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HomeMy WebLinkAbout03.28.22 AGENDA City Council Monday, March 28, 2022 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 6:00 PM Administration & Public Works Committee begins at 4:30pm Planning & Development Committee - Canceled City Council convenes at 6pm or the conclusion of Administration & Public Works Committee Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I) ROLL CALL COUNCILMEMBER BURNS (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS M1. Presentation: Evanston Own It - Annual Donation to the City M2. Proclamation: League of Women Voters of Evanston 100th Anniversary - March 28, 2022 Proclamation: League of Women Voters of Evanston 100th Anniversary - March 28, 2022 - Attachment - Pdf 16 Page 1 of 463 (III) CITY MANAGER PUBLIC ANNOUNCEMENTS (IV) COMMUNICATIONS: CITY CLERK (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non -agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE HS1. Resolution 17-R-22 Approval of an Honorary Street Name Sign Designation Staff recommends the adoption of Resolution 17-R-22, designating the portion of McDaniel Ave. between Nathaniel St. and Greenleaf St. with the Honorary Street Name Sign, William ‘Bill’ Logan Jr. Way Three street signs are made for the honoree. One sign is installed at each end of the designated one block area, and the third sign is given to the honoree. The approximate total cost to create all three signs is $200. Funds for the honorary street name sign program are budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115), which has a fiscal year 2022 budget of $58,000 and a year to date balance of $40,000. For Action Resolution 17-R-22 Approval of an Honorary Street Name Sign Designation - Attachment - Pdf 17 - 26 (VII) EXECUTIVE SESSION Page 2 of 463 (VIII) SPECIAL ORDERS OF BUSINESS SP1. Resolution 25-R-22 Authorizing the Interim City Manager to Execute an Intergovernmental Agreement between the City of Evanston, the Board of Education of Evanston Township High School District No. 202 and the Board of Education of Evanston/Skokie School District No. 65 Staff recommends adoption of Resolution 25 -R-22, authorizing the Interim City Manager to sign an Intergovernmental Agreement between the City of Evanston, the Board of Education of Evanston Township High School District No. 202 and the Board of Education of Evanston/Skokie School District No. 65 For Action Resolution 25-R-22 Authorizing the Interim City Manager to Execute an Intergovernmental Agreement between the City of Evanston, the Board of Education of Evanston Township High School District No. 202 and the Board of Education of Evanston/Skokie School District No. 65 - Attachment - Pdf 27 - 45 SP2. Approval of ARPA Funds for a Living Room in Evanston to Provide Immediate Care to Evanstonians in Mental Health Crisis Mayor Biss and Councilmember Revelle recommend approval by the City Council of up to $900,000 in ARPA funds for capital and programmatic funding for a Living Room in Evanston to provide urgent and immediate care to community members experiencing mental health crises. ARPA 170.99.1700.55251 For Action Approval of ARPA Funds for a Living Room in Evanston to Provide Immediate Care to Evanstonians in Mental Health Crisis - Attachment - Pdf 46 - 72 (IX) CONSENT AGENDA - CITY COUNCIL MINUTES CM1. Approval of the Minutes of the Regular City Council meeting of March 14, 2022 Staff recommends approval of the minutes of the Regular City Council meeting of March 14, 2022. For Action City Council Meeting Minutes - March 14, 2022 - Attachment - Pdf 73 - 79 Page 3 of 463 (X) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1. Approval of the City of Evanston Payroll, and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of February 28, 2022, through March 13, 2022, in the amount of $2,634,975.85 and Bills List for March 29, 2022, in the amount of $1,402,847.38. For Action Approval of the City of Evanston Payroll and Bills List and Credit Card Activity - Pdf 80 - 106 A2. Purchase of one Vehicle for the Administrative Services Department from Currie Commercial Center and one Vehicle for the Public Works Agency from Russo Power Equipment Staff recommends that the City Council authorize the Interim City Manager to proceed with the purchase of one (1) 2022 E-Transit (Electric) 350 Cargo Van for the Administrative Services - Facilities & Fleet Management Division for $48,507 from Currie Commercial Center (10125 W. Laraway, Frankfort, IL 60423) and one (1) 2022 Kubota Utility Vehicle for the Greenways Division for $43,791.15 from Russo Power Equipment (9525 W. Irving Park Road, Schiller Park, IL 60177). Funding for the purchase will be from the 2022 Equipment Replacement Fund (Account 601.19.7780.65550) with a budget of $2,000,000 with an unencumbered balance of approximately $450,000. For Action Purchase of one Vehicle for the Administrative Services Department from Currie Commercial Center and one Vehicle for the Public Works Agency from Russo Power Equipment - Attachment - Pdf 107 - 121 A3. Approval of Change Order No. 2 to the Contract with Garland/DBS for the Fire Station 4 Emergency Roof Improvements Staff recommends that City Council authorize the Interim City Manager to execute Change Order No. 2 to the agreement with Garland/DBS (3800 East 91st Street, Cleveland, OH 44105) for the Fire Station 4 Emergency Roof Improvements. This change order will extend the completion date by 29 days, from March 31, 2022, to April 29, 2022. There is no cost associated with this change order. For Action Approval of Change Order No. 2 to the Contract with Garland/DBS for the Fire Station 4 Emergency Roof Improvements - Attachment - Pdf 122 - 123 Page 4 of 463 A4. Approval of Contract with Salas O’Brien for Noyes Cultural Arts Center HVAC Feasibility Study (RFP 22-04) Staff recommends the City Council authorize the Interim City Manager to execute an agreement with Salas O’Brien (815 South Wabash Avenue, Chicago, Illinois 60605) for the Noyes Cultural Arts Center HVAC Feasibility Study (RFP 22-04) in the amount of $185,000 to provide engineering services for the modernization of the Noyes Cultural Arts Center HVAC systems. This project will be funded from the Capital Improvement Program 2019 General Obligation Bonds (Account 415.40.4119.62145-621006) in the amount of $100,000, and from the 2022 General Obligation Bonds (Account 415.40.4122.62145-621006) in the amount of $85,000. A detailed financial analysis is included in the attached memo. For Action Approval of Contract with Salas O’Brien for Noyes Cultural Arts Center HVAC Feasibility Study (RFP 22-04) - Attachment - Pdf 124 - 127 A5. Approval of Contract Award with LS Contracting Group for Parking Garage Structural Repairs (Bid 22-14) Staff recommends that the City Council authorize the Inte rim City Manager to execute an agreement with LS Contracting Group, Inc. (5660 North Elston Avenue, Chicago, Illinois 60646) for the Parking Garage Structural Repairs (Bid 22-14) in the amount of $1,002,947. Funding is provided from designated American Re scue Plan Act funds ARPA Funds dedicated to replacing lost revenue in the Parking Fund (Account 505.19.7005.65515 - 620011), which has an FY 2022 budget of $950,000, all of which is remaining. The remaining funding will come from the Parking Fund (Account 505.19.7005.65515 – 620011), in the amount of $52,947. For Action Approval of Contract Award with LS Contracting Group for P arking Garage Structural Repairs (Bid 22-14) - Attachment - Pdf 128 - 131 Page 5 of 463 A6. Approval of a One-Year Contract Extension to the Agreement with Interra Inc. for Material Testing Services (RFP 20-10) Staff recommends the City Council authorize the Inte rim City Manager to execute a one-year contract extension to the agreement with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) for Material Testing Services (RFP 20-10) for various capital infrastructure improvement projects in the not-to-exceed amount of $150,000. Funding will be provided from the 2022 General Obligation Bonds, Water Fund, MFT Fund, Parking Fund, Community Development Block Grant (CDBG) Funds, Special Assessment (SA) Fund, and Sewer Fund, depending on the project. A detailed summary is included in t he memo below for the estimated 2022 funding breakdown for the not -to-exceed contract amount of $150,000. For Action Approval of a One-Year Contract Extension to the Agreement with Interra Inc. for Material Testing Services (RFP 20-10) - Attachment - Pdf 132 - 140 A7. Approval of a One-Year Contract Extension with Patriot Pavement Maintenance for the 2022 Crack Sealing Program Staff recommends the City Council authorize the Interim City Manager to execute a one-year contract extension for crack sealing services with Patriot Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract award is part of a bid led by the Municipal Partnering Initiative (MPI). Funding for this work will come from the Motor Fuel Tax Fund (Account 200.40.5100.62509), which has an FY 2022 budget of $120,000, of which all still remains. For Action Approval of a One-Year Contract Extension with Patriot Pavement Maintenance for the 2022 Crack Sealing Program - Attachment - Pdf 141 - 145 Page 6 of 463 A8. Approval of a One-Year Contract Extension with Corrective Asphalt Materials for the Reclamite Pavement Rejuvenation Program Staff recommends the City Council authorize the Interim City Manager to execute a one-year contract extension with Corrective Asphalt Materials LLC (300 Daniel Boone Trail, South Roxana, IL 62087) for Reclamite pavement rejuvenation in the amount of $30,000. This contract award is part of a bid led by the Municipal Partnering Initiative (MPI). This work will be charged to the General Fund Street Maintenance Business Unit (100.40.4510.62509). This Service Agreement / Contract line item account does not have any FY 2022 budget. However funding is available for this work in the General Fund fund balance. The FY 2022 budget indicates that the work was scheduled to be funded from the 2022 Capital Improvement Fund 2022 General Obligation Bonds (Account No. 415.40.4122.65515 - 422018), which has an FY 2022 budget of $30,000, all of which remains. For Action Approval of a One-Year Contract Extension with Corrective Asphalt Materials for the Reclamite Pavement Rejuvenation Program - Attachment - Pdf 146 - 151 A9. Approval of the Third Year of a 3-Year Contract with J.A. Johnson Paving Company for the 2022 Street Patching Program Staff recommends the City Council authorize the Interim City Manager to implement the third year of a three-year contract with Johnson Paving Company (1025 E. Addison Ct., Arlington Heights, Illinois) in the amount of $700,000. This work will be charged to the General Fund Street Maintenance Business Unit (100.40.4510.62509). This Service Agreement / Contract line item account does not have any FY 2022 budget. However funding is available for this work in the General Fund fund balance. The FY 2022 budget indicates that the work was scheduled to be funded from the Capital Improvement Fund 2022 General Obligation Bonds (Account 415.40.4122.65515 – 422017), which has an FY 2022 budget of $700,000, all of which remains. For Action Approval of the Third Year of a 3-Year Contract with J.A. Johnson Paving Company for the 2022 Street Patching Program - Attachment - Pdf 152 - 155 Page 7 of 463 A10. Approval of a One-Year Contract with Precision Pavement Marking, Inc. for the 2022 Pavement Marking Program Staff recommends the City Council authorize the Interim City Manager to execute a one-year contract extension for pavement markings with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $210,000. This contract is part of a bid led by the Municipal Partnering Initiative (MPI). This work will be charged to the General Fund Street Maintenance Business Unit (100.40.4510.62509). This Service Agreement / Contract line item account does not have any FY 2022 budget. However funding is available for this work in the General Fund fund balance. The FY 2022 budget indicates that the work was scheduled to originally be funded from the Capital Improvement Fund 2022 General Obligation Bonds (Account 415.40.4122.65515 - 422015) in the amount of $160,000, and from the Parking Fund (Account 505.19.7005.65515 - 422015) in the amount of $50,000. For Action Approval of a One-Year Contract with Precision Pavement Marking, Inc. for the 2022 Pavement Marking Program - Attachment - Pdf 156 - 159 A11. Approval of a Sole-Source Purchase with Total Parking Solutions for 28 Parking Pay Stations Staff recommends City Council authorize the Interim City Manager to execute an agreement with Total Parking Solutions Inc. (2721 Curtiss St., Downers Grove, IL 60515) for the purchase of 28 parking Pay Stations and the associated management software for a total cost of $232,400. Total Parking is the sole source vendor for the Illinois region and is the existing vendor of current pay stations located in Evanston. Funding is provided from the Parking System Management - Capital Improvement/Other Improvements Fund (Account 505.19.7005.65515) with a FY 2022 budget of $2,025,000, of which $1,765,478 is remaining. For Action Approval of a Sole-Source Purchase with Total Parking Solutions for 28 Parking Pay Stations - Attachment - Pdf 160 - 163 Page 8 of 463 A12. Single-Source Licensing and Support Renewal for Microsoft Structured Query Language Server and Windows Server with Software Assurance from Dell Technologies Staff recommends the City Council authorize the Interim City Manager to execute a single-source agreement with Dell Technologies (1 Dell Way, Round Rock, TX, 78682) for licensing and support renewals for Microsoft Structured Query Language (SQL) Server and Windows Server with Software Assurance for $34,201.74. Dell Technologies currently holds the State Contract for resale of Microsoft licenses. Funding for the renewal will come from the IT - Computer & License Support Fund (Account 100.19.1932.62340), with a budget of $950,000 and a YTD balance of $916,000. For Action Single Source Licensing and Support Renewal for Microsoft Structured Query Language Server and Windows Server with Software Assurance from Dell Technologies - Attachment - Pdf 164 - 168 A13. Approval of the agreement with Evanston Township High School to supply lunches for the 2022 Summer Food Program Staff recommends that City Council authorize the Interim City Manager to execute an agreement with Evanston Township High School (ETHS) located at 1600 Dodge Ave, Evanston, IL 60201, to provide lunch meals for the 2022 Summer Food Program in the not-to-exceed amount of $3.55 per meal and $4.00 for special diet meals. This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of meals served and varies depending on the level of participation. The City's estimated reimbursement is calculated using our application's highest daily participation level. Funding for this program is budgeted in business unit 100.30.3050 in various line items. There is a food budget allocation of 100.30.3050.65025 for $131,500.00. Projected expenses for food costs are $127,000 Projected revenue reimbursement is $150,000 For Action Approval of the agreement with Evanston Township High School to supply lunches for the 2022 Summer Food Program - Attachment - Pdf 169 - 175 Page 9 of 463 A14. Evanston Municipal Operations Zero Emissions Strategy Staff recommends that the City Council review the Municipal Operations Zero Emissions Strategy Report as well as the Advisory Memos from the Environmental Board and Utilities Commission and provide staff with direction on how to proceed with the City's goal of achieving carbon neutrality for municipal operations by 2035 as stated in the 2018 Climate and Resilience Action Plan. For Action: Accept and Place on File Evanston Municipal Operations Zero Emissions Strategy - Pdf 176 - 277 A15. Resolution 21-R-22, Authorizing the Interim City Manager to Enter into a Nine Month Renewal Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Noah Sheldon & Yujang Peng. Staff recommends approval of Resolution 21-R-22 authorizing the Interim City Manager to enter into an agreement for a nine (9)-month renewal lease term with Noah Sheldon & Yujang Peng. Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565 For Action Resolution 21-R-22, Authorizing the Interim City Manager to Enter into a Nine Month Renewal Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Noah Sheldon & Yujang Peng - Attachment - Pdf 278 - 307 Page 10 of 463 A16. Resolution 23-R-22, Authorizing the Interim City Manager to Submit an Application for Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Funds From the Illinois Department of Transportation for the Chicago Avenue Corridor Improvement Project Staff recommends City Council adoption of Resolution 23-R-22, authorizing the Interim City Manager to Submit an Application for Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Funds for the Chicago Avenue Corridor Improvements project. The RAISE Grant Funds cover 80% of the engineering and construction project cost, and the remaining 20% of the funding must be provided by the local municipality. For this project, the total engineering and construction costs are estimated at $13,374,300. Of this, the City of Evanston will be responsible for $2,674,860, which will need to be budgeted in future years in the Capital Improvement Fund. The Evanston share of funding will be from future General Obligation Bonds unl ess another source of funding is identified. For Action Resolution 23-R-22, Authorizing the Interim City Manager to Submit an Application for Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Funds From the Illinois Department of Transportation for the Chicago Avenue Corridor Improvement Project - Attachment - Pdf 308 - 343 A17. Resolution 24-R-22, Appointing Megan Fulara, Human Resources Division Manager, as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund Staff recommends adoption of Resolution 24-R-22, Appointing Megan Fulara, Human Resources Division Manager, as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund. For Action Resolution 24-R-22, Appointing Megan Fulara, Human Resources Division Manager, as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund - Attachment - Pdf 344 - 346 Page 11 of 463 A18. Ordinance 22-O-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1527 Staff recommends City Council adoption of Ordinance 22-O-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1527. for the alley North of Grant Street and East of Hastings Avenue. Funding will be from the Special Assessment Fund (Account 420.40.6000.65515 – 422003), which has an approved FY 2022 budget of $300,000 and a YTD balance of $300,000. For Introduction Ordinance 22-O-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1527 - Attachment - Pdf 347 - 357 A19. Ordinance 27-O-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1528 Staff recommends City Council adoption of O rdinance 27-O-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1528. for the alley North of Grant Street and East of Grey Avenue. Funding will be from the Special Assessment Fund (Account 420.40.6000.65515 – 422003), which has an approved FY 2022 budget of $350,000 and a YTD balance of $350,000. For Introduction Ordinance 27-O-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1528 - Attachment - Pdf 358 - 368 A20. Ordinance 24-O-22, Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules Staff recommends City Council adoption of Ordinance 24-O-22, Amending Title 2, Chapter 2 of the City Code to reflect changes in the Public Safety Commission Rules. For Introduction Ordinance 24-O-22, Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules - Attachment - Pdf 369 - 402 Page 12 of 463 A21. Approval of Contract with Drexwood Partners LLC for Lobbyist Services (RFQ 21-44) Staff recommends the City Council authorize the Interim City Manager to execute a contract with Drexwood Partners LLC ( 1100 N Lake Shore Dr) to act as the City’s lobbyist (RFQ 21-44) in the not-to-exceed amount of $70,000. The contract term, corresponding to the convening and adjourning of the Illinois legislative session, is for fourteen months (March 1, 2022 - May 31, 2023), with the option a one-year time extension. Funding will be provided by the General Fund (Account 100.13.1300.6227 - Advocacy Services), which has a budget of $60,000 for FY 2022. The remaining funds for the term of the contract will need to be budgeted in 2023. For Action Approval of Contract with Drexwood Partners LLC for Lobbyist Services (RFQ 21-44) - Attachment - Pdf 403 - 417 (XI) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1. Ordinance 17-O-22, Text Amendments to the Zoning Ordinance related to ground-floor Office uses in non-residential and non- university districts The Land Use Commission and staff recommend adoption of Ordinance 17-O-22, a staff-initiated text amendment to the Zoning Ordinance to modify the extra parking requirement for Medical Office Uses in existing structures, and to change ground-floor permitted Office Uses in certain non-residential and non-university districts to Administrative Review Uses. The proposed text amendment meets the Standards for Approval for Amendments to the Zoning Ordinance. For Action Ordinance 17-O-22, Text Amendments to the Zoning Ordinance related to ground-floor Office uses in non-residential and non-university districts - Attachment - Pdf 418 - 447 Page 13 of 463 P2. Ordinance 18-O-22, Approving a Major Variation Pursuant to City Code 6-3-8-10(D) for the Property Located at 1706-10 Sherman Avenue The Land Use Commission and staff recommend the adoption of Ordinance 18-O-22 to grant a Major Variation to allow 18 parking stalls (where two are on-site and 16 are off-site) where 28 are required in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the Standards for Variations for this district. For Action Ordinance 18-O-22, Approving a Major Variation Pursuant to City Code 6-3-8-10(D) for the Property Located at 1706-10 Sherman Avenue - Attachment - Pdf 448 - 454 (XII) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE ED1. Economic Development Loan Deferral Forgiveness Economic Development Committee and staff recommends forgiving the deferred portion of certain Economic Development Loans For Action Economic Development Loan Deferral Forgiveness - Attachment - Pdf 455 - 456 (XIII) CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE HC1. Approval of the 2021 Consolidated Annual Performance Evaluation Report for the City's Community Development Block Grant, HOME Investment Partnership, and Emergency Solutions Grant Programs The Housing & Community Development Committee (HCDC) recommends approval by City Council of the 2021 Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER must be submitted to the Chicago Field Office of the U.S. Department of Housing and Urban Development by March 31, 2022. For Action Approval of the 2021 Consolidated Annual Performance Evaluat ion Report for the City's Community Development Block Grant, HOME Investment Partnership, and Emergency Solutions Grant Programs - Attachment - Pdf 457 - 461 (XIV) APPOINTMENTS Page 14 of 463 APP1. Approval of Appointments to Boards, Commissions and Committees The Mayor recommends City Council approval of the appointments of Cindy Reed and Scott Fishman to the Citizens Police Review Commission, Kathy Hayes to the Social Services Committee, Eli Klein to the Economic Development Committee, and Matthew Cotter and Kimberly Marion Suiseeya to the Environment Board; the reappointment of Aleks Granchalek to the Firefighter's Pension Board and confirmation of the terms for the existing Commissioners of the Citizen Police Review Commission. For Action Approval of Appointments to Boards, Commissions and Committees - Attachment - Pdf 462 - 463 (XV) CALL OF THE WARDS (Councilmembers shall be called upon by the Mayor to announce or provide information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XVI) ADJOURNMENT (XVII) UPCOMING COMMITTEE MEETINGS Date Time Board/Committee/Commission 03/29/22 2:00 PM Design and Project Review Committee (DAPR) 03/30/22 6:00 PM Economic Development Committee 03/30/22 7:00 PM Land Use Commission 03/31/22 6:30 PM Equity and Empowerment Commission 04/04/22 5:00 PM Rules Committee 04/04/22 6:00 PM Human Services Committee 04/05/22 2:00 PM Design and Project Review Committee (DAPR) 04/06/22 6:30 PM Citizen Police Review Committee 04/07/22 9:00 AM Reparations Committee 04/07/22 9:00 AM Referrals Committee 04/08/22 7:15 AM Utilities Commission (Virtual) Page 15 of 463 WHEREAS,in the late 19 century and the early 20 century women in Evanston were active locally and nationally in efforts to improve the lives of women and secure for women the right to vote‘and WHEREAS,on June 2 1919 the proposed 19 amendment to the United States Constitution giving women the right to vote was passed by Congress and sent to the States for rati?cation and Illinoisbecame the first state to ratify the amendment;and WHEREAS,in 1920 activist women fonned a national organization.the League of Women Voters to prepare women to become active in the political sphere.and WHEREAS,in 1922 women in Evanston formed the Evanston chapter of the League of Women Voters LWVE)and WHEREAS,ess than a year after its founding,LWVE]0Il1ed with other groups to present a three-day citizenship school in Evanston to instruct new women voters on the structure of American government,election laws and current social and ?nancial topics and WHEREAS,since its founding LWVE has worked to promote its mission to encourage informed and active participation in government,to increase understanding of public policy issues.to in?uence public policy through education and advocacy and to defend democracy"and WHEREAS,LWVEcontinues to work as a politicaland non-partisan organization continues to advocate and take action on issues and continues to avoid supporting or opposing any political party or politicalcandidate and WHEREAS,LWVE works to ful?llits commitment to diversity equity and inclusion in principle and in practice and WHEREAS,every year LWVE identi?es issues for study andlor action to impact local.state or national progress including over recent years affordable housing.health equity climate action,immigration refonn capital punishment and many others and WHEREAS,LWVE maintains its commitment to voter engagement and education through voter registration drives candidate events and meetings with elected of?cialsz NOW THEREFORE,I Daniel Biss Mayor of the City of Evanston Illinois,do hereby proclaim March 28 .2022 a day to celebrate the 100 Anniversary of the League of Women Voters of Evanston and its contributions and commitment over the last century to its ongoing civic action Witness under my hand and corporate se '0‘vanston Illinoisthis 28th day of March 2022. O EVANSTxi‘».w .OC,‘a 21ffiretheillilayn-i?rntlamatinnKLEAGUEOFWOMENVOTERSOFEVANSTON” éllaynrI .14....AAAJJ I City Cle M2.Page 16 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Human Services Committee From: Audrey Thompson, Interim Parks & Recreation Director Subject: Resolution 17-R-22 Approval of an Honorary Street Name Sign Designation Date: March 28, 2022 Recommended Action: Staff recommends the adoption of Resolution 17 -R-22, designating the portion of McDaniel Ave. between Nathaniel St. and Greenleaf St. with the Honorary Street Name Sign, William ‘Bill’ Logan Jr. Way Funding Source: Three street signs are made for the honoree. One sign is installed at each end of the designated one block area, and the third sign is given to the honoree. The approximate total cost to create all three signs is $200. Funds for the honorary street name sign program are budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115), which has a fiscal year 2022 budget of $58,000 and a year to date balance of $40,000. Council Action: For Action Summary: The Honorary Street Name Sign program was established in 1996 to allow citizens the opportunity to honor individuals or groups that have contributed significantly to the City of Evanston through cultural, historic, or humanitarian acts. The Parks and Recreation Board administers the program through the Parks and Recreation Department. The request for an honorary street name sign designation has to originate with an Alderman, and each Alderman may have one honorary designation approved each year. Honorary street name signs are displayed for ten years and the portion of a street so designated is one block long. On February 17, the Parks and Recreation Board reviewed the honorary street name sign application submitted by Councilmember Peter Braithwaite and Dr. Gilo Kwesi Cornell Logan and recommended approval. The Human Services Committee reviewed the application on March 7 and recommended approval. HS1.Page 17 of 463 Attachments: Resolution 17-R-22 Honorary Street Name Sign Application Page 2 of 10 HS1.Page 18 of 463 3/7/2022 17-R-22 A RESOLUTION Designating that Portion of McDaniel Ave Between Nathaniel St and Greenleaf St with the Honorary Street Name Sign, “William Bill Logan Jr. Way” WHEREAS, William Bill Logan Jr. has been a vital member of Evanston’s community as a resident of Evanston for over 50 years, serving on Evanston’s Police department for 30 years and co-founding both the Chessman Club of the North Shore and the Fellowship of African American Men; and WHEREAS, Mr. Logan joined the Evanston Police Department in 1957 and became Evanston’s first Black Sergeant, first Black Lieutenant, first Black Captain, first Black Deputy Chief and First Black Chief of Police; and WHEREAS, during his time as Captain, Mr. Logan helped form the Black Police Officers Association and was instrumental in the fight against discrimination towards Black police officers and women in the areas of promotion, assignment and discipline; and WHEREAS, Mr. Logan has been granted numerous awards in his lifetime for his service to the Evanston community, including the Evanston Police Department’s highest commendation Award for Valor and Outstanding Performance Above and Beyond the Call of Duty, and the National Organization of Black Law Enforcement Executives’ awards for Outstanding Community Service and Dedicated Service; and WHEREAS, Mr. Logan has shown dedication to the youth of Evanston, serving as the Director of Safety at Evanston Township High School from 1987-2006 Page 3 of 10 HS1.Page 19 of 463 17-R-22 ~2~ and initiating motor patrol for safety staff, the instillation of crossing guards, and safety staff first aid certification; and WHEREAS, Mr. Logan has served the Evanston Community through his involvement as a board member with the Evanston Historical Society, the Evanston McGaw Y.M.C.A., the Levy Center, and the Evanston Chapter of the NAACP. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: On behalf of the entire citizenry of the City of Evanston, the City Council hereby expresses appreciation for William Bill Logan Jr. by designating that portion of McDaniel Ave between Nathaniel Street and Greenleaf Street with the Honorary Street Name Sign, “William Bill Logan Jr. Way.” SECTION 3: This Resolution 17-R-21 will be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 10 HS1.Page 20 of 463 City of Evanston Honorary Street Name Sign Application Form PURPOSE OF PROGRAM: The Honorary Street Name Sign program was established to allow citizens the opportunity to honor people who have contributed greatly to the City of Evanston through cultural, historic, or humanitarian acts. Request for an honorary designation has to originate with an Alderman and each Alderman may have one honorary designation approved each year. Honorary street name signs are displayed for a period of ten-years and the portion of a street so designated is one block long. The program is administered by the Parks, Recreation and Community Services Board through the Parks, Recreation and Community Services Department. Final approval is granted by the Evanston City Council. PLEASE FILL OUT THE APPLICATION BELOW: NAME OF HONOREE: William Bill Logan Jr. (as it would appear on the street sign) PROPER STREET NAME: McDaniel Ave.__________ INTERSECTING STREETS AT EACH END OF THE ONE BLOCK AREA: McDaniel Avenue & Nathaniel St. / McDaniel Ave & Greenleaf St___ PLEASE CHECK ALL THAT APPLY, AND GIVE A BRIEF EXPLANATION FOR EACH OF THE APPLICABLE CRITERIA. A STREET CAN BE NAMED FOR AN INDIVIDUAL, OR GROUP/DESIGNATION. _x__CULTURAL IMPACT TO CITY: 1. Co-founder, 1958 - Chessmen Club of the North Shore- President Emeritus. It has given scholarships to E.T.H.S. graduates and food to the needy at Christmas time for over 40 years. Members serve as role models for our youth. 2. Co-founder, 1968. Fellowship of African American Men- FAAM- Youth basketball program. Founding member 42 years ago. Coached for 15 years and presently serves as Vice President. 3. Evanston Community Foundation - Original board member __X_ HISTORICAL IMPACT TO CITY: See “Distinguished Career __X_HUMANITARIAN EFFORTS: For more, see “Close Association with Evanston” Parks, Recreation and Community Services Department 2100 Ridge Avenue Evanston, Illinois 60201 T 847.448.4311 TTY 847.448.8064 www.cityofevanston.org Page 5 of 10 HS1.Page 21 of 463 1. He was the catalyst for a citywide Intergovernmental-Interagency Agreement to get city government, schools and youth serving agencies to work together to assist at risk youth and families. _X__CLOSE ASSOCIATION WITH EVANSTON: 1. ETHS: The first black homeroom president, first black senior class vice- president, first black football captain, and the first black football player to win the Myerson Award for Excellence In Football. 2. Past Boards Served On a. Evanston Historical Society b. Evanston McGaw Y.M.C.A. c. Parks and Recreation d. FAAM e. The Chessmen Club f. Rotary Club g. Levey Center h. NAACP - Evanston Chapter i. Received the NAACP African American Youth Achievement Living Legend Trailblazer Award j. State of Illinois Human Relations Commission - award from Governor Richard Ogilvie of the State of Illinois for serving on the State Human Relations Commission, the first police officer to serve on the commission and he was instrumental in establishing Human Relations courses in Illinois Police Winner of the William E. Harper Award for "Exceptional Leadership In Service To The Youth Of Evanston" k. Received "The distinguished Alumni Award" from ETHS in 2003. l. Presented a special "Key To The City" award from Mayor Joan Barr. __X_ DISTINGUISED CAREER BROUGHT TO THE CITY: EVANSTON POLICE DEPARTMENT 2. Bill joined the Evanston Police Department in 1957 and served for 30 years as a police officer. When hired as a police officer, he was also trained as a fireman and for three years assisted in fighting fires. On the police department Bill became the first modern day black Sergeant, first black Lieutenant, first captain, first black Deputy Chief and in 1984, he became Evanston's first black Police Chief. 3. He was an early proponent of many innovative programs including - Community Policing, The 1980's Foot Patrols, Out Post Sub Stations, Youth Bike Patrols, Police Citizen Research Advisory Committee, Gang Crimes Unit, the Victim Witness Bureau Page 6 of 10 HS1.Page 22 of 463 which became a state and national model, and Police Citizen Research Advisory Committee, a program featured in the Local Police Management book by the International City Managers Association (ICMA.). The department was one of the first in Illinois to have an Officer Friendly Program, Police School Liaison Officers, and as Captain he was given the assignment to develop the department's Victim Witness Bureau when the department was given a grant to start the program. The program became a state and national model. He was also assigned to develop a Youth Outreach program when the program was under another city agency and was given to the police department by the City Manager. 4. As a police caption, he helped form the Black Police Officers Association and led the fight against the city and police department for discrimination against black police officers and women in promotion, assignments, and discipline. They won their case in court leading to the promotion of other black officers and giving full status to female police officers. As Chief of Police, he promoted the first female officer to the rank of Sergeant. He also started the first foot patrol program and gang crimes unit. 5. As Chief of Police, he negotiated with Northwestern University to give their safety/security department full police power for them to develop their own police department. 6. Bill also received the police department's highest commendation award for Valor for Outstanding Performance Above and Beyond the Call of Duty by placing his life in jeopardy in a successful effort to free a hostage and disarm a felon. 7. Bill had the honor and pleasure of being selected and assigned as Dr. Martin Luther King's bodyguard when he came to Evanston in the 1960's. 8. He is a life member of the International Association of Chiefs of Police (IACP), a mem ber of the Police Executive Research Forum (PERF), FBI National Academy Associates, and is a founding and life member of the National Organization of Black Law Enforcement Executives (NOBLE) with over 4000 members. 9. Bill is the recipient of NOBLE's William J. Lawson Award for Outstanding Community Service, and NOBLE's Dedicated Service Award for his victim services commitment. In 2001, at NOBLE's Annual Conference in Washington, D.C., he was honored by President George Bush as a founding member of NOBLE. 10. He has served as a consultant for the International Association of Chiefs of Police, Police Executive Research Forum, and the Consortium of Governmental Consultants, and as a consultant for Resource Management Associates. He has participated in the selection of Chiefs of Police and other high-ranking police positions in over 70 cities throughout the country. He also served as a technical advisor for the Institute for Public Safety Partnership at the University of Illinois at Chicago-assisting cities in establishing community policing. He also participated in the National Gang Study conducted by the Page 7 of 10 HS1.Page 23 of 463 University of Chicago, resulting in their book being published titled "The Youth Gang Problem" - A Community Approach- (1995) by Dr. Irving A. Spergel. He received an Acknowledgement of Achievement Award from Cook County Superintendent of Schools Richard J. Martwick for Special Achievement in Educational Techniques, and for numerous hours and subjects he taught in several police academies in Cook County. EVANSTON TOWNSHIP HIGH SCHOOL 11. Bill became Director of Safety at ETHS in 1987 and retired in 2006. 12. Bill has initiated several programs for the Safety Department and the school including: Motor patrol for Safety staff, Crossing guards, Week Of in-service training every summer for staff, Safety staff certified in CPR/First Aid and defibrillator use, Telephone Hot Line, Played a major role in the 500 camera system, School staffed with Police Department Resource Officer, and Visitor sign in policy and procedures. He was lead person in developing school crisis plan, drills and coordination with police, fire and hospitals, City of Evanston, and represented the school on the City Emergency Management Committee. 13. Served as the Midwest Director for the National Association of School Safety and Law Enforcement Officers (NASSLEO). 14. He also received the "Those Who Excel Award" from the State Board of Education. _X__GEOGRAPHICAL RELATIONSHIP OF STREET TO FOCUS OF INTEREST Bill and his family have resided on the street for over 50 years; one of the first African American families to integrate the neighborhood. __x__ A LIVING INDIVIDUAL (EXCLUSIVE OF CITY OF EVANSTON STAFF) Signature of Applicant: Date: (Alderperson) Applicant’s Address: Phone Email: Signature of Applicant: William Logan Jr. Date:2/7/2022 Applicant’s Address: 1031 McDaniel Ave Phone 847 977 1141 Email: ChiefBillLogan@gmail.com Submit completed form to: City of Evanston Parks, Recreation and Community Services Department 2100 Ridge Ave., Evanston, IL 60201 Fax: 847-448-8051 pbelcher@cityofevanston.org Page 8 of 10 HS1.Page 24 of 463 ArcGIS Web Map City Boundary 2/23/2022, 11:13:05 AM 0 0.03 0.060.01 mi 0 0.06 0.110.03 km 1:2,000 ArcGIS Web AppBuilder Page 9 of 10 HS1.Page 25 of 463 2/23/22, 11:06 AM CITY OF EVANSTON Mail - Fwd: Honary Street Name - William Bill Logan Jr. https://mail.google.com/mail/b/ALGkd0z8mM1Vp6TipHLUAr-T-HOQejOLrOo-iJbA_kMxNxUOW9BR/u/0/?ik=e45bd9671e&view=pt&search=all&permt…1/2 Lawrence C. Hemingway <lhemingway@cityofevanston.org> Fwd: Honary Street Name - William Bill Logan Jr. 1 message Peter Braithwaite <pcbraithwaite@gmail.com>Tue, Feb 8, 2022 at 4:54 AM To: Lawrence Hemingway <lhemingway@cityofevanston.org> Cc: Gilo Kwesi Cornell Logan <dr.gkclogan@gmail.com> Director I would like to submit this application to honor one of our City of Evanston crown jewels Mr. Bill Logan. Please let me know the first opportunity to add it to Parks and Rec Board agenda Thank you Ald Braithwaite ---------- Forwarded message --------- From: Gilo Kwesi Cornell Logan <dr.gkclogan@gmail.com> Date: Mon, Feb 7, 2022, 11:13 PM Subject: Honary Street Name - William Bill Logan Jr. To: Peter Braithwaite <pcbraithwaite@gmail.com> PB See attached. Give thanks! G Dr. Gilo Kwesi Cornell Logan (he, him, his) President Logan Consulting Services, LLC (847) 977 - 1141 Our Site: https://www.drloganspeaks.com/ Our Blog: http://https://DrLoganSpeaks.medium.com/ "Dr. Logan is one of the most interesting people I’ve ever had sitting on my couch. This is a man worth listening to and learning from.” * Jack Canfield, co-author of the bestselling series, Chicken Soup for the Soul, and author of, The Success Principles __________________________________________________ Honorary Street Name Sign Application.pdf 180K Page 10 of 10 HS1.Page 26 of 463 Memorandum To: Honorable Mayor and Members of the City Council From: Nicholas Cummings, Corporation Counsel Subject: Resolution 25-R-22 Authorizing the City Manager to Execute an Intergovernmental Agreement between the City of Evanston, the Board of Education of Evanston Township High School District No. 202 and the Board of Education of Evanston/Skokie School District No. 65 Date: March 28, 2022 Recommended Action: Staff recommends adoption of Resolution 25-R-22, authorizing the City Manager to sign an Intergovernmental Agreement between the City of Evanston, the Board of Education of Evanston Township High School District No. 202 and the Board of Education of Evanston/Skokie School District No. 65 Council Action: For Action Summary: Prior to the adoption of Ordinances 65-O-21, 66-O-21, and 67-O-21, the City, the Board of Education of Evanston Township High School District No. 202 ("District 202") and the Board of Education of Evanston/Skokie School District No. 65 ("District 65"; collectively "the Districts"), attempted to enter into an Intergovernmental Agreement regarding the Five -Fifths TIF. Ultimately, Resolution 120-R-21 failed. However, the City Council passed Resolution 88-R-21 which included certain commitments regarding the Five -Fifths TIF, including a commitment to negotiate a revenue sharing agreement regarding certain properties with the Districts. Resolution 25-R-22 is the result of the parties commitment to that endeavor. The new Intergovernmental Agreement establishes a revenue share with respect to tax increment from the property located at 1815 Ridge Ave. The Agreement establishes that the Districts will receive 80% of the amount they would have received if not for the establishment of Five-Fifths TIF District. The funds will be paid from the TIF fund and are to be used for TIF related purposes such as expenses related to building a school in the Fifth Ward and workforce development training and programs. Attachments: 25-R-22 Authorizing IGA with District 202 and 65 3-21-2021 SP1.Page 27 of 463 Five Fifths TIF District Agreement Page 2 of 19 SP1.Page 28 of 463 3/28/2022 25-R-22 A RESOLUTION Authorizing the Interim City Manager to Execute an Intergovernmental Agreement between the City of Evanston, the Board of Education of Evanston Township High School District No. 202 and the Board of Education of Evanston/Skokie School District No. 65 WHEREAS, the City of Evanston (“City”), located in Cook County, Illinois, is a home rule unit of government under the provisions of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the ability to enter into agreements; and WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970, the Intergovernmental Cooperation Act (5 ILCS 22/1 et seq.) and Sections 1-4-6 and 11-1- 2.1 of the Illinois Municipal Code (65 ILCS 5/11-1-2.1), authorize and encourage intergovernmental cooperation among enforcement agencies to provide police protection; and WHEREAS, the City, to further such investment, development, and redevelopment, approved and created a tax increment redevelopment plan and project, designated the tax increment redevelopment project area, and adopted tax increment financing relative to the City’s Five-Fifths Redevelopment Project Area (the “TIF District”), which includes approximately two hundred eighty-four (284) tax parcels located to the east and west of Green Bay Road, to Ridge Avenue to the east, to Darrow Avenue to the west, and to Leonard Place to the north and Emerson Street to the south legally described and depicted in Exhibit A attached hereto and made a part hereof, in accordance with the TIF Act. The City has further initiated tax increment Page 3 of 19 SP1.Page 29 of 463 25-R-22 ~2~ financing projects in the TIF District under the TIF Act within the School Districts’ boundaries.; and WHEREAS, the City and the School Districts recognize the need for cooperation to enter into all contracts with property owners, developers, tenants, overlapping taxing bodies, and others necessary or incidental to the implementation and furtherance of the TIF District; and WHEREAS, the City and School Districts have identified one development in the TIF District that is appropriate for revenue sharing among the parties, which is located at 1815 Ridge Avenue, Evanston, Illinois, legally described and depicted in Exhibit B to the Intergovernmental Agreement attached to this Resolution (the “Subject Property”) and known as the Trulee Property; and WHEREAS, the parties have agreed to utilize the provisions of the TIF Act, which allow certain payments to be made to school districts. Specifically, pursuant to current Sections 4-3 (q)10 of the Illinois TIF Act, a municipality may make payments to affected taxing districts for vocational education, 65 ILCS 5/11-74.4-3(q)10. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1:The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2:That the Interim City Manager is hereby authorized and directed to sign, and the City Clerk is hereby directed to attest on behalf of the City, the IGA with District 65, attached hereto as Exhibit 1 and incorporated herein by reference. Page 4 of 19 SP1.Page 30 of 463 25-R-22 ~3~ SECTION 3:The Interim City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement that she deems to be in the best interest of the City. SECTION 4: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, Deputy City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 19 SP1.Page 31 of 463 25-R-22 ~4~ EXHIBIT 1 Intergovernmental Agreement Between the City of Evanston, the Board of Education of Evanston Township High School District No. 202 and the Board of Education of Evanston/Skokie School District No. 65 Page 6 of 19 SP1.Page 32 of 463 1 INTERGOVERNMENTAL AGREEMENT This Intergovernmental Agreement is entered into by and between the City of Evanston, an Illinois Municipal Corporation, the Board of Education of Evanston Township High School District No. 202, Cook County, Illinois, and the Board of Education of Evanston/Skokie School District No. 65, Cook County, Illinois, both Illinois School Districts, pursuant to the 1970 Illinois Constitution and Illinois Compiled Statutes. In consideration of the statements and findings hereinafter set forth, the mutual covenants herein contained, and other good and valuable consideration the sufficiency of which is hereby acknowledged, the Parties hereto find and agree as follows: SECTION 1: STATUS OF THE PARTIES AND BACKGROUND: 1. The City of Evanston (hereinafter the “City”) is an Illinois Municipal Corporation organized under the Constitution and Statutes of the State of Illinois. 2. Evanston Township High School District No. 202, Cook County, Illinois, and Evanston/Skokie School District No. 65, Cook County, Illinois (hereinafter collectively the “School Districts”), are Illinois School Districts organized under the Statutes of the State of Illinois. 3. The City and the School Districts are public agencies within the meaning of such term in the Illinois Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.). 4. The 1970 Illinois Constitution, Article VII, Section 10, and the Illinois Compiled Statutes, Ch. 5, Section 220/I, et seq., provide legal authority for intergovernmental privileges and authority to be enjoyed jointly by School Districts and municipalities as well as other public bodies politic and fosters cooperation among local units of governments. 5. The City is pursuing and intends to further pursue, private and public investment, development, and redevelopment of properties within the boundaries of the City. Page 7 of 19 SP1.Page 33 of 463 2 6. The Tax Increment Allocation Redevelopment Act (“TIF Act”), Illinois Compiled Statutes, as amended, Ch. 65, Section 5/11-74.4-1, et seq., authorizes a municipality to enter into all contracts necessary or incidental to the implementation and furtherance of its redevelopment plan and project. 7. The City, to further such investment, development, and redevelopment, approved and created a tax increment redevelopment plan and project, designated the tax increment redevelopment project area, and adopted tax increment financing relative to the City’s Five-Fifths Redevelopment Project Area (the “TIF District”), which includes approximately two hundred eighty-four (284) tax parcels located to the east and west of Green Bay Road, to Ridge Avenue to the east, to Darrow Avenue to the west, and to Leonard Place to the north and Emerson Street to the south legally described and depicted in Exhibit A attached hereto and made a part hereof, in accordance with the TIF Act. The City has further initiated tax increment financing projects in the TIF District under the TIF Act within the School Districts’ boundaries. 8. The City and the School Districts recognize the need for cooperation to enter into all contracts with property owners, developers, tenants, overlapping taxing bodies, and others necessary or incidental to the implementation and furtherance of the TIF District. 9. The parties have identified one development in the TIF District that is appropriate for revenue sharing among the parties, which is located at 1815 Ridge Avenue, Evanston, Illinois, legally described and depicted in Exhibit B to this Agreement (the “Subject Property”) and known as the Trulee Property. 10. The parties have agreed to utilize the provisions of the TIF Act, which allow certain payments to be made to school districts. Specifically, pursuant to current Sections 4-3 (q)10 of the Illinois TIF Act, a municipality may make payments to affected taxing districts for vocational education, 65 ILCS 5/11-74.4-3(q)10. 11. The Parties declare that this Agreement is adopted pursuant to the 1970 Illinois Constitution, Article VII, Section 10; Illinois Compiled Statutes, Ch. 5 Section 220/1, et seq., the TIF Act, and other applicable statutes. Page 8 of 19 SP1.Page 34 of 463 3 SECTION 2: PAYMENTS: 1. The City agrees to set aside annually, commencing with the 2022 tax year (payable in 2023), and pay to each School District a sum equal to the following formula (“School District Annual Payment”): The equalized current assessed valuation of the Subject Property (CEAV) minus the frozen equalized assessed valuation (FEAV) multiplied by the aggregate tax rate extended by the Cook County Clerk on behalf of each School District (SD Tax Rate) and take the product of that equation and multiply it by eighty percent (80%). ((CEAV – FEAV) X (SD Tax Rate)) X .80 For illustrative purposes only, if the CEAV is $5,000,000 and the FEAV is $1,000,000, and using the School Districts 2020 rates (which rate the Cook County Clerk establishes and changes every year and, notwithstanding this illustrative example, the City will use the latest rate when actually making the calculation); the School District Annual Payments for that year would be: SD 65: ($5,000,000 - $1,000,000) X .03258 X .80 = $104,256 SD 202: ($5,000,000 - $1,000,000) X .02072 X .80 = $66,304 2. The City shall pay, from the Five-Fifths TIF Fund, each School District the School District Annual Payment in two separate payments: the first within 60 days after the first installment of real estate taxes are due to be paid on the Subject Property; and the second within 60 days after the second installment of real estate taxes are due on the Subject Property. If the real estate taxes for the Subject Property are not paid in a timely manner, or the taxes have not been deposited into the Five- Fifths TIF Fund, the City shall make the required payments within 30 days after receiving any portion of the real estate taxes from the subject property including 80% of any penalties the City receives related to such late payment. 3. The City’s final School District Annual Payment shall be made in accordance with the Section above in the year when real estate taxes Page 9 of 19 SP1.Page 35 of 463 4 are due to be paid for the last year of the TIF District. For example, if the TIF District terminates in 2045 the City’s final payment of the School District Annual Payment shall be made in 2046. SECTION 3: SCHOOL DISTRICTS USE OF SCHOOL DISTRICT PAYMENT: 1. The School Districts may use the School District Payments for capital and vocational education purposes, pursuant to current Sections 4-3(q)(7) and (10) of the TIF Act. 2. For purposes of this Agreement, the term “capital costs” shall include costs of all real property, and all personal property having a value in excess of $300 and, having a useful life of six (6) months including, but not limited to: (i) Acquisition of land to serve the immediate or future needs of children from the development; (ii) Improvement to any existing school site which already serves such needs; (iii) Development of classrooms, parking lots, sidewalks, traffic signals, internal roadways, connections with water, sewer and electrical lines; playgrounds; recreation grounds and athletic fields; (iv) Remodeling or renovation of school facilities; (v) Purchase and prefabrication of classroom units; (vi) Material, goods or equipment as set forth in Exhibit A of the Illinois Program Accounting Manual for Local Education Agencies prepared by the Illinois State Board of Education. (vii) Buses, maintenance equipment, office equipment, district vehicles, or playground equipment; or (viii) Any other capital equipment deemed necessary by the School Districts. Page 10 of 19 SP1.Page 36 of 463 5 In addition, for purposes of this Agreement, the terms “job training, advanced vocational education and career education” shall include the School Districts’ costs of operating the programs described in Exhibits C and D, attached hereto. SECTION 4: ADDITIONAL PROPERTIES: Should the City redevelop the Civic Center, the parties agree to engage in good faith discussions regarding possible revenue sharing for said redevelopment. SECTION 5: BINDING EFFECT: This Agreement shall be binding to the Parties and their respective successors, including successors in office. SECTION 6: GOVERNING LAW: This Agreement is governed by and shall be construed in accordance with the laws of the State of Illinois. Jurisdiction and venue for all disputes shall be the Circuit Court located in Cook County, Illinois, or the federal district court for the Northern District of Illinois. SECTION 7: TERM: This Agreement shall become effective upon the date the last of the parties signs as set forth below the signature of their duly authorized representatives, and shall remain in effect as long as the TIF District remains in effect. Each year, the City will analyze the financial status of the Five-Fifths TIF to determine the cash flow and viability of the School District Annual Payment in that year to the Districts under this Agreement. Upon demonstration in writing by the City that payment of debt service related to the Five-Fifths TIF is jeopardized due to unforeseen economic circumstances, the Districts may call a meeting of the Joint Review Board (“JRB”), wherein the Districts may express their concerns. Said meeting of the JRB shall be held no later than forty-five (45) days after the District receives notice from the City of the City’s inability to service debt associated with the Five-Fifths TIF. After the meeting of the JRB, if the City determines that a reduced School District Annual Payment is still necessary, the City shall remit the School District Annual Payment pursuant to this Agreement, less any amount necessary to meet the aforementioned debt Page 11 of 19 SP1.Page 37 of 463 6 service obligations. For illustrative purposes only, if the School District Annual Payment in a given year totals $2 million, and the City is not able to meet its debt service obligations related to the Five-Fifths TIF by $1 million due to unforeseen economic circumstances, the City shall remit $1 million to the Districts under this Agreement in that year. After the aforementioned annual review, the City shall reinstate the full School District Annual Payment in the following year. In subsequent years, should sufficient increment be available, the City shall reimburse the School Districts for any School District Annual Payment withheld in prior years. The redevelopment plan budget for the Five-Fifths TIF shall include the School District Annual Payment pursuant to this Agreement. The Districts reserve the right to request, in writing, annual reports required by the TIF Act, 65 ILCS 5/11-74.4-5, for review. SECTION 8: AMENDMENTS, WAIVERS, MODIFICATIONS: No amendment, waiver, or modification of any term or condition of this Agreement shall be binding or effective for any purpose unless expressed in writing and adopted by each of the Parties as required by law. SECTION 9: REAL ESTATE INCREMENT INFORMATION: The City agrees to provide the School Districts with a copy of the TIF Annual Report as mandated by law. SECTION 10: SCHOOL ANNUAL REPORT: The School Districts shall provide to the City a document that is substantially similar to School District 202’s annual financial report, which report will contain details on the expenses of the Career and Technical Education Department in the General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual statement for School District 202 and similar information for School District 65. The report shall be made available by December 30 of each year of the Agreement. SECTION 11: COMPLETE AGREEMENT: This Agreement expresses the complete and final understanding of the Parties with respect to the subject matter as of the date of its execution. All Page 12 of 19 SP1.Page 38 of 463 7 Parties acknowledge that no representations have been made which have not been set forth herein. SECTION 12: PARTIAL INVALIDITY: In the event that any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. If a court were to find the Agreement invalid in its entirety, the Parties agree to act in good faith to renegotiate an agreement that meets the intent of this Agreement. (signature page follows…) Page 13 of 19 SP1.Page 39 of 463 8 SECTION 13: AUTHORITY TO EXECUTE: The undersigned represent that they have the authority of their respective governing authorities to execute this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on _________________, 2022. CITY OF EVANSTON BOARD OF EDUCATION EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202, COOK COUNTY, ILLINOIS By:By: Kelley A. Gandurski, Interim City Manager Date:________________________ President, Board of Education Date:_____________________ Attest:Attest: Stephanie Mendoza, City Clerk Secretary, Board of Education BOARD OF EDUCATION EVANSTON/SKOKIE SCHOOL DISTRICT NO. 65, COOK COUNTY, ILLINOIS By: President, Board of Education Date:________________________ Attest: Secretary, Board of Education Page 14 of 19 SP1.Page 40 of 463 9 Exhibit A Depiction of Five-Fifths TIF District Page 15 of 19 SP1.Page 41 of 463 10 Exhibit B Legal Description of Subject Property and Depiction Parcel 1: LOTS 4, 5, 6 AND 7 (EXCEPT THAT PART TAKEN FOR WIDENING RIDGE AVENUE ACCORDING TO DOCUMENT NO. 15800534 RECORDED DECEMBER 28, 1953) IN THE RESUBDIVISION OF BLOCK 1 IN E. A. PRATT'S ADDITION TO EVANSTON, A SUBDIVISION OF PART OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED AUGUST 3, 1875 AS DOCKET NO. 42276, ALL IN COOK COUNTY, ILLINOIS. Parcel 2: THAT PART OF THE VACATED WEST RAILROAD AVENUE (VACATED BY PLAT OF VACATION RECORDED AS DOCUMENT 87518006) ADJACENT TO THE RESUBDIVISION OF BLOCK 1 IN E. A. PRATT'S ADDITION TO EVANSTON, A SUBDIVISION OF PART OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF LOT 6 IN E. A. PRATT'S ADDITION, AFORESAID; THENCE EAST ON THE SOUTH LINE OF SAID LOT 6, EXTENDED EAST, 59.60 FEET TO A POINT IN THE EAST LINE OF SAID WEST RAILROAD AVENUE; THENCE NORTHWESTERLY ON THE EASTERLY LINE OF SAID WEST RAILROAD AVENUE, 302.45 FEET TO A POINT; THENCE SOUTHWESTERLY AT RIGHT ANGLES TO SAID EASTERLY LINE OF RAILROAD AVENUE, 50.00 FEET TO A POINT ON THE WESTERLY LINE OF SAID RAILROAD AVENUE; THENCE SOUTHEASTERLY ON THE WEST LINE OF SAID WEST RAILROAD AVENUE, 270.00 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. TRACT 3: LOTS 1, 2 AND 3 (EXCEPT THAT PART TAKEN FOR WIDENING OF RIDGE AVENUE ACCORDING TO DOCUMENT NO. 15800534 RECORDED DECEMBER 28, 1953) IN THE RESUBDIVISION OF BLOCK 1 IN ELISA A. PRATT'S ADDITION TO EVANSTON, A SUBDIVISION OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, Page 16 of 19 SP1.Page 42 of 463 11 ACCORDING TO THE PLAT THEREOF RECORDED AUGUST 3, 1875 AS DOCKET NO. 42276, ALL IN COOK COUNTY, ILLINOIS. PIN(s):11-18-116-018-0000 11-18-116-019-0000 11-18-116-020-0000 11-18-116-021-0000 11-18-116-022-0000 11-18-116-023-0000 Page 17 of 19 SP1.Page 43 of 463 12 Exhibit C School District 202 Expenditures Evanston Township High School District No. 202 (the “District”) offers a broad range of vocational programs that prepare students for the employment opportunities provided and anticipated to be provided by the City’s Tax Increment Financing Project. It is anticipated the City shall have increased employment needs and the District students shall have increased job opportunities in the City because of the improvements undertaken or planned in the City’s Tax Increment Financing District. To that end, the District is committed to expend funds paid from the City for the following: The hiring of a Career Partnership Manager to identify and connect employers with students, costs of job training, advanced career and technical education, including but not limited to courses in occupational, semi-technical or technical field leading directly to employment, as incurred by the District, provided that such costs are (i) related to the establishment and maintenance of additional job training, advanced career and technical education. Vocational, job training, advanced career and technical education programs require a significant amount of capital equipment and newly trained or retrained instructors in order to make them successful. Enrollments in vocational course sections presently account for a significant percentage of the total enrollment in course sections in the District. Funds from this Agreement will therefore be used to support direct and indirect costs for vocational, job training, advanced career and technical education programs cited in this Exhibit C. The term of this portion of the Agreement to which this Exhibit C is attached is from the effective date of this Agreement to the completion and dissolution of the City’s Tax Increment Financing Project. Page 18 of 19 SP1.Page 44 of 463 13 Exhibit D School District 65 Expenditures Evanston/Skokie School District No. 65 (the “District”) offers a broad range of vocational/educational programs that prepare students for secondary education that will further the employment opportunities provided and anticipated to be provided by the City’s Tax Increment Financing Project. It is anticipated the City shall have increased employment needs and the District students shall have increased job opportunities in the City because of the improvements undertaken or planned in the City’s Tax Increment Financing District. To that end, the District is committed to expend funds paid from the City for the following: •Lease payments and other payments for construction of a school located in the City’s Fifth Ward, which will, among other educational opportunities, provide essential education opportunities for students that continue to pursue advanced job training, advanced career, and technical education opportunities at the secondary level. •Costs of educational programing to enhance student understanding and readiness for more advanced job training, advanced career, and technical education at the secondary level. Vocational, job training, advanced career and technical education programs require a significant amount of capital equipment and newly trained or retrained instructors in order to make them successful. Funds from this Agreement will therefore be used to support direct and indirect costs for vocational programs cited in this Exhibit D. The term of this portion of the Agreement to which this Exhibit D is attached is from the effective date of this Agreement to the completion and dissolution of the City’s Tax Increment Financing Project. Page 19 of 19 SP1.Page 45 of 463 Memorandum To: Honorable Mayor and Members of the City Council From: Kelley Gandurski, Interim City Manger Subject: Approval of ARPA Funds for a Living Room in Evanston to Provide Immediate Care to Evanstonians in Mental Health Crisis Date: March 28, 2022 Recommended Action: Mayor Biss and Councilmember Revelle recommend approval by the City Council of up to $900,000 in ARPA funds for capital and programmatic funding for a Living Room in Evanston to provide urgent and immediate care to community members experiencing mental hea lth crises. Funding Source: ARPA 170.99.1700.55251 Council Action: For Action Summary: Mayor Biss and Councilmember Revelle have met extensively with community partners including Turning Point Behavioral Health Care Center, Trilogy Behavioral Health Care, Amita St. Francis Hospital, Peer Services, and Impact Behavioral Health to discuss gaps in services for community members suffering from mental health crises and as part of the Alternatives to 911 initiative. A draft partnership agreement and a draft ARPA subrecipient agreement are attached to this memorandum. It is recommended that Council approve ARPA funds for this project not to exceed $900,000. The Need: The COVID-19 pandemic has increased the need for urgent, immediate mental health services for community members, as well as wrap-around services. Currently, in Evanston, the only options for community members experiencing mental health crises to receive services urgently is to call 911, and/or be transported to a hospital emergency room. Research has determined that this is not the most effective way to provide services to those in need. In addition, it creates a substantial financial drain on hospital and City resources. There are better alternatives. SP2.Page 46 of 463 Living Room Model: A Living Room is a comfortable, non-clinical space that offers an alternative to hospital emergency rooms for adults experiencing psychiatric emergencies. The Living Room Program (LRP) is a safe, inviting, home-like atmosphere where individuals can calmly process the crisis event, as well as learn and apply wellness strategies to help prevent future crisis events. Turning Point operates an LRP at its facility in Skokie with a walk -in/call-in program for adults in psychiatric crisis that is widely recognized for its positive outcomes. It provides a safe, trauma-informed, expertly staffed alternative to hospital emergency rooms at no cost to guests. The LRP provides a calm and comfortable environment in which guests can resolve crises with an experienced and compassionate team of therapists and Recovery Support Specialists who have personal lived experience with mental illness and provide uniquely skilled support for guests in crisis. Now in its tenth year, Turning Point's Living Room has maintained an excellent track record of deflecting guests away from emergency room visits. In the past five years, it has achieved at least a 98% success rate. The chart below shows LRP visits and the numb er and percent of deflections from emergency room visits since Turning Point opened the facility. There has been a significant increase in both visits and deflections in the first eight months of FY22, with 452 visits, 408 of which were people in crisis and deflected from the ER. Of the 408, 346, or 85%, resolved their crisis working with a Recovery Support Specialist. Over half of LRP guests, 225 or 55%, were not Turning Point clients prior to their LRP visit. LRP Structure The City is facilitating a partnership between Turning Point and Amita St. Francis Hospital to create an LRP in Evanston. The LRP site is a single-family home owned by Amita that is located at 311 Elmwood. The property will be renovated to provide a comfortable, welcoming sp ace conveniently located near the hospital. In addition, other mental health providers will collaborate with the LRP, including Trilogy and Impact Behavioral Health. Trilogy provides outreach services in the form of a mobile response unit to connect with p eople experiencing a mental health crisis, as well as a broad array of services to help people who are living with mental illness and co-occurring barriers like addiction or homelessness to move to stability and Page 2 of 27 SP2.Page 47 of 463 recovery. Impact Behavioral Health provides wrap-around services, including housing and case management support for people living with serious mental illness. Estimated Living Room Program operating and capital buildout costs: Based on experience operating its Skokie LRP, Turning Point estimates the annual operating cost of a new Living Room in Evanston to be approximately $650,000. not including the initial renovation of the space. The City of Evanston recently contracted for the interior renovation at Fire Station No. 4, which had a similar scope of work for a similar size facility. The scope of work for that project included the relocation of some walls, insulation of exterior walls, remodeling of the ductwork, and some interior finishes. The project was completed at a cost of $104/sq ft. The house at 311 Elmwood is approximately 1,500 sq ft, and would require installation of air conditioning, ADA access improvements, and some interior finishes. Assuming the addition of a 25% contingency factor, the cost would be estimated at $130/sq ft, or $195,000. This cost does not include architectural services, which would add approximately 15% of the construction cost, estimated near $30,000. Description Cost Renovation (1,500 sq ft @$104/sq ft) $156,000 + 25% contingency $39,000 Construction Sub-total $195,000 Architectural Services (15%) $29,250 Total $224,250 Approval by City Council of ARPA funding for a Living Room Program in Evanston would provide up to $224,250 to Amita St. Francis Hospital for the capital improvements needed to convert 811 Elmwood from a single-family home to a Living Room Program space, and an estimated $650,000 to Turning Point for the first year's operating expenses and services. Total estimated costs are $874,250. The City or Turning Point may lease the space from Amita St. Francis for one (1) year at a minimal cost, pursuant to an operating agreement, ensuring reporting and accountability for the program. Should the space be initially leased by the City, it should be turned over to the provider of services after the first year. Staff recommend the lessee to be the provider of services. Other Potential Funding Sources: In addition to ARPA, there may be grant opportunities from Cook County and the State of Illinois, including the Illinois Department of Human Services which currently funds over 20 LRPs in Illinois Identified possible funders also include Amita St. Francis and Northshore University HealthSystems. Sources of ongoing operating support are being sought for the LRP in future years. Attachments: SLFRF Subrecipient agreement final Living Room Partnership Agreement [DRAFT] Page 3 of 27 SP2.Page 48 of 463 1 CITY OF EVANSTON CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS PROGRAM SUBRECIPIENT AGREEMENT This Coronavirus State and Local Fiscal Recovery Funds (SLFRF) Sub-recipient Agreement (the “AGREEMENT”) is made on this _____ day of ____________ 2022, by and between the City of Evanston, an Illinois Municipal Corporation (hereinafter “CITY”) and the «Grantee_name» (hereinafter “SUBRECIPIENT”). RECITALS WHEREAS, the City of Evanston is the recipient of an award of forty-three million one hundred seventy three thousand six hundred and fifty four dollars ($43,173,654) in funds from the federal government’s American Rescue Plan Act (ARPA); and WHEREAS, the Assistance Listing for the Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program, a part of ARPA, was published May 28, 2021 on SAM.gov under Assistance Listing Number (“ALN”), formerly known as CFDA Number, 21.027; and WHEREAS, SLFRF funds have been provided to the City to support its response to and recovery from the COVID-19 public health emergency; and WHEREAS, SUBRECIPIENT has been awarded certain SLFRF funds from the City to utilize in Subrecipient’s programming that is outlined in the Agreement and Appendices and this Agreement shall govern Subrecipient’s use of the SLFRF funds; NOW, THEREFORE, the CITY and the SUBRECIPIENT, having first found the foregoing recitals as fact, and in consideration of the mutual covenants set forth below, hereby agree as follows: AGREEMENT I. APPENDICES TO AGREEMENT: All Appendices attached to this Agreement are incorporated and made a part of this Agreement as referenced herein. SUBRECIPIENT agrees to abide by and follow all terms and conditions as set forth in said Appendices. II. WORK TO BE PERFORMED BY SUBRECIPIENT: In exchange for receiving the SLFRF subaward from the CITY for the «Program» program (hereinafter “Program”), the SUBRECIPIENT shall be responsible for administering the Program as described in Appendix A in a manner satisfactory to the CITY and substantially consistent with any standards and regulations that are specified in this Agreement and adherence to the same is a condition of providing these funds. SUBRECIPIENT commits to the Program goals that are outline in Appendix A. SUBRECIPIENT agrees to expend the total amount of SLFRF funds covered in this Agreement, solely for the agreed upon activities and in accordance with the conditions outlined in this Agreement and the Program budget in Appendix B. III. GENERAL COMPLIANCE WITH APPLICABLE LAWS: SUBRECIPIENT agrees to comply with the requirements of the Code of Federal Regulations, the SLFRF Final Rule, and any other regulations Page 4 of 27 SP2.Page 49 of 463 2 concerning SLFRF. The SUBRECIPIENT also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this agreement. SUBRECIPIENT additionally agrees to comply with any changes issued to the CITY's SLFRF program by the Department of the U.S. Treasury (Treasury). SUBRECIPIENT understands that changes issued to the CITY’s SLFRF’s program may materially alter the terms of this Agreement. The City will distribute any amendments to the SLFRF program within thirty (30) days and SUBRECIPIENT must acknowledge the receipt. SUBRECIPIENT acknowledges and affirms that the SUBRECIPIENT has the organizational capacity to adhere to collection and reporting requirements, regarding performance measures, as required by Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule (“Uniform Administrative Requirements”) Subpart D, Sections 200.300 – 200.303. Such performance measures shall be decided upon by the SUBRECIPIENT and the CITY’S Housing and Grants Manager, based on the requirements outlined by the Treasury for the category of eligible activities that the SUBRECIPIENT’S program engages in. Organizational capacity shall be demonstrated by various methods, including but not be limited to: •Use of OMB-approved standard information collections when providing financial and performance information; •Financial data are provided that relates to performance accomplishments of the award; •Cost information provided demonstrates cost effective practices; •All expenditures shall be accounted for, in compliance with requirements under section 200.302, as interpreted by the CITY’s Housing and Grants Manager. SUBRECIPIENT agrees to follow either the procurement guidelines set forth in Section 200.320 of the Uniform Administrative Requirements, or the procurement guidelines/standards which the SUBRECIPIENT uses during its normal course of business; whichever of the two guidelines is more restrictive. If the procurement methods that the SUBRECIPIENT uses during its normal course of business are more restrictive, those guidelines shall be used, and a copy of those guidelines shall be attached to this contract as Appendix C and shall be incorporated into this contract by reference. If the procurement guidelines set forth in Section 200.320 of the Uniform Administrative Requirements are more restrictive, then the program procurement methods shall be limited to either (1) procurement by small purchase procedures, (2) procurement by sealed bids, (3) procurement by competitive proposals, or (4) procurement by noncompetitive proposals, as directed by and outlined in Section 200.320. The SUBRECIPIENT affirms that, per Federal regulations, SUBRECIPIENT has a Unique Entity Identifier (UEI) and will provide this UEI to the CITY as a condition of receiving project funding. SUBRECIPIENT further affirms that SUBRECIPIENT has a Federal Award Identification Number (FAIN), which is _______________. IV. LENGTH OF AGREEMENT: The term of this Agreement shall begin no sooner than <<XXX>> and end on <<XXX>>. Payment of SLFRF funds by the CITY to the SUBRECIPIENT shall occur for eligible services and/or activities performed by the SUBRECIPIENT during the term of this Page 5 of 27 SP2.Page 50 of 463 3 Agreement as long as the SUBRECIPIENT is performing in accordance with the terms of the Agreement. The SLFRF Subaward Budget Period shall begin on <<XXX>> and end on <<XXX>>. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that the SUBRECIPIENT has control over SLFRF funds, including any program income. V. AMOUNT OF APPROPRIATION: The appropriation of SLFRF funds for the Program shall be for an amount not to exceed «Amount_dollars_». The SUBRECIPIENT understands that the amount of this appropriation may be adjusted during the program year due to funding alterations made by the United States Congress, Treasury, and/or the CITY. Any new or additional funding shall occur upon approval by the Evanston City Council. SUBRECIPIENT understands that the awarding of funds under this Agreement in no way implies the continued financial support of the program or services of the SUBRECIPIENT by the CITY beyond the specific period of this Agreement. INELIGIBLE PROGRAM COSTS: The SUBRECIPIENT agrees that certain program costs are ineligible for SLFRF funds. Recording requirements prescribed by Congress, Treasury or the CITY may require these costs be listed within the budget, but they will not be paid for using SLFRF funds provided by the CITY. See General Provisions for Selected Items of Cost §200.420 – 200.475 Considerations for selected items of cost. VI. PAYMENT OF SLFRF FUNDS TO SUBRECIPIENT: The CITY agrees to fund the Program in the form of a grant in a total amount not to exceed «Amount_dollars_». Such funds shall be paid to the SUBRECIPIENT according to the schedule in Appendix D. •The SUBRECIPIENT understands that disbursement will be contingent upon the SUBRECIPIENT ensuring compliance with any applicable federal, state, and CITY requirements. •No disbursement will be made by the CITY unless all required reports (including beneficiary, performance, financial and narrative reports, and source documents for SLFRF-funded expenditures) have been submitted and approved by CITY staff. Payment may be withheld pending receipt and approval of all required documentation. Page 6 of 27 SP2.Page 51 of 463 4 VII. SUSPENSION OR TERMINATION: •Suspension or Termination for Cause by CITY: The SUBRECIPIENT understands and agrees that if SUBRECIPIENT materially fails to comply with any or all provisions of this Agreement, the CITY may in its sole discretion suspend or terminate this Agreement. 1.Material non-compliance includes, but is not limited to, the following: i.Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and guidelines, policies or directives as may become applicable at any time; ii.Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner its obligations under this Agreement; iii.Ineffective or improper use of funds provided under this Agreement; or iv.Submission of reports by the SUBRECIPIENT to the CITY which are late, or incorrect or incomplete in any material respect. 2.As a result of material non-compliance, the CITY may take one or more of the following actions: i.Temporarily withhold cash payments pending correction of the deficiency by the SUBRECIPIENT. More severe enforcement action may be undertaken by the CITY if the deficiency is not corrected; ii.Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in compliance; iii.Wholly or partially suspend or terminate the current award for the SUBRECIPIENT's program; iv.Withhold further awards for the program; or Take other remedies that may be legally available including, but not limited to, seeking compensatory and/or liquidated damages for breach of this Agreement, or injunctive or equitable relief in any court of competent jurisdiction. •Termination for Convenience by CITY or SUBRECIPIENT: Either the CITY or the SUBRECIPIENT may terminate the award of funds under this Agreement in whole or in part if either determines that the goals indicated in the SUBRECIPIENT's proposal cannot be met. Termination is effected by the initiating party upon receipt of written notification by the other party setting forth: (1) the reasons for termination; (2) the effective date of termination; and (3) the portion to be terminated, in the case of partial termination. In the case of partial award termination, if the CITY in its sole discretion determines that the remaining portion of the award will not accomplish the purposes for which the award was made, it may terminate the entire award. VIII. REGULAR MEETING REQUIREMENT: SUBRECIPIENT agrees to meet on a regular or as-needed basis with the designated staff member of the CITY’s Housing and Grants division to discuss general and/or specific issues of this Agreement and to review the required reports. Furthermore, SUBRECIPIENT agrees to cooperate fully in any monitoring program, including on- site monitoring, developed, implemented or conducted by the CITY, Treasury or other agency of the U.S government. Page 7 of 27 SP2.Page 52 of 463 5 IX. RECORD REQUIREMENTS: SUBRECIPIENT shall provide the CITY, Treasury, or other agency of the U.S. government, the Inspector General of the United States or any of their duly authorized representatives, access to any books, documents, papers and records of the SUBRECIPIENT which pertain to the SLFRF-funded program for the purpose of monitoring, making audits, examinations, excerpts, transcripts and photocopying. Whenever practicable, such records should be collected, transmitted, and stored in open and machine-readable formats. •SUBRECIPIENT shall be required to maintain all required records for five (5) years after the SUBRECIPIENT's final audit and program close out by the CITY. SUBRECIPIENT shall establish and maintain a project file that contains the following sections: 1.General project correspondence and related items. 2.Financial source documentation and associated transactional documentation. 3.Procurement procedures and associated documents. 4.Compliance with applicable State and Federal regulations. 5.Program reports. 6.Documentation of persons benefiting from SLFRF-funded program activities. 7.Personnel actions. 8.Acquisition and disposition of property. •The records which, at a minimum, must be maintained are as follows: 1.Financial Records: The SUBRECIPIENT shall, at a minimum, maintain the following records for each SLFRF-funded granted received under separate agreement from the CITY: i.Cash Receipts Register: For recording of funds received in connection with the grant program. ii.Cash Disbursements Register: For recording disbursement of funds from the agency's SLFRF account(s). All disbursements must be supported by appropriate documentation (e.g.: payroll records, invoices, contracts, etc.) demonstrating the nature and use of each payment and showing approval of the program director or other authorized official. In addition, the SUBRECIPIENT agrees to provide to the CITY such financial reports and additional source documentation as the CITY may reasonably require and to comply with such reasonable additional financial control procedures as may be required to be retained in files maintained by the SUBRECIPIENT. Payroll Records: A basic time and activity tracking system shall be maintained to substantiate the services and staff time charged to the project. This should include time sheets documenting each person's total time and time charged against the grant; time sheets must be signed by both the employee and authorized supervisor of the employee. 2.Equipment Records: A record shall be maintained for each item of equipment acquired for the Program. Equipment is defined at § 200.33 as tangible personal property (including information technology systems) which has a useful life of more than one year and a per-unit acquisition cost which equals or exceeds $5,000. The records shall include: (1) a description (including model and serial number) of the property; (2) the date of acquisition; and (3) the acquisition cost (showing the percentage of the total costs paid for out of this SLFRF-funded Page 8 of 27 SP2.Page 53 of 463 6 grant.) Such equipment records are necessary for recording requirements. However, SUBRECIPIENT acknowledges that this recording requirement does not indicate that the CITY will pay for equipment. The CITY does not provide funds for equipment purchases, including information technology systems. 3.Supply Records: A record shall be maintained for supplies purchased for the Program. Supplies include all tangible personal property other than equipment. Records for supplies shall be maintained for supplies which are acquired for the Program, for a cost equal or exceeding $3,000. The SUBRECIPIENT shall also provide records showing a cost comparison for supplies purchased. Cost comparison records shall be made in compliance with federal regulations, compliance methods shall be approved by the CITY’S Housing and Grants Manager. 4.Indirect Costs Records: A record shall be kept of all indirect costs, per federal requirements. Indirect costs are costs incurred for a common or joint purpose benefiting more than one cost objective, and are not readily assignable to the cost objectives specifically benefited, without effort disproportionate to the results achieved. However, SUBRECIPIENT acknowledges that indirect costs may not be covered by funds provided by the CITY. X. REPORTING REQUIREMENTS: The SUBRECIPIENT agrees to provide the CITY’s Housing and Grants staff with regular reports described below per the schedule in Appendix E, and any other reports which may be required by the CITY for compliance under this Agreement. This includes reporting on performance measures, as outlined in §200.301 of the Uniform Administrative Requirements. Such performance measures shall be decided upon by the SUBRECIPIENT and the CITY’S Housing and Grants Manager based on the Compliance and Reporting Guidance for State and Local Fiscal Recovery Funds. SUBRECIPIENT shall use OMB-approved information collection standards, when providing financial and performance information. The SUBRECIPIENT shall provide financial data, and its relation to performance accomplishments, of the Federal award. SUBRECIPIENT agrees to provide the CITY with documents pertaining to: (1) procedures; (2) copies of all contracts and subcontracts for work financed in whole or in part with assistance provided under this Agreement; and (3) (if applicable) regularly updated schedule of program activities. •REPORTING: Reports shall be submitted to staff by the SUBRECIPIENT throughout the term of the Program. All reports and required attachments may be viewed by members of the City Council or of a City Board, Committee, or Commission assigned to oversee the SUBRECIPIENT and program. 1.The CITY reserves the right to withhold any of the SUBRECIPIENT's scheduled payments until such time as the CITY receives the SUBRECIPIENT's financial progress and performance reports. 2.Improperly prepared reports will not be accepted. Subsequent SLFRF-funded payments may be held pending receipt of accurate information together with any required source documentation. Upon receipt of improperly prepared or Page 9 of 27 SP2.Page 54 of 463 7 erroneous reports, field audit procedures may be initiated to evaluate the financial management, control and record keeping procedures utilized by the SUBRECIPIENT. In addition, City Council or a BCC to which oversight of the program has been assigned may be notified and the CITY may require a meeting with the Executive Director or Board of the SUBRECIPIENT to correct the situation. 3.SUBRECIPIENT understands that a pattern of late, improper, or erroneous reporting could be grounds for termination of this Agreement at the CITY’s sole discretion. 4.The CITY reserves the right to make appropriate adjustments for any funds previously paid out by the CITY but unexpended by the SUBRECIPIENT. 5. Reports will be submitted and shall consist of the following: i.Beneficiary Demographic data: Client statistics (i.e., number of people served number of Evanston residents served, beneficiary race/ethnicity and incomes) for the report period. ii.Program Accomplishments and Narrative: Indicating progress against program goals as outlined in Appendix A, and additional information in narrative format that elucidates program accomplishments and outlines any unanticipated results. iii.Financial Report: Indicating the budgeted expenses and revenues consistent with the <<year>> appropriation for the Program as shown in Appendix B and the actual revenues and expenditures for the period covered by the report. iv.Supporting documentation: All Program expenditures using SLFRF funds shall be supported with source documentation. Documentation may include copies of paid invoices, receipts, and time sheets signed by each employee and supervisor paid with SLFRF funds. Other documentation may be required by the CITY to document the amount expended in the report period. XI. ANNUAL AUDIT: SUBRECIPIENT SHALL prepare and submit to the CITY an audit of the financial records of the SUBRECIPIENT pertaining to the receipt and use of SLFRF funds as required by the Uniform Administrative Requirements. If the SUBRECIPIENT receives federal funds from sources other than the CITY's SLFRF program, a combined single audit is permissible, provided said audit clearly identifies the amount of CITY SLFRF funds received, the amount expended and encumbered, and the purposes of the expenditures. Said audit of SLFRF funds shall encompass and be limited to the term of this Agreement. SUBRECIPIENT is responsible for clearly identifying and accounting for funds received and expended during separate program years; that is, an individual audit must distinguish expenditures and encumbrances made against funds received under separate Agreements, particularly if the SUBRECIPIENT and the CITY operate under different fiscal years. If SUBRECIPIENT is required to file an audited financial statement pursuant to Illinois state law, SUBRECIPIENT shall also provide a copy of the audited financial statement to the City. SUBRECIPIENTS that expend more than $750,000 in Federal awards during their fiscal year will be subject to an audit under the Single Audit Act and its implementing regulation at 2 C.F.R. Part 200, Subpart F regarding audit requirements. XII. ALTERNATIVE FUNDING REPORTING REQUIREMENT: SUBRECIPIENT shall promptly notify the CITY if the SUBRECIPIENT receives funding (full or partial) that is incremental to the Program Page 10 of 27 SP2.Page 55 of 463 8 budget as shown in Appendix B from any and all sources for the performance of activities outlined under this Agreement. The SUBRECIPIENT further understands that the amount granted by the CITY may be reduced by the amount of such alternative funding. XIII. SUBROGATION: In consideration of SUBRECIPIENT’S receipt of funds from the City, SUBRECIPIENT hereby assigns to the City all of its future rights to reimbursement and all payments received from any grant, subsidized loan, or insurance policies of any type or coverage or under any reimbursement or relief program related to or administered by the Federal Emergency Management Agency or the Small Business Administration or other program to the extent of proceeds paid to SUBRECIPIENT under this Agreement and that are determined in the sole discretion of the City to be a duplication of benefits (“DOB”). Upon receiving any DOB proceeds, SUBRECIPIENT agrees to immediately notify the City. If some or all of the proceeds are determined to be a DOB, the portion that is a DOB shall be paid to the City forthwith. XIV. REVISION OF BUDGET AND PROGRAM PLANS: The SUBRECIPIENT shall obtain written permission from the CITY staff member prior to any change in the approved budget or program plans following Uniform Administrative Requirements §200.308 (increase or decrease) of ten percent (10%) of the line item's budget or $5,000, whichever is less, to any account under the SUBRECIPIENT's line item budget which is attached hereto and identified as Appendix B. In order for the CITY to approve such a request, SUBRECIPIENT's written request shall contain, at a minimum: (1) the reason and justification for the change; (2) the amounts to be changed; and (3) a description of which line items are affected. Changes made without the CITY's prior approval may result in non-reimbursement of expenditures from those affected line items. XV. NON-DISCRIMINATION: SUBRECIPIENT agrees that no person shall, on the grounds of race, color, religion, national origin, sex, sexual orientation, gender identity, marital status, age, source of income or physical or mental disabilities, be excluded from participation in, be denied the benefits of or be otherwise subjected to discrimination under any program or activity for which the SUBRECIPIENT receives financial assistance from or through the CITY. SUBRECIPIENT agrees to comply with: Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and all implementing regulations; Title VII of the Civil Rights Act of 1968 (P.L. 90-284); Section 104(b) and Section 109 of the Housing and Community Development Act of 1974, as amended; Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, as amended, the Age Discrimination Act of 1975, as amended; Executive Order 11246, as amended and Executive Order 11063 as amended; Title IX of the Education Amendments of 1972 (Title IX) and all implementing regulations; Age Discrimination Act of 1975 and all implementing regulations. SUBRECIPIENT agrees to include a statement of its non-discrimination policy in any printed or electronic information released to the public regarding Program activities. XVI. EQUAL OPPORTUNITY POLICY/AFFIRMATIVE ACTION PLAN/CURRENT POLICY SETTING BODY INFORMATION: The SUBRECIPIENT shall ensure the following documents have been provided to CITY staff: Page 11 of 27 SP2.Page 56 of 463 9 •A copy of its policy on equal opportunity employment and a copy of its most current Affirmative Action Plan. Such plan shall incorporate the following language, pursuant to 41 CFR Part 60-1.4(b): i.The SUBRECIPIENT hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the regulations of the Secretary of Labor at 41 CFR chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan insurance, or guarantee, or undertaken pursuant to any Federal program involving such grant, contract, loan, insurance, or guarantee, the following equal opportunity clause: During the performance of this contract, the contractor agrees as follows: 1. The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 3. