HomeMy WebLinkAbout10.24.22
AGENDA
City Council
Monday, October 24, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:45 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 6:15pm
City Council convenes at 6:45pm or the conclusion of Planning & Development Committee
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Page
(I) ROLL CALL - COUNCILMEMBER REID
(II) PUBLIC HEARING: FY 2023 PROPOSED BUDGET FOR THE CITY OF EVANSTON
Page 1 of 325
PH1.
Public Hearing for 2023 Proposed Budget
Staff recommends City Council conduct a public hearing to receive public
comment regarding the FY 2023 Proposed Budget for the City of
Evanston.
For Discussion
Public Hearing for 2023 Proposed Budget - Attachment - Pdf
15 - 20
(III) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
M1.
Proclamation: Second Baptist Church 140th Anniversary -
November 13, 2022
(IV) CITY MANAGER PUBLIC ANNOUNCEMENTS
AN1.
Presentation: Cradle to Career
(V) COMMUNICATIONS: CITY CLERK
(VI) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign their
name and the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided
for Public Comment. If there are more than five speakers, a period of forty-five minutes
shall be provided for all comment, and no individual shall speak longer than three
minutes. The Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not
respond during Public Comment. Public Comment is intended to foster dialogue in a
respectful and civil manner. Public comments are requested to be made with these
guidelines in mind.
(VII) SPECIAL ORDERS OF BUSINESS
Page 2 of 325
SP1.
Climate Action & Resilience Plan Implementation Update
Staff recommends City Council accept and place on file this update on
implementation of the Climate Action and Resilience Plan (CARP).
For Action: Accept and Place on File
Climate Action & Resilience Plan Implementation Update - Attachment -
Pdf
21 - 40
(VIII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.
Approval of the Minutes of the Regular City Council meeting of
October 10, 2022 and the Special City Council meeting of October
17, 2022
Staff recommends approval of the minutes of the Regular City Council
meeting of October 10, 2022 and the Special City Council meeting of
October 17, 2022.
For Action
Approval of the Minutes of the Regular City Council meeting of October
10, 2022 and the Special City Council meeting of October 17, 2022 -
Attachment - Pdf
41 - 60
(IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.
Approval of the City of Evanston Payroll, Bills List and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of September 26, 2022, through October 9, 2022, in the
amount of $3,041,718.18. Bills List for October 25, 2022, in the amount
of $4,650,692.47.
For Action
Approval of the City of Evanston Payroll, Bills List and Credit Card
Activity - Attachment - Pdf
61 - 99
A2.
Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris Amazon
Credit Card Activity for the period ending August 26, 2022, in the amount
of $5,375.46.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Attachment - Pdf
100 - 101
Page 3 of 325
A3.
Approval of Customer Relationship Management Software with
QScend Technologies, Inc.
Staff recommends City Council authorize the City Manager to enter into
a three (3) year agreement, with three one-year options to renew, with
QScend Technologies, Inc. (231 Bank Street, Waterbury CT 067,02) for
Customer Relationship Management software for a not to exceed
expense of $84,400 for Year 1 and $52,000 for Years 2-6. The enhanced
Customer Relationship Management software will provide a 360 -degree
view of the customer (residents, businesses, visitors etc.) while ensuring
that all relevant privacy and security guidelines are followed. By
seamlessly managing operations and data, the City will be able to
continue providing an elevated level of service to residents through
anticipating and proactively responding to customer needs.
This project will be funded by the General Fund - Information
Technologies - Computer Software (Account 100.19.1932.62340), with a
requested FY23 budget of $1,320,000.
For Action
Approval of Customer Relationship Management Software with QScend
Technologies, Inc. - Attachment - Pdf
102 - 116
A4.
Approval of $500,000 in ARPA Funding for Family Focus for a
Welcoming Center
The Social Services Committee and staff recommend approval of a
funding request from Family Focus for $500,000 in ARPA for a Welcoming
Center.
Funding Source: American Rescue Plan Act, 170.99.1700.55251
For Action
Approval of $500,000 in ARPA Funding for Family Focus for a
Welcoming Center - Attachment - Pdf
117 - 151
Page 4 of 325
A5.
Approval of Contracts with Alexander Chemical Corporation,
Polydyne Incorporated, and Carus Corporation for FY 2023 Water
Treatment Chemicals (Bid 22-54)
Staff recommends City Council authorize the City Manager to execute
agreements with Alexander Chemical Corporation (7593 S. First Road,
LaPorte, IN 46350) in the amount of $735,078.00, Polydyne Incorporated
(One Chemical Plant Road, Riceboro, GA 31323) in the amount of
$91,640.00, and Carus Corporation (315 Fifth Street, Peru IL 61354) in
the amount of $379,080.00, for the period of January 1, 2023, to
December 31, 2023, for the purchase of water treatment chemicals (Bid
22-54), for a total amount of $1,205,798.00.
Funding will be provided by the Water Production Bureau Filtration
Business Unit (Accounts 510.40.4220.65015 & 510.40.4220.65030),
which have a total FY 2023 budget request of $1,205,798.00.
For Action
Approval of Contracts with Alexander Chemical Corporation, Polydyne
Incorporated, and Carus Corporation for FY 2023 Water Treatment
Chemicals (Bid 22-54) - Attachment - Pdf
152 - 157
A6.
Approval of Contract with Suburban Tree Consortium for the
Purchase of Trees and Planting Services for Fall 2022
Staff recommends that City Council authorize the City Manager to
execute a contract with Suburban Tree Consortium (STC) for the
purchase and planting of 142 trees in the amount of $46,178.95.
Funding for this purchase is provided from two general fund acc ounts.
The purchase of the 142 trees is $27,998.00 and is provided from General
Fund (Account 100.40.4320.65005), which has an approved FY 2022
budget of $115,000 with $30,656.21 remaining. The cost of planting is
$18,180.95 and is provided from General Fund (Account
100.40.4320.62385), which has an approved FY 2022 budget of
$125,000.00 with $39,305.14 remaining.
For Action
Approval of Contract with Suburban Tree Consortium for the Purchase
of Trees and Planting Services for Fall 2022 - Attachment - Pdf
158 - 162
Page 5 of 325
A7.
Approval of a Contract Award with Ballard Marine Construction, LLC
for the 1909 Raw Water Intake Replacement (Bid 22-35)
Staff recommends the City Council rescind its prior action of July 25, 2022
authorizing the City Manager to issue a Notice of Intent t o Award the
contract for the 1909 Raw Water Intake Replacement Project (Bid 22-35)
to IHC Construction Companies, LLC and, instead, authorize the City
Manager to issue a Notice of Intent to Award the contract for the 1909
Raw Water Intake Replacement Project (Bid 22-35) to Ballard Marine
Construction, LLC (727 S. 27th Street, Washougal, WA 98671) in the
amount of $47,202,200.00, and contingent upon receiving the appropriate
loan funding from the Illinois Environmental Protection Agency (IEPA),
authorizing the City Manager to execute the Loan Agreement with IEPA
and the Contract with Ballard.
Funding is to be provided from a combination of loans from the EPA and
IEPA that will be routed through the Water Fund, Capital Improvement
(Account 513.71.7330.65515 - 719001), which has an approved FY 2022
budget of $33,036,000.00, and a YTD balance of $17,917,275.20. The
1909 Raw Water Intake Replacement has an FY 2022 budget allocation
of $7,210,000.00.
For Action
Approval of a Contract Award with Ballard Marine Constructio n, LLC for
the 1909 Raw Water Intake Replacement (Bid 22-35) - Attachment - Pdf
163 - 172
A8.
Approval of a Contract Award with Standard Printing Company,
Incorporated. dba Information Outsource for FY 2023, 2024, & 2025
Utility Bill Print and Mail Services (RFP 22-44)
Staff recommends the City Council authorize the City Manager to execute
an agreement with Standard Printing Company, Incorporated dba
Information Outsource (3540 W. Lincoln Street, Phoenix, AZ 85009) to
provide utility bill print and mail services for the period of January 1, 2023
to December 31, 2025 in the not-to-exceed amount of $139,050.00.
Funding for the mailing of the bills is provided by the Water Fund annually
in the amount of $25,000.00, and from the Sewer Fund in the amount of
$6,850.00. The printing of the bills is provided by the Water Fund in the
amount of $12,800.00 and from the Sewer Fund in the amount of
$3,700.00. A detailed funding table is included in the attached memo.
For Action
Approval of a Contract Award with Standard Printing Company,
Incorporated. dba Information Outsource for FY 2023, 2024, & 2025
Utility Bill Print and Mail Services (RFP 22-44) - Attachment - Pdf
173 - 178
Page 6 of 325
A9.
Approval of 3-year Contract Extension with Groot Industries for the
Residential Refuse and Residential Yard Waste Franchises
Staff recommends the City Council authorize the City Manager to execute
an agreement with Groot Industries (2500 Landmeier Rd, Elk Grove
Village, IL 60007) for the Residential Refuse and Residential Yard Waste
Franchises.
Funding for Residential Refuse Franchise is provided from the Solid
Waste Fund (Account 520.40.4310.62415), which has an approved FY
2022 budget of $1,731,350 and a YTD balance of $296,870.00. FY2023
has a projected budget of $1,791,947. Funding for Residential Yard
Waste Franchise is provided from the Solid Waste Fund (Account
520.40.4310.62417), which has an approved FY 2022 budget of
$718,000 and a YTD balance of $130,699.23. FY2023 has a proposed
budget of $743,130.
For Action
Approval of 3-year Contract Extension with Groot Industries for the
Residential Refuse and Residential Yard Waste Franchises -
Attachment - Pdf
179 - 196
A10.
Approval of increase in Purchase Order #2022-156 by $3,710 for
Soccer Programming at Chandler-Newberger Community Center
Staff recommends the City Council authorize the City Manager to approve
the increase in Purchase Order #2022-156 by $3,710 for tennis
programming at Chandler-Newberger Community Center with Evanston
Soccer Association.
Expenses will be charged to (Instructor Services) 100.30.3035.62505
which has a YTD negative balance of $104,184.96. This line item is
underfunded and offset by revenues in 100.30.3035.53565 which has an
annual budget of $700,000 with a current balance of $740,876.44. The
additional revenue will offset these additional expenses.
For Action
Approval of increase in Purchase Order #2022-156 by $3,710 for Soccer
Programming at Chandler-Newberger Community Center - Attachment -
Pdf
197 - 208
Page 7 of 325
A11.
Approval of Change Order No. 1 to the Agreement with CDM Smith
Inc. for Lead Service Line Replacement Plan and Pilot
Implementation (RFP 21-29)
Staff recommends the City Council authorize the City Manager to execute
Change Order No. 1 to the agreement with CDM Smith Inc. (125 South
Wacker, Suite 700, Chicago, IL 60606) for Lead Service Line
Replacement Plan and Pilot Implementation (RFP 21-29) in the amount
of $48,867.00. This will increase the overall contract amount from
$1,140,940.00 to $1,189,807.00. This change order includes a time
extension of 215 days, extending the contract completion date from May
3, 2023 to December 4, 2023.
Funding is provided from the Water Fund (Account No.
513.71.7330.62145 – 421031), which has an approved FY 2022 budget
of $3,460,000.00 and a YTD balance of $2,514,023.81.
For Action
Approval of Change Order No. 1 to the Agreement with CDM Smith Inc.
for Lead Service Line Replacement Plan and Pilot Implement ation (RFP
21-29) - Attachment - Pdf
209 - 216
A12.
Approval of Change Order No. 1 to the Agreement with Benchmark
Construction Co., Inc. for the Large Diameter Sewer Rehabilitation –
Greenleaf Street (Bid No. 21-35)
Staff recommends the City Council authorize the City Manager to execute
Change Order No. 1 to the agreement with Benchmark Construction Co.,
Inc. (2260 Southwind Blvd., Bartlett, IL 60103) for the Large Diameter
Sewer Rehabilitation – Greenleaf Street (Bid No. 21-35) in the amount of
$30,506.51. This will increase the overall contract amount from
$1,188,060 to $1,218,566.51.
Funding is provided from Sewer Fund, Capital Improvement Account
515.40.4535.65515, which has a FY 2021 budget of $3,195,000 and a
YTD balance of $1,486,940.
Staff obtained a loan from the IEPA through the State Revolving Fund
(SRF) Water Pollution Control Loan Program (WPCLP) for an amount up
to $1,223,702 for construction of this project. With this funding, all eligible
construction costs will be funded by a loan repaid over 20 years at 1.11%
interest.
For Action
Approval of Change Order No. 1 to the Agreement with Benchmark
Construction Co., Inc. for the Large Diameter Sewer Rehabilitation –
Greenleaf Street (Bid No. 21-35) - Attachment - Pdf
217 - 225
Page 8 of 325
A13.
Report on Emergency Replacement of Two (2) Boilers at Noyes
Cultural Arts Center by Great Lakes Plumbing and Heating Company
Staff recommends the City Council accept and place on file this report
that describes the emergency replacement of two existing boilers at the
Noyes Cultural Arts Center. A recent inspection found that two boilers
were in need of immediate replacement; two of the three are needed to
be working at all times. Due to the urgency of the repairs as temperatures
are already cooling and winter is approaching, staff received immediate
approval from the City Manager to move forward with the emergency
replacement with Great Lakes Plumbing and Heating Company (4521 W.
Diversey Ave., Chicago, IL 60639). The vendor had the required boilers
in stock and quoted at the lowest price of $147,782.
This project will be funded by the Capital Improvement Fund 2022
General Obligation Bond issue from the Facilities Contingency line item
(Account 415.40.4122.65515 - 622013). This item was budgeted at
$600,000 for FY 2022 and has a remaining budget of $248,939.
For Action: Accept and Place on File
Report on Emergency Replacement of Two (2) Boilers at Noyes Cultural
Arts Center by Great Lakes Plumbing and Heating Company -
Attachment - Pdf
226 - 231
A14.
Resolution 63-R-22, Recognizing the Public Benefit of the City
Paying Private Sewer Repair Line Costs in Excess of $15,000 Per
Repair For A Residential Property
At the request of several community members and based on comments
made during the August 8, 2022, A&PW meeting, the staff is presenting
a revised Resolution 63-R-22, Recognizing the Public Benefit of the City
Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair
For A Residential Property, for the A&PW Committee and City Council
consideration.
An unknown amount would need to be funded for the repair of private
sewer repairs in excess of $15,000. Funding would come from the Sewer
Fund account 515.40.4535.65515, which has a budget allocation of
$75,000 to pay for emergency sewer repairs of the public sewer system.
For Action
Resolution 63-R-22, Recognizing the Public Benefit of the City Paying
Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A
Residential Property - Attachment - Pdf
232 - 237
Page 9 of 325
A15.
Resolution 73-R-22, Authorizing the Mayor to sign an Illinois
Department of Transportation Resolution for Maintenance of Streets
and Highways in order to transfer funds previously allocated in the
2022 Fiscal Year Budget from the Motor Fuel Tax fund to the General
Fund for the General Maintenance of Streets
Staff recommends City Council approval of Resolution 73-R-22,
Authorizing the Mayor to sign an Illinois Department of Transportation
Resolution for Maintenance of Streets and Highways in order to transfer
funds previously allocated in the 2022 Fiscal Year Budget from the Motor
Fuel Tax fund to the General Fund for the General Maintenance of
Streets.
For Action
Resolution 73-R-22, Authorizing the Mayor to sign an Illinois Department
of Transportation Resolution for Maintenance of Streets and Highways
in order to transfer funds previously allocated in the 2022 Fiscal Year
Budget from the Motor Fuel Tax fund to the General Fund for the
General Maintenance of Streets - Attachment - Pdf
238 - 243
A16.
Resolution 112-R-22, Authorizing the City Manager to hire
Participatory Budgeting Staff
The Participatory Budgeting Committee recommends that the City
Council adopt Resolution 112-R-22, Authorizing the City Manager to hire
Participatory Budgeting Staff.
This position will be funded by ARPA funds (Account No.
170.99.9971.61010).
For Action
Resolution 112-R-22, Authorizing the City Manager to hire Participatory
Budgeting Staff - Attachment - Pdf
244 - 250
Page 10 of 325
A17.
Resolution 113-R-22 Authorizing Canal Shores to Enter Into an
Agreement with Last Call Tavern Group LLC to Host a University of
Ohio Alumni Tailgate on November 5, 2022
Staff recommends adoption of Resolution 113 -R-22 authorizing Canal
Shores to enter into an agreement with Last Call Tavern Group LLC to
host a University of Ohio alumni tailgate on November 5, 2022 at the
Evanston Wilmette Golf Course on hole #3 (corner of Girard and Central
St.). The tailgating will be allowed 3 hours prior to the start of the football
game and conclude 1 hour after the completion of the football game.
Costs for city services provided for events require a 100% reimbursement
from the sponsoring organization or event coordinator. These fees are
waived for City events and City co-sponsored events.
For Action
Resolution 113-R-22 Authorizing Canal Shores to Enter Into an
Agreement with Last Call Tavern Group LLC to Host a University of
Ohio Alumni Tailgate on November 5, 2022 - Attachment - Pdf
251 - 260
A18.
Resolution 114-R-22 Approving Extended Hours for One Day Liquor
License for Last Call Tavern Group for November 5, 2022
Councilmember Revelle recommends City Council approval of Resolution
114-R-22 approving extended hours for the one day liquor license for Last
Call Tavern Group for November 5, 2022.
For Action
Resolution 114-R-22 Approving Extended Hours for One Day Liquor
License for Last Call Tavern Group for November 5, 2022 - Attachment -
Pdf
261 - 267
A19.
Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening
Program from Employment Criteria
Councilmember Burns recommends adoption of Ordinance 49 -O-22,
excluding the presence of cannabinoids in the City's pre -employment
drug screening program from employment criteria.
For Action
Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening Program
from Employment Criteria - Attachment - Pdf
268 - 272
(X) CONSENT AGENDA - FINANCE & BUDGET COMMITTEE
Page 11 of 325
F1.
Single Audit for FY 2021
This item was presented to the Finance & Budget Committee on October
11, 2022. The single audit was accepted and placed on file by the
committee.
For Action: Accept and Place on File
Single Audit for FY 2021 - Attachment - Pdf
273 - 292
(XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.
Resolution 68-R-22, Authorizing the City Manager to Execute An
Agreement with LEAP Concerning the Reimagining Public Safety
Committee and Low-Priority 911 Calls
Councilmember Burns recommends adoption of Resolution 68-R-22,
Authorizing the City Manager to Execute An Agreement with LEAP
Concerning the Reimagining Public Safety Committee and Low -Priority
911 Calls. Sole source purchase requires 2/3 vote of the
Councilmembers.
This contract of $40,000 will be funded by ARPA funds (Account No.
170.99.9972.65515).
For Action
Resolution 68-R-22, Authorizing the City Manager to Execute An
Agreement with LEAP Concerning the Reimagining Public Safety
Committee and Low-Priority 911 Calls - Attachment - Pdf
293 - 311
H2.
Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use
of No-Knock Warrants”
Councilmember Reid requests that the Human Services Committee
recommends that Ordinance 88-O-22, Adding Subsection 9-1-4-1
“Prohibiting the Use of No-Knock Warrants”, be forwarded to the City
Council for adoption.
For Action
Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use of
No-Knock Warrants” - Attachment - Pdf
312 - 314
(XII) CONSENT AGENDA - RULES COMMITTEE
Page 12 of 325
R1.
Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code
amending the name of the Commission on Aging to the Commission
on Aging and Disabilities
Staff and the Rules Committee request adoption of Ordinance 107-O-22,
Amending Title 2, Chapter 3 of the City Code, amending the name of the
Commission on Aging to the Commission on Aging and Disabilities.
For Action
Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code
amending the name of the Commission on Aging to the Commission on
Aging and Disabilities - Attachment - Pdf
315 - 321
R2.
Ordinance 109-O-22, Amending City Code Title 2, Chapter 6 "Social
Services Committee"
Staff and the Rules Committee recommend adoption of Ordinance 109 -
O-22, amending City Code Title 2 Chapter 6 "Social Services Committee"
to have recommendations from that committee go directly to the City
Council, making a more efficient, consistent, and transparent process for
funding social services programs.
For Action
Ordinance 109-O-22, Amending City Code Title 2, Chapter 6 "Social
Services Committee" - Attachment - Pdf
322 - 325
(XIII) APPOINTMENTS
AP1.
Approval of Appointment to Boards, Commissions and Committees
The Mayor recommends City Council approval of the appointment of
Ignatius Valentine to the Arts Council.
For Action
(XIV) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which a Councilmember desires to bring before the
Council.) {Council Rule 2.1(10)}
(XV) EXECUTIVE SESSION
(XVI) ADJOURNMENT
Page 13 of 325
(XVII) UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
10/25/22 5:00 PM Planning & Development Housing
Subcommittee - Virtual
10/25/22 7:00 PM Redistricting Committee
10/26/22 6:00 PM Economic Development Committee
10/26/22 7:00 PM Land Use Commission
10/27/22 8:30 AM Referrals Committee
11/02/22 6:30 PM Citizen Police Review Commission
11/03/22 9:00 AM Reparations Committee
11/04/22 9:00 AM Special City Council
11/07/22 5:00 PM Human Services Committee
11/07/22 6:30 PM Special City Council
11/08/22 6:00 PM Finance and Budget Committee
11/08/22 6:30 PM Arts Council
11/08/22 7:00 PM Preservation Commission
11/09/22 2:30 PM Board of Local Improvements
11/09/22 7:00 PM Land Use Commission
11/10/22 8:30 AM Referrals Committee
11/10/22 5:00 PM Planning & Development Housing
Subcommittee
11/10/22 6:30 PM Environment Board
11/10/22 7:00 PM Social Services Committee
11/11/22 7:15 AM Utilities Commission - Virtual
Page 14 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
CC: Clayton Black, Budget Manager
Subject: Public Hearing for 2023 Proposed Budget
Date: October 24, 2022
Recommended Action:
Staff recommends City Council conduct a public hearing to receive public comment regarding
the FY 2023 Proposed Budget for the City of Evanston.
Council Action:
For Discussion
Summary:
City Council will hold a public hearing on the 2023 Proposed Budget. This was properly noticed
on October 13, 2022, which is at least 10 days before the hearing as required by state law. A
copy of the notice published is attached.
More information on the 2023 Proposed Budget, including full budget document, can be found
at www.cityofevanston.org/government/budget
Attachments:
2023 Budget Hearing Notice Proof
99-O-22 2023 Budget Ordinance
PH1.Page 15 of 325
Sold To:
City Of Evanston (Print) - CU00039704
2100 Ridge Ave
Evanston,IL 60201-2716
Bill To:
City Of Evanston (Print) - CU00039704
2100 Ridge Ave
Evanston,IL 60201-2716
Certificate of Publication:
Order Number: 7304126
Purchase Order: Public Hearing Notice FY2023
State of Illinois - Cook
Chicago Tribune Media Group does hereby certify that it is the publisher of the Evanston Review. The
Evanston Review is a secular newspaper, has been continuously published Weekly for more than fifty (50)
weeks prior to the first publication of the attached notice, is published in the City of Evanston, Township of
Evanston, State of Illinois, is of general circulation throughout that county and surrounding area, and is a
newspaper as defined by 715 IL CS 5/5.
This is to certify that a notice, a true copy of which is attached, was published 1 time(s) in the Evanston
Review, namely one time per week or on 1 successive weeks. The first publication of the notice was
made in the newspaper, dated and published on 10/13/2022, and the last publication of the notice was
made in the newspaper dated and published on 10/13/2022.
This notice was also placed on a statewide public notice website as required by 715 ILCS 5/2. 1.
PUBLICATION DATES: Oct 13, 2022.
___________________________________________________________________________________
Evanston Review
In witness, an authorized agent of The Chicago Tribune Media Group has signed this certificate executed
in Chicago, Illinois on this
14th Day of October, 2022, by
Chicago Tribune Media Group
Jeremy Gates
Chicago Tribune - chicagotribune.com
160 N Stetson Avenue, Chicago, IL 60601
(312) 222-2222 - Fax: (312) 222-4014
Page 2 of 6
PH1.Page 16 of 325
Chicago Tribune - chicagotribune.com
160 N Stetson Avenue, Chicago, IL 60601
(312) 222-2222 - Fax: (312) 222-4014
Page 3 of 6
PH1.Page 17 of 325
10/24/2022
99-O-22
AN ORDINANCE
Approving the 2023 Fiscal Year
Budget of the City of Evanston
WHEREAS, 65 ILCS 5/8-2-9.1 et seq. and Title 1, Chapter 8 of the
City
Code, 2012, as amended, requires the City Manager to submit to the City Council a
proposed appropriation for the ensuing fiscal year that presents a complete budget for
revenues and expenditures plan for each fund; and
WHEREAS, 65 ILCS 5/8-2-9 requires a public hearing on the
appropriation ordinance; and
WHEREAS, in accordance with legal requirements, the City Manager
submitted the proposed budget for the 2023 fiscal year to the City Council for its review
and a public hearing was properly noticed for October 24, 2022;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals hereby found as fact and
incorporated herein by reference.
SECTION 2: That the City Council hereby adopts the City of Evanston’s
2023 fiscal year budget, with a total expenditure amount of four hundred two million, five
hundred ten thousand, six hundred ninety three dollars ($402,510,693), summarized
in the document attached hereto as Exhibit A and incorporated herein by
reference, and hereby directs the City Manager to implement said budget.
SECTION 3: That this Ordinance 99-O-22 shall be in full force and effect
Page 4 of 6
PH1.Page 18 of 325
from and after its passage and approval in the manner provided by law.
Introduced: , 2022 Approved:
Adopted: , 2022 , 2022
_
Daniel Biss, Mayor
Attest: Approved as to form:
Nicholas E. Cummings, Corporation CounselStephanie Mendoza, City Clerk
Page 5 of 6
PH1.Page 19 of 325
EXHIBIT A
City of Evanston – Fiscal Year 2023 Adopted Budget Summary
Fund 2023 Adopted Budget
100 GENERAL FUND 125,285,315
170 AMERICAN RESCUE PLAN 22,750,000
175 GENERAL ASSISTANCE FUND 1,360,220
176 HUMAN SERVICES FUND 4,256,698
177 REPARATIONS FUND 400,000
178 SUSTAINABILITY FUND 600,874
180 GOOD NEIGHBOR FUND 85,000
185 LIBRARY FUND 8,931,467
186 LIBRARY DEBT SERVICE FUND 507,913
187 LIBRARY CAPITAL IMPROVEMENT FD 950,000
200 MOTOR FUEL TAX FUND 4,141,600
205 EMERGENCY TELEPHONE (E911) FUND 1,672,200
210 SPECIAL SERVICE AREA (SSA) #9 575,000
215 CDBG FUND 3,660,665
220 CDBG LOAN FUND 325,000
240 HOME FUND 654,838
250 AFFORDABLE HOUSING FUND 1,926,626
320 DEBT SERVICE FUND 15,803,723
330 HOWARD-RIDGE TIF FUND 1,430,913
335 WEST EVANSTON TIF FUND 3,940,000
340 DEMPSTER-DODGE TIF FUND 176,483
345 CHICAGO-MAIN TIF 2,995,355
350 SPECIAL SERVICE AREA (SSA) #6 220,000
355 SPECIAL SERVICE AREA (SSA) #7 140,000
360 SPECIAL SERVICE AREA (SSA) #8 60,200
365 FIVE FIFTH TIF FUND 100,000
415 CAPITAL IMPROVEMENTS FUND 33,402,500
416 CROWN CONSTRUCTION FUND 1,145,000
417 CROWN COMMUNITY CTR MAINTENANCE 175,000
420 SPECIAL ASSESSMENT FUND 830,360
505 PARKING SYSTEM FUND 11,284,472
510 WATER FUND 23,107,529
513 WATER DEPR IMPRV &EXTENSION FUND 57,892,200
515 SEWER FUND 11,251,969
520 SOLID WASTE FUND 6,447,136
600 FLEET SERVICES FUND 3,607,278
601 EQUIPMENT REPLACEMENT FUND 2,700,000
605 INSURANCE FUND 20,013,487
700 FIRE PENSION FUND 11,353,560
705 POLICE PENSION FUND 16,350,112
Grand Total 402,510,693
Page 6 of 6
PH1.Page 20 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
From: Cara Pratt, Sustainabilty and Resilence Coordinator
Subject: Climate Action & Resilience Plan Implementation Update
Date: October 24, 2022
Recommended Action:
Staff recommends City Council accept and place on file this update on implementation of the
Climate Action and Resilience Plan (CARP).
CARP:
Implementation, Accountability, & Partnerships
Council Action:
For Action: Accept and Place on File
Summary:
The City of Evanston Sustainability Division provides semi-annual updates on the
implementation of the Climate Action & Resilience Plan (CARP) in late April and late October
of each year. The updates include an emissions inventory update for the previous yea r and a
proposed CARP Action Agenda for the upcoming year, in addition to other relevant or timely
information.
Emissions Reduction Progress
The City of Evanston and its partners have made significant progress implementing the Climate
Action and Resilience Plan (CARP) since 2018. However, capturing greenhouse gas emissions
inventory data and measuring progress remains a complicated exercise to balance with CARP
implementation considering limited staff resources.
According to available 2021 data, Evanston has reduced communitywide greenhouse gas
emissions by 38.3% compared to the 2005 baseline. That is 2.7% lower than the emissions
reductions calculated in 2020. However, both 2020 and 2021 could be anomalous years due
to the Covid-19 pandemic, and an increase in greenhouse gas emissions in 2022 would not be
a surprise. Factoring out the purchase of renewable energy certificates (RECs), community -
wide greenhouse gas emissions would have actually increased by 2% from 2020 to 2021. The
purchase of RECs continues to be the most significant contributing factor to greenhouse gas
emissions reductions communitywide. However, the practice of purchasing REC s cannot
SP1.Page 21 of 325
continue forever: in order to eventually achieve global carbon neutrality, the Evanston
community and other privileged entities cannot rely on third party renewable energy projects to
meet our goals and must instead invest in projects that result in the additionality of renewable
energy locally. Another significant reduction of greenhouse gas emissions between 2020 and
2021 was in Vehicle Miles Traveled (VMTs), which fell by 21%. However, the methodology for
VMT calculation, a combination of CMAP data and Motor Fuel Tax data, was adjusted in 2021,
which could, in part, contribute to this reduction.
For the first time, staff included trend lines in the emissions inventory graphs, which extrapolate
the rate of emissions reduction progress until carbon neutrality is reached. Data extrapolation
demonstrates that the Evanston community can reach carbon neutrality goals early - by 2045
- if the rate of progress is sustained. However, there are several realites to consider before this
potentially promising news is celebrated. First, it is unlikely that the rate of progress can
continue with the current allocation of resources. The City and community have, for the most
part, invested in climate actions that are the most cost effective in the past several ye ars. The
deep decarbonization needed to sustain progress is exponentially more expensive than the
early interventions, and radically different resource allocation is required. Second, the
impending scarcity of RECs and subsequent price increase will require that the City seek
alternatives to RECs, the biggest contributor to emissions reductions within the City’s control
to date. Without RECs, the extrapolated trend line shows that the City’s goal of carbon neutrality
may not be possible until after 2070.
All graphs and visualization are compiled in the attached presentation.
2022 CARP Action Agenda
Notable 2022 accomplishments include:
• Adopted Climate Emergency Resolution
• Allocated ARPA funds to support the One Stop Shop Affordable Housing Retrofit
Program
• Adopted Code Updates including Bird-Friendly and Green Building Ordinances
• Approved Commercial Franchise Agreement
• Provided textile recycling option for residential units.
• Allocated ARPA funds to support phased lead pipe replacement
Ongoing projects include:
• Municipal Fleet Rightsizing and Electrification Plan
• Accessible Solar Program
• Developing ordinance for reducing single-use bags.
• Stormwater Master Planning process
• Environmental Equity Investigation planning
• CARP Implementation Dashboard planning
Major projects still to be completed in 2022 include:
• Issue Request for Proposal for Solar Power Purchase Agreement at Robert Crown
Community Center
• Update tree preservation ordinance to expand protection of private trees
Page 2 of 20
SP1.Page 22 of 325
The aforementioned accomplishments were made possible because of a shared staff
commitment among all City Departments and Divisions to implement CARP, and thanks to
essential community partnerships with community organizations and residents.
2023 Draft CARP Action Agenda
The 2023 Draft CARP Action Agenda includes projects City staff plan to accomplish within
2023. Many items are contingent upon the passage of the City’s 2023 fisca l year budget, which
is why the document is currently in draft form. The detailed draft is attached, and Staff anticipate
submitting a final version at the next semi-annual CARP update in April 2023 after the budget
has passed.
