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05.09.22
AGENDA City Council Monday, May 9, 2022 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 6:45 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee begins at 6:00pm City Council convenes at 6:45pm or the conclusion of Planning & Development Committee Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I) ROLL CALL - COUNCILMEMBER WYNNE (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS M1. Public Service Awards for Councilmembers (III) CITY MANAGER PUBLIC ANNOUNCEMENTS (IV) COMMUNICATIONS: CITY CLERK (V) PUBLIC COMMENT Page 1 of 607 Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non -agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) CONSENT AGENDA - CITY COUNCIL MINUTES CM1. Approval of the Minutes of the Regular City Council meeting of April 25, 2022 Staff recommends approval of the minutes of the Regular City Council meeting of April 25, 2022. City Council Minutes April 25, 2022 - Attachment - Pdf 15 - 26 (VII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of April 11, 2022, through April 24, 2022, in the amount of $2,741,927.00. Bills List for May 10, 2022, in the amount of $3,068,514.95, and credit card activity for the period ending March 26, 2021, in the amount of $193,188.36. For Action Approval of the City of Evanston Payroll and Bills List and Credit Card Activity - Pdf 27 - 60 Page 2 of 607 A2. Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending March 26, 2022, in the amount of $4,527.66. For Action Approval of BMO Harris Amazon Credit Card Activity - Pdf 61 - 62 A3. Approval to Hire Two Administrative Hearing Officers in response to the Request for Qualifications for Administrative Hearing Officers (RFQ 22-24) Staff recommends that City Council authorize the Interim City Manager to negotiate two (2) contracts for administrative hearing officers and to allow the City Manager to hire a third officer at a later date. General Fund 100.15.1585.62509, of which $108,450 is remaining as a balance. For Action Approval to Hire Two Administrative Hearing Officers in response to the Request for Qualifications for Administrative Hearing Officers (RFQ 22 - 24) - Attachment - Pdf 63 - 137 A4. The Interim City Manager Requests that City Council Approve an Additional Staffing Position for the 2022 Budget The Interim City Manager requests that City Council approve an additional staffing position for the 2022 budget. Specifically, the request is to approve a newly-created, full-time position, a Parks and Recreation Human Resources Manager. GL Account line(s): 100.19.1929 (Human Resources Division) in the amount of $130,000 (inclusive of benefits), of which, $647,033 remains available for the 2022 year. This line item was budgeted for $842,649 for the 2022 year. Should this line item exceed the 2022 budget due to this salary, the City will include this in the 2022 budget amendment (delivered in 2023). For Action The Interim City Manager Requests that City Council Approve an Additional Staffing Position for the 2022 Budget - Attachment - Pdf 138 - 142 Page 3 of 607 A5. Approval of Contract Award for Parks and Recreation Department 2022 Summer Bus Transportation (Bid #22-26) Staff recommends City Council authorize the Interim City Manager to execute a contract with Compass Transportation (7508 St. Louis Ave, Skokie, IL 60076) in the amount not to exceed $30,730. The lowest responsive bidder for the Parks and Recreation Department 2022 Summer Bus Transportation bid was Compass Transportation. They submitted a base bid of $26,730 and a $50.00 per hour cost for any additional trips that may be necessary. Funding will come from various accounts in the Parks and Recreation Department budget. The total budget allocation is $119,100 with a remaining fund balance of $92,591. A detailed funding table is provided below. For Action Approval of Contract Award for Parks and Recreation Department 2022 Summer Bus Transportation (Bid #22-26) - Attachment - Pdf 143 - 161 A6. Purchase of Front End Loader for Public Works Agency - Streets Division from West Side Tractor Sales Staff recommends City Council approval for the purchase of a 2022 John Deere 544 P 4WD Loader from West Side Tractor Sales, Co (1560 N Old Rand Rd, Wauconda, IL 60084) for a total of $245,820.20. The vehicle will be used by the Public Works Agency - Streets Division. Funding for the purchase will be from the following funds: $228,068.57 from the 2022 Equipment Replacement Fund (Account 601.19.7780.65550) with a budget of $2,000,000 with an unencumbered balance of approximately $275,000, and $17,751.63 from the Fleet Maintenance Fund (Account 600.19.7710.65060) with a budget of $1,055,250 with a YTD balance of $690,278. For Action Approval of the Purchase of Front End Loader for Public Works Agency - Streets Division from West Side Tractor Sales - Attachment - Pdf 162 - 165 Page 4 of 607 A7. Approval of Contract with SINGH + Associates for Engineering Services Related to Streetlight and Sidewalk Improvement Staff recommends that City Council authorize the Interim City Manager to execute a contract with SINGH + Associates, Inc. (230 W. Monroe, Suite 1400, Chicago, IL 60606) in the amount of $337,777 to provide engineering services related to streetlight and sidewalk improvements. This project will be funded from the West Evanston TIF Fund in the amount for $231,350 and from the General Fund in the amount $106,427. A detailed breakdown of the funding is included in the attached memo. For Action Sidewalk and Streetlight Improvement Project (RFP 22 -16)Greenleaf Street, Hartrey Avenue, Various LocationsDesign & Construction Engineering Contrac - Pdf 166 - 171 A8. Approval of the Single-Source Annual Renewal of the Motorola CallWorks Emergency Call Handling Equipment Staff recommends that the City Council authorize the Interim City Manager to renew the sole source service agreement with Motorola Solutions, Inc. (500 West Monroe, Chicago, IL 60661) for the Police Department’s CallWorks Emergency Call Handling System in the amount of $32,533.56. The Agreement is effective from June 1, 2022 through May 31, 2023. Funding will be provided by the Emergency Telephone Syst em Account 205.22.5150.62509 (Service Agreements & Contracts) with a FY22 budget of $335,000 and an YTD balance of $284,493.22. For Action Approval of the Single-Source Annual Renewal of the Motorola CallWorks Emergency Call Handling Equipment - Pdf 172 - 261 Page 5 of 607 A9. Approval of Contract with Builders Paving, LLC, for the 2022 Rebuild IL/ Motor Fuel Tax (MFT) Street Resurfacing Project (Bid 22-23) Staff recommends City Council authorize the Interim City Manager to execute a contract with Builders Paving, LLC (4401 Roosevelt Road, Hillside, IL 60162) for the 2022 Rebuild IL/ MFT Street Resurfacing Project (Bid 22-23)in the amount of $1,297,699. Funding will be provided from the Rebuild Illinois Funds in the amount of $1,047,999 and Motor Fuel Tax Funds in the amount of $250,000. A detailed financial analysis is included in the attached memo. For Action Approval of Contract with Builders Paving, LLC, for the 2022 Rebuild IL/ Motor Fuel Tax (MFT) Street Resurfacing Project (Bid 22-23) - Attachment - Pdf 262 - 267 A10. Approval of Change Order No.1 with Carus Corporation for FY 2022 Phosphate Water Treatment Chemical (Bid 21-32) Staff recommends City Council authorize the Interim City Manager to execute Change Order No.1 with Carus Corporation (315 Fifth Street, Peru IL 61354) for the 2022 Phosphate Chemical Purchase Contract in the amount of $62,829.00. This change order will increase the total purchase order amount to $265,504.20. Funding will be provided by the Water Production Bureau Filtration Business Unit (Account 510.40.4220.65030), which has a total FY 2022 budget request of $204,000.00 and a YTD balance of $1,324.80. The remaining balance to cover this change order request will come from Water Fund savings or the Water Fund Reserves which has a YTD cash balance of $12,717,020.00. For Action Approval of Change Order No.1 with Carus Corporation for FY 2022 Phosphate Water Treatment Chemical (Bid 21-32) - Attachment - Pdf 268 - 269 Page 6 of 607 A11. Approval of Change Order No. 1 to the Contract with Bolder Contractors, Inc. for the 30-Inch Transmission Main Project Construction (Bid 21-36) Staff recommends City Council authorize the Interim City Manager to execute Change Order No. 1 to the contract with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the 30-Inch Transmission Main Project Construction (Bid 21-36) in the amount of $358,740. This will increase the total contract amount from $9,686,118 to $10,044,858. The City has a loan agreement in place with the IEPA for funding from the State Revolving Fund in the amount of $10,141,285 for engineering and construction of this project. Staff will seek a Loan Amendment to increase the loan amount to cover all eligible costs if the construction cost exceeds the loan amount. The loan is currently set to be repaid over 20 years at 1.1% interest. IEPA loan funding for this work is being routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515-417006). For Action Approval of Change Order No. 1 to the Contract with Bolder Contractors, Inc. for the 30-Inch Transmission Main Project Construction (Bid 21-36) - Attachment - Pdf 270 - 273 A12. Approval of Change Order No. 2 to the Contract with Garland/DBS, Inc. for the Civic Center Gutter Assessment and Repairs Staff recommends that the City Council authorize the Interim City Manager to execute Change Order No. 2 to the contract with Garland/DBS, Inc. (3800 E. 91st Street, Cleveland, OH 44105) for the Civic Center Roof and Gutter Assessment and Repairs. This change order will increase the contract amount by $86,127, from $200,000 to $286,127. Funding will be provided by the Capital Improvement Fund 2021 General Obligation Bonds in the amount of $13,000 (Account 415.40.4121.65515 - 621016), and from the 2022 General Obligation Bonds in the amount of $73,127 (Account 415.40.4121.65515 - 621016). For Action Approval of Change Order No. 2 to the Contract with Garland/DBS, Inc. for the Civic Center Gutter Assessment and Repairs - Attachment - Pdf 274 - 277 Page 7 of 607 A13. Resolution 33-R-22, Authorizing the City Manager to Negotiate and Execute a Perpetual Easement Agreement with Commonwealth Edison to Allow for Installation of an Alley East of Darrow Avenue Between Emerson and Lyons Streets Staff recommends City Council adopt Resolution 33-R-22, Authorizing the Interim City Manager to Negotiate and Execute a Perpetual Easement Agreement with Commonwealth Edison to Allow for Installation of an Alley East of Darrow Avenue Between Emerson and Lyons Streets. Funding in the amount of $67,360 for the easement fee from Commonwealth Edison (ComEd) will come from the Solid Waste Fund from revenue generated by the settlement of the Waste Station Transfer Fees and Host Fees paid in accordance with the Host Community Agreement. At the beginning of the budget year, there was a balance of $689,300 in these fees. For Action Resolution 33-R-22, Authorizing the City Manager to Negotiate and Execute a Perpetual Easement Agreement with Commonwealth Edison to Allow for Install - Attachment - Pdf 278 - 320 A14. Resolution 35-R-22, Authorizing Funding for Lead Service Line Replacement Work Force Development Program Staff recommends City Council adopt Resolution 35 -R-22, Authorizing Funding for a Lead Service Line Replacement Work Force Development Program Funding for the program would come from the Water Fund and ARPA funds allocated to Water & Sewer Infrastructure. For Action Resolution 35-R-22, Authorizing Funding for Lead Service Line Replacement Work Force Development Program - Attachment - Pdf 321 - 329 A15. Ordinance 30-O-22, Amending City Code Sections 10-4 “Stopping, Standing or Parking” Pursuant to Councilmember Suffredin’s referral and amendments made by the Administration & Public Works Committee, staff submits Ordinance 30-O-22, amending City Code Sections 10-4 “Stopping, Standing or Parking” for City Council approval. The Ordinance adds a Commercial Vehicle Parking Permit for vehicles used for commercial purposes with a passenger or "FP" plate. The permit will cost $30 per vehicle per year and allow for overnight, on-street parking. For Introduction Ordinance 30-O-22, Amending City Code Sections 10-4 “Stopping, Standing or Parking” - Attachment - Pdf 330 - 334 Page 8 of 607 A16. Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules Staff recommends City Council adoption of Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code to reflect changes in the Public Safety Commission Rules. For Introduction Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules - Attachment - Pdf 335 - 352 A17. Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8, “Wheel Tax” of the City Code Pursuant to Councilmember Reid's referral and his motion at the April 11th Administration & Public Works meeting, staff submits Ordinance 42- O-22, amending City Code Section 10-8 “Wheel Tax” for City Council adoption. The Ordinance allows for $5 increase with the additional revenue funding the Climate Action Resilience Plan (CARP) budget line item. In addition, this proposed amended ordinance contemplates one citation for non-payment of the Wheel Tax, per license plate, to be waived if the registered owner becomes compliant and purchases the Wheel Tax within 7 days of receiving a citation for non-compliance. In addition, the proposed Ordinance eliminates the late fee if citation is not paid within ten (10) days. For Introduction Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8, “Wheel Tax” of the City Code - Attachment - Pdf 353 - 362 A18. Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and Bicycle Routes" Staff recommends City Council refer Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and Bicycle Routes" back to the Administration and Public Works Committee for further discussion and clarification. Funding for additional signage will be through the General Fund -Traffic Control Supplies (100.40.4520.65115), with a FY 2022 budget of $58,000, and a YTD balance of $39,459. For Action Ordinance 16-O-22, Amending City Code Section 10-11-16, Schedule XVI(A) to add Howard Street and Custer Avenue as Designated Truck Routes - Attachment - Pdf 363 - 368 Page 9 of 607 A19. Ordinance 31-O-22,Vacating the North-South Alley East of Central Park Avenue and North of Payne Street Staff recommends City Council adoption of Ordinance 31 -O-22, Vacating the North-South Alley East of Central Park Avenue and North of Payne Street. For Action Ordinance 31-O-22,Vacating the North-South Alley East of Central Park Avenue and North of Payne Street - Attachment - Pdf 369 - 388 A20. Ordinance 35-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2949 Payne Street Staff recommends City Council adoption of Ordinance 35-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2949 Payne Street For Action Ordinance 35-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2949 Payne Street - Attachment - Pdf 389 - 395 A21. Ordinance 36-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2223 Central Park Avenue Staff recommends City Council adoption of Ordinance 36-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2223 Central Park Avenue For Action Ordinance 36-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2223 Central Park Avenue - Attachment - Pdf 396 - 402 A22. Ordinance 37-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2209 Central Park Avenue Staff recommends City Council adoption of Ordinance 37-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2209 Central Park Avenue For Action Ordinance 37-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2209 Central Park Avenue - Attachment - Pdf 403 - 409 Page 10 of 607 A23. Ordinance 38-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2219 Central Park Avenue Staff recommends City Council adoption of Ordinance 38-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2219 Central Park Avenue For Action Ordinance 38-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2219 Central Park Avenue - Attachment - Pdf 410 - 416 A24. Ordinance 39-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2215 Central Park Avenue Staff recommends City Council adoption of Ordinance 39-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2215 Central Park Avenue For Action Ordinance 39-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2215 Central Park Avenue - Attachment - Pdf 417 - 423 A25. Ordinance 40-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2205 Central Park Avenue Staff recommends City Council adoption of Ordinance 40-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2205 Central Park Avenue For Action Ordinance 40-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2205 Central Park Avenue - Attachment - Pdf 424 - 430 Page 11 of 607 A26. Ordinance 41-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2153 Central Park Avenue Staff recommends City Council adoption of Ordinance 41-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2153 Central Park Avenue For Action Ordinance 41-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2153 Central Park Avenue - Attachment - Pdf 431 - 437 (VIII) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1. Resolution 28-R-22 Approving a Plat of Subdivision for 2635 Crawford Avenue Staff recommends approval of Resolution 28-R-22 approving a plat of subdivision for the property located at 2635 Crawford Avenue. The property is located on the east/northeast side of Crawford Avenue west/northwest of Gross Point Road. For Action Resolution 28-R-22 Approving a Plat of Subdivision for 2635 Crawford Avenue - Attachment - Pdf 438 - 447 P2. Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project Review (DAPR)" of the City Code Staff has prepared Ordinance 34-0-22, the modification of the Design and Project Review Committee, for consideration based on a referral from Councilmember Suffredin. For Introduction Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project Review (DAPR)" of the City Code - Attachment - Pdf 448 - 459 Page 12 of 607 P3. Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis Dispensary, at 1804 Maple Avenue in the RP Research Park District The Land Use Commission and staff recommend the adoption of Ordinance 43-O-22 granting a Special Use Permit for a Cannabis Dispensary in the RP Research Park District. The applicant has complied with all zoning requirements and meets all of the Standards for a Special Use for this district. For Introduction Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis Dispensary, at 1804 Maple Avenue in the RP Research Park District - Attachment - Pdf 460 - 468 (IX) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE E1. Approval of a contract with Interface Studio, LLC to provide Evanston Business District Improvement Strategy and Implementation Plan Consulting Services (RFP 22-22) The Economic Development Committee recommends the City Council authorize the Interim City Manager to negotiate and execute an agreement with Interface Studio, LLC, located at 340 N 12th Street #419, Philadelphia, PA 19107, to provide Evanston Business Dist rict Improvement Strategy and Implementation Plan Consulting Services in the amount of $245,000. Funding in the amount of $122,500 would be from ARPA funding - Negative Economic Impacts, account No. 170.99.1700.55251, which has a budget of $10,100,000 of which $6,200,000 is remaining. Another $122,500 would be funded by the five active TIF funds, proportional to the business district size and relevance to the study. A detailed funding summary is provided below. For Action Approval of a contract with Interface Studio, LLC to provide Evanston Business District Improvement Strategy and Implementation Plan Consulting Services (RFP 22-22) - Attachment - Pdf 469 - 599 (X) CONSENT AGENDA - FINANCE & BUDGET COMMITTEE Page 13 of 607 F1. Ordinance 26-O-22, Authorizing the Interim City Manager to Increase the Total Fiscal Year 2021 Budget Staff recommends approval of Ordinance 26-O-22, authorizing the Interim City Manager to increase the total fiscal year 2021 budget by $11,554,473, from $296,146,105 to a new total of $307,700,578. The Finance and Budget Committee recommended a budget amendment in the amount of $11,554,473. For Introduction Ordinance 26-O-22, authorizing the Interim City Manager to increase the total fiscal year 2021 budget - Attachment - Pdf 600 - 607 (XI) CALL OF THE WARDS (Councilmembers shall be called upon by the Mayor to announce or provide information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XII) ADJOURNMENT (XIII) UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 5/10/22 8:30 AM Referrals Committee 5/10/22 2:00 PM Design & Project Review Committee - CANCELED 5/10/22 6:00 PM Finance & Budget Committee 5/10/22 6:30 PM Arts Council 5/10/22 7:00 PM Preservation Commission 5/10/22 7:30 PM Redistricting Committee 5/11/22 1:00 PM Board of Ethics 5/11/22 7:00 PM Land Use Commission 5/12/22 6:30 PM Environment Board 5/12/22 7:00 PM Social Services Committee 5/13/22 7:15 AM Utilities Commission - Virtual 5/17/22 2:00 PM Design & Project Review Committee 5/17/22 7:00 PM Housing & Community Development Committee - Virtual 5/18/22 6:00 PM MWEBE Development Committee 5/19/22 6:00 PM Parks & Recreation Board 5/19/22 6:30 PM Equity & Empowerment Commission Page 14 of 607 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 25 th, 2022 Present: Councilmember Kelly Councilmember Revelle Councilmember Braithwaite Councilmember Reid Councilmember Nieuwsma Councilmember Geracaries CouncilmemberBurns Councilmember Suffredin (8) Absent:Councilmember Wynne Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk CM1.Page 15 of 607 Mayor’s Public Announcements Mayor Biss Proclamation:Watch City Manager ’s Public Announcements City Manager Kelly Watch City Clerk’s Communications City Clerk Communication:Watch Public Comment Foster Pratt Watch Emmet Ebels-Duggan Watch Jerri Garl Watch Rachel Rosner Watch Elizabeth Kinney Watch Betty Bogg Watch Claire McFarland Barber Watch Don Durkes Watch Trisha Connolly Watch Mike Vasilko Watch Sara Fieberg Watch Tina Paden Watch Carlis B. Sutton Watch Doreen Price Watch Leslie McMillan Watch CM1.Page 16 of 607 Special Orders of Business SP1. Evanston Reparation's Restorative Housing Program Update was accepted and placed on file. For Action Accepted and Placed on File Yes Vote:Kelly, Braithwaite, Nieuwsma, Burns, Revelle,Reid, Geracaris No Vote:None Absent:Suffredin, Wynne Motion: Councilmember Reid Second: Councilmember Braithwaite Watch SP2. Climate Action and Resilience Plan (CARP) Implementation Update was accepted and placed on file. For Action Accepted and Placed on File Yes Vote:Kelly, Braithwaite, Nieuwsma, Burns, Revelle,Reid, Geracaris No Vote:None Absent:Suffredin, Wynne Motion: Councilmember Nieuwsma Second: Councilmember Reid Watch SP3. Resolution 32-R-22, Declaring a Climate Emergency and an Immediate Mobilization Effort to Restore Climate Stability was accepted and placed on file. For Action Accepted and Placed on File Yes Vote:Kelly, Braithwaite, Nieuwsma, Burns, Revelle,Reid, Geracaris No Vote:None Absent:Suffredin, Wynne Motion: Councilmember Revelle Second: Councilmember Reid Watch Consent Agenda Items A2, A13, A22, A23, P1, P2, H1, and F1 were removed from the Consent Agenda Yes Vote:Kelly, Braithwaite, Nieuwsma, Burns, Revelle,Reid, Geracaris No Vote:None Absent:Suffredin, Wynne Motion: Councilmember Nieuwsma Second: Councilmember Reid Watch CM1.Page 17 of 607 Moved to Reconsider Approval of the Consent Agenda without Items A2, A12, A13, A22, A23, P1, P2, H1, and F1 Yes Vote:Kelly, Braithwaite, Nieuwsma, Burns, Revelle,Reid, Geracaris No Vote:None Absent:Suffredin, Wynne Motion: Councilmember Braithwaite Second: Councilmember Reid *Watch* CM1. Minutes of the Regular City Council meeting of April 11, 2022 were approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Nieuwsma, Burns, Revelle,Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A1. The City of Evanston Payroll for the period of March 28, 2022, through April 10, 2022, in the amount of Bills List April 26, 2022, in the amount of $2,838,462.66, for $3,809,637.51 was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A2. Contract Award with Christy Webber & Company Landscape for 2022 Citywide Landscape Maintenance (Bid 22-20) was approved. For Action Item Approved 6 - 1 Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Geracaris No Vote:Reid Absent:Suffredin, Wynne Motion: Councilmember Nieuwsma Second: Councilmember Braithwaite Watch A3. Contract Award with Herrera Landscape and Snow Removal Inc., for Park Mowing Services (Bid 22-21) was approved. For Action Approved on Consent Agenda CM1.Page 18 of 607 Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A4. Contract with Kathryn Dolan for the Evanston Gymnastics Program at the Chandler-Newberger Recreation Center was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A5. Contract with Suburban Tree Consortium for the Purchase of Trees and Planting Services for Spring 2022 was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A6. Contract with Joel Kennedy Constructing Corp. for 2022 Water Main Improvements and Street Resurfacing Project (Bid 22-05) was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A7. Sole-Source Four-Year Contract with Simple Recycling Illinois for Textile Collection Services to Evanston Community Members was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None CM1.Page 19 of 607 Absent:Suffredin, Wynne A8. One Year Sole-Source, Renewal Service Agreement with Tyler Technologies for Financial Management and Human Resources Software was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A9. Agreement to Purchase Metro Ethernet ISP Service from Comcast was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A10. Agreement to Purchase ISP Service from Illinois Century Network - Department of Innovation and Technology was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A11. Special Event: Lunar Eclipse Jam at the Arrington Lakefront Lagoon was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne CM1.Page 20 of 607 A12. Ordinance 33-O-22 Approval of the Proposed First Amendment to the Five-Fifths Redevelopment Project Area was adopted. Councilmember Burns moved to suspend the rules to introduce and act simultaneously Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne For Action Item Adopted 7 - 0 Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne Motion: Councilmember Burns Second: Councilmember Nieuwsma Motion: Councilmember Burns Second: Councilmember Reid Watch A13. Ordinance 30-O-22, Amending City Code Sections 10-4 “Stopping, Standing or Parking” was held in committee. For Action Item Held in Committee A14. Ordinance 31-O-22,Vacating the North-South Alley East of Central Park Avenue and North of Payne Street was approved. For Action Adopted on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A15. Ordinance 35-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2949 Payne Street was adopted. For Action Adopted on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, CM1.Page 21 of 607 Geracaris No Vote:None Absent:Suffredin, Wynne A16. Ordinance 36-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2223 Central Park Avenue was adopted. For Action Adopted on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A17. Ordinance 37-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2209 Central Park Avenue was adopted. For Action Adopted on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A18. Ordinance 38-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2219 Central Park Avenue was adopted. . For Action Adopted on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A19. Ordinance 39-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2215 Central Park Avenue was adopted. For Action Adopted on Consent Agenda CM1.Page 22 of 607 Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A20. Ordinance 40-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2205 Central Park Avenue was adopted. For Action Adopted on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A21. Ordinance 41-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2153 Central Park Avenue was adopted. For Action Adopted on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne A22. Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and Bicycle Routes" was held until the May 9th City Council Meeting. Councilmember Nieuwsma moved to hold the Ordinance until the next City Council meeting For Action Item Held Until the May 9th City Council Meeting Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne Motion: Councilmember Braithwaite Second: Councilmember Reid Motion: Councilmember Nieuwsma Second: Councilmember Reid Watch CM1.Page 23 of 607 A23. Ordinance 29-O-22, Amending City Code Title 4–Building Regulations and Title 5 - Housing Regulations was adopted. For Action Item Adopted 6 - 0 Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Geracaris No Vote:None Absent:Suffredin, Wynne, Reid Motion: Councilmember Nieuwsma Second: Councilmember Reid Watch P1. Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project Review (DAPR)" of the City Code was held in committee. For Action Item Held in Committee P2. Ordinance 18-O-22, Approving a Major Variation Pursuant to City Code 6-3-8-10(D) for the Property Located at 1706-10 Sherman Avenue was adopted. For Action Item Adopted 7 - 0 Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne Motion: Councilmember Nieuwsma Second: Councilmember Kelly Watch P3. Ordinance 28-O-22, Granting a Special Use Permit for a Resale Establishment, at 2424 Oakton Street in the C1 Commercial District and the oRD Redevelopment Overlay District was adopted. For Action Adopted on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne H1. Ordinance 19-O-22, Amending Portions of the City Code 9-5-20, “Noises Prohibited” was set to the Human Services Committee. Councilmember Revelle moved to amend the Ordinance Motion: Watch CM1.Page 24 of 607 Yes Vote:Kelly, Braithwaite,Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne Councilmeber Reid moved to send the Ordinance back to the Human Services Committee For Action Item Sent to the Human Services Committee 7 - 1 Yes Vote:Kelly, Wynne, Nieuwsma, Suffredin, Burns,Revelle, Reid, Geracaris No Vote:Braithwaite Absent:Wynne Councilmember Revelle Second: Councilmember Reid Motion: Councilmember Reid Second: Councilmember Geracaris R1. Resolution 26-R-22, Updating the Lighthouse Landing Committee was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne F1. Ordinance 26-O-22, authorizing the Interim City Manager to increase the total fiscal year 2021 budget was held until the May 9th City Council Meeting. Councilmember Kelly moved to hold the Ordinance until the May 9th Council Meeting Councilmember Nieuwsma moved to overturn the hold Yes Vote:Braithwaite, Wynne, Nieuwsma, Suffredin,Revelle, Geracaris No Vote:Kelly,Burns, Reid Motion: Councilmember Nieuwsma Second: Councilmember Reid Motion: Councilmember Kelly Second: Councilmember Reid Motion: Councilmember Nieuwsma Watch CM1.Page 25 of 607 Absent:Wynne For Action Item Held Until the May 9th Council Meeting Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Suffredin,Burns, Revelle, Reid, Geracaris No Vote:None Absent:Wynne Second: Councilmember Braithwaite AP1. Approval of Reappointments to Boards, Commissions and Committees was approved. For Action Approved on Consent Agenda Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Geracaris No Vote:None Absent:Suffredin, Wynne Call of the Wards Ward 1:Expressed condolences to the family of Adam Abajian Watch Ward 2:No Report Ward 3:No Report Ward 4: Expressed condolences to the family of Adam Abajian 4th Ward Meeting Tuesday May 3rd 7:00 p.m. Redistricting Committee Meeting May 10th 7:00 p.m. Watch Ward 5:5th Ward Meeting Thursday April 28 7:00 p.m. Expressed condolences to the family of Adam Abajian Watch Ward 6:No Report Ward 7:Community Briefing Thursday April 28 7:00 p.m.Watch Ward 8:8th Ward Meeting Thursday April 28 6:00 p.m. Expressed condolences to the family of Adam Abajian Watch Ward 9:9th Ward Meeting May 5th 7:00 p.m.Watch Adjournment Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. CM1.Page 26 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity Date: May 9, 2022 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of April 11, 2022, through April 24, 2022, in the amount of $2,741,927.00. Bills List for May 10, 2022, in the amount of $3,068,514.95, and credit card activity for the period ending March 26, 2021, in the amount of $193,188.36. Council Action: For Action Summary: Payroll – April 11, 2022, through April 24, 2022 $ 2,741,927.00 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – May 10, 2022 FY22, $ 3,068,514.95 General Fund Amount – Bills list $ 650,361.93 General Fund- Advanced Checks $ 4,370.56 $ 654,732.49 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 5,810,441.95 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 05.10.2022 FY22 BILLS LIST March 2022 Transactions A1.Page 27 of 607 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount 259711 - EYE MED VISION CARE 05/10/2022 05/10/2022 4,085.94 Invoice Transactions 1 $4,085.94 123581 - GUARDIAN 05/10/2022 05/10/2022 18,736.21 106088 - METLIFE SMALL BUSINESS CENTER 05/10/2022 05/10/2022 18,604.55 Invoice Transactions 2 $37,340.76 103120 - LURVEY LANDSCAPE SUPPLY 05/10/2022 05/10/2022 87.60 103120 - LURVEY LANDSCAPE SUPPLY 05/10/2022 05/10/2022 151.00 Invoice Transactions 2 $238.60 101192 - CONSERV FS 05/10/2022 05/10/2022 1,077.00 Invoice Transactions 1 $1,077.00 104107 - PITNEY BOWES 05/10/2022 05/10/2022 395.65 Invoice Transactions 1 $395.65 Invoice Transactions 1 $395.65 Invoice Transactions 1 $395.65 303856 - ROBERT HALF INTERNATIONAL 05/10/2022 05/10/2022 2,079.00 303856 - ROBERT HALF INTERNATIONAL 05/10/2022 05/10/2022 1,992.38 Invoice Transactions 2 $4,071.38 18930 - WOMEN LEGACY PROJECT 05/10/2022 05/10/2022 2,120.00 Invoice Transactions 1 $2,120.00 104841 - SOUL CREATIONS 05/10/2022 05/10/2022 1,500.00 Invoice Transactions 1 $1,500.00 17429 - CITYFRONT INNOVATIONS, LLC 05/10/2022 05/10/2022 176.40 17098 - PHOENIX SECURITY LTD 05/10/2022 05/10/2022 7,011.50 17098 - PHOENIX SECURITY LTD 05/10/2022 05/10/2022 7,539.68 Invoice Transactions 3 $14,727.58 18864 - STANTON CHASE INTERNATIONAL, INC.05/10/2022 05/10/2022 39,189.45 Invoice Transactions 1 $39,189.45 Invoice Transactions 8 $61,608.41 12151 - MULTILINGUAL CONNECTIONS LLC 05/10/2022 05/10/2022 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 05/10/2022 05/10/2022 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 05/10/2022 05/10/2022 175.00 Invoice Transactions 3 $525.00 Invoice Transactions 3 $525.00 11992 - COLLECTIVE RESOURCE INC.05/10/2022 05/10/2022 39.00 Invoice Transactions 1 $39.00 Invoice Transactions 1 $39.00 121566 - CHMARA, ROM C 05/10/2022 05/10/2022 5,490.00 Invoice Transactions 1 $5,490.00 Invoice Transactions 1 $5,490.00 13647 - IDENTITY 05/10/2022 05/10/2022 1,000.00 18931 - INNOVATE!05/10/2022 05/10/2022 990.00 Invoice Transactions 2 $1,990.00 Invoice Transactions 2 $1,990.00 Invoice Transactions 15 $69,652.41 15421 - ROYAL REPORTING SERVICES, INC.05/10/2022 05/10/2022 107.80 15702 - VERITEXT LEGAL SOLUTIONS 05/10/2022 05/10/2022 423.00 Invoice Transactions 2 $530.80 122375 - LAW BULLETIN PUBLISHING COMPANY 05/10/2022 05/10/2022 155.00 Invoice Transactions 1 $155.00 Invoice Transactions 3 $685.80 Invoice Transactions 3 $685.80 163373 - HEALTH ENDEAVORS, S.C.05/10/2022 05/10/2022 745.00 13247 - STANARD & ASSOCIATES 05/10/2022 05/10/2022 3,600.00 Invoice Transactions 2 $4,345.00 Invoice Transactions 2 $4,345.00 18838 - NANO TECH COMPUTER SERVICES LLC 05/10/2022 05/10/2022 506.25 Invoice Transactions 1 $506.25 314494 - NETMOTION WIRELESS 05/10/2022 05/10/2022 4,786.06 11381 - SHI INTERNATIONAL CORP 05/10/2022 05/10/2022 39,705.00 Invoice Transactions 2 $44,491.06 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/10/2022 05/10/2022 1,336.09 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/10/2022 05/10/2022 2,735.13 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/10/2022 05/10/2022 2,645.09 Invoice Transactions 3 $6,716.31 100401 - COMCAST CABLE 05/10/2022 05/10/2022 1,487.36 Invoice Transactions 1 $1,487.36 Invoice Transactions 7 $53,200.98 18921 - LAURYN SCHERB 05/10/2022 05/10/2022 220.00 18920 - TODD PRICE 05/10/2022 05/10/2022 290.00 15491 - BARNACLE PARKING ENFORCEMENT 05/10/2022 05/10/2022 50.00 103795 - NORTH SHORE TOWING 05/10/2022 05/10/2022 75.00 103795 - NORTH SHORE TOWING 05/10/2022 05/10/2022 75.00 METLIFE MONTHLY INVOICE Account 21640 - DENTAL INSURANCE Totals Account 41080 - RESERVES-MERRICK ROSE GAR SUPPLIES FOR ROSE GARDEN EYEMED MONTHLY INVOICE Account 21639 - VISION INSURANCE DEDUCTI Totals Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL MONTHLY INVOICE Invoice Description Fund 100 - GENERAL FUND Account 21639 - VISION INSURANCE DEDUCTI PRINTING SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1400 - CITY CLERK Totals Account 41223 - RSRV - FIELD USE FEES REC Totals Department 14 - CITY CLERK Business Unit 1400 - CITY CLERK Account 65095 - OFFICE SUPPLIES ROSE GARDEN SUPPLIES Account 41080 - RESERVES-MERRICK ROSE GAR Totals Account 41223 - RSRV - FIELD USE FEES REC FIELD MAINTENANCE SUPPLIES LEGACY CONFERENCE 2022 Account 62295 - TRAINING & TRAVEL Totals Account 62490 - OTHER PROGRAM COSTS REPARATIONS DINNER LIBATION TEMP SERVICE-MICHELE AGDODZA TEMP SERVICE-MICHELE AGDODZA Account 61055 - TEMPORARY EMPLOYEES Totals Account 62295 - TRAINING & TRAVEL Department 14 - CITY CLERK Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 61055 - TEMPORARY EMPLOYEES Account 62512 - RECRUITMENT Totals Business Unit 1505 - CITY MANAGER Totals Business Unit 1510 - PUBLIC INFORMATION SECURITY GUARDS-MORTON CIVIC CENTER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62512 - RECRUITMENT CITY MANAGER SEARCH Account 62490 - OTHER PROGRAM COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS TRANSLATION SERVICES SECURITY GUARDS- ROBERT CROWN CENTER Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1535 - OFFICE OF SUSTAINABILITY Totals Business Unit 1570 - ACCOUNTING Business Unit 1510 - PUBLIC INFORMATION Totals Business Unit 1535 - OFFICE OF SUSTAINABILITY Account 62490 - OTHER PROGRAM COSTS COMPOST SERVICE Account 62490 - OTHER PROGRAM COSTS TRANSLATION SERVICES TRANSLATION SERVICES TRANSLATION SERVICES Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1580 - COMMUNITY ARTS Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1580 - COMMUNITY ARTS Account 66040 - GENERAL ADMINISTRATION & SUPPORT SPECIAL PROJECT ARTS GRANT NEIGHBORHOOD ARTS GRANT Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Account 62185 - CONSULTING SERVICES ACCOUNTING SERVICES APR 2022 Account 62185 - CONSULTING SERVICES Totals Business Unit 1570 - ACCOUNTING Totals Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES Account 65010 - BOOKS, PUBLICATIONS, MAPS LEGAL RESEARCH PACKAGE Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Business Unit 1705 - LEGAL ADMINISTRATION Account 62345 - COURT COST/LITIGATION TRANSCRIPTION SERVICES - WITTENBERG TRANSCRIPTION SERVICES - WEBER Account 62345 - COURT COST/LITIGATION Totals Account 62340 - IT COMPUTER SOFTWARE SOLE-SOURCE PURCHASE OF NETMOTION MOBILITY ANNUAL SOURCEWELL PURCHASE OF SECURITY INFO AND EVENT MGMT Account 62340 - IT COMPUTER SOFTWARE Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62185 - CONSULTING SERVICES CONSULTING SERVICE WEEK EDNING Account 62185 - CONSULTING SERVICES Totals EMPLOYMENT TESTING-HEALTH ENDEAVORS EMPLOYMENT TESTING-STANARD & ASSOC. Account 62160 - EMPLOYMENT TESTING SERVICES Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES MAY 2022 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Account 62380 - COPY MACHINE CHARGES COPIER CHARGERS COPIER CHARGERS COPIER CHARGERS Account 62380 - COPY MACHINE CHARGES Totals BOOT 4/26/22 BOOT 4/26/22 Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 62451 - TOWING AND BOOTING CONTRACTS TOW REFUND TOW REFUND REPLACEMENT UNIT SHIPPING FEE Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Run by Tera Davis on 05/03/2022 01:11:22 PM Page 2 of 34 A1.Page 28 of 607 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 103795 - NORTH SHORE TOWING 05/10/2022 05/10/2022 75.00 103795 - NORTH SHORE TOWING 05/10/2022 05/10/2022 75.00 Invoice Transactions 7 $860.00 Invoice Transactions 7 $860.00 100401 - COMCAST CABLE 05/10/2022 05/10/2022 325.98 18922 - COOK COUNTY DEPT. OF PUBLIC HEALTH 05/10/2022 05/10/2022 150.00 120286 - JOHNSON CONTROLS FIRE PROTECTION LP 05/10/2022 05/10/2022 1,203.00 12792 - UNIFIRST CORPORATION 05/10/2022 05/10/2022 104.77 12792 - UNIFIRST CORPORATION 05/10/2022 05/10/2022 104.77 12792 - UNIFIRST CORPORATION 05/10/2022 05/10/2022 104.77 12792 - UNIFIRST CORPORATION 05/10/2022 05/10/2022 104.77 Invoice Transactions 7 $2,098.06 235507 - A & J SEWER SERVICE 05/10/2022 05/10/2022 678.00 Invoice Transactions 1 $678.00 104107 - PITNEY BOWES 05/10/2022 05/10/2022 3,409.95 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 459.00 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 74.58 322695 - ECO-CLEAN MAINTENANCE 05/10/2022 05/10/2022 6,944.85 317013 - H-O-H WATER TECHNOLOGY 05/10/2022 05/10/2022 811.09 Invoice Transactions 5 $11,699.47 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 4,887.79 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 6,623.06 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 667.76 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 75.44 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 35.33 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 50.58 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 311.28 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 574.94 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 147.36 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 5,501.10 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 1,137.46 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 1,076.11 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 239.06 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 738.58 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 920.59 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 22.61 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 264.08 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 52.68 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 116.43 Invoice Transactions 19 $23,442.24 101064 - CINTAS #22 05/10/2022 05/10/2022 75.13 Invoice Transactions 1 $75.13 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 05/10/2022 05/10/2022 28.90 Invoice Transactions 1 $28.90 Invoice Transactions 34 $38,021.80 Invoice Transactions 50 $96,427.78 291625 - THE PRINTED WORD, INC.05/10/2022 05/10/2022 35.00 291625 - THE PRINTED WORD, INC.05/10/2022 05/10/2022 35.00 Invoice Transactions 2 $70.00 101749 - EVANSTON PHOTOGRAPHIC STUDIOS 05/10/2022 05/10/2022 2,280.00 103536 - MOTOROLA SOLUTIONS, INC.05/10/2022 05/10/2022 2,299.00 Invoice Transactions 2 $4,579.00 101109 - CLIA LABORATORY PROGRAM 05/10/2022 05/10/2022 180.00 Invoice Transactions 1 $180.00 10357 - AXON 05/10/2022 05/10/2022 58,049.23 10357 - AXON 05/10/2022 05/10/2022 252,950.81 Invoice Transactions 2 $311,000.04 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 87.74 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 91.23 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 26.39 Invoice Transactions 3 $205.36 Invoice Transactions 10 $316,034.40 102667 - J. G. UNIFORMS, INC.05/10/2022 05/10/2022 176.00 104618 - SCHWEITZER EMBLEM COMPANY 05/10/2022 05/10/2022 867.55 Invoice Transactions 2 $1,043.55 Invoice Transactions 2 $1,043.55 101769 - PETTY CASH 05/10/2022 05/10/2022 230.00 Invoice Transactions 1 $230.00 Invoice Transactions 1 $230.00 101711 - EVANSTON ATHLETIC CLUB 05/10/2022 05/10/2022 213.90 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC.05/10/2022 05/10/2022 200.00 103824 - NORTHWEST POLICE ACADEMY 05/10/2022 05/10/2022 100.00 101769 - PETTY CASH 05/10/2022 05/10/2022 15.00 121551 - MONTANELLI, SUSAN 05/10/2022 05/10/2022 231.40 128958 - TOSHA WILSON 05/10/2022 05/10/2022 234.08 252576 - Vycheslav Leontiev 05/10/2022 05/10/2022 175.00 Invoice Transactions 7 $1,169.38 Invoice Transactions 7 $1,169.38 103795 - NORTH SHORE TOWING 05/10/2022 05/10/2022 50.00 Invoice Transactions 1 $50.00 Invoice Transactions 1 $50.00 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 62.87 Invoice Transactions 1 $62.87 Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES BOOT 4/19/22 BOOT 4/18/22 Account 62451 - TOWING AND BOOTING CONTRACTS Totals MATS FOR SERVICE CENTER 2022 MATS FOR SERVICE CENTER 2022 Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62245 - OTHER EQMT MAINTENANCE UTILITIES XFINITY PD MAY 22 FOUNTAIN SQUARE INSPECTION VALVE WORK COMPLETED AT CIVIC CENTER MATS FOR SERVICE CENTER 2022 MATS FOR SERVICE CENTER 2022 CIVIC CENTER PEST CONTROL PEST CONTROL BENT PARK JANITORIAL SERVICES AT VARIOUS CITY FACILITIES CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals TRIPLE BASIN PUMPING Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS POSTAGE METER SERVICE AND SUPPLIES UTILITIES MC SQUARED MARCH 22 FACILITIES UTILITIES MC SQUARED MARCH 22 FACILITIES UTILITIES MC SQUARED MARCH 22 FACILITIES UTILITIES MC SQUARED MARCH 22 FACILITIES UTILITIES MC SQUARED MARCH 22 FACILITIES Account 64005 - ELECTRICITY UTILITIES MC SQUARED MARCH 22 FACILITIES UTILITIES MC SQUARED MARCH 22 FACILITIES UTILITIES MC SQUARED MARCH 22 FACILITIES UTILITIES MC SQUARED MAR 22 FIRE UTILITIES MC SQUARED MAR 22 FIRE UTILITIES MC SQUARED MAR 22 FIRE UTILITIES MC SQUARED MAR 22 UTILITIES MC SQUARED MAR 22 UTILITIES MC SQUARED MARCH 22 FACILITIES UTILITIES MC SQUARED MAR 22 FIRE UTILITIES MC SQUARED MAR 22 FIRE UTILITIES MC SQUARED MAR 22 FIRE UTILITIES MC SQUARED MAR 22 FIRE Business Unit 1950 - FACILITIES Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 22 - POLICE Account 65020 - CLOTHING Totals Account 65085 - MINOR EQUIPMENT & TOOLS WORK GLOVES FOR STAFF Account 65085 - MINOR EQUIPMENT & TOOLS Totals UTILITIES MC SQUARED MAR 22 Account 64005 - ELECTRICITY Totals Account 65020 - CLOTHING YEARLY FLEET UNIFORM AGREEMENT Account 62272 - OTHER PROFESSIONAL SERVICES EPD PORTRAIT/PRODUCTION ANNUAL SUBSCRIPTION - TEXT A TIP (5/2022 - 5/2023) Account 62272 - OTHER PROFESSIONAL SERVICES Totals Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING PRINTING SERVICES - BUSINESS CARDS PRINTING SERVICES - BUSINESS CARDS Account 62210 - PRINTING Totals UTILITY - CAMERAS UTILITY - CAMERAS (3/1 - 3/30) UTILITY - CAMERAS (3/3 - 4/1) Account 64005 - ELECTRICITY Totals BODY-WORN CAMERAS BODY-WORN CAMERAS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY Account 62360 - MEMBERSHIP DUES CLIA LABORATORY PROGRAM Account 62360 - MEMBERSHIP DUES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Business Unit 2230 - JUVENILE BUREAU Account 62490 - OTHER PROGRAM COSTS PETTY CASH - OFFICE OF ADMIN Account 62490 - OTHER PROGRAM COSTS Totals POLICE PATCHES Account 65020 - CLOTHING Totals Business Unit 2210 - PATROL OPERATIONS Totals Business Unit 2205 - POLICE ADMINISTRATION Totals Business Unit 2210 - PATROL OPERATIONS Account 65020 - CLOTHING UNIFORM TRAINING - CLOSE QUARTER HANDGUN SKILLS II TRAINING - COLLECTIVE BARGAINING TRENDS PETTY CASH - OFFICE OF ADMIN 2022 ENGAGE 311 CONFERENCE ILETSB WOMEN'S POLICE CONFERENCE Business Unit 2230 - JUVENILE BUREAU Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL HEALTH CLUB USAGE - MARCH 2022 Business Unit 2270 - TRAFFIC BUREAU Totals Business Unit 2280 - ANIMAL CONTROL Account 62225 - BLDG MAINTENANCE SERVICES PEST CONTROL - ANIMAL SHELTER (APR 22) Business Unit 2270 - TRAFFIC BUREAU Account 62451 - TOWING AND BOOTING CONTRACTS LOCKOUT Account 62451 - TOWING AND BOOTING CONTRACTS Totals TRAINING REIMBURSEMENT - PSI SERVICES Account 62295 - TRAINING & TRAVEL Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Account 62225 - BLDG MAINTENANCE SERVICES Totals Run by Tera Davis on 05/03/2022 01:11:22 PM Page 3 of 34 A1.Page 29 of 607 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 259.70 Invoice Transactions 1 $259.70 Invoice Transactions 2 $322.57 10007 - B&H PHOTO VIDEO 05/10/2022 05/10/2022 493.00 Invoice Transactions 1 $493.00 Invoice Transactions 1 $493.00 322695 - ECO-CLEAN MAINTENANCE 05/10/2022 05/10/2022 3,395.26 101134 - COLLEY ELEVATOR CO.05/10/2022 05/10/2022 322.00 Invoice Transactions 2 $3,717.26 101062 - CINTAS 05/10/2022 05/10/2022 60.92 Invoice Transactions 1 $60.92 Invoice Transactions 3 $3,778.18 Invoice Transactions 27 $323,121.08 104126 - PAUL J. POLEP 05/10/2022 05/10/2022 150.00 Invoice Transactions 1 $150.00 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 97.23 Invoice Transactions 1 $97.23 294626 - ARTISTIC ENGRAVING 05/10/2022 05/10/2022 1,176.32 102879 - KNOX COMPANY 05/10/2022 05/10/2022 2,742.00 Invoice Transactions 2 $3,918.32 Invoice Transactions 4 $4,165.55 18302 - ANTHONY YEE 05/10/2022 05/10/2022 41.00 102179 - GRIZELY JR., MATTHEW 05/10/2022 05/10/2022 41.00 Invoice Transactions 2 $82.00 100316 - ANDRES MEDICAL BILLING 05/10/2022 05/10/2022 8,332.70 322695 - ECO-CLEAN MAINTENANCE 05/10/2022 05/10/2022 694.48 Invoice Transactions 2 $9,027.18 18327 - US GAS 05/10/2022 05/10/2022 142.00 101350 - W S DARLEY & CO 05/10/2022 05/10/2022 3,615.00 Invoice Transactions 2 $3,757.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 52.63 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 253.76 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 89.67 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 68.32 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 242.91 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 98.74 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 83.74 Invoice Transactions 7 $889.77 100158 - AIR ONE EQUIPMENT 05/10/2022 05/10/2022 30.00 Invoice Transactions 1 $30.00 101960 - FOX VALLEY FIRE & SAFETY 05/10/2022 05/10/2022 149.49 101960 - FOX VALLEY FIRE & SAFETY 05/10/2022 05/10/2022 149.49 101960 - FOX VALLEY FIRE & SAFETY 05/10/2022 05/10/2022 149.49 101960 - FOX VALLEY FIRE & SAFETY 05/10/2022 05/10/2022 149.49 Invoice Transactions 4 $597.96 16846 - GREYS APPLIANCE REPAIR INC.05/10/2022 05/10/2022 210.00 102277 - HASTINGS AIR-ENERGY CONTROL 05/10/2022 05/10/2022 363.55 Invoice Transactions 2 $573.55 Invoice Transactions 20 $14,957.46 Invoice Transactions 24 $19,123.01 103600 - NACCHO 05/10/2022 05/10/2022 535.00 Invoice Transactions 1 $535.00 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 65.89 Invoice Transactions 1 $65.89 Invoice Transactions 2 $600.89 18714 - AMITA HEALTH 04/29/2022 05/10/2022 1,111.08 Invoice Transactions 1 $1,111.08 Invoice Transactions 1 $1,111.08 102490 - ILLINOIS ASSOCIATION OF CODE ENFORCEMENT 05/10/2022 05/10/2022 55.00 Invoice Transactions 1 $55.00 121344 - IDEXX DISTRIBUTION, INC.05/10/2022 05/10/2022 5,097.92 Invoice Transactions 1 $5,097.92 314306 - CINTAS CORPORATION #2 05/10/2022 05/10/2022 149.36 Invoice Transactions 1 $149.36 12458 - FINEST COURIER LOGISTICS 05/10/2022 05/10/2022 35.00 Invoice Transactions 1 $35.00 Invoice Transactions 4 $5,337.28 18545 - CANDICE MITCHELL 05/10/2022 05/10/2022 254.88 Invoice Transactions 1 $254.88 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 32.19 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 12.34 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 4.28 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 9.17 Invoice Transactions 4 $57.98 Invoice Transactions 5 $312.86 Invoice Transactions 12 $7,362.11 Account 65125 - OTHER COMMODITIES Totals Business Unit 2291 - PROPERTY BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2280 - ANIMAL CONTROL Totals Business Unit 2291 - PROPERTY BUREAU Account 65125 - OTHER COMMODITIES CAMERA BATTERIES (EVIDENCE TECH) Account 64005 - ELECTRICITY UTILITY - ANIMAL SHELTER (3/3 - 4/5) Account 64005 - ELECTRICITY Totals Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62295 - TRAINING & TRAVEL Account 65125 - OTHER COMMODITIES FLOOR MATS Account 65125 - OTHER COMMODITIES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Account 62225 - BLDG MAINTENANCE SERVICES JANITORIAL SERVICES AT VARIOUS CITY FACILITIES FIRE ALARM TESTING Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 65125 - OTHER COMMODITIES Totals Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2315 - FIRE SUPPRESSION Account 65095 - OFFICE SUPPLIES Totals Account 65125 - OTHER COMMODITIES ENGRAVED BADGES FOR NEW FIREFIGHTERS KEY SECURE FOR FIRE VEHICLES REIMBURSEMENT: SEMINAR REGISTRATION FEE Account 62295 - TRAINING & TRAVEL Totals Account 65095 - OFFICE SUPPLIES FIRE DEPT OFFICE SUPPLIES Account 65015 - CHEMICALS/ SALT AMBULANCE OXYGEN CHEMICALS FOR FIRE SUPPRESSION Account 65015 - CHEMICALS/ SALT Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS AMBULANCE CHARGES- MARCH 2022 JANITORIAL SERVICES AT VARIOUS CITY FACILITIES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62360 - MEMBERSHIP DUES REIMBURSEMENT: PARAMEDIC LICENSE RENEWAL REIMBURSEMENT: PARAMEDIC LICENSE RENEWAL Account 62360 - MEMBERSHIP DUES Totals JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES FIRE STATION FIRE ALARM TESTING FIRE STATION FIRE ALARM TESTING FIRE STATION FIRE ALARM TESTING FIRE STATION FIRE ALARM TESTING Account 65125 - OTHER COMMODITIES Totals Account 65095 - OFFICE SUPPLIES DECALS Account 65095 - OFFICE SUPPLIES Totals Account 65125 - OTHER COMMODITIES Business Unit 2407 - HEALTH SERVICES ADMIN Account 62360 - MEMBERSHIP DUES 2022-2023 LHD MEMBERSHIP DUES RENEWAL Account 62360 - MEMBERSHIP DUES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Account 65625 - FURNITURE & FIXTURES APPLIANCE REPAIR ENGRAVED BADGES FOR NEW FIREFIGHTERS Account 65625 - FURNITURE & FIXTURES Totals Business Unit 2420 - COVID CONTACT TRACING Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Account 62360 - MEMBERSHIP DUES 2022 MEMBERSHIP-DICICCO Business Unit 2420 - COVID CONTACT TRACING Account 65075 - MEDICAL & LAB SUPPLIES COVID SUPPLIES Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2407 - HEALTH SERVICES ADMIN Totals COURIER TO IDPH Account 65075 - MEDICAL & LAB SUPPLIES Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Totals Account 62477 - PHEP GRANT-EXPENSE FIRST AID CABINET SUPPLY Account 62477 - PHEP GRANT-EXPENSE Totals Account 65075 - MEDICAL & LAB SUPPLIES Account 62360 - MEMBERSHIP DUES Totals Account 62472 - BEACH WATER TESTING EXP BEACH WATER TESTING SUPPLIES Account 62472 - BEACH WATER TESTING EXP Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 2445 - HUMAN SERVICES Totals Department 24 - HEALTH Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 2445 - HUMAN SERVICES Account 62295 - TRAINING & TRAVEL REIMBURSEMENT: TRAINING Account 62295 - TRAINING & TRAVEL Totals Run by Tera Davis on 05/03/2022 01:11:22 PM Page 4 of 34 A1.Page 30 of 607 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 103885 - OFFICE DEPOT INC.05/10/2022 05/10/2022 49.37 Invoice Transactions 1 $49.37 Invoice Transactions 1 $49.37 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 163.44 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 157.96 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 128.14 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 116.60 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 66.71 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 209.04 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 22.88 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 116.88 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 135.54 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 29.34 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 956.18 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 10.44 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 237.41 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 27.68 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 271.37 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 167.44 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 117.48 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 226.95 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 22.97 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 44.32 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 24.50 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 155.17 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 20.40 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 485.60 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 37.53 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 38.07 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 31.22 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 19.22 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 37.65 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 30.56 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 157.60 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 75.39 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 58.34 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 265.33 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 44.19 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 26.41 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 4.84 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 85.37 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 72.65 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 28.04 Invoice Transactions 40 $4,926.85 103744 - NICOR 05/10/2022 05/10/2022 379.29 103744 - NICOR 05/10/2022 05/10/2022 57.15 103744 - NICOR 05/10/2022 05/10/2022 192.09 103744 - NICOR 05/10/2022 05/10/2022 66.25 Invoice Transactions 4 $694.78 Invoice Transactions 44 $5,621.63 100177 - ALLEGRA PRINT & IMAGING 05/10/2022 05/10/2022 86.00 Invoice Transactions 1 $86.00 102755 - JORSON & CARLSON 05/10/2022 05/10/2022 87.00 Invoice Transactions 1 $87.00 15844 - DUAL TEMP COMPANIES OF IL 05/10/2022 05/10/2022 1,438.94 15844 - DUAL TEMP COMPANIES OF IL 05/10/2022 05/10/2022 3,828.27 Invoice Transactions 2 $5,267.21 18810 - BRENDAN BEHAN 05/10/2022 05/10/2022 724.10 18774 - KATIA ADAMS 05/10/2022 05/10/2022 273.00 103929 - OPEN STUDIO PROJECT 05/10/2022 05/10/2022 2,860.50 Invoice Transactions 3 $3,857.60 10888 - MAGIC BY RANDY INC. 05/10/2022 05/10/2022 300.00 Invoice Transactions 1 $300.00 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 23,923.15 Invoice Transactions 1 $23,923.15 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 148.36 12792 - UNIFIRST CORPORATION 05/10/2022 05/10/2022 63.80 12792 - UNIFIRST CORPORATION 05/10/2022 05/10/2022 63.80 Invoice Transactions 3 $275.96 Invoice Transactions 12 $33,796.92 10273 - EVP ACADEMIES, LLC 05/10/2022 05/10/2022 2,055.90 14608 - ROBOTHINK, LLC 05/10/2022 05/10/2022 596.75 17685 - SNAPOLOGY OF CHICAGO 05/10/2022 05/10/2022 2,801.00 17685 - SNAPOLOGY OF CHICAGO 05/10/2022 05/10/2022 2,301.00 17685 - SNAPOLOGY OF CHICAGO 05/10/2022 05/10/2022 520.00 Invoice Transactions 5 $8,274.65 18667 - OFFICIAL FINDERS, LLC 05/10/2022 05/10/2022 100.00 Invoice Transactions 1 $100.00 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 704.14 Invoice Transactions 1 $704.14 Invoice Transactions 7 $9,078.79 100177 - ALLEGRA PRINT & IMAGING 05/10/2022 05/10/2022 105.00 Invoice Transactions 1 $105.00 104914 - STA-KLEEN INC.05/10/2022 05/10/2022 51.00 Invoice Transactions 1 $51.00 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 82.80 Invoice Transactions 1 $82.80 Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Business Unit 3025 - PARK UTILITIES Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Department 30 - PARKS AND RECREATION Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED Business Unit 3030 - CROWN COMMUNITY CENTER Account 62210 - PRINTING BUSINESS CARD PRINTING Account 62210 - PRINTING Totals UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3025 - PARK UTILITIES Totals Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR SPRING SESSION CLASS INSTRUCTOR SPRING SESSION CLASS INSTRUCTOR ART CLASS INSTRUCTORS Account 62505 - INSTRUCTOR SERVICES Totals LABOR AND SERVICE CHARGE INDUSTRIAL REFRIGERATION PREVENTATIVE MAINTENANCE Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals Account 62505 - INSTRUCTOR SERVICES Account 62245 - OTHER EQMT MAINTENANCE ICE SCRAPER KNIVES SHARPENED & HONED Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62251 - CROWN CENTER SYSTEMS REPAIR JANITORIAL SUPPLY JANITORIAL SUPPLY Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLY Account 62507 - FIELD TRIPS MAGIC CLASS SHOW PERFORMER Account 62507 - FIELD TRIPS Totals Account 64005 - ELECTRICITY CONTRACTED REFEREES Account 62508 - SPORTS OFFICIALS Totals Account 64005 - ELECTRICITY ELECTRIC SERVICE SNAPOLOGY CAMP SNAPOLOGY SPRING Account 62505 - INSTRUCTOR SERVICES Totals Account 62508 - SPORTS OFFICIALS Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES VOLLEYBALL CONTRACTOR ROBOTICS BATTLE SNAPOLOGY CAMP DUCT AND EQUIPMENT CLEANING FOR KITCHEN Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL (APRIL) Account 62210 - PRINTING BUSINESS CARDS Account 62210 - PRINTING Totals Account 62225 - BLDG MAINTENANCE SERVICES Account 64005 - ELECTRICITY Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62495 - LICENSED PEST CONTROL SERVICES Totals Run by Tera Davis on 05/03/2022 01:11:22 PM Page 5 of 34 A1.Page 31 of 607 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 1,415.74 Invoice Transactions 1 $1,415.74 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 85.16 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 93.88 Invoice Transactions 2 $179.04 Invoice Transactions 6 $1,833.58 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 57.81 Invoice Transactions 1 $57.81 16733 - CARL ROSENTHAL 05/10/2022 05/10/2022 5,209.40 15553 - JUDITH GRUBNER 05/10/2022 05/10/2022 1,029.60 11252 - SARAH KAISER 05/10/2022 05/10/2022 500.00 10511 - VIVIAN VISSER 05/10/2022 05/10/2022 535.00 10511 - VIVIAN VISSER 05/10/2022 05/10/2022 729.00 Invoice Transactions 5 $8,003.00 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 3,338.92 Invoice Transactions 1 $3,338.92 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 05/10/2022 05/10/2022 2,976.80 Invoice Transactions 1 $2,976.80 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 66.05 Invoice Transactions 1 $66.05 Invoice Transactions 9 $14,442.58 328421 - ENVIRONMENTAL SERVICES FIRM, INC.05/10/2022 05/10/2022 4,389.00 Invoice Transactions 1 $4,389.00 105576 - WILMETTE HARBOR ASSOC.05/10/2022 05/10/2022 123.30 Invoice Transactions 1 $123.30 Invoice Transactions 2 $4,512.30 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 112.16 Invoice Transactions 1 $112.16 Invoice Transactions 1 $112.16 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 57.87 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 121.15 Invoice Transactions 2 $179.02 Invoice Transactions 2 $179.02 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 68.10 Invoice Transactions 1 $68.10 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 152.30 Invoice Transactions 1 $152.30 103744 - NICOR 05/10/2022 05/10/2022 446.24 Invoice Transactions 1 $446.24 Invoice Transactions 3 $666.64 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 88.35 Invoice Transactions 1 $88.35 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 516.02 Invoice Transactions 1 $516.02 103744 - NICOR 05/10/2022 05/10/2022 305.36 Invoice Transactions 1 $305.36 Invoice Transactions 3 $909.73 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 53.21 Invoice Transactions 1 $53.21 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 1,000.68 Invoice Transactions 1 $1,000.68 Invoice Transactions 2 $1,053.89 102974 - MIKOLRAC, INC.05/10/2022 05/10/2022 1,600.00 18908 - MORRY SOCHAT 05/10/2022 05/10/2022 1,800.00 18909 - THE MIDNIGHT SUN BAND 05/10/2022 05/10/2022 2,200.00 Invoice Transactions 3 $5,600.00 Invoice Transactions 3 $5,600.00 Invoice Transactions 95 $77,856.61 101063 - CINTAS FIRST AID & SUPPLY 05/10/2022 05/10/2022 51.40 Invoice Transactions 1 $51.40 Invoice Transactions 1 $51.40 103120 - LURVEY LANDSCAPE SUPPLY 05/10/2022 05/10/2022 1,145.00 Invoice Transactions 1 $1,145.00 Invoice Transactions 1 $1,145.00 301861 - CHRISTY WEBBER & COMPANY 05/10/2022 05/10/2022 6,135.00 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 22.88 Invoice Transactions 2 $6,157.88 313067 - DES PLAINES MATERIAL & SUPPLY LLC 05/10/2022 05/10/2022 82.00 313067 - DES PLAINES MATERIAL & SUPPLY LLC 05/10/2022 05/10/2022 82.00 313067 - DES PLAINES MATERIAL & SUPPLY LLC 05/10/2022 05/10/2022 464.29 103120 - LURVEY LANDSCAPE SUPPLY 05/10/2022 05/10/2022 1,136.88 103617 - NATIONAL AWARDS & FINE GIFTS 05/10/2022 05/10/2022 28.00 Invoice Transactions 5 $1,793.17 Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL Account 65050 - BLDG MAINTENANCE MATERIAL SUPPLIES: JANITORIAL SUPPLIES: JANITORIAL Account 65050 - BLDG MAINTENANCE MATERIAL Totals Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 65025 - FOOD FIGURE DRAWING CLASS ART INSTRUCTION AT LEVY ART INSTRUCTION AT LEVY Account 62505 - INSTRUCTOR SERVICES Totals Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES PICKLE BALL WORKSHOPS SPRING LINE DANCING CLASSES Account 62165 - TESTING SERVICES WATER AND SEDIMENT TESTING SERVICES Account 62165 - TESTING SERVICES Totals Account 65110 - RECREATION SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3065 - BOAT RAMP OPERATIONS SENIOR MEAL FOOD PROGRAM Account 65025 - FOOD Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 3080 - BEACHES Totals Business Unit 3100 - SPORTS LEAGUES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL Business Unit 3080 - BEACHES Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals FUEL FOR LAKFRONT BOAT Account 65110 - RECREATION SUPPLIES Totals Business Unit 3065 - BOAT RAMP OPERATIONS Totals Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3100 - SPORTS LEAGUES Totals Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Business Unit 3605 - ECOLOGY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals GAS SERVICE Account 64015 - NATURAL GAS Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3605 - ECOLOGY CENTER Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 65090 - SAFETY EQUIPMENT FIRST AID CABINET MAINTENANCE Account 65090 - SAFETY EQUIPMENT Totals Account 62511 - ENTERTAIN/PERFORMER SERV Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Department 30 - PARKS AND RECREATION Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62511 - ENTERTAIN/PERFORMER SERV STARLIGHT CONCERT 2022 STARLIGHT CONCERT 2022 STARLIGHT CONCERT 2022 Account 62195 - LANDSCAPE MAINTENANCE SERVICES 2022 LANDSCAPE MAINTENANCE - ROBERT CROWN UTILITIES: MC SQUARED Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Business Unit 4320 - FORESTRY Totals Business Unit 4330 - GREENWAYS Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Business Unit 4320 - FORESTRY Account 65005 - AGRI/BOTANICAL SUPPLIES DAWES PARK MEMORIAL PLAQUARDS Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals Account 62199 - PARK MNTNCE & FURNITURE RPLCMN LIMESTONE SCREENINGS - LAKEFRONT PATH LIMESTONE SCREENINGS - LAKEFRONT PATH ELECTRIC PUMP GRADY BS Run by Tera Davis on 05/03/2022 01:11:22 PM Page 6 of 34 A1.Page 32 of 607 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 326038 - GOODMARK NURSERIES, LLC 05/10/2022 05/10/2022 165.00 326038 - GOODMARK NURSERIES, LLC 05/10/2022 05/10/2022 550.00 282802 - INTRINSIC PERENNIAL GARDENS, INC.05/10/2022 05/10/2022 51.50 282802 - INTRINSIC PERENNIAL GARDENS, INC.05/10/2022 05/10/2022 30.50 282802 - INTRINSIC PERENNIAL GARDENS, INC.05/10/2022 05/10/2022 106.50 102781 - KANKAKEE NURSERY 05/10/2022 05/10/2022 1,370.00 103120 - LURVEY LANDSCAPE SUPPLY 05/10/2022 05/10/2022 333.25 103120 - LURVEY LANDSCAPE SUPPLY 05/10/2022 05/10/2022 118.90 298497 - THE MULCH CENTER 05/10/2022 05/10/2022 368.00 Invoice Transactions 9 $3,093.65 103120 - LURVEY LANDSCAPE SUPPLY 05/10/2022 05/10/2022 9.60 Invoice Transactions 1 $9.60 100359 - ARLINGTON POWER EQUIPMENT 05/10/2022 05/10/2022 223.03 Invoice Transactions 1 $223.03 Invoice Transactions 18 $11,277.33 101832 - FEDERAL EXPRESS CORP.05/10/2022 05/10/2022 14.58 Invoice Transactions 1 $14.58 Invoice Transactions 1 $14.58 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 73.07 Invoice Transactions 1 $73.07 Invoice Transactions 1 $73.07 158336 - ARROW ROAD CONSTRUCTION 05/10/2022 05/10/2022 271.70 Invoice Transactions 1 $271.70 Invoice Transactions 1 $271.70 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 25.33 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 28.97 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 28.89 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 53.88 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 25.03 Invoice Transactions 5 $162.10 Invoice Transactions 5 $162.10 Invoice Transactions 28 $12,995.18 Invoice Transactions 261 $650,361.93 Account 65005 - AGRI/BOTANICAL SUPPLIES BIRD SANCTUARY CIVIC CENTER BIRD SANCTUARY HINMAN RAIN GARDENS Account 65005 - AGRI/BOTANICAL SUPPLIES Totals LOVELACE INDEPENDENCE PARK FLEETWOOD LOVELACE HINMAN RAIN GARDENS Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 62315 - POSTAGE FEDEX POSTAGE Account 62315 - POSTAGE Totals STAFF TOOLS - GREENWAYS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 4330 - GREENWAYS Totals Account 65070 - OFFICE/OTHER EQT MTN MATL LEVY CENTER Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Account 65085 - MINOR EQUIPMENT & TOOLS Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals UTILITIES: MC SQUARED UTILITIES: MC SQUARED Account 64008 - FESTIVAL LIGHTING Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 64008 - FESTIVAL LIGHTING UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED Account 65055 - MATER. TO MAINT. IMP. ASPHALT Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4510 - STREET MAINTENANCE Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals Business Unit 4510 - STREET MAINTENANCE Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Run by Tera Davis on 05/03/2022 01:11:22 PM Page 7 of 34 A1.Page 33 of 607 176 AMERICAN RESCUE PLAN Vendor G/L Date Payment Date Invoice Amount 12151 - MULTILINGUAL CONNECTIONS LLC 05/10/2022 05/10/2022 1,992.82 Invoice Transactions 1 $1,992.82 Invoice Transactions 1 $1,992.82 Invoice Transactions 1 $1,992.82 Invoice Transactions 1 $1,992.82 Business Unit 9937 - GUARANTEED INCOME PROGRAM Totals Department 99 - NON-DEPARTMENTAL Totals Fund 170 - AMERICAN RESCUE PLAN Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Business Unit 9937 - GUARANTEED INCOME PROGRAM Account 62490 - OTHER PROGRAM COST TRANSLATION SERVICES Account 62490 - OTHER PROGRAM COST Totals Invoice Description Fund 170 - AMERICAN RESCUE PLAN Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22 Run by Tera Davis on 05/03/2022 01:11:22 PM Page 8 of 34 A1.Page 34 of 607 176 HUMAN SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 53.58 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 26.04 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 26.04 103883 - OFFICE DEPOT 05/10/2022 05/10/2022 9.17 Invoice Transactions 4 $114.83 Invoice Transactions 4 $114.83 Invoice Transactions 4 $114.83 Invoice Transactions 4 $114.83 Department 24 - HEALTH Totals Fund 176 - HUMAN SERVICES FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Invoice Description Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH Run by Tera Davis on 05/03/2022 01:11:22 PM Page 9 of 34 A1.Page 35 of 607 177 REPARATIONS FUND Vendor G/L Date Payment Date Invoice Amount 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 05/10/2022 05/10/2022 8,421.92 Invoice Transactions 1 $8,421.92 Invoice Transactions 1 $8,421.92 Invoice Transactions 1 $8,421.92 Invoice Transactions 1 $8,421.92 Business Unit 1595 - REPARATIONS FUND Totals Department 15 - CITY MANAGER'S OFFICE Totals Fund 177 - REPARATIONS FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Business Unit 1595 - REPARATIONS FUND Account 62490 - OTHER PROGRAM COSTS REPARATIONS - MORTGAGE PAYMENT Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 177 - REPARATIONS FUND Department 15 - CITY MANAGER'S OFFICE Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22 Run by Tera Davis on 05/03/2022 01:11:22 PM Page 10 of 34 A1.Page 36 of 607 180 GOOD NEIGHBOR FUND Vendor G/L Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 05/10/2022 05/10/2022 10,000.00 308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 05/10/2022 05/10/2022 10,000.00 Invoice Transactions 2 $20,000.00 Invoice Transactions 2 $20,000.00 Invoice Transactions 2 $20,000.00 Invoice Transactions 2 $20,000.00 Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Totals Department 99 - NON-DEPARTMENTAL Totals Fund 180 - GOOD NEIGHBOR FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS COMMUNITY RESILIENCY THROUGH THE ARTS PROGRAM COMMUNITY RESILIENCY THROUGH THE ARTS PROGRAM Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 180 - GOOD NEIGHBOR FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22 Run by Tera Davis on 05/03/2022 01:11:22 PM Page 11 of 34 A1.Page 37 of 607 200 MOTOR FUEL TAX FUND Vendor G/L Date Payment Date Invoice Amount 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 311.70 101143 - COMED 05/10/2022 05/10/2022 56.22 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 16,900.90 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 172.58 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 20.04 Invoice Transactions 5 $17,461.44 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 2,853.46 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 360.30 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 238.11 Invoice Transactions 3 $3,451.87 100780 - OZINGA CHICAGO RMC, INC.05/10/2022 05/10/2022 1,389.45 100780 - OZINGA CHICAGO RMC, INC.05/10/2022 05/10/2022 1,389.45 100472 - PETER BAKER & SON CO.05/10/2022 05/10/2022 5,706.40 Invoice Transactions 3 $8,485.30 Invoice Transactions 11 $29,398.61 Invoice Transactions 11 $29,398.61 Invoice Transactions 11 $29,398.61 Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22 Account 64007 - TRAFFIC LIGHT ELECTRICITY Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 64006 - LIGHTING UTILITIES: MC SQUARED UTILITIES: COMED UTILITIES: MC SQUARED Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 200 - MOTOR FUEL TAX FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Account 65055 - MATER. TO MAINT. IMP. FY2022 CONCRETE PURCHASE FY2022 CONCRETE PURCHASE FY2022 UPM COLD PATCH PURCHASE - 90 TONS Account 65055 - MATER. TO MAINT. IMP. Totals UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals UTILITIES: MC SQUARED UTILITIES: MC SQUARED Account 64006 - LIGHTING Totals Run by Tera Davis on 05/03/2022 01:11:22 PM Page 12 of 34 A1.Page 38 of 607 205 EMERGENCY TELEPHONE (E911) Vendor G/L Date Payment Date Invoice Amount 100987 - CHICAGO COMMUNICATIONS, LLC.05/10/2022 05/10/2022 630.00 103536 - MOTOROLA SOLUTIONS, INC.05/10/2022 05/10/2022 143.08 Invoice Transactions 2 $773.08 Invoice Transactions 2 $773.08 Invoice Transactions 2 $773.08 Invoice Transactions 2 $773.08 Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 65085 - MINOR EQUIPMENT & TOOLS APX4500 CONVERSION PROGRAMMING ADAPTOR Account 65085 - MINOR EQUIPMENT & TOOLS Totals Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22 Run by Tera Davis on 05/03/2022 01:11:22 PM Page 13 of 34 A1.Page 39 of 607 250 AFFORDABLE HOUSING FUND Vendor G/L Date Payment Date Invoice Amount 16209 - DENZIN SOLTANZADEH LLC 05/10/2022 05/10/2022 58.50 Invoice Transactions 1 $58.50 323855 - GOSS & ASSOCIATES, INC.05/10/2022 05/10/2022 4,079.70 Invoice Transactions 1 $4,079.70 Invoice Transactions 2 $4,138.20 Invoice Transactions 2 $4,138.20 Invoice Transactions 2 $4,138.20 Department 21 - COMMUNITY DEVELOPMENT Totals Fund 250 - AFFORDABLE HOUSING FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Account 63095 - HANDYMAN PROGRAM HANDYMAN PROGRAM SERVICES FOR SENIORS Account 63095 - HANDYMAN PROGRAM Totals Business Unit 5465 - AFFORDABLE HOUSING Totals Business Unit 5465 - AFFORDABLE HOUSING Account 62490 - OTHER PROGRAM COSTS LEGAL SERVICES: 1919 GREENWOOD Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Run by Tera Davis on 05/03/2022 01:11:22 PM Page 14 of 34 A1.Page 40 of 607 415 CAPITAL IMPROVEMENTS FUND Vendor G/L Date Payment Date Invoice Amount 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.*05/10/2022 05/10/2022 15,023.63 Invoice Transactions 1 $15,023.63 11508 - TERRA ENGINEERING, LTD *05/10/2022 05/10/2022 2,679.11 Invoice Transactions 1 $2,679.11 Invoice Transactions 2 $17,702.74 102363 - HOLABIRD & ROOT LLC *05/10/2022 05/10/2022 28,497.42 103411 - MIDWEST FENCE COMPANY 05/10/2022 05/10/2022 2,570.40 176213 - TESKA ASSOCIATES, INC.*05/10/2022 05/10/2022 4,645.00 Invoice Transactions 3 $35,712.82 16583 - HACIENDA LANDSCAPING INC *05/10/2022 05/10/2022 110,832.14 Invoice Transactions 1 $110,832.14 Invoice Transactions 4 $146,544.96 Invoice Transactions 6 $164,247.70 Invoice Transactions 6 $164,247.70 Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22 Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES OAKTON ST CORRIDOR STUDY Account 62145 - ENGINEERING SERVICES Totals Business Unit 4121 - 2021 GO BOND CAPITAL Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS MCCULLOCH PARK RENOVATIONS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4121 - 2021 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES ARCHITECTURAL & ENGINEERING SERVICES-ANIMAL SHELTER INSTALLATION OF FENING AT CIVIC CENTER EVANSTON SKATE PARK - CONSULTING SERVICES Account 65515 - OTHER IMPROVEMENTS MCCULLOCH PARK RENOVATIONS PROJECT Account 65515 - OTHER IMPROVEMENTS Totals Run by Tera Davis on 05/03/2022 01:11:22 PM Page 15 of 34 A1.Page 41 of 607 505 PARKING SYSTEM FUND Vendor G/L Date Payment Date Invoice Amount 225904 - TOTAL PARKING SOLUTIONS, INC.05/10/2022 05/10/2022 232,400.00 Invoice Transactions 1 $232,400.00 Invoice Transactions 1 $232,400.00 203703 - FASTSIGNS LINCOLNWOOD 05/10/2022 05/10/2022 64.74 203703 - FASTSIGNS LINCOLNWOOD 05/10/2022 05/10/2022 165.00 Invoice Transactions 2 $229.74 225904 - TOTAL PARKING SOLUTIONS, INC.05/10/2022 05/10/2022 2,628.00 Invoice Transactions 1 $2,628.00 Invoice Transactions 3 $2,857.74 322695 - ECO-CLEAN MAINTENANCE 05/10/2022 05/10/2022 925.98 Invoice Transactions 1 $925.98 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 122.78 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/10/2022 05/10/2022 251.24 18749 - SKIDATA, INC.05/10/2022 05/10/2022 117.50 Invoice Transactions 3 $491.52 100401 - COMCAST CABLE 05/10/2022 05/10/2022 960.00 Invoice Transactions 1 $960.00 Invoice Transactions 5 $2,377.50 17098 - PHOENIX SECURITY LTD 05/10/2022 05/10/2022 19,947.12 322695 - ECO-CLEAN MAINTENANCE 05/10/2022 05/10/2022 2,160.62 Invoice Transactions 2 $22,107.74 18749 - SKIDATA, INC.05/10/2022 05/10/2022 235.00 Invoice Transactions 1 $235.00 100401 - COMCAST CABLE 05/10/2022 05/10/2022 960.00 Invoice Transactions 1 $960.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 05/10/2022 05/10/2022 236.13 Invoice Transactions 1 $236.13 Invoice Transactions 5 $23,538.87 322695 - ECO-CLEAN MAINTENANCE 05/10/2022 05/10/2022 1,311.81 Invoice Transactions 1 $1,311.81 100310 - ANDERSON PEST CONTROL 05/10/2022 05/10/2022 122.77 18749 - SKIDATA, INC.05/10/2022 05/10/2022 484.50 Invoice Transactions 2 $607.27 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 141.68 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 5,050.91 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 12,029.19 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 4.92 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 128.74 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 128.56 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 4,452.13 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 3,703.58 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 10,552.05 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 7,469.72 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 4.72 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 4.63 Invoice Transactions 12 $43,670.83 100401 - COMCAST CABLE 05/10/2022 05/10/2022 960.00 Invoice Transactions 1 $960.00 Invoice Transactions 16 $46,549.91 Invoice Transactions 30 $307,724.02 Invoice Transactions 30 $307,724.02 Business Unit 7005 - PARKING SYSTEM MGT Account 65515 - OTHER IMPROVEMENTS PURCHASE OF 28 PAY STATIONS AND SOFTWARE Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES 2 PARKING SIGNS Account 62230 - IMPROVEMENT MAINT SERVICE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS LEASE PAYMENT 5/36-10 PAYBOXES Business Unit 7005 - PARKING SYSTEM MGT Totals Business Unit 7015 - PARKING LOTS & METERS Account 62230 - IMPROVEMENT MAINT SERVICE 2 PARKING SIGNS Account 62400 - CONTRACT SVC-PARKING GARAGE JANITORIAL SERVICES AT VARIOUS CITY FACILITIES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES MAY 2022 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7025 - CHURCH STREET GARAGE Totals MONTHLY SERVICE-CHURCH GARAGE MAY 2022 CHURCH GARAGE RECURRING SERVICE 5/1/22-7/31/22 CHURCH GARAGE SERVICE CALL 4/20/22 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SHERMAN GARAGE SERVICE CALL 4/20/22 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS Business Unit 7036 - SHERMAN GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE SECURITY GUARDS- SHERMAN GARAGE JANITORIAL SERVICES AT VARIOUS CITY FACILITIES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 7036 - SHERMAN GARAGE Totals Business Unit 7037 - MAPLE GARAGE COMMUNICATION CHARGES MAY 2022 Account 64505 - TELECOMMUNICATIONS Totals Account 65050 - BLDG MAINTENANCE MATERIAL PARKING GARAGE SUPPLIES MONTHLY SERVICE-MAPLE GARAGE MAY 2022 MAPLE GARAGE SERVICE CALL 4/4/22 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY Account 62400 - CONTRACT SVC-PARKING GARAGE JANITORIAL SERVICES AT VARIOUS CITY FACILITIES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 COMMUNICATION CHARGES MAY 2022 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7037 - MAPLE GARAGE Totals UTILITIES: MC SQUARED UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 64505 - TELECOMMUNICATIONS UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED Run by Tera Davis on 05/03/2022 01:11:22 PM Page 16 of 34 A1.Page 42 of 607 510 WATER FUND Vendor G/L Date Payment Date Invoice Amount 103826 - NORTHWEST WATER COMMISSION 05/10/2022 05/10/2022 11,003.26 Invoice Transactions 1 $11,003.26 102499 - ILLINOIS DEPT OF REVENUE 05/10/2022 05/10/2022 708.00 Invoice Transactions 1 $708.00 Invoice Transactions 1 $708.00 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 84,461.49 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 523.95 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 964.67 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 19.14 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 250.85 10730 - MC SQUARED ENERGY 05/10/2022 05/10/2022 112.88 Invoice Transactions 6 $86,332.98 Invoice Transactions 6 $86,332.98 106964 - EUROFINS EATON ANALYTICAL 05/10/2022 05/10/2022 50.00 106964 - EUROFINS EATON ANALYTICAL 05/10/2022 05/10/2022 50.00 Invoice Transactions 2 $100.00 217862 - ALEXANDER CHEMICAL CORPORATION 05/10/2022 05/10/2022 11,480.00 Invoice Transactions 1 $11,480.00 172225 - CARUS PHOSPHATES, INC.05/10/2022 05/10/2022 33,880.00 Invoice Transactions 1 $33,880.00 Invoice Transactions 4 $45,460.00 100631 - BILL'S PLUMBING & SEWER, INC.05/10/2022 05/10/2022 7,280.00 Invoice Transactions 1 $7,280.00 Invoice Transactions 1 $7,280.00 Invoice Transactions 12 $150,784.24 Invoice Transactions 13 $150,784.24 Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4200 - WATER PRODUCTION Account 53590 - WATER SALES-NWWC. Account 56140 - FEES AND MERCHANDISE SALE SALES TAX MARCH 2022 Account 56140 - FEES AND MERCHANDISE SALE Totals Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4200 - WATER PRODUCTION Account 53590 - WATER SALES-NWWC. Totals REFUND: TRUE-UP FOR JAN 2022 UTILITIES-MC SQUARED MAR22 UTILITIES-MC SQUARED MAR22 UTILITIES-MC SQUARED MAR22 Account 64005 - ELECTRICITY Totals Business Unit 4210 - PUMPING Account 64005 - ELECTRICITY UTILITIES-MC SQUARED MAR22 UTILITIES-MC SQUARED MAR22 UTILITIES-MC SQUARED MAR22 Account 65015 - CHEMICALS/ SALT LIQUID CHLORINE (PER SPEC) Business Unit 4210 - PUMPING Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE Fund 510 - WATER FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Account 62410 - LEAD SERVICE ABATEMENT Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Department 40 - PUBLIC WORKS AGENCY Totals Business Unit 4220 - FILTRATION Totals Business Unit 4225 - WATER OTHER OPERATIONS Account 62410 - LEAD SERVICE ABATEMENT REPLACE 1" COPPER SERVICE AT 927 RIDGE COURT Account 65015 - CHEMICALS/ SALT Totals Account 65030 - PHOSPHATE CHEMICALS ORTHOPOLYPHOSPHATE (PER SPEC) Account 65030 - PHOSPHATE CHEMICALS Totals FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE Account 62465 - OUTSIDE LABARATORY COSTS Totals Run by Tera Davis on 05/03/2022 01:11:22 PM Page 17 of 34 A1.Page 43 of 607 513 WATER DEPR IMPRV&EXT Vendor G/L Date Payment Date Invoice Amount 106588 - CDM SMITH, INC.*05/10/2022 05/10/2022 7,591.83 Invoice Transactions 1 $7,591.83 Invoice Transactions 1 $7,591.83 Invoice Transactions 1 $7,591.83 Invoice Transactions 1 $7,591.83 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES CORROSION CONTROL STUDY Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22 Run by Tera Davis on 05/03/2022 01:11:22 PM Page 18 of 34 A1.Page 44 of 607 515 SEWER FUND Vendor G/L Date Payment Date Invoice Amount 307198 - HEY AND ASSOCIATES *05/10/2022 05/10/2022 17,003.28 Invoice Transactions 1 $17,003.28 Invoice Transactions 1 $17,003.28 102590 - INSITUFORM TECHNOLOGIES *05/10/2022 05/10/2022 3,008.23 Invoice Transactions 1 $3,008.23 Invoice Transactions 1 $3,008.23 Invoice Transactions 2 $20,011.51 Invoice Transactions 2 $20,011.51 Department 40 - PUBLIC WORKS AGENCY Fund 515 - SEWER FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Business Unit 4535 - SEWER IMPROVEMENTS Totals Department 40 - PUBLIC WORKS AGENCY Totals Business Unit 4531 - SEWER OTHER OPERATIONS Totals Business Unit 4535 - SEWER IMPROVEMENTS Account 62461 - SEWER MAINTENANCE CONTRACTS 2021 CIPP SEWER REHAB CONTRACT Business Unit 4531 - SEWER OTHER OPERATIONS Account 62180 - STUDIES STORMWATER MASTER PLAN Account 62180 - STUDIES Totals Invoice Description Fund 515 - SEWER FUND Run by Tera Davis on 05/03/2022 01:11:22 PM Page 19 of 34 A1.Page 45 of 607 520 SOLID WASTE FUND Vendor G/L Date Payment Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 05/10/2022 05/10/2022 62.00 Invoice Transactions 1 $62.00 278136 - LAKESHORE RECYCLING SYSTEMS 05/10/2022 05/10/2022 38,136.00 Invoice Transactions 1 $38,136.00 100496 - SOLID WASTE AGENCY NORTHERN COOK 05/10/2022 05/10/2022 61,227.00 Invoice Transactions 1 $61,227.00 100177 - ALLEGRA PRINT & IMAGING 05/10/2022 05/10/2022 1,245.00 100177 - ALLEGRA PRINT & IMAGING 05/10/2022 05/10/2022 1,245.00 Invoice Transactions 2 $2,490.00 Invoice Transactions 5 $101,915.00 Invoice Transactions 5 $101,915.00 Invoice Transactions 5 $101,915.00 Account 56155 - TRASH CART SALES SALES TAX MARCH 2022 Account 56155 - TRASH CART SALES Totals Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 RECYCLING LABLES Account 67107 - OUTREACH Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals FY2022 SWANCC DISPOSAL FEES Account 62405 - SWANCC DISPOSAL FEES Totals Account 67107 - OUTREACH FOOD WASTE LABELS Account 62390 - CONDOMINIUM REFUSE COLL FY2022 RESIDENTIAL CONDO REFUSE COLLECTION CONTRACT Account 62390 - CONDOMINIUM REFUSE COLL Totals Account 62405 - SWANCC DISPOSAL FEES Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Run by Tera Davis on 05/03/2022 01:11:22 PM Page 20 of 34 A1.Page 46 of 607 600 FLEET SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 17511 - AL WARREN OIL COMPANY, INC.05/10/2022 05/10/2022 13,023.90 17511 - AL WARREN OIL COMPANY, INC.05/10/2022 05/10/2022 19,698.75 Invoice Transactions 2 $32,722.65 100003 - 1ST AYD CORPORATION 05/10/2022 05/10/2022 1,278.36 100003 - 1ST AYD CORPORATION 05/10/2022 05/10/2022 377.89 18929 - AHW LLC 05/10/2022 05/10/2022 454.16 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 314.99 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 158.32 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 129.38 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 (16.00) 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 216.06 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 131.04 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 4.16 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 214.18 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 39.44 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 61.90 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/10/2022 05/10/2022 45.68 18598 - ARLINGTON HEIGHTS FORD 05/10/2022 05/10/2022 1,485.17 18598 - ARLINGTON HEIGHTS FORD 05/10/2022 05/10/2022 2,998.31 18598 - ARLINGTON HEIGHTS FORD 05/10/2022 05/10/2022 447.47 100412 - ATLAS BOBCAT, INC.05/10/2022 05/10/2022 62.40 100412 - ATLAS BOBCAT, INC.05/10/2022 05/10/2022 104.12 101081 - CITY WELDING SALES & SERVICE INC.05/10/2022 05/10/2022 140.50 101300 - CUMBERLAND SERVICENTER 05/10/2022 05/10/2022 367.90 101511 - DOUGLAS TRUCK PARTS 05/10/2022 05/10/2022 795.12 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 48.49 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 82.60 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 140.88 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 202.24 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 329.00 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 58.33 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 333.56 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 318.50 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 1.35 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 85.63 227800 - GOLF MILL FORD 05/10/2022 05/10/2022 283.12 121261 - H. BARBER & SONS, INC.05/10/2022 05/10/2022 1,156.90 102281 - HAVEY COMMUNICATIONS INC.05/10/2022 05/10/2022 90.00 101556 - HEART CERTIFIED AUTO CARE 05/10/2022 05/10/2022 30.00 16406 - IMPERIAL SUPPLIES, LLC 05/10/2022 05/10/2022 838.07 16406 - IMPERIAL SUPPLIES, LLC 05/10/2022 05/10/2022 279.17 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/10/2022 05/10/2022 434.10 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/10/2022 05/10/2022 1,070.30 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/10/2022 05/10/2022 434.10 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/10/2022 05/10/2022 317.48 120232 - INTERSTATE POWER SYSTEMS, INC.05/10/2022 05/10/2022 204.77 120232 - INTERSTATE POWER SYSTEMS, INC.05/10/2022 05/10/2022 123.34 15512 - LAKESIDE INTERNATIONAL, LLC 05/10/2022 05/10/2022 127.16 15512 - LAKESIDE INTERNATIONAL, LLC 05/10/2022 05/10/2022 378.82 15512 - LAKESIDE INTERNATIONAL, LLC 05/10/2022 05/10/2022 1,006.73 15512 - LAKESIDE INTERNATIONAL, LLC 05/10/2022 05/10/2022 252.45 15512 - LAKESIDE INTERNATIONAL, LLC 05/10/2022 05/10/2022 552.49 15512 - LAKESIDE INTERNATIONAL, LLC 05/10/2022 05/10/2022 201.51 15512 - LAKESIDE INTERNATIONAL, LLC 05/10/2022 05/10/2022 281.36 15512 - LAKESIDE INTERNATIONAL, LLC 05/10/2022 05/10/2022 (532.00) 15512 - LAKESIDE INTERNATIONAL, LLC 05/10/2022 05/10/2022 (90.44) 102994 - LEACH ENTERPRISES, INC.05/10/2022 05/10/2022 102.00 102994 - LEACH ENTERPRISES, INC.05/10/2022 05/10/2022 915.56 102994 - LEACH ENTERPRISES, INC.05/10/2022 05/10/2022 415.64 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/10/2022 05/10/2022 397.03 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/10/2022 05/10/2022 116.92 327734 - MILLER HYDRAULIC SERVICE, INC.05/10/2022 05/10/2022 1,299.67 215687 - REINDERS, INC.05/10/2022 05/10/2022 569.85 215687 - REINDERS, INC.05/10/2022 05/10/2022 404.85 104453 - ROLAND MACHINERY COMPANY 05/10/2022 05/10/2022 650.91 104453 - ROLAND MACHINERY COMPANY 05/10/2022 05/10/2022 303.84 104453 - ROLAND MACHINERY COMPANY 05/10/2022 05/10/2022 (141.54) 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 05/10/2022 05/10/2022 74.90 104918 - STANDARD EQUIPMENT COMPANY 05/10/2022 05/10/2022 26.27 104918 - STANDARD EQUIPMENT COMPANY 05/10/2022 05/10/2022 110.10 105104 - TERMINAL SUPPLY CO.05/10/2022 05/10/2022 336.23 324441 - THE CHEVROLET EXCHANGE 05/10/2022 05/10/2022 72.37 252904 - U-HAUL 05/10/2022 05/10/2022 266.45 Invoice Transactions 70 $24,771.61 245860 - WENTWORTH TIRE SERVICE 05/10/2022 05/10/2022 169.50 245860 - WENTWORTH TIRE SERVICE 05/10/2022 05/10/2022 199.50 245860 - WENTWORTH TIRE SERVICE 05/10/2022 05/10/2022 1,529.10 245860 - WENTWORTH TIRE SERVICE 05/10/2022 05/10/2022 190.50 245860 - WENTWORTH TIRE SERVICE 05/10/2022 05/10/2022 522.80 245860 - WENTWORTH TIRE SERVICE 05/10/2022 05/10/2022 465.60 245860 - WENTWORTH TIRE SERVICE 05/10/2022 05/10/2022 399.50 Invoice Transactions 7 $3,476.50 144134 - KENNETH MARCH 05/10/2022 05/10/2022 800.00 Invoice Transactions 1 $800.00 100003 - 1ST AYD CORPORATION 05/10/2022 05/10/2022 2,230.65 Invoice Transactions 1 $2,230.65 Invoice Transactions 81 $64,001.41 Invoice Transactions 81 $64,001.41 Invoice Transactions 81 $64,001.41 Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22 Business Unit 7710 - FLEET MAINTENANCE Account 65035 - PETROLEUM PRODUCTS PETROLEUM EXPENSES FOR CITY FLEET (3000) PETROLEUM EXPENSES FOR CITY FLEET (4500) Account 65035 - PETROLEUM PRODUCTS Totals Account 65060 - MATER. TO MAINT. AUTOS SHOP SUPPLIES SHOP SUPPLIES FILTERS FOR STREETS #682 STOCK FOR FLEET STOCK FOR FLEET FRONT BRAKE FOR PEO #110 CORE RETURN STOCK FOR FLEET STOCK FOR FLEET PM'S FOR FORESTRY #810 STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET PM'S FOR PEO MULTIPLE REPAIRS TO GREENWAYS #528 MULTIPLE REPAIRS TO GREENWAYS #502 PM FUEL SYSTEM TRAFFIC #160 DOOR LATCH FOR GREENWAYS #510 ATTACHMENT SUPPORT FOR GREENWAYS #508 SHOP SUPPLIES STOCK FOR REM STOCK FOR FLEET EVAP SYSTEM FOR PD #46 LUG NUTS FOR PEO #115 COOLANT LEAK TO PD #68 REPAIRS TO ADMIN SERVICES #135 TURN SIGNAL FOR PD #78 COOLANT FOR PD #68 REAR TAIL LIGHT FOR RECYCLING #730 STEERING FOR STREETS #662 STEERING BOLT FOR STREETS #662 HANDLE FOR REM #701 SEATBELT FOR PEO #118 ANNUAL FOR GREENWAYS #561 DOCK REMOVAL FOR PD #35 TIRE BALANCE FOR PD #22 STOCK FOR FLEET SHOP SUPPLIES STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET PM'S FOR STREETS #680 COOLANT FOR FIRE S-21 AND 345 DELTA VALVE FOR FIRE #S-21 AND 345 FRONT BRAKE FOR WATER #926 FRONT BRAKES FOR WATER #926 ENGINE REPAIR FOR FIRE #A-23 ENGINE REPAIR FOR FIRE #A-23 ENGINE REPAIR FOR FIRE #A-23 BRAKES FOR WATER #926 STOCK FOR FLEET CORE RETURN FOR PARKS #450 CORE RETURN FOR WATER #926 STOCK FOR FLEET REAR BRAKE REPAIR WATER #926 BRAKES FOR FORESTRY #814 LIGHTS FOR FIRE #R311 ROLL UP DOOR FOR EFD #311 STOCK FLEET MULTIPLE REPAIRS FOR GREENWAYS #531 MULTIPLE REPAIRS FOR GREENWAYS VEHICLE PMA REPAIR FOR STREETS #682 ROLLER SCRAPER FOR STREETS #682 CREDIT FOR ROLLER SCRAPER FOR STREETS #682 BRAKES FOR WATER #926 HYDRAULIC SYSTEM FOR RECYCLING #746 STOCK SWEEPER MATERIAL FOR REM STOCK FOR FLEET IGNITION SYSTEM FOR POLICE #43 TIRES FOR PEO #118 FUEL FOR PARKS #453 Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES TIRE REPAIR FOR STREETS #685 Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65090 - SAFETY EQUIPMENT NITRILE GLOVES Account 65090 - SAFETY EQUIPMENT Totals TIRE MOUNT AND DISMOUNT MULTIPLE VEHICLES Account 65065 - TIRES & TUBES Totals Account 65085 - MINOR EQUIPMENT & TOOLS KENNETH MARCH TOOL ALLOWANCE TIRE REPAIRS MULTIPLE VEHICLES STOCK FOR FLEET TIRE FOR REM #720 STOCK FOR FLEET Run by Tera Davis on 05/03/2022 01:11:22 PM Page 21 of 34 A1.Page 47 of 607 601 EQUIPMENT REPLACEMENT FUND Vendor G/L Date Payment Date Invoice Amount 17158 - ROESCH FORD 05/10/2022 05/10/2022 87,046.00 Invoice Transactions 1 $87,046.00 Invoice Transactions 1 $87,046.00 Invoice Transactions 1 $87,046.00 Invoice Transactions 1 $87,046.00 Business Unit 7780 - VEHICLE REPLACEMENTS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 601 - EQUIPMENT REPLACEMENT FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT FORD 150 PICK UP TRUCK #271 FOR ADMIN SERVICES Account 65550 - AUTOMOTIVE EQUIPMENT Totals Invoice Description Fund 601 - EQUIPMENT REPLACEMENT FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22 Run by Tera Davis on 05/03/2022 01:11:22 PM Page 22 of 34 A1.Page 48 of 607 605 INSURANCE FUND Vendor G/L Date Payment Date Invoice Amount 16209 - DENZIN SOLTANZADEH LLC 05/10/2022 05/10/2022 780.50 18837 - HINSHAW & CULBERTSON LLP 05/10/2022 05/10/2022 12,470.00 12974 - KLEIN, THORPE AND JENKINS, LTD 05/10/2022 05/10/2022 816.00 18901 - MARIA ARMAS PLATA 05/10/2022 05/10/2022 145.00 17424 - ROCK FUSCO & CONNELLY, LLC 05/10/2022 05/10/2022 19,482.00 Invoice Transactions 5 $33,693.00 Invoice Transactions 5 $33,693.50 Invoice Transactions 5 $33,693.50 Invoice Transactions 5 $33,693.50 * = Prior Fiscal Year Activity Invoice Transactions 428 $1,652,216.60 Accounts Payable by G/L Distribution Report Payment Date Range 05/10/22 - 05/10/22 Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 REIMBURSEMENT - PROPERTY DAMAGE SANCHEZ V. THE VILLAGE OF WHEELING Account 62130 - LEGAL SERVICES-GENERAL Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL LEGAL SERVICES: 1739 BROWN COE INVESTIGATION KELLY V COE - FOIA Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 05/03/2022 01:11:22 PM Page 23 of 34 A1.Page 49 of 607 Vendor G/L Date Payment Date Invoice Amount 287940 - OCEANIQUE 04/27/2022 04/27/2022 2,920.00 Invoice Transactions 1 $2,920.00 Invoice Transactions 1 $2,920.00 Invoice Transactions 1 $2,920.00 101221 - COOK COUNTY RECORDER OF DEEDS 04/27/2022 04/27/2022 100.00 Invoice Transactions 1 $100.00 Invoice Transactions 1 $100.00 Invoice Transactions 1 $100.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 45.84 Invoice Transactions 1 $45.84 Invoice Transactions 1 $45.84 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 325.16 Invoice Transactions 1 $325.16 Invoice Transactions 1 $325.16 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 40.00 Invoice Transactions 1 $40.00 Invoice Transactions 1 $40.00 Invoice Transactions 3 $411.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 120.00 Invoice Transactions 1 $120.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 159.28 Invoice Transactions 1 $159.28 Invoice Transactions 2 $279.28 Invoice Transactions 2 $279.28 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 80.00 Invoice Transactions 1 $80.00 Invoice Transactions 1 $80.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 40.00 Invoice Transactions 1 $40.00 Invoice Transactions 1 $40.00 Invoice Transactions 2 $120.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 40.00 Invoice Transactions 1 $40.00 Invoice Transactions 1 $40.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 40.00 Invoice Transactions 1 $40.00 Invoice Transactions 1 $40.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 40.00 Invoice Transactions 1 $40.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 47.80 Invoice Transactions 1 $47.80 Invoice Transactions 2 $87.80 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 40.00 Invoice Transactions 1 $40.00 Invoice Transactions 1 $40.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 40.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 40.00 Invoice Transactions 2 $80.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 103.36 Invoice Transactions 1 $103.36 Invoice Transactions 3 $183.36 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 40.00 Invoice Transactions 1 $40.00 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 69.12 Invoice Transactions 1 $69.12 Invoice Transactions 2 $109.12 Invoice Transactions 10 $500.28 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 40.00 Invoice Transactions 1 $40.00 Invoice Transactions 1 $40.00 Invoice Transactions 1 $40.00 Invoice Transactions 30 $4,370.56 Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals *MEMBERSHIP: PAULINA ALBAZI Account 62360 - MEMBERSHIP DUES Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Department 30 - PARKS AND RECREATION Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 62360 - MEMBERSHIP DUES *SUPPLIES: FOOD Account 65025 - FOOD Totals Business Unit 3130 - SPECIAL RECREATION Totals Account 62360 - MEMBERSHIP DUES *MEMBERSHIP: LEONARD WOODSON Account 62360 - MEMBERSHIP DUES Totals Account 65025 - FOOD Account 65110 - RECREATION SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3130 - SPECIAL RECREATION *MEMBERSHIP: TIM CARTER Account 62360 - MEMBERSHIP DUES Totals Account 65110 - RECREATION SUPPLIES *SUPPLIES: BINGO SUPPLIES Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62360 - MEMBERSHIP DUES *MEMBERSHIP: AMY KELLOGG Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62360 - MEMBERSHIP DUES *MEMBERSHIP: TIM RHOZE Account 62360 - MEMBERSHIP DUES Totals *SUPPLIES: DADDY DAUGHTER DANCE Account 65025 - FOOD Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Account 62360 - MEMBERSHIP DUES *MEMBERSHIP: KEN CHERRY Account 62360 - MEMBERSHIP DUES Totals Account 65025 - FOOD Account 62360 - MEMBERSHIP DUES Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62360 - MEMBERSHIP DUES *MEMBERSHIP: MICHELLE E TOMPKINS Department 30 - PARKS AND RECREATION Business Unit 3030 - CROWN COMMUNITY CENTER Account 62360 - MEMBERSHIP DUES *MEMBERSHIP: TIFFANY CASTON Account 62360 - MEMBERSHIP DUES Totals Account 62360 - MEMBERSHIP DUES Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Department 24 - HEALTH Totals Business Unit 2407 - HEALTH SERVICES ADMIN Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62360 - MEMBERSHIP DUES *MEMBERSHIP: AUDREY THOMPSON Department 24 - HEALTH Business Unit 2407 - HEALTH SERVICES ADMIN Account 62360 - MEMBERSHIP DUES *MEMBERSHIP: HEALTH Account 62360 - MEMBERSHIP DUES Totals Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals *MEMBERSHIP: FIRE Account 62360 - MEMBERSHIP DUES Totals Account 65040 - JANITORIAL SUPPLIES *SUPPLIES: JANITORAL Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2315 - FIRE SUPPRESSION Account 62360 - MEMBERSHIP DUES Account 62360 - MEMBERSHIP DUES *MEMBERSHIP: SHADA E. Account 62360 - MEMBERSHIP DUES Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Account 65025 - FOOD Totals Business Unit 2210 - PATROL OPERATIONS Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Business Unit 2205 - POLICE ADMINISTRATION Totals Business Unit 2210 - PATROL OPERATIONS Account 65025 - FOOD *SUPPLIES: PRISONER FOOD Business Unit 2205 - POLICE ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS *SUPPLIES: RETIREMENT CAKE Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 17 - LAW Totals Department 22 - POLICE Business Unit 1705 - LEGAL ADMINISTRATION Account 65010 - BOOKS, PUBLICATIONS, MAPS *RECORDER OF DEEDS Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Department 15 - CITY MANAGER'S OFFICE Business Unit 5300 - ECON. DEVELOPMENT Account 65522 - BUSINESS DISTRICT IMPROVEMENTS *STOREFRONT MODERNIZATION GRANT Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Invoice Description Fund 100 - GENERAL FUND Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 05.10.2022 Run by Tera Davis on 05/05/2022 08:33:45 AM Page 24 of 34 A1.Page 50 of 607 Vendor G/L Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 Invoice Description Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 05.10.2022 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 169.60 Invoice Transactions 1 $169.60 Invoice Transactions 1 $169.60 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 244.51 104554 - SAM'S CLUB DIRECT 04/27/2022 04/27/2022 368.10 Invoice Transactions 2 $612.61 Invoice Transactions 2 $612.61 Invoice Transactions 3 $782.21 Invoice Transactions 3 $782.21 * = Prior Fiscal Year Activity Invoice Transactions 33 $5,152.77 Department 24 - HEALTH Totals Fund 176 - HUMAN SERVICES FUND Totals *SUPPLIES: ROBERT CROWN DROP IN Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Business Unit 2445 - HUMAN SERVICES Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS *SUPPLIES: MSYEP Department 24 - HEALTH Business Unit 2445 - HUMAN SERVICES Account 62490 - OTHER PROGRAM COSTS *SUPPLIES: MSYEP Account 62490 - OTHER PROGRAM COSTS Totals Fund 176 - HUMAN SERVICES FUND Run by Tera Davis on 05/05/2022 08:33:45 AM Page 25 of 34 A1.Page 51 of 607 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,141,325.00 VARIOUS VARIOUS WORKERS COMP 8,909.80 VARIOUS VARIOUS WORKERS COMP 19,248.51 1,169,483.31 WATER 7133.68305 IEPA LOAN DISBURSEMENT WATER FUND 33,752.41 33,752.41 VARIOUS VARIOUS BMO PURCHASING CARD-MARCH, 2022 193,188.36 VARIOUS TWIN EAGLE NATURAL GAS MARCH, 2022 14,721.50 207,909.86 1,411,145.58 Grand Total 3,068,514.95 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 05.10.2022 FY22 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 26 of 34 A1.Page 52 of 607 BMO Credit Card Statement for the Period ending March 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE EXPENSE DESCRIPTION COST ALLOCATION - EXPENSE OBJECT ADMIN SVCS/311 POTBELLY #5 IL 60201 119.05$ 3/2/2022 64505 TELECOMMUNICATIONS 311 TRAINING LUNCH ADMIN SVCS/311 POTBELLY #5 IL 60201 118.86$ 3/14/2022 64505 TELECOMMUNICATIONS 311 TRAINING LUNCH GROUP 2 ADMIN SVCS/311 ASSOCIATION OF GOVERNM AL 36567 1.00$ 3/17/2022 64505 TELECOMMUNICATIONS MEMBERSHIP RENEWAL FOR AGCCP. ADMIN SVCS/FAC MGMT HASTINGS AIR ENERGY CO WI 53151 2,500.00$ 2/28/2022 62245 OTHER EQMT MAINTENANCE MAGNETIC CONVERSION VEHICLE DROP FIRE 4 ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL FLEET DRAINAGE ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,179.91$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL FLEET DRAINAGE ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,019.84$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR DRAINAGE ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL TRENCH DRAINS ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL TRENCH DRAINS ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL TRENCH DRAINS ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL TRENCH DRAINS ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL TRENCH DRAINS ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL TRENCH DRAINS ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL TRENCH DRAINS ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 26.36$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIAL ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 22.54$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL CHAIR CART PARTS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 28.58$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL FITTING FOR RADIATOR ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 432.21$ 2/28/2022 65050 BUILDING MAINTENANCE MATERIAL GROUND FLOOR REMODEL ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 34.57$ 2/28/2022 65085 MINOR EQUIP & TOOLS STOCK MATERIAL FOR TRUCK ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 33.53$ 3/1/2022 65085 MINOR EQUIP & TOOLS EXTENSION CORDS ADMIN SVCS/FAC MGMT AFFILIATED PARTS LLC IL 60523 1,244.59$ 3/1/2022 65050 BUILDING MAINTENANCE MATERIAL LABOR AND MATERIAL FOR RTU FAILURE ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 494.70$ 3/2/2022 65050 BUILDING MAINTENANCE MATERIAL THERMOSTAT HEAT PUMPS ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 1,003.36$ 3/2/2022 65050 BUILDING MAINTENANCE MATERIAL SHELVING FOR PARKS AND REC CLOSET ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 14.36$ 3/2/2022 65050 BUILDING MAINTENANCE MATERIAL DESK REPAIR MATERIALS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 202.86$ 3/2/2022 65050 BUILDING MAINTENANCE MATERIAL ELECTRIC ROOM MOUNTING BRACKETS ADMIN SVCS/FAC MGMT GIH GLOBALINDUSTRIALEQ FL 33144 222.89$ 3/3/2022 65085 MINOR EQUIP & TOOLS MOVING CARTS ADMIN SVCS/FAC MGMT THERMOSYSTEMS LLC IL 60126 818.00$ 3/3/2022 65050 BUILDING MAINTENANCE MATERIAL LABOR FOR RTU TEMPERATURE DISCHARGE ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 13.37$ 3/3/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO REPAIR RTU ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 32.72$ 3/3/2022 65050 BUILDING MAINTENANCE MATERIAL CHAIR CART PARTS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 211.23$ 3/3/2022 65050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 10.88$ 3/3/2022 65050 BUILDING MAINTENANCE MATERIAL OUTLET REPAIRS ADMIN SVCS/FAC MGMT IN LIFTOMATIC ELEVATO IL 60148 1,200.00$ 3/4/2022 62225 BLDG MAINT SVCS NOYES - ELEVATOR PRESSURE TEST ADMIN SVCS/FAC MGMT IN LIFTOMATIC ELEVATO IL 60148 145.00$ 3/4/2022 62225 BLDG MAINT SVCS NOYES - WHEELCHAIR LIFT MAINTENANCE SERVICE ADMIN SVCS/FAC MGMT GFS STORE #1915 IL 60202 49.93$ 3/4/2022 65025 FOOD REFRESHMENTS FOR INTERVIEWS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 147.94$ 3/4/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR BUS POWER ADMIN SVCS/FAC MGMT EINSTEINMOBILEAPP #799 MN 55433 74.93$ 3/7/2022 65025 FOOD FOOD FOR TRAINING ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 3/7/2022 65050 BUILDING MAINTENANCE MATERIAL STOCK TOILET REPAIR MATERIAL ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 799.93$ 3/7/2022 65050 BUILDING MAINTENANCE MATERIAL STOCK TOILET REPAIR MATERIALS ADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INC IL 60201 20.00$ 3/7/2022 65050 BUILDING MAINTENANCE MATERIAL DESK KEYS ADMIN SVCS/FAC MGMT DD/BR #338026 Q35 IL 60202 15.42$ 3/7/2022 65025 FOOD FOOD FOR FLEET CREW ADMIN SVCS/FAC MGMT NORTH SHORE TOWING INC IL 60202 1,250.00$ 3/7/2022 62245 OTHER EQMT MAINTENANCE TOWING CHARGES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 46.98$ 3/7/2022 65050 BUILDING MAINTENANCE MATERIAL LOBBY DESK COVID SHIELD ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 3.18$ 3/7/2022 65085 MINOR EQUIP & TOOLS MATERIAL FOR INSTALLING NEW LADDER ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 162.03$ 3/7/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REMODEL ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 101.92$ 3/7/2022 65085 MINOR EQUIP & TOOLS TOOLS ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 290.92$ 3/8/2022 65085 MINOR EQUIP & TOOLS MATERIAL FOR TIRE CHANGER ADMIN SVCS/FAC MGMT DIESEL EQUIPMENT LLC NH 03874 134.36$ 3/9/2022 65060 MATERIALS TO MAINTAIN AUTOSL AIR FILTERS FOR DIESEL VEHICLES ADMIN SVCS/FAC MGMT UNITES STATES FIRE PRO IL 60045 1,318.00$ 3/9/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE DEVICE INSPECTION MULTIPLE BUILDINGS ADMIN SVCS/FAC MGMT GRAINGER IL 60045 542.54$ 3/9/2022 65050 BUILDING MAINTENANCE MATERIAL FILTERS AND BELTS FOR AIR HANDLERS ADMIN SVCS/FAC MGMT GRAINGER IL 60045 102.19$ 3/9/2022 65050 BUILDING MAINTENANCE MATERIAL GREASE FOR ICE PLANT ADMIN SVCS/FAC MGMT CONNEXION IL 60089 525.62$ 3/9/2022 65050 BUILDING MAINTENANCE MATERIAL SUB PANEL INSTALL ADMIN SVCS/FAC MGMT HCM FULLIFE SAFETY IL 60172 195.00$ 3/9/2022 65020 CLOTHING WINTER PPE ADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INC IL 60201 10.00$ 3/9/2022 65050 BUILDING MAINTENANCE MATERIAL FILE CABINET KEYS ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 9.70$ 3/9/2022 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIAL ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 108.83$ 3/9/2022 65050 BUILDING MAINTENANCE MATERIAL OFFICE REMODEL ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 80.00$ 3/9/2022 65060 MATERIALS TO MAINTAIN AUTOSL IPASS REPLENISHMENT ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 2,649.64$ 3/9/2022 65050 BUILDING MAINTENANCE MATERIAL EMERGENCY DOOR OPENER ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 358.10$ 3/9/2022 65085 MINOR EQUIP & TOOLS REMOTE DOOR OPENER ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 178.36$ 3/9/2022 65050 BUILDING MAINTENANCE MATERIAL SUB PANEL IN SERVICE CENTER ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 21.47$ 3/9/2022 65050 BUILDING MAINTENANCE MATERIAL TV MOUNT ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 423.02$ 3/10/2022 65050 BUILDING MAINTENANCE MATERIAL GARBAGE DISPOSAL ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 218.02$ 3/10/2022 65050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 91.84$ 3/10/2022 65050 BUILDING MAINTENANCE MATERIAL TV MOUNT ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 53.83$ 3/10/2022 65085 MINOR EQUIP & TOOLS TIRE CHANGER ADMIN SVCS/FAC MGMT SQ ADVANCED PRO CLEAN IL 60655 432.20$ 3/10/2022 62245 OTHER EQMT MAINTENANCE VEHICLE PRESSURE WASH FOR MULTIPLE FLEET VEHICLES ADMIN SVCS/FAC MGMT CHICAGO FILTER SUPPLY IL 60007 1,500.00$ 3/11/2022 65050 BUILDING MAINTENANCE MATERIAL FILTERS FOR BUILDING ADMIN SVCS/FAC MGMT CHICAGO FILTER SUPPLY IL 60007 1,500.00$ 3/11/2022 65050 BUILDING MAINTENANCE MATERIAL FILTERS FOR BUILDING ADMIN SVCS/FAC MGMT LIONHEART IL 60142 52.49$ 3/11/2022 65050 BUILDING MAINTENANCE MATERIAL GENERATOR REPAIR ADMIN SVCS/FAC MGMT CHICAGO FILTER SUPPLY IL 60007 3,347.34$ 3/14/2022 65050 BUILDING MAINTENANCE MATERIAL FILTERS FROM ROBERT CROWN ADMIN SVCS/FAC MGMT NEW RIDE INC IL 60035 812.00$ 3/14/2022 62245 OTHER EQMT MAINTENANCE UC VEHICLE SERVICE ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 60.26$ 3/14/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REMODEL ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 109.53$ 3/14/2022 65095 OFFICE SUPPLIES BATTERIES ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 302.66$ 3/14/2022 65050 BUILDING MAINTENANCE MATERIAL POWER WIRE MOLD RUN ADMIN SVCS/FAC MGMT TERMINAL SUPPLY CO. MI 48099 116.99$ 3/15/2022 65060 MATERIALS TO MAINTAIN AUTOSL ONLINE PAYMENT FOR FLEET PARTS ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 327.23$ 3/15/2022 65085 MINOR EQUIP & TOOLS MATERIAL FOR FLEET CREW ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 233.76$ 3/15/2022 65085 MINOR EQUIP & TOOLS SHOWER MATERIAL ADMIN SVCS/FAC MGMT ILSOS INT VEH RENEWAL IL 62756 154.40$ 3/15/2022 65060 MATERIALS TO MAINTAIN AUTOSL PLATE REGISTRATION SEC OF STATE #71 ADMIN SVCS/FAC MGMT BRUCKER CO IL 60007 475.00$ 3/16/2022 65050 BUILDING MAINTENANCE MATERIAL NEW EXHAUST FAN FOR APPARATUS FLOOR ADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 71.44$ 3/16/2022 65050 BUILDING MAINTENANCE MATERIAL GYM MAT SECURING ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 117.88$ 3/16/2022 65050 BUILDING MAINTENANCE MATERIAL TOILET REPLACEMENT MATERIAL ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 111.95$ 3/16/2022 65050 BUILDING MAINTENANCE MATERIAL THERMOSTAT REPLACEMENT May 9, 2022 Page 1 of 8Page 27 of 34A1.Page 53 of 607 BMO Credit Card Statement for the Period ending March 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE EXPENSE DESCRIPTION COST ALLOCATION - EXPENSE OBJECT ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 37.98$ 3/16/2022 65050 BUILDING MAINTENANCE MATERIAL OFFICE SHELVING FOR SARGENT ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 66.09$ 3/16/2022 65085 MINOR EQUIP & TOOLS SALT FOR BOILER ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 294.94$ 3/16/2022 65050 BUILDING MAINTENANCE MATERIAL POWER AND LIGHTS FOR G500 ADMIN SVCS/FAC MGMT NOREGON SYSTEMS NC 27409 450.00$ 3/17/2022 65060 MATERIALS TO MAINTAIN AUTOSL DIAGNOSTIC SOFTWARE ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 1,409.24$ 3/17/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CORES AND BATTERIES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 114.94$ 3/17/2022 65050 BUILDING MAINTENANCE MATERIAL HALLWAY PAINTING MATERIALS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 213.62$ 3/17/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR TV REMOUNT AND CORD CLEAN UP ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 224.50$ 3/17/2022 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR FIRE 3 ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 21.94$ 3/17/2022 65085 MINOR EQUIP & TOOLS STOCK MATERIAL FOR TRUCK ADMIN SVCS/FAC MGMT OFFICE FURNITURE RESOU IL 60018 3,000.00$ 3/18/2022 65095 OFFICE SUPPLIES DESKS FOR CIVIC CENTER OFFICES ADMIN SVCS/FAC MGMT GRAINGER IL 60045 688.40$ 3/18/2022 65050 BUILDING MAINTENANCE MATERIAL FILTERS FOR BUILDING ADMIN SVCS/FAC MGMT CONNEXION IL 60089 880.00$ 3/18/2022 65050 BUILDING MAINTENANCE MATERIAL ELEVATOR REPAIR ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 497.99$ 3/18/2022 65050 BUILDING MAINTENANCE MATERIAL LIEBERT REPAIR ADMIN SVCS/FAC MGMT HOMEDEPOT.COM GA 303390000 206.54$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL CEILING TILE ADMIN SVCS/FAC MGMT GIH GLOBALINDUSTRIALEQ FL 33144 554.59$ 3/21/2022 65085 MINOR EQUIP & TOOLS CORNER GUARDS ADMIN SVCS/FAC MGMT GRAINGER IL 60045 372.02$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL NEW HEATER FOR BATHROOM ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,202.07$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL NEW PIPING ADMIN SVCS/FAC MGMT CONNEXION IL 60089 348.40$ 3/21/2022 65085 MINOR EQUIP & TOOLS ARC FLASH PPE ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 64.91$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL CABLE INSTALL ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 28.07$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL FLOOR REPAIR ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 83.96$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL FLOOR REPAIR ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 229.73$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL NEW PIPING ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 458.00$ 3/21/2022 65085 MINOR EQUIP & TOOLS TOOLS ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 80.00$ 3/21/2022 65060 MATERIALS TO MAINTAIN AUTOSL IPASS REPLENISHMENT ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 500.00$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL DOOR 27 REPAIR SERVICE CENTER ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 (358.10)$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL OH DOOR REPAIR CREDIT ADMIN SVCS/FAC MGMT GIH GLOBALINDUSTRIALEQ FL 33144 1,137.94$ 3/22/2022 65050 BUILDING MAINTENANCE MATERIAL PALLET RACKING ADMIN SVCS/FAC MGMT GIH GLOBALINDUSTRIALEQ FL 33144 1,357.00$ 3/22/2022 65050 BUILDING MAINTENANCE MATERIAL PALLET RACKING ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 106.91$ 3/22/2022 65050 BUILDING MAINTENANCE MATERIAL HEATING LINES ADMIN SVCS/FAC MGMT POWERTECH MOBILE FL 34748 466.59$ 3/23/2022 62245 OTHER EQMT MAINTENANCE POWERTECH MOBIL 440T ADMIN SVCS/FAC MGMT THE UPS STORE 1037 IL 60202 12.16$ 3/23/2022 65060 MATERIALS TO MAINTAIN AUTOSL OIL SAMPLE SHIPPING ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 495.39$ 3/23/2022 65050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES ADMIN SVCS/FAC MGMT IL TOLLWAY-WEB IL 60515 22.80$ 3/23/2022 65060 MATERIALS TO MAINTAIN AUTOSL IPASS VIOLATION #453 ADMIN SVCS/FAC MGMT IL TOLLWAY-WEB IL 60515 28.40$ 3/23/2022 65060 MATERIALS TO MAINTAIN AUTOSL IPASS VIOLATION #453 ADMIN SVCS/FAC MGMT IL TOLLWAY-WEB IL 60515 24.90$ 3/23/2022 65060 MATERIALS TO MAINTAIN AUTOSL IPASS VIOLATION #527 ADMIN SVCS/FAC MGMT LAKE SHORE HARLEY DA IL 60048 1,180.61$ 3/24/2022 65060 MATERIALS TO MAINTAIN AUTOSL HARLEY DAVIDSON MOTORCYCLE PARTS ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 140.67$ 3/24/2022 65050 BUILDING MAINTENANCE MATERIAL DRINKING FOUNTAIN REPLACEMENT ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 303.86$ 3/24/2022 65050 BUILDING MAINTENANCE MATERIAL THERMOSTATIC VALVE REPLACEMENT ADMIN SVCS/FAC MGMT TYCOINTEGRATEDSECURITY IN 46256 241.58$ 3/25/2022 65050 BUILDING MAINTENANCE MATERIAL QUARTERLY RADIO SERVICE ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 4.60$ 3/25/2022 65085 MINOR EQUIP & TOOLS HVAC CAPASITER ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 56.37$ 3/25/2022 65085 MINOR EQUIP & TOOLS TRUCK SUPPLIES ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 494.12$ 3/25/2022 65050 BUILDING MAINTENANCE MATERIAL CAMERA PULL ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 600.00$ 3/25/2022 65050 BUILDING MAINTENANCE MATERIAL CAMERA PULL ADMIN SVCS/FAC MGMT IL FIRE MARSHAL FEE IL 62703 214.73$ 3/25/2022 62225 BLDG MAINT SVCS CIVIC CENTER BOILER INSPECTIONS BY IL STATE FIRE MARSHALL ADMIN SVCS/FAC MGMT IL FIRE MARSHAL FEE IL 62703 204.50$ 3/25/2022 62225 BLDG MAINT SVCS MAIN LIBRARY BOILER INSPECTIONS - BY IL STATE FIRE MARSHALL ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 54.95$ 2/28/2022 62205 ADVERTISING EMPLOYMENT SERVICES. ADMIN SVCS/HUMAN RES ILLINOIS LIBRARY ASSOC IL 60654 100.00$ 2/28/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 54.95$ 3/2/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 54.95$ 3/2/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 54.95$ 3/2/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES PAYPAL APAIL IL 60115 125.00$ 3/2/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES PLANETIZEN-8772607526 CA 90010 99.95$ 3/2/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES AMERICAN PLANNING A IL 60601 295.00$ 3/4/2022 62295 TRAINING & TRAVEL EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES PMA ONLINE NJ 07631-2010 1,995.00$ 3/10/2022 62295 TRAINING & TRAVEL INVESTIGATIONS TRAINING CASEY ADMIN SVCS/HUMAN RES PMA ONLINE NJ 07631-2010 1,995.00$ 3/11/2022 62295 TRAINING & TRAVEL INVESTIGATION TRAINING JEN ADMIN SVCS/HUMAN RES YOURMEMBER-CAREERS FL 33702 199.00$ 3/14/2022 62205 ADVERTISING EMPLOYMENT SERVICES. ADMIN SVCS/HUMAN RES IN THE BLUE LINE IL 60048 298.00$ 3/14/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES ILLINOIS GOVERNMENT FI IL 60137 250.00$ 3/14/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES GOVERNMENT FINANCE OFF IL 60601 150.00$ 3/14/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES APWA - WORK ZONE MO 64105 375.00$ 3/14/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES ASSOC CAREER CENTER NY 12180 25.00$ 3/15/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 54.95$ 3/15/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 54.95$ 3/15/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES PAYPAL ARTJOBS CA 95131 39.00$ 3/15/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES ASSOC CAREER CENTER NY 12180 (25.00)$ 3/17/2022 62205 ADVERTISING REFUND ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 54.95$ 3/17/2022 62205 ADVERTISING EMPLOYMENT SERVICES ADMIN SVCS/HUMAN RES IN TALEVATION, LLC. IN 46074-7802 1,500.00$ 3/21/2022 62205 ADVERTISING HR RECRUITMENT POSTING ADMIN SVCS/HUMAN RES IN TALEVATION, LLC. IN 46074-7802 1,080.00$ 3/21/2022 62205 ADVERTISING RECRUITMENT POSTING ADMIN SVCS/INFO SYS KNACK.COM NJ 08833 79.00$ 2/28/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS CALENDLY GA 30002 144.00$ 2/28/2022 62236 SOFTWARE MAINTENANCE CALENDLY SCHEDULING SOFTWARE. PERMIT DESK MELISSA PARKER ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 116.85$ 2/28/2022 62341 INTERNET SOLUTION PROVIDERS HOWARD STREET THEATER COMCAST SERVICE ADMIN SVCS/INFO SYS IDU INSIGHT PUBLIC SEC AZ 85283 320.44$ 2/28/2022 65110 REC PROGRAM SUPPLIES REPLACMENT IPAD. KEN CHERRY ADMIN SVCS/INFO SYS HELLOSIGN CA 94158 100.00$ 2/28/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ADOBE 800-833-6687 CA 95110 15.93$ 2/28/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS SRFAX BC V9T 0H2 59.05$ 2/28/2022 62340 IS SUPPORT FEES SR FAX MONTHLY MAINTENANCE ADMIN SVCS/INFO SYS ARIN VA 20151 150.00$ 3/1/2022 62341 INTERNET SOLUTION PROVIDERS ARIN AS NUMBER ANNUAL RENEWAL ADMIN SVCS/INFO SYS SCREENCONNECT SOFTWARE FL 33634 59.00$ 3/1/2022 62236 SOFTWARE MAINTENANCE SCREENCONNECT REMOTE SUPPORT SOFTWARE MAINTENANCE ADMIN SVCS/INFO SYS OTTER.AI CA 94040 30.00$ 3/1/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS MSFT E0400HK9EW WA 98052 432.77$ 3/1/2022 62341 INTERNET SOLUTION PROVIDERS MICROSOFT AZURE SUBSCRIPTION ADMIN SVCS/INFO SYS MSFT E0400HKC4V WA 98052 125.00$ 3/1/2022 62341 INTERNET SOLUTION PROVIDERS AZURE SUPPORT ADMIN SVCS/INFO SYS LIBERATED SYNDICATION PA 15213 15.00$ 3/2/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE May 9, 2022 Page 2 of 8Page 28 of 34A1.Page 54 of 607 BMO Credit Card Statement for the Period ending March 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE EXPENSE DESCRIPTION COST ALLOCATION - EXPENSE OBJECT ADMIN SVCS/INFO SYS M&R ELECTRONIC SYSTEMS IL 60069 877.56$ 3/2/2022 62509 SERVICE AGREEMENTS/ CONTRACTS S2 BAC SUPPORT RENEWAL ADMIN SVCS/INFO SYS ATT BILL PAYMENT TX 75211 103.93$ 3/2/2022 64540 TELECOMMUNICATIONS - WIRELESS FOUNTAIN SQUARE BLUE LIGHT EMERGENCY PHONE CELLULAR UPLINK ADMIN SVCS/INFO SYS ZOHO CORPORATION CA 94588-8549 1,931.00$ 3/2/2022 62340 IS SUPPORT FEES MANAGEENGINE AD RECOVERY MANAGER LICENSING AND SUPPORT ADMIN SVCS/INFO SYS ZOOM.US 888-799-9666 CA 95113 40.00$ 3/2/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 356.56$ 3/3/2022 65522 BUSINESS DISTRICT IMPROVEMENTS EPD CAMERA DISPLAY ADMIN SVCS/INFO SYS LUCIDCHART.COM/CHARGE UT 84095 9.95$ 3/3/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS PST ARCHIVESOCIAL NC 27613 1,982.04$ 3/4/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 188.20$ 3/4/2022 65522 BUSINESS DISTRICT IMPROVEMENTS SECURITY DESK WALL MOUNTS FOR MAPLE GARAGE ADMIN SVCS/INFO SYS ZENDESK - US CA 94103 500.00$ 3/4/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS COEO SOLUTIONS, LLC IL 60515 2,535.19$ 3/8/2022 64505 TELECOMMUNICATIONS VOIP TELEPHONY ADMIN SVCS/INFO SYS GRAMMARLY COVQK8FB9 CA 94104 144.00$ 3/8/2022 62236 SOFTWARE MAINTENANCE GRAMMERLY. LUKAS TATARA ADMIN SVCS/INFO SYS ADOBE ACROPRO SUBS CA 95110 15.93$ 3/9/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS HELLOSIGN CA 94158 120.00$ 3/10/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ILLINOIS GEORGRAPHIC I IL 60137 85.00$ 3/11/2022 62360 MEMBERSHIP DUES ILGISA MEMBERSHIP RENEWAL. VARNER ADMIN SVCS/INFO SYS INTUIT TSHEETS CA 94043 236.00$ 3/11/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ADOBE ACROPRO SUBS CA 95110 15.93$ 3/11/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 149.62$ 3/14/2022 62341 INTERNET SOLUTION PROVIDERS GIBBS MORRISON COMCAST SERVICE ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 1,165.30$ 3/14/2022 65110 REC PROGRAM SUPPLIES LAPTOP FOR LAKEFRONT COORDINATOR. ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85260 20.17$ 3/14/2022 62341 INTERNET SOLUTION PROVIDERS LIVEEVANSTON.NET AUTORENEW ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85284 19.17$ 3/14/2022 62341 INTERNET SOLUTION PROVIDERS TOWNOFEVANSTON.COM AUTORENEW ADMIN SVCS/INFO SYS ZENDESK - US CA 94103 5,310.00$ 3/14/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS HELLOSIGN CA 94158 480.00$ 3/14/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85284 184.53$ 3/16/2022 62341 INTERNET SOLUTION PROVIDERS DOMAIN RENEWAL LEVYCENTER.ORG, LEVYSENIORCENTER.ORG, LEVYSENIORCENTER.COM ADMIN SVCS/INFO SYS DROPBOX RY2XYRXC9JBW CA 94107 19.99$ 3/16/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ASANA.COM CA 94103 1,349.00$ 3/18/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS CITRIX SYSTEMS, INC. FL 33309 11.00$ 3/21/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS GOOGLE GOOGLE STORAGE CA 94043 1.99$ 3/21/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS ZOOM.US 888-799-9666 CA 95113 858.69$ 3/21/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS HELLOFAX CA 94158 174.78$ 3/22/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE ADMIN SVCS/INFO SYS VERIZON WRLS 00673-01 PA 19053 899.99$ 3/23/2022 62250 COMPUTER EQUIPMENT MAINT 49481 IPAD PRO CMO LUKE S ADMIN SVCS/INFO SYS VERIZON WRLS 00673-01 PA 19053 1,949.97$ 3/23/2022 62490 OTHER PROGRAM COSTS 3-IPAD AIR TABLETS FOR HEALTH ADMIN SVCS/INFO SYS VERIZON WRLS 00673-01 PA 19053 569.99$ 3/23/2022 65522 BUSINESS DISTRICT IMPROVEMENTS KEVIN JOHNSON SAMSUNG TABLET REPLACEMENT 48957 ADMIN SVCS/INFO SYS CDW GOVT #T891682 IL 60061 585.63$ 3/24/2022 65615 INFRASTRUCTURE SUPPLIES APC UPS APPLIANCE - DEMPSTER BEACH ADMIN SVCS/INFO SYS IDU INSIGHT PUBLIC SEC AZ 85283 845.76$ 3/24/2022 65522 BUSINESS DISTRICT IMPROVEMENTS ADDITIONAL PAPER DRAWERS FOR HP PRINTER. 47925 ADMIN SVCS/INFO SYS ZENDESK - US CA 94103 500.00$ 3/24/2022 62341 INTERNET SOLUTION PROVIDERS ZENDESK 311 INSTANCE - SUPPORT ADMIN SVCS/PARKING LEMOI ACE HARDWARE IL 60201 134.74$ 3/21/2022 62230 IMPROVEMENT MAINT SERVICE CLEANING SUPPLIES ADMIN SVCS/PARKING THE HOME DEPOT #1902 IL 60202 195.29$ 3/24/2022 62230 IMPROVEMENT MAINT SERVICE SHOP SUPPLIES, TOOLS. CITY MGR OFFICE ZOOM.US 888-799-9666 CA 95113 239.90$ 3/10/2022 62509 SERVICE AGREEMENTS/ CONTRACTS MARCH ZOOM EXPENSE CITY MGR OFFICE CE21 TX 78735 1,200.00$ 3/15/2022 62295 TRAINING & TRAVEL 38TH ANNUAL SECTION 1983 CIVIL RIGHTS LITIGATION CONFERENCE FOR RUGGIE, OZURUIGBO & JOHNSON CMO/CITY COUNCIL POTBELLY #5 IL 60201 214.17$ 3/2/2022 65025 FOOD DINNER FOR 2/28/2022 CITY COUNCIL MEETING CMO/CITY COUNCIL LOU MALNATIS - EVANSTO IL 60201 186.60$ 3/15/2022 65025 FOOD DINNER FOR THE 3/14/22 CITY COUNCIL MEETING CMO/COM ENGAGEMENT EVANSTON BLUEPRINT CO IL 60202 124.68$ 3/8/2022 62210 AUDITING POSTCARDS IN SPANISH TO PROMOTE EPD TEXT-A-TIP AND CLEAR PROGRAMS. CMO/COM ENGAGEMENT EVANSTON BLUEPRINT CO IL 60202 155.99$ 3/16/2022 62210 AUDITING 1,000 ENGLISH/SPANISH POSTCARDS WITH NEW LEAF BLOWER REGULATIONS. CMO/COM ENGAGEMENT CANVA I03366-33630832 DE 19934 60.00$ 3/22/2022 62490 OTHER PROGRAM COSTS STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO, HEALTH AND PARKS & REC PROMO MATERIALS. CMO/COM ENGAGEMENT CANVA I03366-33630832 DE 19934 30.00$ 3/22/2022 62490 OTHER PROGRAM COSTS STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO, HEALTH AND PARKS & REC PROMO MATERIALS. CMO/COM ENGAGEMENT CANVA I03366-33630832 DE 19934 180.00$ 3/22/2022 62205 ADVERTISING STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO, HEALTH AND PARKS & REC PROMO MATERIALS. CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 18.31$ 2/28/2022 62509 SERVICE AGREEMENTS/ CONTRACTS AD NOTICE RFQ 22-24 ADMINISTRATIVE HEARING OFFICER CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 18.31$ 3/1/2022 65522 BUSINESS DISTRICT IMPROVEMENTS AD NOTICE RFP 22-22 EVANSTON BUSINESS DISTRICT STRATEGY AND IMPLEMENTATION PLAN CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 16.59$ 3/1/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE AD NOTICE BID 22-21 PARK MOWING CONTRACT CMO/FINANCE GOVERNMENT FINANCE OFF IL 60601 475.00$ 3/4/2022 62295 TRAINING & TRAVEL 116TH ANNUAL CONFERENCE REGISTERTATION DESAI, HITESH CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 17.45$ 3/7/2022 62490 OTHER PROGRAM COSTS AD NOTICE BID 22-25 FOR SUMMER CAMP T-SHIRT CMO/FINANCE GOVERNMENT FINANCE OFF IL 60601 640.00$ 3/21/2022 62360 MEMBERSHIP DUES CITY OF EVANSTON GFOA RENEWAL FEES CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 1,910.62$ 3/21/2022 62145 ENGINEERING SERVICES AD NOTICE BID AD 22-23 2022 REBUILD IL MFT RESURFACING PRO #422001 - 2022 MFT STREET RESURFACING CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 17.45$ 3/22/2022 62490 OTHER PROGRAM COSTS AD NOTICE BID 22-26 SUMMER TRANSPORTATION CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 426.62$ 3/22/2022 62180 STUDIES AD NOTICE RFP 22-28 SOURCE WATER PROTECTION PLAN COMM ECON DEV LYFT 1 RIDE 02-24 CA 94107 15.66$ 2/28/2022 62490 OTHER PROGRAM COSTS TRAVEL EXPENSE DURING RAINSTORM FROM DOWNTOWN TO MEETING AT MAIN DEMPSTER MILE WITH COUNCILMEMBER COMM ECON DEV CRAINS CHIC SUBSCRIP MI 48207 169.00$ 3/1/2022 65010 BOOKS, PUBLICATIONS, MAPS ANNUAL SUBSCRIPTION CRAIN'S CHICAGO BUSINESS FOR DEPARTMENT COMM ECON DEV TRIBUNE PUBLISHING COM TX 75067 134.33$ 3/8/2022 62205 ADVERTISING CHICAGO TRIBUNE AD FOR LAND USE COMMISSION MEETING BEING HELD ON 03-30- 2022. COMM ECON DEV STRIKINGLY CA 94002 336.00$ 3/8/2022 65010 BOOKS, PUBLICATIONS, MAPS ANNUAL SUBSCRIPTION TO STRIKINGLY FOR CITY OF EVANSTON ECONOMIC DEVELOPMENT MICROWEBSITES COMM ECON DEV SKILLPATH / NATIONAL KS 66202 149.00$ 3/9/2022 62295 TRAINING & TRAVEL SKILLPATH TRAINING FOR JENNA HESSELN ON 03-16-2022. COMM ECON DEV LAI AZ 85050 315.00$ 3/10/2022 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP DUES FOR PROFESSIONAL ORGANIZATION LAND USE ECONOMICS COMM ECON DEV NFPA NATL FIRE PROTECT MA 02169 166.95$ 3/16/2022 65010 BOOKS, PUBLICATIONS, MAPS GARESCHE - 2018 NFPA NATIONAL FIRE PROTECTION CODE MANUAL COMM ECON DEV IN NATIONAL AWARDS & IL 60202 65.00$ 3/21/2022 65522 BUSINESS DISTRICT IMPROVEMENTS 20 YEAR IN BUSINESS / BUSINESS RETENTION MAYOR AWARD FOR STELLA COMM ECON DEV TRIBUNE PUBLISHING COM TX 75067 113.45$ 3/22/2022 62205 ADVERTISING CHICAGO TRIBUNE AD FOR LAND USE COMMISSION MEETING BEING HELD ON 04-13- 2022. COMM ECON DEV EB PLANNING LAW SESSI CA 94105 17.55$ 3/23/2022 62295 TRAINING & TRAVEL PLANNING LAW EDUCATING SESSION FIRE DEPARTMENT FEDEX 270194539837 TN 38116 12.12$ 2/28/2022 62315 POSTAGE FEDEX. SHIPPING IPAD CHARGING DOCK FOR WARRANTY REPAIR. 2/25/2022. MUNO FIRE DEPARTMENT SAMS CLUB #6444 IL 60202 75.92$ 2/28/2022 65040 JANITORIAL SUPPLIES SAM'S CLUB. JANITORIAL SUPPLIES FOR STATION 2. 2/25/22. EDWARDS FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 74.85$ 2/28/2022 65090 SAFETY EQUIPMENT HOME DEPOT. DEMOLITION GLOVES. 2/24/2022. MUNO FIRE DEPARTMENT WALGREENS #2619 IL 60201 14.99$ 3/1/2022 65040 JANITORIAL SUPPLIES WALGREENS. CLEANING SUPPLIES. 2/28/22. FOCHS May 9, 2022 Page 3 of 8Page 29 of 34A1.Page 55 of 607 BMO Credit Card Statement for the Period ending March 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE EXPENSE DESCRIPTION COST ALLOCATION - EXPENSE OBJECT FIRE DEPARTMENT WPY FIRENUGGETS INC CA 94598 200.00$ 3/1/2022 62295 TRAINING & TRAVEL LAKE EFFECT FIRE CONFERENCE. REGISTRATION FEE FOR D MAHONEY-MUNO. 2/28/2022. SMITH FIRE DEPARTMENT DD/BR #338026 Q35 IL 60202 202.77$ 3/3/2022 65025 FOOD DUNKIN DONUTS. REFRESHMENTS FOR CYBERSECURITY TABLE TOP. 3/2/2022. VAN DORPE FIRE DEPARTMENT IN NATIONAL AWARDS & IL 60202 352.25$ 3/3/2022 65125 OTHER COMMODITIES NATIONAL AWARDS. ENGRAVED BUGLE. 3/2/2022. POLEP FIRE DEPARTMENT THE HOME DEPOT #1917 IL 60139 629.00$ 3/7/2022 65085 MINOR EQUIP & TOOLS HOME DEPOT. SNOW BLOWER FOR STATION 4. 3/3/2022. MUNO. FIRE DEPARTMENT THE HOME DEPOT #8598 IL 60659 101.68$ 3/7/2022 65040 JANITORIAL SUPPLIES HOME DEPOT. CLEANING SUPPLIES FOR STATION 1. 3/3/22 SMRHA FIRE DEPARTMENT WILLIAMS KEY CA 91702 116.00$ 3/7/2022 65095 OFFICE SUPPLIES WILLIAMS KEY. TRUCK #21 AND #23 EQUIPMENT. 3/4/22. MUNO FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 46.72$ 3/9/2022 65085 MINOR EQUIP & TOOLS HOME DEPOT. REPLACEMENT BAGS FOR RIGS. 3/7/2022. MUNO. FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 67.18$ 3/11/2022 65040 JANITORIAL SUPPLIES HOME DEPOT. STATION #1 HOUSE SUPPLIES 3/9/2022. SMRHA FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 59.76$ 3/14/2022 65085 MINOR EQUIP & TOOLS HOME DEPOT. EXTENSION CORD FOR STATION 2. 3/10/2022. MUNO FIRE DEPARTMENT ALLEGRA MARKETING PRIN IL 60202 175.00$ 3/15/2022 65095 OFFICE SUPPLIES ALLEGRA MARKETING/PRINTING. REFLECTIVE LABELS/SIGNS. 3/14/22. MUNO. FIRE DEPARTMENT AMERICAN HEART SHOPCPR TX 75231 119.10$ 3/16/2022 65010 BOOKS, PUBLICATIONS, MAPS AMERICAN HEART ASSOC. TEXT FOR CPR COURSE. 3/15/2022. VAN DORPE (LOBIANCO) FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 107.75$ 3/17/2022 65085 MINOR EQUIP & TOOLS HOME DEPOT. DRYER PARTS FOR STATION 1. 3/15/2022. MUNO. FIRE DEPARTMENT B&H PHOTO 800-606-6969 NY 10001 100.97$ 3/22/2022 65095 OFFICE SUPPLIES B & H PHOTO. EQUIPMENT FOR STATIONS. 3/21/22. SMITH. FIRE DEPARTMENT TARGET 00009274 IL 60202 129.99$ 3/24/2022 65095 OFFICE SUPPLIES TARGET. KITCHEN SUPPLIES FOR STATION 4. 3/23/2022. MCDERMOTT FIRE DEPARTMENT AMERICAN HEART SHOPCPR TX 75231 229.64$ 3/24/2022 65010 BOOKS, PUBLICATIONS, MAPS AMERICAN HEART ASSOC. ACLS INSTRUCTOR MATERIALS. 3/23/22. VAN DORPE (SMITH) FIRE DEPARTMENT ETSY.COM - CENTRALSUPP NY 11201 91.54$ 3/25/2022 65095 OFFICE SUPPLIES ETSY. TAGS FOR EQUIPMENT MARKING. 3/24/22. MUNO. HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 175.14$ 3/2/2022 62490 OTHER PROGRAM COSTS YOUTH ADVISORY MTG HEALTH/HUMAN SVCS DD/BR #338026 Q35 IL 60202 129.95$ 3/8/2022 62490 OTHER PROGRAM COSTS JOB FAIR HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 214.08$ 3/9/2022 62490 OTHER PROGRAM COSTS FOLDERS FOR MSYEP HEALTH/HUMAN SVCS SAMSCLUB.COM AR 72712 93.68$ 3/9/2022 62490 OTHER PROGRAM COSTS ECO FRIENDLY PLATES FOR FOOD FOR JOB FAIR VOLUNTEERS HEALTH/HUMAN SVCS UNDERGROUNDSHIRTS.COM MI 48103 371.75$ 3/10/2022 62490 OTHER PROGRAM COSTS STEP AND REPEAT FOR MSYEP HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 27.96$ 3/10/2022 62490 OTHER PROGRAM COSTS JOB FAIR HEALTH/HUMAN SVCS SQ FRESH PRINTS OF EV IL 60202 625.00$ 3/10/2022 62490 OTHER PROGRAM COSTS MSYEP JOB FAIR VOLUNTEER T-SHIRT HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6152 IL 60077 546.21$ 3/11/2022 62490 OTHER PROGRAM COSTS JOB FAIR HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 364.14$ 3/11/2022 62490 OTHER PROGRAM COSTS JOB FAIR HEALTH/HUMAN SVCS GFS STORE #1915 IL 60202 45.98$ 3/11/2022 62490 OTHER PROGRAM COSTS JOB FIR HEALTH/HUMAN SVCS SAMSCLUB.COM AR 72712 569.28$ 3/11/2022 62490 OTHER PROGRAM COSTS SNACKS FOR YOUTH ATTENDING JOB FAIR HEALTH/HUMAN SVCS PANERA BREAD #600721 O IL 60077 309.54$ 3/14/2022 62490 OTHER PROGRAM COSTS JOB FAIR HEALTH/HUMAN SVCS JEWEL OSCO 3428 IL 60202 173.74$ 3/14/2022 62490 OTHER PROGRAM COSTS SNACKS FOR EMPLOYERS FOR JOB FAIR HEALTH/HUMAN SVCS PANINOS PIZZA - EVANST IL 60202 252.34$ 3/14/2022 62490 OTHER PROGRAM COSTS MSYEP JOB FAIR HEALTH/HUMAN SVCS TARGET 00009274 IL 60202 87.50$ 3/14/2022 62490 OTHER PROGRAM COSTS JOB FAIR HEALTH/HUMAN SVCS PAPA JOHNS 5056 IL 60201 26.46$ 3/16/2022 62490 OTHER PROGRAM COSTS FOOD FOR YOUTH GROUP OUTING HEALTH/HUMAN SVCS PAPA JOHNS 5056 IL 60201 19.85$ 3/16/2022 62490 OTHER PROGRAM COSTS FOOD FOR YOUTH OUTING HEALTH/HUMAN SVCS PAYPAL CHICKYSKITC CA 95131 455.41$ 3/16/2022 62490 OTHER PROGRAM COSTS JOB FAIR HEALTH/HUMAN SVCS UNDERGROUND PRINTING MI 48103 265.35$ 3/17/2022 62490 OTHER PROGRAM COSTS STAND FOR MSYEP STEP AND REPEAT BANNER HEALTH/HUMAN SVCS C & W MARKET AND ICE C IL 60201 1,427.58$ 3/17/2022 62490 OTHER PROGRAM COSTS MSYEP JOB FAIR HEALTH/HUMAN SVCS WHITEPAGES WA 98121 119.99$ 3/17/2022 62646 IL HIV SURVEILLANCE COMMUNICABLE DISEASE CLIENT LOOK UP HEALTH/HUMAN SVCS CANVA I03362-40450614 DE 19934 12.95$ 3/18/2022 62490 OTHER PROGRAM COSTS MONTHLY MEMBERSHIP HEALTH/HUMAN SVCS PY ELDERWERKS IL 60067 5.00$ 3/21/2022 62295 TRAINING & TRAVEL CONTINUING ED FOR LICENSURE RENEWAL HEALTH/HUMAN SVCS PY ELDERWERKS IL 60067 5.00$ 3/21/2022 62295 TRAINING & TRAVEL CONTINUING ED FOR LICENSURE RENEWAL HEALTH/HUMAN SVCS PY ELDERWERKS IL 60067 10.00$ 3/21/2022 62295 TRAINING & TRAVEL CONTINUING ED FOR LICENSURE RENEWAL HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 6.39$ 3/23/2022 62490 OTHER PROGRAM COSTS YOUTH STUDENT LIFE SKILL GROUP SUPPLIES HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 52.03$ 3/24/2022 62490 OTHER PROGRAM COSTS JOB FAIR SUPPLIES HEALTH/HUMAN SVCS PANINOS PIZZA - EVANST IL 60202 81.20$ 3/24/2022 62490 OTHER PROGRAM COSTS YOUTH COUNCIL MEETING LEGAL DEPARTMENT NATIONAL ASSOCIATION O OK 74136 154.00$ 3/7/2022 62360 MEMBERSHIP DUES NALA - PARALEGAL ASSOCIATION MEMBERSHIP FOR KINA ROBINSON 4.1.22-3.31.23 LEGAL DEPARTMENT COOK COUNTY RECORDER O IL 60602 6.50$ 3/8/2022 62345 COURT COST/LITIGATION COOK COUNTY RECORDER OF DEEDS DOCUMENTS LEGAL DEPARTMENT COOK COUNTY RECORDER O IL 60602 6.50$ 3/8/2022 62345 COURT COST/LITIGATION DEEDD2022-139450 LEGAL DEPARTMENT WPY NATIONAL PELRA IL 60061 265.00$ 3/16/2022 62295 TRAINING & TRAVEL NPERLA MEMBERSHIP FOR NICHOLAS CUMMINGS LEGAL DEPARTMENT APPLE.COM/BILL CA 95014 8.49$ 3/16/2022 62770 MISCELLANEOUS GOOD NOTE 5 APP PURCHASE FOR KELLEY GANDURSKI LEGAL DEPARTMENT COOK COUNTY RECORDER O IL 60602 (6.50)$ 3/17/2022 62345 COURT COST/LITIGATION REFERENCE NUMBER D2022-139450 LEGAL DEPARTMENT WPY NATIONAL PELRA IL 60061 265.00$ 3/18/2022 62360 MEMBERSHIP DUES NATIONAL PERLA MEMBERSHIP - GANDURSKI LEGAL DEPARTMENT VCN COOKCTYSHERIFFDF IL 60602 61.26$ 3/21/2022 62345 COURT COST/LITIGATION COURT FILING LEGAL DEPARTMENT ILEFILE 017167760-0 IL 60602 95.00$ 3/22/2022 62345 COURT COST/LITIGATION FILING FOR COURT LEGAL DEPARTMENT ILEFILE 017167828-0 IL 60602 95.00$ 3/22/2022 62345 COURT COST/LITIGATION FILLING FOR COURT LEGAL DEPARTMENT ILEFILE 017167760-0 TX 75024 2.75$ 3/22/2022 62345 COURT COST/LITIGATION SERVICE FEE FOR FILING LEGAL DEPARTMENT ILEFILE 017167828-0 TX 75024 2.75$ 3/22/2022 62345 COURT COST/LITIGATION SERVICE FEE FOR FILING LEGAL DEPARTMENT COOK COUNTY RECORDER O IL 60602 6.50$ 3/24/2022 62345 COURT COST/LITIGATION DISPUTE NUMBER D2022-139450 POLICE DEPARTMENT IL DPT PUB HEALTH EMS IL 62761 31.00$ 2/28/2022 62295 TRAINING & TRAVEL EMD LICENSE - VILLARREAL POLICE DEPARTMENT BEST BUY MHT 00011650 IL 60062 419.97$ 3/1/2022 65085 MINOR EQUIP & TOOLS THREE PORTABLE HARDDRIVES POLICE DEPARTMENT BEST BUY 00003020 IL 60077 609.97$ 3/1/2022 65085 MINOR EQUIP & TOOLS THREE PORTABLE HARDDRIVES POLICE DEPARTMENT BEST BUY 00003020 IL 60077 469.98$ 3/1/2022 65085 MINOR EQUIP & TOOLS TWO 2TB PORTABLE DRIVES FOR INVESTIGATION POLICE DEPARTMENT CONTROLLED FORCE INC IL 60510 670.00$ 3/2/2022 62295 TRAINING & TRAVEL DEFENSIVE TACTICS INSTRUCTOR COURSE FOR IN HOUSE DEPARTMENT TRAINING POLICE DEPARTMENT US FLEET TRACKING LLC OK 73013 149.80$ 3/2/2022 65122 NARCOTICS ENFORCEMENT EXPENSE MARCH GPS SERVICE POLICE DEPARTMENT UBER TRIP CA 94105 32.99$ 3/2/2022 62490 OTHER PROGRAM COSTS RIDE TO SHELTER POLICE DEPARTMENT FREDPRYOR CAREERTRACK KS 66202 119.00$ 3/3/2022 62295 TRAINING & TRAVEL MANDATORY TRAINING FOR EMPLOYEE RELATED TO DISCIPLINE POLICE DEPARTMENT POLICE EXECUTIVE RESEA DC 20036 200.00$ 3/7/2022 62360 MEMBERSHIP DUES MEMBERSHIP DUES POLICE DEPARTMENT GOVERNMENT FINANCE OFF IL 60601 150.00$ 3/7/2022 62360 MEMBERSHIP DUES GFOA MEMBERSHIP RENEWAL POLICE DEPARTMENT PAYPAL WIUILETSB CA 95131 225.00$ 3/8/2022 62295 TRAINING & TRAVEL WOMEN IN CRIMINAL JUSTICE CONFERENCE REGISTRATION POLICE DEPARTMENT C & H PRECISION WEAPON GA 31324 154.95$ 3/9/2022 65085 MINOR EQUIP & TOOLS RANGE SUPPLIES POLICE DEPARTMENT PAYPAL WIUILETSB CA 95131 225.00$ 3/9/2022 62295 TRAINING & TRAVEL 2022 WOMEN IN CRIMINAL JUSTICE CONFERENCE REGISTRATION POLICE DEPARTMENT FREDPRYOR CAREERTRACK KS 66202 119.00$ 3/10/2022 62295 TRAINING & TRAVEL TCO MEREDITH REQUIRED TRAINING POLICE DEPARTMENT ABT ELECTRONICS IL 60025 1,049.00$ 3/16/2022 65085 MINOR EQUIP & TOOLS EPD GRILL POLICE DEPARTMENT IL TACTICAL OFFICERS A IL 60491 650.00$ 3/17/2022 62295 TRAINING & TRAVEL ITOA RAPID DEPLOYMENT & TACTICS INSTRUCTOR POLICE DEPARTMENT CANVA I03366-28927905 DE 19934 12.99$ 3/22/2022 62360 MEMBERSHIP DUES SOFTWARE SUBSCRIPTION POLICE DEPARTMENT PAYPAL ADVANCEDPOL CA 95131 259.00$ 3/22/2022 62295 TRAINING & TRAVEL LEADERSHIP FOR FRONT LINE SUPEVISORS May 9, 2022 Page 4 of 8Page 30 of 34A1.Page 56 of 607 BMO Credit Card Statement for the Period ending March 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE EXPENSE DESCRIPTION COST ALLOCATION - EXPENSE OBJECT POLICE DEPARTMENT BESTBUYCOM806627266288 MN 55423 220.48$ 3/23/2022 65095 OFFICE SUPPLIES INVESTIGATIVE SERVICES SUPPLIES POLICE DEPARTMENT IL TACTICAL OFFICERS A IL 60491 250.00$ 3/23/2022 62295 TRAINING & TRAVEL ITOA TACTICS DEVELOPMENT COURSE POLICE DEPARTMENT BESTBUYCOM806628131496 MN 55423 115.75$ 3/25/2022 65095 OFFICE SUPPLIES INVESTIGATIVE SERVICES SUPPLIES PRCS/ECOLOGY CNTR PETCO 1940 63519409 IL 60077 36.98$ 3/1/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL MATERIALS PRCS/ECOLOGY CNTR PETSMART # 0427 IL 60202 54.57$ 3/2/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL SUPPLIES PRCS/ECOLOGY CNTR PETSMART # 0427 IL 60202 (27.55)$ 3/2/2022 62490 OTHER PROGRAM COSTS RETURNED ANIMAL SUPPLIES PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 5.82$ 3/3/2022 62490 OTHER PROGRAM COSTS ANIMAL FOOD PRCS/ECOLOGY CNTR PET SUPPLIES PLUS #412 IL 60202 44.46$ 3/7/2022 62490 OTHER PROGRAM COSTS ANIMAL FOOD & HEATING SUPPLIES PRCS/ECOLOGY CNTR PETSMART # 0427 IL 60202 22.18$ 3/7/2022 62490 OTHER PROGRAM COSTS FOOD & SCREEN FOR POROGRAM ANIMALS PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 86.94$ 3/7/2022 65110 REC PROGRAM SUPPLIES TOTE CONTAINERS FOR SNOWSHOE EQUIPMENT PRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 44.99$ 3/7/2022 62490 OTHER PROGRAM COSTS ANIMAL FOOD PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 154.44$ 3/8/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR PROGRAM ANIMALS PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 (3.32)$ 3/9/2022 62490 OTHER PROGRAM COSTS CHEWY RETURNED THE COST ($3.32) OF REPTILE HIDEOUT AND ALLOWED US TO KEEP THE ITEM PRCS/ECOLOGY CNTR WALMART.COM AA AR 72716 38.96$ 3/9/2022 65110 REC PROGRAM SUPPLIES AIR PUMP & RECREATION PROGRAM MATERIALS PRCS/ECOLOGY CNTR PET SUPPLIES PLUS #412 IL 60202 3.48$ 3/10/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL FOOD PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 4.62$ 3/10/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL FOOD PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 5.94$ 3/10/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL SUBSTRATE PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 129.08$ 3/11/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL BEDDING & HAY PRCS/ECOLOGY CNTR HOME DEPOT PRO FL 32207 244.54$ 3/14/2022 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 5.64$ 3/14/2022 65110 REC PROGRAM SUPPLIES SALT FOR RECREATION PROGRAMS PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 40.38$ 3/14/2022 65110 REC PROGRAM SUPPLIES MATERIALS FOR RECREATION PROGRAM (PLANT A FLOWER DAY) PRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 39.99$ 3/14/2022 62490 OTHER PROGRAM COSTS ANIMAL FOOD PRCS/ECOLOGY CNTR WAL-MART #1998 IL 60076 111.06$ 3/21/2022 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES PRCS/ECOLOGY CNTR WM SUPERCENTER #1998 IL 60076 (120.84)$ 3/21/2022 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP MATERIALS PRCS/ECOLOGY CNTR WM SUPERCENTER #1998 IL 60076 120.84$ 3/21/2022 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIESWALMART ACCIDENTALLY INCLUDED TAX SO ITEMS WERE RETURNED AND RE-PURCHASED PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 7.31$ 3/21/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL FOOD PRCS/ECOLOGY CNTR DADANT AMERICAN BEE J IL 62341 297.50$ 3/23/2022 62490 OTHER PROGRAM COSTS BEE KEEPING SUPPLIES PRCS/ECOLOGY CNTR TARGET 00032839 IL 60201 14.97$ 3/24/2022 65025 FOOD SPRING BREAK CAMP SNACKS PRCS/FLEETWOOD CNTR FEDEX OFFIC36000036053 IL 60201 30.54$ 2/28/2022 62210 AUDITING PRINTED PROGRAMS FOR FJT'S PRODUCTION HOME PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 376.19$ 3/2/2022 65025 FOOD AFTER SCHOOL PROGRAM SNACK AND SUPPER ITEMS PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 166.40$ 3/2/2022 65025 FOOD SNACK ITEMS FOR ROBERT CROWN AFTER SCHOOL PROGRAMMING PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 229.27$ 3/3/2022 65025 FOOD SNACK AND DINNER ITEMS FOR AFTER SCHOOL PROGRAM PRCS/FLEETWOOD CNTR WILMETTE BICYCLE & SPO IL 60091 47.84$ 3/4/2022 65110 REC PROGRAM SUPPLIES NETS FOR BASKETBALL PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 81.82$ 3/4/2022 65025 FOOD AFTER SCHOOL PROGRAM SUPPER ITEMS PRCS/FLEETWOOD CNTR PANINOS PIZZA - EVANST IL 60202 153.10$ 3/4/2022 65025 FOOD LUNCH FOR AFTER SCHOOL STUDENTS ON 1/2 DAY PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 50.36$ 3/4/2022 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES FOR RECREATION BUS PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 61.88$ 3/4/2022 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 129.80$ 3/7/2022 65025 FOOD FJCC SNACK/SUPPER/MILKRCC SNACK PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 219.51$ 3/7/2022 65025 FOOD FJCC SNACK/SUPPER/MILKRCC SNACK PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 536.11$ 3/7/2022 65025 FOOD REIMBURSABLE KITCHEN ITEMSFJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 279.87$ 3/7/2022 65110 REC PROGRAM SUPPLIES REIMBURSABLE KITCHEN ITEMSFJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 129.88$ 3/9/2022 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES PRCS/FLEETWOOD CNTR TARGET.COM MN 55445 118.45$ 3/11/2022 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SCIENCE PROJECT KITS PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 81.72$ 3/14/2022 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 199.32$ 3/15/2022 65040 JANITORIAL SUPPLIES MAINTENANCE SUPPLIES FOR EMERGENCY CLEAN UP OF KITCHEN PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 471.46$ 3/16/2022 65025 FOOD FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR NETFLIX.COM CA 95032 14.69$ 3/16/2022 62511 ENTERTAIN/PERFORMER SERV STREAMING SERVICE PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 220.01$ 3/18/2022 65025 FOOD FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 143.33$ 3/21/2022 65025 FOOD SPRING BREAK CAMP LUNCH AND SUPPER ITEMS PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 103.66$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR PHOTO WALL PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 216.29$ 3/21/2022 65040 JANITORIAL SUPPLIES GIBBS CLEAN UP PRCS/FLEETWOOD CNTR COMPASS TRANSPORTATION IL 60076 475.92$ 3/22/2022 62507 FIELD TRIPS CROWN TRIP TO ENCHANTED CASTLE PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 19.53$ 3/23/2022 65025 FOOD FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 98.22$ 3/23/2022 65025 FOOD LUNCH AND SUMMER ITEMS FOR FJCC SPRING BREAK CAMP PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 672.46$ 3/23/2022 65025 FOOD LUNCH AND SUPPER ITEMS FOR FJCC AFTER SCHOOL PROGRAM PRCS/FLEETWOOD CNTR GFS STORE #1915 IL 60202 243.29$ 3/23/2022 65025 FOOD SNACK ITEMS FOR ROBERT CROWN AFTER SCHOOL PROGRAM PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 8.48$ 3/23/2022 65050 BUILDING MAINTENANCE MATERIAL SANDING SPONGE FOR PHOTO WALL PRCS/FLEETWOOD CNTR ENCHANTED CASTLE - IL IL 60148 835.50$ 3/24/2022 62507 FIELD TRIPS SPRING BREAK CAMP FIELD TRIP PRCS/FLEETWOOD CNTR VALLI PRODUCE IL 60202 41.38$ 3/24/2022 65110 REC PROGRAM SUPPLIES SPRING BREAK SUPPLIES PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 1.29$ 3/3/2022 65110 REC PROGRAM SUPPLIES SONG FOR LINE DANCE PROGRAM PRCS/LEVY SEN CNTR BESTBUYCOM806614818528 MN 55423 25.48$ 3/4/2022 65110 REC PROGRAM SUPPLIES BATTERIES FOR PROGRAM MICROPHONES PRCS/LEVY SEN CNTR DRURY LANE IL 60181 1,020.52$ 3/4/2022 62507 FIELD TRIPS MARCH TRIP - THEATER TICKETS/LUNCH PRCS/LEVY SEN CNTR DBC BLICK ART MATERIAL IL 61401 135.25$ 3/4/2022 65110 REC PROGRAM SUPPLIES FIGURE DRAWING SUPPLIES PRCS/LEVY SEN CNTR GUITARCENTER.COM INTER CA 91362 11.01$ 3/7/2022 65110 REC PROGRAM SUPPLIES A/V CORD FOR VIRTUAL CLASSES PRCS/LEVY SEN CNTR DOLLAR TREE IL 60005 43.75$ 3/8/2022 65110 REC PROGRAM SUPPLIES BINGO PRCS/LEVY SEN CNTR DBC BLICK ART MATERIAL IL 61401 70.08$ 3/9/2022 65110 REC PROGRAM SUPPLIES CHARCOAL FOR ART CLASS PRCS/LEVY SEN CNTR GFS STORE #1915 IL 60202 40.22$ 3/14/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 117.69$ 3/14/2022 65050 BUILDING MAINTENANCE MATERIAL BRACKET FOR FITNESS BALLS & DOORSTOPS PRCS/LEVY SEN CNTR CHICAGO WHITE SOX IL 60616 378.48$ 3/14/2022 62507 FIELD TRIPS SUMMER SENIOR TRIP TIX PRCS/LEVY SEN CNTR SWEETWATER SOUND IN 46818 162.93$ 3/16/2022 65110 REC PROGRAM SUPPLIES REPLACEMENT MIC FOR FITNESS CLASSES PRCS/LEVY SEN CNTR CERAMIC SUPPLY CHICAGO IL 60007 292.00$ 3/17/2022 65110 REC PROGRAM SUPPLIES SPRING CLAY PURCHASE PRCS/LEVY SEN CNTR DOLLARTREE IL 60202 59.25$ 3/18/2022 65110 REC PROGRAM SUPPLIES SENIOR BINGO SUPPLIES PRCS/LEVY SEN CNTR 1000BULBS.COM TX 75041 202.01$ 3/22/2022 65040 JANITORIAL SUPPLIES LIGHTBULBS PRCS/LEVY SEN CNTR GFS STORE #1915 IL 60202 71.13$ 3/23/2022 65110 REC PROGRAM SUPPLIES RECREATION, MEAL SUPPLIES PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 0.99$ 3/23/2022 65110 REC PROGRAM SUPPLIES LINE DANCE MUSIC PRCS/LEVY SEN CNTR REDBOX DIGITAL WA 98004 5.49$ 3/23/2022 65110 REC PROGRAM SUPPLIES MARCH SENIOR MOVIE PRCS/LEVY SEN CNTR LANDS END BUS OUTFITTE WI 53595 29.00$ 3/25/2022 65110 REC PROGRAM SUPPLIES LOGO SETUP PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 0.99$ 3/25/2022 65110 REC PROGRAM SUPPLIES LINE DANCE MUSIC PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 1.29$ 3/25/2022 65110 REC PROGRAM SUPPLIES LINE DANCE MUSIC May 9, 2022 Page 5 of 8Page 31 of 34A1.Page 57 of 607 BMO Credit Card Statement for the Period ending March 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE EXPENSE DESCRIPTION COST ALLOCATION - EXPENSE OBJECT PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 1.29$ 3/25/2022 65110 REC PROGRAM SUPPLIES LINE DANCE MUSIC PRCS/NOYES CNTR PARTY CITY 168 IL 60062 29.99$ 2/28/2022 65110 REC PROGRAM SUPPLIES SUPPLIES CHILDRENS THEATRE PRCS/NOYES CNTR DOLLARTREE IL 60202 57.50$ 2/28/2022 65110 REC PROGRAM SUPPLIES PROPS FOR CHILDREN'S THEATRE PRCS/NOYES CNTR DOLLARTREE IL 60202 41.25$ 3/2/2022 65110 REC PROGRAM SUPPLIES CHILDREN'S THEATRE PERFORMANCE SUPPLIES PRCS/NOYES CNTR BLICK ART 800 447 1892 IL 60201 37.68$ 3/10/2022 65110 REC PROGRAM SUPPLIES CHILDRENS THEATRE SUPPLIES PRCS/NOYES CNTR PARTY CITY 171 IL 60618 10.03$ 3/14/2022 65110 REC PROGRAM SUPPLIES CHILDRENS THEATRE PERFORMANCE HAIR SPRAY PRCS/NOYES CNTR JEWEL OSCO 3538 IL 60626 48.00$ 3/14/2022 65025 FOOD CHILDREN'S THEATRE CAST PARTY FOOD PRCS/NOYES CNTR GRAND STAGE LIGHTING IL 60641 74.25$ 3/14/2022 65110 REC PROGRAM SUPPLIES REPLACEMENT BULBS FOR THEATRE LIGHTS PRCS/NOYES CNTR PARTY CITY 15 IL 60714 10.03$ 3/14/2022 65110 REC PROGRAM SUPPLIES MORE CHILDRENS THEATRE HAIRSPRAY PRCS/NOYES CNTR WALGREENS #5282 IL 60714 37.89$ 3/14/2022 65110 REC PROGRAM SUPPLIES CHILDRENS THEATRE MAKEUP FOR SHOW PRCS/NOYES CNTR B&H PHOTO MOTO NY 10001 99.40$ 3/21/2022 65110 REC PROGRAM SUPPLIES CHILDRENS THEATRE LIGHT BULBS PRCS/RBT CROWN CNTR CITY OF EVANSTON MAIN IL 60201 21.99$ 3/1/2022 62490 OTHER PROGRAM COSTS LOST BOOK FEE FOR EVANSTON LIBRARY PRCS/RBT CROWN CNTR GFS STORE #1915 IL 60202 271.27$ 3/2/2022 65025 FOOD GROCERIES FOR CHILD CARE SNACKS PRCS/RBT CROWN CNTR LITTLE CAESARS 1257 00 IL 60076 19.98$ 3/3/2022 65025 FOOD LUNCH FOR AFTER SCHOOL PROGRAM HALF DAY OFF SCHOOL PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 129.82$ 3/4/2022 62245 OTHER EQMT MAINTENANCE GARBAGE PICKERS & BUCKETS PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 372.50$ 3/4/2022 62360 MEMBERSHIP DUES LEARN TO SKATE USA PARTICIPANT MEMBERSHIPS PRCS/RBT CROWN CNTR MICHAELS STORES 3849 IL 60077 110.84$ 3/7/2022 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES PRCS/RBT CROWN CNTR ENCHANTED CASTLE - IL IL 60148 136.88$ 3/7/2022 62507 FIELD TRIPS SPRING BREAK CAMP FIELD TRIP DEPOSIT PRCS/RBT CROWN CNTR S&S WORLDWIDE, INC. CT 06415 465.00$ 3/11/2022 62479 PRESCHOOL GRANT EXPENSE LIGHT TABLE ROOM 2 PRCS/RBT CROWN CNTR S&S WORLDWIDE, INC. CT 06415 465.00$ 3/11/2022 62479 PRESCHOOL GRANT EXPENSE LIGHT TABLE ROOM 3 PRCS/RBT CROWN CNTR S&S WORLDWIDE, INC. CT 06415 465.00$ 3/11/2022 62479 PRESCHOOL GRANT EXPENSE LIGHT TABLE ROOM 4 PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 1,067.50$ 3/11/2022 62360 MEMBERSHIP DUES LEARN TO SKATE USA PARTICIPANT MEMBERSHIPS PRCS/RBT CROWN CNTR GFS STORE #1915 IL 60202 396.40$ 3/14/2022 65025 FOOD GROCERIES FOR CHILD CARE SNACKS PRCS/RBT CROWN CNTR WALMART.COM AA AR 72716 122.44$ 3/16/2022 65110 REC PROGRAM SUPPLIES CHARGED FOR ITEMS THAT HAVE SHIPPED ALREADY. SUPPLIES FOR SPRING BREAK CAMP. PRCS/RBT CROWN CNTR WAL-MART #1998 IL 60076 71.13$ 3/17/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SPRING BREAK CAMP PRCS/RBT CROWN CNTR DOLLARTREE IL 60202 21.25$ 3/18/2022 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES PRCS/RBT CROWN CNTR WAL-MART #1998 IL 60076 16.32$ 3/21/2022 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES PRCS/RBT CROWN CNTR GFS STORE #1915 IL 60202 73.88$ 3/21/2022 65025 FOOD PROGRAM MEAL PRCS/RBT CROWN CNTR ROSATIS PIZZA IL 60202 105.85$ 3/21/2022 65025 FOOD PROGRAM MEAL PRCS/RBT CROWN CNTR ROSATIS PIZZA IL 60202 108.85$ 3/21/2022 65025 FOOD PROGRAM MEAL PRCS/RBT CROWN CNTR WALMART.COM AA AR 72716 22.00$ 3/21/2022 65110 REC PROGRAM SUPPLIES REMAINDER $22 FOR $144 PURCHASE OF CAMP SUPPLIES PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 (16.00)$ 3/21/2022 62360 MEMBERSHIP DUES CREDIT BACK FROM LEARN TO SKATE USA DUPLICATE MEMBERSHIP PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 842.50$ 3/23/2022 62360 MEMBERSHIP DUES PARTICIPANT MEMBERSHIPS PRCS/RBT CROWN CNTR SKY HIGH SPORTS NILES IL 60714 838.50$ 3/24/2022 62507 FIELD TRIPS CAMP FIELD TRIP PRCS/RBT CROWN CNTR JEWEL OSCO 3487 IL 60202 64.19$ 3/25/2022 65025 FOOD GROCERIES FOR CAMP COOKING PROJECTS PRCS/RBT CROWN CNTR JUMP ZONE IL 60714 446.00$ 3/25/2022 62507 FIELD TRIPS CAMP FIELD TRIP PRCS/RECREATION THE HOME DEPOT #1902 IL 60202 15.29$ 2/28/2022 62490 OTHER PROGRAM COSTS STORAGE LOCKER AT PARK SCHOOL PRCS/RECREATION BOWLERO NILES IL 60714 83.88$ 2/28/2022 62507 FIELD TRIPS ADDITIONAL LANE AND SHOE RENTALS FOR BOWLING PROGRAM PRCS/RECREATION BOWLERO NILES IL 60714 139.80$ 2/28/2022 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM PRCS/RECREATION AMERICAN SAFETY AND HE OR 97402-9189 92.80$ 2/28/2022 62295 TRAINING & TRAVEL INSTRUCTORS COURSE FEES PRCS/RECREATION DOLLARTREE IL 60015 90.00$ 3/2/2022 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES FOR TEH SPUD CLUB AT THE 2022 FARMERS MARKET PRCS/RECREATION JEWEL OSCO 3428 IL 60202 40.43$ 3/2/2022 65025 FOOD FOOD SUPPLIES FOR AFTER-SCHOOL PROGRAM PRCS/RECREATION THE HOME DEPOT #1902 IL 60202 (39.74)$ 3/3/2022 65050 BUILDING MAINTENANCE MATERIAL REFUND FOR TAX PAID PRCS/RECREATION BOWLERO NILES IL 60714 139.80$ 3/4/2022 62507 FIELD TRIPS SHOE AND LANE RENTAL FOR BOWLING PROGRAM PRCS/RECREATION BOWLERO NILES IL 60714 41.94$ 3/7/2022 62507 FIELD TRIPS EXTRA LANE AND SHOE RENTAL FOR BOWLING PROGRAM PRCS/RECREATION OTC BRANDS INC NE 68137 58.32$ 3/8/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THE FARMERS' MARKET KIDS CLUB PRCS/RECREATION WALMART.COM AA AR 72716 799.00$ 3/8/2022 65110 REC PROGRAM SUPPLIES EQUIPMENT FOR SEASONAL ID BADGES PRCS/RECREATION LAMINATOR.COM IL 60045 148.46$ 3/9/2022 62490 OTHER PROGRAM COSTS LAMINATION SUPPLIES FOR SIGNS AND OTHER MEDIA PRCS/RECREATION JEWEL OSCO 3428 IL 60202 45.19$ 3/9/2022 65025 FOOD SUPPLIES FOR AFTER-SCHOOL COOKING PROGRAM PRCS/RECREATION GOOGLE YOUTUBE TV CA 94043 64.99$ 3/9/2022 65110 REC PROGRAM SUPPLIES TV SERVICE FOR ROBERT CROWN CENTER PRCS/RECREATION AMERICAN SAFETY AND HE OR 97402-9189 35.00$ 3/9/2022 62295 TRAINING & TRAVEL 2020 UPDATE PRCS/RECREATION AMERICAN SAFETY AND HE OR 97402-9189 35.00$ 3/9/2022 62295 TRAINING & TRAVEL 2022 UPDATE PRCS/RECREATION AMERICAN SAFETY AND HE OR 97402-9189 35.00$ 3/9/2022 62295 TRAINING & TRAVEL 2022 UPDATE CPR/AED/FIRST AID PRCS/RECREATION OTC BRANDS INC NE 68137 49.99$ 3/10/2022 65110 REC PROGRAM SUPPLIES CRAYONS FOR THE FARMERS MARKET KIDS CLUB PRCS/RECREATION LOU MALNATIS - EVANSTO IL 60201 46.64$ 3/11/2022 62770 MISCELLANEOUS PIZZA FOR CUSTODIAL STAFF MEETING AT CHANDLER PRCS/RECREATION BOWLERO NILES IL 60714 139.80$ 3/11/2022 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM PRCS/RECREATION EASYBADGES, LLC OR 97232 139.00$ 3/11/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SEASONAL ID CREATION PRCS/RECREATION AMERICAN SAFETY AND HE OR 97402-9189 70.00$ 3/11/2022 62295 TRAINING & TRAVEL 2020 UPDATE PRCS/RECREATION HOMEDEPOT.COM GA 303390000 605.71$ 3/14/2022 62245 OTHER EQMT MAINTENANCE (2) TABLE CARTS TAX EXEMPTION REFUND WILL BE ON NEXT MONTH PRCS/RECREATION BOWLERO NILES IL 60714 20.97$ 3/14/2022 62507 FIELD TRIPS EXTRA LANE AND SHOE RENTAL FOR BOWLING PROGRAM PRCS/RECREATION AMERICAN SAFETY AND HE OR 97402-9189 70.00$ 3/14/2022 62295 TRAINING & TRAVEL 2020 UPDATE PRCS/RECREATION CRISIS PREVENTION INST WI 53224 81.98$ 3/15/2022 62295 TRAINING & TRAVEL TRAINING SUPPLIES FOR CPI TRAINING PRCS/RECREATION CRAYOLA COM PA 18040 48.93$ 3/16/2022 65110 REC PROGRAM SUPPLIES SPIN ART FOR THE KIDS CLUB AT THE FARMERS MARKET PRCS/RECREATION JEWEL OSCO 3428 IL 60202 41.94$ 3/16/2022 65025 FOOD SENSORY CHEF MATERIALS PRCS/RECREATION DRI PRINTRUNNER CA 91406 442.63$ 3/16/2022 65110 REC PROGRAM SUPPLIES BEACH PASS ORDER FORMS FOR 2022 SEASON PRCS/RECREATION CRISIS PREVENTION INST WI 53224 204.95$ 3/18/2022 62295 TRAINING & TRAVEL ADDITIONAL CPI TRAINING SUPPLIES PRCS/RECREATION SCHOOL HEALTH CORP IL 60008 104.90$ 3/18/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR FLOOR HOCKEY AND FLAG FOOTBALL PROGRAMS PRCS/RECREATION BOWLERO NILES IL 60714 139.80$ 3/18/2022 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM PRCS/RECREATION AMERICAN SAFETY AND HE OR 97402-9189 35.00$ 3/18/2022 62295 TRAINING & TRAVEL 2020 UPDATE PRCS/RECREATION 4IMPRINT, INC WI 54901 991.07$ 3/22/2022 62490 OTHER PROGRAM COSTS LANYARDS FOR SUMMER STAFF PRCS/RECREATION FLAGHOUSE INC NJ 07604 334.97$ 3/24/2022 65110 REC PROGRAM SUPPLIES RAMPS FOR BOWLING PROGRAM PRCS/RECREATION CHICAGO DOGS I IL 60018 100.00$ 3/24/2022 62507 FIELD TRIPS CHICAGO DOGS SUMMER EVENT PRCS/RECREATION TARGET 00011254 IL 60714 55.16$ 3/24/2022 65110 REC PROGRAM SUPPLIES STORAGE BINS FOR CAMP SUPPLIES PRCS/RECREATION AMERICAN SAFETY AND HE OR 97402-9189 35.00$ 3/24/2022 62295 TRAINING & TRAVEL 2020 UPDATE PRCS/RECREATION AMERICAN SAFETY AND HE OR 97402-9189 105.00$ 3/24/2022 62295 TRAINING & TRAVEL ADDING INSTRUCTORS PRCS/RECREATION TARGET.COM MN 55445 24.22$ 3/25/2022 65110 REC PROGRAM SUPPLIES KEY TAGS FOR LABELING FACILITY AND CAMP KEYS PRCS/RECREATION WALMART.COM AA AR 72716 119.98$ 3/25/2022 65110 REC PROGRAM SUPPLIES PERIPHERAL FOR POINT OF SALE SYSTEM AT BEACH PRCS/RECREATION WALMART.COM AA AR 72716 189.00$ 3/25/2022 65110 REC PROGRAM SUPPLIES PERPOHIALS FOR REMOTE RECTRAC USE PRCS/RECREATION AMERICAN SAFETY AND HE OR 97402-9189 35.00$ 3/25/2022 62295 TRAINING & TRAVEL 2020 UPDATE PUBLIC WORKS AGENCY AMERICAN PUBLIC WORKS MO 64108 575.00$ 2/28/2022 62295 TRAINING & TRAVEL SNOW CONFERENCE May 9, 2022 Page 6 of 8Page 32 of 34A1.Page 58 of 607 BMO Credit Card Statement for the Period ending March 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE EXPENSE DESCRIPTION COST ALLOCATION - EXPENSE OBJECT PUBLIC WORKS AGENCY AMERICAN PUBLIC WORKS MO 64108 575.00$ 2/28/2022 62295 TRAINING & TRAVEL SNOW CONFERENCE PUBLIC WORKS AGENCY ENVIRONMTL BUS COUNCIL MA 02446 5.00$ 3/4/2022 62295 TRAINING & TRAVEL CLIMATE ADAPTATION WEBINAR - CARA PRATT PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 1,110.40$ 3/7/2022 65085 MINOR EQUIP & TOOLS ROLLING TOOL CHEST, BARRICADE BATTERIES PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 221.65$ 3/11/2022 65085 MINOR EQUIP & TOOLS PAINT FOR GRAFFITI REQUESTS PUBLIC WORKS AGENCY ROADSAFE 1001 IL 60446 228.00$ 3/11/2022 65090 SAFETY EQUIPMENT CONSTRUCTION SIGNAGE PUBLIC WORKS AGENCY ROADSAFE 1001 IL 60446 679.00$ 3/11/2022 65090 SAFETY EQUIPMENT CONSTRUCTION SIGNAGE PUBLIC WORKS AGENCY NICOR GAS BILL GA 30309 373.55$ 3/14/2022 64015 NATURAL GAS NICOR PAYMENT FOR ECOLOGY CENTER PUBLIC WORKS AGENCY NORTHERN TOOL & EQUIP IL 60056 470.80$ 3/16/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PRE WET PARTS FOR 635 PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 148.49$ 3/24/2022 65085 MINOR EQUIP & TOOLS SMALL TOOLS PUBLIC WORKS/PLAN-ENG IL PROF LICENSE FEE IL 62786 61.35$ 2/28/2022 62360 MEMBERSHIP DUES PE LICENSE - P. MOYANO PUBLIC WORKS/PLAN-ENG AMERICAN PUBLIC WORKS MO 84108 90.10$ 3/1/2022 65010 BOOKS, PUBLICATIONS, MAPS PUBLIC WORKS PRATICES MANUAL PUBLIC WORKS/PLAN-ENG ISI - ENVISION DC 20005 50.00$ 3/2/2022 62360 MEMBERSHIP DUES ENVISION CERTIFICATION - R. PAPA PUBLIC WORKS/PLAN-ENG WWW.NORTHERNSAFETY.COM NY 13340 134.90$ 3/4/2022 65090 SAFETY EQUIPMENT HARD HATS FOR ENGINEERING STAFF PUBLIC WORKS/PLAN-ENG HOLIDAY INN EXPRESS SP IL 62703 255.36$ 3/25/2022 62295 TRAINING & TRAVEL HOTEL FOR ISAWWA WATER CONFERENCE 2022 - P MOYANO PUBLIC WORKS/SERVICE OFFICE DEPOT #510 IL 60201 39.48$ 2/28/2022 65095 OFFICE SUPPLIES MOUSE PADS, SHEET PROTECTORS, OFFICE SUPPLIES PUBLIC WORKS/SERVICE BUMPER TO BUMPER EVANS IL 60202 58.06$ 2/28/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PM PARTS FOR EQUIPMENT. STOCK AND IMMEDIATE USE. PUBLIC WORKS/SERVICE BUMPER TO BUMPER EVANS IL 60202 181.00$ 2/28/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PM PARTS FOR EQUIPMENT. STOCK AND IMMEDIATE USE. PUBLIC WORKS/SERVICE PETE STUIFBERGEN BULB MO 64081 822.35$ 2/28/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BULBS PUBLIC WORKS/SERVICE AMERICAN PUBLIC WORKS MO 64108 575.00$ 2/28/2022 62295 TRAINING & TRAVEL APWA SNOW CONFERENCE REGISTRATION PUBLIC WORKS/SERVICE AMERICAN 00177184281691 WA 85034-3802 292.20$ 2/28/2022 62295 TRAINING & TRAVEL AIRFARE FOR APWA SNOW CONFERENCE - EDGAR CANO PUBLIC WORKS/SERVICE AMERICAN 00177184281702 WA 85034-3802 292.20$ 2/28/2022 62295 TRAINING & TRAVEL AIRFARE FOR APWA SNOW CONFERENCE - DONALD CORNELIUS PUBLIC WORKS/SERVICE AMERICAN 00177184281713 WA 85034-3802 292.20$ 2/28/2022 62295 TRAINING & TRAVEL AIRFARE FOR APWA SNOW CONFERENCE - WILLIAM REED PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 26.36$ 3/2/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE BARN STORAGE PROJECT PUBLIC WORKS/SERVICE IN 4J HOSE AND SUPPLY FL 33897-8418 63.09$ 3/3/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SPRAYER PARTS PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 754.99$ 3/3/2022 65085 MINOR EQUIP & TOOLS 55 GALLON DRUM DOLLIES FOR VEHICLE TRUCK WASH CONTAINERS TO SAFELY MOVE. PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 120.96$ 3/3/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP CHEMICALS PUBLIC WORKS/SERVICE ABI ATTACHMENTS INC IN 46544 245.05$ 3/4/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ABI PARTS PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 286.74$ 3/4/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE BARN STORAGE PROJECT PUBLIC WORKS/SERVICE V & J LANDSCAPING SVC IL 60077 26.44$ 3/7/2022 65085 MINOR EQUIP & TOOLS PPE PUBLIC WORKS/SERVICE OFFICE DEPOT #510 IL 60201 22.98$ 3/7/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE OFFICE SUPPLIES PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 140.59$ 3/7/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE BARN STORAGE PROJECT PUBLIC WORKS/SERVICE TIPCO INC TN 37917 755.00$ 3/9/2022 65005 AGRI/BOTANICAL SUPPLIES SOIL AMENDMENTS PUBLIC WORKS/SERVICE TIPCO INC TN 37917 755.00$ 3/9/2022 65005 AGRI/BOTANICAL SUPPLIES SOIL AMENDMENTS PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089-3969 187.92$ 3/10/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 167.59$ 3/10/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE BARN STORAGE PROJECT PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 767.01$ 3/10/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LED STREET LIGHT BULBS AND ELECTRICAL SCREWDRIVERS PUBLIC WORKS/SERVICE MARTIN ONE SOURCE IL 61821 160.50$ 3/10/2022 65075 MEDICAL & LAB SUPPLIES STUDY GUIDES FOR PESTICIDE TEST PUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 150.00$ 3/11/2022 65035 PETROLEUM PRODUCTS HIGH OCTANCE SHOP FUEL PUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 49.43$ 3/11/2022 65035 PETROLEUM PRODUCTS HIGH OCTANE SHOP FUEL PUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 150.00$ 3/11/2022 65035 PETROLEUM PRODUCTS HIGH OCTANE SHOP FUEL PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 58.35$ 3/11/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE BARN STORAGE PROJECT PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 270.99$ 3/14/2022 65085 MINOR EQUIP & TOOLS STAPLES, BATTERIES, GLOVES PUBLIC WORKS/SERVICE GIH GLOBALINDUSTRIALEQ FL 33144 1,073.99$ 3/17/2022 65625 FURNITURE & FIXTURES BUSINESS DISTRICT & PARK TRASH/RECYCLING FANCY CONTAINERS PUBLIC WORKS/SERVICE GIH GLOBALINDUSTRIALEQ FL 33144 1,100.84$ 3/17/2022 65625 FURNITURE & FIXTURES BUSINESS DISTRICT & PARK TRASH/RECYCLING FANCY CONTAINERS PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 430.40$ 3/17/2022 65115 TRAFFIC CONTROL SUPPLI BRIDGE WEIGHT LIMIT SIGNS PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 32.68$ 3/21/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE GARDEN PARK 311 PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 648.00$ 3/21/2022 65625 FURNITURE & FIXTURES MOBILE TOOL WORKBENCH FOR TOOL CORRAL PUBLIC WORKS/SERVICE ACMETOOLS.COM ND 58203 614.97$ 3/23/2022 65085 MINOR EQUIP & TOOLS SHOP TOOLS PUBLIC WORKS/SERVICE WEBBS WATER GARDENS MD 21162 649.98$ 3/24/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE GRADY BIRD SANCTUARY PROJECT PUBLIC WORKS/SERVICE MENARDS MORTON GROVE I IL 60053 88.51$ 3/24/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE GRADY BIRD SANCTUARY PROJECT PUBLIC WORKS/SERVICE FARM & FLEET OF ELGIN IL 60123 663.88$ 3/24/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE GRADY BIRD SANCTUARY PROJECT PUBLIC WORKS/SERVICE BUMPER TO BUMPER EVANS IL 60202 81.29$ 3/24/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KROMER BATTERY PUBLIC WORKS/WTR PROD AMS SERVICE FEE 102102 FL 32746 51.45$ 2/28/2022 62360 MEMBERSHIP DUES SERVICE FEE FOR NBWW MEMBERSHIP DUES PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 72.02$ 2/28/2022 65040 JANITORIAL SUPPLIES FLOOR CLEANER PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 24.21$ 2/28/2022 65040 JANITORIAL SUPPLIES GLASS CLEANER PUBLIC WORKS/WTR PROD WESCO - # 7628 IL 60632 46.02$ 2/28/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL INDICATOR LIGHT PUBLIC WORKS/WTR PROD LIGHTBULBSURPLUS.COM FL 32773 935.33$ 3/1/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LED BATTERY BACKUP LIGHTS PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 374.17$ 3/1/2022 65090 SAFETY EQUIPMENT EYE WASH KIT PUBLIC WORKS/WTR PROD GRAINGER IL 60045 20.88$ 3/1/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAPER PINS PUBLIC WORKS/WTR PROD GRAINGER IL 60045 461.48$ 3/1/2022 65090 SAFETY EQUIPMENT ELECTRICAL GLOVES PUBLIC WORKS/WTR PROD LC WEB PERMITS/LICENSE IL 60048 1,744.06$ 3/1/2022 62360 MEMBERSHIP DUES NBWW MEMBERSHIP DUES PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 1,795.05$ 3/1/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CL-17 REAGENTS PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60174 1,200.00$ 3/1/2022 62295 TRAINING & TRAVEL WATERCON 2022 REGISTRATION FOR 3 PUMPING EMPLOYEES PUBLIC WORKS/WTR PROD TEXAS ELECTRONICS TX 75237 1,054.72$ 3/1/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RAIN GAUGE PUBLIC WORKS/WTR PROD GRAINGER IL 60045 238.58$ 3/2/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOTOR PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 142.20$ 3/2/2022 65085 MINOR EQUIP & TOOLS DEHUMIDIFIER PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANY IL 60504 2,440.00$ 3/2/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 12" MJ VALVE PUBLIC WORKS/WTR PROD B&H PHOTO 800-606-6969 NY 10001 33.66$ 3/3/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SERIAL CONVERTER CABLE PUBLIC WORKS/WTR PROD CITY WELDING SALES & S IL 60076 308.44$ 3/3/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OX AC WELDING GAS PUBLIC WORKS/WTR PROD STANDARD EQUIPMENT COM IL 60126 1,600.18$ 3/3/2022 62245 OTHER EQMT MAINTENANCE RX400 CRAWLER REPAIR PUBLIC WORKS/WTR PROD VINEVIDA FL 33009 52.14$ 3/4/2022 65040 JANITORIAL SUPPLIES LEMON OIL PUBLIC WORKS/WTR PROD BUSHNELL INCORPORATED IL 60018 2,452.80$ 3/4/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2" PVC BALL VALVES FOR CHLORINE SOLUTION PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 70.09$ 3/4/2022 65075 MEDICAL & LAB SUPPLIES EDTA TITRANT PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 106.33$ 3/7/2022 65040 JANITORIAL SUPPLIES GARBAGE CAN PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 398.93$ 3/7/2022 65050 BUILDING MAINTENANCE MATERIAL SHADES PUBLIC WORKS/WTR PROD FEDEX 270510194790 TN 38116 14.62$ 3/7/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RETURN POSTAGE PUBLIC WORKS/WTR PROD LOU MALNATIS - EVANSTO IL 60201 88.14$ 3/7/2022 65025 FOOD RETIREMENT LUNCH FOR JAMES JANES PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 36.45$ 3/7/2022 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 (518.73)$ 3/9/2022 62245 OTHER EQMT MAINTENANCE CREDIT PUBLIC WORKS/WTR PROD GRAINGER IL 60045 40.70$ 3/9/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSES May 9, 2022 Page 7 of 8Page 33 of 34A1.Page 59 of 607 BMO Credit Card Statement for the Period ending March 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE EXPENSE DESCRIPTION COST ALLOCATION - EXPENSE OBJECT PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 432.20$ 3/10/2022 65090 SAFETY EQUIPMENT ELECTRICAL GLOVES PUBLIC WORKS/WTR PROD VERMEER AURORA IL 60502 1,755.20$ 3/10/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS FOR BORING MACHINE PUBLIC WORKS/WTR PROD VERMEER AURORA IL 60502 2,361.10$ 3/10/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RODS FOR BORING MACHINE PUBLIC WORKS/WTR PROD BATTERY JUN CT 06475 107.99$ 3/11/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS C-CELL & 9V BATTERIES PUBLIC WORKS/WTR PROD NPC NEW PIG CORP PA 16684 1,024.81$ 3/11/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OIL ABSORBENT MATS AND SKIMMERS FOR CHAIN DECK AND MAINTENANCE SHOP PUBLIC WORKS/WTR PROD GRAINGER IL 60045 40.70$ 3/11/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSES PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 139.59$ 3/11/2022 65090 SAFETY EQUIPMENT ELECTRICAL GLOVES PUBLIC WORKS/WTR PROD ALTORFER INDUSTRIES IL 60126 67.48$ 3/11/2022 65085 MINOR EQUIP & TOOLS GENERATOR 500KW SEALS PUBLIC WORKS/WTR PROD ALLIED ELECTRONICS INC TX 76118 48.23$ 3/11/2022 65085 MINOR EQUIP & TOOLS PILOT LED LIGHT PUBLIC WORKS/WTR PROD ALLIEDCONTROLS.COM FL 32703 841.89$ 3/14/2022 65085 MINOR EQUIP & TOOLS 3WAY PILOT VALVE PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVI IL 60007 157.36$ 3/14/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS DUC LUGS PUBLIC WORKS/WTR PROD GRAINGER IL 60045 139.08$ 3/14/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONE CHECK VALVE PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 164.13$ 3/14/2022 65085 MINOR EQUIP & TOOLS STRAP WRENCHES PUBLIC WORKS/WTR PROD PETROLEUM S PA 18701 (1,744.50)$ 3/16/2022 65035 PETROLEUM PRODUCTS ENGINE OIL - RETURNED PUBLIC WORKS/WTR PROD SQ ABSOLUTE SUPPLIERS IA 50315 1,305.81$ 3/16/2022 65085 MINOR EQUIP & TOOLS CONDENSATE PUMPS PUBLIC WORKS/WTR PROD GRAINGER IL 60045 100.65$ 3/16/2022 65090 SAFETY EQUIPMENT SAFETY GLASSES PUBLIC WORKS/WTR PROD DGI SUPPLY IL 60090 265.55$ 3/16/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BLADES FOR BANDSAW PUBLIC WORKS/WTR PROD EVO SUPPLY GROUP MO 63025 1,859.03$ 3/16/2022 65035 PETROLEUM PRODUCTS ENGINE OIL PUBLIC WORKS/WTR PROD RS HUGHES CO INC CA 94086 635.92$ 3/16/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DEVCON EPOXY FOR ALUM TANKS PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 418.74$ 3/17/2022 65090 SAFETY EQUIPMENT GLOVES, HEARING PROTECTION, RESPIRATOR FILTER COVERS PUBLIC WORKS/WTR PROD TFS FISHER SCI ATL GA 30024 2,113.51$ 3/17/2022 65085 MINOR EQUIP & TOOLS LABORATORY DRYING OVEN PUBLIC WORKS/WTR PROD WPY ILLINOIS PUBLIC EM IL 60018 219.00$ 3/17/2022 62295 TRAINING & TRAVEL REGISTRATION FOR IPELRA LEADERSHIP SESSION PUBLIC WORKS/WTR PROD GRAINGER IL 60045 (1,735.36)$ 3/17/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RETURN OF INCORRECT DOOR PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 320.99$ 3/17/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHLORINE REAGENT PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 70.49$ 3/17/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HEAT SHRINK TUBING PUBLIC WORKS/WTR PROD TIGER SUPPLIES NJ 07111 337.54$ 3/18/2022 65090 SAFETY EQUIPMENT TRAFFIC CONE BARS PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 129.00$ 3/18/2022 65085 MINOR EQUIP & TOOLS TOOLBOX PUBLIC WORKS/WTR PROD GRAINGER IL 60045 557.89$ 3/18/2022 65090 SAFETY EQUIPMENT WADERS PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 233.50$ 3/18/2022 65085 MINOR EQUIP & TOOLS STRAP WRENCHES FOR THE CHLORINE ROOM PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 100.67$ 3/18/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONDUIT FOR UPS AND OIL FOR LANDSCAPE EQUIPMENT PUBLIC WORKS/WTR PROD BATTERY JUN CT 06475 86.90$ 3/21/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CR1/2 AA, & CR123 BATTERIES PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 129.00$ 3/21/2022 65085 MINOR EQUIP & TOOLS TOOL KIT PUBLIC WORKS/WTR PROD EUROFINS EATON ANALYTI IA 50321-3156 70.00$ 3/21/2022 62465 OUTSIDE LABARATORY COSTS ALUMINUM TESTING PUBLIC WORKS/WTR PROD NOR NORTHERN TOOL MN 55306 619.99$ 3/21/2022 62245 OTHER EQMT MAINTENANCE SCREED KING VIBRATORY SCREED & 10' BOARD PUBLIC WORKS/WTR PROD NOR NORTHERN TOOL MN 55306 1,479.99$ 3/21/2022 65085 MINOR EQUIP & TOOLS SCREED KING VIBRATORY SCREED & 10' BOARD PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 46.41$ 3/21/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GRINDING WHEELS PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 39.24$ 3/21/2022 65085 MINOR EQUIP & TOOLS HOOK SPANNER PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 106.48$ 3/21/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SPRAY NOZZEL PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 (9.36)$ 3/21/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SALES TAX REFUND PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 32.91$ 3/21/2022 65085 MINOR EQUIP & TOOLS WATER SOFTENER PELLETS PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 170.63$ 3/22/2022 65090 SAFETY EQUIPMENT GLOVES PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 749.16$ 3/22/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HOSE KITS FOR ALUM PUMPS PUBLIC WORKS/WTR PROD MENARDS MORTON GROVE I IL 60053 45.98$ 3/23/2022 65035 PETROLEUM PRODUCTS OIL FOR LANDSCAPE EQUIPMENT PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 576.08$ 3/24/2022 65085 MINOR EQUIP & TOOLS UTILITY CART, EAR PROTECTION PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 287.88$ 3/24/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ENGINE DEGREASER, FLASHLIGHTS, BATTERIES, FILTER. PUBLIC WORKS/WTR PROD HACH COMPANY CO 80538 1,116.45$ 3/24/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHLORINE REAGENT PUBLIC WORKS/WTR PROD IN ICL CALIBRATION LA FL 34994 377.05$ 3/25/2022 65075 MEDICAL & LAB SUPPLIES MRT CALIBRATION AND NIST CALIBRATION PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 31.09$ 3/25/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OAKUM PUBLIC WORKS/WTR PROD OFFICE DEPOT #510 IL 60201 122.26$ 3/25/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PRINTER TONER PUBLIC WORKS/WTR PROD EBAY O 10-08423-20439 CA 95131 59.95$ 3/25/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GATE OPENER TRANSFORMER ALL OTHER MARCH 2022 TOTAL 193,188.36$ SUMMARY: LOCAL EVANSTON SPEND (162 transactions) 22,019.78$ ALL OTHER NON-EVANSTON (433 transactions)171,168.58$ ALL OTHER MARCH 2022 TOTAL 193,188.36$ May 9, 2022 Page 8 of 8Page 34 of 34A1.Page 60 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of BMO Harris Amazon Credit Card Activity Date: May 9, 2022 Recommended Action: Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending March 26, 2022, in the amount of $4,527.66. Council Action: For Action Summary: The total amount of the BMO Harris Amazon Credit Card Activity for the period ending March 26, 2022, is $4,527.66. Attachments: March 2022 Transactions Amazon A2.Page 61 of 607 BMO Credit Card Statement for the Period ending March 26, 2022 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE EXPENSE DESCRIPTION COST ALLOCATION - EXPENSE OBJECT ADMIN SVCS/FAC MGMT AMAZON PRIME 1I8J07RB0 WA 98109 12.99$ 3/1/2022 62509 SERVICE AGREEMENTS/ CONTRACTS AMAZON MEMBERSHIP ADMIN SVCS/FAC MGMT AMZN MKTP US 1W5SP0LN0 WA 98109 1,099.78$ 3/2/2022 65095 OFFICE SUPPLIES CASES FOR TABLETS ADMIN SVCS/FAC MGMT AMZN MKTP US 1I1PN57U2 WA 98109 49.00$ 3/4/2022 65095 OFFICE SUPPLIES TABLET STYLUS ADMIN SVCS/FAC MGMT AMZN MKTP US 1W7613MI2 WA 98109 10.95$ 3/9/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES ADMIN SVCS/FAC MGMT AMZN MKTP US 1Z82B8M91 WA 98109 34.64$ 3/11/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES ADMIN SVCS/FAC MGMT AMZN MKTP US 1Z41Z9740 WA 98109 24.24$ 3/16/2022 65085 MINOR EQUIP & TOOLS MINI BLIND BRACKETS ADMIN SVCS/FAC MGMT AMZN MKTP US 1Z2OO5MZ2 WA 98109 44.99$ 3/17/2022 65085 MINOR EQUIP & TOOLS PAINT SPRAYER ADMIN SVCS/FAC MGMT AMZN MKTP US 1N1581PM1 WA 98109 71.96$ 3/18/2022 65095 OFFICE SUPPLIES UKRAINIAN FLAGS ADMIN SVCS/FAC MGMT AMZN MKTP US 1N7SR6M21 WA 98109 123.90$ 3/21/2022 65050 BUILDING MAINTENANCE MATERIAL HYDRAULIC LINES ADMIN SVCS/FAC MGMT AMZN MKTP US 1N23A93Q2 WA 98109 29.90$ 3/22/2022 62245 OTHER EQMT MAINTENANCE PARKS AND REC PROXIMITY CARDS ADMIN SVCS/FAC MGMT AMZN MKTP US 1N3CM6N32 WA 98109 75.18$ 3/22/2022 65050 BUILDING MAINTENANCE MATERIAL SIGN LIGHT REPAIR ADMIN SVCS/FAC MGMT AMZN MKTP US 1N5KL0T62 WA 98109 90.13$ 3/22/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES ADMIN SVCS/FAC MGMT AMZN MKTP US 1N7YV2UY1 WA 98109 37.45$ 3/22/2022 65095 OFFICE SUPPLIES TABLET CASE ADMIN SVCS/FAC MGMT AMZN MKTP US 1650E2EH1 WA 98109 75.64$ 3/25/2022 65085 MINOR EQUIP & TOOLS TOOLS ADMIN SVCS/INFO SYS AMAZON.COM 1I47K6Z92 WA 98109 101.87$ 2/28/2022 65615 INFRASTRUCTURE SUPPLIES POWER STRIP FOR SERVER RACK. ADMIN SVCS/INFO SYS AMAZON.COM 1W8K313J1 WA 98109 119.96$ 3/1/2022 62250 COMPUTER EQUIPMENT MAINT BLUETOOTH MICE FOR WATER ADMIN SVCS/INFO SYS AMAZON.COM 1W8KZ03P1 A WA 98109 64.65$ 3/1/2022 62250 COMPUTER EQUIPMENT MAINT TONER CARTRIDGE ADMIN SVCS/INFO SYS AMZN MKTP US WA 98109 (99.99)$ 3/1/2022 65615 INFRASTRUCTURE SUPPLIES REFUND FOR BROKEN PART ADMIN SVCS/INFO SYS AMZN MKTP US 1I27W00H2 WA 98109 190.00$ 3/1/2022 62250 COMPUTER EQUIPMENT MAINT HP PERSONAL PRINTER FOR STOCK ADMIN SVCS/INFO SYS AMZN MKTP US 1I2TQ9RV0 WA 98109 149.74$ 3/1/2022 65095 OFFICE SUPPLIES TABLET CASES AND SCREEN PROTECTORS. WILLIAM REED ADMIN SVCS/INFO SYS AMZN MKTP US 1I9FU3MM2 WA 98109 12.99$ 3/2/2022 62250 COMPUTER EQUIPMENT MAINT LAPTOP COOLING FAN. REC DEPT. ADMIN SVCS/INFO SYS AMZN MKTP US 1W8Q43T80 WA 98109 17.90$ 3/3/2022 62250 COMPUTER EQUIPMENT MAINT CONF. PHONE MIC EXT. CORDS ADMIN SVCS/INFO SYS AMAZON.COM 1W55O7UW0 WA 98109 105.89$ 3/8/2022 62250 COMPUTER EQUIPMENT MAINT TONER CARTRIDGE ADMIN SVCS/INFO SYS AMZN MKTP US 1Z9UG7C10 WA 98109 38.97$ 3/9/2022 62250 COMPUTER EQUIPMENT MAINT CONFERENCE ROOM KEEP ALIVE DEVICE ADMIN SVCS/INFO SYS AMZN MKTP US 1Z3Z36DG2 WA 98109 324.90$ 3/18/2022 62250 COMPUTER EQUIPMENT MAINT ZEBRA PRINTER REPLACEMENT BATTERIES. PD IN CAR. ADMIN SVCS/INFO SYS AMAZON.COM 1N3Z610D0 A WA 98109 97.05$ 3/21/2022 65615 INFRASTRUCTURE SUPPLIES RJ45 KEYSTONES - EPL @ RCCC ADMIN SVCS/INFO SYS AMZN MKTP US 1N2UE8XS0 WA 98109 29.46$ 3/22/2022 65618 SECURITY CAMERA SUPPLIES DAHUA 360 CAMERA MOUNTING BRACKET CMO/FINANCE AMAZON.COM 1N3NG6B62 A WA 98109 10.79$ 3/25/2022 65095 OFFICE SUPPLIES IPPFA (ILLINOIS POLICE AND FIRE PENSION) RETIREMENT GUIDE PRCS/ECOLOGY CNTR AMZN MKTP US 1N4BF0031 WA 98109 58.19$ 3/17/2022 65110 REC PROGRAM SUPPLIES OWL PELLETS PRCS/ECOLOGY CNTR AMZN MKTP US 1N6HI7JY0 WA 98109 61.11$ 3/21/2022 65110 REC PROGRAM SUPPLIES OWL PELLETS PUBLIC WORKS/SERVICE AMAZON.COM 1W0F53A10 A WA 98109 40.97$ 3/3/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE TOOLS SHOP PUBLIC WORKS/SERVICE AMZN MKTP US 1W8VH8VP1 WA 98109 19.12$ 3/3/2022 65085 MINOR EQUIP & TOOLS PPE PUBLIC WORKS/SERVICE AMAZON.COM 1W4KZ4ZT2 A WA 98109 100.20$ 3/7/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP TOOLS PUBLIC WORKS/SERVICE AMZN MKTP US 1W25F7SN0 WA 98109 10.79$ 3/7/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP TOOLS PUBLIC WORKS/SERVICE AMZN MKTP US 1W7R43IF1 WA 98109 50.00$ 3/7/2022 65085 MINOR EQUIP & TOOLS BATTERY TENDER FOR POWER WASHER TO KEEP BATTERY CHARGED BETWEEN USES. PUBLIC WORKS/SERVICE AMZN MKTP US 1N5VC8TQ1 WA 98109 69.99$ 3/17/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP TOOLS PUBLIC WORKS/SERVICE AMZN MKTP US 165KC7CO1 WA 98109 89.98$ 3/23/2022 65085 MINOR EQUIP & TOOLS STROBE BAR PUBLIC WORKS/WTR PROD AMAZON.COM 1W22X0JW1 A WA 98109 362.35$ 3/1/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHAIR PUBLIC WORKS/WTR PROD AMZN MKTP US 1I7401R00 WA 98109 150.93$ 3/1/2022 65085 MINOR EQUIP & TOOLS HAND TAP SET PUBLIC WORKS/WTR PROD AMZN MKTP US 1I0PP3VK2 WA 98109 30.10$ 3/2/2022 65085 MINOR EQUIP & TOOLS TWEEZER PLIERS PUBLIC WORKS/WTR PROD AMAZON.COM 1Z7P39LU1 WA 98109 349.67$ 3/8/2022 65085 MINOR EQUIP & TOOLS ELECTRICAL TEST METER PUBLIC WORKS/WTR PROD AMZN MKTP US 1Z3IQ5NV0 WA 98109 40.98$ 3/10/2022 65085 MINOR EQUIP & TOOLS USB CAR CHARGER & LASER POINTER PUBLIC WORKS/WTR PROD AMZN MKTP US 1N0SQ2DZ1 WA 98109 26.09$ 3/21/2022 65085 MINOR EQUIP & TOOLS TABLET MOUNT PUBLIC WORKS/WTR PROD AMZN MKTP US 1N4OK4900 WA 98109 122.26$ 3/25/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PRINTER TONER AMAZON MARCH 2022 TOTAL 4,527.66$ May 9, 2022 Page 1 of 1Page 2 of 2A2.Page 62 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Kelley Gandurski, Interim City Manger Subject: Approval to Hire Two Administrative Hearing Officers in response to the Request for Qualifications for Administrative Hearing Officers (RFQ 22- 24) Date: May 9, 2022 Recommended Action: Staff recommends that City Council authorize the City Manager to negotiate two (2) contracts for administrative hearing officers and to allow the City Manager to hire a third officer at a later date. Funding Source: General Fund 100.15.1585.62509, of which $108,450 is remaining as a balance. Council Action: For Action Summary: On March 03, 2022, the City of Evanston advertised its Request for Qualifications ("RFQ") in the Pioneer Press for Administrative Hearing Officers. The Council should note that in September 2021, the Council directed staff to re-issue an RFQ for Administrative Hearing Officers due to the lack of diversity amongst the applicant pool. Administrative Hearing Officers are Illinois licensed attorneys with special training who by ordinance, preside over ordinance violations such as parking tickets, property maintenance tickets, police tickets, and juvenile matters. These are all civil matters that are not required to be two has Evanston City of the Judge. (2) Court a Circuit heard before Currently, administrative hearing officers who have presided over City ordinance violations for over ten (10) years. Given the length of time that each of the current hearing officers has worked in a contract capacity for the City, staff is unsure as to when the last RFQ process commenced. Administrative Hearing Officers preside over ordinance violation matters up to three times per week. Hearings are typically set for Wednesdays and Thursdays and preside from 9 am to 11:30 am. Juvenile and sometimes parking matters are heard on Mondays. In addition to A3.Page 63 of 607 advertising in the Pioneer Press, staff sent, via email, the RFQ to seventy law firms and bar organizations. The list included various minority law firms and bar associations. The advertisement stated that the City was seeking to contract a total of three (3) hearing officers. This will allow for adequate rotation and backup of the hearing officers. The RFQ called for the following scope of work: The specific responsibilities and tasks of an Adjudication Hearing Officer for the City of Evanston include: • Preside at administrative adjudication hearings to determine violations of City Code. The hearing officer is expected to utilize the City software system (for which training will be provided) to review evidence, issue findings and perform other pertinent work; • Hear testimony and accept evidence from code enforcement officers, the respondent and all interested parties relevant to the existence of an ordinance violation; • Preserve and authenticate the record of the adjudication hearing and all exhibits and evidence introduced at the hearing; • Issue a decision and order (in writing where necessary) stating whether an ordinance violation exists; • Impose penalties consistent with applicable code/ordinance provisions and to assess costs reasonably related to the proceedings upon finding the respondent liable for the charged violation; • Review, analyze and demonstrate a strong understanding of the City of Evanston Municipal Code and apply the code to each matter accordingly; and • Possesses a strong understanding of the Illinois Administrative Code. Each candidate was required to provide their commitment/s to divers ity, equity, and inclusion, and submit a statement of qualifications and an agreement to the City's proposed contract. The City received four (2) submissions. Scoring was reflected as follows: Firm Qualifications and Expertise (out of 20 pts) Organization (out of 20 pts) Completeness of proposal (out of 20 pts) Willingness to execute the City's Agreement (out of 10 pts) M/W/EBE Participation (out of 15 pts) Total Score Johnson, Johnson & Associates, LLC 17 19 20 10 1 67 Jeffrey D. Greenspan 19 19 19 10 1 68 Staff is recommending that City Council authorize the negotiation of contracts for these two candidates and allow the City Manager to hire a third Administrative Adjudication officer at a later date. Page 2 of 75 A3.Page 64 of 607 Attachments: Jeffrey D. Greenspan Johnson, Johnson & Associates, LLC Page 3 of 75 A3.Page 65 of 607 Jeffrey D. Greenspan Attorney at Law 9445 N. Keeler Avenue Skokie, Illinois 60076 Ph: 847-721-7573 greenspanlawsk@gmail.com March 22, 2022 Jillian Ostman Purchasing Specialist City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Re: Administrative Adjudication Hearing Officer- RFQ Number: 22-24 I hereby submit my qualifications and interest in the position of an Administrative Adjudication Hearing Officer for the City of Evanston. I am a solo practitioner have over forty years of municipal law experience and understand the need and purpose for municipal code enforcement. Administrative Adjudication is an efficient and cost effective mechanism for a municipality to ensure compliance with its codes. Having served as a hearing officer for Evanston since 2010 and currently serving as a hearing officer for Skokie and Elmhurst, I understand the importance of making sure that those being cited with a violation understand the nature of the charge and the reason for the citation. In addition, those being charged must be given the opportunity to have their say and to be able to respond to the violation to which they have been charged. I am authorized, on behalf of myself, to bind myself, and to answer any questions regarding my qualify qualifications. Sincerely, Jeffrey D. Greenspan Page 4 of 75 A3.Page 66 of 607 B. Qualifications and Experience of Firm and/or Team ● Provide commitment/s to diversity and equitable and inclusivity. I am committed to diversity, equitable treatment and inclusivity to all regardless of their race, religion, ethnic background, sexual orientation, gender identity or expression. In conducting hearings, it is important that each respondent be treated the same. While serving as a school board member for Niles Township High School District 219, I was committed to providing the highest quality education and educational facilities to all. As a member of the school board, I attended and participated, along with numerous staff members who were encouraged to attend, in the 2014 National Summit for Courageous Conversations in New Orleans. This commitment was informed by my family experiences. My mother’s family was forced to leave Vienna when the Nazis overtook the city in the WWII. She was fortunate to escape through Belgium to the United States; however, her grandfather, grandmother and extended family were not so lucky. They were taken out and shot to death by the Nazis in the town square of Rawa Ruska, Ukraine (formerly Poland). My family’s experience with antisemitism will always shape the way I treat people of different backgrounds. ● All respondents shall describe other contracts (at least 5, but no more than 10) similar in scope, size or discipline to the required services described herein, performed or undertaken within the past five years. Village of Skokie- Administrative Hearing Officer for Building and Health Code Violations, parking tickets, administrative tows and red light camera enforcement. Commenced in 2009. Conduct Code Hearings on the morning of the 2nd Friday each month, mail-in parking tickets on the 2nd and 4th Tuesdays and red light camera enforcement on the on the afternoon of the 2nd Friday and the morning and afternoon of the 4th Friday. Current Rate $150/hr. Michael Lorge-Corporation Counsel-Village of Skokie 5127 W. Oakton Skokie, IL 60076 847-673-0500 City of Evanston- Commenced 2010. Administrative Hearing Officer for Property Standards Code Violations, parking tickets, police code enforcement and tows. Parking Ticket hearings are conducted along with tow hearings on Wednesday mornings. Police and Property Standards and other code violation hearings are held on Thursday mornings. Online and mail-in parking tickets are conducted on Monday. Current Rate $60/hr. Luke Stowe-Interim Deputy City Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 847-448-4311 Page 5 of 75 A3.Page 67 of 607 City of Elmhurst- Commenced 2013. Administrative Hearing Officer for Building and Police Code Violations, Parking Tickets and Administrative tows on the Afternoon of the 4th Tuesday of Month. Current Rate $150/hr. Michael Ruth-Chief of Police City of Elmhurst 125 1st Street Elmhurst, IL 60126 630-530-3070 ● The respondent must provide references, including name, address and telephone number of a contact person for each project identified and described. See above. ● Indicate commencement dates, duration and type of operation. See above. ● Provide a list of all Municipal clients in Illinois. Besides the above Municipal Clients listed above, I provide legal services to the City of Harvey in conjunction with the law firm of Roth Fioretti. C. Professional Staff I am a solo practitioner with extensive municipal experience. Below is my resume. Page 6 of 75 A3.Page 68 of 607 JEFFREY D. GREENSPAN 9445 North Keeler Avenue Skokie, Illinois 60076 847-721-7573 (cell) greenspanlaw@comcast.net 847-675-7573 (home) SUMMARY Accomplished local government, land conservation, real estate and regulatory attorney with demonstrable results in litigation, municipal, land use, conservation and energy law. PROFESSIONAL EXPERIENCE JEFFREY D. GREENSPAN Attorney 2010 to present Private practice of Law. Real Estate, Local Government and Litigation. Contract attorney for Illinois Department of Transportation assigned to the Office of the Attorney General-review files for title approval or referral for eminent domain actions; Review Easement agreement Advise CMS on acquisition of properties. Serves as Administrative Hearing Officer for the Village of Skokie, City of Evanston, and City of Elmhurst. Represent various clients in real estate transactions and other general matters. POMPER AND GOODMAN Attorney October 2008 -2010 Litigation on behalf of Plaintiffs in personal injury, worker’s compensation, discrimination and employment matters. Page 7 of 75 A3.Page 69 of 607 THE TRUST FOR PUBLIC LAND A National Land Conservation Organization Senior Project Manager – Acquired property for open space in Northeast Illinois 2003-2008 Negotiated and acquired land for use by local and state governments for parks and open space including negotiating land that Elgin needed for what will become their largest regional park. Reviewed and approved real estate appraisals, environmental assessments and all other due diligence including financial analysis of projects assuring the public environmentally clean property at the lowest reasonable cost for communities such as the City of Chicago and York Center Park District. Negotiated lease-purchase agreements with local governments to enable them to finance and purchase land acquired by The Trust for Public Land. Appeared before State Government officials and legislators to seek funding for open space resulting in the protection of existing funding and inclusion of new funding in proposed capital funding bill. Marketed The Trust for Public Land’s services at Illinois Municipal League and Illinois Association of Park District conferences. Organized and coordinated staff and interns and wrote open space need assessment and acquisition implementation plans for Elgin and Waukegan. CORLANDS Northeastern Illinois Land Conservation Organization 2001-2003 General Counsel and Director of Land Acquisition Negotiated land purchases and conservation easements for parks and open space preservation including the Hoover Boy Scout Camp in Yorkville and wetland bank adjacent to IDNR’s Red Wing Slough in Lake County. Drafted consulting service agreements and project services between Corlands and governmental clients. Negotiated, reviewed and approved bank lending terms and documentation for $10 million line of credit with LaSalle Bank. Supervised employees relating to negotiating, purchasing closings of land transactions. Drafted Conservation easements and oversaw Conservation Easement program. Assured compliance with not-for profit corporate and 501(c) status. Page 8 of 75 A3.Page 70 of 607 FIORETTI AND DES JARDINS, LTD. Of Counsel 1990-1991 Non-equity partner 1999-2001 1999-2001 General Practice with concentration in local government law. Represented various clients in real estate, land use and zoning, and other legal matters. Served as Special Assistant Attorney General for right of way acquisitions for IDOT. Obtained land use development approvals in Skokie for Jewel-Osco, Joseph Freed and Associates and Focus Development. ANCEL, GLINK, DIAMOND & COPE, P.C. 1991-1999 Senior Associate Advised and represented various local governments in real estate, zoning and litigation including communities of Bloomingdale, Carol Stream, Lincolnwood, South Chicago Heights, Spring Grove and Woodstock. Served as counsel for ZBA and Plan Commission in Bloomingdale, Carol Stream and South Chicago Heights. Attend public meetings representing both local governments and private clients seeking regulatory relief. Represented various private and government clients in different types of litigation and non-litigation matters, including zoning, administrative law, real estate tax, personal injury, workers' compensation, pension funds civil rights, employment law, contract law, procurement and bidding, condemnation and various other matters. Appeared before the Illinois Commerce Commission representing landowners on matters relating to eminent domain for oil pipeline and natural gas supplier in contract dispute with local utility. Prepared briefs and presented oral arguments before various Appellate Courts. Tried civil cases to verdict before state and federal juries. Served as Village Prosecutor for Lincolnwood and Hainesville. VILLAGE OF SKOKIE 1981-1991 Assistant Corporation Counsel Represented Village in all litigation including matters of zoning, civil rights, employment, personal injury and other self-insured legal matters Page 9 of 75 A3.Page 71 of 607 and served as a member of the Village’s risk management team resulting in substantial savings to the Village in claims and legal costs. Retained and supervised work of outside counsel when needed. Provided on-going legal solutions and advice to all departments including successful representation in landmark sign ordinance case of Walton v. Village of Skokie. Served as Corporate Counsel at Plan Commission, Zoning Board of Appeals, and Village Board meetings. Served as Village Prosecutor. Represented Village in employee discipline hearings, employee handbook disputes, disability, pension and discrimination claims including the cases of Gust v. Village of Skokie and Gaiser v. Village of Skokie. COOK COUNTY PUBLIC DEFENDER 1980-1981 Assistant Public Defender GOVERNOR'S OFFICE OF CONSUMER SERVICES 1978-1980 Attorney Presented witnesses, prepared briefs and arguments on behalf of consumer interests for lower electric and gas rates before the Illinois Commerce Commission in Electric and Gas Utility Rate cases. Encouraged conservation of energy and alternative energy supply in lieu of new plant and equipment as a more cost-efficient way to meet rising energy demand rather than build additional plant capacity. PROFESSIONAL QUALIFICATIONS AND ACTIVITIES Licensed to practice law in Illinois; the U.S. District Court for Northern District of Illinois; the U.S. District Court Trial Bar; and 7th Circuit Court of Appeals. EDUCATION ILLINOIS INSTITUTE OF TECHNOLOGY/CHICAGO-KENT COLLEGE OF LAW, Chicago, Illinois. Juris Doctor. Graduation with Honors UNIVERSITY OF ILLINOIS, Urbana, Illinois. Bachelor of Science in Economics, College of Commerce, Graduation with Honors. COMMUNITY ACTIVITIES Elected Member of the Niles Township High School Board District 219, Skokie, Illinois, 1999 to 2015. Led negotiations for Board regarding the 2013 support Page 10 of 75 A3.Page 72 of 607 staff labor contract. Oversaw the implementation of a green sustainability program for LEED for Existing Buildings at Niles West. One of only two schools in Illinois to obtain this certification. Appointed Member of North Suburban Health Foundation- 2010 to 2020. Appointed Member of the North Shore Center for the Performing Arts Board, Skokie, Illinois, 1998 to 2011. Elected Member of 11 county Northeastern Illinois Regional Water Supply Planning Group, created to develop a 2009 regional plan for a sustainable water supply. Chicago Bar Association. Current Committees - Local Government; Election Law Page 11 of 75 A3.Page 73 of 607 14 Exhibit A DISCLOSURE OF OWNERSHIP INTERESTS The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT) seeking to do business with the City to provide the following information with their proposal. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME: ______________________________________ APPLICANT ADDRESS: ______________________________________ TELEPHONE NUMBER: ______________________________________ FAX NUMBER: ______________________________________ APPLICANT is (Check One ) ( ) Corporation ( ) Partnership ( ) Sole Owner ( ) Association Other ( ) ________________________________________________________ Please answer the following questions on a separate attached sheet if necessary. SECTION I - CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 9445 Keeler Avenue, Skokie, IL 60076 847-721-7573 509-694-8744 Jeffrey D. Greenspan Page 12 of 75 A3.Page 74 of 607 15 1c.(Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 3 - TRUSTS 3a. Trust number and institution. ______________________________________________________________________ 3b. Name and address of trustee or estate administrator. ______________________________________________________________________ ______________________________________________________________________ 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. ______________________________________________________________________ ______________________________________________________________________ Page 13 of 75 A3.Page 75 of 607 Page 14 of 75 A3.Page 76 of 607 17 EXHIBIT B ADDITIONAL INFORMATION SHEET Qualification Name: _______________________________________________ Qualification Number #: _____________________________________________ Company Name: __________________________________________________ Contact Name: ___________________________________________________ Address: ________________________________________________________ City, State, Zip: ___________________________________________________ Telephone/FAX: #_________________________________________________ E-mail: __________________________________________________________ Comments: _____________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Jeffrey D. Greenspan Jeffrey D. Greenspan 9445 N. Keeler Skokie, IL 60076 847-721-7573/509-694-8744 greenspanlawsk@gmail.com Page 15 of 75 A3.Page 77 of 607 22 Page 16 of 75 A3.Page 78 of 607 19 Exhibit D ACKNOWLEDGEMENT OF UNDERSTANDING THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED The undersigned hereby certifies that they have read and understand the contents of this solicitation and attached service agreements, and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing this document, the Proposer hereby certifies that they are not barred from bidding on this contract as a result of bid rigging or bid rotating or any similar offense (720 ILCS S/33E-3, 33E-4). Authorized Signature: Company Name: Typed/Printed Name: Date: Title: Telephone Number: Email: Fax Number: Jeffrey D. Greenspan Owner/Attorney greenspanlawsk@gmail.com 847-721-7572 509-694-8744 3/21/22 Page 17 of 75 A3.Page 79 of 607 Page 18 of 75 A3.Page 80 of 607 21 EXHIBIT F CITY OF EVANSTON M/W/EBE POLICY A City of Evanston goal is to provide contracting and sub-contracting opportunities to Minority Business Enterprises, Women Business Enterprises, and Evanston Business Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. Firms bidding on projects with the City must work to meet the 25% goal or request a waiver from participation. It is advised that bidders place advertisements requesting sub-contractors and that they email or contact individual firms that would be appropriate to partner in response to the project. Section http://www.cityofevanston.org/business/business-diversity/ (Sample Advertisement ). If you request a paper copy of the additional documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road Suite 4200, Evanston, IL 60201. If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or modification of the goal on the attached forms. Bidder must include: 1. participation prior to the bid opening. 2. Documentation of each of the assist agencies that were contacted, the date and individual who was contacted, and the result of the conversation (see form) 3. A letter attesting to instances where the bidder has not received inquiries/qualifications from qualified M/W/EBEs 4. Names of owners, addresses, telephone numbers, date and time and method of contact of qualified M/W/EBE who submitted a qualification but was not found acceptable. 5. Names of owners, addresses, telephone numbers, date and time of contact of at least 15 qualified M/W/EBEs the bidder solicited for qualifications for work directly related to the Bid prior to the bid opening (copies must be attached). If a bidder is selected with a Sub-contractor listed to m Contractor. This report will include documentation of the name of the firm hired, the type of work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule proposed in this document, the City reserves the right to cancel the contract. Examples of this monthly http://www.cityofevanston.org/business/business- diversity/ (MWEBE Monthly Utilization Report). Page 19 of 75 A3.Page 81 of 607 22 EXHIBIT G M/W/EBE PARTICIPATION COMPLIANCE FORM I do hereby certify that _________________________________________________ (Name of firm) intends to participate as a Subcontractor or General Contractor on the project referenced above. This firm is a (check only one): ______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and controlled by a minority, certified by a certifying agency within Illinois. ______ controlled by a woman, certified by a certifying agency within Illinois. ______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum of Total proposed price of response $_____________________ Amount to be performed by a M/W/EBE $_____________________ Percentage of work to be performed by a M/W/EBE _____________________% Information on the M/W/EBE Utilized: Name __________________________________________________________ Address ____________________________________________________ Phone Number Signature of firm attesting to participation ____________________________ Title and Date ____________________________________________________ Type of work to be performed _______________________________________ Please attach: 1. Proper certification documentation if applying as a M/WBE and check the appropriate box below. This M/WBE will be applying with documentation from: Cook County State Certification Federal Certification City of Chicago Chicago Minority Supplier Development Council 2. Attach business license if applying as an EBE Page 20 of 75 A3.Page 82 of 607 23 EXHIBIT G M/W/EBE UTILIZATION SUMMARY REPORT The following Schedule accurately reflects the value of each MBE/WBE/EBE sub-agreement, the amounts of money paid to each to date, and this Pay Request. The total proposed price of response submitted is _____________________. MBE/WBE/EBE FIRM NAME FIRM TYPE (MBE/WBE/ EBE) SERVICES PERFORMED AMOUNT OF SUB- CONTRACT PERCENT OF TOTAL CONTRACT AMOUNT $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL $ Page 21 of 75 A3.Page 83 of 607 24 Exhibit H M/W/EBE PARTICIPATION WAIVER REQUEST I am ___ of _____, and I have authority to (Title) (Name of Firm) execute this certification on behalf of the firm. I ___________ do (Name) hereby certify that this firm seeks to waive all or part of this M/W/EBE paritcipation goal for the following reason(s): (CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE ATTACHED.) ______ 1. No M/W/EBEs responded to our invitation to bid. ______ 2. An insufficient number of firms responded to our invitation to bid. For #1 & 2, please provide a narrative describing the outreach efforts from your firm and proof of contacting at least 15 qualified M/W/EBEs prior to the bid opening. Also, please attach the accompanying form with notes regarding contacting the Assist Agencies. ______ 3. No sub-contracting opportunities exist. Please provide a written explanation of why sub-contracting is not feasible. ______ 4. M/W/EBE participation is impracticable. Please provide a written explanation of why M/W/EBE participation is impracticable. Therefore, we request to waive _____of the 25% utilization goal for a revised goal of _____%. Signature: Date: (Signature) Owner/Attorney Jeffrey D. Greenspan Jeffrey D. Greenspan X all 0 2/21/2022 Page 22 of 75 A3.Page 84 of 607 25 Exhibit J Professional Services Agreement Acknowledgement Page exceptions noted below or in the attached sample professional services agreement are made. ***Please be aware that submitting exceptions to the contract may impact the likelihood of your firm being selected to perform this work. List exceptions in the area below: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________ Authorized Signature: Company Name: Typed/Printed Name and Title:Date: The City has attached its standard professional services agreement as an exhibit to this RFQ. Identify all exceptions to the agreement that would prevent your firm from executing it . The City shall not consider or negotiate regarding exceptions submitted at any time after the Please check one of the following statements: ____I have read the professional services agreement and plan on executing the agreement without any exceptions. X None Jeffrey D. Greenspan Owner/Attorney 3/20/2022 Page 23 of 75 A3.Page 85 of 607 26 Exhibit J Consultant Certification and Verification Addendum I certify in accordance with the Professional Services Agreement, the agents, employees and subcontractors of [CONSULTANT FIRM] are in compliance and will comply with City work rules and policies applicable to City employees while they are on City property, including the olicy; COVID-19 Vaccination Policy; and Sexual Harassment Policy. I further certify that the agents, employees and subcontractors of [CONSULTANT FIRM] are in compliance with OSHA emergency temporary standard to protect workers from coronavirus. CONSULTANT: By ________________________ Its: ________________________ FEIN Number: _______________ Date: _______________________ Jeffrey D. Greenspan Owner/Attorney XXX-XX-1723 2/21/2022 Page 24 of 75 A3.Page 86 of 607 27 Exhibit J II. COMPLETION DATE Consultant shall complete the Services by ____________. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A Project CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for [Insert name of the project] RFQ Number: XX-XX THIS AGREEMENT of ________________, 20___, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as , with offices located at [Insert address here], to the terms of this Agreement shall not exceed $[Insert fee here]. I. COMMENCEMENT DATE Consultant shall commence the Services on ____________ or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. Page 25 of 75 A3.Page 87 of 607 28 Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV. DESCRIPTION OF SERVICES Proposal/Qualifications No. # (Exhibit B) Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub- consultants provide false information, or fail to be or remain in compliance with this Agreement; the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, indemnity and insurance requirements. Page 26 of 75 A3.Page 88 of 607 29 The Consultant shall obtain prior approval from the City prior to sub-contracting with any entity or person to perform any of the work required under this Agreement. If the Consultant sub-contracts any of the services to be performed under this Agreement, the sub-consultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without ten consent. The Consultant shall be responsible for the accuracy and quality of any sub- All sub-consultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every sub-consultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by the City, any of its departments, and/or OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services; (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Breach/Default.Any one of the following events shall be deemed an event of 1. Failure to perform the Services as defined in Paragraph A above and contained within Exhibit A; 2. Failure to comply with any other of the General Provisions contained within this contract. Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its own expense, including completion of Services or the replacement or termination of any agent, employee, or sub-contractor as a result of any violation of the General Provisions contained herein. D. Remedy. City does not waive any right to exercise any option to cure any Page 27 of 75 A3.Page 89 of 607 30 breach or default on the part of contractor, including but not limited to injunctive relief, an action in law or equity or termination of this Agreement as outlined in Paragraph E of this section. E. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. F. Independent Consultant. Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City, including but not limited to all policies and work rules applicable to City employees while on City property such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. Consultant shall certify that its agents, employees and subcontractors are in compliance with City work rules applicable to City employees while on City property. Failure to certify or violation of work rules is subject to the Default provisions of Paragraph C. G. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. Page 28 of 75 A3.Page 90 of 607 31 H. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain I. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois such supporting documentation. J. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at expenses for and in connection with the audit respecting such invoice. K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, any negligent or willful act or omission on the part of the Consultant or -contractors, employees, agents or sub-contractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the Page 29 of 75 A3.Page 91 of 607 32 defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its sub- consult Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. L. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from lity insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Page 30 of 75 A3.Page 92 of 607 33 Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy (ies) which name the City as an Additional limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its sub-contractors from the requirements set forth herein. Consultant expressly agr clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. M. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation n approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemption to the disclosure of such records or part thereof is applicable. Vendor shall indemnify and defend the City from and against Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. Page 31 of 75 A3.Page 93 of 607 34 N.Name or Picture of Property. Consultant shall not in the course of nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. O. No Assignments or Sub-contracts. Consultant shall not assign or sub-contract all or any part or its rights or obligations hereun shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. P. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of -contractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub- contractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all sub-contractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any sub-consultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. R. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Page 32 of 75 A3.Page 94 of 607 35 Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. S. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its proceeding. T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. U. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. V. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. W. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. X. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY -12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared non-responsible and therefore ineligible for future contracts or sub-contracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women Page 33 of 75 A3.Page 95 of 607 36 are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its sub-consultant provide false information, or fails to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4). Page 34 of 75 A3.Page 96 of 607 37 E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. Page 35 of 75 A3.Page 97 of 607 38 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By: ________________________ By:________________________ Kelley A. Gandurski Its: ________________________ Its: Interim City Manager FEIN Number: _______________ Date: _______________________ Date: _______________________ Approved as to form: By: Nicholas E. Cummings Its: Corporation Counsel Revision: April 2021 Page 36 of 75 A3.Page 98 of 607 39 EXHIBIT A Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of Services, Fees, and Reimbursable Expenses as follows: I. COMMENCEMENT DATE: ____________________ II. COMPLETION DATE: ________________________ III. FEES: IV. SERVICES/SCOPE OF WORK: As defined in RFP/Q #________ (Exhibit B) and Consultants Response to Proposal (Exhibit C) Dated: ______________ Page 37 of 75 A3.Page 99 of 607 40 EXHIBIT K PROPOSAL BOND SUBMITTAL LABEL (If Applicable) SUBMITTAL NUMBER: _____________________________________________ SUBMITTAL NAME: _____________________________________________ _____________________________________________ SUBMITTAL DUE DATE/TIME: ______________________________________________ COMPANY NAME: __________________________________________________ COMPANY ADDRESS: __________________________________________________ COMPANY TELEPHONE #: ________________________________________________ -------------------------------------------------------------------------------------------------------------------------- Page 38 of 75 A3.Page 100 of 607 Attorneys &Counselors atLaW 1000 SKOKIE BLVD.,STE.225 WILMETTE,IL 60091 JOHNSON, JOHNSONer ASSOCIATES,LLC T,847_348__8808 F:847-847-2812 March 21,2022 City of Evanston 2100 Ridge Ave. Evanston,IL 60201 Re:RFQ 22-24,Administrative Adjudication Hearing Officer Dear City of Evanston, On behalf of Johnson,Johnson &Associates,LLC we respectfully submit this application in response to the City of EVanston’s RFQnumber 22-24.The applicant has reviewed the entire RFQalong with Addendum 1.Enclosed please ?nd documentation supporting attorney quali?cations and supporting exhibits. Thank you for yourconsideration.Please feel free to contact the undersigned with any questions 01'CO1’lC€I'I1S. Very truly yours, JOHNSON,JOHNSON,&ASSOCIATES,LLC 54/” Eli R.Johnson Page 39 of 75 A3.Page 101 of 607 Quali?cations and Experience of the Firm Firm Background Johnson,Johnson &Associates,LLC was founded in 2014 by three sibling attorneys.The boutique ?rm represents clients in a number of unique and highly specialized areas of law.The ?rm brings a commonsense approach to practicing law,with an atmosphere that encourages creativity,entrepreneurship,and family values. Commitment to Diversity,Equality,and Inclusion Johnson,Johnson &Associates,LLC is committed to maintaining an environment that stresses the importance of diversity,equality,and inclusion.All three attorneys participate in continuing legal education including a biannual course in promoting diversity in the legal profession.The firm represents clients from a wide variety of backgrounds including international clients,same sex couples,and veterans. Johnson,Johnson &Associates,LLC Attorney Pro?les Eli Johnson currently serves as an Administrative Law Judge for the City of Chicago. Eli has been assigned to hear cases from three of the four divisions at the Department of Administrative Hearings.He completed the required Illinois Administrative Law Judge training in 2016 with the City of Chicago pursuant to 64 ILCS 5/1-2/I-4.Cases heard include Parking, Automated Tickets,Boot/Tow Hearings,Water Debt,Building Code,Animal Control,and Police Issued tickets. Eli is the co-owner of a home health and hospice ?nancial services company and a real estate development and ?nancing company.He provides in-house legal services to these companies and their clients.Prior to starting Johnson,Johnson &Associates,LLC,Eli spent six years advising and representing clients at property tax appeal hearings. Eli received his Bachelors in Finance from the University of Illinois,Juris Doctor from Syracuse University,and his Masters of Law (LL.M.)with Honors from the University of Illinois- Chicago.Eli is licensed to practice law in Illinois,Wisconsin,Minnesota,and United States District Court for the Northern District of Illinois.Eli is a licensed real estate broker in Illinois and Wisconsin. Seth Johnson currently serves as an of?cer in the United States Army Reserve.He holds the rank of Maj or.Seth has been assigned to serve at multiple bases around the country,and provides legal services to the United States Army in ?elds of employment law,military code of conduct,and disciplinary matters. In addition to his service with the Army,Seth spent six years practicing in the ?eld of Immigration Law.He has represented clients in asylum,naturalization,and employment related hearings.Seth is the co—oWner of a home health and hospice ?nancial services company and provides legal services to clients as needed. Page 40 of 75 A3.Page 102 of 607 Seth received his bachelors from the University of Wisconsin—Madisonand continued on to receive his Juris Doctor from University of Wisconsin-Madison.Seth is admitted to practice law in Illinois,Wisconsin,United States District Court for the Norther District of Illinois,and United States District Court for the Western District of Wisconsin. Kara Green provides legal services in the area of reproductive rights law.Kara is called upon to represent clients in all aspects of reproductive technology law.She represents both donors and intended parents in Surrogacy matters.She has counseled hundreds of individuals looking to grow their family.While many of her clients are local,she has also advised and represented clients from around the world. Kara received her bachelors from the University of Illinois and her Juris Doctor from Hamline School of Law.She is admitted to practice law in Illinois and the United States District Court for the Northern District of Illinois. Page 41 of 75 A3.Page 103 of 607 Recent Law Assignments and References for Eli R.Johnson City of Chicago,Department of Administrative Hearings I have served as an Administrative Law Judge for the City of Chicago from 2016 to Present.I have heard the following types of cases for the City of Chicago,Department of Administrative Hearings:parking and compliance violations,automated red light and speed camera violations, boot and tow hearings,city water debt collections,police issued tickets,animal control cases, and building code violations. Reference:Administrative Law Judge David Bodillo,773-255-8070,davidbadillo@gmail.com Blue Ribbon Management,LLC /Blue Ribbon Capital,LLC I am a Partner and serve as in-house counsel for the company.The following represent a sample of recent assignments. August 2021 :Negotiate the purchase and sale agreement for the redevelopment of a 65,000 square foot industrial building in Mequon,Wisconsin.Scope of services include reviewing title,obtaining a zoning change,and negotiating and drafting the AIA contract with the General Contractor. December 2021:Negotiate and draft the purchase and sale agreement of Blue Ribbon Self Storage II,LLC to Life Storage LP.Services provided include negotiating the contract, reviewing title,and reviewing the assignment of contracts. February 2022:Serve as in-house counsel for the mediation and pending arbitration against a general contractor for faulty roof work in Will County,Illinois. March 2022:Draft Private Placement Memorandum for self-storage privateequity fund. Other ongoing responsibilities include preparation of financial statements,property tax projections,income tax compliance,foreign tax compliance,and contract review for real estate projects including student housing,office,retail,and self-storage development. Reference:Zachary Flitcroft,262-581-6953,Zachary.?itcroft@blueribbonmgt.com "I "‘"’Ei'beT*ty"C6i1§ulfiiig"&"Miii1agéiiiéht‘Serviéés,LLC"“"'""_'" I am a Partner and serve as in-house counsel for Liberty Consulting &Management Services, LLC.The Following represent a sample of assignments completed at Liberty over the past few months. November 2021:Negotiate and draft an employment agreement with an experienced medical biller. December 2021:Negotiate and draft a service agreement for Medicare home health billing services for a Massachusetts based home health agency. Page 42 of 75 A3.Page 104 of 607 January 2022:Negotiate and draft a service agreement to provide accounting and tax reporting services for a California home health agency. March 2022:Assist an Illinois based home health agency revise sick,FMLA,and vacation polices to comply with Cook County ordinance. Reference:Seth Johnson,847-567-7384,seth@libertycms.com Shiller Law PC Prior to starting Johnson,Johnson &Associates,LLC,I served as an associate attorney at a private law ?rm.Representing clients,I was assigned to provide tax projects,analyze assessments,and represent property owners in administrative hearings for property tax appeals.I have represented residential,commercial,and industrial property owners in multiple states.I was assigned large real estate portfolios including Roundy’s,Hilton Hotels,Grossinger Automotive Dealerships,and Shopko.I have continued to co-counsel cases as needed with Schiller Law PC. Reference:Melissa Cross,312-726-9855,mcross@ssltaXlaw.com Page 43 of 75 A3.Page 105 of 607 List of Municigal Clients City of Chicago Professional Staff Should the ?rm be awarded this contract,Eli R.Johnson would be the staff member assigned to ful?ll the contract. Page 44 of 75 A3.Page 106 of 607 Exhibit A DISCLOSURE OF OWNERSHIP INTERESTS The City of Evanston Code Section 1-18-1 et seq.requires all persons (APPLICANT)seeking to do business with the City to provide the following information with their proposal.Every question must be answered.If the question is not applicable,answer with "NA". APPLICANT NAME: APPLICANT ADDRESS;1000 Skokie BlVd.,Ste 225,Wilmette,IL 6_0E31 TELEPHONE NUMBER:847-348-8808 FAX NUMBER;847-847-2812 APPLICANT is (Check One) (x)Corporation (lllinois LLC) ()Partnership ()Sole Owner ()Association Other() Please answer the following questions on a separate attached sheet if necessary. SECTION I-CORPORATION 1a.Nam es and addresses of all Of?cers and Directors of Corporation. Eli R.Johnson,1000 Skokie Blvd.,Ste 225,Wilmette,IL 60091 .Seth D.Johnson,1000 Skokie Blvd.,Ste 225,Wilmette,IL 60091 Kara G.Green,1000 Skokie Blvd.,Ste 225,Wilmette,IL 60091 1b.(Answer only if corporation has 33 or more shareholders.) Johnson,Johnson &Associates,LLC /Eli_R_._Johnson “Nam 'e's"a’nd"add'res‘ses‘of‘all"those—sh‘areholdersoWn'ings‘hares"eq'u'al'to or in excess"of‘3'°/T"‘' of the proportionate ownership interest and the percentage of shareholder interest.(Note: Corporations which submit S.E.C.form 10K may substitute that statement for the material required herein.) NA 14 Page 45 of 75 A3.Page 107 of 607 1c.(Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein.(Note: Corporations which submit S.E.C.form 10K may substitute that statement for the material requested herein.) Eli R.Johnson,1000 Skokie Blvd.,Ste 225,Wilmette,IL 60091,50% Seth D.Johnson,1000 Skokie Blvd.,Ste 225,Wilmette,IL 60091,50% SECTION 2 -PARTNERSHIPIASSOCIATION/JOINTVENTURE 2a.The name,address,and percentage of interest of each partner whose interests therein, whether limited or general,is equal to or in excess of 3%. NA 2b.Associations:The name and address of all of?cers,directors,and other members with 3% or greater interest. NA SECTION 3 -TRUSTS 3a.Trust number and institution. 3b.Name and address of trustee or estate administrator. NA 3c.Trust or estate bene?ciaries:Name,address,and percentage of interest in total entity. NA 15 Page 46 of 75 A3.Page 108 of 607 ..____l\_A_a_rCh__2.1_:.2O.2.2.—--——-V--—»—--~—~v—~---——»-——-—-~- SECTION 4 -ALL APPLICANTS -ADDITIONALDISCLOSURE 4a.Specify which,if any,interests disclosed in Section 1,2,or 3 are being held by an agent or nominee,and give the name and address of principal. None 4b.If any interest named in Section 1,2,or 3 is being held by a "holding"corporation or other "holding"entity not an individual,state the names and addresses of all parties holding more than a 3%interest in that "holding"corporation or entity as required in 1(a),1(b),1(c),2(a), and 2(b). NA 4c.if "constructive control"of any interest named in Sections 1,2,3,or 4 is held by another party,give name and address of party with constructive control.("Constructive control" refers to control established through voting trusts,proxies,or special terms of venture of partnership agreements.) NA I have not withheld disclosure of any interest known to me.information provided is accurate and current. Signatureo erson Preparing StatementDate Eli R.Johnson Partner __ Title ATTEST:Notawvubisqstateoriuznoas t Notary p “C V CommlssloExpes12/22/2024 (Notary Seal)Commlssl.2315 I Commission Expires:‘A ‘DH _____ 16 Page 47 of 75 A3.Page 109 of 607 Exhibit A DISCLOSURE OF OWNERSHIP INTERESTS The City of Evanston Code Section 1-18-1 et seq.requires all persons (APPLICANT)seeking to do business with the City to provide the following information with their proposal.Every question must be answered.If the question is not applicable,answer with "NA". APPLICANT NAME:Johnson,Johnson &Associates,LLC /E|iiJohnson APPLICANT ADDRESS;1000 Skokie BlVd.,Ste 225,Wilmette,IL 60091 TELEPHONE NUMBER:847-348-8808 FAX NUMBER;847-847-2812 APPLICANT is (Check One) (x)Corporation (Illinois LLC) ()Partnership )Sole Owner )Association Please answer the following questions on a separate attachedsheet if necessary. SECTION I-CORPORATION 1a.Names and addresses of all Of?cers and Directors of Corporation. Eli R.Johnson,1000 Skokie Blvd.,Ste 225,Wilmette,IL 60091 Seth D.Johnson,1000 Skokie Blvd.,Ste 225,Wilmette,IL 60091 Kara G.Green,1000 Skokie Blvd.,Ste 225,Wilmette,IL 60091 1b.