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and with Executive Order 11375, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The contractor will furnish all information and reports required by Executive Order 11246 and with Executive Order 11375, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. Page 12 of 27 SP2.Page 57 of 463 10 6. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 and Executive Order 11375, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246, with Executive Order 11375, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. 7. The contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 and Executive Order 11375, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, That in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor may request the United States to enter into such litigation to protect the interests of the United States. 8. For projects over $10 million (based on expected total cost): i. A recipient my provide a certification that, for the relevant project, all laborers and mechanics employed by contractors and subcontractors in the performance of such project are paid wages at rates not less than those prevailing, as determined by the U.S. Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code (commonly known as the “Davis-Bacon Act”), for the corresponding classes of laborers and mechanics employed on projects of a character similar to the contract work in the civil subdivision of the State (or the District of Columbia) in which the work is to be performed, or by the appropriate State entity pursuant to a corollary State prevailing-wage-in- construction law (commonly known as “baby Davis-Bacon Acts”). If such certification is not provided, a recipient must provide a project employment and local impact report detailing: (1) the number of employees of contractors and subcontractors working on the project; (2) the number of employees on the project hired directly and hired through a third party; (3) the wages and benefits of workers on the project by classification; and (4) whether those wages are at rates less than those prevailing. Recipients must maintain sufficient records to substantiate this information upon request. ii. A recipient may provide a certification that a project includes a project labor agreement, meaning a pre-hire collective bargaining agreement consistent Page 13 of 27 SP2.Page 58 of 463 11 with section 8(f) of the National Labor Relations Act (29 U.S.C. 158(f)). If the recipient does not provide such certification the recipient must provide a project workforce continuity plan, detailing: (1) how the recipient will ensure the project has ready access to a sufficient supply of appropriately skilled and unskilled labor to ensure high-quality construction throughout the life of the project, including a description of any required professional certifications and/or in-house training; (2) how the recipient will minimize risks of labor disputes and disruptions that would jeopardize timeliness and cost-effectiveness of the project; (3) how the recipient will provide a safe and healthy workplace that avoids delays and costs associated with workplace illnesses, injuries, and fatalities, including descriptions of safety training, certification, and/or licensure requirements for all relevant workers (e.g., OSHA 10, OSHA 30); (4) whether workers on the project will receive wages and benefits that will secure an appropriately skilled workforce in the context of the local or regional labor market; and (5) whether the project has completed a project labor agreement. iii. Whether the project prioritizes local hires. iv. Whether the project has a Community Benefit Agreement, with a description of any such agreement. ii.The SUBRECIPIENT further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the SUBRECIPIENT so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. iii.The SUBRECIPIENT agrees that it will assist and cooperate actively with the CITY and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the CITY and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the CITY in the discharge of the CITY’S primary responsibility for securing compliance. iv.The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction contracts pursuant to the Executive orders and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the CITY may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, Page 14 of 27 SP2.Page 59 of 463 12 guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings. •The names, addresses and professional affiliations of the current members of the Board of Directors or policy-setting body. XVII. WORKERS’ COMPENSATION: The SUBRECIPIENT shall provide Workers’ Compensation Insurance coverage for all of its employees involved in the performance of this Agreement. XVIII. INDEMNITY: SUBRECIPIENT hereby assumes liability for and agrees to protect, hold harmless and indemnify the CITY and its assigns, officers, directors, employees, agents and servants from and against any and all liabilities, obligations, losses, damages, penalties, judgments, settlements, claims, actions, suits, proceedings, costs, expenses and disbursements, including legal fees and expenses, of whatever kind and nature, imposed on, incurred by or asserted against the CITY, its successors, assigns, officers, directors, employees, agents and servants, in any way relating to or arising out of any of the following or allegations, claims or charges of any of the following: •The use or application of the SLFRF funds; •The violation by the SUBRECIPIENT of any of its covenants or agreements under the Agreement; •Any tort or other action or failure to act done in connection with the performance or operation of the Program; •Any act or failure to act of any officer, employee, agent or servant of the SUBRECIPIENT; •Any injury to any person, loss of life, or loss or destruction of property in any way arising out of or relating to the performance or operation of the Program. The CITY agrees to notify the SUBRECIPIENT in writing of any claim or liability which the CITY believes to be covered under this paragraph. The CITY shall tender, and SUBRECIPIENT shall promptly accept tender of, defense in connection with any claim or liability in respect of which SUBRECIPIENT has agreed in writing that based on the claim or liability the CITY is entitled to indemnification under this paragraph; provided, however, that the counsel retained by SUBRECIPIENT to defend the CITY shall be satisfactory to the CITY; and that the CITY shall be kept fully informed of the status of the proceeding. In the event that the SUBRECIPIENT, within ten (10) days after receipt of notice from the CITY of a claim or liability which the CITY believes to be covered under this paragraph, fails to advise the CITY in writing that the SUBRECIPIENT agrees that the CITY is entitled to indemnification under this paragraph based on the claim or liability, the CITY, without waiving or prejudicing any claim or right it may have to indemnification, under this paragraph (including the recovery of legal fees and expenses), may retain its own counsel and present its own defense in connection with such claim or liability. The CITY shall not settle or compromise any claim, suit, action or proceeding in respect of which the SUBRECIPIENT has agreed in writing that the CITY is entitled to indemnification under this paragraph. Notwithstanding anything in the Agreement to the contrary, the indemnities contained in this paragraph shall survive the termination of the Agreement. Page 15 of 27 SP2.Page 60 of 463 13 XIX. INSURANCE AND BONDING: SUBRECIPIENT shall carry sufficient insurance coverage to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to any SLFRF cash advances. SUBRECIPIENT shall comply with the bonding and insurance requirements of the Uniform Administrative Requirements 200.310 and 200.325, Insurance and Bonding requirements. XX. NON-PARTICIPATION BY CERTAIN PERSONS: SUBRECIPIENT agrees to exclude the following persons from participation in any aspect of this Agreement: •SUBRECIPIENT agrees to not allow any member of, or delegate to, the United States Congress any share or part of this Agreement or to allow any benefit to arise from same. •SUBRECIPIENT agrees that no officer, employee, designee, agent or consultant of the CITY or the SUBRECIPIENT or member of the governing body of the CITY who exercises any functions or responsibilities with respect to the CITY’s SLFRF fund disbursement programs during his tenure or for one (1) year thereafter, will have any direct or indirect interest in any contract or subcontract, or the proceeds thereof, for the work to be performed in connection with the Project assisted under this Agreement. The SUBRECIPIENT shall incorporate or cause to be incorporated in all such contracts or subcontracts a provision prohibiting such interest in conformance with the provisions of and pursuant to the purposes of this section. The provisions of 24 CFR § 570.611, "Conflict of Interest" shall apply to the SUBRECIPIENT. •SUBRECIPIENT further agrees to maintain written standards of conduct covering conflicts of interest, as outlined in the Uniform Administrative Requirements § 200.318(c)(1) & (2). These standards of conduct will include language stating that no employee, officer, or agent will participate in the selection, award or administration of a contract supported by SLFRF funds, if that employee, officer or agent has a real or apparent conflict of interest. Conflicts of interest arise if the employee, officer, agent, the immediate family member of such a person, the partner of such a person, or an organization which employs such a person or is about to employ such a person, has any financial or other interest in or may gain a tangible personal benefit from a firm considered for a contract. Such officers, employees or agents of the SUBRECIPIENT may not solicit nor accept anything of monetary value from contractors or subcontractors, unless it is an unsolicited gift of nominal value which would in no way influence the recipient to engage in conduct which would amount to a conflict of interests. The written standards shall also include standards of conduct covering organizational conflicts of interest, in which the SUBRECIPIENT may be unable or appears to be unable to be impartial in conducting procurement actions due to relationships between the SUBRECIPIENT and relationships with a parent company, affiliate, or subsidiary organization. The written standards provided by the SUBRECIPENT will include disciplinary actions to be applied for violations of such standards. •Copeland “Anti-kickback” Act. – Any Contractor paid in full or part with SLFRF funds will comply with the Copeland Anti-Kickback Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR part 3) that states whoever, by force, intimidation, or threat of procuring dismissal from employment, or by any other manner whatsoever induces any person employed in the construction, prosecution, completion Page 16 of 27 SP2.Page 61 of 463 14 or repair of any public building, public work, or building or work financed in whole or in part by loans or grants from the United Sates, to give up any part of the compensation to which he is entitled under his contract of employment, shall be fined under this title or imprisoned not more than five years, or both. Though SLFRF funds shall not be used to pay for the construction, prosecution, completion or repair of buildings, the SUBRECIPIENT affirms that by accepting SLFRF funds, the SUBRECIPIENT will comply with the Copeland “Anti-kickback” Act. XXI. PROGRAM INCOME: Program income shall herein be defined as gross income received by the SUBRECIPIENT directly derived or generated from the use of SLFRF funds. Program income includes, but is not limited to: •Fees for services performed, •Use or rental of real or personal property acquired under Federal awards, •The sale of commodities or items fabricated under a Federal award, •License fees and royalties on patents and copyrights, •And principal and interest on loans made with Federal award money. SUBRECIPIENT agrees that, unless otherwise stated in this section, the SUBRECIPIENT shall follow the program income requirements as outlined in § 200.307 of the Uniform Administrative Requirements. SUBRECIPIENT understands and agrees that all program income shall be the property of the CITY, which shall have the exclusive right to determine the use and disposition of said income, except for fees for services which are used as part of the operating budget. However, such exempt fees must be small so as not to prevent the participation of Low and Middle Income participants. SUBRECIPIENT will remit all other said income to the CITY. Said remittance shall be submitted annually and accompany the Final Report. SUBRECIPIENT acknowledges that interest earned on advances of Federal funds, rebates, credits and discounts do not count as program income. Program income is to be: (check one) X 1) returned to the CITY at times determined by the CITY; or 2) retained by SUBRECIPIENT to undertake the following activities: If retained by SUBRECIPIENT, all activities undertaken with the use of said income will be governed by all provisions of this Agreement. All program income, regardless of source, shall be substantially disbursed for any or all eligible SLFRF-funded activities undertaken by the SUBRECIPIENT before additional cash payments are made to the SUBRECIPIENT from the CITY. Any income on hand when this Agreement expires or received after such expiration shall be paid to the CITY upon request. XXII. RETURN OF UNEXPENDED FUNDS: SUBRECIPIENT agrees to return to the CITY any and all unexpended and/or unencumbered grant funds upon the completion or termination of the Program: Page 17 of 27 SP2.Page 62 of 463 15 •If the work program cannot be completed, or if SUBRECIPIENT ceases to function as an operating entity, SUBRECIPIENT agrees to return to the CITY any and all unexpended and/or unencumbered grant funds. •Within thirty (30) days after the closing date of this Agreement, the SUBRECIPIENT shall submit to the CITY expenditure reports and documentation of all expenses or encumbrances during the time period covered by this Agreement. The CITY will then compare these expenditures with the amount of disbursements issued to the SUBRECIPIENT by the CITY. Disbursement of any final payment, if any, under the Agreement shall not be made until such a comparison has been completed to the CITY’s satisfaction. 1.If said expenditures and encumbrances are greater than the disbursements made to the SUBRECIPIENT, the CITY will issue a check to the SUBRECIPIENT for an amount equal to this difference, up to the amount of the authorized grant set forth in this Agreement. 2.If said expenditures and encumbrances are less than the disbursements, the CITY shall withhold the difference from any final payment to the SUBRECIPIENT. If after withholding any such difference, the expenditures and encumbrances are still less than the disbursements, the SUBRECIPIENT shall promptly pay to the CITY a check for the difference of these sums. 1.Funds paid to SUBRECIPIENT in excess of the amount to which the SUBRECIPIENT is finally determined to be entitled constitute a debt to the CITY. If not paid as stipulated in the preceding paragraphs, the CITY may take other action permitted by law. •A final adjustment will be made to reconcile with the completed audit or Final Grant Report of SLFRF expenditures within thirty (30) days of the submission of audit to the CITY. Subsequent payments or awards will be withheld until audit or grant report is completed for the current year. Only the City Manager can release funds if audit or grant report is not reconciled. XXIII. INDEPENDENT CONTRACTOR: SUBRECIPIENT shall be and act as an independent contractor and not as a partner, joint venturer, or agent of the CITY and shall not bind nor attempt to bind CITY to any contract. SUBRECIPIENT is an independent contractor and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including, but not limited to, Worker’s Compensation Insurance. SUBRECIPIENT agrees to defend, indemnify and hold the CITY harmless from any and all claims, damages, liability, attorney’s fees and expenses on account of: (1) a failure or an alleged failure by SUBRECIPIENT to satisfy any such obligations; or (2) any other action or inaction of SUBRECIPIENT. “Independent contractor” in this section has a meaning separate and apart from the definition of “contractor” found in 2 C.F.R. § 200.331. ADDITIONAL REGULATIONS: Federal regulations applicable to this award include, without limitation, the following: Page 18 of 27 SP2.Page 63 of 463 16 1. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200, other than such provisions as Treasury may determine are inapplicable to this Award and subject to such exceptions as may be otherwise provided by Treasury. Subpart F – Audit Requirements of the Uniform Guidance, implementing the Single Audit Act, shall apply to this award. 2. Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference. 3. Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference. 4. OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury’s implementing regulation at 31 C.F.R. Part 19. 5. Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference. 6. Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20. 7. New Restrictions on Lobbying, 31 C.F.R. Part 21. 8. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations. 9. Generally applicable federal environmental laws and regulations. XXIV. COMPLIANCE WITH FIRST AMENDMENT CHURCH/STATE PRINCIPLES: SUBRECIPIENT agrees to comply with the First Amendment Church/State Principles which state that SLFRF funds may not be used for religious activities or provided to primarily religious entities for any activities, including secular activities. The following restrictions and limitations apply to the use of SLFRF funds: •As a general rule, SLFRF funds may be used for eligible services to be provided through a primarily religious entity, where the religious entity enters into an agreement with the CITY that, in connection with the provision of such services: 1.It will not discriminate against any employee or applicant for employment on the basis or religion and will not limit employment or give preference in employment to persons on the basis of religion; 2.It will not discriminate against any person applying for such services on the basis of religion and will not limit such services or give preference to persons on the basis of religion; 3.It will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no other religious influence in the provision of such services. •Where the services provided under paragraph a of this section are carried out on property owned by the primarily religious entity, SLFRF funds may also be used for minor repairs to such property which are directly related to carrying out the services where the Page 19 of 27 SP2.Page 64 of 463 17 cost constitutes in dollar terms only an incidental portion of the SLFRF expenditure for the services. XXV. CERTIFICATION: To the best of its knowledge or belief, the SUBRECIPIENT certifies that: •No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement; •If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress in connection with the federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; •The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub-grants, agreements) and that all sub awardees shall certify and disclose accordingly; and •This certification is a material representation of fact upon which reliance was placed when this Agreement was made or entered into. Submission of this certification is a prerequisite for making or entering this Agreement pursuant to Section 1352, Title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XXVI. SEVERABILITY: If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. XXVII. SECTION HEADINGS AND SUBHEADINGS: The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. XXVIII. WAIVER: The CITY’s failure to act with respect to a breach by the SUBRECIPIENT does not waive the CITY’s right to act with respect to subsequent or similar breaches. The failure of the CITY to exercise or enforce any right or provision shall not constitute a waiver of such right or provision. XXIX. ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the CITY and the SUBRECIPIENT for the use of funds received under this Agreement and it supersedes all prior Page 20 of 27 SP2.Page 65 of 463 18 or contemporaneous communications and proposals, whether electronic, oral, or written between the CITY and the SUBRECIPIENT with respect to this Agreement. XXX. NOTICES: All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon delivery, if delivered personally, or on the fifth (5th) day after mailing if sent by registered or certified mail, return receipt requested, first-class postage prepaid, as set forth below. Faxed or emailed communications are a convenience to the parties, and not a substitute for personal or mailed delivery. •if the CITY, to: Sarah Flax Housing and Grants Manager City of Evanston Lorraine H. Morton Civic Center 2100 Ridge Avenue Evanston, Illinois 60201 Email: sflax@cityofevanston.org •if the SUBRECIPIENT, to: «Name» «Grantee_name» «Address» «City», IL «Zip» «Phone» «Email» XXXI. CHANGES TO AGREEMENT: The CITY and the SUBRECIPIENT agree that any and all alterations, variations, modifications, or waivers of provisions of this Agreement shall be valid only when they have been reduced to writing, duly signed by both parties and attached to the original of this Agreement. IN WITNESS, WHEREOF, the parties have executed this Agreement in triplicate and the Effective Date is the date that the City signs the document. CITY OF EVANSTON SUBRECIPIENT:______________________________ Unique Entity Identifier): _____________ BY: _________________________________ BY: ___________________________________ Signature Signature NAME: _____________________________ NAME: ________________________________ TITLE: _____________________________ TITLE: _________________________________ DATE: _____________________________ DATE: ____________________ Page 21 of 27 SP2.Page 66 of 463 ROBERT CROWN CENTER PROGRAM PARTNERSHIP AGREEMENT City of Evanston This Partnership Agreement (the “Agreement”) is made this ____ day of _______, 20__ by and among TURNING POINT BEHAVIORAL HEALTH CARE CENTER, a not-for-profit organization with offices at _____________, Skokie, Illinois 60___ (hereinafter referred to as “Turning Point”), AMITA SAINT FRANCIS HOSPITAL, a [not-for-profit/for-profit] organization with offices at _____________, ___________, Illinois 60___ (hereinafter referred to as “AMITA St. Francis”) and the CITY OF EVANSTON, an Illinois home rule municipal corporation, with offices at 2100 Ridge Avenue, Evanston, Illinois 60201 (hereinafter referred to as “the City”) (collectively referred to as the “Parties”). WHEREAS, the Parties recognize a need for accessible crisis support in the Evanston community; and WHEREAS, the Parties seek to provide free crisis support to the Evanston community and offer a proven trauma-informed alternative to hospital emergency rooms. THEREFORE, in consideration of the statements and findings stated above, the mutual covenants herein contained, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Parties hereto enter into this Agreement with the following terms: 1. Expectations of the Parties. a. The City shall provide funds to support the opening of a new “Living Room” (hereinafter the “Project”) in Evanston. The City will pay to AMITA St. Francis an amount not to exceed $250,000.00 to renovate or otherwise build space sufficient to support the Project located at 311 Elmwood, Evanston, Illinois (hereinafter “the Subject Property”) subject to the finalized construction schedule and review of partial and full lien waivers. AMITA St. Francis shall bear all responsibilities of the project management, liability and coordination for the construction of the Subject Property. The City will pay to Turning Point a total of $650,000.00 for startup and operating expenses of the Project for the first year to be distributed according to the Subrecipient Agreements .Turning Point shall make all reasonable efforts to procure funding from other sources for the sustainability of the Project in conjunction with the City’s initial investments. The Subject Property must be ready for delivery to Turning Point within twelve (12) months from the date that this Agreement is fully executed by the Parties. Turning Point shall be ready to operate and begin the Project within fourteen (14) months from the date that this Agreement is fully executed by the Parties. Terms and conditions of City funds are outlined in American Rescue Plan Act Sub-recipient Agreements, attached hereto as Exhibits A and B. b. AMITA St. Francis shall provide fully accessible, ADA compliant functional space for the Program. The space shall include: i. Three separate offices for Turning Point partners; ii. A secure entrance; Page 22 of 27 SP2.Page 67 of 463 iii. Open space to be considered the “Living Room”; iv. Separate group/consultation space; v. A kitchen; and vi. Accessible restrooms Further terms and conditions regarding the use of AMITA St. Francis property or other space are outlined in a Lease Agreement, attached hereto as Exhibit C. c. Turning Point shall serve as the lead organization for the Project. Turning Point shall be responsible for the operation, reporting requirements, and selection of additional organizations to ensure the success of the Project. Turning Point shall operate the Project and the Subject Property shall be available for participants seven (7) days per week from 12pm to 8pm. Turning Point shall be responsible for operational funds beyond the first year of the Project. In the event that either AMITA St. Francis or Turning Point do not use the City-provided funds as outlined herein, or the Project does not begin according to the terms outlined herein in Section 1(a), the unused funds, in whole or in part shall be returned to the City. 2. Compliance with Law. The Parties agree the Project will operate in accordance with state and local law. In the case of a conflict between the terms of this Agreement and the requirements of law, the relevant law shall govern. Any actions taken by the Parties that are required by law, but are inconsistent with the terms of this Agreement shall not be construed to be a breach or default of this Agreement. 3. Insurance. The Parties agrees to obtain at its own cost and expense a policy or policies of commercial general liability insurance written by an insurance carrier licensed to do business in the State of Illinois which shall insure against liability for injury to and/or death of and/or damage to personal property of any person or persons, with policy limits of not less than $2,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Any party may elect to self-insure such coverage. The Parties will provide evidence of such insurance or self-insurance upon request from the City. 4. Entire Agreement.This Agreement contains the entire understanding of the parties with respect to the subject matter of the Agreement and is subject to the laws of the State of Illinois. This Agreement also supersedes all other agreements and understandings, both oral and written, between the Parties relating to the subject matter of the Agreement. The captions inserted in this Agreement are for convenience only and in no way define, limit, or otherwise describe the scope or intent of this Agreement, or any provision hereof, or in any way affect the interpretation of this Agreement. Page 23 of 27 SP2.Page 68 of 463 5. Term. This Agreement shall be in effect upon execution by all Parties. Notwithstanding the foregoing, this Agreement may be terminated by any Party at any time with or without cause with ninety (90) days prior notice in writing. 6. Attorneys’ Fees. The Parties shall bear its own costs, charges, expenses and attorney’s fees, and any other fees incurred in the event of a dispute between the Parties. If any party is providing indemnification pursuant to other agreements attached hereto, said party will cover any attorneys’ fees and costs. 7. Amendment. Any amendment to this Agreement shall be made, in writing and by consent to fall Parties hereto. Any such changes, deletions or additions shall be recorded in written signed addenda, which shall form part of this Agreement. 8. Third Parties. Nothing herein expressed or implied is intended or shall be construed to give any person other than the parties hereto any rights or remedies under this Agreement. 9. No Waiver. The failure of any party to insist upon strict performance of any of the terms, covenants, or conditions hereof shall not be deemed a waiver of any rights or remedies which that party may have hereunder, at law or in equity and shall not be deemed a waiver of any subsequent breach or default in any of such terms, covenants, or conditions. 10. Governing Law. This Agreement will be governed by and construed in accordance with the laws of the State of Illinois without regard to any conflict of laws rule or principle that might refer the governance or construction of this Agreement to the laws of another jurisdiction. 11.Freedom of Information Act. a. The Parties acknowledge that the City is subject to the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq., as amended (“FOIA”). The FOIA requires the City to produce records (very broadly defined in FOIA) in response to a FOIA request in a very short period of time, unless the records requested are exempt under the FOIA. If the Parties receive a request from the City to produce records within the scope of FOIA, then the Parties covenant to comply with such request within forty-eight (48) hours of the date of such request. Failure by the Parties to timely comply with such request will be a breach of this Agreement. b. Exempt Information. Documents that the Parties submit to the City under this Agreement or otherwise during the term of the Agreement that contain trade secrets and commercial or financial information may be Page 24 of 27 SP2.Page 69 of 463 exempt if disclosure would result in competitive harm. However, for documents submitted by the Parties to be treated as a trade secret or information that would cause competitive harm, FOIA requires that the Parties mark any such documents as proprietary, privileged or confidential. If the Parties mark a document as “proprietary, privileged and confidential”, then the Parties will evaluate whether such document may be withheld under the FOIA. The City, in its discretion, will determine whether a document will be exempted from disclosure, and that determination is subject to review by the Illinois Attorney General’s Office and/or the courts. c. Local Records Act. The Parties acknowledge that the City is subject to the Local Records Act, 50 ILCS 205/1 et seq., as amended (the “Local Records Act”). The Local Records Act provides that public records may only be disposed of as provided in the Local Records Act. If requested by the City, the Parties covenant to use its best efforts consistently applied to assist the City in its compliance with the Local Records Act concerning records arising under or in connection with this Agreement and the transactions contemplated in the Agreement. 12. Records. The Parties shall maintain for a minimum of five years from the later of the date hereof or the end of the Term, adequate books, records and supporting documents. If an audit, litigation or other action involving the records is begun before the end of the five-year period, the records shall be retained until all issues arising out of the action are resolved. 13. Notices. Any notices required to be given hereunder, or which either party hereto may desire to give to the other, shall be in writing. Such notice may be given by reputable overnight delivery service (with proof of receipt available), personal delivery or mailing the same by United States mail, registered or certified, return receipt requested, postage prepaid, at the following addresses identified for the Parties may from time to time designate by notice given in the manner provided in this Section. If to the City: with a copy to: City of Evanston City of Evanston Attn: City Manager Attn: Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 If to Turning Point: If to AMITA St. Francis: Page 25 of 27 SP2.Page 70 of 463 14. Severability. Except as otherwise provided herein, the invalidity or unenforceability of any particular provision, or part thereof, of this Agreement shall not affect the other provisions, and this Agreement shall continue in all respects as if such invalid or unenforceable provision had not been contained herein. 15. Savings Clause. If any provision of this Agreement, or the application of such provision, shall be rendered or declared invalid by a court of competent jurisdiction, or by reason of its requiring any steps, actions, or results, the remaining parts or portions of this Agreement shall remain in full force and effect. 16. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. A facsimile copy of a signature shall be as binding as an original signature. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year first written above by their respective officers thereunto duly authorized. TURNING POINT CITY OF EVANSTON An Illinois not-for-profit corporation An Illinois home rule municipal corporation By:__________________________ By: ____________________________ Its: Its: Interim City Manager Print Name: Print Name: Kelley A. Gandruski AMITA ST. FRANCES An Illinois [not-for-profit/for profit] corporation By: Its: Print Name: Page 26 of 27 SP2.Page 71 of 463 Page 27 of 27 SP2.Page 72 of 463 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 14, 2021 Present: Councilmember Kelly Councilmember Suffredin Councilmember Braithwaite Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Geracaries Councilmember Burns (9) Absent: Presiding: Mayor Daniel Biss Stephanie Mendoza CM1.Page 73 of 463 City Clerk Mayor’s Public Announcements Mayor Biss had no announcements City Manager ’s Public Announcements Watch City Manager Kelly had no announcements Watch City Clerk’s Communications Interim Deputy City Clerk Luke Stowe had no announcements Watch Public Comment Chris Dillow Watch Kent Swanson Watch Tim Pretzsch Watch Michael Vasilko Watch Doreen Price Watch Special Order of Business SP1.ARPA Plan and Workforce Development Updates For Action: Accept and Place on File Item Approved 9-0 Yes Vote:, Burns,Suffredin Revelle,Reid, Geracaris, Kelly, Braithwaite Wynne,Nieuwsma No Vote:None Motion: Councilmember Reid Second: Councilmember Braithwaite Watch Consent Agenda CM1. A pproval of the minutes of the Regular City Council meeting of February 28, 2022 City Council approved of the minutes of the Regular City Council meeting of February 28, 2022 For Action Approved on Consent Agenda A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity City Council approved the City of Evanston Payroll for the period of February 14, 2022, through February 27, 2022, in the amount of $2,692,312.48. Bills List for March 15, 2022, in the amount of $3,460,958.11, and credit card activity for the period ending January 26, 2021, in the amount of $181,142.19.For Action Item Approved 5-4 Yes Vote:Revelle, Braithwaite, Wynne,Nieuwsma, Burns No Vote:Reid, Geracaris, Kelly, Suffredin A2.Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending January 26, 2022, in the amount of $11,459.84. For Action Item Approved 8-0-1 CM1.Page 74 of 463 Yes Vote:Reid, Geracaris, Kelly, Revelle, Braithwaite, Wynne, Nieuwsma,Burns No Vote:None Abstain:Suffredin A3.Approval of Contract with Drexwood Partners LLC for Lobbyist Services (RFQ 21-44) Staff Recomend City Council authorize the Interim City Manager to execute a contract with Drexwood Partners LLC ( 1100 N Lake Shore Dr) to act as the City’s lobbyist (RFQ 21-44) in the not-to-exceed amount of $70,000. The contract term, corresponding to the convening and adjourning of the Illinois legislative session, is for fourteen months (March 1, 2022 - May 31, 2023), with the option a one-year time extension. Funding will be provided by the General Fund (Account 100.13.1300.6227 - Advocacy Services), which has a budget of $60,000 for FY 2022. The remaining funds for the term of the Motion: Councilmember Reid Second: Councilmember Nieuwsma Motion: Councilmember Reid Second: Councilmember Nieuwsma Motion: Councilmember Reid Second: Councilmember Wynne Motion: Councilmember Nieuwsma Second: Councilmember Reid Watch Watch Watch Watch contract will need to be budgeted in 2023. For Action Item Held Until The March 28 City Council Meeting A4. Contract Extension with SAFEbuilt for Supplemental Inspection and Plan Review Services City Council authorized the City Manager to execute a one year extension to the agreement in a not to exceed amount for $100,000 with SAFEbuilt for building permit and inspection services from April 1, 2022 through March 31, 2023. Funding is provided from account Plumbing, Electrical Plan Review Services (Account # 100.21.2126.62464) which has an approved FY 2022 budget of $125,000. To date, $6,157.83 has been spent from this account. For Action Item Approved 9-0 Yes Vote:Geracaris, Kelly, Revelle, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin, Reid No Vote:None A5. Approval of Contract with Insituform Technologies USA, LLC for 2022 CIPP Sewer Rehabilitation – Contract A (Bid No. 22-15) City Council authorized the City Manager to execute an agreement with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO 63005) for 2022 CIPP Sewer Rehabilitation – Contract A CM1.Page 75 of 463 (Bid No. 22-15) in the amount of $913,838.20. Funding for this project is from the Sewer Fund (Account No. 515.40.4535.62461 – 422007), which has an approved FY 2022 budget of $725,000, all of which is remaining. The remaining funding will be provided from the Sewer Fund from capital improvement projects that will be deferred to 2023. For Action Approved on Consent Agenda Motion: Councilmember Reid Second: Councilmember Braithwaite Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch Watch A6. Approval of Change Order No. 1 to the Contract with Garland/DBS, Inc. for the Civic Center Gutter Assessment and Repairs City Council authorizd the City Manager to execute Change Order No. 1 to the contract with Garland/DBS, Inc. (3800 E. 91st Street, Cleveland, OH 44105) for the Civic Center Roof and Gutter Assessment and Repairs. This change order does not increase the cost but will extend the contract by 181 calendar days, modifying the contract completion date from December 31, 2021, to June 30, 2022. For Action Item Approved 9-0 Yes Vote:, Kelly, Revelle, Braithwaite, Wynne,Nieuwsma, Burns,Suffredin, Reid, Geracaris No Vote:None A7. Approval of 2022 Special Events City Council approved the 2022 special events contingent upon compliance with all requirements set forth by the Special Event Policy & Guidelines. This year ’s calendar includes nine new events. Costs for city services for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events.For Action Approved on Consent Agenda A8. Resolution 20-R-22, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for patching Various Evanston Streets in the amount of $250,000 Staff recommends City Council adoption of Resolution 20-R-22, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for patching Various Evanston Streets in the amount of $250,000. For Action Approved on Consent Agenda Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch A9. Ordinance 13-O-22, Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston (GovDeals.com and Americas Auto Auction) City Council adopted Ordinance 13-O-22, A uthorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston (GovDeals.com and Americas Auto Auction). This ordinance the City to offer the sale of by the City CM1.Page 76 of 463 For Action Approved on Consent Agenda A10. Ordinance 14-O-22, Amending City Code 8-4-9-2 “Franchise” and Adding Title 8, Chapter 26 “Franchise Haulers” City Council adopted of Ordinance 14-O-22, Amending City Code 8-4-9-2 “Franchise” and Adding Title 8, Chapter 26 “Franchise Haulers”. For Action Approved on Consent Agenda P1.Ordinance 17-O-22, Text Amendments to the Zoning Ordinance related to ground-floor Office uses in non-residential and non- university districts City Council pass for introduction Ordinance 17-O-22, a staff-initiated text amendment to the Zoning Ordinance to modify the extra parking requirement for Medical Office Uses in existing structures, and to change ground-floor permitted Office Uses in certain non-residential and non-university districts to Administrative Review Uses. The proposed text amendment meets the Standards for Approval for Amendments to the Zoning Ordinance.For Introduction Approved on Consent Agenda P2.P2. Ordinance 18-O-22, Approving a Major Variation Pursuant to City Code 6-3-8-10(D) for the Property Located at 1706-10 Sherman Avenue City council introduced the adoption of Ordinance 18-O-22 to grant a Major Variation to allow 18 parking stalls (where two are on-site and 16 are off-site) where 28 are required in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the Standards for Variations for this district. For Introduction Approved on Consent Agenda P3.Ordinance 15-O-22,Amending the Zoning Map to Rezone 1732-34,-40 Orrington Avenue from the D2 Downtown Retail Core District to the D3 Downtown Core Development District and Granting a Special Use for a New Ten-Story Mixed Use Planned Development at 1732-34, -40 Orrington Avenue City Council adopted Ordinance15-O-22, which amends the Zoning Map from the D2 Downtown Retail Core District to the D3 Downtown Core Development District and also grants approval of a Special Use for a Planned Development for a new ten-story,mixed-use building, at the property located at 1732-34, -40 Orrington Avenue. For Action CM1.Page 77 of 463 Approved on Consent Agenda H1. Resolution 17-R-22 Approval of an Honorary Street Name Sign Designation City Council adopted Ordinance Resolution 17-R-22, designating the portion of McDaniel Avenue between Nathaniel St. and Greenleaf St. with the Honorary Street Name Sign, “William Bill Logan Jr. Way.” Three street signs are made for the honoree. One sign is installed at each end of the designated one block area, and the third sign is given to the honoree. The approximate total cost to create all three signs is $200. Funds for the honorary street name sign program are budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115), which has the 2022 budget of $58,000 and a year to date balance of $40,000. For Action Item Held Until The March 28 City Council Meeting Call of the Wards Ward 1:Announcements Watch Ward 2:Announcements Watch Ward 3:Announcements Watch Ward 4:Announcements Watch Ward 5:Announcements Watch Ward 6:No Announcements Watch Ward 7: Announcements Watch Ward 8: Announcements Watch Ward 9: Announcements Watch Conveining into Executive Session Approved 9-0 Yes Vote:Braithwaite, Wynne, Nieuwsma, Burns,Suffredin, Reid, Geracaris, Kelly, Revelle, No Vote:None Adjournment Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch CM1.Page 78 of 463 Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. CM1.Page 79 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll, and Bills List Date: March 28, 2022 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of February 28, 2022, through March 13, 2022, in the amount of $2,634,975.85 and Bills List for March 29, 2022, in the amount of $1,402,847.38. Council Action: For Action Summary: Payroll – February 28, 2022, through March 13, 2022 $ 2,634,975.85 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – March 29, 2022 FY22, $ 1,402,847.38 General Fund Amount – Bills list $ 664,255.43 General Fund Advanced Check $ 210.00 664,465.43 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 4,037,823.23 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 03.29.2022 FY22 BILLS LIST A1.Page 80 of 463 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount 105394 - VERIZON WIRELESS 03/29/2022 03/29/2022 22,676.01 Invoice Transactions 1 $22,676.01 297082 - MUNICIPAL CODE CORPORATION 03/29/2022 03/29/2022 2,366.00 Invoice Transactions 1 $2,366.00 18865 - INTERNATIONAL SECURITY PRODUCTS 03/29/2022 03/29/2022 1,737.08 Invoice Transactions 1 $1,737.08 Invoice Transactions 2 $4,103.08 Invoice Transactions 2 $4,103.08 303856 - ROBERT HALF INTERNATIONAL 03/29/2022 03/29/2022 2,079.00 303856 - ROBERT HALF INTERNATIONAL 03/29/2022 03/29/2022 2,079.00 303856 - ROBERT HALF INTERNATIONAL 03/29/2022 03/29/2022 2,208.94 Invoice Transactions 3 $6,366.94 103885 - OFFICE DEPOT INC.03/29/2022 03/29/2022 13.99 Invoice Transactions 1 $13.99 Invoice Transactions 4 $6,380.93 17429 - CITYFRONT INNOVATIONS, LLC 03/29/2022 03/29/2022 98.10 12151 - MULTILINGUAL CONNECTIONS LLC 03/29/2022 03/29/2022 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 03/29/2022 03/29/2022 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 03/29/2022 03/29/2022 95.00 12151 - MULTILINGUAL CONNECTIONS LLC 03/29/2022 03/29/2022 175.00 Invoice Transactions 5 $718.10 Invoice Transactions 5 $718.10 10643 - PASSPORT PARKING, INC`03/29/2022 03/29/2022 705.53 Invoice Transactions 1 $705.53 Invoice Transactions 1 $705.53 104738 - SIKICH LLP 03/29/2022 03/29/2022 1,500.00 Invoice Transactions 1 $1,500.00 Invoice Transactions 1 $1,500.00 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 29.78 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 10.19 Invoice Transactions 2 $39.97 Invoice Transactions 2 $39.97 268935 - JEFFREY D. GREENSPAN 03/29/2022 03/29/2022 2,550.00 Invoice Transactions 1 $2,550.00 Invoice Transactions 1 $2,550.00 10708 - FIRST NORTHERN CREDIT UNION 04/12/2022 03/29/2022 1,000.00 Invoice Transactions 1 $1,000.00 Invoice Transactions 1 $1,000.00 Invoice Transactions 15 $12,894.53 15421 - ROYAL REPORTING SERVICES, INC.03/29/2022 03/29/2022 518.10 15421 - ROYAL REPORTING SERVICES, INC.03/29/2022 03/29/2022 295.00 12853 - US LEGAL SUPPORT, INC.03/29/2022 03/29/2022 352.50 12853 - US LEGAL SUPPORT, INC.03/29/2022 03/29/2022 804.85 12853 - US LEGAL SUPPORT, INC.03/29/2022 03/29/2022 681.25 12853 - US LEGAL SUPPORT, INC.03/29/2022 03/29/2022 670.80 Invoice Transactions 6 $3,322.50 18365 - JOAN M. JOAN M. BUNDLEY 03/29/2022 03/29/2022 375.00 Invoice Transactions 1 $375.00 122375 - LAW BULLETIN PUBLISHING COMPANY 03/29/2022 03/29/2022 155.00 106332 - WEST PUBLISHING DBA THOMSON REUTERS 03/29/2022 03/29/2022 1,185.80 106332 - WEST PUBLISHING DBA THOMSON REUTERS 03/29/2022 03/29/2022 779.00 Invoice Transactions 3 $2,119.80 Invoice Transactions 10 $5,817.30 Invoice Transactions 10 $5,817.30 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.03/29/2022 03/29/2022 75.85 Invoice Transactions 1 $75.85 Invoice Transactions 1 $75.85 10398 - TARGET SOLUTIONS LEARNING LLC 03/29/2022 03/29/2022 16,467.00 Invoice Transactions 1 $16,467.00 18864 - STANTON CHASE INTERNATIONAL, INC.03/29/2022 03/29/2022 35,000.00 17961 - FRONTLINE TECHNOLOGIES GROUP LLC 03/29/2022 03/29/2022 13,904.90 17961 - FRONTLINE TECHNOLOGIES GROUP LLC 03/29/2022 03/29/2022 22,018.50 Invoice Transactions 3 $70,923.40 10048 - SEDGWICK, INC.03/29/2022 03/29/2022 1,400.00 Invoice Transactions 1 $1,400.00 Invoice Transactions 5 $88,790.40 18838 - NANO TECH COMPUTER SERVICES LLC 03/29/2022 03/29/2022 500.00 18838 - NANO TECH COMPUTER SERVICES LLC 03/29/2022 03/29/2022 502.07 18838 - NANO TECH COMPUTER SERVICES LLC 03/29/2022 03/29/2022 502.07 Invoice Transactions 3 $1,504.14 13804 - TYLER TECHNOLOGIES - SOCRATA 03/29/2022 03/29/2022 350.00 13804 - TYLER TECHNOLOGIES - SOCRATA 03/29/2022 03/29/2022 350.00 Invoice Transactions 2 $700.00 15706 - KNOWBE4, INC.03/29/2022 03/29/2022 9,999.99 10398 - TARGET SOLUTIONS LEARNING LLC 03/29/2022 03/29/2022 8,470.00 10398 - TARGET SOLUTIONS LEARNING LLC 03/29/2022 03/29/2022 4,003.05 16497 - ZOHO CORPORATION 03/29/2022 03/29/2022 10,668.00 TRACKING PLATFORM EFD SOLE SOURCE RENEWAL OF MANAGE ENGINE DESKTOP CENTRAL SUPPORT 22 Account 62295 - TRAINING & TRAVEL Totals Account 62340 - IT COMPUTER SOFTWARE CITYWIDE CYBERSECURITY AWARENESS TRACKING PLATFORM EFD Account 62185 - CONSULTING SERVICES Totals Account 62295 - TRAINING & TRAVEL TRAINING SERVICES TRAINING SERVICES Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62185 - CONSULTING SERVICES CONSULTING SERVICE CONSULTING SERVICE CONSULTING SERVICE Account 62630 - UNEMP. COMP. & ADMIN. FEE UNEMPLOYMENT INSURANCE ADMIN FEE-SEDGWICK, INC Account 62630 - UNEMP. COMP. & ADMIN. FEE Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Account 62512 - RECRUITMENT CITY MANAGER SEARCH RECRUITMENT SOFTWARE-FRONTLINE TECHNOLOGIES RECRUITMENT SOFTWARE-FRONTLINE TECHNOLOGIES Account 62512 - RECRUITMENT Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62310 - CITY WIDE TRAINING EMPLOYEE TRAINING SOFTWARE-TARGET SOLUTIONS Account 62310 - CITY WIDE TRAINING Totals NGL MONTHLY INVOICE Account 61615 - LIFE INSURANCE Totals Business Unit 1605 - BIS ADMINISTRATION Totals Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1605 - BIS ADMINISTRATION Account 61615 - LIFE INSURANCE SUBSCRIPTION PRODUCT CHARGES Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Account 62295 - TRAINING & TRAVEL Totals Account 65010 - BOOKS, PUBLICATIONS, MAPS LEGAL RESEARCH PACKAGE ONLINE/SOFTWARE SUBSCRIPTION - MARCH 2022 TRANSCRIPTION SERVICES - LOUDEN Account 62130 - LEGAL SERVICES-GENERAL Totals Account 62295 - TRAINING & TRAVEL PARLIAMENTARY TRAINING TRANSCRIPTION SERVICES - HEMPFLING TRANSCRIPTION SERVICES - CHAMPION MORTGAGE TRANSCRIPTION SERVICES - LOUDEN TRANSCRIPTION SERVICES - LOUDEN TRANSCRIPTION SERVICES - LOUDEN Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 62130 - LEGAL SERVICES-GENERAL Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS CITY BRANDED WEBSITE FNCU FINANCIAL WELLNESS PROGRAM Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals Business Unit 5300 - ECON. DEVELOPMENT Business Unit 1575 - PURCHASING Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HEARING OFFICER Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 62110 - AUDITING Totals Business Unit 1570 - ACCOUNTING Totals Business Unit 1575 - PURCHASING Business Unit 1560 - REVENUE & COLLECTIONS Totals Business Unit 1570 - ACCOUNTING Account 62110 - AUDITING PROFESSIONAL SERVICES Business Unit 1560 - REVENUE & COLLECTIONS Account 65045 - LICENSING/REGULATORY SUPP ANNUAL ACTIVE PERMIT FEE FEBRUARY 2022 Account 65045 - LICENSING/REGULATORY SUPP Totals TRANSLATION SERVICES TRANSLATION SERVICES Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1510 - PUBLIC INFORMATION Totals Business Unit 1510 - PUBLIC INFORMATION Account 62490 - OTHER PROGRAM COSTS TRANSLATION SERVICES TRANSLATION SERVICES TRANSLATION SERVICES Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES FOR CMO Account 65095 - OFFICE SUPPLIES Totals Business Unit 1505 - CITY MANAGER Totals TEMP SERVICE TEMP SERVICE TEMP SERVICE Account 61055 - TEMPORARY EMPLOYEES Totals Department 14 - CITY CLERK Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 61055 - TEMPORARY EMPLOYEES BIRTH AND DEATH CERTIFICATE PAPER Account 65095 - OFFICE SUPPLIES Totals Business Unit 1400 - CITY CLERK Totals Account 62457 - CODIFICATION SERVICES ELECTRONIC UPDATE PAGES Account 62457 - CODIFICATION SERVICES Totals Account 65095 - OFFICE SUPPLIES COMMUNICATION CHARGES FEB 2022 Account 22725 - CELL PHONE BILLS PAYABLE Totals Department 14 - CITY CLERK Business Unit 1400 - CITY CLERK CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 100 - GENERAL FUND Account 22725 - CELL PHONE BILLS PAYABLE Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Run by Tera Davis on 03/23/2022 12:11:08 PM Page 2 of 27 A1.Page 81 of 463 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Invoice Transactions 4 $33,141.04 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/29/2022 03/29/2022 2,367.68 Invoice Transactions 1 $2,367.68 154298 - PEERLESS NETWORK, INC.03/29/2022 03/29/2022 26,783.22 154298 - PEERLESS NETWORK, INC.03/29/2022 03/29/2022 26,932.08 Invoice Transactions 2 $53,715.30 Invoice Transactions 12 $91,428.16 18866 - RICHARD LECONTE 03/29/2022 03/29/2022 60.00 Invoice Transactions 1 $60.00 18854 - CARLOS A. FERNANDEZ 03/29/2022 03/29/2022 290.00 18851 - CHRIS HASSELBRING 03/29/2022 03/29/2022 285.00 18853 - FIN CARTER 03/29/2022 03/29/2022 275.00 103795 - NORTH SHORE TOWING 03/29/2022 03/29/2022 150.00 103795 - NORTH SHORE TOWING 03/29/2022 03/29/2022 75.00 Invoice Transactions 5 $1,075.00 10643 - PASSPORT PARKING, INC`03/29/2022 03/29/2022 8,259.79 10643 - PASSPORT PARKING, INC`03/29/2022 03/29/2022 34,737.36 Invoice Transactions 2 $42,997.15 10643 - PASSPORT PARKING, INC`03/29/2022 03/29/2022 1,953.95 Invoice Transactions 1 $1,953.95 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 24.66 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 1.26 Invoice Transactions 2 $25.92 Invoice Transactions 11 $46,112.02 16228 - ANDY FRAIN SERVICES, INC.03/29/2022 03/29/2022 55,109.83 Invoice Transactions 1 $55,109.83 Invoice Transactions 1 $55,109.83 100310 - ANDERSON PEST CONTROL 03/29/2022 03/29/2022 459.00 100310 - ANDERSON PEST CONTROL 03/29/2022 03/29/2022 74.58 100310 - ANDERSON PEST CONTROL 03/29/2022 03/29/2022 600.00 100401 - COMCAST CABLE 03/29/2022 03/29/2022 118.22 278136 - LAKESHORE RECYCLING SYSTEMS 03/29/2022 03/29/2022 352.00 105305 - UNITED STATES FIRE PROTECTION 03/29/2022 03/29/2022 8,888.60 105305 - UNITED STATES FIRE PROTECTION 03/29/2022 03/29/2022 7,233.67 105305 - UNITED STATES FIRE PROTECTION 03/29/2022 03/29/2022 6,340.00 103744 - NICOR 03/29/2022 03/29/2022 639.94 Invoice Transactions 9 $24,706.01 100177 - ALLEGRA PRINT & IMAGING 03/29/2022 03/29/2022 76.00 222351 - OAK SERVICES COMPANY 03/29/2022 03/29/2022 3,302.70 Invoice Transactions 2 $3,378.70 104107 - PITNEY BOWES 03/29/2022 03/29/2022 277.98 322695 - ECO-CLEAN MAINTENANCE 03/29/2022 03/29/2022 6,944.85 317013 - H-O-H WATER TECHNOLOGY 03/29/2022 03/29/2022 1,137.25 101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 03/29/2022 03/29/2022 3,250.50 18489 - VERIZON CONNECT 03/29/2022 03/29/2022 1,108.90 Invoice Transactions 5 $12,719.48 101143 - COMED 03/29/2022 03/29/2022 200.38 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 4,841.47 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 7,032.03 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 723.29 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 78.13 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 35.92 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 55.69 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 311.52 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 598.02 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 158.28 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 5,690.35 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 1,215.95 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 1,063.80 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 297.19 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 796.98 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 1,127.81 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 22.61 Invoice Transactions 17 $24,249.42 103744 - NICOR 03/29/2022 03/29/2022 1,453.18 103744 - NICOR 03/29/2022 03/29/2022 177.19 103744 - NICOR 03/29/2022 03/29/2022 550.55 103744 - NICOR 03/29/2022 03/29/2022 371.70 103744 - NICOR 03/29/2022 03/29/2022 379.88 103744 - NICOR 03/29/2022 03/29/2022 861.99 103744 - NICOR 03/29/2022 03/29/2022 401.00 103744 - NICOR 03/29/2022 03/29/2022 1,150.60 103744 - NICOR 03/29/2022 03/29/2022 1,568.78 103744 - NICOR 03/29/2022 03/29/2022 349.33 103744 - NICOR 03/29/2022 03/29/2022 384.27 103744 - NICOR 03/29/2022 03/29/2022 357.20 Invoice Transactions 12 $8,005.67 101064 - CINTAS #22 03/29/2022 03/29/2022 82.70 101064 - CINTAS #22 03/29/2022 03/29/2022 82.70 Invoice Transactions 2 $165.40 100162 - ALARM DETECTION SYSTEMS, INC.03/29/2022 03/29/2022 217.74 100941 - CENTRAL RUG & CARPET CO.03/29/2022 03/29/2022 4,802.33 Invoice Transactions 2 $5,020.07 Invoice Transactions 49 $78,244.75 Invoice Transactions 79 $359,761.01 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 70.09 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 112.87 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 133.47 Invoice Transactions 3 $316.43 Invoice Transactions 3 $316.43 15401 - THE BLUEPRINT SHOPPE, INC.03/29/2022 03/29/2022 28.44 15401 - THE BLUEPRINT SHOPPE, INC.03/29/2022 03/29/2022 32.39 Account 62210 - PRINTING POSTCARD NOTICE - 1727 HINMAN POSTCARD NOTICE - 1624 WESLEY Account 65095 - OFFICE SUPPLIES Totals Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals Business Unit 2105 - PLANNING & ZONING Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 1950 - FACILITIES Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Account 65050 - BLDG MAINTENANCE MATERIAL QUARTERLY CHARGES APRIL-JUNE 22 CARPET TILES Account 65050 - BLDG MAINTENANCE MATERIAL Totals Account 65020 - CLOTHING YEARLY FLEET UNIFORM AGREEMENT YEARLY FLEET UNIFORM AGREEMENT Account 65020 - CLOTHING Totals NICOR FEB22 NICOR FEB22 NICOR FEB22 NICOR FEB22 Account 64015 - NATURAL GAS Totals NICOR FEB22 NICOR FEB22 NICOR FEB22 NICOR FEB22 NICOR FEB22 Account 64015 - NATURAL GAS UTILITIES NICOR FEB22 UTILITIES NICOR FEB22 NICOR FEB22 UTILITIES MC SQUARED FEB 22 FIRE UTILITIES MC SQUARED FEB 22 FIRE UTILITIES MC SQUARED FEB 22 FIRE UTILITIES MC SQUARED FEB 22 FIRE Account 64005 - ELECTRICITY Totals UTILITIES MC SQUARED FEB 22 FACILITIES UTILITIES MC SQUARED FEB 22 FACILITIES UTILITIES MC SQUARED FEB 22 FIRE UTILITIES MC SQUARED FEB 22 FIRE UTILITIES MC SQUARED FEB 22 FIRE UTILITIES MC SQUARED FEB 22 FACILITIES UTILITIES MC SQUARED FEB 22 FACILITIES UTILITIES MC SQUARED FEB 22 FACILITIES UTILITIES MC SQUARED FEB 22 FACILITIES UTILITIES MC SQUARED FEB 22 FACILITIES Account 64005 - ELECTRICITY UTILITIES COMED FEB. 22 UTILITIES MC SQUARED FEB 22 FACILITIES UTILITIES MC SQUARED FEB 22 FACILITIES JANITORIAL SERVICES AT VARIOUS CITY FACILITIES CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS BUILDING AUTOMATION SYSTEMS - HVAC FOR VARIOUS FACILITIES FLEET AVL SERVICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals REPLACE EXISTING VACUUM PUMP 5HP 1750RPM 72 CFMAT CIVIC CENTER Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS POSTAGE METER SERVICE AND SUPPLIES NICOR GAS FOR FIRE Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62245 - OTHER EQMT MAINTENANCE UPDATED COVID BUILDING SIGNAGE UTILITIES XFINITY 2100 RIDGE MARCH 22 PORTABLE TOILET RENTAL GREY PARK INSTALLATION OF COMPONENTS TO SPRINKLER SYSTEM AT NOYES INSTALLATION OF COMPONENTS TO SPRINKLER SYSTEM AT FIRE 2 FY22 INSTALLATION OF COMPONENTS TO SPRINKLER SYSTEM AT FIRE 5 FY22 Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES PEST CONTROL AT CIVIC CENTER PEST CONTROL BENT PARK BED BUG SERVICE PD Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CROSSING GUARD SERVICES FOR SCHOOLS-FEBRUARY 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1942 - SCHOOL CROSSING GUARDS Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1942 - SCHOOL CROSSING GUARDS Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES FOR PARKING DIVISION OFFICE SUPPLIES FOR PARKING DIVISION CITATION MANAGEMENT FEBRUARY 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65070 - OFFICE/OTHER EQT MTN MATL PARKING CITATION PAPER ROLLS 2/28/22 BOOT 3/3/22 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MOBILE PAY FEBRUARY 2022 Account 62451 - TOWING AND BOOTING CONTRACTS TOW REFUND TOW REFUND TOW REFUND SNOW RETAINER Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 52505 - TICKET FINES-PARKING CUSTOMER PAID CITATION IN ERROR - CAR REGISTERED TO SKOKIE Account 52505 - TICKET FINES-PARKING Totals COMMUNICATION CHARGES MAR 2022 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals COPIER CHARGERS Account 62380 - COPY MACHINE CHARGES Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES FEB 2022 Account 62340 - IT COMPUTER SOFTWARE Totals Account 62380 - COPY MACHINE CHARGES Run by Tera Davis on 03/23/2022 12:11:08 PM Page 3 of 27 A1.Page 82 of 463 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Invoice Transactions 2 $60.83 Invoice Transactions 2 $60.83 105116 - TEUTEBERG INC 03/29/2022 03/29/2022 11.73 Invoice Transactions 1 $11.73 Invoice Transactions 1 $11.73 18859 - BOJAN ARMAUTOVIC 03/29/2022 03/29/2022 61,213.52 Invoice Transactions 1 $61,213.52 18750 - SCUBE INC.03/29/2022 03/29/2022 2,475.00 Invoice Transactions 1 $2,475.00 101631 - ELEVATOR INSPECTION SERVICE 03/29/2022 03/29/2022 100.00 Invoice Transactions 1 $100.00 316000 - SAFEBUILT LLC, LOCKBOX # 88135 03/29/2022 03/29/2022 319.68 316000 - SAFEBUILT LLC, LOCKBOX # 88135 03/29/2022 03/29/2022 8,639.46 Invoice Transactions 2 $8,959.14 Invoice Transactions 5 $72,747.66 101187 - CONNECTIONS FOR THE HOMELESS 03/29/2022 03/29/2022 348.43 101187 - CONNECTIONS FOR THE HOMELESS 03/29/2022 03/29/2022 10,829.45 Invoice Transactions 2 $11,177.88 Invoice Transactions 2 $11,177.88 Invoice Transactions 13 $84,314.53 103547 - MSF GRAPHICS, INC.03/29/2022 03/29/2022 1,192.80 Invoice Transactions 1 $1,192.80 106332 - WEST PUBLISHING DBA THOMSON REUTERS 03/29/2022 03/29/2022 628.01 Invoice Transactions 1 $628.01 101769 - PETTY CASH 03/29/2022 03/29/2022 7.96 Invoice Transactions 1 $7.96 302376 - LEADS ONLINE LLC 03/29/2022 03/29/2022 5,264.00 11411 - MID-STATES ORGANIZED CRIME INFORMATION CENTER 03/29/2022 03/29/2022 300.00 217861 - PORTER LEE CORPORATION 03/29/2022 03/29/2022 3,197.00 Invoice Transactions 3 $8,761.00 310244 - CELLEBRITE USA, INC.03/29/2022 03/29/2022 4,880.00 16715 - UNCHARTED SOFTWARE INC.03/29/2022 03/29/2022 2,499.00 Invoice Transactions 2 $7,379.00 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 27.14 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 91.30 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 87.81 Invoice Transactions 3 $206.25 Invoice Transactions 11 $18,175.02 11212 - ILLINOIS TOLLWAY 03/29/2022 03/29/2022 198.21 Invoice Transactions 1 $198.21 102667 - J. G. UNIFORMS, INC 03/29/2022 03/29/2022 115.95 102667 - J. G. UNIFORMS, INC 03/29/2022 03/29/2022 419.70 102667 - J. G. UNIFORMS, INC 03/29/2022 03/29/2022 264.40 102667 - J. G. UNIFORMS, INC 03/29/2022 03/29/2022 153.70 102667 - J. G. UNIFORMS, INC 03/29/2022 03/29/2022 197.50 Invoice Transactions 5 $1,151.25 101769 - PETTY CASH 03/29/2022 03/29/2022 80.00 Invoice Transactions 1 $80.00 Invoice Transactions 7 $1,429.46 310244 - CELLEBRITE USA, INC.03/29/2022 03/29/2022 7,700.00 310244 - CELLEBRITE USA, INC.03/29/2022 03/29/2022 1,196.00 186003 - CHRISTOPHER W. TORTORELLO 03/29/2022 03/29/2022 75.00 186003 - CHRISTOPHER W. TORTORELLO 03/29/2022 03/29/2022 45.00 15748 - DANIEL PACK 03/29/2022 03/29/2022 60.00 17283 - GREGORY ROMERO 03/29/2022 03/29/2022 60.00 162925 - JEFFREY FAISON 03/29/2022 03/29/2022 75.00 14898 - JULIE TRIGGS-REDMOND 03/29/2022 03/29/2022 75.00 13039 - KEN CARTER 03/29/2022 03/29/2022 60.00 15482 - MATTHEW MASUCCI 03/29/2022 03/29/2022 75.00 11975 - JASON NELSON 03/29/2022 03/29/2022 45.00 11975 - JASON NELSON 03/29/2022 03/29/2022 60.00 101769 - PETTY CASH 03/29/2022 03/29/2022 134.70 12788 - DALTON SERVATIUS 03/29/2022 03/29/2022 75.00 12788 - DALTON SERVATIUS 03/29/2022 03/29/2022 75.00 18873 - TODORCHE GINCHEVSKI 03/29/2022 03/29/2022 60.00 11433 - AMIN VIRANI 03/29/2022 03/29/2022 75.00 Invoice Transactions 17 $9,945.70 100401 - COMCAST CABLE 03/29/2022 03/29/2022 84.00 Invoice Transactions 1 $84.00 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 59.99 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 99.90 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 28.11 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 168.08 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 398.03 Invoice Transactions 5 $754.11 104972 - STREICHER'S 03/29/2022 03/29/2022 7,380.00 Invoice Transactions 1 $7,380.00 Invoice Transactions 24 $18,163.81 101463 - DIRECTOR, ILLINOIS STATE POLICE 03/29/2022 03/29/2022 4,180.00 101463 - DIRECTOR, ILLINOIS STATE POLICE 03/29/2022 03/29/2022 3,539.48 Invoice Transactions 2 $7,719.48 Invoice Transactions 2 $7,719.48 103795 - NORTH SHORE TOWING 03/29/2022 03/29/2022 85.00 Invoice Transactions 1 $85.00 Invoice Transactions 1 $85.00 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 2270 - TRAFFIC BUREAU Totals Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Totals Business Unit 2270 - TRAFFIC BUREAU Account 62451 - TOWING AND BOOTING CONTRACTS TOW & HOOK Account 65123 - NARCOTICS SEIZURE EXPENSE SEIZED FUNDS 21-5091 SEIZED FUNDS 20-11360 Account 65123 - NARCOTICS SEIZURE EXPENSE Totals Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM OFFICE SUPPLIES - POLICE ADMIN Account 65095 - OFFICE SUPPLIES Totals Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES TRAINING AMMUNITION Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN Account 64565 - CABLE - VIDEO CABLE SERVICE (3/8 - 4/7) Account 64565 - CABLE - VIDEO Totals MEAL ALLOWANCE - FIELD TRAINING OFFICER MEAL ALLOWANCE - 40 HR BASIC FIREARMS INSTRUCTOR MEAL ALLOWANCE - STOPS INSTRUCTOR MEAL ALLOWANCE - CELLEBRITE Account 62295 - TRAINING & TRAVEL Totals MEAL ALLOWANCE - PIO BOOT CAMP MEAL ALLOWANCE - CELLEBRITE MEAL ALLOWANCE - IMMEDIATE TRAUMA CARE INSTRUCTOR MEAL ALLOWANCE - STOPS INSTRUCTOR PETTY CASH - OFFICE OF ADMIN MEAL ALLOWANCE - SUPERVISORY FIELD TRAINING OFFICER MEAL ALLOWANCE - STOPS INSTRUCTOR MEAL ALLOWANCE - STOPS INSTRUCTOR MEAL ALLOWANCE - CRISIS INTERVENTION MEAL ALLOWANCE - 40 HR JUVENILE SPECIALIST Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL TRAINING - CERTIFIED OPERATOR QLT-OD READER TRAINING MEAL ALLOWANCE - CRISIS INTERVENTION Account 65125 - OTHER COMMODITIES PETTY CASH - OFFICE OF ADMIN Account 65125 - OTHER COMMODITIES Totals Business Unit 2210 - PATROL OPERATIONS Totals UNIFORM - PROMOTION UNIFORM - PROMOTION UNIFORM - PROMOTION Account 65020 - CLOTHING Totals Account 62490 - OTHER PROGRAM COSTS Totals Account 65020 - CLOTHING UNIFORM - PROMOTION UNIFORM - PROMOTION Business Unit 2205 - POLICE ADMINISTRATION Totals Business Unit 2210 - PATROL OPERATIONS Account 62490 - OTHER PROGRAM COSTS TOLLS UTILITY - CAMERAS (2/2 - 3/3) UTILITY - CAMERAS (1/31 - 3/1) UTILITY - ANIMAL SHELTER (2/1 - 3/2) Account 64005 - ELECTRICITY Totals ANNUAL SUBSCRIPTION ANNUAL GEOTIME SUBSCRIPTION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY ANNUAL MEMBERSHIP ANNUAL SUBSCRIPTION - BEAST SYSTEM Account 62360 - MEMBERSHIP DUES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PETTY CASH - OFFICE OF ADMIN Account 62280 - OVERNIGHT MAIL CHARGES Totals Account 62360 - MEMBERSHIP DUES ANNUAL SUBSCRIPTION (5/2022 - 4/2023) Account 62272 - OTHER PROFESSIONAL SERVICES INFORMATION CHARGES - FEB Account 62272 - OTHER PROFESSIONAL SERVICES Totals Account 62280 - OVERNIGHT MAIL CHARGES Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING PRINTING SERVICES (TOW RELEASE FORM) Account 62210 - PRINTING Totals Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Account 67110 - CONNECTIONS FOR THE HOMELESS DISBURSEMENT OF 2021 ESG GRANT DISBURSEMENT OF 2020 ESG GRANT Account 67110 - CONNECTIONS FOR THE HOMELESS Totals Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Account 62425 - ELEVATOR CONTRACT COSTS Totals Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW CIVIC PLATFORM CONFIGURATION Account 62236 - SOFTWARE MAINTENANCE Totals Account 62425 - ELEVATOR CONTRACT COSTS ELEVATOR INSPECTIONS Account 52080 - BUILDING PERMITS IHO REFUND Account 52080 - BUILDING PERMITS Totals Account 62236 - SOFTWARE MAINTENANCE Account 62210 - PRINTING Totals Business Unit 2115 - PROPERTY STANDARDS Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Business Unit 2105 - PLANNING & ZONING Totals Business Unit 2115 - PROPERTY STANDARDS Account 62210 - PRINTING SNOW VIOLATION NOTICE - SHIPPING CHARGE Account 62210 - PRINTING Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 4 of 27 A1.Page 83 of 463 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 266.16 Invoice Transactions 1 $266.16 103744 - NICOR 03/29/2022 03/29/2022 781.68 Invoice Transactions 1 $781.68 Invoice Transactions 2 $1,047.84 104136 - THE PONY SHOP 03/29/2022 03/29/2022 660.00 Invoice Transactions 1 $660.00 Invoice Transactions 1 $660.00 101484 - DOJE'S FORENSIC SUPPLIES 03/29/2022 03/29/2022 99.04 Invoice Transactions 1 $99.04 Invoice Transactions 1 $99.04 322695 - ECO-CLEAN MAINTENANCE 03/29/2022 03/29/2022 3,395.26 18707 - CANINE DETECTION AND INSPECTION SERVICES (CDIS)03/29/2022 03/29/2022 1,650.00 101134 - COLLEY ELEVATOR CO.03/29/2022 03/29/2022 207.00 Invoice Transactions 3 $5,252.26 102137 - GRAINGER, INC., W.W.03/29/2022 03/29/2022 38.22 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 25.66 Invoice Transactions 2 $63.88 101062 - CINTAS 03/29/2022 03/29/2022 60.92 103195 - MARK VEND COMPANY 03/29/2022 03/29/2022 232.32 Invoice Transactions 2 $293.24 Invoice Transactions 7 $5,609.38 Invoice Transactions 56 $52,989.03 326463 - THEODORE POLYGRAPH SERVICE, INC.03/29/2022 03/29/2022 200.00 Invoice Transactions 1 $200.00 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 25.00 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 61.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 55.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 14.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 139.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 74.70 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 59.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 57.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 15.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 29.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 87.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 61.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 59.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 74.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 69.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 25.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 25.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 145.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 25.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 15.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 135.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 31.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 139.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 107.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 29.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 9.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 69.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 39.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 28.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 39.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 69.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 59.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 69.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 39.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 14.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 29.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 14.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 14.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 14.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 29.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 14.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 29.90 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 14.95 11435 - TODAY'S UNIFORMS INC. 03/29/2022 03/29/2022 14.95 Invoice Transactions 44 $2,199.05 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 80.60 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 169.92 Invoice Transactions 2 $250.52 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 40.48 Invoice Transactions 1 $40.48 17221 - EAGLE ENGRAVING INC.03/29/2022 03/29/2022 11.75 Invoice Transactions 1 $11.75 Invoice Transactions 49 $2,701.80 100316 - ANDRES MEDICAL BILLING 03/29/2022 03/29/2022 8,105.24 322695 - ECO-CLEAN MAINTENANCE 03/29/2022 03/29/2022 694.48 137906 - STRYKER SALES CORPORATION 03/29/2022 03/29/2022 3,852.00 Invoice Transactions 3 $12,651.72 137906 - STRYKER SALES CORPORATION 03/29/2022 03/29/2022 4,750.00 Invoice Transactions 1 $4,750.00 16991 - AHA ECC DISTRIBUTION 03/29/2022 03/29/2022 14.00 16991 - AHA ECC DISTRIBUTION 03/29/2022 03/29/2022 94.60 Invoice Transactions 2 $108.60 18327 - US GAS 03/29/2022 03/29/2022 126.00 Invoice Transactions 1 $126.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 144.62 Invoice Transactions 1 $144.62 JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65015 - CHEMICALS/ SALT AMBULANCE OXYGEN P.O. Account 65015 - CHEMICALS/ SALT Totals Account 65040 - JANITORIAL SUPPLIES Account 65010 - BOOKS, PUBLICATIONS, MAPS CPR INSTRUCTION MATERIALS CPR INSTRUCTION MATERIALS Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62521 - MEDICAL EQ MAINT AGREEMENTS LIFEPAK SERVICE AGREEMENT Account 62521 - MEDICAL EQ MAINT AGREEMENTS Totals Business Unit 2315 - FIRE SUPPRESSION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS AMBULANCE CHARGES- FEBRUARY 2022 JANITORIAL SERVICES AT VARIOUS CITY FACILITIES POWER STRETCHER SERVICE AGREEMENT Account 65125 - OTHER COMMODITIES CEREMONIAL ENGRAVING Account 65125 - OTHER COMMODITIES Totals Business Unit 2305 - FIRE MGT & SUPPORT Totals Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65020 - CLOTHING Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS Account 65020 - CLOTHING FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS Business Unit 2305 - FIRE MGT & SUPPORT Account 62160 - EMPLOYMENT TESTING SERVICES EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES Account 62160 - EMPLOYMENT TESTING SERVICES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Account 65125 - OTHER COMMODITIES FLOOR MATS COFFEE CUPS Account 65125 - OTHER COMMODITIES Totals Account 65040 - JANITORIAL SUPPLIES BUILDING SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 62225 - BLDG MAINTENANCE SERVICES JANITORIAL SERVICES AT VARIOUS CITY FACILITIES CANINE DETECTION & INSPECTION SERVICES ELEVATOR INSPECTION Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 65125 - OTHER COMMODITIES Totals Business Unit 2291 - PROPERTY BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2285 - COMMUNITY POLICING Totals Business Unit 2291 - PROPERTY BUREAU Account 65125 - OTHER COMMODITIES EVIDENCE SUPPLIES Business Unit 2285 - COMMUNITY POLICING Account 62490 - OTHER PROGRAM COSTS BIKE MAINTENANCE Account 62490 - OTHER PROGRAM COSTS Totals GAS - ANIMAL SHELTER (FEB 2022) Account 64015 - NATURAL GAS Totals Business Unit 2280 - ANIMAL CONTROL Totals Account 64005 - ELECTRICITY UTILITY - ANIMAL SHELTER (2/1 - 3/3) Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Business Unit 2280 - ANIMAL CONTROL Run by Tera Davis on 03/23/2022 12:11:08 PM Page 5 of 27 A1.Page 84 of 463 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 105793 - BOUND TREE MEDICAL, LLC 03/29/2022 03/29/2022 159.96 137906 - STRYKER SALES CORPORATION 03/29/2022 03/29/2022 79.05 Invoice Transactions 2 $239.01 101350 - W S DARLEY & CO 03/29/2022 03/29/2022 124.00 Invoice Transactions 1 $124.00 100158 - AIR ONE EQUIPMENT 03/29/2022 03/29/2022 87.69 100158 - AIR ONE EQUIPMENT 03/29/2022 03/29/2022 4,651.00 Invoice Transactions 2 $4,738.69 Invoice Transactions 13 $22,882.64 Invoice Transactions 62 $25,584.44 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 60.42 Invoice Transactions 3 $60.42 Invoice Transactions 6 $60.42 234969 - THE STONE VASTINE GROUP, LLC 03/29/2022 03/29/2022 175.00 Invoice Transactions 1 $175.00 Invoice Transactions 1 $175.00 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 21.44 Invoice Transactions 3 $21.44 Invoice Transactions 3 $21.44 Invoice Transactions 13 $256.86 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 31.73 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 6.20 Invoice Transactions 2 $37.93 Invoice Transactions 2 $37.93 103744 - NICOR 03/29/2022 03/29/2022 136.53 103744 - NICOR 03/29/2022 03/29/2022 152.36 103744 - NICOR 03/29/2022 03/29/2022 269.39 103744 - NICOR 03/29/2022 03/29/2022 138.89 103744 - NICOR 03/29/2022 03/29/2022 382.85 103744 - NICOR 03/29/2022 03/29/2022 339.57 103744 - NICOR 03/29/2022 03/29/2022 339.57 103744 - NICOR 03/29/2022 03/29/2022 274.59 Invoice Transactions 8 $2,033.75 Invoice Transactions 8 $2,033.75 102755 - JORSON & CARLSON 03/29/2022 03/29/2022 39.26 Invoice Transactions 1 $39.26 15844 - DUAL TEMP COMPANIES OF IL 03/29/2022 03/29/2022 1,520.00 15844 - DUAL TEMP COMPANIES OF IL 03/29/2022 03/29/2022 3,828.27 Invoice Transactions 2 $5,348.27 248396 - SESAC 03/29/2022 03/29/2022 1,694.04 Invoice Transactions 1 $1,694.04 100162 - ALARM DETECTION SYSTEMS, INC.03/29/2022 03/29/2022 151.50 Invoice Transactions 1 $151.50 103744 - NICOR 03/29/2022 03/29/2022 8,824.14 Invoice Transactions 1 $8,824.14 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 532.92 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 128.89 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 452.93 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 101.80 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 706.90 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 49.76 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 157.08 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 25.92 Invoice Transactions 8 $2,156.20 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 03/29/2022 03/29/2022 465.00 Invoice Transactions 1 $465.00 Invoice Transactions 15 $18,678.41 18086 - CHICAGO ARCHERY COACHES L3C 03/29/2022 03/29/2022 2,240.00 Invoice Transactions 1 $2,240.00 18667 - OFFICIAL FINDERS, LLC 03/29/2022 03/29/2022 330.00 Invoice Transactions 1 $330.00 103744 - NICOR 03/29/2022 03/29/2022 438.21 Invoice Transactions 1 $438.21 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 403.44 Invoice Transactions 1 $403.44 Invoice Transactions 4 $3,411.65 17751 - NETICIA BLUNT-WALDRON 03/29/2022 03/29/2022 308.00 Invoice Transactions 1 $308.00 16681 - COMPASS TRANSPORTATION 03/29/2022 03/29/2022 525.00 Invoice Transactions 1 $525.00 103744 - NICOR 03/29/2022 03/29/2022 519.58 Invoice Transactions 1 $519.58 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 03/29/2022 03/29/2022 66.10 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 96.40 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 233.28 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 113.40 Invoice Transactions 4 $509.18 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 166.17 Invoice Transactions 1 $166.17 Invoice Transactions 8 $2,027.93 Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES FJCC Account 65095 - OFFICE SUPPLIES Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals JANITORIAL SUPPLIES CUSTODIAL SUPPLIES CUSTODIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals NICOR FEB22 Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES CLEANING SUPPLIES Account 62507 - FIELD TRIPS BUS SERVICE Account 62507 - FIELD TRIPS Totals Account 64015 - NATURAL GAS Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62505 - INSTRUCTOR SERVICES FITNESS INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals CHANDLER CUSTODIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Account 64015 - NATURAL GAS NICOR FEB22 Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES Account 62505 - INSTRUCTOR SERVICES Totals Account 62508 - SPORTS OFFICIALS CONTRACTED REFEREES Account 62508 - SPORTS OFFICIALS Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES ARCHERY INSTRUCTOR FOR CAMPS AND CLASSES Account 65095 - OFFICE SUPPLIES OFFICE PAPER RCCC Account 65095 - OFFICE SUPPLIES Totals JANITORIAL SUPPLY CUSTODIAL SUPPLIES CUSTODIAL SUPPLIES CUSTODIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY Account 62518 - SECURITY ALARM CONTRACTS Totals Account 64015 - NATURAL GAS GAS SERVICE Account 64015 - NATURAL GAS Totals MUSIC LICENSING Account 62360 - MEMBERSHIP DUES Totals Account 62518 - SECURITY ALARM CONTRACTS QUARTERLY ALARM SERVICE CHARGE MAINTENANCE ON COMPRESSOR INDUSTRIAL REFRIGERATION PREVENTATIVE MAINTENANCE Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals Account 62360 - MEMBERSHIP DUES Account 62245 - OTHER EQMT MAINTENANCE ICE SCRAPER KNIVES SHARPENED & HONED Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62251 - CROWN CENTER SYSTEMS REPAIR Account 64015 - NATURAL GAS Totals Business Unit 3025 - PARK UTILITIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER GAS SERVICE GAS SERVICE GAS SERVICE GAS SERVICE GAS SERVICE Business Unit 3025 - PARK UTILITIES Account 64015 - NATURAL GAS GAS SERVICE GAS SERVICE GAS SERVICE OFFICE SUPLIES OFFICE SUPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Department 24 - HEALTH Totals Department 30 - PARKS AND RECREATION Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2499 - GENERAL ASSISTANCE Totals Business Unit 2455 - COMMUNITY HEALTH Totals Business Unit 2499 - GENERAL ASSISTANCE Account 65095 - OFFICE SUPPLIES Business Unit 2455 - COMMUNITY HEALTH Account 62295 - TRAINING & TRAVEL INTRODUCTION TO CIRCULAR PRACTICE WORKSHOP Account 62295 - TRAINING & TRAVEL Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Totals Account 65095 - OFFICE SUPPLIES Business Unit 2435 - PUBLIC HEALTH DIVISION Department 24 - HEALTH Account 65090 - SAFETY EQUIPMENT Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65090 - SAFETY EQUIPMENT SCBA PARTS FIREFIGHTER BUNKER GEAR MEDICAL SUPPLIES Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 65085 - MINOR EQUIPMENT & TOOLS RADIO EQUIPMENT Account 65075 - MEDICAL & LAB SUPPLIES AMBULANCE SUPPLIES Run by Tera Davis on 03/23/2022 12:11:08 PM Page 6 of 27 A1.Page 85 of 463 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 11629 - SOUND PRODUCTION & LIGHTING, LLC 03/29/2022 03/29/2022 300.00 Invoice Transactions 1 $300.00 15083 - BRIA WALKER 03/29/2022 03/29/2022 500.00 Invoice Transactions 1 $500.00 Invoice Transactions 2 $800.00 17690 - AMANDA HART 03/29/2022 03/29/2022 2,775.60 17919 - BARBARA MEYER 03/29/2022 03/29/2022 3,692.93 17694 - BETSY MURPHY 03/29/2022 03/29/2022 1,853.10 17693 - CAROLYN MARTINEZ 03/29/2022 03/29/2022 1,406.60 101189 - CONNELLY'S ACADEMY 03/29/2022 03/29/2022 14,880.66 16734 - DOGR USA LLC 03/29/2022 03/29/2022 480.00 17688 - EVELYN THOMPSON 03/29/2022 03/29/2022 952.00 17699 - FRANCESCA SEGAL 03/29/2022 03/29/2022 805.60 17793 - MARGARET EMILY GUTHRIE 03/29/2022 03/29/2022 400.00 17692 - MARLA LAMPERT 03/29/2022 03/29/2022 4,433.17 17792 - ROBIN STERLING 03/29/2022 03/29/2022 400.00 17689 - SHAUNA BABCOCK 03/29/2022 03/29/2022 2,131.50 17689 - SHAUNA BABCOCK 03/29/2022 03/29/2022 100.00 18619 - SUSAN MENDELSOHN 03/29/2022 03/29/2022 800.00 17691 - SUZANNE HOCK 03/29/2022 03/29/2022 1,616.80 Invoice Transactions 15 $36,727.96 100401 - COMCAST CABLE 03/29/2022 03/29/2022 209.21 Invoice Transactions 1 $209.21 313314 - 303 TAXI 03/29/2022 03/29/2022 3,200.00 315915 - AMERICAN TAXI DISPATCH, INC.03/29/2022 03/29/2022 40.00 Invoice Transactions 2 $3,240.00 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 03/29/2022 03/29/2022 471.85 Invoice Transactions 1 $471.85 Invoice Transactions 19 $40,649.02 103744 - NICOR 03/29/2022 03/29/2022 338.56 Invoice Transactions 1 $338.56 Invoice Transactions 1 $338.56 16422 - RAINOUTLINE 03/29/2022 03/29/2022 399.00 Invoice Transactions 1 $399.00 Invoice Transactions 1 $399.00 101776 - EVANSTON/NORTHSHORE YWCA 03/29/2022 03/29/2022 1,440.00 102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 03/29/2022 03/29/2022 300.00 102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 03/29/2022 03/29/2022 150.00 102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 03/29/2022 03/29/2022 450.00 Invoice Transactions 4 $2,340.00 Invoice Transactions 4 $2,340.00 100162 - ALARM DETECTION SYSTEMS, INC.03/29/2022 03/29/2022 133.65 Invoice Transactions 1 $133.65 Invoice Transactions 1 $133.65 103744 - NICOR 03/29/2022 03/29/2022 624.23 Invoice Transactions 1 $624.23 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 60.07 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/29/2022 03/29/2022 60.07 Invoice Transactions 2 $120.14 Invoice Transactions 3 $744.37 Invoice Transactions 68 $71,594.27 18489 - VERIZON CONNECT 03/29/2022 03/29/2022 1,108.91 Invoice Transactions 1 $1,108.91 120230 - FORWARD SPACE LLC D/B/A OFFICE 03/29/2022 03/29/2022 16,200.50 Invoice Transactions 1 $16,200.50 Invoice Transactions 2 $17,309.41 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 22.88 Invoice Transactions 1 $22.88 103120 - LURVEY LANDSCAPE SUPPLY 03/29/2022 03/29/2022 135.00 106804 - MIDWEST GROUNDCOVERS 03/29/2022 03/29/2022 1,058.33 Invoice Transactions 2 $1,193.33 103855 - NUTOYS LEISURE PRODUCTS 03/29/2022 03/29/2022 1,251.00 Invoice Transactions 1 $1,251.00 Invoice Transactions 4 $2,467.21 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 109.98 Invoice Transactions 1 $109.98 Invoice Transactions 1 $109.98 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 25.04 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 54.10 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 30.27 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 29.62 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 24.74 Invoice Transactions 5 $163.77 100375 - ARTS & LETTERS LTD.03/29/2022 03/29/2022 749.00 Invoice Transactions 1 $749.00 Invoice Transactions 6 $912.77 105651 - JIMMY WILLIAMS 03/29/2022 03/29/2022 210.00 100168 - ALERT TOWING, INC.03/29/2022 03/29/2022 210.00 291994 - ALPHA CARRIER EXPERTS, INC.03/29/2022 03/29/2022 630.00 14232 - AUTO SEEKERS 03/29/2022 03/29/2022 105.00 FINAL INSTALLMENT TOW RETAINER FEES FINAL INSTALLMENT TOW RETAINER FEES FINAL INSTALLMENT TOW RETAINER FEES Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Business Unit 4550 - MAINT-SNOW & ICE Account 62451 - TOWING AND BOOTING CONTRACTS FINAL INSTALLMENT TOW RETAINER FEES Account 65115 - TRAFFIC CONTROL SUPPLI REFLECTIVE SHEETING & HONORARY STREET NAMES Account 65115 - TRAFFIC CONTROL SUPPLI Totals FESTIVAL LIGHTING FESTIVAL LIGHTING FESTIVAL LIGHTING FESTIVAL LIGHTING Account 64008 - FESTIVAL LIGHTING Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 64008 - FESTIVAL LIGHTING FESTIVAL LIGHTING Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES FOR PUBLIC SERVICES BUREAU Account 65095 - OFFICE SUPPLIES Totals GREENWAYS- PLAYGROUND EQUIPMENT Account 65625 - FURNITURE & FIXTURES Totals Business Unit 4330 - GREENWAYS Totals GREENWAYS - PLANTS GREENWAYS - PLANTS Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Account 65625 - FURNITURE & FIXTURES Account 62195 - LANDSCAPE MAINTENANCE SERVICES IRRIGATION PUMP Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals Account 65005 - AGRI/BOTANICAL SUPPLIES Account 65503 - FURNITURE / FIXTURES / EQUIPMENT Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Business Unit 4330 - GREENWAYS FLEET AVL SERVICES Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65503 - FURNITURE / FIXTURES / EQUIPMENT LEVY CENTER FURNITURE Department 30 - PARKS AND RECREATION Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 64540 - TELECOMMUNICATIONS - WIRELESS CUSTODIAL SUPPLIES CUSTODIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Account 64015 - NATURAL GAS NICOR FEB22 Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES Account 62518 - SECURITY ALARM CONTRACTS Totals Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Business Unit 3130 - SPECIAL RECREATION Totals Business Unit 3605 - ECOLOGY CENTER Account 62518 - SECURITY ALARM CONTRACTS ALARM CHARGES APR-JUNE AFTERSCHOOL MUSIC PROGRAM AFTERSCHOOL MUSIC PROGRAM AFTERSCHOOL MUSIC PROGRAM Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3100 - SPORTS LEAGUES Totals Business Unit 3130 - SPECIAL RECREATION Account 62490 - OTHER PROGRAM COSTS POOL RENTAL AND LIFEGUARD SWIM PROGRAMS Business Unit 3100 - SPORTS LEAGUES Account 65110 - RECREATION SUPPLIES RAINOUT LINE USAGES FEE Account 65110 - RECREATION SUPPLIES Totals Account 64015 - NATURAL GAS GAS Account 64015 - NATURAL GAS Totals Business Unit 3080 - BEACHES Totals Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3080 - BEACHES TAXI REIMBURSEMENT Account 62695 - COUPON PMTS-CAB SUBSIDY Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES LEVY CABLE BILL Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 62695 - COUPON PMTS-CAB SUBSIDY TAXI REIMBURSEMENT FITNESS CLASS WINTER 2022 FITNESS CLASS WINTER 2022 Account 62505 - INSTRUCTOR SERVICES Totals Account 62511 - ENTERTAIN/PERFORMER SERV FITNESS CLASSES WINTER 2022 FITNESS CLASS WINTER 2022 FITNESS CLASS WINTER 2022 VIRTUAL FITNESS WINTER 2022 REIMBURSEMENT FOR CERTIFICATIONS FITNESS CLASS WINTER 2022 MARTIAL ARTS OVER 40 BASKETBALL WINTER 2022 FITNESS CLASS WINTER 2022 FITNESS CLASS WINTER 2022 Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62505 - INSTRUCTOR SERVICES FITNESS CLASS WINTER 2022 FITNESS CLASS WINTER 2022 FITNESS CLASSES LEVY Account 62505 - INSTRUCTOR SERVICES DIALECT COACH AND DRAMATURG "HOME" Account 62505 - INSTRUCTOR SERVICES Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62375 - RENTALS RENTAL HAZE MACHINE Account 62375 - RENTALS Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 7 of 27 A1.Page 86 of 463 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 254762 - DANIEL ORTIZ 03/29/2022 03/29/2022 210.00 165964 - FRANCISCO DE JESUS DBA PONCH TOWING 03/29/2022 03/29/2022 420.00 323677 - FRANKSA TOWING 03/29/2022 03/29/2022 210.00 102070 - G & J TOWING C/O JOSE QUETELL, JR.03/29/2022 03/29/2022 210.00 12512 - ILLINOIS RECOVERY SERVICES 03/29/2022 03/29/2022 210.00 17018 - JIM RECOVERY 03/29/2022 03/29/2022 210.00 323188 - MOBILE TRANSPORT, LLC 03/29/2022 03/29/2022 210.00 103795 - NORTH SHORE TOWING 03/29/2022 03/29/2022 210.00 123032 - T & C TOWING SERVICE, INC.03/29/2022 03/29/2022 210.00 275878 - T-BONE TOWING 03/29/2022 03/29/2022 210.00 Invoice Transactions 14 $3,465.00 Invoice Transactions 14 $3,465.00 Invoice Transactions 27 $24,264.37 Invoice Transactions 346 $664,255.43 Business Unit 4550 - MAINT-SNOW & ICE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals FINAL INSTALLMENT TOW RETAINER FEES FINAL INSTALLMENT TOW RETAINER FEES FINAL INSTALLMENT TOW RETAINER FEES Account 62451 - TOWING AND BOOTING CONTRACTS Totals FINAL INSTALLMENT TOW RETAINER FEES FINAL INSTALLMENT TOW RETAINER FEES FINAL INSTALLMENT TOW RETAINER FEES FINAL INSTALLMENT TOW RETAINER FEES FINAL INSTALLMENT TOW RETAINER FEES FINAL INSTALLMENT TOW RETAINER FEES FINAL INSTALLMENT TOW RETAINER FEES Run by Tera Davis on 03/23/2022 12:11:08 PM Page 8 of 27 A1.Page 87 of 463 176 HUMAN SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 234969 - THE STONE VASTINE GROUP, LLC 03/29/2022 03/29/2022 525.00 Invoice Transactions 1 $525.00 12503 - DONALD JACKSON 03/29/2022 03/29/2022 300.00 Invoice Transactions 1 $300.00 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 19.57 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 52.47 Invoice Transactions 2 $72.04 Invoice Transactions 4 $897.04 Invoice Transactions 4 $897.04 Invoice Transactions 4 $897.04 Invoice Description Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH Department 24 - HEALTH Totals Fund 176 - HUMAN SERVICES FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Account 62490 - OTHER PROGRAM COSTS 2 BEDROOM MOVE Account 62490 - OTHER PROGRAM COSTS Totals Account 65095 - OFFICE SUPPLIES Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62295 - TRAINING & TRAVEL INTRODUCTION TO CIRCLE PRACTICE WRKSHP Account 62295 - TRAINING & TRAVEL Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Run by Tera Davis on 03/23/2022 12:11:08 PM Page 9 of 27 A1.Page 88 of 463 200 MOTOR FUEL TAX FUND Vendor G/L Date Payment Date Invoice Amount 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 19,416.61 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 197.73 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 21.63 Invoice Transactions 3 $19,635.97 101143 - COMED 03/29/2022 03/29/2022 5,199.88 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 360.30 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 4.84 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 4.84 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 307.14 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 3,366.06 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 2,956.78 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 3,054.65 Invoice Transactions 8 $15,254.49 100780 - OZINGA CHICAGO RMC, INC.03/29/2022 03/29/2022 1,474.20 100780 - OZINGA CHICAGO RMC, INC.03/29/2022 03/29/2022 1,393.20 100780 - OZINGA CHICAGO RMC, INC.03/29/2022 03/29/2022 1,393.20 100780 - OZINGA CHICAGO RMC, INC.03/29/2022 03/29/2022 1,393.20 Invoice Transactions 4 $5,653.80 Invoice Transactions 15 $40,544.26 Invoice Transactions 15 $40,544.26 Invoice Transactions 15 $40,544.26 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Account 64006 - LIGHTING Totals Account 64007 - TRAFFIC LIGHT ELECTRICITY TRAFFIC SIGNALS TRAFFIC SIGNALS Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 64006 - LIGHTING STREET LIGHTING STREET LIGHTING STREET LIGHTING TRAFFIC SIGNALS Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals Account 65055 - MATER. TO MAINT. IMP. FY2022 CONCRETE PURCHASE TRAFFIC SIGNALS TRAFFIC SIGNALS TRAFFIC SIGNALS TRAFFIC SIGNALS TRAFFIC SIGNALS Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 200 - MOTOR FUEL TAX FUND Totals FY2022 CONCRETE PURCHASE FY2022 CONCRETE PURCHASE FY2022 CONCRETE PURCHASE Account 65055 - MATER. TO MAINT. IMP. Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 10 of 27 A1.Page 89 of 463 205 EMERGENCY TELE (E911) FUND Vendor G/L Date Payment Date Invoice Amount 104157 - POWER PHONE INC 03/29/2022 03/29/2022 129.00 Invoice Transactions 1 $129.00 100987 - CHICAGO COMMUNICATIONS, LLC.03/29/2022 03/29/2022 674.00 103536 - MOTOROLA SOLUTIONS, INC.03/29/2022 03/29/2022 5,724.00 18823 - SANSIO, INC 03/29/2022 03/29/2022 914.00 Invoice Transactions 3 $7,312.00 100987 - CHICAGO COMMUNICATIONS, LLC.03/29/2022 03/29/2022 130.00 Invoice Transactions 1 $130.00 Invoice Transactions 5 $7,571.00 Invoice Transactions 5 $7,571.00 Invoice Transactions 5 $7,571.00 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Account 65515 - OTHER IMPROVEMENTS MOBILE RADIO UPDATE Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MOBILE RADIO MAINTENANCE (APR 22) STARCOM AIRTIME - MAR 2022 HEALTH EMS SUBSCRIPTION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62295 - TRAINING & TRAVEL EMD CERTIFICATION Account 62295 - TRAINING & TRAVEL Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 11 of 27 A1.Page 90 of 463 215 CDBG FUND Vendor G/L Date Payment Date Invoice Amount 101832 - FEDERAL EXPRESS CORP.03/29/2022 03/29/2022 18.28 101832 - FEDERAL EXPRESS CORP.03/29/2022 03/29/2022 31.82 Invoice Transactions 2 $50.10 Invoice Transactions 2 $50.10 101187 - CONNECTIONS FOR THE HOMELESS 03/29/2022 03/29/2022 49,185.67 101187 - CONNECTIONS FOR THE HOMELESS 03/29/2022 03/29/2022 20,341.96 Invoice Transactions 2 $69,527.63 Invoice Transactions 2 $69,527.63 Invoice Transactions 4 $69,577.73 Invoice Transactions 4 $69,577.73 Invoice Description Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Department 21 - COMMUNITY DEVELOPMENT Totals Fund 215 - CDBG FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 CDBG-CV GRANT FOOD SUPPORT Account 62970 - CONNECTION FOR HOMELESS Totals Business Unit 5226 - CDBG-CV Totals Business Unit 5187 - REHAB CONSTRUCTION ADMIN Totals Business Unit 5226 - CDBG-CV Account 62970 - CONNECTION FOR HOMELESS CDBG-CV RENT ASSISTANCE PROGRAM Business Unit 5187 - REHAB CONSTRUCTION ADMIN Account 62490 - OTHER PROGRAM COSTS OVERNIGHT SHIPPING OVERNIGHT SHIPPING Account 62490 - OTHER PROGRAM COSTS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Run by Tera Davis on 03/23/2022 12:11:08 PM Page 12 of 27 A1.Page 91 of 463 240 HOME FUND Vendor G/L Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 03/29/2021 03/29/2022 14,321.95 Invoice Transactions 1 $14,321.95 Invoice Transactions 1 $14,321.95 Invoice Transactions 1 $14,321.95 Invoice Transactions 1 $14,321.95 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 240 - HOME FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Business Unit 5430 - HOME FUND Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 240 - HOME FUND Totals Business Unit 5430 - HOME FUND Account 65538 - TENANT-BASED RENTAL ASSISTANCE TBRA 2020 DISBURSEMENT JAN 2022 Account 65538 - TENANT-BASED RENTAL ASSISTANCE Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 13 of 27 A1.Page 92 of 463 250 AFORDABLE HOUSING FUND Vendor G/L Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 03/29/2022 03/29/2022 26,755.61 Invoice Transactions 1 $26,755.61 Invoice Transactions 1 $26,755.61 16209 - DENZIN SOLTANZADEH LLC 03/29/2022 03/29/2022 1,046.00 Invoice Transactions 1 $1,046.00 Invoice Transactions 1 $1,046.00 Invoice Transactions 2 $27,801.61 Invoice Transactions 2 $27,801.61 Department 21 - COMMUNITY DEVELOPMENT Fund 250 - AFFORDABLE HOUSING FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 5465 - AFFORDABLE HOUSING Totals Department 21 - COMMUNITY DEVELOPMENT Totals Business Unit 2129 - ESG-CV Totals Business Unit 5465 - AFFORDABLE HOUSING Account 62490 - OTHER PROGRAM COSTS 1917 GREENWOOD & 1739 BROWN Business Unit 2129 - ESG-CV Account 67110 - CONNECTIONS FOR THE HOMELESS ESG-CV GRANT DISBURSEMENT FOR RAPID RE-HOUSING Account 67110 - CONNECTIONS FOR THE HOMELESS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Run by Tera Davis on 03/23/2022 12:11:08 PM Page 14 of 27 A1.Page 93 of 463 330 HOWARD-RIDGE TIF FUND Vendor G/L Date Payment Date Invoice Amount 103744 - NICOR 03/29/2022 03/29/2022 704.60 Invoice Transactions 1 $704.60 Invoice Transactions 1 $704.60 Invoice Transactions 1 $704.60 Invoice Transactions 1 $704.60 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 330 - HOWARD-RIDGE TIF FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Business Unit 5860 - HOWARD RIDGE TIF Totals Department 99 - NON-DEPARTMENTAL Totals Fund 330 - HOWARD-RIDGE TIF FUND Totals Business Unit 5860 - HOWARD RIDGE TIF Account 64015 - NATURAL GAS UTILITIES:NICOR FEB 22 Account 64015 - NATURAL GAS Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 15 of 27 A1.Page 94 of 463 345 CHICAGO-MAIN TIFF FUND Vendor G/L Date Payment Date Invoice Amount 16073 - PATRICK ENGINEERING, INC.*03/29/2022 03/29/2022 25,341.45 Invoice Transactions 1 $25,341.45 Invoice Transactions 1 $25,341.45 Invoice Transactions 1 $25,341.45 Invoice Transactions 1 $25,341.45 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 345 - CHICAGO-MAIN TIF Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Business Unit 3400 - CHICAGO-MAIN TIF Totals Department 99 - NON-DEPARTMENTAL Totals Fund 345 - CHICAGO-MAIN TIF Totals Business Unit 3400 - CHICAGO-MAIN TIF Account 65515 - OTHER IMPROVEMENTS MAIN ST IMPROVEMENT PROJECT PHASE I & II ENGINEERING Account 65515 - OTHER IMPROVEMENTS Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 16 of 27 A1.Page 95 of 463 415 CAPITAL IMPROVEMENTS FUND Vendor G/L Date Payment Date Invoice Amount 176428 - CIVILTECH ENGINEERING *03/29/2022 03/29/2022 20,497.56 102363 - HOLABIRD & ROOT LLC *03/29/2022 03/29/2022 .96 16073 - PATRICK ENGINEERING, INC.*03/29/2022 03/29/2022 4,892.42 Invoice Transactions 3 $25,390.94 Invoice Transactions 3 $25,390.94 102363 - HOLABIRD & ROOT LLC *03/29/2022 03/29/2022 37,483.04 18692 - PENTEGRA SYSTEMS LLC 03/29/2022 03/29/2022 7,360.00 Invoice Transactions 2 $44,843.04 Invoice Transactions 2 $44,843.04 Invoice Transactions 5 $70,233.98 Invoice Transactions 5 $70,233.98 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Account 62145 - ENGINEERING SERVICES Totals Business Unit 4120 - 2020 GO BOND CAPITAL Totals Business Unit 4121 - 2021 GO BOND CAPITAL Business Unit 4120 - 2020 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES CHURCH ST PEDESTRIAN & BICYCLE IMPROVEMENTS ANIMAL SHELTER-ARCHITECTURAL & ENGINEERING SERVICES MAIN ST IMPROVEMENT PROJECT PHASE I & II ENGINEERING Business Unit 4121 - 2021 GO BOND CAPITAL Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Account 62145 - ENGINEERING SERVICES ANIMAL SHELTER-ARCHITECTURAL & ENGINEERING SERVICES CAMERA INSTALLATION AT LEVY CENTER Account 62145 - ENGINEERING SERVICES Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 17 of 27 A1.Page 96 of 463 417 CROWN COMMUNITY MAINT FUND Vendor G/L Date Payment Date Invoice Amount 18307 - ANCHOR MECHANICAL INC.03/29/2022 03/29/2022 23,076.00 Invoice Transactions 1 $23,076.00 Invoice Transactions 1 $23,076.00 Invoice Transactions 1 $23,076.00 Invoice Transactions 1 $23,076.00 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 417 - CROWN COMMUNITY CTR MAINTENANCE Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Business Unit 4170 - CROWN CENTER MAINTENANCE FUND Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 417 - CROWN COMMUNITY CTR MAINTENANCE Totals Business Unit 4170 - CROWN CENTER MAINTENANCE FUND Account 65515 - OTHER IMPROVEMENTS REPAIR BOILER PUMP MOTORS AND PIPING AT ROBERT CROWN Account 65515 - OTHER IMPROVEMENTS Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 18 of 27 A1.Page 97 of 463 505 PARKING SYSTEM FUND Vendor G/L Date Payment Date Invoice Amount 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 21.86 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 1.11 Invoice Transactions 2 $22.97 Invoice Transactions 2 $22.97 101215 - COOK COUNTY COLLECTOR 03/29/2022 03/29/2022 540.18 Invoice Transactions 1 $540.18 101143 - COMED 03/29/2022 03/29/2022 68.85 10643 - PASSPORT PARKING, INC`03/29/2022 03/29/2022 573.00 Invoice Transactions 2 $641.85 10643 - PASSPORT PARKING, INC`03/29/2022 03/29/2022 8,259.79 Invoice Transactions 1 $8,259.79 Invoice Transactions 4 $9,441.82 101215 - COOK COUNTY COLLECTOR 03/29/2022 03/29/2022 803.29 Invoice Transactions 1 $803.29 322695 - ECO-CLEAN MAINTENANCE 03/29/2022 03/29/2022 925.98 Invoice Transactions 1 $925.98 100310 - ANDERSON PEST CONTROL 03/29/2022 03/29/2022 122.78 Invoice Transactions 1 $122.78 Invoice Transactions 3 $1,852.05 101215 - COOK COUNTY COLLECTOR 03/29/2022 03/29/2022 3,199.83 Invoice Transactions 1 $3,199.83 322695 - ECO-CLEAN MAINTENANCE 03/29/2022 03/29/2022 2,160.62 215899 - MB EVANSTON SHERMAN, L.L.C.03/29/2022 03/29/2022 1,280.00 Invoice Transactions 2 $3,440.62 Invoice Transactions 3 $6,640.45 101215 - COOK COUNTY COLLECTOR 03/29/2022 03/29/2022 584.08 Invoice Transactions 1 $584.08 322695 - ECO-CLEAN MAINTENANCE 03/29/2022 03/29/2022 1,311.81 Invoice Transactions 1 $1,311.81 100310 - ANDERSON PEST CONTROL 03/29/2022 03/29/2022 122.77 Invoice Transactions 1 $122.77 103744 - NICOR 03/29/2022 03/29/2022 622.71 Invoice Transactions 1 $622.71 Invoice Transactions 4 $2,641.37 Invoice Transactions 16 $20,598.66 Invoice Transactions 16 $20,598.66 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7005 - PARKING SYSTEM MGT Totals Business Unit 7015 - PARKING LOTS & METERS Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING COUNTY TAX FEB 2022 Business Unit 7005 - PARKING SYSTEM MGT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES FOR PARKING DIVISION OFFICE SUPPLIES FOR PARKING DIVISION Account 65095 - OFFICE SUPPLIES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62519 - PASSPORT MOBILE PARKING APP FEES MOBILE PAY FEBRUARY 2022 Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS UTILITIES: COMED PERMIT SERVICE FEBRUARY 2022 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62400 - CONTRACT SVC-PARKING GARAGE JANITORIAL SERVICES AT VARIOUS CITY FACILITIES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING COUNTY TAX FEB 2022 Business Unit 7036 - SHERMAN GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING COUNTY TAX FEB 2022 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY SERVICE-CHURCH GARAGE APRIL 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING COUNTY TAX FEB 2022 Account 62400 - CONTRACT SVC-PARKING GARAGE JANITORIAL SERVICES AT VARIOUS CITY FACILITIES SHERMAN GARAGE JANITORIAL SERVICES MARCH 2022 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 7037 - MAPLE GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY SERVICE-CHURCH GARAGE APRIL 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64015 - NATURAL GAS Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62400 - CONTRACT SVC-PARKING GARAGE JANITORIAL SERVICES AT VARIOUS CITY FACILITIES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Business Unit 7036 - SHERMAN GARAGE Totals Business Unit 7037 - MAPLE GARAGE Run by Tera Davis on 03/23/2022 12:11:08 PM Page 19 of 27 A1.Page 98 of 463 510 WATER FUND Vendor G/L Date Payment Date Invoice Amount 18871 - ANN & PATRICK LINEHAN 03/29/2022 03/29/2022 271.39 18872 - COLDWELL BANKER 03/29/2022 03/29/2022 101.73 18868 - NANCY SMITH 03/29/2022 03/29/2022 1,030.54 18870 - SANDRA WILSON 03/29/2022 03/29/2022 183.92 18867 - SCG CHURCH ST PLAZA LLC 03/29/2022 03/29/2022 3,941.39 18869 - SHERRI MILLER 03/29/2022 03/29/2022 169.54 Invoice Transactions 6 $5,698.51 102499 - ILLINOIS DEPT OF REVENUE 03/29/2022 03/29/2022 9.00 Invoice Transactions 1 $9.00 18857 - MICHAEL RAMSEY 03/29/2022 03/29/2022 220.00 Invoice Transactions 1 $220.00 101832 - FEDERAL EXPRESS CORP.03/29/2022 03/29/2022 68.14 105301 - UNITED PARCEL SERVICE 03/29/2022 03/29/2022 100.00 105301 - UNITED PARCEL SERVICE 03/29/2022 03/29/2022 100.00 Invoice Transactions 3 $268.14 103883 - OFFICE DEPOT 03/29/2022 03/29/2022 222.52 Invoice Transactions 1 $222.52 Invoice Transactions 6 $719.66 105394 - VERIZON WIRELESS 03/29/2022 03/29/2022 114.30 Invoice Transactions 1 $114.30 Invoice Transactions 1 $114.30 103570 - MUNTERS CORP - CARGOCAIRE DIV 03/29/2022 03/29/2022 4,200.00 Invoice Transactions 1 $4,200.00 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 89,472.29 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 494.45 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 540.38 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 19.14 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 244.06 10730 - MC SQUARED ENERGY 03/29/2022 03/29/2022 107.33 Invoice Transactions 6 $90,877.65 103744 - NICOR 03/29/2022 03/29/2022 1,500.70 103744 - NICOR 03/29/2022 03/29/2022 93.44 Invoice Transactions 2 $1,594.14 Invoice Transactions 9 $96,671.79 106964 - EUROFINS EATON ANALYTICAL 03/29/2022 03/29/2022 50.00 106964 - EUROFINS EATON ANALYTICAL 03/29/2022 03/29/2022 10.00 106964 - EUROFINS EATON ANALYTICAL 03/29/2022 03/29/2022 50.00 106964 - EUROFINS EATON ANALYTICAL 03/29/2022 03/29/2022 50.00 Invoice Transactions 4 $160.00 Invoice Transactions 4 $160.00 17270 - BACKFLOW SOLUTIONS, INC 03/29/2022 03/29/2022 4,149.15 311629 - CAROLLO ENGINEERS, INC 03/29/2022 03/29/2022 12,817.46 Invoice Transactions 2 $16,966.61 Invoice Transactions 2 $16,966.61 123575 - EAST JORDAN USA, INC.03/29/2022 03/29/2022 2,575.69 200552 - G & L CONTRACTORS, INC 03/29/2022 03/29/2022 2,671.60 103387 - MID AMERICAN WATER OF WAUCONDA INC.03/29/2022 03/29/2022 2,686.00 103387 - MID AMERICAN WATER OF WAUCONDA INC.03/29/2022 03/29/2022 3,096.00 105696 - ZIEBELL WATER SERVICE PRODUCTS INC 03/29/2022 03/29/2022 3,750.00 Invoice Transactions 5 $14,779.29 Invoice Transactions 5 $14,779.29 Invoice Transactions 27 $129,411.65 Invoice Transactions 33 $135,110.16 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 510 - WATER FUND Account 22700 - DUE TO CUSTOMERS OVERPAYMENT OF WATER ACCOUNT OVERPAYMENT OF WATER ACCOUNT OVERPAYMENT OF WATER ACCOUNT OVERPAYMENT OF WATER ACCOUNT OVERPAYMENT OF WATER ACCOUNT Account 56140 - FEES AND MERCHANDISE SALE *SALES TAX JAN 2022 Account 56140 - FEES AND MERCHANDISE SALE Totals Account 62295 - TRAINING & TRAVEL OVERPAYMENT OF WATER ACCOUNT Account 22700 - DUE TO CUSTOMERS Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4200 - WATER PRODUCTION SHIPPING SHIPPING Account 62315 - POSTAGE Totals Account 65095 - OFFICE SUPPLIES WATER TREATMENT TRAINING BOOKS Account 62295 - TRAINING & TRAVEL Totals Account 62315 - POSTAGE SHIPPING Business Unit 4208 - WATER BILLING Account 64540 - TELECOMMUNICATIONS - WIRELESS VERIZON-COMMUNICATION CHARGE Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4200 - WATER PRODUCTION Totals Account 62245 - OTHER EQMT MAINTENANCE Totals Account 64005 - ELECTRICITY UTILITIES-MC SQUARED FEB22 UTILITIES-MC SQUARED FEB22 Business Unit 4208 - WATER BILLING Totals Business Unit 4210 - PUMPING Account 62245 - OTHER EQMT MAINTENANCE MUNTERS SERVICE AGREEMENT UTILITIES-MC SQUARED FEB22 UTILITIES-MC SQUARED FEB22 UTILITIES-MC SQUARED FEB22 UTILITIES-MC SQUARED FEB22 Account 64005 - ELECTRICITY Totals Business Unit 4210 - PUMPING Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE Account 64015 - NATURAL GAS NICOR FEB22 NICOR FEB22 Account 64015 - NATURAL GAS Totals Business Unit 4225 - WATER OTHER OPERATIONS Account 62185 - CONSULTING SERVICES 2022 CROSS CONNECTION CONTROL MANAGEMENT PROGRAM FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE Account 62465 - OUTSIDE LABARATORY COSTS Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 LARGE HYMAX COUPLINGS BELL ENCAPSULATION SLEEVES Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 65055 - MATER. TO MAINT. IMP. 10" OVERSIZED VALVES FY2022 GRANULAR MATERIALS PURCHASE HYMAX COUPLINGS HYDRAULIC MODELING SERVICES FY2022 Account 62185 - CONSULTING SERVICES Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Business Unit 4220 - FILTRATION Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 20 of 27 A1.Page 99 of 463 513 WATER DEPR IMPRV &EXT FUND Vendor G/L Date Payment Date Invoice Amount 153783 - INTERRA, INC.*03/29/2022 03/29/2022 9,436.99 Invoice Transactions 1 $9,436.99 Invoice Transactions 1 $9,436.99 Invoice Transactions 1 $9,436.99 Invoice Transactions 1 $9,436.99 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES MATERIAL TESTING CONTRACT EXTENSION Account 62145 - ENGINEERING SERVICES Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 21 of 27 A1.Page 100 of 463 515 SEWER FUND Vendor G/L Date Payment Date Invoice Amount 200552 - G & L CONTRACTORS, INC 03/29/2022 03/29/2022 2,808.00 Invoice Transactions 1 $2,808.00 Invoice Transactions 1 $2,808.00 Invoice Transactions 1 $2,808.00 Invoice Transactions 1 $2,808.00 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Business Unit 4530 - SEWER MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals Business Unit 4530 - SEWER MAINTENANCE Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS FY2022 DEBRIS HAULING CONTRACT Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 22 of 27 A1.Page 101 of 463 520 SOLID WASTE FUND Vendor G/L Date Payment Date Invoice Amount 100177 - ALLEGRA PRINT & IMAGING 03/29/2022 03/29/2022 498.00 Invoice Transactions 1 $498.00 Invoice Transactions 1 $498.00 Invoice Transactions 1 $498.00 Invoice Transactions 1 $498.00 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 67107 - OUTREACH CITY SERVICES GUIDE SPANISH VERSION Account 67107 - OUTREACH Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 23 of 27 A1.Page 102 of 463 600 FLEET FUND Vendor G/L Date Payment Date Invoice Amount 18489 - VERIZON CONNECT 03/29/2022 03/29/2022 1,112.23 14093 - VERIZON NETWORKFLEET, INC.03/29/2022 03/29/2022 16.19 Invoice Transactions 2 $1,128.42 17511 - AL WARREN OIL COMPANY, INC.03/29/2022 03/29/2022 17,090.20 17511 - AL WARREN OIL COMPANY, INC.03/29/2022 03/29/2022 15,008.83 17511 - AL WARREN OIL COMPANY, INC.03/29/2022 03/29/2022 18,229.22 17511 - AL WARREN OIL COMPANY, INC.03/29/2022 03/29/2022 12,018.34 Invoice Transactions 4 $62,346.59 100003 - 1ST AYD CORPORATION 03/29/2022 03/29/2022 2,230.65 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/29/2022 03/29/2022 44.05 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/29/2022 03/29/2022 267.80 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/29/2022 03/29/2022 37.98 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/29/2022 03/29/2022 28.98 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/29/2022 03/29/2022 190.90 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/29/2022 03/29/2022 260.36 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/29/2022 03/29/2022 55.18 18598 - ARLINGTON HEIGHTS FORD 03/29/2022 03/29/2022 338.16 18598 - ARLINGTON HEIGHTS FORD 03/29/2022 03/29/2022 7,750.00 188151 - BILL'S AUTO & TRUCK REPAIR 03/29/2022 03/29/2022 1,536.73 106584 - BURRIS EQUIPMENT CO.03/29/2022 03/29/2022 74.56 106584 - BURRIS EQUIPMENT CO.03/29/2022 03/29/2022 330.00 106584 - BURRIS EQUIPMENT CO.03/29/2022 03/29/2022 3,075.67 107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.03/29/2022 03/29/2022 55.00 140718 - FOSTER COACH SALES, INC.03/29/2022 03/29/2022 1,092.05 227800 - GOLF MILL FORD 03/29/2022 03/29/2022 90.70 227800 - GOLF MILL FORD 03/29/2022 03/29/2022 48.49 227800 - GOLF MILL FORD 03/29/2022 03/29/2022 501.84 227800 - GOLF MILL FORD 03/29/2022 03/29/2022 2,097.23 227800 - GOLF MILL FORD 03/29/2022 03/29/2022 23.10 227800 - GOLF MILL FORD 03/29/2022 03/29/2022 345.09 227800 - GOLF MILL FORD 03/29/2022 03/29/2022 205.33 227800 - GOLF MILL FORD 03/29/2022 03/29/2022 194.93 227800 - GOLF MILL FORD 03/29/2022 03/29/2022 324.88 122397 - HERITAGE CRYSTAL CLEAN 03/29/2022 03/29/2022 845.88 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 03/29/2022 03/29/2022 908.22 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 03/29/2022 03/29/2022 342.25 102771 - K M INTERNATIONAL 03/29/2022 03/29/2022 284.46 15512 - LAKESIDE INTERNATIONAL, LLC 03/29/2022 03/29/2022 284.76 103795 - NORTH SHORE TOWING 03/29/2022 03/29/2022 217.50 103795 - NORTH SHORE TOWING 03/29/2022 03/29/2022 50.00 103795 - NORTH SHORE TOWING 03/29/2022 03/29/2022 435.00 104918 - STANDARD EQUIPMENT COMPANY 03/29/2022 03/29/2022 50.14 104918 - STANDARD EQUIPMENT COMPANY 03/29/2022 03/29/2022 107.42 104918 - STANDARD EQUIPMENT COMPANY 03/29/2022 03/29/2022 144.91 105104 - TERMINAL SUPPLY CO.03/29/2022 03/29/2022 25.65 252904 - U-HAUL 03/29/2022 03/29/2022 154.96 105395 - VERMEER MIDWEST 03/29/2022 03/29/2022 2,001.16 105395 - VERMEER MIDWEST 03/29/2022 03/29/2022 308.28 105395 - VERMEER MIDWEST 03/29/2022 03/29/2022 123.84 105395 - VERMEER MIDWEST 03/29/2022 03/29/2022 1,503.54 245860 - WENTWORTH TIRE SERVICE 03/29/2022 03/29/2022 2,798.20 105553 - WHOLESALE DIRECT INC 03/29/2022 03/29/2022 55.20 105688 - ZARNOTH BRUSH WORKS, INC.03/29/2022 03/29/2022 308.75 105688 - ZARNOTH BRUSH WORKS, INC.03/29/2022 03/29/2022 2,384.90 105688 - ZARNOTH BRUSH WORKS, INC.03/29/2022 03/29/2022 1,242.80 105688 - ZARNOTH BRUSH WORKS, INC.03/29/2022 03/29/2022 2,480.00 Invoice Transactions 48 $38,257.48 245860 - WENTWORTH TIRE SERVICE 03/29/2022 03/29/2022 409.50 245860 - WENTWORTH TIRE SERVICE 03/29/2022 03/29/2022 114.00 245860 - WENTWORTH TIRE SERVICE 03/29/2022 03/29/2022 351.50 Invoice Transactions 3 $875.00 14414 - BRIAN WORMINGTON 03/29/2022 03/29/2022 800.00 108005 - DENNIS R LAWRENCE 03/29/2022 03/29/2022 800.00 17260 - EDUARDO SANCHEZ 03/29/2022 03/29/2022 800.00 14823 - JOSEPH WAZNY III 03/29/2022 03/29/2022 800.00 10761 - WOJCIECH KOCOL 03/29/2022 03/29/2022 800.00 Invoice Transactions 5 $4,000.00 Invoice Transactions 62 $106,607.49 Invoice Transactions 62 $106,607.49 Invoice Transactions 62 $106,607.49 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7710 - FLEET MAINTENANCE Account 64540 - TELECOMMUNICATIONS - WIRELESS FLEET AVL SERVICES AVL ONE DEVICE Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65035 - PETROLEUM PRODUCTS Totals Account 65060 - MATER. TO MAINT. AUTOS SHOP SUPPLIES STOCK FOR FLEET Account 65035 - PETROLEUM PRODUCTS PETROLEUM EXPENSES FOR CITY FLEET (4,041) PETROLEUM EXPENSES FOR CITY FLEET (3,529) PETROLEUM EXPENSES FOR CITY FLEET (4,259) PETROLEUM EXPENSES FOR CITY FLEET (3,025) STOCK FOR FLEET SHOP SUPPLIES STEERING FOR PD #4 STOCK FOR FLEET STOCK FOR FLEET HITCH FOR PARKS #440T MIRROR FOR STREETS #618 REPAIRS MADE TO GREENWAYS VEHICLE #800 EXHAUST AND ENTRY REPAIRS PR #449 FUEL SYSTEM FOR GREENWAYS #530 MIRROR REPAIR FOR GREENWAYS #509 PARTS NEEDED TO REPAIR GREENWAYS #530 CLUTCH REPAIR FOR FORESTRY #829 AIR COMPRESSOR FOR EFD #A-21 LOCK CYLINDER PD #40 FUEL SYSTEM PD #87 MIRROR REPAIR FOR FFM #264 FUEL SYSTEM FOR STREETS #635 MUD FLAPS FOR FFM #275 COOLING AND STEERING SYSTEMS FOR EPD #69 MIRROR REPAIR FOR PD #69 VEHICLE INSPECTION STREETS #601 REPAIRS TO STREETS #644 STOCK COOLANT STOCK FOR FLEET STOCK FOR FLEET IGNITION PARTS FOR STREETS #630 STOCK FOR FLEET TOW FOR PARKS #428 TIRE SWAP FOR PD #57 TOW FOR STREETS #601 HOSE AND LINE GASKETS FOR WATER #954 AND 956 TANK PLUG FOR WATER #956 HYD-SYSTEM FOR REM #744 STOCK FOR FLEET FUEL FOR PRCS #453 BRAKES FOR FORESTRY #829 STOCK FORESTRY AIR SYSTEM FOR FORESTRY #867 CLUTCH FOR FORESTRY #829 Account 65065 - TIRES & TUBES MOUNT AND DISMOUNT TIRES STOCK TIRES FOR EFD AND REM EQUIPMENT STOCK FOR FLEET STOCK BROOM WAFERS STOCK BROOM WAFERS STOCK BROOMS Fund 600 - FLEET SERVICES FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals WORMINGTON - TOOL ALLOWANCE DENNIS LAWRENCE TOOL ALLOWANCE 2022 SANCHEZ - TOOL ALLOWANCE WAZNY TOOL ALLOWANCE WAZNY TOOL ALLOWANCE TIRE MOUNTS AND DISMOUNT TIRE REPAIR EPD & GREENWAYS # E-23 AND 521 Account 65065 - TIRES & TUBES Totals Account 65085 - MINOR EQUIPMENT & TOOLS BROOMS FOR REM SWEEPERS Account 65060 - MATER. TO MAINT. AUTOS Totals Run by Tera Davis on 03/23/2022 12:11:08 PM Page 24 of 27 A1.Page 103 of 463 605 INSURANCE FUND Vendor G/L Date Payment Date Invoice Amount 16209 - DENZIN SOLTANZADEH LLC 03/29/2022 03/29/2022 1,046.00 18834 - ELROD FRIEDMAN LLP 03/29/2022 03/29/2022 7,316.00 18858 - JEANNE LACASSE 03/29/2022 03/29/2022 285.99 17424 - ROCK FUSCO & CONNELLY, LLC 03/29/2022 03/29/2022 84,608.18 Invoice Transactions 4 $93,256.17 156020 - STATE TREASURER, ILLINOIS WORKERS'03/29/2022 03/29/2022 2,889.48 Invoice Transactions 1 $2,889.48 Invoice Transactions 5 $96,145.65 Invoice Transactions 5 $96,145.65 Invoice Transactions 5 $96,145.65 * = Prior Fiscal Year Activity Invoice Transactions 564 $1,344,694.68 Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Fund 605 - INSURANCE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/29/22 - 03/29/22 Account 66044 - WORKERS COMP INSURANCE PREMIUMS Totals Business Unit 7800 - RISK MANAGEMENT Totals Department 99 - NON-DEPARTMENTAL Totals SANCHEZ V. THE VILLAGE OF WHEELING Account 62130 - LEGAL SERVICES-GENERAL Totals Account 66044 - WORKERS COMP INSURANCE PREMIUMS WORKER'S COMP INSURANCE-STATE TREASURER Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL 1917 GREENWOOD & 1739 BROWN LEGAL SERVICES -SPECIAL ETHICS COUNSEL REIMBURSEMENT - PROPERTY DAMAGE CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Run by Tera Davis on 03/23/2022 12:11:08 PM Page 25 of 27 A1.Page 104 of 463 Vendor G/L Date Payment Date Invoice Amount 101214 - COOK COUNTY CLERK 03/10/2022 03/10/2022 10.00 Invoice Transactions 1 $10.00 Invoice Transactions 1 $10.00 Invoice Transactions 1 $10.00 299170 - WOPPEL, CHRISTOPHER 03/10/2022 03/10/2022 200.00 Invoice Transactions 1 $200.00 Invoice Transactions 1 $200.00 Invoice Transactions 1 $200.00 Invoice Transactions 2 $210.00 102281 - HAVEY COMMUNICATIONS INC.03/10/2022 03/10/2022 9,643.70 102281 - HAVEY COMMUNICATIONS INC.03/10/2022 03/10/2022 9,643.70 102281 - HAVEY COMMUNICATIONS INC.03/10/2022 03/10/2022 9,643.70 Invoice Transactions 3 $28,931.10 Invoice Transactions 3 $28,931.10 Invoice Transactions 3 $28,931.10 Invoice Transactions 3 $28,931.10 * = Prior Fiscal Year Activity Invoice Transactions 5 $29,141.10 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals *OUTFITTING OF EPD #42 EMERGENCY LIGHTS AND SIRENS FOR EPD #66 Account 65060 - MATER. TO MAINT. AUTOS Totals Business Unit 7710 - FLEET MAINTENANCE Totals Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7710 - FLEET MAINTENANCE Account 65060 - MATER. TO MAINT. AUTOS *OUTFITTING OF EPD #55 Business Unit 1950 - FACILITIES Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 100 - GENERAL FUND Totals Business Unit 1950 - FACILITIES Account 62360 - MEMBERSHIP DUES *REIMBURSEMENT- ELECTRICIAN REGISTRATION Account 62360 - MEMBERSHIP DUES Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1705 - LEGAL ADMINISTRATION Account 62360 - MEMBERSHIP DUES *COOK COUNTY FEE NOTARY APPLICATION Account 62360 - MEMBERSHIP DUES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 Invoice Description Fund 100 - GENERAL FUND Department 17 - LAW Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 03.29.2022 Run by Tera Davis on 03/24/2022 10:43:17 AM Page 26 of 27 A1.Page 105 of 463 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS VARIOUS CASUALTY LOSS 9,628.62 VARIOUS VARIOUS WORKERS COMP 19,382.98 29,011.60 29,011.60 Grand Total 1,402,847.38 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.29.2022 FY22 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 27 of 27 A1.Page 106 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Acting Administrative Services Director Subject: Purchase of one Vehicle for the Administrative Services Department from Currie Commercial Center and one Vehicle for the Public Works Agency from Russo Power Equipment Date: March 28, 2022 Recommended Action: Staff recommends that the City Council authorize the Interim City Manager to proceed with the purchase of one (1) 2022 E-Transit (Electric) 350 Cargo Van for the Administrative Services - Facilities & Fleet Management Division for $48,507 from Currie Commercial Center (10125 W. Laraway, Frankfort, IL 60423) and one (1) 2022 Kubota Utility Vehicle for the Greenways Division for $43,791.15 from Russo Power Equipment (9525 W. Irving Park Road, Schiller Park, IL 60177). Funding Source: Funding for the purchase will be from the 2022 Equipment Replacement Fund (Account 601.19.7780.65550) of balance unencumbered an with $2,000,000 of budget a with approximately $450,000. Council Action: For Action Summary: Vehicle 254 is a 2006 Ford E-350 Van that was purchased for $25,825. It has had over 84 in - house and outside vendor repairs totaling $20,936, and a current mileage of around 70,000. The new vehicle, a 2022 E-Transit 350 Cargo Van, will be purchased for $48,507. The E-Transit 350 Cargo Van (will be numbered #257) will be utilized for Facilities field operations. Notable details of this vehicle are: • Durable and efficient all electric commercial van • Plenty of cargo space for Facilities operations • Zero-tailpipe emissions and designed for +/-126 miles of range on one charge A2.Page 107 of 463 • Required scheduled maintenance is less frequent • Maintenance costs are estimated to be 40 percent less than the average scheduled maintenance cost of a similar size gas-powered Ford Van • Comes equipped with a power source outlet for tools to be plugged into • Electric Vehicle Components are covered for 8 years or 100,000 miles The cost for this vehicle is higher than a similar sized gas-powered commercial van which is roughly $35,000. However, if this vehicle proves to be effective for the City, it can be implemented for other similar operations bringing us closer to aligning with the City’s sustainability goals described in the Climate Action and Resilience Plan (CARP) and Zero Emissions Strategy. The vendor, Currie Motors, is the Northwest Municipal Conference - Suburban Purchasing Cooperative (SPC) bid winner for the Ford Van. Vehicle 507 is a 2013 Kubota RTV-X1100CWL-H Utility Vehicle that was purchased in 2014 (with V-Plow & Drop Spreader) for $29,021. It has had 52 in-house and outside vendor repairs totaling $39,982.26, and a current hour meter reading of around 1357. The new vehicle, a 2022 Kubota RTV-X1100CWL-H Utility Vehicle (with V-Plow, Snow Blower, Rotary Broom & Salt Spreader attachments) will be purchased for $43,791.15.The Kubota RTV (will be renumbered #506) is a style of machine that operators are familiar with and will be utilized for the Greenways Division of the Public Works Agency and will be mainly utilized for snow operations in the Downtown area as well as summer operations in the parks and fields throughout the city. The vendor, Russo Power Equipment, is authorized to provide joint purchasing pricing under the Sourcewell contract for the Kubota Utility Vehicle. The replacement of these vehicles is crucial for safe, reliable and cost effective operations. Both existing vehicles will be sold as surplus property. Attachments: Vehicle 254 Photo Vehicle 257 Quote Vehicle 506 Quote Vehicle 507 Photo Page 2 of 15 A2.Page 108 of 463 Vehicle 254 Page 3 of 15 A2.Page 109 of 463 Prepared for: , CITY OF EVANSTON 2022 E-Transit-350 Cargo RWD Low Roof Van 130" WB Base (W1Y) Price Level: 225 Client Proposal Prepared by: THOMAS SULLIVAN Office: 815-464-9200 Quote ID: epw Date: 03/09/2022 Currie Commercial Center | 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 1Page 4 of 15 A2.Page 110 of 463 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN03/09/2022Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232022 E-Transit-350 Cargo RWD Low Roof Van 130" WB Base (W1Y)Price Level: 225 | Quote ID: epwMajor Equipment(Based on selected options, shown at right)266hpExterior: Oxford White1 speed automaticInterior: Dark Palazzo Gray w/Cloth Front BucketSeats*4-wheel ABS*Brake assistance*Electric parking brake*Traction control* LT 235/65R16 C BSW AS S-rated tires*Battery with run down protection*Advance Trac w/Roll Stability Control*Automatic air conditioning*Tinted glass* AM/FM stereo with seek-scan, externalmemory control*Bluetooth streaming audio*Dual power remote heated mirrors* Variable intermittent rain detecting wiperswipers*16 x 6.5 steel wheels*Dual front airbags w/passenger cancel*Driver and front passenger seat mounted sideairbags*Airbag occupancy sensor*SecuriLock immobilizer*Rear window defroster*Navigation system with voice activiation*Reclining front bucket seats*Audio control on steering wheelFuel EconomyCityN/AHwyN/AAs Configured VehicleMSRPSTANDARD VEHICLE PRICE$47,185.00Order Code 101AN/CEngine: Electric MotorIncludedTransmission: Single-SpeedIncludedElectric AxleIncludedGVWR: 9,500 lbsIncludedTires: 235/65R16C 121/119 R AS BSWIncludedWheels: 16" Steel w/Full Silver CoverIncludedMonotone Paint ApplicationSTD130" WheelbaseSTDRadio: AM/FM Stereo w/SYNC 4IncludedZero Evaporated Emissions SystemSTDAuto Start-Stop Switch DeleteIncludedElectronic Air Temperature ControlIncludedOxford WhiteN/CDark Palazzo Gray w/Cloth Front Bucket SeatsN/CCloth Front Bucket SeatsN/CDark Palazzo Gray Cloth Bucket SeatsN/CHeavy-Duty Cargo Flooring$735.002Page 5 of 15 A2.Page 111 of 463 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN03/09/2022Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232022 E-Transit-350 Cargo RWD Low Roof Van 130" WB Base (W1Y)Price Level: 225 | Quote ID: epwAs Configured VehicleMSRPHeavy-Duty Scuff Plate KitIncludedCruise Control w/Adjustable Spd Limiting Device(ASLD)$300.00D-Pillar Assist Handles$55.00Illuminated Sun Visors$70.002 Additional Keys (4 Total)$70.00120V/2.4kW Pro Power Onboard$950.00Intelligent Access w/Push-Button Start$345.0012V PowerpointIncludedWiper Activated Headlamps$30.00Fixed Rr Cargo Door & 2nd Row Passenger-SideGlass$395.00Rear-Window DefrosterIncludedRearview MirrorIncludedReverse Sensing System$275.00Short-Arm Manual-Folding Heated Pwr AdjustingMirrors$150.00SUBTOTAL$50,560.00Destination Charge $1,695.003Page 6 of 15 A2.Page 112 of 463 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN03/09/2022Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232022 E-Transit-350 Cargo RWD Low Roof Van 130" WB Base (W1Y)Price Level: 225 | Quote ID: epwAs Configured VehicleMSRPTOTAL$52,255.004Page 7 of 15 A2.Page 113 of 463 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 03/09/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2022 E-Transit-350 Cargo RWD Low Roof Van 130" WB Base (W1Y) Price Level: 225 | Quote ID: epw As Configured Vehicle Code Description MSRP Base Vehicle W1Y Base Vehicle Price (W1Y)$47,185.00 Packages 101A Order Code 101A N/C Includes: - Engine: Electric Motor - Auto Start-Stop Switch Delete Deletes button on dash which disables auto start-stop technology. Deletes auto stop-start technology disable button on dash, however, the feature remains permanently active. - Transmission: Single-Speed - Electric Axle - GVWR: 9,500 lbs - Tires: 235/65R16C 121/119 R AS BSW - Wheels: 16" Steel w/Full Silver Cover - Radio: AM/FM Stereo w/SYNC 4 Includes 12" multi-function display, Bluetooth, dual USB ports, embedded voice recognition, connected built-in navigation (3 years of service) and 4 speakers (front). Ford commercial solutions energy management and vehicle insight tools (access to the Ford charge network, public charging account setup and management, driver public charging tools, home charging reimbursement, Ford E-Telematics dashboard and connected navigation) included for commercial and business customers complimentary for 1 year. - Electronic Air Temperature Control Powertrain 99K Engine: Electric Motor Included Includes: - Auto Start-Stop Switch Delete Deletes button on dash which disables auto start-stop technology. Deletes auto stop-start technology disable button on dash, however, the feature remains permanently active. 44A Transmission: Single-Speed Included STDAX Electric Axle Included STDGV GVWR: 9,500 lbs Included 57A Auto Start-Stop Switch Delete Included Deletes button on dash which disables auto start-stop technology. Deletes auto stop-start technology disable button on dash, however, the feature remains permanently active. Wheels & Tires STDTR Tires: 235/65R16C 121/119 R AS BSW Included 64H Wheels: 16" Steel w/Full Silver Cover Included Seats & Seat Trim 5Page 8 of 15 A2.Page 114 of 463 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 03/09/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2022 E-Transit-350 Cargo RWD Low Roof Van 130" WB Base (W1Y) Price Level: 225 | Quote ID: epw As Configured Vehicle (cont'd) Code Description MSRP C Cloth Front Bucket Seats N/C 219 Dark Palazzo Gray Cloth Bucket Seats N/C Deletes driver armrest. Includes 2-way manual driver seat and 2-way manual passenger seat. Other Options PAINT Monotone Paint Application STD 130WB 130" Wheelbase STD 91B Wiper Activated Headlamps $30.00 545 Short-Arm Manual-Folding Heated Pwr Adjusting Mirrors $150.00 Includes turn signals. 17B Fixed Rr Cargo Door & 2nd Row Passenger-Side Glass $395.00 Includes: - Rear-Window Defroster - Rearview Mirror 60C Cruise Control w/Adjustable Spd Limiting Device (ASLD) $300.00 The ASLD feature is great for city driving; it allows the driver to set an upper speed limit for the vehicle. If the vehicle begins to approach the upper speed limit then audible and visual warning are given. 66C D-Pillar Assist Handles $55.00 Located on the driver and passenger-side. Due to space requirements, the driver-side handle is deleted if front/rear aux a/c and heater (driver controlled) (57G) is also ordered. 85C Illuminated Sun Visors $70.00 60B Heavy-Duty Cargo Flooring $735.00 Includes: - Heavy-Duty Scuff Plate Kit Includes heavy-duty scuffs for rear cargo doors and side cargo door (60/40 hinged passenger-side door or sliding passenger-side door). Heavy-duty scuff plate kit is not installed on vehicle, needs to be installed by upfitter/dealership. 41J Intelligent Access w/Push-Button Start $345.00 58B Radio: AM/FM Stereo w/SYNC 4 Included 6Page 9 of 15 A2.Page 115 of 463 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 03/09/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2022 E-Transit-350 Cargo RWD Low Roof Van 130" WB Base (W1Y) Price Level: 225 | Quote ID: epw As Configured Vehicle (cont'd) Code Description MSRP Includes 12" multi-function display, Bluetooth, dual USB ports, embedded voice recognition, connected built-in navigation (3 years of service) and 4 speakers (front). Ford commercial solutions energy management and vehicle insight tools (access to the Ford charge network, public charging account setup and management, driver public charging tools, home charging reimbursement, Ford E-Telematics dashboard and connected navigation) included for commercial and business customers complimentary for 1 year. Includes: - Electronic Air Temperature Control 87A 12V Powerpoint Included Located in the rear of the vehicle. 90E 120V/2.4kW Pro Power Onboard $950.00 Pro power onboard allows the vehicle to be used as a power source for tools to be plugged in to. Includes: - 12V Powerpoint Located in the rear of the vehicle. 86F 2 Additional Keys (4 Total)$70.00 Includes key fobs. 43R Reverse Sensing System $275.00 85B Heavy-Duty Scuff Plate Kit Included Includes heavy-duty scuffs for rear cargo doors and side cargo door (60/40 hinged passenger-side door or sliding passenger-side door). Heavy-duty scuff plate kit is not installed on vehicle, needs to be installed by upfitter/dealership. Emissions 425 Zero Evaporated Emissions System STD Interior Color CK_01 Dark Palazzo Gray w/Cloth Front Bucket Seats N/C Exterior Color YZ_01 Oxford White N/C Upfit Options P-01 Municpal Plates/Title-Shipped $203.00 Title and Plates L-0011 4-Corner LED Strobes $1,195.00 D-001 Delivery $160.00 7Page 10 of 15 A2.Page 116 of 463 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 03/09/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2022 E-Transit-350 Cargo RWD Low Roof Van 130" WB Base (W1Y) Price Level: 225 | Quote ID: epw As Configured Vehicle (cont'd) Code Description MSRP SUBTOTAL $52,118.00 Destination Charge $1,695.00 TOTAL $53,813.00 8Page 11 of 15 A2.Page 117 of 463 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 03/09/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2022 E-Transit-350 Cargo RWD Low Roof Van 130" WB Base (W1Y) Price Level: 225 | Quote ID: epw Warranty Standard Warranty Basic Distance36,000 miles Months36 months Powertrain Distance60,000 miles Months60 months Corrosion Perforation DistanceUnlimited miles Months60 months Roadside Assistance Distance60,000 miles Months60 months Hybrid Electrical Components Distance100,000 miles Months96 months traction battery Distance100,000 miles Months96 months 9Page 12 of 15 A2.Page 118 of 463 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 03/09/2022 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2022 E-Transit-350 Cargo RWD Low Roof Van 130" WB Base (W1Y) Price Level: 225 | Quote ID: epw Pricing Summary - Single Vehicle MSRP Vehicle Pricing Base Vehicle Price $47,185.00 Options $3,375.00 Colors $0.00 Upfitting $1,558.00 Fleet Discount $0.00 Fuel Charge $0.00 Destination Charge $1,695.00 Subtotal $53,813.00 Discount Adjustments Discount Adjustments -$5,306.00 Total $48,507.00 Customer Signature Acceptance Date 10Page 13 of 15 A2.Page 119 of 463 Page 14 of 15 A2.Page 120 of 463 Page 15 of 15 A2.Page 121 of 463 Memorandum To: Honorable Mayor and Members of the City Council From: Anil Khatkhate, ADA/CIP Project Manager CC: Edgar Cano, Interim Public Works Agency Director; Lara Biggs, City Engineer Subject: Approval of Change Order No. 2 to the Contract with Garland/DBS for the Fire Station 4 Emergency Roof Improvements Date: March 28, 2022 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the agreement with Garland/DBS (3800 Ea st 91st Street, Cleveland, OH 44105) for the Fire Station 4 Emergency Roof Improvements. This change order will extend the completion date by 29 days, from March 31, 2022, to April 29, 2022. There is no cost associated with this change order. Council Action: For Action Summary: On March 22, 2021, the City Council approved an emergency contract with Garland/DBS for emergency roof improvements at Fire Station 4. Garland/DBS has completed the base contract. On February 14, 2022, City Council approved a change order to replace the clerestory windows and extended the contract completion date to March 31, 2022. The contractor has ordered the replacement windows. However, the window supplier has indicated that the delivery date has changed. Because of delayed delivery and the time required for the installation, the contractor is requesting to extend the completion date to April 29, 2022. Attachments: Change Order Form A3.Page 122 of 463 CITY OF EVANSTON CHANGE ORDER Order No.002 Date:03/28/2022 Agreement Date:08/17/2021 PROJECT:Evanston Fire Station 4 Emergency Roof Improvements OWNER:City of Evanston CONTRACTOR:Garland/DBS,|nc. The following changes are hereby made to the AGREEMENT: Contractor requesting extension of contract due to longer lead time for the windows .....................................................................................$0.00 Change to CONTRACT PRICE:$0.00 Original BASE CONTRACT PRICE:$222,200.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $18,705.00 Total change in CONTRACT PRICE for this CHANGE ORDER $0.00 The CONTRACT PRICE including this CHANGE ORDER will be $240,905.00 Original Date for Contract Completion 10/29/2021 Current Completion Date adjusted by previous Change Order 03/31/2022 Time Extension (in calendar days)29 days Modified Date for Contract Completion 04/29/2022 Approved by (Owner): City of Evanston Date Accepted by (Contractor):[Garland/8,lnc.]Page 2 of 2A3.Page 123 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Shane Cary, Architect/Project Manager CC: Edgar Cano - Interim Public Works Agency Director; Lara Biggs - City Engineer Subject: Approval of Contract with Salas O’Brien for Noyes Cultural Arts Center HVAC Feasibility Study (RFP 22-04) Date: March 28, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Salas O’Brien (815 South Wabash Avenue, Chicago, Illinois 60605) for the Noyes Cultural Arts Center HVAC Feasibility Study (RFP 22-04) in the amount of $185,000 to provide engineering services for the modernization of the Noyes Cultural Arts Center HVAC systems. Funding Source: This project will be funded from the Capital Improvement Program 2019 General Obligation Bonds (Account 415.40.4119.62145-621006) in the amount of $100,000, and from the 2022 General Obligation Bonds (Account 415.40.4122.62145 -621006) in the amount of $85,000. A detailed financial analysis is included in the attached memo. Council Action: For Action Summary: The Noyes Cultural Arts Center is a historically significant building originally built by the local public school district as the Noyes Elementary School. Constructed in 1892, the Noyes School was the third school building built by the school district and replaced the other two buildings, which were one-room schools, one of which was located on the corner of Noyes and Ridge. The Noyes School was named for Professor Henry S. Noyes who served from 1860 -1869 as Northwestern University’s acting president. The school building was designed by world renowned local architect and urban planner, Daniel Burnham. There were two additions to Noyes School which were constructed in 1902 and 1949. A4.Page 124 of 463 Due to dropping enrollment, the school district closed Noyes Street School in 1976 and leased the building to the City of Evanston. The City in turn had an agreement with the Evanston Arts Council to run the Noyes Cultural Arts Center. In the late 1970’s the Evanston Arts Council completed a capital fund raising campaign for $120,000. In 1980, District 65 sold Noyes Street School to the City of Evanston for $1.1 million. Then the city matched the $120,000 provided by the Evanston Arts Council to complete a $240,000 renovation. The City continues to use the building to provide subsidized rental space for artists, sculptors, actors, and musicians. The building’s mechanical and electrical systems have not had a major renovation since 1976. Instead there have been localized renovations to repair or replace specific equipment, satisfy a specific need, or to correct a specific failure. Currently, heating is provided through a boiler, and there is no centralized air conditioning (A/C is provided in some rooms via window units). Unfortunately, the heating system is at the end of its useful life, and replacement parts for some of the equipment are no longer available. In addition, the existing system does not comply with goals set forth in the Climate Action and Resilience Plan. This study will identify the goals for the building and provide a path to accomplish them. Analysis: On December 23, 2021, the City issued a Request for Proposal. On January 25, 2022, the City received 2 proposals from the following consulting firms: The proposal review and interview team consisted of: • Lawrence Hemingway, Parks, Recreation, and Community Services Director • Alexander Theis, Weekend and Evening Coordinator • Lara Biggs, City Engineer • Sean Ciolek, Division Manager of Facilities & Fleet Management • Stefanie Levine, Senior Project Manager • Shane Cary, Architect/Project Manager The submittals for the project were reviewed based on the firm’s and sub -consultants’: project approach, qualifications & expertise; price completeness of proposal; M/W/EBE participation, and willingness to execute City’s professional services contract. The proposals were rated and the firm responsible for the highest rated proposal was invited for an interview. Including information from the interviews, the final scoring of the proposals is as follows: Page 2 of 4 A4.Page 125 of 463 Staff have not previously worked with Salas O'Brien, but have worked with many of the sub - consultant’s assembled by Salas O’Brien and found their work to be satisfactory. The references for Salas O'Brien were checked and found to be good. Salas O’Brien is proposing to exceed the City's M/W/EBE goals. A memo reviewing their compliance is attached. Detailed Financial Summary: The following is a detailed breakdown of the funding sources: Attachments: MWEBE Memo Page 3 of 4 A4.Page 126 of 463 Noyes Cultural Arts Center Modernization Feasibility Study, RFP 22-04, M/W/EBE Memo 03.28.2022 To: Edgar Cano, Interim Public Works Agency Director Lara Biggs, Capital Planning & Engineering Bureau Chief Shane Cary, Project Manager From: Tammi Nunez, Purchasing Manager Subject: Noyes Cultural Arts Center Modernization Feasibility Study, RFP 22-04 Date: March 28, 2022 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Noyes Cultural Arts Center Modernization Feasibility Study, RFP 22-04 Salas O’Brien’s total base bid is $185,000.00 and they are found to be in compliance with the City’s goal. They will receive credit for 31% M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Vistara Construction 728 West Jackson Blvd., Suite 526 Chicago, IL 60661 Cost Consulting $17,465.00 9% X McGuire Igleski & Assoc. 1330 Sherman Ave. Evanston, IL 60201 Architecture and Historic Preservation $17,500.00 9% X X Rubinos & Mesia Engineers 200 S. Michigan Ave., Suite 1500 Chicago, IL 60604 Structural Engineering $5,000.00 3% X BTR Engineering, LLC 104 N. Oak Park Ave. Suite 201 Oak Park, IL 60301 Engineering $18,000.00 10% X Total M/W/EBE $57,965.00 31% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 4 of 4 A4.Page 127 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Shane Cary, Architect/Project Manager CC: Edgar Cano - Interim Public Works Agency Director; Lara Biggs - City Engineer Subject: Approval of Contract Award with LS Contracting Group for Parking Garage Structural Repairs (Bid 22-14) Date: March 28, 2022 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute an agreement with LS Contracting Group, Inc. (5660 North Elston Avenue, Chicago, Illinois 60646) for the Parking Garage Structural Repairs (Bid 22-14) in the amount of $1,002,947. Funding Source: Funding is provided from designated American Rescue Plan Act funds ARPA Funds dedicated to replacing lost revenue in the Parking Fund (Account 505.19.7005.65515 - 620011), which has an FY 2022 budget of $950,000, all of which is remaining . The remaining funding will come from the Parking Fund (Account 505.19.7005.65515 – 620011), in the amount of $52,947. Council Action: For Action Summary: The City owns and operates four open air public parking structures. These facilities are Parking Lot 60, also known as the Chicago Avenue Self Park Garage; the Church Street Self Park Garage; the Maple Avenue Self Park Garage; and the Sherman Plaza Self Pa rk Garage. These types of structures require periodic structural assessment by structural engineers due to the unique exposure and use that the buildings receive. As open air parking structures, they are exposed to water, rain, freeze thaw cycles, dynamic loads from vehicles, vehicular wear, salts, and exhaust chemicals. Each of these elements presents specific difficulties for the concrete structure. It is common for these structures to require periodic repairs and performing this work on a regular basis can decrease long term costs substantially. A5.Page 128 of 463 On July 13, 2020, City Council approved a contract with Wiss, Janney, Elstner, Associates, Inc. (WJE) to perform the assessment of the City's four parking garages and the Service Center parking deck. WJE has completed the report which recommends repairs at all five of the facilities. On November 8, 2021, City Council approved a contract amendment with WJE to design the recommended repairs and prepare bid and construction documents. It was decided to bid the work in two different contracts. Work on the four public parking garages is being bid in 2022 as the first contract. Work on the Service Center parking deck will be bid as a second contract at a later date, currently tentatively scheduled for 2023. The bid documents contain a base bid for the repair work at the four public parking garages plus two alternates which the City can pursue at their discretion. Alternate 1 provides for repairs on fire proofing of the overhead steel at the Chicago Avenue Self Park Ga rage. By contract, this work is not the responsibility of the City. The work was included to allow the responsible owner to reimburse the city if this was desired. An agreement has not been reached with the owner at this time. Alternate 2 is work to knock off loose paint chips at Sherman Plaza Garage. Although this is primarily an aesthetic issue, it has been a long -term maintenance problem at Sherman Plaza Garage. Construction of these repairs is expected to be complete by September 2022. Analysis: This contract was advertised for bid on February 3, 2022. On March 1, 2022, the City received four bids as follows: Page 2 of 4 A5.Page 129 of 463 Staff is recommending award of the Base Bid and Alternate 2. Because Alternate 1 is not the responsibility of the City, staff does not recommend awarding this alternate at this time. Although Alternate 2 is primarily aesthetic (removing peeling loose paint from ceiling), the price for this work is reasonable, and staff recommends including this work in the contract award. The City has not previously contracted with LS Contracting Group, but their references have been checked and staff has found them to be satisfactory. LS Contracting Group, Inc. has requested a waiver for our M/W/EBE goals. Additionally, they have indicated that they have been unable to comply with our LEP requirements but are willing to work with the City to achieve compliance. A memo reviewing their compliance is attached. Legislative History: On July 13, 2020, the City Council approved a contract for Parking Garage Stru ctural Assessment (RFP 20-19) with Wiss, Janney, Elstner, Associates, Inc. On November 8, 2021, the City Council approved Amendment No. 1 to the contract with Wiss, Janney, Elstner, Associates, Inc. for Parking Garage Structural Assessment (RFP 20-19). Attachments: MWEBE Memo Bid 22-14 Parking Garage Structural Repairs_final Page 3 of 4 A5.Page 130 of 463 Parking Garage Structural Repairs, Bid 22-14, M/W/EBE Memo 03.28.2022 To: Edgar Cano, Interim Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Shane Cary, Project Manager From: Tammi Nunez, Purchasing Manager Subject: Parking Garage Structural Repairs, Bid 22-14 Date: March 28, 2022 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. The Contractor, LS Contracting Group Inc., has requested a waiver due to their ability to self-perform the work for the required repair of concrete and steel at the four parking garages. The waiver is granted based on being in the best interest of the city; due to the overall cost of the project, global economy and escalating cost of materials. Cc: Hitesh Desai, Chief Financial Officer Memorandum Page 4 of 4 A5.Page 131 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: Edgar Cano, Interim Public Works Agency Director; Lara Biggs, City Engineer Subject: Approval of a One-Year Contract Extension to the Agreement with Interra Inc. for Material Testing Services (RFP 20-10) Date: March 28, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a one-year contract extension to the agreement with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) for Material Testing Services (RFP 20-10) for various capital infrastructure improvement projects in the not-to-exceed amount of $150,000. Funding Source: Funding will be provided from the 2022 General Obligation Bonds, Water Fund, MFT Fund, Parking Fund, Community Development Block Grant (CDBG) Funds, Special Assessment (SA) Fund, and Sewer Fund, depending on the project. A detailed summary is included in the memo below for the estimated 2022 funding breakdown for the not-to-exceed contract amount of $150,000. Council Action: For Action Summary: Material testing services include construction material testing and geotechnical and environmental engineering services. These services are necessary to support capital infrastructure improvement projects. The results of construction material testing, su bsurface geotechnical investigations, and environmental analysis will aid staff to ensure quality construction, proper design, and environmental compliance on City projects. On March 9, 2020, the City Council awarded a contract for material testing ser vices to Interra, Inc. This agreement is for a term of one year with two additional one year options to renew. This first 1-year contract extension was awarded by City Council on March 22, 2021. The A6.Page 132 of 463 second and final 1-year contract extension will be for the term of April 1, 2022, to March 31, 2023. Analysis: Interra has agreed to renew the contract for a 1-year extension. Interra performed satisfactory work last year completing material testing for several different projects, and staff is recommending the contract be extended by one year. Staff will solicit proposals for projects this year as needed with a total not-to-exceed amount is $150,000 for all proposals that are part of this contract extension. The following table shows the anticipated funding breakdown for all proposals: The proposal included in this memo is for material testing needed during the construction of the 2022 Water Main and Street Resurfacing project (Task 1a), the 2022 MFT Street Resurfacing project (Task 1b), the 2022 Alley Improvements Project (Task 1c), the Poplar Avenue Parking and Street Improvements Project (Task 1d), the Fleetwood -Jourdain Sewer Improvements (Task 1e), and for the CDBG Sidewalk Improvements and Gap Infill Project (Task 1f). This agreement is a multiple task order agreement. Cost proposals for Task Orders 1 have been received, which are the first of a series of task orders for 2022 as various capital projects demand material testing services during the planning, design, and construction phases. Task Order 1 pricing will be paid for as displayed in the following table: Page 2 of 9 A6.Page 133 of 463 Legislative History: On March 9, 2020, City Council awarded the initial Material Testing Services Agreement (RFP 20-10) to Interra, Inc. On March 22, 2021, City Council awarded the first 1-year contract extension to Interra, Inc. Attachments: Interral Material Testing Proposal - Task Order 1 Page 3 of 9 A6.Page 134 of 463 Project:Water Main Improvement (QC/QA) City:Evanston, IL $16,318.00 Trips Hours Scope of Work No.Rate Cost ($) 6 3.0 Field Density Testing 1 117.00 2106.00 3 4.0 Field Testing 1 117.00 1404.00 3 8.0 Field Testing 1 117.00 2808.00 2 4.0 Field Density Testing 1 117.00 936.00 4 8.0 Field Density Testing 1 117.00 3744.00 2 700.00 1400.00 24 30.00 720.00 36 20.00 1 225.00 225.00 1 175.00 175.00 6 100.00 600.00 12 25.00 300.00 Project Management (Principal, Area Manager)8.0 Meetings, Field Issues & Review Reports 1 150.00 1200.00 8.0 Reporting 1 87.50 700.00 18 $16,318.00 Standard Proctor Aggregate Washed Gradation Item Description Aggregate Base Density (< Half-Day), Lvl I PCC QA Sampling (Half-Day), Lvl I HMA QA Sampling (Half-Day), Lvl I HMA QA Sampling (Full-Day), Lvl II Cylinder Breaks (6" x 12") Cylinder Breaks (4" x 8")(Alternate) Interra, Inc. 600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754-8700 Fax :(630) 754-8705 Task Order #1A, Construction Materials Testing Total Cost Estimate for Field Testing HMA Test (Gmm, Gmb, Extraction / Wash Grad.) PCC QA Sampling (Full-Day), Lvl II Cylinder Pick-Up Reports Nuclear Gauge RentalPage 4 of 9A6.Page 135 of 463 Project:MFT Street Resurfacing (QC/QA) City:Evanston, IL $10,166.00 Trips Hours Scope of Work No.Rate Cost ($) 1 3.0 Field Testing 1 117.00 351.00 5 4.0 Field Testing 1 117.00 2340.00 2 4.0 Field Density Testing 1 117.00 936.00 4 8.0 Field Density Testing 1 117.00 3744.00 24 30.00 720.00 36 20.00 5 100.00 500.00 6 25.00 150.00 Project Management (Principal, Area Manager)6.0 Meetings, Field Issues & Review Reports 1 150.00 900.00 6.0 Reporting 1 87.50 525.00 12 $10,166.00 Cylinder Breaks (6" x 12") Cylinder Pick-Up Item Description PCC QA Sampling (< Half-Day), Lvl I HMA QA Sampling (Half-Day), Lvl I HMA QA Sampling (Full-Day), Lvl I Nuclear Gauge Rental Reports PCC QA Sampling (Half-Day), Lvl I Cylinder Breaks (4" x 8")(Alternate) Interra, Inc. 600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754-8700 Fax :(630) 754-8705 Task Order #1B, Construction Materials Testing Total Cost Estimate for Field TestingPage 5 of 9A6.Page 136 of 463 Project:Alley Paving Project (Non QC/QA) City:Evanston, IL $16,163.00 Trips Hours Scope of Work No.Rate Cost ($) 8 8.0 Field Testing 1 117.00 7488.00 2 4.0 Plant & Field Density Testing 1 120.00 960.00 1 8.0 Plant & Field Density Testing 1 120.00 960.00 2 700.00 1400.00 96 30.00 2880.00 128 20.00 3 25.00 75.00 8 100.00 800.00 Project Management (Principal, Area Manager)6.0 Meetings, Field Issues & Review Reports 1 150.00 900.00 8.0 Reporting 1 87.50 700.00 10 $16,163.00 HMA Test (Gmm, Gmb, Extraction / Wash Grad.) Cylinder Breaks (6" x 12") Cylinder Pick-Up Reports Item Description HMA QA Sampling (Half-Day), Lvl II Nuclear Gauge Rental Cylinder Breaks (4" x 8")(Alternate) PCC QA Sampling (Full-Day), Lvl I HMA QA Sampling (Full-Day), Lvl II Interra, Inc. 600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754-8700 Fax :(630) 754-8705 Task Order #1C, Construction Materials Testing Total Cost Estimate for Field TestingPage 6 of 9A6.Page 137 of 463 Project:Poplar Improvement (Non QC/QA) City:Evanston, IL $11,954.00 Trips Hours Scope of Work No.Rate Cost ($) 6 8.0 Plant & Field Density Testing 1 120.00 5760.00 4 8.0 Field Testing 1 117.00 3744.00 1 700.00 700.00 6 25.00 150.00 Project Management (Principal, Area Manager)6.0 Meetings, Field Issues & Review Reports 1 150.00 900.00 8.0 Reporting 1 87.50 700.00 10 $11,954.00 HMA Test (Gmm, Gmb, Extraction / Wash Grad.) Reports Nuclear Gauge Rental Item Description HMA QA Sampling (Full-Day), Lvl II PCC QC Sampling (Full-Day), Lvl I Interra, Inc. 600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754-8700 Fax :(630) 754-8705 Task Order #1D, Construction Materials Testing Total Cost Estimate for Field TestingPage 7 of 9A6.Page 138 of 463 Project:Fleetwood-Jourdain Sewer (Non QC/QA) City:Evanston, IL $5,842.00 Trips Hours Scope of Work No.Rate Cost ($) 2 8.0 Plant & Field Density Testing 1 120.00 1920.00 2 8.0 Field Testing 1 117.00 1872.00 1 700.00 700.00 2 25.00 50.00 Project Management (Principal, Area Manager)4.0 Meetings, Field Issues & Review Reports 1 150.00 600.00 8.0 Reporting 1 87.50 700.00 4 $5,842.00 Interra, Inc. 600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754-8700 Fax :(630) 754-8705 Task Order #1E, Construction Materials Testing Total Cost Estimate for Field Testing Item Description HMA QA Sampling (Full-Day), Lvl II PCC QC Sampling (Full-Day), Lvl I HMA Test (Gmm, Gmb, Extraction / Wash Grad.) Nuclear Gauge Rental ReportsPage 8 of 9A6.Page 139 of 463 Project:50/50 Sidewalk (Non QC/QA) City:Evanston, IL $10,520.00 Trips Hours Scope of Work No.Rate Cost ($) 5 8.0 Field Testing 1 117.00 4680.00 5 4.0 Field Testing 1 117.00 2340.00 40 30.00 1200.00 60 20.00 10 100.00 1000.00 Project Management (Principal, Area Manager)4.0 Meetings, Field Issues & Review Reports 1 150.00 600.00 8.0 Reporting 1 87.50 700.00 10 $10,520.00 Interra, Inc. 600 Territorial Drive, Suite G, Bolingbrook, IL 60440 Phone :(630) 754-8700 Fax :(630) 754-8705 Task Order #1F, Construction Materials Testing Total Cost Estimate for Field Testing Item Description PCC QA Sampling (Full-Day), Lvl I PCC QA Sampling (Half-Day), Lvl I Cylinder Breaks (6" x 12") Cylinder Breaks (4" x 8")(Alternate) Cylinder Pick-Up ReportsPage 9 of 9A6.Page 140 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Acting Public Works Agency Director CC: Michael Rivera, Interim Administrative Services Director Subject: Approval of a One-Year Contract Extension with Patriot Pavement Maintenance for the 2022 Crack Sealing Program Date: March 28, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a one-year contract extension for crack sealing services with Patriot Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Funding Source: Funding for this work will come from the Motor Fuel Tax Fund (Account 200.40.5100.62509), which has an FY 2022 budget of $120,000, of which all still remains. Council Action: For Action Summary: Thirteen years ago, the Public Works Agency implemented a crack sealing program designed to extend the life of recently resurfaced streets in Evanston. Crack sealing is typically performed three to five years after the street is resurfaced. Cracks develop on the street surface due to the weather conditions and the composite material pavement section. The cracks need to be sealed as they develop. This prevents moisture and road salt from seeping into the base, which can lead to potholes and more serious road failures. The streets to be sealed each year are selected based on available funding, previous resurfacing years, and road condition surveys conducted in the field by Public Works Agency staff. As has been successful in past years, the City has partnered with other north shore and northwest suburban communities under the Municipal Partnership Initiative. As a result of the partnership, a bid was let in February 2019 and Patriot Pavement Maintenance Inc. was found A7.Page 141 of 463 to be the lowest responsible bidder. The term of the contract is for three (3) years with two (2) possible one-year extensions. This would be the first of two possible extensions. Per the requirements of the MPI agreement, Patriot Pavement submitted a proposal with an increase to material costs of the project of 27% (.422 per pound to .535 per pound). The overall cost of the project increased from $1.21 per pound to $1.31 per pound, this represents an increase of 8.26%.The Consortium provided each municipality with the opportunity to rev iew and/or accept the proposal presented by Patriot Pavement. After a review, staff accepted the proposal. Staff recommends awarding the crack sealing contract extension to Patriot Pavement Maintenance, the successful bidder of the MPI contract. Evaluation of streets has been completed and the attached table outlines the preliminary list of streets to be crack sealed as a part of the 2022 program. Streets may be added or removed as funding allows. Legislative History: In 2019, 2020, and 2021 City Council approved the crack sealing contract with Patriot Pavement. Attachments: Patriot Pavement Extension Proposal 2022 Crack Sealing Location List 2022 Page 2 of 5 A7.Page 142 of 463 PATRIOT P A V E MAINTEN ANCE January 16,2022 Village of Arlington Heights 33 S.Arlington Heights Rd. Arlington Heights,IL 60005 Chester, Thank you for your help in facilitating the 2019-2021 Crack Sealing Program. I would like to wish everyone in the MPI a Happy and Healthy New Year. We are looking forward to working with everyone this upcoming season. Due to a 27%increase in Crack fill material cost from all three of our suppliers, PPM will be looking for a price increase for this upcoming 2022 crack fill program. The increase will be for material only and translates to an additional $.10 per pound. The new installed price per pound for hot poured joint sealer will be $1.31. Fiber modified joint sealer will be $1.39 per pound.While fuel costs have increased, Union Labor has also increased $2.50 per man hour,PPM will absorb those increases. We are only looking to recoup the additional increase of the material cost. PPM will still provide the most aggressive pricing structure within the industry,while also maintaining the highest level of integrity,quality workmanship and customer service that you are accustomed to. Please let us know how many pounds your town will need for this years program. Vendor #1 is holding pricing through 2/28/2022,Vendor #2-#3 are holding prices through mid-March. Regards, Matt Sollars,PresidentPatriotPavementMaintenance SE EG ER S ROADDESPLAINES,IL60016 ( 84 7) 81 3- 90 34 WWW. PATRIOTPAVE MENT.NETPage 3 of 5A7.Page 143 of 463 Years Price 2016-2018 .34 per pound 2019-2020 34 to .374 per pound 2020-2021 .422 per pound 2022 5350 per pound 2016-2018 Material costs were .34 per pound 2019-2020 Material costs were .374 per pound 2020-2021 Material costs were .422 per pound 2022 Material costs start @ .535 per pound I n c r e a s e 0% 10 % 12 % 27 %Page 4 of 5A7.Page 144 of 463 Street From: To: Washington Dodge Dewey Fowler Dempster Greenleaf Cleavland Dodge Dewey Chicago Ave Grove Dempster Sherman Main Madison Grey Washington Cleavland Dewey Keeney Oakton Oakton Asbury Dodge Dewey Kirk Mulford Street From: To: Dodge Mulford Oakton Hartrey Washington Cleavland Lee St Brown Dewey Seward Barton Custer South Blvd Custer Callan Brown Washington Cleavland South Blvd Asbury Ridge Kedize Sheridian Rd East Dead End Forest Kedize Main St Priority Locations for Crack Sealing year 2022 include: Secondary Locations for Crack Sealing year 2022 include: Page 5 of 5 A7.Page 145 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Acting Public Works Agency Director Subject: Approval of a One-Year Contract Extension with Corrective Asphalt Materials for the Reclamite Pavement Rejuvenation Program Date: March 28, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a one-year contract extension with Corrective Asphalt Materials LLC (300 Daniel Boone Trail, South Roxana, IL 62087) for Reclamite pavement rejuvenation in the amount of $30,000. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Funding Source: This Geto charged be will work the Unit Business Maintenance Street Fund neral (100.40.4510.62509). This Service Agreement / Contract line item account does not have any FY 2022 budget. However funding is available for this work in the General Fund fund balance. The FY 2022 budget indicates that the work was scheduled to be funded from the 2022 Capital Improvement Fund 2022 General Obligation Bonds (Account No. 415.40.4122.65515 - 422018), which has an FY 2022 budget of $30,000, all of which remains. Council Action: For Action Summary: Reclamite is an asphalt pavement rejuvenator which is a maltene-based petroleum product designed to penetrate both new and old asphalt pavement and restore the asphalt compounds that are lost through the natural process of oxidation and aging. Reclamite is anticipated to reduce moisture intrusion and restore the flexibility and durability to asphalt. The service life of a treated pavement is expected to increase by 5 to 10 years, thereby extending the life of the pavement before a complete street resurfacing is needed. Reclamite is applied as a clear sealant to the pavement surface. After application, a thin layer of limestone screenings or sand is applied to the road surface to maintain traction while the material is absorbed. The limestone or sand typically remains ove rnight and is swept up the next day. A8.Page 146 of 463 In March 2021, a bid was advertised on behalf of the Municipal Partnering Initiative with Corrective Asphalt Materials being the only responsive bidder for this service. It is interesting to note that in the last bid let in 2018, Corrective Asphalt Material was the only responsive bidder as well. The terms of the bid documents specify that the bid prices will be in effect for a minimum of 36 months. This contract allows Evanston and Corrective Asphalt Materials to extend the initial 1-year contract upon mutual agreement. This would be the first of two (2) possible contract extensions as outlined in the MPI agreement. Analysis: Corrective Asphalt Materials has provided two different options for the sealing service. Th e different option explanations are shown below: Option #1 – All services provided by contractor. 1.Furnish and apply Reclamite 2.Furnish and apply lime screenings 3.All Traffic Control and signs related to project 4.Handle any complaints or issues that may arise from application 5.Resident notification 6.Pre-street sweeping, if field conditions require 7.Post street sweeping/material disposal Cost of this option $0.97 per SY Option #1 would allow the City to seal approximately 30,928 square yards of a sphalt pavement. Option #2 – City Staff handles items 5, 6, 7 1.Furnish and apply Reclamite- Contractor 2.Furnish and apply lime screenings- Contractor 3.All Traffic Control and signs related to project- Contractor 4.Handle any complaints or issues that may arise from application- Contractor/City Staff 5.Resident notification- City Staff 6.Pre-street sweeping, if field conditions require- City Staff 7.Post street sweeping/material disposal- City staff Cost of this option $0.92 per SY Option #2 would allow the City to seal approximately 32,609 square yards of asphalt pavement. After considering both options, staff recommends that Option 2 be used at a cost of $0.92 per square yard, not-to-exceed contract cost of $30,000. This was the same option used during the last contract. The City has previously contracted with Corrective Asphalt Materials and has found their work to be satisfactory. Page 2 of 6 A8.Page 147 of 463 A list of areas being considered for the 2022 Reclamite program is attached. Legislative History: On June 14, 2021, City Council approved initial pavement rejuvenation contract with Corrective Asphalt Materials. Attachments: 2022 Pavement Rejuvenation Map 2022 Pavement Rejuvenation List 2022 Pavement Rejuvenation Quote Page 3 of 6 A8.Page 148 of 463 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDS H E R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG REE N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN PL E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNO X C IRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG REE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST PR AIRIE A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HI NMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORM ICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037008 5 42 1 9 3 6 7 Pavement Rejuvenation Ward Boundary Main Road Local Street Railroad Wards Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile 2022 Pavement Rejuvenation Locations 2/1/2022 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. PavementRejuvenation2022Map.mxd ´ Page 4 of 6 A8.Page 149 of 463 Year/Program Street From To Ward 2021 CIP WM Foster Emerson Hartrey 5 2021 CIP WM & MFT Harrison Cowper Ridgeway 6 2021 CIP WM & MFT Ridgeway Grant Harrison 6 2021 CIP WM & MFT Lincolnwood Dr Payne St Simpson St 6 2021 CIP WM Garrison South End City Limits 7 2021 MFT Reese Hartzell Isabella 6 2021 MFT Clark Chicago Sheridan 1/7 2021 MFT Dobson Custer Elmwood 8 2021 MFT Chancellor Eastwood East End 7 2021 MFT Lincoln Pioneer McDaniel 6 2021 MFT Michigan South Blvd Keeney 3 2021 MFT Madison Asbury Ridge 9 2021 MFT Mulford Barton Ridge 8 2021 MFT Barton Harvard Terrace Dead End South 8 Page 5 of 6 A8.Page 150 of 463 oncea 'Mailing Address: 300 Daniel Boone Trail S h South Roxana,IL 62087pPhone:618-254-3855 S Fax:618-254-2200 Locations: 300 Daniel Boone Trail South Roxana.IL 62087 43W630 Wheeler Road.Sugar Grove.IL 60554 March 8,2022 Lloseph Perez City of Evanston Office:(847)-448 8001 Email: Hello Lloseph, Corrective Asphalt Materials,LLC,(CAM)thanks you for the opportunity to assist The City of Evanston in their road maintenance program.Please accept the following as our formal proposal to apply Reclamite Maltene Based Rejuvenating Agent to selected asphalt pavement. -Apply Reclamite to approximately 32,600 SYof selected asphalt pavement in accordance with The Village of Winnetka MPI Joint Bidfor Pavement Rejuvenation. -CAM’sresponsibilities: Furnish and apply Reclamite Furnish and apply all lime screenings All traffic control related to prolect Handle any complaints or issues that may arise from application 0 Unit Price:.92 I SY Total Price 29 992.00 t Noti?cation and No Parking signs as necessary et sweeping,if field conditions require eeping and disposal of aggregate. Manager will be contacting you to schedule the project. Cell:630-465-4142 Billing Information (please fill out upon acceptance) Address Name: Phone Number: Again,thank you for the opportu nity Welookforwardtoprovidingourprofessionalservices Sincerely, Rachel Lang TinaRevermann Business Development Estimator Corrective Asphalt Materials,L L C CorrectiveAsphatMaterials,LLC% % Exclusions: R es id en Pr e- str e P os t S w Mike Sumrall,Oper ation sInfo: Date Reliable , AsphaltPreservation APPROVED B Y:S i g nh t t p s : / / c o r r ‘pf lg er ez ?c lt yo fe va ns to rgcam midw est. comPage 6 of 6A8.Page 151 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Acting Public Works Agency Director Subject: Approval of the Third Year of a 3-Year Contract with J.A. Johnson Paving Company for the 2022 Street Patching Program Date: March 28, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to implement the third year of a three-year contract with Johnson Paving Company (1025 E. Addison Ct., Arlington Heights, Illinois) in the amount of $700,000. Funding Source: This Unit Business Maintenance Street Fund General to charged be will work the (100.40.4510.62509). This Service Agreement / Contract line item account does not have any FY 2022 budget. However funding is available for this work in the General Fund fund balance. The FY 2022 budget indicates that the work was scheduled to be funded from the Capital Improvement Fund 2022 General Obligation Bonds (Account 415.40.4122.65515 – 422017), which has an FY 2022 budget of $700,000, all of which remains. Council Action: For Action Summary: The Pavement Patching Program is an annual program which typically involves removing the top 2 inches of distressed and failing asphalt and r eplacing it with new, smooth, compacted material. Selected locations are usually much larger than a single pothole; roads with a significant level of localized surface deterioration that are otherwise functioning well (such as proper drainage) are targeted for this program. Removal is done by a grinding process. The asphalt grindings are kept as aggregate and used by the Street Division during alley maintenance operations. Roads that are patched under this program typically have a surface life extension of 5 - 8 years, making this cost-effective when compared to full resurfacing, which has an expected life of 15 years. In March of 2020, the City of Evanston participated in the Municipal Partnership Initiative (MPI) in an attempt to secure the lowest per unit price bids. The lowest qualified bidder for the 2020 A9.Page 152 of 463 bid was J.A. Johnson Paving Company. The contract term is for a three (3) year period with the right to renew the agreement for two (2) additional (1) year terms. The MPI agreement calls for the bid prices to remain the same for the first 3 years of the agreement (2020, 2021, and 2022). As a formality, staff reached out to J.A. Johnson regarding their participation in the MPI's 2022 pavement program and most importantly, their pricing. J.A. Johnson responded that they would require a price increase that was not in the terms of the MPI agreement. Furthermore, the MPI agreement allows a price increase of two (2) percent max with each one (1) year contract extension and would only apply to materials. J.A. Johnson's first proposed price increase was well above two (2) percent and was summarily rejected. Staff reminded J.A. Johnson of the contract terms. J.A. Johnson countered with a two (2) percent increase from 2021. The price per square yard would be $18.66 in 2022 ($18.29 2021). Due to several factors, including the time requirements to let a bid for this service and the real possibility that bid prices may come in at a higher price than currently offered by J.A. Johnson due to the increase in all petroleum based products, staff has accepted the proposal with a two (2) percent increase. The contract will allow the City to patch and improve approximately 37,500 square yards of distressed asphalt pavement areas throughout the City for the amount of $700,000. Last year, 31,118 square yards were patched as a part of this program for a budgeted amount of $570,000. J.A. Johnson Paving has provided asphalt patching services for the City of Evanston for the past 7 consecutive years, and has completed the work in a professional manner with quality performance. Therefore, staff recommends awarding the 2022 Street Patchin g Program contract to J.A. Johnson Paving Company. A preliminary map of patching locations is enclosed. Additional locations may be added or removed as conditions require and budget allows. Legislative History: On May 11, 2020, City Council approved a 3 -year contract for pavement patching with J.A. Johnson Paving Attachments: EVANSTON PATCHING 2022 REVISED(2) PROPOSAL 2022 Pavement Patching Location Map Page 2 of 4 A9.Page 153 of 463 J A JOHNSON PAVING COMPANY 1025 E ADDISON COURT ARLINGTON HEIGHTS, ILLINOIS 60005 Estimator: ANDREW JOINER 847-439-2025 Fax: 847-439-2084 BID #2022-0013 PROJECT City of Evanston - 2022 Surface Patching LOCATION:Various Locations, Evanston, IL DUE DATE:2/1/2022 ITEM NO.UNIT QUANTITY BID UNIT TOTAL BID 1 Class D Patching, Type IV, 2"Sq Yd 37,513.00 $18.66 $699,992.58 $0.00 $0.00 $0.00 $699,992.58 NOTES:This is a unit price proposal. Payment to be made based on actual square yards of patching completed; as marked and measured in the field. Pricing includes furnishing traffic control equipment and flaggers; as required. Pricing is based on completing work in the 2022 construction season. Material for 2" patching replacement shall be IDOT approved HMA Surface Course, IL-9.5, Mix D, N50. EXCLUSIONS:QC/QA plant or field testing of HMA materials. Sales tax on materials. BID SUMMARY SCHEDULE OF Page 3 of 4 A9.Page 154 of 463 ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! !! !! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! !! ! ! ! !! ! !! ! ! ! !!! ! !! ! ! ! ! ! ! !! ! !! ! !! !! !! !! !!! ! !!! ! !!! ! !!!!!! ! ! ! !!!! ! ! ! !! ! ! !! !!! ! ! !! ! !! !!!!!!! !! ! !! !! ! !! ! !! ! ! !!!! ! ! ! ! !!! ! !!!!! ! ! !! ! ! ! ! ! ! ! ! !! ! ! ! !!! ! ! ! ! !NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDS H E R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG REE N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN PL E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNO X C IRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG REE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST PR AIRIE A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYN O R W O O D C TLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HI NMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORM ICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL CLARK ST 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700!Patching Spots (contracted) Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile 2022 Pavement Patching 3/17/2022 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. Patching2022Map.mxd ´ Page 4 of 4 A9.Page 155 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Acting Public Works Agency Director CC: David Stoneback, Acting Deputy City Manager Subject: Approval of a One-Year Contract with Precision Pavement Marking, Inc. for the 2022 Pavement Marking Program Date: March 28, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a one-year contract extension for pavement markings with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $210,000. This contract is part of a bid let by the Municipal Partnering Initiative (MPI). Funding Source: This General to charged be will work the Unit Business Maintenance Street Fund (100.40.4510.62509). This Service Agreement / Contract line item account does not have any FY 2022 budget. However funding is available for this work in the General Fund fund balance. The FY 2022 budget indicates that the work was scheduled to originally be funded from the Capital Improvement Fund 2022 General Obligation Bonds (Account 415.40.4122.65515 - 422015) in the amount of $160,000, and from the Parking Fund (Account 505.19.7005.65515 - 422015) in the amount of $50,000. Council Action: For Action Summary: The Pavement Marking Program is an annual maintenance program which involves the striping and re-striping of pavement markings which have faded due to traffic and other factors on City roads and parking lots. This year the contract will also include restriping of City-owned parking lots. Thermoplastic is the material used for the majority of pavement markings in the City. Thermoplastic has a four to five year life expectancy before it needs to be refreshed. Based on this, staff divided the City into five geographic sections with a revolving five-year maintenance A10.Page 156 of 463 schedule. Organizing the Pavement Marking Program by sections allows staff to field evaluate and inspect the markings thoroughly. Budgeted resources can then be focused in a specific area raising and maintaining the level of service City wide. City staff maintains flexibility to handle any “hot spots” that develop outside the program schedule. In March 2022, as in past years, the City of Evanston participated in the Municipal Partnership Initiative (MPI) to attempt to secure lower per unit pricing. A new contract was bid this year, and the lowest qualified bidder was found to be Precision Pavement Markings, Inc. The contract term is for a one (1) year period with possible two (2) additional one (1) year period extensions. This would be the first year of the 2022 contract. The chart below shows the price increase compared to last year. This is a unit price contract. Payment to the contractor is based on the quantity of the work completed using the table above to calculate the costs. The pavement marking contract will not exceed the budgeted amount of $210,000. Attachments: 2021-25 Pavement Marking Map MPI 2022 Joint Bid Tab Page 2 of 4 A10.Page 157 of 463 McCORMICK BLVDS H E R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG REE N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN PL E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNO X C IRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG REE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST PR AIRIE A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A YE R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HI NMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MUL FORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMI CHIGAN700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002025 2022 2023 2021 2021 2022 2024 20242023 Pavement Marking Schedule 10/3/2019 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. PavementMarkingScheduleMap.mxd ´ City of Evanston Department of Public Works Scheduled Year 2021 2022 2023 2024 2025 Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile Page 3 of 4 A10.Page 158 of 463 Village of Morton Grove, Cook County, Ilinois 2022 Pavement Marking Program Bid Tabulation Bid Opening: March 11, 2022, 10:00 a.m. PAY ITEM PAY ITEM DESCRIPTION UNIT QUANTITY UNIT COST ITEM COST UNIT COST ITEM COST UNIT COST ITEM COST 78000100 THERMOPLASTIC PAVEMENT MARKING - LETTERS & SYMBOLS SQ FT 9,011 $4.12 $37,125.32 $4.50 $40,549.50 $4.15 $37,395.65 78000200 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 276,661 $0.57 $157,696.77 $0.65 $179,829.65 $0.61 $168,763.21 78000400 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 127,286 $0.84 $106,920.24 $0.85 $108,193.10 $0.82 $104,374.52 78000600 THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 31,282 $1.86 $58,184.52 $1.75 $54,743.50 $2.25 $70,384.50 78000650 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 17,172 $4.12 $70,748.64 $4.50 $77,274.00 $4.15 $71,263.80 78001100 PAINT PAVEMENT MARKING - LETTERS & SYMBOLS SQ FT 490 $2.65 $1,298.50 $4.00 $1,960.00 $3.99 $1,955.10 78001110 PAINT PAVEMENT MARKING - LINE 4"FOOT 18,000 $0.28 $5,040.00 $0.50 $9,000.00 $0.42 $7,560.00 78001130 PAINT PAVEMENT MARKING - LINE 6"FOOT 3,100 $0.68 $2,108.00 $0.65 $2,015.00 $0.75 $2,325.00 78001150 PAINT PAVEMENT MARKING - LINE 12"FOOT 550 $1.33 $731.50 $1.50 $825.00 $1.65 $907.50 78001180 PAINT PAVEMENT MARKING - LINE 24"FOOT 760 $2.65 $2,014.00 $4.00 $3,040.00 $3.99 $3,032.40 78005100 EPOXY PAVEMENT MARKING - LETTERS & SYMBOLS SQ FT 929 $3.49 $3,242.21 $6.00 $5,574.00 $4.15 $3,855.35 78005110 EPOXY PAVEMENT MARKING - LINE 4"FOOT 25,072 $0.48 $12,034.56 $0.70 $17,550.40 $0.58 $14,541.76 78005130 EPOXY PAVEMENT MARKING - LINE 6"FOOT 2,903 $0.94 $2,728.82 $1.00 $2,903.00 $0.99 $2,873.97 78005150 EPOXY PAVEMENT MARKING - LINE 12"FOOT 3,093 $1.68 $5,196.24 $2.00 $6,186.00 $2.45 $7,577.85 78005180 EPOXY PAVEMENT MARKING - LINE 24"FOOT 1,158 $3.49 $4,041.42 $6.00 $6,948.00 $4.15 $4,805.70 78006100 PREFORMED THERMOPLASTIC PAVEMENT MARKING - LETTERS & SYMBOLS SQ FT 47 $53.06 $2,493.82 $30.00 $1,410.00 $65.00 $3,055.00 78009000 MODIFIED URETHANE PAVEMENT MARKING - LETTERS & SYMBOLS SQ FT 397 $6.36 $2,524.92 $6.00 $2,382.00 $5.45 $2,163.65 78009004 MODIFIED URETHANE PAVEMENT MARKING - LINE 4"FOOT 1,189 $1.06 $1,260.34 $0.70 $832.30 $1.05 $1,248.45 78009006 MODIFIED URETHANE PAVEMENT MARKING - LINE 6"FOOT 1,681 $1.59 $2,672.79 $1.00 $1,681.00 $1.55 $2,605.55 78009012 MODIFIED URETHANE PAVEMENT MARKING - LINE 12"FOOT 511 $3.18 $1,624.98 $2.00 $1,022.00 $3.33 $1,701.63 78009024 MODIFIED URETHANE PAVEMENT MARKING - LINE 24"FOOT 336 $6.36 $2,136.96 $6.00 $2,016.00 $6.25 $2,100.00 78100100 RAISED REFLECTIVE PAVEMENT MARKERS EACH 70 $26.53 $1,857.10 $58.00 $4,060.00 $75.00 $5,250.00 78100300 REPLACEMENT REFLECTOR EACH 250 $7.96 $1,990.00 $15.00 $3,750.00 $8.55 $2,137.50 78300100 PAVEMENT MARKING REMOVAL SQ FT 16,620 $0.28 $4,653.60 $0.40 $6,648.00 $0.33 $5,484.60 Apparent Low Bidder:Precision Pavement Marking, Inc Apparent Low Bid Amount: Engineer's Estimate of Cost: Difference: $490,325.25 $37,037.44 Precision Pavement Marking, Inc $527,362.69 $527,362.69 Melrose Park IL 60160 CORRECTED TOTAL PROPOSAL AMOUNT $490,325.25 $540,392.45 Engineer's Estimate Superior Road Striping, Inc 1980 N Hawthorne Ave Pingree Grove IL 60140 $527,362.69 AS-READ PROPOSAL AMOUNT $540,392.45 1220 Bell CtPage 4 of 4A10.Page 159 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lukasz Tatara, Acting Parking Division Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Approval of a Sole-Source Purchase with Total Parking Solutions for 28 Parking Pay Stations Date: March 28, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement with Total Parking Solutions Inc. (2721 Curtiss St., Downers Grove, IL 60515) for the purchase of 28 parking Pay Stations and the associated management software for a total cost of $232,400. Total Parking is the sole source vendor for the Illinois region and is the existing vendor of current pay stations located in Evanston. Funding Source: Funding is provided from the Parking System Management - Capital Improvement/Other Improvements Fund (Account 505.19.7005.65515) with a FY 2022 budget of $2,025,000, of which $1,765,478 is remaining. Council Action: For Action Summary: This purchase is for a total of 28 pay stations and the software needed to operate them for a six month period (June-December 2022). The cost per pay station is $7,845, which includes shipping and installation costs, as well as one year's supply of printer paper (estimated to be worth over $13,000). In addition, the WebOffice management software will cost $12,740, or $65 per pay station per month for the period of June through December 2022. These pay stations can be reasonably expected to have a useful l ifespan of 10-15 years. Staff is pleased with the existing pay stations that are currently in use on the street. The oldest pay stations currently in use were installed over 10 years ago, are still in good working condition, and still have the capacity for software and hardware upgrades as needed. A11.Page 160 of 463 A total of 28 pay stations are needed for two purposes. 15 are needed to replace approximately 300 single space meters located throughout the City, and 13 are needed for the permanent lakefront parking program. Replacing Single Space Meters Parking Services was notified by Civic Smart Inc., the vendor of existing single space meters, that their units would be obsolete and lose functionality on an unspecified date in 2022 due to telecom companies shutting down their 2G and 3G wireless services. There are approximately 300 of these soon-to-be obsolete single space meters left throughout the City. By disbanding these single space meters the City will be able to future-proof the parking infrastructure while also saving money. The current monthly charges for the support software to run the single space meters is currently $6.25 per meter per month (approximately $22,500 per year). Lakefront Pay Stations The Evanston City Council approved to permanently adopt the lakefront parking pilot program in October 2021, as well as to expand the area in which the City would enforce paid parking on the lakefront. In order to serve this expanded area for 2022 and beyond, it is estimated that 13 payboxes will need to be installed along the lakefront in order to make payments easy and convenient. Attachments: Evanston CWT proposal 28 units 03.22 Page 2 of 4 A11.Page 161 of 463 City of Evanston Parking Equipment Proposal March 8, 2022 Equipment Cale CWT S3 Terminals - Pay by Plate Cabinet stainless steel construction, color - black, solar powered, 55 amp battery, credit/debit card reader, alpha-numeric keypad for multi-space/license plate with communication board, fully programmable 3 ½” x 6” anti-glare color display, vandal resistant Lexan protected, backlit LCD display, 4G modem and antennae, one roll receipt paper, instruction graphics, installation hardware, one year warranty on parts and service Shipping - delivery within 8 to 12 weeks included Installation, terminal mounting, and activation included One year supply of receipt paper (12 rolls per unit ordered, 336 rolls) included price per unit $ 7,845.00 Total Equipment, Twenty-eight (28) Units $ 219,660.00 Cale “WebOffice” Central Management System Includes and provides for: •PCI compliant real time credit card payment processing •alarms and warnings sent via SMS text or e-mail to owner and/or service technician •access to maintenance, statistical and financial reporting (built-in report generator can export data as Excel or PDF files) •Passport pay by phone and Genetech LPR integration $ 65.00 per month per pay station WebOffice Total - June thru December 31, 2022 $ 12,740.00 Grand Total $ 232,400.00 Page 3 of 4 A11.Page 162 of 463 NOTES Delivery Estimated 8 to 10 weeks, F.O.B. Evanston Installation Does not include any necessary concrete work. Installation is bolt down type; substrate must be of concrete. Signage Included are universal parking “P” and “Pay By Plate Parking” stickers applied to both side faces of each pay station. Any and all posted street signage and its’ hardware is the responsibility of the City. Proposed by: Proposed by: Accepted by: Total Parking Solutions, Inc. ___________________________ Joseph T. Smith Signature President of Operations/Co-Owner ___________________________ Title ___________________________ Date Page 4 of 4 A11.Page 163 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Acting Deputy City Manager CC: Dmitry Shub, Chief Information Security Officer Subject: Single-Source Licensing and Support Renewal for Microsoft Structured Query Language Server and Windows Server with Software Assurance from Dell Technologies Date: March 28, 2022 Recommended Action: Staff recommends the City Council authorize the Interim City Manager to execute a single- source agreement with Dell Technologies (1 Dell Way, Round Rock, TX, 78682) for licensing and support renewals for Microsoft Structured Query Language (SQL) Server and Windows Server with Software Assurance for $34,201.74. Dell Technologies currently holds the State Contract for resale of Microsoft licenses. Funding Source: Funding for the renewal will come from the IT - Computer & License Support Fund (Account 100.19.1932.62340), with a budget of $950,000 and a YTD balance of $916,000. Council Action: For Action Summary: The IT Division recommends that the City renew the annual licensing and support agreement for Microsoft SQL Server and Windows Server. This software provides operating systems and database services in the City's data center. Servers in the data center prov ide critical data services for the enterprise that support identity management, file services, telephony, wireless device management, security video management, cybersecurity operations, and other functions. Attachments: Dell Technologies Microsoft Windows Server and SQL Server with SA Quote A12.Page 164 of 463 A quote for your consideration Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we’ve created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order. Quote No.3000113945363.1 Total $34,201.74 Customer #4715079 Quoted On Mar. 07, 2022 Expires by Apr. 15, 2022 Contract Name Microsoft Licensing Solutions Provider (LSP) CMT1176800 Contract Code C000000765005 Customer Agreement #CMT1176800 Solution ID . Sales Rep Deaires Cotton Phone (800) 456-3355, 5132570 Email DeAires_Cotton@Dell.com Billing To ACCOUNTS PAYABLE CITY OF EVANSTON 2100 RIDGE AVE 2100 RIDGE AVE EVANSTON, IL 60201-2798 Message from your Sales Rep Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Deaires Cotton Shipping Group Shipping To ACCOUNTS PAYABLE CITY OF EVANSTON 2100 RIDGE AVE 4TH FL EVANSTON, IL 60201-2716 (847) 328-2100 Shipping Method Standard Delivery Product Unit Price Quantity Subtotal VLA SQL SERVER STD LIC/SA PER 2 CORE LIC $1,364.34 4 $5,457.36 VLA WINDOWS SERVER DATACENTER PER 2 CORE LICENSES LIC/SA $293.31 98 $28,744.38 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 2 of 5 A12.Page 165 of 463 Subtotal: Shipping: Environmental Fee: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $34,201.74 $0.00 $0.00 $34,201.74 $0.00 $0.00 $34,201.74 Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 3 of 5 A12.Page 166 of 463 Shipping Group Details Shipping To ACCOUNTS PAYABLE CITY OF EVANSTON 2100 RIDGE AVE 4TH FL EVANSTON, IL 60201-2716 (847) 328-2100 Shipping Method Standard Delivery Quantity Subtotal VLA SQL SERVER STD LIC/SA PER 2 CORE LIC Estimated delivery if purchased today: Mar. 17, 2022 Contract # C000000765005 Customer Agreement # CMT1176800 $1,364.34 4 $5,457.36 Description SKU Unit Price Quantity Subtotal VLA SQL SERVER STD LIC/SA PER 2 CORE LIC A6756568 -4 - Quantity Subtotal VLA WINDOWS SERVER DATACENTER PER 2 CORE LICENSES LIC/SA Estimated delivery if purchased today: Mar. 21, 2022 Contract # C000000765005 Customer Agreement # CMT1176800 $293.31 98 $28,744.38 Description SKU Unit Price Quantity Subtotal VLA WINDOWS SERVER DATACENTER PER 2 CORE LICENSES LIC/SA AA367048 -98 - Subtotal: Shipping: Environmental Fee: Estimated Tax: Total: $34,201.74 $0.00 $0.00 $0.00 $34,201.74 Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 4 of 5 A12.Page 167 of 463 Important Notes Terms of Sale This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable. Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a- Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier. Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm. Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”). In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier. In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier. Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement. For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier encourages customers to dispose of electronic equipment properly. Electronically linked terms and descriptions are available in hard copy upon request. Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Page 5 of 5 A12.Page 168 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Audrey Thompson, Interim Parks & Recreation Director CC: Kenneth Cherry, Recreation Manager Subject: Approval of the agreement with Evanston Township High School to supply lunches for the 2022 Summer Food Program Date: March 28, 2022 Recommended Action: Staff recommends that City Council authorize the City Manager to execute an agreement with Evanston Township High School (ETHS) located at 1600 Dodge Ave, Evanston, IL 60201, to provide lunch meals for the 2022 Summer Food Program in the not-to-exceed amount of $3.55 per meal and $4.00 for special diet meals. Funding Source: This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of meals served and varies depending on the level of participation. The City's estimated reimbursement is calculated using our application's highest daily participation level. Funding for this program is budgeted in business unit 100.30.3050 in various line items. There is a food budget allocation of 100.30.3050.65025 for $131,500.00. Projected expenses for food costs are $127,000 Projected revenue reimbursement is $150,000 Council Action: For Action Summary: The City participates in a Summer Food Service Program (SFSP), which is a program sponsored by the USDA (U.S. Department of Agriculture) and administered by the Illinois State Board of Education (ISBE) to provide free breakfast and lunch to all youth ages 1 -18. The lunch program will be held Mondays-Fridays, June 13– August 12, 2022, at the following sites: Robert Crown Center, Fleetwood-Jourdain Center, Mason Park, Oakton School, King Arts School, and Dewey School. There will be a slight increase from the previous year, due to camps running at their normal capacity. A13.Page 169 of 463 The current rate of reimbursement set by the Federal Government is $2.60 per breakfast and $4.56 per lunch served. For 2020, 7,802 breakfast meals and 17,914 lunch meals were served. Reimbursement totaled $133,859.99 due to an increased reimbursement rate due to pandemic. For 2021, 10,965 breakfast meals and 30,853 lunch meals were served. Reimbursement totaled $131,198.11, with rates being brought back to pre-pandemic levels. Meals will be prepared at ETHS by their kitchen staff then picked up and transported to the meal sites by city staff. Parks and Recreation staff is responsible for the overall coordination of each site, including set up, distribution, monitoring, safety, clean up and record keeping. Non Competitive Bid Award Regulations for Summer Food Programs (7 CFR 225.15(b)(1) The Federal regulations allow programs that sponsor Summer Food Programs to first consider their local School district as a source for obtaining meal service. Utilizing ETHS or another local public school to prepare or obtain meals does not require a competitive bid process. The site must be approved by the Illinois State Board of Education, which has approved ETHS to supply meals for our program. ETHS is also accustomed to preparing large numbers of meals during the school year and has the facilities and the staff to prepare meals for the SFSP. In addition, the ETHS staff is very knowledgeable about the USDA requirements and meal standards, which must be met. Therefore, ETHS's per-meal cost rates are within the budgeted reimbursement amount pre - determined by the Federal Government. Staff will prepare breakfast meals at the Fleetwood-Jourdain Center with food purchased from local grocery supply stores. Attachments: Proposal From Evansnton Township High School Illinois State Board of Education Contract Page 2 of 7 A13.Page 170 of 463 Evanston Township High School’s Proposal to Furnish Food Service to City of Evanston’s Summer Camps 2022 Evanston Township High School (“Vendor”) proposes to furnish the following for the City of Evanston’s (“City”) Summer Camps 2022: 1.Bulk lunches to the Fleetwood Jourdain Community Center,Mason Park Community Center, Robert Crown Community Center, Kings Arts Middle School, Oakton Elementary and Dewey Middle School. a.Meals, when served in the designated portions, will meet all meal pattern requirements of the Summer Food Service Program Meal Pattern and will include the appropriate amounts of meat/meat alternate, vegetables, fruits, grains and milk. b.Meals will be prepared at Evanston Township High School according to the final menu to be agreed upon by both parties by May 1, 2022. c.The menu is subject to change based on food cost and availability. d.The number of meals will be based on a weekly order estimate given on the Thursday of the prior week. i.Count can be adjusted no later than 3 days prior to production. If less than a 3-day notice is given, the weekly estimate will be billed accordingly. 2.City of Evanston will deliver meals to all locations. a.Meals will be packed by the City of Evanston into sack lunches and distributed as needed. b.All unsold food will be communicated to allow ETHS to track and maintain accurate projections of food quantities. c.Soiled bins, leftovers and other items will be picked up by the City of Evanston and dropped off to ETHS no later than 1:30 PM. 3.Vendor assumes full responsibility for the food safety of the meals until they are taken to location, at which time the City will assume responsibility for the safe handling and serving of the meals. 4.Vendor will begin service on June 13, 2022 and the final day of service will be August 12, 2022. Page 3 of 7 A13.Page 171 of 463 5.The price per lunch is $3.55. a.Special diet price is $4.00. b.Paper products such as plates, napkins and paper lunch bags will be charged as needed, on a per case basis. 6.A monthly invoice will be submitted to the City by the fifth day of each month by Vendor for the preceding month. 7.Payment is due to vendor within thirty (30) days of receipt of the invoice. Payments will be sent to: a.ETHS Nutrition Services Department Evanston Township High School District #202 1600 Dodge Avenue Evanston, IL 60204 __________________________________________________________ Evanston Township High School, Dist. # 202 City of Evanston ____________________________________ Date Date 2 Page 4 of 7 A13.Page 172 of 463 Illinois State Board of Education Nutrition & Wellness Programs Division 100 North First Street, W-270 Springfield, IL 62777-0001 THIS AGREEMENT is made and entered into by and between: ___________City of Evanston______________________________________________________________ Name of Sponsor and ________Evanston Township High School_________________________________________________. Name of Vendor The Vendor agrees to furnish meals as ordered by the Sponsor for the period of: ____June 13, 2022__________________ to ______August 12, 2022______________ Based on the following: Meal Type Estimated Servings per Day Estimated Number of Serving Days Unit Price Total Price Breakfast N/A AM or PM Snack N/A Lunch 825 40 3.55 117,150 Supper N/A The Vendor agrees to deliver _________N/A____________ (unitized or bulk) meals ____________N/A_____________ (inclusive or exclusive) of milk on a daily basis to the location(s) during the timeframes indicated in Schedule A, attached hereto and incorporated into this Agreement. The unit prices of each meal type which the Vendor agrees to furnish must be written in ink or typed in the blank space provided above. The price should be based on costs less the value of government donated foods provided by the Sponsor (this adjustment may be reflected in the unit price or in an adjustment on the final billing). The Vendor may not subcontract for the total meal, with or without milk, or for the assembly of the meals. The unit prices submitted are based on the cycle menu in Schedule B, attached hereto and incorporated into this Agreement. The meals furnished shall meet or exceed Summer Food Service Program (SFSP) meal pattern requirements as specified in Schedule C, attached hereto and incorporated into this Agreement, and Title 7, Part 225 of the Code of FOOD SERVICE AGREEMENT Summer Food Service Program (SFSP) Contracts Less Than $250,000 Page 5 of 7 A13.Page 173 of 463 Federal Regulations. If the Sponsor elects to participate in the offer vs serve option allowed in Section 225.16(f), the parties agree to meet the requirements defined in Part 210 of Title 7 of the Code of Federal Regulations, and an appropriate meal plan (Schedule C) must be added to this Agreement. Notification of any changes in approved sites will be made by the Sponsor not less than ___3__ days prior to the day delivery of the meals are to begin or end. The Sponsor reserves the right to increase or decrease the number of meals ordered on ____72____hour(s) notice. Less notice may be provided, if mutually agreed upon between the parties of this Agreement at the time notice is given. The Vendor agrees to package and deliver meals in containers that meet local health standards. Foods subject to spoilage must be maintained at temperatures of less than 41 degrees Fahrenheit or at 140 degrees Fahrenheit or above, as applicable, during transport. The Vendor assures it has State or local health certification at the meal preparation facility(ies) and that health and sanitation requirements will be met at all times. The Vendor must ensure that meals are inspected periodically to determine bacteria levels. The bacteria level results must be promptly sent to the Sponsor and the State Agency. The Vendor shall attach a ticket with each delivery specifying the date and quantity of meals by type that are provided. The delivery ticket must also state the menu for the day so each site can ensure the proper meals are being delivered. The Sponsor or Sponsor’s representative must sign each delivery ticket, keep a copy, and document any discrepancies. The Vendor shall promptly submit itemized invoices to the Sponsor _________Monthly_________ (weekly or monthly), which specify the quantity of meals by type delivered during the preceding ______Month_______ (week, month). Invoices not provided within the time limit may be disallowed by the Sponsor. The Vendor shall not be paid for unauthorized menus, incomplete meals, meals that do not comply with SFSP meal pattern requirements (Schedule C), meals not delivered within the specified delivery time period, meals rejected because they do not comply with temperature requirements, or foods that are substandard in quality or show signs of spoilage. The Vendor is responsible for any costs the Sponsor may incur as a result of replacing these meals. Vendors will be informed within forty-eight (48) hours of any disallowed meals. The Vendor shall be paid by the Sponsor for all meals delivered in accordance with this contract and SFSP regulations. Neither United States Department of Agriculture (USDA) nor the State Agency assumes any liability to the Vendor, nor for payment to the Sponsor or Vendor of differences between the number of meals delivered by the Vendor and the number of meals served by the Sponsor that are eligible for reimbursement. Page 6 of 7 A13.Page 174 of 463 The Sponsor shall have the option to cancel this Agreement if the Federal government withdraws funds to support the SFSP. It is further understood that, in the event of cancellation of this Agreement, the Sponsor shall be responsible for meals that have already been assembled and delivered in accordance with this Agreement. The Vendor agrees to maintain all records (supported by invoices, menus, production records, receipts, etc) that the Sponsor needs to meet its responsibilities under Title 7, Part 225 of the Code of Federal Regulations. These records shall be available for inspection and audit by representatives of the Sponsor, the Illinois and/or Chicago Department of Public Health, the State Agency, U.S. Department of Agriculture, and the U.S. General Accounting Office at any reasonable time and place for up to three years from the date of receipt of final payment or until final resolution of any audits or investigations. The Vendor shall comply with the appropriate bonding requirements, as set forth in subsections 225.15(m)(5) through (m)(7) of Title 7 of the Code of Federal Regulations. This Agreement may be terminated by either party upon thirty (30) days written notification. This Agreement is hereby executed by the following parties as of the date indicated below: Vendor Representative’s Signature Printed Name of Vendor Representative Title Date Sponsor Representative’s Signature Printed Name of Sponsor Representative’s Signature Title Date Acceptance of Agreement Page 7 of 7 A13.Page 175 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Cara Pratt, Sustainabilty and Resilence Coordinator CC: Kelley Gandurski, Interim City Manager Subject: Evanston Municipal Operations Zero Emissions Strategy Date: March 28, 2022 Recommended Action: Staff recommends that the City Council review the Municipal Operations Zero Emissions Strategy Report as well as the Advisory Memos from the Environmental Board and Utilities Commission and provide staff with direction on how to proceed with the City's goal of achieving carbon neutrality for municipal operations by 2035 as stated in the 2018 Climate and Resilience Action Plan. Council Action: For Action: Accept and Place on File Summary: The Evanston Municipal Operations Zero Emissions Strategy (ZES), developed by City of Evanston staff, the Center for Neighborhood Technology, and Elevate Energy, is attached for review. It was completed in August 2021 and is meant to serve as a guide for a chieving carbon neutrality for municipal operations by 2035 as stated in the 2018 Climate and Resilience Action Plan. The final version of the ZES was discussed at several Evanston Utilities Commission and Evanston Environment Board meetings, and advisory memorandums from both groups are included as attachments for review. The ZES outlines three different scenarios for achieving carbon neutrality in municipal operations by 2035 against the business-as-usual (BAU) baseline with varying degrees of ambition and cost: Scenario 1: Transformative Change; Scenario 2: Fundamental Change; and Scenario 3: Initial Change. Both the Utilities Commission and the Environment Board recommend Scenario 1. The ZES also offers nine strategies for achieving carbon neutrality; six pertaining to buildings and streetlights and three pertaining to the municipal fleet. Further detail of the nine strategies follows, paraphrased from the text of the full ZES: Buildings and Streetlights A14.Page 176 of 463 Rightsizing Rightsizing Evanston’s building portfolio is an immediate opportunity to eliminate energy consumption by retiring space that may not necessarily be needed for the City to serve the people of Evanston. As the world emerges from lockdown due to the global pandemic, this timing presents an opportunity to review the usage of facilities and identify a space utilization strategy for the building portfolio. Additionally, adaptive reuse of municipal buildings can represent positive changes in communities and set an example that prioritizes revitaliza tion versus tear downs and rebuilding. Reducing just 10% of square footage will reduce emissions by up to 3% against 2035 BAU. Energy Efficiency Energy consumption in buildings represents the majority of Evanston’s municipal emissions (80%). Within this 80%, the majority is attributed to electricity consumption while a smaller percentage is attributed to natural gas combustion. Lighting upgrades, installation of high efficiency heating and cooling systems, and building envelope improvements via air sealing and insulation will result in significant reductions in both electricity and natural gas usage. By 2035, energy efficiency strategies in municipal buildings can reduce emissions by up to 16% against 2035 BAU. Electrification Natural gas consumption accounted for 15.4% of Evanston’s municipal greenhouse gas emissions in 2018. These direct emissions originate from the combustion of fossil fuels, so eliminating their use as much as possible is a key component of a carbon neutrality goal. Electrification is a fuel switching strategy that replaces fossil fuel burning end uses such as heating, hot water heating, and cooking with systems and appliances that rely on electricity instead of natural gas or fuel oil. Onsite Renewable Energy Evanston currently maintains two onsite solar photovoltaic (PV) systems within its portfolio, at the water treatment facility and Levy Senior Center. In 2018 these systems generated approximately 36,208 kWh, roughly amounting to just 0.12% of Evanston’s total electricity consumption. An initial analysis of rooftop square footage and shading shows that the City’s rooftops could possibly generate up to 4.6 million kilowatt hours. This potential, paired with decreasing costs of solar technologies, makes onsite solar an important part of Evanston’s carbon neutrality pathway. Evanston municipal building rooftops could support enough onsite solar PV to generate up to 15% (4.6 million kWh) of its total annual electricity consumption in 2035. Offsite Renewable Energy Offsite renewable energy generation allows Evanston to tap into additional solar potential via solar installation from a nearby location or through a community solar installation. These investments made in sourcing energy from other closely situated renewable sources will aid the City’s efforts and mission in a multitude of ways, such as reducing emissions associated with municipal operations, encouraging community choice and access to the benefits of renewable energy by its subscribers, and supporting the local green economy’s job growth. By 2035, offsite renewable can meet up to 50% of municipal electricity needs. Page 2 of 102 A14.Page 177 of 463 Efficient Streetlights Evanston maintains 6,000 streetlights across the city. In 2018, streetlights emitted 1,764 metric tons of carbon dioxide equivalent (MTCO2e) or 8.3% of the total municipal GHG emissions inventory. Evanston has already implemented some efficient lighting strategies but can continue to improve. The 2018 Streetlight Master Plan Study provides more detail on existing lighting, challenges, and opportunities. By 2035, energy efficiency streetlights will reduce emissions by 170 to 340 MTCO2e, ranging from 1 to 2% savings against 2035 BAU. Fleet Clean Fuel Technologies Battery electric vehicles (BEVs) are powered by an internal battery that when depleted is recharged by connecting to electricity. While this technology may not be suitable for some special purpose vehicles and heavy-duty vehicles at the present time, a large portion of City’s sedans, SUVs, trucks, and motorcycles can accommodate this fuel switching approach. Looking ahead, the City will reassess opportunities to include additional vehicle types each year, since this is a rapidly changing technology. Biofuel s and renewable diesel may also be lower-carbon fleet solutions the City may consider. In order for the City to achieve carbon neutrality through one of the three scenarios, the City must reduce its fossil fuel vehicle fleet by 55 to 92% through rightsizing and replacing those vehicles with a mix of electric and biofuel vehicles, leading to a fuel consumption reduction of 70 to 95%. Fleet Management and Rightsizing The current Evanston fleet includes many vehicles with low annual mileage. This presents an opportunity for combining vehicle uses and rightsizing the fleet. The overall fuel economy of vehicles for sale in the market is improving, so much of this change will occur naturally with fleet turnover; however procurement with a focus on fuel economy sh ould be a priority. Additionally, smaller, lighter vehicles should be chosen when they can meet City needs. The typical passenger vehicle in the current fleet is a sports utility vehicle (SUV) or pickup truck. Replacing some of these vehicles with sedans would save energy, emissions, fuel cost, and purchase cost. Improvements in data quality control with Evanston’s existing fleet and fuel tracking systems will enable closer management of vehicle activity and emissions. Early decommissioning of fossil fuel fleet vehicles and ending the practice of transferring older vehicles between departments may help Evanston meet its climate targets sooner. Transitioning the fleet to more electric vehicles is likely to save maintenance costs, as electric vehicles do not have the fluids and moving parts of internal combustion engines and have much fewer manufacturer recommended maintenance tasks. By 2035, through fleet management and rightsizing, Evanston could see an improvement in MPG (miles per gallon) by 80 to 174%. Vehicle Miles Traveled (VMT) Reduction City of Evanston vehicles logged at least 1.5 million miles in 2018. A balanced portfolio of emissions reduction action requires that the vehicle miles traveled for city business decrease 20-30% by 2035. Ensuring staff have the tools and resources they need to avoid traveling will be the most cost-effective fleet strategy. Departments should be given clear data on their vehicle use with associated targets for reduction. When travel in Evanston fleet vehicles is necessary it should be done efficiently. Routes for vehicles such as garbage trucks should continue to be analyzed for efficiency – fuel savings may be possible by changing routes or adjusting vehicle overnight parking locations. Staff should be encouraged, expected, and Page 3 of 102 A14.Page 178 of 463 rewarded for traveling to meetings virtually, by bicycle, on foot, or by public transit. Current vehicle uses should be analyzed to determine use purposes that could be replaced by other modes. Staff commutes are outside of the scope of Evanston’s municipal operations GHG inventory, however best practice for climate action would encourage staff to reduce the GHG emissions associated with their commute. The location of City facilities should be prioritized for location efficiency and access by transit and other non -auto transportation modes. By 2035, through VMT reduction strategies, vehicle miles traveled could be reduced by 20 to 30%. encourages also ZES the strategies, its aforementioned the to addition In nine recommendations to be incorporated into the budgeting and capital planning process with careful input from staff in order to achieve carbon neutrality for municipal operations by 2035. The ZES calls for an annual evaluation, which will include reporting on metrics for each strategy, identification of successes and challenges, an d an overall assessment of progress, with results that are shared with external stakeholders across the community. Furthermore, financing the implementation of the ZES strategies represents a significant investment for the City of Evanston, one that goes above and beyond current operational budgets. The ZES suggests several options for the City to consider including federal and state subsidies, municipal green bonds, internal revolving loan funds, utility incentives, property assessed clean energy programs, fee and/or philanthropy, corporate contracting, energy performance increases. Attachments: Evanston Environment Board Advisory Memo Evanston Utilities Commission Advisory Memo Evanston Municipal Operations Zero Emissions Strategy FINAL Page 4 of 102 A14.Page 179 of 463 March 10, 2022 Advisory Memo To:Kelley Gandurski, Interim City Manager cc:Members of City Council Dave Stoneback, Acting Deputy City Manager Cara Pratt, Sustainability Coordinator Tucker Partel, Chair, and Christopher Skey, Co-Chair, Utilities Commission From:Evanston Environment Board Subj:Evanston Municipal Zero Emissions Strategy Next Steps The Evanston Municipal Operations Zero Emissions Strategy (ZES), which was completed in August 2021 by CNT and Elevate Energy, lays out strategies to guide the City of Evanston in reaching net zero emissions by 2035, as required by the 2018 Climate Action & Resilience Plan (CARP). The ZES outlines three different overall scenarios and nine strategies for making progress toward this goal against the business-as-usual (BAU) baseline. The Environment Board urges the City to pursue what the report calls Scenario 1: Transformative Change.To that end, the Board recommends moving forward without delay, giving priority to investments that (a) promise the greatest reduction in GHG emissions and most rapid return on investment; (b) are visible to the community; and (c) can serve as pilots with the potential for replication in the community. We were asked by staff to prioritize action on the nine strategies laid out in the report (three related to the fleet, the remainder to buildings and streetlights). Because specific decisions may depend on many factors that are unknown to us, instead we urge that the City apply the three review criteria listed above. In addition,whenever there is an opportunity to choose a low–carbon path — for example, in setting procurement policies and making purchasing decisions — the City also should always choose the low–carbon option. If it is deemed essential to select a “higher carbon” option, the City should offset that decision with one that more than balances the increase in emissions. Although zero waste goals were outside the scope of the ZES report, GHG contributions from Scope 3 emission sources can be significant, and we urge the City to address these sources in procurement policies. Page 5 of 102 A14.Page 180 of 463 Equity should be centered in implementing all strategies, and available funding should allow the City to move more rapidly on some strategies. We suggest that downsizing buildings should be lower priority, because there are community concerns that will require time and extensive engagement to resolve. The Environment Board urges that these recommendations be incorporated into the budgeting and capital planning process with input from staff and the Board. We further call for a ZES report to the Environment Board and external stakeholders across the community at intervals of no less than once a year, beginning in December 2022, to include metrics for each activity as well as successes, challenges, and opportunities. We should not let cost hinder this work. All opportunities for financing should be pursued, including federal and state subsidies, municipal green bonds, internal revolving loan funds, utility incentives, property assessed clean energy programs, energy performance contracting, and corporate philanthropy. Staff should be assigned to this work. In sum, the City of Evanston, in its municipal operations, must demonstrate leadership and serve as a model for the whole community. We should not be afraid to experiment, take risks, and share what we are learning. There is no time to waste. Evanston Municipal Zero Emissions Strategy Next Steps March 10, 2022 Page two Page 6 of 102 A14.Page 181 of 463 Statement of the Evanston Utilities Commission Regarding the Evanston Municipal Operations Zero Emissions Strategy Report March 11, 2022 Background The Utilities Commission (UC) appreciates the opportunity to provide this statement to the City Council and the City Staff regarding the Zero Emissions Strategy (ZES) Report prepared by energy consultant Elevate. The UC’s members have reviewed the ZES Report carefully, and the report has been the subject of discussion at multiple UC monthly meetings. In addition, the UC’s members have reviewed a memorandum recently provided by City Staff regarding the ZES Report (Staff Memorandum). The UC appreciates the efforts of both City Staff and Elevate with respect to the ZES Report. While the UC has reservations about some aspects of the ZES Report, the UC has no doubt that the efforts of City Staff and Elevate relating to the ZES Report align generally with the City’s 2018 Climate Action and Resilience Plan (CARP) and our community’s strong engagement on sustainability issues. The UC is not unanimous in its support for all aspects of the ZES Report. UC members have raised substantive questions about the ZES Report’s methodology, data, cost estimates, and overall rigor. These questions were raised in good faith in an attempt to understand and evaluate the complex issues and options addressed in the ZES Report. Although the UC believes that the ZES Report is lacking in some respects, the UC also finds that the ZES Report may serve as a useful tool to aid the City in determining effective, cost-efficient strategies to meet certain CARP goals. The ZES Report is certainly not the “last word” on reducing City emissions; however, the report contains ideas, options, and recommendations that the City Council and City Staff can use as a general guide to advance the City’s sustainability efforts. The UC also is keenly aware that the ZES Report comes at a time of dynamic changes regarding energy and sustainability, including: rapid advances in a range of energy technologies; changes in energy markets; ongoing modifications in energy and sustainability regulatory models; and a fluid sustainability policy landscape at international, federal, state, and local levels. Thus, the UC finds that implementation of the ZES Report will require City leadership and City Staff to act with flexibility in coming years, as some of the ZES Report’s strategies may become less attractive, while other strategies not set forth in the ZES Report become available and useful. UC Recommendation In light of, and subject to, the comments in this statement, the UC supports the ZES Report’s “Scenario One: Transformative Change.” The UC believes that approach reflects our community’s deep concern about climate change and sustainability issues, and our collective commitment to municipal leadership is addressing those issues. Page 7 of 102 A14.Page 182 of 463 The UC recognizes that Scenario One: Transformative Change is the most expensive option presented by the ZES Report. The UC understands that not all Evanston residents will be comfortable with an endorsement of that option, given other financial stresses and priorities that are important to our community. Accordingly, in supporting Scenario One: Transformative Change, the UC strongly advises that the City should creatively and aggressively pursue funding sources for the cost of implementation that minimize financial burdens upon Evanston residents to the maximum extent reasonably possible. A number of such funding sources are identified in the final paragraph of the Staff Memorandum, and the UC expects that in coming years additional funding sources and cost-efficient market alternatives will likely become available as well. By accessing those funding sources and market alternatives, the City can demonstrate innovative leadership not only on sustainability issues, but also on funding strategies. The UC appreciates the City Council’s and City Staff’s consideration of this statement. Page 8 of 102 A14.Page 183 of 463 Evanston Municipal Operations Zero Emissions Strategy Fleetwood Jourdain Community Center – Evanston, Illinois Page 9 of 102 A14.Page 184 of 463 2 Mayor’s Office 2100 Ridge Avenue Evanston, IL 60201-2798 T 847.866.2979 www.cityofevanston.org August 17, 2021 Greetings, In 2018, the Evanston City Council adopted its most recent Climate Action and Resilience Plan (CARP), establishing ambitious climate-related goals. These targets cover a diverse range of topics and achieving them will require a broad array of policy and programmatic interventions. One of the goals relates to the City's own internal operations, specifically, calling for municipal operations to be carbon neutral by 2035. This is no small feat: not only does the City of Evanston employ hundreds of people and deploy diverse fleets of vehicles that perform highly complex functions, but we also maintain a water treatment plant. This sophisticated facility engages in energy -intensive activity and must operate at a high level at all times in order to guarantee access to clean, safe water not only to Evanston's 78,000 residents but also to our visitors and residents of several nearby municipalities to whom we provide water. As challenging as it might be to achieve this goal, it is essential that we start here. First of all, the City cannot possibly ask our residents and partners to engage in this difficult work if we are unwilling to do so ourselves. Secondly, we have a critical opportunity, by succeeding in this effort, to demonstrate that dramatic climate action, though not easy, is possible. Finally, and perhaps most importantly, we must model a willingness to accept tough tradeoffs in pursuit of our climate goals. These decisions are not easy, and these actions are not free, at least in the short term. But they are worth it. This document outlines three different scenarios that would enable us to achieve this 2035 goal. In so doing, it not only charts a potential course for our City as we implement CARP, but it also informs all of us about some of the choices that lie ahead. That is, it is both a necessary blueprint and an invaluable educational tool. I would like to thank everyone who worked so hard to create this document, from City staff, to consultants, to our Utilities Commission and City Council. I am especially grateful to the many community activists who have advocated on this issue with tenacity, strategy, and deep knowledge. It is your passion and hard work that gives me confidence not only that we can achieve this specific goal, but also that we have the capacity to meet the climate crisis with the kind of action it requires. Thank you. Sincerely, Daniel Biss Mayor, City of Evanston Page 10 of 102 A14.Page 185 of 463 3 Acknowledgements City Council and the Mayor Mayor Daniel Biss 1st Ward Councilmember Clare Kelly 2nd Ward Councilmember Peter Braithwaite 3rd Ward Councilmember Melissa A. Wynne 4th Ward Councilmember Jonathan Nieuwsma 5th Ward Councilmember Bobby Burns 6th Ward Councilmember Thomas M. Suffredin 7th Ward Councilmember Eleanor Revelle 8th Ward Councilmember Devon Reid 8th Ward Councilmember Cicely L. Fleming Members of the Utilities Commission Richard Shure, Chair Tucker Partel, Vice Chair Carl Bova David Everhart Christopher Skey George Varela City Staff Erika Storlie, City Manager Kimberly Richardson, Deputy City Manager Kelley A. Gandurski, Deputy City Manager Luke Stowe, Administrative Services Director David Stoneback, Public Works Agency Director Kumar Jensen, Chief Sustainability and Resilience Officer Lara Biggs, Capital Planning and Engineering Bureau Chief Sean Ciolek, Division Manager of Facilities & Fleet Management Stefanie Levine, Senior Project Manager Shane Cary, Architect/Project Manager Anil Khatkhate, ADA/CIP Project Manager Jessica Hyink, Transportation and Mobility Coordinator Susie Hall, Management Analyst Kenneth Palmer, Facilities & Fleet Supervisor Paul Moyano, Senior Project Manager Liam Engel, Sustainability Fellow Ajiah Gilbert, Sustainability Fellow Consultant Support Elevate Anthena Gore, Project Manager Vito Greco Sandra Henry Lucas Kappel Kristofer Kiszynski Elena Savona Mary Jo Warskow Lindy Wordlaw Center for Neighborhood Technology Cyatharine Alias Jennifer McGraw Page 11 of 102 A14.Page 186 of 463 4 Table of Contents Executive Summary 5 Section 1. An Introduction – Municipal Operations Zero Emissions Strategy 8 Section 2. Establishing a Baseline: The 2018 Municipal Greenhouse Gas Inventory 10 Evanston’s 2018 Emissions Baseline 10 Emissions by Scope 11 Business as Usual 13 Carbon Neutrality: Three Pathways to Success 14 Section 3. Evanston’s Carbon Neutrality Roadmap 15 3.1 Strategies: Buildings + Streetlights 18 Strategy 1. Rightsizing 23 Strategy 2. Energy Efficiency 24 Strategy 3. Electrification 25 Strategy 4. Onsite Renewable Energy 26 Strategy 5. Offsite Renewable Energy 26 Strategy 6. Efficient Streetlights 27 3.2 Strategies: Vehicle Fleet 28 Strategy 7. Clean Fuel Technologies: Electric Vehicle + Biofuels 30 Strategy 8. Fleet Management and Rightsizing 32 Strategy 9. Vehicle Miles Traveled (VMT) Reduction 35 3.3 Strategy Summary 37 Section 4. Next Steps 42 Appendices Appendix 1: City of Evanston Climate Action Timeline 44 Appendix 2: Case Study Excerpts: Fire Station #1; Fleetwood Jourdain Community Center; Service Center 45 Appendix 3: City of Evanston Fleet Action Plan 70 Appendix 4: Technical Assumptions 92 Page 12 of 102 A14.Page 187 of 463 5 Executive Summary During two great challenges of 21st century, the City of Evanston has remained steadfast and even strengthened its commitment to immediate and decisive action on climate equity and community resilience. The looming threats of global warming, resulting in acute shocks such as flooding and urban heat island effect, couple with the current global health crisis of COVID-19, have challenged every city to respond, act and expand its efforts to serve its community. The City of Evanston has proven to be a nationally-recognized leader in these uncertain times, as in June the City was named an “All-America City” by the National Civic League for its strategic approaches for building a more equitable and resilient community. Demonstrative efforts include the City of Evanston becoming the first city in the United States to establish a local reparations program, and establishing a city-operated one-stop shop for community resources in response to dire community needs. In addition, Evanston’s decades -long action on climate and equity have paved the way for bold, inclusive, and innovative initiatives that set an international example for how cities can center equity and move their climate goals forward. In 2018, the City Council, led by Mayor Stephen H. Hagerty, adopted the Evanston Climate and Resilience Plan (CARP), the City’s third climate action plan that accelerated the City’s increasingly progressive climate goals over the last two decades. The strategies in CARP sought to reduce emissions that are the root cause of climate change (mitigation) while simultaneously preparing for the impacts of climate change by addressing our ability to adapt and respond (resilience). CARP outlined strategies for the entire community and specific goals pertaining to City of Evanston municipal operations including carbon neutrality for municipal operations by 2035. We define carbon neutrality as having a net zero carbon footprint, which refers to achieving net zero carbon dioxide emissions by balancing carbon emissions with carbon removal (often through carbon offsetting) or simply eliminating carbon emissions altogether (the transition to a "post-carbon economy"). This document, the Evanston Municipal Operations Zero Emissions Strategy (ZES), outlines three different scenarios for achieving carbon neutrality in municipal operations by 2035 against the business-as-usual (BAU) baseline (Figure 1). By employing nine strategies at varying penetration rates by scenario, City of Evanston can achieve carbon neutrality by 2035. Scenario 1 is the most aggressive and is characterized by reducing municipal square footage by 10% through rightsizing, aggressive energy efficiency measures and electrification by limiting natural gas consumption to just the water treatment plant, which is largely connected to emergency backup generation. It features onsite renewable energy at full generation capacity on municipal rooftops while employing offsite renewable energy procurement to meet at least 50% of electricity needs in 2035. Scenario 1 includes replacing a significant portion of vehicles with electric vehicles and biofuels, reducing the number of vehicles while improving maintenance, and reducing overall vehicle miles traveled. Remaining emissions would be addressed by the purchase of renewable energy credits, renewable gas certificates and other appropriate, locally-sourced offsets. Page 13 of 102 A14.Page 188 of 463 6 Scenarios 2 and 3 including the same strategies with varying penetrations, although Scenario 3 does not include any elimination of municipal square footage (rightsizing). All scenarios rely on the purchase of renewable energy credits, renewable gas certificates or carbon offsets. Figure 1. Getting to Zero – 3 Scenarios against Business-As-Usual While the scenarios described are aggressive, there are three constraints in particular that present as top challenges to achieving the goal of carbon neutrality. As mentioned, the water treatment plant will continue to rely on natural gas for its emergency backup generation, which will represent approximately 40% of emission in the 2035 BAU. Secondly, electrifying buildings will result in a temporary increase in electricity emissions. As the electric grid continues to decarbonize, “fuel-switching” means that buildings will eventually benefit from decreasing emissions. Decarbonizing the grid is an external factor which will take time; in the interim electricity emissions can be mitigated by deploying onsite or offsite renewable energy. Third, there will be remaining electricity, natural gas and fuel consumption in 2035 that will result in leftover emissions, even with full implementation of strategies. This is not uncommon. The purchase of renewable energy certificates and offsets will play a role in the City of Evanston’s carbon neutrality. Other relevant challenges will be noted as the scenarios are explained. Page 14 of 102 A14.Page 189 of 463 7 Table 1. Strategies – Evanston Zero Emissions Strategy The technology associated with the strategies shown in Table 1 exists now and can be implemented immediately, particularly those that are not likely to be replaced by emerging technologies by 2035. This includes widely accepted energy efficiency strategies, onsite renewable energy, electric vehicles and even heat pump technology in smaller buildings. As Evanston moves from adoption of this plan to execution of the strategies, it will be incumbent upon those responsible for its implementation to identify the appropriate timeframe for each strategy – which in some cases is likely to be impacted by the financial means to support it. Implementation costs for the Evanston Zero Emissions Strategy fall into two segments: one-time investment costs (construction, infrastructure, etc.) and annual operating expenditures (Table 2). The values noted are meant to indicate a magnitude of costs, and do not replace the need for independent financial analysis on a project-by-project basis. Annual costs overall represent a total annual savings in comparison to current operations, but savings versus cos ts vary between each strategy and scenario. Table 2. Implementation Costs by Scenario (estimated) Cost Range Scenario 1 Scenario 2 Scenario 3 One Time Costs (Range) $70,469,013 to $75,294,906 $52,817,915 to $57,770,806 $35,762,002 to $40,841,891 Annual Cost Savings ($3,700,273) ($1,929,819) ($1,433,271) Three years after the unanimous decision to adopt the Evanston Climate and Resilience Plan (CARP), the City of Evanston is taking strategic action for a carbon neutral future. The Evanston Municipal Operations Zero Emissions Strategy builds on decades of climate action described in the CARP, and calls for the municipality to a be model of equity-centered, outcome-focused and ambitious climate action that achieves the goal of carbon neutrality by 2035. Page 15 of 102 A14.Page 190 of 463 8 Section 1. An Introduction – Municipal Operations Zero Emissions Strategy The role of city government at the City of Evanston is accurately reflected in its own mission statement, which underscores the commitment “to promoting the highest quality of life for all residents by providing fiscally sound, responsive municipal services and delivering those services equitably, professionally, and with the highest degree of integrity.” Evanston’s mission describes an action-oriented and progressive City, committed to serving its constituents and those who live, work and play in Evanston. The City of Evanston has taken significant steps to reduce the environmental impacts, particularly to reduce greenhouse gas emissions (GHGs), harmful emissions that are proven to cause climate change. Given that the impacts of climate change are no longer debatable and the reality that those least equipped to confront climate change typically face the most immediate threats in a changing world, the absence of climate action is unacceptable and does not align with the City’s mission. This City of Evanston Municipal Operations Zero Emissions Strategy (ZES) examines three separate pathways the City can take to reduce its emissions, decarbonize, and offset all its operational GHGs by 2035. This is no simple endeavor. As shown in the 2018 Evanston Municipal GHG Inventory, GHG sources electricity and natural gas consumption in municipal buildings, streetlights and traffic lights, and fossil fuel combustion of the City’s vehicle fleet – essentially all of Evanston’s municipal energy infrastructure. The ZES uses actual City data, policies and insight from stakeholders and City staff to form different strategies for the City to achieve carbon neutrality for its entire operations by 2035. The City is focusing on municipal operations first in ord er to serve as a model for how other cities and private property in Evanston can achieve the same ambitious goals. The City of Evanston has an established track record of climate action. Evanston achieved the goals of its first climate plan (2008) within f ive years and its second (2014) within two years. Over the last 15 years three different City administrations – Mayor Lorraine H. Morton, Mayor Elizabeth Tisdahl, and Mayor Stephen H. Hagerty – have pushed the envelope towards climate action, adopting ambitious goals in concert with leaders around the world, and most recently aligning Evanston’s climate efforts with the 2015 Paris Climate Accord. In 2018, Evanston became the first city in Illinois to set the goals of achieving 100% renewable electricity by 2030 and carbon neutrality by 2050, through adoption of the Climate Action and Resilience Plan (CARP). Notably, along with the stated 2050 goal, CARP set forth the commitment that “the City of Evanston will continue to lead by example by setting ambitious goals for municipal operations,” which include carbon neutrality for municipal operations by 2035. Mayor Daniel Biss, elected in 2021, will carry on this legacy of ambitious action through the pursuit of even more aggressive action than his Page 16 of 102 A14.Page 191 of 463 9 predecessors in order to ensure the City makes good on its climate commitments. See Appendix 1 for the City of Evanston Climate Action Timeline. This Strategy aligns with several long-term priorities held by City leadership. These include investments in City infrastructure and facilities such as fleet and facilities, enhancing community development and job creation opportunities by supporting climate action and resilience goals, expanding affordability and equity across the community and city operations, and stabilizing long-term finances through responsible management of city assets. The City of Evanston Municipal Operations Zero Emissions Strategy is a visionary and action-oriented document that outlines how through its municipal operations, the City can continue to lead by example towards its vision of “creating the most livable city in America." The City’s commitment to demonstrative leadership and its vision served as the foundation for organizing the approaches to emission reduction, which are characterized by prioritizing direct and aggressive emissions reductions ahead of more indirect actions. These approaches to emission reduction are ranked from most desirable to least: 1. Prevention of energy consumption by retiring or eliminating energy consuming assets 2. Avoiding any new fossil fuel infrastructure in the construction of new municipal buildings (e.g. natural gas, fuel oil) 3. Energy efficiency, or reducing energy use through building design, retrofit, and management 4. Onsite renewable energy generation (and storage) 5. Offsite renewable energy procurement 6. Continued consumption of onsite fossil fuels as efficiently as possible, with planned transition to non - fossil fuel systems The scope of the ZES centers around municipal operations and thus will significantly impact ca pital planning projects for municipal assets, particularly buildings, and the City’s process for vehicle replacement in the City fleet. The ZES outlines three different scenarios that range from most aggressive to least aggressive to achieve carbon neutrality through a set of actions. Each action carries an emissions reduction potential and other benefits, and a set of financial considerations that will require careful and more detailed analyses by the City. The ZES is meant to serve as a guide for decision-making in the current local political and financial contexts. Specific project costs will require further engineering and financial analyses on a case-by-case basis to inform final City Council decisions. The costs included in this document are meant to provide a reference for the magnitude and relative financial impact and should not be taken as a rigorous financial analysis. The subsequent report sections go into further detail around the business -as-usual (BAU) scenario (if no meaningful change is made to current policies) and each of the three carbon neutrality scenarios. Page 17 of 102 A14.Page 192 of 463 10 Section 2. Establishing a Baseline: The 2018 Municipal Greenhouse Gas Inventory Noted in the 2018 Climate Action and Resilience Plan, the City’s municipal operations only account for approximately 1% of Evanston’s total greenhouse gas emissions. Since the ZES is meant to target municipal operations only, it is important to understand the breakdown of the City’s GHG profile in order to determine a pathway to carbon neutrality. Evanston’s 2018 Emissions Baseline In 2018, municipal operations emitted 21,184 metric tons of carbon dioxide equivalent (MTCO 2e). As shown in Figure 1, 80% of the City’s 2018 municipal operations emissions are attributed to buildings, 12% to fleet, and 8% to streetlights. Figure 2. City of Evanston 2018 GHG Emissions, by End Use Consumption Page 18 of 102 A14.Page 193 of 463 11 When examining only the emissions associated with building operations, 80.6% is attributed to electricity consumption and 19.4% is attributed to natural gas combustion. However, for total emissions, 72% is attributed electricity consumption (64% in buildings with the remaining 8% by streetlights), 16% is attributed to natural gas combustion, and 12% attributed to fleet (Figure 2). Figure 3. City of Evanston 2018 Total GHG Emissions, by Emissions Source Emissions by Scope Established greenhouse gas accounting protocols categorize emissions within one of the following standard emissions scopes: Direct Emissions (Scope 1) Direct emissions (Scope 1) occur from onsite combustion or mobile sources that are directly controlled by an organization, such as fuel combustion in buildings and vehicles. In the City of Evanston’s municipal operations, Scope 1 emissions come from natural gas consumption used for heating in buildings, and fuel consumption of the City vehicle fleet, and account for 27.2% of the City’s emissions (Figure 3). 1,762 (8%) 13,652 (64%) 3,284 (16%) 2,486 (12%) 0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000 Electricity (Streetlights) Electricity (Buildings) Natural Gas Fleet MT CO2e 2018 TOTAL GHG EMISSIONS BY EMISSIONS SOURCE Page 19 of 102 A14.Page 194 of 463 12 Indirect Emissions (Scope 2) Indirect emissions (Scope 2) derive from the purchase of electricity, steam, heat, and cooling. Th ese emissions are deemed indirect because they occur offsite at the site of generation, rather than at the organization’s building or facility; however, the responsibility or ownership of said emissions rests with the organization because they are solely a result of the organization’s energy consumption. In the City of Evanston’s municipal operations, Scope 2 emissions are attributable to the electricity consumption within buildings, streetlights, and traffic lights, and represent 72.8% of the City’s total emissions associated with municipal operations (Figure 3). Other Emissions (Scope 3) Scope 3 emissions are from activities that are not included in the Scope 1 and 2, such as employees’ commutes or supply chain emissions. Because Scope 3 activities are outside of an organization’s control, they require additional resources to obtain data and are typically not required to be reported in GHG inventories. In the City of Evanston’s 2018 GHG Inventory, there are no Scope 3 emissions associated with the City’s municipal operations. However, as shown in Figure 4, there remain opportunities around employee commuting, business travel, and purchasing – to name a few – in which the City of Evanston can continue to exert its influence in reducing emissions at the broader community scale. Scope 3 emissions are not covered within the scope of the ZES. Figure 4. City of Evanston 2018 GHG Emissions, by Scope Page 20 of 102 A14.Page 195 of 463 13 Figure 5. Depiction of Direct and Indirect Emissions (Scope 1, 2 and 3 Emissions)1 Business as Usual In order to determine the realm of possibilities in devising pathways to carbon neutrality, comparison against a baseline is necessary. The Intergovernmental Panel on Climate Change defines a baseline as “the state against which change is measured ... in the context of transformation pathways, the term 'baseline scenarios' refers to scenarios that are based on the assumption that no mitigation policies or measures will be implemented beyond those that are already in force and/or are legislated or planned to be adopted. Baseline scenarios are not intended to be predictions of the future, but rather counterfactual constructions that can serve to highlight the level of emissions that would occur without further policy effort.”2 In 2035 without taking additional measures, municipal operations are projected to emit 16,193 metric tons of carbon dioxide equivalent (MTCO2e) (Figure 4). This represents a reduction of 23% from 2018 emissions. There are seven primary factors that lead to this number: 1 U.S. Environmental Protection Agency, EPA Center for Corporate Climate Leadership, website accessed April 30, 2021 https://www.epa.gov/climateleadership/scope-1-and-scope-2-inventory-guidance 2 Intergovernmental Panel on Climate Change, Data Distribution Center, Glossary B https://www.ipcc- data.org/guidelines/pages/glossary/glossary_b.html Page 21 of 102 A14.Page 196 of 463 14 1. Electricity grid continues to decarbonize 2. Demand for cooling grows with climate change 3. Demand for heating falls with climate change 4. Fuel efficiency of vehicles improves 5. Electric vehicles become more common 6. Building equipment efficiency improves 7. Building energy performance improves with stronger energy and building codes Figure 6. City of Evanston Projected 2035 Business as Usual Scenario Carbon Neutrality: Three Pathways to Success In order to achieve carbon neutrality in municipal operations by 2035, the City of Evanston will need to take deliberate and aggressive steps to reduce energy consumption in buildings and streetlights, electrify buildings, reduce fuel consumption of the municipal fleet, and offset any remaining greenhouse gas emissions. The following section depicts three different pathways for achieving this goal, and nine strategies with varying impact within each scenario: ● Scenario 1: Transformative Change ● Scenario 2: Fundamental Change ● Scenario 3: Initial Change Page 22 of 102 A14.Page 197 of 463 15 Section 3. Evanston’s Carbon Neutrality Roadmap The 2018 Evanston Municipal GHG Inventory quantified Scope 1 and Scope 2 GHG emissions from electricity and natural gas consumption in municipal buildings, streetlights and traffic lights, and fossil fuel combustion of the City’s vehicle fleet. According to the 2018 GHG Inventory, the emissions attributable to municipal operations are 21,184 metric tons of carbon dioxide equivalent (MTCO2e), which is approximately 1% of the community wide GHG emissions. Using that baseline as a guide, the 2018 Evanston Climate Action and Resilience Plan (CARP) established three goals for municipal operations: 1) 100% renewable electricity by 2020, 2) zero waste by 2030, and 3) carbon neutrality by 2035. This third goal is the primary focus of the Evanston Municipal Operations Zero Emissions Strategy (ZES), which identifies the pathways that the City of Evanston can take to achieve the goal of carbon neutrality for municipal operations by 2035. To assess and identify the strategies for aggressive emissions reductions, the City focused on three main components, which informed the development of the ZES: 1) the analysis of Evanston’s municipal fleet, 2) the development of three case studies to achieve zero emissions at three municipal facilities, and 3) the development of three carbon neutrality scenarios, achievable by 2035, against a determined business -as-usual (BAU) scenario. The ZES provides three scenarios for consideration, each providing a pathway for the City to proactively reduce emissions, decarbonize its energy-consuming assets, and offset all remaining GHG emissions through the procurement of verifiable renewable energy credits (RECs). Evanston has identified nine strategies – five related to buildings, one to streetlights, and three to the vehicle fleet. Depending on the rate of adoption, these strategies are projected to provide the City with three distinct scenarios for achieving its carbon neutrality goal by 2035. Figure 5 depicts the interplay between GHG emission reductions and the strategies recommended for adoption. Each scenario of the ZES represents aggressive, bold action that is demonstrative of Evanston’s longstanding commitment to meaningful climate action; any of the scenarios will result in a significant departure from the 2035 business-as-usual. The different scenarios depict the realm of possibility and offer choices, particularly across strategies with implementation that is heavily dependent on oth er factors, such as financial resources, capital planning processes, vehicle replacement practices, commitment of municipal leadership, and changes in technology. Page 23 of 102 A14.Page 198 of 463 16 Figure 7. Scenarios 1, 2 and 3 Scenario 1 – Transformative Change This scenario represents the highest, most aggressive penetration of strategies and results in the lowest reliance on RECs to achieve carbon neutrality by 2035. It represents transformative change from the 2035 business -as-usual scenario. Scenario 2 – Fundamental Change While still aggressive, this scenario represents a lower penetration of strategies. It features less aggressive targets for Vehicle Miles Traveled (VMT) reduction, energy efficiency, electrification, and renewable energy (onsite and offsite). This scenario requires 62% more RECs than Scenario 1 but is more aggressive approach than Scenario 3. Scenario 3 – Initial Change This scenario is the least aggressive of the three scenarios. It features the lowest penetration level of strategies for fleet electrification, VMT reduction, energy efficiency, electrification, and renewable energy. It does not account for rightsizing the building equipment. This scenario requires 41% more RECs than Scenario 2. It should be noted that Scenario 3 still represents significant operational change from 2035 business-as-usual. Page 24 of 102 A14.Page 199 of 463 17 The Role of Renewable Energy This Strategy outlines key emission-reducing strategies including rightsizing, electrification and efficiency of buildings and fleet, and onsite and offsite renewable energy. To achieve carbon neutrality it will be necessary to offset any remaining GHG emissions upon the implementation of the strategies presented in these scenarios. While the grid is rapidly decarbonizing, it will not be fully “clean” over this plannin g timeframe, 15 years from today, and there will still be some fossil fuel consumption in buildings and vehicles. In fact, 40 -42% of remaining emissions in 2035 scenarios will be attributed to water treatment, with limited opportunity to reduce the electricity and natural gas consumption associated with its operations. As such, after the implementation of all strategies, Evanston will need to offset remaining GHG emissions via the procurement of Renewable Energy Credits (RECs). RECs are a regulated, market-based tool that measure the environmental and societal value of renewable energy generation. One REC represents one generated megawatt hour (MWh) of renewable electricity. The purchase of RECs is tracked and can only be sold once so that another entity cannot claim the same benefits. RECs can be used to lower Scope 2 emissions from purchased electricity, and because the purchase of RECs guarantees that the power is from a renewable source that only the buyer can claim credit for, they can be purchased from any location. However, by purchasing RECs through the vehicle of a Power Purchase Agreement (PPA) or a Virtual Power Purchase Agreement (VPPA), Evanston may be able to wield more purchasing power demands that could include locational or proximity boundaries from whence such RECs are generated, thereby assuring that other benefits connected to the purchase and development of renewable energy, such as the investment in jobs and the economy, are realized closer to home, instead of thousands o f miles away. 3,4,5 More recently established, Renewable Natural Gas Certificates (RNG) function in a similar manner and can be utilized to lower Scope 1 emissions from onsite natural gas combustion. One RNG represents one metric million British thermal unit (MMBTU) of natural gas.6 3 National Renewable Energy Laboratory. “Renewable Electricity: How Do You Know You Are Using It?” August 2015. https://www.nrel.gov/docs/fy15osti/64558.pdf 4 U. S. Department of Energy. Guide to Purchasing Green Power. September 2018. https://www.epa.gov/sites/production/files/2016- 01/documents/purchasing_guide_for_web.pdf 5 U.S. Environmental Protection Agency Green Power Partnership. “Offsets and RECs: What’s the Difference?” February 2018. https://www.epa.gov/sites/production/files/2018-03/documents/gpp_guide_recs_offsets.pdf 6 Weisberg, Peter. “Renewable Natural Gas – A new tool to address natural gas emissions.” May 2020. https://3degreesinc.com/resources/renewable-natural-gas/ Page 25 of 102 A14.Page 200 of 463 18 3.1 Strategies: Buildings + Streetlights The 2018 GHG emissions attributable to Evanston’s building portfolio and streetlights were 18,698 metric tons of carbon dioxide equivalent (MTCO2e), or 88.2% of the total municipal operations inventory.7 The source of these emissions was electricity and natural gas consumption in approximately 100 electric accounts and 40 natural gas accounts that include municipal facilities and streetlights. Figure 6 depicts 19 of the largest managed sites operated by the City of Evanston and includes a water treatment facility, the Civic Center, three parking decks, six public safety facilities, seven community spaces (arts, recreation, library), and the Service Center, but there are numerous smaller facilities that are not shown because square footage is not available. Figure 8. Evanston Municipal Buildings, Square Footage8 7 Streetlights account for 1,764 metric tons, with the remainder due to electricity and natural gas consumption in the 19 buildings across Evanston’s building portfolio. 8 Source for square footage: ENERGY STAR Portfolio Manager. Notes: 1) Square footage from smaller facilities was not available and therefore not included in this figure. 2) Robert Crown Center has since undergone a major renovation and rebuild. Page 26 of 102 A14.Page 201 of 463 19 A closer examination of Evanston’s largest buildings grouped by use or type shows that 62% of square footage is parking garages. Community Centers and City Hall/Public Works buildings represent 14% and 12% respectively of the entire square footage while water and police/fire are both at 6% (Figure 7). The water treatment plant is characterized by very efficient operations with limited opportunity for energy savings, and improvements in parking garages will primarily occur with lighting upgrades. The building strategies with the highest impact on emissions reduction–electrification and energy efficiency—will occur in approximately one third (32%) of Evanston’s largest municipal buildings, as noted in Figure 6. Figure 9. Evanston Municipal Buildings, Square Footage by Building Use9 Figures 10 and 11 depict 2018 electricity and natural gas consumption by building type. These buildings represent 37% of total 2018 electricity consumption, and nearly 80% of natural gas consumption (78%)meaning there is significant impact potential for reducing emissions by taking decisive action now in those buildings.10 9 Source for square footage: ENERGY STAR Portfolio Manager. Notes: 1) Square footage from smaller facilities was not available and therefore not included in this figure. 10 The addition of streetlight efficiency as a strategy means that nearly half of 2018 electricity consumption (48%) will be addressed. Page 27 of 102 A14.Page 202 of 463 20 Figure 10. 2018 Electricity Consumption, Buildings (by Type) and Streetlights11 Figure 11. 2018 Natural Gas Consumption, Buildings (by Type) Note: There is no natural gas consumption associated with City of Evanston’s parking garages or streetlights.12 11 Source: 2018 Municipal GHG Raw Data. 12 Source: 2018 Municipal GHG Raw Data. Page 28 of 102 A14.Page 203 of 463 21 To inform the development of ZES, the team conducted three case studies that assessed the opportunity for carbon neutrality at specific municipal facilities – Fire Station #1, Fleetwood Community Center, and the Service Center. The three case studies can be found in Appendix 2. The findings of the case studies were extrapolated to the buildings portfolio and streetlights to provide the pathways to carbon neutrality by 2035. The multi-pronged strategies presented in this section focus on energy efficiency, renewable energy, electrification, and rightsizing. It is important to note that building electrification increases electricity consumption and therefore adds electricity emissions, but as the electricity grid continues to increasingly be powered by cleaner fuels like wind and solar with a decreasing reliance on coal, those emissions are projected to rapidly decrease in the long term. And importantly, it is expected that the emissions mix of the electric grid will change over time, in the near term, emissions due to electricity can be directly offset by on-site renewable energy systems. In this same context, within these buildings strategies there will be residual emissions. As noted above there is very little opportunity to reduce natural gas emissions associated with water treatment operations (~40% a BAU 2035 scenario). Water treatment is a high energy intensive process, despite Evanston’s efficiently run operations. These residual emissions underscore the importance of aggressive action in al l other buildings. To achieve carbon neutrality through one of the three scenarios the City must reduce its electricity and natural gas consumption through rightsizing, electrification, efficiency and renewable energy. These actions will set the stage for accelerated emissions reductions as the grid continues to decarbonize in the future. Timing The implementation of building strategies includes a combination of immediate actions and those that may require more careful capital planning. Across the entire building portfolio, energy efficiency could begin immediately in some buildings, particularly those with Heating, Ventilation, and Air Conditioning (HVAC) systems ready for immediate replacement. Prioritizing these strategies will result in a departure from the current capital improvement planning (CIP) process and, due to associated investment costs, it will likely result in other CIP investments being adjusted to a later timeframe. The City is well positioned to take action now to assure high performance buildings are optimized to help achieve carbon neutrality. Installation of on-site renewable energy systems and building electrification require additional planning and longer investment timelines. The feasibility of on-site renewable energy systems should be carefully assessed and coordinated with efforts to electrify buildings first, when possible. Rightsizing the City’s building footprint may involve additional stakeholder processes and time. While the technology to implement these strategies already exists, it remains advantageous for Evanston to stay apprised of emerging building technologies that continue to improve and provide increasing levels of energy savings and emissions reductions. The City of Evanston will serve as an example for other like -minded Page 29 of 102 A14.Page 204 of 463 22 municipalities working to lead the charge in addressing climate change in their communities. See Table 8 at the end of this section for additional timeframe considerations. Cost Analysis A high-level cost estimate was created for each of the scenarios and includes significant one-time investments related to construction, installation and infrastructure improvements, and ongoing annual costs and savings associated with electricity, natural gas and fuel consumption; renewable energy credits; and maintenance. The largest costs are associated with construction and infrastructure investments, and decisions on pathways early on will likely determine expenditures and timing. For instance, if rightsizing the portfolio and 100% electrification of all buildings are both adopted, it makes financial sense to implement rightsizing first, then coordinate electrification with energy efficiency strategies. Estimated costs are provided in a range for each scenario, but should be considered as indicators of the scale of cost rather than as forecasts. See Tables 5 and 6 at the end of this section. Page 30 of 102 A14.Page 205 of 463 23 Strategy 1. Rightsizing Rightsizing Evanston’s building portfolio is an immediate opportunity to eliminate energy consumption by retiring space that may not necessarily be needed for the City to serve the people of Evanston. As the world emerges from lockdown due to the global pandemic, this timing presents an opportunity to review the usage of facilities and identify a space utilization strategy for the building portfolio. Additionally, adaptive reuse of municipal buildings for the greater community good can represent positive changes in communities and set an example that prioritizes revitalization versus tear downs and rebuilding. This strategy may impact a variety of stakeholders and should be analyzed further, but with expediency as it informs the remainder of Buildings strategies. Rightsizing offers immediate emissions reduction potential for Evanston and may be an important consideration to achieve carbon neutrality. Reducing just 10% of square footage will reduce emissions by up to 507 MTCO2e, or 3% against 2035 BAU. Assumptions ● Scenario 1: Eliminate10% of square footage ● Scenario 2: Eliminate 5% of square footage ● Scenario 3: No elimination of square footage Benefits ● Reduced emissions ● Reduced operational costs Implementation Considerations ● Intensive stakeholder process, internally and externally, depending on the site ● Minimal costs associated with transition of assets Opportunities ● Public/private partnerships for potential adaptive reuse In adjacent neighboring Chicago, large government buildings such as the former U.S. Post Office and the former Cook County Hospital depict opportunities for reimagining the urban landscape, as commercial and residential spaces bring new character to formerly vacant sites. Some cities like Lancaster, Pennsylvania herald both municipal and community adaptive reuse as the community’s evolution over time and ability to shape its own future. While a different use of a property might result in increased emissions at a community scale, it is an opportunity to optimize the building use while preserving existing building stock. This ultimately results in fewer emissions than the full lifecycle emissions of demolition and new construction, no matter how sustainable the construction standards are. BEST PRACTICES: ADAPTIVE RE-USE Page 31 of 102 A14.Page 206 of 463 24 Strategy 2. Energy Efficiency Energy consumption in buildings represents the majority of Evanston’s municipal emissions (80%). Within this 80%, the majority of it (80.6%) is attributed to electricity consumption while 19.4% is attributed to natural gas combustion. For this reason, assuring that municipal buildings, and the people who work in them, are using energy as efficiently as possible is a crucial component of Evanston’s carbon neutrality pathway. The three case studies conducted (Appendix 2) offer a sample of what to expect in the remainder of t he City’s portfolio. Lighting upgrades, installation of high efficiency heating and cooling systems, and building envelope improvements via air sealing and insulation will result in significant reductions in both electricity and natural gas. Emerging Technology: Very High Efficiency HVAC (VHE HVAC) The local electric utility Commonwealth Edison (ComEd) offers a well-funded program focused on research and technical demonstration projects. One of the most recent initiatives of ComEd’s Emerging Technologies program is testing a Very High Efficiency HVAC (VHE HVAC) system with significant energy savings potential. Modeling and testing in another market shows potential for 60 to 70% energy savings. The City should stay abreast of the results of this study and potential applications in the municipal buildings. The City can also impact end user habits with ENERGY STAR® rated office equipment and sustainable behavior office prompts that engage City staff in their respective roles and daily job duties. Experts at the World Resources Institute note that behavioral changes not only support immediate goals but can transfer into other areas of peoples’ lives and support broader behavior and attitude shifts needed to achieve aggressive climate goals at the community scale.13 By 2035, energy efficiency strategies in municipal buildings will reduce emissions by 1,819 to 2,729 MTCO2e, ranging from 11.2% to 16.9% savings against 2035 BAU. Assumptions ● Varied savings and penetration rate assumptions for lighting, HVAC systems, envelope, and occupant behavior Benefits ● Reduced emissions ● Reduced operational costs ● Improved occupant comfort 13 Nicholas, Katherine and Wynes, Seth. “Changing Behavior to Help Meet Long-Term Climate Targets”. World Resources Institute. Accessed on May 8, 2021. https://www.wri.org/climate/expert-perspective/changing-behavior-help-meet-long-term-climate-targets Page 32 of 102 A14.Page 207 of 463 25 Implementation Considerations ● Upfront installation/retrofit costs ● Timing of energy conservation measures to align with necessary building, systems repair Opportunities ● Utility incentives ● Emerging technologies Strategy 3. Electrification Natural gas consumption accounted for 15.4% of Evanston’s municipal GHG emissions in 2018. These direct Scope 1 emissions originate from combustion of fossil fuels, so eliminating their use as much as possible is a key component of a carbon neutrality goal. Electrification is a fuel switching strategy that replaces fossil fuel burning end uses such as heating, hot water heating, and cooking with systems and appliances that rely on electricity instead of natural gas or fuel oil. Electricity still has associated emissions; however, the electricity grid gets cleaner each year, and can be supplemented by onsite or offsite renewable energy generation. While it is far easier to electrify buildings at the time of construction, the challenge remains in electrifica tion of existing buildings. In some instances it may not be feasible to fully eliminate natural gas consumption in certain buildings by 2035, such as the emergency generator at the water treatment plant. However, in most other instances, removing reliance on natural gas is more reasonable than awaiting the full lifecycle use of the building, since doing so will result in decades of fossil fuel consumption. Electrifying municipal buildings will significantly reduce emissions associated with fossil fuel heating (natural gas). By transitioning to electricity, Evanston will benefit from the rapidly decarbonizing grid, however, in 2035 these changes will result in a temporary net increase of emissions ranging from 431 to 816 MTCO2e. Assumptions ● Scenario 1: 100% electrification of all buildings (excluding backup generation for water treatment and other critical facilities) ● Scenario 2: 75% electrification ● Scenario 3: 50% electrification Benefits ● Reduced natural gas emissions ● Decrease in emissions over time as electric grid continues to decarbonize Implementation Considerations ● Significant upfront installation/retrofit costs ● Increased electricity consumption and emissions that, if not remediated by onsite renewables, result in higher emissions, even if temporary while the grid continues to improve ● Staff training and potential need for additional staff for ongoing maintenance and operation Opportunities ● Utility incentives for energy efficiency measures that do not involve fuel-switching ● Emerging technologies, particularly in space heating large facilities Page 33 of 102 A14.Page 208 of 463 26 Strategy 4. Onsite Renewable Energy Evanston currently maintains two onsite solar photovoltaic (PV) systems within its portfolio, at the water treatment facility and Levy Senior Center. In 2018 these systems generated approximately 36,208 kWh, roughly amounting to just 0.12% of Evanston’s total electricity consumption. An initial analysis of rooftop square footage and shading shows that the City’s rooftops could possibly generate up to 4.6 million kilowatt hours. This potential, paired with decreasing costs of solar technologies, makes onsite solar an important part of Evanston’s carbon neutrality pathway. Evanston municipal building rooftops could support enough onsite solar PV to generate up to 15% (4.6 million kWh) of its total annual electricity consumption in 2035. The deployment of this strategy will reduce emissions from 847 up to 1,694 MTCO2e.14 Assumptions ● Scenario 1: 100% of rooftop solar capacity is installed (Solar capacity is estimated at 3,793 kW) ● Scenario 2: 75% of rooftop solar capacity is installed ● Scenario 3: 50% of rooftop solar capacity is installed ● Solar potential includes analysis provided in three case studies ● Utilizes same calculations attributed to the Cook County Solar Map Benefits ● Increased energy independence ● Offset increased electricity consumption resulting from electrification ● Reduced emissions ● Reduced operational costs Implementation Considerations ● Installation costs ● Maintenance costs ● Maintenance training and operation Opportunities ● Utility, state, and federal incentives ● Anticipated federal, state funding incentives due to reestablished climate commitments Strategy 5. Offsite Renewable Energy Offsite renewable energy generation allows Evanston to tap into additional solar potential via solar photovoltaic (PV) installation from a nearby location or through a community solar installation. These investments made in sourcing energy from other closely situated renewable sources will aid the City’s efforts and mission in a multitude of ways, such as reducing emissions associated with municipal operations, encouraging community choice and access to the benefits of renewable energy by its subscribers, and sup porting the local green economy job growth. 14 Electricity consumption is expected to rise due to removal of natural gas consumption. Page 34 of 102 A14.Page 209 of 463 27 Procuring offsite renewable energy is an integral component of reducing Evanston’s municipal emissions. By 2035, offsite renewable will meet up to 50% of municipal electricity needs, with a solar GHG equivalent reduction of emissions from 2,250to 5,490 MTCO2e. Assumptions ● Scenario 1: 50% share of electricity use (after strategies) in 2035 ● Scenario 2: 35% share of electricity use (after strategies) in 2035 ● Scenario 3: 20% share of electricity use (after strategies) in 2035 Benefits ● Offset increased electricity consumption resulting from electrification ● Reduced emissions ● Green economy job growth ● May increase access to community solar subscriptions for residents if the City is an anchor subscriber Implementation Considerations ● The selection process of a community solar site may require external capacity or consultation ● Development and installation costs Opportunities ● Utility, state, and federal incentives ● Anticipated federal, state funding incentives due to reestablished climate commitments Strategy 6. Efficient Streetlights Evanston maintains 6,000 streetlights across the city that include 1,800 cobra lights (induction and High Intensity Discharge or HID) and 4,200 Tallmadge ornamental induction lights. In 2018, streetlights emitted 1,764 metric tons of carbon dioxide equivalent (MTCO2e) or 8.3% of the total municipal GHG emissions inventory. Evanston has already implemented some efficient lighting strategies but can continue to improve. The 2018 Streetlight Master Plan Study provides more detail on existing lighting, challenges, and opportunities. By 2035, energy efficiency streetlights will reduce emissions by 170 to 340 MTCO2e, ranging from 1 to 2% savings against 2035 BAU. 15 Assumptions ● Cobra HID lights represent 18% of streetlight electricity consumption with an estimated 65% savings potential ● Cobra induction lights represent 6% of streetlight electricity consumption with an estimated 20% savings potential ● Tallmadge induction lights represent 76% of streetlight electricity consumption with an estimated 20% savings potential Benefits ● Reduced emissions 15 Analysis of existing streetlights consumption, asset information, and 2019 Streetlight Master Plan. Page 35 of 102 A14.Page 210 of 463 28 ● Reduced operational costs ● Improved quality of light ● Extended useful life Implementation Considerations ● Lighting preferences may vary from neighborhood to neighborhood. The City may want to consider resident input and feedback before finalizing decisions. ● Significant upfront installation costs, particularly for the streetlights requiring full replacement due to age and condition of poles, instead of retrofitting only bulbs and fixtures. ● Utility incentives may not cover costs of full pole replacements that may be deemed necessary based on conditions. Opportunities ● Utility incentives are available for some of the lighting retrofits because a portion of lights already have some level of efficiency. Further, some light replacements might involve full poles and costs not cov ered by incentives. 3.2 Strategies: Vehicle Fleet In 2018, Evanston’s fleet included 423 vehicles and 156 accessories, emitting 2,485 metric tons of carbon dioxide equivalent (MTCO2e) or 12% of the total municipal GHG emissions inventory. Table 2 depicts the breakdown of Evanston’s vehicle fleet, and 2018 total fuel consumed and mileage. Table 3. 2018 Evanston Fleet by Vehicle Type, Fuel Consumption and Mileage Vehicle Type Vehicle Count, Percent of Fleet 2018 Total Gallons of Fuel 2018 Total Mileage SUV 105 22% 72,954 701,293 Truck Pickup 92 20% 43,645 286,574 Accessory 60 12% 7,436 14,614 Light, Medium, Heavy Duty Public Works Agency Trucks 92 19% 79,877 216,587 Greenways Tractors/ Mowers 7 1% 2,100 14,618 Van 31 7% 12,042 56,666 Car Sedan 30 6% 5,753 78,280 Specialty Vehicle 16 3% 1,699 52,389 Fire Truck 13 3% 20,598 70,685 Watercraft 11 2% - - Page 36 of 102 A14.Page 211 of 463 29 Motorcycle 7 1% 165 - Ambulance 5 1% 5,892 35,115 Bus 5 1% 1,593 5,928 Best Practices - Fleet The fleet strategies identified are informed by best-practice strategies from other cities, particularly those in cold weather climates. Other cities pursuing carbon neutral fleets will be a good resource for learning and problem solving in the coming years. The City of Seattle’s, “Green Fleet Action Plan,” may be a particularly relevant reference as it incorporates, “the City’s commitment to race and social justice, equity and inclusion,” and seeks to achieve multiple sustainability benefits with its fleet actions.16 By 2035, the fleet’s GHG emissions could be reduced to 200 -750 MTCO2e with an investment in clean technologies at a net financial savings for the City. The multi-pronged strategies in this section focus on clean electricity and renewable fuels, additional infrastructure, efficiency of vehicle uses, non -auto modes of transportation, and rightsizing the fleet. For a more detailed analysis, please see the City of Evanston Fleet Action Plan in Appendix 3. Timing Most of Evanston’s vehicle fleet strategies can begin immediately, while others will need to roll out over time to accommodate planning and investment timelines. In some cases, phasing in new technology adoption will allow the City to take advantage of the rapidly changing zero emissions vehicle market. Taken together, the strategies described here can provide Evanston with a best-in-class, high performance transportation portfolio that sets the bar for cities around the world on responding to the climate crisis. See Table 9 at the end of this section for additional timeframe considerations. Cost A high-level cost estimate was created for each of the scenarios. Implementation and operational choices made in the process of decarbonizing the fleet can greatly impact costs, so these values should be considered as indicators of the scale of cost involved rather than as forecasts. 16 Electrification Coalition, “Drive Electric Northern Colorado: Establishing an EV Accelerator Community,” Case Study (Washington (DC): Electrification Coalition, February 2018), https://driveevfleets.org/wp-content/uploads/2018/08/DENC-Full-Case-Study.pdf Page 37 of 102 A14.Page 212 of 463 30 Scenario 1 creates total savings over the period from 2021 -2035 of $12 million. It has the highest costs for infrastructure and vehicle purchases over business as usual, but it also generates the most savings. Scenario 2 has the lowest total savings at $5 million from 2021-2035. Both Scenarios 2 and 3 have lower investment needs as less of the fleet is transformed to zero carbon fuels, but both achieve lower annual fuel and maintenance savings as a result. The bulk of the infrastructure investment in each scenario needs to occur in the early to mid-point of the scenario period to support the fleet while it transforms. In 2021 and 2022 investment needed will include electric vehicle charging stations for smaller fleet vehicles. As charging needs grow in future years significant electrical system upgrade is likely required at facilities where vehicles will be charged and those costs are estimated in the scenarios. The on-site solar investment could be spread out over time, but earlier installation is encouraged to capture the electricity cost savings it will generate and its GHG benefits. See Table 7 at the end of this section. Strategy 7. Clean Fuel Technologies: Electric Vehicle + Biofuels 7.1 Electric Vehicles Battery electric vehicles (BEVs) are powered by an internal battery that when depleted is recharged by connecting to the electric grid. While this technology may not be suitable for some special purpose vehicles and heavy-duty vehicles at the present time, a large portion of City’s sedans, SUVS, trucks, and motorcycles can accommodate this fuel switching approach. Looking ahead, the City will reassess opportunities to include additional vehicle types each year, since this is a rapidly changing technology. 7.2 Biofuels Biofuels produce carbon emissions upon combustion, but those emissions are considered biogenic. The fuel feedstock comes from currently living biological material which releases CO2 as part of the global carbon cycle, as opposed to As new technologies emerge and are tested on the market, Evanston should stay apprised of these developments that will help the City achieve the cleanest fleet possible. Two of particular interest may be renewable diesel and hydrogen. Renewable Diesel (RD) is a manufactured hydrocarbon, and of the newer biofuels available on the market today, it may be the best fit for Evanston’s needs as a replacement fuel for heavy- duty vehicles. It can be distributed in the same facilities and used in the same engines as conventional diesel fuel. Sources of RD include corn stover, palm oil, fatty acid distillate, tallow (animal fat), and used cooking oil. Currently RD is not widely available outside of the west coast, however if the market changes by 2035 it could replace all diesel usage and eliminate the need for any fossil fuels in the portfolio. In addition to its limited availability, it emits nitrogen oxide (NOx) and other criteria air pollutants. EMERGING CLEAN FUEL TECHNOLOGIES ON THE HORIZON Page 38 of 102 A14.Page 213 of 463 31 fossil fuels which release carbon previously stored underground for thousands of years.17 Thus, biofuels can be low-carbon fuels when sourced responsibly, despite showing significant tailpipe carbon emissions. Unless emerging technologies dictate otherwise, B100 pure biodiesel is the most suitable biofuel for the City of Evanston at this time. B100 is produced from the transesterification of oils and fats. Using B100 can require technology changes in heavy duty vehicles and it has performance limitations in cold weather that may require operations adjustments, which makes emerging technologies quite attractive. Renewable Diesel is a better fit for Evanston’s fleet needs if it can be accessed in the market, however B100 is available now and is a necessary low-carbon fuel for Evanston if RD does not become widely available. In order for the City to achieve carbon neutrality through one of the three scenarios, the City must reduce its fossil fuel vehicle fleet by 55 to 92% through rightsizing and replacing those vehicles with a mix of electric and biofuel vehicles, leading to a fuel consumption reduction of 70 to 95%, as shown in Table 3. Table 4. Carbon Neutral Fleet Scenarios, Count of Vehicles and Fuel Use in 2035 Note: 2018 Values are Adjusted from the 2018 GHG Inventory to Account for Fleet Data Updates Count of Fossil Fuel Vehicles Count of Electric Vehicles Count of Biofuel Vehicles 2035 Total Gallons of Fossil Fuel 2035 kWh Electricity 2035 Gallons Biofuel 2018 (Adjusted) 381 0 86 343,480 0 20,468 Scenario 1 31 235 76 17,269 751,951 53,057 Scenario 2 116 178 74 67,566 558,434 46,522 Scenario 3 170 127 83 101,503 378,318 49,975 Assumptions ● In 2018, electric vehicles are estimated to emit 0.5 kg CO2e per kWh ● Assumes on-site solar to offset portion of necessary electricity use 17 IEA Bioenergy, “Fossil vs Biogenic CO2 Emissions | Bioenergy,” Technology Collaboration Programme (blog), 2020, https://www.ieabioenergy.com/iea-publications/faq/woodybiomass/biogenic-co2/; UC Davis, “Biogenic Carbon,” Science and Climate (blog), accessed July 16, 2020, https://climatechange.ucdavis.edu/climate-change-definitions/biogenic-carbon/ (continued) Fuel cell electric vehicles (FCEVs) contain an electrochemical reactor to convert hydrogen and an oxidant to energy. FCEVs create no tailpipe GHG or criteria air pollutant emissions; the chemical byproduct is water vapor and warm air. While hydrogen production has the potential to be low or zero carbon if produced with renewable electricity, today it is typically produced from natural gas and therefore has a fairly high lifecycle GHG footprint. In addition, right now it is very costly due to lack of economies of scale and significant infrastructure costs. Projected wide-use applications of fuel cells include heavy duty trucks, logistic vehicles, forklifts, buses, and passenger vehicles. Page 39 of 102 A14.Page 214 of 463 32 Benefits ● Reduced Emissions ● Reduced Costs (relative: higher purchase price; lower maintenance costs over time) ● Improved Air Quality Implementation Considerations ● Investment costs: incrementally higher vehicle price ● Investment costs: significant upfront costs for vehicle charging infrastructure ● Investment costs: B100 can require installation of new technology in existing vehicles ● Staff training for ongoing maintenance and operation Opportunities ● Federal and state funding, particularly as national leadership recommits to climate action ● Rapidly evolving technology advancements ● Emerging set of best practices from other cities Loveland, Colorado’s EV Ambassadors: The City of Loveland, Colorado mobilized electric vehicle ambassadors that worked with City departments to promote use of the City’s new electric vehicles. A 10,000-mile challenge was implemented to incentivize employees’ use of the pooled fleet of Nissan Leafs before any fossil fuel vehicles.18 Strategy 8. Fleet Management and Rightsizing 8.1 Rightsizing The current Evanston fleet includes many vehicles with low annual mileage, even excluding the lowest mileage values that may not have miles recorded or may be equipment hours of usage – 201 vehicles (43% of the total fleet) recorded between 1,000 and 10,000 miles in 2018. The median mileage was just 4,233 miles, as compared to the U.S. average of 11,800.19,20 This presents an opportunity for combining vehicle uses and rightsizing the fleet. 18 Electrification Coalition, “Drive Electric Northern Colorado: Establishing an EV Accelerator Community,” Case Study (Washington (DC): Electrification Coalition, February 2018), https://driveevfleets.org/wp-content/uploads/2018/08/DENC-Full-Case-Study.pdf 19 This analysis of fuel economy and 2018 mileage excludes vehicles that were indicated as sold, or 2019 and later model years, as well as those with 0 or negative or other significant outlier data points for fuel or mileage. Exclusions are intended to allow for a full-year’s analysis of typical fleet activity as of 2018. 20 “Annual Vehicle Distance Traveled in Miles and Related Data - 2018 (1) by Highway Category and Vehicle Type,” Federal Highway Administration, November 2019, https://www.fhwa.dot.gov/policyinformation/statistics/2018/vm1.cfm. Page 40 of 102 A14.Page 215 of 463 33 For example, the City of Seattle has instituted a policy to eliminate fleet vehicles used less than 2,400 miles per year (200 miles per month).21 Hours, days, and purposes of vehicle usage should be tracked to identify cases where one new vehicle could serve the same utility of two or more existing vehicles. The reasons for rightsizing include: 1) the higher up -front cost of alternative fuel vehicles make them a more effective investment if they are used more,22 2) induced demand has shown when a vehicle is available individuals tend to find reasons to use it instead of seeking alternatives, 3) encouraging only essential vehicle use will reduce fuel consumption and GHG emissions, and 4) freeing up space now used for vehicle parking will support installation of zero carbon infrastructure, green stormwater infrastructure, or other sustainability and resilience actions. 