The Environment Board is fully supportive of the 2023 Draft CARP Action Agenda as discussed
on October 13th, 2022.
Attachments:
CARP Implementation Update Q3 2022
2023 Draft CARP Action Agenda
Page 3 of 20
SP1.Page 23 of 325
October 24th, 2022
CLIMATE ACTION &
RESILIENCE PLAN
IMPLEMENTATION
UPDATE
City of Evanston Staff
Evanston Environment Board
CARP Implementation Task Force
Cara Pratt, Sustainability & Resilience Coordinator
1Page 4 of 20SP1.Page 24 of 325
PERFORMANCE
38.3% emissions
reduction in 2021
from 2005 baseline
GOALS
50% by 2025
80% by 2035
100% by 2050
2Page 5 of 20SP1.Page 25 of 325
Emissions Progress ACTUAL and WITHOUT RECs
Without renewable
energy certificates
(RECs), community-wide
greenhouse gas
emissions would have
actually increased by 2%
from 2020 to 2021.
3Page 6 of 20SP1.Page 26 of 325
The future is most likely somewhere
between these two trendlines…
Decisions made by ALL OF US
will determine where we finish the
race.
Future Forecasting
4Page 7 of 20SP1.Page 27 of 325
5
It is unlikely that the rate of progress can continue with the
current allocation of resources.
●The City and community have, for the most part, invested in climate actions that
are the most cost effective in the past several years.
●The deep decarbonization needed to sustain progress is exponentially more
expensive than the early interventions, and radically different resource allocation is
required.
●The impending scarcity of RECs and subsequent price increases will require that
the City seek alternatives to RECs, the biggest contributor to emissions reductions
within the City’s control to date. Page 8 of 20SP1.Page 28 of 325
The world is changing rapidly…
Are we barriers or catalysts ?
6Page 9 of 20SP1.Page 29 of 325
ChargePoint EV Charger Electricity Usage Over Time
7Page 10 of 20SP1.Page 30 of 325
8Page 11 of 20SP1.Page 31 of 325
2022 CARP ACTION AGENDA
TO DO
●Issue Request for Proposal
for Solar Power Purchase
Agreement at Robert Crown
Community Center
●Update tree preservation
ordinance to expand
protection of private trees
COMPLETE
●Adopted Climate Emergency
Resolution
●Allocated ARPA funds to support
the One Stop Shop Affordable
Housing Retrofit Program
●Adopted Code Updates including
Bird-Friendly and Green Building
Ordinances
●Approved Commercial Franchise
Agreement
●Provided textile recycling option
for residential units.
●Allocated ARPA funds to support
phased lead pipe replacement
ONGOING
●Municipal Fleet Rightsizing and
Electrification Plan
●Accessible Solar Program
●Developing ordinance for
reducing single-use bags.
●Stormwater Master Planning
process
●Environmental Equity
Investigation planning
●CARP Implementation
Dashboard planning
9Page 12 of 20SP1.Page 32 of 325
2023 DRAFT CARP ACTION AGENDA
Municipal Operations
Implement Recommendations of the Municipal Fleet Rightsizing & Electrification Study
Order electric fleet vehicles*
Order electric vehicle charging infrastructure for municipal fleet*
Continue converting gas powered hand tools to electric and battery powered*
Facilitate Solar Installation at municipal buildings*
Develop Procurement Policy for embodied carbon and circularity
Conduct Assessment and create plan to increase efficiency and performance of waste collection
stations in municipal buildings
Continue to reduce chloride use in municipal snow operations*
Continue streetlight LED conversion*
Buildings Efficiency
Adopt the Illinois Stretch Code
Begin citywide outreach efforts on Building Performance Standards*
Begin citywide outreach efforts on banning new natural gas connections*
*Contingent upon
the passage of the
FY23 Budget*
Scheduled for Q1 10Page 13 of 20SP1.Page 33 of 325
Renewable Energy
Implement Accessible Solar Program
Evaluate Community Choice Aggregation and Community Solar Contracts
Transportation & Mobility
Install public electric vehicle charging stations*
Implement Microbility Electric Scooter Pilot
Expand bike lanes and walkability*
Zero Waste
Implement new bag tax and educate residents about upcoming ban*
Analyze franchise agreements for possible restructure
Conduct waste characterization study*
Conduct internal cart tagging pilot
Complete waste circularity strategy guidance
2023 DRAFT CARP ACTION AGENDA cont.
*Contingent upon
the passage of the
FY23 Budget*
Scheduled for Q1 11Page 14 of 20SP1.Page 34 of 325
Urban Canopy & Green Spaces
Implement tree preservation measures*
Develop Parks & Green Space Strategic Plan
Tree Inventory*
Increase number of trees planted compared to 2022*
Green Infrastructure
Implement Stormwater Master Plan recommendations*
Health Impacts of Extreme Heat /Emergency Preparedness
Conduct Citizen Science campaign*
Conduct community outreach on emergency management
Resilience Regulations/ Vulnerable Populations
Implement One Stop Shop for Affordable Housing Retrofits
Begin Environmental Justice Investigation*
Launch public Environmental Justice GIS Map
Continue Lead Pipe Removal
2023 DRAFT CARP ACTION AGENDA cont.
*Contingent upon
the passage of the
FY23 Budget*
Scheduled for Q1 12Page 15 of 20SP1.Page 35 of 325
Education, Outreach, Community Networks
Formalize Community Engagement Policy
Implementation, Accountability, Partnerships
Hire Resilient Buildings Specialist and Community Outreach Specialist*
Complete public-facing implementation dashboard*
Renew Internship Program
Implement Sustainable Business Incentive Program*
Assure that CARP is adequately addressed in the Comprehensive Plan
Develop additional revenue sources for Sustainability Fund
2023 DRAFT CARP ACTION AGENDA cont.
*Contingent upon
the passage of the
FY23 Budget*
Scheduled for Q1 13Page 16 of 20SP1.Page 36 of 325
3-YEAR IMPLEMENTATION PLAN
●Community Engagement on Waste Circularity Strategy Plan and Building Performance Standards
●Contemplate Green Bonds/Social Impact Bonds/Private Investment for large scale, long term financing
●5 Year Anniversary of CARP Reflection and Goal Refinement
●Establish One Stop Shop for Affordable Housing Retrofit Program
●Implement Municipal Operations Zero Emissions Strategy
●Implement Strategic and Comprehensive Plans
●Implement Zero Waste Strategy Plan
●Develop Building Performance Standards Ordinance
●Contemplate Stormwater Utility/Fee
●Continue to Implement Aforementioned Plans
●Implement Communitywide Electrification Campaign
●Robustly Invest in Resilient Infrastructure and Neighborhoods, prioritizing racial equity, tree canopy and green space, walkability, bikeability, and EV charging station deployment
14
2025 2023 2024Page 17 of 20SP1.Page 37 of 325
15Page 18 of 20SP1.Page 38 of 325
DRAFT2023 CARP Action Agenda Draft
Municipal Operations
Implement Recommendations of the Municipal Fleet Rightsizing & Electrification Study
Order electric fleet vehicles*
Order electric vehicle charging infrastructure for municipal fleet*
Continue converting gas powered hand tools to electric and battery powered*
Facilitate Solar Installation at municipal buildings*
Develop Procurement Policy for embodied carbon and circularity
Conduct Assessment and create plan to increase efficiency and performance of waste collection
stations in municipal buildings
Continue to reduce chloride use in municipal snow operations*
Continue streetlight LED conversion*
Buildings Efficiency
Adopt the Illinois Stretch Code
Begin citywide outreach efforts on Building Performance Standards*
Begin citywide outreach efforts on banning new natural gas connections*
Renewable Energy
Implement Accessible Solar Program
Evaluate Community Choice Aggregation and Community Solar Contracts
Transportation & Mobility
Install public electric vehicle charging stations*
Implement Microbility Electric Scooter Pilot
Expand bike lanes and walkability*
Zero Waste
Implement new bag tax and educate residents about upcoming ban*
Analyze franchise agreements for possible restructure
Conduct waste characterization study*
Conduct internal cart tagging pilot
Complete waste circularity strategy guidance
Urban Canopy & Green Spaces
Implement tree preservation measures*
Develop Parks & Green Space Strategic Plan
Tree Inventory*
Increase number of trees planted compared to 2022*
Green Infrastructure
Implement Stormwater Master Plan recommendations*
*Asterisk indicates this item is contingent upon the passage of the FY23 Budget
Highlighting indicates this item is scheduled for Q1
Page 19 of 20
SP1.Page 39 of 325
DRAFTHealth Impacts of Extreme Heat /Emergency Preparedness
Conduct Citizen Science campaign*
Conduct community outreach on emergency management
Resilience Regulations/ Vulnerable Populations
Implement One Stop Shop for Affordable Housing Retrofits
Begin Environmental Justice Investigation*
Launch public Environmental Justice GIS Map
Continue Lead Pipe Removal
Education, Outreach, Community Networks
Formalize Community Engagement Policy
Implementation, Accountability, Partnerships
Hire Resilient Buildings Specialist and Community Outreach Specialist*
Complete public-facing implementation dashboard*
Renew Internship Program
Implement Sustainable Business Incentive Program*
Assure that CARP is adequately addressed in the Comprehensive Plan
Develop additional revenue sources for Sustainability Fund
*Asterisk indicates this item is contingent upon the passage of the FY23 Budget
Highlighting indicates this item is scheduled for Q1
Page 20 of 20
SP1.Page 40 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
From: Omar Sheikh, City Clerk
Subject: Approval of the Minutes of the Regular City Council meeting of October
10, 2022 and the Special City Council meeting of October 17, 2022
Date: October 24, 2022
Recommended Action:
Staff recommends approval of the minutes of the Regular City Council meeting of October 10,
2022 and the Special City Council meeting of October 17, 2022.
Council Action:
For Action
Summary:
N/A
Attachments:
City Council Meeting Minutes - October 10, 2022 - Attachment - Pdf
Special City Council Meeting Minutes - October 17, 2022 - Attachment -Pdf
CM1.Page 41 of 325
Page 1 MINUTES October 10, 2022
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, October 10th, 2022
Present:Councilmember Kelly Councilmember Revelle
Councilmember Harris Councilmember Reid
Councilmember Nieuwsma Councilmember Geracaris
Councilmember Burns (7)
Absent:Councilmember Wynne Councilmember Sufferdin
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
Page 2 of 20
CM1.Page 42 of 325
Page 2 MINUTES October 10, 2022
(II) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS
Mayor Daniel Biss Watch
(II) CITY MANAGER PUBLIC ANNOUNCEMENTS
City Manager Luke Stowe
Swearing In/Oath of Schenita Stewart as Evanston Police Chief Watch
(IV) COMMUNICATIONS: CITY CLERK
Deputy City Clerk Saul Rodriguez Watch
(V) PUBLIC COMMENT
Name Agenda Item
Sherry Kadison Shapiro SP2 Watch
Charles Smith A15 Watch
Mike Vasilko City Budget Watch
Audrey Niffenegger A15 Watch
Vicky Pasenko A12 Watch
Mary Rosinski SP2, City Budget, A15 Watch
Peggy Reitz SP2 Watch
Tina Payton Breast Cancer Awareness Month, SP1 Watch
Carlis Sutton A15, A14, H1 Watch
Brenda Grier Emerson Square Watch
Mike Meyers SP2 Watch
Trisha Connolly SP2, A12, A15, P1, R3 Watch
Cathy Beres SP2 Watch
Darlene Cannon R1, Budget Watch
Priscilla Giles Homelessness Watch
Betty Ester Leak Program Watch
Kristin Huzar A14 Watch
Matt Agnew SP2, A12 Watch
Page 3 of 20
CM1.Page 43 of 325
Page 3 MINUTES October 10, 2022
(V) PUBLIC COMMENT
Lesley Williams R1 Watch
Doreen Price Referral Committee Process Watch
Catherine Bellamy A12 Watch
(VI) SPECIAL ORDERS OF BUSINESS
SP1.Resolution 111-R-22,Authorizing the creation of a Refugee
Resettlement Fund for refugees and migrants in the amount
of $50,000 was approved.
Councilmember Reid recommends the City Council's adoption of
Resolution 111-R-22,Authorizing the creation of a Refugee
Resettlement Fund for refugees and migrants in the amount of
$50,000.
Funding is from the Human Services Fund (Account
176.24.2445.62490)
For Action
Item Approved 7 - 0
Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid,
Geracaris
No Vote:None
Absent:Wynne, Suffredin
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Watch
SP2.Discussion on Reopening of the Dog Beach
Staff is seeking direction from the City Council on reopening the
dog beach.
For Discussion Watch
CONSENT AGENDA
Items A3,A10,A11,A12,A15,HC1,R1,and R2 were removed
from the Consent Agenda.
For Action
Items Approved 7 - 0
Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid,
Geracaris
No Vote:None
Absent:Wynne, Suffredin
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Watch
Page 4 of 20
CM1.Page 44 of 325
Page 4 MINUTES October 10, 2022
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting on September
27, 2022 were approved.
Staff recommended approving the minutes of the Regular City Council meeting of
September 27, 2022
For Action
Approved on Consent Agenda
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
A1.The City of Evanston Payroll and Bills List was approved.
Staff recommended City Council approval of the City of Evanston Payroll for the
period of September 12,2022,through September 25,2022,in the amount of
$3,274,189.74. Bills List for October 11, 2022, in the amount of $7,212,018.67.
For Action
Approved on Consent Agenda
A2.A Sole Source Elevator Modernization at the Police/Fire Department
Headquarters with Colley Elevator was approved.
Staff recommended the City Council authorize the City Manager to enter into a sole
source agreement with Colley Elevator Co.(226 Williams St,Bensenville,IL 60106)
to modernize the elevators at the Evanston Police and Fire Headquarters with a
cost not to exceed $177,352.Most of the current elevator ’s parts are no longer
available/obsolete,and a full modernization is required in order to ensure the
elevator is in a safe and reliable condition.
Sole source purchase requires 2/3 vote of the Councilmembers.
This project will be funded by the Capital Improvement Fund 2022 General
Obligation Bond issue from the Facilities Contingency line item (Account
415.40.4122.65515 -622012).This item was budgeted at $600,000 for FY 2022
and has a remaining budget of $399,802.
For Action
Approved on Consent Agenda
Page 5 of 20
CM1.Page 45 of 325
Page 5 MINUTES October 10, 2022
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
A3.$500,000 in ARPA Funding for Family Focus for a Welcoming Center was held
in committee.
The Social Services Committee and staff recommend approving a funding request
from Family Focus for $500,000 in ARPA for a Welcoming Center.
Funding is from the American Rescue Plan Act, 70.99.1700.55251
For Action
Held in Committee
A4.A Contract Award with Sheridan Plumbing &Sewer,Inc.for Sewer Inspection,
24-inch Diameter and Larger (Bid 22-56) was approved.
Staff recommended the City Council authorize the City Manager to execute an
agreement with Sheridan Plumbing &Sewer,Inc.(6754 W.74th Street,Bedford
Park,IL 60638)for Sewer Inspection,24-inch Diameter and Larger (Bid 22-56)in
the amount of $50,914.80.
Funding for this project is from the Sewer Fund (Account No.515.40.4530.62461),
which has an approved FY2022 budget of $220,000.00,of which $161,901.00 is
remaining.
For Action
Approved on Consent Agenda
A5.A Change Order No.3 with Bolder Contractor Inc.for the 30-Inch
Transmission Main Project Construction (Bid 21-36) was approved.
Staff recommended the City Council authorize the City Manager to execute Change
Order No.3 to the contract for the 30-Inch Transmission Main Project Construction
(Bid 21-36)with Bolder Contractors,Inc.(316 Cary Point Drive,Cary,IL 60013)in
the amount of $756,644.This will increase the total contract amount from
$11,140,788 to $11,897,432.
The City has a loan agreement in place with the IEPA for funding from the State
Revolving Fund in the amount of $10,141,285 for engineering and construction of
this project.Staff will seek a Loan Amendment to increase the loan amount to cover
all eligible costs.The loan is currently set to be repaid over 20 years at 1.1%
interest.IEPA loan funding for this work is being routed through the Water Fund,
Capital Improvement (Account 513.71.7330.65515-417006).
For Action
Approved on Consent Agenda
Page 6 of 20
CM1.Page 46 of 325
Page 6 MINUTES October 10, 2022
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
A6.Change Order No.5 to the Agreement with Stantec Consulting Services for
the 1909 Raw Water Intake Replacement (RFP 19-02) was approved.
Staff recommended the City Council authorize the City Manager to execute Change
Order No.5 to the agreement with Stantec Consulting Services,Inc.(350 North
Orleans Street,Suite 1301,Chicago,IL 60654)for the 1909 Raw Water Intake
Replacement (RFP 19-02)in the amount of $3,695.00.This will increase the overall
contract amount from $2,129,758.00 to $2,133,453.00.
Funding is to be provided from a combination of loans from the EPA and IEPA that
will be routed through the Water Fund,Capital Improvement (Account
513.71.7330.62145 -719001),which has an approved FY 2022 budget of
$3,460,000.00,and a YTD balance of $2,572,353.67.Engineering Services during
Construction for the 1909 Raw Water Intake Replacement has a FY 2022 budget
allocation of $500,000, with a total funding budget of $2,181,073.
City staff intends to pursue low interest loans from the Illinois Environmental
Protection Agency (IEPA)State Revolving Fund (SRF)and from the United States
Environmental Protection Agency (EPA)Water Infrastructure Finance and
Innovation Act (WIFIA)program.The City has obtained a commitment for the
WIFIA funding.The final SRF Loan Agreement is only issued after the design is
complete and a contractor has been selected.If the City is successful in obtaining
the loans,all eligible engineering and construction costs would be funded by the
loans.
For Action
Approved on Consent Agenda
A7.Contract Award with LCT Software LLC (DigEplan) was approved.
Staff recommended the City Council authorize the City Manager to execute an
agreement with LCT Software LLC (DigEplan)(4500,140th Avenue North Suite,
101 Clearwater,FL 33762)for the Civic Platform Configuration (RFP 22-13)in the
amount of $27,739.40.
Funding is provided from ARPA, account number 170.99.1700.55251.
The original amount approved for the RFP for Civic Platform was $600,000 of
which this contract will be paid out of, of which $266,000 remains.
For Action
Approved on Consent Agenda
Page 7 of 20
CM1.Page 47 of 325
Page 7 MINUTES October 10, 2022
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
A8.Sidewalk Improvement Program Plan was accepted and placed on file.
Staff recommended the City Council Accept and Place on File the Sidewalk
Improvement Program Plan.
Detailed funding information is included in the attached Sidewalk Improvement
Program.
For Action: Accept and Place on File
Approved on Consent Agenda and Placed on File
A9.Update on Emergency Electrical Repairs at Fire Station #5 was accepted and
placed on file.
Staff recommended the City Council accept and place on file this report that
describes emergency electrical repairs required at Fire Station #5.On September
25,2022 the Fire Station experienced an unexpected power failure.Upon
inspection by City staff,it was apparent that the insulation on the wires was
compromised causing a shortage.Due to the urgency of the repairs for safety and
operational reasons,staff immediately informed the City Manager and began
working with a vendor on the emergency repairs.Repairs were performed by Ron
Jones Electric Inc.(695 Schneider Dr,South Elgin,IL 60177)and the repair costs
are estimated to not exceed $50,000.
This project was funded by the Capital Improvement Fund 2022 General Obligation
Bond,which has a line item for Facilities Contingency (Account 415.40.4122.65515
- 622013). This item has an FY 2022 budget of $600,000, with $287,789 remaining.
For Action: Accept and Place on File
Approved on Consent Agenda and Placed on File
Page 8 of 20
CM1.Page 48 of 325
Page 8 MINUTES October 10, 2022
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
A10.Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private
Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential
Property was held in committee.
At the request of several community members and based on comments made
during the August 8,2022,A&PW meeting,the staff is presenting a revised
Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private
Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential
Property, for the A&PW Committee and City Council consideration.
An unknown amount would need to be funded for the repair of private sewer repairs
in excess of $15,000.Funding would come from the Sewer Fund account
515.40.4535.65515,which has a budget allocation of $75,000 to pay for emergency
sewer repairs of the public sewer system.
For Action
Held in Committee
A11.Resolution 68-R-22,Authorizing the City Manager to
Execute An Agreement with LEAP Concerning the
Reimagining Public Safety Committee and Low-Priority 911
Calls was held until October 24, 2022.
Councilmember Burns recommended adopting Resolution
68-R-22,Authorizing the City Manager to Execute An Agreement
with LEAP Concerning the Reimagining Public Safety Committee
and Low-Priority 911 Calls.
Sole source purchase requires 2/3 vote of the Councilmembers.
This contract of $40,000 will be funded by ARPA funds (Account
No. 170.99.9972.65515).
Councilmember Nieuwsma moved to hold the resolution
until October 24, 2022
For Action
Held until October 24, 2022
Motion:
Councilmember
Reid
Second:
Councilmember
Burns
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Harris
Watch
Page 9 of 20
CM1.Page 49 of 325
Page 9 MINUTES October 10, 2022
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
A12.Resolution 107-R-22,Authorizing the City Manager to Waive
the Standard Purchasing Process For Construction and
Improvements for the Temporary Housing of Evanston
Animal Shelter Association Animals was approved.
At the request of several community members and based on
comments made during the August 8,2022,A&PW meeting,the
staff is presenting a revised Resolution 63-R-22,Recognizing
the Public Benefit of the City Paying Private Sewer Repair Line
Costs in Excess of $15,000 Per Repair For A Residential
Property,for the A&PW Committee and City Council
consideration.
An unknown amount would need to be funded for the repair of
private sewer repairs in excess of $15,000.Funding would come
from the Sewer Fund account 515.40.4535.65515,which has a
budget allocation of $75,000 to pay for emergency sewer repairs
of the public sewer system.
For Action
Item Approved 7 - 0
Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid,
Geracaris
No Vote:None
Absent:Wynne, Suffredin
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Watch
A13.Resolution 109-R-22,Authorizing the Settlement of Claims in Capesius et al.
v. City of Evanston was approved.
Staff recommended the adoption of Resolution 109-R-22,authorizing the
settlement of claims in the matter of Capesius et al. v. City of Evanston
Funding is from 605.99.7800.62260 - Insurance Risk
For Action
Approved on Consent Agenda
Page 10 of 20
CM1.Page 50 of 325
Page 10 MINUTES October 10, 2022
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
A14.Resolution 110-R-22,Authorizing the City Manager to Negotiate and Execute
a Contract for the Purchase of Real Property Located at 1808 Hovland Court
in Evanston, Illinois was approved.
Councilmember Burns recommended the Adoption of Resolution 110-R-22,
Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase
of Real Property Located at 1808 Hovland Court in Evanston, Illinois
Funding is proposed to be from the Affordable Housing Fund,account
250.21.5465.65535.The Affordable Housing Fund has a balance of approximately
$1,500,000.
For Action
Approved on Consent Agenda
A15.Ordinance 84-O-22,Authorizing the City Manager to Execute
a Lease Amendment for Property Located at 2603 Sheridan
Road (Harley Clarke Mansion)for Artists Book House was
referred back to Administration and Public Works
Committee.
Councilmember Revelle and Staff recommend the City Council
adopt Ordinance 84-O-22,Authorizing the City Manager to
Execute a Lease Amendment for Property Located at 2603
Sheridan Road (Harley Clarke Mansion) for Artists Book House.
Councilmember Kelly moved to hold the ordinance
Councilmember Kelly withdrew to hold the ordinance
Councilmember Kelly moved to refer the ordinance back to
the Administration and Public Works Committee
For Action
Item Referred Back to A&PW Committee 5 - 2
Yes Vote:Kelly, Harris,Nieuwsma,Burns,Reid
No Vote:Revelle, Geracaris
Absent:Wynne, Suffredin
Motion:
Councilmember
Revelle
Second:
Councilmember
Reid
Motion:
Councilmember
Kelly
Second:
Councilmember
Reid
Motion:
Councilmember
Kelly
Second:
Councilmember
Harris
Watch
Page 11 of 20
CM1.Page 51 of 325
Page 11 MINUTES October 10, 2022
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
A16.Ordinance 95-O-22,Amending City Code Section 3-4-6(C)To Reduce Annual
Fees for Class C Liquor Licenses was adopted.
Councilmember Kelly recommended that City Council adopt Ordinance 95-O-22,
amending City Code Section 3-4-6(C)to decrease the annual fee for Class C liquor
licenses.
For Action
Adopted on Consent Agenda
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinance 90-O-22,Text Amendment to the Zoning Ordinance Modifying
Restaurant Regulations in the MXE District was adopted.
The Land Use Commission and staff recommend the adoption of Ordinance
90-O-22,a City-initiated text amendment to the Zoning Ordinance to add
Restaurant,Type 1,as a Permitted Use,and Restaurant,Type 2,as an
Administrative Review Use in the MXE Mixed-Use Employment District.The
proposed text amendment meets the Standards for Approval for Amendments to
the Zoning Ordinance should issues arise.
For Action
Adopted on Consent Agenda
(X) CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE
HC1.The HOME Investment Partnerships Program –American
Rescue Plan (HOME-ARP) Allocation Plan was approved.
The Housing and Community Development Committee
recommended Approval of the HOME Investment Partnerships
Program - American Rescue Plan (HOME-ARP) Allocation Plan.
HOME-ARP funding in the amount of $1,298,584 has been
awarded to the City of Evanston
For Action
Item Approved 7 - 0
Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid,
Geracaris
No Vote:None
Absent:Wynne, Suffredin
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Watch
Page 12 of 20
CM1.Page 52 of 325
Page 12 MINUTES October 10, 2022
(XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.Ordinance 79-O-22 Amending City Code Title 5,Chapter 5 "Fair Housing
Ordinance"to Include Protections for Persons With Covered Criminal History,
and Actual or Perceived Status as Victims of Domestic Violence was adopted.
The Human Services Committee unanimously recommended approval by the City
Council of Ordinance 79-O-22,amending Title 5,Chapter 5 “Fair Housing
Ordinance”of the Evanston City Code to include protections for persons with
covered criminal history,commonly known as the Just Housing Amendment,and
actual or perceived status as victims of domestic violence.
For Action
Adopted on Consent Agenda
H2.Ordinance 88-O-22,Adding Subsection 9-1-4-1 “Prohibiting the Use of
No-Knock Warrants” was approved for introduction.
Councilmember Reid requested that the Human Services Committee
recommended that Ordinance 88-O-22,Adding Subsection 9-1-4-1 “Prohibiting the
Use of No-Knock Warrants”, be forwarded to the City Council for adoption.
For Introduction
Approved on Consent Agenda for Introduction
Page 13 of 20
CM1.Page 53 of 325
Page 13 MINUTES October 10, 2022
(XII) CONSENT AGENDA - RULES COMMITTEE
R1.Resolution 85-R-22,Amending City Council Rule 9.7 was
amended and tabled to November 28, 2022
The Rules Committee recommended the City Council adopt
Resolution 85-R-22,Amending City Council Rule 9.7.This
resolution would add a cosponsor mechanism to the referral
process
Councilmember Reid moved to amend the resolution
7 - 0
Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid,
Geracaris
No Vote:None
Absent:Wynne, Suffredin
Councilmember Reid moved to table the resolution until
November 28, 2022
6 - 1
Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid
No Vote:Geracaris
Absent:Wynne, Suffredin
For Action
Amended and Tabled to November 28, 2022
Motion:
Councilmember
Reid
Second:
Councilmember
Kelly
Motion:
Councilmember
Reid
Second:
Councilmember
Kelly
Motion:
Councilmember
Reid
Second:
Councilmember
Kelly
Watch
Page 14 of 20
CM1.Page 54 of 325
Page 14 MINUTES October 10, 2022
(XII) CONSENT AGENDA - RULES COMMITTEE
R2.Resolution 86-R-22,Amending City Council Rule 9.10.3 was
tabled to November 28, 2022.
The Rules Committee recommended the City Council adopt
Resolution 86-R-22,Amending City Council Rule 9.10.3.This
resolution establishes the procedure for Councilmembers to
cosponsor a referral.
Councilmember Reid moved to table the resolution until
November 28, 2022
6 - 1
Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid
No Vote:Geracaris
Absent:Wynne, Suffredin
For Action
Tabled to November 28, 2022
Motion:
Councilmember
Reid
Second:
Councilmember
Kelly
Motion:
Councilmember
Reid
Second:
Councilmember
Kelly
R3.Ordinance 107-O-22,Amending Title 2,Chapter 3 of the City Code amending
the name of the Commission on Aging to the Commission on Aging and
Disabilities was approved for introduction.
Staff and the Rules Committee requested adoption of Ordinance 107-O-22,
Amending Title 2,Chapter 3 of the City Code,amending the name of the
Commission on Aging to the Commission on Aging and Disabilities.
For Introduction
Approved on Consent Agenda for Introduction
R4.Ordinance 109-O-22,Amending City Code Title 2,Chapter 6 "Social Services
Committee" was approved for introduction.
Staff and the Rules Committee recommended adopting Ordinance 109-O-22,
amending City Code Title 2 Chapter 6 "Social Services Committee"to have
recommendations from that committee go directly to the City Council,making a
more efficient,consistent,and transparent process for funding social services
programs.
For Introduction
Approved on Consent Agenda for Introduction
Page 15 of 20
CM1.Page 55 of 325
Page 15 MINUTES October 10, 2022
(XIII) APPOINTMENTS
AP1.Reappointment to Boards, Commissions and Committees was approved.
The Mayor recommended City Council approval of the reappointment of Donald
Michelin to the Parks and Recreation Board.
For Action
Approved on Consent Agenda
(XIV) CALL OF THE WARDS
Ward 1:No Report
Ward 2:Excited about new Police Chief appointment
2nd Ward Meeting October 27 7:00 P.M. Robert Crown
Newsletter
Watch
Ward 3:Absent
Ward 4:Welcome Police Chief Stewart
Thanked Chief Eddington
Watch
Ward 5:Congratulated Police Chief Stewart
Happy retirement to Chief Eddington
5th Ward Meeting October 27
West Evanston Overlay
Real estate dealings
Resolution 67-R-22
Watch
Ward 6:Absent
Ward 7:7th Ward Meeting October 12 7:00 P.M.Watch
Ward 8:8th Ward Meeting October 27 6:00 P.M.
Moved to make amendments to Title IX Chapter 5 placing
it on the Special Orders of Business for the
November 28, 2022 City Council Meeting
6 - 0
Yes Vote:Harris,Nieuwsma,Burns,Revelle, Reid,Geracaris
No Vote:None
Absent:Kelly, Wynne, Suffredin
Motion:
Councilmember
Reid
Second:
Councilmember
Burns
Watch
Ward 9:9th Ward Meeting October 26 (virtual)Watch
Page 16 of 20
CM1.Page 56 of 325
Page 16 MINUTES October 10, 2022
(XV) EXECUTIVE SESSION
Councilmember Nieuwsma led City Council into Executive Session
pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding personnel,
the setting of a price for sale or lease of property owned by the public
body,and the establishment of reserves or settlement of claims.The
agenda items are permitted subjects to be considered in Executive
Session and are enumerated exceptions under the Open Meetings Act,
with the exceptions being 5 ILCS 120/2(a) (c)(1), (c)(6), and (c)(12).
Convene into Executive Session 10:31 p.m.
7 - 0
Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid, Geracaris
No Vote:None
Absent:Wynne, Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Harris
Watch
(XVI) ADJOURNMENT
Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the
meeting was adjourned at 12:06 a.m. Tuesday, October 11, 2022.
