HomeMy WebLinkAbout10.17.22
AGENDA
Special City Council Meeting
Monday, October 17, 2022
Lorraine H. Morton Civic Center
6:00 PM
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Page
(I) ROLL CALL - COUNCILMEMBER REVELLE
(II) PUBLIC COMMENT
Page 1 of 11
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign their
name and the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided
for Public Comment. If there are more than five speakers, a period of forty-five minutes
shall be provided for all comment, and no individual shall speak longer than three
minutes. The Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not
respond during Public Comment. Public Comment is intended to foster dialogue in a
respectful and civil manner. Public comments are requested to be made with these
guidelines in mind.
(III) ITEMS FOR DISCUSSION
D1.
Discussion on Library's proposed 2023 budget
For Discussion
D2.
Discussion on the 2023 Capital Improvement Program
Staff seeks guidance from City Council on the proposed 2023 Capital
Improvement Program.
For Discussion
Discussion on the 2023 Capital Improvement Program - Attachment -
Pdf
3 - 11
D3.
Discussion on City's proposed 2023 budget
For Discussion
(IV) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which a Councilmember desires to bring before the
Council.) {Council Rule 2.1(10)}
(V) ADJOURNMENT
Page 2 of 11
Memorandum
To: Honorable Mayor and Members of the City Council
From: Lara Biggs, Capital Planning & Engineering Bureau Chief
CC: Edgar Cano, Public Works Agency Director
Subject: Discussion on the 2023 Capital Improvement Program
Date: October 17, 2022
Recommended Action:
Staff seeks guidance from City Council on the proposed 2023 Capital Improvement Program.
CARP:
N/A
Council Action:
For Discussion
Summary:
On September 19, 2022, staff presented information on the draft 2023 Capital Improvement
Program (CIP) to receive feedback on City Council priorities. Members of the City Council
requested additional information, which they indicated as helpful to set project priorities . This
information included:
• CIP projects that occur annually
• CIP projects that have already started and are ongoing
Staff is also providing additional information that may be helpful, including:
• Need for projects
• Projects receiving outside non-City loan/grant funding
• Projects aligning with CARP goals
This information is currently being provided for only the 2023 CIP and has not been applied to
projects proposed in 2024 - 2027. The staff is only providing this information for reference and
not indicating it as the staff recommendation. In all cases, a complete listing of project
characteristics is included in the attached project matrix.
Annual CIP Projects
The following is a list of projects with a similar line item occurring annually in the CIP.
D2.Page 3 of 11
Ongoing CIP Project Status
In order to represent the status (or project phase) of each of the projects listed in the 2023 CIP,
staff developed the following set of criteria:
Page 2 of 9
D2.Page 4 of 11
Project Need
Capital projects are proposed for different reasons. Therefore, staff has developed the following
criteria for why improvements have been proposed:
Projects Receiving Outside Non-City/Grant Funding
Historically, a higher priority is given to projects receiving outside funding since it allows the
City to leverage its available resources to achieve a more significant result. Because projects
receive different percentages of grant funding, staff developed a set of criteria to score projects.
In many cases, the non-City funding is received in a year other than 2023.
Projects Aligning with CARP Goals
Many of the CIP projects implement one or more Climate Action Resilience Plan goals. For
purposes of characterizing projects, the following system was developed.
Page 3 of 9
D2.Page 5 of 11
Staffing
If the City Council were to move forward with the entire draft CIP, it would repr esent a
considerable expansion over the previous year's program. This would be difficult to implement
with existing staffing levels. This would be particularly true for Parks and Facilities projects.
