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01.24.22
AGENDA City Council Monday, January 24, 2022 Virtual 6:00 PM Administration & Public Works Committee begins at 4:30pm Planning & Development Committee begins at 5:15pm City Council convenes at 6pm or the conclusion of Planning & Development Committee Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I) ROLL CALL - COUNCILMEMBER FLEMING (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III) CITY MANAGER PUBLIC ANNOUNCEMENTS (IV) COMMUNICATIONS: CITY CLERK Page 1 of 226 (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non -agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) SPECIAL ORDERS OF BUSINESS SP1. Adoption of Resolution 8-R-22, Amending the Rules of City Council to Require Councilmembers to be Vaccinated Against COVID-19 or Otherwise Test Negative in Advance of City Council Meetings Mayor Biss Recommends City Council Adopt Resolution 8-R-22, Amending the Rules of City Council to Require Councilmembers to be Vaccinated Against COVID-19 or Otherwise Test Negative in Advance of City Council Meetings For Action Adoption of Resolution 8-R-22, Amending the Rules of City Council to Require Councilmembers to be Vaccinated Against COVID-19 or Otherwise Test Negati - Pdf 11 - 14 SP2. Discussion of Hazard Pay for Grocery Store Workers Councilmember Reid recommends discussion of a proposal for hazard pay for grocery workers in the City. For Discussion Discussion of Hazard Pay for Grocery Store Workers - Attachment - Pdf 15 - 28 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES Page 2 of 226 CM1. Approval of the Minutes of the Regular City Council meeting of Staff recommends approval of the minutes of the Regular City Council meeting of January 10, 2022. For Action City Council Minutes - January 10, 2022 Draft 29 - 41 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1. Approval of the City of Evanston Payroll and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period December 20, 2021, through January 2, 2022, in the amount of $2,942,974.10. Bills List for January 25, 2022, FY 2021, in the amount of $1,855,258.54, and Bills List January 25, 2022, FY 2022 in the amount of $534,587.25. For Action Approval of the City of Evanston Payroll and Bills List - Pdf 42 - 70 A2. Approval of Change Order No. 1 to the Contract with Thermosystems, Inc. / Daikin Applied Americas, Inc. for the HVAC Improvements at the Evanston Water Utility Administrative Offices Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract with Thermosystems, LLC (960 N. Industrial Drive, Unit 1, Elmhurst, IL. 60124) for HVAC Improvements at the Evanston Water Utility Administrative Offices in the amount of $50,353.00. This will increase the total contract amount from the current contract price of $562,534.00 to $612,887.00. There is no time extension associated with this change order. Funding is provided from the Water Fund (Account 513.71.7330.65515 - 720003). There is an approved FY 2022 budget of $575,000, of which $12,466 remains to be applied to this change order. The remaining amount of $37,887.00 is being funded through savings in the deferment of other water treatment plant capital projects. For Action Approval of Change Order No. 1 to the Contract with Thermosystems, Inc. / Daikin Applied Americas, Inc. for the HVAC Improvements at the Evanston Wate - Pdf 71 - 78 Page 3 of 226 A3. Approval of a One-Year Extension to the Contract with Backflow Solutions Incorporated for Cross-Connection Control Management Program Services Staff recommends the City Council authorize the City Manager to execute a one-year time extension to the contract with Backflow Solutions Incorporated (12609 South Laramie Ave, Alsip, Illinois 60803) for the period of February 28, 2022 to February 28, 202 3 to provide Cross- Connection Control Management Program services in the not -to-exceed amount of $47,700.00. Funding is provided by the Water Fund, Water Other Operations Business Unit (Account 510.40.4225.62185), which has an approved FY 2022 budget of $100,000.00, all of which is remaining. For Action Approval of a One-Year Extension to the Contract with Backflow Solutions Incorporated for Cross-Connection Control Management Program Services - Attac - Pdf 79 - 81 A4. Approval of Contract Award with Ozinga Ready Mix for Single- Source Purchase of Concrete Staff recommends City Council authorize the City Manager to execute a one-year single source contract with Ozinga Ready Mix (2525 Oakton Street, Evanston, IL 60202) for the purchase of redi-mix concrete in the amount of $50,000. Funding for this purchase will be provided by three separate accounts as follows: Motor Fuel Tax Fund (Account 200.40.5100.65055) in the amount of $23,500; Water Fund (Account 510.40.4540.65051 ) in the amount of $17,500; Sewer Fund (Account 515.40.4530.65051) in the amount of $9,000. For Action Approval of Contract Award with Ozinga Ready Mix for Single-Source Purchase of Concrete - Attachment - Pdf 82 - 89 Page 4 of 226 A5. Approval of Northwest Water Commission Annual Quantity Rate True-Up for Service Years 2019/2020 and 2020/2021 Staff recommends City Council authorize the City Manager to process the true up payments to the Northwest Water Commission (1525 North Wolf Road, Des Plaines, IL 60016) for Service Year 2019/2020 in the amount of $16,345.02, and for Service Year 2020/2021 in the amount of $13,375.18, for a total of $29,720.20. Funding is provided by the Water Fund Reserves, which have an unadjusted fund balance of $13,109,633.00 as of 11/30/2021. For Action Approval of Northwest Water Commission Annual Quantity Rate True - Up for Service Years 2019/2020 and 2020/2021 - Attachment - Pdf 90 - 96 A6. FY 2022 Estimated Annual User Charge with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends City Council approve payment of the estimated annual user charge for 2022 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount $197,386.85. Four payments of $49,346.71 will be made beginning in February 2022 and ending November 2022. Funding is provided by the Water Fund Filtration Business Unit (Account 510.40.4220.62420), which has an approved FY 2022 budget of $352,000.00 and a YTD balance of $352,000.00. For Action Estimated Annual User Charge for 2020 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of - Pdf 97 - 99 A7. Approval of Farmhouse Restaurant Year-Round Sidewalk Cafe Layout with Permanent Fixtures Staff recommends City Council approval of the layout for a year -round sidewalk cafe with permanent fixtures for Farmhouse Restaurant at 703 Church Street For Action Approval of Farmhouse Restaurant Year-Round Sidewalk Cafe Layout with Permanent Fixtures - Attachment - Pdf 100 - 139 Page 5 of 226 A8. Resolution 5-R-22, Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right- of-Way of Mulford Street and Park Land in James Park Staff recommends City Council adoption of Resolution 5-R-22, Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right-of-Way of Mulford Street and Park Land in James Park. For Action Resolution 5-R-22, Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right-of- Way of Mulford S - Pdf 140 - 144 A9. Resolution 9-R-22, Authorizing the City Manager to Sign a Professional Services Agreement with SKIDATA Staff recommends that City Council approve Resolution 9 -R-22, authorizing the City Manager to execute a Sole Source contract for the management of a Parking Access and Revenue Control System (PARCS) governing three parking garages with SKIDATA (120 Albany Street, Tower II, Suite 750, New Brunswick, NJ 08901) for an amount of $75,840. Automated Parking Technologies (APT), which had a nine-year contract, no longer has authorized vendor designation from Skidata and have ceased their operations. Therefore, SKIDATA is the sole manufacturer and proprietor of programming that governs the equipment. Skidata will manage the equipment programming and service work with the assistance of a sub-contractor they hire. The Parking Fund will provide funding for the project. The total contract amount will be split between the following accounts: 505.19.7025.62509 (Church Garage Service Agreements), 505.19.7036.62509 (Sherman Garage Service Agreements), and 505.19.7037.62509 (Maple Garage Service Agreements). These accounts have a total FY22 budget of $265,000. For Action Resolution 9-R-22, Authorizing the City Manager to Sign a Professional Services Agreement with SKIDATA - Attachment - Pdf 145 - 172 Page 6 of 226 A10. Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required), 7-12-11 (Right of Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting Water; Procedure), 7-12-16-7 (Violations) & 7-12-6-3 (Setting, Repairing, Removing Meters). The City Manager recommends City Council adoption of Ordinance 1-O- 22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required), 7-12-11 (Right of Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting Water; Procedure), 7-12-16-7 (Violations), & 7-12-6-3 (Setting, Repairing, Removing Meters). For Action Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap t - Pdf 173 - 183 A11. Ordinance 8-O-22, Amending City Code Section 3-4-6(O) to Amend the Allowed Hours of Alcohol Sales The Liquor Commissioner and staff recommend City Council approval of Ordinance 8-O-22, amending City Code Section 3-4-6(O) to amend the allowed hours of alcohol sales for Class O liquor license holders. For Action Ordinance 8-O-22, Amending City Code Section 3-4-6(O) to Amend the Allowed Hours of Alcohol Sales - Attachment - Pdf 184 - 187 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE Page 7 of 226 P1. Adoption of Resolution 6-R-22, Authorizing the City Manager to Execute a Contract with Daniel Lauber for Consulting Services to the Planning and Development Subcommittee Councilmember Kelly Recommends Adoption of Resolution 6 -R-22, Authorizing the City Manager to Execute a Contract with Daniel Lauber for Consulting Services to the Planning and Development Subcommittee Funding for this work is not included in the current budget and a budget amendment would be required in the amount that the City Council determines that the not to exceed amount of the agreement should be valued at. For Action Adoption of Resolution 6-R-22, Authorizing the City Manager to Execute a Contract with Daniel Lauber for Consulting Services to the Planning and Devel - Pdf 188 - 194 (X) CONSENT AGENDA - RULES COMMITTEE R1. Adoption of Resolution 7-R-22 Amending City Council Rule 14.3 to Require the Mayor to Announce Mayoral Veto at the City Council Meeting Immediately Following the Veto The Rules Committee recommends adoption of Resolution 7-R-22, amending City Council Rule 14.3 to require the Mayor to announce Mayoral veto at the next regular City Council meeting following said veto For Action Adoption of Resolution 7-R-22 Amending City Council Rule 14.3 to Require the Mayor to Announce Mayoral Veto at the City Council Meeting Immediately Fo - Pdf 195 - 198 R2. Ordinance 9-O-22, Amending Title 2, Chapter 17 of the Evanston City Code to Allow for Members of the Reparations Committee to Receive Benefits from the Reparations Fund The Rules Committee Recommends Adoption of Ordinance 9-O-22 Amending Title 2, Chapter 17 of the Evanston City Code to Allow for Members of the Reparations Committee to Receive Benefits from the Reparations Fund For Introduction Ordinance 9-O-22, Amending Title 2, Chapter 17 of the Evanston City Code to Allow for Members of the Reparations Committee to Receive Benefits from th - Pdf 199 - 202 (XI) CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE Page 8 of 226 HC1. Approval of Renewal Contract for Landlord-Tenant Services with Metropolitan Tenants Organization and Lawyers' Committee for Better Housing for January 1, 2022 - December 31, 2022 The Housing and Community Development Committee and staff recommend City Council authorize the City Manager to execute a renewal contract with Metropolitan Tenants Organization (MTO) and Lawyers’ Committee for Better Housing (LCBH) for landlord-tenant services in a not to exceed amount of $61,800. The funding source is the City’s Affordable Housing Fund, 250.21.5465.65497. The Affordable Housing Fund currently has an unallocated cash balance of approximately $2.6 million. For Action Approval of Renewal Contract for Landlord-Tenant Services withMetropolitan Tenants Organization and Lawyers' Committee for BetterHousing for January - Pdf 203 - 217 HC2. Approval of Contract Renewal with Community Partners for Affordable Housing to Administer the Inclusionary Housing Waitlist The Housing and Community Development Committee and staff recommend City Council authorize the City Manager to execute a renewal of the contract with Community Partners for Affordable Housing (CPAH) to continue administering Evanston’s Inclusionary Housing Ordinance (IHO) centralized waitlist and conduct income certifications, re-certifications of households, and compliance reviews for affordable units for the period of January 1, 2022, through December 31, 2022 for a not to exceed amount of $43,000. The funding source is the City’s Affordable Housing Fund, 250.21.5465.65496. The Affordable Housing Fund currently has an unallocated cash balance of approximately $2.6 million. For Action Approval of Contract Renewal with Community Partners for Affordable Housing to Administer the Inclusionary Housing Waitlist - Attachment - Pdf 218 - 225 (XII) APPOINTMENTS Page 9 of 226 AP1. Approval of Reappointments to Boards, Commissions and Committees The Mayor recommends City Council approval of the reappointments of Toby Sachs, Angela Williams, BJ Jones, and Indira Johnson to the Arts Council and Adrienne Allen to the Commission on Aging. For Action Approval of Reappointments to Boards, Commissions and Committees - Attachment - Pdf 226 (XIII) CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIV) EXECUTIVE SESSION (XV) ADJOURNMENT (XVI) UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 1/25/22 2:00 PM Design and Project Review Committee 1/26/22 6:00 PM Economic Development Committee (virtual) 1/26/22 7:00 PM Land Use Commission 1/27/22 5:30 PM Emergency Telephone System Board 2/1/22 2:00 PM Design and Project Review 2/3/22 9:00 AM Reparations Committee Page 10 of 226 Memorandum To: Honorable Mayor and Members of the City Council From: Nicholas Cummings, Corporation Counsel Subject: Adoption of Resolution 8-R-22, Amending the Rules of City Council to Require Councilmembers to be Vaccinated Against COVID-19 or Otherwise Test Negative in Advance of City Council Meetings Date: January 24, 2022 Recommended Action: Mayor Biss Recommends City Council Adopt Resolution 8 -R-22, Amending the Rules of City Council to Require Councilmembers to be Vaccinated Against COVID -19 or Otherwise Test Negative in Advance of City Council Meetings Council Action: For Action Summary: The Director of Health and Human Services issued a directive requiring City employees to be vaccinated against COVID-19 in October 2021. In December 2021, the Director of Health and Human Services issued a directive requiring patrons of certain establishments provide proof of vaccination in order to patronize the establishments. No rule is in place requiring members of City Council to be vaccinated. Resolution 8-R-21 creates City Council Rule 10.7, which mirrors the directive of the Director of Health and Human Services for City employees. Members of City Council will need to be fully vaccinated. If a member of City Council chooses to not get the vaccine, they will need to provide proof of a negative test result prior to attending a City Council meet ing. The test must be taken within 24 hours of the City Council meeting. Proof of vaccination or testing will be submitted to the Department of Health and Human Services. Failure of any member to comply will subject them to discipline in accordance with City Council rules. Attachments: 8-R-22 Amending the City Council Rules to Require City Council Members to be Vaccinated Against COVID-19 SP1.Page 11 of 226 1/24/2022 8-R-22 A RESOLUTION Amending the City Council Rules to Require City Council Members to be Vaccinated Against COVID-19 or Test Negative In Advance Of City Council and Committee Meetings WHEREAS, the Rules Committee amends the City Council Rules and Organization of the City Council of the City of Evanston (“City Council Rules”) from time to time; and WHEREAS, the City Council must accept and adopt proposed changes of the City Council Rules; and WHEREAS, on March 13, 2020, the President of the United States declared a national emergency concerning the Novel Coronavirus Disease (“COVID- 19”) outbreak; and WHEREAS, on March 9, 2020, the Governor of Illinois issued his first disaster proclamation for the State of Illinois concerning the COVID-19 outbreak; and WHEREAS, the COVID-19 outbreak continues around the country with several variants continuing to present a danger; and WHEREAS, in October, 2021, the City of Evanston Director of Health and Human Services issued an order directing City employees to vaccinated against COVID-19; and WHEREAS, in December 2021, the City of Evanston Director of Health and Human Services issued an order directing individuals in certain public places be vaccinated against COVID-19; and Page 2 of 4 SP1.Page 12 of 226 8-R-22 ~2~ WHEREAS, the City Council wishes to continue to meet in person; and WHEREAS, members of the public and City employees would be required to be vaccinated against COVID-19 but members of City Council are not; and WHEREAS, in the spirit of equity the City Council should consider adoption of a policy requiring its members to be vaccinated against COVID-19. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1.That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2.That the City Council Rules are amended as follows: 10.7 Councilmembers shall be fully vaccinated against COVID-19 and provide proof thereof to the Director of Health and Human Services. A councilmember is fully vaccinated two (2) weeks after completing the 2nd dose series of the Moderna or Pfizer vaccines or two (2) weeks after receiving the single-dose Johnson & Johnson vaccine. Any councilmember that is not vaccinated against COVID-19 shall submit proof of a COVID-19 test with a negative result taken within 24 hours of each City Council meeting to the Director of Health and Human Services. Failure of a member of City Council to comply with this rule is subject to censure by a majority vote of the members present or expelled for the remainder of the meeting by a two-thirds vote of the councilmembers present. SECTION 3.That this Resolution 8-R-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Page 3 of 4 SP1.Page 13 of 226 8-R-22 ~3~ Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 SP1.Page 14 of 226 Memorandum To: Honorable Mayor and Members of the City Council From: Brian George, Assistant City Attorney Subject: Discussion of Hazard Pay for Grocery Store Workers Date: January 24, 2022 Recommended Action: Councilmember Reid recommends discussion of a proposal for hazard pay for grocery workers in the City. Council Action: For Discussion Summary: On May 10, 2021 the City Council voted to place a special order of business on a future agenda to mandate hazard pay for workers in the City of Evanston. Staff submitted ordinance 60 -O- 21, creating Title 12 "Workers' Rights" of the City Code and mandating hazard pay for certain employees. This ordinance required larger retailers or franchises located in the City to pay essential workers an additional $6.00 per hour on top of their base wage for work performed during Phases 1 through 3 of Illinois' Coronavirus Response, and an additional $3.50 per hour on top of the base wage for work performed during Phase 4 of t he Illinois Coronavirus Response. This requirement would be retroactive, going back fifteen (15) weeks from the date of passage of the ordinance. City Council ultimately did not adopt ordinance 60-O-21. Councilmember Reid recommends discussion of a hazard pay requirement for grocery store workers in the City. Other municipalities, mostly on the West Coast, have enacted hazard pay requirements for grocery store workers. While the details of these hazard pay ordinances differ from municipality to municipality, they generally require a $4-$5 hourly bonus for grocery store workers. Lawsuits have been filed by trade associations, challenging these hazard pay ordinances. The lawsuits generally claim that the hazard pay ordinances: (1) are preempted by the National Labor Relations Act (NLRA), which has the exclusive power to regulate c ollective bargaining between parties; and (2) violate the Equal Protection clause because they target the grocery industry, as opposed to other industries. Because these ordinances are relatively new, and SP2.Page 15 of 226 the pandemic is a unique situation, there is not a lot of precedent for these lawsuits. However, two federal courts have rejected the claims made by trade associations in their lawsuits. In California Growers' Association v. Long Beach, 2021 WL 3500960, the District Court held that preemption did not apply to the hazard pay ordinance. The Court noted that the NLRA primarily protects the collective bargaining process, rather than dictating bargained-for substantive terms. In the case of the Long Beach ordinance, a minimum labor standard was set, not normally subject to preemption. The ordinance set a minimum for premium pay, encouraged that ensure to protections certain more and policies, generous provided employees received the minimum benefit and employers do not implement an offset. Additionally, because the ordinance applied to all grocery store workers, regardless of union membership, it neither encouraged or discouraged the collective bargaining process. The Court also rejected equal protection claims. The court found that rational basis was the standard of review for the ordinance, and that a rational basis for enacting the hazard pay requirement certainly existed because grocery store workers are at a heightened risk of COVID exposure, and the required premium pay encouraged the retention o f these essential workers during the COVID pandemic. In Northwest Grocery Association v. Seattle, 526 F. Supp.3d 824 (2021), the District Court rejected the plaintiff's challenge to a hazard pay ordinance for grocery store workers. The Court similarly rejected the plaintiff's NLRA preemption claim, finding that because the ordinance did not interfere with the mechanics of the collective bargaining process, it was a minimum labor standard of general applicability. Additionally, the Court found that a rat ional basis for the hazard pay requirement existed, because grocery store workers face a higher risk of COVID exposure, the hazard pay encourages the retention of grocery store workers, and retaining grocery store workers promotes the general health of the community. Accordingly, the Court rejected the plaintiff's equal protection claims. Previously, the Law Department advised that there was no Illinois law or precedent that limited the City's authority to pass such an ordinance. There remains no Illino is law, regulation or statutory preemption that would not allow the City to pass an ordinance requiring hazard pay be paid to employees of grocers within the City limits. A copy of Ordinance 60-O-21 is attached for reference. Legislative History: Ordinance 60-O-21, failed 2-7 Attachments: 60-O-21 Creating Title 12 Workers' Rights and Mandating Hazard Pay [6.9.2021] Page 2 of 14 SP2.Page 16 of 226 5/17/2021 60-O-21 AN ORDINANCE Creating Title 12 “Workers’ Rights” of the City Code and Mandating Hazard Pay for Certain Employees NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The Evanston City Code of 2012, as amended, is hereby further amended to create the following: TITLE 12 – WORKERS’ RIGHTS. CHAPTER 1 – ESSENTIAL WORKER HERO PAY. 12-1-1. – DEFINITIONS. The definitions set forth in this Section shall govern the construction and meaning of the terms used in this Chapter: Base Wage The hourly wage paid to Covered Employees as of the effective date of this Chapter less Hazard Pay owed under this Chapter or any other premium hourly rate already paid to compensate Covered Employees for working during the pandemic (referred to herein as “employer-initiated hazard pay”). City City of Evanston Covered Employee Any individual who qualifies as an employee entitled to payment of a minimum wage from any employer under the Cook County minimum wage Ordinance, as provided under Chapter 42 Page 3 of 14 SP2.Page 17 of 226 60-O-21 ~2~ Division 2 of the Cook County Code of Ordinances, and who works at an Essential Retail Store on either a full-time or part-time basis Covered Employer Any Person or Corporation who (a) directly or indirectly or through an agent or any other Person owns or operates a non-public or non-governmental Essential Business as defined in Governor Pritzker’s Executive order issued March 20, 2020 and employs or exercises control over the wages, hours or working conditions of any Covered Employee; and (b) employs 500 or more employees nationwide regardless of where those employees are employed, or is a Franchisee associated with a Franchisor or a network of Franchises with Franchisees that employ more than 500 employees in the aggregate, regardless of where those employees are employed to determine the number of employees employed by a Essential Retail Store, the calculation shall be based upon: a. The actual number of employees who worked for compensation during the two workweeks preceding the effective date of this Chapter; and b. All employees who worked for compensation shall be counted, including but not limited to: i. Employees who are not covered by this Chapter; ii. Employees who worked within the geographic limits of the City; iii. Employees who worked outside the geographic limits of the City; and iv. Employees who worked in full-time Page 4 of 14 SP2.Page 18 of 226 60-O-21 ~3~ employment, part-time employment, joint employment, temporary employment, or through the services of a temporary services or staffing agency or similar entity. Employer-Initiated Hazard Pay A premium hourly rate to compensate Covered Employees for the hardships and/or risks associated with working during the COVID-19 pandemic. If a Covered Employer pays such Employer- Initiated Hazard pay on a flat rate basis, the premium hourly rate is derived by dividing the flat rate payment for a workweek by the number of hours worked in the workweek. Franchise A written agreement by which: 1. A Person is granted the right to engage in the business of offering, selling, or distributing goods or services under a marketing plan prescribed or suggested in substantial part by the grantor or its affiliates; and 2. The operation of the business is substantially associated with a trademark, service mark, trade name, advertising, or other commercial symbol; designating, owned by, or licensed by the grantor or its affiliate; and 3. The Person pays, agrees to pay, or is required to pay, directly or indirectly, a Franchise fee. Franchisee A Person to whom a Franchise is offered or granted Franchisor A Person who grants a franchise to another Person. Page 5 of 14 SP2.Page 19 of 226 60-O-21 ~4~ Hazard Pay An additional per hour wage amount in addition to each Covered Employee’s Base Wage or Holiday Premium wage for each hour worked within the City. Holiday Premium The hourly wage paid to Covered Employees for performing work during a holiday or holiday season. Hours Worked The time during which a Covered Employee is subject to the control of a Covered Employer, including all the time the employee is suffered or permitted to work, and on-call. Essential Retail Store A retail or wholesale store, that is located within the geographic limits of the City, and that sells primarily grocery and household goods for offsite consumption, including the sale of fresh produce, meats, poultry, fish, deli products, dairy products, canned foods, dry foods, beverages, baked foods, prepared foods, personal care items, detergents, medicine, and other food or general household supplies. Person Any individual, corporation, partnership, limited partnership, limited liability partnership, limited liability company, business trust, estate, trust, association, joint venture, agency, instrumentality, or any other legal or commercial entity, whether domestic or foreign. 12-1-2. – PAYMENT OF HAZARD PAY TO COVERED EMPLOYEES. A. Duration of Hazard Pay. Covered Employers shall pay Hazard Pay to all Covered Employees for any pay period during which the City of Evanston i s not within Phase 5 guidelines as defined by the Illinois Department of Health or until Evanston/Skokie District 65 fully reopens for in-person instruction, whichever occurs first. Page 6 of 14 SP2.Page 20 of 226 60-O-21 ~5~ B. Hazard Pay. Covered Employers shall pay Covered Employees a wage of no less than the premium hourly rate set under the authority of this Chapter. The premium bonus pay for each Covered Employee shall be $250.00 per month for any Covered Employee that worked 15 consecutive weeks during the disaster declaration of the State of Illinois Department of Public Health related to the Coronavirus. Hazard Pay rate shall not include compensation already owed to Covered Employees, Holiday Premium rates, gratuities, service charge distributions, or other bonuses. C. Credits. Covered Employers providing employer-initiated hazard pay will be credited for doing so in accordance with Section 12-1-3. 12-1-3. – CREDIT FOR EMPLOYER-INITIATED HAZARD PAY. A. Employer-Initiated Hazard Pay shall be credited against the $250.00 per month bonus paid to each Covered Employee. To receive credit for paying a Covered Employee Employer-Initiated Hazard Pay, a Covered Employer must demonstrate that, as of the effective date of this Chapter and in any subsequent covered workweeks, the Covered Employer paid such Employer-Initiated Hazard Pay to the Covered Employee. No Covered Employer shall be credited prospectively for any past payments. No Covered Employer shall be credited for any hourly premiums already owed to Covered Employees, such as but not limited to, Holiday Premiums. Nothing herein shall be interpreted to prohibit any employer from paying more than $250.00 per month in Hazard Pay. B. Employers providing Employer-Initiated Hazard Pay at a minimum of $200.00 per month for a minimum of 15 consecutive weeks preceding enactment of this ordinance may opt to continue to provide hazard pay at the rate paid at the enactment of this Section of the Code. C. Covered Employers must, upon request of the City, immediately provide the following to the Evanston City Clerk to receive credit for Employer Initiated Hazard Pay: 1. A copy of the Employer’s Hazard Pay policy; and 2. A statement, provided under penalty of perjury, explaining Covered Employees’ hourly Base Wages, hourly Holiday Premiums, hourly employer-initiated hazard pay, and any other wage bonuses received during the last twelve (12) months; and Page 7 of 14 SP2.Page 21 of 226 60-O-21 ~6~ 3. For any Covered Employee(s) as to whom a Covered Employer seeks credit for Employer-Initiated Hazard Pay, documentation reflecting that such payments were made, for each hour claimed; and 4. Documentation that allows the City to review for compliance by assessing wages for the past twelve (12) months and that is itemized in such a way that the City can understand a Covered Employee’s Base Wage distinguished from Holiday Premiums and other bonuses or pay increases that are separate and distinct from employer-initiated hazard pay. a. The following constitutes acceptable evidence of employer - initiated hazard pay described in Subsection (B)(4): A spreadsheet, of all Covered Employees and their wages for each pay period for the last twelve (12) months, that allows the City to distinguish Base Wage from Holiday Pay and other bonuses or pay increases that are separate and distinct from employer - initiated hazard pay. D. Any offer of proof under this section shall be accompanied by a written acknowledgment that it was submitted under penalty of perjury. 12-1-4. – WAIVER. The provisions of this chapter may not be waived by agreement between an individual Covered Employee and a Covered Employer. All the provisions of this Chapter, or any part thereof, may be waived in a bona fide collective bargaining agreement, but only if the waiver is explicitly set forth in such agreement in clear and unambiguous terms. 12-1-5. – PROHIBITIONS. A. It shall be unlawful for a Covered Employer or any other Person to interfere with, restrain or deny the existence of, or the attempt to exercise, any rights protected under this Chapter. B. Employers shall not take Retaliatory Action or discriminate against any employee or former employee because the individual has exercised rights protected under this Chapter. Such rights include, but are not limited to, the right to request Hazard Pay pursuant to this Chapter; the right to file a complaint with the Ci ty or inform any person about an employer's alleged violation of this Chapter; the right Page 8 of 14 SP2.Page 22 of 226 60-O-21 ~7~ to participate in an investigation, hearing or proceeding or cooperate with or assist the City in its investigations of alleged violations of this Chapter, and the right to inform any person of their rights under this Chapter. Protections of this Chapter shall apply to any employee who mistakenly, but in good faith, alleges noncompliance with this Chapter. Taking adverse action against an employee, including lowering an employee’s Base Wage or Holiday Premium Wages or reducing work hours, within 90 days of the employee's exercise of rights protected under this Chapter shall raise a rebuttable presumption of having done so in retaliation for the exercise of such rights. C. A Person shall not discharge, reduce the compensation of nor otherwise discriminate against any Person for making a complaint to the City, participating in any of its proceedings, using any civil remedies to enforce his or her rights, or otherwise asserting his or her rights under this Chapter. Within one hundred twenty (120) days of an Employer being notified of such activity, it shall be unlawful for the Employer to discharge any Employee who engaged in such activity unless the Employer has clear and convincing evidence of just cause for such discharge. D. No Employer may fund increases in compensation required by this Chapter, nor otherwise respond to the requirements of this Chapter, neither by reducing the compensation of any non-management Employees nor by reducing the pension, vacation, or other non-wage benefits of any such Employees, nor by increasing charges to them for parking, meals, uniforms or other items. If an Employer makes such adverse changes after the filing of the notice giving rise to this Chapter but before this Chapter has become effective, then upon this Chapter's effective date, such Employer shall restore the conditions of the status quo ante. 12-1-6. – CONFLICT. Nothing in this article shall be interpreted or applied to create any power or duty in conflict with any federal or state law. The term "Conflict," means a conflict that is preemptive under federal or state law. 12-1-7. – NOTICE. A. The City shall, as expeditiously as possible, publish and make available on its website a notice suitable for Covered Employers to inform employees of t heir rights under this Chapter. Page 9 of 14 SP2.Page 23 of 226 60-O-21 ~8~ B. Every Covered Employer shall, within three (3) days after the City has published and made available the notice described in Subsection A of this Section, provide the notice to employees in a manner calculated to reach all employees, including, but not limited to, posting in a conspicuous place at the workplace; via electronic communication; or posting in a conspicuous place in a Covered Employer's web based or app-based platform. The Covered Employer's notification shall be provided in all languages spoken by more than ten percent (10%) of Employees. C. Every Covered Employer shall, within three (3) days after the City has published and made available the notice described in Subsection A of this Section or at the time of hire, whichever is later, provide each Covered Employee the Covered Employer and owner or manager’s name; address; telephone number; and whether it is part of a franchise associated with a franchisor or network of franchises. If the information the Covered Employer provided to the Covered Employee changes, the Covered Employer shall provide the updated information in writing within ten (10) days of the change. D. Every Covered Employer shall provide notice to employees when the Risk Level in the City either moves from one Phase to another under a State of Illinois Department of Public Health Order. Notice shall be given in a manner calculated to reach all employees, including, but not limited to, posting in a conspicuous place at the workplace; via electronic communication; or posting in a conspicuous place in a Covered Employer's web based or app-based platform. The Covered Employer's notification shall be provided in all languages spoken by more than ten percent (10%) of Employees. 12-1-8. – ENFORCEMENT PROCEDURES. A. Enforcement Priority. It shall be the policy of the City of Evansto n that all employees be compensated fairly according to the law and that employers who engage in wage theft be held accountable. B. Administrative Enforcement. 1. The City is authorized to take appropriate steps to enforce this Chapter. The City may investigate any possible violations of this Chapter by an employer or other person and, where the City has reason to believe that a violation has occurred, it may order appropriate temporary or interim relief to mitigate the Page 10 of 14 SP2.Page 24 of 226 60-O-21 ~9~ violation or maintain the status quo pending completion of a full investigation or hearing. 2. Where the City, after a hearing that affords a suspected violat ion of due process, determines that a violation has occurred, it may order any appropriate relief, including, but not limited to, reinstatement, the payment of any back wages unlawfully withheld, and the payment of an additional sum as an administrative penalty in the amount of fifty dollars ($50.00) to each employee or person whose rights under this Chapter were violated for each day that the violation occurred or continued. A violation for unlawfully withholding wages or service charges shall be deemed to continue from the date immediately following the date that the sums were due and payable, to the date immediately preceding the date the sum s are paid in full. Where prompt compliance is not forthcoming, the City may take any appropriate action to secure compliance, including initiating a civil action pursuant to Section 12-1-9(C), and, except where prohibited by state or federal law, requesting that City agencies or departments revoke or suspend any registration certificates, permits, or licenses held or requested by the employer or person until such time as the violation is remedied. All City agencies and departments shall cooperate with such revocation or suspension requests. In order to compensate the City for the costs of investigating and remedying the violation, the City may also order the violating employer or person to pay to the City a sum of not more than fifty dollars ($50.00) for each day and for each employee or person as to whom the violation occurred or continued. Such funds shall be allocated to the City and shall be used to offset the costs of implementing and enforcing this Chapter. 3. An employee, representative of employees, or other person may report in writing any suspected violation of this Chapter to the City. The City shall encourage reporting pursuant to this subsection by keeping confidential, to the maximum extent permitted by applicable laws, the name and other identifying information of the person reporting the violation and any employee whose name is included in the report. Provided, however, that with the written authorization of such person, the City may disclose his or her name and identifying information as necessary to enforce this Chapter or for any other appropriate purpose. In order to further encourage reporting by employees, if the City notifies an employer that the City is investigating a complaint, the City shall require the employer to post or otherwise inform its employees that the City is conducting an investigation, using a form provided by the City. Page 11 of 14 SP2.Page 25 of 226 60-O-21 ~10~ C. Civil Enforcement. The City, the City Attorney, any person aggrieved by a violation of this Chapter, any entity a member of which is aggrieved by a violation of this Chapter, or any other person or entity acting on behalf of the public as provided for under applicable state law, may bring a civil action in a court of competent jurisdiction against the employer or other person violating this Chapter and, upon prevailing, shall be entitled to all remedies available to remedy any violation of this Chapter, including but not limited to back pay, reinstatement and/or injunctive relief, and the payment of an additional sum as penalty in the amount of fifty dollars ($50.00) to each employee or person whose rights under this Chapter were violated for each day that the violation occurred or continued, up to a maximum of one thousand dollars ($1,000.00) per employee or aggrieved person. Violations of this Chapter are declared to irreparably harm the public and covered employees generally. The court shall award reasonable attorney's fees and expenses to any plaintiff who prevails in an action to enforce this Chapter. No criminal penalties shall attach for any violation of this Chapter, nor shall this Chapter give rise to any cause of action for damages against the City. D. The City is authorized to assess fines as follows: 1. Failure to display written notice of rights under Section12-1-9; $550.00. 