8.2 Fuel Economy The overall fuel economy of vehicles for sale in the market is improving, so much of this change will occur naturally with fleet turnover; however procurement with a focus on fuel economy should be a priority.23 Additionally, smaller, lighter vehicles should be chosen when they can meet City needs. The typical passenger vehicle in the current fleet is a sports utility vehicle (SUV) or pickup truck. Replacing some of these vehicles with sedans would save energy, emissions, fuel cost, and purchase cost. In the case of electric vehicles, choosing sma ller vehicles can reduce charging times and increase driving range. The electronic traction control in electric vehicles can help even smaller models handle snow and ice well.24 Staff members should be encouraged and enabled to use vehicles efficiently to support the City’s climate goals. There are informational tools that can give drivers feedback on the efficiency of their vehicle usage and trainings available on “eco-driving” to teach best practices for achieving fuel economy.25 Enforcement of the City’s existing anti-idling policy could also reduce fuel usage. 8.3 Tracking Improvements in data quality control with Evanston’s existing fleet and fuel tracking systems will enable closer management of vehicle activity and emissions. An assessment of fleet data found gaps that should be amended, including mileage data that was not recorded during fueling and lack of differentiation in reports between hours and miles of vehicle activity. A new data management structure will be needed to better represent the fleet’s energy and performance data as electric vehicles are adopted. Specifics include, “energy consumed (kWh), vehicle 21 City of Seattle, “Green Fleet Action Plan: An Updated Action Plan for the City of Seattle,” 2019. https://www.seattle.gov/Documents/Departments/FAS/FleetManagement/2019-Green-Fleet-Action-Plan.pdf 22 Best practice is 10,000 to 12,000 miles annually, but that may be an unrealistically high target for Evanston’s needs. Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide,” Guide (Washington (DC): National Association of Regional Councils, 2016), https://static1.squarespace.com/static/57a0a284d2b857f883096ab0/t/5c3e30734ae237da7d84cf2c/1547579509097/Electric%2BVehicle%2BPr ocurement%2BBest%2BPractices%2BGuide%2BFinal.pdf 23 U.S. Department of Energy, Energy Information Administration, “Annual Energy Outlook,” (2018). Light duty vehicles are projected to improve fuel efficiency 40% by 2035, commercial light trucks 21%, and freight trucks 25%. https://www.eia.gov/outlooks/aeo/pdf/appa.pdf 24 Jukka Kukkonen, Fresh Energy, “Electric vehicles are great winter cars,” February 11, 2019. https://fresh-energy.org/electric-vehicles-are- great-winter-cars/# 25“Eco Driving Tools,” Energypedia, November 7, 2014, https://energypedia.info/wiki/Eco_Driving_Tools Page 41 of 102 A14.Page 216 of 463 34 state of charge (SOC) before, during, and after trips, charge times and duration.”26 Additionally, Evanston may consider including real time data collection within zero-emission vehicles to give drivers and fleet managers more insight into usage and performance.27 8.4 Procurement Procurement goals can ensure the decarbonization of the fleet happens in a timely manner. The decisions made in the next 5 years will shape Evanston’s 2035 fleet. The City of Los Angeles set a goal of 50% electric light duty vehicles by 2017 and now is working toward 100% zero-emissions sedans by 2021. Additionally, their procurement process dictates considering zero-emission vehicles first for all procurement of new equipment.28 As vehicle technologies are changing rapidly, leasing may be a good option to increase fleet turnover. 29 The Climate Mayors Electric Vehicle Purchasing Collaborative has information on electric vehicle purchasing and leasing.30 Early decommissioning of fossil fuel fleet vehicles and ending the practice of transferring older vehicles between departments may help Evanston meet its climate targets sooner. Funding and Financing for Low-Carbon Vehicles Continues to Evolve Large providers of the necessary infrastructure technology may offer financing themselves and service models exist in the sustainable infrastructure realm wherein capital cost is borne by private implementers. Outreach to vendors, vehicle manufacturers, and the electric utility may identify additional funding and financing incentives. In 2017, for example, San Francisco Bay Area municipalities partnered with an auto dealership to allow the dealership to receive the federal tax incentive for electric vehicle purchases in place of the non-taxed public agencies and the dealership lowered the vehicle sales prices as a result.31 8.5 Maintenance Maintenance is another important aspect of fleet management that is crucial to GHG emission reductions. Performance of vehicles depends on regular maintenance.32 Transitioning the fleet to more electric vehicles is likely to save maintenance costs, as electric vehicles do not have the fluids and moving parts of internal 26 Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide,” 13. 27 “AC Transit Zero-Emissions Bus Rollout Plan: Alameda Contra Cost Transit District Oakland, CA.” 28 Michael Samulon, Update on LA Municipal Fleet Zero Emissions Goals, Phone, August 19, 2020. 29 “Electric Vehicles and the City of New Bedford” (Massachusetts Department of Environmental Protection, October 9, 2018), https://www.mass.gov/files/documents/2018/10/09/massevip-newbedford.pdf. 30 Climate Mayors Electric Vehicle Purchasing Collaborative https://driveevfleets.org/ 31 Georgetown Climate Center, “Capturing the Federal EV Tax Credit for Public Fleets: A Case Study of a Multi-Jurisdictional Electric Vehicle Fleet Procurement in Alameda County, California,” April 2017. https://www.georgetownclimate.org/files/report/Capturing-the-Federal-EV-Tax- Credit-for-Public-Fleets%20-%20Case%20Study.pdf 32 Oak Ridge National Laboratory, “Keeping Your Vehicle in Shape,” Fuel Economy.Gov, accessed December 8, 2020, //www.fueleconomy.gov/feg/maintain.jsp. Page 42 of 102 A14.Page 217 of 463 35 combustion engines and have much fewer manufacturer recommended maintenance tasks.33 However, the transition will require maintenance staff training and time for learning the new technologies to enable maintenance staff to safely keep the fleet at top performance levels. An important GHG to track and manage in the future is the purchase of refrigerant gas used in most automobile air conditioning systems, which has a high global warming potential. However, this may be less of an issue going forward as these gases are phased out of vehicles. By 2035, through fleet management and rightsizing, Evanston could see an improvement in MPG (miles per gallon) by 80 to 174%. The following scenarios provide goals that include reductions which will need further analysis of staffing and operations in order to determine their feasibility. Assumptions ● Scenario 1: Assumes fuel economy of new vehicle purchases will be increased by 50% ● Scenario 1: Assumes a reduction of 125 vehicles by 2035 ● Scenario 2: Assumes fuel economy of new vehicle purchases will be increased by 45% ● Scenario 2: Assumes a reduction of 99 vehicles by 2035 ● Scenario 3: Assumes fuel economy of new vehicle purchases will be increased by 42% ● Scenario 3: Assumes a reduction of 87 vehicles by 2035 Benefits ● Reduced emissions ● Reduced maintenance costs ● Improved air quality Implementation Considerations ● Incremental costs: fleet management software, tracking tools and/or programs Opportunities ● Federal and state funding/incentives, particularly as national leadership recommits to climate action ● Emerging set of best practices from other cities Strategy 9. Vehicle Miles Traveled (VMT) Reduction City of Evanston vehicles logged at least 1.5 million miles in 2018. A balanced portfolio of emissions reduction action requires that the vehicle miles traveled for city business decrease 20 -30% by 2035. That is much easier to envision now than it might have been even a year ago, as the COVID-19 pandemic has forced new ways of working. Policies and strategies to achieve VMT reduction can include trip reduction, travel efficiency, and use of alternative transportation modes. 9.1 Trip Reduction Ensuring staff have the tools and resources they need to avoid traveling will be the most cost-effective fleet strategy. Departments should be given clear data on their vehicle use with associated targets for reduction. 33 Harto, Chris, et al “Electric Vehicle Owners Spending Half as Much on Maintenance Compared to Gas-Powered Vehicle Owners, Finds New CR Analysis.” Page 43 of 102 A14.Page 218 of 463 36 Additional technology for online meetings and conferences should be provided where needed to reduce travel. Some of trip reduction is a cultural shift – if leadership shows a preference for virtual meetings or avoiding travel it will set the tone. Trip reduction can also be made fun through a competition between departments. Consider also if the locations of staff and activities can be shifted to reduce travel needs between facilities. Out of town business travel is not yet recorded in Evanston’s municipal operations GHG inventory but tracking of it should begin and targets should be set to limit its use to essential needs. 9.2 Travel Efficiency When travel in Evanston fleet vehicles is necessary it should be done efficiently. Routes for vehicles such as garbage trucks should continue to be analyzed for efficiency – fuel savings may be possible by changing routes or adjusting vehicle overnight parking locations. Carpooling among all staff for City business should be expected and rewarded. A staff survey or travel diary may identify ways in which trips for multiple purposes can be combined to save mileage, as well. 9.3 Alternative Modes Evanston is a multi-modal city and City operations should take advantage of that. Staff should be encouraged, expected, and rewarded for traveling to meetings virtually, by bicycle, on foot, or by public transit. Current v ehicle uses should be analyzed to determine use purposes that could be replaced by other modes. The City conducting its operations on foot, by bicycle, or on transit makes its commitment to carbon -neutrality visually present in the community. Balancing this with current staffing needs is an important consideration. Some of these alternative modes may be weather-dependent, so the City may want to provide a limited number of taxi vouchers or other back up transportation options to staff (these should be carefully tracked as they would be part of the City’s operational carbon footprint). 9.4 Staff Commutes Staff commutes are outside of the scope of Evanston’s municipal operations GHG inventory, however best practice for climate action would encourage staff to reduce the GHG emissions associated with their commute. The strategies listed in this VMT Reduction section can be applied to commutes as well. Policies such as subsidized transit passes, or payments for staff who walk, bike, or carpool are all also supportive of reducing staff commute emissions. The location of City facilities should be prioritized for location efficiency and access by transit and other non-auto transportation modes. Electric charging stations could be made available to staff who commute o r carpool by personal vehicle to encourage clean vehicle use. By 2035, through VMT reduction strategies, vehicle miles traveled could be reduced by 20 to 30%. Assumptions ● Scenario 1: Assumes a 2035 VMT reduction by 30% ● Scenario 2: Assumes a 2035 VMT reduction by 25% Page 44 of 102 A14.Page 219 of 463 37 ● Scenario 3: Assumes a 2035 VMT reduction by 20% Benefits ● Reduced emissions ● Reduced maintenance costs ● Improved air quality Implementation Considerations ● Incremental costs: staff communications, incentive programs Opportunities ● Federal and state funding/incentives, particularly as national leadership recommits to climate action ● Emerging set of best practices from other cities 3.3 Strategy Summary The buildings, streetlights and fleet strategies of the Evanston Zero Emissions Strategy result in significant emissions reductions from 2018, by 43.8% in Scenario 1, 39.1% in Scenario 2 and 34.9% in Scenario 3. Against BAU 2035, those reductions are 26.5%, 20.3% and 14.9%, respectively. As shown below in Table 4, after implementation of strategies, there are expected to be residual emissions in 2035 associated with both electricity and natural gas. Over time as the grid continues to decarbonize, electricity emissions will rapidly decrease, and future technologies may offer opportunities for more climate-friendly backup generation at the water plant. In the meantime, renewable energy credits for electricity (RECs) and natural gas (RNG) can be procured to achieve the carbon neutrality goal. Scenario 1 most closely aligns with the hierarchy of carbon ne utrality priorities Evanston identified at the onset of this study, featuring the highest adoption rates for the prevention of consumption by eliminating assets (rightsizing), electrification, energy efficiency, and both onsite and offsite renewable energy . Scenario 2 still aligns with these priorities but with slightly lower adoption rates, while Scenario 3 removes rightsizing and has lower adoption rates of all other strategies. In summary, all scenarios allow Evanston to reasonably achieve carbon neutrality through the purchase of RECs. Page 45 of 102 A14.Page 220 of 463 38 Table 5. Net Emissions after strategy implementation and renewable energy credits 2035 Scenario 1 Scenario 2 Scenario 3 Emissions by Source after strategies MTCO2e MTCO2e MTCO2e Electricity 10,980 11,117 11,252 Renewable Energy (onsite + offsite) (7,184) (5,161) (3,097) Natural Gas 704 1,090 1,634 Fugitive Emissions (associated with natural gas) 2 3 5 Fleet 221 695 895 Remaining Emissions after strategies MTCO2e MTCO2e MTCO2e Electricity 3,796 5,955 8,155 Natural Gas (includes fugitive emissions) 706 1,093 1,639 Purchased Renewable Energy Credits MTCO2e MTCO2e MTCO2e Electricity (RECs) 3,796 5,955 8,155 RNG Credits 706 1,093 1,639 Net Emissions 0 0 0 Cost Analysis A key purpose of the ZES was to determine carbon neutrality feasibility by 2035 and the potential pathways for achieving it. To this end, a high-level cost estimate was created for each of the scenarios including two types of cost considerations: one-time investment costs, and annual, ongoing expenditures. The values noted are meant to indicate a magnitude of costs, and do not replace the need for independent financial analysis on a project -by- project basis. Page 46 of 102 A14.Page 221 of 463 39 The significant one-time investments are the largest cost, and involve electrification and efficiency construction, installation and infrastructure improvements. Ongoing annual costs and savings are directly associated with electricity, natural gas and fuel consumption; renewable energy credits; and maintenance. As shown in Table 5, the range in one-time cost investment for these scenarios ranges from $35 million to $75 million, a wide range that is dependent on varying adoption rates of each strategy. Annual operating cost savings (Table 6) range from $1.4 million to $3.7 million. Table 6. Total One-Time Costs by Scenario, All Strategies Strategies Scenario 1 Scenario 2 Scenario 3 Total Buildings1 $38,832,613 $43,658,506 $30,193,115 $35,146,006 $21,378,802 $26,458,691 Electrification + Efficiency $7,358,821 $12,184,715 $7,552,474 $12,505,365 $7,746,128 $12,826,016 Onsite Renewables $8,116,592 $6,087,444 $4,058,296 Offsite Renewables $23,357,199 $16,553,196 $9,574,379 Streetlights2 $14,966,400 $11,224,800 $7,483,200 Fleet Infrastructure3 $16,000,000 $12,000,000 $8,200,000 Fleet – Change in Purchase4 $670,000 ($600,000) ($1,300,000) Total One-Time Costs $70,469,013 to 75,294,906 $52,817,915 to $57,770,806 $35,762,002 to $40,841,891 Notes: Full set of assumptions is provided in Appendix 4. 1. Buildings: One-time estimated costs associated with electrification, energy efficiency, onsite and offsite renewable energy are provided as a range of low-end and high-end estimated costs based on dollar amount by square footage, informed by the case studies. 2. Streetlights: Tallmadge lights, 1/3 with pole replacement, remaining 2/3 as fixtures only with labor; Cobra head fixture only with labor 3. Fleet Infrastructure: Estimated electric vehicle chargers, onsite solar and electrical system upgrades 4. Fleet Change in Purchase Cost: Estimated added cost of electric vehicles over BAU and the savings from fewer vehicles Page 47 of 102 A14.Page 222 of 463 40 Table 7. Annual Costs by Scenario, All Strategies Strategies Scenario 1 Scenario 2 Scenario 3 Buildings Electricity + Natural Gas Cost Savings1 ($803,213) ($625,528) ($424,541) Added Electricity Cost2 $569,396 $438,801 $300,369 Streetlights Electricity Cost Savings3 ($61,433) ($46,074) ($30,716) Renewable Energy Credits Electricity (RECs) Cost4 $62,376 $97,854 $133,993 RNG Credits Cost4 $132,600 $205,129 $307,624 Fleet Fuel Cost Savings5 ($400,000) ($300,000) ($220,000) Maintenance Cost Savings6 ($3,200,000) ($1,700,000) ($1,500,000) Annual Cost Savings ($3,700,273) ($1,929,819) ($1,433,271) Notes: Full set of assumptions is provided in Appendix 4. 1. Electricity and natural gas cost savings based on findings from case studies and extrapolated against full building portfolio 2. Added electricity costs based on average kilowatt hour cost from case studies (6.6 cents per kWh) 3. Streetlights savings via Streetlight Master Plan Study; analysis of savings opportunity via utility incentives analysis 4. Electricity RECs assumed at $6 per MWH for new solar generation; RNG Credits assumed at $10 per MMBTU 5. Fuel savings include increased fuel economy, reduced vehicle miles traveled, cost savings from self-generating electricity with on-site solar and the cost savings of grid electricity over other transportation fuels. Annual value. All cost values in today’s dollars. 6. Maintenance savings is an estimate based on Evanston’s reported 2018 fleet maintenance costs per mile, maintenance cost differentials reported for New York City’s electric fleet, and reductions in vehicle miles traveled in each scenario. Annual value. Finally, costs associated with installation and construction, as well as annual cost savings may depend on timing of implementation. The technology associated with these strategies exists right now, and as such, a number of them could be implemented immediately, particularly those that are not likely to be replaced by emerging technologies by 2035. This may include widely accepted energy efficiency strategies, onsite renewable energy, electric vehicles and even heat pump technology in smaller buildings. As Evanston moves from adoption of this plan to execution of the strategies, it will be incumbent upon those responsible for its implementation to identify the appropriate timeframe for each strategy – which in some cases is likely to be impacted by the financial means to support it, as well as municipal leadership. Table 9 below examines timeframe considerations for each strategy. Immediate references implementation within a year of the ZES adoption, short term from one to two years, medium from two to five years, and long term at giver years and beyond. Page 48 of 102 A14.Page 223 of 463 41 Table 8. Implementation Timeframe of Strategies Strategies Timeframe Notes Buildings and Streetlights Rightsizing Short With committed municipal leadership and stakeholder engagement, this could occur relatively quickly. Electrification Medium to Long Timeframe may depend on scale of adoption; should be coordinated with other building strategies. Energy Efficiency Immediate to Medium Could begin immediately, but there may be reason to coordinate with electrification and onsite solar, which may lengthen the timing. Streetlights Long Depending on whether full pole replacement is needed versus the challenging payback period due to Evanston’s already somewhat efficient lighting, there may be a desire to sideline this for more tangible, upfront savings. Onsite Solar Energy Short to Medium Could be implemented immediately if funding is in place Offsite Solar Energy Long Given the amount of community solar desired to offset City electricity consumption, full implementation will likely require longer term planning and investment; emerging funding opportunities could reduce timeframe. Fleet Strategies Clean Fuel Technologies Immediate to Long EV and biofuel vehicle purchases can be initiated almost immediately, but broader fleet purchases and infrastructure investment will require planning and funding alignment; emerging funding opportunities could reduce timeframe. Fleet Management and Rightsizing Immediate to Short Could begin immediately; not contingent upon timing of other fleet strategies. VMT Reduction Immediate Could begin immediately, and aligns quite well with assessing work travel habits as workers return to the workplace; not contingent upon the timing of other fleet strategies. Page 49 of 102 A14.Page 224 of 463 42 Section 4. Next Steps During the development of Evanston ZES, key municipal staff were engaged and consulted throughout the planning process. Building upon this collaborative approach, key City leadership will broaden its engagement among staff, relevant vendors, and other stakeholders to formalize its commitment and path forward to ach ieving carbon neutrality for municipal operations by 2035. Operationalize Strategies Concurrent with broad stakeholder engagement, City leadership will identify existing mechanisms to implement the strategies within the ZES. For example, energy efficiency and renewable energy strategies should be incorporated into the capital planning process with careful input from engineers and facility management staff. Fleet improvements should inform the vehicle replacement program. The successful implementation of st rategies will require careful implementation oversight, with clearly identified staff responsible for each strategy who devise interim steps and metrics to gauge progress. Evaluation and Monitoring As strategies are operationalized and become a part of staff daily duties and expectations, it is important to establish a regular framework for assessing the overall progress of the ZES. Evaluation will include reporting on metrics for each strategy, identification of successes and challenges, and an overall ass essment of progress, with results that are shared with external stakeholders across the community. Many of the strategies involve a departure from years past that will involve new experiences for municipal staff. Capturing both quantitative metrics and qualitative anecdotal experiences of those driving electric vehicles or gauging occupancy comfort and functionality through surveys and other tools will provide important information as part of this evaluation, the latter lending to storytelling that is beneficial for people in the community considering their own carbon footprint. Common timeframes for evaluation include 1-year and 3-year increments. External Engagement The City of Evanston will remain engaged in conversations with local and national partners, as well as the host of national and international frameworks that focus on aggressive climate goals and carbon neutrality. These include but are not limited to Carbon Neutral Cities, C40, and Urban Sustainability Directors Network. These relationships continue to provide guidance on best practices and emerging trends in climate mitigation, adaptation, and resiliency. Page 50 of 102 A14.Page 225 of 463 43 Financial Support and Implementation Financing the implementation of the ZES strategies represents a significant investment for the City of Evanston, one that goes above and beyond current operational budgets. There are several options for the City to consider, and the funding mix will likely include multiple sources. ● Government Subsidy. As the federal government recommits to climate priorities, there will be unprecedented levels of funding and incentives available. Evanston will stay abreast of these opportunities and aggressively seek support whenever possible. ● Municipal Green Bonds. Green bonds or climate bonds function like typical municipal bonds, as a type of loan in which the borrower (in this case, the City) owes the holders (creditors who purchase bonds) a debt in order to fund climate-related projects. ● Internal Revolving Loan Fund. Evanston may want to consider establishing an internal revolving loan fund, which function like a regular RLF. An internal RLF is initiated with a set-aside amount of capital funds that pay for specific projects. Funds are “lent” to projects, and the savings from that project are used to repay the RLF, at which point monies can be applied to new projects. ● Utility Incentives. Evanston will consider all available utility-based incentives for building and streetlight energy efficiency improvements. It should be noted that said incentives cannot be applied for fuel- switching improvements, however. ● Cook County C-PACE Program. Commercial Property Assessed Clean Energy programs allow commercial building owners to finance renewable energy and energy efficiency improvements and some site-specific electric vehicle charging improvements, based on the anticipated energy savings that will be generated by the project. Evanston should examine Cook County’s new program to determine if it is possibly a good funding fit for any number of projects. ● Energy Performance Contracting. The City can partner with a reputable ESCO (energy service company) to self-finance facility energy improvements utilizing anticipated costs savings that will be achieved in the project. ● Corporate Philanthropy. Evanston is a climate leader. The City should consider encouraging corporations or corporate foundations to join them in partnership to fund certain projects as part of the ZES. For example, engaging a heat pump manufacturer to donate technology for one or several buildings, or connecting with the emerging electric vehicle market for heavy duty vehicles. These projects could be in exchange for community partnership and storytelling. Corporations may be inclined to consider such ideas, particularly in communities where motivated constituents could possibly be persuaded to make similar purchases for their own homes. ● Fee Increase. The City could increase fees it collects in all or any number of areas. Page 51 of 102 A14.Page 226 of 463 2006 2008 2017 2018 2019 2020 2013 2012 2009 2014 2015 2016 2021 Evanston Climate Action Plan is adopted Evanston Climate Action Plan Update Report is released Evanston Livability Plan is adopted Achieved goals of the 2014 Evanston Livability Plan Mayor Elizabeth Tisdahl signs the Global Covenant of Mayors Evanston awarded Gold designation through the U.S. Department of Energy’s SolSmart designation program Evanston is first city in Illinois to set goal to achieve 100% renewable electricity by 2030 and carbon neutrality by 2050 Evanston Climate Action and Resilience Plan is adopted Evanston is first city in Illinois to be certified as a Community Wildlife Habitat by the National Wildlife Federation Evanston is designated a Gold Walk Friendly Community by the Walk Friendly Communities Program Evanston’s Learn the Recycling Basics video wins Silver for Not-for-Profit, Keep Food and Liquids Out of Your Recycling Cart wins Silver for Public Interest/Awareness, Bronze for Use of 3D Animation and Hometown Media Award Mayor Lorraine H. Morton signs the U.S. Mayors Climate Protection Agreement Evanston Climate Action Plan Year 1 Report 2008-2009 is released Achieved goals of the 2008 Evanston Climate Action Plan Evanston is named 2015 Earth Hour U.S. Capital by the World Wildlife Fund Mayor Stephen H. Hagerty commits to Paris Climate Accord Emissions Reductions Mayor Stephen H. Hagerty joins the Mayors for 100% Clean Energy Evanston Municipal Operations Zero Emissions Strategy completed *as of June 2021 Appendix 1. City of Evanston Climate Action Timeline* 44Page 52 of 102 A14.Page 227 of 463 © Elevate Energy 2021 – Appendix 2 45 Appendix 2. Case Study Excerpts for Fire Station #1, Fleetwood Jourdain Community Center, and Service Center Evanston Fire Station #1 Net Zero Emissions Study NOTE: This is an excerpt of the full report. Fire Station #1 1332 Emerson Street Evanston, IL 60201 Assessment Date: 09/04/202 Final Report: 03/24/2021 Submitted by: Elevate Energy 322 S. Green Street, Suite 300 Chicago, IL 60607 Page 53 of 102 A14.Page 228 of 463 © Elevate Energy 2021 – Appendix 2 46 Executive Summary Elevate Energy (Elevate) has completed a Net Zero Emissions Study of Evanston’s Fire Station #1. Elevate inspected the property, analyzed historical utility bills, and calculated changes in energy use associated with the proposed facility upgrades. Based on these findings, we present several options to achieve net zero emissions. The paths include consideration of energy conservation measures (ECMs), electrification of heating equipment, installation of on-site photovoltaic (PV) systems, development of off-site/community PV projects, virtual power purchase agreements (VPPA), and renewable energy credits (RECs). This report presents ECMs and includes electrification of equipment that currently use natural gas. Together, these recommended measures will cost $133,100 to implement. It will increase site electricity use from 142,920 kWh to 347,099 kWh and eliminate the use of natural gas. Electrification positions the facility for emissions reductions through direct on-site renewable energy generation, local community solar projects, virtual power purchase agreements (VPPA), and the purchase of renewable energy certificates (RECs). The facility has sufficient roof area for 3,457 square feet of photovoltaic panels. This PV system will have a 62 kWp nameplate capacity and will provide 71.1 MWh of zero-carbon electricity annually. The panels will meet nearly 21% of electricity use after electrification. This leaves approximately 276 MWh of energy which can be provided by 200 kW of local community solar projects. Alternatively, clean energy can be purchased via a VPPA to offset the energy metered by ComEd. Lastly, RECs may be purchased to offset the carbon emissions associated with the facility’s operations. Descriptions of the seven scenarios and their net present values are presented in the below table. Based o n the financial analysis, we recommend pursuing Scenario 1, 4, or 7. Table 1: Financial Summary of Paths to Net Zero Emissions Description Net Present Value Scenario 1 ECMs/Electrification, RECs $(224,887) Scenario 2 ECMs/Electrification, On-site PV, RECs $(241,230) Scenario 3 ECMs/Electrification, On-site PV, Off-site/Community PV $(261,184) Scenario 4 ECMs/Electrification, VPPA $(214,511) Scenario 5 ECMs/Electrification, On-site PV, VPPA $(233,243) Scenario 6 ECMs/Electrification, On-site PV PPA, Off-site/Community PV PPA $(335,755) Scenario 7 ECMs/Electrification, On-site PV PPA, VPPA $(232,767) A description of recommended ECMs is presented in Section 5. The financial summary of the different paths to net zero is presented in Section 7 and the detailed analysis is provided in the Appendix. Page 54 of 102 A14.Page 229 of 463 © Elevate Energy 2021 – Appendix 2 47 Section 7: Path to Zero Emissions Proposed Path to Zero Emissions The proposed path to achieve net-zero emissions follows four main steps: 1) Reduction of facility energy requirements through energy conservation measures 2) Electrification of all loads currently met using natural gas 3) Installation of on-site solar photovoltaic system to meet energy needs 4) Procurement of off-site clean energy for the facility’s remaining energy needs The following section provides more details about why this approach has been chosen and the considerations involved in each step. Global Warming Impact of Refrigerants The impact of the global warming potential (GWP) of refrigerant leakage associated with facility operations has not been included in the emissions analysis. In practice, the refrigerant loss should be accounted for when calculating greenhouse gas emissions. However, while refrigerant leakage may eventually occur as equipment ages, the time when the leakage may occur, and the quantity that may leak, are difficult to predict. Leakage will depend on factors such as manufacturing quality, quality of field installation, and maintenance of equipment. The uncertain ty associated with this estimation does not help inform the decision-making process. Instead, the recommendations presented below, if implemented, will minimize the impact of refrigerant leakage. To minimize the impact on facility emissions that may result from potential refrigerant leakage, we recommend identifying and repairing refrigerant leaks instead of replacing lost refrigerant. In addition, when selecting new equipment, we recommend using refrigerants with lower GWP values. These include hydrofluoro carbon (HFCs) and hydrofluoroolefin (HFO) refrigerants. Table 2 below provides a list of current refrigerants and alternative refrigerants with lower GWP values. Table 2: Current and Alternative Refrigerants Current Refrigerant / GWP Alternative Refrigerant / GWP R-410A / 1,924 R-32 / 677 R-454B / 467 R-466A / 696 R-470A / 909 R-134a / 1,120 R-513A / 573 R-515B / 299 R-1234ze / 1 R-123 / 79 R-514A / 2 R-1234zd / 1 The availability of products that use these lower GWP refrigerants will increase as 2025 approaches, since the state of California will no longer allow the sale of equipment that uses refrigerants that have GWP values greater than 750 beyond that date, and the market will adjust accordingly. In addition, hydrocarbon refrigerants, which have some of the lowest GWP values, cannot currently be used in larger cooling systems due to flammability concerns. As building and safety system codes are updated to address these concerns, larger cooling systems that use these refrigerants will be introduced to the market. In the longer term, equipment using carbon dioxide, ammonia, and water will also become more widely available. Page 55 of 102 A14.Page 230 of 463 © Elevate Energy 2021 – Appendix 2 48 Carbon Offsets and Electrification of Heating Loads There are multiple paths that an organization may follow to achieve net zero emissions in their operations. For facilities that use fuels on-site that produce carbon emissions, organizations attempting to achieve zero carbon emissions must purchase carbon offsets. Carbon offsets are created by developing a project that prevents CO2 emissions or acts as a carbon sink. A carbon sink is a long-term carbon store such as a forest. These carbon offsets can be purchased by an organization that produces carbon emissions to, in theory, achieve net zero emissions. There are several reasons why we do not presently find the use of carbon offsets as part of a viable approach to net zero emissions. The methods currently employed to sequester and store carbon, which underly the purchase of carbon offsets, all suffer from one or more shortcomings, which are briefly explained. The least expensive and most popular method of carbon sequestration is land reforestation or afforestation. While currently inexpensive, this method is unlikely to remain so as the amount of land available for this activity is limited. As many large organizations have revealed their decarbonization plans in 2020-21, it has become evident that many of them must use carbon offsets since CO2 emissions cannot be avoided in their operations. As more organizations pursue carbon offsets based on reforestation, the price will quickly increase making this path increasing expensive. Beyond cost, the amount of CO2 removed from the atmosphere depends on the stability of the new forest, the mix of different species of trees that are planted, and how the land was previously used. Without intensive care, these newly planted forests may die, which has already happened to some reforested areas. Lastly, parts of the world are already becoming susceptible to the effects of climate change such as wildfires, which places these newly forested areas at risk. Other potential methods of carbon sequestration include ecosystem restoration, soil capture, biochar, ocean fertilization, ocean alkalinization, direct air carbon capture, and bioenergy with carbon capture and storage. When considering these technologies regarding technological readiness, CO2 removal potential, cost, permanence of removal, and social/environmental impact, none are currently viable, nor do they appear as if they will be in the near future. Given these considerations, we recommend that the City of Evanston pursue the electrification of loads currently met with natural gas. For the Community Center, this includes water heating and space heating. As described in Section 5, we recommend replacing the natural gas water heater with a hybrid heat pump water heater and replacing the furnaces with cold-climate air source heat pumps. Baseline Emissions To determine the CO2 equivalent emissions currently emitted due to the facility’s energy consumption, the emissions associated with electricity generation and the combustion of the natural gas were calculated and summed. To determine the emissions associated with electricity generation, the carbon intensity value for the RFC West subregion of the EPA’s Emissions and Generation Resource Integrated Database (156.07 kg per million BTUs) was multiplied by the annual electricity use of 224,493 kWh. To determine th e natural gas associated emissions, the carbon intensity value of natural gas combustion (53.11 kg per million BTUs) was multiplied by the annual natural gas use of 23,396 therms. Based on 2019 utility data, the total CO2 equivalent emissions for the facility are 243,776 kg. Energy Conservation and Electrification Measures The schedule for implementation of the proposed energy conservation and electrification measures should consider the age of the existing equipment being replaced, the 2035 target date to achieve net-zero emissions, and Page 56 of 102 A14.Page 231 of 463 © Elevate Energy 2021 – Appendix 2 49 considerations of price decreases that can be expected as some of the recommended technologies mature in the marketplace. Based on consideration of these factors, the following implementation schedule is recommended. Table 3: Recommended ECM/Electrification Implementation Schedule Energy Conservation Measures Year of Implementation Justification ECM 1 – Improve Building Tightness 2021 - Immediate reduction in energy use ECM 2 - Replace Existing Lamps with LED Lamps 2021 - Immediate reduction in energy use - Improved lighting quality ECM 3 – Replace AHU with ASHP AHU 2035 - The AHUs are currently 3 years old and have a service life of 25 years. We recommend operating them for as long as possible and therefore replacing them at the latest possible date. ECM 4 – Replace Existing Boiler with Electric Resistance Boiler 2035 - The hot water boilers are 3 years old. They have a service life of about 20 years. We recommend replacing them at the latest possible date. ECM 5 – Replace Hot Water Heaters with ASHP Water Heaters 2031 - Recommend replacement upon failure of existing equipment (assumed 2031) On-site Photovoltaic System Based on the solar analysis included in the Appendix, the facility can accommodate a 200.8 kWp photovoltaic system, which can generate 243.9 MWh of electricity per year. The cost of the on-site system is estimated at $431,720. As part of the path to net-zero emissions, for some scenarios we estimate installation of the on-site PV system in 2026 to offset the site energy use. At this time, we estimate the system will cost 70% of the current cost or $302,204. If the City of Evanston decides to implement all the recommended measures and fully electrify the building, the on-site solar would generate enough electricity to meet approximately 31% of the annual energy use. Alternatively, the on-site PV system could be financed under a power purchase agreement (PPA). Under a PPA, the City of Evanston would pay nothing for the PV system installation or maintenance but would agree to purchase the electricity that the system produces for the life of the system. We assume that the developer would require a 10 - year simple payback period for the investment. Using the system cost provided above and assuming that no financial incentives are available and that the RECs associated with the energy production are retained by the City, the cost of electricity would be $0.1287/kWh. Off-site Photovoltaic System and Renewable Energy Credits Two accounting approaches are considered for the purposes of determining the amount of off -site renewable energy that must be purchased in addition to the solar energy produced on -site. These include 1) an approach described in ASHRAE-189.1-2017, Standard for the Design of High-Performance Green Buildings, and 2) an approach described in the Passive House Institute of the United States (PHIUS) SourceZero. Based on ASHRAE 189.1-2017, the remaining energy needs can be met through off-site renewable energy generation, community solar projects, and virtual power purchase agreements (VPPA). Under a VPPA, the City would pay a fixed price for the energy that is generated by a power plant and the associated renewable energy certificate (REC) that result from that power generation. If the ASHRAE methodology is followed, only 75% of the energy purchase counts towards the energy use by the building. In other words, for every kilowatt-hour of electricity metered by the utility, 1.33 kWh must be purchased from these off -site renewable energy plants. The cost of electricity purchased under the VPPA is assumed to be the same as the current cost of electricity for the facility. Page 57 of 102 A14.Page 232 of 463 © Elevate Energy 2021 – Appendix 2 50 If the PHIUS SourceZero approach is used, the same energy sources (off-site renewable energy generation, community solar projects, and virtual power purchase agreements) and factor (0.75 or 75%) that are described in ASHRAE 189.1 apply. However, the PHIUS SourceZero approach also allows for the purchase of renewable energy certificates (RECs) with a 20% factor applied. These differ from a VPPA in that the clean energy underlying the creation of the REC is not purchased. Therefore, if this approach is considered, 5 kWh of RECs will be purchased for every 1 kWh metered by the utility. The cost per REC is estimated to be $6.00/MWh or $0.006/kWh. The off-site PV system required to meet all remaining energy needs has a nameplate capacity of 585 kWp and estimated cost of approximately $1,257,000. As part of the path to net-zero emissions, for some scenarios we estimate installation of the on-site PV system in 2026. At that time, we estimate the system will cost 70% of the current cost or $880,425. Like the on-site PV system, the off-site PV systems could be financed under a PPA and the same cost of electricity as the on-site system is assumed in the scenarios where an off-site PPA is considered. Energy, Financial, and CO2e Emissions Analyses Financial analyses were performed comparing seven different scenarios to achieve net-zero emissions. A description of the scenarios and resulting net present values are provided in Table 4. The assumptions and calculations for the different scenarios are provided in the Appendix. Table 4: Financial Summary of Path to Net Zero Emissions Description Net Present Value Scenario 1 ECMs/Electrification, RECs $(434,397) Scenario 2 ECMs/Electrification, City Owned On-site PV, RECs $(497,249) Scenario 3 ECMs/Electrification, City Owned On-site PV, City Owned Off-site/Community PV $(686,661) Scenario 4 ECMs/Electrification, VPPA $(408,197) Scenario 5 ECMs/Electrification, On-site PV, VPPA $(480,917) Scenario 6 ECMs/Electrification, On-site PV PPA, Off-site/community PV PPA $(625,827) Scenario 7 ECMs/Electrification, On-site PV PPA, VPPA $(465,166) Figure 1 shows the change in electricity and natural gas use over time due to energy conservation measure implementation and electrification based on the implementation schedule shown in Error! Reference source not found.. This implementation schedule is the same for all scenarios. Initially, the site electricity use decreases because of the weatherization and lighting projects, but eventually increases when the heating loads are electrified in 2035. Page 58 of 102 A14.Page 233 of 463 © Elevate Energy 2021 – Appendix 2 51 Figure 1: Site Electricity Use and Natural Gas Use over Time Figure 2 illustrates the path to net zero emissions based on the recommended scenarios. These are scenarios 1, 4, and 7, which have the highest net present value. Under scenario 1, in year 1, ECM 1 and ECM 2 are impleme nted, and RECs are purchased for all electricity use. In years 3 through 5, RECs are purchased for one third of the electricity purchased from the utility. In years 6 through 8, RECs are purchased for two thirds of the electricity purchased from the utility. In year 9 and beyond, RECs are purchased for all electricity purchased from the grid. In year 10, ECM 5 is implemented. Finally, in year 14, ECMs 3 and 4 are implemented, all natural gas-fired equipment is eliminated, and the building reaches its net-zero emission target. Under scenario 4, ECMs are implemented as described above. Beginning in year 3, one third of electricity is procured via a VPPA. In year 6, two thirds of electricity is procured via the VPPA. In year 9, all electricity is procured via VPPA. Finally, in year 14, ECMs 3 and 4 are implemented, the natural gas-fired equipment is retired, and the building reaches its net-zero emission target. Under scenario 7, the same path as scenario 4 is followed except that an on-site PV system is installed in year 5 and all electricity not provided by the PV system is procured via VPPA beginning in year 5. The PV installation is financed using a PPA. - 5,000 10,000 15,000 20,000 25,000 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 0 2 4 6 8 10 12 14 16 18 20 22 24 Natural Gas USe (Therms)Site Electricity Use (kWh)Year Site Electricity Use Natural Gas Use - 50,000 100,000 150,000 200,000 250,000 300,000 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25Annual CO2e Emissions (kg)Year Scenario 1 Scenario 4 Scenario 7 Page 59 of 102 A14.Page 234 of 463 © Elevate Energy 2021 – Appendix 2 52 Figure 2: Source CO2e Emissions over Time Figure 3 illustrates the annual additional expenditures above the current utility costs that will be required to implement the three scenarios and Table 5 provides the implementation costs and the annual operating costs before and after implementation of the measures to achieve net-zero emissions. Figure 3: Change in Annual Expenditures over 25 yr. Period Table 5: Net-zero Emission Implementation and Operating Costs Scenario Total Implementation Cost Annual Operating Costs before Implementation (2019) Annual Operating Cost after Implementation 1 $515,750 $34,341 $95,484 4 $515,750 $89,546 7 $515,750 $98,771 $(100,000) $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25Difference in Cash Flow ($)Year Scenario 1 Scenario 4 Scenario 7 Page 60 of 102 A14.Page 235 of 463 ©Elevate Energy 2021 Evanston Fleetwood- Jourdain Center Net Zero Emissions Study NOTE: This is an excerpt of the full report. Fleetwood Community Center 1655 Foster Street Evanston, IL 60201 Assessment Date: 09/03/2020 Final Report: 03/24/2021 Submitted by: Elevate Energy 322 S. Green Street, Suite 300 Chicago, IL 60607 Page 61 of 102 A14.Page 236 of 463 Evanston Fleetwood-Jourdain Community Center, Net Zero Emissions Study – Final Report 03/24/2021 ©Elevate Energy 2021 54 Executive Summary Elevate Energy (Elevate) has completed a Net Zero Emissions Study for Evanston’s Fleetwood Jourdain Community Center. Elevate inspected the property, analyzed historical utility bills, and calculated changes in energy use associated with the proposed facility upgrades. Based on these findings, we present several options to achieve net zero emissions. The paths include consideration of energy conservation measures (ECMs), electrification of heating equipment, installation of on-site photovoltaic (PV) systems, development of off-site/community PV projects, virtual power purchase agreements (VPPA), and renewable energy credits (RECs). This report presents ECMs, which include electrification of equipment that currently use natural gas. Together, these recommended measures will cost between $457,000 and $574,500 to implement and will increase site electricity use from 224,493 kWh to 791,809 kWh and eliminate the use of natural gas. Electrification positions the facility for emissions reductions through direct on-site renewable energy generation, local community solar projects, virtual power purchase agreements (VPPA), and the purchase of renewable energy certificates (RECs). The facility has sufficient roof area for 11,195 square feet of photovoltaic panels. This PV system will have a 200.8 kWp nameplate capacity and will provide 243.9 MWh of zero-carbon electricity annually. The panels will meet nearly 31% of electricity use after electrification. This leaves approximately 550 MWh of energy which can be provided by 585 kW of local community solar projects. Alternatively, clean energy can be purchased via a VPPA to offset the energy metered by ComEd. Lastly, RECs may be purchased to offset the carbon emissions associated with the facility’s operations. Descriptions of the seven scenarios and their net present values are presented in the below table. Based on the financial analysis, we recommend pursuing Scenario 1, 4 or 7. Table 6: Financial Summary of Paths to Net Zero Emissions Description Net Present Value Scenario 1 ECMs/Electrification, RECs $(434,397) Scenario 2 ECMs/Electrification, On-site PV, RECs $(497,249) Scenario 3 ECMs/Electrification, On-site PV, Off-site/Community PV $(686,661) Scenario 4 ECMs/Electrification, On-site PV, VPPA $(408,197) Scenario 5 ECMs/Electrification, VPPA $(480,917) Scenario 6 ECMs/Electrification, On-site PV PPA, Off-site/Community PV PPA $(625,827) Scenario 7 ECMs/Electrification, On-site PV PPA, VPPA $(465,166) A description of recommended ECMs is presented in Section 5. The financial summary of the different paths to net zero is presented in Section 7. Page 62 of 102 A14.Page 237 of 463 Evanston Fleetwood-Jourdain Community Center, Net Zero Emissions Study – Final Report 03/24/2021 ©Elevate Energy 2021 55 Section 7: Path to Zero Emissions Proposed Path to Zero Emissions The proposed path to achieve net-zero emissions follows four main steps: 1) Reduction of facility energy requirements through energy conservation measures 2) Electrification of all loads currently met using natural gas 3) Installation of on-site solar photovoltaic system to meet energy needs 4) Procurement of off-site clean energy for the facility’s remaining energy needs The following section provides more details about why this approach has been chosen and the considerations involved in each step. Global Warming Impact of Refrigerants The impact of the global warming potential (GWP) of refrigerant leakage associated with facility operations has not been included in the emissions analysis. In practice, the refrigerant loss should be accounted for when calculating greenhouse gas emissions. However, while refrigerant leakage may eventually occur as equipment ages, the time when the leakage may occur, and the quantity that may leak, are difficult to predict. Leakage will depend on factors such as manufacturing quality, quality of field installation, and maintenance of equipment. The uncertainty associated with this estimation does not help inform the decision-making process. Instead, the recommendations presented below, if implemented, will minimize the impact of refrigerant leakage. To minimize the impact on facility emissions that may result from potential refrigerant leakage, we recommend identifying and repairing refrigerant leaks instead of replacing lost refrigerant. In addition, when selecting new equipment, we recommend using refrigerants with lower GWP values. These include hydrofluorocarbon (HFCs) and hydrofluoroolefin (HFO) refrigerants. Table 2 below provides a list of current refrigerants and alternative refrigerants with lower GWP values. Table 7: Current and Alternative Refrigerants Current Refrigerant / GWP Alternative Refrigerant / GWP R-410A / 1,924 R-32 / 677 R-454B / 467 R-466A / 696 R-470A / 909 R-134a / 1,120 R-513A / 573 R-515B / 299 R-1234ze / 1 R-123 / 79 R-514A / 2 R-1234zd / 1 The availability of products that use these lower GWP refrigerants will increase as 2025 approaches, since the state of California will no longer allow the sale of equipment that uses refrigerants that have GWP values greater than 750 beyond that date, and the market will adjust accordingly. In addition, hydrocarbon refrigerants, which have Page 63 of 102 A14.Page 238 of 463 Evanston Fleetwood-Jourdain Community Center, Net Zero Emissions Study – Final Report 03/24/2021 ©Elevate Energy 2021 56 some of the lowest GWP values, cannot currently be used in larger cooling systems due to flammability concerns. As building and safety system codes are updated to address these concerns, larger cooling systems that use these refrigerants will be introduced to the market. In the longer term, equipment using carbon dioxide, ammonia, and water will also become more widely available. Carbon Offsets and Electrification of Heating Loads There are multiple paths that an organization may follow to achieve net zero emissions in their operations. For facilities that use fuels on-site that produce carbon emissions, organizations attempting to achieve zero carbon emissions must purchase carbon offsets. Carbon offsets are created by developing a project that prevents CO2 emissions or acts as a carbon sink. A carbon sink is a long-term carbon store such as a forest. These carbon offsets can be purchased by an organization that produces carbon emissions to, in theory, achieve net zero emissions. There are several reasons why we do not presently find the use of carbon offsets as part of a viable approach to net zero emissions. The methods currently employed to sequester and store carbon, which underly the purchase of carbon offsets, all suffer from one or more shortcomings, which are briefly explained. The least expensive and most popular method of carbon sequestration is land reforestation or afforestation. While currently inexpensive, this method is unlikely to remain so as the amount of land available for this activity is limited. As many large organizations have revealed their decarbonization plans in 2020-21, it has become evident that many of them must use carbon offsets since CO2 emissions cannot be avoided in their operations. As more organizations pursue carbon offsets based on reforestation, the price will quickly increase making this path increasing expensive. Beyond cost, the amount of CO2 removed from the atmosphere depends on the stability of the new forest, the mix of different species of trees that are planted, and how the land was previously used. Without intensive care, these newly planted forests may die, which has already happened to some reforested areas. Lastly, parts of the world are already becoming susceptible to the effects of climate change such as wildfires, which places these newly forested areas at risk. Other potential methods of carbon sequestration include ecosystem restoration, soil capture, biochar, ocean fertilization, ocean alkalinization, direct air carbon capture, and bioenergy with carbon capture and storage. When considering these technologies regarding technological readiness, CO2 removal potential, cost, permanence of removal, and social/environmental impact, none are currently viable, nor do they appear as if they will be in the near future. Given these considerations, we recommend that the City of Evanston pursue the electrification of loads currently met with natural gas. For the Community Center, this includes water heating and space heating. As described in Section 5, we recommend replacing the natural gas water heater with a hybrid heat pump water heater and replacing the furnaces with cold-climate air source heat pumps. Baseline Emissions To determine the CO2 equivalent emissions currently emitted due to the facility’s energy consumption, the emissions associated with electricity generation and the combustion of the natural gas were calculated and summed. To determine the emissions associated with electricity generation, the carbon intensity value for the RFC West subregion of the EPA’s Emissions and Generation Resource Integrated Database (156.07 kg per million BTUs) Page 64 of 102 A14.Page 239 of 463 Evanston Fleetwood-Jourdain Community Center, Net Zero Emissions Study – Final Report 03/24/2021 ©Elevate Energy 2021 57 was multiplied by the annual electricity use of 224,493 kWh. To determine th e natural gas associated emissions, the carbon intensity value of natural gas combustion (53.11 kg per million BTUs) was multiplied by the annual natural gas use of 23,396 therms. Based on 2019 utility data, the total CO2 equivalent emissions for the facility are 243,776 kg. Energy Conservation and Electrification Measures The schedule for implementation of the proposed energy conservation and electrification measures should consider the age of the existing equipment being replaced, the 2035 target date to achieve net-zero emissions, and considerations of price decreases that can be expected as some of the recommended technologies mature in the marketplace. Based on consideration of these factors, the following implementation schedule is recommended. Table 8: Recommended ECM/Electrification Implementation Schedule Energy Conservation Measures Year of Implementation Justification ECM 1 – Improve Building Tightness 2021 - Immediate reduction in energy use ECM 2 - Replace Existing Lamps with LED Lamps 2021 - Immediate reduction in energy use - Improved lighting quality ECM 3 – Replace AHU with ASHP AHU 2035 - The AHUs are currently 3 years old and have a service life of 25 years. We recommend operating them for as long as possible and therefore replacing them at the latest possible date. ECM 4 – Replace Existing Boiler with Electric Resistance Boiler 2035 - The hot water boilers are 3 years old. They have a service life of about 20 years. We recommend replacing them at the latest possible date. ECM 5 – Replace Hot Water Heaters with ASHP Water Heaters 2031 - Recommend replacement upon failure of existing equipment (assumed 2031) On-site Photovoltaic System Based on the solar analysis included in the Appendix, the facility can accommodate a 200.8 kWp photovoltaic system, which can generate 243.9 MWh of electricity per year. The cost of the on-site system is estimated at $431,720. As part of the path to net-zero emissions, for some scenarios we estimate installation of the on-site PV system in 2026 to offset the site energy use. At this time, we estimate the system will cost 70% of the current cost or $302,204. If the City of Evanston decides to implement all the recommended measures and fully electrify the building, the on-site solar would generate enough electricity to meet approximately 31% of the annual energy use. Alternatively, the on-site PV system could be financed under a power purchase agreement (PPA). Under a PPA, the City of Evanston would pay nothing for the PV system installation or maintenance but would agree to purchase the electricity that the system produces for the life of the system. We assume that the developer would require a 10 - year simple payback period for the investment. Using the system cost provided above and assuming that no financial incentives are available and that the RECs associated with the energy production are retained by the City, the cost of electricity would be $0.1287/kWh. Off-site Photovoltaic System and Renewable Energy Credits Two accounting approaches are considered for the purposes of determining the amount of off -site renewable energy that must be purchased in addition to the solar energy produced on -site. These include 1) an approach Page 65 of 102 A14.Page 240 of 463 Evanston Fleetwood-Jourdain Community Center, Net Zero Emissions Study – Final Report 03/24/2021 ©Elevate Energy 2021 58 described in ASHRAE-189.1-2017, Standard for the Design of High-Performance Green Buildings, and 2) an approach described in the Passive House Institute of the United States (PHIUS) SourceZero. Based on ASHRAE 189.1-2017, the remaining energy needs can be met through off-site renewable energy generation, community solar projects, and virtual power purchase agreements (VPPA). Under a VPPA, the City would pay a fixed price for the energy that is generated by a power plant and the associated renewable energy certificate (REC) that result from that power generation. If the ASHRAE methodology is followed, only 75% of the energy purchase counts towards the energy use by the building. In other words, for every kilowatt -hour of electricity metered by the utility, 1.33 kWh must be purchased from these off-site renewable energy plants. The cost of electricity purchased under the VPPA is assumed to be the same as the current cost of electricity for the facility. If the PHIUS SourceZero approach is used, the same energy sources (off-site renewable energy generation, community solar projects, and virtual power purchase agreements) and factor (0.75 or 75%) that are described in ASHRAE 189.1 apply. However, the PHIUS SourceZero approach also allows for the purchase of renewable energy certificates (RECs) with a 20% factor applied. These differ from a VPPA in that the clean energy underlying the creation of the REC is not purchased. Therefore, if this approach is considered, 5 kWh of RECs will be purchased for every 1 kWh metered by the utility. The cost per REC is estimated to be $6.00/MWh or $0.006/kWh. The off-site PV system required to meet all remaining energy needs has a nameplate capacity of 585 kWp and estimated cost of approximately $1,257,000. As part of the path to net-zero emissions, for some scenarios we estimate installation of the on-site PV system in 2026. At that time, we estimate the system will cost 70% of the current cost or $880,425. Like the on-site PV system, the off-site PV systems could be financed under a PPA and the same cost of electricity as the on-site system is assumed in the scenarios where an off-site PPA is considered. Energy, Financial, and CO2e Emissions Analyses Financial analyses were performed comparing seven different scenarios to achieve net -zero emissions. A description of the scenarios and resulting net present values are provided in Table 4. The assumptions and calculations for the different scenarios are provided in the Appendix. Table 9: Financial Summary of Path to Net Zero Emissions Description Net Present Value Scenario 1 ECMs/Electrification, RECs $(434,397) Scenario 2 ECMs/Electrification, City Owned On-site PV, RECs $(497,249) Scenario 3 ECMs/Electrification, City Owned On-site PV, City Owned Off-site/Community PV $(686,661) Scenario 4 ECMs/Electrification, VPPA $(408,197) Scenario 5 ECMs/Electrification, On-site PV, VPPA $(480,917) Scenario 6 ECMs/Electrification, On-site PV PPA, Off-site/community PV PPA $(625,827) Scenario 7 ECMs/Electrification, On-site PV PPA, VPPA $(465,166) Page 66 of 102 A14.Page 241 of 463 Evanston Fleetwood-Jourdain Community Center, Net Zero Emissions Study – Final Report 03/24/2021 ©Elevate Energy 2021 59 Figure 1 shows the change in electricity and natural gas use over time due to energy conservation measure implementation and electrification based on the implementation schedule shown in Error! Reference source not found.. This implementation schedule is the same for all scenarios. Initially, the site electricity use decreases because of the weatherization and lighting projects, but eventually increases when the heating loads are electrified in2035. Figure 4: Site Electricity Use and Natural Gas Use over Time Figure 2 illustrates the path to net zero emissions based on the recommended scenarios. These are scenarios 1, 4, and 7, which have the highest net present value. Under scenario 1, in year 1, ECM 1 and ECM 2 are implemented, and RECs are purchased for all electricity use. In years 3 through 5, RECs are purchased for one third of the electricity purchased from the utility. In years 6 through 8, RECs are purchased for two thirds of the electricity purchased from the utility. In year 9 and beyond, RECs are purchased for all electricity purchased from the grid. In year 10, ECM 5 is implemented. Finally, in year 14, ECMs 3 and 4 are implemented, all natural gas-fired equipment is eliminated, and the building reaches its net-zero emission target. Under scenario 4, ECMs are implemented as described above. Beginning in year 3, one third of electricity is procured via a VPPA. In year 6, two thirds of electricity is procured via the VPPA. In year 9, all electricity is p rocured via VPPA. Finally, in year 14, ECMs 3 and 4 are implemented, the natural gas-fired equipment is retired, and the building reaches its net-zero emission target. Under scenario 7, the same path as scenario 4 is followed except that an on-site PV system is installed in year 5 and all electricity not provided by the PV system is procured via VPPA beginning in year 5. The PV installation is financed using a PPA. - 5,000 10,000 15,000 20,000 25,000 - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 0 2 4 6 8 10 12 14 16 18 20 22 24 Natural Gas USe (Therms)Site Electricity Use (kWh)Year Site Electricity Use Natural Gas Use Page 67 of 102 A14.Page 242 of 463 Evanston Fleetwood-Jourdain Community Center, Net Zero Emissions Study – Final Report 03/24/2021 ©Elevate Energy 2021 60 Figure 5: Source CO2e Emissions over Time Figure 3 illustrates the annual additional expenditures above the current utility costs that will be required to implement the three scenarios and Table 5 provides the implementation costs and the annual operating costs before and after implementation of the measures to achieve net-zero emissions. Figure 6: Change in Annual Expenditures over 25 yr. Period Table 10: Net-zero Emission Implementation and Operating Costs Scenario Total Implementation Cost Annual Operating Costs before Implementation (2019) Annual Operating Cost after Implementation 1 $515,750 $34,341 $95,484 4 $515,750 $89,546 7 $515,750 $98,771 - 50,000 100,000 150,000 200,000 250,000 300,000 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25Annual CO2e Emissions (kg)Year Scenario 1 Scenario 4 Scenario 7 $(100,000) $- $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25Difference in Cash Flow ($)Year Scenario 1 Scenario 4 Scenario 7 Page 68 of 102 A14.Page 243 of 463 ©Elevate Energy 2021 Evanston Service Center Net Zero Emissions Study NOTE: This is an excerpt of the full report. Evanston Service Center 2020 Asbury Avenue Evanston, IL 60201 Assessment Date: 09/10/2020 and 09/23/2020 Final Report: 03/24/2021 Submitted by: Elevate Energy 322 S. Green Street, Suite 300 Chicago, IL 60607 Page 69 of 102 A14.Page 244 of 463 ©Elevate Energy 2021 62 Executive Summary Elevate Energy (Elevate) has completed a Net Zero Emissions Study for Evanston’s Service Center. We inspected the property, analyzed historical utility bills, and calculated changes in energy use associated with the proposed facility upgrades. Based on these findings, we present several options to achieve net zero emissions. The paths include consideration of energy conservation measures (ECMs), electrification of heating equipment, installation of on -site photovoltaic (PV) systems, development of off-site/community PV projects, virtual power purchase agreements (VPPA), and renewable energy credits (RECs). This report presents ECMs, which include electrification of equipment that currently use natural gas. Together, these recommended measures will cost approximately $1.8 to $2.2 million to implement and will increase site electricity use from 1,162,704 kWh to 2,593,024 kWh (based on 2019 baseline) and eliminate the use of natural gas. Electrification positions the facility for emissions reductions through direct on-site renewable energy generation, local community solar projects, virtual power purchase agreements (VPPA), and the purchase of renewable energy certificates (RECs). The facility has sufficient roof area for 47,746 square feet of photovoltaic panels. This PV system will have an 856 kWp nameplate capacity and will provide 1,161 MWh of zero-carbon electricity annually. The panels will meet nearly 38% of electricity use after electrification. This leaves approximately 2,197 MWh of energy which can be provided by 2 MW of local community solar projects. Alternatively, clean energy can be purchased via a VPPA to offset the energy metered by ComEd. Lastly, RECs may be purchased to offset the carbon emissions associated with the facility’s operations. Descriptions of the seven scenarios and their net present values are presented in the below table. Based on the financial analysis, we recommend pursuing Scenario 1, 4 or 7. Table 11: Financial Summary of Paths to Net Zero Emissions Description Net Present Value Scenario 1 ECMs/Electrification, RECs $(1,994,480) Scenario 2 ECMs/Electrification, On-site PV, RECs $(2,430.588) Scenario 3 ECMs/Electrification, On-site PV, Off-site/Community PV $(3,433,160) Scenario 4 ECMs/Electrification, On-site PV, VPPA $(1,813,966) Scenario 5 ECMs/Electrification, VPPA $(2,319,880) Scenario 6 ECMs/Electrification, On-site PV PPA, Off-site/Community PV PPA $(2,991,735) Scenario 7 ECMs/Electrification, On-site PV PPA, VPPA $(2,242,740) A description of recommended ECMs is presented in Section 5. The financial summary of the different paths to net zero is presented in Section 7. Page 70 of 102 A14.Page 245 of 463 ©Elevate Energy 2021 63 Section 7: Path to Zero Emissions Proposed Path to Zero Emissions The proposed path to achieve net-zero emissions follows four main steps: 1) Reduction of facility energy requirements through energy conservation measures 2) Electrification of all loads currently met using natural gas 3) Installation of on-site solar photovoltaic system to meet energy needs 4) Procurement of off-site clean energy for the facility’s remaining energy needs The following section provides more details about why this approach has been chosen and the consider ations involved in each step. Global Warming Impact of Refrigerants The impact of the global warming potential (GWP) of refrigerant leakage associated with facility operations has not been included in the emissions analysis. In practice, the refrigerant loss should be accounted for when calculating greenhouse gas emissions. However, while refrigerant leakage may eventually occur as equipment ages, the time when the leakage may occur, and the quantity that may leak, are difficult to predict. Leakage will dep end on factors such as manufacturing quality, quality of field installation, and maintenance of equipment. The uncertainty associated with this estimation does not help inform the decision-making process. Instead, the recommendations presented below, if implemented, will minimize the impact of refrigerant leakage. To minimize the impact on facility emissions that may result from potential refrigerant leakage, we recommend identifying and repairing refrigerant leaks instead of replacing lost refrigerant. In addition, when selecting new equipment, we recommend using refrigerants with lower GWP values. These include hydrofluorocarbon (HFCs) and hydrofluoroolefin (HFO) refrigerants. Table 2 below provides a list of current refrigerants and alternative refrigerants with lower GWP values. Table 12: Current and Alternative Refrigerants Current Refrigerant / GWP Alternative Refrigerant / GWP R-410A / 1,924 R-32 / 677 R-454B / 467 R-466A / 696 R-470A / 909 R-134a / 1,120 R-513A / 573 R-515B / 299 R-1234ze / 1 R-123 / 79 R-514A / 2 R-1234zd / 1 The availability of products that use these lower GWP refrigerants will increase as 2025 approaches, since the state of California will no longer allow the sale of equipment that uses refrigerants that have GWP values greater than 750 beyond that date, and the market will adjust accordingly. In addition, hydrocarbon refrigerants, which have some of the lowest GWP values, cannot currently be used in larger cooling systems due to flammability concerns. As building and safety system codes are updated to address these concerns, larger cooling systems that use these refrigerants will be introduced to the market. In the longer term, equipment using carbon dioxide, ammonia, and water will also become more widely available. Page 71 of 102 A14.Page 246 of 463 ©Elevate Energy 2021 64 Carbon Offsets and Electrification of Heating Loads There are multiple paths that an organization may follow to achieve net zero emissions in their operations. For facilities that use fuels on-site that produce carbon emissions, organizations attempting to achieve zero carbon emissions must purchase carbon offsets. Carbon offsets are created by developing a project that prevents CO2 emissions or acts as a carbon sink. A carbon sink is a long-term carbon store such as a forest. These carbon offsets can be purchased by an organization that produces carbon emissions to, in theory, achieve net zero emissions. There are several reasons why we do not presently find the use of carbon offsets as part of a viable approach to net zero emissions. The methods currently employed to sequester and store carbon, which underly the purchase of carbon offsets, all suffer from one or more shortcomings, which are briefly explained. The least expensive and most popular method of carbon sequestration is land reforestation or afforestation. While currently inexpensive, this method is unlikely to remain so as the amount of land available for this activity is limited. As many large organizations have revealed their decarbonization plans in 2020-21, it has become evident that many of them must use carbon offsets since CO2 emissions cannot be avoided in their operations. As more organizations pursue carbon offsets based on reforestation, the price will quickly increase making this path increasing expensive. Beyond cost, the amount of CO2 removed from the atmosphere depends on the stability of the new forest, the mix of different species of trees that are planted, and how the land was previously used. Without intensive care, these newly planted forests may die, which has already happened to some reforested areas. Lastly, parts of the world are already becoming susceptible to the effects of climate change such as wildfires, which places these newly forested areas at risk. Other potential methods of carbon sequestration include ecosystem restoration, soil capture, biochar, ocean f ertilization, ocean alkalinization, direct air carbon capture, and bioenergy with carbon capture and storage. When considering these technologies regarding technological readiness, CO2 removal potential, cost, permanence of removal, and social/environmental impact, none are currently viable, nor do they appear as if they will be in the near future. Given these considerations, we recommend that the City of Evanston pursue the electrification of loads currently met with natural gas. For the Service Center, this includes water heating and space heating. As described in Section 5, we recommend replacing the natural gas water heater with a hybrid heat pump water heater and replacing the furnaces with cold-climate air source heat pumps. Baseline Emissions To determine the CO2 equivalent emissions currently emitted due to the facility’s energy consumption, the emissions associated with electricity generation and the combustion of the natural gas were calculated and summed. To determine the emissions associated with electricity generation, the carbon intensity value for the RFC West subregion of the EPA’s Emissions and Generation Resource Integrated Database (156.07 kg per million BTUs) was multiplied by the annual electricity use of 1,162,704 kWh. To determine the natural gas associated emissions, the carbon intensity value of natural gas combustion (53.11 kg per million BTUs) was multiplied by the annual natural gas use of 101,140 therms. Based on 2019 utility data, the total CO2 equivalent emissions for the facility is 1,156,307 kg. Energy Conservation and Electrification Measures The schedule for implementation of the proposed energy conservation and electrification measures should consider the age of the existing equipment being replaced, the 2035 target date to achieve net-zero emissions, and considerations of price decreases that can be expected as some of the recommended technologies mature in the marketplace. Based on consideration of these factors, the following implementation schedule is recommended. Page 72 of 102 A14.Page 247 of 463 ©Elevate Energy 2021 65 Table 13: Recommended ECM/Electrification Implementation Schedule Energy Conservation Measures Year of Implementation Justification ECM 1 – Improve Building Tightness 2021 - Immediate reduction in energy use ECM 2 - Replace Existing Lamps with LED Lamps 2021 - Immediate reduction in energy use - Improved lighting quality ECM 3 – Replace AHUs with ASHP AHUs 2026 - Condensing units are currently 14-20 years old and will likely need replacement in the next 5 years. - Lower GWP refrigerants should be available at this time. ECM 4 – Electrify Radiant Heaters, Fan Coil Units, Unit Heaters, and Baseboards 2031 - Boiler is 16 years old and should last another 10 years. We recommend replacing at that time. ECM 5 – Replace Water Heater with Air Source Heat Pump Water Heaters 2031 - Replace upon failure of the existing water heaters - Most of the existing water heaters are newer and lower GWP refrigerants should be available at time of replacement On-site Photovoltaic System Based on the solar analysis included in the Appendix, the facility can accommodate an 856 kWp photovoltaic system, which can generate 1,161 MWh of electricity per year. The cost of the on-site system is estimated at $2,240,000. As part of the path to net-zero emissions, for some scenarios we assume installation of half of the on-site PV system in 2026 and the other half in 2031. We estimate the system will cost 70% of the current cost or $1,568,000. If the City of Evanston decides to implement all the recommended measures and fully electrify the building, the on-site solar would generate enough electricity to meet approximately 38% of the annual energy use. Alternatively, the on-site PV system could be financed under a power purchase agreement (PPA). Under a PPA, the City of Evanston would pay nothing for the PV system installation or maintenance but would agree to purchase the electricity that the system produces for the life of the system. We assume that the developer would require a 10-year simple payback period for the investment. Using the system cost provided above and assuming that no financial incentives are available and that the RECs associated with the energy production are retained by the City, the cost of electricity would be $0.1287/kWh. Off-site Photovoltaic System and Renewable Energy Credits Two accounting approaches are considered for the purposes of determining the amount of off -site renewable energy that must be purchased in addition to the solar energy produced on -site. These include 1) an approach described in ASHRAE- 189.1-2017, Standard for the Design of High-Performance Green Buildings, and 2) an approach described in the Passive House Institute of the United States (PHIUS) SourceZero. Based on ASHRAE 189.1-2017, the remaining energy needs can be met through off-site renewable energy generation, community solar projects, and virtual power purchase agreements (VPPA). Under a VPPA, the City would pay a fixed price for the energy that is generated by a power plant and the associated renewable energy certificate (REC) that result from that power generation. If the ASHRAE methodology is followed, only 75% of the energy purchase counts towards the energy use by the building. In other words, for every kilowatt-hour of electricity metered by the utility, 1.33 kWh must be purchased from these off-site renewable energy plants. The cost of electricity purchased under the VPPA is assumed to be the same as the current cost of electricity for the facility. If the PHIUS SourceZero approach is used, the same energy sources (off-site renewable energy generation, community solar projects, and virtual power purchase agreements) and factor (0.75 or 75%) that are described in ASHRAE 189.1 apply. However, the PHIUS SourceZero approach also allows for the purchase of rene wable energy certificates (RECs) with a 20% factor applied. These differ from a VPPA in that the clean energy underlying the creation of the REC is not Page 73 of 102 A14.Page 248 of 463 ©Elevate Energy 2021 66 purchased. Therefore, if this approach is considered, 5 kWh of RECs will be purchased for every 1 kWh me tered by the utility. The cost per REC is estimated to be $6.00/MWh or $0.006/kWh. The off-site PV system required to meet all remaining energy needs has a nameplate capacity of 2 MW and estimated cost of $4,300,000. As part of the path to net-zero emissions, for some scenarios we estimate installation of the on-site PV system in 2031. At that time, we estimate the system will cost 70% or $3,010,000. Like the on-site PV system, the off-site PV systems could be financed under a PPA and the same cost of electricity as the on-site system is assumed in the scenarios where an off-site PPA is considered. Energy, Financial, and CO2e Emissions Analyses Financial analyses were performed comparing seven different scenarios to achieve net -zero emissions. A description of the scenarios and resulting net present values are provided in Table 14. The assumptions and calculations for the different scenarios are provided in the Appendix. Table 14: Financial Summary of Path to Net Zero Emissions Description Net Present Value Scenario 1 ECMs/Electrification, RECs $(1,994,480) Scenario 2 ECMs/Electrification, City Owned On-site PV, RECs $(2,430.588) Scenario 3 ECMs/Electrification, City Owned On-site PV, City Owned Off-site/Community PV $(3,433,160) Scenario 4 ECMs/Electrification, VPPA $(1,813,966) Scenario 5 ECMs/Electrification, On-site PV, VPPA $(2,319,880) Scenario 6 ECMs/Electrification, On-site PV PPA, Off-site/community PV PPA $(2,991,735) Scenario 7 ECMs/Electrification, On-site PV PPA, VPPA $(2,242,740) Figure 7 shows the change in electricity and natural gas use over time due to energy conservation measure implementation and electrification based on the implementation schedule shown in Table 13. This implementation schedule is the same for all scenarios. Initially, the site electricity use decreases because of the weatherization and lighting projects, but eventually increases when the heating loads are electrified in year 10. Natural gas use is eliminated by year 10. Page 74 of 102 A14.Page 249 of 463 ©Elevate Energy 2021 67 Figure 7: Site Electricity Use and Natural Gas Use over Time Figure 8 illustrates the path to net zero emissions based on the recommended scenarios. These are scenarios 1, 4, and 7, which have the highest net present value. Under scenario 1, in year 1, ECM 1 and ECM 2 are implemented. In years 3 through 5, RECs are purchased for one third of the electricity purchased from the utility. In year 5, ECM 3 is implemented. In years 6 through 8, RECs are purchased for two thirds of the electricity purchased from the utility. In year 9 and beyond, RECs are purchased for all electricity purchased from the grid. Finally, in year 10, ECMs 4 and 5 are implemented, all natural gas-fired equipment is retired, and the building reaches its net-zero emission target. Under scenario 4, ECMs are implemented as described above. Beginning in year 3, one third of electricity is procured via a VPPA. In year 6, two thirds of electricity is procured via the VPPA. In year 9, all electricity is procured via VPPA. Finally , in year 10, ECMs 3 and 4 are implemented and the building reaches its net-zero emission target. Under scenario 7, the same path as scenario 4 is followed except that an on -site PV system (50% of eventual full system capacity) is installed in year 5 and all electricity not provided by the PV system is procured via VPPA beginning in year 5. In year 10, the remaining 50% of the full system capacity is installed. The reason that the PV system installation is split into two phases is because the complete 856 kWp system produces more electricity than the site can use until after implementation of ECMs 4 and 5. Therefore, we aligned completion of the system with implementation of these measures. The PV installation is financed under a PPA. Figure 8: Source CO2e Emissions over Time - 20,000 40,000 60,000 80,000 100,000 120,000 - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 0 2 4 6 8 10 12 14 16 18 20 22 24 Nautral Gas USe (Therms)Site Electricity Use (kWh)Year Site Electricity Use Natural Gas Use - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25Annual CO2e Emissions (kg)Year Scenario 1 Scenario 4 Scenario 7 Page 75 of 102 A14.Page 250 of 463 ©Elevate Energy 2021 68 Error! Reference source not found. illustrates the annual additional expenditures above the current utility costs that will be required to implement the three scenarios and Table 15 provides the implementation costs and the annual operating costs before and after implementation of the measures to achieve net-zero emissions. Figure 9: Change in Annual Expenditures over 25 yr. Period Table 15: Net-zero Emission Implementation and Operating Costs Scenario Total Implementation Cost Annual Operating Costs before Implementation (2019) Annual Operating Cost after Implementation 1 $1,993,000 $132,744 $283,266 4 $1,993,000 $253,014 7 $1,993,000 $315,737 $(200,000) $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25Difference in Total Costs ($)Year Scenario 1 Scenario 4 Page 76 of 102 A14.Page 251 of 463 ©Elevate Energy 2021 69 Page 77 of 102 A14.Page 252 of 463 70 Appendix 3. City of Evanston Fleet Action Plan City of Evanston Carbon Neutral Fleet Action Plan April 30, 2021 Prepared By: Center for Neighborhood Technology Elevate Page 78 of 102 A14.Page 253 of 463 71 Table of Contents Introduction ................................................................................................................................................ 72 Clean Fuels and Technologies ..................................................................................................................... 73 Electricity................................................................................................................................................. 73 Biofuels ................................................................................................................................................... 75 Renewable Diesel ................................................................................................................................ 75 B100 .................................................................................................................................................... 76 Hydrogen ................................................................................................................................................. 76 Fossil Fuel ................................................................................................................................................ 77 Vehicles ................................................................................................................................................... 77 Sedans and Motorcycles ..................................................................................................................... 77 SUVs .................................................................................................................................................... 79 Pickup Trucks and Vans ....................................................................................................................... 79 Other Medium and Heavy-Duty Vehicles ............................................................................................... 79 Fleet Management and Rightsizing............................................................................................................. 82 Rightsizing ............................................................................................................................................... 82 Fuel Economy .......................................................................................................................................... 83 Tracking ................................................................................................................................................... 83 Procurement ........................................................................................................................................... 83 Maintenance ........................................................................................................................................... 84 Vehicle Miles Traveled (VMT) Reduction .................................................................................................... 84 Trip Reduction ......................................................................................................................................... 85 Travel Efficiency ...................................................................................................................................... 85 Alternative Modes .................................................................................................................................. 85 Staff Commutes ...................................................................................................................................... 85 Cost Impacts ................................................................................................................................................ 86 Appendix 1: Fuel Lifecycle Emissions Comparison...................................................................................... 87 Page 79 of 102 A14.Page 254 of 463 72 Introduction In December 2018, the City of Evanston’s City Council unanimously approved the City’s third climate action plan, the Climate Action and Resilience Plan (CARP). The CARP sets a target of carbon neutrality by 2035 for all municipal operations, which includes the City’s fleet. In 2019, Elevate Energy (Elevate) and Center for Neighborhood Technology (CNT) were selected to help the City of Evanston craft its Municipal Operations Zero Emissions Strategy. One task of the project was to analyze the City’s current fleet data and provide potential pathways to a carbon neutral fleet. This report discusses the analysis findings and the scenarios in which the City of Evanston can reduce energy use and transition away from natural gas and fossil fuel consumption to a carbon neutral fleet. CNT examined the City of Evanston’s municipal fleet and best practices from other communities to recommend strategies for moving towards a carbon neutral fleet. Three scenarios of carbon neutrality were developed, ranging from a nearly zero carbon strategy to a more moderate, but still significant, transformative approach. All three scenarios focus on clean electricity and renewable fuels powering a smaller and efficiently -used fleet with carbon offset purchases used to address the share of fossil fuel vehicles that remain in the 2035 fleet for reasons of technology limitations, special use, or performance needs. In 2018, Evanston’s fleet emitted 2,485 metric tons of carbon dioxide equivalent (MTCO2e) or 12% of the total municipal operations inventory. By 2035, the fleet’s GHG emissions could be reduced to 200 to 750 MTCO 2e with an investment in clean technologies at a net financial savings for the City. The fleet assessment in the appendix describes the 423 vehicles 1 and 156 accessories in the municipal fleet in 2018 and describes the existing vehicles with performance metrics that are used to inform the strategies described here. Decarbonizing Evanston’s fleet will need to be a multi-pronged effort that involves fuel switching, additional infrastructure, efficiency of vehicle uses, non-auto modes of transportation, and rightsizing the fleet (Table 1). The strategies identified here were informed by best-practice strategies from other cities, particularly those in cold weather climates. Other cities pursuing carbon neutral fleets will be a good resource for learning and problem solving in the coming years. The City of Seattle’s, “Green Fleet Action Plan,” may be a particularly relevant reference as it incorporates, “the City’s commitment to race and social justice, equity and inclusion,” and seeks to achieve multiple sustainability benefits with its fleet actions. Most of Evanston’s strategies can begin immediately, while others will need to roll out over time to accommodate planning and investment timelines. In some cases, phasing in new technology adoption will allow the City to take advantage of the rapidly changing zero emissions vehicle market. Taken together, the strategies described here can provide Evanston with a best-in-class, high performance transportation portfolio that sets the bar for cities around the world on responding to the climate crisis. 