Page 17 of 20
CM1.Page 57 of 325
Page 1 MINUTES October 17, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, October 17th, 2022
Present:Councilmember Kelly Councilmember Burns
Councilmember Harris Councilmember Revelle
Councilmember Wynne Councilmember Sufferdin (virtual)
Councilmember Nieuwsma Councilmember Geracaris
(8)
Absent:Councilmember Reid
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
Page 18 of 20
CM1.Page 58 of 325
Page 2 MINUTES October 17, 2022
(II) PUBLIC COMMENT
Name Agenda Item
Mike Vasilko D3 Watch
Ray Friedman D3 Watch
Neil Gambow D3 Watch
Brian Becharas D3 Watch
Trisha Connolly D3 Watch
Kathy Hayes D3 Watch
Darlene Cannon D3 Watch
Mary Rosinski D2, D3 Watch
Carlis Sutton D2, D3 Watch
(III) ITEMS FOR DISCUSSION
D1.Discussion on Library’s proposed 2023 budget For Discussion Watch
D2.Discussion on the 2023 Capital Improvement Program
Staff sought guidance from City Council on the proposed
2023 Capital Improvement Program.
For Discussion Watch
D3.Discussion on the City’s proposed 2023 budget For Discussion Watch
Page 19 of 20
CM1.Page 59 of 325
Page 3 MINUTES October 17, 2022
(IV) CALL OF THE WARDS
Ward 1:1st Ward Meeting October 20th Watch
Ward 2:2nd Ward Meeting October 27th Robert Crown Watch
Ward 3:Recognized the passing of Bernice Weissbourd
Joint Budget Meeting with Councilmember Nieuwsma November 1st 7:00 PM
Robert Crown
Watch
Ward 4:Joint Budget Meeting with Councilmember Wynne November 1st 7:00 PM
Robert Crown
Watch
Ward 5:Recognized the passing of Bernice Weissbourd
Joint Budget Meeting with Councilmember Sufferdin October 27th 7:15 PM
5th Ward Meeting
Reparations Meeting October 22nd
MWBE Committee Meeting October 19th
Watch
Ward 6:No Report
Ward 7:Recognized the passing of Bernice Weissbourd
Joint Budget Meeting with Councilmembers Geracaris and Sufferdin November
1st
Watch
Ward 8:Absent
Ward 9:9th Ward Meeting October 26th 7:30 p.m.
Budget Town Hall October 26th (Spanish) Levy Center
Watch
(V) EXECUTIVE SESSION
Councilmember Nieuwsma led City Council into Executive Session
pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding the
purchase or lease of real property for the use of the public body,the
setting of a price for sale or lease of property owned by the public body
and litigation.The agenda items are permitted subjects to be considered
in Executive Session and are enumerated exceptions under the Open
Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)(5),(c)(6),and
(c)(11).
Convene into Executive Session 8:47 p.m.
7 - 0
Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Geracaris
No Vote:None
Absent:Reid, Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
(VI) ADJOURNMENT
Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the
meeting was adjourned at 10:15 p.m.
Page 20 of 20
CM1.Page 60 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, Bills List and Credit Card
Activity
Date: October 24, 2022
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of
September 26, 2022, through October 9, 2022, in the amount of $3,041,718.18. Bills List for
October 25, 2022, in the amount of $4,650,692.47.
Council Action:
For Action
Summary:
Payroll – Sept 26, 2022, through Oct 9, 2022, $ 3,041,718.18
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – Oct 25, 2022 FY22, $ 4,650,692.47
General Fund – Bills list $ 623,771.47
General Fund- Advanced Checks $ 260.00
$ 624,031.47
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 7,692,410.65
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payme nt discounts.
Attachments:
10.25.2022 FY22 BILLS LIST
August 2022 Transactions
A1.Page 61 of 325
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.10/25/2022 10/25/2022 75.85
Invoice Transactions 1 $75.85
19240 - FLOOR INNOVATIONS 10/25/2022 10/25/2022 1,490.00
Invoice Transactions 1 $1,490.00
101192 - CONSERV FS 10/25/2022 10/25/2022 439.20
101192 - CONSERV FS 10/25/2022 10/25/2022 1,068.00
Invoice Transactions 2 $1,507.20
171337 - METROPOLITAN MAYORS CAUCUS 10/25/2022 10/25/2022 3,514.95
Invoice Transactions 1 $3,514.95
Invoice Transactions 1 $3,514.95
Invoice Transactions 1 $3,514.95
19263 - BRASHEARS, KATHRINE 10/25/2022 10/25/2022 35.00
19193 - HACKETT, MARIFAITH 10/25/2022 10/25/2022 35.00
19255 - HAUBRICH, JACQUELINE 10/25/2022 10/25/2022 35.00
19265 - HERNANDEZ, MARISA 10/25/2022 10/25/2022 35.00
19264 - TURI, KAREN 10/25/2022 10/25/2022 35.00
19267 - WILLMS, KATHRYN 10/25/2022 10/25/2022 35.00
Invoice Transactions 6 $210.00
18989 - CIVIC PLUS, LLC) MUNICODE (A WHOLLY OWNED SUBSIDIARY OF 10/25/2022 10/25/2022 4,201.00
Invoice Transactions 1 $4,201.00
103382 - MICROSYSTEMS INC.10/25/2022 10/25/2022 16,325.00
Invoice Transactions 1 $16,325.00
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 20.64
Invoice Transactions 1 $20.64
Invoice Transactions 9 $20,756.64
Invoice Transactions 9 $20,756.64
303856 - ROBERT HALF INTERNATIONAL 10/25/2022 10/25/2022 2,107.88
303856 - ROBERT HALF INTERNATIONAL 10/25/2022 10/25/2022 2,021.25
303856 - ROBERT HALF INTERNATIONAL 10/25/2022 10/25/2022 1,992.38
303856 - ROBERT HALF INTERNATIONAL 10/25/2022 10/25/2022 2,006.81
Invoice Transactions 4 $8,128.32
100177 - ALLEGRA PRINT & IMAGING 10/25/2022 10/25/2022 39.00
Invoice Transactions 1 $39.00
18864 - STANTON CHASE INTERNATIONAL, INC.10/25/2022 10/25/2022 642.90
Invoice Transactions 1 $642.90
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 44.97
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 44.98
Invoice Transactions 2 $89.95
Invoice Transactions 8 $8,900.17
12151 - MULTILINGUAL CONNECTIONS LLC 10/25/2022 10/25/2022 175.00
12151 - MULTILINGUAL CONNECTIONS LLC 10/25/2022 10/25/2022 622.44
12151 - MULTILINGUAL CONNECTIONS LLC 10/25/2022 10/25/2022 175.00
12151 - MULTILINGUAL CONNECTIONS LLC 10/25/2022 10/25/2022 175.00
Invoice Transactions 4 $1,147.44
Invoice Transactions 4 $1,147.44
19259 - BROWN, DORE 10/25/2022 10/25/2022 85.00
19261 - CARLSON, ANNMARIE 10/25/2022 10/25/2022 45.00
19258 - FOSTER, CAMERON 10/25/2022 10/25/2022 10.00
19260 - GRANT, WEBSTER 10/25/2022 10/25/2022 45.00
18409 - LAURA ANTOLIN 10/25/2022 10/25/2022 90.00
19257 - LOPEZ, JOSE 10/25/2022 10/25/2022 90.00
19262 - STRICKLAND, BONNIE 10/25/2022 10/25/2022 45.00
Invoice Transactions 7 $410.00
14374 - ACCOUNTING PRINCIPALS 10/25/2022 10/25/2022 1,233.72
14374 - ACCOUNTING PRINCIPALS 10/25/2022 10/25/2022 274.16
303856 - ROBERT HALF INTERNATIONAL 10/25/2022 10/25/2022 1,130.58
303856 - ROBERT HALF INTERNATIONAL 10/25/2022 10/25/2022 1,018.05
Invoice Transactions 4 $3,656.51
104519 - RYDIN SIGN & DECAL 10/25/2022 10/25/2022 952.65
Invoice Transactions 1 $952.65
17306 - DAVIS BANCORP, INC.10/25/2022 10/25/2022 2,268.00
Invoice Transactions 1 $2,268.00
16914 - ALACRITI PAYMENTS LLC 10/25/2022 10/25/2022 5,000.00
Invoice Transactions 1 $5,000.00
10643 - Passport Labs, Inc 10/25/2022 10/25/2022 24,169.50
Invoice Transactions 1 $24,169.50
Invoice Transactions 15 $36,456.66
104738 - SIKICH LLP 10/25/2022 10/25/2022 14,054.00
Invoice Transactions 1 $14,054.00
121566 - CHMARA, ROM C 10/25/2022 10/25/2022 4,890.00
Invoice Transactions 1 $4,890.00
Invoice Transactions 2 $18,944.00
101716 - EVANSTON BLUE PRINT CO., INC.10/25/2022 10/25/2022 24.00
101716 - EVANSTON BLUE PRINT CO., INC.10/25/2022 10/25/2022 54.00
101716 - EVANSTON BLUE PRINT CO., INC.10/25/2022 10/25/2022 47.40
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 10/25/2022 10/25/2022 13,693.50
15498 - LIBERTY FLAG & BANNER 10/25/2022 10/25/2022 1,107.00
Invoice Transactions 5 $14,925.90
Invoice Transactions 5 $14,925.90
Invoice Transactions 34 $80,374.17
15403 - LAW OFFICES OF ANCEL, GLINK, DIAMOND, BUSH, DICIAN 10/25/2022 10/25/2022 38,938.75
Invoice Transactions 1 $38,938.75
16998 - CIOX HEALTH 10/25/2022 10/25/2022 138.05
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
INTERIM CORPORATION COUNSEL- DERKE PRICE
Account 62130 - LEGAL SERVICES-GENERAL Totals
Account 62345 - COURT COST/LITIGATION
MEDICAL RECORDS - MARTIN
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62130 - LEGAL SERVICES-GENERAL
GREAT MERCHANT GRANT LANDSCAPE MAINTENANCE
REPLACEMENT CEBA LIGHT POLE BANNERS
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Business Unit 5300 - ECON. DEVELOPMENT
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS
PROMOTION FOR CEBA FALL MARKET (GMG)
BANNER FOR CEBA FALL MARKET
POSTERS FOR CEBA FALL MARKET (GMG)
Account 62185 - CONSULTING SERVICES
ACCOUNTING SERVICES SEPT 2022
Account 62185 - CONSULTING SERVICES Totals
Business Unit 1570 - ACCOUNTING Totals
Business Unit 1570 - ACCOUNTING
Account 62110 - AUDITING
SINGLE AUDIT
Account 62110 - AUDITING Totals
ANNUAL ACTIVE PERMIT FEE SEPTEMBER 2022
Account 65045 - LICENSING/REGULATORY SUPP Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Account 64545 - PERSONAL COMPUTER SOFTWARE
MONTHLY CASHIERING SERVICES
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Account 65045 - LICENSING/REGULATORY SUPP
Account 62210 - PRINTING Totals
Account 62431 - ARMORED CAR SERVICES
ARMORED CAR SERVICES - PARKING AND COLLECTORS OFFICE
Account 62431 - ARMORED CAR SERVICES Totals
TEMPORARY ADMINISTRATIVE ASSISTANT
Account 61060 - SEASONAL EMPLOYEES Totals
Account 62210 - PRINTING
PARKING HANGTAGS AND LOT STICKERS
Account 61060 - SEASONAL EMPLOYEES
TEMPORARY ADMINISTRATIVE ASSISTANT
TEMPORARY ADMINISTRATIVE ASSISTANT
TEMPORARY ADMINISTRATIVE ASSISTANT
WT REFUND - SENIOR DISCOUNT
DUPLICATE CHARGE FOR WHEEL TAX
CHARGED TWICE FOR WHEEL TAX
WT REFUND - SENIOR DISCOUNT
Account 52010 - WHEEL TAX Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Account 52010 - WHEEL TAX
CHARGE TWICE FOR WHEEL TAX
OVERPAID WHEEL TAX
OVERPAID WHEEL TAX
E-NEWS FOR 10/6/22
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1510 - PUBLIC INFORMATION Totals
Business Unit 1510 - PUBLIC INFORMATION
Account 62490 - OTHER PROGRAM COSTS
SEPTEMBER 22 ENEWS TRANSLATION
EVANSTON THRIVES SURVEY TRANSLATION
SEPTEMBER 29 ENEWS TRANSLATION
OFFICE SUPPLIES FOR CMO
OFFICE SUPPLIES FOR CMO
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1505 - CITY MANAGER Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CITY MANAGER SEARCH
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65095 - OFFICE SUPPLIES
Account 62210 - PRINTING
BUSINESS CARDS - DEPUTY CM - STONEBACK
Account 62210 - PRINTING Totals
TEMP SERVICE
TEMP SERVICE
TEMP SERVICE
TEMP SERVICE
Account 61055 - TEMPORARY EMPLOYEES Totals
Department 14 - CITY CLERK Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Account 61055 - TEMPORARY EMPLOYEES
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES, GENERAL
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1400 - CITY CLERK Totals
Account 62457 - CODIFICATION SERVICES Totals
Account 62645 - DIGITAL ARCHIVING
RESEARCH SERVICES
Account 62645 - DIGITAL ARCHIVING Totals
BIRTH CERTIFICATE NOT AVAILABLE
Account 53215 - BIRTH CERTIFICATE Totals
Account 62457 - CODIFICATION SERVICES
DATABASE SOFTWARE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
INCOMPLETE BIRTH RECORD
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Department 13 - CITY COUNCIL Totals
Department 14 - CITY CLERK
Business Unit 1400 - CITY CLERK
Account 53215 - BIRTH CERTIFICATE
MEMBERSHIP DUES
Account 62360 - MEMBERSHIP DUES Totals
Business Unit 1300 - CITY COUNCIL Totals
Account 41223 - RSRV - FIELD USE FEES REC Totals
Department 13 - CITY COUNCIL
Business Unit 1300 - CITY COUNCIL
Account 62360 - MEMBERSHIP DUES
Account 41140 - RESERVE-BUTTERFIELD SCULP Totals
Account 41223 - RSRV - FIELD USE FEES REC
FIELD MAINTENANCE
ATHLETIC FIELD MAINTENANCE
NGL MONTHLY INVOICE
Account 21650 - LIFE INSURANCE-UNIVERSAL Totals
Account 41140 - RESERVE-BUTTERFIELD SCULP
CLEANING OF STATUE IN OLDBERG PARK
Invoice Description
Fund 100 - GENERAL FUND
Account 21650 - LIFE INSURANCE-UNIVERSAL
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Page 2 of 39
A1.Page 62 of 325
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Invoice Description
15534 - CYNTHIA A. PAVESICH & ASSOCIATES, INC.10/25/2022 10/25/2022 164.00
15534 - CYNTHIA A. PAVESICH & ASSOCIATES, INC.10/25/2022 10/25/2022 336.00
15534 - CYNTHIA A. PAVESICH & ASSOCIATES, INC.10/25/2022 10/25/2022 312.00
Invoice Transactions 4 $950.05
122375 - LAW BULLETIN PUBLISHING COMPANY 10/25/2022 10/25/2022 155.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 10/25/2022 10/25/2022 2,381.97
Invoice Transactions 2 $2,536.97
Invoice Transactions 7 $42,425.77
Invoice Transactions 7 $42,425.77
19070 - ACCURATE EMPLOYMENT SCREENING, LLC 10/25/2022 10/25/2022 1,152.74
18754 - GMP INVESTIGATIONS INC. DBA GMP SUPPORT & SERVICES 10/25/2022 10/25/2022 2,750.00
101665 - NORTH SHORE ENH OMEGA 10/25/2022 10/25/2022 10,763.00
11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES 10/25/2022 10/25/2022 404.21
13247 - STANARD & ASSOCIATES 10/25/2022 10/25/2022 3,150.00
105201 - TRANS UNION CORP 10/25/2022 10/25/2022 270.00
Invoice Transactions 6 $18,489.95
19140 - STOUTE COMMUNICATIONS, LLC 10/25/2022 10/25/2022 350.00
19140 - STOUTE COMMUNICATIONS, LLC 10/25/2022 10/25/2022 525.00
Invoice Transactions 2 $875.00
154891 - BAKER TILLY VIRCHOW KRAUSE, LLP 10/25/2022 10/25/2022 14,150.00
154891 - BAKER TILLY VIRCHOW KRAUSE, LLP 10/25/2022 10/25/2022 11,105.00
154891 - BAKER TILLY VIRCHOW KRAUSE, LLP 10/25/2022 10/25/2022 29,200.00
255280 - ESPYR 10/25/2022 10/25/2022 697.50
Invoice Transactions 4 $55,152.50
Invoice Transactions 12 $74,517.45
18838 - NANO TECH COMPUTER SERVICES LLC 10/25/2022 10/25/2022 652.00
Invoice Transactions 1 $652.00
19236 - PLURALSIGHT, LLC 10/25/2022 10/25/2022 9,348.00
Invoice Transactions 1 $9,348.00
17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 10/25/2022 10/25/2022 2,000.00
100924 - CDW GOVERNMENT INC.10/25/2022 10/25/2022 57,498.06
16965 - DELL FINANCIAL SERVICES 10/25/2022 10/25/2022 15,811.00
Invoice Transactions 3 $75,309.06
154298 - PEERLESS NETWORK, INC.10/25/2022 10/25/2022 30,833.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 10/25/2022 10/25/2022 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 10/25/2022 10/25/2022 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 10/25/2022 10/25/2022 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 10/25/2022 10/25/2022 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 10/25/2022 10/25/2022 2,250.00
Invoice Transactions 6 $36,883.00
18805 - M&R ELECTRONIC SYSTEMS INC.10/25/2022 10/25/2022 220.00
18805 - M&R ELECTRONIC SYSTEMS INC.10/25/2022 10/25/2022 110.00
Invoice Transactions 2 $330.00
102642 - IRON MOUNTAIN OSDP 10/25/2022 10/25/2022 957.45
Invoice Transactions 1 $957.45
Invoice Transactions 14 $123,479.51
15491 - BARNACLE PARKING ENFORCEMENT 10/25/2022 10/25/2022 715.00
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 75.00
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 75.00
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 75.00
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 75.00
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 75.00
Invoice Transactions 6 $1,090.00
17777 - DATA EQUIPMENT SERVICES, LLC 10/25/2022 10/25/2022 285.00
10643 - Passport Labs, Inc 10/25/2022 10/25/2022 15,310.00
10643 - Passport Labs, Inc 10/25/2022 10/25/2022 10,992.96
Invoice Transactions 3 $26,587.96
Invoice Transactions 9 $27,677.96
12792 - UNIFIRST CORPORATION 10/25/2022 10/25/2022 78.87
12792 - UNIFIRST CORPORATION 10/25/2022 10/25/2022 109.48
Invoice Transactions 2 $188.35
104107 - PITNEY BOWES 10/25/2022 10/25/2022 3,413.99
317013 - H-O-H WATER TECHNOLOGY 10/25/2022 10/25/2022 1,137.25
103195 - MARK VEND COMPANY 10/25/2022 10/25/2022 454.58
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 10/25/2022 10/25/2022 3,250.50
18489 - VERIZON CONNECT 10/25/2022 10/25/2022 1,128.95
Invoice Transactions 5 $9,385.27
102740 - JOHNSTONE SUPPLY 10/25/2022 10/25/2022 16.95
103744 - NICOR 10/25/2022 10/25/2022 337.69
103744 - NICOR 10/25/2022 10/25/2022 332.55
103744 - NICOR 10/25/2022 10/25/2022 242.89
103744 - NICOR 10/25/2022 10/25/2022 197.42
103744 - NICOR 10/25/2022 10/25/2022 470.70
103744 - NICOR 10/25/2022 10/25/2022 317.91
103744 - NICOR 10/25/2022 10/25/2022 507.30
103744 - NICOR 10/25/2022 10/25/2022 711.87
103744 - NICOR 10/25/2022 10/25/2022 202.68
103744 - NICOR 10/25/2022 10/25/2022 316.69
103744 - NICOR 10/25/2022 10/25/2022 246.34
Invoice Transactions 12 $3,900.99
100401 - COMCAST CABLE 10/25/2022 10/25/2022 162.99
Invoice Transactions 1 $162.99
100891 - CARRIER CORPORATION 10/25/2022 10/25/2022 1,889.40
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/25/2022 10/25/2022 77.51
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/25/2022 10/25/2022 91.39
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/25/2022 10/25/2022 48.88
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/25/2022 10/25/2022 134.16
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/25/2022 10/25/2022 672.92
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/25/2022 10/25/2022 17.40
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/25/2022 10/25/2022 242.40
Invoice Transactions 8 $3,174.06
101063 - CINTAS FIRST AID & SUPPLY 10/25/2022 10/25/2022 67.31
Invoice Transactions 1 $67.31
Invoice Transactions 29 $16,878.97
Invoice Transactions 64 $242,553.89
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET REFILL
Account 65090 - SAFETY EQUIPMENT Totals
STOCK SUPPLIES
STOCK SUPPLIES
STOCK SUPPLIES
STOCK SUPPLIES
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
REPLACE CONDENSER FAN MOTORS
STOCK SUPPLIES FOR FACILITIES
STOCK SUPPLIES FOR FACILITIES
STOCK SUPPLIES FOR FACILITIES
Account 64540 - TELECOMMUNICATIONS - WIRELESS
UTILITIES COMCAST 2100 RIDGE OCT 2022
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
UTILITIES-NICOR SEP22
UTILITIES-NICOR SEP22
UTILITIES-NICOR SEP22
UTILITIES-NICOR SEP22
Account 64015 - NATURAL GAS Totals
UTILITIES-NICOR SEP22
UTILITIES-NICOR SEP22
UTILITIES-NICOR SEP22
UTILITIES-NICOR SEP22
UTILITIES-NICOR SEP22
Account 64015 - NATURAL GAS
NITROGEN TANK
UTILITIES NICOR 2603 SHERIDAN SEPT 22
UTILITIES-NICOR SEP22
CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS
STOCK SUPPLIES
BUILDING AUTOMATION SYSTEMS - HVAC FOR VARIOUS FACILITIES
FLEET AVL SERVICES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
MATS FOR SERVICE CENTER 2022
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SHIPPING AND POSTAGE
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
MATS FOR SERVICE CENTER 2022
CELLULAR CHARGES FOR SMARKING SIGNS JUL-SEP 2022
CITATION MANAGEMENT SEPTEMBER 2022
MOBILE PAY SEPTEMBER 2022
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
BOOT 9/28
BOOT 9/28
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Account 62451 - TOWING AND BOOTING CONTRACTS
BARNACLE RELEASE FEES SEPTEMBER 2022
BOOT 10/11
BOOT 10/11
BOOT 9/29
Account 65605 - DATA CENTER MAINTENANCE Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
REPAIR ELECTRONIC DOOR KEYPAD SYSTEM ROBERT CROWN
Account 65555 - IT COMPUTER HARDWARE Totals
Account 65605 - DATA CENTER MAINTENANCE
OFF SITE DATA STORAGE
COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
Account 65555 - IT COMPUTER HARDWARE
ROBERT CROWN SYSTEMS UPGRADE - IT
COMMUNICATION CHARGES -OCT 2022
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
CONTRACT RENEWAL WITH CDW FOR CISCO SMAR
VMWARE HORIZON VIEW SUBSCRIPTION LICENSING
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 64505 - TELECOMMUNICATIONS
PURCHASE PLURALSIGHT TRAINING PLATFORM
Account 62295 - TRAINING & TRAVEL Totals
Account 62340 - IT COMPUTER SOFTWARE
SOFTWARE SERVICE
Account 62185 - CONSULTING SERVICES
COMPUTER SUPPORT SERVICES
Account 62185 - CONSULTING SERVICES Totals
Account 62295 - TRAINING & TRAVEL
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
STAFFING ASSESSMENT-COMP&CLASS STUDY-BAKER TILLY
STAFFING ASSESSMENT-COMP&CLASS STUDY-BAKER TILLY
STAFFING ASSESSMENT-COMP&CLASS STUDY-BAKER TILLY
EMPLOYEE CONSULTING SERVICES-EAP
Account 62185 - CONSULTING SERVICES
EMPLOYEE CONSULTING SERVICES- STOUTE
EMPLOYEE CONSULTING SERVICES- STOUTE
Account 62185 - CONSULTING SERVICES Totals
EMPLOYMENT TESTING-QUEST DIAGNOSTICS
EMPLOYMENT TESTING - STANARD
EMPLOYMENT BACKGROUND CHECK - TRANSUNION
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
EMPLOYMENT TESTING
EMPLOYMENT BACKGROUND CHECK - GMP
EMPLOYEE TESTING-NORTHSHORE OMEGA
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Account 65010 - BOOKS, PUBLICATIONS, MAPS
LEGAL RESEARCH PACKAGE
ONLINE/SOFTWARE SUBSCRIPTION
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
TRANSCRIPTION SERVICES - HEMPFLING
TRANSCRIPTION SERVICES - HEMPFLING
TRANSCRIPTION SERVICES - HEMPFLING
Account 62345 - COURT COST/LITIGATION Totals
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Page 3 of 39
A1.Page 63 of 325
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Invoice Description
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 9.59
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 26.59
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 64.17
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 108.95
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 216.03
Invoice Transactions 5 $425.33
Invoice Transactions 5 $425.33
315470 - GOV TEMPS USA, LLC 10/25/2022 10/25/2022 962.50
Invoice Transactions 1 $962.50
Invoice Transactions 1 $962.50
101832 - FEDERAL EXPRESS CORP.10/25/2022 10/25/2022 89.57
Invoice Transactions 1 $89.57
222307 - VCG UNIFORM 10/25/2022 10/25/2022 62.95
Invoice Transactions 1 $62.95
Invoice Transactions 2 $152.52
19024 - BYRNE SOFTWARE TECHNOLOGIES 10/25/2022 10/25/2022 6,235.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 10/25/2022 10/25/2022 5,365.00
Invoice Transactions 2 $11,600.00
19270 - LINNEA LATIMER 10/25/2022 10/25/2022 158.74
Invoice Transactions 1 $158.74
101631 - ELEVATOR INSPECTION SERVICE 10/25/2022 10/25/2022 100.00
101631 - ELEVATOR INSPECTION SERVICE 10/25/2022 10/25/2022 100.00
Invoice Transactions 2 $200.00
Invoice Transactions 5 $11,958.74
Invoice Transactions 13 $13,499.09
291625 - THE PRINTED WORD, INC.10/25/2022 10/25/2022 85.00
291625 - THE PRINTED WORD, INC.10/25/2022 10/25/2022 35.00
Invoice Transactions 2 $120.00
321981 - CENTER OF POLICE PSYCHOLOGICAL SERVICES 10/25/2022 10/25/2022 3,087.50
18512 - ENVISIONING EQUITY WORK, LLC 10/25/2022 10/25/2022 7,200.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 10/25/2022 10/25/2022 628.01
Invoice Transactions 3 $10,915.51
101769 - PETTY CASH 10/25/2022 10/25/2022 20.74
Invoice Transactions 1 $20.74
101143 - COMED 10/25/2022 10/25/2022 26.20
101143 - COMED 10/25/2022 10/25/2022 31.54
101143 - COMED 10/25/2022 10/25/2022 81.95
101143 - COMED 10/25/2022 10/25/2022 57.81
Invoice Transactions 4 $197.50
Invoice Transactions 10 $11,253.75
101718 - EVANSTON CAR WASH & DETAIL CENTER 10/25/2022 10/25/2022 520.00
Invoice Transactions 1 $520.00
148565 - BEST TECHNOLOGY SYSTEMS, INC.10/25/2022 10/25/2022 950.00
101729 - EVANSTON FUNERAL & CREMATION 10/25/2022 10/25/2022 2,700.00
Invoice Transactions 2 $3,650.00
102667 - J. G. UNIFORMS, INC 10/25/2022 10/25/2022 345.00
102667 - J. G. UNIFORMS, INC 10/25/2022 10/25/2022 395.90
102667 - J. G. UNIFORMS, INC 10/25/2022 10/25/2022 43.00
102667 - J. G. UNIFORMS, INC 10/25/2022 10/25/2022 162.00
102667 - J. G. UNIFORMS, INC 10/25/2022 10/25/2022 907.00
102667 - J. G. UNIFORMS, INC 10/25/2022 10/25/2022 2,373.90
16782 - VELOCITY SYSTEMS 10/25/2022 10/25/2022 884.30
Invoice Transactions 7 $5,111.10
10357 - AXON 10/25/2022 10/25/2022 36.39
103892 - O'HERRON CO., INC., RAY 10/25/2022 10/25/2022 208.13
Invoice Transactions 2 $244.52
Invoice Transactions 12 $9,525.62
18181 - GUARDIAN ALLICANCE TECHNOLOGIES 10/25/2022 10/25/2022 254.00
Invoice Transactions 1 $254.00
Invoice Transactions 1 $254.00
14899 - MANUEL VASQUEZ 10/25/2022 10/25/2022 150.00
281651 - Matthew Kerley 10/25/2022 10/25/2022 806.42
15482 - MATTHEW MASUCCI 10/25/2022 10/25/2022 150.00
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 10/25/2022 10/25/2022 750.00
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 10/25/2022 10/25/2022 175.00
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 10/25/2022 10/25/2022 125.00
101769 - PETTY CASH 10/25/2022 10/25/2022 90.00
180054 - Thomas P. Giese 10/25/2022 10/25/2022 45.00
Invoice Transactions 8 $2,291.42
100401 - COMCAST CABLE 10/25/2022 10/25/2022 105.00
Invoice Transactions 1 $105.00
102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 10/25/2022 10/25/2022 199.00
102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 10/25/2022 10/25/2022 165.00
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 25.78
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 8.28
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 303.31
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 381.00
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 59.99
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 28.19
Invoice Transactions 8 $1,170.55
103892 - O'HERRON CO., INC., RAY 10/25/2022 10/25/2022 3,640.00
Invoice Transactions 1 $3,640.00
Invoice Transactions 18 $7,206.97
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 85.00
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 85.00
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 85.00
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 2,324.46
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 145.00
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 295.00
TOW & HOOK
TOW & HOOK
STORAGE COSTS
TOW & HOOK
TOW & HOOK
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Business Unit 2270 - TRAFFIC BUREAU
Account 62451 - TOWING AND BOOTING CONTRACTS
TOW & HOOK
Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES
AMMUNITION STATE OF ILLINOIS CONTRACT
Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Totals
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
Account 65095 - OFFICE SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
PAPER SUPPLIES
PAPER SUPPLIES
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
Account 64565 - CABLE - VIDEO
CABLE SERVICE (10/8 - 11/7)
Account 64565 - CABLE - VIDEO Totals
TRAINING - TRAFFIC CRASH INVESTIGATION COURSE II
TRAINING - BASIC DIGNITARY PROTECTION (REIMBURSED BY PO)
PETTY CASH - OFFICE OF ADMIN
MEAL ALLOWANCE - PROTECTIVE INTELLIGENCE INVESTIGATIONS
Account 62295 - TRAINING & TRAVEL Totals
Account 62295 - TRAINING & TRAVEL
MEAL ALLOWANCE - 80 HR TRAFFIC CRASH INVESTIGATOR II
TRAVEL / TRAINING - BASIC TACTICAL MEDICAL INSTRUCTOR
MEAL ALLOWANCE - 80 HR TRAFFIC CRASH INVESTIGATOR II
TRAINING - EVIDENCE BASED INTERVIEWS
Account 62770 - MISCELLANEOUS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Business Unit 2210 - PATROL OPERATIONS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
PROFESSIONAL SERVICES
Account 65125 - OTHER COMMODITIES
BODY WORN CAMERA - SUPPLIES
PATROL SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
UNIFORM - VEST
UNIFORM
UNIFORM - VEST (RECRUIT)
Account 65020 - CLOTHING Totals
Account 65020 - CLOTHING
UNIFORM
UNIFORM
UNIFORM (HONOR GUARD)
UNIFORM
Account 62490 - OTHER PROGRAM COSTS
RANGE MAINTENANCE
BODY REMOVAL
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2210 - PATROL OPERATIONS
Account 62240 - AUTOMOTIVE EQMP MAINT
CAR WASH SERVICES
Account 62240 - AUTOMOTIVE EQMP MAINT Totals
UTILITY - CAMERAS (8/29 - 9/28)
UTILITY - CAMERAS (8/31 - 9/30)
Account 64005 - ELECTRICITY Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64005 - ELECTRICITY
UTILITY - CAMERAS (8/29 - 9/28)
UTILITY - CAMERAS (8/29 - 9/28)
INFORMATION CHARGES - SEP
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 62490 - OTHER PROGRAM COSTS
PETTY CASH - OFFICE OF ADMIN
Account 62210 - PRINTING Totals
Account 62272 - OTHER PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES (TOWN HALL MEETING FACILITATOR)
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62210 - PRINTING
PRINTING SERVICES - BUSINESS CARDS
PRINTING SERVICES - BUSINESS CARDS
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Account 62295 - TRAINING & TRAVEL Totals
Account 62425 - ELEVATOR CONTRACT COSTS
ELEVATOR INSPECTIONS
ELEVATOR INSPECTIONS
CIVIC PLATFORM CONFIGURATION
Account 62236 - SOFTWARE MAINTENANCE Totals
Account 62295 - TRAINING & TRAVEL
REIMBURSEMENT: ACCELA CONFERENCE IN SALT LAKE CITY
Business Unit 2115 - PROPERTY STANDARDS Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 62236 - SOFTWARE MAINTENANCE
CIVIC PLATFORM CONFIGURATION
Account 62315 - POSTAGE Totals
Account 65020 - CLOTHING
EMBROIDER COE LOGO ON INSPECTORS SHIRTS
Account 65020 - CLOTHING Totals
Business Unit 2105 - PLANNING & ZONING Totals
Business Unit 2115 - PROPERTY STANDARDS
Account 62315 - POSTAGE
SHIPPING AND POSTAGE
Business Unit 2105 - PLANNING & ZONING
Account 61010 - REGULAR PAY
HR CONSULTING
Account 61010 - REGULAR PAY Totals
CD OFFICE SUPPLIES
CD OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN
Account 65095 - OFFICE SUPPLIES
CD OFFICE SUPPLIES
CD OFFICE SUPPLIES
CD OFFICE SUPPLIES
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Page 4 of 39
A1.Page 64 of 325
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Invoice Description
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 195.00
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 85.00
Invoice Transactions 8 $3,299.46
Invoice Transactions 8 $3,299.46
100310 - ANDERSON PEST CONTROL 10/25/2022 10/25/2022 62.87
Invoice Transactions 1 $62.87
103744 - NICOR 10/25/2022 10/25/2022 160.99
Invoice Transactions 1 $160.99
Invoice Transactions 2 $223.86
101134 - COLLEY ELEVATOR CO.10/25/2022 10/25/2022 215.00
Invoice Transactions 1 $215.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 10/25/2022 10/25/2022 1,284.72