(Answer only if corporation has 33 or more shareholders.) ‘Names"and'adélres§es of"'a'l'l"thoseshareholders ’oW?'ii'ig"§ITaiTes'equal to"or in excessof 3%" of the proportionate ownership interest and the percentage of shareholder interest.(Note: Corporations which submit S.E.C.form 10K may substitute that statement for the material required herein.) NA 14 Page 48 of 75 A3.Page 110 of 607 10.(Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein.(Note: Corporations which submit S.E.C.form 10K may substitute that statement for the material requested herein.) Eli R.Johnson,1000 Skokie Blvd.,Ste 225,Wilmette,IL 60091,50% Seth D.Johnson,1000 Skokie Blvd.,Ste 225,Wilmette,IL 60091,50% SECTION 2 -PARTNERSHIP/ASSOCIATION/JOINTVENTURE 2a.The name,address,and percentage of interest of each partner whose interests therein, whether limited or general,is equal to or in excess of 3%. NA 2b.Associations:The name and address of all of?cers,directors,and other members with 3% or greater interest. NA SECTION 3 -TRUSTS 3a.Trust number and institution. NA 3b.Name and address of trustee or estate administrator. NA 3c.Trust or estate bene?ciaries:Name,address,and percentage of interest in total entity. NA 15 Page 49 of 75 A3.Page 111 of 607 ...____MarCrT2..17.2.O.2.2.____...._-._--_,.----.. SECTION 4 -ALLAPPLICANTS -ADDITIONAL DISCLOSURE 4a.Specify which,if any,interests disclosed in Section 1,2,or 3 are being held by an agent or nominee,and give the name and address of principal. None 4b.If any interest named in Section 1,2,or 3 is being held by a "holding"corporation or other "holding"entity not an individual,state the names and addresses of all parties holding more than a 3%interest in that "holding"corporation or entity as required in 1(a),1(b),1(c),2(a), and 2(b). NA 4c.lf "constructive control"of any interest named in Sections 1,2,3,or 4 is held by another party,give name and address of party with constructive control.("Constructive control" refers to control established through voting trusts,proxies,or special terms of venture of partnership agreements.) NA I have not withheld disclosure of any interest known to me.Information provided is accurate and current. Date Signature Person Preparing Statement Eli R.Johnson Partner _ “OFFICIAL SEAL" 3*.t.‘Ll.'“s£€‘.‘E.l'.lfl...'Notary C.5 ATTEST;M?.My Commission Exprs/2/202‘L NOIEWP6 “C I Comm .23215 (Notary Seal) Commission Expires:l.?,-).;ta.\.>\0§§j 16 Page 50 of 75 A3.Page 112 of 607 EXHIBIT B ADDITIONAL INFORMATION SHEET Administrative Adjudication Hearing OfficerQuali?cation Nam e: Quali?cation Number #:RFQ-22-24-0-2022/I|”0 Company Name:Johnson,Johnsor_1_8c_A_s.so_ci_e1’te_s,AC;______ Contact Name:E”R J0h“50“ 1000 Skokie Blvd.,Ste 225Address: City,State’Zip:Wilmette,IL 60091 Telephone/FAX:#Tel:847-348-8808/Fax:847-847-2812 E-mail:eli@iialaw|lc.com ___ Page 51 of 75 A3.Page 113 of 607 Exhibit C CONFLICT OF INTEREST FORM E“R.J0hnS0n ,hereby certi?es that it has conducted an investigation into whether an actual or potential con?ict of interest exists between the bidder,its owners and employees and any official or employee of the City of Evanston. Proposer further certi?es that it has disclosed any such actual or potential conflict of interest and acknowledges if bidder/Proposer has not disclosed any actual or potential con?ict of interest,the City of Evanston may disqualify the bid/quali?cation. 5:2 %(Name of Bi er/Pr65cTs;_ar_?T?é_BTd'Eé_HFE5'6§§Ts'é?Trm_i\?&DEE____——"“— (Name of Partner if the Bidder/Proposer is a Partnership) (Name of Of?cer if the Bidder/Proposer is a Corporation) Eli R.Johnson The above statements must be subscribed and sworn to before a notary public.Subscribed and Sworn to this 218i day of March ,2022 SYLWIAPACYK Notary Public.state of Illinois J My commlssinExpires12/212 mio N 915 Failure to complete and return this form may be considered sufficient reason for rejection of the ttttt.t’?"’/‘7“<'?""’7E5?':"?’7;_t 18 Page 52 of 75 A3.Page 114 of 607 Exhibit D ACKNOWLEDGEMENT OF UNDERSTANDING THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED The undersigned hereby certi?es that they have read and understand the contents of this solicitation and attached service agreements,and agree to furnish at the prices shown any or all of the items above,subject to all instructions,conditions,speci?cations and attachments hereto.Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation.By signing this document,the Proposer hereby certi?es that they are not barred from bidding on this contract as a result of bid rigging or bid rotating or any similar offense (720 ILCS S/33E-3,33E—4). Authorized 1 Company _Signature:( M Name:Johnson,Johnson &Associates,LLC Typed/Printed _ ‘ Telephone Title:Member/Manager Number:847'348'88O8 Fax Email:e|i@jjalaw|lc.com Number:847-847-2812 19 Page 53 of 75 A3.Page 115 of 607 Exhibit E ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION E"R-Johnson _____________________,being ?rst duly sworn, deposes and says that he is Member/Manager ____________________ Partner,Officer,Owner,Etc.) of Johnson,Johnson&ssociates,LLC (Proposer) The party making the foregoing quali?cation or bid,that such bid is genuine and not collusive,or sham;that said bidder has not colluded,conspired,connived or agreed,directly or indirectly, with any bidder or person,to put in a sham bid or to refrain from bidding,and has not in any manner,directly or indirectly,sought by agreement or collusion,or communication or conference with any person;to ?x the bid price element of said bid,or of that of any other bidder,or to secure any advantage against any other bidder or any person interested in the proposed contract. The undersigned certi?es that he is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. 5/av (Name of idder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Of?cer if the Bidder is a Corporation)Eli R.Johnson The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this 21st day of March ,20 22 Failure to complete and return this form may be considered sufficient reason for rejection of the bid. 20 Page 54 of 75 A3.Page 116 of 607 EXHIBIT F CITY OF EVANSTON M/W/EBE POLICY A City of Evanston goal is to provide contracting and sub-contracting opportunities to Minority Business Enterprises,Women Business Enterprises,and Evanston Business Enterprises.The goal of the Minority,Women and Evanston Business Enterprise Program (l\/VW/EBE)is to assist such businesses with opportunities to grow.To assist such growth,the City’s goal is to have general contractors utilize l\/VW/EBEsto perform no less than 25%of the awarded contract. Firms bidding on projects with the City must work to meet the 25%goal or request a waiver from participation.It is advised that bidders place advertisements requesting sub-contractors and that they email or contact individual ?rms that would be appropriate to partner in response to the project.For samples of possible advertisements,see the City of Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business-diversity/(Sample Advertisement ).If you request a paper copy of the additional documents,it will be available free of charge from the Purchasing Of?ce,2100 Ridge Road Suite 4200,Evanston,IL 60201. If a bidder is unable to meet the required l\/VW/EBEgoal,the Bidder must seek a waiver or modi?cation of the goal on the attached forms.Bidder must include: 1.A narrative describing the Bidder’s efforts to secure NVW/EBE participation prior to the bid opening. 2.Documentation of each of the assist agencies that were contacted,the date and individual who was contacted,and the result of the conversation (see form) 3.A letter attesting to instances where the bidder has not received inquiries/quali?cations from quali?ed l\/VW/EBEs 4.Names of owners,addresses,telephone numbers,date and time and method of contact of quali?ed NVW/EBE who submitted a quali?cation but was not found acceptable., 5.Names of owners,addresses,telephone numbers,date and time of contact of at least 15 quali?ed l\/VW/EBEsthe bidder solicited for quali?cations for work directly related to the Bid prior to the bid opening (copies must be attached). If a bidder is selected with a Sub-contractor listed to meet the M/W/EBE goal,a “monthly utilization report”will be due to the City prior to each payment being issued to the Contractor.This report will include documentation of the name of the ?rm hired,the type of work that ?rm performed,etc.Should the l\/VW/EBEnot be paid according to the schedule proposed ""i”n”‘this”docu“ment;'"‘the"City"‘res“ervesthe”rig‘h't‘to‘Céi?'C"éI_'fh“é''Ei")?'tTé"C5f.'""'E')Z'a“fI'1f5I"éS0f—f?'i§'"r_rT0?"I'HIy"" I N form can be found on the City’s website:http://www.cityofevanston.org/business/business- diversityl (MWEBE Monthly Utilization Report). 21 Page 55 of 75 A3.Page 117 of 607 -..P'.e?S?#99“?NA-seeExhibii?-.. EXHIBIT G MIWIEBEPARTICIPATION COMPLIANCE FORM I do hereby certify that Johnson,Johnson &AssocIates,LLC (Name of ?rm)intends to participate as a Subcontractor or General Contractor on the project referenced above. This ?rm is a (check only one): Minority Business Enterprise (MBE),a ?rm that is at least 51%managed and controlled by a minority,certi?ed by a certifying agency within Illinois. Women’s Business Enterprise (WBE),a ?rm that is at least 51%managed and controlled by a woman,certi?ed by a certifying agency within Illinois. Evanston Based Enterprise (EBE),a ?rm located in Evanston for a minimum of one year and which performs a “commercially useful function”. Total proposed price of response $HOUIIY Amount to be performed by a l\/VW/EBE $NA-See Exhibit H Percentage of work to be performed by a l\/VW/EBE NA-See Exhibit H % Information on the NVW/EBE Utilized: Address Phone Number Signature of ?rm attesting to participation Title and Date Type of work to be perform ed _j_____________ 1.Proper certi?cation documentation if applying as a l\/I/WBEand check the appropriate box below.This l\/VWBEwill be applying with documentation from: El Cook County E]State Certi?cation CI Federal Certi?cation El Women’s Business Enterprise National Council Cl City of Chicago Cl Chicago Minority Supplier Development Council 2.Attach business license if applying as an EBE f 22 Page 56 of 75 A3.Page 118 of 607 EXHIBIT G M/WIEBE UTILIZATION SUMMARY REPORT The following Schedule accurately re?ects the value of each MBENVBE/EBEsub-agreement, the amounts of money paid to each to date,and this Pay Request.The total proposed price of response submitted is . PERCENT OF AMOUNT OF TOTAL MBEIWBEIEBE SERVICES SUB-CONTRACT FIRM NAME PERFORM ED CONTRACT Page 57 of 75 A3.Page 119 of 607 Exhibit H MIWIEBE PARTICIPATION WAIVER REQUEST I am Partner of Johnson,Johnson &Assocociates,LLC ,and I have authority to (Title)(Name of Firm) execute this certi?cation on behalf of the ?rm.I E”R J0hnS0n do (Name) hereby certify that this ?rm seeks to waive all or part of this M/W/EBE paritcipation goal for the following reason(s): (CHECK ALL THAT APPLY.SPECIFIC SUPPORTING DOCUMENTATION MUST BE ATTACHED.) 1.No l\/VW/EBEsresponded to our invitation to bid. 2.An insuf?cient number of firms responded to our invitation to bid. For #1 &2,please provide a narrative describing the outreach efforts from your firm and proof of contacting at least 15 qualified MIWIEBEs prior to the bid opening.Also,please attach the accompanying form with notes regarding contacting the Assist Agencies. X 3.No sub—contracting opportunities exist. Please provide a written explanation of why sub-contracting is not feasible. 4.NVW/EBEparticipation is impracticable. _ Please provide a written explanation of why MIWIEBE participation is impracticable. Therefore,we request to waive 100 of the 25%utilization goal for a revised goal of O %. Signature: I I Date:3/21/22 (Signature) 24 Page 58 of 75 A3.Page 120 of 607 Exhibit H-Addendum Explanation for request to M/W/EBE Waiver Request #3.No sub-contracting opportunities exist: The position of Administrative Adjudication Hearing Officer is not one that requires subcontractors.Illinois statues have speci?c training requirements to serve as an Administrative Adjudication Hearing Officer which makes it impracticable to subcontract services to another lawyer.Furthermore,Eli Johnson serves as an Administrative Law Judge for the City of Chicago Department of Administrative Hearings.The City of Chicago requires Administrative Law Judges to reside in the City of Chicago.This requirement makes it impracticable for Mr. Johnson to move to Evanston at this time. Page 59 of 75 A3.Page 121 of 607 Exhibit J Professional Services Agreement Acknowledgement Page The City has attached its standard professional services agreement as an exhibit to this RFQ. Identify all exceptions to the agreement that would prevent your ?rm from executing it.The City shall not consider or negotiate regarding exceptions submitted at any time after the submission of the Proposer’s response.Please check one of the following statements.‘ X l have read the professional services agreement and plan on executing the agreement without any exceptions. My firm cannot execute the City’s standard professional service agreement unless the exceptions noted below or in the attached sample professional services agreement are made. ***Please be aware that submitting exceptions to the contract may impact the likelihood of your firm being selected to perform this work. List exceptions in the area below: Firm maintains malpractice insurance consistent with Supreme Court of Illinois Requirements. Applicant is willing to adjust insurance limits consistent with the contact at Evanston's request. I ''_APth_°riz'e_fl”"W T _C'°”mp”_a?y"WM"udohnson.".Joh_nson-&l $lssociates.< I Signature.44/Name. TypedIPrinted Name and Title:Eli R Johnson.Member Date:March 21,2022 25 Page 60 of 75 A3.Page 122 of 607 Exhibit J Consultant Certi?cation and Veri?cation Addendum I certify in accordance with the Professional Services Agreement,the agents,employees and subcontractors of [CONSULTANT FIRM]are in compliance and will comply with City work rules and policies applicable to City employees while they are on City property,including the City’s Workplace Harassment Policy;COVID-19 Vaccination Policy;and Sexual Harassment Policy.I further certify that the agents,employees and subcontractors of [CONSULTANT FIRM]are in compliance with OSHA emergency temporary standard to protect workers from coronavirus. CONSULT/-WT-'ohnson,Johnson &Associates,LLC ./ Eli R.Jo son Its:Partner FEIN Number:47-2021779 Date;March 21,2022 26 Page 61 of 75 A3.Page 123 of 607 Exhibit J CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for ‘ . _ [Insertname ofthe,projecz7jj_jI33T. Z _ (”_theProject”)’ " . V T V " ‘ RFQ Number:LX-AX THIS AGREEMENT (hereinafter referred to as the “Agreement”)entered into this __day of ,20__,between the City of Evanston,an Illinois municipal corporation with of?ces located at 2100 Ridge Avenue,Evanston Illinois 60201 (hereinafter referred to as the “City”),and [Insert ProfessionalService‘Providersnamehere],with of?ces located at .[Insert address here],(hereinafter referred to as the “Consultant”).Compensation for all basic Services (“the Services”)provided by the Consultant pursuant to the terms of this Agreement shall not exceed $[lns,er'z‘,feehere]. I.COMMENCEMENT DATE ........C.o.nsu.ltant....s.ha.l.l..vco.mme.nce——the..—»Se»i:vi—ce—s——on,.———l —.-morean-9--late—Lthain—— th-reie-M- --——--- (3)DAYS AFTER City executes and delivers this AgreementtoConsultant. ll.COMPLETION DATE Consultant shall complete the Services by .If this Agreement provides for renewals after an initial term,no renewal shall begin until agreed to in writing by both parties prior to the com pletion date of this Agreement. Ill.PAYMENTS City shall pay Consultant those fees as provided here:Payment shall be made upon the completion of each task for a project,as set forth in Exhibit A —Project 27 Page 62 of 75 A3.Page 124 of 607 IV. Milestones and Deliverables.Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”)set forth here:Services are those as defined in Exhibit A,the City’s Request for F>r¢posai/ouan?cauons No.#7 (ExhibitB) and.Consu'lta’nt’s,Responseetotthe Proposal (Exh‘ibit,?C).Services may include,if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). GENERAL PROVISIONS A.Services.Consultant shall perform the Services in a professional and workmanlike manner.All Services performed and documentation (regardless of format)provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession,free from errors or omissions, ambiguities,coordination problems,and other defects.Consultant shall take into account any and all applicable plans and/or speci?cations furnished by City,or by others at City’s direction or request,to Consultant during the term of this Agreement.All materials,buildings,structures,or equipment designed or selected by Consultant shall be workable and ?t for the intended use thereof,and will comply with all applicable governmental requirements.Consultant shall require its employees to observe the working hours,rules,security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations,or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement.Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services,all equipment and supplies used in connection therewith,and all property of City or other parties that may be affected in connection therewith.If requested by City,Consultant shall promptly replace any employee or agent performing the Services if,in the opinion of the City,the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its ?nal work product to generally accepted professional standards for all work performed pursuant to this Agreement.Nothing in this Agreement accords any third-party bene?ciary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce.Consultant acknowledges and agrees that should Consultant or its sub- consultants provide false information,or fail to be or remain in compliance with this Agreement;the City may void this Agreement.The Consultant warrants and states that it has read the Contract Documents,and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. 28 Page 63 of 75 A3.Page 125 of 607 .__'_lfail'u're_"tt>—perforrri"the Services asmdé?ned in ParagraphA a‘bo_ve_and_co'ntain'ed The Consultant shall obtain prior approval from the City prior to sub-contracting with any entity or person to perform any of the work required under this Agreement.If the Consultant sub-contracts any of the services to be performed under this Agreement,the sub-consultant agreement shall provide that the services to be performed under any such agreement shall not be sublet,sold, transferred,assigned or othenNise disposed of to another entity or person without the City's prior written consent.The Consultant shall be responsible for the accuracy and quality of any sub-consu|tant’s work. All sub-consultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement,such that it is binding upon each and every sub-consultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City,other City contractors,other municipalities and local government of?cials,public utility companies,and others, as may be directed by the City.This shall include attendance at meetings, discussions and hearings as requested by the City.This cooperation shall extend to any investigation,hearings or meetings convened or instituted by the City,any of its departments,and/or OSHA relative to this Project,as necessary.Consultant shall cooperate with the City in scheduling and performing its Work to avoid con?ict,delay in or interference with the work of others,if any,at the Project. Except as othen/vise provided herein,the nature and scope of Services speci?ed in this Agreement may only be modi?ed by a writing approved by both parties.This Agreement may be modi?ed or amended from time to time provided,however,that no such amendment or modi?cation shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. Representation and Warranties.Consultant represents and warrants that:(1) Consultant possesses and will keep in force all required licenses to perform the Services;(2)the employees of Consultant performing the Services are fully qualified,licensed as required,and skilled to perform the Services. BreachlDefau|t.Any one of the following events shall be deemed an event of default hereunder by Consultant,subject to Consultant’s right to cure: within Exhibit A; 2.Failure to comply with any other of the General Provisions contained within this contract. Consultant,within thirty (30)days,shall have the right to cure any default herein listed at its own expense,including completion of Services or the replacement or termination of any agent,employee,or sub-contractor as a result of any violation of the General Provisions contained herein. Remedy.City does not waive any right to exercise any option to cure any 29 Page 64 of 75 A3.Page 126 of 607 breach or default on the part of contractor,including but not limited to injunctive relief,an action in law or equity or termination of this Agreement as outlined in Paragraph E of this section. Termination.City may,at any time,with or without cause,terminate this Agreement upon seven (7)days written notice to Consultant.If the City terminates this agreement,the City will make payment to Consultant for Services performed prior to termination.Payments made by the City pursuant to this Agreement are subject to suf?cient appropriations made by the City of Evanston City Council.In the event of termination resulting from non-appropriation or insuf?cient appropriation by the City Council,the City’s obligations hereunder shall cease and there shall be no penalty or further payment required.in the event of an emergency or threat to the life,safety or welfare of the citizens of the City,the City shall have the right terminate this Agreement without prior written notice.Within thirty (30)days of termination of this Agreement,the Consultant shall turn over to the City any documents,drafts,and materials,including but not limited to, outstanding work product,data,studies,test results,source documents,AutoCAD Version 2007,PDF,ART\?ew,Word,Excel spreadsheets,technical speci?cations and calculations,and any other such items speci?cally identi?ed by the City related to the Services herein. Independent Consultant.Consultant’s status shall be that of an independent Consultant and not that of a servant,agent,or employee of City.Consultant shall not hold Consultant out,nor claim to be acting,as a servant,agent or employee of City.Consultant is not authorized to,and shall not,make or undertake any agreement,understanding,waiver or representation on behalf of City.Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance,employer’s liability,tax withholding,minimum wage and hour,and other federal,state,county and municipal laws,ordinances,rules, regulations and orders.Consultant shall require its employees to observe the working hours,rules,security regulations and holiday schedules of City,including but not limited to all policies and work rules applicable to City employees while on City property such as the Workplace Harassment Policy;COVlD-19 Vaccination Policy;and Drug and Alcohol Policy.Consultant agrees to abide by the Occupational Safety &Health Act of 1970 (OSHA),and as the same may be amended from time to time,applicable state and municipal safety and health laws -and--—-alI---regulvations---pursu-ant-«--thereto:——~Gens-u-|tant—s-ha-|-|-e—-eei=tify—---that—-— its——~ag—ents—, — employees and subcontractors are in compliance with City work rules applicable to City employees while on City property.Failure to certify or violation of work rules is subject to the Default provisions of Paragraph C. Conflict of Interest.Consultant represents and warrants that no prior or present services provided by Consultant to third parties con?ict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. 30 Page 65 of 75 A3.Page 127 of 607 Ownership of Documents and Other Materials.All originals,duplicates and negatives of all plans,drawings,reports,photographs,charts,programs,models, specimens,specifications,AutoCAD Version 2007,Excel spreadsheets,PDF,and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof,shall be and remain the exclusive property of City,and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty,charge,or other compensation to Consultant.Upon the termination of this Agreement,or upon request of City,during any stage of the Services,Consultant shall promptly deliver all such materials to City.Consultant shall not publish,transfer,license or,except in connection with carrying out obligations under this Agreement,use or reuse all or any part of such reports and other documents,including working pages,without the prior written approval of City,provided,however,that Consultant may retain copies of the same for Consultant’s own general reference. Payment.Invoices for payment shall be submitted by Consultant to City at the address set forth above,together with reasonable supporting documentation,City may require such additional supporting documentation as City reasonably deems necessary or desirable.Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act,after City’s receipt of an invoice and all such supporting documentation. Right to Audit.Consultant shall for a period of three years following performance of the Services,keep and make available for the inspection,examination and audit by City or City’s authorized employees,agents or representatives,at all reasonable time,all records respecting the services and expenses incurred by Consultant,including without limitation,all book,accounts,memoranda,receipts, ledgers,canceled checks,and any other documents indicating,documenting, verifying or substantiating the cost and appropriateness of any and all expenses.If any invoicesubmitted by Consultant is found to have been overstated,Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law,and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. Indemnity.Consultant shall defend,indemnify and hold harmless the City and its of?cers,elected and appointed of?cials,agents,and employees from any and all liability,losses,or damages as a result of claims,demands,suits,actions,or ‘proceedings’'o”F"an7‘kind'ornatu*re;ei'n‘c'lud‘ing‘but"not limit'ed t'c5"éosts,"and fé'és'," '” including attorney’s fees,judgments or settlements,resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s sub-contractors,employees,agents or sub-contractors during the performance of this Agreement.Such indemni?cation shall not be limited by reason of the enumeration of any insurance coverage herein provided.This provision shall survive completion,expiration,or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City,or its of?cers, agents,or employees,from defending through the selection and use of their own agents,attorneys,and experts,any claims,actions or suits brought against them. The Consultant shall be liable for the costs,fees,and expenses incurred in the 31 Page 66 of 75 A3.Page 128 of 607 defense of any such claims,actions,or suits.Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act,745 ILCS 10/1-101 et seq. At the City Corporation Counse|’s option,Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them,but the City has the right,at its option,to participate,at its own cost,in the defense of any suit,without relieving Consultant of any of its obligations under this Agreement.Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel,if the settlement requires any action on the part of the City. To the extent permissible by law,Consultant waives any limits to the amount of its obligations to indemnify,defend,or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act,820 ILCS 305/1 et seq.or any other related law or judicial decision,including but not limited to,Kotecki v.Cyclops Welding Corporation,146 Ill.2d 155 (1991).The City,however,does not waive any limitations it may have on its liability under the IllinoisWorkers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission,neglect,or misconduct in the performance of its Work or its sub- consultants’work.Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom.All provisions of this Section shall survive completion,expiration,or termination of this Agreement. Insurance.Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below)during the term of this Agreement,for damages caused or contributed to by Consultant,and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder:(1) ’__..___.____.__‘wotrkers 'cofn’p'e"?'s'a'fibnin ‘statutory "limits“and”J?pldyéf’s"|iabi'|'ity‘‘insurance in "’t'he""' amount of at least $500,000,(2)comprehensive general liability coverage,and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury,death and property damage,per occurrence,(3) comprehensive automobile liability insurance covering owned,non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage,per occurrence,and (4)errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000.Consultant shall give to the City certi?cates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services,and,if requested by City,certi?ed copies of the policies of insurance evidencing the coverage and amounts set forth in this 32 Page 67 of 75 A3.Page 129 of 607 Section.The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy (ies)which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement.Any limitations or modi?cation on the certificate of insurance issued to the City in compliance with this Section that con?ict with the provisions of this Section shall have no force and effect.Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s)will not be canceled or reduced without thirty (30)days prior written notice (hand delivered or registered mail)to City.Consultant understands that the acceptance of certi?cates,policies and any other documents by the City in no way releases the Consultant and its sub-contractors from the requirements set forth herein.Consultant expressly agrees to waive its rights,bene?ts and entitlements under the “Other |nsurance” clause of its commercial general liability insurance policy as respects the City.In the event Consultant fails to purchase or procure insurance as required above,the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses,attorney’s fees and costs expended in pursuing a remedy or reimbursement,at law or in equity,against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section,that the City may void this Agreement. Confidentiality.In connection with this Agreement,City may provide Consultant with information to enable Consultant to render the Services hereunder,or Consultant may develop con?dential information for City.Consultant agrees (i)to treat,and to obligate Consultant’s employees to treat,as secret and confidential all such information whether or not identi?ed by City as con?dential,(ii)not to disclose any such information or make available any reports,recommendations and /or conclusions which Consultant may make for City to any person,?rm or corporation or use the same in any manner whatsoever without ?rst obtaining City’s written approval,and (iii)not to disclose to City any information obtained by Consultant on a con?dential basis from any third party unless Consultant shall have ?rst received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act,5 ILCS 140/7(2),records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (?ve (5)working days with a possible?ve (5)working ""day "exte?s'i'o'n')'.""Up"on"h‘oti?c‘a'tio'ri"from’the '‘Citymthat"it"he1_s"r'ec'eive’cTa'l_-‘reedom of lnformation Act request that calls for records within the Consultant’s control,the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe.The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemption to the disclosure of such records or part thereof is applicable.Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or con?dential.Compliance by the City with an opinion or a directive from the IllinoisPublic Access Counselor or the Attorney General under FOIA,or with a decision or order of Court with jurisdiction over the City,shall not be a violation of this Section. 33 Page 68 of 75 A3.Page 130 of 607 Use of City’s Name or Picture of Property.Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City,nor any picture of or reference to its Services in any advertising,promotional or other materials prepared by or on behalf of Consultant,nor disclose or transmit the same to any other party. No Assignments or Sub-contracts.Consultant shall not assign or sub-contract all or any part or its rights or obligations hereunder without City’s express prior written approval.Any attempt to do so without the City’s prior consent shall,at City’s option,be null and void and of no force or effect whatsoever.Consultant shall not employ,contract with,or use the services of any other architect,interior designer,engineer,consultant,special contractor,or other third party in connection with the performance of the Services without the prior written consent of City. Compliance with Applicable Statutes,Ordinances and Regulations.In performing the Services,Consultant shall comply with all applicable federal,state, county,and municipal statutes,ordinances and regulations,at Consultant’s sole cost and expense,except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons,the City may conduct at its own expense,criminal and driver history background checks of Consultant’s of?cers,employees,sub-contractors,or agents.Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. Liens and Encumbrances.Consultant,for itself,and on behalf of all sub- contractors,suppliers,materialmen and others claiming by,through or under Consultant,hereby waives and releases any and all statutory or common law mechanics’materialmen’s’or other such lien claims,or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement.Consultant further agrees, as and to the extent of payment made hereunder,to execute a sworn af?davit respecting the payment and lien releases of all sub-contractors,suppliers and materialmen,and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City.Consultant shall protect City from all liens for labor performed,material supplied or used by C‘o‘n's‘ultant'"an'd7or"any'oth'e'r"p'e'rs'on"i‘nconnec'ti"o‘rT‘wi'ththe Services undertaken by“A consultant hereunder,and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any sub-consultant,supplier or materialmen,or other person,?rm or corporation,upon City property or any improvements thereon,by reason or any claim or demand against Consultant or otherwise in connection with the Services. Notices.Every notice or other communication to be given by either party to the other with respect to this Agreement,shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail,postage prepaid,addressed if to City as follows:City of Evanston,2100 Ridge Avenue,Evanston,Illinois 60201,Attention:Purchasing 34 Page 69 of 75 A3.Page 131 of 607 Division and to Consultant at the address ?rst above set forth,or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Attorney’s Fees.In the event that the City commences any action,suit,or other proceeding to remedy,prevent,or obtain relief from a breach of this Agreement by Consultant,or arising out of a breach of this Agreement by Consultant,the City shall recover from the Consultant as part of the judgment against Consultant,its attorneys’fees and costs incurred in each and every such action,suit,or other proceeding. Waiver.Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. Severability.In the event that any provision of this Agreement should be held void,or unenforceable,the remaining portions hereof shall remain in full force and effect. Choice of Law.The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois.Venue for any action arising out or due to this Agreement shall be in Cook County,Illinois.The City shall not enter into binding arbitration to resolve any dispute under this Agreement.The City does not waive tort immunity by entering into this Agreement. Time.Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement.Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved,unless otherwise directed by the City. Survival.Except as expressly provided to the contrary herein,all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of """th‘e—EVa’n'sto'n""City‘C'od‘e7'”tlTe“‘ll'linois‘“Human”'Righ‘ts“A6t or"any other‘appl'ic‘able“'law,thTe'”‘'""" Consultant may be declared non-responsible and therefore ineligible for future contracts or sub-contracts with the City,and the contract may be cancelled or voided in whole or in part,and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract,the Consultant agrees as follows: That it will not discriminate against any employee or applicant for employment because of race,color,religion,sex,sexual orientation,marital status,national origin or ancestry,or age or physical or mental disabilities that do not impair ability to work,and furtherthat it will examine all job classi?cations to determine if minority persons or women 35 Page 70 of 75 A3.Page 132 of 607 VII. VIII. are underutilized and will take appropriate affirmative action to rectify any such underutilization.Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B.That,in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race,color,religion,sex,sexual orientation,marital status,national origin, ancestry,ordisability. SEXUAL HARASSMENT POLICY The Consultant certi?es pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et.seq.),that it has a written sexual harassment policy that includes,at a minimum,the following information: A The illegality of sexual harassment; B.The de?nition of sexual harassment under State law; C.A description of sexual harassment utilizing examples; D.The Consu|tant’s internal complaint process including penalties; E.Legal recourse,investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission,and directions on how to contact both;and F.Protection against retaliation as provided to the Department of Human Rights. CONSULTANT CERTIFICATIONS A Consultant acknowledges and agrees that should Consultant or its sub-consultant provide false information,or fails to be or remain in compliance with the Agreement,the City may void this Agreement. B.Consultant certi?es that it and its employees will comply with applicable provisions of the U.S.Civil Rights Act,Section 504 of the Federal Rehabilitation Act,the Americans "‘"'WitlT‘"D‘i'sabil‘iti'e§‘Mt"(12‘UTSIC"."'S"ecti6n”1'2'01'et"‘seq.')"ahd a'ppl'ica5lé ru’l'e's”inperformanc‘:'e'"’I" under this Agreement. C.If Consultant,or any of?cer,director,partner,or other managerial agent of Consultant,has been convicted of a felony under the Sarbanes-Oxley Act of 2002,or a Class 3 or Class 2 felony under the IllinoisSecurities Law of 1953,Consultant certi?es at least five years have passed since the date of the conviction. D.Consultant certi?es that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S.,nor made any admission of guilt of such conduct that is a matter of record.(720 ILCS 5/33 E-3,E-4). 36 Page 71 of 75 A3.Page 133 of 607 IX. E.in accordance with the Steel Products Procurement Act,Consultant certi?es steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S.unless the City grants an exemption. F.Consultant certi?es that it is properly formed and existing legal entity,and as applicable,has obtained an assumed name certi?cate from the appropriate authority,or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G.If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar ?nancial terms and circumstances for comparable supplies or services,the more favorable terms shall be applicable under this Agreement. H.Consultant certi?es that it is not delinquent in the payment of any fees,?nes, damages,or debts to the City of Evanston. INTEGRATION This Agreement,together with Exhibits A,B,C,and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein.There are no covenants,promises,agreements,conditions or understandings between the parties,either oral or written,other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein.No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferenfem shall not apply. In the event of any inconsistency between this Agreement,and any Exhibits,this Agreement shall control over the Exhibits.in no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum,and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. 37 Page 72 of 75 A3.Page 134 of 607 IN WITNESS WHEREOF,the parties hereto have each approved and executed this Agreement on the day,month and year ?rst above written. CONSULTANT:CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON,IL 60201 By:_By: Kelley A.Gandurski Its:__Its:Interim City Manager FEIN Number:Date: Date:__Approved as to form: By: Nicholas E.Cummings Its:Corporation Counsel Revision:April 2021 Page 73 of 75 A3.Page 135 of 607 EXHIBITA —Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated between the City of Evanston,2100 Ridge Avenue,Evanston,Illinois,60201(“City”)and (“Consultant”)sets forth the Commencement and Completion Date,Services,Fees,and Reimbursable Expenses as follows: I.COMMENCEMENT DATE: ll.COMPLETION DATE: Ill.FEES: IV.SERVICES/SCOPE OF WORK: As de?ned in RFP/Q #_C - o A (Exhibit B)and Consultants Response to Proposal (E><hibitC) Dated:' 39 Page 74 of 75 A3.Page 136 of 607 EXHIBIT K PROPOSAL BOND SUBMITTAL LABEL (If Applicable) N/A SUBMITTAL NUMBER: SUBMITTAL NAME: SUBMITTAL DUE DATEITIME: COMPANY NAME: COMPANY ADDRESS: 40 Page 75 of 75 A3.Page 137 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Kelley Gandurski, Interim City Manger Subject: The Interim City Manager Requests that City Council Approve an Additional Staffing Position for the 2022 Budget Date: May 9, 2022 Recommended Action: The Interim City Manager requests that City Council approve an additional staffing position for the 2022 budget. Specifically, the request is to approve a newly-created, full-time position, a Parks and Recreation Human Resources Manager. Funding Source: GL Account line(s): 100.19.1929 (Human Resources Division) in the amount of $130,000 (inclusive of benefits), of which, $647,033 remains available for the 2022 year . This line item was budgeted for $842,649 for the 2022 year. Should this line item exceed the 2022 budget due to this salary, the City will include this in the 2022 budget amendment (delivered in 2023). Council Action: For Action Summary: Background: The independent investigation by Salvatore, Prescott, Porter & Porter (SPPP) and their subsequent report in response to the misconduct at the City’s lakefront identified nine (9) specific recommendations, all of which require the City’s Human Resources Division to have a larger role and oversight in the Parks and Recreation Department. While many of these recommendations have already been enacted, in order to meet the true spirit and intent of these recommendations, a full-time, management level staff person dedicated solely to Parks and Recreation is requested. This is a newly-created position, and therefore, it has never been budgeted. Historically, the Parks and Recreation Department has conducted all seasonal hiring and training without involvement from Human Resources. With seasonal hiring, the City’s workforce expands from 800 to 1,300 employees, many of whom are young adults and minors working with other young adults and minors. Not only do these seasonal employees work on A4.Page 138 of 607 the lakefront, but the City also has these seasonal employees working in parks and city facilities in a variety of aspects. The sheer number of additional personnel in and of itself warrants the need for additional HR staff to appropriately place hiring and onboarding in the hands of qualified human resource professionals who have been trained in such tasks and have specific knowledge of employment law matters including harassment, risk management, wage and hour laws. An HR Manager solely dedicated to Parks and Recreation will allow the HR Division to have a greater presence in this vital part of the City’s operations, provide training, and guidance on personnel management and workplace policies. This position will report to the HR Division Manager and will be responsible for administering the seasonal hiring process annually, including the development of policies, procedures, training and performance reviews at the end of each season. The Parks and Recreation HR Manager will work with Parks and Recreation staff to advise on risk management best practices, mandated reporting, and will assess and determine on an ongoing basis work practices and situations that ma y require training or further review. On April 26, 2022, the Referrals Committee approved the Interim City Manager's referral for an HR Specialist. Upon reviewing the need in the Parks and Recreation Department, and the existing job description for the HR Specialist position, the educational background and experience required to effectively administer the above-referenced duties and responsibilities is really that of an HR Manager. This position will join the Payroll Manager and Worker’s Compensation Manager in reporting to the HR Division Manager (currently, Megan Fulara). Additionally, in order to provide a dedicated office and space for Parks and Recreation staff to have readily available access to Human Resources, this position will be housed at the Robert Crown Center. Attached, please find the job description as drafted for the Parks and Recreation HR Manager. SPPP Nine (9) Recommendations 1. Increase Supervision at the Lakefront 2. Overhaul the system for hiring and training lifeguards that has historically favored male lifeguards which downstream contributes to the abusive power dynamics discussed in this investigation 3. Standardize lifeguard beach assignments 4. Build clear Human Resources policies and consistently administered training for seasonal lakefront staff, with ongoing Human Resources involvement in the lakefront operation 5. Establish a clear application, hiring, and training process for managers, supervisors, and ALCs. 6. Formally prohibit the use of physical training ("PT") as discipline or punishment. 7.Revise Human Resources investigation practices and ensure that investigations are handled by trained investigators with adequate capacity. 8. Adopt stronger and more formal systems for documenting and tracking employee complaints. 9. Consider disciplinary action against certain personnel. Legislative History: Page 2 of 5 A4.Page 139 of 607 The Referrals Committee passed this referral from the Interim City Manager to the APW Committee on April 26, 2022. Attachments: Parks HR Manager.docx Page 3 of 5 A4.Page 140 of 607 Date Developed:2006 HR Review Date:November 2021 JOB DESCRIPTION/JOB POSTING AN EQUAL OPPORTUNITY EMPLOYER M/W/D DEPARTMENT:City Manager’s Office DIVISION:Human Resources POSITION TITLE:Parks and Recreation HR Manager PAY GRADE / RANGE:124E $77,524.39-$118,874.55 annually FLSA STATUS:Exempt OPENING DATE:May 2022 CLOSING DATE:June 2022 *Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for the range. NATURE OF WORK: Under the direction of the Human Resources Division Manager the Parks and Recreation HR Manager is responsible for the supervision of one HR Specialist and manages the Human Resource functions of the Parks and Recreation Department including but not limited to adherence to all Federal,State,and Local laws,establishing and administering all recruitment and on-boarding procedures for seasonal employees and providing HR support to all PRCS staff. ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following): ●Provides advice and counsel to the Director of Parks and Recreation,managers,supervisors and employees regarding human resources policies,procedures and employee benefits, including collective bargaining agreements and the personnel rules. ●Plans,develops,and oversees the delivery of human resources programs and services to the Parks and Recreation Department. ●Conducts and attends meetings;prepares written reports;directs the keeping of records on departmental human resources activities. ●Supervises and provides direction to one HR Specialist. ●Establishes and administers the seasonal hiring process annually including the development of policies, procedures, and training. ●Trains staff and management employees in personnel management and the administration of workplace policies. ●Coordinates with the HR Specialist on the timely processing of personnel change forms and seasonal employee paperwork. ●Establishes and administers a performance management system for all seasonal employees. ●Researches questions,verifies answers,makes decisions and interpretations within broad guidelines;checks for consistency in implementation and interpretation;reviews historical events and precedents to ascertain consistency or differences in situations;notifies appropriate management or supervisory staff of issues that need wider discussion;keeps managers and supervisors informed of decisions made,interpretations given and issues that arise.Keeps appropriate records for future reference. ●Confers with Parks managers,supervisors and employees to determine training needs,and to gain knowledge of work situations requiring preventive or remedial training. ●Reviews Parks employees’performance with managers to determine specific training needs; locates or assists in locating training opportunities to meet the need;may develop and conduct in-house training programs where appropriate. ●Confers with Parks managers to determine job specifications and descriptions;designs recruitment and testing efforts to fill vacancies;coordinates activities necessary to fill vacant positions including recruitment sources,conducting interviews and administering tests, checking references,evaluating applicants’qualifications,developing orientation and training for newly-hired employees. Page 4 of 5 A4.Page 141 of 607 ●Supports the HR Division Manager and serves as the HR Division Manager in her absence. ●Other duties as assigned. MINIMUM REQUIREMENTS OF WORK: Must possess a bachelor ’s degree in human resources,industrial relations,psychology,public administration, communications or related field. Must possess at least five years of experience in human resources;or any combination of training and experience that provides the following knowledge,abilities and high-level skill.Supervisory experience, HRCI/SHRM certification preferred. Must possess a valid driver’s license and safe driving record: ●Demonstrated skill in the provision Human Resources services of a general nature to internal and external customers. ●Excellent communications skills,including verbal,written and presentation;ability to develop communications tools keyed to intended audience. ●Knowledge of generally accepted Human Resources practices and procedures in accordance with federal and state laws and other guidelines. ●Excellent analytic and problem solving skills. ●Excellent customer service skills. ●Ability to multitask and work with a high volume workload. ●Skill in computer hardware and software including networked files,word processing, spreadsheet,and database applications.Additionally,having the ability to learn and navigate within New World Systems or similar software. ●Ability to establish and maintain effective working relationships with a diverse group of individuals and staff throughout the City and outside of the organization. ●Ability to work independently without close supervision and work in a collaborative manner to accomplish the mission of the department. ●Ability to read,understand and interpret manuals,laws,ordinances,policies and procedures, statutes,rules,regulations,journals,newspapers,memos,letters,reports,guidelines, personnel rules,union contracts,work rules,and similar documents,including requests for service, applications, resumes, bills, federal and state laws, local ordinances, reports, budgets. PHYSICAL REQUIREMENTS OF WORK: The ability to work in a primarily sedentary position,with the ability to occasionally use force to exert up to 25 pounds.The ability to lift,carry or otherwise move objects,books,materials,etc. using up to 25 pounds of force frequently,and/or a negligible amount of force constantly to move objects.The employee is subject to inside environmental conditions:protection from weather conditions,but not necessarily from indoor temperature changes.Employee travels between various City worksites in order to accomplish position goals.There are no environmental hazards associated with this classification. SUPERVISION: Work is performed independently within general guidelines,policies and practices,under the direction of the Human Resources Division Manager.Much of the work is self-generated,working with the management and employees of their assigned operational departments;other assignments vary between general concepts and specific detailed assignments.The employee usually decides the proper methods of accomplishing the goals and objectives of the work,and is responsible for completing the work in accordance with City policies and procedures. PUBLIC CONTACT: The employee has regular and constant contact with other City employees at all levels to provide services,information,resolve problems and concerns,and otherwise advance the mission of the department.The employee has regular and constant contact with the general public in person and over the phone,with applicants at all phases of the selection process,and with new employees. The employee also has regular contact with suppliers, vendors and providers of services or goods. SELECTION METHOD TYPE OF ELIGIBILITY LIST LIFE OF ELIGIBILITY LIST Structured Oral Interview Qualifications Assessment To apply for this position, please apply online at www.cityofevanston.org on or before the closing date. Chosen candidates will be subject to a qualifying pre-employment medical examination and drug/alcohol screen. The City of Evanston is committed to making all public meetings accessible to persons with disabilities.Any citizen needing mobility or communications access assistance should contact the Human Resources Office at 847-448-8204 (voice) or 847-866-5095 (TTY). Page 5 of 5 A4.Page 142 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Audrey Thompson, Parks & Recreation Director CC: Kenneth Cherry, Recreation Manager Subject: Approval of Contract Award for Parks and Recreation Department 2022 Summer Bus Transportation (Bid #22-26) Date: May 9, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract with Compass Transportation (7508 St. Louis Ave, Skokie, IL 60076) in the amount not to exceed $30,730. The lowest responsive bidder for the Parks and Recreation Department 2022 Summer Bus Transportation bid was Compass Transportation. They submitted a base bid of $26,730 and a $50.00 per hour cost for any additional trips that may be necessary. Funding Source: Funding will come from various accounts in the Parks and Recreation Department budget. The total budget allocation is $119,100 with a remaining fund balance of $92,591. A detailed funding table is provided below. Council Action: For Action Summary: The Parks and Recreation Department operates many camp programs in which enrolled participants take field trips to various locations in Evanston and other Chicago/Suburban attractions. The following are examples of transportation destinations: Evanston bea ches, ETHS, Evanston Public Library, Chicago Theatre, Classic Bowl, Lincoln Park Zoo, and various theme parks. There are approximately 47 trips for which contracted vendor transportation is needed. Our four city-owned buses will provide transportation for the other 108 summer trips. Four companies submitted bids for the 2022 summer bus transportation. Bids were directly sent to seven potential respondents, including one Evanston vendor, and advertised on Demand Star. Compass Transportation submitted the lowest base bid of $26,730 for forty- seven trips. In addition to the base bid, vendors were asked to submit a rate for additional trips A5.Page 143 of 607 should one of the city’s buses not be available. Staff recommends adding a $4,000 contingency amount for additional trips to the base bid in the event of added trips or mechanical failure on one of the city-owned buses. Below is the bid summary: Name of Company Base Bid Amount Compass Transportation 7508 St. Louis Avenue Skokie, IL 60076 $26,730 *($50.00 per hr) First Student 1717 Park Street Naperville, IL 60563 $32,301 *($52.00 per hr.) Safeway Transportation 550 N Green Bay Rd. Suite 1 Waukegan IL 60087 $45,545 Positive Connections/Student Transportation of America 1532 Emerson Street Evanston, IL 60201 $79,347.50 *($54.00 per hr.) *Pricing rate for additional trips, should they be necessary. Compass Transportation provides transportation for several Northshore school districts and Park Districts. Compass Transportation provided summer bus service for PRCS camps in 2017. During that time, the transportation provided was always safe, on time, they addressed any issues that arose immediately, and their customer service was outstanding. Detailed funding summary: Facility/Program Business Unit Total 2022 Budget Allocation Available Fund Balance Projected Expense Chandler Community Center 100.30.3035.62507 $33,700 $33,700 $1,000 Fleetwood- Jourdain Center 100.30.3040.62507 $20,500 $18,982 $3,310 Robert Crown Ice Center 100.30.3095.62507 100.30.3030.62507 $36,000 $32,963 $13,975 Ecology Camp 100.30.3610.62507 $24,900 $2,946* $3,890 Arts Programs 100.30.3720.62507 $4,000 $4,000 $2,630 Page 2 of 19 A5.Page 144 of 607 *Remaining funds for Ecology camp will be deducted from the Chandler -Newberger Community Center budget. Attachments: Agreement with Compass Transportation List of Bus Trips Page 3 of 19 A5.Page 145 of 607 Exhibit J CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Parks and Recreation Department Summer Bus Transportation BID Number: #22-26 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 10th day of May, 2022. between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Compas Transportation with offices located at 7508 St. Louis Ave., Skokie, IL 60076 (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $30,730. I. COMMENCEMENT DATE Consultant shall commence the Services on June 1, 2022 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by August 30, 2022. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS Page 4 of 19 A5.Page 146 of 607 City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A, the City’s Request for Bid No. # 22-26 (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Nothing in this Agreement accords any third-party beneficiary rights Page 5 of 19 A5.Page 147 of 607 whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub- consultants provide false information, or fail to be or remain in compliance with this Agreement; the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to sub- contracting with any entity or person to perform any of the work required under this Agreement. If the Consultant sub-contracts any of the services to be performed under this Agreement, the sub-consultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any sub-consultant’s work. All sub-consultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every sub-consultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by the City, any of its departments, and/or OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services; (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Breach/Default. Any one of the following events shall be deemed an Page 6 of 19 A5.Page 148 of 607 event of default hereunder by Consultant, subject to Consultant’s right to cure: 1. Failure to perform the Services as defined in Paragraph A above and contained within Exhibit A; 2. Failure to comply with any other of the General Provisions contained within this contract. Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its own expense, including completion of Services or the replacement or termination of any agent, employee, or sub-contractor as a result of any violation of the General Provisions contained herein. D. Remedy. City does not waive any right to exercise any option to cure any breach or default on the part of contractor, including but not limited to injunctive relief, an action in law or equity or termination of this Agreement as outlined in Paragraph E of this section. E. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. F. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, Page 7 of 19 A5.Page 149 of 607 regulations and orders. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City, including but not limited to all policies and work rules applicable to City employees while on City property such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. Consultant shall certify that its agents, employees and subcontractors are in compliance with City work rules applicable to City employees while on City property. Failure to certify or violation of work rules is subject to the Default provisions of Paragraph C. G. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. H. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. I. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. J. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, Page 8 of 19 A5.Page 150 of 607 examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s sub- contractors, employees, agents or sub-contractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant Page 9 of 19 A5.Page 151 of 607 that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its sub-consultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. L. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy (ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other Page 10 of 19 A5.Page 152 of 607 documents by the City in no way releases the Consultant and its sub- contractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. M. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemption to the disclosure of such records or part thereof is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. Page 11 of 19 A5.Page 153 of 607 N. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. O. No Assignments or Sub-contracts. Consultant shall not assign or sub- contract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. P. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, sub-contractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-contractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all sub-contractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any sub- consultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. Page 12 of 19 A5.Page 154 of 607 R. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. S. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. U. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. V. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. W. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. X. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY Page 13 of 19 A5.Page 155 of 607 In the event of the Consultant’s noncompliance with any provision of Section 1- 12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared non-responsible and therefore ineligible for future contracts or sub-contracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2- 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS Page 14 of 19 A5.Page 156 of 607 A. Consultant acknowledges and agrees that should Consultant or its sub- consultant provide false information, or fails to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel Page 15 of 19 A5.Page 157 of 607 regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Kelley Gandurski Its: ________________________ Its: Interim City Manager FEIN Number: _______________ Date: _______________________ Date: _______________________ Approved as to form: By: Nicholas E. Cummings Its: Corporation Counsel Revision: April 2021 Page 16 of 19 A5.Page 158 of 607 Page 17 of 19 A5.Page 159 of 607 Date Number of Buses Departure Location Destination Address Time Depart From Camp Time Depart from Trip Location Return back to Camp Site Cost Per Trip 6/15/2022 2 1801 Main St. Evanston, IL 1811 Sheridan Rd. 9:30 AM 9:45 AM 12:15 PM 470.00$ 6/21/2022 1 2600 Colfax, Evanston, IL 2001 N Clark St, Chicago, IL 60614 9:30a 1:30p 2:30p 320.00$ 6/21/2022 1 2740 Gross Point, Evanston, IL 1400 S Lake Shore Dr, Chicago, IL 60605 9:30a 1:30p 2:30p 320.00$ 6/21/2022 1 2603 Sheridan, Evanston, IL 300 N Central Park Ave, Chicago, IL 60624 9:30a 1:30p 2:30p 320.00$ 6/21/2022 2 1801 Main St. Evanston, IL 1811 Sheridan Rd. 10:00 AM 12:00 PM 12:15 PM 470.00$ 6/22/2022 2 1655 Foster St., Evanston, IL 8400 31st Broookfield, IL 60513 10a 3p 4p 700.00$ 6/22/2022 2 1801 Main St. Evanston, IL 5051 Cal Sag Rd 9:15 AM 2:30 PM 4:00 PM 640.00$ 6/22/2022 2 1801 Main St. Evanston, IL 5051 Cal Sag Rd 9:15 AM 2:30 PM 4:00 PM 640.00$ 6/22/2022 1 1028 Central St, Evanston, IL 8530 Waukegan Rd Morton Grove 9:45a 11:30a 11:50a 235.00$ 6/28/2022 3 1801 Main St. Evanston, IL 1811 Sheridan Rd. 10:00 AM 12:00 PM 12:15 PM 705.00$ 6/29/2022 2 1655 Foster St., Evanston, IL 5700 S Dusable Lake Shore Dr. Chicago, IL 60637 11a 3p 4p 640.00$ 6/29/2022 2 1801 Main St. Evanston, IL 6424 W Howard 12:30 3:30 4:00 PM 470.00$ 6/30/2022 2 2600 Colfax, Evanston, IL Lighthouse Beach 2603 Sheridan 9:30a 2p 2:30P 640.00$ 6/30/2022 1 927 Noyes St, Evanston, IL 60 E Ontario St, Chicago, IL 6061 11:00 AM 1:30 PM 2:30 PM 270.00$ 6/30/2022 2 Orrington 1400 S Lake Shore Dr, Chicago, IL 60605 9:30 AM 2:00 PM 3:00 PM 640.00$ 7/1/2022 2 1801 Main St. Evanston, IL 2740 Gross Point Road 10:00 AM 2:00 PM 2:30 PM 540.00$ 7/5/2022 2 2600 Colfax, Evanston, IL 1421 Milwaukee Ave, Glenview, IL 60025 9:30a 1:30p 2:30p 540.00$ 7/6/2022 1 1655 Foster St., Evanston, IL 2430 N Cannon Dr, Chicago, IL 60614 11a 2p 3p 270.00$ 7/6/2022 4 1801 Main St. Evanston, IL 555 Waukegan Rd 12:15 3:00 3:45 1,080.00$ 7/6/2022 1 927 Noyes St, Evanston, IL 1000 Lake Cook Road Glenco IL 9:30 AM 2:30 PM 3:30 PM 320.00$ 7/7/2022 2 1801 Main St. Evanston, IL 4701 Oakton St. 9:15 AM 11:30 AM 12:00 PM 470.00$ 7/8/2022 4 1801 Main St. Evanston, IL 201 N. Clark St 9:15a 3:30p 4:00p 1,280.00$ 7/13/2022 2 1655 Foster St., Evanston, IL 3001 Central St. Evanston, IL 60201 1p 3p 3:30p 470.00$ 7/13/2022 2 1801 Main St. Evanston, IL 1103 Main St. 11:30 3:00 PM 4:00 PM 700.00$ 7/13/2022 1 1028 Central St, Evanston, IL 8530 Waukegan Rd Morton Grove 9:45a 11:30a 11:50a 235.00$ 7/14/2022 2 Orrington 1852 W 19th St, Chicago, IL 60608 9:30 AM 2:00 PM 3:00 PM 700.00$ 7/15/2022 2 1655 Foster St., Evanston, IL 1111 Lake Shore Blvd, Evanston ,IL 12:30p 3p 3:30p 470.00$ 7/19/2022 2 2600 Colfax, Evanston, IL 1000 Lake Cook Rd, Glencoe, IL 60022 9:30a 1:30p 2:30p 640.00$ 7/19/2022 4 1801 Main St. Evanston, IL 1811 Sheridan Rd. 10:00 AM 12:00 PM 12:15 PM 940.00$ 7/20/2022 2 1655 Foster St., Evanston, IL 18 West Benton St. Aurora, IL 10a 2:30p 4p 760.00$ 7/20/2022 2 1801 Main St. Evanston, IL 1103 Main St. 9:15 2:00 PM 3:00 PM 700.00$ 7/20/2022 2 1801 Main St. Evanston, IL 701 W North Ave 10:00 AM 3:00 PM 4:00 PM 700.00$ 7/21/2022 1 2740 Gross Point, Evanston, IL 3220 Oakton St, Skokie, IL 60076 9:30a 12p 12:30p 235.00$ 7/21/2022 1 Park School Bowlero 7333 N Milwaukee 10:00a 12:00p 12:30p 235.00$ 7/21/2022 1 927 Noyes St, Evanston, IL 3000 Central Rd, Rolling Meadows, IL 10:00 AM 1:30 PM 2:30 PM 320.00$ Page 18 of 19A5.Page 160 of 607 7/26/2022 2 1801 Main St. Evanston, IL 1811 Sheridan Rd. 10:00 AM 12:00 PM 12:15 PM 470.00$ 7/27/2022 4 1801 Main St. Evanston, IL 337 E Randolph St 9:45 AM 2:00 PM 3:00 PM 1,280.00$ 7/28/2022 2 1801 Main St. Evanston, IL 2100 Patroit Ave. 9:15 AM 11:45 AM 12:15 PM 540.00$ 7/29/2022 4 1801 Main St. Evanston, IL 2740 Gross Point Road 10:00 AM 2:00 PM 2:30 PM 940.00$ 8/2/2022 2 2600 Colfax, Evanston, IL 2430 N Cannon Dr, Chicago, IL 60614 9:30a 1:30p 2:30p 640.00$ 8/2/2022 4 1801 Main St. Evanston, IL 1811 Sheridan Rd. 10:00 AM 12:00 PM 12:15 PM 940.00$ 8/3/2022 1 1028 Central St, Evanston, IL 8530 Waekegan Rd Morton Grove 9:45a 11:30a 11:50a 235.00$ 8/4/2022 1 2740 Gross Point, Evanston, IL 3220 Oakton St, Skokie, IL 60076 9:30a 12p 12:30p 235.00$ 8/4/2022 2 1801 Main St. Evanston, IL 1924 Dempster St 10:00 AM 12:00 PM 12:15 PM 470.00$ 8/4/2022 1 Lovelace Park Lighthouse Beach 2603 Sheridan 9:45a 11:45a 12:15p 235.00$ 8/5/2022 1 927 Noyes St, Evanston, IL 2301 S King Dr, Chicago, IL 60616 9:30 AM 4:00 PM 5:00 PM 380.00$ 8/5/2022 4 1801 Main St. Evanston, IL 2001 N Clark St 11:00 AM 3:00 PM 4:00 PM 1,280.00$ TOTAL Grand Total 26,730.00$ Page 19 of 19A5.Page 161 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Approval of the Purchase of Front End Loader for Public Works Agency - Streets Division from West Side Tractor Sales Date: May 9, 2022 Recommended Action: Staff recommends City Council approval for the purchase of a 2022 John Deere 544 P 4WD Loader from West Side Tractor Sales, Co (1560 N Old Rand Rd, Wauconda, IL 60084 ) for a total of $245,820.20. The vehicle will be used by the Public Works Agency - Streets Division. Funding Source: Funding for the purchase will be from the following funds: $228,068.57 from the 2022 Equipment Replacement Fund (Account 601.19.7780.65550) with a budget of $2,000,000 with an unencumbered balance of approximately $275,000, and $17,751.63 from the Fleet Maintenance Fund (Account 600.19.7710.65060) with a budget of $1,055,250 with a YTD balance of $690,278. Council Action: For Action Summary: Vehicle 681 is used by the Public Works Agency - Streets Division. The vehicle was purchased in 2002 for $127,590 and currently has 12,694 miles. The vehicle has had 356 repair and maintenance visits, totaling approximately $168,000 in in-house and outside vendor costs. The new 2022 front loader will be a multi-purpose vehicle used year round for streets operations including everything from work on the sand at the beaches in the summer to loading vehicles with salt in the winter. Notable details of this vehicle are: • Extended 7 year/ 4,000 hr. warranty • Load Rite scale for monitoring salt/other loads • 3 yard general purpose bucket • Spare 3 piece rim and tire A6.Page 162 of 607 • LED safety lighting • Object detection rear camera The vendor, West Side Tractor Sales is the Sourcewell Cooperative contract (#032119-JDC) bid winner for the loaders. The replacement of this vehicle is crucial for safe, reliable and cost effective operations. The existing vehicle will be sold as sale of surplus property. There are no Evanston-based businesses that can provide this type of vehicle. Attachments: 544P - John Deere Front Loader Quote Page 2 of 4 A6.Page 163 of 607 All the prices in the detailed sections are Per machine basis. Machine Configuration Code Unit Price 6030DW 254,563.05 924 20,570.55 1010 - 1120 - 1217 364.35 1310 - 1430 700.35 1520 1,732.50 1610 - 170K - 1910 (537.60) 1945 1,727.25 1970 - 2010 - 2120 - 2240 1,359.75 2360 - 2403 2,342.55 2515 4,215.75 2605 - 2730 278.25 2890 - 3049 2,575.65 3120 - 4421 19,981.50 5560 2,945.25 5610 - 5840 - 5940 - 7140 1,521.45 8220 - 8240 - 8298 - 8350 747.60 8370 892.50 AIR INTAKE WITH PRECLEANER FLAT BLACK CURVED STACK 140 AMP ALTERNATOR HYDRAU HYDRAULIC FLUID 7" MONITOR W REAR DISPLAY PREMIUM CAB JDLINK FUEL TANK W STD FILTER AUTOMATIC REVERSING HYD FAN 1 1 1 1 1 1 1 April 22, 2022 EVANSTON, CITY OF FLEET SERVICES EVANSTON, IL SEAN CIOLEK SOURCEWELL Cooperative Contract 032119-JDC Description Qty 544 P-TIER 4WD LOADER 1 1 JD POWERTECH ENGINE 1 STANDARD WHEEL LOADER 1 5 SP TRANSMISSION W/ LOCK UP 1 1 1 1 1 1 1 STANDARD Z-BAR 1 1 30 AMP CONVERTER ENGLISH DECALS & MANUALS RIDE CONTROL THREE FUNCTION HYDRAULICS JOYSTICK CONTROLS FULL FR & REAR FENDER & FLAP 20.5R25 L3 1STAR MI-3PC RADI MANUAL DIFFERENTIAL LOCK AXLE,W/ HYD FRONT & REAR NO PAYLOAD SCALE NO COUNTER 1 1 2022 John Deere 544 P 4WD Loader NO TINES NO FORK FRAME 1 1 1 PREMIUM SEAT STEERING WHEEL ONLY 1 1 1 LEFT SIDE STEPS ONLY 1 1 1 1 1 1 PREMIUM LED LIGHT PACKAGE 1 NO STROBE BEACON OR BRACKET REAR CAMERA ONLY REAR HITCH & COUNTERWEIGHT RADIO - PREMIUM EXTERIOR MIRRORS-HEAT&POWER Page 3 of 4 A6.Page 164 of 607 8450 - 8560 6,083.70 8860 1,106.70 8960 - 9015 255.15 9043 430.50 9065 2,283.75 9115 992.25 9140 156.45 9240 189.00 9410 2,135.70 $ 329,613.90 $ 135,141.70 $ 194,472.20 Custom Jobs Code Price 1,700.00 800.00 3,174.00 Ext Warranty 7,616.25 Load Rite 10,981.36 Load Rite - Parts 1,497.00 TAG 9,378.67 Parts 3,421.95 Tred Roc 5,216.43 $ 43,785.66 Total Net Price Quantity (1) 1,957.14$ 687.02$ 2,141.35$ Estimated Delivery Date: November Warranty Terms 544 P includes • Full Machine 12 Month -Unlimited Hour Warranty • Extended 84 month 4,000 hr Comprehensive Warranty Warranty Machine Only Remarks: 1Install Catch Hook on top center of bucket 1 44 Corner LED Marker Lights Installed ADDITIONAL AVAILABLE OPTIONS Dlr provide Pre-Delivery Inspection, Supplies and Fuel Fill Dealer Provided Delivery Labor for field installed kits ENVIRONTMENTAL DRAIN & PORTS ENGINE BLOCK HEATER Please note that this quote is valid for 30 days. Purchase cards are accepted -- a 3% transaction fee will be calculated into the PO total for the credit card invoice payment. Chris Mazzoni - Sales Representative West Side Tractor Sales - (847) 526-7700 • Fax (847) 526-3565 - Cmazzoni@westsidetractorsales.com Price per Machine $ 238,257.86 Destination Freight Charge Wauconda, IL 60084 $ 2,776.82 Item Description Prices Machine Net Price $ 194,472.20 Custom Jobs $ 43,785.66 Spare 3 Piece Rim 1 Total Price Quote Summary (per unit) 1 Load Rite L-3180 Loader Scale 1 • Extended 84 month 4,000 hr Comprehensive Warranty Warranty 1 1 1 CAB FRESH AIR PRECLEANER AXLE OIL COOLER AND FILTER GUARDS-TRANSMISSION & BOTTOM ENGINE COMPARTMENT LIGHT FIRE EXTINGUISHER AC CHARGE HYD COUPLER-JRB 416 PATTERN 1 1 1 1 1 Service and Test CD 1 Michelin XHA2 20.5 R 25 L3 Radial Installed 241,034.69$ 3.0 YD General Purpose Bucket 100"1 Add Object Detection to Rear Camera NO FACTORY BUCKET CUTTING EDGE BOLT ON - LONG 1 1 1 List Price Discount 41% Net Price Description Qty W Installation, Calibration and Training 1 1 1 1 1 Page 4 of 4 A6.Page 165 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Rajeev Dahal, Senior Project Manager CC: Edgar Cano, Acting Public Works Agency Director, Lara Biggs, P.E., Bureau Chief – Capital Planning /City Engineer Subject: Approval of Contract with SINGH + Associates for Engineering Services Related to Streetlight and Sidewalk Improvement Date: May 9, 2022 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract with SINGH + Associates, Inc. (230 W. Monroe, Suite 1400, Chicago, IL 60606) in the amount of $337,777 to provide engineering services related to streetlight and sidewalk i mprovements. Funding Source: This project will be funded from the West Evanston TIF Fund in the amount for $231,350and from the General Fund in the amount $106,427. A detailed breakdown of the funding is included in the attached memo. Council Action: For Action Summary: On September 27, 2021, the City Council accepted the recommendations of staff related to the new Sidewalk Improvement Program to replace the previous 50/50 sidewalk program. In addition to targeting replacement of the deteriorated sidewalks in high priority areas, these recommendations included an initiative to remove gaps in the sidewalk network. This improves equity and removes barriers for those community members that rely on the sidewalk for transportation, such as children walking to school and users of mass transit. Staff also recommended that any improvements needed to bring the streetlights into compliance with the Streetlight Master Plan, because those improvements can require sections of sidewalk to be removed in order to install conduit, power centers or new streetlight foundations, and modernizing the the streetlight network aligns with goals from the Climate Action Resilience Plan. A7.Page 166 of 607 2023 Sidewalk Gap Infill/Streetlight Improvement Program One geographic area of significant sidewalk and streetlight gaps is on Greenleaf Street, Dodge to Pitner, and on Hartrey Avenue, Greenwood to Greenleaf. There is no sidewalk on at least one side of the street in some portions of these streets, but for most portions there is no sidewalk on either side of the street. Uses located on these two streets include residential, commercial, light industrial, two schools (Have Dreams and the Evanston Township High School Alternative School), and the federally -qualified Erie Health Center. Although there is bus transit on the bordering arterials (Dempster Street and Dodge Avenue), there is no way for mass transit users to access this area through sidewalks. In addition, the City has received complaints on several locations within these boundaries related to streetlighting. The design of the new sidewalk and streetlights on these two streets is challenging. Parking is in high demand in these area, with many area businesses placing private parking lots on the city's right-of-way. Residential properties frequently have fences and landscaping in the area where the sidewalk should be located. Mature trees increase the challenge of locating sidewalk and streetlights in many locations. Because of lack of staff availability and because the challenge of these particular sidewalk installations, staff recommends a consultant be hired to complete design and construction oversight of this project. The scope of design engineering services will include surveying, data collection, public & stakeholder engagement, environmental, geotechnical, electrical and civil design services necessary to develop construction plans, specifications and estimates. Imp rovements will primarily consist of sidewalk gap infills, new sidewalks, and street lighting upgrades in accordance with the Street Light Master Plan recommendations. This work is expected to be designed in 2022 and constructed in 2023. The 2022 Sidewalk Improvement Program In addition, the Bureau of Capital Planning and Engineering has several vacant positions, including that of the person that has provided construction oversight to the sidewalk program in recent years. Therefore, the scope of this project includes the oversight of the construction of the 2022 Sidewalk Improvement Program. Staff is recommending this portion of the scope of work be awarded and paid for with the savings in salary and benefits from vacant staff positions. The 2022 Sidewalk Improvement Program will target replacement of deteriorated sidewalk slabs in the areas near Chute Middle School, Nicholas Middle School, Haven Middle School and Evanston Township High School. The scope of construction engineering services will include providing resident engineering services to identify and mark sidewalks to be replaced by the contractor, track budget and quantities, provide full time construction observation, verify work compliance with contract documents, create monthly pay estimates and punch list, and final closeout documentation. The contract for the construction of the 2022 Sidewalk Improvement Program is expected to be brought separately to City Council for approval at the 6/26/22 meeting. Additional sidewalk improvement proposed to be funded by Community Development Block Grant funding, both sidewalk gap infill/streetlight improvements and deteriorated sidewalk replacement, will be constructed under a separate contract that will be overseen by City staff. Page 2 of 6 A7.Page 167 of 607 That construction contract is anticipated to be brought to City Council for approval at the 5/23/22 meeting. Analysis: On February 17, 2022, the City issued a Request for Proposal, which was advertised in the Pioneer Press, Demandstar and on the City's website. On March 17 , 2022, four proposals were received from the following consulting firms: The proposal review and interview team consisted of: • Lara Biggs, Bureau Chief - Capital Planning & Engineering/City Engineer • Rajeev Dahal, Senior Project Manager – Transportation • Chris Venatta, Senior Project Manager – Streets & Right of Way • Paul Zalmezak, Economic Development Manager • Jillian Ostman, Purchasing Specialist The submittals for the project were reviewed based on firms/sub-consultants: qualifications & expertise; project approach, organization & completeness; price, hours & rate; M/W/EBE participation, and willingness to execute City’s professional services contract. The proposals were rated and an interview were conducted with the top firm. Including information from the interview, the final scoring of the proposals is as follows: Page 3 of 6 A7.Page 168 of 607 SINGH was selected as the best candidate to provide the engineering services. They have experience with similar projects and with Evanston, other municipalities and IDOT. Their sub- consultants also have previous experience on Evanston projects and/or other municipalities and IDOT. Their work has been satisfactory. Staff is recommending award of only the design for the Greenleaf and Hartrey area and construction engineering services for the 2022 Sidewalk Improvement Program. Upon satisfactory completion of the Greenleaf Street & Hartrey Avenue engineering design, the City will consider amending SINGH's contract to provide construction engineering services for the sidewalk and streetlight improvements on Greenleaf and Hartrey. SINGH + Associates is proposing to comply with the City's M/W/EBE program goals. A memo reviewing their compliance is attached. Detailed Funding Analysis: Funding for the engineering services related to the 2023 Sidewak Gap Infill/Streetlight program was budgeted at $200,000, but the proposal cost is $216,000. This is funded from the West Evanston TIF, which has the additional needed funding available. Funding for the engineering services related to the 2022 Sidewalk Improvement Program was not budgeted, as it was anticipated to be covered by in-house staff. A portion of this work is in the West Evanston TIF, which has the additional needed funding available. The cost for the remaining work will come from the General Fund, which has funding available from salaries for vacant positions in the Bureau of Capital Planning & Engineering. The detailed funding breakdown for the project is as follows: Page 4 of 6 A7.Page 169 of 607 Attachments: MWEBE Memo RFP 22-16 Sidewalk and Streetlight Improvement Project Page 5 of 6 A7.Page 170 of 607 Sidewalk and Streetlight Improvement Project, RFP 22-16, M/W/EBE Memo 05.09.2022 To: Edgar Cano, Acting Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Rajeev Dahal., Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: Sidewalk and Streetlight Improvement Project, RFP 22-16 Date: May 9, 2022 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Sidewalk and Streetlight Improvement Project, RFP 22-16, SINGH & Associates, Inc.’s total base bid is $ 337,777 and they are found to be in compliance with the City’s goal. They will receive credit for 95% M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Singh & Associates, Inc. 230 W. Monroe St., Suite 1400 Chicago, IL 60606 Project Management $255,548.00 76% X INTERRA, Inc. 600 Territorial Dr., Suite G Bolingbrook, IL 60440 Geotechnical Services $34,639.00 10% X Morreale Communications 6703 N. Northwest Highway 2A Chicago, IL 60631 Public Involvement $32,000.00 9% X Total M/W/EBE $322,187.00 95% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 6 of 6 A7.Page 171 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Richard Eddington, Interim Police Chief CC: Christopher Voss, Communications Coordinator Subject: Approval of the Single-Source Annual Renewal of the Motorola CallWorks Emergency Call Handling Equipment Date: May 9, 2022 Recommended Action: Staff recommends that the City Council authorize the City Manager to renew the sole source service agreement with Motorola Solutions, Inc. (500 West Monroe, Chicago, IL 60661) for the Police Department’s CallWorks Emergency Call Handling System in the amount of $32,533.56. The Agreement is effective from June 1, 2022 through May 31, 2023. Funding Source: Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509 (Service Agreements & Contracts) with a FY22 budget of $335,000 and an YTD balance of $284,493.22. Council Action: For Action Summary: The City of Evanston FY 2020 budget approved at November 25, 2019 Regular City Council meeting included the City of Evanston and Motorola Solutions, Inc. entering into an agreement on the purchase and installation of the CallWorks Emergency Call Handling S ystem in the amount of $266,671. Funding for the installation of the system was covered by a State of Illinois NG911 (Next Generation 911) grant in the amount of $240,821 with the remaining balance of $25,850 covered by the FY2020 Emergency Telephone System Fund Account #205.22.5150.65515 (Other Improvements). System installation was completed in May 2020. Annual maintenance including Software and On-Site Support, plus Extended Warranty covering years 1 through 10 were outlined in the agreement. The agreed upon cost for A8.Page 172 of 607 maintenance in year 3 (June 1, 2022 - May 31, 2023) of the agreement was set at approximately $32,534. Funding for this annual maintenance fee is covered by the FY 2022 Emergency Telephone System Fund Account #205.22.5150.62509 (Service Agreements & Contracts). Legislative History: FY22 Emergency Telephone System budget approved at the meeting of September 23, 2021. Attachments: CallWorks annual maintenance 2022 CallWorks Evanston signature page emailed to Norberto 120919 Sole Source Letter CallWorks Renewal Evanston Police, IL_CallWorks Proposal with no CSA - 7-1-19 Page 2 of 90 A8.Page 173 of 607 Motorola Solutions, Inc. 500 West Monroe Chicago IL 60661 United States Federal Tax ID: 36-1115800 ORIGINAL INVOICE Transaction Number Transaction Date Transaction Total 8230367258 03-MAY-2022 32,533.56 USD P.O. Number P.O. Date Customer Account No 1000195588 Visit our website at www.motorolasolutions.com Payment Terms Payment Due Date Net Due in 30 Days 02-JUN-2022 Bill To Address Ship To Address EVANSTON POLICE DEPT, CITY OF ATTN: Accounts Payable 1454 ELMWOOD AVE EVANSTON IL 60201 United States EVANSTON POLICE DEPT, CITY OF 1454 ELMWOOD AVE EVANSTON IL 60201 United States IMPORTANT INFORMATION Service From 01-JUN-2022 Service To 31-MAY-2023 For all invoice payment inquiries contact SLT5CTRD@motorolasolutions.com Telephone: 800-247-2346 Fax: +1(631)883-4238 Sales Order(s): USC000178720-R01-JUN-2021 SPECIAL INSTRUCTIONS / COMMENTS General Comment: Regular Invoice Please detach here and return the bottom portion with your payment _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Payment Coupon Transaction Number Customer Account No Payment Due Date Transaction Total Amount Paid 8230367258 1000195588 02-JUN-2022 32,533.56 USD Please put your Transaction Number and your Customer Account Number on your payment for prompt processing. EVANSTON POLICE DEPT, CITY OF ATTN: Accounts Payable 1454 ELMWOOD AVE EVANSTON IL 60201 United States Payment Transfer Details CHICAGO WIRE Routing Transit Number: 026009593 ACH/EFT Routing Transit Number: 111000012 SWIFT: BOFAUS3N Bank Account No: 3756319819 Send Payments To: Motorola Solutions, Inc. 13104 Collections Center Drive Chicago IL 60693 United States Please provide your remittance details to: US.remittance@motorolasolutions.com DIVERSION CONTRARY TO EXPORT CONTROL LAW IS PROHIBITED Total Tax IL 0.00 USD Subtotal Total Tax IL 0.00 USD Total Tax USD Total USD Amount Due 32,533.56 Total Tax IL 0.00 0.00 32,533.56 32,533.56 Page 3 of 90 A8.Page 174 of 607 u?gallnm mm mm :2 and as (Comma pm hi umxwand pm.y mum nu ||xs¢imu .4 mm wuvumup Spam :2 (msnlnk Sxltan <5 tuvvlzllan«mum;-u sum 1u::urM-rm-W .unwm..ya».my,m.«un.smnwmms..s.nmuv ma.Emu-IE Msnsavsuv m-up...“man mm,«mm.m.nth Iwurn-I M In PImuvwr\1VW u.-mu ....wm Ihvlgllvlnlwl mu -av-mug.nuum»:-m-......u,v-mums.my \ndMinIn?tg,MIdhu‘wVlh\otoIIl‘rIhInqtnI1hnIh)IanI|?1.Yikvlnn-mmlyhIIK¢¢In9¢h\ mnltiphooumm-nu,-vdsrnlrnnlrnunnluylhvmuvdoflsexunluPut-vunpuux-uludnn--all-uh .m.....L ?u nun»-yaw n.wnm¢.muy.umuuuwu.,nu-.an.»,.m Anuhamdutlwwaum. nubabnlamoynremnnmtunngam-awu|PDFwIl1\msy.oh|hru|n¢muummuauuuwu not an mm um um um.»Ilqrlmn 1,.sum,....ua.um»g.am .we nu:ma v.ua..u. myuwmm».......mu».......ma.n>.u-.«.¢..u.a».u».».»......n..:..-mum.‘ wmnmpyn?hh anamml.ms Iwnmul nlvybu .....a..:m.»aua..>,ny.mInnlnImmm|-uma nyaulmdzodmwu-vnanvnol>o1nP|rIh:?n?iivmladlmmannmunumnlnunuo-umycuvlwmr mm...nrtlrch-u we-r.ndxrvahdgm-n|mnmnrIwm I-Illnmbu mm“m...»a....m mnalmhn .mmm...».m monztnr-ptl-IlutnotMmPuny|hruIhldamnum. vn.r.u.:..m-u.»..:..nus»a--n-u.som.:4x.:m um. ......4.;....u.u.........w /''w A/m?gml ».y....5 Ac;Smt rm.’3 ~n.z.+a='«~L~fz&v~—-r"‘~ n...[H [.9017 um I3"1~l7 gzapmveaasmtorm: Bv Page 4 of 90 A8.Page 175 of 607 Exhibit 9 Section 19, Pg.9 SOLE SOURCE JUSTIFICATION (Requester completes Section A and B) SECTION A - SOLE SOURCE PURCHASE: Complete if sole source purchase is $1,500 or over, AND competition is not available. Sole Source approvals are valid one year from approval date, unless specified elsewhere. Requisition No. (if applicable): Amount: Date: Supplies/Services Required (be specific): Proposed Vendor Vendor No: Requested by: Dept: Ext: Justification prepared by: Dept: Ext: Check One: The requested supply/service is a sole source procurement due to: AVAILABILITY/ONE OF A KIND – No competitive product exists or is available from another vendor. COMPATIBILITY – Must match existing piece or brand of equipment and is available from only one vendor. REPLACEMENT/MAINTENANCE – Repair or maintenance for specific brand of existing equipment and is available from only original equipment manufacturer or designated service dealer. OTHER - Provide below full explanations, details, complete descriptions, and relevant reasons to support the sole source justification: SECTION B - REQUESTER CERTIFICATION: By submitting this request, I certify that the above justification/information is accurate and complete to the best of my knowledge and that I have no personal interests relative to this request. (Name and Signature of Requester) (Date) SECTION C - TO BE:COMPLETED BY PURCHASING AGENT: Based on the information provided in Section A and attached supporting documents, I concur / do not concur (see below) with purchase to be a Sole Source. Do not concur for the following reason(s): (Name and Signature of Purchasing Agent or Other) (Date) Page 5 of 90 A8.Page 176 of 607 The design, technical, pricing, and other information (“Information”) furnished with this submission is proprietary and/or trade secret information of Motorola Solutions, Inc. (“Motorola Solutions”) and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of Motorola Solutions. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered trademarks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property of their respective owners. © 2019 Motorola Solutions, Inc. All rights reserved. EVANSTON POLICE DEPARTMENT, ILLINOIS JUNE 28, 2019 CALLSTATION SOLUTION FIRM PRICE PROPOSAL NG9-1-1 i3 Capable Hosted Call Handling Solution Page 6 of 90 A8.Page 177 of 607 Motorola Solutions, Inc. 500 W. Monroe Street Chicago, IL 60661 June 28, 2019 Perry Polinski Communications Coordinator Evanston Police Department 1454 Elmwood Avenue Evanston, IL 60201 Subject: Motorola CallWorks NG9-1-1 i3 Capable Hosted Call Handling Solution Dear Perry Polinski: Motorola Solutions, Inc. (Motorola) is pleased to have the opportunity to provide the following proposal to the Evanston Police Department for a quality Next Generation 9-1-1 system. The Motorola project team has taken great care to propose a solution to address your needs and provide exceptional value. This proposal is subject to the terms and conditions of the enclosed Communications System and Services Agreement (CSSA), together with its Exhibits. This proposal is valid until September 20, 2019. The Evanston Police Department may accept the proposal by delivering to Motorola the signed CSSA and issuing a valid purchase order to Motorola Solutions, Inc. Alternatively, Motorola will be pleased to address any concerns you may have regarding the proposal. Any questions can be directed to Norberto Colón, NG 9-1-1 Specialist, at (216) 956-9120. We thank you for the opportunity to furnish the Evanston Police Department with our Next Generation 9-1-1 solutions and we hope to strengthen our relationship by implementing this project. Our goal is to provide you with the best products and services available in the public safety industry. Sincerely, Motorola Solutions, Inc. Jeff Stowasser Area Sales Manager - Illinois North America Government Markets Page 7 of 90 A8.Page 178 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Table of Contents i TABLE OF CONTENTS Section 1 CallWorks ....................................................................................................................................... 1-1 1.1 Introduction ...................................................................................................................... 1-1 1.2 Key System Capabilities and Differentiators .................................................................... 1-2 1.3 Enhancements CallWorks Brings to the PSAP ................................................................ 1-4 1.4 Technical Considerations ................................................................................................ 1-6 Section 2 System Description ......................................................................................................................... 2-1 2.1 Our Vision is the New 9-1-1 Reality ................................................................................. 2-1 2.2 Proposed System ............................................................................................................ 2-2 2.2.1 Summary of Offer ........................................................................................................ 2-2 2.2.2 Equipment List ............................................................................................................. 2-3 2.2.2.1 Primary PSAP ...................................................................................................... 2-3 2.2.3 System Diagrams ........................................................................................................ 2-5 2.2.3.1 Standalone PSAP Design .................................................................................... 2-5 2.2.3.2 Local WAN Detail ................................................................................................. 2-5 2.2.3.3 Typical Rack Design ............................................................................................ 2-6 2.2.3.4 PBX Integration Detail .......................................................................................... 2-6 2.3 Architectural and System Overview .................................................................................... 2-7 2.3.1 Call Taker Position ....................................................................................................... 2-7 2.3.2 CallWorks Architecture ................................................................................................ 2-7 2.3.2.1 Software............................................................................................................... 2-7 2.3.2.2 System ................................................................................................................. 2-8 2.3.3 System Requirements .................................................................................................. 2-9 2.3.3.1 Workstation .......................................................................................................... 2-9 2.3.3.2 Server ................................................................................................................ 2-10 2.3.3.3 External & Environmental ................................................................................... 2-10 2.3.3.4 Electrical ............................................................................................................ 2-10 2.3.4 High Level System Overview ..................................................................................... 2-10 2.3.5 High Level Workstation Overview .............................................................................. 2-11 2.3.6 High Level VoIP Telephone Overview ........................................................................ 2-12 2.4 CallStation Overview ..................................................................................................... 2-13 2.4.1 Call Screen Components ........................................................................................... 2-21 2.4.2 Map Screen Components .......................................................................................... 2-23 2.4.3 Call Management Options from the UI or Polycom .................................................... 2-25 2.4.4 SMS Call Management .............................................................................................. 2-25 2.4.5 Automatic Call Distribution (ACD) .............................................................................. 2-26 2.5 Additional CallWorks Components ................................................................................ 2-27 2.5.1 AdminiStation ............................................................................................................ 2-27 Page 8 of 90 A8.Page 179 of 607 June 28, 2019 Evanston Police Department, Illinois Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. ii Table of Contents Motorola Solutions Confidential Restricted 2.5.2 DecisionStation .......................................................................................................... 2-33 2.5.3 Status Monitor ........................................................................................................... 2-46 2.5.4 Administrative Call Management Features ................................................................ 2-47 2.5.5 SipStation .................................................................................................................. 2-47 2.5.6 Portable Answering Position ...................................................................................... 2-48 2.5.7 DispatchStation ......................................................................................................... 2-48 2.6 Fault Tolerance ............................................................................................................. 2-48 2.7 System Expansion Capabilities ...................................................................................... 2-49 2.8 Migration Plan ............................................................................................................... 2-50 2.8.1 Legacy Speed Dial Directory ..................................................................................... 2-50 2.8.2 MIS Administrative Data and Call Records ................................................................ 2-50 2.9 Lifecycle ........................................................................................................................ 2-50 2.10 Integration of Next Gen 9-1-1 ........................................................................................ 2-50 Section 3 Statement of Work .......................................................................................................................... 3-1 3.1 Technical Services .......................................................................................................... 3-1 3.1.1 Contract Award ............................................................................................................ 3-1 3.1.2 Contract Administration ............................................................................................... 3-1 3.1.3 Project Kickoff .............................................................................................................. 3-2 3.1.4 Project Management Services ..................................................................................... 3-2 3.1.5 Installation Services ..................................................................................................... 3-2 3.1.6 Training Services ......................................................................................................... 3-2 3.2 Motorola Solutions & CallWorks Responsibilities ............................................................. 3-3 3.3 Customer Responsibilities ............................................................................................... 3-4 3.4 Assumptions .................................................................................................................... 3-5 Section 4 Warranty Services .......................................................................................................................... 4-1 4.1 The Motorola Solutions Service Delivery Team ............................................................... 4-1 4.1.1 Customer Support Manager ......................................................................................... 4-1 4.1.2 Motorola Local Service Provider .................................................................................. 4-1 4.2 Warranty and Maintenance Services ............................................................................... 4-2 4.2.1 OnSite Response ........................................................................................................ 4-2 4.2.2 Maintenance and Support Program ............................................................................. 4-2 4.3 Spare Equipment Repair & Replacement Overview ......................................................... 4-3 4.3.1 Replacement of Defective CPE.................................................................................... 4-3 Section 5 Training Plan................................................................................................................................... 5-1 5.1 CallStation Training ......................................................................................................... 5-1 5.2 AdminiStation Training..................................................................................................... 5-2 5.3 DecisionStation Training .................................................................................................. 5-2 Page 9 of 90 A8.Page 180 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Table of Contents iii Section 6 Acceptance Test Plan ..................................................................................................................... 6-1 6.1 System Testing, Cutover, and ATP Activities ................................................................... 6-1 6.1.1 Perform Equipment Testing ......................................................................................... 6-1 6.1.2 Perform Functional Testing .......................................................................................... 6-1 6.1.3 Pre-Cutover Acceptance Test Plan .............................................................................. 6-1 6.1.4 Post-Cutover Acceptance Test Plan ............................................................................ 6-1 6.1.5 Cutover ........................................................................................................................ 6-2 Section 7 Pricing............................................................................................................................................. 7-1 7.1 Pricing Summary ............................................................................................................. 7-1 7.2 Maintenance .................................................................................................................... 7-2 7.3 10 Year Pricing Options ................................................................................................... 7-2 Section 8 Communication System and Services Agreement .......................................................................... 8-1 Page 10 of 90 A8.Page 181 of 607 Page 11 of 90 A8.Page 182 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CallWorks 1-1 SECTION 1 CALLWORKS 1.1 INTRODUCTION Tackling one of the toughest 9-1-1 public safety dilemmas, CallStation from CallWorks is pioneering the convergence of Next Generation 9-1-1 Call Taking, Mapping, IP based telecommunications systems and integration services. Our state-of-the-art solution is the only natively integrated, browser-based, VoIP and Network centric design in the industry. Using the latest software design and telephony technologies, our native i3-compatible application manages the receipt of emergency calls with a simpler, easier-to-use workflow approach and user interface designed to work the way you do, today. We endorse the forward thinking of Evanston Police Department to advance their level of public safety service for the citizens of the region. Our system was specifically designed and developed for IP based solutions supporting Single Back Room, Geo-diverse and Federated Next Generation solutions. The system has a complex but simple array of features, many critical to the way that you manage your centers today. Our objective is to provide Evanston Police Department with an evergreen solution to secure your future with the necessary benefits that allow your staff to serve and protect its citizens with the most economical and efficient Next Generation call handling solution. Motorola Solutions is pleased to present Evanston Police Department, a state-of-the-art, integrated IP based NG9-1-1, Single Back Room system including all identified customer requirements for a comprehensive solution. The CallWorks platform provides for a more cost effective and easy to use solution focused on eliminating traditional costly integration and maintenance of proprietary legacy systems while revolutionizing the 9-1-1 call taking to dispatch workflow. CallWorks is aware that many PSAPs, dispatch agencies and distribution channels desire a balance between mainstream and state-of-the-art, next generation technology and generally seek to employ a total solution that will prolong the life of the proposed system at a lower cost. With this in mind, CallWorks provides a solution that is based upon advanced, yet proven technology derived from current IT, IP, VoIP, HTML 5, and Web services standards, yet allows smooth migration as next generation 9-1-1 matures. The proposed solution, while supporting legacy and NG9-1-1, provides open architecture for both the hardware, software and network components unlike any competitive offering. This solution as proposed to Evanston Police Department, addresses and includes all the hardware, software, legacy interfaces, connections, associated project management, installation, IP migration and transition, user training and other services as requested. CallWorks products are an integral part of Motorola Solutions' end-to-end Public Safety Software Enterprise driving the integration of a complete Command Center Software suite. From Page 12 of 90 A8.Page 183 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 1-2 CallWorks Motorola Solutions Confidential Restricted answering thousands of emergency calls and text messages to processing video, disparate evidence and records, Motorola Solutions is helping agencies transform into intelligence-driven command centers, enabling them to make more informed decisions resulting in better outcomes. Learn more about Motorola Solutions' wide-ranging product portfolio. 1.2 KEY SYSTEM CAPABILITIES AND DIFFERENTIATORS The CallWorks solution provides many significant advantages. Listed below are highlights of a few of the many unique standout capabilities of the CallWorks system. • Operating Systems - Technologically advanced call handling system is based on the Linux Operating System, Web services and an application framework developed using state-of-the-art Web services techniques and the Java development environment. User interfaces require only a browser for all applications and are optimized for Mozilla Firefox ESR, which is fast, efficient and less costly to operate. Workstations operate on the current shipping release of the Windows Operating system for desktops. • Database - Integrated systems designed and delivered as a standard with the MySQL Relational Database Management System. The database architecture allows for open, extensive information sharing, comprehensive reporting and scalability for adding additional capabilities in the future as required. • Telecom / 9-1-1 - CallWorks provides as a standard component, an industry-leading, custom CallWorks distribution of the VoIP Asterisk softswitch from Digium, Inc. This custom distribution of Asterisk, engineered and packaged with mature Media Gateways from AudioCodes, provides traditional telecom interfaces to the PSTN and Legacy CAMA interfaces as well as general administrative capabilities, including voice mail and more. CallWorks, via its SipWorks interface, also provides emerging i3 Next Generation connectivity. The system is highly configurable to support NG9-1-1, emergency, non-emergency and administrate telephony needs. Page 13 of 90 A8.Page 184 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CallWorks 1-3 • Call Handling Functions – The CallWorks call handling functions are very robust and include, but are not limited to, single button transfers (on and off net) via an extensive directory, ALI displayed on the VoIP telephone as a backup, integrated call control from the Map, silent monitoring, barge-in, override, unlimited multi-party conferencing, abandoned call management, ACD, integrated SMS call processing, released call review, and much more. • Notifications - Another strategic advantage of the integrated CallWorks Messaging Engine is the capability to provide automated outbound notifications as part of a service request status change or a global announcement. Authorized users may create and manage notifications from AdminiStation. • Call Recording – Although the CallWorks platform is not officially marketed as a Long-Term Recorder, the system records and stores all 9-1-1 calls for IRR purposes at each workstation in a traditional fashion. 9-1-1 call recordings are captured at the time the call begins ringback for pre-answer insight and are made available for playback from the Call Screen. Additionally, call recordings are available for playback and for long-term download from DecisionStation. Calls may be played back with permission from any location where DecisionStation is configured. The system can be configured to record administrative calls as well. • Architecture - The browser-based, redundant and High Availability (HA) architecture of our systems allow for centralization and integration of server applications, VoIP switching and the database, while also allowing extensive remote access without the burden of excessive implementation and cost. For larger or regional initiatives, the system is extensible over a network in Federated, Geo-diverse configurations as well as centralized hosting. • COTS Design - CallWorks is dedicated to utilizing off-the-shelf, yet highly configurable hardware solutions that eliminate costly implementations and excessive maintenance costs. CallWorks standardizes with Cisco networking components, Dell workstation computing hardware, Dell HA Servers, APC Power Management Systems, AudioCodes Gateways, and Polycom VoIP telephones. • Implementation – The system may be installed and serviced by CallWorks or locally provided by Motorola Solutions Authorized Service Centers. Users may also be trained to be Customer Owned and Maintained (COAM) if desired. Hosted Managed Service solutions may also be available in your area. • Ease of Use - The CallWorks system offers the most intuitive and easy-to-use interface available in the industry today by simply requiring a browser. This user-friendly and easy-to-deploy method provides significant time and cost savings in training new personnel. • Training - CallWorks offers at no additional cost, an e-learning training center (CallWorks University) featuring a highly structured interactive video course library. Users may access training videos at any time, from any device platform. Video courses provide an ideal solution for efficiently training new PSAP employees on the CallWorks system as a pre-requisite to formal on-site training. Additionally, our e-learning content provides continuing education for existing Users by providing video courses on new system features and enhancements and an introduction to select features for newly added staff. • Support - CallWorks provides quality, around-the-clock customer care and service with remote monitoring as a standard offering. At any time or day of night, a member of our highly skilled service team is available to assist customers with any questions or concerns. In Page 14 of 90 A8.Page 185 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 1-4 CallWorks Motorola Solutions Confidential Restricted addition, CallWorks support staff remains available on-site for 24 hours after the successful cutover for transitional support. 