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Home My WebLink About06.27.22 AGENDA City Council Monday, June 27, 2022 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 7:00 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee begins at 6:00pm City Council convenes at 7pm or the conclusion of Planning & Development Committee Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I) ROLL CALL - COUNCILMEMBER KELLY (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS M1. Special Olympics Athletes July is Parks and Recreation Month (III) CITY MANAGER PUBLIC ANNOUNCEMENTS Page 1 of 381 (IV) COMMUNICATIONS: CITY CLERK (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non -agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) CONSENT AGENDA - CITY COUNCIL MINUTES CM1. Approval of the Minutes of the Special City Council Meeting of June 1, 2022 and June 4, 2022 and the Regular City Council meeting of June 13, 2022 Approval of the Minutes of the Special City Council Meeting of June 1, 2022 and June 4, 2022 and the Regular City Council meeting of June 13, 2022. For Action Special City Council Meeting Minutes - June 1, 2022 - Attachment -Pdf Special City Council Meeting Minutes - June 4, 2022 - Attachment -Pdf City Council Meeting Minutes - June 13, 2022 - Attachment - Pdf 13 - 23 (VII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1. Approval of the City of Evanston Payroll, and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of May 23, 2022, through June 5, 2022, in the amount of $2,814,202.14, Bills List for June 28, 2022, in the amount of $5,686,928.21. For Action Approval of the City of Evanston Payroll and Bills List - Pdf 24 - 45 Page 2 of 381 A2. Approval of Special Event: WGN News Block Party in Downtown Evanston Staff recommends approval of the WGN News Block Party event, proposed by Downtown Evanston Executive Director Annie Coakley, to take place downtown Evanston on Friday, August 12, from 6:00am to 10:00am. Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events such as this event. Downtown Evanston has committed to cover extra costs incurred by additional police officers or police overtime wages not to exceed $2,000. Downtown Evanston will also cover the costs associated with the necessary barricades. WGN News will cover the expenses they incur as part of their operations. The City will be responsible if additional staffing is needed or if non-Police staff such as Public Works or Parking staff will incur overtime of officers. For Action Approval of Special Event: WGN News Block Party in Downtown Evanston - Attachment - Pdf 46 - 53 A3. Approval of Vending Machine Services Contract Renewal RFP 18-12 Staff recommends City Council authorize the Interim City Manager to execute a professional services contract renewal with Mark Vend Company (3000 MacArthur Boulevard, Northbrook, IL 60062) for the City’s vending machine services. The contract is for three (3) years with a mutual option to renew for three (3) additional one (1) year terms. This is contract renewal 2 of 3 and will run from July 1, 2022, through June 30, 2023. There is no cost associated with this contract. Mark Vend will share profits from the vending machines per the schedule in Attachment 1. Their proposal also includes $5,000 worth of in -kind donations annually “to be used for events or other activities at the discretion of the City and the Parks, Recreation and Community Services Director.” For Action Approval of Vending Machine Services Contract Renewal RFP 18-12 - Attachment - Pdf 54 - 71 Page 3 of 381 A4. Approval of Contract with Capitol Cement Co., Inc. for the 2022 Alley Improvements (Bid No. 22-39) in the amount of $1,492,964.00 Staff recommends the City Council authorize the Interim City Manager to execute an agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2022 Alley Improvements (Bid No. 22 - 39) in the amount of $1,492,964.00. Funding is provided from the 2022 General Obligation Bond Fund in the amount of $72,322.00; the Community Development Block Grant (CDBG ) Fund in the amount of $388,067.00; the Special Assessment Fund in the amount of $641,470.00; the Waste Transfer Station Settlement (WTS) Fund in the amount of $336,925.00; the Sewer Fund in the amount of $49,180.00; and a Planned Unit Development Contribution in the amount of $5,000.00. A detailed summary is included in the memo below. For Action Approval of Contract with Capitol Cement Co., Inc. for the 2022 Alley Improvements (Bid No. 22-39) in the amount of $1,492,964.00 - Attachment - Pdf 72 - 81 A5. Purchase of Fuel from Al Warren Oil Company, Inc. for One Year Staff recommends City Council approval of fuel purchases from July 6, 2022 through July 5, 2023 in the not to exceed amount of $850,000 from Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN 46320). The vendor is the current Suburban Purchasing Cooperative (SPC) Governing Board Bid winner for all grades and types of fuel that are utilized by City vehicles for this time period. Funding for this purchase will be from the Fleet Fund - Petroleum Products (Account 600.19.7710.65035) with a FY 2022 budget of $750,000 and a YTD balance of $350,000. Staff expects to go over the budgeted amount by $100,000 for 2022 and will need an expense increase for 2023. For Action Purchase of Fuel from Al Warren Oil Company, Inc. for One Year - Attachment - Pdf 82 - 85 Page 4 of 381 A6. Lease to Own a 2022 Nissan Rogue for the Parking Division from The Autobarn Staff recommends City Council authorize theInterim City Manager to execute a lease to own agreement for a 2022 Nissan Rogues to be used by the Administrative Services Department - Parking Division from The Autobarn (1015 Chicago Avenue, Evanston, IL 60202). The vehicle will be leased to own for $10,419.83 a year for three (3) years, for a total of $31,259.49. Funding for FY 2022 will be from the Parking System Management - Rental of Auto-Fleet Fund (Account 505.19.7005.62305) with a budget of $160,000 and a YTD balance of $93,333. Funding for years 2 and 3 of the lease will be from the Equipment Replacement Funds with budgets yet to be determined. For Action Lease to Own a 2022 Nissan Rogue for the Parking Division from The Autobarn - Attachment - Pdf 86 - 94 A7. Approval of a Sole-Source Partnership and Services Agreement with Northwestern University to Design a Participatory Budgeting Process The Participatory Budgeting Committee recommends that the City Council authorize the Interim City Manager to execute a Sole-Source Partnership and Services Agreement with Northwestern University (633 Clark Street, Evanston, IL) to Design a Participatory Budgeting Process in the not-to-exceed amount of $100,000. Funding will be from the American Rescue Plan Act Fund (Account 170.99.9971.61010). The approved ARPA plan allocates $1,000,000 for Administration/Other of which $100,000 was earmarked for the design and management of the Participatory Budgeting Process, all of which remains. For Action Approval of a Sole-Source Partnership and Services Agreement with Northwestern University to Design a Participatory Budgeting Process - Attachment - Pdf 95 - 188 Page 5 of 381 A8. Resolution 45-R-22, Authorizing the Interim City Manager to hire Participatory Budgeting Staff The Participatory Budgeting Committee recommends that the City Council adopt Resolution 45-R-22, Authorizing the Interim City Manager to hire Participatory Budgeting Staff for approximately 16 months in the not-to-exceed amount of $200,000. Funding will be provided by the American Rescue Plan Act Fund (Account 170.99.9971.61010). The approved ARPA plan allocates $1,000,000 for Administration/Other of which $200,000 was earmarked for temporary staff to manage the in-house Participatory Budgeting Process, all of which remains. For Action Resolution 45-R-22, Authorizing the Interim City Manager to hire Participatory Budgeting Staff - Attachment - Pdf 189 - 198 A9. Resolution 47-R-22 Authorizing the Interim City Manager to Execute a Contract for the Purchase of Real Property Located at 1917-25 Jackson Avenue and 1413-25 Emerson Street in the amount of $1,675,000. Councilmember Burns recommends adoption of Resolution 47-R-22, Authorizing the City Manager to Execute a Contract for the Purchase of Real Property Located at 1917-25 Jackson Avenue and 1413-25 Emerson Street in the amount of $1,675,000. Two funding sources are recommended: 1) $1 million from the Affordable Housing Fund 250.21.5465.65530. There is approximately $2.3 million available. 2) $675,000 from the West Evanston TIF Fund 335.95.5870.65507. The current balance is approximately $4.1 million. The TIF is now generating approximately $1.8 million annually. For Action Resolution 47-R-22 Authorizing the Interim City Manager to Execute a Contract for the Purchase of Real Property Located at 1917-25 Jackson Avenue and 1413-25 Emerson Street in the amount of $1,675,000. - Attachment - Pdf 199 - 204 Page 6 of 381 A10. Resolution 44-R-22, Authorizing the Settlement and Release of All Claims in Ronald Louden Jr. v. City of Evanston, et al. Staff recommends approval of Resolution 44-R-22, authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Louden v. City of Evanston, et al. (Case no. 2018-cv-5242) Funding will be provided from the Insurance Fund Settlement Costs - Liability (Account 605.99.7800.62260) For Action Resolution 44-R-22, Authorizing the Settlement and Release of All Claims in Ronald Louden Jr. v. City of Evanston, et al. - Attachment - Pdf 205 - 207 A11. Ordinance 30-O-22, Amending City Code Sections 10-1-3 “Definitions” and Section 10-4 “Stopping, Standing or Parking” Creating a “Commercial Vehicle Permit Pilot Program” Pursuant to Councilmember Suffredin’s referral and the direction from the Administration & Public Works Committee/Councilmembers, staff presents Ordinance 30-O-22, amending City Code Section 10-1-3 “Definitions” and Sections in Chapter 10-4 “Stopping, Standing or Parking” creating a Commercial Vehicle Parking Permit Pilot Program . A permit will be required for commercial vehicles with a passenger, “FP,” or “B” plate with commercial markings (other than small ride -share stickers affixed to the front/rear windows) to park in residential areas overnight. The permit will be free for “passenger” and “FP” plates with commercial markings and $200 for “B” plates with commercial markings. Vehicles will not be allowed to have any trailer and/or attachment to the front/sides/rear. The pilot will be the period of October 1, 2022 through September 30, 2023. There will be a limit of 20 permits per Ward on a first come, first served basis. For Introduction Ordinance 30-O-22, Amending City Code Sections 10-1-3 “Definitions” and Section 10-4 “Stopping, Standing or Parking” Creating a “Commercial Vehicle Permit Pilot Program” - Attachment - Pdf 208 - 214 Page 7 of 381 A12. Ordinance 60-O-22, Amending Portions of City Code Section 10-11- 10, “Schedule X- Limited Parking,” Sections 10-11-11, “Schedule X- I, Reserved Parking Space Areas,” and Section 10-11-22 “Schedule XXII(B): Evanston Resident Only Parking Districts” Pursuant to Councilmember Burns’ referral, staff recommends City Council adoption of Ordinance 60-O-22, amending Portions of the City Code Section 10-11-10 “Limited Parking”, Section 10-11-11 “Reserved Parking Space Areas” and Section 10-11-22 “Evanston Resident Only Parking Districts.” This Ordinance will amend parking in the 5th Ward, specifically on streets between the canal, Green Bay Road, Simpson Street and Darrow Avenue. For Introduction Ordinance 60-O-22, Amending Portions of City Code Section 10-11-10, “Schedule X- Limited Parking,” Sections 10-11-11, “Schedule X-I, Reserved Parking Space Areas,” and Section 10-11-22 “Schedule XXII(B): Evanston Resident Only Parking Districts” - Attachment - Pdf 215 - 220 A13. Ordinance 50-O-22, Authorizing the Sale of Aging Surplus Fleet Vehicles Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 50-O-22, Authorizing the Sale of Aging Surplus Fleet Vehicles Owned by the City of Evanston. The Ordinance would direct the Interim City Manager to offer the sale of vehicles owned by the City by public a uction through GovDeals, an online auction system utilized by government agencies, or any other subsequent America’s Online Auction. For Introduction Ordinance 50-O-22, Authorizing the Sale of Aging Surplus Fleet Vehicles Owned by the City of Evanston - Attachment - Pdf 221 - 225 (VIII) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1. Resolution 43-R-22 Approving a Plat of Resubdivision for 1214 Maple Avenue Staff recommends City Council approve Resolution 43 -R-22 approving the proposed resubdivision of the property located at 1214 Maple Avenue. For Action Resolution 43-R-22 Approving a Plat of Resubdivision for 1214 Maple Avenue - Attachment - Pdf 226 - 237 Page 8 of 381 P2. Ordinance 62-O-22, Granting a Special Use Permit for 1026 Davis Street for a Private Educational Institution in the D2 Downtown Retail Core District The Land Use Commission and staff recommend the adoption of Ordinance 62-O-22 Granting a Special Use Permit for 1026 Davis Street for a Private Educational Institution in the D2 Downtown Retail Core District.The applicant has complied with all zoning requirements and meets all of the Standards for a Special Use for this district. For Introduction Ordinance 62-O-22, Granting a Special Use Permit for 1026 Davis Street for a Private Educational Institution in the D2 Downtown Retail Core District - Attachment - Pdf 238 - 244 P3. Ordinance 52-O-22, Amending City Code Title 6, “Zoning” to Remove References to the Plan Commission and Zoning Board of Appeals and to Include Reference to the Land Use Commission The Land Use Commission and staff recommend the adoption of Ordinance 52-O-22, Amending City Code Title 6, “Zoning” to Remove References to the Plan Commission and Zoning Board of Appeals and to Include Reference to the Land Use Commission. This is a Text Amendment to the Zoning Ordinance to replace outdated language related to the dissolved Zoning Board of Appeals and Plan Commission, and replacement with the Land Use Commission. For Action Ordinance 52-O-22, Amending City Code Title 6, “Zoning” to Remove References to the Plan Commission and Zoning Board of Appeals and to Include Reference to the Land Use Commission - Attachment - Pdf 245 - 335 P4. Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project Review (DAPR)" of the City Code" Staff recommends adoption of Ordinance 34-O-22 “Amending Title 4, Chapter 14, “Design and Project Review (DAPR)” of the City Code”. The revised ordinance dissolves the formal committee structure and maintains the projects and evaluation measures of Design and Project Review. For Action Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project Review (DAPR)" of the City Code" - Attachment - Pdf 336 - 349 (IX) CONSENT AGENDA - HUMAN SERVICES COMMITTEE Page 9 of 381 H1. Ordinance 46-O-22, Deleting Title 9, Chapter 5, Section 2 "Burglar's Tools" of the City Code Councilmember Reid requests that City Council adopt Ordinance 46-O- 22, Amending Title 9, Chapter 5, Section 2 “Burglar’s Tools” of the City Code. For Introduction Ordinance 46-O-22, Deleting Title 9, Chapter 5, Section 2 "Burglar's Tools" of the City Code - Attachment - Pdf 350 - 352 H2. Ordinance 19-O-22 Amending Portions of the City Code 9-5-20, “Noises Prohibited” and City Code 8-3-1 (A),“Enumeration of Particular Nuisances". Councilmember Revelle recommends adoption of Ordinance 19-O-22, Amending Portions of the City Code 9-5-20, “Noises Prohibited” and City Code 8-3-1 (A), “Enumeration of Particular Nuisances For Introduction Ordinance 19-O-22 Amending Portions of the City Code 9-5-20, “Noises Prohibited” and City Code 8-3-1 (A),“Enumeration of Particular Nuisances" - Attachment - Pdf 353 - 361 (X) CONSENT AGENDA - RULES COMMITTEE R1. Resolution 39-R-22, Instructing the City Clerk to Submit, for the November 8, 2022 Ballot, a Referendum to Use Ranked Choice Voting in Evanston Councilmember Geracaris recommends adoption of Resolution 39 -R-22, Instructing the City Clerk to Submit, for the November 8, 2022 Ballot, a Referendum to Use Ranked Choice Voting in Evanston For Action Resolution 39-R-22, Instructing the City Clerk to Submit, for the November 8, 2022 Ballot, a Referendum to Use Ranked Choice Voting in Evanston - Attachment - Pdf 362 - 366 R2. Resolution 40-R-22, Amending Designated Freedom of Information Act Officers for the City of Evanston Clerk Mendoza recommends adoption of Resolution 40 -R-22, Amending Designated Freedom of Information Act Officers for the City of Evanston For Action Resolution 40-R-22, Amending Designated Freedom of Information Act Officers for the City of Evanston - Attachment - Pdf 367 - 375 Page 10 of 381 R3. Ordinance 21-O-22 Amending Title 2 Chapter 18 of City Code Concerning the Economic Development Committee The Rules Committee recommends adoption of Ordinance 21-O-22, Amending Title 2 Chapter 18 of City Code Concerning the Economic Development Committee. For Action Ordinance 21-O-22 Amending Title 2 Chapter 18 of City Code Concerning the Economic Development Committee - Attachment - Pdf 376 - 380 (XI) APPOINTMENTS AP1. Approval of Appointment to Boards, Commissions and Committees The Mayor recommends City Council approval of the reappointment of Kathy Feingold to the Housing and Community Development Committee For Action Approval of Appointment to Boards, Commissions and Committees - Attachment - Pdf 381 (XII) CALL OF THE WARDS (Councilmembers shall be called upon by the Mayor to announce or provide information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XIII) EXECUTIVE SESSION (XIV) UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 6/28/22 7:00 PM Redistricting Committee 6/29/22 6:00 PM Economic Development Committee 7/5/22 5:00 PM Human Services Committee 7/6/22 6:30 PM Citizen Police Review Commission 7/7/22 9:00 AM Reparations Committee - CANCELED 7/8/22 2:00 PM Utilities Commission - Virtual (XV) ADJOURNMENT Page 11 of 381 Page 12 of 381 Page 1 MINUTES June 1, 2022 SPECIAL CITY COUNCIL MEETING VIRTUAL CITY OF EVANSTON, ILLINOIS Wednesday, June 1st, 2022 Present: Councilmember Wynne Councilmember Revelle Councilmember Braithwaite Councilmember Reid Councilmember Nieuwsma Councilmember Geracaris Councilmember Burns Councilmember Suffredin Councilmember Kelly (9) Absent:None Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk CM1.Page 13 of 381 Page 2 MINUTES June 1, 2022 Public Comment Betty Ester Watch Executive Session Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding personnel.The agenda item is permitted subjects to be considered in Executive Session and is an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1).Councilmember Wynne seconded the motion.A roll call vote was taken and by a vote of 8-0 City Council recessed into Executive Session at 3:08 p.m. Executive Session Convene into Executive Session at 3:08 PM Passed 8 - 0 Yes Vote:Kelly, Wynne, Nieuwsma, Burns, Suffredin,Revelle, Reid, ________Geracaris No Vote:None Absent:Braithwaite Motion: Councilmember Nieuwsma Second: Councilmember Reid Call of the Wards Ward 1:No Report Ward 2:No Report Ward 3:No Report Ward 4:No Report Ward 5:No Report Ward 6:No Report Ward 7:No Report Ward 8:No Report Ward 9:No Report Adjournment Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned at 4:32 p.m. CM1.Page 14 of 381 Page 1 MINUTES June 4, 2022 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Saturday, June 4th, 2022 Present: Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Burns Councilmember Geracaris Councilmember Kelly (via phone)Councilmember Suffredin (8) Absent:Councilmember Braithwaite Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk CM1.Page 15 of 381 Page 2 MINUTES June 4, 2022 Public Comment None 2:05 p.m. Call of the Wards Ward 1:No Report Ward 2:No Report Ward 3:No Report Ward 4:No Report Ward 5:No Report Ward 6:No Report Ward 7:No Report Ward 8:No Report Ward 9:No Report Executive Session Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding personnel.The agenda item is permitted subjects to be considered in Executive Session and is an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1).Councilmember Wynne seconded the motion.A roll call vote was taken and by a vote of 6-0 City Council recessed into Executive Session at 2:06 p.m. Executive Session Convene into Executive Session at 2:06 PM Passed 6 - 0 Yes Vote:Wynne, Nieuwsma, Burns, Sufferdin, Revelle,Geracaris No Vote:None Absent:Braithwaite Motion: Councilmember Nieuwsma Second: Councilmember Wynne Adjournment Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned at 5:10 p.m. CM1.Page 16 of 381 Page 1 MINUTES June 13, 2022 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, June 13th, 2022 Present:Councilmember Braithwaite Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Burns Councilmember Geracaris (virtual) Councilmember Suffredin (vitural) (7) Absent:Councilmember Kelly Councilmember Wynne Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk CM1.Page 17 of 381 Page 2 MINUTES June 13, 2022 Mayor’s Public Announcements & Proclamations Mayor Daniel Biss:Watch City Manager ’s Public Announcements Interim City Manager Kelley A. Gandurski: Presentation: Fourth of July Association Watch Watch City Clerk’s Communications City Clerk Stephanie Mendoza:Watch Public Comment Janine Hill Watch Doreen Price Watch Suzanne Calder Watch Special Orders of Business SP1. Proposed Amendment to the Rules and Organization of the Evanston City Council of the City of Evanston, Rules 5.4.1 and 10.7 Pertaining to COVID-19 Vaccination and Testing was approved. Councilmember Reid moved to amend the proposal Motion failed 1 - 6 Yes Vote:Reid No Vote:Braithwaite, Nieuwsma, Burns, Suffredin,Revelle,Geracaris Absent:Kelly, Wynne For Action Item Approved 6 - 1 Yes Vote:Braithwaite, Nieuwsma, Burns, Suffredin,Revelle,Geracaris No Vote:Reid Absent:Kelly, Wynne Motion: Councilmember Reid Second: Councilmember Burns Motion: Councilmember Reid Second: Councilmember Burns Watch CM1.Page 18 of 381 Page 3 MINUTES June 13, 2022 Consent Agenda Items A2, A6, A8, A9, P1, P3, H1, and HC1 were removed from the Consent Agenda Yes Vote:Braithwaite, Nieuwsma, Burns, Suffredin,Revelle, Reid, ________Geracaris No Vote:None Absent:Kelly, Wynne Motion: Councilmember Nieuwsma Second: Councilmember Braithwaite Watch CM1. Minutes of the Regular City Council meeting of May 23, 2022 were approved. For Action Approved on Consent Agenda A1. The City of Evanston Payroll for the period of May 9, 2022, through May 22, 2022, in the amount of $2,852,071.11. Bills List for June 14, 2022, in the amount of $8,219,238.08, and credit card activity for the period ending April 26, 2022, in the amount of $222,338.77 was approved. For Action Approved on Consent Agenda A2. The City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending April 26, 2022, in the amount of $10,844.89 was approved. For Action Item Approved 6 - 1 - 0 Yes Vote:Braithwaite, Nieuwsma, Burns, Revelle,Reid,Geracaris No Vote:None Abstain:Suffredin Absent:Kelly, Wynne Motion: Councilmember Nieuwsma Second: Councilmember Braithwaite Watch A3. Sole-Source Contract with Garland/DBS for Additional Civic Center Gutter and Downspout System Repairs was approved. For Action Approved on Consent Agenda CM1.Page 19 of 381 Page 4 MINUTES June 13, 2022 A4. Sole Source Contract with Health Endeavors, S.C for Fire Department Annual Physical Fitness Testing and Medical Examinations was approved. For Action Approved on Consent Agenda A5. Change Order No. 1 to the Contract with LS Contracting Group, Inc. for Parking Garage Structural Repairs (Bid 22-14) was approved. For Action Approved on Consent Agenda A6. Change Order No. 2 to the Contract with AECOM for the Civic Center and Police/Fire Headquarters Relocation Feasibility Study (RFP No. 21-27) was approved. For Action Item Approved 6 - 1 Yes Vote:Braithwaite, Nieuwsma, Burns, Revelle,Reid,Geracaris No Vote:Suffredin Absent:Kelly, Wynne Motion: Councilmember Nieuwsma Second: Councilmember Braithwaite Watch A7. Resolution 41-R-22, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code for Improvements to Poplar Avenue from Colfax Street to Livingston Street was approved. For Action Approved on Consent Agenda A8. Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and Bicycle Routes" was defeated in committee. For Action Defeated in Committee A9. Ordinance 30-O-22, Amending City Code Sections 10-1-3 “Definitions” and Section 10-4 “Stopping, Standing or Parking” Creating a “Commercial Vehicle Permit Pilot Program” was held in committee. For Introduction Held in Committee CM1.Page 20 of 381 Page 5 MINUTES June 13, 2022 P1. Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project Review (DAPR)" of the City Code" was approved for introduction. For Introduction Approved for Introduction 5 - 2 Yes Vote:Nieuwsma, Burns, Sufferdin, Revelle, Geracaris No Vote:Braithwaite, Reid Absent:Kelly, Wynne Motion: Councilmember Burns Second: Councilmember Suffredin Watch P2. Ordinance 52-O-22, Amending City Code Title 6, “Zoning” to Remove References to the Plan Commission and Zoning Board of Appeals and to Include Reference to the Land Use Commission was approved for introduction. For Introduction Approved for Introduction on Consent Agenda P3. Ordinance 53-O-22, Amending City Code Title 6 to Add “Billboards” as a Special Use was held in committee. For Introduction Held in Committee R1. Ordinance 21-O-22 Amending Title 2 Chapter 18 of City Code Concerning the Economic Development Committee was approved for introduction. For Introduction Adopted for Introduction on Consent Agenda H1. Resolution 38-R-22 Designating that Portion of Simpson St Between Darrow Ave and Dewey Ave with the Honorary Street Name Sign, “JoAnn Avery Way” was approved. For Action Item Approved 7 - 0 Yes Vote:Braithwaite, Nieuwsma, Burns, Suffredin,Revelle, Reid, ________Geracaris No Vote:None Absent:Kelly, Wynne Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch CM1.Page 21 of 381 Page 6 MINUTES June 13, 2022 HC1. $3,000,000 of ARPA Funding for the McGaw YMCA Men's Residence Renovation was approved. For Action Item Approved 6 - 1 Yes Vote:Braithwaite, Nieuwsma, Burns, Revelle,Reid, Geracaris No Vote:Suffredin Absent:Kelly, Wynne Motion: Councilmember Revelle Second: Councilmember Braithwaite Watch AP1. Appointment to Boards, Commissions and Committees was approved. For Action Approved on Consent Agenda Call of the Wards Ward 1:Absent Ward 2:No Report Ward 3:Absent Ward 4:4th Ward meeting on July 5th at Robert Crown 7:00 p.m.Watch Ward 5:5th Ward meeting June 30th at 7:00 p.m Watch Ward 6:No Report Ward 7:Expressed appreciation on the retirements of Jerry Herst and Julie Dorfman Watch Ward 8:8th Ward meeting June 30th at 6:00 p.m. at the Mulford viiaduct Watch Ward 9:9th Ward meeting June 16 at 7:00 p.m. (Virtual)Watch Executive Session Convene into Executive Session at 10:06 p.m. Yes Vote:Braithwaite, Nieuwsma, Burns, Suffredin,Revelle, Reid, ________Geracaris No Vote:None Absent:Kelly, Wynne Motion: Councilmember Nieuwsma Second: Councilmember Reid Watch CM1.Page 22 of 381 Page 7 MINUTES June 13, 2022 Adjournment Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned at 11:41 p.m. CM1.Page 23 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll, and Bills List Date: June 27, 2022 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of May 23, 2022, through June 5, 2022, in the amount of $2,814,202.14, Bills List for June 28, 2022, in the amount of $5,686,928.21. Council Action: For Action Summary: Payroll – May 23, 2022, through June 5, 2022 $ 2,814,202.14 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – June 28, 2022, $ 5,686,928.21 General Fund Amount – Bills list $ 480,010.86 Advanced Check - $ 19,905.00 $ 499,915.86 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 8,501,130.35 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early pa yment discounts. Attachments: 06.28.2022 FY22 BILLS LIST A1.Page 24 of 381 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount 18914 - DONE DEAL PROMOTIONS LLC OFFICE SUPPLIES 06/28/2022 06/28/2022 799.02 103883 - ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 06/28/2022 06/28/2022 409.90 103883 - ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 06/28/2022 06/28/2022 264.36 103883 - ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 06/28/2022 06/28/2022 19.05 103883 - ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES 06/28/2022 06/28/2022 4.15 Invoice Transactions 5 $1,496.48 203703 - FASTSIGNS LINCOLNWOOD 06/28/2022 06/28/2022 377.00 Invoice Transactions 1 $377.00 Invoice Transactions 6 $1,873.48 Invoice Transactions 6 $1,873.48 303856 - ROBERT HALF INTERNATIONAL 06/28/2022 06/28/2022 1,674.75 303856 - ROBERT HALF INTERNATIONAL 06/28/2022 06/28/2022 2,064.56 Invoice Transactions 2 $3,739.31 17031 - RACE FORWARD 06/28/2022 06/28/2022 1,000.00 Invoice Transactions 1 $1,000.00 12151 - MULTILINGUAL CONNECTIONS LLC 06/28/2022 06/28/2022 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 06/28/2022 06/28/2022 175.00 262606 - NOIR D'EBENE CHOCOLAT ET PATISSERIE 06/28/2022 06/28/2022 458.00 Invoice Transactions 3 $808.00 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 63.54 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 13.99 Invoice Transactions 2 $77.53 Invoice Transactions 8 $5,624.84 10022 - Hitesh Desai 06/28/2022 06/28/2022 175.95 Invoice Transactions 1 $175.95 Invoice Transactions 1 $175.95 19012 - U.S. DEEDS 06/28/2022 06/28/2022 100.00 Invoice Transactions 1 $100.00 19010 - MEEGAN ADELL 06/28/2022 06/28/2022 42.50 Invoice Transactions 1 $42.50 120989 - JUDICIAL SALES CORPORATION 06/28/2022 06/28/2022 2,193.29 Invoice Transactions 1 $2,193.29 10643 - PASSPORT PARKING, INC`06/28/2022 06/28/2022 551.93 Invoice Transactions 1 $551.93 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 2.20 Invoice Transactions 1 $2.20 Invoice Transactions 5 $2,889.92 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 73.59 Invoice Transactions 1 $73.59 Invoice Transactions 1 $73.59 11636 - PETE FEYERHERD 06/28/2022 06/28/2022 550.00 Invoice Transactions 1 $550.00 Invoice Transactions 1 $550.00 12037 - C & W MARKET AND ICE CREAM PARLOR 06/28/2022 06/28/2022 289.88 12037 - C & W MARKET AND ICE CREAM PARLOR 06/28/2022 06/28/2022 289.88 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/28/2022 06/28/2022 13,692.50 103460 - MINUTEMAN PRESS 06/28/2022 06/28/2022 116.37 Invoice Transactions 4 $14,388.63 Invoice Transactions 4 $14,388.63 Invoice Transactions 20 $23,702.93 18987 - WILLIAM JAMES NONDORF 06/28/2022 06/28/2022 800.00 18987 - WILLIAM JAMES NONDORF 06/28/2022 06/28/2022 420.00 Invoice Transactions 2 $1,220.00 122375 - LAW BULLETIN PUBLISHING COMPANY 06/28/2022 06/28/2022 155.00 106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 06/28/2022 06/28/2022 2,342.04 Invoice Transactions 2 $2,497.04 Invoice Transactions 4 $3,717.04 Invoice Transactions 4 $3,717.04 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.06/28/2022 06/28/2022 75.85 Invoice Transactions 1 $75.85 Invoice Transactions 1 $75.85 15876 - ACCURATE BIOMETRICS 06/28/2022 06/28/2022 6,699.75 18754 - GMP INVESTIGATIONS INC. DBA GMP SUPPORT & SERVICES 06/28/2022 06/28/2022 1,500.00 326463 - THEODORE POLYGRAPH SERVICE, INC.06/28/2022 06/28/2022 200.00 105201 - TRANS UNION CORP 06/28/2022 06/28/2022 90.00 Invoice Transactions 4 $8,489.75 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 7,840.00 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 7,840.00 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 3,920.00 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 4,507.30 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 4,819.85 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 5,099.50 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 4,967.90 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 5,033.70 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 2,500.40 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 280.00 Invoice Transactions 10 $46,808.65 14394 - CU SOLUTIONS GROUP DBA HR PERFORMANCE SOLUTIONS 06/28/2022 06/28/2022 9,009.00 10048 - SEDGWICK, INC.06/28/2022 06/28/2022 1,400.00 Invoice Transactions 2 $10,409.00 Invoice Transactions 16 $65,707.40 UNEMPLOYMENT INSURANCE ADMIN FEE-SEDGWICK, INC Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals HR CONSULTANT WEEK ENDING 03.27 Account 62185 - CONSULTING SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SERVICE CONTRACT-HR PERFORMANCE SOLUTIONS HR CONSULTANT WEEK ENDING 01.23 HR CONSULTANT WEEK ENDING 02.10 HR CONSULTANT WEEK ENDING 02.20 HR CONSULTANT WEEK ENDING 03.06 HR CONSULTANT WEEK ENDING 03.24 Account 62185 - CONSULTING SERVICES HR CONSULTANT-WEEK ENDING 05.15 HR CONSULTANT-WEEK ENDING 01.23 HR CONSULTANT WEEK ENDING 02.06 HR CONSULTANT WEEK ENDING 02.13 EMPLOYMENT BACKGROUND CHECKS-GMP INVESTIGATIONS INC. EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES EMPLOYMENT BACKGROUND CHECKS-TRANSUNION Account 62160 - EMPLOYMENT TESTING SERVICES Totals Business Unit 1605 - BIS ADMINISTRATION Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES EMPLOYMENT TESTING - FINGERPRINTING SERVICES Business Unit 1605 - BIS ADMINISTRATION Account 61615 - LIFE INSURANCE NGL MONTHLY INVOICE Account 61615 - LIFE INSURANCE Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Account 65010 - BOOKS, PUBLICATIONS, MAPS LEGAL RESEARCH PACKAGE ONLINE/SOFTWARE SUBSCRIPTION Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Business Unit 1705 - LEGAL ADMINISTRATION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SUMMER LAW CLERK SUMMER LAW CLERK Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW TABLES FOR CEBA WEST END MARKET GREAT MERCHANT GRANT LANDSCAPE MAINTENANCE PRINTED MATERIALS FOR MAY MART EVENT Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals Business Unit 1571 - TAX ASSESSMENT ADVOCACY Totals Business Unit 5300 - ECON. DEVELOPMENT Account 65522 - BUSINESS DISTRICT IMPROVEMENTS TABLES FOR CEBA WEST END MARKET Business Unit 1571 - TAX ASSESSMENT ADVOCACY Account 64545 - PERSONAL COMPUTER SOFTWARE ASSESSOR INFO MANAGER ANNUAL MAINTENANCE Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1570 - ACCOUNTING Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals Business Unit 1570 - ACCOUNTING ANNUAL ACTIVE PERMIT FEE MAY 2022 Account 65045 - LICENSING/REGULATORY SUPP Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 56045 - MISCELLANEOUS REVENUE OVERPAYMENT OF CITY FEES Account 56045 - MISCELLANEOUS REVENUE Totals Account 65045 - LICENSING/REGULATORY SUPP Account 51620 - REAL ESTATE TRANSFER TAX Totals Account 52010 - WHEEL TAX OVERPAID WHEEL TAX Account 52010 - WHEEL TAX Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Totals Business Unit 1560 - REVENUE & COLLECTIONS Account 51620 - REAL ESTATE TRANSFER TAX TRANSFER STAMP Business Unit 1555 - FINANCIAL ADMINISTRATION Account 62295 - TRAINING & TRAVEL REIMBURSEMENT: GFOA NATIONAL CONFERENCE Account 62295 - TRAINING & TRAVEL Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1505 - CITY MANAGER Totals TRANSLATION SERVICES DESSERTS FOR JUNETEENTH STAFF EVENT Account 62490 - OTHER PROGRAM COSTS Totals Account 65095 - OFFICE SUPPLIES MEMBERSHIP DUES Account 62360 - MEMBERSHIP DUES Totals Account 62490 - OTHER PROGRAM COSTS TRANSLATION SERVICES TEMP SERVICE TEMP SERVICE Account 61055 - TEMPORARY EMPLOYEES Totals Account 62360 - MEMBERSHIP DUES Department 14 - CITY CLERK Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 61055 - TEMPORARY EMPLOYEES SIGNS, SIGN MATERIALS Account 65175 - ELECTION SUPPLIES Totals Business Unit 1400 - CITY CLERK Totals Account 65095 - OFFICE SUPPLIES Totals Account 65175 - ELECTION SUPPLIES Business Unit 1400 - CITY CLERK Account 65095 - OFFICE SUPPLIES Invoice Description Fund 100 - GENERAL FUND Department 14 - CITY CLERK Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Run by Tera Davis on 06/22/2022 10:12:21 AM Page 2 of 22 A1.Page 25 of 381 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 18838 - NANO TECH COMPUTER SERVICES LLC 06/28/2022 06/28/2022 627.00 18838 - NANO TECH COMPUTER SERVICES LLC 06/28/2022 06/28/2022 625.00 Invoice Transactions 2 $1,252.00 17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 06/28/2022 06/28/2022 2,000.00 Invoice Transactions 1 $2,000.00 100401 - COMCAST CABLE 06/28/2022 06/28/2022 519.65 130674 - PEERLESS FENCE 06/28/2022 06/28/2022 28,000.07 Invoice Transactions 2 $28,519.72 101401 - DELL COMPUTER CORP.06/28/2022 06/28/2022 14,665.11 Invoice Transactions 1 $14,665.11 Invoice Transactions 6 $46,436.83 19011 - RIVKA BENJAMIN 06/28/2022 06/28/2022 750.00 Invoice Transactions 1 $750.00 103536 - MOTOROLA SOLUTIONS, INC.06/16/2022 06/28/2022 1,379.70 Invoice Transactions 1 $1,379.70 103795 - NORTH SHORE TOWING 06/16/2022 06/28/2022 75.00 103795 - NORTH SHORE TOWING 06/16/2022 06/28/2022 75.00 Invoice Transactions 2 $150.00 10643 - PASSPORT PARKING, INC`06/28/2022 06/28/2022 10,843.03 10643 - PASSPORT PARKING, INC`06/28/2022 06/28/2022 16,691.25 Invoice Transactions 2 $27,534.28 10643 - PASSPORT PARKING, INC`06/28/2022 06/28/2022 1,864.50 Invoice Transactions 1 $1,864.50 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 140.24 103883 - ODP BUSINESS SOLUTIONS, LLC 06/16/2022 06/28/2022 41.33 Invoice Transactions 2 $181.57 Invoice Transactions 9 $31,860.05 16228 - ANDY FRAIN SERVICES, INC.06/16/2022 06/28/2022 74,168.77 Invoice Transactions 1 $74,168.77 Invoice Transactions 1 $74,168.77 100401 - COMCAST CABLE 06/28/2022 06/28/2022 126.00 100401 - COMCAST CABLE 06/28/2022 06/28/2022 207.76 16579 - CONDENSER PEOPLE INC.06/28/2022 06/28/2022 13,815.43 102928 - L. MARSHALL ROOFING & SHEET METAL INC 06/28/2022 06/28/2022 2,950.00 278136 - LAKESHORE RECYCLING SYSTEMS 06/28/2022 06/28/2022 1,726.44 278136 - LAKESHORE RECYCLING SYSTEMS 06/28/2022 06/28/2022 245.00 104672 - SERVICE SANITATION INC 06/28/2022 06/28/2022 388.25 104672 - SERVICE SANITATION INC 06/28/2022 06/28/2022 388.25 104672 - SERVICE SANITATION INC 06/28/2022 06/28/2022 348.19 104672 - SERVICE SANITATION INC 06/28/2022 06/28/2022 348.19 104672 - SERVICE SANITATION INC 06/28/2022 06/28/2022 348.19 12792 - UNIFIRST CORPORATION 06/28/2022 06/28/2022 194.22 12792 - UNIFIRST CORPORATION 06/28/2022 06/28/2022 104.77 12792 - UNIFIRST CORPORATION 06/28/2022 06/28/2022 104.77 12792 - UNIFIRST CORPORATION 06/28/2022 06/28/2022 104.77 12792 - UNIFIRST CORPORATION 06/28/2022 06/28/2022 104.77 Invoice Transactions 16 $21,505.00 101665 - NORTH SHORE ENH OMEGA 06/28/2022 06/28/2022 31.00 101665 - NORTH SHORE ENH OMEGA 06/28/2022 06/28/2022 107.00 101665 - NORTH SHORE ENH OMEGA 06/28/2022 06/28/2022 107.00 101665 - NORTH SHORE ENH OMEGA 06/28/2022 06/28/2022 31.00 Invoice Transactions 4 $276.00 100162 - ALARM DETECTION SYSTEMS, INC.06/28/2022 06/28/2022 217.74 317013 - H-O-H WATER TECHNOLOGY 06/28/2022 06/28/2022 1,137.25 18489 - VERIZON CONNECT 06/28/2022 06/28/2022 1,110.70 Invoice Transactions 3 $2,465.69 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 3,291.13 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 3,952.02 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 2,159.96 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 52.46 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 26.57 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 57.11 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 160.88 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 128.37 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 80.79 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 5,085.00 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 534.34 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 744.06 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 110.76 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 517.10 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 633.79 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 22.45 Invoice Transactions 16 $17,556.79 103744 - NICOR 06/28/2022 06/28/2022 228.00 103744 - NICOR 06/28/2022 06/28/2022 338.19 103744 - NICOR 06/28/2022 06/28/2022 253.95 103744 - NICOR 06/28/2022 06/28/2022 305.05 103744 - NICOR 06/28/2022 06/28/2022 571.13 103744 - NICOR 06/28/2022 06/28/2022 285.89 103744 - NICOR 06/28/2022 06/28/2022 602.68 103744 - NICOR 06/28/2022 06/28/2022 871.58 103744 - NICOR 06/28/2022 06/28/2022 328.17 103744 - NICOR 06/28/2022 06/28/2022 305.91 103744 - NICOR 06/28/2022 06/28/2022 240.43 Invoice Transactions 11 $4,330.98 101064 - CINTAS #22 06/28/2022 06/28/2022 78.83 101064 - CINTAS #22 06/28/2022 06/28/2022 78.53 101064 - CINTAS #22 06/28/2022 06/28/2022 78.83 Invoice Transactions 3 $236.19 120286 - JOHNSON CONTROLS FIRE PROTECTION LP 06/28/2022 06/28/2022 1,887.80 Invoice Transactions 1 $1,887.80 101062 - CINTAS 06/28/2022 06/28/2022 162.23 101063 - CINTAS FIRST AID & SUPPLY 06/28/2022 06/28/2022 75.37 Invoice Transactions 2 $237.60 Invoice Transactions 56 $48,496.05 Invoice Transactions 89 $266,744.95Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT FIRST AID CABINET REFILL Account 65090 - SAFETY EQUIPMENT Totals Business Unit 1950 - FACILITIES Totals DRY SPRINKLER SYSTEM Account 65050 - BLDG MAINTENANCE MATERIAL Totals Account 65090 - SAFETY EQUIPMENT FIRST AID CABINET REFILL UNIFORMS UNIFORMS Account 65020 - CLOTHING Totals Account 65050 - BLDG MAINTENANCE MATERIAL UTILITIES-NICOR MAY 22 Account 64015 - NATURAL GAS Totals Account 65020 - CLOTHING UNIFORMS UTILITIES-NICOR MAY 22 UTILITIES-NICOR MAY 22 UTILITIES-NICOR MAY 22 UTILITIES-NICOR MAY 22 UTILITIES-NICOR MAY 22 UTILITIES NICOR MAY 22 UTILITIES-NICOR MAY 22 UTILITIES-NICOR MAY 22 UTILITIES-NICOR MAY 22 UTILITIES-NICOR MAY 22 UTILITIES MC SQUARED MAY 22 FIRE UTILITIES MC SQUARED MAY 22 FIRE Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES MC SQUARED MAY 22 FIRE UTILITIES MC SQUARED MAY 22 FIRE UTILITIES MC SQUARED MAY 22 FIRE UTILITIES MC SQUARED MAY 22 FIRE UTILITIES MC SQUARED MAY 22 FIRE UTILITIES MC SQUARED MAY 22 UTILITIES MC SQUARED MAY 22 UTILITIES MC SQUARED MAY 22 UTILITIES MC SQUARED MAY 22 UTILITIES MC SQUARED MAY 22 Account 64005 - ELECTRICITY UTILITIES MC SQUARED MAY 22 UTILITIES MC SQUARED MAY 22 UTILITIES MC SQUARED MAY 22 UTILITIES MC SQUARED MAY 22 QUARTERLY CHARGES JUL-SEPT. 2603 SHERIDAN CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS FLEET AVL SERVICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals PULMONARY TEST PULMONARY TEST Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62245 - OTHER EQMT MAINTENANCE PULMONARY TEST PULMONARY TEST CIVIC CENTER ENTRY MAT SERVICE 2022 MATS FOR SERVICE CENTER 2022 MATS FOR SERVICE CENTER 2022 MATS FOR SERVICE CENTER 2022 MATS FOR SERVICE CENTER 2022 PORTABLE TOILET RENTALS PORTABLE TOILET RENTALS PORTABLE TOILET RENTALS PORTABLE TOILET RENTALS PORTABLE TOILET RENTALS UTILITIES :COMCAST JUNE 22 YEARLY DEEP WASHING OF CONDENSERS AT VARIOUS FACILITIES EMERGENCY ROOF LEAK REPAIR POLICE/FIRE HQ PORT O POTTY RENTALS PORT O POTTY RENTALS Business Unit 1942 - SCHOOL CROSSING GUARDS Totals Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES UTILITIES: COMCAST MAY 22 Business Unit 1942 - SCHOOL CROSSING GUARDS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CROSSING GUARD SERVICES FOR SCHOOLS-MAY 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals PARKING CITATION PAPER ROLLS 5/31/22 Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES MOBILE PAY MAY 2022 CITATION MANAGEMENT MAY 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65070 - OFFICE/OTHER EQT MTN MATL BOOT 6/9/22 BOOT 6/2/22 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62250 - COMPUTER EQUIPMENT MAINT WIRELESS MICS FOR PEO RADIOS Account 62250 - COMPUTER EQUIPMENT MAINT Totals Account 62451 - TOWING AND BOOTING CONTRACTS Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 52530 - BOOT RELEASE FEE BARNACLE CHARGED CUSTOMER IN ERROR - CU29604 Account 52530 - BOOT RELEASE FEE Totals PURCHASE OF DELL-EMC ML3 TAPE LIBRARY Account 65555 - IT COMPUTER HARDWARE Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals COMMUNICATION CHARGES MAY 2022 COMMUNICATION CHARGES JUNE 2022 Account 64505 - TELECOMMUNICATIONS Totals Account 65555 - IT COMPUTER HARDWARE Account 62340 - IT COMPUTER SOFTWARE SOFTWARE SERVICE Account 62340 - IT COMPUTER SOFTWARE Totals Account 64505 - TELECOMMUNICATIONS Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62185 - CONSULTING SERVICES CONSULTING SERVICE CONSULTING SERVICE Account 62185 - CONSULTING SERVICES Totals Run by Tera Davis on 06/22/2022 10:12:21 AM Page 3 of 22 A1.Page 26 of 381 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 770.00 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 750.75 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 1,174.25 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 827.75 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 1,617.00 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 1,578.50 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 635.25 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 866.25 Invoice Transactions 8 $8,219.75 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 40.20 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 14.49 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 42.01 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 54.17 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 51.98 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 10.39 Invoice Transactions 6 $213.24 Invoice Transactions 14 $8,432.99 19009 - BLUEBEAM, INC.06/28/2022 06/28/2022 7,160.74 Invoice Transactions 1 $7,160.74 101631 - ELEVATOR INSPECTION SERVICE 06/28/2022 06/28/2022 50.00 Invoice Transactions 1 $50.00 316000 - SAFEBUILT LLC, LOCKBOX # 88135 06/28/2022 06/28/2022 9,991.71 316000 - SAFEBUILT LLC, LOCKBOX # 88135 06/28/2022 06/28/2022 5,854.14 Invoice Transactions 2 $15,845.85 Invoice Transactions 4 $23,056.59 Invoice Transactions 18 $31,489.58 291625 - THE PRINTED WORD, INC.06/28/2022 06/28/2022 35.00 291625 - THE PRINTED WORD, INC.06/28/2022 06/28/2022 35.00 Invoice Transactions 2 $70.00 17340 - SHRED FIRST INC 06/28/2022 06/28/2022 834.75 106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 06/28/2022 06/28/2022 628.01 Invoice Transactions 2 $1,462.76 103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 06/28/2022 06/28/2022 62.00 Invoice Transactions 1 $62.00 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 23.84 Invoice Transactions 1 $23.84 Invoice Transactions 6 $1,618.60 101729 - EVANSTON FUNERAL & CREMATION 06/28/2022 06/28/2022 2,250.00 Invoice Transactions 1 $2,250.00 102667 - J. G. UNIFORMS, INC 06/28/2022 06/28/2022 1,012.39 102667 - J. G. UNIFORMS, INC 06/28/2022 06/28/2022 115.00 Invoice Transactions 2 $1,127.39 172683 - EVIDENT INC.06/28/2022 06/28/2022 349.45 Invoice Transactions 1 $349.45 Invoice Transactions 4 $3,726.84 167307 - NET TRANSCRIPTS, INC.06/28/2022 06/28/2022 63.51 Invoice Transactions 1 $63.51 Invoice Transactions 1 $63.51 18933 - FIRE & SAFETY 101 06/28/2022 06/28/2022 150.00 15171 - NICHOLAS CHIPOLET 06/28/2022 06/28/2022 75.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 06/28/2022 06/28/2022 300.00 Invoice Transactions 3 $525.00 100401 - COMCAST CABLE 06/28/2022 06/28/2022 105.00 Invoice Transactions 1 $105.00 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 213.05 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 42.84 Invoice Transactions 2 $255.89 Invoice Transactions 6 $885.89 103795 - NORTH SHORE TOWING 06/28/2022 06/28/2022 85.00 Invoice Transactions 1 $85.00 Invoice Transactions 1 $85.00 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 198.01 Invoice Transactions 1 $198.01 103744 - NICOR 06/28/2022 06/28/2022 295.95 Invoice Transactions 1 $295.95 Invoice Transactions 2 $493.96 104029 - LYNN PEAVEY COMPANY 06/28/2022 06/28/2022 112.10 Invoice Transactions 1 $112.10 Invoice Transactions 1 $112.10 101062 - CINTAS 06/28/2022 06/28/2022 60.92 102137 - GRAINGER, INC., W.W.06/28/2022 06/28/2022 175.68 Invoice Transactions 2 $236.60 Invoice Transactions 2 $236.60 Invoice Transactions 23 $7,222.50 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 50.00 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 99.88 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 82.47 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 20.84 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 41.42 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 45.76 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 85.28 Invoice Transactions 7 $425.65 Invoice Transactions 7 $425.65Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2315 - FIRE SUPPRESSION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2305 - FIRE MGT & SUPPORT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 2295 - BUILDING MANAGEMENT Totals Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Account 65125 - OTHER COMMODITIES FLOOR MATS LIGHT BULBS Account 65125 - OTHER COMMODITIES Totals Account 65125 - OTHER COMMODITIES Totals Business Unit 2291 - PROPERTY BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2280 - ANIMAL CONTROL Totals Business Unit 2291 - PROPERTY BUREAU Account 65125 - OTHER COMMODITIES PROPERTY SUPPLIES Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS GAS - ANIMAL SHELTER (MAY 2022) Account 64015 - NATURAL GAS Totals Business Unit 2270 - TRAFFIC BUREAU Totals Business Unit 2280 - ANIMAL CONTROL Account 64005 - ELECTRICITY UTILITY - ANIMAL SHELTER (5/4 - 5/31) Business Unit 2270 - TRAFFIC BUREAU Account 62451 - TOWING AND BOOTING CONTRACTS TOW & HOOK Account 62451 - TOWING AND BOOTING CONTRACTS Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals CABLE SERVICE (6/8 - 7/7) Account 64565 - CABLE - VIDEO Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES MEAL ALLOWANCE - 40 HR GANG ENFORCEMENT SKILLS TRAINING - FIREARMS INSTRUCTOR DEVELOPMENT Account 62295 - TRAINING & TRAVEL Totals Account 64565 - CABLE - VIDEO Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL TRAINING - ORGANIZING TRAGEDY Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Account 62770 - MISCELLANEOUS TRANSCRIPTS Account 62770 - MISCELLANEOUS Totals PATROL SUPPLIES Account 65125 - OTHER COMMODITIES Totals Business Unit 2210 - PATROL OPERATIONS Totals UNIFORM - NEW RECRUIT UNIFORM - NEW RECRUIT Account 65020 - CLOTHING Totals Account 65125 - OTHER COMMODITIES Account 62490 - OTHER PROGRAM COSTS BODY REMOVAL Account 62490 - OTHER PROGRAM COSTS Totals Account 65020 - CLOTHING Account 64005 - ELECTRICITY Totals Business Unit 2205 - POLICE ADMINISTRATION Totals Business Unit 2210 - PATROL OPERATIONS NIPAS AWARDS LUNCHEON Account 62490 - OTHER PROGRAM COSTS Totals Account 64005 - ELECTRICITY UTILITY - CAMERAS ON-SITE SHREDDING SERVICE INFORMATION CHARGES - JUN Account 62272 - OTHER PROFESSIONAL SERVICES Totals Account 62490 - OTHER PROGRAM COSTS PRINTING SERVICES - BUSINESS CARDS PRINTING SERVICES - BUSINESS CARDS Account 62210 - PRINTING Totals Account 62272 - OTHER PROFESSIONAL SERVICES Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Account 62425 - ELEVATOR CONTRACT COSTS ELEVATOR INSPECTION Account 62425 - ELEVATOR CONTRACT COSTS Totals Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Business Unit 2126 - BUILDING INSPECTION SERVICES Account 62236 - SOFTWARE MAINTENANCE SUBSCRIPTION RENEWAL Account 62236 - SOFTWARE MAINTENANCE Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES CD CONSULTANT WEEKENDING 04.17 CD CONSULTANT WEEKENDING 05.01 CD CONSULTANT WEEKENDING 05.15 Account 62185 - CONSULTING SERVICES Totals CD CONSULTANT WEEKENDING 02.06 CD CONSULTANT WEEKENDING 02.20 CD CONSULTANT WEEKENDING 03.06 CD CONSULTANT WEEKENDING 03.20 CD CONSULTANT WEEKENDING 04.03 Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Account 62185 - CONSULTING SERVICES Run by Tera Davis on 06/22/2022 10:12:21 AM Page 4 of 22 A1.Page 27 of 381 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 100316 - ANDRES MEDICAL BILLING 06/28/2022 06/28/2022 7,330.50 Invoice Transactions 1 $7,330.50 16991 - AHA ECC DISTRIBUTION 06/28/2022 06/28/2022 210.00 16991 - AHA ECC DISTRIBUTION 06/28/2022 06/28/2022 172.10 Invoice Transactions 2 $382.10 100158 - AIR ONE EQUIPMENT 06/28/2022 06/28/2022 48.30 18327 - US GAS 06/28/2022 06/28/2022 23.00 18327 - US GAS 06/28/2022 06/28/2022 18.00 18327 - US GAS 06/28/2022 06/28/2022 153.00 18327 - US GAS 06/28/2022 06/28/2022 54.00 Invoice Transactions 5 $296.30 100158 - AIR ONE EQUIPMENT 06/28/2022 06/28/2022 2,428.00 100158 - AIR ONE EQUIPMENT 06/28/2022 06/28/2022 2,164.95 100158 - AIR ONE EQUIPMENT 06/28/2022 06/28/2022 2,117.90 101350 - W S DARLEY & CO 06/28/2022 06/28/2022 337.12 101350 - W S DARLEY & CO 06/28/2022 06/28/2022 53.00 Invoice Transactions 5 $7,100.97 101414 - DEPENDABLE FIRE EQUIPMENT INC.06/28/2022 06/28/2022 86.50 101414 - DEPENDABLE FIRE EQUIPMENT INC.06/28/2022 06/28/2022 198.00 Invoice Transactions 2 $284.50 104679 - SET ENVIRONMENTAL INC.06/28/2022 06/28/2022 1,840.00 Invoice Transactions 1 $1,840.00 100056 - ABT 06/28/2022 06/28/2022 174.00 16846 - GREYS APPLIANCE REPAIR INC.06/28/2022 06/28/2022 75.00 102277 - HASTINGS AIR-ENERGY CONTROL 06/28/2022 06/28/2022 318.17 Invoice Transactions 3 $567.17 Invoice Transactions 19 $17,801.54 Invoice Transactions 26 $18,227.19 314306 - CINTAS CORPORATION #2 06/28/2022 06/28/2022 141.17 106107 - MOTOROLA, INC.06/28/2022 06/28/2022 120.00 Invoice Transactions 2 $261.17 12458 - FINEST COURIER LOGISTICS 06/28/2022 06/28/2022 45.00 Invoice Transactions 1 $45.00 Invoice Transactions 3 $306.17 Invoice Transactions 3 $306.17 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 (28.90) 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 13.69 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 36.24 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 86.64 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 31.79 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 29.16 Invoice Transactions 6 $168.62 Invoice Transactions 6 $168.62 15844 - DUAL TEMP COMPANIES OF IL 06/28/2022 06/28/2022 613.50 Invoice Transactions 1 $613.50 18776 - JILL RENAE BAKER ODA 06/28/2022 06/28/2022 286.00 18364 - JOSEPH M. HEATON JR.06/28/2022 06/28/2022 2,200.00 Invoice Transactions 2 $2,486.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 06/28/2022 06/28/2022 246.42 12792 - UNIFIRST CORPORATION 06/28/2022 06/28/2022 66.80 Invoice Transactions 2 $313.22 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 164.31 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 27.89 Invoice Transactions 2 $192.20 Invoice Transactions 7 $3,604.92 17229 - SPORTS FOR LIFE, LLC 06/28/2022 06/28/2022 5,152.00 Invoice Transactions 1 $5,152.00 103744 - NICOR 06/28/2022 06/28/2022 234.98 Invoice Transactions 1 $234.98 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 (.63) 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 (45.00) 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 84.19 Invoice Transactions 3 $38.56 Invoice Transactions 5 $5,425.54 103744 - NICOR 06/28/2022 06/28/2022 380.95 Invoice Transactions 1 $380.95 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 06/28/2022 06/28/2022 209.00 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 128.97 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 128.97 Invoice Transactions 3 $466.94 Invoice Transactions 4 $847.89 18716 - KATHRYN DAVID GOODMAN-EDBERG 06/28/2022 06/28/2022 700.00 18594 - JOHN OLSON COMMUNICATIONS 06/28/2022 06/28/2022 500.00 18514 - OLIVE FERGUSON 06/28/2022 06/28/2022 472.50 18495 - REBECCA J LISTER 06/28/2022 06/28/2022 865.00 Invoice Transactions 4 $2,537.50 Invoice Transactions 4 $2,537.50 100177 - ALLEGRA PRINT & IMAGING 06/28/2022 06/28/2022 39.00 Invoice Transactions 1 $39.00 18767 - MAUREEN FOGERTY 06/28/2022 06/28/2022 400.00 Invoice Transactions 1 $400.00 100401 - COMCAST CABLE 06/28/2022 06/28/2022 212.62 Invoice Transactions 1 $212.62 18692 - PENTEGRA SYSTEMS LLC 06/28/2022 06/28/2022 1,050.00 Invoice Transactions 1 $1,050.00 Invoice Transactions 4 $1,701.62 Account 62185 - CONSULTING SERVICES Account 65110 - RECREATION SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3080 - BEACHES COMMINCATION CHARGES 22 Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 65110 - RECREATION SUPPLIES MUSIC SYSTEM FOR CLASSES Account 62505 - INSTRUCTOR SERVICES FITNESS CLASS SPRING 2022 Account 62505 - INSTRUCTOR SERVICES Totals Account 62511 - ENTERTAIN/PERFORMER SERV Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62210 - PRINTING CONNOR SCHWARZ BUSINESS CARDS Account 62210 - PRINTING Totals STAGE MANAGER "HOME" Account 62505 - INSTRUCTOR SERVICES Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62505 - INSTRUCTOR SERVICES LIGHTING "HOME" PR MARKETING FOR "HOME" ASST STAGE MANAGER "HOME" OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Account 64015 - NATURAL GAS Totals Account 65095 - OFFICE SUPPLIES OFFICE PAPER OFFICE SUPPLIES Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 64015 - NATURAL GAS UTILITIES-NICOR MAY 22 Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 62505 - INSTRUCTOR SERVICES Totals Account 64015 - NATURAL GAS UTILITIES-NICOR MAY 22 Account 64015 - NATURAL GAS Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES TENNIS VENDOR Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 62505 - INSTRUCTOR SERVICES SPRING SESSION CLASS INSTRUCTOR SPRING SESSION RC EDGE HOCKEY CLASS INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Account 62251 - CROWN CENTER SYSTEMS REPAIR LABOR AND SERVICE CHARGE Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Department 24 - HEALTH Totals Department 30 - PARKS AND RECREATION Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 65095 - OFFICE SUPPLIES COURIER TO IDPH Account 65075 - MEDICAL & LAB SUPPLIES Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Totals FIRST AID CABINET SUPPLY ANNUAL SUBSCRIPTION Account 62477 - PHEP GRANT-EXPENSE Totals Account 65075 - MEDICAL & LAB SUPPLIES Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Business Unit 2435 - PUBLIC HEALTH DIVISION Account 62477 - PHEP GRANT-EXPENSE STATION APPLIANCE REPAIR STATION APPLIANCE REPAIR Account 65625 - FURNITURE & FIXTURES Totals Business Unit 2315 - FIRE SUPPRESSION Totals CHEMICAL WASTE DISPOSAL Account 65125 - OTHER COMMODITIES Totals Account 65625 - FURNITURE & FIXTURES STATION APPLIANCE REPAIR FIRE EXTINGUISHER RECHARGE FIRE EXTINGUISHER PURCHASE Account 65090 - SAFETY EQUIPMENT Totals Account 65125 - OTHER COMMODITIES FIRE VEHICLE PARTS FIREFIGHTER RADIO GEAR Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65090 - SAFETY EQUIPMENT Account 65085 - MINOR EQUIPMENT & TOOLS FIRE VEHICLE PARTS FIRE VEHICLE PARTS FIRE VEHICLE PARTS AMBULANCE OXYGEN AMBULANCE OXYGEN AMBULANCE OXYGEN AMBULANCE OXYGEN Account 65015 - CHEMICALS/ SALT Totals CPR TRAINING MATERIALS Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Account 65015 - CHEMICALS/ SALT FIRE EQUIPMENT AMBULANCE CHARGES- MAY 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65010 - BOOKS, PUBLICATIONS, MAPS CPR TRAINING MATERIALS Run by Tera Davis on 06/22/2022 10:12:21 AM Page 5 of 22 A1.Page 28 of 381 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 525.00 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 4,935.00 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 4,200.00 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 6,352.50 315470 - GOV TEMPS USA, LLC 06/28/2022 06/28/2022 3,937.50 Invoice Transactions 5 $19,950.00 100691 - BORDEN DECAL CO.06/28/2022 06/28/2022 3,619.13 Invoice Transactions 1 $3,619.13 Invoice Transactions 6 $23,569.13 102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 06/28/2022 06/28/2022 450.00 Invoice Transactions 1 $450.00 Invoice Transactions 1 $450.00 100162 - ALARM DETECTION SYSTEMS, INC.06/28/2022 06/28/2022 136.23 Invoice Transactions 1 $136.23 Invoice Transactions 1 $136.23 103744 - NICOR 06/28/2022 06/28/2022 385.29 Invoice Transactions 1 $385.29 Invoice Transactions 1 $385.29 18474 - AIYANNA WADE 06/28/2022 06/28/2022 900.00 18474 - AIYANNA WADE 06/28/2022 06/28/2022 900.00 Invoice Transactions 2 $1,800.00 173137 - SHADANA PATTERSON 06/28/2022 06/28/2022 700.00 Invoice Transactions 1 $700.00 Invoice Transactions 3 $2,500.00 Invoice Transactions 42 $41,326.74 18489 - VERIZON CONNECT 06/28/2022 06/28/2022 1,110.71 Invoice Transactions 1 $1,110.71 292557 - SILK SCREEN EXPRESS, INC.06/28/2022 06/28/2022 9,421.50 Invoice Transactions 1 $9,421.50 101063 - CINTAS FIRST AID & SUPPLY 06/28/2022 06/28/2022 109.35 Invoice Transactions 1 $109.35 120230 - FORWARD SPACE LLC D/B/A OFFICE 06/28/2022 06/28/2022 3,092.36 Invoice Transactions 1 $3,092.36 Invoice Transactions 4 $13,733.92 301861 - CHRISTY WEBBER & COMPANY 06/28/2022 06/28/2022 6,135.00 301861 - CHRISTY WEBBER & COMPANY 06/28/2022 06/28/2022 11,996.43 301861 - CHRISTY WEBBER & COMPANY 06/28/2022 06/28/2022 11,996.43 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 06/28/2022 06/28/2022 5,400.00 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 22.45 Invoice Transactions 5 $35,550.31 313067 - DES PLAINES MATERIAL & SUPPLY LLC 06/28/2022 06/28/2022 123.00 Invoice Transactions 1 $123.00 104339 - REGIONAL TRUCK EQUIPMENT COMPANY, INC.06/28/2022 06/28/2022 241.38 Invoice Transactions 1 $241.38 Invoice Transactions 7 $35,914.69 101832 - FEDERAL EXPRESS CORP.06/28/2022 06/28/2022 11.14 Invoice Transactions 1 $11.14 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 .02 Invoice Transactions 1 $0.02 Invoice Transactions 2 $11.16 15023 - CORRECTIVE ASPHALT MATERIALS, LLC 06/28/2022 06/28/2022 29,490.60 Invoice Transactions 1 $29,490.60 Invoice Transactions 1 $29,490.60 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 23.36 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 25.43 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 25.75 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 37.37 Invoice Transactions 4 $111.91 100375 - ARTS & LETTERS LTD.06/28/2022 06/28/2022 1,355.00 Invoice Transactions 1 $1,355.00 Invoice Transactions 5 $1,466.91 104339 - REGIONAL TRUCK EQUIPMENT COMPANY, INC.06/28/2022 06/28/2022 4,783.00 Invoice Transactions 1 $4,783.00 Invoice Transactions 1 $4,783.00 Invoice Transactions 20 $85,400.28 Invoice Transactions 251 $480,010.86 Business Unit 4550 - MAINT-SNOW & ICE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Business Unit 4550 - MAINT-SNOW & ICE Account 65085 - MINOR EQUIPMENT & TOOLS PURCHASE OF TAILGATE SPREADER - GREENWAYS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65115 - TRAFFIC CONTROL SUPPLI TEMPORARY NO PARKING SIGNS Account 65115 - TRAFFIC CONTROL SUPPLI Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals FESTIVAL LIGHTING FESTIVAL LIGHTING FESTIVAL LIGHTING Account 64008 - FESTIVAL LIGHTING Totals Business Unit 4510 - STREET MAINTENANCE Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 64008 - FESTIVAL LIGHTING FESTIVAL LIGHTING Business Unit 4510 - STREET MAINTENANCE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS FY2022 PAVEMENT REJUVENATION PROGRAM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Account 62315 - POSTAGE POSTAGE FEE - MWRD Account 62315 - POSTAGE Totals Account 65095 - OFFICE SUPPLIES Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4330 - GREENWAYS Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING LIMESTONE SCREENINGS - LAKEFRONT PATH Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Account 65070 - OFFICE/OTHER EQT MTN MATL PARKS MAINTENANCE EQUIPMENT - GREENWAYS FY2022 PARKS MOWING CONTRACT UTILITIES: MC SQUARED 22 Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals Account 65005 - AGRI/BOTANICAL SUPPLIES Business Unit 4330 - GREENWAYS Account 62195 - LANDSCAPE MAINTENANCE SERVICES 2022 LANDSCAPE MAINTENANCE - ROBERT CROWN FY2022 CITYWIDE LANDSCAPE MAINTENANCE FY2022 CITYWIDE LANDSCAPE MAINTENANCE Account 65503 - FURNITURE / FIXTURES / EQUIPMENT FIRE DEPARTMENT OFFICE FURNITURE Account 65503 - FURNITURE / FIXTURES / EQUIPMENT Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Account 65020 - CLOTHING Totals Account 65090 - SAFETY EQUIPMENT FIRST AID CABINET MAINTENANCE Account 65090 - SAFETY EQUIPMENT Totals FLEET AVL SERVICES Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65020 - CLOTHING FY2022 AFSCME UNIFORM CONTRACT Department 30 - PARKS AND RECREATION Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS JUNETEENTH EVENT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Account 62505 - INSTRUCTOR SERVICES DESIGN AND IMPLEMENTATION PIRATE SUMMER CAMP DESIGN AND IMPLEMENTATION SUPERHEROES SUMMER CAMP Account 62505 - INSTRUCTOR SERVICES Totals Account 64015 - NATURAL GAS Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 64015 - NATURAL GAS UTILITIES-NICOR MAY 22 Business Unit 3605 - ECOLOGY CENTER Account 62518 - SECURITY ALARM CONTRACTS QUARTERLY ALARM CHARGES Account 62518 - SECURITY ALARM CONTRACTS Totals Account 62490 - OTHER PROGRAM COSTS AFTERSCHOOL MUSIC THERAPY PROGRAM Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3130 - SPECIAL RECREATION Totals Account 65110 - RECREATION SUPPLIES Totals Business Unit 3080 - BEACHES Totals Business Unit 3130 - SPECIAL RECREATION LAKE FRONT CONSULTANT WEEKENDING 05.15 Account 62185 - CONSULTING SERVICES Totals Account 65110 - RECREATION SUPPLIES BEACH TOKENS LAKE FRONT CONSULTANT WEEKENDING 03.20 LAKE FRONT CONSULTANT WEEKENDING 04.03 LAKE FRONT CONSULTANT WEEKENDING 04.17 LAKE FRONT CONSULTANT WEEKENDING 05.01 Run by Tera Davis on 06/22/2022 10:12:21 AM Page 6 of 22 A1.Page 29 of 381 177 REPARATIONS FUND Vendor G/L Date Payment Date Invoice Amount 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 06/28/2022 06/28/2022 1,950.00 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 06/28/2022 06/28/2022 2,177.50 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 06/28/2022 06/28/2022 1,330.00 Invoice Transactions 3 $5,457.50 Invoice Transactions 3 $5,457.50 Invoice Transactions 3 $5,457.50 Invoice Transactions 3 $5,457.50Fund 177 - REPARATIONS FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1595 - REPARATIONS FUND Totals Department 15 - CITY MANAGER'S OFFICE Totals Business Unit 1595 - REPARATIONS FUND Account 62490 - OTHER PROGRAM COSTS REPARATIONS - HOME IMPROVEMENTS REPARATIONS - HOME IMPROVEMENTS REPARATIONS - HOME IMPROVEMENTS Invoice Description Fund 177 - REPARATIONS FUND Department 15 - CITY MANAGER'S OFFICE Run by Tera Davis on 06/22/2022 10:12:21 AM Page 7 of 22 A1.Page 30 of 381 200 MOTOR FUEL TAX FUND Vendor G/L Date Payment Date Invoice Amount 120125 - J.A. JOHNSON PAVING CO *06/28/2022 06/28/2022 15,566.00 Invoice Transactions 1 $15,566.00 Invoice Transactions 1 $15,566.00 Invoice Transactions 1 $15,566.00 101143 - COMED 06/28/2022 06/28/2022 400.37 101143 - COMED 06/28/2022 06/28/2022 23.70 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 10.60 Invoice Transactions 3 $434.67 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 87.94 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 23.82 Invoice Transactions 2 $111.76 125211 - MORTON SALT 06/28/2022 06/28/2022 16,747.77 125211 - MORTON SALT 06/28/2022 06/28/2022 10,423.61 Invoice Transactions 2 $27,171.38 13666 - BUILDERS ASPHALT, LLC 06/28/2022 06/28/2022 102.40 13666 - BUILDERS ASPHALT, LLC 06/28/2022 06/28/2022 1,028.24 13666 - BUILDERS ASPHALT, LLC 06/28/2022 06/28/2022 550.40 13666 - BUILDERS ASPHALT, LLC 06/28/2022 06/28/2022 378.24 13666 - BUILDERS ASPHALT, LLC 06/28/2022 06/28/2022 101.12 Invoice Transactions 5 $2,160.40 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 06/28/2022 06/28/2022 4,112.10 Invoice Transactions 1 $4,112.10 Invoice Transactions 13 $33,990.31 120125 - J.A. JOHNSON PAVING CO *06/28/2022 06/28/2022 5,228.04 Invoice Transactions 1 $5,228.04 Invoice Transactions 1 $5,228.04 Invoice Transactions 14 $39,218.35 Invoice Transactions 15 $54,784.35 Business Unit 5105 - MOTOR FUEL TAX - REBUILD IL Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 200 - MOTOR FUEL TAX FUND Totals Business Unit 5105 - MOTOR FUEL TAX - REBUILD IL Account 65515 - OTHER IMPROVEMENTS 2021 REBUILD IL/MFT STREET RESURFACING Account 65515 - OTHER IMPROVEMENTS Totals Account 65515 - OTHER IMPROVEMENTS 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT Account 65055 - MATER. TO MAINT. IMP. Totals Account 65015 - CHEMICALS/ SALT Totals Account 65055 - MATER. TO MAINT. IMP. FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals Account 65015 - CHEMICALS/ SALT FY2022 ROCK SALT CONTRACT FY2022 ROCK SALT CONTRACT Account 64006 - LIGHTING Totals Account 64007 - TRAFFIC LIGHT ELECTRICITY TRAFFIC SIGNALS TRAFFIC SIGNALS Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 64006 - LIGHTING STREET LIGHTING STREET LIGHTING STREET LIGHTING Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Department 26 - PUBLIC WORKS Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 65515 - OTHER IMPROVEMENTS 2021 REBUILD IL/MFT STREET RESURFACING Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 26 - PUBLIC WORKS Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Run by Tera Davis on 06/22/2022 10:12:21 AM Page 8 of 22 A1.Page 31 of 381 205 EMERGENCY (E911) FUND Vendor G/L Date Payment Date Invoice Amount 100987 - CHICAGO COMMUNICATIONS, LLC.06/28/2022 06/28/2022 674.00 Invoice Transactions 1 $674.00 149416 - AT & T 06/28/2022 06/28/2022 48.73 Invoice Transactions 1 $48.73 100987 - CHICAGO COMMUNICATIONS, LLC.06/28/2022 06/28/2022 445.00 Invoice Transactions 1 $445.00 Invoice Transactions 3 $1,167.73 Invoice Transactions 3 $1,167.73 Invoice Transactions 3 $1,167.73 Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 MOBILE RADIO UPDATE Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES Account 64505 - TELECOMMUNICATIONS Totals Account 65085 - MINOR EQUIPMENT & TOOLS Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MOBILE RADIO MAINTENANCE (JULY 22) Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Run by Tera Davis on 06/22/2022 10:12:21 AM Page 9 of 22 A1.Page 32 of 381 335 WEST EVANSTON FUND Vendor G/L Date Payment Date Invoice Amount 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 06/28/2022 06/28/2022 6,750.00 Invoice Transactions 1 $6,750.00 Invoice Transactions 1 $6,750.00 Invoice Transactions 1 $6,750.00 Invoice Transactions 1 $6,750.00 Business Unit 5870 - WEST EVANSTON TIF Totals Department 99 - NON-DEPARTMENTAL Totals Fund 335 - WEST EVANSTON TIF FUND Totals Business Unit 5870 - WEST EVANSTON TIF Account 65515 - OTHER IMPROVEMENTS 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 335 - WEST EVANSTON TIF FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Run by Tera Davis on 06/22/2022 10:12:21 AM Page 10 of 22 A1.Page 33 of 381 345 CHICAGO-MAIN TIF Vendor G/L Date Payment Date Invoice Amount 16073 - PATRICK ENGINEERING, INC.*06/28/2022 06/28/2022 9,524.16 Invoice Transactions 1 $9,524.16 Invoice Transactions 1 $9,524.16 Invoice Transactions 1 $9,524.16 Invoice Transactions 1 $9,524.16 Business Unit 3400 - CHICAGO-MAIN TIF Totals Department 99 - NON-DEPARTMENTAL Totals Fund 345 - CHICAGO-MAIN TIF Totals Business Unit 3400 - CHICAGO-MAIN TIF Account 65515 - OTHER IMPROVEMENTS MAIN ST IMPROVEMENT PROJECT PHASE I & II ENGINEERING Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 345 - CHICAGO-MAIN TIF Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Run by Tera Davis on 06/22/2022 10:12:21 AM Page 11 of 22 A1.Page 34 of 381 415 CAPITAL IMPROVEMENTS FUND Vendor G/L Date Payment Date Invoice Amount 102162 - GREELEY AND HANSEN *06/28/2022 06/28/2022 72,372.37 Invoice Transactions 1 $72,372.37 Invoice Transactions 1 $72,372.37 176428 - CIVILTECH ENGINEERING *06/28/2022 06/28/2022 33,869.84 101683 - EPSTEIN & SONS INTL, INC.*06/28/2022 06/28/2022 20,923.53 101683 - EPSTEIN & SONS INTL, INC.*06/28/2022 06/28/2022 6,385.71 101683 - EPSTEIN & SONS INTL, INC.*06/28/2022 06/28/2022 8,191.84 Invoice Transactions 4 $69,370.92 102463 - IL DEPT OF TRANSPORTATION *06/28/2022 06/28/2022 419,107.23 Invoice Transactions 1 $419,107.23 Invoice Transactions 7 $488,478.15 102363 - HOLABIRD & ROOT LLC *06/28/2022 06/28/2022 23,055.50 Invoice Transactions 1 $23,055.50 Invoice Transactions 1 $23,055.50 19002 - CONTINENTAL ENERGY SOLUTIONS, LLC 06/28/2022 06/28/2022 650.00 120248 - ELCAST LIGHTING 06/28/2022 06/28/2022 7,722.00 Invoice Transactions 2 $8,372.00 Invoice Transactions 2 $8,372.00 104927 - STANLEY CONSULTANTS INC.*06/28/2022 06/28/2022 41,199.94 104927 - STANLEY CONSULTANTS INC.*06/28/2022 06/28/2022 39,571.88 Invoice Transactions 2 $80,771.82 18768 - ALLIANCE GLAZING TECHNOLOGIES, INC.06/28/2022 06/28/2022 1,765.00 Invoice Transactions 1 $1,765.00 Invoice Transactions 3 $82,536.82 Invoice Transactions 14 $674,814.84 Invoice Transactions 14 $674,814.84Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4219 - NON-BOND CAPITAL Totals Department 40 - PUBLIC WORKS AGENCY Totals CONSTRUCTION ENGINEERING - CENTRAL ST BRIDGE RESOLUTION Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS FOUNTAIN SQUARE MEMORIAL GLAZING UNIT REPLACEMENT INSTALLATION Business Unit 4122 - 2022 GO BOND CAPITAL Totals Business Unit 4219 - NON-BOND CAPITAL Account 62145 - ENGINEERING SERVICES CONSTRUCTION ENGINEERING - CENTRAL ST BRIDGE RESOLUTION Account 65515 - OTHER IMPROVEMENTS SERVICES AT LEVY CENTER SOLE SOURCE PURCHASE - STREET LIGHT LIGHTING UNIT REPAIR Account 65515 - OTHER IMPROVEMENTS Totals Account 62145 - ENGINEERING SERVICES Totals Business Unit 4121 - 2021 GO BOND CAPITAL Totals Business Unit 4122 - 2022 GO BOND CAPITAL Business Unit 4120 - 2020 GO BOND CAPITAL Totals Business Unit 4121 - 2021 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES ANIMAL SHELTER-ARCHITECTURAL & ENGINEERING SERVICES Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS HOWARD RESURFAICNG & OTHER CAPITAL PROJECTS Account 65515 - OTHER IMPROVEMENTS Totals CHICAGO AVE CORRIDOR IMPROMENTS PHASE I ENGINEERING SERVICES CHICAGO AVE CORRIDOR IMPROMENTS PHASE I ENGINEERING SERVICES CHICAGO AVE CORRIDOR IMPROMENTS PHASE I ENGINEERING SERVICES Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4120 - 2020 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES CHURCH ST PEDESTRIAN & BICYCLE IMPROVEMENTS Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES EVANSTON SERVICE CENTER FACILITY EVALUATION & MASTER PLAN Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 06/22/2022 10:12:21 AM Page 12 of 22 A1.Page 35 of 381 505 PARKING SYSTEM FUND Vendor G/L Date Payment Date Invoice Amount 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 124.37 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 17.54 103883 - ODP BUSINESS SOLUTIONS, LLC 06/16/2022 06/28/2022 36.65 Invoice Transactions 3 $178.56 105604 - WISS, JANNEY, ELSTNER ASSOCIATES INC.