Invoice Transactions 1 $1,284.72
101062 - CINTAS 10/25/2022 10/25/2022 108.74
101062 - CINTAS 10/25/2022 10/25/2022 108.74
Invoice Transactions 2 $217.48
Invoice Transactions 4 $1,717.20
Invoice Transactions 55 $33,480.86
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 37.90
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 35.90
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 22.95
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 99.70
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 20.95
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 37.90
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 33.90
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 20.95
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 107.70
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 41.90
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 16.95
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 57.95
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 16.95
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 99.90
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 119.85
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 73.80
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 34.90
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 405.65
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 408.50
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 78.95
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 85.90
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 69.95
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 25.90
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 74.95
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 74.95
11435 - TODAY'S UNIFORMS INC. 10/25/2022 10/25/2022 39.95
Invoice Transactions 26 $2,144.75
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 70.97
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 30.06
Invoice Transactions 2 $101.03
100401 - COMCAST CABLE 10/25/2022 10/25/2022 31.54
Invoice Transactions 1 $31.54
Invoice Transactions 29 $2,277.32
298056 - ADDISON FIRE PROTECTION DISTRICT #1 10/25/2022 10/25/2022 80.00
298056 - ADDISON FIRE PROTECTION DISTRICT #1 10/25/2022 10/25/2022 80.00
109243 - Douglas W. Lindstrom 10/25/2022 10/25/2022 41.00
313962 - Luke S Holthaus 10/25/2022 10/25/2022 41.00
235693 - PALOMARES, ALEX 10/25/2022 10/25/2022 41.00
136792 - Wayne Davis 10/25/2022 10/25/2022 41.00
Invoice Transactions 6 $324.00
16991 - AHA ECC DISTRIBUTION 10/25/2022 10/25/2022 333.35
16991 - AHA ECC DISTRIBUTION 10/25/2022 10/25/2022 120.00
Invoice Transactions 2 $453.35
10546 - SUPERIOR INDUSTRIAL SUPPLY 10/25/2022 10/25/2022 151.47
Invoice Transactions 1 $151.47
105793 - BOUND TREE MEDICAL, LLC 10/25/2022 10/25/2022 64.82
Invoice Transactions 1 $64.82
17678 - 3G SAFETY SUPPLY 10/25/2022 10/25/2022 1,199.50
17678 - 3G SAFETY SUPPLY 10/25/2022 10/25/2022 126.00
100158 - AIR ONE EQUIPMENT 10/25/2022 10/25/2022 40.00
Invoice Transactions 3 $1,365.50
302984 - ELEVATED SAFETY, LLC 10/25/2022 10/25/2022 259.78
Invoice Transactions 1 $259.78
Invoice Transactions 14 $2,618.92
Invoice Transactions 43 $4,896.24
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 307.07
Invoice Transactions 3 $307.07
Invoice Transactions 3 $307.07
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 172.45
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 172.45
Invoice Transactions 2 $344.90
Invoice Transactions 8 $344.90
Invoice Transactions 14 $651.97
16216 - EPACT NETWORK LTD 10/25/2022 10/25/2022 2,260.00
Invoice Transactions 1 $2,260.00
Invoice Transactions 1 $2,260.00
102755 - JORSON & CARLSON 10/25/2022 10/25/2022 92.00
102755 - JORSON & CARLSON 10/25/2022 10/25/2022 53.50
Invoice Transactions 2 $145.50
14991 - D.I.M.E.10/25/2022 10/25/2022 350.00
Invoice Transactions 1 $350.00
Account 62490 - OTHER PROGRAM COSTS
PUBLIC SKATE DJ
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62505 - INSTRUCTOR SERVICES
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62245 - OTHER EQMT MAINTENANCE
ICE SCRAPER KNIVES SHARPENED & HONED
ICE SCRAPER KNIVES SHARPENED & HONED
Account 62245 - OTHER EQMT MAINTENANCE Totals
ELECTRONIC SUMMER CAMP HEALTH FORM SYSTEM
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals
Department 24 - HEALTH Totals
Department 30 - PARKS AND RECREATION
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT
Account 62490 - OTHER PROGRAM COSTS
Business Unit 2435 - PUBLIC HEALTH DIVISION Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION
Account 62210 - PRINTING
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62210 - PRINTING Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2407 - HEALTH SERVICES ADMIN Totals
Department 24 - HEALTH
Business Unit 2407 - HEALTH SERVICES ADMIN
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Department 23 - FIRE MGMT & SUPPORT Totals
METER CALIBRATION
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65090 - SAFETY EQUIPMENT
TRAINING LOCK
Account 65075 - MEDICAL & LAB SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
POWER TOOLS
SENSIT SENSOR
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65075 - MEDICAL & LAB SUPPLIES
OXIMETERS FOR AMBULANCES
CPR COURSE MATERIALS
CPR COURSE MATERIALS
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 65040 - JANITORIAL SUPPLIES
FIREFIGHTER REIMBURSEMENT
FIREFIGHTER REIMBURSEMENT
Account 62360 - MEMBERSHIP DUES Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
Account 62360 - MEMBERSHIP DUES
CPR INSTRUCTOR RENEWAL FEE
CPR INSTRUCTOR RENEWAL FEE
FIREFIGHTER REIMBURSEMENT
FIREFIGHTER REIMBURSEMENT
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Business Unit 2315 - FIRE SUPPRESSION
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
COMMUNICATIONS OCT 22
FIRE UNIFORMS
Account 65020 - CLOTHING Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2305 - FIRE MGT & SUPPORT
Account 65020 - CLOTHING
FLOOR MATS
FLOOR MATS
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
ELEVATOR INSPECTION
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 64015 - NATURAL GAS
GAS - ANIMAL SHELTER (SEP 22)
Account 64015 - NATURAL GAS Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Business Unit 2280 - ANIMAL CONTROL
Account 62225 - BLDG MAINTENANCE SERVICES
PEST CONTROL - ANIMAL SHELTER (SEPT 22)
Account 62225 - BLDG MAINTENANCE SERVICES Totals
TOW & HOOK
TOW & HOOK
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Business Unit 2270 - TRAFFIC BUREAU Totals
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100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Invoice Description
103929 - OPEN STUDIO PROJECT 10/25/2022 10/25/2022 14,155.13
Invoice Transactions 1 $14,155.13
16681 - COMPASS TRANSPORTATION 10/25/2022 10/25/2022 409.59
Invoice Transactions 1 $409.59
298044 - MORRIS SCHWARTZ 10/25/2022 10/25/2022 792.00
108186 - ZIMMERMAN, JAY 10/25/2022 10/25/2022 792.00
Invoice Transactions 2 $1,584.00
317013 - H-O-H WATER TECHNOLOGY 10/25/2022 10/25/2022 477.00
Invoice Transactions 1 $477.00
18599 - STATE CHEMICAL SOLUTIONS 10/25/2022 10/25/2022 304.81
18599 - STATE CHEMICAL SOLUTIONS 10/25/2022 10/25/2022 284.05
10546 - SUPERIOR INDUSTRIAL SUPPLY 10/25/2022 10/25/2022 44.12
10546 - SUPERIOR INDUSTRIAL SUPPLY 10/25/2022 10/25/2022 729.92
Invoice Transactions 4 $1,362.90
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 14.14
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 409.49
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 19.99
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 80.55
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 154.59
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 43.99
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 10.59
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 25.38
Invoice Transactions 8 $758.72
Invoice Transactions 20 $19,242.84
100310 - ANDERSON PEST CONTROL 10/25/2022 10/25/2022 39.64
Invoice Transactions 1 $39.64
10407 - NORTHWESTERN UNIVERSITY 10/25/2022 10/25/2022 255.04
Invoice Transactions 1 $255.04
18667 - OFFICIAL FINDERS, LLC 10/25/2022 10/25/2022 1,700.00
Invoice Transactions 1 $1,700.00
103744 - NICOR 10/25/2022 10/25/2022 239.35
Invoice Transactions 1 $239.35
Invoice Transactions 4 $2,234.03
100177 - ALLEGRA PRINT & IMAGING 10/25/2022 10/25/2022 86.00
Invoice Transactions 1 $86.00
18465 - SARAH KLOOS 10/25/2022 10/25/2022 231.00
13568 - THOMAS SEXTON 10/25/2022 10/25/2022 222.60
Invoice Transactions 2 $453.60
100401 - COMCAST CABLE 10/25/2022 10/25/2022 111.04
Invoice Transactions 1 $111.04
103744 - NICOR 10/25/2022 10/25/2022 355.27
Invoice Transactions 1 $355.27
10546 - SUPERIOR INDUSTRIAL SUPPLY 10/25/2022 10/25/2022 117.58
Invoice Transactions 1 $117.58
Invoice Transactions 6 $1,123.49
15083 - BRIA WALKER 10/25/2022 10/25/2022 300.00
18716 - KATHRYN DAVID GOODMAN-EDBERG 10/25/2022 10/25/2022 900.00
18338 - EVAN SPOSATO 10/25/2022 10/25/2022 1,300.00
16457 - LYNN BABER 10/25/2022 10/25/2022 900.00
19244 - MARTIN, CASSIDY WRAY 10/25/2022 10/25/2022 840.00
19221 - REEDER, BARBARA 10/25/2022 10/25/2022 1,000.00
19021 - THERESE GOODE 10/25/2022 10/25/2022 900.00
Invoice Transactions 7 $6,140.00
19222 - ANDREWS, MARTIN 10/25/2022 10/25/2022 600.00
19022 - JON-MICHAEL MANOCCHIO 10/25/2022 10/25/2022 600.00
108408 - JONES, DARREN M.10/25/2022 10/25/2022 600.00
19223 - MOORMAN, ALEXANDRIA 10/25/2022 10/25/2022 600.00
15854 - QIANA MCNARY 10/25/2022 10/25/2022 150.00
Invoice Transactions 5 $2,550.00
Invoice Transactions 12 $8,690.00
17919 - BARBARA MEYER 10/25/2022 10/25/2022 2,646.68
17694 - BETSY MURPHY 10/25/2022 10/25/2022 2,430.30
16733 - CARL ROSENTHAL 10/25/2022 10/25/2022 6,234.20
17688 - EVELYN THOMPSON 10/25/2022 10/25/2022 1,092.00
17699 - FRANCESCA SEGAL 10/25/2022 10/25/2022 560.00
18949 - LIFEWAVE INSTITUTE, LLC 10/25/2022 10/25/2022 996.00
17793 - MARGARET EMILY GUTHRIE 10/25/2022 10/25/2022 595.43
17692 - MARLA LAMPERT 10/25/2022 10/25/2022 4,440.60
18767 - MAUREEN FOGERTY 10/25/2022 10/25/2022 1,191.60
16400 - NICHOLA GOSS 10/25/2022 10/25/2022 850.00
17792 - ROBIN STERLING 10/25/2022 10/25/2022 280.00
17689 - SHAUNA BABCOCK 10/25/2022 10/25/2022 1,748.37
18619 - SUSAN MENDELSOHN 10/25/2022 10/25/2022 860.00
17691 - SUZANNE HOCK 10/25/2022 10/25/2022 1,315.80
10511 - VIVIAN VISSER 10/25/2022 10/25/2022 1,180.00
Invoice Transactions 15 $26,420.98
12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 10/25/2022 10/25/2022 3,366.98
Invoice Transactions 1 $3,366.98
Invoice Transactions 16 $29,787.96
189992 - THOR GUARD, INC.10/25/2022 10/25/2022 7,023.26
Invoice Transactions 1 $7,023.26
120285 - EVANSTON IMPRINTABLES, INC.10/25/2022 10/25/2022 755.10
Invoice Transactions 1 $755.10
Invoice Transactions 2 $7,778.36
315470 - GOV TEMPS USA, LLC 10/25/2022 10/25/2022 2,751.00
Invoice Transactions 1 $2,751.00
Invoice Transactions 1 $2,751.00
103744 - NICOR 10/25/2022 10/25/2022 308.86
Invoice Transactions 1 $308.86
Invoice Transactions 1 $308.86
Account 64015 - NATURAL GAS
UTILITIES-NICOR SEP22
Account 64015 - NATURAL GAS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Account 62185 - CONSULTING SERVICES Totals
Business Unit 3130 - SPECIAL RECREATION Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Business Unit 3080 - BEACHES Totals
Business Unit 3130 - SPECIAL RECREATION
Account 62185 - CONSULTING SERVICES
CONSULTING SERVICES FOR INCLUSION SERVICES
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 65020 - CLOTHING
STAFF CAMP HOODIES
Account 65020 - CLOTHING Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Unit 3080 - BEACHES
Account 62245 - OTHER EQMT MAINTENANCE
REPAIR OF LIGHTING DETECTION SYSTEM
Account 62505 - INSTRUCTOR SERVICES Totals
Account 65025 - FOOD
SENIOR MEAL FOOD PROGRAM
Account 65025 - FOOD Totals
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
ART CLASSES FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
FITNESS CLASS FALL 1 2022
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62505 - INSTRUCTOR SERVICES
FJT PERFORMER
FJT PERFORMER
FJT PERFORMER
FJT SINGER
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
FJT SOUND DESIGNER
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
FJT PERFORMER
FJT LIGHTING DESIGNER
FJT TECHNICAL DIRECTOR ETC
FJT COSTUME DESIGNER & CASTING DIRECTOR
FJT ASSISTANT STAGE MANAGER
FJT PRODUCTION STAGE MANAGER
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR
Account 62505 - INSTRUCTOR SERVICES
FJT PERFORMANCE INSTRUCTOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES, ETC.
Account 65040 - JANITORIAL SUPPLIES Totals
FLEETWOOD CABLE BILL
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 64015 - NATURAL GAS
UTILITIES-NICOR SEP22
YOGA INSTRUCTOR
KARATE INSTRUCTOR
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
Account 62210 - PRINTING
BUSINESS CARDS
Account 62210 - PRINTING Totals
Account 62505 - INSTRUCTOR SERVICES
Account 64015 - NATURAL GAS Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
CONTRACTED REFEREES
Account 62508 - SPORTS OFFICIALS Totals
Account 64015 - NATURAL GAS
UTILITIES-NICOR SEP22
Account 62506 - WORK- STUDY
CHANDLER WORK-STUDY STAFF
Account 62506 - WORK- STUDY Totals
Account 62508 - SPORTS OFFICIALS
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
OFFICE SUPPLY
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
OFFICE SUPPLY
OFFICE SUPPLY
OFFICE SUPPLY
OFFICE SUPPLY
OFFICE SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLY
OFFICE SUPPLY
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
Account 62508 - SPORTS OFFICIALS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MONTHLY WATER TREATMENT
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62507 - FIELD TRIPS Totals
Account 62508 - SPORTS OFFICIALS
SOFTBALL UMPIRE
SOFTBALL UMPIRE
ART CLASS INSTRUCTORS
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62507 - FIELD TRIPS
FIELD TRIP DIDIER FARM
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A1.Page 66 of 325
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Invoice Description
100841 - DAYNA CALDERON 10/25/2022 10/25/2022 1,375.00
19176 - EDWARD EDWARD MADAY 10/25/2022 10/25/2022 250.00
317729 - MAX DINERSTEIN 10/25/2022 10/25/2022 820.00
Invoice Transactions 3 $2,445.00
Invoice Transactions 3 $2,445.00
Invoice Transactions 66 $76,621.54
19269 - MURRAY, BRIAN P 10/25/2022 10/25/2022 95.00
Invoice Transactions 1 $95.00
100177 - ALLEGRA PRINT & IMAGING 10/25/2022 10/25/2022 39.00
Invoice Transactions 1 $39.00
18489 - VERIZON CONNECT 10/25/2022 10/25/2022 1,128.96
Invoice Transactions 1 $1,128.96
101063 - CINTAS FIRST AID & SUPPLY 10/25/2022 10/25/2022 67.31
Invoice Transactions 1 $67.31
Invoice Transactions 4 $1,330.27
120107 - SUNRISE TREE SERVICE INC 10/25/2022 10/25/2022 2,500.00
Invoice Transactions 1 $2,500.00
105524 - WEST CENTRAL MUNICIPAL CONFERENCE 10/25/2022 10/25/2022 63,253.00
Invoice Transactions 1 $63,253.00
100359 - ARLINGTON POWER EQUIPMENT 10/25/2022 10/25/2022 82.78
Invoice Transactions 1 $82.78
Invoice Transactions 3 $65,835.78
101383 - DEVROOMEN BULB CO INC 10/25/2022 10/25/2022 284.50
104904 - EA DE ST. AUBIN NURSERY 10/25/2022 10/25/2022 627.00
326038 - GOODMARK NURSERIES, LLC 10/25/2022 10/25/2022 799.00
Invoice Transactions 3 $1,710.50
104904 - EA DE ST. AUBIN NURSERY 10/25/2022 10/25/2022 145.00
104904 - EA DE ST. AUBIN NURSERY 10/25/2022 10/25/2022 216.00
104904 - EA DE ST. AUBIN NURSERY 10/25/2022 10/25/2022 169.00
104904 - EA DE ST. AUBIN NURSERY 10/25/2022 10/25/2022 325.00
103855 - NUTOYS LEISURE PRODUCTS 10/25/2022 10/25/2022 1,190.00
103855 - NUTOYS LEISURE PRODUCTS 10/25/2022 10/25/2022 420.84
103855 - NUTOYS LEISURE PRODUCTS 10/25/2022 10/25/2022 714.27
103855 - NUTOYS LEISURE PRODUCTS 10/25/2022 10/25/2022 865.44
Invoice Transactions 8 $4,045.55
101106 - CLESEN WHOLESALE 10/25/2022 10/25/2022 239.70
Invoice Transactions 1 $239.70
Invoice Transactions 12 $5,995.75
171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.10/25/2022 10/25/2022 10,847.50
Invoice Transactions 1 $10,847.50
104727 - THE SIDWELL COMPANY 10/25/2022 10/25/2022 100.00
104727 - THE SIDWELL COMPANY 10/25/2022 10/25/2022 130.00
Invoice Transactions 2 $230.00
Invoice Transactions 3 $11,077.50
103411 - MIDWEST FENCE COMPANY 10/25/2022 10/25/2022 17,684.00
Invoice Transactions 1 $17,684.00
Invoice Transactions 1 $17,684.00
Invoice Transactions 23 $101,923.30
Invoice Transactions 333 $623,771.47
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
Account 65115 - TRAFFIC CONTROL SUPPLI
SOLE SOURCE PURCHASE GUARDRAIL REPAIR
Account 65115 - TRAFFIC CONTROL SUPPLI Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
COOK COUNTY ATLAS
COOK COUNTY ATLAS
Business Unit 4330 - GREENWAYS Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
PROFESSIONAL ENGINEERING SERVICES - ROW PERMIT ENGINEER
Account 65085 - MINOR EQUIPMENT & TOOLS
PLANTS PURCHASE
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
PLAYGROUND EQUIPMENT
PLAYGROUND EQUIPMENT
PLAYGROUND EQUIPMENT
PLAYGROUND EQUIPMENT
Account 65055 - MATER. TO MAINT. IMP. Totals
Account 65055 - MATER. TO MAINT. IMP.
PLANTS - VARIOUS LOCATIONS
PLANTS - VARIOUS LOCATIONS
PLANTS - VARIOUS LOCATIONS
PLANTS - VARIOUS LOCATIONS
Account 65005 - AGRI/BOTANICAL SUPPLIES
FALL BULB PURCHASES
PLANTS - VARIOUS LOCATIONS
TREE PLANTING AT LOVELACE PARK
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 4320 - FORESTRY Totals
Business Unit 4330 - GREENWAYS
FY2022 SPRING PURCHASE AND PLANTING - 216 TREES
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
GREENWAYS TOOLS
Account 62385 - TREE SERVICES
TREE REMOVAL SERVICE - 2313 THAYER
Account 62385 - TREE SERVICES Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Business Unit 4320 - FORESTRY
FLEET AVL SERVICES
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET MAINTENANCE
Account 62210 - PRINTING
BUSINESS CARDS - DIRECTOR E. CANO
Account 62210 - PRINTING Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 52126 - RIGHT-OF-WAY PERMIT
CANCELLED MVSC PERMIT
Account 52126 - RIGHT-OF-WAY PERMIT Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Department 30 - PARKS AND RECREATION Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
ENTERTAINMENT COORDINATOR STARLIGHT CONCERTS
MC FOR STARLIGHT CONCERTS
DESIGNER / CONSTRUCTION FOR CHILDREN'S THEATRE
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170 AMERICAN RESUCE PLAN
Vendor G/L Date Payment Date Invoice Amount
308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 10/25/2022 10/25/2022 6,284.20
Invoice Transactions 1 $6,284.20
Invoice Transactions 1 $6,284.20
19234 - AMELIA ODICHO 10/25/2022 10/25/2022 1,640.00
17006 - BETH EMET SYNAGOGUE 10/25/2022 10/25/2022 42,960.00
19245 - BRIGHT HORIZONS AT EVANSTON 10/25/2022 10/25/2022 45,300.00
19256 - COVENANT NURSERY SCHOOL 10/25/2022 10/25/2022 11,020.00
19243 - EVANSTON MONTESSORI CHILDREN'S HOUSE 10/25/2022 10/25/2022 3,280.00
104602 - EVANSTON/SKOKIE SCHOOL DISTRICT 65 10/25/2022 10/25/2022 28,820.00
19242 - GUIDEPOST MONTESSORI AT EVANSTON 10/25/2022 10/25/2022 34,170.00
102565 - INFANT WELFARE SOCIETY 10/25/2022 10/25/2022 51,780.00
101035 - LEARNING BRIDGE 10/25/2022 10/25/2022 24,680.00
19254 - MARTHA SHERIDAN 10/25/2022 10/25/2022 1,640.00
105668 - MCGAW YMCA 10/25/2022 10/25/2022 11,560.00
105668 - MCGAW YMCA 10/25/2022 10/25/2022 82,400.00
19238 - MOHAMMAD WARAICH 10/25/2022 10/25/2022 1,640.00
315912 - NORTHMINSTER NURSERY 10/25/2022 10/25/2022 6,020.00
104317 - REBA EARLY LEARNING CENTER 10/25/2022 10/25/2022 13,200.00
19248 - SCHOOL FOR LITTLE CHILDREN OF EVANSTON 10/25/2022 10/25/2022 11,020.00
19247 - SUNNYDAYS CHILDCARE & PRESCHOOL 10/25/2022 10/25/2022 4,920.00
105164 - TODDLER TOWN DAY CARE 10/25/2022 10/25/2022 17,260.00
236178 - TOTAL CHILD CENTER 10/25/2022 10/25/2022 18,040.00
265039 - Warren Cherry Preschool 10/25/2022 10/25/2022 21,100.00
19235 - ZUBAIRA WARAICH 10/25/2022 10/25/2022 1,640.00
Invoice Transactions 21 $434,090.00
Invoice Transactions 21 $434,090.00
Invoice Transactions 22 $440,374.20
Invoice Transactions 22 $440,374.20Fund 170 - AMERICAN RESCUE PLAN Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 9942 - CHILDCARE WORKERS PREMIUM PAY Totals
Department 99 - NON-DEPARTMENTAL Totals
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
COMMUNITY PURCHASED SERVICES
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
CHILD CARE PROVIDER PREMIUM PAY
Business Unit 9942 - CHILDCARE WORKERS PREMIUM PAY
Account 65515 - OTHER IMPROVEMENTS
CHILD CARE PROVIDER PREMIUM PAY
Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION
Account 63166 - PUBLIC SERVICE - Curt's Cafe
SAFE SUMMER GRANT DISBURSEMENT
Account 63166 - PUBLIC SERVICE - Curt's Cafe Totals
Invoice Description
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION Totals
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175 GENERAL ASSISTANCE FUND
Vendor G/L Date Payment Date
Invoice
Amount
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 8.36
Invoice Transactions 1 $8.36
Invoice Transactions 1 $8.36
Invoice Transactions 1 $8.36
Invoice Transactions 1 $8.36
Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals
Department 24 - HEALTH Totals
Fund 175 - GENERAL ASSISTANCE FUND Totals
Business Unit 4605 - GENERAL ASSISTANCE ADMIN
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Invoice Description
Fund 175 - GENERAL ASSISTANCE FUND
Department 24 - HEALTH
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
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176 HUMAN SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
102424 - HY-TEST SAFETY SHOE SERVICE 10/25/2022 10/25/2022 3,318.77
Invoice Transactions 1 $3,318.77
Invoice Transactions 1 $3,318.77
Invoice Transactions 1 $3,318.77
Invoice Transactions 1 $3,318.77
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Department 24 - HEALTH Totals
Fund 176 - HUMAN SERVICES FUND Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
SAFETY SHOES
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 176 - HUMAN SERVICES FUND
Department 24 - HEALTH
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
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200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
101143 - COMED 10/25/2022 10/25/2022 153.61
101143 - COMED 10/25/2022 10/25/2022 97.09
101143 - COMED 10/25/2022 10/25/2022 99.03
Invoice Transactions 3 $349.73
12507 - CONNEXION ELECTRIC AND ENERGY SOLUTIONS 10/25/2022 10/25/2022 24,435.00
Invoice Transactions 1 $24,435.00
Invoice Transactions 4 $24,784.73
Invoice Transactions 4 $24,784.73
Invoice Transactions 4 $24,784.73
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 200 - MOTOR FUEL TAX FUND Totals
Account 64006 - LIGHTING Totals
Account 65515 - OTHER IMPROVEMENTS
PURCHASE OF 27 LED STREET LIGHT FIXTURES
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 64006 - LIGHTING
STREETLIGHTS
STREETLIGHTS
STREETLIGHTS
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
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205 EMERGENCY TELEPHONE (E911)
Vendor G/L Date Payment Date Invoice Amount
100987 - CHICAGO COMMUNICATIONS, LLC.10/25/2022 10/25/2022 691.00
100987 - CHICAGO COMMUNICATIONS, LLC.10/25/2022 10/25/2022 165.00
18668 - LILLY COUNSELING AND CONSULTATION 10/25/2022 10/25/2022 250.00
103536 - MOTOROLA SOLUTIONS, INC.10/25/2022 10/25/2022 5,430.00
Invoice Transactions 4 $6,536.00
149416 - AT & T 10/25/2022 10/25/2022 89.75
Invoice Transactions 1 $89.75
103536 - MOTOROLA SOLUTIONS, INC.10/25/2022 10/25/2022 102.50
Invoice Transactions 1 $102.50
Invoice Transactions 6 $6,728.25
Invoice Transactions 6 $6,728.25
Invoice Transactions 6 $6,728.25
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Account 64505 - TELECOMMUNICATIONS Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
WIRELESS MIC CHARGERS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
STARCOM AIRTIME - OCT 2022
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES - SEP 22
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO MAINTENANCE (NOV 22)
MOBILE RADIO MAINTENANCE
PROFESSIONAL SERVICES - SEPTEMBER
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
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215 CDBG FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/25/2022 10/25/2022 2,903.64
Invoice Transactions 1 $2,903.64
Invoice Transactions 1 $2,903.64
101187 - CONNECTIONS FOR THE HOMELESS 10/25/2022 10/25/2022 1,234.18
Invoice Transactions 1 $1,234.18
Invoice Transactions 1 $1,234.18
288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 10/25/2022 10/25/2022 37,500.00
Invoice Transactions 1 $37,500.00
168912 - EVANSTON NORTHSHORE YWCA 10/25/2022 10/25/2022 17,500.00
Invoice Transactions 1 $17,500.00
101725 - INTERFAITH ACTION OF EVANSTON 10/25/2022 10/25/2022 10,000.00
Invoice Transactions 1 $10,000.00
16424 - BOOKS AND BREAKFAST 10/25/2022 10/25/2022 10,000.00
Invoice Transactions 1 $10,000.00
101187 - CONNECTIONS FOR THE HOMELESS 10/25/2022 10/25/2022 25,000.00
Invoice Transactions 1 $25,000.00
103297 - MEALS AT HOME DBA MEALS ON WHEELS NORTHEASTERN IL 10/25/2022 10/25/2022 7,500.00
Invoice Transactions 1 $7,500.00
101811 - FAMILY FOCUS 10/25/2022 10/25/2022 32,630.00
Invoice Transactions 1 $32,630.00
Invoice Transactions 7 $140,130.00
Invoice Transactions 9 $144,267.82
Invoice Transactions 9 $144,267.82Fund 215 - CDBG FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
Account 67030 - FAMILY FOCUS Totals
Business Unit 5240 - PUBLIC SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
3RD DISBURSEMENT FY22 CDBG PUBLIC SERVICES GRANT
Account 63120 - MEALS AT HOME Totals
Account 67030 - FAMILY FOCUS
3RD DISBURSEMENT FY22 CDBG PUBLIC SERVICES GRANT
Account 62970 - CONNECTION FOR HOMELESS
3RD DISBURSEMENT FY22 CDBG PUBLIC SERVICES GRANT
Account 62970 - CONNECTION FOR HOMELESS Totals
Account 63120 - MEALS AT HOME
Account 62960 - INTERFAITH ACTION COUNCIL Totals
Account 62961 - BOOKS AND BREAKFAST
3RD DISBURSEMENT FY22 CDBG PUBLIC SERVICES GRANT
Account 62961 - BOOKS AND BREAKFAST Totals
3RD DISBURSEMENT FY22 CDBG PUBLIC SERVICES GRANT
Account 62955 - YWCA SHELTER PROGRAM Totals
Account 62960 - INTERFAITH ACTION COUNCIL
3RD DISBURSEMENT FY22 CDBG PUBLIC SERVICES GRANT
Account 62935 - JAMES MORAN CENTER
3RD DISBURSEMENT FY22 CDBG PUBLIC SERVICES GRANT
Account 62935 - JAMES MORAN CENTER Totals
Account 62955 - YWCA SHELTER PROGRAM
Account 62970 - CONNECTION FOR HOMELESS Totals
Business Unit 5226 - CDBG-CV Totals
Business Unit 5240 - PUBLIC SERVICES
Business Unit 5226 - CDBG-CV
Account 62970 - CONNECTION FOR HOMELESS
CDBG-CV SHELTER GRANT DISBURSEMENT
Business Unit 5187 - REHAB CONSTRUCTION ADMIN
Account 62665 - CONTRIB TO OTHER AGENCIES
HOUSING REHAB ADMINISTRATION
Account 62665 - CONTRIB TO OTHER AGENCIES Totals
Invoice Description
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Business Unit 5187 - REHAB CONSTRUCTION ADMIN Totals
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220 CDBG LOAN FUND
Vendor G/L Date Payment Date
Invoice
Amount
14996 - EPN (ERECORDING PARTNERS NETWORK)10/25/2022 10/25/2022 101.50
Invoice Transactions 1 $101.50
Invoice Transactions 1 $101.50
Invoice Transactions 1 $101.50
Invoice Transactions 1 $101.50
Business Unit 5280 - CD LOAN Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 220 - CDBG LOAN FUND Totals
Business Unit 5280 - CD LOAN
Account 65535 - REHAB LOANS
HOUSING REHAB - CLIENT 0360 MORTGAGE RECORDING FEE
Account 65535 - REHAB LOANS Totals
Invoice Description
Fund 220 - CDBG LOAN FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
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250 AFFORDABLE HOUSING FUND
Vendor G/L Date Payment Date Invoice Amount
15955 - METROPOLITAN TENANTS ORGANIZATION 10/25/2022 10/25/2022 11,700.00
Invoice Transactions 1 $11,700.00
Invoice Transactions 1 $11,700.00
Invoice Transactions 1 $11,700.00
Invoice Transactions 1 $11,700.00
Business Unit 5465 - AFFORDABLE HOUSING Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
Business Unit 5465 - AFFORDABLE HOUSING
Account 65497 - LANDLORD-TENANT
BASIC SERVICES PER CONTRACT APR 1, 2022 -JUNE 30, 2022
Account 65497 - LANDLORD-TENANT Totals
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
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345 CHICAGO-MAIN TIF
Vendor G/L Date Payment Date Invoice Amount
18764 - WHEATLAND TITLE COMPANY 10/25/2022 10/25/2022 760.00
18764 - WHEATLAND TITLE COMPANY 10/25/2022 10/25/2022 772.00
18764 - WHEATLAND TITLE COMPANY 10/25/2022 10/25/2022 882.00
18764 - WHEATLAND TITLE COMPANY 10/25/2022 10/25/2022 758.00
18764 - WHEATLAND TITLE COMPANY 10/25/2022 10/25/2022 842.00
Invoice Transactions 5 $4,014.00
Invoice Transactions 5 $4,014.00
Invoice Transactions 5 $4,014.00
Invoice Transactions 5 $4,014.00
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Department 99 - NON-DEPARTMENTAL Totals
Fund 345 - CHICAGO-MAIN TIF Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
PURCHASE OF TITLE COMMITIMENTS-MAIN ST IMPROVEMENTS
PURCHASE OF TITLE COMMITIMENTS-MAIN ST IMPROVEMENTS
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 3400 - CHICAGO-MAIN TIF Totals
Business Unit 3400 - CHICAGO-MAIN TIF
Account 65515 - OTHER IMPROVEMENTS
PURCHASE OF TITLE COMMITIMENTS-MAIN ST IMPROVEMENTS
PURCHASE OF TITLE COMMITIMENTS-MAIN ST IMPROVEMENTS
PURCHASE OF TITLE COMMITIMENTS-MAIN ST IMPROVEMENTS
Invoice Description
Fund 345 - CHICAGO-MAIN TIF
Department 99 - NON-DEPARTMENTAL
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415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
102162 - GREELEY AND HANSEN *10/25/2022 10/25/2022 152.17
Invoice Transactions 1 $152.17