1.3 ENHANCEMENTS CALLWORKS BRINGS TO THE PSAP Our systems refine and enhance workflow, while easing many of the issues commonly found in today's PSAPs and dispatch centers. The CallWorks platform addresses many of those: • Workflow - One of the primary goals of the CallWorks platform is to streamline the effort of the typical Call Taker/Dispatcher. Most Call Takers and Dispatchers use very sparingly the expensive and complex IWS solutions sold for years for the purpose of answering and managing 9-1-1 calls for service. With the deployment of CAD / Incident Management and Mapping solutions to a large portion of PSAPs, most use those tools for the bulk of the dispatch process after call answer. Our vision was to truly integrate the processes such that a single application could be deployed and managed to work the way the centers actually do, by taking calls, mapping those calls and dispatching and managing resources in a much simpler, more flexible and inexpensive manner. • Lack of Complexity – CallWorks sought to completely eliminate the continuing complexity of the IWS PC itself. The legacy and most current IWS competitive offerings continue to provide overly complex IWS designs through heavy client applications, specific sound cards, TDD modems and headset interface devices leading to maintenance intensive deployments and on-going driver, patch and OS compatibility support issues. CallWorks targeted the ability to more closely align with a network offering by allowing faster deployment as well as providing a simpler environment to maintain. This was accomplished by delivering a new architecture in which only an internet browser is needed at the desktop where specific hardware and drivers are not required. This creates an IWS replacement that requires no application software installation or client-side driver support. There is also no cabling between the VoIP Telephone set, the Headset Interface device and the IWS PC. This clean and simple design also enhances cohabitation with other applications critical to the user, such as Radio and third-party CAD or mapping applications as required. Note: The CallWorks Platform does NOT require Internet connectivity to operate. The platform simply shares those technological advancements and capabilities. • User Interface - The CallWorks System provides an industry first browser-based application environment for all users interfacing to the system including call taking, mapping, dispatch, reporting and management. This creates an easy-to-use, install and maintain environment. The environment enhances our capability to support hosting and networked deployments, allowing for easier transition as NG9-1-1 progresses. • Headset Sharing - Headset sharing is provided by an Audio Interface Unit (AIU) which connects between the phone and radio console equipment. The AIU provides all necessary analog interconnections for managing the Call Taker/Dispatcher headset for phone and radio audio without requiring manual switching between the two. This design eliminates challenges in using the PC as the voice management component with complex driver and Page 15 of 90 A8.Page 186 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CallWorks 1-5 OS maintenance concerns. If headset sharing will not be used with the radio system which typically supports dual operator connections, an optional AIU can be provided as a dual connection to a Supervisor/Trainer headset. • Enhanced Location: RapidSOS location integration. CallWorks offers seamless integration with RapidSOS improved wireless location / GPS coordinates. This integration offers the RapidSOS coordinates as a supplemental source to the traditional ALI data so the Call Taker can compare the two location reports and use the one, which is most useful in the context of the call. In most cases this will be the RapidSOS coordinates which are provided both in text and on a map plot with dynamic updates. If the RapidSOS integration is configured and the location data is available, this information is recorded in call details for reporting and data exports. • Reporting - With CallWorks DecisionStation, authorized users can monitor live operations for calls, view canned reports, perform ad-hoc database queries, and more. DecisionStation is browser-based and can be accessed from any workstation on the network, i.e. no software to install or license. • Remote Support - A vital component in supporting systems is access. With CallWorks’ simplified design, all devices and components down to the telephone and headset units are IP endpoints and remotely addressable. CallWorks has unprecedented remote reverse VPN access, monitoring and control capability via the customer provided broadband connection. We can quickly and easily assist customer and authorized local service centers in troubleshooting or scheduled maintenance as needed. Additionally, CallWorks has further engineered a robust power distribution unit (PDU) within the rack that is also network addressable as needed. CallWorks includes out of band management access to all of the back room devices through a serial distribution unit. Through this device, which is connected to most of the network infrastructure devices in the back room such as Gateways, Switches, and the Server, we can serially access many devices for additional root level support if required. Secure remote control will access workstations quickly to troubleshoot and manage without impacting the productivity of users. CallWorks can detect performance problems with the use of Windows performance registry counters and Windows Management Instrumentation (WMI) queries. • CallStation is VoIP based with a legacy CAMA interface, complies with Next Generation 9-1-1 and its messaging platform is consolidated with Emergency and Administrative call taking served by NENA compliant standard telephony. External VoIP sets from Polycom, Inc. are available as needed along with a traditional CAD spill for integration into other third-party products like CAD, Long-Term Recorders and Mapped ALI if desired. Browser-based Mapped ALI can be added if needed at no additional charge outside of necessary professional services. DispatchStation (CAD) can be added to those sites that need or may be considering an upgrade for a totally integrated solution. • Each deployment includes an administrative application (AdminiStation), a reporting solution (DecisionStation), and a real-time statistics monitor (Status Monitor). − AdminiStation is a browser-based access capability used by system managers, maintenance staff, supervisors or other authorized personnel to facilitate the set-up, configuration and on-going management of each agency, PSAP or regional network as required. Page 16 of 90 A8.Page 187 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 1-6 CallWorks Motorola Solutions Confidential Restricted − DecisionStation is a browser-based access capability used by system managers, maintenance staff, supervisors, remote locations or precincts, mobile users or other authorized personnel to view real time and historical call detail records, active call monitor, data mining, reports, and much more. − Status Monitor is a browser-based access capability used by authorized personnel to view real time statistics on all counts by status, average call answer time and duration, and user status. The Status Monitor is primarily intended for large screen, high-resolution monitors. CallStation with Mapping Call Taker Position 1.4 TECHNICAL CONSIDERATIONS CallWorks designed its solution on Voice over Internet Protocol (VoIP) switch technology and then added the ability to interface to legacy telephony 9-1-1 delivery as opposed to adding digital technology on top of legacy systems. Our ability to comply with NENA i3 is inherent in our system design. This allows for a smooth migration as Next Generation 9-1-1 matures, including integration with SMS Text to 9-1-1, additional data and multimedia and direct i3 based NGCR via ESInet connectivity. All capabilities for modern interfaces such as VoIP and i3 are implemented entirely in software. This allows new functionality to be added easily without needing to remove or replace any components. Other important considerations of our proposal are: NG Upgrade Path - CallWorks understands that the E9-1-1 market is in the midst of a transformation in call delivery standards and technology. Standards for additional data, text Page 17 of 90 A8.Page 188 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted CallWorks 1-7 messaging, and multimedia payloads are still emerging. As new standards are developed, new versions of software will be required. CallWorks provides all software releases, both minor and major, free of charge to all customers under a Software Support Agreement. The architecture of the CallWorks CPE solution leverages years of research and development by the IETF and other organizations to provide a format agnostic and fully extensible solution that is completely future proof. Long-Term Platform - A founding principal of CallWorks was to provide a long-term platform that is free from third-party influence, premature obsolescence and perpetual end of life strategies. CallWorks utilizes no proprietary software or hardware in its implementation, fully supporting COTS in our engineering and deployments to avoid any 3rd party dependencies. This holds true for using Linux in our backroom server application as well as the open source Firefox browser deployment at the workstation level. The CallWorks platform is free from these costly strategies and while hardware refreshes may be required over time, the requirement for forklift upgrades is non-existent during the NG9-1-1 project life cycle. High Availability - CallWorks provides enterprise grade servers from Dell. These servers include features such as Error Correction Code (ECC) RAM, Serial Attached SCSI (SAS) disk drives, redundant power supplies, redundant fans, Redundant Array of Independent Disks (RAID) controllers. In addition, all Gateways, Switches and Modems are redundant. If one of these types of devices fails, it does not adversely affect the other paired device. Therefore, the system continues in an operational mode and the device can be replaced with a spare without causing an outage of the entire system. In a single PSAP design, servers are deployed in a redundant pair eliminating the Single Point of Failure (SPOF) with respect to a server failure. In a Geographically-diverse Federated deployment (multiple hosts), CallWorks will deploy another ‘redundant’ pair of servers versus separating the redundant pair from the single PSAP design and creating a SPOF at either PSAP. CallWorks also can deploy an expanded Geographically-diverse Federated design, whereby redundant server deployments can be implemented in other locations to enhance redundancy and diversity or substantially build out the system creating a virtually unlimited scalability. Virtual Operator - CallWorks supports and excels at the Virtual PSAP Operator position capability. Users are members of groups that have distinct capabilities and resources. CallWorks allows any configured operator position within the network to securely access the system in a Virtual PSAP environment where login would place virtual positions into a group of operators specific to that of a specific PSAP as required. Operators from one PSAP may login to another PSAP and based upon login ID and password would appear as an operator at their home PSAP. The Virtual PSAP capability is provided as a natural function of its client software free design. The CallWorks solution does not require any software to be installed or any configuration to be stored on the workstation. Since the client is implemented in lightweight web services technologies using HTML 5 and JavaScript, the client and all settings are able to be loaded entirely from the server. The quick loading of our super lightweight client allows the system to load everything fresh each time the User logs into the system, including mapping. This means Page 18 of 90 A8.Page 189 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 1-8 CallWorks Motorola Solutions Confidential Restricted that all settings and configuration follow the User anywhere in the network automatically and without effort. Remote Monitoring - CallWorks Remote Monitoring uses custom remote utilities for monitoring, diagnosing, troubleshooting, and repairing many of the errors known or unknown to a PSAP. Remote Monitoring is responsible for analyzing, repairing, and running reports in a real-time and remote configuration. The CallWorks system also includes an integrated 'Reverse VPN' solution which automatically establishes a secure and encrypted connection to its configured management and monitoring server. Remote Monitoring provides the following services: • 24/7/365 monitoring of all servers, workstations, LAN components, operating systems, application systems, and many other SNMP/IP compliant devices on the network. • Alarm notification to first level CallWorks support should an alarm threshold be exceeded. • Remote troubleshooting tools to diagnose hardware and software problems. • Performance monitoring of network and computer components. • Ability to remotely control monitored workstations and servers to allow for real-time viewing and the ability to make system changes. Command Center Software Suite - Motorola Solutions delivers an entire software suite that seamlessly integrates captured information through every stage of the workflow end-to-end (e.g. from call to case closure). Motorola Solutions helps you and your team to work smarter and more efficiently providing users across your operation with a unified, intuitive experience and intelligent capabilities designed specifically for the needs of their jobs. Motorola Solutions continues to develop and expand integration between our solutions portfolio (MCC 7500, MCC 5500, Spillman, PremierOne, CallWorks, CommandCentral, etc.). This will include a single sign-on experience, development of a common map across our Command Center Software suite, better integration of dispatch with our call taking and radio products. This is providing customers who use one, several or all our systems to be able to take full advantage of the integrated enhancements. Page 19 of 90 A8.Page 190 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-1 SECTION 2 SYSTEM DESCRIPTION 2.1 OUR VISION IS THE NEW 9-1-1 REALITY CallWorks is proud to offer a comprehensive Next Generation public safety solution that provides users with the confidence and peace of mind that comes from the knowledge that they are dealing with highly respected and experienced leaders in 9-1-1 call taking and dispatch solutions. CallWorks works closely with its customers to exceed expectations and to ensure the delivery and approach they require. The challenges ahead will not end with Next Generation 9-1-1. Unfortunately, many vendors that you rely on today would have you believe that simply installing a Voice over Internet Protocol (VoIP) solution prepares you for NG9-1-1. CallWorks knows this is not the case. At CallWorks, we are not content to simply keep up with existing standards and follow current trends. With our products, CallWorks not only seeks to anticipate the next steps in NG9-1-1, but to also shape the future of the industry. When you select CallWorks, you are getting a partner with a far-reaching vision and innovative products that go beyond the defined standards to deliver real value, immediate benefits and a lower total cost of ownership. The CallWorks proposal provides a complete solution that: • Is designed to industry standard(s) including the NENA i3 standard with on-going support and known total cost of ownership for the desired contract term. • Provides a redundant and highly available foundation for NG9-1-1 that is designed to support core i3 functionality, both now and in the future. CallWorks guarantees on-going i3 compliance for 9-1-1 Call Taking CPE. Redundant standard i3 connections to the ESInet per Host site is included. • Is remotely monitored, secure, resilient, and resistant to cyber-attack and penetration. • Provides the ability to remotely monitor, manage and support the systems on a 24/7/365 basis. • Is able to support and integrate with interim SMS Text-to-9-1-1 solutions as well as native NGCS i3 standards. • Provides increased fault tolerance, reliability, resiliency and disaster recovery through Redundant system designs. • Provides clear demarcations of responsibility and accountability in the handling of all traffic related to an emergency request originating from the public and delivered to a PSAP via the NG9-1-1 ecosystem. Page 20 of 90 A8.Page 191 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-2 System Description Motorola Solutions Confidential Restricted • Provides a seamless Managed IP, NG9-1-1 ready infrastructure proactively managed and administered through a combination of CallWorks and Motorola Solutions Authorized Service Centers. • Provides enterprise wide Real-Time Monitoring, Dashboard Reporting and MIS. Additional information may be obtained from our website at Motorola Solutions CallWorks Emergency Call Handling. 2.2 PROPOSED SYSTEM CallWorks proposes an all-inclusive, Single Back Room NG9-1-1 Call Handling platform delivered over dedicated engineered Local Area Network. The CallWorks CallStation platform is designed and delivered to allow migration to full i3 support and transition to a future Core Routing capability. The proposed system includes hardware, software and services to support the CallStation platform and migration to NG Core Routing for i3 compliance as Evanston Police Department moves forward. Existing CAMA and ALI circuits will be utilized initially to manage call ingress ANI/ALI services to the PSAPs. 2.2.1 Summary of Offer CallWorks proposes an all-inclusive, NG9-1-1 Call Handling platform. • (5) CallStation Call Handling positions − Each position is equipped with a Dell Workstation, dual 24” LCD Wide Screen Monitors, a VoIP phone, AIU for radio integration, and Genovation keypad − (5) full licenses • (16) FXS Ports for CAMA Trunks (includes room for growth) • (4) FXO Ports for Admin Lines (includes room for growth) • (1) 4-port FXO gateway for (1) external ringdown lines coming for Northwestern University • (2) ALI modems • Equipment cabinet UPS • (1) Printer • SIP Trunk Interface from CallWorks 9-1-1 to customer provided PBX • SMS MSRP TCC Connectivity access license for a direct connection to a TCC. Customer is responsible for the TCC text service and connectivity costs. • Spares included for mission critical equipment • Designed to support up to fifty (50) concurrent Call Taker positions • Basic GIS management services to support the hosted Mapping capabilities in call handling • Utilization of the integrated CallWorks Mapped ALI solution to see calls ringing into the PSAP before answer with integrated call control, offered at no cost. If RapidSOS is implemented, RapidSOS coordinates display as a supplemental source to the traditional ALI Page 21 of 90 A8.Page 192 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-3 data. Customer must supply a complete ESRI-based GIS formatted map (shapefile) thirty to sixty days prior to on-site system installation. • Serial Interfaces to CAD, Mapping, LTR, other as required • Support for NGCS i3 based Text-to-9-1-1 • NG9-1-1, i3 core functions and capabilities for future ESInet deployment. Redundant standard i3 connections to the customer provided NGCS / ESInet per Host site is included. • Call management and reporting services • Data collection and reporting services on all 9-1-1 transactions • Continuous workstation performance monitoring and enterprise workstation antivirus protection • System and component level monitoring, alarming, diagnostics and reporting services • All-inclusive software support, updates, and upgrades for the contract term, no surprise charges • 24/7/365 Help desk, trouble ticketing and customer support services • Installation, testing, training, maintenance and on-site support services by CallWorks and Motorola Solutions • Project management services for the planning, design, testing, installation and operation of the systems for contract term 2.2.2 Equipment List Below is the equipment list that details the end user hardware proposed. 2.2.2.1 Primary PSAP Page 22 of 90 A8.Page 193 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-4 System Description Motorola Solutions Confidential Restricted Qty Part Number Description Unit Price Extended Price 5 ECX100101 WKS PC, Dual Video, 8G RAM $1,800.00 $9,000.00 10 ECX100104 MONITOR, 24W” FP, BLK (Dell P2417H) $300.00 $3,000.00 1 ECX100110-HA** ECX Dual Server, HA SA Appliance Assembly, 2U $33,000.00 $33,000.00 7 ECX100001-NS AUDIO INTERFACE UNIT (AIU) $750.00 $5,250.00 6 ECX100201 Polycom VVX411 VoIP Phone $290.67 $1,744.00 7 ECX100204 Keypad, Genovation 24 Keypad $102.00 $714.00 2 ECX100305-2 Mediant 1000 Chassis (CAMA), M1KB-2AC $1,627.00 $3,254.00 4 ECX100305-3 Mediant 1000 Gateway FXS Card (CAMA), M1KB-VM-4FXS $200.00 $800.00 2 ECX100313 Media Gateway, 4 Port FXO to SIP $400.00 $800.00 2 ECX100315** Rack Shelf, Media Gateway, 2 GW per Shelf $18.00 $18.00 5 ECX200001 CALLSTATION License $9,200.00 $46,000.00 1 ECX200004 DECISIONSTATION, SITE License $4,600.00 $4,600.00 1 ECX200006 ADMINISTATION, SITE License $4,600.00 $4,600.00 1 ECX200007 MESSAGEWORKS, SITE License $4,600.00 $4,600.00 1 ECX200008 SIPWORKS, i3/IP INTERFACE, PSAP License $6,200.00 $6,200.00 1 ECX200015 SIP Trunk Interface, ECW to Third Party $2,000.00 $2,000.00 1 ECX200020 SMS - MSRP TCC Connectivity Lic. (Access License) $800.00 $800.00 1 ECX200020-1 Outbound SMS Messaging $3,100.00 $3,100.00 50 ECX200022 VIRUS PROTECTION, WKS. – Per Pos. / Per Year $93.00 $4,650.00 1 ECX500001-24CH CABINET ASSM, 24 RU, COMPLETE $3,600.00 $3,600.00 2 ECX500003 SWITCH, CISCO (X SERIES), 24-POE, 1/10/100 $1,600.00 $3,200.00 1 ECX500005-6** 1GB Port, CISCO, GLC-TE, GLC-SX-MMD $350.00 $350.00 2 ECX500005-1 ROUTER, ISR 4331 (Remote, 3rd party) $6,133.33 $12,266.66 1 ECX500005-2 ROUTER, ISR 4331 (Enterprise) $6,797.34 $6,797.34 1 ECX500007 MISC. MAT., CABLES, LOT $1,500.00 $1,500.00 2 ECX500008 ALI MODEM, E911 CSU/DSU $1,400.00 $2,800.00 1 ECX500009-1 PRINTER, HP LaserJet Pro M252 $300.00 $300.00 1 ECX500017-32 IP to Serial Dist., 32 Port $2,600.00 $2,600.00 1 ECX500103 UPS - Smart-UPS X 3000VA $1,700.00 $1,700.00 1 ECX500105 PDU, APC Rack Mount, Horz., 8 ports $400.00 $400.00 TOTAL $169,644.00 Page 23 of 90 A8.Page 194 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-5 2.2.3 System Diagrams 2.2.3.1 Standalone PSAP Design 2.2.3.2 Local WAN Detail Page 24 of 90 A8.Page 195 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-6 System Description Motorola Solutions Confidential Restricted 2.2.3.3 Typical Rack Design 2.2.3.4 PBX Integration Detail Page 25 of 90 A8.Page 196 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-7 2.3 ARCHITECTURAL AND SYSTEM OVERVIEW In Public Safety, the 9-1-1 Public Safety Answering Point (PSAP) is charged with answering 9-1-1 calls from the Public, and rapidly dispatching appropriate resources to an emergency. There are two basic processes involved -- call taking and dispatching. In some cases, these tasks are handled at separate positions, but in many installations, a single operator handles them. CallWorks supports call taking and dispatch functions from any position or distributed as required. The browser-based, redundant and High Availability architecture of the CallWorks system allows for centralization and integration of server applications, VoIP switching and the database, while allowing extensive remote access without the burden of excessive implementation and cost. For larger or regional initiatives, the system is extensible over a network in Geo-diverse/Federated configurations as well as centralized hosting. 2.3.1 Call Taker Position The Call Taker answers the initial 9-1-1 call. The telephone network provides the PSAP with Automatic Number Identification (ANI) via CAMA based PSTN connections and Automatic Location Information (ALI) in a data stream. With the CallWorks system, this information is automatically displayed, and incident processing is initiated as required. Once location information is displayed (ALI data), the CallWorks system provides integrated map location information, hazard information, premise information, location and call histories and more to the Call Taker. This data greatly enhances the Call Taker’s capability to develop a more informed and precise line of questioning and to determine the exact location of the emergency, the nature of the incident, persons involved, and to assess the danger of the situation. Once this information has been collected and entered, the dispatch process is initiated or passed to a third-party CAD system if using a 9-1-1 only system configuration. 2.3.2 CallWorks Architecture 2.3.2.1 Software Operating System: The operating system for CallWorks is LINUX. Database Engine: CallWorks Java based applications operate with MySQL RDBMS. Map Engine: CallWorks is fully integrated with MapServer utilizing ESRI-based GIS formats. CallWorks creates an SQL geo file from the ESRI data as required. Map tiles are cached for speed. Reporting: CallWorks includes standard call, CAD, ACD, and many other reports and ad-hoc capability via DecisionStation and created with Jasper Reports. Interface Systems: CallWorks includes a message engine capable of interfacing to e-mail, SMS, remote printing, remote VoIP sets with ALI, radio, and RMS systems as required. Page 26 of 90 A8.Page 197 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-8 System Description Motorola Solutions Confidential Restricted Virus Protection: CallWorks includes enterprise workstation antivirus protection software providing real-time status updates and alerts to ensure maximum security across the network. Continuous antivirus protection and quick scanning of critical workstation system areas provides complete endpoint protection from dangerous attacks and malicious software. 2.3.2.2 System The basic architecture of the CallWorks system consists of the CallWorks Java Message back-end (CallWorks Domain), MapServer and its dependencies, CallWorks distribution of the Asterisk VoIP Engine, CallStation application server and the relational database management system (RDBMS). The CallWorks client (Firefox browser) connects to the CallWorks Domain, which acts as a Web browser for passing messages via TCP/IP connected to the RDBMS through Java. Page 27 of 90 A8.Page 198 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-9 9-1-1 (Next Generation & Legacy) + Mapping CAD + Mapping Consolidated Reporting Single, High Availability Platform CallWorks Product Highlights 2.3.3 System Requirements 2.3.3.1 Workstation Hardware Requirements (CallWorks or customer hardware and software provided) • Modern Workstation PC • Dual or Quad Video with accelerated graphics • 8 GB RAM • General purpose hard drive • Dual NIC (optional) • USB Keyboard and Mouse • 22-inch or 24-inch Wide Aspect Monitors (22-inch is recommended) Software Requirements • Windows Operating System, current shipping release Page 28 of 90 A8.Page 199 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-10 System Description Motorola Solutions Confidential Restricted • Firefox Extended Support Release (ESR) 2.3.3.2 Server Hardware Requirements (CallWorks hardware and software provided) • Dual Dell HA Server • Dual Quad Core Processors • 16 GB RAM • Dual Hot Swappable Power Supplies • Dual Hot Swappable Fan Assemblies • Raid 5 Controller • Quad Gigabit NIC • IMPI Hardware Monitoring and Management Software Requirements • openSUSE Operating System • MySQL RDBMS • CallWorks Application Platform 2.3.3.3 External & Environmental Dedicated High Speed Internet Access via customer provided broadband connectivity. 2.3.3.4 Electrical The CallWorks system requires a NEMA L5-30R twist locking receptacle(s) which provides 120 Volt peak AC power on a 30 Amp circuit. The system can support one or two receptacles per host site, depending on whether redundant electrical circuits are available. 2.3.4 High Level System Overview The diagram below depicts the basic view of the system installed in a generic environment with some CallWorks Domain connectivity for further clarification. All that is required at the workstation is a Firefox browser. There are no OS or driver dependencies between the Call Taker workstation and the Polycom telephone or the Audio Control Unit (AIU). Page 29 of 90 A8.Page 200 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-11 Basic View of the CallWorks System 2.3.5 High Level Workstation Overview The diagram below depicts the basic installation options for the Call Taker workstation in a generic PSAP environment. Please note that the Local Area Network is connected to all devices including the Workstation itself, the VoIP telephone and the headset interface unit (AIU). All CallWorks devices are IP enabled and managed via IP. The VoIP telephone and the AIU are also Powered Over Ethernet (POE) to eliminate messy power supplies and adapters. Page 30 of 90 A8.Page 201 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-12 System Description Motorola Solutions Confidential Restricted Workstation Overview and Design 2.3.6 High Level VoIP Telephone Overview CallWorks provides an ALI screen on the Polycom VoIP Telephone that serves as an excellent backup or for use in secondary PSAP positions or remote transfer points as needed. Tandem transfers are also active from this capability. The PolyCom VoIP phone sets have the following basic features: • ALI Subset – On Screen Support • Tandem Transfer • Hold • Mute • Do Not Disturb • Transfer • Conference • Speakerphone • Speed Dial • Contact Directory • Flexible Ring Tones per line group • Supports Basic Admin Telecom needs Page 31 of 90 A8.Page 202 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-13 Polycom VoIP Phone 2.4 CALLSTATION OVERVIEW CallStation is CallWorks’ comprehensive application for providing receipt and management of emergency calls. CallStation provides call taking and management capabilities from a single screen, allowing for integration with other applications (such as CAD or mapping systems) on secondary screens. CallStation can be configured to include mapping. CallStation with Mapping provides complete call management options from the map as well as the Call Screen. The user interface for all CallWorks applications is available via a Firefox browser and includes CallStation, DecisionStation, and AdminiStation. The 9-1-1 call taking and mapping capability is included as a standard package. Mapping can be excluded on the 9-1-1 configuration as required. Interfaces are provided to support third-party Mapping, LTR, and CAD systems as needed. CallStation Feature Highlights: • Multi-User, Multi-Agency Capability • Intelligent Command Line and Right-click Status Management • Legacy 9-1-1 (CAMA) and Administrative Call Taking • i3 Next Generation Compliant via "SipWorks" • ESInet (NENA Standard i3 Interface) • Select 3rd Party Variations • Integrated TDD and IRR • Full SMS Handling Capabilities • NENA-Compliant Workstation Page 32 of 90 A8.Page 203 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-14 System Description Motorola Solutions Confidential Restricted • Easy-to-Use Browser Technology and Graphical User Interface with a Choice of Three Color Schemes • Integrated VoIP Switch • Standard Interfaces for Time Sync, Printing, Reports, CAD, IP Recording and RMS Outputs • Remote VoIP Phone Only Capability with ALI via “SipStation” • Web Portal for Real-time Data Views and Call Detail Reporting • Includes AdminiStation Data Management Utility − Browser-based Remote Administration Tool − Account-based Access and Privileges − Database Administration • Includes DecisionStation Dashboard Utility − Real Time “At-a-Glance” Status of Calls, and More − Enhances Situational Management − Improves Operational Analysis − Easy-to-Use Browser-based Reporting − Predefined Reports Included for Immediate Use − Smartphone Support – customer must procure VPN for secure access to CallWorks System The following sections provide an overview of various components of call taking, mapping, administrative, and reporting features provided by CallWorks systems. Page 33 of 90 A8.Page 204 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-15 CallStation Softphone Tab Page 34 of 90A8.Page 205 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-16 System Description Motorola Solutions Confidential Restricted CallStation Softphone Tab with Dark Color Scheme Page 35 of 90A8.Page 206 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-17 CallStation Mapping Map Screen Page 36 of 90A8.Page 207 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-18 System Description Motorola Solutions Confidential Restricted CallStation Call Logs – Call Review Options Page 37 of 90A8.Page 208 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-19 CallStation DirectoryPage 38 of 90A8.Page 209 of 607 Page 39 of 90 A8.Page 210 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-21 2.4.1 Call Screen Components • Softphone - The Softphone displays detailed information on all active calls and provides full call management capability. The information provided on active calls includes the User ID of the managing Call Taker, call status (e.g. Ringing, On Hold, Transferred, Abandoned, etc.), duration, type (e.g. inbound, outbound, SMS), caller name, ANI provided callback number, and Pre ALI data. Adjacent to each call in the Softphone is a status light, which conveniently indicates call status according to color (e.g. red for Ringing, green for Connected, blue for Abandoned, black for Transferred etc.). Additionally, the Softphone features transfer/speed dial buttons (Softphone Buttons). Softphone Buttons are created and managed from AdminiStation by authorized users. The Softphone also features call indicators which specify whether a call is connected, being recorded, deafened, or a TDD call. A configurable option sorts active calls in two distinct lists; My Calls and Group Calls. My Calls contains calls the Call Taker is participating in and Group Calls displays all calls active for the Dispatch Group(s) the Call Taker is a member of. This capability provides a higher degree of situational awareness of activity within the agent’s group and/or call center. • Abandoned – The Abandoned displays abandoned calls for the groups of which the user is a member and provides for redialing and clearing of abandoned calls. As a configurable option, abandoned calls can be displayed in the Softphone call table. • Line Organizer - The Line Organizer displays detailed information on all phone lines and the call activity on each. Provided line information includes the line ID, User ID of the Call Taker managing the call on the line, line status (e.g. Idle, Active, etc.), duration of the call on the line, line type (e.g. E9-1-1, administrative, e7digit, etc.), caller name, ANI provided callback number, and Pre ALI information. The Line Organizer features a separate sub-tab for each line type (e.g. E9-1-1, e7digit, administrative, etc.), as well as the All Lines Sub-Tab. Full call management options are available from the Line Organizer. As in the Softphone Tab, the Line Organizer features status lights which indicate call state (e.g. red for Ringing, green for Connected, black for Transferred, etc.) of the call on each line. • Directory - The Directory contains all contacts and serves an important role in transferring and conferencing calls. The configuration of the Directory is managed from AdminiStation. Directory entries are organized by type (e.g., Law Enforcement, Fire, EMS, etc.). Each entry type is contained in a separate sub-tab. The entire Directory is included in the All Sub-tab. The Directory automatically opens whenever a user selects the Conference/Transfer option, allowing the user to quickly select the entry to which to transfer or add to the call. The Directory also features Directory Buttons. Similar to the Softphone Buttons, Directory Buttons serve as single-click speed dial/transfer buttons. • Call Logs - The Call Logs display detailed information on the inbound and outbound call history of the last twelve or twenty-four hours, depending on system configuration. Call may be filtered by workstation user or Dispatch Group of which the user is a member. Call history information includes call ID, line ID, call status, call type (e.g. E9-1-1, e7digit, administrative, etc.), ANI provided callback number, ALI information, and the date and time at which the call came in. Right-clicking on a call in the Call Logs provides options to Review, Redial, and Playback. Page 40 of 90 A8.Page 211 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-22 System Description Motorola Solutions Confidential Restricted • Dial Pad - The Dial Pad serves as a virtual phone for managing calls. The number of the call being managed is automatically displayed in the Dial Pad screen. Several call management options are available from the Dial Pad, including Clear, Redial, Dial, Hold, Answer, Mute, Release, Conference/Transfer, etc. • Event Tab - The Event Tab displays a log of activity for each call and incident, providing users with an up-to-the-second management history. The Event Tab also features the Command Line Console (CLC). From the CLC, users may enter system commands to manage calls, and open other applications such as AdminiStation and DecisionStation, etc. Examples of CLC commands include AC (Answer Call), SD (Show Directory), and more. • Telecom Tab - The Telecom Tab features the TDD, Playback and Greetings Sub-tabs. From the TDD Sub-tab, users can communicate with TDD callers. Included in the TDD Sub-tab is the TDD Auto drop-down list, featuring a wide variety of predefined TDD messages (e.g. “9-1-1, What is your emergency?”, “What address to send help?”, etc.). Predefined Messages generally save critical time when managing a TDD emergency call. Predefined Messages are created and managed from AdminiStation. From the Playback Sub-Tab, users may playback recordings of live calls and calls stored within the Call Logs. The Greetings Sub-Tab allows users to record post answer greetings for specified line types (for example, E9-1-1, 7-Digit Emergency, and Admin). • SMS Tab – The SMS Tab provides for the receipt and management of SMS calls. An incoming text message appears in the call table as ringing. “SMS” is displayed under the type column, indicating the caller is texting 9-1-1. To view the SMS and respond, the Call Taker must simply “answer” the call. Once the call has been answered, the SMS Tab opens displaying the text received, and allows messages to be sent and the text conversation viewed. SMS calls can be answered, transferred (On-Net), and released. Additionally, an SMS drop-down list containing predefined messages may be used to quickly respond to the caller. • Instant Message Tab - From the Instant Message Tab, connected users may communicate with other users and entire Dispatch Groups, allowing for quick and simple coordination and information sharing. • System Menu - The System Menu provides access to AdminiStation, DecisionStation, and Status Monitor for authorized users, as well as Log Out. The Print Call Detail is a configurable option to print the information currently displayed in the ALI Results tab of the Call Window. Themes allow individual users to choose a light, medium, or dark color scheme for the Call Screen interface. • Action Menu - From the Actions Menu, users may open the Event Tab, Instant Message Tab, ALI Dialog, Map, Save Default Map View, specify Location Format (format options include Decimal Degrees or Deg/Min/Sec), and Reset Softphone Table Sorting. • Help Menu - From the Help Menu, users may view product version number and open the online user manual. • Network Connection Status Notification - Located in the upper right corner of the Call Screen is the Connection Status Notification icon. This component reflects the current state of the network connection. The application automatically attempts to reestablish the network connection when delays are experienced. • Connection Status Notifications include: Page 41 of 90 A8.Page 212 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-23 − Network Status Normal − Network Connectivity Slow − Retrying Network Connection − Network Connection Failed. Contact Network Administrator − The messages that accompany connection statuses are configurable, allowing for the display of site-specific instructions or procedures. • Call Window - The Call Window displays detailed information on calls including ANI, ALI, and Telephony data. Telephony data includes Class, Trunk ID, ESN, Confidence and Uncertainty for wireless calls (if available from ALI), Type, Telco ID, and more. Additionally, when a CallWorks system is configured with the RapidSOS integration and RapidSOS location data is available for an inbound wireless 9-1-1 call, it is displayed in the ALI Results tab. From the Call Window, ALI information may be manually entered if ALI is unavailable or incorrect. The Call Window also displays Call History (past calls from the same phone number), Location History (past incidents associated with the same address) and associated prior Knowledge text or files (for example, building floor plans, premise information, and other vital information). • Request Window – The Request Window serves as a tool to aid in issuing service requests (for example, towing, private medical transporting, and so on) to Service Providers that can assist with incident response. The Service Request feature includes provider recommendations. The CallWorks system tracks provider assignments separately for each service category so that future recommendations may be made fairly, in a rotational manner. • Dial Window – The Dial Window provides access to additional Softphone Buttons. The Dial Window displays all the Softphone Buttons configured for the Dispatch Groups of which you are a member. 2.4.2 Map Screen Components • Task Bar - The Task Bar features a variety of helpful, easy-to-use mapping features. Features include Grab, Rubber Zoom, Measure, Default Map View, Zoom In, Zoom Out, Pin, ESN Toggle, and Map Search. • Zoom Slider - The Zoom Slider is an additional tool for adjusting zoom level. • Map Legend (Layer Controller) - The Map Legend (Layer Controller) allows users to select the layers that will be displayed on the map. Map Layer options are configurable. Examples of available options include Fire Stations, Fire Hydrants, Landmarks, Addresses, Major Roads, Streets, Buildings, Hydrology, ESN, Orthos, etc. • Distance, Location, Scale - The Distance Box is used in conjunction with the Task Bar Measure feature and displays the distance between selected points on the map. The Location Box displays, depending on the specified location format, either the latitude and longitude or Deg/Min/Sec of a selected location. The Scale Box displays the current map scale in miles or feet. • MapView Zoom - The MapView Zoom feature allows users to quickly change the area of the map being viewed. A mini-map is displayed in the MapView Zoom Box, with a small red box indicating the portion of the Map currently displayed. Dragging the red box to the Page 42 of 90 A8.Page 213 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-24 System Description Motorola Solutions Confidential Restricted desired area on the mini-map will cause the full map image to correspondingly shift to the selected area. • Map Icons - All deployments using mapping will display call icons at the location of from which the call is coming. The color of a call icon indicates call status (red for ringing, green for connected, blue for abandoned, etc.). The call icon indicates if it is a landline, wireless, VoIP, TDD/TTY, or SMS (provided MSRP (Message Relay Protocol) is in place) call. Right-clicking on a call icon displays full call management options. • Uncertainty Circles - An uncertainty circle will surround an incoming wireless call whose ALI results report confidence and uncertainty, marking the area from which the call is being made. Above the uncertainty circle will be a percentage, reflecting the degree of confidence that the call is coming from within the area covered by the uncertainty circle. − RapidSOS Uncertainty Circle - When a CallWorks system is configured with the RapidSOS integration and RapidSOS location data is available for an inbound wireless 9-1-1 call, a RapidSOS uncertainty circle may be displayed in addition to the ALI uncertainty circle. Displayed in red with dashed red lines, the RapidSOS uncertainty circle surrounds the area of the RapidSOS reported position. Optional Feature - RapidSOS Uncertainty Circle on Map Screen Page 43 of 90 A8.Page 214 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-25 2.4.3 Call Management Options from the UI or Polycom The CallWorks system features a robust set of options for managing calls and SMS. Calls may be managed from various components in the user interface including the Softphone, Dial Pad, Line Organizer, Map, and the Event Tab. SMS conversations are managed from the SMS Tab. Call Management Highlights: • Answer • Redial • Silent Monitor • Barge-In • Override • Mute/Unmute • Deafen/Undeafen • Hold/Unhold • Conference/Transfer • Conference Release • TDD Challenge • Retry ALI • Center on Map • View Details • Playback • Review Users with appropriate access privileges may monitor all active calls from the Active Call monitor of DecisionStation. Information provided in the Active Call Monitor includes call ID, trunk ID, managing Dispatch Group, user ID, workstation position, ring start time, answer time, delay (time elapsed between ring start and answer time), ANI, location, class, and call duration. Detailed information on all calls is also available from the Active and Closed Calls Tabs of the DecisionStation Dashboard. The DecisionStation collection of reports provides further information on calls in the CallWorks 9-1-1 & Phone System Summary Reports. Many of the call management options available from the UI are also available from the Polycom. From the Polycom, calls may be answered, released, returned, placed on hold, transferred, and more. The Polycom features an extensive directory that includes administrative contacts as well as all contacts with an associated tandem transfer code. Directory entries with associated tandem transfer codes are, by default, loaded as speed dial buttons. 2.4.4 SMS Call Management The CallWorks system provides the receipt and management of 9-1-1 text (SMS) calls. SMS calls are handled using the same methods for Voice 9-1-1 calls when answered, released and transferred (On-Net). Page 44 of 90 A8.Page 215 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-26 System Description Motorola Solutions Confidential Restricted An audible alert is issued when an incoming text message appears in the Softphone Call Table as ringing. SMS is displayed under the type column, indicating the caller is texting 9-1-1. Additionally, the Call Window displays the ALI Results (if available), any prior Knowledge, Call History, and/or Location History associated with the SMS caller's number and/or location. A SMS call icon will display on the map at the location from which the call is coming from provided MSRP (Message Relay Protocol) is in place. When the SMS call is successfully answered, the SMS Tab opens displaying the inbound SMS text. The SMS tab on the Call Screen is dedicated to inbound and outbound messages sent and received. From the SMS Tab, the user can send messages and view sent and received SMS messages. SMS calls may be transferred internally (On-Net) to Dispatch Groups and are transferred in a method similar to voice transfers. The Event Log displays the log of the SMS conversation and any actions taken on the SMS call. When an SMS call is completed, it is released and removed from the Softphone Call Table and the SMS Tab. A released SMS call remains stored in the Call Logs for a configurable amount of time. SMS calls may be released using the same methods for releasing a regular call from the application. Active Call Switching allows the user to continue to take and manage voice calls while participating in SMS calls. With Active Call Switching, Call Takers can manage one voice call and one or more SMS calls at the same time. Other actions on a SMS call are available such as, Redial, Retry ALI, Center on Map, Override (take control of SMS call), and View Details. A configurable option in CallWorks cleans up SMS calls that have been idle for a specified amount of time. If there has been no activity from the SMS caller in the specified amount of time, the SMS call is released. A log of the conversation with details such as the phone number, answer time, release time and more are stored in DecisionStation. 2.4.5 Automatic Call Distribution (ACD) The CallWorks system provides a no cost configurable Automatic Call Distribution (ACD) capability including queue statistics reporting as an integral part of the solution. The customer can choose to use this capability or not. CallWorks has built a modular ACD system with pluggable support for various queue disciplines. Examples of currently supported queue disciplines include Round Robin and Longest Idle. Queues allow the customer to define whatever combination of skills and capabilities for any particular group of users are necessary. The CallWorks solution supports an unlimited number of queues per user group. The CallWorks system displays a sorted (by priority, state, and duration) list of Calls per 'Dispatch Group'. Even if all Call Takers are busy on calls, they will receive visual indication of additional, potentially higher-priority, and waiting calls. Users can optionally be provided with audible and visual notification of additional calls waiting through the SIP end-point. Each ACD Call Taker’s Page 45 of 90 A8.Page 216 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-27 status is visually displayed in CallStation and recorded in the DecisionStation reporting solution. ACD Call Taker statuses include Ready, Not Ready, On ACD Call, On Call, Wrap Up, Holding Call, Off Hook, and Unavailable. A call is delivered to an available Call Taker using one of two configurable methods; Auto Answer with Zip Tone or Ring One. CallWorks offers automated queue assignment for abandoned calls for its ACD system. This configurable feature ensures that all abandoned calls are accounted for and automatically assigned and redialed in a timely manner. 2.5 ADDITIONAL CALLWORKS COMPONENTS 2.5.1 AdminiStation AdminiStation is CallWorks’ browser-based administrative system configuration management application. From AdminiStation, system administrators, maintenance staff, supervisors, and other authorized personnel may quickly and easily manage much of the data used in the system such as directory entries, users, predefined TDD and SMS messages, and much more. AdminiStation Feature Highlights: • Directory configuration management. Create new and modify existing Call Destinations, Tandem Transfer Codes, Phone Numbers, Directory Entries, and more. • Create and manage transfer/speed dial buttons. • Set up a distinct ordering of transfer/speed dial buttons and directory entries for each Dispatch Group or collection of Dispatch Groups. • Add and manage PSAP and agency users. Assign users to specific dispatch groups, specify account access privileges, and more. • Create a database of Common Places (e.g. schools, hospitals, shopping centers etc.). • Create automatic email and/or email to text notifications to alert selected recipients of service request status updates. • Send Global Announcements to one or more Dispatch Groups. The text of the announcement shows up immediately on all connected users' screens. • Create predefined messages for use in TDD and SMS calls that can save valuable time. • Compile a Prior Knowledge database, uploading useful files such as building floor plans or premise information for key locations and phone numbers. • Create and manage Service Request Categories (e.g. towing and wrecker services, locksmith, medical transporting, etc.) and Providers. • Mine and export detailed call data. • Schedule auto-generation and delivery of DecisionStation reports on a daily, weekly, or monthly basis. The following screenshots display various components of the AdminiStation user interface. Page 46 of 90 A8.Page 217 of 607 Page 47 of 90A8.Page 218 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-29 AdminiStation Directory Tab AdminiStation Reports Tab Page 48 of 90A8.Page 219 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-30 System Description Motorola Solutions Confidential Restricted AdminiStation Predefined Messages Page 49 of 90A8.Page 220 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-31 AdminiStation Users Tab Page 50 of 90A8.Page 221 of 607 Page 51 of 90 A8.Page 222 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-33 2.5.2 DecisionStation DecisionStation is CallWorks’ management information system (MIS), providing access to detailed, exportable call, and user records and reports. In addition to reports, DecisionStation features active call monitoring and call playback. DecisionStation Feature Highlights: • Active Call Monitor displaying detailed information on current calls including Call Status, Call ID, Trunk ID, managing Dispatch Group and User, Workstation Position, Ring Start Time, Answer Time, ANI data, Location data, Call Class, Type, and more. • Thorough, exportable reports: − 9-1-1/Phone System Reports including 9-1-1 Basics, Calls by Line Type, Calls by Selected Answer Time, Calls by Call Type, Calls per Trunk & Line Type, Calls by Position, 9-1-1 Call Answer Time, Calls by Class of Service, Calls by Employee, Call Summary, Calls by Hour & Day, Call Statistics per Hour, Dispatch Group Transfer Statistics, Agent Status by Hour (ACD), Call Statistics per Hour - (Averages/Totals), Calls by Day – (Averages/Totals/Distribution), Call Queue Time, Off-Net Transfers, and Agent Overview − Other Reports including ALI Errors and User Log In and Out Times • Dashboard providing access to detail records on Active and Closed Calls, Active Users, Lines, Requests, Links, and more. The following screenshots display various components of the DecisionStation User Interface. Page 52 of 90 A8.Page 223 of 607 Page 53 of 90A8.Page 224 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-35 DecisionStation Dashboard - Active Calls Page 54 of 90A8.Page 225 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-36 System Description Motorola Solutions Confidential Restricted DecisionStation Dashboard - Closed Calls Page 55 of 90A8.Page 226 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-37 DecisionStation Dashboard – Requests Page 56 of 90A8.Page 227 of 607 Page 57 of 90 A8.Page 228 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-39 Call Summary Report Page 58 of 90 A8.Page 229 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-40 System Description Motorola Solutions Confidential Restricted Calls by Position Report Page 59 of 90 A8.Page 230 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-41 9-1-1 Calls by Class of Service Report Page 60 of 90 A8.Page 231 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-42 System Description Motorola Solutions Confidential Restricted 9-1-1 Basics Page 61 of 90 A8.Page 232 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-43 The following tables list available DecisionStation Reports and provides a brief description of each. Phone System Reports Report Description CallWorks 9-1-1 & Phone System Summary This is a Master Call Report containing the following call reports: 9-1-1 Basics, Calls by Line Type, Calls by Selected Answer Time, Calls by Call Type, Calls per Trunk & Line Type, Calls by Position, 9-1-1 Call Answer Time, and Calls by Class of Service. 9-1-1 Basics (included in CallWorks 9-1- 1 and Phone System Summary) This report includes basic call data such as the total number of E9-1-1 calls answered and the average length of the call for a user- specified time period. The report includes completed 9-1-1 inbound calls. Calls by Line Type (included in CallWorks 9-1-1 and Phone System Summary) This report reveals the type of phone line on which calls came in (9-1-1, 7-Digit Emergency, Admin, etc.) and includes both call counts and call statistics (such as the average answer time and total talk time). The report covers both completed and abandoned inbound calls. Calls by Selected Answer Time (included in CallWorks 9-1-1 and Phone System Summary) This report allows the user to select an answer time (in seconds) and view the total percentage of calls, organized by call type, that were answered within that amount of time. The report includes 9-1-1, 7-Digit Emergency, and Admin inbound calls. Calls by Call Type (included in CallWorks 9-1-1 and Phone System Summary) This report displays detailed information on calls, including the total number of each call type (9-1-1, Admin, 7-Digit Emergency) and the number of those that were inbound, outbound, and internal. Calls per Trunk & Line Type (included in CallWorks 9-1-1 and Phone System Summary) This report displays the count of calls that came in on each trunk. The report covers completed 9-1-1, 7- Digit Emergency, and Admin inbound calls and is helpful in tracking the line distribution of calls. Calls by Position (included in CallWorks 9- 1-1 and Phone System Summary) This report displays the number calls that were answered at each workstation (position). The report covers completed 9-1-1, 7-Digit Emergency, and Admin inbound calls. This report is helpful in viewing call distribution across staffed workstations and may be used as a shift report. 9-1-1 Call Answer Time (included in CallWorks 9-1-1 and Phone System Summary) This report displays calls by Answer Time. Answer Time is the amount of time (in seconds) between the call beginning to ring and the call being answered. The report covers completed 9-1-1 inbound calls. Page 62 of 90 A8.Page 233 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-44 System Description Motorola Solutions Confidential Restricted Report Description Calls by Class of Service (included in CallWorks 9-1-1 and Phone System Summary) This report displays inbound call counts organized by Class of Service (e.g. BUSN, CNTX, RESD, WRLS, WPH2, VoIP, MOBL, PBXB, etc.) with the total percentage for each class. Only inbound calls are included in the report. Calls by Employee This report displays individual users' call-taking activity, organized by Line Type. The report covers completed E9-1-1, 7-Digit Emergency, and Admin inbound calls. For each Line Type, the report displays the number of calls each user answered, the percentage of the total amount of calls of that type were answered by each user, and the average time (in seconds) it took for each user to answer their calls. Call Summary This report displays the total number of calls, organized by Line Type, for the requested time period. The report covers 9-1-1, 7-Digit Emergency, and Admin calls, with separate counts for inbound, outbound, and abandoned calls. Calls by Hour and Day This report displays total call counts, organized by hour of day and day of week. The report covers all Line Types (9-1-1, 7-Digit Emergency, Admin), and all Call Types (inbound, outbound, and internal) and includes both answered and unanswered inbound calls. This report is helpful in identifying the busiest hours/days in the week and making staffing and scheduling adjustments accordingly. Call Statistics per Hour This report reveals the number of inbound calls for each hour of the day over the user-specified time period. The report covers both abandoned and completed inbound 9-1-1 calls. This report is helpful in determining how many of the total calls presented were actually answered. Dispatch Group Transfer Statistics This report displays the number and average duration of calls transferred "On-Net" (that is, from one dispatch group to another). Agent Status by Hour (ACD) This report reveals the number of users logged in to the system at each hour of the day. The report displays the amount of time users spent in particular ACD states. ACD states include Ready, Not Ready, On ACD Call, Wrap Up, Holding Call, Unavailable, and Off Hook. Page 63 of 90 A8.Page 234 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-45 Report Description Call Statistics per Hour - Averages This report displays the average number of inbound and outbound calls grouped by the hour of the day for the specified date range and the specified call queues (for example E9-1-1, 7-Digit Emergency, and Admin). Call Statistics per Hour - Totals This report displays the total number of inbound and outbound calls grouped by the hour of the day for the specified date range and the specified call queues (for example E9-1-1, 7-Digit Emergency, and Admin). Calls by Day – Averages This report displays the average number of inbound and outbound calls grouped by the day of the week for the specified date range and the specified call queues (for example E9-1-1, 7-Digit Emergency, and Admin). Calls by Day – Totals This report displays the total number of inbound and outbound calls grouped by the day of the week for the specified date range and the specified call queues (for example E9-1-1, 7-Digit Emergency, and Admin). Calls by Day - Distribution This report displays the distribution of calls by call type over the specified date range. This report includes the total count of all calls as well as the total count of each call type. Additionally, the report includes the percentage of the total count that each call type represents. This report includes both inbound and outbound calls, with sub-counts for answered and abandoned calls. Call Queue Time This report displays calls by queue time for inbound calls. Queue Time is the amount of time (in seconds) that a call spent in a call queue before being delivered to a position. Off-Net Transfers This report displays detailed information for calls transferred to external (Off-Net) destinations. Agent Overview This report displays agent statistics included in the specified date range and specified Dispatch Groups. Other Reports Page 64 of 90 A8.Page 235 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-46 System Description Motorola Solutions Confidential Restricted Report Description ALI Errors If the ALI provided address is incorrect, users may open a Discrepancy Report and correct the error using the Update Location feature. The correction is recorded in DecisionStation. This report displays the date the correction was made, the user who made the correction, ANI information, the original incorrect ALI location along with the manually updated address, and any user comments. User Log In and Out Time This report helps administrators keep track of user activity in the system. The report reveals the date and time a user signed in and out of the system and the amount of time the user spent logged-in. 2.5.3 Status Monitor The Status Monitor displays real-time statistics for the Dispatch Groups of which a logged-on user is a member, including call counts by status, average call answer time and duration, user status, and more. The Status Monitor component is a configurable option and works well with an optional 60-inch wallboard. Status Monitor Highlights: The Status Monitor is divided into three distinct panes: • Active Calls (By Status) – Displays call counts by status for all the Dispatch Groups of which a logged-on user is a member. • Dispatch Group Summary – Displays a user status summary, by Dispatch Group, for the Dispatch Groups of which a logged-on user is a member. • Active User Details – Displays detailed information regarding the active (logged on) users who are members of the Dispatch Groups of which a logged-on user is a member. Page 65 of 90 A8.Page 236 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-47 Status Monitor 2.5.4 Administrative Call Management Features The robust set of options provided by the CallWorks system for managing 9-1-1 calls is also available for administrative call management. Administrative lines are designated and configured during the pre-installation system build. Administrative lines may be tied to Direct Inward Dialing (DID) and/or be added to an Automated Attendant, allowing calls to be automatically and directly routed to the correct destination. Administrative calls may be fully managed from the Polycom or the UI. Administrative calls are easily distinguished in the CallWorks system with the label of “admin” under the type column of the Call Screen Softphone and Line Organizer. Additionally, the Line Organizer features an Admin Tab, which displays detailed information on all designated administrative lines and the call activity on each. All administrative phones provide access to voicemail and caller ID. A Polycom phone may be configured to serve both dispatching and administrative call management from a workstation or to serve administrative use exclusively at a front desk position. Detailed data on administrative calls are provided in the following DecisionStation Call Reports: Calls by Line Type, Calls by Selected Answer Time, Calls by Call Type, Calls per Trunk and Line Type, Calls by Positions, Calls by Class of Service, Calls by Employee, Call Summary, and Calls by Hour and Day. 2.5.5 SipStation SipStation is CallWorks’ remote VoIP phone only capability. SipStation is an ideal purchasable option for PSAP’s that require additional in-house call taking positions or smaller, detached Page 66 of 90 A8.Page 237 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-48 System Description Motorola Solutions Confidential Restricted positions/sites. SipStation supplies ALI and management options (i.e. Transfer, Hold/Unhold, Conference, etc.) for E9-1-1 and admin calls. 2.5.6 Portable Answering Position CallWorks offers the ability to handle short-term increases in projected call volumes (such as those due to natural disasters or extraordinary events) using portable laptops. The Portable Answering Position kit is a purchasable option that consists of a laptop computer, Polycom VoIP phone, and Pelican case, along with a limited use CallStation license. Portable Answering Positions can quickly and easily be set up either in the primary PSAP or at a prepared backup location. The utilization of a portable position at a remote location must be preconfigured to use a secure VPN connection provided by the customer. 2.5.7 DispatchStation The CallWorks DispatchStation solution is a purchasable option which includes Computer Aided Dispatch capabilities allowing for the tracking and management of Incidents and Resources. DispatchStation is a unique, all-in-one application for providing receipt of E9-1-1 calls, full management of call and incident location by the map and dispatch of field resources. Using the industry's only single application design to natively integrate multiple functions, Call Taking and Dispatch are available directly from the Map, supporting traditional 9-1-1, Mapped ALI, CAD and call receipt-to-resolution reporting from a single browser window and seamless workflow. 2.6 FAULT TOLERANCE Any failure of redundant network links will be transparently handled by the system. In the case of redundant Local Area Network (LAN) link failures, this will occur within milliseconds. For redundant Wide Area Network (WAN) link failures, this will occur with seconds. All components are duplicated within the system. Any component failure will not affect calls traversing non-failed redundant components. In any legacy E9-1-1 system, failure of a trunk interface card, chassis or gateway will cause all calls active on those particular components to be lost. This is a function of the way that the CAMA trunking system is designed. Therefore, no vendor can accurately and honestly state that in a legacy environment no single equipment failure will ever cause a call to be lost. The CallWorks system includes several layers of data duplication and backup including real-time data replication and nightly point-in-time backups. All received and generated data including CDR, ALI, Recording, and MIS data is subject to both methods of data redundancy. In the event of a catastrophic failure requiring complete re-construction of one or more of the servers, the system would be initially restored using the previous night's point in time backup. Subsequently, the rebuilt system would be 'caught-up' to events occurring since the last point-in-time backup through replay of database logs and re-synchronization of replicated block devices. Page 67 of 90 A8.Page 238 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-49 The CallWorks system is designed to be as reliable as possible. Fault Tolerance is achieved through system design and operation and the network, hardware, operating system, and application level. All call path critical network elements, servers, line/trunk interfaces and software elements are redundant at the Host/Controller and Data Center level. All critical resources are monitored in real-time and numerous classes of faults are handled automatically without human intervention. The system has no single point of failure and has the capability to 'self heal' from numerous types of potential issues. CallWorks provides enterprise grade servers from Dell. These servers include features such as Error Correction Code (ECC) RAM, Serial Attached SCSI (SAS) disk drives, redundant power supplies, redundant fans, Redundant Array of Independent Disks (RAID) controllers. Additionally, all Servers, Gateways, Switches and Modems are redundant. If one of these types of devices fails, it does not adversely affect the other ‘paired’ device. Therefore, the system continues in an operational mode and the device can be replaced with a spare without causing an outage of the entire system. Redundancy alone is not sufficient to increase availability substantially. Redundant systems naturally mask faults, often preventing or delaying repair. To prevent outages faults in redundant system must be detected and repaired quickly. The proposed systems include detailed hardware monitoring capabilities for tracking faults in network devices, power supplies, fans, RAM, disks, and Central Processing Units (CPUs). Any faults in these subsystems trigger automatic alarms in our standard monitoring and alerting process. 2.7 SYSTEM EXPANSION CAPABILITIES The CallWorks CallStation product is designed to be scalable in a practically unlimited way and provides a completely non-blocking environment. The CallWorks solution is built around an IP softswitch using a Host Media Processing (HMP) architecture, with external COTS gateways for legacy interfaces. In this system design, there is no 'chassis' to outgrow and no 'switch matrix' or 'DSP resources' to be exhausted and cause a 'blocking' situation. The CallWorks solution is designed to allow easy future expansion and is not limited in the number of trunks, answering positions or telephone lines that can be managed. This is possible because the system is designed using completely independent Commercial Off the Shelf (COTS) components connected via Ethernet. If additional trunks or lines are required, additional gateways (and potentially network switches) are added to accommodate them. If additional positions are required, additional workstations (and potentially network switches) are added as required. The servers are provisioned to support all trunks and all stations, accommodating up to 250 simultaneous calls for 50 users. The system can be easily upgraded to support an unlimited number of simultaneous users in 50 user increments. The CallWorks architecture supports a Federated model that allows additional redundant controllers to be added, supporting virtually unlimited scalability. Page 68 of 90 A8.Page 239 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 2-50 System Description Motorola Solutions Confidential Restricted The proposal as priced includes configuration, hardware and cabling to support a 25% growth factor. The system as provisioned is capable of supporting at least a 100% growth factor. 2.8 MIGRATION PLAN 2.8.1 Legacy Speed Dial Directory CallWorks will work with Customer on a plan to migrate the legacy speed dial directory upon award of this contract should we be the successful respondent. 2.8.2 MIS Administrative Data and Call Records CallWorks will work with Customer to develop a plan to migrate the legacy MIS Administrative Data and Call Records upon award of this contract should we be the successful respondent. 2.9 LIFECYCLE The CallWorks solution provides all software releases, including major feature releases, free of charge to customers under a standard maintenance contract. Upgrades are completed by CallWorks support technicians at the Customer's discretion. Typically, customers are updated to the latest version once every two to three months. CallWorks has never had an “end-of-life” to its solution. Motorola and CallWorks, in conjunction with the customer, will oversee all approved hardware and software upgrades. CallWorks will provide the customer notification of scheduled product updates and/or modifications via a Product Change Notice (PCN), Technical Service Advisory (TSA), or a New Product Bulletin (NPB). The customer determines if the updates or modifications are required. If a product update is deemed required, CallWorks will communicate this to the customer and include supporting documentation including any applicable test reports. If the customer is in approval, CallWorks agrees to apply the upgrade/fix as needed. 2.10 INTEGRATION OF NEXT GEN 9-1-1 The CallWorks solution business model is based on providing a NENA i3 NG9-1-1 compliant solution based on today’s standards, while also providing for migration to future standards as they are developed. CallWorks has proposed a standards compliant solution based upon the current NENA i3 recommendations and will ensure future i3 software capabilities during the duration of the contract at no additional cost while under a Software Support Agreement. A redundant standard i3 connection to the ESInet per Host site is included. This is part of our standard contract offering. I3 related upgrades will NOT require a major system replacement, but may require additional hardware components based on Agency, State, or ESInet provider specifications as standards develop and progress. Page 69 of 90 A8.Page 240 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted System Description 2-51 The CallWorks solution is all-inclusive and includes all of the network equipment necessary to deploy and turn-up the proposed solution. The CallWorks CallStation platform is compliant with the i3 specification and will support text from any carrier using that standard. These messages appear in a separate tab and are associated with the Command Line Console for managing conversations and typing return messages as may be required. Pre-canned messages are available for a quick response back to the caller. CallWorks also supports co-habitation of third-party web-based Text message applications for pre i3 support. Page 70 of 90 A8.Page 241 of 607 Page 71 of 90 A8.Page 242 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 3-1 SECTION 3 STATEMENT OF WORK The purpose of this General Statement of Work (SOW) is to clarify the responsibilities of CallWorks and Evanston Police Department regarding the scope of work, responsibilities, and the product and service deliverables for the delivery of the CallWorks system. Summary In an effort to improve Call Taker and Dispatcher work-flow, processing speed, overall efficiency and generally improve public safety, Evanston Police Department desires to deploy a Next Generation, state-of-the-art NG9-1-1 public safety solution. To meet these requirements, Evanston Police Department has elected to purchase a CallWorks product and service solution. Project Goals CallWorks is a technological leader in public safety communications and dispatch systems focused on Next Generation 9-1-1 and dispatch technology. It is the goal of CallWorks to provide the finest, most technologically-advanced Next Generation 9-1-1 telephony, mapping and dispatch products and services to Evanston Police Department. Our primary goal is to ensure the successful and timely deployment of products and technical services as described in this SOW. 3.1 TECHNICAL SERVICES CallWorks technical services are available to meet the needs of our customers; including PSAPs and dispatch agencies. Such services may include installation, project management, training and remote monitoring services among others. The specific professional services to be provided for the project identified in this SOW are to be negotiated and documented in this document by identifying each party’s tasks and responsibilities. Regardless of responsibility, CallWorks seeks a quality and timely deployment of the selected solution. This General Statement of Work (SOW) is designed to help Evanston Police Department better understand CallWorks’ services and the distribution of responsibility of all parties involved. 3.1.1 Contract Award The customer and CallWorks execute the contract and both parties receive all the necessary documentation. 3.1.2 Contract Administration After the contract is awarded CallWorks and Evanston Police Department assign project resources. The project is then setup in the CallWorks information system and the kick-off meeting is scheduled. Page 72 of 90 A8.Page 243 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 3-2 Statement of Work Motorola Solutions Confidential Restricted 3.1.3 Project Kickoff Once the contract has been successfully executed and the project resources assigned, Motorola and CallWorks will schedule a kickoff meeting with Evanston Police Department. The key components of the project kickoff meeting are stated below: • Review the roles of the project participants to identify communication flows and decision-making authority between project participants. • Review the overall project scope and objectives with Evanston Police Department. • Review the resource and scheduling requirements with Evanston Police Department. • Develop and review a mutually agreeable project schedule including milestones and/or events. • Review the teams’ interactions and (Motorola, CallWorks, and Evanston Police Department), meetings, reports, milestone acceptance, and the Customer’s participation in particular phases. 3.1.4 Project Management Services This service defines CallWorks as the primary point of contact for all facets of project management and coordination. The assigned CallWorks Project Manager assumes the lead role and facilitates all aspects of project management, contingent upon having a primary contact with Evanston Police Department. Services include, but are not limited to, complete project scheduling; pooling and allocation of resources; issue tracking; escalation and resolution; overall project reporting; and acting as the primary single point of contact for CallWorks. Additional Project Management Services include necessary site visits. Site visits are normally planned for the kick off meeting, cut over to live operations, and post-cut over reviews, if needed. Visit times may be adjusted, if desired and mutually agreed upon by the CallWorks and Evanston Police Department Project Managers. 3.1.5 Installation Services This service provides primary system engineering and installation services for all CallWorks systems. Our professionally trained and certified staff will assume the lead technical role for all matters under contract. For larger, more complex projects in which there is a dedicated Project Manager, the two will work in conjunction with one another to meet all such expectations and requirements. 3.1.6 Training Services CallWorks utilizes a standard training methodology. Each User will be provided on-line access to training prior to live instructor courses. CallWorks instructors will provide training for each 9-1-1 Call Taker and/or Dispatcher and System Administrator. All training will be conducted on-site by a CallWorks subject matter expert. Classes provide in-depth coverage of the solution and include training of Reports and System Administrators in the management of system users and the directory. Page 73 of 90 A8.Page 244 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 3-3 All course prerequisites, if any, must be satisfied prior to attending each class. Class size for CallWorks training sessions varies and depends upon available hardware and projection systems but is requested not to exceed eight (8) students. CallWorks sets class durations. Change requests to the training schedule must be communicated to CallWorks at least 20 days prior to the start of the first class. Any schedule changes communicated less than 20 days prior to the start of the first class may impact the overall project schedule. Unless otherwise stated, one trainer will provide up to eight (8) hours of instruction per business day during normal business hours. Training facilities must meet minimum CallWorks requirements and should be in place no later than one (1) day prior to the start of the first scheduled class. 3.2 MOTOROLA SOLUTIONS & CALLWORKS RESPONSIBILITIES Evanston Police Department has elected to purchase services from CallWorks. To facilitate these services, CallWorks will perform the following tasks. Tasks include, but are not limited to, those listed below, as applicable to the specific system ordered. • Assign a Project Manager for the Project • Complete system design in cooperation with Evanston Police Department • Procure and stage the hardware as defined herein • Coordinate installation and project time-lines and tasks • Install all CallWorks provided hardware including servers, racks, AIU's and networking equipment • Provide configuration information for Evanston Police Department workstations (Firefox browser configuration) • Provide and update the project schedule/plan with input from Evanston Police Department provided information related to the schedule as to on-site visits, installs, training and testing • Inventory, immediately upon receipt, all material and components ordered • Unpack, place, and install all hardware as required • Install, correctly terminate, and successfully test all infrastructure cable, and other related communications cable necessary to properly install and operate the contracted system • Install and secure all equipment racks or contract with CallWorks as required • Provide for the installing and testing of all site-required cabling, including any additional cabling that may be required for training • Provide installation of ladder rack, computer relay rack/cabinet installation, category 5 and telephony cable installation and testing, and other such work or activity • Provide requirements for power, space, network (routers/switches, IP addresses, cabling, LAN, WAN, bandwidth, broadband connectivity), telephony (CAMA, Admin lines), data (phone line info, ring-downs, phone soft-buttons, directories/direct links, TDD messages) • Notify Evanston Police Department when there are issues (installation, training, coordination) which could potentially affect the schedule • Provide purchased training and identify training facility requirements • Provide and perform mutually agreeable Acceptance Test Plan Page 74 of 90 A8.Page 245 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 3-4 Statement of Work Motorola Solutions Confidential Restricted • Provide cut-over and 24-hour post cut support • Provide Remote Monitoring • Provide telephone and product support, updates (in support of local technicians) based on the number of years maintenance purchased 3.3 CUSTOMER RESPONSIBILITIES Responsibilities shall include, but are not limited to: • Provide, on request, information, data, records and documents, and make such decisions in a prompt and timely manner as may be reasonably required by CallWorks to perform under this agreement • Use reasonable efforts to provide supporting information to aid in the solution of any problems discovered during installation, implementation or post installation phases of this project • Provide appropriate schedule notification and facility availability for CallWorks on-site services and training • Notify and coordinate schedule changes with CallWorks, which may require a Change Order (and potentially additional charges) dependent upon the change • Assume sole responsibility for the accuracy and completeness of Customer-supplied data • Provide a dedicated 30-amp 110V power outlet for the facilities and appropriate grounding, or as determined by the site survey, for the proper operation of the emergency telephone and computer systems described herein • Assume full responsibility for mutually approved base map file, including, but not limited to: X / Y coordinates, structure address, street centerlines, ESN boundaries, City boundaries; maintain this file and use it to update the CallWorks system • Provide a complete ESRI-based GIS formatted map (shapefile) thirty to sixty days prior to on-site system installation • Updates to the base map file, performed by personnel designated, will be transferred to the system per CallWorks instructions • Provide the physical facilities reasonably required for the installation, testing, implementation, training and support of the system provided by CallWorks • Provide a floor plan outlining where CallWorks provided equipment is to be installed and position numbers for Call Taker, Dispatch, and Supervisor positions • Ensure the operating environment is fully functional and meets CallWorks minimum operating requirements • Provide the applicable broadband service for the CallWorks Virtual Private Network (VPN) for remote monitoring, support and troubleshooting connectivity • Provide for, move, test and make operational or otherwise deliver CAMA trunks, administrative lines and other PSTN connections to the backboard demarcation at least 14 days prior to installation start date • Provide for, move, test and make operational or otherwise deliver two (2) ALI circuit connections to the backboard demarcation at least 14 days prior to installation start date • Provide facility specific work and activity, including, but not limited to, construction, core drilling, grounding, and any electrical or conduit needed to support the implementation Page 75 of 90 A8.Page 246 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Statement of Work 3-5 • Assist CallWorks in securing any required security clearances, identification tags and other requirements for access to areas within the facility necessary for CallWorks personnel to complete their project responsibilities under this agreement • Provide the tap to the network clock, if applicable. This includes all interfaces necessary, preferably to provide the name/address of a timeserver on the network • Document and supply configuration information on the existing CPE • Make available at the equipment rack, all remote access lines terminated on RJ 11 or RJ 45 jacks or contract with CallWorks as required • Procure and participate in CallWorks provided training for on-site support technicians; identify a System Administrator(s) who will be responsible for the day-to-day technical operations of the system • Ensure that or Contract with CallWorks to guarantee Intermediate Distribution Frame (IDF), wall boards and/or interconnect points appear in the immediate area where CallWorks servers are installed • Provide direct contact and support at the site location • If not hand delivered by CallWorks or otherwise provided, provide easy access to and preposition to the greatest degree possible all new equipment received from CallWorks prior to CallWorks’ arrival on site • If applicable, submit custom IP and computer naming conventions to CallWorks at least 30 days prior to the scheduled equipment ship date • Assume responsibility for or contract with CallWorks for the removal of all equipment and cable being replaced by the CallWorks system • Assume responsibility for all material and services not specifically contracted through CallWorks • Anticipate and plan for configuration changes and/or fine-tuning to the various CallWorks products installed once the system is placed and in use • System management and detailed configuration after cutover. Please note that in most cases, within the first two weeks after cutover, it is highly probable that Evanston Police Department will want to modify the system's configuration based on experience and use of the system • Configure foreign network access route to CallStation Web Accessories, for example, AdminiStation or DecisionStation, or other service activities or contract with CallWorks as required • Provide information needed for all custom work requested that requires a custom SOW. Custom SOWs are required for such items including but not limited to: database conversion, foreign network connections, on-site installation and configuration, or any other service not performed by CallWorks through its factory staging process 3.4 ASSUMPTIONS All tasks included in this Statement of Work are estimated based on a typical level of effort for tasks of similar projects and are believed appropriate based upon the information provided by Evanston Police Department. During the initial project planning phase, each project task will be verified based on the estimated number of man-hours and associated task dependencies. Each Page 76 of 90 A8.Page 247 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 3-6 Statement of Work Motorola Solutions Confidential Restricted of these tasks will be dependent on the appropriate resources being made available by Evanston Police Department. If additional hours are identified or required by Evanston Police Department in order to complete the project, the Evanston Police Department Project Manager will send a request to the CallWorks Project Manager in order to execute a Project Change Request. Page 77 of 90 A8.Page 248 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Warranty Services 4-1 SECTION 4 WARRANTY SERVICES Motorola Solutions has over 90 years’ experience supporting mission critical communications for public safety and public service agencies. Motorola’s technical and service professionals use a structured approach to life cycle service delivery and provide comprehensive maintenance and support throughout the life of the system. The value of support is measured by system availability, which is optimized through the use of proactive processes, such as preventive maintenance, fault monitoring and active response management. System availability is a function of having in place a support plan delivered by highly skilled support professionals, backed by proven processes, tools, and continuous training. 4.1 THE MOTOROLA SOLUTIONS SERVICE DELIVERY TEAM 4.1.1 Customer Support Manager Your Motorola Solutions Customer Support Manager provides coordination of support resources to enhance the quality of service delivery and to ensure your satisfaction. The Customer Support Manager (CSM) is responsible to oversee the execution of the Warranty and Service Agreement and ensure that Motorola meets its response and restoration cycle time commitments. The CSM will supervise and manage the Motorola Authorized Servicer’s functions. 4.1.2 Motorola Local Service Provider Motorola Solutions nationwide network of local Authorized Service Centers are staffed with CallWorks factory trained technicians. They provide rapid response, repair, restoration, installation, removal, and scheduled preventive maintenance tasks for site based NG9-1-1 Call Taking systems. Motorola’s Authorized Service Centers are assessed annually for technical and administrative competency to ensure quick and effective service delivery. Motorola has proven experience to deliver mission critical network support Extensive Experience–Motorola has over 90 years’ experience supporting mission critical communications and the Public Safety community. Capacity to Respond–Motorola’s network of Authorized Service Centers, repair depots, system support center and parts support enable Motorola to provide quick and effective service delivery. Flexibility and Scalability–Motorola’s Support Plans are customized to meet individual Customer needs. Skills and Process–Motorola uses a well-established, structured, and disciplined approach to provide service delivery. Motorola’s team of well-trained and committed people understands the communications technology business. Page 78 of 90 A8.Page 249 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 4-2 Warranty Services Motorola Solutions Confidential Restricted 4.2 WARRANTY AND MAINTENANCE SERVICES 4.2.1 OnSite Response Motorola Solutions OnSite Response provides local certified technicians who arrive at your location to provide support and maintenance of your NG9-1-1 Call Taking system. Following proven response and restore processes, CallWorks Technical Support contacts the local authorized service center in your area and dispatches a certified technician to your site. An automated escalation and case management process ensures that technician site arrival and system maintenance and repair comply with contracted response times. The field technician restores the system by performing first level troubleshooting on-site. If the technician is unable to resolve the issue, the case is escalated to CallWorks Tier 2 Support or product engineering teams as needed. 4.2.2 Maintenance and Support Program The CallWorks Help Desk and assistance from the on-site technician will take the lead role in providing the customer with a Single Point of Contact (SPOC) for all monitoring and maintenance issues. CallWorks will also provide oversight and all coordination for the various organizations and its subcontractors required to maintain and monitor the customer. Monitored Elements • IP Network – If provided as part of this deployment, CallWorks will use the combined capabilities of its Network Provider and its own Monitoring and Analysis to sufficiently oversee the network. Both CallWorks and the network provider play critical roles in providing network maintenance and monitoring. • CPE – CallWorks will monitor and maintain CPE (Call Taking Equipment) through a joint effort between the Help Desk at CallWorks and the dedicated on-site technician. CallWorks Remote Monitoring will be used to receive and display alerts from the various CallWorks products, workstations, gateways, network elements and the VoIP softswitch. CallWorks will be the first responder to these alerts based on pre-determined levels of severity. If the alert requires Telco assistance, the CallWorks Help Desk will contact the Telco and a ticket will be initiated. CallWorks will also receive and monitor UPS (if provided by CallWorks) alarms directly at the CallWorks headquarters. Remote Monitoring CallWorks Remote Monitoring uses custom remote utilities for monitoring, diagnosing, troubleshooting, and repairing many of the errors known or unknown to a PSAP. Remote Monitoring is responsible for analyzing, repairing, and running reports in a real-time and remote configuration. Remote Monitoring provides the following services: • 24 x 7 monitoring of all servers, workstations, LAN components, operating systems, application systems, and many other SNMP/IP compliant devices on the network. • Alarm notification to first level CallWorks support should an alarm threshold be exceeded. Page 79 of 90 A8.Page 250 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Warranty Services 4-3 • Remote troubleshooting tools to diagnose hardware and software problems. • Performance monitoring of network and computer components. • Ability to remotely control monitored workstations and servers to allow for real-time viewing and the ability to make system changes. Telephone Support The CallWorks Service Team is staffed with highly trained personnel on a 24/7/365 basis and will respond to troubles relating to components or systems necessary to complete 9-1-1 calls through to the PSAP or for call handling purposes. When reported 9-1-1 system troubles or failures are received, CallWorks immediately begins the repair process of clarifying the report and prioritizing the trouble. Hardware and Software Upgrades CallWorks, in conjunction with the customer, will oversee all approved hardware and software upgrades. CallWorks will provide the customer notification of scheduled product updates and/or modifications via a Product Change Notice (PCN) or a Product Bulletin (PB). 4.3 SPARE EQUIPMENT REPAIR & REPLACEMENT OVERVIEW 4.3.1 Replacement of Defective CPE The local field technician or Project Manager will call CallWorks Customer Service and report the failure. If a spare component is not on-site, CallWorks will overnight the replacement equipment to the location designated by the field technician, site engineer or Project Manager. If the replaced component is no longer under warranty, applicable charges will apply. CallWorks recommends all customers maintain an inventory of all critical spares locally. In the event a replacement part is needed immediately and not available on-site, the part can be taken from CallWorks Customer Service and then replenished when the new equipment arrives. As part of the installation process, CallWorks will provide a list of installed components and the associated serial numbers to the customer based on an agreed-upon list of components. Post upgrade, CallWorks will maintain, by PSAP, a serial number database and will update accordingly the database whenever a hardware component is changed. A copy of this database will be made available to the customer upon completion of the contract or upon request by the customer. Page 80 of 90 A8.Page 251 of 607 Page 81 of 90 A8.Page 252 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Training Plan 5-1 SECTION 5 TRAINING PLAN 5.1 CALLSTATION TRAINING This course is designed for all users and is an in-depth training of the CallWorks CallStation product. This course covers basic call functions, advanced call functions, system use, and map use; key features of the CallWorks system. All product users should attend this course. Syllabus Role Course Content Course Time per Person Maximum Class Size Student Prerequisites End User Logging In CallWorks Support Softphone Tab Abandoned Tab Line Organizer Directory Tab Call Logs Dial Pad Event Log Telecom Tab SMS (If Applicable) IM (If Applicable) Call Status Call Screen Menus Connection Status Call Window Request Window Call Management Map Screen Components Map Screen Call Management Logging Out ~3 hours 8 CallWorks University Course 100 Course 200 Course 300 Page 82 of 90 A8.Page 253 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 5-2 Training Plan Motorola Solutions Confidential Restricted 5.2 ADMINISTATION TRAINING This course is designed for those users in a leadership role. The course will cover, in depth, the management of system users and the directory, as well as scheduled reports. All who attend this course should attempt to attend a CallStation course prior. *NOTE* Configuration management options are handled by CallWorks remote engineers and are not an AdminiStation function. Syllabus Role Course Content Course Time per Person Maximum Class Size Student Prerequisites Leadership role in Dispatch Center Logging In Introduction to AdminiStation Directory Tab Users Tab Common Place Tab Notifications Tab Knowledge Tab Predefined Messages Tab Requests Tab Reports Tab Logging Out ~2 hours 8 CallStation CallWorks University Course 500 5.3 DECISIONSTATION TRAINING This course is designed for those users in a leadership role or users needing access to extended call detail records. The course will cover, in depth, call history, call recordings, as well as reports. All who attend this course should attempt to attend a CallStation course prior. Syllabus Role Course Content Course Time per Person Maximum Class Size Student Prerequisites Leadership in Dispatch Center Users with access to extended CDR Logging In Introduction to DecisionStation Active Calls Closed Calls Active Users Lines ~1 hour 8 CallStation CallWorks University Course 400 Page 83 of 90 A8.Page 254 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Training Plan 5-3 Requests Reports Active Call Monitor Status Monitor Logging Out Page 84 of 90 A8.Page 255 of 607 Page 85 of 90 A8.Page 256 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Acceptance Test Plan 6-1 SECTION 6 ACCEPTANCE TEST PLAN 6.1 SYSTEM TESTING, CUTOVER, AND ATP ACTIVITIES 6.1.1 Perform Equipment Testing • Test individual components of the system to verify compliance to the equipment specifications. • Repeat any failed test(s) once CallWorks (or the Customer) has completed the corrective action(s). • Prepare documentation of component tests to be delivered as part of the final documentation package. 6.1.2 Perform Functional Testing • Verify the operational functionality and features of the individual subsystems and the system supplied by CallWorks, as contracted. • If any major task as contractually described fails, repeat that particular task after CallWorks determines that corrective action has been taken. • Document all issues that arise during the acceptance tests. • Document the results of the acceptance tests and present to the Customer for review. • Resolve any minor task failures before Final System Acceptance. 6.1.3 Pre-Cutover Acceptance Test Plan • A mutually agreed upon pre-cutover acceptance test plan will be developed with the customer during the contract design review phase. • The Pre-Cutover ATP will be executed prior to fully cutting over the new NG9-1-1 system from the legacy system. 6.1.4 Post-Cutover Acceptance Test Plan • A mutually agreed upon post-cutover acceptance test plan will be developed with the Customer prior to cutover • Upon successful execution of the system cutover the Post-Cutover ATP will provide details on resolving any cutover ATP checklist items and transition to service. • Once Post-Cutover ATP is complete, it will be documented and become a part of the overall service manual for the Customer and the service providers. Page 86 of 90 A8.Page 257 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 6-2 Acceptance Test Plan Motorola Solutions Confidential Restricted 6.1.5 Cutover • CallWorks and the Customer develop a mutually agreed upon cutover plan based upon discussions held during the Customer Design Review (CDR). • During cutover, follow the written plan and implement the defined contingencies, as required. • Conduct cutover meeting(s) with user group representatives to address both how to mitigate technical and communication problem impact to the users during cutover and during the general operation of the system. Page 87 of 90 A8.Page 258 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Pricing 7-1 SECTION 7 PRICING 7.1 PRICING SUMMARY Pricing is associated with expenses for a Primary PSAP’s hosted i3-capable call handling position equipment only, contractual services related to implementing the call handling system and related training for staff. There are no travel costs associated with this project. CallWorks 9-1-1 System Prepaid Total with 1 Year Warranty OFFER PRICE Hardware & Software Equipment (See breakout in Section 2.2.2.1 Equipment List) $169,644 Sub Total $169,644 Contractual Services for Installation – Project Management $22,327 Contractual Services for Installation – System Installation $34,600 Contractual Services for Installation – System Engineering $27,700 Contractual Services for Installation – Training $12,400 Sub Total $97,027 Total Base System – No Maintenance Included: $266,671 Page 88 of 90 A8.Page 259 of 607 Evanston Police Department, Illinois June 28, 2019 Use or disclosure of this proposal is subject CallWorks to the restrictions on the cover page. 7-2 Pricing Motorola Solutions Confidential Restricted 7.2 MAINTENANCE Maintenance includes Software and On-Site Support and Extended Warranty. Years 1 through 10 (Applicable taxes, not included) YEAR TOTAL YEARLY 1 Warranty 2 $31,741 3 $32,534 4 $33,348 5 $34,181 6 $35,036 7 $35,912 8 $36,810 9 $37,730 10 $38,673 Year 6 – Hardware Refresh $57,903 Total 10 Year Maintenance Paid Annually $373,868 7.3 10 YEAR PRICING OPTIONS 10 Year Options OFFER PRICE Option 1: 10 Year Maintenance Paid Annually Base System – No Maintenance $266,671 10 Year Maintenance Paid Annually $373,868 Total 10 Year Paid Annually $640,539 Option 2: Q3 2019 10 Year Prepaid Incentive $-116,565 Discount* $523,974 *Discount for 10 Year Prepaid valid until September 20, 2019 Page 89 of 90 A8.Page 260 of 607 Evanston Police Department, Illinois June 28, 2019 CallWorks Use or disclosure of this proposal is subject to the restrictions on the cover page. Motorola Solutions Confidential Restricted Communication System and Services Agreement 8-1 SECTION 8 COMMUNICATION SYSTEM AND SERVICES AGREEMENT Page 90 of 90 A8.Page 261 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager CC: Edgar Cano - Acting Public Works Director, Lara Biggs - City Engineer Subject: Approval of Contract with Builders Paving, LLC, for the 2022 Rebuild IL/ Motor Fuel Tax (MFT) Street Resurfacing Project (Bid 22-23) Date: May 9, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to execute a co ntract with Builders Paving, LLC (4401 Roosevelt Road, Hillside, IL 60162) for the 2022 Rebuild IL/ MFT Street Resurfacing Project (Bid 22-23)in the amount of $1,297,699. Funding Source: Funding will be provided from the Rebuild Illinois Funds in the amount of $1,047,999 and Motor Fuel Tax Funds in the amount of $250,000. A detailed financial analysis is included in the attached memo. Council Action: For Action Summary: This project consists of roadway resurfacing at nine locations and street patching on four streets located throughout the City as follows: A9.Page 262 of 607 The scope of work includes the following: • Removing and replacing the broken concrete curb • Reconstruction of sidewalk curb ramps at the intersections • Sewer utility work • Roadway base patching • Asphalt street resurfacing • Parkway restoration • Large-scale patching (Asbury Avenue, Central Street, Ridge Avenue and South Blvd/Sheridan Road only) The construction plans and specifications were completed by Capital Planning & Engineering Bureau staff. This project is scheduled to begin in June 2022 and be completed by October 2022. Analysis: This bid was advertised for the project on Demand Star on March 17, 2022. Bids for the project were received electronically and read on April 26, 2022. Two contractors submitted bids for this project as follows. Page 2 of 6 A9.Page 263 of 607 The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Sat Nagar P.E., Senior Project Manager. Attached is bid tabulation showing the detailed bid results. A summary of the bid pricing received was as follows: Staff recommends awarding the contract to the lowest responsive bidder, Builders Paving LLC. Builders Paving has completed previous resurfacing projects for the City, and staff has found their work to be satisfactory. This project is not Local Employment Program (LEP) eligible due to the use of MFT funds. The bid proposal indicated intent to partially meet the City’s M/W/EBE program goal. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Detailed Financial Analysis: The detailed financial breakdown is as follows: Legislative History: On February 14, 2022, City Council adopted Resolution 10-R-22, authorizing the use of Rebuild Illinois funds for street resurfacing. On March 14, 2022, City Council adopted Resolution 20 -R-22, authorizing the use of MFT funds for street patching. Attachments: Location Map Detailed Bid Tabulation MWEBE Memo Bid 22-23 Rebuild IL MFT Street Resurfacing.2final Page 3 of 6 A9.Page 264 of 607 NORTH SHORE CHANNELN O R T H S H O R E C H A N N E L LAKEMICHIGANMcCORMICK BLVDSHERI DAN RDPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTGR E E N B AY R DTHAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P OP L AR A VE GREY AVEHARRISON ST P R AIRIE A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBOR LN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN PL E A S T R AIL R OA D AV E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRID G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STE W A RT A V EMARCY AVEW ELLING TO N CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDK N O X C IR HILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTGR E E N B AY R DGARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R AI R IE A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET HAY E R CT THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYER ST CRA WF ORDLINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLID PARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST EL GIN R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST M c C O R M IC K BLV D FO STER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R T S C IR C L E D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERN PL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002022 Projects Map All.mxd 2022 Rebuild IL / MFT Resurfacing Project City of Evanston Public Works Agency This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ´ MFT Patching MFT Street Resurfacing Main Road Local Street Railroad Water City Boundary 00.250.50.7510.125 Miles 2/15/2022 Page 4 of 6 A9.Page 265 of 607 DATE: 4/25/22 TIME: 2:00 P.M. ATTENDED BY: Linda, SN Item No.Items Unit Quantity Unit Price Cost UNIT PRICE TOTAL UNIT PRICE TOTAL 1 TEMPORARY FENCE FOOT 2,320 6.00$ 13,920.00$ $4.00 $9,280.00 $5.00 $11,600.00 2 TREE TRUNK PROTECTION EACH 11 140.00$ 1,540.00$ $200.00 $2,200.00 $80.00 $880.00 3 TREE ROOT PRUNING FOOT 1,285 7.00$ 8,995.00$ $5.00 $6,425.00 $4.95 $6,360.75 4 TREE PRUNING (OVER 10 INCH DIAMETER)EACH 161 140.00$ 22,540.00$ $150.00 $24,150.00 $125.00 $20,125.00 5 SUPPLEMENTAL WATERING UNIT 18 50.00$ 900.00$ $200.00 $3,600.00 $10.00 $180.00 6 EARTH EXCAVATION CU YD 8 60.00$ 480.00$ $50.00 $400.00 $50.00 $400.00 7 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 72 60.00$ 4,320.00$ $65.00 $4,680.00 $50.00 $3,600.00 8 SODDING, SALT TOLERANT SQ YD 1,485 18.00$ 26,730.00$ $15.00 $22,275.00 $15.50 $23,017.50 9 AGGREGATE BASE COURSE, TYPE B 4"SQ YD 449 7.00$ 3,143.00$ $7.00 $3,143.00 $7.00 $3,143.00 10 AGGREGATE BASE COURSE, TYPE B 6"SQ YD 80 10.00$ 800.00$ $9.00 $720.00 $9.00 $720.00 11 H.E.S. PORTLAND CEMENT CONCRETE BASE COURSE WIDENING 9"SQ YD 87 82.00$ 7,134.00$ $90.00 $7,830.00 $90.00 $7,830.00 12 AGGREGATE FOR TEMPORARY ACCESS TON 11 35.00$ 385.00$ $20.00 $220.00 $20.00 $220.00 13 BITUMINOUS MATERIALS (TACK COAT)POUND 18,290 1.00$ 18,290.00$ $0.01 $182.90 $0.01 $182.90 14 AGGREGATE (PRIME COAT)TON 83 20.00$ 1,660.00$ $10.00 $830.00 $1.00 $83.00 15 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 17 400.00$ 6,800.00$ $500.00 $8,500.00 $390.00 $6,630.00 16 LEVELING BINDER (MACHINE METHOD), N50 TON 1,051 97.00$ 101,947.00$ $105.00 $110,355.00 $102.00 $107,202.00 17 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 1,380 6.00$ 8,280.00$ $12.00 $16,560.00 $1.00 $1,380.00 18 TEMPORARY RAMP SQ YD 420 17.00$ 7,140.00$ $15.00 $6,300.00 $2.00 $840.00 19 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 3,464 99.00$ 342,936.00$ $101.00 $349,864.00 $110.00 $381,040.00 20 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 55 350.00$ 19,250.00$ $300.00 $16,500.00 $375.00 $20,625.00 21 TEMPORARY HOT-MIX ASPHALT TON 6 120.00$ 720.00$ $500.00 $3,000.00 $50.00 $300.00 22 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 71 73.00$ 5,183.00$ $78.00 $5,538.00 $78.00 $5,538.00 23 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH SQ YD 90 80.00$ 7,200.00$ $88.00 $7,920.00 $88.00 $7,920.00 24 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 6,780 9.50$ 64,410.00$ $11.00 $74,580.00 $11.50 $77,970.00 25 DETECTABLE WARNINGS SQ FT 760 44.00$ 33,440.00$ $47.00 $35,720.00 $47.00 $35,720.00 26 HOT-MIX ASPHALT SURFACE REMOVAL- 2 INCH SQ YD 9,730 8.50$ 82,705.00$ $7.60 $73,948.00 $6.75 $65,677.50 27 HOT-MIX ASPHALT SURFACE REMOVAL (VARIABLE DEPTH)SQ YD 18,855 7.00$ 131,985.00$ $3.75 $70,706.25 $3.90 $73,534.50 28 PAVEMENT REMOVAL SQ YD 275 22.00$ 6,050.00$ $30.00 $8,250.00 $12.00 $3,300.00 29 DRIVEWAY PAVEMENT REMOVAL SQ YD 251 18.00$ 4,518.00$ $15.00 $3,765.00 $15.00 $3,765.00 30 CURB REMOVAL FOOT 2,650 7.00$ 18,550.00$ $6.00 $15,900.00 $6.50 $17,225.00 31 COMBINATION CURB AND GUTTER REMOVAL FOOT 705 8.00$ 5,640.00$ $8.00 $5,640.00 $8.50 $5,992.50 32 SIDEWALK REMOVAL SQ FT 6,875 1.60$ 11,000.00$ $1.50 $10,312.50 $2.00 $13,750.00 33 CLASS C PATCHES, SPECIAL, 9" (HES)SQ YD 60 100.00$ 6,000.00$ $99.00 $5,940.00 $99.00 $5,940.00 34 CLASS D PATCHES, SPECIAL, 9"SQ YD 415 95.00$ 39,425.00$ $105.00 $43,575.00 $75.00 $31,125.00 35 FIBER GLASS FABRIC REPAIR SYSTEM SQ YD 110 150.00$ 16,500.00$ $125.00 $13,750.00 $125.00 $13,750.00 36 CATCH BASINS TO BE RECONSTRUCTED EACH 1 2,300.00$ 2,300.00$ $775.00 $775.00 $2,350.00 $2,350.00 37 MANHOLES TO BE RECONSTRUCTED EACH 6 2,300.00$ 13,800.00$ $890.00 $5,340.00 $2,400.00 $14,400.00 38 VALVE VAULTS TO BE RECONSTRUCTED EACH 3 2,300.00$ 6,900.00$ $890.00 $2,670.00 $2,400.00 $7,200.00 39 VALVE BOXES TO BE ADJUSTED EACH 10 500.00$ 5,000.00$ $290.00 $2,900.00 $425.00 $4,250.00 40 FRAMES AND GRATES TO BE ADJUSTED EACH 13 600.00$ 7,800.00$ $462.00 $6,006.00 $400.00 $5,200.00 41 FRAMES AND LIDS TO BE ADJUSTED EACH 9 750.00$ 6,750.00$ $448.00 $4,032.00 $600.00 $5,400.00 42 FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 38 1,000.00$ 38,000.00$ $871.00 $33,098.00 $750.00 $28,500.00 43 FRAMES AND LIDS, OPEN LID (SPECIAL)EACH 3 750.00$ 2,250.00$ $375.00 $1,125.00 $650.00 $1,950.00 44 FRAMES AND LIDS, CLOSED LID (SPECIAL)EACH 19 750.00$ 14,250.00$ $375.00 $7,125.00 $650.00 $12,350.00 45 CONCRETE CURB, TYPE B (AEP Modified)FOOT 935 36.00$ 33,660.00$ $35.00 $32,725.00 $36.00 $33,660.00 46 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 (AEP Modified)FOOT 2,420 39.00$ 94,380.00$ $39.00 $94,380.00 $40.00 $96,800.00 47 NON-SPECIAL WASTE DISPOSAL CU YD 60 140.00$ 8,400.00$ $150.00 $9,000.00 $100.00 $6,000.00 48 SOIL DISPOSAL ANALYSIS EACH 1 3,500.00$ 3,500.00$ $3,975.00 $3,975.00 $1,450.00 $1,450.00 49 MOBILIZATION LSUM 1 65,000.00$ 65,000.00$ $43,895.10 $43,895.10 $75,000.00 $75,000.00 50 TRAFFIC CONTROL AND PROTECTION LSUM 1 65,000.00$ 65,000.00$ $12,080.00 $12,080.00 $45,090.50 $45,090.50 51 PAVEMENT MARKING TAPE, TYPE 1 FOOT 1,805 1.00$ 1,805.00$ $1.00 $1,805.00 $0.01 $18.05 52 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 350 2.00$ 700.00$ $2.00 $700.00 $0.01 $3.50 53 DETECTOR LOOP REPLACEMENT FOOT 305 25.00$ 7,625.00$ $22.00 $6,710.00 $22.00 $6,710.00 54 THERMOPLASTIC PAVEMENT MARKING - LETTER AND SYMBOLS SQ FT 111 8.00$ 888.00$ $5.00 $555.00 $3.50 $388.50 55 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 10,260 1.00$ 10,260.00$ $1.00 $10,260.00 $1.04 $10,670.40 56 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 8,565 2.00$ 17,130.00$ $1.25 $10,706.25 $1.61 $13,789.65 57 THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 940 5.00$ 4,700.00$ $2.50 $2,350.00 $3.22 $3,026.80 58 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 1,111 8.00$ 8,888.00$ $5.00 $5,555.00 $6.45 $7,165.95 59 CHANGEABLE MESSAGE SIGN CAL DAYS 24 170.00$ 4,080.00$ $45.00 $1,080.00 $45.00 $1,080.00 60 PREFORMED THERMOPLASTIC BICYCLE SYMBOLS EACH 12 850.00$ 10,200.00$ $516.00 $6,192.00 $745.00 $8,940.00 61 CONSTRUCTION LAYOUT LSUM 1 6,000.00$ 6,000.00$ $7,500.00 $7,500.00 $6,000.00 $6,000.00 62 STREET SWEEPING EACH 9 500.00$ 4,500.00$ $840.00 $7,560.00 $300.00 $2,700.00 63 REMOVING AND RESETTING PAVERS SQ FT 80 27.00$ 2,160.00$ $15.00 $1,200.00 $30.00 $2,400.00 64 LAWN SPRINKLER SYSTEM REPAIRS FOOT 480 30.00$ 14,400.00$ $8.00 $3,840.00 $18.00 $8,640.00 1,490,842.00$ $1,297,699.00 $1,368,700.00 1,490,842.00$ $1,297,699.00 $1,368,700.00 BID TOTAL AS READ AS CORRECTED APPROVED ENGINEER'S ESTIMATE Builders Paving LLC 4401 Roosevelt Road Hillside, IL 60162 J.A. Johnson Paving Company 1025 E. Addison Court Arlington Heights, IL 60005 NAME AND ADDRESS OF BIDDERS CITY OF EVANSTONTABULATION OF BIDS FOR 2022 REBUILD IL/ MFT RESURFACING PROJECT 22-00292-00-RS Page 5 of 6 A9.Page 266 of 607 2022 Rebuild IL-MFT Street Resurfacing Project, Bid 22-23, M/W/EBE Memo 05.09.2022 To: Edgar Cano, Acting Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Sat Nagar, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: 2022 Rebuild IL- MFT Street Resurfacing Project, Bid 22-23 Date: May 9, 2022 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the 2022 Rebuild IL- MFT Street Resurfacing Project, Builders Paving LLC total base bid including alternate is $1,297,699.00 and they are found to be in partial compliance with the City’s goal. They will receive a credit for 5.91% for M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE DBE Alzate Inc. 5132 Lunt Avenue Skokie, IL 60077 Trucking and Hauling $70,000.00 5.39% X Hawk Enterprises, Inc. 1850 E. North Street Crown Point, IN 46307 Electrician $6,710.00 .52% X Total M/W/EBE $76,710.00 5.91% Builders Paving LLC has requested a partial waiver for the remaining 19.09% MWEBE participation goal, citing additional MWEBE firms that responded were substantially higher bid prices than non-MWEBE firms utilized for this project; and would increase the project price. CC: Hitesh Desai, Chief Financial Officer Memorandum Page 6 of 6 A9.Page 267 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: Edgar Cano, Acting Public Work Agency Director Subject: Approval of Change Order No.1 with Carus Corporation for FY 2022 Phosphate Water Treatment Chemical (Bid 21-32) Date: May 9, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No.1 with Carus Corporation (315 Fifth Street, Peru IL 61354) for the 2022 Phosphate Chemical Purchase Contract in the amount of $62,829.00. This change order will increase the total purchase order amount to $265,504.20. Funding Source: Funding will be provided by the Water Production Bureau Filtration Business Unit (Account 510.40.4220.65030), which has a total FY 2022 budget request of $204,000.00 and a YTD balance of $1,324.80. The remaining balance to cover this change order request will come from Water Fund savings or the Water Fund Reserves which has a YTD cash balance of $12,717,020.00. Council Action: For Action Summary: Four different chemicals are primarily used in the Evanston water treatment process. Chlorine is used as a disinfectant, alum and polymer are used as coagulants, fluoride is added to help prevent tooth decay, and a blended phosphate is added to coat the interior of pipes to reduce the amount of lead and copper from leaching into the water. City Council approved the purchase of water treatment chemicals on November 8, 2021. The contract amount approved for purchasing phosphate was $202,675.20, and it was awarded to Carus Corporation. Carus Corporation was the only responsive bidder to provide blended phosphate. A10.Page 268 of 607 Analysis The Carus Corporation has informed staff that severe circumstances have occurred in Carus’ supply chain related to raw material pricing. This has severely impacted their ability to provide the finished product at the current pricing. Both the cost of raw materials and logistics services as well as the general unavailability of standard transportation modes has resulted in significant and unprecedented negative economic impact on Carus’ products cost structure. The following factors have significantly affected Carus’ ability to provide product at the originally contracted price. 