*06/28/2022 06/28/2022 21,000.00 Invoice Transactions 1 $21,000.00 Invoice Transactions 4 $21,178.56 203703 - FASTSIGNS LINCOLNWOOD 06/16/2022 06/28/2022 71.50 Invoice Transactions 1 $71.50 101215 - COOK COUNTY COLLECTOR 06/28/2022 06/28/2022 491.45 Invoice Transactions 1 $491.45 101143 - COMED 06/16/2022 06/28/2022 179.84 101143 - COMED 06/16/2022 06/28/2022 269.20 101545 - DUNCAN PARKING TECHNOLOGIES, INC.06/16/2022 06/28/2022 147.50 101545 - DUNCAN PARKING TECHNOLOGIES, INC.06/16/2022 06/28/2022 1,843.75 10643 - PASSPORT PARKING, INC`06/28/2022 06/28/2022 550.00 225904 - TOTAL PARKING SOLUTIONS, INC.06/16/2022 06/28/2022 21,450.00 225904 - TOTAL PARKING SOLUTIONS, INC.06/16/2022 06/28/2022 27,300.00 225904 - TOTAL PARKING SOLUTIONS, INC.06/16/2022 06/28/2022 750.00 Invoice Transactions 8 $52,490.29 10643 - PASSPORT PARKING, INC`06/28/2022 06/28/2022 10,843.03 10643 - PASSPORT PARKING, INC`06/28/2022 06/28/2022 16,691.25 Invoice Transactions 2 $27,534.28 Invoice Transactions 12 $80,587.52 101215 - COOK COUNTY COLLECTOR 06/28/2022 06/28/2022 1,001.00 Invoice Transactions 1 $1,001.00 13097 - SP PLUS PARKING 06/16/2022 06/28/2022 11,653.05 Invoice Transactions 1 $11,653.05 13583 - 3C PAYMENT (USA) CORP 06/16/2022 06/28/2022 168.06 18749 - SKIDATA, INC.06/16/2022 06/28/2022 3,855.00 18749 - SKIDATA, INC.06/16/2022 06/28/2022 1,644.90 Invoice Transactions 3 $5,667.96 Invoice Transactions 5 $18,322.01 101215 - COOK COUNTY COLLECTOR 06/28/2022 06/28/2022 3,614.15 Invoice Transactions 1 $3,614.15 215899 - MB EVANSTON SHERMAN, L.L.C.06/16/2022 06/28/2022 1,280.00 13097 - SP PLUS PARKING 06/16/2022 06/28/2022 21,187.79 Invoice Transactions 2 $22,467.79 18749 - SKIDATA, INC.06/16/2022 06/28/2022 412.75 18749 - SKIDATA, INC.06/16/2022 06/28/2022 470.15 18749 - SKIDATA, INC.06/16/2022 06/28/2022 762.50 18749 - SKIDATA, INC.06/16/2022 06/28/2022 2,990.80 Invoice Transactions 4 $4,636.20 13583 - 3C PAYMENT (USA) CORP 06/16/2022 06/28/2022 448.02 Invoice Transactions 1 $448.02 Invoice Transactions 8 $31,166.16 101215 - COOK COUNTY COLLECTOR 06/28/2022 06/28/2022 944.06 Invoice Transactions 1 $944.06 13097 - SP PLUS PARKING 06/16/2022 06/28/2022 14,128.33 Invoice Transactions 1 $14,128.33 18749 - SKIDATA, INC.06/16/2022 06/28/2022 410.00 18749 - SKIDATA, INC.06/16/2022 06/28/2022 1,994.30 Invoice Transactions 2 $2,404.30 13583 - 3C PAYMENT (USA) CORP 06/16/2022 06/28/2022 255.00 Invoice Transactions 1 $255.00 Invoice Transactions 5 $17,731.69 Invoice Transactions 34 $168,985.94 Invoice Transactions 34 $168,985.94 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 CREDIT & DEBIT CARD PROCESSING FEES-MAY 2022 Account 62705 - BANK SERVICE CHARGES Totals Business Unit 7037 - MAPLE GARAGE Totals MAPLE GARAGE SERVICE CALL 6/6/22 GARAGE GATE ARMS AND SPARE PARTS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62705 - BANK SERVICE CHARGES Account 62400 - CONTRACT SVC-PARKING GARAGE GARAGE MANAGEMENT-JUNE 2022 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Business Unit 7037 - MAPLE GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *COOK COUNTY TAXES -PARKING MAY 2022 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals CREDIT & DEBIT CARD PROCESSING FEES-MAY 2022 Account 62705 - BANK SERVICE CHARGES Totals Business Unit 7036 - SHERMAN GARAGE Totals GARAGE KEYCARDS 6/2/22 GARAGE GATE ARMS AND SPARE PARTS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62705 - BANK SERVICE CHARGES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SHERMAN GARAGE SERVICE CALL 6/3/22 SHERMAN GARAGE SERVICE CALL 5/25/22 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62400 - CONTRACT SVC-PARKING GARAGE SHERMAN GARAGE JANITORIAL SERVICES GARAGE MANAGEMENT-JUNE 2022 Business Unit 7025 - CHURCH STREET GARAGE Totals Business Unit 7036 - SHERMAN GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *COOK COUNTY TAXES -PARKING MAY 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CREDIT & DEBIT CARD PROCESSING FEES-MAY 2022 CHURCH GARAGE SERVICE CALL AND REPAIRS 6/7/22 GARAGE GATE ARMS AND SPARE PARTS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62400 - CONTRACT SVC-PARKING GARAGE GARAGE MANAGEMENT-JUNE 2022 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *COOK COUNTY TAXES -PARKING MAY 2022 Account 62519 - PASSPORT MOBILE PARKING APP FEES MOBILE PAY MAY 2022 CITATION MANAGEMENT MAY 2022 Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals PERMIT SERVICE MAY 2022 PAYBOX SERVICE CONTRACT 7/1/22-9/30/22 WEBOFFICE MONITORING FOR PAYBOXES 7/1/22-9/30/22 BACKUP BATTERIES FOR PAYBOXES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS UTILITIES: COMED UTILITIES: COMED API CHARGE-SMARKING JUNE 2022 AUTOTRAX FEES JUNE 2022 Account 62230 - IMPROVEMENT MAINT SERVICE Totals Account 62347 - PARKING TAX PAYMENTS TO COUNTY *COOK COUNTY TAXES -PARKING MAY 2022 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Business Unit 7005 - PARKING SYSTEM MGT Totals Business Unit 7015 - PARKING LOTS & METERS Account 62230 - IMPROVEMENT MAINT SERVICE 2 PARKING SIGNS Account 65095 - OFFICE SUPPLIES Totals Account 65515 - OTHER IMPROVEMENTS PARKING GARAGE STRUCTURAL ASSESSMENT Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7005 - PARKING SYSTEM MGT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 06/22/2022 10:12:21 AM Page 13 of 22 A1.Page 36 of 381 510 WATER FUND Vendor G/L Date Payment Date Invoice Amount 19013 - 2113 MAP LLC 06/28/2022 06/28/2022 266.72 Invoice Transactions 1 $266.72 102499 - ILLINOIS DEPT OF REVENUE 06/28/2022 06/28/2022 40.00 Invoice Transactions 1 $40.00 101832 - FEDERAL EXPRESS CORP.06/28/2022 06/28/2022 42.29 105301 - UNITED PARCEL SERVICE 06/28/2022 06/28/2022 400.00 Invoice Transactions 2 $442.29 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 89.63 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 21.39 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 21.70 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 75.45 103883 - ODP BUSINESS SOLUTIONS, LLC 06/28/2022 06/28/2022 288.10 Invoice Transactions 5 $496.27 Invoice Transactions 8 $978.56 105394 - VERIZON WIRELESS 06/28/2022 06/28/2022 114.03 Invoice Transactions 1 $114.03 105481 - WATER RESOURCES 06/28/2022 06/28/2022 16,060.00 Invoice Transactions 1 $16,060.00 Invoice Transactions 2 $16,174.03 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 47,803.25 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 583.46 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 1,169.30 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 18.52 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 89.72 10730 - MC SQUARED ENERGY 06/28/2022 06/28/2022 49.85 Invoice Transactions 6 $49,714.10 103744 - NICOR 06/28/2022 06/28/2022 1,112.80 Invoice Transactions 1 $1,112.80 Invoice Transactions 7 $50,826.90 106964 - EUROFINS EATON ANALYTICAL 06/28/2022 06/28/2022 675.00 106964 - EUROFINS EATON ANALYTICAL 06/28/2022 06/28/2022 11.00 106964 - EUROFINS EATON ANALYTICAL 06/28/2022 06/28/2022 50.00 106964 - EUROFINS EATON ANALYTICAL 06/28/2022 06/28/2022 80.00 106964 - EUROFINS EATON ANALYTICAL 06/28/2022 06/28/2022 135.00 Invoice Transactions 5 $951.00 217862 - ALEXANDER CHEMICAL CORPORATION 06/28/2022 06/28/2022 3,754.52 217862 - ALEXANDER CHEMICAL CORPORATION 06/28/2022 06/28/2022 3,731.98 217862 - ALEXANDER CHEMICAL CORPORATION 06/28/2022 06/28/2022 13,712.00 217862 - ALEXANDER CHEMICAL CORPORATION 06/28/2022 06/28/2022 742.50 12866 - UNIVAR USA, INC.06/28/2022 06/28/2022 9,040.50 Invoice Transactions 5 $30,981.50 Invoice Transactions 10 $31,932.50 17270 - BACKFLOW SOLUTIONS, INC 06/28/2022 06/28/2022 7,641.60 311629 - CAROLLO ENGINEERS, INC 06/28/2022 06/28/2022 4,778.40 Invoice Transactions 2 $12,420.00 13723 - SEBIS DIRECT 06/28/2022 06/28/2022 1,131.64 13723 - SEBIS DIRECT 06/28/2022 06/28/2022 2,345.55 Invoice Transactions 2 $3,477.19 Invoice Transactions 4 $15,897.19 Invoice Transactions 31 $115,809.18 Invoice Transactions 32 $116,075.90 Business Unit 4225 - WATER OTHER OPERATIONS Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals Account 62455 - WTR/SWR BILL PRINT AND MAIL CO UTILITITY BILL PRINT AND MAIL SERVICES UTILITITY BILL PRINT AND MAIL SERVICES Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Account 62185 - CONSULTING SERVICES 2022 CROSS CONNECTION CONTROL MANAGEMENT PROGRAM HYDRAULIC MODELING SERVICES Account 62185 - CONSULTING SERVICES Totals Account 65015 - CHEMICALS/ SALT Totals Business Unit 4220 - FILTRATION Totals Business Unit 4225 - WATER OTHER OPERATIONS LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID CHLORINE (PER SPEC) LIQUID CHLORINE (PER SPEC) HYDROFLUOROSILICIC ACID (PER SPEC) FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE Account 62465 - OUTSIDE LABARATORY COSTS Totals Account 65015 - CHEMICALS/ SALT Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE Account 64015 - NATURAL GAS UTILITIES-NICOR MAY22 Account 64015 - NATURAL GAS Totals Business Unit 4210 - PUMPING Totals UTILITIES-MC SQUARED MAY22 UTILITIES-MC SQUARED MAY22 UTILITIES-MC SQUARED MAY22 Account 64005 - ELECTRICITY Totals Business Unit 4210 - PUMPING Account 64005 - ELECTRICITY UTILITIES-MC SQUARED MAY22 UTILITIES-MC SQUARED MAY22 UTILITIES-MC SQUARED MAY22 WATER METER PURCHASE 2022 Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4208 - WATER BILLING Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS VERIZON-COMMUNICATION CHARGE MAY22 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65070 - OFFICE/OTHER EQT MTN MATL Account 65095 - OFFICE SUPPLIES Totals Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4208 - WATER BILLING OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES SHIPPING SHIPPING Account 62315 - POSTAGE Totals Account 65095 - OFFICE SUPPLIES Account 56140 - FEES AND MERCHANDISE SALE *SALES TAX MAY 2022 Account 56140 - FEES AND MERCHANDISE SALE Totals Account 62315 - POSTAGE WATER REFUND Account 22700 - DUE TO CUSTOMERS Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4200 - WATER PRODUCTION Invoice Description Fund 510 - WATER FUND Account 22700 - DUE TO CUSTOMERS Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Run by Tera Davis on 06/22/2022 10:12:21 AM Page 14 of 22 A1.Page 37 of 381 513 WATER DEPR&EXT FUND Vendor G/L Date Payment Date Invoice Amount 106588 - CDM SMITH, INC.*06/28/2022 06/28/2022 29,065.25 Invoice Transactions 1 $29,065.25 156014 - BOLDER CONTRACTORS 06/28/2022 06/28/2022 2,656,687.19 102463 - IL DEPT OF TRANSPORTATION *06/28/2022 06/28/2022 144,204.87 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 06/28/2022 06/28/2022 187,156.80 Invoice Transactions 3 $2,988,048.86 Invoice Transactions 4 $3,017,114.11 Invoice Transactions 4 $3,017,114.11 Invoice Transactions 4 $3,017,114.11 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Account 65515 - OTHER IMPROVEMENTS 30" TRANSMISSION MAIN PROJECT CONSTRUCTION CONTRACT RESOLUTION 119-R-19 HOWARD RESURFAICNG & OTHER 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES LEAD SERVICE LINE REPLACEMENT PLAN & PILOT Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Run by Tera Davis on 06/22/2022 10:12:21 AM Page 15 of 22 A1.Page 38 of 381 515 SEWER FUND Vendor G/L Date Payment Date Invoice Amount 13723 - SEBIS DIRECT 06/28/2022 06/28/2022 1,131.64 13723 - SEBIS DIRECT 06/28/2022 06/28/2022 2,345.55 Invoice Transactions 2 $3,477.19 Invoice Transactions 2 $3,477.19 102463 - IL DEPT OF TRANSPORTATION *06/28/2022 06/28/2022 41,431.23 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 06/28/2022 06/28/2022 46,728.00 Invoice Transactions 2 $88,159.23 Invoice Transactions 2 $88,159.23 Invoice Transactions 4 $91,636.42 Invoice Transactions 4 $91,636.42 Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Business Unit 4535 - SEWER IMPROVEMENTS Totals Business Unit 4530 - SEWER MAINTENANCE Totals Business Unit 4535 - SEWER IMPROVEMENTS Account 62461 - SEWER MAINTENANCE CONTRACTS RESOLUTION 119-R-19 HOWARD RESURFAICNG & OTHER Business Unit 4530 - SEWER MAINTENANCE Account 62455 - WTR/SWR BILL PRINT AND MAIL CO UTILITITY BILL PRINT AND MAIL SERVICES UTILITITY BILL PRINT AND MAIL SERVICES Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 06/22/2022 10:12:21 AM Page 16 of 22 A1.Page 39 of 381 520 SOLID WASTE FUND Vendor G/L Date Payment Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 06/28/2022 06/28/2022 55.00 Invoice Transactions 1 $55.00 16229 - POYNETTE IRON WORKS, LLC 06/28/2022 06/28/2022 4,914.00 Invoice Transactions 1 $4,914.00 Invoice Transactions 2 $4,969.00 Invoice Transactions 2 $4,969.00 Invoice Transactions 2 $4,969.00 Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Account 65625 - FURNITURE & FIXTURES SOLE SOURCE PUCHASE RECYCLING DUMPSTER Account 65625 - FURNITURE & FIXTURES Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 56155 - TRASH CART SALES *SALES TAX MAY 2022 Account 56155 - TRASH CART SALES Totals Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 06/22/2022 10:12:21 AM Page 17 of 22 A1.Page 40 of 381 600 FLEET SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 299298 - ADVANCED PROCLEAN INC.06/28/2022 06/28/2022 1,083.80 103795 - NORTH SHORE TOWING 06/28/2022 06/28/2022 150.00 Invoice Transactions 2 $1,233.80 101081 - CITY WELDING SALES & SERVICE INC.06/28/2022 06/28/2022 107.87 Invoice Transactions 1 $107.87 18489 - VERIZON CONNECT 06/28/2022 06/28/2022 1,114.04 Invoice Transactions 1 $1,114.04 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 06/28/2022 06/28/2022 300.42 Invoice Transactions 1 $300.42 15228 - ADVANCE AUTO PARTS 06/28/2022 06/28/2022 8.84 104011 - ALTORFER INDUSTRIES, INC.06/28/2022 06/28/2022 170.65 104011 - ALTORFER INDUSTRIES, INC.06/28/2022 06/28/2022 (148.35) 104011 - ALTORFER INDUSTRIES, INC.06/28/2022 06/28/2022 4,828.82 104011 - ALTORFER INDUSTRIES, INC.06/28/2022 06/28/2022 22,342.63 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 164.96 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 213.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 135.19 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 24.68 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 (18.00) 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 153.07 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 218.47 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 105.98 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 87.21 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 7.08 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 14.16 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 166.50 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 06/28/2022 143.70 18598 - ARLINGTON HEIGHTS FORD 06/28/2022 06/28/2022 166.55 18598 - ARLINGTON HEIGHTS FORD 06/28/2022 06/28/2022 1,052.25 18598 - ARLINGTON HEIGHTS FORD 06/28/2022 06/28/2022 111.57 18598 - ARLINGTON HEIGHTS FORD 06/28/2022 06/28/2022 91.08 18598 - ARLINGTON HEIGHTS FORD 06/28/2022 06/28/2022 305.46 18598 - ARLINGTON HEIGHTS FORD 06/28/2022 06/28/2022 71.00 18598 - ARLINGTON HEIGHTS FORD 06/28/2022 06/28/2022 300.45 18598 - ARLINGTON HEIGHTS FORD 06/28/2022 06/28/2022 (100.00) 18598 - ARLINGTON HEIGHTS FORD 06/28/2022 06/28/2022 249.24 100412 - ATLAS BOBCAT, INC.06/28/2022 06/28/2022 5.84 100412 - ATLAS BOBCAT, INC.06/28/2022 06/28/2022 623.18 100412 - ATLAS BOBCAT, INC.06/28/2022 06/28/2022 995.01 100412 - ATLAS BOBCAT, INC.06/28/2022 06/28/2022 222.95 100431 - AUTOBARN MOTORS, LTD.06/28/2022 06/28/2022 30.17 100431 - AUTOBARN MOTORS, LTD.06/28/2022 06/28/2022 128.86 285052 - CHICAGO PARTS & SOUND, LLC 06/28/2022 06/28/2022 36.82 285052 - CHICAGO PARTS & SOUND, LLC 06/28/2022 06/28/2022 867.72 285052 - CHICAGO PARTS & SOUND, LLC 06/28/2022 06/28/2022 80.44 285052 - CHICAGO PARTS & SOUND, LLC 06/28/2022 06/28/2022 62.60 101511 - DOUGLAS TRUCK PARTS 06/28/2022 06/28/2022 330.44 101511 - DOUGLAS TRUCK PARTS 06/28/2022 06/28/2022 1,797.00 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 358.91 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 717.82 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 717.82 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 358.91 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 706.50 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 89.60 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 5.42 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 20.24 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 533.81 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 32.96 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 180.85 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 393.19 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 259.90 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 219.67 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 412.66 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 304.80 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 150.32 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 213.18 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 255.96 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 (42.73) 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 (20.00) 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 380.78 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 283.59 227800 - GOLF MILL FORD 06/28/2022 06/28/2022 (20.00) 102281 - HAVEY COMMUNICATIONS INC.06/28/2022 06/28/2022 79.00 101556 - HEART CERTIFIED AUTO CARE 06/28/2022 06/28/2022 89.00 16406 - IMPERIAL SUPPLIES, LLC 06/28/2022 06/28/2022 307.39 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/28/2022 06/28/2022 118.53 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/28/2022 06/28/2022 355.59 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/28/2022 06/28/2022 162.40 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/28/2022 06/28/2022 89.63 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 06/28/2022 06/28/2022 1,105.26 120232 - INTERSTATE POWER SYSTEMS, INC.06/28/2022 06/28/2022 47.42 120232 - INTERSTATE POWER SYSTEMS, INC.06/28/2022 06/28/2022 153.05 120232 - INTERSTATE POWER SYSTEMS, INC.06/28/2022 06/28/2022 162.76 120232 - INTERSTATE POWER SYSTEMS, INC.06/28/2022 06/28/2022 218.89 120232 - INTERSTATE POWER SYSTEMS, INC.06/28/2022 06/28/2022 622.21 120232 - INTERSTATE POWER SYSTEMS, INC.06/28/2022 06/28/2022 175.74 14988 - JX PETERBILT / JX ENTERPRISES, INC.06/28/2022 06/28/2022 212.99 14988 - JX PETERBILT / JX ENTERPRISES, INC.06/28/2022 06/28/2022 (102.47) 14988 - JX PETERBILT / JX ENTERPRISES, INC.06/28/2022 06/28/2022 (204.93) 14988 - JX PETERBILT / JX ENTERPRISES, INC.06/28/2022 06/28/2022 519.05 15512 - LAKESIDE INTERNATIONAL, LLC 06/28/2022 06/28/2022 658.60 102994 - LEACH ENTERPRISES, INC.06/28/2022 06/28/2022 180.90 102994 - LEACH ENTERPRISES, INC.06/28/2022 06/28/2022 22.00 102994 - LEACH ENTERPRISES, INC.06/28/2022 06/28/2022 348.12 102994 - LEACH ENTERPRISES, INC.06/28/2022 06/28/2022 146.07 102994 - LEACH ENTERPRISES, INC.06/28/2022 06/28/2022 13.61 102994 - LEACH ENTERPRISES, INC.06/28/2022 06/28/2022 8.00 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 06/28/2022 06/28/2022 1,720.90 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 06/28/2022 06/28/2022 172.24 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 06/28/2022 06/28/2022 753.64 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 06/28/2022 06/28/2022 2,145.65 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:06/28/2022 06/28/2022 704.25 Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 SHOP SUPPLIES STOCK FOR FLEET BRAKE SYSTEM FOR EFD #T-23 STOCK FOR FLEET SEAT BELT REPAIRS FOR EFD #T-22 REAPAIRS TO EFD T-22 STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET REPAIRS TO RECYCLING #725 DEF REPAIR FOR STREETS #622 CORE RETURN CREDIT FOR REM #736 AC/HEAT REPAIR FOR RECYCLING #717 FUEL INJECTOR REPAIR FOR STREETS #636 SPEED SENSOR FOR EFD #E-25 EMISSION SYSTEM FOR FIRE E-22 EXHAUST FOR EFD #T-22 SHIFT SELECTOR FOR RECYCLING #717 STOCK FOR FLEET STOCK FOR FLEET BATTERY FOR PD #43 BATTERY FOR PRCS #436 STOCK FOR FLEET COOLING REPAIR FOR EFD #E-23 CORE CREDIT FOR #544 LIGHT MODULE FOR PD #45 STEERING ALIGNMENT FOR PD #24 STOCK FOR FLEET STOCK FOR FLEET WHEELCOVER FOR PD #39 RETURN FOR WRONG PART CORE RETURN AC COMPRESSOR FOR PD #63 REPAIRS TO MOTOR POOL #773 SUSPENSION FOR PD #24 STARTER FOR FIRE A-21 STOCK FOR FLEET COIL FOR MOTOTPOOL #773 STARTER FOR FFM #254 STOCK FOR FLEET STOCK FOR FLEET SUSPENSION FOR PD #24 FUEL SYSTEM FOR PEO #115 COMPUTER FOR PD #31 EXHAUST FOR REM #703 AC REPAIR GREEBNWAYS #544 SUSPENSION FOR GREENWAYS #544 GASKET REPAIR GREENWAYS #544 GASKET REPAIR WATER #916 STOCK FOR FLEET SHOP TOOLS STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET TAIL LAMP FOR MOTOR POOL #775 STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STEERING REPAIR FOR GREENWAYS #508 STEERING FOR GREENWAYS #508 STEERING REPAIR FOR GREENWAYS #508 MIRROR COVER FOR HHS #444 BRAKES FOR PD #64 LUGNUTS-MULTIPLE VEHICLES LIGHTS FOR PD #27 CORE RETURN MIRROR FOR PARKING #133 STOCK FOR FLEET SUSPENSION FOR PD #24 STOCK FOR FLEET FUEL SYSTEM FOR PD #916 AC/HEAT FOR PD #27 STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET FLEET CORE CREDIT STOCK FOR FLEET STOCK FOR FLEET RETURN OF MANUAL PARTS AND LABOR STREETS #608 HYDRAULIC SYSTEM FOR STREETS #608 STOCK FOR FLEET BATTERY FOR PRCS #433 Account 65040 - JANITORIAL SUPPLIES Totals Account 65060 - MATER. TO MAINT. AUTOS RADIATOR CAP FOR FORESTRY #829 REPAIR MANUAL FLEET AVL SERVICES Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 62375 - RENTALS RENTAL TANKS Account 62375 - RENTALS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Business Unit 7710 - FLEET MAINTENANCE Account 62245 - OTHER EQMT MAINTENANCE POWER WASHES FOR MULTIPLE VEHICLES TOW FOR PD #31 Account 62245 - OTHER EQMT MAINTENANCE Totals Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 06/22/2022 10:12:21 AM Page 18 of 22 A1.Page 41 of 381 600 FLEET SERVICES FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Invoice Description 103490 - MONROE TRUCK EQUIPMENT 06/28/2022 06/28/2022 10,557.63 252920 - ORLANDO AUTO TOP 06/28/2022 06/28/2022 713.00 243021 - R.N.O.W., INC.06/28/2022 06/28/2022 2,105.72 11319 - RAYES BOILER & WELDING, LTD 06/28/2022 06/28/2022 2,269.00 158330 - RVM ENTERPRISES 06/28/2022 06/28/2022 297.01 104918 - STANDARD EQUIPMENT COMPANY 06/28/2022 06/28/2022 1,284.75 104918 - STANDARD EQUIPMENT COMPANY 06/28/2022 06/28/2022 1,289.80 104918 - STANDARD EQUIPMENT COMPANY 06/28/2022 06/28/2022 1,280.55 104918 - STANDARD EQUIPMENT COMPANY 06/28/2022 06/28/2022 772.28 104918 - STANDARD EQUIPMENT COMPANY 06/28/2022 06/28/2022 791.54 104918 - STANDARD EQUIPMENT COMPANY 06/28/2022 06/28/2022 494.96 104918 - STANDARD EQUIPMENT COMPANY 06/28/2022 06/28/2022 427.88 324441 - THE CHEVROLET EXCHANGE 06/28/2022 06/28/2022 336.06 105395 - VERMEER MIDWEST 06/28/2022 06/28/2022 1,119.97 105395 - VERMEER MIDWEST 06/28/2022 06/28/2022 174.95 105553 - WHOLESALE DIRECT INC 06/28/2022 06/28/2022 118.47 108472 - WILMETTE TRUCK & BUS SALES & SERVICE 06/28/2022 06/28/2022 568.00 Invoice Transactions 110 $78,148.44 245860 - WENTWORTH TIRE SERVICE 06/28/2022 06/28/2022 446.56 245860 - WENTWORTH TIRE SERVICE 06/28/2022 06/28/2022 181.50 245860 - WENTWORTH TIRE SERVICE 06/28/2022 06/28/2022 1,297.00 245860 - WENTWORTH TIRE SERVICE 06/28/2022 06/28/2022 814.60 245860 - WENTWORTH TIRE SERVICE 06/28/2022 06/28/2022 147.88 245860 - WENTWORTH TIRE SERVICE 06/28/2022 06/28/2022 396.50 245860 - WENTWORTH TIRE SERVICE 06/28/2022 06/28/2022 1,915.20 106333 - WEST SIDE TRACTOR SALES 06/28/2022 06/28/2022 1,042.36 Invoice Transactions 8 $6,241.60 Invoice Transactions 123 $87,146.17 Invoice Transactions 123 $87,146.17 Invoice Transactions 123 $87,146.17Fund 600 - FLEET SERVICES FUND Totals Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals MOUNT/DISMOUNT TIRES TIRES FOR RECYCLE #705/725 TIRES FOR MULTIPLE VEHICLES PMA FOR STREETS #685 Account 65065 - TIRES & TUBES Totals Account 65065 - TIRES & TUBES TIRES FOR HHS #444 MOUNT TIRES FOR WATER #923 STOCK FOR FLEET STOCK FOR FLEET OIL SELAS AND CAPS STOCK FOR FLEET SAFETY LANE INSPECTIONS MULTIPLE VEHICLES Account 65060 - MATER. TO MAINT. AUTOS Totals MAIN BROOM REPAIR #741 MAIN BROOM REPAIR FOR #741 MAIN BROOM REPAIR TO STREETS #741 STARTER FOR PD #4 TANK REPAIR FOR FORESTRY #825 AC FOR EFD #T-23 WATER WASHDOWN GUN FOR WATER #954/956 BROOMS FOR FOR REM AND STOCK MAIN BROOM FOR #741 MAIN BROOM FOR #741 REPAIRS TO STREETS #612 SEAT REPAIRS TO PD #46 HYD. SYSTEM FOR REM #704 WELDING FOR REM #704 Run by Tera Davis on 06/22/2022 10:12:21 AM Page 19 of 22 A1.Page 42 of 381 605 INSURANCE FUND Vendor G/L Date Payment Date Invoice Amount 17424 - ROCK FUSCO & CONNELLY, LLC 06/28/2022 06/28/2022 78,017.30 Invoice Transactions 1 $78,017.30 19016 - & RONALD E. LOUDEN ACTION INJURY LAW GROUP, LLC 06/28/2022 06/28/2022 150,000.00 Invoice Transactions 1 $150,000.00 Invoice Transactions 2 $228,017.30 Invoice Transactions 2 $228,017.30 Invoice Transactions 2 $228,017.30 * = Prior Fiscal Year Activity Invoice Transactions 541 $5,008,212.51 Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals Account 62260 - SETTLEMENT COSTS - LIABILITY SETTELMENT RELEASE - LOUDEN Account 62260 - SETTLEMENT COSTS - LIABILITY Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL SANCHEZ V. THE VILLAGE OF WHEELING Account 62130 - LEGAL SERVICES-GENERAL Totals Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 06/28/22 - 06/28/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Run by Tera Davis on 06/22/2022 10:12:21 AM Page 20 of 22 A1.Page 43 of 381 Vendor G/L Date Payment Date Invoice Amount 14025 - VIET NOM NOM, LLC 06/10/2022 06/10/2022 3,500.00 19014 - WEALTH I AM LLC 06/16/2022 06/16/2022 1,000.00 Invoice Transactions 1 $4,500.00 15387 - BLACK BUSINESS CONSORTIUM EVANSTON NORTHSHORE 06/10/2022 06/10/2022 2,500.00 Invoice Transactions 1 $2,500.00 Invoice Transactions 2 $7,000.00 Invoice Transactions 2 $7,000.00 18959 - MERRILL RILEY 06/09/2022 06/09/2022 6,076.00 18959 - MERRILL RILEY 06/09/2022 06/09/2022 6,689.00 Invoice Transactions 2 $12,765.00 Invoice Transactions 2 $12,765.00 Invoice Transactions 2 $12,765.00 18056 - MEGAN BESS 06/16/2022 06/16/2022 140.00 Invoice Transactions 1 $140.00 Invoice Transactions 1 $140.00 Invoice Transactions 1 $140.00 Invoice Transactions 5 $19,905.00 308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 06/10/2022 06/10/2022 6,000.00 Invoice Transactions 1 $6,000.00 Invoice Transactions 1 $6,000.00 Invoice Transactions 1 $6,000.00 Invoice Transactions 1 $6,000.00 131486 - CAGAN MANAGEMENT GROUP 06/06/2022 06/06/2022 2,920.00 Invoice Transactions 1 $2,920.00 Invoice Transactions 1 $2,920.00 Invoice Transactions 1 $2,920.00 Invoice Transactions 1 $2,920.00 * = Prior Fiscal Year Activity Invoice Transactions 7 $28,825.00 Department 15 - CITY MANAGER'S OFFICE Invoice Description Fund 100 - GENERAL FUND Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 06.28.2022CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 Business Unit 5300 - ECON. DEVELOPMENT Account 62664 - ENTREPRENEURSHIP SUPPORT *ENTREPRENEURSHIP SUPPORT PROGRAM GRANT Account 62664 - ENTREPRENEURSHIP SUPPORT Totals *ENTREPRENEURSHIP SUPPORT PROGRAM GRANT Business Unit 3080 - BEACHES Department 15 - CITY MANAGER'S OFFICE Totals Department 30 - PARKS AND RECREATION Account 65522 - BUSINESS DISTRICT IMPROVEMENTS *GREAT MERCHANTS GRANT Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Business Unit 3080 - BEACHES Totals Account 62505 - INSTRUCTOR SERVICES *LIFE GUARD TRAINING ACADEMIES *LIFE GUARD TRAINING ACADEMIES Account 62505 - INSTRUCTOR SERVICES Totals Department 30 - PARKS AND RECREATION Totals Fund 100 - GENERAL FUND Totals Fund 170 - AMERICAN RESCUE PLAN Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 56134 - PRIVATE ELM TREE INSURANCE MONEY *REFUND: DUTCH ELM INSURANCE Account 56134 - PRIVATE ELM TREE INSURANCE MONEY Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Department 40 - PUBLIC WORKS AGENCY Totals Department 99 - NON-DEPARTMENTAL Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION Account 63166 - PUBLIC SERVICE - Curt's Cafe *FOOD SERVICES: COMMUNITY VIOLENCE INTERVENTION Account 63166 - PUBLIC SERVICE - Curt's Cafe Totals Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION Totals Department 99 - NON-DEPARTMENTAL Totals Fund 170 - AMERICAN RESCUE PLAN Totals Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS *VIOLENCE INTERRUPTION Fund 176 - HUMAN SERVICES FUND Totals Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Department 24 - HEALTH Totals Run by Tera Davis on 06/22/2022 04:11:57 PM Page 21 of 22 A1.Page 44 of 381 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS VARIOUS WORKERS COMP 7,686.11 VARIOUS VARIOUS WORKERS COMP 11,521.31 19,207.42 SEWER 7481.68305 IEPA LOAN DISBURSEMENT SEWER FUND 10,789.93 10,789.93 WATER 7137.68305 IEPA LOAN DISBURSEMENT WATER FUND 619,893.35 619,893.35 649,890.70 Grand Total 5,686,928.21 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 06.28.2022 FY22 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 22 of 22 A1.Page 45 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Audrey Thompson, Parks & Recreation Director CC: Special Events Committee Subject: Approval of Special Event: WGN News Block Party in Downtown Evanston Date: June 27, 2022 Recommended Action: Staff recommends approval of the WGN News Block Party event, proposed by Downtown Evanston Executive Director Annie Coakley, to take place downtown Evanston on Friday, August 12, from 6:00am to 10:00am. Funding Source: Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events such as this event. Downtown Evanston has committed to cover extra costs incurred by additional police officers or police overtime wages not to exceed $2,000. Downtown Evanston will also cover the costs associated with the necessary barricades. WGN News will cover the expenses they incur as part of their operations. The City will be responsible if additional staffing is needed or if non-Police staff such as Public Works or Parking staff will incur overtime of officers. Council Action: For Action Summary: Chicago’s Very Own WGN Morning News would like to bring their annual Block Party event to the streets of Downtown Evanston on Friday, August 12. Evanston was chosen over Oak Park as the venue for this year’s event, partially because of our wonderful lakefr ont. The event will be a live four-hour broadcast of all things Evanston. The fun includes activities for kids, bounce houses, dunk tanks, live music, and a parade in which several local groups will participate. Event set up will require downtown street closures from 4:00am on Wednesday, August 10 to 2:00pm on Friday, August 12. The actual Block Party event will be 6:00am to 10:00am on A2.Page 46 of 381 Friday, August 12. Annie Coakley will work with downtown condo boards and businesses to ensure they are fully informed. Below is the proposed timeline and street closures: Wednesday, August 10 - The first day for WGN set up Starting at 4:00am – No parking on the WGN Block Party footprint. Davis Street from Chicago Avenue to Benson Avenue; Sherman Ave from Grove Street to Church Street; Orrington Avenue from Grove Street to Church Street. This is the day WGN will start the initial setup for the event. (Running cables for broadcast and WiFi needs, staging in plaza and tent arrivals) Thursday, August 11 at 5:00am to Friday, August 12 at 2:00pm Street will be closed This is WGN’s most important day in terms of setting up equipment for the morning’s broadcast, including production trucks being placed, tents being filled with gear, etc. Part of the layout includes an area for local businesses to be highlighted. WGN will have overnight security but is requesting access to Evanston Police Department in case there is an issue that their security can’t handle. Friday, August 12, 6:00am to 2:00pm - Block Party Day Agenda • 5:00am - Evanston Vendors asked to arrive for setup • 6:00am - Broadcast goes live with an intro to Evanston and interviews (also will be near the lake for water activities) • 6:50am - Musical Act 1 • 6:00am-9:00am - Business highlights and guest interviews • 7:50am - Musical Act 2 • 8:50am - Musical Act 3 • 9:15am - Evanston parade begins • 9:50am - Musical Act 4 • 10:00am – Event ends, and tear-down begins • 2:00pm or sooner – Street should be open to traffic People travel far and wide to attend this popular event each year. Last year’s event was held in Naperville and drew approximately 10,000 people. This event would be an exciting day for Evanston and great promotion for the entire City. Attachments: Special Event Permit Application Page 2 of 8 A2.Page 47 of 381 Event Information Name of Event Estimated number of participants Event Location(s) Estimated Attendance Type of Event Description of Event Date Requested Event Start Time Event End Time Set Up Start Time Take Down Finish Time Is the Event a Fundraiser? Is there a Registration/Entrance Fee? Organization Information Is this organization registered with the State of Illinois as a non-profit organization? Yes Organization Name Downtown Evanston - Evanston, IL Address 909 Davis Street 500 Evanston, IL 60201 Business Phone Number (773) 519-0966 Email acoakley@downtownevanston.org Contact Person Name Anne Coakley Are you 18 yrs or older?Yes WGN Block Party 10,000 throughout the day Downtown Evanston 10,000 Festival/Fair WGN Morning News Block Party event August 12, 2022 06:00 AM 10:00 PM 04:00 AM Weds, Aug 10 2:00 PM Fri, Aug 12 No No Page 3 of 8 A2.Page 48 of 381 Address 909 Davis Street 500 Evanston, IL 60201 Phone Number (773) 519-0966 Email acoakley@downtownevanston.org Relation to Organization Downtown Evanston - Evanston, IL Page 4 of 8 A2.Page 49 of 381 General Service Questions Description Area Section A: Public Works Department: Traffic / Parking / Waste Management Are street closures requested?Yes What streets?Davis, Sherman, Orrington Justification for street closure event - parade Are covering parking meters requested?No Does your event require any other parking related requests or considerations? No What is your plan for cleaning, recycling and disposing of all refuse from this event? City Cans, but our organization will empty them Will you need trash and recycling services through the City? Yes How many trash and recycling carts will you need? 15 Description Area Event organizers can receive trash and recycling services through the City, which will require a fee.  A minimum charge of $100 includes 5 trash and 5 recycling cart; and $50 for each additional 5 trash and 5 recycling carts.  Please refrain from using the public trash/recycling containers for your event. Community Development Department: Tent / Electrical Will tents larger than 10 x10 be used for your event? Yes Will a stage be used for your event?Yes Will you be using electrical equipment? (Permit not required for small portable generators) Yes Description Area All applicants should provide their own source of power for their specific needs; the City generally will not provide electrical services of any sort. Permit is required for installation of temporary electric service or larger portable power generator (20kw or larger) intended to provide power for multiple vendors, stages, etc.   Page 5 of 8 A2.Page 50 of 381 Fire Department Will the Fire Department have access to all sites in the event of an emergency? Yes Will any fire hydrants be obstructed?No Will you be supplying your own First-Aid station? No Police Department Is traffic control or crowd control necessary for your event? No Description Area Depending on attendance, the City may require Police and/or Fire personnel and equipment at the function. The City shall determine the number of personnel necessary to ensure the safety of participants, minimize the inconvenience to residents, and reduce the public liability exposure to the sponsoring agency as well as the City. City personnel involved in advance of, during and after, the day(s) of the event may be charged back to the sponsoring agency. Minimum $40 per hour. Health Department: Temporary Food Permit Description Area No food or beverage shall be sold or given away at events open to the public, unless authorized by the City.   Is food or drink being served at this event? Yes Description Area If yes, you will need to complete a separate temporary food event permit application. The Temporary food event permit fee is $111. Legal/Liquor Department: Liquor License Will alcoholic beverages be served or sold? No Parks and Recreation Department: Park Permit Will this event be held in a City Park?Yes If so, which Park (s) (be specific): Fountain Square Description Area The Special Event Park Permit can be located and filled out online here. Page 6 of 8 A2.Page 51 of 381 Description Area You will need to complete a separate park permit application. Park permit fee is $125 and $250 for lakefront parks Parks and Recreation Department: Loudspeaker Permit Will a PA system or loudspeaker be used? Yes Description Area If yes, you will need to complete a separate loudspeaker permit application and answer the following questions: Date of Operation Aug 12, 2022 Start Time 08:00 AM Finish Time 10:00 AM Please check the type of sound to be emitted: Speech Live Music Publicity Description Area The City of Evanston lists most major special events that are open to the public on its Web site calendar because neighborhoods and business districts may be affected by traffic, noise, etc. The calendar listing also provides additional promotion of your event to residents and visitors. However, some events are not open to the public and should not be listed.  Should your event be included on the City of Evanston’s calendar of events? Yes Description Area If yes, at least one month before the event, please email text that you would like us to list to communications@cityofevanston.org  or use the space below on this page. Be sure to include the event title, description, day, date, time, location, and admission fee, if any.  Page 7 of 8 A2.Page 52 of 381 Page 8 of 8A2.Page 53 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Audrey Thompson, Parks & Recreation Director Subject: Approval of Vending Machine Services Contract Renewal RFP 18-12 Date: June 27, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to execute a professional services contract renewal with Mark Vend Company (3000 MacArthur Boulevard, Northbrook, IL 60062) for the City’s vending machine services. The contract is for three (3) years with a mutual option to renew for three (3) additional one (1) year terms. This is contract renewal 2 of 3 and will run from July 1, 2022, through June 30, 2023. Funding Source: There is no cost associated with this contract. Mark Vend will share profits from the vending machines per the schedule in Attachment 1. Their proposal also includes $5,000 worth of in - kind donations annually “to be used for events or other activities at the discretion of the Ci ty and the Parks, Recreation and Community Services Director.” Council Action: For Action Summary: On May 29, 2018, City Council approved a contract with Mark Vend Company for the City’s vending machine services. The services were bid through an open competitive process as RFP 18-12. The contract term was for a period of three (3) years, with a mutual option to renew for three (3) additional one (1) year terms. Staff is recommending that the City enter into a one (1) year contract renewal from July 1, 2022, through June 30, 2023, leaving one (1) additional one (1) year option to renew. As with all City contracts, this contract will have a termination clause that allows the City to terminate the agreement upon seven days written notice to the vendor. Attachments: Vending Services Contract 2022-2023 A3.Page 54 of 381 Fee Schedule 2022-2023 Profit Schedule 2021-2022 Page 2 of 18 A3.Page 55 of 381 1 RFP 18-12 Vending Machine Services Exhibit K CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Vending Machine Services RFP Number: 18-12 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 30th day of June 2022, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Mark Vend Company with offices located at 3000 MacArthur Boulevard, Northbrook, IL 60062. (hereinafter referred to as the “Consultant”). I. COMMENCEMENT DATE Consultant shall commence the Services on July 1, 2022 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by June 30, 2023. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS Consultant shall pay the City fees as provided for in Exhibit A, Schedule of Products and Fees. Payment shall be made to the City within thirty (30) days of the end of the quarter, the first payment due by October 30, 2022. Any expenses in addition to those set forth here must be specifically approved by Page 3 of 18 A3.Page 56 of 381 2 RFP 18-12 Vending Machine Services the city in writing in advance. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit B Consultant’s Response to the Proposal. V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting Page 4 of 18 A3.Page 57 of 381 3 RFP 18-12 Vending Machine Services with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. Page 5 of 18 A3.Page 58 of 381 4 RFP 18-12 Vending Machine Services D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Page 6 of 18 A3.Page 59 of 381 5 RFP 18-12 Vending Machine Services Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. Page 7 of 18 A3.Page 60 of 381 6 RFP 18-12 Vending Machine Services J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a Page 8 of 18 A3.Page 61 of 381 7 RFP 18-12 Vending Machine Services confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed Page 9 of 18 A3.Page 62 of 381 8 RFP 18-12 Vending Machine Services under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. Page 10 of 18 A3.Page 63 of 381 9 RFP 18-12 Vending Machine Services V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS Page 11 of 18 A3.Page 64 of 381 10 RFP 18-12 Vending Machine Services A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Page 12 of 18 A3.Page 65 of 381 11 RFP 18-12 Vending Machine Services Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By By: Its: Its: City Manager FEIN Number: Date: Date: Page 13 of 18 A3.Page 66 of 381 Vending Pricing Group Product 2022-2023 Vend Price 2022-2023 Price (Pre Tax) COE 12oz Can Soda 12oz Can Soda $1.35 $1.22 COE 12oz Sparkling Water 12oz Sparkling Water $1.35 $1.32 COE 16oz Energy Drinks 16oz Energy Drinks $3.00 $2.72 COE 20oz Bottle Soda 20oz Bottle Soda $2.25 $2.04 COE 20oz Sports Drinks 20oz Sports Drinks $2.50 $2.27 COE 20oz Vitamin Water 20oz Vitamin Water $2.50 $2.27 COE 6 Stick Gum & Mint 6 Stick Gum & Mint $1.15 $1.04 COE Bag Cookies & Snacks Bag Cookies & Snacks $1.50 $1.36 COE Candy Candy $1.50 $1.36 COE Chips Large Chips Large $1.35 $1.22 COE Chips Small Chips Small $1.15 $1.04 COE General Merchandise Laundry Ares Fabric Soft Liq Vnd $1.50 $1.36 COE General Merchandise Laundry Gain w/Bleach Vend $1.50 $1.36 COE General Merchandise Laundry Tide Vend $1.50 $1.36 COE General Merchandise Laundry Wisk Vend $1.50 $1.36 COE Nutrition Bars Kind Bar Drk Choc Nut & Sea 1.4 $2.25 $2.04 COE Nutrition Bars Kind Bar Fruit Nut Delight 1.4oz $2.25 $2.04 COE Nutrition Bars ClifBar Chocolate Chip 2.4oz $2.25 $2.04 COE Nutrition Bars ClifBar White Choco Maca 2.4oz $2.25 $2.04 COE Pastry Pastry $1.65 $1.50 COE Pop Tarts Pop Tarts $1.65 $1.50 COE Rice Krispies Rice Krispies $1.65 $1.50 COE Specialty Drinks FlorNat Orange Juice Can 11.5 oz $2.00 $1.96 COE Specialty Drinks Gold Peak Tea Raspberry 18.5 $2.50 $2.27 COE Specialty Drinks Gold Peak Tea Sweet Lemon 18.5 $2.50 $2.27 COE Specialty Drinks Gold Peak Tea Unsweet 18.5 oz. $2.50 $2.44 COE Specialty Drinks MM Cran Apple Rasp 12oz $2.25 $2.20 COE Specialty Drinks MM Orange Juice 12oz $2.25 $2.20 COE Specialty Drinks Open Water Still Alum Btl 16oz $2.25 $2.04 COE Specialty Snacks Freshleys Buddy Bars $1.65 $1.50 COE Specialty Snacks OVH Cranberry Almd Casu 1.85oz $2.75 $2.49 COE Specialty Snacks OVH Dark Choco Almonds 2oz $2.75 $2.49 COE Specialty Snacks Pop Tarts Strwbry WG FP 1.76oz $1.15 $1.04 COE Specialty Snacks Rice Krispies Treat ChocChp WG 1 $1.15 $1.04 COE Specialty Snacks Rice Krispies Treat WG 1.41 FP $1.15 $1.04 COE Specialty Snacks Snyders Natural Veggie 1.25oz FP $1.65 $1.50 P&R 12oz Can Soda 12oz Can Soda $1.75 $1.59 P&R 12oz Sparkling Water 12oz Sparkling Water $1.75 $1.71 P&R 20oz Bottle Soda 20oz Bottle Soda $2.65 $2.40 P&R 20oz Sports Drinks 20oz Sports Drinks $2.75 $2.49 P&R 20oz Vitamin Water 20oz Vitamin Water $2.75 $2.49 P&R 6 Stick Gum & Mint 6 Stick Gum & Mint $1.25 $1.13 P&R Bag Candy Bag Candy $3.25 $2.95 P&R Bag Cookies & Snacks Bag Cookies & Snacks $2.00 $1.81 P&R Candy Candy $2.00 $1.81 Page 14 of 18 A3.Page 67 of 381 P&R Chips Large Chips Large $1.85 $1.68 P&R Chips Small Chips Small $1.50 $1.36 P&R General Merchandise 30 Inch Tape Elite Black Vend $4.85 $4.40 P&R General Merchandise 30 Inch Tape Elite Vend White $4.85 $4.40 P&R General Merchandise Classic Hockey108 Inch Lac $4.00 $3.63 P&R General Merchandise Mouthguard Proguard Vend $4.75 $4.31 P&R Nutrition Bars Gluten Free Bar Cranberry Almond $3.00 $2.72 P&R Nutrition Bars Kind Bar Drk Choc Cher Cash 1.4 $2.50 $2.27 P&R Nutrition Bars Kind Bar Drk Choc Nut & Sea 1.4 $2.50 $2.27 P&R Nutrition Bars Kind Bar Fruit Nut Delight 1.4oz $2.50 $2.27 P&R Nutrition Bars Kind Bar PB Drk Choc Prot 1.4oz $2.50 $2.27 P&R Nutrition Bars RX Protn Bar Choc Sea Salt 1.83 $3.65 $3.31 P&R Nutrition Bars ClifBar Chocolate Chip 2.4oz $2.50 $2.27 P&R Pop Tarts Pop Tarts $2.00 $1.81 P&R Rice Krispies Rice Krispies $2.00 $1.81 P&R Specialty Drinks CorePower Protein Choco 14oz $5.00 $4.89 P&R Specialty Drinks CorePower Protein Staw/Ba 14oz $5.00 $4.89 P&R Specialty Drinks Hint Water Strawberry Kiwi 16 oz $2.25 $2.04 P&R Specialty Drinks Izze Blackberry Can 8.4oz $2.00 $1.96 P&R Specialty Drinks Izze Clementine Can 8.4oz $2.00 $1.96 P&R Specialty Drinks MM Apple Juice 12oz $2.50 $2.44 P&R Specialty Drinks MM Orange Juice 12oz $2.50 $2.44 P&R Specialty Drinks Open Water Still Alum Btl 16oz $2.50 $2.27 P&R Specialty Drinks San Pelleg Blood Orange Can 12oz $2.25 $2.04 P&R Specialty Drinks San Pellegrino 16.9oz Plastic $2.25 $2.20 P&R Specialty Drinks Sparkling Ice Lemon Lime 17.5 $2.00 $1.96 P&R Specialty Snacks Freshleys Buddy Bars $2.00 $1.81 P&R Specialty Snacks Fruit for Though Apple .7oz $2.00 $1.81 P&R Specialty Snacks Kar Mix All Energy 2oz FP $2.00 $1.81 P&R Specialty Snacks Kar Mix Nut N Yogurt 2oz FP $2.00 $1.81 P&R Specialty Snacks OVH Choco Rais NutTrailMix2oz $3.25 $2.95 P&R Specialty Snacks OVH Cranberry Almd Casu 1.85oz $3.25 $2.95 P&R Specialty Snacks OVH Dark Choco Almonds 2oz $3.25 $2.95 P&R Specialty Snacks Skinny Pop 100 Cal Bag .65oz FP $2.00 $1.81 P&R Specialty Snacks Skinny Popcorn White Chdr .65 oz $2.00 $1.81 P&R Vended Coffee Vended Coffee SB 12oz Cup $2.25 $2.04 P&R Vended Coffee Vended Coffee SB 16oz Cup $2.75 $2.49 P&R Fleet 12oz Can Soda 12oz Can Soda $1.25 $1.13 P&R Fleet 12oz Sparkling Water 12oz Sparkling Water $1.25 $1.22 P&R Fleet 20oz Sports Drinks 20oz Sports Drinks $2.00 $1.81 P&R Fleet 20oz Vitamin Water 20oz Vitamin Water $2.00 $1.81 P&R Fleet 6 Stick Gum & Mint 6 Stick Gum & Mint $1.00 $0.91 P&R Fleet Bag Cookies & Snacks Bag Cookies & Snacks $1.35 $1.22 P&R Fleet Candy Candy $1.25 $1.13 P&R Fleet Chips Large Chips Large $1.25 $1.13 P&R Fleet Nutrition Bars Gluten Free Bar Oatmeal Raisin $2.75 $2.49 P&R Fleet Nutrition Bars RX Protn Bar Choc Sea Salt 1.83 $3.00 $2.72 Page 15 of 18 A3.Page 68 of 381 P&R Fleet Nutrition Bars ClifBar Chocolate Chip 2.4oz $2.25 $2.04 P&R Fleet Pop Tarts Pop Tarts $1.50 $1.36 P&R Fleet Rice Krispies Rice Krispies $1.50 $1.36 P&R Fleet Specialty Drinks Open Water Still Alum Btl 16oz $1.75 $1.59 P&R Fleet Specialty Drinks Sparkling Ice Lemon Lime 17.5 $1.85 $1.81 P&R Fleet Specialty Drinks Sparkling Ice Lemonade 17.5 $1.85 $1.81 P&R Fleet Specialty Drinks Sparkling Ice Orange Mango 17.5 $1.85 $1.81 P&R Fleet Specialty Snacks Freshleys Buddy Bars $1.50 $1.36 P&R Fleet Specialty Snacks OVH Cranberry Almd Casu 1.85oz $2.65 $2.40 P&R Fleet Specialty Snacks OVH Dark Choco Almonds 2oz $2.65 $2.40 P&R Fleet Specialty Snacks OVH Whole Almonds Raw 1.4oz $2.65 $2.40 P&R Fleet Specialty Snacks Skinny Popcorn White Chdr .65 oz $1.25 $1.13 Page 16 of 18 A3.Page 69 of 381 The City of Evanston Type Date Num Memo Credit Check 01/15/2020 115089 Commissions 12/01/19 to 12/31/19 1,026.36 Check 01/15/2020 115117 Commissions 12/01/19 to 12/31/19 226.56 Check 02/13/2020 115475 Commission 01/01/2020 to 01/31/2020 718.80 Check 02/13/2020 115503 Commission 01/01/2020 to 01/31/2020 287.94 Check 03/15/2020 115794 Commission 02/01/20 to 02/29/20 1,386.31 Check 04/15/2020 116131 Commission 3/1/20 to 03/31/20 717.07 Check 04/15/2020 116160 Commission 3/1/20 to 03/31/20 202.81 Check 05/15/2020 116306 Commission 04/01/20 to 04/30/20 171.91 Check 05/15/2020 116324 Commission 04/01/20 to 04/30/20 91.34 Check 06/15/2020 116478 Commission 05/01/20 to 05/31/20 46.55 Check 07/15/2020 116637 Commission 06/01/20 to 06/30/20 18.98 Check 07/15/2020 116656 Commission 06/01/20 to 06/30/20 105.95 Check 08/15/2020 116843 Commission 07/01/20 to 07/31/20 778.51 Check 08/15/2020 116863 Commission 07/01/20 to 07/31/20 139.47 Check 09/15/2020 117069 Commission 08/01/20 to 08/31/20 128.11 Check 10/15/2020 117259 Commission 9/1/20 to 9/30/20 118.18 Check 11/15/2020 117432 Commission 10/01/20 to 10/31/20 134.62 Check 12/15/2020 117586 Commission 11/01/20 to 11/30/20 115.85 Check 12/15/2020 117604 Commission 11/01/20 to 11/30/20 123.87 6,539.19 Check 03/15/2021 118200 Commission 02/01/21 to 02/28/21 103.80 Check 04/15/2021 118354 Commission 03/01/21 to 03/21/21 834.28 Check 04/15/2021 118377 Commission 03/01/21 to 03/31/21 168.54 Check 05/15/2021 118586 Commission 04/01/21 to 04/30/21 706.76 Check 05/15/2021 118608 Commission 04/01/21 to 04/30/21 132.00 Check 06/15/2021 118773 Commission 05/01/21 to 05/31/21 99.54 Check 06/15/2021 118774 Commission 05/01/21 to 05/31/21 756.40 Check 07/15/2021 118988 Commission 06/01/21 to 06/30/21 918.25 Check 07/15/2021 118989 Commission 06/01/21 to 06/30/21 172.93 Check 09/15/2021 119501 Commission 08/01/21 to 08/31/21 136.32 Check 09/15/2021 119502 Commission 08/01/21 to 08/31/21 1,086.66 Check 10/15/2021 119755 Commission 09/01/21 to 09/30/21 142.07 Check 10/15/2021 119756 Commission 09/01/21 to 09/30/21 1,099.00 Check 11/15/2021 120056 Commission 10/01/21 to 10/31/21 1,186.27 Check 11/15/2021 120080 Commission 10/01/21 to 10/31/21 185.77 Check 12/15/2021 120281 Commission 11/01/21 to 11/30/21 1,382.26 Check 12/15/2021 120302 Commission 11/01/21 to 11/30/21 162.45 9,273.30 Page 17 of 18 A3.Page 70 of 381 Fleetwood-Jourdain Community Center Type Date Num Memo Credit Check 04/15/2020 116135 Commission 3/1/20 to 03/31/20 103.19 Check 05/15/2020 116308 Commission 04/01/20 to 04/30/20 52.43 Check 08/15/2020 116845 Commission 07/01/20 to 07/31/20 64.02 Check 09/15/2020 117050 Commission 08/01/20 to 08/31/20 123.96 Check 10/15/2020 117241 Commission 9/1/20 to 9/30/20 135.75 Check 11/15/2020 117415 Commission 10/01/20 to 10/31/20 174.40 Check 01/15/2021 117798 Commission 12/01/20 to 12/31/20 85.02 Check 02/15/2021 117987 Commission 01/01/21 to 01/31/21 106.75 Check 03/15/2021 118173 Commission 02/01/21 to 02/28/21 132.51 Check 04/15/2021 118357 Commission 03/01/21 to 03/21/21 124.71 Check 05/15/2021 118589 Commission 04/01/21 to 04/30/21 155.98 Check 06/15/2021 118805 Commission 05/01/21 to 05/31/21 136.99 Check 07/15/2021 119013 Commission 06/01/21 to 06/30/21 266.27 Check 08/15/2021 119274 Commission 7/01/21 to 7/31/21 467.70 Check 09/15/2021 119528 Commission 08/01/21 to 08/31/21 155.69 Check 10/15/2021 119785 Commission 09/01/21 to 09/30/21 133.96 Check 11/15/2021 120060 Commission 10/01/21 to 10/31/21 246.29 Check 12/15/2021 120284 Commission 11/01/21 to 11/30/21 181.28 2,846.90 Page 18 of 18 A3.Page 71 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: Edgar Cano, Interim Public Works Agency Director; Lara Biggs, City Engineer Subject: Approval of Contract with Capitol Cement Co., Inc. for the 2022 Alley Improvements (Bid No. 22-39) in the amount of $1,492,964.00 Date: June 27, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2022 Alley Improvements (Bid No. 22-39) in the amount of $1,492,964.00. Funding Source: Funding is provided from the 2022 General Obligation Bond Fund in the amount of $72,322.00; the Community Development Block Grant (CDBG) Fund in the amount of $388,067.00; the Special Assessment Fund in the amount of $641,470.00; the Waste Transfer Station Settlement (WTS) Fund in the amount of $336,925.00; the Sewer Fund in the amount of $49,180.00; and a Planned Unit Development Contribution in the amount of $5,000.00. A detailed summary is included in the memo below. CARP: Transportation & Mobility, Green Infrastructure Council Action: For Action Summary: This project consists of improvements to four alleys, replacement of the porous concrete at the Civic Center parking lot and street parking at Church and Oak, the constr uction of a bus stop at Oakton and Hartrey, and the installation of traffic calming speed humps on various streets and speed bumps in various alleys. The construction plans and specifications were completed by Capital Planning & Engineering Bureau staff. A4.Page 72 of 381 The locations included in this project and their individual scopes of work are as follows: 1.Special Assessment Alley – North of Grant Street and East of Hastings Avenue Improvements include installation of an 8-inch thick concrete alley, installation of storm sewers, and related garage apron restoration work. This alley is being paved through the special assessment process which is administered by the City’s Board of Local Improvements. 2.Special Assessment Alley - North of Grant Street and East of Grey Avenue Improvements include installation of an 8-inch thick concrete alley, installation of storm sewers, and related garage apron restoration work. This alley is being paved through the special assessment process which is administered by the City’s Board of Local Improvements. 3.CDBG Alley - North of Emerson Street and East of Hartrey Avenue The existing asphalt and gravel alley will have the following work performed: the installation of an 8-inch thick concrete alley, installation of storm sewers, and related garage apron restoration work. 4.WTS Alley - North of Lyons Street and East of Darrow Avenue The existing unimproved alley is on both the City of Evanston and ComEd property. The City has obtained an easement (Resolution 33 -R-22) from ComEd in order to improve the alley. The following work will be performed: the installation of an asphalt alley per ComEd requirements, installation of storm sewers, and related garage apron restoration work. 5.Civic Center & Church and Oak Porous Pavement Replacem ent The Civic Center currently has three different types of porous pavement in the parking lot: porous asphalt, porous concrete, and permeable paver blocks. The porous concrete is showing multiple locations of failure throughout the area. The City is requi red to maintain the porous pavement in this parking lot via an IGA with MWRD in which the City received funding to construct the lot. The failing concrete areas will be replaced with the City’s preferred porous pavement material which is the permeable paver blocks. Half of the porous concrete area was replaced in 2021 and the remaining half will be replaced under this contract. Oak Avenue north of Church Street also has deteriorated porous concrete that will be replaced under this contract. 6.Oakton Street and Hartrey Avenue Bus Stop Improvements include the installation of a concrete bus stop pad on the south side of Oakton Street at Hartrey Avenue for the existing CTA bus stop location. The pad will also include a sidewalk connection to the James Park multi-use path. Funding for this location is partially provided by the planned unit development contribution associated with the 2425 Oakton Street Site – Ordinance 30-O-19. 7.Traffic Calming - Speed Humps and Alley Bumps Improvements include the installation of traffic calming speed humps and alley speed bumps at various locations throughout the City. Analysis: Page 2 of 10 A4.Page 73 of 381 This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were received and publicly read on June 7, 2022. Three contractors submitted bids for this project as follows. The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Chris Venatta, Senior Project Manager. Attached is a bid tabulation showing the detailed bid results. This project is not LEP eligible due to the use of CDBG Funds. The bid proposal indicated intent to meet the City’s M/W/EBE program goal. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Capitol Cement Co., Inc. has completed various projects for the City, and staff has found their work to be satisfactory. Therefore, staff recommends that the contract be awarded to Capitol Cement Co., Inc. for a total amount of $1,492,964.00. Detailed Funding Summary *Planned Unit Development Contribution is associated with 2425 Oakton Street site – Ordinance 30-O-19. Page 3 of 10 A4.Page 74 of 381 Attachments: Bid Tabulation 22-39 MWEBE Memo Bid 22-39 Alley Improvements Final Page 4 of 10 A4.Page 75 of 381 DATE: June 7, 2022 TIME: 2:15 P.M. SA 1527 - Alley North of Grant Street, East of Hastings Avenue TOTAL UNIT UNIT UNIT UNIT QUANTITY PRICE PRICE PRICE PRICE 1 EARTH EXCAVATION CU. YD.344 $55.00 18,920.00$ $55.00 $18,920.00 $61.74 $21,238.56 $57.00 $19,608.00 2 TRENCH BACKFILL CU. YD.198 $38.00 7,524.00$ $35.00 $6,930.00 $5.50 $1,089.00 $54.00 $10,692.00 3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.10 $38.00 380.00$ $30.00 $300.00 $38.50 $385.00 $42.00 $420.00 4 GRANULAR CRADLE MATERIAL, CA-11 TON 158 $36.00 5,688.00$ $35.00 $5,530.00 $5.50 $869.00 $65.00 $10,270.00 5 AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD.925 $7.00 6,475.00$ $8.00 $7,400.00 $9.87 $9,129.75 $6.50 $6,012.50 6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 7 $300.00 2,100.00$ $125.00 $875.00 $253.00 $1,771.00 $265.00 $1,855.00 7 PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.925 $93.00 86,025.00$ $109.00 $100,825.00 $77.75 $71,918.75 $110.00 $101,750.00 8 STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 55 $135.00 7,425.00$ $140.00 $7,700.00 $237.02 $13,036.10 $185.00 $10,175.00 9 STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 323 $115.00 37,145.00$ $125.00 $40,375.00 $187.67 $60,617.41 $145.00 $46,835.00 10 STORM SEWERS, SPECIAL 12", ( D. I. P. / CL 50 )FOOT 33 $160.00 5,280.00$ $155.00 $5,115.00 $443.69 $14,641.77 $195.00 $6,435.00 11 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $6,000.00 6,000.00$ $4,250.00 $4,250.00 $5,854.85 $5,854.85 $6,950.00 $6,950.00 12 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $5,400.00 5,400.00$ $4,350.00 $4,350.00 $4,923.11 $4,923.11 $6,650.00 $6,650.00 13 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 4 $2,300.00 9,200.00$ $3,250.00 $13,000.00 $3,033.20 $12,132.80 $2,450.00 $9,800.00 14 CONCRETE CURB , TYPE B FOOT 235 $35.00 8,225.00$ $24.00 $5,640.00 $44.00 $10,340.00 $42.00 $9,870.00 15 PAVEMENT REMOVAL SQ. YD.35 $26.00 910.00$ $35.00 $1,225.00 $19.80 $693.00 $25.00 $875.00 16 DRIVEWAY PAVEMENT REMOVAL SQ. YD.310 $18.00 5,580.00$ $20.00 $6,200.00 $19.80 $6,138.00 $20.00 $6,200.00 17 CURB REMOVAL FOOT 235 $7.00 1,645.00$ $5.00 $1,175.00 $4.40 $1,034.00 $10.00 $2,350.00 18 SIDEWALK REMOVAL SQ. FT.265 $2.00 530.00$ $3.00 $795.00 $2.20 $583.00 $2.50 $662.50 19 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ. YD.310 $72.00 22,320.00$ $75.00 $23,250.00 $65.00 $20,150.00 $95.00 $29,450.00 20 PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT.265 $8.00 2,120.00$ $9.00 $2,385.00 $10.74 $2,846.10 $12.50 $3,312.50 21 PROTECTIVE SEALER SQ. YD.1,235 $1.60 1,976.00$ $1.00 $1,235.00 $1.10 $1,358.50 $2.00 $2,470.00 22 CRUSHED STONE, CA - 14 TON 20 $35.00 700.00$ $20.00 $400.00 $49.24 $984.80 $28.00 $560.00 23 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.120 $9.00 1,080.00$ $15.00 $1,800.00 $11.00 $1,320.00 $4.00 $480.00 24 SODDING, SALT TOLERANT SQ. YD.120 $18.00 2,160.00$ $15.00 $1,800.00 $22.00 $2,640.00 $16.00 $1,920.00 25 CLASS B PATCHES, SPECIAL 9" (HES)SQ. YD.10 $110.00 1,100.00$ $100.00 $1,000.00 $137.50 $1,375.00 $145.00 $1,450.00 26 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.40 $30.00 1,200.00$ $40.00 $1,600.00 $23.51 $940.40 $15.00 $600.00 27 TEMPORARY FENCE FOOT 110 $7.00 770.00$ $1.00 $110.00 $5.50 $605.00 $10.00 $1,100.00 28 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $6,000.00 6,000.00$ $10,000.00 $10,000.00 $5,225.00 $5,225.00 $4,250.00 $4,250.00 29 STREET SWEEPING EACH 3 $400.00 1,200.00$ $100.00 $300.00 $825.00 $2,475.00 $395.00 $1,185.00 30 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $4,000.00 4,000.00$ $3,500.00 $3,500.00 $3,850.00 $3,850.00 $5,250.00 $5,250.00 31 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $1,500.00 1,500.00$ $2,000.00 $2,000.00 $110.00 $110.00 $450.00 $450.00 32 SOIL DISPOSAL ANALYSIS EACH 1 $2,500.00 2,500.00$ $1,500.00 $1,500.00 $4,429.70 $4,429.70 $4,250.00 $4,250.00 33 NON SPECIAL WASTE DISPOSAL CU. YD.550 $10.00 5,500.00$ $2.00 $1,100.00 $40.00 $22,000.00 $90.00 $49,500.00 34 EPOXY PAVEMENT MARKING LINE- 6" YELLOW FOOT 90 $40.00 3,600.00$ $39.00 $3,510.00 $11.00 $990.00 $39.00 $3,510.00 $272,178.00 $286,095.00 $307,694.60 $367,147.50 $286,095.00 $307,694.60 $367,147.50 CITY OF EVANSTON TABULATION OF BIDS FOR 2022 Alley Improvements Project BID NO: 22-39 Pan-Oceanic Engineering Co., Inc Skokie, IL 60076 TOTAL NAME AND ADDRESS OF BIDDERS TOTAL TOTAL BID AS READ AS CORRECTED ITEM NUMBER ITEM UNIT TOTAL 6436 W. Higgins Avenue Chicago, IL 60656 TOTAL Schroeder & Schroeder, Inc. 7306 Central Park APPROVED ENGINEER'S ESTIMATE Capitol Cement Co., Inc. 6231 North Pulaski Road Chicago, IL 60646 1 of 5Page 5 of 10A4.Page 76 of 381 DATE: June 7, 2022 TIME: 2:15 P.M. SA 1528 - Alley North of Grant Street, East of Grey Avenue TOTAL UNIT UNIT UNIT UNIT QUANTITY PRICE PRICE PRICE PRICE 1 EARTH EXCAVATION CU. YD.428 $55.00 23,540.00$ $55.00 $23,540.00 $58.15 $24,888.20 $57.00 $24,396.00 2 TRENCH BACKFILL CU. YD.437 $38.00 16,606.00$ $35.00 $15,295.00 $5.50 $2,403.50 $54.00 $23,598.00 3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.15 $38.00 570.00$ $20.00 $300.00 $38.50 $577.50 $42.00 $630.00 4 GRANULAR CRADLE MATERIAL, CA-11 TON 235 $36.00 8,460.00$ $24.00 $5,640.00 $5.50 $1,292.50 $65.00 $15,275.00 5 AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD.995 $7.00 6,965.00$ $8.00 $7,960.00 $9.85 $9,800.75 $6.50 $6,467.50 6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 26 $300.00 7,800.00$ $50.00 $1,300.00 $253.00 $6,578.00 $265.00 $6,890.00 7 PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.1,010 $93.00 93,930.00$ $109.00 $110,090.00 $75.14 $75,891.40 $110.00 $111,100.00 8 STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 203 $135.00 27,405.00$ $140.00 $28,420.00 $244.38 $49,609.14 $185.00 $37,555.00 9 STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 235 $115.00 27,025.00$ $125.00 $29,375.00 $185.14 $43,507.90 $145.00 $34,075.00 10 STORM SEWERS, SPECIAL 16", ( PVC SDR 26 )FOOT 138 $260.00 35,880.00$ $160.00 $22,080.00 $381.69 $52,673.22 $195.00 $26,910.00 11 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $6,000.00 6,000.00$ $4,250.00 $4,250.00 $5,913.70 $5,913.70 $6,950.00 $6,950.00 12 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $5,900.00 5,900.00$ $4,350.00 $4,350.00 $4,923.11 $4,923.11 $6,650.00 $6,650.00 13 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 4 $2,300.00 9,200.00$ $3,250.00 $13,000.00 $3,033.20 $12,132.80 $2,450.00 $9,800.00 14 ADJUSTING SNITARY SEWERS, 8 INCH DIAMETER OR LESS EACH 2 $800.00 1,600.00$ $750.00 $1,500.00 $1,210.00 $2,420.00 $5,450.00 $10,900.00 15 CONCRETE CURB , TYPE B FOOT 345 $35.00 12,075.00$ $6.00 $2,070.00 $44.00 $15,180.00 $42.00 $14,490.00 16 PAVEMENT REMOVAL SQ. YD.45 $26.00 1,170.00$ $25.00 $1,125.00 $19.80 $891.00 $25.00 $1,125.00 17 DRIVEWAY PAVEMENT REMOVAL SQ. YD.295 $18.00 5,310.00$ $20.00 $5,900.00 $19.80 $5,841.00 $20.00 $5,900.00 18 CURB REMOVAL FOOT 345 $7.00 2,415.00$ $5.00 $1,725.00 $4.40 $1,518.00 $10.00 $3,450.00 19 SIDEWALK REMOVAL SQ. FT.315 $2.00 630.00$ $3.00 $945.00 $2.20 $693.00 $2.50 $787.50 20 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ. YD.295 $72.00 21,240.00$ $75.00 $22,125.00 $66.77 $19,697.15 $95.00 $28,025.00 21 PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT.315 $8.00 2,520.00$ $9.00 $2,835.00 $11.24 $3,540.60 $12.50 $3,937.50 22 PROTECTIVE SEALER SQ. YD.1,285 $1.60 2,056.00$ $1.00 $1,285.00 $1.10 $1,413.50 $2.00 $2,570.00 23 CRUSHED STONE, CA - 14 TON 20 $35.00 700.00$ $20.00 $400.00 $49.24 $984.80 $28.00 $560.00 24 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.190 $9.00 1,710.00$ $15.00 $2,850.00 $11.00 $2,090.00 $4.00 $760.00 25 SODDING, SALT TOLERANT SQ. YD.190 $18.00 3,420.00$ $15.00 $2,850.00 $22.00 $4,180.00 $16.00 $3,040.00 26 DETECTABLE WARNINGS SQ. FT.40 $37.50 1,500.00$ $55.00 $2,200.00 $44.00 $1,760.00 $55.00 $2,200.00 27 CLASS D PATCHES, SPECIAL 9" SQ. YD.160 $110.00 17,600.00$ $125.00 $20,000.00 $148.50 $23,760.00 $145.00 $23,200.00 28 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.45 $30.00 1,350.00$ $40.00 $1,800.00 $23.51 $1,057.95 $15.00 $675.00 29 TEMPORARY FENCE FOOT 290 $7.00 2,030.00$ $5.00 $1,450.00 $5.50 $1,595.00 $10.00 $2,900.00 30 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $6,000.00 6,000.00$ $7,500.00 $7,500.00 $5,225.00 $5,225.00 $4,250.00 $4,250.00 31 STREET SWEEPING EACH 3 $500.00 1,500.00$ $50.00 $150.00 $825.00 $2,475.00 $395.00 $1,185.00 32 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $4,000.00 4,000.00$ $3,500.00 $3,500.00 $3,850.00 $3,850.00 $5,250.00 $5,250.00 33 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $1,500.00 1,500.00$ $2,000.00 $2,000.00 $110.00 $110.00 $450.00 $450.00 34 SOIL DISPOSAL ANALYSIS EACH 1 $4,000.00 4,000.00$ $1,500.00 $1,500.00 $2,750.00 $2,750.00 $4,250.00 $4,250.00 35 NON SPECIAL WASTE DISPOSAL CU. YD.180 $68.00 12,240.00$ $2.00 $360.00 $40.00 $7,200.00 $90.00 $16,200.00 36 EPOXY PAVEMENT MARKING LINE- 6" YELLOW FOOT 95 $40.00 3,800.00$ $39.00 $3,705.00 $11.00 $1,045.00 $39.00 $3,705.00 $379,647.00 $355,375.00 $399,468.72 $450,106.50 $355,375.00 $399,468.72 $450,106.50 2022 Alley Improvements Project TOTAL BID NO: 22-39 APPROVED ENGINEER'S ESTIMATE NAME AND ADDRESS OF BIDDERS Capitol Cement Co., Inc.Pan-Oceanic Engineering Co., Inc TOTAL Schroeder & Schroeder, Inc. 6231 North Pulaski Road 6436 W. Higgins Avenue 7306 Central Park Chicago, IL 60646 Chicago, IL 60656 ITEM NUMBER ITEM UNIT TOTAL TOTAL CITY OF EVANSTON TOTAL BID AS READ AS CORRECTED Skokie, IL 60076 TABULATION OF BIDS FOR 2 of 5Page 6 of 10A4.Page 77 of 381 DATE: June 7, 2022 TIME: 2:15 P.M. PW-AP-2205 A - Alley North of Emerson Street, East of Hartrey Avenue TOTAL UNIT UNIT UNIT UNIT QUANTITY PRICE PRICE PRICE PRICE 1 EARTH EXCAVATION CU. YD.590 $55.00 $32,450.00 $55.00 $32,450.00 $58.38 $34,444.20 $57.00 $33,630.00 2 TRENCH BACKFILL CU. YD.311 $38.00 $11,818.00 $32.00 $9,952.00 $5.50 $1,710.50 $54.00 $16,794.00 3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.15 $38.00 $570.00 $2.00 $30.00 $38.50 $577.50 $42.00 $630.00 4 GRANULAR CRADLE MATERIAL, CA-11 TON 215 $36.00 $7,740.00 $24.00 $5,160.00 $5.50 $1,182.50 $65.00 $13,975.00 5 AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD.1,280 $7.00 $8,960.00 $8.00 $10,240.00 $9.86 $12,620.80 $6.50 $8,320.00 6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 18 $300.00 $5,400.00 $200.00 $3,600.00 $253.00 $4,554.00 $265.00 $4,770.00 7 PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.1,270 $93.00 $118,110.00 $109.00 $138,430.00 $76.06 $96,596.20 $110.00 $139,700.00 8 STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 89 $135.00 $12,015.00 $140.00 $12,460.00 $243.18 $21,643.02 $185.00 $16,465.00 9 STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 469 $115.00 $53,935.00 $125.00 $58,625.00 $168.88 $79,204.72 $145.00 $68,005.00 10 STORM SEWERS, SPECIAL 12", ( D. I. P. / CL 50 )FOOT 16 $160.00 $2,560.00 $150.00 $2,400.00 $404.54 $6,472.64 $195.00 $3,120.00 11 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 $6,000.00 $12,000.00 $4,250.00 $8,500.00 $5,913.70 $11,827.40 $6,950.00 $13,900.00 12 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 $5,400.00 $10,800.00 $4,350.00 $8,700.00 $4,895.61 $9,791.22 $6,650.00 $13,300.00 13 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 4 $2,300.00 $9,200.00 $3,250.00 $13,000.00 $3,033.20 $12,132.80 $2,450.00 $9,800.00 14 CONCRETE CURB , TYPE B FOOT 290 $35.00 $10,150.00 $6.00 $1,740.00 $44.00 $12,760.00 $42.00 $12,180.00 15 PAVEMENT REMOVAL SQ. YD.35 $26.00 $910.00 $25.00 $875.00 $19.80 $693.00 $25.00 $875.00 16 DRIVEWAY PAVEMENT REMOVAL SQ. YD.490 $18.00 $8,820.00 $20.00 $9,800.00 $19.80 $9,702.00 $20.00 $9,800.00 17 CURB REMOVAL FOOT 290 $7.00 $2,030.00 $6.00 $1,740.00 $4.40 $1,276.00 $10.00 $2,900.00 18 SIDEWALK REMOVAL SQ. FT.205 $2.00 $410.00 $3.00 $615.00 $2.20 $451.00 $2.50 $512.50 19 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ. YD.450 $72.00 $32,400.00 $75.00 $33,750.00 $65.34 $29,403.00 $95.00 $42,750.00 20 PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT.205 $8.00 $1,640.00 $9.00 $1,845.00 $10.84 $2,222.20 $12.50 $2,562.50 21 PROTECTIVE SEALER SQ. YD.1,720 $1.60 $2,752.00 $1.00 $1,720.00 $1.10 $1,892.00 $2.00 $3,440.00 22 CRUSHED STONE, CA - 14 TON 20 $35.00 $700.00 $20.00 $400.00 $49.24 $984.80 $28.00 $560.00 23 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.120 $9.00 $1,080.00 $15.00 $1,800.00 $11.00 $1,320.00 $4.00 $480.00 24 SODDING, SALT TOLERANT SQ. YD.120 $18.00 $2,160.00 $17.00 $2,040.00 $22.00 $2,640.00 $16.00 $1,920.00 25 DETECTABLE WARNINGS SQ. FT.20 $38.00 $760.00 $55.00 $1,100.00 $44.00 $880.00 $55.00 $1,100.00 26 CLASS B PATCHES, SPECIAL 9" (HES)SQ. YD.35 $110.00 $3,850.00 $100.00 $3,500.00 $137.50 $4,812.50 $145.00 $5,075.00 27 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.90 $30.00 $2,700.00 $40.00 $3,600.00 $23.51 $2,115.90 $15.00 $1,350.00 28 TEMPORARY FENCE FOOT 120 $7.00 $840.00 $5.00 $600.00 $5.50 $660.00 $10.00 $1,200.00 29 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $6,000.00 $6,000.00 $7,500.00 $7,500.00 $5,225.00 $5,225.00 $4,500.00 $4,500.00 30 STREET SWEEPING EACH 2 $400.00 $800.00 $100.00 $200.00 $825.00 $1,650.00 $395.00 $790.00 31 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $4,000.00 $4,000.00 $3,500.00 $3,500.00 $3,850.00 $3,850.00 $5,250.00 $5,250.00 32 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $137.50 $137.50 $550.00 $550.00 33 REMOVING AND RESETTING PAVERS SQ. FT.45 $25.00 $1,125.00 $25.00 $1,125.00 $110.00 $4,950.00 $16.00 $720.00 34 EPOXY PAVEMENT MARKING LINE- 6" YELLOW FOOT 130 $40.00 $5,200.00 $39.00 $5,070.00 $11.00 $1,430.00 $39.00 $5,070.00 $375,385.00 $388,067.00 $381,020.40 $445,994.00 $388,067.00 $381,812.40 $445,994.00 TOTAL TOTAL TOTAL BID AS READ AS CORRECTED ITEM NUMBER ITEM UNIT TOTAL TOTAL Chicago, IL 60646 Chicago, IL 60656 Skokie, IL 60076 CITY OF EVANSTON TABULATION OF BIDS FOR 2022 Alley Improvements Project BID NO: 22-39 APPROVED ENGINEER'S ESTIMATE NAME AND ADDRESS OF BIDDERS Capitol Cement Co., Inc.Pan-Oceanic Engineering Co., Inc Schroeder & Schroeder, Inc. 6231 North Pulaski Road 6436 W. Higgins Avenue 7306 Central Park 3 of 5Page 7 of 10A4.Page 78 of 381 DATE: June 7, 2022 TIME: 2:15 P.M. Oakton Street and Hartrey Avenue Bus Stop TOTAL UNIT UNIT UNIT UNIT QUANTITY PRICE PRICE PRICE PRICE 1 EARTH EXCAVATION CU YD 20 $50.00 1,000.00$ $98.00 $1,960.00 $179.42 $3,588.40 $57.00 $1,140.00 2 TOPSOIL FURNISH AND PLACE, 3"SQ YD 151 $15.00 2,265.00$ $15.00 $2,265.00 $11.00 $1,661.00 $4.00 $604.00 3 SODDING, SALT TOLERANT SQ YD 151 $17.00 2,567.00$ $17.00 $2,567.00 $22.00 $3,322.00 $16.00 $2,416.00 4 AGGREGATE BASE COURSE, TYPE B 4"SQ YD 79 $6.00 474.00$ $8.00 $632.00 $9.98 $788.42 $6.50 $513.50 5 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 710 $8.00 5,680.00$ $12.50 $8,875.00 $13.34 $9,471.40 $15.00 $10,650.00 6 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 9 $5.00 45.00$ $47.00 $423.00 $6.60 $59.40 $347.00 $3,123.00 $12,031.00 $16,722.00 $18,890.62 $18,446.50 $16,722.00 $18,890.62 $18,446.50 DATE: June 7, 2022 TIME: 2:15 P.M. Civic Center Porous Pavement Replacement TOTAL UNIT UNIT UNIT UNIT QUANTITY PRICE PRICE PRICE PRICE 1 REMOVE AND REPLACE POROUS PAVEMENT SQ YD 575 $100.00 57,500.00$ $67.50 $38,812.50 $110.00 $63,250.00 $105.00 $60,375.00 2 AGGREGATE FURNISH AND PLACE, CA-7 CU YD 65 $50.00 3,250.00$ $85.00 $5,525.00 $66.71 $4,336.15 $60.00 $3,900.00 3 EPOXY PAVEMENT MARKING LINE-4" WHITE FOOT 450 $40.00 18,000.00$ $7.45 $3,352.50 $11.00 $4,950.00 $7.45 $3,352.50 4 EPOXY PAVEMENT MARKING LINE-4" YELLOW FOOT 200 $40.00 8,000.00$ $7.45 $1,490.00 $11.00 $2,200.00 $7.45 $1,490.00 $86,750.00 $49,180.00 $74,736.15 $69,117.50 $49,180.00 $74,736.15 $69,117.50 DATE: June 7, 2022 TIME: 2:15 P.M. Traffic Calming Speed Humps and Alley Bumps TOTAL UNIT UNIT UNIT UNIT QUANTITY PRICE PRICE PRICE PRICE 1 SPEED HUMPS (VARIOUS STREETS)FOOT 400 $100.00 40,000.00$ $90.00 $36,000.00 $59.20 $23,680.00 $205.00 $82,000.00 2 SPEED BUMPS (VARIOUS ALLEYS)FOOT 80 $80.00 6,400.00$ $120.00 $9,600.00 $297.00 $23,760.00 $225.00 $18,000.00 3 SPEED HUMPS AND BUMPS REMOVAL (ASPHALT)FOOT 250 $25.00 6,250.00$ $60.00 $15,000.00 $10.05 $2,512.50 $65.00 $16,250.00 $52,650.00 $60,600.00 $49,952.50 $116,250.00 $60,600.00 $49,952.50 $116,250.00 TOTAL TOTAL TOTAL BID AS READ AS CORRECTED ITEM NUMBER ITEM UNIT TOTAL TOTAL Chicago, IL 60646 Chicago, IL 60656 Skokie, IL 60076 APPROVED ENGINEER'S ESTIMATE NAME AND ADDRESS OF BIDDERS Capitol Cement Co., Inc.Pan-Oceanic Engineering Co., Inc Schroeder & Schroeder, Inc. 6231 North Pulaski Road 6436 W. Higgins Avenue 7306 Central Park TOTAL TOTAL TOTAL BID AS READ AS CORRECTED ITEM NUMBER ITEM UNIT TOTAL TOTAL Chicago, IL 60646 Chicago, IL 60656 Skokie, IL 60076 APPROVED ENGINEER'S ESTIMATE NAME AND ADDRESS OF BIDDERS Capitol Cement Co., Inc.Pan-Oceanic Engineering Co., Inc Schroeder & Schroeder, Inc. 6231 North Pulaski Road 6436 W. Higgins Avenue 7306 Central Park CITY OF EVANSTON TABULATION OF BIDS FOR 2022 