HomeMy WebLinkAbout05.23.22
AGENDA
City Council
Monday, May 23, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee - CANCELLED
City Council convenes at 5:30pm or the conclusion of Administration & Public Works Committee Meeting
Those wishing to make public comments at the Administrative & Public Works Committee,
Planning & Development Committee or City Council meetings may submit written comments
in advance or sign up to provide public comment by phone or video during the meeting by
completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-
clerk/public-comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I) ROLL CALL - COUNCILMEMBER SUFFREDIN
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
PR1.
Proclamation:
Violence Prevention Week (5/23-5/29/22) and Gun Violence
Prevention Day (6/3/22)
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
AN1.
Fleet Management Ranked Among ‘100 Best’ In the Americas
Page 1 of 195
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign their
name and the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided
for Public Comment. If there are more than five speakers, a period of forty-five minutes
shall be provided for all comment, and no individual shall speak longer than three
minutes. The Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not
respond during Public Comment. Public Comment is intended to foster dialogue in a
respectful and civil manner. Public comments are requested to be made with these
guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Resolution 37-R-22, Authorizing the Appointment of John Fournier
as City Manager for the City of Evanston
Adoption of Resolution 37-R-22, Authorizing the Appointment of John
Fournier as City Manager for the City of Evanston and the Mayor to
Execute the Employment Agreement.
General Fund 100.15.1505 City Manager's Office Business Unit
For Action
Resolution 37-R-22, Authorizing the Appointment of John Fournier as
City Manager for the City of Evanston - Attachment - Pdf
11 - 20
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.
Approval of the Minutes of the Regular City Council meeting of May
9, 2022
Staff recommends approval of the minutes of the Regular City Council
meeting of May 9, 2022.
City Council Minutes - May 9, 2022 - Attachment - Pdf
21 - 29
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
Page 2 of 195
A1.
Approval of the City of Evanston Payroll, and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of April 25, 2022, through May 8, 2022, in the amount of
$2,736,097.53. Bills List for May 24, 2022, in the amount of
$3,830,945.12.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
30 - 54
A2.
Contract Award for Civic Platform Configuration (RFP 22-13) with
Byrne Software Technologies, Inc.
Staff recommends the City Council authorize the Interim City Manager to
execute an agreement with Byrne Software Technologies, Inc. (16091
Swingley Rd., Ste., 200, Chesterfield, MO 63017) for the Civic Platform
Configuration (RFP 22-13) in the amount of $374,450.
The adopted FY2022 budget includes $4,250,000 of ARPA and was
approved under the Revenue Replacement category by City Council as
part of the 2022 budget-balancing to fund staff positions, permit software,
and other general revenue expenses. Funding is provided from the
General Fund's Software Maintenance (Account 100.21.2126.62236),
which has an approved FY2022 budget of $750,000 and a YTD balance
of $742,025.
For Action
Contract Award for Civic Platform Configuration (RFP 22-13) with Byrne
Software Technologies, Inc. - Attachment - Pdf
55 - 59
Page 3 of 195
A3.
Approval to Submit Application for “Putting Assets to Work”
Incubator
Staff recommends City Council approval to apply for participation in the
“Putting Assets to Work Incubator” If the City of Evanston is one of five
local governments selected to participate in the nonpartisan program, the
City will need to provide a total of $85,000 matching requirements. At the
end of the program, the City will receive an asset map that catalogs all
public real estate assets and a strategy to better utilize our public facilities
and help meet CARP goals and provide guidance on the potential for
converting or retrofitting or sharing space for housing development.
Funding will be from the City Manager’s Office,
Service/Agreements/Contracts (100.15.1505.62509) that has a FY2022
budget of $106,000 and a remaining balance of $38,306. The remaining
cost will be provided by the City Manager’s Office Regular Pay account
(100.15.1505.61010), which is projected to be significantly under budget.
The fund has an FY2022 approved budget of $921,084 and a remaining
balance of $809,559.
For Action
Approval to Submit Application for “Putting Assets to Work” Incubator -
Attachment - Pdf
60 - 67
A4.
2022 Church Street Harbor Dredging
The Parks and Recreation Director is requesting approval to execute an
agreement with Kovilic Construction, Inc. (3721 N. Carnation Street,
Franklin Park, IL 60131) to conduct the dredging of the Church Street
Harbor in the amount of $35,000.
This funding is not-to-exceed $35,000 from the Building Maintenance and
Material Budget line item 100.30.3065.65050 with a budget of $36,000,
leaving a balance of $1,000.
For Action
2022 Church Street Harbor Dredging - Attachment - Pdf
68 - 75
A5.
Transfer of Crossing Guard Management to Evanston Schools
Staff recommends the City Council accept and place on file this
memorandum confirming the transfer of crossing guard management to
District 65, District 202, Pope John XXIII School, St. Athanasius School,
and Chiaravalle Montessori.
For Action: Accept and Place on File
Transfer of Crossing Guard Management to Evanston Schools -
Attachment - Pdf
76 - 77
Page 4 of 195
A6.
Resolution 34-R-22, Authorizing the Interim City Manager to Execute
an Intergovernmental Agreement between the City of Evanston and
the Board of Education of Evanston/Skokie School District No. 65
Staff recommends City Council adopt Resolution 34-R-22, Authorizing the
Interim City Manager to execute an Intergovernmental Agreement with
the Board of Education of Evanston/Skokie School District 65 regarding
crossing guard services. District 65 will take over administrative and
financial responsibility of the crossing guard program starting 2022-2023
school year, with the City making partial reimbursements through the
2026-2027 school year.
Funding for services come from the Crossing Guard Services Fund -
Service Agreements (Account 100.19.1942.62509) with a fully used
budget of $310,000 for January - June of the 2021-2022 school year. This
will require a budget amendment, or other funding will need to be found
to cover the next five years of reimbursements.
For Action
Resolution 34-R-22, Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement between the City of Evanston and the
Board of Education of Evanston/Skokie School District No. 65 -
Attachment - Pdf
78 - 87
A7.
Resolution 29-R-22, Authorizing the Interim City Manager to Execute
an Intergovernmental Agreement for the Use of Personal Equipment
Between the Village of Willow Springs, the Village of Wilmette, the
Village of Winnetka and the City of Evanston
Staff recommends adoption of Resolution 29-R-22: Authorizing the City
Manager to Execute an Intergovernmental Agreement for the Use of
Personal Equipment Between the Village of Willow Springs, the Village of
Wilmette, the Village of Winnetka and the City of Evanston.
For Action
Resolution 29-R-22:Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement for the Use of Personal Equipment
Between the Village of Willow Springs, the Village of Wilmette, the
Village of Winnetka and the City of Evanston - Attachment - Pdf
88 - 100
Page 5 of 195
A8.
Resolution 36-R-22, Authorizing the Interim City Manager to Execute
an Intergovernmental Agreement between the City of Evanston and
the Forest Preserve District of Cook County
Staff recommends City Council adopt Resolution 36-R-22, Authorizing the
Interim City Manager to Execute an Intergovernmental Agreement
between the City of Evanston and the Forest Preserve District of Cook
County
For Action
Resolution 36-R-22, Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement between the City of Evanston and the
Forest Preserve District of Cook County - Attachment - Pdf
101 - 112
A9.
Ordinance 48-O-22, Amending Title 7, Chapter 12 of the City Code
Concerning Failure to Pay Delinquent Charges
Councilmember Reid recommends City Council adopt Ordinance 48-O-
22, Amending Title 7, Chapter 12 of the City Code Concerning Failure to
Pay Delinquent Charges. This ordinance would eliminate water shut off
at residential properties for non-payment of the water bill.
For Introduction
Ordinance 48-O-22, Amending Title 7, Chapter 12 of the City Code
Concerning Failure to Pay Delinquent Charges - Attachment - Pdf
113 - 121
A10.
Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening
Program from Employment Criteria.
Councilmember Burns recommends adoption of Ordinance 49 -O-22,
excluding the presence of cannabinoids in the City's pre -employment
drug screening program from employment criteria.
For Introduction
Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening Program
from Employment Criteria - Attachment - Pdf
122 - 125
A11.
Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code To
Reflect Changes in the Public Safety Commission Rules
Staff recommends City Council adoption of Ordinance 32-O-22,
Amending Title 2, Chapter 2 of the City Code to reflect changes in the
Public Safety Commission Rules.
For Action
Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code To
Reflect Changes in the Public Safety Commission Rules - Attachment -
Pdf
126 - 143
Page 6 of 195
A12.
Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8,
“Wheel Tax” of the City Code
Pursuant to Councilmember Reid's referral and his motion at the April
11th Administration & Public Works meeting, staff submits Ordinance 42-
O-22, amending City Code Section 10 -8 “Wheel Tax” for City Council
adoption. The Ordinance allows for $5 increase with the additional
revenue funding the Climate Action Resilience Plan (CARP) budget line
item. In addition, this proposed amended ordinance contemplates one
citation for non-payment of the Wheel Tax, per license plate, to be waived
if the registered owner becomes compliant and purchases the Wheel Tax
within 7 days of receiving a citation for non-compliance. In addition, the
proposed Ordinance eliminates the late fee if citation is not paid within ten
(10) days.
For Action
Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8, “Wheel
Tax” of the City Code - Attachment - Pdf
144 - 153
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.
Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis
Dispensary, at 1804 Maple Avenue in the RP Research Park District
The Land Use Commission and staff recommends the adoption of
Ordinance 43-O-22 granting a Special Use Permit for a Cannabis
Dispensary in the RP Research Park District. The applicant has complied
with all zoning requirements and meets all of the Standards for a Special
Use for this district.
For Action
Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis
Dispensary, at 1804 Maple Avenue in the RP Research Park District -
Attachment - Pdf
154 - 162
(X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
Page 7 of 195
H1.
Approval of 2022 Funding Allocations for Case Management and
Safety Net Services
The Human Services Committee, Social Services Committee (SSC) and
staff recommends that the City Council approve the FY2022 funding
allocations totaling $1,021,748 for Case Management and Safety Net
Services, implementing the second year of the two -year grant cycle that
focuses resources on residents with the greatest needs and barriers to
accessing services.
Human Services Fund (Account: 176.24.4651.65546) in the amount of
$736,373 and 2022 estimated Community Development Block Grant
(Account: 215.21.5240.65546) Public Services funding in the amount of
$285,375.
For Action
Approval of 2022 Funding Allocations for Case Management and Safety
Net Services - Attachment - Pdf
163 - 171
H2.
Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code
Councilmember Reid requests that the City Council adopt Ordinance 44-
O-22, Deleting Title 3, Chapter 11, Section 8 “Photographers, Transient”
of the City Code.
For Introduction
Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code - Attachment - Pdf
172 - 174
(XI) CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE
HC1.
Approval of $200,000 of HOME Investment Partnerships Funding for
the Tenant-Based Rental Assistance Program
The Housing and Community Development Committee and staff
recommends approval of $200,000of renewal funding for a new cohort of
families in the Tenant-Based Rental Assistance program, administered
by Connections for the Homeless.
Funding is from the City's HOME Investment Partnerships Program,
240.21.5430.65538, which has $179,925.29 in uncommitted 2021 funds
and $172,935 allocated for TBRA in the draft 2022 Action Plan.
For Action
Approval of $200,000 of HOME Investment Partnerships Funding for
the Tenant-Based Rental Assistance Program - Attachment - Pdf
175 - 186
Page 8 of 195
(XII) CONSENT AGENDA - FINANCE & BUDGET COMMITTEE
F1.
Ordinance 26-O-22, authorizing the Interim City Manager to increase
the total fiscal year 2021 budget
Staff recommends approval of Ordinance 26 -O-22, authorizing the City
Manager to increase the total fiscal year 2021 budget by $11,554,473,
from $296,146,105 to a new total of $307,700,578. The Finance and
Budget Committee recommended a budget amendment in the amount of
$11,554,473.
For Action
Ordinance 26-O-22, authorizing the Interim City Manager to increase the
total fiscal year 2021 budget - Attachment - Pdf
187 - 194
F2.
FY2022 First Quarter Financials Update
For Discussion
FY2022 Budget Update - Attachment - Pdf
195
(XIII) APPOINTMENTS
(XIV) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which a Councilmember desires to bring before the
Council.) {Council Rule 2.1(10)}
(XV) EXECUTIVE SESSION
(XVI) ADJOURNMENT
(XVII) UPCOMING COMMITTEE MEETINGS
Page 9 of 195
DATE TIME BOARD/COMMITTEE/COMMISSION
5/24/22 2:00 PM Design and Project Review
Committee
5/25/22 6:00 PM Economic Development Committee
5/25/22 7:00 PM Land Use Commission
5/26/22 6:00 PM Parks and Recreation Board
5/31/22 2:00 PM Design and Project Review
Committee
6/1/22 6:30 PM Citizen Police Review Commission
6/2/22 9:00 AM Reparations Committee Meeting
6/6/22 5:00 PM Rules Committee
6/6/22 7:00 PM Human Services Committee
6/7/22 2:00 PM Design and Project Review
Committee
6/8/22 7:00 PM Land Use Commission
6/9/22 5:00 PM RESCHEDULED: Planning &
Development Housing Subcommittee
6/9/22 6:30 PM Environment Board
6/9/22 7:00 PM Social Services Committee
6/10/22 7:15 AM Utilities Commission - Virtual
Page 10 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
From: Nicholas Cummings, Corporation Counsel
Subject: Resolution 37-R-22, Authorizing the Appointment of John Fournier as
City Manager for the City of Evanston
Date: May 23, 2022
Recommended Action:
Adoption of Resolution 37-R-22, Authorizing the Appointment of John Fournier as City Manager
for the City of Evanston and the Mayor to Execute the Employment Agreement.
Funding Source:
General Fund 100.15.1505 City Manager's Office Business Unit
Council Action:
For Action
Summary:
Resolution 37-R-22 authorizes the appointment of John Fournier as City Manager of the City
of Evanston and provides for the Mayor to execute the employment agreement for Mr.
Fournier's employment.
See attached Resolution and Employment Agreement.
Legislative History:
Resolution 89-R-21; Resolution 15-R-22
Attachments:
37-R-22 Authorizing Appointment of John Fournier as City Manager
Employment Agreement - Fournier [FINAL]
SP1.Page 11 of 195
5/23/2022
37-R-22
A RESOLUTION
Authorizing the Appointment of John Fournier as City Manager for the
City of Evanston
WHEREAS, pursuant to Resolution 89-R-21, the City Council appointed
Kelley Gandurski as Interim City Manager following the resignation of Erika Storlie; and;
WHEREAS, pursuant to Resolution 15-R-22 the City Council authorized
Mayor to execute a contract with Stanton Chase to conduct a nationwide search for
candidates to be the next City Manager; and
WHEREAS, after evaluating all candidates, the City Council deems it in
the best interest of the City of Evanston (hereafter “the City”) to appoint John Fournier
as City Manager.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: John Fournier shall be appointed City Manager to perform
the functions and duties of City Manager subject to the terms and conditions of an
Employment Agreement, attached hereto as Exhibit 1.
SECTION 3: Resolution 89-R-21 shall be in full force and effect from and
after the date of its passage and approval in the manner provided by law.
Page 2 of 10
SP1.Page 12 of 195
37-R-22
~ 2 ~
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2021
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 3 of 10
SP1.Page 13 of 195
37-R-22
~ 3 ~
EXHIBIT 1
EMPLOYMENT AGREEMENT BETWEEN THE CITY OF EVANSTON AND
JOHN FOURNIER
Page 4 of 10
SP1.Page 14 of 195
Page 1 of 6
EMPLOYMENT AGREEMENT
BETWEEN JOHN FOURNIER AND THE CITY OF EVANSTON
The Employment Agreement (“Agreement”) is between The City of Evanston, an
Illinois Municipal Corporation (the “City”) and John Fournier (“Employee”) (collectively “the
Parties”) and is made effective as of _________, __, 2022 (the “Effective Date”).
WHEREAS, the City desires to employ Employee as the next City Manager pursuant
to Illinois Municipal Code 65 ILCS 5/5-3-7 and Evanston City Code Title 1, Chapter 8, Section
1; and
WHEREAS, Employee is willing to assume the position of City Manager of the City
under the terms and conditions set forth; and
WHEREAS, the City and Employee have determined that the employment of
Employee as City Manager is in the best interests of the Parties; and
WHEREAS, the Parties must enter into a written Agreement setting forth the terms
and conditions of employment pursuant to Illinois Municipal Code 65 ILCS 5/5-3-7.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
herein contained and other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the parties agree as follows:
1. Employment.
(a) Term. The term of the Agreement shall commence on the Effective
Date and may be terminated at any time by the Corporate Authorities of the City at any time,
with or without hearing or other termination process as determined by Illinois Municipal Code,
City of Evanston Code, and City Council Rules.
(b) Position and Duties. Employee shall perform the duties of City Manager
pursuant to Illinois Municipal Code 65 ILCS 5/5-3-7 and Evanston City Code, §1-8-3. The
Corporate Authorities of the City shall not interfere with the execution of the City Manager's
powers and duties as provided by the Illinois Municipal Code, 65 ILCS 5/5-3-1 et seq. and
Evanston City Code, §1-8-1, et seq. or other applicable law. Employee is expected to conform
to the ICMA Code of Ethics. Employee agrees to use his best efforts to perform any and all
duties, responsibilities and other services necessary or appropriate to perform the functions of
the position, as established, modified, expanded or assigned, from time to time by the
Corporate Authorities.
2. Compensation and Related Matters.
(a) Base Salary. During the Term, the City shall pay to Employee an
annual base salary of Two Hundred Forty-Five Thousand Dollars ($245,000), prorated from
the date Employee assumes duties and responsibilities under this Agreement (hereinafter
referred to as the “Start Date”), which shall be not later than July, 18, 2022. This salary shall
be payable in installments on the same schedule as all other City employees. The City Council
may increase the salary during the term of this Agreement.
Page 5 of 10
SP1.Page 15 of 195
Page 2 of 6
(b) Vacation. Employee shall accrue vacation hours according to the
City’s Personnel Policies for non-represented employees of City general government and any
relevant amendments thereto. Upon the Start Date, Employee shall accrue vacation based upon
an annual accrual of fifteen (15) work days per year. Employee shall accrue additional
vacation hours according to the City’s personnel policies for non-represented employees based
on Employee’s first (1st) year of employment being the third (3rd) year of employment by the
City for purposes of vacation accrual under the City’s personnel policies. Under no
circumstances may Employee accrue more than forty-five (45) work days of vacation without
the approval of City Council. In addition to the abovementioned accruals, Employee shall be
entitled to ten (10) work days of vacation as of the Start Date.
(c) Floating Holidays. Employee shall be entitled to floating holidays
according to the City’s Personnel Policies for non-represented employees of the City general
government and any relevant amendments thereto.
(d) Holidays and Sick Leave. Employee shall be entitled to such
holidays and sick leave according to the City’s Personnel Policies for non-represented
employees of City general government and any subsequent amendments thereto.
(e) Retirement. The City shall make all City-required
payments/contributions to the Illinois Municipal Retirement Fund Plan for the benefit of
Employee for such time as the term of this Agreement. Employee shall pay all employee
required contributions to said plan.
(f) Deferred Compensation. In addition to the salary provided for in
this Agreement, the City shall pay on Employee’s behalf, an annual deferred compensation in
the total amount of Twenty Thousand ($20,000.00) to a qualified 401(a) tax deferred plan. The
City will facilitate the Employee making contributions to a qualified tax-deferred plan from his
own salary.
(g) Health and Life Insurance. The City shall provide group medical-
dental-vision insurance and group life insurance in the same amounts and on the same terms
and conditions as the City provides to non-represented employees of the City general
government, and shall make partial payment toward the premiums of such insurance as it does
for non-represented employees of the City’s general government. The City may change
insurance, reduce coverage, or reduce payment of premiums paid by the City toward coverage
provided that any such changes apply in general to other non-represented employees of the
City’s general government. Employee shall pay all premiums in excess of the City’s
aforementioned payment.
(h) Other Benefits. Employee may participate in all other City benefit
programs (such as dependent care FSA, deferred compensation plans, paid and unpaid leave,
etc.) on the same terms as the City provides to non-represented employees of the City general
government in accordance with applicable laws, regulations, policies and guidelines governing
these programs.
(i) Relocation. The City shall provide a loan secured by a Mortgage and
Page 6 of 10
SP1.Page 16 of 195
Page 3 of 6
Promissory Note to be executed by Employee in the amount of $225,000.00 for the purchase of
a home in the City of Evanston to aid in his relocation. The terms and conditions of the loan
shall be governed by a Mortgage and Promissory Note and said Mortgage and Promissory note
shall be recorded against the property purchased. There shall be no interest on the loan for the
term of this Agreement. The remaining balance of the loan on the date of Employee’s
separation from employment with the City shall be repaid one year after the date of termination
of this Agreement.
During the period of time between termination of this Agreement and the repayment of the
loan, Employee shall pay the Applicable Federal Interest Rate (AFR) on the loan balance. For
each year of the term of this Agreement, on the anniversary of the Effective Date, the City
shall forgive one-eighth (1/8th) of the original balance of the loan.
3.Performance Evaluation.The Corporate Authorities shall conduct an
evaluation of Employee’s performance at least once annually. The Corporate Authorities and
Employee may choose an outside consultant to perform the first annual evaluation which will
include interviewing the Mayor and each member of the City Council regarding the City
Manager's performance and preparing a report for the Corporate Authorities to use in
evaluating the City Manager. Any adjustment in salary shall be made following such
evaluation and shall become effective on Employee’s next anniversary of hire date or such
other date as the Employee and the Corporate Authorities may agree. The form, method, and
substance of the evaluation shall be in accordance with specific criteria developed jointly by
the Corporate Authorities and Employee annually.
4.Termination. Either party may terminate this Agreement at any time with 90
days written notice. If this Agreement is voluntarily terminated by Employee, the City shall
pay accrued vacation and unused floating holidays according to Employee’s salary.
Termination by the City shall be “for cause” if
(1) Employee is convicted of any felony or any crime involving moral turpitude, not
including any crime related to assisting, aiding, demonstrating in favor of, or supporting
any person in gaining access to reproductive health services or attaining resident or
citizenship status in the United States; or
(2) the willful breach or habitual neglect of the duties that Employee is required to
perform under the terms of this Agreement after providing notice of the specific breach
in writing to Employee and a period of Employee to remedy such breach within ninety
(90) days.
If this Agreement is terminated “for cause” the City shall pay accrued vacation and unused
floating holidays according to Employee’s salary. In the event the City terminates this
Agreement without cause, Employee shall receive regular payroll compensation and benefits
for a period of six (6) months, or shall be paid a lump sum payment equivalent thereto.
If any dispute arises as to whether a party has “cause” for termination, then the City and the
Employee may mutually agree to submit that dispute for resolution by a panel of three licensed
attorneys, the first of whom shall be selected (and compensated) by the Employee, the second
of whom shall be selected (and compensated) by the City, and the third of whom shall be
Page 7 of 10
SP1.Page 17 of 195
Page 4 of 6
selected by the two attorneys first selected (and compensated in equal shares) by the Employee
and the City. The determination by the selected panel shall be conclusive and binding upon the
Parties and shall not be subject to challenge of appeal.
5.Expenses.
(a) Automobile. Employee will utilize his personal, private vehicle in the
course of his duties. Employee will be responsible for all maintenance, repair, and fuel for said
vehicle. The City agrees to pay Four Hundred Dollars ($400.00) per month as an automobile
allowance as consideration for private vehicle use.
(b) Business Expenses. The City shall pay or reimburse Employee for
reasonable business expenses to the extent budgeted and approved by the City Council.
(c) Professional Expenses. The City shall pay or reimburse Employee
for reasonable professional dues and subscriptions and reasonable travel and other expenses for
professional meetings, seminars, and other professional development activities to the extent
budgeted and approved by the City Council, including equity training to be determined by the
City Council. The City shall pay registration, travel and accommodations for Employee to
attend one (1) national, one (1) regional, and one (1) state conference each year, and any other
conference and professional activity to the extent budgeted and approved by the City council,
including equity training to be determined by the City Council. The City shall also pay one
hundred percent (100%) of the dues for the Employee’s membership in the International
City/County Management Association, the Illinois City/County Management Association, and
the Illinois Municipal League.
6.Indemnification. The City agrees to defend, hold harmless, and indemnify
Employee from any and all demands, claims, suits, actions, and legal proceedings related to
and within the scope of his employment and duties as City Manager brought against him in his
individual or official capacity consistent with the Illinois Local Governmental and
Governmental Tort Immunity Act, 745 ILCS 10/9-102. Such indemnity does not cover
criminal litigation, claims of fraud and/or dishonesty, City administrative adjudication, or
disciplinary proceedings against Employee. The City shall have the option, within its sole
discretion, to settle or litigate the matter as it determines. In no case, will individual City
Council members be considered personally liable for indemnifying Employee against such
demands, claims, suits, actions or legal proceedings.
7.Bonding. The City shall bear the full cost of any fidelity or other bonds
required of Employee under any law or ordinance.
8.Residency. Employee shall establish a residence in Evanston on or before
February 1, 2023, and shall reside residence within the city limits of the City of Evanston,
Illinois during the term of this Agreement.
9.Notices. Notices pursuant to this Agreement shall be given by electronic
mail or United States Postal Service, postage prepaid, addressed as follows:
To the City: City of Evanston
Page 8 of 10
SP1.Page 18 of 195
Page 5 of 6
Law Department
2100 Ridge Avenue
Evanston, Illinois 60201
law@cityofevanston.org
To Employee: John Fournier
City Manager
2100 Ridge Avenue
Evanston, Illinois 60201
john@johnfournier.com
10.General Provisions.
(a) Training and Education. The City and Employee recognize the
importance of ongoing training and education including training on diversity, equity and
inclusion. In accordance with 5(c) of this Agreement, Employee shall attend such training
seminars relevant to his duties as City Manager, including training on diversity, equity and
inclusion as determined by the City Council in consultation with the Employee, annually.
(b) Litigation. During and after Employee’s employment, Employee
shall reasonably cooperate with the City in connection with any investigation or review of any
federal, state or local regulatory authority, and in the defense or prosecution of any claims or
actions now in existence or which may be brought in the future against or on behalf of the City,
which relate to events or occurrences that transpired while Employee was employed by the
City and with which Employee was involved or had or should reasonably have had
knowledge. Employee’s cooperation in connection with such claims or actions shall include,
but not be limited to, being reasonably available to meet with or communicate electronically or
by telephone with the City’s representatives or legal counsel; to prepare for discovery or trial;
and to act as a witness on behalf of the City at mutually convenient times and locations, for
reasonable periods of time and subject to Employee’s schedule and professional commitments
or employment or business obligations. The City shall reimburse Employee for any reasonable
out-of-pocket expenses incurred in connection with Employee’s performance of obligations
pursuant to this Section.
(c) Enforceability.If any portion or provision of the Agreement (including,
without limitation, any portion or provision of any section of the Agreement) shall to any
extent be declared illegal or unenforceable by a court of competent jurisdiction, then the
remainder of the Agreement, or the application of such portion or provision in circumstances
other than those as to which it is so declared illegal or unenforceable, shall not be affected
thereby, and each portion and provision of the Agreement shall be valid and enforceable to the
fullest extent permitted by law.
(d) Survival. The provisions of the Agreement shall survive the
termination of the Agreement and/or the termination of Employee’s employment to the extent
necessary to effectuate the terms contained herein.
(e) Waiver. No waiver of any provision hereof shall be effective
unless made in writing and signed by the waiving party. The failure of any party to require the
Page 9 of 10
SP1.Page 19 of 195
Page 6 of 6
performance of any term or obligation of the Agreement, or the waiver by any party of any
breach of the Agreement, shall not prevent any subsequent enforcement of such term or
obligation or be deemed a waiver of any subsequent breach.
(f) Entire Agreement. The text herein shall constitute the entire
agreement between the Parties.
(g) Amendments. The Corporate Authorities, after consultation and mutual
agreement with Employee, shall fix any such other terms and conditions of employment as it
may determine from time to time, relating to Employee’s performance, provided such terms
and conditions are not inconsistent with or in conflict with the provisions of this Agreement,
the City Code, or any other law.
(h) Governing Law. The Agreement is a State of Illinois contract and
shall be construed under and be governed in all respects by the laws of the State of Illinois,
without giving effect to the conflict of laws principles of such state.
(i) Counterparts. The Agreement may be executed in any number of
counterparts, each of which when so executed and delivered shall be taken to be an original;
but such counterparts shall together constitute one and the same document.
IN WITNESS WHEREOF, the parties have executed the Agreement effective on the
date and year first above written.
_________________, 2022 ____________________________
Date Daniel Biss, Mayor
City of Evanston
ATTEST:
____________________
Stephanie Mendoza, City Clerk
Approved as to form:
_____________________________
Nicholas E. Cummings, Corporation Counsel
____________________, 2022 _____________________________
Date John Fournier
Page 10 of 10
SP1.Page 20 of 195
Page 1 MINUTES May 9, 2022
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, May 9th, 2022
Present:
Councilmember Wynne Councilmember Revelle
Councilmember Braithwaite Councilmember Reid
Councilmember Nieuwsma Councilmember Geracaries
Councilmember Burns Councilmember Suffredin
Councilmember Kelly (9)
Absent:None
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 21 of 195
Page 2 MINUTES May 9, 2022
Mayor’s Public Announcements
Mayor Biss Announcements and Proclamations:Watch
City Manager ’s Public Announcements z
City Manager Kelly Watch
City Clerk’s Communications
City Clerk Communication:Watch
Public Comment
Mark McEwen Watch
Betty Bogg Watch
Annie Coakley Watch
Michael Vasilko Watch
Mary Rosinski Watch
Lesley Williams Watch
Doreen Price Watch
Consent Agenda
Items A2, A14, A15, A16, A17, A18, P2, and F1 were removed from the
Consent Agenda
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Wynne
Watch
CM1.
Minutes of the Regular City Council meeting of April 25, 2022 were
approved.
For Action
Approved on Consent Agenda
CM1.Page 22 of 195
Page 3 MINUTES May 9, 2022
A1.
The City of Evanston Payroll for the period of April 11, 2022, through
April 24, 2022, in the amount of $2,741,927.00. Bills List for May 10,
2022, in the amount of $3,068,514.95, and credit card activity for the
period ending March 26, 2021, in the amount of $193,188.36.was
approved.
For Action
Approved on Consent Agenda
A2.
The City of Evanston’s BMO Harris Amazon Credit Card Activity for the
period ending March 26, 2022, in the amount of $4,527.66 was
approved.
For Action
Item Approved 8 - 0 - 1
Abstain: Suffredin
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
________Geracaris
No Vote:None
Abstain:Suffredin
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Braithwaite
Watch
A3.
The hiring of two Administrative Hearing Officers in response to the
Request for Qualifications for Administrative Hearing Officers (RFQ
22-24) was approved.
For Action
Approved on Consent Agenda
A4.
The Interim City Manager Requests that City Council Approve an
Additional Staffing Position for the 2022 Budget was approved.
For Action
Approved on Consent Agenda
A5.
The Contract Award for Parks and Recreation Department 2022
Summer Bus Transportation (Bid #22-26) was approved.
For Action
Approved on Consent Agenda
CM1.Page 23 of 195
Page 4 MINUTES May 9, 2022
A6.
The Purchase of Front End Loader for Public Works Agency - Streets
Division from West Side Tractor Sales was approved.
For Action
Approved on Consent Agenda
A7.
The Contract with SINGH + Associates for Engineering Services
Related to Streetlight and Sidewalk Improvements approved.
For Action
Approved on Consent Agenda
A8.
The Single-Source Annual Renewal of the Motorola CallWorks
Emergency Call Handling Equipment was approved.
For Action
Approved on Consent Agenda
A9.
The Contract with Builders Paving, LLC, for the 2022 Rebuild IL/ Motor
Fuel Tax (MFT) Street Resurfacing Project (Bid 22-23) was approved.
For Action
Approved on Consent Agenda
A10.
The Change Order No.1 with Carus Corporation for FY 2022
Phosphate Water Treatment Chemical (Bid 21-32) was approved.
For Action
Approved on Consent Agenda
A11.
The Change Order No. 1 to the Contract with Bolder Contractors, Inc.
for the 30-Inch Transmission Main Project Construction (Bid 21-36) was
approved.
For Action
Approved on Consent Agenda
A13.
Resolution 33-R-22, Authorizing the City Manager to Negotiate and
Execute a Perpetual Easement Agreement with Commonwealth
Edison to Allow for Installation of an Alley East of Darrow Avenue
Between Emerson and Lyons Streets was approved.
For Action
Approved on Consent Agenda
CM1.Page 24 of 195
Page 5 MINUTES May 9, 2022
A14.
Resolution 35-R-22, Authorizing Funding for Lead Service Line
Replacement Work Force Development Program was approved.
For Action
Item Approved 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Braithwaite
Watch
A15.
Ordinance 30-O-22, Amending City Code Sections 10-4 “Stopping,
Standing or Parking” was adopted.
For Action
Item Held in Committee
A16.
Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code to
Reflect Changes in the Public Safety Commission Rules was adopted.
For Action
Item Adopted 8 - 1
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Geracaris
No Vote:Reid
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Braithwaite
Watch
A17.
Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8, “Wheel
Tax” of the City Code was adopted.
For Action
Item Adopted 7 - 2
Yes Vote:Braithwaite, Wynne, Nieuwsma, Burns,Revelle,Reid,
________Geracaris
No Vote:Kelly, Suffredin
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Braithwaite
Watch
A18.
Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16,
Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and
Bicycle Routes" was adopted.
For Action
Referred Back to Administrative & Public Works Committee 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Watch
CM1.Page 25 of 195
Page 6 MINUTES May 9, 2022
A19.
Ordinance 31-O-22,Vacating the North-South Alley East of Central Park
Avenue and North of Payne Street was adopted.
For Action
Approved on Consent Agenda
A20.
Ordinance 35-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2949 Payne Street was adopted.
For Action
Approved on Consent Agenda
A21.
Ordinance 36-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2223 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
A22.
Ordinance 37-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2209 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
A23.
Ordinance 38-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2219 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
A24.
Ordinance 39-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2215 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
CM1.Page 26 of 195
Page 7 MINUTES May 9, 2022
A25.
Ordinance 40-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2205 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
A26.
Ordinance 41-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2153 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
P1.
Resolution 28-R-22 Approving a Plat of Subdivision for 2635 Crawford
Avenue was approved.
For Action
Approved on Consent Agenda
P2.
Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project
Review (DAPR)" of the City Code was adopted.
For Action
Held in Committee
P3.
Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis
Dispensary, at 1804 Maple Avenue in the RP Research Park District
was adopted.
For Action
Approved on Consent Agenda
E1.
The contract with Interface Studio, LLC to provide Evanston Business
District Improvement Strategy and Implementation Plan Consulting
Services (RFP 22-22) was approved.
For Action
Approved on Consent Agenda
CM1.Page 27 of 195
Page 8 MINUTES May 9, 2022
F1.
Ordinance 26-O-22, Authorizing the Interim City Manager to Increase
the Total Fiscal Year 2021 Budget was adopted.
For Action
Item Apdoted 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Wynne
Second:
Councilmember
Reid
Watch
Call of the Wards
Ward 1:No Report
Ward 2:Watch
Ward 3:No Report
Ward 4:Ward office hours May 14th 10:00 a.m. - 12:00 p.m.
Thanked the 4th Ward residents for their input Watch
Ward 5:Mentioned the Lead Service Line Replacement Work Force Development
Program Watch
Ward 6:No Report
Ward 7:No Report
Ward 8:8th Ward meeting May 26th at 6:00 p.m.Watch
Ward 9:No Report
Executive Session
Convene into Executive Session at 8:11 PM
Passed 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
CM1.Page 28 of 195
Page 9 MINUTES May 9, 2022
Recessed to the Call of the Chair to May 12, 2022
Mayor Biss called a roll call vote to Recessed to the Call of the Chair
Passed 7 - 1
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle
No Vote:Reid
Absent:None
Motion:
Councilmember
Suffredin
Second:
Councilmember
Wynne
Watch
CM1.Page 29 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, and Bills List
Date: May 23, 2022
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of April
25, 2022, through May 8, 2022, in the amount of $2,736,097.53. Bills List for May 24, 2022, in
the amount of $3,830,945.12.
Council Action:
For Action
Summary:
Payroll – April 25, 2022, through May 8, 2022 $ 2,736,097.53
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – May 24, 2022 FY22, $ 3,830,945.12
General Fund Amount – Bills list $ 461,675.96
General Fund Advanced Checks- 24,088.60
485,764.56
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 6,567,042.65
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
05.24.2022 FY22 BILLS LIST
A1.Page 30 of 195
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
105394 - VERIZON WIRELESS 05/24/2022 05/24/2022 23,545.47
Invoice Transactions 1 $23,545.47
18914 - DONE DEAL PROMOTIONS LLC 05/24/2022 05/24/2022 1,848.67
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 582.49
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 9.99
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 99.98
Invoice Transactions 4 $2,541.13
Invoice Transactions 4 $2,541.13
Invoice Transactions 4 $2,541.13
303856 - ROBERT HALF INTERNATIONAL 05/24/2022 05/24/2022 2,021.25
Invoice Transactions 1 $2,021.25
18630 - NORTHERN ILLINOIS UNIVERSITY 05/24/2022 05/24/2022 1,591.00
18630 - NORTHERN ILLINOIS UNIVERSITY 05/24/2022 05/24/2022 1,591.00
Invoice Transactions 2 $3,182.00
103617 - NATIONAL AWARDS & FINE GIFTS 05/24/2022 05/24/2022 773.00
Invoice Transactions 1 $773.00
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 13.99
Invoice Transactions 1 $13.99
Invoice Transactions 5 $5,990.24
17429 - CITYFRONT INNOVATIONS, LLC 05/24/2022 05/24/2022 37.80
12151 - MULTILINGUAL CONNECTIONS LLC 05/24/2022 05/24/2022 175.00
12151 - MULTILINGUAL CONNECTIONS LLC 05/24/2022 05/24/2022 175.00
Invoice Transactions 3 $387.80
Invoice Transactions 3 $387.80
18939 - MICHAEL CARELLY 05/24/2022 05/24/2022 55.00
Invoice Transactions 1 $55.00
18917 - OAKTON TIRE 05/24/2022 05/24/2022 75.00
Invoice Transactions 1 $75.00
101832 - FEDERAL EXPRESS CORP.05/24/2022 05/24/2022 38.05
Invoice Transactions 1 $38.05
17306 - DAVIS BANCORP, INC.05/24/2022 05/24/2022 1,895.40
Invoice Transactions 1 $1,895.40
16914 - ALACRITI PAYMENTS LLC 05/24/2022 05/24/2022 5,000.00
Invoice Transactions 1 $5,000.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 05/24/2022 05/24/2022 500.00
10643 - PASSPORT PARKING, INC`05/24/2022 05/24/2022 685.30
Invoice Transactions 2 $1,185.30
18771 - J.P. COOKE CO 05/24/2022 05/24/2022 95.70
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 64.41
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 23.49
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 86.49
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 20.30
Invoice Transactions 5 $290.39
Invoice Transactions 12 $8,539.14
299167 - MWM CONSULTING GROUP, INC.05/24/2022 05/24/2022 3,500.00
Invoice Transactions 1 $3,500.00
Invoice Transactions 1 $3,500.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 05/24/2022 05/24/2022 182.75
Invoice Transactions 1 $182.75
Invoice Transactions 1 $182.75
Invoice Transactions 22 $18,599.93
122375 - LAW BULLETIN PUBLISHING COMPANY 05/24/2022 05/24/2022 155.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 05/24/2022 05/24/2022 344.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 05/24/2022 05/24/2022 1,185.80
Invoice Transactions 3 $1,684.80
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 44.40
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 24.95
Invoice Transactions 2 $69.35
Invoice Transactions 5 $1,754.15
Invoice Transactions 5 $1,754.15
103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.05/24/2022 05/24/2022 75.85
Invoice Transactions 1 $75.85
Invoice Transactions 1 $75.85
18754 - GMP INVESTIGATIONS INC. DBA GMP SUPPORT & SERVICES 05/24/2022 05/24/2022 2,000.00
18754 - GMP INVESTIGATIONS INC. DBA GMP SUPPORT & SERVICES 05/24/2022 05/24/2022 2,000.00
163373 - HEALTH ENDEAVORS, S.C.05/24/2022 05/24/2022 65.00
11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES 05/24/2022 05/24/2022 270.00
Invoice Transactions 4 $4,335.00
101665 - NORTH SHORE ENH OMEGA 05/24/2022 05/24/2022 117.00
Invoice Transactions 1 $117.00
255280 - ESPYR 05/24/2022 05/24/2022 615.60
Invoice Transactions 1 $615.60
102478 - ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.05/24/2022 05/24/2022 50.00
Invoice Transactions 1 $50.00
18486 - DORIS LA COCINITA RESTAURANT LLC 05/24/2022 05/24/2022 4,050.00
Invoice Transactions 1 $4,050.00
Invoice Transactions 8 $9,167.60
18838 - NANO TECH COMPUTER SERVICES LLC 05/24/2022 05/24/2022 441.50
18838 - NANO TECH COMPUTER SERVICES LLC 05/24/2022 05/24/2022 527.00
18838 - NANO TECH COMPUTER SERVICES LLC 05/24/2022 05/24/2022 466.75
Invoice Transactions 3 $1,435.25
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
CONSULTING SERVICE
CONSULTING SERVICE
Account 62185 - CONSULTING SERVICES Totals
Account 62340 - IT COMPUTER SOFTWARE
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62185 - CONSULTING SERVICES
CONSULTING SERVICE
Account 62512 - RECRUITMENT Totals
Account 65125 - OTHER COMMODITIES
STAFF APPRECIATION LUNCHEON
Account 65125 - OTHER COMMODITIES Totals
EMPLOYEE CONSULTING SERVICES-EAP
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62512 - RECRUITMENT
RECRUITMENT ADVERTISEMENT-ILLINOIS CITY/MANAGEMENT ASSOC.