1. Global supply constraints related to India and China affecting supply of both domestic and import raw materials. 2. Increase demand for phosphorus product in agriculture and industrial markets. 3. Global transportation crisis affecting inbound and outbound delivery of finished goods. 4. Volatile price environment yielding large increases in raw materials and transportation cost. These economic conditions are evidenced and documented by the upward movement of the Bureau of Labor Producer Price Index (PPI) for Chemical and Allied Products -Phosphates when comparing 2020 to 2021 as well as 2021 to 2022: 2020 vs. 2021: 2021 vs. 2022: Given the significant change in the economy, inflationary pressures, and transportation challenges, Carus has requested the following temporary increase in prices: Evanston anticipates using approximately 343,000 pounds of the phosphate chemical during FY 2022. As there are extremely limited options for obtaining phosphate if Carus is unwilling or not able to supply it, staff recommends increasing the original contract to assist Carus with managing supply and transportation cost increases. Legislative History: City Council approved the purchase of water treatment chemicals on November 8, 2021 Page 2 of 2 A10.Page 269 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager CC: Edgar Cano - Acting Public Works Director, Lara Biggs - City Engineer Subject: Approval of Change Order No. 1 to the Contract with Bolder Contractors, Inc. for the 30-Inch Transmission Main Project Construction (Bid 21-36) Date: May 9, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No. 1 to the contract with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the 30 - Inch Transmission Main Project Construction (Bid 21-36) in the amount of $358,740. This will increase the total contract amount from $9,686,118 to $10,044,858. Funding Source: The City has a loan agreement in place with the IEPA for funding from the State Revolving Fund in the amount of $10,141,285 for engineering and construction of this project. Staff will seek a Loan Amendment to increase the loan amount to cover all eligible costs if the construction cost exceeds the loan amount. The loan is currently set to be repaid over 20 years at 1.1% interest. IEPA loan funding for this work is being routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515-417006). Council Action: For Action Summary: The 30-inch transmission main is an 8,000-foot long pipeline that is a critical part of the citywide water transmission network. It also serves as the primary water supply for residents and businesses in downtown Evanston. The cast iron pipeline was originally built in 1936, and the condition has deteriorated significantly. The transmission water main has sustained at least five recorded breaks requiring replacement & rehabilitated to prevent the damaging effects of the water main break. On November 8, 2021, City Council awarded the contraction contract to Bolder Contractors. The IEPA Loan was approved and the construction started in the last week of February this year. A11.Page 270 of 607 Analysis: Several issues have developed to contribute to this change order as described below. Item 1 - Replacing Existing Storm Sewer: During the bid period, a permit application for the project was submitted to the Illinois Environmental Protection Agency (IEPA) as is required for a water main project. Staff received comments back after the bid period had closed indicating that the existing storm sewer needed to either have separation from water main both horizontally & vertically or be replaced with water main quality ductile iron pipe. Because of the number of existing utilities, staff determined it would be more cost-effective to to replace the existing storm sewer with water main quality pipe. The total cost of additional ductile iron pipe storm sewer pipe at various locations along Benson Avenue is $25,740. This IEPA storm sewer material requirement will need to be maintained for the entire length of project and additional cost will likely be part of the future change order later in the summer. Item 2 - Additional Valves: In order to reduce the water service disruption and maintain fire flow to the downtown as well as other various locations in Evanston during construction, additional valves of various sizes are needed. Adding these valves will also reduce the area of water shutdown when future repairs on the system are needed. Seven new valves are recommended (four 12" valves, one 16" valve, and two 30" valves) for a total cost of $151,000. Item 3 - Utility Conflicts at the Church/Benson Intersection: Benson Street has a large number of existing utilities, including water mains, sewer main & structures, ComEd duct banks, Nicor gas main, and AT&T cable that have been installed at various times under this in intersection. The record drawings of these installations did not depict the existing utilities accurately, which has caused conflicts during construction. To avoid the unknown utilities, the contractor has to install five additional bends to complete installation of the section of new 30-inch water main pipe from south side of the Church/Benson intersection to the north side. In addition, a new 12-inch water service was installed for Sherman Plaza in order to maintain a continuous fire flow and water service to the residents during construction. Thirteen bends needed to be installed, which were not part of the original design. These utility conflicts were not known until the intersection was excavated. The additional cost for managing these utility conflicts included 6,500 pounds of additional fittings. Staff negotiated the cost from $40 per pound, which is the contract bid price, to $28 per pound which reduced the cost significantly. The additional cost of construction is $182,000. Legislative History: On 07/27/20, the City Council adopted Ordinance 67-O-20, Authorizing the City to Borrow Funds form the Illinois Environmental Protection Agency Public Water Supply Loan Program. On 11/8/21, the City Council awarded the construction contract for the 30" transmission main to the Bolder Contractors. Page 2 of 4 A11.Page 271 of 607 Attachments: Signed change order Page 3 of 4 A11.Page 272 of 607 CITYOF EVANSTON CHANGE ORDER Order No. Date: Agreement Date: PROJECT: OWNER:City of Evanston CONSULTANT:Bolder Contractors Inc. Ma 9,2022 Feb 14,2022 30-Inch Diameter Transmission Main RehabilitationProject The followingchanges are hereby made to the AGREEMENT: Soil borings,analysis and classification are required for CCDD certification and disposal. Original CONTRACT PRICE: Total change in CONTRACT PRICE for this CHANGE ORDER Original Date for Contract Completion Time Extension (in calendar days) Modified Date for Contract Completion Approved by (Owner): Accepted by (Consultant):< $9,686,118CurrentCONTRACTPRICEadjustedbypreviousCHANGEORDERS$ $358,740TheCONTRACTPRICEincludingthisCHANGEORDERwillbe3510,044,858 N/A N/A City of Evanston Date él’/lrlr?BoldKrContractor -Date T Page 4 of 4 A11.Page 273 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Anil Khatkhate, ADA/CIP Project Manager CC: Edgar Cano - Acting Public Works Director, Lara Biggs - City Engineer Subject: Approval of Change Order No. 2 to the Contract with Garland/DBS, Inc. for the Civic Center Gutter Assessment and Repairs Date: May 9, 2022 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute Change Order No. 2 to the contract with Garland/DBS, Inc. (3800 E. 91st Street, Cleveland, OH 44105) for the Civic Center Roof and Gutter Assessment and Repairs. This change orde r will increase the contract amount by $86,127, from $200,000 to $286,127. Funding Source: Funding will be provided by the Capital Improvement Fund 2021 General Obligation Bonds in the amount of $13,000, and from the 2022 General Obligation Bonds in the amount of $73,127. A detailed funding analysis is included in the attached memo. Council Action: For Action Summary: On September 13, 2021, the City Council approved a contract with Garland/DBS for roof and gutter repairs related to water leaking into certain offices at the Civic Center, particularly on the 3rd and 4th floor. This contract is ongoing. On March 14, 2022 , City Council approved Change Order 1, a 181-day time extension that extends the contract completion date from December 31, 2021, to June 30, 2022. Analysis: On March 3, 2022, staff discovered a visible gap on the Civic Center’s east façade at a window jamb in Room 4102 between the load bearing brick wall, and the face brick. Further inspection revealed that a roughly 30’ by 12’ section of the exterior east wall had bowed significantly outwards at the fourth floor. Staff concurred that the condition may lead to wall failure, creating A12.Page 274 of 607 an immediate danger to pedestrians below, and a threat to the building’s structural strength. A picture showing this gap is attached. The cause of this failure is unclear, but it is suspected to be related to water entry b ehind the face brick either through the gutter system or possibly through deteriorated window sealants which have been noted as being largely compromised on all of the building windows. The windows are 30 years old and could also be a source of water infi ltration. Examination of the gutter system is currently in progress to try and better assess that issue as a potential cause. Examination and repair of all of the window sealants, windows and remainder of the exterior masonry will be budgeted for FY 2023. To address the immediate issue on the east façade, staff worked with consultants McGuire Igleski Associates, and Wiss Janney Elstner to design a stabilization and repair solution. Staff then solicited a quote from Garland/DBS, the contractor currently working on the replacement of repairs. required the implement gutters, to of evaluation and downspouts the the Garland/DBS’s cost to implement this repair work is $86,127, which includes a contingency to replace 10% of the face brick if damaged during the removal process. In order to maintain public safety and building integrity, staff recommends approval of this change order. Detailed Funding Analysis: Funding in the amount $113,000 was budgeted for 2022 for Civic Center consulting services, to fund consulting related to either relocation of the city hall functions or renovation of the existing building, depending on the direction of the City Council. Staff recommends utilizing a portion of that funding for the current needed emergency repair. A breakdown of the funding sources is as follows: Legislative History: On September 13, 2021, City Council approved a contract with Garland/DBS for Civic Center Roof and Gutter Assessment and Repairs. On March 14, 2022, City Council approved Change Order 1 to the contract with Garland/DBS. Attachments: Picture Illustrating Gap Change Order Form Page 2 of 4 A12.Page 275 of 607 Gap Between Facade and Window Frame. The back of the brick facade should be tight against the wall behind it. The caulk used to seal the gap between the window and the brick facade has deteriorated. In some locations, the gap measures at 3-1/2 inches. Page 3 of 4 A12.Page 276 of 607 CITY OF EVANSTON CHANGE ORDER Order No.002 Date:05/09/2022 Agreement Date:10/05/2021 PROJECT:Civic Center Gutters and Downspouts Repairs OWNER:City of Evanston CONTRACTOR:Garland/DBS, Inc. The following changes are hereby made to the AGREEMENT: Stabilize face brick by installing helical anchors @ 24” O.C. horizontally and vertically. Remove face brick wall per design drawing, clean and salvage, inspect back up masonry and replace damaged bricks. Reinstall salvage brick wall per design drawings. $ 86,127.00 Change to CONTRACT PRICE: Original BASE CONTRACT PRICE:$ 200,000.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 200,000.00 Total change in CONTRACT PRICE for this CHANGE ORDER $ 86,127.00 The CONTRACT PRICE including this CHANGE ORDER will be $ 286,127.00 Original Date for Contract Completion 12/31/2021 Current Completion Date adjusted by previous Change Order 06/30/2022 Time Extension (in calendar days)0 days Modified Date for Contract Completion 06/30/2022 Approved by (Owner): City of Evanston Date Accepted by (Contractor): [Garland/DBS, Inc.]Date Page 4 of 4 A12.Page 277 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Resolution 33-R-22, Authorizing the City Manager to Negotiate and Execute a Perpetual Easement Agreement with Commonwealth Edison to Allow for Installation of an Alley East of Darrow Avenue Between Emerson and Lyons Streets Date: May 9, 2022 Recommended Action: Staff recommends City Council adopt Resolu tion 33-R-22, Authorizing the City Manager to Negotiate and Execute a Perpetual Easement Agreement with Commonwealth Edison to Allow for Installation of an Alley East of Darrow Avenue Between Emerson and Lyons Streets. Funding Source: Funding in the amount of $67,360 for the easement fee from Commonwealth Edison (ComEd) will come from the Solid Waste Fund from revenue generated by the settlement of the Waste Station Transfer Fees and Host Fees paid in accordance with the Host Community Agreement. At the beginning of the budget year, there was a balance of $689,300 in these fees. Council Action: For Action Summary: In February 2019 the City Council approved the plan recommended by the 2nd and 5th Ward Aldermen to use the Waste Station Transfer Fees and Hos t Fees to improve alleys in the neighborhood around the Water Transfer Station. One of the alleys to be improved with this funding source is the alley east of Darrow Avenue between Emerson Street and Lyons Street. The City owned right-of-way for this alley is only 8 feet wide and therefore insufficient to improve the alley. However, ComEd owns the property on the east side of the alley, a portion of which is not enclosed within their fenced area and is currently used as part of the alley. Staff has been working with ComEd to obtain a 6 -foot wide perpetual easement in order to allow for the alley improvement. ComEd has finally agreed with the easement and is charging a one-time fee of $67,360 for the easement. A13.Page 278 of 607 Approval of the easement and payment of the easement fee will allow the City to improve this alley during the 2022 construction season. The engineer's estimate to improve this alley is $400,000. Funding Summary: Legislative History: On May 14, 2018, the City Council concurred that the $1,263,247.90 in Transfer Fees collected since 2011 until the settlement was reached in 2016, as well as all Host Fees to be collected in the future, be used to improve the neighborhoods surrounding the Waste Transfer Station. On February 18, 2019, the City Council approved using the Waste Transfer Station funds to improve alleys in the neighborhoods surrounding the Waste Transfer Station and authorized staff to begin discussions with ComEd to obtain property adjacent to the alley north of Lyon s, east of Darrow, in order to improve this alley. Attachments: 33-R-22 w. agreement Page 2 of 43 A13.Page 279 of 607 4/11/2022 33-R-22 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Perpetual Easement Agreement with Commonwealth Edison to Allow for Installation of an Alley East of Darrow Avenue Between Emerson and Lyons Streets WHEREAS, Commonwealth Edison Company (“ComEd”) is the owner of a parcel of land in the former Evanston Township, County of Cook and State of Illinois, commonly known as TSS 47 described in Exhibit A of the proposed Easement Agreement (“Agreement”), attached hereto as Exhibit 1; and WHEREAS, the City of Evanston (the “City”) desires to install a portion of an alley upon ComEd’s property in the location shown on the diagram attached in Exhibit B of the Agreement; and WHEREAS, ComEd is willing to grant to the City the easement, subject to a $67,360 easement fee paid by the City; and WHEREAS, the easement fee is to be paid from Waste Transfer Station Host Fee Settlement funds; and WHEREAS, the City Council finds that entering into an easement agreement with ComEd to be in the best interests of the City of Evanston and its residents. Page 3 of 43 A13.Page 280 of 607 33-R-22 ~2~ NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to sign an Easement Agreement (the “Agreement”) by and between the City (“Grantee”) and the ComEd (“Grantor”), for ComEd to grant a perpetual easement to construct, reconstruct, operate, maintain, and repair, certain alleyways located on that portion of ComEd property described as the “Easement Premises” in Exhibit B of the Agreement attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 3: The City Manager is hereby authorized and directed to pay the $67, 360 easement fee on behalf of the City. SECTION 4: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that she deems to be in the best interests of the City. SECTION 4: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. Page 4 of 43 A13.Page 281 of 607 33-R-22 ~3~ _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 43 A13.Page 282 of 607 33-R-22 ~4~ EXHIBIT 1 EASEMENT AGREEMENT Page 6 of 43 A13.Page 283 of 607 1 This Document was Prepared by: When Recorded, Return to: Stacey Dahlberg ComEd 3 Lincoln Centre, 4th Floor Oakbrook Terrace, IL 60181 GRANT OF EASEMENT AGREEMENT THIS Grant of Easement Agreement (“Easement”) is made as of this day of , 2022, by and between COMMONWEALTH EDISON COMPANY, an Illinois corporation (“Grantor”), with a mailing address of Three Lincoln Centre, 4th FL, Oakbrook Terrace Illinois 60181, and THE CITY OF EVANSTON (“Grantee”) with a mailing address of 2100 Ridge Avenue, Evanston, IL 60201. RECITALS: A. Grantor is the owner of a parcel of land in Evanston Township, County of Cook and State of Illinois, commonly known as TSS 47 Evanston described in Exhibit A attached hereto and made a part hereof (“Grantor’s Property”). B. Grantor utilizes Grantor’s Property for Grantor’s own business operations, which operations, for purposes hereof, shall include without limitation the construction, reconstruction, maintenance, repair, upgrade, expansion, addition, renewal, replacement, relocation, removal, use and operation of Grantor’s equipment and facilities, whether now existing or hereafter to be installed, in, at, over, under, along or across Grantor’s Property (collectively, “Grantor’s Operations”). C. Grantee desires to install a portion of an alley upon Grantor’s Property in the location shown on the diagram attached hereto as Exhibit B (for the purposes of this Easement, the “Easement Premises” consist of 3,406 square feet as shown on the diagram attached hereto as Exhibit B). NOW, THEREFORE, in consideration of Ten and No/100ths Dollars, the payments, covenants, terms, and conditions to be made, performed, kept and observed by Grantee hereunder and other good and lawful consideration, Grantor and Grantee hereby agree as follows: 1. Grant of Easement. Subject to the terms and provisions of this Easement, Grantor hereby grants and conveys, without warranty of title, a perpetual, non-exclusive easement for the right and privilege to use the Easement Premises for the following purposes and for no other purpose whatsoever: construction, maintenance and use of a driveway in substantial conformity with the engineering plan sheets **. dated ** and known as Access Easement attached hereto as Exhibit B and made a part hereof (hereinafter referred to as the “Facilities”). Page 7 of 43 A13.Page 284 of 607 2 2. Grantee’s Use. The following general conditions shall apply to Grantee’s use of the Easement Premises: (a) Grantee shall procure and maintain at its own expense, prior to entry upon Grantor’s Property hereunder, all licenses, consents, permits, authorizations and other approvals required from any federal, state or local governmental authority in connection with the construction, placement, use and operation of the Easement Premises and the Facilities, and Grantee shall strictly observe all laws, rules, statutes and regulations of any governmental authorities having jurisdiction over the Easement Premises or Grantee’s operations thereon. Grantor may from time to time request reasonable evidence that all such approvals have been obtained by Grantee and are in full force and effect. In no event shall Grantee seek any governmental approvals that may affect in any way Grantor’s Operations, including without limitation any zoning approvals, without in each instance obtaining Grantor’s prior written consent, which consent may be granted or withheld in Grantor’s sole discretion. (b) In the event any aspect of Grantee’s construction, placement, maintenance, repair, use or operation of the Easement Premises and the Facilities at any time violates or is forbidden by any law, statute, rule, regulation, order or requirement of any governmental authority, Grantee shall immediately discontinue such operations and at its own expense take all required corrective action, including without limitation removal of all or any portion of the Facilities from Grantor’s Property if required, within the lesser of (i) thirty (30) days from Grantee’s notice of such violation or (ii) the period of time required by law for the correction of such violation. (c) Grantee’s use of the Easement Premises shall be conducted in a manner that does not conflict or interfere with Grantor’s Operations. (d) This Easement and the rights granted hereunder are subject and subordinate in all respects to all matters and conditions affecting the Easement Premises (whether recorded or unrecorded). (e) Grantee’s obligations and liabilities to Grantor under this Easement with respect to the Easement Premises and the Facilities and all other matters shall not be limited or in any manner impaired by any agreements entered into by and between Grantee and any third parties, including without limitation any agreements related to the construction or installation of the Facilities, and Grantee shall be and remain liable to Grantor for the installation and operation of the Facilities in accordance with the terms and conditions of this Easement, notwithstanding Grantee’s failure or refusal to accept delivery of or title to such facilities from any such third parties. (f) Without limiting the generality of the foregoing, this Easement and the rights granted hereunder are subject and subordinate in all respects to the existing and future rights of Grantor and its lessees, licensees and grantees, existing roads and highways, the rights of all existing utilities, all existing railroad rights-of-way, water courses and drainage rights that may be present in Grantor’s Property. If required, Grantee shall secure the engineering consent of such prior grantees as a prerequisite to exercising its rights hereunder and provide Grantor with a copy of the same. 3. Term. The term of this Easement shall be perpetual, unless sooner terminated in accordance with the provisions of this Easement, and shall commence as of the date first hereinabove written. 4. Fees. In partial consideration of this Easement, Grantee shall pay Grantor a certain sum of money as set forth in a separate agreement between Grantor and Grantee, which amount shall be due and payable to Grantor, prior to Grantor’s execution of this Easement. 5. Rights Reserved to Grantor. Page 8 of 43 A13.Page 285 of 607 3 (a) Grantor’s rights in and to the Easement Premises, Grantor’s Property and Grantor’s Operations are and shall remain superior to Grantee’s rights granted hereunder. Grantor shall not be liable to Grantee for damage to the Facilities due to Grantor’s Operations and/or the installation, operation, maintenance or removal of any present or future facilities of Grantor. (b) Grantor reserves the right to grant additional leases, licenses, easements and rights hereafter to third parties through, under, over and across all or any portion of Grantor’s Property, including the Easement Premises, so long as there is no material adverse impact on Grantee’s rights in and use of the Easement Premises pursuant to the terms of this Easement. In the event of a violation of this Paragraph 5(b), Grantee’s sole and exclusive remedy against Grantor shall be seeking an injunction preventing such third party from creating such material adverse impact on Grantee’s rights as aforesaid. 6. Relocation and Restoration of Easement Premises. The following terms and conditions shall govern the rights and obligations of the parties with respect to relocation and restoration of the Easement Premises: (a) In the event any alteration, expansion, upgrade, relocation or other change in Grantor’s Operations interferes or conflicts with Grantee’s use of the Easement Premises hereunder, Grantor shal l notify Grantee in writing of such proposed change and the conflict posed by this Easement or the presence of the Facilities on the Easement Premises. Such notice shall contain Grantor’s estimate of the additional costs Grantor will incur if the proposed change in Grantor’s Operations must be altered to avoid or minimize any conflict or interference with Grantee’s use of the Easement Premises. Within ten (10) days after receipt of such notice, Grantee shall notify Grantor in writing of its election to (i) make such changes in the Facilities, at Grantee’s cost, as in the judgment of Grantor may be required to avoid or minimize any conflict or interference with the proposed change in Grantor’s Operations, including without limitation the relocation of the Easement Premises and the Facilities to another location owned by and designated by Grantor, or (ii) reimburse Grantor for all additional costs incurred by Grantor in altering the proposed change in Grantor’s Operations to avoid or minimize such conflict or interference. In the event Grantee fails to notify Grantor in writing of such election within such ten (10) day period, Grantee shall be conclusively deemed to have elected to reimburse Grantor for its additional costs as provided in clause (ii) hereinabove. In the event Grantee elects to make all changes to the Easement Premises and/or the Facilities, including relocation to another location designated by Grantor, required to avoid conflict with the proposed change in Grantor’s Operations, Grantee, at its sole cost and in accordance with all applicable terms and conditions of this Easement, shall promptly take all steps necessary to complete such changes and relocation within a reasonable time but in no event later than sixty (60) days after the date of such election. In the event Grantee elects to reimburse Grantor for the additional costs to be incurred by Grantor, Grantee shall make such payment within thirty (30) days after Grantor’s demand therefor. (b) Grantee agrees that, within thirty (30) days after the termination of this Easement for any reason, Grantee shall, at its sole cost and expense and only if directed to do so by Grantor in Grantor’s sole discretion, remove all of the Facilities from Grantor’s Property and restore and repair Grantor’s Prope rty to the condition existing prior to the installation of the Facilities. In the event Grantee fails to so remove the Facilities and restore and repair Grantor’s Property, Grantor may elect to do so at Grantee’s sole cost and expense, and, in such event, Grantor may dispose of the Facilities without any duty to account to Grantee therefor. Grantee shall pay all costs and expenses incurred by Grantor in removing the Facilities, including any storage costs, and any costs incurred by Grantor in restoring and repairing Grantor’s Property. Any facilities and equipment that Grantee fails to remove from Grantor’s Property within thirty (30) days after the termination of this Easement shall be conclusively deemed to have been abandoned by Grantee and shall become the sole property of Grantor, without liability or obligation to account to Grantee therefor. Page 9 of 43 A13.Page 286 of 607 4 7. Condition of Grantor’s Property. Grantee has examined the Easement Premises and knows its condition. Grantee hereby accepts the condition of the Easement Premises in its AS-IS, WHERE-IS CONDITION, WITH ALL FAULTS. No representations as to the condition, repair or compliance thereof with any laws, and no agreements to make any alterations, repairs or improvements in or about the Easement Premises have been made by or on behalf of Grantor. By accepting possession of the Easement Premises, Grantee shall be conclusively presumed to have accepted the condition thereof and to have unconditionally waived any and all claims whatsoever related to the condition of the Easement Premises. 8. Conditions Governing Construction, Repair, Maintenance and Other Work. (a) All work performed by Grantee pursuant to this Easement, including without limitation all work related to the installation, alteration, maintenance (excluding only routine maintenance), repair, relocation, replacement or removal of the Easement and the Facilities, shall be performed in accordance with plans and specifications approved in writing by Grantor prior to the commencement of such work. Grantor shall review and approve any amendments, additions or other changes to such approved plans and specifications, prior to the performance of any work identified therein. Grantor shall have the right (but not the obligation) to supervise Grantee’s performance of any such work at the Easement Premises (or any component thereof) and, in the event that Grantor so elects, Grantee shall reimburse Grantor for any and all costs of such supervision, together with a charge for Grantor’s overhead, as determined by Grantor. (b) Prior to the performance of any work, Grantee shall (i) obtain all applicable permits, approvals and authorizations required from any federal, state or local governmental authorities and furnish Grantor with satisfactory evidence that all such approvals have been obtained and (ii) furnish Grantor with certificates of insurance for each contractor and subcontractor evidencing such contractor’s or subcontractor’s compliance with the requirements of Section 11 hereof. (c) Except for emergency repairs affecting the health and safety of the public, Grantee shall provide Grantor with not less than thirty (30) days advance notice of any work (including routine maintenance) so that Grantor may take such protective actions as Grantor deems necessary to ensure the safety and reliability of Grantor’s facilities in the area of Grantee’s proposed work. Grantee shall postpone the commencement of its work until such time as Grantor has completed any and all such protective work. Any cost and expense of such protective work shall be borne by Grantee and paid by Grantee within thirty (30) days after receipt of a bill therefor. (d) Grantee hereby agrees that, in the event that Grantee (or any employee, agent, representative, contractor, licensee, invitee or guest of Grantee) performs any grading, leveling, digging or other work of any kind on the Grantor’s Property (to the extent expressly permitted under the terms of this Easement) and damages any improvements, fixtures, facilities, equipment, or other property located (now or in the future) at Grantor’s Property, then Grantee will either (at Grantor’s sole election), (x) promptly cause any such improvements, fixtures, facilities, equipment or other property to be repaired and restored to the same or better condition as the same were in immediately prior to such damage or destruction, or (y) promptly pay Grantor the amount which Grantor estimates (as set forth in a written notice from Grantor to Grantee) will cover the cost and expense of repairing and restoring such d amage or destruction. Prior to performing any such grading, leveling, digging or excavation work on the Easement Premises (which work shall be subject to Grantor’s prior written approval), Grantee will notify J.U.L.I.E. at telephone number (800) 892-0123, C.U.A.N. at (312) 744-7000 if the Easement Premises are located in the City of Chicago, or in the event the Easement Premises are located outside J.U.L.I.E.’s or C.U.A.N.’s jurisdiction, any other services required by the utilities in the jurisdiction where the Easement Premises are located, at least seventy-two (72) hours prior to the commencement of such work in order to locate all existing utility lines that may be present on the Easement Premises. Page 10 of 43 A13.Page 287 of 607 5 (e) Except for emergency repairs affecting the health and safety of the public, which emergency repairs should be called in within the first 8-hours of entering Grantor’s Property and confirmed by Grantor, Grantee shall (in addition to the notice required under subparagraph (c) above) notify Grantor’s Regional Right of Way Agent in Oakbrook Terrace, Illinois, telephone number 866 -340-2841 at least forty-eight (48) hours in advance of entering Grantor’s Property for the performance of any work (including routine maintenance). The timing and scheduling of such work shall be subject to Grantor’s prior approval. In the event Grantee is required to perform any emergency repair work affecting the health and safety of the public, Grantee shall notify Grantor in writing of such repair work within forty- eight (48) hours after the performance of such repairs. (f) Grantee hereby acknowledges that the Easement Premises may be used from time to time to accommodate equipment and facilities of other persons and/or entities (including, without limitation, pipeline and utility companies) which are (or will be) located on, above or below the surface of the Easement Premises. Grantee agrees that it will contact any such persons and/or entities holding rights to use and/or occupy the Easement Premises, and provide the proper protection required by such persons or entities, in connection with Grantee’s use and occupancy of the Easement Premises. Grantee further agrees to furnish Grantor copies of the correspondence between the any such persons or entities and Grantee. Grantee agrees that this requirement shall apply to any installations currently located on, above or below the Easement Premises and any and all future installations on, above or below the Easement Premises. (g) Grantor may withhold its approval to the performance of any work hereunder whenever any of the following conditions exist: (i) Grantee is in default under this Easement, (ii) the performance of such work and the use and occupancy of Grantor’s Property contemplated by such work in Grantor’s judgment will interfere with Grantor’s Operations or any other then existing uses of Grantor’s Property, or (iii) Grantor and Grantee have failed to enter into such supplemental agreements as Grantor deems necessary or advisable regarding the performance of such work. Grantor retains the right to suspend or stop all such work if in Grantor’s sole judgment the ongoing performance of such work endangers Grantor’s facilities or threatens to interfere with Grantor’s Operations, and Grantor shall incur no liability for any additional cost or expense incurred by Grantee or any third parties in connection with such work stoppage. (h) All work shall be performed in a good and workmanlike manner and in accordance with all applicable laws, statutes, building codes and regulations of applicable governmental authorities. Without limiting the generality of the foregoing, Grantee shall cause all work and the placement of the Easement Premises and the Facilities to meet the applicable requirements of 83 Ill. Admin. Code Part 305, as amended from time to time, and shall cause all workers performing any work on behalf of Grantee, its contractors and subcontractors, to be equipped for and conform to OSHA safety regulations. Upon completion of the work, Grantee shall (i) provide waivers of liens from each contractor and such other evidence of lien-free completion of the work as Landlord may require and (ii) restore all adjacent and other affected areas of Grantor’s Property to their original condition preceding the commencement of such work. (i) Grantee shall promptly notify Grantor of any damage caused to Grantor’s facilities arising our of or related to the performance of such work, including without limitation damage to crops, fences, pasture land or livestock, landscaping and the like and Grantee will reimburse Grantor on demand for the cost of any such repairs and other expenses incurred by Grantor as a result of such damage. The formula described in Section 15(b) shall be used to determine the amount due Grantor as reimbursement for the cost of such repairs. No vehicles, equipment or anything else (including, but not limited to, any equipment attached to vehicles or equipment such as antennas) having a height which exceeds the maximum allowable height under applicable OSHA height standards in effect from time to time, shall be driven, moved or transported on the Easement Premises without Grantor’s prior written consent. Page 11 of 43 A13.Page 288 of 607 6 (j) There shall be no impairment of any natural or installed drainage facilities occasioned by any work related to the Easement Premises and/or the Facilities and Grantee at its cost shall repair and replace all drainage tiles damaged or destroyed during the performance of such work. (k) The following additional specific requirements shall apply to the performance of the work related to the Easement Premises and/or the Facilities: (i) Grantee agrees that the Facilities will be installed in strict conformity with the plans attached hereto as Exhibit D. (ii) Should any proposed changes to the Easement Premises and/or the Facilities be required, either before or after installation, Grantee, or its successors, shall first submit such changes to Grantor, in the form of revised plans for Grantor’s review and approval. (iii) Where the Facilities cross Grantor’s fiber optic cable (TBON), Grantor may require that split plastic duct shall be installed and secured around Grantor’s underground fiber optic cables in order to protect the fiber optic cable from any damage during any backfilling operation, all of which shall be performed at Grantee’s sole cost and expense. (v) Grantee agrees, upon completion of the installation of the Facilities, Grantee will replace all backfilling material in a neat, clean and workmanlike manner, with the topsoil on the surface of Grantor’s Property, together with the removal of all excess soils, including any rocks, debris or unsuitable fill from Grantor’s Property that has been displaced by the placement of the Facilities. At Grantor’s sole election, Grantor may permit Grantee to evenly spread any portion of the remaining topsoil over the Easement Premises so long as Grantee shall not cause or permit the existing ground grade on the Easement Premises to be increased or decreased in excess of eight (8) inches above or below the existing grade level of the Easement Premises as of the date hereof. (vi) Grantee agrees that all of Grantor’s Property as affected by the construction of the Facilities shall be leveled, dressed and the area re-seeded using grass over and along Grantee’s entire construction project site, except for those areas that are either tenant occupied for agricultural purposes and/or those areas that involve in wetland construction, where governmental wetland restoration requirements shall take precedence. Grantee shall manage the re -seeding process until a firm grass growth has been established on Grantor’s Property. Grantee agrees to leave Grantor’s Property in a neat, clean and orderly condition and to the satisfaction of Grantor, including, but not limited to, the re -seeding of Grantor’s Property as required. (vii) Grantee covenants and agrees that, in the event that Grantee installs (or is required (by Grantor or otherwise) to install) any fencing and/or gates in connection with Grantee’s work at the Easement Premises (or its use or occupancy of the Easement Premises), Grantee will install, maintain and operate such fences and/or gates in strict compliance with any and all fencing and locking rules, regulations and guidelines which Grantor may deliver to Grantee from time to time (viii) Grantee acknowledges and confirms that, in connection with Grantor’s review and/or approval of the plans and specifications for Grantee’s work at the Easement Premises (as provided in Subsection 8(a) above), Grantor may require that barricades (“Barricades”) be installed on the Easement Premises in order to protect Grantor’s Operations and/or other equipment, improvements and facilities of Grantor and other users and occupants of the Easement Premises. Any such Barricades shall be installed either (at Grantor’s sole option): (i) by Grantee, at Grantee’s sole cost and expense, in a manner satisfactory to Grantor, or (ii) by Grantor, in which event Grantee shall pay to Grantor, prior to such installation, Grantor’s reasonable estimate of the cost of such installation of the Barricades. Page 12 of 43 A13.Page 289 of 607 7 9. Covenants of Grantee. Grantee hereby covenants and agrees as follows (which covenants shall survive the expiration or termination of this Easement and Grantee’s rights and privileges under this Easement): (a) Grantee shall obtain and maintain all rights, licenses, consents and approvals required from any governmental authorities or third parties with respect to the installation, use or operation of the Easement Premises and/or the Facilities on Grantor’s Property and, at Grantor’s request, Gr antee shall provide Grantor with evidence thereof. Grantee shall cause the Easement Premises and the Facilities to be maintained at all times in good repair and in accordance with all requirements of applicable law, and Grantee shall not permit any nuisances or other unsafe or hazardous conditions to exist in, on or under Grantor’s Property in connection with the Easement Premises and/or the Facilities or Grantee’s use or occupancy of Grantor’s Property. In the event Grantee fails to fully and faithfully perform all such repair and maintenance obligations, Grantor shall have right (but not the obligation) after thirty (30) days’ written notice to Grantee, to cause such repairs and maintenance to be performed and charge the cost thereof to Grantor. In the event Grantor elects to perform such repair and maintenance, the amount due Grantor from Grantee as reimbursement shall be determined using the formula described in Section 15(b) hereof. (b) Grantee shall install the Facilities and use and occupy the Easement Premises in a manner that avoids any interference with Grantor’s Operations. Within fifteen (15) days after Grantor’s demand therefor, Grantee shall reimburse Grantor for all costs incurred by Grantor as a result of injury or damage to persons, property or business, including without limitation the cost of repairing any damage to Grantor’s equipment or facilities or costs arising from electrical outages, caused by the use and occupancy of the Easement Premises by Grantee, its representatives, employees, agents, contractors, subcontractors and invitees. (c) Grantee hereby covenants and agrees that it will not cause or permit any lien (including, without limitation, any mechanic’s lien) or claim for lien to be asserted against the Easement Premises or any interest therein, whether such lien or claim for lien results from or arises out of any act or omission of Grantee or its employees, agents, consultants, representatives, contractors, subcontractors or materialmen, or otherwise. In the event any such lien or claim for lien is filed, Grantee will immediately pay and release the same. In the event such lien or claim of lien is not released and removed within five (5) days after notice from Grantor, Grantor, at its sole option and in addition to any of its other rights and remedies, may take any and all action necessary to release and remove such lien or claim of lien (it being agreed by Grantee that Grantor shall have no duty to investigate the validity thereof), and Grantee shall promptly upon notice thereof reimburse Grantor for all sums, costs and expenses, including court costs and reasonable attorneys’ fees and expenses, incurred by Grantor in connection with such lien or claim of lien. Grantee hereby agrees to indemnify, defend and hold harmless Grantor f rom and against any and all liens or claims for lien arising out of or in any way connected with Grantee’s use and occupancy of the Easement Premises. (d) In addition to, and not in lieu of, the other payments which Grantee is required to make under this Easement, Grantee shall pay the following amounts to Grantor in respect of real estate taxes and assessments, in each case no later than thirty (30) days after Grantor’s written demand therefor: (i) All real estate taxes and other assessments which are allocable to any improvements, structures or fixtures constructed, installed, or placed by Grantee at the Easement Premises for all periods during which this Easement is in effect, plus (ii) Any increase in the real estate taxes and other assessments payable with respect to the Easement Premises (or any tax parcel of which the Easement Premises is a part) which is allocable Page 13 of 43 A13.Page 290 of 607 8 to this Easement, Grantee’s use or occupancy of the Easement Premises, or any improvements, structures or fixtures constructed, installed or placed by Grantee at the Easement Premises (but without duplication of any amount payable pursuant to clause (a) above), for all periods during which this Easement is in effect. For purposes of this Easement real estate taxes or assessments “for” or “with respect to” any particular period (or portion thereof) shall mean the real estate taxes or assessments which accrue with respect to such period, irrespective of the fact that such taxes or assessments may be due and payable within a different period. (e) Grantee shall notify Grantor in writing within thirty (30) days after the date Grantee ceases to use the Easement Premises and/or the Facilities and shall provide Grantor with a properly executed release of this Easement. 10. General Indemnity. To the maximum extent permitted under applicable law, Grantee agrees to protect, indemnify, defend (with counsel acceptable to Grantor) and hold harmless Grantor and Exelon Corporation, and their respective parents, subsidiaries and affiliates, and their respective officers, directors, shareholders, employees, representatives, agents, contractors, licensees, lessees, guests, invitees, successors and assigns (collectively, the “Indemnified Parties”) from and against any and all losses, costs, damages, liabilities, expenses (including, without limitation, reasonable attorneys’ fees) and/or injuries (including, without limitation, damage to property and/or personal injuries) suffered or incurred by any of the Indemnified Parties (regardless of whether contingent, direct, consequential, liquidated or unliquidated) (collectively, “Losses”), and any and all claims, demands, suits and causes of action brought or raised against any of the Indemnified Parties (collectively, “Claims”), arising out of, resulting from, relating to or connected with: (i) any act or omission of Grantee or its officers, directors, shareholders, employees, representatives, agents, contractors, licensees, lessees, guests, invitees, successors and assigns (“Grantee Parties”) at, on or about Grantor’s Property, and/or (ii) any breach or violation of this Easement on the part of Grantee, and notwithstanding anything to the contrary in this Easement, such obligation to indemnify and hold harmless the Indemnified Parties shall survive any termination of this Easement. This indemnification shall include, but not be limited to, claims made under any workman’s compensation law or under any plan for employee’s disability and death benefits (including without limitation claims and demands that may be asserted by employees, agents, contractors and subcontractors). 11. Waiver. Any entry onto Grantor’s Property by Grantee Parties shall be at such parties’ sole risk, and Grantor makes (and has heretofore made) no representations or warranties of any kind whatsoever regarding Grantor’s Property or the condition of Grantor’s Property (including, without limitation, the environmental condition thereof). To the fullest extent permitted under applicable law, each of Grantee Parties hereby waives any and all claims, demands, suits and causes of action against the Indemnified Parties, and fully and forever release the Indemnified Parties, for any loss, cost, damage, liability or expense (including, without limitation attorneys’ fees) suffered or incurred by such Grantee Parties in connection with any entry onto Grantor’s Property pursuant to this Easement. This Section will survive termination of this Easement. 12. Insurance (a) Grantee agrees to require its contractors, before commencing any work on the Easement Premises to purchase and maintain, or at the option of Grantee to itself purchase and maintain, at the cost of Grantee or its contractors, a policy or policies of insurance issued by insurance companies authorized to do business in the State of Illinois, having ratings of A-/VII or better in the Best’s Key Rating Insurance Guide (latest edition in effect at the latest date stated in the Certificates of Insurance) and in a form satisfactory to Grantor as follows: Page 14 of 43 A13.Page 291 of 607 9 COVERAGE #1 Workers' Compensation Insurance with statutory limits, as required by the state in which the work is to be performed, and Employers' Liability Insurance with limits not less than One Million dollars ($1,000,000.00) each accident/occurrence COVERAGE #2 Commercial General Liability (CGL) Policy or Policies (with coverage consistent with ISO CG 0001 (12 04)) covering all contractors, subcontractors and all their subcontractors with limits not less than Four Million dollars ($4,000,000.00) per occurrence covering liability for bodily injury and property damage arising from premises, operations, independent contractors, personal injury/advertising injury, blanket contractual liability and products/completed operations for not less than three (3) years from the date the work is accepted. (CGL insurance includes, but is not limited to coverage for claims against Grantor for injuries to employees of Grantee and its contractors or any subcontractors) Grantor shall be added as an Additional Insured providing coverage consistent with ISO Form CG 20 26 11 85 or the combination of ISO Form CG 20 10 10 01 and CG 20 37 10 01. COVERAGE #3 Automobile Liability in an amount of not less than one million dollars ($1,000,000) per accident for bodily injury and property damage, covering all owned, leased, rented or non-owned vehicles, which shall include automobile contractual liability coverage. Policies covering contractors may substitute lower limits for any of the policies listed above, provided that contactors maintains an umbrella or excess liability policy or policies which provide a total minimum limit of four million dollars ($4,000,000) per occurrence for general liability and one million dollars ($1,000,000) for automobile liability, and that all other requirements of this insurance clause are satisfied by such umbrella or excess policy or policies. Grantee will, in any event, purchase and maintain during the term hereof: COVERAGE #4 Commercial General Liability (CGL) Insurance (with coverage consistent with ISO CG 00 01 12 04) with a limit of not less than four million dollars ($4,000,000) per occurrence covering liability for bodily injury and property damage, arising from premises, operations, independent contractors, personal injury/advertising injury, blanket contractual liability and products/completed operations (CGL insurance includes, but is not limited to coverage for claims against Grantor for injuries to employees of Grantee and its contractors or any subcontractors). Grantor shall be added as an Additional Insured Page 15 of 43 A13.Page 292 of 607 10 providing coverage consistent with ISO Form CG 2026 (11/85) or combination of ISO Form CG 20 10 10 01 and GC20 37 19 91. (ii) Automobile Liability in an amount of not less than $1,000,000 per accident for bodily injury and property damage, covering all owned, leased, rented or non-owned vehicles, which shall include automobile contractual liability coverage. COVERAGE #5 Workers' Compensation Insurance with statutory limits, as required by the state in which the work is to be performed, and Employers' Liability Insurance with limits not less than One Million dollars ($1,000,000.00) each accident/occurrence. Grantee may substitute lower limits for any of the policies listed above, provided that Grantee maintains an umbrella or excess liability policy or policies which provide a total minimum limit of $4,000,000.00 per occurrence for general liability, and that all other requirements of this insurance clause are satisfied by such umbrella or excess policy or policies. (b) If any work on the Easement Premises involves or includes any contractor handling, transporting, disposing, or performing work or operations with hazardous substances, contaminants, waste, toxic materials, or any potential pollutants, Grantee and/or contractors shall purchase and maintain pollution legal liability applicable to bodily injury; property damage, including loss of us of damaged property or of property that has not been physically injured or destroyed; cleanup costs; and defense, including costs and expenses incurred in the investigation, defense, or settlement of claims; all in connection with any loss arising from the Easement Premises. Coverage shall be maintained in an amount of at least five million dollars ($5,000,000) per loss and aggregate. Coverage shall apply to sudden and non-sudden pollution conditions resulting from the escape or release of smoke, vapors, fumes, acids, alkalis, toxic chemicals, liquids, or gases, waste materials, or other irritants, contaminants, or pollutants. Grantor shall be included as an additional insured and the policy shall be primary with respect to Grantor as the additional insured. (c) There shall be furnished to Grantor, prior to commencing the work above described a certificate of insurance showing the issuance of insurance policies pursuant to the requirements contained in Coverages #1, #2, and #3 of this paragraph. Insurance coverage as required herein shall be kept in force until all work has been completed. All policies shall contain a provision that coverages afforded under the policies will not be canceled or material change until at least thirty (30) days prior written notice (ten (10) days in the case of nonpayment of premium) has been given to Grantor. (d) Grantee shall provide evidence of the required insurance coverage under Coverage #4 and #5, which shall be delivered to Grantor upon execution of this document. The insurance under Coverage #4 and #5 shall be kept in force through the term hereof through the above-referred policy, or such subsequent or substitute policy or policies as Grantee may, at its discretion, obtain. Grantee shall also provide Grantor with evidence of all of the insurance required hereunder prior to the effective date of the Lease whenever any insurance policy procured by Grantee hereunder is renewed and whenever Grantee obtains a new insurance policy hereunder. (e) Insurance coverage provided by Grantee and its contractors shall not include any of the following; any claims made insurance policies; any self-insured retention or deductible amount greater than two hundred fifty thousand dollars ($250,000) unless approved in writing by Grantor; any Page 16 of 43 A13.Page 293 of 607 11 endorsement limiting coverage available to Grantor which is otherwise required by this Article; and any policy or endorsement language that (i) negates coverage to Grantor for Grantor’s own negligence, (ii) limits the duty to defend Grantor under the policy, (iii) provides coverage to Grantor only if Grantee or its contractors are negligent, (iv) permits recovery of defense costs from any additional insured, or (v) limits the scope of coverage for liability assumed under a contract. (f) To the extent permitted by applicable Laws, all above-mentioned insurance policies shall provide the following: (1) Be primary and non-contributory to any other insurance carried by Grantor (2) Contain cross-liability coverage as provided under standard ISO Forms’ separation of insureds clause; and (3) Provide for a waiver of all rights of subrogation which Grantee’s, or its Contractors’ insurance carrier might exercise against Grantor; and (4) Any Excess or Umbrella liability coverage will not require contribution before it will apply (g) Grantor hereby reserves the right to amend, correct and change from time-to-time the limits, coverages and forms of polices as may be required from Grantee and/or its contractors. (h) WAIVER OF SUBROGATION. Grantee and its contractors shall waive all rights of subrogation against Grantor under those policies procured in accordance with this Easement. 13. Environmental Protection. (a) Grantee covenants and agrees that Grantee shall conduct its operations on the Easement Premises in compliance with all applicable Environmental Laws (as hereinafter defined) and further covenants that neither Grantee, nor any of Grantee Parties, shall use, bring upon, transport, store, keep or cause or allow the discharge, spill or release (or allow a threatened release) in each case of any Hazardous Substances (as hereinafter defined) in, on, under or from the Easement Premises. Without limiting any other indemnification obligations of Grantee contained herein, Grantee hereby agrees to protect, indemnify, defend (with counsel acceptable to Grantor) and hold harmless the Indemnified Parties from and against any and all Losses and Claims (including, without limitation, (i) reasonable attorneys’ fees, (ii) liability to third parties for toxic torts and/or personal injury claims, (iii) fines, penalties and/or assessments levied, assessed or asserted by any governmental authority or court, and (iv) assessment, remediation and mitigation costs and expenses and natural resource damage claims) arising out of, resulting from or connected with any Hazardous Substances used, brought upon, transported, stored, kept, discharged, spilled or released by any Grantee Parties or any other person or entity (except for any person or entity which is an Indemnified Party) in, on, under or from the Easement Premises. For purposes of this Easement, the term “Hazardous Substances” shall mean all toxic or hazardous substances, materials or waste, petroleum or petroleum products, petroleum additives or constituents or any other waste, contaminant or pollutant regulated under or for which liability may be imposed by any Environmental Law. “Environmental Laws” shall mean all federal, provincial, state and local environmental laws (including common law) regulating or imposing standards of care with respect to the handling, storage, use, emitting, discharge, disposal or other release of Hazardous Substances, including, but not limited to, the Resource Conservation and Recovery Act, 42 U.S.C. §§ 6901, et seq., the Clean Air Act, 42 U.S.C. §§7401, et seq., the Federal Water Pollution Control Act, 33 U.S.C. §§1251, et seq., the Emergency Page 17 of 43 A13.Page 294 of 607 12 Planning and Community Right to Know Act, 42 U.S.C. §§ 1101, et seq., the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. §§ 9601, et seq., the Toxic Substances Control Act, 15 U.S.C. §§2601, et seq., the Oil Pollution Control Act, 33 U.S.C. §§2701, et seq., any successor statutes to the foregoing, or any other comparable local, state or federal statute, ordinance or common law pertaining to protection of human health, the environment or natural resources, including without limitation the preservation of wetlands, and all regulations pertaining thereto, as well as applicable judicial or administrative decrees, orders or decisions, authorizations or permits. (b) If there are wetlands on the Easement Premises, or if wetlands should develop on the Easement Premises during the term of this Easement, Grantee shall strictly comply with and observe all applicable Environmental Laws. At Grantor’s request, Grantee, at its cost, shall furnish Grantor with a survey of the Easement Premises delineating any wetland areas located on the Easement Premises. Under no circumstances shall Grantee change the physical characteristics of any wetland areas located on the Easement Premises or any adjoining land or place any fill material on any portion of the Easement Premises or adjoining land, without in each instance obtaining Grantor’s prior written consent (which may be granted or withheld in Grantor’s sole discretion), and only then in compliance with applicable Environmental Laws. (c) Grantee shall provide Grantor with prompt written notice upon Grantee’s obtaining knowledge of any potential or known release or threat of release of any Hazardous Substances affecting the Easement Premises. (d) This Section shall survive the expiration or other termination of the Easement. 14. Defaults. The occurrence of any of the following shall constitute an event of default (“Event of Default”) under this Easement: (a) Grantee shall fail to pay when due any amount payable to Grantee hereunder and such failure continues for a period of ten (10) days after notice thereof from Grantor; or (b) Grantee shall breach or violate any of its duties or obligations set forth in Section 9(c) or Section 12 of this Easement; or (c) Grantee shall at any time be in default in any other covenants and conditions of this Easement to be kept, observed and performed by Grantee and such default continue for more than thirty (30) days (or such shorter time period as may specifically set forth in this Easement) after notice from Grantor; or (d) A receiver, assignee or trustee shall be appointed for Grantee or if the Grantee shall file bankruptcy, or if involuntary bankruptcy proceedings shall be filed against Grantee; or (e) Grant shall fail to complete construction of the Facilities on or before 8 months after the date of this Easement or shall fail to operate or maintain the Facilities for a period of twelve (12) consecutive months. 15. Remedies. Upon the occurrence of an Event of Default, Grantor may exercise any one or more of the following remedies (which remedies shall survive the expiration or termination of this Easement and Grantee’s rights and privileges under this Easement): (a) terminate this Easement and all rights and privileges of Grantee under this Easement by written notice to Grantee; or Page 18 of 43 A13.Page 295 of 607 13 (b) take any and all corrective actions Grantor deems necessary or appropriate to cure such default and charge the cost thereof to Grantee, together with (i) interest thereon at the rate of nine (9%) percent and (ii) an administrative charge in an amount equal to ten percent (10%) of the cost of the corrective action to defray part of the administrative expense incurred by Grantor in administering such cure, such payment to be made by Grantee upon Grantor’s presentment of demand therefor; or (c) any other remedy available at law or in equity to Grantor, including without limitation specific performance of Grantee’s obligations hereunder. Grantee shall be liable for and shall reimburse Grantor upon demand for all reasonable attorney’s fees and costs incurred by Grantor in enforcing Grantee’s obligations under this Easement, whether or not Grantor files legal proceedings in connection therewith. No delay or omission of Grantor to exercise any right or power arising from any default shall impair any such right or power or be construed to be a waiver of any such default or any acquiescence therein. No waiver of any breach of any of the covenants of this Easement shall be construed, taken or held to be a waiver of any other breach, or as a waiver, acquiescence in or consent to any further or succeeding breach of the same covenant. The acceptance of payment by Grantor of any of the fees or charges set forth in this Easement shall not constitute a waiver of any breach or violation of the terms or conditions of this Easement. 16. Notices. Whenever notice is required to be given pursuant to this Easement, the same shall be in writing, and either personally delivered, sent by a nationally recognized overnight delivery service, postage prepaid, or sent via United States certified mail, return receipt requested, postage prepaid, and addressed to the parties at their respective addresses as follows: If to Grantor: Commonwealth Edison Company P.O. Box 767 Chicago, Illinois 60690-0767 Attn: Director of Real Estate Services with a copy to: Exelon Business Services Company Law Department P.O. Box 805379 Chicago, Illinois 60680-5379 Attn: Assistant General Counsel – Real Estate If to Grantee: Public Works Agency Director City of Evanston 2100 Ridge Avenue Evanston, IL 60201 With a copy to: City of Evanston Law Department City of Evanston 2100 Ridge Avenue Evanston, IL 60201 or at such other addresses as any party, by written notice in the manner specified above to the other party hereto, may designate from time to time. Unless otherwise specified to the contrary in this Easement, all Page 19 of 43 A13.Page 296 of 607 14 notices shall be deemed to have been given upon receipt (or refusal of receipt) thereof. 17. No Assignment by Grantee. This Easement and the rights and obligations of the parties hereto shall be binding upon and inure to the benefit of the parties and their respective successors, personal representatives and assigns and the owners of Grantor’s Property, from time to time; provided, however, that Grantee shall have no right to assign all or any portion of its right, title, interest or obligation in this Easement or under this Easement without the prior written consent of Grantor, which consent may be granted or withheld by Grantor in its sole and exclusive discretion. Any attempt by Grantee to assign all or any portion of its interest hereunder in violation of the foregoing shall be void and of no force and effect. The terms “Grantor” and “Grantee” as used herein are intended to include the parties and their respective legal representatives, successors and assigns (as to Gran tee such assigns being limited to its permitted assigns), and the owners of Grantor’s Property, from time to time. For purposes of this Easement, any transfer, directly, indirectly or by operation of law, of a “controlling” interest in Grantee shall constitute an assignment of this Easement, and shall be subject to the terms and provisions of this Section 17. For purposes hereof, a “controlling” interest in Grantee shall mean: (a) the ownership, directly or indirectly, of a majority of the outstanding voting stock or interests of Grantee, or (b) the possession, directly or indirectly, of the power to direct or cause the direction of the management and policies of Grantee, whether through the ownership of voting securities or other ownership interests, by statute, or by contract. 18. Entire Agreement. This Easement, the exhibits and addenda, if any, contain the entire agreement between Grantor and Grantee regarding the subject matter hereof, and fully supersede all prior written or oral agreements and understandings between the parties pertaining to such subject matter. 19. Transfer by Grantor. Upon any transfer or conveyance of the Easement Premises by Grantor, the transferor shall be released from any liability under this Easement, and the transferee shall be bound by and deemed to have assumed the obligations of Grantor arising after the date of such transfer or conveyance. 20. No Oral Change. This Easement cannot be changed orally or by course of conduct, and no executory agreement, oral agreement or course of conduct shall be effective to waive, change, modify or discharge it in whole or in part unless the same is in writing and is signed by the party against whom enforcement of any waiver, change, modification or discharge is sought. 21. Further Assurances. Each party agrees that it will execute and deliver such other documents and take such other action as may be reasonably requested by the other party to effectuate the purposes and intention of this Easement. 22. Governing Law, Venue. The terms and provisions of this Easement shall be governed by and construed in accordance with the laws of the State of Illinois. With respect to any suit, action or proceeding relating to this Easement (each a "Proceeding"), the parties hereto each irrevocably: (a) agree that any such Proceeding shall be commenced, brought, tried, litigated and consummated in the courts of the State of Illinois located in the County of Cook or (as applicable) the United States District Court for the Northern District of Illinois, (b) submit to the exclusive jurisdiction of the courts of the State of Illinois located in the County of Cook and the United States District Court for the Northern District of Illinois, and (c) waive any objection which they may have at any time to the laying of venue of any Proceeding brought in any such court, waive any claim that any Proceeding brought in any such court has been brought in an inconvenient forum, and further waive the right to object, with respect to such Proceeding, that any such court does not have jurisdiction over such party. 23. Time is of the Essence. Time is of the essence of each and every provision of this Easement. Page 20 of 43 A13.Page 297 of 607 15 24. Severability. In the event that any governmental or regulatory body or any court of competent jurisdiction determines that any covenant, term or condition of this Easement as applied to any particular facts or circumstances is wholly or partially invalid, illegal or unenforceable, such invalidity, illegality or unenforceability shall not affect such covenant, term or cond ition as applied to other facts or circumstances (unless the effect of such determination precludes the application of such covenant, term or condition to other facts or circumstances) or the validity, legality or enforceability of the other covenants, terms and conditions of this Easement. In the event any provision of this Easement is held to be invalid, illegal or unenforceable, the parties shall promptly and in good faith negotiate new provisions in substitution therefor to restore this Easement to its original intent and effect. 25. No Reinstatement. No receipt of money by Grantor from Grantee, after the expiration or termination of this Easement shall renew, reinstate, continue or extend the term of this Easement. 26. Non-Affiliated. By signing this Easement, Grantee affirms and states that it is not an employee of Commonwealth Edison Company nor Exelon Corporation, and their respective parents, subsidiaries and affiliates, nor has any affiliated interest in the Commonwealth Edison Company or Exelon Corporation, and their respective parents, subsidiaries and affiliates. 27. Counterparts. This Easement may be executed by the parties in counterparts. Each such counterpart shall be deemed an original and all such counterparts, taken together, shall constitute one and the same agreement. 28. No Assessment. By signing this Easement Grantee agrees that Grantor or its public utility successor shall not be assessed for any improvements to be constructed pursuant hereto as a local improvement project or otherwise charged for the cost of such improvements. 29. No Third Party Beneficiaries. Grantor and Grantee agree and acknowledge that, except as expressly set forth herein, there are no intended third party beneficiaries of this Easement nor any of the rights and privileges conferred herein. 30. Illinois Commerce Commission Approval. Grantor and Grantee acknowledge that Grantor is a public utility regulated by the Illinois Commerce Commission (“Commission”) and other governmental authorities, and this Easement and the obligations of the parties hereto are subject to all legal requirements applicable to Grantor as a public utility. Although it is not expected that the Commission’s or other governmental authority’s approval will be required for this Easement, the rights and obligations of the parties hereunder are conditioned upon the Commission’s and any other applicable governmental authority’s approval of this Easement, under any circumstances in which such approval is required. It is further agreed and understood that this Easement may be terminated by Grantor immediately at any time in the event that Grantor is required to do so by the Commission or some other governmental authority. 31. Labor Relations. Neither Grantee nor any of Grantee’s authorized agents shall, at any time, directly or indirectly, employ, or permit the employment of, any contractor, mechanic or laborer in the Easement Premises, or permit any materials to be delivered to or used in the Easement Premises, if, in Grantor’s sole judgment, such employment, delivery or use will interfere or cause any conflict with other contractors, mechanics or laborers engaged in the construction, maintenance or operation of Grantor’s Property (or any other property) by Grantor, Grantee or others, or the use and enjoyment of Grantor’s Property by Grantor or other lessees or occupants of Grantor’s Property. In the event of such interference or conflict, upon Grantor’s request, Grantee shall cause all contractors, mechanics or laborers causing such interference or conflict to leave Grantor’s Property immediately. Page 21 of 43 A13.Page 298 of 607 16 32. Independent System Operator. In the event responsibility for management or operation of all or any portion of Grantor’s electrical transmission facilities located in or on the Grantor’s Property is transferred or assigned by Grantor to an independent system operator (“ISO”) or another third party, then Grantee agrees to recognize the right of such ISO or third party to exercise all or any part of Grantor’s rights under this instrument. [REMAINDER OF PAGE IS INTENTIONALLY BLANK] Page 22 of 43 A13.Page 299 of 607 17 IN WITNESS WHEREOF, the parties hereto have caused this Easement to be executed by their proper officers thereunto duly authorized as of the day and year first hereinabove written. COMMONWEALTH EDISON COMPANY By: Shemeka Wesby Director of Real Estate CITY OF EVANSTON By: Name: Title: SCHEDULE OF EXHIBITS A Legal description of Grantor’s Property B Easement Premises C Additional Requirements D City of Evanston Construction Plans Page 23 of 43 A13.Page 300 of 607 18 STATE OF COUNTY OF ) ) SS ) I, the undersigned, a Notary Public, in and for the County and State aforesaid, DO HEREBY CERTIFY, that Shemeka Wesby, personally known to me to be the Director of Real Estate of COMMONWEALTH EDISON COMPANY, is the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that, as such Director (s)he signed and delivered such instrument, as his/her free and voluntary act and deed, and as the free and voluntary act and deed of such corporation, for the uses and purposes therein set forth. Given under my hand and official seal, this day of , 2022. Notary Public STATE OF COUNTY OF ) ) SS ) I, , a Notary Public in and for the County and State aforesaid, DO HEREBY CERTIFY that , personally known to me to be the of , a , and personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged that as such , (s)he signed and delivered such instrument pursuant to authority given by the of such , as his/her free and voluntary act and deed, and as the free and voluntary act and deed of such , for the uses and purposes therein set forth. Given under my hand and official seal, this day of , 20 . Notary Public Commission expires: Page 24 of 43 A13.Page 301 of 607 19 EXHIBIT A TO EASEMENT AGREEMENT LEGAL DESCRIPTION OF GRANTOR’S PROPERTY See attached. That part of the NE ½ of the Southwest Quarter of the Northeast Quarter of Section 13, Township 41 North, Range 13 East of the Third Principal Meridian, which lies Northwesterly of a line drawn parallel with and 50 feet distant Northwesterly measured at right angles to the center line between the two main tracks of the Chicago & Northwestern Ry. Co., in Cook County, Illinois. Page 25 of 43 A13.Page 302 of 607 20 EXHIBIT B TO EASEMENT AGREEMENT EASEMENT PREMISES See attached. Page 26 of 43 A13.Page 303 of 607 B. H. SUHR & COMPANY, INC. 450 SKOKIE BLVD. SUITE 105 NORTHBROOK, ILLINOIS, 60062 Page 27 of 43 A13.Page 304 of 607 22 EXHIBIT C ADDITIONAL REQUIREMENTS FOR WORK ON COMED PROPERTY 1. Bulk material storage is not permitted on ComEd property. 2. During construction Grantee must place temporary barriers around the tower closest to the work area. 3. Subsurface utility installations and excavations shall be a minimum of fifteen (15) feet away from any transmission structure. 4. Grantee should not leave trenches open overnight. Also, Grantee cannot place obstructions on Grantor’s property that will restrict the ability to access, operate and maintain existing and future transmission and distribution facilities. 5. No equipment on the right-of-way shall be in excess of fourteen (14) feet in heights. 6. Grantee shall not leave construction equipment and materials on Grantor’s property when there is no work activity. 7. Grantee’s facilities should be designed for HS20 axle loading per AASHTO highway specifications in order to withstand Grantor’s construction traffic. 8. If design for this project changes, the revised plans must be sent to ESD for review. 9. Any and all drain tiles encountered during construction shall be replaced in their entirety within the entire easement area. Grantee is responsible for all potential drainage impacts within the easement areas for the duration of the easement. 10. Grantee shall provide a kmz file of the newly installed sanitary sewer located on Grantor’s property. 11. Grantee must submit copies of any required environmental permits and plans to ESD prior to project start. 12. Grantee must provide documentation of current property conditions before improvements are started (e.g. Phase I, topographic maps, surveys, photographs to ESD. 13. Grantee must provide documentation (including photographs) that the property is returned to its original condition after completion of the project and restoration to ESD. 14. Grantee shall ensure, using the appropriate engineering documentation, that the existing drainage patters are not affected, and storm water does not pool on the easement or adjacent properties. 15. Grantee also acknowledges future installations of Grantor facilities may require relocation, rerouting or removal of sanitary sewer. This will be at the Grantee’s risk and expense. Page 28 of 43 A13.Page 305 of 607 23 16. Top of pipes must be a minimum of nine feet (9’) below final grade. 17. Inlets, manholes, flared-end-sections, water valves, basins, cleanouts, or other appurtenances will not be allowing to be placed within 25’ of either edge of the Grantors property. Page 29 of 43 A13.Page 306 of 607 24 Page 30 of 43 A13.Page 307 of 607 25 Page 31 of 43 A13.Page 308 of 607 26 EXHIBIT D TO EASEMENT AGREEMENT City of Evanston Construction Plans See attached. Page 32 of 43 A13.Page 309 of 607 STATE OF ILLINOIS COOK COUNTY CITY OF EVANSTON PLANS FOR WASTE TRANSFER FUND ALLEY INDEX OF SHEETS PW-AP-XXX NOTE: 1 COVER SHEET BID #20-XX 1. SEE THE CONTRACT SPECIFICATIONS FOR TYPICAL GENERAL NOTES PERTAINING TO 2 GENERAL NOTES AND TYPICAL SECTIONS THE REQUIREMENTS AND CONDITIONS OF THE METROPOLITAN WATER RECLAMATION 3 MWRD GENERAL NOTES DISTRICT OF GREATER CHICAGO. 4 MWRD ROUTING MAP 5 EROSION AND SEDIMENT CONTROL PLAN 2. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROTECTION OF ALL PRIVATE 6-8 ALLEY NORTH OF LYONS STREET, EAST OF DARROW AVENUE PLAN AND PROFILES PROPERTIES ABUTTING THE WORK AREA OF THE PROJECT. ANY PRIVATE PROPERTY 9-10 ALLEY NORTH OF LYONS STREET, EAST OF DARROW AVENUE CROSS SECTIONS THAT IS DAMAGED DURING THE CONSTRUCTION PERIOD SHALL BE REPAIRED OR 11 STANDARDS AND DETAILS REPLACED TO ITS ORIGINAL CONDITION AT THE CONTRACTORS' EXPENSE. IN ORDER TO DOCUMENT THE ORIGINAL CONDITION OF ALL PRIVATE PROPERTIES ABUTTING THE WORK AREA, PRIOR TO THE START OF CONSTRUCTION, THE CONTRACTOR SHALL NOTIFY THE PROPERTY OWNERS AND MAKE A VIDEOTAPE RECORD OF THE PROJECT AREA. THIS SHALL INCLUDE THE CONDITION AND IDENTIFICATION (BY ADDRESS) OF ALL FENCES, GARAGES AND GARAGE FLOORS. THIS RECORD SHALL BE USED TO RESOLVE ANY DAMAGE CLAIMS THAT MAY ARISE AFTER THE CONSTRUCTION. A COPY OF THE GENERAL NOTES VIDEOTAPE SHALL BE FURNISHED TO THE RESIDENT ENGINEER PRIOR TO THE START OF CONSTRUCTION. 1. ANY REFERENCE TO "STANDARD" THROUGHOUT THE PLANS, SPECIFICATIONS OR SPECIAL PROVISIONS SHALL BE INTERPRETED TO THE LATEST STANDARDS OF THE ILLINOIS DEPARTMENT OF TRANSPORTATION. PROJECT FLEXIBLE RUBBER CONNECTOR REQUIREMENT LOCATION "ALL INLET AND OUTLET PIPES OF SANITARY SEWER MANHOLES AND OTHER 2. SAWING OF EXISTING SURFACES, WHEN REQUIRED FOR REMOVAL OR Ex. 24" RS UNDERGROUND STRUCTURES, ALL COMBINED AND/OR STORM SEWER MANHOLES, CONSTRUCTION, WILL NOT BE PAID FOR SEPARATELY BUT SHALL BE CONSIDERED City of Evanston CATCHBASINS, INLETS, AND UNDERGROUND DETENTION STORAGE STRUCTURES, SHALL INCIDENTAL TO THE VARIOUS PAY ITEMS. Ex. 48" RS BE JOINED WITH WATERTIGHT FLEXIBLE RUBBER CONNECTORS CONFORMING TO A.S.T.M. City of Evanston C-443 AND C-923 WITH STAINLESS STEEL BAND." 3. THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE PROTECTION OF ALL Ex. 72" RS UNDERGROUND UTILITIES EVEN THOUGH THEY MAY NOT BE SHOWN ON THE PLANS. City of Evanston ANY UTILITY THAT IS DAMAGED DURING THE CONSTRUCTION SHALL BE REPAIRED OR Ex. 113" RS City of Evanston REPLACED BY THE THE CONTRACTOR AT HIS OWN EXPENSE. TARP CITY OF EVANSTON SEWER SYSTEM OWNERSHIP "ALL COMBINED SEWER AND/OR STORM SEWER SEWER SYSTEM INCLUDING ALL 4. THE CONTRACTOR WILL BE REQUIRED TO CONSTRUCT ALL NEW FRAMES AND LIDS IN INTERMEDIATE SEWER SYSTEM IS OWNED BY THE CITY OF EVANSTON." CONFORMANCE WITH DETAILS OF STANDARD FRAMES AND LIDS SHOWN IN THE PLANS. 5. PROTECTIVE COAT WILL BE APPLIED TO CONCRETE CURB AND SIDEWALK. THIS WORK WILL NOT BE PAID FOR SEPARATELY, BUT SHALL BE CONSIDERED INCIDENTAL TO THE CONTRACT. MWRD SEWER ROUTING LEGEND: 2019 Alleys NOTE: TARP City's Sewer System 1. EXISTING CONDITIONS ARE BASED UPON A TOPOGRAPHIC SURVEY. THIS IS NOT A CS Combined Sewer BOUNDARY SURVEY. PROPERTY LINES SHOWN ARE FOR INFORMATIONAL PURPOSES SS Storm Sewer ONLY AND SHALL NOT BE USED AS A BASIS FOR CONSTRUCTION LAYOUT. RS Relief Sewer 2. CONTRACTOR WILL BE REQUIRED TO ESTABLISH ACTUAL PROPERTY LINES AND CENTER LINE OF ROW FOR PROPOSED IMPROVEMENT, AS DIRECTED BY ENGINEER. PROJECT LENGTH: 800 FEET (0.15 MILES) 3. THIS WORK WILL NOT BE PAID FOR SEPARATELY, BUT SHALL BE INCLUDED IN THE UNIT PRICE BID FOR "CONSTRUCTION AND LAYOUT" PAY ITEM. NOTICE NOTE: FOR UNDERGROUND UTILITY INFORMATION AND LOCATIONS , CALL NO WORK TO BE DONE J.U.L.I.E THE PROPOSED PROJECT WILL NOT ALTER OR HAVE IMPACT ON THE FLOOD PROTECTION WITHIN THE PAVED AREAS AND THE PROPOSED DRAINAGE CONDITION OF THE PROJECT SITES. ALLEY AREA FOR FIVE TOLL FREE TELEPHONE No. 1-800-892-0123 SIGNED BY: CHRISTOPHER VENATTA, PE YEARS BY ANY UTILITY SENIOR PROJECT MANAGER CITY OF EVANSTON PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING 4 WASTE TRANSFER FUND ALLEY COVER SHEET SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW DESIGNED BY: BN SHEET 1 OF 11 3 2 HORIZONTAL N/A DRAWN BY: BN BID NUMBER: XX-XX DATE: 11/08/2019 1 VERTICAL N/A CHECKED BY: CV DATE NO. REVISION X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\1. COVER.dwg Page 33 of 43A13.Page 310 of 607 CITY OF EVANSTON PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING 4 WASTE TRANSFER FUND ALLEY GENERAL NOTES AND TYPICAL SECTIONS SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW DESIGNED BY: BN SHEET 2 OF 11 3 2 HORIZONTAL N/A DRAWN BY: BN BID NUMBER: XX-XX DATE: 11/08/2019 1 VERTICAL N/A CHECKED BY: CV DATE NO. REVISION X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\2. GENERAL NOTES.dwg Page 34 of 43A13.Page 311 of 607 CITY OF EVANSTON PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING 4 WASTE TRANSFER FUND ALLEY MWRD GENERAL NOTES SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW DESIGNED BY: BN SHEET 3 OF 11 3 2 HORIZONTAL N/A DRAWN BY: BN BID NUMBER: XX-XX DATE: 11/08/2019 1 VERTICAL N/A CHECKED BY: CV DATE NO. REVISION X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\3. MWRD GENERAL NOTES.dwg Page 35 of 43A13.Page 312 of 607 CITY OF EVANSTON PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING 4 WASTE TRANSFER FUND ALLEY MWRD ROUTING MAP SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW DESIGNED BY: BN SHEET 4 OF 11 3 2 HORIZONTAL N/A DRAWN BY: BN BID NUMBER: XX-XX DATE: 11/08/2019 1 VERTICAL N/A CHECKED BY: CV DATE NO. REVISION X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\5. MWRD ROUTING MAP.dwg Page 36 of 43A13.Page 313 of 607 (INCIDENTAL TO VARIOUS PAY ITEMS) BARRIER WALL 10' MIN SANDBAG 0 20 40 80 (ANCHOR EVERY 2' ON TOP OF BARRIER) Feet STEEL BAND EXISTING HOUSE 20" 10' MIN 1722 1720 1716 EMERSON EMERSON EMERSON STREET STREET STREET 18" 2' MAX 30-MIL POLYETHYLENE SANDBAG EXISTING EXISTING FRAME - PLAN VIEW PLAN VIEW 30-MIL POLYETHYLENE GARAGE GARAGE 2" SEDIMENT BAG - SECTION 3' MIN BARRIER WALL LETTERS 6" MIN HEIGHT EXISTING NATIVE SOIL GARAGE FRAME - SECTION 1835 EXISTING BARRIER WALL ANCHOR SECTION DARROW AVENUE GARAGE NOTES: 1. FRAME: TOP FLANGE FABRICATED FROM 1 " X 1 " X 1/8" 3.5' MIN PLYWOOD OR ALUMINUM 48" X 24" MIN 1831 EXISTING ANGLE. BASE RIM FABRICATED FROM 1 " X 1/2" X 1/8" DARROW AVENUE GARAGE CHANNEL. HANDLES AND SUSPENSION BRACKETS FABRICATED FROM 1 " X 1/4" FLAT STOCK. ALL STEEL 4" X 4" X 6' WOOD POST OR 6' STEEL POST MIN CONFORMING TO ASTM-A36. 2.5' MIN 1827 2. SEDIMENT BAG: BAG FABRICATED FROM 4 OZ./ SQ.YD. DARROW AVENUE SIGN DETAIL NON-WOVEN POLYPROPYLENE GEOTEXTILE NOTES: REINFORCED WITH POLYESTER MESH. BAG SECURED TO BASE RIM WITH A STAINLESS STEEL STRAP AND 1. MAINTAINING TEMPORARY CONCRETE WASHOUT FACILITIES SHALL INCLUDE LOCK. REMOVING AND DISPOSING OF HARDENED CONCRETE AND/OR SLURRY AND 1823 DARROW AVENUE RETURNING THE FACILITIES TO A FUNCTIONAL CONDITION. 3. FILTER FOR OTHER SHAPED GRATES SHALL BE APPROVED IN ADVANCE OF PLACEMENT BY RESIDENT 2. FACILITY SHALL BE CLEANED OR RECONSTRUCTED IN A NEW AREA ONCE WASHOUT BECOMES TWO-THIRDS FULL. 1821 ENGINEER. DARROW AVENUE INLET FILTER PROTECTION (TO BE INSTALLED ON ALL DRAINAGE STRUCTURES WITHIN WORKZONE) TEMPORARY CONCRETE WASHOUT FACILITY - BARRIER WALL 1819 DARROW AVENUE NOTES: EXISTING 1813 GARAGE DARROW AVENUE 1. CONSTRUCTION PROGRAM SCHEDULE EXISTING ROW (TYP) PRIOR TO THE START OF CONSTRUCTION, THE CONTRACTOR SHALL MEET WITH THE RESIDENT ENGINEER TO DISCUSS THE PROJECT CONSTRUCTION ACTIVITIES, EROSION AND SEDIMENT CONTROL PRACTICES, AND SITE RESTORATION MEASURES. SITE CLEARING AND EXCAVATION SHALL NOT PROCEED UNTIL THE CONTRACTOR PREPARES AND SUBMITS A CONSTRUCTION PROGRAM SCHEDULE FO R ALL EROSION AND SEDIMENT CONTROL PRACTICES, CONSTRUCTION ACTIVITIES, AND SITE RESTORATION MEASURES. 1811 EXISTING DARROW AVENUE GARAGE 2. BEST MANAGEMENT PRACTICES THE EXISTING DRAINAGE STRUCTURES, AS INDICATED ON THE PLANS, SHALL BE PROVIDED WITH INLET FILTER CONTROL DEVICES. THESE DEVICES SHALL BE MAINTAINED IN PLACE DURING THE ENTIRE CONSTRUCTION PERIOD. EXISTING THE STORM SEWER SHALL BE INSTALLED AS SOON AS EARTHWORK OPERATIONS PERMIT. THE AREAS AROUND INLET STRUCTURES SHALL BE TEMPORARILY GRADED TO GROUND LEVEL 12 INCHES BELOW THE HOUSE STRUCTURE RIM TO INHIBIT DRAINAGE INTO THE STRUCTURE AND CREATE TEMPORARY SEDIMENT TRAPS. INSTALL FILTER FABRIC UNDER THE INLET CASTING GRATES IMMEDIATELY UPON INSTALLATION OF THE STRUCTURES. ALL SEDIMENT FILTERS AND EROSION PROTECTION FEATURES SHALL BE INSPECTED AND MAINTAINED AT LEAST ONCE A WEEK, WITHIN 24 HOURS OF THE END OF A 0.50 INCH RAINFALL EVENT, AND PERIODICALLY 1717 AND 1719 LYONS STREET AS OTHERWISE NECESSARY TO ALLOW THEM TO OPERATE EFFECTIVELY. EXCAVATED SOIL STOCKPILE LOCATIONS SHALL BE LIMITED TO WITHIN THE CONSTRUCTION SITE. CONSTRUCTION VEHICLE ACCESS SHALL BE LIMITED TO DEFINED CONNECTIONS TO/FROM THE ADJACENT STREETS. CONCRETE WASHOUT PER SOIL, MUD, OR DEBRIS DEPOSITS TRACKED OR WASHED ON THE ADJACENT STREETS SHALL BE REMOVED DAILY. INLET FILTER PROTECTION PER ILLINOIS URBAN MANUAL (TYP) ILLINOIS URBAN MANUAL (TYP) WATER PUMPED OR OTHERWISE DISCHARGED FROM THE WORK SITE DURING DEWATERING OPERATIONS SHALL BE FILTERED TO MINIMIZE THE OFF-SITE DISCHARGE OF SUSPENDED SOLIDS. LEGEND: IT IS INTENDED THAT ALL PERMANENT GRASS AREAS BE ESTABLISHED WITH TURF GRASS SOD WITHIN SEVEN DAYS AFTER COMPLETION OF TOPSOIL PLACEMENT OPERATIONS. WASHOUT WATER FROM THE CONCRETE TRUCKS IS NOT ALLOWED TO BE DISCHARGED DIRECTLY INTO THE COMBINED SEWER SYSTEM WITHOUT PRETREATMENT. IF A CONCRETE WASHOUT PAD OR DUMPSTER IS EXISTING ROW NOT MAINTAINED ON SITE, THE CONCRETE TRUCKS SHALL BE REQUIRED TO RETURN TO THE CONCRETE SUPPLIES PLANT FOR WASHOUT CLEANING. THE CONTRACTOR SHALL BE RESPONSIBLE FOR TRENCH DEWATERING AND EXCAVATION FOR THE INSTALLATION OF SANITARY SEWERS, STORM SEWERS, WATER MAINS, AS WELL AS THEIR SERVICES AND INLET FILTER PROTECTION APPURTENANCES. ANY TRENCH DEWATERING, WHICH CONTAINS SEDIMENT SHALL PASS THROUGH A SEDIMENT SETTLING POND OR EQUALLY EFFECTIVE SEDIMENT CONTROL DEVICE. ALTERNATIVES MAY INCLUDE DEWATERING INTO A SUMP PIT, FILTER BAG, OR EXISTING VEGETATED UPSLOPE AREA. SEDIMENT LADEN WATER SHALL NOT BE DISCHARGED TO WATERWAYS, FLOOD PROTECTION AREAS, OR THE COMBINED CONCRETE WASHOUT SEWER SYSTEM. CITY OF EVANSTON PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING 4 WASTE TRANSFER FUND ALLEY EROSION AND SEDIMENT CONTROL PLAN SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW DESIGNED BY: BN SHEET 5 OF 11 3 2 HORIZONTAL N/A DRAWN BY: BN BID NUMBER: XX-XX DATE: 11/08/2019 1 VERTICAL N/A CHECKED BY: CV DATE NO. REVISION X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\6. EROSION AND SEDIMENT CONTROL PLAN.dwg Page 37 of 43A13.Page 314 of 607 X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\7. PLAN AND PROFILE SHEETS.dwg EXISTING GARAGE COMBINED SEWER MANHOLE RIM: 17.05 INV NE 8" VCP: 11.39 INV E 8" VCP: 9.72 INV SE 8" VCP: 11.33 INV W 8" VCP: 9.69 0 10 20 1:240 40 Feet EXISTING INLET RIM: 16.44 TOP NW 8" VCP: 13.76 HALF TRAP INV NNW 8" VCP: 12.94 EXISTING INLET RIM: 16.53 INV SW 8" VCP: 13.47 1723 LYONS STREET 1811 DARROW AVENUE 1813 DARROW AVENUE 1819 DARROW AVENUE 1821 DARROW AVENUE 1823 DARROW AVENUE 1827 DARROW AVENUE 1831 DARROW AVENUE 1835 DARROW AVENUE X-CUT ON RIM N: 1961538.9653 E: 1157175.7038 GRAVEL ASPHALT CONC CHAIN LINK FENCE GRAVEL 1717 AND 1719 LYONS STREET CHAIN LINK FENCE EXISTING HOUSE SLAB: 18.31 EXISTING GARAGE CONC SLAB: 18.32 CONC CHAIN LINK FENCE CONC CHAIN LINK FENCE WOOD FENCE EXISTING ROW (TYP) EXISTING OVERHEAD ELECTRIC (TYP) SLAB: 17.64 EXISTING GARAGE CONC SLAB: 17.68 EXISTING GARAGE SLAB: 17.12 SPROCKET SPIKE SET N: 1962026.0731 E: 1157179.6968 CONC COMED GRAVEL EXISTING POWER POLE (TYP) CHAIN LINK FENCE CHAIN LINK FENCE COMED EXISTING CENTERLINE OF ALLEY COMED GRAVEL COMED COMED CP 5 PK-NAIL N: 1962025.8619 E: 1157187.9406 ELEV: 17.46 COMBINED SEWER MANHOLE RIM: 17.02 INV N 8" VCP: 10.92 INV E 8" VCP: 10.70 INV W 8" VCP: 10.66 CP 100 X-CUT N: 1961541.7893 E: 1157179.0613 ELEV: 17.08 METAL FENCE METAL FENCE STA. 14+87.23 = STA. 22+10.11 @ C/L MANHOLE, TYPE A 4' DIAMETER, TYPE 1 FRAME, CLOSED LID T/F ELEV: 16.80 INV ELEV (N): 13.56 INV ELEV (W): 13.56 GRIND AND RESURFACE STA. 10+67.5 @ C/L INLET, TYPE A TYPE 1 FRAME, OPEN LID T/F ELEV: 17.35 INV ELEV: 11.88 EXISTING HOUSE EXISTING GARAGE EXISTING GARAGE STA. 12+77.6 @ C/L INLET, TYPE A TYPE 1 FRAME, OPEN LID T/F ELEV: 17.73 INV ELEV: 12.72 CONCRETE REMOVAL AND REPLACEMENT (TYP) EXISTING GARAGE EXISTING GARAGE 60 FT. 12" SS T-2 (RCP CL III)* STA. 10+07.2 @ C/L MANHOLE, TYPE A 4' DIAMETER, TYPE 1 FRAME, CLOSED LID T/F ELEV: 16.96 INV ELEV (N): 11.64 INV ELEV (W): 11.64 EDGE OF ASPHALT PAVEMENT 210 FT. 12" SS T-2 (RCP CL III)* COMED PROPERTY ASPHALT PAVEMENT 210 FT. 12" SS T-2 (RCP CL III)* COMED PROPERTY 4 CITY OF EVANSTON 3 WASTE TRANSFER FUND ALLEY SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW DESIGNED BY: BN SHEET PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING DATE 2 1 NO. REVISION PLAN AND PROFILE HORIZONTAL VERTICAL 1" = 20' 1" = 2' BID NUMBER: XX-XX DATE: 11/08/2019 DRAWN BY: BN CHECKED BY: CV 6 OF 11 CONC CONC CONC CONC GRAVEL MATCHLINE STA. 15+00 SEE SHEET 8 MATCHLINE STA. 15+00 SEE SHEET 8 Page 38 of 43A13.Page 315 of 607 X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\7. PLAN AND PROFILE SHEETS.dwg 1720 EMERSON STREET EXISTING CATCH BASIN RIM: 16.27 INV NE 8" VCP: 13.57 EXISTING CATCH BASIN (CLOSED LID) RIM: 16.91 INV N 8" VCP: 13.42 HALF TRAP INV SW 8" VCP: 13.93 0 10 20 40 Feet 1716 EMERSON STREET WOOD FENCE CONCRETE STAIRS EXISTING HOUSE CONC GRAVEL GRAVEL ASPHALT CP 2 X-CUT N: 1962196.4082 E: 1157191.2038 ELEV: 16.90 EXISTING COMBINED SEWER MANHOLE RIM: 17.14 INV E/W 54" CONC: 4.66 STA. 16+35.2 @ C/L INLET, TYPE A TYPE 1 FRAME, OPEN LID T/F ELEV: 16.72 INV ELEV: 14.15 EXISTING ROW (TYP) EXISTING HOUSE COMED PROPERTY EDGE OF ASPHALT PAVEMENT 148 FT. 12" SS T-2 (RCP CL III)* ASPHALT PAVEMENT 4 CITY OF EVANSTON 3 WASTE TRANSFER FUND ALLEY SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW DESIGNED BY: BN SHEET PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING DATE 2 1 NO. REVISION PLAN AND PROFILE HORIZONTAL VERTICAL 1" = 20' 1" = 2' BID NUMBER: XX-XX DATE: 11/08/2019 DRAWN BY: BN CHECKED BY: CV 7 OF 11 SEE SHEET 7 MATCHLINE STA. 15+00 SEE SHEET 7 MATCHLINE STA. 15+00 CONC GRAVEL CONC ASPHALT CONC Page 39 of 43A13.Page 316 of 607 EXISTING INLET RIM: 16.42 INV E 8" RCP: 13.94 COMBINED SEWER MANHOLE RIM: 17.11 INV N 12" RCP: 7.81 INV S 12" RCP: 7.89 INV W 12" RCP: 9.79 X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\7. PLAN AND PROFILE SHEETS.dwg CONC CONC CONC CONC CONC CONC GRAVEL 1832 DARROW AVENUE 1722 EMERSON STREET 1720 EMERSON STREET 1716 EMERSON STREET EXISTING CATCH BASIN RIM: 16.42 INV NW 8" DIP: 13.29 HALF TRAP INV W 8" RCP: 13.14 EXISTING GARAGE EXISTING GARAGE WOOD FENCE SLAB: 17.83 SLAB: 17.81 CP 501 X-CUT N: 1962027.8202 E: 1156954.0273 ELEV: 17.05 0 20 40 SPROCKET SPIKE SET N: 1962026.0731 E: 1157179.6968 10 CONC CONC Feet CONC CONC ASPHALT WOOD FENCE CP 5 PK-NAIL N: 1962025.8619 E: 1157187.9406 ELEV: 17.46 SPROCKET SPIKE SET N: 1962019.2110 E: 1156972.9685 ASPHALT WOOD FENCE GRAVEL GRAVEL CONC EXISTING HOUSE STAIRS EXISTING ROW (TYP) CONC SLAB: 17.12 SLAB: 17.73 1835 DARROW AVENUE EXISTING GARAGE COMBINED SEWER MANHOLE RIM: 17.16 INV N 12" RCP: 8.00 INV S 12" RCP: 8.03 INV NW 8" VCP: 9.04 STA. 20+52 @ C/L INLET, TYPE A TYPE 1 FRAME, OPEN LID T/F ELEV: 16.74 INV ELEV: 14.19 EXISTING GARAGE EXISTING GARAGE STA. 14+87.23 = STA. 22+10.11 @ C/L MANHOLE, TYPE A 4' DIAMETER, TYPE 1 FRAME, CLOSED LID T/F ELEV: 16.80 INV ELEV (N): 13.56 INV ELEV (W): 13.56 CONCRETE SIDEWALK REMOVAL AND REPLACEMENT (TYP) ASPHALT REMOVAL AND REPLACEMENT (TYP) EDGE OF CONCRETE PAVEMENT DETECTABLE WARNINGS (TYP) CONCRETE PAVEMENT 158 FT. 12" SS T-2 (RCP CL III)* EDGE OF CONCRETE PAVEMENT GRIND AND RESURFACE EXISTING HOUSE COMED PROPERTY CONCRETE REMOVAL AND REPLACEMENT (TYP) CURB AND GUTTER TYPE B6.12 (TYP) EXISTING GARAGE 4 3 2 1 NO. WASTE TRANSFER FUND ALLEY PLAN AND PROFILE DESIGNED BY: BN SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW SHEET 8 OF 11 CITY OF EVANSTON PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING HORIZONTAL 1" = 20' DRAWN BY: BN BID NUMBER: XX-XX DATE: 11/08/2019 VERTICAL 1" = 2' CHECKED BY: CV DATE REVISION Page 40 of 43 A13.Page 317 of 607 CITY OF EVANSTON PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING 4 WASTE TRANSFER FUND ALLEY CROSS SECTIONS SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW DESIGNED BY: BN SHEET 9 OF 11 3 2 HORIZONTAL 1" = 20' DRAWN BY: BN BID NUMBER: XX-XX DATE: 11/08/2019 1 VERTICAL 1" = 2' CHECKED BY: CV DATE NO. REVISION X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\7. PLAN AND PROFILE SHEETS.dwg Page 41 of 43A13.Page 318 of 607 CITY OF EVANSTON PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING 4 WASTE TRANSFER FUND ALLEY CROSS SECTIONS SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW DESIGNED BY: BN SHEET 10 OF 12 3 2 HORIZONTAL 1" = 20' DRAWN BY: BN BID NUMBER: XX-XX DATE: 11/08/2019 1 VERTICAL 1" = 2' CHECKED BY: CV DATE NO. REVISION X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\7. PLAN AND PROFILE SHEETS.dwg Page 42 of 43A13.Page 319 of 607 CITY OF EVANSTON PUBLIC WORKS AGENCY BUREAU OF CAPITAL PLANNING AND ENGINEERING 4 WASTE TRANSFER FUND ALLEY DETAILS SCALE PROJECT NUMBER: PW-WMRS-XXXX ISSUED FOR: REVIEW DESIGNED BY: BN SHEET 11 OF 11 3 2 HORIZONTAL N/A DRAWN BY: BN BID NUMBER: XX-XX DATE: 11/08/2019 1 VERTICAL N/A CHECKED BY: CV DATE NO. REVISION X:\Engineers\FY 2020 PROJECTS\Waste Transfer Fund Alleys\CAD\Sheet Files\10. DETAILS.dwg Page 43 of 43A13.Page 320 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Resolution 35-R-22, Authorizing Funding for Lead Service Line Replacement Work Force Development Program Date: May 9, 2022 Recommended Action: Staff recommends City Council adopt Resolution 35-R-22, Authorizing Funding for a Lead Service Line Replacement Work Force Development Program Funding Source: Funding for the program would come from the Water Fund and ARPA funds allocated to Water & Sewer Infrastructure. Council Action: For Action Summary: The Lead Service Line Replacement and Notification Act adopted by the State of Illinois went into effect on January 1, 2022. The Act prohibits the repair of lead water service lines, thus requiring any leaking or damaged lead service line to be replaced in its entirety, from the water main to the meter inside the home. Evanston experiences an average of 65 leaking or broken lead water service lines annually. Currently staff is replacing the city portion of the water service and hiring a plumber to replace the private side of the water service, all at no cost to the property owner. Prior to the implementation of the Act, staff in the Distribution Division were able to keep up with repairing the water services, but with the need to replace the water services, the Distribution Division staff will be unable to complete other work they normally perform, such as fire hydrant replacement, valve exercising and water main leak detection. Staff in the Streets Division will also be unable to keep up with the street restoration work as a result of the increased excavation in the street to replace the water service. Analysis: A14.Page 321 of 607 Staff is proposing to add additional employees in both the Water Division and Street Division to absorb this additional work load. In order to attempt to make Evanston residents the most likely candidates to obtain these positions, staffs recommends hiring work force development (WFD) employees in 2022 and then begin adding the permanent FTE positions in 2023 and 2024. The WFD positions would be only offered to Evanston residents, and, through the program, the WFD employees are provided specific on-the-job training that frequently makes them the best candidates for the permanent positions. Staff recommends hiring 6 WFD employees in 2022. Each WFD employee's annual salary is approximately $31,000. Therefore, the 2022 cost for the program would be approximately $186,000. In 2023/2024, the Water Division is proposing to hire 4 additional FTE positions and the Street Division is proposing to hire 3 FTE positions to address this new requirement. The annual total employee cost for the seven (7) new FTEs is estimated at $736,000. The proposed positions and salaries are listed below in Table 1. In addition to the employees, both equipment and materials will be needed to complete this work. The additional equipment nee ded is listed in Table 2 and estimated to cost $930,000. Table 3 indicates the additional material requirements which are estimated to cost $125,000 annually. Page 2 of 9 A14.Page 322 of 607 Detailed Funding Analysis: Funding for the annual salary and material costs (totaling $861,000) is proposed to come from the Water Fund. The Water Fund is projected to collect $9,600,000 in revenue from the Evanston retail customers (based on the rate increase implemented on Januar y 1, 2022) during 2022. In order to fund the additional $861,000 needed for the annual salary and material costs a 9% water rate increase would be needed. Staff proposes that a 5% increase occur in 2023 and a 4% increase in 2024. Staff recommends that the $930,000 needed to purchase the equipment be funded by ARPA funds. Due to the long lead time for some of the vehicles, they would have to be ordered in 2022 so that they are received in 2023. While implementing the increased WFD program and additional FTE's is a significant expense, Evanston will need to pay to have this work completed, regardless of whether it is done in - house or contracted out. The plan outlined in this memo allows the City to provide training to Evanston community members to develop significant construction skills. Legislative History: The proposed Lead Service Line Replacement Work Force Development Program was discussed at the March 28, 2022, APW Committee meeting. Alternatives: Increase the contractual services budget amount to provide funding to hire plumbers to replace the entire length of the leaking or damaged lead service lines and restore the street pavement. Attachments: Resolution 35-R-22 Page 3 of 9 A14.Page 323 of 607 5/9/22 35-R-22 A RESOLUTION Authorizing Funding for Lead Service Line Replacement Work Force Development Program WHEREAS, On August 27, 2021 Gov. JB Pritzker signed into law the Lead Service Line Replacement and Notification Act; and WHEREAS, The effective date of the Lead Service Line Replacement and Notification Act is January 1, 2022; and WHEREAS, The Lead Service Line Replacement and Notification Act requires every water utility to find and replace every lead service line in the state; and WHEREAS, The Lead Service Line Replacement and Notification Act expressly prohibits partial lead service line replacements; and WHEREAS, The Lead Service Line Replacement and Notification Act prohibits the repair of a leaking or damaged lead service line; and therefore the entire lead water service line must be replaced; and WHEREAS, There are 50 to 100 leaking or damaged water services annually in the City of Evanston; and WHEREAS, The City of Evanston desires to self-perform the replacement of the public portion of the leaking or damaged water service; and WHEREAS, In order to self-perform the replacement of the public portion of a leaking or damaged water service, it is necessary to hire seven (7) new permanent positions; and Page 4 of 9 A14.Page 324 of 607 35-R-22 ~2~ WHEREAS, To provide Evanston residents the best opportunity to be selected for these permanent positions, it is necessary to hire six (6) additional work force development employees in 2022 at the proposed pay scale of fourteen dollars per hour ($14/hour) for the first six (6) months, sixteen dollars per hour ($16/hour) for the next six (6) months, and eighteen dollars per hour ($18/hour) for the last twelve (12) months, even though this will result in a cost overrun in the Water Fund budget for the workforce development line item of approximately one hundred thousand dollars ($100,000) in 2022; and WHEREAS, it is necessary to procure additional equipment in 2022 and 2023, using approximately one million dollars ($1,000,000) of the three million dollars ($3,000,000) in American Rescue Plan Act (ARPA) funds allocated to Water and Sewer infrastructure. A list of the anticipated equipment needed to be purchased is attached hereto and incorporated as Exhibit A; and WHEREAS, it is necessary to increase the water rate five percent (5%) effective January 1, 2023 and an additional four percent (4%) effective January 1, 2024, in order to create seven hundred thirty six thousand dollars ($736,000) in additional revenue to support the salaries of the seven (7) new full-time employees that will work on lead service line improvements as well one hundred twenty five thousand dollars ($125,000) that will be needed for materials to replace the public side of the lead service lines and restore the street and parkways disturbed by the work, NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 5 of 9 A14.Page 325 of 607 35-R-22 ~3~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City of Evanston authorizes the hiring of six (6) additional work force development employees in 2022 at the proposed pay scale of fourteen dollars per hour ($14/hour) for the first six (6) months, sixteen dollars per hour ($16/hour) for the next six (6) months, and eighteen dollars per hour ($18/hour) for the last twelve (12) months. SECTION 3: The City of Evanston commits to hiring seven (7) full time positions in order to self-perform the replacement of the public portion of the leaking or damaged water services. SECTION 4: The City commits to increasing the water rate five percent (5%) effective January 1, 2023 and an additional four percent (4%) effective January 1, 2024, in order to create additional revenue to pay for lead service replacement-related costs. SECTION 5: The City commits to procuring additional equipment in 2022 and 2023, using approximately one million dollars ($1,000,000) of the three million dollars ($3,000,000) in American Rescue Plan Act (ARPA) fund allocated to Water and Sewer infrastructure. See Exhibit A. After obtaining actual pricing for the various equipment, staff will obtain City Council authorization to purchase each individual piece of equipment. SECTION 6: This Resolution 35-R-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. Page 6 of 9 A14.Page 326 of 607 35-R-22 ~4~ ______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Adopted: ________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 7 of 9 A14.Page 327 of 607 35-R-22 ~5~ EXHIBIT A Page 8 of 9 A14.Page 328 of 607 Division Equipment Needed Cost to Purchase Distribution Combination Loader / Backhoe $ 180,000 Distribution 10 Ton Dump Truck $ 180,000 Distribution F650 Box Truck $ 140,000 Distribution Boring Machine & Trailer $ 200,000 Distribution Tapping Machine & other Tools $ 40,000 Street F350 Pickup Truck $ 70,000 Street F550 Utility Truck $ 120,000 Page 9 of 9 A14.Page 329 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Michael Rivera, Acting Administrative Services Director CC: Lukasz Tatara, Interim Parking Division Manager Subject: Ordinance 30-O-22, Amending City Code Sections 10-4 “Stopping, Standing or Parking” Date: May 9, 2022 Recommended Action: Pursuant to Councilmember Suffredin’s referral and amendments made by the Administration & Public Works Committee, staff submits Ordinance 30-O-22, amending City Code Sections 10-4 “Stopping, Standing or Parking” for City Council approval. The Ordinance adds a Commercial Vehicle Parking Permit for vehicles used for commercial purposes with a passenger or "FP" plate. The permit will cost $30 per vehicle per year and allow for overnight, on-street parking. Council Action: For Introduction Summary: The City of Evanston City Code, Section 10-4-5-3, Parking of Commercial Vehicles and Buses, states that it is unlawful for any commercial vehicle or bus to park on a residential street between the hours of 9:00 PM and 7:00 AM. Commercial vehicles are defin ed by the State of Illinois and in the City Code as: "Any vehicle operated for the transportation of persons or property in the furtherance of any commercial or industrial enterprise, for hire or not for hire, not including, a commuter van, a vehicle used in a ridesharing arrangement when being used for that purpose, or a recreational vehicle not being used commercially." Two main factors were reviewed in determining the addition of a permit to allow certain commercial vehicles the ability to park on the street overnight: 1) Who will review the documentation, where would a resident need to go to obtain a permit, etc; and 2) Does the City have the software/system that would allow for the permit to be issued and enforced. The Parking Enforcement Officers currently use the License Plate Recognition system that connects with the Passport database. If residents were to receive a permit to park their A15.Page 330 of 607 commercial vehicle on the street, the license plate would be recognized in the system and be clear of receiving any citation. In order to obtain a Commercial Vehicle Parking Permit, a resident will need to come into the Collector’s office, show proof of residency (one permit per address), documentation from the company issuing the vehicle to the resident, and the passenger/FP plate registration. The vehicle will then be added to the database with no further work for the resident or City. The permit would cost $30 and need to be renewed every year at the same time as renewing the City’s wheel tax. Legislative History: The matter was first discussed at the Administration & Public Works Committee in February 2022, with a request to return with a recommended action. At the April 11, 2022, Administration & Public Works meeting, it was recommended that the Ordinance be amended to remove "B" plate commercial vehicles from being eligible for the permit. In addition, language was added to reflect that one permit will be allowed per address. At the April 25, 2022, Administration & Public Works meeting, the item was tab led and requested to return to the following meeting. Attachments: 30-O-22 - Commercial Vehicle Parking Permit- Amended Page 2 of 5 A15.Page 331 of 607 3/10/22 4/12/22 30-O-22 AN ORDINANCE Amending City Code Sections 10-4 “Stopping, Standing or Parking” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-4-5-2 “Parking in Predominately Residential Areas”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 10-4-5-2. PARKING IN PREDOMINANTLY RESIDENTIAL AREAS. (A) Violation Penalty. It shall be unlawful for any person to park a taxicab, or any vehicle, other than a "passenger vehicle," as defined in this Title, in any street of any block in which more than one-half (½) of the buildings in such block are used exclusively for residential purposes, and in which block this regulation has been posted, for a longer period than is necessary for the reasonable expeditious loading or unloading of such vehicles, with the exception of those with a Commercial Vehicle Parking Permit as defined in Code Section 10-4-22. (B) Residential Permit Parking Areas. ………… 14 . Only vehicles with a valid Commercial Vehicle Parking Permit will be permitted to park on the street in a Residential Parking Permit Zone. Any resident Commercial Vehicle with a valid Residential Parking Permit will need to obtain a Commercial Vehicle Parking Permit as outlined in 10-4-22; however, no additional fee will be assessed. SECTION 2: City Code Section 10-4-5-3 “Parking of Commercial Vehicles and Buses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: Page 3 of 5 A15.Page 332 of 607 30-O-22 It shall be unlawful for any person to park a commercial vehicle without a Commercial Vehicle Parking Permit or bus in any block in the City which meets the standards described in the following Subsections: (A) Residential Areas. It shall be unlawful for any person to park a commercial vehicle or bus in any block in the City in which more than one-half (½) of the buildings are used for residential purposes. This restriction shall be in effect between nine o'clock (9:00) P.M. and seven o'clock (7:00) A.M., every day. "Commercial vehicle" and "bus" as used in this Subsection shall refer to those vehicles defined as such in the Illinois Vehicle Code. (B) Nonresidential Areas. It shall be unlawful for any person to park a commercial vehicle or bus in any block in the City in which signs have been posted indicating this prohibition, for a longer period than is required for the expeditious loading or unloading of such vehicles. "Commercial vehicle" and "bus" as used in this Subsection shall refer to those vehicles defined as such in the Section 10-1-3 of this Title. SECTION 3: City Code Section 10-4 “Stopping, Standing or Parking” of the Evanston City Code of 2012, as amended, is hereby further amended to add Section 22 “Commercial Vehicle Parking Permit”: 10-4-22 Commercial Vehicle Parking Permit 1. Vehicles defined as a commercial vehicle in section 10-1-3 of the City Code with a passenger or “FP” plate shall be permitted to park on residential streets at any time with a valid Commercial Vehicle Parking Permit. 2. The fee to obtain a Commercial Vehicle Parking Permit will be $30 per year, and be issued at the time of the Wheel Tax renewal. 3. To acquire a Commercial Vehicle Parking Permit, the registered owner of the commercial vehicle must provide proof of residency, passenger/“FP” plate registration and, if the vehicle is owned by a company or corporation, a declaration that the company or corporation is permitting use of the vehicle to an Evanston resident to the City Collector. 4. Only one permit per address is permitted. 5. Persons issued a valid Residential Parking Permit will need to apply for the Commercial Vehicle Parking Permit but will not be required to pay the fee. 6. A commercial vehicle that has a “Commercial Vehicle Parking Permit” will not be allowed to park on street if it has any attachments to the front, sides or rear of the vehicle, including but not limited to a plow, trailer, or side ladder. Attachments will only be allowed on the top of the vehicle and must not overhang the length of the vehicle. Page 4 of 5 A15.Page 333 of 607 30-O-22 SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas Cummings, Corporation Counsel Page 5 of 5 A15.Page 334 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Richard Eddington, Interim Police Chief Subject: Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules Date: May 9, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code to reflect changes in the Public Safety Commission Rul es. Council Action: For Introduction Summary: The Evanston Police Department's 2022 budgeted positions and current headcount is at its lowest level in recent history. There are currently 28 sworn positions vacant in various units. The proposed ordinance amendment will expand the number of eligible sworn candidates by allowing applicants to present a valid Illinois POWER card attained no more than one year before the date of the scheduled written exam. The Illinois Law Enforcement and Standards Board established the Peace Officer Wellness Evaluation Report (P.O.W.E.R. Test) in recognition essential law of performance the in fitness physical of importance the of enforcement duties. As we enter spring and Covid restrictions continue to relax, addressing staffing shortages is critical to the delivery of service in an efficient manner. Attachments: Ordinance 32-O-22 Amending Title 2, Chapter 2 to Update the Public Safety Commission Rules Ordinance 32-O-22 - Exhibit A Rules and Regulations of the Civil Service Commission A16.Page 335 of 607 4/1/2022 32-O-22 AN ORDINANCE Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: That section 2-2-6 of the Evanston City Code of 2015, as amended, is hereby further amended to read as follows: 2-2-6: RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE COMMISSION The Evanston Public Safety Civil Service Commission Rules attached to Ordinance 24- O-22 as Exhibit 1 are hereby redacted in full and replaced by the Public Safety Civil Service Commission Rules which are attached to Ordinance No . 