Invoice Transactions 1 $152.17
102463 - IL DEPT OF TRANSPORTATION *10/25/2022 10/25/2022 478,892.77
Invoice Transactions 1 $478,892.77
Invoice Transactions 1 $478,892.77
102162 - GREELEY AND HANSEN *10/25/2022 10/25/2022 31,711.54
102363 - HOLABIRD & ROOT LLC *10/25/2022 10/25/2022 69,602.00
15401 - THE BLUEPRINT SHOPPE, INC.10/25/2022 10/25/2022 21.33
Invoice Transactions 3 $101,334.87
13463 - GARLAND /DBS, INC.*10/25/2022 10/25/2022 111,452.06
102463 - IL DEPT OF TRANSPORTATION *10/25/2022 10/25/2022 433,654.54
102463 - IL DEPT OF TRANSPORTATION *10/25/2022 10/25/2022 276,170.67
Invoice Transactions 3 $821,277.27
Invoice Transactions 6 $922,612.14
102196 - GRUMMAN/BUTKUS ASSOCIATES 10/25/2022 10/25/2022 2,750.00
Invoice Transactions 1 $2,750.00
120248 - ELCAST LIGHTING 10/25/2022 10/25/2022 10,999.95
Invoice Transactions 1 $10,999.95
Invoice Transactions 2 $13,749.95
100870 - CAPITOL CEMENT CO.10/25/2022 10/25/2022 68,798.25
Invoice Transactions 1 $68,798.25
Invoice Transactions 1 $68,798.25
Invoice Transactions 11 $1,484,205.28
Invoice Transactions 11 $1,484,205.28Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4319 - CIP CDBG Funds Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 4122 - 2022 GO BOND CAPITAL Totals
Business Unit 4319 - CIP CDBG Funds
Account 65515 - OTHER IMPROVEMENTS
2022 ALLEY IMPROVEMENTS
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
STREET LIGHT LIGHTING UNIT REPAIRS
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4121 - 2021 GO BOND CAPITAL Totals
Business Unit 4122 - 2022 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
ENGINEERING SERVICES - ECOLOGY CENTER HVAC
Account 65515 - OTHER IMPROVEMENTS
ROOF REPLACEMENT & REPAIRS OF CITY OF EVANSTON FACILITIES
HOWARD RESURFAICNG & OTHER CAPITAL PROJECTS
CENRAL ST PROJECT LOCAL SHARE
Account 65515 - OTHER IMPROVEMENTS Totals
Account 62145 - ENGINEERING SERVICES
EVANSTON SERVICE CENTER FACILITY EVALUATION & MASTER PLAN
ANIMAL SHELTER-ARCHITECTURAL & ENGINEERING SERVICES
PUBLIC NOTICE FLYERS - ANIMAL SHELTER - LAND USE COMMISSION
Account 62145 - ENGINEERING SERVICES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4120 - 2020 GO BOND CAPITAL Totals
Business Unit 4121 - 2021 GO BOND CAPITAL
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Business Unit 4120 - 2020 GO BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
HOWARD RESURFAICNG & OTHER CAPITAL PROJECTS
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
EVANSTON SERVICE CENTER FACILITY EVALUATION & MASTER PLAN
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
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416 CROWN CONSTRUCTION FUND
Vendor G/L Date Payment Date Invoice Amount
301861 - CHRISTY WEBBER & COMPANY *10/25/2022 10/25/2022 31,912.13
Invoice Transactions 1 $31,912.13
Invoice Transactions 1 $31,912.13
Invoice Transactions 1 $31,912.13
Invoice Transactions 1 $31,912.13
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 62145 - ENGINEERING SERVICES
EVANSTON SERVICE CENTER FACILITY EVALUATION & MASTER PLAN
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
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505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
17306 - DAVIS BANCORP, INC.10/25/2022 10/25/2022 5,292.00
Invoice Transactions 1 $5,292.00
Invoice Transactions 1 $5,292.00
101215 - COOK COUNTY COLLECTOR 10/25/2022 10/25/2022 455.49
Invoice Transactions 1 $455.49
101143 - COMED 10/25/2022 10/25/2022 328.43
101545 - DUNCAN PARKING TECHNOLOGIES, INC.10/25/2022 10/25/2022 147.50
101545 - DUNCAN PARKING TECHNOLOGIES, INC.10/25/2022 10/25/2022 1,843.75
10643 - Passport Labs, Inc 10/25/2022 10/25/2022 559.00
Invoice Transactions 4 $2,878.68
10643 - Passport Labs, Inc 10/25/2022 10/25/2022 15,310.00
10643 - Passport Labs, Inc 10/25/2022 10/25/2022 10,992.96
Invoice Transactions 2 $26,302.96
Invoice Transactions 7 $29,637.13
101215 - COOK COUNTY COLLECTOR 10/25/2022 10/25/2022 1,403.32
Invoice Transactions 1 $1,403.32
13097 - SP PLUS PARKING 10/25/2022 10/25/2022 11,653.05
Invoice Transactions 1 $11,653.05
13583 - 3C PAYMENT (USA) CORP 10/25/2022 10/25/2022 193.08
18749 - SKIDATA, INC.10/25/2022 10/25/2022 402.50
Invoice Transactions 2 $595.58
Invoice Transactions 4 $13,651.95
101215 - COOK COUNTY COLLECTOR 10/25/2022 10/25/2022 2,966.82
Invoice Transactions 1 $2,966.82
144052 - ACS POWER WASH 10/25/2022 10/25/2022 12,097.00
215899 - MB EVANSTON SHERMAN, L.L.C.10/25/2022 10/25/2022 1,280.00
13097 - SP PLUS PARKING 10/25/2022 10/25/2022 21,187.79
Invoice Transactions 3 $34,564.79
105150 - THYSSENKRUPP ELEVATOR 10/25/2022 10/25/2022 9,419.22
Invoice Transactions 1 $9,419.22
13583 - 3C PAYMENT (USA) CORP 10/25/2022 10/25/2022 419.22
Invoice Transactions 1 $419.22
Invoice Transactions 6 $47,370.05
101215 - COOK COUNTY COLLECTOR 10/25/2022 10/25/2022 1,232.64
Invoice Transactions 1 $1,232.64
13097 - SP PLUS PARKING 10/25/2022 10/25/2022 14,128.33
Invoice Transactions 1 $14,128.33
13583 - 3C PAYMENT (USA) CORP 10/25/2022 10/25/2022 338.04
Invoice Transactions 1 $338.04
103744 - NICOR 10/25/2022 10/25/2022 177.81
Invoice Transactions 1 $177.81
Invoice Transactions 4 $15,876.82
Invoice Transactions 22 $111,827.95
Invoice Transactions 22 $111,827.95Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
Account 64015 - NATURAL GAS Totals
Business Unit 7037 - MAPLE GARAGE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
CREDIT & DEBIT CARD PROCESSING FEES-SEPTEMBER 2022
Account 62705 - BANK SERVICE CHARGES Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 62400 - CONTRACT SVC-PARKING GARAGE
GARAGE MANAGEMENT-OCTOBER 2022
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62705 - BANK SERVICE CHARGES
Business Unit 7037 - MAPLE GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES -PARKING SEPT 2022
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
CREDIT & DEBIT CARD PROCESSING FEES-SEPTEMBER 2022
Account 62705 - BANK SERVICE CHARGES Totals
Business Unit 7036 - SHERMAN GARAGE Totals
Account 62425 - ELEVATOR CONTRACT COSTS
SHERMAN ELEVATOR CONTRACT 10/1/22-13/31/22
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Account 62705 - BANK SERVICE CHARGES
Account 62400 - CONTRACT SVC-PARKING GARAGE
SWEEPING & POWERWASHING SHERMAN GARAGE
SHERMAN GARAGE JANITORIAL SERVICES
GARAGE MANAGEMENT-OCTOBER 2022
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Business Unit 7036 - SHERMAN GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES -PARKING SEPT 2022
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
CREDIT & DEBIT CARD PROCESSING FEES-SEPTEMBER 2022
CHURCH GARAGE SERVICE CALL 9/30
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
GARAGE MANAGEMENT-OCTOBER 2022
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 7025 - CHURCH STREET GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES -PARKING SEPT 2022
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
CITATION MANAGEMENT SEPTEMBER 2022
FUEL PURCHASE (4000) ULSD HIGHWAY UNDYED FUEL
Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
AUTOTRAX FEES OCTOBER 2022
PERMIT SERVICE SEPTEMBER 2022
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62519 - PASSPORT MOBILE PARKING APP FEES
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
UTILITIES: COMED
API CHARGE-SMARKING OCTOBER 2022
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES -PARKING SEPT 2022
Business Unit 7005 - PARKING SYSTEM MGT
Account 62431 - ARMORED CAR SERVICES
ARMORED CAR SERVICES - PARKING AND COLLECTORS OFFICE
Account 62431 - ARMORED CAR SERVICES Totals
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
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A1.Page 79 of 325
510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
120212 - BENCHMARK CONSTRUCTION CO 10/25/2022 10/25/2022 5,400.00
Invoice Transactions 1 $5,400.00
177879 - BURNS & MCDONNELL ENGINEERING COMPANY, INC.10/25/2022 10/25/2022 13,200.00
15227 - CRAWFORD, MURPHY & TILLY, INC.10/25/2022 10/25/2022 3,731.25
Invoice Transactions 2 $16,931.25
17310 - CONCENTRIC INTEGRATION, LLC 10/25/2022 10/25/2022 888.75
Invoice Transactions 1 $888.75
151283 - Thomas Sweeney III 10/25/2022 10/25/2022 284.44
Invoice Transactions 1 $284.44
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 222.62
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 287.55
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 73.29
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 57.58
103883 - ODP BUSINESS SOLUTIONS, LLC 10/25/2022 10/25/2022 22.99
Invoice Transactions 5 $664.03
Invoice Transactions 10 $24,168.47
105394 - VERIZON WIRELESS 10/25/2022 10/25/2022 114.03
Invoice Transactions 1 $114.03
Invoice Transactions 1 $114.03
103744 - NICOR 10/25/2022 10/25/2022 1,322.58
103744 - NICOR 10/25/2022 10/25/2022 49.89
Invoice Transactions 2 $1,372.47
Invoice Transactions 2 $1,372.47
103359 - METROPOLITAN WATER RECLAMATION DISTRICT 10/25/2022 10/25/2022 49,999.44
Invoice Transactions 1 $49,999.44
106964 - EUROFINS EATON ANALYTICAL 10/25/2022 10/25/2022 11.00
106964 - EUROFINS EATON ANALYTICAL 10/25/2022 10/25/2022 180.00
106964 - EUROFINS EATON ANALYTICAL 10/25/2022 10/25/2022 50.00
106964 - EUROFINS EATON ANALYTICAL 10/25/2022 10/25/2022 70.00
106964 - EUROFINS EATON ANALYTICAL 10/25/2022 10/25/2022 490.00
106964 - EUROFINS EATON ANALYTICAL 10/25/2022 10/25/2022 180.00
106964 - EUROFINS EATON ANALYTICAL 10/25/2022 10/25/2022 180.00
Invoice Transactions 7 $1,161.00
217862 - ALEXANDER CHEMICAL CORPORATION 10/25/2022 10/25/2022 15,912.00
217862 - ALEXANDER CHEMICAL CORPORATION 10/25/2022 10/25/2022 396.00
Invoice Transactions 2 $16,308.00
172225 - CARUS PHOSPHATES, INC.10/25/2022 10/25/2022 34,295.80
Invoice Transactions 1 $34,295.80
Invoice Transactions 11 $101,764.24
17270 - BACKFLOW SOLUTIONS, INC 10/25/2022 10/25/2022 1,024.85
311629 - CAROLLO ENGINEERS, INC 10/25/2022 10/25/2022 9,470.88
Invoice Transactions 2 $10,495.73
289632 - INNOVYZE, INC.10/25/2022 10/25/2022 5,610.00
Invoice Transactions 1 $5,610.00
105481 - WATER RESOURCES 10/25/2022 10/25/2022 3,260.00
Invoice Transactions 1 $3,260.00
Invoice Transactions 4 $19,365.73
100780 - OZINGA CHICAGO RMC, INC.10/25/2022 10/25/2022 2,013.75
Invoice Transactions 1 $2,013.75
200552 - G & L CONTRACTORS, INC 10/25/2022 10/25/2022 1,590.00
200552 - G & L CONTRACTORS, INC 10/25/2022 10/25/2022 1,965.23
Invoice Transactions 2 $3,555.23
Invoice Transactions 3 $5,568.98
Invoice Transactions 31 $152,353.92
Invoice Transactions 31 $152,353.92Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Account 65051 - MATERIALS - STREETS DIVISION Totals
Account 65055 - MATER. TO MAINT. IMP.
FY2022 GRANULAR MATERIALS PURCHASE
FY2022 GRANULAR MATERIALS PURCHASE
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 65051 - MATERIALS - STREETS DIVISION
FY2022 CONCRETE PURCHASE
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 65080 - MERCHANDISE FOR RESALE
WATER METER PURCHASE 2022
Account 65080 - MERCHANDISE FOR RESALE Totals
HYDRAULIC MODELING SERVICES FY2022
Account 62185 - CONSULTING SERVICES Totals
Account 62340 - IT COMPUTER SOFTWARE
INNOVYZE INFOSWMM SOFTWARE LICENSE ANNUAL MAINT.
Business Unit 4220 - FILTRATION Totals
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62185 - CONSULTING SERVICES
2022 CROSS CONNECTION CONTROL MANAGEMENT PROGRAM
Account 65015 - CHEMICALS/ SALT Totals
Account 65030 - PHOSPHATE CHEMICALS
ORTHOPOLYPHOSPHATE (PER SPEC)
Account 65030 - PHOSPHATE CHEMICALS Totals
Account 62465 - OUTSIDE LABARATORY COSTS Totals
Account 65015 - CHEMICALS/ SALT
LIQUID CHLORINE (PER SPEC)
LIQUID CHLORINE (PER SPEC)
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
Account 62420 - MWRD FEES Totals
Account 62465 - OUTSIDE LABARATORY COSTS
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
Business Unit 4210 - PUMPING Totals
Business Unit 4220 - FILTRATION
Account 62420 - MWRD FEES
2022 MWRDGC ESTIMATED ANNUAL USER CHARGE
Business Unit 4210 - PUMPING
Account 64015 - NATURAL GAS
UTILITIES-NICOR SEP22
UTILITIES-NICOR SEP22
Account 64015 - NATURAL GAS Totals
VERIZON-COMMUNICATION CHARGE SEPT22
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4208 - WATER BILLING Totals
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4208 - WATER BILLING
Account 64540 - TELECOMMUNICATIONS - WIRELESS
OFFICE SUPPLIES
FUEL PURCHASE (4000) ULSD HIGHWAY UNDYED FUEL
FUEL PURCHASE (3499) ULSD ONROAD 11% BIO-DIESEL
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
TRAINING REIMBURSEMENT-HVAC REFRIGERANT
Account 62295 - TRAINING & TRAVEL Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62245 - OTHER EQMT MAINTENANCE
SCADA INTEGRATION AND SUPPORT SERVICES ON-DEMAND
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62295 - TRAINING & TRAVEL
ANNUAL BASIC VALUATION UPDATE 2022
SOURCE WATER PROTECTION PLAN
Account 62180 - STUDIES Totals
Business Unit 4200 - WATER PRODUCTION
Account 56145 - FEES AND OUTSIDE WORK
FIRE HYDRANT DEPOSIT REFUND
Account 56145 - FEES AND OUTSIDE WORK Totals
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Account 62180 - STUDIES
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513 WATER DEPR IMPRV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
18294 - UNITED STATES EPA-WIFIA PROGRAM 10/25/2022 10/25/2022 11,500.00
275720 - ALFRED BENESCH & COMPANY *10/25/2022 10/25/2022 122,713.65
Invoice Transactions 2 $134,213.65
17310 - CONCENTRIC INTEGRATION, LLC *10/25/2022 10/25/2022 36,385.82
13463 - GARLAND /DBS, INC.10/25/2022 10/25/2022 159,017.06
253497 - LAKE ERIE DIVING, INC.*10/25/2022 10/25/2022 72,427.00
Invoice Transactions 3 $267,829.88
Invoice Transactions 5 $402,043.53
Invoice Transactions 5 $402,043.53
Invoice Transactions 5 $402,043.53
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Account 65515 - OTHER IMPROVEMENTS
SCADA SYSTEM UPGRADE
WATER PLANT HEADHOUSE ROOF & MASONRY IMPROVEMENTS
54-INCH INTAKE HEATER CABLE REHAB
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
*LOAN SERVICE FEE
30-INCH TRANSMISSION MAIN REHABILITATION
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
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515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
200552 - G & L CONTRACTORS, INC 10/25/2022 10/25/2022 1,684.80
Invoice Transactions 1 $1,684.80
13666 - BUILDERS ASPHALT, LLC 10/25/2022 10/25/2022 32.00
13666 - BUILDERS ASPHALT, LLC 10/25/2022 10/25/2022 65.92
13666 - BUILDERS ASPHALT, LLC 10/25/2022 10/25/2022 776.32
13666 - BUILDERS ASPHALT, LLC 10/25/2022 10/25/2022 819.84
13666 - BUILDERS ASPHALT, LLC 10/25/2022 10/25/2022 128.00
Invoice Transactions 5 $1,822.08
Invoice Transactions 6 $3,506.88
301861 - CHRISTY WEBBER & COMPANY 10/25/2022 10/25/2022 2,063.75
301861 - CHRISTY WEBBER & COMPANY 10/25/2022 10/25/2022 2,063.75
Invoice Transactions 2 $4,127.50
Invoice Transactions 2 $4,127.50
102590 - INSITUFORM TECHNOLOGIES 10/25/2022 10/25/2022 29,019.01
Invoice Transactions 1 $29,019.01
Invoice Transactions 1 $29,019.01
Invoice Transactions 9 $36,653.39
Invoice Transactions 9 $36,653.39Fund 515 - SEWER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Business Unit 4535 - SEWER IMPROVEMENTS Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 4531 - SEWER OTHER OPERATIONS Totals
Business Unit 4535 - SEWER IMPROVEMENTS
Account 62461 - SEWER MAINTENANCE CONTRACTS
2022 CIPP SEWER REHAB
Business Unit 4531 - SEWER OTHER OPERATIONS
Account 62461 - SEWER MAINTENANCE CONTRACTS
2022 RAIN GARDENS MAINTENANCE CONTRACT
2022 RAIN GARDENS MAINTENANCE CONTRACT
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
Account 65051 - MATERIALS - STREETS DIVISION Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Business Unit 4530 - SEWER MAINTENANCE Totals
Account 65051 - MATERIALS - STREETS DIVISION
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 CONCRETE PURCHASE
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
Business Unit 4530 - SEWER MAINTENANCE
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
FY2022 DEBRIS HAULING CONTRACT
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
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520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
102499 - ILLINOIS DEPT OF REVENUE 10/25/2022 10/25/2022 96.00
Invoice Transactions 1 $96.00
102184 - GROOT RECYCLING & WASTE SERVICES 10/25/2022 10/25/2022 143,448.00
Invoice Transactions 1 $143,448.00
102184 - GROOT RECYCLING & WASTE SERVICES 10/25/2022 10/25/2022 83,900.11
Invoice Transactions 1 $83,900.11
Invoice Transactions 3 $227,444.11
Invoice Transactions 3 $227,444.11
Invoice Transactions 3 $227,444.11
Account 56155 - TRASH CART SALES Totals
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
FY2022 RESIDENTIAL YARD WASTE COLLECTION
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
FY2022 RESIDENTIAL REFUSE COLLECTION
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 56155 - TRASH CART SALES
*SALES TAX SEPT 2022
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A1.Page 83 of 325
600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
103795 - NORTH SHORE TOWING 10/25/2022 10/25/2022 155.00
19200 - SKUNK WORKS, INC.10/25/2022 10/25/2022 945.00
19200 - SKUNK WORKS, INC.10/25/2022 10/25/2022 945.00
19200 - SKUNK WORKS, INC.10/25/2022 10/25/2022 945.00
19200 - SKUNK WORKS, INC.10/25/2022 10/25/2022 945.00
108472 - WILMETTE TRUCK & BUS SALES & SERVICE 10/25/2022 10/25/2022 792.50
Invoice Transactions 6 $4,727.50
101064 - CINTAS #22 10/25/2022 10/25/2022 129.56
101064 - CINTAS #22 10/25/2022 10/25/2022 73.88
Invoice Transactions 2 $203.44
18489 - VERIZON CONNECT 10/25/2022 10/25/2022 1,132.34
Invoice Transactions 1 $1,132.34
17511 - AL WARREN OIL COMPANY, INC.10/25/2022 10/25/2022 18,870.00
17511 - AL WARREN OIL COMPANY, INC.10/25/2022 10/25/2022 16,506.53
Invoice Transactions 2 $35,376.53
104011 - ALTORFER INDUSTRIES, INC.10/25/2022 10/25/2022 19.16
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/25/2022 10/25/2022 39.07
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/25/2022 10/25/2022 83.14
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/25/2022 10/25/2022 133.17
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/25/2022 10/25/2022 (55.00)
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/25/2022 10/25/2022 240.52
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/25/2022 10/25/2022 139.41
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/25/2022 10/25/2022 26.69
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 176.63
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 119.60
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 34.98
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 556.16
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 41.71
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 316.24
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 41.49
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 23.20
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 12.31
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 (75.00)
18598 - ARLINGTON HEIGHTS FORD 10/25/2022 10/25/2022 (75.00)
106584 - BURRIS EQUIPMENT CO.10/25/2022 10/25/2022 59.63
106584 - BURRIS EQUIPMENT CO.10/25/2022 10/25/2022 169.79
285052 - CHICAGO PARTS & SOUND, LLC 10/25/2022 10/25/2022 990.00
285052 - CHICAGO PARTS & SOUND, LLC 10/25/2022 10/25/2022 456.21
101081 - CITY WELDING SALES & SERVICE INC.10/25/2022 10/25/2022 104.40
101300 - CUMBERLAND SERVICENTER 10/25/2022 10/25/2022 231.28
101300 - CUMBERLAND SERVICENTER 10/25/2022 10/25/2022 229.09
101511 - DOUGLAS TRUCK PARTS 10/25/2022 10/25/2022 195.00
140718 - FOSTER COACH SALES, INC.10/25/2022 10/25/2022 571.96
227800 - GOLF MILL FORD 10/25/2022 10/25/2022 289.86
101556 - HEART CERTIFIED AUTO CARE 10/25/2022 10/25/2022 64.05
16406 - IMPERIAL SUPPLIES, LLC 10/25/2022 10/25/2022 237.02
16406 - IMPERIAL SUPPLIES, LLC 10/25/2022 10/25/2022 155.70
16406 - IMPERIAL SUPPLIES, LLC 10/25/2022 10/25/2022 58.41
16406 - IMPERIAL SUPPLIES, LLC 10/25/2022 10/25/2022 122.06
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 10/25/2022 10/25/2022 126.37
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 10/25/2022 10/25/2022 512.20
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 10/25/2022 10/25/2022 714.60
120232 - INTERSTATE POWER SYSTEMS, INC.10/25/2022 10/25/2022 706.23
120232 - INTERSTATE POWER SYSTEMS, INC.10/25/2022 10/25/2022 136.19
120232 - INTERSTATE POWER SYSTEMS, INC.10/25/2022 10/25/2022 (156.00)
15512 - LAKESIDE INTERNATIONAL, LLC 10/25/2022 10/25/2022 644.85
15512 - LAKESIDE INTERNATIONAL, LLC 10/25/2022 10/25/2022 102.27
15512 - LAKESIDE INTERNATIONAL, LLC 10/25/2022 10/25/2022 71.97
102994 - LEACH ENTERPRISES, INC.10/25/2022 10/25/2022 235.16
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/25/2022 10/25/2022 60.71
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/25/2022 10/25/2022 2,430.93
252920 - ORLANDO AUTO TOP 10/25/2022 10/25/2022 445.00
252920 - ORLANDO AUTO TOP 10/25/2022 10/25/2022 295.00
252920 - ORLANDO AUTO TOP 10/25/2022 10/25/2022 1,000.00
104918 - STANDARD EQUIPMENT COMPANY 10/25/2022 10/25/2022 291.67
104918 - STANDARD EQUIPMENT COMPANY 10/25/2022 10/25/2022 305.46
252904 - U-HAUL 10/25/2022 10/25/2022 154.73
252904 - U-HAUL 10/25/2022 10/25/2022 118.11
Invoice Transactions 53 $13,928.39
245860 - WENTWORTH TIRE SERVICE 10/25/2022 10/25/2022 1,392.40
245860 - WENTWORTH TIRE SERVICE 10/25/2022 10/25/2022 442.50
245860 - WENTWORTH TIRE SERVICE 10/25/2022 10/25/2022 1,569.53
245860 - WENTWORTH TIRE SERVICE 10/25/2022 10/25/2022 288.20
245860 - WENTWORTH TIRE SERVICE 10/25/2022 10/25/2022 465.50
245860 - WENTWORTH TIRE SERVICE 10/25/2022 10/25/2022 186.50
245860 - WENTWORTH TIRE SERVICE 10/25/2022 10/25/2022 1,803.04
Invoice Transactions 7 $6,147.67
101062 - CINTAS 10/25/2022 10/25/2022 207.23
Invoice Transactions 1 $207.23
Invoice Transactions 72 $61,723.10
Invoice Transactions 72 $61,723.10
Invoice Transactions 72 $61,723.10
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET REFILL
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
TIRES FOR #712 AND 719
TIRES FOR #712
STOCK FOR FLEET
Account 65065 - TIRES & TUBES Totals
Account 65065 - TIRES & TUBES
STOCK FOR FLEET
TIRE REPAIR MULTIPLE VEHICLES
STOCK FOR FLEET
TIRES FOR #272
STOCK FOR FLEET
FUEL FOR PRCS #453
FUEL FOR #453
Account 65060 - MATER. TO MAINT. AUTOS Totals
STOCK FOR FLEET
REPAIRS TO PD #63
STOCK FOR FLEET
SEAT REEPAIRS TO PD #56
REPAIRS TO #774
STOCK FOR FLEET
REPAIRS TO FORESTRY #828
REPAIRS TO FORESTRY #828
REPAIRS TO #736
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
WATER PUMP REPAIRS
REPAIRS TO FIRE E-28
CORE CREDIT
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
BATTERY FOR PD #M4
GAUGES FOR #705
STOCK FOR FLEET
SEAT COVER FOR FIRE A-22
REPAIRS TO #770
TIRE BALANCE FOR PD #83
REPAIRS TO GREENWAYS VEHICLE
TRAINING
REPAIRS TO PD #46
TANK RENTAL
STOCK FOR FLEET
REPAIRS TO PARKING #118
STOCK FOR FLEET
CORE RETURN
CORE RETURN
REPAIRS TO GREENWAYS #530
WINDOW REPAIR PD #46
REPAIRS TO PD #53
DOOR LATCH FOR FFM #766
SUSPENSIN FOR PARKING #118
REPAIRS TO PARKING #118
STOCK FOR FLEET
STOCK FOR FLEET
REPAIRS TO PARKING #118
AC REPAIR PD #56
COOLING SYSTEM PD #56
REPAIRS TO STREETS #607
PARTS FOR #737
STOCK FOR FLEET
STOCK FOR FLEET
CORE RETURN
FUEL PURCHASE (4000) ULSD HIGHWAY UNDYED FUEL
FUEL PURCHASE (3499) ULSD ONROAD 11% BIO-DIESEL
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
Account 64540 - TELECOMMUNICATIONS - WIRELESS
FLEET AVL SERVICES
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65035 - PETROLEUM PRODUCTS
UNIFORM CLEANING
UNIFORM CLEANING
Account 62355 - LAUNDRY/OTHER CLEANING Totals
PMI AND STORAGE #429
PMI AND STORAGE FOR #431
SAFETY LANE INSPECTIONS MULTIPLE VEHICLES
Account 62240 - AUTOMOTIVE EQMP MAINT Totals
Account 62240 - AUTOMOTIVE EQMP MAINT
TOW FOR #774
PMI AND STORAGE FOR #436
PMI AND STORAGE #445
Account 62355 - LAUNDRY/OTHER CLEANING
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
Business Unit 7710 - FLEET MAINTENANCE
Run by Tera Davis on 10/18/2022 11:35:17 AM
Page 24 of 39
A1.Page 84 of 325
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
19266 - CHARLES E. PINKSTON & ASSOCIATES 10/25/2022 10/25/2022 1,501.50
17002 - ENGLER CALLAWAY BAASTEN & SRAGA, LLC 10/25/2022 10/25/2022 50.00
18520 - SALVATORE PRESCOTT PORTER & PORTER, PLLC 10/25/2022 10/25/2022 619.50
279678 - TRIBLER ORPETT & MEYER, P. C.10/25/2022 10/25/2022 434.64
279678 - TRIBLER ORPETT & MEYER, P. C.10/25/2022 10/25/2022 3,014.50
279678 - TRIBLER ORPETT & MEYER, P. C.10/25/2022 10/25/2022 4,876.50
Invoice Transactions 6 $10,496.64
15930 - ICE MILLER LEGAL COUNSEL 10/25/2022 10/25/2022 9,392.22
Invoice Transactions 1 $9,392.22
Invoice Transactions 7 $19,888.86
17978 - BENISTAR ADMIN SERVICE INC.10/25/2022 10/25/2022 68,909.11
Invoice Transactions 1 $68,909.11
Invoice Transactions 1 $68,909.11
Invoice Transactions 8 $88,797.97
Invoice Transactions 8 $88,797.97
* = Prior Fiscal Year Activity Invoice Transactions 546 $3,856,485.64
LEGAL SERVICES - WILSON
LEGAL SERVICES - MOHAMOUD
COE INTERNAL INVESTIGATION
LABOR GENERAL
Business Unit 7801 - EMPLOYEE BENEFITS Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Business Unit 7801 - EMPLOYEE BENEFITS
Account 66054 - SENIOR RETIREE HEALTH INSURANCE
BENISTAR MONTHLY INVOICE
Account 66054 - SENIOR RETIREE HEALTH INSURANCE Totals
LEGAL SERVICES- MORALES
Account 62130 - LEGAL SERVICES-GENERAL Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
LEGAL SERVICES - COPENHAVER CONSTRUCTION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62130 - LEGAL SERVICES-GENERAL
Accounts Payable by G/L Distribution Report
Payment Date Range 10/25/22 - 10/25/22
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Business Unit 7800 - RISK MANAGEMENT
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
LEGAL SERVICES - LOGAN
Run by Tera Davis on 10/18/2022 02:46:40 PM
Page 25 of 39
A1.Page 85 of 325
Vendor G/L Date Payment Date Invoice Amount
19061 - JORDYN DAVIS 10/13/2022 10/13/2022 260.00
Invoice Transactions 1 $260.00
Invoice Transactions 1 $260.00
Invoice Transactions 1 $260.00
Invoice Transactions 1 $260.00
19239 - THE GROWING SEASON INC.10/13/2022 10/13/2022 123,000.00
Invoice Transactions 1 $123,000.00
Invoice Transactions 1 $123,000.00
Invoice Transactions 1 $123,000.00
Invoice Transactions 1 $123,000.00
* = Prior Fiscal Year Activity Invoice Transactions 2 $123,260.00
Fund 170 - AMERICAN RESCUE PLAN Totals
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 10.25.2022
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 9935 - CHILD CARE Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
Business Unit 9935 - CHILD CARE
Account 65515 - OTHER IMPROVEMENTS
*1ST ARPA PAYMENT: AUX
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Department 30 - PARKS AND RECREATION Totals
Fund 100 - GENERAL FUND Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR
Account 62511 - ENTERTAIN/PERFORMER SERV
*MUSICAL DIRECTOR-EXCEPTIONAL BLACK CONCERT
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.13.2022 FY22
Invoice Description
Fund 100 - GENERAL FUND
Department 30 - PARKS AND RECREATION
Run by Tera Davis on 10/19/2022 10:23:14 AM
Page 26 of 39
A1.Page 86 of 325
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS VARIOUS WORKERS COMP 9,888.15
VARIOUS VARIOUS WORKERS COMP 1,717.96
VARIOUS VARIOUS WORKERS COMP 22,840.25
VARIOUS VARIOUS WORKERS COMP 10,885.69
45,332.05
SEWER
7617.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70
7478.68305 IEPA LOAN DISBURSEMENT SEWER FUND 6,835.08
367,255.78
VARIOUS
VARIOUS BMO PURCHASING CARD-AUGUST, 2022 258,359.00
258,359.00
670,946.83
Grand Total 4,650,692.47
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.25.2022 FY22
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 27 of 39
A1.Page 87 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/311 WENDYS 12296 MO 65804 18.49$ 8/1/2022 65025 FOOD PRISONER FOOD - FOOD ISSUES
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 80.98$ 7/26/2022 62245 OTHER EQMT MAINTENANCE CAR CHARGER REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 90.10$ 7/27/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FIRE 1
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 54.88$ 7/27/2022 65050 BUILDING MAINTENANCE MATERIAL SHELF INSTALL
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 43.76$ 7/28/2022 65050 BUILDING MAINTENANCE MATERIAL AC/HEAT PUMPS
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 456.93$ 7/28/2022 65050 BUILDING MAINTENANCE MATERIAL AC/HEAT PUMPS
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 208.00$ 7/28/2022 62245 OTHER EQMT MAINTENANCE LIGHTING UPGRADE
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 48.04$ 7/28/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR SERVICE CENTER REPAIRS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 8.49$ 7/28/2022 65050 BUILDING MAINTENANCE MATERIAL OVERHEAD SUPPORT MATERIAL
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 654.94$ 7/28/2022 65050 BUILDING MAINTENANCE MATERIAL ELECTRICIAN MATERIAL
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 651.91$ 7/29/2022 62225 BLDG MAINT SVCS STOCK MORTICE BOXES
ADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 47.96$ 7/29/2022 65050 BUILDING MAINTENANCE MATERIAL FOAM PROBLEM REPAIR
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 9.58$ 7/29/2022 65050 BUILDING MAINTENANCE MATERIAL AC REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 74.90$ 7/29/2022 65085 MINOR EQUIP & TOOLS ELECTRICAL TOOLS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 145.93$ 7/29/2022 65050 BUILDING MAINTENANCE MATERIAL PANT AND SUPPLIES FOR SHERMAN GAR.
