HomeMy WebLinkAbout11.21.22
AGENDA
Special City Council Meeting
Monday, November 21, 2022
Lorraine H. Morton Civic Center
6:00 PM
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Page
(I) ROLL CALL - COUNCILMEMBER HARRIS
(II) PUBLIC COMMENT
Page 1 of 118
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign their
name and the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided
for Public Comment. If there are more than five speakers, a period of forty-five minutes
shall be provided for all comment, and no individual shall speak longer than three
minutes. The Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Councilmembers
do not respond during Public Comment. Public Comment is intended to foster dialogue
in a respectful and civil manner. Any person who makes such remarks, or who utters
loud, threatening, personal or abusive language, or engages in any other disorderly
conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting
shall, at the discretion of the mayor or presiding officer, be barred from further
participation during that meeting. Public comments are requested to be made with these
guidelines in mind.
(III) SPECIAL ORDERS OF BUSINESS
SP1.
Ordinance 99-O-22, 2023 Budget Ordinance
Staff recommends adoption of Ordinance 99-O-22, approving the 2023
Fiscal Year Budget of the City of Evanston in the amount of
$390,574,677.
For Introduction
Ordinance 99-O-22, 2023 Budget Ordinance - Attachment - Pdf
6 - 56
SP2.
Ordinance 100-O-22, City of Evanston 2022 Tax Levy
Staff request introduction of Tax Levy Ordinance 100 -O-22, which levies
the annual property tax for General Operations, Human Services Fund,
Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension
Funds, and the Solid Waste Fund totaling $34,525,671 as extended
(including 3% loss factor). This represents an increase of 0.8% over the
2021 levy of $34,243,983 as extended.
For Introduction
Ordinance 100-O-22, City of Evanston 2022 Tax Levy - Attachment -
Pdf
57 - 69
Page 2 of 118
SP3.
Ordinance 101-O-22, General Assistance 2022 Tax Levy
Staff request introduction of Tax Levy Ordinance 101 -O-22, which levies
the annual property tax for General Assistance in the amount of
$1,340,206 as extended (including 3% loss factor). This represents no
increase over the 2021 levy.
For Introduction
Ordinance 101-O-22, General Assistance 2022 Tax Levy - Attachment -
Pdf
70 - 75
SP4.
Ordinance 102-O-22, Evanston Library Fund 2022 Tax Levy
Here is the introduction of Tax Levy Ordinance 102 -O-22, For Evanston
Public Library. The Library Board is expected to formally vote on
November 16 to increase the levy to $7,768,528 as extended. Per
ordinance 102-O-22, the annual property tax for the Evan ston Public
Library in the amount of $7,768,528 will be extended for the tax year 2022
(including 3% loss factor). This represents 3.9% increase over the 2021
levy as extended.
For Introduction
Ordinance 102-O-22, Evanston Library Fund 2022 Tax Levy -
Attachment - Pdf
76 - 81
SP5.
Ordinance 103-O-22, Tax Levy Special Service Area #6
Staff requests adoption of Tax Levy Ordinance 103-O-22, which levies
the annual property tax for Special Service Area #6 in the amount of
$221,000 ($227,835 as extended including a loss factor of 3%). This
represents no increase over the 2021 Levy as extended.
For Introduction
Ordinance 103-O-22, Tax Levy Special Service Area #6 - Attachment -
Pdf
82 - 84
SP6.
Ordinance 104-O-22, Tax Levy Special Service Area #7
Staff requests adoption of Tax Levy Ordinance 104-O-22, which levies
the annual property tax for Special Service Area #7 in the amount of
$142,000 ($146,392 as extended including loss factor of 3%). This
represents no increase over the 2021 Levy of $146,392 as extended.
For Introduction
Ordinance 104-O-22, Tax Levy Special Service Area #7 - Attachment -
Pdf
85 - 88
Page 3 of 118
SP7.
Ordinance 105-O-22, Tax Levy Special Service Area #8
Staff requests adoption of Tax Levy Ordinance 105-O-22, which levies
the annual property tax for Special Service Area #8 in the amount of
$60,200 ($62,006 as extended including loss factor of 3%). This
represents no increase over the 2021 Levy of $60,200 ($62,006 as
extended).
For Introduction
Ordinance 105-O-22, Tax Levy Special Service Area #8 - Attachment -
Pdf
89 - 92
SP8.
Ordinance 106-O-22, Tax Levy Special Service Area #9
Staff requests adoption of Tax Levy Ordinance 106-O-22, which levies
the annual property tax for Special Service Area #9 in the amount of
$592,665 ($610,995 as extended including loss factor of 3%). This
represents no increase over the 2021 Levy as extended.
For Introduction
Ordinance 106-O-22, Tax Levy Special Service Area #9 - Attachment -
Pdf
93 - 95
SP9.
Ordinance 116-O-22, Amending City Code Section 8-4-11 to Revise
Sanitation Service Charges
Staff recommends City Council adoption of Ordinance 116-O-22,
Amending City Code Section 8-4-11 to Revise Sanitation Service
Charges.
For Action
Ordinance 116-O-22, Amending City Code Section 8-4-11 to Revise
Sanitation Service Charges - Attachment
96 - 103
SP10.
Ordinance 121-O-22, Amending City Code Chapter 12, Sections 7-
12-7-1 Rates Established and 7-12-17 Charges, Rates, Fees and
Penalties
Staff recommends City Council adoption of Ordinance 121 -O-22,
Amending City Code Chapter 12, Sections 7-12-7-1 Rates Established
and 7-12-17 Charges, Rates, Fees and Penalties. The proposed
ordinance would increase the water charges by 5% and modify how
community members can qualify for the affordable water rate.
For Action
Ordinance 121-O-22, Amending City Code Chapter 12, Sections 7-12-
7-1 Rates Established and 7-12-17 Charges, Rates, Fees and
Penalties - Attachment - Pdf
104 - 114
Page 4 of 118
SP11.
Ordinance 117-O-22, Amending City Code Chapter 13, Section 7-
13-3 regarding the Affordable Sewer Rate Annual Payment
Staff recommends City Council adoption of Ordinance 117 -O-22,
amending City Code Chapter 13, Section 7-13-3 regarding the
Affordable Sewer Rate Annual Payment calculation for those payers
residing in a rental property and do not pay the water and sewer utility
bill but instead receive an annual payment from the City of Evanston.
For Action
Ordinance 117-O-22, Amending City Code Chapter 13, Section 7-13-3
regarding the Affordable Sewer Rate Annual Payment - Attachment -
Pdf
115 - 118
(IV) EXECUTIVE SESSION
5 ILCS 120/2 (C)(1) "Personnel Matters"
(V) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which a Councilmember desires to bring before the
Council.) {Council Rule 2.1(10)}
(VI) ADJOURNMENT
Page 5 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
CC: Clayton Black, Budget Manager
Subject: Ordinance 99-O-22, 2023 Budget Ordinance
Date: November 21, 2022
Recommended Action:
Staff recommends adoption of Ordinance 99-O-22, approving the 2023 Fiscal Year Budget of
the City of Evanston in the amount of $390,574,677.
Council Action:
For Introduction
Summary:
The 2023 Proposed Budget was published on the City’s website on October 10, 2022. City
Council held a first meeting on the Proposed Budget on October 17, 2022. The public hearing
on the budget was held on October 24, 2022 and the Truth in Taxation Hearing was held on
November 7 with additional budget discussions at City Council on November 14. Budget
memos have been provided in response to questions from Councilmembers on October 21,
October 28, and November 4, and November 11, and additional requests are still in progress.
rechas staff Additionally, meetings ward five through budget the feedback eived on
(representing all nine wards), as well as two budget town hall meetings held in Spanish and
English. Staff has also responded to questions received through the online budget survey and
the budgetinquiries@cityofevanston.org email address.
The original budget was revised for the Truth in Taxation Hearing on November 7 and has been
revised again for the special City Council meeting on November 21. This memo summarizes
the changes made for both of those meetings.
Revisions to Budget Based on Feedback from City Council:
The 2023 Proposed Budget released on October 10 included $402,510,693 in total expenses
and $370,884,310 in total revenues. Staff has heard feedback from the City Council and revised
total expenses to $390,574,677 and total revenues to $358,694,236. Changes made for the
November 21 Special City Council meeting include:
SP1.Page 6 of 118
• Capital Improvement Plan- City staff has met with the City Council on four occassions
since September to discuss the Capital Improvement Program and funding sources.
Lara Biggs, Capital Planning and Engineering Bureau Chief, has provided an update on
the draft CIP which is attached to this memo. Staff has made the necessary changes to
the budget and budget ordinance to reflect these revisions.
• General Fund Revenues- At the November 14 meeting, the City Council asked staff to
review two General Fund revenues that were expected to finish 2022 above budgeted
levels. After this review, staff has increased projected PPRT and Real Estate Transfer
Tax revenues by $500,000 and $250,000, respectivel y.
• Reparations Fund- At the November 14 meeting, the City Council approved a resolution
directing the CFO to deposit revenues generated from the Graduated Real Estate
Transfer Tax from the Sale of Real Estate valued over $1.5 million to the Reparations
Fund. As a result, $1 million in Real Estate Transfer Tax revenues previously allocated
in the General Fund have been reallocated to the Reparations Fund and expenses in
the Reparations Fund have been increased by $1 million.
• Increases to Local MFT and Wheel Tax- At the November 7 and 14 meetings, Council
Member Reid asked how mcuh could be generated from a 1 cent/gallon increase to the
Local Motor Fuel Tax and a $5 increase to the Wheel Tax. No changes have been made
to estimates staff but budget, the these $145,000 and $165,000 at increases
respectively as explained through the attached memo.
The table below summarizes the net reductions to expenses that have been made to date.
Expense Changes from Proposed to Revised Budget
Page 2 of 51
SP1.Page 7 of 118
The table below summarizes the net reductions to revenues that have been made to date.
Revenue Changes from Proposed to Revised Budget
While these changes address many of the concerns raised by the City Council, the one area
where additional discussion is needed is public safety pensions where there is a desire from
the City Council to move towards 100% funding at an additional contribution level of
$4,494,331. This was also discussed at the November 8, Finance and Budget Committee
meeting, where a majority of the Committee agreed that in FY 2023, the City would increase
the property tax levy in an amount not to exceed $2 million while the remaining $2.5 million
would come from General Fund excess reserves.
Once again, we have reviewed our revenue projections for FY 2023. Based on the input from
the council and current revenue trend, we have also revised revenue projections for some of
the revenues. Staff strongly feels that doing any more upward revisions to some of the revenue
projections and/or funding entire incremental pension contributions out of the General Fund is
financially not a prudent decision considering the following:
1. FY 2023 numbers are in line with five-year pre-pandemic numbers (2014-2019)
2. High inflation rate resulting in higher revenues in 2021 and 2022 should not be a correct
base to project future revenues.
3. Many agencies and financial institutions are predicting a potential recession. This could
impact the majority of our revenues.
4. All of the City’s collective bargaining agreements expire at the end of 2022 and there is
the potential for significant wage increase requests.
The City needs direction for a pension funding policy and goal which is sustainable from year
to year instead of funding decisions based on annual General Fund balances. Staff will present
the attached presentation at City Council to provide additional information and get direction.
Legislative History:
Ordinance 99-O-22 was tabled at the November 7, 2022 Special City Council Meeting
Page 3 of 51
SP1.Page 8 of 118
Ordinance 99-O-22 was tabled at the November 14, 2022 City Council Meeting
Attachments:
Proposed 2023 Capital Improvement Program
Local MFT and Wheel Tax
2023 Budget Presentation
99-O-22 2023 Budget Ordinance
Page 4 of 51
SP1.Page 9 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
From: Lara Biggs, Capital Planning & Engineering Bureau Chief
Subject: Proposed 2023 Capital Improvement Program
Date: November 21, 2022
Recommended Action:
Staff recommends that City Council include the proposed 2023 Capital Improvement Program
as part of 2023 budget.
Council Action:
For Discussion
Summary:
City staff has met with City Council multiple times to receive feedback of the development of
the proposed 2023 Capital Improvement Program (CIP). These meetings include the following:
• 9/19/22 - the draft 2023 CIP was introduced
• 10/17/22 - a Project Characteristics Matrix was presented
• 11/7/22 - based on feedback from City Council, additional information was provided and
the Project Characteristics Matrix was updated
• 11/14/22 - based on feedback from the City Council, a near final 2023 CIP was
presented to receive feedback from the City
Staff is presenting the proposed 2023 CIP for review and acceptance by the City Council.
Recent 2023 CIP Modifications
Based on feedback from City Council on 11/14/21, three projects were added into the proposed
2023 CIP:
• Cartwright Park Pathway Drainage Improvements Consulting Services ($100,000)
• Fitzsimmons Park Consulting Services ($125,000)
• Mulford Viaduct Art Park Consulting Services ($100,000)
These three projects will increase the total proposed 2023 GO Bond by $325,000, resulting in
a total 2023 GO Bond proposal of $13,258,000. Attachment A includes the updated Project
Characteristics Scoring Matrix with the three addit ional projects highlighted in yellow.
Page 5 of 51
SP1.Page 10 of 118
Attachment B, which includes a list of previously proposed projects that are no longer being
considered for the 2023 CIP, is also attached to this memo.
CARP Alignment
Of the 114 projects included in the proposed 2023 CIP, 83 (73%) align with at least one CARP
goal. Three large projects with significant CARP alignment that are not categorized as
Sustainability projects include:
1. Animal Shelter - The new building is being designed as the City's first building that is
fully compliant with net zero greenhouse gas emissions, a goal that all City facilities
are expected to meet by 2050. This project is also anticipated to be LEED-Silver
certified and is being designed as solar-ready to allow solar panels to be installed on
the roof, although the actual panels will be installed under a separate contract that is
currently under development by City staff.
2. Evanston Ecology Center - Although not a primary need driving the scope of the project,
the emergency structural repairs are expected to result in the replacement of 2 out of 3
of the zoned HVAC systems located in the building. Staff will use this opportunity to
investigating conformance of those two systems with the net zero greenhouse gas
emissions goal from CARP. In addition, work to resolve the long-term issue with
building's water service freezing periodically (shutting down the building operations) and
mitigating ongoing building system damage from uncontrolled moisture in the
crawlspace align with the CARP goals related to climate resiliency of City
infrastructure.
3. Oakton Corridor Improvements - This project focuses on traffic calming features that will
result in significant pedestrian and bicycle safety improvements as well as improving the
safety for motorized vehicles. Infrastructure improvements include additional crosswalks
with high visibility characteristics and improved lighting; traffic signal and intersection
improvements to improve traffic flow and add pedestrian safety features; bus stop
improvements to improve ADA accessibility and access to transit; elimination of
sidewalk gaps and a new multi-use pedestrian/bike pathway from Dodge Avenue to the
west City limits; and alternate bicycle routing to lower traffic streets. This aligns with the
Transportation and Mobility CARP goal to expand safe, convenient and complete
networks for bicycles, pedestrians and transit use.
An analysis of 2023 GO Bond spending was also performed as follows:
As shown in the above table, the City is proposing to spend over 3/4 of the 2023 GO Bonds on
projects that implement CARP goals.