32-O-22 as Exhibit A and incorporated herein as if fully restated. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this Ordinance 32-O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance 32-O-22 shall be in full force and effect from Page 2 of 18 A16.Page 336 of 607 32-O-22 ~2~ and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 3 of 18 A16.Page 337 of 607 32-O-22 ~3~ EXHIBIT A RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE COMMISSION Page 4 of 18 A16.Page 338 of 607 1 | P a g e 4/201 / 2 0 2 2 RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE COMMISSION These Rules and Regulations (“Rules”) of the Public Safety Civil Service Commission, as amended, replace all prior versions in their entirety, by adoption by the Public Safety Civil Service Commission and the City Council of the City of Evanston. I. ADMINISTRATION A. Purpose: The Public Safety Civil Service Commission (“Commission”) of the City of Evanston (“City”), Cook County, Illinois makes original appointments (of entry-level police officers and firefighters) in accordance with the Civil Service Act, 65 ILCS 5/10-1-1 et seq. (the “Act”). The purpose of the Commission is to promote fair and equal treatment and opportunity under the law. B. Effective Date: The Rules, as amended, shall take effect upon the adoption by the City Council and subsequent approval by the Mayor of Ordinance 24-O-22. The final eligibility lists in place as of the Effective Date of the passage of these Rules (for either the Police or Fire Department candidates for initial appointment) shall not be impacted by the revisions to the Rules. After the expiration of the current final eligibility list(s) and the commencement of a new hiring process, these Rules shall be implemented. C. Authority: The Commission derives its power and authority from the Act and from Title 2, Chapter 3 “Public Safety Civil Service Commission and Division of Human Resources,” as amended. The Act and these Rules govern the procedures by which the Commission must operate and appoint candidates. Adherence to the Act and all other applicable federal, S tate, and local regulations are of paramount concern and consideration, including but not limited to rules and regulations of the U.S. Equal Employment Opportunity Commission. D. Definitions: 1. The word “Commission” shall mean the Public Safety Civil Service Commission. 2. The word “Officer” shall mean any individual holding a permanent office as a full time sworn member of the Police Department of the City of Evanston as described under the provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as amended. It shall include probationary members, except when otherwise specified. 3. The word “Firefighter” shall mean any firefighter/paramedic holding a permanent office as a full time sworn member of the Fire Department of the City of Evanston as described under the provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as amended. It shall include probationary members, except when otherwise specified. 4. Any time reference is made to the “Police Chief” or “Fire Chief,” the terms shall include any person duly acting in place of the Police Chief or Fire Chief. 5. The word “City” shall mean the City of Evanston, Cook County, Illinois. Page 5 of 18 A16.Page 339 of 607 2 | P a g e 4/201 / 2 0 2 2 6. “Corporate Authorities” shall mean the Mayor and City Council of the City of Evanston. 7. “City Code” shall mean the City of Evanston Code. 8. “Commissioner” shall mean a member of the Public Safety Civil Service Commission. 9. “Employee Manual” shall mean and refer to the Employee Manual of the City of Evanston which sets forth the established procedures to implement and carry out the policies of the City of Evanston regarding the personnel system as contained in the City Code, Title 2, Chapter 3, and further contained in the Rules of the Public Safety Civil Service Commission. 10. “Competitive Examination Process” shall mean and refer to the specific preference points and questions agreed upon by the Commissioners prior to the commencement of the application process of original appointment for either the Fire Department or Police Department. E. Commissioners: The Mayor, with the approval of the City Council, shall appoint seven (7) persons who shall constitute and be known as the Public Safety Civil Service Commission. The Commission shall annually, on the first meeting of the year, elect a Chairman. Those holding office at the time of the effective date of this Ordinance shall continue in office until the expiration of the terms to which they have been appointed. After the expiration of the terms of the existing Commissioners, the Mayor shall, in like manner, appoint person(s) as the successor of the respective Commissioner whose term will expire that year to serve as such Commissioner for three (3) years and until his/her successor is appointed and qualified. At the discretion of the Mayor, each Commissioner may be reappointed for just one (1) additional term. Human Resources Division Manager or assigned designee will function as the secretary for the Commission. F. Duties of the Commission: 1. The Commission shall review and approve the Competitive Examination Process for original appointment of police officers and firefighters. All other hiring will be conducted by the Human Resources Division Manager at the direction of the City Manager or his/her designee and completed in accordance with the Employee Manual and other rules, regulations and laws. The Commission’s role during the Competitive Examination Process includes the task of reviewing and affirming the process contemplated by the Human Resources Division Manager and Fire Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to commencement of any acceptance of applications for said vacancy. See Section III for further detail and guidance. 2. Participation on final Commission interviews: Commissioners will be expected to participate in final Commission interviews of candidates. The applicants who pass all preceding examination elements shall be required to undergo a final Commission interview as discussed below. Page 6 of 18 A16.Page 340 of 607 3 | P a g e 4/201 / 2 0 2 2 3. The Commission shall be responsible for the certification of persons for initial hire to the Fire Department and Police Department. The Commission shall certify these candidates of the Departments in accordance with, and to the extent provided in, these Rules. 4. The Commission is also charged with the recruitment of qualified local candidates for open vacancies for initial hire to the Police and Fire Departments. G. Meetings: 1. Meetings may be scheduled at the mutual convenience of the Commission members as needed. Notice shall be posted and meetings shall be open to the public and conducted in accordance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq. 2. Special meetings shall be open. Notice of a special meeting shall be posted forty-eight (48) hours prior to convening. A meeting may be called by the filing of a notice, in writing, with the secretary and signed either by the chairperson of the Commission or, in the event of the absence of the chairperson, a member of the Commission. This notice shall contain a brief statement of the business to be submitted for the consideration of the Commission at such special meetings. It shall set forth the time and place of such special meeting. No other business shall be considered at such special meeting unless a quorum of Commissioners is present. 3. During any regular or special meeting, a closed session may be held upon a proper motion made by any single member of the Commission for the purpose of discussing personnel. No closed session meetings shall be held at a special meeting unless the closed session is noted on the agenda. Closed sessions may be limited to Commission members and such invited persons as the Commission may deem necessary. The secretary will record the motion to close the meeting and keep minutes of the closed session. Closed sessions shall be taped, audibly or visually, with said tapes being maintained consistent with the Open Meetings Act. H. Quorum: A quorum of the Commission shall be a majority of the Commissioners appointed and currently serving. I. Order of Business: The order of business shall be dictated by a packet and agenda prepared and presented to the Commission in advance and the order of business shall typically be as follows: I. Approval of the minutes II. Communications III. Chief Forum and updates from the Departments IV. Old Business V. New Business VI. Adjournment J. Rules of Procedure: The Commission shall be guided by parliamentary law as prescribed in Roberts Rules of Order, as amended, unless in conflict with these Rules and Regulations. Page 7 of 18 A16.Page 341 of 607 4 | P a g e 4/201 / 2 0 2 2 K. Amendments to the Rules: Proposed amendments to these Rules may be made at any meetings of the Commission and shall be done in consultation with the City Manager and the Corporation Counsel. The proposed amendments shall be posted on the City of Evanston website prior to adoption by the Commission no later than 30 days prior to a meeting set to review any amendments. Any and all amendments adopted by the Commission shall be posted on the City’s website. The City Council shall be advised by the City Manager of any amendments approved by the Commission. L. Employee Manual: In the event of any conflict between the City of Evanston Code restrictions and regulations and these Rules, the City Code shall prevail. In the event of any conflict between the restrictions and provisions set forth in the Employee Manual and the Public Safety Civil Service Commission Rules, the terms and conditions of Public Safety Civil Service Commission Rules shall supersede, prevail and dictate. Any term or condition within the Employee Manual not addressed within the Public Safety Civil Service Commission Rules shall remain in full force and effect. Pursuant to the City Code, the Commission has no authority to revise or amend the Employee Manual. II. ORIGINAL APPOINTMENT PROCESS FOR FIRE DEPARTMENT This section outlines each step in the original appointment hiring process for firefighter/paramedic applicants. 1. Affirmation of Process: The Commission reviews the process prior to posting for each vacancy or vacancies. 2. Notice of testing process: Application, job description, testing processes will be posted at least 30 days prior to the administration of the written examination. Instructions on how to apply for preference points will be included in this notice. 3. Minimum requirements: (a) Proof of passing score on the CPAT and Ladder Climb. (b) Possession of at least a high school diploma or GED. (c) Age Limits: Applicants must be at least 21 years of age at time of hire, but can be 20 years of age at the time of application and testing. Applicants must be under the age of 35 at time of application with the following exceptions: 1) any person previously employed as a firefighter; 2) any person under the age of 40, who turned 35 while serving in active or reserve military duty, and honorably discharged, if separated from the military; or 3) any other exceptions consistent with 65 ILCS 5/10-1-7.1. (c) Other prerequisites may be recommended by the Fire Chief and approved by the Commission during the affirmation of the process, see Section III (A). Page 8 of 18 A16.Page 342 of 607 5 | P a g e 4/201 / 2 0 2 2 (d) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s), can disqualify a candidate, as more fully described in the Act, as amended. 4. Written Exam: Scored on a 100 point scale; requires passage of the written exam. The cut-off score for the written examination will be based on the recommendation of the developer of the written examination and will be consistent with the minimally qualified performance in the firefighter position. Applicants who do not receive a minimum passing score on the written exam will be disqualified and removed from further consideration. 5. Preliminary List: Names of applicants shall be placed on the Preliminary List in rank order of written exam score, highest first (and only those scoring at or above the minimum score established by the Commission prior to the test in consultation with the developer of the exam). Interviews of the applicants under the Subjective Component are done according to rank on the preliminary list, starting with the highest scoring applicant. 6. Subjective Component: Scored on a 100 point scale, based on merit criteria as determined by the Commission and in consultation with the Fire Chief and Human Resources; the structured interview will be conducted by an Interview Panel comprised of the Fire Chief or designee and two additional Fire sworn staff members. The minimum passing score of the Subjective Component is 70. Candidates who do not receive a passing score on the Subjective Component will be disqualified and removed from further consideration. 7. Initial Eligibility List: An applicant’s position on the list is determined by the following examination components, graded on a 100 point scale, based on the following: Written exam score weighted 40% and Subjective Component score weighted 60%. Initial Eligibility List will be posted within 60 days after Subjective Component is completed. 8. Preference Points: The City or its assigned testing agent shall send written notice to qualified applicants on the Initial Eligibility List of the opportunity to apply for preference points within 10 business days of posting the Initial Eligibility List. At least 10 points but no more than 30 points may be awarded as follows: (a) Residency: applicant resides within the City – 0-5 points (b) Education – 0-5 points (c) Paramedic License – 0-5 points (d) Other – 0-5 (bilingual, cadet program, etc.) (e) Veteran Status – 5 points (one year active, honorable discharge) Page 9 of 18 A16.Page 343 of 607 6 | P a g e 4/201 / 2 0 2 2 (f) Experience – 0-5 points (cannot be used to move above an applicant on the list with veteran points) 10. Final Eligibility List: The list will be valid for two years. An applicant’s position on the Final Eligibility List will be based on the applicant’s total score, with any preference points included. In the event a Final Eligibility List is exhausted prior to the expiration of the Preliminary List, the City may return to the Preliminary List and interview additional applicants under the Subjective Component in accordance with this subsection. Appointments will be made from the Final Eligibility List according to rank or passed over as described in the Act, as amended. 11. Conditional Offer of Employment: An applicant who has been made a conditional offer of employment has 5 business days to accept; applicant is allowed to waive appointment once. If more than one year has passed since an applicant submitted to the CPAT and Ladder Climb in Section II.3 above, the applicant must submit to and pass an additional CPAT and Ladder Climb before additional professional testing will take place. Applicants who fail the CPAT and Ladder Climb will be disqualified and removed from further consideration. 12. Additional Professional Testing: Employment is subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants in consultation with Human Resources and the Chief or designee: (a) Background: Pass/Fail (b) Polygraph: Pass/Fail (c) Psychological: Pass/Fail (d) Medical: Pass/Fail 13. Final Commission Interview: Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority of appointed Commissioners, Fire Chief or designee, one additional sworn Fire staff member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the candidate based on the overall performance during the interview. A candidate must receive a majority of Pass scores to be considered. A candidate who fails the final Commission interview will be disqualified and removed from further consideration. III. ORIGINAL APPOINTMENT PROCESS FOR POLICE DEPARTMENT This section outlines each step in the original appointment hiring process for police officer applicants. 1. Affirmation of Process: Page 10 of 18 A16.Page 344 of 607 7 | P a g e 4/201 / 2 0 2 2 The Commission reviews the process prior to posting for each vacancy or vacancies. 2. Notice of testing process: Application, job description, testing processes will be posted at least 30 days prior to the administration of the written exam. Instructions on how to apply for preference points will be included in this notice. 3. Minimum requirements: (a) 60 Credit Hours from an accredited college or university. (b) Age Limits: Applicants who are at least 20 years of age and who have successfully completed 60 credit hours of law enforcement studies at an accredited college or university may be considered for appointment to active duty with the police department; however, if the candidate is appointed to active duty, he/she shall not have power of arrest, nor shall the applicant be permitted to carry firearms, until he or she reaches 21 years of age. Applicants must be under 35 years of age at time of application with the following exceptions: 1) any person previously employed as a full-time sworn law enforcement officer; 2) any veteran who has served as an auxiliary police officer for at least 5 years and is under 40 years of age; or 3) any other exceptions consistent with 65 ILCS 5/10-1-7. (c) Applicants must provide a valid POWER card attained within no more than one year before the date of the scheduled written exam. (d) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s), can disqualify a candidate, as more fully described in the Act, as amended. 3. Physical Fitness Exam: Pass/Fail; applicants must pass a physical fitness test administered by the City. This physical fitness test will be comparable to the Illinois POWER test in physical requirements. Applicants must provide a valid POWER card at the time of the written exam. Applicants who do not pass the physical fitness test present a valid POWER card will be disqualified and unable to proceed through the process. 4.3. Written Exam: Scored on a 100 point scale; passage of the written exam is a score at or above the score of 70. Applicants who do not receive a minimum passing score on the written exam will be disqualified and removed from further consideration. 5.4. Preference Points: A maximum of 10 preference points may be awarded as follows: (a) Veteran Status – 5 points (one year active, honorable discharge) (b) Residency: applicant resides within the City – 5 points Preference points cannot be awarded to applicants who do not receive passing scores on the written exam. Preference points for residency cannot move a candidate above a veteran on the Initial Eligibility List. Page 11 of 18 A16.Page 345 of 607 8 | P a g e 4/201 / 2 0 2 2 56. Initial Eligibility List: Names of applicants shall be placed on the Initial Eligibility List in rank order of written exam score, including preference points. Interviews of the applicants under the Subjective Component are done according to rank on the Initial Eligibility List. Candidates currently employed as full-time sworn law enforcement officers by a municipal or state police department will be moved to the top of the list. Candidates currently certified by the Illinois Law Enforcement Training and Standards Board or other reciprocal state training boards as full-time sworn law enforcement officers but not currently employed as sworn law enforcement officers will also be moved to the top of the list and placed under candidates who are currently employed as full-time sworn law enforcement officers. The Initial Eligibility List will be posted within 60 days of administration of the written exam. 67. Subjective Component: Scored on a 100 point scale; examination components will consist of a structured interview and a written assessment. The structured interview will be conducted by an Interview Panel comprised of the Chief of Police or designee and two additional sworn officers. The minimum passing score of the Subjective Component is 70. Candidates who do not receive a passing score on the Subjective Component will be disqualified and removed from further consideration. 78. Final Eligibility List: An applicant will be placed, by ranked score, on the Final Eligibility List as graded on a 100 point scale, determined by the following examination components: Written Exam score weighted 40% and Subjective Component score weighted 60%. In the event a Final Eligibility List is exhausted prior to the expiration of the Initial Eligibility List, the City may return to the Initial Eligibility List and interview additional applicants under the Subjective Component in accordance with this subsection. The Final Eligibility List will be posted within 60 days after completion of the Subjective Component and is valid for 2 years from posting. Appointments will be made from the Final Eligibility List according to rank. 89. Conditional Offer of Employment: An applicant who has been made a conditional offer of employment has 5 business days to accept; applicant is allowed to waive appointment once. If more than one year has passed since an applicant submitted to the physical fitness test in Section III.3 above, the applicant must submit to and pass an additional physical fitness test before additional professional testing will take place. Applicants who fail the physical fitness test will be disqualified and removed from further consideration. 910. Additional Professional Testing: Page 12 of 18 A16.Page 346 of 607 9 | P a g e 4/201 / 2 0 2 2 Employment is subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants in consultation with Human Resources and the Chief or designee: (a) Background: Pass/Fail (b) Polygraph: Pass/Fail (c) Psychological: Pass/Fail (d) Medical: Pass/Fail 101. Final Commission Interview: Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority of appointed Commissioners, Chief of Police or designee, one additional sworn Police staff member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the candidate based on the overall performance during the interview. A candidate must receive a majority of Pass scores to be considered. A candidate who fails the final Commission interview will be disqualified and removed from further consideration. 112. Appointment: Candidates who are certified as full-time sworn law enforcement officers will be immediately appointed to active duty. Other candidates will be required to successfully complete a certified basic police recruit academy, which will require the following: (a) Illinois POWER Test (if candidates should fail any portion of the POWER test, they will be given one chance to retake the failed portion(s); if they fail the retake, they will be disqualified and removed from further consideration); (b) Firearms qualification; (c) Graduation from the police academy; and (d) Passage of the Illinois Police Officer’s State Certification Exam (if candidates should fail the State Certification Exam, they will be given two chances to retake it; if they fail both retakes, they will be disqualified and removed from further consideration). III.A. ORIGINAL LATERAL APPOINTMENT PROCESS FOR POLICE DEPARTMENT This section outlines each step in the original appointment hiring process for lateral police officer applicants. Lateral police officer applicants are persons who are currently or were recently employed as full-time law enforcement officers in the State of Illinois and duly certified by the Illinois Law Enforcement Training and Standards Board. Under extraordinary circumstances, the Commission can approve a lateral hiring process for police officers outside of the appointment process laid out above in Section III. Extraordinary circumstances can include, but are not limited to, a state of emergency, inability to employ candidates from the eligibility list created from Section III, unavailability of academy access, or Page 13 of 18 A16.Page 347 of 607 10 | P a g e 4/201 / 2 0 2 2 other dire emergency situations. Each hiring process would yield a temporary and limited eligibility list and be specifically limited to an articulable need based on urgency or emergency in staffing needs. Hiring under this Section III.A should be the exception, and priority should always be given to hiring from eligibility lists created from Section III. 1. Notice of process: Application, job description, and testing processes will be posted. Instructions on how to apply for preference points will be included in this notice. 2. Minimum requirements: (a) 60 Credit Hours from an accredited college or university. (b) Current or recent (within last 6 months) employment as a full-time sworn law enforcement officer in the State of Illinois and duly certified by the Illinois Law Enforcement Training and Standards Board. Applicant must have successfully completed probation with current or most recent employer and must be or must have been in good standing with current or most recent employer. (c) Disqualifications: an applicant’s criminal record, depending on the nature of the offense(s), can disqualify a candidate, as more fully described in the Act, as amended. 3. Subjective Component: Scored on a 100 point scale; examination components will consist of a structured interview and a written assessment. The structured interview will be conducted by an Interview Panel comprised of the Chief of Police or designee and two additional sworn officers. The minimum passing score of the Subjective Component is 70. Candidates who do not receive a passing score on the Subjective Component will be disqualified and removed from further consideration. 4. Preference Points: A maximum of 10 preference points may be awarded as follows: (a) Veteran Status – 5 points (one year active, honorable discharge) (b) Residency: applicant resides within the City – 5 points 5. Final Eligibility List: After the application of preference points, applicants will be placed, by ranked score, on the Final Eligibility List. The Final Eligibility List will be posted within 60 days after completion of the Subjective Component and is valid for the period deemed appropriate by the Commission. Appointments will be made from the Final Eligibility List according to rank. 6. Conditional Offer of Employment: An applicant who has been made a conditional offer of employment has 5 business days to accept. 7. Additional Professional Testing: Page 14 of 18 A16.Page 348 of 607 11 | P a g e 4/201 / 2 0 2 2 Employment is subject to the following professional examinations (which are not subject to appeal rights) performed by outside consultants in consultation with Human Resources and the Chief or designee: (a) Background: Pass/Fail (b) Polygraph: Pass/Fail (c) Psychological: Pass/Fail (d) Medical: Pass/Fail 8. Final Commission Interview: Pass/Fail; the final Commission interview will be conducted by a Panel composed of a majority of appointed Commissioners, Chief of Police or designee, one additional sworn Police staff member, and a Human Resources representative. Each panelist must assign a Pass or Fail for the candidate based on the overall performance during the interview. A candidate must receive a majority of Pass scores to be considered. A candidate who fails the final Commission interview will be disqualified and removed from further consideration. IV. EXAMINATIONS/OVERVIEW OF PROCESS COMPONENTS FOR ORIGINAL APPOINTMENT A. Affirmation of Process: The Commission shall review and affirm the process contemplated by the Human Resources Division Manager and Fire Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to commencement of any acceptance of applications for said vacancy or vacancies. For fire department applicants, the affirmation of process and emphasis on certain preference points can change based on each testing process. B. Notice of Examinations: Examinations shall be held on the dates fixed by the Human Resources Division and advertised at least thirty days preceding the written examination. Each notice must include the time, place, scope, merit criteria for subjective components and any required processing fees. The notice must also be published in a local newspaper or on the City’s website. Examinations may be postponed but the Human Resources Division must state the reason for such postponement and shall designate a new date for said examination and notify applicants of the postponement and new date. In addition, to cover the costs of administering such examinations and posting eligibility lists, the applicants may be required to pay a processing fee at the time their application for employment is tendered. C. Application: The examination for applicants must be public, competitive, and open to all citizens of the United States (65 ILCS 5/10-1-7). Applications shall be submitted according to directions provided by the Human Resources Divisions and applicants must comply with the minimum requirements set forth in the application in every respect. Every applicant must be of good moral character, of temperate habits, of sound health and must be physically able to perform the duties of the position applied for. The burden of establishing these facts rests upon the applicant alone. Page 15 of 18 A16.Page 349 of 607 12 | P a g e 4/201 / 2 0 2 2 D. Type of Examinations: Applicants will be required to participate in a physical aptitude test, written, oral and other examinations as determined by the Commission and as more particularly set forth in subparagraph E below. No examination shall contain questions regarding an applicant’s political or religious opinions or affiliations. The examination and qualifying standards shall be based on mental aptitude, physical ability, preferences, moral character and health. The mental aptitude, physical ability and preference components determine the applicant’s qualification for and placement on the final register of eligibles. Examinations will include a subjective component based on merit criteria. E. Physical Examination: The physical ability component requires all candidates to undergo an exam of their physical ability to perform the essential functions of the job. These exams are to be open, competitive and based on industry standards to test physical abilities. 1. Fire Department candidates will be required to pass the State of Illinois designed Candidate Physical Ability Test (“CPAT”) and Ladder Climb test which are minimum requirements for the application. 2. Police Department candidates will be required to pass a physical exam similar to the Illinois Peace Officer Wellness Evaluation Report (“POWER”) Test which is a requirement to enter the police training academies. F. Written Examinations: All examinations and testing results shall be and remain the property of the Commission and the City and the grading thereof by the Commission or its designee shall be final and conclusive and not subject to review by any person, any other board or tribunal of any kind. Candidates who fail to achieve a passing grade, or passing testing result in any category, will be notified and eliminated from all further consideration. Scoring of the written examinations for firefighters will be based on the Act, as amended. Scoring of the written examination for police officers will be on a 100 point scale. G. Initial Eligibility List: 1. The Human Resources Division Manager shall prepare an Initial Eligibility List of the candidates successfully completing the physical ability test, written test, and the subjective component. The order of the testing components and the qualifiers needed for the Initial Eligibility List for either a police officer or a firefighter/paramedic applicant is outlined in Sections II and III. 2. A dated copy of the Initial Eligibility List shall be posted within sixty (60) days after the subjective component is completed. H. Preference Points: Preference points may be added to scores of candidates as follows and added to scores in accordance with the process outlined in Sections II and III. Preference points must be claimed in writing or the claim is waived. Directions on how to apply for preference points will be provided on the notice of testing process. The following are the categories of possible preference points: Page 16 of 18 A16.Page 350 of 607 13 | P a g e 4/201 / 2 0 2 2 1. Military Service: For either Fire Department or Police Department candidates, any person who is engaged in the military service of the United States for total period of at least one year and who was honorably discharged therefrom, or who is now or may hereafter be on inactive or reserve duty in such military service for at least one year shall upon request, be awarded five (5) preference points. It shall be the responsibility of the Applicant to provide evidence of qualifying military service as listed above with the original application for employment in order to be considered for preference points. Acceptable evidence of qualifying military service shall be an official Department of Defense document, such as a DD 214 Copy #4, DD 214 Copy #1 and proof of honorable service from the Department of Defense such as a DD 256 A/N/AF or other official Department of Defense documentation as deemed acceptable by the Human Resources Division. 2. Residency: Applicants for the Fire Department or Police Department who have resided in the City of Evanston for a continuous twelve-month period prior to testing shall be granted preference in accordance with the process outlined in Sections II and III. 3. Education: An applicant for a firefighter/paramedic position who has successfully obtained an associate’s degree in the field of fire service or emergency medical services, or a bachelor’s degree from an accredited college or university may be preferred for appointment to and employment with the fire department. No person who does not possess at least a high school diploma or an equivalent high school education shall be placed on an eligibility list. 4. Paramedic Certificate: Firefighter/paramedic applicants who have an Illinois paramedic certificate shall be granted 0-5 preference points. 5. Past Experience: Firefighter/paramedic applicants with experience as a full-time or part- time firefighter/paramedic with another municipality or fire protection district may be given 0-5 preference points. No application of experience preference points may allow a non-veteran candidate to pass a veteran on the Final Eligibility List. 6. Other: Firefighter/paramedic applicants may be given 0-5 preference points for other job related categories, such as bilingual status or past cadet program participation at the discretion of the Fire Chief in consultation with the Commission. I. Additional Professional Testing: The order with which additional professional testing occurs varies depending on the department to which the applicant is applying; see Sections II and III. J. Structured Interview: In conducting the structured interview for the Subjective Component, the Interview Panel shall conduct structured interviews with candidates passing the written examination. Pre-determined questions will be asked of each candidate that will enable the Interview Panel to properly evaluate the candidate on merit criteria and grade the candidate on speech, alertness, ability to communicate, judgment, emotional stability, self-confidence, social skills and general fitness for the position. The questions will be delegated among the persons on the Interview Panel for the structured interview. On completion of each structured interview, the Interview Panel will discuss the candidates’ abilities and each panelist will then Page 17 of 18 A16.Page 351 of 607 14 | P a g e 4/201 / 2 0 2 2 evaluate the candidate. Candidates who fail the structured interview will be notified and eliminated from all further consideration. Each member of the Interview Panel must assign a score for the candidate based on their overall performance in the interview. The interviews will be scored on a 100 point scale, and a candidate must receive a passing score, as described in Sections II and III, in order to move forward in the process. There are no appeal rights for an applicant to any examination conducted during the course of the application process. K. Final Eligibility List and Probationary Appointment 1. The Final Eligibility List shall include candidates listed in ranked order based on their final weighted score. 2. Firefighter/Paramedic appointment: Upon the request of the Fire Chief to fill an authorized vacancy, the City Manager, at the recommendation of the Fire Chief, shall issue a conditional offer of probationary employment to the candidate with the highest total score on the Final Eligibility List, unless the highest ranking candidate fails to meet the minimum standards for the position or an alternate candidate would better serve the needs of the department. If this exception applies, the City Manager may pass over the highest ranking candidate and appoint either: (1) any candidate with a ranking in the top 5% of the register of eligibles, or (2) any candidate among the top 5 highest-ranked candidates if the number in the top 5% is less than 5 people. Any person whose name appears on the Final Eligibility List may decline appointment one (1) time without being stricken from the Final Eligibility list. The offer of probationary employment shall be conditioned on the satisfactory passing of a psychological examination, a polygraph examination, a background investigation, and a medical examination which shall include, but not be limited to, a drug test and medical exam. For firefighters on the final eligibility list who have not been appointed within one year of their physical ability examination, the City Manager may require the firefighter to submit to a second physical ability examination prior to appointment. 3. Police Officer appointment: Upon the request of the Police Chief to fill an authorized vacancy, the City Manager shall issue a conditional offer of probationary employment to the candidate with the highest total score on the Final Eligibility List. The offer of probationary employment shall be conditioned on the satisfactory passing of a retake of the physical fitness test (if over one year), psychological examination, a polygraph examination, a background investigation, and a medical examination which shall include, but not be limited to, a drug test and medical exam. Any person whose name appears on the Final Eligibility List may decline appointment one (1) time without being stricken from the Final Eligibility List. Page 18 of 18 A16.Page 352 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lukasz Tatara, Acting Parking Division Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8, “Wheel Tax” of the City Code Date: May 9, 2022 Recommended Action: Pursuant to Councilmember Reid's referral and his motion at the April 11th Administration & Public Works meeting, staff submits Ordinance 42-O-22, amending City Code Section 10-8 “Wheel Tax” for City Council adoption. The Ordinance allows for $5 increase with the additional revenue funding the Climate Action Resilience Plan (CARP) budget line item. In addition, this proposed amended ordinance contemplates one citation for non-payment of the Wheel Tax, per license plate, to be waived if the registered owner becomes compliant and purchases the Wheel Tax within 7 days of receiving a citation for non-compliance. In addition, the proposed Ordinance eliminates the late fee if citation is not paid within ten (10) days. Council Action: For Introduction Summary: The City currently charges a base rate of $85 per standard passenger vehicle registered through the Illinois Secretary of State and addressed in Evanston (the fee is higher for larger vehicles, lower for motorcycles, etc.). There is no physical sticker (li ke Chicago’s City sticker); wheel tax is enforced through license plate recognition technology. Further details can be found at https://www.cityofevanston.org/residents/parking/wheel-tax. City code currently requires vehicle owners to purchase an annual wheel tax. Prior to issuing a current year wheel tax, all previous wheel tax years must be paid if the vehicle is / was registered in Evanston. Confirmation of residency is achie ved by verifying the State of Illinois vehicle registration. Language regarding the physical sticker/wheel tax being affixed to the inside of a vehicle front window in the proposed ordinance was deleted as the license plate recognition system is now being used to review compliance. A17.Page 353 of 607 On March 28, 2022, the Administration & Public Works Committee (APW) discussed a proposed Ordinance making changes to the City’s Wheel Tax. The Committee directed that this item return on April 11th for further discussion. Councilmember Reid requested to increase the Wheel Tax by $5, with the additional revenue funding the City’s CARP goals. Staff is concerned that a one-time, $5 increase could cause a burden for low income residents, and suggests increasing $1 per year for the next 5 years, phasing in the rate changes while still making a positive impact on Sustainability goals. In examining citations and late fees through an equity lens, staff agrees that waiving a citation for non-compliance (in the outlined timeframe) may encourage vehicle owners who receive the citation to pay for the wheel tax, while simultaneously providing some financial relief. In addition, staff recommends waiving the $20 additional penalty if the citation is not paid after 10 days of issuance. The additional fee can be an added financial burden on low income residents who want to be compliant. Late fees should not be considered as a revenue source. Legislative History: The Wheel Tax modification was discussed at APW on March 28, 2022 and April 11, 2022. Attachments: 42-O-22 Amending Portions of Title 10, Chapter 8 Wheel Tax Page 2 of 10 A17.Page 354 of 607 5/09/2022 42-O-22 AN ORDINANCE Amending Por tions of Title 10, Chapter 8, “W heel Tax” of the City Code BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS : SECTION 1: City Code Title 10, Chapter 8, “Wheel Tax” of the Evanston City Code of 2012, as amended, is hereby amended to read as follows: CHAPTER 8 WHEEL TAX 10-8-1. LICENSE REQUIRED. (A) It shall be unlawful for any person to use, maintain, store for purposes other than sale, park or operate within the City any motor vehicle registered or required to be registered with the Illinois Secretary of State, to an address within the corporate limits of the City, unless such vehicle pays an annual fee outlined in Section 10-8-3 by September 30 for the following calendar year and therefore licensed with the City of Evanston as provided in this Chapter. In addition, vehicles not registered or required to be registered with the Secretary of State, as provided in the previous sentence, must be licensed as provided in this Chapter if the vehicle operator lives in an "Evanston resident only parking district" as described in Section 10-4-5-2(C) of this Title. All new residents of the City of Evanston must obtain a license pursuant to this Chapter within thirty (30) days of change of address. A violation of the provisions of this Section shall take place when a motor vehicle registered or required to be registered with the Illinois Secretary of State to an Evanston address is not licensed within thirty (30) days the motor vehicle is required to be licensed under this Chapter, whether or not said vehicle is actually in operation on the streets or public ways of the City. Citations for a violation of this Section shall be sixty dollars ($60.00) and considered in connection with the City's authority to immobilize motor vehicles per City Code Section 11-2-1. If a ticket issued under this Section is not paid within twenty-one (21) days following issuance of final determination of liability, the City shall impose an additional penalty of twenty-five dollars ($25.00) . If the vehicle operator purchases the Wheel Tax within seven (7) days of receiving the citation, the fine will be waived. Only one citation per license plate will be waived per renewal year. Page 3 of 10 A17.Page 355 of 607 42-O-22 (B) The deadline for annual license renewal will be due no later than September 30 of the renewal year. Citations may be issued for violations of Subsection (A) thirty-one (31) days after September 30 of the renewal year. (C) The annual license is nonrefundable. If any portion of a license is unused, that portion will not be refunded to the purchaser. 10-8-2. APPLICATION FOR LICENSE; ISSUANCE. Any person desiring a license for any motor vehicle shall file his/her application with the City Manager or his/her designee upon a form provided therefor, which shall set forth the name and address of the applicant and a description of the vehicle for which the license is desired. The application required by this Section shall be transmitted to the City Manager or his/her designee and upon the payment by the applicant of the license fee provided for in this Chapter, the City Manager or his/her designee shall issue, or cause to be issued, a license authorizing the use of such motor vehicle within the City until the expiration date of such license. 10-8-3. SCHEDULE OF LICENSE FEES. (A) Fees Enumerated. The license fees to be paid annually to the City shall be as follows: Motor vehicles used in the transportation of passengers not for hire $85.00 $90.00 Antique motor vehicles more than twenty-five (25) years of age and which are driven on the highways only in going to and returning from an antique auto show or exhibition and registered as an antique vehicle by the Secretary of State, State of Illinois $30.00 $35.00 Automobile "dealer plates," each $85.00 $90.00 Vehicles or buses used in the transportation of persons for hire in the City in regular scheduled service, or using any loading or unloading zone or space provided for the loading or unloading of passengers within the City pursuant to a certificate of convenience and necessity granted by the State Commerce Commission No charge Buses: School $85.00 $90.00 Other $105.00 $110.00 Recreational vehicles: All recreational vehicles $95.00 $100.00 Motorcycles $60.00 $65.00 ~ 2 ~ Page 4 of 10 A17.Page 356 of 607 42-O-22 Taxicabs or livery cabs for hire $85.00 $90.00 Trailers designed to be towed by passenger vehicles $40.00 $45.00 The owner of such trailers whether same are utilized for their own personal use or rented to other persons shall be responsible for the payment of said fees. All trailers shall have affixed thereupon a vehicle inspection emblem as provided under this Chapter provided that only one (1) annual inspection be required. Duplicate $10.00 Motor trucks and tractor trailers: Motor trucks and tractor trailers, designed for the carrying of loads, shall be classified as to gross, tare and net weights. Such classification shall be identified by the prefix letter on the plate which shall correspond to the classification of the vehicles as provided by the Secretary of State, and the license fee for such motor vehicle shall be as follows: Gross Weight Not To Exceed Classification Fee * 8,000 pounds or less B $115.00 $120.00 8,001—12,000 pounds D $150.00 $155.00 12,001—16,000 pounds F $175.00 $180.00 16,001—24,000 pounds H $205.00 $210.00 24,001—28,000 pounds J $210.00 $215.00 28,001—32,000 pounds K $215.00 $220.00 32,001—41,000 pounds N $235.00 $240.00 41,001—45,000 pounds P $250.00 $255.00 45,001—50,000 pounds R $265.00 $270.00 50,001—59,000 pounds S $280.00 $285.00 59,001—64,000 pounds T $290.00 $295.00 64,001—73,280 pounds V $305.00 $310.00 73,281—77,000 pounds X $320.00 $325.00 77,001—80,000 pounds Z $330.00 $335.00 (B) Disabled Vets. Any disabled veteran who makes application for a wheel tax license for a motor vehicle he/she owns shall not be required to pay the usual fee for one (1) such wheel tax license. (C) Senior Citizens. Any person of the age of sixty five (65) years or older who shall apply for a motor vehicle, used in the transportation of passengers and not for hire, shall be entitled to pay a license fee equal to fifty percent (50%) of the fee then applicable to such vehicle upon presentation of proof that said applicant has qualified for the State of Illinois circuit breaker program or has met the requirements for the City of Evanston senior citizen vehicle sticker discount program. ~ 3 ~ Page 5 of 10 A17.Page 357 of 607 42-O-22 (D) Fee Increases. The annual license fee for all motor vehicles, antique motor vehicles, automobile dealer plates, buses, recreational vehicles, motorcycles, taxicabs or livery cabs, trailers, motor trucks and tractor trailers shall be increased in accordance with the following schedule when obtained after September 30 of the license calendar year by persons whose motor vehicles were registered or required to be registered in Evanston on or before September 30 of said year. Said fee is to be in addition to the fee set forth in Subsection (A) of this Section: Motor vehicles used in the transportation of passengers and not for hire $25.00 Antique motor vehicles as defined in Subsection (A) of this Section 25.00 Automobile "dealer plates," each 25.00 Buses: School 25.00 Other 25.00 Recreational vehicles: All recreational vehicles 25.00 Motorcycles 25.00 Taxicabs or livery cabs for hire 25.00 Trailers designed to be towed by passenger vehicles and as further defined in Subsection (A) of this Section 25.00 Motor trucks and tractor trailers as defined in Subsection (A) of this Section: Gross Weight Not To Exceed Classificatio n Fee 8,000 pounds or less B $25.00 8,001 — 12,000 pounds D 25.00 12,001 — 16,000 pounds F 25.00 16,001 — 24,000 pounds H 25.00 24,001 — 28,000 pounds J 25.00 28,001 — 32,000 pounds K 25.00 32,001 — 41,000 pounds N 25.00 41,001 — 45,000 pounds P 25.00 45,001 — 50,000 pounds R 25.00 50,001 — 59,000 pounds S 25.00 59,001 — 64,000 pounds T 25.00 64,001 — 73,280 pounds V 25.00 73,281 — 77,000 pounds X 25.00 77,001 — 80,000 pounds Z 25.00 (E) (D) Active-Duty Military Personnel . Any active-duty service member of the U.S. armed forces who makes application for a wheel tax license for a motor vehicle he/she owns shall not be required to pay the usual fee for one (1) such license. ~ 4 ~ Page 6 of 10 A17.Page 358 of 607 10-8-4. AFFIXING LICENSE. The license issued by the City under this Chapter shall be in the form of a decal or other form of sticker and shall be displayed, affixed and attached on the left side of the windshield of the vehicle that will not obstruct the vision of the driver. 10-8-5. TRANSFER OF LICENSE. Whenever the owner of any vehicle licensed under this Chapter shall, before the expiration of such license, make application to the City collector for the transfer of such license to any other vehicle under his/her ownership, he/she shall pay a fee of eight dollars ($8.00) for such transfer, plus any additional fee for any change of the classification of the vehicle. In the event of a change of vehicle to be licensed, the licensee shall be required to make the transfer of the license within forty-eight (48) hours after such change. It shall be unlawful to transfer any license from one (1) person to another. Any person who is the owner of a motor vehicle on October 1 shall be required to have a wheel tax license for that year. All such licenses shall expire on September 30 following the date of issuance. In the event of new ownership, the new owner shall make application for a wheel tax license within twenty-four (24) hours after acquiring a vehicle. 10-8-6. ONE-HALF YEAR LICENSE FEES. One-half (½) year rates on all vehicle licenses shall apply to those owners who purchased or registered vehicles on or after March 1. No wheel tax license shall be issued to any owner for a one-half (½) year period until such owner has received his/her license indicating registration of such vehicle with the Secretary of State and such wheel tax license shall be issued for such period as the state license has been issued. The license fee to be paid for a period of six (6) months or less annually to the City shall be as follows: Motor vehicles used in the transportation of passengers and not for hire $43.00 $48.00 Antique motor vehicles as defined in Subsection 10-8-3(A) of this Chapter $15.00 $20.00 Automobile "dealer plates," each $43.00 $48.00 Buses: School $43.00 $48.00 Other $53.00 $58.00 Recreation Vehicles: All recreational vehicles $48.00 $53.00 Motorcycles $30.00 $35.00 Page 7 of 10 A17.Page 359 of 607 42-O-22 Taxicabs or livery cabs for hire $43.00 $48.00 Trailers designed to be towed by passenger vehicles and as further defined in Subsection 10-8-3(A) of this Chapter $20.00 $25.00 Motor trucks and tractor trailers as defined in Subsection 10-8-3(A) of this Chapter: Gross Weight Not To Exceed Classification Fee * 8,000 pounds or less B $58.00 $63.00 8,001 — 12,000 pounds D 75.00 $80.00 12,001 — 16,000 pounds F 88.00 $93.00 16,001 — 24,000 pounds H 103.00 $108.00 24,001 — 28,000 pounds J 105.00 $110.00 28,001 — 32,000 pounds K 108.00 $113.00 32,001 — 41,000 pounds N 118.00 $123.00 41,001 — 45,000 pounds P 125.00 $130.00 45,001 — 50,000 pounds R 133.00 $138.00 50,001 — 59,000 pounds S 140.00 $145.00 59,001 — 64,000 pounds T 145.00 $150.00 64,001 — 73,280 pounds V 153.00 $158.00 73,281 — 77,000 pounds X 160.00 $165.00 77,001 — 80,000 pounds Z 165.00 $170.00 10-8-7. DAMAGED LICENSES. Whenever any licensee shall have lost or had his/her license damaged or defaced, a duplicate license shall be issued for a fee as set forth in Section 10-8-3 of this Chapter after the licensee has made proper application and affidavit to the effect that the license has become lost, damaged or defaced, and after the City Manager or his/her designee has investigated such affidavit and approved the same. 10-8-8. LOADS IN EXCESS OF CLASSIFICATION. If any person shall have applied for and received a wheel tax license for a motor truck or tractor trailer and shall at any time carry on such vehicle a load greater than is permitted in accordance with the classification of the license issued to such vehicle, the owner or operator of such vehicle shall be punished as provided in Section 10-8-10 of this Chapter. He/she shall further be required to make immediate application for a wheel tax license in the proper classification, and such application shall be retroactive from the date of the original issuance of the license. 10-8-9. EXEMPTIONS. All vehicles owned or operated by entities which levy taxes shall be exempt from the provisions of this Chapter. Consulates representing foreign nations or officers of foreign delegations, shall be exempt from the provisions of this Chapter, provided, however, that each and every vehicle in this classification shall be required to have a ~ 6 ~ Page 8 of 10 A17.Page 360 of 607 42-O-22 wheel tax license according to its proper classification and such license shall be issued to the applicant upon the proper application without fee. 10-8-10. PENALTIES. The penalty for not obtaining and displaying the license according to the provisions of this Chapter shall be fifty sixty dollars ($ 50.00 60.00 ) plus twenty dollars' ($20.00) additional penalty if not paid after the expiration of ten (10) days from the date of issue of each violation. Notwithstanding the specified fines applicable to violations herein, the maximum fine to be imposed upon a finding of guilty as to any violation of this Chapter by a court of competent jurisdiction shall not exceed two hundred dollars ($200.00) for each offense. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor ~ 7 ~ Page 9 of 10 A17.Page 361 of 607 42-O-22 Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel ~ 8 ~ Page 10 of 10 A17.Page 362 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and Bicycle Routes" Date: May 9, 2022 Recommended Action: Staff recommends City Council refer Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and Bicycle Routes" back to the Administration and Public Works Committee for further discussion and clarification. Funding Source: Funding for additional signage will be through the General Fund -Traffic Control Supplies (100.40.4520.65115), with a FY 2022 budget of $58,000, and a YTD balance of $39,459. Council Action: For Action Summary: To address the concerns of area businesses and to provide better truck access to the Main Street business district, staff recommends that Howard Street from the west city limits to Chicago Avenue, and Custer Avenue from Howard Street to Main Street be designated as a truck route. Currently trucks over 8,000 pounds in weight are required to use Main Street to arrive and leave the business district west of CTA/Union Pacific viaducts. Larger trucks avoid using Custer Avenue or Oakton Street as both of these streets currently have 8,000 lbs. weight limit restrictions. The intersection of Main Street and Custer Avenue is at an angle that causes larger trucks difficulty in turning onto northbound Custer Avenue to the Lumber Yard. Staff, area residents and business have observed trucks delivering supplies to the Lumber ya rd turn southbound onto Custer Avenue and then drive backwards through the Main Street intersection and continue north on Custer Avenue in reverse gear to the lumber yard. This is a safety hazard that should be rectified. The retaining wall at the northeast corner of the intersection, for the Metra/Union Pacific rail line, and sidewalk/bollards protecting a hydrant at the northwest corner A18.Page 363 of 607 of the intersection have been damaged over time as well. Designating Custer Avenue and Howard Street as truck routes would provide a better way for trucks to arrive and leave the area when providing services to the Lumber Yard and Main Street business district west of the tracks. Legislative History: Ordinance 16-O-22 was introduced on April 11, 2022. The Ordinance was held by City Council on April 25, 2022. Attachments: Ordinance 16-O-22 Proposed Truck Route Map Page 2 of 6 A18.Page 364 of 607 2/16/22 16-O-22 AN ORDINANCE Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) “Schedule XVI; Designation of Truck Routes and Bicycle Routes” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Schedule XVI(A) of City Code Section 10-11-16 “Schedule XVI; Designation of Truck Routes and Bicycle Routes”, of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 10-11-16. – SCHEDULE XVI; DESIGNATION OF TRUCK ROUTES AND BICYCLE ROUTES. (A) In accordance with the provisions of Section 10-1-9-7 of this Title, the following streets or portions of streets are hereby designated as truck routes. Signs shall be erected giving notice thereof: SCHEDULE XVI(A): DESIGNATION OF TRUCK ROUTES AND BICYCLE ROUTES Asbury Avenue Green Bay Road to Emerson Street Central Street Lincolnwood Drive to Gross Point Road Chicago Avenue Howard Street to Clark Street Chicago Avenue Sheridan Road and Clark Street Church Street Dodge Avenue to Chicago Avenue Clark Street Oak Avenue to Ridge Avenue Clark Street Hinman Avenue to Chicago Avenue (west direction only) Crawford Avenue North City Limits to Gross Point Road, and Central Street to the South City Limits Custer Avenue Howard Street to Main Street Page 3 of 6 A18.Page 365 of 607 16-O-22 ~2~ Davis Street Chicago Avenue to Oak Avenue Dempster Street Sherman Place to Chicago Avenue Dodge Avenue Howard Street to Emerson Street Elgin Road/Clark Street Emerson Street to Chicago Avenue Emerson Street Leland Avenue to Sherman Avenue Green Bay Road Emerson Street to Isabella Street Greenwood Street Chicago Avenue to Sherman Avenue Gross Point Road North City Limits to Crawford Avenue Hinman Avenue Sheridan Road to Clark Street (south direction only) Howard Street West City Limits to Chicago Avenue Lincoln Street North Campus Drive to Sheridan Road Main Street McCormick Boulevard to Chicago Avenue Oak Avenue Clark Street to Davis Street Oakton Street West City Limits to Dodge Avenue McCormick Boulevard Emerson Street to Green Bay Road Ridge Avenue Clark Street to Emerson Street Sheridan Road Lincoln Street to South Campus Drive Sherman Avenue Dempster Street to Central Street SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity Page 4 of 6 A18.Page 366 of 607 16-O-22 ~3~ shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 6 A18.Page 367 of 607 ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÙÙ ÜÜ ÙÙ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÙÙ ÙÙ ÜÜ ÖÖ ÜÜ ÜÜÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ ÜÜ NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDS HE R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG R EE N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROS LYN PL E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTO BARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG REE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST PR AIRIE A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVETH A YE R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HI NMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST M cCORM ICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 1700350026001700180090019009002100230021004003800370013'-5" 13'-1" 12'-9" 11'-7" 12'-0" 11'-5" 13'-9" 11'-7" 12'-5" 12'-4"14'-1" 13'-0" 11'-8"12'-0" 14'-2" 13'-3"14'-3"12'-1" 12'-7"12'-3" 11'-9" 11'-7" 11'-7" 11'-9" 11'-9" 11'-9" 11'-7"11'-7" 12'-5" 12'-0" 11'-9" 11'-11" 13'-11" 11'-10" 12'-10" City of Evanston Truck Routes Bridges ÜÜ Posted Height (2" less than actual) ÙÙ Actual Height ÖÖ IDOT Posted Height Truck Routes Truck Route Truck Prohibited IDOT Street Street (8,000 Pound Limit) Railroad Water City of Evanston 7/27/2021 ´ This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 0 10.5 Mile 1:31,680 1 inch = 0.5 mile TruckRoutesColorLetter.mxd Proposed Truck Routes Howard Street: West City Limits to Chicago Avenue Custer Avenue: Howard Street to Main Street Page 6 of 6 A18.Page 368 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Ordinance 31-O-22,Vacating the North-South Alley East of Central Park Avenue and North of Payne Street Date: May 9, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 31-O-22, Vacating the North-South Alley East of Central Park Avenue and North of Payne Street. Council Action: For Action Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 31-O-22 vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. Seven adjacent property owners have agreed to purchase the vacated area as indicated in Exhibits B - H. The table below indicates the properties that are purchasing the vacated alley ROW. A19.Page 369 of 607 Analysis: The City hired Second City Appraisal, LLC to prepare an appraisal of the alley ROW. In an Appraisal Report dated November 23, 2021, they determined that the market value - AS IS - on October 29, 2021 was $4.50 per square foot. On November 29, 2021 a letter was sent to all of the property owners adjacent to the alley to inform them that the alley ROW was for sale and inquired about their interest in purchasing the alley ROW. In response to these letters, the four property owners at the north end of the al ley requested that they City mark the location of the alley ROW so that they could determine what portion of the alley they might be interested in purchasing. Locating the alley ROW has been completed and a meeting is scheduled to discuss the matter with these property owners. The sale of the northern portion of the alley will occur at a later date. At the southern end of the alley, two property owners indicated that they were not interested in purchasing the alley and a follow up letter was sent to the property owner on the other side of the alley to determine if they were interested in purchasing the full 20' width of the alley, which they were. Based on this information the City sent letters to the seven property owners on the southern portion of the alley that were interested in purchasing the alley ROW. These letters, dated March 28, 2022, indicated the total cost to purchase the alley ROW, including the cost based on a $4.50/sf value, as well as a cost of $125 to prepare the legal description, a c ost of $200 for the plat of vacation, a cost of $100 for preparing the appraisal and a cost of $200 for staff time. All of the property owners at these locations have provided the City with a check for the purchase of the alley ROW indicated in the tabl e. These checks will be deposited upon successful adoption of the ordinances and prior to the City taking the plats of vacation to Cook County for recording of the transaction. A notice of intent to sell the property as a result of negotiated sale was p osted on the City's website and the notice was advertised in the newspaper on April 7, 2022, April 14, 2022 and on April 21, 2022. In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Page 2 of 20 A19.Page 370 of 607 Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and P ayne Street. Ordinance 31-O-22 was introduced on April 25, 2022. Attachments: Ordinance 31-O-22 Ordinance 93-O-21 Appraisal Summary Page 3 of 20 A19.Page 371 of 607 4/18/2022 31-O-22 AN ORDINANCE Vacating the North-South Alley East of Central Park Avenue and North of Payne Street WHEREAS, there exists in the City an approximately twenty (20) foot wide north-south alley located north of Payne Street and east of Central Park Avenue (“the Alley”); and WHEREAS, the corporate authorities of the City have determined that the Alley does not have any public benefit; and WHEREAS, certain property owners adjacent to the Alley, have requested the vacation of the Alley in the City of Evanston; and WHEREAS, a plat of a portion of the Alley has been created as set forth in Exhibit 1 attached hereto and incorporated within, which further divides the Alley into seven (7) distinct parcels as set forth in Exhibits B through H of Exhibit 1, attached hereto and incorporated within; and WHEREAS, the City Council believes the relief to the public from further burden and responsibility of maintain the Alley constitutes a public interest of the City to vacate the Alley; and WHEREAS, the property owners adjacent to the Alley (Chris and Holly Pickering; Dr. Melvin Goldstein; Zbigniew Osak; Mark McCarville; Daniel Page 4 of 20 A19.Page 372 of 607 31-O-22 ~2~ and Michelle Jordan; Adrienne and Yosef Camhi; and Amy Shoemaker) have agreed to certain terms and conditions in order to complete vacation of the Alley NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: That the north-south alley located north of Payne Street and east of Central Park Avenue legally described as: ALL OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOTS 5 TO 12, INCLUSIVE, AND LYING WEST OF AND ADJOINING LOT 13 AND THAT PART OF LOT 1 LYING SOUTH OF THE NORTH LINE OF SAID LOT 5 EXTENDED EAST TO THE WEST LINE OF SAID LOT 1 IN BLOCK 1 OF DAVID F. CURTIN’S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, BEING THE COMPLETE ALLEY LYING EAST OF LOTS 2 TO 12 AND WEST OF LOTS 1 AND 13 IN SAID BLOCK 1, IN COOK COUNTY, ILLINOIS. and depicted in the attached Plat, incorporated into this Ordinance as Exhibit 1, is hereby vacated, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1. Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. Page 5 of 20 A19.Page 373 of 607 31-O-22 ~3~ SECTION 3: That a certified copy of this Ordinance, together with a true and correct plat of said dedication, be recorded at the Office of the Recorder of Deeds in Cook County, Illinois. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 6 of 20 A19.Page 374 of 607 31-O-22 ~4~ EXHIBIT 1 Page 7 of 20 A19.Page 375 of 607 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062 5 Page 8 of 20 A19.Page 376 of 607 6Page 9 of 20A19.Page 377 of 607 7Page 10 of 20A19.Page 378 of 607 8Page 11 of 20A19.Page 379 of 607 9Page 12 of 20 A19.Page 380 of 607 10Page 13 of 20A19.Page 381 of 607 11Page 14 of 20A19.Page 382 of 607 12Page 15 of 20A19.Page 383 of 607 9/9/2021 93-O-21 AN ORDINANCE Authorizing the City Manager to Negotiate the Sale Of City-Owned Real Property Located East of Central Park Avenue, Between Grant Street and Payne Street NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager, or her authorized designee, is hereby authorized and directed to negotiate the sale of City-owned real property displayed and highlighted in Exhibit A attached hereto and incorporated herein by reference. SECTION 2: The real estate subject to the sale is a City-owned alley located east of Central Park Avenue, between Grant Street and Payne Street in Evanston, Illinois (the “Subject Property”). SECTION 3: Pursuant to Subsection 1-17-4-2(B) of the Evanston City Code of 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the elected Councilmembers is required to accept the recommendation of the City Manager on the negotiation authorized herein. The City reserves the right to reject any and all negotiations. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 16 of 20 A19.Page 384 of 607 93-O-21 ~2~ SECTION 6: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2021 Adopted:___________________, 2021 Approved: __________________________, 2021 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 17 of 20 A19.Page 385 of 607 93-O-21 ~3~ EXHIBIT A MAP OF CITY-OWNED REAL PROPERTY Page 18 of 20 A19.Page 386 of 607 GRANT STREET PUBLIC ALLEY LYING EAST OF CENTRAL PARK AVENUE BETWEEN GRANT STREET AND PAYNE STREET, EVANSTON, ILLINOIS. PLAT of VACATION 450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM PRELIMNARY 4-23-21 PAYNE STREETCENTRAL PARKAVENUELINCOLNWOODDRIVE20FOOTPUBLICALLEYHEREBYVACATEDDIRECTOR OF COMMUNITY DEVELOPMENT CERTIFICATE: DIRECTOR OF PUBLIC WORKS CERTIFICATE: CITY COLLECTOR CERTIFICATE: CORPORATION COUNSEL CERTIFICATE : CITY CLERK CERTIFICATE: LAND SURVEYOR'S CERTIFICATE: COUNTY CLERK CERTIFICATE: NOTE: PRELIMNARY 4-23-21 Page 19 of 20 A19.Page 387 of 607 Page 20 of 20 A19.Page 388 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Ordinance 35-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2949 Payne Street Date: May 9, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 35 -O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2949 Payne Street Council Action: For Action Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 31-O-22, being considered for introduction on April 25, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 35-O-22, would sell a portion of the vacated alley (5,131.6 square feet) to Chris and Holly Pickering who are the owners of the property at 2949 Payne Street a portion of which lies east of and adjacent to the vacated alley for the amount of $23,717.20. Analysis: A notice of intent to sell the property as a result of negotiated sale was posted on the City's website and the notice was advertised in the newspaper on April 7, 2022, April 14, 2022 and on April 21, 2022. A20.Page 389 of 607 In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Ordinance 35 -O-22 was introduced on April 25, 2022. Attachments: 35-O-22 Selling Vacated Portion of Central Park Alley to 2949 Payne St Page 2 of 7 A20.Page 390 of 607 4/25/2022 35-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2949 Payne Street WHEREAS, Chris and Holly Pickering, owners of real property located at 2949 Payne Street, have agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, north of Payne Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11- 410-016-0000; and WHEREAS, this portion of public land north of Payne Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, Chris and Holly Pickering are the owners of the property located at 2949 Payne Street a portion of which lies east of and adjacent to the Subject Property; and WHEREAS, Chris and Holly Pickering desire to acquire the vacated property and incorporate it into 2949 Payne Street; and WHEREAS, Chris and Holly Pickering will add the Subject Property into their property and do hereby agree to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 7 A20.Page 391 of 607 35-O-22 SECTION 1: The certain portion of public land east of Central Park Avenue, north of Payne Street, legally described as: THE EAST HALF OF THE 20 FOOT WIDE ALLEY LYING WEST OF AND ADJOINING LOT 13 AND NORTH OF THE NORTH LINE OF LOT 11 EXTENDED EAST TO THE WEST LINE OF LOT 13, ALSO ALL OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOTS 11 AND 12 AND WEST AND ADJOINING LOT 13 SOUTH OF THE NORTH LINE OF LOT 11 EXTENDED EAST TO THE WEST LINE OF LOT 13, IN BLOCK 1 OF DAVID F. CURTIN’S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit 1 , is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1.Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. 2.Said vacated property shall be conveyed to Chris and Holly Pickering upon their payment to the City of Evanston the sum of twenty three thousand seven hundred seventeen dollars and twenty cents ($23,717.20). 3.In the event of litigation, Chris and Holly Pickering will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ~2~ Page 4 of 7 A20.Page 392 of 607 35-O-22 SECTION 3: If any provision of Ordinance 35 -O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 35-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel ~3~ Page 5 of 7 A20.Page 393 of 607 35-O-22 EXHIBIT 1 PLAT OF VACATION ~4~ Page 6 of 7 A20.Page 394 of 607 35-O-22 ~5~ Page 7 of 7 A20.Page 395 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Ordinance 36-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2223 Central Park Avenue Date: May 9, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 36 -O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2223 Central Park Avenue Council Action: For Action Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 31-O-22, being considered for introduction on April 25, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 36-O-22, would sell a portion of the vacated alley (1,400.6 square feet) to Dr. Melvin Goldstein, who is the owner of the property at 2223 Central Park Avenue a portion of which lies west of and adjacent to the vacated alley for the amount of $6,927.20. Analysis: A notice of intent to sell the property as a result of negotiated sale was posted on the City's website and the notice was advertised in the newspaper on April 7, 2022, April 14, 2022 and on April 21, 2022. A21.Page 396 of 607 In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Ordinance 36 -O-22 was introduced on April 25, 2022. Attachments: 36-O-22 Selling Vacated Portion of Central Park Alley to 2223 Central Park Ave - Attachment - Pdf Page 2 of 7 A21.Page 397 of 607 4/25/2022 36-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2223 Central Park Avenue WHEREAS, Dr. Melvin Goldstein, owner of real property located at 2223 Central Park Avenue, has agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, north of Payne Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11- 410-004-0000; and WHEREAS, this portion of public land north of Payne Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, Dr. Goldstein is the owner of the property located at 2223 Central Park Avenue, a portion of which lies west of and adjacent to the Subject Property; and WHEREAS, Dr. Goldstein desires to acquire the vacated property and incorporate it into 2223 Central Park Avenue; and WHEREAS, Dr. Goldstein will add the Subject Property into his property and hereby agrees to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 7 A21.Page 398 of 607 36-O-22 SECTION 1: The certain portion of public land east of Central Park Avenue, north of Payne Street, legally described as: ALL OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOT 5 AND WEST OF AND ADJOINING THAT PART OF LOT 1 LYING BETWEEN THE NORTH AND SOUTH LINES OF LOT 5 EXTENDED EAST TO THE EAST LINE OF SAID LOT 1, IN BLOCK 1 OF DAVID F. CURTIN’S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit 1, is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1.Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. 2.Said vacated property shall be conveyed to Dr. Melvin Goldstein upon his payment to the City of Evanston the sum of six thousand nine hundred twenty-seven dollars and seventy cents ($6,927.70). 3.In the event of litigation, Dr. Goldstein will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of Ordinance 36 -O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, ~2~ Page 4 of 7 A21.Page 399 of 607 36-O-22 such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 36-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel ~3~ Page 5 of 7 A21.Page 400 of 607 36-O-22 EXHIBIT 1 PLAT OF VACATION ~4~ Page 6 of 7 A21.Page 401 of 607 36-O-22 ~5~ Page 7 of 7 A21.Page 402 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Ordinance 37-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2209 Central Park Avenue Date: May 9, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 37 -O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2209 Central Park Avenue Council Action: For Action Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 31-O-22, being considered for introduction on April 25, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 37-O-22, would sell a portion of the vacated alley (700.0 square feet) to Mr. Zbigniew Osak, who is the owner of the property at 2209 Central Park Aven ue a portion of which lies west of and adjacent to the vacated alley for the amount of $3,3775.00. Analysis: A notice of intent to sell the property as a result of negotiated sale was posted on the City's website and the notice was advertised in the newspaper on April 7, 2022, April 14, 2022 and on April 21, 2022. A22.Page 403 of 607 In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Ordinance 37 -O-22 was introduced on April 25, 2022. Attachments: 37-O-22 Selling Vacated Portion of Central Park Alley to 2209 Central Park Ave - Attachment - Pdf Page 2 of 7 A22.Page 404 of 607 4/25/2022 37-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2209 Central Park Avenue WHEREAS, Zbigniew Osak, owner of real property located at 2209 Central Park Avenue, has agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, north of Payne Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11- 410-007-0000; and WHEREAS, this portion of public land north of Payne Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, Mr. Osak is the owner of the property located at 2209 Central Park Avenue, a portion of which lies west of and adjacent to the Subject Property; and WHEREAS, Mr. Osak desires to acquire the vacated property and incorporate it into 2209 Central Park Avenue; and WHEREAS, Mr. Osak will add the Subject Property into his property and hereby agrees to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The certain portion of public land east of Central Park Avenue, north of Payne Street, legally described as: Page 3 of 7 A22.Page 405 of 607 37-O-22 THE WEST HALF OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOT 8 AND BETWEEN THE NORTH AND SOUTH LINES OF LOT 8 EXTENDED EAST TO THE CENTER LINE OF SAID ALLEY, IN BLOCK 1 OF DAVID F. CURTIN’S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit 1, is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1.Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. 2.Said vacated property shall be conveyed to Mr. Osak upon his payment to the City of Evanston the sum of three thousand seven hundred seventy- five dollars ($3,775.). 3.In the event of litigation, Mr. Osak will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of Ordinance 37 -O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that ~2~ Page 4 of 7 A22.Page 406 of 607 37-O-22 can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 37-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel ~3~ Page 5 of 7 A22.Page 407 of 607 37-O-22 EXHIBIT 1 PLAT OF VACATION ~4~ Page 6 of 7 A22.Page 408 of 607 37-O-22 ~5~ Page 7 of 7 A22.Page 409 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Ordinance 38-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2219 Central Park Avenue Date: May 9, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 38 -O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2219 Central Park Avenue Council Action: For Action Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 31-O-22, being considered for introduction on April 25, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 38-O-22, would sell a portion of the vacated alley (1,400.0 square feet) to Mr. Mark McCarville, who is the owner of the property at 2219 Central Park Avenue a portion of which lies west of and adjacent to the vacated alley for the amount of $6,925.00. Analysis: A notice of intent to sell the property as a result of negotiated sale was posted on the City's website and the notice was advertised in the newspaper on April 7, 2022, April 14, 2022 and on April 21, 2022. A23.Page 410 of 607 In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Ordinance 38 -O-22 was introduced on April 25, 2022. Attachments: 38-O-22 Selling Vacated Portion of Central Park Alley to 2219 Central Park Ave Page 2 of 7 A23.Page 411 of 607 4/25/2022 38-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2219 Central Park Avenue WHEREAS, Mark McCarville, owner of real property located at 2219 Central Park Avenue, has agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, north of Payne Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11- 410-005-0000; and WHEREAS, this portion of public land north of Payne Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, Mr. McCarville is the owner of the property located at 2219 Central Park Avenue, a portion of which lies west of and adjacent to the Subject Property; and WHEREAS, Mr. McCarville desires to acquire the vacated property and incorporate it into 2219 Central Park Avenue; and WHEREAS, Mr. McCarville will add the Subject Property into his property and hereby agrees to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 7 A23.Page 412 of 607 38-O-22 SECTION 1: The certain portion of public land east of Central Park Avenue, north of Payne Street, legally described as: ALL OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOT 6 AND WEST OF AND ADJOINING THAT PART OF LOT 1 LYING BETWEEN THE NORTH AND SOUTH LINES OF LOT 6 EXTENDED EAST TO THE EAST LINE OF SAID LOT 1, IN BLOCK 1 OF DAVID F. CURTIN’S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit 1 , is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1.Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. 2.Said vacated property shall be conveyed to Mr. McCarville upon his payment to the City of Evanston the sum of six thousand nine hundred twenty-five dollars ($6,925.). 3.In the event of litigation, Mr. McCarville will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ~2~ Page 4 of 7 A23.Page 413 of 607 38-O-22 SECTION 3: If any provision of Ordinance 38 -O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 38-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel ~3~ Page 5 of 7 A23.Page 414 of 607 38-O-22 EXHIBIT 1 PLAT OF VACATION ~4~ Page 6 of 7 A23.Page 415 of 607 38-O-22 ~5~ Page 7 of 7 A23.Page 416 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Ordinance 39-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2215 Central Park Avenue Date: May 9, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 39 -O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2215 Central Park Avenue Council Action: For Action Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 31-O-22, being considered for introduction on April 25, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 39-O-22, would sell a portion of the vacated alley (1,400.0 square feet) to Daniel and Michelle Jordan, who are the owners of the property at 2215 Cent ral Park Avenue a portion of which lies west of and adjacent to the vacated alley for the amount of $6,925.00. Analysis: A24.Page 417 of 607 A notice of intent to sell the property as a result of negotiated sale was posted on the City's website and the notice was advertised in the newspaper on April 7, 2022, April 14, 2022 and on April 21, 2022. In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Ordinance 39 -O-22 was introduced on April 25, 2022. Attachments: 39-O-22 Selling Vacated Portion of Central Park Alley to 2215 Central Park Ave Page 2 of 7 A24.Page 418 of 607 4/25/2022 39-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2215 Central Park Avenue WHEREAS, Daniel and Michelle Jordan, owners of real property located at 2215 Central Park Avenue, have agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, north of Payne Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11-410-006-0000; and WHEREAS, this portion of public land north of Payne Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, Mr. and Mrs. Jordan are the owners of the property located at 2215 Central Park Avenue, a portion of which lies west of and adjacent to the Subject Property; and WHEREAS, Mr. and Mrs. Jordan desire to acquire the vacated property and incorporate it into 2215 Central Park Avenue; and WHEREAS, Mr. and Mrs. Jordan will add the Subject Property into their property and hereby agree to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 7 A24.Page 419 of 607 39-O-22 SECTION 1: The certain portion of public land east of Central Park Avenue, north of Payne Street, legally described as: ALL OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOT 7 AND WEST OF AND ADJOINING THAT PART OF LOT 1 LYING BETWEEN THE NORTH AND SOUTH LINES OF LOT 7 EXTENDED EAST TO THE EAST LINE OF SAID LOT 1, IN BLOCK 1 OF DAVID F. CURTIN’S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit 1, is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1.Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. 2.Said vacated property shall be conveyed to Mr. and Mrs. Jordan upon their payment to the City of Evanston the sum of six thousand nine hundred twenty-five dollars ($6,925.). 3.In the event of litigation, Mr. and Mrs. Jordan will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ~2~ Page 4 of 7 A24.Page 420 of 607 39-O-22 SECTION 3: If any provision of Ordinance 39 -O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 39-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel ~3~ Page 5 of 7 A24.Page 421 of 607 39-O-22 EXHIBIT 1 PLAT OF VACATION ~4~ Page 6 of 7 A24.Page 422 of 607 39-O-22 ~5~ Page 7 of 7 A24.Page 423 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Ordinance 40-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2205 Central Park Avenue Date: May 9, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 40 -O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2205 Central Park Avenue Council Action: For Action Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 31-O-22, being considered for introduction on April 25, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 40-O-22, would sell a portion of the vacated alley (700.0 square feet) to Adrienne and Yosef Camhi, who are the owners of the property at 2205 Central Park Avenue a portion of which lies west of and adjacent to the vacated alley for the amount of $3,775.00. Analysis: A25.Page 424 of 607 A notice of intent to sell the property as a result of negotiated sale was posted on the City's website and the notice was advertised in the newspaper on April 7, 2022, April 14, 2022 and on April 21, 2022. In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Ordinance 40 -O-22 was introduced on April 25, 2022. Attachments: 40-O-22 Selling Vacated Portion of Central Park Alley to 2205 Central Park Ave Page 2 of 7 A25.Page 425 of 607 4/25/2022 40-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2205 Central Park Avenue WHEREAS, Adrienne and Yosef Camhi, owners of real property located at 2205 Central Park Avenue, have agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, north of Payne Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11-410-008-0000; and WHEREAS, this portion of public land north of Payne Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, Mr. and Mrs. Camhi are the owners of the property located at 2205 Central Park Avenue, a portion of which lies west of and adjacent to the Subject Property; and WHEREAS, Mr. and Mrs. Camhi desire to acquire the vacated property and incorporate it into 2205 Central Park Avenue; and WHEREAS, Mr. and Mrs. Camhi will add the Subject Property into their property and hereby agree to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 7 A25.Page 426 of 607 40-O-22 SECTION 1: The certain portion of public land east of Central Park Avenue, north of Payne Street, legally described as: THE WEST HALF OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOT 9 AND BETWEEN THE NORTH AND SOUTH LINES OF LOT 9 EXTENDED EAST TO THE CENTER LINE OF SAID ALLEY, IN BLOCK 1 OF DAVID F. CURTIN’S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit 1, is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1.Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. 2.Said vacated property shall be conveyed to Mr. and Mrs. Camhi upon their payment to the City of Evanston the sum of three thousand seven hundred seventy-five dollars ($3,775.). 3.In the event of litigation, Mr. and Mrs. Camhi will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ~2~ Page 4 of 7 A25.Page 427 of 607 40-O-22 SECTION 3: If any provision of Ordinance 40 -O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 40-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel ~3~ Page 5 of 7 A25.Page 428 of 607 40-O-22 EXHIBIT 1 PLAT OF VACATION ~4~ Page 6 of 7 A25.Page 429 of 607 40-O-22 ~5~ Page 7 of 7 A25.Page 430 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Interim Deputy City Manager Subject: Ordinance 41-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2153 Central Park Avenue Date: May 9, 2022 Recommended Action: Staff recommends City Council adoption of Ordinance 41 -O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2153 Central Park Avenue Council Action: For Action Summary: On October 11, 2021, the City Council adopted Ordinance 93 -O-21 authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. The City owns a 20 -foot wide right-of-way (ROW) for an alley at this location, but the land was never developed into an alley and remains mostly a grass turf area that the adjacent property owners are using as private property, enclosing the right-of-way with fences and/or placing a paved driveway. Ordinance 31-O-22, being considered for introduction on April 25, 2022, vacates the City property which would allow the various portions of the alley to be sold to the adjacent property owners. This Ordinance, Ordinance 41-O-22, would sell a portion of the vacated alley (700.0 square feet) to Amy Shoemaker, who is the owner of the property at 2153 Central Park Avenue a portion of which lies west of and adjacent to the vacated alley for the amount of $3,775.00. Analysis: A notice of intent to sell the property as a result of negotiated sale was posted on the City's website and the notice was advertised in the newspaper on April 7, 2022, April 14, 2022 and on April 21, 2022. A26.Page 431 of 607 In accordance with City Code 1-17-4-2. – SALE OF REAL PROPERTY, the adoption of this ordinance requires two-thirds (2/3) vote of the Council members. Legislative History: The City Council adopted Ordinance 93-O-21 on October 11, 2021, authorizing the City Manager to negotiate the sale of City-Owned Real Property located East of Central Park Avenue, between Grant Street and Payne Street. Ordinance 41 -O-22 was introduced on April 25, 2022. Attachments: 41-O-22 Selling Vacated Portion of Central Park Alley to 2153 Central Park Ave - Attachment - Pdf Page 2 of 7 A26.Page 432 of 607 4/25/2022 41-O-22 AN ORDINANCE Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2153 Central Park Avenue WHEREAS, Amy Shoemaker, owner of real property located at 2153 Central Park Avenue, has agreed to compensate the City in an amount which, in the judgment of the corporate authorities, is the fair market value, for a portion of vacated public land east of Central Park Avenue, north of Payne Street, in the City of Evanston (“Subject Property”), which is adjacent to part of Property Index Number (“PIN”) 10-11- 410-009-0000; and WHEREAS, this portion of public land north of Payne Street, east of Central Park Avenue, serves no public purpose; and WHEREAS, Ms. Shoemaker is the owner of the property located at 2153 Central Park Avenue, a portion of which lies west of and adjacent to the Subject Property; and WHEREAS, Ms. Shoemaker desires to acquire the vacated property and incorporate it into 2153 Central Park Avenue; and WHEREAS, Ms. Shoemaker will add the Subject Property into her property and hereby agrees to provide a high level of maintenance of the property; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 7 A26.Page 433 of 607 41-O-22 SECTION 1: The certain portion of public land east of Central Park Avenue, north of Payne Street, legally described as: THE WEST HALF OF THE 20 FOOT WIDE ALLEY LYING EAST OF AND ADJOINING LOT 10 AND BETWEEN THE NORTH AND SOUTH LINES OF LOT 10 EXTENDED EAST TO THE CENTER LINE OF SAID ALLEY, IN BLOCK 1 OF DAVID F. CURTIN’S SECOND ADDITION TO LINCOLNWOOD IN SECTION 11, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. And depicted in the Plat of Vacation, attached hereto as Exhibit 1, is vacated and closed, inasmuch as the corporate authorities of the City of Evanston have determined that the public interest will be served by the aforesaid vacation, provided that said vacation shall be subject to the following terms and conditions: 1.Said vacation shall be subject to the usual easements for public utilities, including, but not limited to, such rights-of-way, license and easement rights to such equipment as is presently installed and located on those portions of the public right-of-way hereby closed and the rights of ingress and egress for the maintenance, renewal and reconstruction thereof. 2.Said vacated property shall be conveyed to Ms. Shoemaker upon her payment to the City of Evanston the sum of three thousand seven hundred seventy-five dollars ($3,775.). 3.In the event of litigation, Ms. Shoemaker will hold the City of Evanston harmless and defend it against any lawsuits resulting from the subject vacation. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. ~2~ Page 4 of 7 A26.Page 434 of 607 41-O-22 SECTION 3: If any provision of Ordinance 41 -O-22 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 4: Ordinance 41-O-22 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel ~3~ Page 5 of 7 A26.Page 435 of 607 41-O-22 EXHIBIT 1 PLAT OF VACATION ~4~ Page 6 of 7 A26.Page 436 of 607 41-O-22 ~5~ Page 7 of 7 A26.Page 437 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Johanna Nyden, Director of Community Development CC: Michael Griffith, Planner Subject: Resolution 28-R-22 Approving a Plat of Subdivision for 2635 Crawford Avenue Date: May 9, 2022 Recommended Action: Staff recommends approval of Resolution 28-R-22 approving a plat of subdivision for the property located at 2635 Crawford Avenue. The property is located on the east/northeast side of Crawford Avenue west/northwest of Gross Point Road. Council Action: For Action Summary: Andrew Gallimore, applicant, requests approval of a plat of subdivision for the property located at 2635 Crawford Avenue. The property is currently vacant. The existing lot of record is 12,441.13 square feet (0.288 acres) with 49.6 feet of street frontage. A 16-foot wide improved alley runs along the southeast side of the property and an 8-foot wide undeveloped alley right- of-way, obstructed by fences, runs along the rear of the property. The proposed plat of subdivision creates two lots, Lot 1 at 5,786 square feet and Lot 2 at 6,659 square feet where 5,000 square feet is the minimum required. The minimum required lot width is 35 feet. Lot width is measured as follows per Zoning Code Section 6-18-3 - Definitions: (A) The distance between the side lot lines measured across the rear of the required front yard; or (B) One hundred twenty-five percent (125%) of the distance between the side lot lines at the point where said side lot lines intersect the street, whichever is shorter. P1.Page 438 of 607 Lot 1 lot width, a minor variation was granted reducing the required lot width from 35 feet to 18.6 (measured at 125% of the distance along the street right-of-way or 23.25 feet, the shorter of the two ways to measure lot width) subject to Lot 1 not being eligible for a curb cu t off Crawford Avenue, case no. 22ZMNV-0009. Lot 1 also features a compliant lot width of 36.5 feet at the front setback line. Lot 2 features a compliant lot width of 31 feet (measured at 125% of the distance along the street right-of-way or 38.75 feet, or measured at 35 feet at the front setback line). The Public Works Agency provided a memo dated March 30, 2022, regarding right -of-way dedication, infrastructure easements, sanitary sewer and water service connections, and stating an access easement is needed for Lot 1. Memo is attached. The proposed plat provides an 8-foot wide access easement across the rear of Lot 2 to provide access to Lot 1 since the existing alley at the rear of the lot is undeveloped and obstructed. The applicant intends to use the 8-foot wide access easement plus a portion of the existing undeveloped alley that is adjacent to the easement for driveway access to Lot 1. The usable driveway would be approximately 12 feet wide. In consideration of the easement/alley access, staff recommends approval of the proposed plat of subdivision. No new curb cuts to Crawford Avenue will be needed or allowed for either new lot. Attachments: 28-R-22 Approving Plat of Subdivision 2635 Crawford MINOR VARIATION DETERMINATION - 2635 CRAWFORD AVE - 03.15.22 PWA REPORT - 2635 CRAWFORD AVE - 03.30.22 Page 2 of 10 P1.Page 439 of 607 4/4/2022 28-R-22 A RESOLUTION Approving a Plat of Subdivision for 2635 Crawford Avenue WHEREAS, pursuant to Subsection 4-11-1(B) of the Evanston City Code of 2012, as amended (the “City Code”), the City Council may approve of a plat by means of a resolution; and WHEREAS, the City intends to subdivide the property located at 2635 Crawford Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council hereby finds that the proposed plat complies with all applicable provisions of Title 4, Chapter 11 of the City Code , subject to certain conditions, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Title 4, Chapter 11 of the City Code, the City Council hereby approves the proposed Plat of Subdivision, attached hereto as Exhibit B and incorporated herein by reference, subject to the following conditions: (A) The execution of subdivision shall be recorded within twelve (12) months of City Council approval; and (B) Any development(s) shall be in substantial comp liance with all documents and testimony submitted herein. Page 3 of 10 P1.Page 440 of 607 28-R-22 ~2~ SECTION 3: The City Manager and/or his designee(s) is/are hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, any documents necessary to implement the terms of this resolution. SECTION 4: This resolution shall be in full force and effect from and after the date of its passage and approval in the manner required by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 10 P1.Page 441 of 607 28-R-22 ~3~ EXHIBIT A Legal Description LOT 6 IN BLOCK 4 IN FIRST ADDITION TO EVANSTON HIGHLANDS, BEING A SUBDIVISION OF LOT 45 IN COUNTY CLERK’S DIVISION OF THE WEST 1/2 (EXCEPT SEEGER’S SUBDIVISION) OF FRACTIONAL SECTION 33, TOWNSHIP 42 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED JUNE 3, 1924, AS DOCUMENT NO. 8465370, ALL IN COOK COUNTY, ILLINOIS (EXCEPT THAT PART OF LOT 6 VACATED PER PLAT OF VACATION RECORDED SEPTEMBER 30, 1926, AS DOCUMENT NO. 11887315). PIN(s): 05-55-311-035-0000 COMMONLY KNOWN AS: 2635 CRAWFORD AVENUE, EVANSTON, ILLINOIS Page 5 of 10 P1.Page 442 of 607 28-R-22 ~4~ EXHIBIT B Plat of Subdivision Page 6 of 10 P1.Page 443 of 607 Page 7 of 10P1.Page 444 of 607 PUBLIC NOTICE OF AN ADMINISTRATIVE VARIATION APPROVAL You are receiving this notice because, according to our records, you own property within 250 feet of the subject property: 2635 Crawford Ave., Case 22ZMNV-0009 Notice Date: March 15, 2022 Minor Variation Applicant: Andrew Gallimore Zoning District: R2 Preservation/Landmark: NA The minor variation from the zoning ordinance requirement has been APPROVED. The variation provides relief from Section 6-8-3-5, that states the minimum required lot width is 35’. The lot width is measured at the required front yard setback of 27’ or 125% of the distance along the street right-of-way whichever is less. The applicant has been GRANTED zoning relief to subdivide the lot into 2 lots with a proposed lot width of 22.75’ for Lot 1 (west lot), 125% of the distance along the street right-of-way subject to the west lot is not eligible for a curb cut off Crawford Avenue, finding that the standards for minor variation from the zoning ordinance have been met. The applicant or an adjacent property owner may appeal a decision of the Zoning Administrator to the Zoning Board of Appeals by submitting an Appeal Application within 10 working days of the date of this notification. Due to COVID-19, the Evanston Civic Center and the Zoning Office are closed to the public. To view the full application, submit questions or comments, please send comments/questions to Michael Griffith, Zoning Office, via e -mail at Page 8 of 10P1.Page 445 of 607 To: Johanna Leonard, Community Development Director From: Edgar Cano, Interim Public Works Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Subject: Subdivision of 2635 Crawford Avenue Public Works Director Report Date: March 30, 2022 Upon review of the proposed subdivision, and as required by Section 4-11-1 of the City Code, the Public Works Agency Director and the City Engineer submit the following report for the new subdivision located at 2635 Crawford Avenue. Right-of-Way to be Dedicated to the City of Evanston None. Infrastructure Easements to be Granted to the City of Evanston None. Public Improvements to be Constructed on Behalf of the City of Evanston Sewer: The location of the existing sewer service will need to be identified by the Owner. As the lots are developed, each lot will be required to install their own sewer service connected to the 24” sewer main located on Crawford Avenue. Any existing sewer services not used will need to be capped at the sewer main. Water: Two 1” copper water services have been stubbed out for this property, one labeled “2635 Crawford” in the City records, and the other labeled “2637 Crawford”. Depending on where they are physically located compared to the lot division line, it is likely that both of them lead to the same lot. As these lots are developed, each lot must have its own water have its own water service connected to the 6” water main on the north side of Crawford that does not encroach on the other lot. Any previously stubbed out water service that is not used needs to be disconnected at the water main prior to the development of either lot. Memorandum Page 9 of 10 P1.Page 446 of 607 Bond Requirements to Guarantee Future Infrastructure Improvements None. Other Requirements Driveway Easement: Because the alley serving this area is undeveloped, a 15 foot wide access easement, free of trees and/or other obstacles, must be provided for ingress/egress for Lot 1 across the rear of Lot 2. No curb cuts for driveway access to Crawford will be allowed for either lot. Page 10 of 10 P1.Page 447 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Alison Leipsiger, Policy Coordinator Subject: Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project Review (DAPR)" of the City Code Date: May 9, 2022 Recommended Action: Staff has prepared Ordinance 34-0-22, the modification of the Design and Project Review Committee, for consideration based on a referral from Councilmember Suffredin. Council Action: For Introduction Summary: Per Councilmember Suffredin's referral, Ordinance 34-0-22 eliminates the Design and Project Review, or DAPR, Committee, and replaces it with a process by which staff will review and approve projects, and creates provisions for requested reviews and appeals. DAPR is a currently a committee comprised of 12 voting staff members and is subject to Open Meeting Acts requirements. Meetings are held during the work day, making it difficult for the public to participate. By removing the formal committee process but still allowing for public input through an online submission tool, the public can still provide feedback and concerns, staff can still review and approve projects, all while eliminating the staff time needed to go through a formal committee process and eliminating the barrier for the public of having to attend a committee meeting in the middle of the work day, which is often not an option for many residents. Legislative History: This item was tabled at the April 25, 2022 meeting until the next Planning & Development Committee meeting on May 9, 2022. Staff will be available to provide a presentation and overview of the Design and Project Review Committee. Attachments: 34-O-22 Amending 4-14 of the City Code P2.Page 448 of 607 4/25/2022 34-O-22 AN ORDINANCE Amending Title 4, Chapter 14, “Design and Project Review (DAPR)” of the City Code BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Title 4, Chapter 14, “Design and Project Review (DAPR)” of the Evanston City Code of 2012, as amended, is hereby deleted and to read as follows: CHAPTER 14 DESIGN AND PROJECT REVIEW (DAPR) 4-14-1. STATEMENT OF PURPOSE. (A)Objective. Design and project review is a procedure for the review of proposed developments or redevelopments to ensure they are compatible with adjacent development by taking into account the relationship of the new development to its surroundings with review and discussion by members of City staff and community members from various disciplines. Design and project review also includes sign review. (B)Address Details Not Covered. The purpose of design and project review is to go beyond the basic zoning requirements and to deal with the site details on which zoning and other codes are silent. Design and project review is not a substitute for zoning. (C)Elements Examined. In carrying out the purpose of Design and Project Review, the following are examples of elements which are examined: 1. Parking arrangement. 2. Circulation. 3. Traffic access. 4. Building location on the site. 5. Landscaping. Page 2 of 12 P2.Page 449 of 607 6. Signage. 7. Drainage. 8. Exterior building design and materials. 9. Emergency phone structure, as defined in City Code Section 6-18-3. 10. Small cell height waiver requests, as required in City Code Subsection 7-16- 3(C)(9). (D)Authority Limited. Design and project review does not have any authority to determine land use. and in certain circumstances acts as a recommending body to the Zoning Board of Appeals and/or the Plan Commission. (E)Result of Review Process. In addition to upgrading site development planning, the City hopes to create a process which will expedite the review of development proposals through providing a coordinated staff review. (F)Authority Related to Sign Regulations. The Design and Project Review Committee is also vested with the following jurisdiction and authority: 1.Sign Administrator Appeals. The Design and Project Review Committee will hear all appeals from any order, requirement, decision, determination, or interpretation of the Sign Administrator acting within the authority vested from Title 4, Chapter 10 of the Evanston City Code, "Sign Regulations," and make written findings and decisions for the disposition of such appeals. For this subsection only, the Design and Project Review Committee will exclusively follow the procedures set forth in City Code Section 4-10-15, "Appeals." 2.Sign Variations. The Design and Project Review Committee will hear all petitions for variations from the provisions of Title 4, Chapter 10 of the Evanston City Code, "Sign Regulations," make written findings, and approve, modify, approve with conditions or deny such petitions for variations. For this subsection only, the Design and Project Review Committee will exclusively follow the procedures set forth in City Code Section 4-10-16, "Variations." 3.Unified Business Center Signage. The Design and Project Review Committee shall hear all requests for the establishment or amendment of comprehensive sign plans for unified business centers, make written findings, and approve, modify, approve with conditions or deny such requests. For this subsection only, the Design and Project Review Committee will exclusively follow the procedures set forth in City Code Section 4-10-17, "Unified Business Centers." 4-14-1-1. DESIGN AND PROJECT REVIEW COMMITTEE. (A)Membership. The membership of the Design and Project Review Committee is composed of two (2) groups: (1) voting members; and (2) advisory members. Voting members shall be the only class of members entitled to vote on any matter put before the Design and Project Review Committee. Advisory members shall provide the Design and Project Review Committee with insight related to their area of expertise as the Committee as a whole discusses each matter. In the case of Page 3 of 12 P2.Page 450 of 607 City Staff, the named member may designate a department member to attend in his/her stead. The following are the list of members: Voting members: 1. Representative from City Manager's Office/Economic Development Division; 2. Director of Community Development; 3. Director of Public Works Agency or Representative; 4. City Engineer; 5. Representative from the Fire Department; 6. Planning and Zoning Manager; 7. Representatives from the Planning and Zoning Division (2); 8. Manager of Building and Inspection Services; 9. Representative from the Public Works Agency, Water Production Bureau; 10. Civil Engineer/Storm Water Management; 11. Transportation and Mobility Coordinator; 12. Sustainability Coordinator. Non-Voting Committee Advisors: 1. Traffic Engineer; 2. Representative from Administrative Services/Parking Services Manager; 3. Housing and Grants Administrator; 4. Representative from the Parks and Recreation Department; 5. Representative from the Police Department; 6. Certified arborist from the Public Works Agency; 7. Representative from the Health Department; and 8. An architect or urban designer who is employed in Evanston or is a resident of Evanston and appointed by the Mayor with the advice and consent of the City Council. Said mayoral appointment shall be for a term of no longer than two (2) years. (B)Officers. 1. The officers of the Committee shall consist of the Chair, Vice-Chair and Secretary. 2. The Director of Community Development shall preside as the Chair of the Committee. 3. The Planning and Zoning Manager shall serve as the Vice-Chair of the Committee. Page 4 of 12 P2.Page 451 of 607 4. Staff from the Planning and Zoning Division shall serve as the Secretary of the Committee. 5. The Chair, or his/her designee, shall supervise the Committee and shall preside at all Committee meetings. 6. The Vice-Chair, in the absence of the Chair, shall perform all duties and exercise all powers of the Chair. 7. The Secretary shall: a. Be custodian of the active files of the Committee and keep all of the records. b. Conduct the correspondence of the Committee. c. Promptly prepare and distribute a meeting agenda in consultation with the Chair. The rules shall be reviewed regularly and monitored to ensure consistency with the policies and priorities of the City Council. d. Record the names and addresses of all persons appearing before the Committee. e. Keep records of the Committee's official actions and prepare meetings. f. Record each member's vote for every question, whether or not each member was present for the vote, and if a member abstained from voting for a particular question. g. Perform such additional duties as may be requested by the Chair or Committee. (C)Voting. Voting privileges are extended to voting members listed under Section 14- 4-1-1(A). Advisory members shall abstain from voting. (D)Objective. Such a review will bring together staff from various departments to meet with developers to help resolve any site or appearance problems and more directly communicate the City's requirements. By identifying the applicable codes and ordinances through this process, costly delays from oversights or incomplete applications may be avoided. In such joint meetings, there is opportunity for exchange between all affected parties which should improve communications and also provide the developer with professional expertise in site and building design. The resulting design should also promote efficiency and economy in providing any necessary City services. Beyond the specific improvements to the site itself, design and project review should help reduce adverse impact, promote harmony of development with its surroundings and maintain property values. 4-14-2. DEVELOPMENTS REQUIRING DESIGN AND PROJECT REVIEW APPROVAL PRIOR TO ISSUANCE OF BUILDING PERMIT. (A) The following are developments requiring Design and Project Review approval prior to issuance of building permits for the development: Page 5 of 12 P2.Page 452 of 607 1. Construction of a new building or structure, or modifications to the exterior of an existing structure (including additions) for any land use requiring a building permit. 2. Developments requiring a zoning variation. 3. Developments requiring a zoning ordinance text or map amendment. 4. All planned developments. 5. All municipal or other public developments. 6. Any proposed developments for which parking is to be located off-site. 7. All development proposals for which public and/or quasi-public financial assistance has been requested. 8. Emergency phone structures, as defined in City Code Section 6-18-3. 9. Small cell height waiver requests, as required in City Code Subsection 7-16- 3(C)(9). 10. Any other use or development as determined by the Director of Community Development. (B)Exceptions. No design and project review shall be required for the following uses: 1. Permitted single-family and two-family residential. 2. Permitted temporary uses. 4-14-3. PRELIMINARY AND FINAL DESIGN AND PROJECT REVIEW REQUIRED. For the types of developments defined in Section 4-14-2(A), a site plan, prepared in accordance with the provisions of this Section, shall be required for a concept, preliminary, or final design project review conference. Additional submittal materials may be required as determined by the Director of Community Development. (A)Concept Design and Project Review. 1. Concept Design and Project Review is optional and intended for large and/or complex construction projects in which applicants seek input from City staff during the initial design stage. Concept design and project review is for projects that have not yet applied for zoning review or a building permit for said project. 2. The Design and Project Review Committee does not provide a vote or official recommendation at concept review. 3. Concept review is scheduled directly through the Zoning Office upon request of the applicant. (B)Preliminary Design and Project Review. 