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 101.07$ 7/29/2022 65050 BUILDING MAINTENANCE MATERIAL AC REPAIR
ADMIN SVCS/FAC MGMT HARBOR FREIGHT TOOLS 7 IL 60714 66.14$ 7/29/2022 65050 BUILDING MAINTENANCE MATERIAL VAN COATING
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 14.32$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL AC/HEAT PUMPS
ADMIN SVCS/FAC MGMT FEDEX 276152133440 TN 38116 33.85$ 8/1/2022 62509 SERVICE AGREEMENTS/ CONTRACTS MAILING OF ADVANCE CHECK
ADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INC IL 60201 26.81$ 8/1/2022 62225 BLDG MAINT SVCS FILE CABINET KEY STOCK
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 4.55$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL AUTO LIFT BACKBOARD
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 102.90$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR SERVICE CENTER REPAIRS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 80.00$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL VAN INSERTS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 27.78$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL CEMENT FOR SIDEWALK
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 80.08$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL GFCI OUTDOOR REPAIRS
ADMIN SVCS/FAC MGMT FREEWAY FORD TRUCK SAL IL 60534 2,000.00$ 8/2/2022 65550 AUTOMOTIVE EQUIPMENT DEPOSIT FOR TWO TRUCK PURCHASES 617 AND 645
ADMIN SVCS/FAC MGMT DOOR SYSTEMS ASSA ABLO IL 60563-9748 911.00$ 8/2/2022 65050 BUILDING MAINTENANCE MATERIAL DOOR 11 REPAIRS
ADMIN SVCS/FAC MGMT DOOR SYSTEMS ASSA ABLO IL 60563-9748 1,500.00$ 8/2/2022 65050 BUILDING MAINTENANCE MATERIAL DOOR 11 REPAIRS
ADMIN SVCS/FAC MGMT DOOR SYSTEMS ASSA ABLO IL 60563-9748 518.82$ 8/2/2022 65050 BUILDING MAINTENANCE MATERIAL DOOR 25 AND RAMP REPAIRS
ADMIN SVCS/FAC MGMT DOOR SYSTEMS ASSA ABLO IL 60563-9748 1,000.00$ 8/2/2022 65050 BUILDING MAINTENANCE MATERIAL DOOR 25 AND RAMP REPAIRS
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 524.54$ 8/2/2022 65050 BUILDING MAINTENANCE MATERIAL STARTER FOR CHILLER PUMP
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 400.97$ 8/3/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BOILER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 58.05$ 8/3/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BUILT INS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 215.00$ 8/3/2022 65050 BUILDING MAINTENANCE MATERIAL CEILING TILE
ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 80.00$ 8/3/2022 62240 AUTOMOTIVE EQMP MAINT IPASS REPLENISHMENT
ADMIN SVCS/FAC MGMT BALLASTSHOP OH 44120 128.60$ 8/4/2022 65050 BUILDING MAINTENANCE MATERIAL LIGHT REPAIR FOUNTAIN SQ.
ADMIN SVCS/FAC MGMT AURORA NORTH AMERICA I MI 49512 342.95$ 8/4/2022 62240 AUTOMOTIVE EQMP MAINT STOCK CAB FILTERS
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 325.93$ 8/4/2022 65050 BUILDING MAINTENANCE MATERIAL BOILER MATERIAL
ADMIN SVCS/FAC MGMT BRUCKER CO IL 60007 2,502.90$ 8/4/2022 65050 BUILDING MAINTENANCE MATERIAL HVAC FAN
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 41.92$ 8/4/2022 65085 MINOR EQUIP & TOOLS WATER SIPHON TOOL
ADMIN SVCS/FAC MGMT MUNCHS SUPPLY 1 IL 60090 467.27$ 8/4/2022 65050 BUILDING MAINTENANCE MATERIAL CITY CARD USED IN ERROR. DOCUMENTS ATTACHED.
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 47.16$ 8/4/2022 65050 BUILDING MAINTENANCE MATERIAL FOAM SEAL FOR INTAKE DOOR
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 258.83$ 8/5/2022 65050 BUILDING MAINTENANCE MATERIAL STEAM RADIATOR MATERIALS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 70.71$ 8/5/2022 65050 BUILDING MAINTENANCE MATERIAL ROUTER BIT AND FRAMING SQUARE
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 9.38$ 8/5/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR INTAKE BASKET
ADMIN SVCS/FAC MGMT LENNOX INDUSTRIES TX 75080 1,430.97$ 8/5/2022 65050 BUILDING MAINTENANCE MATERIAL CITY CARD USED IN ERROR. DOCUMENTS ATTACHED.
ADMIN SVCS/FAC MGMT RESTROOM DIRECT HAND D NC 28115 286.00$ 8/8/2022 65050 BUILDING MAINTENANCE MATERIAL HAND DRYER
ADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 15.99$ 8/8/2022 65050 BUILDING MAINTENANCE MATERIAL STOCK BATTERIES
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 35.00$ 8/8/2022 65050 BUILDING MAINTENANCE MATERIAL HAND DRYER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 159.97$ 8/8/2022 65050 BUILDING MAINTENANCE MATERIAL PAINTING SUPPLIES
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 15.92$ 8/8/2022 65050 BUILDING MAINTENANCE MATERIAL AC DRAIN
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 49.18$ 8/8/2022 65085 MINOR EQUIP & TOOLS STOCK TOOLS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 42.37$ 8/8/2022 65085 MINOR EQUIP & TOOLS ELECTRICAL TOOLS
ADMIN SVCS/FAC MGMT IL TOLLWAY-WEB IL 60515 45.00$ 8/8/2022 62240 AUTOMOTIVE EQMP MAINT IPASS VIOLATION
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 419.77$ 8/8/2022 65050 BUILDING MAINTENANCE MATERIAL ELECTRICIAN MATERIAL
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 876.00$ 8/8/2022 65050 BUILDING MAINTENANCE MATERIAL SOFFET LIGHT UPGRADE
ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 565.43$ 8/9/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STEAM BOILER
ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 1,200.00$ 8/9/2022 65050 BUILDING MAINTENANCE MATERIAL STEAM BOILER MATERIAL
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 76.88$ 8/9/2022 65050 BUILDING MAINTENANCE MATERIAL BREAKAWAY POWER
ADMIN SVCS/FAC MGMT HARBOR FREIGHT TOOLS 7 IL 60714 92.79$ 8/9/2022 65050 BUILDING MAINTENANCE MATERIAL STORAGE BINS
ADMIN SVCS/FAC MGMT ILSOS INT VEH RENEWAL IL 62756 154.40$ 8/9/2022 65060 MATERIALS TO MAINTAIN AUTOSL PLATE REGISTRATION
ADMIN SVCS/FAC MGMT IN PAGCO INCORPORATED CO 81147 519.00$ 8/9/2022 65060 MATERIALS TO MAINTAIN AUTOSL SWEEPER GREASE
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 1,854.71$ 8/10/2022 65050 BUILDING MAINTENANCE MATERIAL STOCK MATERIAL
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 125.86$ 8/10/2022 65050 BUILDING MAINTENANCE MATERIAL BREAKAWAY POWER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 78.72$ 8/10/2022 65050 BUILDING MAINTENANCE MATERIAL DATA LINE INSTALL
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 1,287.98$ 8/11/2022 65050 BUILDING MAINTENANCE MATERIAL EXIT ALARMS RC CENTER
ADMIN SVCS/FAC MGMT THE DENGEOS - SKOKIE IL 60076 180.00$ 8/11/2022 65025 FOOD DEPARTURE LUNCH
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 201.00$ 8/11/2022 65050 BUILDING MAINTENANCE MATERIAL STOCK DRAIN CLEANER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 68.67$ 8/11/2022 65050 BUILDING MAINTENANCE MATERIAL BREAKAWAY POWER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 61.08$ 8/11/2022 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 203.81$ 8/11/2022 65085 MINOR EQUIP & TOOLS ELECTRICAL TOOLS
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 325.01$ 8/11/2022 65050 BUILDING MAINTENANCE MATERIAL SOFFET LIGHT INSTALL
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 66.50$ 8/12/2022 65050 BUILDING MAINTENANCE MATERIAL TOOL MATERIAL
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 53.82$ 8/12/2022 65050 BUILDING MAINTENANCE MATERIAL ELECTRICAL MATERIAL
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 143.75$ 8/12/2022 65050 BUILDING MAINTENANCE MATERIAL ELECTRICIAN MATERIAL
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 385.08$ 8/12/2022 65085 MINOR EQUIP & TOOLS ELECTRICIAN TOOLS
October 10, 2022 Page 1 of 12Page 28 of 39A1.Page 88 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/FAC MGMT CENTRAL STATES BUS SAL MO 63026 436.72$ 8/12/2022 62240 AUTOMOTIVE EQMP MAINT BRAKE PARTS FOR #454
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 311.28$ 8/15/2022 65050 BUILDING MAINTENANCE MATERIAL STEAM RADIATOR MATERIAL
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 592.04$ 8/15/2022 65050 BUILDING MAINTENANCE MATERIAL STEAM RADIATOR MATERIALS
ADMIN SVCS/FAC MGMT SAMS CLUB #6444 IL 60202 47.10$ 8/15/2022 65025 FOOD STAFF LUNCH
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 79.02$ 8/15/2022 62225 BLDG MAINT SVCS TV INSTALLATION
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 8.56$ 8/15/2022 65050 BUILDING MAINTENANCE MATERIAL LATCH FOR DOOR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 29.97$ 8/15/2022 65085 MINOR EQUIP & TOOLS STOCK FLASHLIGHT
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 95.81$ 8/15/2022 65085 MINOR EQUIP & TOOLS ELECTRICAL TOOLS
ADMIN SVCS/FAC MGMT GERMAN-BLISS EQUIPMENT IL 61559 151.57$ 8/15/2022 62240 AUTOMOTIVE EQMP MAINT PARTS FOR 928B
ADMIN SVCS/FAC MGMT CENTRAL STATES BUS SAL MO 63026 441.72$ 8/15/2022 62240 AUTOMOTIVE EQMP MAINT BRAKE PARTS #454
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 462.12$ 8/16/2022 65050 BUILDING MAINTENANCE MATERIAL ROSE GARDEN FOUNTAIN REPAIR
ADMIN SVCS/FAC MGMT IN A & J SEWER SERVIC IL 60090 2,500.00$ 8/16/2022 62225 BLDG MAINT SVCS TRIPLE BASIN PUMP OUT
ADMIN SVCS/FAC MGMT IN A & J SEWER SERVIC IL 60090 2,500.00$ 8/16/2022 62225 BLDG MAINT SVCS TRIPLE BASIN PUMP OUT
ADMIN SVCS/FAC MGMT IN A & J SEWER SERVIC IL 60090 1,641.50$ 8/16/2022 62225 BLDG MAINT SVCS TRIPLE BASIN PUMP OUT MULTIPLE BUILDINGS
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 122.98$ 8/16/2022 62245 OTHER EQMT MAINTENANCE PARKING MAINTENANCE MATERIAL
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 506.17$ 8/16/2022 65050 BUILDING MAINTENANCE MATERIAL RADIATOR REPAIRS
ADMIN SVCS/FAC MGMT STENSTROM PETROLEUM SE IL 61108 1,158.00$ 8/16/2022 62240 AUTOMOTIVE EQMP MAINT FUEL TANK SENSOR
ADMIN SVCS/FAC MGMT STENSTROM PETROLEUM SE IL 61108 266.60$ 8/16/2022 62240 AUTOMOTIVE EQMP MAINT REPLACE CHECK VALVE
ADMIN SVCS/FAC MGMT FLOOR AND DECOR 145 IL 60076 83.35$ 8/17/2022 65050 BUILDING MAINTENANCE MATERIAL FLOOR TILE
ADMIN SVCS/FAC MGMT CIT TRUCKS - BENSENVIL IL 60106 249.96$ 8/17/2022 62240 AUTOMOTIVE EQMP MAINT PARTS FOR 954
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 23.42$ 8/17/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE EXTINGUISHER INSTALL
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 124.00$ 8/17/2022 65060 MATERIALS TO MAINTAIN AUTOSL TUBING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 24.90$ 8/17/2022 65060 MATERIALS TO MAINTAIN AUTOSL STOCK REPAIR PARTS
ADMIN SVCS/FAC MGMT PHOENIX FIRE SYSTEMS IL 60423 1,630.00$ 8/17/2022 62509 SERVICE AGREEMENTS/ CONTRACTS YEARLY FIRE CERTIFICATION MULTIPLE BUILDINGS
ADMIN SVCS/FAC MGMT DOOR SYSTEMS ASSA ABLO IL 60563-9748 1,274.75$ 8/17/2022 65050 BUILDING MAINTENANCE MATERIAL DOOR REPAIR AT FIRE 3
ADMIN SVCS/FAC MGMT DOOR SYSTEMS ASSA ABLO IL 60563-9748 767.63$ 8/17/2022 65050 BUILDING MAINTENANCE MATERIAL ROLL UP DOOR REPAIR
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 167.71$ 8/17/2022 62245 OTHER EQMT MAINTENANCE LIGHTING UPGRADE
ADMIN SVCS/FAC MGMT WALGREENS #2619 IL 60201 23.88$ 8/18/2022 65025 FOOD GATORADE FOR STAFF
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 19.82$ 8/18/2022 62225 BLDG MAINT SVCS CUSTOM BREAKAWAY CORD
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 56.28$ 8/18/2022 65050 BUILDING MAINTENANCE MATERIAL HOSE FOR BLDG. D
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 16.62$ 8/18/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BOILER ROOM
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 58.05$ 8/18/2022 62225 BLDG MAINT SVCS TV BRACKET MOUNT
ADMIN SVCS/FAC MGMT IN BALTIC MARINE SERV IL 60097 522.70$ 8/19/2022 65060 MATERIALS TO MAINTAIN AUTOSL BOAT REPAIR
ADMIN SVCS/FAC MGMT LIFT WORKS IL 60174 296.00$ 8/19/2022 65060 MATERIALS TO MAINTAIN AUTOSL INVOICE BALANCE PAY OUT.
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 267.22$ 8/19/2022 65050 BUILDING MAINTENANCE MATERIAL LED LIGHT INSTALL
ADMIN SVCS/FAC MGMT IL TOLLWAY-WEB IL 60515 15.60$ 8/19/2022 62240 AUTOMOTIVE EQMP MAINT IPASS VIOLATION
ADMIN SVCS/FAC MGMT FASTSIGNS LINCOLNWOOD IL 60712 621.50$ 8/19/2022 65085 MINOR EQUIP & TOOLS BUILDING SIGNAGE
ADMIN SVCS/FAC MGMT FASTSIGNS LINCOLNWOOD IL 60712 725.00$ 8/19/2022 65085 MINOR EQUIP & TOOLS BUILDING SIGNAGE
ADMIN SVCS/FAC MGMT WWP SMITHEREEN PEST MA IL 60714 312.00$ 8/19/2022 62509 SERVICE AGREEMENTS/ CONTRACTS MONTHLY PEST SERVICE
ADMIN SVCS/FAC MGMT IMPERIAL TRAILER SALES IL 62450 70.47$ 8/19/2022 62240 AUTOMOTIVE EQMP MAINT PARTS FOR 609T
ADMIN SVCS/FAC MGMT APPLE.COM/BILL CA 95014 0.99$ 8/19/2022 65085 MINOR EQUIP & TOOLS ICLOUD STORAGE
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 950.51$ 8/22/2022 62225 BLDG MAINT SVCS LOCK FOR COLLECTOR'S OFFICE
ADMIN SVCS/FAC MGMT UNITED STATES FIRE PRO IL 60045-4542 2,052.00$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE SYSTEM INSPECTION MULTIPLE BUILDINGS
ADMIN SVCS/FAC MGMT UNITED STATES FIRE PRO IL 60045-4542 2,966.00$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL BATTERY REPLACEMENT FOR SAFETY DEVICES
ADMIN SVCS/FAC MGMT UNITED STATES FIRE PRO IL 60045-4542 2,178.48$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL EMERGENCY DEVICE BATTERY REPLACEMENT
ADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 13.98$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL FILTERS
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 797.14$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL BOILER REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 104.71$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL STEP LADDER AND HOOKS FOR VAN
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 40.92$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL PAINTING WASHROOM
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 32.75$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL PAINTING WASHROOM
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 814.55$ 8/22/2022 65085 MINOR EQUIP & TOOLS TOOLS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 111.28$ 8/22/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR NEW POSITION
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 1,500.00$ 8/22/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR NEW EMPLOYEE
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 54.41$ 8/22/2022 62245 OTHER EQMT MAINTENANCE LIGHTING UPGRADE
ADMIN SVCS/FAC MGMT WWW.SUPERBRIGHTLEDS.CO MO 63045 78.93$ 8/22/2022 62240 AUTOMOTIVE EQMP MAINT PARTS FOR 609T
ADMIN SVCS/FAC MGMT CHEMSEARCH TX 75062 144.50$ 8/22/2022 62225 BLDG MAINT SVCS PLUMBING CHEMICALS
ADMIN SVCS/FAC MGMT CHEMSEARCH TX 75062 132.00$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL PLUMBING CHEMICALS
ADMIN SVCS/FAC MGMT CHEMSEARCH TX 75062 132.00$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL PLUMBING CHEMICALS
ADMIN SVCS/FAC MGMT CHEMSEARCH TX 75062 144.50$ 8/22/2022 65050 BUILDING MAINTENANCE MATERIAL PLUMBING CHEMICALS
ADMIN SVCS/FAC MGMT SQ COFFEE LAB & ROAST IL 60201 11.49$ 8/23/2022 65025 FOOD STAFF MEETING
ADMIN SVCS/FAC MGMT HARBOR FREIGHT TOOLS 4 IL 60707 356.63$ 8/23/2022 65085 MINOR EQUIP & TOOLS TOOLS
ADMIN SVCS/FAC MGMT CHICAGO FILTER SUPPLY IL 60007 51.62$ 8/24/2022 65050 BUILDING MAINTENANCE MATERIAL AIR FILTERS
ADMIN SVCS/FAC MGMT CHICAGO FILTER SUPPLY IL 60007 1,500.00$ 8/24/2022 65050 BUILDING MAINTENANCE MATERIAL AIR FILTERS
ADMIN SVCS/FAC MGMT CHICAGO FILTER SUPPLY IL 60007 1,500.00$ 8/24/2022 65050 BUILDING MAINTENANCE MATERIAL AIR FILTERS
ADMIN SVCS/FAC MGMT CHICAGO FILTER SUPPLY IL 60007 1,500.00$ 8/24/2022 65050 BUILDING MAINTENANCE MATERIAL FILTERS
ADMIN SVCS/FAC MGMT CHICAGO FILTER SUPPLY IL 60007 1,500.00$ 8/24/2022 65050 BUILDING MAINTENANCE MATERIAL FILTERS
ADMIN SVCS/FAC MGMT OAK SERVICES COMPANY IL 60081 180.25$ 8/24/2022 65050 BUILDING MAINTENANCE MATERIAL BOILER VACUUM KIT
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 17.72$ 8/24/2022 65050 BUILDING MAINTENANCE MATERIAL PAINTING WASHROOM
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 15.88$ 8/24/2022 62245 OTHER EQMT MAINTENANCE INDUSTRIAL WIPES
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 275.01$ 8/24/2022 65085 MINOR EQUIP & TOOLS TOOLS
ADMIN SVCS/FAC MGMT FRESH THYME #101 IL 60056 102.23$ 8/25/2022 65025 FOOD DRY ICE FOR CITY MANAGER EVENT
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 104.40$ 8/25/2022 65050 BUILDING MAINTENANCE MATERIAL BOILER REPAIR
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 892.50$ 8/25/2022 62245 OTHER EQMT MAINTENANCE LIGHTING UPGARDE
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 1,113.50$ 8/25/2022 62245 OTHER EQMT MAINTENANCE LIGHTING UPGRADE
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 1,395.00$ 8/25/2022 62245 OTHER EQMT MAINTENANCE LIGHTING UPGRADE
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 1,453.00$ 8/25/2022 62245 OTHER EQMT MAINTENANCE LIGHTING UPRADE
October 10, 2022 Page 2 of 12Page 29 of 39A1.Page 89 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/FAC MGMT JC LICHT - 1252 - EVAN IL 60201 42.13$ 8/25/2022 65050 BUILDING MAINTENANCE MATERIAL FLOOR SEALER
ADMIN SVCS/FAC MGMT SHERWIN WILLIAMS 70370 IL 60201 81.31$ 8/25/2022 65050 BUILDING MAINTENANCE MATERIAL PAINT STRIPPER
ADMIN SVCS/FAC MGMT THE UPS STORE 1037 IL 60202 30.48$ 8/25/2022 65060 MATERIALS TO MAINTAIN AUTOSL MAILING OIL SAMPLE AND RETURN OF PARTS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 268.84$ 8/25/2022 65050 BUILDING MAINTENANCE MATERIAL BOILER CLEANING MATERIAL
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 80.21$ 8/25/2022 65050 BUILDING MAINTENANCE MATERIAL LED LIGHT INSTALL\
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 29.44$ 8/25/2022 65050 BUILDING MAINTENANCE MATERIAL METER COVERS
ADMIN SVCS/FAC MGMT CHEMSEARCH TX 75062 528.00$ 8/25/2022 65050 BUILDING MAINTENANCE MATERIAL PLUMBING CHEMICALS
ADMIN SVCS/HUMAN RES YOURMEMBER-CAREERS FL 33702 249.00$ 7/26/2022 62512 RECRUITMENT LIBRARY POSTING
ADMIN SVCS/HUMAN RES NEOGOV CA 90245 199.00$ 7/26/2022 62512 RECRUITMENT LIBRARY JOB POSTING
ADMIN SVCS/HUMAN RES FMCSA D&A CLEARINGHOUS DC 20590 250.00$ 7/29/2022 65125 OTHER COMMODITIES CDL CHECKS
ADMIN SVCS/HUMAN RES USPS PO 1672960076 IL 60077 7.85$ 7/29/2022 62275 POSTAGE CHARGEBACKS 2ND Q 941 POSTAGE
ADMIN SVCS/HUMAN RES YOURMEMBER-CAREERS FL 33702 249.00$ 8/1/2022 62512 RECRUITMENT LIBRARY POSTING
ADMIN SVCS/HUMAN RES TRUEWORK CA 94111 (39.95)$ 8/1/2022 62512 RECRUITMENT VOE
ADMIN SVCS/HUMAN RES ASSOCIATIO THE NRPA C MD 21013 299.00$ 8/8/2022 62512 RECRUITMENT LIBRARY RECRUITMENT
ADMIN SVCS/HUMAN RES ILIPRA.ORG IL 60304 180.00$ 8/8/2022 62512 RECRUITMENT PRCS JOB POSTING
ADMIN SVCS/HUMAN RES EAGLE RIDGE RESORT & S IL 61036 180.06$ 8/10/2022 62295 TRAINING & TRAVEL HR CONFERENCE
ADMIN SVCS/HUMAN RES LABORLAW FL 33020 579.52$ 8/11/2022 65125 OTHER COMMODITIES LABOR LAW POSTERS
ADMIN SVCS/HUMAN RES IN THE BLUE LINE IL 60048-3227 298.00$ 8/17/2022 62512 RECRUITMENT POLICE RECRUITMENT
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 91.94$ 8/23/2022 62512 RECRUITMENT VOE
ADMIN SVCS/HUMAN RES IN TALEVATION, LLC. IN 46074-7802 1,290.00$ 8/25/2022 65125 OTHER COMMODITIES TESTING MATERIALS
ADMIN SVCS/HUMAN RES IN TALEVATION, LLC. IN 46074-7802 1,290.00$ 8/25/2022 65125 OTHER COMMODITIES TESTING MATERIALS
ADMIN SVCS/HUMAN RES ILIPRA.ORG IL 60304 180.00$ 8/25/2022 62295 TRAINING & TRAVEL HR CONFERENCE
ADMIN SVCS/HUMAN RES APWA - WORK ZONE MO 64105 375.00$ 8/25/2022 62295 TRAINING & TRAVEL JOB POSTING
ADMIN SVCS/INFO SYS KNACK.COM NJ 08833 79.00$ 7/28/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 116.85$ 7/28/2022 62341 INTERNET SOLUTION PROVIDERS COMCAST BUSINESS ISP SERVICE - HOWARD STREET THEATRE
ADMIN SVCS/INFO SYS HELLOSIGN MONTHLY CA 94158 100.00$ 7/28/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 1,171.75$ 7/29/2022 65618 SECURITY CAMERA SUPPLIES IP SECURITY CAMERAS
ADMIN SVCS/INFO SYS ALLIED ELECTRONICS INC TX 76118 2,123.29$ 7/29/2022 65618 SECURITY CAMERA SUPPLIES INDUSTRAL ETHERNET SWITCH - HARLEY CLARKE MANSION
ADMIN SVCS/INFO SYS ALLIED ELECTRONICS INC TX 76118 1,906.16$ 7/29/2022 65618 SECURITY CAMERA SUPPLIES INDUSTRIAL ETHERNET SWITCH - JAMES PARK
ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 44.10$ 7/29/2022 65615 INFRASTRUCTURE SUPPLIES CABLE FOR NEW TAPE LIBRARY
ADMIN SVCS/INFO SYS SP TAPE4BACKUP_K&F CA 94506 1,330.00$ 7/29/2022 62250 COMPUTER EQUIPMENT MAINT BACKUP TAPES
ADMIN SVCS/INFO SYS TYCONSYSTEMS.COM UT 84065 246.67$ 8/1/2022 65615 INFRASTRUCTURE SUPPLIES POE INJECTOR FOR BARTZ
ADMIN SVCS/INFO SYS ADOBE 800-833-6687 CA 95110 15.93$ 8/1/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MSFT E0400JFBDC WA 98052 421.94$ 8/1/2022 62341 INTERNET SOLUTION PROVIDERS AZURE SUBSCRIPTION
ADMIN SVCS/INFO SYS UPS 1Z2T1NH30320002215 GA 30328 28.70$ 8/2/2022 62250 COMPUTER EQUIPMENT MAINT SHIPPING CHARGES
ADMIN SVCS/INFO SYS MSFT E0400JEYC7 WA 98052 125.00$ 8/2/2022 62341 INTERNET SOLUTION PROVIDERS AZURE SUPPORT
ADMIN SVCS/INFO SYS LUCIDCHART.COM/CHARGE UT 84095 9.95$ 8/3/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS CDW GOVT #BV55861 IL 60061 65.08$ 8/4/2022 65618 SECURITY CAMERA SUPPLIES CRADLEPOINT NETCLOUD LICENSES
ADMIN SVCS/INFO SYS COEO SOLUTIONS, LLC IL 60515 2,609.32$ 8/5/2022 64505 TELECOMMUNICATIONS VOIP CIRCUITS
ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 1,171.75$ 8/8/2022 65618 SECURITY CAMERA SUPPLIES IP SECURITY CAMERAS 360S
ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85260 63.51$ 8/8/2022 62341 INTERNET SOLUTION PROVIDERS
ANNUAL DOMAIN RENEWAL -
EVANSTONPOLICEANDFIREFOUNDATION.ORG
ADMIN SVCS/INFO SYS ADOBE ACROPRO SUBS CA 95110 15.93$ 8/9/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS INTUIT TSHEETS CA 94043 188.00$ 8/10/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ADOBE ACROPRO SUBS CA 95110 15.93$ 8/11/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS PAYPAL 3CMA DC 20041 605.00$ 8/12/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85284 63.51$ 8/12/2022 62341 INTERNET SOLUTION PROVIDERS EVANSTONARTSBUZZ DOMAIN RENEWAL
ADMIN SVCS/INFO SYS UNITED 01624291282364 TX 77002 558.70$ 8/15/2022 62295 TRAINING & TRAVEL TRAVEL EXPENSE
ADMIN SVCS/INFO SYS ZENDESK - US CA 94103 500.00$ 8/15/2022 64505 TELECOMMUNICATIONS ZENDESK TALK
ADMIN SVCS/INFO SYS COURTYARD LLOYD OR 97232 406.28$ 8/15/2022 62295 TRAINING & TRAVEL TRAVEL EXPENSE
ADMIN SVCS/INFO SYS DASTON CORPORATION VA 20176 140.00$ 8/16/2022 62236 SOFTWARE MAINTENANCE 50 GOOGLE ARCHIVE LICENSES
ADMIN SVCS/INFO SYS DROPBOX XBCTLCR8PVWT CA 94107 19.99$ 8/16/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 2,370.87$ 8/17/2022 65618 SECURITY CAMERA SUPPLIES EPD HIKVISION PTZ DOME CAMERA
ADMIN SVCS/INFO SYS BARNES&NOBLE.COM NY 11590 32.16$ 8/18/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ASANA.COM CA 94107 1,349.00$ 8/18/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MSFT E0200J1ORF,E020 WA 98052 36.40$ 8/18/2022 65615 INFRASTRUCTURE SUPPLIES OFFICE 365 ACCOUNT FOR TESTING
ADMIN SVCS/INFO SYS ICMA ONLINE DC 20002 1,400.00$ 8/19/2022 62295 TRAINING & TRAVEL TRAINING EXPENSE
ADMIN SVCS/INFO SYS ICMA ONLINE DC 20002 645.00$ 8/19/2022 62295 TRAINING & TRAVEL TRAINING EXPENSE
ADMIN SVCS/INFO SYS CITRIX SYSTEMS, INC. FL 33309 11.00$ 8/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ISC2 FL 33759 465.00$ 8/19/2022 62295 TRAINING & TRAVEL VIRTUAL CONFERENCE REGISTRATION FEE
ADMIN SVCS/INFO SYS GOOGLE SVCSGNS.3356-32 CA 94043 10.00$ 8/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ZOOM.US 888-799-9666 CA 95113 1,005.69$ 8/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ICMA ONLINE DC 20002 149.00$ 8/22/2022 62295 TRAINING & TRAVEL TRAINING EXPENSE
ADMIN SVCS/INFO SYS IN CITYFRONT INNOVATI TX 76092-1598 136.80$ 8/22/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS HELLOFAX MONTHLY CA 94158 174.78$ 8/22/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MSFT E0200JT6TQ WA 98052 18.20$ 8/22/2022 65615 INFRASTRUCTURE SUPPLIES OFFICE 365 ACCOUNT FOR TESTING
ADMIN SVCS/INFO SYS DOCUSIGN WA 98101 120.00$ 8/22/2022 62341 INTERNET SOLUTION PROVIDERS ESIGN SERVICE
ADMIN SVCS/INFO SYS HELLOSIGN MONTHLY CA 94158 60.00$ 8/24/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS CDW GOVT #CH63185 IL 60061 451.96$ 8/25/2022 62340 IS SUPPORT FEES ADOBE PREMIER PRO SUBSCRIPTIONS
ADMIN SVCS/PARKING WPY ILLINOIS PUBLIC EM IL 60018 597.00$ 8/10/2022 62295 TRAINING & TRAVEL TRAINING FOR (3) SUPERVISORS.