2. Failure to comply with prohibitions against retaliation for exercising rights protected under Sections 12-1-2 and 12-1-6; $1,200.00 per aggrieved party (shall be paid to the aggrieved party). 3. Failure to provide notice of investigation to employees under Section 12-1-9; $550.00. 4. Failure to post or distribute public notice of failure to comply with final order under subsection 12-1-7; $550.00. The maximum amount that may be imposed in fines in a one-year period for each type of violation listed above is $5,500.00 unless a fine for retaliation is issued, in which case the maximum amount is $22,000.00. E. A respondent who willfully hinders, prevents, impedes, or interferes with a City official or Hearing Examiner in the performance of their duties under this Page 12 of 14 SP2.Page 26 of 226 60-O-21 ~11~ ordinance shall be subject to a civil penalty of not less than $1,200.00 and not more than $5,500.00. F. In addition to the unpaid compensation, penalties, fines, liquidated damages, and interest, the City may assess against the respondent in favor of the City the reasonable costs incurred in enforcing this ordinance, including but not limited to reasonable attorneys' fees and Hearing Examiner Fees. 12-1-9. – NO PREEMPTION OF HIGHER STANDARDS. The purpose of this Chapter is to ensure minimum labor standards. This Chapter does not preempt or prevent the establishment of superior employment standards (including higher wages) or the expansion of coverage by ordinance, resolution, contract, or any other action of the City. 12-1-10. – SEVERABILITY. If any subsection, sentence, clause or phrase of this Chapter is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Chapter, which shall remain in full force and effect. The City Council hereby declares that it would have passed this Chapter and each and every subsection, sentence, clause and phrase thereof not declared invalid or unconstitutional, without regard to whether any portion of the article would be subsequently declared invalid or unconstitutional. The courts are hereby authorized to reform the provisions of this Chapter in order to preserve the m aximum permissible effect of each subsection herein. 12-1-11. – RETROACTIVITY. 12-1-2 and 12-1-3 of this Title 12, Chapter 1 of the Evanston Cite Code shall apply retroactively for fifteen (15) weeks prior to enactment of this Section of the Code. SECTION 2: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 13 of 14 SP2.Page 27 of 226 60-O-21 ~12~ SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _________________, 2021 Adopted: ___________________, 2021 Approved: __________________________, 2021 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 14 of 14 SP2.Page 28 of 226 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 10th, 2022 Present: Councilmember Kelly Councilmember Suffredin Councilmember Braithwaite Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Fleming Councilmember Burns (8) Absent: Presiding: Mayor Daniel Biss Stephanie Mendoza City ClerkDRAFT CM1.Page 29 of 226 Mayor’s Public Announcements Mayor Biss Announcements and Proclamations: ●Vaccination Mandate ● Watch City Manager ’s Public Announcements Interim City Manager Kelley Gandurski announcements: ●Parking Division Vehicle Immobilization Watch City Clerk’s Communications City Clerk Mendoza acknowledged the receipt of public comment. She announced the temporary hours for the Clerk’s Office. New hours will be from 10 am to 3 p.m. Watch Public Comment Ray Friedman Watch Mike Vasilko Watch Nicholas Davis Watch Marvin Lindsey Watch Doreen Price Watch Ann Rainey Watch Mollie Hartenstein WatchDRAFT CM1.Page 30 of 226 Special Order of Business SP1. Discussion of a Living Room in Evanston to Provide Immediate Care to Evanstonians in Mental Health Crisis Mayor Biss, Councilmember Fleming and Councilmember Revelle recommend discussion of a Living Room in Evanston to provide urgent and immediate care to community members in mental health crisis. ARPA 170.99.1700.55251 For Discussion Direction given to Staff Motion: Councilmember Fleming Second: Councilmember Reid Watch SP2. Approval of Additional Funding for Youth Program to Address Youth Violence City Council approved the expansion of the “My City, Your City, Our City '' Initiative to address youth and families violence prevention strategies and families impacted by violence in the amount of $552,500. Staff will return in April with an additional request for funding for the Workforce Development Program after details of the program have been developed in coordination between all relevant stakeholders. ARPA funding of $552,500 (170.99.1700.55251). Specific activities are eligible under different City ARPA “buckets,” including Social Services, Economic Development/Workforce Development, and Inclusive and Equitable Recovery. The categories defined by the U.S. Treasury in the Coronavirus Local Fiscal Recovery Funds (CLFRF) Interim Final Rule for eligibility and reporting include: Public Health 1.9 - Payroll Costs for Public Health, Safety, and Other Public Sector Staff Responding to COVID-19 Negative Economic Impacts 2.7 - Job Training Assistance Disproportionately Impacted Communities 3.16 - Social Determinants of Health: Community Violence Interventions For Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Revelle, Reid, Fleming No vote:None Motion: Councilmember Braithwaite Second: Councilmember Reid Watch DRAFTCM1.Page 31 of 226 Consent Agenda CM1. Approval of the Minutes of the Regular City Council meeting of December 13, 2021 and the Special City Council meetings of December 14, 2021 and December 20, 2021 City Council approved the minutes of the Regular City Council meeting of December 13, 2021 and the Special City Council meetings of December 14, 2021 and December 20, 2021 For Action Approved on Consent Agenda A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity City Council approved the City of Evanston Payroll for the period of November 22, 2021, through December 05, 2021, in the amount of $2,804,965.01 and December 06, 2021, through December 19, 2021, in the amount of $3,729,654.79. Bills List for January 11, 2022, FY 2021, in the amount of $1,743,144.22, and Bills List January 11, 2022, FY 2022 in the amount of $1,353,822.30, and credit card activity for the period ending November 26, 2021, in the amount of $203,088.71. For Action Approved on Consent Agenda A2. Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending November 26, 2021, in the amount of $7,161.54. For Action Approved on Consent Agenda A3. Approval of Sole Source One-Year Renewal of ProSupport Services from Dell City Council authorized the City Manager to sign a sole-source renewal agreement for Pro Support from Dell Computer Corp (1 Dell Way, Round Rock, TX, 78682) in the amount of $29,795.61. This renewal purchase enables the City to maintain support plans for critical IT infrastructure. Funding for the purchase will be from the IT - Software Fund (Account 100.19.1932.62340) with a FY22 budget of $825,800.DRAFTCM1.Page 32 of 226 For Action Approved on Consent Agenda A4. Approval of Change Order No. 2 to the Agreement with Lake Erie Diving, Inc. for the 54-inch Intake Heater Cable Replacement (Bid No. 20-54) City Council authorized the City Manager to execute Change Order No. 2 to the agreement with Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville OH 44077) for the 54-inch Intake Heater Cable Replacement (Bid No. 20-54) for a time extension of 256 days. This will move the completion date to August 30, 2022. There is no change in the Contract Price associated with this Change Order. Funding for this project is from the Water Fund (Account No. 513.71.7330.65515-721002), which has an approved FY 2021 budget of $1,000,000.00 for this work, of which $120,891.00 is remaining. For Action Approved on Consent Agenda A5. Approval of a Contract for Janitorial Services at Various City Facilities (RFP 21-38) with Eco Clean Maintenance, Inc. City Council authorized the City Manager to execute an agreement with Eco Clean Maintenance, Inc. (515 W. Wrightwood Avenue, Elmhurst lL 60126) to provide janitorial services at various City facilities (RFP 21-38) in the not-to-exceed amount of $185,196 a year for three years. The contract is for a term of three (3) years with two one-year options to renew. Funding will be provided by various accounts from the General Fund with a total FY22 budget of $354,696 and multiple accounts from the Parking Fund with a total FY22 budget of $1,100,000. Further details on funding can be found in the corresponding transmittal memorandum. For Action Approved on Consent Agenda A6. Approval of a 1-year extension to the contract with G & L Contractors for FY 2022 Debris Hauling City Council authorized the City Manager to execute a one (1) year contract extension for debris hauling with G & L Contractors (7401 N St. Louis Ave., Skokie, IL) in the amount of $85,000. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Funding for this contract is provided by two (2) separate funds: $42,500 from the Water Fund (Account No. 510.40.4540.62415), which has an FY 2022 budget of $45,000; and $42,500 from the Sewer Fund (Account No. 515.40.4530.62415), which has an FY 2022 budget of $45,000.DRAFTCM1.Page 33 of 226 For Action Approved on Consent Agenda A7. Approval of a 1-year contract extension with G & L Contractors for the FY 2022 Granular Materials Purchase City Council authorized the City Manager to execute a one-year contract extension for the purchase of Granular Materials with G & L Contractors (7401 N. St. Louis Ave, Skokie, IL) in the amount of $50,000. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Funding for this contract is provided by two (2) separate funds: $25,000 from Water Fund (Account No. 510.40.4540.65055), which has a 2022 budget of $225,000; and $25,000 from Sewer Fund (Account No. 515.40.4530.65055), which has a 2022 budget of $53,000. For Action Approved on Consent Agenda A8. Approval for the Purchase of One Ford Transit-250 Cargo Van for Administrative Services Department - Facilities & Fleet Management Division City Council approved to purchase a 2021 Transit-250 Cargo Van for $28,131 from Currie Commercial Center (10125 W. Laraway, Frankfort, IL 60423) to be used by the Administrative Services Department - Facilities & Fleet Management Division. The fleet equipment that is being replaced is anticipated to require increased repair/maintenance costs as it has exceeded the end of its useful life and is essential to continue operations safely. Funding for the purchase of Fleet Vehicle #253 will be from the 2022 Equipment Replacement Fund (Account 601.19.7780.65550) with a budget of $2,000,000. For Action Approved on Consent Agenda A9. Approval of FY 2022 Solid Waste Agency of Northern Cook County Disposal Fees City Council authorized the City Manager to execute an extension of the intergovernmental agreement for 2022 refuse disposal fees to the Solid Waste Agency of Northern Cook County (SWANCC) in the not-to-exceed amount of $698,000 for operations and maintenance of the Agency. Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a budget of $698,000 for FY 2022. For Action DRAFTCM1.Page 34 of 226 Approved on Consent Agenda A10. Resolution 1-R-22, Authorizing the City Manager to Sign a Professional Services Parking Agreement With Passport Labs, Inc. City Council approved Resolution 1-R-22, authorizing the City Manager to sign a one-year renewal agreement with Passport Labs, Inc. (128 S. Tryon St #1000, Charlotte, NC 28202) for software license and services for mobile parking payments and a citation management platform. The contract term is retroactive to January 1, 2022, and continues through December 31, 2022, with an amount not to exceed $450,000 (estimated to be around $420,000). Mobile pay transaction fees will remain at $0.22 per transaction with a not-to-exceed amount of $350,000. Citation service fees will continue to be billed at a monthly rate of $23,100 a month, and letters issued after 40 days of nonpayment will be assessed at $1.50 per letter. Funding for Citation Management Fees will be from the General Fund/Parking- Service Agreement & Contracts (Account 100.19.1941.62509), with an FY22 budget of $335,000; and funding for Mobile App Fees will be from the Parking Fund - Passport Mobile Parking (Account 505.19.7015.62519), with an FY22 budget of $300,000. For Action Approved on Consent Agenda A11. Resolution 2-R-22, To Forgive the Remaining Balance of Lead Service Line Loans Awarded To Thirty-Six Community Members During 2018, 2019, 2020, & 2021 In Conjunction With The Annual Water Main Improvement Project City Council adopted Resolution 2-R-22, to forgive the remaining balance of thirty-six loans awarded to community members in conjunction with the City's annual water main improvement project. For Action Approved on Consent Agenda A12. Resolution 3-R-22, Authorizing the City Manager to Participate in the 2022 Cook County No Cash Bid Program to Allow the City to Acquire Property in Evanston for Redevelopment City Council approved to submit requests to obtain eligible tax delinquent vacant properties through the Cook County No Cash Bid Program. Acquiring the parcels through this program will assist the City in its efforts to address affordable housing and community development goals. For Action Approved on Consent AgendaDRAFT CM1.Page 35 of 226 A13. Resolution 4-R-22, Expressing Official Intent Regarding Expenditures from the Funds of the City of Evanston, Cook County, Illinois, to be Reimbursed from Proceeds of Obligations to be Issued by the City of Evanston, Cook County, Illinois City Council adopted Resolution 4-R-22, Expressing Official Intent Regarding Expenditures from the Funds of the City of Evanston, Cook County, Illinois, to be Reimbursed from Proceeds of Obligations to be Issued by the City of Evanston, Cook County, Illinois. Adoption of this resolution will allow the City of Evanston to expend funds that will be reimbursed by the subsequent 2022 General Obligation (G.O.) bond issuance. For Action Approved on Consent Agenda A14. Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required), 7-12-11 (Right of Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting Water; Procedure), 7-12-16-7 (Violations) & 7-12-6-3 (Setting, Repairing, Removing Meters). City Council adopted Ordinance 1-O22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required), 7-12-11 (Right of Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting Water; Procedure), 7-12-16-7 (Violations), & 7-12-6-3 (Setting, Repairing, Removing Meters). For Introduction Approved on Consent Agenda A15. Ordinance 8-O-22, Amending City Code Section 3-4-6(O) to Amend the Allowed Hours of Alcohol Sales City Council adopted for introduction Ordinance 8-O-22, amending City Code Section 3-4-6(O) to amend the allowed hours of alcohol sales for Class O liquor license holders. For Introduction Approved on Consent AgendaDRAFT CM1.Page 36 of 226 A16. Ordinance 2-O-22, Amending the City Code to Increase the Number of Class D Liquor Licenses from Sixty-Two to Sixty-Three for 633 Outpost, LLC d/b/a Estacion at 633 Howard Street City Council adopted Ordinance 2-O-22, amending the City Code to increase the number of Class D liquor licenses from sixty-two to sixty-three for Estacion. Councilmember Reid requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Reid, Revelle, Fleming No vote:None A17. Ordinance 3-O-22, Amending the City Code to Increase the Number of Class L-2 Liquor Licenses from Zero to One for Village Farmstand, LLC d/b/a Village Farmstand at 810 Dempster Street City Council adopted Ordinance 3-O-22, amending the City Code to increase the number of Class L-2 liquor licenses from zero to one for Village Farmstand. Councilmember Nieuwsma requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Reid, Revelle, Fleming No vote:None A18. Ordinance 4-O-22, Amending the City Code to Increase the Number of Class P-5 Liquor Licenses from One to Two for Few Spirits, LLC d/b/a Few Spirits at 2025 Dempster Street City Council adopted Ordinance 4-O-22, amending the City Code to increase the number of Class P-5 liquor licenses from one to two for Few Spirits. Councilmember Braithwaite requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Reid, Revelle,DRAFTCM1.Page 37 of 226 Fleming No vote:None A19. Ordinance 5-O-22, Amending the City Code to Increase the Number of Class P-5 Liquor Licenses from Two to Three for Few Spirits, LLC d/b/a Few Spirits at 609 South Boulevard City Council adopted Ordinance 5-O-22, amending the City Code to increase the number of Class P-5 liquor licenses from two to three for Few Spirits. Councilmember Fleming requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Reid, Revelle, Fleming No vote:None A20. Ordinance 6-O-22, Amending the City Code to Increase the Number of Class P-5 Liquor Licenses from Three to Four for Few Spirits, LLC d/b/a Few Spirits at 2310 Main Street City Council adopted Ordinance 6-O-22, amending the City Code to increase the number of Class P-5 liquor licenses from three to four for Few Spirits. Councilmember Braithwaite requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Reid, Revelle, Fleming No vote:None A21. Ordinance 7-O-22, Amending City Code Section 3-4-6(M) to Decrease the Number of Class M Liquor Licenses from One to Zero from In Grape Company, 1740 Ridge Avenue City Council adopted Ordinance 7-O-22, amending City Code Section 3-4-6(M) to decrease the number of Class M liquor licenses from one to zero for In Grape Company, 1740 Ridge Avenue. Councilmember Braithwaite requests suspension of the rules for Introduction and Action at the January 10, 2022 City Council meeting. For Introduction and Action Passed 8-0 DRAFTCM1.Page 38 of 226 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns, Reid, Revelle, Fleming No vote:None A22. Ordinance 124-O-21, Amending Portions of the Evanston City Code Title 7, Section 3, Chapter 15, “Newsracks” City Council adopted Ordinance 124-O-21, Amending Portions of the Evanston City Code Title 7, Section 3,Chapter 15, “Newsracks” For Action Approved on Consent Agenda A23. Ordinance 125-O-21, Amending Section 1-17-1 of the City Code Concerning Minority and Women Owned Business Requirements City Council adopted Ordinance 125-O-21, Amending Section 1-17-1 of the City Code Concerning Minority and Women Owned Business Requirements For Action Approved on Consent Agenda A24. Ordinance 126-O-21, Amending Portions of the Evanston City Code Title 8, Chapter 4 “Municipal Solid Waste” and Chapter 4 1/2 “Municipal Solid Waste Hauling License” Staff recommends City Council adoption of Ordinance 126-O-21, Amending Portions of the Evanston City Code Title 8, Chapter 4 “Municipal Solid Waste” and Chapter 4 1/2 “Municipal Solid Waste Hauling License” For Action Approved on Consent Agenda R1. Ordinance 110-O-21, Amending Title 2 of City Code and Codifying the Finance and Budget Committee City Council adopted Ordinance 110-O-21, Amending Title 2 of the City Code and Codifying the Finance and Budget Committee. For Action Approved on Consent AgendaDRAFT CM1.Page 39 of 226 R2. Ordinance 112-O-21, Amending Section 1-7-2 of the City Code, “General Duties of the Clerk” to add Processing of Temporary Disability Vehicle Placards and Vital Records City Council adopted Ordinance 112-O-21, Amending Section 1-7-2 of the City Code, "General Duties of the City Clerk" to add Processing of Temporary Disability Vehicle Placards and Vital Records For Action Approved on Consent Agenda R3. Ordinance 117-O-21 "Amending Title 2, Chapter 12 of the Evanston City Code "Equity and Empowerment Commission" City Council adopted ordinance 117-O-21 "Amending Title 2, Chapter 12, "Equity and Empowerment Commission". For Action Approved on Consent Agenda DRAFTCM1.Page 40 of 226 Call of the Wards Ward 1:Ward meeting on Thursday, January 13 from 7-8:30 p.m. to discuss the Varsity Theater. Watch Ward 2:The names of applicants who qualified for reparations will be drawn on Thursday, January 13 at 9:00 a.m. at Fleetwood-Jourdaine. Ward meeting on Thursday, January 13 to discuss the new City Manager and introduce the new PST Officer. Watch Ward 3:Ward meeting on Thursday, January 27, from 7-8:30 p.m.Watch Ward 4:Ward meeting on Tuesday, February 1 beginning at 7 p.m. Office hours will be on February 12 from 10 am to 12 pm. Wants to hear feedback from residents about the City Manager selection process. Watch Ward 5:There will be a ward meeting on the last Thursday of each month which will start at 7:00 p.m. Announced the Here to Stay Committee and its goals. Watch Ward 6:No Report Watch Ward 7:No Report Watch Ward 8:Ward gathering on Saturday, January 22 at 1 p.m. to receive feedback on the City Manager selection. Motioned to have a special order of business placed on January 24, 2022, agenda regarding hazard pay for introduction; seconded by Councilmember Burns. Councilmember Revelle motioned to amended the motion to make the special order of business for discussion; seconded by Councilmember Wynne. Motion passed 7-1 as amended. Will make a referral to amend the City Code and provide an exemption for community fridges. Watch Ward 9:No Report Watch Adjournment Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss agenda items regarding litigation and personnel. The agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(11)(12). Councilmember Revelle seconded the motion. A roll call vote was taken and by a vote of 8-0 City Council recessed into Executive Session at 8:56 p.m.DRAFTCM1.Page 41 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll and Bills List Date: January 24, 2022 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period December 20, 2021, through January 2, 2022, in the amount of $2,942,974.10. Bi lls List for January 25, 2022, FY 2021, in the amount of $1,855,258.54, and Bills List January 25, 2022, FY 2022 in the amount of $534,587.25. Council Action: For Action Summary: Payroll – December 20, 2021, through January 2, 2022 $ 2,942,974.10 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – January 25, 2022 FY21, $ 1,855,258.54 General Fund Amount – Bills list $ 264,144.18 Advanced checks-General Fund $ 12,731.16 $ 276,875.34 Bills List – January 25, 2022 FY22, $ 534,587.25 General Fund Amount – Bills list $ 199,283.74 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 5,332,819.89 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 01.25.2022 BILLS LIST FY2021 01.25.2022 BILLS LIST FY2022 A1.Page 42 of 226 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount 105394 - VERIZON WIRELESS 12/24/2021 01/25/2022 20,599.43 Invoice Transactions 1 $20,599.43 303856 - ROBERT HALF INTERNATIONAL 12/24/2021 01/25/2022 178.45 Invoice Transactions 1 $178.45 Invoice Transactions 1 $178.45 17306 - DAVIS BANCORP, INC.12/24/2021 01/25/2022 2,777.14 Invoice Transactions 1 $2,777.14 10643 - PASSPORT PARKING, INC`12/24/2021 12/24/2021 1,266.51 Invoice Transactions 1 $1,266.51 18771 - J.P. COOKE CO 12/24/2021 01/25/2022 509.00 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 122.08 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 37.71 105116 - TEUTEBERG INC 12/24/2021 01/25/2022 116.98 105116 - TEUTEBERG INC 12/24/2021 01/25/2022 2,128.29 Invoice Transactions 5 $2,914.06 Invoice Transactions 7 $6,957.71 121566 - CHMARA, ROM C 12/24/2021 01/25/2022 4,900.00 Invoice Transactions 1 $4,900.00 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 110.63 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 41.94 Invoice Transactions 2 $152.57 Invoice Transactions 3 $5,052.57 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 101.19 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 10.36 Invoice Transactions 2 $111.55 Invoice Transactions 2 $111.55 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 132.77 Invoice Transactions 1 $132.77 Invoice Transactions 1 $132.77 Invoice Transactions 14 $12,433.05 122375 - LAW BULLETIN PUBLISHING COMPANY 12/24/2021 01/25/2022 155.00 Invoice Transactions 1 $155.00 Invoice Transactions 1 $155.00 Invoice Transactions 1 $155.00 15876 - ACCURATE BIOMETRICS 12/24/2021 01/25/2022 639.00 205874 - CLS BACKGROUND INVESTIGATIONS 12/24/2021 01/25/2022 110.95 105201 - TRANS UNION CORP 12/24/2021 01/25/2022 270.00 Invoice Transactions 3 $1,019.95 17961 - FRONTLINE TECHNOLOGIES GROUP LLC 12/24/2021 01/25/2022 525.00 Invoice Transactions 1 $525.00 Invoice Transactions 4 $1,544.95 17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 12/24/2021 01/25/2022 2,000.00 Invoice Transactions 1 $2,000.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/24/2021 01/25/2022 2,448.72 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/24/2021 01/25/2022 1,252.25 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/24/2021 01/25/2022 2,367.68 Invoice Transactions 3 $6,068.65 10407 - NORTHWESTERN UNIVERSITY 12/24/2021 01/25/2022 595.51 Invoice Transactions 1 $595.51 154298 - CALL ONE 12/24/2021 01/25/2022 26,105.44 100401 - COMCAST CABLE 12/24/2021 01/25/2022 4,367.36 Invoice Transactions 2 $30,472.80 Invoice Transactions 7 $39,136.96 15492 - MINUTEMAN SECURITY TECHNOLOGIES 12/24/2021 01/25/2022 2,265.00 10643 - PASSPORT PARKING, INC`12/24/2021 12/24/2021 32,456.25 Invoice Transactions 2 $34,721.25 Invoice Transactions 2 $34,721.25 12792 - UNIFIRST CORPORATION 12/24/2021 01/25/2022 104.77 12792 - UNIFIRST CORPORATION 12/24/2021 01/25/2022 104.77 Invoice Transactions 2 $209.54 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 12/24/2021 01/25/2022 170.76 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 12/24/2021 01/25/2022 63.64 Invoice Transactions 2 $234.40 322695 - ECO-CLEAN MAINTENANCE 12/24/2021 01/25/2022 487.50 Invoice Transactions 1 $487.50 103471 - MITSUBISHI ELECTRIC POWER PRODUCTS, INC.12/24/2021 01/25/2022 9,176.70 Invoice Transactions 1 $9,176.70 101143 - COMED 12/24/2021 01/25/2022 49.16 10730 - MC SQUARED ENERGY 12/24/2021 01/25/2022 5,016.42 10730 - MC SQUARED ENERGY 12/24/2021 01/25/2022 797.18 10730 - MC SQUARED ENERGY 12/24/2021 01/25/2022 1,027.97 10730 - MC SQUARED ENERGY 12/24/2021 01/25/2022 215.04 10730 - MC SQUARED ENERGY 12/24/2021 01/25/2022 542.72 10730 - MC SQUARED ENERGY 12/24/2021 01/25/2022 882.53 10730 - MC SQUARED ENERGY 12/24/2021 01/25/2022 23.93 Invoice Transactions 8 $8,554.95 103744 - NICOR 12/24/2021 01/25/2022 147.33 103744 - NICOR 12/24/2021 01/25/2022 802.12 Invoice Transactions 2 $949.45 101064 - CINTAS #22 12/24/2021 01/25/2022 82.70 292557 - SILK SCREEN EXPRESS, INC.12/24/2021 01/25/2022 155.00 292557 - SILK SCREEN EXPRESS, INC.12/24/2021 01/25/2022 165.00 Invoice Transactions 3 $402.70 Account 65020 - CLOTHING THREE YEAR UNIFORM AGREEMENT FY21 CLOTHING FOR FAC. SUPERVISOR FY21 CLOTHING FOR FAC. SUPERVISOR FY21 Account 65020 - CLOTHING Totals Account 64015 - NATURAL GAS UTILITIES NICOR DEC21 FY21 UTILITIES NICOR DEC21 2603 SHERIDAN FY21 Account 64015 - NATURAL GAS Totals UTILITIES MC SQUARED DEC 21 FIRE DEPT UTILITIES MC SQUARED DEC 21 FIRE DEPT UTILITIES MC SQUARED DEC 21 FIRE DEPT UTILITIES MC SQUARED DEC 21 FIRE DEPT Account 64005 - ELECTRICITY Totals Account 64005 - ELECTRICITY UTILITIES COMED DEC21 FY21 UTILITIES MC SQUARED DEC 21 FIRE DEPT UTILITIES MC SQUARED DEC 21 FIRE DEPT UTILITIES MC SQUARED DEC 21 FIRE DEPT Account 62430 - CUSTODIAL CONTRACT SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS REPLACEMENT BATTERIES FOR UPS UNIT AT POLICE AND FIRE HQ Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals SANITIZING SOAPS FY21 Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62430 - CUSTODIAL CONTRACT SERVICES ADDITIONAL CLEANING SERVICE FOR PD FY21 MATS FOR SERVICE CENTER FY21 Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62245 - OTHER EQMT MAINTENANCE QFOLD WIPERS FY21 Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES MATS FOR SERVICE CENTER FY21 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS ANNUAL BILLING-LPR AUTOVU MOBILE CONNECTION CITATION MANAGEMENT DECEMBER 2021 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 62506 - WORK- STUDY Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES DEC 2021 COMMUNICATION CHARGES COPIER CHARGERS Account 62380 - COPY MACHINE CHARGES Totals Account 62506 - WORK- STUDY WORK STUDY 10.01.2021- 12.31.2021 Account 62340 - IT COMPUTER SOFTWARE Totals Account 62380 - COPY MACHINE CHARGES COPIER CHARGERS COPYING SERVICES Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62340 - IT COMPUTER SOFTWARE SOFTWARE SERVICE Account 62160 - EMPLOYMENT TESTING SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS APPLICANT TRACKING-FRONTLINE TECHNOLOGIES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES EMPLOYMENT TESTING - FINGERPRINTING SERVICES EMPLOYMENT BACKGROUND CHECKS-CLS BACKGROUND EMPLOYMENT BACKGROUND CHECKS-TRANSUNION Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1705 - LEGAL ADMINISTRATION Account 65010 - BOOKS, PUBLICATIONS, MAPS LEGAL RESEARCH PACKAGE Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1585 - ADMINISTRATIVE HEARINGS Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1575 - PURCHASING Totals Business Unit 1570 - ACCOUNTING Totals Business Unit 1575 - PURCHASING Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES-ACCOUNTING OFFICE SUPPLIES-ACCOUNTING Account 65095 - OFFICE SUPPLIES Totals Business Unit 1570 - ACCOUNTING Account 62185 - CONSULTING SERVICES ACCOUNTING SERVICES- DEC 2021 Account 62185 - CONSULTING SERVICES Totals A/P CHECKS Account 65095 - OFFICE SUPPLIES Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES 1099 MISC 2021 Account 62431 - ARMORED CAR SERVICES Totals Account 65045 - LICENSING/REGULATORY SUPP ANNUAL ACTIVE PERMIT FEE DECEMBER 2021 Account 65045 - LICENSING/REGULATORY SUPP Totals Business Unit 1505 - CITY MANAGER Totals Business Unit 1560 - REVENUE & COLLECTIONS Account 62431 - ARMORED CAR SERVICES ARMORED TRUCK SERVICES DECEMBER 2021 Business Unit 1505 - CITY MANAGER Account 61055 - TEMPORARY EMPLOYEES TEMP SERVICE Account 61055 - TEMPORARY EMPLOYEES Totals Account 22725 - CELL PHONE BILLS PAYABLE COMMUNICATION CHARGES DEC 2021 Account 22725 - CELL PHONE BILLS PAYABLE Totals Department 15 - CITY MANAGER'S OFFICE Invoice Description Fund 100 - GENERAL FUND Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Run by Tera Davis on 01/19/2022 10:06:07 AM Page 2 of 29 A1.Page 43 of 226 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 100599 - ASSA ABLOY ENTRANCE SOLUTIONS 12/24/2021 01/25/2022 32.32 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 12/24/2021 01/25/2022 7.80 Invoice Transactions 2 $40.12 100212 - ALTORFER INC.12/24/2021 01/25/2022 9,310.00 Invoice Transactions 1 $9,310.00 Invoice Transactions 22 $29,365.36 Invoice Transactions 35 $104,768.52 17716 - GREATER ILLINOIS TITLE COMPANY 12/24/2021 01/25/2022 65.00 Invoice Transactions 1 $65.00 Invoice Transactions 1 $65.00 102259 - HAROLD'S TRUE VALUE HARDWARE 12/24/2021 01/25/2022 65.98 Invoice Transactions 1 $65.98 103382 - MICROSYSTEMS INC.12/24/2021 01/25/2022 54,500.00 103382 - MICROSYSTEMS INC.12/24/2021 01/25/2022 1,038.64 Invoice Transactions 2 $55,538.64 101631 - ELEVATOR INSPECTION SERVICE 12/24/2021 01/25/2022 50.00 Invoice Transactions 1 $50.00 316000 - SAFEBUILT LLC, LOCKBOX # 88135 12/24/2021 01/25/2022 7,431.08 316000 - SAFEBUILT LLC, LOCKBOX # 88135 12/24/2021 01/25/2022 787.75 Invoice Transactions 2 $8,218.83 Invoice Transactions 6 $63,873.45 Invoice Transactions 7 $63,938.45 163373 - HEALTH ENDEAVORS, S.C.12/24/2021 01/25/2022 410.00 163373 - HEALTH ENDEAVORS, S.C.12/24/2021 01/25/2022 2,960.00 Invoice Transactions 2 $3,370.00 100177 - ALLEGRA PRINT & IMAGING 12/24/2021 01/25/2022 413.00 Invoice Transactions 1 $413.00 137906 - STRYKER SALES CORPORATION 12/24/2021 01/25/2022 1,794.00 137906 - STRYKER SALES CORPORATION 12/24/2021 01/25/2022 145.86 137906 - STRYKER SALES CORPORATION 12/24/2021 01/25/2022 94.80 Invoice Transactions 3 $2,034.66 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 25.00 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 59.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 45.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 10.00 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 59.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 180.00 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 46.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 145.00 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 35.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 151.90 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 89.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 65.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 59.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 379.90 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 35.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 50.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 40.90 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 94.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 235.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 270.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 80.75 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 99.99 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 39.85 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 249.99 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 155.75 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 54.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 43.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 25.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 49.90 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 69.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 59.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 12.95 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 99.99 11435 - TODAY'S UNIFORMS INC. 12/24/2021 01/25/2022 25.95 Invoice Transactions 34 $3,155.92 101749 - EVANSTON PHOTOGRAPHIC STUDIOS 12/24/2021 01/25/2022 255.00 Invoice Transactions 1 $255.00 Invoice Transactions 41 $9,228.58 18678 - ANGELA JONES 12/24/2021 01/25/2022 926.61 18783 - DYLAN MAHONEY-MUNO 12/24/2021 01/25/2022 926.61 18781 - JACK CONNER 12/24/2021 01/25/2022 755.25 18782 - JOHN CVIKOTA 12/24/2021 01/25/2022 275.00 18784 - JONATHAN VAN DUCH 12/24/2021 01/25/2022 448.36 120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 12/24/2021 01/25/2022 375.00 120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 12/24/2021 01/25/2022 4,095.00 104028 - PEARSON EDUCATION 12/24/2021 01/25/2022 387.62 Invoice Transactions 8 $8,189.45 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/24/2021 01/25/2022 144.60 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/24/2021 01/25/2022 142.96 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/24/2021 01/25/2022 65.40 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/24/2021 01/25/2022 275.98 Invoice Transactions 4 $628.94 100158 - AIR ONE EQUIPMENT 12/24/2021 01/25/2022 255.00 137906 - STRYKER SALES CORPORATION 12/24/2021 01/25/2022 158.40 137906 - STRYKER SALES CORPORATION 12/24/2021 01/25/2022 2,169.00 Invoice Transactions 3 $2,582.40 14549 - HYDRA RAM 12/24/2021 01/25/2022 268.67 104509 - RUSSO POWER EQUIPMENT 12/24/2021 01/25/2022 1.98 137906 - STRYKER SALES CORPORATION 12/24/2021 01/25/2022 1,065.40 Invoice Transactions 3 $1,336.05 100158 - AIR ONE EQUIPMENT 12/24/2021 01/25/2022 380.00 Invoice Transactions 1 $380.00 102277 - HASTINGS AIR-ENERGY CONTROL 12/24/2021 01/25/2022 291.75 102277 - HASTINGS AIR-ENERGY CONTROL 12/24/2021 01/25/2022 1,515.17 Invoice Transactions 2 $1,806.92 Invoice Transactions 21 $14,923.76 Invoice Transactions 62 $24,152.34 Account 65625 - FURNITURE & FIXTURES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals Account 65090 - SAFETY EQUIPMENT Totals Account 65625 - FURNITURE & FIXTURES HVAC FOR FIRE STATION HVAC FOR FIRE STATION VEHICLE SUPPLIES Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65090 - SAFETY EQUIPMENT FIREFIGHTER BOOTS Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 65085 - MINOR EQUIPMENT & TOOLS FIRE EQUIPMENT HARDWARE PURCHASE Account 65075 - MEDICAL & LAB SUPPLIES AMBULANCE EQUIPMENT AMBULANCE SUPPLIES AMBULANCE EQUIPMENT FIRE STATION CLEANING SUPPLIES FIRE STATION CLEANING SUPPLIES FIRE STATION CLEANING SUPPLIES FIRE STATION CLEANING SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals FIREFIGHTER TRAINING TUITION BOOKS FOR TRAINING Account 62295 - TRAINING & TRAVEL Totals Account 65040 - JANITORIAL SUPPLIES FIREFIGHTER TRAINING REIMBURSEMENT FIREFIGHTER TRAINING REIMBURSEMENT FIREFIGHTER TRAINING REIMBURSEMENT FIREFIGHTER TRAINING REIMBURSEMENT FIREFIGHTER TRAINING TUITION Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2315 - FIRE SUPPRESSION Account 62295 - TRAINING & TRAVEL TRAINING TRAVEL REIMBURSEMENT Account 65125 - OTHER COMMODITIES FIRE PHOTO TOUCH UPS Account 65125 - OTHER COMMODITIES Totals FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS Account 65020 - CLOTHING Totals FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS SOFTWARE MAINTENANCE SOFTWARE MAINTENANCE Account 62335 - DATA PROCESSING SERVICES Totals Account 65020 - CLOTHING FIRE ALARM ENVELOPES Account 62315 - POSTAGE Totals Account 62335 - DATA PROCESSING SERVICES SOFTWARE LICENSE FIRE PHYSICAL TESTING FIRE FITNESS TESTING Account 62270 - MEDICAL/HOSPITAL SERVICES Totals Account 62315 - POSTAGE Department 21 - COMMUNITY DEVELOPMENT Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62270 - MEDICAL/HOSPITAL SERVICES INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN Account 62464 - PLUMB, ELEC, PLAN REVIEW SERV Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Account 62425 - ELEVATOR CONTRACT COSTS ELEVATOR INSPECTION Account 62425 - ELEVATOR CONTRACT COSTS Totals Account 62464 - PLUMB, ELEC, PLAN REVIEW SERV Account 62236 - SOFTWARE MAINTENANCE DIGITAL SCANNING DIGITAL SCANNING Account 62236 - SOFTWARE MAINTENANCE Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Account 62190 - GRAFFITI REMOVAL SERVICES GRAFFITI REMOVAL SUPPLIES Account 62190 - GRAFFITI REMOVAL SERVICES Totals PROPERTY MAINTENANCE - 1613 LAKE TITLE SEARCH Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2115 - PROPERTY STANDARDS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Business Unit 2115 - PROPERTY STANDARDS Account 62490 - OTHER PROGRAM COSTS Account 65085 - MINOR EQUIPMENT & TOOLS CATERPILLAR SKID STEER LOADER AND TOWMASTER TRAILER Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 1950 - FACILITIES Totals Account 65050 - BLDG MAINTENANCE MATERIAL PLACE CHECKED DOOR AND LOCK FUNCTIONS FY21 CLEANING MATERIAL FY21 Account 65050 - BLDG MAINTENANCE MATERIAL Totals Run by Tera Davis on 01/19/2022 10:06:07 AM Page 3 of 29 A1.Page 44 of 226 100 GENERAL FUND Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 22.32 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 .00 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 57.51 Invoice Transactions 3 $79.83 Invoice Transactions 3 $79.83 18765 - MARY BURTON 12/24/2021 01/25/2022 40.25 Invoice Transactions 1 $40.25 Invoice Transactions 1 $40.25 314306 - CINTAS CORPORATION #2 12/24/2021 01/25/2022 188.03 17045 - ENAS QURESHI 12/24/2021 01/25/2022 172.95 Invoice Transactions 2 $360.98 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 119.98 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 .00 Invoice Transactions 2 $119.98 Invoice Transactions 4 $480.96 Invoice Transactions 8 $601.04 102755 - JORSON & CARLSON 12/24/2021 01/25/2022 35.76 Invoice Transactions 1 $35.76 15844 - DUAL TEMP COMPANIES OF IL 12/24/2021 01/25/2022 3,828.27 Invoice Transactions 1 $3,828.27 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 12/24/2021 01/25/2022 371.16 Invoice Transactions 1 $371.16 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/24/2021 12/24/2021 508.28 Invoice Transactions 1 $508.28 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 29.91 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 36.84 Invoice Transactions 2 $66.75 Invoice Transactions 6 $4,810.22 18479 - KATHRYN DOLAN 12/24/2021 01/25/2022 7,278.26 Invoice Transactions 1 $7,278.26 Invoice Transactions 1 $7,278.26 103617 - NATIONAL AWARDS & FINE GIFTS 12/24/2021 01/25/2022 165.00 Invoice Transactions 1 $165.00 18769 - JORDAN TRAGASH 12/24/2021 01/25/2022 400.00 16457 - LYNN BABER 12/24/2021 01/25/2022 300.00 Invoice Transactions 2 $700.00 300162 - KARA ROSEBOROUGH 12/24/2021 01/25/2022 150.00 11628 - ELDRIDGE SHANNON 12/24/2021 01/25/2022 150.00 Invoice Transactions 2 $300.00 157415 - ACCUTRACK RECORDING & SOUND, INC.12/24/2021 01/25/2022 1,145.00 Invoice Transactions 1 $1,145.00 Invoice Transactions 6 $2,310.00 10511 - VIVIAN VISSER 12/24/2021 01/25/2022 747.00 Invoice Transactions 1 $747.00 313314 - 303 TAXI 12/24/2021 01/25/2022 1,540.00 315915 - AMERICAN TAXI DISPATCH, INC.12/24/2021 01/25/2022 20.00 Invoice Transactions 2 $1,560.00 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 12/24/2021 01/25/2022 1,903.20 Invoice Transactions 1 $1,903.20 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 12/24/2021 01/25/2022 125.28 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 12/24/2021 01/25/2022 387.06 Invoice Transactions 2 $512.34 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 179.97 Invoice Transactions 1 $179.97 Invoice Transactions 7 $4,902.51 