Attachments:
Page 2 of 10Page 6 of 51
SP1.Page 11 of 118
Attachment A - Projects Included in Proposed 2023 CIP
Attachment B - Projects Not Included in the Proposed 2023 CIP
Page 3 of 10Page 7 of 51
SP1.Page 12 of 118
1
15
13
13
14
12
12
12
12
8
8
8
Attachment A - Projects Included in the Proposed 2023 CIP
City of Evanston - 11/21/22 Updates
2023 Capital Improvement Program
Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding
STREET RESURFACING, WATER MAIN, AND SEWER
Major Projects
Street Resurfacing (SR)
8
8
8
8
8
8
Water Main
8
8
8
8
10
8
8
8
13
13
Sewer Rehabilitation
8
8
7
7
8
11
1 30" Transmission Main 4 3 4 4 $7,500 $7,500
2 Chicago Ave, Howard to Davis, Ph II Engr 2 3 4 4 $450,000 $450,000
3 Church St Corridor Improvements (ongoing)2 3 4 4 $0
4 Green Bay Road, McCormick to Isabella (ongoing)3 3 4 4 $0
5 Main Street, Maple to Hinman, Ph III Engr 3 3 2 4 $267,000 $267,000
6 Main Street, Maple to Hinman, Construction 3 3 2 4 $2,714,500 $2,714,500
7 Oakton Corridor Traffic Calming Improvements - Ph III Engr 3 3 2 4 $300,000 $300,000
8 Oakton Corridor Traffic Calming Improvements 3 3 2 4 $2,850,000 $500,000 $3,350,000
15 SR - Thayer, Gross Point Rd to Highland Yes 1 3 4 0 $152,000 $152,000
24 WM - Lead Service Line Replacement for Annual WM Yes 1 3 0 4 $1,800,000 $1,800,000
28 Sewer - Emergency Sewer Repairs Yes 0 4 0 4 $75,000 $75,000
9 SR - Bennett, Colfax to Central Yes 1 3 4 0 $233,000 $233,000
10 SR - Central Park, Central to Isabella Yes 1 3 4 0 $364,000 $364,000
11 SR - Dobson, Ridge to Elmwood Yes 1 3 4 0 $93,000 $93,000
12 SR - Foster, Sherman to Orrington Yes 1 3 4 0 $109,000 $109,000
13 SR - Grant, Central Park to Lawndale Yes 1 3 4 0 $114,000 $114,000
14 SR - Hartrey, Lyons to Church Yes 1 3 4 0 $144,000 $144,000
16 WM - Brown, Lee to Greenleaf Yes 1 3 0 4 $641,000 $641,000
17 WM - Chicago, Hamilton to Main Yes 1 3 0 4 $1,459,000 $1,459,000
18 WM - Crain, Ridge to Sherman Yes 1 3 0 4 $1,080,000 $1,080,000
19 WM - Custer, Oakton to Mulford Yes 1 3 0 4 $1,194,000 $1,194,000
20 WM - Dodge, Main to Cleveland Yes 1 3 2 4 $1,365,000 $1,365,000
21 WM - Green Bay(Central to Lincoln)Yes 1 3 0 4 $510,000 $510,000
22 WM - Grey, Lee to Greenleaf Yes 1 3 0 4 $464,000 $464,000
23 WM - Lumberyard Easement, Sherman to Custer Yes 1 3 0 4 $190,000 $190,000
25 WM - Lead Service LIne Replacement Pilot 2 3 4 4 $5,360,000 $5,360,000
26 WM - Lead Service LIne Replacement Annual Program 2 3 4 4 $625,000 $625,000
27 Sewer - CIPP Rehabilitation Yes 1 3 0 4 $750,000 $750,000
29 Sewer - Repairs on Street Improvements Yes 1 3 0 4 $210,000 $210,000
30 Sewer - Sewer Extension for Alley Improvements Yes 0 3 0 4 $155,000 $155,000
31 Sewer - Drainage Structure Lining Yes 0 3 0 4 $175,000 $175,000
32 Sewer - Stormwater Master Plan Improvements 1 3 0 4 $300,000 $300,000
33 Howard Water Main Project - Sewer Repairs for Sep (IDOT)4 3 0 4 $540,000 $540,000
Funding for work already complete
Loss of potential future grant funding
Loss of potential future grant funding
(current phase funded in 2022 CIP)
Current phase funded in 2022 budget
Loss of grant funding
Loss of grant funding
Loss of grant funding
Loss of grant funding
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Work delayed
Severe safety impacts
Work delayed
Work delayed
Work delayed
Work delayed
IDOT reimbursement/work alreadyPage 4 of 10Page 8 of 51SP1.Page 13 of 118
2
Attachment A - Projects Included in the Proposed 2023 CIP
City of Evanston - 11/21/22 Updates
2023 Capital Improvement Program
Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding
36 Bus Stop ADA Improvements, Ph II Engr 3 3 2 4 $75,000 $75,000
37 Church/Dodge Lighting Modernization 3 3 0 4 $215,000 $215,000
38 Davis/Lake Street Viaduct Lighting 3 3 2 4 $40,000 $35,000 $75,000
39 Lincoln Street Bridge - Ph I Eng 2 3 4 4 $70,000 $280,000 $350,000
42 Traffic Signal, Central and Central Park, Ph II Engr 0 3 0 4 $50,000 $50,000
43
Alley Paving - Special Assessment - N. of Chancellor, E. of
Asbury Yes 2 3 2 4 $375,000 $375,000 $750,000
46 Alley Paving - TIF - N. of Washington, E. of Sherman Yes 1 3 2 4 $310,000 $310,000
47 Alley Paving - WTS - N. of Lyons, W. of Ashland Yes 1 3 4 4 $350,000 $350,000
49 General Phase I Engineering Yes 1 3 0 4 $30,000 $50,000 $80,000
50 Streetlight Pole and Fixture Replacement (min purchase)Yes 0 3 0 4 $120,000 $120,000
51 Streetlight LED Conversion Yes 0 3 4 4 $50,000 $50,000
52 Traffic Calming, Bicycle & Ped Improvements Yes 0 3 0 4 $225,000 $225,000
53
Sidewalk/Streetlight Improvements - Hartrey and Greenleaf
Const 1 3 0 4 $1,000,000 $1,000,000
54 Sidewalk Gap Infill Yes 0 3 4 4 $300,000 $300,000 $600,000
55 Sidewalk Improvement Program Yes 0 3 4 4 $300,000 $350,000 $650,000
56 Sidewalk - Safe Routes to School 1 3 4 4 $50,000 $50,000
34 Davis St Alley Repair 1 3 0 4 $150,000 $150,000
35 CSO Outlet Rehab - Consulting Svcs 0 3 0 4 $200,000 $200,000
40 Ridge Avenue Intersection Improvements (ongoing)1 3 4 4 $0
41 Ridge Avenue Signal Retiming 1 3 4 4 $70,000 $70,000
44 Alley Paving - CDBG - N. of Linden Place, E. of Custer Yes 1 3 4 4 $220,000 $220,000
45 Alley Paving - CDBG - N. of Mulford, E. of Elmwood Yes 1 3 4 4 $240,000 $240,000
48 Bridge Inspection Yes 1 3 0 4 $10,000 $10,000
12
10
12
13
7
11
10
12
8
7
11
7
Sidewalk Projects
8
11
11
12
8
7
TOTAL STREETS, WATER MAIN AND SEWER PROJECTS $0 $3,600,000 $21,941,000 $25,541,000
OTHER TRANSPORTATION
Major Projects
12
12
Annual Projects
12
12
8
Work delayed
Work delayed
Loss of grant funding
Work delayed
Safety concern
Additional weight restrictions on Lincoln
Street Bridge may impact ability for use by
emergency vehicles
Loss of grant funding
Inability to repair future traffic signal
failures; equipment obsolete
Work delayed/ may negate citizen-led
survey process
Work delayed
Work delayed
Work delayed
Work delayed
Legal requirement
Street resurfacing, water main and alley
improvement work delayed
Min. $120k - Obligated to purchase a
minimum of 10 poles annually
Delay upgrade to LED, night sky friendly
fixtures
Inability to install new speed humps,
crosswalks, and other traffic calming/safety
improvements
Work delayed - sidewalk gap will remain
Work delayed - sidewalk gaps will remain
Work delayed - deteriorated sidewalk will
not be addressed
Loss of grant funding, deteriorated sidewalk
around schools not addressed
Traffic inefficiency on Ridge followingPage 5 of 10Page 9 of 51SP1.Page 14 of 118
3
Attachment A - Projects Included in the Proposed 2023 CIP
City of Evanston - 11/21/22 Updates
2023 Capital Improvement Program
Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding
3
6
7
6
3
6
7
8
0
2
7
9
10
13
13
TOTAL OTHER TRANSPORTATION PROJECTS $40,000 $1,675,000 $3,775,000 $5,490,000
PARKS
6
7
7
4
3
TOTAL PARKS PROJECTS $1,862,000 $2,208,000 $920,000 $4,990,000
FACILITIES PROJECTS
57 Arrington Lagoon - Retaining Wall 0 3 0 0 $200,000 $200,000
60 Cartwright Park Renovations (Pathway Drainage) - $100,000 0 2 0 4 $100,000 $100,000
61 Dog Beach/Dog Park Installation 2 1 4 0 $110,000 $110,000
62 Fitzsimons Park Renovations 0 2 0 4 $125,000 $125,000
65 James Park - Fencing for Public Works Storage 0 3 0 0 $100,000 $100,000
67 James Park - Pathway Reconstruction 0 2 0 4 $300,000 $300,000
68 Larimer Park Renovations - Consulting Svcs (ongoing)1 2 0 4 $75,000 $75,000
69 Mason Park/Davis St Extension 1 3 0 4 $250,000 $250,000
70 Mulford Viaduct Art Park 0 0 0 0 $100,000 $100,000
71 Parks Contingency Yes 0 2 0 0 $100,000 $100,000
72
Public Canoe Launch (incl. Eco Cntr Parking Lot) - Phase II
Consulting Svcs 1 2 4 0 $40,000 $40,000
73 Raymond Park 3 2 4 0 $50,000 $50,000
74 Twiggs Park - Skate Park 3 1 2 4 $1,250,000 $415,000 $1,665,000
75 Animal Shelter Renovations - Consulting Services (ongoing)3 4 2 4 $0
76 Animal Shelter Renovations - Construction 3 4 2 4 $2,360,000 $2,820,000 $5,180,000
58 Alexander Park - Minor Repairs 0 2 4 0 $20,000 $20,000
59 Beck Park Expansion/Shore School - Consulting Svcs 2 1 0 4 $45,000 $160,000 $205,000
63 Independence Park Renovations - Consulting Svcs (ongoing)1 2 0 4 $0
64 James Park - Athletic Lighting North Fields 3 1 0 0 $467,000 $1,033,000 $1,500,000
66 James Park - Pathway Lighting 0 3 0 0 $50,000 $50,000
Lagoon sidepath/wall failure, may need to
restrict access and/or drain lagoon
year-round
Deterioration of park amenities
Park improvement will be delayed
Flooding issues unaddressed, deteriorated
playground equipment may need to be
removed.
Dog beach access and operation will not be
legally compliant
Additional deteriorated playground
equipment may be removed;safety
concerns with power lines not addressed
Will not address safety concern of public
access of City construction yard
Work delayed
Deteriorated sidewalk on Mulford may be
blocked off for safety
Deteriorated playground equipment may be
removed
Safety concern impacting high school
children not addressed, gap in bike network
will remain
Unfunded emergency work will not be
addressed
Work will be delayed, EEA's fundraising will
be impacted
Deteriorated playground equipment may be
removed
No skate park will be built, grant funding
will be lost
Existing animal shelter will be shutdown;
City will no longer offer shelter services
unless another option is identified; loss of
grant funding
Deteriorated playground equipment may be
Will not be able to expand operation hoursPage 6 of 10Page 10 of 51SP1.Page 15 of 118
4
Attachment A - Projects Included in the Proposed 2023 CIP
City of Evanston - 11/21/22 Updates
2023 Capital Improvement Program
Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding
78 Crown - Gym Sound Attenuation 1 1 4 0 $50,000 $50,000
80 Crown - LED Sign Upgrade 0 2 0 0 $50,000 $50,000
81 Ecology Center - Renovation 1 4 0 4 $305,000 $1,195,000 $1,500,000
82 Facilities Contingency Yes 0 2 0 0 $600,000 $600,000
84
Roof Replacement (Ackerman, Baker, Dempster, Fire 5,
Police Station)0 2 0 4 $350,000 $350,000
85 Service Center - North Island Fuel System Replacement 1 2 0 4 $1,500,000 $200,000 $1,700,000
86 Service Center - Renovations - Consulting Svcs 1 2 0 4 $200,000 $200,000
87 ADA Improvements Yes 0 3 0 4 $300,000 $300,000
88 Fire Department SCBA Equipment 0 4 4 0 $440,000 $440,000
89 Lighting Modernization at City Facilities and Parks Yes 0 1 0 4 $50,000 $50,000 $100,000
90 City Fleet Charging Infrastructure 1 1 0 4 $100,000 $100,000
91 Public Vehicle Charging Stations 0 1 0 4 $100,000 $100,000
92 City Solar Infrastructure 0 1 0 4 $200,000 $200,000
93 Environmental Justice Initiative Study 0 1 0 4 $100,000 $100,000
94 CARP Dashboard Development 0 1 0 4 $30,000 $30,000
77 Crown - Glass Replacement 2 2 0 0 $50,000 $50,000
79 Crown - Lobby Floor Crack Sealing 1 1 0 0 $50,000 $50,000
83 Police Fire HQ Elevator Modernization 1 3 0 0 $120,000 $120,000
6
2
9
2
6
7
7
7
8
5
6
5
5
5
5
4
2
4
TOTAL FACILITIES PROJECTS $1,805,000 $5,025,000 $3,020,000 $9,850,000
MISCELLANEOUS
TOTAL MISCELLANEOUS PROJECTS $0 $300,000 $440,000 $740,000
SUSTAINABILITY
TOTAL SUSTAINABILITY PROJECTS $50,000 $450,000 $130,000 $630,000
Damaged glass panes will remain
Noise level in gym will remain high; may
impact gym rentals for events
Cracks will remain
LED portion of monument sign may not be
operable
Severe safety concern, water service may
continue to freeze regularly, security will not
be improved
Unfunded emergencies will not be
addressed
Elevator may be shut down
Potential water and structural damage to
building envelope and interior.
Reduce resiliency and convenience of fleet
operations; increase annual cost of fuel
purchases by $350,000 - $400,000.
Reduce resiliency of service center and
ability to respond to emergency situations;
may need emergency repairs of HVAC that
would be non-compliant with CARP
Work implementing ADA transition plan
improvements will be delayed
Critical life-safety equipment may be less
reliable
Delays CARP implementation of
modernizing lighting to LED
Delays ability for City to support electric
vehicles in City fleet
Delays ability for City to support electric
vehicle ownership by public
Delays ability for City to implement solar
installations
Delays ability to identify and manage
environmental justice areas
Delays ability to provide clear reporting to
public on CARP implementationPage 7 of 10Page 11 of 51SP1.Page 16 of 118
5
Attachment A - Projects Included in the Proposed 2023 CIP
City of Evanston - 11/21/22 Updates
2023 Capital Improvement Program
Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding
2
2
6
6
WATER TREATMENT, BILLING, AND STORAGE
14
14
8
4
4
5
7
7
7
6
6
7
6
4
7
7
3
TOTAL WATER PROJECTS $0 $0 $45,352,000 $45,352,000
2022 2023 Other TOTAL
Color Category GO Bonds GO Bonds Funding FUNDING
Total $3,757,000 $13,258,000 $75,578,000 $92,593,000
95
Dist Sys - Retail Water Meter Phase II and MIU Phase I
Replacement Program 0 2 0 0 $660,000 $660,000
98 WTP - CMMS System 0 2 0 0 $150,000 $150,000
108 WTP - Pump Station Dehumidification 0 2 0 4 $220,000 $220,000
109 WTP - Roof Improvements - Construction 0 2 0 4 $1,000,000 $1,000,000
96 WTP - 36/42 Intake Replacement - Ph III Engr Svcs 3 3 4 4 $667,000 $667,000
97 WTP - 36/42 Intake Replacement - Construction 3 3 4 4 $39,450,000 $39,450,000
99 WTP - Corrosion Control Study 1 3 0 4 $275,000 $275,000
100 WTP - East Filter Safety Rails - Engr Svcs 1 3 0 0 $30,000 $30,000
101 WTP - East Filter Safety Rails - Construction 1 3 0 0 $150,000 $150,000
102 WTP - Fire Sprinkler System Upgrade 1 - Eng Svcs 1 4 0 0 $75,000 $75,000
103 WTP - Generator and Switchgear Rehab - Eng Svcs 1 2 0 4 $450,000 $450,000
104 WTP - Generator and Switchgear Rehab - Construction 1 2 0 4 $500,000 $500,000
105 WTP - Lead Paint Removal and Repainting 0 3 0 4 $300,000 $300,000
106 WTP - Low Lift 4/5/6 Pump Improvements - Eng Svcs 0 2 0 4 $200,000 $200,000
107 WTP - Low Lift Pump MCC - Engr Svcs 0 2 0 4 $125,000 $125,000
115 WTP - PFAS Study 0 3 0 4 $500,000 $500,000
110 WTP - Security - First Floor Windows - Construction 3 3 0 0 $100,000 $100,000
111 WTP - Security - Improvements 1 3 0 0 $100,000 $100,000
112 WTP - Standpipe Water Quality - Eng Svcs 0 3 0 4 $150,000 $150,000
113 WTP - Standpipe Water Quality - Construction 0 3 0 4 $200,000 $200,000
114 WTP - Thermal Security Camera Installation - Engr Svcs 0 3 0 0 $50,000 $50,000
Projects with Substantial Funding Other Than 2022 and 2023 GO Bond Funding (GREEN)$1,290,000 $7,280,000 $74,988,000 $83,558,000
Projects under contract (BLUE)$0 $240,000 $0 $240,000
Projects with immediate life safety, contingency and critical to emergency operations (RED)$1,805,000 $2,145,000 $515,000 $4,465,000
Other Projects Meeting High Priority Community Goals (PURPLE)$662,000 $3,268,000 $75,000 $4,005,000
Additional Projects at City Council Request (YELLOW)0 $325,000 $0 $325,000
Reduce revenue collected for Water and
Sewer Fund; may result in more bond sales
to support needed capital improvements
Reduce ability to maintain maintenance
records
Legal requirement
Delay safety improvements at water plant
Delay safety improvements at water plant
Delay safety improvements at water plant
Reduce reliability at water plant
Reduce reliability at water plant
Delay safety improvements at water plant
Reduce long-term reliability at water plant
Reduce long-term reliability at water plant
Legal requirement
Reduce life of piping and equipment at
water plant
Potential water and structural damage to
building envelope and interior
Reduce security at water plant
Reduce security at water plant
Reduce water quality in distribution system
Reduce water quality in distribution system
Reduce security at water plant
Reduce reliability at water plant; loss of low
Reduce reliability at water plant; loss of lowPage 8 of 10Page 12 of 51SP1.Page 17 of 118
1
7
9
7
2
6
3
2
9
9
6
6
Attachment B - Projects Not Included in the Proposed 2023 CIP
City of Evanston - 11/21/22 Updates
2023 Capital Improvement Program
Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding
STREET RESURFACING, WATER MAIN, AND SEWER
Major Projects
TOTAL STREETS, WATER MAIN AND SEWER PROJECTS $200,000 $200,000
OTHER TRANSPORTATION
Major Projects
7
Annual Projects
TOTAL OTHER TRANSPORTATION PROJECTS $0 $780,000 $0 $780,000
PARKS
9
7
7
TOTAL PARKS PROJECTS $150,000 $4,920,000 $100,000 $5,170,000
FACILITIES PROJECTS
6
1 Main Street, Hartrey to Asbury, Ph II Engr 0 3 0 4 $200,000 $200,000
2 Fiber Optic System Upgrades Yes 3 2 0 4 $500,000 $500,000
4
Streetlight Pole and Fixture Replacement (Additional
Purchase Beyond Contract Minimum to Meet Demand)Yes 0 3 0 4 $180,000 $180,000
5 Chandler Tot Lot - Playground 0 2 0 0 $150,000 $150,000
6
Cartwright Park Renovations (Playground and Amenities) -
$120,000 0 2 0 4 $120,000 $120,000
7 Fence Replacement - Various Parks Yes 1 2 0 0 $100,000 $100,000
11 Park Sign Replacements Yes 0 2 0 0 $25,000 $25,000
12 Shoreline Stabilization Implementation - Consulting Svcs 2 3 0 4 $100,000 $100,000
13 Twiggs Park - North End Embankment Stabilization 3 2 0 4 $400,000 $400,000
14 Civic Center - Repointing Exterior Brick 0 2 0 4 $600,000 $600,000
15 Civic Center - Window Replacement 0 2 0 4 $3,000,000 $3,000,000
3 Street Evaluation and Rating 0 3 0 4 $100,000 $100,000
8 Fountain Square Improvements 3 2 0 4 $2,400,000 $2,400,000
9 Independence Park Renovations - Construction 1 2 0 4 $900,000 $900,000
10 Larimer Park Renovations - Construction 1 2 0 4 $975,000 $975,000
16 Civic Center - Renovation Ph 1 Consulting Svcs 0 2 0 4 $1,300,000 $1,300,000
Work delayed/traffic concerns at
Asbury/Main and Dodge/Main intersections
Reduction in City data network reliability;
no expansion of public wi-fi
Failed streetlights will remain out of service
longer
Playground equipment will be removed with
no amenity added back
Flooding issues unaddressed, deteriorated
playground equipment may need to be
removed.