Account 62270 - MEDICAL/HOSPITAL SERVICES
EMPLOYEE TESTING-NORTHSHORE OMEGA
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
EMPLOYMENT BACKGROUND CHECKS-GMP INVESTIGATIONS INC.
EMPLOYMENT TESTING-HEALTH ENDEAVORS
EMPLOYMENT TESTING-QUEST DIAGNOSTICS
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Business Unit 1605 - BIS ADMINISTRATION Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
EMPLOYMENT BACKGROUND CHECKS-GMP INVESTIGATIONS INC.
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1605 - BIS ADMINISTRATION
Account 61615 - LIFE INSURANCE
NGL MONTHLY INVOICE
Account 61615 - LIFE INSURANCE Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 17 - LAW Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Business Unit 1705 - LEGAL ADMINISTRATION
Account 65010 - BOOKS, PUBLICATIONS, MAPS
LEGAL RESEARCH PACKAGE
SUBSCRIPTION PRODUCT CHARGES
ONLINE/SOFTWARE SUBSCRIPTION
Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Business Unit 1585 - ADMINISTRATIVE HEARINGS
Account 65095 - OFFICE SUPPLIES
VEHICLE CODE BOOK
Account 65095 - OFFICE SUPPLIES Totals
Account 62110 - AUDITING
PREP: 12/31/21 GASB #75 DISCLOSURE REPORT
Account 62110 - AUDITING Totals
Business Unit 1570 - ACCOUNTING Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Business Unit 1570 - ACCOUNTING
STAMP ORDER
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
WHEEL TAX VEHICLE REGISTRATION FILE
ANNUAL ACTIVE PERMIT FEE APRIL 2022
Account 65045 - LICENSING/REGULATORY SUPP Totals
Account 65095 - OFFICE SUPPLIES
Account 64545 - PERSONAL COMPUTER SOFTWARE
MON
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Account 65045 - LICENSING/REGULATORY SUPP
Account 62315 - POSTAGE Totals
Account 62431 - ARMORED CAR SERVICES
ARMORED CAR SERVICES - PARKING AND COLLECTORS OFFICE 04/22
Account 62431 - ARMORED CAR SERVICES Totals
OVERPAID BUSINESS LICENSE
Account 52015 - BUSINESS REGISTRATION FEE Totals
Account 62315 - POSTAGE
FEDEX MAILING FOR TRANSFER STAMP
Account 52010 - WHEEL TAX
OVERPAID WHEEL TAX
Account 52010 - WHEEL TAX Totals
Account 52015 - BUSINESS REGISTRATION FEE
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1510 - PUBLIC INFORMATION Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Business Unit 1510 - PUBLIC INFORMATION
Account 62490 - OTHER PROGRAM COSTS
TRANSLATION SERVICES
TRANSLATION SERVICES
TRANSLATION SERVICES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1505 - CITY MANAGER Totals
Account 62490 - OTHER PROGRAM COSTS
AWARDS FOR REPARATION DINNER
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65095 - OFFICE SUPPLIES
Account 61060 - SEASONAL EMPLOYEES
NIU MPA INTERNSHIP APRIL 22
NIU MPA INTERNSHIP MAY 22
Account 61060 - SEASONAL EMPLOYEES Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Account 61055 - TEMPORARY EMPLOYEES
TEMP SERVICE
Account 61055 - TEMPORARY EMPLOYEES Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1400 - CITY CLERK Totals
Department 14 - CITY CLERK Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
COMMUNICATION CHARGES APRIL 2022
Account 22725 - CELL PHONE BILLS PAYABLE Totals
Department 14 - CITY CLERK
Business Unit 1400 - CITY CLERK
Invoice Description
Fund 100 - GENERAL FUND
Account 22725 - CELL PHONE BILLS PAYABLE
Run by Tera Davis on 05/18/2022 07:49:59 AM
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A1.Page 31 of 195
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Invoice Description
17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 05/24/2022 05/24/2022 2,000.00
13804 - TYLER TECHNOLOGIES - SOCRATA 05/24/2022 05/24/2022 105,549.82
Invoice Transactions 2 $107,549.82
154298 - PEERLESS NETWORK, INC.05/24/2022 05/24/2022 26,702.36
Invoice Transactions 1 $26,702.36
102642 - IRON MOUNTAIN OSDP 05/24/2022 05/24/2022 703.67
Invoice Transactions 1 $703.67
Invoice Transactions 7 $136,391.10
18940 - ALEX PAPULIS 05/24/2022 05/24/2022 25.00
18919 - JOSHUA HAUSER 05/24/2022 05/24/2022 60.00
18941 - SHIRLEY HUNT 05/24/2022 05/24/2022 750.00
Invoice Transactions 3 $835.00
18976 - DANIEL MAKAGEN 05/25/2022 05/24/2022 290.00
103795 - NORTH SHORE TOWING 05/24/2022 05/24/2022 75.00
103795 - NORTH SHORE TOWING 05/24/2022 05/24/2022 75.00
103795 - NORTH SHORE TOWING 05/24/2022 05/24/2022 75.00
103795 - NORTH SHORE TOWING 05/24/2022 05/24/2022 75.00
Invoice Transactions 5 $590.00
15492 - MINUTEMAN SECURITY TECHNOLOGIES 05/24/2022 05/24/2022 100.00
10643 - PASSPORT PARKING, INC`05/24/2022 05/24/2022 33,787.50
10643 - PASSPORT PARKING, INC`05/24/2022 05/24/2022 10,929.90
Invoice Transactions 3 $44,817.40
130931 - GALLS INCORPORATED 05/24/2022 05/24/2022 635.51
Invoice Transactions 1 $635.51
Invoice Transactions 12 $46,877.91
278136 - LAKESHORE RECYCLING SYSTEMS 05/24/2022 05/24/2022 1,155.00
278136 - LAKESHORE RECYCLING SYSTEMS 05/24/2022 05/24/2022 214.99
12792 - UNIFIRST CORPORATION 05/24/2022 05/24/2022 109.48
12792 - UNIFIRST CORPORATION 05/24/2022 05/24/2022 194.22
Invoice Transactions 4 $1,673.69
317013 - H-O-H WATER TECHNOLOGY 05/24/2022 05/24/2022 1,137.25
317013 - H-O-H WATER TECHNOLOGY 05/24/2022 05/24/2022 1,137.25
18489 - VERIZON CONNECT 05/24/2022 05/24/2022 1,110.70
18489 - VERIZON CONNECT 05/24/2022 05/24/2022 1,110.70
Invoice Transactions 4 $4,495.90
101143 - COMED 05/24/2022 05/24/2022 208.45
Invoice Transactions 1 $208.45
103744 - NICOR 05/24/2022 05/24/2022 181.64
103744 - NICOR 05/24/2022 05/24/2022 770.72
Invoice Transactions 2 $952.36
101064 - CINTAS #22 05/24/2022 05/24/2022 78.83
101064 - CINTAS #22 05/24/2022 05/24/2022 78.83
Invoice Transactions 2 $157.66
103195 - MARK VEND COMPANY 05/24/2022 05/24/2022 66.60
103195 - MARK VEND COMPANY 05/24/2022 05/24/2022 858.92
Invoice Transactions 2 $925.52
Invoice Transactions 15 $8,413.58
Invoice Transactions 43 $200,926.04
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 51.30
Invoice Transactions 1 $51.30
Invoice Transactions 1 $51.30
303856 - ROBERT HALF INTERNATIONAL 05/24/2022 05/24/2022 173.42
Invoice Transactions 1 $173.42
100177 - ALLEGRA PRINT & IMAGING 05/24/2022 05/24/2022 155.00
Invoice Transactions 1 $155.00
129101 - RECORD INFORMATION SERVICES, INC.05/24/2022 05/24/2022 1,059.00
Invoice Transactions 1 $1,059.00
109096 - CLAUDE F. GARESCHE, Jr.05/24/2022 05/24/2022 230.00
Invoice Transactions 1 $230.00
101631 - ELEVATOR INSPECTION SERVICE 05/24/2022 05/24/2022 50.00
Invoice Transactions 1 $50.00
316000 - SAFEBUILT LLC, LOCKBOX # 88135 05/24/2022 05/24/2022 7,768.04
316000 - SAFEBUILT LLC, LOCKBOX # 88135 05/24/2022 05/24/2022 4,755.25
Invoice Transactions 2 $12,523.29
109096 - CLAUDE F. GARESCHE, Jr.05/24/2022 05/24/2022 69.00
109096 - CLAUDE F. GARESCHE, Jr.05/24/2022 05/24/2022 49.00
100782 - INTERNATIONAL CODE COUNCIL, INC.05/24/2022 05/24/2022 2,800.48
Invoice Transactions 3 $2,918.48
206940 - ULINE 05/24/2022 05/24/2022 98.12
Invoice Transactions 1 $98.12
Invoice Transactions 11 $17,207.31
Invoice Transactions 12 $17,258.61
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 05/24/2022 05/24/2022 628.01
Invoice Transactions 1 $628.01
16715 - UNCHARTED SOFTWARE INC.05/24/2022 05/24/2022 924.00
Invoice Transactions 1 $924.00
Invoice Transactions 2 $1,552.01
101729 - EVANSTON FUNERAL & CREMATION 05/24/2022 05/24/2022 1,200.00
Invoice Transactions 1 $1,200.00
103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 05/24/2022 05/24/2022 2,782.18
16782 - VELOCITY SYSTEMS 05/24/2022 05/24/2022 235.00
Invoice Transactions 2 $3,017.18
102137 - GRAINGER, INC., W.W.05/24/2022 05/24/2022 166.79
Invoice Transactions 1 $166.79
102137 - GRAINGER, INC., W.W.05/24/2022 05/24/2022 105.99
120978 - TRI-TECH FORENSICS, INC.05/24/2022 05/24/2022 90.19
Invoice Transactions 2 $196.18
PATROL SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
PATROL SUPPLIES
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65125 - OTHER COMMODITIES
PATROL SUPPLIES - EMERGENCY BLANKETS
NIPAS UNIFORM / EQUIPMENT
UNIFORM - VEST PLACARDS
Account 65020 - CLOTHING Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
Account 62490 - OTHER PROGRAM COSTS
BODY REMOVAL
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65020 - CLOTHING
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2210 - PATROL OPERATIONS
INFORMATION CHARGES - APRIL
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
GEOTIME ANNUAL MAINTENANCE AGREEMENT
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62272 - OTHER PROFESSIONAL SERVICES
Account 65095 - OFFICE SUPPLIES
CD OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
ELECTRICAL INSPECTOR E2 STUDY GUIDE
2020 NEC INDEX TABS
2021 ICC MANUALS
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW
INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
Account 62295 - TRAINING & TRAVEL Totals
Account 62425 - ELEVATOR CONTRACT COSTS
ELEVATOR INSPECTION
Account 62425 - ELEVATOR CONTRACT COSTS Totals
CD ACCESS TO PUBLIC-RECORD AND CHECKILLINOIS.COM FOR ONE YEAR
Account 62236 - SOFTWARE MAINTENANCE Totals
Account 62295 - TRAINING & TRAVEL
COMMERCIAL ELECTRICAL INSPECTOR EXAM
Account 62210 - PRINTING
CD PRINTED MAILING ENVELOPES
Account 62210 - PRINTING Totals
Account 62236 - SOFTWARE MAINTENANCE
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 61060 - SEASONAL EMPLOYEES
PAY FOR JOSH RANGEL - CD SEASONAL STAFF
Account 61060 - SEASONAL EMPLOYEES Totals
CD OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN
Account 65095 - OFFICE SUPPLIES
UTENSIL SUPPLIES
COFFEE SUPPLIES
Account 65025 - FOOD Totals
Business Unit 1950 - FACILITIES Totals
YEARLY FLEET UNIFORM AGREEMENT
YEARLY FLEET UNIFORM AGREEMENT
Account 65020 - CLOTHING Totals
Account 65025 - FOOD
UTILITIES NICOR 2128 RIDGE APR 22
UTILITIES NICOR 2603 SHERIDAN APR 22
Account 64015 - NATURAL GAS Totals
Account 65020 - CLOTHING
Account 64005 - ELECTRICITY
UTILITIES COMED APR 22 2603 SHERIDAN
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS
FLEET AVL SERVICES
FLEET AVL SERVICES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
CIVIC CENTER ENTRY MAT SERVICE 2022
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
PORT O POTTY RENTALS
PORT O POTTY RENTALS
MATS FOR SERVICE CENTER 2022
PEO CLOTHING
Account 65020 - CLOTHING Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
CITATION MANAGEMENT APRIL 2022
MOBILE PAY APRIL 2022
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65020 - CLOTHING
BOOT 4/28/22
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
LPR SERVICE CALL 5/3
Account 62451 - TOWING AND BOOTING CONTRACTS
TOW REFUND
BOOT 5/4/22
BOOT 5/4/22
BOOT 5/3/22
Account 52505 - TICKET FINES-PARKING
PAID CITATION THAT WAS VOIDED BY PARKING
DUPLICATE PAYMENT 432770061
UNRECOVERED IMMOBILIZATION DEVICE REFUND
Account 52505 - TICKET FINES-PARKING Totals
Account 65605 - DATA CENTER MAINTENANCE Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
COMMUNICATION CHARGES MAY 2022
Account 64505 - TELECOMMUNICATIONS Totals
Account 65605 - DATA CENTER MAINTENANCE
OFF SITE DATA STORAGE
SOFTWARE SERVICE
SOLE SOURCE FOR FINANCIAL MGMT AND HUMAN RESOURCES SOFTWARE
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 64505 - TELECOMMUNICATIONS
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A1.Page 32 of 195
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Invoice Description
Invoice Transactions 6 $4,580.15
18181 - GUARDIAN ALLICANCE TECHNOLOGIES 05/24/2022 05/24/2022 506.00
Invoice Transactions 1 $506.00
Invoice Transactions 1 $506.00
213295 - Daniel G. Keeler 05/24/2022 05/24/2022 150.00
18933 - FIRE & SAFETY 101 05/24/2022 05/24/2022 590.00
10136 - FRANCESCA HENDERSON 05/24/2022 05/24/2022 150.00
18950 - ILLINOIS ANIMAL CONTROL ASSOCIATION 05/24/2022 05/24/2022 75.00
11975 - JASON NELSON 05/24/2022 05/24/2022 45.00
213298 - Timothy Malnor 05/24/2022 05/24/2022 150.00
Invoice Transactions 6 $1,160.00
100401 - COMCAST CABLE 05/24/2022 05/24/2022 84.08
Invoice Transactions 1 $84.08
102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 05/24/2022 05/24/2022 2,257.00
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 61.70
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 570.90
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 9.44
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 6.39
Invoice Transactions 5 $2,905.43
Invoice Transactions 12 $4,149.51
103795 - NORTH SHORE TOWING 05/24/2022 05/24/2022 211.00
103795 - NORTH SHORE TOWING 05/24/2022 05/24/2022 2,324.46
103795 - NORTH SHORE TOWING 05/24/2022 05/24/2022 2,324.46
103795 - NORTH SHORE TOWING 05/24/2022 05/24/2022 12,380.00
103795 - NORTH SHORE TOWING 05/24/2022 05/24/2022 17,070.00
Invoice Transactions 5 $34,309.92
Invoice Transactions 5 $34,309.92
100162 - ALARM DETECTION SYSTEMS, INC.05/24/2022 05/24/2022 181.98
100310 - ANDERSON PEST CONTROL 05/24/2022 05/24/2022 62.87
11988 - EVANSTON ANIMAL SHELTER ASSOCIATION 05/24/2022 05/24/2022 50,000.00
Invoice Transactions 3 $50,244.85
103744 - NICOR 05/24/2022 05/24/2022 498.83
Invoice Transactions 1 $498.83
Invoice Transactions 4 $50,743.68
100924 - CDW GOVERNMENT INC.05/24/2022 05/24/2022 332.59
Invoice Transactions 1 $332.59
100924 - CDW GOVERNMENT INC.05/24/2022 05/24/2022 34.64
Invoice Transactions 1 $34.64
Invoice Transactions 2 $367.23
100891 - CARRIER CORPORATION 05/24/2022 05/24/2022 1,731.00
101134 - COLLEY ELEVATOR CO.05/24/2022 05/24/2022 207.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/24/2022 05/24/2022 58.80
Invoice Transactions 3 $1,996.80
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/24/2022 05/24/2022 29.40
Invoice Transactions 1 $29.40
101062 - CINTAS 05/24/2022 05/24/2022 60.92
206940 - ULINE 05/24/2022 05/24/2022 348.92
Invoice Transactions 2 $409.84
Invoice Transactions 6 $2,436.04
Invoice Transactions 38 $98,644.54
11435 - TODAY'S UNIFORMS INC. 05/24/2022 05/24/2022 85.90
11435 - TODAY'S UNIFORMS INC. 05/24/2022 05/24/2022 188.75
11435 - TODAY'S UNIFORMS INC. 05/24/2022 05/24/2022 55.95
11435 - TODAY'S UNIFORMS INC. 05/24/2022 05/24/2022 21.95
11435 - TODAY'S UNIFORMS INC. 05/24/2022 05/24/2022 19.95
Invoice Transactions 5 $372.50
Invoice Transactions 5 $372.50
101874 - FIRE INVESTIGATORS STRIKE FORCE 05/24/2022 05/24/2022 75.00
Invoice Transactions 1 $75.00
Invoice Transactions 1 $75.00
109257 - Martin A. Rafacz 05/24/2022 05/24/2022 402.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 05/24/2022 05/24/2022 4,095.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 05/24/2022 05/24/2022 1,200.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 05/24/2022 05/24/2022 800.00
245945 - VILLAGE OF ROMEOVILLE FIRE ACADEMY 05/24/2022 05/24/2022 375.00
Invoice Transactions 5 $6,872.00
18327 - US GAS 05/24/2022 05/24/2022 159.00
18327 - US GAS 05/24/2022 05/24/2022 144.00
Invoice Transactions 2 $303.00
18599 - STATE CHEMICAL SOLUTIONS 05/24/2022 05/24/2022 239.68
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/24/2022 05/24/2022 359.71
Invoice Transactions 2 $599.39
105793 - BOUND TREE MEDICAL, LLC 05/24/2022 05/24/2022 74.40
Invoice Transactions 1 $74.40
100158 - AIR ONE EQUIPMENT 05/24/2022 05/24/2022 2,437.00
100158 - AIR ONE EQUIPMENT 05/24/2022 05/24/2022 2,435.00
18077 - COMMAND SCHOOL INC. DBA COMMAND FIRE 05/24/2022 05/24/2022 790.00
103561 - MUNICIPAL EMERGENCY SERVICES 05/24/2022 05/24/2022 711.00
101350 - W S DARLEY & CO 05/24/2022 05/24/2022 1,651.00
Invoice Transactions 5 $8,024.00
100158 - AIR ONE EQUIPMENT 05/24/2022 05/24/2022 2,514.00
100158 - AIR ONE EQUIPMENT 05/24/2022 05/24/2022 130.00
Invoice Transactions 2 $2,644.00
100158 - AIR ONE EQUIPMENT 05/24/2022 05/24/2022 145.00
Invoice Transactions 1 $145.00
Invoice Transactions 18 $18,661.79
Invoice Transactions 24 $19,109.29
100177 - ALLEGRA PRINT & IMAGING 05/24/2022 05/24/2022 39.00BUSINESS CARDS
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2407 - HEALTH SERVICES ADMIN
Account 62210 - PRINTING
Account 65095 - OFFICE SUPPLIES
FIELD SERVICE KIT
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Account 65090 - SAFETY EQUIPMENT
BUNKER GEAR FOR FIREFIGHTERS
CAIRNS FOR FIRE HELMETS
Account 65090 - SAFETY EQUIPMENT Totals
NOZZLES AND VALVES FOR ENGINES
HOSE BED COVER
INDUSTRIAL FLASHLIGHTS FOR VEHICLES
AXES AND HOOKS FOR NEW ENGINE
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
AMBULANCE SUPPLIES
Account 65075 - MEDICAL & LAB SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
NOZZLES FOR ENGINES
JANITORIAL SUPPLIES FOR STATION 4
JANITORIAL SUPPLIES FOR STATION 2
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65075 - MEDICAL & LAB SUPPLIES
OXYGEN FOR AMBULANCES
OXYGEN FOR AMBULANCES
Account 65015 - CHEMICALS/ SALT Totals
Account 65040 - JANITORIAL SUPPLIES
FIRE TRAINING TUITION AND FEES
FIREFIGHTER TRAINING
Account 62295 - TRAINING & TRAVEL Totals
Account 65015 - CHEMICALS/ SALT
Business Unit 2315 - FIRE SUPPRESSION
Account 62295 - TRAINING & TRAVEL
TRAINING REIMBURSEMENT
FIRE TRAINING TUITION AND FEES
FIRE TRAINING TUITION AND FEES
Account 62295 - TRAINING & TRAVEL
FIRE INVESTIGATORS TRAINING
Account 62295 - TRAINING & TRAVEL Totals
Business Unit 2310 - FIRE PREVENTION Totals
Account 65020 - CLOTHING Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Business Unit 2310 - FIRE PREVENTION
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2305 - FIRE MGT & SUPPORT
Account 65020 - CLOTHING
BUILDING SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
FLOOR MATS
ELEVATOR INSPECTION
JANITORIAL SUPPLIES
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65040 - JANITORIAL SUPPLIES
Business Unit 2291 - PROPERTY BUREAU Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
SERVICE AGREEMENT
Account 62770 - MISCELLANEOUS Totals
Account 65125 - OTHER COMMODITIES
PROPERTY SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Business Unit 2291 - PROPERTY BUREAU
Account 62770 - MISCELLANEOUS
MOBILE STANDUP DESK
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 64015 - NATURAL GAS
GAS - ANIMAL SHELTER
Account 64015 - NATURAL GAS Totals
Business Unit 2280 - ANIMAL CONTROL
Account 62272 - OTHER PROFESSIONAL SERVICES
ALARM SYSTEM - ANIMAL SHELTER
PEST CONTROL - ANIMAL SHELTER (MAY 22)
GRANT AGREEMENT PAYMENT
STORAGE COSTS - APRIL 2022
STORAGE COSTS - MARCH 2022
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Business Unit 2270 - TRAFFIC BUREAU Totals
Business Unit 2270 - TRAFFIC BUREAU
Account 62451 - TOWING AND BOOTING CONTRACTS
TOW & HOOK
STORAGE COSTS
STORAGE COSTS
OFFICE SUPPLIES - POLICE ADMIN
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Account 65095 - OFFICE SUPPLIES
PAPER SUPPLIES
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
Account 62295 - TRAINING & TRAVEL Totals
Account 64565 - CABLE - VIDEO
CABLE SERVICE (5-8 - 6/7)
Account 64565 - CABLE - VIDEO Totals
TRAINING - HONOR GUARD 101
MEAL ALLOWANCE - SUPERVISION OF POLICE PERSONNEL
ANIMAL CONTROL TRAINING
MEAL ALLOWANCE - FIREARMS INSTRUCTOR DEVELOPMENT
MEAL ALLOWANCE - SUPERVISION OF POLICE PERSONNEL
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Account 62295 - TRAINING & TRAVEL
MEAL ALLOWANCE - SUPERVISION OF POLICE PERSONNEL
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
PROFESSIONAL SERVICES
Account 62770 - MISCELLANEOUS Totals
Business Unit 2210 - PATROL OPERATIONS Totals
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A1.Page 33 of 195
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Invoice Description
Invoice Transactions 1 $39.00
Invoice Transactions 1 $39.00
12458 - FINEST COURIER LOGISTICS 05/24/2022 05/24/2022 35.00
Invoice Transactions 1 $35.00
Invoice Transactions 1 $35.00
18923 - TRULEE EVANSTON 05/24/2022 05/24/2022 308.50
Invoice Transactions 1 $308.50
308895 - ROSE PEST SOLUTIONS 05/24/2022 05/24/2022 6,240.00
308895 - ROSE PEST SOLUTIONS 05/24/2022 05/24/2022 1,250.00
308895 - ROSE PEST SOLUTIONS 05/24/2022 05/24/2022 1,250.00
308895 - ROSE PEST SOLUTIONS 05/24/2022 05/24/2022 2,175.00
Invoice Transactions 4 $10,915.00
100177 - ALLEGRA PRINT & IMAGING 05/24/2022 05/24/2022 78.00
Invoice Transactions 1 $78.00
Invoice Transactions 6 $11,301.50
18945 - CAROLE WILLIAMS 05/24/2022 05/24/2022 35.00
18946 - ELENA BROWN 05/24/2022 05/24/2022 39.00
18947 - JAUTRIA BUNCH 05/24/2022 05/24/2022 35.00
18948 - ROBERT RICHARDSON 05/24/2022 05/24/2022 35.00
18943 - RODNEY POTTS 05/24/2022 05/24/2022 35.00
18944 - STEPHEN PIETROWICZ 05/24/2022 05/24/2022 39.00
Invoice Transactions 6 $218.00
Invoice Transactions 6 $218.00
Invoice Transactions 14 $11,593.50
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 22.39
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 36.24
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 76.45
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 89.18
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 13.69
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 (28.90)
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 24.99
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 21.16
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 12.99
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 44.20
Invoice Transactions 10 $312.39
Invoice Transactions 10 $312.39
101143 - COMED 05/24/2022 05/24/2022 226.74
Invoice Transactions 1 $226.74
103744 - NICOR 05/24/2022 05/24/2022 259.32
103744 - NICOR 05/24/2022 05/24/2022 102.66
103744 - NICOR 05/24/2022 05/24/2022 85.38
103744 - NICOR 05/24/2022 05/24/2022 177.55
103744 - NICOR 05/24/2022 05/24/2022 452.59
103744 - NICOR 05/24/2022 05/24/2022 164.59
103744 - NICOR 05/24/2022 05/24/2022 153.31
Invoice Transactions 7 $1,395.40
Invoice Transactions 8 $1,622.14
18730 - CARROLL SEATING CO.05/24/2022 05/24/2022 1,585.00
18730 - CARROLL SEATING CO.05/24/2022 05/24/2022 1,840.00
102755 - JORSON & CARLSON 05/24/2022 05/24/2022 48.50
Invoice Transactions 3 $3,473.50
18307 - ANCHOR MECHANICAL INC.05/24/2022 05/24/2022 5,670.00
Invoice Transactions 1 $5,670.00
100310 - ANDERSON PEST CONTROL 05/24/2022 05/24/2022 81.37
100310 - ANDERSON PEST CONTROL 05/24/2022 05/24/2022 81.37
Invoice Transactions 2 $162.74
317013 - H-O-H WATER TECHNOLOGY 05/24/2022 05/24/2022 477.00
Invoice Transactions 1 $477.00
103744 - NICOR 05/24/2022 05/24/2022 4,430.57
Invoice Transactions 1 $4,430.57
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/24/2022 05/24/2022 778.14
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/24/2022 05/24/2022 1,862.75
12792 - UNIFIRST CORPORATION 05/24/2022 05/24/2022 63.80
Invoice Transactions 3 $2,704.69
Invoice Transactions 11 $16,918.50
100310 - ANDERSON PEST CONTROL 05/24/2022 05/24/2022 39.64
100310 - ANDERSON PEST CONTROL 05/24/2022 05/24/2022 39.64
Invoice Transactions 2 $79.28
18086 - CHICAGO ARCHERY COACHES L3C 05/24/2022 05/24/2022 1,740.00
Invoice Transactions 1 $1,740.00
Invoice Transactions 3 $1,819.28
12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 05/24/2022 05/24/2022 1,220.00
Invoice Transactions 1 $1,220.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/24/2022 05/24/2022 176.37
Invoice Transactions 1 $176.37
Invoice Transactions 2 $1,396.37
18716 - KATHRYN DAVID GOODMAN-EDBERG 05/24/2022 05/24/2022 610.16
Invoice Transactions 1 $610.16
Invoice Transactions 1 $610.16
17690 - AMANDA HART 05/24/2022 05/24/2022 2,241.60
17919 - BARBARA MEYER 05/24/2022 05/24/2022 2,868.00
17694 - BETSY MURPHY 05/24/2022 05/24/2022 2,492.00
17693 - CAROLYN MARTINEZ 05/24/2022 05/24/2022 1,232.90
16734 - DOGR USA LLC 05/24/2022 05/24/2022 90.40
17688 - EVELYN THOMPSON 05/24/2022 05/24/2022 1,115.80
17699 - FRANCESCA SEGAL 05/24/2022 05/24/2022 802.00
17793 - MARGARET EMILY GUTHRIE 05/24/2022 05/24/2022 625.60
17692 - MARLA LAMPERT 05/24/2022 05/24/2022 5,141.20
18767 - MAUREEN FOGERTY 05/24/2022 05/24/2022 240.00
17792 - ROBIN STERLING 05/24/2022 05/24/2022 400.00
FITNESS CLASS SPRING 2022
FITNESS CLASS SPRING 2022
FITNESS CLASS SPRING 2022
FITNESS CLASS SPRING 2022
FITNESS CLASS SPRING 2022
FITNESS CLASS SPRING 2022
FITNESS CLASS SPRING 2022
FITNESS CLASS SPRING 2022
OVER 40 BASKETBALL SPRING 2022
FITNESS CLASS SPRING 2022
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62505 - INSTRUCTOR SERVICES
FITNESS CLASS SPRING 2022
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR
Account 62490 - OTHER PROGRAM COSTS
NOYES THEATRE LIGHTING SYSTEM UPGRADE
Account 62490 - OTHER PROGRAM COSTS Totals
JANITORIAL SUPPLIES, ETC.
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Account 65025 - FOOD
SENIOR MEAL FOOD PROGRAM
Account 65025 - FOOD Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
Account 62505 - INSTRUCTOR SERVICES Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
MONTHLY PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62505 - INSTRUCTOR SERVICES
ARCHERY INSTRUCTOR FOR CAMPS AND CLASSES
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CONTROL
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64015 - NATURAL GAS
GAS SERVICE NICOR
Account 64015 - NATURAL GAS Totals
MONTHLY PEST MAINTENANCE
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
WATER TREATMENT SERVICES
RCCC HVAC PREVENTATIVE MAINTENANCE
Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST MAINTENANCE
GYM EQUIPMENT PREVENTATIVE MAINTENANCE
ICE SCRAPER KNIVES SHARPENED & HONED
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62251 - CROWN CENTER SYSTEMS REPAIR
Business Unit 3025 - PARK UTILITIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62245 - OTHER EQMT MAINTENANCE
GYM EQUIPMENT PREVENTATIVE MAINTENANCE
GAS SERVICE NICOR
GAS SERVICE NICOR
GAS SERVICE NICOR
Account 64015 - NATURAL GAS Totals
Account 64015 - NATURAL GAS
GAS SERVICE NICOR
GAS SERVICE NICOR
GAS SERVICE NICOR
GAS SERVICE NICOR
Business Unit 3025 - PARK UTILITIES
Account 64005 - ELECTRICITY
ELECTRIC SERVICE
Account 64005 - ELECTRICITY Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Business Unit 2440 - VITAL RECORDS Totals
Department 24 - HEALTH Totals
Department 30 - PARKS AND RECREATION
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
Account 53215 - BIRTH CERTIFICATE Totals
Business Unit 2440 - VITAL RECORDS
Account 53215 - BIRTH CERTIFICATE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
BUSINESS CARDS
Account 62646 - IL HIV SURVEILLANCE Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION Totals
BAIT BOXES
BAIT BOXES
Account 62606 - RODENT CONTROL CONTRACT Totals
Account 62646 - IL HIV SURVEILLANCE
Account 53105 - HEALTH FOOD ESTABLISHMENT LICENSE FEE Totals
Account 62606 - RODENT CONTROL CONTRACT
PEST CONTROL MONTHLY MAY 2022
BAIT BOXES
Business Unit 2420 - COVID CONTACT TRACING Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION
Account 53105 - HEALTH FOOD ESTABLISHMENT LICENSE FEE
OVERPAID LICENSE FEE
Business Unit 2420 - COVID CONTACT TRACING
Account 65075 - MEDICAL & LAB SUPPLIES
COURIER TO IDPH
Account 65075 - MEDICAL & LAB SUPPLIES Totals
Account 62210 - PRINTING Totals
Business Unit 2407 - HEALTH SERVICES ADMIN Totals
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A1.Page 34 of 195
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Invoice Description
17689 - SHAUNA BABCOCK 05/24/2022 05/24/2022 1,639.24
18619 - SUSAN MENDELSOHN 05/24/2022 05/24/2022 832.00
17691 - SUZANNE HOCK 05/24/2022 05/24/2022 1,917.00
Invoice Transactions 14 $21,637.74
100401 - COMCAST CABLE 05/24/2022 05/24/2022 212.62
10330 - SWANK MOVIE LICENSING USA 05/24/2022 05/24/2022 465.00
Invoice Transactions 2 $677.62
313314 - 303 TAXI 05/24/2022 05/24/2022 2,930.00
315915 - AMERICAN TAXI DISPATCH, INC.05/24/2022 05/24/2022 40.00
Invoice Transactions 2 $2,970.00
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 44.20
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 59.99
Invoice Transactions 2 $104.19
Invoice Transactions 20 $25,389.55
103744 - NICOR 05/24/2022 05/24/2022 187.92
Invoice Transactions 1 $187.92
100691 - BORDEN DECAL CO.05/24/2022 05/24/2022 4,642.08
105060 - TAPCO 05/24/2022 05/24/2022 620.32
Invoice Transactions 2 $5,262.40
Invoice Transactions 3 $5,450.32
102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 05/24/2022 05/24/2022 300.00
102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 05/24/2022 05/24/2022 450.00
Invoice Transactions 2 $750.00
Invoice Transactions 2 $750.00
18938 - LILY'S COFFEE 05/24/2022 05/24/2022 200.00
Invoice Transactions 1 $200.00
Invoice Transactions 1 $200.00
100401 - COMCAST CABLE 05/24/2022 05/24/2022 139.62
Invoice Transactions 1 $139.62
103744 - NICOR 05/24/2022 05/24/2022 182.85
Invoice Transactions 1 $182.85
Invoice Transactions 2 $322.47
18907 - KAYLA UQDAH 05/24/2022 05/24/2022 150.00
Invoice Transactions 1 $150.00
10352 - B&B PRODUCTIONS, INC 05/24/2022 05/24/2022 2,350.00
Invoice Transactions 1 $2,350.00
Invoice Transactions 2 $2,500.00
Invoice Transactions 65 $57,291.18
18916 - MARION BOWEN 05/24/2022 05/24/2022 120.00
Invoice Transactions 1 $120.00
16713 - PROPERTY VALUATION SERVICES 05/24/2022 05/24/2022 750.00
Invoice Transactions 1 $750.00
18489 - VERIZON CONNECT 05/24/2022 05/24/2022 1,110.71
18489 - VERIZON CONNECT 05/24/2022 05/24/2022 1,110.71
Invoice Transactions 2 $2,221.42
Invoice Transactions 4 $3,091.42
103617 - NATIONAL AWARDS & FINE GIFTS 05/24/2022 05/24/2022 28.00
Invoice Transactions 1 $28.00
101106 - CLESEN WHOLESALE 05/24/2022 05/24/2022 917.80
101106 - CLESEN WHOLESALE 05/24/2022 05/24/2022 217.20
101106 - CLESEN WHOLESALE 05/24/2022 05/24/2022 299.70
102781 - KANKAKEE NURSERY 05/24/2022 05/24/2022 40.00
Invoice Transactions 4 $1,474.70
Invoice Transactions 5 $1,502.70
100747 - MOBO TREX 05/24/2022 05/24/2022 5,818.00
Invoice Transactions 1 $5,818.00
Invoice Transactions 1 $5,818.00
Invoice Transactions 10 $10,412.12
Invoice Transactions 238 $461,675.96
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
SOLE SOURCE PURCHASE - TRAFFIC SIGNAL HEADS & PEDESTRIAN SIGNALS
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Business Unit 4330 - GREENWAYS Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 65070 - OFFICE/OTHER EQT MTN MATL
ST PAUL/JENNIFER MORRIS PARK
HOBART PARK
PHILBRICK PARK
LOVELACE PARK
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN
MEMORIAL PLAQUES
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Business Unit 4330 - GREENWAYS
Account 62145 - ENGINEERING SERVICES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
FLEET AVL SERVICES
FLEET AVL SERVICES
OVERPAID
Account 52126 - RIGHT-OF-WAY PERMIT Totals
Account 62145 - ENGINEERING SERVICES
APPRAISAL SERVICES - 2404 RIDGE AVE
Department 30 - PARKS AND RECREATION Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 52126 - RIGHT-OF-WAY PERMIT
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
DEPOSIT FOR SUMMER SOUND COMPANY
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 62505 - INSTRUCTOR SERVICES
INSTRUCTOR CAREGIVER AND TOT
Account 62505 - INSTRUCTOR SERVICES Totals
GAS SERVICE NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
GIBBS CABLE BILL
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 64015 - NATURAL GAS
Account 52045 - FARMERS' MARKET LICENSES Totals
Business Unit 3205 - COMMUNITY RELATIONS Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Business Unit 3130 - SPECIAL RECREATION Totals
Business Unit 3205 - COMMUNITY RELATIONS
Account 52045 - FARMERS' MARKET LICENSES
INDOOR MARKET CANCELLED
Account 62490 - OTHER PROGRAM COSTS
AFTERSCHOOL MUSIC THERAPY PROGRAM
AFTERSCHOOL MUSIC THERAPY PROGRAM
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3080 - BEACHES Totals
Business Unit 3130 - SPECIAL RECREATION
Account 64015 - NATURAL GAS Totals
Account 65110 - RECREATION SUPPLIES
EXTRA BEACH TOKENS
BOAT LAUNCH KEY CARDS
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Unit 3080 - BEACHES
Account 64015 - NATURAL GAS
GAS SERVICE NICOR
Account 65110 - RECREATION SUPPLIES
REPLACEMENT KEYBOARD AND MOUSE
REPLACEMENT STANDS
Account 65110 - RECREATION SUPPLIES Totals
Account 62695 - COUPON PMTS-CAB SUBSIDY
TAXI REIMBURSEMENT
TAXI REIMBURSEMENT
Account 62695 - COUPON PMTS-CAB SUBSIDY Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
CABLE BILL-APRIL
MOVIES IN THE PARK
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
FITNESS CLASS SPRING 2022
FITNESS CLASS SPRING 2022
FITNESS CLASS SPRING 2022
Account 62505 - INSTRUCTOR SERVICES Totals
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A1.Page 35 of 195
170 AMERICAN RESCUE PLAN
Vendor G/L Date Payment Date Invoice Amount
18958 - INTERNATIONAL CAREER INSTITUTE 05/24/2022 05/24/2022 1,251.00
Invoice Transactions 1 $1,251.00
Invoice Transactions 1 $1,251.00
Invoice Transactions 1 $1,251.00
Invoice Transactions 1 $1,251.00
Business Unit 1700 - AMERICAN RESCUE PLAN Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 170 - AMERICAN RESCUE PLAN Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Business Unit 1700 - AMERICAN RESCUE PLAN
Account 63045 - SUMMER YOUTH EMPLOYMENT
BASIC NURSING ASST. TRAINING PRG. MY CITY, YOUR CITY,
Account 63045 - SUMMER YOUTH EMPLOYMENT Totals
Invoice Description
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22
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A1.Page 36 of 195
176 HUMAN SERVICE FUND
Vendor G/L Date Payment Date Invoice Amount
100177 - ALLEGRA PRINT & IMAGING 05/24/2022 05/24/2022 39.00
Invoice Transactions 1 $39.00
Invoice Transactions 1 $39.00
288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 05/24/2022 05/24/2022 30,000.00
Invoice Transactions 1 $30,000.00
Invoice Transactions 1 $30,000.00
321674 - CHILDCARE NETWORK OF EVANSTON 05/24/2022 05/24/2022 26,700.00
Invoice Transactions 1 $26,700.00
Invoice Transactions 1 $26,700.00
Invoice Transactions 3 $56,739.00
Invoice Transactions 3 $56,739.00
Department 24 - HEALTH Totals
Fund 176 - HUMAN SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Account 63067 - CHILDCARE NETWORK EVANSTON
DISBURSEMENT OF HUMAN SERVICES FUND GRANT FOR PUBLIC SERVICE
Account 63067 - CHILDCARE NETWORK EVANSTON Totals
Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS
Business Unit 2445 - HUMAN SERVICES Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
REHABILITATION PROGRAM
Business Unit 2445 - HUMAN SERVICES
Account 62490 - OTHER PROGRAM COSTS
BUSINESS CARDS
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 176 - HUMAN SERVICES FUND
Department 24 - HEALTH
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A1.Page 37 of 195
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 264.96
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 128.00
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 330.88
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 262.40
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 196.48
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 195.20
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 255.36
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 193.92
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 522.88
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 258.56
13666 - BUILDERS ASPHALT, LLC 05/24/2022 05/24/2022 343.68
Invoice Transactions 11 $2,952.32
Invoice Transactions 11 $2,952.32
Invoice Transactions 11 $2,952.32
Invoice Transactions 11 $2,952.32
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 200 - MOTOR FUEL TAX FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
Account 65055 - MATER. TO MAINT. IMP. Totals
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 65055 - MATER. TO MAINT. IMP.