103883 - OFFICE DEPOT 12/24/2021 01/25/2022 28.39 Invoice Transactions 1 $28.39 Invoice Transactions 1 $28.39 10352 - B&B PRODUCTIONS, INC 12/24/2021 01/25/2022 425.00 Invoice Transactions 1 $425.00 Invoice Transactions 1 $425.00 Invoice Transactions 22 $19,754.38 292557 - SILK SCREEN EXPRESS, INC.12/24/2021 01/25/2022 4,438.80 Invoice Transactions 1 $4,438.80 Invoice Transactions 1 $4,438.80 301861 - CHRISTY WEBBER & COMPANY 12/24/2021 01/25/2022 6,135.00 Invoice Transactions 1 $6,135.00 100359 - ARLINGTON POWER EQUIPMENT 12/24/2021 01/25/2022 176.96 Invoice Transactions 1 $176.96 Invoice Transactions 2 $6,311.96 100212 - ALTORFER INC.12/24/2021 01/25/2022 2,000.00 Invoice Transactions 1 $2,000.00 Invoice Transactions 1 $2,000.00 307995 - BONNELL INDUSTRIES INC 12/24/2021 01/25/2022 2,492.35 307995 - BONNELL INDUSTRIES INC 12/24/2021 01/25/2022 2,498.86 Invoice Transactions 2 $4,991.21 Invoice Transactions 2 $4,991.21 Invoice Transactions 6 $17,741.97 Invoice Transactions 166 $264,144.18 Business Unit 4510 - STREET MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Account 65055 - MATER. TO MAINT. IMP. SNOW PLOW BLADES SNOW PLOW BLADES Account 65055 - MATER. TO MAINT. IMP. Totals Account 62245 - OTHER EQMT MAINTENANCE Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals Business Unit 4510 - STREET MAINTENANCE Business Unit 4330 - GREENWAYS Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Account 62245 - OTHER EQMT MAINTENANCE CATERPILLAR SKID STEER LOADER AND TOW MASTER TRAILER Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals Account 65085 - MINOR EQUIPMENT & TOOLS FORESTRY SUPPLIES Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Business Unit 4330 - GREENWAYS Account 62195 - LANDSCAPE MAINTENANCE SERVICES FY2021 ROBERT CROWN LANDSCAPE MAINTENANCE CONTRACT Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 65020 - CLOTHING FY2021 AFSCME UNIFORM PURCHASE Account 65020 - CLOTHING Totals Account 62515 - RENTAL SERVICES Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Department 30 - PARKS AND RECREATION Totals Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62515 - RENTAL SERVICES STARLIGHT CONCERT 2021 Business Unit 3605 - ECOLOGY CENTER Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 62695 - COUPON PMTS-CAB SUBSIDY Totals Account 65025 - FOOD CONGREGATE MEAL PROGRAM Account 65025 - FOOD Totals Account 62505 - INSTRUCTOR SERVICES Totals Account 62695 - COUPON PMTS-CAB SUBSIDY TAXI REIMBURSEMENT TAXI REIMBURSEMENT Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62505 - INSTRUCTOR SERVICES CLAY CLASSES-DECEMBER Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 62515 - RENTAL SERVICES SOUND EQUIPMENT RENTAL AND SUPPORT KWANZAA Account 62515 - RENTAL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES Totals Account 62511 - ENTERTAIN/PERFORMER SERV HANUKKAH PERFORMANCE HANUKKAH PERFORMANCE Account 62490 - OTHER PROGRAM COSTS Totals Account 62505 - INSTRUCTOR SERVICES VIDEOGRAPHER TWILIGHT PRODUCTION OF HOME CASTING DIRECTOR Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62490 - OTHER PROGRAM COSTS KWANZAA AWARDS Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES SUPERVISION AND INSTRUCTION OF GYMNASTICS PROGRAM Account 62505 - INSTRUCTOR SERVICES Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLY Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals Account 62518 - SECURITY ALARM CONTRACTS QUATERLY ALARM CHARGE Account 62518 - SECURITY ALARM CONTRACTS Totals ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62251 - CROWN CENTER SYSTEMS REPAIR PREVENTATIVE MAINTENANCE AGREEMENT Department 24 - HEALTH Totals Department 30 - PARKS AND RECREATION Business Unit 3030 - CROWN COMMUNITY CENTER Account 62245 - OTHER EQMT MAINTENANCE OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Totals REIMBURSEMENT SUPPLIES Account 62477 - PHEP GRANT-EXPENSE Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 2420 - COVID CONTACT TRACING Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Account 62477 - PHEP GRANT-EXPENSE FIRST AID CABINET SUPPLY Business Unit 2420 - COVID CONTACT TRACING Account 62490 - OTHER PROGRAM COSTS SUPPLIES REIMBURSEMENT Account 62490 - OTHER PROGRAM COSTS Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2407 - HEALTH SERVICES ADMIN Totals Department 24 - HEALTH Business Unit 2407 - HEALTH SERVICES ADMIN Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Run by Tera Davis on 01/19/2022 10:06:07 AM Page 4 of 29 A1.Page 45 of 226 176 HUMAN SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 18762 - IALTCO 12/24/2021 01/25/2022 60.00 Invoice Transactions 1 $60.00 Invoice Transactions 1 $60.00 11999 - L&J'S ENTERPRISES CAFE DBA YOFRESH YOGURT CAFE 12/24/2021 01/25/2022 4,780.21 Invoice Transactions 1 $4,780.21 Invoice Transactions 3 $4,780.21 Invoice Transactions 3 $4,840.21 Invoice Transactions 3 $4,840.21Fund 176 - HUMAN SERVICES FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Department 24 - HEALTH Totals Account 61060 - SEASONAL EMPLOYEES Totals Business Unit 2445 - HUMAN SERVICES Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 61060 - SEASONAL EMPLOYEES FALL EXTENSTION OF MSYEP Business Unit 2445 - HUMAN SERVICES Account 62360 - MEMBERSHIP DUES MEMBERSHIP Account 62360 - MEMBERSHIP DUES Totals Invoice Description Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH Run by Tera Davis on 01/19/2022 10:06:07 AM Page 5 of 29 A1.Page 46 of 226 200 MOTOR FUEL TAX FUND Vendor G/L Date Payment Date Invoice Amount 100780 - OZINGA CHICAGO RMC, INC.12/24/2021 01/25/2022 942.80 Invoice Transactions 1 $942.80 Invoice Transactions 1 $942.80 Invoice Transactions 1 $942.80 Invoice Transactions 1 $942.80 Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 200 - MOTOR FUEL TAX FUND Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 65055 - MATER. TO MAINT. IMP. FY2021 CONCRETE PURCHASE Account 65055 - MATER. TO MAINT. IMP. Totals Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Run by Tera Davis on 01/19/2022 10:06:07 AM Page 6 of 29 A1.Page 47 of 226 240 HOME FUND Vendor G/L Date Payment Date Invoice Amount 121272 - HOUSING OPPORTUNITY DEVELOPMENT CORP.12/24/2021 01/25/2022 11,798.95 Invoice Transactions 1 $11,798.95 Invoice Transactions 1 $11,798.95 Invoice Transactions 1 $11,798.95 Invoice Transactions 1 $11,798.95 Business Unit 5430 - HOME FUND Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 240 - HOME FUND Totals Business Unit 5430 - HOME FUND Account 65530 - DEVELOPMENT GRANTS/FORGIVABLE LOANS 1930 JACKSON ADU CONSTRUCTION DRAW Account 65530 - DEVELOPMENT GRANTS/FORGIVABLE LOANS Totals Invoice Description Fund 240 - HOME FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Run by Tera Davis on 01/19/2022 10:06:07 AM Page 7 of 29 A1.Page 48 of 226 250 AFFORDABLE HOUSING FUND Vendor G/L Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 12/24/2021 01/25/2022 42,706.88 Invoice Transactions 1 $42,706.88 Invoice Transactions 1 $42,706.88 Invoice Transactions 1 $42,706.88 Invoice Transactions 1 $42,706.88 Business Unit 2129 - ESG-CV Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 250 - AFFORDABLE HOUSING FUND Totals Business Unit 2129 - ESG-CV Account 67110 - CONNECTIONS FOR THE HOMELESS ESG-CV GRANT DISBURSEMENT FOR RAPID RE-HOUSING Account 67110 - CONNECTIONS FOR THE HOMELESS Totals Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Run by Tera Davis on 01/19/2022 10:06:07 AM Page 8 of 29 A1.Page 49 of 226 415 CAPITAL IMPROVEMENTS FUND Vendor G/L Date Payment Date Invoice Amount 102162 - GREELEY AND HANSEN 12/24/2021 01/25/2022 9,136.17 244419 - KIMLEY-HORN AND ASSOCIATES, INC.*12/24/2021 01/25/2022 2,914.67 244419 - KIMLEY-HORN AND ASSOCIATES, INC.*12/24/2021 01/25/2022 11,011.90 Invoice Transactions 3 $23,062.74 17456 - COURTESY ELECTRIC INC.*12/24/2021 01/25/2022 28,713.60 Invoice Transactions 1 $28,713.60 Invoice Transactions 4 $51,776.34 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.*12/24/2021 01/25/2022 59,368.75 102363 - HOLABIRD & ROOT LLC 12/24/2021 01/25/2022 10,735.00 Invoice Transactions 2 $70,103.75 Invoice Transactions 2 $70,103.75 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.*12/24/2021 01/25/2022 17,398.02 Invoice Transactions 1 $17,398.02 13463 - GARLAND /DBS, INC.12/24/2021 01/25/2022 55,290.47 13463 - GARLAND /DBS, INC.12/24/2021 01/25/2022 93,242.23 Invoice Transactions 2 $148,532.70 Invoice Transactions 3 $165,930.72 244419 - KIMLEY-HORN AND ASSOCIATES, INC.*12/24/2021 01/25/2022 40,398.00 104927 - STANLEY CONSULTANTS INC.*12/24/2021 01/25/2022 34,036.64 Invoice Transactions 2 $74,434.64 Invoice Transactions 2 $74,434.64 Invoice Transactions 11 $362,245.45 Invoice Transactions 11 $362,245.45 Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 CONSTRUCTION ENGINEERING - CENTRAL ST BRIDGE RESOLUTION Account 62145 - ENGINEERING SERVICES Totals Business Unit 4219 - NON-BOND CAPITAL Totals Business Unit 4121 - 2021 GO BOND CAPITAL Totals Business Unit 4219 - NON-BOND CAPITAL Account 62145 - ENGINEERING SERVICES RIDGE AVE TRAFFIC SIGNAL IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS FIRE STATION 4 EMERGENCY ROOF IMPROVEMENTS ROOF REPLACEMENT & REPAIRS OF CITY OF EVANSTON FACILITIES Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4121 - 2021 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES HOWARD ST CORRIDOR IMPROVEMENTS RESOLUTION Account 62145 - ENGINEERING SERVICES Totals ANIMAL SHELTER-RFQ 20-53-ARCHITECTURAL & ENGINEERING SERVICES Account 62145 - ENGINEERING SERVICES Totals Business Unit 4120 - 2020 GO BOND CAPITAL Totals Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4120 - 2020 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES HOWARD ST CORRIDOR IMPROVEMENTS RESOLUTION Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS EMERGENCY GENERATOR REPLACEMENT/REPAIRS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES EVANSTON SERVICE CENTER FACILITY EVALUATION & MASTER PLAN GREENBAY RD CORRIDOR IMPROVEMENTS RIDGE AVE TRAFFIC SIGNAL IMPROVEMENTS Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 01/19/2022 10:06:07 AM Page 9 of 29 A1.Page 50 of 226 416 CROWN CONSTRUCTION FUND Vendor G/L Date Payment Date Invoice Amount 18015 - ANNETTE PRINCE *12/24/2021 01/25/2022 285.00 Invoice Transactions 1 $285.00 Invoice Transactions 1 $285.00 Invoice Transactions 1 $285.00 Invoice Transactions 1 $285.00 Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 416 - CROWN CONSTRUCTION FUND Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 65515 - OTHER IMPROVEMENTS BIRD STRIKE MONITORING - ROBERT CROWN CENTER Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Run by Tera Davis on 01/19/2022 10:06:07 AM Page 10 of 29 A1.Page 51 of 226 505 PARKING SYSTEM FUND Vendor G/L Date Payment Date Invoice Amount 17306 - DAVIS BANCORP, INC.12/24/2021 01/25/2022 3,297.86 Invoice Transactions 1 $3,297.86 18101 - REDWOOD SYSTEMS INC.12/24/2021 01/25/2022 6,450.30 18101 - REDWOOD SYSTEMS INC.12/24/2021 01/25/2022 855.00 Invoice Transactions 2 $7,305.30 Invoice Transactions 3 $10,603.16 101215 - COOK COUNTY COLLECTOR 12/24/2021 01/25/2022 576.78 Invoice Transactions 1 $576.78 101143 - COMED 12/24/2021 01/25/2022 19.06 101143 - COMED 12/24/2021 01/25/2022 176.51 10643 - PASSPORT PARKING, INC`12/24/2021 12/24/2021 562.00 Invoice Transactions 3 $757.57 10643 - PASSPORT PARKING, INC`12/24/2021 12/24/2021 19,451.96 Invoice Transactions 1 $19,451.96 Invoice Transactions 5 $20,786.31 101215 - COOK COUNTY COLLECTOR 12/24/2021 01/25/2022 780.88 Invoice Transactions 1 $780.88 13583 - 3C PAYMENT (USA) CORP 12/24/2021 01/25/2022 115.68 Invoice Transactions 1 $115.68 Invoice Transactions 2 $896.56 101215 - COOK COUNTY COLLECTOR 12/24/2021 01/25/2022 2,888.14 Invoice Transactions 1 $2,888.14 12366 - AUTOMATED PARKING TECHNOLOGIES 12/24/2021 01/25/2022 140.00 Invoice Transactions 1 $140.00 13583 - 3C PAYMENT (USA) CORP 12/24/2021 01/25/2022 470.16 Invoice Transactions 1 $470.16 Invoice Transactions 3 $3,498.30 101215 - COOK COUNTY COLLECTOR 12/24/2021 01/25/2022 781.78 Invoice Transactions 1 $781.78 13583 - 3C PAYMENT (USA) CORP 12/24/2021 01/25/2022 188.10 Invoice Transactions 1 $188.10 103744 - NICOR 12/24/2021 01/25/2022 171.42 Invoice Transactions 1 $171.42 Invoice Transactions 3 $1,141.30 Invoice Transactions 16 $36,925.63 Invoice Transactions 16 $36,925.63 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 7037 - MAPLE GARAGE Totals Account 62705 - BANK SERVICE CHARGES CREDIT & DEBIT CARD PROCESSING FEES-DECEMBER 2021 Account 62705 - BANK SERVICE CHARGES Totals Account 64015 - NATURAL GAS Business Unit 7037 - MAPLE GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX DEC 2021 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals CREDIT & DEBIT CARD PROCESSING FEES-DECEMBER 2021 Account 62705 - BANK SERVICE CHARGES Totals Business Unit 7036 - SHERMAN GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS GARAGE IT SERVICE CALL 12/22/21 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62705 - BANK SERVICE CHARGES Business Unit 7036 - SHERMAN GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX DEC 2021 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals CREDIT & DEBIT CARD PROCESSING FEES-DECEMBER 2021 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX DEC 2021 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE PERMIT SERVICE DECEMBER 2021 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62519 - PASSPORT MOBILE PARKING APP FEES MOBILE PAY DECEMBER 2021 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS UTILITIES: COMED UTILITIES: COMED Business Unit 7005 - PARKING SYSTEM MGT Totals Business Unit 7015 - PARKING LOTS & METERS Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX DEC 2021 Account 65515 - OTHER IMPROVEMENTS INSTALLATION AND PROGRAMMING INSTALLATION AND PROGRAMMING Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7005 - PARKING SYSTEM MGT Account 62431 - ARMORED CAR SERVICES ARMORED TRUCK SERVICES DECEMBER 2021 Account 62431 - ARMORED CAR SERVICES Totals Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 01/19/2022 10:06:07 AM Page 11 of 29 A1.Page 52 of 226 510 WATER FUND Vendor G/L Date Payment Date Invoice Amount 105481 - WATER RESOURCES 12/24/2021 01/25/2022 12,270.00 Invoice Transactions 1 $12,270.00 Invoice Transactions 1 $12,270.00 106964 - EUROFINS EATON ANALYTICAL 12/24/2021 01/25/2022 60.00 106964 - EUROFINS EATON ANALYTICAL 12/24/2021 01/25/2022 10.00 106964 - EUROFINS EATON ANALYTICAL 12/24/2021 01/25/2022 70.00 106964 - EUROFINS EATON ANALYTICAL 12/24/2021 01/25/2022 50.00 106964 - EUROFINS EATON ANALYTICAL 12/24/2021 01/25/2022 50.00 106964 - EUROFINS EATON ANALYTICAL 12/24/2021 01/25/2022 50.00 Invoice Transactions 6 $290.00 217862 - ALEXANDER CHEMICAL CORPORATION 12/24/2021 01/25/2022 3,466.50 Invoice Transactions 1 $3,466.50 Invoice Transactions 7 $3,756.50 311629 - CAROLLO ENGINEERS, INC 12/24/2021 01/25/2022 14,933.46 Invoice Transactions 1 $14,933.46 Invoice Transactions 1 $14,933.46 200552 - G & L CONTRACTORS, INC 12/24/2021 01/25/2022 270.00 Invoice Transactions 1 $270.00 100780 - OZINGA CHICAGO RMC, INC.12/24/2021 01/25/2022 2,307.00 Invoice Transactions 1 $2,307.00 Invoice Transactions 2 $2,577.00 Invoice Transactions 11 $33,536.96 Invoice Transactions 11 $33,536.96 Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 FY2021 CONRETE PURCHASE Account 65051 - MATERIALS - STREETS DIVISION Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS FY2021 DEBRIS HAULING CONTRACT Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Account 65051 - MATERIALS - STREETS DIVISION Account 62185 - CONSULTING SERVICES Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Business Unit 4220 - FILTRATION Totals Business Unit 4225 - WATER OTHER OPERATIONS Account 62185 - CONSULTING SERVICES HYDRAULIC MODELING SERVICES FY2021 Account 62465 - OUTSIDE LABARATORY COSTS Totals Account 65015 - CHEMICALS/ SALT LIQUID ALUMINUM SULFATE (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals FY 2021 LABORATORY TESTING-ROUTINE COMPLIANCE FY 2021 LABORATORY TESTING-ROUTINE COMPLIANCE FY 2021 LABORATORY TESTING-ROUTINE COMPLIANCE FY 2021 LABORATORY TESTING-ROUTINE COMPLIANCE FY 2021 LABORATORY TESTING-ROUTINE COMPLIANCE Business Unit 4208 - WATER BILLING Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY 2021 LABORATORY TESTING-ROUTINE COMPLIANCE Business Unit 4208 - WATER BILLING Account 65070 - OFFICE/OTHER EQT MTN MATL WATER METER PURCHASE FY 2021-2022 Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 01/19/2022 10:06:07 AM Page 12 of 29 A1.Page 53 of 226 513 WATER DEPR IMPRV&EXT FUND Vendor G/L Date Payment Date Invoice Amount 275720 - ALFRED BENESCH & COMPANY 12/24/2021 01/25/2022 39,748.86 106588 - CDM SMITH, INC.12/24/2021 01/25/2022 12,172.46 Invoice Transactions 2 $51,921.32 Invoice Transactions 2 $51,921.32 Invoice Transactions 2 $51,921.32 Invoice Transactions 2 $51,921.32 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES 30-INCH TRANSMISSION MAIN- REHABILITATION PROJECT CORROSION CONTROL STUDY Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Run by Tera Davis on 01/19/2022 10:06:07 AM Page 13 of 29 A1.Page 54 of 226 515 SEWER FUND Vendor G/L Date Payment Date Invoice Amount 106660 - DUKES ROOT CONTROL, INC 12/24/2021 01/25/2022 46,910.88 Invoice Transactions 1 $46,910.88 Invoice Transactions 1 $46,910.88 Invoice Transactions 1 $46,910.88 Invoice Transactions 1 $46,910.88 Business Unit 4530 - SEWER MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals Business Unit 4530 - SEWER MAINTENANCE Account 62461 - SEWER MAINTENANCE CONTRACTS 2020-2022 ROOT TREATMENT Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Run by Tera Davis on 01/19/2022 10:06:07 AM Page 14 of 29 A1.Page 55 of 226 600 FLEET SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 101062 - CINTAS 12/24/2021 01/25/2022 114.67 101081 - CITY WELDING SALES & SERVICE INC.12/24/2021 01/25/2022 12.50 103795 - NORTH SHORE TOWING 12/24/2021 01/25/2022 612.50 15832 - STENSTROM PETROLEUM SERVICES GROUP 12/24/2021 01/25/2022 53,360.00 108472 - WILMETTE TRUCK & BUS SALES & SERVICE 12/24/2021 01/25/2022 508.00 Invoice Transactions 5 $54,607.67 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 246.49 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 248.95 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 109.95 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 421.89 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 189.72 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 12.79 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 12.79 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 113.66 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 85.95 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 210.34 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 94.56 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/24/2021 01/25/2022 274.50 272360 - ATLAS TOYOTA MATERIAL HANDLING 12/24/2021 01/25/2022 220.00 285052 - CHICAGO PARTS & SOUND, LLC 12/24/2021 01/25/2022 382.48 101081 - CITY WELDING SALES & SERVICE INC.12/24/2021 01/25/2022 107.87 101300 - CUMBERLAND SERVICENTER 12/24/2021 01/25/2022 597.02 101300 - CUMBERLAND SERVICENTER 12/24/2021 01/25/2022 43.80 101303 - CUMMINS SALES AND SERVICE 12/24/2021 01/25/2022 251.79 101511 - DOUGLAS TRUCK PARTS 12/24/2021 01/25/2022 42.50 101511 - DOUGLAS TRUCK PARTS 12/24/2021 01/25/2022 140.00 107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.12/24/2021 01/25/2022 277.34 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 243.61 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 65.81 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 239.84 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 356.61 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 352.73 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 14.93 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 116.64 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 224.00 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 902.95 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 366.45 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 (24.79) 227800 - GOLF MILL FORD 12/24/2021 01/25/2022 (100.00) 102281 - HAVEY COMMUNICATIONS INC.12/24/2021 01/25/2022 419.00 102281 - HAVEY COMMUNICATIONS INC.12/24/2021 01/25/2022 408.80 102281 - HAVEY COMMUNICATIONS INC.12/24/2021 01/25/2022 9,643.70 16406 - IMPERIAL SUPPLIES, LLC 12/24/2021 01/25/2022 294.80 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 12/24/2021 01/25/2022 528.50 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 12/24/2021 01/25/2022 642.36 102994 - LEACH ENTERPRISES, INC.12/24/2021 01/25/2022 (96.95) 102994 - LEACH ENTERPRISES, INC.12/24/2021 01/25/2022 382.44 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/24/2021 01/25/2022 1,819.43 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/24/2021 01/25/2022 578.50 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:12/24/2021 01/25/2022 429.34 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:12/24/2021 01/25/2022 230.93 16444 - MIDWEST PAVING EQUIPMENT, INC.12/24/2021 01/25/2022 442.70 16444 - MIDWEST PAVING EQUIPMENT, INC.12/24/2021 01/25/2022 525.95 327734 - MILLER HYDRAULIC SERVICE, INC.12/24/2021 01/25/2022 7,037.29 103490 - MONROE TRUCK EQUIPMENT 12/24/2021 01/25/2022 241.23 252920 - ORLANDO AUTO TOP 12/24/2021 01/25/2022 437.00 100092 - R.A. ADAMS ENTERPRISES INC,12/24/2021 01/25/2022 725.00 243021 - R.N.O.W., INC.12/24/2021 01/25/2022 348.18 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 12/24/2021 01/25/2022 846.50 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 12/24/2021 01/25/2022 414.15 158330 - RVM ENTERPRISES 12/24/2021 01/25/2022 87.01 256564 - SIGLER'S AUTOMOTIVE & BODY SHOP, INC.12/24/2021 01/25/2022 2,695.01 104918 - STANDARD EQUIPMENT COMPANY 12/24/2021 01/25/2022 4,886.91 252904 - U-HAUL 12/24/2021 01/25/2022 61.61 245860 - WENTWORTH TIRE SERVICE 12/24/2021 01/25/2022 172.00 105553 - WHOLESALE DIRECT INC 12/24/2021 01/25/2022 633.49 Invoice Transactions 60 $41,678.05 103795 - NORTH SHORE TOWING 12/24/2021 01/25/2022 75.00 103795 - NORTH SHORE TOWING 12/24/2021 01/25/2022 50.00 245860 - WENTWORTH TIRE SERVICE 12/24/2021 01/25/2022 438.00 245860 - WENTWORTH TIRE SERVICE 12/24/2021 01/25/2022 645.90 Invoice Transactions 4 $1,208.90 151986 - CINTAS CORPORATION #769 12/24/2021 01/25/2022 240.98 101063 - CINTAS FIRST AID & SUPPLY 12/24/2021 01/25/2022 226.75 Invoice Transactions 2 $467.73 Invoice Transactions 71 $97,962.35 Invoice Transactions 71 $97,962.35 Invoice Transactions 71 $97,962.35 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 FIRST AID CABINET REFILL FY21 FIRST AID CABINET REFILL FY21 Account 65090 - SAFETY EQUIPMENT Totals Business Unit 7710 - FLEET MAINTENANCE Totals TIRE REPAIRS FOR MULTIPLE REM AND STREETS VEHICLES FY21 STOCK TIRES FY21 Account 65065 - TIRES & TUBES Totals Account 65090 - SAFETY EQUIPMENT Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES TIRE CHANGE FOR PD #40 FY21 TIRE CHANGE FOR PD #57 FY21 PARTS AND LABOR NEEDED TO REPAIR FFM #265 PARTS AND LABOR NEEDED TO REPAIR REM #741 PROPANE FY21 TIRES FOR STREETS #612 FY21 STOCK FOR FLEET FY21 PLOW CONTROL FOR STREETS #618 FY21 EMERGENCY STOP FOR REM #716 FY21 EGR AND CHASSIS FOR REM #716 FY21 POWER SYSTEM FORESTRY #821 FY21 HYDRAULIC HOSE FOR REM #706A FY21 TUNE UP FOR STREETS #687 FY21 TUNE UP FOR STREETS #6686 FY21 PARTS NEEDED TO REPAIR RECYCLING VEHICLE 720 SNOW STOCK FY2021 DRIVER SEAT REPAIR PD #67 FY21 STOCK BRAKES FY21 DOOR SENSORS FOR E-23 AND STOCK FY21 STOCK FIRE SUPPLIES FY21 DEF FLUID FY21 DEF FLUID FY21 INSTALLATION OF EQUIPMENT ON POLICE SUV STOCK FOR FLEET FY21 STOCK FOR FLEET FY21 STOCK FOR FLEET FY21 RETURNED FOR CREDIT FY21 STARTER FOR REM #701 FY21 RETURN FY21 CORE RETURN FY21 EQUIPMENT FOR #66 FY21 RADIOS FOR MULTIPLE PD VEHICLE FY21 BRAKES FOR VEHICLE 401 FY21 ENGINE REPAIRS PD #46 FY21 STOCK BRAKE PADS FY21 BRAKE BOOSTER FOR GREENWAYS #527 FY21 STOCK FOR FLEET FY21 SHAFT REBUILD FORESTRY #828 FY21 GLOVE BOX REPAIR #41 FY21 PLATE FOR STREETS #601 FY21 TUNE UP FOR PD#68 FY21 FRONT END REPAIR VEHICLE 401 FY21 HEATING/COOLING REM #714 FY21 AIR HOUSING FOR REM #716 FY21 COOLING SYSTEM FOR REM #716 FY21 STOCK FOR FLEET FY21 BODY REPAIR STREETS #678 FY21 SHOP SUPPLIES FY21 SHOP SUPPLIES FY21 ANNUAL INSPECTION FY21 STOCK FOR FLEET FY21 TANK RENTAL FY21 STOCK FOR FLEET FY21 STOCK FOR FLEET FY21 STOCK FOR FLEET FY21 SHOP SUPPLIES FY21 STOCK FOR FLEET FY21 STOCK FOR FLEET FY21 SHOP SUPPLIES FY21 STOCK FOR FLEET FY21 STOCK FOR FLEET FY21 STOCK FOR FLEET FY21 NEW DISPENSER ENCLOSURES FOR NORTH AND SOUTH FUEL ISLANDS SAFETY LANE INSPECTIONS FY21 Account 62245 - OTHER EQMT MAINTENANCE Totals Account 65060 - MATER. TO MAINT. AUTOS Business Unit 7710 - FLEET MAINTENANCE Account 62245 - OTHER EQMT MAINTENANCE 1ST AID SUPPLY FY21 TANK RENTALS FY21 TOW FOR WATER #953 FY21 Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 01/19/2022 10:06:07 AM Page 15 of 29 A1.Page 56 of 226 601 EQUIPMENT REPLACEMENT FUND Vendor G/L Date Payment Date Invoice Amount 100212 - ALTORFER INC.12/24/2021 01/25/2022 115,590.00 Invoice Transactions 1 $115,590.00 Invoice Transactions 1 $115,590.00 Invoice Transactions 1 $115,590.00 Invoice Transactions 1 $115,590.00 Business Unit 7780 - VEHICLE REPLACEMENTS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 601 - EQUIPMENT REPLACEMENT FUND Totals Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT CATERPILLAR SKID STEER LOADER AND TOWMASTER TRAILER Account 65550 - AUTOMOTIVE EQUIPMENT Totals Invoice Description Fund 601 - EQUIPMENT REPLACEMENT FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Run by Tera Davis on 01/19/2022 10:06:07 AM Page 16 of 29 A1.Page 57 of 226 605 INSURANCE FUND Vendor G/L Date Payment Date Invoice Amount 17487 - BROTHERS & THOMPSON, P.C.12/24/2021 01/25/2022 585.00 17424 - ROCK FUSCO & CONNELLY, LLC 12/24/2021 01/25/2022 49,643.77 18520 - SALVATORE PRESCOTT PORTER & PORTER, PLLC 12/24/2021 01/25/2022 21,726.00 279678 - TRIBLER ORPETT & MEYER, P. C.12/24/2021 01/25/2022 357.00 Invoice Transactions 4 $72,311.77 Invoice Transactions 4 $72,311.77 Invoice Transactions 4 $72,311.77 Invoice Transactions 4 $72,311.77 * = Prior Fiscal Year Activity Invoice Transactions 294 $1,142,122.38 Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals LEGAL SERVICES - WILSON Account 62130 - LEGAL SERVICES-GENERAL Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL LEGAL SERVICES - LOGAN SANCHEZ V. THE VILLAGE OF WHEELING COE INTERNAL INVESTIGATION Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report G/L Date Range 12/24/21 - 12/24/21 CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Run by Tera Davis on 01/19/2022 10:06:07 AM Page 17 of 29 A1.Page 58 of 226 Vendor G/L Date Payment Date Invoice Amount 137366 - HILTON GARDEN INN 12/31/2021 01/13/2022 6,327.54 Invoice Transactions 1 $6,327.54 Invoice Transactions 1 $6,327.54 Invoice Transactions 1 $6,327.54 321333 - HEARTLAND BUSINESS SYSTEMS 12/31/2021 01/13/2022 6,000.00 Invoice Transactions 1 $6,000.00 Invoice Transactions 1 $6,000.00 Invoice Transactions 1 $6,000.00 149416 - AT & T 12/31/2021 01/13/2022 403.62 Invoice Transactions 1 $403.62 Invoice Transactions 1 $403.62 Invoice Transactions 1 $403.62 Invoice Transactions 2 $12,731.16 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/31/2021 01/13/2022 700,405.00 Invoice Transactions 1 $700,405.00 Invoice Transactions 1 $700,405.00 Invoice Transactions 1 $700,405.00 Invoice Transactions 1 $700,405.00 * = Prior Fiscal Year Activity Invoice Transactions 3 $713,136.16 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 01.25.2022 Business Unit 7780 - VEHICLE REPLACEMENTS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 601 - EQUIPMENT REPLACEMENT FUND Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT *PIERCE PUMPER TRUCK #E24 Account 65550 - AUTOMOTIVE EQUIPMENT Totals Fund 601 - EQUIPMENT REPLACEMENT FUND Fund 100 - GENERAL FUND Totals Business Unit 2251 - 311 CENTER Totals Department 22 - POLICE Totals Business Unit 2251 - 311 CENTER Account 64505 - TELECOMMUNICATIONS *311 SERVICE DECEMBER 2021 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 22 - POLICE Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 64505 - TELECOMMUNICATIONS *HEARTLAND BUSINESS SYSTEMS FLEXBLOCK PROFESSIONAL Account 64505 - TELECOMMUNICATIONS Totals Business Unit 1520 - EMERGENCY OPERATIONS CENTER Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1520 - EMERGENCY OPERATIONS CENTER Account 62490 - OTHER PROGRAM COSTS *COVID-19 SHELTERING- HOMELESS RESIDENTS Account 62490 - OTHER PROGRAM COSTS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 Invoice Description Fund 100 - GENERAL FUND Department 15 - CITY MANAGER'S OFFICE Run by Tera Davis on 01/20/2022 07:19:43 AM Page 18 of 29 A1.Page 59 of 226 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT 0.00 Grand Total 1,855,258.54 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY21 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 19 of 29 A1.Page 60 of 226 100 GENERAL FUND Vendor G/L Date Received Date Payment Date Invoice Amount 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.01/25/2022 01/25/2022 75.85 1 $75.85 103672 - NATIONAL LEAGUE OF CITIES 01/25/2022 01/25/2022 6,409.00 1 $6,409.00 1 $6,409.00 1 $6,409.00 303856 - ROBERT HALF INTERNATIONAL 01/25/2022 01/25/2022 1,939.82 1 $1,939.82 17429 - CITYFRONT INNOVATIONS, LLC 01/25/2022 01/25/2022 438.30 1 $438.30 2 $2,378.12 12151 - MULTILINGUAL CONNECTIONS LLC 01/25/2022 01/25/2022 147.69 12151 - MULTILINGUAL CONNECTIONS LLC 01/25/2022 01/25/2022 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 01/25/2022 01/25/2022 175.00 3 $497.69 3 $497.69 103547 - MSF GRAPHICS, INC.01/25/2022 01/25/2022 904.51 1 $904.51 18771 - J.P. COOKE CO 01/25/2022 01/25/2022 158.90 1 $158.90 2 $1,063.41 18542 - ALL TOGETHER 01/25/2022 01/25/2022 1,125.00 1 $1,125.00 1 $1,125.00 8 $5,064.22 100177 - ALLEGRA PRINT & IMAGING 01/25/2022 01/25/2022 315.00 1 $315.00 1 $315.00 1 $315.00 326463 - THEODORE POLYGRAPH SERVICE, INC.01/25/2022 01/25/2022 200.00 1 $200.00 315470 - GOV TEMPS USA, LLC 01/25/2022 01/25/2022 6,871.90 315470 - GOV TEMPS USA, LLC 01/25/2022 01/25/2022 385.00 315470 - GOV TEMPS USA, LLC 01/25/2022 01/25/2022 7,840.00 3 $15,096.90 105116 - TEUTEBERG INC 01/25/2022 01/25/2022 227.42 105116 - TEUTEBERG INC 01/25/2022 01/25/2022 226.59 2 $454.01 6 $15,750.91 154298 - CALL ONE 01/25/2022 01/25/2022 26,032.57 1 $26,032.57 1 $26,032.57 18190 - DIVERSIFIED PRINTING SERVICES, INC.01/25/2022 01/25/2022 2,392.33 1 $2,392.33 1 $2,392.33 100401 - COMCAST CABLE 01/25/2022 01/25/2022 31.44 100401 - COMCAST CABLE 01/25/2022 01/25/2022 162.99 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 01/25/2022 01/25/2022 4,146.35 3 $4,340.78 225034 - JASCO ELECTRIC CORPORATION 01/25/2022 01/25/2022 2,180.00 1 $2,180.00 105150 - THYSSENKRUPP ELEVATOR 01/25/2022 01/25/2022 640.00 105150 - THYSSENKRUPP ELEVATOR 01/25/2022 01/25/2022 897.75 2 $1,537.75 6 $8,058.53 14 $52,234.34 103460 - MINUTEMAN PRESS 01/25/2022 01/25/2022 181.09 1 $181.09 103617 - NATIONAL AWARDS & FINE GIFTS 01/25/2022 01/25/2022 410.00 1 $410.00 2 $591.09 18456 - AMANDA FERNANDEZ 01/25/2022 01/25/2022 75.00 11927 - MICHAEL CAMERON 01/25/2022 01/25/2022 75.00 101769 - CITY OF EVANSTON PETTY CASH 01/25/2022 01/25/2022 120.00 11088 - MARLA DUKLER 01/25/2022 01/25/2022 75.00 263306 - IVAN REZA 01/25/2022 01/25/2022 75.00 16639 - JARROD DEITRICH 01/25/2022 01/25/2022 75.00 13039 - KEN CARTER 01/25/2022 01/25/2022 60.00 13777 - DANIEL ROSENBAUM 01/25/2022 01/25/2022 250.00 252576 - VYCHESLAV LEONTIEV 01/25/2022 01/25/2022 75.00 158190 - WILLIAM ARZUAGA 01/25/2022 01/25/2022 75.00 10 $955.00 INSURANCE, ALL TYPES Account 21650 - LIFE INSURANCE-UNIVERSAL Totals Invoice Transactions Department 13 - CITY COUNCIL Business Unit 1300 - CITY COUNCIL Accounts Payable by G/L Distribution Report G/L Date Range 01/25/22 - 01/25/22 Invoice Description Fund 100 - GENERAL FUND Account 21650 - LIFE INSURANCE-UNIVERSAL Department 13 - CITY COUNCIL Totals Invoice Transactions Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 61055 - TEMPORARY EMPLOYEES Account 62360 - MEMBERSHIP DUES MEMBERSHIP DUES Account 62360 - MEMBERSHIP DUES Totals Invoice Transactions Business Unit 1300 - CITY COUNCIL Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Business Unit 1505 - CITY MANAGER Totals Invoice Transactions Business Unit 1510 - PUBLIC INFORMATION TEMP SERVICE Account 61055 - TEMPORARY EMPLOYEES Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS TRANSLATION SERVICES Business Unit 1510 - PUBLIC INFORMATION Totals Invoice Transactions Business Unit 1560 - REVENUE & COLLECTIONS Account 62210 - PRINTING VISITOR PARKING PASS ORDER Account 62490 - OTHER PROGRAM COSTS TRANSLATION SERVICES TRANSLATION SERVICES TRANSLATION SERVICES Account 62490 - OTHER PROGRAM COSTS Totals Invoice Transactions Business Unit 1560 - REVENUE & COLLECTIONS Totals Invoice Transactions Business Unit 5300 - ECON. DEVELOPMENT Account 65522 - BUSINESS DISTRICT IMPROVEMENTS EVANSTON MARKETING CAMPAIGN Account 62210 - PRINTING Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES COLLECTOR'S OFFICE NAME STAMPS Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 65095 - OFFICE SUPPLIES #10 WINDOW ENVELOPES Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals Invoice Transactions Business Unit 5300 - ECON. DEVELOPMENT Totals Invoice Transactions Department 15 - CITY MANAGER'S OFFICE Totals Invoice Transactions Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES Account 62160 - EMPLOYMENT TESTING SERVICES Totals Invoice Transactions Business Unit 1705 - LEGAL ADMINISTRATION Totals Invoice Transactions Department 17 - LAW Totals Invoice Transactions Department 19 - ADMINISTRATIVE SERVICES Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES-TEUTEBERG INC. OFFICE SUPPLIES-TEUTEBERG INC. Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions Account 62185 - CONSULTING SERVICES HR CONSULTANT-JENN CLOUGH WKENDING 01.09 HR CONSULTANT-AMY AHNER WKENDING 01.02 HR CONSULTANT- MEGAN FULARA WKENDING 01.09 Account 62185 - CONSULTING SERVICES Totals Invoice Transactions Account 64505 - TELECOMMUNICATIONS Totals Invoice Transactions Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Invoice Transactions Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Invoice Transactions Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES JAN 22 Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES UTILITIES COMCAST BUSINESS JAN 22 UTILITIES XFINITY JAN 22 ALARM SERVICES- MULTIPLE FACILITIES QRT1 FY22 Account 65045 - LICENSING/REGULATORY SUPP PARKING TICKET BOOKS 1/6/22 Account 65045 - LICENSING/REGULATORY SUPP Totals Invoice Transactions Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Invoice Transactions Account 65050 - BLDG MAINTENANCE MATERIAL MAINTENANCE FOR FIRE 5 FY22 MAINTENANCE AT ROBERT CROWN FY22 Account 65050 - BLDG MAINTENANCE MATERIAL Totals Invoice Transactions Account 62225 - BLDG MAINTENANCE SERVICES Totals Invoice Transactions Account 64005 - ELECTRICITY HARBERT PARK ELECTRICAL WORK FY22 Account 64005 - ELECTRICITY Totals Invoice Transactions Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING PRINTING SERVICES Account 62210 - PRINTING Totals Invoice Transactions Business Unit 1950 - FACILITIES Totals Invoice Transactions Department 19 - ADMINISTRATIVE SERVICES Totals Invoice Transactions Department 22 - POLICE Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL MEAL ALLOWANCE - 40 HR CIT TRAINING MEAL ALLOWANCE - LEAD HOMICIDE INVESTIGATOR PETTY CASH - OFFICE OF ADMIN Account 62490 - OTHER PROGRAM COSTS RETIREMENT PLAQUE/SHADOWBOXES Account 62490 - OTHER PROGRAM COSTS Totals Invoice Transactions Business Unit 2205 - POLICE ADMINISTRATION Totals Invoice Transactions MEAL ALLOWANCE - CRISIS INTERVENTION MEAL ALLOWANCE - 40 HR CIT TRAINING Account 62295 - TRAINING & TRAVEL Totals Invoice Transactions MEAL ALLOWANCE - FIELD TRAINING OFFICER MEAL ALLOWANCE - CRISIS INTERVENTION MEAL ALLOWANCE - FIELD TRAINING OFFICER MEAL ALLOWANCE - INSTRUCTOR DEVELOPMENT REIMBURSEMENT - GLOCK ARMOR TRAINING CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY22 Run by Tera Davis on 01/19/2022 03:32:15 PM Page 20 of 29 A1.Page 61 of 226 100 GENERAL FUND Vendor G/L Date Received Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report G/L Date Range 01/25/22 - 01/25/22 Invoice Description CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY22 107592 - NORTHEASTERN ILLINOIS REGINAL CRIME LABORATORY 01/25/2022 01/25/2022 108,025.00 1 $108,025.00 100401 - COMCAST CABLE 01/25/2022 01/25/2022 84.00 1 $84.00 12 $109,064.00 11770 - CALLYO 01/25/2022 01/25/2022 1,800.00 1 $1,800.00 1 $1,800.00 100310 - ANDERSON PEST CONTROL 01/25/2022 01/25/2022 62.87 1 $62.87 1 $62.87 217861 - PORTER LEE CORPORATION 01/25/2022 01/25/2022 609.72 1 $609.72 1 $609.72 101134 - COLLEY ELEVATOR CO.01/25/2022 01/25/2022 207.00 1 $207.00 101062 - CINTAS 01/25/2022 01/25/2022 60.92 1 $60.92 2 $267.92 19 $112,395.60 100177 - ALLEGRA PRINT & IMAGING 01/25/2022 01/25/2022 3,685.03 1 $3,685.03 1 $3,685.03 103862 - OAKTON COMMUNITY COLLEGE 01/25/2022 01/25/2022 9,000.00 1 $9,000.00 100158 - AIR ONE EQUIPMENT 01/25/2022 01/25/2022 477.60 1 $477.60 2 $9,477.60 3 $13,162.63 10546 - SUPERIOR INDUSTRIAL SUPPLY 01/25/2022 01/25/2022 739.45 10546 - SUPERIOR INDUSTRIAL SUPPLY 01/25/2022 01/25/2022 39.84 12792 - UNIFIRST CORPORATION 01/25/2022 01/25/2022 60.17 3 $839.46 106871 - R & R SPECIALTIES OF WISCONSIN, INC.01/25/2022 01/25/2022 3,670.45 1 $3,670.45 4 $4,509.91 100310 - ANDERSON PEST CONTROL 01/25/2022 01/25/2022 39.64 1 $39.64 1 $39.64 157415 - ACCUTRACK RECORDING & SOUND, INC.01/25/2022 01/25/2022 534.32 1 $534.32 18716 - KATHRYN DAVID GOODMAN-EDBERG 01/25/2022 01/25/2022 800.00 18338 - EVAN SPOSATO 01/25/2022 01/25/2022 1,000.00 18495 - REBECCA J LISTER 01/25/2022 01/25/2022 140.00 3 $1,940.00 18763 - GRAILEN LEWON JOHNSON 01/25/2022 01/25/2022 600.00 18747 - RACHEL BLAKES 01/25/2022 01/25/2022 600.00 15852 - TUESDAI B. PERRY 01/25/2022 01/25/2022 600.00 3 $1,800.00 7 $4,274.32 100401 - COMCAST CABLE 01/25/2022 01/25/2022 187.49 1 $187.49 1 $187.49 100162 - ALARM DETECTION SYSTEMS, INC.01/25/2022 01/25/2022 298.74 1 $298.74 1 $298.74 14 $9,310.10 100273 - AMERICAN PUBLIC WORKS ASN 01/25/2022 01/25/2022 75.00 1 $75.00 1 $75.00 100375 - ARTS & LETTERS LTD.01/25/2022 01/25/2022 242.00 1 $242.00 1 $242.00 2 $317.00 63 $199,283.74 Account 62360 - MEMBERSHIP DUES Account 64565 - CABLE - VIDEO Totals Invoice Transactions Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Invoice Transactions Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM MEMBERSHIP/MAINTENANCE AGREEMENT 2022 Account 62360 - MEMBERSHIP DUES Totals Invoice Transactions Account 64565 - CABLE - VIDEO CABLE SERVICE (1/8 - 2/7) Business Unit 2280 - ANIMAL CONTROL Account 62225 - BLDG MAINTENANCE SERVICES PEST CONTROL - ANIMAL SHELTER Account 62225 - BLDG MAINTENANCE SERVICES Totals Invoice Transactions Account 65122 - NARCOTICS ENFORCEMENT EXPENSE MOBILE APPLICATION Account 65122 - NARCOTICS ENFORCEMENT EXPENSE Totals Invoice Transactions Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Totals Invoice Transactions Account 65125 - OTHER COMMODITIES Totals Invoice Transactions Business Unit 2291 - PROPERTY BUREAU Totals Invoice Transactions Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2280 - ANIMAL CONTROL Totals Invoice Transactions Business Unit 2291 - PROPERTY BUREAU Account 65125 - OTHER COMMODITIES PROPERTY SUPPLIES FLOOR MATS Account 65125 - OTHER COMMODITIES Totals Invoice Transactions Business Unit 2295 - BUILDING MANAGEMENT Totals Invoice Transactions Account 62225 - BLDG MAINTENANCE SERVICES ELEVATOR INSPECTION Account 62225 - BLDG MAINTENANCE SERVICES Totals Invoice Transactions Account 65125 - OTHER COMMODITIES FIRE ALARM MAILING MATERIALS Account 62315 - POSTAGE Totals Invoice Transactions Business Unit 2305 - FIRE MGT & SUPPORT Totals Invoice Transactions Department 22 - POLICE Totals Invoice Transactions Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62315 - POSTAGE Account 65090 - SAFETY EQUIPMENT FIREFIGHTER EQUIPMENT Account 65090 - SAFETY EQUIPMENT Totals Invoice Transactions Business Unit 2315 - FIRE SUPPRESSION Totals Invoice Transactions Business Unit 2315 - FIRE SUPPRESSION Account 62295 - TRAINING & TRAVEL FIREFIGHTER TUITION Account 62295 - TRAINING & TRAVEL Totals Invoice Transactions JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY Account 65040 - JANITORIAL SUPPLIES Totals Invoice Transactions Department 23 - FIRE MGMT & SUPPORT Totals Invoice Transactions Department 30 - PARKS AND RECREATION Business Unit 3030 - CROWN COMMUNITY CENTER Account 65040 - JANITORIAL SUPPLIES Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTRAL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Invoice Transactions Account 65070 - OFFICE/OTHER EQT MTN MATL SERVICE AND REPAIR OF MACHINES Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Invoice Transactions Business Unit 3030 - CROWN COMMUNITY CENTER Totals Invoice Transactions Account 62490 - OTHER PROGRAM COSTS Totals Invoice Transactions Account 62505 - INSTRUCTOR SERVICES PRODUCTION OF HOME LIGHTING DESIGNER PRODUCTION OF HOME TECH DIRECTOR/SET DESIGNER/BUILDER Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Invoice Transactions Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62490 - OTHER PROGRAM COSTS SPEAKER INSTALLATION AT NOYES THEATRE PRODUCTION OF HOME PERFORMER PRODUCTION OF HOME PERFORMER Account 62511 - ENTERTAIN/PERFORMER SERV Totals Invoice Transactions Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Invoice Transactions PRODUCTION OF HOME STAGE MANAGER AND ADMIN WORK Account 62505 - INSTRUCTOR SERVICES Totals Invoice Transactions Account 62511 - ENTERTAIN/PERFORMER SERV PRODUCTION OF HOME PERFORMER Department 30 - PARKS AND RECREATION Totals Invoice Transactions Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Invoice Transactions Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 62518 - SECURITY ALARM CONTRACTS QUARTERLY ALARM CHARGES Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62511 - ENTERTAIN/PERFORMER SERV MONTHLY CHARGES- CABLE Account 62511 - ENTERTAIN/PERFORMER SERV Totals Invoice Transactions Fund 100 - GENERAL FUND Totals Invoice Transactions Account 65115 - TRAFFIC CONTROL SUPPLI Totals Invoice Transactions Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals Invoice Transactions Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 65115 - TRAFFIC CONTROL SUPPLI HONORARY STREET NAME SIGNS Department 40 - PUBLIC WORKS AGENCY Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Account 62360 - MEMBERSHIP DUES MEMBERSHIP DUES - APWA - WILLIAM REED Account 62360 - MEMBERSHIP DUES Totals Invoice Transactions Account 62518 - SECURITY ALARM CONTRACTS Totals Invoice Transactions Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Invoice Transactions Run by Tera Davis on 01/19/2022 03:32:15 PM Page 21 of 29 A1.Page 62 of 226 205 EMERGENCY TELEPHONE (E911) Vendor G/L Date Received Date Payment Date Invoice Amount 104157 - POWER PHONE INC 01/25/2022 01/25/2022 1,513.00 1 $1,513.00 100987 - CHICAGO COMMUNICATIONS, LLC.01/25/2022 01/25/2022 674.00 100987 - CHICAGO COMMUNICATIONS, LLC.01/25/2022 01/25/2022 674.00 18171 - FRONTLINE PUBLIC SAFETY SOLUTIONS 01/25/2022 01/25/2022 2,000.00 103536 - MOTOROLA SOLUTIONS, INC.01/25/2022 01/25/2022 5,713.00 4 $9,061.00 5 $10,574.00 5 $10,574.00 5 $10,574.00 CONTINUUING EDUCATION TRAINING 2022 Account 62295 - TRAINING & TRAVEL Totals Invoice Transactions Accounts Payable by G/L Distribution Report G/L Date Range 01/25/22 - 01/25/22 Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Invoice Transactions CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY22 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Invoice Transactions Department 22 - POLICE Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MOBILE RADIO MAINTENANCE MOBILE RADIO MAINTENANCE FRONTLINE QA ANNUAL FEE COMMUNICATION CHARGES Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62295 - TRAINING & TRAVEL Run by Tera Davis on 01/19/2022 03:32:15 PM Page 22 of 29 A1.Page 63 of 226 250 AFFORDABLE HOUSING FUND Vendor G/L Date Received Date Payment Date Invoice Amount 16209 - DENZIN SOLTANZADEH LLC 01/25/2022 01/25/2022 664.50 16209 - DENZIN SOLTANZADEH LLC 01/25/2022 01/25/2022 518.00 2 $1,182.50 2 $1,182.50 2 $1,182.50 2 $1,182.50 Accounts Payable by G/L Distribution Report G/L Date Range 01/25/22 - 01/25/22 Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY22 Business Unit 5465 - AFFORDABLE HOUSING Account 62490 - OTHER PROGRAM COSTS FORECLOSURE FEE -1739 BROWN LEGAL SERVICES Account 62490 - OTHER PROGRAM COSTS Totals Invoice Transactions Business Unit 5465 - AFFORDABLE HOUSING Totals Invoice Transactions Department 21 - COMMUNITY DEVELOPMENT Totals Invoice Transactions Fund 250 - AFFORDABLE HOUSING FUND Totals Invoice Transactions Run by Tera Davis on 01/19/2022 03:32:15 PM Page 23 of 29 A1.Page 64 of 226 335 WEST EVANSTON TIF FUND Vendor G/L Date Received Date Payment Date Invoice Amount 102780 - KANE, MCKENNA AND ASSOCIATES, INC.01/25/2022 01/25/2022 1,662.50 1 $1,662.50 1 $1,662.50 1 $1,662.50 1 $1,662.50 Accounts Payable by G/L Distribution Report G/L Date Range 01/25/22 - 01/25/22 Invoice Description Fund 335 - WEST EVANSTON TIF FUND Department 99 - NON-DEPARTMENTAL CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY22 Business Unit 5870 - WEST EVANSTON TIF Account 62185 - CONSULTING SERVICES FIVE FIFTH EVANSTON TIF Account 62185 - CONSULTING SERVICES Totals Invoice Transactions Business Unit 5870 - WEST EVANSTON TIF Totals Invoice Transactions Department 99 - NON-DEPARTMENTAL Totals Invoice Transactions Fund 335 - WEST EVANSTON TIF FUND Totals Invoice Transactions Run by Tera Davis on 01/19/2022 03:32:15 PM Page 24 of 29 A1.Page 65 of 226 505 PARKING SYSTEM FUND Vendor G/L Date Received Date Payment Date Invoice Amount 101545 - DUNCAN PARKING TECHNOLOGIES, INC.01/25/2022 01/25/2022 1,843.75 101545 - DUNCAN PARKING TECHNOLOGIES, INC.01/25/2022 01/25/2022 147.50 2 $1,991.25 2 $1,991.25 2 $1,991.25 2 $1,991.25 Accounts Payable by G/L Distribution Report G/L Date Range 01/25/22 - 01/25/22 Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY22 Business Unit 7015 - PARKING LOTS & METERS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS AUTOTRAX FEES JANUARY 2022 API CHARGE-SMARKING JANUARY 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Business Unit 7015 - PARKING LOTS & METERS Totals Invoice Transactions Department 19 - ADMINISTRATIVE SERVICES Totals Invoice Transactions Fund 505 - PARKING SYSTEM FUND Totals Invoice Transactions Run by Tera Davis on 01/19/2022 03:32:15 PM Page 25 of 29 A1.Page 66 of 226 520 SOLID WASTE FUND Vendor G/L Date Received Date Payment Date Invoice Amount 278136 - LAKESHORE RECYCLING SYSTEMS 01/25/2022 01/25/2022 38,136.00 1 $38,136.00 102184 - GROOT RECYCLING & WASTE SERVICES 01/25/2022 01/25/2022 143,448.00 1 $143,448.00 183328 - REHRIG PACIFIC COMPANY 01/25/2022 01/25/2022 2,165.00 1 $2,165.00 3 $183,749.00 3 $183,749.00 3 $183,749.00 Account 62390 - CONDOMINIUM REFUSE COLL FY2022 RESIDENTIAL CONDO REFUSE COLLECTION Account 62390 - CONDOMINIUM REFUSE COLL Totals Invoice Transactions Accounts Payable by G/L Distribution Report G/L Date Range 01/25/22 - 01/25/22 Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions Fund 520 - SOLID WASTE FUND Totals Invoice Transactions CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY22 95G RECYCLING LIDS Account 65625 - FURNITURE & FIXTURES Totals Invoice Transactions Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Invoice Transactions Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS FY2022 RESIDENTIAL REFUSE COLLECTION Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Invoice Transactions Account 65625 - FURNITURE & FIXTURES Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Run by Tera Davis on 01/19/2022 03:32:15 PM Page 26 of 29 A1.Page 67 of 226 600 FLEET SERVICES FUND Vendor G/L Date Received Date Payment Date Invoice Amount 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 422.16 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 14.66 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 62.23 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 79.32 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 60.92 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 134.35 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 116.14 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 128.76 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 211.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 106.72 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 (16.00) 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 142.16 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 26.35 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 352.44 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 246.96 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 01/25/2022 01/25/2022 130.12 18598 - ARLINGTON HEIGHTS FORD 01/25/2022 01/25/2022 273.56 18598 - ARLINGTON HEIGHTS FORD 01/25/2022 01/25/2022 137.74 18598 - ARLINGTON HEIGHTS FORD 01/25/2022 01/25/2022 341.55 18598 - ARLINGTON HEIGHTS FORD 01/25/2022 01/25/2022 612.47 18598 - ARLINGTON HEIGHTS FORD 01/25/2022 01/25/2022 71.27 18598 - ARLINGTON HEIGHTS FORD 01/25/2022 01/25/2022 78.62 18598 - ARLINGTON HEIGHTS FORD 01/25/2022 01/25/2022 141.63 100412 - ATLAS BOBCAT, INC.01/25/2022 01/25/2022 2,205.06 101300 - CUMBERLAND SERVICENTER 01/25/2022 01/25/2022 1,174.00 106698 - GEIB INDUSTRIES, INC.01/25/2022 01/25/2022 300.01 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 104.49 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 463.73 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 425.12 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 325.56 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 79.68 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 95.04 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 174.33 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 100.17 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 146.06 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 364.24 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 1,827.28 227800 - GOLF MILL FORD 01/25/2022 01/25/2022 203.77 102281 - HAVEY COMMUNICATIONS INC.01/25/2022 01/25/2022 576.00 102281 - HAVEY COMMUNICATIONS INC.01/25/2022 01/25/2022 996.00 16406 - IMPERIAL SUPPLIES, LLC 01/25/2022 01/25/2022 277.10 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 01/25/2022 01/25/2022 227.72 14988 - JX PETERBILT / JX ENTERPRISES, INC.01/25/2022 01/25/2022 200.99 15512 - LAKESIDE INTERNATIONAL, LLC 01/25/2022 01/25/2022 296.27 102994 - LEACH ENTERPRISES, INC.01/25/2022 01/25/2022 60.64 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:01/25/2022 01/25/2022 584.11 103795 - NORTH SHORE TOWING 01/25/2022 01/25/2022 525.00 243021 - R.N.O.W., INC.01/25/2022 01/25/2022 294.73 11319 - RAYES BOILER & WELDING, LTD 01/25/2022 01/25/2022 2,638.20 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 01/25/2022 01/25/2022 115.00 252904 - U-HAUL 01/25/2022 01/25/2022 101.21 51 $18,756.64 245860 - WENTWORTH TIRE SERVICE 01/25/2022 01/25/2022 2,322.00 245860 - WENTWORTH TIRE SERVICE 01/25/2022 01/25/2022 207.92 245860 - WENTWORTH TIRE SERVICE 01/25/2022 01/25/2022 172.00 245860 - WENTWORTH TIRE SERVICE 01/25/2022 01/25/2022 2,175.40 245860 - WENTWORTH TIRE SERVICE 01/25/2022 01/25/2022 651.68 245860 - WENTWORTH TIRE SERVICE 01/25/2022 01/25/2022 340.00 245860 - WENTWORTH TIRE SERVICE 01/25/2022 01/25/2022 625.11 7 $6,494.11 58 $25,250.75 58 $25,250.75 58 $25,250.75 Accounts Payable by G/L Distribution Report G/L Date Range 01/25/22 - 01/25/22 Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY22 Business Unit 7710 - FLEET MAINTENANCE Account 65060 - MATER. TO MAINT. AUTOS STOCK FOR FLEET FY22 STOCK FOR FLEET FY22 SHOP SUPPLIES FY22 STOCK FOR FLEET FY22 SHOP SUPPLIES FY22 STOCK FOR FLEET FY22 STOCK FOR FLEET FY22 STOCK FOR FLEET FY22 BATTERY FOR PEO #115 FY22 STOCK FOR FLEET FY22 CORE RETURN FY22 STOCK FOR FLEET FY22 STOCK FOR FLEET FY22 STOCK FOR FLEET FY22 FUEL TREATMENT FOR MULTIPLE VEHICLES FY22 SHOP TOOLS FY22 TUNE UP KIT PD VEHICLE 46 FY22 FRONT BUMPER REPAIR PD #22 FY22 SUSPENSION FOR PD #69 FY22 PM AND REPAIRS FOR GREENWAYS #534 FY22 PM FOR TRAFFIC OPS #164 FY2022 PM FOR REM #730 FY22 PM FOR STREETS #643 FY22 SUSPENSION FOR GREENWAYS #508 AND STOCK FY22 SAFETY LANE COUPONS FY22 HYDRAULIC SYSTEM FOR GREENWAYS #550 FY22 COOLING/HEATING PEO #115 FY22 BRAKES FOR PEO #115 FY22 MIRROR FOR STREETS #626 FY22 BRAKES FOR VEHICLE 407 FY22 MOTOR MOUNT FOR ENGINEERING #208 FY22 BODY WORK FOR PD #22 FY22 BODY WORK FOR PD #22 FY22 DASH PANEL FOR FIRE #A-21 FY22 BRACKET FOR PD STOCK FY22 STOCK FOR FLEET FY22 MIRRORS FOR EFD A-21 FY22 MULTIPLE REPAIRS FOR PEO #118 FY22 EQUIPMENT FOR VEHICLE #55 FY22 REAR WINDOW BARRIER KITS MULTIPLE PD VEHICLES FY22 SHOP SUPPLIES FY22 STOCK BATTERIES FY22 DEF SYSTEM FOR FORESTRY #883 FY22 MISC REPAIRS FOR WATER #926 FY22 STOCK FOR FLEET FY22 DEF FLUID FY22 TOW FOR FIRE A-21 FY22 PUSHER PINS FOR REM #717 FY22 SHOP EQUIPMENT FY22 COOLING SYSTEM FOR FIRE 315R FY22 FUEL FOR PRC #45 FY22 Account 65060 - MATER. TO MAINT. AUTOS Totals Invoice Transactions Account 65065 - TIRES & TUBES TIRES FOR EFD T-22 FY22 TIRS FOR MULTIPLE REM VEHICLES FY22 TIRE MOUNT/DISMOUNT REM #723 FY22 STOCK TIRES FY22 STOCK TIRES FY22 TIRE MOUNT/DISMOUNT VEHICLES T-22 AND 723 FY22 STOCK TIRES FY22 Account 65065 - TIRES & TUBES Totals Invoice Transactions Business Unit 7710 - FLEET MAINTENANCE Totals Invoice Transactions Department 19 - ADMINISTRATIVE SERVICES Totals Invoice Transactions Fund 600 - FLEET SERVICES FUND Totals Invoice Transactions Run by Tera Davis on 01/19/2022 03:32:15 PM Page 27 of 29 A1.Page 68 of 226 605 INSURANCE FUND Vendor G/L Date Received Date Payment Date Invoice Amount 261105 - CHARLENE BOS 01/25/2022 01/25/2022 110.00 1 $110.00 1 $110.00 17978 - BENISTAR ADMIN SERVICE INC.01/25/2022 01/25/2022 64,853.98 1 $64,853.98 1 $64,853.98 2 $64,963.98 2 $64,963.98 * = Prior Fiscal Year Activity 136 $488,657.72 Accounts Payable by G/L Distribution Report G/L Date Range 01/25/22 - 01/25/22 Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL REIMBURSEMENT - PROPERTY DAMAGE Account 62130 - LEGAL SERVICES-GENERAL Totals Invoice Transactions Fund 605 - INSURANCE FUND Totals Invoice Transactions Invoice Transactions CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY22 Account 66054 - SENIOR RETIREE HEALTH INSURANCE Totals Invoice Transactions Business Unit 7801 - EMPLOYEE BENEFITS Totals Invoice Transactions Department 99 - NON-DEPARTMENTAL Totals Invoice Transactions Business Unit 7800 - RISK MANAGEMENT Totals Invoice Transactions Business Unit 7801 - EMPLOYEE BENEFITS Account 66054 - SENIOR RETIREE HEALTH INSURANCE BENISTAR MONTHLY INVOICE Run by Tera Davis on 01/19/2022 03:32:15 PM Page 28 of 29 A1.Page 69 of 226 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS VARIOUS CASUALTY LOSS 10,717.80 VARIOUS VARIOUS WORKERS COMP 10,866.29 VARIOUS VARIOUS WORKERS COMP 4,884.65 26,468.74 SEWER 7579.68305 IEPA LOAN DISBURSEMENT SEWER FUND 19,460.79 19,460.79 45,929.53 Grand Total 534,587.25 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 01.25.2022 FY22 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 29 of 29 A1.Page 70 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Anil Khatkhate, ADA/CIP Project Manager CC: Edgar Cano, Acting Public Works Agency Director; Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer; Paul Moyano, Senior Project Manager Subject: Approval of Change Order No. 1 to the Contract with Thermosystems, Inc. / Daikin Applied Americas, Inc. for the HVAC Improvements at the Evanston Water Utility Administrative Offices Date: January 24, 2022 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 to the contract with Thermosystems, LLC (960 N. Industrial Drive, Unit 1, Elmhurst, IL. 60124) for HVAC Improvements at the Evanston Water Utility Administrative Offices in the amount of $50,353.00. This will increase the total contract amount from the current contract price of $562,534.00 to $612,887.00. There is no time extension associated with this change order. Funding Source: Funding is provided from the Water Fund (Account 513.71.7330.65515 - 720003). There is an approved FY 2022 budget of $575,000, of which $12,466 remains to be applied to this change order. The remaining amount of $37,887.00 is being funded through savings in the deferment of other water treatment plant capital projects. Council Action: For Action Summary: The City executed an Agreement with Thermosystems, Inc. / Daikin Applied Americas, Inc. on September 30, 2021 for the replacement of the HVAC system of the Service Building at the Water Treatment Plant. Since then, the Contractor has been working with the City and Consultant to procure the HVAC equipment in anticipation of installation this Spring. Analysis: A2.Page 71 of 226 During early discussion with the Contractor, staff at the water plant identified a potential improvement to the HVAC system design. Unique conditions at the water plant allow condenser units that are normally installed on rooftops, to be installed inside of the facility. This offers several advantages. The temperature of the inside space is tempered with lake water and remains between about 40 and 70 degrees year-round. The condenser units operate much more efficiently and economically at these temperatures than at outdoor temperatures. For example, they will meet the heating needs with almost half of the energy usage during winter design conditions. Additionally, the units will last longer since they will be protected from the outdoor elements, and maintenance will be safer since staff will not need to go to the roof top, particularly if systems fail during inclement weather. The additional cost of this change order is primarily due to time and material for the installation of additional duct work and piping to the inside location, which is further than the original roof - top location. Legislative History: On September 27, 2021, City Council approved award of the agreement with Thermosystems, LLC for HVAC Improvements at the Evanston Water Utility Administrative Offices. Attachments: Change Order Form Page 2 of 8 A2.Page 72 of 226 Page 3 of 8 A2.Page 73 of 226 PROJECT PROPOSAL (DESIGN-BUILD) Relocate VRV Condensing Units (ADD) City of Evanston - Water & Sewer Date:Proposal #:EWD.QSP.211115_Relocate OMNIA Proposal #:ENTER NUMBER HERE Attn:Paul Moyano / Sr. Project Engineer Salesperson:Fred Valentini To:City of Evanston - Water & Sewer From:Thermosystems, LLC Address:2100 Ridge Avenue Address:960 N. Industrial Drive, Unit 1 Evanston, IL 60201 Elmhurst, IL 60124 Office #:847.448.8217 Office #:630.616.8600 Cell #:N/A Cell #:708.955.3232 Email:pmoyano@cityofevanston.org Email:fvalentini@thermohvac.com Thermosystems, LLC. respectfully submits the following solution for your review and approval for: Project:Relocate VRV Condensing Units (ADD) We will provide Labor and Materials to perform the following Scope of Work: SCOPE OF WORK ITEMS: Mobilize site and check-in with facility staff. Additional labor and materials for refrigeration piping to relocate the VRV condensing units in the basement tunnels. Customer is responsible for providing adequate room near the pipe rack. Price includes additional refrigerant. Install refrigerant vent piping from the condensing units into the truck garage. Supply and install a refrigerant monitor at the discharge of the vent pipe, in the garage. The refrigerant monitor will have a visual and audiable alarm. Interlock the refrigerant alarm with the garage exhasut fan. Start-Up and Test Equipment. Clean-up work area and check-out with facility staff. EXCEPTIONS AND EXCLUSIONS: This proposal does not include any applicable taxes. This proposal does not include any applicable permits and|or associated fees. All work to be performed during normal business hours (7:00 am - 3:30 pm, Monday - Friday). This work is quoted to the best of our ability and the foreseen labor and/or materials are included in this proposal. Any unforeseen and/or additional items beyond this scope of work will be quoted for additional review/approval. SEE BELOW FOR THE FOLLOWING ITEMS: Investment Amount Proposal Expiration Date Billing and Payment Terms Acceptance and Approval Terms and Conditions v 211215.1553 Wednesday, December 15, 2021 APPROXIMATE LEAD TIME FOR PARTS IS: N/A EWD.VRV.211115_Relocate 1 of 5 Page 4 of 8 A2.Page 74 of 226 PROJECT PROPOSAL (DESIGN-BUILD) Relocate VRV Condensing Units (ADD) City of Evanston - Water & Sewer v 211215.1553 INVESTMENT AMOUNT:Base Cost:55,811$ Customer Labor & Material Discount:-10.00%(5,458)$ Total Investment:50,353$ PROPOSAL EXPIRATION DATE: BILLING & PAYMENT TERMS: 1.0 Billed in full, upon completion of the work. 2.0 All Billings are due immediately upon receipt. 3.0 Pricing and acceptance are based on the Terms & Conditions, as noted below. Best Regards, THERMOSYSTEM, LLC. Fred Valentini Account Manager 708.955.3232 fvalentini@thermohvac.com CUSTOMER PROPOSAL ACCEPTANCE: ACCEPTED BY: Paul Moyano / Sr. Project Engineer Signature Date Customer PO # Please,feel free to contact me with any questions or concerns regarding the information contained in this proposal.If you would like us to proceed with the solution presented above,sign the acceptance line below (including PO#,if applicable)and return a copy by email,fax or mail so that we can begin to mobilize our efforts to complete the project as quickly as possible.We greatly appreciate the opportunity to provide you with this solution and look forward to working with you on this and other projects in the future. Friday, January 14, 2022 EWD.VRV.211115_Relocate 2 of 5 Page 5 of 8 A2.Page 75 of 226 PROJECT PROPOSAL (DESIGN-BUILD) Relocate VRV Condensing Units (ADD) City of Evanston - Water & Sewer v 211215.1553 TERMS & CONDITIONS: 1.This Standard Service Proposal or Maintenance Agreement (hereinafter sometimes referenced as “Agreement”),upon acceptance by the Customer,is made solely on the terms and conditions hereof,notwithstanding any additional or conflicting conditions that may be contained in any purchase order or other form of Customer,all of which additional or conflicting terms and conditions are hereby rejected by Thermosystems.Further,you acknowledge and agree that any purchase order issued by you in accordance with this Agreement will only establish payment authority for your internal accounting purposes.Any such purchase order will not be considered by us to be a counteroffer,amendment,modification,or other revision to the terms of this agreement.No waiver,alteration or modification of the terms and conditions herein shall be valid unless made in writing and signed by an authorized representative of Thermosystems. 2.This Maintenance Agreement or Standard Service Proposal is subject to acceptance by the Customer within 30 days from date show on the quote,unless specified otherwise.Prices quoted are for services,labor,and material as specified in this Proposal.If acceptance of this Maintenance Agreement or Standard Service Proposal is delayed or modified, prices are subject to adjustment. 3.Terms of payment are subject at all times to prior approval of Thermosystems’s credit department.Terms of payment are net due upon receipt of invoice unless previously otherwise agreed in writing.Should payment become more than 30 days delinquent,Thermosystems may stop all work under this Agreement or terminate this Agreement with five (5)days written notice to Customer.Thermosystems reserves the right to add to any account outstanding more than 30 days interest at 1½%per month or the highest rate allowed by law.In the event of default in payment,Customer agrees to pay all costs of collection incurred by Thermosystems including,but not limited to,collection agency fees,attorney fees and court costs.Additional services may be performed upon request at a price to be determined, subject to these Terms and Conditions. 4.In the event that Thermosystems determines,during the first thirty (30)days of any Maintenance Agreement or upon seasonal start-up (discovery period)that any equipment covered under this Agreement in need of repair and/or replacement,Thermosystems shall inform Customer of the equipment condition and remedy.Thermosystems shall not be responsible for the present or future repair and/or replacement or operability of any specific equipment;until such time as the equipment is brought up to an acceptable condition or the Customer removes the unacceptable system(s), component(s), or part(s) from this contract. 5.Any Maintenance Agreement price is subject to adjustment once each calendar year,effective on the anniversary date,for changes in labor,subcontractor and material costs.If such adjustment is not expressly set forth in the Maintenance Agreement,the customer shall receive forty-five (45)days prior written notice of such adjustment.Customer’s payment of an invoice with an adjusted price shall be Customer’s acceptance of the price adjustment so long as such invoice reflects the price adjustment expressly set forth in the Maintenance Agreement or set forth in the notice of adjustment. 6.A Maintenance Agreement may be terminated:(i)by either party upon the anniversary date hereof;provided however,that written notice of such termination must be given to the non-terminating party at least thirty (30)days prior to the anniversary date;(ii)by Thermosystems upon five (5)days prior written notice to Customer,in the event that any sums or monies due or payable pursuant to this Agreement are not paid when due or in the event that additions,alterations, repairs or adjustments are made to the system or equipment without Thermosystems’s prior approval;(iii)by either party,in the event that the other party commits any other material breach of this Agreement and such breach remains uncured for ten (10)business days,after written notice thereof.If a Maintenance Agreement is terminated for any reason,other than a material breach by Thermosystems,Customer shall pay,in addition to all sums currently due and owing,the entire remaining balance due for the term of the Maintenance Agreement,or an amount equal to time and materials expended for the year,whichever is less. Notices required hereunder shall be sent via Electronic Email Transmission,or Certified U.S.Mail,Return Receipt Requested and provided that such notice is postmarked by the required date, such notice shall be deemed properly given. EWD.VRV.211115_Relocate 3 of 5 Page 6 of 8 A2.Page 76 of 226 PROJECT PROPOSAL (DESIGN-BUILD) Relocate VRV Condensing Units (ADD) City of Evanston - Water & Sewer v 211215.1553 7.Unless Customer provides appropriate documentation of tax exemption,Customer shall pay Thermosystems,in addition to the contract price,the amount of all excise,sales,use,privilege,occupation or other similar taxes imposed by the United States Government or any other National,State or Local Government,which Thermosystems is required to pay in connection with the services or materials furnished hereunder.Customer shall promptly pay invoices within 30 days of receipt. Should payment become more than 30 days delinquent,Thermosystems may stop all work under this Agreement or terminate this Agreement as provided in the next paragraph. 8.Any and all costs,fees and expenses arising from or incurred in anticipation of any federal,state,county,local or administrative statute,law,rule,regulation or ordinance (collectively “Governmental Regulations”)directly or indirectly requiring that refrigerant other than the type of refrigerant currently being utilized in connection with the equipment subject to this Agreement be used,shall be borne solely by Customer.In this regard,Thermosystems shall not be required to bear any expense in connection with the modification,removal,replacement or disposal of any refrigerant in response to any Governmental Regulation designed to reduce or eliminate the alleged environmental hazards associated with the refrigerant. 9.The contract price stated herein is predicated on the fact that all work will be done during regular working hours of regular working days unless otherwise specified.If for any reason Customer requests that work be performed other than during regular working hours or outside the scope of services specified hereunder, Customer agrees to pay Thermosystems any additional charges arising from such additional services,including but not limited to premium pay,special freight or other fees or costs associated therewith. 10.Customer shall be responsible for all costs,expenses,damages,fines,penalties,claims and liabilities associated with or incurred in connection with any hazardous materials or substances,including but not limited to asbestos,upon,beneath,about or inside Customer’s equipment or property.Title to,ownership of, and legal responsibility and liability for any and all such hazardous materials or substances,shall at all times remain with Customer.Customer shall be responsible for the removal,handling and disposal of all hazardous materials and substances in accordance with all applicable Governmental Regulations.Customer shall defend,indemnify,reimburse and hold harmless Thermosystems and its officers,directors,agents,and employees from and against any and all claims,damages, costs,expenses,liabilities,actions,suits,fines and penalties (including without limitation,attorneys’fees and expenses)suffered or incurred by any such indemnified parties, based upon, arising out of or in any way relating to exposure to, handling of, or fees and expenses) suffered or incurred by any such indemnified parties,based upon,arising out of or in any way relating to exposure to,handling of,or disposal of any hazardous materials or substances,including but not limited to asbestos,in connection with the services performed hereunder.Thermosystems shall have the right to suspend its work at no penalty to Thermosystems until such products or materials and the resultant hazards are removed.The time for completion of the work shall be extended to the extent caused by the suspension and the contract price equitably adjusted. Thermosystems reserves the right to engage others in a subcontractor status to perform the work hereunder. EWD.VRV.211115_Relocate 4 of 5 Page 7 of 8 A2.Page 77 of 226 PROJECT PROPOSAL (DESIGN-BUILD) Relocate VRV Condensing Units (ADD) City of Evanston - Water & Sewer v 211215.1553 TERMS & CONDITIONS: (CONTINUED) 11.Customer agrees to provide Thermosystems personnel with the usual required utilities (water,electricity,compressed air,etc.)and special tools and equipment normally used for such services unless restricted specifically in the quote.Customer agrees to ensure that sufficient service access space is provided.Thermosystems shall not be held liable for failure or damage to any equipment caused by power interruptions,single phasing,phase reversal,low voltage,or other deficiencies beyond the control of Thermosystems. 12.This agreement does not include responsibility for design of the system (unless specifically included),obsolescence,electrical power failures,low voltage,burned- out main or branch fuses,low water pressure,vandalism,misuse or abuse of the system(s)by others (including the Customer),negligence of the system by others (including the Customer), failure of the Customer to properly operate the system(s), or other causes beyond the control of Thermosystems. 13.In the event that Thermosystems is required to make any repairs and/or replacements or emergency calls occasioned by the improper operation of the equipment covered hereby,or any cause beyond Thermosystems’s control,Customer shall pay Thermosystems for the charges incurred in making such repairs and/or replacements or emergency calls in accordance with the current established Thermosystems rates for performing such services. 14.Thermosystems shall not in any event be liable for failure to perform or for delay in performance due to fire,flood,strike or other labor difficulty,act of God,act of any Governmental Authority or of Customer,riot,war,embargo,fuel or energy shortage,wrecks or delay in transportation,inability to obtain necessary labor, materials,or equipment from usual sources,or due to any cause beyond its reasonable control.In the event of delay in performance due to any such cause,the date of delivery or time of completion will be extended by a period of time reasonably necessary to overcome the effect of such delay.If the materials or equipment included in this Proposal become temporarily or permanently unavailable for reasons beyond the control of Thermosystems,Thermosystems shall be excused from furnishing said materials or equipment and be reimbursed for the difference between cost of materials or equipment unavailable and the cost of an available reasonable substitute. 15.Thermosystems shall not in any event be liable to the Customer or to third parties for any incidental,consequential,indirect or special damages,including but not limited to,loss of production,loss of use or loss of profits or revenue arising from any cause whatsoever including,but not limited to any delay,act,error or omission of Thermosystems.In no event will Thermosystems’s liability for direct or compensatory damages exceed the payment received by Thermosystems from customer under the instant agreement. 16.Thermosystems extends the manufacturer’s warranties on all parts and materials and warrants labor to meet industry standards for a period of thirty (30)days from the date performed,unless a longer duration is expressly stated elsewhere in this Agreement.Thermosystems expressly limits its warranty on Customer’s Equipment to cover only that portion of Equipment which had specific Services done by Thermosystems.These warranties do not extend to any Equipment or service which has been repaired by others,abused,altered,or misused,or which has not been properly maintained.These warranties are in lieu of all other warranties, expressed or implied, including, but not limited to, those of merchantability and fitness for specific purpose, which are hereby specifically disclaimed. 17.Each of us agrees that we are responsible for any injury,loss,or damage caused by any negligence or deliberate misconduct of our employees or employees of our subcontractors.If any of our employees or those of our subcontractors,cause any injury,loss or damage in connection with performing their duties under this agreement,the responsible party will pay for all costs,damages,and expenses,which arise.Each of us agrees to defend and hold harmless the other party,its officers,directors and employees,from and against all claims,damages,losses and expenses,including but not limited to attorney’s fees and court costs,arising out of or resulting from the performance of work hereunder,to the extent that such claim,damage,loss,or expense is caused by an active or passive act or omission of the indemnifying party or anyone directly or indirectly employed by that party, or anyone for whose acts that party may be liable. 18.This Agreement shall be binding upon and inure to the benefit of each party’s respective successors,assigns and affiliates.This Agreement is governed by and construed in accordance with the laws of the State of Illinois. EWD.VRV.211115_Relocate 5 of 5 Page 8 of 8 A2.Page 78 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: Edgar Cano, Acting Public Works Agency Director Subject: Approval of a One-Year Extension to the Contract with Backflow Solutions Incorporated for Cross-Connection Control Management Program Services Date: January 24, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a one-year time extension to the contract with Backflow Solutions Incorporated (12609 South Laramie Ave, Alsip, Illinois 60803) for the period of February 28, 2022 to February 28, 2023 to provide Cross - Connection Control Management Program services in the not-to-exceed amount of $47,700.00. Funding Source: Funding is provided by the Water Fund, Water Other Operations Business Unit (Account 510.40.4225.62185), which has an approved FY 2022 budget of $100,000.00, all of which is remaining. Council Action: For Action Summary: The Illinois Environmental Protection Agency requires the City of Evanston to maintain a database of potential cross-connections to the water distribution system. Cross-connections are locations where non-potable water can potentially backflow into the distribution system to create a local area of contamination. In most cases, the water distribution system is ultimately protected by the installation of a Reduced Pressure Zone (RPZ) device. The City of Evanston currently tracks approximately 4,600 RPZ devices. Individual property owners are required to test and submit the certification of the test results to the City of Evanston on an annual basis. The City of Evanston also works with individual residential, commercial and industrial property owners to inspect plumbing, locate RPZ devices and confirm proper A3.Page 79 of 226 installation. This work (including both field work and program administration) was being performed by one (1) plumbing inspector that works at the water utility. As a result of the volume of work that grew to exceed the capacity of one full-time employee, staff recommended hiring a company to manage the tracking of annual cross connection control device certifications so the plumbing inspector can focus on inspections and enforcement. On January 13, 2020, the City Council approved a two -year contract with three optional one- year extensions for the Cross-Connection Control Management Program with Backflow Solutions, Inc. (BSI) at an annual cost of $44,770 per year. BS I has agreed to hold their annual cost of $44,770 for 2022. This extension is the first of three optional one-year time extensions. The following table summarizes the program cost: Legislative History: On January 13, 2020, the City Council approved the original contract with Backflow Solutions, Inc. for cross-connection control management. Attachments: BSI Renewal Letter for 2022 Page 2 of 3 A3.Page 80 of 226 January 3, 2022 Darrell King Bureau Chief-Water Productions City of Evanston 555 Lincoln St Evanston, IL 60201 RE: Renewal Agreement The City of Evanston and Backflow Solutions, Inc. (hereinafter “BSI”) mutually agree to an extension of the Agreement for Services between the City of Evanston and BSI (hereinafter “Agreement”) originally entered into on or about February 10, 2020. The term of this extension shall run from February 28, 2022 through February 28, 2023 and all terms and conditions and pricing contained in the Agreement of $47,700/per year shall remain unchanged and in full force and effect. IN WITNESS WHEROF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this First Extension in duplicate, each of which shall be deemed an original. BACKFLOW SOLUTIONS, INC., An Illinois corporation a body politic and corporate By: By: Name: Michelle Bever Name: Title: VP of Client Services Title: Address: Address: 12609 South Laramie Ave 555 Lincoln St Alsip, Illinois 60803 Evanston, IL 60201 City of Evanston Darrell A. King Water Production Bureau Chief Page 3 of 3 A3.Page 81 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Acting Public Works Agency Director CC: David Stoneback, Acting Deputy City Manager; Donald Cornelius, Streets Supervisor Subject: Approval of Contract Award with Ozinga Ready Mix for Single -Source Purchase of Concrete Date: January 24, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to execute a one-year single source contract with Ozinga Ready Mix (2525 Oakton Street, Evanston, IL 60202) for the purchase of redi-mix concrete in the amount of $50,000. Funding Source: Funding for this purchase will be provided by three separate accounts as follows: Motor Fuel Tax Fund (Account 200.40.5100.65055) in the amount of $23,500; Water Fund (Account 510.40.4540.65051) in the amount of $17,500; Sewer Fund (Account 515.40.4530.65051) in the amount of $9,000. Council Action: For Action Summary: In 2011, the City of Evanston sought competitive bids for the purchase of concrete materials. Ozinga was the only bidder for the materials and was awarded the contract by City Council. Subsequently in February 2016, a bid was again advertised for concrete materials, and once again only Ozinga submitted a bid. When other vendors were queried as to why they did not bid, the answer provided was that due to the geographic proximity of the Ozinga plant to Evanston no other vendor felt they could compete. In January of 2022, Staff approached Ozinga and Prairie Material to provide quotes on concrete products based on yearly estimates. Of the two submitted quotes, Prairie’s unit prices for concrete products used most by the City were lower than that of Ozinga. Ho wever, Ozinga is an Evanston business and in accordance with City code 1-17-1 (B), they are within five (5) A4.Page 82 of 226 percent of Prairie's price. Additionally, Prairie charges additional unloading wait time for any loads that take longer than 60 minutes to off load , at a rate of $2.00 per minute. This extra charge can add up to hundreds of dollars per load. City crews usually have multiple stops throughout the day at various work locations. This requires the Redi-mix concrete truck to spend multiple hours, if not the entire day, with the crew. City crews usually wait to order a full load of concrete rather than partial loads so as to not incur minimum (partial) load penalties. The less concrete yards ordered per load the higher the minimum load charge would be. For example; a load of 8 yards would not incur any minimum load charges while a load of 4 yards would incur a charge of $120 and a load of 2 yards or less would incur a minimum load charge of $200. Ozinga has agreed to waive any wait time charges on delivery o f redi-mix Concrete, as they have done so in the past. Price should not be the only determining factor when it comes to concrete. Fresh concrete is a perishable product, having a relatively short time frame from when the water is added to the mix to when it hardens. Hence, time is of the essence when it comes to unloading a concrete truck and placing the material. If the concrete sits in the truck for too long, it will inhibit the quality of the product and potentially ruin a project. Since a day usually requires several stops at different work locations it is preferred that the drive time from the facility be as short as possible. Ozinga currently has a plant within Evanston. The closest Prairie plant is located 9 miles away, in Northbrook. Therefore, it is in the City’s best interest to purchase the concrete from a plant within Evanston. Other benefits of utilizing the closest redi-mix plant include: • Reduction of vehicle emissions due to a shorter driving distance • Ability for city crews to pick up small loads of concrete for emergency repairs, using City trucks Analysis: Below is a cost comparison breakdown between the Ozinga and Prairie material 2022 quotes. Item Description Est. Qty. Cubic Yard Prairie Unit Price Prairie Extended Price Ozinga Unit Price Ozinga Extended Price State Mix Concrete 