Alley Improvements Project BID NO: 22-39 APPROVED ENGINEER'S ESTIMATE NAME AND ADDRESS OF BIDDERS Capitol Cement Co., Inc.Pan-Oceanic Engineering Co., Inc Schroeder & Schroeder, Inc. 6231 North Pulaski Road 6436 W. Higgins Avenue 7306 Central Park Chicago, IL 60646 Chicago, IL 60656 Skokie, IL 60076 ITEM NUMBER ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTAL BID AS READ AS CORRECTED 4 of 5Page 8 of 10A4.Page 79 of 381 DATE: June 7, 2022 TIME: 2:15 P.M. Alternate 1 - PW-AP-2205 B - Alley North of Lyons, East of Darrow Avenue TOTAL UNIT UNIT UNIT UNIT QUANTITY PRICE PRICE PRICE PRICE 1 EARTH EXCAVATION CU. YD.453 $55.00 $24,915.00 $55.00 $24,915.00 $66.21 $29,993.13 $57.00 $25,821.00 2 TRENCH BACKFILL CU. YD.364 $38.00 $13,832.00 $35.00 $12,740.00 $5.50 $2,002.00 $54.00 $19,656.00 3 SUB-BASE GRANULAR MATERIAL, TYPE B CU. YD.15 $38.00 $570.00 $2.00 $30.00 $38.50 $577.50 $42.00 $630.00 4 GRANULAR CRADLE MATERIAL, CA-11 TON 230 $36.00 $8,280.00 $2.00 $460.00 $5.50 $1,265.00 $65.00 $14,950.00 5 AGGREGATE BASE COURSE, TYPE B, 4"SQ. YD.1,150 $7.00 $8,050.00 $8.00 $9,200.00 $9.90 $11,385.00 $6.50 $7,475.00 6 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 7 $350.00 $2,450.00 $150.00 $1,050.00 $253.00 $1,771.00 $265.00 $1,855.00 7 PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ. YD.65 $100.00 $6,500.00 $120.00 $7,800.00 $146.27 $9,507.55 $110.00 $7,150.00 8 HOT-MIX ASPHALT BINDER COURSE, IL -19 N50 TON 320 $120.00 $38,400.00 $135.00 $43,200.00 $99.81 $31,939.20 $175.00 $56,000.00 9 HOT-MIX ASPHALT SURFACE COURSE, MIX D N50 TON 110 $135.00 $14,850.00 $140.00 $15,400.00 $128.49 $14,133.90 $305.00 $33,550.00 10 BITUMINOUS MATERIALS (TACK COAT)POUND 635 $7.00 $4,445.00 $4.00 $2,540.00 $1.96 $1,244.60 $0.01 $6.35 11 AGGREGATE (TACK COAT)TON 2 $40.00 $80.00 $500.00 $1,000.00 $66.00 $132.00 $100.00 $200.00 12 STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 152 $135.00 $20,520.00 $150.00 $22,800.00 $301.78 $45,870.56 $185.00 $28,120.00 13 STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 467 $115.00 $53,705.00 $130.00 $60,710.00 $190.49 $88,958.83 $145.00 $67,715.00 14 STORM SEWERS, SPECIAL 12", ( D. I. P. / CL 50 )FOOT 3 $180.00 $540.00 $150.00 $450.00 $645.56 $1,936.68 $195.00 $585.00 15 CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 1 $6,000.00 $6,000.00 $4,250.00 $4,250.00 $5,913.70 $5,913.70 $6,950.00 $6,950.00 16 MANHOLE, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LID EACH 3 $5,900.00 $17,700.00 $4,350.00 $13,050.00 $4,886.44 $14,659.32 $6,650.00 $19,950.00 17 INLET, TYPE A, TYPE 1 FRAME, OPEN LID EACH 2 $2,300.00 $4,600.00 $3,250.00 $6,500.00 $3,041.41 $6,082.82 $2,450.00 $4,900.00 18 COMBINATION CONCRETE CURB AND GUTTER, TYPE B.6.12 FOOT 185 $36.00 $6,660.00 $37.00 $6,845.00 $55.00 $10,175.00 $42.00 $7,770.00 19 COMBINATION CONCRETE CURB AND GUTTER, TYPE M 4.12 FOOT 980 $36.00 $35,280.00 $37.00 $36,260.00 $55.00 $53,900.00 $42.00 $41,160.00 20 PAVEMENT REMOVAL SQ. YD.45 $26.00 $1,170.00 $25.00 $1,125.00 $19.80 $891.00 $25.00 $1,125.00 21 DRIVEWAY PAVEMENT REMOVAL SQ. YD.230 $18.00 $4,140.00 $20.00 $4,600.00 $19.80 $4,554.00 $20.00 $4,600.00 22 COMBINATION CURB AND GUTTER REMOVAL FOOT 185 $8.00 $1,480.00 $6.00 $1,110.00 $4.40 $814.00 $10.00 $1,850.00 23 SIDEWALK REMOVAL SQ. FT.385 $2.00 $770.00 $3.00 $1,155.00 $2.20 $847.00 $2.50 $962.50 24 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ. YD.195 $72.00 $14,040.00 $75.00 $14,625.00 $66.30 $12,928.50 $95.00 $18,525.00 25 PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ. FT.385 $8.00 $3,080.00 $9.00 $3,465.00 $10.25 $3,946.25 $12.50 $4,812.50 26 PROTECTIVE SEALER SQ. YD.260 $2.00 $520.00 $1.00 $260.00 $1.10 $286.00 $2.00 $520.00 27 CRUSHED STONE, CA - 14 TON 20 $35.00 $700.00 $20.00 $400.00 $49.24 $984.80 $28.00 $560.00 28 FURNISHING AND PLACING TOPSOIL, 3"SQ. YD.95 $9.00 $855.00 $15.00 $1,425.00 $11.00 $1,045.00 $4.00 $380.00 29 SODDING, SALT TOLERANT SQ. YD.95 $18.00 $1,710.00 $17.00 $1,615.00 $22.00 $2,090.00 $16.00 $1,520.00 30 DETECTABLE WARNINGS SQ. FT.40 $40.00 $1,600.00 $55.00 $2,200.00 $44.00 $1,760.00 $55.00 $2,200.00 31 HOT-MIX ASPHALT SURFACE REMOVAL SQ. YD.45 $30.00 $1,350.00 $40.00 $1,800.00 $23.51 $1,057.95 $15.00 $675.00 32 TEMPORARY FENCE FOOT 150 $7.00 $1,050.00 $5.00 $750.00 $5.50 $825.00 $10.00 $1,500.00 33 CONSTRUCTION LAYOUT AND STAKING LUMP SUM 1 $6,000.00 $6,000.00 $10,000.00 $10,000.00 $5,225.00 $5,225.00 $4,500.00 $4,500.00 34 STREET SWEEPING EACH 3 $500.00 $1,500.00 $100.00 $300.00 $825.00 $2,475.00 $395.00 $1,185.00 35 CLOSED CIRCUIT TV INSPECTION LUMP SUM 1 $4,000.00 $4,000.00 $3,500.00 $3,500.00 $3,850.00 $3,850.00 $5,250.00 $5,250.00 36 PRE-CONSTRUCTION SURFACE VIDEO TAPING LUMP SUM 1 $1,500.00 $1,500.00 $2,000.00 $2,000.00 $82.50 $82.50 $550.00 $550.00 37 SOIL DISPOSAL ANALYSIS EACH 1 $3,000.00 $3,000.00 $1,500.00 $1,500.00 $4,429.70 $4,429.70 $4,700.00 $4,700.00 38 NON SPECIAL WASTE DISPOSAL CU. YD.450 $25.00 $11,250.00 $2.00 $900.00 $40.00 $18,000.00 $100.00 $45,000.00 39 EXPLORATION TRENCH, SPECIAL (UP TO 8 FEET DEEP) EACH 2 $900.00 $1,800.00 $125.00 $250.00 $1,100.00 $2,200.00 $2,500.00 $5,000.00 40 TREE REMOVAL (OVER 15 INCH DIAMETER) IN. DIA.24 $45.00 $1,080.00 $150.00 $3,600.00 $181.50 $4,356.00 $75.00 $1,800.00 41 REMOVING AND RESETTING CHAIN LINK FENCE FOOT 140 $50.00 $7,000.00 $40.00 $5,600.00 $33.00 $4,620.00 $65.00 $9,100.00 42 REMOVING AND RESETTING PAVERS SQ. FT.45 $25.00 $1,125.00 $25.00 $1,125.00 $110.00 $4,950.00 $16.00 $720.00 43 THERMOPLASTIC PAVEMENT MARKING LINE- 6" YELLOW FOOT 85 $30.00 $2,550.00 $52.00 $4,420.00 $11.00 $935.00 $52.00 $4,420.00 $340,647.00 $336,925.00 $414,600.49 $465,898.35 $336,925.00 $414,600.49 $465,898.35 CITY OF EVANSTON TABULATION OF BIDS FOR 2022 Alley Improvements Project BID NO: 22-39 APPROVED ENGINEER'S ESTIMATE NAME AND ADDRESS OF BIDDERS Capitol Cement Co., Inc.Pan-Oceanic Engineering Co., Inc Schroeder & Schroeder, Inc. 6231 North Pulaski Road 6436 W. Higgins Avenue 7306 Central Park Chicago, IL 60646 Chicago, IL 60656 Skokie, IL 60076 ITEM NUMBER ITEM UNIT TOTAL TOTAL TOTAL TOTAL TOTAL BID AS READ AS CORRECTED 5 of 5Page 9 of 10A4.Page 80 of 381 2022 Alley Improvements, Bid 22-39, M/W/EBE Memo 0 6.27.2022 To: Edgar Cano, Acting Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Chris Venatta, P.E., Senior Project Manager From: Tammi Nunez , Purchasing Manager Subject: 2022 Alley Improvements, Bid 22-39 Date: June 27, 2022 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contract ors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the 2022 Alley Improvements , Capitol Cement Co., total base bid including alternate is $1,492,964.00 and they are found to be in partial compliance with the City’s goal. They will receive a credit for 19.38% for M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Ozinga Ready Mix 2525 Oakton St. Evanston, IL 60202 Concrete $150,000 10.05% X Smith Maintenance Company 2221 W. Walnut St., Suite #2 Chicago, IL 60612 Traffic Control $12,600 .84% X L&B Trucking Inc. 4439 Wenonah Stickney, IL 60402 Trucking $52,600 3.53% X ALF Cartage Inc. 32 E. Lake St. Northlake, IL 60164 Sewer Structures $15,267.34 1.02% X Precision Pavement Marking Inc. 1220 Bell Court Pingree Grove, IL 60140 Pavement Striping $24,670.50 1.65% X Petromex Inc. 14702 S. Hamlin Ave. Midlothian, IL 60445 Fuel Supply $18,000 1.21% X DMA Construction, LLC 4315 S. Tripp Ave. Chicago, IL 60632 Trucking $16,000 1.07% X Total M/W/EBE $289,137.84 19.82% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 10 of 10 A4.Page 81 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Sean Ciolek, Facilities & Fleet Management Div. Manager CC:Michael Rivera, Interim Administrative Services Director Subject:Purchase of Fuel from Al Warren Oil Company, Inc. for One Year Date: June 27, 2022 Recommended Action: Staff recommends City Council approval of fuel purchases from July 6, 2022 through July 5, 2023 in the not to exceed amount of$850,000 from Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN 46320). The vendor is the current Suburban Purchasing Cooperative (SPC) Governing Board Bid winner for all grades and types of fuel that are utilized by City vehicles for this time period. Funding Source: Funding for this purchase will be from the Fleet Fund - Petroleum Products (Account 600.19.7710.65035) with a FY 2022 budget of $750,000 and a YTD balance of $350,000. Staff expects to go over the budgeted amount by $100,000 for 2022 and will need an expense increase for 2023. Council Action: For Action Summary: The Facilities and Fleet Management Division of the Administrative Services Department has purchased fuel through the SPC Bid System for many years and has found the pricing structure to be advantageous and in the best interest of the City of Evanston. The SPC Governing Board has approved the second of three (3) one-year contract extensions of the 2022 Gasoline (87, 89, & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B20 Bio Diesel Fuel Contract (#198) to Al Warren Oil Co., Inc. from July 6, 2022 through July 5, 2023. The weekly fuel price is based on the Oil Price Information Service (OPIS) Chicago Index Low Rack, plus the awarded bidder’s profit/overhead. The OPIS newsletter is published on Monday of each week and is the reference price for deliveries made from Monday through Sunday of each week. The price per gallon is based on the low posted for the day of delivery. A5.Page 82 of 381 Al Warren Oil Co., Inc. has provided the City with reliable service for the past two years. There are no Evanston-based businesses that can provide these bulk deliveries of various types of fuel. Therefore, staff recommends and requests City Council approval for Facilities & Fleet Management to continue to purchase bulk fuel deliveries through this conference bid award for the next 12 (twelve) months. The Petroleum Products expenses were $668,676 in 2019, $465,300 in 2020, and $668,015 in 2021. For the first half of 2022, the City has already paid approximately $400,000. The City orders several different types of fuel. Prices have increased for each fuel type since the beginning of the year. For example, Unleaded 87 Octane that was delivered on April 7, 2022 had a unit price was $2.91 per gallon. For comparison, when the same fuel was delivered on January 24, 2022, the unit price was $2.28 per gallon. With the uncertainty of continued fuel price increases, staff is seeking a not-to-exceed budget amount that is higher than in recent years. Attachments: 2022-2023-Al-Warren-Contract-Extension Page 2 of 4 A5.Page 83 of 381 Northwest Municipal Conference 1600 East Golf Rd., Suite 0700 Des Plaines, IL 60016 Ellen Dayan, CPPB Phone: (847) 296-9200 Fax: (847) 296-9207 DuPage Mayors & Managers Conference 1220 Oak Brook Road Oak Brook, IL 60523 Suzette Quintell Phone: (630) 571-0480 Fax: (630) 571-0484 South Suburban Mayors And Managers Association 1904 West 174th Street East Hazel Crest, IL 60429 Kristi DeLaurentiis Phone: (708) 206-1155 Fax: (708) 206-1133 Will County Governmental League 15905 S. Frederick Street Suite 107 Cherie Belom Phone: (815) 254-7700 May 24, 2022 Ms. Shaleen Okon Sales Representative Al Warren Oil Co., Inc. 1646 Summer Street Hammond, IN 46320 Dear Ms. Okon, This letter is to inform you that the Suburban Purchasing Cooperative (SPC) Governing Board has approved the second of three (3) one-year contract extensions of the 2022 Gasoline (87, 89, & 92 Octane), Diesel Fuel, Ethanol 75 & 85 and B20 Bio Diesel Fuel Contract (#198) to Al Warren Oil Co., Inc. from July 6, 2022 through July 5, 2023. The SPC reserves the right to extend the contract for one additional one-year period under the same terms and conditions of the original contract. With acceptance of this contract extension, Al Warren Oil Co., Inc. agrees to all terms and conditions set forth in the specifications contained within the Request for Proposals to which you responded. Al Warren Oil Co., Inc., Hammond, IN will handle all billing. Al Warren Oil Co., Inc. shall remit to the NWMC Purchasing Manager on a quarterly basis, an amount equal to 0.5 % of the total dollar volume for the quarter. Contractor must furnish a report of purchases made from the contract by the last of the month following the end of each fiscal quarter: Quarter 1 – May, June, July, due August 31 Quarter 2 – August, September, October, due November 30 Quarter 3 – November, December, January, due February 28 Quarter 4 – February, March, April, due May 31 This report is to be submitted to the NWMC Purchasing Director in Excel via email to edayan@nwmc- cog.org, and mailed to 1600 East Golf Road, Suite 0700, Des Plaines, Illinois 60016 and shall include the following information: ordering municipality, date of order, date of delivery, item descriptions, total quantity delivered, item price (including mark-up and applicable taxes), total order extended price, and total volume for the quarter. A Joint Purchasing Program For Local Government Agencies Page 3 of 4 A5.Page 84 of 381 Northwest Municipal Conference 1600 East Golf Rd., Suite 0700 Des Plaines, IL 60016 Ellen Dayan, CPPB Phone: (847) 296-9200 Fax: (847) 296-9207 DuPage Mayors & Managers Conference 1220 Oak Brook Road Oak Brook, IL 60523 Suzette Quintell Phone: (630) 571-0480 Fax: (630) 571-0484 South Suburban Mayors And Managers Association 1904 West 174th Street East Hazel Crest, IL 60429 Kristi DeLaurentiis Phone: (708) 206-1155 Fax: (708) 206-1133 Will County Governmental League 15905 S. Frederick Street Suite 107 Cherie Belom Phone: (815) 254-7700 The SPC looks forward to another productive year working with Al Warren Oil Co., Inc. Please sign and date this agreement below, retaining copies for your files and returning the original to my attention. Sincerely, Ellen Dayan, CPPB Purchasing Director Northwest Municipal Conference ___________________________05/24/2022 ____________________________________ Name: Ellen Dayan Date Name: Shaleen Okon Date Northwest Municipal Conference Al Warren Oil Co., Inc. Page 4 of 4 A5.Page 85 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Lease to Own a 2022 Nissan Rogue for the Parking Division from The Autobarn Date: June 27, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to execute a lease to own agreement for a 2022 Nissan Rogues to be used by the Administrative Services Department - Parking Division from The Autobarn (1015 Chicago Avenue, Evanston, IL 60202). The vehicle will be leased to own for $10,419.83 a year for three (3) years, for a total of $31,259.49. Funding Source: Funding for FY 2022 will be from the Parking System Management - Rental of Auto-Fleet Fund (Account 505.19.7005.62305) with a budget of $160,000 and a YTD balance of $93,333. Funding for years 2 and 3 of the lease will be from the Equipment Replacement Funds with budgets yet to be determined. Council Action: For Action Summary: Vehicle 120 (will be re-numbered as 119) is a 2013 Ford Escape that was purchased for $20,673. It has had 119 in-house and outside vendor repairs totaling $48,237, and a current mileage of around 90,455. The current vehicle is currently wi th Fleet in need of repairs for several different operational code errors. The new vehicle, a 2022 Nissan Rogue will be leased (to own) for $10,419 a year for three years, and will be used by the Parking Division. The Parking Division switched its opera tions to Nissan Rogues over the past few years as they operate best for the Parking Enforcement Office including the outfitting/use of the license plate recognition (LPR) systems. The new vehicle will get up to 30 miles per gallon, has all wheel drive, and has plenty of room and the necessary height to be outfitted with the LPR system. A6.Page 86 of 381 This will be a single source purchase since the Autobarn is the only Evanston business that offers Nissan Rogues and the vehicle is readily available on the lot. The repla cement of this vehicle is crucial for safe, reliable and cost effective operations. The existing vehicle will be sold as surplus property. Please note that we are not able to look into an electric vehicle at this time as the City doesn’t currently have the infrastructure for charging. In addition, there are charging concerns with the PEOs extended use of the vehicle (sometimes it transfers immediately to more than one shift with no time for charging). Facilities & Fleet Management (FFM) staff carefully weigh multiple variables to replace and repurpose vehicles, focusing on mileage, engine time, age, reliability, maintenance cost, and the operational environment for the equipment. All of the vehicles being replaced at this time will be repurposed and rotated to less strenuous operations to maximize their use. Staff then determine which vehicles are surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention o f eventual replacement. Staff ensures vehicles are only sold when they are determined they are not in usable condition or when they would bring in peak revenue at auction, bringing in additional revenue for future purchases. Attachments: Photo of Current Vehicle - #120 Authorizing Lease-Purchase Lease-Purchase Agreement Page 2 of 9 A6.Page 87 of 381 Photo of Current Vehicle - #120 Page 3 of 9 A6.Page 88 of 381 Nissan Motor Acceptance Corporation 8900 Freeport Parkway Irving, Texas 75063-2438 Mailing Address: P.O. Box 660083 Dallas, Texas 75266-0083 Telephone: 1.877.779.3544 RESOLUTION NO. _______________ AUTHORIZING LEASE/PURCHASE ADOPTED AS A RESOLUTION this ______ day of _______________ By: _____________________________________________________ Authorized Official’s Name: __________________________________ Authorized Official’s Title:____________________________________ ATTEST: By: _____________________________________________________ Person Attesting: __________________________________________ app50606822_aMuniRslutn v 12/09 # 100 WHEREAS, CITY OF EVANSTON, authorized by motion the lease/purchase of a Nissan Rogue S Awd 22 on May 24, 2022 upon the recommendation of the _______________________, and WHEREAS, the intended lessor, Nissan Motor Acceptance Company LLC, in proposal _______________, offers the lease/purchase of the following: 1. Collateral Description: 32855 Nissan Rogue S Awd 22 JN1BJ1AW5NW474385 2. Payment Frequency: Annual $10,419.83 3. $10,419.83 due upon execution of documents 4 For a total of 3 payments for $31,259.49. 5. Annual Percentage Rate: 5.29%. THEREFORE, the CITY OF EVANSTON hereby authorizes the ___________________ (Authorized Official) to execute the documents necessary to enter into such a lease/purchase agreement. Page 4 of 9 A6.Page 89 of 381 NISSAN MOTOR ACCEPTANCE COMPANY LLC LEASE-PURCHASE AGREEMENT 50606822 app50606822_aMuniLseAgrmnt v 12/09 #81 1 Lessee: (Name and Address) Lessor: (Name and Address) City Of Evanston 2100 Ridge Ave Evanston IL 60201 Nissan Motor Acceptance Company LLC 8900 Freeport Parkway Irving, TX 75063 Lessor agrees to lease to Lessee and Lessee agrees to lease from Lessor the Equipment described in Schedule A, now or hereafter attached hereto, and all replacements, repairs, restorations, modifications and improvements thereof or hereof ("Equipment") in accord ance with the following terms and conditions of this Lease-Purchase Agreement ("Lease"). 1. TERM. This Lease will become effective upon the execution hereof by Lessor. The term of this Lease will commence on the Commencement Date set forth in Schedule B attached hereto and, unless earlier terminated as expressly provided for in this Lease, will ter minate on the Termination Date set forth in Schedule B attached hereto (the "Lease Term"). 2. RENT. Lessee agrees to pay to Lessor or its assignee the Lease Payments, including the interest portion, in lawful money of the Uni ted States of America, equal to the amounts specified in Schedule B. The Lease Payments will be payable without notice or demand at the office of Lessor (or such other place as Lessor or its assignee may from time to time designate in writing), and will commence on the first Le ase Payment Date as set forth in Schedule B and thereafter on the subsequent dates set forth in Schedule B. Any payments received later than ten (10) days from the due date will bear interest at the highest lawful rate from the due date. As set forth on Schedule B, a portion of each Lease Payment is paid as, and represents payment of, interest. Except as specifically provided in Section 6 hereof, the obligation of Lessee to make the Lease Payments hereunder and perform all of its other obligations hereunder will be absolute and unconditional in all events and will not be subject to any setoff, defense, counterclaim, abatement, deduction or recoupment for any reason whatsoever including, without limitation, any failure of the Equipment to be delivered or installed, any defects, malfunctions, breakdowns or infirmities in the Equipment or any accident, condemnation or unforeseen circumstances. Lessee r easonably believes that funds can be obtained sufficient to make all Lease Payments during the Lease Term and hereby co venants that it will do all things lawfully within its powers to obtain, maintain and properly request and pursue funds from which the Lease Payments may be made, including making provisions for such payments to the extent necessary in each budget submitted for the purpose of obtaining funding, using its bona fide best efforts to have such portion of the budget approved and exhausting all available administrative reviews and appeals in the event such portion of the budget i s not approved. It is Lessee’s intent to make Lease Payments for the full Lease Term if funds are legally available therefor and in that regard Lessee repres ents that the use of the Equipment is essential to its proper, efficient and economic operation. Lessor and Lessee understand and intend that the obligation of Lessee to pay Lease Payments hereunder shall constitute a current expense of Lessee and shall not in any way be construed to be a debt of Lessee in contravention of any applicable constitutional or statutory limitation or requ irement concerning the creation of indebtedness of Lessee, nor shall anything contained herein constitute a pledge of the general tax revenues, funds or monies of Lessee. It is the intention of the parties hereto to comply with any applicable usury laws; accordingly, it is agreed that, notwithstanding any provisions to the contrary in this Agreement, in no event shall this Agree ment require the payment or permit the collection of interest or any amount in the nature of interest or fees in excess of the maxi mum permitted by applicable law. 3. DELIVERY AND ACCEPTANCE. Lessee shall order the Equipment, cause the Equipment to be delivered and installed at the location specified on Schedule A ("Equipment Location") and pay any and all delivery and installation costs in connection therewith. Lessee will accept the Equipment as soon as it has been delivered and inspected. Lessee will evidence its acceptance of the Equipment by executing and delivering to Lessor a Delivery and Acceptance Certificate (in the form provided by Lessor) upon delivery of the Equipment. 4. DISCLAIMER OF WARRANTIES. Lessee acknowledges and agrees that the Equipment is of a size, design and capacity selected by Lessee, that Lessor is neither a manufacturer nor a vendor of such equipment, that LESSOR LEASES AND LESSEE TAKES THE EQUIPMENT AND E ACH PART THEREOF "AS-IS" AND THAT LESSOR MAKES NO REPRESENTATION, WARRANTY, OR COVENANT, EXPRESS OR IMPLIED, WITH RESPECT TO THE CONDITION, QUALITY, DURABILITY, VALUE, DESIGN, OPERATION, SUITABILITY, MERCHANTABILITY OR FITNESS FOR A PARTICULAR USE OF THE EQUIPMENT IN ANY RESPECT WHATSOEVER OR AS TO THE ABSENCE OF LATENT OR OTHER DEFECTS, WHETHER OR NOT DISCOVERABLE, OR AS TO THE ABSENCE OF ANY INFRINGEMENT OF ANY PATENT, TRADEMARK OR COPYRIGHT, OR AS TO ANY OBLIGATION BASED ON STRICT LIABILITY IN T ORT OR ANY OTHER REPRESENTATION, WARRANTY, OR COVENANT OF ANY KIND OR CHARACTER, EXPRESS OR IMPLIED, WITH RESPECT THERETO. RISKS INCIDENT THERETO ARE TO BE BORNE BY LESSEE AND, IN NO EVENT SHALL LESSOR BE OBLIGATED OR LIABLE FOR ACTUAL, INCIDENTAL, SPECI AL, CONSEQUENTIAL, OR OTHER DAMAGES OF OR TO LESSEE OR ANY OTHER PERSON OR ENTITY ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE EQUIPMENT, THE MAINTENANCE THEREOF OR OF ANY SERVICES PROVIDED HEREIN. Lessee may have rights under the c ontract evidencing the purchase of the Equipment. Lessee is advised to contact the manufacturer of the Equipment for a description of any such rights. Lessor hereby assigns to Lessee during the Lease Term, so long as no Event of Default has occurred hereunder and is continuing, all warranties, if any, expressed or implied with respect to the Equipment, running from the manufacturer to Lessor and Lessor authorizes Lessee to obtain the customary services furnished in connection with such warranties at Lessee's expense. Lessee's sole remedy f or the breach of any such manufacturer's warranty shall be against the manufacturer of the Equipment, and not against Lessor or its assigns. Lessee expressly acknowledges that Lessor makes, and has made, no representations or warranties whatsoever as to the existence or the availability of such warranties of the manufacturer of the Equipment. Page 5 of 9 A6.Page 90 of 381 NISSAN MOTOR ACCEPTANCE COMPANY LLC LEASE-PURCHASE AGREEMENT 50606822 app50606822_aMuniLseAgrmnt v 12/09 #81 2 5. RETURN OF EQUIPMENT. Unless Lessee shall have paid all Lease Payments and other amounts due hereunder or exercised its option to purchase as provided in Section 20 hereof, upon the expiration or earlier termination of this Lease pursuant to the terms hereof, Lessee shall, at its sole expense but at Lessor's option, return the Equipment to Lessor in the condition required by Section 9 hereof at any location in the continental United States designated by Lessor. 6. NON-APPROPRIATION OF FUNDS. Lessee currently intends to continue the Lease Term through its Termination Date and to pay all Lease Payments hereunder. Lessee further currently intends to do all things lawfully within its power to obtain and maintain funds from which the Lease Payments may be made, including making provision for such payments to the extent necessary in each annual budget submitted and adopted in accordance with applicable provisions of state law, to have such portion of the budget approved and to exhaust all available reviews and appeals in the event such portion of the budget is not approved. Notwithstanding the foregoing, the decision whether or not to budget or appropriate funds is reserved to Lessee's governing body. If the Lessee shall not budget and appropriate sufficient funds for payment of Lease Payments required hereunder, then the Lessee may terminate this Lease on the next ensuing Lease Payment Date and the Lessee shall not thereafter be obligated to pay Lease Payments or other payments required by this Lease. Lessee will immediately notify Lessor or its assignee in writing of such termination and this Lease shall terminate on the la st day of the fiscal period for which appropriations have been received or made without penalty or expense to Lessee, except as to (i) the portions of Lease Paymen ts herein agreed upon for which funds shall have been appropriated and budgeted or are otherwise available and (ii) Lessee's other obligations and liabilities under this Lease relating to, or accruing or arising prior to, such termination. Upon such termination, Lessee agrees to peaceably surr ender possession of the Equipment to Lessor or its assignee on the date of such termination in the manner set forth in Section 5 hereof and Lessor will have all legal and equitable rights and remedies to take possession of the Equipment. Upon such termination, Lessee shall not be responsible for the paym ent of any additional Lease Payments relating thereto coming due in succeeding fiscal periods, but if Lessee has not delivered possession of the Equipment to Lessor i n accordance with Section 5 and conveyed to Lessor or released its interest in the Equipment within thirty (30) days after such ter mination, the termination shall nevertheless be effective, but Lessee shall be responsible for the payment of damages in an amount equal to the amount of the Lease Payments thereafter coming due which are attributable to the number of days after such thirt y (30) day period during which Lessee fails to take such actions and for any other loss suffered by Lessor as a result of Lessee’s failure to take such actions as required. 7. REPRESENTATIONS, COVENANTS AND WARRANTIES. Lessee hereby represents, covenants and warrants to Lessor as of the date hereof and at all times during the Lease Term that (i) Lessee is a state or a fully constituted political subdivision thereof within the meaning of Section 103(a) of the Internal Revenue Code of 1986, as amended (the "Code"), or its obligations hereunder constitute obligations issued on behalf of a state or a political subdivision thereof, and Lessee shall do or cause to be done all things necessary to preserve and keep in full forc e and effect its existence and this Lease; (ii) Lessee has full power and authority under the constitution and laws of the state in which it is located to ente r into this Lease and the transactions contemplated hereby, and to perform all of its obligations hereunder; (iii) each officer of Lessee executing this Lease has been duly authorized to execute and deliver this Lease by proper action and approval of its governing body at a meeting duly called, regularly con vened and attended by a requisite majority of the members thereof, or by other appropriate official approval; (iv) the execution, delivery and performance of this Lease and all documents executed in connection herewith, including, without limitation, Schedules A and B hereto and the Delivery and Acceptance Certificate referred to in Section 3 hereof (this Lease together with all such documents shall be collectively referred to herein as the "Lease Documents") have b een duly authorized by all persons, governmental bodies and agencies necessary to authorize and approve this Lease; (v) the Lease Documents constitute legal, valid and binding obligations of Lessee, enforceable against Lessee in accordance with their respective terms; (vi) the execu tion, delivery and performance of this Lease by Lessee shall not (a) violate any federal, state or local law or ordinance, or any judgment, order, writ, injunction, decree, rule or regulation of any court or other governmental agency or body applicable to Lessee; or (b) conflict with or result in the breach or viola tion of any term or provision of, or constitute a default under, or result in the creation of any lien, charge, security interest or other encumbrance on an y assets of the Lessee or the Equipment pursuant to any note, bond, mortgage, indenture, agreement, deed of trust, bank loan or cre dit agreement, lease or other obligation to which Lessee is a party or by which it or its assets may be bound, except as herein provided; (vii) in authorizing and executing th is Lease, Lessee has complied with all open meeting laws, public bidding requirements and other laws applicable to this Lease and the acquisition by Lessee of the Equipment; (viii) Lessee has, in accordance with the requirements of law, fully budgeted and appropriated sufficient funds for the current fisc al year of the Lessee to make the Lease Payments scheduled to come due during such fiscal year, and such funds have not been expended for other purposes; (i x) the Equipment is essential to the function of the Lessee or to the service Lessee provides to its citizens and the Lessee has an immediate need for, and expects to make immediate use of, substantially all of the Equipment, which need is not temporary or expected to diminish in the foreseeable future; (x) no lease, rental agreement or contract for purchase to which Lessee has been a party at any time during the last five years, has been terminated by Lessee as a result of insufficient funds being appropriated in any fiscal year; (xi) the Equipment will be used by Lessee only for the purpose o f performing one or more of Lessee’s governmental or proprietary functions consistent with the permissible scope of Lessee’s authority; (xii) t here is no action, suit, proceeding, inquiry or investigation, at law or in equity, before or by any court, public board or body, pending or threatened against or affecting the Lessee, nor to the best knowledge of the Lessee is there any basis therefor, wherein an unfavorable decision, ruling or finding would materially adversely affect the transactions contemplated by this Lease or any other document, agreement or certificate which is used or contemplated for use in the consummation of the transactions contemplated by this Lease; and (xiii) no event or condition that constitutes, or with the giving of notice or the lapse of t ime or both would constitute, an Event of Default, exists at the Commencement Date. Lessee shall deliver to Lessor an opinion of Lessee's counsel acceptable to Lessor. Page 6 of 9 A6.Page 91 of 381 NISSAN MOTOR ACCEPTANCE COMPANY LLC LEASE-PURCHASE AGREEMENT 50606822 app50606822_aMuniLseAgrmnt v 12/09 #81 3 8. TITLE TO EQUIPMENT; SECURITY INTEREST. Upon acceptance of the Equipment by Lessee hereunder, title to the Equip ment will vest in Lessee subject to Lessor's rights under this Lease; provided, however, that (i) in the event of termination of this Lease pursuant to Section 6 hereof, or (ii) upon the occurrence of an Event of Default hereunder, and as long as such Even t of Default is continuing, title will immediately vest in Lessor or its assignee without any action by Lessee and Lessee shall immediately surrender possession of the Equipment to Lessor or its assignee in the manner set forth in Section 5 hereof. Lessee grants to Lessor a continuing, first priority security interest under the Uniform Commercial Code in the Equipment, the proceeds thereof and all additions, attachments, repairs, replacements, substitutions and modifications thereto and proce eds thereof made pursuant to Section 9, in order to secure Lessee’s payment of all Lease Payments due during the Lease Term and the performance of all other obliga tions herein to be performed by Lessee. Lessee will join with Lessor in executing such financing statement s or other documents and will perform such acts as Lessor may request to establish and maintain a valid first lien and perfected security interest in the Equipment. Lessee authorizes Lessor to file a financing statement describing the Equipment and covering assets of Lessee other than the Equipment described herein. Lessee authorizes Lessor to complete the description of the Equipment on Schedule A when additional information, such as models and serial numbers, becomes available. 9. USE; REPAIRS. Lessee will use the Equipment in a careful manner for the use contemplated by the manufacturer of the Equipment. Lessee shall comply with all laws, ordinances, insurance policies and regulations relating to the possession, use, operation or main tenance of the Equipment. Lessee, at its expense, will keep the Equipment in good working order and repair and furnish all parts, mechanisms and device s required therefor. 10. ALTERATIONS. Lessee will not make any alterations, additions or improvements to the Equipme nt without Lessor's prior written consent unless such alterations, additions or improvements may be readily removed without damage to the Equipment. 11. LOCATION; INSPECTION. The Equipment will not be removed from or, if the Equipment consists of rollin g stock, its permanent base will not be changed from the Equipment Location without Lessor's prior written consent, which will not be unreasonably withhe ld. Lessor will be entitled to enter upon the Equipment Location or elsewhere during reasonable business hours to inspect the Equipment or observe its use and operation. 12. LIENS AND TAXES. Lessee shall keep the Equipment free and clear of all levies, liens and encumbrances except those created under this Lease. Lessee shall pay, when due, all charges and taxes (local, state and federal) which may now or hereafter be imposed upon the ownership, leasing, rental, sale, purchase, possession or use of the Equipment, excluding however, all taxes on or measured by Lessor's income. If Lessee fails to pay said charges, or taxes when due, or to provide the insurance required by Section 15 hereof, Lessor may, but need not, pay said charges or taxes or purchase such insurance and, in such event, Lessee shall reimburse Lessor therefor on demand, with interest at t he maximum rate permitted by law from the date of such payment by Lessor to the date of reimbursement by Lessee. 13. RISK OF LOSS; DAMAGE; DESTRUCTION. Lessee assumes all risk of loss of or damage to the Equipment from any cause whatsoever, and no such loss of or damage to the Equipment nor defect therein nor unfitness or obsolescence thereof shall relieve Lessee of the obliga tion to make Lease Payments or to perform any other obligation under this Lease. In the event of damage to any item of Equipment, Lessee will immediately place the same in good repair with the proceeds of any insurance recovery applied to the cost of such repair. If Lessor determines that any item of Equipment is lost, stolen, destroyed or damaged beyond repair, Lessee, at the option of Lessor, will either (a) replace the same with like equipment in good repair, or (b) on the next Lease Payment Date, pay Lessor: (i) all amounts then owed by Lessee to Lessor under this Lease, including the Lease Payment due on such date, and (ii) an amount equal to the applicable Concluding Payment set forth in Schedule B opposite such Lease Payment Date. In the event that Lessee is obligated to make such payment pursuant to subparagraph (b) above with respect to less than all of the Equipment, Lessor will provide Lessee with the pro rata amount of the Lease Payment and the Concluding Payment to be made by Lessee with respect to the Equipment which has suffered the event of loss. 14. PERSONAL PROPERTY. The Equipment is and will remain personal property and will not be deemed to be affixed or attached to real estate or any building thereon. If requested by Lessor, Lessee will, at Lessee's expense, furnish a waiver of any interest i n the Equipment from any party having an interest in any such real estate or building. 15. INSURANCE. At its own expense, Lessee shall maintain (a) casualty insurance insuring the Equipment against loss or damage by fire and any other risks reasonably required by Lessor in an amount at least equal to the then applicable Concluding Payment of the Equipment, (b) liability insurance that protects Lessor from liability in all events in form and amount satisfactory to Lessor, and (c) workers' compensation coverage as required by the laws of the state; provided that, with Lessor's prior written consent, Lessee may self-insure against the risks described in clauses (a) and (b). All insurance proceeds from casualty losses shall be payable as hereinafter provided. Upon acceptance of the Equipment and upon each insurance renewal date, Lessee will deliver to Lessor a certificate evidencing such insurance . In the event of any loss, damage, injury or accident involving the Equipment, Lessee will promptly provide Lessor with written notice thereof and make available to Lessor all infor mation and documentation relating thereto and shall permit Lessor to participate and cooperate with Lessee in making any claim for insurance in respect thereof. All such casualty and liability insurance shall be with insurers that are acceptable to Lessor, shall name Lessee as named insured and Lessor or its assigns as an additional named insured and shall contain a provision to the effect that such insurance shall not be cance lled or modified materially without first giving written notice thereof to Lessor at least thirty days in advance of such cancellation or modification. All such casualty insurance shall contain a provision making any losses payable to Lessee and Lessor, as their respective interests may appear. The Lessee may provide required insurance as part of "blanket" coverage maintained on its other assets. Required insurance coverage may also be provided in whole or i n part by self-insurance, with written consent of the Lessor, which shall not be unreasonably withheld. If such consent is giv en, Lessee will furnish Lessor with a letter or certificate of self-insurance specifying the type and extent coverage. The proceeds of any such policies will be payable to Lessee and Lessor or its assigns as their interests may appear. Page 7 of 9 A6.Page 92 of 381 NISSAN MOTOR ACCEPTANCE COMPANY LLC LEASE-PURCHASE AGREEMENT 50606822 app50606822_aMuniLseAgrmnt v 12/09 #81 4 16. RELEASE AND INDEMNIFICATION. To the extent permitted by law, Lessee shall indemnify, protect and hold harmless Lessor from and against any and all liability, obligations, losses, claims and damages whatsoever, regardless of cause thereof, and expenses in connection therewith (including, without limitation, counsel fees and expenses and any federal income tax and interest and penalties connected the rewith imposed on interest received) arising out of or as the result of (a) the entering into this Lease, (b) the ownership of any item of the Equipment, (c) the ordering, acquisition, use, operation, condition, purchase, delivery, rejection, storage or return of any item of the Equipment, (d) any accident in connection with the operation, use, condition, possession, storage or return of any item of the Equipment resulting in damage to property or injury or death to any person or (e) the breach of any covenant herein or any material misrepresentation contained herein. The indemnification arising under this par agraph shall continue in full force and effect notwithstanding the full payment of all obligations under this Lease or the termination of the Lease Term fo r any reason. 17. ASSIGNMENT. Without Lessor's prior written consent, Lessee will not either (i) assign, transfer, pledge, hypothecate, grant any security interest in or otherwise dispose of this Lease or the Equipment or any interest in this Lease or the Equipment or (ii) sublet or lend the Equipment or permit it to be used by anyone other than Lessee or Lessee's employees. Lessor may assign its rights, title and interest in and to the Lease Documents, the Equipment and/or grant or assign a security interest in this Lease and the Equipment, in whole or in part, and Lessee's r ights will be subordinated thereto. Any such assignees shall have all of the rights of Lessor under this Lease. Subject to the foregoing, this Lease inures to the b enefit of and is binding upon the successors and assigns of the parties hereto. Lessee covenants and agrees not to assert against the assignee any claims or defenses by way of abatement, setoff, counterclaim, recoupment or the like which Lessee may have against Lessor. Upon assignment of L essor's interests herein, Lessor will cause written notice of such assignment to be sent to Lessee which will be sufficient if it discloses the name of the assignee and address to which further payments hereunder should be made. No further action will be required by Lessor or by Lessee to evidence the a ssignment, but Lessee will acknowledge such assignments in writing if so requested. Lessee shall retain all notices of assignment and maintain a book -entry record which identifies each owner of Lessor's interest in the Lease. Upon Lessee's receipt of written notice of Lessor's assignment of a ll or any part of its interest in the Lease, Lessee agrees to attorn to and recognize any such assignee as the owner of Lessor's interest in this Lease, and Le ssee shall thereafter make such payments, including without limitation such Lease Payments, as are indicated in the notice of assignment, to such assignee. Lessee waives and will not assert against any assignee of Lessor any claims, counterclaims, claims in recoupment, abatement, reduction, defenses, or set-offs for breach of warranty or for any other reason which Lessee could assert against Lessor, except defenses which cannot be waived under the Uniform Commercial Code. 18. EVENT OF DEFAULT. The term "Event of Default," as used herein, means the occurrence of any one or more of the following events: (i) Lessee fails to make any Lease Payment (or any other payment) as it becomes due in accordance with the terms of this Lease, a nd any such failure continues for ten (10) days after the due date thereof; (ii) Lessee fails to perform or observe any other cove nant, condition, or agreement to be performed or observed by it hereunder and such failure is not cured within twenty (20) days after written notice thereof by Lessor; (ii i) the discovery by Lessor that any statement, representation, or warranty made by Lessee in this Lease or in any writing ever delivered by Lessee pursuant hereto or in connection herewith was false, misleading, or erroneous in any material respect; (iv) Lessee becomes insolvent, or is unable to pay its debts as they become due, or makes an assignment for the benefit of creditors, applies or consents to the appointment of a receiver, trustee, conservator or liqu idator of Lessee or of any of its assets, or a petition for relief is filed by Lessee under any bankruptcy, insolvency, reorganizat ion or similar laws, or a petition in, or a proceeding under, any bankruptcy, insolvency, reorganization or similar laws is filed or instituted against Lessee and is not dismissed or fully stayed within twenty (20) days after the filing or institution thereof; (v) Lessee fails to make any payment when due or fails to perform or observe any covenant, condition, or agreement to be performed by it under any other agreement or obligation with Lessor or an affiliate of Lessor a nd any applicable grace period or notice with respect thereto shall have elapsed or been given; or (vi) an attachment, levy or execution is threatened or levied upon or against the Equipment. 19. REMEDIES. Upon the occurrence of any Event of Default, and as long as such Event of Default is continuing, Lessor may, at its option, exercise any one or more of the following remedies: (i) by written notice to Lessee, declare an amount equal to all amounts t hen due under the Lease, and all remaining Lease Payments due during the fiscal period of Lessee in which the default occurs to be immediately due and payable, whereupon the same shall become immediately due and payable; (ii) by written notice to Lessee, request Lessee to (and Lessee agrees that it will), at Lessee's expense, promptly return the Equipment to Lessor in the manner set forth in Section 5 hereof, or Lessor, at its option, may enter upon the premises where the Equipment is located and take immediate possession of and remove the same, without liability for such entry or for damage to property or otherwise, (iii) sell or lease the Equipment or sublease it for the account of Lessee, holding Lessee liable for all Lease Payments and other payments due to the effective date of such selling, leasing or subleasing and for the difference between the purchase price, rental and other amounts paid by the purchaser, lessee or sublessee pursuant to such sale, lease or sublease and the amounts otherwise payable by Lessee hereunder; and (iv) exercise any other right, remedy or privilege which may be available to it under applicable laws of the state where the Equipment is then located or any other applicable law or proceed by appropriate court action to enforce the terms of this Lease or to recover damages for the breach of this Lease or to rescind th is Lease as to any or all of the Equipment. In addition, Lessee will remain liable for all covenants and indemnities under this Le ase and for all legal fees and other costs and expenses, including court costs, incurred by Lessor with respect to the enforcement of any of the remedies listed above or an y other remedy available to Lessor. Lessor may sell the Equipment without giving an y warranties as to the Equipment and may disclaim any warranties of title, possession, quiet enjoyment, or the like. This procedure will not be considered to adversely affect the commercial reasonableness of any sale of the Equipment. Page 8 of 9 A6.Page 93 of 381 NISSAN MOTOR ACCEPTANCE COMPANY LLC LEASE-PURCHASE AGREEMENT 50606822 app50606822_aMuniLseAgrmnt v 12/09 #81 5 20. PREPAYMENT OPTION. Upon thirty (30) days prior written notice from Lessee, and provided that there is no Event of Default, or an event which with notice or lapse of time, or both, could become an Event of Default, then existing, Lessee will have the righ t to purchase the Equipment prior to the Termination Date on any Lease Payment Date set forth in Schedule B by paying to Lessor, on such date, the Concluding Payment as set forth in Schedule B. Upon satisfaction by Lessee of such purchase conditions, Lessor will transfer any and all of its right, title and interest in the Equipment to Lessee AS IS, WITHOUT WARRANTY, EXPRESS OR IMPLIED. 21. TAX ASSUMPTION; COVENANTS. Lessee hereby covenants with respect to this Lease that (i) neither the payment of the Lease Payments hereunder nor any portion thereof is secured by any interest in property used or to be used in a trade or business of a non-exempt person (within the meaning of Section 103 of the Code) or in payments with respect to such property or is derived from payments with respect to property, or borrowed money, used or to be used in a trade or business of a non-exempt person (within the meaning of Section 103 of the Code); (ii) no portion of the Equipment will be used directly or indirectly in any trade or business carried on by any non-exempt person (within the meaning of Section 103 of the Code); (iii) it will not take any action or permit or suffer any action to be taken or condition to exist if the result of such action or condition would be to cause its obligation to make Lease Payments to be guaranteed, directly or indirectly, in whole or in part, by the United States or by any agency or instru mentality thereof; (iv) it will neither take any action (including, without limitation, entering into any lease, sublease, output contract, management contract, take-or-pay contract or other arrangement) nor omit to take any action if the result of such action or omission would be to cause the interest portio n of each Lease Payment to become includable in the income of Lessor for purposes of federal, state or local income tax; (v) it will provide (or cause to be provided) to Lessor such other information as Lessor may reasonably request from Lessee to enable Lessor to fulfill tax filing, audit and litigation o bligations, including, but not limited to, federal and state income tax filing obligations; (vi) it will timely file a statement with respect to this Lease in the form required by Section 149(e) of the Internal Revenue Code of 1986, as amended (the “Code”); and (vii) neither take any action or omit to take any action if the result of such action or omission would be to cause this Lease to be an "arbitrage bond" within the meaning of Section 148 of the Code. If this Lease is accompanied by an Escrow Agreement, Lessee will execute and deliver to Lessor an Arbitrage Certificate (in the form provided by Lessor). If Lessor receives notice, in any form, from the Internal Revenue Service or it is determined based on an opinion of independ ent tax counsel selected by Lessor and approved by Lessee, which approval shall not be unreasonably withheld, that the interest portion of any Lease Payment is includable in the income of Lessor for purposes of federal, state or local income tax, Lessee, at its option, shall either (i) pay the Concluding Payment as provided in Section 20 hereof and terminate the Lease or (ii) within 30 days after notice from Lessor, pay Lessor an amount which will restore to Le ssor its after- tax yield as contemplated by this transaction from the date that the i nterest portion became taxable through the date of such additional rental payment and will further pay additional rent to Lessor on each succeeding Lease Payment Date in such amount as will maintain Lessor’s after-tax yield as contemplated by this transaction. 22. NOTICES. All notices to be given under this Lease shall be made in writing and mailed by certified mail, return receipt requested, to the other party at its address set forth herein or at such address as the party may provide in writing from ti me to time. Any such notice shall be deemed to have been received five days subsequent to mailing. 23. SECTION HEADINGS. All section headings contained herein are for the convenience of reference only and are not intended to define or limit the scope of any provision of this Lease. 24. GOVERNING LAW. This Lease shall be construed in accordance with, and governed by, the laws of the state of the Equipment Location. 25. DELIVERY OF RELATED DOCUMENTS. Lessee will execute or provide, as requested by Lessor, such other documents and information as are reasonably necessary with respect to the transaction contemplated by this Lease. 26. ENTIRE AGREEMENT; WAIVER. The Lease Documents constitute the entire agreement between the parties with respect to the lease of the Equipment and shall not be contradicted by any oral representations made prior to, contemporaneously with or subsequent t o the date hereof nor do any oral agreements presently exist between the parties which have not been reduced to writing. This Lease shall not be modified, amended, altered, or changed except with the written consent of Lessee and Lessor. Any provision of this Lease found to be prohibited by law shal l be ineffective to the extent of such prohibition without invalidating the remainder of this Lease. The waiver by Lessor of any breach by Lessee of any term, covenant or condition hereof shall not operate as a waiver of any subsequent breach thereof. IN WITNESS WHEREOF, the parties have executed this Lease. Lessee: City Of Evanston Lessor: NISSAN MOTOR ACCEPTANCE COMPANY LLC By: By: Title: Title: Page 9 of 9 A6.Page 94 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Approval of a Sole-Source Partnership and Services Agreement with Northwestern University to Design a Participatory Budgeting Process Date: June 27, 2022 Recommended Action: The Participatory Budgeting Committee recommends that the City Council authorize the City Manager to execute a Sole-Source Partnership and Services Agreement with Northwestern University (633 Clark Street, Evanston, IL) to Design a Participatory Budgeting Process in the not-to-exceed amount of $100,000. Funding Source: Funding will be from the American Rescue Plan Act Fund (Account 170.99.9971.61010). The approved ARPA plan allocates $1,000,000 for Administration / Other of which $100,000 was earmarked for the design and management of the Participatory Budgeting Process, all of which remains. Council Action: For Action Summary: The City Council adopted the City of Evanston American Rescue Plan Act (ARPA) 2021 plan on March 14, 2022. That plan allocates $3,500,000 for Participatory Budgeting. The plan also allocates a total of $1,000,000 for Administration / Other category, $100 ,000 of which is earmarked for developing the Participatory Budgeting Process. On March 17, 2022, the Participatory Budgeting Committee directed staff to put out a Request for Proposals (RFP) for Participatory Budgeting Administration and Implementation. The RFP was issued by the City of Evanston on April 7, 2022, and was sent to three specific vendors: The Great Cities Institute, The Participatory Budgeting Project, and Our City Our Voice. The RFP was also advertised in the Pioneer Press. The RFP closed on April 28, 2022, and the City received no responses. After receiving no proposals, staff reached out to the vendors to inquire about why they didn’t submit proposals. The Great Cities Institute and the Participatory Budgeting Project both cited limited capacity as reasons why they did not submit proposals. A7.Page 95 of 381 The City did not hear anything from Our City Our Voice, and it is unclear if they are still an active organization. Summary: Throughout the process, DeliberationWorks has shown an interest in supporting the City of Evanston’s work on Participatory Budgeting. DeliberationWorks is a subgroup of DeltaLab, which is based out of Northwestern University. They presented their participatory budgeting work to the Participatory Budgeting Committee on March 3, 2022, and again on June 2, 2022. At the June 2, 2022, Participatory Budgeting Committee meeting, the Committee directed staff to pursue a sole-source contract with DeliberationWorks. In conversations with DeliberationWorks, they have said they would be able to complete nearly all of the scope of service outlined in the original RFP. Their proposed work plan includes managing the design phase, training outreach workers and facilitators for idea -collection, and building an idea-collection website. In the later stages of the project, the consultant will develop the voting guide and then evaluate the voting results and community feedback. Analysis: Attached is a copy of the proposed agreement with NU. The specific scope of work to be performed is attached to the agreement. In addition, attached is a copy of a presentation that was given during the June 2, 2022, Participatory Budgeting Committee meeting that further describes the proposed scope of work and individuals that will be performing the work. A breakdown of the total costs and funding for the Participatory Budgeting program is shown in the table below. Attachments: Northwestern City of Evanston Agmt NU proposal presentation Page 2 of 94 A7.Page 96 of 381 1 PARTNERSHIP AND SERVICES AGREEMENT This Agreement is made by and between Northwestern University, an Illinois non-profit educational and research corporation having its business address at 633 Clark Street, Evanston, Illinois, 60208 (hereinafter “Northwestern”) and the City of Evanston, having its business address at 2100 Ridge Avenue, Evanston, IL 60201 (hereinafter “Sponsor”). SUBJECT The purpose of this Agreement is to promote the increase of useful knowledge and educational programming through research and technical assistance relating to the design and development of a Participatory Budgeting (PB) process, guide lines, and trainings. WHEREAS, the program of work contemplated by this Agreement is of mutual interest and benefit to Northwestern and Sponsor and will further Northwestern’s instructional and research objectives in a manner consistent with its status as a non-profit, tax-exempt, educ ational institution; NOW, THEREFORE, the parties hereto agree as follows: 1.0 RESEARCH PROJECT 1.1. Northwestern agrees to undertake reasonable efforts to perform the project entitled “Participatory Budgeting Evanston” (hereinafter “Project”) specifically described in the attached Statement of Work (Appendix A) which by reference is incorporated into this Agreement, and such other work, if any, as may be mutually agreed upon in an executed amendment to this Agreement. 1.2. The Project shall be carried out under the direction of Professor Matthew Easterday (hereinafter “Principal Investigator”) while employed by Northwestern, and by others as assigned by the Principal Investigator (the Principal Investigator and such others collectively referred to hereinafter as “Personnel”). 1.3. If, for any reason, the Principal Investigator cannot conduct or complete the Project, Northwestern will appoint a successor, subject to the written approval of Sponsor, which approval shall not unreasonably be withheld or delayed. If a replacement acceptable to Northwestern and Sponsor is not available, this Agreement shall be terminated as provided in Section 9.0 herein. 2.0 TERM This Agreement shall begin July 1, 2022 and end November 30, 2023 (“Term”), unless completed earlier or terminated in accordance with Section 9.0 or extended upon written agreement by the parties. Page 3 of 94 A7.Page 97 of 381 2 3.0 FACILITIES Northwestern agrees to furnish such facilities and equipment as it shall determine necessary for the Project. Equipment provided by Sponsor for Northwestern’s use in the Project shall be subje ct to Northwestern’s approval. For the avoidance of doubt, all right and title in and to any equipment purchased or manufactured by Northwestern in the performance of the Project shall vest exclusively in Northwestern. 4.0 PAYMENT 4.1. Fixed-Price Agreement. Sponsor will pay Northwestern the price for performing the Project in accordance with the budget and payment schedule, attached as Appendix B (“Budget and Payment Schedule ”). The parties estimate that the price stated in the Budget is sufficient to support the Project. 4.2. Payment. Payments shall be made by check or wire transfer and directed to the following: Northwestern University Attn: Annie Kerins, SESP 2120 Campus Drive Annenberg Hall, Room 249 Evanston, IL 60208 Reference: Easterday PB Project Phone: 847-491-6161 Email: a-kerins@northwestern.eduCit 5.0 REPORTS AND INSPECTIONS 5.1. The Principal Investigator shall furnish Sponsor with written reports on the progress of the Project on such dates as are mutually agreed upon and a final report on the entire Project within ninety (90) days after termination of this Agreement, unless specified otherwise in the Statement of Work. 5.2. In the event representatives of Sponsor wish to inspect a Project site during the Project, Northwestern agrees to allow such inspections at mutually agreeable times, during normal business hours, and if requested, to reasonably assist the inspectors and representatives in their activities. 6.0 CONFIDENTIALITY 6.1. Confidential Information refers to any confidential or proprietary information which is transferred from one party to the other under this Agreement, providing the information is transferred in writing and marked as Confidential, or to information which is initially disclosed orally, or in any other non-written form, is identified as confidential at time of disclosure and then summarized in writing and confirmed by the disclosing party as Confidential within thirty (30) days of the initial disclosure. Notwithstanding the foregoing, failure to mark information as confidential, or to confirm in writing such information as confidential or proprietary, shall not Page 4 of 94 A7.Page 98 of 381 3 constitute a designation of non-confidentiality, nor a waiver of receiving Party’s obligations under this Agreement, if the confidential nature is apparent to a reasonable person from the subject matter. 6.2. Confidential Information shall not include information which: a. is known or open to the public or otherwise in the public domain at the time of disclosure; b. becomes part of the public domain after disclosure by any means except through breach of this Agreement by the recipient; c. is already known to the recipient at the time of disclosure; d. is independently developed by recipient without use of disclosing party’s Confidential Information as evidenced by recipient’s written records; e. is disclosed by a third party not under any known obligation of confidentiality; or f. is required to be disclosed by law or statutory regulation or pursuant to a court order. 6.3. For avoidance of doubt, the data, methods and results of the research generated under this Project shall not be considered Confidential and may be used and published by Northwestern pursuant to the terms of Sections 7.0 and 12.0. 6.4. The parties agree that for a period of two (2) years from the termination date of this Agreement they will neither disclose to any third party nor use for any purpose other than the purposes of this Agreement any Confidential Information of the other party unless the disclosing party has given its express written consent. Additionally, each party agrees only to disclose the other party’s Confidential Information to those employees, students, affiliates, and/or agents (collectively, “Authorized Personnel”), as necessary to facilitate the performance of obligations under this Agreement, provided that such Authorized Personnel are obligated to terms of confidentiality and non-use substantially the same as those contained herein. 6.5. The receiving party acknowledges that the disclosing party’s Confidential Information is owned solely by the disclosing party and that the unauthorized disclosure of such information shall entitle the disclosing party to seek injunctive relief as well as any and all other rights and remedies available at law or in equity for such breach. The receiving party may retain copies of all Confidential Information for recordkeeping and regulatory purposes and shall undertake reasonable efforts to maintain the ir confidentiality. 7.0 PUBLICATION 7.1. Sponsor recognizes that under Northwestern policy, the Project data, methods and results are not Confidential Information. Northwestern and its employees shall have the right, at their discretion, to release, present, or publish any data, writings, or material reflecting the methods and results of the Project or to use such in any way for its educational and research purposes. 7.2. Prior to submission for publication or public presentation of a manuscript or abstract describing the results of the Project, Northwestern will send a copy of the proposed manuscript or abstract to Sponsor. Within twenty (20) days of Sponsor’s receipt of the Page 5 of 94 A7.Page 99 of 381 4 manuscript, Sponsor shall identify, in w riting, any of Sponsor’s Confidential Information contained therein. 7.3. Northwestern will redact any identified Sponsor Confidential Information from the manuscript to be submitted or published. If Sponsor has identified potentially patentable information in the publication or presentation, Northwestern will delay submission or publication for up to thirty (30) additional calendar days in order to provide Sponsor a reasonable opportunity to protect the potential patentability of any invention described the rein. If Sponsor has not identified any potentially patentable information, Northwestern may submit or publish the manuscript or presentation without further delay. 7.4. If the 20-day review period expires without written notice from Sponsor, Northwestern shall be free to submit such manuscript for publication and/or presentation in any manner consistent with professional standards. 8.0 INTELLECTUAL PROPERTY AND LICENSING 8.1. For purposes of this Agreement, “Inventions” means potentially patentable inventions and disc overies first conceived and actually reduced to practice solely in performance of the Project. Northwestern shall own all right, title and interest in and to any Inventions made solely by Personnel and other Northwestern employees, agents , and/or students (“Northwestern Inventions”). Sponsor shall own all right, title and interest in and to any Inventions made solely by Sponsor employees (“Sponsor Inventions”). The Parties shall jointly own all right, title and interest in and to any Inventions made by a c ombination of one or more employees, agents, and/or students from both Northwestern and Sponsor (“Joint Inventions”). 8.2. Northwestern agrees to notify Sponsor of any Northwestern Invention hereunder within thirty (30) days after an invention disclosure. Sponsor shall treat all Northwestern invention disclosures as Confidential Information subject to the provisions of Section 6.0. Each party will promptly notify the other of any Joint Invention. 8.3. Sponsor shall indicate to Northwestern in writing, within sixty (60) days of Sponsor’s receipt of a notification of invention from Northwestern, whether it wishes for Northwestern to file a patent application in the United States on the Northwestern Invention, or Joint Invention, or to register copyrightable material pertaining to such invention (excluding works authored by Northwestern employees under Section 8 herein). In addition, if Sponsor chooses to seek patent protection for a Northwestern Invention or Joint Invention in any foreign countries, Sponsor shall so notify Northwestern in writing at least sixty (60) days prior to the applicable filing deadline(s). In the absence of such notification by Sponsor, no foreign patent protection need be secured by Northwestern. 8.4. If Sponsor requests that Northwestern file one or more patent applications or register copyrightable material as set forth in Section 8.3, Sponsor will reimburse Northwestern for all documented expenses incurred to secure and maintain the applications and/or registrations within thirty (30) days of receipt of an invoice. Northwestern will keep Sponsor promptly informed regarding the status of any patent application(s) or registration(s) filed at Sponsor’s request and expense and will give Sponsor reasonable opportunity to comment. Sponsor shall bear any maintenance costs for all such iss ued patents and copyright registrations, if applicable. Page 6 of 94 A7.Page 100 of 381 5 If Sponsor chooses to directly file at its expense, rather than request Northwestern to file, any applications for Northwestern Inventions or Joint Inventions or registrations for copyrightable material under this Section, Sponsor shall notify Northwestern’s administrative contact in section 15.0 prior to such filing. If Sponsor does not request that Northwestern file a patent application within a given territory within the 60-day period specified in Section 8.3, Northwestern has the right, but not the obligation, to file such an application at its sole expense and for its sole benefit. 8.5. To the extent Northwestern has the legal right to do so, Northwestern hereby grants to Sponsor (a) a non-exclusive, non-transferable, non-sublicensable, royalty-free license to practice Northwestern Inventions for non-commercial purposes and (b) an option to negotiate a limited exclusive, royalty-bearing commercial license under reasonable terms, for the right to make, use and sell, have made and have used, Northwestern Inventions or Joint Inventions claimed in patent applications or issued patent(s) filed at Sponsor’s election and expense as set forth in Section 8.3. Such option shall be in effect and exercisable for six (6) months after Sponsor receives Northwestern’s notification of Invention disclosure. If Sponsor does not exercise its option in writing within six (6) months from the date it receives notification of Invention disclosure from Northwestern, or if Northwestern and Sponsor do not reach an agreement on a royalty-bearing commercial license within six (6) months following the date of notice of election, Northwestern retains the right to license the Invention or Northwestern’s rights in a Joint Invention to third parties without further obligation to Sponsor. 8.6. In consideration of Sponsor’s support of the Project, and to the extent that Northwestern has the right to grant such a license, Northwestern shall grant to Sponsor a non - transferable, non-exclusive, irrevocable, worldwide, royalty-free license to use, reproduce, publish, or re-publish, or otherwise disseminate any copyrightable materials that are developed from work supported by Sponsor under this Agreement and assigned to Northwestern, for non- commercial purposes. Notwithstanding the foregoing, under Northwestern policy, scholarly works (e.g., academic articles or publications) resulting from the Project are not subject to the terms of this Section 8.6 and Northwestern Principal Investigators shall own and maintain copyright in such scholarly works. 8.7. Northwestern shall retain the right to utilize for non-commercial research and/or educational purposes any patent rights and/or copyrights licensed to Sponsor as a result of this Agreement. 8.8. Each party shall have a non-exclusive right to sublicense Joint Inventions subject to the other party’s written approval, which approval shall not be withheld unreasonably. 8.9. Unless otherwise agreed by the parties in writing, this Agreement does not affect ownership of or rights to any Inventions or other intellectual property developed by Northwestern or by Sponsor prior to, or outside the scope of, the Project . 8.10. Any inspection or monitoring activities conducted by the Sponsor shall not give rise to a presumption of joint ownership with respect to any inventions developed during the project absent specific documentation regarding joint contributions. 8.11. To the extent that visiting Personnel perform work within the scope of the Project while at the other party’s facilities, the parties may negotiate, but are not so required by this Page 7 of 94 A7.Page 101 of 381 6 Agreement, a separate agreement denoting each party’s rights to Inventions developed by such Personnel within such scope. 8.12. Sponsor is hereby informed that the United States government, as a matter of statutory rights under the Bayh-Dole Act (35 U.S.C. Section 200 et seq.), may hold a non- exclusive license and certain other rights under 35 U.S.C. 200-212 to patents on inventions made as a consequence of research conducted by Northwestern where funding for such research includes funds supplied by the United States government. In the event the United States government has such rights or in the future is found to have such rights with respect to any or all Northwestern Inventions or Joint Inventions, any license contemplated under this Agreement, or ultimately executed, even if termed an “exclusive license,” shall be understood to be subject to such rights of the United States government. 9.0 TERMINATION 9.1. Either party may terminate this Agreement prior to the end of the Term, by giving sixty (60) days written notice to the other. 9.2. Upon early termination of this Agreement, Sponsor shall pay, in accordance with the Budget, all amounts earned by Northwestern as of the date of termination, including non- cancelable obligations for the Term of this Agreement, and obligations for all Personnel appointed before the effective date of termination and appointed specifically to work on the Project. 10.0 INDEMNIFICATION, LIMITATION OF LIABILITY, AND NEGATION OF WARRANTY 10.1. Sponsor agree s to indemnify, hold harmless and defend Northwestern and its officers, trustees, employees, medical affiliates, and agents from and against any and all claims, suits, judgments, liabilities, losses, damages, costs, fees, and expenses resulting from or arising out of (a) either party’s proper performance of this Agreement, except to the extent caused by Northwestern’s gross negligence or willful misconduct; (b) Sponsor’s use of the research data and/or results of the Project; or (c) Sponsor’s use, manufacture, or sale of products or inventions made by use of the results of the Project. 