1. A preliminary design and project review conference is required. The purpose of the preliminary design and project review is to assist the applicant in bringing the site and building plans into conformity with Page 6 of 12 P2.Page 453 of 607 applicable regulations and seek input from City staff at the stage of development when designs are flexible and adjustments are possible. Preliminary review may occur only upon the completion of a zoning analysis by City staff. 2. The Design and Project Review Committee provides an official vote or recommendation at preliminary reviews. 3. Preliminary review occurs in conjunction with final review unless otherwise specified by the applicant through the Zoning Office. (C)Final Design and Project Review. 1. A final design and project review conference is required. The purpose of the final design and project review is to verify that the final site plan complies with all applicable regulations and meets the design goals of the City. Final review may occur only upon the completion of a zoning analysis by City staff that is in conjunction with a building permit application. 2. The design and project review committee provides an official vote or recommendation at reviews. 3. Final design and project review is required prior to the issuance of a building permit. (D)Committee Action Recorded and Transmitted. Official recommendation to City boards and/or Commissions of the design and project review shall be recorded and transmitted to the City Council. 4-14-4. SUBMISSION REQUIREMENTS AND PROCEDURES. (A)Submission Requirements and Procedures. The following documents are required for proper submission (Note: Director of Community Development or his/her designee may require digital documentation): 1.Preliminary Design and Project Review: Three (3) copies of a preliminary site plan, current plat of survey which accurately reflects the premises at the time of submission, and preliminary elevation drawings. 2.Final Design and Project Review: A zoning analysis of the proposed development is required prior to final design and project review. Four (4) copies of the following exhibits shall be submitted and include a final site and building plan containing the following: a. Existing and proposed development on the site and adjacent sites. b. Elevation drawings of all proposed buildings. A color rendering of the primary facade may also be required. c. Actual building material samples and manufacturer's product information representing accurate color, texture, pattern, finish and range of variations of all exterior building materials proposed. d. Parking plans and access drives including dimensions, stall markings, required screening, landscaping and surfacing. Page 7 of 12 P2.Page 454 of 607 e. Lighting plan identifying the location, height and type of all site, sign and exterior building illumination proposed. f. Landscape development plan including plant names, quantities, locations and sizes of major plant masses, and locations of all existing trees with a trunk diameter in excess of four (4) inches. g. Signage plan identifying the location, height, type, size, color and proposed message of all exterior signage proposed, consistent with all other signage regulations. h. Sidewalks and any other elements of pedestrian circulation. i. Major accessory elements including, but not limited to, signage, outdoor furniture, bike racks, outdoor art, etc. j. Any proposed improvements on the public right-of-way which the developer may be required to make as part of the site improvements, such as parkway trees, public sidewalks, adjacent alley surfacing, driveway removal and curb and gutter replacement. k. A current plat of survey which accurately reflects the premises at the time of submission. l. A completed zoning analysis on the proposed project. m. Other materials and data which may be required of the applicant for an adequate plan review (such as, but not limited to: traffic studies, a sustainability plan, preliminary engineering and drainage/storm water control plans, preliminary utility locations, floor plans, etc.). (B)Review Conference. The developer or his/her representative shall be present at the final design and project review conference to explain the project and to answer any questions thereon. 4-14-5. PRELIMINARY AND FINAL DESIGN AND PROJECT REVIEW APPROVAL. (A) The Director of Community Development, or his/her designee, shall schedule and conduct the preliminary or final Design and Project Review conference. At the preliminary or final Design and Project Review conference, the Director of Community Development or his/her designee will either: 1. Approve the site and building plan; 2. On the basis of written findings as to how the proposed development does not meet the evaluation criteria set forth below, approve the site and building plan subject to specific modifications; or 3. On the basis of such written findings as to how the proposed development does not meet the evaluation criteria, decline to approve the site plan. (B) At the conclusion of the review, the Director of Community Development or his/her designee shall return to the applicant one (1) copy of the submitted plans permanently marked to indicate one (1) of the following options: approval, approval Page 8 of 12 P2.Page 455 of 607 subject to further specified approvals, lack of approval, or approval subject to modifications. 4-14-6. EVALUATION CRITERIA. The goals and objectives of the comprehensive general plan or other applicable Evanston planning and design documents shall be utilized in the review of proposed site and building plans. In addition, the following criteria shall also be used to determine whether a proposed site and building plan fulfills the objectives of this Chapter. (A)Building and Structure Location. The arrangement of the structures on the site shall allow for the effective use of the proposed development. Furthermore, such arrangement shall be compatible with development on adjacent properties. Also, the arrangement of structures on the site shall be evaluated for their potential impact on the ability to deliver Municipal services, such as access for emergency equipment. (B)Building Design and Appearance. The appearance of buildings shall be designed to respect the attributes of adjacent and surrounding development to reduce any adverse impacts caused by differing architectural styles, while maintaining and promoting the City's diverse architectural fabric. Architectural style, massing, scale, proportion, window fenestration, rhythm of design elements, color palette and building materials shall be considered in determining compliance with this objective. (C)Landscaping. Landscape design shall create a logical transition to adjoining development, screen incompatible uses, and minimize the visual impact of parking lots on adjacent sites and roadways. Plant materials shall be selected to withstand Evanston's climate and the microclimate on the property. Plant materials shall be selected with the advice of City staff. (D)Graphics and Signage. Signs shall be minimized in number and size, and integrated with architectural and site landscape features. Placement of signs shall not unduly obscure or interfere with sight lines to other properties. (E)Circulation. All circulation systems shall provide adequate and safe access to the site and be compatible with the public circulation systems to minimize dangerous traffic movements. Pedestrian and auto circulation shall be separated. Curb cuts on the site shall be minimized. (F)Parking Areas and Lots. Proposed parking areas or lots shall be designed, located, and screened to minimize adverse visual impact on adjacent properties. Perimeter parking lot screening/landscaping shall be provided. Interior parking lot landscaping is also required to break up large areas of parking with plant material. Parking lot drainage shall not adversely affect surrounding properties. (G)Open Space. Open space on the site shall create a desirable and functional environment. (H)Site Illumination. Site illumination shall be designed, located and installed so as to minimize adverse impact on adjacent properties. A site lighting plan may be required by City staff. Page 9 of 12 P2.Page 456 of 607 (I)Preservation. Preservation of unique architectural resources and development designs that respect desirable historical architectural resources of surrounding sites should be provided. (J)Completeness. The application for design and project review must contain all the information required in Section 4-14-4 of this Chapter. (K)Compliance With All Other Applicable Codes. These may include, but are not limited to, the following: 1. The Evanston zoning ordinance. 2. The adopted building codes. 3. This Code. 4-14-7. AMENDMENTS. Amendments to an approved site and building plan shall require approval in the same manner required for the original site plan. 4-14-8. TIME LIMIT ON APPROVAL. (A) No site and building plan approval shall be valid for a period longer than one (1) year from the date of approval unless a building permit is issued and construction is actually begun within that period. (B) Time extensions may be authorized by the Director of Community Development or his/her designee provided the applicant demonstrates that there are circumstances, difficulties or practical hardships which make compliance with the original one (1) year approval period unreasonable. 4-14-9. APPEALS. Except for appeals related to sign variation decisions, and Unified Business Center decisions any final Design and Project Review decision may be appealed to the Planning and Development Committee for additional consideration, modification, reversal or affirmation by the Committee upon appeal by the applicant. Such appeal shall be filed with the Committee within fifteen (15) business days of the decision by the Director of Community Development, or his/her designee, and the Committee shall consider and decide said appeal within thirty (30) business days thereafter. 4-14 Development Review 4-14-1 Review for Building Permits: Any development requiring a building permit that includes exterior modifications may be reviewed for parking arrangement, circulation, traffic access, building location, landscaping, signage, stormwater control, exterior building design and materials, and other elements pertaining to the proposed construction or development to ensure appropriate compatibility with City requirements and the surrounding environment. Page 10 of 12 P2.Page 457 of 607 4-14-2 Conditions for Approval Conditions for approval may be authorized by the City Manager or his/her/their designee that relate to the above items may be required as part of the official building permit issuance. 4-14-3 Requested Reviews Any applicant or potential applicant may request a Development Review while in the Concept stage, Preliminary Review stage where a Zoning Analysis has been submitted and reviewed by staff, and/or at the Final Review stage prior to building permit issuance. 4-14-4 Appeals Any final determination or condition for approval may be appealed to the Planning & Development Committee for additional consideration, modification, reversal or affirmation by the Committee. Such appeal shall be filed with the Committee within ten (10) business days of the decision by the City Manager, or his/her/their designee, and the Committee shall consider and decide said appeal at the next available meeting. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 11 of 12 P2.Page 458 of 607 Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 12 of 12 P2.Page 459 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Katie Ashbaugh, Planner CC: Johanna Nyden, Director of Community Development Subject: Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis Dispensary, at 1804 Maple Avenue in the RP Research Park District Date: May 9, 2022 Recommended Action: The Land Use Commission and staff recommend the adoption of Ordinance 43 -O-22 granting a Special Use Permit for a Cannabis Dispensary in the RP Research Park District. The applicant has complied with all zoning requirements and meets all of the Standards for a Special Use for this district. Committee Action: For Introduction Summary: Andrew Scott, Dykema, applicant on behalf of Verano Evanston, LLC, requests a Special Use Permit for a Cannabis Dispensary. Goods sold: Cannabis flower, edibles, vape pens, tinctures, topicals, cannabis devices, accessories, apparel Business hours: 10 am to 8 pm, daily Additional comments: Beginning in 2015, the City leased the subject tenant space to a medical cannabis dispensary user with a footprint of approximately 2,500 square feet. This was classified as a medical office use at the time and was a permitted use in the RP district. On December 9, 2019, the City Council adopted Ordinance 173-O-19, which granted approval of a Special Use Permit to PharmaCann, LLC, for the operation of a recreational cannabis dispensary at the subject property, effective January 1, 2020. The lease for this space terminated as the ownership entity and dispensary operator changed. P3.Page 460 of 607 Following the ownership change, in early 2021, the City entered a new lease for approximately 3,900 square feet with the new ownership entity and dispensary operator, Verano Evanston, LLC (d.b.a. Zenleaf). This is also an expansion of the original 2,500 square -foot tenant space. The new business ownership now also holds the state -issued dispensary license previously held by PharmaCann, LLC. The subject tenant space is not located within 1,500 feet of another dispensary or within 500 feet of a pre-existing public or private educational institution that is an elementary, middle, or high school. On March 29, 2022, the DAPR Committee reviewed this request and confirmed that the City has not received any complaints related to the use as it operates currently on the property. DAPR then made a unanimous recommendation of approval. On April 13, 2022, the Land Use Commission (LUC) held a public hearing at which the applicant summarized the operations. The LUC confirmed the use is in operation currently and that this current Special Use Permit request is to tie the ordinance to the new ownership. The LUC then added two additional conditions, that the business operates between 10:00 am and 8:00 pm daily and that if business ownership changes, a new Special Use Permit be required. Staff notes that the hours of operation condition is also a codified requirement in the Zoning Code. No additional zoning relief is required and no exterior changes are proposed to the building. Legislative History: April 13, 2022 - The Land Use Commission unanimously recommended approval of the Special Use with the following conditions: 1. That the hours of operation are limited to 10:00 am to 8:00 pm; and 2. If in the future, the operator changes, a new Special Use Permit is required. February 22, 2022 - The DAPR Committee unanimously recommended approval of the Special Use to the Land Use Commission with no conditions. Attachments 1. 43-O-22 Special Use, Cannabis Dispensary, 1804 Maple Avenue (attached) 2. Land Use Commission Draft Meeting Minutes Excerpt - April 13, 2022 (attached) 3. DAPR Committee Approved Meeting Minutes - March 29, 2022 Attachments: 43-O-22 Special Use, Cannabis Dispensary, 1804 Maple Avenue Land Use Commission Draft Meeting Minutes Excerpt - April 13, 2022 Page 2 of 9 P3.Page 461 of 607 5/09/2022 43-O-22 AN ORDINANCE Granting a Special Use Permit for 1804 Maple Avenue for a Cannabis Dispensary in the RP Research Park District WHEREAS, the Land Use Commission (“LUC”) met on April 13, 2022, pursuant to proper notice, to consider case no. 22ZMJV-0016, an application filed by Andrew Scott, Dykema, (the “Applicant”), on behalf of Verano Evanston, LLC, the lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1804 Maple Avenue (the “Subject Property”) and located in the RP Research Park District, for a Special Use Permit to establish, pursuant to Subsection 6-12-2-3 Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Cannabis Dispensary on the Subject Property; and WHEREAS, the LUC, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Cannabis Dispensary met the standards for Special Uses in Section 6- 3-5-10 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of May 9, 2022, the Planning and Development Committee of the City Council (“P&D Committee”) considered the LUC’s record and findings and recommended the City Council accept the LUC’s recommendation and approved the application in case no. 22ZMJV-0016; and Page 3 of 9 P3.Page 462 of 607 43-O-22 ~2~ WHEREAS, at its meetings of May 9, 2022, and May 23, 2022, the City Council considered and adopted the respective records, findings, and recommendations of the LUC and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Cannabis Dispensary on the Subject Property as applied for in case no. 22ZMJV- 0016. SECTION 3: Pursuant to Subsection 6-3-5-8 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-5-8 of the Zoning Ordinance: A. That the hours of operation are limited to 10:00 am to 8:00 pm; and B. If in the future, the operator changes, a new Special Use Permit is required. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 4 of 9 P3.Page 463 of 607 43-O-22 ~3~ SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 9 P3.Page 464 of 607 43-O-22 ~4~ EXHIBIT A LEGAL DESCRIPTION PART OF LOT 4 OF THE CHURCH MAPLE RESUBDIVISION, BEING A RESUBDIVISION OF PART OF DEMPSTER’S SUBDIVISION OF BLOCK 66 OF THE VILLAGE OF EVANSTON, COOK COUNTY, ILLINOIS, PART OF THE CHICAGO AND NORTHWESTERN RAILROAD RIGHT OF WAY (FORMERLY CHICAGO, MILWAUKEE AND ST. PAUL RIGHT OF WAY); PART OF BLOCK 18 IN THE VILLAGE OF EVANSTON; ALL OF BLOCKS 2 AND 3 IN THE CIRCUIT COURT SUBDIVISION IN PARTITION OF LOT 22 IN THE COUNTY CLERK’S DIVISION OF UNSUBDIVIDED LANDS; AND PART OF VACATED CLARK STREET AND EAST RAILROAD AVENUE; BEING IN THE NORTHWEST QUARTER AND THE SOUTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS. COMMONLY KNOWN AS 1804 MAPLE AVENUE PINs # 11-18-117-017-8002, 11-18-117-017-8003 Page 6 of 9 P3.Page 465 of 607 DRAFT - NOT APPROVED Page 1 of 3 April 13, 2022 Land Use Commission Meeting Minutes - EXCERPT New Business A. Public Hearing: Special Use Permit | 1804 Maple Avenue | 22ZMJV-0016 Andrew Scott, Dykema, applicant on behalf of Verano Evanston, LLC, requests a Special Use Permit for a Cannabis Dispensary in the RP Research Park District (Zoning Code Section 6-12-2-3). The Land Use Commission makes a recommendation to the City Council, the determining body for this case in accordance with Section 6-3-5-8 of the Evanston Zoning Code and Ordinance 92- O-21. Ms. Ashbaugh read the case into the record. Presentation Andrew Scott, of Dykema, introduced Anthony Marsico who is the principal with the petitioner, and Ed Farrell of Silverstar Protection Group which provides security for the dispensary. Mr. Scott then provided background and overview of previous operators as a medical cannabis dispensary and recent recreational-use dispensary. He explained the management agreement between Verano Evanston and MedMen and that, since Verano Evanston, LLC is now the owner of the business (named Zen Leaf), they are obtaining a new special use permit. Anthony Marsico, provided an overview of Zen Leaf’s expansion and operations, including security and compliance standards. He explained that there is robust entry security and cameras (with 90 day cloud storage retention) that IDFPR and State Police check in. Mr. Marsico then stated that a $1,000,000 investment was made into improvements of the space. Education is a big piece of operations- product education, how to use it and rules and regulations. Forty-five (45) full time employees work at the site that go through state and federal background checks. He explained that he believes the dispensary is also a draw to other businesses and is a regional draw. Questions Commissioner Halik inquired if cameras are inside and outside. Mr. Marsico responded that there are and there have rarely been incidents at the dispensary. Chair Rodgers stated that he reached out to Police Chief Eddington, who confirmed that there have been no robberies or theft at the site, only 5 minor incidents since the dispensary began operating. Commissioner Puchtel asked what the goal of the expansion is. Mr Marsico responded the goal is to enhance the customer experience, create a better consult area and flow of the space, especially for medical patients and also have space to educate new customers. Commissioner Mirintchev mentioned that with the previous special use there was interest in both the inside and outside operations of the space and asked what happens if there is a line to enter the dispensary and there is rain. Mr. Marsico reiterated the reason for the expansion and that it provides more space to queue and more points of sale. He then explained that the initial interest has worn off so the dispensary is not Page 7 of 9 P3.Page 466 of 607 DRAFT - NOT APPROVED Page 2 of 3 April 13, 2022 Land Use Commission Meeting Minutes - EXCERPT expecting the same lines as before. In addition to that, there is a strict no loitering or consumption policy as well as a strict delivery protocol. If lines get long, there is an existing ability to go to a reservation model. Online reservation is utilized for products and eliminates some bottle neck. Consults also help reduce traffic. Commissioner Westerberg mentioned that one of the comments for this item mentioned a methadone clinic nearby and asked if staff had information on it. Ms. Ashbaugh responded that staff is unaware of an issue at this time but staff would look into it further if the Commission wishes staff to do so. She then stated that she called the resident to explain the process for the existing dispensary and got no reply. Commissioner Johnson asked if the online reservation system was because of pandemic. Mr. Marsico responded no, it is a permanent part of operation but does not permit payment transactions. The Covid pandemic did introduce curbside pickup specifically for medical patients. There are 10 locations in Illinois and 100+ nationally. Chair Rodgers asked for an explanation of the expansion of space. Mr. Scott explained the layout of the previous space and the new built out space. Chair Rodgers then asked for clarification on when the expansion took place. Mr. Scott responded that the physical expansion recently happened with the Special Use obtained several years ago, no new physical expansion is taking place. This process is legalizing the Special Use for the new owner. The space is not getting larger than 3,900 square feet, it is legalizing beyond the 2,400 square feet approved in 2016 when it was only medical cannabis sales. Public Comment There were no members of the public wishing to provide testimony. The record was then closed. Deliberations Commissioner Johnson expressed support of the request; he has never noticied a problem with loitering, traffic, or anything similar and there is likely generation parking receipts and additional shopping in the area. Chair Rodgers pointed out that the fact that a comment received about the dispensary coming in when it has actually been in existence for several years shows that this has been operating quietly. 1. Met 2. Met. Agreement to add a condition from the previous special use re: change of ownership of the business triggering need for new special use. 3. Met 4. Met 5. Met 6. Met Page 8 of 9 P3.Page 467 of 607 DRAFT - NOT APPROVED Page 3 of 3 April 13, 2022 Land Use Commission Meeting Minutes - EXCERPT 7. Met 8. NA 9. Met The Commission then reviewed possible conditions and agreed that the new special use should reinstate the condition regarding change of ownership triggering return for a new special use as well as limiting the hours of operation to 10:00 am to 8:00 pm. Commissioner Halik made a motion to recommend approval of the Special Use to City Council with the conditions as stated. Seconded by Commissioner Westerberg. A roll call vote was taken and the motion passed unanimously, 7-0. Page 9 of 9 P3.Page 468 of 607 Memorandum To: Honorable Mayor and Members of the City Council From: Paul Zalmezak, Economic Development Manager CC: Kelley Gandurski Interim City Manager, Dave Stoneback Interim Deputy City Manager Subject: Approval of a contract with Interface Studio, LLC to provide Evanston Business District Improvement Strategy and Implementation Plan Consulting Services (RFP 22-22) Date: May 9, 2022 Recommended Action: The Economic Development Committee recommends the City Council authorize the City Manager to negotiate and execute an agreement with Interface Studio, LLC, located at 340 N 12th Street #419, Philadelphia, PA 19107, to provide Evanston Business District Improvement Strategy and Implementation Plan Consulting Services in the amount of $245,000. Funding Source: Funding in the amount of $122,500 would be from ARPA funding - Negative Economic Impacts, account No. 170.99.1700.55251, which has a budget of $10,100,000 of which $6,200,000 is remaining. Another $122,500 would be funded by the five active TIF funds, proportional to the business district size and relevance to the study. A detailed funding summary is provided below. Council Action: For Action Summary: Staff is recommending a highly focused, community engagement and business d istrict market analysis to improve the quality and mix of retail, food and entertainment offerings in our ten business districts. Upon conclusion of the project, the community will have a blueprint, developed with our input, to implement new initiatives or enhance existing strategies to help with immediate economic recovery and more importantly to prepare us for future success. Being located less than three miles from Old Orchard, one of the country’s premier regional shopping centers, and thirty minutes north of Chicago's world renowned shopping and entertainment puts Evanston at a competitive disadvantage. Online shopping, park ing challenges (real and perceived), expensive rents, property taxes and the uncertainty of the E1.Page 469 of 607 pandemic have created confusion amongst retailers, small businesses and business district service providers perhaps never experienced in Evanston, despite its m any economic evolutions. There are several organizations, including City staff, working on a variety of efforts, often overlapping or duplicating, in order to retain businesses and attract new retail, experiential and service establishments to each of our nearly dozen business districts. There is not a cohesive plan and little is done to measure effectiveness. We should be creating and supporting more impactful strategies, initiatives and programs, as well as measuring our successes, including benchmarking against other similar communities. These efforts require a cohesive approach to retail attraction for all of Evanston’s historic and emerging districts. This study will help align all of our efforts to a successful recovery similar to the success we experienced each time we transformed our economy - post war, post department store era, back to the city 1990s, and post financial crisis / great recession in 2008. How does this differ from Comprehensive Plan? The proposed business district strategy is intended to be an immediate action plan to respond to negative impacts of COVID and the rapid changes resulting from e -commerce and changes in consumer preferences. The consultant will deliver very specific implementable strategies. Call it a three to five year business district action plan. This is very different from the City's comprehensive plan process which proposes to establish a 10 to 15 year long term vision laying the foundation for determining public policy, master planning, zoning, land -use decisions, capital improvement planning, implementation of strategies around climate change, and future development decisions that align with the City’s goals and priorities. The comprehensive plan tends to be more generalized. An example comprehensiv e plan recommendation might be "implement business attraction and retention strategies to maintain storefront occupancy" whereas the business district strategy might recommend, for example, "purchase outdoor dining equipment to install on Orrington Avenue" or "convert one way street on Davis to two way." RFP and Selection Process Staff issued an RFP 22-22 (attached) on March 3, 2022 seeking consulting services to provide a comprehensive business district study with extensive community engagement for the following Evanston business districts (from north to south): 1. Central Street 2. Hill Arts 3. Noyes Street and Foster Street 4. Church / Dodge / Emerson 5. Downtown Evanston 6. Dempster Street - Dodge Avenue 7. Dempster Street - Chicago Avenue 8. Chicago Ave Howard to Downtown 9. Main Street 10. Howard Street Page 2 of 131 E1.Page 470 of 607 The RFP defined the following desired objectives: • Propose new/alternate images of retail based on current/future market trends • Attract more street-level retail and destination drivers including specialty stores, entertainment users and multi-gen experiential places. • Retain existing businesses and incubate new • Improve the appeal for the daytime office population and community membe rs alike • Create jobs and increase the tax base as well as spending by visitors and residents • Reduce spending leakage to our competitive communities. • Encourage the provision of street level retail wherever possible. Where sufficient retail demand exists and is supported by land-use policy, consider requiring street-level retail uses in specific districts and corridors • Support creativity and innovation in the provision of retail services, including formats and physical design • Use market research to identify districts, streets, and corridors with high retail potential and develop strategies and programs to foster their development and viability. • Identify urban design, wayfinding, and branding strategies to aid business district recovery The desired scope of services was defined as: A. Existing conditions assessment — conduct an assessment of Evanston’s business districts storefront wayfinding, characteristics, physical tenant storefront including mix, appearance, streetscape, lighting, parking, streets, streetscape, placemaking, and other features impacting the retail/commercial district experience. Consultant should analyze access, land use, zoning, utilities, transportation, mobility systems, ordinances, traffic and parking patterns, neighborhood conditions and recent land use and development trends. Marketing and placemaking strategies will also be assessed. B. Customer profiles —to better with assist information customer Provide profile understanding customer behavior and how to market and serve them. Th is assessment should go beyond Census data and include psychographics of resident, visitor, and daytime employee consumers. C. of City codes, regulations, and policiesA review - Strategy should include recommendations for improving, removing, or adding regulations to improve business district vitality. D. Needs assessment / Community Engagement or Site Visits, Stakeholder Meetings and Focus Groups- Determine the City’s interest and demand for certain types of potential uses or redevelopment and the scale, intensity and the economic market for those uses. Seek community input through engaging meetings, surveys, and other means. E. Market gap analysis — Complete a market study to understand supply and demand conditions and identify categories that have a realistic opportunity to be met locally. Page 3 of 131 E1.Page 471 of 607 F. Recommended Improvements / Final Report - final report should include a series of recommendations that provide a basis for a comprehensive strategy for improving our business districts. On March 23, 2022, the City received five proposals from the following firms: The proposals review and interview team consisted of: • Paul Zalmezak, Economic Development Manager • Katie Boden, Economic Development Specialist • Neal Reeves, Economic Development Specialist • Meagan Jones, Neighborhood and Land Use Planner • Jill Ostman, Purchasing Specialist • Annie Coakley, Executive Director of Downtown Evanston • Laura Brown, Business Development and Marketing Manager for Downtown Evanston • Katherine Gotsick, Executive Director of Main-Dempster Mile • Angela Shaffer, Executive Director of Central Street • Chris Pine, Community Member / Retail Expert Page 4 of 131 E1.Page 472 of 607 The review team scored Interface Studio the highest as they demonstrated the best understanding of the project. Their complete proposal is attached. Interface Studio Proposal Interface Studio LLC of Philadelphia, PA, describes itself as "an inventive and imaginative planning and urban design practice" whose mission "is to help communities, large and small, think about where they are now, what they would like to become, and which steps are needed to get there." The firm suggests, "Every place has a story to tell. Plann ing and design is a means of storytelling," and believes their role is to "mine for data and help uncover the trends that shape our cities." Interface "translates data into compelling graphics that enable residents and stakeholders to see their communities with fresh eyes." The firm's description alone aligns with the proposed scope of services and objectives summarized in the Background section above and in the attached City of Evanston RFP. Interface's proposal, both in appearance and detail, suggested to the staff review panel that this firm was capable of delivering a unique approach including significant and creative approaches to community engagement (including both the Evanston resident and business communities). Interface also promises a comprehensive study of the marketplace with individual solutions for each of our business districts. The recommendations resulting from this study will form the backbone of our community's future ARPA and economic development funding requests and strategies. Interface is proposing an expert team to address various components of the study: Interface Studio - lead planning and urban design firm, direct analysis, project coordination, strategic engagement and report production. Headquartered in Philadelphia, the firm also has a Chicago office. MJB Consulting - retail planning and real estate consultancy/specialist based in New York and San Francisco focused on retail and restaurant success and pandemic recovery. Ninigret Partners - will provide economic development, financing and business strategy specializing in the art and science of blending customer insights, economic data, and Page 5 of 131 E1.Page 473 of 607 design principles to create effective strategies, products, programs, and business models for businesses, institutions, and communities. This economic consultancy is based in Providence, Rhode Island. All Together - Evanston-based and women owned place-based creative agency focused on community engagement, branding, and placemaking. All Together will help shape and deploy engagement, branding, and activation during the planning process. And, they will be a critical partner is devising placemaking strategies for Evanston’s Business Districts. Interface proposes a seven month process with two months of "Listening and Analysis" on the front end, followed by "concepting and vetting" for two additional months and drafting the final plan with additional input in the final two months. Staff anticipated that a citywide business district study of the scope we defined could not be completed in a timeline shorter than six months. Below is a graphic summarizing their engagement approach copied from Page 9 of their attached proposal. Page 6 of 131 E1.Page 474 of 607 ARPA Recommendations During the Study Period Staff recommends holding business district improvement rel ated (i.e. infrastructure, place making, furniture, wayfinding, etc.) ARPA funding proposals until the end of this study period to ensure we are incorporating the recommendations delivered in the final report. Based on Page 7 of 131 E1.Page 475 of 607 Interface's proposed engagement process, the community's desired outcomes will be inherent in these recommendations. Proposed Detailed Funding Summary Staff recommends the following sources of funds for the contract: Addendum in Response to Economic Development Committee The Interface Studio team has provided answers to the questions posed by the Economic Development Committee on April 27, 2022. They are attached as an addendum as the final two pages of this report, after the RFP response. Legislative History: The Economic Development Committee recommended approval of the contract on 4/27/2022 on a 5 - 2 vote. Attachments: RFP RESPONSE RFP2222EvanstonBusinessDis Addendum - Interface Studio response to Economic Development questions from 4 MWEBE Memo RFP 22-22 EV Business District Strategy and Implementation Plan.final Page 8 of 131 E1.Page 476 of 607 _INTERFACE STUDIO LLC PREPARED FOR: CITY OF EVANSTON REQUEST FOR PROPOSALS# 22-22 WITH: MJB CONSULTING NINIGRET PARTNERS ALL TOGETHER STUDIO BUSINESS DISTRICTSTRATEGY CITY OF EVANSTON +IMPLEMENTATION PLAN Page 9 of 131 E1.Page 477 of 607 picture thinking but also achievable, incremental steps that demonstrate on-the-ground improvements along the way. The Interface Studio team believes that the success of over- arching visions is dependent on whether the BIG IDEAS ARE GROUNDED IN REALITY. Current budgetary constraints at all levels of government are impacting funding of economic development, transportation, and public infrastructure. Our team brings real world experience and will develop a plan based in economic reality and the local political climate. Our work in Fargo, Cleveland, and Pittsburgh included detailed action plans and specific strategies to augment traditional public funding. In the past five years, we have completed downtown and commercial district plans for cities of different sizes, including Atlanta (GA), Dover (DE), Fargo (ND), Grand Rapids (MI), Lawrence (MA), Lynn (MA), Macon (GA), and, most recently in St. Louis (MO), including the creation of the award winnning Wicker Park- Bucktown SSA’s Master Plan in 2008. In developing solutions to address the complexities of commercial districts, WE PUT THE NUMBERS IN CONTEXT Our team’s combined experience gives us deep insight into the nuances of business districts, retail and restaurant destinations of all shapes and sizes and the demands for ease of navigation, parking, expansion room, amenities and unique experiences for all different types of patrons and residents. Interface Studio is one of the few DESIGN FIRMS FOCUSED ON ECONOMIC DEVELOPMENT. We recently completed an Equitable Economic Development Framework for St. Louis and have undertaken multiple plans to address commercial district opportunities. We are currently engaged in developing a comprehensive plan for the Cambridge Street corridor in Cambridge, MA with our partner in this work, Ninigret Partners. We have EXTENSIVE URBAN DESIGN & SITE PLANNING EXPERIENCE. Scott Page teaches site planning in the University of Pennsylvania School of Design and Sarah is a Program Associate and Adjunct Lecturer in UIC’s Master of City Design Program. Interface has completed large- and small-scale development plans for Philadelphia, Grand Rapids and Pittsburgh to name a few. We regularly “test fit” sites and use our design skills to help visualize the potential development opportunities for stakeholders to understand and embrace. In Pittsburgh, our work identified necessary zoning changes to support new development and focus retail activity. All of our work is grounded in eye-catching and accessible graphics that help to tell the story of a place today, and illustrate its potential future. On behalf of Interface Studio LLC, I am pleased to submit our qualifications to support the City of Evanston and the organizations supporting Evanston’s Business Districts to develop a framework to enhance the quality and mix of retail, food and entertainment offerings serving all of Evanston’s residents, workers, and visitors. What’s more, we believe we have assembled the critical team needed to coordinate a new strategy to support and manage growth and change in these Districts that will enhance their unique attributes. We believe our role, if selected, is to: >Analyze market trends and demands for the city as a whole, as well as its 13 unique business district areas. >Define the real, present conditions of each of the Districts and their fundamental ability to change in the ways they need to. >Assess the brand position of each district to identify the unique personality and opportunities associated with retail districts in the City. >Define an achievable future vision for each of the business districts individually and in concert to strengthen Evanston’s commercial position as a whole. >Develop specific and targeted recommendations that further Evanston’s efforts toward business recruitment and retention >Work with coalition organizations, other institutional stakeholders, elected officials and citizens on a multi- disciplinary planning effort. It’s an exciting time in Evanston, despite challenges in recent years. This is the right moment to get a better understanding of Evanston’s current commercial strengths and weaknesses to put the City in the best position possible to evolve to meet new challenges of the post-pandemic paradigm in consumer interaction with retail, restaurants, and public spaces. Interface Studio LLC is a planning and urban design practice based in Philadelphia with an office in Chicago. Since opening the firm in 2004, we have dedicated our practice to address the challenges and opportunities unique to diverse urban environments. Our ability to blend research and analytical thinking with design and public visioning has been recognized with seven APA National Planning Awards since 2009 as well as the 2017 Pinnacle Award from the International Downtown Association. This work needs to be led by a consultant team that understands the issues facing Evanston’s retail districts and how to overcome barriers to address them. Our EXTENSIVE & UNIQUE PROJECT EXPERIENCE with downtown planning, commercial corridors, housing strategies, economic development initiatives, resiliency, transportation and urban design is focused on big Jillian Ostman Purchasing Specialist City of Evanston, IL 2100 Ridge Avenue Re: RFP: 22-22 - BUSINESS DISTRICT STRATEGY + IMPLEMENTATION PLAN COVER LETTER Page 10 of 131 E1.Page 478 of 607 Sarah Kellerman is the Director of Interface Studio’s Chicago Office, and is the project manager for this work. She is also the Project Director for our ongoing work with the City of Detroit to develop Citywide Design Guidelines for Commercial Corridors and Districts. To fully realize the potential of this work, Interface Studio has teamed with industry experts and longtime collaborators MJB Consulting, Ninigret Partners, and All Together to meet and exceed the disciplines requested by the RFP and provide the most comprehensive scope of services to Evanston. Our team’s experience presents a unique bridge between the market understanding, ability to navigate policy, ideation based in the reality of the local physical place and organizational capacity, and unparalleled experience in activation and branding, specific to the local Evanston context. Interface Studio and their partner on this effort, All Together, are leaders in the urban planning profession in our INNOVATIVE APPROACH TO COMMUNITY ENGAGEMENT. The success of revitalization efforts depends on broad participation: the City and other local government stakeholders, local non-profits, neighborhood associations and community groups, schools, the University, and local businesses, among others, must each take on roles. Engaging business owners and stakeholders in envisioning the future for Evanston’s Business Districts and setting a cooperative agenda for change are necessary components of the planning process. Our team of planners, designers, economists, transportation, and placemaking experts is excited to work with you to focus your energy where it’s needed most for recovery, and present innovative solutions. We believe that our team’s approach to planning makes us particularly well suited for this assignment: >We have a track record of explicitly planning for economic inclusion through the designs of public spaces, programming, housing and job growth. >We’re experts in the public realm and have developed tools to measure the “experience” of places from different audiences’ perspectives. We seek to identify improvements that can upgrade the character of a place while providing necessary benefits to the way it functions and supports local businesses. >We make the planning process and public engagement for the project an integral and meaningful part of rebranding and activation, so that the impact of this plan can begin from day 1. >We are starting with a nuanced understanding of branding, perceptions, and opportunities for growth from branding discussions within two of the major districts, as well as placemaking work throughout the city. The Interface Studio Team prides itself on creating plans that result in positive outcomes for our clients. Because of the momentum and energy built during our planning processes, our plans become living documents upon completion, embraced by the communities in which we work as road maps for the future. We believe we are the exact right team to help you accomplish your goals and move this work forward. We offer more than a market study. Through our proposal materials, we are excited to show the City of Evanston how… >Our APPROACH is different >Our TEAM is different. >Our EXPERIENCE is different. >Our ENGAGEMENT is different, and Our STRATEGIES to understand, align and fortify Evanston’s business districts will be different too. We appreciate the opportunity to present our qualifications for this very exciting work, poised to chart the continued economic growth of Evanston. As a small firm, we carefully choose the work that we pursue and believe that we bring a lot of unique value to this process. Please don’t hesitate to contact Scott Page or Sarah Kellerman with any questions. Sincerely, Scott Page, Founder & Principalscott@interface-studio.com Interface Studio LLC340 N 12th Street #419Philadelphia, PA 19107 www.interface-studio.com After our work on the Macon Action Plan (MAP), local partners established a program to fill vacant business spaces in Downtown and remove barriers for entrepreneurs of color. 74 NET NEW BUSINESSES SINCE 2015 AND OF BUSINESSES LOANS FILED SINCE 2016... • 73% were filed by women-owned businesses • 64% were filed by minority-owned businesses Page 11 of 131 E1.Page 479 of 607 DOWNTOWN ATLANTA, GA Central Atlanta Progress hired Interface Studio to lead a comprehensive master planning process for Downtown Atlanta, The image above shows part of Interface’s work to help bring a graphic approach to wayfinding in Downtown. Page 12 of 131 E1.Page 480 of 607 table of contents TEAM ORGANIZATION FIRM INTROS AREA / REGIONAL MANAGERS ILLINOIS MUNICIPAL CLIENTS 11 12 29 29 31 PRICE/COST FORM RFP EXHIBITS A-K PROJECT EXAMPLES 05 09 PROJECT APPROACH__________ ENGAGEMENT APPROACH __________ OUR TEAM __________ 31 11 OUR EXPERIENCE __________ APPENDIX__________41 UPTOWN ECOINNOVATION DISTRICT - PITTSBURGH, PA New plaza designed to improve one of the worst intersections in the city, Pittsburgh, PA Page 13 of 131 E1.Page 481 of 607 GR FORWARD - GRAND RAPIDS, MI Since GR Forward was completed, Bridge Street has transformed into a destination for retail and restaurants. Page 14 of 131 E1.Page 482 of 607 5 OUR APPROACH Our approach is forward-looking, designed with an understanding that cities, downtowns, and commercial districts in particular, are being utilized today in ways much different than before. Even small, local business districts are competing in the global market, with competition from e-commerce, mobility and marketing from much broader areas and brands influencing consumer choices. With the ease of having goods delivered to your doorstep, shopping local has become less about convenience and more about experiences. People need positive experiences and memorable places that support values-driven purchasing choices. The rise of social media, food trucks, smaller and more flexible housing units, access to pedestrian and bike trails, outdoor entertainment and fitness opportunities, social gathering places, pop-up installations, and the like all impact how downtowns and smaller commercial districts are changing and the atmosphere they strive to offer. These trends point to flexibility and innovation in the use of commercial spaces and require an understanding of the needs of existing and potential residents and businesses, and new approaches to downtown housing and live/workspaces. Accordingly, Evanston’s Business District Strategy and Implementation Plan should be viewed through a few lenses: >Each business district as a unique investment proposition for developers and other real estate asset owners. We need to understand what will drive private investment to Evanston in the coming years. >Each business district, and Evanston as a whole as a “product” that is competing in a number of markets for consumer spending, residents, tourists, traveling productions, business location, or other types of activities. >Local retail districts as centers for public life, citizen engagement and action. Downtowns and commercial areas are increasingly shaped by a combination of public leadership decisions and grassroots actions. To that end, our team believes that true public participation helps connect residents to one another, promotes a sense of ownership of the plan, and encourages their active support in the direction Evanston is moving. Retail districts exist not in vacuums but in ecologies. They interrelate with one another in complex and subtle ways, competing on multiple levels for the attention of consumers and tenants, occupying different rungs in a hierarchy of sorts that is always evolving and often resorting. Evanston, with its numerous shopping districts, must not only be analytically rigorous in its understanding of these dynamics, but also, aware of the potential impacts and implications of different kinds of public policies, non-profit initiatives, and private investments across the entire footprint. Of course, these districts also exist within broader ecologies that extend beyond city limits. Evanston knows this only too well, with its proximity to Westfield Old Orchard as well as other North Shore downtowns that have been emerging as dining and entertainment destinations in recent years. Evanston must assess its competitive advantages and disadvantages against its rivals in nuanced terms. It’s necessary to consider conventional analytics but also psychographics and the experience on the ground, and alternative methods to fill empty space can inform effective niche strategies in the face of mass-market challenge, and also how intangibles like momentum, narrative and brand can be leveraged to elevate one’s position in the regional retail hierarchy. Relatedly, while the retail industry as a whole has been turbulent amidst transition, and while the last two years have no doubt been traumatic for both businesses and districts, the future should not be viewed merely as an extrapolation of the present or recent past. It is not, we repeat, it is NOT the “retail apocalypse”. We believe that the dislocations of the last five years represent a “changing-of-the-guard”, a healthy and ultimately necessary process in which legacy brands are replaced by upstart ones and tired concepts give way to fresh new ones. Retail attraction has no doubt become more challenging, but expansion-minded tenants are everywhere, if one knows where to look. We also believe that brick-and-mortar is alive and well. Indeed, the last half-decade has seen countless “digitally- native” brands, including even Amazon, establish networks of physical stores. And for good reason – not only do consumers (even younger ones) clearly prefer the in-store experience for certain kinds of shopping, but also it is, quite simply, the only way that the retailers themselves can ever hope to make money on an omnichannel model. With this in mind, we routinely find ourselves these days cautioning our clients against rash and/or insufficiently nuanced responses to the perceived challenges facing their districts. As Mark Twain famously said, “it ain’t what you don’t know that gets you into trouble. It’s what you know for sure that just ain’t so.” Our team understands retail, placemaking, design, branding and Evanston. This is an opportunity to double down on what’s working and reposition what is struggling. This is far more than a market question, but one based in the quality and experience of place to support a wide range of commercial and retail activity. Bridge Street Retail - Grand Rapids, MI Page 15 of 131 E1.Page 483 of 607 6 TASK 1: PROJECT MANAGEMENT 1.0 Project Kick-Off 1.1 Community Engagement Plan 1.2 Project Coordination 1.3 Guided Tours of Commercial Districts 1.4 Collection of Base Data 1.5 Interviews & Listening Sessions TASK 2: COMMUNITY & STAKEHOLDER ENGAGEMENT (REFER TO PAGE 41 FOR DETAILED ENGAGEMENT APPROACH) 2.1 Listening + Analysis District Representative Task Force Focus Groups 1 (thematic, across districts) Communications & Storefront Activations Interactive Mapping / Visual Survey Engagement Summary & Findings WIDE 2.2 Concepting + Vetting District Representative Task Force Traveling Community Conversations 1 Engagement Summary & Findings 2.3 Plan Review + Refinement District Representative Task Force Interactive Virtual Workshop Community Survey of Concepts OUTLINE OF TASKS PROJECT COST: $245,000 Including 22.5% WBE & Local Commitment. Please refer to Appendix K for Price/Costs Form TIMELINE: 7 MONTHS Community Conversations include business owners & residents to be conducted district by district. Page 16 of 131 E1.Page 484 of 607 7 Observational Data Collection typically includes pedestrian counts and first-hand data collection tracking use, type of activity, and movement in public spaces Assessment of each District’s public / consumer-facing program, promotion, and marking efforts. What are they doing now, where can they grow, how can they support each other Useful performance metrics include vacancy rates, sales tax generation, commercial rents, property values, parking revenues, as available Policy review will include signage regulations, lighting, window visibility, pop-up / temporary use, storefront policies, and those supporting local business requirements related to franchise and formula store definitions Review will include any City programs that exist to support corridors, tenant development, first floor activation support, facade improvement, accessibility, and any others relevant to local Business Districts and the City 3.6 Analysis of tenant demand for ground-floor space Available spaces, occupancy costs and landlord capacities Current hierarchy and ecology within districts Existing and potential competition 3.7 Contextualization within broader trends & trajectories Current state of retail industry “Retail apocalypse” narrative and the impact of e-commerce Expansion-minded categories, formats and concepts 3.8 Determination of market gaps and opportunities 3.9 Realistic positioning and tenanting strategies 3.10 Organizational capacity & programs Assessment of on-the-ground capability (incl: roles, responsibilities, capacity, & activities) Review of Existing Program (includes utilization / take-up rates) TASK 4: ACTION PLANS 4.1 Vision, Goals, and Definition of District Strengths 4.2 Organizational Capacity and Management 4.3 Policy, Program, and Incentives for Commercial Spaces 4.4 Placemaking, Storytelling, Vibe Creation Branding and Marketing by District Activation Strategy by District Recommendations will include a clear articulation of the City and other critical stakeholder roles in bringing Evanston’s Business District Action Plans to life Includes Strategies related to urban design, physical improvements in public space, and, guidance for management of new development TASK 3: EXISTING CONDITIONS & NEEDS ASSESSMENT 3.1 Existing Plans and Projects Review 3.2 Review of City codes, regulations, and policies 3.3 Local Economic Assessment Key citywide employment & commuting trends Socio-demographic change in adjacent neighborhoods Assessment of District Performance 3.4 Existing Conditions & Activity Assessment Anchors, co-tenancies, clusters and synergies Visibility, accessibility and parking User and pedestrian experience Current hierarchy and ecology of districts Public Space / Public Life Survey Programming & Marketing Analysis 3.5 Analysis of consumer demand for goods & services Residents, students, workers, visitors Demographics as well as psychographics Existing and potential competition Review of cell phone data Analyze how the different districts are best “positioned” within the broader competitive ecology in terms of customer base, merchandise mix, price point and brand identity. Identify what categories, concepts, formats and operator types would be worth nurturing, pursuing, or promoting in each. Page 17 of 131 E1.Page 485 of 607 8 Page 18 of 131 E1.Page 486 of 607 9 9 Listening + Analysis (Months 1-2) District Representative Task Force Meeting Month 1 The Task Force could include a mix of business owners, property owners, and residents from each district. Focus Groups 1 (thematic / across districts) Month 2 Conduct listening sessions with key stakeholders. Work with City staff to identify participants for these groups, which could include residents/community associations, local businesses, SSA staff and Board members, etc. Communications & Storefront Activations Month 2 Installations in each district will celebrate the character that was established in the discovery phase and lead people to complete the survey. Interactive Mapping Survey (community-wide) Month 2 Create an interactive map where survey respondents can identify what they love, which spots need love, and what barriers currently exist to them visiting each of the districts (accessibility, safety, marketing + communications, vibrancy, etc.) Engagement Summary & Findings Month 2 Draft + Final Plan (Months 5-7) District Representative Task Force Meeting Month 5 Interactive Virtual Workshop on draft concepts/plan Month 6 Opportunity for the full community to review concepts. Community Survey on draft concepts/plan Month 6 Present concepts and visualizations for district improvement to residents and business owners for their input. Concepting + Vetting (Months 3-5) District Representative Task Force Meeting Month 3 Tr aveling Community Conversations (business owners & residents, district by district) Month 4-5 Event in each business district, by invite, which will include a representative sample of the neighborhood/district. These could be a group breakfast, dinner, lunch, or coffee. Engagement Summary & Findings Month 5 OUR APPROACH Go deep and wide: throughout this process, we need to get specific input from district stakeholders– business owners, Board members, and key organizations. We also want to hear from the community at-large to understand perceptions about specific districts and why they are (or are not) visiting our business districts. Our engagement process will be structured to achieve both, with a series of targeted discussions and a mix of broader engagement. DEEP WIDE ENGAGEMENT APPROACH Page 19 of 131 E1.Page 487 of 607 10 BEYOND WALLS - LYNN, MA has helped to transform Downtown Lynn through art and placemaking. Page 20 of 131 E1.Page 488 of 607 11 Interface Studio LLC will serve as the lead planning and urban design firm for the team. To fully realize the potential of this work, Interface Studio has teamed with MJB CONSULTANTS, NINIGRET PARTNERS, and ALL TOGETHER. Our roles include: TEAM ORGANIZATION > Interface Studio LLC will serve as the lead planning and urban design firm for the team. Interface Studio will guide the planning process. Our role is to maintain a birds-eye view of the goals and needs, and direct all aspects of the analysis, project coordination, strategic engagement and report production. As the project progresses, we will lead the critical spatial analysis, and physical design strategies in lockstep with our project partners’ analysis and recommendations. > MJB Consulting (MJB) MJB Consulting is an award- winning retail planning and real estate consultancy. MJB is our retail specialist, and will integral in every phase of our work. MJB brings a depth of knowledge and level of nuance to the challenging conversations about retail and restaurant success and pandemic recovery that simply cannot be found elsewhere. CITY OF EVANSTON Client INTERFACE STUDIO LLC Team Lead, Urban Planning & Design / Engagement Scott Page, Sarah Kellerman, and Ben Bryant ALL TOGETHER Branding, Social Media, Placemaking, Engagement NINIGRET PARTNERS Economic Development, Financing, & Business Strategy Kevin Hively Business District Leaders, Chambers, Downtown Evanston, SSAs, and more BUSINESS DI ST RI C T STRATEGY & IMPLEMENT A TI O N PLAN RESIDENTS, BUSINESSES,EMPLOYEES, VISITORS,LEADERS,STUDENTS& SO MANY MORE MJB CONSULTING Retail Strategy Michael Berne > All Together is a place-based creative agency focused on community engagement, branding, and placemaking. As designers and communications experts with urban planning backgrounds, All Together knows how to create emotional connections to places through good listening. All Together will help shape and deploy engagement, branding, and activation during the planning process. And, they will be a critical partner is devising placemaking strategies for Evanston’s Business Districts. > Ninigret Partners (NP) is an economic consulting firm and longtime collaborator with Interface. NP will provide economic development, financing and business strategy for our project team. NP specializes in the art and science of blending customer insights, economic data, and design principles to create effective strategies, products, programs, and business models for businesses, institutions, and communities. Our collective roles are to understand the barriers to investment, growth, and change in Evanston’s business districts today and push the project stakeholders to think differently about the future of these areas. Page 21 of 131 E1.Page 489 of 607 12 CONTACT Scott Page, Principal 340 N 12th Street, #419 Philadelphia, PA 19107 Cell: 215.370.6807 Fax: 215.754.4993 scott@interface-studio.com INTERFACE STUDIO LLC Interface Studio LLC is a full-service planning and urban design practice based in Philadelphia, with offices in Chicago and Brooklyn. Founded in 2004 with the intention to start as a small, collaborative office and remain so, we are today a successful company of 11 professional planners working together on a diverse array of projects including neighborhood plans, corridor studies, city-wide comprehensive plans, strategic plans, and economic development studies. We believe the process of urban planning is evolving, becoming increasingly graphic, grassroots-driven, and interactive. With the growing presence of technology in our world comes near-constant visual stimulation, unprecedented access to information, and an empowered generation of do-it-yourself activists. Planning is a form of advocacy – for a better future and for engaged, equitable communities. Our practice and approach celebrate these shifts. Our mission is to help communities, large and small, think about where they are now, what they would like to become, and which steps are needed to get there. We strive to make planning and design accessible to all audiences with a style that is approachable, artistic, playful, and intended to welcome the public into the planning process. We listen to people from all walks of life through nuanced engagement that shapes the recommendations and builds local capacity. Our mutual exchange with residents and stakeholders is one of trust and respect. We actively listen and develop relationships with the people and places where we work. Every place has a story to tell. Planning and design, for us, is a means of storytelling. Interface Studio has always grounded its practice in understanding the needs and aspirations of local businesses and residents, and we are finely attuned to the specific and granular qualities of the places we work. Our work is to mine for data, both quantitative and qualitative, to help uncover the trends that shape our cities. We translate data into compelling graphics that enable residents and stakeholders to see their communities with fresh eyes. We help communities prioritize and take action. We believe that early actions and incremental steps are critical to build confidence and momentum. We are as interested in what happens in the next 6 months as we are over the next 6 years and beyond. Changing places for the better is a process that requires a unifying vision, partnerships and clear pathways to guide us from today towards our goals. We place a high value on creative thinking, client service, and enthusiasm, and we always strive to exceed the expectations of our clients and users. We view each project as a unique challenge, merging our extensive experience with new and achievable ideas to create LEAD CONSULTANT INFO OUR TEAM NATIONAL AWARDS: > 7 National APA awards since 2007 > National equity award in 2020: Pittsburgh Equitable Parks Investment Strategy > Pinnacle award for equity from the International Downtown Association (IDA): GR Forward DOWNTOWN EXPERIENCE:Recent experience arranged according to city size: > Philadelphia, PA> Atlanta, GA> Pittsburgh, PA> St. Louis, MO> Grand Rapids, MI> Macon, GA> Paterson, NJ> Fargo, ND> Lynn, MA > Trenton, NJ> Wilmington, DE> Camden, NJ> Fall River, MA> Lawrence, MA> Harrisonburg, VA> Dover, DE> Millville, NJ Page 22 of 131 E1.Page 490 of 607 13 CORE SERVICES Interface Studio has a unique combination of experience in both site-specific, community-oriented urban design projects as well as large-scale, city-wide analysis and policy plans. Below is a list of services we provide directly through our in- house staff: > Downtown planning > Innovation districts > Master planning > Transit oriented design > Public participation > Community revitalization > Industrial strategies > Commercial corridors > Open space planning > Housing strategies AWARDS > 2020 NRPA Equity Award - Pittsburgh Parks Conservancy, An Equitable Parks Investment Plan > 2020 APA National Award for Sustainability - Pittsburgh EcoInnovation District > 2019 APA Texas Chapter for a Plan - Collins / Arapaho Innovation District and TOD Plan, Richardson, TX > 2018 APA Pennsylvania Chapter for a Plan - Pittsburgh EcoInnovation District > 2017 International Downtown Association Pinnacle Award, Grand Rapids Forward > 2015 APA National Planning Achievement Award for a Best Practice: Realizing the Potential of the Porch - A Case Study in Data-Driven Placemaking > 2014 APA Pennsylvania Chapter Daniel Burnham Award for a Comprehensive Plan - Dream Dormont > 2013 APA Michigan Chapter Daniel Burnham Award for a Comprehensive Plan - Detroit Future City > 2013 APA National Planning Excellence Award for an Emerging Planning & Design Firm > 2012 APA National Planning Excellence Award for a Grassroots Initiative – Yorktown 2015 > 2012 APA Pennsylvania Chapter Planning Excellence Award for a Best Practice – Philadelphia Industrial Land Use and Market Strategy > 2010 ASLA National Honor Award for Planning – Transit Revitalization Investment District Master Plan > 2010 APA National Planning Excellence Award for Pub- lic Outreach – Wicker Park Bucktown Master Plan > 2010 APA Illinois Chapter Excellence Award for Public Outreach – Wicker Park Bucktown Master Plan > 2009 APA National Planning Excellence Award for a Grassroots Initiative – Lower Italian Market Revitalization Plan > 2009 NJ Smart Growth Award – North Camden Neighbor- hood and Waterfront Plan PEOPLE Interface Studio is an office of 11 planners. We rarely experience turnover, with over half of the staff employed with Interface Studio for over seven years. Below is a full list and titles of Interface Studio employees (proposed for this plan are in bold). > Scott Page, Principal-in-Charge > Sarah Kellerman, Chicago Studio Director, Project Manager > Ben Bryant, Senior Associate > Stacey Chen, Principal > Ashley DiCaro, Senior Associate > Chris DiStasi, Associate > Maria Gonzalez, Associate > Jamie Granger, Senior Associate > Tobin Stuff, Urban Designer > Mindy Watts, Principal > Akshay Yeleswarapu, Urban Designer CONTACT INFORMATION _Interface Studio LLC 340 N 12th Street # 419 Philadelphia, PA 19107 voice: 215.925.5595 cell: 215.370.6807 fax: 215.754.4993 Principal-in-Charge: Scott Page email: scott@interface-studio.com Project Manager: Sarah Kellerman, AICP, LEED-GA email: sarah@interface-studio.com The Philly Painting project spanning three blocks of Germantown Avenue was timed to coincide with the planning process and maximize the impact of both. The work was organized by the Mural Arts Program and completed by internationally renowned artists Haas and Hahn with support from Interface Studio. Page 23 of 131 E1.Page 491 of 607 14 _ _Interface Studio LLC PRACTICE _ Founding Principal, Interface Studio LLC, 2004 - Present _ Associate, Wallace Roberts & Todd, LLC, Philadelphia, PA, 1997-2004 _ Urban Designer & Operations Manager, Central Philadelphia Development Corporation, 1996-1997 _ Urban Designer, Project Service Division, Urban Redevelopment Authority, Singapore, 1995 _ Design Consultant, Favermann Design and Turner & Associates, 1994 EDUCATION _ Master of City Planning, Certificate in Urban Design, University of Pennsylvania, 1996 _ Bachelor of Architecture, Georgia Institute of Technology & the Ecole des Beaux Arts La Villette, 1993 TEACHING _ Lecturer – University of Pennsylvania, Department of City Planning, 2011-Present _ Lecturer – University of Pennsylvania, Department of Architecture, 2007 _ Lecturer – University of Pennsylvania, Department of City Planning, 1996-2006 HONORS AND AWARDS _ NRPA 2020 Equity Award - Pittsburgh Parks Conservancy, An Equitable Parks Investment Plan _ APA 2020 National Award for Sustainability - Pittsburgh EcoInnovation District _ 2019 APA Texas Chapter for a Plan - Collins / Arapaho Innovation District and TOD Plan, Richardson, TX _ APA 2018 Pennsylvania Chapter Daniel Burnham Award for a Plan - Pittsburgh EcoInnovation District. _ 2017 International Downtown Association Pinnacle Award, Grand Rapids Forward. _ APA 2014 Pennsylvania Chapter Daniel Burnham Award for a Comprehensive Plan - Dream Dormont. _ APA 2013 Michigan Chapter Daniel Burnham Award for a Comprehensive Plan - Detroit Future City. _ APA 2013 National Planning Excellence Award for an Emerging Planning and Design Firm. _ APA 2012 National Planning Excellence Award for a Grassroots Initiative – Yorktown 2015. _ APA 2012 Pennsylvania Chapter Planning Excellence Award for a Best Practice – Philadelphia Industrial Land Use & Market Strategy. _ ASLA 2010 National Honor Award for Analysis and Planning – Transit Revitalization Investment District (TRID) Master Plan. _ APA 2010 National Planning Excellence Award for Public Outreach – Wicker Park-Bucktown Master Plan. _ 2010 Congress for New Urbanism Award Illinois Chapter – Wicker Park-Bucktown Master Plan. _ APA 2009 National Planning Excellence Award for a Grassroots Initiative – Lower Italian Market Revitalization Plan. _ 2009 New Jersey Smart Growth Award – North Camden Neighborhood Plan. _ APA Awards Jury Letter of Commendation – Comprehensive Neighborhood Plan for Francisville, 2007. _ 10,000 Friends of Pennsylvania Award – APM / Temple Regional Rail Station Area Plan, 2004. SCOTT PAGE, PRINCIPAL-IN-CHARGE, FOUNDER Scott is an urban designer and planner with degrees from the University of Pennsylvania and Georgia Tech. Scott’s experience encompasses community revitalization strategies, city-wide housing plans, waterfront design, downtown revitalization, design guidelines and economic development and he has led projects in diverse locations such as Chicago, Detroit, Macon, Philadelphia and Rochester. Scott’s work has utilized creative public outreach techniques in each project to enhance communication and collaboration between city officials, business leaders, non-profit organizations and local residents. His locally and nationally recognized work has resulted in creative and achievable actions that have been implemented at the community and city level. Scott is a lecturer at the University of Pennsylvania’s School of Design, serves on the Board of the Design Advocacy Group in Philadelphia and was nominated for a Pew Arts Fellowship in 2014. His research on urban design, emerging technologies and sustainability has been presented and published both in the United States and Europe. Page 24 of 131 E1.Page 492 of 607 15 _ _ _Interface Studio LLC PRACTICE _ Studio Director & Associate, Interface Studio LLC, January 2020-present _ Associate, Brailsford & Dunlavey Development Advisors, 2018 - 2020 _ Urban Designer & Transportation Planner II, Sam Schwartz Transportation Consultants (SSC), 2014-2018 _ Intern to Commissioner Gabe Klein and Senior Staff, Chicago Department of Transportation, 2013 _ Research Assistant & Graduate Assistant, College of Urban Planning and Public Affairs, UIC, 2013-2014 _ Intern Architect, Architect of Record LLC, 2011-2012 EDUCATION _ Masters of Urban Planning and Policy, College of Urban Planning and Public Affairs , UIC, 2014 _ Bachelors of Science in Architecture, Minor in Urban Design, Sam Fox School of Design and Visual Arts, Washington University in St. Louis, 2011 TEACHING AND CONFERENCES _ Speaker, Live Webinar: Understanding Data Today to Save Tomorrow, American Planning Association, 2020 _ Program Associate and Adjunct Lecturer, Master of City Design Program, UIC, 2019-present _ Adjunct Lecturer, Master of Urban Planning and Policy Program, UIC, Plan Making Studio, 2016 - present _ Adjunct Lecturer, Master of Urban Planning and Policy Program, Design Process Studio, 2015, 2016, & 2017 HONORS AND AWARDS _ AEC Industry 40 Under 40, 2020 Cohort, Building Design + Construction Magazine (2020) _ 2020 APA Sustainable Communities Division Awards for Excellence in Sustainability - Pittsburgh EcoInnovation District _ APA 2018 Pennsylvania Chapter Daniel Burnham Award for a Plan - Pittsburgh EcoInnovation District. _ 2017 International Downtown Association Pinnacle Award, Grand Rapids Forward. _ South Elgin Bike-Pedestrian Plan, Congress for the New Urbanism-Illinois’ Region: Metropolis, City and Town Award (2015) SELECTED PROJECT EXPERIENCE SARAH KELLERMAN, CHICAGO STUDIO DIRECTOR, AICP & LEED GA Sarah is an urban planner, designer, and proven project manager with experience working across many scales and disciplines. She is passionate about urban design that supports public life and place-making. Sarah joined Interface Studio to lead our Chicago office and has years of experience collaborating with our office on major projects including the Pittsburgh EcoInnovation District, Downtown InFocus (Fargo) and GR Forward (Grand Rapids, MI). Sarah is an Adjunct Lecturer for the University of Illinois at Chicago’s (UIC) College of Urban Planning and Public Affairs, and a Program Associate for the College’s Master of City Design Program. Before joining our team, Sarah provided real- estate development and Public-Private Partnership (P3) advisory services for higher-education clients with Brailsford & Dunlavey. She holds a Masters of Urban Planning and Policy from University of Illinois in Chicago, and a Bachelor of Science in Architecture with a minor in urban design from Washington University in St. Louis, MO. Project Director, Downtown Fort Worth Strategic Action Plan, Fort Worth, TX Project Director, Memphis Public Investment Guide Memphis, TN Project Director, Milwaukee Industrial Land Analysis Milwaukee, WI Project Director, MidTown Neighborhood Vision Plan Cleveland, OH Project Director, Detroit Commercial Cooridor and Retail Design Guidelines, City of Detroit, MI Planner & Urban Designer, Design Downtown St. Louis St. Louis, MO Page 25 of 131 E1.Page 493 of 607 16 _ _Interface Studio LLC PRACTICE _ Director of Special Projects, Interface Studio LLC, Philadelphia, PA, 2016-present _ Director of Planning and Design, Group Melvin Design, Camden, NJ, 2012-2016 _ Planning Analyst, Group Melvin Design, Camden, NJ, 2009-2012 EDUCATION _ Master of City Planning, University of Pennsylvania School of Design, 2009 _ Bachelor of Arts, Japanese Studies, Gettysburg College, 2003 TEACHING _ Instructor, First Year City Planning Graduate Student Workshop, University of Pennsylvania, Spring 2013 & Spring 2015 _ Instructor, “Introduction to Graphics”, University of Pennsylvania, City Planning Graduate Program, 2009-2016 _ Teaching Assistant – University of Pennsylvania, Graduate Urban Design Studio, “Urban Design Visions for Aruba,” 2011 HONORS AND AWARDS _ 2018 Winner: Pennsylvania Recreation and Park Society, Best New Recreation Program - Swim Philly _ 2016 Winner: John S. and James L. Knight Foundation Knight Cities Challenge - The Little Music Studio _ 2016 ASLA NJ, Chapter Award - Roosevelt Plaza Park H20 _ 2016 ASLA NJ, Merit Award - The Pop-Up Pool Project _ 2015 Winner: John S. and James L. Knight Foundation Knight Cities Challenge - The Pop-Up Pool Project _ 2015 Environmental Design Research Association (EDRA) Great Places Award, Design - Roosevelt Plaza Pop-Up Park _ 2015 ASLA NJ, Chapter Award - Roosevelt Plaza Pop-Up Park _ 2015 ASLA NJ, Honor Award - Roosevelt Plaza Pop-Up Park _ 2015 APA NJ, Implementation Award - Roosevelt Plaza Pop-Up Park CONFERENCE PRESENTATIONS _ 2019 NRPA Conference - Measuring What Matters: A metrics system for the social impacts of parks & public spaces _ 2019 Placemaking Week - Let's Make Sweet Music Together: Connecting communities through the language of music. _ 2019 Placemaking Week - Swim City: A playbook for untapping the potential of your neighborhood public pool _ 2019 APA National Conference - Mixing in Place: Strategies for creating socioeconomically diverse communities _ 2017 Panel Participant - Socioeconomic Mixing in the Civic Commons, Civic Commons Studio #3, Akron, OH _ 2016 Main Stage Speaker - Act Urban Public Life Conference, Philadelphia, PA _ 2016 ASLA PA/DE Annual Conference - The Pop-Up Pool Project _ 2015 ASLA PA/DE Annual Conference - Roosevelt Plaza Pop-Up Park _ 2015 APA NJ Annual Conference - William Whyte 2.0: Uncovering possibilities for public space in Camden, NJ _ 2014 APA PA Annual Conference - Filling the Empty Seat: Web-based strategies for civic engagement BEN BRYANT, AICP, PP, SENIOR ASSOCIATE Ben is a planner and urban designer interested in how neighborhoods, cities, and regions can incentivize and best manage processes of revitalization and reinvention. As a city planner, Ben has led projects in cities, first-ring suburbs, and walkable downtowns with a focus on land use, transportation, economic development, and public outreach. Ben’s experience also includes a rich portfolio of tactical urbanism projects that seek to re-activate dormant civic spaces through creative interventions that capture the public imagination. Ben is a two-time winner of the Knight Cities Challenge and creator of the Pop-Up Pool Project and the Little Music Studio. Ben also served as the project manager and lead planner/urban designer for the award-winning Roosevelt Plaza Pop-Up Park in Camden, NJ. Ben is currently working with the Knight and Kresge Foundations on research related to promoting economic integration in public space. Ben holds a Masters in City Planning from the University of Pennsylvania with a Certificate in Urban Design. Page 26 of 131 E1.Page 494 of 607 17 FIRM OVERVIEWNINIGRET PARTNERSNINIGRET PARTNERS 23 Award Winning Projects •National APA Planning Excellence Award, Pittsburgh EcoInnovation District •International Downtown Association Pinnacle Award,Grand Rapids Forward •TX APA Economic Development Award, Arapaho TODInnovation District, Richardson, TX •North Texas CLIDE Award, Arapaho TOD InnovationDistrict, Richardson, TX •Fast Company's United States of Innovation TopProjects, RISD Design for Manufacturing Program •PA APA Best Plan for Pittsburgh EcoInnovation District •Best in Class Firm, Indiana Regional Cities Program •GA APA Best Project Process, Envision Athens •MI APA Best Comprehensive Plan, Grand RapidsForward •RI APA Outstanding Plan Implementation, EastProvidence Waterfront •AL APA Outstanding Comprehensive Plan,Montgomery 2040 •CT APA Best Regional Plan, Route 1 Corridor Plan Firm Overview & History Ninigret Partners, LLC (NP) is an economic consulting firm that specializes in the art and science of blending customer insights, economic data, and design principles to create effective strategies, products, programs, and business models for businesses, institutions, and communities. Practice Areas Management Consulting NP has over 20 years of experience providing management consulting services. Typically our private sector work is focused on business model design, market dynamics and customer economics. We’ve adapted this knowledge to help public agency and NGO clients understand the dynamics of their programs and services. Economic Development NP has a unique approach to development strategy. In our view, economic development is much more than real estate development; it’s the result of a robust, growing business sector. We start with a basic understanding of how businesses make investment decisions and the key success factors needed to build a competitive product or service. We break this knowledge into component pieces that align with areas that public policy can influence. Community Planning NP focuses on three principles in its visioning and planning work. First, ask the right questions. We help our clients articulate what issue it is they are trying to address and target our approach to get the information they need to make the best decision. Second, see the whole board. We bring our combination of business, political and community experience to bear in all our projects, which opens up new understanding and potential opportunities. Third, focus on what you can control. Thought Leadership Kevin Hively of NP is actively engaged in shaping the national discussion on economic development through presentations at national conferences as well as appearances on podcasts and published thought pieces in a variety of national media platforms. https://soundcloud. com/aaronrenn/the-right-ways-to-do-economicdevelopment-with-kevin-hively-and- scott-page FIRM OVERVIEW AND HISTORY Page 27 of 131 E1.Page 495 of 607 NP Relevant Experience Visitors 30 minutes before and after entering a location - Montgomery AL Action Plan Mapping Amenities and Activity Zones - New Haven CT italics are projects with Interface Studio Commercial Corridor/Downtown/Business Districts •Montgomery AL Downtown Action Plan (2022) •Cambridge MA Cambridge St Corridor (2022) •Montgomery AL Southern Blvd (2022) •Groton CT, Thames Center (2022) •Harrisonburg VA Downtown 2040 (2021) •Kansas City KS Central Area Plan (2020) •Athens GA Atlanta Highway Corridor (2019) •Macon GA Downtown Retail Plan (2018) •Fargo ND Downtown Fargo in Focus (2017) •Grand Rapids MI, GR Forward Downtown & Riverfront Plan (2016) •New Haven CT Wooster Sq Plan (2016) •Springfield MA Downtown Dining District (2015) •Pittsburgh PA Oakland Neighborhood- UPITT/ CMU/UPMC (2021) •Cleveland OH Midtown Vision & Housing Plan - Cleveland State / Cleveland Clinic (2020) •New Haven CT Downtown Crossing & Yale Medical District - Yale (2020) •Dayton OH OnMain District - UDayton (2019) •Richardson TX Innovation Quarter - UTD (2019) •College Station TX Northgate District Plan -Texas A&M (2019) •Burlington VT Neighborhood Project - UVM (2018) •Pittsburgh PA EcoInnovation District Duquesne/ UPMC (2018) •Stamford Westside UCONN / Stamford Hospital (2017) •Athens GA Athens Innovation District (UGA) (2017) •Detroit MI Innovation District - Wayne St / Henry Ford (2016) University / Institutional Understanding seasonality impact on retail - Fargo ND 18 FIRM OVERVIEWNINIGRET PARTNERS Page 28 of 131 E1.Page 496 of 607 19 NINIGRET PARTNERS RESUME NP Staff EDUCATION BA, Public Policy Brown University MIT Professional Development Institute SELECT PRESENTATIONS Innovation Districts, Observations from the FieldAssociation for University Research Parks, 2016 US Manufacturing Renaissance National APA Conference, 2014 Sustainable Cities Design AcademyAmerican Architectural Foundation, 2012 P3 for New InfrastructureNational ABA State & Local Law Conference, 2010 ADDITIONAL Lecturer Brown UniversityHarvard GSD Urban Design Graduate Studio ReviewerHarvard GSD Northeastern University Consultant Financial Crisis Inquiry Commission Advisory Board National Endowment for the Arts Industrial Design Working Group Kevin Hively is founder and President of Ninigret Partners. He brings 22 years of experience working with corporations, governments and leading non profits on key strategic and economic issues. Private clients have include four USNWR top ranked hospitals, and leaders in the fields of medical devices, property and casualty insurance, polymers, and electronics. Public clients include the state development agencies in MA, CT, RI; major cities including Detroit MI, Boston MA, Philadelphia PA, Grand Rapids MI, Muncie IN, Pittsburgh PA, Youngstown OH, Hartford CT, Pittsburgh PA, New Haven CT, Stamford CT, Providence RI, Springfield MA. Previously he was a member of the Global Leadership Management Group for Telesis, the strategy consulting arm of Towers Perrin. While at Telesis he co-led the firm’s healthcare / life science practice. Mr. Hively also supported the economic development strategy activities of Telesis working on projects in several US states, Panama Canal Commission, and several World Wildlife Fund and Nature Conservancy ecotourism studies in Africa and Oceania. Prior to Telesis, Mr. Hively had the distinction of working for two RI Governors of different political parties. His last role was as Director of Policy for the state of Rhode Island. He also served as Vice Chair of the State Planning Council. While serving the governor, he was involved in a series of economic development projects including the award winning attraction strategy for Fidelity Investments and creation of the state’s Slater Technology Investment Fund. He also played a critical role coordinating the state’s activities in the downtown Providence renaissance including highway relocation, major adaptive reuse projects such as the Masonic Temple, and the $120 million public financing strategy for the Providence Place Mall. Mr. Hively has coauthored or been a contributing writer on books and publications involving key business issues in the energy industry, risk management and mergers and acquisi-tions. Recently he supported the work of the Congressional committee investigating the financial crisis of 2009. For the Commission he evaluated the deal flow and characteristics of the RMBS/CDO marketplace using a case study of the “Magic” CDO. He was also an invited participant to the White House Manufacturing Communities 2015 Summit. 4 Innovation Districts National APA Conference, 2017 State of Technology Workforce NERETA Job Creation Summit, 2017 Page 29 of 131 E1.Page 497 of 607 20 MJB CONSULTING FIRM OVERVIEW Our Firm Founded in 2002, MJB Consulting (MJB) is an award-winning retail planning and real estate consultancy based in New York City (Manhattan) and the San Francisco Bay Area (Berkeley). We are retained by a wide variety of public, non-profit and private sector clients across the U.S., Canada and the U.K. to undertake market analyses, devise revitalization strategies, recommend tenanting schemes, advise on site plans, guide land use/zoning policies and spearhead implementation / recruitment efforts. We have worked extensively on city-, district- and corridor-wide efforts involving multiple property owners while also advising on individual projects with large-scale retail components. Our study areas range from large Downtowns to dense urban neighborhoods to lower-density suburban communities to rural small towns. We have consulted in numerous affluent suburbs within major metropolitan areas, including Westfield (NJ), Decatur (GA), Winter Park (FL), Pearland (TX), Cherry Creek North/Denver (CO), Carlsbad (CA), Redwood City (CA), Santa Clara (CA), San Rafael (CA) and Walnut Creek (CA), among others. We also offer a particular strength in university towns, with past engagements in Cambridge (MA), New Haven (CT), University City/Philadelphia (PA), Gainesville (FL), Dinkytown/Minneapolis (MN), Lincoln (NE), U District/Seattle (WA), Boulder (CO) and Berkeley (CA), among others. We at MJB approach our work very differently from our competitors: • We are retail specialists, not general economists. Retail is our passion and our obsession: we bring to it a depth of knowledge and level of nuance that simply cannot be found elsewhere. • We are in tune with the newest trends and the latest thinking, while also recognizing that they are more readily and quickly embraced in some communities than others. • We do not believe in any sort of “new normal”, especially right now. The future will not simply be an extrapolation of the present, but rather, something very different. We see our role as one of discerning and understanding these paradigm shifts before they happen. • We have worked in communities and districts across all of North America and beyond, enabling us to draw on relevant experiences and best practices from a broad array of analogs and comparables. • We have found that creativity results from the blending of otherwise disparate cultures and perspectives, of both the lessons to be learned in far-away places as well as the particulars of a place and its people. • We fully immerse ourselves in our study areas as if we were locals, caffeinating in the coffeehouses, eating in the greasy spoons, speaking with residents, reading the blogs, spending the weekend, etc. – a unique process that we call “total immersion”. Page 30 of 131 E1.Page 498 of 607 21 MJB CONSULTING FIRM OVERVIEW • We feel that quantitative methodologies must be combined with qualitative ones, and we value the role of psycho-graphics in dictating consumer choices, having even developed our own proprietary lifestyle-segmentation scheme. • We offer vast experience and specialized expertise in non-traditional settings and formats, including Downtown/Main Street districts as well as “urbanist” mixed-use projects. • We are often able to identify latent potential where others cannot, unearthing market niches and tenanting opportunities that more conventional approaches and local observers might have missed. • We place great emphasis on and possess a keen understanding of the retailer’s point-of-view, what they look for and worry about, what entices and repels them, how they respond to different types of opportunities and demands, etc. • We do not pull punches. We will not always tell you what you want to hear, but rather, what you need to hear — even if it hurts — while at the same time generating excitement for what is in fact possible. • We do not write reports that sit on shelves. Rather than boring narratives and data dumps, our work product entertains, interprets and educates, offering a step-by-step guide for what to do with all of that information. • We maintain an extensive database of national and regional retailers willing to locate in different kinds of submarkets and settings, including smaller “chain-lets” that typically pass under the radar of the leasing community as well as tenants that are continuing to expand amidst COVID-19. • We boast a successful track record with practical implementation, including partnerships with local leasing professionals and municipal/non-profit entities in the recruitment of targeted retailers to some very challenging locations. • We are a boutique consultancy, meaning that it will be our Principal – and not some junior associate – serving as the Project Manager and developing all of the work product. Additional information on MJB Consulting can be found on its website, at www.consultmjb.com. Page 31 of 131 E1.Page 499 of 607 22 Our Principal Michael J. Berne is one of North America’s leading experts and futurists on Downtown and Main Street business districts as well as the retail industry more generally. Unlike many of his contemporaries, he sees his role not only in terms of grasping the contours and dynamics as they exist today, but also, anticipating the shifting trajectories, second-order effects and paradigm shifts that await us tomorrow. As the Founder and President of New York, NY-based MJB Consulting (MJB), Michael has amassed more than twenty years of experience in conducting market analyses, developing retail visions, devising tenanting strategies, evaluating zoning frameworks, leading educational workshops, spearheading implementation efforts and recruiting prospects tenants across the U.S., Canada and the U.K. Michael is a regular presenter and keynote speaker at industry conferences, including those of the International Downtown Association (IDA), the National Main Street Center, the International Council of Shopping Centers (ICSC), the International Economic Development Council (IEDC), the American Planning Association (APA) and the Urban Land Institute (ULI), among others. Michael has lectured at University of Pennsylvania, Pratt Institute, City University of New York (CUNY) and the University of California, Berkeley. He has served on expert advisory panels for the ULI and IEDC. He is quoted often in high-profile publications such as the Financial Times, TheStreet, Bloomberg Businessweek, Planning and the Washington Post, among others. In addition to his widely-read “Retail Contrarian” blog, Michael is a contributor to and founding Board member of a new online publication called the American Downtown Revitalization Review (ADRR). He has penned numerous articles for magazines such as ULI’s Urban Land, IEDC’s ED Now and Shopping Center Business. Michael has contributed sections to two recent books, Suburban Remix: Crafting the Next Generation of Urban Places (edited by David Dixon and Jason Beske; Island Press, 2018) and Main Street’s Comeback (written by Mary Means; Hammondwood Press, 2020). Michael served two terms on IDA’s Board of Directors (2009 - 2015), including two years as a Vice Chair of its Executive Committee (2013 – 2015). He is also a member of The Luxury Institute’s “Global Luxury Expert Network” (GLEN). Before founding MJB Consulting, Michael worked on market studies and commercial revitalization for a planning consultancy, leasing and acquisitions for an urban retail developer, and policy analysis for a citywide elected official. Michael received a B.A. degree from Columbia University (Columbia College) in New York City, and an M.Phil degree from Cambridge University (Gonville & Caius College) in the U.K. A native New Yorker, Michael normally splits his time between residences/offices in Manhattan’s Union Square and Berkeley’s Elmwood neighborhood. Retail Contarian blog: https://www.linkedin.com/in/michael-berne-9179442/detail/recent-activity/shares/ E-mail: mikeberne@consultmjb.com Mobile: 917-816-8367 LinkedIn: https://www.linkedin.com/in/michael-berne-9179442/ Page 32 of 131 E1.Page 500 of 607 23 2 is a design studio focused on community engagement, branding, and placemaking. Our engagement results in joyful experiences for communities and their stakeholders through the built environment, branded communications, or programming that captures the spirit of the place. COMMUNITY ENGAGEMENT BRANDING & COMMUNICATIONS PLACEMAKING From the very beginning of each project, we craft a strategic and fully inclusive engagement process—from one-on-one conversations to engaging group conversations to broad-reaching online platforms. We work to instill pride in a sense of place and ensure all project deliverables capture the essence of a place and its people through powerful narrative, creative messaging and beautiful design. We ensure communities tell their story through programming and the built environment. We combine the best of design, planning, engagement, and marketing under one roof. As a community-oriented studio, we understand that a one-size-fits all approach to design and engagement doesn’t cut it. All Together works to form an authentic understanding of a place and its people. We connect with clients, residents, and other stakeholders every step of the process to create joyful experiences and people-filled places. All Together is a WBE & DBE Certified firm founded in 2020 and based in Evanston, Illinois. Page 33 of 131 E1.Page 501 of 607 24 10 And while each project is a little different, here’s what we’ve done that’s created a buzz: •We meet people where they are with QR codes to capture input on the go. In DuPage County, signage was placed along their trail system and resulted in over 2,500 survey submissions. •We design eye-catching visuals and highly interactive websites. In our Clark Street Crossroads corridor study, we launched digital activities (like a crowd- sourced corridor soundtrack) to get people engaged and excited about the project. The result? Over 6,000 project page visits, and it was just launched in December 2021. •We pair placemaking activations with programming that celebrate the character of a place. In Uncover Antioch, 500 participated in a scavenger hunt that engaged people in the history of their downtown and resulted in over $3,000 of local spending. •And while we love digital, we value the importance of convenient (and safe) in-person engagement. We’ve hosted walkshops, pop-up workshops tagged on to an outdoor festival, and logged miles in boots-on-the-ground conversations. Most important, we’re flexible in recalibrating the plan, because... sign of the times. We’ll partner with you all to determine what engagement activities are the right fit for your community at the right time. We combine the best of design, planning, engagement, and marketing under one roof. In our minds, one doesn’t exist without the others. .. and creating a buzz to attract residents and companies to Downtown Evanston. We’re shaping the future of Chicago with the city’s first master plan since the 1960s... ... and a cultural district of Indy. We branded Obama’s pride and joy and a national monument... Page 34 of 131 E1.Page 502 of 607 25 All Together • 847-261-4047 • alltogetherstudio.com • 3 847.261.4047 mschulz@alltogetherstudio.com /marisaschulz alltogetherstudio.com Contact Education Affiliations About Marisa is an urban planner and writer with 16 years of experience working on a broad range of community outreach, planning, and branding projects within the public, private, and political sectors. From Detroit to Austin to Santiago, Chile, Marisa has worked closely with communities to ensure the public plays a vital role in shaping the design of their communities. She has successfully written and branded studies that have been covered by such outlets as Bloomberg, the New York Times, USA Today, and Next City. Marisa has taught both undergraduate and graduate courses in sustainability, planning, and design in Chicago. She is a certified facilitator through the National Charrette Institute. MARISA SCHULZ LEED NCI PRINCIPAL • STRATEGY University of Texas - Austin Master of Community and Regional Planning University of Michigan - Ann Arbor Bachelor of Arts in English Minor in Spanish •Adjunct Faculty Member — DePaul University, Sustainable Urban Development Program •Lambda Alpha International – Ely Chapter •Congress for New Urbanism •American Planning Association •Urban Land Institute • CNU Central Texas – Former Board Member Project Experience PLANNING + ENGAGEMENT •We Will Chicago Master Plan | City of Chicago and Metropolitan Planning Council | Chicago, IL Ongoing •Northeast Kansas City Heritage Trail | MARC, Kansas City, KS Ongoing •City of Evanston ADA Transition Plan | City of Evanston, IL Ongoing •Clark Street Crossroads Corridor Plan | Chicago, IL Ongoing •Wauwatosa Equity Plan | City of Wauwatosa, WI 2021 •Fountain Square Brand + Communications Plan | GVAC EID | Indianapolis, IN 2021 PLACE BRANDING + COMMUNICATIONS •Central Street District Branding | Central Street SSA | Evanston, IL Ongoing •Downtown Evanston District Branding | Downtown Evanston SSA | Evanston, IL Ongoing •Illinois Housing Council Rebrand | IHC | Chicago, IL Ongoing •Downtown Evanston Works + Branding | City of Evanston | Evanston, IL Ongoing •Downtown Lemont Branding + Communications | Village of Lemont | Lemont, IL Ongoing •Historic Pullman Foundation Brand | Pullman National Monument | Chicago, IL 2021 •Organizational Branding | Illinois Science & Technology Coalition | Illinois 2021 •Antioch Marketing Strategy + Brand | Village of Antioch | Antioch, IL 2021 •Fountain Square Brand + Communications Plan | GVAC EID | Indianapolis, IN 2020 PLACEMAKING •Winter Games Activations + Programming | City of Evanston | Evanston, IL 2021 •Joy on Central Activation | Central Street Corridor | Evanston, IL 2020 •Make Lemonade Activations + Programming | Downtown Evanston | Evanston, IL 2020 *Completed while at a former planning firm Page 35 of 131 E1.Page 503 of 607 26 All Together • 847-261-4047 • alltogetherstudio.com • 4 Contact Education Affiliations About Project Experience Rachael is a designer and AICP certified planner specializing in place-based brand identities and experiential marketing campaigns. Rachael’s design and planning solutions are centered in empathy—she puts stakeholders at ease, listens, and then creatively captures the spirit of a place and its people. Because of her unique process and background, her designs are featured in public spaces, on signage, and along trails in communities across the country. Rachael is trained on ICA’s Technology of Participation engagement methods. PLANNING + ENGAGEMENT •DuPage County Trail Plan | The County of DuPage | Wheaton, IL Ongoing •We Will Chicago Master Plan | City of Chicago and Metropolitan Planning Council | Chicago, IL Ongoing •Northeast Kansas City Heritage Trail | MARC, Kansas City, KS Ongoing •Wauwatosa Equity Plan | City of Wauwatosa, WI Ongoing •Downtown Master Plan* | City of Berkley, MI 2019 •Northern Lakeshore Trail Connectivity Plan* | Lake County, IL 2020 PLACE BRANDING + COMMUNICATIONS •Central Street District Branding | Central Street SSA | Evanston, IL Ongoing •Downtown Evanston District Branding | Downtown Evanston SSA | Evanston, IL Ongoing •Downtown Lemont Branding + Communications | Village of Lemont | Lemont, IL Ongoing •Downtown Evanston Works | City of Evanston | Evanston, IL 2021 •Clark Street Crossroads Corridor Study | City of Chicago Department of Planning and Development (DPD) | Chicago, Illinois Ongoing •Historic Pullman Foundation Brand | Pullman National Monument | Chicago, IL 2021 •Calumet Heritage Area Brand + Communications Strategy* | Calumet Collaborative | Southeast Chicago + Northwest Indiana 2019 •Illinois Housing Council Rebrand | IHC | Chicago, IL Ongoing PLACEMAKING •Winter Games Activations + Programming | City of Evanston | Evanston, IL 2021 •Winter Warmth on Wilson | Uptown United | Chicago, IL 2020 •Make Lemonade Activations + Programming | Downtown Evanston | Evanston, IL 2020 *Completed while at a former planning firm RACHAEL SMITH AICP PRINCIPAL • DESIGN DePaul University Master of Sustainable Urban Development University of Wisconsin - Madison Bachelor of Fine Arts Minor in Business 847.261.4047 rsmith@alltogetherstudio.com /rachaelkelsey alltogetherstudio.com •Adjunct Faculty Member — DePaul University, Sustainable Urban Development Program •CNU IL Board Member •American Planning Association •AIGA Chicago •Center for Neighborhood Technology Young Innovators •SEGD Chicago Page 36 of 131 E1.Page 504 of 607 27 All Together • 847-261-4047 • alltogetherstudio.com • 5 Contact Education Affiliations About Abigail is a designer and planner who masterfully communicates the big picture by distilling complex issues into simple messaging and clean visuals. Her experience in graphic design, urban planning, and community engagement drives her passion to better inform policy and create authentic, viable places and solutions. As a painter and muralist, Abigail loves creatively capturing the history and energy of a place through placemaking. As a planner, she works side-by-side with the community to bring her designs to life. ABIGAIL ROSE SENIOR DESIGNER Iowa State University Master of Community and Regional Planning Iowa State University Master of Urban Design Iowa State University Bachelor of Design 515.822.4333 arose@alltogetherstudio.com /abigailrose alltogetherstudio.com •Guest Lecturer and Mentor — Iowa State University, Community and Regional Planning Program •American Planning Association Project Experience PLANNING + ENGAGEMENT •DuPage County Trail Plan | The County of DuPage | Wheaton, IL Ongoing •We Will Chicago Master Plan | City of Chicago and Metropolitan Planning Council | Chicago, IL Ongoing •Northeast Kansas City Heritage Trail | MARC, Kansas City, KS Ongoing •City of Evanston ADA Transition Plan | City of Evanston, IL Ongoing •Wauwatosa Equity Plan | City of Wauwatosa, WI 2021 •Bloomington Historic Preservation Plan* | City of Bloomington | Bloomington, IL 2021 •ADLC Historic Preservation Plan* | Anaconda-Deer Lodge County, MT 2020 •Plan to Play Comprehensive Master Plan* | Oswegoland Park District | Oswego, IL 2019 •Albany Historic Preservation Plan* | Albany, NY 2019 •Maui County Historic Preservation Plan, Phase 1* | County of Maui 2019 PLACEMAKING •Uncover Antioch Scavenger Hunt | Village of Antioch | Antioch, IL Ongoing •Argyle Lantern Installation | Uptown United | Chicago, IL 2021 PLACE BRANDING + COMMUNICATIONS •Central Street District Branding | Central Street SSA | Evanston, IL Ongoing •Downtown Evanston District Branding | Downtown Evanston SSA | Evanston, IL Ongoing •Clark Street Crossroads Corridor Study | City of Chicago Department of Planning and Development (DPD) | Chicago, Illinois Ongoing •Organizational Branding | Illinois Science & Technology Coalition | Chicago, Illinois Ongoing •Downtown Lemont Branding & Communications | Village of Lemont | Lemont, IL Ongoing •Antioch Marketing Strategy | Village of Antioch | Antioch, IL Ongoing *Completed while at a former planning firm Page 37 of 131 E1.Page 505 of 607 28 All Together • 847-261-4047 • alltogetherstudio.com • 6 Contact Education Affiliations About Project Experience Originally from Madrid, Spain, Borja has a background in urban development and tourism. His experiences living in Madrid, Rome, Buenos Aires, Washington, D.C., and Chicago provide him with a global perspective and greatly inform his approach to planning cities. Borja focuses on economic development at a local level and community engagement through cultural diversity. He’s an avid city biker and committed to enhancing urban mobility and returning city streets to its residents. BORJA GONZÁLEZ BILINGUAL PROJECT COORDINATOR DePaul University Master of Sustainable Urban Development Universidad Rey Juan Carlos Dual Bachelor’s Degree - Business Administration & Management and Tourism 312.852.0234 bgonzalez@alltogetherstudio.com borjamanuelgonzalezmorgado/ alltogetherstudio.com •American Planning Association •DePaul University, GIS - Graduate Teaching Assistant •Chaddick Institute for Metropolitan Development, Graduate Teaching Assistant •DePaul University, Urban Design - Graduate Teaching Assistant PLANNING + ENGAGEMENT •We Will Chicago Master Plan | City of Chicago and Metropolitan Planning Council | Chicago, IL Ongoing •Northeast Kansas City Heritage Trail | MARC, Kansas City, KS Ongoing •Clark Street Crossroads Corridor Study City of Chicago Department of Planning and Development | Chicago, IL Ongoing •Moline Centre Form-Based Code City of Moline and Renew Moline | Moline, IL Ongoing •Eagle River Community Square City of Eagle River | Eagle River, WI Ongoing •DuPage County Trail Plan | The County of DuPage | Wheaton, IL Ongoing •Evanston ADA Transition Plan | City of Evanston | Evanston, IL Ongoing •Wauwatosa Equity Plan | City of Wauwatosa, WI 2021 TRANSLATION SERVICES •We Will Chicago Master Plan | City of Chicago and Metropolitan Planning Council | Chicago, IL Ongoing •Northeast Kansas City Heritage Trail | MARC, Kansas City, KS Ongoing •Moline Centre Form-Based Code City of Moline and Renew Moline | Moline, IL Ongoing •Eagle River Community Square City of Eagle River | Eagle River, WI Ongoing •Evanston ADA Transition Plan | City of Evanston | Evanston, IL Ongoing PLACEMAKING •Winter Games Activations + Programming | City of Evanston | Evanston, IL 2021 •Lunar New Year Activation | Uptown United | Chicago, IL 2021 •Winter Warmth on Wilson | Uptown United | Chicago, IL 2020 •Argyle Lantern Installation | Uptown United | Chicago, IL 2021 *Completed while at a former planning firm Page 38 of 131 E1.Page 506 of 607 29 AREA / REGIONAL MANAGERS ILLINOIS MUNICIPAL EXPERIENCE Sarah Sarah Kellerman, Chicago Studio Director, AICP & LEED GA Sarah is an urban planner, designer, and proven project manager with experience working across many scales and disciplines. Sarah’s mission is to make planning accessible so that everyone has the power to create or improve places they love. Sarah joined Interface Studio to lead our Chicago office but has years of experience collaborating with our office on major projects including the Pittsburgh EcoInnovation District, Downtown InFocus (Fargo) and GR Forward. In her most recent professional role, she managed projects in real estate development and Public-Private Partnership (P3) advisory services for higher education clients. The scope of her project experience is broad and includes strategic plans, comprehensive, downtown, and campus master plans, as well as project-level public realm and streetscape design. In 2020, Sarah was named 40 Under 40 AEC professionals by Building Design and Construction Magazine (BD+C). She is AICP and LEED GA Certified and is a member of the Lambda Alpha International Land Economics Society. Sarah is an Adjunct Lecturer for the University of Illinois at Chicago’s (UIC) College of Urban Planning and Public Affairs, and a Program Associate for the College’s Master of City Design Program. INTERFACE STUDIO INTERFACE STUDIO ALL TOGETHER Marisa Schulz, Principal of Strategy, LEED NCI Marisa is an urban planner and writer with 16 years of experience working on a broad range of community outreach, planning, and branding projects within the public, private, and political sectors. From Detroit to Austin to Santiago, Chile, Marisa has worked closely with communities to ensure the public plays a vital role in shaping the design of their communities. She has successfully written and branded studies that have been covered by such outlets as Bloomberg, the New York Times, USA Today, and Next City. Marisa has taught both undergraduate and graduate courses in sustainability, planning, and design in Chicago. She is a certified facilitator through the National Charrette Institute. Rachael Smith, Principal of Design, AICP Rachael is a designer and AICP certified planner specializing in place-based brand identities and experiential marketing campaigns. Rachael’s design and planning solutions are centered in empathy—she puts stakeholders at ease, listens, and then creatively captures the spirit of a place and its people. Because of her unique process and background, her designs are featured in public spaces, on signage, and along trails in communities across the country. Rachael is trained on ICA’s Technology of Participation engagement methods. ALL TOGETHER Marisa Rachael ALL TOGETHER - EVANSTONINTERFACE STUDIO - CHICAGO • Chicago Metropolitan Agency for Planning, IL • City of Chicago, IL • Wicker- Park Bucktown Chamber of Commerce, IL • McHenry County, IL • Village of Antioch, IL • City of Chicago, IL • Dupage County, IL • City of Evanston, IL • Village of Lemont, IL • City of Moline, IL Page 39 of 131 E1.Page 507 of 607 UPTOWN ECOINNOVATION DISTRICT - PITTSBURGH, PA New plaza with integrated stormwater infrastructure to manage flooding challenges in one of the areas of most acute need and high development potential in the Uptown neighborhood. Page 40 of 131 E1.Page 508 of 607 31 Interface Studio prides itself on creating plans that result in positive outcomes for our clients. Because of the momentum and energy built during our planning processes, our plans become living documents upon completion, embraced by the communities in which we work as road maps for the future. Our plans have had much success in: FUNDRAISING – Our projects have helped our clients raise significant private and public dollars to support implementation. Our Master Plan for the College Hill Corridor in Macon, GA received a $5,000,000 implementation grant from the John S. and James L. Knight foundation only six months after the plan’s completion. Since then, the project has generated over $100 million in private investment. POLICY INITIATIVES – Plans are an opportunity to change policies and set the tone for a new direction. In Pittsburgh, our new zoning for the Uptown neighborhood is helping the City to redefine its approach to zoning city-wide. REDEVELOPMENT & ACTION – We have completed redevelopment plans for large sites, that include a range of uses from industrial / commercial to residential and mixed-use. Our focus is on developing real strategies that align market research and available funding sources with the development potential for each site. Our work has helped to move forward reuse and private investment in diverse locations like Atlanta, GA, Grand Rapids, MI and Philadelphia, PA. Scott teaches site planning at the University of Pennsylvania and brings extensive experience to the creative reuse of properties that face multiple challenges. INTERFACE STUDIO - ABOUT OUR WORK COLLABORATION IS KEY – Our best projects come out of the strong working relationships we build with our clients. We work in close collaboration with our project teams to build the deep trust that allows us to innovate and push the boundaries of our planning work. We work hard to build a deep understanding of our project stakeholder perspectives, strengths, and capacity so that our plans lead to real action. PLACEMAKING – Our work is very much focused on the idea that places need to offer unique experiences to succeed. This is particularly true for encouraging transit ridership. We have created designs for key public spaces and implemented our own temporary improvements to help drive interest to the areas in which we work. Our experience with public art, including an ongoing relationship with the nationally recognized Mural Arts Program in Philadelphia, has resulted in new art that supports local economic goals and community values. BUILDING CONSENSUS – We believe that true public participation helps connect stakeholders to one another, promote a sense of ownership of the plan, and encourage their active support and involvement in implementation. Our successes in and accolades for public engagement are the result of a continual process of experimenting, evaluating, and polishing new and established methods and tools. Our ability to graphically communicate enables us to overcome barriers and welcome everyone into the planning process. PROJECT EXPERIENCE On Cambridge Street in Cambridge, MA we developed visuals to illustrate the challenges that impact existing and new businesses. The street