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22
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A1.Page 38 of 195
205 EMERGENCY TELE (E911)
Vendor G/L Date Payment Date Invoice Amount
100987 - CHICAGO COMMUNICATIONS, LLC.05/24/2022 05/24/2022 674.00
18668 - LILLY COUNSELING AND CONSULTATION 05/24/2022 05/24/2022 375.00
103536 - MOTOROLA SOLUTIONS, INC.05/24/2022 05/24/2022 5,476.00
18823 - SANSIO, INC 05/24/2022 05/24/2022 1,019.60
14910 - SUPERION, LLC 05/24/2022 05/24/2022 86,815.55
Invoice Transactions 5 $94,360.15
Invoice Transactions 5 $94,360.15
Invoice Transactions 5 $94,360.15
Invoice Transactions 5 $94,360.15
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
HEALTH EMS SUBSCRIPTION - APRIL
2022 CAD ANNUAL MAINTENANCE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO MAINTENANCE
PROFESSIONAL SERVICES - APRIL
STARCOM AIRTIME - MAY
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
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A1.Page 39 of 195
215 CDBG FUND
Vendor G/L Date Payment Date Invoice Amount
300934 - ZOOMGRANTS 05/24/2022 05/24/2022 3,500.00
Invoice Transactions 1 $3,500.00
Invoice Transactions 1 $3,500.00
Invoice Transactions 1 $3,500.00
Invoice Transactions 1 $3,500.00
Business Unit 5220 - CDBG ADMINISTRATION Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 215 - CDBG FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Business Unit 5220 - CDBG ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
SUBSCRIPTION DUES FOR GRANT MANAGEMENT SOFTWARE
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22
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A1.Page 40 of 195
250 AFFORDABLE HOUSING FUND
Vendor G/L Date Payment Date Invoice Amount
101187 - CONNECTIONS FOR THE HOMELESS 05/24/2022 05/24/2022 43,298.32
Invoice Transactions 1 $43,298.32
Invoice Transactions 1 $43,298.32
Invoice Transactions 1 $43,298.32
Invoice Transactions 1 $43,298.32
Business Unit 2129 - ESG-CV Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Business Unit 2129 - ESG-CV
Account 67110 - CONNECTIONS FOR THE HOMELESS
ESG-CV DISBURSEMENT FOR MARCH
Account 67110 - CONNECTIONS FOR THE HOMELESS Totals
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22
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A1.Page 41 of 195
335 WEST EVANSTON TIF FUND
Vendor G/L Date Payment Date Invoice Amount
16025 - SECOND CITY APPRAISAL LLC 05/10/2022 05/24/2022 1,700.00
Invoice Transactions 1 $1,700.00
Invoice Transactions 1 $1,700.00
Invoice Transactions 1 $1,700.00
Invoice Transactions 1 $1,700.00
Business Unit 5870 - WEST EVANSTON TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 335 - WEST EVANSTON TIF FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Business Unit 5870 - WEST EVANSTON TIF
Account 62185 - CONSULTING SERVICES
COMMERCIAL APPRAISAL 1601 FOSTER
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 335 - WEST EVANSTON TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22
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415 CAPITAL IMPROV FUND
Vendor G/L Date Payment Date Invoice Amount
105124 - THERMOSYSTEMS, INC.*05/24/2022 05/24/2022 .00
Invoice Transactions 1 $0.00
Invoice Transactions 1 $0.00
176428 - CIVILTECH ENGINEERING *05/24/2022 05/24/2022 3,700.31
16073 - PATRICK ENGINEERING, INC.*05/24/2022 05/24/2022 15,107.58
Invoice Transactions 2 $18,807.89
Invoice Transactions 2 $18,807.89
102363 - HOLABIRD & ROOT LLC *05/24/2022 05/24/2022 31,105.50
Invoice Transactions 1 $31,105.50
100309 - ANDERSON LOCK CO. LTD 05/24/2022 05/24/2022 22,654.12
103411 - MIDWEST FENCE COMPANY 05/24/2022 05/24/2022 5,554.00
104729 - SIEMENS INDUSTRY, INC.*05/24/2022 05/24/2022 10,250.00
105124 - THERMOSYSTEMS, INC.*05/24/2022 05/24/2022 60,065.00
Invoice Transactions 4 $98,523.12
Invoice Transactions 5 $129,628.62
103411 - MIDWEST FENCE COMPANY 05/24/2022 05/24/2022 7,346.00
Invoice Transactions 1 $7,346.00
Invoice Transactions 1 $7,346.00
Invoice Transactions 9 $155,782.51
Invoice Transactions 9 $155,782.51
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Account 65515 - OTHER IMPROVEMENTS
EMERGENCY PURCHASE-PEDESTRIAN SAFETY FENCE AT LINCOLN BRIDGE
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4122 - 2022 GO BOND CAPITAL Totals
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4121 - 2021 GO BOND CAPITAL Totals
Business Unit 4122 - 2022 GO BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
EVANSTON ECOLOGY CENTER ADA DOOR REPLACEMENT
EMERGENCY PURCHASE-PEDESTRIAN SAFETY FENCE AT LINCOLN BRIDGE
SINGLE SOURCE INSTALLATION OF BSA WITH REPLACEMENT OF HVAC-PFHQ
HVAC EQUIPMENT REPLACEMENT AT POLICE/FIRE HQ, FIRE 3, AND LEVY
Business Unit 4121 - 2021 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
ANIMAL SHELTER-RFQ 20-53-ARCHITECTURAL & ENGINEERING SERVICES
Account 62145 - ENGINEERING SERVICES Totals
MAIN ST IMPROVEMENT PROJECT PHASE I & II ENGINEERING
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4120 - 2020 GO BOND CAPITAL Totals
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Business Unit 4120 - 2020 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
CHURCH ST PEDESTRIAN & BICYCLE IMPROVEMENTS
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
HVAC EQUIPMENT REPLACEMENT AT POLICE/FIRE HQ, FIRE 3, AND LEVY
Account 65515 - OTHER IMPROVEMENTS Totals
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
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417 CROWN COMMUNITY MAINTENANCE
Vendor G/L Date Payment Date Invoice Amount
18307 - ANCHOR MECHANICAL INC.05/24/2022 05/24/2022 11,875.00
Invoice Transactions 1 $11,875.00
Invoice Transactions 1 $11,875.00
Invoice Transactions 1 $11,875.00
Invoice Transactions 1 $11,875.00
Business Unit 4170 - CROWN CENTER MAINTENANCE FUND Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 417 - CROWN COMMUNITY CTR MAINTENANCE Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Business Unit 4170 - CROWN CENTER MAINTENANCE FUND
Account 65515 - OTHER IMPROVEMENTS
REPAIR OF EXISTING CHILLER PUMP MOTOR AND PIPING
Account 65515 - OTHER IMPROVEMENTS Totals
Invoice Description
Fund 417 - CROWN COMMUNITY CTR MAINTENANCE
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22
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505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
18942 - BRUCE BAHRMASEL 05/24/2022 05/24/2022 90.00
Invoice Transactions 1 $90.00
17306 - DAVIS BANCORP, INC.05/24/2022 05/24/2022 4,422.60
Invoice Transactions 1 $4,422.60
Invoice Transactions 2 $4,512.60
101143 - COMED 05/24/2022 05/24/2022 170.30
101143 - COMED 05/24/2022 05/24/2022 254.39
101545 - DUNCAN PARKING TECHNOLOGIES, INC.05/24/2022 05/24/2022 147.50
101545 - DUNCAN PARKING TECHNOLOGIES, INC.05/24/2022 05/24/2022 1,843.75
10643 - PASSPORT PARKING, INC`05/24/2022 05/24/2022 564.00
Invoice Transactions 5 $2,979.94
10643 - PASSPORT PARKING, INC`05/24/2022 05/24/2022 10,929.91
Invoice Transactions 1 $10,929.91
Invoice Transactions 6 $13,909.85
13097 - SP PLUS PARKING 05/24/2022 05/24/2022 11,653.05
Invoice Transactions 1 $11,653.05
13583 - 3C PAYMENT (USA) CORP 05/24/2022 05/24/2022 167.82
Invoice Transactions 1 $167.82
Invoice Transactions 2 $11,820.87
215899 - MB EVANSTON SHERMAN, L.L.C.05/24/2022 05/24/2022 1,280.00
13097 - SP PLUS PARKING 05/24/2022 05/24/2022 21,187.79
Invoice Transactions 2 $22,467.79
102137 - GRAINGER, INC., W.W.05/24/2022 05/24/2022 8.81
313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 05/24/2022 05/24/2022 4,270.06
18749 - SKIDATA, INC.05/24/2022 05/24/2022 235.00
18749 - SKIDATA, INC.05/24/2022 05/24/2022 762.50
18749 - SKIDATA, INC.05/24/2022 05/24/2022 313.66
18749 - SKIDATA, INC.05/24/2022 05/24/2022 242.58
18749 - SKIDATA, INC.05/24/2022 05/24/2022 723.66
Invoice Transactions 7 $6,556.27
13583 - 3C PAYMENT (USA) CORP 05/24/2022 05/24/2022 607.56
Invoice Transactions 1 $607.56
Invoice Transactions 10 $29,631.62
13097 - SP PLUS PARKING 05/24/2022 05/24/2022 14,128.33
Invoice Transactions 1 $14,128.33
18749 - SKIDATA, INC.05/24/2022 05/24/2022 762.50
Invoice Transactions 1 $762.50
13583 - 3C PAYMENT (USA) CORP 05/24/2022 05/24/2022 81.12
Invoice Transactions 1 $81.12
103744 - NICOR 05/24/2022 05/24/2022 171.90
Invoice Transactions 1 $171.90
Invoice Transactions 4 $15,143.85
Invoice Transactions 24 $75,018.79
Invoice Transactions 24 $75,018.79Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Account 64015 - NATURAL GAS Totals
Business Unit 7037 - MAPLE GARAGE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
CREDIT & DEBIT CARD PROCESSING FEES-APRIL 2022
Account 62705 - BANK SERVICE CHARGES Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
GARAGE KEYCARDS 4/29/22
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62705 - BANK SERVICE CHARGES
Business Unit 7037 - MAPLE GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
GARAGE MANAGEMENT-MAY 2022
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-APRIL 2022
Account 62705 - BANK SERVICE CHARGES Totals
Business Unit 7036 - SHERMAN GARAGE Totals
GARAGE SERVICE CALL 4/14
GARAGE SERVICE CALL 4/20
GARAGE SERVICE CALL 4/20
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
GARAGE PARTS
ANNUAL GENERATOR MAINTENANCE-SHERMAN GARAGE
GARAGE SERVICE CALL 4/20
GARAGE KEYCARDS 5/2/22
Business Unit 7036 - SHERMAN GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
SHERMAN GARAGE JANITORIAL SERVICES
GARAGE MANAGEMENT-MAY 2022
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CREDIT & DEBIT CARD PROCESSING FEES-APRIL 2022
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7025 - CHURCH STREET GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
GARAGE MANAGEMENT-MAY 2022
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
MOBILE PAY APRIL 2022
Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
AUTOTRAX FEES MAY 2022
PERMIT SERVICE APRIL 2022
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62519 - PASSPORT MOBILE PARKING APP FEES
Business Unit 7015 - PARKING LOTS & METERS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
UTILITIES: COMED
UTILITIES: COMED
API CHARGE-SMARKING MAY 2022
Account 62431 - ARMORED CAR SERVICES
ARMORED CAR SERVICES
Account 62431 - ARMORED CAR SERVICES Totals
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7005 - PARKING SYSTEM MGT
Account 53385 - SPACE (LOT) RENTALS
REFUND VACATION LOT PERMIT
Account 53385 - SPACE (LOT) RENTALS Totals
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
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510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
18967 - BRADLEY P NELSON 05/24/2022 05/24/2022 117.28
18966 - DANIEL LEVINE 05/24/2022 05/24/2022 329.72
18962 - GEOFF BROWN 05/24/2022 05/24/2022 203.53
18968 - MR. CALZADILLA 05/24/2022 05/24/2022 47.01
18963 - PAUL KEY & SHARON WANGER 05/24/2022 05/24/2022 218.35
18964 - RUSSELL TODD 05/24/2022 05/24/2022 97.01
18965 - STEVILLE MIMS 05/24/2022 05/24/2022 310.09
Invoice Transactions 7 $1,322.99
104981 - AECOM USA, INC.05/24/2022 05/24/2022 26,747.28
104981 - AECOM USA, INC.05/24/2022 05/24/2022 13,340.14
Invoice Transactions 2 $40,087.42
126430 - DAVID HARRIS 05/24/2022 05/24/2022 364.05
Invoice Transactions 1 $364.05
105301 - UNITED PARCEL SERVICE 05/24/2022 05/24/2022 300.00
Invoice Transactions 1 $300.00
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 21.39
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 9.82
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 259.85
103883 - OFFICE DEPOT 05/24/2022 05/24/2022 21.70
Invoice Transactions 4 $312.76
Invoice Transactions 8 $41,064.23
103359 - METROPOLITAN WATER RECLAMATION DISTRICT 05/24/2022 05/24/2022 1,935.72
Invoice Transactions 1 $1,935.72
106964 - EUROFINS EATON ANALYTICAL 05/24/2022 05/24/2022 50.00
106964 - EUROFINS EATON ANALYTICAL 05/24/2022 05/24/2022 520.00
106964 - EUROFINS EATON ANALYTICAL 05/24/2022 05/24/2022 50.00
Invoice Transactions 3 $620.00
217862 - ALEXANDER CHEMICAL CORPORATION 05/24/2022 05/24/2022 3,749.69
217862 - ALEXANDER CHEMICAL CORPORATION 05/24/2022 05/24/2022 3,759.35
217862 - ALEXANDER CHEMICAL CORPORATION 05/24/2022 05/24/2022 3,754.52
217862 - ALEXANDER CHEMICAL CORPORATION 05/24/2022 05/24/2022 3,762.57
12866 - UNIVAR USA, INC.05/24/2022 05/24/2022 9,257.80
Invoice Transactions 5 $24,283.93
16213 - HAWKINS 05/24/2022 05/24/2022 5,082.35
Invoice Transactions 1 $5,082.35
Invoice Transactions 10 $31,922.00
17270 - BACKFLOW SOLUTIONS, INC 05/24/2022 05/24/2022 7,363.00
Invoice Transactions 1 $7,363.00
105481 - WATER RESOURCES 05/24/2022 05/24/2022 24,774.10
Invoice Transactions 1 $24,774.10
101903 - FLADER PLUMBING & HEATING 05/24/2022 05/24/2022 6,964.33
Invoice Transactions 1 $6,964.33
Invoice Transactions 3 $39,101.43
102416 - HYDRA-STOP 05/24/2022 05/24/2022 3,927.00
Invoice Transactions 1 $3,927.00
18856 - SUBSURFACE INSTRUMENTS INC 05/24/2022 05/24/2022 3,745.00
Invoice Transactions 1 $3,745.00
Invoice Transactions 2 $7,672.00
Invoice Transactions 23 $119,759.66
Invoice Transactions 30 $121,082.65
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Account 65085 - MINOR EQUIPMENT & TOOLS
IC-6 CAMERA SYSTEM
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 65055 - MATER. TO MAINT. IMP.
12" LINE STOPPING SLEEVE
Account 65055 - MATER. TO MAINT. IMP. Totals
Account 62410 - LEAD SERVICE ABATEMENT
REPLACE 1" COPPER SERVICE AT 2763 PRAIRIE AVE.
Account 62410 - LEAD SERVICE ABATEMENT Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Account 62185 - CONSULTING SERVICES Totals
Account 62340 - IT COMPUTER SOFTWARE
NEPTUNE 360 ADVANCED MODULE AMI SUBSCRIPTION FEE
Account 62340 - IT COMPUTER SOFTWARE Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62185 - CONSULTING SERVICES
2022 CROSS CONNECTION CONTROL MANAGEMENT PROGRAM
Account 65070 - OFFICE/OTHER EQT MTN MATL
HYDRO CHLORINE EQUIPMENT REPLACEMENT PARTS
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
HYDROFLUOROSILICIC ACID (PER SPEC)
Account 65015 - CHEMICALS/ SALT Totals
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
Account 62465 - OUTSIDE LABARATORY COSTS Totals
Account 65015 - CHEMICALS/ SALT
LIQUID ALUMINUM SULFATE (PER SPEC)
Account 62420 - MWRD FEES Totals
Account 62465 - OUTSIDE LABARATORY COSTS
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4220 - FILTRATION
Account 62420 - MWRD FEES
2021 MWRDGC ANNUAL USER CHARGES DELINQUENCY
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
SHIPPING
Account 62315 - POSTAGE Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62295 - TRAINING & TRAVEL
TRAINING AND TRAVEL REIMBURSEMENT
Account 62295 - TRAINING & TRAVEL Totals
Account 62315 - POSTAGE
Business Unit 4200 - WATER PRODUCTION
Account 62180 - STUDIES
CONTINUITY OF OPERATION PLAN
CONTINUITY OF OPERATION PLAN
Account 62180 - STUDIES Totals
WATER REFUND
WATER REFUND
Account 22700 - DUE TO CUSTOMERS Totals
Department 40 - PUBLIC WORKS AGENCY
WATER REFUND
WATER REFUND
WATER REFUND
WATER REFUND
WATER REFUND
Invoice Description
Fund 510 - WATER FUND
Account 22700 - DUE TO CUSTOMERS
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513 WATER DEPR IMPRV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
156014 - BOLDER CONTRACTORS 05/24/2022 05/24/2022 1,708,881.03
167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 05/24/2022 05/24/2022 339,750.00
Invoice Transactions 2 $2,048,631.03
Invoice Transactions 2 $2,048,631.03
Invoice Transactions 2 $2,048,631.03
Invoice Transactions 2 $2,048,631.03
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 65515 - OTHER IMPROVEMENTS
30" TRANSMISSION MAIN PROJECT CONSTRUCTION CONTRACT #21-36
2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING
Account 65515 - OTHER IMPROVEMENTS Totals
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22
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505 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
278136 - LAKESHORE RECYCLING SYSTEMS 05/24/2022 05/24/2022 1,170.00
Invoice Transactions 1 $1,170.00
Invoice Transactions 1 $1,170.00
Invoice Transactions 1 $1,170.00
Invoice Transactions 1 $1,170.00
Business Unit 4531 - SEWER OTHER OPERATIONS Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Business Unit 4531 - SEWER OTHER OPERATIONS
Account 62461 - SEWER MAINTENANCE CONTRACTS
PERMEABLE PARKING LOT SWEEPING
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22
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520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
102184 - GROOT RECYCLING & WASTE SERVICES 05/24/2022 05/24/2022 143,448.00
Invoice Transactions 1 $143,448.00
102184 - GROOT RECYCLING & WASTE SERVICES 05/24/2022 05/24/2022 83,900.11
Invoice Transactions 1 $83,900.11
104720 - SHRED ALL TRANSFER 05/24/2022 05/24/2022 603.95
Invoice Transactions 1 $603.95
183328 - REHRIG PACIFIC COMPANY 05/24/2022 05/24/2022 7,471.00
Invoice Transactions 1 $7,471.00
Invoice Transactions 4 $235,423.06
Invoice Transactions 4 $235,423.06
Invoice Transactions 4 $235,423.06Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
TIRE RECYCLING
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65625 - FURNITURE & FIXTURES
SOLE SOURCE PURCHASE OF 65 GALLON REFUSE CARTS
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS
FY2022 RESIDENTIAL YARD WASTE COLLECTION CONTRACT
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
FY2022 RESIDENTIAL REFUSE COLLECTION CONTRACT
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
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600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
101081 - CITY WELDING SALES & SERVICE INC.05/24/2022 05/24/2022 104.40
108472 - WILMETTE TRUCK & BUS SALES & SERVICE 05/24/2022 05/24/2022 731.50
Invoice Transactions 2 $835.90
14414 - BRIAN WORMINGTON 05/24/2022 05/24/2022 76.19
144134 - KENNETH MARCH 05/24/2022 05/24/2022 177.07
Invoice Transactions 2 $253.26
18489 - VERIZON CONNECT 05/24/2022 05/24/2022 1,114.04
18489 - VERIZON CONNECT 05/24/2022 05/24/2022 1,114.04
14093 - VERIZON NETWORKFLEET, INC.05/24/2022 05/24/2022 2.16
Invoice Transactions 3 $2,230.24
17511 - AL WARREN OIL COMPANY, INC.05/24/2022 05/24/2022 20,922.85
17511 - AL WARREN OIL COMPANY, INC.05/24/2022 05/24/2022 14,041.19
Invoice Transactions 2 $34,964.04
18929 - AHW LLC 05/24/2022 05/24/2022 568.56
104011 - ALTORFER INDUSTRIES, INC.05/24/2022 05/24/2022 970.65
104011 - ALTORFER INDUSTRIES, INC.05/24/2022 05/24/2022 (175.03)
104011 - ALTORFER INDUSTRIES, INC.05/24/2022 05/24/2022 1,030.00
104011 - ALTORFER INDUSTRIES, INC.05/24/2022 05/24/2022 1,494.75
104011 - ALTORFER INDUSTRIES, INC.05/24/2022 05/24/2022 1,364.89
104011 - ALTORFER INDUSTRIES, INC.05/24/2022 05/24/2022 1,641.47
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/24/2022 05/24/2022 70.64
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/24/2022 05/24/2022 54.86
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/24/2022 05/24/2022 58.68
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/24/2022 05/24/2022 338.71
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/24/2022 05/24/2022 31.98
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/24/2022 05/24/2022 73.31
18598 - ARLINGTON HEIGHTS FORD 05/24/2022 05/24/2022 1,202.09
18598 - ARLINGTON HEIGHTS FORD 05/24/2022 05/24/2022 795.17
18598 - ARLINGTON HEIGHTS FORD 05/24/2022 05/24/2022 170.93
18598 - ARLINGTON HEIGHTS FORD 05/24/2022 05/24/2022 2,622.79
101300 - CUMBERLAND SERVICENTER 05/24/2022 05/24/2022 1,255.90
101300 - CUMBERLAND SERVICENTER 05/24/2022 05/24/2022 1,818.22
227800 - GOLF MILL FORD 05/24/2022 05/24/2022 113.53
227800 - GOLF MILL FORD 05/24/2022 05/24/2022 1,049.80
227800 - GOLF MILL FORD 05/24/2022 05/24/2022 169.17
102281 - HAVEY COMMUNICATIONS INC.05/24/2022 05/24/2022 307.80
102281 - HAVEY COMMUNICATIONS INC.05/24/2022 05/24/2022 2,390.00
102281 - HAVEY COMMUNICATIONS INC.05/24/2022 05/24/2022 3,178.00
122397 - HERITAGE CRYSTAL CLEAN 05/24/2022 05/24/2022 342.61
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/24/2022 05/24/2022 986.73
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/24/2022 05/24/2022 96.43
15512 - LAKESIDE INTERNATIONAL, LLC 05/24/2022 05/24/2022 1,140.51
15512 - LAKESIDE INTERNATIONAL, LLC 05/24/2022 05/24/2022 462.87
15512 - LAKESIDE INTERNATIONAL, LLC 05/24/2022 05/24/2022 (904.64)
322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:05/24/2022 05/24/2022 597.92
16444 - MIDWEST PAVING EQUIPMENT, INC.05/24/2022 05/24/2022 752.92
120836 - P & G KEENE ELECTRICAL 05/24/2022 05/24/2022 179.00
100092 - R.A. ADAMS ENTERPRISES INC,05/24/2022 05/24/2022 352.02
11319 - RAYES BOILER & WELDING, LTD 05/24/2022 05/24/2022 550.00
104895 - SPRING ALIGN 05/24/2022 05/24/2022 1,881.66
104918 - STANDARD EQUIPMENT COMPANY 05/24/2022 05/24/2022 9,827.46
252904 - U-HAUL 05/24/2022 05/24/2022 140.30
106333 - WEST SIDE TRACTOR SALES 05/24/2022 05/24/2022 199.68
Invoice Transactions 40 $39,202.34
109776 - ROMEO U. LIM, JR.05/24/2022 05/24/2022 800.00
Invoice Transactions 1 $800.00
101062 - CINTAS 05/24/2022 05/24/2022 131.21
101063 - CINTAS FIRST AID & SUPPLY 05/24/2022 05/24/2022 126.16
Invoice Transactions 2 $257.37
Invoice Transactions 52 $78,543.15
Invoice Transactions 52 $78,543.15
Invoice Transactions 52 $78,543.15Fund 600 - FLEET SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET REFILL
FIRST AID CABINET REFILL
MULTIPLE REPAIRS FOR STREETS #680
Account 65060 - MATER. TO MAINT. AUTOS Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
ROMEO LIM TOOL ALLOWANCE 2022
SNOW STOCK
WELDING FOR WATER 955 BREAKER
REAR SPRINGS FOR STREETS #638
PARTS AND LABOR TO REPAIR GREENWAYS VEHICLE #502 INV. W07728
PROPANE FUEL FOR PRCS #453
STOCKS EXHAUSTS
RETURN CREDIT FOR FIRE A-23
DEF FLUID FOR ALL DIESEL VEHICLES
ELECTRICAL WORK FOR STREETS #686
STOCK FOR FLEET
EMERGENCY LIGHTS FOR PWA VEHICLE # 660 INV. 11550
SHOP SUPPLIES
STOCK FOR FLEET
BATTERY FOR GREENWAYS #510
BRAKES FOR FIRE A-23
MULTIPLE REPAIRS FOR GREENWAYS #514
ACCESSORIES FOR FFM AND PWA # 270 AND 660
FUEL SYSTEM FOR PD #41
LIGHTING FOR PARKING #124
UPFIT FOR FFM #270
PM'S AND ELECTRICAL FOR REM #730
TRAILER DIAGNOSTICS FOR STREETS #644
PARTS AND LABOR NEEDED TO REPAIR WATER #933 INV. 128826
COMPUTER FOR REM #714
GAUGES FOR MULTIPLE REM VEHICLES
PM'S FOR WATER #917
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
LIGHTS FOR PD #46
PM'S FOR STREETS #608
PM'S FOR GREENWAYS #552
PM'S FOR STREETS #688
PM'S FOR FORESTRY #825
LIGHTING FOR FORESTRY #825
Account 65060 - MATER. TO MAINT. AUTOS
HYDRAULIC STEERING FOR GREENWAYS #553
PM'S FOR WATER #928
CREDIT FOR WATER #928
PM'S FOR STREETS #607
Account 65035 - PETROLEUM PRODUCTS
PETROLEUM EXPENSES FOR CITY FLEET (4518)
PETROLEUM EXPENSES FOR CITY FLEET (3007)
Account 65035 - PETROLEUM PRODUCTS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
FLEET AVL SERVICES
FLEET AVL SERVICES
1 DEVICE FOR FLEET PRO-RATED
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 62295 - TRAINING & TRAVEL
TRAVEL EXPENSES FOR TRAINING
KENNETH MARCH TRAVEL EXPENSES
Account 62295 - TRAINING & TRAVEL Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 62245 - OTHER EQMT MAINTENANCE
TANK RENTAL
SAFETY LANE INSPECTIONS FOR MULTIPLE VEHICLES
Account 62245 - OTHER EQMT MAINTENANCE Totals
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
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A1.Page 50 of 195
601 EQUIPMENT REPLACEMENT FUND
Vendor G/L Date Payment Date Invoice Amount
100212 - ALTORFER INC.05/24/2022 05/24/2022 7,480.00
Invoice Transactions 1 $7,480.00
Invoice Transactions 1 $7,480.00
Invoice Transactions 1 $7,480.00
Invoice Transactions 1 $7,480.00
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
SKID STEER LOADER AND PARTS/TRAILER #607
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22
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A1.Page 51 of 195
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
18834 - ELROD FRIEDMAN LLP 05/24/2022 05/24/2022 3,215.50
18520 - SALVATORE PRESCOTT PORTER & PORTER, PLLC 05/24/2022 05/24/2022 1,341.50
Invoice Transactions 2 $4,557.00
18971 - LEVIN, RIBACK, ADELMAN PC AND ROBERTA KAISER 05/24/2022 05/24/2022 24,500.00
Invoice Transactions 1 $24,500.00
Invoice Transactions 3 $29,057.00
17978 - BENISTAR ADMIN SERVICE INC.05/24/2022 05/24/2022 65,755.12
Invoice Transactions 1 $65,755.12
Invoice Transactions 1 $65,755.12
Invoice Transactions 4 $94,812.12
Invoice Transactions 4 $94,812.12
* = Prior Fiscal Year Activity Invoice Transactions 389 $3,495,295.06
Accounts Payable by G/L Distribution Report
Payment Date Range 05/24/22 - 05/24/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Business Unit 7801 - EMPLOYEE BENEFITS Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
Business Unit 7801 - EMPLOYEE BENEFITS
Account 66054 - SENIOR RETIREE HEALTH INSURANCE
BENISTAR MONTHLY INVOICE
Account 66054 - SENIOR RETIREE HEALTH INSURANCE Totals
Account 62260 - SETTLEMENT COSTS - LIABILITY
SETTLEMENT RELEASE - KAISER
Account 62260 - SETTLEMENT COSTS - LIABILITY Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
SPECIAL ETHICS COUNSEL
COE INTERNAL INVESTIGATION
Account 62130 - LEGAL SERVICES-GENERAL Totals
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
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A1.Page 52 of 195
Vendor G/L Date Payment Date Invoice Amount
149416 - AT & T 05/12/2022 05/12/2022 2,289.87
149416 - AT & T 05/12/2022 05/12/2022 2,763.11
Invoice Transactions 2 $5,052.98
Invoice Transactions 2 $5,052.98
Invoice Transactions 2 $5,052.98
104554 - SAM'S CLUB DIRECT 05/06/2022 05/06/2022 28.72
Invoice Transactions 1 $28.72
Invoice Transactions 1 $28.72
Invoice Transactions 1 $28.72
18479 - KATHRYN DOLAN 05/12/2022 05/12/2022 18,555.46
Invoice Transactions 1 $18,555.46
Invoice Transactions 1 $18,555.46
104554 - SAM'S CLUB DIRECT 05/06/2022 05/06/2022 96.22
104554 - SAM'S CLUB DIRECT 05/06/2022 05/06/2022 97.80
Invoice Transactions 2 $194.02
Invoice Transactions 2 $194.02
104554 - SAM'S CLUB DIRECT 05/06/2022 05/06/2022 206.76
104554 - SAM'S CLUB DIRECT 05/06/2022 05/06/2022 50.66
Invoice Transactions 2 $257.42
Invoice Transactions 2 $257.42
Invoice Transactions 4 $19,006.90
Invoice Transactions 5 $24,088.60
104554 - SAM'S CLUB DIRECT 05/06/2022 05/06/2022 447.98
104554 - SAM'S CLUB DIRECT 05/06/2022 05/06/2022 35.96
104554 - SAM'S CLUB DIRECT 05/06/2022 05/06/2022 592.34
104554 - SAM'S CLUB DIRECT 05/06/2022 05/06/2022 96.72
Invoice Transactions 4 $1,173.00
Invoice Transactions 4 $1,173.00
Invoice Transactions 4 $1,173.00
Invoice Transactions 4 $1,173.00
10264 - COMED 05/12/2022 05/12/2022 67,360.00
Invoice Transactions 1 $67,360.00
Invoice Transactions 1 $67,360.00
Invoice Transactions 1 $67,360.00
Invoice Transactions 1 $67,360.00
104554 - SAM'S CLUB DIRECT 05/06/2022 05/06/2022 22.22
Invoice Transactions 1 $22.22
Invoice Transactions 1 $22.22
Invoice Transactions 1 $22.22
Invoice Transactions 1 $22.22
* = Prior Fiscal Year Activity Invoice Transactions 10 $92,643.82
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 64505 - TELECOMMUNICATIONS
*COMMUNICATION CHARGES- MARCH 21
*COMMUNICATION CHARGES APR 2022
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 30 - PARKS AND RECREATION
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62505 - INSTRUCTOR SERVICES
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 7710 - FLEET MAINTENANCE
Account 65025 - FOOD
*SUPPLIES: FLEET
Account 65025 - FOOD Totals
Department 24 - HEALTH Totals
Fund 176 - HUMAN SERVICES FUND Totals
Fund 600 - FLEET SERVICES FUND
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4219 - NON-BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
EASEMENT AGREEMENT-COMED
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4219 - NON-BOND CAPITAL Totals
Department 40 - PUBLIC WORKS AGENCY Totals
*SUPPLIES: YYA SUPPLIES AND SNACKS
*SUPPLIES: SUMMER YOUTH JOB FAIR
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Department 24 - HEALTH
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
*SUPPLIES: YYA SUPPLIES AND SNACKS
*SUPPLIES: YYA SUPPLIES AND SNACKS
Department 30 - PARKS AND RECREATION Totals
Fund 100 - GENERAL FUND Totals
Fund 176 - HUMAN SERVICES FUND
*SUPPLIES: EVANSTON CHILDERNS THEATRE
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 65110 - RECREATION SUPPLIES
*SUPPLIES: ART CAMP SUPPLIES
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 65110 - RECREATION SUPPLIES
*SUPPLIES: PROGRAM
*SUPPLIES: BINGO SUPPLIES
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Department 30 - PARKS AND RECREATION
*GYMNASTICS INSTRUCTION
Account 62505 - INSTRUCTOR SERVICES Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 2315 - FIRE SUPPRESSION
Account 65040 - JANITORIAL SUPPLIES
*SUPPLIES: JANITORAL
Account 65040 - JANITORIAL SUPPLIES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 05.10.2022
Invoice Description
Fund 100 - GENERAL FUND
Department 23 - FIRE MGMT & SUPPORT
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Page 24 of 25
A1.Page 53 of 195
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS VARIOUS WORKERS COMP 23,993.43
23,993.43
SEWER
7618.68305 IEPA LOAN DISBURSEMENT SEWER FUND 219,012.81
219,012.81
243,006.24
Grand Total 3,830,945.12
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.24.2022 FY22
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 25 of 25
A1.Page 54 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Johanna Nyden, Director of Community Development
CC: Angelique Schnur, Building & Inspection Services Manager, Melissa
Parker, Management Analysts, Jesse Breceda, Permit Services
Specialist
Subject: Contract Award for Civic Platform Configuration (RFP 22-13) with Byrne
Software Technologies, Inc.
Date: May 23, 2022
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Byrne Software Technologies, Inc. (16091 Swingley Rd., Ste., 200, Chesterfield, MO 63017)
for the Civic Platform Configuration (RFP 22-13) in the amount of $374,450.
Funding Source:
The adopted FY2022 budget includes $4,250,000 of ARPA and was approved under the
Revenue Replacement category by City Council as part of the 2022 budget -balancing to fund
staff positions, permit software, and other general revenue expenses. Funding is provided from
the General Fund's Software Maintenance (Account 100.21.2126.62236), which has an
approved FY2022 budget of $750,000 and a YTD balance of $742,025.
CARP:
Municipal Operations
Committee Action:
For Action
Summary:
The City sought proposals for a firm to better configure the current permitting and licensing
SaaS software, Accela Civic Platform (“Civic Platform”) in response to the high volume of
permitting and licensing activity and the need to consolidate and coordi nate with one software
tool across multiple City Departments. The City has used Acela’s permitting and licensing
programs since the mid-2000s, however many of the functionalities and updates of the program
were never completed. The program has been used in coordination with paper documentation
A2.Page 55 of 195
and other web-based tools since its initial implementation. Unfortunately, full integration of the
software, low training, and ongoing software maintenance has resulted in multiple departments
across the City developing “workarounds” to manage the functions of the software and issue
permits and licenses. These include excel spreadsheets, paper applications, or in -person
consultation. Throughout the COVID-19 Pandemic, it has become increasingly difficult to
manage these processes and better integration across multiple departments is critical to
maintaining good customer service.
In 2021, 6,426 permits and registrations were processed which produced $5,686,375 in
revenue. The City has 60 types of permits, 30 inspection types, 5 license types, and 26
contractor registration types. Several modules within the existing software need to be
configured to work in the City’s current system and the workflows associated with the
organizational structure and City Code requirements. The goal of this configuration work is to
better integrate the work of various City Departments across the municipality to utilize the Civic
Platform, improve the customer experience, and preserve records in an organized manner.