Fence will continue to deteriorate and may
be removed if it is a safety hazard
Fountain will not be operable
Missing and deteriorated park signs will not
be replaced
Further long-term deterioration of the
lakefront
Failure of canal embankment will continue
and may worsen
Further water and structural damage to
building envelope and interior will continue
and may accelerate
Further water and structural damage to
building envelope and interior will continue
and may accelerate
Delay in making long-term improvements
Less data available for planning streetPage 9 of 10Page 13 of 51SP1.Page 18 of 118
2
Attachment B - Projects Not Included in the Proposed 2023 CIP
City of Evanston - 11/21/22 Updates
2023 Capital Improvement Program
Annual Project Project Non-City CARP Total 2022 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds GO Bonds Funding FUNDING Consequences of Not Funding
18 Fire Station 5 - Siding System Repair 0 2 0 4 $100,000 $100,000
19 Levy Center - Exterior Bollard Light Replacement 0 3 0 4 $30,000 $30,000
21 Noyes - Building Modernization Ph 2/3 Engr Svcs 1 2 0 4 $250,000 $250,000
17 Fire Stations 1 and 3 - Locker and Restroom Improvements 3 2 0 0 ongoing $0
20 Municipal Storage Center - Renovation - Consulting Svcs 2 2 0 4 $100,000 $100,000
22 Public Art Yes 0 1 0 0 $30,000 $30,000
Projects to be Delayed (ORANGE)$350,000 $11,110,000 $100,000 $11,560,000
6
7
7
5
8
TOTAL FACILITIES PROJECTS $0 $5,380,000 $0 $5,380,000
MISCELLANEOUS
1
TOTAL MISCELLANEOUS PROJECTS $0 $30,000 $0 $30,000
2022 2023 Other TOTAL
Color Category GO Bonds GO Bonds Funding FUNDING
Total $350,000 $11,110,000 $100,000 $11,560,000
Work will be delayed
Work will be delayed, damage to building
envelope may increase
Inoperable pathway lighting will not be
repaired
Work will be delayed
Design of HVAC, electrical and building
code improvements will be delayed.
Fewer public art installations installedPage 10 of 10Page 14 of 51SP1.Page 19 of 118
To: City Manager
From: Clayton Black, Budget Manager
Subject: Local MFT and Wheel Tax
Date: November 11, 2022
Question: How much could the City generate from an increase in the Wheel Tax of $5
and an increase in Local Motor Fuel Taxes of 1 cent/gallon.
Response:
Local Motor Fuel Tax: Evanston currently charges 5 cents/gallon on the purchase of
fuel in the City of Evanston. Given increased adoption of electric and hybrid vehicles
and a reduction in traffic during the pandemic, this is a revenue source that has
decreased over time and is unlikely to return to pre-pandemic levels without an increase
in the tax rate. A 1 cent/gallon increase would result in an increase of approximately
$165,000.
2018
Actual
2019
Actual
2020
Actual
2021
Actual
2022
Projection*
Local Motor Fuel Tax $1,328,345 $1,069,481 $769,514 $822,567 $825,000
*YTD as of 11/10/22 is $696,902.
Wheel Tax: Evanston charges an annual Wheel Tax for all vehicles registered to an
Evanston address. In 2022, the City increased the Wheel Tax by $5 on all vehicle types
and estimated this would result in a $200,000 increase, which could be used to meet
the City’s Climate Action Resilience Plan (CARP) goals.
2018 Actual 2019 Actual 2020 Actual 2021 Actual 2022
Projection*
Wheel Tax $2,497,865 $2,344,475 $2,660,196 $3,062,078 $2,500,000
*YTD as of 11/10/22 is $2,439,016.
However, beginning in 2022, the City stopped charging a $25 late fee on Wheel Tax
payments made after September 30. In the past, the threat of late fees created urgency
Memorandum
Page 15 of 51
SP1.Page 20 of 118
among residents to pay this tax on time. This change in enforcement practices reduced
the volume of customers in late September and resulted in a projected decrease in
Wheel Taxes of about $560,000 in 2022 compared to 2021. Additional parking
enforcement could raise this total, however with just seven +weeks remaining in the
fiscal year, enforcement alone is likely not enough to close the gap with 2021 actuals.
With approximately 29,000 Wheel Taxes paid in 2022, a $5 increase would result in an
increase of $145,000 in 2023. However, total Wheel Tax revenue would still be well
below 2021 actuals unless late fees are reinstated.
Page 16 of 51
SP1.Page 21 of 118
City Manager’s Office
November 21, 2022
2023 Proposed Budget Overview
1 Page 17 of 51SP1.Page 22 of 118
City Manager’s Office 2
Total Proposed Budget = $390,574,677
●Increase from 2022 Adopted Budget = $30.1 million
○Water fund = $23.5 million increase
○Capital Fund = $6 million increase
○General Fund = $5.2 million increase
2023 Revised Budget
All Funds
Page 18 of 51SP1.Page 23 of 118
City Manager’s Office 3
Remaining Decisions
1.Does the City Council approve of the revised CIP projects and
proposed funding sources?
2.How does the City fund the increase for Public Safety Pension
contributions (~$4.5 million) to put the City on a path towards
100% funding?
a.Combination of excess reserves ($2.5 million) and an increase
to the Property Tax Levy ($2 million) as agreed to by the
Finance and Budget Committee?
3.Evanston’s Motor Fuel Tax is currently $0.05 per gallon.
4.How will the City fund the additional amounts requested in the
Reparations Fund ?
Page 19 of 51SP1.Page 24 of 118
City Manager’s Office 4
2023 Revised General Fund Budget – Fund Balance
Page 20 of 51SP1.Page 25 of 118
City Manager’s Office 5
Changes Based on City Council Direction:
GENERAL FUND
Increased two major General Fund Revenues
•Personal Property Replacement Tax : Increased projection by
$500,000 to $2.25 million.
•Real Estate Transfer Tax: Increased projection by another
$250,000 to $3.75 million, but reallocated $1 million from the
General Fund to the Reparations Fund.
Increased funding for City-wide training and other expenses by
$200,000.
Page 21 of 51SP1.Page 26 of 118
City Manager’s Office 6
2023 Original
Budget
(10/17/22)
2023 Revised
Budget
(11/7/22)
2023 Revised
Budget
(11/21/22)
General Fund Operating Revenue $118,487,160 $118,487,160 $118,487,160
Increases to Tax Projections - $1,250,000 $2,000,000
Use of 2021 Excess Reserves $4,569,693 $3,168,077 $3,618,081
Reduction to Real Estate Transfer Tax $0 $0 ($1,000,000)
Increase to Net City Property Tax Levy $2,228,462 $0 $0
General Fund Total Revenue $125,285,315 $122,905,237 $123,105,241
General Fund Operating Expenses $117,839,046 $117,673,959 $117,673,959
Salary Increases $3,230,000 $3,230,000 $3,230,000
New Positions $2,265,346 $2,014,979 $2,014,983
One-Time Expenses $1,640,000 $1,390,000 $1,590,000
Contractual Increases $786,000 $786,000 $786,000
Elimination of Transfer from MFT $1,044,987 $1,044,987 $1,044,987
Moving positions from GF to HSF - ($194,560) ($194,560)
Vacancy Adjustment (4%) ($1,520,064) ($3,040,128) ($3,040,128)
General Fund Total Expenses $125,285,315 $122,905,237 $123,105,241
General Fund Net $0 $0 $0
Changes Based on City Council Direction Page 22 of 51SP1.Page 27 of 118
City Manager’s Office 7
Reductions to Capital Improvement Fund
•Budget revised to reflect those projects that meet the FIVE
criteria discussed by City Council:
1.Projects with substantial funding other than 2022 and 2023
GO Bond Funding;
2.Projects under contract;
3.Projects with immediate life safety, contingency, and critical
to emergency operations;
4.Other projects meeting high priority community goals; and
5.Additional projects at City Council request.
Changes Based on City Council Direction:
CAPITAL IMPROVEMENT PROGRAM Page 23 of 51SP1.Page 28 of 118
City Manager’s Office 8
Changes Based on City Council Direction:
CAPITAL IMPROVEMENT PROGRAM
Original Revised Change
2022 GO Bond Projects $4,107,000 $3,757,000 ($350,000)
2023 GO Bond Projects $24,218,000 $13,258,000 ($10,960,000)
Other Expenses (Twiggs Park Grant) $4,192,500 $4,592,500 $400,000
2023 GO Bond Projects (Water) $5,033,000 $4,933,000 ($100,000)
Total ($11,010,000) Page 24 of 51SP1.Page 29 of 118
City Manager’s Office
Changes Based on City Council Direction:
CAPITAL IMPROVEMENT PROGRAM
9
Fund
2023 Original
Budget (10/17/22)
2023 Revised
Budget (11/21/22)
178- Sustainability Fund $130,000 $130,000
180- Good Neighbors Fund $85,000 $85,000
200- Motor Fuel Tax Fund $1,504,000 $1,504,000
335- West Evanston TIF Fund $3,660,000 $3,660,000
345- Chicago Main TIF Fund $2,469,000 $2,469,000
415- Capital Improvements Fund $34,212,500 $23,302,500
416- Crown Construction Fund $200,000 $200,000
420- Special Assessment Fund $375,000 $375,000
513- Water Fund $57,947,500 $57,847,500
515- Sewer Fund $2,555,000 $2,555,000
Total $103,138,000 $92,128,000 Page 25 of 51SP1.Page 30 of 118
City Manager’s Office 10
•Many agencies forecasting potential recessionary trend in
US in 2023
•Some of the City’s major revenues like Sales Tax, Income
Tax, Transfer Tax, and Building Permits could be
impacted significantly
•Projected 2022 surplus for General Fund around $14.1M
•Higher revenues budgeted (including upward revisions)
for 2023 including Transfer Tax, Income Tax, GEMT,
PPRT, Sales Taxes (State & Home Rule) - Total $7.3M
•Transfer Tax to Reparations Fund- $1M
General Fund Revenues
Page 26 of 51SP1.Page 31 of 118
City Manager’s Office 11
•Reserves/surplus considered at Fund level (GF reserves)
instead of based on single/few revenue sources
•Most of excess 2021 General Fund reserves have been
allocated ($8.5M / $11.8M)
•Final GF surplus for 2022 available in early spring
•General Fund for 2023 includes 4.5% wage increase and
4% vacancy rate savings
•All union contracts are pending now- Potential for much
higher wage increases than budgeted
General Fund Revenues/ Expenses
Page 27 of 51SP1.Page 32 of 118
City Manager’s Office 12
•The State requires that public safety pensions be 90% funded by 2040.
•The City makes progress towards this goal by levying a property tax levy in
accordance with actuarially determined Annual Required Contributions
(higher than state minimum).
•Over the past ten years, the City’s formula has resulted in the City
contributing $35 million more towards public safety pensions than is
required by State law.
•The Finance and Budget Committee agreed to fund at 100% with additional
contribution of $4.5M to be funded out of Tax levy ($2M) and GF excess
surplus ($2.5M).
•Need direction for pension funding policy/goal which is sustainable from
year to year instead of funding decision based on annual GF balances.
Police and Fire Pension Funding
Page 28 of 51SP1.Page 33 of 118
City Manager’s Office 13
Page 29 of 51SP1.Page 34 of 118
City Manager’s Office
2022 General Fund Projections -
Salaries by Department
14
Department 2022 YTD
(9/30/2022)
% of
Budget
YTD-Sept
2022
Projected
Salaries by
Dept
2022 Adopted
Budget
% of
Budget
End of
Year
Expenses
City Council $327,904 75% $437,205 $438,034 100%
City Clerk $170,587 69% $227,449 $246,708 92%
City Manager’s Office $2,404,394 65% $3,205,859 $3,681,065 87%
Law $591,433 67% $788,577 $881,891 89%
Administrative Services $4,942,993 70% $6,840,657 $7,093,457 96%
Community Development $1,990,459 66% $2,653,945 $3,015,163 88%
Police $18,128,537 67% $24,421,383 $26,957,854 91%
Fire $11,358,679 77% $15,144,905 $14,821,717 102%
Health $982,485 76% $1,309,980 $1,300,680 101%
Parks and Recreation $4,567,355 70% $6,089,807 $6,497,023 94%
Public Works Agency $6,928,396 72% $9,487,861 $9,570,130 99%
Total $52,393,223 70% $70,607,630 $74,503,722 95% Page 30 of 51SP1.Page 35 of 118
City Manager’s Office
2022 General Fund Projections
15
2022 YTD
(9/30/2022)
2022 Adopted
Budget
2022
Projected % Difference
Expenses $84,691,077 $117,890,987 $119,578,541 101%
Salary & Benefit $52,393,222 $74,503,722 $70,607,630 95%
Ins & Chg Backs $14,945,075 $24,383,062 $24,383,062 100%
Serv & Supplies $12,799,709 $15,131,213 $17,066,279 113%
Transfer $3,564,218 $2,595,000 $5,845,000 225%
Miscellaneous $760,481 $590,390 $1,013,975 172%
Capital Outlay $228,372 $434,500 $409,496 94%
Contingencies/CSO $ - $253,100 $253,100 100%
Revenues $101,954,253 $ 117,909,687 $133,708,202 114%
Other Tax $52,667,541 $51,925,000 $66,101,167 127%
Prop Tax $16,178,435 $28,774,164 $28,774,164 100%
Transfers $6,581,779 $8,775,706 $8,775,706 100%
Charges for Serv $8,704,560 $8,491,325 $9,500,000 112%
Licenses, Permits, Fees $7,046,270 $8,085,550 $8,085,550 100%
Intergovernment $6,115,543 $5,961,342 $6,300,000 106%
Fines & Forfeits $2,803,625 $3,723,500 $3,723,500 100%
Other Rev $1,573,586 $2,118,100 $2,098,115 99%
Interest Income $282,914 $55,000 $350,000 636%
Surplus $17,263,176 $18,700 $14,129,660 Page 31 of 51SP1.Page 36 of 118
City Manager’s Office
2022 General Fund Projections -
Major Revenues
16
Revenue Budget
2022 YTD
(9/30/2022)
% YTD
(9/30/2022)
State Income Tax 8,800,000 10,149,810 115%
Sales Tax - Basic 10,300,000 8,964,067 87%
Sales Tax – Home Rule 7,500,000 6,917,880 92%
Recreation Program Fees 5,175,525 5,586,418 108%
Building Permits 4,225,100 4,970,958 118%
Real Estate Transfer Tax 3,250,000 4,090,522 126%
Personal Property Replacement Tax 600,000 2,790,074 465%
Liquor Tax 2,900,000 2,588,791 89%
Ticket Fines - Parking 2,800,000 2,461,859 88%
Electric Utility Tax 2,900,000 2,444,627 84%
Wheel Tax 2,900,000 2,359,686 81%
Ambulance Service 1,800,000 2,257,729 125%
State Use Tax 2,500,000 2,118,443 85%
Total 55,650,625 57,700,864 104%
Target – 75% Page 32 of 51SP1.Page 37 of 118
City Manager’s Office 17
2023 Revised General Fund Budget – Fund Balance
•Assumes $14.1 million surplus in 2022.
•Includes reduction of $1 million to Real Estate Transfer Tax beginning in 2023 for Reparations Fund.