1 Excluding 51 unknown entries. Page 80 of 102 A14.Page 255 of 463 73 Table 1. Carbon Neutral Fleet Scenarios 2035 Scenario 1 Scenario 2 Scenario 3 VMT Reduction from 2018 30% 25% 20% MPG Improvement of Fleet From 2018 (Includes Electric Vehicles) 174% 109% 80% Share of 2018 VMT Biofuel 14% 14% 17% Share of 2018 VMT Electric 50% 40% 30% Share of Electric Vehicle kWh as On-Site Solar 70% 45% 30% Offsets (MTCO2e) 260 507 884 Net Emissions MTCO2e 0 0 0 Another result of a cleaner, more efficient fleet is a more cost-effective fleet. The scenarios would create sizable fuel and maintenance savings as described further in the cost impact section of this plan. Each scenario requires a significant infrastructure investment to transform the fleet’s fueling system and install onsite solar electric generation, but the investment is more than offset by the savings created. Electric vehicles have a higher upfront cost than comparable internal combustion vehicles, but there are substantial cost reductions created in each scenario by rightsizing the fleet and purchasing fewer vehicles overall as a result. The financial benefit of transforming the fleet would be an estimated total net savings of $12 million (Scenario 1), $5 million (Scenario 2), or $7 million (Scenario 3) as compared to business as usual over the 15 year period from 2021 to 2035. Additional financial analysis is required to verify the energy savings provided in the scenarios. Clean Fuels and Technologies Evanston’s carbon neutral fleet will require a transition to alternative fuels. Evanston’s current fleet primarily uses fossil fuels, with 27% of the fleet using a “B20” blend of 80% diesel and 20% biodiesel. Evanston’s carbon neutral fleet scenarios include a significant shift to electric vehicles paired with the adoption of an appropriate zero emissions fuel for heavy duty vehicles. Fossil fuels may continue to play a small role in specialized vehicles for reasons of technology availability or performance—between 5% and 30% of 2018’s fossil usage. Table 2. Carbon Neutral Fleet Scenarios, Count of Vehicles and Fuel Use in 2035 Count of Fossil Fuel Vehicles Count of Electric Vehicles Count of Biofuel Vehicles 2035 Total Gallons of Fossil Fuel 2035 kWh Electricity 2035 Gallons Biofuel 2018 (Adjusted) 381 0 86 343,480 0 20,468 Scenario 1 31 235 76 17,269 751,951 53,057 Scenario 2 116 178 74 67,566 558,434 46,522 Scenario 3 170 127 83 101,503 378,318 49,975 2018 Values are Adjusted from the 2018 GHG Inventory to Account for Fleet Data Updates Electricity The primary alternative fuel recommended for Evanston’s fleet is electricity. Battery electric vehicles (BEVs) are powered by an internal battery that when depleted is recharged by connecting to the electric grid. Electric vehicles in the carbon neutral scenarios comprise 33% to 69% of the fleet in 2035. A 100% electric fleet is not included in Page 81 of 102 A14.Page 256 of 463 74 the scenarios because electric special purpose vehicles and heavy-duty vehicles may not be fully available to meet Evanston’s needs by that date, but Evanston should re-assess this prospect in the coming years. Electric vehicles are typically more expensive than internal combustion engine vehicles, but they have low maintenance requirements and high fuel efficiency, which can make them more cost effective over their lifespan. Transitioning to electric vehicles will require charging stations and upgrades to electrical infrastructure to support additional demand. A range of charging technologies will be necessary to accommodate the vehicle types in Evanston’s fleet as large vehicles demand more power.2, 3 Backup generation should be installed for critical services to ensure vehicles can be charged even in times of power disruption. Evanston should watch for federal and state funding and financing opportunities for these upgrades. Evanston may be able to expand its network of charging infrastructure by making some chargers available for public use at certain hours or by partnering with local private entities and institutions to share chargers. Argonne National Labs has been conducting applied research on electric fleet charging and may be a good partner for Evanston on this topic. The city should also keep apprised of opportunities for state or federal funding for this infrastructure as the U.S. recommits to climate action. Changes in fleet operations may be required as charging times impact usage patterns 4 One option for decreasing charging time is to have “stationary batteries built into charging stations” that would then charge the vehicles’ battery.5 By including stationary batteries in charging stations, the charging station does not solely depend on the electric grid to charge the vehicle; it can also pull power from the stationary battery. Charging the car with the grid-sourced energy and battery-sourced energy can decrease the required charging time of a vehicle.6 Charging stationary batteries can also allow electricity load shifting, which may provide financial benefits by decreasing electricity demand charges or enabling charging at lower cost times of electricity use. Additionally, municipalities need to be observant of BEV charging during winter weather since the range can see up to a 40% reduction. There are several best management practices: using a battery management system to recharge vehicles which will regulate the charge rate appropriately to the weather, maintaining a minimum 20% charge to allow the vehicle to warm itself, and limiting use of unnecessary accessories.7, 8 Staff members will need to be trained on electric vehicle use. In the City of Loveland, Colorado electric vehicle ambassadors worked with departments to promote use of the vehicles.9 Additionally, there was a 10,000-mile challenge to incentivize employees to prioritize using the pooled fleet of Nissan Leafs 2 Bohn, Theodore. “Multi-Port, 1+MW Charging System for Medium- and Heavy-Duty EVs: What We Know and What Is on the Horizon?” Presented at the U.S. Department of Energy Clean Cities, Online, January 7, 2020. https://cleancities.energy.gov/files/u/news_events/document/document_url/525/ANL_CleanCities_MW_plus_WhatsAhead_Jan7_2020.pdf 3 Steven Nadel and Eric Junga, “Electrifying Trucks: From Delivery Vans to Buses to 18-Wheelers” (Washington DC: American Council for an Energy-Efficiency Economy, January 2020), 9, https://www.aceee.org/sites/default/files/pdfs/electric_trucks_1.pdf 4 “AC Transit Zero-Emissions Bus Rollout Plan: Alameda Contra Cost Transit District Oakland, CA,” Zero Emissions Future (Oakland, CA: AC Transit, June 10, 2020), http://www.actransit.org/wp-content/uploads/AC-Transit-ZEB-Rollout-Plan_06102020.pdf 5 “Ready for Work” (Cambridge, MA: Union of Concerned Scientists, December 11, 2019), 11, https://www.ucsusa.org/resources/ready-work 6 Andy Colthorpe, “Energy Storage and EVs: ‘Batteries on Wheels’ and ESS for Charging Stations,” Energy Storage News (blog), March 5, 2020, https://www.energy-storage.news/news/energy-storage-and-evs-batteries-on-wheels-and-ess-for-charging-stations. 7 Gregory Van Tighem, “Tips to Managing Electric Vehicle Range in Winter,” Fleet Forward, July 9, 2019, https://www.fleetforward.com/335711/tips-to-managing-electric-vehicle-range-in-winter 8 Phil Romba, “Extreme Temps Affect Electric Truck Batteries,” Transport Topics, April 26, 2019, https://www.ttnews.com/articles/extreme- temps-affect-electric-truck-batteries 9 Electrification Coalition, “Drive Electric Northern Colorado: Establishing an EV Accelerator Community,” Case Study (Washington (DC): Electrification Coalition, February 2018), https://driveevfleets.org/wp-content/uploads/2018/08/DENC-Full-Case-Study.pdf Page 82 of 102 A14.Page 257 of 463 75 before any fossil fuel vehicles.10 These sort of training and encouragement steps may ease the transition to this new technology. Grid-sourced battery electric vehicles are not zero emissions—the U.S. EPA reports that electricity sources in the Evanston subregion (RFC West) emitted approximately 0.5 kg CO2e per kWh in 2018. The electricity grid has been decarbonizing in recent years, and that trend is expected to continue, but electricity in the region is not projected to be zero carbon by 2035. For that reason, the Evanston carbon neutral fleet scenarios include on-site renewable generation to meet at least 30% to 70% of estimated fleet kWh use. Evanston intends to use onsite renewable energy to make its operations fully carbon neutral. The RFC West emissions factor stays relevant even in that scenario, because GHG accounting protocols typically require “location-based” accounting of electricity GHGs, which would entail applying the RFC West emissions factor to all grid-connected electricity use. The purchase of renewable energy toward the goal of carbon neutrality is accounted for with a second “market-based” emissions accounting approach, and both location-based and market- based GHG emissions must be reported. A full explanation of these dual accounting approaches is provided in the GHG Protocol Scope 2 Guidance.11 Strategies to reduce grid-sourced electricity use, such as through on-site renewable electricity production, will reduce GHG emissions for both reporting approaches. As Evanston pursues renewable energy investments it should seek to align that with its equity goals, such through job opportunities as Seattle, WA12 or conducting racial equity impact analysis like Minneapolis, MN.13 Considering project investment dollars through an equity lens can create opportunities to support businesses and communities of color. For example, the location of offsite renewable energy could provide a resilient energy resource and jobs in an underinvested community in the region with a well-designed partnership. Biofuels Biofuels, such as biodiesel, ethanol, and renewable diesel, produce carbon emissions upon combustion, but those emissions are considered biogenic. The fuel feedstock comes from currently living biological material which releases CO2 as part of the global carbon cycle, as opposed to fossil fuels which release carbon previously stored underground for thousands of years.14 Thus, biofuels can be low-carbon fuels when sourced responsibly, despite showing significant tailpipe carbon emissions. Evanston’s carbon neutral fleet scenarios include 20% to 22% biofuel powered vehicles. RENEWABLE DIESEL Of the newer biofuels available on the market today, Renewable Diesel (RD) may be the best fit for Evanston’s needs as a replacement fuel for heavy-duty vehicles. It can be distributed in the same facilities and used in the same engines as conventional diesel fuel. Sources of RD include corn stover, palm oil, fatty acid distillate, tallow (animal fat), and used cooking oil. The largest domestic market of RD fuel is California due to that state’s low 10 Electrification Coalition, “Drive Electric Northern Colorado: Establishing an EV Accelerator Community,” Case Study (Washington (DC): Electrification Coalition, February 2018), https://driveevfleets.org/wp-content/uploads/2018/08/DENC-Full-Case-Study.pdf 11 World Resources Institute, “GHG Protocol Scope 2 Guidance: An Amendment to the GHG Protocol Corporate Standard,” 2015. https://ghgprotocol.org/sites/default/files/standards/Scope%202%20Guidance_Final_Sept26.pdf The Global Protocol for Community-Scale Greenhouse Gas Emission Inventories includes similar guidance. 12 Philip Saunders, “Green Fleet Action Plan: An Updated Action Plan for the City of Seattle” (Seattle, WA: City of Seattle Department of Finance and Administrative Services, Fleet Management, 2019), https://www.seattle.gov/Documents/Departments/FAS/FleetManagement/2019- Green-Fleet-Action-Plan.pdf. 13 Brette Hjelle et al., “Green Fleet Policy Update - REIA (Standard),” Legislative Information Management System of Minneapolis, MN, February 3, 2021, https://lims.minneapolismn.gov/File/RacialEquity/7421 14 IEA Bioenergy, “Fossil vs Biogenic CO2 Emissions | Bioenergy,” Technology Collaboration Programme (blog), 2020, https://www.ieabioenergy.com/iea-publications/faq/woodybiomass/biogenic-co2/; UC Davis, “Biogenic Carbon,” Science and Climate (blog), accessed July 16, 2020, https://climatechange.ucdavis.edu/climate-change-definitions/biogenic-carbon/ Page 83 of 102 A14.Page 258 of 463 76 carbon fuel standard.15 Several heavy-duty vehicle fleets have transitioned to RD: 375 diesel-powered vehicles in Oakland, Eugene Water & Electric Board in Oregon, and Charlotte Water in North Carolina.16 If RD becomes fully viable for Evanston by 2035, it could replace all diesel usage and eliminate the need for any fossil fuels in the portfolio, but RD has several drawbacks at this time. 1) Foremost, it is of limited availability outside the west coast—a RD manufacturing facility is slated for construction in Illinois, but until that or another source is online it may be difficult for Evanston to source this fuel.17 Several other zero carbon options for heavy duty vehicles are discussed in this action plan for that reason. Initiating a buying pool with other local fleets may enable a local stronger RD market. 2) Another consideration is that RD emits nitrogen oxide (NOx) and other criteria air pollutants that are harmful to health—though at slightly lower rates than conventional diesel.18,19 3) There are concerns about the sustainability and scalability of this fuel source nationwide, so RD may ultimately be a transitional or niche use fuel, and Evanston should consider that in its planning. B100 B100 biofuels are produced from the transesterification of oils and fats, as opposed to RD, which is a hydrocarbon manufactured through other processes.20 B100 can require technology changes in heavy duty vehicles and it has performance limitations in cold weather that may require operations adjustments.21,22 RD is a better fit for Evanston’s fleet needs if it can be accessed in the market, however B100 has been included in this assessment because it may be a necessary low-carbon fuel for Evanston if RD is not available. Hydrogen Fuel cell electric vehicles (FCEVs) contain an electrochemical reactor to convert hydrogen and an oxidant to energy. FCEVs create no tailpipe GHG or criteria air pollutant emissions; the chemical byproduct is water vapor and warm air.23,24 While hydrogen production has the potential to be low or zero carbon if produced with renewable 15 Jonathan Leonard and Patrick Couch, “The Potential – and Challenges – of Renewable Diesel Fuel for Heavy-Duty Vehicles,” GNA, January 10, 2017, https://www.gladstein.org/the-potential-and-challenges-of-renewable-diesel-fuel-for-heavy-duty-vehicles/ 16 Shelley Ernst, “Is Renewable Diesel Still a ‘Miracle Fuel’?,” Government Fleet, January 8, 2020, https://www.government- fleet.com/348069/is-renewable-diesel-still-a-miracle-fuel 17 “$400 Million Renewable Biodiesel Plant to Be Built in Illinois,” Renewable Energy Magazine, May 21, 2020, https://www.renewableenergymagazine.com/biofuels/400-million-renewable-biodiesel-plant-to-20200521. 18 Richard W. Corey and Tom Howard, “Renewable Diesel Should Be Treated the Same as Conventional Diesel” (State of California, July 31, 2013), https://ww2.arb.ca.gov/sites/default/files/2018-08/Renewable_Diesel_Joint_Statement_7-31-13.pdf “4 Things To Know About Renewable Diesel,” Puget Sound Clean Air Agency, WA, January 10, 2017, https://pscleanair.gov/469/4-Things-To-Know-About-Renewable- Diesel. 19 Leonard and Couch, “The Potential – and Challenges – of Renewable Diesel Fuel for Heavy-Duty Vehicles.” 20 https://afdc.energy.gov/fuels/emerging_hydrocarbon.html 21 “Biodiesel in Winter Time,” Triangle Biofuels Industries, February 24, 2015, https://www.trianglebiofuels.com/biodiesel-in-winter-time/ 22 “Biodiesel Cold Flow Basics: Information for Petroleum Distributors, Blenders, and End-Users on Issues Affecting Biodiesel in the Winter Months” (National Biodiesel Board, 2014), https://www.biodiesel.org/docs/default-source/fact-sheets/cold-flow- basics.ppt?sfvrsn=3a918a6c_5#:~:text=Biodiesel%20Cold%20Flow%20Basics&text=Operability%20is%20defined%20as%20the,of%20the%20fue l%20delivery%20system.&text=Diesel%20fuels%20composition%20and%20cold,greatly%20across%20the%20United%20States 23 Notably, San Francisco includes hydrogen fuel cells to be part of its electric vehicle pathway. Electric Mobility Subcommittee, “Electric Vehicle Roadmap for San Francisco” (The Mayor’s Electric Vehicle Working Group (EVWG), June 2019), https://static1.squarespace.com/static/5489e34ce4b0a7bfc8ca7a0d/t/5d671018e683a900013a4953/1567035419028/EV+Roa dmap_Final.pdf 24 U.S. Department of Energy, “Alternative Fuels Data Center: Fuel Cell Electric Vehicles,” Government, Energy Efficiency & Renewable Energy, accessed August 13, 2020, https://afdc.energy.gov/vehicles/fuel_cell.html Page 84 of 102 A14.Page 259 of 463 77 electricity, today it is typically produced from natural gas and therefore has a fairly high lifecycle GHG footprint (see appendix).25 Hydrogen can be produced on-site or procured from an off-site source, but requires a significant fueling infrastructure investment.26, 27 Currently, FCEVs are 40% to 90% more expensive than conventional vehicles due to lack of economies of scale and fuel cell technology. Projected wide-use applications of fuel cells include heavy duty trucks, logistic vehicles, forklifts, buses, and passenger vehicles.28,29 However, for example, only four transit agencies in the country use this technology in buses at this time.30 The Evanston carbon neutral fleet scenarios do not include hydrogen in the 2035 fleet, but it is recommended that Evanston stay apprised of developments in this market and reassess this option in 2 to 3 years, especially if federal or state grants become available for the capital costs associated with hydr ogen. Fossil Fuel All the climate neutral fleet scenarios for Evanston include some amount of fossil fuel use in 2035, because more special use vehicle types may require it, but under the most transformative scenario it would be 5% of today’s use. RD, if viable, would be 22% of today’s fuel volume under that scenario. At this time, Evanston operates a fossil fuel fueling station that is being considered for an upgrade. It is recommended to analyze the option of procuring diesel and gasoline offsite, as it may be more aligned with Evanston’s carbon neutral goals to pursue development of alternative fueling infrastructure. Vehicles SEDANS AND MOTORCYCLES Beginning in 2021, it is recommended that every sedan the City purchases is electric. The electric sedan market is well-established, and performance will meet Evanston’s needs in terms of driving range between charges. These vehicles are most efficient at mid-range speeds so they work well for urban settings at speeds below 45 mph.31 BEVs can be useful for vehicles on fixed routes within the city which drive a limited range.32 Current light-duty BEVs 25 Argonne National Laboratory, GREET 2020 Model, September 2020. https://greet.es.anl.gov/ 26 SunLine Transit Agency in California has invested at least $27 million in electric hydrogen production technology and fuel cell buses. https://www.nytimes.com/2020/11/11/business/hydrogen-fuel-california.html A 2013 study found a cost of at $2.65 million for state of the art hydrogen fueling stations. https://www.nrel.gov/docs/fy13osti/56412.pdf 27 “AC Transit Zero-Emissions Bus Rollout Plan: Alameda Contra Cost Transit District Oakland, CA,” Zero Emissions Future (Oakland, CA: AC Transit, June 10, 2020), http://www.actransit.org/wp-content/uploads/AC-Transit-ZEB-Rollout-Plan_06102020.pdf 28 Alan MacCharles et al., “Fueling the Future of Mobility Hydrogen and Fuel Cell Solutions for Transportation,” White Paper (China: Deloitte and Ballard, January 7, 2020), https://info.ballard.com/hubfs/Other%20Reports/Deloitte%20Volume%201%20Powering%20the%20Future%20of%20Mobility.pdf?hsCtaTracki ng=5de5914f-7cb0-42a5-b9d0-8248b33f03ae%7Ccc91e1e5-d73e-4bea-b2a0-82c826394bf3 29 Alan MacCharles et al., “Fueling the Future of Mobility Hydrogen and Fuel Cell Solutions for Transportation,” White Paper (China: Deloitte and Ballard, January 7, 2020), https://info.ballard.com/hubfs/Other%20Reports/Deloitte%20Volume%201%20Powering%20the%20Future%20of%20Mobility.pdf?hsCtaTracki ng=5de5914f-7cb0-42a5-b9d0-8248b33f03ae%7Ccc91e1e5-d73e-4bea-b2a0-82c826394bf3, 20. 30 National Transit Database 31 Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide,” Guide (Washington (DC): National Association of Regional Councils, 2016), https://static1.squarespace.com/static/57a0a284d2b857f883096ab0/t/5c3e30734ae237da7d84cf2c/1547579509097/Electric%2BVehicle%2BP rocurement%2BBest%2BPractices%2BGuide%2BFinal.pdf 32 Gordon Feller, “Rotterdam’s Municipal EV Fleet: Lessons for Utilities and Cities,” T&D World, December 9, 2019, https://www.tdworld.com/electrification/article/21112387/rotterdams-municipal-ev-fleet-lessons-for-utilities-and-cities Page 85 of 102 A14.Page 260 of 463 78 range from 110 to 373 miles per charge.33 Evanston also has several motorcycles in its fleet that could become electric by 2035. Evanston should install at least 3 to 5 electric charging stations in locations these sedans are to be parked by early 2021. This will support the procurement of EVs to begin while planning continues for more fleet -wide electrification infrastructure. The City of Cambridge, MA was contacted and provided information about the electric vehicles in their fleet, which faces similar use conditions as Evanston.34 Table 2 shows the usage, charging time and energy use data for five Nissan Leafs acquired for their fleet in July 2020. Cambridge also has older Chevy Volt electric vehicles in their fleet and stated the battery efficiency of those models has declined with disuse (of note, many electric vehicles are sold with an 8-year/100,000 mile warranty for the battery). At an average of 29.6 kWh per 100 miles, the Leafs are achieving typical fuel economy for current electric sedans. At approximately 3 minutes of charging time per mile, the Nissan Leafs would easily charge during off hours for the average 3,185 annual miles of use of the current sedans in Evanston’s fleet. Table 3. Cambridge, MA 2020 Nissan Leaf Usage, Charging Time, and Energy use Odometer when registered Odometer now Odometer date Charging time Miles driven Sum of Energy Miles per kWh kWh / 100 miles Miles Per Gallon Gasoline Equivalent Nissan 1 25 5,991 12/9/2020 299:27:59 5,966 1,710.3 3.5 28.7 117.6 Nissan 2 31 2,584 12/4/2020 150:30:03 2,553 863.0 3.0 33.8 99.7 Nissan 3 32 246 12/8/2020 9:06:18 214 49.3 4.3 23.1 146.2 Nissan 4 8 2,422 12/8/2020 155:05:31 2,414 734.5 3.3 30.4 110.8 Nissan 5 9 5,690 12/7/2020 274:51:31 5,681 1,620.1 3.5 28.5 118.2 As a point of comparison, the list price for a 2020 Nissan Leaf was $31,600 -$38,200, which is approximately $6,000 more than the list price of a 2021 Chevrolet Malibu gasoline vehicle. Driven 10,000 miles per year in Evanston, the Nissan Leaf would use $217 per in electricity, while the Chevrolet Malibu would use $691 per year in gasoline. Consumer Reports estimates the average maintenance cost of an electric vehicle at $0.02 per mile for the first 100,000 miles and an internal combustion vehicle at $0.044 per mile.35 At those rates, the annualized cost of ownership over 10 years of the Nissan Leaf is $3,907 in today’s dollars, as compared to $3,999 for the Chevrolet Malibu. At 2018 GHG rates for grid-connected electricity the Nissan Leaf’s carbon footprint would be 1.6 MTCO2e and the Chevrolet Malibu’s would be 2.7 MTCO2e. The Nissan Leaf’s carbon footprint is expected to decrease as the grid electricity decarbonizes and on-site solar electric generation could offset the emissions of a given electric vehicle entirely. A table comparing cost and performance of several other models is in the Appendix. The City of New York has found the maintenance cost of their battery electric vehicles is “dramatically less” than that of gasoline or hybrid models; a factor which increases the lifecycle savings of electric vehicles even more. New 33 Dave Vanderwerp, “EV Range: Everything You Need to Know,” Car and Driver, May 22, 2020, https://www.caranddriver.com/shopping- advice/a32603216/ev-range-explained/ 34 Personal Communication Sidorenko, Irina, Energy and Sustainability Analyst at City of Cambridge, MA, December 2020. (isidorenko@cambridgema.gov) 35 Harto, Chris, Adam Winer, and David Friedman. “Electric Vehicle Owners Spending Half as Much on Maintenance Compared to Gas-Powered Vehicle Owners, Finds New CR Analysis.” Consumer Reports, September 24, 2020. https://advocacy.consumerreports.org/press_release/electric-vehicle-owners-spending-half-as-much-on-maintenance-compared-to-gas- powered-vehicle-owners-finds-new-cr-analysis Page 86 of 102 A14.Page 261 of 463 79 York’s 2018 average annual maintenance costs by vehicle model ranged from $205 to $386 for electric sedans, while hybrid and gasoline models ranged from $496 to $1,805.36 SUVS Evanston’s climate neutral fleet scenarios anticipate the SUVs in the fleet will be electric by 2035 and some SUVs will be downsized to sedans. There are several electric SUVs on the market today, so Evanston should explore procuring 1-3 electric SUVs in 2021 to begin integrating them into the fleet. Given the rapid change of this technology it may suit Evanston to lease these SUVs with the intention of upgrading them in 2 -3 years as battery life and other technology improvements are deployed. Evanston should p lan to no longer purchase fossil fuel SUVs by the year 2025. If Evanston finds it necessary to purchase fossil fuel powered SUVs between 2021 and 2024 it should aim for those to be hybrid electric models with high fuel economy. A table comparing cost and p erformance of several models is in the Appendix. PICKUP TRUCKS AND VANS It is expected that Ford will release an electric version of its F150 truck in 2022 and there are several other electric pickup truck makes coming on the market. 37 The F150 is a smaller truck and Evanston only has 3 of this size in its current fleet. It is recommended to downsize some of the larger truck models in the fleet, if detailed usage analysis shows downsizing as a possibility. This will allow Evanston’s pickup truck fleet to electrify (and decarbonize) more quickly. Evanston’s carbon neutral fleet scenarios anticipate a mix of fuel technologies among its pickup trucks in 2035. Where possible, electric is preferred, and up to 90% of the pickup trucks in the fleet could become electric under the most transformative scenario. The technology trajectory is somewhat uncertain, so the more moderate carbon neutral scenarios assume 24-31 pickups continue to be fossil fuel (likely diesel) powered in 2035. The remaining trucks should be biofuel (or hydrogen) powered. The best fuel economy possible should be chosen when purchasing fossil fuel and biofuel vehicles. Vans in the fleet should follow a similar pattern—90% could be electric if the technology enables that; 10-12 may continue to be fossil fuel powered under the more moderate scenarios, if needed for performance reasons; and the remainder should be biofuel powered. Ford has announced an electric version of its Transit van for the 2022 model year.38 Other Medium and Heavy-Duty Vehicles Evanston’s fleet includes many medium- and heavy-duty vehicles that provide critical services. Vehicles of these type are at least 30% of the fleet. The market is much smaller for these vehicles, with limited supply chains, vehicle availability, and use.39 The most transformative carbon neutral fleet scenario recommends Evanston’s heavy trucks, construction trucks, fire trucks, garbage trucks, specialty trucks, landscape vehicles, ambulances, buses, watercraft, and street sweepers as a whole become 39% electric, 42% biodiesel and 19% fossil fuel by 2035. If the technology is slower to become available, the more fossil fuel dependent scenario would include 11% electric and 8% biofuel vehicles among these types. 36 City of New York, “Reducing Maintenance Costs with Electric Vehicles,” NYC Fleet Newsletter, March 8, 2019. https://www1.nyc.gov/assets/dcas/downloads/pdf/fleet/NYC-Fleet-Newsletter-255-March-8-2019-Reducing-Maintenance-Costs-With-Electric- Vehicles.pdf 37 “2023 Ford F-150 Electric: What We Know So Far,” Car and Driver, October 15, 2020, https://www.caranddriver.com/ford/f-150-electric 38 “Ford to Offer All-Electric Transit; U.S.-Made, Zero-Emissions Van to Join All-Electric Mustang Mach-E and F-150 in Lineup,” Ford Media Center, March 3, 2020, https://media.ford.com/content/fordmedia/fna/us/en/news/2020/03/03/ford-to-offer-all-electric-transit.html 39 Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide”; Northwest Regional Planning Commission, “Regional Energy Plan” (2017), https://publicservice.vermont.gov/sites/dps/files/documents/Pubs_Plans_Reports/Act_174/NRPC/NRPC%20Energy%20Plan.pdf Page 87 of 102 A14.Page 262 of 463 80 Working in partnership with other cities will be an essential part of Evanston’s carbon neutral strategies for these vehicle types. A multi-city request for information (RFI) came out in 2017 for a quick market survey of medium and heavy-duty vehicle development to signal to manufacturers that there is demand for zero-emission medium and heavy-duty vehicles.40 Several cities (Chicago; Seneca, SC; King County, WA; Twin Rivers, CA) have begun electrification of their buses first.41 Los Angeles has announced that it will fully electrify its garbage trucks by 2035.42 The image below from Fleets for the Future displays BEV applications for medium and heavy-duty trucks, including one plugin hybrid electric vehicle (PHEV), as well as where they are used.43 Figure 0-A. Battery Electric Vehicle (BEV) Medium and Heavy-Duty Truck Examples44 Some cities have requested vehicles that do not exist yet, such as electric fire engines and heavy-duty trucks. In late 2019, the US Department of Energy “listed 61 all-electric truck models: 36 buses, 10 vocational trucks, 9 vans and step vans, 3 tractors, 2 street sweepers, and 1 refuse truck.”45 Current models have range limitations and high cost differentials to internal combustion engine models, which is why the carbon neutral fleet scenarios anticipate 40 Joe Ryan, “Cities Shop for $10 Billion of Electric Cars to Defy Trump - Bloomberg,” March 14, 2017, https://www.bloomberg.com/news/articles/2017-03-14/cities-shop-for-10-billion-of-electric-vehicles-to-defy-trump 41 Matt Casale, Morgan Folger, and James Horrox, “Electric Buses in America | U.S. PIRG,” U.S. PIRG, October 10, 2019, https://uspirg.org/feature/usp/electric-buses-america 42 “LA Sanitation Announces Public Commitment to 100% Electric Refuse Truck Fleet as Los Angeles Leaders Discuss Zero- Emissions Plans,” LA County Electric Bus and Truck Coalition, accessed December 8, 2020, https://laelectrictruckandbus.org/press-releases-1/2020/1/23/la-sanitation-announces-public-commitment-to-100-electric- refuse-truck-fleet-as-los-angeles-leaders-discuss-zero-emissions-plans 43 Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide.” 44 Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide.” 45 Nadel and Junga, “Electrifying Trucks: From Delivery Vans to Buses to 18-Wheelers,” 7. Page 88 of 102 A14.Page 263 of 463 81 later adoption for these vehicle types. The California Hybrid and Zero-Emission Truck and Bus Voucher Incentive Program (HVIP) website includes a catalogue of heavy-duty vehicles that are available in the market.46 Figure 0-B. Current Electric Truck and Bus Ranges47 While the market continues to grow, there are other ways that municipalities can work towards zero -emissions in their medium and heavy-duty vehicles. Two options include installing auxiliary power units and converting the drivetrain. Some of these vehicles experience many hours idling. During this time, diesel powers auxiliary services within the vehicle. Vehicles with electric auxiliary power units (APUs) could replace diesel -only vehicles so that when the truck is idling for accessory use, power switches to electric instead of using diesel.48 The APU is charged when the vehicle is running on diesel,49 so it could be used as a transition to a zero-emission fleet. Additionally, municipalities can consider converting to an electric drivetrain to make vehicle movement electric.50 An electric drivetrain is optimal in congested areas where fossil fuel engines are least efficient.51 U.S. EPA Certified installers, often smaller companies, are required to make the conversion.52 46 “How to Participate,” California HVIP, March 2020, https://www.californiahvip.org/how-to-participate/ 47 “Ready for Work”; Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide.” 48 Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide”; “Idle Reduction Technology,” Idle-Free California, accessed July 17, 2020, http://idlefreecalifornia.org/idle-reduction-technology.html 49 Tyler Fussner, “Engine Idle Reduction Systems and Solutions,” Vehicle Service Pros (blog), July 7, 2020, https://www.vehicleservicepros.com/vehicles/powertrain/emissions-fuel-efficiency/engine-idling-devices-idle-control- systems/article/21142636/engine-idle-reduction-systems-and-solutions 50 Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide.” 51 “Advanced Clean Trucks: Accelerating Zero-Emission Truck Markets” (California Air Resources Board, June 25, 2020), https://ww2.arb.ca.gov/sites/default/files/2020-06/200625factsheet_ADA.pdf 52 “Ready for Work”; Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide.” Page 89 of 102 A14.Page 264 of 463 82 Fleet Management and Rightsizing Rightsizing The current Evanston fleet includes many vehicles with low annual mileage, even excluding the lowest mileage values, which may not have miles recorded or may be equipment hours of usage—201 vehicles recorded between 1,000 and 10,000 miles in 2018. The median mileage was just 4,233 miles, as compared to the U.S. average of 11,800.53,54 This presents an opportunity for combining vehicle uses and rightsizing the fleet. For example, the City of Seattle has instituted a policy to eliminate fleet vehicles used less than 2,400 miles per year (200 miles per month).55 Hours, days, and purposes of vehicle usage should be tracked to identify cases where one new vehicle could serve the same utility of two or more existing vehicles. The reasons for rightsizing include 1) the higher up-front cost of alternative fuel vehicles make them a more effective investment if they are used more;56 2) induced demand has shown when a vehicle is available individuals tend to find reasons to use it instead of seeking alternatives; 3) encouraging only essential vehicle use will reduce fuel consumption and greenhouse gas (GHG) emissions; and 4) freeing up space now used for vehicle parking will support installation of zero carbon infrastructure, green stormwater infrastructure, or other sustainability and resilience actions. The scenarios for Evanston’s carbon neutral fleet include a significant reduction in the number of vehicles —from 467 in 2018 to 342-380 by 2035. The avoided purchase of these vehicles could save $4 to $7 million. These vehicles should be replaced by reduced travel, alternative transportation modes , and more efficient use of vehicles including shared vehicles across departments. Identifying these opportunities will require a survey of vehicle users or travel diary57 in addition to the existing fleet tracking, but such data would be useful for assessing VMT reduction potential as well. 53 This analysis of fuel economy and 2018 mileage excludes vehicles that were indicated as sold, or 2019 and later model years, as well as those with 0 or negative or other significant outlier data points for fuel or mileage. Exclusions are intended to allow for a full-year’s analysis of typical fleet activity as of 2018. 54 “Annual Vehicle Distance Traveled in Miles and Related Data - 2018 (1) by Highway Category and Vehicle Type,” Federal Highway Administration, November 2019, https://www.fhwa.dot.gov/policyinformation/statistics/2018/vm1.cfm. 55 City of Seattle, “Green Fleet Action Plan: An Updated Action Plan for the City of Seattle,” 2019. https://www.seattle.gov/Documents/Departments/FAS/FleetManagement/2019-Green-Fleet-Action-Plan.pdf 56 Best practice is 10,000 to 12,000 miles annually, but that may be an unrealistically high target for Evanston’s needs. Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide,” Guide (Washington (DC): National Association of Regional Councils, 2016), https://static1.squarespace.com/static/57a0a284d2b857f883096ab0/t/5c3e30734ae237da7d84cf2c/1547579509097/Electric%2BVehicle%2BP rocurement%2BBest%2BPractices%2BGuide%2BFinal.pdf 57 A travel diary can be a physical or virtual “log book”, in which every vehicle user fills out their trip purpose, passengers, and other information that is not otherwise in the vehicle tracking system. This level of detailed data collection should only occur for a short time, enough to learn a typical pattern of activity. Page 90 of 102 A14.Page 265 of 463 83 Fuel Economy The fuel economy of new vehicle purchases should be increased 42%-50% from 2018 levels by 2035. The overall fuel economy of vehicles for sale in the market is improving, so much of this change will occur naturally with fleet turnover, but procurement with a focus on fuel economy should be a priority.58 Additionally, smaller, lighter vehicles should be chosen when they can meet City needs. The typical passenger vehicle in the current fleet is a sports utility vehicle (SUV) or pickup truck. Replacing some of these vehicles with sedans would save energy, emissions, fuel cost and purchase cost. In the case of electric vehicles, choosing smaller vehicles can reduce charging times and increase driving range. The electronic traction control in electric vehicles can help even smaller models handle snow and ice well.59 Staff members should be encouraged and enabled to use vehicles efficiently to support the city’s climate goals. There are information tools that can give drivers feedback on the efficiency of their vehicle usage and trainings available on “eco-driving” that can teach best practices for achieving fuel economy.60 Enforcement of the City’s existing anti-idling policy could reduce fuel usage. Tracking Improvements in data quality control with Evanston’s existing fleet and fuel tracking systems will enable closer management of vehicle activity and emissions. An assessment of fleet data found gaps that should be amended, including mileage data that was not recorded during fueling and lack of differentiation in reports between hours and miles of vehicle activity. A new data management structure will be needed to better represent the fleet’s energy and performance data as electric vehicles are adopted. Specifics include, “energy consumed (kWh), vehicle state of charge (SOC) before, during, and after trips, charge times and duration.”61 Additionally, Evanston may consider including real time data collection within zero-emission vehicles to give drivers and fleet managers more insight into usage and performance.62 Procurement Procurement goals can ensure the decarbonization of the fleet happens in a timely manner. The decisions made in the next 5 years will shape Evanston’s 2035 fleet. The City of Los Angeles set a goal of 50% electric light duty vehicles by 2017 and now is working toward 100% zero -emissions sedans by 2021. Additionally, their procurement process dictates considering zero-emission vehicles first for all procurement of new equipment.63 As vehicle technologies are changing rapidly, leasing may be a good option to increase fleet turnover. 64 The Climate Mayors Electric Vehicle Purchasing Collaborative has information on electric vehicle purchasing and leasing.65 Early 58 U.S. Department of Energy, Energy Information Administration, “Annual Energy Outlook,” (2018). Light duty vehicles are projected to improve fuel efficiency 40% by 2035, commercial light trucks 21%, and freight trucks 25%. https://www.eia.gov/outlooks/aeo/pdf/appa.pdf 59 Jukka Kukkonen, Fresh Energy, “Electric vehicles are great winter cars,” February 11, 2019. https://fresh-energy.org/electric- vehicles-are-great-winter-cars/# 60“Eco Driving Tools,” Energypedia, November 7, 2014, https://energypedia.info/wiki/Eco_Driving_Tools 61 Fleets for the Future, “Electric Vehicle Procurement Best Practices Guide,” 13. 62 “AC Transit Zero-Emissions Bus Rollout Plan: Alameda Contra Cost Transit District Oakland, CA.” 63 Michael Samulon, Update on LA Municipal Fleet Zero Emissions Goals, Phone, August 19, 2020. 64 “Electric Vehicles and the City of New Bedford” (Massachusetts Department of Environmental Protection, October 9, 2018), https://www.mass.gov/files/documents/2018/10/09/massevip-newbedford.pdf. 65 Climate Mayors Electric Vehicle Purchasing Collaborative https://driveevfleets.org/ Page 91 of 102 A14.Page 266 of 463 84 decommissioning of fossil fuel fleet vehicles and ending the practice of transferring older vehicles between departments may help Evanston meet its climate targets sooner. Funding and financing for low-carbon technology continues to evolve. Large providers of the necessary infrastructure technology may offer financing themselves and service models exist in the sustainable infrastructure realm wherein capital cost is borne by private implementers . Outreach to venders, vehicle manufacturers, and the electric utility may identify additional funding and financing incentives. In 2017, for example, San Francisco Bay Area municipalities partnered with an auto dealership to allow the dealership to receive the federal tax incentive for electric vehicle purchases in place of the non-taxed public agencies and the dealership lowered the vehicle sales prices as a result.66 A variety of federal energy and transportation funds have been used for electric vehicles and infrastructure purchases.67 The U.S. has recommitted to GHG reduction by rejoining the Paris Agreement, which may make federal funds for climate neutral fleets and infrastructure more available in coming years. Maintenance Maintenance is another important aspect of fleet management that is crucial to GHG s avings. Performance of vehicles depends on regular maintenance.68 Transitioning the fleet to more electric vehicles is likely to save maintenance costs, as electric vehicles do not have the fluids and moving parts of internal combustion engines and have much fewer manufacturer recommended maintenance tasks.69 However, the transition will require maintenance staff training and time for learning the new technologies to enable maintenance staff to safely keep the fleet at top performance levels. An important GHG to track and manage in the future is the purchase of refrigerant gas used in most automobile air conditioning systems, which has a high global warming potential. However, this may be less of an issue going forward as these gases are phased out of vehicles. Vehicle Miles Traveled (VMT) Reduction City of Evanston vehicles logged at least 1.5 million miles in 2018. A balanced portfolio of emissions reduction action requires that the vehicle miles traveled for city business decrease 20-30% by 2035. That is much easier to envision now than it might have been even a year ago, as the COVID-19 pandemic has forced new ways of working. 66 Georgetown Climate Center, “Capturing the Federal EV Tax Credit for Public Fleets: A Case Study of a Multi-Jurisdictional Electric Vehicle Fleet Procurement in Alameda County, California,” April 2017. https://www.georgetownclimate.org/files/report/Capturing-the-Federal-EV-Tax-Credit-for-Public-Fleets%20- %20Case%20Study.pdf 67 U.S. Department of Energy and U.S. Department of Transportation, Guide to Federal Funding, Financing, and Technical Assistance for Plug-in Electric Vehicles and Charging Stations, July 2016. https://www.energy.gov/sites/prod/files/2016/07/f33/Guide%20to%20Federal%20Funding%20and%20Financing%20for%20PE Vs%20and%20PEV%20Charging.pdf 68 Oak Ridge National Laboratory, “Keeping Your Vehicle in Shape,” Fuel Economy.Gov, accessed December 8, 2020, //www.fueleconomy.gov/feg/maintain.jsp. 69 Harto, Chris, et al “Electric Vehicle Owners Spending Half as Much on Maintenance Compared to Gas-Powered Vehicle Owners, Finds New CR Analysis.” Page 92 of 102 A14.Page 267 of 463 85 Policies and strategies to achieve VMT reduction can include trip reduction, travel efficiency, and use of alternative modes. Trip Reduction Ensuring staff have the tools and resources they need to avoid traveling will be the most cost-effective fleet strategy. Departments should be given clear data on their vehicle use with associated targets for reduction. Additional technology for online meetings and conferences should be provided where needed to reduce travel. Some of trip reduction is a cultural shift—if leadership shows a preference for virtual meetings or avoiding travel it will set the tone. Trip reduction can also be made fun through a competition between departments. Consider also if the locations of staff and activities can be shifted to reduce travel needs between facilities. Out of town business travel is not yet recorded in Evanston’s municipal operations GHG invento ry but tracking of it should begin and targets should be set to limit its use to essential needs. Travel Efficiency When travel in Evanston fleet vehicles is necessary it should be done efficiently. Routes for vehicles such as garbage trucks should be analyzed for efficiency—fuel savings may be possible by changing routes or adjusting vehicle overnight parking locations. Carpooling among all staff for City business should be expected and rewarded. A staff survey or travel diary may identify ways in which trips for multiple purposes can be combined to save mileage, as well. Alternative Modes Evanston is a multi-modal city and City operations should take advantage of that. Staff should be encouraged, expected, and rewarded for traveling to meetings virtually, by bicycle, on foot, or by public transit. Current vehicle uses should be analyzed to determine use purposes that could be replaced by other modes. The City conducting its operations on foot, by bicycle, or on transit makes its commitment to carbon-neutrality visually present in the community. Some of these alternative modes may be weather-dependent, so the city may want to provide a limited number of taxi vouchers or other back up transportation options to staff (these should be carefully tracked as they would be part of the city’s operational carbon footprint). Staff Commutes Staff commutes are outside of the scope of Evanston’s municipal operations GHG inventory, however best practice for climate action would encourage staff to reduce the GHG emissions associated with their commute. The strategies listed in this VMT Reduction section can be applied to commutes as well. Policies such as parking cash out, subsidized transit passes, or payments for staff who walk, bike or carpool are all also supportive of reducing staff commute emissions. The location of City facilities should be prioritized for location efficiency and access by transit and other non-auto transportation modes. Electric charging stations could be made available to staff who commute or carpool by personal vehicle to encourage clean vehicle use. Page 93 of 102 A14.Page 268 of 463 86 Cost Impacts A high-level cost estimate was created for each of the scenarios as shown in Table 4. Implementation and operational choices made in the process of decarbonizing the fleet can greatly impact costs, so these values should be considered as indicators of the scale of cost involved rather than as forecasts. Scenario 1 creates total savings over the period from 2021-2035 of $12 million. This scenario has the highest costs for infrastructure and vehicle purchases over business as usual, but it also generates the most savings in annual fuel and maintenance costs. Scenario 1 includes a large reduction in the number of fleet vehicles and vehicle miles traveled, which both generate cost savings against business as usual. Scenario 2 has the lowest total savings at $5 million from 2021-2035. Both Scenarios 2 and 3 have lower investment needs as less of the fleet is transformed to zero carbon fuels, but both achieve lower annual fuel and maintenance savings as a result. The bulk of the infrastructure investment in each scenario needs to occur in the early to mid-point of the scenario period to support the fleet as it transforms. In 2021 and 2022 investment needed will include electric vehicle charging stations for smaller fleet vehicles. As charging needs grow in future years a significant electrical system upgrade is likely required and those costs are estimated in the scenarios. The on-site solar investment could be spread out over time, but earlier installation is encouraged to capture the electricity cost savings it will generate and its GHG benefits. Table 4. Estimated Cost Impacts by Scenario 2035 Scenario 1 Scenario 2 Scenario 3 Annual Fuel Cost Reduction from Business as Usual in 203570 $(400,000) $(300,000) $(220,000) Annual Maintenance Cost Reduction from Business as Usual in 203571 $(3,200,000) $(1,700,000) $(1,500,000) Estimated Change in Fleet Vehicle Purchase Costs (Total 2021-2035)72 $670,000 $(600,000) $(1,300,000) Estimated Infrastructure Cost (Total 2021- 2035)73 $16 million $12 million $8.2 million Total Estimated Savings from 2021-203574 $(12,000,000) $(5,400,000) $(6,800,000) 70 Fuel savings include increased fuel economy, reduced vehicle miles traveled, cost savings from self-generating electricity with on-site solar and the cost savings of grid electricity over other transportation fuels. Annual value. All cost values in today’s dollars. 71 Maintenance savings is an estimate based on Evanston’s reported 2018 fleet maintenance costs per mile, maintenance cost differentials reported for New York City’s electric fleet, and reductions in vehicle miles traveled in each scenario. Annual value. 72 Net fleet purchase costs include the added cost of electric vehicles over business as usual and the savings from fewer vehicle purchases with rightsizing. 73 Infrastructure costs include the total estimated costs for electric vehicle chargers, on-site solar installation, and electrical system upgrades. These costs may vary significantly with infrastructure system design. 74 Total estimated savings are infrastructure costs + change in fleet costs + annual fuel and maintenance savings assuming an adoption rate of new vehicles and technology of 7% of the fleet per year + offset purchases in 2035 to achieve carbon neutrality. Page 94 of 102 A14.Page 269 of 463 87 Appendix 1: Fuel Lifecycle Emissions Comparison75 While Evanston’s municipal operations GHG inventory does not include lifecycle emissions, Evanston should take these into consideration when making choices about fuels or infrastructure investments. Argonne National Laboratory’s GREET calculator provides in-depth information on fuel and vehicle lifecycle impacts. The fuel module estimates GHG emissions from “Pump to Wheels” (PTW, the direct emissions in the GHG inventory), as well as “Well to Pump” (WTP, indirect Scope 2 and upstream Scope 3 emissions). The figure below provides these values in terms of grams of CO2e per gallon of gasoline equivalent (GGE). The GREET model shows two zero carbon fuels on the current market—renewable electricity and hydrogen from distributed solar. This is indicated by the black dot, which is the sum of WTP and PTW impacts, including n egative carbon values from fuel sources that take carbon out of the atmosphere, such as when soybeans are growing. Biofuels, such as biodiesel, ethanol and renewable diesel, produce carbon emissions upon combustion, but those emissions are considered biogenic carbon that are part of the existing carbon cycle, which is tracked separately and considered a lower impact than anthropogenic carbon. Thus, they can be considered nearly carbon neutral fuels, despite showing significant tailpipe carbon emissions, if they are sustainably produced and their upstream emission are not large. 75 Energy Systems, “GREET 2019 WTW Calculator,” Argonne National Laboratory, 2019, https://public.tableau.com/views/GREET2019_WTWCalculator/GHG_Dashboard?:embed=y&:showVizHome=no&:host_url=https%3A%2F%2Fp ublic.tableau.com%2F&:embed_code_version=3&:tabs=no&:toolbar=yes&:animate_transition=yes&:display_static_image=no&:display_spinne r=no&:display_overlay=yes&:display_count=yes&publish=yes&:loadOrderID=0. Page 95 of 102 A14.Page 270 of 463 88 Figure A- 1 Lifecycle Emissions of Transportation Fuels (gCO2e/gallons of gasoline equivalent) (Pump -to-Wheels and Well-to- Pump) 76 76 Energy Systems, “GREET 2019 WTW Calculator,” Argonne National Laboratory, 2019, https://public.tableau.com/views/GREET2019_WTWCalculator/GHG_Dashboard?:embed=y&:showVizHome=no&:host_url=https%3A%2F%2Fp ublic.tableau.com%2F&:embed_code_version=3&:tabs=no&:toolbar=yes&:animate_transition=yes&:display_static_image=no&:display_spinne r=no&:display_overlay=yes&:display_count=yes&publish=yes&:loadOrderID=0. Page 96 of 102 A14.Page 271 of 463 89 The following figure models the same data on a per mile basis, which considers typical vehicle efficiencies. In this approach, the efficiency gains and greater carbon emissions advantages of electric and fuel cell vehicles is more apparent than in the figure above. Figure A- 2. Lifecycle Emissions of Transportation Fuels per Mile in a Passenger Car (gCO2e/mile) (Pump -to-Wheels and Well-to- Pump) 77 77 Energy Systems, “GREET 2019 WTW Calculator,” Argonne National Laboratory, 2019. Page 97 of 102 A14.Page 272 of 463 90 Table B-1. Model Year 2020 & 2021 Vehicle Examples Vehicle Make & Model Model Year Fuel Efficiency Efficiency Units Range (miles on one full tank / battery) MSRP Cost Low MSRP Cost High Time to Charge Battery Car and Driver Rating Cost Analysis Annual Miles Annual Fuel Use Fuel Units Annual Fuel Cost Annual Maintenance Cost Total 10- Year Annualized Cost Annual GHG MTCO2e Sedans Hyundai Ioniq 2020 Electric 25 kWh/100 mi 170 $33,045 $38,615 5.8 hrs at 240V 8 10,000 2,500 kWh $181 $200 $3,964 1.3 Chevrolet Bolt EV 2020 Electric 29 kWh/100 mi 259 $37,495 $41,895 10 hrs at 240V 8 10,000 2,900 kWh $209 $200 $4,379 1.5 Nissan Leaf 2020 Electric 30 kWh/100 mi 226 $31,600 $38,200 8 or 11 hrs at 240V 6.5 10,000 3,000 kWh $217 $200 $3,907 1.6 Chevrolet Malibu 2021 Gasoline 32 mpg 506 $23,065 $34,295 N/A 7 10,000 313 Gallons $691 $440 $3,999 2.7 Ford Fusion Hybrid FWD 2020 Gasoline 42 mpg 588 $28,000 $34,595 N/A 6 10,000 238 Gallons $526 $440 $4,096 2.1 Ford Fusion Energi Plug- in Hybrid 2020 Gasoline 42 mpg 610 $37,000 $37,000 2.6 hrs at 240V 10,000 238 Gallons $526 $440 $4,666 2.1 SUVs Hyundai Kona 2020 Electric 27 kWh/100 mi 258 $37,190 $45,400 9 hrs at 240V 9 10,000 2,700 kWh $195 $200 $4,524 1.4 Kia Niro 2020 Electric 30 kWh/100 mi 239 $39,090 $44,590 9.5 hrs at 240V 8.5 10,000 3,000 kWh $217 $200 $4,601 1.6 Volvo XC40 AWD BEV 2021 Electric 43 kWh/100 mi 208 $54,985 $54,985 8 hrs at 240V 10,000 4,300 kWh $310 $200 $6,009 2.3 Ford Explorer AWD HEV 2021 Gasoline 25 mpg 465 $49,855 $51,855 N/A 7.5 10,000 400 Gallons $884 $440 $6,410 3.5 Ford Explorer RWD 2021 Gasoline 24 mpg 446 $32,225 $44,710 N/A 7.5 10,000 417 Gallons $921 $440 $5,208 3.7 Ford Explorer RWD HEV 2020 Gasoline 28 mpg 540 $52,280 $52,280 N/A 7.5 10,000 357 Gallons $789 $440 $6,457 3.1 Ford Explorer RWD 2020 Gasoline 24 mpg 461 $36,675 $48,310 N/A 7.5 10,000 417 Gallons $921 $440 $5,610 3.7 Vans Ford E- Transit Connect 2022 Electric unknown 126 $24,285 $45,000 10 miles / hr @240V, or 15 miles / hr @240V-48A 8.5 10,000 Page 98 of 102A14.Page 273 of 463 91 Ford Transit Connect 2021 Gasoline 26 mpg 411 $24,665 $28,795 N/A 10,000 385 Gallons $850 $440 $3,963 3.4 Ford Transit Connect 2021 Ethanol 19 mpg 300 $24,665 $28,795 N/A 10,000 526 Gallons $1,316 $440 $4,429 0.0 Pickup Trucks Ford F-150 2023 Electric unknown Hoping 300 $70,000 $70,000 10,000 Ford PowerBoost Hybrid F-150 2021 Gasoline 23 mpg 10,000 435 Gallons $961 $440 3.8 Ford F-150 2020 Ethanol 16 mpg 368 $28,745 $55,820 N/A 9 10,000 625 Gallons $1,563 $440 $6,231 0.0 Ford F450 4x4 2021 Gasoline 15 mpg 435 $55,415 $55,415 10,000 667 Gallons $1,473 $440 $7,455 5.9 Ethanol vehicles would also emit 3.0-3.6 MTCO2(b) biogenic emissions. Sources: U.S. DOE and U.S. EPA “Fuel Economy.gov” https://www.fueleconomy.gov/ Car and Driver https://www.caranddriver.com City of Evanston Fuel Cost Data U.S. EPA GHG Emissions Factors Consumer Reports, “Electric Vehicle Ownership Costs,” October 2020. https://advocacy.consumerreports.org/wp-content/uploads/2020/10/EV-Ownership-Cost-Final-Report-1.pdf Page 99 of 102A14.Page 274 of 463 92 Appendix 4. Technical Assumptions Baseline Greenhouse Gas Assumptions Fuel consumption, electricity and natural gas usage and renewable energy (solar) onsite production were obtained from the 2018 Municipal Greenhouse Gas Inventory and assumed to be correct. In addition, part of the larger project was to review this inventory for its reporting accuracy. Building Energy Savings Potential and Associated Costs Energy Savings. The kilowatt hours and therms savings potential for energy consumption -related strategies were estimated based in part first on energy assessments across three municipal buildings. Using that information, an estimated high/low range of electricity and natural gas savings were calculated per square foot, then attributed across other buildings. Cost Savings. Operational savings due to reduced energy consumption were used by taking an average cost per kilowatt hour and therms for the three assessed buildings, and applying that average cost per energy unit to the electricity and natural gas savings associated with the energy efficiency and electrification strategies. The cost of additional electricity consumption due to electrification was also calculated using an average estimated cost per kilowatt hour. Construction/Installation Costs. The one-time cost for construction and installation of energy efficiency, renewable energy and electrification strategies can differ depending on type of materials, building type and other factors. The team applied a dollar amount per square footage for each municipal building. Onsite Solar Capacity Potential. The rooftop solar capacity was analyzed for Evanston’s municipal buildings using a formula that identified roof area, a cover ratio factor for solar modules, site orientation and other factors. This model provides reasonable estimates but does not replac e individual onsite assessments for each building prepared by a certified professional. Onsite and Offsite Solar Costs. Using inputs on estimated solar capacity and remaining electricity consumption after all other strategies have been implemented, a cost per installed kilowatt hour was applied for onsite solar development and installation ($2.14 per installed watt), and a cost per kilowatt hour for the development of new, offsite solar generation ($1.90 per installed watt). These cost estimates do not replace site-specific assessments conducted by a certified professional. Page 100 of 102 A14.Page 275 of 463 93 Cost Assumptions for Renewable Energy Credits and other Offsets. The cost per megawatt hour (MWh) for new solar generation was estimated at $6. Offsets for any remaining natural gas consumption were calculated using an estimate of $10 per MMBTU. This value assumption is based on 2021 industry numbers and may differ over time. Streetlight Energy Savings Potential and Associated Costs Energy Savings. Electricity kilowatt hour savings were assumed using the 2018 Evanston Street Light Master Plan, and a review of an analysis for streetlight efficiency upgrades via the local electricity utility. Cost Savings. Using the estimated kilowatt hours savings, the team appl ied an estimated cost per kilowatt hour to arrive at an estimated total cost savings. Installation Costs. Based on information supplied by the 2018 Evanston Streetlight Master Plan, the installation costs include total pole replacement of 1/3 of all Tallmadge lights, with 2/3 fixture replacement only, and all Cobra heads with fixture replacement only. Labor and installation costs, per the plan, assumed the following: Tallmadge with pole replacement: $5760; Tallmadge without pole replacement: $2060 without poles; Cobra-head fixtures: $659. Fleet Fuel Savings Potential and Associated Costs Fuel Savings. The strategies result in a reduction in fuel consumption (gasoline and diesel, primarily) and therefore result in overall fuel savings. The dollar amount for fuel savings were achieved by multiplying the total gasoline and diesel savings against the dollar amount per gallon, based on the 2021 fuel costs, per City of Evanston fleet maintenance records. Maintenance Cost Savings. For the bulk of Evanston’s vehicles that use unleaded gasoline, B20 diesel and diesel, the maintenance costs were calculated by examining fleet assessment data with vehicles over 1000 miles annually and those with over 1000 lifetime miles, arriving at an average lifetime maintenance cost per mile. For electric vehicles and renewable biodiesel, maintenance costs were researched across several sources to arrive at an average lifetime maintenance cost per mile. Maintenance cost per mile assumptions were as follows: Unleaded gasoline $1.24; B20 Diesel $6.82; Diesel $5.11; Electric $0.62; Renewable Diesel/Other Biofuels $5.11. Infrastructure and other One-Time Costs. Estimates for the cost of new infrastructure includes vehicle charges, onsite solar and electrical system upgrades, and vehicle purchase costs, including the differential costs from transitioning from traditional vehicles to more electric vehicles, among other purchasing habit changes. Costs for each are based on industry standard pricing in 2021. Implementation and operational choices made in the process of decarbonizing the fleet can greatly impact costs, so the values noted in the ZES should be considered as indicators of the scale of cost, rather than forecasts. Page 101 of 102 A14.Page 276 of 463 94 Emissions Calculations Electricity Consumption in Buildings and Streetlights. Electricity emissions calculations utilize location based accounting of electricity greenhouse gas emissions, which applies a specific factor that is supplied by the U.S. Environmental Protection Agency – in this case it is the eGrid subregion RFC West emissions factor. (MTCO2e/kWh: .00036516) Evanston intends to use offsite renewable energy to make its operations fully carbon neutral. The RFC West emissions factor stays relevant even in that scenario, because GHG accounting protocols typically require “location-based” accounting of electricity GHGs, which would entail applying the RFC West emissions factor to all grid-connected electricity use. The purchase of renewable energy toward the goal of carbon neutrality is accounted for with a second “market-based” emissions accounting approach, and both location-based and market- based GHG emissions must be reported. A full explanation of these dual accounting approaches is provided in the GHG Protocol Scope 2 Guidance.[1] Strategies to reduce grid-sourced electricity use, such as through demand reduction and on-site renewable electricity production, will reduce GHG emissions for both reporting approaches. Natural Gas Combustion in Buildings. Natural gas emissions applied the standard factor supplied by the U.S. Environmental Protection Agency. (MTCO2e/therms: .00531) Fleet/Fuel Consumption. Emissions factors are applied for the various types of fuel consumption, per gallon, as well as added electricity consumption related to the increase in electric vehicles. (MTCO2e/gasoline gallon: .008789395; MTCO2e/diesel gallon: .010213978; MTCO2e/electric: .00036516; MTCO2e/Biodiesel gallon: 2.41336E -05) [1] World Resources Institute, “GHG Protocol Scope 2 Guidance: An Amendment to the GHG Protocol Corporate Standard,” 2015. https://ghgprotocol.org/sites/default/files/standards/Scope%202%20Guidance_Final_Sept26.pdf The Global Protocol for Community-Scale Greenhouse Gas Emission Inventories includes similar guidance. Page 102 of 102 A14.Page 277 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Audrey Thompson, Interim Parks & Recreation Director CC: Amy Kellogg, Recreation Manager Subject: Resolution 21-R-22, Authorizing the City Manager to Enter into a Nine Month Renewal Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Noah Sheldon & Yujang Peng. Date: March 28, 2022 Recommended Action: Staff recommends approval of Resolution 21-R-22 authorizing the City Manager to enter into an agreement for a nine (9)-month renewal lease term with Noah Sheldon & Yujang Peng. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565 Council Action: For Action Summary: The studio lease renewal is for a nine (9) month term (04/01/2022 - 12/31/2022). • Leased Space: Studio #220 • Monthly Rent Rate: $318.03 • Annual Total Rent (9 months): $2,862.27 • Community Engagement: $429.34 Attachments: Resolution 21-R-22 A15.Page 278 of 463 3/14/22 21-R-22 A RESOLUTION Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Noah Sheldon & Yujang Peng WHEREAS, the City of Evanston owns certain real property, including the property commonly known as the Noyes Cultural Arts Center at 927 Noyes Street, Evanston, Illinois; and WHEREAS, the City currently leases and seeks to renew lease agreements for studio spaces in the Noyes Cultural Arts Center to resident artists; and WHEREAS, Noah Sheldon & Yujang Peng seek to operate a mixed media studio at the Noyes Cultural Arts Center; and WHEREAS, the City Council has determined that it is in the best interests of the City of Evanston to continue to lease the aforementioned studio spaces, and to execute renewal lease agreements with resident artists. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for nine cumulative months for studio space at the Noyes Cultural Arts Center by and between the City and Noah Sheldon & Yujang Peng. The lease shall be for the following period: April 1, 2022 through December 31, 2022. The lease shall be in substantial conformity with the lease Page 2 of 30 A15.Page 279 of 463 21-R-22 marked as Exhibit A, attached hereto and incorporated herein by reference and the fee schedule marked as Exhibit B, attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the lease as may be determined to be in the best interests of the City. SECTION 3: Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 3 of 30 A15.Page 280 of 463 EXHIBIT A LEASE AGREEMENT Page 4 of 30 A15.Page 281 of 463 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND NOAH SHELDON & YUJANG PENG, TENANT Page 5 of 30 A15.Page 282 of 463 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 2 SECTION 2. TERM ................................................................................................................ 2 SECTION 3. RENT ................................................................................................................. 2 SECTION 4. COMMON FACILITIES ...................................................................................... 3 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. REPAIRS AND MAINTENANCE ....................................................................... 9 SECTION 10. UTILITIES .........................................................................................................10 SECTION 11. TAXES ..............................................................................................................10 SECTION 12. INSURANCE ....................................................................................................10 SECTION 13. SUBLETTING; ASSIGNMENT .........................................................................11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER .............................................11 SECTION 15. INDEMNIFICATION AND LIENS ......................................................................12 SECTION 16. LANDL25D¶6 5IGH7 2F INSPECTION AND REPAIRS .................................12 SECTION 17. DEFAULT AND REMEDIES .............................................................................13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ...................15 SECTION 19. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 20. REMEDIES NOT EXCLUSIVE ..........................................................................16 SECTION 21. EXPENSES OF ENFORCEMENT ....................................................................16 SECTION 22. EMINENT DOMAIN ..........................................................................................16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17 SECTION 24. PEACEFUL ENJOYMENT ...............................................................................17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 27. PARTIES BOUND ............................................................................................17 SECTION 28. NOTICES ..........................................................................................................17 SECTION 29. MISCELLANEOUS ...........................................................................................18 SECTION 30. VENUE AND JURISDICTION ...........................................................................19 SECTION 31. FORCE MAJEURE ...........................................................................................19 Page 6 of 30 A15.Page 283 of 463 2 This Lease Agreement (the ³Agreement´ or ³Lease´) shall take effect as of the date of execution of the Agreement by the City (the ³Effective Date´). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (³Landlord´), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, ³Landlord´, and Noah Sheldon & Yujang Peng, Mixed Media (³Tenant´). Landlord and Tenant ma\ be referred to collectivel\ as the ³Parties´. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces 220, located on the second floor of the property with a street address of 927 No\es Street, Evanston, Illinois 60201 (the ³Premises´), situated within the Landlord¶s 3-story building located at the same common address and legally described on Exhibit A (the ³Property´) and commonl\ known as the No\es Cultural Arts Center (³NCAC´). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and man\ other uses. The term ³Common Facilities´ as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenant s will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for nine months, April 1, 2022 ± December 31, 2022 (the ³Term´). Tenants must provide Landlord with 90 da\s¶ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pa\ Landlord an annual rental pa\ment (the ³Rent´) in accordance with the following schedule: 1. For the period of April 1st ± December 31st (nine months), the Rent rate is $318.03 per month, for total Rent of $2,862.27 for the nine months. Rent must be paid by the 5th day of each month. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department ± Noyes Cultural Arts Center 927 Noyes Street Evanston, IL 60201 Page 7 of 30 A15.Page 284 of 463 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Propert\, if applicable, including Tenant (³NCAC Property Fees´). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. T o the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. ± 10:00 p.m. Monday ± Friday; 8:30 a.m. ± 7:00 p.m. on Saturday; and 10 a.m. ± 5:00 p.m. on Sunday (the ³Business Hours´). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee¶s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord¶s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; Page 8 of 30 A15.Page 285 of 463 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[D]) at the Tenant¶s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant¶s personal propert\ or leased area attributable to Tenant¶s negligence or intentional misconduct, subject to Section 12[D]. All such damage must be reported in writing to the Director of Parks, Page 9 of 30 A15.Page 286 of 463 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a mixed media studio, and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the ³Permitted Use´). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant¶s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[D]) of the Property. 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord¶s master lock for the Propert\. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don¶t reduce the square footage of the Premises and don¶t materiall\ affect Tenants¶ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if Page 10 of 30 A15.Page 287 of 463 6 a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant¶s request or if the repairs are necessitated by a Tenant¶s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants¶ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[D]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[D]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[D]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises without the written consent of the Landlord, provided that Tenant s can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or Page 11 of 30 A15.Page 288 of 463 7 permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building¶s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the ³Property Parking Lot´). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be Page 12 of 30 A15.Page 289 of 463 8 issued to individuals with an expired driver¶s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants¶ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous propert\, or of Landlord¶s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAM AGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premi ses is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. Page 13 of 30 A15.Page 290 of 463 9 C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord¶s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord¶s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants¶ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord¶s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord ma\ enter the same, or b\ Landlord¶s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenant s, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Page 14 of 30 A15.Page 291 of 463 10 Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants¶ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants¶ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Onl\ companies with an ³A´ Polic\holder¶s Rating with the Alfred Best Compan\ will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants¶ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS 72 2B7AIN :25KE5¶6 COMPENSATION INSURANCE: Tenants agree to maintain emplo\ees¶ Worker¶s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss ± Special Form (a ³Special Form Polic\´) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. Page 15 of 30 A15.Page 292 of 463 11 F. TENANTS¶ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS¶ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (³Sub-Tenant´) for a period of eight\ nine (89) da\s or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor¶s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord¶s option, should Landlord consent to an\ assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenant s that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or Page 16 of 30 A15.Page 293 of 463 12 any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorne\¶s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenant s regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenant s either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused b\ the negligence or willful misconduct of Landlord, or its agents, emplo\ees or contractors, or b\ the breach of this Lease b\ Landlord, Tenant s shall protect, defend, indemnif\ and save Landlord and its officers, directors, agents, attorne\s, and emplo\ees harmless from and against an\ and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) an\ matter, condition or thing that occurs in the Premises, which is not the result of Landlord¶s negligence or willful misconduct, or (ii) an\ negligence or willful misconduct of Tenants, or their agents, emplo\ees or contractors. D. INDEMNIFICA7I2N 2F 7ENAN76. Except as otherwise provided in this Agreement, and except to the extent caused b\ the negligence or willful misconduct of Tenants, or its agents, emplo\ees or contractors, or b\ the breach of this Lease b\ Tenant s, Landlord shall protect, defend, indemnif\ and save Tenants and their officers, directors, agents, attorne\s, and emplo\ees harmless from and against an\ and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) an\ matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants¶ negligence, or willful misconduct or (ii) an\ negligence or willful misconduct of Landlord, or its agents, emplo\ees or contractors. SECTION 16. LANDL25D¶6 5IGH7 2F INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[D]) for the purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant¶s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will Page 17 of 30 A15.Page 294 of 463 13 also allow Landlord to have placed upon the Premises at all times notices of ³For Sale´ and/or ³For Rent´ and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants¶ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; or 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants¶ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants¶ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenant s and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenant s. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 2. Landlord may recover from Tenants upon demand all of Landlord¶s costs, charges and expenses, including the fees and costs of counsel, agents and others Page 18 of 30 A15.Page 295 of 463 14 retained by Landlord which have been incurred by Landlord in enforcing Tenants¶ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINA7I2N; LANDL25D¶6 RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord¶s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS¶ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDL25D¶6 5IGH7 72 PERFORM TENANTS¶ DUTIES AT TENANTS¶ COST: If in Landlord¶s judgment an\ default b\ Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants¶ default and Tenants will reimburse Landlord, with interest, on 10-da\s¶ notice b\ Landlord to Tenants. F. LANDL25D¶6 5IGH7 72 TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDL25D¶6 5IGH7 2N TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The ³reasonable rental value´ will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDL25D¶6 5EMEDIE6 CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants¶ obligations under this Agreement or to satisfy a judgment for Tenants¶ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants ¶ obligations under this Agreement. SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION Page 19 of 30 A15.Page 296 of 463 15 A. N2<E6 CEN7E5 7ENAN7¶S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the No\es Center Tenant¶s Association (the ³Association´) formed b\ the tenants of the Propert\. The Association will provide advisor\ guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenants of ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2022, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with fourteen (14) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $429.34 for the period between April 1, 2022 through December 31, 2022 (³Minimum Community Engagement´). For purposes of calculating the Minimum Community Engagement annual value, each hour of service, inclusive of preparation time, is valued at forty dollars ($40.00) per hour. Additionally, the Minimum Community Engagement annual value may include the fair market value of goods and/or supplies provided in furtherance of the Tenant¶s community engagement obligation. Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2022 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month¶s rent outlined Section 3[A] ($429.34) less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event an\ lien upon Landlord¶s title results from an\ act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord¶s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord¶s costs, expenses and attorne\¶s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). Page 20 of 30 A15.Page 297 of 463 16 SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants¶ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing part\, shall pa\ upon demand all Landlord¶s costs, charges and expenses, including attorne\¶s fees, agents fees and fees of others retained b\ Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord¶s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants¶ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants¶ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord¶s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, Page 21 of 30 A15.Page 298 of 463 17 except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenant s will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term ³legal representatives´ is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant¶s successors and assignees. An\ sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): If to the City: with a copy to: Page 22 of 30 A15.Page 299 of 463 18 City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: Noah Sheldon & Yujang Peng Noah Sheldon & Yujang Peng 927 Noyes Street 2769 Girard Ave Evanston, IL 60201 Evanston, Il 60201 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words ³Landlord´ and ³Tenant´ wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord¶s consent is required, Landlord¶s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. SECTION 30. VENUE AND JURISDICTION Page 23 of 30 A15.Page 300 of 463 19 The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord¶s and Tenants obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (³Force Majeure´): (i) Acts of God, (ii) strike or other such labor difficulties not specific to an\ labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceedin g norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, (v) epidemic or pandemic that make use of the facility impossible or impractical, (vi) federal or state governmental action, or (vii) or an\ cause whatsoever be\ond a part\¶s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. Page 24 of 30 A15.Page 301 of 463 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager Tenant: Noah Sheldon & Yujang Peng, Mixed Media By: _________________________________ Its: _________________________________ Page 25 of 30 A15.Page 302 of 463 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT¶S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE W EST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT¶S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT¶S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT¶S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ó OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS¶ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR¶S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS¶ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR¶S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: Page 26 of 30 A15.Page 303 of 463 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS¶ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR¶S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ò OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE¶S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR¶S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE¶S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ò OF LOT 16 IN ASSESSOR¶S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 Page 27 of 30 A15.Page 304 of 463 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE Page 28 of 30 A15.Page 305 of 463 EXHIBIT B FEE SCHEDULE Page 29 of 30 A15.Page 306 of 463 Exhibit B January 1, 2022 FY 2022 FEE DESCRIPTION A/C & AIR HANDLING UNITS $93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $5.