is balancing a lot of needs and our work is helping to design a better environment for retail and commercial services Page 41 of 131 E1.Page 509 of 607 32 GR FORWARD, GRAND RAPIDS, MI (WITH NINIGRET PARTNERS) RELEVANCE TO EVANSTON: DOWNTOWN MASTER PLAN, ECONOMIC STRATEGY Interface Studio recently completed a major plan for Grand Rapids called GR Forward. Focused on Downtown and the Grand River, GR Forward deals with issues surrounding economic development and placemaking. Over the years, Grand Rapids has invested heavily in medical research including the Van Andel Research Institution, Spectrum Health, Michigan State University Medical School, and the Cook-DeVos Center for Health Sciences. Combined with the expansion of Grand Valley State University and Kendall School of Design, Grand Rapids has a concentration of institutions that all require talented employees. To date, these major employers and regional economic development agencies have struggled to attract outside talent for a variety of reasons. GR Forward was created to address these issues and attract new investment to the City. Interface Studio coined the name GR Forward as a way to brand and garner greater awareness of the initiative. GR Forward focused on strategies to promote new businesses and economic growth, encourage new housing development and create a balanced transportation network that accommodates the car while providing new bike facilities and transit improvements. Coupled with market research, GR Forward also developed detailed plans to create unique spaces and experiences in Downtown. This includes reconnecting to natural resources like the Grand River, promoting new development in critical locations to support more retail and amenities, creating new parks and encouraging temporary and ongoing programming to bring people together. The process included extensive public outreach with over 4,400 residents participating, collaboration with local employers, and active support by political leaders. Winner: 2017 International Downtown Association Pinnacle Award CLIENT Tim Kelly Planning Director Downtown Grand Rapids Inc. 616 719 4610 tkelly@downtowngr.org 2016, ongoing follow up work Below left: part of the outreach included reuse of a vacant storefront as an exhibit of Downtown Grand Rapids. Below Right: view of a proposed linear park to connect Downtown with neighborhoods to the north. Bottom: Potential build out of Downtown over 10-15 years. Page 42 of 131 E1.Page 510 of 607 33 Our team developed a card game for the GR Forward Open House to help people discuss the possible future activities along the River. Groups were asked to select from a special deck of cards that included various types of spaces, elements, events, and activities. They chose their top five preferred cards and were then required to negotiate with their group to pick the group’s top five overall. The results favored by 43% the creation of spaces, followed by activities and elements, both at 20% and events following at 14%, and, finally, 3% going to wild card options. The specific takeaways from the results helped to shape program and design of the Grand Riverfront. The GR Forward Open House had more than 450 visitors. Between the online version of the collaborative map and the large-scale printed version on display at the Open House, 991 place-specific comments were contributed, identifying ideas, insights, or physical/perceptual barriers. Above: The GR Forward website had over 3,250 views per month, providing up-to-date information about plan progress, upcoming meetings searchable by neighborhood, recent local news items about the plan, online versions of the resident and business surveys, and, ultimately, a draft of the plan accompanied by channels for providing feedback online. Above Right: Summarizing results from the GR Forward resident survey helped the planning team gain insight on housing market potential in Downtown Grand Rapids. Page 43 of 131 E1.Page 511 of 607 34 The recent MAP Update took stock of progress since the 2014 plan and evaluated how to continue to push the needle forward, especially on the harder, bigger projects. CLIENT Josh Rodgers CEO, Newtown Macon 479 Cherry St Macon, GA 31201 (478) 722-9909 josh@newtownmacon.com 2015, Update 2019 MACON ACTION PLAN (MAP) MACON, GARELEVANCE TO EVANSTON: DOWNTOWN AND COMMERCIAL DISTRICT PLANNING The Macon Action Plan (MAP) is a comprehensive, community-driven plan that envisions the future of Macon’s historic downtown and in town neighborhoods. All members of the Macon community – those who live, work, worship, learn, and play in Macon’s Urban Core – were welcomed participants, invited to help craft a collective vision for the future and identify key actions for change to make the shared vision become reality. Interface Studio led the planning work and helped to bring multiple voices to the table from community residents to business owners, large institutions to City leaders. The extensive public outreach campaign organized and implemented over the course of a year, resulted in a detailed action plan for economic development, transportation, open space, housing, programming and branding. MAP, a brand developed by Interface Studio for the project, focuses on connecting Macon’s key assets. Targeted infrastructure improvements are designed to better integrate once- isolated amenities including City Hall, Navicent Health and historic gems like the Hay House. A new trail network is proposed to link neighborhoods to the existing Ocmulgee Heritage Trail, which, in its current form, is difficult to access. Coupled with this expanded trail network, specific improvements are targeted for parks throughout the Urban Core. All of these initiatives support the broader goal of bringing more economic activity to Macon, as in this day and age, talent and businesses are increasingly moving to locations that offer unique experiences. MAP has already brought visible improvements to Macon and will act as the framework for future investments. FOLLOWING THE COMPLETION OF THE FIRST PLAN IN 2015, DOWNTOWN MACON HAS MADE PROGRESS IN IMPLEMENTING 80% OF THE STRATEGIES AND GARNERED $5 MILLION IN FOUNDATION GRANTS, AND OVER $400 MILLION IN PUBLIC AND PRIVATE INVESTMENT. Below, left: new bike lanes, new residential development, improved parks, new wayfinding signage, new restaurants, and new events. Page 44 of 131 E1.Page 512 of 607 35 after DOWNTOWN LYNN ACTION STRATEGY LYNN, MARELEVANCE TO EVANSTON: URBAN DESIGN, EXPERIENCE, PLACEMAKING STRATEGY Interface Studio led a community planning process as part of MassDevelopment’s Transformative Development Initiative [TDI] for the City of Lynn’s Downtown. The TDI program uses targeted investments in compact, strategically located areas within 10 Gateway Cities in Massachusetts to increase local public/private engagement, spur economic activity, and promote and improve an overall quality of life. This action strategy identified place-specific designs and interventions for public spaces, streets, and potential development sites that can be implemented relatively quickly to help answer the question, “How can we attract new investment by physically improving Downtown Lynn?” In all, 250 community members took part in the 8 month planning process to weigh-in so Downtown can realize its full potential as a vibrant live/work neighborhood for arts, culture, entrepreneurship, entertainment, and dining. Strategies included creating a unique Downtown experience, creating a new street grid, activating underutilized public spaces, and promoting infill development. Public feedback prioritized a number of issues to address in the short term: safety near the MBTA transit station, growing local businesses, and the activation of the public right of ways to increase Downtown walkability. In 2017, issues identified in our process laid the groundwork for implementation efforts in a project titled Beyond Walls, which has since installed LED lighting in the transit station underpass, neon signs on the sidewalk, a historic sculpture installation and the banner project -- 15 public murals painted by international and local artists. CLIENT Joe Mulligan Transformative Development Fellow MassDevelopment 617.913.6352jmulligan@massdevelopment.com 2016 Left: The plan called for the creation of the ‘Lynn Line,’ striking a major diagonal street to vehicular traffic to create a true downtown grid, making the way for much needed active public spaces in the Downtown. Below: Beyond Walls activated Downtown through art installations. Above: A storefront installation designed and built by Interface Studio to “put the plan where our mouth is” and illustrate the benefit of activating a vacant storefront while advertising the planning process to passersby. before “if the busiest intersection in the world can create a new plaza, i’m sure we can do that in Lynn” Page 45 of 131 E1.Page 513 of 607 36 CLIENT John Chin Executive DirectorPhiladelphia Chinatown Development Corporation301-305 N. 9th Street Philadelphia, PA 19107(215) 922-2156 jchin@chinatown-pcdc.org Right: What makes historic Chinatown a vibrant and thriving neighborhood is what undergirds the tourist-friendly surface – the residents, workers, small industries, community institutions, services and deep-rooted social networks. CHINATOWN NEIGHBORHOOD PLAN PHILADELPHIA, PARELEVANCE TO EVANSTON: UNIQUE COMMERCIAL CONTEXT, PLACEMAKING Historic Chinatowns are valuable cultural and economic assets in major cities such as New York, San Francisco and Philadelphia. Historic Chinatowns are difficult to replicate because they evolved organically as unique ecosystems. Known to outsiders mainly as a place for food and commerce, Philadelphia’s Chinatown is also a vital hub of community and services for immigrants. It is an important place of cultural exchange; a “home away from home” for immigrants that helps them adapt to American life and also a “city within the city” where native- born Americans can learn about another culture. Chinatown is the locus where two of the fastest growing population segments in cities - immigrants and millennial professionals - meet. Rising income inequality and limited opportunity for lower income and immigrant populations are shared concerns of Chinatowns around the country as they face increasing development pressure and a fight for survival as viable places for immigrants to live and work, not just tourist destinations. The Chinatown Neighborhood Plan seeks to strengthen Chinatown as a vital residential neighborhood, a destination commercial district, and a home away from home for immigrants across the city and region. Through this process, residents and stakeholders envisioned a Chinatown that is authentic, entrepreneurial, inclusive, engaged, healthy and connected. Below: Residents and stakeholders envisioned the future of the neighborhood.Top right: Creating a more inviting public realm, especially in the commercial core, was a priority for residents and business owners. Page 46 of 131 E1.Page 514 of 607 37 NINIGRET PARTNERS EXPERIENCE References: Derek Dauphin Pittsburgh Department of Planning 200 Ross St., 4th Floor Pittsburgh PA derek.dauphin@pittsburghpa.gov P: 412-255-4897 PITTSBURGH, PA – Oakland District Plan Client: City of Pittsburgh October 2019 - January 2021 NP is performing the economic and housing analysis, and development strategy for the Oakland area of Pittsburgh. Oakland is the host neighborhood for the University of Pittsburgh, Carnegie Mellon University and UPMC Medical Center as well as several of the city’s key cultural institutions. Oakland is the 2nd largest employment center in the state of Pennsylvania hosting more than 71,000 jobs. Oakland is also the city’s designated Innovation District. Retail and housing dynamics are heavily influenced by the presence of 30k+ students. Competing development pressure is driven by the growth in life sciences research and the need for lab space. NP created a development strategy that balances the need for a range of housing types and neighborhood retail amenities with maintaining development space for continued growth of the city’s main driver of its innovation economy. MACON, GA - Downtown Retail Strategy Client: Macon-Bibb Unified Government, NewTown Macon, Knight Foundation January 2018 - August 2018 NP worked on the next stage of the redevelopment of Macon, GA’s downtown with a specific focus on a retail enhancement strategy. Using our proprietary approach to retail experience analysis, NP combined different datasets, interviews, and immersion in the community to identify actions to strengthen the city’s retail sector ranging from pedestrian experience improvements to tenant pipeline development. NEW HAVEN, CT – Various Projects Client: City of New Haven Ongoing NP has provided a range of consulting services for the City of New Haven since 2012. The work has involved market and economic analysis, district planning, innovation economy strategy, transaction support and community engagement. NP’s work has included developing plans for Downtown Crossing / Yale Medical District, Wooster Sq, Union Station District, and Long Wharf. NP has also been actively involved with working with the major institutions on several of the city’s economic development priorities around life sciences, digital technology, and economic inclusion strategies. Alex Morrison Urban Development Authority 200 Cherry St, STE 100 Macon, GA 31201 (478) 803-2402 AMorrison@maconbibb.us Ginny Kozlowski Executive Director Economic Development Corporation of New Haven 28 Orange St, New Haven, CT 06511 (203) 785-1000 gkozlowski@edcnewhaven.com NINIGRET PARTNERS 23 Award Winning Projects •National APA Planning Excellence Award, Pittsburgh EcoInnovation District •International Downtown Association Pinnacle Award,Grand Rapids Forward •TX APA Economic Development Award, Arapaho TODInnovation District, Richardson, TX •North Texas CLIDE Award, Arapaho TOD InnovationDistrict, Richardson, TX •Fast Company's United States of Innovation TopProjects, RISD Design for Manufacturing Program •PA APA Best Plan for Pittsburgh EcoInnovation District •Best in Class Firm, Indiana Regional Cities Program •GA APA Best Project Process, Envision Athens •MI APA Best Comprehensive Plan, Grand RapidsForward •RI APA Outstanding Plan Implementation, EastProvidence Waterfront •AL APA Outstanding Comprehensive Plan,Montgomery 2040 •CT APA Best Regional Plan, Route 1 Corridor Plan Firm Overview & History Ninigret Partners, LLC (NP) is an economic consulting firm that specializes in the art and science of blending customer insights, economic data, and design principles to create effective strategies, products, programs, and business models for businesses, institutions, and communities. Practice Areas Management Consulting NP has over 20 years of experience providing management consulting services. Typically our private sector work is focused on business model design, market dynamics and customer economics. We’ve adapted this knowledge to help public agency and NGO clients understand the dynamics of their programs and services. Economic Development NP has a unique approach to development strategy. In our view, economic development is much more than real estate development; it’s the result of a robust, growing business sector. We start with a basic understanding of how businesses make investment decisions and the key success factors needed to build a competitive product or service. We break this knowledge into component pieces that align with areas that public policy can influence. Community Planning NP focuses on three principles in its visioning and planning work. First, ask the right questions. We help our clients articulate what issue it is they are trying to address and target our approach to get the information they need to make the best decision. Second, see the whole board. We bring our combination of business, political and community experience to bear in all our projects, which opens up new understanding and potential opportunities. Third, focus on what you can control. Thought Leadership Kevin Hively of NP is actively engaged in shaping the national discussion on economic development through presentations at national conferences as well as appearances on podcasts and published thought pieces in a variety of national media platforms. https://soundcloud. com/aaronrenn/the-right-ways-to-do-economicdevelopment-with-kevin-hively-and- scott-page FIRM OVERVIEW AND HISTORY Page 47 of 131 E1.Page 515 of 607 38 NEW HAVEN, CT - Multiple Engagements New Haven, Connecticut (population: 131,000) is, on the one hand, an idyllic college town -- home to one of the world’s most famous universities (Yale) – and on the other, a struggling post-industrial city with a sizable contingent of ethnically diverse, blue-collar households. The city has experienced something of a renaissance since its 1980’s nadir, largely driven by a thriving med’s-and-ed’s economy as well as Yale University Properties, which has fashioned a retail mix within the university’s sphere of influence that punches well above its weight. MJB Consulting has been retained multiple times across the last decade – by the Town Green Special Services District (in the historic Downtown core), the Whalley Avenue Special Services District (in a diverse neighborhood adjacent to Downtown), the City of New Haven (in the nascent “Hill to Downtown” district adjacent to Downtown as well as the Urban Renewal- era Route 34 arterial) and the State of Connecticut (for the revamp of the Union Station MJB CONSULTING EXPERIENCE Reference: Winfield Davis Executive Director, Town Green Special Services District 203-401-4245 ext. 203 win@downtownnewhaven.com Reference: John Caner Chief Executive Officer Downtown Berkeley Assoc. 510-549-2230 x1 caner@downtownberkeley.com BERKELEY, CA - Downtown Retail Strategy and Implementation The Downtown of Berkeley, California (population: 122,000) might sit immediately west of the UC Berkeley campus, but it has always been more than just a student district. Indeed, undergrads concentrate more heavily along Telegraph Avenue, the famed “college drag” on the city’s south side, whereas Downtown remains a heterogenous affair, encompassing, for instance, the Arts District, home to the celebrated Berkeley Repertory Theatre and, over the course of the last decade, welcoming a number of mid- and high-rise residential developments that consciously target young professionals drawn to its busy BART station and fleeing the exorbitant rents of San Francisco. One of the challenges facing Downtown, however, was the “low-hanging fruit” problem. Specifically, property owners were disinclined to expend their energies and resources on these other submarkets when they could easily lease their space, at very healthy rents, to yet another quick-service food or beverage concept or cell phone store geared towards the sizeable number of students and/or transit riders. The result was an uninspiring and ultimately unmemorable collection of retail offerings that fell far short of the district’s latent potential. In the spring of 2014, the Downtown Berkeley Association (DBA), a business improvement district (BID), hired MJB Consulting to devise a retail positioning and tenanting strategy, create new leasing collateral (see image above) and then pursue specific prospects on behalf of landlords and brokers, with the goal of reframing Downtown Berkeley within the local leasing community – as a submarket with extraordinarily high densities of affluent households with sophisticated tastes -- and elevating the mix of businesses to reflect as much. This campaign quickly gained traction. In addition to the percentage of vacant storefronts in Berkeley’s central core dropping from 11.2% in 4Q 2014 to just 4.6% prior to the arrival of COVID-19, one could also point to the following: • Property owners buying in to the vision, bypassing the low-hanging fruit and thinking more broadly about tenanting • Local business and lifestyle publications jumping on the story with front-page coverage • Several of the Bay Area’s most prominent tenant-rep brokerages becoming active there after decades of ignoring it • Hugely popular and successful operators from San Francisco and elsewhere in California opening new locations or concepts there, including Boot & Shoe Service, Bourbon & Branch, Eureka! Burger, Half Moon Bay Brewing, Tender Greens, Veggie Grill and Blue Bottle Coffee - National and international chains launching their West Coast expansions there, including Target (with its first “flexible-format” store outside Minneapolis), Ippudo and Sweetgreen. MJB has since worked with the BID updated the leasing collateral (in 2019) and might be about to start on a retail tenanting initiative along the two blocks of Kala Bagai Way, a new “slow street” in the Downtown. Page 48 of 131 E1.Page 516 of 607 39 MJB CONSULTING EXPERIENCE From a retail perspective, the Downtown of Raleigh, North Carolina (population: 465,000) had long lacked a reason for being. The 35,000 students at nearby North Carolina State University (“N.C. State”) concentrated along Hillsborough Street. The old-money wealth in the close-in neighborhoods gravitated to Cameron Village, a storied, 1920’s-era lifestyle center. The “see-and-be-seen” crowd from Raleigh’s rapidly-growing suburbs would descend upon the Glenwood South district. Building on the momentum of mid-rise, market-rate residential development that was creating new in-place demand, the Downtown Raleigh Alliance (DRA), a business improvement district (BID), hired MJB in 2009 to undertake an extensive scope-of-work geared towards establishing and reinforcing Downtown Raleigh’s relevance within this broader competitive marketplace. MJB first developed a nuanced retail strategy that could differentiate the Downtown core vis- à-vis these well-established rivals. Applying its proprietary lifestyle-segmentation scheme and “total immersion” methodology, MJB was able to identify two fast-growing niche populations – “hipsters” and “neo-hipsters” – that had started to materialize in the core yet remained underserved. Then, speaking to a local real estate industry accustomed to thinking in more conventional and quantitative terms, MJB was able to convince key landlords and brokers that such psycho- graphically defined submarkets could in fact sustain a viable retail mix. Based on this market positioning, the firm worked with DRA’s graphic designer to develop a compelling retail brochure for use in tenant recruitment efforts (image above); identified and pursued a set of realistic, niche-appropriate operators; and finally, trained DRA’s Economic Development Director on how to continue with such efforts going forward. Today, Downtown Raleigh’s upward ascendance is unmistakable. Prior to the arrival of COVID-19, the storefront vacancy had dropped as low as 1.9%, with the retail store base having grown by 35%. Specialty retailers – often the most difficult tenants to attract to Downtown settings – accounted for 44% of the new arrivals, with most of these concepts catering to the hipster and/or neo-hipster segments first introduced in MJB’s analysis and strategy. This culminated in 2018 with the arrival of Urban Outfitters, which MJB had initially approached several years earlier. Such vitality has helped to drive continued residential growth and was a key factor in (now IBM-owned) Red Hat Technology’s 2014 decision to relocate its global headquarters and 600 (now 1,150) employers there. (While we recognize that this assignment falls beyond the five-year mark, we are extremely proud of what we have helped to realize in Downtown Raleigh and would emphasize that retail strategies often take more than five years to bear fruit – it is, after all, a marathon, not a sprint). Reference: Kris Larson President and CEO Central Houston Inc. (former Senior Planner for the City of Raleigh) 323-898-6878 sonoflar@gmail.com David Diaz Senior Business Development Manager Loudoun County Economic Development (former President and CEO of the Downtown Raleigh Alliance) 703-771-5189 daviddiaz2050@gmail.com commuter-rail/Amtrak terminal) – to guide efforts in other parts of the city that Yale had relatively little interest in or capacity for addressing. The scope(s) of work for these assignments has been wide-ranging, from market analysis to revitalization strategy to redevelopment planning to tenant attraction. MJB has focused throughout on retail that can bridge the gaps between town and gown, that can leverage the advantages of New Haven’s visibility and drawing power as a famed university town in ways which ultimately benefit other submarkets within the broader population. At the same time, MJB has approached each of the study areas always with an eye towards the larger retail ecology, ensuring that the initiatives and tenanting approaches it proposed and pursued for one would synergize with what already existed or might be possible in others. MJB’s efforts in the historic Downtown core included retailer recruitment. With creative use of available datasets as well as reference to comparable districts elsewhere, the firm was able to sell a high percentage of targeted prospects (57%) on both the market and the location. One such example was Barcade, a Brooklyn, NY-based gastropub/arcade chain-let (image) that MJB, working with the landlord’s broker, was able to entice to Downtown’s long-sleepy Ninth Square sub-district in 2016. It has since become a favorite of both students as well as the city’s older neo-hipster psychographic. NEW HAVEN, CT - Multiple Engagements (cont’d) RALEIGH, NC - Retail Strategy and Implementation Page 49 of 131 E1.Page 517 of 607 40 7 OUR EXPERIENCE We know Evanston like the back of our hands. We live here and we placemaking and brand here. Because of this, we know the players, personalities, and market/placemaking needs for districts throughout the city. Below are a few insights that inspire our approach and will inform our process: •This is a once-in-a-lifetime opportunity to emerge out of COVID and reinvent as a better and more unified city. We 'll bring public life back to the streets to create a sense of vibrancy. •We will make sure everyone is working together to elevate and connect programming, branding, and placemaking initiatives among districts. Each area has their own story to tell, and a story they have to tell together. •We will put W/MBE and independent businesses at the forefront of this process via pop-up markets, programming, and marketing. • Given the competition in nearby suburbs that has emerged in the last 5 years, we will help Evanston with a creative refresh. •We will give people reasons (events and experiences) to get outside of their neighborhood or community and explore. •We will make sure that people see themselves in these various districts. Page 50 of 131 E1.Page 518 of 607 41 8 DOWNTOWN EVANSTON OFFICE ATTRACTION CAMPAIGN - EVANSTON, ILLINOIS EVANSTON WORK PROJECTS: •Central Street District Branding Evanston, Illinois - Ongoing •Downtown Evanston District Branding Evanston, Illinois - Ongoing •Evanston ADA Transition Plan Evanston, Illinois - Ongoing •Downtown Evanston Works Evanston, Illinois - 2021 •Joy on Central Evanston, Illinois - 2020 •Make Lemonade Evanston, Illinois - 2020 •Winter Games Evanston, Illinois - 2020 REFERENCE: Annie Coakley Executive Director, Downtown Evanston acoakley@downtownevanston.org 847.570.4724 JOY ON CENTRAL - EVANSTON, ILLINOIS WINTER GAMES - EVANSTON, ILLINOIS MAKE LEMONADE - EVANSTON, ILLINOIS ADA TRASITION PLAN - EVANSTON, ILLINOIS Page 51 of 131 E1.Page 519 of 607 42 Page 52 of 131 E1.Page 520 of 607 41 APPENDIX EXHIBIT A - DISCLOSURE OF OWNERSHIP INTERESTS EXHIBIT B - ADDITIONAL INFORMATION SHEET EXHIBIT C - CONFLICT OF INTEREST FORM EXHIBIT D - ACKNOWLEDGEMENT OF UNDERSTANDING EXHIBIT E - ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION EXHIBIT F - CITY OF EVANSTON M/W/EBE POLICY EXHIBIT G - M/W/EBE PARTICIPATION COMPLIANCE FORM UTILIZATION SUMMARY REPORT EXHIBIT J - PROFESSIONAL SERVICES AGREEMENT ACKNOWLEDGEMENT CONSULTANT CERTIFICATION AND VERIFICATION ADDENDUM EXHIBIT K - COPY OF PRICE/COST FORM 42 45 46 47 48 49 50 51 54 55 57 In addition to the Addendums attached, Interface Studio acknowledges the release of Addendum #1, #2, and #3 by the City of Evanston. Page 53 of 131 E1.Page 521 of 607 42 17 Revised 10-20 (09-17) Exhibit A DISCLOSURE OF OWNERSHIP INTERESTS The City of Evanston Code Section 1 -18-1 et seq. requires all persons (APPLICANT) seeking to do business with the City to provide the following information with their proposal. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME: ______________________________________ APPLICANT ADDRESS: ______________________________________ TELEPHONE NUMBER: ______________________________________ FAX NUMBER: ______________________________________ APPLICANT is (Check One ) ( ) Corporation ( ) Partnership ( ) Sole Owner ( ) Association Other ( ) ________________________________________________________ Please answer the following questions on a separate attached sheet if necessary. SECTION I - CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 1b. (Answer only if corporation has 33 o r more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substi tute that statement for the material required herein.) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Page 54 of 131 E1.Page 522 of 607 43 18 Revised 10-20 (09-17) 1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 3 - TRUSTS 3a. Trust number and institution. ______________________________________________________________________ 3b. Name and address of trustee or estate administrator. ______________________________________________________________________ ______________________________________________________________________ 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. ______________________________________________________________________ ______________________________________________________________________ Page 55 of 131 E1.Page 523 of 607 44 Page 56 of 131 E1.Page 524 of 607 45 20 Revised 10-20 (09-17) EXHIBIT B ADDITIONAL INFORMATION SHEET Proposal Name: _______________________________________________ Proposal Number #: _________________________________________________ Company Name: __________________________________________________ Contact Name: ___________________________________________________ Address: ________________________________________________________ City, State, Zip: ____________________________________________________ Telephone/FAX: #_________________________________________________ E-mail: __________________________________________________________ Comments: _____________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Page 57 of 131 E1.Page 525 of 607 46 Page 58 of 131 E1.Page 526 of 607 47 22 Revised 10-20 (09-17) Exhibit D ACKNOWLEDGEMENT OF UNDERSTANDING THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED The undersigned hereby certifies that they have read and understand the contents of this solicitation and attached service agreements, and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing this document, the Proposer hereby certifies that they are not barred from bidding on this contract as a result of bid rigging or bid rotating or any similar offense (720 ILCS S/33E -3, 33E-4). Authorized Signature: Company Name: Typed/Printed Name: Date: Title: Telephone Number: Email: Fax Number: Page 59 of 131 E1.Page 527 of 607 48 Page 60 of 131 E1.Page 528 of 607 49 24 Revised 10-20 (09-17) EXHIBIT F CITY OF EVANSTON M/W/EBE POLICY A City of Evanston goal is to provide contracting and sub -contracting opportunities to Minority Business Enterprises, Women Business Enterprises, and Evanston Business Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. To assist such grow th, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. Firms bidding on projects with the City must work to meet the 25% goal or request a waiver from participation. It is advised that bidders place advertisements requesting sub - contractors and that they email or contact individual firms that would be appropr iate to partner in response to the project. For samples of possible advertisements, see the City of Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business- diversity/ (Sample Advertisement ). If you request a paper copy of the additional documents, it will be available free of charge from the Purchasing Offi ce, 2100 Ridge Road Suite 4200, Evanston, IL 60201. If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or modification of the goal on the attached forms. Bidder must include: 1. A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior to the bid opening. 2. Documentation of each of the assist agencies that were contacted, the date and individual who was contacted, and the result of the conversation (see form) 3. A letter attesting to instances where the bidder has not received inquiries/proposals from qualified M/W/EBEs 4. Names of owners, addresses, telephone numbers, date and time and method of contact of qualified M/W/EBE who submitted a proposal but was not found acceptable. 5. Names of owners, addresses, telephone numbers, date and time of contact of at least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly related to the Bid prior to the bid opening (copies must be attached). If a bidder is selected with a Sub-contractor listed to meet the M/W/EBE goal, a “monthly utilization report” will be due to the City prior to each payment being issued to the Contractor. This report will include documentation of the name of the firm hired, the type of work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule proposed in this document, the City reserves the right to cancel the contract. Examples of this monthly form can be found on the City’s website: http://www.cityofevanston.org/business/business -diversity/ (MWEBE Monthly Utilization Report). Page 61 of 131 E1.Page 529 of 607 50 EXHIBIT G M/W/EBE PARTICIPATION COMPLIANCE FORM I do hereby certify that ALL TOGETHER (Name of firm) intends to participate as a Subcontractor or General Contractor on the project referenced above. This firm is a (check only one): ______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and controlled by a minority, certified by a certifying agency within Illinois. __ X __ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and controlled by a woman, certified by a certifying agency within Illinois. ______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum of one year and which performs a “commercially useful function”. Total proposed price of response $___245,000___________ Amount to be performed by a M/W/EBE $___55,000____________ Percentage of work to be performed by a M/W/EBE ____22.45%__________% Information on the M/W/EBE Utilized: Name ALL TOGETHER Address 2625 PARK PLACE, EVANSTON, IL 60201 Phone Number 847-261-4047 Signature of firm attesting to participation Title and Date CO-FOUNDER 03/15/2022 Type of work to be performed COMMS/MARKETING/ENGAGEMENT/PLACEMAKING Please attach: 1. Proper certification documentation if applying as a M/WBE and check the appropriate box below. This M/WBE will be applying with documentation from: ❑Cook County ❒Federal Certification ❒State Certification ❒Women’s Business Enterprise National Council X City of Chicago ❒Chicago Minority Supplier Development Council 2. Attach business license if applying as an EBE 27 Revised 10-20 (09-17) Page 62 of 131 E1.Page 530 of 607 51 26 Revised 10-20 (09-17) EXHIBIT G M/W/EBE UTILIZATION SUMMARY REPORT The following Schedule accurately r eflects the value of each MBE/WBE/EBE sub - agreement, the amounts of money paid to each to date, and this Pay Request. The total proposed price of response submitted is __$245,000___________________. MBE/WBE/EBE FIRM NAME FIRM TYPE (MBE/WBE /EBE) SERVICES PERFORMED AMOUNT OF SUB- CONTRACT PERCENT OF TOTAL CONTRACT AMOUNT $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL $ All Together WBE / EBE Engagement, Marketing, Branding $55,000 22.45% $55,000 22.45% Page 63 of 131 E1.Page 531 of 607 52 Page 64 of 131 E1.Page 532 of 607 53 Page 65 of 131 E1.Page 533 of 607 54 29 Revised 10-20 (09-17) Exhibit J Professional Services Agreement Acknowledgement Page The City has attached its standard professional services agreement as an exhibit to this RFP. Identify all exceptions to the agreement that would prevent your firm from executing it . The City shall not consider or negotiate regarding exceptions submitted at any time after the submission of the Proposer’s response. Please check one of the following statements: ____I have read the professional services agreement and plan on executing the agreement without any exceptions. My firm cannot execute the City’s standard professional service ag reement unless the exceptions noted below or in the attached sample professional services agreement are made. ***Please be aware that submitting exceptions to the contract may impact the likelihood of your firm being selected to perform this work. List exceptions in the area below: _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ ________________________________________ Authorized Signature: Company Name: Typed/Printed Name and Title: Date : Page 66 of 131 E1.Page 534 of 607 55 30 Revised 10-20 (09-17) Exhibit J Consultant Certification and Verification Addendum I certify in accordance with the Professional Services Agreement, the agents, employees and subcontractors of [CONSULTANT FIRM] are in compliance and will comply with City work rules and policies applicable to City employees while they are on City property, including the City’s Workplace Harassment Policy; COVID -19 Vaccination Policy; and Sexual Harassment Policy. I further certify that the agents, employees and subcontractors of [CONSULTANT FIRM] are in compliance with OSHA emergency temporary standard to protect workers from coronavirus. CONSULTANT: By ________________________ Its: ________________________ FEIN Number: _______________ Date: _______________________ Page 67 of 131 E1.Page 535 of 607 Transformation of Fulton Street, Grand Rapids, MI Page 68 of 131 E1.Page 536 of 607 57 EXHIBIT K - COPY OF PRICE/COST FORM Page 3 PRICE/COSTS FORM TASK COST Existing Conditions Assessment $ Customer Profiles $ Review of City codes, regulation, and policies $ Needs Assessment / Community Engagement $ Site Visits and Stakeholder Meetings $ Market Gap Analysis $ Identify placemaking, branding, and physical improvement opportunities $ Recommended Improvements / Final Report $ Total $ Note: Acknowledgment of this Addendum is required in the Submittal. 35,000 25,000 10,000 40,000 25,000 15,000 45,000 50,000 245,000 Page 69 of 131 E1.Page 537 of 607 _INTERFACE STUDIO LLC SCOTT PAGE, PRINCIPAL 340 N 12TH STREET #419 PHILADELPHIA, PA 19107 c: 215.370.6807 SCOTT@INTERFACE-STUDIO.COM Page 70 of 131 E1.Page 538 of 607 1 Revised 10-20 (09-17) CITY OF EVANSTON REQUEST FOR PROPOSAL NUMBER: 22-22 For Evanston Business District Strategy and Implementation Plan March 3, 2022 PROPOSAL DEADLINE: 2:00 P.M., March 23, 2022 PRE-PROPOSAL MEETING: Virtual, Non-Mandatory 11:00 A.M., March 8, 2022 Zoom Link: https://us06web.zoom.us/j/85810270324?pwd=OTUwK zZDVFlZZTFJaXI1NHdYaTJkZz09 Phone Numbers (US) +1 312-626-6799 Meeting ID: 858 1027 0324 Passcode: 283630 ELECTRONIC BID SUBMITTAL: Bid responses will only be accepted electronically via E-bidding through DemandStar (WWW.DEMANDSTAR.COM) It is highly recommended that new DemandStar users complete the account setup process prior to project due date/time. Page 71 of 131 E1.Page 539 of 607 2 Revised 10-20 (09-17) TABLE OF CONTENTS Notice to Proposers 3 1.0 Introduction 4 2.0 Scope of Services 7 3.0 Insurance 8 4.0 Submittal Requirements (Please see Attachments) 8 5.0 Additional Submittal Requirements 9 6.0 M/W/EBE Goals 9 7.0 Evaluation Criteria 9 8.0 Selection Process 10 9.0 Proposed Schedule 11 10.0 Questions Regarding RFP 11 11.0 General Terms and Conditions 11 Price/Costs Form 16 RETURN ALL EXHIBITS WITH RFP Exhibit A – Disclosure of Ownership Interests 17 Exhibit B – Additional Information Sheet 20 Exhibit C – Conflict of Interest Form 21 Exhibit D – Acknowledgement of Understanding 22 Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification 23 Exhibit F – City of Evanston M/W/EBE Policy 24 Exhibit G – M/W/EBE Participation Compliance Form 25 Exhibit G – M/W/EBE Utilization Summary Report…………………………………. 26 Exhibit H – M/W/EBE Participation Waiver Request 27 Exhibit I – M/W/EBE Assistance Organizations 28 Exhibit J – Professional Services Agreement Acknowledgement 29 Exhibit J – Consultant Certification and Verification Addendum 30 Exhibit J – Professional Services Agreement 31 Exhibit K – Bond Submittal Label 44 ATTACHMENTS DemandStar- E-bidding Instructions Page 72 of 131 E1.Page 540 of 607 3 Revised 10-20 (09-17) CITY OF EVANSTON NOTICE TO PROPOSERS Proposals will be received by the Purchasing Office until 2:00 P.M. local time on March 23, 2022 . Effective immediately, the City of Evanston will no longer accept hard copy paper submittals for any solicitation. Responses w ill only be accepted electronically via E-bidding through DemandStar (www.demandstar.com ). Although registration is required, vendors can download solicitations and upload responses for free. Proposals shall cover the following: Evanston Business District Strategy and Implementation Plan RFP Number: 22-22 The City of Evanston’s City Manager’s Office is seeking proposals from experienced firms for: the development of a business district strategy and implementation plan. There will be a Non-mandatory virtual pre-proposal meeting March 8, 2022, at 11:00 A.M. Interested parties can use the following link to access the meeting: https://us06web.zoom.us/j/85810270324?pwd=OTUwKzZDVFlZZTFJaXI1NHdYaTJkZz09 or join by phone at +1 312-626-6799 US (Chicago) Meeting ID: 858 1027 0324 and Passcode: 283630. All firms intending to submit a proposal for this project are encou raged to attend to discuss the proposed work and receive answers to questions related to the project. The above item shall conform to the RFP on file in the Purchasing Office. Parties interested in submitting a proposal should contact the Purchasing Offic e to receive a copy of the RFP or see the City’s website at: www.cityofevanston.org/business/bids -proposals/ or Demandstar at: www.demandstar.com . The City (the City of Evanston) in accordance with the laws of the State of Illinois, hereby notifies all firms that it will affirmatively ensure that the contract(s) entered into pursuant to this notice will be awarded to the successful firm w ithout discrimination on the grounds of race, color, religion, sex, age, sexual orientation marital status, disability, familial status or national origin. The City of Evanston reserves the right to reject any or all submittals or to accept the submittal(s ) deemed most advantageous to the City. The Evanston City Council also reserves the right to award the contract to an Evanston firm if that firm’s bid is within 5% of the low bid. Each Proposer shall be required to submit with his/her proposal a Disclosu re of Ownership Interest Statement Form in accordance with Section 1-18-1 et seq . of the City Code. Failure to submit such information may result in the disqualification of such proposal. Jillian Ostman Purchasing Specialist Page 73 of 131 E1.Page 541 of 607 4 Revised 10-20 (09-17) CITY OF EVANSTON Request for Proposal 1.0 INTRODUCTION The City is seeking proposals from qualified firms to assist the City in evaluating the market potential and specific implementation strategies for Evanston with individualized recommendations for its business districts including: downtown Evanston, Howard Street, Main Street (Hinman to McCormick), Dempster Street (Hinman to McCormick), Central Street, Church and Dodge, Simpson and Ashland, and Emerson Street west of Green Bay Road. The City is seeking a consultant's analysis of market trends and demands for the city as a whole, as well as its eight unique business districts. Evanston is in the midst of an economic transformation brought about by the changing retail landscape resulting from the growth of e-commerce and the emerging mid to long term impacts of COVID-19. This has resulted in increased retail vacancies that take longer to fill. Retail spaces that are re-tenanted are typically filled by fast casual restaurants, fitness centers, financial services, medical, and mobile phone stores. Most national retailers have vacated downtown Evanston and have consolidated locations at Westfield Old Orchard. Some neighborhood merchant districts have a strong mix of independent retail, services, and restaurants with minim al intervention, while others require more intervention than resources exist. The City’s downtown has transformed physically numerous times over its 158 year history, most recently with mid-rise and high rise condominium and apartment development. New office buildings are planned. The Main and Chicago business district has seen residential growth with the transformation of auto dealerships to residential townhomes and mid-rise developments. Central Street has new growth east of the Union Pacific rail line. But growth has been unequal with Church and Dodge, the center of Evanston’s African American community, seeing very little new development and Howard Street on the City’s south end seeing promise, but requiring significant City intervention. The City is desiring to be strategic in our economic development approach and to support brokers with realistic business recruitment and retention efforts. But we also recognize that this effort will require more than identifying spending patte rns, analyzing leakage, and creating incentive programs to develop the capacity of independent retailers and businesses. The purpose of this RFP is to understand Evanston’s commercial landscape, identify gaps, evaluate the competitive trade area, evaluate the potential of each business district, and identify physical improvements supportive of business district activities. The scope of services will generally include the following: 1. Conduct market research 2. Analyze Evanston’s business districts phys ical characteristics 3. Identify placemaking, branding, and physical improvement opportunities 4. Recommend an implementation plan Page 74 of 131 E1.Page 542 of 607 5 Revised 10-20 (09-17) We are challenging you to be creative and to propose realistic and implementable strategies. How are successful business districts managed? What are they composed of? What is the ideal use mix? What placemaking strategies work? What are the physical requirements? What are the latest applicable transportation, mobility and parking trends? How do art and culture strategies fit with business districts? What experiences are residents, visitors, and daytime employees seeking in their built environment? How can you help us capitalize on our history, our economy, our racial and socio-economic diversity? The contract term desired is for a period of 90 to 120 days. The market study and implementation plan will help inform the City of Evanston City Council on COVID -19 economic recovery investment decisions and will help guide the City’s Capital Improvement Plan (CIP), placemaking strategies , Economic Development work planning, and upcoming Comprehensive Planning. Goal: To implement and coordinate a study that provides a framework to enhance the quality and mix of retail, food and entertainment offerings in all of Evanston’s commercial corridors. Background: The City of Evanston is less than three miles from Old Orchard, one of the country’s premier regional shopping centers, and thirty minutes north of Chicago's world renowned shopping and entertainment. Online shopping, parking challenges (real and perceived), expensive rents, property taxes and the uncertainty of the pandemic have created confusion amongst retailers, small businesses and business district service providers perhaps never exper ienced in Evanston, despite its many economic evolutions. There are several organizations, including City staff , working on a variety of efforts, often overlapping or duplicating, in order to retain businesses and attract new retail, experiential and services establishments to each of our nearly dozen business districts. There is not a cohesive plan and little is done to measure effectiveness. We should be creating and supporting more impactful strategies, initiatives and programs and measure our successes, including benchmarking against other similar communities. These efforts require a cohesive approach to retail attraction for all of Evanston’s historic and emerging districts. The objective of the study is to: ● Propose new/alternate images of retail based on current/future market trends ● Attract more street-level retail and destination drivers including specialty stores, entertainment users and multi-gen experiential places. ● Retain existing businesses and incubate new ● Improve the appeal for the daytime office population and community members alike Page 75 of 131 E1.Page 543 of 607 6 Revised 10-20 (09-17) ● Create jobs and increase the tax base as well as spending by visitors and residents ● Reduce spending leakage to our competitive communities. ● Encourage the provision of street level retail wherever possible. Where sufficient retail demand exists and is supported by land-use policy, consider requiring street-level retail uses in specific districts and corridors ● Support creativity and innovation in the provision of retail services, including formats and physical design ● Use market research to identify districts, streets, and corridors with high retail potential and develop strategies and programs to foster their development and viability. ● Identify urban design, wayfinding, and branding strategies to aid business district recovery The extent of the study will include (from north to south): ● Central Street ● Hill Arts ● Noyes Street and Foster Street ● Church / Dodge / Emerson ● Downtown Evanston ● Dempster Street - Dodge Avenue ● Dempster Street - Chicago Avenue ● Chicago Ave Howard to Downtown ● Main Street ● Howard Street The contract term desired is for a period of 90 to 180 days. Contact with City personnel in connection with this RFP shall not be made other than as specified in this RFP Unauthorized contact of any City personnel may be cause for rejection of a proposal. Prior to the submittal of a proposal, Proposers are advised to carefully examine ● the contract documents ● project scope and work tasks to be accomplished ● specifications ● submittal requirements ● insurance requirements and required documentation Proposers are advised to become thoroughly familiar with all conditions, instructions and specifications governing this RFP. Proposals shall be made in accordance wi th these instructions. Proposals shall be submitted on the forms provided by the City Page 76 of 131 E1.Page 544 of 607 7 Revised 10-20 (09-17) The City will not be liable in any way for any costs incurred by respondents in replying to this Request for Proposal. 2.0 SCOPE OF SERVICES The successful bidder will create a response that applies modern approaches to the challenges facing traditional business districts. The challenges go beyond typical leakage analysis and presence/absence studies. Physical improvements and placemaking strategies tied with real market analysis will be required to help Evanston transition into the post-pandemic, e-commerce dominated world. The scope of services should include but is not limited to: A. Existing conditions assessment — conduct an assessment of Evanston’s business districts including storefront tenant mix, physical characteristics, wayfinding, storefront appearance, streetscape, lighting, parking, streets, streetscape, placemaking, and other features impacting the retail/commercial district experience. Consultant should analyze access, land use, zoning, utilities, transportation, mobility systems, ordinances , traffic and parking patterns, neighborhood conditions and recent land use and development trends. Mar keting and placemaking strategies will also be assessed. B. Customer profiles — Provide customer profile information to assist with better understanding customer behavior and how to market and serve them. This assessment should go beyond Census data and include psychographics of resident, visitor, and daytime employee consumers. C. A review of City codes, regulations, and policies - Strategy should include recommendations for improving, removing, or adding regulations to improve business district vitality. D. Needs assessment / Community Engagement or Site Visits, Stakeholder Meetings and Focus Groups- Determine the City’s interest and demand for certain types of potential uses or redevelopment and the scale, intensity and the economic market for those uses. Seek community input through engaging meetings, surveys, and other means. E. Market gap analysis — Complete a market study to understand supply and demand conditions and identify categories that have a realistic opportunity to be met locally. F. Recommended Improvements / Final Report - final report should include a series of recommendations that provide a basis for a comprehensive strategy for improving our business districts. Page 77 of 131 E1.Page 545 of 607 8 Revised 10-20 (09-17) 3.0 INSURANCE Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liabilit y insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder. The consultant must provide an insurance certificate naming the City of Evanston as an additional insured and will provide a variety of insurances including: ▪ comprehensive general liability - $3 ,000,000 combined single limit for each occurrence for bodily injury and property damage – designating the City as Additional Insured ▪ Workers Compensation - Statutory Limits ▪ Automobile Liability - $1,000,000 per occurrence for all claims arising out of bodily injuries or death and property damages. ▪ errors and omissions or professional liability insurance - $1,000,000 The surety and the insurance company must have not less than an A+ rating from the Alfred M. Best Co., Inc. and be approved by the City of Evanston. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. 4.0 SUBMITTAL REQUIREMENTS The City will no longer accept hard copy paper submittals for any solicitation. Responses will only be accepted electronically via E -bidding through DemandStar. Respondents are still required to complete all of the bid documents and provide all of the requested information in a pdf file(s). Please refer to attached DemandStar e -bidding documents. ANY PROPOSALS RECEIVED AFTER THE SUBMITTAL DEADLINE, WILL BE NOT BE ACCEPTED. It is the sole responsibility of the proposer to insure that his or her proposal is delivered by the stated time. THE CITY IS NOT RESPONSIBLE FOR INCOMPLETE UPLOADED SUBMITTALS. A. Cover Letter The cover letter will include the following: ● introduction of firm signed by an authorized Principal of the firm ● name of firm ● address of firm ● phone number of the firm submitting the proposal Page 78 of 131 E1.Page 546 of 607 9 Revised 10-20 (09-17) ● include the name and signature of an authorized binding official who is authorized to answer questions regarding the firm’s proposal B. Qualifications and Experience of Firm and/or Team ● All respondents shall describe other contracts (at least 5, but no more than10) similar in scope, size or discipline to the required services described herein, performed or undertaken within the past five years. ● The respondent must provide references, including name, address and telephone number of a contact person for each project identified and described. ● Indicate commencement dates, duration and type of operation. ● Provide a list of all Municipal clients in Illinois. C. Area/Regional Manager(s) Clearly identify the professional staff person(s) who would be assigned as your Area/Regional Manager(s) and provide resumes. The proposal should indicate the abilities, qualifications and experience of these individuals. D. Fees Provide a copy of your fees/prices on the attached price/costs form (see page 1 6). E. Contract The City has attached its standard contract in Exhibit J (see page 3 1– Professional Services Agreement). Identify all exceptions to the agreement that would prevent your Firm from executing it. The City shall not consider or negotiate regarding exceptions submitted at any time after the submission of the Proposer’s respon se. 5.0 ADDITIONAL SUBMISSION REQUIREMENTS None 6.0 M/W/EBE GOALS The City has a goal of 25% of the contract amount for the participation and utilization of Minority-Owned, Women-Owned, and Evanston-based businesses (M/W/EBEs) in completing a portion of the services required by the City. All respondents must submit a statement of the proposed involvement of M/W/EBEs in completing a portion of the required services. Provide a copy of the certification for M/W/EBEs that will assist in achieving the M/W/EBE goal with your submittal as well as the appropriate M/W/EBE forms or Request for Waiver. Any questions regarding M/W/EBE compliance should be submitted in writing to Tammi Nunez Purchasing Manager at tnunez@cityofevanston.org. 7.0 EVALUATION CRITERIA The City will select the successful firm through an evaluation process based on the firm meeting the specifications which are outlined in this RFP. A review committee will review in detail all proposals that are received. During the evaluation process, the Page 79 of 131 E1.Page 547 of 607 10 Revised 10-20 (09-17) City may require a Proposer’s representative to answer questions with regard to the proposal and/or make a formal presentation to the review committee. The review committee will make a recommendation to awar d the contract based on the criteria set forth below. This contract will be forwarded to the City Council for final approval. The evaluation criteria listed below will be used in the selection of the successful Proposer. A. Qualifications and Expertise B. Price C. Organization and Completeness of Proposal D. Willingness to Execute the City of Evanston’s Professional Services Agreement E. M/W/EBE Participation 8.0 SELECTION PROCESS The City will select a firm on the basis of the responsiveness of the proposal to the RFP submittal requirements, the evaluation criteria stated above and the demonstrated willingness to execute an acceptable written contract. The City reserves the right to reject any or all proposals, and to request written clarification of proposals and s upporting materials from the Proposer. While it is the intent of the City to award a single firm, the City reserves the right to award in part or in whole and to select multiple firms and/or individuals, depending on whichever decision is deemed to be most advantageous to the City. Responses may be rejected if the firm fails to perform any of the following: A. Adhere to one or more of the provisions established in this Request for Proposal. B. Demonstrate competence, experience, and the ability to provide the services described in this Request for Proposal. C. Submit a response on or before the deadline and complete all required forms. D. To fulfill a request for an oral presentation. E. To respond to a written request for additional information. Discussions and/or interviews may be conducted with responsible firms that have submitted proposals in order to clarify certain elements. All proposals shall be afforded fair and equal treatment with respect to any opportunity for clarification. In conducting discussion, there shall be no disclosure of information derived from proposals submitted by competing firms. The selection shall be done by the City’s review committee and will be recommended to the City Council for final approval. If the City is unable to reach any sort of agreement with the selected firm, the City will discontinue negotiations with the selected firm and begin negotiations with the firm ranked second and so on until agreement is reached. Page 80 of 131 E1.Page 548 of 607 11 Revised 10-20 (09-17) The firm to be recommended to the City Council will be the one w hose proposal is determined to be the most advantageous to the City in consideration of price and all other evaluation factors which are set forth in this Request for Proposal No other factors or criteria not listed in this RFP shall be used in the evaluat ion. 9.0 PROPOSED SCHEDULE The tentative schedule for this RFP and project process is as follows: 1. RFP issued March 3, 2022 2. Non-mandatory Pre-Proposal Conference March 8, 2022 3. Last Day to submit questions March 11, 2022 4. Final Addendum Issued March 16, 2022 5. RFP Submission Due Date March 23, 2022 6. Economic Development Committee March 30, 2022 7. City Council Award of Contract April 11, 2022 8. Contract Effective April 12, 2022 10.0 QUESTIONS REGARDING RFP All questions related to this RFP should be submitted in writing to Jillian Ostman, Purchasing Specialist at jostman@cityofevanston.org with a copy to Paul Zalmezak at pzalmezak@cityofevanston.org. 11.0 GENERAL TERMS AND CONDITIONS A. Confidentiality In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such informatio n whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any m anner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a reques t and whether or not any exemption to the disclosure of such records or part thereof is applicable. Page 81 of 131 E1.Page 549 of 607 12 Revised 10-20 (09-17) The Purchasing Specialist will endeavor to advise the firm of any request for the disclosure of the material so marked with “TRADE SECRET”, “CONFIDENTIAL”, or “PROPRIETARY”, and give the firm or other submitting party the opportunity to seek a court order to protect such materials from disclosure. If the requested material was submitted by a party other than the firm, then the firm shall be solely responsible for notifying the submitting party of the request. The City’s sole responsibility is to notify the firm of the request for disclosure, and the City shall not be liable for any damages resulting out of such disclosure, whether such disclosure is deemed required by law, by an order of court or administrative agency, or occurs through inadvertence, mistake, negligence on the part of the City or its officers, or employees. B. Withdrawal of Proposal Proposals may be withdrawn prior to the submittal deadline. Withdrawal may be attained by written request; however, no offer can be withdrawn within the ninety (90) day period which occurs after the time is set for closing. Proposers who withdraw their proposals prior to the designated date and time may still subm it another proposal if done in accordance with the proper time frame. C. Exceptions to Specifications Exceptions to these specifications shall be listed and explained on a separate page titled “Exceptions to Specifications”, which shall be prepared by the Proposer. This page shall then be attached to these documents and submitted at the same time as the proposal. Each exception must refer to the page number and paragraph to which it is relevant. The nature and reasoning of each exception shall be explained in its entirety. Any exceptions to these specifications may be cause for rejection of the proposal. D. Hold Harmless The contractor agrees to hold harmless the City of Evanston and all of its agents, servants, and employees against any and all lawsuits, clai ms, demands, liabilities, losses, and/or expenses; including court costs and attorneys’ fees on account of injury to any person, or any death resulting from such injury, or any damage to property which may have arisen from work specifically related to the contract and/or project. E. Addenda Any and all changes to these documents are valid only if they are included via written addendum to all respondents. Each respondent should acknowledge receipt of any addenda by indicating same in their proposal submission . Each respondent acknowledging receipt of any addenda is responsible for the contents of the addenda and any changes to the proposal therein. Failure to acknowledge any addenda may cause the proposal to be rejected. Addenda information is available over the internet at City of Evanston Notices & Documents or www.demandstar.com , or by contacting the Purchasing Office, 847-866-2935. Page 82 of 131 E1.Page 550 of 607 13 Revised 10-20 (09-17) F. Term The contract is for 90 to 120 days. The City may terminate a contract for either cause or convenience. G. Non-Appropriation of Funds The City of Evanston reserves the right to terminate in whole or in part of the contract in the event that insufficient funds to complete the contract are appropriated by Evanston City Council. H. Property of the City All discoveries and documents produced as a result of any service or project undertaken on behalf of the City of Evanston shall beco me the property of the City. I. Payment Terms The consultant shall submit invoices detailing the services provided, project, professional staff, and hours. Payment shall be made in accordance with the Local Government Prompt Payment Act. Please note that failure to provide a detailed invoice could result in delay of payment and include termination of any agreement. J. Disclosures and Potential Conflicts of Interest The City of Evanston’s Code of Ethics prohibits public officials or employees from performing or participating in an official act or action with regard to a transaction in which he has or knows he will thereafter acquire an interest for profit, without full public disclosure of such interest. This disclosure requirement extends to the spouse, chi ldren and grandchildren, and their spouses, parents and the parents of a spouse, and brothers and sisters and their spouses. To ensure full and fair consideration of all proposals, the City of Evanston requires all Proposers including owners or employees to investigate whether a potential or actual conflict of interest exists between the Proposer and the City of Evanston, its officials, and/or employees. If the Proposer discovers a potential or actual conflict of interest, the Proposer must disclose the c onflict of interest in its proposal, identifying the name of the City of Evanston official or employee with whom the conflict may exist, the nature of the conflict of interest, and any other relevant information. The existence of a potential or actual conflict of interest does NOT, on its own, disqualify the disclosing Proposer from consideration. Information provided by Proposers in this regard will allow the City of Evanston to take appropriate measures to ensure the fairness of the proposal process. The City requires all Proposers to submit a certification, enclosed with this RFP, that the Proposer has conducted the appropriate investigation and disclosed all potential or actual conflicts of interest. K. Protests Page 83 of 131 E1.Page 551 of 607 14 Revised 10-20 (09-17) Any actual or prospective Proposer, who is aggrieved in connection with the solicitation or award of a contract, may protest to the Purchasing Office. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. ▪ The Proposer shall submit any protests or claims regarding this solicitation to the Purchasing Office. ▪ A pre-bid protest must be filed five (5) days before the bid opening or proposal submittal. ▪ A pre-award protest must be filed no later than ten (10) days after the bid opening date or proposal deadline. ▪ A post-award protest must be filed no later than ten (10) days after the award of the Contract. All claims by a Proposer against the City relat ing to a contract shall be submitted in writing to the Purchasing Specialist. The City will only consider protests that are properly and timely submitted. All protests or claims must set forth the name and address of the protester, the contract number, the grounds for the protest or claim, and the course of action that the protesting party desires the Purchasing Specialist to take. Statements shall be sworn and submitted under penalty of perjury. L. Authority To Resolve Protests And Contract Claims Protests: The Purchasing Specialist shall have the authority to consider and resolve a protest of an aggrieved Proposer, actual or prospective, concerning the solicitation or award of a contract. The City shall issue a written decision and that decision is final. Contract Claims : The Purchasing Specialist, after consulting with Corporation Counsel, shall have the authority to resolve contract claims, subject to the approval of the City Manager or City Council, as applicable, regarding any settlement that will result in a change order or contract modification. Each Proposer, by submitting a response to this RFP, expressly recognizes the limitations on its rights to protest provided in this Section and expressly waives all other rights and remedies and agrees tha t the decision on the protest is final and conclusive. If a Proposer disregards, disputes or does not follow the exclusive protest remedies provided in this Section, it shall indemnify and hold the City and its officers, employees, agents and consultants harmless from and against all liabilities, fees and costs, including legal and consultant fees and costs, and damages incurred or suffered as a result of such Proposer’s actions. Each Proposer, by submitting a response to this RFP, shall be deemed to have irrevocably and unconditionally agreed to this indemnity obligation. M. Litigation For purposes of this Section, the following terms are defined as follows: Page 84 of 131 E1.Page 552 of 607 15 Revised 10-20 (09-17) “issue” means any prior or pending litigation or investigation, either civil or criminal, or any governmental agency action or proceeding (the “issue”), which may affect the performance of the services to be rendered herein. For purposes of this Section, an “issue” shall also include any criminal, civil, or administrative penalty or finding imposed against any covered individual. An issue occurring within seven (7) years of the date preceding the date of the Proposer’s response shall be disclosed by the Proposer. “covered individual” means any principal, president, managing partner, or vice - president, affiliated in anyway with the Firm, and the Firm’s employees or sub - contractors. All proposers shall identify and describe with particularity any issue. The City, and not Proposer, has the sole discretion to determine whether an issue may affect the performance of the services. Failure of any Proposer to comply with this mandatory obligation shall, at the City’s sole discretion, result in the Proposer’s response being deemed non-responsive and not responsible. Failure of any Proposer to comply wi th the obligation specified herein may result in the voiding any subsequent contract award to Proposer if the City discovers upon the exercise of its customary due diligence that Proposer failed to comply with the mandatory obligation in this Section. The City reserves all rights to take any other actions in the case of a Proposer’s non-compliance with this Section. N. Sub-contractors If any firm submitting a proposal intends on sub -contracting out all or any portion of the engagement, that fact, and the nam e of the proposed sub- contracting firm(s) must be clearly disclosed in the proposal. Following the award of the contract, no additional sub-contracting will be allowed without the prior written consent of the City of Evanston. O. Contact with City Personnel All Proposers are prohibited from making any contact with the City Manager, City Council, or any other official or employee of the City with regard to the Project, other than in the manner and to the person(s) designated herein. The Purchasing Specialist reserves the right to disqualify any Proposer found to have contacted City Personnel in any manner with regard to the Project. Additionally, if it is determined that the contact with City Personnel was in violation of any provision of 720 ILCS 5/33EE, th e matter may be referred to the Cook County State’s Attorney for review and prosecution. P. Costs Incurred The City of Evanston assumes no responsibility or liability for costs incurred by the Proposer prior to the execution of a contract. This includes cost s incurred by the Proposer as a result of preparing a response to this RFP. Page 85 of 131 E1.Page 553 of 607 16 Revised 10-20 (09-17) PRICE/COSTS FORM TASK COST Existing Conditions Assessment $ Customer Profiles $ Review of City codes, regulation, and policies $ Needs Assessment / Community Engagement $ Site Visits and Stakeholder Meetings $ Market Gap Analysis $ Recommended Improvements / Final Report $ Total $ Page 86 of 131 E1.Page 554 of 607 17 Revised 10-20 (09-17) Exhibit A DISCLOSURE OF OWNERSHIP INTERESTS The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT) seeking to do business with the City to provide the following information with their proposal. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME: ______________________________________ APPLICANT ADDRESS: ______________________________________ TELEPHONE NUMBER: ______________________________________ FAX NUMBER: ______________________________________ APPLICANT is (Check One ) ( ) Corporation ( ) Partnership ( ) Sole Owner ( ) Association Other ( ) ________________________________________________________ Please answer the following questions on a separate attached sheet if necessary. SECTION I - CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Page 87 of 131 E1.Page 555 of 607 18 Revised 10-20 (09-17) 1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 3 - TRUSTS 3a. Trust number and institution. ______________________________________________________________________ 3b. Name and address of trustee or estate administrator. ______________________________________________________________________ ______________________________________________________________________ 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. ______________________________________________________________________ ______________________________________________________________________ Page 88 of 131 E1.Page 556 of 607 19 Revised 10-20 (09-17) SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE 4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an agent or nominee, and give the name and address of principal. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or other "holding" entity not an individual, state the names and addresses of all parties holding more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c), 2(a), and 2(b). ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another party, give name and address of party with constructive control. ("Constructive control" refers to control established through voting trusts, proxies, or specia l terms of venture of partnership agreements.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ I have not withheld disclosure of any interest known to me. Information provided is accurate and current. ______________________ ______________________________________ Date Signature of Person Preparing Statement ______________________________________ Title ATTEST: ____________________________ Notary Public (Notary Seal) Commission Expires: _____________________ Page 89 of 131 E1.Page 557 of 607 20 Revised 10-20 (09-17) EXHIBIT B ADDITIONAL INFORMATION SHEET Proposal Name: _______________________________________________ Proposal Number #: _________________________________________________ Company Name: __________________________________________________ Contact Name: ___________________________________________________ Address: ________________________________________________________ City, State, Zip: ____________________________________________________ Telephone/FAX: #_________________________________________________ E-mail: __________________________________________________________ Comments: _____________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ Page 90 of 131 E1.Page 558 of 607 21 Revised 10-20 (09-17) Exhibit C CONFLICT OF INTEREST FORM ___________________________________________________, hereby certifies that it has conducted an investigation into whether an actual or potential conflict of interest exists between the bidder, its owners and employees and any official or employee of the City of Evanston. Proposer further certifies that it has disclosed any such actual or potential conflict of interes t and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of interest, the City of Evanston may disqualify the bid/proposal. ______________________________________________________________________ (Name of Bidder/Proposer if the Bidder/Proposer is an Individual) (Name of Partner if the Bidder/Proposer is a Partnership) (Name of Officer if the Bidder/Proposer is a Corporation) The above statements must be subscribed and sworn to before a notary public. Subscribed and Sworn to this _____ day of ______________, 20 Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the bid / proposal. Page 91 of 131 E1.Page 559 of 607 22 Revised 10-20 (09-17) Exhibit D ACKNOWLEDGEMENT OF UNDERSTANDING THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED The undersigned hereby certifies that they have read and understand the contents of this solicitation and attached service agreements, and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing this document, the Proposer hereby certifies that they are not barred from bidding on this contract as a result of bid rigging or bid rotating or any similar offense (720 ILCS S/33E-3, 33E-4). Authorized Signature: Company Name: Typed/Printed Name: Date: Title: Telephone Number: Email: Fax Number: Page 92 of 131 E1.Page 560 of 607 23 Revised 10-20 (09-17) Exhibit E ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION ______________________________________, being first duly sworn, deposes and says that he is ________________________________________ (Partner, Officer, Owner, Etc.) of ________________________________ (Proposer) The party making the foregoing proposal or bid, that such bid is genuine and not collusive, or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person; to fix the bid price element of said bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. The undersigned certifies that he is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. (Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation) The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this ________ day of _____________________, 20 __________________________________________ Notary Public Commission Expires: ________________________ Failure to complete and return this form may be considered sufficient reason for rejection of the bid. Page 93 of 131 E1.Page 561 of 607 24 Revised 10-20 (09-17) EXHIBIT F CITY OF EVANSTON M/W/EBE POLICY A City of Evanston goal is to provide contracting and sub-contracting opportunities to Minority Business Enterprises, Women Business Enterprises, and Evanston Business Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. To assist such grow th, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. Firms bidding on projects with the City must work to meet the 25% goal or request a waiver from participation. It is advised that bidders place advertisements requesting sub - contractors and that they email or contact individual firms that would be appropr iate to partner in response to the project. For samples of possible advertisements, see the City of Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business- diversity/ (Sample Advertisement ). If you request a paper copy of the additional documents, it will be available free of charge from the Purchasing Offi ce, 2100 Ridge Road Suite 4200, Evanston, IL 60201. If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or modification of the goal on the attached forms. Bidder must include: 1. A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior to the bid opening. 2. Documentation of each of the assist agencies that were contacted, the date and individual who was contacted, and the result of the conversation (see form) 3. A letter attesting to instances where the bidder has not received inquiries/proposals from qualified M/W/EBEs 4. Names of owners, addresses, telephone numbers, date and time and method of contact of qualified M/W/EBE who submitted a proposal but was not found acceptable. 5. Names of owners, addresses, telephone numbers, date and time of contact of at least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly related to the Bid prior to the bid opening (copies must be attached). If a bidder is selected with a Sub-contractor listed to meet the M/W/EBE goal, a “monthly utilization report” will be due to the City prior to each payment being issued to the Contractor. This report will include documentation of the name of the firm hired, the type of work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule proposed in this document, the City reserves the right to cancel the contract. Examples of this monthly form can be found on the City’s website: http://www.cityofevanston.org/business/business -diversity/ (MWEBE Monthly Utilization Report). Page 94 of 131 E1.Page 562 of 607 25 Revised 10-20 (09-17) EXHIBIT G M/W/EBE PARTICIPATION COMPLIANCE FORM I do hereby certify that _________________________________________________ (Name of firm) intends to participate as a Subcontractor or General Contractor on the project referenced above. This firm is a (check only one): ______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and controlled by a minority, certified by a certifying agency within Illinois. ______ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and controlled by a woman, certified by a certifying agency within Illinois. ______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum of one year and which performs a “commercially useful function”. Total proposed price of response $_____________________ Amount to be performed by a M/W/EBE $_____________________ Percentage of work to be performed by a M/W/EBE _____________________% Information on the M/W/EBE Utilized: Name __________________________________________________________ Address ____________________________________________________ Phone Number Signature of firm attes ting to participation ____________________________ Title and Date ____________________________________________________ Type of work to be performed _______________________________________ Please attach: 1. Proper certification documentation if applying as a M/WBE and check the appropriate box below. This M/WBE will be applying with documentation from: Cook County State Certification Federal Certification Women’s Business Enterprise National Council City of Chicago Chicago Minority Supplier Development Council 2. Attach business license if applying as an EBE Page 95 of 131 E1.Page 563 of 607 26 Revised 10-20 (09-17) EXHIBIT G M/W/EBE UTILIZATION SUMMARY REPORT The following Schedule accurately reflects the value of each MBE/WBE/EBE sub - agreement, the amounts of money paid to each to date, and this Pay Request. The total proposed price of response submitted is _____________________. MBE/WBE/EBE FIRM NAME FIRM TYPE (MBE/WBE /EBE) SERVICES PERFORMED AMOUNT OF SUB- CONTRACT PERCENT OF TOTAL CONTRACT AMOUNT $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL $ Page 96 of 131 E1.Page 564 of 607 27 Revised 10-20 (09-17) Exhibit H M/W/EBE PARTICIPATION WAIVER REQUEST I am ___ of _____, and I have authority to (Title) (Name of Firm) execute this certification on behalf of the firm. I ___________ do (Name) hereby certify that this firm seeks to waive all or part of this M/W/EBE paritcipation goal for the following reason(s): (CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE ATTACHED.) ______ 1. No M/W/EBEs responded to our invitation to bid. ______ 2. An insufficient number of firms responded to our invitation to bid. For #1 & 2, please provide a narrative describing the outreach efforts from your firm and proof of contacting at least 15 qualified M/W/EBEs prior to the bid opening. Also, please attach the accompanying form with notes regarding contacting the Assist Agencies. ______ 3. No sub-contracting opportunities exist. Please provide a written explanation of why sub -contracting is not feasible. ______ 4. M/W/EBE participation is impracticable. Please provide a written explanation of why M/W/EBE participation is impracticable. Therefore, we request to waive _____of the 25% utilization goal for a revised goal of _____%. Signature: Date: (Signature) Page 97 of 131 E1.Page 565 of 607 28 Revised 10-20 (09-17) EXHIBIT I M/W/EBE Assistance Organizations (“Assist Agencies”) Form AGENCY DATE CONTACTED CONTACT PERSON RESULT OF CONVERSATION Association of Asian Construction Enterprises (AACE) 5500 Touhy Ave., Unit K Skokie, IL. 60077 Phone: 847-525-9693 Perry Nakachii, President Black Contractors United (BCU) 400 W. 76th Street Chicago, IL 60620 Phone: 773-483-4000; Fax: 773-483-4150 Email: bcunewera@ameritech.net Chicago Minority Business Development Council 105 West Adams Street Chicago, Illinois 60603 Phone: 312-755-8880; Fax: 312-755-8890 Email: info@chicagomsdc.org Shelia Hill, President Evanston Minority Business Consortium, Inc. P.O. Box 5683 Evanston, Illinois 60204 Phone: 847-492-0177 Email: embcinc@aol.com Federation of Women Contractors 5650 S. Archer Avenue Chicago, Illinois 60638 Phone: 312-360-1122; Fax: 312-360-0239 Email: FWCChicago@aol.com Contact Person: Beth Doria Maureen Jung, President Hispanic American Construction Industry (HACIA) 901 W. Jackson, Suite 205 Chicago, IL 60607 Phone: 312-666-5910; Fax: 312-666-5692 Email: info@haciaworks.org Women’s Business Development Ctr. 8 S. Michigan Ave, Suite 400 Chicago, Illinois 60603 Phone: 312-853-3477 X220; Fax: 312-853-0145 Email: wbdc@wbdc.org Carol Dougal, Director PLEASE NOTE: Use of M/W/EBE Assistance Organizations (“Assist Agencies”) Form and agencies are for use as a resource only. The agencies and or vendors listed are not referrals or recommendations by the City of Evanston. Page 98 of 131 E1.Page 566 of 607 29 Revised 10-20 (09-17) Exhibit J Professional Services Agreement Acknowledgement Page The City has attached its standard professional services agreement as an exhibit to this RFP. Identify all exceptions to the agreement that would prevent your firm from executing it . The City shall not consider or negotiate regarding exceptions submitted at any time after the submission of the Proposer’s response. Please check one of the following statements: ____I have read the professional services agreement and plan on executing the agreement without any exceptions. My firm cannot execute the City’s standard professional service ag reement unless the exceptions noted below or in the attached sample professional services agreement are made. ***Please be aware that submitting exceptions to the contract may impact the likelihood of your firm being selected to perform this work. List exceptions in the area below: _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ _________________________________________________________________________ ________________________________________ Authorized Signature: Company Name: Typed/Printed Name and Title: Date : Page 99 of 131 E1.Page 567 of 607 30 Revised 10-20 (09-17) Exhibit J Consultant Certification and Verification Addendum I certify in accordance with the Professional Services Agreement, the agents, employees and subcontractors of [CONSULTANT FIRM] are in compliance and will comply with City work rules and policies applicable to City employees while they are on City property, including the City’s Workplace Harassment Policy; COVID -19 Vaccination Policy; and Sexual Harassment Policy. I further certify that the agents, employees and subcontractors of [CONSULTANT FIRM] are in compliance with OSHA emergency temporary standard to protect workers from coronavirus. CONSULTANT: By ________________________ Its: ________________________ FEIN Number: _______________ Date: _______________________ Page 100 of 131 E1.Page 568 of 607 31 Revised 10-20 (09-17) Exhibit J CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Evanston Business District Strategy and Implementation Plan (“the Project”) RFP Number: 22-22 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of ________________, 20___, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinaft er referred to as the “City”), and [Insert Professional Service Provider’s name here], with offices located at [Insert address here], (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $[Insert fee here]. I. COMMENCEMENT DATE Consultant shall commence the Services on ____________ or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by ____________. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. Page 101 of 131 E1.Page 569 of 607 32 Revised 10-20 (09-17) IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A, the City’s Request for Proposal/Qualifications No. # (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a prof essional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, c oordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working h ours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub-consultants provide false information, or fail to be or remain in compliance with this Agreement; the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, an d agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to sub - Page 102 of 131 E1.Page 570 of 607 33 Revised 10-20 (09-17) contracting with any entity or person to perform any of the work required under this Agreement. If the Consultant sub-contracts any of the services to be performed under this Agreement, the sub-consultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any sub-consultant’s work. All sub-consultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every sub - consultant that does work or provides Services under t his Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings , discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by the City, any of its departments, and/or OSHA relative to this Project, as necessary. Consultant shall c ooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by t he authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services; (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Breach/Default. Any one of the following events shall be deemed an event of default hereunder by Consultant, subject to Consultant’s right to cure: 1. Failure to perform the Services as defined in Paragraph A above and contained within Exhibit A; 2. Failure to comply with any other of the General Provisions contained within this contract. Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its own expense, including completion of Services or the replacement or termination of any agent, employee, or sub-contractor as a result of any violation of the General Provisions contained herein. Page 103 of 131 E1.Page 571 of 607 34 Revised 10-20 (09-17) D. Remedy. City does not waive any right to exercise any option to cure any breach or default on the part of contractor, including but not limited to injunctive relief, an action in law or equity or termination of this Agreement as outlined in Paragraph E of this section. E. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments m ade by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non - appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents , AutoCAD Version 2007, PDF, ARTView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. F. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholdi ng, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City, including but not limited to all policies and work rules applicable to City employees while on City property such as the Workplace Harassment Policy; COVID -19 Vaccination Policy; and Drug and Alcohol Policy. Consultant agrees to abide by the Occupational Safe ty & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. Consultant shall certify that its agents, employees and subcontractors are in com pliance with City work rules applicable to City employees while on City property. Failure to certify or violation of work rules is subject to the Default provisions of Paragraph C. G. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as Page 104 of 131 E1.Page 572 of 607 35 Revised 10-20 (09-17) shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. H. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. I. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. J. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s sub-contractors, employees, agents or sub- contractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage Page 105 of 131 E1.Page 573 of 607 36 Revised 10-20 (09-17) herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its sub - consultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. L. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not Page 106 of 131 E1.Page 574 of 607 37 Revised 10-20 (09-17) less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insur ance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy (ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its sub-contractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Ins urance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement , and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. M. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) Page 107 of 131 E1.Page 575 of 607 38 Revised 10-20 (09-17) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the r equest within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemption to the disclosure of such records or part thereof is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. N. Use of City’s Name or Picture of Property. Consultant shall not in the course of perform ance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. O. No Assignments or Sub-contracts. Consultant shall not assign or sub- contract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so wit hout the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contract or, or other third party in connection with the performance of the Services without the prior written consent of City. P. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reas ons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, sub - contractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub- contractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all sub -contractors, suppliers and materialmen, and a release of lien respecting the Services at Page 108 of 131 E1.Page 576 of 607 39 Revised 10-20 (09-17) such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any sub - consultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwis e in connection with the Services. R. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served person ally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. S. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. U. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. V. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. W. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. X. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY Page 109 of 131 E1.Page 577 of 607 40 Revised 10-20 (09-17) In the event of the Consultant’s noncompliance with any provision of Section 1 -12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared non-responsible and therefore ineligible for future contracts or sub-contracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative ac tion to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its sub- consultant provide false information, or fails to be or remain in compliance with the Agreement, the City may void this Agreement. Page 110 of 131 E1.Page 578 of 607 41 Revised 10-20 (09-17) B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes -Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E -3, E- 4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. Page 111 of 131 E1.Page 579 of 607 42 Revised 10-20 (09-17) IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By: ________________________ By:________________________ Kelley A. Gandurski Its: ________________________ Its: Interim City Manager FEIN Number: _______________ Date: _______________________ Date: _______________________ Approved as to form: By: Nicholas E. Cummings Its: Corporation Counsel Revision: April 2021 Page 112 of 131 E1.Page 580 of 607 43 Revised 10-20 (09-17) EXHIBIT A – Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________ (“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: I. COMMENCEMENT DATE: ____________________ II. COMPLETION DATE: ________________________ III. FEES: IV. SERVICES/SCOPE OF WORK: As defined in RFP/Q #________ (Exhibit B) and Consultants Response to Proposal (Exhibit C) Dated: ______________ Page 113 of 131 E1.Page 581 of 607 44 Revised 10-20 (09-17) EXHIBIT K PROPOSAL BOND SUBMITTAL LABEL (If Applicable) SUBMITTAL NUMBER: _____________________________________________ SUBMITTAL NAME: _____________________________________________ _____________________________________________ SUBMITTAL DUE DATE/TIME: ______________________________________________ COMPANY NAME: __________________________________________________ COMPANY ADDRESS: __________________________________________________ COMPANY TELEPHONE #: ________________________________________________ -------------------------------------------------------------------------------------------------------------------------- Page 114 of 131 E1.Page 582 of 607 (E-bidding) Electronic Bidding Instructions Page 115 of 131E1.Page 583 of 607 Introduction To submit a bid electronically (e-bidding) on DemandStar •The project MUST be setup for e-bidding by the government agency advertising the opportunityPage 116 of 131E1.Page 584 of 607 How to check if it is an e-bidding opportunity •Not all opportunities posted on DemandStar by government are available for e-bidding •Those that are available for you to electronically bid will list “e -bidding” as an available “ACTION” when you look at the project detailsPage 117 of 131E1.Page 585 of 607 In order to do e-bidding 1.Click on “E-bidding” in the actions columnPage 118 of 131E1.Page 586 of 607 In order to do e-bidding 2.Enter you contact information and enter in all required fields Note: You MUST put a number of the “BID AMOUNT” box. However, that number can be 0 so as to allow for a more detailed descriptions of your bid through your uploaded documents.Page 119 of 131E1.Page 587 of 607 In order to do e-bidding •In the agency required documents section –check the documents you intend on uploading and fulfilling. By checking these boxes this is ONLY an acknowledgement of how you will fulfill the requirement. You still have to upload the documents. Page 120 of 131E1.Page 588 of 607 In order to do e- bidding Upload your response documents in an accepted file format Make sure that you have covered and uploaded all the required documentsPage 121 of 131E1.Page 589 of 607 In order to do e- bidding Once you decide you’ve uploaded all your documents that you would like to submit, make sure you click the NEXT button at the bottom of the screenPage 122 of 131E1.Page 590 of 607 Completing your e-bid submittal •Please VERIFY that you have attached ALL the required documents •Click on the Submit Response button to complete your e-bid Copyright 2019, DemandStar Corporation. (206)940-0305Page 123 of 131E1.Page 591 of 607 Confirmation of Response •When you complete you will receive a confirmation •This is a confirmation that what you uploaded will be visible to the agency when the bid closes, this is not a confirmation that all your documents were fill out or submitted correctlyPage 124 of 131E1.Page 592 of 607 Post Submission Edits If you feel like you missed something or need to make a change you can go back to your submittal response and edit your e-bid. By clicking on “DETAILS” then “EDIT” the section you wish Copyright 2019, DemandStar Corporation. (206)940-0305Page 125 of 131E1.Page 593 of 607 We are pleased to announce our membership in the DemandStar network. DemandStar is an online marketplace that connects our suppliers directly to the bids, quotes and RFPs that matter to them. DemandStar is open and accessible to all businesses and provides instant access to our solicitations. By registering for your complimentary DemandStar account, you will receive: • Instant access to bids, quotes and RFPs • Automatic notifications, right to you inbox, of bids that match the commodity codes you select • The ability to quickly view the contractual terms and scope of work • All the forms and documents you need in one place • Access to more government bids in neighboring cities, counties and states It’s EASY! Get started with these 3 easy steps! REGISTER Go to: https://www.demandstar.com/registration Registering for DemandStar 1 2019 DemandStar® Corporation. All Rights Reserved. 206.940.0305 Page 126 of 131 E1.Page 594 of 607 CHOOSE YOUR FREE AGENCY Type in the name of the government agency you’d like to add, for example “City of Metropolis” in the Search Box SIGN UP Visit www.demandstar.com CHECK OUT Check out with your FREE AGENCY Registration by clicking “Skip for now” on the page where it gives you options to add additional counties and States 2019 DemandStar® Corporation. All Rights Reserved. 206.940.0305 2 3 Page 127 of 131 E1.Page 595 of 607 DemandStar E-Bidding: Frequently Asked Questions Do suppliers need to be registered with DemandStar to participate in e-bidding? Yes. But if they don’t already have an account with DemandStar, they can sign up and either o Be a subscriber for only your agency, at no charge, and be able to download documents at no charge and then receive notifications that match their commodity codes o Be a “basic supplier” for free - who researches on our platform and then pays $5 to download all documents, thus becoming a plan holder o Be a paid subscriber for a county, state, national and receive notifications from all included agencies Can suppliers respond with document uploads or do they simply fill in forms? Yes, they may respond with document uploads that are available to you via the DemandStar platform. What type of E-Bidding Documents can be uploaded? Acceptable file formats for sending back documents that the city will accept: Is there a maximum file size that I can upload? Vendors can simply upload a single file or multiple documents as long as it doesn’t exceed 100 MBs (single or multiple files) After a bid opening, what document(s) are made public by DemandStar? None. Only the agency can see the vendor responses so you are the only ones who will determine what you want to download and make public. Who do I call if I have questions or problems with the DemandStar? The City strongly encourages each respondent to setup their account and to explore the eBidding module at least a couple of days before the bid due date. If you have questions or issues creating your account, accessing the eBidding module or submitting your bid prior to the bid due date, please contact DemandStar at 866.273.1863 or by email at hello@demandstar.com. Page 128 of 131 E1.Page 596 of 607 Addendum - Inter face Studio response to Economic Development questions from 4.27.2022 Question 1: Provide final report example from another community ●Macon Action Plan “MAP”(original document completed 2015). ○Interface Studio project example ○Macon Action Plan Project Website and the Full Plan of the plan can be found at these links.https://www.maconactionplan.com/and https://issuu.com/maconactionplan/docs/map_final_screen_appendix_reduced ○Since the completion of the first plan for Macon’s Urban Core, Downtown has seen $5 million in foundation grants, and over $400 million of additional public and private investment Downtown. Eighty percent of the strategies from the original plan have been implemented. ○The City of Macon engaged us again in 2019 to create MAP 2.0 Refresh, an update to the original plan because they had accomplished so much. ○According to the most recent ACS, the racial composition of Macon, GA was: 54% B/AA, 40% W, 2% Two or more races, and 3% Other ●GR Forward Community Plan and Investment Strategy (2015) ○Interface Studio & Ninigret Partners project example ○Executive Summar y and links to each chapter can be found on the Downtown Grand Rapids Inc (DGRI) website. https://downtowngr.org/our-work/projects/gr-forward ○According to the most recent ACS, the racial composition of Grand Rapids was: 67% W, 18% B/AA, 6% Other Question 2: Identify action plan items implemented by the community and their cost ●Page 39 of the Macon Action Plan (2015) is the first Summary of Strategies and Implementation Approach. This table contains information related to each Action in the Economic Development chapter of the MAP plan, as well as the timeframe and estimated cost. These tables exist for each of the chapters, and begin on pages 85, 113, and 131. https://issuu.com/maconactionplan/docs/map_final_screen_appendix_reduced Page 129 of 131 E1.Page 597 of 607 Question 3: Total "man-hours" on the project and total staff dedicated to the project ●Based on our proposed budget, the Interface Studio team and sub-consultants expect to spend approximately 1,600 hours: Interface (930 hours across 4 staff ) + Sub-consultants combined (670 hours across 6 staff ) Question: 4. How you would approach assessing existing business districts that need little help and focus most on those that need the most help. ●In order to meaningfully understand Evanston, we must take the time to understand downtown and each of the business districts, individually and as part of the collective whole. This includes a relative assessment of economic strength and organizational capacity as well as challenges unique to each district. This will also include a risk assessment that may identify weaknesses of some districts that may appear economically strong today (for example a successful retail strip with aging owners, rising incident rates, etc). ●We have no doubt that some districts will be identified as needing more assistance or support. Our approach would scale interventions to the needs of the place. Our work will focus more energy on recommendations to support underperforming or under-capacity districts. ●From a branding, marketing, and tourism perspective, we will review how each district is marketing and differentiating itself. Districts that are more established will need less guidance on this but will add to the value of how are we marketing the business districts of Evanston as a whole. The districts that need more help will get more focus, i.e. characteristics that define them, naming/name recognition, and ideas for street signage that reinforce that name and district identity. Question 5: Provide examples of your work in diverse communities ●The majority of our work (Interface Studio) is in majority-minority cities. Below we have provided the recent ACS metrics reflecting the racial composition for some of our current project cities, to name a few: ○Montgomery Al 61%B/AA, 33%White, 3% AS 4%Lat; ○New Haven Ct 44%W, 33%B/AA, 5%AS, 31% Lat; ○Richardson TX 52%W, 11%B/AA, ○Cleveland 49%B/AA, 32%W, 2%AS, 13%Lat Page 130 of 131 E1.Page 598 of 607 Evanston Business District Strategy and Implementation Plan, RFP 22-22, M/W/EBE Memo 05.09.2022 Page 1 of 1 To: Kelley Gandurski, Interim City Manager Dave Stoneback, Interim Deputy City Manager Paul Zalmezak, Economic Development Committee From: Tammi Nunez, Purchasing Manager Subject: Evanston Business District Strategy and Implementation Plan, RFP 22-22 Date: May 9, 2022 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Evanston Business District Strategy and Implementation Plan, RFP 22-22, Interface Studio, LLC’s total base bid is $245,000 and they are found to be in partial compliance with the City’s goal. They will receive credit for 22% M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE All Together 2625 Park Place Evanston, IL 60201 Public Engagement $55,000.00 22% X Total M/W/EBE $55,000.00 22% Interface Studio, LLC, has requested a partial waiver for the remaining 3% MWEBE participation goal, citing additional MWEBE participation is impracticable, as the scope did not allow for further work to be performed by a sub consultant. CC: Hitesh Desai, Chief Financial Officer Memorandum Page 131 of 131 E1.Page 599 of 607 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Finance and Budget Committee From: Hitesh Desai, Chief Financial Officer Subject: Ordinance 26-O-22, authorizing the City Manager to increase the total fiscal year 2021 budget Date: May 9, 2022 Recommended Action: Staff recommends approval of Ordinance 26-O-22, authorizing the City Manager to increase the total fiscal year 2021 budget by $11,554,473, from $296,146,105 to a new total of $307,700,578. The Finance and Budget Committee recommended a budget amendment in the amount of $11,554,473. Council Action: For Introduction Summary: On November 23, 2020, City Council adopted the FY 2021 budget for expenses totaling $296,146,105. As of now, the City is reporting total expenses of $266,008,957 on an accounting basis (GAAP basis), resulting in a savings of $30,137,148. On a cash basis, the city is reporting $266,116,891, resulting in a savings of $30,018,214. This difference in expenses is due to accounting rules relating to capital assets, depreciation, vehicles, debt service principal payments and refinanced GO bonds. It is required for the City to adopt a budget amendment only for funds that exceeded budgeted expenses. This does not mean that the City exceeded the adopted 2021 budget in total. This will not require an increase to the tax levy for 2021. Staff will have a presentation of the DRAFT(Unaudited) financials for the year ending December 31, 2021 at the City Council meeting. Proposed Ordinance 26-O-22 increases the 2021 budgeted amount in various funds by a total of $11,554,473, to a new total budget number of $307,700,578. These funds are: General Fund, American Rescue Plan, Special Service Area #9, Debt Service, Chicago - Main TIF, Special Service Area #6, Special Service Area #7, Parking, and Police Pension Funds. F1.Page 600 of 607 Funds with spending below 2021 budgeted amounts are not required to be amended. The attachment shows budgeted and unaudited actual expenses for all funds, as well as those funds included in the amendment. To have more effective budgetary controls, Staff will continue to include the funding source, budgeted balance, and available balance at the time of the memo. Besides, going forward, staff will review the budget to actual numbers with the Finance and Budget Committee on a quarterly basis. This is in addition to the current practice of monthly fund financials being sent to the council which has a budget to actual numbers. Staff will also do a mid-year financial review (as of 06/30) with Year-to-date expenses v/s budgeted numbers. Fund Summaries General Fund The General Fund is expected to end 2021 with expenses of $1,962,275 higher than budget due to a few items as listed below: • Overall, the City Manager Office Business Unit 1505, was over budget by $420,000 mainly because of salary, termination payouts and service agreement line items. • Credit Card Fees were $175,000 over what was originally budgeted. • Computer hardware, software, telecom, and cybersecurity expenses under Business Unit 1932 were higher by $400,000. • Parking Enforcement Business Unit were higher by $103,000. • School Crossing Guards expenses were higher by $315,000. • Connections for Homeless Business Unit 2128 up by $159,000 • Building Maintenance Material expenses were higher by $175,000. • The Fire Department exceeded expenses were higher by $231,000 due to overtime expenses incurred. • The Health Department exceeded expenses by $443,000 due to COVID related expenses. • The Public Works Department exceeded the budget by $221,000 mainly due to snow overtime and street salaries and benefits. ARPA Fund The American Rescue Plan Fund is expected to end 2021 with expenses of $4,800,000 over budget due in large part to the approved funding for water and sewer infrastructure projects and vehicle purchases by the City Council. Special Service Area #9 The Special Service Area #9 Fund is expected to end 2021 with expenses of $20,125 higher than the original budget, but the overall fund is expected to close the year with an operating surplus. Debt-Service Fund Page 2 of 8 F1.Page 601 of 607 The Debt-Service Fund is expected to end 2021 with expenses of $3,831,960 higher than budget mainly because of the amount of refunded bonds categorized as an expense. Chicago-Main TIF The Chicago-Main TIF Fund is expected to end 2021 with expenses of $185,681 higher than budget due to additional improvement expenses on Main Street. Special Service Area #6 The Special Service Area #6 Fund is expected to end 2021 with expenses of $2,414 higher than budget due to property tax refunds that were settled after the payment of property taxes to Downtown Evanston. The 2021 deficit will be reimbursed through 2022 collections. Special Service Area #7 This fund is expected to end 2021 with expenses of $20,898 higher than budget mainly because of a lower budgeted amount, but the overall fund is expected to close the year with an operating surplus. Parking System Fund The Parking System fund is expected to end 2021 with expenses of $115,145 higher than budget mainly because of parking tax payment expenses made to the City bein g roughly $350,000 more than the budget amount. Police Pension Fund The Police Pension fund is expected to end 2021 with expenses of $615,975 higher than budget, mainly due to the portability payments for three officers to other communities. Page 3 of 8 F1.Page 602 of 607 Page 4 of 8 F1.Page 603 of 607 To keep the Council Members aware of potential budget overruns in the future, staff will continue to include the funding source, approved budgeted amount, and the remaining balance on memos submitted for approval to the City Council. Going forward, staff will also review the budget to actual numbers with the Finance and Budget Committee on a quarterly basis. This is in addition to the current practice of monthly fund financials being sent to the Council which has an approved budgeted amount to actual expen diture comparison. Staff will also do a mid-year financial review (as of 06/30) with Year-to-date expenses v/s budgeted numbers. Legislative History: Ordinance 26-O-22 was reviewed at the Finance and Budget Committee on April 12, 2022. The item was held at the April 25, 2022 Council Meeting. Attachments: 2021 Budget Amendment Ordinance Page 5 of 8 F1.Page 604 of 607 04/25/2022 26-O -22 AN ORDINANCE Authorizing the City of Evanston City Manager to Increase the Total Fiscal Year 2021 Budget by $11,554,473, to a New Total of $307,700,578 WHEREAS, a total budget amendment for eleven million, five hundred and fifty- four thousand, four hundred and seventy-three dollars ($11,554,473) is required due to the following items: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and made a part hereof. Page 6 of 8 F1.Page 605 of 607 26-O-22 ~2~ SECTION 2: That the Council authorize the Fiscal Year 2021 budget be increased from two hundred and ninety-six million, one hundred and forty-six thousand, and one hundred and five dollars ($296,146,105) to three hundred seven million, seven hundred thousand, five hundred and seventy-eight dollars ($307,700,578) as summarized in the document attached hereto and incorporated herein as Exhibit A. SECTION 3: That approval of this ordinance shall authorize the City Manager to expend and/or encumber up to three hundred seven million, seven hundred thousand, five hundred and seventy-eight dollars ($307,700,578) for Fiscal Year 2021 for all Funds. SECTION 4: That this Ordinance 26-O-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved to form: _______________________________ Nicholas Cummings , Corporation Counsel Page 7 of 8 F1.Page 606 of 607 26-O-22 ~3~ Exhibit A. Page 8 of 8 F1.Page 607 of 607