10.2. Northwestern makes no representation other than those specified in this Agreement. Sponsor acknowledges that Northwestern is a non-profit educational and research institution which conducts research on a reasonable best efforts basis; therefore, INSTITUTION MAKES NO WARRANTIES, EXPRESS OR IMPLIED, AS TO ANY MATTER WHATSOEVER, INCLUDIN G WITHOUT LIMITATION, THE RESULTS OF THE STUDY CONDUCTED PURSUANT TO THIS AGREEMENT, OR AS TO THE MERCHANTABILITY, OR FITNESS FOR A PARTICULAR PURPOSE OF SUCH RESULTS, OR ANY PROD UCT OR PROCESS BASED THEREON. 10.3. Except for confidentiality and indemnification obligations set forth herein, to the maximum extent permitted by law, in no event will either party be responsible for any incidental, consequential, indirect, special, punitive, or exemplary damages of any kind, lost goodwill, lost profits, lost business or other indirect economic damages, whether such claim is based on Page 8 of 94 A7.Page 102 of 381 7 contract, negligence, tort (including strict liability) or other legal theory, regardless of whether such party was advised or had reason to know of the possibility of such damages in advance. 11.0 ASSIGNMENT This Agreement may not be assigned by either party without the other party’s prior written consent. 12.0 PUBLICITY 12.1. Northwestern Name. Sponsor shall not use the name of Northwestern, nor any Northwestern faculty member, staff member, employee, or student, or any trademark, service mark, trade name, or symbol of Northwestern, in any promotional statement, product, advertising, or news release, unless Sponsor has received Northwestern’s prior written consent. Permission may be withheld at Northwestern’s sole discretion. 12.2. Sponsor Name . Sponsor agrees that Northwestern and its Personnel may disclose the Project title and duration, name of Sponsor, and total amount paid to Northwestern hereunder, for institutional reporting purposes (including Northwestern’s publicly accessible website, NU Scholars), mandatory conflict of interest disclosures, and as required by applicable law or for federal and other funding applications. 13.0 FORCE MAJEURE No party will be responsible for any failure to perform due to unforeseen circumstances or to causes beyond the party’s reasonable control, including but not limited to acts of God, war, riot, embargoes, ac ts of civil or military authorities, fire, floods, accidents, strikes, shortages of transportation, facilities, fuel, energy, labor or materials, or changes in applicable laws or regulations affecting this Agreement. 14.0 EXPORT CONTROL REGULATIONS 14.1. Northwestern is committed to the principle of “Openness in Research” which precludes acceptance of any research that imposes access, dissemination, or participation restrictions on the conduct, products, or results of its research. Northwestern performs only unclassified, non-secret research, openly conducted. Thus , it conforms with both 15 CFR 734.3(b); 734.8 (EAR) and 22 CFR 120.11(8) (ITAR) requirements for public domain “fundamental research” excluded from those regulations (the “FRE”). 14.2. Sponsor acknowledges that the export and/or re-export of certain technology, technical data and information, software, materials and other commodities may be subject to export control laws , rules, and regulations of the United States and that such laws , rules, and regulations could preclude or delay communications between the parties of research results from this Project. Northwestern’s obligations hereunder are contingent on compliance with such applicable laws, rules, and regulations. 14.3. In the event that export controlled information is required to conduct research under this Project, Sponsor will so inform Northwestern in writing, directed to both the Page 9 of 94 A7.Page 103 of 381 8 Administrative Officer and the Director of Export Controls listed in Section 15.0., NOTICES, prior to any such disclosure, and Sponsor shall not forward or provide any export controlled information to Northwestern without the express written permission of Northwestern. The burden shall be on Sponsor to (a) identify the nature of the export controlled item, including, e.g., the appropriate Export Classification Control N umber or the item’s inclusion on the United States Munitions List; (b) prevent such export controlled information from being improperly disclosed or exported; (c) to obtain the appropriate license or approval from the relevant federal agency; and/or (d) to invoke an available exception, exemption, or exclusion. Northwestern shall have the right to terminate the Agreement under Section 9.0, TERMINATION, if the disclosure of export controlled information under license or otherwise, would jeopardize Northwestern’s ability to invoke the FRE with regard to the conduct or reporting of its research. In any event, if necessary for the continuation of the research under this Project, upon written notification and subsequent approval, the parties will cooperate to ensure that an appropriate plan is put in place to handle the transfer of any export controlled information. At any time, Northwestern may either refuse receipt of any controlled information or it may terminate the Agreement if necessary to protect the FRE. 15.0 NOTICES Notices, invoices, payments and other communications hereunder shall be deemed to have been made when delivered, sent by fax, email, or courier, or when mailed first class, postage prepaid, and addressed to the party at the address given below, or such other address as may hereafter be designated by notice in writing: If to the City: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attention: David Stoneback Interim Deputy City Manager Phone: 847) 448-8213 dstoneback@cityofevanston.org If to NORTHWESTERN UNIVERSITY: Northwestern University School of Education and Social Policy 2120 Campus Drive Evanston, IL 60208 Attention: Matthew Easterday Email: easterday@northwestern.edu With a copy to : Northwestern University Office of General Counsel 633 Clark Street Evanston, IL 60208 Attention: General Counsel Page 10 of 94 A7.Page 104 of 381 9 16.0 MISCELLANEOUS 16.1. Northwestern and Sponsor agree that the Personnel are acting as agents of Northwestern and not as agents or employees of Sponsor with respect to their work on this Project. 16.2. This Agreement, and all rights and obligations hereunder, shall be binding upon the respective parties and their respective permitted heirs, successors, licensees, and assignees , in accordance with Section 11.0. 16.3. This Agreement may be executed in counterparts, each of which shall be deemed an original, but each of which shall constitute one and the same instrument. Facsimiles or scanned copies of signatures or electronic images of signatures shall be considered original signatures unless prohibited by applicable law. 16.4. No provision of this Agreement, whether express or implied, shall be construed as establishing, constituting, giving effect to or otherwise recognizing any partnership, joint venture, pooling arrangement, or formal business organization of any kind. No party to this Agreement shall have the authority to represent or bind the other party, or to take binding action or make any statements, representations, or commitments of any kind on behalf of the other party, except as may be expressly provided for herein or authorized in writing by the parties . 16.5. If any provision contained in this Agreement is held invalid, unenforceable, or contrary to law, then the validity of the remaining provisions of this Agreement shall remain in full force. In such instance, the parties shall use their reasonable best efforts to repla ce the invalid provision(s) with legally valid provisions as similar in terms to such provision as is possible. The provisions of Sections 5.0, 6.0, 7.0, 8.0, 10.0, 12.0, and 14.0 shall survive the expiration or termination of this Agreement. 16.6. This Agreeme nt shall be governed by and construed according to the laws of the State of Illinois without reference to its rules concerning choice of law or conflict of laws. In the event of a dispute arising under this agreement, the parties will seek to settle matte rs amicably between themselves. In the event such a resolution cannot be reached, the parties consent to dispute resolution procedures including , but not limited to, mediation and/or arbitration in accordance with the American Arbitration Association. 16.7. This Agreement represents the entire agreement of the parties with respect to its subject matter and supersedes any prior or contemporaneous agreements , to the extent inconsistent with the terms or conditions herein, relating to the subject matter as between the parties. In the event of an inconsistency or conflict, the terms of this Agreement as printed in full herein shall take precedence over those in any attachments or exhibits to the Agreement, whether or not incorporated by reference. Any amendments must be in writing and signed by both parties. Use of any purchase orders to facilitate issuance of payments under the Project shall be in accordance with the terms of this Agreement, and any terms or conditions contained within such purchase order shall expressly not apply and are hereby disclaimed. Page 11 of 94 A7.Page 105 of 381 10 16.8. The headings in this Agreement are solely for convenience of reference and shall not affect interpretation. The parties hereto have caused this Agreement to be executed by duly authorized representatives effective as of the later date indicated below: For City of Evanston: By: ______________________________ Name: ____________________________ Title: _____________________________ Date: _____________________________ For NORTHWESTERN UNIVERSITY: By: ______________________________ Name: ____________________________ Title: _____________________________ Date: _____________________________ READ AND UNDERSTOOD: By: ______________________________ Name: Matthew Easterday Title: Associate Professor Date: _____________________________ Page 12 of 94 A7.Page 106 of 381 MATT EASTERDAY, 2022.6.2 Technical assistance for participatory budgeting in Evanston PB EVANSTONPage 13 of 94A7.Page 107 of 381 WHO WE AREPage 14 of 94A7.Page 108 of 381 Delta lab Digital design and software development Startup University research labPage 15 of 94A7.Page 109 of 381 PEOPLE Kristine Lu PhD candidate School of Education and Social Policy Gustavo Umbelino PhD candidate Technology and Social Behavior Morgan Wu PhD candidate School of Education and Social Policy Dr. Matt Easterday Associate Professor School of Education and Social PolicyPage 16 of 94A7.Page 110 of 381 TECHNICAL ASSIST. :: NEXTGENIL PLATFORM-crowdsource policy ideas from 700 young people across IllinoisPage 17 of 94A7.Page 111 of 381 6700 young people 14-34; 30+ organizationsPage 18 of 94A7.Page 112 of 381 TECHNICAL ASSIST. :: MN COMMUNITY ASSEMBLY -Discussion platform for deliberation on local government Page 19 of 94A7.Page 113 of 381 -Red Wing, MN -June 9-July 9, 2017 (4 days) -36 members of general public, random selection -Produced public report MN COMMUNITY ASSEMBLY PLATFORM -Wilmar, MN -Sept 15 - Oct 15 (4 days) -32 members of general public, random selection -Produced public reportPage 20 of 94A7.Page 114 of 381 -design of open democratic processes -training & curriculum development -developing technology platforms -leading complex R&D projects -recruiting student volunteers -campus facilities -grant writing ($3.5m) EXPERTISE & RESOURCESPage 21 of 94A7.Page 115 of 381 10Page 22 of 94A7.Page 116 of 381 -walk through milestones of PB & possible technical assistance -developing inclusive process -current risks TODAYPage 23 of 94A7.Page 117 of 381 EVANSTON PB PROCESSPage 24 of 94A7.Page 118 of 381 PB TIMELINE Planning Design Idea collection Proposal development Voting Eval.ImplementationOutreach SeptAugMarJanOctMay NovPage 25 of 94A7.Page 119 of 381 PLANNINGPage 26 of 94A7.Page 120 of 381 Design Idea collection Proposal development Voting Eval.ImplementationOutreach SeptAugMarJanOctMay Nov PlanningPage 27 of 94A7.Page 121 of 381 -Goals of planning: -1. Allocate funding for PB - DONE! -2. Allocate funding for technical assistance - DONE! -3. Allocate funding for staffing and implementation PLANNINGPage 28 of 94A7.Page 122 of 381 ALLOCATE BUDGET -Evanston allocating great amount for PB! -$2.5m / 74K residents = $34 resident (vs $9.85 average)Page 29 of 94A7.Page 123 of 381 -PB requires equivalent of 2 full time staff -Consistent advice from 2 PB implementors & PBP NEED STAFFPage 30 of 94A7.Page 124 of 381 -Each cycle requires -~100K for 2 full time staff -~100K for implementation (about $1/resident) STAFF & IMPLEMENTATION BUDGETPage 31 of 94A7.Page 125 of 381 DESIGNPage 32 of 94A7.Page 126 of 381 Planning Design Idea collection Proposal development Voting Eval.ImplementationOutreach SeptAugMarJanOctMay Nov (3-6 months)Page 33 of 94A7.Page 127 of 381 -Goals of design phase: -Form steering committee that represents the community -Write rulebook that sets PB guidelines -Recruit and train facilitators and outreach workers DESIGNPage 34 of 94A7.Page 128 of 381 -Rulebook decisions -Goals & principles, e.g., reaching under-resourced -Metrics - 15 PB metrics (Public Agenda) -Voter eligibility - e.g., everyone over 14 who lives, works, or studies in Evanston -Project criteria - e.g., ARPA eligibility, min/max amount -Voting rules, e.g. when/where/how long, ballot size, id required?, online?, -Timeline - when events happen, how many, where DESIGN - RULEBOOKPage 35 of 94A7.Page 129 of 381 -2 great example rulebooks DESIGN - RULEBOOK EXAMPLES Participator y Budgeting Chicago Rulebook 2021 PB Chicago RULEBOOK NEW YORK CITY COUNCILPage 36 of 94A7.Page 130 of 381 -Questions -who needs to be on committee to represent under-resourced? DESIGN - PB STEERING COMMITTEEPage 37 of 94A7.Page 131 of 381 -In 1st Rogers Park PB: -recruited community orgs, neighborhood leaders, faith-based orgs, block clubs, business and civic groups, ethnic groups — 75 people -40 agreed to design rules -12 did heavy lifting -In PB Chicago -staff, Alderman & community members from wards -12 city-wide resource organizations DESIGN - PB STEERING COMMITTEEPage 38 of 94A7.Page 132 of 381 DESIGN - ROLES & RESPONSIBILITIES Steering committee PB Staff Consultant *Design and oversee the PB process *Make decisions about the PB Process *Review and revise rules to the PB process *Supports PB Steering Committee *Represents PB process to local elected and city department heads *Draft rulebook *Draft project plan *Draft evaluation plan *Develop evaluation survey *Assist facilitation Page 39 of 94A7.Page 133 of 381 -Design deliberative processes for: -crowdsourcing policy ideas across IL -development of university certiﬁcate program -Basic research on large-group decision making for PB -Technical assistant on 2 multi-million dollar open democracy projects -Experience with wide variety of deliberative processes including, deliberative polling, crowdsourcing policy, community assembly DESIGN - EXPERTISEPage 40 of 94A7.Page 134 of 381 OUTREACHPage 41 of 94A7.Page 135 of 381 Planning Idea collection Proposal development Voting Eval.Implementation Outreach SeptAugMarJanOctMay Nov (2-3 months) DesignPage 42 of 94A7.Page 136 of 381 -Goal: -Recruit ~200 people for idea collection events OUTREACHPage 43 of 94A7.Page 137 of 381 -Start 2-3 months ahead of events -Print & digital Marketing: -email blasts & newsletter -social media -website -mail -ﬂyers -earned media, press release -Community based outreach: -reach out to community partners to spread word, recruit volunteers, host assemblies -Face to face outreach -Deep canvassing & tabling -Events -Relational organizing OUTREACHPage 44 of 94A7.Page 138 of 381 -Rogers park: -Digital marketing & ﬂyers -CBOS -CBOs good way to reach under- resourced -Face-to-face good to way to reach under-resourced, but expensive so not always done OUTREACH - BENCHMARKSPage 45 of 94A7.Page 139 of 381 OUTREACH - ROLES & RESPONSIBILITIES Leadership committee & volunteers PB Staff Consultant *Conduct outreach to mobilize community members to participate *Leading training of PB participants and volunteers *Directly conducts community outreach and recruits, trains, and manages outreach volunteers, canvassers, and partners *Maintains public communications and social media channels *Communications & web support to oversee public communications and integration with city digital platforms *Develop training guides for outreach *Training for outreach volunteers *Setup and maintain website, social media & CRM *Design outreach and publicity materials *Recruit student volunteers Page 46 of 94A7.Page 140 of 381 -Research on use of deep-canvassing to recruit people to deliberative events -Train undergrads in deep canvassing -Digital and print marketing for NextGenIL campaign OUTREACH - EXPERTISEPage 47 of 94A7.Page 141 of 381 IDEA COLLECTIONPage 48 of 94A7.Page 142 of 381 Planning Proposal development Voting Eval.Implementation Idea collection SeptAugMarJanOctMay Nov OutreachDesign (1-2 months)Page 49 of 94A7.Page 143 of 381 -Goals: -Inform ~200 residents about PB -Collect ~10 ideas from each assembly -Recruit ~30 budget delegates IDEA COLLECTIONPage 50 of 94A7.Page 144 of 381 IDEA COLLECTION - BENCHMARKS -PB Chicago: -at least 5 events -2 events for underrepresented e.g., youth, non-English -targeted events at CBOs, churches, civci associationsPage 51 of 94A7.Page 145 of 381 -Agenda: -Introduce PB process -Brainstorm ideas -Ask volunteers to become budget delegates -Collect ideas & surveys IDEA COLLECTIONPage 52 of 94A7.Page 146 of 381 IDEA COLLECTION - ROLES & RESPONSIBILITIES Leadership committee & volunteers PB Staff Consultant *Facilitate idea collection events, project expos, and community representative meetings *Lead training of PB participants and volunteers *Prepares materials for meetings and events *Reserve spaces for assemblies and meetings *Help arrange food and logistics for assemblies and meetings *Translators for PB materials and interpreters at PB events *Arrange child care providers *Write idea collection facilitation guide *Model idea collection workshop *Train facilitators *Recruit student volunteers Page 53 of 94A7.Page 147 of 381 -Over decade experience teaching and facilitating brainstorming processes -Research on large-group idea generation processes and technology -Developed online platforms for large-group deliberation IDEA COLLECTION - EXPERTISEPage 54 of 94A7.Page 148 of 381 PROPOSAL DEVELOPMENTPage 55 of 94A7.Page 149 of 381 Planning (3-5 months) Voting Eval.Implementation Proposal development SeptAugMarJanOctMay Nov OutreachDesign Idea collectionPage 56 of 94A7.Page 150 of 381 -Goals: -develop ~14 proposals for PB ballot PROPOSAL DEVELOPMENTPage 57 of 94A7.Page 151 of 381 PROPOSAL DEVELOPMENT - BENCHMARKSPage 58 of 94A7.Page 152 of 381 PROPOSAL DEVELOPMENT - PROCESS Submit ballot Submit proposal Meeting 5 -Review city feedback -Revise proposals Meeting 4 -Report back from staff meeting -Final list of projects -Identify research questions City staff meeting Department brieﬁngOrientation Meeting 3 -Share research -Short list of projects -Identify question for city staff meeting Meeting 2 -Select priority projects -Plan research Meeting 1 -Review ideas and discuss needs -Discuss eligibility -Identify research questionsPage 59 of 94A7.Page 153 of 381 PROPOSAL DEVELOPMENT - ROLES & RESPONSIBILITIES City staff PB Staff Consultant *Vet (limited number) of proposal *Brief budget delegates *Answer PB staff questions from participants *Interfaces between participants and city departments *Ensures smooth and timely vetting of project proposals by staff in other city departments *Provide feedback and technical assistance on project proposals *Deliver ﬁnal PB decisions to the City *Write proposal development guide *Facilitate model budget delegate onboarding *Train facilitators *Recruit policy development assistantsPage 60 of 94A7.Page 154 of 381 -Teach policy development to civic engagement undergrads -Research on teaching policy writing for PB -Developed online platforms for policy development PROPOSAL DEVELOPMENT - EXPERTISEPage 61 of 94A7.Page 155 of 381 PROJECT EXPOPage 62 of 94A7.Page 156 of 381 -Goals: -voting outreach -transparency and credibility of process -educate voters about proposals -feedback on proposals PROJECT EXPO Page 63 of 94A7.Page 157 of 381 -PB Chicago: -at least 2 project expos PROJECT EXPO - BENCHMARKSPage 64 of 94A7.Page 158 of 381 -Delegates prepare “science-fair” style presentations -sometimes done before/concurrently with voting PROJECT EXPOS - PROCESSPage 65 of 94A7.Page 159 of 381 VOTINGPage 66 of 94A7.Page 160 of 381 Planning (1 month) Proposal Development Eval.Implementation Voting SeptAugMarJanOctMay Nov OutreachDesign Idea collectionPage 67 of 94A7.Page 161 of 381 Voting methods: -traditional polling locations -popup-voting -place-based online -online only VOTINGPage 68 of 94A7.Page 162 of 381 -PB Chicago -residents 14 and up can vote -many acceptable ids -5 days of voting at aldermanic office -1 voting assembly -2 mobile voting sites & targeted mobile voting for people of color, low-income, immigrants VOTING - BENCHMARKSPage 69 of 94A7.Page 163 of 381 VOTING - ROLES & RESPONSIBILITIES PB Staff Consultant *Lead training of PB volunteers *Prepares materials for meetings and events *Reserve spaces for assemblies and meetings *Help arrange food and logistics for assemblies and meetings *Translators for PB materials and interpreters at PB events *Arrange child care providers *Deliver ﬁnal PB decisions to the City *Write Voting facilitation guide *Model voting event *Train facilitators *Recruit student volunteersPage 70 of 94A7.Page 164 of 381 -Research on designing deliberative voting caucuses -Developed online platform for polling VOTING - EXPERTISEPage 71 of 94A7.Page 165 of 381 Public Spending, by the People: Participatory Budgeting in the United States and Canada in 2014 —152 Photo provided by the Participatory Budgeting ProjectEVALUATIONPage 72 of 94A7.Page 166 of 381 Planning (1-2 months) Proposal Development Voting Implementation Evaluation SeptAugMarJanOctMay Nov OutreachDesign Idea collectionPage 73 of 94A7.Page 167 of 381 -Surveys from -idea collection -proposal development -voting -Community feedback meetings -Census data -Public records EVALUATION - DATA SOURCESPage 74 of 94A7.Page 168 of 381 Civic and political life 1.Eligible residents who participate 2.PB voters who didn’t vote in recent local election 3.PB voters ineligible to vote in recent local election 4.Participants who report prior civic engagement 5.Participants who report new/returning to PB 6.CBOS involved in PB 7.Local officials re-elected Inclusion and Equity 8.Low SES, people of color 9.Accessibility of events 10.Allocation of funds by project type Impact on Government 11.New/continued/discontinued PB process 12.Amount of funds allocated to PB projects 13.Project completion rates 14.Amount of additional money allocated to projects 15.Dollar amount spend on PB implementation EVALUATION - METRICSPage 75 of 94A7.Page 169 of 381 EVALUATION - ROLES & RESPONSIBILITIES Leadership committee & volunteers Staff Consultant *Participate in evaluating the PB process *Prepares materials for meetings and events *Reserve spaces for assemblies and meetings *Help arrange food and logistics for assemblies and meetings *Translators for PB materials and interpreters at PB events *Arrange child care providers *Analyze evaluation data *Analyze recommendations *Draft ﬁnal reportPage 76 of 94A7.Page 170 of 381 -Over decade experiencing leading R&D project -Expertise in qualitative, quantitative and design-based research methods -Published over 30 full-length peer-reviewed research articles EVALUATION - EXPERTISEPage 77 of 94A7.Page 171 of 381 PROPOSAL IMPLEMENTATIONPage 78 of 94A7.Page 172 of 381 Planning Proposal Development Voting Evaluation Implementation SeptAugMarJanOctMay Nov OutreachDesign Idea collectionPage 79 of 94A7.Page 173 of 381 -City implements winning projects -Monitor and troubleshoot implementation -Communicate progress to participants PROPOSAL IMPLEMENTATIONPage 80 of 94A7.Page 174 of 381 INCLUSIONPage 81 of 94A7.Page 175 of 381 -note - each community is different, following represents averages across many communities & processes WHO IS (USUALLY) UNDER-REPRESENTEDPage 82 of 94A7.Page 176 of 381 -18-44 often underrepresented AGEPage 83 of 94A7.Page 177 of 381 -Hispanic and Asian often under- represented RACE/ETHNICITYPage 84 of 94A7.Page 178 of 381 -under $25K and $100K+ most likely to be over & under-represented INCOMEPage 85 of 94A7.Page 179 of 381 -Less education more likely to be underrepresented EDUCATIONPage 86 of 94A7.Page 180 of 381 -Males often underrepresented GENDERPage 87 of 94A7.Page 181 of 381 1. Strategic funds -PB money that matters to low-income people (housing, jobs, schools) -Greater amounts of money 2. Grassroots leaders -Include most marginalized in design, leadership & evaluation -Recruit leaders already mobilizing marginalized communities 3. Accessible events -Diverse locations within walking distance and transit -Daytime meetings for youth and seniors -Events that under-resourced groups attend -Mobile voting stands -Interpretation & translation -Skilled facilitation -Safe spaces (e.g., special delegate groups and voting locations) -Make it fun 4. Targeted outreach -Direct recruitment of underrepresented populations -Hire special canvassers -Volunteer phone bank, door knob, ﬂying, meeting INCLUSION STRATEGIES (LERNER 2012)Page 88 of 94A7.Page 182 of 381 RISKSPage 89 of 94A7.Page 183 of 381 -PB staff (equivalent to 2 full time positions) & implementation budget critical for success -Allocating resources for staff should be highest priority RESOURCES FOR STAFF AND IMPLEMENTATIONPage 90 of 94A7.Page 184 of 381 -Currently behind schedule -Will need to shorten or overlap particular phases TIME Planning Design Idea collection Proposal development Voting Eval.ImplementationOutreach SeptAugMarJanOctMay Nov Today We are herePage 91 of 94A7.Page 185 of 381 -ARPA policies are more complex that capital expenditures -Should give sufficient time / staff to vet and answer questions ARPA COMPLEXITYPage 92 of 94A7.Page 186 of 381 -Outreach critical, CBOs & f2f best to reach under-resourced, but f2f may be prohibitively expensive -Focus on connecting with CBOs -Try building more extensive volunteer outreach team OUTREACHPage 93 of 94A7.Page 187 of 381 QUESTIONS?Page 94 of 94A7.Page 188 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Resolution 45-R-22, Authorizing the City Manager to hire Participatory Budgeting Staff Date: June 27, 2022 Recommended Action: The Participatory Budgeting Committee recommends that the City Council adopt Resolution 45-R-22, Authorizing the City Manager to hire Participatory Budgeting Staff for approximately 16 months in the not-to-exceed amount of $200,000. Funding Source: Funding (Account Fund Act Plan Rescue by the provided be will American 170.99.9971.61010). The approved ARPA plan allocates $1,000,000 for Administration / Other of which $200,000 was earmarked for temporary staff to manage the in-house Participatory Budgeting Process, all of which remains. Council Action: For Action Summary: The City Council adopted the City of Evanston American Rescue Plan Act (ARPA) 2021 plan on March 14, 2022, and this plan allocates $3.5M for a participatory budgeting (PB) process that will effectively engage Evanston residents, particularly historically disenfranchised groups, so that new voices are heard. The process will use grassroots organizing, outreach and neighborly word of month to reach people who usually don't participate in the local government process. At tonight's meeting, staff has requested the City Council to authorize the City Manager to negotiate and execute a Partnership and Services Agreement with Northwestern University (NU) to design a participatory budgeting process to distribute the $3.5M of ARPA funds for the city of Evanston with the voting portion completed by September 1, 2023. A8.Page 189 of 381 However, the scope of work to be completed under that agreement does not provide all the staffing and support needed to have an effective PB process. The NU pr oposal clearly indicates that the City needs to provide the equivalent of 2 FTEs to the PB process. Staff is proposing to hire a full time PB Manager and a part time PB Coordinator for an approximately 16 month period, from August 2022 through November 2023. As outlined in the NU proposal, the City's PB staff will be responsible for: •Provides oversight and implementation of process •Represents PB process to local elected and city department heads •Supports PB Steering Committee •Leads training of PB participants and volunteers •Interfaces between participants and city departments •Interfaces between PB staff and city departments •Ensures smooth and timely vetting of project proposals by staff in other city departments •Serve as point people in city departments to oversee project vetting •Provides feedback and technical assistance on project proposals •Delivers final PB decisions to the City •Directly conducts community outreach and recruits, trains, and manages outreach volunteers, canvassers, and partners •Maintains public communications and social media channels •Provides communications & web support to oversee public communications and integration with city digital platforms •Provide 2-4 outreach canvassers during idea collection phase and the PB voting phase •Prepares materials for meetings and events •Reserves spaces for assemblies and meetings •Arranges food and logistics for assemblies and meetings •Arranges translators for PB materials and interpreters at PB events •Coordinates child care providers at PB events The job descriptions for these two positions are attached for reference. If this Resolution is adopted, staff will begin the hiring process and hopefully fill the positions by August 1, 2022. The employees are anticipated to continue working on the PB process through November 2023 to ensure that the selected projects are appropriately funded and incorporated into the City's 2024 budget for implementation to meet the required ARPA funded project completion dates. Attachments: Resolution 45-R-22 Participatory Budgeting Manager Job Description Participatory Budgeting Coordinator Job Description Page 2 of 10 A8.Page 190 of 381 06/27/2022 45-R-22 A RESOLUTION Authorizing the City Manager to hire Participatory Budgeting Staff WHEREAS, the City Council adopted the City of Evanston American Rescue Plan Act (ARPA) 2021 plan on March 14, 2022; and WHEREAS, the ARPA plan allocates $3,500,000 for Participatory Budgeting to educate and involve residents in allocating ARPA funding with a focus on under-resourced residents; WHEREAS, the ARPA plan allocates $1,000,000 in the Administration & Other category of which $100,000 is earmarked for developing the Participatory Budget process; and WHEREAS, the additional $900,000 is earmarked in the Administration & Other category for Grant Management, Compliance & Reporting and is vastly underspent since no qualified person applied for the position; WHEREAS, The City Council has approved a staff recommendation to authorize the City Manager to negotiate and execute a Partnership and Services Agreement with Northwestern University to design a participatory budgeting process to distribute $3.5M of ARPA funds for the city of Evanston with the voting portion completed by September 1, 2023 in the amount of $100,000; and WHEREAS, the Partnership and Services Agreement indicates that the City should budget approximately $77,000 for costs Other Than Personnel Services (OTPS) and the Participatory Budgeting Committee recommends having additional Page 3 of 10 A8.Page 191 of 381 45-R-22 ~2~ funds available for potential honorariums for a total not to exceed amount of $200,000; and WHEREAS, The Partnership and Services Agreement requires the City of Evanston to provide the equivalent of two (2) full time employees to the Participatory Budgeting process; and WHEREAS, The City does not currently have the 2 full time employees to dedicate to the Participatory Budgeting process. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized to hire one full-time Participatory Budgeting Manager position, and one part-time Participatory Budgeting Coordinator position. These positions are to be filled as soon as possible and continue through November 2023. SECTION 3: Funding for these positions will be from the underspent funds allocated in the Administration & Other category for Grant Management, Compliance & Reporting in the not to exceed cost of $200,000. SECTION 4: Funding for the OTPS and honorariums, in the not to exceed amount of $200,000, shall be included in the $3,500,000 ARPA funding allocated for Participatory Budgeting. SECTION 5: Resolution 45-R-22 shall be in full force and effect from and after its passage and approval, in the manner provided by law. Page 4 of 10 A8.Page 192 of 381 45-R-22 ~3~ _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 10 A8.Page 193 of 381 Date Developed: HR Review Date: JOB DESCRIPTION/JOB POSTING AN EQUAL OPPORTUNITY EMPLOYER M/W/D DEPARTMENT:City Manager’s Office DIVISION:City Manager’s Office POSITION TITLE:Participatory Budgeting Manager JOB TYPE:Full - time (Contractual) PAY GRADE/RANGE:$48/Hour FLSA STATUS: OPENING DATE: CLOSING DATE: *Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range. NATURE OF WORK: The Participatory Budgeting Manager coordinates the day to day local project management of the City’s first Participatory Budgeting project. This position will facilitate outreach and multiple public community engagement events, attend and facilitate the Participatory Budgeting Steering Committee meetings, ensure pilot stays on track, interface with community groups and City departments, facilitate the overall process, and provide other strategic, technical assistance and communications support for the pilot. The Participatory Budgeting Manager will work closely with the City’s consultant to implement the pilot. The Participatory Budgeting Manager is a defined term contractual position anticipated to complete the City's Participatory Budgeting (PB) process from July 2022 to November 2023. ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following): ●In conjunction with the City's consultants, leads the planning and logistics coordination for large-scale public meetings to educate residents and community stakeholders on PB, develop project proposals, and meetings for public voting on projects. ●Devises creative ways to get meaningful feedback from under-resourced residents. ●Trains and manages PB participants, volunteers, and canvassers. ●Maintains content for the pilot's website and social media channels. ●Prepares materials for meetings and events. ●Interfaces with community organizations. ●Tracks project budget and deliverables to ensure the pilot meets major milestones and deadlines. ●Assists community budget delegates with developing spending proposals and vetting proposals with City officials and agency representatives. ●Works with the consultant in facilitating meetings and group discussions. ●Works with a consultant, develops communications and information on the pilot for the public and other targeted audiences. ●Delivers final PB decisions to the City Council MINIMUM REQUIREMENTS OF WORK: Page 6 of 10 A8.Page 194 of 381 ●Must possess a bachelor’s degree or higher from an accredited college or university. ●Must possess a vaild driver’s license and a clean driving a record. ●Must possess one (1) or more years of performing related work with progressively increasing responsibilities. ●Master’s degree in Public Administration, Public Policy, Communications, Public relations, Project management or related field with specialization in municipal finance/ budgeting processes preferred. ●Some experience implementing participatory budgeting processes in partnership with a City is preferred. Must be willing and able to work in a non-benefited contractual position that is anticipated to terminate with the conclusion of the participatory budgeting process (anticipated November 2023). Knowledge, skills, and abilities in the following areas •Strong organizational and project coordination skills. •Ability to work with diverse stakeholders with competing interests on challenging and dynamic projects. •Strong communication skills including professional writing, strong public speaking, and public presentation, and planning skills. •Ability to use of the internet including, social media, and other electronic means of communication to disseminate information and engage with the community. •Ability to supervise, train, and effectively manage volunteers and assign tasks to part-time staff. PHYSICAL REQUIREMENTS OF WORK: The employee works in a primarily sedentary position, with the occasional need to use force to exert up to 25 pounds to lift, carry or otherwise move objects, books, materials, etc. The employee is subject to inside environmental conditions, protection from weather conditions, but not necessarily from indoor temperature changes. The employee moves between worksites in different locations, and to other locations in order to conduct portions of the position. There are no environmental hazards associated with this classification. . SUPERVISION: General supervision is provided by the Interim Deputy City Manager PUBLIC CONTACT: The employee has regular and consistent contact with citizens, service providers, community and other similar groups, as well as the City Council, committees, boards and commissions. Presentations to a variety of groups throughout the community and city staff are developed and delivered regularly by the employee. The employee will also have daily contact with city employees. Excellent verbal, written, and presentation, and interpersonal skills are required, including the ability to occasionally deal with adversarial situations. SELECTION METHOD TYPE OF ELIGIBILITY LIST LIFE OF ELIGIBILITY LIST Structured Oral Interview To apply for this position, please apply online at www.cityofevanston.org on or before the closing date. Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position. Candidates will also be subject to qualifying pre- employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check. The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity. The City of Evanston is also committed to accessibility Page 7 of 10 A8.Page 195 of 381 for persons with disabilities. Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-866-5095 (TTY) Page 8 of 10 A8.Page 196 of 381 Date Developed: HR Review Date: JOB DESCRIPTION/JOB POSTING AN EQUAL OPPORTUNITY EMPLOYER M/W/D DEPARTMENT:City Manager’s Office DIVISION:City Manager’s Office POSITION TITLE:Participatory Budgeting Coordinator JOB TYPE:Part - time (Contractual) PAY GRADE/RANGE: $24/hour FLSA STATUS: OPENING DATE: CLOSING DATE: *Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range. NATURE OF WORK: The Participatory Budgeting Coordinator supports the City’s first Participatory Budgeting project to administer $2.5m of American Rescue Plan Act (ARPA) funds through a participatory budgeting (PB) program to educate and involve residents in allocating ARPA funding with a focus on supporting under-resourced residents. This position provides overall administrative and logistical supports for the process, coordinates volunteers, prepares materials for meetings and supports the Participatory Budgeting Manager during meetings and training. The Participatory Budgeting Coordinator works closely with the other City Staff and the City’s consultant to implement the pilot. The Participatory Budgeting Coordinator is a defined term contractual position anticipated to complete the City's Participatory Budgeting (PB) process from July 2022 to November 2023. As a contractual position, the role does not offer benefits or paid time off. ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following): ●Reaches out to nonprofit and community-based organizations to form partnerships to help promote PB process. ●Drafts social media posts to promote events. ●Schedules PB idea collection and voting events and prepares materials for events. ●Assists with event setup and clean up. ●Compiles notes from Participatory budgeting meetings. ●Devises creative ways to get meaningful feedback from under-resourced residents. ●Tracks and follows up on required tasks needed for launching PB. ●Maintains content for the pilot's website and social media channels. ●Prepares materials for meetings and events. ●Interfaces with community organizations . ●Assists Participatory Budgeting Manager and consultants with other duties and tasks as necessary. MINIMUM REQUIREMENTS OF WORK: ●Must possess sixty 60 or more college credit hours. ●Must possess one (1) or more years of similar work experience working with community organizations, non-profits, or local government. Page 9 of 10 A8.Page 197 of 381 Knowledge, skills, and abilities in the following areas ●Strong organizational and project coordination skills. ●Ability to work with diverse stakeholders with competing interests on challenging and dynamic projects. ●Strong communication skills including professional writing, strong public speaking, and public presentation, and planning skills. ●Ability to use of the internet including, social media, and other electronic means of communication to disseminate information and engage with the community. ●Excellent verbal, written, and presentation, and interpersonal skills,, including the ability to occasionally deal with adversarial situations in a professional manner. PHYSICAL REQUIREMENTS OF WORK: The employee works in a primarily sedentary position, with the occasional need to use force to exert up to 25 pounds to lift, carry or otherwise move objects, books, materials, etc. The employee is subject to inside environmental conditions, protection from weather conditions, but not necessarily from indoor temperature changes. The employee moves between worksites in different locations, and to other locations in order to conduct portions of the position. There are no environmental hazards associated with this classification. SUPERVISION: General supervision is provided by the Participatory Budgeting Manager PUBLIC CONTACT: The Participatory Budgeting Coordinator has regular and consistent contact with City of Evanston staff, citizens, service providers, community and other similar groups, as well as the City Council, committees, boards and commissions. SELECTION METHOD TYPE OF ELIGIBILITY LIST LIFE OF ELIGIBILITY LIST Structured Oral Interview To apply for this position, please apply online at www.cityofevanston.org on or before the closing date. Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position. Candidates will also be subject to qualifying pre- employment processes, including medical examination, drug/alcohol screen, employment verification, and criminal background check. The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person’s race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity. The City of Evanston is also committed to accessibility for persons with disabilities. Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-866-5095 (TTY) Page 10 of 10 A8.Page 198 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Zalmezak, Economic Development Manager Subject: Resolution 47-R-22 Authorizing the City Manager to Execute a Contract for the Purchase of Real Property Located at 1917 -25 Jackson Avenue and 1413-25 Emerson Street in the amount of $1,675,000. Date: June 27, 2022 Recommended Action: Councilmember Burns recommends adoption of Resolution 47 -R-22, Authorizing the City Manager to Execute a Contract for the Purchase of Real Property Located at 1917 -25 Jackson Avenue and 1413-25 Emerson Street in the amount of $1,675,000. Funding Source: Two funding sources are recommended: 1) $1 million from the Affordable Housing F und 250.21.5465.65530. There is approximately $2.3 million available. 2) $675,000 from the West Evanston TIF Fund 335.95.5870.65507. The current balance is approximately $4.1 million. The TIF is now generating approximately $1.8 million annually. CARP: N/A Council Action: For Action Summary: Staff seeks City Council authorization to execute a contract to purchase the residential properties located at 1917 Jackson, 1921 Jackson, 1925 Jackson, 1413 Emerson, 1419 Emerson, 1421 Emerson and 1425 Emerson. The acquisition cost is $1,675,000. The properties are highlighted in the map below. A9.Page 199 of 381 The properties are owned by Victoria Kathrein. Councilmember Burns recommends acquiring the properties as part of a broader strategy to develop affordable housing. Ms. Kathrein is aware of Councilmember Burns’ desire to acquire the properties for this purpose. She is awaiting a formal offer from the City of Evanston. Time is of the essence. The properties are boarded up and should have already been demolished. The blighted appearance has created a sense of urgency amongst neighbors. Upon acquisition of the property, staff will proceed with demolition either through a traditional wrecking company or a deconstruction/workforce development opportunity with Evanston Rebuilding Warehouse. Evanston Fire De partment has inquired about the possibility of training in the vacant properties prior to demolition. The City will be responsible for demolition cost. The owner is firm on sales price and believes she has other private market sales options. If given authority to execute a purchase contract, staff will contract with a demolition/deconstruction contractor. Staff will concurrently work with Councilmember Burns on a community engagement process creating an RFP for the redevelopment of the property as a mixed income affordable housing residential development. Attachments: 47-R-22 Authorizing Purchase of 1917-25 Jackson and 1413-25 Emerson Page 2 of 6 A9.Page 200 of 381 6/16/2022 47-R-22 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1917-25 Jackson Avenue and 1413 -25 Emerson Street in Evanston, Illinois WHEREAS, the City of Evanston seeks to purchase vacant housing structures at 1917-25 Jackson Avenue and 1413-25 Emerson Street, Evanston, Illinois, 60201 (the “Subject Property”); and WHEREAS, the Subject Property will be utilized to redevelop with multi-family mixed income affordable housing; and WHEREAS, the City Council hereby finds and determines that the best interests of the City of Evanston and its residents will be served by purchasing the aforesaid Subject Property, NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to negotiate all necessary terms, as they may determine to be in the best interests of the City, and which shall be approved as to form by the Corporation Counsel, of a contract for the purchase of real property, legally described in Exhibit A, attached hereto and made a part hereof, commonly known as 1917-25 Jackson Avenue and 1413-25 Emerson Street, Evanston, Illinois, and execute said contract. Page 3 of 6 A9.Page 201 of 381 47-R-22 ~ 2 ~ SECTION 2: That the purchase price for the Subject Property shall not exceed one million six hundred seventy-five thousand dollars ($1,675,000). SECTION 3: That this Resolution 47-R-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 6 A9.Page 202 of 381 47-R-22 ~ 3 ~ EXHIBIT A LEGAL DESCRIPTION ALL OF LOT 9 IN BLOCK 5 IN GRAND AND JACKSON’S ADDITION TO EVANSTON, BEING THE SOUTH PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 AND PART OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 18 TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS LOT 10 IN BLOCK 5 IN GRANT AND JACKSON’S ADDITION TO EVANSTON, IN SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS THE SOUTH 35 FEET OF LOT 11 (EXCEPT THAT PART, IF ANY, FALLING WITHIN THE NORTH 15 FEET OF SAID LOT 11) IN BLOCK 5 IN GRANT AND JACKSON’S ADDITION TO EVANSTON IN SECTION 13, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS PINs: 10-13-211-011-0000 10-13-211-010-0000 10-13-211-009-0000 Commonly Known As: 1917-1925 Jackson Avenue, Evanston IL 60201 THE WEST 36 FEET OF LOT 17 IN BLOCK 5 IN GRANT AND JACKSON’S ADDITION TO EVANSTON, A SUBDIVISION OF A PART OF THE NORTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 13, TOWNSHIP 41 NORTH RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN AND A PART OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS THE EAST 30 FEET OF LOT 17 IN BLOCK 5 IN GRANT AND JACKSON’S ADDITION TO EVANSTON A SUBDIVISION OF PART OF THE NORTHEAST ¼ OF THE NORTHEAST ¼ OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, AND PART OF THE NORTHWEST ¼ OF THE NORTHWEST ¼ OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY ILLINOIS LOTS EIGHTEEN (18) AND NINETEEN (19) IN BLOCK FIVE (5) IN GRANT AND JACKSON’S ADDITION TO EVANSTON IN THE NORTHEAST ¼ OF Page 5 of 6 A9.Page 203 of 381 47-R-22 ~ 4 ~ SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN IN COOK COUNTY, ILLINOIS PINs: 10-13-211-023-0000 10-13-211-024-0000 10-13-211-025-0000 10-13-211-026-0000 Commonly Known As: 1413-1425 Emerson Street, Evanston IL 60201 Page 6 of 6 A9.Page 204 of 381 Memorandum To: Honorable Mayor and Members of the City Council From: Alexandra Ruggie, Assistant City Attorney Subject: Resolution 44-R-22, Authorizing the Settlement and Release of All Claims in Ronald Louden Jr. v. City of Evanston, et al. Date: June 27, 2022 Recommended Action: Staff recommends approval of Resolution 44-R-22, authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Louden v. City of Evanston, et al. (Case no. 2018-cv-5242) Funding Source: Funding will be provided from the Insurance Fund Settlement Costs - Liability (Account 605.99.7800.62260) CARP: N/A Council Action: For Action Summary: Plaintiff filed his lawsuit in 2018 in the United States District Court of the Northern District of Illinois. The City and Plaintiff wish to resolve all claims in this litigation by settlement. The settlement amount of $150,000.00 will be distributed to P laintiff according to the terms of the settlement agreement and includes plaintiff's attorney's fees and costs. The settlement agreement and release was reviewed and approved as to form by the City's attorneys. Plaintiff executed the settlement agreement and release. Plaintiff will dismiss the lawsuit with prejudice terminating the lawsuit upon approval of Resolution 44 -R-22. Execution of the settlement agreement and payment is not an admission of liability by the Defendant. Attachments: 44-R-22 Authorizing Settlement and Release in Louden v. City of Evanston, et al. A10.Page 205 of 381 06/27/2022 44-R-22 A RESOLUTION Authorizing the Settlement and Release of all Claims in Ronald Louden Jr. v. City of Evanston, et al. WHEREAS, Case No. 2018-cv-5242 in the Northern District of Illinois, Eastern Division, concerns a lawsuit against the City of Evanston; and WHEREAS, the parties seek to settle and release all claims pursuant to the terms of a Release and Settlement Agreement (“Settlement Agreement”) negotiated by attorneys of record in this litigation; WHEREAS, the City will pay Plaintiff’s counsel of record for the benefit of Plaintiff a settlement amount of one hundred fifty thousand dollars ($150,000.00) (“Settlement Payment”); and WHEREAS, pursuant to the terms of the Settlement Agreement Plaintiff’s counsel will obtain an order from the court dismissing with prejudice all claims brought against Defendant in Case No. 2018-cv-5242; and WHEREAS, in compliance with Section 2(e) of the Open Meetings Act, 5 ILCS 120/2(e), the City must approve final action on settlement of this litigation in open session; and WHEREAS, issuance of the City’s Settlement Payment is not an admission of liability. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City is hereby authorized to approve settlement with Page 2 of 3 A10.Page 206 of 381 44-R-22 ~2~ Plaintiffs’ counsel of record and issue the City’s Settlement Payment pursuant to the terms of the Settlement Agreement. The City’s Settlement Payment is not an admission of liability. SECTION 2: Resolution 44-R-22 shall be in full force and effect from and after its passage and approval, in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 3 of 3 A10.Page 207 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lukasz Tatara, Acting Parking Division Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Ordinance 30-O-22, Amending City Code Sections 10-1-3 “Definitions” and Section 10-4 “Stopping, Standing or Parking” Creating a “Commercial Vehicle Permit Pilot Program” Date: June 27, 2022 Recommended Action: Pursuant to Councilmember Suffredin’s referral and the direction from the Administration & Public Works Committee/Councilmembers, staff presents Ordinance 30-O-22, amending City Code Section 10-1-3 “Definitions” and Sections in Chapter 10-4 “Stopping, Standing or Parking” creating a Commercial Vehicle Parking Permit Pilot Program. A permit will be required for commercial vehicles with a passenger, “FP,” or “B” plate with commercial markings (other than small ride-share stickers affixed to the front/rear windows) to park in residential area s overnight. The permit will be free for “passenger” and “FP” plates with commercial markings and $200 for “B” plates with commercial markings. Vehicles will not be allowed to have any trailer and/or attachment to the front/sides/rear. The pilot will be th e period of October 1, 2022 through September 30, 2023. There will be a limit of 20 permits per Ward on a first come, first served basis. Council Action: For Introduction Summary: The City of Evanston City Code, Section 10-4-5-3, Parking of Commercial Vehicles and Buses, currently states that it is unlawful for any commercial vehicle or bus to park on a residential street between the hours of 9:00 PM and 7:00 AM. Several Councilmemb ers inquired about allowing Commercial vehicles the ability to park on the street overnight in order to help residents that may have this type of vehicle. Commercial vehicles are defined by the State of Illinois and in the City Code as: "Any vehicle operated for the transportation of persons or property in the furtherance of any commercial or industrial enterprise, for hire or not for hire, not including, a commuter van, a vehicle used in a ridesharing arrangement when being used for that purpose, or a recreational vehicle not being used commercially." A11.Page 208 of 381 Parking staff, per a Councilmember’s referral, presented an Ordinance adding a permit for certain commercial vehicles the ability to park on-street overnight in residential areas. The Parking Enforcement Officers (PEOs) are not able to determine the weight of a vehicle so a permit would have to be connected to a certain type of license plate, including passenger, FP (fleet), or B plates to be able to enforce compliance. The Ordinance was discussed at numerou s meetings but was never Introduced or Adopted. Council Members are now requesting a pilot program, a limit to the number of permits that can be processed, and a permit fee. In addition, the updated Ordinance adds detail in the Commercial Vehicle Definitio n about which license plates and commercial markings designate a vehicle as a Commercial Vehicle. Pilot Program Details: In order to obtain a Commercial Vehicle Parking Permit, a resident would need to come into the Collector’s office and show the following: proof of residency (one permit per address), documentation from the company issuing the vehicle to the resident, and the passenger/FP (fleet)/B-truck plate registration. The vehicle will then be added to the database with no further work for the resident or City. The permit would be free for “passenter” and “FP” plates with commercial markings (other than rideshare stickers), and cost $200 for “B” plates with commercial markings. The pilot will be for the period of October 1, 2022 through September 30, 2023. The PEOs currently use the License Plate Recognition (LPR) system that connects with the Passport database. If a PEO were to spot a vehicle with commercial markings or the “B” license plate, it would run the license plate and determine if it had the permit. Again, please note that the PEOs are not able to verify the weight of a vehicle. The LPR system only verifies if a permit or wheel tax has been paid, and does not give any further information regarding the weight of the individual vehicle. The pilot program will only issue 20 permits per Ward. There are currently around 1000 “B” plate vehicles with a paid wheel tax in Evanston. If all vehicles were allowed the permit, it could cause significant congestion to certain residential streets. In ad dition, please note that passenger vehicles used for rideshare purposes that are only designated by small stickers (Uber or Lyft stickers on front/back windows, etc) will not be considered a “commercial vehicle” in Evanston. Vehicles with a Commercial Vehicle Permit must not have any attachments to the front/sides/rear. Legislative History: The matter was first discussed at the Administration & Public Works Committee in February 2022, with a request to return with a recommended action. At the April 11, 2022, Administration & Public Works meeting, it was recommended that the Ordinance be amended to remove "B" plate commercial vehicles from being eligible for the permit. In addition, language was added to reflect that one permit will be allowed per address. At the April 25, 2022, Administration & Public Works meeting, the item was tabled and requested to return to the following meeting. Page 2 of 7 A11.Page 209 of 381 At the May 9, 2022 Administrative & Public Works meeting, the matter was tabled until June 13. The Committee asked for Council to contact staff and provide direction on amendments to the Ordinance. Staff received direction from various Councilmembers and is returning with the updated Ordinance. At the June 13, 2022 Administrative & Public Works meeting, Committee members requested a change in cost for commercial vehicles based on passenger/FP (free) and B plates ($200) and requested the amount of permits change to 20 permits per Ward. Attachments: Ordinance 30-O-22 - Commercial Vehicle Parking Permit Page 3 of 7 A11.Page 210 of 381 3/10/22 4/12/22 5/31/22 6/13/22 6/27/22 30-O-22 AN ORDINANCE Amending City Code Sections 10-1-3 “Definitions” and Section 10-4 “Stopping, Standing or Par king” Creating a “Commercial Vehicle Per mit Pilot Program” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-1-3 “Definitions”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 10-1-3. - DEFINITIONS. The following words and phrases when used in this Title shall, for the purposes of this Title, have the meanings respectively ascribed to them in this Section, except when the context otherwise requires; in the event that no definition is provided herein for a word or phrase used in this Title, the meaning shall be determined by reference to the Illinois Motor Vehicle Code, 625 ILCS 5/ et seq., as amended. COMMERCIAL VEHICLE: Any vehicle operated for the transportation of persons or property in the furtherance of any commercial or industrial enterprise, for hire or not for hire, not including, a commuter van, a vehicle used in a ridesharing arrangement when being used for that purpose, or a recreational vehicle not being used commercially, or any vehicle with commercial marking(s) other than small rideshare stickers affixed to the front or back windows. Page 4 of 7 A11.Page 211 of 381 30-O-22 SECTION 2: City Code Section 10-4-5-2 “Parking in Predominantly Residential Areas”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 10-4-5-2. PARKING IN PREDOMINANTLY RESIDENTIAL AREAS. (A) Violation Penalty. It shall be unlawful for any person to park a taxicab, or any vehicle, other than a "passenger vehicle," as defined in this Title, in any street of any block in which more than one-half (½) of the buildings in such block are used exclusively for residential purposes, and in which block this regulation has been posted, for a longer period than is necessary for the reasonable expeditious loading or unloading of such vehicles, with the exception of those with a Commercial Vehicle Parking Permit as outlined in Code Section 10-4-22. (B) Residential Permit Parking Areas. ………… 14 . Commercial Vehicles will be permitted to park on the street in a Residential Parking Permit Zone if they also obtain a Commercial Vehicle Permit. A vehicle that requires a Residential Parking Permit will also need to purchase a Commercial Vehicle Parking Permit, as outlined in Code Section 10-4-22, if the vehicle is deemed a Commercial Vehicle, as defined in Code Section 10-1-3. SECTION 3: City Code Section 10-4-5-3 “Parking of Commercial Vehicles and Buses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: It shall be unlawful for any person to park a commercial vehicle without a Commercial Vehicle Parking Permit or bus in any block in the City which meets the standards described in the following Subsections: (A) Residential Areas. It shall be unlawful for any person to park a commercial vehicle, a vehicle with a trailer and/or attachment , or bus in any block in the City in which more than one-half (½) of the buildings are used for residential purposes. This restriction shall be in effect between nine o'clock (9:00) P.M. and seven o'clock (7:00) A.M., every day. "Commercial vehicle" and "bus" as used in this Subsection shall refer to those vehicles defined as such in the Illinois Vehicle Code and in Section 10-1-3 of this Title . Page 5 of 7 A11.Page 212 of 381 30-O-22 (B) Nonresidential Areas. It shall be unlawful for any person to park a commercial vehicle, a vehicle with a trailer and/or attachment, or bus in any block in the City in which signs have been posted indicating this prohibition, for a longer period than is required for the expeditious loading or unloading of such vehicles. "Commercial vehicle" and "bus" as used in this Subsection shall refer to those vehicles defined as such in the Section 10-1-3 of this Title. SECTION 4: City Code Section 10-4 “Stopping, Standing or Parking” of the Evanston City Code of 2012, as amended, is hereby further amended to add Section 22 “Commercial Vehicle Parking Permit”: 10-4-22 Commercial Vehicle Parking Permit Pilot Program 1. Vehicles defined as a “Commercial Vehicle” in section 10-1-3 of the City Code with a passenger, “FP”, or “B” plate shall be permitted to park on residential streets at any time with a valid Commercial Vehicle Parking Permit. 2. The permit will be for the period of October 1, 2022 - September 30, 2023, and be issued at the time of the Wheel Tax renewal. 3. The cost of the permit will be $200 for “Commercial Vehicles” with a “B” plate. The cost will be free for “Commercial Vehicles” with a passenger or “FP” plate. 4. To acquire a Commercial Vehicle Parking Permit, the registered owner must provide proof of residency, vehicle registration, and if the vehicle is owned by a company or corporation, a declaration that the company or corporation is permitting use of the vehicle to an Evanston resident to the City Collector. 5. Only one permit per address is permitted. 6. A maximum of 20 permits per Ward will be issued citywide on a first-come, first-served basis. 7. Commercial Vehicles that park in Residential Parking Permit Areas will need to purchase a Residential Parking Permit and a Commercial Vehicle Parking Permit. All vehicles must also abide by the Wheel Tax procedures as defined in City Code Chapter 10-8, and any other necessary parking permits and regulations. 8. Commercial Vehicle Parking Permits do not apply to a “Commercial Vehicle” with a trailer and/or attachments on the front, rear or sides of the vehicle. Attachments will only be allowed on the top of the vehicle and must not overhang the length of the vehicle. Page 6 of 7 A11.Page 213 of 381 30-O-22 SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 7 of 7 A11.Page 214 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lukasz Tatara, Acting Parking Division Manager CC: Michael Rivera, Acting Administrative Services Director Subject: Ordinance 60-O-22, Amending Portions of City Code Section 10-11-10, “Schedule X- Limited Parking,” Sections 10-11-11, “Schedule X-I, Reserved Parking Space Areas,” and Section 10 -11-22 “Schedule XXII(B): Evanston Resident Only Parking Districts” Date: June 27, 2022 Recommended Action: Pursuant to Councilmember Burns’ referral, staff recommends City Council adoption of Ordinance 60-O-22, amending Portions of the City Code Section 10 -11-10 “Limited Parking”, Section 10-11-11 “Reserved Parking Space Areas” and Section 10-11-22 “Evanston Resident Only Parking Districts.” This Ordinance will amend parking in the 5th Ward, specifically on streets between the canal, Green Bay Road, Simpson Street and Darrow Avenue. Council Action: For Introduction Summary: Councilmember Burns discussed parking concerns with residents during a Ward meeting in late 2021, and moved parking amendments forward through the Referral Committee. Parking staff has reviewed the referrals and has made the following recommendations to meet the goals of providing more parking options for residents: • 2100-2200 Ashland Street - 2 Hour Parking between 9am-6pm; • 1500-1600 Payne Street - 12 hour free parking; • 2100-2200 Dewey Street - Evanston Resident (EVS) only parking (for those with a paid wheel tax) between 8am-6pm; and • Lot 5 (2200 Ashland Avenue) - 12 hour parking at $0.50 an hour between 8:00am- 9:00pm. Parking is free during those hours for vehicles with a paid wheel tax. In addition, overnight parking will be permitted for vehicles with a paid wheel tax. The lot currently does not offer any overnight parking. Attachments: A12.Page 215 of 381 Ordinance 60-O-22, Amending Title 10, Chapter 11 - Parking Areas in 5th Ward Page 2 of 6 A12.Page 216 of 381 6/27/22 60-O-22 AN ORDINANCE Amending Por tions of City Code Section 10-11-10, “Schedule X- Limited Par king,” Sections 10-11-11, “Schedule X-I, Reser ved Par king Space Areas,” and Section 10-11-22 “Schedule XXII(B): Evanston Resident Only Parking Districts” WHEREAS, the Evanston City Council determined that parking within the Fifth Ward is difficult for residents near the streets between the canal, Green Bay Road, Simpson Street and Darrow Avenue; and WHEREAS, certain modifications to the City Code can help to address the residents’ concerns in this area, and WHEREAS, the Evanston City Council finds that it is in the best interest of the City of Evanston or amend the parking restrictions in this area; and BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS : SECTION 1: City Code Subsection 10-11-10, “Schedule X (C); Two-Hour Limited Parking,” of the Evanston City Code of 2012, as amended, is hereby further amended to add: 10-11-10 – SCHEDULE X (C): TWO-HOUR LIMITED PARKING. SCHEDULE X (C): TWO-HOUR LIMITED PARKING (C) No person shall park a motor vehicle for a period of time longer than two (2) hours between the hours of nine o’clock (9:00) A.M. and six o’clock (6:00) P.M. on any day except Sunday and national holidays upon the following streets or portions thereof: Page 3 of 6 A12.Page 217 of 381 Ashland Avenue East side Both sides , Simpson Street Payne Street to Noyes Street Payne Street North side Both sides , Darrow Avenue to Ashland Avenue to Dewey Avenue SECTION 2: City Code Subsection 10-11-10 of the Evanston City Code of 2012, as amended, is hereby further amended to add Schedule X(R): 10-11-10 – SCHEDULE X (R): TWELVE-HOUR LIMITED PARKING. SCHEDULE X (R): TWELVE-HOUR LIMITED PARKING (R) No person shall park a motor vehicle for a period of time longer than twelve (12) hours upon the following streets or portions thereof: Payne Street North side, Dewey Avenue to Ashland Avenue South side, Ashland Avenue to Green Bay Road SECTION 3: City Code Subsection 10-11-11 of the Evanston City Code of 2012, as amended, is hereby further amended to add: 10-11-11 – SCHEDULE XI: RESERVED PARKING SPACE AREAS In accordance with the provisions of Section 10-4-16-1 of this Title, the following areas are hereby designated reserved parking space areas: SCHEDULE XI: RESERVED PARKING SPACE AREAS Designation Location Lot 5 2200 Ashland Street ~ 2 ~ Page 4 of 6 A12.Page 218 of 381 SECTION 4: City Code Subsection 10-11-11 of the Evanston City Code of 2012, as amended, is hereby further amended to add: 10-11-11 – SCHEDULE XI: RESERVED PARKING SPACE AREAS (H) The following City-owned and -operated parking lots are hereby declared to be parking zones for the maximum parking time limits, daily hours, and amounts hereinafter stated: SCHEDULE XII (H) Parking Lot #5, 2200 Asland Street Up to 30 spaces $0.50 per hour Exceptions: A vehicle belonging to a registered Evanston residential address and having a current year wheel tax paid. Maximum Limit, 12 Hours between the hours of 8:00a.m. - 9:00p.m. *In accordance with Subsection 10-4-5-2 (C) of this Title, parking in Lot 5 shall be prohibited between the hours of 9:00p.m. to 8:00a.m. by all vehicles not bearing a valid permit for the district. SECTION 5: City Code Subsection 10-11-22 of the Evanston City Code of 2012, as amended, is hereby further amended to add: 10-11-22 – SCHEDULE XXII: EVANSTON RESIDENT ONLY PARKING DISTRICTS In accordance with Subsection 10-4-5-2(C) of this Title, Parking upon the streets and public ways of the District shall be prohibited during the days and times listed by all vehicles not bearing a valid permit for the district, as hereinafter described: (C) District E-3: 8:00 a.m. to 6:00 p.m., Monday through Saturday ~ 3 ~ Page 5 of 6 A12.Page 219 of 381 SCHEDULE XXII(C): EVANSTON RESIDENT ONLY PARKING DISTRICTS Dewey Avenue West Side From Simpson Street to the dead end SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this Ordinance xx-O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 8: Ordinance 60-O-22 shall be in full force and effect after its passage and approval. SECTION 9: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel ~ 4 ~ Page 6 of 6 A12.Page 220 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Ordinance 50-O-22, Authorizing the Sale of Aging Surplus Fleet Vehicles Owned by the City of Evanston Date: June 27, 2022 Recommended Action: Staff recommends that City Council adopt Ordinance 50-O-22, Authorizing the Sale of Aging Surplus Fleet Vehicles Owned by the City of Evanston. The Ordinance would direct the City Manager to offer the sale of vehicles owned by the City by public auction t hrough GovDeals, an online auction system utilized by government agencies, or any other subsequent America’s Online Auction. CARP: Zero Waste Council Action: For Introduction Summary: The Fleet Services Division typically participates in two to three vehicle and equipment auctions per year in the Northern Illinois area. In an effort to potentially reach more bidders, the City has been utilizing an online auction platform through GovDea ls. GovDeals manages the website and software while the transaction occurs directly between the buyer and the seller. Staff believes that items have been selling better/faster and at a higher revenue through Gov.Deals, and should continue to use this comp any. If the vehicles are not sold through GovDeals, they are then auctioned through the Northwest Municipal Vehicle Auction sponsored by America’s Auto Auction or any subsequent online internet auction to the highest bidder. The vehicles to be auctioned are listed in the table attached to the Ordinance. These vehicles are considered surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. A13.Page 221 of 381 All net proceeds from the auction will be credited to account number 601.19.7780.56065, “Sale of Surplus Property.” Attachments: Ordinance 50-O-22 Authorizing Auction of Surplus Fleet Page 2 of 5 A13.Page 222 of 381 6/27/2022 50-O-22 AN ORDINANCE Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston (GovDeals.com and Americas Auto Auction) WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of certain surplus fleet vehicles/equipment that have a value in excess of one thousand five hundred dollars ($1,500.00) which are described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus fleet vehicles and equipment to the highest bidder through an online auction system utilized by government agencies called “GovDeals” and “Americas Auto Auction”, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicles and equipment, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to the highest bidder online at GovDeals.com and Americas Auto Auction. SECTION 3: Upon payment of the sale price by the highest bidder to the Page 3 of 5 A13.Page 223 of 381 50-O-22 City indicated by GovDeals.com and Americas Auto Auction, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus fleet vehicles and equipment to GovDeals.com and Americas Auto Auction. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance will be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel ~ 2 ~ Page 4 of 5 A13.Page 224 of 381 50-O-22 ~ 3 ~ Page 5 of 5 A13.Page 225 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Nyden, Community Development Director Subject: Resolution 43-R-22 Approving a Plat of Resubdivision for 1214 Maple Avenue Date: June 27, 2022 Recommended Action: Staff recommends City Council approve Resolution 43-R-22 approving the proposed resubdivision of the property located at 1214 Maple Avenue. Council Action: For Action Summary: The applicant, Scott Stavish, is proposing to re-subdivide the property into 2 lots. The existing single-family residence and coach house will remain on Lot 1 and a single-family residence is planned for Lot 2. Both lots will have access to the existing alley to the west of the property. The proposed lots will exceed the minimum lot dimension and square footage requirements for the district: Herrick Subdivision Minimum Required North Lot Lot 1 South Lot Lot 2 Lot Width 35 ft. 57.97 ft. 49.97 ft. Lot Size Residential use: 7,200 sq. ft. 9,999 sq. ft. 8,558 sq. ft. Per Section 4-11-1, “Subdivisions,” of the City Code, the Director of the Public Works Agency and the City Engineer have reviewed the proposed subdivision and determined that all required City infrastructure already exists in the neighborhood and no new public infrastructure is needed. Any new construction on the newly created Lot 2 will require separate water and sewer service. The report added the requirement that no future variations for a building lot or P1.Page 226 of 381 impervious surface coverage variations be granted to either lot nor will curb cuts be granted for driveway access off of Maple Avenue. Per Section 2-8-12, “Review of Lots for Subdivision, Resubdivision and Consolidation,” of the City Code, the Preservation Commission has reviewed the proposed subdivision and found that the standards for approval have been met. Attachments: Resolution 43-R-22 Proposed Subdivision Showing Site Improvements Public Works Subdivision Report - Maple 1214 Avenue Preservation Commission Report recommending approval of the proposed subdivision at 1214 Maple Avenue Page 2 of 12 P1.Page 227 of 381 6/27/2022 43-R-22 A RESOLUTION Approving a Plat of Resubdivision for 1214 Maple Avenue WHEREAS, pursuant to Subsection 4-11-1(B) of the Evanston City Code of 2012, as amended (the “City Code”), the City Council may approve of a plat by means of a resolution; and WHEREAS, the Subject Property is located in the R1 Single-Family Residential District, which per Section 6-8-2-5 of the City Code requires a minimum lot size of 7,200 square feet; and WHEREAS, on June 14, 2022, the Evanston Preservation Com mission conducted a duly noticed public hearing, found the proposed subdivision met the standards for resubdivisions within Section 2-8-12 of the City Code, and issued an advisory recommendation of approval of the Request; and WHEREAS, the City intends to resubdivide the property located at 1214 Maple Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council hereby finds that the proposed plat complies with all applicable provisions of Title 4, Chapter 11 of the City Code , subject to certain conditions, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. Page 3 of 12 P1.Page 228 of 381 43-R-22 ~2~ SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City Council hereby approves the proposed Plat of Resubdivision, attached hereto as Exhibit B and incorporated herein by reference, subject to the following conditions: (A) The final plat of subdivision must substantially conform to the Resubdivision plat prepared by B.H. Suhr & Company, Inc. dated June 16, 2022, except as such plat may be modified to conform to the City Code, Resolution, and Ordinance SECTION 3: The City Manager and/or his designee(s) is/are hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, any documents necessary to implement the terms of this resolution. SECTION 4: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner required by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 12 P1.Page 229 of 381 43-R-22 ~3~ EXHIBIT A Legal Description LOTS 8 AND 9 IN BLOCK 1 IN CRAIN’S SUBDIVISION OF THE NORTH HALF OF THE NORTH WEST QUARTER OF THE NORTH WEST QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS PIN(s): 11-19-102-019-0000 COMMONLY KNOWN AS: 1214 Maple Avenue, Evanston, Illinois Page 5 of 12 P1.Page 230 of 381 43-R-22 ~4~ EXHIBIT B Plat of Resubdivision Page 6 of 12 P1.Page 231 of 381 108.06'58.03'107.94'173.08' 170.60'50.03'171.75'49.97'57.97'MAPLE AVENUECRAIN STREET LOT 2 LOT 1 OF HERRICK SUBDIVISION MORTGAGEE CERTIFICATE: 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM CITY CLERK CERTIFICATE: CITY COLLECTOR CERTIFICATE: ZONING ADMINISTRATOR CERTIFICATE: DIRECTOR OF PUBLIC WORKS CERTIFICATE: CORPORATION COUNSEL CERTIFICATE : LAND SURVEYOR'S CERTIFICATE: COUNTY CLERK CERTIFICATE: PROPERTY OWNER CERTIFICATE: NOTARY PUBLIC CERTIFICATE: NOTARY PUBLIC CERTIFICATE: PRELIMINARY 6-16-22 PRELIMINARY 6-16-22 Page 7 of 12 P1.Page 232 of 381 58.03'PROPOSED173.08' 170.60'50.03'PROPOSED171.75'PROPOSED LOT LINE 49.97'PROPOSED57.97'PROPOSEDMAPLE AVENUECRAIN STREET PROPOSED LOT 2 (8,558 SQ. FT. ±) PROPOSED LOT 1 (9,999 SQ. FT. ±) 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM EXHIBIT OF PROPOSED FRAME GARAGE WITH LIVING QUARTERS ABOVE 2 12 STORY FRAME RESIDENCE #1214 PROPOSED PROPOSED: FENCE MOVED ON LOT 1 PROPOSED: PATIO & FLAGSTONE REMOVED EXHIBIT DATE: APRIL 29, 2022 (REVISES PREVIOUS VERSION DATED 4/25/22) NOTES: THIS EXHIBIT IS BASED ON PREVIOUS PLAT OF SURVEY #21-251 BY B. H. SUHR & COMPANY, INC. DATED JANUARY 7, 2022. STRUCTURES AND IMPROVEMENTS SHOWN HEREON HAVE NOT BEEN RE-VERIFIED. THIS EXHIBIT IS INTENDED FOR THE PURPOSE OF SHOWING PROPOSED NEW LOT BOUNDARIES AND PROPOSED CHANGES TO FENCES, PATIO AND CONCRETE. IT DOES NOT FULFILL THE ILLINOIS MINIMUM REQUIREMENTS FOR A BOUNDARY SURVEY. NO PLAT OF RESUBDIVISION HAS BEEN APPROVED OR RECORDED. PROPOSED: GRAVEL REMOVED10.80'PROPOSED: CONCRETE REMOVED PROPOSED: CONCRETE REMOVED PROPOSED: GRAVEL REMOVED 22.00' PROPOSED: FENCE REMOVED PROPOSED: FENCE REMOVED Page 8 of 12 P1.Page 233 of 381 To: Johanna Leonard, Community Development Director From: Edgar Cano, Interim Public Works Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Subject: Subdivision of 1214 Maple Avenue Public Works Director Report Date: June 16, 2022 Upon review of the proposed subdivision, and as required by Section 4-11-1 of the City Code, the Public Works Agency Director and the City Engineer submit the following report for the new subdivision located at 1214 Maple Avenue. Right-of-Way to be Dedicated to the City of Evanston None. Infrastructure Easements to be Granted to the City of Evanston None. Public Improvements to be Constructed on Behalf of the City of Evanston Sewer: The northern lot has an existing sewer service connected to the 18” combined sewer main on Maple Avenue. The southern lot will need a new sewer service connected directly to the 18” combined sewer main on Maple. The new sewer service cannot encroach on the property of the northern lot. There is also a 72” relief overflow sewer in Maple Avenue. It will not be acceptable for a sump pump serving either the northern or southern lot to be connected directly to either the combined sewer main or relief sewer main. If an existing connection exists, it must be disconnected prior to the sale and/or development of the southern lot. All stormwater must be managed onsite. This shall be true regardless of if the Metropolitan Water Reclamation District would allow a sump pump connection. Water: On Maple Avenue, there is an 8” water main and a 24” water main. The northern lot has an existing water service connected to the 8” water main. The southern lot must be served by its own water service connected directly to the 8” water main on Memorandum Page 9 of 12 P1.Page 234 of 381 Maple Avenue. The new water service cannot encroach on the property of the northern lot. Bond Requirements to Guarantee Future Infrastructure Improvements None. Other Requirements Lot Coverage: The southern lot will not be granted any building lot coverage or surface lot coverage variances as it is developed. The northern lot will not be granted any future building lot coverage or surface lot coverage variances. Driveway: No curb cuts for driveway access to Maple Avenue will be allowed for either lot. Page 10 of 12 P1.Page 235 of 381 PRESERVATION COMMISSION Report to the Evanston City Council recommending approval of the proposed subdivision at 1214 Maple Avenue Recommended Action: The Preservation Commission recommend s the City Council approve the proposed subdivision of 1214 Maple Avenue case number 22PRES-0085, creating a new lot of record at 1210 Maple Avenue. The subject property meets the standards for review outlined in City Code, Section 2-8-12 (B). Setting: The subject property is l ocated in the east central portion of the Ridge Historic Distr ict on the west side of Maple Avenue between Dempster Street to the north and Crain Street to the south, 1214 Maple Avenue is a two -and-one -half story Queen Anne styled home constructed in 1884. The home is immediately east of Larimer Park, the former site of the Larimer School designed by Daniel Burnham and named for the original owner of 1214 Maple Avenue, school -board president Joseph M. Larimer Senior, a prominent steel and iron ore executive for Jones and Laughlin. Surrounding homes are an eclectic mix of high- style structures of various residential typologies. The block was predominately constructed between the late 1800s and early 1900s and retains excellent integrity and a significant number of individually registered Landmarks and contributing structures. Records indicate the southern half of the lot has been vacant in perpetuity and has been associated with the home at 1214 Maple since its construction in the mid -1890s. The proposed area of subdivision has not been improved and contains no structu res nor significant landscape features. One additional double -lot exists at the far north portion of the block. The remaining lots on the block have similar rhythms of their lot widths/frontages and similar area to the proposed new lot , providing a setting for complimentary new construction. Page 11 of 12 P1.Page 236 of 381 Standards: The Commission found the following applicable standards outlined in Code Section 2 -8-12 (B) to be met and recommends approval of the proposed subdivision . 1. The design of the subdivision, re -subdivision or consolidation shall: (a) Preserve, adaptively use, or otherwise protect the landmark, or area, property, structure, site or object in the district; and The proposed subdivision does not directly nor indirectly impact the existing property or structure at 1214 Maple, and the associated double lot and grounds are not integral to the feeling or association of either the subject property, nor the district in whole. As such, the proposed subdivision has a diminutive impact on integrity of setting. (b) Provide the location and design of new structures and objects that are visually compatible with the landmark or sites, buildings, structures, and objects in the district; and Separate plans for construction of a single -family home at 1210 Maple have been provided and are under review by the Commission. (c) Not result in blocking or otherwise obstructing, as viewed from a public street or public way, not to include Lake Michigan, the critical features of the landmark or area, property, structure, site or object in the district; and Critical features of both the property to the north and the property to the south remain unobstructed and visible from the public way. (d) Preserve and protect the critical features of the streetscape associated with the landmark, or area, property, structure, site or object in the district; and The proposed subdivision has no impact on the streetscape and alley access precludes a new curb -cut, retaining the visual continuity of the parkway. (e) Not adversely affect traffic patterns, municipal services, adjacent property values, or the general harmony of the District. The proposed subdivision and associated alley access for off -street parking access and municipal services such as refuse pickup, precludes any adverse impact to the general harmony of the District and adjacent property values. Construction on a compatible single -family home on the proposed lot will strengthen the blocks predominant rhythm and spacing of structures on the street. Page 12 of 12 P1.Page 237 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Katie Ashbaugh, Planner CC: Johanna Nyden, Director of Community Development Subject: Ordinance 62-O-22, Granting a Special Use Permit for 1026 Davis Street for a Private Educational Institution in the D2 Downtown Retail Core District Date: June 27, 2022 Recommended Action: The Land Use Commission and staff recommend the adoption of Ordinance 62-O-22 Granting a Special Use Permit for 1026 Davis Street for a Private Educational Institution in the D2 Downtown Retail Core District.The applicant has complied with all zoning requirements and meets all of the Standards for a Special Use for this district. CARP: N/A Committee Action: For Introduction Summary: Renee Ruffing, applicant, on behalf of Beacon Academy, requests a Special Use Permit for a Private Educational Institution at 1026 Davis Street in the D2 Downtown Retail Core District (Zoning Code Section 6-11-3-4). The site, an approximately 4,250 square-foot tenant space at 1026 Davis Street, is located on the south side of Davis Street, just east of the intersection of Davis Street and Oak Avenue in the D2 Downtown Retail Core District. The site consists of multiple tenants, including the following type 2 restaurants: Five and Dime (not in operation at the time of this report); Taco Diablo, Lulu’s, and Blue Horse Tavern. Only Five and Dime has direct access to the existing rooftop deck. 2nearly present, At Beacon at enrolled are students high Academy, 00 school a Montessori/International Baccalaureate High School, and use the aforementioned properties. P2.Page 238 of 381 Between the two aforementioned properties, approximately 21,000 square feet of classroom, office, and community space is used. School hours are from 7:30 am to 4:30 pm, with classes scheduled from 8:45 am and 3:30 pm. No additional zoning relief is required and no exterior changes are proposed to the building. Additional background: On October 28, 2013, the City Council adopted Ordinance 112-O-13 (linked below) for a special use permit allowing Beacon Academy to open its first location at 622 Davis Street approximately 4 blocks east on Davis Street from the proposed new location at 1026 Davis Street. On October 26, 2015, the City Council adopted Ordinance 132-O-15 (linked below) for a special use permit allowing Beacon Academy to open its second location at 1560 Sherman Avenue, approximately 3 blocks east and 2 blocks south from the proposed new location at 1026 Davis Street. The City is not aware of any issues or complaints regarding either location as of the issuance of this memo. On May 17, 2022, the DAPR Committee considered the proposed operation of a Private Educational Institution for the subject property. The Committee’s primary concern was that the new location not be used as an additional pick-up and drop-off location for the school and that the front of the tenant space is “active”. The Committee recommended approval with two conditions (see below). On May 25, 2022, the Land Use Commission (LUC) held a public hearing at which the applicant summarized the operations. The LUC shared the DAPR Committee’s concerns regarding “active” use of the front of the tenant space and appropriate pick and drop o ff be maintained at the school's primary location, 1574 Sherman Avenue. The LUC recommendation approval with four conditions (see below). Legislative History: May 25, 2022 - The Land Use Commission unanimously recommended approval of the Special Use with the following conditions: 1. That the space not be used as the primary location for student pick-up/drop-off; 2. That a Beacon administrator is assigned to monitor pick-up/drop-off to make sure there is no vehicle congestion on the street; 3. That nighttime lighting is incorporated into the space; and 4. That space at the storefront is made available for art displays visible from the street. May 17, 2022 - The DAPR Committee unanimously recommended approval of the Special Use to the Land Use Commission with the following conditions: 1. No morning drop-offs and afternoon pick-ups at this location; and 2. No window screening to block the view into the space. Attachments 1. 62-O-22 Special Use, Cannabis Dispensary, 1026 Davis Street (attached) 2. Land Use Commission Approved Meeting Minutes - May 25, 2022 (pages 2-4) Page 2 of 7 P2.Page 239 of 381 3. DAPR Committee Approved Meeting Minutes - May 17, 2022 (page 2) 4. Ordinance 112-O-13, 622 Davis Street Special Use Permit 5. Ordinance 132-O-15, 1560 Sherman Avenue Special Use Permit Attachments: 62-O-22 Special Use Permit for 1026 Davis St Page 3 of 7 P2.Page 240 of 381 6/27/2022 62-O-22 AN ORDINANCE Granting a Special Use Permit for 1026 Davis Street for a Private Educational Institution in the D2 Downtown Retail Core District WHEREAS, the Land Use Commission (“LUC”) met on May 25, 2022, pursuant to proper notice, to consider case no. 22ZMJV-0034, an application filed by Renee Ruffing, (the “Applicant”), on behalf of Beacon Academy, the lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1026 Davis Street (the “Subject Property”) and located in the D2 Downtown Retail Core District, for a Special Use Permit to establish, pursuant to Subsection 6-11-3-4 Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Private Educational Institution on the Subject Property; and WHEREAS, the LUC, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Private Educational Institution met the standards for Special Uses in Section 6-3-5-10 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of June 27, 2022, the Planning and Development Committee of the City Council (“P&D Committee”) considered the LUC’s record and findings and recommended the City Council accept the LUC’s recommendation and approved the application in case no.22ZMJV-0034; and Page 4 of 7 P2.Page 241 of 381 62-O-22 ~2~ WHEREAS, at its meetings of June 27, 2022, and July 11, 2022, the City Council considered and adopted the respective records, findings, and recommendations of the LUC and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Private Educational Institution on the Subject Property as applied for in case no. 22ZMJV-0034. SECTION 3: Pursuant to Subsection 6-3-5-8 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-5-12 of the Zoning Ordinance: A. That the space not be used as the primary location for student pick-ups and drop-offs; B. That a Beacon Academy administrator is assigned to monitor pick-ups and drop- offs to make sure there is no vehicle congestion on the street; C. That nighttime lighting is incorporated to the tenant space frontage; D. That the space at the storefront be made available for art displays visible from the street; and E. That the front of the tenant space visible from the public way be occupied by “active uses” supporting the function of the school, including but not limited to, art displays, meeting areas, reception area, and tutoring and/or studying. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” Page 5 of 7 P2.Page 242 of 381 62-O-22 ~3~ SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 7 P2.Page 243 of 381 62-O-22 ~4~ EXHIBIT A LEGAL DESCRIPTION PARCEL 1: THE NORTH 135 FEET OF LOT 5 AND THE NORTH 135 FEET OF LOT 6 (EXCEPT THE WEST 51 FEET 8 7/8 INCHES OF LOT 6) IN BLOCK 62 IN EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. COMMONLY KNOWN AS 1026 DAVIS STREET PIN # 11-18-309-031-0000 Page 7 of 7 P2.Page 244 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Johanna Nyden, Director of Community Development CC: Melissa Klotz, Zoning Administrator Subject: Ordinance 52-O-22, Amending City Code Title 6, “Zoning” to Remove References to the Plan Commission and Zoning Board of Appeals and to Include Reference to the Land Use Commission Date: June 27, 2022 Recommended Action: The Land Use Commission and staff recommen d the adoption of Ordinance 52-O-22, Amending City Code Title 6, “Zoning” to Remove References to the Plan Commission and Zoning Board of Appeals and to Include Reference to the Land Use Commission. This is a Text Amendment to the Zoning Ordinance to replace outdated language related to the dissolved Zoning Board of Appeals and Plan Commission, and replacement with the Land Use Commission. CARP: Municipal Operations Council Action: For Action Summary: In late 2021, the Zoning Board of Appeals and Plan Commission were both eliminated from Title 2, Boards and Commissions, and the Land Use Commission was established to take on all roles of both groups to establish one public hearing commission that is resp onsible for hearing all cases related to planning, zoning, land use, etc. Since the ZBA and the Plan Commission no longer exist, a clean-up text amendment is needed that replaces any form of the term “Zoning Board of Appeals” and “Plan Commission” with “Land Use Commission”. The only procedural change included in this text amendment is the elimination of joint meetings between the two groups since there is now only one commission. This text amendment effectively changes nothing, since the Land Use Commission was already approved as the public hearing body for planning and zoning matters by the City Council. P3.Page 245 of 381 Legislative History: April 13, 2022 - The Land Use Commission unanimously recommended approval of this portion of the omnibus text amendment so that the Zoning Ordinance is consistent with the boards/commissions/committees requirements previously established by the creation of the Land Use Commission in accordance with Section 2-19 of the City Code and Ordinance 92-O- 21. Land Use Commission Packet (item begins on p.30) Attachments: Ordinance 52-O-22 Amending Title 6 to Change PC and ZBA to LUC Land Use Commission Meeting Minutes Excerpt - April 13, 2022 Page 2 of 91 P3.Page 246 of 381 52-O-22 ~1~ 06/13/22 52-O-22 AN ORDINANCE Amending City Code Title 6, “Zoning” to Remove References to the Plan Commission and Zoning Board of Appeals and to Include Reference to the Land Use Commission WHEREAS, on October 15, 2021, the Evanston Council approved Ordinance 92-O-21, codifying the Land Use Commission as replacing the Evanston Zoning Board of Appeals and the Evanston Plan Commission, and WHEREAS, Title 6, “Zoning” of the Evanston City Code must be amended to further codify the change from the Zoning Board of Appeals and the Plan Commission to the Land Use Commission, and WHEREAS, the Evanston City Council finds that it is in the best interest of the City to codify these changes. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 6-3-1-1 “Authority” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-1-1. AUTHORITY. The following City offices and bodies have responsibility for implementing and administering this Ordinance: (A) Zoning Administrator. (B) Design and Project Review Committee. (C) Plan Commission Land Use Commission (D) Zoning Board of Appeals. Page 3 of 91 P3.Page 247 of 381 52-O-22 ~2~ (E) (D) City Council. SECTION 2: City Code Section 6-3-1-2 “Zoning Administrator” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-1-2. ZONING ADMINISTRATOR. The responsibilities of the Zoning Administrator are to: (A) Administer the zoning ordinance, including the maintenance of all records, home occupation permits, fence permits, certificates of approval of a dwelling unit occupied by a type (D) family, and the issuance of certificates of zoning compliance. (B) Forward any application for appeal from any order or final decision of an office, department, Commission or bureau of the City to the appropriate hearing body. (C) Forward any application for major variation and any combined application for major and minor variation to the Zoning Board of Appeals Land Use Commission. (D) Review and forward with his recommendation an application for a family necessity variation to the Zoning Board of Appeals Land Use Commission pursuant to Section 6-3-8. (E) Receive and process any application for amendment, planned development and unique use, and forward it to the Plan Commission Land Use Commission for its recommendation to the City Council. (F) Receive and process any application for special use and forward it, except in the case of a planned development application, to the Zoning Board of Appeals Land Use Commission for its recommendation to the City Council. (G) Grant or deny administratively any application for a minor variation and any application for a fence variation pursuant to Section 6-3-8. (H) Render interpretations of the provisions of this Ordinance, including use interpretations, pursuant to Section 6-3-9. (I) Enforce the Zoning Ordinance. SECTION 3: City Code Section 6-3-1-3 “Design and Project Review (DAPR) Committee” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-1-3. DESIGN AND PROJECT REVIEW (DAPR) COMMITTEE. The Design and Project Review Committee is responsible for all site plan reviews authorized pursuant to the provisions of the separate Design and Project Review Ordinance, Ordinance No. 50-O-14, as amended. (A copy of Ordinance No. 50-O-14 is Page 4 of 91 P3.Page 248 of 381 52-O-22 ~3~ included in Appendix E of this Ordinance.) Aspects which DAPR addresses in specified zoning districts include, but are not limited to: (A) Building and structure location. (B) Building design and appearance. (C) Landscaping. (D) Graphics and signage. (E) Circulation. (F) Parking areas and lots. (G) Open space. (H) Site illumination. (I) Preservation. (J) Completeness. (K) Compliance with all other applicable codes. DAPR decisions may be appealed pursuant to Section 4 -14-9 of this Code. SECTION 4: City Code Section 6-3-1-4 “Zoning Board of Appeals” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-1-4. ZONING BOARD OF APPEALS. The responsibilities of the Zoning Board of Appeals are to: (A) Approve, approve with conditions, or disapprove any application for major variation, and any combined application for a major and minor variation pursuant to Section 6-3-8, except when such application pertains to off-street parking and loading for all uses other than single-family and two-family residential, and height beyond fifty (50) feet. (B) Approve, approve with conditions, or disapprove any application for a family necessity variation. (C) Hear and make recommendations to the City Council regarding any application for a major variation pertaining to off-street parking and loading for all uses other than single-family and two-family residential and height beyond fifty (50) feet pursuant to Section 6-3-8. (D) Hear and make recommendations to the City Council regarding any application for a special use (except a planned development) pursuant to Section 6 -3-5. (E) Hear and decide any appeal from Zoning Administrator decisions regarding any application for a minor variation and fence variation pursuant to Section 6-3-8. Page 5 of 91 P3.Page 249 of 381 52-O-22 ~4~ (F) Hear and decide any appeal from any order or final decision made by the Zoning Administrator in the administration or enforcement of the Zoning Ordinance pursuant to Section 6-3-11, except for an appeal of a decision based on the review and recommendation of the Design and Project Review Committee. (G) Hear and decide or make recommendations on any other matters referred to it by the City Council. SECTION 5: City Code Section 6-3-1-5 “Plan Commission” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-1-5. PLAN COMMISSION The responsibilities of the Plan Commission are to: (A) Review, hold hearings and offer recommendations to the City Council on any zoning matters that involve planning considerations, including but not limited to, an amendment, planned development and unique use. (B) Review, hold hearings and prepare recommendations on any proposed change to the City's Comprehensive General Plan and other planning policy documents referenced by the Zoning Ordinance, and to the Zoning Ordinance itself. (C) Review, hold hearings and offer recommendations to the City Council on any application for planned development proposed in those districts deemed appropriate for planned development treatment. (D) Review the Zoning Ordinance from time to time and make recommendations to the City Council for such changes to the Ordinance as the Commission may determine are appropriate. SECTION 6: City Code Section 6-3-4-4 “Requirements for Amendment Petitions” of the Evanston City Code of 2012, as amended, is hereby furthe r amended as follows: 6-3-4-4. REQUIREMENTS FOR AMENDMENT PETITIONS. Petitions for amendment to the Zoning Ordinance, shall be in such form and accompanied by such information as shall be prescribed, from time to time, by the Plan Commission Land Use Commission and as listed in Section 1 of Appendix D, "Submission Requirements for Amendment Petitions." SECTION 7: City Code Section 6-3-4-5 “Standard for Amendments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : Page 6 of 91 P3.Page 250 of 381 52-O-22 ~5~ 6-3-4-5. STANDARD FOR AMENDMENTS. The wisdom of amending the text of the Zoning Ordinance or the Zoning Map is a matter committed to the sound legislative discretion of the City Council and is not controlled by any one standard. In making their determination, however, the City Council should, in determining whether to adopt or deny, or to adopt some modification of the Plan Commission Land Use Commission’s recommendation consider, among other factors, the following: (A) Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. (B) Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property. (C) Whether the proposed amendment will have an adverse effect on the value of adjacent properties. (D) The adequacy of public facilities and services. SECTION 8: City Code Section 6-3-4-6 “Procedure for Review and Decision of Proposed Amendments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-4-6. PROCEDURE FOR REVIEW AND DECISION OF PROPOSED AMENDMENTS. A petition to amend the text of the Zoning Ordinance or the Zonin g Map shall be processed in accordance with the following procedures: (A) Public Hearing: After the filing of a petition for amendment in proper form, the Zoning Administrator shall set a date for a public hearing. (B) General Notice of Public Hearing: Notice of the public hearing required by Subsection 6-3-4-6(A) shall be given by the Zoning Administrator by one (1) publication in one (1) or more newspapers of general circulation within the municipality. Notice shall be published a minimum of fifteen (15) days prior to the hearing date and a maximum of thirty (30) days prior to the hearing date. Such notice shall be sufficient notice for the initial hearing, as well as any continuances of the same hearing, if any. (C) Mailed Notices Required for Redistricting or Rezoning: The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a five hundred (500) foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys and other public ways from the area proposed to be rezoned or redistricted whose addresses appear on the current tax assessment list as provided by the City. The applicant must pay any and all fees and postage associated with mailing such notice pursuant Page 7 of 91 P3.Page 251 of 381 52-O-22 ~6~ to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The failure of delivery of such notice, however, shall not invalidate any such amendment. In addition, a sign must be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice is sufficient notice for the initial hearing, as well as any continuances of the same hearing, if any. (D) Content of Published and Mailed Notices: Published and mailed notices shall contain the time, date, and place of the public hearing and, in addition, shall include all of the information listed in Section 2 of Appendix D, of this Ordinance, "Submission Requirements for Published and Mailed Notices for Proposed Amendments." (E) Plan Commission Land Use Commission Action: Upon receipt of the petition with the copy of the proposed text and map changes, the Plan Commission Land Use Commission shall hold a public hearing scheduled pursuant to Subsection 6-3-4-6(A). Within thirty (30) days after the hearing is closed, the Commission shall recommend the approval or denial of the proposed amendment, or the approval of the amendment with modifications, and shall then submit its written recommendation, together with the petition for the text and/or map change, to the City Council. (F) City Council Action: The City Council shall either adopt or reject the recommendation of the Plan Commission Land Use Commission or adopt some modification of the recommendation of the Plan Commission Land Use Commission. Except as provided in Section 6-3-4-7, no amendment to the Zoning Ordinance shall be adopted except by a vote of the majority of the Council. (G) Continued Hearings or Meetings: In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being continued, and the continued hearing's notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City's website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (H) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the board or commission members present may reschedule the meeting to a new date and time. No additional publication or mailing notice will be required for as provided in Section 6-3-4-6(G). Page 8 of 91 P3.Page 252 of 381 52-O-22 ~7~ SECTION 9: City Code Section 6-3-4-7 “Opposition to Amendment” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-4-7. OPPOSITION TO AMENDMENT. If prior to the close of a Plan Commission Land Use Commission hearing held pursuant to Subsection 6-3-4-6(E), a written protest against any proposed map amendment, signed and acknowledged by thirty percent (30%) of the owners of property whose lot lines are located within five hundred (500) feet of the boundary of the area to be amended, inclusive of public rights of way, is filed with the City Clerk, passage of the amendment shall require a favorable vote of three-fourths (3/4) of all the Aldermen elected to the City Council. SECTION 10: City Code Section 6-3-4-8 “Coordinated Review and Approval of an Amendment and Special Use and/or Variation ” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-4-8. COORDINATED REVIEW AND APPROVAL OF AN AMENDMENT AND SPECIAL USE AND/OR VARIATION. Whenever, in conjunction with a petition for an amendment to the Zoning Ordinance, an applicant files an application(s) for a special use and/or a variation, such applications may be combined and reviewed simultaneously. A joint meeting of the Plan Commission and the Zoning Board of Appeals Land Use Commission shall be held to hear the combined applications. At conclusion of the joint public hearing each reviewing body shall forward its recommendation to the City Council within a maximum of thirty (30) calendar days. The City Council may also combine the applications and review them simultaneously. Before any action is taken on the special use or a variation, as the case may be, the City Council shall first act to approve, approve with modifications or disapprove the petition for amendment of the Zoning Ordinance. SECTION 11: City Code Section 6-3-5-7 “Review Procedure; Recommendation” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-5-7. REVIEW PROCEDURE; RECOMMENDATION. (A) Review Procedure: After determining that the special use application is complete pursuant to Section 6-3-3-1, the Zoning Administrator shall prepare and forward his written recommendation accompanied by the Design and Project Review Committee's written report to the Plan Commission Land Use Commission, in the Page 9 of 91 P3.Page 253 of 381 52-O-22 ~8~ case of planned developments, and to the Zoning Board of Appeals for all other categories of special uses. At the same time, the Zoning Administrator shall, in the case of a planned development, cause notice of a public hearing before the Plan Commission Land Use Commission to be published pursuant to Section 6-3-6-8. In the case of all other special uses, the Zoning Administrator shall cause notice of a public hearing before the Zoning Board of Appeals Land Use Commission to be published not more than thirty (30) days nor less than fifteen (15) days before the date of the hearing. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. (B) General Notice of Public Hearing: In the case of a planned development, notice of the public hearing required by Subsection 6 -3-5-7(A) shall be given by the Zoning Administrator pursuant to Section 6-3-6-8. In the case of all other special uses, the Zoning Administrator shall cause notice of a public hearing before the Zoning Board of Appeals Land Use Commission to be published not more than thirty (30) days nor less than fifteen (15) days before the date of the hearing. In a ddition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (C) Mailed Notices Required: The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a five hundred (500) foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys and other public ways whose addresses appear on the current tax assessment list as provided by the City. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The failure of delivery of such notice, however, does not invalidate any such amendment. Such notice is sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (D) Content of Published and Mailed Notices: Published and mailed notices shall contain the time, date, and place of the public hearing. Additionally, the published and mailed notices shall contain the following: (a) A statement indicating that the petition is a request for special use approval; (b) The address of the subject property requesting the special use; (c) The current zoning classification of the property requesting the special use; (d) The time and place where the petition proposing to amend the Zoning Ordinance will be available for examination for a period of at least ten (10) days prior to the public hearing; (e) The name of the person responsible for giving notice of the public hearing by publication or by mail, or by publication and mail; Page 10 of 91 P3.Page 254 of 381 52-O-22 ~9~ (f) Any other information requested by the commission or board, as the case may be; and (g) A statement that after the conclusion of the hearing the matter will be submitted to the City Council for its action. (E) Recommendations: All written recommendations and reports forwarded by the Zoning Administrator shall be considered at the public hearing. At the conclusi on of the public hearing, the commission or board, as the case may be, shall recommend, based on written findings of fact, that the council: 1) approve the special use; 2) approve the special use subject to conditions; or 3) deny the special use. (F) Continued Hearings or Meetings: In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being continued, and the continued hearing's notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City's website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (G) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the board or commission members present may reschedule the meeting to a new date and time. No additional mailed or published notices shall be required for meetings continued as provided in Section 6-3-5-7(F). SECTION 12: City Code Section 6-3-5-8 “Council Decision” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-5-8. COUNCIL DECISION. Upon receipt of the recommendation of the Plan Commission or the Zoning Board of Appeals, Land Use Commission as the case may be, the City Council shall either approve the special use, approve the special use subject to condit ions, or deny the special use. SECTION 13: City Code Section 6-3-5-9 “Coordinated Review and Approval of a Special Use and Variation” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 11 of 91 P3.Page 255 of 381 52-O-22 ~10~ 6-3-5-9. COORDINATED REVIEW AND APPROVAL OF A SPECIAL USE AND VARIATION. (A) Whenever in conjunction with an application for a special use an applicant files an application for a variation pursuant to Section 6-3-8 of this Chapter, the Zoning Board of Appeals Land Use Commission shall combine the applications and review them simultaneously. The City Council may also combine the applications and review them simultaneously. Before any action is taken on the special use however, the City Council shall first act to approve, approve with conditions or disapprove the application for the special use. (B) This Section shall not apply to applications for planned developments. The approval of a variation in combination with a planned development is expressly prohibited. SECTION 14: City Code Section 6-3-5-10 “Standards for Special uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-5-10. STANDARDS FOR SPECIAL USES. The Zoning Board of Appeals or the Plan Commission, as the case may be Land Use Commission, shall only recommend approval, approval with conditions, or disapproval of a special use based upon written findings of fact with regard to each of the standards set forth below and, where applicable, any special standards for specific uses set forth in the provisions of a specific zoning district: (A) It is one of the special uses specifically listed in the zoning ordinance; (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the City as a whole; (D) It does not interfere with or diminish the value of property in the neighborhood; (E) It can be adequately served by public facilities and services; (F) It does not cause undue traffic congestion; (G) It preserves significant historical and architectural resources; (H) It preserves significant natural and environmental features; and (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. Page 12 of 91 P3.Page 256 of 381 52-O-22 ~11~ SECTION 15: City Code Section 6-3-5-11 “Additional Standards for a Special Use for Transitional Shelters” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-5-11. ADDITIONAL STANDARDS FOR A SPECIAL USE FOR TRANSITIONAL SHELTERS: (A) Based on evidence presented by the applicant, and any other evidence, the Zoning Board of Appeals Land Use Commission may find that: 1) there exists a public need in Evanston for a transitional shelter at a given location; and 2) the property line for the proposed transitional shelter is not within one thousand (1,000) feet of the property line of an existing transitional shelter. The Zoning Board of Appeals Land Use Commission shall determine the minimum number of beds which the applicant is to provide as a preference for those with a relationship to Evanston based on prior residence or employment in Evanston. (B) Unless otherwise restricted by the special use permit, such restrictions, based upon the Zoning Board of Appeals' Land Use Commissions’ determination of public need and other special use standards, the maximum number of occupants permitted to remain in any such shelter shall be determined by the applicable requirements of the adopted building code, but in no case shall exceed thirty (30) occupants (subject to requirements set forth in Subsection (A) of this Section). (C) In conjunction with the special use authorizing a transitional shelter, the owner or operator of a transitional shelter shall be required to obtain a license for the operation of a transitional shelter from the health and human services department of the City. The license shall be granted for a period of one (1) year commencing on the date of issuance. Thereafter, the license may be renewed for a one (1) year period subject to a review and determination by the health and human services department. SECTION 16: City Code Section 6-3-5-12 “Conditions on Special Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-5-12. CONDITIONS ON SPECIAL USES. The City Council, upon recommendation of the Zoning Board of Appeals or the Plan Commission Land Use Commission, in the case of planned developments, may impose such conditions and limitations concerning use, construction, character, location, landscaping, screening, parking and other matters relating to the purposes and objectives of this Ordinance upon the premises benefited by a special use as may be necessary or appropriate to prevent or minimize adverse effects upon other property and improvements in the vicinity of the subject property or upon public facilities and services. However, such conditions shall not be used as a device to authorize as a special use that which is intended to be temporary in nature. Such conditions shall be Page 13 of 91 P3.Page 257 of 381 52-O-22 ~12~ expressly set forth in the ordinance granting the special use permit. Violation of any such condition or limitation shall be a violation of this Ordinance and shall constitute grounds for revocation of the special use permit pursuant to Section 6 -3-10-6 of this Chapter. SECTION 17: City Code Section 6-3-5-16 “Administrative Review Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-5-16. ADMINISTRATIVE REVIEW USES. (A) Purpose. Administrative review uses are commonly sought in non-residential districts but, because of their potential adverse impact upon the immediate neighborhood and the City, as a whole, require a greater degree of scrutiny and review of site characteristics and impacts to determine their suitability in a given location. As such, the determination of administrative review uses as appropriate shall be contingent upon their meeting a set of specific standards pursuant to Section 6-3-5-16(J) "Standards for Administrative Review Uses" and the weighing, in each case, the public need and benefit against the local impact, giving effect to the proposals of the applicant for ameliorating adverse impacts through special site planning and development techniques based on the common guiding conditions pursuant to Section 6-3-5-16(H) "Conditions", and additional conditions as may be necessary or appropriate. Administrative review uses are intended to provide appropriate scrutiny for the Zoning Administrator, Community Development Director, and City Manager or his/her/their designee to determine if a specific use in a given location is consistent with the City's goals and policies and designate approval with conditions, denial, or defer to the special use process for a public hearing with public notification and a final determination by the City Council. (B) Applicable Uses. 1. Applicable uses shall be listed as administrative review uses in the underlying zoning district and/or overlay district. 2. All administrative review uses may process as a special use in the underlying zoning district and/or overlay district if the determination by the Zoning Administrator, Community Development Director, and City Manager or his/her/their designee is any one of the following: a. Deferral of the use to the special use process. b. Denial of the administrative review use. c. Appeal of an administrative review use that is approved with conditions. 3. When any administrative review use is processed as a special use, applicable fees shall include the application and mailing fees associated with the special use process pursuant to Section 6-3-5 "Special Uses". (C) Combined Applications Prohibited. Whenever in conjunction with an application for a special use, major variation, amendment, unique use, planned development, or Page 14 of 91 P3.Page 258 of 381 52-O-22 ~13~ any other form of zoning relief requiring a final determination by the Zoning Board of Appeals Land Use Commission or the City Council, an administrative review use is expressly prohibited and shall instead process as a special use with a final determination by the City Council pursuant to Section 6-3-5 "Special Uses". SECTION 18: City Code Section 6-3-5-17 “Rights of Applicants and Affected Property Owners at Hearings on Special Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-5-17. RIGHTS OF APPLICANTS AND AFFECTED PROPERTY OWNERS AT HEARINGS ON SPECIAL USES. (A) Applicants for a special use (exclusive of planned developments) and owners of property within a five hundred (500) foot radius of the subject property, inclusive of public roads, streets, alleys and other public ways, shall have the following rights, in addition to any others they may possess by law, at any special use hearing before the Zoning Board of Appeals Land Use Commission: 1. To inspect all documents and material submitted as part of the application for the special use prior to the hearing. 2. To reasonably examine all witnesses testifying. 3. To present witnesses on their behalf. (B) Eligible property owners, as set forth above, who wish to object shall, upon written request, be granted one (1) continuance for the purpose of presenting evidence to rebut testimony given by the applicant. The date of such continued hearing shall be at the discretion of the board Commission. SECTION 19: City Code Section 6-3-6-1 “Purpose Statement” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-6-1. PURPOSE STATEMENT. Planned developments are a type of special use that is intended to encourage the efficient use of land and resources, to promote greater efficiency in public and utility services and to encourage innovation in the planning and building of all types of development. A planned development may be approved by the City Council following review and recommendation by the Plan Commission Land Use Commission . SECTION 20: City Code Section 6-3-6-5 “Site Development Allowances” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : Page 15 of 91 P3.Page 259 of 381 52-O-22 ~14~ 6-3-6-5. SITE DEVELOPMENT ALLOWANCES. Subject to the specific standards and limitations established for planned developments in each zoning district, the Plan Commission Land Use Commission may recommend approval of, and the City Council may grant, site development allowances for a planned development relative to the following features affecting bulk and density: (A) Floor Area Ratio: The overall floor area ratio of a planned development may exceed the maximum floor area ratio otherwise permitted in the zoning district. (B) Height: The maximum height permitted in the zoning districts may be increased in connection with a planned development. (C) Location And Placement Of Buildings: The location and placement of buildings may vary from the requirements of the underlying regulations, provided, however, that such allowances are in harmony with surrounding development. (D) Off Street Parking And Loading: The number and location of off street parking and loading may vary from the requirements of this Ordinance. (E) Number Of Dwelling Units: Increases may be granted in the number of dwelling units per lot area over that otherwise permitted in the underlying zoning district as an incentive for providing the benefits of a planned development. (F) Building Lot Coverage: Increase may be granted in the maximum building lot coverage over that otherwise permitted in the underlying zoning district as an incentive for providing the benefits of a planned development. (G) Impervious Surface Coverage: Increase may be granted in the maximum allowed impervious surface coverage over that otherwise permitted in the underlying zoning district as an incentive for providing the benefits of a planned development. SECTION 21: City Code Section 6-3-6-6 “Authority to Exceed Site Development Allowances” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-6-6. AUTHORITY TO EXCEED SITE DEVELOPMENT ALLOWANCES. The City Council may, upon the recommendation of the Plan Commission Land Use Commission, approve a modification to a site development allowance in excess of that established in a zoning district, provided the City Council shall first make a written finding of fact that the modification is essential to achieve one (1) or more of the public benefits described in Section 6-3-6-3 of this Chapter. Approval of the modification shall require a favorable vote of two-thirds (⅔) of the aldermen elected to the City Council, except where a majority vote is allowed per Section 5-7-13 of the City Code. Page 16 of 91 P3.Page 260 of 381 52-O-22 ~15~ SECTION 22: City Code Section 6-3-6-7 “Application Procedure” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-6-7. APPLICATION PROCEDURE. (A) Pre-Application Conference: Prior to submitting a planned development application for approval, an applicant shall meet with the Zoning Administrator or his or her designee, the chairman of the Plan Commission Land Use Commission and the Alderman of the ward in which the proposed planned development is located, or their designees in conjunction with the Design and Project Review Committee (DAPR). Where applicable, a representative of the Preservation Commission shall be present. The purpose of the conference is to enable the applicant to present the concept of the proposed planned development and to discuss the procedures and standards for planned development approval. The pre-application conference is intended to facilitate the filing and consideration of a complete application and no representation made by the Zoning Administrator, the DAPR or the representative of the Preservation Commission or Plan Commission Land Use Commission during such conference or at any other time shall be binding upon the City with respect to the application subsequently submitted. The Zoning Administrator shall schedule the pre-application conference with the Design and Project Review Committee within fifteen (15) calendar days after receiving the applicant's request. (B) Information Needed for Pre-Application Conference: The applicant shall include the following information at the time of request for the meeting: 1. Conceptual site plan. 2. Plat of survey (including the location of utilities). 3. Proposed elevations. 4. Narrative summary of proposal. 5. Description of adjacent land uses and neighborhood characteristics. 6. Description of critical historical structures, details or characteristics (if applicable). (C) Results of Pre-Application Conference: Following the pre-application conference, the Zoning Administrator and the Design and Project Review Committee shall be available to suggest modifications to the site plan as discussed during the pre - application conference. Within seven (7) calendar days, minutes of the pre - application conference shall be sent to the applicant and the Plan Commission Land Use Commission and shall be made available upon request to interested parties by the Zoning Administrator. (D) Application Submission Requirements: An applicant for a planned development shall file an application with the Plan Commission Land Use Commission on a form provided by the Zoning Administrator, accompanied by such number of copies of documents as the Zoning Administrator may require for processing of the Page 17 of 91 P3.Page 261 of 381 52-O-22 ~16~ application. The application shall include at least the information listed in Section D.4 of Appendix D of this Ordinance, "Planned Development Application Submission Requirements." SECTION 23: City Code Section 6-3-6-8 “Review Procedure; Decision” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-6-8. REVIEW PROCEDURE; DECISION. (A) Public Hearing: All applications for planned developments will be given priority review by the Zoning Administrator. Upon the review of an application for a planned development, the Zoning Administrator shall, pursuant to Section 6-3-3-1, notify the developer of any deficiencies and or modifications necessary to perfect the planned development application. After determining that the application is complete pursuant to Section 6-3-3-1, the Zoning Administrator shall at the same time schedule a public hearing to be held by the Plan Commission Land Use Commission at which time a formal presentation of the planned development application will be presented. The public hearing shall be held not less than fifteen (15) calendar days and no more than thirty (30) calendar days from the date of receipt of the complete application. (B) General Notice of Public Hearing: The Zoning Administrator shall cause notice to be published of a public hearing to be held by the Plan Commission Land Use Commission. The public notice shall be published a minimum of fifteen (15) days prior to the hearing date and a maximum of thirty (30) days prior to the hearing date. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (C) Mailed Notices Required: The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a one thousand (1,000) foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys and other public ways from the subject property whose addresses appear on the current tax assessment list as provided by the City. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The failure of delivery of such notice, however, does not invalidate any such hearing. Such notice is sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (D) Content of Published and Mailed Notices: Published and mailed notices shall contain the time, date, and place of the public hearing. Additionally, the published and mailed notices shall contain the following: 1. A statement indicating that the petition is a request for a planned development; Page 18 of 91 P3.Page 262 of 381 52-O-22 ~17~ 2. The address of the subject property requesting the planned development; 3. The current zoning classification of the property requesting the planned development; 4. The time and place where the petition proposing the planned development will be available for examination for a period of at least ten (10) days prior to the public hearing; 5. The name of the person responsible for giving notice of the public hearing by publication or by mail, or by publication and mail; 6. Any other information requested by the Plan Commission Land Use Commission; and 7. A statement that after the conclusion of the hearing the matter will be submitted to the City Council for its action. (E) Recommendation: The Plan Commission Land Use Commission shall conduct a public hearing to review the application for the proposed planned development. The Plan Commission Land Use Commission shall make a recommendation within sixty (60) calendar days of the close of the public hearing to the City Council for its decision in accordance with the procedures for special uses set forth in Section 6-3- 5-8. The Plan Commission Land Use Commission may, upon agreement with the applicant, extend the sixty (60) calendar day review period. The maximum length of any extension, however, shall be limited to ninety (90) calendar days. (F) Continued Hearings or Meetings: In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being continued, and the continued hearing's notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City's website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (G) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the board or commission members present may reschedule the meeting to a new date and time. No additional mailed or published notices shall be required for meetings continued as provided in Section 6-3-6-B(F). SECTION 24: City Code Section 6-3-6-9 “Standards” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 19 of 91 P3.Page 263 of 381 52-O-22 ~18~ 6-3-6-9. STANDARDS. As a special use, planned development involves such special considerations of the public interest that it shall be required to adhere to the specific planned development standards established in the zoning district in which it is located. Compliance with the standards shall govern the recommendations of the Plan Commission Land Use Commission applicable to a planned development and the action of the City Counci l in order to ensure that an approved planned development is in harmony with the general purposes and intent of the Zoning Ordinance. The Plan Commission Land Use Commission shall not recommend approval of, nor shall the City Council approve, a planned development unless each shall determine, based on written findings of fact, that the planned development satisfies the specific standards established in the zoning district in which the planned development is located. SECTION 25: City Code Section 6-3-6-11 “Rights of Applications and Affected Property Owners at Hearings on Planned Developments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-6-11. RIGHTS OF APPLICANTS AND AFFECTED PROPERTY OWNERS AT HEARINGS ON PLANNED DEVELOPMENTS. (A) Applicants for a planned development and owners of property within one thousand (1,000) feet inclusive of public roads, streets, alleys and other public ways, shall have the following rights, in addition to any others they may possess by law, at any hearing before the Plan Commission Land Use Commission: 1. To inspect all documents and material submitted as part of the application for the special use prior to the hearing. 2. To present witnesses on their behalf. (B) Eligible property owners, as set forth above, who wish to object shall, upon written request, be granted one (1) continuance for the purpose of presenting evidence to rebut testimony given by the applicant. The date of such continued hearing shall be at the discretion of the Commission. SECTION 26: City Code Section 6-3-6-12 “Adjustments to Development Plan” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-6-12. ADJUSTMENTS TO DEVELOPMENT PLAN. (A) New Application Required for Amendments: Except for minor and major adjustments authorized pursuant to Subsections 6-3-6-12(8) and 6-3-6-12(C) no amendment shall be made in the construction, development or use of a planned Page 20 of 91 P3.Page 264 of 381 52-O-22 ~19~ development without a new application under the provisions of this Ordinance. The date of completion of a planned development, for which an amendment has been proposed, may be extended by the City Council for good cause. (B) Minor Adjustments: During build-out of the planned development, the Zoning Administrator may authorize, following review and recommendation of the Design and Project Review Committee, minor adjustments to the approved development plan, when such adjustments appear necessary in light of technical or engineering considerations. Such minor adjustments shall be limited to the following: 1. Altering the location of any one (1) structure or group of structures by not more than one-fourth (¼) of the distance shown on the approved development plan between such structure or structures, and any other structure or any vehicular circulation element or any boundary of the site, whichever is less. 2. Altering the location of any circulation element by not more than one -fourth (¼) of the distance shown on the approved development plan between such circulation element and any structure, whichever is less. 3. Altering the siting of any open space by not more than twenty percent (20%). 4. Altering any final grade by not more than twenty percent (20%) of the originally planned grade. 5. Altering the location or type of landscaping elements by not more than twenty percent (20%). 6. Altering the location or type of utility equipment. Such minor adjustments shall be consistent with the intent and purpose of the Ordinance and the development plan as approved pursuant to this Section 6 -3-6, and shall be the minimum necessary to overcome the particular difficulty and shall not be approved if such adjustments would result in a violation of any standard or requirement of this Ordinance. For properties located in a designated historic district or incorporating identified historic structures, no such adjustment shall be granted for any critical structure, feature or element identified in the approved development plan as historically contributing without the prior consent of the preservation commission. (C) Major Adjustments: Major Adjustments: Any adjustment to the approved development plan not authorized by Subsection (B) of this Section, is cons idered to be a major adjustment. The City will provide notice, through the use of a third party service, by first class mail to all owners of property within a one thousand (1,000) foot radius of the property lines of the planned development, inclusive of public roads, streets, alleys and other public ways from the planned development site whose addresses appear on the current tax assessment list. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. Upon providing such notice, the Plan Commission Land Use Commission may approve an application for a major adjustment to the development plan not requiring a plan as Page 21 of 91 P3.Page 265 of 381 52-O-22 ~20~ approved, then the Commission shall review the request in accordance with the procedures set forth in Section 6-3-6-8 of this Chapter. SECTION 27: City Code Section 6-3-7-5 “Procedure for Review and Decision of Proposed Use” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-7-5. PROCEDURE FOR REVIEW AND DECISION OF PROPOSED USE. An application for a unique use shall be processed in accordance with the following procedures: (A) Public Hearing: After the filing of a perfected application for a unique use, the Zoning Administrator shall transmit the application to the Plan Commission Land Use Commission and schedule a date for public hearing. (B) Staff Review Procedure: The Zoning Administrator shall schedule and conduct a staff review conference to review the comments received from the various departments and boards pursuant to Subsection 6-3-7-4(A) of this Chapter. Following the staff review conference, the Zoning Administrator shall forward staff's written report to the Plan Commission Land Use Commission. (C) General Notice of Public Hearing: Notice of the public hearing required in Subsection (A} of this Section shall be given by the Plan Commission Land Use Commission by one (1) publication in one (1) or more newspapers of general circulation. Notice shall be published within a minimum of fifteen (15) days prior to the hearing date and a maximum of thirty (30) days prior to the hearing date. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (D) Mailed Notices Required: The City will provide notice, through the use of a third party service, by first class mail to all property owners within one thousand (1,000) feet of the property lines in each direction of the subject property, inclusive of public roads, streets, alleys and other public ways from the subject site whose addresses appear on the current tax assessment list as provided by the City. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The failure of delivery of such notice, however, shall not invalidate any such hearing. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (E) Content of Published and Mailed Notices: Published and mailed notice shall contain the time, date and place of the public hearing. Page 22 of 91 P3.Page 266 of 381 52-O-22 ~21~ (F) Application Process: Each unique use application shall be processed in conformance with the procedures of Sections 6-3-6-7, "Application Procedure," and 6-3-6-8, "Review Procedure; Decisions," of this Chapter. (G) Applicant Rights: Applicants for a unique use and owners of property within one thousand (1,000) feet inclusive of public roads, streets, alleys and other public ways, shall have the following rights, in addition to any others they may possess by law, at any hearing before the Plan Commission Land Use Commission : 1. To inspect all documents and material submitted as part of the application for the unique use prior to the hearing. 2. To present witnesses on their behalf. (H) Objection of Property Owners: Eligible property owners, as set forth above, who wish to object shall, upon written request, be granted one (1) continuance for the purpose of presenting evidence to rebut testimony given by the applicant. The date of such continued hearing shall be at the discretion of the commission. (I) Continued Hearings or Meetings: In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being continued, and the continued hearing's notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City's website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (J) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the board or commission members present may reschedule the meeting to a new date and time. No additional mailed or published notices shall be required for meetings continued as provided in Section 6-3-7-5(1). SECTION 28: City Code Section 6-3-7-6 “Opposition to Unique Use” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-7-6. OPPOSITION TO UNIQUE USE. If prior to the close of a Plan Commission Land Use Commission hearing pursuant to Subsection 6-3-4-6(E) of this Chapter a written protest against any proposed unique use, signed and acknowledged by thirty percent (30%) of the owners of property whose lot lines are located within a one thousand (1,000) foot radius of the boundary of the area of the unique use, inclusive of public rights of way, is filed with the City clerk, Page 23 of 91 P3.Page 267 of 381 52-O-22 ~22~ approval of the unique use shall require a favorable vote of three-fourths (3/4) of the aldermen elected to the City Council. SECTION 29: City Code Section 6-3-7-7 “Commission Action” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-7-7. COMMISSION ACTION. After receipt of the staff's written report with respect to the proposed unique use, the Plan Commission Land Use Commission shall hold a public hearing in accordance with the adopted rules and procedures of the commission. The staff's written report shall be considered at the public hearing. After the public hearing, the commission shall recommend to the City Council based on written findings of fact, that the council: a) approve the unique use; b) approve the unique use subject to specific conditions in applicable zoning requirements; or c) deny the unique use. SECTION 30: City Code Section 6-3-7-8 “Council Decision” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-7-8. COUNCIL DECISION. Upon receipt of the recommendation of the Plan Commission Land Use Commission, the City Council shall either approve the unique use, approve the unique use subject to conditions, or deny the unique use. SECTION 31: City Code Section 6-3-7-10 “Standards for Unique Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-7-10. STANDARDS FOR UNIQUE USES. The Plan Commission Land Use Commission may only recommend approval, approval with conditions, or disapproval of a unique use permit based upon written findings of fact with regard to each of the following standards: (A) Evidence of special and extraordinary need for the unique use which shall include evidence of unique characteristics of the subject property, proposed use, and/or the neighborhood surrounding the subject property. (B) Evidence that the unique use will be of some affirmative benefit, from a land use or economic standpoint, to the City and its residents. (C) Evidence that authorization of the use would not be appropriate through a zoning amendment. Page 24 of 91 P3.Page 268 of 381 52-O-22 ~23~ (D) Evidence that the project is designed to be reasonably compatible with surrounding properties and neighborhood. (E) Evidence that the proposed use and the development are consistent with and implement the planning goals and objectives of the City, as contained in the adopted comprehensive general plan and other pertinent policy resolutions, particularly in terms of: 1. Land use intensity. 2. Housing goals. 3. Preservation goals and policies. 4. Population policies. 5. Traffic impact and parking. 6. Environmental goals and policies. (F) Each unique use application shall address the planned development standards of Section 6-3-6-9 of this Chapter, the public benefit standards of Section 6-3-6-3 of this Chapter, and the standards for special uses of Section 6-3-5-10 of this Chapter. (G) For each R1 residential preservation unique use exception application evidence that these requirements are met: 1. It is in an R1 residential district; 2. It is in a designated Evanston preservation district; 3. It is in a structure designated by ordinance as an Evanston landmark; 4. The parcel for which application for the use is made is a minimum of two (2) acres; 5. The parcel for which application for the use is made is improved with a structure with a minimum of fourteen thousand five hundred (14,500) square feet as defined in Subsection (H) of this Section; 6. Any multi-family structure for which the use is approved must contain no more than four (4) dwelling units. A development plan for an R1 residential preservation unique use exception may provide for more than one (1) principal use on a single zoning lot; and 7. All resultant dwelling units created shall have a minimum floor area, as defined in Section 6-18-3, "Definitions," of this Title, of two thousand (2,000) square feet. (H) For purposes of this Subsection, gross floor area is the product of the footprint of the building times the number of floors plus any otherwise uncounted roofed areas, or other areas above the first floor that extend past the perimeter of the first floor. SECTION 32: City Code Section 6-3-7-11 “Conditions on Unique Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : Page 25 of 91 P3.Page 269 of 381 52-O-22 ~24~ 6-3-7-11. CONDITIONS ON UNIQUE USES. The Plan Commission Land Use Commission may recommend, and the City Council may impose, such conditions and limitations concerning use, construction, character, location, landscaping, screening and other matters relating to the purposes and objectives of this Section 6-3-7 upon the premises benefited by a unique use as may be necessary or appropriate to prevent or minimize adverse effects upon other property and improvements in the vicinity of the subject property or upon public facilities and services. However, such conditions shall not be used as a device to authorize as a unique use that which is intended to be temporary in nature. Such conditions shall be expressly set forth in the ordinance granting the unique use permit. Violation of any such condition or limitation shall be a violation of this Section 6-3-7 and shall constitute grounds for revocation of the unique use permit. SECTION 33: City Code Section 6-3-7-12 “Effect of Approval of Unique Use” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-7-12. EFFECT OF APPROVAL OF UNIQUE USE. The approval of a proposed unique use by the City Council shall not authorize the establishment or extension of any use nor the development, construction, reconstruction, alteration or moving of any building or structure, but shall merely authorize the preparation, filing and processing of applications for any permits or approvals that may be required by the regulations of the City, including, but not limited to, a unique use permit, a building permit, a certificate of occupancy and subdivision approval. Development of an approved R1 residential preservation unique use will not require a recommendation from the Plan Commission Land Use Commission or City Council approval provided that it is in conformance with the R1 district regulations. SECTION 34: City Code Section 6-3-7-14 “Coordinated Review and Approval of a Unique Use and Planned Development ” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-7-14. COORDINATED REVIEW AND APPROVAL OF A UNIQUE USE AND PLANNED DEVELOPMENT. Whenever in conjunction with an application for a unique use an applicant files an application for a planned development, the Plan Commission Land Use Commission shall and the City Council may combine the applications and review them simultaneously. At conclusion of the public hearing the Plan Commission Land Use Commission shall forward its recommendation to the City Council within a maximum of thirty (30) calendar days. Before any action is taken on the planned development, the Page 26 of 91 P3.Page 270 of 381 52-O-22 ~25~ City Council shall first act to approve, approve with conditions or deny the application for a unique use. SECTION 35: City Code Section 6-3-7-15 “Coordinated Review and Approval of a Unique Use and Variation” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-7-15. COORDINATED REVIEW AND APPROVAL OF A UNIQUE USE AND VARIATION. Whenever in conjunction with applications for a unique use an applicant files an application for a variation, the Plan Commission Land Use Commission and the Zoning Board of Appeals shall combine and review the applications simultaneously. A joint meeting of the Plan Commission Land Use Commission and the Zoning Board of Appeals shall be held to hear the combined application. At conclusion of the public hearing each the Land Use Commission reviewing body shall forward its recommendation to the City Council within a maximum of thirty (30) calendar days. The City Council may combine the applications and review them simultaneously; however, before any action is taken on the variation, the City Council shall first act to approve, approve with conditions or disapprove the application for the unique use. SECTION 36: City Code Section 6-3-8-2 “Authority” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-8-2. AUTHORITY. The Zoning Administrator, the Zoning Board of Appeals Land Use Commission, and the City Council, as the case may be, are authorized to approve, approve with conditions, or deny requested variations in accordance with the provisions of this Section 6-3-8 as follows: (A) The Zoning Administrator is delegated the authority to grant "minor variations" and "fence variations" as defined in Section 6-3-8-3 of this Chapter; (B) Zoning Board of Appeals Land Use Commission is delegated the authority to hear appeals from decisions of the Zoning Administrator regarding minor variations and fence variations, to grant family necessity variations, and to grant "major variations," as defined in Section 6-3-8-3 of this Chapter, except as limited below, and combined applications for major and minor variations; and (C) The City Council shall retain the authority to grant major variations pertaining to off - street parking for all uses other than single-family and two-family residential, off- street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, and townhouse orientation. Page 27 of 91 P3.Page 271 of 381 52-O-22 ~26~ SECTION 37: City Code Section 6-3-8-6 “Procedure for Minor Variations and Fence Variations” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-8-6. PROCEDURE FOR MINOR VARIATIONS AND FENCE VARIATIONS. Applications for minor variations and fence variations shall be reviewed and decided in accordance with the following procedure: (A) Notice and Opportunity to Comment: Upon receipt of a completed application for a minor variation or a fence variation, the City will provide notice, through use of a third party service, by first class mail to all owners of property located within a two hundred fifty (250) foot radius of the subject property, inclusive of public streets, alleys and other public ways whose addresses appear on the current tax assessment list as provided by the City. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The notice shall indicate that the application shall be available for review and submittal of written comments thereon ten (10) working days prior to the Zoning Administrator's determination. (B) Zoning Administrator's Decision: Within twenty (20) working days of receipt of a completed application for a minor variation or a fence variation, the Zoning Administrator shall, by written order, either approve, approve with conditions, or deny the requested minor variation. (C) Notification of Decision: The City shall send the Zoning Administrator's decision within ten (10) working days to the applicant and all other pe rsons previously notified pursuant to Subsection (A) of this Section. (D) Records: A record of all applications for minor variations and fence variations shall be kept on file in the office of the Zoning Administrator. At least once a year, the Zoning Administrator shall make public a listing of his decisions, by address, regarding the applications for minor variations and fence variations. (E) Appeal: The applicant or an adjacent property owner may appeal the decision of the Zoning Administrator to the Zoning Board of Appeals Land Use Commission within ten (10) working days of the Zoning Administrator's date of mailing of notification. SECTION 38: City Code Section 6-3-8-7 “Procedure for Family Necessity Variation” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 28 of 91 P3.Page 272 of 381 52-O-22 ~27~ 6-3-8-7. PROCEDURE FOR FAMILY NECESSITY VARIATION. Applications for family necessity variations shall be reviewed and decided in accordance with the following procedure: (A) Notice and Opportunity to Comment: Upon receipt of a completed application for a family necessity variation the City will provide notice, through use of a third party service, by first class mail to all owners of property located within a two hundred fifty (250) foot radius of the subject property, inclusive of public roads, streets, alleys and other public ways whose addresses appear on the current tax assessment list as provided by the City. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. In addition, a sign shall be posted on the property subject to the application and shall remain on the property for a minimum of ten (10) working days prior to the recommendation of the Zoning Administrator. The notice shall indicate that the application shall be available for review and submittal of written comments thereon ten (10) working days prior to the Zoning Administrator's recommendation. (B) Zoning Administrator's Recommendation: Within twenty (20) working days of receipt of a completed application for a family necessity variation, the Zoning Administrator shall prepare and submit, in writing, a recommendation of approval, approval with conditions, or denial to the Zoning Board of Appeals Land Use Commission. (C) Zoning Board of Appeals Land Use Commission Decision: Upon receipt of the Zoning Administrator's recommendation, the Zoning Board of Appeals Land Use Commission shall first determine if any owner of property located within two hundred fifty (250) feet in each direction of the subject property has commented in opposition to the proposed variation. If no comment in opposition has been received by the Zoning Administrator as of the date of submittal of his recommendation to the board Commission, the board Commission may approve the requested variation, without holding a public hearing, following the procedure of Subsection 6 -3-8-10(B) of this Chapter, and the standards set forth in Subsection 6-3-8-12(D) of this Chapter. If comments in opposition have been received as of the date of the Zoning Administrator's recommendation, the board Commission shall hold a public hearing and render its decision in accordance with the procedures of Sections 6-3-8-10 and 6-3-8- 11 of this Chapter. SECTION 39: City Code Section 6-3-8-8 “Procedure for Appeals from Decisions of the Zoning Administrator Regarding Minor and Fence Variations” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 29 of 91 P3.Page 273 of 381 52-O-22 ~28~ 6-3-8-8. PROCEDURE FOR APPEALS FROM DECISIONS OF THE ZONING ADMINISTRATOR REGARDING MINOR AND FENCE VARIATIONS. An appeal of any decision of the Zoning Administrator regarding an application for a minor variation or a fence variation shall be made to the Zoning Board of Appeals Land Use Commission and processed in accordance with the provisions of Section 6 -3-11 of this Chapter. SECTION 40: City Code Section 6-3-8-10 “Procedure for Decisions on Major Variations” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-8-10. PROCEDURE FOR DECISIONS ON MAJOR VARIATIONS. Applications for major variations shall be reviewed and decided in accordance with the following procedure: (A) Public Hearing: Upon receipt of a completed application for a major variation, or a combined variation application, the Zoning Board of Appeals Land Use Commission shall hold a public hearing in accordance with its adopted rules and procedures. 1. General Notice of Public Hearing: Notice of the public hearing shall be given by the Zoning Board of Appeals Land Use Commission by one (1) publication in one (1) or more newspapers of general circulation. Notice shall be published within a minimum of fifteen (15) days prior to the hearing date and a maximum of thirty (30) days prior to the hearing date. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (B) Mailed Notices Required: The City will provide, through the use of a third party service, by first class mail to all property owners within a five hundred (500) foot radius of the property lines of the subject property, inclusive of public roads, streets, alleys and other public ways from the subject site whose addresses appear on the current tax assessment list as provided by the City. The applicant must pay any and all fees and postage associated with mailing such notice pursuant to this Section. The City reserves the right to provide the aforementioned notice by first class mail where the Zoning Administrator finds it necessary. The failure of delivery of such notice, however, shall not invalidate any such hearing. In addition, a sign shall be posted on the property for a minimum of ten (10) working days prior to the public hearing indicating the place, time and date of the hearing. Such notice shall be sufficient notice for the initial hearing. Subsequent notices are not required for continuances of a hearing, if any. (C) Zoning Board of Appeals Land Use Commission Decision: Following the close of the public hearing, the Zoning Board of Appeals Land Use Commission shall either approve, approve with conditions, or deny the application for major Page 30 of 91 P3.Page 274 of 381 52-O-22 ~29~ variation or the combined variation application, except when the application for major variation pertains to off street parking, off street loading, he ight beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, or when the application for major variation pertaining to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, is combined with any other variation application; for such exceptions, the Zoning Board of Appeals Land Use Commission shall make a recommendation of approval, approval with conditions, or denial to the City Council for their consideration. (D) City Council Decision: Upon receipt of the recommendation of the Zoning Board of Appeals Land Use Commission regarding an application for a major variation for off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, or a combined application for major variation pertaining to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, and any other variation, the City Council shall either approve, approve with conditions, or deny the application. (E) Appeal: Any person adversely affected by decision of the Zoning Board of Appeals Land Use Commission or the City Council may appeal the decision to the circuit court. (F) Continued Hearings or Meetings: In the instance a hearing or meeting is continued to a date certain, the date and time of the continued hearing or meeting shall be announced at the time and place of the hearing being continued, and the continued hearing's notice requirements shall be deemed satisfied. If for any reason the continued hearing or meeting date or time needs to be changed, the Zoning Administrator shall, in his or her best effort, provide the public with the new date and time of the continued hearing by: 1. Posting the continued meeting or hearing notice at the Civic Center; and 2. Posting the continued meeting or hearing notice on the City's website. Failure to provide such notice, however, shall not invalidate any such continued hearing or meeting. (G) In the event a quorum is not present for the initial meeting or a continued meeting, a majority of the board or commission members present may reschedule the meeting to a new date and time. No additional mailed or published notices shall be required for meetings continued as provided in Section 6-3-8-10(F). Page 31 of 91 P3.Page 275 of 381 52-O-22 ~30~ SECTION 41: City Code Section 6-3-8-11 “Rights of Applicants and Affected Property Owners at Hearings on Major Variations” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-8-11. RIGHTS OF APPLICANTS AND AFFECTED PROPERTY OWNERS AT HEARINGS ON MAJOR VARIATIONS. Applicants for major variations and owners of property within a five hundred (500 ) foot radius of the subject property, inclusive of public roads, streets, alleys and other public ways, shall have the following rights, in addition to any others they may possess by law, at any hearing before the Zoning Board of Appeals Land Use Commission: (A) To inspect all documents and material submitted as part of the application for major variation prior to the hearing. (B) To reasonably examine all witnesses testifying. (C) To present witnesses on their behalf. (D) Eligible property owners, as set forth above, who wish to object shall, upon written request, be granted one (1) continuance for the purpose of presenting evidence to rebut testimony given by the applicant. The date of such continued hearings shall be at the discretion of the board Commission. SECTION 42: City Code Section 6-3-8-12 “Standard for Variations” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-8-12. STANDARDS FOR VARIATIONS. In considering an application for a minor variation, fence variation, family necessity variation, or a major variation, or a combination thereof, the Zoning Administrator, the Zoning Board of Appeals Land Use Commission, or the City Council, as the case may be, may approve such variation only upon finding that the application complies with the separate standards for each type of variation set forth below: (A) Minor Variations: Minor variations may be authorized by the Zoning Administrator upon making written findings that the proposed variation satisfies the following standards: 1. The practical difficulty is not self-created. 2. The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties. 3. The requested variation is in keeping with the comprehensive general plan and the zoning ordinance. Page 32 of 91 P3.Page 276 of 381 52-O-22 ~31~ 4. The requested variation is consistent with the preservation policies set forth in the comprehensive general plan. 5. The requested variation requires the least deviation from the applicable regulation among the feasible options identified before the Zoning Administrator issues his/her decision regarding said variation. (B) Variations From Fence Regulations: Variations from the requirements for fences set forth in Section 6-4-6-7 of this Title may be authorized by the Zoning Administrator upon making written findings that the proposed variation satisfies the following standards: 1. The requested variation will not be materially detrimental to the public welfare or injurious to the use, enjoyment or property values of adjoining neighbors. 2. The additional screening, additional height, or requested location achieved through the variation will assist in reducing noise, screening incompatible adjacent uses, or increase safety to the owners of the subject property or abutting properties. 3. In no event shall a variation be granted that would permit a fence taller than thirty (30) inches to be located within twenty (20) feet of the corner curb line of an intersection. (C) Variations From Fence Standards for Landmark Structures and Structures Located in Historic Districts. (Rep. by Ord. 15-O-99) (D) Family Necessity Variations: Family necessity variations may be authorized by the Zoning Board of Appeals Land Use Commission upon making written findings that the proposed variation satisfies the following standards: 1. The requested variation will not have a substantial adverse impact on the use, enjoyment, or property values of the adjoining properties. 2. The requested variation is in keeping with the intent of the zoning ordinance. 3. The character of the residence for which the variation is requested will as a result be as or more consistent with the character of the residences of the surrounding neighborhood. 4. The purpose of the variation is not based exclusively upon a desire to extract additional income from the property. 5. The requested variation requires the least deviation from the relevant regulation among the feasible options identified before the Zoning Administrator issues his/her recommendation to the Zoning Board of Appeals Land Use Commission regarding said variation. (E) Major Variations: Major variations may be authorized by the Zoning Board of Appeals Land Use Commission, or by the City Council in the case of an application for a major variation to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, or a combined application for a major variation pertaining to off street parking, off street loading, Page 33 of 91 P3.Page 277 of 381 52-O-22 ~32~ height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, and any other variation, upon making written findings that the proposed variation satisfies the following standards: 1. The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties. 2. The requested variation is in keeping with the intent of the zoning ordinance. 3. The alleged hardship or practical difficulty is peculiar to the property. 4. The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out. 5. (a) The purpose of the variation is not based exclusively upon a de sire to extract additional income from the property, or (b) While the granting of the variation will result in additional income to the applicant and while the applicant for the variation may not have demonstrated that the application is not based exclusively upon a desire to extract additional income from the property, the Zoning Board of Appeals Land Use Commission or the City Council, depending on final jurisdiction under Section 6-3-8-2 of this Chapter, has found that public benefits to the surrounding neighborhood and the City as a whole will be derived from approval of the variation, that include, but are not limited to, any of the standards of Section 6-3-6-3 of this Chapter. 6. The alleged difficulty or hardship has not been created by any person having an interest in the property. 7. The requested variation requires the least deviation from the applicable regulation among the feasible options identified before the Zoning Board of Appeals Land Use Commission issues its decision or recommendation to the City Council regarding said variation. SECTION 43: City Code Section 6-3-8-13 “Special Procedures in Connection with Combined Major Variation Applications” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-8-13. SPECIAL PROCEDURES IN CONNECTION WITH COMBINED MAJOR VARIATION APPLICATIONS. Whenever an application for a major variation would, in addition, require a major variation for off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provide s required parking, or townhouse orientation, the applicant shall indicate that fact on the application where indicated and shall, at the time of filing the application for major Page 34 of 91 P3.Page 278 of 381 52-O-22 ~33~ variation, file an application for a major variation pertaining to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation. The Zoning Board of Appeals Land Use Commission shall and the City Council may combine the applications and review and decide both simultaneously in accordance with the procedures set forth in Section 6-3-8-10 of this Chapter. SECTION 44: City Code Section 6-3-8-14 “Conditions on Variations” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-8-14. CONDITIONS ON VARIATIONS. The Zoning Administrator, in the case of applications for minor variations and fence variations, the Zoning Board of Appeals Land Use Commission, in the case of applications for family necessity variations, major variations, and combined major and minor variations, and the City Council, in the case of applications for major variations pertaining to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, or a combined application for a major variation pertaining to off street parking, off street loading, height beyond fifty (50) feet, including within that measurement any height otherwise excluded because the story provides required parking, or townhouse orientation, and any other variation, may impose specific conditions and limitations upon the granting of a variation as are necessary to achieve the purposes and objectives of this Ordinance. Such conditions and limitations may include, but are not limited to, those concerning use, construction, character location, landscaping, screening and other matters relating to the purposes and objectives of this Ordinance and shall be expressly set forth in the decision granting the variation. Violation of any such condition or limitation shall be a violation of this Ordinance and shall constitute grounds for revocation of the variation by the Zoning Administrator pursuant to Section 6-3-10-6 of this Chapter. SECTION 45: City Code Section 6-3-9-4 “Procedure” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-9-4. PROCEDURE. (A) Application: Applications for interpretations of this Ordinance shall be filed on a form provided by the Zoning Administrator and shall contain at least the information listed in Appendix D, Section D.7, "Submission Requirements For An Application For Interpretations Of This Zoning Ordinance," of this Title. (B) Action on Application: Within fifteen (15) working days following the receipt of a properly completed application for interpretation, the Zoning Administrator shall inform the applicant in writing of his interpretation, stating the specific precedent, reasons, and analysis upon which the determination is based. The failure of the Page 35 of 91 P3.Page 279 of 381 52-O-22 ~34~ Zoning Administrator to act within fifteen (15) working days, or such further time to which the applicant may agree, shall be deemed to be a decision denying the application rendered on the day following such fifteen (15) day period. (C) Records: A record of all applications for interpretations shall be kept on file in the office of the Zoning Administrator. At least once a year, the Zoning Administrator shall make public a listing of his decisions, by address, regarding the applications for interpretations. (D) Appeal: Appeals from interpretations rendered by the Zoning Administrator may be taken to the Zoning Board of Appeals Land Use Commission pursuant to Section 6- 3-9-8 of this Chapter. SECTION 46: City Code Section 6-3-9-5 “Standards for Use Interpretations” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-9-5. STANDARDS FOR USE INTERPRETATIONS. The following standards shall govern the Zoning Administrator, and the Zoning Board of Appeals Land Use Commission on appeals from the Zoning Administrator, in issuing use interpretations: (A) Any use defined in Chapter 18 of this Title shall be interpreted as therein defined. (B) No use interpretation shall permit any use in any district unless evidence shall be presented that demonstrates that it will comply with the general district regulati ons established for that particular district. (C) No use interpretation shall permit any use in a particular district unless such use is substantially similar to other uses permitted is such district and is more similar to such other uses than to uses permitted or specially permitted in a more restrictive district. (D) If the proposed use is most similar to a use permitted only as a special use in the district in which it is proposed to be located, then any use interpretation permitting such use shall be conditioned on the issuance of a special use permit for such use pursuant to Section 6-3-5. (E) No use interpretation shall permit the establishment of any use that would be inconsistent with the statement of purpose of the district in question. SECTION 47: City Code Section 6-3-9-8 “Appeals from Zoning Administrator Decisions” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 36 of 91 P3.Page 280 of 381 52-O-22 ~35~ 6-3-9-8. APPEALS FROM ZONING ADMINISTRATOR DECISIONS. The Zoning Board of Appeals Land Use Commission shall, pursuant to Section 6-3- 11, hear and decide appeals from any order or final decision of the Zoning Administrator acting pursuant to his authority and duties under this Ordinance except with regard to orders or decisions based upon the review and recommendations of the Design and Project Review Committee, which shall be appealable to the City Council through its Planning and Development Committee, and with the exception of Administrative Review Uses, which shall be appealable through the special use process pursuant to Section 6- 3-5-16. Except as expressly provided otherwise, an application for appeal to the Zoning Board of Appeals Land Use Commission may be filed not later than forty-five (45) calendar days following the action being appealed. SECTION 48: City Code Section 6-3-10-4 “Procedures Upon Discovery of Violations” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-10-4. PROCEDURES UPON DISCOVERY OF VIOLATIONS. (A) If the Zoning Administrator finds that any provision of this Ordinance is being violated, he shall send a written notice to the person responsible for such violation indicating the nature of the violation, ordering the action necessary to correct, and specifying a reasonable amount of time for the correction of the violation or the performance of any other act required. Additional written notices may be sent at the administrator's discretion. (B) The administrator's notice shall be served upon the owner or his agent or the occupant, as the case may require, provided that such notice shall be deemed to be properly served upon such owner or agent, or upon such occupant, if a copy thereof: 1) is served upon him personally, or 2) is sent by certified mail to th e last known address, or 3) is posted in a conspicuous place in or about the building, structure or premises affected by the action. (C) The final written notice (and the initial written notice may be the final notice) shall state what action the Zoning Administrator intends to take if the violation is not corrected and shall advise that the administrator's decision or order may be appealed to the Zoning Board of Appeals Land Use Commission pursuant to Section 6-3-11 of this Chapter. (D) Notwithstanding the foregoing, in cases when delay would seriously threaten the effective enforcement of this Ordinance or pose a danger to the public health, safety, or welfare, the Zoning Administrator may seek enforcement without prior written notice by invoking any of the penalties or remedies authorized in Section 6- 3-10-5 of this Chapter. Page 37 of 91 P3.Page 281 of 381 52-O-22 ~36~ SECTION 49: City Code Section 6-3-10-6 “Revocation of Certificate of Zoning Compliance” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-10-6. REVOCATION OF CERTIFICATE OF ZONING COMPLIANCE. A certificate of zoning compliance may be revoked by the Zoning Administrator, in accordance with the provisions of this Section, if the recipient of the certificate fails to develop or maintain the property in accordance with the plans submitted, the requirements of this Ordinance, or any additional requirements lawfully imposed as a condition of approval of a special use, including a planned development, a unique use, or a variation. Before a certificate of zoning compliance can be revoked, the Zoning Administrator shall undertake the following procedures: (A) Notice and Opportunity to Comment: The Zoning Administrator shall cause a written notice of intent to revoke the certificate of zoning compliance to be delivered to the recipient of the certificate at least ten (10) working days prior to the date of the proposed revocation. The notice of intent to revoke the certificate shall inform the recipient of the alleged reasons for the revocation and of his right to obtain a hearing on the allegations. The no tice shall also inform the certificate holder of the alleged grounds for the revocation. (B) Hearing: If the certificate holder desires a hearing, the Zoning Administrator shall set a date for a public hearing. (C) Zoning Administrator's Decision: After the expiration of the ten (10) working day notice and comment period, or within ten (10) working days of the close of the public hearing, the Zoning Administrator shall, by written order, render his decision on the proposed revocation. The written order shall contain a statement of the specific reasons or findings of fact that support his decision. (D) Notification of Decision: The Zoning Administrator shall send his decision within five (5) working days to the certificate holder and any other person(s) previously requesting notification. (E) Appeal: An appeal of the decision of the Zoning Administrator may be taken to the Zoning Board of Appeals Land Use Commission pursuant to Section 6-3- 11 within ten (10) working days of the Zoning Administrator's date of mailing the decision. (F) Evidence: The burden of presenting sufficient evidence to the Zoning Administrator to conclude a certificate of zoning compliance should be revoked for any of the reasons set forth in this Section 6-3-10-6 shall be upon the party proposing the revocation. (G) Result of Revocation: No person may continue to make use of land or buildings in the manner authorized by any certificate of zoning compliance after the Page 38 of 91 P3.Page 282 of 381 52-O-22 ~37~ certificate has been revoked in accordance with the provisions of th is Section 6-3-10-6. (H) Records: A record of all written notices of the intent to revoke a certificate of zoning compliance shall be kept on file in the office of the Zoning Administrator. At least once a year, the Zoning Administrator shall make public a listing of his decisions, by address, regarding the written notices of the intent to revoke a certificate of zoning compliance. SECTION 50: City Code Section 6-3-11 “Appeals” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-11. APPEALS. (A) Except for administrative review uses, which shall be appealable through the special use process pursuant to Section 6-3-5-16, an appeal may be taken to the Zoning Board of Appeals Land Use Commission from any order or final decision made by the Zoning Administrator by any person aggrieved or by an officer, department, board or bureau of the City. Such appeal shall be taken by filing with the Zoning Administrator a notice of appeal, specifying the grounds thereof. All of the papers constituting the record upon which the action appealed from was taken shall forthwith be transmitted to the Zoning Board of Appeals Land Use Commission. Appeals from an order or final decision based upon the review and recommendations of the Design and Project Review Committee (DAPR) shall be taken directly to the City Council through its Planning and Development Committee. (B) The appeal procedure is provided as a safeguard against arbitrary, ill-considered, or erroneous administrative decisions. It is intended to avoid the need for legal action by establishing local procedures to review and correct administrative errors. It is not, however, intended as a means to subvert the clear purposes, meanings, or intent of this Ordinance or the rightful authority of the Zoning Administrator to enforce the requirements of this Ordinance. To these ends, the reviewing body should give all proper deference to the spirit and intent embodied in the language of this Ordinance and to the reasonable interpretations of that language by those charged with the administration of this Ordinance. (C) The filing of an appeal shall stay all proceedings in furtherance of the action appealed from, unless the Zoning Administrator certifies to the Zoning Board of Appeals Land Use Commission, after the notice of appeal has been filed, that by reason of facts stated in the certificate, a stay would cause, in his opinion, imminent peril to life or property, in which case the proceedings shall not be stayed othe rwise than by a restraining order that may be granted by the Zoning Board of Appeals Land Use Commission or by a court of record, on application of notice to the Zoning Administrator and on due cause shown. (D) The Zoning Board of Appeals Land Use Commission may reverse or affirm, wholly or partly, or may modify the order or final decision as in its opinion ought to be Page 39 of 91 P3.Page 283 of 381 52-O-22 ~38~ made in the premises, and to that end has all the powers of the officer from whom the appeal is taken. SECTION 51: City Code Section 6-3-11-1 “Public Hearing; Notice; Findings” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-11-1. PUBLIC HEARING; NOTICE; FINDINGS. The findings of the Zoning Board of Appeals Land Use Commission on appeals from rulings or orders or final decisions of the Zoning Administrator shall be in writing and shall be arrived at in each specific case after a public hearing, noticed and held in accordance with the Board's Commission’s adopted Rules and Procedures. A report of the Board's Commission’s findings with the terms of the relief granted specifically set forth in a conclusion or separate statement, shall be transmitted to the appellant or applicant, with copies to the City Council within a reasonable time. SECTION 52: City Code Section 6-3-11-2 “Right to Grant Variation in Deciding Appeals” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-11-2. RIGHT TO GRANT VARIATION IN DECIDING APPEALS. In any case where the application for appeal is accompanied by an application for variation in accordance with Section 6-3-8 of this Ordinance, the Zoning Board of Appeals Land Use Commission shall have the authority to grant, as part of the relief, a variation pursuant to the authority granted in Section 6-3-8-2 but only when in strict compliance with each provision of Section 6-3-8 hereof. SECTION 53: City Code Section 6-3-11-3 “Conditions and Limitations on Rights Granted by Appeal” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-3-11-3. CONDITIONS AND LIMITATIONS ON RIGHTS GRANTED BY APPEAL. In any case where this Ordinance imposes conditions and limitations upon any right, any such right granted by the Zoning Board of Appeals Land Use Commission on appeal shall be subject to such conditions and limitations in the same manner and to the same extent as if secured without the necessity of an appeal. Page 40 of 91 P3.Page 284 of 381 52-O-22 ~39~ SECTION 54: City Code Section 6-3-11-5 “Appeals; Time Extensions” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : 6-3-11-5. APPEALS; TIME EXTENSIONS. (A) An appeal may be taken to the Zoning Board of Appeals Land Use Commission from a directive by the Zoning Administrator to correct or discontinue any violation of this Ordinance by a specific date. Said appeal may be made to the Zoning Board of Appeals Land Use Commission only for the purpose of providing an extension of time for correcting or discontinuing an existing violation of this Ordinance. Said appeal shall be in such form as may be prescribed by the Zoning Board of Appeals Land Use Commission and shall set forth the circumstances that make unreasonable the time period allowed by the enforcing officer for bringing the subject property into compliance. (B) An appeal for a time extension shall not be granted unless the following findings are made, based upon the evidence presented to the Zoning Board of Appeals Land Use Commission: 1. That allowing a time extension for complian ce will not be detrimental to the public welfare, or injurious to or depreciate the value of other property or improvements in the neighborhood in which the property is located; and 2. That there are either circumstances, difficulties or hardships that make unreasonable the time for compliance specified by the Zoning Administrator. For the consideration of time extensions, personal circumstances peculiar to the property owner or occupant may constitute such circumstances within the meaning of this paragraph. (C) The Zoning Board of Appeals Land Use Commission may affirm or extend any time limit for compliance previously established by the Zoning Administrator or by the Zoning Board of Appeals Land Use Commission within the following limits: 1. A period for compliance that shall not exceed three (3) years from the date of the Zoning Board of Appeals' Land Use Commissions’ first hearing on the matter or a rehearing following a change in ownership or occupancy; or 2. A period for compliance limited to the period of present ownership of the property or present occupancy of the property or any portion thereof, provided that on rehearing an additional time extension of not to exceed three (3) years may be granted upon a change in ownership or occupancy; or 3. Any combination of the above. (D) As a condition of extending a time limit for compliance, the Board Commission may order immediate correctional work, may require covenants, or may establish such other conditions and restrictions as are necessary and desirable to protect the welfare of the occupants of the property that is the subject of the appeal and public health, safety and welfare. Page 41 of 91 P3.Page 285 of 381 52-O-22 ~40~ SECTION 55: City Code Section 6-8-1-10 “Planned Developments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-1-10. – PLANNED DEVELOPMENTS. In addition to the general requirements for planned developments set forth in Section 6-3-6, "Planned Developments," the Plan Commission Land Use Commission shall not recommend approval of, nor shall the City Council adopt a planned development in the residential districts unless they shall determine, based on written findings of fact, that the planned development adheres to the standards set forth herein. (A) General Conditions: 1. Each planned development shall be compatible with surrounding development and not be of such a nature in height, bulk, or scale as to exercise any influence contrary to the purpose and intent of the Zoning Ordinance as set forth in Section 6-1-2, "Purpose and Intent." If the proposed planned development is for a property listed as an Evanston landmark, or for property located within an historic district listed on the National Register of Historic Places or for property located within a historic district so designated by the Evanston Preservation Commission, the planned development shall be compatible with the "Secretary of the Interior's Standards for Rehabilitation" as set forth in the National Historic Preservation Act of 1966, as amended. 2. Each planned development shall be compatible with and implement the adopted Comprehensive General Plan, as amended, any adopted land use or urban design plan specific to the area, this Zoning Ordinance, and any other pertinent City planning and development policies, particularly in terms of: (a) Land use. (b) Land use intensity. (c) Housing. (d) Preservation. (e) Environmental. (f) Traffic impact and parking. (g) Impact on schools, public services and facilities. (h) Essential character of the neighborhood. Page 42 of 91 P3.Page 286 of 381 52-O-22 ~41~ (i) Neighborhood planning. (j) Conservation of the taxable value of land and buildings throughout the City and retention of taxable land on tax rolls. 3. Each planned development shall be completed within two (2) years of the issuance of the special use permit for the planned development. If extensive or staged development is approved as part of the planned development however, th e two (2) year requirement may be extended to provide for a more reasonable time schedule. The expanded time schedule shall be adopted as part of the planned development and so noted on the special use permit for a planned development. 4. No special use permit for a planned development shall be valid for a period longer than one (1) year unless a building permit is issued and construction is actually begun within that period and is diligently pursued to completion. The City Council may, however, for good cause shown, extend the one (1) year period for such time as it shall determine, without further hearing before the Plan Commission Land Use Commission. The City Council may, at its sole discretion, place conditions on the extension in order to assure that the planned development is diligently pursued to its completion. 5. All landscaping treatment within the planned development shall be provided in accordance with the requirements set forth in Chapter 17, "Landscaping and Screening," and shown on the required landscape plan submitted as part of the planned development application. (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will promote excellence in site design. Their establishment is not intended to restrict or inhibit the Design and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development being proposed and that may be found in the City's Manual of Design Guidelines or in common use by design professionals. 1. The minimum area for a planned development established in the residential districts shall be as follows: (a) R1 Fourteen thousand four hundred (14,400) square feet. (b) R2 Ten thousand (10,000) square feet. (c) R3 Ten thousand (10,000) square feet. Page 43 of 91 P3.Page 287 of 381 52-O-22 ~42~ (d) R4 Eight thousand (8,000) square feet. (e) R5 Eight thousand (8,000) square feet. (f) R6 Eight thousand (8,000) square feet. For planned developments established in the R1 district the minimum ground floor area for new construction shall be as follows: (g) New construction one-story dwelling units shall have a minimum ground floor area of one thousand two hundred (1,200) square feet. (h) New construction multiple-story dwellings shall have a minimum ground floor area of nine hundred (900) square feet. 2. For each planned development there shall be submitted a tree preservation statement evaluating each building site as to whether desirable tree stands or other natural features exist and can be preserved. The preservation statement shall be made part of the required landscape plan submitted as part of the planned development application. 3. For all boundaries of the planned development not im mediately abutting dedicated and improved public streets, there shall be provided a transition landscaped strip of at least ten (10) feet consisting of vegetative screening, fencing, or decorative walls in accordance with the Manual of Design Guidelines an d Chapter 17, "Landscape and Screening." Natural features or tree stands identified as desirable in the tree preservation statement shall be incorporated in the transition landscaped strip where possible. The transition landscaped strip and its treatment s hall be depicted on the required landscape plan submitted as part of the planned development application. 4. Walkways developed for a planned development shall form a logical, safe and convenient system for pedestrian access to all dwelling units, all proj ect facilities, as well as any off-site destination likely to attract substantial pedestrian traffic. Walkways, when used by substantial numbers of children as play areas, routes to school or other principal destinations, shall be so located and safeguarde d as to minimize contacts with normal automobile traffic. Street crossings shall be located, designed, and marked to promote the utmost safety. If substantial bicycle traffic is anticipated, bicycle Page 44 of 91 P3.Page 288 of 381 52-O-22 ~43~ paths shall be incorporated into the walkway system. Pede strian ways shall not be used by other automotive traffic. 5. The location, construction, and operation of parking, loading areas, and service areas shall be designed to avoid adverse effects on residential uses within or adjoining the development. 6. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and pedestrian traffic. 7. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for acceptable design and construction of storm water facilities including grading, gutter, piping, and treatment of turf and maint enance of facilities. 8. For every planned development there shall be provided a market feasibility statement that shall indicate the consumer market areas for all uses proposed in the development, the population potential of the area or areas to be served by the uses proposed and other pertinent information concerning the need or demand for such uses of land. 9. For every planned development involving twenty (20) or more dwelling units there shall be provided a traffic circulation impact study that shall s how the effect of all proposed uses upon adjacent and nearby roads and highways. The study also shall show the amount and direction of all anticipated traffic flow and clearly describe what road improvements and traffic control improvements might become ne cessary as a result of the construction of the proposed development. 10. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is ind icated. (C) Development Allowances: As provided in Section 6-3-6, "Planned Developments," the Plan Commission Land Use Commission may recommend approval of, and the City Council may grant, site development allowances for planned developments established in the residential districts. These allowances shall be limited as follows: 1. The maximum height increase over that otherwise permitted in the residential districts shall be no more than twelve (12) feet. 2. The maximum increase in the number of dwelling units, over that otherwise permitted in the residential districts, shall be: (a) R1: None. Page 45 of 91 P3.Page 289 of 381 52-O-22 ~44~ (b) R2: None. (c) R3: None. (d) R4: Twenty-five percent (25%). (e) R5: Twenty-five percent (25%). (f) R6: Twenty-five percent (25%). 3. The location and placement of buildings may vary from that otherwise permitted in the residential districts, however, at no time shall any dwelling be closer than fifteen (15) feet from any street or development boundary line, unless otherwise approved as a site development allowance by the City Council. Further, the minimum spacing between any two (2) residential buildings within the planned development shall be twelve (12) feet. 4. The maximum increase in building lot coverage, including accessory structures over that otherwise permitted in the residential districts shall be as follows: (a) R1: Ten percent (10%). (b) R2: Ten percent (10%). (c) R3: Ten percent (10%). (d) R4: Fifteen percent (15%). (e) R5: Fifteen percent (15%). (f) R6: Twenty percent (20%). (D) Mandatory Planned Development Minimum Thresholds: Any development the land use of which is listed among the permitted uses or special uses for the individual zoning district in which the subject property is located meeting any one (1) of the following characteristics may only be authorized as a planned development in accordance with Section 6-3-6 of this Title. For purposes of this Subsection, "new construction" is defined as construction that results in the zoning lot being improved with substantially new structures, and/or construction conforming to the de finition of a "substantial rehabilitation and substantial additions" in Section 6-18-3 of this Title. 1. The area of the zoning lot to be improved with new construction is in excess of thirty thousand (30,000) square feet. 2. The development provides for the construction of more than twenty -four (24) new residential units. Page 46 of 91 P3.Page 290 of 381 52-O-22 ~45~ 3. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any commercial, business, retail or office uses. 4. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any residential, commercial, business, retail, or office uses. 5. The development plan for which application for a building permit is made provides for the new construction of more than twenty thousand (20,000) s quare feet of gross floor area under one (1) roof for any commercial, business, retail or office use. For purposes of this Subsection, gross floor area excludes the area of any floors or portion of floors the volume of which is below the established grade but shall include all accessory areas, areas devoted to parking or loading, elevator shafts, stairwells, space used solely for heating, cooling, mechanical, electrical and mechanical penthouses, refuse rooms and uses accessory to the building, notwithstand ing floor areas excluded from the calculation of gross floor area by Section 6-18-3 of this Title. SECTION 56: City Code Section 6-8-1-11 “Special Conditions for Office Use” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-1-11. – SPECIAL CONDITIONS FOR OFFICE USES. In residential districts wherein it is listed as a special use, office use may occur only in the following instances and subject to the following conditions: (A) The subject property shall be adjacent to any B, C, D, RP, O1, MU, MUE, MXE, or I zoning district. (B) The subject property shall be improved with, and the office(s) shall be loca ted within, a dwelling originally constructed as a single -family detached or two-family dwelling. (C) The Zoning Board of Appeals Land Use Commission shall consider, make findings of fact regarding, and, if necessary, attach specific conditions to address, the following characteristics of the proposed use: 1. The number of employees; 2. The amount of parking; 3. The amount of traffic; Page 47 of 91 P3.Page 291 of 381 52-O-22 ~46~ 4. The number of clients on the subject property at any one (1) time and per day; 5. The hours of operation; 6. The hours during which pick up and delivery are permitted; 7. The manner in which utilities and other services are provided to the area; 8. Sources of noise, vibrations, smoke, dust, odor, heat, glare, or electrical interference with radio or television transmission t o the area; 9. Exterior alterations to the residential appearance of the subject property, including, but not limited to, creating a separate or exclusive office entrance, signage or other advertising or display to identify the office, fencing, and outdoor storage; and 10. The taxable value of buildings and land on, and within the vicinity of, the subject property. (D) If the City Council grants the special use, the property owner, or his or her agent, shall provide the Cook County assessor's office with ap propriate documentation of the nonresidential use of the subject property, including, but not limited to, the amount of floor area devoted to nonresidential use. The property owner, or his or her agent, shall cause to be placed on file in the office of the zoning division a copy of the above described document. Said document and copy shall be received by the Cook County assessor's office and zoning division before the City may issue a final certificate of occupancy for the nonresidential use. SECTION 57: City Code Section 6-9-1-9 “Planned Developments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-9-1-9. PLANNED DEVELOPMENTS. In addition to the general requirements for planned developments set forth in Section 6-3-6, "Planned Developments," of this Title the Plan Commission Land Use Commission shall not recommend approval of, nor shall the City Council adopt a planned development in the business districts unless they shall determine, based on written findings of fact, that the planned development adheres to the standards set forth herein. (A) General Conditions: 1. Each planned development shall be compatible with surrounding development and not be of such a nature in height, bulk, or scale as to exercise any influence contrary to the purpose and intent of the zoning ordinance as set forth in Section 6-1-2, "Purpose And Intent," of this Title. Page 48 of 91 P3.Page 292 of 381 52-O-22 ~47~ If the proposed planned development is for a property listed as an Evanston landmark, or for property located within a historic district listed on the national register or for property located within a historic district so designated by the Evanston preservation commission, the planned development shall be compatible with the "secretary of the interior's standards for rehabilitation" as set forth in the National Historic Preservation Act of 1966, as amended. 2. Each planned development shall be compatible with and implement the adopted comprehensive general plan, as amended, any adopted land use or urban design plan specific to the area, this zoning ordinance, and any other pertinent City planning and development policies, particularly in terms of: (a) Land use. (b) Land use intensity. (c) Housing. (d) Preservation. (e) Environmental. (f) Traffic impact and parking. (g) Impact on schools, public services and facilities. (h) Essential character of the business district, the surrounding residential neighborhoods, and abutting residential lots. (i) Neighborhood planning. (j) Business district planning and economic development goals and policies, particularly those of specific adopted plans for individu al business districts. (k) Conservation of the taxable value of land and buildings throughout the City, and retention of taxable land on tax rolls. 3. Each planned development shall enhance and maintain the pedestrian character of the business districts. 4. Each planned development shall enhance the streetscape and architectural character of the business districts, including where possible, preserving character giving buildings and existing streetscape amenities. 5. Each planned development shall be completed within two (2) years of the issuance of the special use permit for the planned development. If extensive or staged development is approved as part of the planned development, however, the two (2) year requirement may be extended to provide for a more reasonable time schedule. The expanded time schedule shall be adopted as part of the planned development and so noted on the special use permit for a planned development. 6. No special use permit for a planned development shall be valid for a period longer than one (1) year unless a building permit is issued and construction is actually begun within that period and is diligently pursued to completion. The City Council may, however, for good cause shown, extend the one year period for such time as it shall determine, without further hearing before the Plan Commission Land Use Commission. The City Council may, at its sole discretion, place conditions on the extension in order to assure that the planned development is diligently pursued to its completion. Page 49 of 91 P3.Page 293 of 381 52-O-22 ~48~ 7. All landscaping and streetscape treatment within the planned development shall be provided in accordance with the requirements set forth in Chapter 17, "Landscaping And Screening," of this Title, and shown on the required landscape plan submitted as part of the planned development application. (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will promote excellence in site design. It is not intended to restrict or inhibit the Design and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development being proposed and that may be found in the City's "Manual of Design Guidelines" or in common use by design professionals. 1. The minimum area for a planned development established in a business district shall be as follows: (a) B1 Ten thousand (10,000) square feet. (b) B1a Ten thousand (10,000) square feet. (c) B2 Ten thousand (10,000) square feet. (d) B3 None. 2. For all boundaries of the planned development abutting a residential property, there shall be provided a transition landscaped strip of at least ten (10) feet consisting of vegetative screening, fencing, or decorative walls in accordance with the "Manual of Design Guidelines" and Chapter 17, "Landscaping and Screening," of this Title. The transition landscaped strip and its treatment shall be depicted on the required landscape plan submitted as part of the planned development application. 3. Walkways developed for a planned development shall form a logical, safe and convenient system for pedestrian access to all project facilities as well as any off site destination likely to attract substantial pedestrian traffic. Pedestrian ways shall not be used by other automotive traffic. 4. The location, construction, and operation of parking, loading areas, and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development and, where possible, provide additional park ing beyond that required for the planned development to service the business district in which it is located. 5. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and pedestrian traffic. 6. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for acceptable design Page 50 of 91 P3.Page 294 of 381 52-O-22 ~49~ and construction of storm water control facilities, including grading, gutter, piping and treatment of turf and maintenance of facilities. 7. For every planned development there shall be provided a market feasibility statement that shall indicate the consumer market areas for all uses proposed in the development, the population potential of the area or areas to be served by the uses proposed and other pertinent information concerning the need or demand for such uses of land. 8. For every planned development involving structures exceeding a gross floor area of twenty thousand (20,000) square feet there shall be provided a traffic circulation impact study that shall show the effect of all proposed uses upon adjacent and nearby roads and highways. The study also shall show the amount and direction of anticipated traffic flow and clearly describe what road improvements and traffic control improvements might become necessary as a result of the construction of the proposed development. 9. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. (C) Development Allowances: As provided in Section 6-3-6, "Planned Developments," of this Title the Plan Commission Land Use Commission may recommend approval of, and the City Council may grant, site development allowances for planned developments. Said allowances shall be limited as follows: 1. The maximum height increase over that otherwise permitted in the business districts shall be no more than: (a) B1 Twelve (12) feet. (b) B1a Twelve (12) feet. (c) B2 Twelve (12) feet. (d) B3 Twelve (12) feet. 2. The maximum increase in the number of dwelling units over that otherwise permitted in the business districts shall be: (a) B1 Twenty percent (20%). (b) B1a Twenty percent (20%). (c) B2 Twenty percent (20%). (d) B3 Twenty-five percent (25%). Page 51 of 91 P3.Page 295 of 381 52-O-22 ~50~ 3. The location and placement of buildings may vary from that otherwise permitted in the business districts; however, at no time shall any building be closer than five (5) feet to any interior side lot line abutting a residential district or closer than ten (10) feet to any rear lot line abutting a residential district. 4. The maximum increase in floor area ratio, over that otherwise permitted in the business districts, shall be 1.0. (D) Mandatory Planned Development Minimum Thresholds: Any development the land use of which is listed among the permitted uses or special uses for the zoning district in which the subject property is located meeting any one (1) of the following characteristics may only be authorized as a planned development in accordance with Section 6-3-6 of this Title. For purposes of this Subsection, "new construction" is defined as construction that results in the zoning lot being improved with substantially new structures, and/or construction conforming to the definition of a "substantial rehabilitation and substantial additions" in Section 6 -18-3 of this Title. 1. The area of the zoning lot to be improved with new construction is in excess of thirty thousand (30,000) square feet. 2. The development provides for the construction of more than twenty-four (24) new residential units. 3. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any commercial, business, retail or office uses. 4. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any residential, commercial, business, retail, or office uses . 5. The development plan for which application for a building permit is made provides for the new construction of more than twenty thousand (20,000) square feet of gross floor area under one (1) roof for any commercial, business, retail or office use. For purposes of this Subsection, gross floor area excludes the area of any floors or portion of floors the volume of which is below the established grade but shall include all accessory areas, areas devoted to parking or loading, elevator shafts, stairwells, space used solely for heating, cooling, mechanical, electrical and mechanical penthouses, refuse rooms and uses accessory to the building, notwithstanding floor areas excluded from the calculation of gross floor area by Section 6-18-3 of this Title. SECTION 58: City Code Section 6-9-1-10 “Inclusionary Housing Bonuses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : Page 52 of 91 P3.Page 296 of 381 52-O-22 ~51~ 6-9-1-10. INCLUSIONARY HOUSING BONUSES. (A) Any covered development, as defined under City Code Section 5 -7-3, providing on- site affordable units and that is otherwise compliant with the City's Inclusionary Housing Ordinance is entitled to the following development bonuses: 1. For developments providing five percent (5%) on-site affordable housing or ten percent (10%) on-site housing with public financing: Commercial (B, C, M, & O Districts) Density +1 per Inclusionary Dwelling Unit FAR +1.0 Parking No parking for Inclusionary Dwelling Unit Height — Building Lot Coverage and Impervious Surface Coverage — 2. For developments providing ten percent (10%) on-site affordable housing or twenty percent (20%) on-site affordable housing with public financing: Commercial (B, C, M, & O Districts) Density +2 per Inclusionary Dwelling Unit FAR +1.0 Parking No parking for Inclusionary Dwelling Units Height — Building Lot Coverage & Impervious Surface Coverage — Site Development Allowances for Planned Developments Majority vote of City Council required to exceed maximum Site Development Allowances for Planned Developments (instead of Supermajority vote) 3. For covered developments and primarily affordable non-covered developments in non-TOD areas that provide on-site affordable units, the parking requirements for the entire development shall be reduced to: Unit Size In TOD Area Outside TOD Page 53 of 91 P3.Page 297 of 381 52-O-22 ~52~ Area 0—1 Bedroom 0.55 parking spaces 0.75 parking spaces 2 Bedroom 1.1 parking space 1.25 parking spaces 3+ Bedroom 1.65 parking spaces 1.5 parking spaces (B) Residential developments processed as planned developments, shall have bonuses and reductions set forth in this Section calculated prior to the site development allowances set forth in Section 6-9-1-9. SECTION 59: City Code Section 6-10-1-9 “Planned Developments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-10-1-9. – PLANNED DEVELOPMENTS. In addition to the general requirements for planned developments set forth in Section 6-3-6, "Planned Developments," the Plan Commission Land Use Commission shall not recommend approval of, nor shall the City C ouncil adopt a planned development in the commercial districts unless they shall determine, based on written findings of fact, that the planned development adheres to the standards set forth herein. (A) General Conditions: 1. Each planned development shall be compatible with surrounding development and not be of such a nature in height, bulk, or scale as to exercise any influence contrary to the purpose and intent of the Zoning Ordinance as set forth in Section 6-1-2, "Purpose and Intent." If the proposed planned development is for a property listed as an Evanston landmark, or for property located within an historic district listed on the Natio nal Register of Historic Places or for property located within a historic district so designated by the Evanston Preservation Commission, the planned development shall be compatible with the "Secretary of the Interior's Standards for Rehabilitation" set fo rth in the National Historic Preservation Act of 1966, as amended. 2. Each planned development shall be compatible with and implement the Comprehensive General Plan as amended, any adopted land use or urban design plan specific to the area, this Zoning Ord inance, and any other pertinent City planning and development policies, particularly in terms of: (a) Land use. Page 54 of 91 P3.Page 298 of 381 52-O-22 ~53~ (b) Land use intensity. (c) Housing. (d) Preservation. (e) Environmental. (f) Traffic impact and parking. (g) Impact on schools, public services and facilities. (h) Essential character of the business district, the surrounding residential neighborhoods, and abutting residential lots. (i) Neighborhood planning. (j) Commercial district planning and economic development goals and policies, particularly those of specific adopted plans for individual business districts. (k) Conservation of the taxable value of land and buildings throughout the City, and retention of taxable land on tax rolls. 3. Each planned development shall be completed within two (2) years of the issuance of the special use permit for the planned development. If extensive or staged development is approved as part of the planned development, however, the two (2) year requirement may be extended to provide for a more reasonable time sch edule. The expanded time schedule shall be adopted as part of the planned development and so noted on the special use permit for a planned development. 4. No special use permit for a planned development shall be valid for a period longer than one (1) year unless a building permit is issued and construction is actually begun within that period and is diligently pursued to completion. The City Council may, however, for good cause shown, extend the one (1) year period for such time as it shall determine, without further hearing before the Plan Commission Land Use Commission. The City Council may, at its sole discretion, place conditions on the extension in order to assure that the planned development is diligently pursued to its completion. 5. All landscaping treatment within the planned development shall be provided in accordance with the requirements set forth in Chapter 17, "Landscaping and Screening," and shown on the required landscape plan submitted as part of the planned development application. (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will promote excellence in site Page 55 of 91 P3.Page 299 of 381 52-O-22 ~54~ design. Their establishment is not intended to restrict or inhibit the Design and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development being proposed and that may be found in the City's Manual of Design Guidelines or in common use by design professionals. 1. For all boundaries of the planned development immediately abutting a residential property, there shall be provided a transition landscaped strip of at least ten (10) feet consisting of vegetative screening, fencing or decorative walls in accordance with the Manual of Design Guidelines and Chapter 17, "Landscaping and Screening." The transition landscaped strip and its treatment shall be depicted on the required landscape plan submitted as part of the planned development application. 2. Walkways developed for a planned development shall form a logical, safe and convenient system for pedestrian access to all project facilities as well as any off -site destination likely to attract substantial pedestrian traffic. Pedestrian -ways shall not be used by other automotive traffic. 3. The location, construction, and operation of parking, loading areas, and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development and where possible, provide additional parking beyond th at required for the planned development to service the business district in which it is located. 4. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and ped estrian traffic. 5. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for acceptable design and c onstruction of storm water facilities including grading, gutter, piping, treatment of turf, and maintenance of facilities. 6. For every planned development there shall be provided a market feasibility statement that shall indicate the consumer market areas for all uses proposed in the development, the population potential of the area or areas to be served by the uses proposed, and other pertinent information concerning the need or demand for such uses of land. 7. For every planned development involving twen ty (20) dwelling units or more there shall be provided a traffic circulation impact study that shall show the effect of all proposed uses upon adjacent and nearby roads and highways. The study shall also show the amount and direction of anticipated traffic flow and clearly describe what road and traffic control improvements might become necessary as result of the construction of the proposed development. Page 56 of 91 P3.Page 300 of 381 52-O-22 ~55~ 8. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. (C) Development Allowances: As provided in Section 6-3-6, "Planned Developments," the Plan Commission Land Use Commission may recommend approval of, and the City Council may grant, site development allowances for planned developments. Said allowances shall be limited as follows: 1. The maximum height increa se over that otherwise permitted in the commercial districts shall be no more than: (a) C1 Fifteen (15) feet. (b) C1a Thirty (30) feet. (c) C2 Fifteen (15) feet. 2. The maximum increase in the number of dwelling units over that otherwise permitted in the commercial districts shall be: (a) C1 Twenty percent (20%). (b) C1a Forty percent (40%). (c) C2 Twenty-five percent (25%). 3. The location and placement of buildings may vary from that otherwise permitted in the commercial districts, however, at no time shall any building be closer than ten (10) feet to any lot line abutting a residential district. 4. The maximum increase in floor area ratio over that otherwise permitted in the commercial districts shall be as follows: (a) C1 One (1.0). Page 57 of 91 P3.Page 301 of 381 52-O-22 ~56~ (b) C1a One and one-half (1.5). (c) C2 One (1.0). (D) Mandatory Planned Development Minimum Thresholds: Any development the land use of which is listed among the permitted uses or special uses for the zoning district in which the subject property is located meeting any one (1) of the following characteristics may only be authorized as a planned development in accordance with Section 6-3-6 of this Title. For purposes of this Subsection, "new construction" is defined as construction that results in the zoning lot being improved with substantially new structures, and/or construction conforming to the definition of a "substa ntial rehabilitation and substantial additions" in Section 6-18-3 of this Title. 1. The area of the zoning lot to be improved with new construct ion is in excess of thirty thousand (30,000) square feet. 2. The development provides for the construction of more than twenty -four (24) new residential units. 3. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any commercial, business, retail or office uses. 4. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any residential, commercial, business, retail, or office uses. 5. The development plan for which application for a building permit is made provides for the new construction of more than twenty thousand (20,000) square feet of gross floor area under one (1) roof for any commercial, business, retail or office use. For purposes of this Subsection, gross floor area excludes the area of any floors or portion of floors the volume of which is below the established grade but shall include all accessory areas, areas devoted to parking or loading, elevator shafts, stairwells, space used solely for heating, cooling, mechanical, electrical and mechanical penthouses, refuse rooms and uses accessory to the building, notwithstanding floor areas exclu ded from the calculation of gross floor area by Section 6-18-3 of this Title. SECTION 60: City Code Section 6-11-1-10 “Planned Developments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 58 of 91 P3.Page 302 of 381 52-O-22 ~57~ 6-11-1-10. PLANNED DEVELOPMENTS. In the downtown, planned developments are an allowed special use in the D1, D2, D3 and D4 districts. In addition to the general requirements for planned developments set forth in Section 6-3-6, "Planned Developments," the Plan Commission Land Use Commission shall not recommend approval of, nor shall the City Council adopt a planned development in the downtown districts unless they shall determine, based on written findings of fact, that the planned development adheres to the following standards: (A) General Conditions: 1. Each planned development shall be compatible with surrounding development and not be of such a nature in height, bulk, or scale as to exercise any influence contrary to the purpose and intent of the Zoning Ordinance as set forth in Section 6-1-2, "Purpose and Intent." If the proposed planned development is for a property listed as an Evanston landmark, or for property located within an historic district listed on the National Register of Historic Places or for property located within an historic district so designated by the Evanston Preservation Commission, the planned development shall be compatible with the "Secretary of the Interior's Standards for Rehabilitation" as set forth in the National Historic Preservation Act of 1966, as amended. 