Attachments:
Project Characteristics Matrix
Page 4 of 9
D2.Page 6 of 11
1
15
13
13
14
7
12
12
12
12
8
8
City of Evanston
2023 Capital Improvement Program
Project Characteristics
Annual Project Project Non-City CARP Total 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds Funding FUNDING
STREET RESURFACING, WATER MAIN, AND SEWER
Major Projects
Street Resurfacing (SR)
8
8
8
8
8
8
Water Main
8
8
8
8
10
8
8
8
13
13
Sewer Rehabilitation
8
1 30" Transmission Main 4 3 4 4 $7,500 $7,500
2 Chicago Ave, Howard to Davis, Ph II Engr 2 3 4 4 $450,000 $450,000
3 Church St Corridor Improvements 2 3 4 4 $0
4 Green Bay Road, McCormick to Isabella 3 3 4 4 $0
5 Main Street, Hartrey to Asbury, Ph II Engr 0 3 0 4 $200,000 $200,000
6 Main Street, Maple to Hinman, Ph III Engr 3 3 2 4 $267,000 $267,000
7 Main Street, Maple to Hinman, Construction 3 3 2 4 $2,714,500 $2,714,500
8 Oakton Corridor Traffic Calming Improvements - Ph III Engr 3 3 2 4 $300,000 $300,000
9 Oakton Corridor Traffic Calming Improvements 3 3 2 4 $2,850,000 $500,000 $3,350,000
16 SR - Thayer, Gross Point Rd to Highland Yes 1 3 4 0 $152,000 $152,000
25 WM - Lead Service Line Replacement for Annual WM Yes 1 3 0 4 $1,800,000 $1,800,000
$0
10 SR - Bennett, Colfax to Central Yes 1 3 4 0 $233,000 $233,000
11 SR - Central Park, Central to Isabella Yes 1 3 4 0 $364,000 $364,000
12 SR - Dobson, Ridge to Elmwood Yes 1 3 4 0 $93,000 $93,000
13 SR - Foster, Sherman to Orrington Yes 1 3 4 0 $109,000 $109,000
14 SR - Grant, Central Park to Lawndale Yes 1 3 4 0 $114,000 $114,000
15 SR - Hartrey, Lyons to Church Yes 1 3 4 0 $144,000 $144,000
17 WM - Brown, Lee to Greenleaf Yes 1 3 0 4 $641,000 $641,000
18 WM - Chicago, Hamilton to Main Yes 1 3 0 4 $1,459,000 $1,459,000
19 WM - Crain, Ridge to Sherman Yes 1 3 0 4 $1,080,000 $1,080,000
20 WM - Custer, Oakton to Mulford Yes 1 3 0 4 $1,194,000 $1,194,000
21 WM - Dodge, Main to Cleveland Yes 1 3 2 4 $1,365,000 $1,365,000
22 WM - Green Bay(Central to Lincoln)Yes 1 3 0 4 $510,000 $510,000
23 WM - Grey, Lee to Greenleaf Yes 1 3 0 4 $464,000 $464,000
24 WM - Lumberyard Easement, Sherman to Custer Yes 1 3 0 4 $190,000 $190,000
26 WM - Lead Service LIne Replacement Pilot 2 3 4 4 $5,360,000 $5,360,000
27 WM - Lead Service LIne Replacement Annual Program 2 3 4 4 $625,000 $625,000
28 Sewer - CIPP Rehabilitation Yes 1 3 0 4 $750,000 $750,000Page 5 of 9D2.Page 7 of 11
2
City of Evanston
2023 Capital Improvement Program
Project Characteristics
Annual Project Project Non-City CARP Total 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds Funding FUNDING
29 Sewer - Emergency Sewer Repairs Yes 0 4 0 4 $75,000 $75,000
37 Bus Stop ADA Improvements, Ph II Engr 3 3 2 4 $75,000 $75,000
38 Church/Dodge Lighting Modernization 3 3 0 4 $215,000 $215,000
39 Davis/Lake Street Viaduct Lighting 3 3 2 4 $75,000 $75,000
41 Lincoln Street Bridge - Ph I Eng 2 3 4 4 $70,000 $280,000 $350,000
46
Alley Paving - Special Assessment - N. of Chancellor, E.