•Includes 4% vacancy rate in 2023, 3% in 2024, and 2% in 2025 and beyond.
•Expenses estimated to increase by 4%.
•Revenues estimated to increase by 2%.
•Overall net property tax levy held flat from 2023 through 2026.
•Removal of 2.5 new position requests and move of 1.8 positions to Human Services Fund.
•Does not include permit and other revenues from Northwestern University football stadium,
estimated at $10 million in 2023/2024 with $3.5 million in operating revenue once completed. Page 33 of 51SP1.Page 38 of 118
City Manager’s Office 18
Fund Balance Policy - General Fund
(As a % of Expenditures)
City % of Exp.
Evanston Public Library 33-50%
Schaumburg 40%
Niles 40%
Bartlett 25-35%
Hoffman Estates 25%
Des Plaines 25%
Skokie 25%
Naperville 20%
Evanston 16.66%
2023 Revised General Fund Budget – Fund Balance
Page 34 of 51SP1.Page 39 of 118
City Manager’s Office 19
2021 Adopted
Net Levy
2022 Proposed
Net Levy Change ($) Ordinance
General Fund Tax Levy 8,656,102 9,057,297 401,195 100-O-22
Human Services Fund 3,110,000 3,110,000 - 100-O-22
General Assistance Fund 1,300,000 1,300,000 - 101-O-22
Library Fund 7,252,000 7,535,472 283,472 102-O-22
Solid Waste Fund 1,332,500 1,332,500 - 100-O-22
Debt Service (City) 13,436,256 12,878,258 (557,998)
Abatement
Resolutions
Debt Service (Library) 506,625 507,913 1,288
Abatement
Resolutions
Fire Pension Fund 9,248,524 9,598,610 350,086 100-O-22
Police Pension Fund 10,869,538 10,391,495 (478,043) 100-O-22
Total Net Levy 55,711,545 55,711,545 0
2023 Revised Budget – Property Tax Levy Page 35 of 51SP1.Page 40 of 118
City Manager’s Office 20
2021 Adopted
Net Levy
2022
Proposed Net
Levy
Change
($) Ordinance
Special Service Area #6
(Main-Dempster Mile) 227,835 227,835 - 103-O-22
Special Service Area #7
(East Central Street) 146,392 146,392 - 104-O-22
Special Service Area #8
(West Central Street) 62,006 62,006 - 105-O-22
Special Service Area #9
(Downtown Evanston) 610,995 610,995 - 106-O-22
2023 Revised Budget – Special Service Areas Page 36 of 51SP1.Page 41 of 118
City Manager’s Office
●Establishes the appropriate debt service levy for the City.
●When the City issues a general obligation bond, Cook County will
automatically levy for the full annual debt service of the bond .
●If instead, the City chooses to pay for the debt service through sources
other than the tax levy, the City must pass abatement resolutions on an
annual basis.
●Total 2023 debt service on General Obligation bonds = $18,580,029:
○Abated : $5,193,858
○Net tax levy: $13,386,171
●Sources of abatement include the Water Fund, Sewer Fund, TIF funds,
Parking Fund, Special Assessment Fund, & Friends of Crown Donations
21
2023 Revised Budget – Debt Service Abatement
Resolutions Page 37 of 51SP1.Page 42 of 118
City Manager’s Office 22
For every dollar you pay in property tax, the City receives 17 cents.
2023 Proposed Budget – Property Tax Levy Page 38 of 51SP1.Page 43 of 118
City Manager’s Office 23
2020 Property Tax Levies (FY 2021)
City Amount
(Millions)
District 65 $123
District 202 $78
Oakton CC $58
City of Evanston $47
Evanston Public Library $7
General Assistance $1
2023 Proposed Budget – Property Tax Levy Page 39 of 51SP1.Page 44 of 118
City Manager’s Office 24
2020 Property Tax Rates (FY 2021)
(As a % of Equalized Assessed Value - EAV)
City Rate Total Tax for a
$300,000 Home
Morton Grove 9.724% $9,403
Skokie 9.284% $8,978
Des Plaines 9.221% $8,917
Lincolnwood 8.840% $8,548
Niles 8.201% $7,931
Evanston 8.169% $7,900
Wilmette 7.895% $7,635
*Average composite rate per PIN.
Individual rate may be higher or lower depending on combination of taxing districts
servicing a property.
2023 Proposed Budget – Property Tax Levy Page 40 of 51SP1.Page 45 of 118
City Manager’s Office 25
2023 Proposed Budget – Police/Fire Pensions Page 41 of 51SP1.Page 46 of 118
City Manager’s Office 26
Assumed Investment Rate of Return
Police/Fire Pension Funds
Municipality Assumed
Rate
Bartlett 7.25%
Schaumburg 7.00%
Elk Grove Village 7.00%
Elgin 7.00%
Algonquin 6.75%
Warrenville 6.75%
Woodridge 6.50%
Illinois Department of Insurance (IDOI) 6.50%
Evanston 6.50%
2023 Proposed Budget – Police/Fire Pensions Page 42 of 51SP1.Page 47 of 118
City Manager’s Office 27
2023 Proposed Budget – Water / Sanitation Rate
Increase
5% increase to Water Rate
•Covers the cost of the City’s Lead Service Line
Replacement Workforce Development Program.
•This amounts to $13.50 more per year or $2.25 per
bi-monthly bill
1.8% increase to Solid Waste Fees
•This amounts to a $2.19 annual increase for
households with a 65 gallon container or $4.95 for
households with a 95 gallon container.
Page 43 of 51SP1.Page 48 of 118
City Manager’s Office 28
2023 Proposed Budget – New Positions
Fund
FTE Added
(10/17/22)
FTE Added
(11/7/22)
General Fund 22.5 20.0
Water Fund 8.0 8.0
Fleet Services 2.5 1.0
Human Services 2.0 2.0
Sustainability 2.0 2.0
Housing and Grant
Funds 1.0 1.0
Library 1.0 1.0
TOTAL 39.0 35.0 Page 44 of 51SP1.Page 49 of 118
City Manager’s Office 29
2023 Proposed General Fund – New Positions
Department New Positions
Administrative Services
HR Recruitment and Retention Specialist*
Digital Services Specialist
Security Analyst*
Tech Support Specialist I
Procurement Specialist (split with Fleet Fund)
Asset Specialist
City Manager’s Office
Accounts Receivable Coordinator*
Grants Officer
ADA Coordinator
Community Development
Admin Lead
Property Maintenance Inspector
Residential Plan Reviewer
Fire Seven (7) Firefighter/Paramedics
Fire Captain
Parks and Recreation
Assistant Director*
Special Events Coordinator
Management Analyst*
*Recommended by Baker Tilly Page 45 of 51SP1.Page 50 of 118
City Manager’s Office 30
2023 Proposed Other Funds – New Positions
Fund New Positions
Fleet
Mechanic*
Mechanic*
Procurement Specialist (50%)
Sustainability Resilient Building Specialist
Community Outreach Specialist
Water
Plumbing Inspector
Crew Leader (LSLR)
Equipment Operator (LSLR) (2)
LSLR Coordinator
Water Worker (3)
Housing and Grants Senior Housing Planner
Human Services Workforce Development Coordinator
Career Development Coordinator
Library Library Assistant
*Recommended by Baker Tilly Page 46 of 51SP1.Page 51 of 118
City Manager’s Office
2023 Proposed Budget – ARPA
31
ARPA Final Rule Category Realigned
ARPA
Categories
Allocated/
Requested to
Date
Proposed
Balance to
Allocate
Remaining
Balance
1- Public Health $1,452,500 $1,452,500 $0 $0
2- Negative Economic Impacts $17,521,184 $11,530,701 $0 $5,990,483
3- Public Sector Capacity $1,700,000 $1,700,000 $0 $0
4- Premium Pay $500,000 $500,000 $0 $0
5- Infrastructure $5,000,000 $5,000,000 $0 $0
6- Revenue Replacement $13,000,000 $8,550,000 $2,100,000 $1,850,000
7- Administrative and Other $1,000,000 $1,000,000 $0 $0
Participatory Budgeting $3,000,000 $3,000,000 $0 $0
TOTALS $43,173,684 $33,233,201 $2,100,000 $7,840,483
Proposed Budget includes $1.5 million to Equipment Replacement Fund and $600,000
to the Parking Fund, both of which were negatively impacted by pandemic. Page 47 of 51SP1.Page 52 of 118
City Manager’s Office
•Monday, October 10: Proposed Budget available on City website
•Monday, October 17: Budget Discussion at City council
•Monday, October 24: Budget Public Hearing at City Council
•October and November: Budget Discussions at Five Ward Meetings
•Wednesday, October 26: Budget Town Hall (Spanish)
•Thursday, November 3: Budget Town Hall (English)
•Monday, November 7: Truth in Taxation Public Hearing at City Council
•November 21: Anticipated budget adoption date (before Thanksgiving)
•December 27: Tax levy filing deadline
•December 31: Budget approval deadline
32
2023 Proposed Budget – Calendar
Page 48 of 51SP1.Page 53 of 118
11/21/2022
99-O-22
AN ORDINANCE
Approving the 2023 Fiscal Year
Budget of the City of Evanston
WHEREAS, 65 ILCS 5/8-2-9.1 et seq. and Title 1, Chapter 8 of the City
Code, 2012, as amended, requires the City Manager to submit to the City Council a
proposed budget for the ensuing fiscal year that presents a complete budget for
revenues and expenditures plan for each fund; and
WHEREAS, in accordance with legal requirements, the City Manager
submitted the proposed budget for the 2023 fiscal year to the City Council for its review
and the required hearings on said budget were conducted and properly noticed under
the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.; and
WHEREAS, the City Council has reviewed the proposed budget, with a
total expenditure amount of three hundred-ninety million, five hundred seventy-four
thousand, six hundred and seventy-seven dollars ($390,574,677);
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals hereby found as fact and
incorporated herein by reference.
SECTION 2: That the City Council hereby adopts the City of Evanston’s
2023 fiscal year budget, with a total expenditure amount of three hundred-ninety million,
five hundred seventy-four thousand, six hundred and seventy-seven dollars
($390,574,677); summarized in the document attached hereto as Exhibit A and
Page 49 of 51
SP1.Page 54 of 118
incorporated herein by reference, and hereby directs the City Manager to implement
said budget.
SECTION 3: That this Ordinance 99-O-22 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Introduced: , 2022 Approved:
Adopted: , 2022 , 2022
_
Daniel Biss, Mayor
Attest: Approved as to form:
Stephanie Mendoza, City Clerk Nicholas E. Cummings, Corporation Counsel
Page 50 of 51
SP1.Page 55 of 118
EXHIBIT A
City of Evanston – Fiscal Year 2023 Adopted Budget Summary
Fund 2023 Budget
100 GENERAL FUND 123,105,241
170 AMERICAN RESCUE PLAN 22,750,000
175 GENERAL ASSISTANCE FUND 1,360,220
176 HUMAN SERVICES FUND 4,451,258
177 REPARATIONS FUND 1,400,000
178 SUSTAINABILITY FUND 802,893
180 GOOD NEIGHBOR FUND 85,000
185 LIBRARY FUND 8,931,467
186 LIBRARY DEBT SERVICE FUND 507,913
187 LIBRARY CAPITAL IMPROVEMENT FD 950,000
200 MOTOR FUEL TAX FUND 4,141,600
205 EMERGENCY TELEPHONE (E911) FUND 1,672,200
210 SPECIAL SERVICE AREA (SSA) #9 575,000
215 CDBG FUND 3,660,665
220 CDBG LOAN FUND 325,000
240 HOME FUND 654,838
250 AFFORDABLE HOUSING FUND 1,926,626
320 DEBT SERVICE FUND 15,803,723
330 HOWARD-RIDGE TIF FUND 1,430,913
335 WEST EV ANSTON TIF FUND 3,940,000
340 DEMPSTER-DODGE TIF FUND 176,483
345 CHICAGO-MAIN TIF 2,995,355
350 SPECIAL SERVICE AREA (SSA) #6 220,000
355 SPECIAL SERVICE AREA (SSA) #7 140,000
360 SPECIAL SERVICE AREA (SSA) #8 60,200
365 FIVE FIFTH TIF FUND 100,000
415 CAPITAL IMPROV EMENTS FUND 22,492,500
416 CROWN CONSTRUCTION FUND 1,145,000
417 CROWN COMMUNITY CTR MAINTENANCE 175,000
420 SPECIAL ASSESSMENT FUND 830,360
505 PARKING SYSTEM FUND 11,284,472
510 WATER FUND 23,108,917
513 WATER DEPR IMPRV &EXTENSION FUND 57,792,200
515 SEWER FUND 11,251,969
520 SOLID WASTE FUND 6,448,525
600 FLEET SERVICES FUND 3,461,979
601 EQUIPMENT REPLACEMENT FUND 2,700,000
605 INSURANCE FUND 20,013,487
700 FIRE PENSION FUND 11,353,560
705 POLICE PENSION FUND 16,350,112
G rand Total 390,574,677
Page 51 of 51
SP1.Page 56 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
CC: Clayton Black, Budget Manager
Subject: Ordinance 100-O-22, City of Evanston 2022 Tax Levy
Date: November 21, 2022
Recommended Action:
Staff request introduction of Tax Levy Ordinance 100-O-22, which levies the annual property
tax for General Operations, Human Services Fund, Illinois Municipal Retirement Fund (IMRF),
Police and Fire Pension Funds, and the Solid Waste Fund totaling $34,525,671 as extended
(including 3% loss factor). This represents an increase of 0.8% over the 2021 levy of
$34,243,983 as extended.
Council Action:
For Introduction
Summary:
Each year the City of Evanston must levy a specific dollar amount of property taxes with Cook
County. These property tax levies are used to pay for general operations of the City, IMRF,
Police and Fire Pension obligations, General Assistance Fund, Library operations and the Solid
Waste Fund. Levies for the Library, General Assistance, and Special Service Areas are
provided under separate ordinances. The County automatically levies the amounts related to
debt service, which is explained in greater detail below.
The table below is a summary of the 2022 Levies as extende d including allowable loss factor
of 3% by the Cook County as listed in the attached Tax Levy Ordinance:
SP2.Page 57 of 118
Detail of all levies and loss factors are shown in the attachment. The City’s budget is based on
the net levy, which is the amount the city expects to collect. The 2022 proposed City net levy
is $33,489,902. This is an increase of $273,238 or 0.8% over the 2021 City net levy of
$33,216,664. With the addition of the loss factor, the 2022 proposed City gross levy is
$34,525,671. This is an increase of $281,687 or 0.8% over the 2021 City gross levy of
$34,243,984.
Adding the Debt Service, General Assistance, and Library Fund levies, the total proposed net
levy for 2022 is $55,711,545. This represents no increase compared to the 2021 total net levy.
With the addition of the loss factor, the 2022 total gross levy is $57,689,885. This is a decrease
of $47,310 or 0.1% over the 2021 total gross levy of $57,737,195.
The levy for general obligation debt service is handled differently than a municipal levy for
general operating or pension contribution expenses. When a municipality in Cook County
issues general obligation debt, the debt amortization schedule is filed with the County after
issuance of the bonds, and the County will automatically levy an amount including an allowable
5% loss factor on behalf of the municipality to make the necessary debt payments for bo th
principal and interest. Therefore, the City of Evanston does not levy an annual amount for debt
service. Rather, the city must approve and file the necessary abatement resolutions for any
amounts the City does not want the County to automatically levy. These tax levy abatements
will be introduced to the City Council on November 7, 2022.
Questions regarding the Tax Levy may be directed to the City Treasurer at:
Hitesh Desai
Treasurer
847.448.8082
HDesai@cityofevanston.org
Legislative History:
Ordinance 100-O-22 was tabled at the November 7, 2022 Special City Council Meeting.