CITY MGR OFFICE HUNAN STAR IL 60203 48.72$ 7/28/2022 65025 FOOD MSYEP STAFF LUNCH AND LEARN
CITY MGR OFFICE ZOOM.US 888-799-9666 CA 95113 239.90$ 8/10/2022 62490 OTHER PROGRAM COSTS INVOICE FOR ZOOM IACCOUNT
CMO/CITY COUNCIL LOU MALNATIS - EVANSTO IL 60201 188.71$ 7/26/2022 65025 FOOD DINNER FOR 7/25/2022 COUNCIL MEETING
CMO/CITY COUNCIL CALENDLY GA 30002 96.00$ 8/1/2022 65515 OTHER IMPROVEMENTS INVOICE 2763312 ESSENTIALS YEARLY FEE MAYOR'S OFFICE
CMO/CITY COUNCIL CALENDLY GA 30002 48.00$ 8/1/2022 65515 OTHER IMPROVEMENTS
INVOICE 2763318 PROFESSIONAL YEARLY PRORATED CHARGE
MAYOR'S OFFICE
October 10, 2022 Page 3 of 12Page 30 of 39A1.Page 90 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
CMO/CITY COUNCIL POTBELLY #5 IL 60201 227.50$ 8/3/2022 65025 FOOD DINNER FOR 8/1/22 RULES COMMITTEE MEETING
CMO/CITY COUNCIL JIMMY JOHNS - 0562 IL 60202 151.84$ 8/9/2022 65025 FOOD DINNER FOR 8/8/2022 CITY COUNCIL MEETING
CMO/CITY COUNCIL THE COPY ROOM, INC IL 60201 262.50$ 8/15/2022 62210 AUDITING PRINT APPLICATIONS FOR GUARANTEED INCOME
CMO/CITY COUNCIL THE COPY ROOM, INC IL 60201 280.25$ 8/17/2022 62210 AUDITING PRINT APPLICATIONS FOR GUARANTEED INCOME
CMO/CITY COUNCIL ICMA ONLINE DC 20002 550.00$ 8/18/2022 62295 TRAINING & TRAVEL ICMA SEPT. 2022 CONF. REGISTRATION - BURNS
CMO/CITY COUNCIL ICMA ONLINE DC 20002 200.00$ 8/18/2022 62360 MEMBERSHIP DUES ICMA 2022 MEMBERSHIP DUES - BURNS
CMO/CITY COUNCIL ICMA ONLINE DC 20002 149.00$ 8/18/2022 62295 TRAINING & TRAVEL ICMA SEPT. 2022 CONF. REGISTRATION - PRATT
CMO/CITY COUNCIL ICMA ONLINE DC 20002 101.00$ 8/19/2022 62295 TRAINING & TRAVEL ICMA SEPT. 2022 CONF. REGISTRATION - PRATT
CMO/CITY COUNCIL IL MUNICIPAL LEAGUE IL 62701 330.00$ 8/19/2022 62295 TRAINING & TRAVEL IML SEPT. 2022 CONF. REGISTRATION - RIVERA
CMO/COM ENGAGEMENT THEBULLETIN.IO IL 60611 600.00$ 8/15/2022 62205 ADVERTISING
DIGITAL BULLETIN BOARD ADVERTISING FOR 6 MONTHS IN SELECT
EVANSTON RENTAL BUILDINGS.
CMO/COM ENGAGEMENT CANVA I03519-15670494 DE 19934 87.49$ 8/22/2022 62490 OTHER PROGRAM COSTS
STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO,
HEALTH AND PARKS & REC PROMO MATERIALS.
CMO/FINANCE GOVERNMENT FINANCE OFF IL 60601 610.00$ 7/26/2022 62360 MEMBERSHIP DUES GFOA AWARD
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 16.59$ 8/1/2022 62145 ENGINEERING SERVICES
AD NOTICE RFP 22-42 LADD CANOE LAUNCH PROJECT # 520009 PUBLIC
CANOE LAUNCH STUDY
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 370.62$ 8/1/2022 65015 CHEMICALS/ SALT AD NOTICE BID #22-54 WATER TREATMENT CHEMICALS
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 16.60$ 8/8/2022 62205 ADVERTISING AD NOTICE RFP 22-53 MATERIAL TESTING
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 110.88$ 8/8/2022 65515 OTHER IMPROVEMENTS
AD NOTICE BID 22-55 BUTLER & TWIGGS ELECTRICAL IMPROVEMENT
PROJ # 522011 - 2022 PICNIC SHELTER ELECT
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 17.45$ 8/16/2022 65515 OTHER IMPROVEMENTS AD NOTICE BID 22-56 SEWER INSPECTION, 24" DIAMETER & LARGER
CMO/FINANCE DAILY HERALD ONLINE IL 60005 16.00$ 8/22/2022 65010 BOOKS, PUBLICATIONS, MAPS DIGITAL SUBCRITION CHARGE
CMO/FINANCE ILLINOIS GOVERNMENT FI IL 60137 60.00$ 8/22/2022 62295 TRAINING & TRAVEL IGFOA CONFERENCE
CMO/FINANCE ILLINOIS GOVERNMENT FI IL 60137 350.00$ 8/22/2022 62295 TRAINING & TRAVEL IGFOA CONFERENCE
COMM ECON DEV HOPCAT EAST LANSING MI 48823 27.27$ 7/29/2022 65025 FOOD MEAL AT BIG TEN CITY MANAGERS CONFERENCE IN EAST LANSING
COMM ECON DEV EB IACE-QUARTERLY TRA CA 94105 350.00$ 7/29/2022 62295 TRAINING & TRAVEL IACE SEPTEMBER TRAINING FOR ALL INSPECTORS
COMM ECON DEV ITR WESTPOINT TOLLS IN 46514 3.50$ 8/1/2022 62295 TRAINING & TRAVEL
TOLL DRIVING / RETURN FROM EAST LANSING CITY MANAGER
CONFERENCE
COMM ECON DEV EAST LANSING PARKING L MI 48823 24.00$ 8/1/2022 62295 TRAINING & TRAVEL
PARKING FOR BIG TEN CITY MANAGER CONFERENCE EAST LANSING
MI
COMM ECON DEV GRADUATE EAST LANSING MI 48823 336.30$ 8/1/2022 62295 TRAINING & TRAVEL HOTEL FOR BIG 10 CITY MANAGER'S CONFERENCE IN EAST LANSING
COMM ECON DEV GRADUATE EAST LANSING MI 48823 4.18$ 8/1/2022 65025 FOOD COFFEE AT BIG TEN CITY MANAGER CONFERENCE
COMM ECON DEV THE PEANUT BARREL MI 488230000 12.86$ 8/1/2022 65025 FOOD LUNCH/MEAL AT BIG 10 CITY MANAGER'S CONFERENCE EAST LANSING
COMM ECON DEV SHELL OIL 57444176606 IL 60202 45.18$ 8/1/2022 62295 TRAINING & TRAVEL
FUEL FOR RENTAL CAR FOR TRAVEL TO EAST LANSING FOR BIG 10
CITY MANAGERS CONFERENCE
COMM ECON DEV INTL CODE COUNCIL INC IL 60478 207.00$ 8/1/2022 62295 TRAINING & TRAVEL ICC STUDY COURSES FOR CBO (CERTIFIED BUILDING OFFICIAL)
COMM ECON DEV SKYWAY CONCESSIONS IL 60617 5.90$ 8/1/2022 62295 TRAINING & TRAVEL
SKYWAY TOLL RETURNING FROM EAST LANSING BIG TEN CITY
MANAGER CONFERENCE
COMM ECON DEV TRIBUNE PUBLISHING COM IL 60654 104.03$ 8/2/2022 62205 ADVERTISING
CHICAGO TRIBUNE AD FOR LAND USE COMMISSION MEETING ON
08/24/2022
COMM ECON DEV SECRETARY OF STATE OK 73103 5.20$ 8/2/2022 62659 ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS
PROPERTY RESEARCH - NEW ORRINGTON HOTEL BUYER - OKLAHOMA
SEC OF STATE LLC INFO
COMM ECON DEV GRAINGER IL 60045-5202 688.90$ 8/4/2022 65085 MINOR EQUIP & TOOLS
SAFETY EQUIPMENT FOR BUILDING & PROPERTY MAINTENANCE
INSPECTORS
COMM ECON DEV SKILLPATH / NATIONAL KS 66202 358.00$ 8/12/2022 62295 TRAINING & TRAVEL SKILLPATH TRAINING FOR HENRY SONN.
FIRE DEPARTMENT HAROLDS TRUE VALUE HD IL 60201 26.77$ 7/26/2022 65095 OFFICE SUPPLIES HAROLD'S HARDWARE. SUPPLIES FOR STATION 5. 7/18/2022. FOCHS.
FIRE DEPARTMENT CHICAGO TRIBUNE SUBS IL 60611 9.00$ 7/27/2022 65010 BOOKS, PUBLICATIONS, MAPS CHICAGO TRIBUNE. SUBSCRIPTION FOR EFD. 7/26/2022. KULL
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 51.94$ 7/29/2022 65085 MINOR EQUIP & TOOLS HOME DEPOT. BITS FOR TRUCK TOOLS. 7/27/2022. MUNO
FIRE DEPARTMENT TAPEDEPOT.COM FL 33166 43.19$ 8/1/2022 65095 OFFICE SUPPLIES TAPE DEPOT. GAFFER TAPE. 7/29/2022. MUNO
FIRE DEPARTMENT WHEEL & SPROCKET - EV IL 60201 87.98$ 8/1/2022 65095 OFFICE SUPPLIES WHEEL & SPROCKET. PARTS TO MAKE GRIP HANDLE. 7/29/2022. MUNO
FIRE DEPARTMENT STATE CHEMIC STATE CHE OH 44124 277.50$ 8/3/2022 65040 JANITORIAL SUPPLIES
STATE CHEMICAL SOLUTIONS. JANITORIAL SUPPLIES FOR STATION 3.
8/2/2022. CASEY
FIRE DEPARTMENT TARGET 00032839 IL 60201 44.08$ 8/5/2022 65095 OFFICE SUPPLIES TARGET. CHARGIN CABLE FOR IPAD ON A21. 8/4/2022. MUNO
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 174.04$ 8/5/2022 65095 OFFICE SUPPLIES HOME DEPOT. SUPPLIES FOR STATION 1. 8/3/2022. SMRHA.
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 342.04$ 8/8/2022 65095 OFFICE SUPPLIES
HOME DEPOT. SUPPLIES FOR FPB TRAILER. 8/5/2022. YEE (VAN
DORPE)
FIRE DEPARTMENT SAMSCLUB.COM AR 72712 352.36$ 8/8/2022 65040 JANITORIAL SUPPLIES SAM'S CLUB. SUPPLIES FOR STATION 3. 8/4/2022. CASEY.
FIRE DEPARTMENT AMERICAN HEART SHOPCPR TX 75231 383.49$ 8/8/2022 65010 BOOKS, PUBLICATIONS, MAPS AHA. TRAINING MATERIALS. 8/5/2022. SMITH.
FIRE DEPARTMENT HAROLDS TRUE VALUE HD IL 60201 11.49$ 8/9/2022 65040 JANITORIAL SUPPLIES HAROLD'S HARDWARE. SUPPLIES FOR STATION 5. 8/5/2022. FOCHS.
FIRE DEPARTMENT SAMS CLUB #6444 IL 60202 857.98$ 8/11/2022 65095 OFFICE SUPPLIES
SAMS CLUB. FPB TRAILER GRANT SUPPLIES. 8/10/2022. YEE (VAN
DORPE)
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 (31.38)$ 8/11/2022 65095 OFFICE SUPPLIES
HOME DEPOT. FPB TRAILER GRANT SUPPLIES RETURN. 8/9/2022. YEE
(VAN DORPE)
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 11.11$ 8/11/2022 65095 OFFICE SUPPLIES
HOME DEPOT. FPB TRAILER GRANT SUPPLIES. 8/9/2022. YEE (VAN
DORPE)
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 24.97$ 8/11/2022 65095 OFFICE SUPPLIES
HOME DEPOT. FPB TRAILER GRANT SUPPLIES. 8/9/2022. YEE (VAN
DORPE)
FIRE DEPARTMENT FLIR COMMERCIAL SYSTEM NH 02451 495.00$ 8/15/2022 65090 SAFETY EQUIPMENT WS DARLEY. FLARES FOR VEHICLES. 8/12/2022. MUNO.
FIRE DEPARTMENT HARBOR FREIGHT TOOLS 7 IL 60714 35.25$ 8/16/2022 65095 OFFICE SUPPLIES
HARBOR FREIGHT. FPB TRAILER GRANT SUPPLIES. 8/15/2022. YEE
(VAN DORPE)
October 10, 2022 Page 4 of 12Page 31 of 39A1.Page 91 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
FIRE DEPARTMENT AMERICAN SCIENCE & SUR IL 60646 39.75$ 8/18/2022 65085 MINOR EQUIP & TOOLS AMERICAN SCIENCE SURPLUS. WIRE CUTTERS. 8/17/2022. MUNO.
FIRE DEPARTMENT AMERICAN HEART SHOPCPR TX 75231 162.50$ 8/18/2022 65010 BOOKS, PUBLICATIONS, MAPS AHA. TRAINING MATERIALS. 8/17/2022. SMITH.
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 (26.58)$ 8/19/2022 65095 OFFICE SUPPLIES
HOME DEPOT. FPB TRAILER GRANT SUPPLIES RETURN. 8/17/2022. YEE
(VAN DORPE)
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 124.84$ 8/19/2022 65095 OFFICE SUPPLIES HOME DEPOT. VEHICLE EQUIPMENT. 8/17/2022. SMITH.
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 127.45$ 8/25/2022 65095 OFFICE SUPPLIES HOME DEPOT. DRONE SUPPLIES. 8/23/2022. SMITH.
HEALTH/HUMAN SVCS SQ THE WOW FACTOR IL 60025 600.60$ 7/28/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT. COMMUNITY EVENT!
HEALTH/HUMAN SVCS SQ THE WOW FACTOR IL 60025 1,086.28$ 7/28/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT FOR COMMUNITY EVENT.
HEALTH/HUMAN SVCS FOOD4LESS #0558 IL 60202 17.05$ 7/28/2022 62490 OTHER PROGRAM COSTS GIBBS TEEN CENTER FOOD SUPPLY FOR YOUTH.
HEALTH/HUMAN SVCS SAMSCLUB #6444 IL 60202 206.38$ 7/28/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY COMMUNITY EVENT!
HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 99.87$ 7/28/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY FOOD SUPPLY.
HEALTH/HUMAN SVCS IN COREY BLESS PRODUC WY 82001-4531 450.00$ 7/28/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT- DJ FOR THE COMMUNITY EVENT.
HEALTH/HUMAN SVCS JEWEL OSCO 3465 IL 60076 200.00$ 7/29/2022 62490 OTHER PROGRAM COSTS VICTIM SERVICES
HEALTH/HUMAN SVCS PAPA JOHNS 5056 IL 60201 39.18$ 7/29/2022 62490 OTHER PROGRAM COSTS GIRLS GROUP FOR D65 FOOD SUPPLY
HEALTH/HUMAN SVCS DOLLARTREE IL 60202 95.00$ 7/29/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY GIFT BINGO GIVEAWAY FOR SENIORS!
HEALTH/HUMAN SVCS DOLLAR TREE IL 60659 67.51$ 7/29/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY GIFT BINGO GIVEAWAY FOR SENIORS!
HEALTH/HUMAN SVCS SQ THE WOW FACTOR IL 60025 655.20$ 8/1/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT. COMMUNITY EVENT
HEALTH/HUMAN SVCS SQ THE WOW FACTOR IL 60025 1,086.28$ 8/1/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT FOR COMMUNITY
HEALTH/HUMAN SVCS SQ THE WOW FACTOR IL 60025 733.20$ 8/1/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT FOR COMMUNITY EVENT.
HEALTH/HUMAN SVCS PANINOS PIZZA - EVANST IL 60202 42.69$ 8/1/2022 62490 OTHER PROGRAM COSTS TEEN CENTER FOOD SUPPLY FOR YOUTH
HEALTH/HUMAN SVCS PANINOS PIZZA - EVANST IL 60202 67.39$ 8/1/2022 62490 OTHER PROGRAM COSTS ROBERT CROWN DROP IN CENTER FOOD SUPPLY
HEALTH/HUMAN SVCS SAMSCLUB #6444 IL 60202 163.98$ 8/1/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY COMMUNITY EVENT!
HEALTH/HUMAN SVCS SQ THE WOW FACTOR IL 60026 1,159.60$ 8/2/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT FOR COMMUNITY EVENT.
HEALTH/HUMAN SVCS SAMS CLUB #6444 IL 60202 624.74$ 8/2/2022 62490 OTHER PROGRAM COSTS EXPENSE FOR BLOCK PARTY COMMUNITY EVENT!
HEALTH/HUMAN SVCS OCCUPATIONAL TRAINING IL 60527 450.00$ 8/2/2022 62295 TRAINING & TRAVEL LEAD RISK ASSESSOR TRAINING FOR VANDIT
HEALTH/HUMAN SVCS POLPRESS INC IL 60630 1,050.00$ 8/2/2022 62490 OTHER PROGRAM COSTS
MAYORS' SUMMER YOUTH EMPLOYMENT PAPERWORK AND
POSTERS/FLYERS.
HEALTH/HUMAN SVCS CVS/PHARMACY #08760 IL 60201 169.94$ 8/3/2022 62490 OTHER PROGRAM COSTS NATIONAL NIGHT OUT FOOD SUPPLY FOR SENIORS!
HEALTH/HUMAN SVCS SQ HAROLDS CHICKEN IL 60201 144.00$ 8/3/2022 62490 OTHER PROGRAM COSTS NATIONAL NIGHT OUT COMMUNITY FOOD SUPPLY EVENT.
HEALTH/HUMAN SVCS SQ HAROLDS CHICKEN IL 60201 17.00$ 8/3/2022 62490 OTHER PROGRAM COSTS
FOOD SUPPLY FOR THE NATIONAL NIGHT FOR THE FOSTER SENIOR
CLUB.
HEALTH/HUMAN SVCS TARGET 00009274 IL 60202 635.69$ 8/3/2022 62490 OTHER PROGRAM COSTS RAFFLE GIFTS FOR NATIONAL NIGHT OUT. COMMUNITY EVENT
HEALTH/HUMAN SVCS SQ HAROLDS CHICKEN IL 60605 48.00$ 8/3/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR COMMUNITY EVENT. NATIONAL NIGHT OUT!
HEALTH/HUMAN SVCS VWR INTERNATIONAL INC PA 19087 578.20$ 8/4/2022 62472 BEACH WATER TESTING EXP BEACH SUPPLIES
HEALTH/HUMAN SVCS ILLINOIS ENVIRONMENTAL IL 615479437 55.00$ 8/4/2022 62360 MEMBERSHIP DUES IEHA MEMBERSHIP RENEWAL FOR GREG
HEALTH/HUMAN SVCS OCCUPATIONAL TRAINING IL 60527 (450.00)$ 8/5/2022 62295 TRAINING & TRAVEL
REFUND FOR THE LEAD RISK ASSESSOR TRAINING FOR VANDIT. HE
ALREADY TOOK THE COURSE
HEALTH/HUMAN SVCS SPOTHERO 844-356-8054 IL 60603 25.90$ 8/5/2022 62490 OTHER PROGRAM COSTS PARKING FOR STAFF TRAINING!
HEALTH/HUMAN SVCS SPOTHERO 844-356-8054 IL 60603 25.90$ 8/5/2022 62490 OTHER PROGRAM COSTS PARKING FOR STAFF TRAINING.
HEALTH/HUMAN SVCS ENTERPRISE RENT-A-CAR IL 60202 1,935.65$ 8/8/2022 62490 OTHER PROGRAM COSTS
MSYEP PROGRAM SUMMER YOUTH VANS FOR THE COMMUNITY
MAINTENANCE TEAM.
HEALTH/HUMAN SVCS ENTERPRISE RENT-A-CAR IL 60202 1,935.65$ 8/8/2022 62490 OTHER PROGRAM COSTS
MSYEP PROGRAM SUMMER YOUTH VANS FOR THE COMMUNITY
MAINTENANCE TEAM.
HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 101.68$ 8/8/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR FIRST FRIDAY EVENT
HEALTH/HUMAN SVCS IN COREY BLESS PRODUC WY 82001-4531 450.00$ 8/8/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT- DJ FOR THE COMMUNITY EVENT.
HEALTH/HUMAN SVCS IN COREY BLESS PRODUC WY 82001-4531 600.00$ 8/10/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT- DJ FOR THE COMMUNITY EVENT.
HEALTH/HUMAN SVCS GOLDEN CORRAL 2538 IL 60031 624.50$ 8/11/2022 62490 OTHER PROGRAM COSTS END OF THE SUMMER YOUTH FIELD TRIP EVENT. FOOD SUPPLY!
HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6869 IL 60143 44.71$ 8/12/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES FOR PUBLIC HEALTH DIVISION STAFF
HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6869 IL 60143 45.85$ 8/12/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES FOR PUBLIC HEALTH STAFF
HEALTH/HUMAN SVCS FIVE BELOW 7058 IL 60202 30.60$ 8/12/2022 62490 OTHER PROGRAM COSTS EXPENSE FOR BLOCK PARTY COMMUNITY EVENT!
HEALTH/HUMAN SVCS SQ FRESH PRINTS OF EV IL 60202 132.05$ 8/12/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY T-SHIRTS FOR THE COMMUNITY.
HEALTH/HUMAN SVCS SQ FRESH PRINTS OF EV IL 60202 158.65$ 8/12/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY T-SHIRTS FOR THE COMMUNITY.
HEALTH/HUMAN SVCS SQ FRESH PRINTS OF EV IL 60202 655.50$ 8/12/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY SHIRTS FOR STAFF
HEALTH/HUMAN SVCS APHA ANNUAL MEETING DC 20001 370.00$ 8/15/2022 62295 TRAINING & TRAVEL STAFF ATTENDANCE TO APHA ANNUAL MEETING
HEALTH/HUMAN SVCS OFFICE DEPOT #1090 MN 55441 10.36$ 8/15/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES FOR PUBLIC HEALTH STAFF
HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6869 IL 60143 291.21$ 8/15/2022 65085 MINOR EQUIP & TOOLS SUPPLIES CART FOR RAT PROGRAM
HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6869 IL 60143 338.93$ 8/15/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES FOR PUBLIC HEALTH STAFF
HEALTH/HUMAN SVCS DOLLARTREE IL 60202 76.25$ 8/15/2022 62490 OTHER PROGRAM COSTS FIRST FRIDAY & BLOCK PARTY EVENT EQUIPMENT
HEALTH/HUMAN SVCS JEWEL OSCO 3487 IL 60202 48.93$ 8/15/2022 62490 OTHER PROGRAM COSTS GIBBS TEEN CENTER BIRTHDAY CELEBRATION.
HEALTH/HUMAN SVCS PANINOS PIZZA - EVANST IL 60202 211.19$ 8/15/2022 62490 OTHER PROGRAM COSTS ROBERT CROWN DROP IN CENTER FOOD SUPPLY
HEALTH/HUMAN SVCS GFS STORE #1917 IL 60714 78.97$ 8/15/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY FOOD SUPPLY.
HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6869 IL 60143 26.55$ 8/16/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES FOR STAFF IN ROOM 2200
HEALTH/HUMAN SVCS DOLLARTREE IL 60202 20.67$ 8/16/2022 62490 OTHER PROGRAM COSTS ACTIVITY SUPPLY FOR BOYS GROUP AT D65
HEALTH/HUMAN SVCS ENTERPRISE RENT-A-CAR IL 60202 861.50$ 8/16/2022 62490 OTHER PROGRAM COSTS
MSYEP PROGRAM SUMMER YOUTH VANS FOR THE COMMUNITY
MAINTENANCE TEAM.
HEALTH/HUMAN SVCS ENTERPRISE RENT-A-CAR IL 60202 861.50$ 8/16/2022 62490 OTHER PROGRAM COSTS
MSYEP PROGRAM SUMMER YOUTH VANS FOR THE COMMUNITY
MAINTENANCE TEAM.
HEALTH/HUMAN SVCS IN COREY BLESS PRODUC WY 82001-4531 600.00$ 8/16/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT- DJ FOR COMMUNITY EVENT
HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 260.90$ 8/17/2022 62490 OTHER PROGRAM COSTS
FAMILY GIVE AWAY GIFT CARDS FOR COMMUNITY EVENT. RAFFLE
WINNERS
HEALTH/HUMAN SVCS JEWEL OSCO 3428 IL 60202 76.39$ 8/17/2022 62490 OTHER PROGRAM COSTS EXPENSE FOR MOVIE FOR COMMUNITY EVENT!
HEALTH/HUMAN SVCS TARGET 00009274 IL 60202 59.98$ 8/17/2022 62490 OTHER PROGRAM COSTS MOVIE FOR COMMUNITY EVENT!
HEALTH/HUMAN SVCS CANVA I03515-26154265 DE 19934 12.95$ 8/18/2022 62490 OTHER PROGRAM COSTS MONTHLY SUBSCRIPTION
HEALTH/HUMAN SVCS TARGET.COM MN 55445 11.01$ 8/19/2022 62490 OTHER PROGRAM COSTS COMMUNITY BLOCK EVENTS ENTERTAINMENT.
HEALTH/HUMAN SVCS TARGET.COM MN 55445 8.49$ 8/22/2022 62490 OTHER PROGRAM COSTS COMMUNITY BLOCK EVENTS ENTERTAINMENT.
HEALTH/HUMAN SVCS TARGET.COM MN 55445 62.44$ 8/22/2022 62490 OTHER PROGRAM COSTS COMMUNITY BLOCK EVENTS ENTERTAINMENT.
October 10, 2022 Page 5 of 12Page 32 of 39A1.Page 92 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 692.63$ 8/22/2022 62490 OTHER PROGRAM COSTS RESIDENTS EMERGENCY SHELTER PLACEMENT.
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 772.78$ 8/22/2022 62490 OTHER PROGRAM COSTS RESIDENTS EMERGENCY SHELTER PLACEMENT.
HEALTH/HUMAN SVCS PAYPAL CHICKYSKITC CA 95131 528.41$ 8/22/2022 62490 OTHER PROGRAM COSTS STAFF LUNCHEON FOR COE STAFF END-OF-THE-YEAR CELEBRATION
HEALTH/HUMAN SVCS TARGET.COM MN 55445 13.16$ 8/23/2022 62490 OTHER PROGRAM COSTS COMMUNITY BLOCK EVENTS ENTERTAINMENT.
HEALTH/HUMAN SVCS IN COREY BLESS PRODUC WY 82001-4531 600.00$ 8/24/2022 62490 OTHER PROGRAM COSTS BLOCK PARTY ENTERTAINMENT FOR THE COMMUNITY EVENTS.
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 68.73$ 8/25/2022 62490 OTHER PROGRAM COSTS RESIDENTS EMERGENCY SHELTER PLACEMENT.
HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6869 IL 60143 (3.12)$ 8/25/2022 65095 OFFICE SUPPLIES TAX REIMBURSEMENT
HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6869 IL 60143 (3.20)$ 8/25/2022 65095 OFFICE SUPPLIES TAX REIMBURSEMENT
HEALTH/HUMAN SVCS JEWEL OSCO 3487 IL 60202 153.34$ 8/25/2022 62490 OTHER PROGRAM COSTS EXPENSE FOR BLOCK PARTY
HEALTH/HUMAN SVCS RESEARCH PRESS CO. IL 61822 46.69$ 8/25/2022 62490 OTHER PROGRAM COSTS
YOUTH GROUP CURRICULUM FOR GIRLS GROUP AT DISTRICT 65
SCHOOLS.