of Asbury Yes 2 3 2 4 $375,000 $375,000 $750,000
49 Alley Paving - TIF - N. of Washington, E. of Sherman Yes 1 3 2 4 $310,000 $310,000
50 Alley Paving - WTS - N. of Lyons, W. of Ashland Yes 1 3 4 4 $350,000 $350,000
30 Sewer - Repairs on Street Improvements Yes 1 3 0 4 $210,000 $210,000
31 Sewer - Sewer Extension for Alley Improvements Yes 0 3 0 4 $155,000 $155,000
32 Sewer - Drainage Structure Lining Yes 0 3 0 4 $175,000 $175,000
33 Sewer - Stormwater Master Plan Improvements 1 3 0 4 $300,000 $300,000
34 Howard Water Main Project - Sewer Repairs for Sep (IDOT)4 3 0 4 $540,000 $540,000
35 Davis St Alley Repair 1 3 0 4 $150,000 $150,000
36 CSO Outlet Rehab - Consulting Svcs 0 3 0 4 $200,000 $200,000
40 Fiber Optic System Upgrades Yes 3 2 0 4 $500,000 $500,000
42 Ridge Avenue Intersection Improvements 1 3 4 4 $0
43 Ridge Avenue Signal Retiming 1 3 4 4 $70,000 $70,000
44 Street Evaluation and Rating 0 3 0 4 $100,000 $100,000
45 Traffic Signal, Central and Central Park, Ph II Engr 0 3 0 4 $50,000 $50,000
47 Alley Paving - CDBG - N. of Linden Place, E. of Custer Yes 1 3 4 4 $220,000 $220,000
48 Alley Paving - CDBG - N. of Mulford, E. of Elmwood Yes 1 3 4 4 $240,000 $240,000
51 Bridge Inspection Yes 1 3 0 4 $10,000 $10,000
52 General Phase I Engineering Yes 1 3 0 4 $30,000 $50,000 $80,000
53 Streetlight Pole and Fixture Replacement Yes 0 3 0 4 $300,000 $300,000
54 Streetlight LED Conversion Yes 0 3 4 4 $50,000 $50,000
55 Traffic Calming, Bicycle & Ped Improvements Yes 0 3 0 4 $225,000 $225,000
8
12
10
12
13
11
10
12
Sidewalk Projects
8
7
7
8
11
8
7
TOTAL STREETS, WATER MAIN AND SEWER PROJECTS $3,600,000 $22,141,000 $25,741,000
OTHER TRANSPORTATION
Major Projects
9
12
12
7
7
Annual Projects
12
12
8
8
7
11
7Page 6 of 9D2.Page 8 of 11
3
City of Evanston
2023 Capital Improvement Program
Project Characteristics
Annual Project Project Non-City CARP Total 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds Funding FUNDING
56
Sidewalk/Streetlight Improvements - Hartrey and
Greenleaf Const 1 3 0 4 $1,000,000 $1,000,000
57 Sidewalk Gap Infill Yes 0 3 4 4 $300,000 $300,000 $600,000
58 Sidewalk Improvement Program Yes 0 3 4 4 $300,000 $350,000 $650,000
65 Dog Park Installation 2 1 4 0 $110,000 $110,000
80
Public Canoe Launch (incl. Eco Cntr Parking Lot) - Phase
II Consulting Svcs 1 2 4 0 $40,000 $40,000
81 Raymond Park 3 2 4 0 $50,000 $50,000
84 Twiggs Park - Skate Park 3 1 0 4 $1,265,000 $1,265,000
59 Sidewalk - Safe Routes to School 1 3 4 4 $50,000 $50,000
60 Arrington Lagoon - Retaining Wall 0 3 0 0 $200,000 $200,000
61 Alexander Park - Minor Repairs 0 2 4 0 $20,000 $20,000
62 Beck Park Expansion/Shore School - Consulting Svcs 2 1 0 4 $160,000 $45,000 $205,000
63 Chandler Tot Lot - Playground 0 2 0 0 $150,000 $150,000
64 Cartwright Park Renovations 0 2 0 4 $170,000 $170,000
66 Fence Replacement - Various Parks Yes 1 2 0 0 $100,000 $100,000