Ordinance 100-O-22 was introduced at the November 14, 2022 City Council Meeting
Attachments:
2022 Property Tax Levy
100-O-22 2022 City Tax Levy
2023 Exhibits - City Levy
Page 2 of 13
SP2.Page 58 of 118
2022 BUDGET 2023 BUDGET
2021 ADOPTED
LEVY
2022 ADOPTED
LEVY CHANGE ($)
CHANGE (%)
GENERAL FUND - CORPORATE
Gross Levy 7,629,834 8,414,703
Loss Factor*228,895 252,441
Net Levy 7,400,939$ 8,162,262$ 761,323$ 10.3%
GENERAL FUND - IMRF PENSION
Gross Levy 1,293,982 922,716
Loss Factor*38,819 27,681
Net Levy 1,255,163$ 895,035$ (360,128)$ -28.7%
HUMAN SERVICES FUND
Gross Levy 3,206,186 3,206,186
Loss Factor*96,186 96,186
Net Levy 3,110,000$ 3,110,000$ -$ 0.0%
SOLID WASTE FUND
Gross Levy 1,373,711 1,373,711
Loss Factor*41,211 41,211
Net Levy 1,332,500$ 1,332,500$ -$ 0.0%
FIRE PENSION FUND
Gross Levy 9,534,561 9,895,474
Loss Factor*286,037 296,864
Net Levy 9,248,524$ 9,598,610$ 350,086$ 3.8%
POLICE PENSION FUND
Gross Levy 11,205,709 10,712,881
Loss Factor*336,171 321,386
Net Levy 10,869,538$ 10,391,495$ (478,043)$ -4.4%
TOTAL CITY LEVY
Gross Levy 34,243,984 34,525,671 281,688$ 0.8%
Loss Factor*1,027,320 1,035,770
TOTAL CITY NET LEVY $ 33,216,664 $ 33,489,902 $ 273,238 0.8%
GENERAL ASSISTANCE FUND
Gross Levy 1,340,206 1,340,206 -$ 0.0%
Loss Factor*40,206 40,206
TOTAL GA NET LEVY $ 1,300,000 $ 1,300,000 $ - 0%
LIBRARY FUND
Gross Levy 7,476,289 7,768,528 292,239$ 3.9%
Loss Factor*224,289 233,056 8,767$ 3.9%
TOTAL LIBRARY NET LEVY $ 7,252,000 $ 7,535,472 $ 283,472 3.9%
DEBT SERVICE FUND
Gross Levy 14,143,427 13,522,171 (621,256)$ -4.4%
Loss Factor*707,171 643,913 (63,258)$ -8.9%
Net Levy 13,436,256$ 12,878,258$ (557,998)$ -4.2%
LIBRARY DEBT SERVICE
Gross Levy 533,289 533,309 19$ 0.0%
Loss Factor*26,664 25,396 (1,269)$ -4.8%
Net Levy - Library Debt 506,625$ 507,913$ 1,288$ 0.3%
DEBT SERVICE LEVY
Gross Levy 14,676,717 14,055,480 (621,237)$ -4.2%
Loss Factor*733,836 669,309 (64,527)$ -8.8%
TOTAL DEBT SERVICE NET LEVY $ 13,942,881 $ 13,386,171 $ (556,710)-4%
CITY AND LIBRARY NET LEVY $ 55,711,545 $ 55,711,545 $ - 0.0%
Total Loss Factor* 2,025,650 1,978,341 $ (47,309)-2.3%
Total Gross Levy 57,737,195 57,689,885 $ (47,310)-0.1%
*A loss factor is applied to all levies by Cook County.
Page 3 of 13
SP2.Page 59 of 118
11/07/22
100-O-22
AN ORDINANCE
Levying Taxes in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2023 and Ending December 31, 2023
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2023, and ending December 31, 2023,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been posted on the city website at
www.cityofevanston.org/budget
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT OR DAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the City of
Evanston, Illinois, for the current fiscal year beginning January 1, 2023, there is hereby
levied on all real property subject to taxation within the corporate limits of s aid City of
Evanston as assessed and equalized for the year 2022 the sum of Thirty-Four million,
Five hundred Twenty-Five thousand, Six Hundred Seventy-One dollars ($34,525,671),
being the total of the budget legally made plus allowances for allowable collection
Page 4 of 13
SP2.Page 60 of 118
100-O-22
~2~
losses (3%), which are to be collected from the tax levy of the City of Evanston for the
year 2022 and all corporate purposes appropriated and specifically referred to in the FY
2023 Proposed Budget to the City Council. Budgeted Funds are to be collected from the
tax levy of the current fiscal year of the City of Evanston, Illinois, for:
General Corporate Levy (per FY 23 proposed budget) $ 8,414,703
IMRF Pension Levy (per FY23 proposed budget) $ 922,716
Human Services Fund Levy (per FY 23 proposed budget) $ 3,206,186
Solid Waste Fund Levy (Per FY 23 proposed budget) $ 1,373,711
Fire Pension Levy (per FY 23proposed budget) $ 9,895,474
Police Pension Levy (per FY23 proposed budget) $10,712,881
Total Levy (excluding Debt Service, General Assistance and Library) $34,525,671
*Cook County will levy debt service including 5% loss factor based on the debt
amortization schedules and 2022 abatements filed with Cook County.
The specific amounts hereby levied for the various purposes and funds are designated
by being placed in separate columns under the heading “To Be Raised By Taxation,”
and are identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be budgeted for the City of Evanston: A) Eight
million, Four hundred and Fourteen thousand, Seven hundred and Three dollars
($8,414,703) for the General Corporate Purposes ; B) Nine hundred and Twenty-Two
thousand, Seven hundred Sixteen dollars ($922,716) for the Illinois Municipal
Retirement Fund Pension (IMRF); C) Three million Two hundred Six thousand, One
hundred and Eighty-Six dollars ($3,206,186) for the Human Services Fund; D) One
Million, Three hundred Seventy- Three Thousand, Seven hundred Eleven dollars
($1,373,711) for the Solid Waste Fund; E) Nine million, Eight hundred Ninety-Five
thousand, Four hundred Seventy-Four dollars ($9,895,474) for the Fire Pension Fund;
and F) Ten million, Seven hundred Twelve thousand, Eight hundred Eighty-One dollars
Page 5 of 13
SP2.Page 61 of 118
100-O-22
~3~
($10,712,881) for the Police Pension Fund, as outlined in the City of Evanston Tax Levy
Filing with Cook County FY 2023 Budget – Tax Levy Year 2022 to be Received in FY
2023, attached hereto.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinanc e 100-O-22 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2022
Adopted:___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss , Mayor
Attest:
_____________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas Cummings , Corporation Counsel
Page 6 of 13
SP2.Page 62 of 118
Account Number Account Description 2023 Budget Sources Outside of Levy 2022 Tax Levy
446,224 446,224 -
140,100 140,100 -
1,250 1,250 -
587,574 587,574 -
252,412 252,412 -
101,865 101,865 -
354,277 354,277 -
5,409,299 5,409,299 -
1,652,927 1,652,927 -
500,000 500,000 -
806,750 806,750 -
852,500 852,500 -
175,000 175,000 -
52,550 52,550 -
9,449,026 9,449,026 -
871,258 871,258 -
93,400 93,400 -
964,658 964,658 -
7,687,147 7,687,147 -
4,461,926 4,461,926 -
200,000 200,000 -
6,500 6,500 -
12,355,573 12,355,573 -
3,287,262 3,287,262 -
866,557 866,557 -
5,000 5,000 -
25,500 25,500 -
4,184,319 4,184,319 -
26,499,666 26,499,666 -
1,229,072 1,229,072 -
367,500 367,500 -
120,000 120,000 -
2,500 2,500 -
155,500 155,500 -
890,000 890,000 -
29,264,238 29,264,238 -
15,662,451 15,662,451 -
1,164,178 1,164,178 -
50,000 50,000 -
892,500 892,500 -
356,280 356,280 -
807,000 807,000 -
18,932,409 18,932,409 -
1,310,593 1,310,593 -
220,400 220,400 -
43,085 43,085 -
1,574,078 1,574,078 -
6,705,332 6,705,332 -
4,800,021 4,800,021 -
82,000 82,000 -
472,500 472,500 -
233,657 233,657 -
305,000 305,000 -
12,598,510 12,598,510 -
8,810,101 8,810,101 -
2,121,969 2,121,969 -
56,000 56,000 -
1,260,000 1,260,000 -
1,000 1,000 -
1,240,000 1,240,000 -
13,489,070 13,489,070 -
-
20,595,105 20,595,105 -
20,595,105 20,595,105 -
124,348,838 124,348,838 -
Department Total: 14 - CITY CLERK
General Fund Tax Levy
Fund: 100 - GENERAL FUND
EXPENSES
Department: 13 - CITY COUNCIL
Salary & Benefits
Services & Supplies
Miscellaneous
Department Total: 13 - CITY COUNCIL
Department: 14 - CITY CLERK
Salary & Benefits
Services & Supplies
Services & Supplies
Department: 15 - CITY MANAGER'S OFFICE
Salary & Benefits
Services & Supplies
Capital Outlay
Interfund Transfers
Insurance and Other Chargebacks
Contingencies
Miscellaneous
Department Total: 15 - CITY MANAGER'S OFFICE
Department: 17 - LAW
Salary & Benefits
Miscellaneous
Department Total: 17 - LAW
Department: 19 - ADMINISTRATIVE SERVICES
Salary & Benefits
Services & Supplies
Interfund Transfers
Capital Outlay
Department Total: 19 - ADMINISTRATIVE SERVICES
Department: 21 - COMMUNITY DEVELOPMENT
Salary & Benefits
Services & Supplies
Contingencies
Salary & Benefits
Department Total: 21 - COMMUNITY DEVELOPMENT
Department: 22 - POLICE
Salary & Benefits
Services & Supplies
Insurance and Other Chargebacks
Capital Outlay
Contingencies
Miscellaneous
Interfund Transfers
Department Total: 22 - POLICE
Department: 23 - FIRE MGMT & SUPPORT
Department: 30 - PARKS AND RECREATION
Services & Supplies
Capital Outlay
Insurance and Other Chargebacks
Miscellaneous
Interfund Transfers
Department Total: 23 - FIRE MGMT & SUPPORT
Department: 24 - HEALTH
Salary & Benefits
Services & Supplies
Miscellaneous
Department Total: 24 - HEALTH
Insurance and Other Chargebacks
Salary & Benefits
Services & Supplies
Capital Outlay
Insurance and Other Chargebacks
Miscellaneous
Interfund Transfers
Department Total: 30 - PARKS AND RECREATION
Department: 40 - PUBLIC WORKS AGENCY
Salary & Benefits
Services & Supplies
Capital Outlay
Grand Total
Contingencies
Interfund Transfers
Department Total: 40 - PUBLIC WORKS AGENCY
Department: 99 - NON-DEPARTMENTAL
Insurance and Other Chargebacks
Department Total: 99 - NON-DEPARTMENTAL
Page 7 of 13
SP2.Page 63 of 118
Total to be Levied 8,414,703
Loss Factor 252,441
Amount to be raised by taxes 8,162,262
Page 8 of 13
SP2.Page 64 of 118
Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy
61710 IMRF 2,708 125 2,583
2,708 125 2,583
-
61710 IMRF 5,831 270 5,561
5,831 270 5,561
-
61710 IMRF 98,719 4,570 94,149
98,719 4,570 94,149
-
61710 IMRF 23,899 1,106 22,793
23,899 1,106 22,793
-
61710 IMRF 191,894 8,883 183,011
191,894 8,883 183,011
-
61710 IMRF 85,063 3,938 81,125
85,063 3,938 81,125
-
61710 IMRF 114,948 5,321 109,627
114,948 5,321 109,627
-
61710 IMRF 7,515 348 7,167
7,515 348 7,167
-
61710 IMRF 35,540 1,645 33,895
35,540 1,645 33,895
-
61710 IMRF 152,801 7,073 145,728
152,801 7,073 145,728
-
61710 IMRF 219,560 10,164 209,396
219,560 10,164 209,396
938,478 43,443 895,035
938,478 43,443 895,035
Total to be Levied 922,716
Loss Factor*27,681
Amount to be raised by taxes 895,035$
Department: 40 - PUBLIC WORKS AGENCY
Department Total: 40 - PUBLIC WORKS AGENCY
EXPENSES Total
Fund EXPENSE Total: 100 - GENERAL FUND
Department: 23 - FIRE MGMT & SUPPORT
Department Total: 23 - FIRE MGMT & SUPPORT
Department: 24 - HEALTH
Department Total: 24 - HEALTH
Department: 30 - PARKS AND RECREATION
Department Total: 30 - PARKS AND RECREATION
Department: 19 - ADMINISTRATIVE SERVICES
Department Total: 19 - ADMINISTRATIVE SERVICES
Department: 21 - COMMUNITY DEVELOPMENT
Department Total: 21 - COMMUNITY DEVELOPMENT
Department: 22 - POLICE
Department Total: 22 - POLICE
Department: 14 - CITY CLERK
Department Total: 14 - CITY CLERK
Department: 15 - CITY MANAGER'S OFFICE
Department Total: 15 - CITY MANAGER'S OFFICE
Department: 17 - LAW
Department Total: 17 - LAW
Fund: 100 - GENERAL FUND
EXPENSES
Department: 13 - CITY COUNCIL
Department Total: 13 - CITY COUNCIL
Page 9 of 13
SP2.Page 65 of 118
Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy
61001 ESTIMATED WAGES 76,476 76,476
61010 REGULAR PAY 1,623,358 31,731 1,591,627
61060 SEASONAL EMPLOYEES 525,000 525,000
61110 OVERTIME PAY 16,000 16,000
61510 HEALTH INSURANCE 278,893 278,893
61513 VISION INSURANCE 568 568
61615 LIFE INSURANCE 947 947
61625 AUTO ALLOWANCE 2,950 2,950
61626 CELL PHONE ALLOWANCE 3,647 3,647
61710 IMRF 51,529 51,529
61725 SOCIAL SECURITY 100,722 100,722
61730 MEDICARE 23,635 23,635
62205 ADVERTISING 500 500
62210 PRINTING 2,800 2,800
62275 POSTAGE CHARGEBACKS 2,950 2,950
62295 TRAINING & TRAVEL 13,500 13,500
62360 MEMBERSHIP DUES 1,400 1,400
62490 OTHER PROGRAM COSTS 210,000 - 210,000
62491 COMMUNITY INTERVENTION PROGRAM COSTS 60,000 - 60,000
62501 ALTERNATIVES TO ARREST 200,000 - 200,000
62502 COMMUNITY MEMBER RELIEF FUND 50,000 - 50,000
62503 COMMUNITY ASSISTANCE FUND 35,000 - 35,000
62509 SERVICE AGREEMENTS/ CONTRACTS 85,000 - 85,000
62513 COMMUNITY PICNIC-SPECIAL EVENTS 8,000 - 8,000
62705 BANK SERVICE CHARGES 250 250
62931 VICTIM SERVICES EXPENSE 30,000 - 30,000
62932 GA TRANSITIONAL EXPENSE 15,000 - 15,000
64540 TELECOMMUNICATIONS - WIRELESS - - -
65020 CLOTHING 2,500 2,500
65025 FOOD 7,250 7,250
65085 MINOR EQUIPMENT & TOOLS 1,000 - 1,000
65090 SAFETY EQUIPMENT 3,000 3,000
65095 OFFICE SUPPLIES 450 450
65110 RECREATION SUPPLIES 85,000 - 85,000
65546 COMMUNITY GRANT PROGRAMS 736,373 - 736,373
66461 Aging Well Conference Expenses 3,000 - 3,000
4,256,698 1,146,698 3,110,000
Total to be Levied 3,206,186
Loss Factor 96,186
Amount to be raised by taxes 3,110,000
Human Services Tax Levy
EXPENSES Total
Fund: 176 - HUMAN SERVICES FUND
EXPENSES
Page 10 of 13
SP2.Page 66 of 118
Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy
61001 ESTIMATED WAGES 69,205 69,205 -
61010 REGULAR PAY 1,211,867 1,211,867 -
61060 SEASONAL EMPLOYEES 110,000 110,000 -
61110 OVERTIME PAY 65,000 65,000 -
61510 HEALTH INSURANCE 165,692 165,692 -
61513 VISION INSURANCE 540 540 -
61615 LIFE INSURANCE 710 710 -
61625 AUTO ALLOWANCE - - -
61630 SHOE ALLOWANCE 4,094 4,094 -
61710 IMRF 40,114 40,114 -
61725 SOCIAL SECURITY 75,167 75,167 -
61730 MEDICARE 17,632 17,632 -
62295 TRAINING & TRAVEL 800 800 -
62305 RENTAL OF AUTO-FLEET MAINTENANCE 322,000 322,000 -
62380 COPY MACHINE CHARGES 1,326 1,326 -
62390 CONDOMINIUM REFUSE COLL 476,462 476,462 -
62405 SWANCC DISPOSAL FEES 735,000 735,000 -
62415 RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL
COSTS 1,791,947 459,447 1,332,500
62417 YARD WASTE REMOVAL CONTRACTUAL COSTS 743,130 743,130 -
62509 SERVICE AGREEMENTS/ CONTRACTS 15,000 15,000 -
62659 ECONOMIC DEVELOPMENT PARTNERSHIP
CONTRIBUTIONS 50,000 50,000 -
62705 BANK SERVICE CHARGES 1,000 1,000 -
64540 TELECOMMUNICATIONS - WIRELESS - - -
65015 CHEMICALS/ SALT 200 200 -
65020 CLOTHING 250 250 -
65055 MATER. TO MAINT. IMP.2,000 2,000 -
65085 MINOR EQUIPMENT & TOOLS 5,000 5,000 -
65090 SAFETY EQUIPMENT 3,000 3,000 -
65550 AUTOMOTIVE EQUIPMENT 440,000 440,000 -
65625 FURNITURE & FIXTURES 85,000 85,000 -
67107 OUTREACH 15,000 15,000 -
6,447,136 5,114,636 1,332,500
6,447,136 5,114,636 1,332,500
6,447,136 5,114,636 1,332,500
Total to be Levied 1,373,711
Loss Factor 41,211
Amount to be raised by taxes 1,332,500
Solid Waste Tax Levy
Business Unit Total: 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Department Total: 40 - PUBLIC WORKS AGENCY
EXPENSES Total
Fund: 520 - SOLID WASTE FUND
EXPENSES
Department: 40 - PUBLIC WORKS AGENCY
Business Unit: 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Page 11 of 13
SP2.Page 67 of 118
Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy
61715 Pension Management Fees 225,000 34,779 190,221
61755 PENSION-ADMIN. EXPENSE 150,000 23,186 126,814
61770 RETIRED EMPLOYEES PENSION 7,218,876 1,115,841 6,103,035
61775 WIDOWS' PENSIONS 1,793,088 277,162 1,515,926
61785 DISABILITY PENSIONS 1,736,196 268,368 1,467,828
61790 SEPARATION REFUNDS 75,000 11,593 63,407
61795 QILDRO'S 155,400 24,021 131,379
11,353,560 1,754,950 9,598,610
11,353,560 1,754,950 9,598,610
11,353,560 1,754,950 9,598,610
Total to be Levied 9,895,474
Loss Factor 296,864
Amount to be raised by taxes 9,598,610
Fire Pension Tax Levy
Business Unit Total: 8000 - FIREFIGHTERS' PENSION
Department Total: 23 - FIRE MGMT & SUPPORT
EXPENSES Total
Fund: 700 - FIRE PENSION FUND
EXPENSES
Department: 23 - FIRE MGMT & SUPPORT
Business Unit: 8000 - FIREFIGHTERS' PENSION
Page 12 of 13
SP2.Page 68 of 118
Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy
61715 Pension Management Fees 400,000 145,776 254,224
61755 PENSION-ADMIN. EXPENSE 250,000 91,110 158,890
61770 RETIRED EMPLOYEES PENSION 12,444,960 4,535,428 7,909,532
61775 WIDOWS' PENSIONS 1,479,192 539,075 940,117
61785 DISABILITY PENSIONS 915,048 333,479 581,569
61790 SEPARATION REFUNDS 800,000 291,551 508,449
61795 QILDRO'S 60,912 22,199 38,713
16,350,112 5,958,617 10,391,495
16,350,112 5,958,617 10,391,495
16,350,112 5,958,617 10,391,495
Total to be Levied 10,712,881
Loss Factor 321,386
Amount to be raised by taxes 10,391,495
Police Pension Tax Levy
Business Unit Total: 8100 - POLICEMEN'S PENSION
Department Total: 22 - POLICE
EXPENSES Total
Fund: 705 - POLICE PENSION FUND
EXPENSES
Department: 22 - POLICE
Business Unit: 8100 - POLICEMEN'S PENSION
Page 13 of 13
SP2.Page 69 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
CC: Clayton Black, Budget Manager
Subject: Ordinance 101-O-22, General Assistance 2022 Tax Levy
Date: November 21, 2022
Recommended Action:
Staff request introduction of Tax Levy Ordinance 101-O-22, which levies the annual property
tax for General Assistance in the amount of $1,340,206 as extended (including 3% loss factor).