Ultimately, this tool will serve as the single data entry point permitting and licensing that is
associated with the Community Development, Fire, Law, Health & Human Services
Departments and the City Manager’s Office. This is inclusive of the Economic Development
Division, Building Permit Operations, and Property Maintenance enforcement. Key activities
that are comprised in this project to be completed include:
• Integration of plan review software to Civic Platform and the Citizen Portal for a
seamless user experience.
• Implementation of Environmental Health, and Property Standards Modules.
• Upgrades to the Business License, and Liquor License Modules.
• Creation of new permit type records to eliminate manual/paper processes in the different
departments throughout the City of Evanston.
• Submission of full digital plans and other permit -related documents through the Citizen
Portal to eliminate the use of Formstack
• Integration of Laserfiche and MuniCode to Civic Platform.
Work will commence as soon as the contract is executed; as modules are completed they will
be made available to staff and the customer.
Analysis:
On 02/17/2022, the City issued a Request for Proposal. On 03/15/2022, the City received 5
proposals from the following consulting firms:
Page 2 of 5
A2.Page 56 of 195
The proposal review and interview team consisted of:
• Jesse Breceda - Permit Services Specialist (Community Development)
• Melissa Parker - Management Analyst (Community Development)
• Greg Olsen - Public Health Manager (Health & Human Services Department)
• Maleka Sumar - Civic Technology Analyst (Administrative Services Department)
• Angelique Schnur - Building and Inspection Services Manager (Community
Development)
• Linda Thomas - Purchasing Specialist (City Manager’s Office)
• Amy Ahner - Consultant
• Michael Callahan - Appointed Assistant Parks & Recreation Director/Formally Public
Works Department Employee
The submittals for the project were reviewed based on firms/sub-consultants: qualifications &
expertise; organization & completeness; price, hours & rate; M/W/EBE participation, and
willingness to execute City’s professional services contract. The proposals were rated and
interviews were conducted with the top 2 firms. Including informat ion from the interviews, the
final scoring of the proposals is as follows:
Staff conducted interviews with Byrne Software Technologies, Inc. and [s]Cube, Inc. In addition
to the interviews, staff also attended demonstrations for the different types of configuration and
implementations both Byrne Software Technologies, Inc. and [s]Cube, Inc., have completed for
Page 3 of 5
A2.Page 57 of 195
Civic Platform for different municipalities around the country. A demonstration of the plan
review software called DigEplan was also provided by [s]Cube, Inc., proving the benefits of
having a fully integrated plan review software in the Civic Platform.
Staff also conducted reference checks on both firms to confirm the completion of projects, client
experience and the ability to complete projects in a timely manner.
Following the interviews, demonstrations, and reference checks it is the staff's recommendation
to move forward with Byrne Software Technologies, Inc. The firm offered thorough answers
during the interview phase and delivered compelling demonstrations of their product and the
ability to upgrade the City's software for both staff and customers. This company has many
years of experience and knowledge in the Accela software integration, implementation and
deployment. Their bid is mid-range and they have a reputation for completing projects on time
and within budget.
Byrne Software Technologies, Inc., is a Certified Gold Accela Partner and meets or exceeds
all guidelines required to become an Accela Partner. Byrne Software Tech nologies, Inc., will
be seeking an MWEBE Waiver. MWEBE Waiver Memo is attached..
The contract period of time is from June 2022 to June 2024. It is anticipated that this work will
be ongoing as modules are completed they will be made available to staff a nd the customer.
Attachments:
MWEBE Waiver memo final
Page 4 of 5
A2.Page 58 of 195
Civic Platform Configuration, RFP 22-13, MWEBE Memo 05.23.2022
To: Johanna Nyden, Community Development Director
Angel Schnur, Building and Inspection Services Manager
Jesse Breceeda, Permit Services Specialist
From: Tammi Nunez , Purchasing Manager
Subject: Civic Platform Configuration, RFP 22-13
Date: May 23, 2022
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, RFP 22-13,
Civic Platform Configuration, precludes subcontracting opportunities.
Byrne Software Technologies, Inc. is a Certified Gold Accela Partner and meets
or exceeds all guidelines required to become a Certified Accela Partner. There
are no certified Accela partners based in Illinois. Byrne Software Technologies,
Inc. is seeking an M/W/EBE Waiver. The waiver is granted based on Accela
required Certified Partner guidelines.
cc: Hitesh Desai, Chief Financial Officer
Memorandum
Page 5 of 5
A2.Page 59 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Luke Stowe, Acting Deputy City Manager
CC: Paul Zalmezak, Economic Development Manager
Subject: Approval to Submit Application for “Putting Assets to Work” Incubator
Date: May 23, 2022
Recommended Action:
Staff recommends City Council approval to apply for participation in the “Putting Assets to Work
Incubator” If the City of Evanston is one of five local governments selected to participate in the
nonpartisan program, the City will need to provide a total of $85,000 matching requirements.
At the end of the program, the City will receive an asset map that catalogs all public real estate
assets and a strategy to better utilize our public facilities and help meet CARP goals and
provide guidance on the potential for converting or retrofitting or sharing space for housing
development.
Funding Source:
Funding will be from the City Manager’s Office, Service/Agreements/Contracts
(100.15.1505.62509) that has a FY22 budget of $106,000 and a remaining balance of $38,306.
The remaining cost will be provided by the City Manager’s Office Regular Pay account
(100.15.1505.61010), which is projected to be significantly under budget. The fund has an
FY22 approved budget of $921,084 and a remaining balance of $809,559.
CARP:
Municipal Operations, Building Efficiency
Council Action:
For Action
Summary:
Although the City of Evanston is sometimes considered a small city at just under eight square
miles, City assets are substantial, with over 300 parcels/PINS. The City’s Facilities and Fleet
Management Division maintains approximately 60 buildings/structure s, the Parking Division
maintains four public parking garages and over 35 surface lots, and the Parks and Recreation
A3.Page 60 of 195
Department has over 300 acres of land on 97 sites, which include 76 parks, 50 playgrounds,
six public beaches and the grounds of eight public buildings.
Staff from all city departments work together to make the most of these City assets but are
unable to find additional revenue sources (outside of typical usage fees) or confirm that the
asset is being put toward the best use for the residents and visitors. Staff focuses on managing
programs that occur in the facilities and maintaining the facilities for the purpose they were
built. Limited staff resources are allocated to imagining the future of the properties or potential
beyond the facility's original intent. Tax revenues for ongoing maintenance and reimagining
assets continue to diminish.
“Putting Assets to Work Incubator” is under the leadership of former Congressman and Mayor
Ben McAdams, the Government Finance Officers Association (GFOA), and in collaboration
with the Sorenson Impact Center at the Eccles School of Business at the University of Utah.
If chosen to participate in the incubator, the City will receive an asset map that catalogs all
public real estate assets, which can be used to generate public revenues for community
investment. In addition, the City will receive technical assistance, a deeper understanding of
“Putting Assets to Work” in our jurisdiction, and a roadmap for implementation.
Staff is confident that the program will help the City achieve numerous city goals including
Climate Action and Resilience Plan and Affordable Housing. If the City were to receive
additional revenue while right-sizing its assets, the additional revenue could be put toward
reaching those goals.
For example, the City has a significant need to build out electrification infrastructure, increase
solar opportunities, and other programs to continue to move toward carbon neutrality. The
Evanston Municipal Operations Zero Emissions Strategy, approved by the City Council in early
2022, provides a roadmap for deep decarbonization through rightsizing, energy efficiency
upgrades, building electrification, expanding solar installations, installing efficient streetlights,
and electrifying the municipal vehicle fleet. Participating in the Incubator will provide much -
needed data regarding the City’s plans to expand electric vehicle charging options to the public
and ensure that City infrastructure is efficiently utilized.
The City has also committed to helping solve housing affordability. Evanston is a desirable
community. Housing prices reflect that. Furthermore, the community is built out, with
opportunities for new development only achievable by acquiring economically functioning
properties for redevelopment at higher density - often at the dismay of community members
who prefer a lower density aesthetic. The Incubator participation will provide guidance on the
potential for converting or retrofitting or sharing space for housing development.
The incubator requires $85,000 in matching funds (if we participate in both phases) from the
selected jurisdiction. The cost of asset mapping and feasibility analysis significantly exceeds
this match requirement, reflecting generous support from other philanthropic partners to help
subsidize participation. The program will take approximately 10 months to complete in two
phases, with the first phase lasting four months.
Page 2 of 8
A3.Page 61 of 195
Evanston staff’s time commitment will be approximately 5 hours a week, with one staff member
being the main point person. Phase I will require support from all department directors and
government officials and will require outreach with the assessor's office and clerk’s office for
records. Once the documents have been reviewed, they will project the potential value of all
land and develop scenarios for priority sites. The net municipal revenue impact potential will
be reviewed, and a presentation will be made to City Council and staff for opportunities for the
public assets.
Phase II will determine additional revenue and budgetary goal(s), including infrastructure
investment, and high-impact social and environmental benefits from Putting Assets to Work
could be directed. Additionally, this phase will include potential engagement with stakeholders
and evaluation of any ordinances or legal/ethical requirements. It will conclude with a feasibility
report to identify how the City can put its “assets to work.”
Attachments:
Application for Putting Your Assets to Work
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Putting Assets to Work Incubator
Application for Local Governments
Due Friday, 5/27/22, 11:59pm Pacific
ABOUT THE PUTTING ASSETS TO WORK INCUBATOR
Under the leadership of former Congressman and Mayor Ben McAdams, the Government
Finance Officers Association (GFOA), in collaboration with the Sorenson Impact Center at the
Eccles School of Business at the University of Utah, will host up to five local governments 1 in
the U.S. to participate in a nonpartisan one-year Putting Assets to Work Incubator.
Read more about Putting Assets to Work here.
By participating in this Incubator, each participating local government will receive a significant
return: a world-class asset map that catalogs all public real estate assets in the jurisdiction at
the government’s fingertips for possible revenue generation, along with state-of-the-art technical
assistance that will equip each participant to (1) maximize the use of public real estate assets
to generate public revenues for community investment, (2) deeply understand the feasibility of
Putting Assets to Work specifically in their own jurisdiction, and (3) receive a proposed
governance structure, roadmap and tools for implementation.
The Incubator is made possible thanks to a partnership with the Lincoln Institute of Land Policy
and Schmidt Futures.
The Incubator consists of two phases that, together, last approximately 10 months.
Phase I: Create public real estate asset map, and develop valuation, visioning, and initial
feasibility assessment
● Requires $50,000 in match from each local jurisdiction that may be sourced from public,
nonprofit, and/or for-profit sources. (Note the cost of asset mapping and feasibility
analysis significantly exceeds this match requirement, reflecting generous support from
other philanthropic partners to help subsidize participation.)
● Lasts approximately four months, beginning on 6/13/22.
● Involves a time commitment from local government staff totaling five hours a week on
average, spread among various individuals including one point person.
● Will yield for each jurisdiction a public real estate asset map and valuation. These
products represent a visual inventory of all publicly owned real estate assets in a
jurisdiction and an analysis of their current-date valuation, highlighting along the way
meaningful opportunities for development . Each map produced during this phase will:
○ Require input from local government officials and staff (e.g., timely access to
public records held by the county assessor office, participation from department
1 “Local governments” here include all municipal governments located in the United States, specifically
those of city, town, and county.
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directors and staff to give context to public real estate assets and opportunities,
occasional phone consultation from city attorneys).
○ Provide a holistic understanding of all publicly owned land in the jurisdiction.
○ Project the potential value of all land, viewed as a real estate portfolio.
○ Visualize development scenarios for priority sites, based on comparable existing
development.
○ Identify the net municipal revenue impact of potential development.
● Will result in a highly visualized presentation to elected officials and staff of opportunities
for development of public assets, including their valuation.
Phase II: Finalize feasibility assessment and develop implementation road map
● Requires an additional $50,000 in match from each local jurisdiction that may be
sourced from public, nonprofit, and/or for-profit sources. (Note the cost of the expert
guidance and implementation support significantly exceeds this match requirement,
reflecting generous support from other philanthropic partners to help subsidize
participation.) However, to encourage early provision of this match requirement, every
jurisdiction that provides the Phase II match requirement at the start of the Incubator
(i.e., prior to Phase I):
○ Will receive a $15,000 discount for the Phase II match requirement, lowering it
from $50,000 to $35,000
○ Will benefit from Phase II work beginning immediately concurrent with Phase I
work
● Lasts either six or 10 months, depending on when the match requirement is provided.
Phase II lasts approximately six months, beginning in October 2022, for participants that
provide the Phase II match requirement at the conclusion of Phase I. Phase II lasts
approximately 10 months, beginning on 6/1/22 together with Phase I, for jurisdictions
that provide the Phase II match requirement at the start of Phase I along with the Phase
I match requirement. Thus, jurisdictions that provide the Phase II match requirement
early receive the benefit of extra depth of analysis at no extra cost.
● Involves a time commitment from local government staff totaling five hours a week on
average, spread among various individuals including one point person.
● Includes:
○ Determination of additional revenue each city might achieve from Putting Assets
to Work.
○ Landscape analysis to determine potential budgetary goal(s) including
infrastructure investment, high-impact social and environmental benefit or other
needs of local jurisdictions where revenue from Putting Assets to Work could be
directed.
○ Assessment of potential engagement of relevant and necessary stakeholders.
○ Evaluation of the legal and financial structure of Putting Assets to Work under
federal and state laws and local ordinances, consulting with external legal
counsel and financial advisors as necessary.
○ Evaluation of procurement considerations respective to each local jurisdiction.
○ Development of recommendations of a governance structure, including but not
limited to ethical considerations that guide interactions between involved entities
and staff to protect public trust.
○ Jurisdiction-specific feasibility report including jurisdiction-specific
recommendations to help the local government find success should it choose to
pursue Putting Assets to Work.
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With these resources provided, participating local governments will be equipped to be among
the first in the country to potentially tap the power of this groundbreaking approach to generating
significant revenue streams to fund identified priorities including infrastructure investment,
positive social or environmental benefits or other needs – without raising taxes.
WEBINAR TO LEARN MORE
Join us for an optional webinar to learn more about Putting Assets to Work and the Incubator,
including an opportunity to ask questions.
Dates: April 20, 2022 and April 25, 2022 (same content with two opportunities to participate)
Time: 12:00 pm EDT EDT
Click here to RSVP
A confirmation email including a link will be sent upon successful registration as the webinar
dates near. A recording of the webinar will also be posted shortly afterwards here.
APPLICATION INSTRUCTIONS
● Construct your application as a pdf file consisting of written responses, numbered
according to the numbered “Application Elements” below. Any attachments should also
be formatted as pdf files.
● Please respond to each “Application Element” as completely and specifically as
possible. For example, for Application Element 4(e), responses that indicate a firm
commitment from the local government jurisdiction, a specific third-party philanthropy or
community foundation (as evidenced by an accompanying letter from its President) to
provide the Phase I local match by June 2022 would achieve a high score. Alternatively,
a one-sentence response that loosely referenced an intention to raise the match from
unnamed community partners with unspecified communications about this project would
result in a lower score. However, responses need not be exhaustive; we are interested
in jurisdictions with a strong inclination for action to deliver results on the ground, and we
understand that time to write long applications presents a burden to applicants.
● Applications are due by 11:59pm Pacific Time on Friday, 05/27/22. You can upload your
application as a pdf here.
● Questions about the Incubator program, application content or application
submission? Please email Hannah Barton at hannah@cgileader.com. You will receive
a response within three business days.
APPLICATION ELEMENTS
1. Point Person for this Application
a. Name
b. Title
c. Public entity (agency / department / office)
d. Email address
e. Phone
2. Jurisdiction Profile
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a. Geographic size
b. Total population
c. Rate of population growth or decline over the last decade and most recent three
years (or best U.S. Census data available to respond as fully as possible)
d. Racial / ethnic demographics of population
e. Age demographics of population
f. Jurisdiction’s total annual budget amount
g. Jurisdiction’s three largest revenue sources and amount in most recent budget
year
h. Property tax rate
i. Median income
j. Median home price
k. An estimate of assessed value of taxable property within the jurisdiction, if
available.
3. Putting Assets to Work
a. Why is your jurisdiction interested in exploring this concept?
b. What is the best example of your jurisdiction’s commitment to exploring the
feasibility of Putting Assets to Work? Have you taken any steps to implementing
a public asset management strategy?
c. Describe the level of political support for Putting Assets to Work in your
jurisdiction. Who has been involved in your jurisdiction’s conversations about this
application? We encourage support letters or other attachments, especially from
key elected officials and staff with authority to implement recommendations
developed through participation in the incubator.
d. What are the biggest risks you foresee in successfully Putting Assets to Work in
your jurisdiction through your involvement in this incubator?
e. What areas of support from the incubator are you most interested in receiving to
set your jurisdiction up for success?
f. Please identify an example of a public asset that may be underutilized in your
jurisdiction and one possible use you might be interested in exploring.
g. Please describe your priorities and anticipated uses of revenue generated from
Putting Assets to Work.
4. Incubator
a. Point person for government participation in Incubator (who commits five hours a
week on average during each phase)
i. Name
ii. Title
iii. Public entity (agency / department / office)
iv. Email address
v. Phone
b. Back-up point person of similar seniority for government participation in
Incubator, who would not need to participate unless primary point person (listed
in 4(a)) experiences long-term absence or resigns
i. Name
ii. Title
iii. Public entity (agency / department / office)
iv. Email address
v. Phone
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c. Does jurisdiction intend to participate in both Phase I and Phase II, or just Phase
I?
d. Please describe the involvement you will commit from your government staff:
who and what level? We are especially interested in learning about the
participation planned of the point person, department directors, attorneys, city
manager, and other such officials who would be available for meetings as
needed, and any others besides the point person who would be more hands-on
in the project.
e. Please describe your plan to secure the Phase I and Phase II match
requirements, including source(s) and timing. Jurisdictions should not be
discouraged from applying if they are not able to demonstrate a plan to secure
the Phase II match. We are willing to assist jurisdictions in their efforts to identify
and secure Phase II matching support as needed. We understand it may be
difficult for some jurisdictions to identify the source(s) and timing for Phase II
support upfront.
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Kelley Gandurski
Subject: 2022 Church Street Harbor Dredging
Date: May 23, 2022
Recommended Action:
The Parks and Recreation Director is requesting approval to execute an agreement with Kovilic
Construction, Inc. (3721 N. Carnation Street, Franklin Park, IL 60131) to conduct t he dredging
of the Church Street Harbor in the amount of $35,000.
Funding Source:
This funding is not-to-exceed $35,000 from the Building Maintenance and Material Budget line
item 100.30.3065.65050 with a budget of $36,000, leaving a balance of $1,000.
CARP:
Resilience Regulations
Council Action:
For Action
Summary:
The City of Evanston Parks and Recreation has contracted with Kovilic Construction, Inc. for
the last two years to offer dredging service to the Church Street Harbor. The Department has
also secured two additional quotes (attached). Kovilic Construction, Inc. remains the lowest of
the three quotes. The dredging project must commence immediately and will end no la ter than
Friday, May 27th. The City was not able to go through the normal procurement process
because the IEPA permit for the dredging was not issued until May 11, 2022 (determination
number 2022-LM-67298). The process needs to begin immediately for the summer beach
season. City staff recommends immediate Council approval to expend funds in the amount of
$35,000 so that work may be completed prior to Memorial Day.
Attachments:
A4.Page 68 of 195
Quote-John Keno and Company
Quote-Kovilic Construction, Inc.
Quote-Lenny Hoffman Excavating
Attachments:
2022.05.09 Church St Harbor - Dredging 2022 - Proposal Draft.Kovilic
JOHN KENO.Quote.Evanston Dredge
Quote.LennyHoffmanExcavating
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A4.Page 69 of 195
KOVILIC CONSTRUCTION CO., INC.
P.O. BOX 939
FRANKLIN PARK, IL 60131
PHONE: 847-671-4978
FAX: 847-671-5329
May 10, 2022
Ms. Audrey Thompson, LMSW
Director
Parks and Recreation Department
City of Evanston
Morton Civic Center
2100 Ridge Ave.
Evanston, IL 60201
Re: Church Street Harbor – Dredging -2022
Dear Ms. Thompson,
Kovilic Construction Company, Inc is pleased to provide this cost proposal for dredging operations at
Church Street Harbor. The proposal is based on preliminary conversations with you and attached
documents.
The scope of work consists of the following:
Church Street Boat Ramp
▪ Mobilization and demobilization
▪ Dredging area is per Dredging Area Plan & Photo (See Page 2)
▪ Remove sand, place sand on beach and grade.
COST: $35,000.00
Kovilic Construction Co., Inc. is available to start with 10 days notification. We will require approximately
6-8 workdays to complete the onsite work.
In addition, it is assumed any permits or fees required will be waived.
Should you have any questions or comments, please contact me at your convenience.
Sincerely,
Carlo Salvador, AIA, LEED® AP
Project Manager
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A4.Page 70 of 195
KOVILIC CONSTRUCTION CO., INC.
Page 2
CHURCH STREET HARBOR – DREDGING AREA – PLAN
CHURCH STREET HARBOR – DREDGING AREA - PHOTO
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A4.Page 71 of 195
Page 1 of 2
JOHN KENO & COMPANY, INC.
8623 WEST BRYN MAWR AVENUE, SUITE 501
CHICAGO, ILLINOIS 60631
TEL: 773.380.0700
FAX:773.380.0706
www.johnkeno.com
May 13, 2022 Via EMAIL
Mrs. Audrey Thompson
2100 Ridge Ave.
Re: Boat Ramp Dredging Proposal
Evanston, Illinois
Thank you for the opportunity to provide you with this proposal for your property. JKC has based its pricing on
drawings from the City of Evanston. JKC proposed to furnish all labor, equipment, materials, and subcontractors to
perform the following scope of work.
1. Mobilization to jobsite.
2. Excavate sand to a minimum water depth of 6’.
3. JKC estimates that there is approximately 1,700 CY of sand to be dredge.
4. JKC will provide a smooth transition from bottom of boat ramp to lake bottom.
5. JKC will make best effort to mitigate particle disturbance in Lake Michigan.
6. We project the project will take 2-3 days to complete.
7. Demobilize off jobsite.
Bid: $44,940.00 / lump sum
Clarifications:
· This proposal is based upon the acceptance of all clarifications, assumptions, and exclusions as listed herein.
· Mobilize withing 2 working days of NTP
· Waves must be less than 1’ high. Lake Michigan must be calm in order to complete this work.
· All earth grade tolerances are to be +/- 0.15’
· Bonds of any type are not included.
· Replacement or repair of streets is not included.
· Federal, state, or municipal permits and/or fees are not included.
· Engineering of any type is not included.
· The performance of work is dependent on weather.
· No driveway repairs
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Page 2 of 2
Exclusions (unless noted otherwise above):
Engineering; Structural demolition and/or removal of any foundations (if applicable this work is to be handled on a
time and materials basis only); Tank and/or well removal and/or capping; Landscape stone; Dewatering or pumping
of any water; Lime/cement stabilization; Removal of unforeseen obstructions; Saw cutting and/or coring; Liquidated
damages; Permits and/or fees; Removal and/or handling of other trades surplus materials; Special and/or hazardous
waste handling and/or removal; Undercut and replacement of unsuitable materials; Noise and/or dust control;
Concrete wash out; Truck wash and/or rumble grids; Furnishing and installing stone base for asphalt paving or
proposed concrete sidewalks, curbs, and/or gutters; Patching and/or restoration of asphalt and/or concrete paving;
Testing; Cleaning of utility structures; Televising of sewers; Vibration monitoring; Rip Rap; Flowable fill; Seeding
and/or landscaping on table land; Installation of fencing, poles, bollards, and signs; Premium Time; Payment and/or
Performance bond.
John Keno and Company, Inc. is a Veteran Owned Small Business (VOSB/SBE), a State of Illinois certified PBE,
and a City of Chicago certified BEPD (Business Enterprise owned by Persons with Disabilities).
Please do not hesitate to call with any questions or if we can be of further assistance. Our team can meet on site to
further explain our working plan. Please find attached various illustrations of the proposed project.
Very truly yours,
JOHN KENO & COMPANY
John K. Vignocchi
President
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A4.Page 73 of 195
Lenny Hoffman Excavating Inc.
Wilmette, Illinois
Attn:
RE:
Dear
ITEM QUANTITY UNIT UNIT COST UNIT BID AMOUNT
1 5 DAY 6,263.12$ /DAY 31,315.60$
2 3 DAY 5,229.92$ /DAY 15,689.76$
3 1 LOAD 537.81$ /LOAD 537.81$
PROJECT TOTAL:47,543.17$
Thank you,
TERMS:
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Grass areas will not be stripped on topsoil prior to cut/fills unless fills material is borrowed from these areas.
All utility trench backfill in pavement areas include granular backfill unless specified in proposal to be dirt backfill.
All fill will be placed in pad and pavement areas to a compaction of at least 93%- standard proctor method.
Grading is based on a one time operation. We are not responsible for damage to established subgrades.
Topsoil stripping based on an average as shown on available soils investigations.
Project Estimator
All structures for our quoted work will be set to grade according to plans and staking provided. The cost of adjustments different from the plans or staking will be
charged as an extra.
If project delays occur, requiring remobilization of our equipment, (due to no fault of our own) a remobilization fee of $1.800.00
per occurrence may be requested.
All prices and quotes are based on forty hour work week. If longer daily hours or weekends are specifically required beyond
allowed to tap or connect to our lines (sanitary. storm. water line).
conditions are conducive to compaction
Unless specified for reuse, excess pipe spoil material excavated is to remain on site adjacent to ditch where it was excavated.
We abide by local municipal specifications governing bedding depth/width and height over pipe, backfill and material used for such purposes.
express clarification in our scope, overtime will be charged as an extra.
Flagging Personnel is not included for our work, or any daily traffic control signs are not be included.
Pollution Liability Insurance and Builders Risk Insurance are not included with proposal. If required the additional premium(s) would need extra to our quotes prices.
The contractor’s responsibility for mandrelling, infiltration, exfiltration, testing, chlorinating and cleaning is eliminated as soon as others are
EXCAVATOR DAILY RATE
LOADER DAILY RATE
TRUCKING RATE PER LOAD TO LHE YARD
If there are any questions or we can be of any assistance please feel free to contact us. We appreciate the offer to provide you with a quote and we look
forward to working with you more in the near future.
If compaction requirements cannot be met due to weather conditions, we reserve the right to suspend work until such compaction.
All quotes and prices are good for twenty (20) days, which may then be subject to review or change.
by Owners or otherwise. Work may not proceed until the owner or representative of project in contract agrees to pay for the additional work and lost production hours.
Where compaction is required and the material excavated is unsuitable for compaction, any cost of replacing that material or
improving it to be acceptable will be charged as an extra.
Final payment is to be made by applying the above unit prices to the actual quantities as measured in place.
All quotes and prices are based on the information received at the site visit and provided for bidding purposes only.
Lenny Hoffman Excavating Inc. does not participate in liquidated damages or incentive plans.
Any project changes affecting material, design and or operational procedures that differ from the contractors bid may be charged as an extra.
Our customers will be immediately notified of any operations required beyond the scope of plans and specifications as encountered, requested
DESCRIPTION
Wednesday, May 11, 2022
Mark R. Warnecke
DREDGING FOR CHURCH ST BOAT RAMP
We are pleased to provide a quote for the DREDGING FOR CHURCH ST BOAT RAMP. This Communication will serve as an outline of our Proposed
Scope and Pricing for this Project. Pricing is based on 5 days of excavator usage and 3 days of loader usage.
Mr. Callahan
Mr. Michael Callahan
DBE / WBE Contractor
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A4.Page 74 of 195
Lenny Hoffman Excavating Inc.
Wilmette, Illinois
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Winter protection of any concrete improvements (street and curbs Included).
Frost excavation thicker than 2" or requiring more than one crew hour to remove and/or dispose of.
Any electric to the meter pits, regular pump pits, lift stations or other apparatus.
Utility relocation, tie downs, protection and or restoration above ground or below ground.
Grease trap.
Controlled density fill other than required on plans.
Any utility conduit crossing or material for crossing.
Streetlights, ducts, control boxes, etc.
Traffic control items of any kind specified to remain as a permanent part of the project.
Asphalt or concrete pavement or stone restoration.
Demolition and export of items not on plans or outside items included in scope.
Downspout boots.
Building perimeter drains.
Utility connections at the building unless otherwise included in scope.
Trench bottom stabilization, undercutting or extra bedding materials due to sloughed trench widths that specifications.
exceed standard neat line construction
All soil stabilization (including peat boggs).
OSHA required soil studies.
Environmental or hazardous material assessments or handling.
Tree protection of any kind unless otherwise specified in scope.
Waterline chlorinating control.
Landscaping, rock hounding or restoration of landscape.
Retaining wall excavation.
Seeding, mulching, or sod, unless expressly included in scope.
Removal, repair or replacement of fences or walls.
Building pad stone.
Temporary access road or lay down storage or staging areas unless otherwise included in scope.
Footer excavation or backfill unless otherwise included in scope.
Curb excavation.
Slurry backfill
Undercutting unless expressly included in scope.
Lime stabilization.
Export of unsuitable soil material, debris or other waste material beyond quantities specified in scope.
Removal of other trades dirt and or debris.
Cleaning of any street's, dust control, or street sweeping.
Overlot grading.
Stripping of topsoil beyond depth specified in scope or a reasonable average in soils report.
Engineering layout and staking.
Asphalt/concrete patching, saw cutting, or removals unless expressly included in scope.
EXCLUSIONS:
All soil and compaction testing.
These items Are Expressly Excluded from our Standard Scope Of Work unless Specifically Included in Our Written Scope
Fees and permits, Tap fees, Meter and meter fees.
Traffic control items including Arrow Boards, Barricades, any and all signs (temporary or permanent), monitoring devices, and cones.
Adjustments outside of construction limits.
Inspection fees.
Tree brush clearing, grubbing, chipping, or burning.
Rock blasting, chipping, hammering, or excavation of any rock.
De-watering beyond one 2" gasoline driven pump working 4 hours per day and a 3 day week.
DBE / WBE Contractor
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A4.Page 75 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lukasz Tatara, Acting Parking Division Manager
CC: Michael Rivera, Acting Administrative Services Director
Subject: Transfer of Crossing Guard Management to Evanston Schools
Date: May 23, 2022
Recommended Action:
Staff recommends the City Council accept and place on file this memorandum confirming the
transfer of crossing guard management to District 65, District 202, Pope John XXIII School, St.
Athanasius School, and Chiaravalle Montessori.
Council Action:
For Action: Accept and Place on File
Summary:
Background:
At the end of 2021, the City Council approved an extension to the City’s contract with Andy
Frain for crossing guard services through June 2022 (to complete the 2021 -2022 school year)
and directed staff to establish new protocols as it relates to the cross ing guard program,
specifically that all schools should take over the administrative and financial responsibilities.
For over 20 years the City of Evanston has provided and fully funded crossing guard services
for District 65 schools, St. Athanasius School, and Pope John XXIII School. In recent years,
two other schools, Evanston Township High School (ETHS) and Chiaravalle, approached the
City requesting crossing guard services. In November of 2018 the City contracted with Andy
Frain Services, Inc to provide crossing guard services to all of the locations.
In 2016, the City and ETHS agreed to a contract where the school would pay for 100% of the
crossing guard services. In 2017, Chiaravalle Montessori inquired about the City providing
crossing guard services near its school and they agreed to pay 100% of the costs. District 65,
St. service guard crossing receive to John with Pope and Athanasius continued no
reimbursement to the City. The City manages a total of approximately 56 posts for all area
schools mentioned above. The City’s current contract with the vendor Andy Frain was set to
expire on 12/31/2021. The City Council agreed to extend this contract six months in order to
A5.Page 76 of 195
complete the current 2021-2022 school year, with direction for the schools to handle the
management moving forward.
Summary:
A letter was sent to all schools/school districts informing them crossing services would be
completed June 2022, and a follow-up phone call in May was placed to confirm the same. The
City provided contact information should the school wish to contract with Andy Frain, and
answered any further questions that arose. In addition, Parking staff, the Evanston Police
Department and the Law Department confirmed in writing that District 202’s third -party vendor
for crossing guard services will also be able to handle any traffic control when required.
A separate agenda item on tonight’s agenda, Resolution 34-R-22, provides the details of a
proposed financial arrangement with District 65 schools and this agreement will be considered
under a separate action.
Page 2 of 2
A5.Page 77 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Michael Rivera, Acting Administrative Services Director
CC: Lukasz Tatara, Interim Parking Division Manager
Subject: Resolution 34-R-22, Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement between the City of Evanston and the
Board of Education of Evanston/Skokie School District No. 65
Date: May 23, 2022
Recommended Action:
Staff recommends City Council adopt Resolution 34-R-22, Authorizing the Interim City
Manager to execute an Intergovernmental Agreement with the Board of Education of
Evanston/Skokie School District 65 regarding crossing guard services. District 65 will take over
administrative and financial responsibility of the crossing guard program starting 2022 -2023
school year, with the City making partial reimbursements through the 2026 -2027 school year.
Funding Source:
Funding for services come from the Crossing Guard Services Fund - Service Agreements
(Account 100.19.1942.62509) with a fully used budget of $310,000 for January - June of the
2021-2022 school year. This will require a budget amendment, or other funding will need to be
found to cover the next five years of reimbursements.
Council Action:
For Action
Summary:
The City of Evanston currently maintains and is financially responsible for the crossing guard
program (including 49 posts throughout the City) that benefit District 65 and its students. In the
fall of 2021, the City began discussing transferring over resp onsibility to the school district and
ending its agreements with all Evanston schools to cover crossing services. The City Council
direction was to establish new protocols as it relates to the crossing guard program, specifically
that all schools should take over the administrative responsibilities.
The City’s current contract with the vendor Andy Frain to provide crossing guards was set to
expire on 12/31/2021. The Evanston City Council agreed to extend this contract six months in
A6.Page 78 of 195
order to complete the current 2021-2022 school year. A letter was sent to all schools/school
districts informing them that the services would be ending June 2022.
Since that time, the City Manager’s Office and Parking staff met with District 65 staff regarding
the transfer of responsibilities. The parties reached a multi-year agreement, starting the 2022-
2023 school year with reimbursement of $288,750 (half of the current cost of crossing services).
Each year would be reimbursed at a reduced rate, ending the 2026 -2027 school year with
$150,000. At the conclusion of the intergovernmental agreement term, District 65 shall be solely
responsible for the administration of the Crossing Guard Program and the City will not
contribute any further reimbursement(s).
Attachments:
34-R-22 Authorizing IGA with District 65 re Crossing Guards
IGA with District 65 and City - Crossing Guard
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A6.Page 79 of 195
5/9/2022 34-R-22
A RESOLUTION
Authorizing the Interim City Manager to Execute an Intergover nmental
Agreement between the City of Evanston and the Board of Education
of Evanston/Skokie School District No. 65
WHEREAS, the City of Evanston (“City”), located in Cook County, Illinois,
is a home rule unit of government under the provisions of the 1970 Constitution of the
State of Illinois, can exercise any power and perform any function pertaining to its
government affairs, including but not limited to the ability to enter into agreements; and
WHEREAS , Article VII, Section 10 of the Illinois Constitution of 1970, the
Intergovernmental Cooperation Act (5 ILCS 22/1 et seq.) and Sections 1-4-6 and
11-1-2.1 of the Illinois Municipal Code (65 ILCS 5/11-1-2.1), authorize and encourage
intergovernmental cooperation among enforcement agencies to provide police
protection; and
WHEREAS , the City maintains administrative and financial responsibility
of a Crossing Guard Program through the school year ending in 2022 that provides
crossing guards at 47 posts throughout the city that benefits District 65 and its students;
and
WHEREAS , District 65 understands the important role in keeping children
safe as they cross the street in key locations throughout the city; and
WHEREAS , District 65 has responsibility for the safe travel of students on
city streets; and
WHEREAS, the City wishes to transition the administrative and financial
responsibility of the Crossing Guard Program to District 65 and District 65 wishes to
Page 3 of 10
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34-R-22
take over the administrative and financial responsibility of the Crossing Guard Program
in accordance with the terms of this Agreement;
WHEREAS, this Agreement shall be executed in addition and shall have
no effect upon any other mutual aid agreements or other agreements between the
Parties.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: That the Interim City Manager is hereby authorized and
directed to sign, and the City Clerk is hereby directed to attest on behalf of the City, the
IGA with District 65, attached hereto as Exhibit 1 and incorporated herein by reference.
SECTION 3: The Interim City Manager is hereby authorized and directed
to negotiate any additional conditions of the Agreement that she deems to be in the best
interest of the City.
SECTION 4: This Resolution shall be in full force and effect from and
after the date of its passage and approval in the manner provided by law.
Attest:
_______________________________
Stephanie Mendoza, Deputy City Clerk
Adopted: __________________, 2022
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
~ 2 ~
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34-R-22
EXHIBIT 1
Intergover nmental Agreement Between the City of Evanston and the Board of Education of Evanston/Skokie School District No. 65
~ 3 ~
Page 5 of 10
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INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF EVANSTON AND
THE BOARD OF EDUCATION OF EVANSTON/SKOKIE
SCHOOL DISTRICT NO. 65
(Payments of Crossing Guards)
THIS INTERGOVERNMENTAL AGREEMENT is entered into as of the latest date
following the signatures hereon, by and between the BOARD OF EDUCATION OF
EVANSTON/SKOKIE SCHOOL DISTRICT NO. 65, Cook County, Illinois (hereinafter
“ District 65 ”), and the CITY OF EVANSTON, an Illinois municipal corporation and home rule
unit as described in the Illinois Constitution (hereinafter “ City ”), collectively referred to as the
“ Parties ”.
WITNESSETH
WHEREAS , pursuant to Section 10 of Article VII of the Illinois Constitution of 1970,
and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. public agencies may
contract or otherwise associate among themselves, or transfer any power or function, in any
manner not prohibited by law or ordinance; and
WHEREAS , the Parties are “public agencies” within the meaning of the Illinois
Intergovernmental Cooperation Act; and
WHEREAS , the City maintains administrative and financial responsibility of a
Crossing Guard Program through the school year ending in June 30, 2022 that provides crossing
guards at 47 posts throughout the city that benefits District 65 and its students; and
WHEREAS , the City and District 65 understand the important role in keeping
children safe as they cross the street in key locations throughout the city; and
WHEREAS , District 65 has responsibility for the safe travel of students on city
streets; and
WHEREAS, the City wishes to transition the administrative and financial
responsibility of the Crossing Guard Program to District 65 and District 65 wishes to take over
the administrative and financial responsibility of the Crossing Guard Program in accordance with
the terms of this Agreement;
WHEREAS , this Agreement shall be executed in addition and shall have no effect
upon any other mutual aid agreements or other agreements between the Parties; and
NOW, THEREFORE , in consideration of the foregoing recitals, and the mutual
covenants and undertakings hereinafter set forth, the receipt and sufficiency of which are hereby
acknowledged, it is agreed between the Parties hereto, as follows:
A. The foregoing recitals are incorporated herein as if fully set forth hereby.
3019198.1
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B. The City Manager, or his designee, shall administer this Agreement on behalf of the City
and the Superintendent, or his designee, shall administer this Agreement on behalf of
District 65.
C. The Parties acknowledge that each party shall bear their own cost and expenses incurred
to comply with terms of this IGA.
D. Term.
1. The term for the IGA shall commence on August 24, 2022 and continue for the
duration of each school year until the end of the 2027 school year (the “IGA
Term”).
2. Service Terms.
a. District 65 shall contract with a third-party vendor to provide crossing
guard services.
b. The City and District 65 shall share costs of the Crossing Guard
Program according to the table below . The City shall pay to District 65
according to the table below on or before July 1 of each year beginning
July 1, 2022. The City’s obligation shall terminate June 30, 2027.