300 $146.00 $43,800 $148.80 $44,640 Concrete 3500 PSI 25 $128.00 $3,200 $142.00 $3,550 Flowable Fill 10 $100.00 $1,000 $136.83 $1,368 Wait Time $2.00/Min Unknown No Charge Total $48,000 $49,558 The 2022 estimated total cost is $50,000. Awarding the concrete and flowable fill purchase to Ozinga is in the City’s best interest for the following reasons: • Support of local business since the Ozinga plant is located in Evanston. Page 2 of 8 A4.Page 83 of 226 • Per City code 1-17-1 (B), any Evanston business within five (5) percent of the lowest bidder is awarded the contract. • The environmental benefits of the concrete being provided from the closest available concrete plant. • The operational benefits of having the concrete dispatched from a concrete plant within the city, minimizing wait time and material waste. • Proximity allows for staff to pick up small loads of concrete using city vehicles to save cost on minimum load delivery charges. • Ozinga’s willingness to waive any wait time charges that would otherwise be applied to any projects that run over 60 minutes. This is extremely valued as City staff typically unloads material in various locations on any given day. Attachments: 2022 Ozinga Quote 2022 Prairie Quote Page 3 of 8 A4.Page 84 of 226 Ozinga Ready Mix Concrete, Inc. P: (312) 432-5700 Chicago Division Quote # Q-36447 Customer Name:CITY OF EVANSTON Estimated Yardage:1.0 Attention:Don Cornelius Quote Date:1/11/2022 Project Name:Area Pricing 2022 Quoted By:Adam Sylvester - Sales Email:adamsylvester@ozinga.comAddress:Area Pricing 2022 , IL PO: RMX Mixes Ozinga Ready Mix Mixes Product No Description Usage QTY Price Unit 1050 3000 PSI FULL AE 1 $138.00 per CYD 1055 3500 PSI FULL AE 1 $142.00 per CYD 1060 4000 PSI FULL AE 1 $146.00 per CYD 1497 6.0 BG FULL AE 1 $146.00 per CYD 888Z 71-PCC-888Z 6.1 BG WR FULL AE 1 $148.80 per CYD 1877 .53 FLOWABLE FILL FA FULL AE 1 $136.83 per CYD 785Z 71-PCC-785Z 7.0 BG WRHR WR AE 1 $165.00 per CYD 571Z 71-PCC-571Z 4.3 WR FA FULL AE 1 $145.00 per CYD 570Z 71-PCC-570Z 4.6 WR FA FULL AE 1 $146.00 per CYD 4022.71-PCC-0148 6.1 BG WR FULL AE 1 $148.80 per CYD 4023 71-PCC-0543 7.0 BG WR FULL AE 1 $165.00 per CYD 2955 5.5 BG LC38 WR FA FULL AE 1 $157.00 per CYD EJ5 EXPANSION JOINT 1/2" X 5" X 5'1 $3.50 Each Group2 Product No Additional Charges Comments Price Unit EC ENVIRONMENTAL CHARGE $3.25 per CYD NCAGROUP NCA PRICE GROUP $9.00 per % per CYD WRHRGROUP HIGH RANGE WATER REDUCER GROUP $9.00 per CYD WRR-REC RETARDER GCP RECOVER $4.25 per CYD CCGROUP CC PRICE GROUP $4.25 per % per CYD OT OVERTIME DELIVERY $10.00 per CYD SDLD SATURDAY DELIVERY - PER LOAD $80.00 per Load WT WAITING TIME $0.00 per Minute HWC HOT WEATHER CHARGE $25.00 per CYD WS WINTER SERVICE Effective 11/1 - 3/31 $12.00 per CYD FIBERGRP FIBERMESH PRICE GROUP $9.00 per CYD STEALTHGRP STEALTH FIBER GROUP $8.00 per CYD FS FUEL SURCHARGE A fuel surcharge will be effective when the price of diesel fuel exceeds $3.75 per gallon. Ask your salesman for details. per Load MO MINIMUM LOAD CHARGE <7CY $20|<6CY $40|<5CY $80|<4CY $120|<3CY $160|<2CY $200 per Load Page 1 of 2 Page 4 of 8 A4.Page 85 of 226 Notes ... Please read all charges, dates, and terms below. Prices firm through: 3/31/2023 Escalation Date:Escalation Amt: Escalation Firm Through:Secondary Escalation Amt:Secondary Escalation Firm Through: HOURS OF OPERATION: MON-FRI 6:00 AM - 5:00 PM SAT 6:00 AM - 12:00 PM Need Stone, Gravel, Sand, or Recycled Materials? We do that too! Please contact our Dispatch Center at 1-800-STONE-80 for delivery information and pricing. Terms and Conditions Any unpaid Balance at 45 days may have liens placed to secure payment - All prices on quote are applicable if used. Taxes not included. Prices subject to change after 60 days; additionally, prices subject to change based on change in scope of Project. Payment Terms: Net 30 (outstanding balances shall incur a late payment fee of 1.5% per month). Ozinga does not warrant the performance of concrete which is not adequately cured, is improperly handled and/or finished. Tests for slump and air content shall be made in accordance with procedures listed in the current ASTM C94 and by certified field inspectors. Any water added shall be at Customer's own risk. Ozinga will always strive to deliver materials in a timely manner but at times delays may occur. Ozinga will not accept back charges for service issues. This quote is solely for the Customer's own internal use and is not to be published or disseminated to any third party Customer Signature Signature: Date: Page 2 of 2 Page 5 of 8 A4.Page 86 of 226 Page 1 of 3 www.votorantimcimentos.comTHIS IS A DRAFT QUOTATION FOR DISCUSSION PURPOSES ONLY. IT IS NOT AN OFFER TO SELL THE PRODUCTS IDENTIFIED ON IT AT THE TERMS IDENTIFIED ON IT. THIS DRAFT QUOTATION MAY NOT BE RELIED UPON BY THE CUSTOMER TO ESTABLISH ANY OBLIGATION ON THE PART OF SUPPLIER TO SELL OR OTHERWISE PROVIDE ANY PRODUCT ON ANY SPECIFIC TERMS.Printed:SCOTT.STAMPER@VCIMENTOS.COM /2022-01-05 17:58:09 QUOTATION 5000050495 - 1 7601 West 79th Street Bridgeview, IL 60455 Phone: 708-458-0400 | Fax: 708-458-7626 www.votorantimcimentos.com YYYY-MM-DD Quotation Date 2022-01-05 Quotation Expiration Date 2022-12-31 Project Price Expiration Date 2022-12-31 Customer Account Information Number :10076662 Name :CITY OF EVANSTON Address :EVANSTON IL United States Contact Name :WILLIAM REED Phone :+1 847-513-2860 Mobile : E-Mail :wreed@cityofevanston.org Project Information Name :2022 - DELIVERED Address :2100 Ridge Avenue, Evanston, IL, USA Tax Exempt :N Quotation By Name : Phone : Mobile : E-Mail : Products Order Desk: 800-649-3690 Product ID Description Usage Total Delivery UoM 6113356 P3500 PSI AE 3500 PSI $128.00 YD³ 6175669 71PCC831P PV SI 4.6 PV, SI $133.00 YD³ 6175724 71PCC836P PP-1 7 Bag High Early $146.00 YD³ 6115777 71PCC LS02 MIX 2 LIGHTCRETE Flowfill $100.00 YD³ 8431 FIBERMAX FIBRILLATE /YD3 $9.45 YD³ 8432 FIBERMAX MONO /YD3 $7.15 YD³ 8681 SUPERPLASTICIZER/YD3 $10.00 YD³ 8501 NON CHLORIDE ACCELERATOR 1.0% $9.45 YD³ 8504 NON CHLORIDE ACCELERATOR 2.0% $18.90 YD³ 8506 NON CHLORIDE ACCELERATOR 3.0% $28.35 YD³ 8378 CALCIUM CHLORIDE 1.0% /YD3 $3.05 YD³ 8385 CALCIUM CHLORIDE 2.0% /YD3 $6.10 YD³ 8631 RETARDER $4.70 YD³ Price Escalation Description Effective Date Escalator UoM All prices will increase effective 2023-01-01 $10.00 YD³ Page 6 of 8 A4.Page 87 of 226 Page 2 of 3 www.votorantimcimentos.comTHIS IS A DRAFT QUOTATION FOR DISCUSSION PURPOSES ONLY. IT IS NOT AN OFFER TO SELL THE PRODUCTS IDENTIFIED ON IT AT THE TERMS IDENTIFIED ON IT. THIS DRAFT QUOTATION MAY NOT BE RELIED UPON BY THE CUSTOMER TO ESTABLISH ANY OBLIGATION ON THE PART OF SUPPLIER TO SELL OR OTHERWISE PROVIDE ANY PRODUCT ON ANY SPECIFIC TERMS.Printed:SCOTT.STAMPER@VCIMENTOS.COM /2022-01-05 17:58:09 QUOTATION 5000050495 - 1 7601 West 79th Street Bridgeview, IL 60455 Phone: 708-458-0400 | Fax: 708-458-7626 www.votorantimcimentos.com YYYY-MM-DD Quotation Date 2022-01-05 Quotation Expiration Date 2022-12-31 Project Price Expiration Date 2022-12-31 Price Escalation Description Effective Date Escalator UoM All prices will subsequently increase effective 2024-01-01 $10.00 YD³ Associated Products Product ID Description Price UoM Cost Recovery Description Price UoM MINIMUM LOAD APPLICABLE FOR LOAD SIZES UNDER 8YD≥: $20.00; UNDER 7YD≥: $30.00; UNDER 6YD≥: $40.00; UNDER 5YD≥: $80.00; UNDER 4YD≥: $120.00; UNDER 3YD≥: $160.00; UNDER 2YD≥: $200.00. $200.00 LD WAITING TIME /MINUTE ADDITIONAL TIME WILL BE CHARGED AFTER 60 MINUTES AT $120.00 PER HOUR. $2.00 MIN ENVIRONMENTAL CHARGE - YD3 $3.25 YD³ WINTER HANDLING /YD3 EFFECTIVE NOVEMBER 1 THROUGH MARCH 31 INCLUSIVE. $12.00 YD³ SATURDAY DELIVERIES - YD3 EFFECTIVE ALL DAY SATURDAY (SUBJECT TO PLANT OPENING CHARGE). $10.00 EAC FUEL SURCHARGE /YD3 $0.00 LD SUMMER SERVICE WHEN CONDITIONS REQUIRE ARTIFICIAL COOLING. $25.00 YD³ LIQUID NITROGEN COOLING WHEN ADDITIONAL COOLING IS NEEDED OUTSIDE THE NORMAL SUMMER SERVICE COST OF $25 $7.00 GAL DUMP & DISPOSAL FEE RETURNED CONCRETE GREATER THAN OR EQUAL TO ONE (1) YD≥. $300.00 LD CLEAN UP CHARGE COLOR WASH OR OTHER EXCESS CLEANING, INCLUDING WASHING CUSTOMER'S EQUIPMENT. $200.00 LD STOP/DIVERSION CHARGE - EXTRA TRUCK TAKEN TO MULTIPLE LOCATIONS OR LOAD DIVERTED TO ANOTHER LOCATION AFTER LOADING. $100.00 LD CANCELLATION FEE FLAT RATE CANCELLATION OF SHIP REGARDLESS OR CONFIRMED ORDER SCHEDULED UP TO 9:30AM. $500.00 LD CANCELLATION FEE YD3 VARIABLE RATE CANCELLATION OF SHIP REGARDLESS OR CONFIRMED ORDER SCHEDULED UP TO 9:30AM. FLAT RATE + VARIABLE RATE FOR EACH YD≥ OVER 100 YD≥. $4.00 YD³ DELIVERY CHARGE - OVERTIME /YD3 TRUCK LOADED OUTSIDE HOURS OF 5:00AM TO 4:00PM. $10.00 EAC PLANT TIME - OVERTIME 4 HOUR MINIMUM WHEN PLANT NOT OTHERWISE OPERATING. $600.00 HR Page 7 of 8 A4.Page 88 of 226 Page 3 of 3 www.votorantimcimentos.comTHIS IS A DRAFT QUOTATION FOR DISCUSSION PURPOSES ONLY. IT IS NOT AN OFFER TO SELL THE PRODUCTS IDENTIFIED ON IT AT THE TERMS IDENTIFIED ON IT. THIS DRAFT QUOTATION MAY NOT BE RELIED UPON BY THE CUSTOMER TO ESTABLISH ANY OBLIGATION ON THE PART OF SUPPLIER TO SELL OR OTHERWISE PROVIDE ANY PRODUCT ON ANY SPECIFIC TERMS.Printed:SCOTT.STAMPER@VCIMENTOS.COM /2022-01-05 17:58:09 QUOTATION 5000050495 - 1 7601 West 79th Street Bridgeview, IL 60455 Phone: 708-458-0400 | Fax: 708-458-7626 www.votorantimcimentos.com YYYY-MM-DD Quotation Date 2022-01-05 Quotation Expiration Date 2022-12-31 Project Price Expiration Date 2022-12-31 Notes All prices are quoted in US dollars (USD) and subject to applicable taxes and other amounts set out in the Terms and Conditions attached to this Quotation. Product volume is shown in cubic yards. Supplier does its utmost to deliver materials according to the Customer's requested schedule, but at times delays may occur. Supplier will not accept back charges for service issues. Standard operating hours are weekdays (Monday through Friday) between 5:00 AM and 4:00 PM. Overtime Delivery (Monday through Friday) of $10.00 per cubic yard applies to any truck loaded outside standard operating hours. A $600.00 per hour charge for Overtime Plant (per order), subject to 4 hour minimum, applies when plant not otherwise operating. Early (Monday through Saturday*) applies one hour before first truck due on job until 6:00 AM. Late (Monday through Friday) applies 5:00 PM until one hour after last truck empty. Late (Saturday*) applies 1:00 PM until one hour after last truck empty. * Note that all Saturday orders less than 100 cubic yards are subject to plant time charges for the entire duration of the pour. For Sunday and Holiday overtime pricing, please contact your Sales Representative. Cancellation of SHIP REGARDLESS or CONFIRMED order scheduled up to 9:30 AM is subject to a cancellation fee. Order up to 100 cubic yards: $500. Order over 100 cubic yards: $500 plus $4 for each cubic yard over 100 cubic yards. This Quotation, including all notes herein, the VCNA Prairie LLC Terms and Conditions (found on our website at http:// salestermsandconditions.vcnainc.com/ or on request), and any credit agreement between the Customer and Supplier collectively constitute an offer from VCNA Prairie LLC (“Supplier”) to provide the ready mixed concrete product detailed herein (“Product”) to the customer ("Customer") indicated above (collectively the “Agreement”). This offer shall expire on the date specified on this Quotation or, if none is indicated, 30 days from issuance. Any proposal or attempt to vary the terms of this Agreement is expressly rejected by Supplier, unless signed by an authorized representative. Customer’s signature on the Quotation, request for Product, or acceptance of Product each constitute Customer’s acceptance of this offer and agreement to be bound by the Agreement. Acknowledgement I have read, understand and accept the quotation in its entirety: Signed by Signature Date Signature Date Print Name and Title Signed by CITY OF EVANSTON 2022-01-05 Page 8 of 8 A4.Page 89 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: Edgar Cano, Acting Public Works Agency Director Subject: Approval of Northwest Water Commission Annual Quantity Rate True- Up for Service Years 2019/2020 and 2020/2021 Date: January 24, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to process the true up payments to the Northwest Water Commission (1525 North Wolf Road, Des Plaines, IL 60016) for Service Year 2019/2020 in the amount of $16,345.02, and for Service Year 2020/2021 in the amount of $13,375.18, for a total of $29,720.20. Funding Source: Funding is provided by the Water Fund Reserves, which have an unadjusted fund balance of $13,109,633.00 as of 11/30/2021. Council Action: For Action Summary: On September 22, 2008 , the City Council approved an amendment to the water supply contract with Northwest Water Commission (Commission) that requires a computation of costs to be performed annually to determine the appropriate quantity rate for the previo us Service Year (SY) and establish a preliminary quantity rate for the following SY. The contract defines a SY as October 1 through September 30 of the following year. The formula for determining the quantity rate is the total expenses in the Administrat ion, Pumping and Filtration Divisions of the Water Fund for the previous fiscal year end divided by the total amount of water pumped in 1,000 gallon increments. Service Year 2019/2020 Quantity Rate True-up: In September 2020, a “true up” quantity rate analysis was performed indicating that Evanston owed of Evanston notify not did The their $16,345.02. Commission the Commission acceptance of the true-up amount until December of 2021. A5.Page 90 of 226 Service Year 2020/2021 Quantity Rate True-up: In December 2021, a “true up” quantity rate analysis was performed indicating that Evanston owed the Commission $13,375.18. Staff has received notification from the Commission regarding their acceptance of the SY 2020/2021 true -up amount. Current True-up Payment: Based on the calculations and acceptance by the Commission, Evanston owes the following: True-Up History: The true-up calculation can vary dramatically from year to year because a preliminary quantity rate is used based on the previous year's Comprehensive Financial Annual Report. The preliminary quantity rate is then adjusted at the end of the SY based on actual costs determined by the current year Comprehensive Financial Annual Report (typically available during June or July of each year). Operating expenses for the purchase of water treatment chemicals, electricity and natural gas are major factors in the quantity rate. Raw water quality is also a major factor in the quantity rate since a year with high raw water turbidity requires the use of more water treatmen t chemicals and results in higher sludge disposal costs. The quantity of water delivered to the Commission is a factor, but it has to be considered as a percentage of the water delivered to all the users of the water plant since the operating expenses are proportioned to the users based on the quantity of water delivered to them. For example, if Evanston, Skokie, Morton Grove Niles Water Commission and Lincolnwood use more water in the current SY compared to the previous SY and the Commission uses less water in the current SY than the previous SY, this has an impact where a larger true -up payment to the Commission is needed. A summary of the true-up values for the last nine years is shown below: Page 2 of 7 A5.Page 91 of 226 Attachments: NWC True Up Notification 2020 NWC True Up Notification 2021 Page 3 of 7 A5.Page 92 of 226 Finance Division 2100 Ridge Avenue Evanston,Illinois 60201 847.866.2934 City of 847.448-8123 Evanston” September 23,2020 Mr.Kevin Lookis,Executive Director Northwest Water Commission 1525 North Wolf Road Des Plaines,Illinois 60016 Dear Mr.Lookis, With regard to the Amended and Restated Water Supply Contract and Amendment 1 between the Northwest Water Commission and the City of Evanston we transmit the following information at this time. 1.)We previously provided the Commission with a preliminary quantity rate for Service Year 2019/2020 of 0.34829/1000 gallons in a memorandum dated October 10,2019. 2.)The True-up adjusted quantity rate for Service Year 2019/2020 for the period October 2019 through September 2020 is now calculated to be $034651/1000 gallons.As a result Evanston owes the Northwest Water Commission $16,345.02. The justification for these values can be found in the enclosed document titled as follows: a)Service Year 2019/2020 Quantity Rate True Up dated 9/23/2020. Very Truly Yours, Hitesh Desai Chief Financial Officer Cc:David D.Stoneback,Public Works Agency Director Darrell A.King,Water Production Bureau Chief Page 4 of 7 A5.Page 93 of 226 Public Works Agency 555 Lincoln Street Evanston,Iilinois60201 847.866.2942 847.475.8851 SERVICE YEAR 2019/2020 QUANTITY RATE TRUE UP Northwest Water Commission Date:9/23/2020 1525 North Wolf Road Des Piaines,Illinois 60016 Account No 51012200 SY 2019 -2020 Preiiminary Quantity Rate $034829 SY 2019 -2020 True Up Adjusted Quantity Rate $034651 MONTH/YEAR PUMPAGE ORIGINAL ADJUSTED DIFFERENCE AMOUNT BILLED AMOUNT BILLED OCTOBER 2019 742,564,000 $258,627.62 $257,305.85 -$1,321.76 NOVEMBER2019 710,360,000 $247,411.28 $246,146.84 —$1,264.44 DECEMBER 2019 700,247,000 $243,889.03 $242,642.59 -$1,246.44 JANUARY 2020 786,573,000 $273,955.51 $272,555.41 $1,400.10 FEBRUARY 2020 642,545,000 $223,792.00 $222,648.27 -$1,143.73 MARCH 2020 685,961,000 $238,913.36 $237,692.35 -$1,221.01 APRIL 2020 710,317,000 $247,396.31 $246,131.94 ~$1,264.36 May 2020 710,025,000 $247,294.61 $246,030.76 -$1,263.84 June 2020 764,080,000 $266,121.42 $264,761.36 —$1,360.06 July 2020 841,846,000 $293,206.54 $291,708.06 -$1,498.49 August 2020 928,850,000 $323,509.17 $321,855.81 -$1,653.35 September 2020 959,226,000 $334,088.82 $332,381.40 -$1,707.42 TOTALS 9,182,594,000 $3,198,205.66 $3,181,860.65 -$16,345.02 TOTAL AMOUNT OWED -$16,345.02 Page 5 of 7 A5.Page 94 of 226 Finance Division 2100 Ridge Avenue Evanston,Illinois 60201 W .M,847.866.2934 _City of 847.448-8123 Evanston"‘ December 7,2021 Mr.Kevin Lookis,Executive Director Northwest Water Commission 1525 North Wolf Road Des Plaines,Illinois 60016 Dear Mr.Lookis, With regard to the Amended and Restated Water Supply Contract and Amendment 1 between the Northwest Water Commission and the City of Evanston we transmit the following information at this time. 1.)We previously provided the Commission with a preliminary quantity rate for Service Year 2020/2021 of 0432234!1000 gallons in a letter dated November 18,2020. 2.)The True—upadjusted quantity rate for Service Year 2020/2021 for the period October 2020 through September 2021 is now calculated to be $0.32095/1000 gallons.As a result Evanston owes the Northwest Water Commission $13,375.18. The justification for these values can be found in the enclosed document titled: a)Service Year 2020/2021 Quantity Rate True Up dated 12/7/2021. Very Truly Yours, Hitesh Desai Chief Financial Officer Cc:David D.Stoneback,Acting Deputy City Manager Edgar Cano,Acting Public Works Agency Director Darrell A.King,Water Production Bureau Chief Page 6 of 7 A5.Page 95 of 226 Public Works Agency 555 Lincoln Street Evanston,Illinois 60201 ._A __,847.866.2942 Cit»01 847.475.8851Evanston‘ SERVICE YEAR 2020/2021 QUANTITY RATE TRUE UP Northwest Water Commission Date:12/7/2021 1525 North Wolf Road Des Plaines,Illinois 60016 Account No 510.12200 SY 2020 —2021 Preliminary Quantity Rate 50.32234 SY 2020 -2021 True Up Adjusted Quantity Rate $032095 MONTH/YEAR PUMPAGE ORIGINAL ADJUSTED DIFFERENCE AMOUNT BILLED AMOUNT BILLED OCTOBER 2020 787,021,140 $253,688.39 $252,594.43 -$1,093.96 NOVEMBER 2020 698,252,000 $225,074.55 $224,103.98 -$970.57 DECEMBER 2020 724,761,000 $233,619.46 $232,612.04 -$1,007.42 JANUARY 2021 724,330,000 $233,480.53 $232,473.71 —$1,006.82 FEBRUARY 2021 703,105,000 $226,638.87 $225,661.55 -$977.32 MARCH 2021 715,335,000 $230,581.08 $229,586.77 -$994.32 APRIL 2021 722,954,000 $233,036.99 $232,032.09 -$1,004.91 May 2021 852,857,000 $274,909.93 $273,724.45 -$1,185.47 June 2021 968,169,000 $312,079.60 $310,733.84 -$1,345.75 July 2021 938,820,000 $302,619.24 $301,314.28 -$1,304.96 August 2021 958,453,000 $308,947.74 $307,615.49 -$1,332.25 September 2021 828,373,000 $267,017.75 $265,866.31 $1,151.44 TOTALS 9,622,430,140 $3,101 ,694.13 $3,088,318.95 $13,375.18 TOTAL AMOUNT OWED -$13,375.18 Page 7 of 7 A5.Page 96 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: David D. Stoneback, Acting Deputy City Manager Subject: FY 2022 Estimated Annual User Charge with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge Generated as Part of the Water Treatment Process Date: January 24, 2022 Recommended Action: Staff recommends City Council approve payment of the estimated annual user charge for 2022 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount $197,386.85. Four payments of $49,346.71 will be made beginning in February 2022 and ending November 2022. Funding Source: Funding is provided by the Water Fund Filtration Business Unit (Account 510.40.4220.62420), which has an approved FY 2022 budget of $352,000.00 and a YTD balance of $352,000.00. Council Action: For Action Summary: The initial phase of the water treatment process involves adding coagulants to raw Lake Michigan water in order to form a “floc.” The floc helps to trap and solidify impurities in the water and allow them to settle out prior to filtration. This material se ttles out as part of the mixing, sedimentation and settling process into basins located underground on the north side of the Water Treatment Facility. During October and April of each year, this sediment, or sludge, is removed from the basins by manually washing and rinsing it into a sewer and sending it to the MWRDGC for treatment. The makeup of this sludge varies greatly depending on the time of the year, the turbidity (cloudiness) of the raw water and the utilization and demand for water. The sludge is analyzed for biological oxygen demand (BOD) and suspended solids (SS) prior to pumping to the MWRDGC, and the cost for treatment is based on the levels of these parameters as well as the volume of sludge that has been produced. The MWRDGC determines an annual amount for the coming year based on the data from the previous year A6.Page 97 of 226 and bills the City on a pro-rated quarterly basis. In January of each year, a “true up” calculation is determined using the BOD, SS and volume data. Depending on these results, there is either an additional payment if the estimate was low or a credit to the City if the estimate was high. This method of sludge disposal has been utilized at the water treatment plant for over 50 years. Staff has researched other options for the removal and disposal of the sludge generated as part of the water treatment process. There are very few other means of removal and all of these methods would require the dewatering and drying of the sludge to a degree where it could be trucked away. The space available at the treatment plant site prohibits the installation of drying beds, silos or centrifuges that would be needed to dewater/ dry the sludge. It should be noted that the other water treatment facilities within the MWRDGC service area continue to discharge their sludge to the MWRDGC due to the same space and capital cost limitations that prevent Evanston from implementing a different sludge disposal methodology. MWRDGC Annual User Charge Payment History Table 1 below depicts historic MWRDGC Annual User Charge payments and credits processed 2021 – 2015. Column labeled “Final Settlement” indicates credits as a result of City overpayment or additional payment required Legislative History: The Annual MWRDGC Sludge Removal User Fee was last approved by City Council on January 25, 2021. Attachments: 2022 MWRDGC RD-213 Statement Page 2 of 3 A6.Page 98 of 226 F.O.BOX 95089 CH/CA GO,IL 60694-5089 RD-913 Statement Billing Address EVANSTON FILTRATION PLANT 555 LINCOLN ST EVANSTON‘,IL 60201 Metropolitan Water Reclamation District of Greater Chicago MONITORING &RESEARCH (.912)751-3000 FINANCE (.912)751-6538 Invoice:13840-2022-E-001 Date:01/04/2022 Facility Address EVANSTON FILTRATION PLANT 555 LINCOLN ST EVANSTON,IL 60201 1st Quarter Estimated Annual User Charges Balance Forward PreviouslyBilled Monthly Amounts Previously Billed Interest Amounts Current~Payment Due Current Interest Due Less Payments Made YTD Net Due I Credit Amount 197,386.85 0.00 0.00 0.00 49,346.71 0.00 $49,346.71 Pay your bill online at http:IImwrd.org/form/user-oharge-payment Questions?Contact Finance at UserCharge@mwrd.org PAY THIS AMOUNT:$49,346.71 Please detach this portion and return with your payment. EVANSTON FILTRATION PLANT 555 LINCOLN ST EVANSTON,IL 60201 Payable To: Metropolitan Water Reclamation District P.O.Box 95089 Chicago,IL60694-5089 This estimated amount is due by:2/18/2022 PAY THIS AMOUNT:$49,346.71 Industry ID :13840 invoice Number :13840-2022-E-001 FOR DISTRICT USE ONLY Check # Pmnt Amt: Post Date: Dep Date: Batch # Page 3 of 3 A6.Page 99 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Johanna Nyden, Director of Community Development CC: Angel Schnur, Interim Building & Inspection Services Division Manager Subject: Approval of Farmhouse Restaurant Year-Round Sidewalk Cafe Layout with Permanent Fixtures Date: January 24, 2022 Recommended Action: Staff recommends City Council approval of the layout for a year -round sidewalk cafe with permanent fixtures for Farmhouse Restaurant at 703 Church Street Funding Source: N/A Council Action: For Action Summary: Farmhouse has proposed installation of a year-round sidewalk café with permanent fixtures that includes an overhead patio canopy with supporting posts that will be anchored into the concrete sidewalk. Typically, the review and approval of sidewalk cafés are done by the Design and Project Review (DAPR) Committee but per City Code Section 7 -2-6(D) Occupation of Public Ways for Business Purposes – Sidewalk Cafes, the layout of a permanent sidewalk café will be reviewed by DAPR and subject to final approval by City Council. DAPR recommended the approval of the café with the following conditions: • No deliveries shall occur between Church Street and the required ADA walkway • Snow and ice be removed in a timely manner from all walkways within and surrounding the sidewalk café • All requirements for permanent structures installed in the public right of way be met. The following requirements have been met: • Sidewalk café permit: The installation will be completed under Farmhouse’s active sidewalk café permit, 21HSWC-0029 which expires March 31, 2022. Submittal A7.Page 100 of 226 documents for a sidewalk café permit include a certificate of insurance, hold harmless agreement and statement of restaurant use. • Site restoration: A bond has been submitted for the removal of the permanent fi xtures and restoration of the sidewalk if Farmhouse ceases sidewalk café operations. • Public Notice: Public notification has been sent to addresses within 250’ of the café and published in a publication of local circulation. • Design Review: All structural elements of fixtures and attachment methods have been reviewed and sealed by a structural engineer with current licensure with the State of Illinois. The Community Development Department, Public Works Agency and DAPR Committee have reviewed the site layout and proposed installation and recommend approval of the sidewalk café with permanent fixtures. If approved, the café will become the second café in Evanston with permanent fixtures joining Colectivo Coffee at 716 Church Street. Attachments: DAPR Packet 9-22-21 DAPR AGENDA ACTIONS 092221 Farmhouse Cafe Seating Plan Farmhouse - Notification Farmhouse - Permanent Cafe - Structural Report Page 2 of 40 A7.Page 101 of 226 Design and Project Review (DAPR) 703 Church St. Outdoor Dining Café Farmhouse Page 3 of 40 A7.Page 102 of 226 703 C hurch St - Aerial Tax Parc els Se pte mb er 9, 2021 0 0.0 08 0.0 160.0 04 mi 0 0.0 1 0.0 20.0 05 km 1:50 0 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.c ityofev anston.org/m apdis claim ers.html for mor e inform ation. Copy right 2018 City of Evanst on Page 4 of 40 A7.Page 103 of 226 703 C hurch St - Zoning Zoning B oundarie s & La be ls Tax Parc els Se pte mb er 9, 2021 0 0.0 3 0.0 60.015 mi 0 0.0 55 0.110.0 275 km 1:2,0 00 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.c ityofev anston.org/m apdis claim ers.html for mor e inform ation. Copy right 2018 City of Evanst on Page 5 of 40 A7.Page 104 of 226 703 Church St. - Streetview Page 6 of 40 A7.Page 105 of 226 Page 7 of 40 A7.Page 106 of 226 Page 8 of 40 A7.Page 107 of 226 Page 9 of 40 A7.Page 108 of 226 Order & Agenda Items are subject to change. Information about the Design and Project Review (DAPR) Committee is available at: http://www.cityofevanston.org/government/boards-commissions/design-and-project-review-committee/index.php Questions can be directed to Katie Ashbaugh at kashbaugh@cityofevanston.org or at 847-448-4311. The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact 847-448-4311 or 847-866-5095 (TTY) at least 48 hours in advance of the scheduled meeting so that accommodations can be made. La ciudad de Evanston está obligada a hacer accesibles todas las reuniones públicas a las personas minusválidas o las quines no hablan inglés. Si usted necesita ayuda, favor de ponerse en contacto con la Oficina de Administración del Centro a 847/866-2916 (voz) o 847-4866-8052 (TDD). DESIGN AND PROJECT REVIEW COMMITTEE (DAPR) Wednesday, September 22, 2021 2:30 p.m. As the result of an executive order issued by Governor J.B. Pritzker suspending in- person attendance requirements for public meetings, the DAPR Committee members and City staff will be participating in this meeting remotely. Due to public health concerns, residents will not be able to provide public comments in-person at the meeting. Those wishing to make public comments may submit written comments in advance or provide public comments by phone or video during the meeting. Join Zoom Meeting https://us06web.zoom.us/j/98611162159?pwd=QkZGQWxOcWxyRzY1bmVMUEIrRi9RQT09 Meeting ID: 986 1116 2159 Passcode: 741790 One tap mobile: +13126266799,,98611162159# US (Chicago) Dial by your location: +1 312 626 6799 US (Chicago) Meeting ID: 986 1116 2159 AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM, JOHANNA NYDEN, CHAIR II. SUSPENSION OF THE RULES: Member participation electronically or by telephone. Action: Approved, 10-0. III. MINUTES: September 8, 2021, draft meeting minutes. Action: Approved, 8-0-2. Page 10 of 40 A7.Page 109 of 226 Order & Agenda Items are subject to change. Information about the Design and Project Review (DAPR) Committee is available at: http://www.cityofevanston.org/government/boards-commissions/design-and-project-review-committee/index.php Questions can be directed to Katie Ashbaugh at kashbaugh@cityofevanston.org or at 847-448-4311. The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact 847-448-4311 or 847-866-5095 (TTY) at least 48 hours in advance of the scheduled meeting so that accommodations can be made. La ciudad de Evanston está obligada a hacer accesibles todas las reuniones públicas a las personas minusválidas o las quines no hablan inglés. Si usted necesita ayuda, favor de ponerse en contacto con la Oficina de Administración del Centro a 847/866-2916 (voz) o 847-4866-8052 (TDD). IV. NEW BUSINESS A. 2754 Crawford Avenue 21ZMJV-0071 Walker R. Lawrence, property owner, requests a variation from Section 6-8-3- 7(A)(4) of the Evanston Zoning Code to allow a rear yard of approximately 14 feet 10 inches where 30 feet is required for the construction of an addition to the existing principal structure in the R2 Single-Family Residential District. The Zoning Board of Appeals is the determining body for this case in accordance with Section 6-3-8-10 of the Evanston Zoning Code. Action: Recommendation of approval to the Zoning Board of Appeals, 10-0. B. 703 Church St. Preliminary/Final Review TJ Callahan, applicant, submits for an outdoor dining cafe permit, Farmhouse, in the D3 Downtown Core Development District. Action: Approved, 9-1, with the following conditions: 1) that no deliveries shall occur between Church Street and the required ADA walkway; 2) that snow and ice be removed in a timely manner from all walkways within and surrounding the sidewalk café; and 3) that all requirements for permanent structures installed in the public right-of-way be met. C. 584 Lincoln St. Sign Variation Raymond Mandarino, applicant, submits for a sign variation to allow an illuminated wall sign where only non-illuminated signs are permitted. Action: Held until next regularly scheduled meeting for more complete materials. D. 1726 Sherman Ave. Recommendation to Zoning Administrator Christopher and Tawanrat Mohr, lessees, submit for an Administrative Review Use for a Type 2 Restaurant, Tomo Japanese Street Food, in the D2 Downtown Retail Core District. Action: Recommendation of approval to the Zoning Administrator, 10-0, with the conditions as outlined in the memo from the Zoning Administrator. E. 619 Howard St. Final Determination India McKay, applicant, submits for approval of a special event in accordance with Ordinance 45-O-19 for the Evanston Mashup to be held on 9/29/2021. Action: Approved, in conjunction with Agenda Item (F), 10-0. F. 619 Howard St. Final Determination Page 11 of 40 A7.Page 110 of 226 Order & Agenda Items are subject to change. Information about the Design and Project Review (DAPR) Committee is available at: http://www.cityofevanston.org/government/boards-commissions/design-and-project-review-committee/index.php Questions can be directed to Katie Ashbaugh at kashbaugh@cityofevanston.org or at 847-448-4311. The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact 847-448-4311 or 847-866-5095 (TTY) at least 48 hours in advance of the scheduled meeting so that accommodations can be made. La ciudad de Evanston está obligada a hacer accesibles todas las reuniones públicas a las personas minusválidas o las quines no hablan inglés. Si usted necesita ayuda, favor de ponerse en contacto con la Oficina de Administración del Centro a 847/866-2916 (voz) o 847-4866-8052 (TDD). India McKay, applicant, submits for approval of a special event in accordance with Ordinance 45-O-19 for a private event (wedding) to be held on 10/2/2021. V. ADJOURNMENT The next scheduled DAPR meeting is Wednesday, September 29, 2021, at 2:30 p.m. via a virtual meeting. Additional information will be provided on that meeting agenda. Page 12 of 40 A7.Page 111 of 226 Page 13 of 40 A7.Page 112 of 226 FARMHOUSE Farmhouse Evanston has submitted an application for a sidewalk café permit and is scheduled for review by the Administration and Public Works Committee and the Evanston City Council. This application is for a year—round sidewalk cafe with permanent fixtures.If you have any comments or concerns,please reach out to Angel Schnur,Interim Building &Inspection Services Division Manager (aschnur@cityofevanston.org). 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Council Action: For Action Summary: The City entered into a license agreement with MediaOne (Comcast is the successor entity) in 1999 for use of property adjacent to 2101 Mulford Street for equipment required for the distribution of communication services to customers. This agree ment had been renewed several times previously. The City Council approved the most recent extension on May 14, 2018, extending the lease until May 31, 2022. Similar to the previous extension, the lease amount will increase 5% each year. Over the seven (7) year license extension agreement provides the following revenue to the City: Year One:$2,247.00/month - June 1, 2022 to May 31, 2023 Year Two:$2,359.35/month - June 1, 2023 to May 31, 2024 Year Three:$2,477.32/month - June 1, 2024 to May 31, 2025 Year Four:$2,601.18/month - June 1, 2025 to May 31, 2026 Year Five:$2,731.24/month - June 1, 2026 to May 31, 2027 Year Six: $2,867.81/month - June 1, 2027 to May 31, 2028 Year Seven:$3,011.20/month - June 1, 2028 to May 31, 2029 Total revenue: $219,541 The proposed Comcast lease is included as part of the attached resolution. A8.Page 140 of 226 Attachments: Resolution 5-R-22 Page 2 of 5 A8.Page 141 of 226 1/10/2022 5-R-22 A RESOLUTION Authorizing Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right-of-Way of Mulford Street and Park Land in James Park WHEREAS, Comcast Cable Communications, LLC (“Licensee”) is the franchised cable operator for the City of Evanston, and is legally licensed to operate and locate facilities within the City for the purpose of distributing communication signals to customers; and WHEREAS, Licensee is required to maintain and upgrade the existing cable network; and WHEREAS, maintaining the existing facility located in James Park is necessary for Licensee to satisfy its responsibilities per the franchise agreement; and WHEREAS, pursuant to Resolution 3-R-99, incorporated herein by reference, the City Council of the City of Evanston approved the license agreement to permit construction and maintenance of the facility, and the license agreement was renewed pursuant to Resolutions 19-R-09, 20-R-12, 61-R-12, 55-R-15 and 19-R-18, all to permit future maintenance of the aforesaid facility; and WHEREAS, the City Council of the City of Evanston finds and determines that the best interests of the City and its residents would be served by renewing the license, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: Page 3 of 5 A8.Page 142 of 226 5-R-22 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and made a part hereof. SECTION 2: The City Manager is hereby authorized to sign a License Renewal and Amendment of the License Agreement, attached hereto as Exhibit A and incorporated herein by reference, by and between the City, as Licensor, and Licensee, providing for maintenance of a building and fence on the public right-of-way of Mulford Street and park land in James Park, in Evanston, Illinois. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Extension as she may determine to be in the best interests of the City. SECTION 4: That this Resolution 5-R-22 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Page 4 of 5 A8.Page 143 of 226 1 LICENSE RENEWAL AND EXTENSION THIS LICENSE RENEWAL AND EXTENSION entered into this __ day of _________, 2022, by and between the City of Evanston, Illinois (“City”) and Comcast of Illinois IV, Inc. (“Licensee”). WHEREAS, Licensee is licensee and City is licensor under a certain License Agreement (the “License”) originally between MediaOne and the City of Evanston dated March 23, 1999, respecting certain real property located at 2101 Mulford Street, Evanston, Illinois; and WHEREAS, the License was extended through May 31, 2022; and WHEREAS, both parties wish to renew the License and extend the term to May 31, 2029. NOW, THEREFORE, for good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, City and Licensee hereby agree as follows: 1. The License is hereby renewed and the term of the License is hereby extended through and including May 31, 2029. 2. The monthly rent for the renewal term shall be due on the 1st day of every month in the amounts set forth as follows: Term Monthly Rent June 1, 2022 – May 31, 2023 $2,247.00 June 1, 2023 – May 31, 2024 $2,359.35 June 1, 2024 – May 31, 2025 $2,477.32 June 1, 2025 – May 31, 2026 $2,601.18 June 1, 2026 – May 31, 2027 $2,731.24 June 1, 2027 – May 31, 2028 $2,867.81 June 1, 2028 – May 31, 2029 $3,011.20 3. All notices or demands shall be addressed as follows: Notices to Licensee shall be sent to: Comcast of Illinois IV, Inc. 2605 Circle 75 Pkwy SE Atlanta, GA 30339 Attn: Real Estate With a copy to: Comcast Cable Communications, LLC One Comcast Center 1701 John F. Kennedy Boulevard Philadelphia, PA 19103-2838 Attn: Real Estate Counsel Page 5 of 5 A8.Page 144 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Michael Rivera, Parking Manager CC: Luke Stowe, CIO/Administrative Services Director Subject: Resolution 9-R-22, Authorizing the City Manager to Sign a Professional Services Agreement with SKIDATA Date: January 24, 2022 Recommended Action: Staff recommends that City Council approve Resolution 9 -R-22, authorizing the City Manager to execute a Sole Source contract for the management of a Parking Access and Revenue Control System (PARCS) governing three parking garages with SKIDATA (120 Albany Street, Tower II, Suite 750, New Brunswick, NJ 08901) for an amount of $75,840. Automated Parking Technologies (APT), which had a nine-year contract, no longer has authorized vendor designation from Skidata and have ceased their operations. Therefore, SKIDATA is the sole manufacturer and proprietor of programming that governs the equipment. Skidata will manage the equipment programming and service work with the assistance of a sub-contractor they hire. Funding Source: The Parking Fund will provide funding for the project. The total contract amount will be split between the following accounts: 505.19.7025.62509 (Church Garage Se rvice Agreements), 505.19.7036.62509 (Sherman Garage Service Agreements), and 505.19.7037.62509 (Maple Garage Service Agreements). These accounts have a total FY22 budget of $265,000. Council Action: For Action Summary: In July 2015, the City approved the award of the Request for Proposal (RFP 14 -25) for the purchase and installation of a Parking Access and Revenue Control System (PARCS) for the City’s three parking facilities located in Downtown Evanston to Automated Parking Technologies (APT). The project upgraded the City’s current PARCS technology with new technology, providing improved service and meeting future Purchase Card Industry (PCI) standards that went into effect in late 2015. This contract was for an amount not to exceed $1,339,847, which included purchasing SKIDATA equipment installed at the three garages. A9.Page 145 of 226 The service life of the equipment typically averages ten years. However, the initial agreement was for nine years. In the summer of 2021, Automated Parking Technologies (APT) mentioned that they would be transferring/ending their services but did not provide a specific date. City staff has reached out on multiple occasions to determine when this would take place. Recently, staff was informed that APT would be ceasing all operations on 1/1/2022, and as a result, the transition would need to happen as soon as possible. Staff then began discussions directly with SKIDATA. SKIDATA confirmed they would be able to continue the services with a subcontractor, Mid - America. Staff is now requesting the approval of the Resolution and Agreement so that services at the garages will continue with no delay or interruption. While the transition is unexpected, the inadvertent cease of operations by APT has enabled the City to negotiate a service contract with lower annual rates, lower person -hour costs, and increased service hours while obtaining extended equipment service plans factory direct. As a result, we will be better positioned to eliminate a middle vendor. The PARCS technology must support, but is not limited to the support of, the following parking operational technologies and services: 1) Barcode tickets that a machine can read. 2) Ticket In/Credit Card Out (at exit lane credit card pay station) integrated with License Plate Recognition (LPR) Technology. 