This represents no increase over the 2021 levy.
Council Action:
For Introduction
Summary:
Ordinance 101-O-22 is the annual tax levy for the General Assistance Fund. The proposed
2022 net levy for General Assistance is $1,300,000. This represents no increase over the 2021
levy.
Adding the 3% loss factor, the proposed 2022 gross levy for General Assistance is $1,340,206.
This represents no increase over the 2021 levy.
Questions regarding this ordinance may be forwarded to:
Hitesh Desai
Treasurer
847.448.8082
HDesai@cityofevanston.org
Legislative History:
Ordinance 101-O-22 was tabled at the November 7, 2022 Special City Council Meeting.
Ordinance 101-O-22 was introduced at the November 14, 2022 City Council Meeting.
Attachments:
101-O-22 2022 General Assistance Tax Levy
SP3.Page 70 of 118
2023 Exhibits - General Assistance
Page 2 of 6
SP3.Page 71 of 118
11/07/2022
101-O-22
AN ORDINANCE
Levying Taxes for the General Assistance Fund
in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2023 and Ending December 31, 2023
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2023, and ending December 31, 2023,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois , which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF T HE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities for the
General Assistance Fund of the City of Evanston, Illinois, for the current fiscal year
beginning January 1, 2023, there is hereby levied on all real property subject to taxation
Page 3 of 6
SP3.Page 72 of 118
101-O-22
~2~
within the corporate limits of said City of Evanston as assessed and equalized for the
year 2022 the sum of One Million, Three Hundred Forty Thousand, Two Hundred and
Six dollars ($1,340,206), being the total of the budget legally made plus allowances for
allowable collection losses (3%), which are to be collected from the tax levy of the City
of Evanston for the year 2022 for General Assistance Fund Purposes appropriated and
specifically referred to in the FY 2023 proposed Budget. The specific amounts hereby
levied for the General Assistance Fund purposes is designated by being placed in
separate column under the heading “To Be Raised By Taxation,” and is identified in that
manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston: The
sum of One Million, Three Hundred Forty Thousand, Two Hundred and Six dollars
($1,340,206), for the General Assistance Fund Purposes, as outlined in the City of
Evanston Tax Levy Filing with Cook County FY23 Budget – Tax Levy Year 2022 to be
Received in FY23, attached hereto as “Exhibit A” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 101-O-22 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2022 Approved:
Page 4 of 6
SP3.Page 73 of 118
101-O-22
~3~
Adopted:___________________, 2022
__________________________, 2022
_______________________________
Daniel Biss , Mayor
Attest:
_____________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas Cummings , Corporation Counsel
Page 5 of 6
SP3.Page 74 of 118
Account Number Account Description 2023 Budget Sources Outside Levy 2022 Tax Levy
61001 ESTIMATED WAGES 19,460 19,460 -
61010 REGULAR PAY 360,940 15,940 345,000
61110 OVERTIME PAY 1,500 1,500 -
61510 HEALTH INSURANCE 65,371 5,717 59,654
61513 VISION INSURANCE 235 235 -
61615 LIFE INSURANCE 199 199 -
61625 AUTO ALLOWANCE 856 856 -
61626 CELL PHONE ALLOWANCE 669 669 -
61710 IMRF 11,947 11,947 -
61725 SOCIAL SECURITY 22,305 578 21,727
61730 MEDICARE 5,256 3,119 2,137
62275 POSTAGE CHARGEBACKS 800 - 800
62295 TRAINING & TRAVEL 2,500 - 2,500
62360 MEMBERSHIP DUES 300 - 300
62380 COPY MACHINE CHARGES 500 - 500
62490 OTHER PROGRAM COSTS 7,000 - 7,000
62705 BANK SERVICE CHARGES 2,050 - 2,050
64566 RENTAL EXPENSE- GA CLIENT 466,000 - 466,000
64567 PERSONAL EXPENSE- GA CLIENT 285,000 - 285,000
64568 TRANSPORTATION EXPENSE- GA CLIENT 5,000 - 5,000
64569 CHILDCARE EXPENSES - GA CLIENT 15,000 - 15,000
64570 CLIENT OTHER NEEDS- GA CLIENT 11,000 - 11,000
64573 ALL OTHER PHYSICIANS- GA CLIENT 500 - 500
64574 MEDICAL EXPENSES - GA CLIENT 300 - 300
64578 PSYCH OUTPATIENT/MENTAL- GA CLIENT 800 - 800
64582 MORTGAGE/RENTAL EXPENSE-EAS CLIENT 40,000 - 40,000
64584 FOOD VOUCHERS - EMERGENCY-EAS CLIENT 1,000 - 1,000
64585 UTILITIES - COMED-EAS CLIENT 15,000 - 15,000
64586 UTILITIES - NICOR-EAS CLIENT 8,000 - 8,000
64587 UTILITIES - COE WATER -EAS CLIENT 5,000 - 5,000
64588 CLIENT OTHER NEEDS - EAS CLIENT 1,500 - 1,500
65025 FOOD 1,000 - 1,000
65095 OFFICE SUPPLIES 3,232 - 3,232
1,360,220 60,220 1,300,000
Total to be Levied 1,340,206
Loss Factor 40,206
Amount to be raised by taxes 1,300,000
General Assistance Tax Levy
Fund: 175 - GENERAL ASSISTANCE FUND
EXPENSES
EXPENSES Total
Page 6 of 6
SP3.Page 75 of 118
Memorandum
To: Members of the Finance and Budget Committee
From: Hitesh Desai, Chief Financial Officer/Treasurer
CC: Clayton Black, Budget Manager
Subject: Ordinance 102-O-22, Evanston Library Fund 2022 Tax Levy
Date: November 21, 2022
Recommended Action:
Here is the introduction of Tax Levy Ordinance 102 -O-22, For Evanston Public Library. The
Library Board is expected to formally vote on November 16 to increase the levy to $7,768,528
as extended. Per ordinance 102-O-22, the annual property tax for the Evanston Public Library
in the amount of $7,768,528 will be extended for the tax year 2022 (including 3% loss factor).
This represents 3.9% increase over the 2021 levy as extended.
Council Action:
For Introduction
Summary:
Ordinance 102-O-22 is the annual tax levy for the Library Fund. The proposed 2022 net levy
for Library Fund is $7,535,472. This represents a 3.9% increase over the 2021 levy.
.
Adding the 3% loss factor, the proposed 2022 gross levy for the Library Fund is $7,768,528.
This represents a 3.9% increase over the 2021 levy as extended.
Questions regarding this ordinance may be forwarded to:
Hitesh Desai
Treasurer
847.448.8082
HDesai@cityofevanston.org
Heather Norborg
Interim Library Director
847.448.8655
Hnorborg@cityofevanston.org
SP4.Page 76 of 118
Legislative History:
Ordinance 102-O-22 was tabled at the November 7, 2022 Special City Council Meeting.
Ordinance 102-O-22 was introduced at the November 14, 2022 City Council Meeting.
Attachments:
102-O-22 2022 Library Tax Levy
2023 Exhibits - Library
Page 2 of 6
SP4.Page 77 of 118
11/07/22
102-O-22
AN ORDINANCE
Levying Taxes for the Library Fund
in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2023 and Ending December 31, 2023
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2023, and ending December 31, 2023,
which said Budget document was reviewed at a public hearing and posted on the city
website (https://www.cityofevanston.org/government/budget) for public access and
review.
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities for the Library
Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1,
2023, there is hereby levied on all real property subject to taxation within the corporate
limits of said City of Evanston as assessed and equalized for the year 2022 the sum of
Seven Million, Seven Hundred Sixty-Eight Thousand, Five Hundred Twenty-Eight
Page 3 of 6
SP4.Page 78 of 118
102-O-22
~2~
Dollars ($7,768,528), being the total of the budget legally m ade plus allowances for
allowable collection losses (3%), which are to be collected from the tax levy of the City of
Evanston for the year 2022 for Library Fund Purposes appropriated and specifically
referred to in the FY 2023 proposed budget. The specific amounts hereby levied for the
Library Fund purposes is designated by being placed in separate column under the
heading “To Be Raised By Taxation,” and is identified in that manner on the following
pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston: The
sum of Seven Million, Seven Hundred Sixty-Eight Thousand, Five Hundred Twenty-
Eight Dollars ($7,768,528), for the Library Fund Purposes , as outlined in the City of
Evanston Tax Levy Filing with Cook County FY2023 Budget – Tax Levy Year 2022 to
be Received in FY2023 attached hereto as “Exhibit A” and incorporated herein by
reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conf lict
herewith are hereby repealed.
SECTION 5: That this Ordinance 102-O-22 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2022 Approved:
Page 4 of 6
SP4.Page 79 of 118
102-O-22
~3~
Adopted:___________________, 2022
__________________________, 2022
_______________________________
Daniel Biss , Mayor
Attest:
_____________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas Cumm ings , Corporation Counsel
Page 5 of 6
SP4.Page 80 of 118
Account Number Account Description 2023 Revised Budget Sources Outside Levy 2022 Tax Levy
61001 ESTIMATED WAGES 277,466 43,368 234,098
61010 REGULAR PAY 3,562,095 556,758 3,005,337
61050 PERMANENT PART-TIME 1,345,141 210,247 1,134,894
61060 SEASONAL EMPLOYEES 32,000 5,002 26,998
61110 OVERTIME PAY 10,000 1,563 8,437
61510 HEALTH INSURANCE 659,089 103,016 556,073
61513 VISION INSURANCE 658 103 555
61615 LIFE INSURANCE 1,927 301 1,626
61625 AUTO ALLOWANCE 4,800 750 4,050
61626 CELL PHONE ALLOWANCE 2,025 317 1,708
61630 SHOE ALLOWANCE 540 84 456
61710 IMRF 156,591 24,475 132,116
61725 SOCIAL SECURITY 301,792 47,170 254,622
61730 MEDICARE 71,420 11,163 60,257
62185 CONSULTING SERVICES 135,000 21,101 113,899
62205 ADVERTISING 4,000 625 3,375
62210 PRINTING 45,000 7,034 37,966
62225 BLDG MAINTENANCE SERVICES 232,295 36,308 195,987
62235 OFFICE EQUIPMENT MAINT 1,000 156 844
62245 OTHER EQMT MAINTENANCE 2,277 356 1,921
62272 OTHER PROFESSIONAL SERVICES 85,000 13,286 71,714
62275 POSTAGE CHARGEBACKS 2,600 406 2,194
62290 TUITION 15,000 2,345 12,655
62295 TRAINING & TRAVEL 25,000 3,908 21,092
62305 RENTAL OF AUTO-FLEET MAINTENANCE 5,440 850 4,590
62309 RENTAL OF AUTO REPLACEMENT 4,885 764 4,121
62315 POSTAGE 1,000 156 844
62340 IT COMPUTER SOFTWARE 271,249 42,396 228,853
62341 INTERNET SOLUTION PROVIDERS 280,255 43,804 236,451
62360 MEMBERSHIP DUES 2,075 324 1,751
62380 COPY MACHINE CHARGES 10,000 1,563 8,437
62506 WORK- STUDY 8,500 1,329 7,171
62705 BANK SERVICE CHARGES 5,700 891 4,809
64005 ELECTRICITY 120,000 18,756 101,244
64009 UTILITIES - COE WATER 11,000 1,719 9,281
64015 NATURAL GAS 33,900 5,299 28,601
64505 TELECOMMUNICATIONS - - -
64540 TELECOMMUNICATIONS - WIRELESS - - -
65001 FEDERAL GRANT EXPENSES 21,590 3,375 18,215
65002 STATE GRANT EXPENSES 13,300 2,079 11,221
65025 FOOD 7,000 1,094 5,906
65040 JANITORIAL SUPPLIES 18,377 2,872 15,505
65050 BLDG MAINTENANCE MATERIAL 35,000 5,471 29,529
65095 OFFICE SUPPLIES 50,000 7,815 42,185
65100 LIBRARY SUPPLIES 107,930 16,870 91,060
65503 FURNITURE / FIXTURES / EQUIPMENT 1,500 234 1,266
65550 AUTOMOTIVE EQUIPMENT - - -
65555 IT COMPUTER HARDWARE 36,650 5,728 30,922
65630 LIBRARY BOOKS 561,400 87,747 473,653
65635 PERIODICALS 6,500 1,016 5,484
65641 AUDIO VISUAL COLLECTIONS 50,500 7,893 42,607
66131 TRANSFER TO GENERAL FUND 295,000 46,109 248,891
66132 TRANSFER TO HUMAN SERVICES FUND - - -
8,931,467 1,395,995 7,535,472
Total to be Levied 7,768,528
Loss Factor 233,056
Amount to be raised by taxes 7,535,472
Library Tax Levy
Fund: 185 - LIBRARY FUND
EXPENSES
EXPENSES Total
Page 6 of 6
SP4.Page 81 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
CC: Clayton Black, Budget Manager
Subject: Ordinance 103-O-22, Tax Levy Special Service Area #6
Date: November 21, 2022
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 103-O-22, which levies the annual property tax
for Special Service Area #6 in the amount of $221,000 ($227,835 as extended including a loss
factor of 3%). This represents no increase over the 2021 Levy as extended.
Council Action:
For Introduction
Summary:
Ordinance 103-O-22 is the tax levy for Special Service Area #6, which funds a portion of the
activities of the Dempster Street, Chicago Avenue, and Main Street Special Service Area. The
2022 Levy is based on the City’s agreement with the Main-Dempster Special Service Area and
FY 2023 Proposed Budget for the City of Evanston. The total tax levy as extended for 2022 is
$227,835. This represents no increase over the 2021 Levy as extended.
Questions regarding this ordinance may be forwarded to:
Hitesh Desai
Treasurer
847.448.8082
HDesai@cityofevanston.org
Legislative History:
Ordinance 103-O-22 was tabled at the November 7, 2022 Special City Council Meeting.
Ordinance 103-O-22 was introduced at the November 14, 2022 City Council Meeting.
Attachments:
103-O-22 2022 Tax Levy SSA6
SP5.Page 82 of 118
11/07/2022
103-O-22
AN ORDINANCE
Levying Taxes for the Special Service Area No. 6 of
the City of Evanston, County of Cook, and State of Illinois,
for the Fiscal year Beginning January 1, 2023,
and Ending December 31, 2023
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the
Special Service Area No. 6 of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2023 , there is hereby levied on all real property subject to
taxation within the limits of said Special Service Area No. 6 of the City of
Evanston as assessed and equalized for the tax year 20 2 2 , the sum of
T wo hundred T wenty-Seven thousand, Eight hundred Thirty-Five
dollars ($227,835), being the total 2023 Budget plus allowances for allowable
collection losses (3%), which are to be collected from the tax levy of Special
Service Area No. 6 of the City of Evanston for the tax year 2022. The specific
amounts levied for the various purposes and funds are designated by being
placed in separate columns under headings "To Be Raised By Taxation," and
are identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated the sum of Two Hundred
Twenty Seven Thousand Eight Hundred Thirty Five dollars ($227,835), for the Evanston
Page 2 of 3
SP5.Page 83 of 118
103-O-22
Special Service Area 6, as outlined in the City of Evanston FY23 Proposed Budget –
Tax Levy Year 2022 to be Received in FY2023.