School Year Estimated Cost City Cost Share District 65 Cost
Share
2022-2023 $577,500.00 $288,750.00 $288,750.00
2023-2024 $606,375.00 $272,868.75 $333,506.25
2024-2025 $636,694.00 $222,842.90 $413,851.10
2025-2026 $668,528.00 $200,558.40 $467,969.60
2026-2027 $701,954.40 $150,000.00 $551.954.00
c. At the conclusion of the IGA Term, District 65 shall be solely
responsible for the administration of the Crossing Guard Program.
d. The City shall not be required to make any payments related to costs for
overages, additional schedules, additional posts, or summer schedules
added.
2 -
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E. The Parties agree to cooperate fully, to execute any and all supplementary documents,
and to take all additional actions which are consistent with and which may be necessary
or appropriate to give full force and effect to the basic terms and intent of this Agreement.
F. In the event of any substantive breach of the terms and conditions of this Agreement, the
aggrieved party shall notify the party alleged to be in breach of the nature of the breach.
The party alleged to be in breach shall have ten (10) days to cure the breach; if the nature
of the breach is such that a cure cannot reasonably be effected within ten (10) days, the
party alleged to be in breach shall not be held in default so long as it commences a cure in
the ten (10) day period and diligently pursues completion thereof. Upon default of this
Agreement, the non-defaulting party shall have all legal and equitable remedies arising
from the breach. If District 65 incurs legal costs associated with enforcement of the
Agreement due to the City’s failure to pay in accordance with the Agreement, the City
shall reimburse District 65 for such reasonable legal costs.
G. Indemnification:
(a) To extent authorized by the laws of the State of Illinois, the City shall indemnify and
hold District 65 harmless against any and all claims, demands, damages, liabilities
and costs incurred by District 65 which resulted from any negligent act or omission of
the City, its agents, or employees, pertaining to its activities and obligations under this
Agreement.
(b) To extent authorized by the laws of the State of Illinois, the District 65 shall
indemnify and hold City harmless against any and all claims, demands, damages,
liabilities and costs incurred by City which resulted from any negligent act or
omission of District 65, its agents, or employees, pertaining to its activities and
obligations under this Agreement.
H. All notices required to be given hereunder shall be in writing and shall be properly served
on the date delivered by courier or on the date deposited, postage prepaid, with the U.S.
Postal Service for delivery via certified mail, return receipt requested, addressed:
If to City:
City Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
If to District 65:
Superintendent
1500 McDaniel Avenue
Evanston, IL 60201
Franczek P.C.
300 S. Wacker, Ste. 3400
Chicago, IL 60606
Attn: Brian P. Crowley
3 -
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A6.Page 85 of 195
I. This Agreement shall be binding to the Parties and their respective successors, including
successors in office.
J. This Agreement is governed by and shall be construed in accordance with the laws of the
State of Illinois. Jurisdiction and venue for all disputes shall be the Circuit Court located
in Cook County, Illinois, or the federal district court for the Northern District of Illinois.
K. No amendment, waiver, or modification of any term or condition of this Agreement shall
be binding or effective for any purpose unless expressed in writing and adopted by each
of the Parties as required by law.
L. This Agreement expresses the complete and final understanding of the Parties with
respect to the subject matter as of the date of its execution. The Parties acknowledge that
no representations have been made which have not been set forth herein.
M. In the event that any provision of this Agreement shall be held invalid or unenforceable
by any court of competent jurisdiction, such holding shall not invalidate or render
unenforceable any other provision hereof.
N. This Agreement may not be assigned by either Party without the prior written consent of
the other Party, which consent will be granted or denied at the Party’s sole discretion.
O. This Agreement is for the benefit of the Parties and no other person is intended to or shall
have any rights, interest or claims under this Agreement or be entitled to any benefits
under or on account of this Agreement as a third party beneficiary or otherwise.
P. The undersigned represent that they have the authority of their respective governing
authorities to execute this Agreement.
WITNESS WHEREOF , the Parties hereto have caused this Agreement to be executed by the
Superintendent of the Evanston/Skokie School District No. 65 and the City Manager of the City
of Evanston. Their signatures are attested to by the respective clerks of these municipalities, and
their respective corporate seals have been hereunto affixed on the day and year written below.
BOARD OF EDUCATION OF
EVANSTON/SKOKIE SCHOOL
DISTRICT NO. 65 :
By:
Superintendent
Date:
Attest:
[Seal]
4 -
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CITY OF EVANSTON :
By:
City Manager
Date:
Attest:
City Clerk
[Seal]
5 -
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A6.Page 87 of 195
Memorandum
To: Members of the Administration and Public Works Committee
From: Paul Polep, Fire Chief
Subject: Resolution 29-R-22:Authorizing the City Manager to Execute an
Intergovernmental Agreement for the Use of Personal Equipment
Between the Village of Willow Springs, the Village of Wilmette, the
Village of Winnetka and the City of Evanston
Date: May 23, 2022
Recommended Action:
Staff recommends adoption of Resolution 29-R-22: Authorizing the City Manager to Execute
an Intergovernmental Agreement for the Use of Personal Equipment Between the Village of
Willow Springs, the Village of Wilmette, the Village of Winnetka and the City of Evanston.
CARP:
Emergency Preparedness & Management
Council Action:
For Action
Summary:
The adoption of Resolution 29-R-22 would allow the Interim City Manager to sign an
Intergovernmental Agreement to allow Evanston to borrow a patrol boat from the Village of
Willow Springs. Evanston will be jointly sharing this resource with the Village of Wilmette and
the Village of Winnetka (collectively, "the borrowing parties").
Presently, when responding to fire/dive/rescue incidents on the lakefront, the borrowing parties
must wait for another municipality in MABAS Division 3 to bring a boat to the lake to launch
and then respond to these incidents. This delay can cost very prec ious minutes in responding
to the incident.
The Intergovernmental Agreement between the borrowing parties and the Village of Willow
Springs would allow the borrowing parties to use a 26-foot patrol boat that is owned by Willow
Springs for a one year period. This, in effect, will allow the borrowing parties to have a "trial
run" in Summer 2022 of having a more readily available patrol boat to more rapidly respond to
fire/dive/rescue incidents on the lakefront. Additionally, there is an option in the IGA fo r the
borrowing parties to purchase the patrol boat from Willow Springs at the end of the agreement.
A7.Page 88 of 195
The boat will be stored at the Wilmette Harbor for the duration of the agreement. The three
municipalities' Fire Departments are in the midst of creating a unified response plan for
incidents on the water for all three communities. In addition, the three Fire Departments will be
coordinating training efforts, including applying for funding for training from the Cook County
Department of Emergency Management and Regional Security (CCDEMRS). The Evanston
Fire Department also has planned a portion of its Training Overtime budget to train its
members, in the event that the Cook County funding does not materialize.
There is no base cost for borrowing the boat from Willow Springs during this agreement. Any
potential workplace injuries will be covered exclusively by the respective municipality's worker's
compensation insurance. Any damages incurred on the boat will be paid by the municipality
that caused the damages. In the event that Evanston is responsible for damages, the funds for
repairs would come out of the Fire Department Budget in account 100.23.2315.65625 which
currently has $44,380 remaining in its budget in FY2022.
Attachments:
Resolution 29-R-22
Page 2 of 13
A7.Page 89 of 195
04/04/2022
29-R-22
A RESOLUTION
Authorizing the City Manager to Execute an Intergovernmental
Agreement for the Use of Personal Equipment Between the Village of
Willow Springs, the Village of Wilmette, the Village of Winnetka and
the City of Evanston
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the
Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and
encourage intergovernmental cooperation; and
WHEREAS, the City of Evanston (“City”), the Village of Willow Springs,
the Village of Wilmette and the Village of Winnetka (the “Parties”) desire to enter into
the attached Intergovernmental Agreement to facilitate the sharing of the Village of
Willow Spring’s 26’ Firehawk 26 fire/dive/rescue patrol boat vessel, used by the Willow
Springs Police Department (the “Vessel”); and
WHEREAS, the Parties desire to borrow the Vessel from Willow Springs
and to share use of the Vessel for police, fire and emergency related matters for
accidents occurring in their jurisdiction; and
WHEREAS, the Evanston City Council has determined that it will serve
and be in the best interest of the City to enter into the Agreement with the Parties;
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Council hereby adopts the foregoing recit als as its
findings, as if fully set forth herein.
Page 3 of 13
A7.Page 90 of 195
29-R-22
~2~
SECTION 2: The City Council hereby approves, pursuant to the City of
Evanston’s home rule power, the Agreement in the form attached to this Resolution as
Exhibit A.
SECTION 3: The City Manager is hereby authorized to sign the
“Intergovernmental Agreement for the Personal Equipment Between the Village of
Willow Springs, the Village of Wilmette, the Village of Winnetka and the City of
Evanston”, attached hereto as Exhibit A and incorporated herein by reference.
SECTION 4: This Resolution shall be in full force and effect from and after
its passage and approval in the manner provided by law.
______________________________
Daniel Biss, Mayor
Attest:
_____________________________
Stephanie Mendoza, City Clerk
Adopted: ________________, 2022
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 13
A7.Page 91 of 195
29-R-22
~3~
EXHIBIT A
INTERGOVERNMENTAL AGREEMENT
Page 5 of 13
A7.Page 92 of 195
{00124640.2} 1
INTERGOVERNMENTAL AGREEMENT FOR THE USE OF PERSONAL
EQUIPMENT BETWEEN
THE VILLAGE OF WILLOW SPRINGS, THE VILLAGE OF WILMETTE, THE
VILLAGE OF WINNETKA AND THE CITY OF EVANSTON
This Intergovernmental Agreement (hereinafter referred to as the “Agreement”) is
entered into this ______ day of ____________, 2022, by and between The Village of Willow
Springs, a municipal corporation of the State of Illinois, hereinafter called “Willow Springs”,
The Village of Wilmette, a home rule municipal corporation of the State of Illinois, hereinafter
called “Wilmette”, The Village of Winnetka, a municipal corporation of the State of Illinois,
hereinafter called “Winnetka,” and The City of Evanston, a home rule municipal corporation of
the State of Illinois, hereinafter called “Evanston”, individually referred to as “Party”, and
collectively referred to as “Parties”. Wilmette, Evanston, and Winnetka are collectively referred
to as the “Borrowing Parties.”
WITNESSETH:
WHEREAS, Section 10 of Article VII of the Illinois Constitution of 1970 authorizes
units of local government, such as Willow Springs, Wilmette, Winnetka and Evanston, to
contract or otherwise associate amongst themselves in any manner not otherwise prohibited by
law or by ordinance; and
WHEREAS, Section 3 of the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/3,
permits any powers, privileges, functions or authority exercised or which may be exercised by a
unit of local government to be exercised, combined, transferred or enjoyed jointly with any other
unit of local government; and
WHEREAS, Willow Springs is the owner of a 26’ Firehawk 26 fire/dive/rescue patrol
boat vessel, used by the Willow Springs Police Department (the “Vessel”), and more fully
described in the Vessel Appraisal, attached hereto and incorporated herein as Exhibit A; and
WHEREAS, the Borrowing Parties desire to enter into the Agreement to borrow the
Vessel from Willow Springs and to share use of the Vessel for police, fire, and emergency
related matters for accidents occurring in their jurisdiction during a one-year period, and
thereafter, to determine whether to exercise an option to purchase the Vessel; and
WHEREAS, the Parties do not intend to create any enforceable obligation of the
Borrowing Parties to purchase the Vessel under this Agreement, which is not a purchase
agreement; and
WHEREAS, the Parties by virtue of their powers as set forth in the Illinois Municipal
Code, 65 ILCS 5/1-1-1 et seq. are authorized to enter into this Agreement; and
NOW, THEREFORE, in consideration of the aforementioned recitals and the mutual
covenants and provisions in this Agreement, and for other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged, the Parties hereto agree as follows:
Page 6 of 13
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{00124640.2} 2
1. Incorporation. The preambles set forth above are incorporated and are part of this
Agreement.
2. Cooperation. The Parties hereby designate their respective representatives to coordinate
with one another on an as needed basis, with regard to the use of the Vessel required for
the effective and efficient operation of government services.
3. Term. This Agreement shall be in full force and effect from the Effective Date, which
shall be the last date on which Willow Springs, Wilmette, Winnetka or Evanston executes
this Agreement. Unless otherwise provided in this Agreement, the obligations and terms
of this Agreement shall continue in effect for a term of one (1) year from the Effective
Date (the “Initial Term”) and may be renewed for any additional period upon agreement
of the Parties in writing (each a “Renewal Term”) (the Initial Term and any Renewal
Term, collectively, the “Complete Borrowing Term”); provided however, any Party may
terminate this Agreement by providing thirty (30) calendar days’ advance written notice
to the other Parties. In such a case, this Agreement shall remain in full force and effect as
to and between the remaining Parties. Notwithstanding the Initial Term of this
Agreement, the Borrowing Parties may exercise the Purchase Option defined in Section 5
of this Agreement at any time within eighteen (18) months from the Effective Date, or at
any time during a Renewal Term.
4. Use of Vessel.
a. Inspection of the Vessel: At any time during the Initial Term, but prior to taking
possession of the Vessel, the Borrowing Parties will have the right to conduct two
holistic inspections of the Vessel: (i) an inspection of the Vessel while the Vessel
is in storage in Willow Springs (“Dry Inspection”); and (ii) an inspection of the
Vessel when the Vessel is first placed into a body of water by one of the
Borrowing Parties (“Wet Inspection”). If within a reasonable time after the Dry
Inspection or the Wet Inspection, any Borrowing Party determines that, for any
reason, the Vessel is not fit for use as a fire, dive, rescue, or patrol boat, the
Borrowing Parties will have the right but not the obligation to return the Vessel to
Willow Springs without incurring any obligations or liabilities related to the
Vessel. Willow Springs warrants that the Vessel is usable as a fire, dive, rescue,
or patrol boat.
b. Storage of the Vessel: Immediately following the Dry Inspection, Willow Springs
will transport the Vessel to a storage or docking facility chosen by the Borrowing
Parties (“Borrowing Facility”) for use of the Vessel by the Borrowing Parties
throughout the remainder of the Initial Term. The Borrowing Parties will have the
right to store the Vessel at the Borrowing Facility throughout the Initial Term and
during any Renewal Term. The Borrowing Parties will provide Willow Springs
access to the Borrowing Facility within a reasonable time of any request by
Willow Springs to inspect the Vessel, which access may not be unreasonably
withheld.
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{00124640.2} 3
c. Use of the Vessel: Any Borrowing Party may use the Vessel during any portion of
the Initial Term or any Renewal Term (each portion of the Initial Term or
Renewal Term, a “Borrowing Party Use Period”). The Borrowing Parties will
collectively determine each Borrowing Party’s actual Borrowing Party Use Period
if two or more Borrowing Parties submit requests for conflicting periods. Each
Borrowing Party shall return the Vessel to the Borrowing Facility in reasonably
the same condition as when it was borrowed. Willow Spring will not: (i) use the
Vessel during any Borrowing Party Use Period; or (ii) relocate the Vessel after it
delivers the Vessel to the Borrowing Facility but before the conclusion of the
Complete Borrowing Term. Willow Springs may impose reasonable conditions on
the use of the Vessel, which conditions cannot substantially limit any Borrowing
Party Use Period. In the event the Vessel is damaged during the course of
intergovernmental use, the Parties shall determine any compensation due to repair
or replace the Vessel.
5. Purchase Price; Purchase Option. The Borrowing Parties may jointly agree but are in no
way obligated to exercise an option to purchase the Vessel from Willow Springs (the
“Purchase Option”). If the Borrowing Parties elect to exercise the Purchase Option, the
purchase price of the Vessel will be One Hundred Thousand and NO/100 U.S. Dollars
($100,000.00) (the “Purchase Price”). To exercise the Purchase Option, the Borrowing
Parties must jointly: (i) provide written notice of their intent to exercise the Purchase
Option to Willow Springs within eighteen (18) months from the Effective Date or during
any Renewal Term; and (ii) pay the Purchase Price in two (2) equal installments, six
months apart from one another, that are non-refundable, wherein the first installment
payment shall be Fifty Thousand and NO/100 U.S Dollars ($50,000.00) and the second
installment payment shall be Fifty Thousand and NO/100 U.S. Dollars ($50,000.00). The
conveyance of the Vessel shall be final and irrevocable upon completion, and the rights
of the respective Parties shall continue in perpetuity or as otherwise provided in the Bill
of Sale.
6. Indemnification. The Parties shall defend, indemnify, and hold each other Party, and the
other Parties’ officials, officers, employees, agents, and representatives, harmless from
and against any and all injuries, claims, demands, judgments, damages, losses and
expenses, and costs of suit or defense, arising out of, resulting from, or alleged to arise
out of or resulting from the negligent, careless, or wrongful acts, omissions, failures to
act, or misconduct of the Parties, and their officers, employees, and agents, in connection
with their performance under this Agreement. The Parties’ indemnity obligations
hereunder shall not apply to any injuries, claims, demands, judgments, damages, losses or
expenses to the extent arising out of or resulting from the negligence, misconduct, or
breach by any other Party, its officials, officers, employees, agents, or representatives.
References to “losses, expenses, costs of suit or defense” do not include attorney’s fees.
7. Non-Binding. Nothing contained in this Agreement, nor any act of any of the respective
Parties pursuant to this Agreement, shall be deemed or construed by any of the Parties
hereto or by third persons, to create any relationship of third party beneficiary, principal,
Page 8 of 13
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{00124640.2} 4
agent, limited or general partnership, joint venture, or any association or relationship
involving any of those Parties. Further, nothing in this Agreement should be interpreted
to give any Party control over the other’s employees or imply a power to direct the
employees of the other government body, which neither entity may exercise.
8. Insurance. When performing pursuant to the terms of this Agreement, the Parties intend
that any injuries to their respective employees shall be covered and handled exclusively
by their jurisdiction’s own workers’ compensation insurance, or other applicable
insurance, in place at the time of such injury. It is further agreed that all employee
benefits, wage and disability payments, disability pension and workers’ compensation
claims, damage to or destruction of equipment, facilities, clothing and related medical
expenses of the Parties and their respective employees, which may result from their
activities under this Agreement, shall be the responsibility of the jurisdiction which
employs the employee making such a claim.
9. Counterparts. This Agreement may be executed in counterparts, all of which shall be
deemed to be an original and all of which shall constitute one and the same instrument.
10. Amendments. This Agreement may only be modified by written modification executed
by duly authorized representatives of the Parties hereto.
11. Assignment. This Agreement and the rights of the Parties hereunder may not be assigned
(except by operation of law) and the terms and conditions of this Agreements shall inure
to the benefit of and be binding upon the respective successors and assigns of the units of
government as the Parties hereto.
12. Governing Law and Venue. The laws, cases and statutes of the State of Illinois shall
govern the validity, performance and enforcement of this Agreement. Any court
proceedings between the Parties related to this Agreement or the subject matters herein
shall be brought in Cook County, Illinois.
13. Notice. All written reports, notices and other communications related to this Agreement
shall be in writing and shall be personally delivered, mailed via certified mail, overnight
mail delivery, or electronic mail delivery to the following persons at the following
addresses:
To the Village of Willow Springs: The Village of Willow Springs
One Village Circle
Willow Springs, IL 60480
Attn: Mayor Melissa M. Neddermeyer
Email:
With a copy to: Tressler LLP
550 E. Boughton Road, Suite 250
Bolingbrook, IL 60440
Attn: Erik Peck
Page 9 of 13
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{00124640.2} 5
Email: epeck@tresslerllp.com
To the Village of Wilmette: The Village of Wilmette
1200 Wilmette Avenue
Wilmette, IL 60091
Attn:
Email:
To the Village of Winnetka: The Village of Winnetka
510 Green Bay Road
Winnetka, IL 60093
Attn:
Email:
To the City of Evanston: The City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attn:
Email:
14. Severability. If any provision, clause or term of this Agreement is determined to be
invalid or unenforceable, such provision shall, to the extent possible, be modified by the
court in such manner as to be valid, legal and enforceable so as to most nearly retain the
intent of the Parties, and, if such modification is not possible, such provision shall be
severed from this Agreement, and in either case the validity, the legality, and
enforceability of the remaining provisions of this Agreement shall not in any way be
affected or impaired thereby.
15. Headings. The headings of the paragraphs of this Agreement are for convenience and
reference only and do not form a part hereof and do not modify, interpret or construe the
understandings of the Parties hereto.
16. Waiver. No waiver by either Party of any breach of any term or condition hereon shall be
deemed a waiver of the same or any subsequent breach of the same or any other term or
condition herein. No term or condition of this Agreement shall be deemed waived by
either Party unless waived in writing.
17. Entire Agreement. Except as provided herein, this Agreement supersedes all prior
agreements, negotiations and representations and is a full integration of the agreement of
the Parties regarding the subject matters of this Agreement.
18. Default and Breach. In the event of any breach of or default under this Agreement, the
Parties shall give prompt written notice of such alleged breach or default and the Party
receive such notice shall have thirty (30) days after receipt of such notice to cure such
alleged breach or default, prior to the seeking of any remedy provided for herein,
provided however, that said thirty (30) day period shall be reasonably extended if the
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{00124640.2} 6
defaulting Party has initiated the cure of said breach of default and is diligently
proceeding therewith.
19. No Third-Party Beneficiaries. This Agreement and the covenants contained herein are
made solely for the benefits of the Parties, and their respective successors, assigns,
affiliates and representatives and no other person shall be entitled to any rights hereunder.
20. Authorization. The Village of Willow Springs, the Village of Wilmette, the Village of
Winnetka and the City of Evanston each hereby warrant and represent that their
respective signatures set forth below have been, and are on the date of this Agreement,
duly authorized by all necessary and appropriate corporate and/or governmental action to
execute this Agreement.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK
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{00124640.2} 7
IN WITNESS THEREOF, the Parties have executed this Agreement on the dates
indicated.
THE VILLAGE OF WILLOW SPRINGS
By: ___________________ Attest: ____________________
Village President
Date: _________________ Date: _________________
THE VILLAGE OF WILMETTE
By: ___________________ Attest: ____________________
Village President
Date: _________________ Date: _________________
THE VILLAGE OF WINNETKA
By: ___________________ Attest: ____________________
Village President
Date: _________________ Date: _________________
THE CITY OF EVANSTON
By: ___________________ Attest: ____________________
City Mayor
Date: _________________ Date: _________________
Page 12 of 13
A7.Page 99 of 195
{00124640.2} 8
EXHIBIT A
Page 13 of 13
A7.Page 100 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Interim Deputy City Manager
Subject: Resolution 36-R-22, Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement between the City of Evanston and the
Forest Preserve District of Cook County
Date: May 23, 2022
Recommended Action:
Staff recommends City Council adopt Resolution 36-R-22, Authorizing the Interim City
Manager to Execute an Intergovernmental Agreement between the City of Evanston and the
Forest Preserve District of Cook County
Funding Source:
CARP:
Green Infrastructure
Council Action:
For Action
Summary:
The Dwight Perking Woods is a Cook County Forest Preserve that is bordered on three sides
by Evanston street right-of-way (ROW). The ROW adjacent to the Forest Preserve is
undeveloped, but does have street lights, traffic signs and fire hydrants located wi thin the City
ROW.
The IGA clarifies that the City does own the undeveloped ROW and grants the Forest Preserve
permission to conduct activities within the ROW as long as the activities are in compliance with
City Ordinances. The IGA also specifically requires that any pesticide use within the ROW must
comply with the Evanston Sustainable Pest Control and Pesticide Reduction Policy.
Attachments:
Resolution 36-R-22
A8.Page 101 of 195
5/23/2022
36-R-22
A RESOLUTION
Authorizing the Interim City Manager to Execute an Intergovernmental
Agreement between the City of Evanston and the Forest Preserve
District of Cook County
WHEREAS, the City of Evanston (“City”), located in Cook County, Illinois,
is a home rule unit of government under the provisions of the 1970 Constitution of the
State of Illinois, can exercise any power and perform any function pertaining to its
government affairs, including but not limited to the ability to enter into agreements; and
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970, the
Intergovernmental Cooperation Act (5 ILCS 22/1 et seq.) and Sections 1-4-6 and 11-1-
2.1 of the Illinois Municipal Code (65 ILCS 5/11-1-2.1), authorize and encourage
intergovernmental cooperation among enforcement agencies to provide police
protection; and
WHEREAS, the Forest Preserve District of Cook County owns certain
parcels of land within the City comprising an area commonly referred to as Perkins
Woods, which is generally depicted in Exhibit A to the Intergovernmental Agreement
(“Agreement”) attached hereto as Exhibit 1; and
WHEREAS, Perkins Woods is bordered generally on the north by Colfax
Street, on the south by Grant Street, on the east by the Lincolnwood Elementary
School, and on the west by Ewing Avenue; and
WHEREAS, the City owns transportation rights-of-way extending 21 feet
south from the center of Colfax Street, 21 feet north from the center of Grant Street, and
19 feet east from the center of Ewing Avenue (hereinafter “ROWs”); and
Page 2 of 12
A8.Page 102 of 195
36-R-22
~2~
WHEREAS, each of the City’s ROWs extend several feet beyond the curb
of the respective streets in the direction of the Forest Preserve District’s land, and no
visible separation exists between the Forest Preserve District’s land and the City’s
ROWs in these three directions; and
WHEREAS, it is the mission of the Forest Preserve District to acquire,
preserve, protect, restore, and maintain the natural features and ecological values of
land within Cook County for the education, pleasure and recreation of the public, and in
furtherance of these objectives to undertake programs and activities such as biological
and physical inventory, scientific research, habitat and wildlife management; and
WHEREAS, the City and the Forest Preserve District are interested in
amplifying the Forest Preserve District’s Ecological Stewardship Volunteer Program at
Perkins Woods which will broaden local support for local natural areas, and increase the
number of stewardship leaders and volunteer participation; and
WHEREAS, the City and the Forest Preserve District and the natural
areas that they own and manage are faced with a common set of conservation threats
including the establishment and spread of invasive species; and
WHEREAS, the Forest Preserve District primarily through its Ecological
Volunteer Stewards who volunteer at Perkins Woods, wish to conduct activities toward
the eradication of invasive species at Perkins Woods, including within the ROWs, which
may include mechanical, chemical and biological mechanisms.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
Page 3 of 12
A8.Page 103 of 195
36-R-22
~3~
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: That the Interim City Manager or her designee is hereby
authorized and directed to sign, and the City Clerk is hereby directed to attest on behalf
of the City, the IGA with the Forest Preserve District, attached hereto as Exhibit 1 and
incorporated herein by reference.
SECTION 3: The Interim City Manager is hereby authorized and directed
to negotiate any additional conditions of the Agreement that she deems to be in the best
interest of the City.
SECTION 4: This Resolution shall be in full force and effect from and
after the date of its passage and approval in the manner provided by law.
Attest:
_______________________________
Stephanie Mendoza, Deputy City Clerk
Adopted: __________________, 2022
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 12
A8.Page 104 of 195
36-R-22
~4~
EXHIBIT 1
Intergovernmental Agreement Between the City of Evanston and the
Forest Preserve District of Cook County
Page 5 of 12
A8.Page 105 of 195
1
INTERGOVERNMENTAL AGREEMENT
between and among the
CITY OF EVANSTON
and
FOREST PRESERVE DISTRICT OF COOK COUNTY
THIS AGREEMENT (“Agreement”) is made and entered into by and between the City of
Evanston (“Evanston”) and the Forest Preserve District of Cook County (“Forest Preserves”),
hereinafter referred to collectively as the “Parties” and individually as a “Party.”
WHEREAS, the Forest Preserves owns certain parcels of land within the City of Evanston
comprising an area commonly referred to as Perkins Woods, which is generally depicted on Exhibit
A attached hereto; and
WHEREAS, Perkins Woods is bordered generally on the north by Colfax Street, on the
south by Grant Street, on the east by the Lincolnwood Elementary School, and on the west by
Ewing Avenue; and
WHEREAS, Evanston owns transportation rights-of-way extending 21 feet south from the
center of Colfax Street, 21 feet north from the center of Grant Street, and 19 feet east from the
center of Ewing Avenue (hereinafter, “ROWs”); and
WHEREAS, each of Evanston’s ROWs extend several feet beyond the curb of the
respective streets in the direction of the Forest Preserves’ land, and no visible separation exists
between the Forest Preserves’ land and Evanston’s ROWs in these three directions; and
WHEREAS, it is the mission of the Forest Preserves to acquire, preserve, protect, restore,
and maintain the natural features and ecological values of land within Cook County for the
education, pleasure and recreation of the public, and in furtherance of these objectives to undertake
programs and activities such as biological and physical inventory, scientific research, habitat and
wildlife management; and
WHEREAS, the Parties are interested in amplifying the Forest Preserves’ Ecological
Stewardship Volunteer Program at Perkins Woods which will broaden local support for stewardship
and habitat restoration, increase the number of people who will advocate for local natural areas, and
increase the number of stewardship leaders and volunteer participation; and
WHEREAS, the Parties and the natural areas that they own and manage are faced with a
common set of conservation threats including the establishment and spread of invasive species; and
WHEREAS, the Forest Preserves, primarily through its Ecological Volunteer Stewards who
volunteer at Perkins Woods, wish to conduct activities toward the eradication of invasive species at
Perkins Woods, including within the ROWs, which may include mechanical, chemical and
biological mechanisms; and
WHEREAS, the Parties to this Agreement are authorized to execute and implement this
Agreement;
Page 6 of 12
A8.Page 106 of 195
2
NOW, THEREFORE the Parties, intending to cooperate in the management and protection of
Perkins Woods, agree as follows;
I. OBJECTIVES
This Agreement is intended to formalize, for the mutual benefit of the Parties, restoration,
conservation, and management collaboration between the Parties for the protection and
management of Perkins Woods and the ROWs, including invasive plant control. Through this
Agreement, the Parties will focus on common threats and, working together, intend to achieve a
positive ecological impact on Perkins Woods’ ecosystem that is greater than the impact they could
achieve working individually.
Ecological management of Perkins Woods including the ROWs may be more effective and cost
efficient if the Parties work together to coordinate management efforts, share resources and
information to improve management practices, and work jointly to secure grant funds and
implement common management objectives.
II. RESPONSIBILITIES
A. Cooperative Activities: Each Party may, but is not obligated to, conduct the
following activities, either individually or with one or more other Parties:
1. Share information on land management techniques and effectiveness relevant to
conservation threats and long-term conservation and land management goals.
2. Share research and monitoring data and findings relevant to conservation threats
and long-term conservation and land management goals.
3. Implement activities with the ROWs related to abatement of common threats and
achievement of common land management and long-term conservation goals.
5. Establish contracts or other prior, express, written permission to allow the Parties
to implement management within the ROWs when there is mutual agreement.
6. Develop, document, and implement a long-term conservation plan for the ROWs.
B. ROW Cooperative Restoration and Management Activities: Each Party may, but is
not obligated to, conduct the following restoration, management, and outreach
activities within the ROWs, either individually or with one or more other parties
including the Forest Preserves’ Ecological Stewardship Volunteers:
1. Mowing, cutting, and/or treating woody invasive plants;
2. Mowing, cutting, pulling, and/or treating herbaceous invasive plants;
3. Nursery production (e.g., propagation, seed collection, transplanting, weeding)
4. Conducting surveys, including but not limited to insects, birds, and rare plants;
5. Conducting public outreach efforts (e.g., tours, flyers, work parties);
6. Collecting prairie seed and planting it into old field and disturbed areas; and
7. Trash and debris removal;
Page 7 of 12
A8.Page 107 of 195
3
(individually referred to as an “Activity” and collectively referred to as, the “Activities”).
C. No Obligations: Nothing in this agreement shall be construed as obligating any Party
to assist with, or complete, any specific Activity. However, if a Party undertakes any
Activity, it will do so in compliance within the provisions of this Agreement. Any
Party may, at any time, elect to withdraw its participation from any Activity, at its
sole discretion, unless such withdrawal is prohibited by a contract other than this
Agreement.
D. General Management: The Parties agree to the following general management terms
and conditions when conducting any Activity:
1. The Parties may share their personnel and equipment for the performance of any
Activity.
2. Evanston shall allow the Forest Preserves to conduct Activities on land within
the ROWs, provided both Parties acknowledge that any and all work shall: a) be
performed in accordance with the guidance provided by the Party that owns, or
has primary management responsibility for, the property upon which the Activity
will occur, and b) follow the management objectives of the Forest Preserves’
approved management plan for Perkins Woods.
3. Each Party shall comply with all laws related to rare plant and animal species,
and when applicable, use the appropriate avoidance and minimization measures
set forth therein. Such laws may include, without limitation: Illinois Endangered
Species Protection Act (520 ILCS 10/1, et seq.), Illinois Natural Areas
Preservation Act (525 ILCS 30/1, et seq.), and Interagency Wetland Policy Act
of 1989 (20 ILCS 830/1-1, et seq.).
E. Record Keeping. Forest Preserves shall, for a minimum period of time as may be
required by law, keep reasonable records documenting Activities performed with the
ROWs and transmit copies of such records to Evanston upon request.
F. Compliance with Ordinances: When working with the ROWs, Forest Preserves shall
comply with requirements established by ordinance of either Party and may, at its
discretion, exercise the authority to hold its employees, contractors, and volunteers to
a higher standard. Forest Preserves shall at all times abide by Evanston’s ordinances
regarding curb setback.
G. Pesticide Use: Notwithstanding any other term of this agreement, anyone applying
general-use and restricted-use pesticide within the ROW under this agreement must
comply with Illinois Pesticide Act and the City of Evanston Sustainable Pest Control
and Pesticide Reduction Policy, Resolution 20-R-10, as may be in effect.
III. RIGHTS OF NON-PARTIES
Nothing contained in this Agreement shall be construed as providing any right to any third-party, or
permission or authorization to enter or take action on any land that is not owned by a Party
signatory to this Agreement or for which a Party does not have primary management responsibility.
Entrance to or Activities upon such lands requires prior, express, written permission from, or a
separate agreement with, the owner or manager thereof.
Page 8 of 12
A8.Page 108 of 195
4
IV. NO WAIVER OF RIGHTS
No Waiver of Rights. Nothing contained in this Agreement shall be construed as waiving or
limiting any powers of any Party or waiving the responsibilities of the Parties to perform their work
in accordance with applicable federal, state, or local law, ordinances and rules.
V. LIASONS
Forest Preserves
John McCabe, Director of Resource Management
Forest Preserve District of Cook County
536 N. Harlem Avenue
River Forest, Il. 60305
708-771-1180
John.Mccabe@cookcountyil.gov
City of Evanston
Public Works Department
City of Evanston
2100 Ridge Ave
Evanston, IL 60201
847-448-4311
VI. LIABILITY/RESPONSIBILITY
No Party, nor its officers, employees, contractors, or volunteers will be deemed an employee or
agent of any other Party. To the extent required by law, each Party will be responsible for providing
workers’ compensation coverage for its own employees participating in any management activity
under this Agreement.
Each Party shall be responsible for the consequences of its own acts, errors, or omissions and those
of its employees, volunteers, boards, commissions, agencies, officers, and representatives and shall
be responsible for any losses, claims, and liabilities which are attributable to such acts, errors, or
omissions including providing its own defense. In situations including joint liability, each Party
shall be responsible for the consequences of its own acts, errors, or omissions and those of its
employees, agents, boards, commissions, agencies, officers and representatives. Each Party shall
defend and indemnify the other Party against and from claims alleging to arise out of the acts,
errors, or omissions of the Party and its employees, volunteers, boards, commissions, agencies,
officers, and representatives in connection with this Agreement. It is not the intent of the Parties to
impose liability beyond that imposed by state statutes or to waive any immunity or defense
otherwise available.
VII. TERM
Page 9 of 12
A8.Page 109 of 195
5
This Agreement shall be effective upon execution by both Parties and shall be in effect for a term of
ten (10) years unless extended by mutual written agreement of the Parties, or until terminated as set
forth herein.
Either Party shall have the right to withdraw from and terminate this Agreement by giving thirty
(30) days’ written notice to the other Party of its intent to terminate. However, the terminating
Party shall still be bound by Paragraph VI in connection with work done while it was a Party to the
Agreement.
VIII. SEVERABILITY
If any provision of this Agreement shall be adjudged to be unlawful or contrary to public policy,
then that provision shall be deemed null and void and severable from the remaining provisions, and
shall in no way affect the validity of this Agreement.
IX. WAIVER
Failure or delay on the part of any Party to exercise any right, power, privilege or remedy hereunder
shall not constitute a waiver thereof. A waiver of any default shall not operate as a waiver of any
other default or of the same type of default on a future occasion.
X. FINANCIAL OBLIGATIONS/ TRANSFER OF FUNDS
This Agreement does not obligate any Party to provide financial support of any sort. Each Party will
provide for salary or wage costs of its own employees, shall pay its own contractors, and shall cover
the costs of operation and maintenance of its own equipment, and there shall be no exchange of
funds for the obligations described herein.
XI. OTHER COOPERATORS
This Agreement does not preclude the Parties from establishing similar agreements and/or contracts
with other individuals, corporations, agencies, and public or private organizations. The Parties
recognize the importance of continuing to cooperate and work with others in programs of mutual
interest and to be able to, by means of a written document signed by all Parties, invite others to
participate in the activities implemented under this Agreement.
XII. NO JOINT VENTURE
The Parties agree that they are not entering into a legal partnership, joint venture or other such
business arrangement, nor is the purpose of the Parties to enter into a commercial undertaking for
monetary gain. No Party shall refer to or treat the arrangements under this Agreement as a legal
partnership or take any action inconsistent with such intention.
XIII. ASSIGNMENT
No Party may assign or transfer its rights and obligations under this Agreement without the prior
written consent of the other signatory Parties.
XIV. COMPLIANCE WITH LAWS
Page 10 of 12
A8.Page 110 of 195
6
The Parties will observe all the applicable laws and regulations during the execution of the work or
Activities implemented under the provisions of this Agreement.
XV. GOVERNING LAW
This Agreement will be governed by, enforced by, and construed in accordance with the laws of the
State of Illinois, without regard to the principles of conflicts of law thereof.
XVI. VENUE AND CONSENT TO JURISDICTION
If a lawsuit related to the performance or non-performance of this Agreement and a specific parcel
of land owned by a Party, each Party hereto agrees to submit to the jurisdiction of the courts of the
county in which such land is located.
XVII. PERSONAL LIABILITY
Personal Liability. No employee, officer, elected or appointed official or agent of a Party shall be
individually or personally liable in connection with this Agreement.
XVIII. ENTIRETY
This Agreement, including any attachments and amendments, embodies the entire and complete
agreement and understanding between the Parties and supersedes all prior or contemporaneous
communications and negotiations, both oral and written and constitutes the entire agreement
between the Parties relating to the work set out above.
XIX. COUNTERPARTS
This Agreement may be executed in one or more counterparts, each of which shall be deemed an
original.
IN WITNESS WHEREOF, the Parties hereto have executed this agreement:
CITY OF EVANSTON
By: Date:
FOREST PRESERVE DISTRICT OF COOK COUNTY
By: Date:
Arnold Randall, General Superintendent
Page 11 of 12
A8.Page 111 of 195
Area To Be Maintained
by Forest Preserve
Streetlight
Streetlight
Streetlight
Streetlight
Fire Hydrant
Fire Hydrant
Fire Hydrant
Maintenance Area
21 Feet
21 Feet
19 Feet
See Exhibit Above For Distance
From Curb to City ROW
Typical Dimensions
4 Foot City Parkway
Requirements
EXHIBIT A
Page 12 of 12
A8.Page 112 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Interim Deputy City Manager
Subject: Ordinance 48-O-22, Amending Title 7, Chapter 12 of the City Code
Concerning Failure to Pay Delinquent Charges
Date: May 23, 2022
Recommended Action:
Councilmember Reid recommends City Council adopt Ordinance 48-O-22, Amending Title 7,
Chapter 12 of the City Code Concerning Failure to Pay Delinquent Charges. This ordinance
would eliminate water shut off at residential properties for non-payment of the water bill.