2. Each planned development shall enhance the identity and character of the downtown, by preserving where possible character-giving buildings, enhancing existing streetscape amenities, maintaining retail continuity in areas where it is prominent, strengthening pedestrian orientation and scale and contributing to the mixed use vitality of the area. 3. Each planned development shall be compatible with and implement the adopted Comprehensive General Plan, as amended, the Plan for Downtown Evanston, any adopted land use or urban design plan specific to the area, this Zoning Ordinance, and any other pertinent City planning and development policies, particularly in terms of: (a) Land use. (b) Land use intensity. (c) Housing. (d) Preservation. (e) Environmental. (f) Urban design. (g) Traffic impact and parking. (h) Impact on schools, public services and facilities. (i) Essential character of the downtown district, the surrounding residential neighborhoods, and abutting residential lots. (j) Neighborhood planning. (k) Conservation of the taxable value of land and buildings throughout the City, and retention of taxable land on tax rolls. Page 59 of 91 P3.Page 303 of 381 52-O-22 ~58~ 4. Each planned development shall be completed within two (2) years of the issuance of the special use permit for the planned development. If extensive or staged development is approved as part of the planned development, however, the two (2) year requirement may be extended to provide for a more reasonable time schedule. The expanded time schedule shall be adopted as part of the planned development and so noted on the special use permit for a planned development. No special use permit for a planned development shall be valid for a period longer than one (1) year unless a building permit is issued and construction is actually begun within that period and is diligently pursued to completion. The City Council may, however, for good cause shown, extend the one (1) year period for such time as it shall determine, without further hearing before the Plan Commission Land Use Commission. The City Council may, at its sole discretion, place conditions on the extension in order to assure that the planned development is diligently pursued to its completion. 5. All landscaping treatment within the planned development shall be provided in accordance with the requirements set forth in Chapter 17, "Landscaping and Screening," and shown on the required landscape plan that shall be submitted as part of the planned development application. (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will promote excellence in site design. Their establishment is not intended to restrict or inhibit the Design and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development being proposed and that may be found in or interpolated from the Plan for Downtown Evanston, and the City's Manual of Design Guidelines or in common use by design professionals. 1. Walkways developed for a planned development shall form a logical, safe and convenient system for pedestrian access to all project facilities and off -site destinations likely to attract substantial pedestrian traffic. Pedestrian ways shall not be used by other automotive traffic. 2. The location, construction and operation of parking, loading areas, and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development and, where possible, provide additional parking beyond that required for the planned development to service the downtown district in which it is located. 3. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular or pedestrian traffic. If the planned development employs local streets within the development, said streets shall not be connected to streets outside the development in such a way as to encourage their use by through traff ic. 4. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways Page 60 of 91 P3.Page 304 of 381 52-O-22 ~59~ and private extensions thereof. Provisions shall be made for acceptable design and construction of storm water facilities including grading, gutter, piping, treatment of turf, and maintenance of facilities. 5. For every planned development there shall be provided a market feasibility statement that shall indicate the consumer market areas for all uses proposed in the development, the population potential of the area or areas to be served by the uses proposed and other pertinent information concerning the need or demand for such uses of land. 6. For every planned development there shall be provided a traffic circulation impact study which shall show the effect of all proposed uses upon adjacent and nearby roads and highways. The study shall also show the amount and direction of anticipated traffic flow and clearly describe what road and traffic control improvements might become necessary as a result of the construction of the proposed development. 7. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. (C) Development Allowances: As provided in Section 6-3-6, "Planned Developments," of this Title the Plan Commission Land Use Commission may recommend approval of, and the City Council may grant, site development allowances for planned developments. Said allowances shall be limited as follows: 1. The maximum height increase over that otherwise permitted in the downtown districts shall be as follows: (a) D1 Twenty-four (24) feet. (b) D2 Forty-three (43) feet. (c) D3 Eighty-five (85) feet. (For lots that exceed ninety-five (95) feet in width a tower or towers may be erected to a height of two hundred twenty (220) feet, provided that the tower or towers above a height of 42 feet shall be set back not less than thirty (30) feet from any front lot line or side lot line abutting a street and twenty-five (25) feet from an interior side lot line. Further, no tower shall be located less than fifty (50) feet from any other tower located on the same lot.) (d) D4 Forty (40) feet. The height of any story of a building approved as a planned development pursuant to Section 6-3-6 of this Title may be excluded from the calculation of building height when seventy-five percent (75%) or more of the gross floor area of such story consists of parking required for the building, excluding mechanical penthouse, however, in no case shall this exclusion be greater than four (4) stories or forty (40) feet, whichever is less. Page 61 of 91 P3.Page 305 of 381 52-O-22 ~60~ 2. The maximum increase in floor area ratio over that otherwise permitted in the D2, D3 or D4 district shall be as follows: (a) D2 1.25. (b) D3 3.5. (c) D4 0.5 (0.6 when incorporating residential dwelling units). (D) Mandatory Planned Development Minimum Thresholds: Any development the land use of which is listed among the permitted uses or special uses for the zoning district in which the subject property is located meeting any one (1) of the following characteristics may only be authorized as a planned development in accordance with Section 6-3-6 of this Title. For purposes of this Subsection, "new construction" is defined as construction that results in the zoning lot being improved with substantially new structures, and/or construction conforming to the definition of a "substantial rehabilitation and substantial additions" in Section 6 -18-3 of this Title. 1. The area of the zoning lot to be improved with new construction is in excess of thirty thousand (30,000) square feet. 2. The development provides for the construction of more than twenty-four (24) new residential units. 3. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any commercial, business, retail or office uses. 4. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any residential, commercial, business, retail, or office uses. 5. The development plan for which application for a building permit is made provides for the new construction of more than twenty thousand (20,000) square feet of gross floor area under one (1) roof for any commercial, business, retail or office use. For purposes of this Subsection, gross floor area excludes the area of any floors or portion of floors the volume of which is below the established grade but shall include all accessory areas, areas devoted to parking or loading, elevator shafts, stairwells, space used solely for heating, cooling, mechanical, electrical and mechanical penthouses, refuse rooms and uses accessory to the building, notwithstanding floor areas excluded from the calculation of gross floor area by Section 6-18-3 of this Title. SECTION 61: City Code Section 6-12-1-7 “Planned Developments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-12-1-7. – PLANNED DEVELOPMENTS. Page 62 of 91 P3.Page 306 of 381 52-O-22 ~61~ In addition to the general requirements for planned developments set forth in Section 6-3-6, "Planned Developments," the Plan Commission Land Use Commission shall not recommend approval of, nor shall the City Council adopt a planned development in the research park district unless they shall determine, based on written findings of fact, that the planned development adheres to the following standards: (A) General Conditions: 1. Each planned development shall be compatible with surroun ding development and not be of such a nature in height, bulk, or scale as to exercise any influence contrary to the purpose and intent of the Zoning Ordinance as set forth in Section 6-1-2, "Purpose and Intent." If the proposed planned development is for a property listed as an Evanston landmark, or for property located within an historic district listed on the National Register of Historic Places or for property located within an historic district so designated by the Evanston Preservation Commission, the planned development shall be compatible with the "Secretary of the Interior's Standards for Rehabilitation" as set forth in the National Historic Preservation Act of 1966, as amended. 2. Each planned development shall be compatible with and implement the research park master plan as amended and the Comprehensive General Plan as amended. 3. Each planned development shall be completed within two (2) years of the issuance of the special use permit for the planned development. If extensive or staged development is approved as part of the planned development, however, the two (2) year requirement may be extended to provide for a more reasonable time schedule. The expanded time schedule shall be adopted as part of the planned development and so noted on the special use permit for a planned development. 4. No special use permit for a planned development shall be valid for a period longer than one (1) year unless a building permit is issued and construction is actually begun within that period and is diligently pursued to completion. The City Council may, however, for good cause shown, extend the one (1) year period for such time as it shall determine, without further hearing before the Plan Commission Land Use Commission. The City Council may, at its sole discretion, place conditions on the extension in order to assure that the planned development is diligently pursued to its completion. 5. All landscaping treatment within the planned development shall be provided in accordance with requirements set forth in the research park master plan and Chapter 17, "Landscaping and Screening." All landscaping treatment shall be shown on the required landscape plan submitted as part of the planned development application. (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will promote excellence in site Page 63 of 91 P3.Page 307 of 381 52-O-22 ~62~ design. Their establishment is not int ended to restrict or inhibit the Design and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development being proposed and that may be found in the research park maste r plan, the City's Manual of Design Guidelines, or in common use by design professionals. 1. The minimum area for a planned development established in the research park districts shall be nineteen thousand five hundred (19,500) square feet. 2. For each planned development there shall be submitted a tree preservation statement evaluating each building site as to whether desirable tree stands or other natural features exist and can be preserved. The preservation statement shall be made part of the required landscape plan submitted as part of the planned development application. 3. Walkways developed for a planned development shall form a logical, safe, and convenient system for pedestrian access to all dwelling units, all project facilities, as well as any off-site destination likely to attract substantial pedestrian traffic. Walkways, when used by substantial numbers of children as play areas, routes to school or other principal destinations, shall be so located and safeguarded as to minimize contacts with normal automobile traffic. Street crossings shall be located, designed, and marked to promote the utmost safety. If substantial bicycle traffic is anticipated, bicycle paths shall be incorporated into the walkway system. Pedestrian ways shall not be used by other automotive traffic. 4. The location, construction and operation of parking, loading areas and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development. 5. Principal vehicular access points sh all be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and pedestrian traffic. 6. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for acceptable design and construction of storm water facilities including grading, gutter, piping, and treatment of turf and maintenance of facilities. 7. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. (C) Development Allowances: As provided in Section 6-3-6, "Planned Developments," of this Title the Plan Commission Land Use Commission may recommend approval of, and the City Council may grant, site development al lowances for planned Page 64 of 91 P3.Page 308 of 381 52-O-22 ~63~ developments established in the research park districts. These allowances shall be limited as follows: 1. The maximum height increase over that otherwise permitted in the research park districts shall be the minimum height necessary to achieve the desired building density as referenced in the research park master plan. 2. The maximum increase in floor area ratio over that otherwise permitted in the research park district shall be 2.0 for buildings and 0.8 for parking structures. (D) Mandatory Planned Development Minimum Thresholds: Any development the land use of which is listed among the permitted uses or special uses for the zoning district in which the subject property is located meeting any one (1) of the following characteristics may only be authorized as a planned development in accordance with Section 6-3-6 of this Title. For purposes of this Subsection, "new constructi on" is defined as construction that results in the zoning lot being improved with substantially new structures, and/or construction conforming to the definition of a "substantial rehabilitation and substantial additions" in Section 6-18-3 of this Title. 1. The area of the zoning lot to be improved with new construction is in excess of thirty thousand (30,000) square feet. 2. The development provid es for the construction of more than twenty-four (24) new residential units. 3. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any commercial, business, retail or office uses. 4. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any residential, commercial, business, retail, or office use s. 5. The development plan for which application for a building permit is made provides for the new construction of more than twenty thousand (20,000) square feet of gross floor area under one (1) roof for any commercial, business, retail or office use. Fo r purposes of this Subsection, gross floor area excludes the area of any floors or portion of floors the volume of which is below the established grade but shall include all accessory areas, areas devoted to parking or loading, elevator shafts, stairwells, space used solely for heating, cooling, mechanical, electrical and mechanical penthouses, refuse rooms and uses accessory to the building, notwithstanding floor areas excluded from the calculation of gross floor area by Section 6-18-3 of this Title. SECTION 62: City Code Section 6-13-1-10 “Planned Developments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows : Page 65 of 91 P3.Page 309 of 381 52-O-22 ~64~ 6-13-1-10. PLANNED DEVELOPMENTS. In addition to the general requirements for planned developments set forth in Section 6-3-6, "Planned Developments," of this Title the Plan Commission Land Use Commission shall not recommend approval of, nor shall the City Council adopt a planned development unless they shall determine in the transitional manufacturing districts, based on written findings of fact, that the planned development adheres to the standards set forth herein. (A) General Conditions: 1. Each planned development shall be compatible with surrounding development and not be of such a nature in height, bulk, or scale as to exercise any influence contrary to the purpose and intent of the zoning ordinance as set forth in Section 6-1-2, "Purpose And Intent," of this Title. If the proposed planned development is for a property listed as an Evanston landmark, or for property located within an historic district listed on the National Register of Historic Places or for property located within a historic district so designated by the Evanston preservation Commission, the planned development shall be compatible with the "Secretary of the interior's standards for rehabilitation" as set forth in the National Historic Preservation Act of 1966, as amended. 2. Each planned development shall be compatible with and implement the adopted comprehensive general plan, as amended, any adopted land use or urban design plan specific to the area, this zoning ordinance, and any other pertinent City planning and development policies, particularly in terms of: (a) Land use. (b) Land use intensity. (c) Housing. (d) Preservation. (e) Environmental. (f) Traffic impact and parking. (g) Impact on schools, public services and facilities. (h) Essential character of the downtown district, the surrounding residential neighborhood, and abutting residential lots. (i) Neighborhood planning. (j) Conservation of the taxable value of land and buildings throughout the City, and retention of taxable land on tax rolls. 3. Each planned development shall be completed within two (2) years of the issuance of the special use permit for the planned development. If extensive or staged development is approved as part of the planned development, however, the two (2) year requirement may be extended to provide for a more reasonable time schedule. The expanded time schedule shall be adopted as part of the planned development and so noted on the special use permit for a planned development. 4. No special use permit for a planned development shall be valid for a period longer than one (1) year unless a building permit is issued and construction is Page 66 of 91 P3.Page 310 of 381 52-O-22 ~65~ actually begun within that period and is diligently pursued to completion. The City Council may, however, for good cause shown, extend the one (1) year period for such time as it shall determine, without further hearing before the Plan Commission Land Use Commission. The City Council may, at its sole discretion, place conditions on the extension in order to assure that the planned development is diligently pursued to its completion. 5. All landscaping treatment within the planned development shall be provided in accordance with the requirements set forth in Chapter 17, "Landscaping and Screening," and shown on the required landscape plan submitted as part of the planned development application. (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will promote excellence in site design. Their establishment is not intended to restrict or inhibit the Design and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development being proposed and that may be found in the City's Manual of Design Guidelines or in common use by design professionals. 1. For planned developments incorporating residential uses a minimum of forty- five percent (45%) of the total gross area of the planned development shall be devoted to usable open space. Said open space and its proposed treatment shall be depicted on the required landscape plan submitted as part of the planned development application. 2. For planned developments incorporating manufacturing uses said uses shall be conducted entirely within an enclosed building. Outdoor storage of merchandise or production material may be permitted, provided the storage area consists of no more than ten percent (10%) of the subject site and further provided that the storage area is completely enclosed by screened fences, walls or landscaping designed to a height and density to shield the storage area from view when viewed from off the site. 3. For all boundaries of the planned development not immediately abutting a dedicated and improved public street, there shall be provided a transition landscaped strip of at least five percent (5%) of the average depth of the lot or twenty-five (25) feet, whichever is greater, consisting of vegetative screening, fencing, or decorative walls in accordance with the Manual of Design Guidelines and Chapter 17, "Landscaping and Screening." The transition landscaped strip and its treatment shall be depicted on the required landscape plan and submitted as part of the planned development application. 4. Walkways developed for a planned development shall form a logical, safe and convenient system for pedestrian access to all project facilities as well as any off-site designation likely to attract substantial pedestrian traffic. Walkways designed to be used by substantial numbers of children as play areas, routes to school or other principal destinations shall be located and safeguarded to minimize contacts with normal automobile traffic. Street crossings shall be located, designed, and marked to promote the utmost safety. Pedestrian - ways shall not be used by other automotive traffic. Page 67 of 91 P3.Page 311 of 381 52-O-22 ~66~ 5. The location, construction and operation of parking, loading areas, and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development and, where possible, provide additional parking beyond that required for the planned development to service the manufacturing district in which it is located. 6. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and pedestrian traffic. If the planned development employs local streets within the development, said streets shall not be connected to streets outside the development in such a way as to encourage their use by through traffic. 7. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for acceptable design and construction of storm water control facilities including grading, gutter, piping, treatment of turf, and maintenance of facilities. 8. For every planned development involving twenty (20) dwelling units or more there shall be provided a market feasibility statement that shall indicate the consumer market areas for all uses proposed in the development, the population potential of the area or areas to be served by the uses proposed and other pertinent information concerning the need or demand for such uses of land. 9. For every planned development there shall be provided a traffic circulation impact study that shall show the effect of all proposed uses upon adjacent and nearby roads and highways. The study shall also show the amount and direction of anticipated traffic flow and clearly describe what road and traffic control improvements might become necessary as a result of the construction of the proposed development. 10. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. (C) Development Allowances: As provided in Section 6-3-6, "Planned Developments," of this Title the Plan Commission Land Use Commission may recommend approval of, and the City Council may grant, site development allowances for planned developments. These allowances shall be limited as follows: 1. The maximum height increase over that otherwise permitted in the transitional manufacturing districts shall be no more than fifteen (15) feet. 2. The maximum increase in the number of dwelling units over that otherwise permitted in the transitional manufacturing districts shall be twenty-five percent (25%). 3. The location and placement of buildings and structures may vary from that otherwise permitted in the transitional manufacturing districts, however, at no time, shall any building or structure be closer than twenty-five (25) feet to any lot line abutting a residential district. 4. The maximum increase in floor area ratio over that otherwise permitted in the transitional manufacturing districts shall be 0.1. Page 68 of 91 P3.Page 312 of 381 52-O-22 ~67~ (D) Mandatory Planned Development Minimum Thresholds: Any proposed development the land use of which is listed among the permitted uses or special uses for the individual zoning district in which the subject property is located meeting any one (1) of the following characteristics may only be authorized as a planned development in accordance with Section 6-3-6 of this Title. For purposes of this Subsection, "new construction" is defined as construction that results in the zoning lot being improved with substantially new structures, and/or construction conforming to the definition of a "substantial rehabilitation and substantial additions" in Section 6-18-3 of this Title. 1. The area of the zoning lot to be improved with new construction is in excess of thirty thousand (30,000) square feet. 2. The development provides for the construction of more than twenty-four (24) new residential units. 3. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any commercial, business, retail or office uses. 4. The development plan for which application for a building permit is made contains more than twenty-four (24) units of any one (1) type or in any combination of any residential, commercial, business, retail, or office uses. 5. The development plan for which application for a building permit is made provides for the new construction of more than twenty thousand (20,000) square feet of gross floor area under one (1) roof for any commercial, business, retail or office use. For purposes of this Subsection, gross f loor area excludes the area of any floors or portion of floors the volume of which is below the established grade but shall include all accessory areas, areas devoted to parking or loading, elevator shafts, stairwells, space used solely for heating, cooling, mechanical, electrical and mechanical penthouses, refuse rooms and uses accessory to the building, notwithstanding floor areas excluded from the calculation of gross floor area by Section 6-18-3 of this Title. SECTION 63: City Code Section 6-14-1-10 “Planned Developments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-14-1-10. – PLANNED DEVELOPMENTS. In addition to the general requirements for planned developments set forth in Section 6-3-6, "Planned Developments," the Plan Commission Land Use Commission in the industrial districts shall not recommend approval of, nor shall the City Council adopt a planned development unless they shall determine, based on written findings of fact, that the planned development adheres to the standards set forth herein. (A) General Conditions: Page 69 of 91 P3.Page 313 of 381 52-O-22 ~68~ 1. Each planned development shall be compati ble with surrounding development and not be of such a nature in height, bulk, or scale as to exercise any influence contrary to the purpose and intent of the Zoning Ordinance as set forth in Section 6-1-2, "Purpose and Intent." If the proposed planned development is for a property listed as an Evanston landmark, or for property located within an historic district listed on the National Registe r of Historic Places or for property located within an historic district so designated by the Evanston Preservation Commission, the planned development shall be compatible with the "Secretary of the Interior's Standards for Rehabilitation" as set forth in the National Historic Preservation Act of 1966, as amended. 2. Each planned development shall be compatible with and implement the adopted Comprehensive General Plan, as amended, any adopted land use or urban design plan specific to the area, this Zoning O rdinance, and any other pertinent City planning and development policies, particularly in terms of: (a) Land use. (b) Land use intensity. (c) Housing. (d) Preservation. (e) Environmental policies. (f) Traffic impact and parking. (g) Impact on schools, public services and facilities. (h) Essential character of the downtown district, the surrounding residential neighborhood, and abutting residential lots. (i) Neighborhood planning. (j) Conservation of the taxable value of land and buildings throughout the City, and retention of taxable land on tax rolls. 3. Each planned development shall be completed within two (2) years of the issuance of the special use permit for the planned development. If extensive or staged development is approved as part of the plan ned development, however, the two (2) year requirement may be extended to provide for a more reasonable time schedule. The expanded time schedule shall be adopted as part of the planned development and so noted on the special use permit for a planned devel opment. Page 70 of 91 P3.Page 314 of 381 52-O-22 ~69~ 4. No special use permit for a planned development shall be valid for a period longer than one (1) year unless a building permit is issued and construction is actually begun within that period and is diligently pursued to completion. The City Counc il may, however, for good cause shown, extend the one (1) year period for such time as it shall determine, without further hearing before the Plan Commission Land Use Commission. The City Council may, at its sole discretion, place conditions on the extension in order to assure that the planned development is diligently pursued to its completion. 5. All landscaping treatment within the planned development shall be provided in accordance with the requirements set forth in Chapter 17, "Landscaping and Screening," and shown on the required landscape plan that shall be submitted as part of the planned development application. (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will prom ote excellence in site design. Their establishment is not intended to restrict or inhibit the Design and Project Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development be ing proposed and that may be found in the City's Manual of Design Guidelines or in common use by design professionals. 1. For all boundaries of the planned development immediately abutting a residential property there shall be provided a transition landsca ped strip of at least five percent (5%) of the average depth of the lot or twenty (20) feet, whichever is greater, consisting of vegetative screening, fencing, or decorative walls in accordance with the Manual of Design Guidelines and Chapter 17, "Landscap ing and Screening." The transition landscaped strip and its treatment shall be depicted on the required landscape plan submitted as part of the planned development application. 2. Walkways developed for a planned development shall form a logical, safe and convenient system for pedestrian access to all project facilities as well as any off -site designation likely to attract substantial pedestrian traffic. Pedestrian -ways shall not be used by other automotive traffic. 3. The location, construction and operati on of parking, loading areas, and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development and, where possible, provide additional parking beyond that required for the planned development to service the industrial district in which it is located. 4. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and pedestrian traffic. If the planned development emplo ys local streets within the development said streets shall not be connected to streets outside the development in such a way as to encourage their use by through traffic. Page 71 of 91 P3.Page 315 of 381 52-O-22 ~70~ 5. The planned development shall provide, if possible, for underground installation o f utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for acceptable design and construction of storm water facilities including grading, gutter, piping, treatment of turf, and mainte nance of facilities. 6. For every planned development there shall be provided a market feasibility statement that shall indicate the consumer market areas for all uses proposed in the development, the population potential of the area or areas to be served by the uses proposed, and other pertinent information concerning the need or demand for such uses of land. 7. For every planned development there shall be provided a traffic circulation impact study that shall show the effect of all proposed uses upon adja cent and nearby roads and highways. The study also shall show the amount and direction of anticipated traffic flow and clearly describe what road improvements and traffic control improvements might become necessary as result of the construction of the prop osed development. 8. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. (C) Development Allowances: As provided in Section 6-3-6, "Planned Developments," of this Title, the Plan Commission Land Use Commission may recommend approval of, and the City Council may grant, site development allowances for planned developments. These allowances shall be limited as follows: 1. The maximum height increase over that otherwise permitted in the industrial districts shall be no more than fifteen (15) feet. 2. The location and placement of buildings may vary from that otherwise permitted in the industrial districts, however, at no time shall any building be closer than the following standards to any lot line abutting a residential lot line: (a) R1 Fifty (50) feet (b) R2 Fifty (50) feet (c) R3 Twenty-five (25) feet Page 72 of 91 P3.Page 316 of 381 52-O-22 ~71~ (d) R4 Twenty (20) feet (e) R5 Twenty (20) feet (f) R6 Twenty (20) feet 3. The maximum increase in floor area ratio over that otherwise permitted in the industrial districts shall be twenty-five percent (25%). SECTION 64: City Code Section 6-15-1-9 “Planned Developments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-15-1-9. PLANNED DEVELOPMENTS. In addition to the general requirements for planned developments set forth in Section 6-3-6, "Planned Developments," of this Title the Plan Commission Land Use Commission shall not recommend approval of, nor shall the City Council adopt a planned development in any special purpose district in which planned developments are authorized unless they shall determine, based on written findings of fact, that the planned development adheres to the following standards: (A) General Conditions: 1. Each planned development shall be compatible with surrounding development and not be of such a nature in height, bulk, or scale as to exercise any influence contrary to the purpose and intent of the zoning ordinance as set forth in Section 6-1-2, "Purpose And Intent," of this Title. If the proposed planned development is for a property listed as an Evanston landmark, or for property located within an historic district listed on the National Register of Historic Places or for property located within a historic district so designated by the Evanston preservation commission, the planned development shall be compatible with the "secretary of the interior's standards for rehabilitation" as set forth in the National Historic Preservation Act of 1966, as amended. 2. Each planned development shall be compatible with and implement the adopted comprehensive general plan, as amended, any adopted land use or urban design plan specific to the area, this zoning ordinance, and any other pertinent City planning and development policies, particularly in terms of: (a) Land use. (b) Land use intensity. (c) Housing. Page 73 of 91 P3.Page 317 of 381 52-O-22 ~72~ (d) Preservation. (e) Environmental. (f) Traffic impact and parking. (g) Impact on schools, public services and facilities. (h) Essential character of the downtown district, the surrounding residential neighborhood, and abutting residential lots. (i) Neighborhood planning. (j) Conservation of the taxable value of land and buildings throughout the City, and retention of taxable land on tax rolls. 3. Each planned development shall be completed within two (2) years of the issuance of the special use permit for the planned development. If extensive or staged development is approved as part of the planned development, however, the two (2) year requirement may be extended to provide for a more reasonable time schedule. The expanded time schedule shall be adopted as part of the planned development and so noted on the special use permit for a planned development. 4. No special use permit for a planned development shall be valid for a period longer than one (1) year unless a building permit is issued and construction is actually begun within that period and is diligently pursued to completion. The City Council may, however, for good cause shown, extend the one (1) year period for such time as it shall determine, without further hearing before the Plan Commission Land Use Commission. The City Council may, at its sole discretion, place conditions on the extension in order to assure that the planned development is diligently pursued to its completion. 5. All landscaping treatment within the planned development shall be provided in accordance with the requirements set forth in Chapter 17, "Landscaping And Screening," of this Title and shown on the required landscape plan submitted as part of the planned development application. (B) Site Controls and Standards: The following site controls and standards are established to provide a regulatory framework that will promote excel lence in site design. Their establishment is not intended to restrict or inhibit the Site Plan and Appearance Review Committee or the applicant from applying other site design principles and standards that may be applicable to the planned development being proposed and that may be found in the City's Manual of Design Guidelines or in common use by design professionals. 1. For all boundaries of the planned development not immediately abutting a dedicated and improved public street, there shall be provided a transition landscaped strip a width of at least the following: (a) O1 Twenty-seven (27) feet. (b) T1 Twelve (12) feet. (c) T2 Twenty (20) feet. Page 74 of 91 P3.Page 318 of 381 52-O-22 ~73~ (d) U1 Twenty (20) feet. (e) U2 Thirty-five (35) feet. (f) U3 None. The transitional landscape strip shall consist of vegetative screening, fencing, or decorative walls in accordance with the Manual of Design Guidelines and Chapter 17, "Landscaping and Screening." The transition landscaped strip and its treatment shall be depicted on the required landscape plan and submitted as part of the planned development application. Residential planned developments shall provide a transition landscape strip of the type noted above in this Subsection (B)1 of at least eight (8) feet in width. 2. Walkways developed for a planned development shall form a logical, safe and convenient system for pedestrian access to all project facilities as well as any off-site destination likely to attract substantial pedestrian traffic. Walkways to be used by substantial numbers of children as play areas, routes to school or other principal destinations shall be located and safeguarded to minimize contact with normal automobile traffic. Street crossings shall be located, designed and marked to promote safety. If substantial bicycle traffic is anticipated, bicycle paths shall be incorporated in the walkway system. Pedestrianways shall not be used by other automotive traffic. 3. The location, construction and operation of parking, loading areas, and service areas, shall be designed to avoid adverse effects on residential uses within or adjoining the development and where possible, provide additional parking beyond that required for the planned development to service the district in which it is located. 4. Principal vehicular access points shall be designed to permit smooth traffic flow with controlled turning movements and minimum hazards to vehicular and pedestrian traffic. If the planned development employs local streets within the development, said streets shall not be connected to streets outside the development in such a way as to encourage their use by through traffic. 5. The planned development shall provide, if possible, for underground installation of utilities (including electricity and telephone) both in public ways and private extensions thereof. Provisions shall be made for acceptable design and construction of storm water facilities including grading, gutter, piping, treatment of turf, and maintenance of facilities. 6. For every planned development there shall be provided a market feasibility statement that shall indicate the consumer market areas for all uses proposed in the development, the population potential of the area or areas to be served by the uses proposed, and other pertinent information concerning the need or demand for such uses of land. Page 75 of 91 P3.Page 319 of 381 52-O-22 ~74~ 7. For every planned development involving twenty (20) or more dwelling units or forty thousand (40,000) square feet in gross area, there shall be provided a traffic circulation impact study that shall show the effect of all proposed uses upon adjacent and nearby roads and highways. The study also shall show the amount and direction of anticipated traffic flow and clearly describe what road improvements and traffic control improvements might become necessary as result of the construction of the proposed development. 8. The Zoning Administrator may, at his discretion, require of the applicant additional studies or impact analyses when he determines that a reasonable need for such investigation is indicated. (C) Development Allowances: As provided in Section 6-3-6, "Planned Developments," of this Title the Plan Commission Land Use Commission may recommend approval of, and the City Council may grant, site development allowances for planned developments. These allowances shall be limited as follows: SECTION 65: City Code Section 6-15-10-5 “Institutional Development Plan” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-15-10-5. INSTITUTIONAL DEVELOPMENT PLAN. An institutional development plan shall be required for any hospital action requiring special use approval. The institutional development plan shall be submitted in conjunction with an application for a special use approval and shall be reviewed as part of the special use approval process. (A) Submission Requirements: An institutional development plan shall be submitted in conjunction with an application for special use approval pursuant to Section 6-3-5 of this Title. Each institutional development plan shall contain at least the information listed in Section D.8 of Appendix D of this Title. (B) Review Procedure: The Design and Project Review Committee shall review the in situational development plan concurrently with the site plan submitted pursuant to this Section 6-15-10-5. The Design and Project Review Committee shall prepare a written report of their recommendation that shall be forwarded to the Zoning Board of Appeals Land Use Commission pursuant to Section 6- 3-5-7 of this Title. SECTION 66: City Code Section 6-15-10-10 “Review by Zoning Board of Appeals” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 76 of 91 P3.Page 320 of 381 52-O-22 ~75~ 6-15-10-10. REVIEW BY ZONING BOARD OF APPEALS LAND USE COMMISSION. Changes in hospital buildings, uses, programs or offices requiring review by the Zoning Board of Appeals Land Use Commission involve such special considerations of the public interest that in addition to the general requirements and standards for special use approval set forth in Section 6-3-5 of this Title, the following specific requirements and standards are hereby established: (A) Application Review And Hearing: An application for special use listed in Section 6- 15-10-7 of this Chapter shall be filed with the Zoning Administrator and processed in accordance with the requirements set forth in Section 6 -3-5 of this Title, and shall be in such form and accompanied by such information as shall be established from time to time by the Board Commission. Each application shall contain the information listed in Section D.3 of Appendix D of this Title, in addition to the following information: 1. The location, dimensions, and total area of the site affected. 2. The location, dimensions, floor area, type of construction and use of each proposed building and structure. 3. The number, size and type of dwelling units, if any, in each building and the overall dwelling unit density. 4. The proposed treatment of open spaces and the exterior surfaces of all structures. 5. Means of ingress and egress and the number, location and dimensions of parking spaces and loading docks. 6. The proposed traffic circulation pattern within the area of the development, together with the location and description of public improvements to be installed. 7. The location and purpose of any proposed dedication or easement. 8. The general drainage plans of the developed tract. 9. The location, dimensions, and uses of: a) adjacent properties, b) abutting public rights of way or easements, and c) utilities serving the site. 10. Preliminary sketches (elevations and plan views) of proposed structure(s) and landscaping. 11. Significant topographical or physical features of the tract. 12. A statement as to why the proposed hospital use will not cause substantial injury to the value of other property in the neighborhood. (B) Required Findings: The Zoning Board of Appeals Land Use Commission shall not recommend approval of, nor shall the City Council grant a special use permit for, an additional hospital use unless they find, based on written findings of fact, that the standards governing special uses generally, and the following specific standards, have been satisfied: Page 77 of 91 P3.Page 321 of 381 52-O-22 ~76~ 1. That the proposed hospital use is compatible with the development allowed under the basic provisions of the zoning ordinance in the area in which it is proposed, and it is not of such a nature in height, bulk, or scale as to exercise any influence contrary to the purpose and intent of the zoning ordinance as specifically set forth herein. 2. That the proposed hospital use is compatible with and/or implements the adopted comprehensive general plan, as amended, this zoning ordinance, and any other pertinent City planning and development policies, particularly in terms of: (a) Land use. (b) Housing. (c) Traffic impact and parking. (d) Impact on schools, public services and facilities. (e) Essential character of the neighborhood. (f) Neighborhood planning. (g) Conservation of the tax value of land and buildings throughout the City and retention of taxable land on the tax rolls. 3. That the proposed use of any office or examining rooms within the hospital by a physician for treatment of his or her private patients is required because such practice or treatment is not feasible outside the hospital or is essential to the function of the hospital. 4. That the existing or proposed utility services are adequate for the proposed hospital use. (C) Exception: The Zoning Board of Appeals Land Use Commission may recommend approval of, and the City Council may grant a special use permit for a needed additional hospital use notwithstanding a temporary existing or expected noncompliance with the off street parking requirements in Chapter 16 of this Title, so long as the plan is specified for compliance within a reasonable period of time. (D) Additional Requirements And Restrictions: The Zoning Board of Appeals Land use Commission shall report to the City Council its findings and recommendations in writing. The Zoning Board of Appeals Land Use Commission may recommend, and the City Council may require such additional conditions as are deemed necessary for the protection of the public interest, including dates for initiation and completion of the use. SECTION 67: City Code Section 6-15-11-4 “Relationship to Planned Developments” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 78 of 91 P3.Page 322 of 381 52-O-22 ~77~ 6-15-11-4. RELATIONSHIP TO PLANNED DEVELOPMENTS. Whenever a planned development application, filed pursuant to Section 6 -3-6 of this Title, pertains to a historic landmark or is wholly or partially located within an officially designated historic district it shall be first referred to the preservation commission for its review and recommendation. The Plan Commission Land Use Commission shall be granted the discretionary power to grant relief from certain planned development requirements to allow greater flexibility and to ensure preservation of a historic district. Such relief shall be granted subject to guidance by the preservation commission. SECTION 68: City Code Section6-15-12-3 “Designation of the Overlay District” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-15-12-3. DESIGNATION OF THE OVERLAY DISTRICT. The City Council may, upon the recommendation of the Plan Commission Land Use Commission and in accordance with the procedures for amending the Zoning Map set forth in Chapter 3 of this Title, designate an area as an oRE district. SECTION 69: City Code Section 6-15-13-2 “Procedure for District Designation” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-15-13-2. PROCEDURE FOR DISTRICT DESIGNATION. (A) The City Council may, upon the recommendation of the Plan Commission Land Use Commission and in accordance with the procedures for amending the Zoning Map set forth in Chapter 3 of this Title, designate any area carrying the following zoning district designations as an oRD district: O1, I1, I2, C1, C2, B2, B3, D2, D3, and D4. (B) Any oRD district designated by the City Council shall be known as an overlay to the underlying zoning district with the designation oRD on the Zoning Map. SECTION 70: City Code Section 6-15-13-7 “Permitted Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-15-13-7. PERMITTED USES. The permitted uses for the oRD district shall be as follows: Page 79 of 91 P3.Page 323 of 381 52-O-22 ~78~ (A) Any use listed as permitted in the underlying base zoning district. (B) Dwellings - multiple-family (when not more than thirty percent (30%) of a planned development site, excluding affordable housing, as determined by the Plan Commission Land Use Commission. In no case, however, shall the total housing area, including affordable housing and other housing, exceed sixty percent (60%) of the site). (C) Mixed use development. (D) Retail goods/services establishment, when located on the ground floor. SECTION 71: City Code Section 6-15-13-9 “Bulk Requirement Subject to Change” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-15-13-9. BULK REQUIREMENT SUBJECT TO CHANGE. The following bulk requirements may vary beyond those established for the underlying base zoning district if approved by the Plan Commission Land Use Commission pursuant to the procedures for planned development set forth in Section 6- 3-6 of this Title: (A) Floor area ratio (FAR), if applicable. (B) Maximum building height. (C) Yards. SECTION 72: City Code Section 6-15-13-10 “Coordination with Relevant Plans” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-15-13-10. COORDINATION WITH RELEVANT PLANS. The Plan Commission Land Use Commission shall, in arriving at its recommendation, consider the adopted Comprehensive General Plan, as amended , this Zoning Ordinance, and any other adopted land use or urban design plans relevant to the specific site. The Plan Commission Land Use Commission shall, at the time of forwarding its recommendations to City Council, forward any recommendation pertaining to the specific site, contained in the Comprehensive General Plan, and any adopted land use or urban design plan. SECTION 73: City Code Section 6-15-13-11 “Incentive System” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 80 of 91 P3.Page 324 of 381 52-O-22 ~79~ 6-15-13-11. INCENTIVE SYSTEM. In order to encourage and attract facilities and amenities which are of public benefit and deemed desirable by the Plan Commission Land Use Commission and City Council, a system of incentives shall be available to all applicants for a building permit within the oRD district. The incentives provide for incremental increases in floor area ratio (FAR) and building height in exchange for the inclusion of one (1) or more public benefit features as determined, from time to time, by the City Council. (A) Public Benefit Features: 1. Inclusion of nonexclusive childcare/adultcare in building. 2. Inclusion of below-grade public parking facility. 3. Inclusion of public parking spaces over and above what is required by the Ordinance. 4. Inclusion of street level landscape garden, plaza or park available for public use. 5. Inclusion of fifteen percent (15%) affordable housing units of residential total (affordable housing to be defined from time to time by the Evanston Housing and Homelessness Commission). 6. Inclusion of special access features or provisions to existing or planned public transit facilities. 7. Inclusion of a mixed use development plan where no single use exceeds eighty percent (80%) of the total floor area. 8. Public art. For the purposes of this district, public benefit features are not considered to be the principal use on a zoning lot, but rather an accessory feature or use complementary to the principal use(s) whether they be permitted uses or special uses. Works of art and their locational setting shall require approval by the Evanston Arts Commission. (B) Application For Incentives: FAR incentive shall be applied for as part of the planned development approval procedures set forth in Section 6 -3-6 of this Title. The applicant shall include within the planned development application a request for such FAR/height incentive and detail the following: type, size, location in the proposed project, the design, an operational, maintenance and management plan, and the nature of public access to and/or availability of such public benefit features. (C) Standards For The Granting Of Incentives: The City Council shall, upon recommendation from the Plan Commission Land Use Commission, decide in each case whether the proposed public benefit feature(s) proposed has sufficient merit to justify the granting of an FAR/height incentive. In reviewing bonus proposals, the Plan Commission Land Use Commission and City Council shall consider the degree to which the following standards are met by the proposed public benefit feature(s) within the overall context of the principal use(s) in which the proposed public benefit features are offered: Page 81 of 91 P3.Page 325 of 381 52-O-22 ~80~ 1. The size or capacity of the facility, feature, or provision. 2. The degree to which the location of the facility or feature within the structure, or on the site of which it is part, enhances the environment of the zoning district of which it is part, the street frontage where it is to be located and the zoning lot itself. 3. The degree of public accessibility to the facility or feature given its location and the specific nature and function of the public benefit feature. 4. The quality of design of the facility or feature in the context of the principal use of the zoning lot, the location of said zoning lot in the overlay redevelopment district, adjacent properties and uses, the use and street frontage character of the zoning lot, the purpose of the underlying base zoning district, said zoning lot within, and the policies, designs and plans of the City. 5. The degree to which the facility or feature enhances and protects the environment of the overlay redevelopment district including such elements as air quality, noise reduction, wind effect, temperature moderation, views, pedestrian environment, landscaping and areas for relaxation, and the enjoyment of the City's historic resources. 6. The degree to which the facility or feature lessens automobile traff ic congestion and supports car-pooling, public transit, pedestrian and bicycle usage. 7. The degree to which the facility or feature increases the availability of quality employment opportunities to residents of the City. 8. The degree to which the facility or feature enhances the economy of the City. 9. The degree to which the facility or feature provides for or incorporates social services for the residents of the City such as, but not limited to, child daycare, counseling services, or adult daycare. 10. The degree to which the facility or feature provides for and protects the public health, welfare, and safety of residents, and employees, and the visitors to the City. The City Council may find that the degree to which any of the above standards are met are not sufficient to grant an incentive and may deny the incentive being sought by the applicant. (D) Limitation On Incentives: The City Council may grant, upon recommendation of the Plan Commission Land Use Commission, a fixed increase over the standards provided for each underlying base district. That increase may be either a percentage increase in allowable floor area ratio (FAR) or an increase in allowable building height, or both. To protect the scale and functional capacity of the potential redevelopment areas of the City, an aggregate maximum floor area ratio and an aggregate maximum building height are provided for each zoning district that can be designated as an oRD district. These maximums are listed in Table 15-A of this Section. In no case shall the total exceed these listed maximum values. Page 82 of 91 P3.Page 326 of 381 52-O-22 ~81~ SECTION 74: City Code Section 6-16-2-8 “Design and Maintenance” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-16-2-8. – DESIGN AND MAINTENANCE. Parking lots and areas shall be designed to ensure safe and easy ingress, egress, and movement through the interior of the lot. The number of curb cuts onto major roads should be minimized. Parking lot islands should be provided on the interior of the parking lot to help direct traffic flow and to provide landscaped areas within such lots. Parking lots shall be designed in accordance with the guidelines contained in the Manual of Design Guidelines to be prepared by the Plan Commission Land Use Commission and adopted by the City Council. Such guidelines shall address: • Minimum distances between curb cuts; • Proximity of curb cuts to intersections; • Provisions for shared driveways; • Location, quantity and design of landscaped islands; and • Design of parking lot interior circulation system. (A) Plan: The design of parking lots or areas shall be subject to the approval of the Design and Project Review Committee , in accordance with standards set forth in the Manual of Design Guidelines and any additional standards establishe d by the Zoning Administrator. (B) Landscaping and Screening: Landscaping and screening shall be provided in accordance with the requirements of Chapter 17, "Landscaping and Screening," and the landscape standards for parking lots set forth in the Manual o f Design Guidelines. (C) Lighting: Where a parking area or parking lot is illuminated fixed lighting shall be arranged to prevent direct glare beams onto any public property, including streets and any adjoining private property. (D) Signs: Accessory signs shall be permitted on parking areas in accordance with the provisions specified in the Sign Ordinance of the City. (E) Parking Lot Surface: All open parking areas or lots shall be improved in accordance with regulations applicable to driveway pavement thic kness contained in Subsection 7-3-8(C) of the Evanston City Code. Page 83 of 91 P3.Page 327 of 381 52-O-22 ~82~ SECTION 75: City Code Section 6-17-2-2 “Manual of Design Guidelines” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-17-2-2. MANUAL OF DESIGN GUIDELINES. The Plan Commission Land Use Commission shall prepare a Manual of Design Guidelines for review and approval by the City Council that shall be a separate document from this Ordinance. The manual shall include detailed landscape design guidelines to assist developers in the preparation of landscape plans and the Design and Project Review Committee in its review of landscape plans. The detailed design guidelines contained in the manual shall guide the Design and Project Review Committee in its implementation of the general landscape guidelines set forth in this Chapter 17, "Landscaping and Screening." The scope of landscaping guidelines that shall be contained in the Manual of Design Guidelines is set forth in Section 6-17-2-3 below. SECTION 76: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 77: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 78: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 79: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 Page 84 of 91 P3.Page 328 of 381 52-O-22 ~83~ _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 85 of 91 P3.Page 329 of 381 APPROVED Page 1 of 6 April 13, 2022 Land Use Commission Meeting MEETING MINUTES EXCERPT LAND USE COMMISSION Wednesday, April 13, 2022 7:00 PM Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council Chambers Members Present: George Halik, Brian Johnson, Jeanne Lindwall, Kiril Mirintchev, Max Puchtel, Matt Rodgers, Kristine Westerberg Members Absent: Myrna Arevalo, Violetta Cullen, John Hewko Staff Present: Melissa Klotz, Meagan Jones, Katie Ashbaugh, Alexandra Ruggie Presiding Member: Matt Rodgers _____________________________________________________________________ B. Public Hearing: Text Amendment | Omnibus Text Amendment | 22PLND- 0021 City-initiated Text Amendment to the Zoning Ordinance, Title 6 of the City Code, for an Omnibus Text Amendment Package relating to the following: 1. Redact all mentions of the Zoning Board of Appeals and Plan Commission (Title 6) and replace with the Land Use Commission in accordance with Section 2-19 of the City Code and Ordinance 92-O-21. 2. Update ADA Parking Regulations (Section 6-16) to follow current regulations of the Americans with Disabilities Act Standards for Accessible Design and use appropriate wording. 3. Move the Sign Code (Section 4-10) from the Building Ordinance (Title 4) to the Zoning Ordinance (Title 6), establish variation regulations so that sign variations are no longer determined by the DAPR Committee, and establish regulations relating to billboards. 4. Move the Subdivision Code (Section 4-11) from the Building Ordinance (Title 4) to the Zoning Ordinance (Title 6) and update requirements and procedures to current practices. 5. Establish clear Planned Development Standards for Approval similar to Variation and Amendment Standards (Section 6-3). 6. Update requirements and procedures for Planned Developments, including Neighborhood Meeting and Pre-Application steps, to current practices (Section 6-3-6). 7. Add Automobile Body Repair Establishment as an eligible Special Use in the I1 Industrial/Office District (Section 6-14-2). Page 86 of 91 P3.Page 330 of 381 APPROVED Page 2 of 6 April 13, 2022 Land Use Commission Meeting The Land Use Commission makes a recommendation to the City Council, the determining body for this case in accordance with Section 6-3-4 of the Evanston Zoning Code and Ordinance 92-O-21. Chair Rodgers shared that he spoke with staff and the intention is t o do omnibus on a quarterly basis as needed. Ms. Klotz read the agenda item into record and provided a brief background on the overall text amendment; she then went through each specific item. Item 1 Ms. Klotz provided an explanation of this item. There was no discussion. Item 2 Ms. Klotz provided a summary of this item stating intention to have regulations match current ADA regulations which is updated and is better policy. Commissioner Mirintchev asked for clarification on code wording still using “handicapped'' versus “accessible”. Ms. Klotz responds that the code would only reference ADA compliance. Item 3 Ms. Klotz provided a summary. Ms. Ashbuagh is now staff’s sign reviewer, and the proposed amendment is not changing regulations, just moving them into Zoning Code and establishing minor/major variation processes for signs that do not meet the code. She then stated that staff looked back at the previous 5 years of sign variations and is proposing thresholds for minor variations for wall and blade s ign height and/or area to be no more than 35%, similar to what other existing minor variations are subject to. If a sign is significantly above that threshold it would be brought to the Commission for review. Commissioner Lindwall clarified that the regulations within the packet existing and references would be updated. Ms. Klotz confirmed. Commissioner Westerberg asked if sign variations currently go to DAPR for review. Ms. Klotz confirmed this has been the case then added that there is a referral from City Council to look at modifying the DAPR Committee. Depending on how that goes it may change where sign reviews go to, specifically if DAPR becomes a closed meeting. Commissioner Halik expressed that he was disturbed at the possible elimination of DAPR, explaining that they provide a service that the Commission does not. Commissioner Lindwall agreed explaininging that the Comprehensive Plan is clear on the need for this type of Committee and it provides an important function. Page 87 of 91 P3.Page 331 of 381 APPROVED Page 3 of 6 April 13, 2022 Land Use Commission Meeting Commissioner Halik asked if DAPR doesn’t do the review who would; it would change the Commission’s purview. Ms. Klotz responded that this and other concerns of the Commission are being taken into consideration. Commissioner Johnson clarified if this item would be both moving the si gn code and possibly adding billboard regulations into the code. Ms. Klotz confirmed this to be the case. Item 4 Ms. Klotz explained that this item is a referral from the City Council to regulate billboards throughout the city and was discussed at a previous Commission meeting. She stated that staff is proposing that billboards be a Special Use in all districts should it move forward. She added that If there is significant concern, staff recommended pulling this item out for a separate discussion. Chair Rodgers stated this was discussed as the plan for this item; other things move forward with an accompanying denial for things the Commission does not agree with. Commissioner Lindwall expressed that she has a big problem with billboards. Chapter 13 of the Comprehensive Plan has an explicit policy to eliminate billboard advertisements. Moving to allow billboards is not consistent with the plan. Purpose of sign controls is to reduce visual clutter while allowing businesses to advertise, but a big issue is safety. There are only 4: on Green Bay Road. Some on the Chicago side of Howard. Drivers in Evanston need to be careful, do not want to create an attractive nuisance. Also need to look at the notion of not impacting adjacent properties. Should not be looking to enrich one property at the expense of a neighbor. Commissioner Lindwall then suggested a discussion with the CIty Council. Commissioner Halik agreed, saying the Commission made a strong recommendation against billboards and if it comes back before the Commission, that can be done again. Commissioner Johnson agreed and asked about the best route forward. Rodgers does not think Evanston is appropriate for billboards and used Central Street as an example. Lindwall gave Chicago Avenue as an example. Halik agreed, saying it speaks to the character of the community as well. Mirintchev suggested adding language that says no billboards are allowed in Evanston. Ms. Klotz asked if there was an appetite of the Commission for wall mounted billboards rather than freestanding. Chair Rodgers responded that he thinks the wall mounted signs are what the Commission is really thinking of. There are some businesses with their names on the side of buildings but those are more signs that fall under the sign regulations and not true billboards which could be allowed Commissioner Puchtel expressed the same sentiment as other Commissioners and asked if item 3 would need to be held. Chair Rodgers responded that the Commission could pull billboards out of that discussion and move the rest forward. Page 88 of 91 P3.Page 332 of 381 APPROVED Page 4 of 6 April 13, 2022 Land Use Commission Meeting Commissioner Lindwall stated that there is no definition that regulates how big the billboard could be which would need to be included in regulations. Also, in general billboards regulations need to be content neutral and cannot be regulated much outside of prohibiting obscene or pornographic ads. In business signs, more than likely the signage will relate to the business and likely not be as potentially problematic. There could be more messaging on billboards that someone driving by could deem offensive. Item 4 Ms. Klotz provided a summary of this item which would move the subdivision regulations into zoning code where most communities have them. Planning and Zoning staff handles the subdivision process and variations come to the Land Use Commission. The amendment would codify actual steps in the process so that it is clear to the community. There was no further discussion on this item. Item 5 Klotz provided a summary explaining that in the review process for planned developments, there are a large number of standards and many are more general guidelines and requirements than they are standards. Proposed standards would be more similar to those of special uses, variations or amendments. It is a policy change but the wording is very similar to that of other standards that currently exist. Chair Rodgers requested an explanation of standard 6 as it was his understanding that public benefits had to be near the development versus city wide. Ms. Klotz stated that this is correct and this standard was pulled from major variations and was left general as there are some benefits that benefit the entire city such as on -site affordable housing. Chair Rodgers wanted the language to be clear so that developers are clear on what can and can’t be done. Ms. Klotz responded that staff makes this clear to applicants when reviewing projects. Commissioner Lindwall stated that City Council has reserved the right to review and negotiate the public benefits and it is not in Commission’s purview. She then aske d if the proposed amendment would change that. Ms. Klotz responded that Commissioner Lindwall was correct in that the negotiations of public benefits are not in the Commission’s purview but that this reference is not listed to go through each listed public benefit but to gauge their general appropriateness. Commissioner Westerberg stated that the language in the first standard around potential impact is broad and can give a lot of room to the developer. Commissioner Halik expressed that he has a problem with standard 4 due to developers not really having a hardship and that it is incompatible with standard 1. Chair Rodgers gave the example of a ziggurat setback being a hardship on most lots; any development is going to have an impact, and with standard 1, maybe wording is not right but the idea is to not max out everything. Halik and Westerberg reiterated their concerns regarding impact and reasonable expectations. Commissioner Lindwall stated that there is a window of base zoning with additional building potential from site development allowance. Additional discussion continued with additional concerns being expressed on being able Page 89 of 91 P3.Page 333 of 381 APPROVED Page 5 of 6 April 13, 2022 Land Use Commission Meeting to approve or deny a project with conflicting standards, what would be considered a hardship, and the need to have a practical application of zoning regulations for the real world. Chair Rodgers asked if there was a way to modify standard 4, referencing that standard number 5 for major variations- no additional income unless a public benefit offsets it. It could be used to tweak the language surrounding potential hardship. Commissioner Halik mentioned that the public comment letter provided on this item mentioned that the existing public benefits are vague and that he believes being more specific is the way to go. Chair Rodgers pointed out that a potential problem with very specific public benefits is that good projects may die beca use they don’t meet them and ties the Commission’s hands. Commissioner Lindwall agreed that standards would be helpful. She suggested going forth with this list and reserving the option to tweak them after some time. Commissioner Westerberg expressed concern with standard 1 and requested that stronger language be included. A brief discussion followed with Commissioner Lindwall suggesting “within the scope of the applicable site development allowances” and there being general agreement. Commissioner Lindwall suggested keeping standard 4 as it is currently proposed and see how it goes. General discussion followed with agreement to remove 4 and bring it back with the next omnibus. Ms. Klotz then clarified that Special Use standards still apply to planned developments There was general agreement to keep standard 1 with edits, strike 4, edit standard 5 as it relates to standard 8 for special uses and change “environmental” to “climate” or “sustainability”. Item 6 Klotz provided a summary of the proposed changes. Commissioner Lindwall noted that for step 7, it is important to continue having the DAPR Committee as a staff review Committee. Item 7 Ms. Klotz provided a brief summary of what was proposed and why. Chair Rodgers stated that it makes sense to be able to do both auto repair and auto body repair, especially as there is more likely to be toxic issues dealing with oils and fluids. Most people doing both illegally likely do not realize that they cannot do both. Commissioner Puchtel asked why auto body repair was not originally included. Ms. Klotz responded that that is largely lost history but is likely due to the painting of vehicles needing a painting bay with proper exhaust in order to prevent fumes. Chair Rodgers Ms. Klots stated that we are in danger of zoning out these types of uses out of industrial districts due to loss of its industrial properties and zoning districts. Chair Rodgers Page 90 of 91 P3.Page 334 of 381 APPROVED Page 6 of 6 April 13, 2022 Land Use Commission Meeting cautioned that when uses are reviewed to operate within industrial districts that the Commission make sure they are not taking up spaces for actual industrial uses that can only operate in these districts. Public Comment There were no members of the public wishing to provide testimony. The record was then closed. Deliberations The Commission then reviewed the standards for text amendments 1. Met 2. Met (with removal of billboards from possible regulations) 3. Met 4. Met Commissioner Puchtel motioned to approve the proposed omnibus amendment with the following changes: In item #3 - not adding provisions for billboards into the sign regulations for their placement; and in item #5 – changing proposed standard 1 to read: “The requested Site Development Allowance(s) will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties that is beyond a reasonable expectation given the scope of the applicable site development allowances.”, striking the proposed standard 4, and changing “environmental” in proposed standard 5 to “sustainability” or “climate ”. A roll call vote was taken and the motion was approved, 7-0. Chair Rodgers suggested that Commissioners write a note to the Council regarding their concerns and that he would make a point to the P&D meeting to share those concerts in person. Commissioner Lindwall suggested that the Commission have a discussion with Council, referencing the Comprehensive Plan explicitly stating that they be prohibit and that the appropriate time to consider billboards would be during the revision of the Comprehensive Plan Commissioner Lindwall made a motion to continue to prohibit billboards in the City of Evanston (emphasizing that the Commission’s reasons be shared with City Council). Seconded by Commissioner Puchtel. A roll call vote was taken and the motion was approved, 7-0. Page 91 of 91 P3.Page 335 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Johanna Nyden, Director of Community Development Subject: Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project Review (DAPR)" of the City Code" Date: June 27, 2022 Recommended Action: Staff recommends adoption of Ordinance 34-O-22 “Amending Title 4, Chapter 14, “Design and Project Review (DAPR)” of the City Code”. The revised ordinance dissolves the fo rmal committee structure and maintains the projects and evaluation measures of Design and Project Review. CARP: Municipal Operations Council Action: For Action Summary: Update: Following the June 13, 2022 City Council meeting, staff has discussed next steps for the Design and Project Review Committee and recommends the City Council either: • Adopt Ordinance 34-O-22 as it currently exists, which dissolves the formal Committee structure; or • Not Adopt Ordinance 34-O-22 and leave DAPR as it currently stands. Following either action staff will establish an even more robust process for communicating development activities (both under staff review and those approved) as well as opportuniti es for community engagement in advance of formal processes (e.g. Land Use Commission and City Council). This work will include: • Creation of a single online listing of all active projects (minor/major variances, under review, etc.) with links to provide public comment or feedback to the City. • Weekly Development newsletter to the "DAPR" Distribution list that includes projects under review (e.g. minor variances, weekly zoning activity [currently in the City Manager's Report], the progress of large planned developments [both in entitlement and P4.Page 336 of 381 under construction], and any other projects moving through some development process - this could also include projects seeking funding (e.g. Family Focus, YMCA, etc.). • Establish a model for Councilmember or staff to host an open house with the developer for projects that are planned developments, housing developments of more than 5 units requiring major variances, or projects utilizing City funding. These projects currently are before DAPR now, but staff suggests also adding in map amendments and subdivisions. Neither of these receives a full 360 review by staff from multiple departments or the broader community prior to consideration before the Land Use Commission and the Planning & Development Committee/City Council. These open houses would be recorded and placed on the City website for further viewing and review. The focus of the open houses would be for developers to publicly discuss projects, review initial staff feedback, and answer questions and respond to public comments. As of June 21, 2022, staff will no longer meet in a public meeting structure (unless otherwise determined by the open house model), but rather in a more flexible structure as needed with the inclusion only of staff that might have specific issue s related to a project. This will hopefully allow for more timely meetings and swifter reviews for projects. Background: During the May 9, 2022 Planning & Development Committee meeting, the Committee tabled Ordinance 34-O-22 in order to make additional changes to the ordinance. In follow-up to that discussion, the existing ordinance governing design and project review was modified to focus on the review measures that staff make in order to make sure the project is compliant with all aspects of the City Code, but removed the structured Committee. It is contemplated that staff would continue to review and recommend projects, but the removal of formalities would give staff more flexibility as to when to meet and the frequency. Projects could be reviewed more quickly and there are instances where fewer staff would need to gather if only applicable staff are reviewing projects. The following changes were made to the ordinance: • The “Committee” portions are removed from the Ordinance and replaced with “staff participation/staff responsible”. • Removal of listed “officers” for the Committee and replaced with “staff responsibilities”. These include convening and organizing meetings (when necessary, keeping notes and records of items discussed with findings and recommendations. • Voting shall occur when making recommendations to the Land Use Commission and City Council. It is anticipated that this will be used to organize staff to determine if staff is making a recommendation on a particular project or not. • Sign Variance Review: All authority to regulate sign variances will be reviewed and determined by the Land Use Commission. Operationally, staff believes that this will introduce greater efficiencies to the development review process: • The ability to review projects for code compliance, and conformance with City plans and other policies and plan documents early in development processes is a noted important step for developers or anyone seeking a variance. Changes in later stages of projects can be more costly and time-consuming. • Applicable staff can attend meetings or review projects and prepare comment sheets based on the scope of the project on a case-by-case basis, rather than convening all Page 2 of 14 P4.Page 337 of 381 the staff listed in the ordinance. This can reduce meetings for staff. Additional follow-up for corrections or revisions to comments can be reviewed within a day or two of receiving and will not have to wait a week for the next Committee meeting. Following the adoption of the ordinance, the following changes would be implemented for reviewing projects: • Staff would make information available on the City website new projects that are under review. If interested individuals wanted to provide comments or feedback, there would be a location for this information to be submitted (online form or staff email). Currently, the website contains information on large projects, but more information could be added to indicate what is under review. This feedback would be shared with staff in coordination with review of projects. It would be anticipated that greater emphasis on community participation at neighborhood/ward meetings, the Land Use Commission, and Planning & Development/City Council meetings would take place. • Summary findings from staff’s review of projects could be posted on the City website or would accompany recommendations to the Land Use Commission or Planning & Development Committee/City Council. • The page dedicated to the current Design & Project Review Committee would be moved to “Dissolved/Completed/Inactive Committees”. Legislative History: Ordinance 34-O-22 was tabled from May 9, 2022. Attachments: 34-O-22 Amending 4-14 of the City Code Page 3 of 14 P4.Page 338 of 381 4/25/2022 34-O-22 AN ORDINANCE Amending Title 4, Chapter 14, “Design and Project Review (DAPR)” of the City Code BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Title 4, Chapter 14, “Design and Project Review (DAPR)” of the Evanston City Code of 2012, as amended, is hereby deleted and to read as follows: CHAPTER 14 DESIGN AND PROJECT REVIEW (DAPR) 4-14-1. STATEMENT OF PURPOSE. (A)Objective. Design and project review is a procedure for the review of proposed developments or redevelopments to ensure they are compatible with adjacent development by taking into account the relationship of the new development to its surroundings with review and discussion by members of City staff and community members from various disciplines. Design and project review also includes sign review. (B)Address Details Not Covered. The purpose of design and project review is to go beyond the basic zoning requirements and to deal with the site details on which zoning and other codes are silent. Design and project review is not a substitute for zoning. (C)Elements Examined. In carrying out the purpose of Design and Project Review, the following are examples of elements which are examined: 1. Parking arrangement. 