3) Pay-on-foot machines at all current and proposed locations. 4) All pay-on-foot machines must be able to accept credit cards (chip technology) and/or other electronic payment methods. 5) All pay-on-foot machines that accept cash revenue must be able to provide change. 6) All pay-on-foot machines and/or exit lanes must include a barcode reader to support prepaid event parking. 7) Pinhole cameras and intercom systems in all pay-on-foot machines, entrances, and exit lanes; Key Card access system for monthly, debit, and frequent parkers. 8) Ability to manage long-term, short-term, economy, overflow, and event parking from the parking office located at the Sherman Plaza Garage. 9) High-speed real-time central credit card processing. 10) Ability to support remote workstations. 11) Comprehensive revenue, transactions, and car count data processing and reporting system. 12) Cloud-based validation program. 13) Keycard and validation tracking system and database. 14) Keycard readers include RFID, HID proximity, chip, and a magnetic stripe for different formats and functions. For example, Hotel encoding for guests; Validation integration with businesses. 15) Database module that enables exporting data in different formats, including but not limited to Microsoft Office (Excel or Word) or PDF format for reporting and future developing purposes. 16) Mobile application utilization for Apple and Android devices. SKIDATA is the sole manufacturer of the equipment and proprietor of the programming that governs the equipment. Skidata direct servicing is the only option to ensure the City continues to have reliable equipment while minimizing any potential revenue loss by inoperable Page 2 of 28 A9.Page 146 of 226 equipment. SKIDATA will subcontract with Mid-America for operations. This is a one-year contract with one year option to renew. Attachments: 9-R-22 Authorizing CMO to Sign Professional Services Agreement with Skidata Page 3 of 28 A9.Page 147 of 226 1/14/2022 9-R-22 A RESOLUTION Authorizing the City Manager to Execute the Professional Services Agreement with Skidata WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of the Illinois Constitution, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, SKIDATA is a company that specializes in providing parking management and technology services to its clients; and WHEREAS, the City of Evanston desires to enter into an agreement with SKIDATA for parking operational technologies and services. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, on behalf of the City, the Agreement (the “Agreement”), attached as Exhibit 1, by and between the City of Evanston and SKIDATA SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions or terms of the Agreement with SKIDATA as may be determined to be in the best interest of the City. Page 4 of 28 A9.Page 148 of 226 9-R-22 ~2~ SECTION 3: This resolution, 9-R-22, shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Adopted: ________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 28 A9.Page 149 of 226 CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Parking Access and Revenue Control Systems (“the project”) THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 1 day of January, 2022, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and SKIDATA with offices located at 120 Albany Street, Tower II, Suite 750, New Brunswick, NJ 08901 (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $75,840. I.COMMENCEMENT DATE Consultant shall commence the Services on January 24, 2022 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II.COMPLETION DATE Consultant shall complete the Services by January 23, 2023. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III.PAYMENTS City shall pay Consultant those fees as provided here: Payments shall be made as set forth in Exhibit A – Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. 1 Revised 3-13 Page 6 of 28 A9.Page 150 of 226 IV.DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A. Services may include, if any, other documented discussions and agreements that are included in the Consultant quote (Exhibit B). V.GENERAL PROVISIONS A.Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this 2 Revised 3-13 Page 7 of 28 A9.Page 151 of 226 Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by the City, any of its departments and/or OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B.Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C.Breach/Default. Any one of the following events shall be deemed an event of default hereunder by Consultant, subject to Consultant’s right to cure: A.Failure to perform the Services as defined in Paragraph A above and contained within Exhibit A; B.Failure to comply with any other of the General Provisions contained within this contract. Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its own expense, including completion of Services or the replacement or termination of any agent, employee, or sub-contractor as a 3 Revised 3-13 Page 8 of 28 A9.Page 152 of 226 result of any violation of the General Provisions contained herein. D.Remedy. City does not waive any right to exercise any option to cure any breach or default on the part of contractor, including but not limited to injunctive relief, an action in law or equity or termination of this Agreement as outlined in Paragraph E of this section E.Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. F.Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City, including but not limited to all policies and work rules applicable to City employees while on City property such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. Consultant shall certify that its agents, employees and subcontractors are in compliance with City work rules applicable to City employees while on City property. Failure to certify or violation of work rules is subject to the Default provisions of Paragraph C. G.Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as 4 Revised 3-13 Page 9 of 28 A9.Page 153 of 226 shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. H.Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. I.Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. J.Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. K.Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such 5 Revised 3-13 Page 10 of 28 A9.Page 154 of 226 indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. L.Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services 6 Revised 3-13 Page 11 of 28 A9.Page 155 of 226 hereunder: (1) worker ’s compensation in statutory limits and employer ’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. M.Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. 7 Revised 3-13 Page 12 of 28 A9.Page 156 of 226 Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. N.Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. O.No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. P.Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. Q.Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or 8 Revised 3-13 Page 13 of 28 A9.Page 157 of 226 under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. R.Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. S.Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. T.Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. U.Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. V.Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. 9 Revised 3-13 Page 14 of 28 A9.Page 158 of 226 W.Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. X.Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI.EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A.That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B.That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII.SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A.The illegality of sexual harassment; B.The definition of sexual harassment under State law; C.A description of sexual harassment utilizing examples; D.The Consultant’s internal complaint process including penalties; 10 Revised 3-13 Page 15 of 28 A9.Page 159 of 226 E.Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F.Protection against retaliation as provided to the Department of Human Rights. VIII.CONSULTANT CERTIFICATIONS A.Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B.Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C.If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D.Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4). E.In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F.Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G.If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H.Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. 11 Revised 3-13 Page 16 of 28 A9.Page 160 of 226 IX.INTEGRATION This Agreement, together with Exhibits A, B, and C sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: _______________________ FEIN Number: _______________ Date: _____________________ Date: _______________________ 12 Revised 3-13 Page 17 of 28 A9.Page 161 of 226 EXHIBIT A – Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and SKIDATA, 120 Albany Street, Tower II, Suite 750, New Brunswick, NJ 08901 (“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: I.COMMENCEMENT DATE: January 24, 2022 II.COMPLETION DATE: December 23, 2023 with one year option to renew III.FEES: $75,840 IV.SERVICES/SCOPE OF WORK: SKIDATA will subcontract with Mid-American, to support, but is not limited to, the following parking operational technologies and services: 1) Barcode tickets that can be read by machine. 2) Ticket In/Credit Card Out (at exit lane credit card pay station) integrated with License Plate Recognition (LPR) Technology. 3) Pay-on-foot machines at all current and proposed locations. 4) All pay-on-foot machines must be able to accept credit card (chip technology) and/or other electronic payment methods. 5) All pay-on-foot machines that accept cash revenue must be able to provide change. 6) All pay-on-foot machines and/or exit lanes must include barcode reader to support prepaid event parking. 7) Pinhole cameras and intercom systems in all pay-on-foot machines, entrances and exit lanes; Keycard access system for monthly, debit, and frequent parkers. 8) Ability to manage long-term, short-term, economy, overflow and event parking from the parking office located at the Sherman Plaza Garage. 9) High speed real-time central credit card processing. 10) Ability to support remote workstations. 11) Comprehensive revenue, transactions and car count data processing and reporting system. 12) Cloud-based validation program. 13) Keycard and validation tracking system and database. 14) Keycard readers including RFID, HID proximity, chip and magnetic stripe for different formats and functions. For example: Hotel encoding for guests; Validation integration with businesses. 15) Database module that enables exporting data in different formats, including but not limited to, Microsoft Office (Excel or Word) or PDF format for reporting and future developing purposes. 16) Mobile application utilization for Apple and Android devices. Dated: ______________ 13 Revised 3-13 Page 18 of 28 A9.Page 162 of 226 EXHIBIT B – Skidata Quote 14 Revised 3-13 Page 19 of 28 A9.Page 163 of 226 SKIDATA Expert Services SKIDATA.Care Pack Business segment: CA, PA | Country: USA | Sales Manager: CUSTOMER details: Company: City of Evanston IL Contact person: Department: Parking Division Street, no.: E-mail: Zip/place: Phone: SITE A details (place of operation): Site name: Sherman Plaza Garage, Church Ave Garage, Maple Garage Site number: Contact person: Street, no.: E-mail: Zip/place: Phone: Installed products: Appendix B: site A details SKIDATA.CARE PACK MODULES SERVICE NAME WARRANTY (First Year) BASIC EXTENDED PREMIUM E V I T C A E R Coverage period MON to FRI 08AM to 5PM MON to FRI 08AM to 5PM MON to FRI 07AM to 7PM MON to SUN, 24 Hr Time to support remote [Hr] [Cri cal, Major, Moderate, Minor] 8/24/48/48 8/24/48/48 4/8/24/24 2/4/8/8 Time to support onsite [Hr] [Cri cal, Major, Moderate, Minor] 24/72/72/72 24/72/72/72 24/48/72/72 8/24/48/4 8 Service labor Not included Not included Incidents Incidents + Requests E V I T N E V E R P Hardware Maintenance Not included Quarterly Quarterly Quarterly So ware Maintenance Included Included Included Included Training Not included Not included Annual 4 Hr Annual Full day Performance Review Call history export Call history export Quarterly Monthly S T R A P Spare Parts, excl. wear and tear Included Not Included Not Included Not Included ANNUAL MODULE PRICE Incl. in project $ 21,600 $ 29,820 $ 48,000 Page 20 of 28 A9.Page 164 of 226 SKIDATA AG © 2018 Version 3.0 Page 1 The accompanying appendices are an integral part of this contract. Location: Date: Customer SKIDATA, Inc. ___________________ ____________________ Signature Signature ___________________ ____________________ Print Print SKIDATA Legal Entity ADDITIONAL OPTIONS SERVICE NAME ANNUAL OPTION PRICE Spare Parts.Care $ 22,200 Protect.Care (An Virus) $ 1,740 Upgrade.Care $ 22,080 Updates – PCI $ Included YOUR SKIDATA.CARE PACK SELECTED SKIDATA.CARE MODULE: EXTENDED SELECTED SKIDATA.CARE ADDITIONAL OPTIONS: ☒ Spare Parts.Care ☒ Protect.Care (Anti Virus as a Service) ☒ Upgrade.Care ☐ ANNUAL PRICE (MODULE PRICE + OPTIONS): $75,840 = $29,820 (Extended Care) + $22,200 (Parts) + $1,740 (Antivirus) + $22,080 (Upgrade Care). The annual price will be adjusted according to the consumer price index. GENERAL AGREEMENTS Contract commencing: 1/3/2022 Contract payment: MONTHLY IN ADVANCE Page 21 of 28 A9.Page 165 of 226 SKIDATA, Inc. 120 Albany Street, Tower II, Suite 750 New Jersey 08901 Appendix Appendix A: Service description Appendix B: Site details Appendix C: Service price list Appendix D: Service Conditions SKIDATA AG © 2018 Version 3.0 Page 2 SKIDATA Expert Services SKIDATA.Care Pack: Appendix A Service description SKIDATA technicians are available if you need them. Within the agreed coverage period, the customer is able to contact SKIDATA via telephone, e-mail or customer portal to get functional support. • Each support case will be registered and handled according to standardized processes. • Per support case via Help Desk, a support time of 15 minutes is included. • Additional support will be charged according to the ‘SKIDATA Expert Services Price List’ or is covered by the service agreement. • Within the defined coverage period of the selected option no supplements (weekend- or nightwork) will be charged. • Within the defined coverage period of the selected module the agreed ‘time to support remote’ and the ‘time to support on-site’ values are valid. • The Help Desk may only be called by customer employees who have been trained to use SKIDATA systems. Within the agreed coverage period, each incident will be prioritized and handled according to the agreed classification. Incidents are classified into four categories. These categories are explained below. The values within the overview grid represent hours. Example: 8/24/48/48. The first figure is valid for the classification level ‘Critical’, the second for ‘Major’, the third for ‘Moderate’ and the fourth for ‘Minor’. Explanation of incident classification Critical: the contractually agreed use is impossible or unreasonably restricted and the error materially affects the Principal’s business processes. Major: the contractually agreed use is very restricted and the error materially affects the SERVICE COVERAGE PERIOD TIME TO SUPPORT ONSITE & TIME TO SUPPORT REMOTE Page 22 of 28 A9.Page 166 of 226 Principal’s business processes, however, the Principal is still able to continue to work in a restricted manner. Moderate: the contractually agreed use is slightly restricted and the error slightly affects the Principal’s business processes, however, the Principal is still able to continue to work in a slightly restricted manner. Minor: Incidents which do not fall into any other category. The classification of incidents is done by SKIDATA in agreement with the customer. SKIDATA AG © 2018 Version 3.0 Page 3 Prioritization times Time to support remote: Time between the notification of an incident by the customer or the detection of an incident by SKIDATA and the time until SKIDATA starts troubleshooting remote. Time to support on-site: Time between the notification of an incident by the customer or the detection of an incident by SKIDATA and the arrival at the site where the incident is detected, if it cannot be fixed by means of remote access or telephone support. The figure below shows the prioritization times: time to support remote time to support on-site time customer notifies / SKIDATA detects incident incident classification start remote support optional incident re classification start on-site support end troubleshooting Figure: visualization of prioritization times Within the agreed coverage period, different types of service labor activities can be included. Service labor activities are divided into three types which are described below. SKIDATA is committed to the high-quality training and know-how of its service personnel. Each service technician is obliged to complete a three-level training program with a final examination. Incidents Incident management is performed by a logical, systematic search for the cause of a problem SERVICE LABOR Page 23 of 28 A9.Page 167 of 226 so that the device or process is ready for operation again after the solution. Service requests Service requests are plannable activities to change the behavior and functionality of the access system. SKIDATA AG © 2018 Version 3.0 Page 4 Service on third party equipment Third party equipment is hardware and software not provided by SKIDATA but related to the functionality of the access system. Third party equipment covered by the agreement must be listed within appendix B. To provide effective troubleshooting, SKIDATA’s service is organized in local and central service teams. All service engineers are connected with central technical (CTS) support at SKIDATA headquarters and with the world wide acting R&D teams. CTS is based in Europe and in Texas. Troubleshooting is generally done remotely. If remote troubleshooting is not possible, SKIDATA reserves the right to carry out a service visit on-site to handle the incident. Excluded labor activities: • Troubleshooting of issues caused by misconduct of customer employee or operators • Troubleshooting of issues caused by force majeure Required spare parts will be invoiced if the option ‘Spare Parts.Care’ is not part of this agreement. Hardware maintenance is a preventive maintenance and includes the inspection, cleaning, and adjustment of hardware components as well as the execution of test runs necessary for proper operation. The costs of labor and travel are included. Hardware maintenance is classified into Level 1 and Level 2 activities. Level 1 activities: Cleaning and visual inspection Level 2 activities: Maintenance according to inspection plan, replacement of wear parts if necessary. A detailed list of activities is available on request. Required spare parts will be invoiced if the option ‘Spare Parts.Care’ is not part of this agreement. Software maintenance is a preventive maintenance and includes selected checks of the SKIDATA software and operating system. The costs of labor and travel are included. Software maintenance is classified into Level 1 and Level 2 activities. Level 1 activities: Patching (operating system, SKIDATA software) Level 2 activities : Database maintenance (archiving, indexing, log-file check, maintenance plan), updates within the same SKIDATA software release A detailed list of activities is available on request. Use your SKIDATA system efficiently! The better you know your SKIDATA system, the more HARDWARE MAINTENANCE SOFTWARE MAINTENANCE TRAINING Page 24 of 28 A9.Page 168 of 226 efficiently you can use it! For this reason, we pass on our knowledge to you in structured training sessions at our training locations. Training is available in three different types which are described below. Annual 4 Hr The service agreement includes four hours of training per year. SKIDATA AG © 2018 Version 3.0 Page 5 Annual full day The service agreement includes one full day of training per year. A full day means from 08 am to 05 pm. Bi-annual full day The service agreement includes two full days of training per year. A full day means from 08 am to 05 pm. All trainings will be performed at an SKIDATA training location. The training program will be defined upfront according to the needs of the customer. If training is part of the service agreement attendance is required by the primary customer team. Otherwise the agreed reaction times cannot be guaranteed. SKIDATA offers different levels of performance reviews to analyze the performance of SKIDATA’s service delivery. Within the Premium Plus module also a total cost of ownership plan is included. The following performance review types are available. Call history export On request a summary of logged service calls will be provided. The summary is an export of SKIDATA’s service management application. Quarterly report SKIDATA provides proactive a summary of logged service calls per quarter. The summary is an export of SKIDATA’s service management application. It includes the fulfillment level of the agreed SLAs and shows basic performance statistics. Monthly report SKIDATA provides proactive a summary of logged service calls per month. The summary is an export of SKIDATA’s service management application. It includes the fulfillment level of the agreed SLAs and shows basic performance statistics. The option ‘SPARE PARTS.CARE’ extends the service agreement with the supply and installation of spare parts. Spares repaired by SKIDATA are refurbished and fully functional. Excluded from the scope of delivery are spare parts which have been damaged by improper use, vandalism or weather conditions. Wear and tear parts are excluded from the scope of delivery: • Sheer bolts • Barrier arms • Short term tickets PERFORMANCE REVIEW SPARE PARTS.CARE Page 25 of 28 A9.Page 169 of 226 • Backup batteries for UPS SKIDATA AG © 2018 Version 3.0 Page 6 The option ‘PROTECT.CARE extends the service agreement with the installation and operation of an SKIDATA qualified anti virus solution. All SKIDATA products with Microsoft Windows ® based operating systems should be equipped with an anti-virus service agent. The agent communicates via the Internet with the central anti virus service to get the latest security updates (patterns). The agent protects against malicious software infection, detects potential threats, and removes them to prevent system downtime. The option ‘UPGRADE.CARE’ extends the service agreement with regular upgrades of the management software of the SKIDATA access solution. Upgrade means the transition from one major release to the subsequent one. It usually contains some major new features as well as basic enhancements that extend the functionality of software or hardware. The upgrade includes the required SKIDATA software licenses, the preparation of the upgrade and the installation of upgrade. SKIDATA has a special focus to minimize the downtime of the access solution during the upgrade. A prerequisite for the ‘Upgrade.Care’ option is an access solution with a supported management software (Parking.Logic, Freemotion.Logic, Handshake.Logic) installed. SKIDATA AG © 2018 Version 3.0 Page 7 SKIDATA Expert Services SKIDATA Care Pack: Appendix B Site details PROTECT.CARE (ANTI VIRUS SERVICE) UPGRADE.CARE Page 26 of 28 A9.Page 170 of 226 SKIDATA AG © 2018 Version 3.0 Page 8 SKIDATA Expert Services SKIDATA Care Pack: Appendix C Service price list Dispatch charge: $95 $0 with contract Product: installation date: SKIDATA hardware: (24) Power.gates (40) Barrier gates (6) Power Cash POF (5) EasyCash POF (4) Manual Pay Stations (3) Work Stations SKIDATA software: Parking.Logic Third party products: TagMaster Commend Intercom 3C credit card terminals Quercus LPR cameras Pricebook Customer Hour rate HW Hour rate SW Overtim e Weekend and Holiday (08:00 – 17:00) (08:00 – 17:00) US – List Price 1 With contract $145 $145 +100% 125% US – List Price 2 Without contract $175 $175 +100% 125% Page 27 of 28 A9.Page 171 of 226 SKIDATA AG © 2018 Version 3.0 Page 9 Page 28 of 28 A9.Page 172 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: Edgar Cano, Acting Public Works Director Subject: Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required), 7 -12- 11 (Right of Access; Inspections, Repairs, and Replacement), 7-12-14- 1(Wasting Water; Procedure), 7-12-16-7 (Violations) & 7-12-6-3 (Setting, Repairing, Removing Meters). Date: January 24, 2022 Recommended Action: The City Manager recommends City Council adoption of Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of Waterworks System), 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required), 7-12-11 (Right of Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting Water; Procedure), 7-12-16-7 (Violations), & 7-12-6-3 (Setting, Repairing, Removing Meters). Council Action: For Action Summary: This ordinance modifies the city code concerning the city waterworks system. Specifically, the ordinance modifies the city code as follows: • 7-12-1 (Control of Waterworks System): This section was last amended during 2012 to include the Utilities Department. As a result of the Utilities Department being reorganized in 2015 and is now the Water Production Bureau and part of the Public Works Agency, reference to the Utilities Department is being removed from this section of the city code. This section no longer references a particular Department but shall be under the control of the City Manager, or his/her designees. • 7-12-4-2 (Installation and Maintenance of Service Pipe From Tap to Fixtures): This section was last amended during 2018 & 2021. Previous amendmen ts included A10.Page 173 of 226 language under Part D "Lead Service Line Replacement Program and Annual Water Main Replacement Program" that provided community members with both loan and grant assistance to cover the plumbing expenses associated with the replacement of his/her individual lead water service pipe in conjunction with the City's Annual Water Main Replacement Program. The grants were made available to those individuals that are included along the water main replacement project occurring on the residential property owner's block located in a census block group which is in a primarily residential neighborhood where 51% or more of the community members have incomes that do not exceed 80% of the Area Median Income and the property is an owner-occupied single- family home or two-flat, and his/her water service line is lead and connects to the water main being replaced. The loans were made available to community members that live outside of the census block areas. This amendment will remove Part D in it's entirety as a result of the City replacing the entire lead service line from the tap at the water main in the street to the water meter inside the property at no cost to the property owner due to the new Lead Service Line Replacement and Notification Act, signed by Governor JB Pritzker on August 27, 2021. • 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe When Repairs or Major Renovations are Required): This section was last amended during 2012. This amendment includes lead (iron and steel pipe already existed) as a servic e pipe material that shall be replaced in it it's entirety from the home to the water main during repairs and renovations. Second, this amendment includes new language that states regardless of the location of the leak, the City of Evanston will be respons ible for the replacement of the service line from the service valve to the water meter. The City will have several pre-qualified plumbing contractors that will provide quotes to replace the private side of the lead service line from the parkway valve to the meter in the property. The contractor that provides the lowest quote will be awarded the work. Third, the amendment includes language regarding the property owners responsibility to provide a minimum of seven feet of clearance from any and all permanent or temporary obstacles excluding foundation or exterior walls in order to perform a lead service line replacement. • 7-12-11 (Right of Access; Inspections, Repairs, and Replacement): This section was last amended during 2012. This amendment includes the right of access to perform an inspection during repairs, and replacements of drinking water service pipes and to ascertain whether there is a cross connection (a cross connection is a point in a plumbing system where the potable (drinking) water supply is connected to a non- potable source. Pollutants or contaminants can enter the drinking water system through uncontrolled cross connections when back flow occurs.) • 7-12-14-1(Wasting Water; Procedure): This section was last amended during 2012. The current City Code requires the property owner to perform necessary repairs to their water service pipe as a result of a leak to prevent wasting water that is supplied from the City waterworks. In addition, if the property owner fails to repair the leak following notice to do so by the City the water supply can be turned off until such repairs are completed. This amendment provides language that also empowers the City of assess penalties for violating the Code. There have been situations where leaks occur and the City cannot turn off the water due to tenants living in the property and the owner refuses to make the required repair. In these type of situations assessing penalties provides an alternate enforcement option. The penalties include the following: o The first violation is a written notice of first offense. o The second violation is a fine of one hundred dollars ($100.00). Page 2 of 11 A10.Page 174 of 226 o The third and any subsequent violation is two hundred fifty dollars ($250.00). o The fourth and any subsequent violation is five hundred dollars ($500.00 ). • 7-12-16-7 (Violations): This section was last amended during 2012. This amendment includes assessing penalties in situations where the property owner is required to install, test, maintain and repair a cross connection control device but has failed to d o so after receiving notice from the City. The penalties assessed under this Section are the same as in Section 7-12-14-1. • 7-12-6-3 (Setting, Repairing, Removing Meters): This section was last amended during 2012. This amendment includes language that requires pit meters that are located in the property owners yard, parkway or sidewalk to be relocated inside a building location that will be kept sufficiently warm to prevent freezing of the meter and supply line during lead service line replacements. Attachments: Ordinance 1-O-22 Page 3 of 11 A10.Page 175 of 226 10/26/2021 1-O-22 AN ORDINANCE Amending Title 7 of the City Code Concerning City Waterworks System NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 7-12-1 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 7-12-1. – CONTROL OF WATERWORKS SYSTEM. The waterworks system of the City, comprising the water mains, pumping station, intake pipes, filtration plant, grounds, buildings and appurtenances thereto, shall be under the control of the City Manager, or his/her designees. (A) Utilities Department. There is hereby established an executive department of the Municipal government of the City which shall be known as the Department of Utilities. (B) Head of Utilities Department. The Director of Utilities shall be the head of the Utilities Department and shall have charge of all branches of the Municipal service which are placed under the supervision, direction or control of the waterworks system and the sewer system within the City. (C) Public Improvements. The Director of Utilities, subject to the ordinances, grants and powers of the City, shall have charge of all public improvements commenced, or to be commenced by the City; he/she shall have authority to regulate and control the manner of the laying down of gas pipe, water pipe, steam pipe or other pipes, conduits, sewers and drains authorized by the ordinances or grants of the City. SECTION 2: Section 7-12-4-2 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 7-12-4-2. – INSTALLATION AND MAINTENANCE OF SERVICE PIPE FROM TAP TO FIXTURES (A) Service Pipe Requirements. Page 4 of 11 A10.Page 176 of 226 1-O-22 ~2~ 1. Every person desiring to be supplied with water from the City water system shall, at his/her own cost and expense, lay the service pipe from the tap in the main to the fixtures or outlets he/she desires supplied. 2. No such service pipe hereafter laid shall be less than one (1) inch in diameter between the main and the shutoff box, and from the shutoff box to the water meter. 3. The owner of the premises supplied with water shall keep the service pipe in repair from the service valve located in the shutoff box to the outlets, including all fixtures supplied through such pipe, at his/her expense. (B) Notice To Repair. If any such person shall permit any such pipe after the service valve to become broken or out of repair so that the water is wasted thereby, the City Manager, or his/her designees may, after two (2) days' notice in writing to such person to repair such pipe, turn off the water from such premises. Whenever the water is so turned off, it shall not be turned on again until the pipe and appurtenances on such premises, or in the buildings thereon, have been placed in proper repair. The notice herein provided for may be served by personal service upon the owner or by mailing such notice to the person in possession, charge or control. (C) Voluntary Lead Service Line Replacement Program. 1. The City offers a program where it may share the cost of replacing a lead service line with residential property owners. The residential property owner must first replace the water service line running from his/her home to the valve located in the parkway. This work must be done by the homeowner at his/her expense. Once this work is satisfactorily completed, the City will replace the water service line running from the connection point in the parkway to the connection at the water main located in the street. 2. This voluntary program will only replace a lead water service line. All new water service lines must be the exact size as the existing water service lines. 3. If the property owner increases the size of the water service, they can only do so at his/her sole expense, and are responsible for the quality of the work performed. A property owner increasing/upgrading the size must replace the entire length of the water service line running and connecting from the home to the water main. 4. 3. The property owner must hire a licensed plumber to perform the water service line replacement between the house and the parkway valve. The City will not be responsible for the means and methods of any of the residential property owner's work, or the work done by the owner's agents/contractors. 5. 4. The property owner's plumber must obtain a permit from the City's Community Development Department prior to performing the work. As part of the permit application, the plumber must indicate that it will replace the shutoff valve (curbstop Page 5 of 11 A10.Page 177 of 226 1-O-22 ~3~ and B-box) located in the parkway. Once the property owner's portion of the water service line and shutoff valve is replaced, the City will schedule the replacement of the lead water service connecting from the valve in the parkway to the water main. Completion of the work depends upon the operational needs of the City and other work performed by the City's water distribution employees. (D) Lead Service Line Replacement Program And Annual Water Main Replacement Program. 1. As part of the City's water main replacement program, the City will replace the portion of the water service pipe from the water main to the service valve. This replacement will be done at the City's expense. If City's water main replacement project occurs on the residential property owner's block, and his/her water service line is lead and connects to the water main being replaced, the City may offer a loan to the property owner for the plumbing expenses associated with the replacement of his/her individual lead water service pipe. The loan may be provided at the residential property owner's request. If the City's water main replacement project occurring on the residential property owner's block is in a census block group which is in a primarily residential neighborhood where fifty-one percent (51%) or more of residents have incomes that do not exceed eighty percent (80%) of the area median income and the property is an owner-occupied single-family home or two-flat, and his/her water service line is lead and connects to the water main being replaced, the City may offer a grant to the property owner for the plumbing expenses associated with the replacement of his/her individual lead water service pipe. The grant may be provided at the residential property owner's request. 2. The loan and/or grant funding will disburse from the City's Water Fund. The money provided by the grant or loan for the replacement of the lead service pipe will not exceed the plumbing costs associated with the replacement of the individual lead water service pipe. 3. The loan repayment will be charged as a one hundred dollar ($100.00) per month (two hundred dollars ($200.00) every two (2) months) charge that will appear on the property owners bi-monthly City water utility bill. All loan repayment amounts or loan service fees are in addition to all other regular City utility bill charges. 