67 Fitzsimons Park Renovations 0 2 0 4 $125,000 $125,000
68 Fountain Square Improvements 3 2 0 0 $2,400,000 $2,400,000
69 Independence Park Renovations - Consulting Svcs 1 2 0 4 $0
70 Independence Park Renovations - Construction 1 2 0 4 $900,000 $900,000
71 James Park - Athletic Lighting North Fields 3 1 0 0 $1,033,000 $467,000 $1,500,000
72 James Park - Fencing for Public Works Storage 0 3 0 0 $100,000 $100,000
73 James Park - Pathway Lighting 0 3 0 0 $50,000 $50,000
74 James Park - Pathway Reconstruction 0 2 0 4 $300,000 $300,000
75 Larimer Park Renovations - Consulting Svcs 1 2 0 4 $75,000 $75,000
76 Larimer Park Renovations 1 2 0 4 $975,000 $975,000
77 Mason Park/Davis St Extension 1 3 0 4 $250,000 $250,000
78 Park Sign Replacements Yes 0 2 0 0 $25,000 $25,000
79 Parks Contingency Yes 0 2 0 0 $100,000 $100,000
82 Shoreline Stabilization Implementation - Consulting Svcs 2 3 0 4 $100,000 $100,000
83 Twiggs Park - North End Embankment Stabilization 3 2 0 4 $400,000 $400,000
8
11
11
7
7
9
8
12
TOTAL OTHER TRANSPORTATION PROJECTS $2,455,000 $3,815,000 $6,270,000
PARKS
3
6
7
2
6
3
6
5
7
7
4
3
3
6
7
7
8
2
2
9
9
TOTAL PARKS PROJECTS $6,978,000 $2,632,000 $9,610,000Page 7 of 9D2.Page 9 of 11
4
City of Evanston
2023 Capital Improvement Program
Project Characteristics
Annual Project Project Non-City CARP Total 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds Funding FUNDING
6
FACILITIES PROJECTS
13
13
3
6
6
6
4
6
2
2
9
2
5
6
7
8
7
4
7
7
TOTAL FACILITIES PROJECTS $10,405,000 $4,825,000 $15,230,000
MISCELLANEOUS
7
1
TOTAL MISCELLANEOUS PROJECTS $330,000 $0 $330,000
SUSTAINABILITY
5
6
5
5
103
Roof Replacement (Ackerman, Baker, Dempster, Fire 5,
Police Station)0 2 0 4 $350,000 $350,000
85 Animal Shelter Renovations - Consulting Services 3 4 2 4 $0
86 Animal Shelter Renovations - Construction 3 4 2 4 $2,360,000 $2,820,000 $5,180,000
87 Bent Park Fieldhouse 1 2 0 0 $0
88 Civic Center - Repointing Exterior Brick 0 2 0 4 $600,000 $600,000
89 Civic Center - Window Replacement 0 2 0 4 $3,000,000 $3,000,000
90 Civic Center - Renovation Ph 1 Consulting Svcs 0 2 0 4 $1,300,000 $1,300,000
91 Crown - Glass Replacement 2 2 0 0 $50,000 $50,000
92 Crown - Gym Sound Attenuation 1 1 4 0 $50,000 $50,000
93 Crown - Lobby Floor Crack Sealing 1 1 0 0 $50,000 $50,000
94 Crown - LED Sign Upgrade 0 2 0 0 $50,000 $50,000
95 Ecology Center - Renovation 1 4 0 4 $1,195,000 $305,000 $1,500,000
96 Facilities Contingency Yes 0 2 0 0 $600,000 $600,000
97 Fire Stations 1 and 3 - Locker and Restroom Improvements 3 2 0 0 $0
98 Fire Station 5 - Siding System Repair 0 2 0 4 $100,000 $100,000
99 Levy Center - Exterior Bollard Light Replacement 0 3 0 4 $30,000 $30,000
100 Municipal Storage Center - Renovation - Consulting Svcs 2 2 0 4 $100,000 $100,000
101 Noyes - Building Modernization Ph 2/3 Engr Svcs 1 2 0 4 $250,000 $250,000