SECTION 3: Per City ordinance 69-O-15 adopted July 13, 2015, under
no circumstances shall the total annual amount levied exceed 0.45% of the Special
Service Area No . 6 equalized assessed valuation.
SECTION 4: That the foregoing recitals are found as fact and made a
part hereof.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are repealed.
SECTION 6: That this ordinance 103-O-22 shall be in full force and
effect from and after its passage, approval, and publication in the manner provided
by law.
Introduced:_________________, 2022
Adopted:___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss , Mayor
At test:
_____________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas Cummings , Corporation Counsel
Page 3 of 3
SP5.Page 84 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
CC: Clayton Black, Budget Manager
Subject: Ordinance 104-O-22, Tax Levy Special Service Area #7
Date: November 21, 2022
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 104-O-22, which levies the annual property tax
for Special Service Area #7 in the amount of $142,000 ($146,392 as extended including loss
factor of 3%). This represents no increase over the 2021 Levy of $146,392 as extended.
Council Action:
For Introduction
Summary:
Ordinance 104-O-22 is the annual tax levy for Special Service Area #7, which funds services
and activities of East Central Street. The 2022 Levy is based on the agreement with the Central
Street businesses and FY 2023 Proposed Budget for the City of Evanston. The total tax levy
as extended for 2022 is $146,392 including a 3% loss factor as allowed by the Cook County.
Questions regarding this ordinance may be forwarded to:
Hitesh Desai
Treasurer
847.448.8082
HDesai@cityofevanston.org
Legislative History:
Ordinance 104-O-22 was tabled at the November 7, 2022 Special City Council Meeting.
Ordinance 104-O-22 was introduced at the November 14, 2022 City Council Meeting.
Attachments:
104-O-22 Tax Levy SSA #7
SP6.Page 85 of 118
11/07/2022
104-O-22
AN ORDINANCE
LEVYING TAXES FOR THE SPECIAL SERVICE AREA NO. 7
OF THE CITY OF EVANSTON, COUNTY OF COOK AND STATE OF
ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023
AND ENDING DECEMBER 31, 2023
WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois which said Constitution in S ection 6(a) thereof grants unto the City
of Evanston as Home Rule unit of government the power to tax; and
WHEREAS, the City Council of the City of Evanston adopted Ordinance
159-O-19 establishing Special Service Area Number 7 (“SSA No. 7”) in the City of
Evanston, Illinois and this Ordinance establishes the tax levy for SSA No. 7 for the 2021
year,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That in order to meet expenses and liabilities of the Special
Service Area Number 7 (“SSA No. 7”) of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2023; there is hereby levied on all real property subject to taxation
within the limits of said SSA No. 7 of the City of Evanston as assessed and equalized
for the year 2022, the sum of One Hundred and Forty Six Thousand Three Hundred
Ninety-Two dollars ($146,392) being the total of the appropriation heretofore legally
made plus allowances for collection losses, which are to be collected from the tax levy
of SSA No. 7 of the City of Evanston for the year 2022.
Page 2 of 4
SP6.Page 86 of 118
104-O-22
~2~
SECTION 2: That there be appropriated the sum of the sum of One
Hundred and Forty-Six Thousand Three Hundred Ninety-Two dollars ($146,392)), for
the Evanston Special Service Area 7, as outlined in the City of Evanston FY23
Proposed Budget – Tax Levy Year 2022 to be Received in FY2023.
SECTION 3: That all ordinances or parts of ordinances in conflict herewith
are repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 6: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _______________, 2022
Adopted: _________________, 2022
Approved:
___________________________, 2022
________________________________
Daniel Biss , Mayor
Page 3 of 4
SP6.Page 87 of 118
104-O-22
~3~
Attest:
______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
________________________________
Nicholas Cummings , Corporation Counsel
Page 4 of 4
SP6.Page 88 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
CC: Clayton Black, Budget Manager
Subject: Ordinance 105-O-22, Tax Levy Special Service Area #8
Date: November 21, 2022
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 105-O-22, which levies the annual property tax
for Special Service Area #8 in the amount of $60,200 ($62,006 as extended including loss
factor of 3%). This represents no increase over the 2021 Levy of $60,200 ($62,006 as
extended).
Council Action:
For Introduction
Summary:
Ordinance 105-O-22 is the annual tax levy for Special Service Area #8, which funds services
and activities of West Central Street. The 2022 Levy is based on the agreement with the Central
Street businesses and FY 2023 Proposed Budget for the City of Evanston. The total tax levy
as extended for 2022 is $62,006 including a 3% loss factor as allowed by the Cook County.
Questions regarding this ordinance may be forwarded to:
Hitesh Desai
Treasurer
847.448.8082
HDesai@cityofevanston.org
Legislative History:
Ordinance 105-O-22 was tabled at the November 7, 2022 Special City Council Meeting.
Ordinance 101-O-22 was introduced at the November 14, 2022 City Council Meeting.
Attachments:
105-O-22 Tax Levy SSA #8
SP7.Page 89 of 118
11/07/2022
105-O-22
AN ORDINANCE
LEVYING TAXES FOR THE SPECIAL SERVICE AREA NO. 8
OF THE CITY OF EVANSTON, COUNTY OF COOK AND STATE OF
ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2023
AND ENDING DECEMBER 31, 2023
WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois which said Constitution in S ection 6(a) thereof grants unto the City
of Evanston as Home Rule unit of government the power to tax; and
WHEREAS, the City Council of the City of Evanston adopted Ordinance
160-O-19 establishing Special Service Area Number 8 (“SSA No. 8”) in the City of
Evanston, Illinois and this Ordinance establishes the tax levy for SSA No. 8 for the 2022
year,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That in order to meet expenses and liabilities of the Special
Service Area Number 8 (“SSA No. 8”) of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2023; there is hereby levied on all real property subject to taxation
within the limits of said SSA No. 8 of the City of Evanston as assessed and equalized
for the year 2022, the sum of Sixty Two thousand Six dollars ($62,006) being the total of
the appropriation heretofore legally made plus allowances for collection losses, which
are to be collected from the tax levy of SSA No. 8 of the City of Evanston for the year
2022.
Page 2 of 4
SP7.Page 90 of 118
105-O-22
~2~
SECTION 2: That there be appropriated the sum of Sixty-Two
thousand Six dollars ($62,006), for the Evanston Special Service Area 8, as outlined in
the City of Evanston FY23 Proposed Budget – Tax Levy Year 2022 to be Received in
FY2023
SECTION 3: That all ordinances or parts of ordinances in conflict herewith
are repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 6: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _______________, 2022
Adopted: _________________, 2022
Approved:
___________________________, 2022
________________________________
Daniel Biss , Mayor
Page 3 of 4
SP7.Page 91 of 118
105-O-22
~3~
Attest:
______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
________________________________
Nicholas Cummings , Corporation Counsel
Page 4 of 4
SP7.Page 92 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
CC: Clayton Black, Budget Manager
Subject: Ordinance 106-O-22, Tax Levy Special Service Area #9
Date: November 21, 2022
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 106-O-22, which levies the annual property tax
for Special Service Area #9 in the amount of $592,665 ($610,995 as extended including loss
factor of 3%). This represents no increase over the 2021 Levy as extended.
Council Action:
For Introduction
Summary:
Ordinance 106-O-22 is the annual tax levy for Special Service Area #9, which funds a portion
of the activities of Downtown Evanston. The 2022 Levy is based on the City’s agreement with
Downtown Evanston and FY 2023 Proposed Budget for the City of Evanston. The total tax levy
as extended for 2022 is $610,995 including a 3% loss factor as allowed by the Cook County.
This represents no increase over the 2021 Levy as extended
Questions regarding this ordinance may be forwarded to:
Hitesh Desai
Treasurer
847.448.8082
HDesai@cityofevanston.org
Legislative History:
Ordinance 106-O-22 was tabled at the November 7, 2022 Special City Council Meeting.
Ordinance 106-O-22 was introduced at the November 14, 2022 City Council Meeting.
Attachments:
106-O-22 2022 Tax Levy SSA9 ordinance
SP8.Page 93 of 118
11/07/2022
106-O-22
AN ORDINANCE
Levying Taxes for the Special Service Area No. 9 (successor to SSA
#4) of the City of Evanston, County of Cook, and State of Illinois,
for the Fiscal year Beginning January 1, 2023,
and Ending December 31, 2023
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the
Special Service Area No. 9 of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2023 , there is hereby levied on all real property subject to
taxation within the limits of said Special Service Area No. 9 of the City of
Evanston as assessed and equalized for the year 20 2 2 , the sum of Six
hundred T en thousand Nine hundred Ninety -Five dollars ($610,995.00),
being the total 2023 budget plus allowances for allowable collection losses
(3%), which are to be collected from the tax levy of Special Service Area No. 9
of the City of Evanston for the year 2022.
SECTION 2: That there be appropriated the sum of the sum of Six
hundred T en thousand Nine hundred Ninety -Five dollars ($610,995.00),
for the Evanston Special Service Area 9, as outlined in the City of Evanston FY23
Proposed Budget – Tax Levy Year 2022 to be Received in FY2023.
SECTION 3: Per City ordinance 161-O-19, under no circumstances
shall the total annual amount levied exceed 0.2460% of the Special Service Area
Page 2 of 3
SP8.Page 94 of 118
106-O-22
No. 9 equalized assessed valuation for the duration of the ten (10) year SSA period.
SECTION 4: That the foregoing recitals are found as fact and made a
part hereof.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are repealed.
SECTION 6: That this ordinance 106-O-22 shall be in full force and
effect from and after its passage, approval, and publication in the manner provided
by law.
Introduced:_________________, 2022
Adopted:___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss , Mayor
Attest:
_____________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas Cummings , Corporation Counsel
Page 3 of 3
SP8.Page 95 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Edgar Cano, Public Works Director
Subject: Ordinance 116-O-22, Amending City Code Section 8-4-11 to Revise
Sanitation Service Charges
Date: November 21, 2022
Recommended Action:
Staff recommends City Council adoption of Ordinance 116-O-22, Amending City Code
Section 8-4-11 to Revise Sanitation Service Charges.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
As part of the budget process, staff is proposing to increase charges for residential refuse carts,
condominium refuse collection, and multifamily apartment recycling collection by 1.8%,
effective January 1, 2023. Staff is not proposing any change in yard waste charges.
The recent $1 million transfer from the General Fund to the Solid Waste Fund (SWF) ensured
that the SWF will maintain a positive, albeit shrinking, fund balance through 2024. The $1
million transfer was recommended by the Budget and Finance Committee at th e August 9th,
2022 meeting. Also recommended at that meeting were two gradual rate increases in 2023 and
2024. The proposed 2023 charges would reduce the SWF’s net operating loss and represent
a modest step toward a sustainable rate structure.
The proposed charges are as follows:
SP9.Page 96 of 118
Analysis:
Other than the recent transfer from the General Fund, the SWF’s 2022 revenues and expenses
are expected to be approximately equal. The fund’s largest expenses are residential refuse
and compost (yard and food scrap) collection services by Groot, and the refuse collection and
disposal services by LRS. The unit prices for the services performed under these contracts are
adjusted annually in November based on the increase of the Midwest Urban Consumer Price
Index (CPI), with a minimum increase of 1.5% and a maximum increase of 3.5%. Given the
current economic environment, staff anticipates the contracts will increase by the 3.5%
maximum for the foreseeable future. In addition, personnel costs (largely governed by
collective bargaining agreements) and vehicular costs makeup 39% of the SWF’s expenses
and will increase. Therefore, without revenue increases, expenses will exceed revenues in
2024, and the gap will grow each year.
The proposed 1.8% service charge increase will yield $75,000/year in additional revenue. It
would offset the $77,000 anticipated increase in the Condominium Refuse Collection and
Residential Refuse contracts and reduce SWF’s projected 2023 deficit. Additional steps would
be required in future years to ensure the Fund’s long-term solvency.
On September 27th, Council adopted Resolution 87-R-22, which authorized the transfer of $1
million from the General Fund Reserve to the Solid Waste Fund. The resolution also references
minor 1.8% service charge increases in 2023 and 2024, as recommended by the Budget and
Finance Committee. The tables below show only the 2023 increase and do not illustrate any
future year adjustments.
Page 2 of 8
SP9.Page 97 of 118
Page 3 of 8
SP9.Page 98 of 118
Based on the information shown, staff recommends adoption of Ordinance 116-O-22.
Legislative History:
On September 27th, 2022, the City Council approved Resolution 87 -R-22 authorizing the
transfer of funds from the General Fund to the Solid Waste Fund.
Ordinance 116-O-22 was introduced on November 14, 2022
Attachments:
Ordinance 116-O-22
Page 4 of 8
SP9.Page 99 of 118
11/14/2022
116-O-22
AN ORDINANCE
Amending City Code Section 8-4-11 to Revise Sanitation Service
Charges
WHEREAS, The Solid Waste Fund is an enterprise fund that accounts for
all activity related to refuse, recycling, and yard waste collection and disposal. Activities
necessary to provide such service include, but are not limited to: administration,
operations and revenue collection; and
WHEREAS, The Solid Waste Fund revenue derives from: charges for
services (72.1%), property tax (21.3%) and other fees and miscellaneous revenue
(6.6%); and
WHEREAS, The Solid Waste Fund should have a minimum of 16.6% of
expenses maintained as a reserve ($1.2 million). The Solid Waste Fund is projected to
end FY2022 with a negative fund balance of ($232,048); a nd
WHEREAS, The contractual services expenses, for collection and
disposal of refuse and yard waste, comprise 47% of the fund expenses and the
contracts for these services include automatic annual increases tied to the Consumer
Price Index (CPI), with a minimum 1.5% increase and a maximum 3.5% increase; and
WHEREAS, Salary and benefits of City employees, for the collection of
recyclable waste and administration, comprise 24.4% of the fund expenses and annual
salary increases are included in the negotiated Union Contract; and
WHEREAS, At the August 9, 2022 Finance and Budget Committee
meeting, staff presented different scenarios and options to achieve a positive fund
Page 5 of 8
SP9.Page 100 of 118
116-O-22
~ 2 ~
balance including: a significant service charge increase, property tax increase and
minor service charge increases and a one-time $1 million transfer from the General
Fund Reserve in 2022 and minor service charge increases in 2023 and 2024; and
WHEREAS, The Finance and Budget Committee discussed these
different scenarios and recommended the scenario to transfer $1 million from the
General Fund Reserve to the Solid Waste Fund in 2022 and minor (2%) service charge
increases in 2023 and 2024 be implemented.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 8-4-11 “Imposition of Sanitation Service
Charges” of the Evanston City Code of 2012, as amended (“City Code”), is hereby
amended as follows:
8-4-11. – IMPOSITION OF SANITATION SERVICE CHARGES.
(A) Refuse. There is hereby established the following fee structure for the
collection and disposal of refuse, as defined in Section 8 -4-1 of this Chapter, by
the City:
1. Ten dollars and fifteen cents ($10.15) Ten dollars and thirty-three
cents ($10.33) per month per dwelling for one (1) City-issued sixty-five (65)
gallon roll out cart, only.
2. Twenty-two dollars and ninety-one cents ($22.91) Twenty-three
dollars and thirty-two cents ($23.32) per month per dwelling for one (1) City-
issued ninety-five (95) gallon roll out cart plus one (1) thirty (30) gallon or less
trash bag.
3. Ten dollars and fifteen cents ($10.15) Ten dollars and thirty-three cents
($10.33) per month per dwelling for any additional roll out cart regardless of size.
The initial monthly fee shall be based on the largest roll out cart present at the
location.
Page 6 of 8
SP9.Page 101 of 118
116-O-22
~ 3 ~
4. Nine dollars and eighty-two cents ($9.82) Ten dollars and zero cents
($10.00) per month per unit for each townhome, row house, or multiple dwellings
which are at least seventy-five percent (75%) owner occupied for the entire
housing complex.
(B) Food and Yard Waste. The fee structure for the collection and disposal of
"compostable materials" as defined in Section 8-4-1 of this Chapter, by the
City is:
1. Two dollars ($2.00) per yard waste sticker. Purchasers shall affix one
(1) sticker to each bag of yard waste and/or branch and trimming bundle,
regulated by Subsection 8-4-3(D) of this Chapter, left for collection by the City.
2. Thirty-five dollars ($35.00) per year per yard waste cart.
(C) Recyclable Materials. The fee for the collection and disposal of "recyclable
material" as defined in Section 8-4-1 of this Chapter, by the City for only multi-
family apartment buildings six (6) units and greater is:
Two dollars and fifty-two cents ($2.52) Two dollars and fifty-seven cents ($2.57) per
unit per month in the multi-family apartment buildings with six (6) units or greater.
Disposition requirements for recyclable materials are outlined in Section 8 -4-4 and
the proper receptacle for said materials is outlined in Section 8-4-6 above.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: This ordinance shall be in full force and effect on January 1,
2023
SECTION 4: If any provision of this ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each inva lid provision or invalid
application of this ordinance is severable.
Page 7 of 8
SP9.Page 102 of 118
116-O-22
~ 4 ~
Introduced: , 2022 Approved:
Adopted: , 2022 _____________________, 2022
_____________________________
Daniel Biss, Mayor
Attest: Approved as to form:
______________________________ _________________________________
Stephanie Mendoza, City Clerk Nicholas E. Cummings, Corporation Counsel
Page 8 of 8
SP9.Page 103 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Public Works Agency Director
Subject: Ordinance 121-O-22, Amending City Code Chapter 12, Sections 7 -12-
7-1 Rates Established and 7-12-17 Charges, Rates, Fees and Penalties
Date: November 21, 2022
Recommended Action:
Staff recommends City Council adoption of Ordinance 121-O-22, Amending City Code Chapter
12, Sections 7-12-7-1 Rates Established and 7-12-17 Charges, Rates, Fees and Penalties.