4. The property owner must hire a licensed plumber to satisfactorily perform and complete the water service pipe replacement between the house and the parkway. The selected plumber must obtain a permit from the City's Community Development Department prior to performing the work. The City will not be responsible for the means and methods of any of the residential property owner's work, or the work done by the owner's agents/contractors. Page 6 of 11 A10.Page 178 of 226 1-O-22 ~4~ 5. To be eligible for loan or grant consideration under this Subsection, a residential property owner must be current in paying any utility charges owed to the City. The property must have an operable AMR water meter. If a property owner fails to repay the loan balance, the City reserves the right to terminate water service or take other actions as provided for under the City Code or State law. SECTION 3: Section 7-12-4-3 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 7-12-4-3. – REPLACE IRON OR LEAD OR STEEL SERVICE PIPE WHEN REPAIRS OR MAJOR RENOVATIONS ARE REQUIRED. (A) Repairs. Service lines of iron, lead, or steel pipe material shall be replaced in their entirety from the home to the water main whenever any repairs to the line are needed. Regardless of the location of the leak, the property owner City of Evanston will be responsible for the replacement of the service line from the service valve to the water meter. Such new pipes shall be of the design, type and quality as required by the provisions of this Code and other ordinances of the City in effect at the time of such replacement. Where there exists any lead service pipe, it shall be the duty of the owners of the property to provide a minimum of seven (7) feet of clearance from any and all permanent or temporary obstacles excluding foundation or exterior walls. (B) Major renovation. Where there exists any iron, lead, or steel water service pipe to a property, it shall be the duty of the owner of the property undertaking a major renovation to replace the iron, lead, or steel water service pipe in its entirety. (C) Notice of replacement to replace. If any such property owner shall fail to replace any such iron, lead, or steel pipe, the City Manager, or his/her designees may, after two (2) days' notice in writing to such person to replace such pipe, turn off the water from such premises. Whenever the water is so turned off, it shall not be turned on again until the iron, lead, or steel pipe on such premises, has been replaced by the City or its authorized agent pursuant to its Section 7-12-11 right of access. The notice herein provided for may be served by personal service upon the owner or by mailing such notice to the person in possession, charge or control. SECTION 4: Section 7-12-11 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 7-12-11. - RIGHT OF ACCESS; INSPECTIONS, REPAIRS, AND REPLACEMENT. For the purpose of inspecting, repairing, or replacing pipes and fixtures and the reading of meters or ascertaining whether there is any waste of water or cross connection, the City Manager, or his/her designees, and the Police Department of the City shall have full access, between 7:00 a.m. and 6:00 p.m. to all parts of the building Page 7 of 11 A10.Page 179 of 226 1-O-22 ~5~ connecting with the distributing pipes of the City, or in any manner receiving water from such pipes. Any person in possession, charge or control of any building into which the City Manager, or his/her designees shall desire to make entry or to have access for the purposes herein specified, who shall refuse to permit such entry or access, or who shall do or cause to be done any act or thing for the purpose of preventing such entry or access, shall be subject to a fine of seven hundred fifty dollars ($750.00). For such violation and in order to correct same, the City Manager, or his/her designees may cause the water supply to be turned off until the access sought is permitted. SECTION 5: Section 7-12-14-1 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 7-12-14-1. - WASTING WATER; PROCEDURE. If it shall be found that there is an unreasonable or unnecessary waste of water in any building, structure or premises to which water is supplied from the City waterworks system, through or by means of a leak in any water pipe located in any such building, structure or in or on any such premises, the City Manager, or his/her designees shall cause the water supply to be turned off from such building, structure or premises unless such waste shall be stopped or shall cease after notice is given to the owner, occupant or person in possession, charge or control of such building, structure or premises to stop such waste. In case the water supply is turned off from any building, structure or premises on account of a neglect, failure or refusal of any person so notified to stop such leak, the water supply shall not again be turned on until the cost and expense to the City of turning off and again turning on such water supply shall have been paid by such owner, occupant or person in possession, charge or control. Nothing in this Section shall prohibit the City's right to turn off water service in the event of potential damage to properties and/or contamination of the water distribution system. Any person or entity found to have violated this subsection of the Code shall be guilty of an offense punishable as follows: 1. The penalty for a first violation is a written notice of first offense. 2. The penalty for a second violation is a fine of one hundred dollars ($100.00). 3. The penalty for a third and any subsequent violation is two hundred fifty dollars ($250.00). 4. The penalty for a fourth and any subsequent violation is five hundred dollars ($500.00). Page 8 of 11 A10.Page 180 of 226 1-O-22 ~6~ SECTION 6: Section 7-12-16-7 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 7-12-16-7. - VIOLATIONS. (A) The City Manager or his/her designee shall turn off the water service to any premises wherein any cross connection control device required by these regulations is not installed, tested, maintained and repaired as directed. Water service will be turned off to any property where it is found that the cross connection control device has been removed or bypassed, or if an unprotected cross connection exists on the premises. (B) Water service to such premises shall not be turned on until the owner has corrected or eliminated such conditions or defects in conformance with these regulations and the satisfaction of the City Manager or his/her designee and the required water turnon fee as specified in Section 17 of this Chapter has been paid. (C) The City of Evanston and any of its agents shall not be liable for any injury, damages or lost revenues which may result from termination of said water supply in accordance with the terms of this Chapter, whether or not said termination of the water supply was with or without notice. (D) The owner is responsible for back siphoned material or contamination through backflow, if contamination of the potable water supply system occurs through an illegal cross connection or an improperly installed, maintained or repaired device, or a device which has been bypassed. The owner must bear the cost of cleanup of the potable water supply system. (E) Any person found to be violating any provision of this Section may be served with written notice of the violation and providing a reasonable time limit for satisfactory correction thereof. The offender shall, within the period of time stated in such notice, permanently cease all violation. (F) Any person violating any of the provisions of this Chapter shall become liable to the City of Evanston for any expense, loss or damage occasioned by the City by reason of such violation, whether the same was caused before or after notice. (G) In addition to any liabilities incurred pursuant to this subsection, any person or entity found to have violated this subsection of the Code shall be guilty of an offense punishable as follows: 1. The penalty for a first violation is a written notice of first offense. 2. The penalty for a second violation is a fine of one hundred dollars ($100.00). Page 9 of 11 A10.Page 181 of 226 1-O-22 ~7~ 3. The penalty for a third and any subsequent violation is two hundred fifty dollars ($250.00). 4. The penalty for a fourth and any subsequent violation is five hundred dollars ($500.00). SECTION 7: Section 7-12-6-3 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 7-12-6-3. - SETTING, REPAIRING, REMOVING METERS. All meters shall be installed in a secure and protected area. A one-half-inch electrical metallic tubing raceway shall be installed to allow for the installation of wiring between the water meter and a remote reading device. The tubing shall be installed through the exterior wall of the building in a location approved by the City Manager, or his/her designees. The raceway shall be accessible from where it exits the building to the water meter location after building construction has been completed. The raceway shall be installed in accordance with the National Electrical Code. For all new construction, the water meter must be placed within five (5) feet of where the water service enters the building. The meter shall be placed in a building location that will be kept sufficiently warm to prevent freezing of the meter and supply line. To facilitate the repair/removal of the meter, the property owner must provide isolation valves and necessary plumbing appurtenances located on either side of the meter. It is the responsibility of the property owner to maintain and repair the isolation valves and appurtenances. For all lead service pipe replacements where the existing meter is located in a pit in the property owner’s yard, parkway, or sidewalk, the meter shall be moved and placed in a building location that will be kept sufficiently warm to prevent freezing of the meter and supply line. The water meter must be placed within five (5) feet of where the water service enters the building. To facilitate the repair or removal of the meter, the property owner must provide isolation valves and necessary plumbing appurtenances located on either side of the meter. It is the responsibility of the property owner to maintain and repairs the isolation valves and appurtenances. No person other than a duly authorized officer or employee of the Utilities Department shall set, repair or remove, or in any way interfere with any water meter installed in any building, structure or premises for the control of the water supply thereto. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 10 of 11 A10.Page 182 of 226 1-O-22 ~8~ SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 11 of 11 A10.Page 183 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Brian George, Assistant City Attorney Subject: Ordinance 8-O-22, Amending City Code Section 3-4-6(O) to Amend the Allowed Hours of Alcohol Sales Date: January 24, 2022 Recommended Action: The Liquor Commissioner and staff recommend City Council approval of Ordinance 8 -O-22, amending City Code Section 3-4-6(O) to amend the allowed hours of alcohol sales for Class O liquor license holders. Council Action: For Action Summary: Ordinance 8-O-22 amends City Code Section 3-4-6(O) to amend the allowed hours of alcohol service for Class O license holders. Currently, Class O liquor license holders are allowed to begin selling alcohol at 8 a.m. Ordinance 8-O-22 amends the City Code to allow Class O license holders to begin selling alcohol at 6 a.m. At the December 17, 2021 Liquor Review Control Board hearing, representatives of the Shell Station on Oakton Street, the on ly Class O license holder in Evanston, testified that they were allowed to sell alcohol at 6 a.m. during the declared state of emergency due to the pandemic in Evanston. With the state of emergency having ended, their allowed hours of alcohol sales reverted to 8 a.m. They requested that they be allowed to sell alcohol starting at 6 a.m. on a permanent basis, a change that is reflected in the ordinance. Legislative History: The Liquor Review Control Board approved the amendment to Section 3 -4-6(O) at its December 17, 2021 meeting. Attachments: Ordinance 8-O-22 Amending Section 3-4-6(O) to Amend the Allowed Hours of Alcohol Sales for Class O License Holders A11.Page 184 of 226 12/20/2021 8-O-22 AN ORDINANCE Amending City Code Section 3-4-6(O) to Amend the Allowed Hours of Alcohol Service NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class O of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: O Auto Service Station No Beer $2,000 $2,000 1 None 8 6 a.m. – 2 a.m. SECTION 2: Subsection 3-4-6(O) of the Evanston City Code of 2012, as amended, is hereby further amended) to read as follows: (O) Class O licenses, which shall authorize the retail sale of beer in automobile service stations as defined in Section 3-4-1 of this Chapter, and in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. 1. It shall be unlawful for a Class O licensee to sell a single container of beer unless the volume of the container is greater than forty (40) ounces or 1.18 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this subsection. 2. It shall be unlawful for a Class O licensee to sell a single container of wine unless the volume of the container is greater than 6.32 fluid ounces or 0.187 liters. 3. It is unlawful for the holder of a Class O license to sell any beer or wine between the hours of 2:00 a.m. and 8:00 a.m. 6:00 a.m. on any given day. Page 2 of 4 A11.Page 185 of 226 8-O-22 ~2~ 4. The retail sale of beer and wine area on the premises shall occupy no more than five hundred (500) square feet of floor space. 5. No sale of beer or wine shall be allowed to any patron who is occupying a motor vehicle at the time of sale. 6. No sale of beer or wine shall be allowed from a drive-in window or other similar opening in the licensed premises to any patron. The annual single payment fee for initial issuance or renewal of such license shall be two thousand dollars ($2,000.00). No more than one (1) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 3 of 4 A11.Page 186 of 226 8-O-22 ~3~ Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 A11.Page 187 of 226 Memorandum To: Members of the Planning and Development Committee From: Nicholas Cummings, Corporation Counsel Subject: Adoption of Resolution 6-R-22, Authorizing the City Manager to Execute a Contract with Daniel Lauber for Consulting Services to the Planning and Development Subcommittee Date: January 24, 2022 Recommended Action: Councilmember Kelly Recommends Adoption of Resolution 6-R-22, Authorizing the City Manager to Execute a Contract with Daniel Lauber for Consulting Services to the Planning and Development Subcommittee Funding Source: Funding for this work is not included in the current budget and a budget amendment would be required in the amount that the City Council determines that the not to exceed amount of the agreement should be valued at. Council Action: For Action Summary: In September 2021, the Planning and Development Committee formed a subcommittee to deal with specific housing policy in the City of Evanston. One issue, whether the City should define and how it defines "family" in the City Code is a consideration. Councilmember Kelly, chair of the Subcommittee, recommends the City engage the services of Daniel Lauber to consult on these issues. Attorney Daniel Lauber, a former 17‐year Evanston resident, planner and fair housing/zoning attorney has been reforming local zoning for community residences for people with disabilities in compliance with the nation’s Fair Housing Act while incorporating inclusive definitions of “family” into zoning codes without losing the legal ability to regulate community residences through zoning. His Analyses of Impediments to Fair Housing Choice for Naperville, the District of Columbia (twice), Lake County IL, Houston, Clark County NV, and Fairfax County VA have been praised as the “gold standard” that “raises the bar on what can be expected in an AI.” Coupled with his monograph “Ending American Apartheid,” he has developed comprehensive P1.Page 188 of 226 step by step guidance to achieve and maintain integrated neighborhoods long before “The Color of Law” was written. Mr. Lauber is particularly skilled at identifying the unintended consequences of development proposals, government policies, and ordinances, and at crafting rational, comprehensive, fact‐ based policies and practices that mitigate a city’s most challenging issues. He has been a leader within the planning profession nationwide in support of policies and practices to preserve and create affordable housing, facilitate racial and economic integration, and recognizing the social impacts of zoning and development proposals. As an Evanston resident, Mr. Lauber was deeply involved in solving landlord ‐tenant issues, preserving affordable housing in the face of condo‐mania (also on the national level; testifying to both houses of Congress and writing extensively), and preserving Evanston’s downtown in the face of efforts to turn it into a mall. The city of Evanston adopted many of his proposals made in the 1970s including landlord‐tenant rules, establishing single‐member city council wards, on‐street parking rules including for snow removal, preserving the Tallmadge street lights, and more. Mr. Lauber and his work have received four awards from the American Planning Association including the coveted Paul Davidoff Award “for demonstrating a sustained social commitment to advocacy planning in support of the needs of society’s less fortunate members” and an Illinois American Planning Association Chapter Award of Merit for “Program or Project of Unusually High Merit Performed Under Serious Budgetary, Staff, or Political Constraints.” Analysis: The proposed agreement establishes a not to exceed amount of $6,000 for production of a report to guide zoning for community residences and recovery communities in Evanston and $6,600 for the needed zoning amendments. The agreement also establishes an hourly rate of $300.00. However the agreement allows for a not to exceed cost exclusive of the report and zoning amendments and that amount has yet to be established. Attachments: 6-R-22 Authorizing CM to Execute Agreement with Daniel Lauber AR 1-11-22 Evanston-Lauber Draft Agreement Nov 12 2021 Page 2 of 7 P1.Page 189 of 226 1/11/2022 6-R-22 A RESOLUTION Authorizing the City Manager to Sign an Agreement with the Law Office of Daniel Lauber WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of the Illinois Constitution, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the Planning and Development Housing Subcommittee was tasked with examining the family definition within the City code, the City’s nuisance premise ordinance, landlord-tenant ordinance and rental licensing; and WHEREAS, the City of Evanston desires to enter into an agreement with the Law Office of Daniel Lauber for planning and legal technical assistance and guidance for the Evanston Planning and Development Housing Subcommittee. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest, on behalf of the City, the Agreement (the “Agreement”), attached as Exhibit 1, by and between the City of Evanston and the Law Office of Daniel Lauber. Page 3 of 7 P1.Page 190 of 226 6-R-22 ~2~ SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions or terms of the Agreement with the Law Office of Daniel Lauber as may be determined to be in the best interest of the City. SECTION 3: This resolution, 6-R-22, shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Adopted: ________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 7 P1.Page 191 of 226 City of Evanston Letterhead November 12, 2021 Daniel Lauber Law Office of Daniel Lauber 7215 Oak Avenue River Forest, Illinois 60305 Dear Attorney/Planner Lauber: This letter confirms that the City of Evanston is engaging you to provide planning and law technical assistance and guidance to the Evanston City Council’s Planning & Development Housing Subcommittee. This letter is intended to set forth our understanding as to the nature and scope of the services that you will provide, the fees for those services, the manner in which the fees for those services shall be determined, and the terms upon which payment will be made. 1.Scope of work of the Planning & Development Housing Sub-Committee. The sub- committee has been charged with examining at least the following subject areas: Family definition in city codes and occupancy requirements for residential units, Nuisance Premise Ordinance, Landlord Tenant Ordinance, and Rental Licensing The committee may expand its work beyond these subject areas including the review and revision of zoning provisions regarding community residences for people with disabilities and recovery communities — and how the definition of “family” interacts with the zoning regulations of these land uses. You will provide planning and legal technical assistance to the committee on those subject areas with which you feel you have adequate knowledge to provide competent assistance as well as providing insights and review of other matters before the subcommittee. You will identify unintended consequences of proposed policies and practices. 2.Nature of Consulting Services on Definition of “Family” and Community Residences and Recovery Communities. You will provide technical legal and planning assistance in accord with paragraph 1 above to the City of Evanston’s Planning & Development Housing Sub- Committee, as well as other city entities of the city’s choosing. Should the committee request it, your services may include, but are not limited to, conducting workshop(s) on this topic (virtually or hybrid if needed); review of data collected by city planning staff; production of a report to guide zoning for community residences and recovery Page 5 of 7 P1.Page 192 of 226 2 | P a g e communities in Evanston that will identify regulatory needs and approaches within the context of sound planning and zoning practices and principles as well as national fair housing and state requirements; collection of any essential data that city staff is unable to supply for this study; drafting amendments to the city’s zoning ordinance (and if needed, other ordinances) for community residences and recovery communities; testimony at public hearings (virtually if needed). The city will provide to you in searchable PDF or Word format the current, fully updated Evanston Zoning Ordinance, Housing Regulations, Evanston’s current relevant building and/or property maintenance code provisions, including, but not limited to, occupancy restrictions; data on the number and location of existing community residences for people with disabilities, if possible by type of disability served and other characteristics of the community residences and recovery communities (if any), as needed; in a timely fashion and to the extent feasible, highly legible maps showing the location of existing community residences and recovery communities (if any) by characteristics as needed; and all court decisions and settlements regarding the city’s zoning treatment of community residences for people with disabilities and/or recovery communities. The city understands that a study as described above would likely involve 15 to 20 hours of work not including workshops, public meetings and hearings, and 16 to 22 hours to draft polished zoning ordinance amendments and FAQs not including time for workshops and public meetings and hearings. 3.Nature of Consulting Services on Other Topics. You will provide technical planning and legal assistance and guidance on the other stated topics of the committee — and others that may be added to the subcommittee’s agenda — on which you conclude you have enough expertise to proffer competent assistance. 4.Material the City of Evanston Will Provide. The City of Evanston will provide in a timely manner all ordinances and code provisions in searchable electronic files as well as any research, reports, emails, and other written or audio-visual material the city has on these matters. 5.Fees and Costs for Services.You will charge on the basis of a home town discounted hourly rate of $300.00 for your professional time (travel time, if any, charged at half rate). While we do not anticipate you incurring the following expenses, the city will reimburse you for the actual cost of such expenses as delivery charges, photocopies, special postage (express mail, certified mail and the like), and computer research charges in accordance with City of Evanston policy. 6.Cost Not To Exceed. The cost of your services, excluding the study and zoning amendments specified in paragraph 2 above, may not exceed $__________ without approval in writing from the Corporation Counsel. The cost of the aforementioned study may not exceed $6,000 and the cost of the aforementioned zoning amendments may not exceed $6,600 without advance approval in writing from the Corporation Counsel. Page 6 of 7 P1.Page 193 of 226 3 | P a g e 7.Payment of Fees and Costs.You will submit invoices to us on a monthly basis. They will detail time spent and costs incurred, in accordance with the City’s billing requirements, which are as follows: Invoices must be itemized to specifically and concisely identify each task performed and should reflect the actual time spent on each task, using increments of an hour if necessary. Each billing entry must be sufficiently descriptive so the city can determine what professional service was provided and can assess the appropriateness of the related time charge. Any travel, per diem, mileage, or meal expenses, which may be reimbursable, must be approved in advance by the Corporation Counsel’s Office, and will be paid in accordance with the City of Evanston’s adopted standards. For all disbursements, the city requires copies of paid receipts, invoices, or other documentation acceptable to the city’s Finance Department. Such documentation must be sufficient to establish that the expense was actually incurred and necessary in the performance of the legal services provided. Before incurring any expenses greater than $100, such as the reproduction of a substantial amount of documents, consultant must obtain prior approval from the Corporation Counsel. The city will pay each invoice within one month of receiving the invoice. 8.Termination. The Corporation Counsel has the right to terminate this agreement upon written notice to you, and this termination shall become effective upon receipt of the written notice. You may terminate this agreement upon written notice to the Corporation Counsel, and this termination shall become effective upon receipt of the written notice. Upon termination by either party, you shall transfer all work in progress, completed work, and other materials related to the terminated work to the Corporation Counsel. You shall provide a final invoice to City which will pay it within one month. 9.Independent Contractor. You are, and shall be in the performance of all work, services, and activities for the City of Evanston, an independent contractor, and not an employee, agent, or servant of the city. This agreement constitutes the sole agreement between the parties. It may be amended by mutual consent in writing by both parties. Sincerely, _______________________ Accepted on November ___, 2021 by: Nicholas Cummings, Corporation Counsel Corporation Counsel ________________________________ Daniel Lauber, Attorney/Planner Page 7 of 7 P1.Page 194 of 226 Memorandum To: Honorable Mayor and Members of the City Council From: Nicholas Cummings, Corporation Counsel Subject: Adoption of Resolution 7-R-22 Amending City Council Rule 14.3 to Require the Mayor to Announce Mayoral Veto at the City Council Meeting Immediately Following the Veto Date: January 24, 2022 Recommended Action: The Rules Committee recommends adoption of Resolution 7 -R-22, amending City Council Rule 14.3 to require the Mayor to announce Mayoral veto at the next regular City Council meeting following said veto Council Action: For Action Summary: On October 19, 2021 Councilmember Reid made a referral requesting a requirement that the Mayor announce when the Mayor exercised their veto power at the next regular City Council meeting following the veto. City Code Section 1-6-4 outlines the veto authority and process. Under the current process, if the Mayor objects to the passage of any City Council resolution or motion that creates any liability against the City or provides for the expenditure or appropriation of City funds must be deposited with the Clerk and signed by the Mayor. If the Mayor does not agree or disapproves of the resolution or ordinance, the ordinance/resolution must be returned unsigned to City Council The passage. its of days (5) within objections written with along five resolution/ordinance and written objections will be on the agenda at the next regular meeting of the City Council to be reconsidered by the City Council. Failure of the Mayor to return the resolution or ordinance and written objections will result in the resolution/ordinance p assing in conjunction with state law, despite the Mayor's objections. 65 ILCS 5/5 -3-2. Recently, this process was invoked to veto Ordinance 109-O-21, as that Ordinance, although passed by City Council, was not in compliance with State law. R1.Page 195 of 226 At the December 6, 2021 Rules Committee Meeting, the Rules Committee directed staff to clarify the City Council Rules regarding the process of a vetoed item appearing on the next City Council agenda. Resolution 7-R-22 updates City Council Rule 14.3 to make it clear that an item that is disapproved, or vetoed by the Mayor will appear on the next City Council meeting agenda and specify why the item was disapproved. Legislative History: Resolution 7-R-22 was approved by the Rules Committee on January 19, 2022. Attachments: 7-R-22 Amending City Council Rule 14.3 Regarding Mayoral Veto Process AR 1-12-22 Page 2 of 4 R1.Page 196 of 226 1/12/2022 7-R-22 A RESOLUTION Amending City Council Rule 14.3 WHEREAS, the Rules Committee amends the City Council Rules and Organization of the City Council of the City of Evanston (“City Council Rules”) from time to time; and WHEREAS, the City Council must accept and adopt proposed changes of the City Council Rules; and WHEREAS, the Rules Committee considered changes to Rule 14.3 at its December 6, 2021 meeting; and WHEREAS, the Rules Committee recommends the revision of Rule 14.3. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1.Rule 14.3 of the City Council Rules is hereby added to read as follows: 14.3 All ordinances and resolutions passed by the Council shall be deposited with the City Clerk. The Mayor shall indicate approval of these by signing them. Those disapproved shall be returned to the Council accompanied by written objections at the next regular meeting occurring not less than seven (7) days after passage. The disapproved item will appear on the agenda at the next City Council meeting specifying the reasons the Mayor disapproved of the item. The Mayor may disapprove of any one or more sums appropriated in any ordinance or resolution making an appropriation, and, if so, the remainder shall be considered approved. However, the Mayor may disapprove entirely of an ordinance or resolution making an appropriation. If the Mayor fails to return any ordinance or resolution with written objections within the designated time, it shall be considered approved even though it lacks the Mayor’s signature. Page 3 of 4 R1.Page 197 of 226 7-R-22 ~2~ SECTION 2.That this Resolution 7-R-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 R1.Page 198 of 226 Memorandum To: Honorable Mayor and Members of the City Council From: Nicholas Cummings, Corporation Counsel Subject: Ordinance 9-O-22, Amending Title 2, Chapter 17 of the Evanston City Code to Allow for Members of the Reparations Committee to Receive Benefits from the Reparations Fund Date: January 24, 2022 Recommended Action: The Rules Committee Recommends Adoption of Ordinance 9-O-22 Amending Title 2, Chapter 17 of the Evanston City Code to Allow for Members of the Reparations Committee to Receive Benefits from the Reparations Fund Council Action: For Introduction Summary: In 2020, the City Council passed Ordinance 102 -O-20 creating the Reparations Committee. The Committee consists of three councilmembers and four members of the community. Members of this committee, like all members of any Board, Commission or Committee a re considered "covered persons" under the City's Ethics Code, 1-10-2. The City Code defines a "gift" as: Any money, fee, commission, credit, gratuity, thing of value including a discount, entertainment, hospitality, loan, forbearance, other tangible or intangible item having monetary value. This includes compensation of any kind including, but not limited to, cash, food and drink, or honoraria for speaking engagements related to or attributable to government employment or the official position of a covered person. Generally, covered persons are unable to receive anything of value, including gifts, related to their position, either as an elected official, employee, or an appointed person on a Board, Commission or Committee. This would create a barrier for Reparation s Committee members who may be eligible to receive benefits from the City's reparations fund. Currently, there is at least one member of the Committee who would be eligible to receive benefits as an "ancestor." To alleviate any potential ethical concerns, staff recommends amending the City Code to R2.Page 199 of 226 explicitly allow for Reparations Committee members to receive benefits from the Reparations Fund. Legislative History: Ordinance 9-O-22 was approved by the Rules Committee on January 19, 2022. Attachments: 9-O-22 Amending the City Code to allow Reparations Committee members to Receive Benefits of Reparations Fund Page 2 of 4 R2.Page 200 of 226 1/24/2022 9-O-22 AN ORDINANCE Amending Portions of the City Code Codifying the Reparations Committee NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 2, Chapter 17 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended to add a new section and shall read as follows: 2-17-6. – ABILITY TO BENEFIT FROM CITY REPARATIONS PROGRAM. Benefits arising out of the City’s Reparations Fund shall not be considered a “gift” as defined by Title 1, Chapter 10, Section 2 of this Code. Committee members and any members of their household as defined by Title 1, Chapter 2, Section 2 of this Code, that are eligible to receive benefits from the City’s Reparations Fund shall be able to receive those benefits. Notwithstanding the provisions of this section, Committee members remain subject to all other requirements the City’s Ethics Code. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance shall be in full force and effect upon its passing at a regularly scheduled City Council meeting. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 3 of 4 R2.Page 201 of 226 32-O-21 ~2~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 R2.Page 202 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Housing and Community Development Committee From: Ana Elizarraga, Housing & Economic Development Analyst CC: Johanna Nyden, Community Development Director; Sarah Flax, Housing and Grants Manager; Marion Johnson, Housing and Economic Development Analyst Subject: Approval of Renewal Contract for Landlord-Tenant Services with Metropolitan Tenants Organization and Lawyers' Committee for Better Housing for January 1, 2022 - December 31, 2022 Date: January 24, 2022 Recommended Action: The Housing and Community Development Committee and staff recommend City Council authorize the City Manager to execute a renewal contract with Metropolitan Tenants Organization (MTO) and Lawyers’ Committee for Better Housing (LCBH) for landlord-tenant services in a not to exceed amount of $61,800. Funding Source: The funding source is the City’s Affordable Housing Fund, 250.21.5465.65497. The Affordable Housing Fund currently has an unallocated cash balance of approximately $2.6 million. Council Action: For Action Summary: The City has contracted with MTO and LCBH for landlord -tenant services since 2018. The collaboration between MTO and LCBH results in greater efficiency in service delivery, reduced administrative time spent on intake of clients, and improved data collectio n and reporting. MTO’s hotline provides the first line of contact and can address simple issues. MTO acts as a liaison between tenants and attorneys and can refer more complex cases to LCBH for direct legal services. The most recent contract was for a 15-month period from October 1, 2020 through December 30, 2021 for a not-to-exceed amount of $87,500, which included $58,500 for basic services and $29,000 for additional services to be billed as incurred. This contract covered 15 months HC1.Page 203 of 226 so that the period of service at renewal would align with the City's fiscal year to facilitate budgeting. Between January 1, 2021 and December 31, 2021, MTO has handled 411 cases, averaging 34 per month. The heatmap (see attached) shows the distribution of the calls throughout the City of Evanston. In addition, MTO/LCBH held online workshops, one for renters and one for landlords/property managers, to provide guidance for tenants and landlords on changes due to COVID-19 that were recorded and are posted on the City's Landlord and Tenant Resources webpage. To date for 2021, the City has paid $46,800 to MTO/LCBH for landlord-tenant services. MTO/LCBH submitted an application for renewal of its contract with the City for a not to exceed amount of $61,800 and covers a 12-month period, from January 1, 2022 to December 31, 2022. The total contract of $61,800 for a 12-month period is divided into a base scope of work and additional services that will be provided as needed. Cases in the base scope have stayed stable over the last two years at an average of 34 per month, with seasonal peaks at over 50 per month (see attached reporting). Based on the current issues that include tenants unable to pay rent because of reduced income due to COVID-19 and the expiration of the moratoriums on evictions of those tenants, cases are not expected to decline. As a result, the funding request for the base scope of work is staying stable at $11,700 per quarter. Base Scope of Work - $46,800: $36,800 for MTO and $10,000 for LCBH, would be paid for in four quarterly installments of $11,700 in the month following each quarter (April, July, and October 2022, and January 2023). The following services are included: • Operating a free hotline for landlord-tenant inquiries Monday through Friday from 1-5 pm; for callers who call outside of those hours, MTO will return all calls within two business days. • Responding to landlord-tenant inquiries received through the City’s 311 system and the MTO hotline, estimated at 30-40 cases per month. • Delivering information and assistance to landlords and tenants, including help with writing letters, strategies on how to resolve issues through negotiations, and referrals to other sources. • Working with the City to maintain current landlord -tenant information on the City’s and MTO’s websites. • Coordinating at least two two-hour trainings for Evanston tenants and landlords. • Working with the City's Property Standards Division RENT program to provide at least one two-hour training for Evanston landlords and/or property managers. Additional Services - up to $15,000: would be billed to the City on a quarterly basis as incurred, but not to exceed $15,000 during the contract period. The following services are included: • Mediation between landlords and tenants would be provided at the hourly rate per the fee schedule (exhibit A) and billed based on actual hours and applicable reimbursable costs. Page 2 of 15 HC1.Page 204 of 226 • Tenant organizing would be provided at the hourly rate per the fee schedule (e xhibit A) and billed based on actual hours and applicable reimbursable expenses per building case, for buildings at which tenants are facing common problems such as a foreclosure, poor maintenance, building security concerns, health hazards, etc. • Legal representation for low-income Evanston tenants to avoid displacement through evictions and illegal lockouts would be provided and billed at $200 per hour, plus any reimbursable expenses associated with these cases. Due to funding made available by Cook County through the Cook County Legal Aid (CCLAHD), none of the $29,000 in the last contract for additional services have been expended. While the funding for CCLAHD is likely to be renewed in 2022, the $15,000 funding request for additional services provides a safeguard should those funds run out, expire, or additional needs arise. Legislative History: The Housing and Community Development Committee recommended approval of the 12 - month funding request from MTO/LCBH in a not to exceed $61,800 amount at its Janua ry 18, 2022 meeting. City Council approved the prior 15-month contract with MTO/LCBH in a not to exceed amount of $87,500 in September 2020. Attachments: 2021 MTO Landlord Tenants Services Report - Summary 2021 evanston-2021-heatmap (1) MTO Evanston Application 2022 2022 Exhibit A - Fee Schedule-sf.docx Page 3 of 15 HC1.Page 205 of 226 Date Dec-21 CITY OF EVANSTON TENANT-LANDLORD SERVICES REPORT Category Oct.Nov.Dec.Jan.Feb.Mar.Apr.May Jun.Jul.Aug.Sept.Total % of total Oct.Nov.Dec.2021 Total % of total Maintenance 6 12 3 6 9 6 6 13 4 2 10 9 86 20.33%5 9 9 88 21.41% Eviction 7 6 5 4 9 4 7 7 9 1 4 6 69 16.31%5 5 7 68 16.55% Notices 1 2 0 0 0 1 0 0 0 0 0 1 5 1.18%0 2 0 4 0.97% Disturbance 6 3 1 0 3 3 2 7 8 4 4 6 47 11.11%1 4 1 43 10.46% Security Deposits 1 2 0 0 1 2 6 3 1 5 3 24 5.67%3 3 0 27 6.57% Lease 6 10 3 5 7 14 13 9 13 2 7 12 101 23.88%1 2 14 99 24.09% Early Termination 9 5 3 5 3 4 2 2 5 3 2 2 45 10.64%3 2 3 36 8.76% Pests 0 0 0 0 0 0 0 0 0 4 2 0 6 1.42%0 0 0 6 1.46% Utilities 2 1 3 3 5 2 1 10 1 0 1 1 30 7.09%2 0 3 29 7.06% Subleases 0 0 0 0 0 0 0 0 0 0 0 0 0 0.00%0 3 0 3 0.73% Foreclosure Eviction 0 0 0 0 0 1 0 1 0 0 0 0 2 0.47%0 0 0 2 0.49% Lock Out 0 1 2 0 0 1 2 1 0 0 0 1 8 1.89%1 0 0 6 1.46% Total 38 42 20 23 37 38 39 53 41 16 35 41 423 21 30 37 411 Quarterly total 100 98 133 92 88 Monthly Averages 33 33 44 31 35 29 34 2019 2020 2021 Mediation cases 1 Summary: Eviction legal assistance CCLAHD Inquiries volume is on par with 2020 and higher than 2019 (+38%). Seasonal patterns have been changing year over year and likely depending on moratoria and policy changes. The top reasons for calls are staying with the new COVID-19 trends: Leases being #1, Maintenance being #2 and Evictions #3 . We are continuing to see a drop in maintenance calls, and more calls for evictions/lease issues. We are also seeing a some increase in calls related to disturbances since COVID-19. The large majority of calls (89%) is from tenants. Overall 2021 report is fairly similar to 2020 trends. Trainings 3 3 2 % of total Landlord initiated 10.90% Tenant initiated 88.56% Category Oct 2018 - Aug 2019 Total Oct 2019- Aug 2020 Total Oct 2020 - Aug 2021 Total 2019-21 % change 2020-21 % change Maintenance 98 92 77 -21.43%-16.30% Lease 99 77 89 -10.10%15.58% Eviction 29 65 63 117.24%-3.08% Early Termination 38 47 43 13.16%-8.51% Disturbance 22 43 41 86.36%-4.65% Security Deposits 32 32 21 -34.38%-34.38% Utilities 15 26 29 93.33%11.54% Pests 10 12 6 -40.00%-50.00% Notices 10 7 4 -60.00%-42.86% Lock Out 4 7 7 75.00%0.00% Foreclosure Eviction 1 1 2 100.00%100.00% Subleases 0 0 0 0.00%0.00% Total 358 409 382 6.70%-6.60%Page 4 of 15HC1.Page 206 of 226 # Calls/Issues 2021 Evanston Hotline CallsPage 5 of 15HC1.Page 207 of 226 December 22, 2021 City of Evanston Lorraine M. Morton Civic Center 2100 Ridge Road, Room 3203 Evanston, Illinois 60201 To Whom It May Concern: The Metropolitan Tenants Organization (MTO) is happy to