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES $60.00 Hourly rate for residents, 60201 & 60202 $100.00 Hourly rate for non-residents STAFF & UTILITY FEE $66.00 Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours. STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00 Evanston Resident Rates, 60201 & 60202 $60.00 Non-Resident Rates SQUARE FOOT $12.76 Basement RATE $16.88 1st Floor $15.00 2nd Floor OBSERVED HOLIDAYS 2022 • New Year's Eve Friday December 31, 2021 • New Year's Day, Saturday January 1, 2022 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 17, 2022 • Memorial Day, Monday May 30, 2022 • Fourth of July, Monday July 4, 2022 • Fourth of July Observed, Tuesday July 5, 2022 • Labor Day, Monday, September 5, 2022 • Wednesday November 23, 2022, building closes at 3:00pm • Thanksgiving Day, Thursday November 24, 2022 • Friday After Thanksgiving, Friday, November 25, 2022 • Christmas Eve, Saturday December 24, 2022 • Christmas Day, Saturday December 25, 2022 • New Year's Eve, Saturday December 31, 2022 • New Year's Day, Sunday January 1, 2023 LESSEE: ______________ DATE:___________ Page 30 of 30A15.Page 307 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager CC: Edgar Cano, Interim Public Works Agency Director; Lara Biggs, City Engineer Subject: Resolution 23-R-22, Authorizing the City Manager to Submit an Application for Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Funds From the Illinois Department of Transportation for the Chicago Avenue Corridor Improvement Project Date: March 28, 2022 Recommended Action: Staff recommends City Council adoption of Resolution 23-R-22, authorizing the City Manager to Submit an Application for Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Funds for the Chicago Avenue Corridor Improvements project. Funding Source: The RAISE Grant Funds cover 80% of the engineering and construction project cost, and the remaining 20% of the funding must be provided by the local municipality. For this project, the total engineering and construction costs are estimated at $13,374,300. Of this, the City of Evanston will be responsible for $2,674,860, which will need to be b udgeted in future years in the Capital Improvement Fund. The Evanston share of funding will be from future General Obligation Bonds unless another source of funding is identified. Council Action: For Action Summary: Chicago Avenue is a major north-south arterial connecting the City of Chicago and the Howard Street Business District through the Main-Dempster Mile Business District and the Downtown Business District to Northwestern University and the Village of Wilmette (via Sheridan Road). This corridor is a multi-modal corridor with significant bike and pedestrian traffic and well as mass transit and vehicular traffic. The land use adjacent to the Chicago Avenue Corridor consists of both commercial and residential uses. The CTA and the Metra Union Pacific North Line have major train stations at South Boulevard, Main Street and Dempster Street adjacent A16.Page 308 of 463 to the Chicago Avenue Corridor. Currently the bike lanes on Chicago Avenue between Davis and Howard Street are inconsistent, generally either nonexistent or a single lane. The streetscape, including amenities such as sidewalk, streetlights and trees) has been piecemealed, improved as patchwork as various planned unit developments have occurred. The goals of the Chicago Avenue Corridor Improvement Project are to address multi-modal and vehicular traffic issues while preserving and strengthening connections to the residences and businesses. This will also fill a gap in the north -south direction for the regional bike lane network. On 9/14/2020, the City Council awarded a contract to Epstein & Sons International Inc. to complete the Phase I Engineering for this project. Staff has completed the various steps required by the Illinois Department Transportation (IDOT) to be e ligible to receive federal funding for the project. Submission of a Phase I Engineering report to the IDOT for review and approval is a requirement to apply for this grant. Staff has attached a presentation describing the project, the conceptional design and the public outreach conducted to date that was used to obtain IDOT approval of the Phase I Report. Summary: The Rebuilding American Infrastructure with Sustainability and Equity (“RAISE”) is a federally funded program administered by the Illinois Department of Transportation. This program is designed to support local governments, County Highway Departments to enhance the regional transportation system, encourage more livable communities, and implement improvements to the transportation network. The RAISE Grant Fund is part of the federal Infrastructure Investment & Jobs Act. The proposed scope of work for this project will consists of the rehabilitation of Chicago Avenue Corridor from Howard Street to Davis Street for a total distance of approximately one mile. The work will include the following items: • Roadway rehabilitation • Multi modal improvements including bike lanes • Traffic signal upgrades • Streetlight improvements • Streetscape improvements • Pedestrian safety enhancements • Accessibility improvements at all Intersections along the corridor • Aesthetic improvements, art and gateway enhancements at Howard and along the corridor Attachments: Proposed Concept Resolution 23-R-22 Page 2 of 36 A16.Page 309 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T City of Evanston 1Page 3 of 36A16.Page 310 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T PROJECT GOALS Improve the Chicago Avenue corridor between Howard Street and Davis Street •Create a Complete Street for multimodal transportation, including walking and biking •Improve safety for all users •Focus on transit access (CTA, Metra, Pace & Northwestern Shuttle) •Incorporate streetscape & activate public spaces •Underground utility improvements •Upgrade street lighting •Roadway resurfacing 2Page 4 of 36A16.Page 311 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T WHY NOW, AND WHY CHICAGO AVENUE? •Project Limits: •Chicago Avenue from Howard Street to Davis Street •2014 Evanston Bike Plan Update •Chicago Avenue identified as a high priority corridor for bicycle improvements •Create a “Comfortable Corridor” •High-Quality •Low-Stress •Design for all Roadway Users •Develop Logical Connections •Connect to existing bike lanes north of Davis Street EXISTING BIKE FACILITY PLANNED BIKE FACILITY 3Page 5 of 36A16.Page 312 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T IDOT PROJECT DEVELOPMENT PROCESS Phase I Public engagement and agency coordination Preliminary engineering and environmental studies Phase II Detailed design Phase III Construction WE ARE HERE 4 •To be eligible for federal funding, the project must follow the 3-phase IDOT project development process. •We are currently in Phase IPage 6 of 36A16.Page 313 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T 1.Project Brand 2.Digital Communications 1.City Website 2.Online Survey 3.Newsletters & Social Media 3.Printed Communications 4.Advisory Committee Meetings 5.In-Person Public Meetings 6.Key Stakeholder Interviews STAKEHOLDER ENGAGEMENT & COMMUNICATION PLAN •View Exhibit Boards •Review Proposed Concept for Chicago Avenue •Ask Questions •Fill Out a Comment Card 6Page 7 of 36A16.Page 314 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T S P R O J E C T 4 Project Staff & Consultant Team Advisory Group: Aldermen, City of Evanston Staff, & Key Stakeholders Sat Nagar Senior Project Manager Councilmember Melissa Wynne 3rd Ward Victoria Jacobson Evanston Climate Action Group Lara Biggs,Bureau Chief Engineering and Capital Planning Councilmember Jonathan Nieuwsma 4th Ward Liz Durham Evanston Bike Club & Go Evanston Tim Gustafson Project Manager, Epstein Councilmember Devon Reid 8th Ward Annie Coakley Downtown Evanston Mike Kerr Christopher Burke Engineering Paul Zalmezak, Manager Economic Development Katherine Gotsick Main Dempster Mile Jodi Mariano Teska Associates Jessica Hyink Mobility Coordinator Lea Pinsky Art Encounter Cade Sterling Planning PROJECT LEADERSHIPPage 8 of 36A16.Page 315 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T DATE AGENCY &NOTES February 4 Chicago Transit Authority •South and Main stations are included in the CTA Red-Purple Modernization Project Phase II February 4 Pace Bus February 4 Northwestern University Shuttle February 15 Center for Independent Futures February 18 Chicago Department of Transportation March 4 Main Dempster Mile March 11 Downtown Evanston March 31 Climate Action #1 May 27 Climate Action #2 STAKEHOLDER ENGAGEMENT IN 2021 •Summer 2020: City of Evanston began coordinating with project stakeholders •Late 2020: Advisory Committee was formed to begin developing a vision for the Chicago Avenue Corridor •2021:City of Evanston began meeting with stakeholder agencies including IDOT, CTA, Pace, and Northwestern UniversityPage 9 of 36A16.Page 316 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T DATE AGENCY &NOTES June 11 Evanston Forestry Supervisor June 29 Courts of Evanston July 29 Public Information Meeting #1 September 23 Advisory Committee Meeting October 14 Pace Coordination October 19 Arts Community Leader October 21 CTA and Northwestern University November 11 Public Information Meeting #2 November 12 Connections for the Homeless TBD Chicago Department of Transportation STAKEHOLDER ENGAGEMENT IN 2021 (CONTINUED) •July 2021: First Public Information Meeting to share existing conditions and options for potential multimodal improvements •November 2021: Second Public Information Meeting to present a proposed concept based on previous input for public review and comment •Phase II (2022):Additional stakeholder coordination including the Evanston Historic Preservation Commission and the Evanston Arts CouncilPage 10 of 36A16.Page 317 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T PUBLIC INFORMATION MEETING #1 8 Meeting held July 29, 2021 Information Presented: •Project overview & context •Existing conditions review •Visual preference surveys •“Big Ideas” Board & ExhibitsPage 11 of 36A16.Page 318 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T Most Popular: Two-Way Cycle Track (same as Chicago Avenue). Honorable Mention: Bike Lanes Most Popular: Native Species, Pollinators, Permeable Pavers. Honorable Mention: LED Lighting WHAT WE HEARD: BIKEWAYS & GREEN INFRASTRUCTURE 9Page 12 of 36A16.Page 319 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T WHAT WE HEARD: PUBLIC SPACE, BUS STOPS Most Popular: Parklets, Flex Space Honorable Mentions: Bike Racks, Seating, Public Art Most Popular: Bus Boarding Islands (Like Chicago Avenue) Honorable Mention:In-Ground Planters 1 10Page 13 of 36A16.Page 320 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C THoward St.South Blvd.Main St.DempsterSt.HOWARD TO SOUTH SOUTH TO MAIN MAIN TO DEMPSTER DEMPSTER TO DAVIS N CORRIDOR DESIGN: FOCUS AREAS 11 •Conceptual design of Chicago Avenue was developed using input from project stakeholders and Public Information Meeting #1 •Concept plans are divided into four focus areas:Page 14 of 36A16.Page 321 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T TYPICAL SECTIONS: HOWARD STREET TO SOUTH BOULEVARD Howard Street to Juneway Terrace Juneway Terrace to South Boulevard 12Page 15 of 36A16.Page 322 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T CONCEPT DESIGN: HOWARD STREET TO SOUTH BOULEVARD Continued on Next Slide 13 1.Protected Two-Way Cycle Track 2.Sidewalk Widened on West Side of Chicago (Juneway to Mulford) 3.Crosswalk and Crossbike added at Mulford Street 4.Crosswalk Improvements at South Boulevard 5.Public Space Activation Opportunities at South Gateway and South BoulevardPage 16 of 36A16.Page 323 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T CONCEPT DESIGN: HOWARD STREET TO SOUTH BOULEVARD Continued from Previous Slide 14 1.Protected Two-Way Cycle Track 2.Sidewalk Widened on West Side of Chicago (Juneway to Mulford) 3.Crosswalk and Crossbike added at Mulford Street 4.Crosswalk Improvements at South Boulevard 5.Public Space Activation Opportunities at South Gateway and South BoulevardPage 17 of 36A16.Page 324 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T TYPICAL SECTION: SOUTH BOULEVARD TO MAIN STREET 15Page 18 of 36A16.Page 325 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T CONCEPT DESIGN: SOUTH BOULEVARD TO MAIN STREET Continued on Next Slide 16 1.Protected two-way cycle track, raised from Keeney to Main Street 2.Curb extensions, wider sidewalks, and new crosswalks at Madison Street, Washington Street, and Main Street 3.Loading zone near Kedzie Street 4.Public Space Activation Opportunities at South Boulevard and Main Street CTA stationPage 19 of 36A16.Page 326 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T CONCEPT DESIGN: SOUTH BOULEVARD TO MAIN STREET Continued from Previous Slide 17 1.Protected two-way cycle track, raised from Keeney to Main Street 2.Curb extensions, wider sidewalks, and new crosswalks at Madison Street, Washington Street, and Main Street 3.Loading zone near Kedzie Street 4.Public Space Activation Opportunities at South Boulevard and Main Street CTA stationPage 20 of 36A16.Page 327 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T TYPICAL SECTION: MAIN STREET TO DEMPSTER STREET 18Page 21 of 36A16.Page 328 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T CONCEPT DESIGN: MAIN STREET TO DEMPSTER STREET Continued on Next Slide 19 1.Protected two-way cycle track 2.Bus boarding islands at Hamilton and Dempster Streets 3.Sidewalk widened on west side of Chicago at Main and from Greenleaf to Dempster 4.8 curb extensions on west side from Main to Greenleaf 5.Crosswalk improvements at Main, Greenleaf, and Hamilton 6.Public Space Activation Opportunity in front of Jewel-OscoPage 22 of 36A16.Page 329 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T CONCEPT DESIGN: MAIN STREET TO DEMPSTER STREET Continued from Previous Slide 20 1.Protected two-way cycle track 2.Bus boarding islands at Hamilton and Dempster Streets 3.Sidewalk widened on west side of Chicago at Main and from Greenleaf to Dempster 4.8 curb extensions on west side from Main to Greenleaf 5.Crosswalk improvements at Main, Greenleaf, and Hamilton 6.Public Space Activation Opportunity in front of Jewel-OscoPage 23 of 36A16.Page 330 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T TYPICAL SECTION: DEMPSTER STREET TO DAVIS STREET 21Page 24 of 36A16.Page 331 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T CONCEPT DESIGN: DEMPSTER STREET TO DAVIS STREET 22 1.Protected two-way cycle track connecting to existing bike lanes north of Davis Street 2.Bus boarding island at Dempster Street 3.Curb extensions and a widened sidewalk at Grove Street 4.Refreshed crosswalks throughout 5.Public Space Activation Opportunities at Dempster Street and Davis Street intersectionsPage 25 of 36A16.Page 332 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T PUBLIC SPACE ACTIVATION 23 •Opportunities to activate public space were identified based on public input •Activation opportunities are described at 6 key areas along the corridor •These sites are outside of the Chicago Avenue right-of-way over which the City of Evanston has control, but they represent opportunities to partner with other organizations •Concepts may be applied to other locations as interest and funding permitPage 26 of 36A16.Page 333 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T 1. SOUTH GATEWAY ENTRY 24 Potential Enhancement Opportunities: •Vertical sculpture and lighting •Public art and vertical planting treatments on concrete walls •Free-standing Evanston gateway signagePage 27 of 36A16.Page 334 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T 2. SOUTH BOULEVARD INTERSECTION 25 Potential Enhancement Opportunities: •Public art and vertical planting treatments on retaining walls •Expanded South Boulevard CTA plaza area with bike racks, seating, plantings, and public artPage 28 of 36A16.Page 335 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T 3. MAIN STREET CTA STATION 26 Potential Enhancement Opportunities: •Use of a retaining wall to create a flat plaza space at the Main Street CTA station •Addition of seating, canopies, lighting, bike racks, plantings, and public artPage 29 of 36A16.Page 336 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T 4. JEWEL-OSCO + HAMILTON INTERSECTION 27 Potential Enhancement Opportunities: •Widened sidewalk in front of Jewel-Osco •Intersection enhancements and crossing treatments •Tree plantings, bollards, and bike racksPage 30 of 36A16.Page 337 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T 5. DEMPSTER STREET INTERSECTION 28 Potential Enhancement Opportunities: •Widened sidewalk and placemaking elements •Intersection enhancements and crossing treatments •Business sign kiosks, benches and café seating, and plantersPage 31 of 36A16.Page 338 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T 6. DAVIS STREET INTERSECTION 29 Potential Enhancement Opportunities: •Widened sidewalk and placemaking elements •Outdoor seating and cafes •Business sign kiosks, public art, and plantersPage 32 of 36A16.Page 339 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T •Additional Agency Coordination •IDOT Project Development Report •Grant Applications to fund Detailed Engineering (Phase II) NEXT STEPS Your input is important to the City of Evanston and to the success of this project Please provide written comments today, or visit www.cityofevanston.org/ChicagoAvenueMultimodal 30Page 33 of 36A16.Page 340 of 463 C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T THANK YOU www.cityofevanston.org/ChicagoAvenueMultimodal C H I C A G O A V E N U E M U L T I M O D A L C O R R I D O R I M P R O V E M E N T P R O J E C T City of Evanston 31Page 34 of 36A16.Page 341 of 463 3/28/2022 23-R-22 A RESOLUTION Authorizing the City Manager to Submit an Application for Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant Funds for the Chicago Avenue Corridor Improvement Project WHEREAS, the Rebuilding American Infrastructure with Sustainability and Equity (“RAISE”) program is a federal program operated by the Department of Transportation allowing for local governments to fix and modernize their infrastructure; and WHEREAS, RAISE grant funding can be requested to support projects that will improve transportation connectivity for multi modal users such as cars, bike, buses, and pedestrians; and WHEREAS, the RAISE grants fund seventy percent (80%) of the subject project cost and the remaining thirty percent (20%) must be matched by the respective program participant for the payment of engineering and construction costs; and WHEREAS, the City is preparing an RAISE application for the Chicago Avenue Corridor Improvement Project from Howard Street to Davis Street (hereinafter referred to as the “Project”), and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. Page 35 of 36 A16.Page 342 of 463 23-R-22 ~2~ SECTION 2: The City Manager is hereby authorized to submit the RAISE Grant Application for federal funds to the Illinois Department of Transportation and the City Clerk is hereby authorized and directed to attest, on behalf of the City of Evanston. SECTION 3: The City Manager is also authorized and directed to negotiate any additional conditions of the application as may be determined to be in the best interests of the City. SECTION 4: That this Resolution 23-R-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 36 of 36 A16.Page 343 of 463 Memorandum To: Honorable Mayor and Members of the City Council From: Nicholas Cummings, Corporation Counsel Subject: Resolution 24-R-22, Appointing Megan Fulara as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund Date: March 28, 2022 Recommended Action: Staff recommends adoption of Resolution 24-R-22, Appointing Megan Fulara as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund Council Action: For Action Summary: The Evanston City Council has authority to designate an a gent as the City's official representative for the purposes of conducting business with the Illinois Municipal Retirement Fund (IMRF). The Interim City Manager recommends that Megan Fulara be designated as the City's authorized agent. The powers and duties of the authorized agent include: a) the filing of petitions for nominations of an Executive Trustee of IMRF, and b) the authority to cast a ballot for the election of an Elective Trustee of IMRF. Attachments: 24-R-22 Naming Fulara as IMRF Representative NC 3-21-2022 A17.Page 344 of 463 3/28/2022 24-R-22 A RESOLUTION Appointing Megan Fulara as the City of Evanston’s Authorized Agent for the Illinois Municipal Retirement Fund WHEREAS, the City Council of the City of Evanston has the authority to designate an authorized agent as the City’s official representative for the purposes of conducting business with the Illinois Municipal Retirement Fund (IMRF); and WHEREAS, the Interim City Manager recommends that Megan Fulara, be designated as authorized agent for the City of Evanston for IMRF, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Megan Fulara is designated to act as the authorized agent on behalf of the City of Evanston in all matters affecting the administration of the IMRF. SECTION 2: Such powers and duties of Megan Fulara, as the authorized agent, shall include: a) the filing of petitions for nominations of an Executive Trustee of IMRF; and b) the authority to cast a ballot for the election of an Elective Trustee of IMRF. SECTION 3: Any and all previous designation is hereby revoked. SECTION 4: The foregoing recitals are hereby found as fact and made a part hereof. SECTION 5: Resolution 24-R-22 shall be in full force and effect from Page 2 of 3 A17.Page 345 of 463 24-R-22 ~2~ and after its passage and approval, in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 3 of 3 A17.Page 346 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: Edgar Cano, Interim Public Works Agency Director; Lara Biggs, City Engineer Subject: Ordinance 22-O-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1527 Date: March 28, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 22-O-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1527. for the alley North of Grant Street and East of Hastings Avenue. Funding Source: Funding will be from the Special Assessment Fund (Account 420.40.6000.65515 – 422003), which has an approved FY 2022 budget of $300,000 and a YTD balance of $300,000. Council Action: For Introduction Summary: The alley paving project was initiated by a petition from the property owners adjacent to this alley. The petition contained signatures of 58.33% of the abutting property owners showing support of the project. The petition was accepted by the Board of Lo cal Improvements (BLI) on June 8, 2021. City staff then proceeded with the design of the alley paving project. A public hearing for the project was held on March 3, 2022, to share the project design and to receive public comments. At the public hearing, there were additional votes in favor of the project increasing the total vote percentage to 66.67% of property owners in support. The BLI voted to recommend to the City Council that the alley be paved through the special assessment process. The 2022 Special Assessment fund has a budget allocation of $300,000 for this special assessment alley improvement. The total estimated construction cost for this alley is A18.Page 347 of 463 $272,178.00. The total project cost, including 4.5% for engineering and 4.5% for legal expenses, is $296,674.02. The cost per unit for each property owner is $6,180.71. The property owners will reimburse the City for their share of the project cost in one lump -sum payment or in installments for up to 10 years plus 3.35% simple interest. Attachments: 22-O-22 Approving Special Assessment 1527 Page 2 of 11 A18.Page 348 of 463 3/9/2022 22-O-22 AN ORDINANCE To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1527 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: A local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the unimproved public alley in the block bounded by Colfax Street on the north, Grant Street on the south, Hastings Avenue on the west, and Ridgeway Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8" Portland Cement Concrete Pavement, to a width of fifteen feet (15’). SECTION 2: The Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: Said improvement shall be made and the cost thereof, including the sum of Two Hundred Ninety Six Thousand Six Hundred Seventy Four and 02/100 Dollars ($296,674.02), being the cost of making and collecting the Assessment Page 3 of 11 A18.Page 349 of 463 22-O-22 ~2~ and all other expenses as provided by law, shall be paid for by Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: One Hundred Forty Eight Thousand Three Hundred Thirty Seven and 01/100 Dollars ($148,337.01) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, One Hundred Forty Eight Thousand Three Hundred Thirty Seven and 01/100 Dollars ($148,337.01) will be allocated as private benefit. SECTION 5: The aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of Three and 35/100 percent (3.35%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, up to One Hundred Forty Eight Thousand Three Hundred Thirty Seven and 01/100 Dollars ($148,337.01) of which are payable by the City, homeowners pay up to One Hundred Forty Eight Thousand Three Hundred Thirty Seven and 01/100 Dollars ($148,337.01) of which are payable out of said installments, bearing interest at the rate of Three and 35/100 percent (3.35%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and shall bear the Page 4 of 11 A18.Page 350 of 463 22-O-22 ~3~ official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That Edgar Cano, President of the Board of Local Improvements of the City of Evanston, Illinois, be and he is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 5 of 11 A18.Page 351 of 463 22-O-22 ~4~ SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2021 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 11 A18.Page 352 of 463 22-O-22 ~5~ Exhibit A Recommendation Page 7 of 11 A18.Page 353 of 463 Page 8 of 11A18.Page 354 of 463 22-O-22 ~6~ Exhibit B Estimate Page 9 of 11 A18.Page 355 of 463 Page 10 of 11A18.Page 356 of 463 Page 11 of 11A18.Page 357 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: Edgar Cano, Interim Public Works Agency Director; Lara Biggs, City Engineer Subject: Ordinance 27-O-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1528 Date: March 28, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 27-O-22, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1528. for the alley North of Grant Street and East of Grey Avenue. Funding Source: Funding will be from the Special Assessment Fund (Account 420.40.6000.65515 – 422003), which has an approved FY 2022 budget of $350,000 and a YTD balance of $350,000. Council Action: For Introduction Summary: The alley paving project was initiated by a petition from the property owners adjacent to this alley. The petition contained signatures of 70.37% of the abutting property owners showing support of the project. The petition was accepted by the Board of Lo cal Improvements (BLI) on November 9, 2021. City staff then proceeded with the design of the alley paving project. A public hearing for the project was held on March 10, 2022, to share the project design and to receive public comments. At the public hearing, there were no vote changes from the original petition with 70.37% of property owners maintain their support. The BLI voted to recommend to the City Council that the alley be paved through the special assessment process. The 2022 Special Assessment fund has a budget allocation of $350,000 for this special assessment alley improvement. The total estimated construction cost for this alley is $279,890.00. The total project cost, including 4.5% for engineering and 4.5% for legal A19.Page 358 of 463 expenses, is $305,080.10. The cost per unit for each property owner is $5,649.63. The property owners will reimburse the City for their share of the project cost in one lump -sum payment or in installments for up to 10 years plus 3.35% simple interest. Attachments: 27-O-22 Approving Special Assessment 1528 Page 2 of 11 A19.Page 359 of 463 3/9/2022 27-O-22 AN ORDINANCE To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1528 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: A local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the unimproved public alley in the block bounded by Colfax Street on the north, Grant Street on the south, Grey Avenue on the west, and Brown Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8" Portland Cement Concrete Pavement, to a width of sixteen feet (16’). SECTION 2: The Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: Said improvement shall be made and the cost thereof, including the sum of Three Hundred Five Thousand Eighty and 10/100 Dollars ($305,080.10), being the cost of making and collecting the Assessment and all other Page 3 of 11 A19.Page 360 of 463 27-O-22 ~2~ expenses as provided by law, shall be paid for by Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: One Hundred Fifty Two Thousand Five Hundred Forty and 05/100 Dollars ($152,540.05) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, One Hundred Fifty Two Thousand Five Hundred Forty and 05/100 Dollars ($152,540.05) will be allocated as private benefit. SECTION 5: The aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of Three and 35/100 percent (3.35%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, up to One Hundred Fifty Two Thousand Five Hundred Forty and 05/100 Dollars ($152,540.05) of which are payable by the City, homeowners pay up to One Hundred Fifty Two Thousand Five Hundred Forty and 05/100 Dollars ($152,540.05) of which are payable out of said installments , bearing interest at the rate of Three and 35/100 percent (3.35%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and shall bear the official or facsimile signature of the same officers who signed said bond s and who, if facsimile signatures Page 4 of 11 A19.Page 361 of 463 27-O-22 ~3~ are used, do adopt by their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That Edgar Cano, President of the Board of Local Improvements of the City of Evanston, Illinois, be and he is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 5 of 11 A19.Page 362 of 463 27-O-22 ~4~ Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2021 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 11 A19.Page 363 of 463 27-O-22 ~5~ Exhibit A Recommendation Page 7 of 11 A19.Page 364 of 463 Page 8 of 11A19.Page 365 of 463 27-O-22 ~6~ Exhibit B Estimate Page 9 of 11 A19.Page 366 of 463 Page 10 of 11A19.Page 367 of 463 Page 11 of 11A19.Page 368 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Richard Eddington, Interim Police Chief Subject: Ordinance 24-O-22, Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules Date: March 28, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 24-O-22, Amending Title 2, Chapter 2 of the City Code to reflect changes in the Public Safety Commission Rules. Council Action: For Introduction Summary: The Evanston Police Department's 2022 budgeted positions and current headcount is at its lowest level in recent history. As recently communicated to the Human Services Committee, there are currently 24 sworn positions vacant in various units. The proposed ordinance amendment will expand the number of eligible sworn lateral candidates by changing the 2 -year requirement to successful completion of their probationary period with their current or previous employer. The good standing status requirement is still applicable. As we enter spring and Covid restrictions continue to relax, addressing staffing shortages is critical to the delivery of service in an efficient manner. Attachments: Ordinance 24-O-22, Civil Service Commission Rules & Regulations Ordinance 24-O-22, Amendment to Civil Service Commission Rules Ordinance 24-O-22, Civil Service Commission Rules & Regulations Redline A20.Page 369 of 463 1 | P a g e 6 / 1 4 / 2 0 2 1 RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE COMMISSION These Rules and Regulations (“Rules”) of the Public Safety Civil Service Commission, as amended, replace all prior versions in their entirety, by adoption by the Public Safety Civil Service Commission and the City Council of the City of Evanston. I. ADMINISTRATION A. Purpose: The Public Safety Civil Service Commission (“Commission”) of the City o f Evanston (“City”), Cook County, Illinois makes original appointments (of entry-level police officers and firefighters) in accordance with the Civil Service Act , 65 ILCS 5/10-1-1 et seq. (the “Act”). The purpose of the Commission is to promote fair and equal treatment and opportunity under the law. B. Effective Date: The Rules, as amended, shall take effect upon the adoption by the City Council and subsequent approval by the Mayor of Ordinance 51-O-21. The final eligibility lists in place as of the Effective Date of the passage of these Rules (for either the Police or Fire Department candidates for initial appointment) shall not be impacted by the revisions to the Rules. After the expiration of the current final eligibility list(s) and the commencement of a new hiring process, these Rules shall be implemented. C. Authority: The Commission derives its power and authority from the Act and from Title 2, Chapter 3 “Public Safety Civil Service Commission and Division of Human Resources,” as amended. The Act and these Rules govern the procedures by which the Commission must operate and appoint candidates. Adherence to the Act and all other applicable federal, State, and local regulations are of paramount concern and consideration, including but not limited to rules and regulations of the U.S. Equal Employment Opportunity Commission. D. Definitions: 1. The word “Commission” shall mean the Public Safety Civil Service Commission. 2. The word “Officer” shall mean any individual holding a permanent office as a full time sworn member of the Police Department of the City of Evanston as described under the provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as amended. It shall include probationary members, except when otherwise specified. 3. The word “Firefighter” shall mean any firefighter/paramedic holding a permanent office as a full time sworn member of the Fire Department of the City of Evanston as described under the provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as amended. It shall include probationary members, except when otherwise specified. 4. Any time reference is made to the “Police Chief” or “Fire Chief,” the terms shall include any person duly acting in place of the Police Chief or Fire Chief. 5. The word “City” shall mean the City of Evanston, Cook County, Illinois. Page 2 of 34 A20.Page 370 of 463 2 | P a g e 6 / 1 4 / 2 0 2 1 6. “Corporate Authorities” shall mean the Mayor and City Council of the City of Evanston. 7. “City Code” shall mean the City of Evanston Code. 8. “Commissioner” shall mean a member of the Public Safety Civil Service Commission. 9. “Employee Manual” shall mean and refer to the Employee Manual of the City of Evanston which sets forth the established procedures to implement and carry out the policies of the City of Evanston regarding the personnel system as contained in the City Code, Title 2, Chapter 3, and further contained in the Rules of the Public Safety Civil Service Commission. 10. “Competitive Examination Process” shall mean and refer to the specific preference points and questions agreed upon by the Commissioners prior to the commencement of the application process of original appointment for either the Fire Department or Police Department. E. Commissioners: The Mayor, with the approval of the City Council, shall appoint seven (7) persons who shall constitute and be known as the Public Safety Civil Service Commission. The Commission shall a nnually, on the first meeting of the year, elect a Chairman. Those holding office at the time of the effective date of this Ordinance shall continue in office until the expiration of the terms to which they have been appointed. After the expiration of the terms of the existing Commissioners, the Mayor shall, in like manner, appoint person(s) as the successor of the respective Commissioner whose term will expire that year to serve as such Commissioner for three (3) years and until his/her successor is appointed and qualified. At the discretion of the Mayor, each Commissioner may be reappointed for just one (1) additional term. Human Resources Division Manager or assigned designee will function as the secretary for the Commission. F. Duties of the Commission: 1. The Commission shall review and approve the Competitive Examination Process for original appointment of police officers and firefighters. All other hiring will be conducted by the Human Resources Division Manager at the direction of the City Manager or his/her designee and completed in accordance with the Employee Manual and other rules, regulations and laws. The Commission’s role during the Competitive Examination Process includes the task of reviewing and affirming the process contemplated by the Human Resources Division Manager and Fire Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to commencement of any acceptance of applications for said vacancy. See Section III for further detail and guidance. 2. Participation on final Commission interviews: Commissioners will be expected to participate in final Commission interviews of candidates. The applicants who pass all preceding examination elements shall be required to undergo a final Commission interview as discussed below. Page 3 of 34 A20.Page 371 of 463 3 | P a g e 6 / 1 4 / 2 0 2 1 3. The Commission shall be responsible for the certification of persons for initial hire to the Fire Department and Police Department. The Commission shall certify these candidates of the Departments in accordance with, and to the extent provided in, these Rules. 4. The Commission is also charged with the recruitment of qualified local candidates for open vacancies for initial hire to the Police and Fire Departments. G. Meetings: 1. Meetings may be scheduled at the mutual convenience of the Commission members as needed. Notice shall be posted and meetings shall be open to the public and conducted in accordance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq. 2. Special meetings shall be open. Notice of a special meeting shall be posted forty-eight (48) hours prior to convening. A meeting may be called by the filing of a notice, in writing, with the secretary and signed either by the chairperson of the Commission or, in the event of the absence of the chairperson, a member of the Commission. This notice shall contain a brief statement of the business to be submitted for t he consideration of the Commission at such special meetings. It shall set forth the time and place of such special meeting. No other business shall be considered at such special meeting unless a quorum of Commissioners is present. 3. During any regular or special meeting, a closed session may be held upon a proper motion made by any single member of the Commission for the purpose of discussing personnel. No closed session meetings shall be held at a special meeting unless the closed session is noted on the agenda. Closed sessions may be limited to Commission members and such invited persons as the Commission may deem necessary. The secretary will record the motion to close the meeting and keep minutes of the closed session. Closed se ssions shall be taped, audibly or visually, with said tapes being maintained consistent with the Open Meetings Act . H. Quorum: A quorum of the Commission shall be a majority of the Commissioners appointed and currently serving. I. Order of Business: The order of business shall be dictated by a packet and agenda prepared and presented to the Commission in advance and the order of business shall typically be as follows: I. Approval of the minutes II. Communications III. Chief Forum and updates from the Departments IV. Old Business V. New Business VI. Adjournment J. Rules of Procedure: The Commission shall be guided by parliamentary law as prescribed in Roberts Rules of Order, as amended, unless in conflict with these Rules and Regulations. Page 4 of 34 A20.Page 372 of 463 4 | P a g e 6 / 1 4 / 2 0 2 1 K. Amendments to the Rules: Proposed amendments to these Rules may be made at any meetings of the Commission and shall be done in consultation with the City Manager and the Corporation Counsel. The proposed amendments shall be posted on the City of Evanston website prior to adoption by the Commission no later than 30 days prior to a meeting set to review any amendments. Any and all amendments adopted by the Commission shall be posted on the City’s website. The City Council shall be advised by the City Manager of any amendments approved by the Commission. L. Employee Manual: In the event of any conflict between the City of Evanston Code restrictions and regulations and these Rules, the City Code shall prevail. In the event of any conflict between the restrictions and provisions set forth in the Employee Manual and the Public Safety Civil Service Commission Rules, the terms and conditions of Public Safety Civil Service Commission Rules shall supersede, prevail and dictate. Any term or condition within the Employee Manual no t addressed within the Public Safety Civil Service Commission Rules shall remain in full force and effect. Pursuant to the City Code, the Commission has no authority to revise or amend the Employee Manual. II. ORIGINAL APPOINTMENT PROCESS FOR FIRE DEPARTMENT This section outlines each step in the original appointment hiring process for firefighter/paramedic applicants. 1. Affirmation of Process: The Commission reviews the process prior to posting for each vacancy or vacancies. 2. Notice of testing process: Application, job description, testing processes will be posted at least 30 days prior to the administration of the written examination. Instructions on how to apply for preference points will be included in this notice. 3. Minimum requirements: (a) Proof of passing score on the CPAT and Ladder Climb. (b) Possession of at least a high school diploma or GED. (c) Age Limits:  Applicants must be at least 21 years of age at time of hire, but can be 20 years of age at the time of application and testing.  Applicants must be under the age of 35 at time of application with the following exceptions: 1) any person previously employed as a firefighter; 2) any person under the age of 40, who turned 35 while serving in active or reserve military duty, and honorably discharged, if separated from the military; or 3) any other exceptions consistent with 65 ILCS 5/10-1-7.1. (c) Other prerequisites may be recommended by the Fire Chief and approved by the Commission during the affirmation of the process, see Section III (A). Page 5 of 34 A20.Page 373 of 463 5 | P a g e 6 / 1 4 / 2 0 2 1 (d) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s), can disqualify a candidate, as more fully described in the Act, as amended. 4. Written Exam: Scored on a 100 point scale; requires passage of the written exam. The cut -off score for the written examination will be based on the recommendation of the developer of the written examination and will be consistent with the minimally qualified performance in the firefighter position. Applicants who do not receive a minimum passing score on the written exam will be disqualified and removed from further consideration. 5. Preliminary List: Names of applicants shall be placed on the Preliminary List in rank order of written exam score, highest first (and only those scoring at or above the minimum score established by the Commission prior to the test in consultation with the developer of the exam). Interviews of the applicants under the Subjective Component are done according to rank on the preliminary list , starting with the highest scoring applicant . 6. Subjective Component: Scored on a 100 point scale, based on merit criteria as determined by the Commission and in consultation with the Fire Chief and Human Resources; the structured interview will be conducted by an Interview Panel comprised of the Fire Chief or designee and two additional Fire sworn staff members. The minimum passing score of the Subjective Component is 70. Candidates who do not receive a passing score on the Subjective Component will be disqualified and removed from further consideration. 7. Initial Eligibility List: An applicant’s position on the list is determined by the following examination components, graded on a 100 point scale, based on the following:  Written exam score weighted 40% and  Subjective Component score weighted 60%. Initial Eligibility List will be posted within 60 days after Subjective Component is completed. 8. Preference Points: The City or its assigned testing agent shall send written notice to qualified applicants on the Initial Eligibility List of the opportunity to apply for preference points within 10 business days of posting the Initial Eligibility List . At least 10 points but no more than 30 points may be awarded as follows: (a) Residency: applicant resides within the City – 0-5 points (b) Education – 0-5 points (c) Paramedic License – 0-5 points (d) Other – 0-5 (bilingual, cadet program, etc.) Page 6 of 34 A20.Page 374 of 463 6 | P a g e 6 / 1 4 / 2 0 2 1 (e) Veteran Status – 5 points (one year active, honorable discharge) (f) Experience – 0-5 points (cannot be used to move above an applicant on the list with veteran points) 10. Final Eligibility List: The list will be valid for two years. An applicant’s position on the Final Eligibility List will be based on the applicant’s total score, with any preference points included. In the event a Final Eligibility List is exhausted prior to the expiration of the Preliminary List, the City may return to the Preliminary List and interview additional applicants under the Subjective Component in accordance with this subsection. Appointments will be made from the Final Eligibility List according to rank or passed over as described in the Act, as amended. 11. Conditional Offer of Employment: An applicant who has been made a conditional offer of employment has 5 business days to accept; applicant is allowed to waive appointment once. If more than one year has passed since an applicant submitted to the CPAT and Ladder Climb in Section II.3 above, the applicant must submit to and pass an additional CPAT and Ladder Climb before additional professional testing will take place. Applicants who fail the CPAT and Ladder Climb will be disqualified and removed from further consideration. 12. Additional Professional Testing: Employment is subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants in consultation with Human Resources and the Chief or designee: (a) Background: Pass/Fail (b) Polygraph: Pass/Fail (c) Psychological: Pass/Fail (d) Medical: Pass/Fail 13. Final Commission Interview: Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority o f appointed Commissioners, Fire Chief or designee, one additional sworn Fire staff member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the candidate based on the overall performance during the interview. A candidate must receive a majority of Pass scores to be considered. A candidate who fails the final Commission interview will be disqualified and removed from further consideration. Page 7 of 34 A20.Page 375 of 463 7 | P a g e 6 / 1 4 / 2 0 2 1 III. ORIGINAL APPOINTMENT PROCESS FOR POLICE DEPARTMENT This section outlines each step in the original appointment hiring process for police officer applicants. 1. Affirmation of Process: The Commission reviews the process prior to posting for each vacancy or vacancies. 2. Notice of testing process: Application, job descr iption, testing processes will be posted at least 30 days prior to the administration of the written exam. Instructions on how to apply for preference points will be included in this notice. 3. Minimum requirements: (a) 60 Credit Hours from an accredited college or university. (b) Age Limits:  Applicants who are at least 20 years of age and who have successfully completed 60 credit hours of law enforcement studies at an accredited college or university may be considered for appointment to active duty with the police department; however, if the candidate is appointed to active duty, he/she shall not have power of arrest, nor shall the applicant be permitted to carry firearms, until he or she reaches 21 years of age.  Applicants must be under 35 years of age at time of application with the following exceptions: 1) any person previously employed as a full-time sworn law enforcement officer; 2) any veteran who has served as an auxiliary police officer for at least 5 years and is under 40 years of age; or 3) any other exceptions consistent with 65 ILCS 5/10-1-7. (c) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s), can disqualify a candidate, as more fully described in the Act, as amended. 3. Physical Fitness Exam: Pass/Fail; applicants must pass a physical fitness test administered by the City. This physical fitness test will be comparable to the Illinois POWER test in physical requirements. Applicants who do not pass the physical fitness test will be disqualified and unable to proceed through the process. 4. Written Exam: Scored on a 100 point scale; passage of the written exam is a score at or above the score of 70. Applicants who do not receive a minimum passing score on the written exam will be disqualified and removed from further consideration. 5. Preference Points: A maximum of 10 preference points may be awarded as follows: (a) Veteran Status – 5 points (one year active, honorable discharge) (b) Residency: applicant resides within the City – 5 points Page 8 of 34 A20.Page 376 of 463 8 | P a g e 6 / 1 4 / 2 0 2 1 Preference points cannot be awarded to applicants who do not receive passing scores on the written exam. Preference points for residency cannot move a candidate above a veteran on the Initial Eligibility List. 6. Initial Eligibility List: Names of applicants shall be placed on the Initial Eligibility List in rank order of written exam score, including preference points. Interviews of the applicants under the Subjective Component are done according to rank on the Initial Eligibility List. Candidates currently employed as full-time sworn law enforcement officers by a municipal or state police department will be moved to the top of the list. Candidates currently certified by the Illinois Law Enforcement T raining and Standards Board or other reciprocal state training boards as full-time sworn law enforcement officers but not currently employed as sworn law enforcement officers will also be moved to the top of the list and placed under candidates who are currently employed as full-time sworn law enforcement officers. The Initial Eligibility List will be posted within 60 days of administration of the written exam. 7. Subjective Component: Scored on a 100 point scale; examination components will consist of a structured interview and a written assessment. The structured interview will be conducted by a n Interview Panel comprised of the Chief of Police or designee and two additional sworn officers. The minimum passing score of the Subjective Component is 70. Candidates who do not receive a passing score on the Subjective Component will be disqualified and removed from further consideration. 8. Final Eligibility List: An applicant will be placed, by ranked score, on the Final Eligibility List as graded on a 100 point scale, determined by the following examination components:  Written Exam score weighted 40% and  Subjective Component score weighted 60%. In the event a Final Eligibility List is exhausted prior to the expiration of the Initial Eligibility List, the City may return to the Initial Eligibility List and interview additional applicants under the Subjective Component in accordance with this subsection. The Final Eligibility List will be posted within 60 days after completion of the Subjective Component and is valid for 2 years from posting. Appointments will be made from the Final Eligibility List according to rank. Page 9 of 34 A20.Page 377 of 463 9 | P a g e 6 / 1 4 / 2 0 2 1 9. Conditional Offer of Employment : An applicant who has been made a conditional offer of employment has 5 business days to accept; applicant is allowed to waive appointment once. If more than one year has passed since an applicant submitted to the physical fitness test in Section III.3 above, the applicant must submit to and pass an additional physical fitness test before additional professional testing will take place. Applicants who fail the physical fitness test will be disqualified and removed from further consideration. 10. Additional Professional Testing: Employment is subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants in consultation with Human Resources and the Chief or designee: (a) Background: Pass/Fail (b) Polygraph: Pass/Fail (c) Psychological: Pass/Fail (d) Medical: Pass/Fail 11. Final Commission Interview: Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority of appointed Commissioners, Chief of Police or designee, one additional sworn Police staff member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the candidate based on the overall performance during the interview. A candidate must receive a majority of Pass scores to be considered. A candidate who fails the final Commission interview will be disqualified and removed from further consideration. 12. Appointment: Candidates who are certified as full-time sworn law enforcement officers will be immediately appointed to active duty. Other candidates will be required to successfully complete a certified basic police recruit academy, which will require the following: (a) Illinois POWER Test (if candidates should fail any portion of the POWER test, they will be given one chance to retake the failed portion(s); if they fail the retake, they will be disqualified and removed from further consideration); (b) Firearms qualification; (c) Graduation from the police academy; and (d) Passage of the Illinois Police Officer’s State Certification Exam (if candidates should fail the State Certification Exam, they will be given two chances to retake it; if they fail both retakes, they will be disqualified and removed from further consideration). Page 10 of 34 A20.Page 378 of 463 10 | P a g e 6 / 1 4 / 2 0 2 1 III.A. ORIGINAL LATERAL APPOINTMENT PROCESS FOR POLICE DEPARTMENT This section outlines each step in the original appointment hiring process for lateral police officer applicants. Lateral police officer applicants are persons who are currently or were recently employed as full-time law enforcement officers in the State of Illinois and duly certified by the Illinois Law Enforcement Training and Standards Board. Under extraordinary circumstances, the Commission can approve a lateral hiring process for police officers outside of the appointment process laid out above in Section III. Extraordinary circumstances can include, but are not limited to, a state of emergency, inability to employ candidates from the eligibility list created from Section III , unavailability of academy access, or other dire emergency situations. Each hiring process would yield a temporary and limited eligibility list and be specifically limited to an articulable need based on urgency or emergency in staffing needs. Hiring under this Section III.A should be the exception, and priority should always be given to hiring from eligibility lists created from Section III. 1. Notice of process: Application, job description, and testing processes will be posted. Instructions on how to apply for preference points will be included in this notice. 2. Minimum requirements: (a) 60 Credit Hours from an accredited college or university. (b) Current or recent (within last 6 months) employment as a full-time sworn law enforcement officer in the State of Illinois and duly certified by the Illinois Law Enforcement Training and Standards Board. Applicant must have successfully completed probation with current or most recent employer and must be or must have been in good standing with current or most recent employer. (c) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s), can disqualify a candidate, as more fully described in the Act, as amended. 3. Subjective Component: Scored on a 100 point scale; examination components will consist of a structured interview and a written assessment. The structured interview will be conducted by an Interview Panel comprised of the Chief of Police or designee and two additional sworn officers. The minimum passing score of the Subjective Component is 70. Candidates who do not receive a passing score on the Subjective Component will be disqualified and removed from further consideration. 4. Preference Points: A maximum of 10 preference points may be awarded as fo llows: (a) Veteran Status – 5 points (one year active, honorable discharge) (b) Residency: applicant resides within the City – 5 points 5. Final Eligibility List: Page 11 of 34 A20.Page 379 of 463 11 | P a g e 6 / 1 4 / 2 0 2 1 After the application of preference points, applicants will be placed , by ranked score, on the Final Eligibility List. The Final Eligibility List will be posted within 60 days after completion of the Subjective Component and is valid for the period deemed appropriate by the Commission. Appointments will be made from the Final Eligibility List according to rank. 6. Conditional Offer of Employment : An applicant who has been made a conditional offer of employment has 5 business days to accept. 7. Additional Professional Testing: Employment is subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants in consultation with Human Resources and the Chief or designee: (a) Background: Pass/Fail (b) Polygraph: Pass/Fail (c) Psychological: Pass/Fail (d) Medical: Pass/Fail 8. Final Commission Interview: Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority of appointed Commissioners, Chief of Police or designee, one additional sworn Police staff member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the candidate based on the overall performance during the interview. A candidate must receive a majority of Pass scores to be considered. A candidate who fails the final Commission interview will be disqualified and removed from further consideration. IV. EXAMINATIONS/OVERVIEW OF PROCESS COMPONENTS FOR ORIGINAL APPOINTMENT A. Affirmation of Process: The Commission shall review and affirm the process contemplated by the Human Resources Division Manager and Fire Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to commencement of any acceptance of applications for said vacancy or vacancies. For fire department applicants, the affirmation of process and emphasis on certain preference points can change based on each testing process. B. Notice of Examinations: Examinations shall be held on the dates fixed by the Human Resources Division and advertised at least thirty days preceding the written examination. Each notice must include the time, place, scope, merit criteria for subjective components and any required processing fees. The notice must also be published in a local newspaper or on the City’s website. Examinations may be postponed but the Human Resources Division must state the reason for such postponement and shall designate a new date for said examination and notify Page 12 of 34 A20.Page 380 of 463 12 | P a g e 6 / 1 4 / 2 0 2 1 applicants of the postponement and new date. In addition, to cover the costs of administering such examinations and posting eligibility lists, the applicants may be required to pay a processing fee at the time their application for employment is tendered. C. Application: The examination for applicants must be public, competitive, and open to all citizens of the United States (65 ILCS 5/10-1-7). Applications shall be submitted according to directions provided by the Human Resources Divisions and applicants must comply with the minimum requirements set forth in the application in every respect. Every applicant must be of good moral character, of temperate habits, of sound health and must be physically able to perform the duties of the position applied for. The burden of establishing t hese facts rests upon the applicant alone. D. Type of Examinations: Applicants will be required to participate in a physical aptitude test, written, oral and other examinations as determined by the Commission and as more particularly set forth in subparagraph E below. No examination shall contain questions regarding an applicant’s political or religious opinions or affiliations. The examination and qualifying standards shall be based on mental aptitude, physical ability, preferences, moral character a nd health. The mental aptitude, physical ability and preference components determine the applicant’s qualification for and placement on the final register of eligibles. E xaminations will include a subjective component based on merit criteria. E. Physical Examination: The physical ability component requires all candidates to undergo an exam of their physical ability to perform the essential functions of the job. These exams are to be open, competitive and based on industry standards to test physical abilities. 1. Fire Department candidates will be required to pass the State of Illinois designed Candidate Physical Ability Test (“CPAT”) and Ladder Climb test which are minimum requirements for the application. 2. Police Department candidates will be required to pass a physical exam similar to the Illinois Peace Officer Wellness Evaluation Report (“POWER”) Test which is a requirement to enter the police training academies. F. Written Examinations: All examinations and testing results shall be and remain the property of the Commission and the City and the grading thereof by the Commission or its designee shall be final and conclusive and not subject to review by any person, any other board or tribunal of any kind. Candidates who fail to achieve a passing grade, or passing testing result in any category, will be notified and eliminated from all further consideration. Scoring of the written examinations for firefighters will be based on the Act, as amended. Scoring of the written examination for police officers will be on a 100 point scale. G. Initial Eligibility List: 1. The Human Resources Division Manager shall prepare an Initial Eligibility List of the candidates successfully completing the physical ability test, written test, and the subjective component. The order of the testing components and the qualifiers needed for the Initial Page 13 of 34 A20.Page 381 of 463 13 | P a g e 6 / 1 4 / 2 0 2 1 Eligibility List for either a police officer or a firefighter/paramedic applicant is outlined in Sections II and III. 2. A dated copy of the Initial Eligibility List shall be posted within sixty (60) days after the subjective component is completed. H. Preference Points: Preference points may be added to scores of candidates as follows and added to scores in accordance w ith the process outlined in Sections II and III. Preference points must be claimed in writing or the claim is waived. Directions on how to apply for preference points will be provided on the notice of testing process. The following are the categories of possible preference points: 1. Military Service: For either Fire Department or Police Department candidates, any person who is engaged in the military service of the United States for total period of at least one year and who was honorably discharged t herefrom, or who is now or may hereafter be on inactive or reserve duty in such military service for at least one year shall upon request, be awarded five (5) preference points. It shall be the responsibility of the Applicant to provide evidence of qualifying military service as listed above with the original application for employment in order to be considered for preference points. Acceptable evidence of qualifying military service shall be an official Department of Defense document, such as a DD 214 Co py #4, DD 214 Copy #1 and proof of honorable service from the Department of Defense such as a DD 256 A/N/AF or other official Department of Defense documentation as deemed acceptable by the Human Resources Division. 2. Residency: Applicants for the Fire Department or Police Department who have resided in the City of Evanston for a continuous twelve-month period prior to testing shall be granted preference in accordance with the process outlined in Sections II and III . 3. Education: An applicant for a firefighter/paramedic position who has successfully obtained an associate’s degree in the field of fire service or emergency medical services, or a bachelor’s degree from an accredited college or university may be preferred for appointment to and employment with the fire department. No person who does not possess at least a high school diploma or an equivalent high school education shall be placed on an eligibility list. 4. Paramedic Certificate: Firefighter/paramedic applicants who have an Illinois paramedic certificate shall be granted 0-5 preference points. 5. Past Experience: Firefighter/paramedic applicants with experience as a full-time or part- time firefighter/paramedic with another municipality or fire protection district may be given 0-5 preference points. No application of experience preference points may allow a non-veteran candidate to pass a veteran on the Final Eligibility List. 6. Other: Firefighter/paramedic applicants may be given 0-5 preference points for other job related categories, such as bilingual status or past cadet program participation at the discretion of the Fire Chief in consultation with the Commission. Page 14 of 34 A20.Page 382 of 463 14 | P a g e 6 / 1 4 / 2 0 2 1 I. Additional Professional Testing: The order with which additional professional testing occurs varies depending on the department to which the applicant is applying ; see Sections II and III. J. Structured Interview: In conducting the structured interview for the Subjective Component, the Interview Panel shall conduct structured interviews with candidates passing the written examination. Pre-determined questions will be asked of each candidate that will enable the Interview Panel to properly evaluate the candidate on merit criteria and grade the candidate on speech, alertness, ability to communicate, judgment, emotional stability, self-confidence, social skills and general fitness for the position. The questions will be delegated among the persons on the Interview Panel for the structured interview. On completion of each structured interview, the Interview Panel will discuss the candidates’ abilities and each panelist will then evaluate the candidate. Candidates who fail the structured interview will be notified and eliminated from all further consideration. Each member of the Interview Panel must assign a score for the candidate based on their overall performance in the interview. The interviews will be scored on a 100 point scale, and a candidate must receive a passing score, as described in Sections II and III, in order to move forward in the process. There are no appeal rights for an applicant to any examination conducted during the course of the application process. K. Final Eligibility List and Probationary Appointment 1. The Final Eligibility List shall include candidates listed in ranked order based on their final weighted score. 2. Firefighter/Paramedic appointment: Upon the request of the Fire Chief to fill an authorized vacancy, the City Manager, at the recommendation of the Fire Chief, shall issue a conditional offer of probationary employment to the candidate with the highest total score on the Final Eligibility List, unless the highest ranking candidate fails to meet the minimum standards for the position or an alternate candidate would better serve the needs of the department. If this exception applies, the City Manager may pass over the highest ranking candidate and appoint either: (1) any candidate with a ranking in the top 5% of the register of eligibles, or (2) any candidate among the top 5 highest-ranked candidates if the number in the top 5% is less than 5 people. Any person whose name appears on the Final Eligibility List may decline appointment one (1) time without being stricken from the Final Eligibility list. The offer of probationary employment shall be conditioned on the satisfactory passing of a psychological examination, a polygraph examination, a background investigation, and a medical examination which shall include, but not be limited to, a drug test and medical exam. For firefighters on the final eligibility list who have not been appointed within one year of their physical ability examination, the City Manager may require the firefighter to submit to a second physical ability examination prior to appointment. Page 15 of 34 A20.Page 383 of 463 15 | P a g e 6 / 1 4 / 2 0 2 1 3. Police Officer appointme nt: Upon the request of the Police Chief to fill an authorized vacancy, the City Manager shall issue a conditional offer of probationary employment to the candidate with the highest total score on the Final Eligibility List. The offer of probationary employment shall be conditioned on the satisfactory passing of a retake of the physical fitness test (if over one year), psychological examination, a polygraph examination, a background investigation, and a medical examination which shall include, but not be limited to, a drug test and medical exam. Any person whose name appears on the Final Eligibility List may decline appointment one (1) time without being stricken from the Final Eligibility List. Page 16 of 34 A20.Page 384 of 463 3/10/2022 24-O-22 AN ORDINANCE Amending Title 2, Chapter 2 of the City Code To Reflect C hanges in the Public Safety Commission Rules NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: That section 2-2-6 of the Evanston City Code of 2015, as amended, is hereby further amended to read as follows: 2-2-6: RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE COMMISSION The Evanston Public Safety Civil Service Commission Rules attached to Ordinance 51- O-21 as Exhibit A are hereby redacted in full and replaced by the Public Safety Ci vil Service Commission Rules which are attached to Ordinance No . 24-O-21 as Exhibit 1 and incorporated herein as if fully restated. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance 24-O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance 24-O-22 shall be in full force and effect from Page 17 of 34 A20.Page 385 of 463 24-O-22 ~2~ and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 18 of 34 A20.Page 386 of 463 24-O-22 ~3~ EXHIBIT A RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE COMMISSION Page 19 of 34 A20.Page 387 of 463 1 | P a g e 6 / 1 4 / 2 0 2 1 RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE COMMISSION These Rules and Regulations (“Rules”) of the Public Safety Civil Service Commission, as amended, replace all prior versions in their entirety, by adoption by the Public Safety Civil Service Commission and the City Council of the City of Evanston. I. ADMINISTRATION A. Purpose: The Public Safety Civil Service Commission (“Commission”) of the City of Evanston (“City”), Cook County, Illinois makes original appointments (of entry-level police officers and firefighters) in accordance with the Civil Service Act , 65 ILCS 5/10-1-1 et seq. (the “Act”). The purpose of the Commission is to promote fair and equal treatment and opportunity under the law. B. Effective Date: The Rules, as amended, shall take effect upon the adoption by the City Council and subsequent approval by the Mayor of Ordinance 51-O-21. The final eligibility lists in place as of the Effective Date of the passage of these Rules (for either the Police or Fire Department candidates for initial appointment) shall not be impacted by the revisions to the Rules. After the expiration of the current final eligibility list(s) and the commencement of a new hiring process, these Rules shall be implemented. C. Authority: The Commission derives its power and authority from the Act and from Title 2, Chapter 3 “Public Safety Civil Service Commission and Division of Human Resources,” as amended. The Act and these Rules govern the procedures by which the Commission must operate and appoint candidates. Adherence to the Act and all other applicable federal, State, and local regulations are of paramount concern and consideration, including but not limited to rules and regulations of the U.S. Equal Employment Opportunity Commission. D. Definitions: 1. The word “Commission” shall mean the Public Safety Civil Service Commission. 2. The word “Officer” shall mean any individual holding a permanent office as a full time sworn member of the Police Department of the City of Evanston as described under the provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as amended. It shall include probationary members, except when otherwise specified. 3. The word “Firefighter” shall mean any firefighter/paramedic holding a permanent office as a full time sworn member of the Fire Department of the City of Evanston as described under the provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as amended. It shall include probationary members, except when otherwise specified. 4. Any time reference is made to the “Police Chief” or “Fire Chief,” the terms shall include any person duly acting in place of the Police Chief or Fire Chief. 5. The word “City” shall mean the City of Evanston, Cook County, Illinois. Page 20 of 34 A20.Page 388 of 463 2 | P a g e 6 / 1 4 / 2 0 2 1 6. “Corporate Authorities” shall mean the Mayor and City Council of the City of Evanston. 7. “City Code” shall mean the City of Evanston Code. 8. “Commissioner” shall mean a member of the Public Safety Civil Service Commission. 9. “Employee Manual” shall mean and refer to the Employee Manual of the City of Evanston which sets forth the established procedures to implement and carry out the policies of the City of Evanston regarding the personnel system as contained in the City Code, Title 2, Chapter 3, and further contained in the Rules of the Public Safety Civil Service Commission. 10. “Competitive Examination Process” shall mean and refer to the specific preference points and questions agreed upon by the Commissioners prior to the commencement of the application process of original appointment for either the Fire Department or Police Department. E. Commissioners: The Mayor, with the approval of the City Council, shall appoint seven (7) persons who shall constitute and be known as the Public Safety Civil Service Commission. The Commission shall annually, on the first meeting of the year, elect a Chairman. Those holding office at the time of the effective date of this Ordinance shall continue in office until the expiration of the terms to which they have been appointed. After the expiration of the terms of the existing Commissioners, the Mayor shall, in like manner, appoint person(s) as the successor of the respective Commissioner whose term will expire that year to serve as such Commissioner for three (3) years and until his/her successor is appointed and qualified. At the discretion of the Mayor, each Commissioner may be reappointed for just one (1) additional term. Human Resources Division Ma nager or assigned designee will function as the secretary for the Commission. F. Duties of the Commission: 1. The Commission shall review and approve the Competitive Examination Process for original appointment of police officers and firefighters. All other hiring will be conducted by the Human Resources Division Manager at the direction of the City Manager or his/her designee and completed in accordance with the Employee Manual and other rules, regulations and laws. The Commission’s role during the Competitive Examination Process includes the task of reviewing and affirming the process contemplated by the Human Resources Division Manager and Fire Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to commencement of any acceptance of applications for said vacancy. See Section III for further detail and guidance. 2. Participation on final Commission interviews: Commissioners will be expected to participate in final Commission interviews of candidates. The applicants who pass all preceding examination elements shall be required to undergo a final Commission interview as discussed below. Page 21 of 34 A20.Page 389 of 463 3 | P a g e 6 / 1 4 / 2 0 2 1 3. The Commission shall be responsible for the certification of persons for initial hire to the Fire Department and Police Department. The Commission shall certify these candidates of the Departments in accordance with, and to the extent provided in, these Rules. 4. The Commission is also charged with the recruitment of qualified local candidates for open vacancies for initial hire to the Police and Fire Departments. G. Meetings: 1. Meetings may be scheduled at the mutual convenience of the Commission members as needed. Notice shall be posted and meetings shall be open to the public and conducted in accordance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq. 2. Special meetings shall be open. Notice of a special meeting shall be posted forty-eight (48) hours prior to convening. A meeting may be called by the filing of a notice, in writing, with the secretary and signed either by the chairperson of the Commission or, in the event of the absence of the chairperson, a member of the Commission. This notice shall contain a brief statement of the business to be submitted for t he consideration of the Commission at such special meetings. It shall set forth the time and place of such special meeting. No other business shall be considered at such special meeting unless a quorum of Commissioners is present. 3. During any regular or special meeting, a closed session may be held upon a proper motion made by any single member of the Commission for the purpose of discussing personnel. No closed session meetings shall be held at a special meeting unless the closed session is noted on the agenda. Closed sessions may be limited to Commission members and such invited persons as the Commission may deem necessary. The secretary will record the motion to close the meeting and keep minutes of the closed session. Closed se ssions shall be taped, audibly or visually, with said tapes being maintained consistent with the Open Meetings Act . H. Quorum: A quorum of the Commission shall be a majority of the Commissioners appointed and currently serving. I. Order of Business: The order of business shall be dictated by a packet and agenda prepared and presented to the Commission in advance and the order of business shall typically be as follows: I. Approval of the minutes II. Communications III. Chief Forum and updates from the Departments IV. Old Business V. New Business VI. Adjournment J. Rules of Procedure: The Commission shall be guided by parliamentary law as prescribed in Roberts Rules of Order, as amended, unless in conflict with these Rules and Regulations. Page 22 of 34 A20.Page 390 of 463 4 | P a g e 6 / 1 4 / 2 0 2 1 K. Amendments to the Rules: Proposed amendments to these Rules may be made at any meetings of the Commission and shall be done in consultation with the City Manager and the Corporation Counsel. The proposed amendments shall be posted on the City of Evanston website prior to adoption by the Commission no later than 30 days prior to a meeting set to review any amendments. Any and all amendments adopted by the Commission shall be post ed on the City’s website. The City Council shall be advised by the City Manager of any amendments approved by the Commission. L. Employee Manual: In the event of any conflict between the City of Evanston Code restrictions and regulations and these Rules, the City Code shall prevail. In the event of any conflict between the restrictions and provisions set forth in the Employee Manual and the Public Safety Civil Service Commission Rules, the terms and conditions of Public Safety Civil Service Commission Rules shall supersede, prevail and dictate. Any term or condition within the Employee Manual no t addressed within the Public Safety Civil Service Commission Rules shall remain in full force and effect. Pursuant to the City Code, the Commission has no authority to revise or amend the Employee Manual. II. ORIGINAL APPOINTMENT PROCESS FOR FIRE DEPARTMENT This section outlines each step in the original appointment hiring process for firefighter/paramedic applicants. 1. Affirmation of Process: The Commission reviews the process prior to posting for each vacancy or vacancies. 2. Notice of testing process: Application, job description, testing processes will be posted at least 30 days prior to the administration of the written examination. Instructions on how to apply for preference points will be included in this notice. 3. Minimum requirements: (a) Proof of passing score on the CPAT and Ladder Climb. (b) Possession of at least a high school diploma or GED. (c) Age Limits:  Applicants must be at least 21 years of age at time of hire, but can be 20 years of age at the time of application and testing.  Applicants must be under the age of 35 at time of application with the following exceptions: 1) any person previously employed as a firefighter; 2) any person under the age of 40, who turned 35 while serving in active or reserve military duty, and honorably discharged, if separated from the military; or 3 ) any other exceptions consistent with 65 ILCS 5/10-1-7.1. (c) Other prerequisites may be recommended by the Fire Chief and approved by the Commission during the affirmation of the process, see Section III (A). Page 23 of 34 A20.Page 391 of 463 5 | P a g e 6 / 1 4 / 2 0 2 1 (d) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s), can disqualify a candidate, as more fully described in the Act, as amended. 4. Written Exam: Scored on a 100 point scale; requires passage of the written exam. The cut-off score for the written examination will be based on the recommendation of the developer of the written examination and will be consistent with the minimally qualified performance in the firefighter position. Applicants who do not receive a minimum passing score on the written exam will be disqualified and removed from further consideration. 5. Preliminary List: Names of applicants shall be placed on the Preliminary List in rank order of written exam score, highest first (and only those scoring at or above the minimum score established by the Commission prior to the test in consultation with the developer of the exam). Interviews of the applicants under the Subjective Component are done according to rank on the preliminary list , starting with the highest scoring applicant . 6. Subjective Component: Scored on a 100 point scale, based on merit criteria as determined by the Commission and in consultation with the Fire Chief and Human Resources; the structured interview will be conducted by an Interview Panel comprised of the Fire Chief or designee and two additional Fire sworn staff member s. The minimum passing score of the Subjective Component is 70. Candidates who do not receive a passing score on the Subjective Component will be disqualified and removed from further consideration. 7. Initial Eligibility List: An applicant’s position on the list is determined by the following examination components, graded on a 100 point scale, based on the following:  Written exam score weighted 40% and  Subjective Component score weighted 60%. Initial Eligibility List will be posted within 60 days after Subjective Component is completed. 8. Preference Points: The City or its assigned testing agent shall send written notice to qualified applicants on the Initial Eligibility List of the opportunity to apply for preference points within 10 business days of posting the Initial Eligibility List . At least 10 points but no more than 30 points may be awarded as follows: (a) Residency: applicant resides within the City – 0-5 points (b) Education – 0-5 points (c) Paramedic License – 0-5 points (d) Other – 0-5 (bilingual, cadet program, etc.) Page 24 of 34 A20.Page 392 of 463 6 | P a g e 6 / 1 4 / 2 0 2 1 (e) Veteran Status – 5 points (one year active, honorable discharge) (f) Experience – 0-5 points (cannot be used to move above an applicant on the list with veteran points) 10. Final Eligibility List: The list will be valid for two years. An applicant’s position on the Final Eligibility List will be based on the applicant’s total score, with any preference points included. In the event a Final Eligibility List is exhausted prior to the expiration of the Preliminary List, the City may return to the Preliminary List and interview additional applicants under the Subjective Component in accordance with this subsection. Appointments will be made from the Final Eligibility List according to rank or passed over as described in the Act, as amended. 11. Conditional Offer of Employment: An applicant who has been made a conditional offer of employment has 5 business days to accept; applicant is allowed to waive appointment once. If more than one year has passed since an applicant submitted to the CPAT and Ladder Climb in Section II.3 above, the applicant must submit to and pass an additional CPAT and Ladder Climb before additional professional testing will take place. Applicants who fail the CPAT and Ladder Climb will be disqualified and removed from further consideration. 12. Additional Professional Testing: Employment is subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants in consultation with Human Resources and the Chief or designee: (a) Background: Pass/Fail (b) Polygraph: Pass/Fail (c) Psychological: Pass/Fail (d) Medical: Pass/Fail 13. Final Commission Interview: Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority o f appointed Commissioners, Fire Chief or designee, one additional sworn Fire staff member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the candidate based on the overall performance during the interview. A candidate must receive a majority of Pass scores to be considered. A candidate who fails the final Commission interview will be disqualified and removed from further consideration. Page 25 of 34 A20.Page 393 of 463 7 | P a g e 6 / 1 4 / 2 0 2 1 III. ORIGINAL APPOINTMENT PROCESS FOR POLICE DEPARTMENT This section outlines each step in the original appointment hiring process for police officer applicants. 1. Affirmation of Process: The Commission reviews the process prior to posting for each vacancy or vacancies. 2. Notice of testing process: Application, job descr iption, testing processes will be posted at least 30 days prior to the administration of the written exam. Instructions on how to apply for preference points will be included in this notice. 3. Minimum requirements: (a) 60 Credit Hours from an accredited college or university. (b) Age Limits:  Applicants who are at least 20 years of age and who have successfully completed 60 credit hours of law enforcement studies at an accredited college or university may be considered for appointment to active duty with the police department ; however, if the candidate is appointed to active duty, he/she shall not have power of arrest, nor shall the applicant be permitted to carry firearms, until he or she reaches 21 years of age.  Applicants must be under 35 ye ars of age at time of application with the following exceptions: 1) any person previously employed as a full-time sworn law enforcement officer; 2) any veteran who has served as an auxiliary police officer for at least 5 years and is under 40 years of age; or 3) any other exceptions consistent with 65 ILCS 5/10-1-7. (c) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s), can disqualify a candidate, as more fully described in the Act, as amended. 3. Physical Fitness Exam: Pass/Fail; applicants must pass a physical fitness test administered by the City. This physical fitness test will be comparable to the Illinois POWER test in physical requirements. Applicants who do not pass the physical fitness test will be disqualified and unable to proceed through the process. 4. Written Exam: Scored on a 100 point scale; passage of the written exam is a score at or above the score of 70. Applicants who do not receive a minimum passing score on the written exam will be disqualified and removed from further consideration. 5. Preference Points: A maximum of 10 preference points may be awarded as follows: (a) Veteran Status – 5 points (one year active, honorable discharge) (b) Residency: applicant resides within the City – 5 points Page 26 of 34 A20.Page 394 of 463 8 | P a g e 6 / 1 4 / 2 0 2 1 Preference points cannot be awarded to applicants who do not receive passing scores on the written exam. Preference points for residency cannot move a candidate above a veteran on the Initial Eligibility List. 6. Initial Eligibility List: Names of applicants shall be placed on the Initial Eligibility List in rank order of written exam score, including preference points. Interviews of the applicants under the Subjective Component are done according to rank on the Initial Eligibility List. Candidates currently employed as full-time sworn law enforcement officers by a municipal or state police department will be moved to the top of the list. Candidates currently certified by the Illinois Law Enforcement T raining and Standards Board or other reciprocal state training boards as full-time sworn law enforcement officers but not currently employed as sworn law enforcement officers will also be moved to the top of the list and placed under candidates who are currently employed as full-time sworn law enforcement officers. The Initial Eligibility List will be posted within 60 days of administration of the written exam. 7. Subjective Component: Scored on a 100 point scale; examination components will consist of a structured interview and a written assessment . The structured interview will be conducted by an Interview Panel comprised of the Chief of Police or designee and two additional sworn officers. The minimum passing score of the Subjective Component is 70. Candidates who do not receive a passing score on the Subjective Component will be disqualified and removed from further consideration. 8. Final Eligibility List: An applicant will be placed, by ranked score, on the Final Eligibility List as graded on a 100 point scale, determined by the following examination components:  Written Exam score weighted 40% and  Subjective Component score weighted 60%. In the event a Final Eligibility List is exhausted prior to the expiration of the Initial Eligibility List, the City may return to the Initial Eligibility List and interview additional applicants under the Subjective Component in accordance with this subsection. The Final Eligibility List will be posted within 60 days after completion of the Subjective Component and is valid for 2 years from posting. Appointments will be made from the Final Eligibility List according to rank. Page 27 of 34 A20.Page 395 of 463 9 | P a g e 6 / 1 4 / 2 0 2 1 9. Conditional Offer of Employment : An applicant who has been made a conditional offer of employment has 5 business days to accept; applicant is allowed to waive appointment once. If more than one year has passed since an applicant submitted to the physical fitness test in Section III.3 above, the applicant must submit to and pass an additional physical fitness test before additional professional testing will take place. Applicants who fail the physical fitness test will be disqualified and removed from further consideration. 10. Additional Professional Testing: Employment is subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants in consultation with Human Resources and the Chief or designee: (a) Background: Pass/Fail (b) Polygraph: Pass/Fail (c) Psychological: Pass/Fail (d) Medical: Pass/Fail 11. Final Commission Interview: Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority of appointed Commissioners, Chief of Police or designee, one additional sworn Police staff member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the candidate based on the overall performance during the interview. A candidate must receive a majority of Pass scores to be considered. A candidate who fails the final Commission interview will be disqualified and removed from further consideration. 12. Appointment: Candidates who are certified as full-time sworn law enforcement officers will be immediately appointed to active duty. Other candidates will be required to successfully complete a certified basic police recruit academy, which will require the following: (a) Illinois POWER Test (if candidates should fail any portion of the POWER test, they will be given one chance to retake the failed portion(s); if they fail the retake, they will be disqualified and removed from further consideration); (b) Firearms qualification; (c) Graduation from the police academy; and (d) Passage of the Illinois Police Officer’s State Cer tification Exam (if candidates should fail the State Certification Exam, they will be given two chances to retake it; if they fail both retakes, they will be disqualified and removed from further consideration). Page 28 of 34 A20.Page 396 of 463 10 | P a g e 6 / 1 4 / 2 0 2 1 III.A. ORIGINAL LATERAL APPOINTMENT PROCESS FOR POLICE DEPARTMENT This section outlines each step in the original appointment hiring process for lateral police officer applicants. Lateral police officer applicants are persons who are currently or were recently employed as full-time law enforcement officers in the State of Illinois and duly certified by the Illinois Law Enforcement Training and Standards Board. Under extraordinary circumstances, the Commission can appro ve a lateral hiring process for police officers outside of the appointment process laid out above in Section III. Extraordinary circumstances can include, but are not limited to, a state of emergency, inability to employ candidates from the eligibility list created from Section III , unavailability of academy access, or other dire emergency situations. Each hiring process would yield a temporary and limited eligibility list and be specifically limited to an articulable need based on urgency or emergency in staffing needs. Hiring under this Section III.A should be the exception, and priority should always be given to hiring from eligibility lists created from Section III. 1. Notice of process: Application, job description, and testing processes will be posted. Instructions on how to apply for preference points will be included in this notice. 2. Minimum requirements: (a) 60 Credit Hours from an accredited college or university. (b) Current or recent (within last 6 months) employment as a full-time sworn law enforcement officer in the State of Illinois and duly certified by the Illinois Law Enforcement Training and Standards Board and two (2) or more years of previous experience as a full-time sworn law enforcement officer. Applicant must have successfully completed probation with current or most recent employer and must be or must have been in good standing with current or most recent employer. (c) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s), can disqualify a candidate, as more fully described in the Act, as amended. 3. Subjective Component: Scored on a 100 point scale; examination components will consist of a structured interview and a written assessment . The structured interview will be conducted by an Interview Panel comprised of the Chief of Police or designee and two additional sworn officers. The minimum passing score of the Subjective Component is 70. Candidates who do not receive a passing score on the Subjective Component will be disqualified and removed from further consideration. 4. Preference Points: A maximum of 10 preference points may be awarded as follows: (a) Veteran Status – 5 points (one year active, honorable discharge) (b) Residency: applicant resides within the City – 5 points Page 29 of 34 A20.Page 397 of 463 11 | P a g e 6 / 1 4 / 2 0 2 1 5. Final Eligibility List: After the application of preference points, applicants will be placed, by ranked score, on the Final Eligibility List. The Final Eligibility List will be posted within 60 days after completion of the Subjective Component and is valid for the period deemed appropriate by the Commission. Appointments will be made from the Final Eligibility List according to rank. 6. Conditional Offer of Employment : An applicant who has been made a conditional offer of employment has 5 business days to accept. 7. Additional Professional Testing: Employment is subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants in consultation with Human Resources and the Chief or designee: (a) Background: Pass/Fail (b) Polygraph: Pass/Fail (c) Psychological: Pass/Fail (d) Medical: Pass/Fail 8. Final Commission Interview: Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority of appointed Commissioners, Chief of Police or designee, one additional sworn Police staff member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the candidate based on the overall performance during the interview. A candidate must receive a majority of Pass scores to be considered. A candidate who fails the final Commission interview will be disqualified and removed from further consideration. IV. EXAMINATIONS/OVERVIEW OF PROCESS COMPONENTS FOR ORIGINAL APPOINTMENT A. Affirmation of Process: The Commission shall review and affirm the process contemplated by the Human Resources Division Manager and Fire Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to commencement of any acceptance of applications for said vacancy or vacancies. For fire department applicants, the affirmation of process and emphasis on certain preference points can change based on each testing process. B. Notice of Examinations: Examinations shall be held on the dates fixed by the Human Resources Division and advertised at least thirty days preceding the written examination. Each notice must include the time, place, scope, merit criteria for subjective components and any required processing fees. The notice must also be published in a local newspaper or on the City’s website. Examinations may be postponed but the Human Resources Division must state Page 30 of 34 A20.Page 398 of 463 12 | P a g e 6 / 1 4 / 2 0 2 1 the reason for such postponement and shall designate a new date for said examination and notify applicants of the postponement and new date. In addition, to cover the costs of administering such examinations and posting eligibility lists, the applicants may be required to pay a processing fee at the time their application for employment is tendered. C. Application: The examination for applicants must be public, competitive, and open to all citizens of the United States (65 ILCS 5/10-1-7). Applications shall be submitted according to directions provided by the Human Resources Divisions and applicants must comply with the minimum requirements set forth in the application in every respect. Every applicant must be of good moral character, of temperate habits, of sound health and must be physically able to perform the duties of the position applied for. The burden of establishing t hese facts rests upon the applicant alone. D. Type of Examinations: Applicants will be required to participate in a physical aptitude test, written, oral and other examinations as determined by the Commission and as more particularly set forth in subparagraph E below. No examination shall contain questions regarding an applicant’s political or religious opinions or affiliations. The examination and qualifying standards shall be based on mental aptitude, physical ability, preferences, moral character a nd health. The mental aptitude, physical ability and preference components determine the applicant’s qualification for and placement on the final register of eligibles. Examinations will include a subjective component based on merit criteria. E. Physical Examination: The physical ability component requires all candidates to undergo an exam of their physical ability to perform the essential functions of the job. These exams are to be open, competitive and based on industry standards to test physical abilities. 1. Fire Department candidates will be required to pass the State of Illinois designed Candidate Physical Ability Test (“CPAT”) and Ladder Climb test which are minimum requirements for the application. 2. Police Department candidates will be required to pass a physical exam similar to the Illinois Peace Officer Wellness Evaluation Report (“POWER”) Test which is a requirement to enter the police training academies. F. Written Examinations: All examinations and testing results shall be and remain the property of the Commission and the City and the grading thereof by the Commission or its designee shall be final and conclusive and not subject to review by any person, any other board or tribunal of any kind. Candidates who fail to achieve a passing grade, or passing testing result in any category, will be notified and eliminated from all further consideration. Scoring of the written examinations for firefighters will be based on the Act, as amended. Scoring of the written examination for police officers will be on a 100 point scale. G. Initial Eligibility List: 1. The Human Resources Division Manager shall prepare an Initial Eligibility List of the candidates successfully completing the physical ability test, written test, and the subjective Page 31 of 34 A20.Page 399 of 463 13 | P a g e 6 / 1 4 / 2 0 2 1 component. The order of the testing components and the qualifiers needed for the Initial Eligibility List for either a police officer or a firefighter/paramedic applicant is outlined in Sections II and III. 2. A dated copy of the Initial Eligibility List shall be posted within sixty (60) days after the subjective component is completed. H. Preference Points: Preference points may be added to scores of candidates as follows and added to scores in accordance w ith the process outlined in Sections II and III. Preference points must be claimed in writing or the claim is waived. Directions on how to apply for preference points will be provided on the notice of testing process. The following are the categories of possible preference points: 1. Military Service: For either Fire Department or Police Department candidates, any person who is engaged in the military service of the United States for total period of at least one year and who was honorably discharged therefrom, or who is now or may hereafter be on inactive or reserve duty in such military service for at least one year shall upon request, be awarded five (5) preference points. It shall be the responsibility of the Applicant to provide evidence of qualifying military service as listed above with the original application for employment in order to be considered for preference points. Acceptable evidence of qualifying military service shall be an official Department of Defense document, such as a DD 214 Co py #4, DD 214 Copy #1 and proof of honorable service from the Department of Defense such as a DD 256 A/N/AF or other official Department of Defense documentation as deemed acceptable by the Human Resources Division. 2. Residency: Applicants for the Fir e Department or Police Department who have resided in the City of Evanston for a continuous twelve-month period prior to testing shall be granted preference in accordance with the process outlined in Sections II and III . 3. Education: An applicant for a firefighter/paramedic position who has successfully obtained an associate’s degree in the field of fire service or emergency medical services, or a bachelor’s degree from an accredited college or university may be preferred for appointment to and employment with the fire department. No person who does not possess at least a high school diploma or an equivalent high school education shall be placed on an eligibility list. 4. Paramedic Certificate: Firefighter/paramedic applicants who have an Illinois paramedic certificate shall be granted 0-5 preference points. 5. Past Experience: Firefighter/paramedic applicants with experience as a full-time or part- time firefighter/paramedic with another municipality or fire protection district may be given 0-5 preference points. No application of experience preference points may allow a non-veteran candidate to pass a veteran on the Final Eligibility List. 6. Other: Firefighter/paramedic applicants may be given 0-5 preference points for other job related categories, such as bilingual status or past cadet program participation at the discretion of the Fire Chief in consultation with the Commission. Page 32 of 34 A20.Page 400 of 463 14 | P a g e 6 / 1 4 / 2 0 2 1 I. Additional Professional Testing: The order with which additional professional testing occurs varies depending on the department to which the applicant is applying; see Sections II and III. J. Structured Interview: In conducting the structured interview for the Subjective Component, the Interview Panel shall conduct structured interviews with candidates passing the written examination. Pre-determined questions will be asked of each candidate that will enable the Interview Panel to properly evaluate the candidate on merit criteria and grade the candidate on speech, alertness, ability to communicate, judgment, emotional stability, self-confidence, social skills and general fitness for the position. The questions will be delegated among the persons on the Interview Panel for the structured interview. On completion of each structured interview, the Interview Panel will discuss the candidates’ abilities and each panelist will then evaluate the candidate. Candidates who fail the structured interview will be notified and eliminated from all further consideration. Each member of the Interview Panel must assign a score for the candidate based on their overall performance in the interview. The interviews will be scored on a 100 point scale, and a candidate must receive a passing score, as described in Sections II and III, in order to move forward in the process. There are no appeal rights for an applicant to any examination conducted during the course of the application process. K. Final Eligibility List and Probationary Appointment 1. The Final Eligibility List shall include candidates listed in ranked order based on their final weighted score. 2. Firefighter/Paramedic appointment: Upon the request of the Fire Chief to fill an authorized vacancy, the City Manager, at the recommendation of the Fire Chief, shall issue a conditional offer of probationary employment to the candidate with the highest total score on the Final Eligibility List, unless the highest ranking candidate fails to meet the minimum standards for the position or an alternate candidate would better serve the needs of the department. If this exception applies, the City Manager may pass over the highest ranking candidate and appoint either: (1) any candidate with a ranking in the top 5% of the register of eligibles, or (2) any candidate among the top 5 highest -ranked candidates if the number in the top 5% is less than 5 people. Any person whose name appears on the Final Eligibility List may decline appointment one (1) time without being stricken from the Final Eligibility list. The offer of probationary employment shall be conditioned on the satisfactory passing of a psychological examination, a polygraph examination, a background investigation, and a medical examination which shall include, but not be limited to, a drug test and medical exam. Page 33 of 34 A20.Page 401 of 463 15 | P a g e 6 / 1 4 / 2 0 2 1 For firefighters on the final eligibility list who have not been appointed within one year of their physical ability examination, the City Manager may require the firefighter to submit to a second physical ability examination prior to appointment. 