Funding Source:
Council Action:
For Introduction
Summary:
On July 20, 2021 Councilmember Reid made a referral to ban water shut offs. Staff had several
discussions with the APW Committee members expressing staff's concerns with this referral
and provided information to support staff's recommendation to resume water shut off for non -
payment.
If the Ordinance is adopted, staff will be placing liens on residential properties with delinquent
charges, in accordance with City Code, 7-12-7-4. - LIEN FOR WATER RATES AND
CHARGES, rather then performing a water shut off. This will shift the responsibi lity of
managing delinquent charges from the Water Production Bureau to the Legal Department
although the Legal Department does not have the capacity to take on a substantial new
responsibility.
Liens are usually filed and recorded after water service ha s been off for a while (vacant
property) and the outstanding balance is greater than $500.00. It is used as a way to secure
the past due balance owed to the City of Evanston in the event the property is sold or
transferred. During the March 14, 2022 A & PW committee meeting Councilmember Reid
suggested staff send out lien notices instead of shut-off notices. This is a strategy that the utility
A9.Page 113 of 195
could test to determine its effectiveness. Should a lien have to get filed as a result of non -
payment, the following are the steps and costs involved:
• Obtain the property address.
• Obtain the county tax pin number for the property.
• Obtain the legal description of the property (this can be time consuming).
• Complete the appropriate paperwork.
• Public Works Director or Water Production Bureau Chief signs the paperwork.
• The Law Department would file an action in Administrative Hearings or the Circuit Court
of Cook County to obtain a judgement.
• The Law Department would have to attend hearings requested by the complaint(s).
• Once a judgment is obtained, record the judgement as a lien against the property.
• Pay a fee of $40.00 for each lien that is being recorded.
• Code the water account as a lien alert in the City's utility billing system and add the lien
filing fee to the balance.
• Once the balance is paid a release of lien would have to be drafted and recorded with
the Recorder of Deeds.
• Provide the customer with a release of lien once the balance is paid.
When the Law Department files a lien, it takes approximately 4 hours of staff time for the
department. While this may seem unbelievable to some, the staff time might actually be an
understatement. As indicated above, the Law Department must draft a complaint, filed in either
administrative hearings or in the Circuit Court of Cook County in order to obtain a judgment.
Once the respondent receives notice of the complaint, they are entitled to a hearing before an
administrative hearing officer or judge. That can take several court dates, as respondents often
make promises to pay to avoid judgment. If and when a judgement is secured, the Law
Department will draft a Notice of Lien to be filed with the Cook County Recorder of Deeds. For
the 254 residential accounts on the current non-payment list, this would take 1,016 hours of
time by Law Department staff, and $10,600 in filing fees.
Because filing a lien takes court time in the Cook County court system, filing all of the non-paid
residential accounts as liens will put a significant burden on the court system. This will slow
down the processing of other court business.
In addition, liens are generally only good for 20 years, but certain judgments expire after 7
years and must be renewed earlier. The Law Department would need to track the liens and
refile them in either 7 or 20 years if the properties have not been sold. Additionally, new
judgments will need to be obtained as the accounts remain delinquent. The initial judgment
and lien will only capture the amount owed at that time. If the water bill remains unpaid even
after the lien is filed, the amount owed will continue to increase. This would require the Water
Department to consistently review the amount due and the process outlined above will repeat.
The Evanston Utility Bill is issued every two months. As such, every two months the amount
owed by a delinquent account increases and therefore requires an update to the lien amount.
In addition, other properties could become delinquent requiring new liens to be filed. Assuming
each shutoff is approximately 125 properties (less than half of the current list, assuming some
of the accounts will resolve with the notice of late payment), and there are six water billi ng
cycles per year, this could result in 750 liens per year.
Page 2 of 9
A9.Page 114 of 195
Selling a property that has a lien on it creates issues too. Clearing the title of this City-imposed
lien would potentially result in adding additional time for closing, which complicates closings
and would likely frustrate the buyer - new residents/property owners to Evanston. Liens often
become a point of negotiating for sales. New buyers could ultimately be in a position to
potentially pay a portion of the outstanding water bill lien; and it is anticipated that the City
would be approached in these instances with a request to remove or reduce the outstanding
amount. If the lien amount were to grow significantly, it could potentially present a significant
barrier to purchasing a property.
A final consideration is that in some instances, renters are responsible for paying the Utility bill.
This occurs in some residential instances, but is often the case for commercial or industrial
properties. If a tenant and a landlord were in dispute , the tenant could potentially stop paying
the utility bill (with no threat of shut-off) and the landlord would be saddled with a lien on the
property’s title.
Background:
The APW Committee Members requested additional information for the following questio ns:
1. What is the financial impact on those cities where water is not being shut-off?
2. Have other cities performed liens in lieu of performing shut-offs? If so, what has been
the impact of using liens as a collection strategy compared to shut -offs?
3. What are the top five or ten past due amounts for residential properties that would
currently qualify for water shut-off?
4. What was the duration of each shutoff from October 2019?
For the first two questions, staff requested a survey from member communities that belong to
the Northwest Municipal Conference (NWMC) on April 12, 2022. The following communities
responded to the survey: Antioch, Arlington Heights, Barrington, Bartlett, Buffalo Grove, Elk
Grove Village, Grayslake, Lake Forest, Lake Zurich, Lincolnshire, Niles, Palatine, Park Ridge,
Schaumburg, Skokie, Streamwood, Wheeling, and Winnetka.
Question: What is the financial impact on those cities where water is not being shut-off?
Answer: All participating communities with the exception of one responded that they perform
non-payment water shut-off enforcement. The responses given regarding the financial impact
that was experienced during the shut-off moratorium included the following statements:
• "There really isn't an impact since we eventually receive the money for water used".
• "The Village has experienced a reduction in water utility revenue due to the moratorium
period".
• "We were not hit too bad. We put people on Payment Arrangements. They would pay a
set amount that they could afford every month without any late charges. We still had to
call and tag them to pay but no shut off. We als o send the people who were really
struggling to the County Township office for assistance".
• "Our collection rate was slightly less during the stay at home order in early 2020. Since
then our collection rate has returned to pre-pandemic levels".
• "There were more utility accounts that were in arrears on their payments during the
height of the pandemic. However, outstanding utility accounts have started to return
closer to pre-pandemic amounts".
Page 3 of 9
A9.Page 115 of 195
• "None" (this response was given twice).
• "NA".
The financial impact that is being experienced in Evanston since pausing water shut -offs
indicated that 484 accounts were past due in the amount of $491,101.48. The last time the City
performed water shut-offs due to non-payment 89 accounts were past due in the amount of
$22,818.44. This represents a past due balance percent increase of over 2,000% since water
shut-offs were suspended. The percent increase regarding the number of accounts on the
water shut-off before and after shut-offs were suspended greater than 400%. The following is
a summary of past due water accounts as of April 8, 2022:
Chicago currently has suspended residential water shutoffs for nonpayment. Chicago has not
released any public statements on the cost of the program or the moratorium. However,
according to the Water Fund and Sewer Fund’s respective Annual Comprehensive Financial
Reports, the funds’ allowance for doubtful accounts increased between 2019 and 2022 by $27
million and $19 million, respectively. Thus, staff estimates that six months of reduced collection
activity cost the Chicago Department of Water Management $46 million.
Philadelphia instituted a moratorium on water service shut offs and restored service to
previously shut off accounts in March 2020. The moratorium is currently set to expire in June
2022. Water and sewer service charge revenue dropped from $745.3 million in 2019 to $732.4
million in 2020 to $715.8 million in 2021.
Detroit also instituted a moratorium on water service shut offs in March 2020. Prior to the
moratorium Detroit residential collection rate was at 95%, but has dropped to 75% as soon as
the moratorium was instituted. Advocates in Detroit are pushing for th e City to develop an
affordable rate.
Question: Have other cities performed liens in lieu of performing shut -offs? If so, what has
been the impact of using liens as a collection strategy compared to shut -offs?
Answer: All participating communities responded no or NA to this survey question with the
exception of one (answered yes but they still perform water shut -offs and issue liens after the
water has been shut-off). Staff is not aware of other cities that perform liens in lieu of water
shut-offs.
Question: What are the top five or ten past due amounts for residential properties that would
currently qualify for water shut-off?
Page 4 of 9
A9.Page 116 of 195
Answer:
Question: What was the duration of each shutoff from October 2019?
Answer: The following is the breakdown from the October 2019 shut off event:
• Accounts turned on the same day: 50% (45)
• Accounts turned on the next day: 33% (29)
• Accounts turned on in two days: 9% (8)
• Accounts turned on in three or more days: 8% (7)
Properties that remain off for several days are reported to Health and Human Services and
Community Development departments for follow up.
Analysis:
Evanston has made several improvements to help residents that have delinquent utility bill
charges. The City now provides the following options to prevent water service disconnection:
• Establish a payment arrangement (up to 24 months). Accounts that are current with
their payment arrangement will not be shut-off.
• Participate in the emergency assistance program available through the Health and
Human Services Department
• Participate in the City affordable water and sewer rates based on LIHEAP eligibility.
Accounts that are approved for the affordable water and sewer rates will not be
shut-off.
• Participate in CEDA's LIHWAP program. The City is an approved CEDA LIHWAP
vendor that can receive a one-time payment of $1,500.00 from CEDA toward an
approved account holders balance to avoid water shut-off. Households that are
approved for LIHWAP will automatically be approved to receive the affordable water
and sewer rates and therefore will not be shut-off.
The cost for a Water Production employee to perform a water shutoff averages $66.50.
This includes 1.5 hours of labor ($52.50) and an equipment cost of $14.00. In comparison,
a paralegal would need to spend approximately 4 hours to file the lien ($140.0 0) and if an
attorney had to be involved for a court appearance, each hour in court would cost an extra
$65.50.
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Legislative History:
Discussion regarding water shutoff for non-payment have taken place the the March 14, March
28 and April 11, 2022 APW Committee meetings.
Attachments:
Ordinance 48-O-22, Amending Title 7, Chapter 12 of the City Code Concerning Failure to
Pay Delinquent Charges
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5/09/2022
48-O-22
AN ORDINANCE
Amending Title 7, Chapter 12 of the City Code
Concerning Failure to Pay Delinquent Charges
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-12-7-3 of the Evanston City Code of 2012, as
amended (“City Code”), is hereby amended as follows:
7-12-7-3. – FAILURE TO PAY DELIQUENT CHARGES.
Whenever any such bills for a non-residential property shall remain unpaid for a period
of more than thirty (30) days from the date of the statement provided for, the water
shall be turned off from the premises of such delinquent consumer and the service
shall not be turned on until all water bills in arrears shall have been paid, including all
penalties accrued and a water turnon charge applied as listed in 7-12-17 of this
Chapter.
No such discontinuation of water service shall be made between five o’clock (5:00)
P.M. Thursday and eight o’clock (8:00) A.M. Monday.
SECTION 2: Section 7-12-12 of the Evanston City Code of 2012, as
amended (“City Code”), is hereby amended as follows:
7-12-12. – UNAUTHORIZED TURNING ON OF WATER.
Where the water supply to any non-residential building, structure or premises shall
have been turned off or stopped on account of the nonpayment of water rates or on
account of the violation of any of the provisions of this Chapter, or for any other reason
or cause whatsoever, where such turning off of or stopping of water has been done by
the City, the water shall not again be supplied to such building, structure or premises
or be turned on therein or thereto unless authorized by the City Manager, or his/her
designees, if it shall be found by the City Manager, or his/her designees that the water
supply has been turned on or into any such building, structure or premises from which
it has been turned off or stopped by the City for cause, in violation of the provisions of
this Section, the City Manager, or his/her designees shall have the authority to and it
shall be his/her duty to see to it that the service or supply pipe by and through which
water is supplied to such building, structure or premises is disconnected at the water
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48-O-22
~2~
mains or as near thereto as is practical and no water shall again be supplied to such
building, structure or premises or be permitted to be turned on therein or thereto until
all back water charges, costs and damages incurred by the City in stopping the
supply, together with a penalty as listed in Section 7-12-17 of this Chapter as
liquidated damages for and on account of the unlawful and unauthorized turning on of
such water to such premises shall have been paid to the City.
The amounts specified to be paid in this Section shall be paid by the person owning or
occupying, or in possession, charge, or control of such building, structure or premises
at the time it is desired to have the water turned on or supplied thereto, irrespective of
whether such person shall have been the one guilty of violating the provisions of this
chapter. Such person shall be held responsible for any tampering with the stops,
meters or shutoff boxes on or serving his/her premises, or in his/her building or
structure and also held responsible for any unlawful or unauthorized turning on of the
water into or upon his/her building, structure or premises.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced:_________________, 2022
Adopted:___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
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48-O-22
~3~
Page 9 of 9
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Interim Deputy City Manager
Subject: Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening Program
from Employment Criteria.
Date: May 23, 2022
Recommended Action:
Councilmember Burns recommends adoption of Ordinance 49 -O-22, excluding the presence
of cannabinoids in the City's pre-employment drug screening program from employment
criteria.
CARP:
Municipal Operations
Committee Action:
For Introduction
Summary:
On April 7, 2022, the Referrals Committee heard and passed a referral from Councilmember
Burns regarding the City's current policy regarding cannabis use and pre-employment drug
screening for city employees.
The Human Resources Division is in the process of reviewing pre-employment medical
physical parameters including drug screening and plans to deploy revised parameters with the
release of the updated Employee Handbook.
Revised parameters will include the removal of testing for cannabinoids in pre-employment
screenings for all positions not deemed to be “safety sensitive”. In conjunction with the City’s
Drug Free Workplace Policy cannabinoids will still be screened for in instances of reasonable
suspicion and following all on-the-job accidents.
The revised edition of the Employee Handbook will include a modified list of safety sensitive
positions. Safety sensitive positions are defined as those positions involving functions, duties
A10.Page 122 of 195
and responsibilities which have a direct and substantial effect on public health or safety or on
the health of or safety of co-workers. Safety sensitive positions include, but are not limited to:
• All sworn positions in the Police and Fire Departments
• Telecommunicators
• Service Desk Operators
• Water Plant Operators
• Water Chemists
• Lifeguards
• Positions providing direct health services to the public
• Positions providing direct services to children
• Positions required to drive, maintain, or repair heavy equipment
• Positions required to use, maintain, or repair dangerous tools and equipment, including
high level of electrical voltage
While cannabinoids became legalized in Illinois for recreational use, persons employed in
certain positions and/or holding Commercial Drivers License are p rohibited from using
cannabis. CDL employees are subject to comply with the Omnibus Transportation Employee
Testing Act which includes the following requirements:
• Employers are required to test safety-sensitive employees at certain points. These
points include pre-employment (as a new hire or before the employee begins safety-
sensitive functions for the first time) and whenever there is "reasonable cause or
suspicion" that an employee has been involved in the use of or is under the influence of
drugs or alcohol at work. Tests are also required immediately after an employee is
involved in an accident and before allowing an employee to return to duty following a
testing violation.
• Employers are also required to have a program of random drug testing in place .
• All drug testing conducted under the act must test for five different classes of drugs:
marijuana metabolites, cocaine metabolites, amphetamines, opioid metabolites, and
phencyclidine (PCP).
The Law Department researched and sought the advice of several municipal attorneys,
including neighboring communities and the Illinois Municipal League. The City Council may
set parameters for employment similar to the adoption of ordinances setting rules for the Civil
Service Commission, which lays out the criteria for the employment of the City's public safety
personnel. a prein cannabinoids of excluding legislation Accordingly, the presence -
employment drug screening is a proper exercise of City Council authority.
The Illinois Human Rights Act prohibits discrimination for use of medical marijuana; however,
employers, including the City, may rescind job offers based on a positive test. 410 ILCS
705/10-50(e).
Attachments:
49-O-22 Amending Title 1, Chapter 9 to Exclude Presence of Cannabinoids from City's Drug
Screening AR 5-13-22
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5/23/22
49-O-22
AN ORDINANCE
Amending Title 1, Chapter 9, “Municipal Officers and Employees” to
Add Section 8, “Excluding the Presence of Cannabinoids in the City’s
Pre-Employment Drug Screening Program from Employment Criteria”
WHEREAS, on January 1, 2020, the State of Illinois legalized recreational
marijuana use, passing the Illinois Cannabis Regulation and Tax Act, 410 ILCS 705/;
and
WHEREAS, the City of Evanston desires to exclude the presence of
cannabinoids from the City’s pre-employment drug screening for applicants applying for
City employment; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Title 1, Chapter 9, “Municipal Officers and
Employees,” of the Evanston City Code of 2012, as amended, is hereby amended to
read as follows:
1-9-8 – EXCLUDING THE PRESENCE OF CANNABINOIDS IN THE CITY’S PRE-
EMPLOYMENT DRUG SCREENING PROGRAM FROM EMPLOYMENT CRITERIA.
No person shall be denied employment by the City of Evanston for the presence
of cannabinoids in the City’s pre-employment drug screening.
SECTION 2: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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49-O-22
~2~
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2022
Adopted:___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
A10.Page 125 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Richard Eddington, Interim Police Chief
Subject: Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code To
Reflect Changes in the Public Safety Commission Rules
Date: May 23, 2022
Recommended Action:
Staff recommends City Council adoption of Ordinance 32-O-22, Amending Title 2, Chapter 2
of the City Code to reflect changes in the Public Safety Commission Rules.
Council Action:
For Action
Summary:
The Evanston Police Department's 2022 budgeted positions and current headcount is at its
lowest level in recent history. There are currently 28 sworn positions vacant in various units.
The proposed ordinance amendment will expand the number of eligible sworn candidates by
allowing applicants to present a valid Illinois POWER card attained no more than one year
before the date of the scheduled written exam. The Illinois Law Enforcement and Standards
Board established the Peace Officer Wellness Evaluation Report (P.O.W.E.R. Test) in
recognition essential law of performance the in fitness physical of importance the of
enforcement duties. As we enter spring and Covid restrictions continue to relax, addressing
staffing shortages is critical to the delivery of service in an efficient manner.
Legislative History:
Ordinance 32-O-22 was introduced at the May 9, 2022 City Council meeting
Attachments:
Ordinance 32-O-22 Amending Title 2, Chapter 2 to Update the Public Safety Commission
Rules
Ordinance 32-O-22 - Exhibit A Rules and Regulations of the Civil Service Commission
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4/1/2022
32-O-22
AN ORDINANCE
Amending Title 2, Chapter 2 of the City Code
To Reflect Changes in the Public Safety Commission Rules
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: That section 2-2-6 of the Evanston City Code of 2015, as
amended, is hereby further amended to read as follows:
2-2-6: RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE
COMMISSION
The Evanston Public Safety Civil Service Commission Rules attached to Ordinance 24-
O-22 as Exhibit 1 are hereby redacted in full and replaced by the Public Safety Civil
Service Commission Rules which are attached to Ordinance No . 32-O-22 as Exhibit A
and incorporated herein as if fully restated.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 32-O-22 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 32-O-22 shall be in full force and effect from
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32-O-22
~2~
and after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 3 of 18
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32-O-22
~3~
EXHIBIT A
RULES AND REGULATIONS OF THE
PUBLIC SAFETY CIVIL SERVICE COMMISSION
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RULES AND REGULATIONS OF THE
PUBLIC SAFETY CIVIL SERVICE COMMISSION
These Rules and Regulations (“Rules”) of the Public Safety Civil Service Commission, as
amended, replace all prior versions in their entirety, by adoption by the Public Safety Civil
Service Commission and the City Council of the City of Evanston.
I. ADMINISTRATION
A. Purpose: The Public Safety Civil Service Commission (“Commission”) of the City of
Evanston (“City”), Cook County, Illinois makes original appointments (of entry-level police
officers and firefighters) in accordance with the Civil Service Act, 65 ILCS 5/10-1-1 et seq. (the
“Act”). The purpose of the Commission is to promote fair and equal treatment and opportunity
under the law.
B. Effective Date: The Rules, as amended, shall take effect upon the adoption by the City
Council and subsequent approval by the Mayor of Ordinance 24-O-22. The final eligibility lists
in place as of the Effective Date of the passage of these Rules (for either the Police or Fire
Department candidates for initial appointment) shall not be impacted by the revisions to the
Rules. After the expiration of the current final eligibility list(s) and the commencement of a new
hiring process, these Rules shall be implemented.
C. Authority: The Commission derives its power and authority from the Act and from Title
2, Chapter 3 “Public Safety Civil Service Commission and Division of Human Resources,” as
amended. The Act and these Rules govern the procedures by which the Commission must
operate and appoint candidates. Adherence to the Act and all other applicable federal, S tate, and
local regulations are of paramount concern and consideration, including but not limited to rules
and regulations of the U.S. Equal Employment Opportunity Commission.
D. Definitions:
1. The word “Commission” shall mean the Public Safety Civil Service Commission.
2. The word “Officer” shall mean any individual holding a permanent office as a full time
sworn member of the Police Department of the City of Evanston as described under the
provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as
amended. It shall include probationary members, except when otherwise specified.
3. The word “Firefighter” shall mean any firefighter/paramedic holding a permanent office
as a full time sworn member of the Fire Department of the City of Evanston as described under
the provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as
amended. It shall include probationary members, except when otherwise specified.
4. Any time reference is made to the “Police Chief” or “Fire Chief,” the terms shall include
any person duly acting in place of the Police Chief or Fire Chief.
5. The word “City” shall mean the City of Evanston, Cook County, Illinois.
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6. “Corporate Authorities” shall mean the Mayor and City Council of the City of Evanston.
7. “City Code” shall mean the City of Evanston Code.
8. “Commissioner” shall mean a member of the Public Safety Civil Service Commission.
9. “Employee Manual” shall mean and refer to the Employee Manual of the City of
Evanston which sets forth the established procedures to implement and carry out the policies of
the City of Evanston regarding the personnel system as contained in the City Code, Title 2,
Chapter 3, and further contained in the Rules of the Public Safety Civil Service Commission.
10. “Competitive Examination Process” shall mean and refer to the specific preference points
and questions agreed upon by the Commissioners prior to the commencement of the application
process of original appointment for either the Fire Department or Police Department.
E. Commissioners: The Mayor, with the approval of the City Council, shall appoint seven
(7) persons who shall constitute and be known as the Public Safety Civil Service Commission.
The Commission shall annually, on the first meeting of the year, elect a Chairman. Those
holding office at the time of the effective date of this Ordinance shall continue in office until the
expiration of the terms to which they have been appointed. After the expiration of the terms of
the existing Commissioners, the Mayor shall, in like manner, appoint person(s) as the successor
of the respective Commissioner whose term will expire that year to serve as such Commissioner
for three (3) years and until his/her successor is appointed and qualified. At the discretion of the
Mayor, each Commissioner may be reappointed for just one (1) additional term. Human
Resources Division Manager or assigned designee will function as the secretary for the
Commission.
F. Duties of the Commission:
1. The Commission shall review and approve the Competitive Examination Process for
original appointment of police officers and firefighters. All other hiring will be conducted by the
Human Resources Division Manager at the direction of the City Manager or his/her designee and
completed in accordance with the Employee Manual and other rules, regulations and laws. The
Commission’s role during the Competitive Examination Process includes the task of reviewing
and affirming the process contemplated by the Human Resources Division Manager and Fire
Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to
commencement of any acceptance of applications for said vacancy. See Section III for further
detail and guidance.
2. Participation on final Commission interviews: Commissioners will be expected to
participate in final Commission interviews of candidates. The applicants who pass all preceding
examination elements shall be required to undergo a final Commission interview as discussed
below.
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3. The Commission shall be responsible for the certification of persons for initial hire to the
Fire Department and Police Department. The Commission shall certify these candidates of the
Departments in accordance with, and to the extent provided in, these Rules.
4. The Commission is also charged with the recruitment of qualified local candidates for
open vacancies for initial hire to the Police and Fire Departments.
G. Meetings:
1. Meetings may be scheduled at the mutual convenience of the Commission members as
needed. Notice shall be posted and meetings shall be open to the public and conducted in
accordance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.
2. Special meetings shall be open. Notice of a special meeting shall be posted forty-eight
(48) hours prior to convening. A meeting may be called by the filing of a notice, in writing, with
the secretary and signed either by the chairperson of the Commission or, in the event of the
absence of the chairperson, a member of the Commission. This notice shall contain a brief
statement of the business to be submitted for the consideration of the Commission at such special
meetings. It shall set forth the time and place of such special meeting. No other business shall
be considered at such special meeting unless a quorum of Commissioners is present.
3. During any regular or special meeting, a closed session may be held upon a proper
motion made by any single member of the Commission for the purpose of discussing personnel.
No closed session meetings shall be held at a special meeting unless the closed session is noted
on the agenda. Closed sessions may be limited to Commission members and such invited persons
as the Commission may deem necessary. The secretary will record the motion to close the
meeting and keep minutes of the closed session. Closed sessions shall be taped, audibly or
visually, with said tapes being maintained consistent with the Open Meetings Act.
H. Quorum: A quorum of the Commission shall be a majority of the Commissioners
appointed and currently serving.
I. Order of Business: The order of business shall be dictated by a packet and agenda
prepared and presented to the Commission in advance and the order of business shall typically be
as follows:
I. Approval of the minutes
II. Communications
III. Chief Forum and updates from the Departments
IV. Old Business
V. New Business
VI. Adjournment
J. Rules of Procedure: The Commission shall be guided by parliamentary law as
prescribed in Roberts Rules of Order, as amended, unless in conflict with these Rules and
Regulations.
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K. Amendments to the Rules: Proposed amendments to these Rules may be made at any
meetings of the Commission and shall be done in consultation with the City Manager and the
Corporation Counsel. The proposed amendments shall be posted on the City of Evanston
website prior to adoption by the Commission no later than 30 days prior to a meeting set to
review any amendments. Any and all amendments adopted by the Commission shall be posted
on the City’s website. The City Council shall be advised by the City Manager of any
amendments approved by the Commission.
L. Employee Manual: In the event of any conflict between the City of Evanston Code
restrictions and regulations and these Rules, the City Code shall prevail. In the event of any
conflict between the restrictions and provisions set forth in the Employee Manual and the Public
Safety Civil Service Commission Rules, the terms and conditions of Public Safety Civil Service
Commission Rules shall supersede, prevail and dictate. Any term or condition within the
Employee Manual not addressed within the Public Safety Civil Service Commission Rules shall
remain in full force and effect. Pursuant to the City Code, the Commission has no authority to
revise or amend the Employee Manual.
II. ORIGINAL APPOINTMENT PROCESS FOR FIRE DEPARTMENT
This section outlines each step in the original appointment hiring process for
firefighter/paramedic applicants.
1. Affirmation of Process:
The Commission reviews the process prior to posting for each vacancy or vacancies.
2. Notice of testing process:
Application, job description, testing processes will be posted at least 30 days prior to the
administration of the written examination. Instructions on how to apply for preference points
will be included in this notice.
3. Minimum requirements:
(a) Proof of passing score on the CPAT and Ladder Climb.
(b) Possession of at least a high school diploma or GED.
(c) Age Limits:
Applicants must be at least 21 years of age at time of hire, but can be 20 years of
age at the time of application and testing.
Applicants must be under the age of 35 at time of application with the following
exceptions: 1) any person previously employed as a firefighter; 2) any person
under the age of 40, who turned 35 while serving in active or reserve military
duty, and honorably discharged, if separated from the military; or 3) any other
exceptions consistent with 65 ILCS 5/10-1-7.1.
(c) Other prerequisites may be recommended by the Fire Chief and approved by the Commission
during the affirmation of the process, see Section III (A).
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(d) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s),
can disqualify a candidate, as more fully described in the Act, as amended.
4. Written Exam:
Scored on a 100 point scale; requires passage of the written exam. The cut-off score for the
written examination will be based on the recommendation of the developer of the written
examination and will be consistent with the minimally qualified performance in the firefighter
position. Applicants who do not receive a minimum passing score on the written exam will be
disqualified and removed from further consideration.
5. Preliminary List:
Names of applicants shall be placed on the Preliminary List in rank order of written exam score,
highest first (and only those scoring at or above the minimum score established by the
Commission prior to the test in consultation with the developer of the exam). Interviews of the
applicants under the Subjective Component are done according to rank on the preliminary list,
starting with the highest scoring applicant.
6. Subjective Component:
Scored on a 100 point scale, based on merit criteria as determined by the Commission and in
consultation with the Fire Chief and Human Resources; the structured interview will be
conducted by an Interview Panel comprised of the Fire Chief or designee and two additional Fire
sworn staff members. The minimum passing score of the Subjective Component is 70.
Candidates who do not receive a passing score on the Subjective Component will be disqualified
and removed from further consideration.
7. Initial Eligibility List:
An applicant’s position on the list is determined by the following examination components,
graded on a 100 point scale, based on the following:
Written exam score weighted 40% and
Subjective Component score weighted 60%.
Initial Eligibility List will be posted within 60 days after Subjective Component is completed.
8. Preference Points:
The City or its assigned testing agent shall send written notice to qualified applicants on the
Initial Eligibility List of the opportunity to apply for preference points within 10 business days of
posting the Initial Eligibility List.
At least 10 points but no more than 30 points may be awarded as follows:
(a) Residency: applicant resides within the City – 0-5 points
(b) Education – 0-5 points
(c) Paramedic License – 0-5 points
(d) Other – 0-5 (bilingual, cadet program, etc.)
(e) Veteran Status – 5 points (one year active, honorable discharge)
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(f) Experience – 0-5 points (cannot be used to move above an applicant on the list with veteran
points)
10. Final Eligibility List:
The list will be valid for two years. An applicant’s position on the Final Eligibility List will be
based on the applicant’s total score, with any preference points included.
In the event a Final Eligibility List is exhausted prior to the expiration of the Preliminary List,
the City may return to the Preliminary List and interview additional applicants under the
Subjective Component in accordance with this subsection. Appointments will be made from the
Final Eligibility List according to rank or passed over as described in the Act, as amended.
11. Conditional Offer of Employment:
An applicant who has been made a conditional offer of employment has 5 business days to
accept; applicant is allowed to waive appointment once.
If more than one year has passed since an applicant submitted to the CPAT and Ladder Climb in
Section II.3 above, the applicant must submit to and pass an additional CPAT and Ladder Climb
before additional professional testing will take place. Applicants who fail the CPAT and Ladder
Climb will be disqualified and removed from further consideration.
12. Additional Professional Testing:
Employment is subject to the following professional examinations (which are not subject to
appeal rights) performed by outside consultants in consultation with Human Resources and the
Chief or designee:
(a) Background: Pass/Fail
(b) Polygraph: Pass/Fail
(c) Psychological: Pass/Fail
(d) Medical: Pass/Fail
13. Final Commission Interview:
Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority
of appointed Commissioners, Fire Chief or designee, one additional sworn Fire staff member,
and a Human Resources representative. Each panelist must assign a Pass or Fail for the
candidate based on the overall performance during the interview. A candidate must receive a
majority of Pass scores to be considered. A candidate who fails the final Commission interview
will be disqualified and removed from further consideration.
III. ORIGINAL APPOINTMENT PROCESS FOR POLICE DEPARTMENT
This section outlines each step in the original appointment hiring process for police officer
applicants.
1. Affirmation of Process:
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The Commission reviews the process prior to posting for each vacancy or vacancies.
2. Notice of testing process:
Application, job description, testing processes will be posted at least 30 days prior to the
administration of the written exam. Instructions on how to apply for preference points will be
included in this notice.
3. Minimum requirements:
(a) 60 Credit Hours from an accredited college or university.
(b) Age Limits:
Applicants who are at least 20 years of age and who have successfully completed
60 credit hours of law enforcement studies at an accredited college or university
may be considered for appointment to active duty with the police department;
however, if the candidate is appointed to active duty, he/she shall not have power
of arrest, nor shall the applicant be permitted to carry firearms, until he or she
reaches 21 years of age.
Applicants must be under 35 years of age at time of application with the following
exceptions: 1) any person previously employed as a full-time sworn law
enforcement officer; 2) any veteran who has served as an auxiliary police officer
for at least 5 years and is under 40 years of age; or 3) any other exceptions
consistent with 65 ILCS 5/10-1-7.
(c) Applicants must provide a valid POWER card attained within no more than one
year before the date of the scheduled written exam.
(d) Disqualifications: an applicant’s criminal record, depending on the nature of the
offense(s), can disqualify a candidate, as more fully described in the Act, as amended.
3. Physical Fitness Exam:
Pass/Fail; applicants must pass a physical fitness test administered by the City. This physical
fitness test will be comparable to the Illinois POWER test in physical requirements. Applicants
must provide a valid POWER card at the time of the written exam. Applicants who do not pass
the physical fitness test present a valid POWER card will be disqualified and unable to proceed
through the process.
4.3. Written Exam:
Scored on a 100 point scale; passage of the written exam is a score at or above the score of 70.
Applicants who do not receive a minimum passing score on the written exam will be disqualified
and removed from further consideration.
5.4. Preference Points:
A maximum of 10 preference points may be awarded as follows:
(a) Veteran Status – 5 points (one year active, honorable discharge)
(b) Residency: applicant resides within the City – 5 points
Preference points cannot be awarded to applicants who do not receive passing scores on the
written exam. Preference points for residency cannot move a candidate above a veteran on the
Initial Eligibility List.
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56. Initial Eligibility List:
Names of applicants shall be placed on the Initial Eligibility List in rank order of written exam
score, including preference points. Interviews of the applicants under the Subjective Component
are done according to rank on the Initial Eligibility List.
Candidates currently employed as full-time sworn law enforcement officers by a municipal or
state police department will be moved to the top of the list. Candidates currently certified by the
Illinois Law Enforcement Training and Standards Board or other reciprocal state training boards
as full-time sworn law enforcement officers but not currently employed as sworn law
enforcement officers will also be moved to the top of the list and placed under candidates who
are currently employed as full-time sworn law enforcement officers.
The Initial Eligibility List will be posted within 60 days of administration of the written exam.
67. Subjective Component:
Scored on a 100 point scale; examination components will consist of a structured interview and a
written assessment. The structured interview will be conducted by an Interview Panel comprised
of the Chief of Police or designee and two additional sworn officers. The minimum passing
score of the Subjective Component is 70. Candidates who do not receive a passing score on the
Subjective Component will be disqualified and removed from further consideration.
78. Final Eligibility List:
An applicant will be placed, by ranked score, on the Final Eligibility List as graded on a 100
point scale, determined by the following examination components:
Written Exam score weighted 40% and
Subjective Component score weighted 60%.
In the event a Final Eligibility List is exhausted prior to the expiration of the Initial Eligibility
List, the City may return to the Initial Eligibility List and interview additional applicants under
the Subjective Component in accordance with this subsection.
The Final Eligibility List will be posted within 60 days after completion of the Subjective
Component and is valid for 2 years from posting. Appointments will be made from the Final
Eligibility List according to rank.
89. Conditional Offer of Employment:
An applicant who has been made a conditional offer of employment has 5 business days to
accept; applicant is allowed to waive appointment once.
If more than one year has passed since an applicant submitted to the physical fitness test in
Section III.3 above, the applicant must submit to and pass an additional physical fitness test
before additional professional testing will take place. Applicants who fail the physical fitness
test will be disqualified and removed from further consideration.
910. Additional Professional Testing:
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Employment is subject to the following professional examinations (which are not subject to
appeal rights) performed by outside consultants in consultation with Human Resources and the
Chief or designee:
(a) Background: Pass/Fail
(b) Polygraph: Pass/Fail
(c) Psychological: Pass/Fail
(d) Medical: Pass/Fail
101. Final Commission Interview:
Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority
of appointed Commissioners, Chief of Police or designee, one additional sworn Police staff
member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the
candidate based on the overall performance during the interview. A candidate must receive a
majority of Pass scores to be considered. A candidate who fails the final Commission interview
will be disqualified and removed from further consideration.
112. Appointment:
Candidates who are certified as full-time sworn law enforcement officers will be immediately
appointed to active duty.
Other candidates will be required to successfully complete a certified basic police recruit
academy, which will require the following:
(a) Illinois POWER Test (if candidates should fail any portion of the POWER test, they
will be given one chance to retake the failed portion(s); if they fail the retake, they
will be disqualified and removed from further consideration);
(b) Firearms qualification;
(c) Graduation from the police academy; and
(d) Passage of the Illinois Police Officer’s State Certification Exam (if candidates should
fail the State Certification Exam, they will be given two chances to retake it; if they
fail both retakes, they will be disqualified and removed from further consideration).
III.A. ORIGINAL LATERAL APPOINTMENT PROCESS FOR POLICE
DEPARTMENT
This section outlines each step in the original appointment hiring process for lateral police officer
applicants. Lateral police officer applicants are persons who are currently or were recently
employed as full-time law enforcement officers in the State of Illinois and duly certified by the
Illinois Law Enforcement Training and Standards Board.
Under extraordinary circumstances, the Commission can approve a lateral hiring process for
police officers outside of the appointment process laid out above in Section III. Extraordinary
circumstances can include, but are not limited to, a state of emergency, inability to employ
candidates from the eligibility list created from Section III, unavailability of academy access, or
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other dire emergency situations. Each hiring process would yield a temporary and limited
eligibility list and be specifically limited to an articulable need based on urgency or emergency
in staffing needs. Hiring under this Section III.A should be the exception, and priority should
always be given to hiring from eligibility lists created from Section III.
1. Notice of process: Application, job description, and testing processes will be posted.
Instructions on how to apply for preference points will be included in this notice.
2. Minimum requirements:
(a) 60 Credit Hours from an accredited college or university.
(b) Current or recent (within last 6 months) employment as a full-time sworn law
enforcement officer in the State of Illinois and duly certified by the Illinois Law
Enforcement Training and Standards Board. Applicant must have successfully
completed probation with current or most recent employer and must be or must have
been in good standing with current or most recent employer.
(c) Disqualifications: an applicant’s criminal record, depending on the nature of the
offense(s), can disqualify a candidate, as more fully described in the Act, as amended.
3. Subjective Component:
Scored on a 100 point scale; examination components will consist of a structured interview and a
written assessment. The structured interview will be conducted by an Interview Panel comprised
of the Chief of Police or designee and two additional sworn officers. The minimum passing
score of the Subjective Component is 70. Candidates who do not receive a passing score on the
Subjective Component will be disqualified and removed from further consideration.
4. Preference Points:
A maximum of 10 preference points may be awarded as follows:
(a) Veteran Status – 5 points (one year active, honorable discharge)
(b) Residency: applicant resides within the City – 5 points
5. Final Eligibility List:
After the application of preference points, applicants will be placed, by ranked score, on the
Final Eligibility List.
The Final Eligibility List will be posted within 60 days after completion of the Subjective
Component and is valid for the period deemed appropriate by the Commission. Appointments
will be made from the Final Eligibility List according to rank.
6. Conditional Offer of Employment:
An applicant who has been made a conditional offer of employment has 5 business days to
accept.
7. Additional Professional Testing:
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Employment is subject to the following professional examinations (which are not subject to
appeal rights) performed by outside consultants in consultation with Human Resources and the
Chief or designee:
(a) Background: Pass/Fail
(b) Polygraph: Pass/Fail
(c) Psychological: Pass/Fail
(d) Medical: Pass/Fail
8. Final Commission Interview:
Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority
of appointed Commissioners, Chief of Police or designee, one additional sworn Police staff
member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the
candidate based on the overall performance during the interview. A candidate must receive a
majority of Pass scores to be considered. A candidate who fails the final Commission interview
will be disqualified and removed from further consideration.
IV. EXAMINATIONS/OVERVIEW OF PROCESS COMPONENTS FOR ORIGINAL
APPOINTMENT
A. Affirmation of Process: The Commission shall review and affirm the process
contemplated by the Human Resources Division Manager and Fire Chief or Police Chief for the
appointment of the respective vacancy or vacancies prior to commencement of any acceptance of
applications for said vacancy or vacancies. For fire department applicants, the affirmation of
process and emphasis on certain preference points can change based on each testing process.