submit a proposal to renew our Landlord and Tenants Services contract for the City of Evanston. The Metropolitan Tenants Organization is the largest provider of services to tenants and tenants’ organizations in the Chicago Metropolitan area. MTO has been providing services to renters for over 30 years and we believe a good tenant and good landlord can make a difference in ensuring that housing is decent and affordable. MTO’s legal partner, the Lawyers’ Committee for Better Housing (LCBH) has been in existence for almost 40 years. They have an equally illustrious history. The agency has defended thousands of tenants in eviction court and helped them to avoid homelessness. Our proposed budget includes up to $25,000 for LCBH to provide technical support to MTO and free legal representation and advice for Evanston tenants with low and moderate incomes. Over the past 3 years MTO, LCBH, and the City of Evanston have forged a partnership to preserve affordable housing and stabilize tenants in their homes and communities. The number of tenants and landlords served has been slowly increasing over the past year. We are now handling on average 35-40 cases per month. MTO has worked with the City of Evanston to provide virtual trainings in English and Spanish. We hope to return to providing renters with onsite counseling at the library when COVID slows. The State of Illinois lifted its Eviction Moratorium on October 3, 2021. To be honest we do not know how the lifting of the moratorium is going to impact renters. The State of Illinois has pumped over $500,000,000 in a program to help renters pay their back rent. We have helped Evanston residents apply for that relief. The predicted eviction cliff to date has not materialized as evictions are still below their pre-pandemic numbers. We expect them to continue to grow. The number of calls still are high. Questions about leases and repairs are the highest. If you have any questions or need further information, please feel free to contact me at 773-292-4980 x 226 or via email at johnb@tenants-rights.org. Sincerely, Page 6 of 15 HC1.Page 208 of 226 John Bartlett Executive Director Landlord-Tenants Submission City of Evanston, Illinois The Qualifications and Experience of Organizations: MTO has been serving residents of Evanston for the past 3.5 years, providing tenants and landlords with information and referrals regarding rental laws of Evanston and the State of Illinois. Metropolitan Tenants Organization (MTO) has three interrelated program areas: Tenant Stabilization, Affordable Housing Preservation, and Advocacy. Tenant Stabilization works with individual tenants to stabilize their housing situation. Our Tenant Stabilization program includes the Tenants’ Rights Hotline, the Squared Away Chicago App, Eviction Prevention Program and the Healthy Homes Program. The Tenant’s Rights Hotline and Squared Away Chicago app serve about 10,000 renters every year. The hotline and app empower renters to preserve and stabilize their housing situation by giving tenants tools and support needed to resolve current housing issues. When combined with the Hotline, the app makes it easy for tenants find out the law, communicate with their landlord, document their situation, and most importantly, solve their housing problems. These two services also act as the eyes and ears of the agency. They alert us to emerging issues. The hotline and app serve as portals to MTO's organizing and advocacy programs. All issues are tracked by address. MTO has the capacity to map problems by ward or zip code. MTO’s Eviction Prevention Program provides tenants who are at risk of eviction with services and referrals. In fiscal year 2021, MTO interviewed more than 950 renters who were at risk of eviction and accepted 790 of them into the program. MTO staff referred 83 of those tenants to legal aid attorneys. Legal service providers accepted 80 percent of the cases and were able to successfully defend the tenants. MTO directly helped 357 tenants apply for rental assistance to State and County rental program which included helping tenants gather the necessary documents. We helped almost 75 tenants negotiate and work out deals with their landlord thus avoiding eviction all together. In total, we helped 491 tenants avoid eviction. Most of those tenants were able to stay in their home. MTO's Healthy Homes Program (HHP)provides families with additional assistance to address any home-based health hazards, such as lead paint and mold. MTO conducts home inspections to assess the problems, and provides information to tenants to help them identify, correct, and maintain a safe and healthy home. The HHP also acts as a means to bridge health care and housing by looking at prevention. MTO has developed partnerships with several health care providers and universities, including, Chicago Department of Public Health (CDPH), Sinai Urban Health Institute (SUHI), Loyola University, UChicago Medicine and Loretto Hospital system. Affordable Housing Preservation Program (AHPP)at MTO works to stabilize tenants and their connectedness with their communities by preserving affordable housing. MTO works in subsidized and market housing. Low-income renters face a variety of pressures and conditions that can lead to displacement. Deteriorating buildings, poor maintenance, foreclosures, and building owners opting out of affordable contract renewals are all reasons that tenants may be forced to relocate, thus affecting their stability. MTO’s AHPP works to help renters address these issues and remain in affordable, stable, safe, Page 7 of 15 HC1.Page 209 of 226 and decent housing. MTO works in 30 to 40 multi-unit buildings every year with new and/or existing tenants’ associations. Tenant Advocacy at MTO is rooted in the organization’s vision and values of nurturing the engagement of families advocating on their own behalf for positive change. Sometimes that change means promoting legislative policies and programs. Supporting renting families takes place at all levels from the Tenant Hotline, the Squared Away Chicago app, walk-ins, or networking at community events. Families learn about their housing rights and the interconnectedness to other rights such as health care and civil rights. As tenant leaders increase their skill sets through the experience of asserting their rights, MTO develops opportunities to engage leaders in city, state, and national policy campaigns. Through MTO, renters are able to identify commonalities between their own experiences and those of renters from other parts of the region. They identify common issues and develop campaigns and organizing strategies to move issues forward. MTO nurtures emerging leaders with training opportunities, as well as encouragement to take on positions of leadership in broader campaigns for institutional change. Through these campaigns, renting families meet with government officials to influence public and private rental housing policy. This experience helps to build momentum and ownership over the process of positive social change. A survey of MTO’s program participants highlights our capacity to work with low-income households and individuals. Almost fifty-five percent of constituents have incomes at or below the poverty line, 71% are African American, 15% are Latino/Hispanic. Seventy-five percent of all people who use MTO’s services are women. Fifteen percent of our constituents identify as immigrants and refugees. Most of the service population lives in Cook County’s poorest neighborhoods. Their homes are often in disrepair, with pests, heating problems, leaks, mold, etc. The women in these predominantly female-heading households are often afraid to complain out of fear of eviction and the threat it poses to their families. Moving from home to home is a way of life. Even though moving costs money and harms their children’s education, most of these women feel they have no choice. MTO has the capacity to service Evanston’s Spanish speaking population. MTO has 3 bi-lingual Spanish speaking staff. Should other languages be required MTO has relationships that can provide this assistance on an as needed basis. In the fall of 2021, MTO provided Spanish-speaking residents (tenants and landlords) of Evanston with a workshop on Landlord and Tenants Rights during the pandemic. MTO provides similar services for the City of Chicago and Cook County in its southern suburbs. For each area, we provide renters with an information and referral phone help line, organize tenants’ associations and host workshops on the tenant laws for the area. MTO has also had several EPA grants to assist renters around healthy homes issues such as lead paint hazards, pests, mold, etc. Since its founding in 1980, LCBH has provided direct legal assistance for low-income families facing eviction or other serious housing issues. As the needs of renters changed, so did LCBH’s services. When Chicago’s affordable housing supply rapidly declined, placing more renters at risk of homelessness, LCBH hired a social worker to help keep vulnerable families stable. When the foreclosure crisis placed entire buildings full of tenants at risk of eviction, LCBH intervened, winning settlements that awarded tenants financial damages and time to move. Drawing on its years of experience, LCBH helped to shape policies that protect Chicago’s renters, such as the Residential Landlord and Tenant Ordinance (RLTO) and the Keep Chicago Renting Ordinance Eviction (KCRO). This experience uniquely qualifies LCBH to provide consultation to the City of Evanston regarding its landlord-tenant or fair housing brochure as well updates to its human rights ordinance. Page 8 of 15 HC1.Page 210 of 226 LCBH prioritizes case acceptance based on a client’s vulnerability to homelessness. Most of LCBH’s clients are parents with minor children, seniors, or individuals with disabilities. In 2018, 63% of LCBH’s clients receiving non-helpline (foreclosure related) legal services were women; 35% had children under 18 living in the household; and 65% reported an income under $20,000. Further, 9% of LCBH clients were over 65 years old and 44% identified as a person with a disability or stated that a member of his/her household has a disability. References Sendy Soto, City of Chicago. MTO and LCBH have had a contract with the City of Chicago to provide similar services since the 1990s.312-744-9768 -Sendy.Soto@cityofchicago.org Pam White, Cook County, - MTO has had a contract with Cook County for close to 10 years. (312) 603-1057-pamela.white@cookcountyil.gov Program Staff and Managers MTO has a dedicated and knowledgeable staff. The following positions will be assigned to the program: Oversight of the program is vested in John Bartlett, MTO’s Executive Director with 30-plus years of experience in nonprofit organizations dealing with tenant rights, including 20 years in management capacities at MTO. Mr. Bartlett is a trained professional mediator and for the past 20 years has routinely performed mediations for the US. Postal Service. Our County Organizer, David Wilson, has worked with the organization 15 years. He both answer calls from County residents and organizes tenants’ associations in the County and the City. Mr. Wilson has organized and presented numerous Landlord and Tenants training seminars throughout his career. He has received high marks from participants for his thoroughness and capacity to relate to participants. Mr. Wilson has also been instrumental in organizing trainings for HUD property managers. More than 80 managers attended his last training. Mr. Wilson is an expert in subsidized housing laws. Hotline Coordinator, Lolita Davis, has been with the organization for 3 years. Ms. Davis has been through trainings conducted by the Lawyers’ Committee for Better Housing and the National Alliance for HUD Tenants. Ms. Davis prepares reports and vouchers. Our Eviction Prevention Specialist, Philip DeVon, works with tenants facing eviction. An increasing number of tenants have fallen behind in rent since March 1. Our Hotline Counselor, Javier Ruiz, is fully English/Spanish bilingual and has been working in service agencies in Chicago for several years. LCBH staffing includes: Mark Swartz, Executive Director –Mark has advocated on behalf of Chicago’s renters for over a decade. In 2008 he launched LCBH’s Tenants in Foreclosure Intervention Project (TFIP) where he developed an early warning system to alert community-based organizers about recent foreclosure filings and sales and released annual data and policy reports on the impact of foreclosure on renters. Under Mark’s supervision, LCBH drafted the original version of the ordinance that eventually passed in 2013 known as the Keep Chicago Renting Ordinance that created additional protections for Chicago renters living through foreclosure. Mark’s focus is on renters’ rights, tenants in foreclosure law, and access to justice issues in Page 9 of 15 HC1.Page 211 of 226 eviction court, and he has given numerous presentations to bar associations, law schools, and regional conferences. Mark graduated cum laude from the University of Wisconsin Law School. Aileen Flanagan, Supervisory Attorney – Aileen, a graduate of Loyola University Law School, was admitted to practice in May of 2009, and has been with LCBH since 2012. She manages LCBH’s Tenants in Foreclosure Helpline and facilitates training for housing counselors and tenant advocates. Aileen is one of the founding supervisors of Cook County’s Early Resolution Program. Jonathon Raffensperger, Supervisory Attorney – Jon represents tenants in eviction court, as well as in other litigation and non-litigation matters that relate to housing conditions and landlord-tenant issues. He is a graduate of Dartmouth College and the University of Chicago Law School and was admitted to practice in November 2010. Prior to joining LCBH, Jon was a litigation associate in private practice. Fees Please see attached sheet Contract MTO wishes to negotiate an exception to the insurance requirement of $5,000,000. See Insurance section in Scope of Service. M/W/EBE This is not applicable to MTO as the agency is a nonprofit and has no ownership. MTO’s Board would qualify as 60% of MTO’s board are people of color and 60% are women. Project Proposal The Metropolitan Tenants Organization (MTO) proposes to partner with the Lawyers’ Committee for Better Housing (LCBH) to provide Evanston tenants with comprehensive services that will stabilize and improve the living conditions of Evanston renters. MTO and LCBH have been providing tenants with services for well over 30 years. MTO and LCBH have worked together as partners on many projects in the past and present. This partnership will elevate Evanston tenant services to new standards. MTO will be the lead partner in the collaboration. As a result of the COVID pandemic, Cook County Courts in coordination with the Chicago Bar Foundation have instituted the Cook County Legal Aid for Housing and Debt. The Lawyers Committee for Better Housing is playing a lead role in the program. The program helps tenants to apply for emergency rental assistance and negotiate agreements with their landlords. It also provides limited legal assistance. LCBH will be able to provide Evanston tenants with additional legal representation if it is needed. Scope of Services: Basic: MTO will operate a free of charge help line for City of Evanston renters and property owners. The helpline will be open from 1 to 5 daily and will answer calls on a first come, first served basis. MTO has the capacity to handle more than 38 cases every month. Callers will receive information that relate to creating a better understanding of and compliance with Evanston’s Residential Landlord and Tenants Page 10 of 15 HC1.Page 212 of 226 Ordinance. For callers who do not call during helpline hours, MTO will return all calls within 48 hours. MTO will make two attempts to return the call. Besides verbal information, callers who request it receive packets of information, which can include sample letters, summaries of the law and other housing referrals. MTO sends these information packets via mail or email. MTO often provides additional assistance to tenants and landlords which include help in writing letters, documenting housing problems, strategies on how to resolve issues through negotiations, and referrals to other resources, to assist with health issues, homeless prevention funding, and other resources, depending on the need. The Hotline is a first line of defense in efforts to prevent homelessness and maintain Evanston's affordable rental housing. Callers facing eviction receive follow-up calls to check on the status of their cases, updates on the status of their case such as whether pro-bono attorneys accepted their case. As stated above tenants will received additional services such as letter writing or negotiating with the landlord. MTO has extensive relationships with legal service providers as well as attorneys throughout the region. As a part of the contract MTO will make referrals to the best available free legal assistance provider. MTO is aware that for market rate tenants there are few resources, which is why we are proposing that as a part of this contract, LCBH will provide direct legal services to low-income renters. By providing this service MTO and LCBH can make sure that low-income residents will get the support they will need to avoid dislocation. The MTO-LCBH Partnership will streamline legal referrals and reduce displacement, by making sure that renters have the tools and resources to avoid eviction and stay in their homes. MTO will act as a liaison between tenants and attorneys and work with renters to avoid eviction and unwanted displacement. The MTO-LCBH collaboration will decrease intake redundancy, create a smooth handoff of eviction cases, improve data collection, and, in the end, increase tenant stability. Increased stability will have positive effects on both the families and their communities, including effects on education, health, and employment. MTO will work with the City of Evanston to maintain current Landlord and Tenant information on the City of Evanston’s website and MTO’s website. MTO is currently investigating whether it is feasible to modify MTO’s web app for Chicago to create a web app for Evanston that will contain downloadable and editable letter templates for rent reduction notices, 14-day termination notices, essential service notices, etc. Should it not be possible to change the web app, MTO will post all letters and information on its website,www.tenants-rights.org. Additional Services: MTO will organize and provide at least three trainings for Evanston tenants and/or small landlords. MTO plans to provide these trainings on-line. The trainings will provide an overview of Evanston’s Residential Landlord and Tenants Ordinance as well as a questions and answers period to go over individual concerns. MTO will provide all participants with sample letters and other written materials. As a part of this agreement, MTO will organize at least one workshop for property managers and landlords. MTO will work with the City’s Property Standards Division to conduct outreach to landlords, particularly small landlords and those with a history or poor performance. MTO will work with Taft West, of Chicago Community Loan Fund, to facilitate the training. MTO, at no cost to the City of Evanston, will take part in roundtables of service provider networks and Evanston’s Continuum of Care. Through participation in these forums MTO will expand outreach efforts Page 11 of 15 HC1.Page 213 of 226 to renters and will work to encourage renters to call as soon as problems arise and are thus easier to resolve rather than wait for a crisis to occur, which makes resolving problems more difficult. On an as needed basis, MTO will provide mediation services for landlords and tenants. MTO’s Executive Director is a professional mediator and can handle complex in-person disputes. MTO staff are able to work with tenants to communicate with landlords to develop win-win agreements. MTO will also conduct informal mediations/negotiations over the phone. When there are building-wide repair or other problems, working with a tenants’ association is often the most effective and efficient means of resolving disputes. When tenants call with a problem affecting all the tenants in building, a counselor checks to see tenants might be interested in forming a tenants association as a way of negotiating an agreement. Building organizing often works in the following situations: if the majority of tenants are facing a common problem such as a foreclosure, poor maintenance, building security concerns, health hazards, or other issues that may threaten the viability and affordability of the complex. In those cases, MTO’s field organizer will help residents form tenant associations, and provide the training and support needed to help resolve the issue(s) threatening the preservation of the building, while also working to keep it affordable. MTO is currently working in a building at 550 Sheridan Square as all the tenants have received termination notices. MTO plans to work with the tenants to see if rather than vacate the building permanently that could temporarily move out until renovations are complete. MTO and LCBH are available to consult with the City of Evanston regarding emerging landlord and tenant issues and help to develop a proactive response that may require programmatic or legislative fixes. Finally, LCBH's staff attorneys will provide high-quality legal representation to tenants facing housing instability. These services will include eviction defense for low-income renters as well as litigation services to combat retaliation and illegal lockouts. LCBH has extensive experience in this area. In 2018, LCBH provided legal services to 806 client families, serving 1,233 people total. LCBH's services secure positive outcomes, including financial benefits, dismissals, additional time to move, and sealed records. Without an attorney, renters in eviction court are at a huge disadvantage. In 2017, there were approximately 29,965 eviction filings in Cook County, with many more renters being “informally evicted” by a coercive landlord, poor conditions, or lockouts. LCBH data show that without an attorney, the likelihood that an eviction order will be entered against a tenant is about 62%; with an attorney, it’s about 45%. In other words, by having an attorney, tenants decreased their odds of getting an eviction order by about 25%. The benefits of having an attorney are even greater when the tenant is represented by a civil legal aid provider, a non-profit organization that offers free legal help with non-criminal legal issues. 50% of cases where tenants were represented by private attorneys resulted in eviction orders. Legal aid representation resulted in eviction orders only 22% of the time, less than half the rate of their private attorney counterparts. The impact of eviction has lasting consequences. This is true even for those who paid their rent in a timely manner, but were evicted without cause, or where an eviction suit was merely filed and was either dismissed or adjudicated in favor of the tenant. And since many landlords and housing authorities refuse to take on persons with evictions on their record, families are often forced to relocate to neighborhoods with higher levels of poverty and violent crime, or accept lower quality units. LCBH attorneys will provide consultation to make sure letters written by tenants to landlords regarding rent reductions, eviction notices, essential services and other issues are consistent with the provisions of Page 12 of 15 HC1.Page 214 of 226 Evanston’s Landlord Tenant Ordinance. When such letters are not effective at resolving a dispute, LCBH will assess the appropriateness of providing more in-depth legal services. Scope of Services: MTO will accept referrals by phone and email from City’s 311 system. MTO will also accept referrals from City’s website and from all other Evanston sources including governmental and nonprofit entities. MTO will provide onsite counseling in Evanston at a City of Evanston library/meeting space. We will acknowledge all calls with 2 business days and resolve all simple requests within 5 days. Reporting: MTO will work with the City of Evanston on a reporting format. Reports are turned in on a monthly basis. MTO can change or update reporting per request of City of Evanston Tracking and reporting are done primarily through dBase software and Microsoft Excel. MTO has developed mapping capabilities for the City of Chicago. We expect to be able to develop the same for Evanston. The exception to our monthly reporting cycle involves our Tenants Rights Hotline, for which a weekly recap report is a regular Agenda item at our All-Staff Meeting every Friday morning. This schedule recognizes the critical nature of the Hotline to our overall program, and focuses on Hotline staffing (both staff and volunteer), number of calls, and any anomalies in the types of calls (MTO’s Hotline calls have historically served as an early warning system on the state of the rental housing market in Evanston). Additionally, the Hotline/Volunteer Supervisor and the Executive Director/Assistant Director meet no less than monthly to discuss benchmarks and any needed adjustments. Pricing Please see attached sheet. Insurance: MTO wishes to negotiate the comprehensive general liability requirement discussed in the RFP. MTO believes it creates a hardship to effectively and efficiently perform the services required. Currently, MTO maintains a 1,000,000 combined single limit for each occurrence and can designate the City as Additional Insured. It would cost an additional $4,000 to increase that to $5,000,000. It would add unnecessary additional costs to the project, which MTO would have to take on. We already have absorbed some of the costs of the project. We ask for a waiver from this exceedingly high amount of insurance. No other governmental agency including the City of Chicago requires such a large policy. Page 13 of 15 HC1.Page 215 of 226 Exhibit A - Fee Schedule Fee Summary Base Scope of Work $46,800.00 Additional Services $15,000.00 Total M/W/EBE Participation $0.00 Total Project Cost: $61,800.00 Fee Detail – Basic Scope of Services Task 1: Responding to Landlord-Tenant Inquiries Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost Hotline Coordinator MTO $32.50 286 $21,270.00Bilingual Counselor MTO $25.00 200 Eviction Prevention specialist MTO $31.00 225 Supervisor MTO $45.00 140 $6,300.00 Total Reimbursable Expenses (e.g. printing, travel, supplies, etc)$4,165.00 Lawyers Committee for Better Housing Retainer $10,000.00 Total Proposed Cost - Task 1 $42,985.00 Task 2: Landlord/ Tenant/Property Manager Trainings Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost Eviction and Counselor MTO $28.00 120 $3,360.00 Supervisor MTO $45.00 29 $1,305.00 Total Reimbursable Expenses (e.g. printing, travel, supplies, etc)$400.00 Total Proposed Cost - Task 2 $5,065.00 TOTAL Basic Scope of Services $ 46,800.00 Page 14 of 15 HC1.Page 216 of 226 Task 3: Mediation Services (2.C.) Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost Mediator $50.00 actual Total Reimbursable Expenses (e.g. printing, travel, supplies, etc) Total Proposed Cost – Task 4 Task 5: Tenant Organizing (2.D.) Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost MTO staff plus supervision MTO $35.00 Total Reimbursable Expenses (e.g. printing, travel, supplies, etc) Total Proposed Cost - Task 5 Task 6: Legal Representation (2.E.) Assigned Staff Firm Name Avg. Hourly Rate Project Hours Proposed Cost Jonathon Raffensperger Lawyers Committee for Better Housing $200 actual Total Reimbursable Expenses (e.g. printing, travel, supplies, etc) Total Proposed Cost - Task 6 $0.00 Page 15 of 15 HC1.Page 217 of 226 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Housing and Community Development Committee From: Marion Johnson, Housing and Economic Development Analyst CC: Johanna Nyden, Community Development Director; Sarah Flax, Housing & Grants Manager; Ana Elizarraga, Housing & Economic Development Analyst Subject: Approval of Contract Renewal with Community Partners for Affordable Housing to Administer the Inclusionary Housing Waitlist Date: January 24, 2022 Recommended Action: The Housing and Community Development Committee and staff recommend City Council authorize the City Manager to execute a renewal of the contract with Community Partners for Affordable Housing (CPAH) to continue administering Evanston’s Inclusionary Housing Ordinance (IHO) centralized waitlist and conduct income certifications, re -certifications of households, and compliance reviews for affordable units for the period of January 1, 2022, through December 31, 2022 for a not to exceed amount of $43,000. Funding Source: The funding source is the City’s Affordable Housing Fund, 250.21.5465.65496. The Affordable Housing Fund currently has an unallocated cash balance of approximately $2.6 million. Council Action: For Action Summary: The City has contracted with Community Partners for Affordable Housing (CPAH) since 2017 to implement the waitlist management process for inclusionary affordable housing units resulting from the IHO. CPAH is the only organization in Illinois that provides this service; they also manage waitlists for Highland Park and Lake Forest. Benefits to housing seekers include having a single pre-application/waitlist for all IHO units. Benefits to developers/property managers include not having to income qualify tenants using HUD Part 5 method or having to manage their own IHO waitlist, as well as providing a source of eligible tenants to speed up rent-up. Benefits to the City include ensuring that tenants of inclusionary units are income- eligible at initial rent-up and at annual lease renewal(s), enabling an Evanston preference HC2.Page 218 of 226 without violating fair housing, and helping incentivize IHO units in developments by removing most of the compliance requirements from the developer/propert y manager. CPAH is requesting funding in the amount of $43,000 from the City of Evanston to administer Evanston’s centralized IHO waitlist for a 12-month period. This is an increase from the previous 20-month contract funded at $40,000. Three major comp onents are impacting the funding amount requested: • The actual cost of the services provided during the 2020-2021 contract exceeded the contract amount • The increase in the number of units to service and associated increased waitlist size • The addition of compliance reviews for buildings with inclusionary affordable units that pre-date the IHO The funding pays for personnel and other direct expenses associated with the management of the centralized waitlist for households interested in affordable housing t hrough the IHO, as well as other market-rate developments with onsite affordable units generated through development agreements that preceded the IHO. The scope of work includes: • Screening applicants for the waitlist • Completing an annual update of the waiting list • Conducting outreach to Evanston residents in need of affordable housing • Income qualifying prospective tenants when affordable units are ready for rent up • Annual income recertification of tenants currently housed in affordable units to ensure ongoing compliance with income restrictions • Meeting with City staff and developers/property managers as needed to discuss upcoming available units and coordinate referrals of income-eligible households to the developer/property management for those units • New as of this contract, conducting compliance reviews for additional units that predated the IHO, and units in condo deconversions CPAH’s waitlist management services in 2022 will include 39 existing affordable units, an estimated 9 new IHO units in projects nearing completion, and an additional 36 units for compliance reviews, as well as the growing waitlist comprising 559 households as of January 1, 2022. The City of Evanston would enter into a 12-month contract for IHO waitlist services with CPAH, from January 1 through December 31, 2022. The City would make four payments in the amount of $10,750 in April, July, October 2022, and January 2023. CPAH staff would track staff time and direct expenses used for the administration of the City’s IHO program and use these data to inform its proposal for funding renewal at the end of 2022. The attached 2021 Activity report provides detailed information about the wa itlist and affordable units currently filled from that list. Additional information on CPAH’s scope of work and budget for this request for renewal funding may be found in their attached application. Page 2 of 8 HC2.Page 219 of 226 Legislative History: The Housing and Community Development Committee recommended approval of CPAH's funding request at its January 18, 2022 meeting. The City Council approved CPAH's funding request for the prior IHO waitlist management contract in the amount of $40,000 at its July 27, 2020 meeting. Attachments: City of Evanston Waitlist and IHO Information (CPAH) - 01_2022 CPAH EV IHO Proposal 2022_ Page 3 of 8 HC2.Page 220 of 226 Date 1/1/2022 CITY OF EVANSTON WAITLIST AND IHO UNITS REPORT Key Requires subsidy Majority Subsidy IHO units WAITLIST INFORMATION Total HH's on waitlist by HH size and AMI % (income is self reported) HH 1 HH2 HH 3 HH 4 HH 5 HH 6 HH 7 Total Per %Local Pref 0-30%20 11 4 2 5 0 3 45 24 31-50%128 85 66 36 21 7 1 344 74 51-60%35 18 15 4 1 1 0 74 24 61-80%34 24 9 2 2 0 0 71 29 81-100%12 10 1 2 0 0 0 25 10 Totals 229 148 95 46 29 8 4 559 161 Number of HH added to list since last report 7/1/21 66 Total HH's on waitlist by HH size and AMI % in percentage of total (income is self reported) HH 1 HH2 HH 3 HH 4 HH 5 HH 6 HH 7 Total 0-30%3.58%1.97%0.72%0.36%0.89%0.00%0.54%8.05% 31-50%22.90%15.21%11.81%6.44%3.76%1.25%0.18%61.54% 51-60%6.26%3.22%2.68%0.72%0.18%0.18%0.00%13.24% 61-80%6.08%4.29%1.61%0.36%0.36%0.00%0.00%12.70% 81-100%2.15%1.79%0.18%0.36%0.00%0.00%0.00%4.47% Totals 40.97%26.48%16.99%8.23%5.19%1.43%0.72%100.00% UNITS INFORMATION Existing units : occupied/renewed (income is certified) Studio 1BR 2BR 3BR 4BR 5BR+Total 0-30%0 0 0 0 0 0 0 31-50%2 5 2 0 0 0 9 51-60%4 16 1 1 0 0 22 61-80%3 2 2 0 0 0 7 81-100%0 2 0 0 0 0 2 Totals 9 25 5 1 0 0 40 Existing units: in the process of being rented/upcoming in 2022 (income is certified) Studio 1 BR 2 BR 3 BR 4BR 5BR+Total 0-30%0 0 0 0 0 0 0 31-50%0 0 0 0 0 0 0 51-60%0 0 0 0 0 0 0 61-80%0 0 0 0 0 0 0 81-100%0 0 0 0 0 0 0 Totals 0 0 0 0 0 0 0 Existing TOTAL 9 25 5 1 0 0 40 % of total units 22.50%62.50%12.50%2.50%0.00%0.00%100.00% Qualification Process Income Qualified Pending Property Approval Approved by Property Denied by Property Turned down by tenant Albion 37 0 15 8 14 Avidor 37 0 19 8 10 1815 Ridge (Trulee)TBD 1555 Ridge TBD 2211 Maple TBD Page 4 of 8 HC2.Page 221 of 226 IHO existing units by building 50%60%80%100%Total units Renewed Turn over Type Floating? 1500 Sherman (Albion)3 6 6 15 N/A N/A New constr.Yes 1727 Oak (Avidor)4 5 8 17 N/A N/A New constr.Yes 828 Noyes 2 2 4 4 0 New constr.No 1620 Central 2 2 2 1 New constr.No 1571 Maple 1 1 1 0 New constr.No 1822 Lyons 1 1 N/A N/A Rehab/ConversionNo Total 9 14 15 2 40 7 1 New upcoming units in the pipeline: 2022 and later Income Level Approved Submitted 0-50%34 51-60%33 61-80%5 81-120%17 Totals 89 0 Page 5 of 8 HC2.Page 222 of 226 www.cpahousing.org phone 847.263.7478 fax 847.796.8060 January 6, 2022 Sarah Flax Housing and Grants Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Re: Inclusionary Housing Administration and Centralized Waitlist Management Dear Sarah: The current agreement between the City of Evanston and Community Partners for Affordable Housing (CPAH) to assist in administering the City’s Inclusionary Housing Ordinance expired on December 31, 2021. This letter is a proposal to renew that agreement for 2022. It is our understanding that the City would like assistance with (i) approximately 7-9 new inclusionary housing units coming online in 2022, (ii) overseeing 39 existing inclusionary housing units, (iii) taking over compliance monitoring for an additional 36 affordable units (a new function this year) which may have pre-dated the inclusionary housing ordinance and/or been created by condo de-conversion and (iv) managing the centralized waitlist (currently approximately 500 households). Specific responsibilities and deliverables for 2022 will include: • Help communicate program requirements to developers and property managers as well as best practices for successful implementation. • Assist developers and City officials in marketing the inclusionary housing program and specific affordable housing units that are available. Some marketing will begin in 2022 for units that won’t be available until 2023. • Respond to inquiries from potential applicants and manage the pre-application process for potential tenants and homebuyers. • Work with applicants to help them be successful in applying and provide housing counseling and referral services, as requested. • Conduct program screening and eligibility determination, including for full applications that require supporting documentation. • Manage the City waiting list for inclusionary housing units, including tracking race and ethnicity data (a new function this year) as well as the need for ADA compliant units. Page 6 of 8 HC2.Page 223 of 226 • Conduct an annual waitlist update. • For rental units, conduct annual income re-certifications for renewals and new income certifications for new tenants. • Assist City officials with questions related to the inclusionary housing program. • Update Evanston’s inclusionary housing policy and procedures documents. • Provide compliance checks and possibly income certifications for 36 affordable units that preceded the inclusionary housing ordinance and/or were created by condo de-conversion (new function this year). The units we expect to help administer or oversee include 9 new inclusionary housing units coming online in 2022, 39 existing inclusionary units, and 36 inclusionary housing units for which CPAH did not previously provide services. CPAH is a 501(c)(3) nonprofit Community Housing Development Organization (CHDO) and HUD-Certified Housing Counseling Agency. We have helped develop or preserve over 1,800 units of affordable housing throughout the northern suburbs (including Evanston) and have provided housing-related services for over 38,000 residents. We have nearly 20 years of experience administering inclusionary housing ordinances, including working with the City of Evanston, City of Highland Park, City of Lake Forest , the Village of Northbrook, and others. CPAH is recognized both regionally and nationally for being a leader at the forefront of affordable housing – including by the Urban Land Institute, Lincoln Institute of Land Policy, and the National Housing Conference. We are categorized by the Illinois Housing Development Authority as a BIPOC-led organization because 57% of Director-level positions and above are BIPOC and 66% of Senior staff are Black or African American. CPAH’s Director of Real Estate Management, Kathleen Van Crey, ove rsees waitlist management and matters related to applications and leasing. She is assisted by our Rental Housing Coordinator, Sergio Dominguez, and our Property Manager, Tiffiny Duncan. CPAH’s President, Rob Anthony, and our Director of Development and Community Relations, Amy Kaufman, provide oversight and assistance with inclusionary housing policy matters. Over the term of our last agreement, CPAH processed 329 pre -applications. We anticipate processing fewer new pre-applications in 2022 because there are fewer new units coming online. However, as described above, we will be responsible for conducting annual income recertifications or new income certifications for new tenants in the 39 existing inclusionary housing units as well as taking over compliance monitoring for an additional 36 units. Based on our actual costs from last year and anticipated work volume for 2022, we request $43,000 to provide the above reference d services for the period January 1, 2022 through December 31, 2022. The request Page 7 of 8 HC2.Page 224 of 226 primarily covers staff time to provide the services outlined above as well as a smaller pro-rated share of overhead (travel, meeting, marketing, etc..) per our indirect cost allocation policy. We thoroughly enjoy working with the City of Evanston on the inclusionary housing program as well partnering on a variety of other housing and community revitalization efforts. We look forward to the continued partnership to best serve the Evanston community. Please don’t hesitate to contact me (ranthony@cpahousing.org or 847-263-7478 ext 22) or Amy Kaufman (akaufman@cpahousing.org or 847-263-7478 ext 20) with any questions. Sincerely, Rob Anthony President Page 8 of 8 HC2.Page 225 of 226 Memorandum To: Honorable Mayor and Members of the City Council From: Kimberly Richardson, Deputy City Manager Subject: Approval of Reappointments to Boards, Commissions and Committees Date: January 24, 2022 Recommended Action: The Mayor recommends City Council approval of the reappointments of Toby Sachs, Angela Williams, BJ Jones, and Indira Johnson to the Arts Council; and Adrienne Allen to the Commission on Aging. Council Action: For Action Summary: Reappointments: Art Council - 3 year term Toby Sachs - 2nd term Angela Williams - 2nd term BJ Jones - 2nd term Indira Johnson - 2nd term Commission on Aging - 3 year term Adrienne Allen - 2nd term AP1.Page 226 of 226