The proposed ordinance would increase the water charges by 5% and modify how community
members can qualify for the affordable water rate.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
Staff is recommending a 5 percent water rate increase beginning January 1, 2023. The existing
water rate is billed as a minimum charge for the first 5 units based on water meter size, and a
quantity charge for every unit in excess of the first 5 units in the bi-monthly billing period (1 unit
= 100 cubic feet or 748 gallons of water).
Effective January 1, 2023, both the minimum charge and the quantity charge are proposed to
be raised by 5 percent. For the 5/8-inch and the 3/4-inch meter sizes (the meter sizes most
commonly used in single family homes), the minimum charge for the first 5 units consumed in
the bi-monthly billing period will increase from $11.31 to $11.88. The quantity charge for usage
in excess of the first 5 units will increase from $3.17 to $3.33 per unit. A fee table for the
proposed water rates is provided in Exhibit 1.
EXHIBIT 1
PROPOSED 2023 WATER RATES AND MINIMUM CHARGE STRUCTURE
SP10.Page 104 of 118
Background:
The financial goals of the water fund are to maintain a minimum cash balance of $3,500,000
and to keep debt service expenses to less than twenty-five percent of the operating capital
while maintaining the water treatment plant in good operating condition and to replace or
rehabilitate one percent (1.5 miles) of the water distribution system annually.
On May 9, 2022 City Council approved Resolution 35-R-22, Authorizing Funding for the Lead
Service Line Replacement Work Force Development Program. The Lead Service Line
Replacement and Notification Act adopted by the State of Illinois went into effect on January
1, 2022. The Act prohibits the repair of lead water service lines, thus requiring any leaking or
damaged lead service line to be replaced in its entirety, from the water main to the meter inside
the home. Evanston experiences an average of 65 leaking or broken lead water service lines
Page 2 of 11
SP10.Page 105 of 118
annually. Currently staff is replacing the city portion of the water service and hiring a plumber
to replace the private side of the water service, all at no cost to the property owner.
Prior to the implementation of the Act, staff in the Distribution Division were able to keep up
with repairing the water services, but with the need to replace the water services, the
Distribution Division staff will be unable to complete other work they normally perform, such as
fire hydrant replacement, valve exercising and water main leak detectio n. Staff in the Streets
Division will also be unable to keep up with the street restoration work as a result of the
increased excavation in the street to replace the water service.
Staff proposed adding additional employees in both the Water Division and Street Division
to absorb the additional work load. In order to attempt to make Evanston community members
the most likely candidates to obtain these positions, staffs recommended hi ring work force
development (WFD) employees in 2022 and then begin adding the permanent FTE positions
in 2023 and 2024. The WFD positions would be only offered to Evanston community members,
and, through the program, the WFD employees are provided specific on-the-job training that
frequently makes them the best candidates for the permanent positions.
In 2023/2024, the Water Production Bureau is proposing to hire 4 additional FTE positions and
the Public Services Bureau is proposing to hire 3 FTE positions to address this new
requirement. The annual total employee cost for the seven (7) new FTEs is estimated at
$736,000. The proposed positions and salaries are listed below in Table 1.
In addition to the employees listed above materials will be needed to complete work. Table 2
below indicates the additional material requirements which are estimated to cost $125,000
annually.
Page 3 of 11
SP10.Page 106 of 118
Funding for the annual salary and material costs (totaling $861,000) will come from
the Water Fund. The Water Fund is projected to collect $9,600,000 in revenue from the
Evanston retail customers (based on the rate increase implemented on January 1, 2022) during
2022. In order to fund the additional $861,000 needed for the annual salary and material costs
a 9% water rate increase would be needed. Staff proposed a 5% increase occur in 2023 and
a 4% increase in 2024.
Impact to Users:
The average household that uses 115 billing units per year and is not qualified for the affordable
rates will pay an additional $17.55 per year in the combined water and sewer charges.
The average household that uses 115 billing units per year and is qualified for the affordable
rates will pay an additional $12.85 per year in the combined water and sewer charges.
Affordable Water Rate:
Community members that qualify for the affordable rates but don't pay an Evanston Utility Bill
would receive a payment from the City in leu of being provided the affordable water & sewer
rates. A typical Evanston family of four people uses an average of 30 units per person per
year. Therefore, the payment would be calculated on the difference of the regular water &
sewer rates and the affordable water & sewer rates multiplied by thirty (30) units per person in
the household. Based on the proposed rates in the ordinances currently being introduced, the
payment would be $37.20 for the water charge per person in the household and $34.20 for the
sewer charge per person in the household, for a total payment of $71.40. This payment is
proposed to be made annually by June 30th.
Based on an estimate of 600 community members being qualified and an average water usage
of 30 billing units per person per household, the affordable water rate will negatively impact the
water fund revenues by $89,280.00 annually based on a family of four per household.
Summary:
Evanston’s water and sewer rates are based on one-hundred cubic feet units because water
meters measure water usage in cubic feet. Municipalities bill in different units, including 100
cubic feet, 1,000 cubic feet and 1,000 gallons. In order to compare the Evanston rate to other
municipalities, all rates were converted to a cost per 1,000 gallons.
Even with the proposed 2023 water rate increase, Evanston’s water rate at $4.45 / 1,000
gallons will be 2nd lowest in the Chicagoland area. Evanston’s sewer rate at $4.12 / 1,000
gallons will continue to be one of the highest in the Chicagoland area. However, Evanston’s
Page 4 of 11
SP10.Page 107 of 118
combined water and sewer rate at $8.57 / 1,000 gallons is the low middle of the surrounding
communities as shown in Exhibit 2.
EXHIBIT 2
Evanston Combined Water & Sewer Rates per 1,000 Gallons
Page 5 of 11
SP10.Page 108 of 118
Of the 24 communities listed above, 10 of them have an additional monthly fee on their utility
bill referred to as a connection fee. For instance, Palatine charges a $5.50 monthly connection
fee that would raise the annual costs to their customers by $66 .00. Lincolnshire charges a
$6.44 monthly connection fee that raises the annual cost to their customers by $77.28.
Legislative History:
Ordinance 121-O-22 was introduced on November 14, 2022
Attachments:
121-O-22 Ordinance Amending City Code Chapter 12, Sections 7-12-7-1 Rates Established
and 7-12-17 Charges, Rates, Fees and Penalties
Page 6 of 11
SP10.Page 109 of 118
11/14/2022
121-O-22
AN ORDINANCE
Amending City Code Chapter 12, Sections 7-12-7-1 Rates
Established and 7-12-17 Charges, Rates, Fees and Penalties
WHEREAS, enrollment for the affordable water rate by community members
that qualify for the Low Income Home Energy Assistance Program and/or the Low Income
Home Water Assistance Program is low and the City wishes to expand enrollment to
community members that qualify for the Evanston Benefit Card; and
WHEREAS, the City of Evanston’s meter & water rates will increase 5%.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-12-7-1 “Rates Established” of the City Code of
2012 is hereby amended to read as follows:
7-12-7-1. - RATES ESTABLISHED.
The rates and charges to be paid by water takers and consumers for the use of water
shall be such as the City Council shall, from time to time, by ordinance prescribe. The
current rates are listed in Section 7-12-17 of this Chapter.
(A) All water passing through a meter shall be charged for, whether used or wasted, and
no deductions shall be made for water wasted through defective pipes, fixtures or
otherwise.
(B) If any water meter ceases to register, stops, or is otherwise out of repair and fails to
correctly indicate the water consumed, the City Manager, or his/her designees shall
estimate from the most reliable data available the quantity of water passing through
the meter during such failure and the bill so estimated must be paid by the
consumer.
(C) The affordable water rate is that rate established for individuals who qualify for the
Low Income Home Energy Assistance Program and/or the Low Income Home
Water Assistance Program established by the Community and Economic
Development Association of Cook County. The Affordable Water Rate is that rate
established for individuals who are determined to be income qualified for the
Evanston Benefit Card.
(D) Community members must provide a copy of their current year benefit approval
letter from the Community and Economic Development Association of Cook
County Inc. to the City of Evanston, indicating that the community member's
Page 7 of 11
SP10.Page 110 of 118
application for the Low Income Home Energy Assistance Program and/or for the
Low Income Home Water Assistance Program had been approved.
(E) Recipients of an Evanston Utility Bill that qualify for the Affordable Water Rate will
be charged the rate as listed in Section 7-12-17 of this Chapter.
(F) Payers of the Affordable Water Rate residing in a rental property shall receive an
annual payment in the amount of the current regular water rate minus the
Affordable Water Rate as listed in Section 7-12-17 of this Chapter multiplied by
one hundred fifteen (115) thirty (30) per person in the household. This payment
will be made by June 30 each year.
SECTION 2: Section 7-12-17 “Charges, Rates, Fees and Penalties” of
the City Code of 2012 is hereby amended to read as follows, to include a five percent
(5%) rate increase effective January 1, 2023.
7-12-17: CHARGES, RATES, FEES AND PENALTIES:
The fees and penalties for the waterworks system shall be paid according to the
following table. Fees and penalties not covered by this table shall be as described in
Section 1-4-1 of this Code.
Waterworks System Charges, Rates, Fees and Penalties
Construction Water Fee (prior to meter installation)
Section 7-12-3(B)
$100.00/ diametric inch/ month
Connection Fee
Initial Connections:
⅝ inch displacement $930.00
¾ inch displacement $1,331.00
1 inch displacement $2,261.00
1 ½ inch displacement $4,393.00
2 inch displacement, compound, or turbine $7,024.00
3 inch displacement $13,310.00
3 inch compound $14,197.00
3 inch turbine $15,923.00
4 inch displacement or compound $22,615.00
4 inch turbine $27,280.00
6 inch displacement or compound $43,936.00
6 inch turbine $54,483.00
8 inch compound $70,988.00
8 inch turbine $80,081.00
Page 8 of 11
SP10.Page 111 of 118
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Upgrade Connections:
The fee for upgrading to a larger connection shall equal the
difference between the costs of the new, larger connection and
the original connection.
The fees collected for Initial Connections and Upgrade
Connections shall be placed in a special account earmarked for
the purpose of funding capital investment in new waterworks
facilities.
Replacement Connections:
Services, 2” and smaller
Services, greater than 2”
Section 7-12-3(D)
$100.00
$100.00/ diametric inch
Water Meter Installation Permit Fee
Section 7-12-6-2(B)
$50.00
Water Meter Transfer Fee
Section 7-12-6-2(B)2
$50.00
Meter Charges & Water Rates
Bi-monthly meter charge - The minimum service charge includes
the first five hundred cubic feet (500 cu.ft.) of water consumed
during the two (2)-month period for which the minimum service
charge is assessed. Any fractional part of the calendar year
less than two (2) months shall be prorated and the proper
minimum service charge collected.
Regular quantity rate charged for all water used during the
period for
which the minimum service charge is assessed, in excess of the
first five hundred cubic feet (500 cu.ft.) of water that is included
in the minimum service charge.
Section 7-12-7-1
Size Charge
5/8” and ¾” $11.3111.88
1” $22.5723.70
1 ½” $42.2644.37
2” $66.5369.86
3” $117.16123.02
4” $187.68197.06
6” $330.97347.52
8” $560.29588.30
$3.173.33/ 100 cubic feet
Affordable water rate charged for all water used during the period
for which the minimum service charge is assessed, in excess of
the first five hundred cubic feet (500 cu. Ft.) of water that is
included in the minimum service charge
Section 7-12-7-1
Water Turn On Fee
$1.992.09/ 100 cubic feet
During business hours $25.00
Outside of business hours $75.00
Section 7-12-7-3
Fire Service Semi-Annual Charge
Section 7-12-8
$20.00/ diametric inch/ 6 months
Air Conditioning Device Annual Demand Charge
(unless equipped with water conservation device)
Section 7-12-9-2(C)
$20.00/ ton capacity over 5 tons
Unauthorized Water Turn On Penalty Time and materials for repairs plus:
Page 9 of 11
SP10.Page 112 of 118
~4~
Services, 2” and smaller $100.00
Services, greater than 2”$500.00
Section 7-12-12
Shut-Off for Property Vacancy Fee
Section 7-12-13
$50.00
Lawn Sprinkling Restriction Violation Penalty
Section 7-12-14-2(C)
$25.00 - $500.00 per day of
violation
Penalty For Tampering With City Waterworks System
Section 7-12-15(A)
$500.00 plus the estimated cost of
water
Penalty for Obstruction of Roundway, Service Box or Water
Meter
Section 7-12-15(B)
$50.00
Cross Connection Control Device Installation Permit Fee
Subsection 7-12-16-4
$40.00/ device
Annual Cross Connection Control Fee
Subsection 7-12-16-6
$35.00/ device
SECTION3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this Ordinance 121-O-22 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This Ordinance 121-O-22 shall be in full force and effect on
January 1, 2023, after its passage, approval, and publication in the manner provided by
law.
Page 10 of 11
SP10.Page 113 of 118
~5~
Introduced:_________________, 2022
Adopted:___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas E. Cummings,
Corporation Counsel
Page 11 of 11
SP10.Page 114 of 118
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Public Works Agency Director
Subject: Ordinance 117-O-22, Amending City Code Chapter 13, Section 7-13-3
regarding the Affordable Sewer Rate Annual Payment
Date: November 21, 2022
Recommended Action:
Staff recommends City Council adoption of Ordinance 117-O-22, amending City Code Chapter
13, Section 7-13-3 regarding the Affordable Sewer Rate Annual Payment calculation for those
payers residing in a rental property and do not pay the water and sewer utility bill but instead
receive an annual payment from the City of Evanston.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
Staff is recommending payers of the Affordable Sewer Rate residing in a rental property shall
be provided an annual payment in the amount of the current Regular Sewer Rate minus the
Affordable Sewer Rate, multiplied by 30 for each household member. This payment will be
made by June 30 each year.
Community members that qualify for the affordable sewer rate but don't pay an Evanston Utility
Bill would receive a payment from the City in leu of being provided the affordable water & sewer
rates. The payment would be calculated on the difference of the regular water & sewer rates
and the affordable water & sewer rates multiplied by 30 units (1 unit = 100 cubic feet or 748
gallons of water). Based on the proposed water rates in the ordinance being introduced, the
payment would be $34.20 for the sewer charge and $37.20 for the water charge, for a total
payment of $71.40 per person per household. This payment is proposed to be made annually
by June 30th.
SP11.Page 115 of 118
Based on an estimate of 600 community members being qualified and an average water usage
of 30 billing units per person per household with a typical family of four, the affordable sewer
rate will negatively impact the sewer fund revenues by $82,080.00 annually.
Background:
A significant portion of the sewer fund budget is for debt service associated with the low interest
loans obtained for construction of the City’s $210 million Long Range Sewer Improvement
program, which was constructed between 1991 and 2008.
On November 8, 2021 City City Council approved Ordinance 113 -O-21 that established an
affordable sewer rate for Community members that qualify for the Low Income Home Energy
Assistance Program (LIHEAP). The rate was determined to be affordable for Evanston
community members in a study completed by Illinois - Indiana Sea Grant, Elevate Energy,
CMAP and Metropolitan Planning Council. This study evaluated several different metrics to
determine what an affordable rate should be for community members residing in Census Tract
8092 located in the 5th Ward. Community members that qualify for the Low Income Home
Energy Assistance Program (LIHEAP) would have to provide the City with a copy of their
current Benefit Approval letter from the Community and Economic Development Association
(CEDA) to obtain the affordable water & sewer rates.
Legislative History:
Ordinance 117-O-22 was introduced on November 14, 2022
Attachments:
117-O-22 Amending 7-13-3 of the City Code Waterworks System Charges, Rates, Fees and
Penalties
Page 2 of 4
SP11.Page 116 of 118
~1~
11/14/22
117-O-22
AN ORDINANCE
Amending City Code Chapter 13, Section 7-13-3 regarding the
Affordable Sewer Rate Annual Payment
WHEREAS, on January 1, 2022, the City of Evanston’s affordable water &
sewer rates became effective for community members that qualify for the Low Income
Home Energy Assistance Program (“LIHEAP”); and
WHEREAS, Community members that qualify for LIHEAP but don’t pay an
Evanston utility bill would receive a payment from the City in lieu of being provided the
affordable water & sewer rates; and
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-13-3 “Sewer User Rates” of the City Code of
2012 is hereby amended to read as follows:
(E)Payers of the Affordable Sewer Rate residing in a rental property shall be provided
an annual payment in the amount of the current Regular Sewer Rate minus the
Affordable Sewer Rate as listed in Section 7-13-3 (D) of this Chapter, multiplied by one
hundred fifteen (115) 30 for each household member. This payment will be made by
June 30 each year.
SECTION3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this Ordinance 117-O-22 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
Page 3 of 4
SP11.Page 117 of 118
~2~
11/14/22
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This Ordinance 117-O-22 shall be in full force and effect on
January 1, 2023, after its passage, approval, and publication in the manner provided by
law.
Introduced:_________________, 2022
Adopted:___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas E. Cummings,
Corporation Counsel
Page 4 of 4
SP11.Page 118 of 118