3. Police Officer appointment: Upon the request of the Police Chief to fill an authorized vacancy, the City Manager shall issue a conditional offer of probationary employment to the candidate with the highest total score on the Final Eligibility List. The offer of probationary employment shall be conditioned on the satisfactory passing of a retake of the physical fitness test (if over one year), psychological examination, a polygraph examination, a background investigation, and a medical examination which shall include, but not be limited to, a drug test and medical exam. Any person whose name appears on the Final Eligibility List may decline appointment one (1) time without being stricken from the Final Eligibility List. Page 34 of 34 A20.Page 402 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tasheik Kerr, Assistant to the City Manager CC: David Stoneback, Interim Deputy City Manager Subject: Approval of Contract with Drexwood Partners LLC for Lobbyist Services (RFQ 21-44) Date: March 28, 2022 Recommended Action: Staff recommends the City Council authorize the Interim City Manager to execute a contract with Drexwood Partners LLC ( 1100 N Lake Shore Dr) to act as the City’s lobbyist (RFQ 21- 44) in the not-to-exceed amount of $70,000. The contract term, corresponding to the convening and adjourning of the Illinois legislative session, is for fourteen months (March 1, 2022 - May 31, 2023), with the option a one-year time extension. Funding Source: Funding will be provided by the General Fund (Account 100.13.1300.6227 - Advocacy Services), which has a budget of $60,000 for FY 2022. The remaining funds for the term of the contract will need to be budgeted in 2023. Council Action: For Action Summary: As role the in serving person staff is without of Evanston 2021, September of a Intergovernmental Affairs. With critical legislation being passed at both the state and federal level, particularly with the potential for municipal grants and financial assistance, it is essential that someone is charged with monitoring legislation, particularly around new funding, and advocating on Evanston's behalf. The City of Evanston had previously contracted with a lobbyist to support and promote Evanston residential and business stakeholders’ interests by formulating, promoting, monitoring, and reporting on the state legislative initiatives and priorities. The Contract Lobbyist will be required to perform the following scope of services: A21.Page 403 of 463 • Work under the direction of the City Manager and act as a liaison with state government officials • Research, prepare and lobby proposals desired by the City • Position the City to maximize state and federal funding opportunities • Promote the City’s legislative proposals by communicating with state and other government officials through personal contact, position papers, testimony, and other such means as appropriate • Monitor legislation, arrange for bill sponsorship, perform issue analysis and brief City officials on legislative issues • Draft legislation in support of the City’s legislative priorities • Prepare monthly informational reports and action calls during legislative sessions to inform the City of the legislative process and status of City proposals • Perform other duties in relation to the City’s intergovernmental relations, including counsel, attendance, and testimony at intergovernmental meetings • Assist the City in strategy formulation Analysis: On December 2, 2021, the City issued RFQ 21-44 for a Contract Lobbyist services. The City received five proposals as follows: Firm Location Lowitzki Consulting, LLC 3703 Tamarisk Ct, Crystal Lake, IL 60012 The Roosevelt Group 328 South Jefferson Suite 909 Chicago, IL 60604 Drexwood Partners LLC 1100 Lake Shore Drive, Unit 17B Chicago, IL 60611 Vision M.A.I. Consulting 73 W. Monroe St., Suite 423, Chicago, IL 60603; 1007 Rickard Court, Evanston, IL 62704 Ice Miller, LLP 200 W. Madison Street, Suite 3500 Chicago, IL 60606-3417 An Evaluation Committee was formed to review the proposals. The members of the committee were as follows: • Alexandra B. Ruggie, Assistant City Attorney • Jillian Ostman, Purchasing Specialist • David Stoneback, Interim Deputy City Manager • Tasheik Kerr, Assistant to the City Manager • Thomas M. Suffredin, 6th Ward Councilmember Each proposal was scored by the Evaluation Committee based on selection criteria. The final scoring of the proposals is as follows: Page 2 of 15 A21.Page 404 of 463 Lobbyist RFQ 21-44 Evaluation Summary Firm Qualifications and Expertise Price Willingness to Execute Agreement M/W/EBE Participation Organization and Completeness of Proposal Total Score MAX PTS 30 10 15 10 10 75 Lowitzki Consulting, LLC 20 7 15 0 10 52 The Roosevelt Group 18 7 15 10 8 58 Drexwood Partners LLC 28 7 15 10 8 68 Vision M.A.I. Consulting 20 10 15 10 10 65 Ice Miller, LLP 23 6 15 10 9 63 MWEBE Utilization Anthony Jackson provided the following information in response to the Purchasing Division's request for additional information on the Carson Group LLC. submitted as a subconsultant to Drexwood. Our ethnicity, which happens to be African American, as wel l as the residency and state of incorporation of The Carson Group LLC., were verified in the MBE certification process by Cook County and State of Illinois officials. That certification has been provided to the City of Evanston. The Carson Group LLC. has not ever done any business in the state of Nebraska, nor have its owner, consultants, or agents; there simply happens to be a company in Nebraska, operating in a different industry, using a similar name. Mr. Jackson also provided resumes for himself and his brother as well as the Carson Group LLC State of Illinois Business License. These items are attached to this memorandum. Legislative History: This item was held by the City Council on March 14, 2022. Attachments: Drexwood Proposal Drexwood MBE Certification MWEBE Memo RFQ 21-44 Evanston Contract Lobbyist Carson Group Page 3 of 15 A21.Page 405 of 463 December 23, 2021 Ms. Kelley Gandurski Interim City Manager 2100 Ridge Avenue, Evanston, IL 60201 Dear Ms. Gandurski, Drexwood Partners LLC is pleased at the potential to assist the City of Evanston (hereafter Evanston) with your lobbying needs by providing the consulting services set forth in Request for Qualifications (RFQ) 21-44. Following this cover letter is the submittal requirements requested in Section 4.0 of the RFQ followed by all of the completed RFQ exhibits, when applicable. Drexwood Partners does acknowledge the Scope of Services laid out in Section 2.0 of the RFQ and kn ows it can fulfill the expectations of the work outlined therein. We are excited at the opportunity to represent you in this matter and look forward to discussing how we can add value to the city and people of Evanston. Thank you in advance for your consideration. Sincerely, Michael Houlihan, Principal 1100 Lake Shore Drive, Unit 17B Chicago, IL 60611 Drexwood Partners LLC ∙ 1100 North Lake Shore Drive, 17B ∙ Chicago, IL 60611 ∙ | www.drexwood.com Page 4 of 15 A21.Page 406 of 463 QUALIFICATIONS & PROFESSIONAL STAFF Drexwood Partners LLC is a full-service government relations and strategic consulting firm operating at all levels of state and local government in Illinois. Drexwood is headquartered in Chicago, IL with a shared office space in Springfield, IL. Below is a brief introductory statement about each member of the Drexwood team who would be servicing Evanston (full bios follow). Mike Houlihan, Principal Mike founded Drexwood Partners LLC in 2018 with the mission to merge government affairs with a business savvy approach. By drawing upon his 10 years of experience as Executive Vice President at the lobbying firm All-Circo combined with 10 years of experience in finance and real estate, Mike is able to provide a unique perspective to his clients. See full bio below. Paul Ramey, VP Government Affairs Paul joined Drexwood Partners LLC in 2019 bringing 10 years of professional experience with him, including his most recent role leading U.S. federal and state government relations for a Fortune 1000 company based here in Chicago. See full bio below. EXPERIENCE Our client base includes privately-held companies, publicly-traded companies, and non-profit organizations from sectors ranging from agriculture, education, energy, gaming, healthcare, real estate, and technology interests. A current client list can be provided upon request. Drexwood does not currently represent the interests of any municipality in Illinois. However, during his tenure with All-Circo, Mike Houlihan, represented several different local government clients over the years, including DuPage County within the last five years, which is included in our sample of work detailed below: DuPage County Example: Mike worked with DuPage County on their legislative agenda for over 6 years. The bulk of the work for DuPage revolved around protecting local control, securing capital for county projects, and preserving county revenues. However, we worked on several top priorities for the DuPage County Board. Consolidation was a big initiative of the Chairman and the Board, in 2013 we worked to pass SB494 allowing DuPage to be the first county in Illinois to initiate a pilot program to eliminate units of local government and continued to work on a host of additional consolidation measures. Worked with the telecoms and other stakeholders to negotiate the 911 surcharge sunset and ensure that there would be enough money to maintain the next generation 911 system and ETSBs. As with many units of local government we were active on a wide range of other issues from public health and the county courts to electronics recycling and speeding tickets. Drexwood Partners LLC ∙ 1100 North Lake Shore Drive, 17B ∙ Chicago, IL 60611 ∙ | www.drexwood.com Page 5 of 15 A21.Page 407 of 463 Contact Person: Address: City/State/Zip: Phone: Email: Dates of Service: 2012 - 2018 Marillac St. Vincent Example: Drexwood has worked with Marillac since 2019 helping them secure capital funding through Rebuild Illinois and ensuring that those funds are reappropriated until they can be disbursed. Secondarily, Drexwood helps Marillac navigate early childhood policy in Springfield by enga ging in legislation and reporting back changes to allow their operations maximum time to prepare for any compliance changes. Contact Person: Address: City/State/Zip: Phone: Email: Dates of Service: Early Care and Education Consortium Example: Drexwood started working with the Early Care & Education Consortium (ECEC) in early 2021 to help them build an on the ground presence in Springfield for the ir provider members. While much of this was pandemic relief focused in the beginning Drexwood has now starte d a state public policy committee in order to develop annual policy agendas to help guide the diverse membership with their state priorities and grassroots engagement. Contact Person: Address: City/State/Zip: Phone: Email: Dates of Service: The Honorable Dan Cronin, Board Chair 421 N. County Farm Rd. Wheaton, IL 60187 Pam Solimine, Director of Government Affairs 2145 N. Halsted St. Chicago, IL 60614 2019 - Present Jacob Stewart, Director of Government Affairs 1313 L St, NW, Suite 120 Washington, DC 20005 2021 - Present Drexwood Partners LLC ∙ 1100 North Lake Shore Drive, 17B ∙ Chicago, IL 60611 | www.drexwood.com Page 6 of 15 A21.Page 408 of 463 Mike founded Drexwood Partners LLC with the mission to merge government affairs with a business savvy approach. By drawing upon his nearly 15 years of experience in government and politics combined with 10 years of experience in finance and real estate, Mike is able to provide a unique perspective to his clients. As a registered lobbyist he works with government officials at the state, county and city level navigating the process to sol ve problems and achieve the desired results for his clients. Prior to founding Drexwood, Mike served as executive vice president at All -Circo, Inc, a full service government affairs and lobbying firm. There he handled the needs of over 60 clients ranging from fortune 500 companies and small businesses to units of government, non -profits and associations across all sectors and issues. In addition to helping clients with their legislative and administrative goals, he provided counsel in regards to appropriations, regulation, procurement, and coalition development. Mike was previously vice president at Chicago -based real estate development firm The Prime Group. Serving as a member of the capital markets group, he provided financial analysis, budgeting, and due diligence on real estate transactions as well as helped facilitate $400 million in financing for the JW Marriott mixed use development on LaSalle Street. He began his career in New York with Jefferies & Company on the institutional trading desk, providing sales trading coverage for corporate accounts and hedge funds. Mike received a B.S. in Finance from Santa Clara University in 1998. He resides in Chicago with his wife, Liz, and two daughters. Michael Houlihan Drexwood Partners LLC ∙ 1100 North Lake Shore Drive, 17B ∙ Chicago, IL 60611 | www.drexwood.com Page 7 of 15 A21.Page 409 of 463 Adept at handling complex public policy issues, Paul began his early professional days working as a litigation paralegal for multiple law firms and working as a field organizer on a national campaign. To begin his government affairs career, Paul spent a short time in Washingt on D.C. working for a child welfare non-profit conducting policy research and organizing advocacy days. Prior to joining Drexwood as Vice President, Paul served as Director of Government Relations for a publicly-traded company where he led U.S. federal and state government affairs for multiple business segments. While there he executed federal and multi -state government affairs strategies to support organizational goals across six businesses. This included managing federal appropriation and jurisdictional committee advocacy, a fifty state legislative tracking operation, and direct and indirect lobbying in over half a dozen states across the country. In addition to traditional government affairs work, Paul led the first company -wide global political risk assessment due to international expansion and re-designed the internal government affairs approach to also focus on brand development for business segments that found more value in an elevated presence among government officials. With a broad range of policy experience in agriculture, education (Pre -K through postsecondary), child welfare, healthcare, financial services, and tech fields, Paul is prepared to tackle new and complex issues quickly to deliver results. He is passionate about government affairs — from traditional lobbying and strategy development to advocacy, coalition building, and policy research. A native of mid-Missouri, Paul holds a M.A. in Political Science from University of Missouri, Kansas City and a B.A. in Pre-Law/Legal Studies from William Woods University in Fulton, Missouri. He currently lives in Chicago, Illinois with his wife and two sons. Paul Ramey Paul joined Drexwood Partners in 2019 bringing 10 years of professional experience with him, including a half decade handling multi-state government affairs and running a U.S. government affairs operation for a multi-national higher education company. Drexwood Partners LLC ∙ 1100 North Lake Shore Drive, 17B ∙ Chicago, IL 60611 | www.drexwood.com Page 8 of 15 A21.Page 410 of 463 omcc or c0NrRAcr COMPLJANCE Nicole Mandeville DIRECYOR e9w Washington Street.Georgew Dunne Cook County Building.sum:3000 0 C|'u(agc.lll1flOl§60502 0 Biz)60375502 February 24,2022 TONI PRECKWIN KLE pgggrpfur Mr.Nicholas Jackson Cool:comm,Bonn!President “'“""""“‘°""’The Carson Group 11 East Hubbard “"”°°”’°*‘”‘°"Chicago |L 60611 lst?ixlml ’ DENNIS DE“Annual Certification Expires:February 24,2023 2nd Disrnu Dear Mr.Jackson: am iowrw M D‘“""We are pleased to inform you that The Carson Group has been cert d as a Minority-owned “mm MOORE Business Enterprise (MBE)by Cook County Government.This certification is valid until February 24, M aw,“2027;however,you must re-validate your firms’certi?cation annually. DEBORAH SW5 As a condition of continued Certification during this five (5)year term,you must file a "No Change 5""“"‘"“Affidavit"w hin sixty (60)business days prior to the date of Annual Certi?cation Expiration. DONNA Mm“ Failure to file this Affidavit shall result in the termination of your Certi?cation.You must notify Cook W mm‘County Government's Of?ce of Contract Compliance of any change in ownership or control or any other matters or facts affecting your firm’s eligibility for Certi?cation within ?fteen (15)business ALMA 2 ANAYA days of such change. m umu Cook County Government may commence action to remove your firm as an MBE vendor if you fail ms Ammo ‘R to notify us of any changes of facts affecting your firm’s Certification,or if your firm otherwise failsamam“ to cooperate with the County in any inquiry or investigation.Removal of status may also be vim?N SllVESfR|commenced if your firm is found to be involved in bidding or contractual irregularities. 9m mum Vour firm’s name will be listed in Cook County/s Directory of certified ?rms in the following area(s) “N96”GAME of specialty: mm L7-stun WM ,,pm cousuumc:MANAGEMENT AND Losavmc SERVICES Hm D-slnu Your firm’s participation on Cook County contracts will be credited toward MBE goals in yourarealsl of specialty.While your participation on Cook County contracts is not limited to your specialty, credit toward MBE goals will be given only for work performed in the specialty category. BKIDGEIoccwm 12th Dvslnn wznv surwsow 1;mD.5",“Thank you for your continued interest in Cook County Government's Minority,Women,Veteran, Service-Disabled Veteran and People with Disabilities Business Enterprise Programs. scan in aRrrr0N mmDxslv-n Sincerely, xzvw a MORRISON ml,9.51"“NwobezMamdemuez Nicole Mandeville “"‘”"“G‘"”‘"Director,Office of Contract Compliance tam mm NM/ewsawMMORRISON no...» Page 9 of 15 A21.Page 411 of 463 Evanston Contract Lobbyist, RFQ 21-44, M/W/EBE Memo 03.14.2022 To: David D. Stoneback, Interim Deputy City Manager Tasheik Kerr, Assistant to the City Manager From: Tammi Nunez, Purchasing Manager CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Evanston Contract Lobbyist, RFQ 21-44 Date: March 14, 2022 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Evanston Contract Lobbyist, RFQ 21-44, Drexwood Partners LLC’s not-to-exceed amount is $70,000 and they are found to be in compliance with the City’s goal. They will receive credit for 33% M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Carson Group Solutions 11 E. Hubbard Street, #502 Chicago, IL 60611 Consulting/ Lobbying $23,100.00 33% X Total M/W/EBE $23,100.00 33% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 10 of 15 A21.Page 412 of 463 Anthony Jackson, JD 433 W. Van Buren, Chicago, Illinois, 60607 • 312.498.0107 • Anthony@Carsongroupsolutions.com EDUCATION University of Illinois Chicago School of Law, Chicago, IL Juris Doctorate, May 2021 DePaul University, Chicago, IL Bachelor of Arts - History, June 2012 PROFESSIONAL EXPERIENCE Carson Group Solutions, Chicago, IL Government Relations Consultant January 2020 - Present • Advise and coordinate clients’ comprehensive policy strategy on legislative and licensing matters before the City of Chicago, the Cook County Board of Commissioners, the Illinois General Assembly, and their respective governmental agencies • Create and coordinate advocacy and engagement opportunities with regulators and elected officials on behalf of clients • Identify and communicate potential threats to clients’ business, and subsequently craft and coordinate defensive strategies to quell any potential harm to clients’ business • Facilitate meetings between clients and policy makers to educate officials on clients’ various business objectives Illinois Appellate Court, First District, Chicago IL Extern, June 2019 –September 2019 • Conducted legal research, reviewed trial records, reviewed parties’ briefs, and drafted an outline or memorandum of case(s) for judge • Proofread bench memos and court orders, verified citations in the record, and provided judge with modifications • Carried out various administrative tasks, as required by judge Metropolitan Water Reclamation District of Greater Chicago (MWRD), Chicago Illinois Office of President of the Board, Commissioner Mariyana Spyropolous Special Assistant, August 2018 – January 2019 • Oversaw and supervised the day-to-day administrative operations of the office and provided the President with strategic advice on major components of the MWRD, including but not limited to the district’s $1.2B budget, compliance, public affairs, government affairs, and board meetings • Advised President on high level internal and external issues by formulating recommendations to ensure the effective and efficient operation of the Board, MWRD employees, and MWRD facilities • Counseled President on strategic approaches to create greater awareness of the MWRD and it’s responsibilities by connecting the MWRD to communities in the most impactful and sustainable ways • Prepared speeches, memos, and talking points to be used by the President in correspondence with various internal and external constituencies. • Attended most meetings with President, both as an advisor and to ensure that any action items were completed post meeting, appropriate communication was executed, and sufficient follow-up occurred • Frequently appeared on the President’s behalf in meetings in the community, with other MWRD employees and commissioners, and in interactions with elected officials throughout Cook County • Planned and executed events sponsored by the President and or MWRD in collaboration with community leaders, elected officials, and influencers throughout the County Page 11 of 15 A21.Page 413 of 463 Aptus Strategies, Chicago IL Government Relations and Public Affairs, Co-Founder, August 2014- November 2016 • Consulted corporations, nonprofit organizations, and community groups to achieve their legislative goals via strategic navigation of state and local governments • Researched, developed, and implemented strategies to ensure that clients overcame legislative and regulatory challenges • Provided clients with access to elected officials, agency directors, and various other decision makers at the local and state levels of government • Directed client efforts to build and maintain strong relationships with communities impacted by their legislative efforts Illinois Legislative Black Caucus (ILBC) Interim Executive Director, April 2013-April 2014, Chicago and Springfield, IL • Directed all 30 African American members of the Illinois General Assembly in the development and implementation of the Illinois Legislative Black Caucus’ legislative agenda • Researched the needs and concerns of communities represented by the ILBC and used said research in the development of an agenda comprised of legislative goals, proposals, and initiatives for introduction to the entire Illinois General Assembly. • Successfully organized and executed 2014 ILBC policy retreat Illinois House of Representatives Chief of Staff, June 2012- June 2014, Chicago and Springfield, IL • Oversaw the development of the representative’s policy positions/legislative agenda and worked with staff, agency officials, and members of the Illinois General Assembly to meet our legislative goals • Monitored legislation through committee, the House of Representatives, and the Senate, to ensure the representative remained informed and prepared to act on legislation of interest to him and his constituents • Managed the representative’s district staff, legislative aides, and committee staff • Coordinated communications staff efforts to develop material for constituent mail, press releases, press conferences, and other media appearances made by the representative • Served as the main point of contact for interest groups, state agency officials, and local, state, and federally elected officials, • Oversaw the office $250k budget which included, staff salaries, constituent mail, travel, community meetings, office supplies, computer equipment, community meetings, and events. Illinois House of Representatives – Office of 5th District State Representative District Director, April 2012-June 2012, Chicago, IL • Oversaw the day-to-day operations of the district office • Investigated and resolved any constituent problems related to state agencies • Monitored and updated the representative and chief of staff on local issues • Managed the representative’s schedule • Organized events throughout the district • Assisted in the coordination of community outreach efforts • Attended meetings and events throughout the district on behalf of the representative • Acted as a liaison between the Representative and local, state, and federal elected officials and agencies • Hired, trained, and provided direction to district staff and interns COMMUNITY and CIVIC SERVICE • The Impact Project, Board • One Million Degrees Foundation, Associates Board Page 12 of 15 A21.Page 414 of 463 • Chicago Neighbors United, Associates Board Page 13 of 15 A21.Page 415 of 463 NICHOLAS JACKSON 11 W. Hubbard St. Chicago, IL 60654 • Nicholas@carsongroupsolutions.com • (312) 437-6425 EDUCATION DEPAUL UNIVERSITY, Chicago, IL B.S.B, Business Administration • Honors: Dean’s List; DePaul Scholars’ Award, St. Vincent DePaul Scholarship • Activities: Manager of DePaul Men’s Basketball Team UNIVERSITY OF CALIFORNIA LOS ANGELES, Los Angeles, California Anderson School of Management, Pre-MBA Program CERTIFICATIONS P&C Insurance License EXPERIENCE THE CARSON GROUP, Chicago, IL Founder, July 2019 – Present • Deliver strategic navigation, advocacy, research analysis, and growth opportunities to individuals and small, mid sized, and large organizations, corporations, and municipalities. MERCER, MARSH & MCLENNAN, Chicago, IL Senior Investment Analyst, May 2019 – December 2019 • Produced accurate and detailed client reports through analysis of client-specific investment data. • Analyzed investment markets, investment manager styles, and portfolio characteristics to measure the impact of these factors on investment performance. • Reviewing and analyzing investment statements and reports; assisting with budgeting and monthly close processes. LOOP CAPITAL MARKETS, Chicago, IL Institutional Sales & Trading Associate, Fixed Income Division, April 2017 – Nov 2018 • Derived actionable patterns and outcomes from data using quantitative methods and statistical models. • Analyzed credit risk of various client trades and coordinate that information with the firm's credit team. • Worked with product specialists to bring customized, comprehensive solutions to clients and prospects. Investment Banking - Public Finance, September 2016 – April 2017 • Provided analytical and financial modeling support on co-managed and senior managed financings. • Created, updated, and reviewed debt profiles for target clients, and prepared client memos and proposals. • Evaluating suitable investments using relative value analysis. • Maintaining constant dialogue with clients to ensure that any material changes in their investment parameters are immediately implemented in the investment strategy. JP MORGAN CHASE & CO., Chicago, IL Summer Analyst – Public Finance, June 2016 – August 2016 • Analyzed debt capacity and credit risks to assess clients’ financial portfolios. • Prepared industry analyses to determine appropriate client annual grade reviews. UBS, Chicago, IL Corporate Cash Management Group, September 2015 – March 2016 • Strategized with senior management and clients to provide investment vehicles aligned with financial goals. VOLUNTEERING THE IMPACT PROJECT, Chicago, IL Ambassador, July 2020 – Present INTERESTS & SKILLS • Certified Property & Casualty Insurance Broker, P&C Insurance License, B2B, Bloomberg, MarketAxess • Digs with Dignity, Fantasy Baseball, my Labrador Mix rescue dog Page 14 of 15 A21.Page 416 of 463 To all to whom these Presents Shall Come, Greeting: I, Jesse White, Secretary of State of the State of Illinois, do hereby certify that I am the keeper of the records of the Department of Business Services. I certify that In Testimony Whereof, I hereto set my hand and cause to be affixed the Great Seal of the State of Illinois, this day of A.D. . SECRETARY OF STATE File Number Authenticate at: Authentication #: DECEMBER 2021 2135800834 verifiable until 12/24/2022 http://www.ilsos.gov 0795354-2 THE CARSON GROUP LLC, HAVING ORGANIZED IN THE STATE OF ILLINOIS ON JULY 29, 2019, APPEARS TO HAVE COMPLIED WITH ALL PROVISIONS OF THE LIMITED LIABILITY COMPANY ACT OF THIS STATE, AND AS OF THIS DATE IS IN GOOD STANDING AS A DOMESTIC LIMITED LIABILITY COMPANY IN THE STATE OF ILLINOIS. 24TH Page 15 of 15 A21.Page 417 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Nyden, Community Development Director Subject: Ordinance 17-O-22, Text Amendments to the Zoning Ordinance related to ground-floor Office uses in non-residential and non-university districts Date: March 28, 2022 Recommended Action: The Land Use Commission and staff recommend adoption of Ordinance 17 -O-22, a staff- initiated text amendment to the Zoning Ordinance to modify the extra parking requirement for Medical Office Uses in existing structures, and to change ground -floor permitted Office Uses in certain non-residential and non-university districts to Administrative Review Uses. The proposed text amendment meets the Standards for Approval for Amendments to the Zoning Ordinance. Council Action: For Action Summary: In May 2021, City Council approved a substantial text amendment to the Zoning Ordinance to establish Administrative Review Uses as a faster way towards approval for commonly approved Special Uses. This text amendment was primarily in response to the growing vacancy rate in commercial, business, and downtown districts due to the COVID-19 pandemic. Nearly a year later, a new zoning issue has emerged: COVID-19 test sites are needed and may continue to be needed in the coming years as more agencies and busine sses require regular testing. COVID-19 test sites are considered Medical Offices, which are Permitted Uses in certain zoning districts and Administrative Review Uses in others. As Permitted Uses, COVID-19 test sites are under-regulated and may locate where that specific use is not appropriate (ie. next door to another COVID-19 test site; within a shared entrance to another business/multifamily residence). Additionally, Medical Offices outside of the downtown zoning area are required to provide additional parking beyond what exists on the site. Many times that is not feasible, and P1.Page 418 of 463 sometimes it is also not necessary. This means COVID-19 test sites are locating in certain areas only: either within the downtown (permitted use in D1, D3, D4, RP) and with no par king requirement; or in smaller commercial areas that are also near City parking lots or strip malls where parking spaces can be leased (but are rarely available). Medical Offices that cannot meet the parking requirement that is required outside of the dow ntown must seek a variation, which is a 90-120 day process that requires a public hearing with the Land Use Commission and a final determination by the City Council. That timing is specifically detrimental to COVID - 19 test sites and instead they operate in other communities or cluster locate in the under- regulated areas of Evanston. Proposal Overview Staff proposes two changes to the Zoning Ordinance so that ground -floor Medical Office uses may operate in appropriate locations equitably throughout the City that feature adequate facilities that may or may not include parking, as needed. Staff proposes the elimination of the extra Medical Office parking requirement so that parking variations with a lengthy zoning process are not needed. Of the COVID -19 test sites currently operating in Evanston, most that are required to lease off-site parking are not actually using the parking that is leased. Instead, all ground-floor Office Uses should be Administrative Review Uses so that each one may be reviewed on an individual basis both for appropriate location, and to determine if additional off -site parking is warranted or not. The Administrative Review Use process is a faster process that takes 2-3 weeks total and may impose conditions for approval including parking regulations. Since the implementation of the Administrative Review Use process in May 2021, approximately 25 businesses have been approved with conditions that would otherwise require a 90 – 120 day zoning process. Concurrently, the staff is aware of approximately 25 inquiries for COVID-19 test sites in the last two months that are not feasible locations specifically due to the extra parking requirement, as well as multiple Covid-19 test sites that are clustering together next door to each other because they are near parking lots that lease parking, and therefore may be creating a negative cumulative effect on the surrounding neighborhood. Parking Requirement: Chapter 16 of the Zoning Ordinance lists out zoning uses and the corresponding parking requirements. These parking requirements are required for any new construction, whether an entirely new building or an addition. The parking requirement for regular Office uses (non - medical) is one space for every 500 sq. ft. of office space, and the parking req uirement for Medical Office uses is one space for every 200 sq. ft. of office space. (For reference, restaurants require one space for every 250 sq. ft of space and general retail stores require one space for every 350 sq. ft. of space). This portion of th e Medical Office parking requirement is appropriate. The parking regulations also state that existing structures that change use (ie. a space that was a retail store and is changing to a new tenant that is a restaurant) do not calculate a new parking requirement. This is because it is generally not feasible to add parking on a property that is already developed. If users were required to re-calculate parking requirements with every change in use, most commercial properties in Evanston would not be able to meet the Page 2 of 30 P1.Page 419 of 463 code requirement and would require variations. Therefore, there is no “new” parking requirement calculated for a change of use – with the following exceptions: • Changes in use or intensity of a use regarding medical or dental offices in the business, commercial, office or transitional manufacturing districts. • Changes in use to a religious institution in the business, commercial, or downtown districts. • Increases in density of a residential use outside of the downtown or research park districts. The Medical Office parking requirement (including dental offices) requires a new calculation for the parking requirement for existing buildings (which are typically constructed to the general retail parking requirement of 1/350 or reduced by variations/site development allowances). This almost always results in an increase in the amount of parking needed for a Medical Office to locate at a site. The parking calculation for a Medical Office use is calculated by zoning staff as follows: 1. Determine existing building’s original parking requirement at the time of original construction and based on the Zoning Ordinance in effect at that time: search historic records when possible; otherwise assume all retail for commercial spaces with today’s regulations, also need the number of bedrooms for the residential parking portion for mixed-use buildings. 2. Determine the existing building’s original parking requirement as noted in #1 above but with a Medical Office switched into the space in question and determine what that total parking requirement is. 3. Subtract the calculation including the Medical Office (#2 above) from the original calculation and the result is how many additional spaces are needed. 4. Now determine how many parking spaces actually are on site and see if the additional spaces are available on-site (likely not). 5. Repeat at any other property that believes they have “extra” parking available to lease to one of the Medical Office uses to determine if there truly is extra beyond the zoning requirement, and confirm any off-site parking to be leased is within 1,000 of the Medical Office location. Very few properties in Evanston are developed with additional parking beyond the amount required by zoning, so it is nearly impossible to find a property with an existing building that complies with parking for a Medical Office. This regulation does not apply to the downtown area because there is a variety of parking garage options available. When the extra parking requirement smaller to applied is ground-(COVIDOffices Medical floor -sites, test 19 chiropractors, physical therapy), the facilities that are able to meet the parking requirement lease parking that is too far away or hidden to be utilized by customers, and is often not needed for staff parking. Applicants and zoning staff spend an inordinate amount of time looking for additional parking within 1,000 feet of potential Medical Office locations, confirming whether the additional parking is “extra” that may be leased per the Zoning Ordinance calculations, and ultimately determining the parking is not available. The existing parking requirement effecti vely zones out Medical Office uses outside of the downtown area. Page 3 of 30 P1.Page 420 of 463 Applicants do currently have the option to proceed with a parking variation request, which includes a 90 - 120 day process. A public process of that timeframe may work well for larger Medical Offices such as urgent care clinics, or other types of Medical Offices that may need drop-off areas or have other needs, but the parking variation process is too lengthy and burdensome to require for all ground -floor Medical Office uses. Instead, parking for ground- floor Medical Offices, whether COVID-19 test sites, small specialty doctor offices, or large urgent care clinics, should be controlled on a case by case basis with a process that can include conditions for parking as well as other potential impacts. Administrative Review Use: Ground-floor Office Uses (which include Medical Offices) in the D2 Downtown Retail Core, oDM Main-Dempster Overlay, and oCSC Central Street Overlay Districts are currently Administrative Review Uses (since they were listed as Special Uses prior to establishing the Administrative Review Use process in May 2021). Ground-floor Office uses in other zoning districts or outside of the overlay districts are Permitted uses. If the extra parking requirement for Medical Office u ses is eliminated (for change of use only; not for the construction of a new building), the Administrative Review Uses should be expanded to include all ground-floor Office uses in zoning districts that do not typically have large on-site parking lots. This will allow potential parking issues to be addressed on a case - by-case basis while maintaining a quick yet transparent zoning process. Potential parking issues may include a need for employee parking, customer drop -off, car-side service, and customer parking - all of which can be addressed via conditions imposed within the Administrative Review Use process. Additionally, utilization of the Administrative Review Use process for ground -floor Office uses allows for the ebb and flow of the economic market a nd allows for quick approval of more ground-floor Office uses when vacancies are high while maintaining the ability for deferral or denial when vacancies are lower and ground-floor commercial space should be reserved for more retail-oriented uses. Since the Administrative Review Use process establishes site -specific review for each proposed ground-floor Office, other potential impacts such as public health or negative cumulative effects could then be considered. For instance, some locations are not approp riate for COVID-19 test sites (ie. next door to another COVID-19 test site; within a shared entrance to another business/multifamily residence). Many locations are not appropriate for larger-scale ground-floor Medical Office uses such as urgent care clinics. Any potential location of concern would be deferred to the full Special Use process that includes a public notice, a public hearing with the Land Use Commission and a final determination by the City Council with a 90 - 120 day process. The Zoning Ordinance currently regulates Office uses (which include Medical Offices) in the following way: Page 4 of 30 P1.Page 421 of 463 B Districts – The B1, B1a, B2 and B3 Districts are primarily located in smaller neighborhood business districts. These properties often do not have parking on -site. Some City surface parking lots exist, but opportunities to lease additional parking are hard to come by. By eliminating the extra parking requirement for Medical Offices and shifting ground -floor Office uses to the Administrative Review Use process, parking can be reviewed and addressed on a case by case basis. Office uses (whether Medical or other) will be reviewed to see if additional parking is needed, as well as whether the Office use requested includes an active storefront and is appropriate for the given ground-floor location or would be better suited elsewhere. C1 & C2 Districts – These districts are primarily located along busy automobile-oriented corridors where properties are typically less pedestrian-friendly and include parking lots. The uses permitted in these districts often do not have active storefronts. Residential uses are not allowed in these districts. Therefore, review on a case by case basis is not needed and Office uses (including Medical Office) should continue as permitted uses while also removing the extra parking requirement for Medical Office uses. C1a District – This district is primarily located along the pedestrian-oriented portion of Chicago Avenue that functions like a neighborhood business district. Residential uses are permitted and are common in this area, and parking is typically in demand. By eliminating the extra parking requirement for Medical Offices and shifting ground -floor Office uses to the Administrative Review Use process, parking can be reviewed and addressed on a case by case basis. Office uses (whether Medical or other) will be reviewed to see if additional parking is needed, as well as whether the Office use requested includes an active storefront and is appropriate for the given ground-floor location or would be better suited elsewhere. D1, D3, D4, RP Districts – These districts (along with the D2, which already requires ground- floor Office uses as Administrative Review Uses to require active storefronts in the traditional downtown area) comprise the entire downtown area. There is no extra parking requirement since parking garages are available within the vicinity. In this area, ground -floor office uses Page 5 of 30 P1.Page 422 of 463 should be allowed in certain circumstances (when the vacancy rate is high, when there are public health needs) but may change over time. By utilizing the Administr ative Review Use process, ground-floor Office uses (including Medical Office) can be reviewed on a case by case basis and active storefronts can be encouraged. This regulation has worked well in the D2 District since it was enacted in May 2021. D2 District – No changes proposed (existing Administrative Review Use; no parking requirement). O1 District – The Office District is specifically intended for Office uses. Very few O1 properties exist, and many of them have redeveloped over time as large multi-family complexes (1717 Ridge Ave., 1620 Central St.). Those that remain with Office uses typically feature on -site parking. Since the intent of the O1 District is to provide office space, the use should remain permitted and the extra parking regulation should be eliminated. M Districts – The MU, MUE, and MXE Districts are located in mixed-use areas that primarily consist of light industrial, office, and live-work units. The non-residential uses typically feature parking lots that can accommodate higher-demand parking uses such as Medical Offices (though the districts themselves are likely not ideal for Medical Offices so staff does not expect an influx of Medical Office requests – the areas are more industrial in nature). Since the intent of the M Districts is to remain flexible and expect a variety of uses that can coexist, ground- floor Office uses should remain permitted and the extra parking regulation should be eliminated. I Districts – No change is proposed for the I1, I2, and I3 Districts (existing Permitted Use; no parking requirement). Since industrial districts are not intended to be walkable and generally have large parking lots, there is no need to add further zoning scrutiny. Dempster-Main Overlay District – The overlay district itself exists only to regulate ground- floor uses (including Office and Medical Office) and already requires the Administrative Review Use process. No changes are proposed regarding use within the Overlay District, and since all ground-floor Office uses already require individual review on a case by case basis, there is no need for the extra parking requirement (which should be removed from the underlying zoning districts which are primarily B Districts). There is no specific parking requirement for an Overlay District. Central Street Corridor Overlay District – This overlay district is a form-based code that includes significant development and design regulations. This overlay district also regulates use, and currently allows ground-floor Offices (including Medical) as a Permitted Use. However, this overlay also features a specific requirement that the first 50 feet of a commercial space closest to the street frontage must feature an active storefront. The Overlay should be updated to require the Administrative Review Use to agree with the underlying B zoning district that exists along Central St., and so that the extra parking requirement for Medical Offices can be eliminated. It is nearly impossible for any use along Central St. to secure extra parking since there is a high parking demand. The underlying C zoning district that exists along Green Bay should remain as a Permitted Use for ground -floor Office uses as explained in the C1/C2 District summary. Since the Central Street Corridor Overlay District is split into Sub-areas, it is possible to distinguish this difference in regulation proposed for the B vs. C areas. Page 6 of 30 P1.Page 423 of 463 Other Districts – No changes are proposed to Office uses, Medical Office uses, or parking regulations in any University or related district (U1, U1a, U2, U3, T1, T2). These districts are specifically intended for office uses, including at the ground floor. Standards & Conditions Administrative Review Uses are considered on a case by case basis and recommended by the Zoning Administrator based on Standards for Approval (Section 6-3-5-16-J) that state: 1. The Use shall not cause a negative cumulative effect on surrounding properties or the immediate neighborhood. 2. The Use shall not interfere with or diminish the value of properties in the area. 3. The Use shall not cause undue traffic, parking congestion or noise. 4. The Use shall comply with the purposes and policies of the adopted Comprehensive General Plan. 5. The Use shall be appropriate when considering the surrounding vacancy rate , public health concerns, and other nearby uses. Standard three addresses potential parking issues. Standard five should be amended to include the wording “public health concerns” so that Covid -19 test sites can be appropriately approved throughout the city. Standard five is also considered in consultation with the Economic Development Manager to determine if ground-floor Office and/or lack of an active storefront is acceptable. Multiple Standards (2, 3, 4) address large r-scale or higher-impact ground-floor Office uses and will be interpreted by staff to Defer such uses (rather than Approve or Deny) from the Administrative Review Use process and into the full Special Use process. Such uses include multi-room urgent-care clinics and physical therapy offices that feature high occupant turnover and may impact the surrounding neighborhood. Guiding Conditions (Section 6-3-5-16-H) for ground-floor Office uses include: 1. Hours of operation shall be appropriate for the surrounding neighborhood, typically not to exceed 8am – 9pm, 7 days a week. 2. Employees restricted from using on-street metered parking, and dedicated parking/drop off required for medical office patrons. 3. Active storefront required that may include a retail component, transparent windows to customer lobbies, and mural where window coverings are necessary. These conditions may be modified in the Zoning Administrator’s recommendation for any given Administrative Review Use. Prior to the pandemic, ground-floor Office Uses that required Special Use approval (Main- Dempster Overlay areas) were requested at a rate of roughly one per year. The pandemic and resulting vacant commercial spaces have changed that. From Dece mber 2021 to the end of January 2022, zoning staff received 23 serious inquiries regarding Medical Offices for COVID - 19 test sites where potential lessees hoped to open as soon as possible. Four opened in 2021. The 19 remaining inquiries are in various stages of review, but most cannot be approved by zoning due to the Medical Office parking requirement. Applicants are scrambling to find available parking that zoning staff must review and confirm is “extra” parking, and those who do find available spaces are signing parking leases for spaces that logistically will never actually be used. Areas of the city that do not have parking available for lease do not have COVID -19 test sites, and areas of the city that do have parking available for lease and allow groun d-floor Page 7 of 30 P1.Page 424 of 463 offices as permitted uses are seeing a negative cumulative effect (ie. 1000 Foster St. and 1942 Maple Ave. are two of three storefronts all on one property, and are both in process for approval of COVID-19 test sites). Standards of Approval The proposed text amendment meets the Standards for Approval of amendments per Section 6-3-4-5 of the City Code. The proposed modification to ground-floor Office uses and Office use parking of policies and goals, objectives, with consistent is requirements the the increased to related efficiency of Plan its through General Comprehensive promotion application processing, cost to applicants, and review timeframe. The proposal will have no effect on the overall character of existing development, no presence of adve rse effects on the value of adjacent properties, and adequacy of public facilities and services. The proposed text amendment will not have any adverse effects on the values of the properties in the area since a zoning review process will still occur to ensure uses are conditioned appropriately, including parking, for specific locations. Conclusion The Administrative Review Use process has proven quick and effective, and has produced appropriate results since its implementation one year ago. Staff has identified the ground -floor Office use as another zoning use that is beneficial to shift to the Administrative Review Use. Ground-floor Office uses should be considered on a case-by-case basis with a timely process that can consider a variety of concerns and values that may change over time such as public health and community needs, parking and drop-off areas, business area vacancy rates, and the need for active retail storefronts. With the Administrative Review Use process, smaller - scale proposals such as test centers and chiropractic offices could be approved by the Zoning Administrator, while larger-scale proposals or any requests that generate parking concerns would be deferred to the Land Use Commission for a Special Use public hearing and final determination by the City Council. Elimination of the extra parking requirement will reduce staff workloa d (staff is currently spending up to 20 hours a week on COVID-19 test site inquires and recalculating parking at potential parking lease locations, and then explaining that to applicants) which will allow staff to focus on much needed Planning & Zoning activities such as the new Comprehensive Plan. Legislative History: February 23, 2022 - The Land Use Commission reviewed the staff-initiated text amendment and unanimously recommended approval as proposed. March 14, 2022 - The Planning & Development Committee unanimously recommended approval of the text amendment as proposed. Attachments: 17-O-22 Amending Title 6 of the Code Concerning Administrative Review Uses Covid Test Site Inquiries Zoning Maps LUC Draft Meeting Minutes Excerpt 2.23.22 - Office Use and Medical Parking Page 8 of 30 P1.Page 425 of 463 2/28/2022 17-O-22 AN ORDINANCE Amending Title 6 of the City Code Concerning Administrative Review Use NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Subsection 6-16-1-2 “Exemption From Off-Street Parking and Loading Requirements For Existing Buildings and Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-16-1-2. - EXEMPTION FROM OFF-STREET PARKING AND LOADING REQUIREMENTS FOR EXISTING BUILDINGS AND USES. Changes in the use or intensity of use of a building and/or land area, which do not include construction of a new building, or building addition (i.e., increase in gross floor area), shall be exempt from the parking and loading requirements of this Chapter, except in the following cases: (A) Changes in use or intensity of a use regarding medical or dental offices in the business, commercial, office or transitional manufacturing districts. (B A) Changes in use to religious institution in the business, commercial, or downtown districts. (C B) Increases in density of a residential use outside of the downtown or research park districts. SECTION 2: Subsection 6-9-2-2 “Permitted Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-9-2-2. - PERMITTED USES. The following uses, provided they are seven thousand five hundred (7,500) square feet or less in size, are permitted in the B1 district: Artist studios and accessory dwelling units (provided the accessory dwelling unit shall not front upon any street). Page 9 of 30 P1.Page 426 of 463 17-O-22 ~2~ Brew pub. Caterer. Cultural facility. Dwellings (when located above the ground floor). Educational institution—Private. Educational institution—Public. Food store establishment (with hours of operation between 6:00 a.m. and 12:00 midnight). Neighborhood garden. Office (when located above the ground floor). Residential care home—Category I (when located above the ground floor and subject to the requirements of Section 6-4-4, "Residential Care Homes and Residential Residential Care Homes," of this Title). Restaurant—Type 1. Retail goods establishment. Retail services establishment. SECTION 3: Subsection 6-9-2-2.5 “Administrative Review Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-9-2-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the B1 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Office (at the ground floor). Restaurant—Type 2. SECTION 4: Subsection 6-9-3-2 “Permitted Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: Page 10 of 30 P1.Page 427 of 463 17-O-22 ~3~ 6-9-3-2. - PERMITTED USES. The following uses, provided they are twenty thousand (20,000) square feet or less in size, are permitted in the B2 district: Artist studios and accessory dwelling units (provided the accessory dwelling unit shall not front upon any street). Brew pub. Caterer. Cultural facility. Dwellings (when located above the ground floor). Educational institution—Private. Educational institution—Public. Financial institution. Food store establishment (with hours of operation between 6:00 a.m. and 12:00 midnight). Governmental institutions. Live-work units (subject to the general requirements of Section 6-4-13 of this Title). Neighborhood garden. Office (when located above the ground floor). Religious institution. Residential care home—Category I (when located above the ground floor and subject to the requirements of Section 6-4-4, "Residential Care Homes and Residential Residential Care Homes," of this Title). Restaurant—Type 1. Retail goods establishment. Retail services establishment. Page 11 of 30 P1.Page 428 of 463 17-O-22 ~4~ SECTION 5: Subsection 6-9-3-2.5 “Administrative Review Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-9-3-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the B2 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Commercial indoor recreation. Office (at the ground floor). Restaurant—Type 2. SECTION 6: Subsection 6-9-4-2 “Permitted Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-9-4-2. - PERMITTED USES. The following uses are permitted in the B3 district: Artist studios and accessory dwelling units (when the accessory dwelling unit is located above the ground floor). Brew pub. Caterer. Commercial indoor recreation. Cultural facility. Dwellings (when located above the ground floor). Educational institution—Private. Educational institution—Public. Financial institution. Food store establishment (with hours of operation between 6:00 a.m. and 12:00 midnight). Page 12 of 30 P1.Page 429 of 463 17-O-22 ~5~ Government institution. Live-work units (subject to the general requirements of Section 6-4-13 of this Title). Neighborhood garden. Office (when located above the ground floor). Residential care home—Category I (when located above the ground floor and subject to the requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Restaurant—Type 1. Retail goods establishment. Retail services establishment. SECTION 7: Subsection 6-9-4-2.5 “Administrative Review Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-9-4-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the B3 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Office (at the ground floor) Restaurant—Type 2 SECTION 8: Subsection 6-9-5-2 “Permitted Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-9-5-2. - PERMITTED USES. The following uses, provided they are twenty thousand (20,000) square feet or less in size, are permitted in the B1a district: Artist studios and accessory dwelling units (provided the accessory dwelling unit shall not front upon any street). Brew pub. Page 13 of 30 P1.Page 430 of 463 17-O-22 ~6~ Caterer. Cultural facility. Dwellings (above ground floor). Educational institution—Private. Educational institution—Public. Financial institution. Food store establishment (hours between 6:00 a.m. and 12:00 midnight). Governmental institutions. Live-work units (subject to the general requirements of Section 6-4-13 of this Title). Neighborhood garden. Offices (when located above the ground floor). Religious institution. Residential care home—Category I. Restaurant—Type 1. Retail goods establishment. Retail services establishment. SECTION 9: Subsection 6-9-5-2.5 “Administrative Review Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-9-5-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the B1a district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Commercial indoor recreation. Office (at the ground floor) Page 14 of 30 P1.Page 431 of 463 17-O-22 ~7~ Restaurant—Type 2. SECTION 10: Subsection 6-10-3-2 “Permitted Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-10-3-2. - PERMITTED USES. The following uses are permitted in the C1a district: Brew pub. Business or vocational school. Caterer. Commercial indoor recreation. Commercial shopping center. Cultural facility. Dwellings (except that within the C1a district lying between Lee Street on the north and Kedzie Street on the south dwellings are only allowed when located above the ground floor). Educational institution—Private. Educational institution—Public. Financial institution. Food store establishment (with hours of operation between 6:00 a.m. and 12:00 midnight). Government institution. Hotel. Live-work units (subject to the general requirements of Section 6-4-13 of this Title). Neighborhood garden. Office (when located above the ground floor). Page 15 of 30 P1.Page 432 of 463 17-O-22 ~8~ Public utility. Religious institution. Restaurant—Type 1. Retail goods establishment. Retail service establishment. SECTION 11: Subsection 6-10-3-2.5 “Administrative Review Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-10-3-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the C1a district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Office (at the ground floor) Restaurant—Type 2 SECTION 12: Subsection 6-11-2-2 “Permitted Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-11-2-2. - PERMITTED USES. The following uses are permitted in the D1 district: Artist studio. Brew pub. Commercial indoor recreation. Cultural facility. Dwelling—Multiple-family. Financial institution. Food store establishment (provided the store shall not be opened for business later than 12:00 midnight CST). Page 16 of 30 P1.Page 433 of 463 17-O-22 ~9~ Government institution. Hotel. Live-work units (subject to the general requirements of Section 6-4-13 of this Title). Membership organization. Office (when located above the ground floor). Public utility. Religious institution. Residential care home—Category I (subject to the general requirements of Section 6-4-4 of this Title). Residential care home—Category II (subject to the general requirements of Section 6-4-4 of this Title). Restaurant—Type 1. Retail goods establishment. Retail services establishment. SECTION 13: Title 6 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended to add Subsection 6-11-2-2.5 “Administrative Review Uses” as follows: 6-11-2-2.5 – ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the D1 district, subject to the provisions set forth in Section 6-3-5-16, “Administrative Review Uses,” of this Title: Office (at the ground floor) SECTION 14: Subsection 6-11-4-2 “Permitted Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-11-4-2. - PERMITTED USES. Page 17 of 30 P1.Page 434 of 463 17-O-22 ~10~ The following uses are permitted in the D3 district: Artist studio. Brew pub. Commercial indoor recreation. Commercial parking garage. Cultural facility. Dwellings (when located above the ground floor). Financial institution. Food store establishment. Funeral services excluding on site cremation. Government institution. Hotel. Live-work units (subject to the general requirements of Section 6-4-13 of this Title). Medical broadcasting station. Membership organization. Office (when located above the ground floor). Public utility. Residential care home—Category I (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant—Type 1. Retail goods establishment. Retail services establishment. Page 18 of 30 P1.Page 435 of 463 17-O-22 ~11~ SECTION 15: Subsection 6-11-4-2.5 “Administrative Review Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-11-4-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the D3 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Office (at the ground floor) Restaurant—Type 2 SECTION 16: Subsection 6-11-5-2 “Permitted Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-11-5-2. - PERMITTED USES. The following uses are permitted in the D4 district: Artist studio. Brew pub. Commercial indoor recreation. Cultural facility. Dwelling (when located above the ground floor). Financial institution. Food store establishment. Government institution. Hotel. Live-work units (subject to the general requirements of Section 6-4-13 of this Title). Membership organization. Office (when located above the ground floor). Page 19 of 30 P1.Page 436 of 463 17-O-22 ~12~ Public utility. Residential care home—Category I (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant—Type 1. Retail goods establishment. Retail services establishment. SECTION 17: Subsection 6-11-5-2.5 “Administrative Review Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-11-5-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the D4 district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Office (at the ground floor) Restaurant—Type 2 SECTION 18: Subsection 6-12-2-2 “Permitted Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-12-2-2. - PERMITTED USES. The following uses are permitted in the RP district: Brew pub. Commercial indoor recreation. Commercial parking garage. Conference facility (college/university). Conference facility (noncollege/university). Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Page 20 of 30 P1.Page 437 of 463 17-O-22 ~13~ Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwellings—Multiple-family. Financial institution. Government institution. Hotel. Industrial service establishments. Light manufacturing. Live-work units (subject to the general requirements of Section 6-4-13 of this Title). Neighborhood garden. Office (when located above the ground floor). Pharmaceutical manufacturing. Public transportation center. Public utility. Research and development industries. Restaurant—Type 1. Retail goods establishment. Retail services establishment. Single-family attached dwelling unit. Warehouse establishment. Wholesale goods establishment. Page 21 of 30 P1.Page 438 of 463 17-O-22 ~14~ SECTION 19: Subsection 6-12-12-2.5 “Administrative Review Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-12-2-2.5. - ADMINISTRATIVE REVIEW USES. The following uses may be allowed in the RP district, subject to the provisions set forth in Section 6-3-5-16, "Administrative Review Uses," of this Title: Office (at the ground floor) Restaurant—Type 2 SECTION 20: Subsection 6-15-14-5 “Additional Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-15-14-5. - ADDITIONAL USES. (A) Uses listed under "additional permitted uses" in Table 1 of this Section shall be permitted in the oCSC district, in the indicated subarea. These uses are in addition to those permitted in the base zoning district. (B) Uses listed under "additional special uses" in Table 1 of this Section may be allowed in the oCSC district in the indicated subarea subject to the general provisions set forth in Section 6-3-5 of this Title, and the special provisions contained herein. (C) Uses listed under "additional administrative review uses" in Table 1 of this Section may be allowed in the oCSC district in the indicated subarea subject to the general provisions set forth in Section 6-3-5-16 of this Title, and the special provisions contained herein. TABLE 1: ADDITIONAL USES Subarea Additional Permitted Uses Additional Special Uses Additional Administrative Review Uses 1 None None None 2 None None None Page 22 of 30 P1.Page 439 of 463 17-O-22 ~15~ 3 Retail goods establishment (on ground floor only) Retail services establishment (on ground floor only) Specialty food store Cultural facility Dormitory Performance entertainment venue Commercial indoor recreation 4 Specialty food store Cultural facility Performance entertainment venue None Office (at the ground floor) 5 Specialty food store Cultural facility Performance entertainment venue None Office (at the ground floor) 6 Automobile service station Specialty food store Cultural facility Performance entertainment venue None Office (at the ground floor) 7 Specialty food store Cultural facility Performance entertainment venue Commercial indoor recreation SECTION 21: Subsection J of Section 6-3-5-16 “Administrative Review Uses” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 6-3-5-16. - ADMINISTRATIVE REVIEW USES. (J) Standards for Administrative Review Use. Any administrative review use proposed pursuant to this Section shall be required to meet the general standards for administrative review uses. In considering an administrative review use, the Zoning Administrator, Community Development Director, and City Manager or his/her/their designee may approve such administrative review use with conditions pursuant to Section 6-3-5-16(H) only upon finding that the application complies with the standards set forth below: 1. The use shall not cause a negative cumulative effect on surrounding properties or the immediate neighborhood. 2. The use shall not interfere with or diminish the value of properties in the area. Page 23 of 30 P1.Page 440 of 463 17-O-22 ~16~ 3. The use shall not cause undue traffic, parking congestion or noise. 4. The use shall comply with the purposes and policies of the adopted Comprehensive General Plan. 5. The use shall be appropriate when considering the surrounding vacancy rate , public health concerns, other and nearby uses. The Zoning Administrator, Community Development Director, and City Manager or his/her/their designee shall deny or defer to the special use process any administrative review use that does not comply with the standards for administrative review use based on the documentation provided within the application. SECTION 22: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 23: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 24 of 30 P1.Page 441 of 463 17-O-22 ~17~ Page 25 of 30 P1.Page 442 of 463 Address Zoning Approval Notes:Status 717 Main St.Yes - Admin Review Use finalized parking lease with COE never opened 717 Main St.Yes - Admin Review Use finalized parking lease with COE never opened 1962 Dempster St.Yes compliant parking at Evanston Plaza open 830 Davis St.Yes open 830 Davis St.Yes transferred to 1630 Maple location closed 1630 Maple Ave.Yes closed 2515 Gross Point Rd.Yes has required parking lease with COE open 1043 Chicago Ave.Needs Parking working on lease with Jewel 908 Sherman Ave.Yes parking lease with COE at 811 Main almost open 908 Sherman Ave.Needs Parking working on required parking lease 2454 Oakton Ave.Yes (accessory use)for Quad Indoor Sports; not for the public 1623 Simpson St.Needs Parking 900 Chicago Ave.Needs Parking 1801 Dempster St.Needs Parking finalizing parking lease with 1235 Dodge 809 Chicago Ave.Yes has required parking lease with COE 1016 Davis St.needs zoning analysis - Admin Review Use Levy Center Fieldhouse Yes (accessory use) 1000 Foster St.Yes parking lease with 909 Foster and 2002 Maple almost open 1717 Howard St.Yes 1633 Oak Ave.Yes 832 Dempster St.needs zoning analysis and parking - Admin Review Use 2914 Central St.Yes 2nd floor - Changed from Mobile Concept almost open 618 Davis St.Yes - Admin Review Use 1942 Maple Ave.needs parking working on parking lease with NU 620 Grove St.zoning analysis submitted - Admin Review Use withdrawn Covid Test Site Inquiries Dec 2021 - currentPage 26 of 30P1.Page 443 of 463 Full Zoning Map with zoom-in capabilities: click here Central Street Corridor Zoning: B1a Business District, O1 Office District, C2 Commercial District, Central Street Corridor Overlay District Downtown Area Zoning: D1 Downtown Fringe District, D2 Downtown Retail Core District, D3 Downtown Core Development District, D4 Downtown Transition District, O1 Office District Small Neighborhood Commercial Area Zoning: B2 Business District, C1a Commercial Mixed -Use District Page 27 of 30 P1.Page 444 of 463 Main-Dempster Corridor Area Zoning: B1 Business District, B1a Business District, B2 Business District, C1a Commercial Mixed-Use District, Main-Dempster Overlay District Small Neighborhood Commercial Area Zoning: B1 Business District Larger Scale Commercial Area Zoning (Auto-Oriented): C1 Commercial District, C2 Commercial District, MXE Mixed-Use Employment District Howard Street Corridor Area Zoning: B2 Business District, B3 Business District Larger Scale Commercial Area Zoning (Auto-Oriented): C1 Commercial District Page 28 of 30 P1.Page 445 of 463 DRAFT - NOT APPROVED Page 1 of 2 February 9, 2022 Land Use Commission Meeting MEETING MINUTES EXCERPT LAND USE COMMISSION Wednesday, February 23, 2022 7:00 PM Via Virtual Meeting Members Present: Myrna Arevalo, Violetta Cullen, George Halik, John Hewko, Brian Johnson, Jeanne Lindwall, Max Puchtel, Matt Rodgers, Kristine Westerberg Members Absent: Kiril Mirintchev, Jill Zordan Staff Present: Melissa Klotz, Meagan Jones, Katie Ashbaugh, Brian George Presiding Member: Matt Rodgers _____________________________________________________________________ Call to Order Ms. Jones opened the meeting at 7:00pm. A roll call was done and a quorum was present. Approval of February 9, 2022 Meeting Minutes Commissioner Lindwall made a motion to approve the Land Use Commission meeting minutes from February 23, 2022. Seconded by Commissioner Westerberg. A roll call vote was taken and the motion passed, 5-0, with 4 abstentions. New Business D. Text Amendment: Text Amendment | Office and Medical Office Uses | 22PLND-0007 City initiated Text Amendment to the Zoning Ordinance, Title 6 of the City Code, to modify the parking requirement for Medical Office Uses in existing structures, and to change ground-floor permitted Office Uses in non- residential and non-university districts to Administrative Review Uses. The Land Use Commission makes a recommendation to the City Council, the determining body for this case per Section 6-3-4-6 of the Evanston Zoning Ordinance and Ordinance 92-O-21. Ms. Klotz provided an overview of the proposed text amendment, explaining what triggers additional parking requirements for certain uses, including medical offices in nearly all zoning districts (with the exception of downtown and industrial districts). She then explained that determining parking requirements for a change in use can take a fair amount of time and applicants may have to go searching for additional parking within 1,000 feet of the site. Ms. Klotz then clarified that the proposed text amendment would remove the requirement for additional parking and just enable use of the existing parking, something which is done for most other uses. The second part of the text amendment is Page 29 of 30 P1.Page 446 of 463 DRAFT - NOT APPROVED Page 2 of 2 February 9, 2022 Land Use Commission Meeting to make ground floor offices, which are currently permitted, into Administrati ve Review uses. This would still provide a provision for the Land Use Commission to review through the regular Special Use process should the Zoning Administrator deem it necessary. The hearing was open to questions from the Commission. Commissioner Lindwall expressed that she is glad to hear the Administrative Review process is working well and inquired if there have been any issues. Ms. Klotz responded that there have not been any issues so far and the process is working well. There have been no outright denials, however, there have been some interested parties told she was not comfortable approving the use at a particular location and those parties have found better sites. Commissioner Lindwall then added that with changes to how medical offices are operating it makes sense to make this change. Chair Rodgers stated he is fine giving a little more discretion to staff for these types of issues and that staff is wise enough to determine when to direct items to the Land Use Commission as a Special Use or provide additional guidance on finding a different location. Being that there were no members of the public wishing to speak on this item, the record was then closed. The Commission then reviewed the standards for approval and found that they had each been met. Commissioner Lindwall made a motion to recommend approval of the proposed text amendment. Seconded by Commissioner Westerberg. A roll call vote was taken and the motion was approved unanimously, 9-0. Respectfully submitted, Meagan Jones, Neighborhood & Land Use Planner Page 30 of 30 P1.Page 447 of 463 Memorandum To: Honorable Mayor and Members of the City Council From: Katie Ashbaugh, Planner CC: Johanna Nyden, Director of Community Development Subject: Ordinance 18-O-22, Approving a Major Variation Pursuant to City Code 6-3-8-10(D) for the Property Located at 1706-10 Sherman Avenue Date: March 28, 2022 Recommended Action: The Land Use Commission and staff recommend the adoption of Ordinance 18 -O-22 to grant a Major Variation to allow 18 parking stalls (where two are on -site and 16 are off-site) where 28 are required in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the Standards for Variations for this district. Council Action: For Action Summary: The co-applicants, Steven Rogin, The Varsity LLC, and Chris Dillion, Campbell Coyle, request a Major Variation to allow 18 (eighteen) parking stalls (of which 2 will be on -site and 16 off site) where 28 are required due to the proposed addition of 35 upper floor apartments within the existing four-story building, formerly known as The Varsity Theater. The co -applicants also propose to maintain +/- 9,850 square feet of ground-floor commercial space within the existing building. No changes to building height or footprint are proposed. The City Council is the determining body for this case per Section 6-3-8-10 of the Evanston Zoning Ordinance and Ordinance 92-O-21. Additional comments: A Major Variation is required because the existing footprint of the building occupies the majority of the property, leaving limited room to the west (rear) for the addition of code-compliant parking stalls and the required loading stall. As proposed, one of the two parking stalls will be the required ADA accessible stall with a width of 16 feet (includ ing the required loading area) and depth of 18 feet. The other stall is a standard stall measuring 8.5 feet wide by 18 feet deep. Both stalls also comply with the interior side yard setback from the north lot line of five feet. The proposed uses of the exi sting building, +/- 9,850 square feet of commercial and 35 dwelling units, required one short loading stall which is also provided to the rear. P2.Page 448 of 463 On February 1, 2022, the Design and Project Review Committee (DAPR) reviewed the requested Major Variation for the subject property and voted unanimously to recommend approval to the Land Use Commission subject to the condition that 16 additional parking stalls be leased off-site in addition to the proposed two stalls on-site for a total of 18 stalls. On February 23, 2022, the Land Use Commission conducted a public hearing and considered the DAPR Committee’s recommendation. The Commission asked the applic ants to elaborate on their justification for only leasing 16, rather than the remaining 26, required stalls to comply with the minimum requirement of 28. The applicant described their market research and the property’s proximity to public transit. They noted that by providing parking, they create demand for it by attracting tenants with cars and they would prefer to not lease any parking stalls, but will comply with the condition of approval. The Commission was satisfied with their response and unanimously voted to recommend approval with the condition that they lease 16 stalls for a total of 18 stalls. Staff notes that the 18 stalls meet the precedent minimum parking ratio of 0.5 parking stalls per dwelling unit, as the applicant is proposing 35 apartments. No additional zoning relief is required and the proposed exterior changes to the existing building will be reviewed administratively through the standard building permit application process. Legislative History: March 14, 2022 - The Planning & Development Committee of the City Council recommended approval of the draft Ordinance 18-O22 to the City Council. February 23, 2022 - The Land Use Commission unanimously recommended approval of the requested Major Variation with the following condition: 1. That an additional 16 parking stalls are leased off -site for a total of 18 parking stalls. February 1, 2022 - The Design & Project Review Committee unanimously recommended approval of the requested Major Variation with the following condition: 1. That 16 additional parking stalls will be leased off-site for a total of 18 stalls. Attachments 1. DAPR Approved Meeting Minutes - February 1, 2022 2. Land Use Commission Approved Meeting Minutes - February 23, 2022 Attachments: 18-O-22 Approving a Major Variation for 1706-10 Sherman Avenue Page 2 of 7 P2.Page 449 of 463 3/4/2022 18-O-22 AN ORDINANCE Approving a Major Variation Pursuant to City Code 6-3-8-10(D) for the Property Located at 1706-10 Sherman Avenue WHEREAS, Steven Rogin of The Varsity, LLC, owner of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1706-10 Sherman Avenue (the “Subject Property”) and located in the D2 Downtown Retail Core District, with Chris Dillion of Campbell Coyle (hereinafter referred to collectively as “Applicant”), filed an application, case no. 21ZMJV-0095, seeking approval of a Major Variation from Table 16-B of Section 6-16-3-5 of the Evanston City Code, 2012, as amended (“the Zoning Code”), to permit two (2) on-site parking stalls and sixteen (16) off-site parking stalls where twenty-eight (28) are required on the Subject Property, which was considered by the Land Use Commission (“LUC”) on February 23, 2022, pursuant to proper notice; and WHEREAS, the LUC, after hearing testimony and receiving other evidence, made a written record and written findings that the application met the standards for Major Variations set forth in Subsection 6-3-8-12(E) of the Zoning Code and recommended City Council approval thereof; and WHEREAS, at its meeting on March 14, 2022, the Planning and Development Committee of the City Council (“P&D Committee”) received input from the Page 3 of 7 P2.Page 450 of 463 18-O-22 ~2~ public, carefully considered the LUC’s record and findings and recommended the City Council approve the Major Variation, as requested; and WHEREAS, at its meetings of March 14, 2022 and March 28, 2022, the City Council considered the LUC’s and P&D Committee’s records, findings, and recommendations, and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10(D) of the Zoning Code, the Major Variation on the Subject Property applied for in case no. 21ZMJV-0095 and described hereinabove. SECTION 3: The Major Variation approved hereby is as follows: A.To permit the property owner to provide two (2) on-site parking spaces and sixteen (16) off-site parking spaces where twenty-eight (28) parking spaces are required by Table 16-B of Section 6-16-3-5 of the Zoning Code. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Code, the City Council hereby imposes the following conditions on the Major Variation granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Code: (A) Off-Site Parking: The Applicant shall lease sixteen (16) parking stalls off-site for a total of eighteen (18) where twenty-eight (28) is required. Page 4 of 7 P2.Page 451 of 463 18-O-22 ~3~ (B) Recordation: The Applicant shall, at their cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Code and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 5 of 7 P2.Page 452 of 463 18-O-22 ~4~ SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 7 P2.Page 453 of 463 18-O-22 ~5~ EXHIBIT A LEGAL DESCRIPTION THAT PART OF LOTS 7, 8, 9, 10, 11, 12 AND 13 IN THE RESUBDIVISION OF BLOCK 17 IN EVANSTON IN THE NORTHWEST 1/4 OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID LOT 7; THENCE RUNNING SOUTH ALONG THE EAST LINE OF SAID LOT 7, A DISTANCE OF 80.0 FEET; THENCE RUNNING WEST ALONG A LINE PARALLEL WITH THE NORTH LINE OF SAID LOT 7, A DISTANCE OF 35.0 FEET; THENCE SOUTH ALONG A LINE PARALLEL WITH THE EAST LINE OF SAID LOT 7, A DISTANCE OF 5.0 FEET; THENCE RUNNING WEST ALONG A LINE PARALLEL WITH THE NORTH LINE OF SAID LOTS 7 TO 11, BOTH INCLUSIVE, A DISTANCE OF 185.00 FEET; THENCE RUNNING NORTH ALONG A LINE PARALLEL WITH THE EAST LINE OF SAID LOT 7, A DISTANCE OF 85.0 FEET TO A POINT IN THE NORTH LINE OF SAID LOT 11, BEING 220.0 FEET FROM THE NORTHEAST CORNER OF SAID LOT 7; THENCE EAST ALONG THE NORTH LINE OF SAID LOTS 7 TO 11, BOTH INCLUSIVE, TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. PIN: 11-18-126-014-0000 COMMONLY KNOWN AS:1706-10 Sherman Avenue, Evanston, Illinois. Page 7 of 7 P2.Page 454 of 463 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Economic Development Committee From: Katheryn Boden, Economic Development Specialist CC: Paul Zalmezak, Economic Development Manager Subject: Economic Development Loan Deferral Forgiveness Date: March 28, 2022 Recommended Action: Economic Development Committee and staff recommends forgiving the deferred portion of certain Economic Development Loans Council Action: For Action Summary: At the onset of the pandemic in March, 2020, the City authorized a 90 -day suspension for certain payments due to the government mandated shutdown of all but essential businesses. On July 13, 2020, City Council approved extending the payment deferral for ce rtain Economic Development loans to provide financial relief to those businesses who were negatively impacted by the pandemic. Monthly payments were deferred for three months with no accrued interest, late fees, or penalties and the original term of the loan or lease was extended to allow for full repayment of the loans. In light of renewed restrictions and a surge in COVID -19 cases, the payment deferral was extended on November 23, 2020, for an additional six months. Regular payments on deferred loans and resumed June 1, 2021. Under the initial deferral requests, all loan terms would be extended for an additional year (the length of the deferral). However, the persisting pandemic continues to hamper the ability of businesses to fully recover from the economic impact. Businesses, particularly food establishments, have once again felt the effects of surges caused by the Delta and Omicron variants. These businesses represent women and minority owned businesses, as well as some anchor businesses to the Howard Street commercial corridor. They have helped serve as a catalyst to other development in the area and are actively engaged in the future success of the business district. To help support ongoing recovery and business retention efforts, the City of Evan ston could provide additional economic relief to these local businesses at no additional cost in the ED1.Page 455 of 463 form of full or partial forgiveness for the deferred loan payments and help secure potential future revenue associated with such businesses. Deferrals were approved for the following businesses: Economic Development Loans Business Name 2020 Deferral 2021 Deferral Total Deferred Hip Circle Empowerment Center $2,683.38 $2,236.15 $4,919.53 Little Beans Café $5,828.55 $4,163.25 $9,991.80 Good to Go Jamaican Cuisine $2,324.88 $2,324.88 $4,649.76 Total $10,836.81 $8,724.28 $19,571.09 Legislative History: On March 9, 2022, the Economic Development Committee approved a recommendation to City Council to forgive the deferred portion of certain Economic Development loans, including Good to Go, Little Beans, and Hip Circle Empowerment Center. On July 13, 2020, City Council approved a three month payment deferral for certain Economic Development loans. The payment deferral was extended for an additional six months on November 23, 2020. Page 2 of 2 ED1.Page 456 of 463 Memorandum To: Honorable Mayor and Members of the City Council From: Sarah Flax, Housing & Grants Administrator CC: Johanna Nyden, Community Development Director; Jessica Wingader, Sr. Grants and Compliance Specialist; Marion Johnson, Housing and Economic Development Analyst; Ana Elizarraga, Housing and Economic Development Analyst Subject: Approval of the 2021 Consolidated Annual Performance Evaluation Report for the City's Community Development Block Grant, HOME Investment Partnership, and Emergency Solutions Grant Programs Date: March 28, 2022 Recommended Action: The Housing & Community Development Committee (HCDC) recommends approval by City Council of the 2021 Consolidated Annual Performance and Evaluation Report (CAP ER). The CAPER must be submitted to the Chicago Field Office of the U.S. Department of Housing and Urban Development by March 31, 2022. Committee Action: For Action Summary: The Consolidated Annual Performance and Evaluation Report (CAPER) reviews how the City of Evanston used federal entitlement grant funds from the U.S. Department of Housing and Urban Development (HUD) to implement programs and projects to address community needs during the 2021 program year (January 1 to December 31, 2021). Evanston received $2,555,080 in HUD entitlement funds in FY2021: • $1,992,276 in Community Development Block Grant (CDBG) • $404,341 in HOME Investment Partnerships (HOME) • $158,463 in Emergency Solutions Grant (ESG) funds The City of Evanston expended $2,205,502 in HUD federal entitlement funds and program income in the 2021 program year, comprising: $1,501,839 in CDBG and CDBG program income, including carryover funds allocated to activities in prior years or reallocated to new activities in 2021; $544,592 in HOME funds, including program income; and $159,071 in ESG HC1.Page 457 of 463 funds. 2021 was the second year of the five -year 2020-2024 Consolidated Plan; the City received access to its grant funds in September. The COVID-19 pandemic continued to have a disparate impact on Evanston’s homeless and low/moderate-income populations. The City and community partners focused CARES Act resources in addition to entitlement funding and local resources to provide shelter, food, and additional support to our most vulnerable individuals, families, and small businesses. The City anticipates a need to provide ongoing support for those most negatively affected by COVID - 19, including vulnerable residents and small businesses, in 2022. Expenditures included $512,484 in CARES Act ESG funds provided to Connections for the Homeless for direct subsidies to households experiencing homelessness or at risk of homelessness and case management/staffing costs. CDBG continued to fund Property Maintenance work in the CDBG Target Area, including area inspections, responding to complaints, and conducting inspections of new and HUD-subsidized units. The routine inspections program is being reinstated slowly since the COVID-19 quarantine order. 2,870 total inspections, 1,696 of which were complaint inspections, were conducted in 2021; 1,565 cases were located in CDBG target areas. The Housing Rehab program completed one project in 2021, which included an interior renovation for one housing unit in a 2-flat whose owner is income eligible and rents the second unit. This was the continuation of a project paused in 2020 due to COVID-19. The City of Evanston obligated its 2021 CDBG entitlement, program income, and realloc ated dollars from projects completed in prior years to fund programs and projects in the categories of Housing, Public Services and Public Infrastructure and Facilities. HOME funding was used for Tenant-Based Rental Assistance and the Evergreen development , new rental construction with 60 affordable units for seniors. Two agencies received ESG funding to provide shelter, essential services, and rental assistance to homeless individuals and families. ESG and ESG- CV funds provided by the CARES Act were used for rapid rehousing. The public comment period for the CAPER opened on March 1 and closed on March 15, 2022 at the Housing & Community Development Committee Meeting on March 15. Notice of the meeting and the 15-day public comment period, including the opportunity to provide comment at the March 15 meeting, was published in the Evanston Review. Notice was included in the City’s e-newsletter which is delivered to more than 50,000 emails and sent to a list of over 50 individuals and organizations that indicated an interest in CDBG, HOME, and ESG programs. The City used social media, including Facebook and Twitter accounts, to further advertise the public comment period and provide access to the 2021 CAPER. Notifications of recent updates and developments were sent to an interested parties email list that includes nonprofit service providers, governmental agencies, community residents, and representatives from various City departments. The meeting agenda was posted on the City’s website in the City calendar section and on the HCDA Committee web page and includes links to the CAPER for public review. To date, the City has received one comment that is attached to the memo and will be incorporated in the final version of the CAPER that is submitted to HUD following approval by City Council. The 2021 Consolidated Annual Performance and Evaluation Report may be accessed on the website at cityofevanston.org/conplan. Page 2 of 5 HC1.Page 458 of 463 Legislative History: The Housing and Community Development Committee approved the draft CAPER at its meeting on March 15, 2022 and voted unanimously to recommend its approval by City Council. Attachments: Public comment P Keenan-Devlin - Draft 2021 CAPER_City of Evanston Page 3 of 5 HC1.Page 459 of 463 3/11/22, 11:46 AM CITY OF EVANSTON Mail - Re: Public Comment period - Draft 2021 CAPER/City of Evanston https://mail.google.com/mail/u/0/?ik=dd1609b73c&view=pt&search=all&permthid=thread-f%3A1726504109673593486%7Cmsg-f%3A1726504109673…1/2 Sarah Flax <sflax@cityofevanston.org> Re: Public Comment period - Draft 2021 CAPER/City of Evanston 1 message Patrick Keenan-Devlin <pkeenandevlin@moran-center.org>Sat, Mar 5, 2022 at 5:23 PM To: Jessica Wingader <jwingader@cityofevanston.org>, housing@cityofevanston.org I would recommend the following revisions to the CAPER on p. 49. "Additional services provided included counseling and community restorative services for youth with ordinance violations through the City of Evanston’s Restorative & Support Services Diversion Program and a social-emotional learning program for elementary students – Voices, Ideas and Perspectives (VIP)." On Tue, Mar 1, 2022 at 11:06 AM Jessica Wingader <jwingader@cityofevanston.org> wrote: Provide Public Comment on Draft 2021 Consolidated Annual Performance and Evaluation Report (CAPER) through March 15, 2022 The City of Evanston’s Draft 2021 Consolidated Annual Performance and Evaluation Report (CAPER) is open for public comment from Tuesday, March 1 through Tuesday, March 15, 2022. The Draft 2021 CAPER discusses the City’s accomplishments during fiscal year 2021 in meeting its community development and housing goals using federal funds from the U.S. Department of Housing and Urban Development’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) programs. The Draft 2021 CAPER may be viewed online at cityofevanston.org/conplan. A draft of the 2021 Consolidated Annual Performance and Evaluation Report (CAPER) may also be viewed in person at the Evanston Public Library (1703 Orrington Ave, Evanston) and Robert Crown Community Center (1801 Main St, Evanston) beginning March 1, 2022. Questions and comments may be submitted via email to housing@cityofevanston.org, in writing to Jessica Wingader at 2100 Ridge Ave., Room 3304, Evanston, IL 60201, or during the public meeting that will be held on Tuesday, March 15, 2022 at 7 p.m.; meeting details will be available at cityofevanston.org/events. All interested persons are encouraged to participate. The 15-day public comment period for the CAPER will close following any input received during the public meeting of the Housing & Community Development Committee on Tuesday, March 15, 2022. For more information regarding the report and/or meeting, please email housing@cityofevanston.org or call/text 847-448-4311. For convenience, residents can simply dial 3-1-1 while in Evanston. The City of Evanston is committed to making information and public meetings accessible to persons with disabilities or limited English proficiency. If you need mobility or communications access assistance, please contact Facilities Management at 847/866-2916 (Voice) or 847/328-8052 (TDD). La ciudad de Evanston está obligada a hacer accesibles todas las reuniones públicas a las personas minusválidas o a las que no hablan inglés. Si usted necesita ayuda, favor de ponerse en contacto con la Oficina de Administración del Centro al 847/866-2916 (voz) o 847/448-8052 (TDD). Jessica Wingader Page 4 of 5 HC1.Page 460 of 463 3/11/22, 11:46 AM CITY OF EVANSTON Mail - Re: Public Comment period - Draft 2021 CAPER/City of Evanston https://mail.google.com/mail/u/0/?ik=dd1609b73c&view=pt&search=all&permthid=thread-f%3A1726504109673593486%7Cmsg-f%3A1726504109673…2/2 Sr. Grants & Compliance Specialist Community Development Morton Civic Center City of Evanston She, Her, Hers 2100 Ridge Ave. | Evanston, IL 60201 | 847-859-7889 jwingader@cityofevanston.org | cityofevanston.org 2021 All-America City | 2021 What Works Cities Silver Certified Building Equitable and Resilient Communities Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. -- Patrick Keenan-Devlin | Executive Director (He, Him, His) Phone: 847-492-1410 X103 Fax: 847-859-5836 1900A Dempster Street, Evanston, IL 60202 ---------------------------------------------------------------------- Confidentiality: This email message is intended for the use of the individual or entity to which it is addressed, and may contain information that is privileged, confidential or exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this message in error, please notify the sender immediately by telephone and delete the original message from your email. Thank you. Page 5 of 5 HC1.Page 461 of 463 Memorandum To: Honorable Mayor and Members of the City Council From: David Stoneback, Interim Deputy City Manager CC: Alison Leipsiger Subject: Approval of Appointments to Boards, Commissions and Committees Date: March 28, 2022 Recommended Action: The Mayor recommends City Council approval of the appointments of Cindy Reed and Scott Fishman to the Citizens Police Review Commission, Kathy Hayes to the Social Services Committee, Eli Klein to the Economic Development Committee, and Matthew Cotter and Kimberly Marion Suiseeya to the Environment Board; the reappointment of Aleks Granchalek to the Firefighter's Pension Board and confirmation of the terms for the existing Commissioners of the Citizen Police Review Commission. Council Action: For Action Summary: Appointments: Citizens Police Review Commission Cindy Reed - 3 year term Scott Fishman - 3 year term Social Services Committee Kathy Hayes - 3 year term Economic Development Committee Eli Klein - 3 year term Environment Board Matthew Cotter - 3 year term Kimberly Marion Suiseeya - 3 year term APP1.Page 462 of 463 Reappointment: Firefighter's Pension Board Aleks Granchalek - 3 year term Confirmation of terms for existing Citizen Police Review Commission: Shahna Richman - 2 year term, first term ending June 2022 Nikko Ross - 2 year term, first term ending June 2022 Rick Marsh - 2 year term, first term ending June 2022 Nyika Strickland - 3 year term, first term ending June 2023 Douglas Whitmore - 3 year term, first term ending June 2023 Blanca Lule - 3 year term, first term ending June 2023 Juneitha Shambee - 3 year term, first term ending June 2023 Page 2 of 2 APP1.Page 463 of 463