B. Notice of Examinations: Examinations shall be held on the dates fixed by the Human
Resources Division and advertised at least thirty days preceding the written examination. Each
notice must include the time, place, scope, merit criteria for subjective components and any
required processing fees. The notice must also be published in a local newspaper or on the
City’s website. Examinations may be postponed but the Human Resources Division must state
the reason for such postponement and shall designate a new date for said examination and notify
applicants of the postponement and new date. In addition, to cover the costs of administering
such examinations and posting eligibility lists, the applicants may be required to pay a
processing fee at the time their application for employment is tendered.
C. Application: The examination for applicants must be public, competitive, and open to all
citizens of the United States (65 ILCS 5/10-1-7). Applications shall be submitted according to
directions provided by the Human Resources Divisions and applicants must comply with the
minimum requirements set forth in the application in every respect. Every applicant must be of
good moral character, of temperate habits, of sound health and must be physically able to
perform the duties of the position applied for. The burden of establishing these facts rests upon
the applicant alone.
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D. Type of Examinations: Applicants will be required to participate in a physical aptitude
test, written, oral and other examinations as determined by the Commission and as more
particularly set forth in subparagraph E below. No examination shall contain questions regarding
an applicant’s political or religious opinions or affiliations. The examination and qualifying
standards shall be based on mental aptitude, physical ability, preferences, moral character and
health. The mental aptitude, physical ability and preference components determine the
applicant’s qualification for and placement on the final register of eligibles. Examinations will
include a subjective component based on merit criteria.
E. Physical Examination: The physical ability component requires all candidates to
undergo an exam of their physical ability to perform the essential functions of the job. These
exams are to be open, competitive and based on industry standards to test physical abilities.
1. Fire Department candidates will be required to pass the State of Illinois designed
Candidate Physical Ability Test (“CPAT”) and Ladder Climb test which are minimum
requirements for the application.
2. Police Department candidates will be required to pass a physical exam similar to the
Illinois Peace Officer Wellness Evaluation Report (“POWER”) Test which is a requirement to
enter the police training academies.
F. Written Examinations: All examinations and testing results shall be and remain the
property of the Commission and the City and the grading thereof by the Commission or its
designee shall be final and conclusive and not subject to review by any person, any other board
or tribunal of any kind. Candidates who fail to achieve a passing grade, or passing testing result
in any category, will be notified and eliminated from all further consideration. Scoring of the
written examinations for firefighters will be based on the Act, as amended. Scoring of the
written examination for police officers will be on a 100 point scale.
G. Initial Eligibility List:
1. The Human Resources Division Manager shall prepare an Initial Eligibility List of the
candidates successfully completing the physical ability test, written test, and the subjective
component. The order of the testing components and the qualifiers needed for the Initial
Eligibility List for either a police officer or a firefighter/paramedic applicant is outlined in
Sections II and III.
2. A dated copy of the Initial Eligibility List shall be posted within sixty (60) days after the
subjective component is completed.
H. Preference Points: Preference points may be added to scores of candidates as follows
and added to scores in accordance with the process outlined in Sections II and III. Preference
points must be claimed in writing or the claim is waived. Directions on how to apply for
preference points will be provided on the notice of testing process. The following are the
categories of possible preference points:
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1. Military Service: For either Fire Department or Police Department candidates, any person
who is engaged in the military service of the United States for total period of at least one year
and who was honorably discharged therefrom, or who is now or may hereafter be on inactive or
reserve duty in such military service for at least one year shall upon request, be awarded five (5)
preference points. It shall be the responsibility of the Applicant to provide evidence of
qualifying military service as listed above with the original application for employment in order
to be considered for preference points. Acceptable evidence of qualifying military service shall
be an official Department of Defense document, such as a DD 214 Copy #4, DD 214 Copy #1
and proof of honorable service from the Department of Defense such as a DD 256 A/N/AF or
other official Department of Defense documentation as deemed acceptable by the Human
Resources Division.
2. Residency: Applicants for the Fire Department or Police Department who have resided in
the City of Evanston for a continuous twelve-month period prior to testing shall be granted
preference in accordance with the process outlined in Sections II and III.
3. Education: An applicant for a firefighter/paramedic position who has successfully
obtained an associate’s degree in the field of fire service or emergency medical services, or a
bachelor’s degree from an accredited college or university may be preferred for appointment to
and employment with the fire department. No person who does not possess at least a high
school diploma or an equivalent high school education shall be placed on an eligibility list.
4. Paramedic Certificate: Firefighter/paramedic applicants who have an Illinois paramedic
certificate shall be granted 0-5 preference points.
5. Past Experience: Firefighter/paramedic applicants with experience as a full-time or part-
time firefighter/paramedic with another municipality or fire protection district may be given 0-5
preference points. No application of experience preference points may allow a non-veteran
candidate to pass a veteran on the Final Eligibility List.
6. Other: Firefighter/paramedic applicants may be given 0-5 preference points for other job
related categories, such as bilingual status or past cadet program participation at the discretion of
the Fire Chief in consultation with the Commission.
I. Additional Professional Testing: The order with which additional professional testing
occurs varies depending on the department to which the applicant is applying; see Sections II and
III.
J. Structured Interview: In conducting the structured interview for the Subjective
Component, the Interview Panel shall conduct structured interviews with candidates passing the
written examination. Pre-determined questions will be asked of each candidate that will enable
the Interview Panel to properly evaluate the candidate on merit criteria and grade the candidate
on speech, alertness, ability to communicate, judgment, emotional stability, self-confidence,
social skills and general fitness for the position. The questions will be delegated among the
persons on the Interview Panel for the structured interview. On completion of each structured
interview, the Interview Panel will discuss the candidates’ abilities and each panelist will then
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evaluate the candidate. Candidates who fail the structured interview will be notified and
eliminated from all further consideration.
Each member of the Interview Panel must assign a score for the candidate based on their overall
performance in the interview. The interviews will be scored on a 100 point scale, and a
candidate must receive a passing score, as described in Sections II and III, in order to move
forward in the process.
There are no appeal rights for an applicant to any examination conducted during the course of the
application process.
K. Final Eligibility List and Probationary Appointment
1. The Final Eligibility List shall include candidates listed in ranked order based on their
final weighted score.
2. Firefighter/Paramedic appointment: Upon the request of the Fire Chief to fill an
authorized vacancy, the City Manager, at the recommendation of the Fire Chief, shall issue a
conditional offer of probationary employment to the candidate with the highest total score on the
Final Eligibility List, unless the highest ranking candidate fails to meet the minimum standards
for the position or an alternate candidate would better serve the needs of the department. If this
exception applies, the City Manager may pass over the highest ranking candidate and appoint
either: (1) any candidate with a ranking in the top 5% of the register of eligibles, or (2) any
candidate among the top 5 highest-ranked candidates if the number in the top 5% is less than 5
people. Any person whose name appears on the Final Eligibility List may decline appointment
one (1) time without being stricken from the Final Eligibility list.
The offer of probationary employment shall be conditioned on the satisfactory passing of a
psychological examination, a polygraph examination, a background investigation, and a medical
examination which shall include, but not be limited to, a drug test and medical exam.
For firefighters on the final eligibility list who have not been appointed within one year of their
physical ability examination, the City Manager may require the firefighter to submit to a second
physical ability examination prior to appointment.
3. Police Officer appointment: Upon the request of the Police Chief to fill an authorized
vacancy, the City Manager shall issue a conditional offer of probationary employment to the
candidate with the highest total score on the Final Eligibility List. The offer of probationary
employment shall be conditioned on the satisfactory passing of a retake of the physical fitness
test (if over one year), psychological examination, a polygraph examination, a background
investigation, and a medical examination which shall include, but not be limited to, a drug test
and medical exam. Any person whose name appears on the Final Eligibility List may decline
appointment one (1) time without being stricken from the Final Eligibility List.
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lukasz Tatara, Acting Parking Division Manager
CC: Michael Rivera, Interim Administrative Services Director
Subject: Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8, “Wheel
Tax” of the City Code
Date: May 23, 2022
Recommended Action:
Pursuant to Councilmember Reid's referral and his motion at the April 11th Administration &
Public Works meeting, staff submits Ordinance 42-O-22, amending City Code Section 10-8
“Wheel Tax” for City Council adoption. The Ordinance allows for $5 increase with the additional
revenue funding the Climate Action Resilience Plan (CARP) budget line item. In addition, this
proposed amended ordinance contemplates one citation for non-payment of the Wheel Tax,
per license plate, to be waived if the registered owner becomes compliant and purchases the
Wheel Tax within 7 days of receiving a citation for non-compliance. In addition, the proposed
Ordinance eliminates the late fee if citation is not paid within ten (10) days.
Council Action:
For Action
Summary:
The City currently charges a base rate of $85 per standard passenger vehicle registered
through the Illinois Secretary of State and addressed in Evanston (the fee is higher for larger
vehicles, lower for motorcycles, etc.). There is no physical sticker (li ke Chicago’s City sticker);
wheel tax is enforced through license plate recognition technology. Further details can be found
at https://www.cityofevanston.org/residents/parking/wheel-tax.
City code currently requires vehicle owners to purchase an annual wheel tax. Prior to issuing
a current year wheel tax, all previous wheel tax years must be paid if the vehicle is / was
registered in Evanston. Confirmation of residency is achie ved by verifying the State of Illinois
vehicle registration. Language regarding the physical sticker/wheel tax being affixed to the
inside of a vehicle front window in the proposed ordinance was deleted as the license plate
recognition system is now being used to review compliance.
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On March 28, 2022, the Administration & Public Works Committee (APW) discussed a
proposed Ordinance making changes to the City’s Wheel Tax. The Committee directed that
this item return on April 11th for further discussion. Councilmember Reid requested to increase
the Wheel Tax by $5, with the additional revenue funding the City’s CARP goals.
Staff is concerned that a one-time, $5 increase could cause a burden for low income residents,
and suggests increasing $1 per year for the next 5 years, phasing in the rate changes while
still making a positive impact on Sustainability goals.
In examining citations and late fees through an equity lens, staff agrees that waiving a citation
for non-compliance (in the outlined timeframe) may encourage vehicle owners who receive the
citation to pay for the wheel tax, while simultaneously providing some financial relief. In
addition, staff recommends waiving the $20 additional penalty if the citation is not paid after 10
days of issuance. The additional fee can be an added financial burden on low income residents
who want to be compliant. Late fees should not be considered as a revenue source.
Legislative History:
The Wheel Tax modification was discussed at APW on March 28, 2022 and April 11 , 2022.
Ordinance 42-O-22 was introduced at the May 9, 2022 City Council meeting.
Attachments:
42-O-22 Amending Portions of Title 10, Chapter 8 Wheel Tax
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5/09/2022
42-O-22
AN ORDINANCE
Amending Por tions of Title 10, Chapter 8, “W heel Tax” of the City Code
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS :
SECTION 1: City Code Title 10, Chapter 8, “Wheel Tax” of the Evanston
City Code of 2012, as amended, is hereby amended to read as follows:
CHAPTER 8 WHEEL TAX
10-8-1. LICENSE REQUIRED.
(A) It shall be unlawful for any person to use, maintain, store for purposes other than
sale, park or operate within the City any motor vehicle registered or required to be
registered with the Illinois Secretary of State, to an address within the corporate
limits of the City, unless such vehicle pays an annual fee outlined in Section 10-8-3
by September 30 for the following calendar year and therefore licensed with the
City of Evanston as provided in this Chapter. In addition, vehicles not registered or
required to be registered with the Secretary of State, as provided in the previous
sentence, must be licensed as provided in this Chapter if the vehicle operator lives
in an "Evanston resident only parking district" as described in Section 10-4-5-2(C)
of this Title. All new residents of the City of Evanston must obtain a license
pursuant to this Chapter within thirty (30) days of change of address.
A violation of the provisions of this Section shall take place when a motor vehicle
registered or required to be registered with the Illinois Secretary of State to an Evanston
address is not licensed within thirty (30) days the motor vehicle is required to be
licensed under this Chapter, whether or not said vehicle is actually in operation on the
streets or public ways of the City. Citations for a violation of this Section shall be sixty
dollars ($60.00) and considered in connection with the City's authority to immobilize
motor vehicles per City Code Section 11-2-1. If a ticket issued under this Section is not
paid within twenty-one (21) days following issuance of final determination of liability, the
City shall impose an additional penalty of twenty-five dollars ($25.00) . If the vehicle
operator purchases the Wheel Tax within seven (7) days of receiving the citation, the
fine will be waived. Only one citation per license plate will be waived per renewal year.
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42-O-22
(B) The deadline for annual license renewal will be due no later than September 30 of
the renewal year. Citations may be issued for violations of Subsection (A) thirty-one
(31) days after September 30 of the renewal year.
(C) The annual license is nonrefundable. If any portion of a license is unused, that
portion will not be refunded to the purchaser.
10-8-2. APPLICATION FOR LICENSE; ISSUANCE.
Any person desiring a license for any motor vehicle shall file his/her application with
the City Manager or his/her designee upon a form provided therefor, which shall set
forth the name and address of the applicant and a description of the vehicle for which
the license is desired.
The application required by this Section shall be transmitted to the City Manager or
his/her designee and upon the payment by the applicant of the license fee provided for
in this Chapter, the City Manager or his/her designee shall issue, or cause to be issued,
a license authorizing the use of such motor vehicle within the City until the expiration
date of such license.
10-8-3. SCHEDULE OF LICENSE FEES.
(A) Fees Enumerated. The license fees to be paid annually to the City shall be as
follows:
Motor vehicles used in the transportation of passengers not for hire $85.00
$90.00
Antique motor vehicles more than twenty-five (25) years of age and which
are driven on the highways only in going to and returning from an antique
auto show or exhibition and registered as an antique vehicle by the
Secretary of State, State of Illinois
$30.00
$35.00
Automobile "dealer plates," each $85.00
$90.00
Vehicles or buses used in the transportation of persons for hire in the City
in regular scheduled service, or using any loading or unloading zone or
space provided for the loading or unloading of passengers within the City
pursuant to a certificate of convenience and necessity granted by the
State Commerce Commission
No charge
Buses:
School $85.00
$90.00
Other $105.00
$110.00
Recreational vehicles:
All recreational vehicles $95.00
$100.00
Motorcycles $60.00
$65.00
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42-O-22
Taxicabs or livery cabs for hire $85.00
$90.00
Trailers designed to be towed by passenger vehicles $40.00
$45.00
The owner of such trailers whether same are utilized for their own personal use or
rented to other persons shall be responsible for the payment of said fees. All trailers
shall have affixed thereupon a vehicle inspection emblem as provided under this
Chapter provided that only one (1) annual inspection be required.
Duplicate $10.00
Motor trucks and tractor trailers:
Motor trucks and tractor trailers, designed for the carrying of loads, shall be
classified as to gross, tare and net weights. Such classification shall be identified by
the prefix letter on the plate which shall correspond to the classification of the
vehicles as provided by the Secretary of State, and the license fee for such motor
vehicle shall be as follows:
Gross Weight Not To Exceed Classification Fee *
8,000 pounds or less B $115.00 $120.00
8,001—12,000 pounds D $150.00 $155.00
12,001—16,000 pounds F $175.00 $180.00
16,001—24,000 pounds H $205.00 $210.00
24,001—28,000 pounds J $210.00 $215.00
28,001—32,000 pounds K $215.00 $220.00
32,001—41,000 pounds N $235.00 $240.00
41,001—45,000 pounds P $250.00 $255.00
45,001—50,000 pounds R $265.00 $270.00
50,001—59,000 pounds S $280.00 $285.00
59,001—64,000 pounds T $290.00 $295.00
64,001—73,280 pounds V $305.00 $310.00
73,281—77,000 pounds X $320.00 $325.00
77,001—80,000 pounds Z $330.00 $335.00
(B) Disabled Vets. Any disabled veteran who makes application for a wheel tax license
for a motor vehicle he/she owns shall not be required to pay the usual fee for one
(1) such wheel tax license.
(C) Senior Citizens. Any person of the age of sixty five (65) years or older who shall
apply for a motor vehicle, used in the transportation of passengers and not for hire,
shall be entitled to pay a license fee equal to fifty percent (50%) of the fee then
applicable to such vehicle upon presentation of proof that said applicant has
qualified for the State of Illinois circuit breaker program or has met the requirements
for the City of Evanston senior citizen vehicle sticker discount program.
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42-O-22
(D) Fee Increases. The annual license fee for all motor vehicles, antique motor
vehicles, automobile dealer plates, buses, recreational vehicles, motorcycles,
taxicabs or livery cabs, trailers, motor trucks and tractor trailers shall be increased
in accordance with the following schedule when obtained after September 30 of the
license calendar year by persons whose motor vehicles were registered or required
to be registered in Evanston on or before September 30 of said year. Said fee is to
be in addition to the fee set forth in Subsection (A) of this Section:
Motor vehicles used in the transportation of passengers and not for
hire
$25.00
Antique motor vehicles as defined in Subsection (A) of this Section 25.00
Automobile "dealer plates," each 25.00
Buses:
School 25.00
Other 25.00
Recreational vehicles:
All recreational vehicles 25.00
Motorcycles 25.00
Taxicabs or livery cabs for hire 25.00
Trailers designed to be towed by passenger vehicles and as further
defined in Subsection (A) of this Section
25.00
Motor trucks and tractor trailers as defined in Subsection (A) of this Section:
Gross Weight Not To Exceed Classificatio
n
Fee
8,000 pounds or less B $25.00
8,001 — 12,000 pounds D 25.00
12,001 — 16,000 pounds F 25.00
16,001 — 24,000 pounds H 25.00
24,001 — 28,000 pounds J 25.00
28,001 — 32,000 pounds K 25.00
32,001 — 41,000 pounds N 25.00
41,001 — 45,000 pounds P 25.00
45,001 — 50,000 pounds R 25.00
50,001 — 59,000 pounds S 25.00
59,001 — 64,000 pounds T 25.00
64,001 — 73,280 pounds V 25.00
73,281 — 77,000 pounds X 25.00
77,001 — 80,000 pounds Z 25.00
(E) (D) Active-Duty Military Personnel . Any active-duty service member of the U.S.
armed forces who makes application for a wheel tax license for a motor vehicle
he/she owns shall not be required to pay the usual fee for one (1) such license.
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10-8-4. AFFIXING LICENSE.
The license issued by the City under this Chapter shall be in the form of a decal or
other form of sticker and shall be displayed, affixed and attached on the left side of the
windshield of the vehicle that will not obstruct the vision of the driver.
10-8-5. TRANSFER OF LICENSE.
Whenever the owner of any vehicle licensed under this Chapter shall, before the
expiration of such license, make application to the City collector for the transfer of such
license to any other vehicle under his/her ownership, he/she shall pay a fee of eight
dollars ($8.00) for such transfer, plus any additional fee for any change of the
classification of the vehicle. In the event of a change of vehicle to be licensed, the
licensee shall be required to make the transfer of the license within forty-eight (48)
hours after such change. It shall be unlawful to transfer any license from one (1) person
to another.
Any person who is the owner of a motor vehicle on October 1 shall be required to
have a wheel tax license for that year. All such licenses shall expire on September 30
following the date of issuance. In the event of new ownership, the new owner shall
make application for a wheel tax license within twenty-four (24) hours after acquiring a
vehicle.
10-8-6. ONE-HALF YEAR LICENSE FEES.
One-half (½) year rates on all vehicle licenses shall apply to those owners who
purchased or registered vehicles on or after March 1. No wheel tax license shall be
issued to any owner for a one-half (½) year period until such owner has received his/her
license indicating registration of such vehicle with the Secretary of State and such wheel
tax license shall be issued for such period as the state license has been issued. The
license fee to be paid for a period of six (6) months or less annually to the City shall be
as follows:
Motor vehicles used in the transportation of passengers and not for hire $43.00
$48.00
Antique motor vehicles as defined in Subsection 10-8-3(A) of this Chapter $15.00
$20.00
Automobile "dealer plates," each $43.00
$48.00
Buses:
School $43.00
$48.00
Other $53.00
$58.00
Recreation Vehicles:
All recreational vehicles $48.00
$53.00
Motorcycles $30.00
$35.00
Page 7 of 10
A12.Page 150 of 195
42-O-22
Taxicabs or livery cabs for hire $43.00
$48.00
Trailers designed to be towed by passenger vehicles and as further
defined in Subsection 10-8-3(A) of this Chapter
$20.00
$25.00
Motor trucks and tractor trailers as defined in Subsection 10-8-3(A) of this Chapter:
Gross Weight Not To Exceed Classification Fee *
8,000 pounds or less B $58.00 $63.00
8,001 — 12,000 pounds D 75.00 $80.00
12,001 — 16,000 pounds F 88.00 $93.00
16,001 — 24,000 pounds H 103.00 $108.00
24,001 — 28,000 pounds J 105.00 $110.00
28,001 — 32,000 pounds K 108.00 $113.00
32,001 — 41,000 pounds N 118.00 $123.00
41,001 — 45,000 pounds P 125.00 $130.00
45,001 — 50,000 pounds R 133.00 $138.00
50,001 — 59,000 pounds S 140.00 $145.00
59,001 — 64,000 pounds T 145.00 $150.00
64,001 — 73,280 pounds V 153.00 $158.00
73,281 — 77,000 pounds X 160.00 $165.00
77,001 — 80,000 pounds Z 165.00 $170.00
10-8-7. DAMAGED LICENSES.
Whenever any licensee shall have lost or had his/her license damaged or defaced,
a duplicate license shall be issued for a fee as set forth in Section 10-8-3 of this Chapter
after the licensee has made proper application and affidavit to the effect that the license
has become lost, damaged or defaced, and after the City Manager or his/her designee
has investigated such affidavit and approved the same.
10-8-8. LOADS IN EXCESS OF CLASSIFICATION.
If any person shall have applied for and received a wheel tax license for a motor
truck or tractor trailer and shall at any time carry on such vehicle a load greater than is
permitted in accordance with the classification of the license issued to such vehicle, the
owner or operator of such vehicle shall be punished as provided in Section 10-8-10 of
this Chapter. He/she shall further be required to make immediate application for a wheel
tax license in the proper classification, and such application shall be retroactive from the
date of the original issuance of the license.
10-8-9. EXEMPTIONS.
All vehicles owned or operated by entities which levy taxes shall be exempt from
the provisions of this Chapter. Consulates representing foreign nations or officers of
foreign delegations, shall be exempt from the provisions of this Chapter, provided,
however, that each and every vehicle in this classification shall be required to have a
~ 6 ~
Page 8 of 10
A12.Page 151 of 195
42-O-22
wheel tax license according to its proper classification and such license shall be issued
to the applicant upon the proper application without fee.
10-8-10. PENALTIES.
The penalty for not obtaining and displaying the license according to the provisions
of this Chapter shall be fifty sixty dollars ($ 50.00 60.00 ) plus twenty dollars' ($20.00)
additional penalty if not paid after the expiration of ten (10) days from the date of issue
of each violation. Notwithstanding the specified fines applicable to violations herein, the
maximum fine to be imposed upon a finding of guilty as to any violation of this Chapter
by a court of competent jurisdiction shall not exceed two hundred dollars ($200.00) for
each offense.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
~ 7 ~
Page 9 of 10
A12.Page 152 of 195
42-O-22
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
~ 8 ~
Page 10 of 10
A12.Page 153 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Katie Ashbaugh, Planner
CC: Johanna Nyden, Director of Community Development
Subject: Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis
Dispensary, at 1804 Maple Avenue in the RP Research Park District
Date: May 23, 2022
Recommended Action:
The Land Use Commission and staff recommend the adoption of Ordinance 43 -O-22 granting
a Special Use Permit for a Cannabis Dispensary in the RP Research Park District. The
applicant has complied with all zoning requirements and meets all of the Standards for a
Special Use for this district.
Council Action:
For Action
Summary:
Andrew Scott, Dykema, applicant on behalf of Verano Evanston, LLC, requests a Special Use
Permit for a Cannabis Dispensary.
Goods sold: Cannabis flower, edibles, vape pens, tinctures, topicals, cannabis devices,
accessories, apparel
Business hours: 10 am to 8 pm, daily
Additional comments: Beginning in 2015, the City leased the subject tenant space to a medical
cannabis dispensary user with a footprint of approximately 2,500 square feet. This was
classified as a medical office use at the time and was a permitted use in the RP district. On
December 9, 2019, the City Council adopted Ordinance 173-O-19, which granted approval of
a Special Use Permit to PharmaCann, LLC, for the operation of a recreational cannabis
dispensary at the subject property, effective January 1, 2020. The lease for this space
terminated as the ownership entity and dispensary operator changed.
P1.Page 154 of 195
Following the ownership change, in early 2021, the City entered a new lease for approximately
3,900 square feet with the new ownership entity and dispensary operator, Verano Evanston,
LLC (d.b.a. Zenleaf). This is also an expansion of the original 2,500 square -foot tenant space.
The new business ownership now also holds the state -issued dispensary license previously
held by PharmaCann, LLC.
The subject tenant space is not located within 1,500 feet of another dispensary or within 500
feet of a pre-existing public or private educational institution that is an elementary, middle, or
high school.
On March 29, 2022, the DAPR Committee reviewed this request and confirmed that the City
has not received any complaints related to the use as it operates currently on the property.
DAPR then made a unanimous recommendation of approval.
On April 13, 2022, the Land Use Commission (LUC) held a public hearing at which the applicant
summarized the operations. The LUC confirmed the use is in operation currently and that this
current Special Use Permit request is to tie the ordinance to the new ownership. The LUC then
added two additional conditions, that the business operates between 10:00 am and 8:00 pm
daily and that if business ownership changes, a new Special Use Permit be required. Staff
notes that the hours of operation condition is also a codified requirement in the Zoning Code.
No additional zoning relief is required and no exterior changes are proposed to the building.
Legislative History:
April 13, 2022 - The Land Use Commission unanimously recommended approval of the Special
Use with the following conditions:
1. That the hours of operation are limited to 10:00 am to 8:00 pm; and
2. If in the future, the operator changes, a new Special Use Permit is required.
February 22, 2022 - The DAPR Committee unanimously recommended approval of the Special
Use to the Land Use Commission with no conditions.
Attachments
1. 43-O-22 Special Use, Cannabis Dispensary, 1804 Maple Avenue (attached)
2. Land Use Commission Draft Meeting Minutes Excerpt - April 13, 2022 (attached)
3. DAPR Committee Approved Meeting Minutes - March 29, 2022
Attachments:
43-O-22 Special Use, Cannabis Dispensary, 1804 Maple Avenue
Land Use Commission Draft Meeting Minutes Excerpt - April 13, 2022
Page 2 of 9
P1.Page 155 of 195
5/09/2022
43-O-22
AN ORDINANCE
Granting a Special Use Permit for 1804 Maple Avenue for a Cannabis
Dispensary in the RP Research Park District
WHEREAS, the Land Use Commission (“LUC”) met on April 13, 2022,
pursuant to proper notice, to consider case no. 22ZMJV-0016, an application filed by
Andrew Scott, Dykema, (the “Applicant”), on behalf of Verano Evanston, LLC, the
lessee of the property legally described in Exhibit A, attached hereto and incorporated
herein by reference, commonly known as 1804 Maple Avenue (the “Subject Property”)
and located in the RP Research Park District, for a Special Use Permit to establish,
pursuant to Subsection 6-12-2-3 Evanston City Code, 2012, as amended (“the Zoning
Ordinance”), a Cannabis Dispensary on the Subject Property; and
WHEREAS, the LUC, after hearing testimony and receiving other
evidence, made a written record and written findings that the application for a Special
Use Permit for a Cannabis Dispensary met the standards for Special Uses in Section 6-
3-5-10 of the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of May 9, 2022, the Planning and Development
Committee of the City Council (“P&D Committee”) considered the LUC’s record and
findings and recommended the City Council accept the LUC’s recommendation and
approved the application in case no. 22ZMJV-0016; and
Page 3 of 9
P1.Page 156 of 195
43-O-22
~2~
WHEREAS, at its meetings of May 9, 2022, and May 23, 2022, the City
Council considered and adopted the respective records, findings, and recommendations
of the LUC and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Cannabis Dispensary on the Subject Property as applied for in case no. 22ZMJV-
0016.
SECTION 3: Pursuant to Subsection 6-3-5-8 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5-8 of the Zoning Ordinance:
A. That the hours of operation are limited to 10:00 am to 8:00 pm; and
B. If in the future, the operator changes, a new Special Use Permit is required.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Page 4 of 9
P1.Page 157 of 195
43-O-22
~3~
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 5 of 9
P1.Page 158 of 195
43-O-22
~4~
EXHIBIT A
LEGAL DESCRIPTION
PART OF LOT 4 OF THE CHURCH MAPLE RESUBDIVISION, BEING A
RESUBDIVISION OF PART OF DEMPSTER’S SUBDIVISION OF BLOCK 66 OF THE
VILLAGE OF EVANSTON, COOK COUNTY, ILLINOIS, PART OF THE CHICAGO AND
NORTHWESTERN RAILROAD RIGHT OF WAY (FORMERLY CHICAGO,
MILWAUKEE AND ST. PAUL RIGHT OF WAY); PART OF BLOCK 18 IN THE
VILLAGE OF EVANSTON; ALL OF BLOCKS 2 AND 3 IN THE CIRCUIT COURT
SUBDIVISION IN PARTITION OF LOT 22 IN THE COUNTY CLERK’S DIVISION OF
UNSUBDIVIDED LANDS; AND PART OF VACATED CLARK STREET AND EAST
RAILROAD AVENUE; BEING IN THE NORTHWEST QUARTER AND THE
SOUTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST
OF THE THIRD PRINCIPAL MERIDIAN, IN THE CITY OF EVANSTON, COOK
COUNTY, ILLINOIS.
COMMONLY KNOWN AS 1804 MAPLE AVENUE
PINs # 11-18-117-017-8002, 11-18-117-017-8003
Page 6 of 9
P1.Page 159 of 195
DRAFT - NOT APPROVED
Page 1 of 3
April 13, 2022 Land Use Commission Meeting Minutes - EXCERPT
New Business
A. Public Hearing: Special Use Permit | 1804 Maple Avenue | 22ZMJV-0016
Andrew Scott, Dykema, applicant on behalf of Verano Evanston, LLC, requests a
Special Use Permit for a Cannabis Dispensary in the RP Research Park District
(Zoning Code Section 6-12-2-3). The Land Use Commission makes a
recommendation to the City Council, the determining body for this case in
accordance with Section 6-3-5-8 of the Evanston Zoning Code and Ordinance 92-
O-21.
Ms. Ashbaugh read the case into the record.
Presentation
Andrew Scott, of Dykema, introduced Anthony Marsico who is the principal with the
petitioner, and Ed Farrell of Silverstar Protection Group which provides security for the
dispensary. Mr. Scott then provided background and overview of previous operators as
a medical cannabis dispensary and recent recreational-use dispensary. He explained
the management agreement between Verano Evanston and MedMen and that, since
Verano Evanston, LLC is now the owner of the business (named Zen Leaf), they are
obtaining a new special use permit.
Anthony Marsico, provided an overview of Zen Leaf’s expansion and operations,
including security and compliance standards. He explained that there is robust entry
security and cameras (with 90 day cloud storage retention) that IDFPR and State Police
check in. Mr. Marsico then stated that a $1,000,000 investment was made into
improvements of the space. Education is a big piece of operations- product education,
how to use it and rules and regulations. Forty-five (45) full time employees work at the
site that go through state and federal background checks. He explained that he believes
the dispensary is also a draw to other businesses and is a regional draw.
Questions
Commissioner Halik inquired if cameras are inside and outside. Mr. Marsico responded
that there are and there have rarely been incidents at the dispensary. Chair Rodgers
stated that he reached out to Police Chief Eddington, who confirmed that there have
been no robberies or theft at the site, only 5 minor incidents since the dispensary began
operating.
Commissioner Puchtel asked what the goal of the expansion is. Mr Marsico responded
the goal is to enhance the customer experience, create a better consult area and flow of
the space, especially for medical patients and also have space to educate new
customers.
Commissioner Mirintchev mentioned that with the previous special use there was
interest in both the inside and outside operations of the space and asked what happens
if there is a line to enter the dispensary and there is rain. Mr. Marsico reiterated the
reason for the expansion and that it provides more space to queue and more points of
sale. He then explained that the initial interest has worn off so the dispensary is not
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P1.Page 160 of 195
DRAFT - NOT APPROVED
Page 2 of 3
April 13, 2022 Land Use Commission Meeting Minutes - EXCERPT
expecting the same lines as before. In addition to that, there is a strict no loitering or
consumption policy as well as a strict delivery protocol. If lines get long, there is an
existing ability to go to a reservation model. Online reservation is utilized for products
and eliminates some bottle neck. Consults also help reduce traffic.
Commissioner Westerberg mentioned that one of the comments for this item mentioned
a methadone clinic nearby and asked if staff had information on it. Ms. Ashbaugh
responded that staff is unaware of an issue at this time but staff would look into it further
if the Commission wishes staff to do so. She then stated that she called the resident to
explain the process for the existing dispensary and got no reply.
Commissioner Johnson asked if the online reservation system was because of
pandemic. Mr. Marsico responded no, it is a permanent part of operation but does not
permit payment transactions. The Covid pandemic did introduce curbside pickup
specifically for medical patients. There are 10 locations in Illinois and 100+ nationally.
Chair Rodgers asked for an explanation of the expansion of space. Mr. Scott explained
the layout of the previous space and the new built out space. Chair Rodgers then asked
for clarification on when the expansion took place. Mr. Scott responded that the physical
expansion recently happened with the Special Use obtained several years ago, no new
physical expansion is taking place. This process is legalizing the Special Use for the
new owner. The space is not getting larger than 3,900 square feet, it is legalizing
beyond the 2,400 square feet approved in 2016 when it was only medical cannabis
sales.
Public Comment
There were no members of the public wishing to provide testimony. The record was
then closed.
Deliberations
Commissioner Johnson expressed support of the request; he has never noticied a
problem with loitering, traffic, or anything similar and there is likely generation parking
receipts and additional shopping in the area.
Chair Rodgers pointed out that the fact that a comment received about the dispensary
coming in when it has actually been in existence for several years shows that this has
been operating quietly.
1. Met
2. Met. Agreement to add a condition from the previous special use re: change of
ownership of the business triggering need for new special use.
3. Met
4. Met
5. Met
6. Met
Page 8 of 9
P1.Page 161 of 195
DRAFT - NOT APPROVED
Page 3 of 3
April 13, 2022 Land Use Commission Meeting Minutes - EXCERPT
7. Met
8. NA
9. Met
The Commission then reviewed possible conditions and agreed that the new special
use should reinstate the condition regarding change of ownership triggering return for a
new special use as well as limiting the hours of operation to 10:00 am to 8:00 pm.
Commissioner Halik made a motion to recommend approval of the Special Use to
City Council with the conditions as stated. Seconded by Commissioner
Westerberg. A roll call vote was taken and the motion passed unanimously, 7-0.
Page 9 of 9
P1.Page 162 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
From: Jessica Wingader, Social Services Grants & Compliance
Specialist
CC: Johanna Nyden, Community Development Director, Sarah
Flax, Housing & Grants Administrator, Marion Johnson,
Housing & Economic Development Analyst, Ana Elizarraga,
Housing & Economic Development Analyst
Subject: Approval of 2022 Funding Allocations for Case Management
and Safety Net Services
Date: May 23, 2022
Recommended Action:
The Human Services Committee, Social Services Committee (SSC) and staff
recommend that the City Council approve the FY2022 funding allocations for
Case Management and Safety Net Services, implementing the second year of
the two-year grant cycle that focuses resources on residents with the greatest
needs and barriers to accessing services.
Funding Source:
Human Services Fund (Account: 176.24.4651.65546) in the amount of
$736,373 and 2022 estimated Community Development Block Grant (Account:
215.21.5240.65546) Public Services funding in the amount of $285,365.
Committee Action:
For Action
Summary:
The City’s 2022 budget includes $736,373 from the Human Services Fund for
allocation by the SSC for 2022 Case Management, Safety Net and Support
services. An estimated $285,365 of 2022 Community Development Block Grant
(CDBG) funds will also be available to fund these services. The Department of
H1.Page 163 of 195
Housing and Urban Development (HUD) is expected to release 2022 CDBG
grants for entitlement grantees by mid-May based on the March 15 approval of
the 2022 Consolidated Appropriations Act. Staff estimated a FY2022 CDBG
grant amount of $1,800,000 plus prior year program income for a total available
CDBG award of $1,902,500; 15% of this total has been allocated for Public
Services in the draft 2022 Action Plan as allowed under CDBG regulations. The
chart below shows the total estimated funds available for allocation by the
Committee for 2022.
2022 Human Services Funding $736,373
2022 CDBG Entitlement (estimate) $285,375
Total Estimated Funds $1,021,748
The SSC agreed to a two-year grant cycle to implement the City’s new
allocation process for Case Management and Safety Net Services due to the
late release of 2021 funds and to provide more data to assess progress,
particularly for clients/families with complex needs in case management. This
also aligns with the City's goal of releasing payments to funded agencies in the
first half of the year using local revenue to maintain City financial support for
these programs and improve agencies’ cash flow and financial stability. With the
approval of the Human Services Committee, allocation recommendations will go
to Council for approval at its May 23, 2022 meeting. With Council approval, staff
will subdevelop -to disbursements make initial agreements recipient and
agencies by June 30, 2022.
The chart below shows the funding amounts for Case Management and Safety
Net services if all agencies received 2022 funds to maintain the levels of service
that were applied for in FY2021. The combined amount is approximately
$75,000 over the Human Services funding of $736,373.
Total Case Management Allocation $292,500
Total Safety Net Allocation $518,700
Amount Over HSF Allocation (-$74,827)
Allocation Potential Support Service
(based on estimated CDBG award)
$210,548
Page 2 of 9
H1.Page 164 of 195
Agencies that expended their full 2021 awards need 2022 funds to continue
their programs and to enable agencies that use cash-based accounting to
accurately apply funds to the fiscal year in which costs were incurred. Agencies
will receive initial 2022 disbursements not to exceed half of their annual award
amounts for program costs in January - June 2022. Allocation amounts can be
adjusted at the August SSC meeting when the City has its final FY2022 CDBG
grant award from HUD.
To assess the impact of the new funding structure on improving outcomes for
Evanston residents receiving services, at least 12 months of data are needed.
Agencies report program outcomes on a quarterly basis that track how
accecase management, moving are households through net safety ssing
services, and connecting to additional services, in order to start quantifying
agency capacity and community need. The outcomes summarized in this memo
provide a baseline of information including residents served and services
provided. Agencies will submit mid-year reports in July and staff will provide a
summary of progress at the August meeting; staff will also have a final FY2022
CDBG award amount for the Committee’s review and any adjustments to
allocations that are needed.
The application cycle for FY2023 funding will begin in the third quarter of 2022.
This will give the Committee an additional opportunity to review progress and
consider whether any change is needed to the amount or percent of funding for
each category, etc. Additionally, staff will continue to work with the Committee to
allocate funds for Support Services and the types of services most needed by
individuals and households in Case Management. The Committee will also
determine the amount of 2022 funds for support services.
Evaluation of Outcomes:
When considering 2022 funding, the following should be reviewed:
• Whether the program met the goals of service to Evanston residents in its
application. This is measured in the number of case plans created, the
number of hours of service provided, and/or the unit number of safety net
services provided
• Agency’s ability to document services provided as indicated by service
plans updates and to those plans, and referrals to additional
internal/external services.
• How the program supports the City Council's goal of ensuring equity in all
City operations, particularly for residents with the greater need or who
face more barriers to accessing services, and aligns with the goals of the
2020-2024 Consolidated Plan.