2. Circulation. 3. Traffic access. 4. Building location on the site. 5. Landscaping. Page 4 of 14 P4.Page 339 of 381 34-O-22 ~2~ 6. Signage. 7. Drainage. 8. Exterior building design and materials. 9. Emergency phone structure, as defined in City Code Section 6-18-3. 10. Small cell height waiver requests, as required in City Code Subsection 7-16- 3(C)(9). (D)Authority Limited. Design and project review does not have any authority to determine land use. and in certain circumstances acts as a recommending body to the Zoning Board of Appeals and/or the Plan Commission. (E)Result of Review Process. In addition to upgrading site development planning, the City hopes to create a process which will expedite the review of development proposals through providing a coordinated staff review. (F)Authority Related to Sign Regulations. The Design and Project Review Committee is also vested with the following jurisdiction and authority: 1.Sign Administrator Appeals. The Design and Project Review Committee will hear all appeals from any order, requirement, decision, determination, or interpretation of the Sign Administrator acting within the authority vested from Title 4, Chapter 10 of the Evanston City Code, "Sign Regulations," and make written findings and decisions for the disposition of such appeals. For this subsection only, the Design and Project Review Committee will exclusively follow the procedures set forth in City Code Section 4-10-15, "Appeals." 2.Sign Variations. The Design and Project Review Committee will hear all petitions for variations from the provisions of Title 4, Chapter 10 of the Evanston City Code, "Sign Regulations," make written findings, and approve, modify, approve with conditions or deny such petitions for variations. For this subsection only, the Design and Project Review Committee will exclusively follow the procedures set forth in City Code Section 4-10-16, "Variations." 3.Unified Business Center Signage. The Design and Project Review Committee shall hear all requests for the establishment or amendment of comprehensive sign plans for unified business centers, make written findings, and approve, modify, approve with conditions or deny such requests. For this subsection only, the Design and Project Review Committee will exclusively follow the procedures set forth in City Code Section 4-10-17, "Unified Business Centers." 4-14-1-1. DESIGN AND PROJECT REVIEW. (A)Staff Responsible. Various City staff members from Departments across the City of Evanston will participate in the Design and Project Review process. The staff involved may vary depending on the project, but at minimum include the following: The membership of the Design and Project Review Committee is composed of two (2) groups: (1) voting members; and (2) advisory members. Voting members shall be the only class of members entitled to vote on any matter put before the Design and Project Review Committee. Advisory members shall provide the Design and Page 5 of 14 P4.Page 340 of 381 34-O-22 ~3~ Project Review Committee with insight related to their area of expertise as the Committee as a whole discusses each matter. In the case of City Staff, the named member may designate a department member to attend in his/her stead. The following are the list of members: Voting members: 1. Representative from City Manager's Office/Economic Development Division; 2. Director of Community Development; 3. Director of Public Works Agency or Representative; 4. City Engineer; 5. Representative from the Fire Department; 6. Planning and Zoning Manager; 7. Representatives from the Planning and Zoning Division (2); 8. Manager of Building and Inspection Services; 9. Representative from the Public Works Agency, Water Production Bureau; 10. Civil Engineer/Storm Water Management; 11. Transportation and Mobility Coordinator; 12. Sustainability Coordinator. Additional participants in the review process mayinclude: Non-Voting Committee Advisors: 1. Traffic Engineer; 2. Representative from Administrative Services/Parking Services Manager; 3. Housing and Grants Administrator; 4. Representative from the Parks and Recreation Department; 5. Representative from the Police Department; 6. Certified arborist from the Public Works Agency; 7. Representative from the Health Department; and 8. An architect or urban designer who is employed in Evanston or is a resident of Evanston and appointed by the Mayor with the advice and consent of the City Council. Said mayoral appointment shall be for a term of no longer than two (2) years. (B) Staff Responsibilities. Officers. 1. The officers of the Committee shall consist of the Chair, Vice-Chair and Secretary. 2. The Director of Community Development or his/her designee shall convene staff from various departments as necessary to review and make Page 6 of 14 P4.Page 341 of 381 34-O-22 ~4~ recommendations to projects in a manner as outlined in Section 4-14-6. preside as the Chair of the Committee. 3. The Planning and Zoning Manager shall serve as the Vice-Chair of the Committee. 4. Staff from the Planning and Zoning Division shall maintain notes and records on the projects and shall perform the following duties: serve as the Secretary of the Committee. 5. The Chair, or his/her designee, shall supervise the Committee and shall preside at all Committee meetings. 6. The Vice-Chair, in the absence of the Chair, shall perform all duties and exercise all powers of the Chair. 7. The Secretary shall: a. Be custodian of the active files of submitted projects the Committee and keep all of the records. b. Conduct the correspondence of the Committee. c. Promptly prepare and distribute meeting materials in advance of staff meetings. agenda in consultation with the Chair. The rules shall be reviewed regularly and monitored to ensure consistency with the policies and priorities of the City Council. d. Keep records of any findings or staff recommendations e. Record each member's vote for every question, whether or not each member was present for the vote, and if a member abstained from voting for a particular question. f. Perform such additional duties as may be requested by the Chair or Committee. (C)Voting. Voting privileges are extended to voting core members listed under Section 14-4-1-1(A) when providing a recommendation to the Land Use Commission and/or the Planning & Development Committee of City Council. Advisory members shall abstain from voting. (D)Objective. Such a review will bring together staff from various departments to meet with developers to help resolve any site or appearance problems and more directly communicate the City's requirements. By identifying the applicable codes and ordinances through this process, costly delays from oversights or incomplete applications may be avoided. In such joint meetings, there is opportunity for exchange between all affected parties which should improve communications and also provide the developer with professional expertise in site and building design. The resulting design should also promote efficiency and economy in providing any necessary City services. Beyond the specific improvements to the site itself, design and project review should help reduce adverse impact, promote harmony of development with its surroundings and maintain property values. Page 7 of 14 P4.Page 342 of 381 34-O-22 ~5~ 4-14-2. DEVELOPMENTS REQUIRING DESIGN AND PROJECT REVIEW APPROVAL PRIOR TO ISSUANCE OF BUILDING PERMIT. (A) The following are developments requiring Design and Project Review approval prior to issuance of building permits for the development: 1. Construction of a new building or structure, or modifications to the exterior of an existing structure (including additions) for any land use requiring a building permit. 2. Developments requiring a zoning variation. 3. Developments requiring a zoning ordinance text or map amendment. 4. All planned developments. 5. All municipal or other public developments. 6. Any proposed developments for which parking is to be located off-site. 7. All development proposals for which public and/or quasi-public financial assistance has been requested. 8. Emergency phone structures, as defined in City Code Section 6-18-3. 9. Small cell height waiver requests, as required in City Code Subsection 7-16- 3(C)(9). 10. Any other use or development as determined by the Director of Community Development. (B)Exceptions. No design and project review shall be required for the following uses: 1. Permitted single-family and two-family residential. 2. Permitted temporary uses. 4-14-3. PRELIMINARY AND FINAL DESIGN AND PROJECT REVIEW REQUIRED. For the types of developments defined in Section 4-14-2(A), a site plan, prepared in accordance with the provisions of this Section, shall be required for a concept, preliminary, or final design project review conference. Additional submittal materials may be required as determined by the Director of Community Development. (A)Concept Design and Project Review. 1. Concept Design and Project Review is optional and intended for large and/or complex construction projects in which applicants seek input from City staff during the initial design stage. Concept design and project review is for projects that have not yet applied for zoning review or a building permit for said project. 2. The Design and Project Review Committee does not provide a vote or official recommendation at concept review. 3. Concept review is scheduled directly through the Zoning Office upon request of the applicant. Page 8 of 14 P4.Page 343 of 381 34-O-22 ~6~ (B)Preliminary Design and Project Review. 1. A preliminary design and project review conference is required. The purpose of the preliminary design and project review is to assist the applicant in bringing the site and building plans into conformity with applicable regulations and seek input from City staff at the stage of development when designs are flexible and adjustments are possible. Preliminary review may occur only upon the completion of a zoning analysis by City staff. 2. The staff performing design and project review Committee will provide provides an official vote or recommendation at preliminary reviews. 3. Preliminary review occurs in conjunction with final review unless otherwise specified by the applicant through the Zoning Office. (C)Final Design and Project Review. 1. A final design and project review conference is required. The purpose of the final design and project review is to verify that the final site plan complies with all applicable regulations and meets the design goals of the City. Final review may occur only upon the completion of a zoning analysis by City staff that is in conjunction with a building permit application. 2. The staff performing design and project review committee will provide provides an official vote or recommendation at reviews. 3. Final design and project review is required prior to the issuance of a building permit. (D)Committee Action Recorded and Transmitted. Official recommendation to City boards and/or Commissions of the design and project review shall be recorded and transmitted to the City Council. 4-14-4. SUBMISSION REQUIREMENTS AND PROCEDURES. (A)Submission Requirements and Procedures. The following documents are required for proper submission and all documents must be submitted digitally. (Note: Director of Community Development or his/her designee may require digital documentation): 1.Preliminary Design and Project Review: Three (3) copies of a Preliminary site plan, current plat of survey which accurately reflects the premises at the time of submission, and preliminary elevation drawings. 2.Final Design and Project Review: A zoning analysis of the proposed development is required prior to final design and project review. Four (4) copies of The following exhibits shall be submitted and include a final site and building plan containing the following: a. Existing and proposed development on the site and adjacent sites. b. Elevation drawings of all proposed buildings. A color rendering of the primary facade may also be required. Page 9 of 14 P4.Page 344 of 381 34-O-22 ~7~ c. Actual building material samples and manufacturer's product information representing accurate color, texture, pattern, finish and range of variations of all exterior building materials proposed. d. Parking plans and access drives including dimensions, stall markings, required screening, landscaping and surfacing. e. Lighting plan identifying the location, height and type of all site, sign and exterior building illumination proposed. f. Landscape development plan including plant names, quantities, locations and sizes of major plant masses, and locations of all existing trees with a trunk diameter in excess of four (4) inches. g. Signage plan identifying the location, height, type, size, color and proposed message of all exterior signage proposed, consistent with all other signage regulations. h. Sidewalks and any other elements of pedestrian circulation. i. Major accessory elements including, but not limited to, signage, outdoor furniture, bike racks, outdoor art, etc. j. Any proposed improvements on the public right-of-way which the developer may be required to make as part of the site improvements, such as parkway trees, public sidewalks, adjacent alley surfacing, driveway removal and curb and gutter replacement. k. A current plat of survey which accurately reflects the premises at the time of submission. l. A completed zoning analysis on the proposed project. m. Other materials and data which may be required of the applicant for an adequate plan review (such as, but not limited to: traffic studies, a sustainability plan, preliminary engineering and drainage/storm water control plans, preliminary utility locations, floor plans, etc.). (B)Review Conference. The developer or his/her representative shall be present at the final design and project review conference to explain the project and to answer any questions thereon. 4-14-5. PRELIMINARY AND FINAL DESIGN AND PROJECT REVIEW APPROVAL. (A) The Director of Community Development, or his/her designee, shall schedule and conduct the preliminary or final Design and Project Review conference. At the preliminary or final Design and Project Review conference, the Director of Community Development or his/her designee will either: 1. Approve the site and building plan; 2. On the basis of written findings as to how the proposed development does not meet the evaluation criteria set forth below, approve the site and building plan subject to specific modifications; or Page 10 of 14 P4.Page 345 of 381 34-O-22 ~8~ 3. On the basis of such written findings as to how the proposed development does not meet the evaluation criteria, decline to approve the site plan. (B) At the conclusion of the review, the Director of Community Development or his/her designee shall return to the applicant one (1) copy of the submitted plans permanently marked to indicate one (1) of the following options: approval, approval subject to further specified approvals, lack of approval, or approval subject to modifications. 4-14-6. EVALUATION CRITERIA. The goals and objectives of the comprehensive general plan or other applicable Evanston planning and design documents shall be utilized in the review of proposed site and building plans. In addition, the following criteria shall also be used to determine whether a proposed site and building plan fulfills the objectives of this Chapter. (A)Building and Structure Location. The arrangement of the structures on the site shall allow for the effective use of the proposed development. Furthermore, such arrangement shall be compatible with development on adjacent properties. Also, the arrangement of structures on the site shall be evaluated for their potential impact on the ability to deliver Municipal services, such as access for emergency equipment. (B)Building Design and Appearance. The appearance of buildings shall be designed to respect the attributes of adjacent and surrounding development to reduce any adverse impacts caused by differing architectural styles, while maintaining and promoting the City's diverse architectural fabric. Architectural style, massing, scale, proportion, window fenestration, rhythm of design elements, color palette and building materials shall be considered in determining compliance with this objective. (C)Landscaping. Landscape design shall create a logical transition to adjoining development, screen incompatible uses, and minimize the visual impact of parking lots on adjacent sites and roadways. Plant materials shall be selected to withstand Evanston's climate and the microclimate on the property. Plant materials shall be selected with the advice of City staff. (D)Graphics and Signage. Signs shall be minimized in number and size, and integrated with architectural and site landscape features. Placement of signs shall not unduly obscure or interfere with sight lines to other properties. (E)Circulation. All circulation systems shall provide adequate and safe access to the site and be compatible with the public circulation systems to minimize dangerous traffic movements. Pedestrian and auto circulation shall be separated. Curb cuts on the site shall be minimized. (F)Parking Areas and Lots. Proposed parking areas or lots shall be designed, located, and screened to minimize adverse visual impact on adjacent properties. Perimeter parking lot screening/landscaping shall be provided. Interior parking lot landscaping is also required to break up large areas of parking with plant material. Parking lot drainage shall not adversely affect surrounding properties. Page 11 of 14 P4.Page 346 of 381 34-O-22 ~9~ (G)Open Space. Open space on the site shall create a desirable and functional environment. (H)Site Illumination. Site illumination shall be designed, located and installed so as to minimize adverse impact on adjacent properties. A site lighting plan may be required by City staff. (I)Preservation. Preservation of unique architectural resources and development designs that respect desirable historical architectural resources of surrounding sites should be provided. (J)Completeness. The application for design and project review must contain all the information required in Section 4-14-4 of this Chapter. (K)Compliance With All Other Applicable Codes. These may include, but are not limited to, the following: 1. The Evanston zoning ordinance. 2. The adopted building codes. 3. This Code. 4-14-7. AMENDMENTS. Amendments to an approved site and building plan shall require approval in the same manner required for the original site plan. 4-14-8. TIME LIMIT ON APPROVAL. (A) No site and building plan approval shall be valid for a period longer than one (1) year from the date of approval unless a building permit is issued and construction is actually begun within that period. (B) Time extensions may be authorized by the Director of Community Development or his/her designee provided the applicant demonstrates that there are circumstances, difficulties or practical hardships which make compliance with the original one (1) year approval period unreasonable. 4-14-9. APPEALS. Except for appeals related to sign variation decisions, and Unified Business Center decisions any Any final Design and Project Review decision may be appealed to the Planning and Development Committee for additional consideration, modification, reversal or affirmation by the Committee upon appeal by the applicant. Such appeal shall be filed with the Committee within fifteen (15) business days of the decision by the Director of Community Development, or his/her designee, and the Committee shall consider and decide said appeal within thirty (30) business days thereafter. 4-14 Development Review 4-14-1 Review for Building Permits: Page 12 of 14 P4.Page 347 of 381 34-O-22 ~10~ Any development requiring a building permit that includes exterior modifications may be reviewed for parking arrangement, circulation, traffic access, building location, landscaping, signage, stormwater control, exterior building design and materials, and other elements pertaining to the proposed construction or development to ensure appropriate compatibility with City requirements and the surrounding environment. 4-14-2 Conditions for Approval Conditions for approval may be authorized by the City Manager or his/her/their designee that relate to the above items may be required as part of the official building permit issuance. 4-14-3 Requested Reviews Any applicant or potential applicant may request a Development Review while in the Concept stage, Preliminary Review stage where a Zoning Analysis has been submitted and reviewed by staff, and/or at the Final Review stage prior to building permit issuance. 4-14-4 Appeals Any final determination or condition for approval may be appealed to the Planning & Development Committee for additional consideration, modification, reversal or affirmation by the Committee. Such appeal shall be filed with the Committee within ten (10) business days of the decision by the City Manager, or his/her/their designee, and the Committee shall consider and decide said appeal at the next available meeting. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 13 of 14 P4.Page 348 of 381 34-O-22 ~11~ SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 14 of 14 P4.Page 349 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Human Services Committee From:Alison Leipsiger, Policy Coordinator Subject:Ordinance 46-O-22, Deleting Title 9, Chapter 5, Section 2 "Burglar's Tools" of the City Code Date: June 27, 2022 Recommended Action: Councilmember Reid requests that City Council adopt Ordinance 46-O-22, Amending Title 9, Chapter 5, Section 2 “Burglar’s Tools” of the City Code. Council Action: For Introduction Summary: Section 9-5-2 regards burglar's tools. It prohibits any person from having certain tools unless it can be shown that such possession is innocent or for a lawful purpose. This wording assumes residents found to be in possession of certain tools are guilty of burglary and requires them to prove their innocence. The change comes per a referral from Councilmember Reid that originally removed the provision altogether. A similarly worded Chicago provision has been struck down by the Illinois Supreme Court. Discussions with Interim Police Chief Eddington and discussions at the Human Services Committee yielded an amendment rather than a deletion based on Illinois state statute. Ordinance 46-O-22 closely mirrors 720 ILCS 5/19-2 and states that a person possesses a burglary tool when that tool, key, instrument, or device can be used to break into a building or other type of property and there is an intent to enter that place and commit a felony or theft. Ordinance 46-O-22 adds a fine that shall be between $300 and $750. Attachments: 46-O-22 Amending 9-5-2, Burglar's Tools H1.Page 350 of 381 06/27/2022 46-O-22 AN ORDINANCE Amending Portions of Title 9, Chapter 5, Section 2 “Burglar’s Tools” of the City Code WHEREAS, Evanston City Code 9-5-2 was last amended in 1957; and WHEREAS, the Illinois Supreme Court invalidated a Chicago ordinance that was nearly identical in wording to Evanston City Code 9-5-2; and WHEREAS, the City Council finds it in the best interest of the City to amend Evanston City Code 9-5-2 to more closely mirror the Illinois state law; and BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code 9-5-2, “Burglar’s Tools” of the Evanston City Code of 2012, as amended, is hereby amended to read as follows: 9-5-2. BURGLAR'S TOOLS. It shall be unlawful for any person to have in his/her possession any nippers of the description known as "burglar's nippers", "picklock", "skeleton key" to be used with a bit, jimmy or other burglar's instruments or tools of whatsoever kind or description, unless it be shown that such possession is innocent or for a lawful purpose. A person possesses burglary tools when he possesses any tool, key, instrument, device, or any explosive suitable for use in breaking into any building, housetrailer, watercraft, aircraft, vehicle, railroad car, or any depository designed for the safekeeping of property, or any part thereof, with intent to enter that place and with intent to commit therein a felony or theft. A person convicted of the possession of burglary tools shall be fined not less than $300.00 nor more than $750.00 Page 2 of 3 H1.Page 351 of 381 46-O-22 ~2~ SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 3 of 3 H1.Page 352 of 381 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Human Services Committee From: Ike Ogbo, Health & Human Services Director Subject: Ordinance 19-O-22 Amending Portions of the City Code 9-5-20, “Noises Prohibited” and City Code 8-3-1 (A),“Enumeration of Particular Nuisances". Date: June 27, 2022 Recommended Action: Councilmember Revelle recommends adoption of Ordinance 19 -O-22, Amending Portions of the City Code 9-5-20, “Noises Prohibited” and City Code 8-3-1 (A), “Enumeration of Particular Nuisances Council Action: For Introduction Summary: Specifically, Ordinance 19-O-22 removes a section of 9-5-20 prohibiting noises that "make, continue, or permit any loud, unnecessary or unusual noise which annoys a reasonable person of ordinary sensibilities, disturbs, injuries or endangers the comfort, health, peace or safety of others within the limits of the City." The portions of the 9-5-20 and 8-3-1 (A) are extremely vague, subjective and difficult to enforce fairly. Ordinance 19-O-22 also amends Section F, "Loudspeakers, Amplifiers, Paging Systems" to define the sound level in a manner not to be louder than 75 dB (A) at the property li ne of the premises from which the sound is being generated. A permit will be required for the use of any machine or device specified in this Section used within one hundred fifty (150) feet of residentially zoned property. Ordinance 19-O-22 further amends Section G, "Radio, Phonograph" to specifically address loudspeakers and remove any permit requirement pertaining to this particular section. A copy of the permit application is attached to this transmittal memorandum H2.Page 353 of 381 Legislative History: Further revisions have been made to this Ordinance by the direction of the Human Services Committee on June 6, 2022. Attachments: Memo Ordinance 19-O-22 Amending Portions of the City Code 9-5-20, “Noises Prohibited” and City Code 8-3-1 (A),“Enumeration of Particular Nuisances 19-O-22 Amending City Code Section 9-5-20 Noises Prohibited 6-16-22 Loudspeaker Permit Application (1) Page 2 of 9 H2.Page 354 of 381 Page 1 of 1 Memorandum To: Chair and Members of the Human Services Committee From: Ike C. Ogbo, Director, Health and Human Services Department CC: Alex Ruggie, Assistant City Attorney Subject: Ordinance 19-O-22, Amending Portions of the City Code 9-5-20, “Noises Prohibited” and City Code 8-3-1 (A), “Enumeration of Particular Nuisances”. Date: June 15, 2022 Recommended Action: Councilmember Revelle recommends approval of Ordinance 19-O-22, Amending Portions of the City Code 9-5-20, “Noises Prohibited” and City Code 8-3-1 (A), “Enumeration of Particular Nuisances”. Funding Source: N/A Council Action: For Action. Summary: Specifically, Ordinance 19-O-22 removes a section of 9-5-20 prohibiting noises that "make, continue, or permit any loud, unnecessary or unusual noise which annoys a reasonable person of ordinary sensibilities, disturbs, injuries or endangers the comfort, health, peace or safety of others within the limits of the City." The portions of the 9-5-20 and 8-3-1 (A) are extremely vague, subjective and difficult to enforce fairly. Ordinance 19-O-22 also amends Section F, "Loudspeakers, Amplifiers, Paging Systems" to define the sound level in a manner not to be louder than 75 dB (A) at the property line of the premises from which the sound is being generated. A permit will be required for the use of any machine or device specified in this Section used within one hundred fifty (150) feet of residentially zoned property. Ordinance 19-O-22 further amends Section G, "Radio, Phonograph" to specifically address loudspeakers and remove any permit requirement pertaining to this particular section A copy of the permit application is attached to this transmittal memorandum. Legislative History: Further revisions have been made to this Ordinance by the direction of the Human Services Committee on June 6, 2022. Attachments: Ordinance 19-O-22 Amending Portions of the City Code 9-5-20, “Noises Prohibited” and City Code 8-3-1(A), “Enumeration of Particular Nuisances plus a copy of the permit application. Page 3 of 9 H2.Page 355 of 381 3/2/2022 3/28/2022 3/29/2022 4/4/2022 5/27/2022 6/01/2022 6/27/2022 19-O-22 AN ORDINANCE Amending Portions of the City Code 9-5-20, “Noises Prohibited” and 8- 3-1, “Enumeration of Particular Nuisances” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code 9-5-20, “Noises Prohibited” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 9-5-20. - NOISES PROHIBITED. It shall be unlawful for any person within the City to make, continue, or permit any loud, unnecessary or unusual noise which annoys a reasonable person of ordinary sensibilities, disturbs, injures or endangers the comfort, health, peace or safety of other s within the limits of the City. Noise in violation of this Section is a public nuisance. The following acts are declared to be loud, disturbing and unnecessary noise in violation of this Section; however, this shall not be construed to exclude other noise violating this Section. SECTION 2: City Code 9-5-20(F), “Loudspeakers, Amplifiers, Paging Systems” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (F) Public Address Systems: Loudspeakers, Amplifiers, Paging Systems: 1. Use for Advertising: The playing, using, operating of or permitting to be played, used or operated any public address system radio receiving set, musical instrument, Page 4 of 9 H2.Page 356 of 381 19-O-22 ~2~ phonograph, loudspeaker, sound amplifier, or other machine or device for the producing or reproducing of sound which is cast upon the public streets of the City for the purpose of commercial advertising or of attracting the attention of the public to any building or structure, except when a permit has been first procured from the City Manager or his/her designee. 2. Music and Amplified Sound: Location Within One Hundred Fifty Feet of Residentially Zoned Property: The operating of, or permitting to be operated, any public address system receiving set, phonograph, loudspeaker, sound amplifier, paging system or other machine or device for the production or reproduction of sounds in such a manner as to be louder than 75 dB(A) at the property line of the premises from which the sound is being generated. that distinct and loudly audible noises are emitted upon or proximate to a public way, which public way is within one hundred fifty (150) feet of property used for residential purposes . 3. Restrictions Upon Hours of Permitted Use: No machine or device specified in Subsection (F)1. or (F)2. of this Section shall be operated between the hours of 10:00 p.m. and 7:00 a.m. from Sunday evening through Friday morning, and between 11:00 p.m. and 7:00 a.m. from Friday evening through Sunday morning and on those evenings preceding national holidays and legal school holidays enumerated in 105 ILCS 5/24-2, in such a manner as to be plainly audible at a distance of fifty (50) feet from the location of such set, instrument or device. 4. Permit Required. Any person, group, association, organization, business or other similar entity desiring to use in an outdoor area any device specified in this Section must first obtain a permit for said use. A permit shall not be issued for a public address system to be used within one hundred fifty (150) feet of residentially zoned property. 5. Exemptions. Organizations, businesses or similar entities that have obtained a Special Event Permit approved by the City Council are exempt from Subsection (F)2 of this section. Additionally, educational institutions are exempt from Subsections (F)2 and (F)4 of this Section. 6. For any person found guilty of violating this Subsection (F), the fine shall be fifty dollars ($50.00) for the first offense, one hundred and fifty dollars ($150.00) for a second offense within one year of the first offense, and not less than two hundred and fifty dolla5 ($250.00) and not more than five hundred dollars ($500.00) for each subsequent offense within one year of the first offense. G) Radio Loudspeakers, Musical Instruments. Radios, Phonographs: 1. Time and Use Restrictions: The playing of , using, operating or permitting to be played, used or operated, any radio loudspeaker or receiving set, musical instrument phonograph, television receiving set or other machine or device for the producing or reproducing of sound in such a manner as to disturb the peace, quiet and comfort of Page 5 of 9 H2.Page 357 of 381 19-O-22 ~3~ the neighboring inhabitants or with louder volume than is necessary for the convenient hearing of the persons who are in the room, chamber, vehicle or outdoor area within the City limits in which or where such machine or device or instrument is played, used or operated and who are voluntary listeners thereto. The operation of any such set, device or instrument phonograph, machine or device between the hours of 10:00 p.m. and 7:00 a.m. from Sunday evening through Friday morning, and between 11:00 p.m. and 7:00 a.m. from Friday evening through Sunday morning and on those evenings preceding national holidays and legal school holidays enumerated in 105 ILCS 5/24-2 in such a manner as to be plainly audible at a distance of fifty (50) feet from the location of such set, device or instrument or device shall be prima facie evidence of a violation of this Section. 2. Permit Required: Any person, group, association, organization, business or other similar entity desiring to use in an outdoor area any machine or device specified in this Section for producing or reproducing sound must first obtain a permi t for said use. Application for such permit shall be made to the office of the City Manager or his/her designee on a form provided by that office. The City Manager or his/her designee shall provide notice to ward aldermen of applications. No permits for an y machine or device specified in this Section may be issued for block parties. Violation of this Section shall subject the unauthorized user to a fine of not less than fifty dollars ($50.00) nor more than five hundred dollars ($500.00). SECTION 3: City Code 8-3-1, “Enumeration of Particular Nuisances” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 8-3-1. ENUMERATION OF PARTICULAR NUISANCES. In addition to those things which are elsewhere, by this Code, declared to be and constitute nuisances, the presence of the following within the City is declared to be detrimental to the public health, safety, and welfare and constitutes a nuisance: (A) Sounds, animals, or things which interfere with the peace or comfort or disturb th e quiet enjoyment of any person in the City; (B) (A) Anything which is made, permitted, used, kept, maintained, operated, or any building or any animal that is kept in a manner which is offensive, nauseous, dangerous to life, limb, or property, or detrimental to the health and/or safety of the persons residing in or traveling through that area; (C) (B) Any filthy, foul, or offensive matter or liquid of any kind discharged into any street, alley, or public place, or on any adjacent lot or ground; (D) (C) Any lot, ground, or premises, within the City, on which stagnant water may be standing so as to become or likely to become foul, putrid, offensive, harborage for Page 6 of 9 H2.Page 358 of 381 19-O-22 ~4~ insect and/or rodents or detrimental to the health and comfort of persons residing in the vicinity thereof; (E) (D) The emission of dense smoke from the chimney or smokestack of any building or premises or from any garbage or rubbish container. (F) (E) Any spoiled, tainted, or diseased perishable agricultural commodity; (G) (F) Trees, shrubs, bushes, weeds, or plants permitted to grow or accumulate on premises adjacent to any street or alley or other public way in a manner as to obstruct the view and endanger traffic conditions; (H) (G) The presence of brush, weeds, or grass at a height of one foot or more, dead, or dying trees, stumps, roots, any abandoned or derelict vehicle or solid waste material, on land within the city; (I) (H) To spit upon any public sidewalk, floor or any public conveyance or upon the floor or wall of any theater, hall, assembly room or public building; (J) (I) The presence of flies, mosquitoes, or other animal or insect pests in considerable numbers about any place is hereby declared a nuisance, and it shall be the duty of the Public Health Director or the City Manager or his/her designee to abate such nuisance and the cause thereof; (K) (J) For any person in control of, causing or permitting any dog or other animal to be on property owned or possessed by such person to fail to remove excrement left by such dog or other animal to a proper receptacle within twenty-four (24) hours; (L) (K) In addition to what is herein declared to be a nuisance, those offenses known to the common law or of the state or federal statutes as nuisances may, in case the same exist within the City, be treated as such and proceeded against as provided in this Code. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 7 of 9 H2.Page 359 of 381 19-O-22 ~5~ SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 8 of 9 H2.Page 360 of 381 City of Evanston Loudspeaker Permit Application (6/14) Submit this application to the City of Evanston, Parks, Recreation and Community Services Department, 2100 Ridge Ave. Evanston, IL 60201 or fax to (847) 448-8051 or email pbelcher@cityofevanston.org, not less than fourteen (14) days prior to the day of the event. If you have any questions, please call the Parks, Recreation and Community Services Department at (847)866-2914. Background Information: Organization/Individual Name: Principal Address: Applicant representing this event: Name: Work Phone: (_____) Address: Home Phone:(_____) E-Mail: Cell Phone:(_____) Event Information: Name of Event: Address of Event: Estimated number of participants: Date(s): Hours of Loudspeaker Operation: a.m./p.m. Finish: a.m./p.m. Please indicate the number of loudspeakers to be used: Sm. Med. Lg. Please check the type of sound to be emitted: Speech Recorded Music Live Music Other: Is the Event a Fundraiser? Yes No Beneficiary: Registration Fee: Yes No Charge: $ Applicant’s Statement of Agreement: I hereby affirm that the above information is true and correct in describing the intent of this application. I, , the undersigned, agree to use the loudspeakers in a careful and prudent manner so as not to cause complaints from neighbors and I agree to lower or terminate the amplification levels when requested. ______________________________________ ________________________ (Signature of Applicant) (Date) FOR OFFICE USE ONLY: Approved Not Approved By: Date:_________ (Parks, Recreation and Community Services Staff) Reason for Denial: _____________________________________________________________________________ CC: Ward Alderman and Police Department Requirements/Restrictions (City Code 9-5-20-F) Restrictions upon hours of permitted use: Weekday Hours (Sunday through Thursday) 7:00 a.m. to 10:00 p.m. Weekend Hours (Friday, Saturday, and holidays) 7:00 a.m. to 11:00 p.m. Loudspeaker permits are prohibited within one hundred fifty (150) feet of residentially zoned property. Number and size of speakers may be limited based on nature of event Even with Loudspeaker Permit approval, Police Department reserves the right to request immediate shut off of amplification based on neighborhood complaints. Provisions For University Permits A completed Outdoor Event Request Form from Norris Center Event Management Office must be submitted along with the application. Per agreement between the City of Evanston and Northwestern University, the City can only approve permit requests for events on the landfill (east of Sheridan Road). Loudspeakers must be directed towards the lake. Page 9 of 9 H2.Page 361 of 381 Memorandum To: Honorable Mayor and Members of the City Council From: Nicholas Cummings, Corporation Counsel Subject: Resolution 39-R-22, Instructing the City Clerk to Submit, for the November 8, 2022 Ballot, a Referendum to Use Ranked Choice Voting in Evanston Date: June 27, 2022 Recommended Action: Councilmember Geracaris recommends adoption of Resolution 39-R-22, Instructing the City Clerk to Submit, for the November 8, 2022 Ballot, a Referendum to Use Ranked Choice Voting in Evanston CARP: N/A Council Action: For Action Summary: Resolution 39-R-22 instructs the City Clerk to submit for the November 8, 2022 Ballot, a referendum Evanston voters to use ranked choice voting to elect the Mayor, City Clerk and City Councilmembers beginning with the April 2025 consolidated election. This referendum wo uld be binding on the City. The Illinois Constitution, Article VII, Section 6(f) allows Home Rule Municipalities the ability to provide for the method of selection of its officers, even if this method is not directly provided for in the Illinois Election Code or the Illinois Municipal Code. Ranked Choice Voting, or instant run-off voting, instructs voters to rank the candidates running for office in order of preference. Voters may still choose only one candidate, if desired. A candidate who receives a majority of the first choice vote would will. If however, no candidate receives a majority of the votes, the last place candidate would be eliminated and the vote would then go to the voter's next choice. This process would repeat until a candidate receive s a majority of the votes and then wins the election. This process would eliminate the separate primary election for Mayor, City Clerk and Councilmembers. Legislative History: The Rules Committee reviewed this at their June 6, 2022 meeting and approved a motion to move the ordinance to the City Council. R1.Page 362 of 381 Attachments: Resolution 39-R-22 Page 2 of 5 R1.Page 363 of 381 6/06/2022 39-R-22 A RESOLUTION Instructing the City Clerk to Submit, for the November 8, 2022 Ballot, a Referendum to Use Ranked Choice Voting in Evanston WHEREAS, Article VII, Section 6(f) of the Illinois Constitution of 1970 provides that “[a] home rule municipality shall have the power to provide for its officers, their manner of selection and terms of office only as approved by referendum…”; and WHEREAS, A home rule municipality is authorized, subject to referendum approval, to adopt procedures for selecting municipal officers that differ from those set forth in either the Election Code (10 ILCS 5/1-1 et seq. (West 2004)) or the Municipal Code (65 ILCS 5/1-1-1 et seq. (West 2004)); and WHEREAS, the City of Evanston is a home rule municipality under Article VII of the 1970 Illinois Constitution; and WHEREAS, the City Council has determined that it is in the best interests of the City of Evanston that there shall be submitted, to qualified electors of the City of Evanston, a public question concerning whether future elections for City officers shall be conducted by ranked choice voting, also known as instant runoff voting; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. Page 3 of 5 R1.Page 364 of 381 39-R-22 ~2~ SECTION 2: The City Clerk is hereby instructed to submit a referendum to the proper election authorities for the November 8, 2022 ballot, for all legal voters residing in the City of Evanston, to vote upon the following question: Do you want Evanston voters to use ranked choice voting (also known as instant runoff voting) to elect the City’s offices of Mayor, Clerk and City Council members beginning with the April 2025 Consolidated Election? 1) If approved, this proposal would allow voters to rank candidates in order of preference in elections for Mayor, Clerk and City Council members. 2) If voters still want to choose just one candidate, they can. 3) A c andidate who receives a majority of first choices would win. 4) If there is no majority winner, the last place candidate would be eliminated. 5) Any voter who had that candidate as their top choice would have their vote transferred to their next choice. 6) This process would repeat until a candidate receives a majority of votes in a round of counting, making them the winner. 7) This proposal would eliminate the separate primary election for Mayor, Clerk and City Council members. SECTION 3: Said referendum shall be a binding referendum pursuant to Article VII of the Illinois Constitution of 1970 and the Illinois Election Code. SECTION 4: Said referendum shall be conducted, in all respects, in accordance with the provisions of the Illinois Election Code pertaining to the conduct of the November 8, 2022 election, and with the Ordinance providing for the pertinent publications, ballots, polling places, and election judges relating to such election. SECTION 5: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Page 4 of 5 R1.Page 365 of 381 39-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 5 R1.Page 366 of 381 Memorandum To: Honorable Mayor and Members of the City Council From: Nicholas Cummings, Corporation Counsel Subject: Resolution 40-R-22, Amending Designated Freedom of Information Act Officers for the City of Evanston Date: June 27, 2022 Recommended Action: Clerk Mendoza recommends adoption of Resolution 40-R-22, Amending Designated Freedom of Information Act Officers for the City of Evanston CARP: N/A Council Action: For Action Summary: Resolution 40-R-22 amends the designated Freedom of Information Act (FOIA) Officers for the City of Evanston. Resolution 40-R-22 adds the City Clerk's Deputies as FOIA officers and removes the FOIA officer in the City Collector's Office. This Resolution updates the policy to more current FOIA practices. Legislative History: Resolution 40-R-22 replaces Resolution 57-R-19. Resolution 40-R-22 was reviewed at the June 6, 2022 Rules Committee. Attachments: 40-R-22 Amending Designated Freedom of Information Act Officers for the City of Evanston 40-R-22 Exhibit A City of Evanston FOIA Policy R2.Page 367 of 381 6/06/2022 40-R-22 A RESOLUTION Amending Designated Freedom of Information Act Officers for the City of Evanston WHEREAS, the City of the Evanston (the “City”) is a “public body” within the purview of the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. (“FOIA”) and responds to requests made for public records under FOIA; and WHEREAS, in accordance with Section 3.5 of FOIA, the City designates its Freedom of Information Act officer(s); and WHEREAS, the City Council amends its designation of FOIA Officers to remove the Customer Service Representative within the Collector’s Office and to Add the Deputy City Clerks within the City Clerk’s Office, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are incorporated herein as findings of the City Council of the City of Evanston, Illinois. SECTION 2: The City Clerk is designated as the primary Freedom of Information Act Officer for the City of Evanston for all remaining requests for City of Evanston records. The Deputy City Clerks of the City Clerk’s Office will serve as the secondary FOIA Officers for all remaining requests for City of Evanston records. The Evanston Police Department Records Manager and his/her designee and an Assistant City Attorney and his/her designee will remain the FOIA officers for the Police Page 2 of 9 R2.Page 368 of 381 40-R-22 ~2~ Department and the Law Department respectively. The FOIA officers are directed to comply with all sections of FOIA and the City of Evanston FOIA Policy attached hereto as Exhibit A and incorporated by reference. SECTION 3: This resolution will supersede and replace the designation in Resolution 57-R-19. The FOIA Policy is hereby amended to reflect the aforementioned additional FOIA officers and hereby adopted as amended. SECTION 4: This Resolution is effective immediately. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 3 of 9 R2.Page 369 of 381 40-R-22 ~3~ EXHIBIT A FOIA POLICY Page 4 of 9 R2.Page 370 of 381 City of Evanston FOIA Policy This Policy ("FOIA Policy”) outlines the City of Evanston’s procedures for compliance with the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. (" the Act”), by the City and any person requesting public records from the City ("requester”), and contains instructions and forms for the implementation of the FOIA Policy. The City will respond to written requests for inspection, copying, or certification of public records in accordance with the Act, this FOIA Policy, and other applicable laws (the "request"). The effective date of this FOIA policy shall be the date on which it is adopted by the City Council. I. REQUESTS FOR PUBLIC RECORDS A. General - Processing of Requests All requests to inspect, copy or certify public records under FOIA must be submitted to the City in writing, submitted via the NextRequest system, or sent via electronic mail. The City will respond to all requests in conformance with the FOIA statute parameters. The City will comply with the request by providing responsive records to the requester only, or as the case may be, deny the request, as required by 5 ILCS 140/3 through 140/3.3. B. Responsibilities of FOIA Officers. The City’s Freedom of Information Officers are administratively responsible for receiving and processing all requests to inspect, copy, or certify public records under the Act and this FOIA policy. The FOIA Officers are the person with the authority on behalf of the City to grant or deny requests to inspect, copy, or certify public records filed pursuant to the Act and this FOIA policy, to extend the time for response, and to issue appropriate notices. The City designates the following positions to be FOIA officers: City Clerk, Deputy City Clerks, Evanston Police Department Records Manager or his/her designees, and an Assistant City Attorney or his/her designee. FOIA Officers are responsible for closing each request in conjunction with the Law Department. The FOIA Officers within the Law Department are responsible for all correspondence with the Attorney General's Public Access Counselor when a request for review is filed. C. Summary of the FOIA Request process: Step One: Complete a FOIA Request Form: Requests for records can be made in writing. However, sufficiently detailed oral requests for records may be honored as well. Page 5 of 9 R2.Page 371 of 381 The City prefers that the requester use the NextRequest system at the City's website https://www.cityofevanston.org/government/city-clerk/submit-foia. If this is not an option for the requester, s/he may submit a request in person at the City Clerk’s Office at 2100 Ridge Avenue, Evanston, Illinois 60201. The City will process written requests as long as the following information is included: (a) name of requester; (b) the requester's mailing address, e-mail address (if applicable), and telephone number; (c) a specific description of the public records requested; and (d) a statement of purpose, indicating whether the requester intends to use the records, or the information derived from those records, for sale, resale, solicitation, or advertisement for sales or services. Step Two: Procedure for submission of the FOIA Request: Requests may be submitted online at https://www.cityofevanston.org/government/city- clerk/submit-foia. Requests can also be mailed, faxed or e-mailed to FOIA@cityofevanston.org for processing. Requests can also be hand delivered to the FOIA Officer(s) between the hours of 8:30 a.m. and 7:00 p.m. Monday through Thursday and Friday between the hours of 8:30 a.m. and 5:00 p.m., except on City observed holidays. An e-mail sent during business hours will be deemed received on the day it is received by the Public Body and an e-mail message sent after business hours will be deemed received on the following business day. Mailed Requests should be addressed as follows: City of Evanston Attn: FOIA Officer 2100 Ridge Avenue Evanston, IL 60201 If you are submitting a FOIA request via email, send to FOIA@cityofevanston.org For every FOIA request, the City’s FOIA officer(s) must use NextRequest in a way so that records responses and responsive documents released can only be viewed by the requester. Step Three: City Response The City will respond to the request within five (5) business days of receipt of the Request. If a FOIA Officer determines that additional time is needed and allowed under FOIA to respond to the request, then a FOIA Officer will send written notification to the requester of the reasons requiring the extension, and the length of the extension (no more than 5 business days). The requester and the City may also agree in writing to extend the time period to a date certain that is beyond the additional five (5) business days. The FOIA Officers and City staff, with the aid of the City of Evanston Law Department, will evaluate if any or all of the requested public records are exempt from disclosure under FOIA. After a determination of legal compliance is made in Page 6 of 9 R2.Page 372 of 381 conjunction with the Law Department, each FOIA Officer is responsible for closing a request assigned to him/her. The City officials will respond to the Request for records according the following: (1) Approve the request and release all requested documents for inspection and/or copying (Approval Response; Form A); (2) Approve the request in part and deny the request in part based on statute exemptions and provide the requester an opportunity to appeal (Partial Denial Response; Form B); (3) Deny the request for all records requested. The denial will cite statutory reasons for the denial and provide requester an opportunity to appeal (Denial Response; Form B). (4) Send a notice of extension for the City’s response to the request (Notice of Extension; Form D); or (5) Meet and confer with the requester to narrow the scope of the request (Meet and Confer Notice; Form E) and if the requester narrows the request to a manageable size, the City will send a follow-up response letter with the updated records. (6) Send response letter indicating that the request needs clarification regarding the records that the requester is seeking, and/or the request as submitted is vague or unclear (Form F). Step Four: (If applicable) City Response – Commercial Requests The City must be informed if the request is made for commercial purpose. It is a violation of FOIA to attempt to procure public records without disclosing to the City that the request is submitted for a commercial objective. The City will respond to a request for records to be used for a commercial purpose within 21 working days after receipt. The response will (i) provide to the requester an estimate of the time required by the public body to provide the records requested and an estimate of the fees to be charged, which the City may require the person to pay in full before copying the requested documents, (ii) deny the request pursuant to one or more of the exemptions set out in this Act, (iii) notify the requester that the request is unduly burdensome and extend an opportunity to the requester to attempt to reduce the request to manageable proportions, or (iv) provide the records requested. Requests from the news media or non -profit organizations are not classified as a request for a commercial purpose if the purpose of the request is to: (a) access and disseminate information concerning news and current passing events; (b) write articles of opinions or features of interest to the public; or (c) use for the purpose of academic, scientific or public research/education. Step Five: Delivery of response and payment of any applicable fees If the request is approved, approved in whole, or approved in part, the City will provide the materials in accordance within the required time period. The FOIA Officer will notify that the materials will be available electronically, or upon payment of the reproduction costs, and/or give notice of the time and place for inspection of records. Public records are available for inspection during regular City business hours. During inspections, a City employee must be present and the record(s) cannot be removed from the building. Page 7 of 9 R2.Page 373 of 381 II. DISCLOSURE OF PUBLIC RECORDS B. Access to Public Records Only City employees will be permitted to search City files, records, or storage areas; to use City equipment; or to make copies of City’s public records. Original public records will not be removed from City offices at any time. K. No Obligation to Create New Records In the course of responding to requests to inspect, copy, or certify public records, the Act and this FOIA Policy does not require the City to create records that the City does not already maintain in record form. IV. CITY OBLIGATIONS A. Organizational Description In accordance with Section IV of the Act, the FOIA Officers will cause the City to prominently display at the Civic Center, make available for inspection, copying, and available on the City’s webpage under Freedom of Information Act “Organizational Information”, the following information: 1. City Mission: The City of Evanston is committed to promoting the highest quality of life for all residents by providing fiscally sound, responsive municipal services and delivering those services equitably, professionally, and with the highest degree of integrity. 2. Vision Statement: Creating the most livable city in America. 3. Organizational Values:  Excellent customer service  Continuous improvement  Integrity  Accountability 4. City of Evanston Budget: The City Council approved the current Fiscal Year operating budget for the City in the amount identified on the City’s webpage. 5. Total number of City employees: The total staffing level for the current Fiscal Year is identified on the City’s webpage. 6. Organizational Chart: The City’s organizational charts are posted to the City of Evanston website at: https://cityofevanston.org/transparency/city-organizational-charts/. 7. Location of City of Evanston offices: Page 8 of 9 R2.Page 374 of 381  Civic Center: 2100 Ridge Avenue, Evanston, IL 60201; (847) 328-2100  Fire Department: 909 Lake Street, Evanston, IL 60201; (non -emergency) (847) 866-5918  Main Public Library: 1703 Orrington, Evanston, IL 60201; (847) 448-8600  Police Department: 1454 Elmwood Avenue, Evanston, IL 60201; (non- emergency) (847) 866-5000  Water Treatment Plant: 555 Lincoln Street, Evanston, IL 60201; (847) 866 -2942  Dial 3-1-1 for non-emergency City services and information B. Records Stored by Electronic Data Processing. The FOIA Officers will prepare and furnish to any person requesting it a description of the manner in which public records of the City stored by means of electronic data processing may be obtained in a form comprehensible to persons lacking knowledge of computer language or printout format. The City will work to ensure databases subject to disclosure under FOIA are capable of exporting in a machine readable format (i.e. csv, xls.) C. Record Keeping The FOIA Officers will retain copies of all requests and documents relating to a request until the Request is complied with or has been denied. In addition, copies of requests, any responses including Notices of Denial, and a copy of communications with the requester and other communications will be maintained by the Evanston FOIA Officers for the period provided under the Illinois Local Records Act, 50 ILCS 205/1 et seq. Page 9 of 9 R2.Page 375 of 381 Memorandum To: Honorable Mayor and Members of the City Council From: Paul Zalmezak, Economic Development Manager CC: Kelley Gandurski Interim City Manager, Dave Stoneback Interim Deputy City Manager Subject: Ordinance 21-O-22 Amending Title 2 Chapter 18 of City Code Concerning the Economic Development Committee Date: June 27, 2022 Recommended Action: The Rules Committee recommends adoption of Ordinance 21-O-22, Amending Title 2 Chapter 18 of City Code Concerning the Economic Development Committee. CARP: N/A Committee Action: For Action Summary: The Rules Committee recommends the City Council adopt Ordinance 21 -O-22 amending Title 2 Chapter 18 of City Code Concerning the Economic Development Committee. The amendment will modify the membership of the Economic Development Committee to better align the membership expertise with the work of the Committee. Since its inception, the Economic Development Committee has included a member of the Plan Commission and a member of ZBA and two community members at large. Economic Development, in the way Evanston practices it, is not an extension of Community Development land use regulation or development review. Typical matters that appear before the committee include requests for direct financial assistance to businesses, business district improvement strategies and funding, workforce development, and other similar matters. The Zoning Board of Appeals and Plan Commission members no longer exist because those bodies have been eliminated from the City Code in place of the recently established Land Use Commission. The last two members of Plan Commission and ZBA were, coincidentally, economic development consultants or economic development practitioners in their respective professional lives. Their input was invaluable and appreciated by staff and councilmember R3.Page 376 of 381 alike. This experience and recent changes to the plan commission code led staff to propose removing the defunct ZBA and Plan Commission membership and reconstituting the committee as follows: 1. Committee of nine members (currently 10) 2. Six members who are alderman (unchanged) 3. One member shall be a non-elected representative of the MWEBE committee 4. One member shall be an economic development professional or economist 5. One member shall be a business owner The inclusion of an MWEBE member should provide much needed expertise on ensuring minority and women owned considerations in our economic development planning - especially as we expand our workforce outreach and initiate funding strategies for projects within the newly formed Five Fifths Tax Increment Financing district. Attachments: 21-O-22 Amending Title 2 Chapter 18 Economic Development Committee Page 2 of 5 R3.Page 377 of 381 3/3/2022 21-O-22 AN ORDINANCE Amending Title 2 Chapter 18 of City Code Concerning the Economic Development Committee NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 2, Chapter 18 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: CHAPTER 18 – ECONOMIC DEVELOPMENT COMMITTEE. 2-18-1. - PURPOSE. The City Council establishes an Economic Development Committee to act in an advisory capacity to the City Council on matters relating to business district redevelopment. 2-18-2. - MEMBERSHIP. The Committee consists of ten (10) nine (9) members who serve without compensation and are residents in the City of Evanston. The members must include the following: A. Six (6) members who are Aldermen; and B. One (1) member shall be a representative of the Plan Commission MWEBE committee; and C. One (1) member shall be a economic development professional or economist representative of the Zoning Board of Appeals; and D. One (1) member shall be a business owner. Two (2) members shall be citizens- at-large. 2-18-3. - TERM. Page 3 of 5 R3.Page 378 of 381 21-O-22 ~2~ At-large Non-aldermanic committee members are appointed to three (3) year terms and Aldermen are appointed to four (4) year terms by the Mayor with the advice and consent of the City Council. Non-aldermanic members may serve for not more than two (2) full terms. 2-18-4. - POWERS AND DUTIES. In carrying out its responsibilities, the Committee must: A. Review and make recommendations concerning all redevelopment proposals, provided that nothing herein shall be construed to prevent the sponsor of a rejected proposal from petitioning City Council directly B. Use resource persons for assistance and advice on specific proposals for consideration by the Committee C. Gather and disseminate appropriate information regarding the economic vitality of the City 2-18-5. - ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. The Commission must elect a Chairperson from among its members, with a rotating Chair system. The Commission must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 4 of 5 R3.Page 379 of 381 21-O-22 ~3~ Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 5 R3.Page 380 of 381 Memorandum To: Honorable Mayor and Members of the City Council From: Alison Leipsiger, Policy Coordinator CC: Johanna Nyden, Community Development Director Subject: Approval of Appointment to Boards, Commissions and Committees Date: June 27, 2022 Recommended Action: The Mayor recommends City Council approval of the reappointment of Kathy Feingold to the Housing and Community Development Committee Council Action: For Action Summary: Appointments: Housing and Community Development - 3 year term Kathy Feingold - 2nd term AP1.Page 381 of 381