102 Police Fire HQ Elevator Modernization 1 3 0 0 $120,000 $120,000
104 Service Center - North Island Fuel System Replacement 1 2 0 4 $200,000 $1,500,000 $1,700,000
105 Service Center - Renovations - Consulting Svcs 1 2 0 4 $200,000 $200,000
106 ADA Improvements Yes 0 3 0 4 $300,000 $300,000
107 Public Art Yes 0 1 0 $30,000 $30,000
108 Lighting Modernization at City Facilities and Parks Yes 0 1 0 4 $50,000 $50,000 $100,000
109 City Fleet Charging Infrastructure 1 1 0 4 $100,000 $100,000
110 Public Vehicle Charging Stations 0 1 0 4 $100,000 $100,000
111 City Solar Infrastructure 0 1 0 4 $200,000 $200,000
0Page 8 of 9D2.Page 10 of 11
5
City of Evanston
2023 Capital Improvement Program
Project Characteristics
Annual Project Project Non-City CARP Total 2023 Other TOTAL
PROJECTS Project Status Need Funding Alignment Score GO Bonds Funding FUNDING
114
Dist Sys - Retail Water Meter Phase II and MIU Phase I
Replacement Program 0 2 0 0 $660,000 $660,000
112 Environmental Justice Initiative Study 0 1 0 4 $100,000 $100,000
113 CARP Dashboard Development 0 1 0 4 $30,000 $30,000
115 WTP - 36/42 Intake Replacement - Ph III Engr Svcs 3 3 4 4 $667,000 $667,000
116 WTP - 36/42 Intake Replacement - Construction 3 3 0 4 $39,450,000 $39,450,000
117 WTP - CMMS System 0 2 0 0 $150,000 $150,000
118 WTP - Corrosion Control Study 1 3 0 4 $275,000 $275,000
119 WTP - East Filter Safety Rails - Engr Svcs 1 3 0 0 $30,000 $30,000
120 WTP - East Filter Safety Rails - Construction 1 3 0 0 $150,000 $150,000
121 WTP - Fire Sprinkler System Upgrade 1 - Eng Svcs 1 4 0 0 $75,000 $75,000
122 WTP - Generator and Switchgear Rehab - Eng Svcs 1 2 0 4 $450,000 $450,000
123 WTP - Generator and Switchgear Rehab - Construction 1 2 0 4 $500,000 $500,000
124 WTP - Lead Paint Removal and Repainting 0 3 0 4 $300,000 $300,000
125 WTP - Low Lift 4/5/6 Pump Improvements - Eng Svcs 0 2 0 4 $200,000 $200,000
126 WTP - Low Lift Pump MCC - Engr Svcs 0 2 0 4 $125,000 $125,000
134 WTP - PFAS Study 0 3 0 4 $500,000 $500,000
127 WTP - Pump Station Dehumidification 0 2 0 4 $220,000 $220,000
128 WTP - Roof Improvements - Construction 0 2 0 4 $1,000,000 $1,000,000
129 WTP - Security - First Floor Windows - Construction 3 3 0 0 $100,000 $100,000
130 WTP - Security - Improvements 1 3 0 0 $100,000 $100,000
131 WTP - Standpipe Water Quality - Eng Svcs 0 3 0 4 $150,000 $150,000
132 WTP - Standpipe Water Quality - Construction 0 3 0 4 $200,000 $200,000
133 WTP - Thermal Security Camera Installation - Engr Svcs 0 3 0 0 $50,000 $50,000
2
5
5
TOTAL SUSTAINABILITY PROJECTS $450,000 $180,000 $630,000
WATER TREATMENT, BILLING, AND STORAGE
14
10
2
8
4
4
5
7
7
7
6
6
7
6
6
6
4
7
7
3
TOTAL WATER PROJECTS $0 $45,352,000 $45,352,000
Note: Some projects show $0 for total 2023 funding; these projects are generally ongoing, were funded in previous years, and need no additional funding in 2023.
$24,218,000Page 9 of 9D2.Page 11 of 11