Page 3 of 9
H1.Page 165 of 195
Applicants receiving funds for Case Management are evaluated based on the
following criteria:
• Ability to enroll new Evanston clients during a 12-month period;
• Development of participant-centered service plans in partnership with
participants that have specific, measurable outcomes with strategies and
timeframes to achieve goals;
• Referrals made to needed support services and tracking to ensure
services have been received;
• Service plans that document provision of needed support
services/referrals;
• Regular meetings with established outcomes to monitor progress and
provide ongoing support
2021 Outcomes for Case Management Agencies:
Agency New
Evanston
Total
Evanston
Served
%
Enrollment
Achieved
Service
Plans
% Clients
w/Service
Plans
Total
Referrals
Family
Focus
107 394 153% 309 78% 247
*HACC NA NA NA NA NA NA
Infant
Welfare
12 19 83% 12 63% 7
Moran
Center
15 85 91% 85 100% 50
*The Housing Authority of Cook County: HACC is working to hire a case
manager to support residents of the Jane R. Perlman and Victor A. Walchirk
buildings. Initial (FY2021) request was for $70,000 to provide a case manager
for the year. Due to the late release of funds, $35,000 was awarded to cover
half a year, and a preliminary disbursement of $17,500 made to initiate the
program. The whole award will be used in 2022 due to challenges with the job
market. Assuming the agency is able to hire a case manager in the second
quarter of 2022, a 2022 award of $17,500 would support the program through
the final quarter of 2022.
Page 4 of 9
H1.Page 166 of 195
Programs receiving funds for Safety Net services are evaluated based on the
following criteria:
• Provision of low-cost/no-cost services that enable individuals/households
to cope with specific, limited-time hardship or unaddressed need and
prevent further destabilization
• Serve as a gateway to deeper case management services when needed
or as appropriate
• Result in a measurable improvement to the well-being of participants by
addressing a basic need.
2021 Outcomes for Safety Net Agencies:
Agency New Evanston Total Evanston % Enrollment
Goal Achieved
Books &
Breakfast
50 279 92%
*Childcare
Network of
Evanston
6 19 40%
Connections for
the Homeless
84 443 52%
Interfaith Action 37 96 74%
Moran Center 169 304 122%
Meals on Wheels 99 191 76%
North Shore
Senior Center
1,984 3,775 178%
PEER Services 56 139 56%
*YOU 36 87 15%
YWCA 73 103 52%
Given the diverse nature of services provided by agencies funded under the
category of Safety Net, staff has provided an attachment summarizing service
hours and types of services provided for the Committee’s review.
Page 5 of 9
H1.Page 167 of 195
*Childcare Network of Evanston: CNE’s Learning Together program expended
$36,700 in 2021; the program ended June 2021 due to a lack of funding. CNE
was able to resume services and has $26,700 left to expend in 2022. If funding
remained level, the agency would receive an award of $36,700 to continue
services through December 2022.
*Youth & Opportunity United: YOU experienced several challenging losses to
staff that severely impacted programmatic and financial reporting. To provide
accurate reports of services provided/numbers served and reduce
administrative burden, YOU combined services under the Safety Net category
for a total award of $121,100. The agency is working to apply City funds to
October 2021 - December 2022 applicable expenses; staff is working with the
agency to understand the numbers served and how award funds will be applied
to the program budget for the unique time. A review of past year's awards
shows YOU’s average award to be $73,000. Staff believes that carry -over funds
are sufficient to support YOU through 2022.
Legislative History:
FY2022 and Committee Services Social approved by allocations the
recommended to Human Services for approval on April 14, 2022; Human
Services Committee approved the allocations and recommended to City Council
on May 2, 2022.
Attachments:
Evaluation of Safety Net Service Outcomes
Evaluation of FY22 Allocations w_Level Funding - Evaluation of FY22 Allo.
w_Level Funding (3)
FINAL SSC 2022 Allocation Spreadsheet
Page 6 of 9
H1.Page 168 of 195
Service hours
Average service per
participant Type of service
Books &
Breakfast
6,043 22 per student Direct tutoring**Agency reported higher number of total hours per
student, factoring in time with teachers, parents, and
spent in prep.
19,680 77 per parent parent contacts
2,063 7 kits per student school supply kits
3,531 13 per student books
Consultant Hours
CNE:
Learning
Together 274.5 Classroom observation
Teacher consultations
Teacher meetings
Parent consultations
Referrals
Connections
for the
Homeless
Services/
Types of
services All Participants
Av. # services
recv'd Service can include anything from basic needs
(showers, food, clothing) to case management
sessions, mental health evaluations & medical
treatments. 443 Evanston residents served
14,000 546 26
11,662 629 19
Deeper Services
341 Case Management
Benefits Assessment
Health Services
External Referrals External referrals provided for childcare, substance
abuse treatment, mental health/psychiatric support,
legal services, physical/dental health, and
employment
250
Interfaith
Action
Beds Nights Deeper Services Shelter open every night beginning 11/1/2021. All
guests are invited to the hospitality center, referred to
Connections, and offered job search services.
20 61 (in 2021)96
Hours Service type # in deeper serv.Deeper Service Type
Moran Center 71 Adult Criminal 88 participants Social Work Services & additional Legal support*
30 Education Advocacy
*People served/HH may need representation from
one of the other practice groups within Moran Center458Expungement
19 Juvenile & Juv. Jail Rep.
26 Restorative Justice 30 participants Additional referrals to external partners most
commonly from Evanston Collective133School-based Civil Legal
5 Housing Cases
9 Other benefits
Meals on
Wheels
Evanston
Participants New Evanston Service Units
191 99 27,506
2 prepared meals provided Mon-Sat. Each participant
averaged 144 meals per year.
Evanston
participants #s not unduplicated % of population Services provided All participants are connected
with an Intake Specialist;
those in deeper services were
connected to a Care
Coordinator, Caregiver
Specialist or Older Adults
Benefits Specialist to address
additional needs. Barriers to
receiving services include staff
capacity and a shortage of
providers.
North Shore
Senior Center
3,775 158 4.19%case management
25 0.66%counseling
38 1.01%grandparents
513 13.59%benefits assessment
263 6.97%managed care
Evanston
participants Hours of Service Service Type
PEER 139 1,759 Individual counseling
915 Group counseling
1,147 case management
265 Assessment
1,703 Opioid Maintenance Therapy (medication-assisted treatment)
Evanston
participants Total Hours Approximate hours per client
YWCA 496 4000 8 hours per client
350 1625 5 legal advocacy
95 1400 15 counseling
Evanston
participants Type of assistance
YOU 87 youth engaged in services
52 youth engaged in case management
29 youth connected to housing
1,091 unduplicated count of basic need resources provided to youth/families
Page 7 of 9
H1.Page 169 of 195
Evaluation of FY2022 Allocations w/Level Funding
Agency
2021
Award
Expended
in 2021
Carry over
to 2022
Proposed
2022
Allocation
50% Initial
Award
Disbursement
Case Management
Family Focus ($125,000)($125,000)($- ) ($125,000)($62,500)
HACC ($35,000) ($- ) ($35,000) ($17,500) ($17,500)
Infant Welfare ($75,000) ($75,000)($- ) ($75,000) ($37,500)
Moran Center ($75,000) ($75,000)($- ) ($75,000) ($37,500)
Totals:($310,000)($275,000)($35,000) ($292,500)($137,500)
Safety Net
Books & Breakfast ($45,000) ($45,000)($- ) ($45,000) ($22,500)
Childcare Network ($63,400) ($36,700)($26,700) ($36,700) ($18,350)
Connections ($150,000)($150,000)($- ) ($150,000)($75,000)
Interfaith Action ($42,500) ($42,500)($- ) ($42,500) ($21,250)
Moran Center ($50,000) ($50,000)($- ) ($50,000) ($25,000)
Meals on Wheels ($30,000) ($30,000)($- ) ($30,000) ($15,000)
North Shore Senior
Center ($23,750) ($23,750)($- ) ($30,000) ($15,000)
PEER Services ($99,500) ($99,500)($- ) ($99,500) ($49,750)
YOU ($121,100)($- ) ($121,100)($- ) ($60,550)
YWCA ($35,000) ($35,000)($- ) ($35,000) ($17,500)
Totals:($660,250)($512,450)($147,800)($518,700)($241,000)
Disbursements in blue are funds from 2021 awards and are not included in totals
Case Management & Safety Net Totals:($811,200)($378,500) Page 8 of 9H1.Page 170 of 195
2022 Suggested
Award
Program/Project Name 2021 Award
2021 Carried
over in 2022
2022 Proposed
Allocation
CASE MANAGEMENT
Family Focus - Case Management ($125,000) ($- ) ($125,000)
HACC - Case Mgnt. for Perlman & Walchirk ($35,000) ($35,000) ($17,500)
Infant Welfare Society - Teen Baby Nursery ($75,000) ($- ) ($75,000)
James B. Moran Center - Case Management ($75,000) ($- ) ($75,000)
Case Management Subtotal ($310,000) ($292,500)
Category Estimate
Amount over (under)
SAFETY NET SERVICES
Books & Breakfast - Before School Program ($45,000) ($- ) ($45,000)
Childcare Network - Learning Together ($63,400) ($26,700) ($36,700)
Connections for the Homeless - Drop-In/Outreach ($150,000) ($- ) ($150,000)
Interfaith Action - Cold Weather Shelter ($42,500) ($- ) ($42,500)
James B. Moran Center - Legal Services ($50,000) ($- ) ($50,000)
Meals on Wheels - Home Delivered Meals ($30,000) ($- ) ($30,000)
North Shore Senior Center - Social Services ($23,750) ($- ) ($35,000)
PEER Services - Substance Use Treatment ($99,500) ($- ) ($99,500)
Youth & Opportunity United - Safety Net ($121,120) ($121,120)($- )
YWCA Evanston/North Shore - DV ($35,000) ($- ) ($35,000)
Safety Net Subtotal ($660,270) ($523,700)
Category Estimate
Amount over (under)
SUPPORT SERVICES
Category Estimate
Total Allocations
Total Funds Available
Remaining for Support Services
Funds Available:
2022 CDBG Entitlement
2022 Human Services Funding
Total Available Funds:
Page 9 of 9
H1.Page 171 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
From: Alison Leipsiger, Policy Coordinator
CC: Kelley Gandurski, Interim City Manager
Subject: Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code
Date: May 23, 2022
Recommended Action:
Councilmember Reid requests that the City Council adopt Ordinance 44 -O-22, Deleting Title
3, Chapter 11, Section 8 “Photographers, Transient” of the City Code.
Committee Action:
For Introduction
Summary:
Section 3-11-8 "Photographers, Transient," prohibits individuals from taking photographs,
pictures or motion pictures with the intent or purpose of selling or offering the same for sale,
without having obtained a license first. This Ordinance will remove this section of the City Code.
The Ordinance stipulates the submission of an application and a license fee of $25 before a
license is issued by the City. The feasibility of the application process, enforcement and
licensing requirements have been called to question.
Legislative History:
On May 2, 2022, the Human Services Committee voted to move Ordinance 44 -O-22 to the
City Council for introduction.
Attachments:
44-O-22 Amending 3-11-8 Photographers, Transient AR
H2.Page 172 of 195
5/02/2022
44-O-22
AN ORDINANCE
Deleting Title 3, Chapter 11, Section 8 “Photographers, Transient” of
the City Code
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Title 3, Chapter 11, Section 8, “Photographers,
Transient” of the Evanston City Code of 2012, as amended, is hereby deleted to read as
follows:
3-11-8. PHOTOGRAPHERS, TRANSIENT.
It shall be unlawful for any person to occupy or use any portion of a public street,
public sidewalk, public park or other public property within the City for the taking of
photographs, pictures or motion pictures with the intent or purpose of selling or offering
the same for sale, without first having obtained a license therefor.
Application for the license herein required shall be made to the City Collector. Before
any such license shall be granted, however, the applicant shall supply to the City
Collector's office information as described in Section 3-11-2 of this Chapter.
The fee to be charged for the license herein required shall be twenty five dollars
($25.00) per day.
No person receiving a license hereunder shall impede vehicular, motor or pedestrian
traffic, nor remain longer than five (5) minutes in any one location.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
Page 2 of 3
H2.Page 173 of 195
44-O-22
~2~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 3 of 3
H2.Page 174 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
From: Ana Elizarraga, Housing & Economic Development Analyst
CC: Johanna Nyden, Community Development Director; Sarah Flax,
Housing & Grants Manager
Subject: Approval of $200,000 of HOME Investment Partnerships Funding for
the Tenant-Based Rental Assistance Program
Date: May 23, 2022
Recommended Action:
The Housing and Community Development Committee and staff recommend approval of
$200,000of renewal funding for a new cohort of families in the Tenant-Based Rental
Assistance program, administered by Connections for the Homeless.
Funding Source:
Funding is from the City's HOME Investment Partnerships Program, 240.21.5430.65538,
which has $179,925.29 in uncommitted 2021 funds and $172,935 allocated for TBRA in the
draft 2022 Action Plan.
Council Action:
For Action
Summary:
Currently, the City has a total of $179,925.29 in available uncommitted HOME entitlement
funds. Funding will be increased to $200,000 pending receipt of our 2022 HOME grant. The
2022 federal Consolidated Appropriations Act included an increase to the HOME allocation
from 2021, so the $350,000 estimated HOME grant used in the 2022 draft Action Plan, which
includes $172,935 for TBRA, is conservative. 2022 HOME grant amounts by entitlement
community are expected to be released by mid-May 2022.
The TBRA program provides stable housing and support services for two years to very low -
income at-risk families with children under the age of 18 in Evanston schools to break the
cycle of poverty and instability by developing their capacity to earn a living wage to support
their families and afford market-rate rental housing. The second year of the COVID-19
pandemic has added additional stress to an already overburdened housing landscape and
has disproportionately impacted low-income residents and people of color. As a result, there
is a considerable need of rental assistance for the households to remain stably housed and
HC1.Page 175 of 195
avoid eviction. The TBRA program is based on the need in the community and the program’s
success.
For the period of January 1, 2021 – March 1, 2022, Connections For the Homeless served 17
Evanston families through the program, including 18 adults and 51 children. Connections
achieved the following outcomes:
Housing
• 92% of families (12 of the 17 served) who graduated from the program moved to a
permanent home they can sustain.
• Of the 12 households who graduated, seven (7) families received support beyond the
two-year rental assistance period to ensure they could maintain housing and protect
their health and safety amid the pandemic. These extensions helped all seven families
exit to a permanent home.
• One (1) family exited to live with their network of support, and Connections continue s
to provide ongoing case management to ensure they can maintain housing.
Employment
• 88% of families (15 of the 17 served) started new jobs or maintained their jobs.
Education
• 100% of the 51 children served in the program have advanced to the next grade l evel.
Each family and each child experienced the pandemic differently.
• 17% of adults served (3 of the 18) participated in educational and certification
programs, including YW Tech Lab, real estate license, phlebotomy certification, and
lactation specialist training.
Income
• 41% of families served (7 of 17) maintained or increased their income while in the
program. Most families maintained their income and one family increased their income
by securing a new job in a new field.
• 59% of families served (10 of 17) did not maintain or increase their income during this
program year. Of the 10 households, three (3) participated in school. Education, or
certification programs (as noted above).
• Seven (7) experienced job loss or decreased hours during the program year.
• Four (4) of these households are continuing in the program and are expecte d to
secure steady employment by the program end date.
• Three (3) households exited the program and maintained both stable housing and
employment post-exit.
More information about the program and Connections’ outcomes can be found in their
application and program outcomes document (both attached).
Legislative History:
The Housing and Community Development Committee recommended approval by the City
Council at the April 19, 2022 meeting. The City approved the allocation of $160,000 to the
program in 2020, and $300,000 to the program in 2019.
Page 2 of 12
HC1.Page 176 of 195
Alternatives:
If the City allocates $200,000 to the Tenant-Based Rental Assistance program, it will allow
Connections for the Homeless to provide two years of rental subsidies to an additional eight
to nine families, even with the rising housing costs. No additional families can be enrolled in
TBRA unless more funds are allocated.
Attachments:
CFTH TBRA Application Program Year 2021
CFTH Program Outcomes
CFTH FY22 Budget
Page 3 of 12
HC1.Page 177 of 195
Application Date:
Community Development Dept.
Housing & Grants
2100 Ridge Avenue
Evanston, Illinois 60201
T: 847.448.8679
HOME Tenant Based
Rental Assistance (TBRA)
Program Application
SECTION A - General Information
Applicant Name: Telephone #:
Contact: Fax #:
Address: E-mail Address:
City / State / Zip:
Federal Tax ID #:
SECTION B - Activity/Funding
Assistance Type: (check all that apply)
Monthly Rental Assistance Security Deposits Utility Deposits
Funding:
Units:
Total HOME funds requested:
Estimated HOME units to be assisted:
SECTION C - Geographic Location
Location of Program:
County: Census Tract:
Congressional District: State House District:
State Senate District:
SECTION D - Special Needs Populations
If you are proposing to target any special needs populations, check ALL that apply and number to be served:
Mentally Disabled Homeless Chemical Dependencies
Physically Disabled Elderly Other:
Migrant/Agriculture Workers HIV/AIDS
Page 4 of 12
HC1.Page 178 of 195
SECTION E - Program Summary
Program Summary: Describe the proposed rental assistance program and how it will be carried out by your agency. Applicants
should address the process and procedures for each of these components (rent standard, program design, groups served, method
of payment) and how they will be addressed within a two year program.
SECTION F - Selection Procedure
With HOME Funds via the U.S. Dept. of Housing & Urban Development and passed through the City of Evanston, Connections
for the Homeless will provide permanent housing and comprehensive services to 8-9 families through its TBRA Family Housing
program. Families receive rental assistance for 24-months as they work to increase their income and sustain market-rate rent.
The TBRA program specifically serves families with children in District 65 and 202 who are homeless or housing insecure.
Families are referred to the program by District 65 and 202 social workers, community partners (Family Promise, Moran Center,
Y.O.U., etc.) and via Connections staff. Families may be living in shelters, doubled up with friends or family, or have lost their
housing to an eviction or foreclosure.
All families in the TBRA program are supported by a full-time Connections Case Manager. The Case Manager supports the
family in locating and moving into an affordable home in Evanston and partnering with a local landlord. Every family works with
the Case Manager to develop an individualized plan to reach their goals and improve their long-term housing stability. From the
moment families enter the program, the Case Manager works with them to develop a plan that will result in a successful exit
where they can maintain housing.
To achieve the goals they identify in their service plan, families have access to comprehensive services including: education
support, financial assistance for education tuition and fees, employment search assistance, resume development,
transportation assistance, counseling services, benefits application support, financial literacy, and connections to community
providers to meet the families needs. On average, families meet with the Case Manager two-to-three times per month.
Families pay 30% of their adjusted gross income toward rent each month. Connections pays the balance of rent to the landlord,
and the City of Evanston reimburses Connections via HOME funds. The ultimate goal is that within two years, families are
economically stable and able to maintain a permanent home.
Provide a description of the selection procedure or process that will be used to qualify potential tenants. Be certain to include how
applicants will be selected for participation (to include preferences).
The TBRA program was founded more than seven years ago in response to the growing number of students in Evanston's public
schools who were experiencing homelessness. District 65, 202, the City of Evanston, and Connections for the Homeless partnered
to deliver an innovative new program to help strengthen and stabilize Evanston families.
Families are referred to the TBRA program from a variety of partners, including both public school districts, community
organizations, and by Connections staff who engage with thousands of people each year who are housing insecure. All families
referred to the program are assessed for interest and eligibility. Eligibility requirements include the ability to:
- Secure a lease and utilities in their own name with case management support during the housing location process
- Follow the terms and requirements of the lease
- Participate in the creation of a service plan and identify goals to work towards that will lead to successful completion of the
program
- Meet at least monthly with the Case Manager
- Provide verification of income
- Pay 30% of the household income toward rent each month
- Work with District 65 and/or 202 social workers to ensure children have access to the services and support they are eligible for at
school
In addition to the eligibility requirements, at program entry, families must agree to the following assessments:
- Employability for adult household members
- Public benefit eligibility (SNAP, WIC, etc.), if not already enrolled, and agree to work with the Case Manager to get enrolled
Families may also voluntarily agree to additional assessments of their children, including medical, education, and psychosocial
assessments. However, at no time are these assessments ever required to participate or continue to receive support in the
program.
Connections currently has a wait-list of more than 30 families who are eligible for the TBRA program.
Page 5 of 12
HC1.Page 179 of 195
SECTION G - Self Sufficiency Not Applicable
SECTION H - Administrative Team
Please complete for each individual administrative team member to include: name, address, and telephone number.
Type Name Address, City, State, Zip Telephone Number
Project Administrator
Financial Administrator
Intake Specialist
Property/Maintenance
Inspector
SECTION I - Administrative Management Plan
The applicant must address the following items in the administrative management plan:
Tenant Selection Process
Affirmative Marketing
Equal Opportunity and Fair Housing
Assistance Contract
Provide the Administrative Management Plan:
If applicant is proposing to target assistance to tenants who are a part of an existing self sufficiency program, provide a
brief description of the current program and how the HOME TBRA would be used.
Given the unprecedented impact of COVID-19 pandemic on people who are housing insecure, Connections for the
Homeless has worked with the City of Evanston to ensure families who needed additional time in the program were granted
extensions. The pandemic has created a number of challenges for families in the program related to childcare and
employment. In the last 14-months, Connections and the City partnered to support eight (8) families beyond the two-year
rental assistance period to ensure they could maintain housing and protect the health and safety of their family. These
extensions have allowed seven (7) of the eight (8) families to stabilize and exit to a permanent home.
With $200,000 in HOME funds, Connections will provide four (4) families currently in the TBRA program the opportunity for
a second year of support (within the 24-month rental assistance time frame). Connections will also open the program for
four (4) to five (5) new families who will have 24-months of rental assistance and case management support to strengthen
their housing stability. We currently have a wait-list of more than 30 Evanston families who are eligible for the program.
The referral process described in SECTION F is how people are connected to our program. We assess people for
eligibility on a first come, first served basis. If eligible, families are offered a spot in the program with agreement that they
follow the basic program rules. If the program is full and families are eligible, Connections will maintain a wait-list and
refer to other community resources and options to meet the family's immediate needs. We currently have 30 families who
are eligible for the program and on the wait-list.
Connections works with a range of partners across the community, including businesses, nonprofits, faith communities,
municipal staff, volunteers, healthcare staff, etc. to bring greater awareness to our work. We also operate street-based
outreach efforts to connect with those least likely to engage in our services. We are committed to the mission and work of
HUD's Office of Fair Housing and Equal Opportunity to eliminate housing discrimination and promote inclusive
communities. All our programs and services are open to all regardless of gender, religion, race, ethnicity, sexual
orientation, national origin, family status, or ability.
Page 6 of 12
HC1.Page 180 of 195
Monthly Utility Allowance Calculations (Round to nearest dollar amount)
Utilities Type of Utility
(Gas, Electric, etc.) Utilities Paid By Enter Allowances by Bedroom Size 0-Bdrm 1-Bdrm 2-Bdrm 3-Bdrm 4-Bdrm
Heating Owner Tenant
AC Owner Tenant
Cooking Owner Tenant
Lighting, etc. Owner Tenant
Hot Water Owner Tenant
Water Owner Tenant
Sewer Owner Tenant
Trash Owner Tenant
Total Utility Allowance for Units:
Source of utility allowance calculation:
Local PHA: Utility Company Other:
Note: Documentation to support utility allowance claims must be submitted with this application
Assistance payments will be paid to:
Method used to calculate subsidy:
Section 8 Certificate Model
Owner/Landlord Tenant
Section 8 Voucher Model
Other (describe method):
Families will pay 30% of their monthly adjusted gross income toward rent. Connections will regularly assess income to
determine the rent payment. Families will pay their portion directly the landlord, and Connections will pay the balance
directly to the landlord. Families will also pay all of their utilities that are not covered by the landlord as part of the lease.
Thus, there are no utility allowances.
Page 7 of 12
HC1.Page 181 of 195
Name of Group/Organization:
Group
Identification:
Approximate Date
(mm/dd/yyyy):Person Contacted or to be Contacted:
Address & Phone Number:Method of Contact:
Indicate the specific function the Group/Organization
will undertake in implementing the marketing program:
Future Marketing Activities (Rental Units Only) Mark the box(s) that best des cribe
marketing activities to fill vacancies as they occur after the project has been initially
occupied: Radio Community Contacts Billboards
Newspaper/Publications Brochures/Leaflets/Handouts TV
Site Signs Other (specify)
Staff has experience. Yes No
On separate sheets, indicate training to be provided
to staff on federal, State and local fair housing laws
and regulations, as well as this AFHM Plan. Attach a
copy of the instructions to staff regarding fair housing.
SECTION J - Marketing Plan
Affirmative Fair Housing Marketing Plan
Applicant's Name, Address (including city, state & zip code) & Phone
Number:
Approximate Starting Dates
Advertising:
Occupancy:
Price or Rental Range
From: $
To: $
Targeting Units: Homeless
Elderly Large Family
Special Needs Handicapped
Number of Units:
Project's Name, Location (including city, state and zip code):County:Census Tract
Managing/Sales Agent's Name & Address (including city, state
and zip code):
Type of Affirmative Marketing Plan (check only one):
Project Plan Minority Area White (non-minority) Area
Mixed Area (with % minority residents)
Annual Plan (for single-family scattered site units)
Direction of Marketing Activity:
White Black Hispanic
American Indian or Asian or Pacific Islander Alaskan Native
Marketing Program: Commercial Media (Check the type of media to be used to advertise the availability of this housing):
Newspaper/Publications Radio TV Billboards Other (specify)
Name of Newspaper, Radio or TV Station Group Identification of Readers/Audience Size/Duration of Advertising
Marketing Program: Brochures, Signs, and HUD's Fair Housing Poster:
a) Will brochures, letters, or handouts be used to advertise? Yes No If "Yes", attach a copy or submit when available.
b) For project site sign, indicate sign size x Logo type size x Attach a photograph of project sign and submit if available.
c) HUD's Fair Housing Poster must be conspicuously displayed wherever sales/rentals and showings take place. Fair Housing Posters will be
displayed in the Sales/Rental Office Real Estate Office Model Unit Other (specify)
Community Contacts. To further inform the group(s) least likely to apply about the availability of the housing, the applicant agrees to establish
and maintain contact with the groups/organizations listed below that are located in the housing market area. If more space is needed, attach an
additional sheet. Notify HUD- Housing of any changes in this list. Attach a copy of correspondence to be mailed to these groups/organizations.
(Provide all requested information.)
2,300
Page 8 of 12
HC1.Page 182 of 195
DECLARATION
All attachments to this application are identified in the appropriate exhibits checklist. All attachments are clearly labeled and
provided in the order requested.
The undersigned agrees that the City of Evanston may substitute its own figures, which it deems reasonable, for any or all
figures provided herein by the undersigned. The City of Evanston reserves the right to request additional information,
documents, plans, specifications, or other materials as needed or require changes to the information submitted herewith.
The undersigned agrees to provide any and all such information, documents, plans, specifications, or other materials, at its
own cost, whenever the same are requested to be provided.
Applicant Certification:
The undersigned certifies that the statements made in this application and all attachments are true, correct and complete.
Verification may be obtained from any source necessary. Falsification of any of the statements made in this application will,
result in the cancellation of any award resulting from the submission of this application.
ORIGINAL SIGNATURE REQUIRED:
Title:
Date:
Page 9 of 12
HC1.Page 183 of 195
2121 Dewey Avenue
Evanston, IL 60201
847.475.7070
connect2home.org Ending homelessness, one person at a time.
Connections’ TBRA Family Housing Program
Program Outcomes: January 1, 2021 – March 1, 2022
With HOME Funds via the U.S. Dept. of Housing & Urban Development and passed
through the City of Evanston, Connections for the Homeless is proud to provide
permanent housing and comprehensive services to Evanston families through the
TBRA program. During the past 14-months, Connections served 17 Evanston families
through the program, including 18 adults and 51 children. This is a decrease in
households served compared to previous years because our most recent contract
amount with the City for the program was $160,000 compared to $300,000 the year
prior.
The families we served were incredibly resilient amid the ongoing COVID-19
pandemic. Many households accomplished significant goals to strengthen their
housing stability and secure their future.
Partnering with Connections’ TBRA Case Manager, heads of households completed
education programs, received new employment certifications, applied to jobs, and
started new employment opportunities. Customized employment support is provided
via a range of partners like the YWCA Evanston/North Shore and Impact Behavioral
Healthcare’s supported employment program.
Additionally, Connections provided a range of other services to help families rebuild
and move forward. This included sending children to sleep-away summer camp,
offering counseling services in partnership with the Josselyn Center, providing
ongoing and regular access to our food pantries and basic supplies, and linking
families to partners like Cradles to Crayons and Books and Breakfast.
With comprehensive services and rental assistance in place, we help families achieve
their goals. Our outcomes during the past 14-months include:
Housing
92% of families (12 of the 17 served) who graduated from the program moved
to a permanent home they can sustain.
Of the 12 households who graduated, seven (7) families received support
beyond the two-year rental assistance period to ensure they could maintain
housing and protect their health and safety amid the pandemic. These
extensions helped all seven (7) families exit to a permanent home.
One (1) family exited to live with their network of support, and we continue to
provide ongoing case management to ensure they can maintain housing.
Employment
88% of families (15 of the 17 served) started or maintained their jobs.
Education
100% of the 51 children served in the program have advanced to the next
grade level. Each family and each child experienced the pandemic differently.
Some families reported academic improvements for students during remote
learning, while others reported the need for more structure and in-person
Page 10 of 12
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connect2home.org Ending homelessness, one person at a time.
instruction. As classes returned in person, some families reported social-
emotional challenges as students readjusted to being in the classroom.
17% of adults served (3 of the 18) participated in educational and certification
programs, including YW Tech Lab, real estate licensure, phlebotomy
certification, and lactation specialist training. These advanced trainings and
certifications will allow for more long-term employment opportunities at
higher wages.
Income
41% of families served (7 of 17) maintained or increased their income while in
the program.
o Most families maintained their income and one family increased their
income by securing a new job in a new field.
59% of families served (10 of 17) did not maintain or increase their income
during this program year. Of the 10 households:
o Three (3) participated in school/education/certification programs (as
noted above).
o Seven (7) experienced job loss or decreased hours during the program
year. Four (4) of these households are continuing in the program and
we expect by program end they will secure steady employment. Three
(3) households exited the program and secured both stable housing
and employment post exit.
For all families in the program, a regular and ongoing part of our case management
discussions is planning for long-term home affordability and sustainability. The largest
challenge for the families we serve is the ability to find a unit they can afford after the
rental subsidy ends. We continue to explore ways to deepen engagement of and
expand relationships with local realtors and landlords to grow the number of available
affordable rental opportunities.
We’re also proud to share some individual highlights of the accomplishments of the
people we served in the last 14-months:
A head of household was certified as a phlebotomist and is currently working
full-time in the field
A participant has successfully reinstated their real estate license and has
restarted their real estate career
A family was accepted into a permanent supportive housing program, giving
them permanent stability that aligns better with their complex needs
A head of household was accepted and is participating in a Google
employment training program
As families graduate from the TBRA program, our support continues. Connections
recently expanded our aftercare programming so that we can provide the wrap
around support families need to ensure their stability and success in their home. We
are proud to walk alongside our neighbors to help them move forward and get back
on their feet.
Page 11 of 12
HC1.Page 185 of 195
2121 Dewey Avenue
Evanston, IL 60201
847.475.7070
connect2home.org Ending homelessness, one person at a time.
Connections for the Homeless
Fiscal 2022 Budget
Description FY 22 TOTALS
Total Individuals $1,891,140
Total Institutions $1,267,775
United Way $37,000
Fundraising events - Net $446,358
Total Government $9,874,478
Total Client, Contracted and Other Income $86,300
Total Revenues $13,603,051
Total Personnel $5,803,176
Total Staff Recruiting, Training and Development $57,580
Total Occupancy $326,237
Total Vehicles $19,738
Total Direct Assistance to Individuals $6,566,936
Total Professional and Contractual Services $434,791
Total Equipment and Supplies $141,145
Total Office Management $146,303
Total Insurance $53,969
Total Interest Expense $4,800
Total Depreciation and Amortization Expense $45,977
Total Miscellaneous Expenses $2,400
Total Expenses $13,603,051
Income over Expenses $0
Page 12 of 12
HC1.Page 186 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Finance and Budget Committee
From: Hitesh Desai, Chief Financial Officer
Subject: Ordinance 26-O-22, authorizing the City Manager to increase the total
fiscal year 2021 budget
Date: May 23, 2022
Recommended Action:
Staff recommends approval of Ordinance 26-O-22, authorizing the City Manager to increase
the total fiscal year 2021 budget by $11,554,473, from $296,146,105 to a new total of
$307,700,578. The Finance and Budget Committee recommended a budget amendment in the
amount of $11,554,473.
Council Action:
For Action
Summary:
On November 23, 2020, City Council adopted the FY 202 1 budget for expenses totaling
$296,146,105. As of now, the City is reporting total expenses of $266,008,957 on an accounting
basis (GAAP basis), resulting in a savings of $30,137,148. On a cash basis, the city is reporting
$266,116,891, resulting in a savings of $30,018,214. This difference in expenses is due to
accounting rules relating to capital assets, depreciation, vehicles, debt service principal
payments and refinanced GO bonds.
It is required for the City to adopt a budget amendment only for funds that exceeded budgeted
expenses. This does not mean that the City exceeded the adopted 2021 budget in total. This
will not require an increase to the tax levy for 2021. Staff will have a presentation of the
DRAFT(Unaudited) financials for the year ending December 31, 2021 at the City Council
meeting.
Proposed Ordinance 26-O-22 increases the 2021 budgeted amount in various funds by a total
of $11,554,473, to a new total budget number of $307,700,578. These funds are: General
Fund, American Rescue Plan, Special Service Area #9, Debt Service, Chicago - Main TIF,
Special Service Area #6, Special Service Area #7, Parking, and Police Pension Funds.
F1.Page 187 of 195
Funds with spending below 2021 budgeted amounts are not required to be amended. The
attachment shows budgeted and unaudited actual expenses for all funds, as well as those
funds included in the amendment.
To have more effective budgetary controls, Staff will continue to include the funding source,
budgeted balance, and available balance at the time of the memo. Besides, going forward,
staff will review the budget to actual numbers with the Finance and Budget Committee on a
quarterly basis. This is in addition to the current practice of monthly fund financials being sent
to the council which has a budget to actual numbers.
Staff will also do a mid-year financial review (as of 06/30) with Year-to-date expenses v/s
budgeted numbers.
Fund Summaries
General Fund
The General Fund is expected to end 2021 with expenses of $1,962,275 higher than budget
due to a few items as listed below:
• Overall, the City Manager Office Business Unit 1505, was over budget by $420,000
mainly because of salary, termination payouts and service agreement line items.
• Credit Card Fees were $175,000 over what was originally budgeted.
• Computer hardware, software, telecom, and cybersecurity expenses under Business
Unit 1932 were higher by $400,000.
• Parking Enforcement Business Unit were higher by $103,000.
• School Crossing Guards expenses were higher by $315,000.
• Connections for Homeless Business Unit 2128 up by $159,000
• Building Maintenance Material expenses were higher by $175,000.
• The Fire Department exceeded expenses were higher by $231,000 due to overtime
expenses incurred.
• The Health Department exceeded expenses by $443,000 due to COVID related
expenses.
• The Public Works Department exceeded the budget by $221,000 mainly due to snow
overtime and street salaries and benefits.
ARPA Fund
The American Rescue Plan Fund is expected to end 2021 with expenses of $4,800,000 over
budget due in large part to the approved funding for water and sewer infrastructure projects
and vehicle purchases by the City Council.
Special Service Area #9
The Special Service Area #9 Fund is expected to end 2021 with expenses of $20,125 higher
than the original budget, but the overall fund is expected to close the year with an operating
surplus.
Debt-Service Fund
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F1.Page 188 of 195
The Debt-Service Fund is expected to end 2021 with expenses of $3,831,960 higher than
budget mainly because of the amount of refunded bonds categorized as an expense.
Chicago-Main TIF
The Chicago-Main TIF Fund is expected to end 2021 with expenses of $185,681 higher than
budget due to additional improvement expenses on Main Street.
Special Service Area #6
The Special Service Area #6 Fund is expected to end 2021 with expenses of $2,414 higher
than budget due to property tax refunds that were settled after the payment of property taxes
to Downtown Evanston. The 2021 deficit will be reimbursed through 2022 collections.
Special Service Area #7
This fund is expected to end 2021 with expenses of $20,898 higher than budget mainly
because of a lower budgeted amount, but the overall fund is expected to close the year with
an operating surplus.
Parking System Fund
The Parking System fund is expected to end 2021 with expenses of $115,145 higher than
budget mainly because of parking tax payment expenses made to the City bein g roughly
$350,000 more than the budget amount.
Police Pension Fund
The Police Pension fund is expected to end 2021 with expenses of $615,975 higher than
budget, mainly due to the portability payments for three officers to other communities.
Page 3 of 8
F1.Page 189 of 195
Page 4 of 8
F1.Page 190 of 195
To keep the Council Members aware of potential budget overruns in the future, staff will
continue to include the funding source, approved budgeted amount, and the remaining balance
on memos submitted for approval to the City Council. Going forward, staff will also review the
budget to actual numbers with the Finance and Budget Committee on a quarterly basis. This
is in addition to the current practice of monthly fund financials being sent to the Council which
has an approved budgeted amount to actual expen diture comparison.
Staff will also do a mid-year financial review (as of 06/30) with Year-to-date expenses v/s
budgeted numbers.
Legislative History:
Ordinance 26-O-22 was reviewed at the Finance and Budget Committee on April 12, 2022.
The item was held at the April 25, 2022 City Council meeting. Ordinance 26 -O-22 was
introduced at the May 9, 2022 City Council meeting.
Attachments:
2021 Budget Amendment Ordinance
Page 5 of 8
F1.Page 191 of 195
04/25/2022
26-O -22
AN ORDINANCE
Authorizing the City of Evanston City Manager to Increase the Total
Fiscal Year 2021 Budget by
$11,554,473, to a New Total of $307,700,578
WHEREAS, a total budget amendment for eleven million, five hundred
and fifty- four thousand, four hundred and seventy-three dollars ($11,554,473) is
required due to the following items:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
made a part hereof.
Page 6 of 8
F1.Page 192 of 195
26-O-22
~2~
SECTION 2: That the Council authorize the Fiscal Year 2021 budget be
increased from two hundred and ninety-six million, one hundred and forty-six thousand,
and one hundred and five dollars ($296,146,105) to three hundred seven million, seven
hundred thousand, five hundred and seventy-eight dollars ($307,700,578) as
summarized in the document attached hereto and incorporated herein as Exhibit A.
SECTION 3: That approval of this ordinance shall authorize the City
Manager to expend and/or encumber up to three hundred seven million, seven hundred
thousand, five hundred and seventy-eight dollars ($307,700,578) for Fiscal Year 2021
for all Funds.
SECTION 4: That this Ordinance 26-O-22 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2022
Approved to form:
_______________________________
Nicholas Cummings , Corporation Counsel
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F1.Page 193 of 195
26-O-22
~3~
Exhibit A.
Page 8 of 8
F1.Page 194 of 195
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer
Subject: FY22 First Quarter financials Update
Date: May 23, 2022
Recommended Action:
For Discussion
Council Action:
For Discussion
Summary:
Staff will review 1st quarter financials for FY22. The link to these financials is below:
https://www.cityofevanston.org/government/financial-reports
This was discussed at the Finance & Budget Committee on May 10, 2022. Staff will also do a
brief presentation to the city council.
F2.Page 195 of 195