HEALTH/HUMAN SVCS 360TRAINING.COM INC TX 78746 99.00$ 8/25/2022 62295 TRAINING & TRAVEL FOOD MANAGER COURSE FOR ASHLEY MCILWEE
LEGAL DEPARTMENT FEDEX 92683820 TN 38116 33.22$ 8/4/2022 62315 POSTAGE FED EX MAILING FOR THE LAW DEPARTMENT
LEGAL DEPARTMENT COOK COUNTY RECORDER O IL 60602 6.50$ 8/4/2022 62345 COURT COST/LITIGATION MORTGAGE RECORDING
LEGAL DEPARTMENT ILEFILE 018942598-1 IL 60602 107.00$ 8/4/2022 62345 COURT COST/LITIGATION FILING FOR COURT
LEGAL DEPARTMENT ILEFILE 018942598-1 TX 75024 3.09$ 8/4/2022 62345 COURT COST/LITIGATION SERVICE FEE FOR COURT FILING
LEGAL DEPARTMENT STACKED AND FOLDED-EVA IL 60201 47.70$ 8/15/2022 65095 OFFICE SUPPLIES GOING AWAY LUNCH FOR LAW STAFF MEMBER
LEGAL DEPARTMENT ALASKA A 0272308045717 WA 98168 517.21$ 8/15/2022 62295 TRAINING & TRAVEL ICMLA ANNUAL CONFERENCE AIRFARE - BRIAN GEORGE
LEGAL DEPARTMENT ILEFILE 019162059-0 IL 60602 95.00$ 8/22/2022 62345 COURT COST/LITIGATION FILING FEE FOR COURT
LEGAL DEPARTMENT ILEFILE 019162059-0 TX 75024 2.75$ 8/22/2022 62345 COURT COST/LITIGATION SERVICE FEE FOR FILING
POLICE DEPARTMENT THE DENGEOS - SKOKIE IL 60076 144.86$ 7/26/2022 65025 FOOD NORTAF INVESTIGATIONS (MEALS)
POLICE DEPARTMENT GOVERNMENT FINANCE OFF IL 60601 129.00$ 7/26/2022 65010 BOOKS, PUBLICATIONS, MAPS
GFOA 2022 GOVERNMENT ACCOUNTING AUDITING AND FINANCIAL
REPORTING
POLICE DEPARTMENT COMMERCIAL UAV EXPO ME 04101 270.00$ 7/27/2022 62295 TRAINING & TRAVEL DRONE OPERATOR TRAINING
POLICE DEPARTMENT PAYPAL ILLINOISHOM CA 95131 1,500.00$ 7/27/2022 62295 TRAINING & TRAVEL IL HOMICIDE INVESTIGATORS ASSOCIATION CONFERENCE 2022
POLICE DEPARTMENT ILACP IL 62701 150.00$ 7/28/2022 62295 TRAINING & TRAVEL IL CHIEF'S TRAFFIC SAFETY BREAKFAST
POLICE DEPARTMENT BESTBUYCOM806665625531 MN 55423 419.98$ 7/29/2022 65095 OFFICE SUPPLIES INVESTIGATIVE SERVICES SUPPLIES
POLICE DEPARTMENT CALIBRE PRESS IL 60137 378.00$ 7/29/2022 62295 TRAINING & TRAVEL TACTICAL LEADERSHIP SEMINAR
POLICE DEPARTMENT HARBOR FREIGHT TOOLS CA 91302 32.91$ 7/29/2022 65125 OTHER COMMODITIES PATROL SUPPLIES
POLICE DEPARTMENT TMOBILE LAW RELATION NJ 07054 150.00$ 8/2/2022 62490 OTHER PROGRAM COSTS INVESTIGATIVE SERVICES
POLICE DEPARTMENT IACP VA 22314 470.00$ 8/5/2022 62295 TRAINING & TRAVEL REGISTRATION FOR IACP CONFERENCE FOR DC WRIGHT
POLICE DEPARTMENT UNITED 01624275744641 TX 77002 253.18$ 8/5/2022 62295 TRAINING & TRAVEL AIRLINE TICKET FOR FLIGHT TO IACP CONFERENCE FOR DC WRIGHT
POLICE DEPARTMENT UBER TRIP CA 94105 27.99$ 8/5/2022 62490 OTHER PROGRAM COSTS RIDE TO SHELTER
POLICE DEPARTMENT IPSTA CONFERENCE IL 60544 175.00$ 8/9/2022 62295 TRAINING & TRAVEL ANNUAL PUBLIC SAFETY CONFERENCE
POLICE DEPARTMENT IPSTA CONFERENCE IL 60544 175.00$ 8/9/2022 62295 TRAINING & TRAVEL ANNUAL PUBLIC SAFETY CONFERENCE
POLICE DEPARTMENT IPSTA CONFERENCE IL 60544 175.00$ 8/9/2022 62295 TRAINING & TRAVEL ANNUAL PUBLIC SAFETY CONFERENCE
POLICE DEPARTMENT PANERA BREAD #600639 O IL 60091 225.27$ 8/11/2022 65025 FOOD POLICE CHIEF INTERVIEW PANEL BREAKFAST
POLICE DEPARTMENT 22 - EC - LOU MALNATIS IL 60201 361.31$ 8/11/2022 65025 FOOD POLICE CHIEF INTERVIEW DINNER
POLICE DEPARTMENT PANINOS PIZZA - EVANST IL 60202 293.05$ 8/12/2022 65025 FOOD POLICE CHIEF INTERVIEW PANEL LUNCH
POLICE DEPARTMENT WAVE - VLAN SOLUTIONS IL 60173 475.00$ 8/17/2022 62295 TRAINING & TRAVEL WE NEVER WALK ALONE - PEER SUPPORT TRAINING
POLICE DEPARTMENT HARBOR FREIGHT TOOLS CA 91302 (1.94)$ 8/19/2022 65125 OTHER COMMODITIES REFUND (SALES TAX)
POLICE DEPARTMENT HARBOR FREIGHT TOOLS CA 91302 (24.18)$ 8/19/2022 65125 OTHER COMMODITIES REFUND (SALES TAX)
POLICE DEPARTMENT CANVA I03519-13670783 DE 19934 12.99$ 8/22/2022 62360 MEMBERSHIP DUES SOFTWARE SUBSCRIPTION
PRCS/ADMINISTRATION NRPA CONFERENCE VA 20148 615.00$ 8/1/2022 62295 TRAINING & TRAVEL PURCHASE NRPA CONFERENCE
PRCS/ADMINISTRATION NRPA CONFERENCE VA 20148 615.00$ 8/1/2022 62295 TRAINING & TRAVEL PURCHASE NRPA CONFERENCE
PRCS/ADMINISTRATION WM SUPERCENTER #1998 IL 60076 347.25$ 8/3/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR MY CITY, OUR CITY 1ST FRIDAY EVENT
PRCS/ADMINISTRATION TARGET 00009274 IL 60202 149.99$ 8/3/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR MY CITY, OUR CITY 1ST FRIDAY EVENT
PRCS/ADMINISTRATION OFFICE DEPOT #510 IL 60201 13.99$ 8/4/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR TEEN CENTER
PRCS/ADMINISTRATION JENNIFERS EDIBLES INC IL 60201 120.00$ 8/5/2022 62490 OTHER PROGRAM COSTS MEAL FOR FOSTER SENIOR CLUB AT 1ST FRIDAY EVENT
PRCS/ADMINISTRATION BEST BUY 00003137 IL 60202 119.99$ 8/5/2022 62490 OTHER PROGRAM COSTS INTERVENTION ACTIVITY SUPPLIES FOR TEEN CENTER
PRCS/ADMINISTRATION JEWEL OSCO 3428 IL 60202 223.03$ 8/5/2022 62490 OTHER PROGRAM COSTS REFRESHMENTS FOR TOWNHALL MEETING WITH YOUTH
PRCS/ADMINISTRATION NRPA HOUSNG 800 906 42 TX 75093 169.98$ 8/5/2022 62295 TRAINING & TRAVEL PURCHASE NRPA HOUSNG 800 906 42
PRCS/ADMINISTRATION PAPA JOHNS 5056 IL 60201 308.96$ 8/8/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR SAFE SUMMER INITIATIVE COMMUNITY EVENT
PRCS/ADMINISTRATION DOLLARTREE IL 60202 73.75$ 8/8/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR MY CITY, OUR CITY 1S FRIDAY EVENT
PRCS/ADMINISTRATION ENTERPRISE RENT-A-CAR IL 60202 1,935.65$ 8/8/2022 62490 OTHER PROGRAM COSTS VAN RENTAL FOR MSYEP
PRCS/ADMINISTRATION JEWEL OSCO 3428 IL 60202 135.91$ 8/8/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR 1ST FRIDAY MY CITY, OUR CITY EVENT
PRCS/ADMINISTRATION TARGET 00009274 IL 60202 88.96$ 8/8/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR SAFE SUMMER INITIATIVE COMMUNITY EVENT
PRCS/ADMINISTRATION GFS STORE #1917 IL 60714 151.96$ 8/8/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR MY CITY, OUR CITY COMMUNITY EVENT
PRCS/ADMINISTRATION PAYPAL SIXFLAGSGRE NY 10169 3,291.89$ 8/10/2022 62490 OTHER PROGRAM COSTS SAFE SUMMER INITIATIVE ACTIVITY FOR YOUTH
PRCS/ADMINISTRATION POTBELLY #5 IL 60201 166.64$ 8/10/2022 62490 OTHER PROGRAM COSTS LUNCH FOR STAFF MEETING WITH FOSTER SENIOR CLUB
PRCS/ADMINISTRATION SQ THE WOW FACTOR IL 60610 1,159.60$ 8/10/2022 62490 OTHER PROGRAM COSTS ACTIVITY FOR SAFE SUMMER INITIATIVE COMMUNITY EVENT
PRCS/ADMINISTRATION SQ THE WOW FACTOR IL 60610 2,147.60$ 8/10/2022 62490 OTHER PROGRAM COSTS ACTIVITY FOR SAFE SUMMER INITIATIVE COMMUNITY EVENT
PRCS/ADMINISTRATION SQ THE WOW FACTOR IL 60610 1,096.16$ 8/10/2022 62490 OTHER PROGRAM COSTS COMMUNITY VIOLENCE PREVENTION ACTIVITY SUPPLIES
PRCS/ADMINISTRATION SWANK MOTION PICTURES MO 63127 435.00$ 8/10/2022 62490 OTHER PROGRAM COSTS
COMMUNITY VIOLENCE PREVENTION - LICENSE FOR ACTIVITY FOR
1ST FRIDAY EVENT
PRCS/ADMINISTRATION AMERICAN 0012448583511 TX 76155 650.20$ 8/10/2022 62295 TRAINING & TRAVEL PLANE TICKETS TO CONFERENCE
PRCS/ADMINISTRATION VALLI PRODUCE IL 60202 516.85$ 8/11/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR SAFE SUMMER INITIATIVE COMMUNITY EVENT
PRCS/ADMINISTRATION SQ THE WOW FACTOR IL 60025 1,096.16$ 8/15/2022 62490 OTHER PROGRAM COSTS ACTIVITY FOR SAFE SUMMER INITIATIVE COMMUNITY EVENT
PRCS/ADMINISTRATION WAL-MART #3725 IL 60714 137.26$ 8/15/2022 62490 OTHER PROGRAM COSTS INTERVENTION ACTIVITY SUPPLIES FOR TEEN CENTER
PRCS/ADMINISTRATION ENTERPRISE RENT-A-CAR IL 60202 861.50$ 8/16/2022 62490 OTHER PROGRAM COSTS VAN RENTAL FOR MYSEP
PRCS/ADMINISTRATION OTHER CREDITS - MISC FEE ADJUSTMENT - - (44.00)$ 8/19/2022 65090 SAFETY EQUIPMENT REVERSAL OF CHARGE
PRCS/ADMINISTRATION SQ THE WOW FACTOR IL 60025 371.80$ 8/19/2022 62490 OTHER PROGRAM COSTS ACTIVITY FOR SAFE SUMMER INITIATIVE COMMUNITY EVENT
PRCS/ADMINISTRATION SQ THE WOW FACTOR IL 60025 434.20$ 8/19/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR SAFE SUMMER INITIATIVE COMMUNITY EVENT
PRCS/ADMINISTRATION WHOLEFDS EVN 10076 IL 60201 14.55$ 8/19/2022 65025 FOOD SUPPLIES FOR STAFF LUNCHEON
October 10, 2022 Page 6 of 12Page 33 of 39A1.Page 93 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/ADMINISTRATION POTBELLY #5 IL 60201 180.42$ 8/22/2022 62490 OTHER PROGRAM COSTS LUNCH FOR STAFF TRAINING MEETING
PRCS/ADMINISTRATION GFS STORE #1917 IL 60714 71.57$ 8/22/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR SAFE SUMMER INITIATIVE COMMUNITY EVENT
PRCS/ADMINISTRATION WALGREENS #15066 IL 60076 14.99$ 8/24/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR TEEN CENTER
PRCS/ADMINISTRATION BEST BUY 00003137 IL 60202 255.40$ 8/24/2022 62490 OTHER PROGRAM COSTS INTERVENTION ACTIVITY SUPPLIES FOR TEEN CENTER
PRCS/CHAND NEWB CNTR FLAGHOUSE INC NJ 07604 30.56$ 8/16/2022 65110 REC PROGRAM SUPPLIES RECREATION SUPPLIES
PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 56.36$ 7/28/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR PROGRAM ANIMALS.
PRCS/ECOLOGY CNTR WM SUPERCENTER #1998 IL 60076 29.44$ 7/28/2022 65110 REC PROGRAM SUPPLIES SUMMER CAMP ACTIVITY AND CRAFT SUPPLIES
PRCS/ECOLOGY CNTR PETSMART # 0427 IL 60202 27.30$ 7/28/2022 62490 OTHER PROGRAM COSTS FOOD FOR PROGRAM ANIMALS
PRCS/ECOLOGY CNTR IL TOLLWAY-WEB IL 60515 62.10$ 7/29/2022 62507 FIELD TRIPS TOLL FEES FOR FIELD TRIPS
PRCS/ECOLOGY CNTR GFS STORE #1917 IL 60714 607.39$ 7/29/2022 65025 FOOD
SUMMER CAMP COOKOUT FOOD AND POST-CARE SNACKSSUMMER
CAMP STAFF SNACKS
PRCS/ECOLOGY CNTR THE HOME DEPOT PRO FL 322040000 54.24$ 8/1/2022 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 4.43$ 8/1/2022 62490 OTHER PROGRAM COSTS
ANIMAL CARE FOODSUMMER CAMP CRAFT SUPPLIES AND ICE FOR
BEACH DAY
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 19.08$ 8/1/2022 65025 FOOD SUMMER CAMP ICE FOR BEACH DAY AND FOOD FOR COOKOUT
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 18.46$ 8/1/2022 65110 REC PROGRAM SUPPLIES
ANIMAL CARE FOODSUMMER CAMP CRAFT SUPPLIES AND ICE FOR
BEACH DAY
PRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 44.99$ 8/3/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL FOOD
PRCS/ECOLOGY CNTR NRPA CONFERENCE VA 20148 615.00$ 8/4/2022 62295 TRAINING & TRAVEL NRPA CONFERERANCE REGISTRATION
PRCS/ECOLOGY CNTR THE HOME DEPOT PRO FL 322040000 697.38$ 8/5/2022 65040 JANITORIAL SUPPLIES PARKS AND LAKEFRONT CLEANING SUPPLIES
PRCS/ECOLOGY CNTR PARTY CITY 15 IL 60714 8.00$ 8/5/2022 65110 REC PROGRAM SUPPLIES TREASURE HUNT PROGRAM MATERIALS
PRCS/ECOLOGY CNTR PARTY CITY 15 IL 60714 12.00$ 8/5/2022 65110 REC PROGRAM SUPPLIES TREASURE HUNT PROGRAM S'MORES MATERIALS
PRCS/ECOLOGY CNTR WALMART.COM AA AR 72716 37.56$ 8/8/2022 65110 REC PROGRAM SUPPLIES
NAME TAGS FOR RECREATION PROGRAMS AND TREASURE HUNT
MATERIALS
PRCS/ECOLOGY CNTR UNITED 01624278172495 TX 77002 669.90$ 8/8/2022 62295 TRAINING & TRAVEL AIR FARE FOR NRPA CONFERANCE
PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 109.69$ 8/9/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL SUPPLIES
PRCS/ECOLOGY CNTR DADANT AMERICAN BEE J IL 62341 INTERNET SOLUTION PROVIDERS71.86$ 8/10/2022 62490 OTHER PROGRAM COSTS BEE KEEPING SUPPLIES
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 19.28$ 8/11/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL FOOD
PRCS/ECOLOGY CNTR PET SUPPLIES PLUS 4120 IL 60202 9.21$ 8/12/2022 62490 OTHER PROGRAM COSTS HEAT LAMP FOR ANIMALS
PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 53.96$ 8/15/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL FOOD & SUPPLIES
PRCS/ECOLOGY CNTR WM SUPERCENTER #1998 IL 60076 19.00$ 8/15/2022 65110 REC PROGRAM SUPPLIES BAIT FOR FREE ACCESS TO FISHING
PRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 44.99$ 8/15/2022 62490 OTHER PROGRAM COSTS PROGRAM ANIMAL FOOD
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 31.96$ 8/18/2022 65085 MINOR EQUIP & TOOLS GLOVES
PRCS/ECOLOGY CNTR WRISTBAND.COM WI 53151 90.16$ 8/22/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE SUPPLIES
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 0.97$ 8/22/2022 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIESBIRTHDAY PARTY PROGRAM SUPPLIES
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 13.84$ 8/22/2022 65110 REC PROGRAM SUPPLIES ANIMAL CARE SUPPLIESBIRTHDAY PARTY PROGRAM SUPPLIES
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 14.19$ 8/22/2022 62490 OTHER PROGRAM COSTS ANIMAL FOOD
PRCS/ECOLOGY CNTR THE HOME DEPOT PRO FL 322040000 11.43$ 8/24/2022 65040 JANITORIAL SUPPLIES TOLIET PAPER DISPENSOR
PRCS/ECOLOGY CNTR THE HOME DEPOT PRO FL 322040000 114.30$ 8/24/2022 65040 JANITORIAL SUPPLIES TOLIET PAPER DISPENSOR
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 14.41$ 8/24/2022 62490 OTHER PROGRAM COSTS ANIMAL FOOD
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 33.88$ 8/25/2022 65005 AGRI/BOTANICAL SUPPLIES COMMUNITY GARDEN SUPPLIES
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 62.46$ 8/25/2022 65005 AGRI/BOTANICAL SUPPLIES COMMUNITY GARDEN SUPPLIES
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 622.11$ 7/26/2022 65025 FOOD
SUMMER FOOD SERVICE PROGRAM BREAKFASTSPLIT PAYMENT
622.11 OF TOTAL 2622.11
PRCS/FLEETWOOD CNTR FIVE BELOW #7002 IL 60077 47.00$ 7/27/2022 65110 REC PROGRAM SUPPLIES GAMES AND SUPPLIES FOR COMMUNITY FAMILY LUAU NIGHT
PRCS/FLEETWOOD CNTR QUAD INDOOR SPORTS IL 60202 1,100.00$ 7/27/2022 62507 FIELD TRIPS SUMMER DISCOVERY CAMP FIELD TRIP
PRCS/FLEETWOOD CNTR PARTY CITY 15 IL 60714 606.41$ 7/27/2022 65110 REC PROGRAM SUPPLIES DECORATIONS AND SUPPLIES FOR COMMUNITY FAMILY LUAU NIGHT
PRCS/FLEETWOOD CNTR JOANN STORES #957 IL 44906 (9.99)$ 7/28/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME BUILDING MATERIALS
PRCS/FLEETWOOD CNTR URBAN AIR CRYSTAL LAKE IL 60014-6282 1,378.99$ 7/28/2022 62507 FIELD TRIPS SUMMER DISCOVERY CAMP FIELD TRIP
PRCS/FLEETWOOD CNTR TARGET 00032839 IL 60201 (19.99)$ 7/28/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR JCPENNEY 0972 IL 60714 (75.96)$ 7/28/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR OLD NAVY US 3070 IL 60714 (24.99)$ 7/28/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR KOHL CHILD MUSEUM IL 60026 441.00$ 7/29/2022 62507 FIELD TRIPS PRE SCHOOL FIELD TRIP
PRCS/FLEETWOOD CNTR MARSHALLS #0104 IL 60053 (14.99)$ 7/29/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR MARSHALLS #0104 IL 60053 (16.99)$ 7/29/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR MARSHALLS #0104 IL 60053 (19.99)$ 7/29/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR MARSHALLS #0104 IL 60053 (36.98)$ 7/29/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR 0726 FOREVER 21 IL 60077 (40.98)$ 7/29/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR A EAGLE OUTFTR00025239 IL 60077 (24.99)$ 7/29/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 1,000.00$ 8/1/2022 65025 FOOD SUMMER FOOD BREAKFAST
PRCS/FLEETWOOD CNTR THE TIKI TERRACE IL 60018 1,500.00$ 8/1/2022 65110 REC PROGRAM SUPPLIES SUMMER COMMUNITY FAMILY LUAU
PRCS/FLEETWOOD CNTR THE TIKI TERRACE IL 60018 1,500.00$ 8/1/2022 65110 REC PROGRAM SUPPLIES FAMILY LUAU
PRCS/FLEETWOOD CNTR THE TIKI TERRACE IL 60018 1,500.00$ 8/1/2022 65110 REC PROGRAM SUPPLIES FAMILY LUAU
PRCS/FLEETWOOD CNTR THE TIKI TERRACE IL 60018 1,293.00$ 8/1/2022 65110 REC PROGRAM SUPPLIES FAMILY LUAU NIGHT- TIKI TERRACE
PRCS/FLEETWOOD CNTR THE TIKI TERRACE IL 60018 1,500.00$ 8/1/2022 65110 REC PROGRAM SUPPLIES FAMILY LUAU NIGHT- TIKI TERRACE
PRCS/FLEETWOOD CNTR TJMAXX #0440 IL 60076 (12.00)$ 8/1/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR TJMAXX #0440 IL 60076 (22.00)$ 8/1/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR TJMAXX #0440 IL 60076 (76.96)$ 8/1/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR DSW OLD ORCHARD IL 60077 (55.11)$ 8/1/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR ZARA USA 3892 IL 60077 (22.99)$ 8/1/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR HOUSE OF RENTAL IL 60077-1201 333.50$ 8/1/2022 65110 REC PROGRAM SUPPLIES EQUIPMENT RENTAL FOR FAMILY LUAU NIGHT- REMAINING BALANCE
PRCS/FLEETWOOD CNTR FEDEX OFFIC36000036053 IL 60201 28.11$ 8/1/2022 62210 AUDITING PRODUCTION PROGRAMS
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 59.59$ 8/1/2022 65110 REC PROGRAM SUPPLIES SAND FOR PRIZE BOX AT THE FAMILY LUAU PROGRAM
PRCS/FLEETWOOD CNTR ADOBE INC CA 95110 23.88$ 8/1/2022 65110 REC PROGRAM SUPPLIES SOFTWARE UPDATE
October 10, 2022 Page 7 of 12Page 34 of 39A1.Page 94 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/FLEETWOOD CNTR SQ DANCE IS MY EVERYT IL 60201 900.00$ 8/2/2022 62490 OTHER PROGRAM COSTS SUMMER CAMP DANCE CLASSES
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 100.00$ 8/3/2022 65025 FOOD PAYMENT TO GFS LINE OF CREDIT
PRCS/FLEETWOOD CNTR FOOD4LESS #0558 IL 60202 3.01$ 8/4/2022 65110 REC PROGRAM SUPPLIES SKEWERS FOR SUMMER CAMP OUT S'MORES
PRCS/FLEETWOOD CNTR SAMS CLUB #6444 IL 60202 389.96$ 8/4/2022 65025 FOOD SUMMER CAMP SNACK
PRCS/FLEETWOOD CNTR DAVE & BUSTERS, INC. TX 75220 982.10$ 8/4/2022 62507 FIELD TRIPS DEPOSIT FOR SUMMER DISCOVERY CAMP FIELD TRIP
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 1,388.12$ 8/5/2022 65025 FOOD SUMMER FOOD SERVICE PROGRAM BREAKFAST
PRCS/FLEETWOOD CNTR NRPA HOUSNG 800 906 42 TX 75093 169.98$ 8/5/2022 62295 TRAINING & TRAVEL NRPA LODGING
PRCS/FLEETWOOD CNTR FEDEX OFFIC36000036053 IL 60201 25.64$ 8/8/2022 62210 AUDITING PRODUCTION PROGRAMS
PRCS/FLEETWOOD CNTR DOLLARTREE IL 60202 56.62$ 8/8/2022 65110 REC PROGRAM SUPPLIES SURVIVOR CAMP SUPPLIES
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 34.98$ 8/8/2022 65110 REC PROGRAM SUPPLIES FIRE LOG FOR SURVIVOR CAMP
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 6.98$ 8/9/2022 65110 REC PROGRAM SUPPLIES PRODUCTION SET MATERIALS
PRCS/FLEETWOOD CNTR OFFICE DEPOT #510 IL 60201 117.48$ 8/10/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES FOR FJCC
PRCS/FLEETWOOD CNTR DOLLARTREE IL 60202 46.25$ 8/10/2022 65110 REC PROGRAM SUPPLIES SUMMER DISCOVERY CAMP (MINI CAMP) CRAFT SUPPLIES
PRCS/FLEETWOOD CNTR GFS STORE #1917 IL 60714 370.56$ 8/10/2022 65025 FOOD BREAKFAST FOR THE SUMMER FOOD SERVICE PROGRAM
PRCS/FLEETWOOD CNTR D&B ROSEMONT 126 IL 60018 1,355.69$ 8/12/2022 62507 FIELD TRIPS MINI CAMP FIELD TRIP
PRCS/FLEETWOOD CNTR UNITED 01624290698940 TX 77002 443.85$ 8/12/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE
PRCS/FLEETWOOD CNTR UNITED 01699991023544 TX 77002 16.00$ 8/12/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE
PRCS/FLEETWOOD CNTR UNITED 01699991023555 TX 77002 16.00$ 8/12/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE
PRCS/FLEETWOOD CNTR RITE LOCK & SAFE IL 60076 15.00$ 8/15/2022 65040 JANITORIAL SUPPLIES NEW LIGHT KEY FOR GYM
PRCS/FLEETWOOD CNTR DAVIDS VACUUMS IL 60091 39.98$ 8/15/2022 65040 JANITORIAL SUPPLIES NEW PART FOR VACUUM
PRCS/FLEETWOOD CNTR GIORDANOS OF EVANSTON IL 60201 170.40$ 8/15/2022 65025 FOOD LUNCH PROVIDED FOR SUMMER STAFF
PRCS/FLEETWOOD CNTR SUBWAY 46614 IL 60201 197.36$ 8/15/2022 65025 FOOD LUNCH FOR PRESCHOOL SUMMER CAMP
PRCS/FLEETWOOD CNTR SUBWAY 46614 IL 60201 155.75$ 8/15/2022 65025 FOOD LUNCH FOR SUMMER FOOD SERVICE STAFF
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 24.87$ 8/15/2022 65040 JANITORIAL SUPPLIES DANCE STUDIO FLOOR CLEANER
PRCS/FLEETWOOD CNTR NETFLIX.COM CA 95032 16.26$ 8/15/2022 62511 ENTERTAIN/PERFORMER SERV ENTERTAINMENT/ STREAMING SERVICES
PRCS/FLEETWOOD CNTR PAYPAL IAMDJMOB CA 95131 1,175.00$ 8/15/2022 65110 REC PROGRAM SUPPLIES DJ SERVICE FOR SUMMER BASKETBALL IRONCLAD
PRCS/FLEETWOOD CNTR PAYPAL IAMDJMOB CA 95131 1,175.00$ 8/15/2022 65110 REC PROGRAM SUPPLIES DJ SERVICES FOR SUMMER BASKETBALL IRONCLAD
PRCS/FLEETWOOD CNTR JETS PIZZA IL-005 IL 60076 206.01$ 8/16/2022 65025 FOOD LUNCH FOR PRESCHOOL SUMMER CAMP
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 42.98$ 8/17/2022 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES FOR FLOOR MACHINE
PRCS/FLEETWOOD CNTR HOUSE OF RENTAL IL 60077-1201 507.91$ 8/22/2022 62375 RENTALS CONCERT RECEPTION RENTALS OF TENTS, TABLES, CHAIRS
PRCS/FLEETWOOD CNTR FEDEX OFFIC36000036053 IL 60201 41.99$ 8/22/2022 65110 REC PROGRAM SUPPLIES PRODUCTION PROGRAMS
PRCS/FLEETWOOD CNTR VALLI PRODUCE IL 60202 21.45$ 8/22/2022 65025 FOOD CONCERT RECEPTION REFRESHMENTS
PRCS/FLEETWOOD CNTR GFS STORE #1917 IL 60714 77.97$ 8/22/2022 65025 FOOD CONCERT RECEPTION REFRESHMENTS
PRCS/FLEETWOOD CNTR GFS STORE #1917 IL 60714 10.97$ 8/22/2022 65110 REC PROGRAM SUPPLIES CONCERT RECEPTION SERVING UTENSILS
PRCS/FLEETWOOD CNTR GFS STORE #1917 IL 60714 908.02$ 8/24/2022 65025 FOOD FOOD FOR AFTER SCHOOL PROGRAM MEALS
PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 76.36$ 7/27/2022 65110 REC PROGRAM SUPPLIES BEACH OFFICE TOOLS
PRCS/LEVY SEN CNTR DBC BLICK ART MATERIAL IL 61401 23.45$ 7/27/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR ART CLASS
PRCS/LEVY SEN CNTR NRPA CONFERENCE VA 20148 615.00$ 8/1/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE
PRCS/LEVY SEN CNTR NRPA CONFERENCE VA 20148 615.00$ 8/1/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE
PRCS/LEVY SEN CNTR WALGREENS #15364 IL 60202 35.74$ 8/1/2022 65110 REC PROGRAM SUPPLIES CAMP SUPPLIES
PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 19.96$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE SUPPLIES
PRCS/LEVY SEN CNTR PARKWHIZ, INC. IL 60661 29.07$ 8/2/2022 62507 FIELD TRIPS PARKING AT WHITE SOX STADIUM
PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 156.81$ 8/3/2022 65110 REC PROGRAM SUPPLIES BOAT REPAIRS
PRCS/LEVY SEN CNTR WALMART.COM AA AR 72716 327.99$ 8/3/2022 65110 REC PROGRAM SUPPLIES TUBING TUBES
PRCS/LEVY SEN CNTR AMERICAN 0012447176093 TX 76155 539.19$ 8/4/2022 62295 TRAINING & TRAVEL FLIGHT FOR NATIONAL CONFERENCE-A KELLOGG
PRCS/LEVY SEN CNTR AMERICAN 0012447176094 TX 76155 539.19$ 8/4/2022 62295 TRAINING & TRAVEL FLIGHT FOR NATIONAL CONFERENCE- T. CARTER
PRCS/LEVY SEN CNTR DOLLARTREE IL 60202 15.00$ 8/5/2022 65110 REC PROGRAM SUPPLIES CAMP SUPPLIES
PRCS/LEVY SEN CNTR JEWEL OSCO 3446 IL 60714 36.98$ 8/5/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SENIOR TRIP
PRCS/LEVY SEN CNTR WALMART.COM AA AR 72716 27.92$ 8/5/2022 65110 REC PROGRAM SUPPLIES PIRATE DAY AQUATIC CAMP
PRCS/LEVY SEN CNTR NRPA HOUSNG 800 906 42 TX 75093 169.98$ 8/5/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE HOTEL
PRCS/LEVY SEN CNTR NRPA HOUSNG 800 906 42 TX 75093 169.98$ 8/5/2022 62295 TRAINING & TRAVEL CONFERENCE HOTEL
PRCS/LEVY SEN CNTR 22 - EC - LOU MALNATIS IL 60201 126.58$ 8/8/2022 65025 FOOD FOOD FOR PROGRAM
PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 212.78$ 8/8/2022 65050 BUILDING MAINTENANCE MATERIAL SIGN MATERIALS, BEACH BUILDING SUPPLIES
PRCS/LEVY SEN CNTR SAMSCLUB.COM AR 72712 193.98$ 8/8/2022 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES
PRCS/LEVY SEN CNTR WALMART.COM AA AR 72716 68.22$ 8/8/2022 65110 REC PROGRAM SUPPLIES LEVY BINGO SUPPLIES
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 0.99$ 8/8/2022 65110 REC PROGRAM SUPPLIES MUSIC FOR LINE DANCING CLASS
PRCS/LEVY SEN CNTR WALMART.COM AA AR 72716 16.81$ 8/9/2022 65110 REC PROGRAM SUPPLIES LEVY BINGO SUPPLIES - 2
PRCS/LEVY SEN CNTR BROADWAY IN CHICAGO IL 60602 1,480.00$ 8/10/2022 62507 FIELD TRIPS TICKETS FOR WICKED SENIOR TRIP
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 1.29$ 8/10/2022 65110 REC PROGRAM SUPPLIES LINE DANCE MUSIC
PRCS/LEVY SEN CNTR WALGREENS #15364 IL 60202 34.96$ 8/11/2022 65110 REC PROGRAM SUPPLIES CAMP CANDY
PRCS/LEVY SEN CNTR EMERGENCY MEDICAL PROD OH 95131 24.06$ 8/11/2022 65090 SAFETY EQUIPMENT FIRST AID WRAP
PRCS/LEVY SEN CNTR JIMMY JOHNS - 0562 IL 60202 525.60$ 8/12/2022 65025 FOOD STAFF DINNER PARENTS NIGHT
PRCS/LEVY SEN CNTR JEWEL OSCO 3456 IL 60091 107.29$ 8/15/2022 65110 REC PROGRAM SUPPLIES AQUATIC CAMP SUPPLIES
PRCS/LEVY SEN CNTR GIGIO S IL 60201 66.14$ 8/15/2022 65110 REC PROGRAM SUPPLIES CAMP FOOD
PRCS/LEVY SEN CNTR JEWEL OSCO 3428 IL 60202 20.49$ 8/15/2022 65110 REC PROGRAM SUPPLIES AQUATIC CAMP SUPPLIES
PRCS/LEVY SEN CNTR JEWEL OSCO 3428 IL 60202 240.91$ 8/15/2022 65110 REC PROGRAM SUPPLIES PARENT NIGHT SUPPLIES
PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 46.28$ 8/15/2022 65050 BUILDING MAINTENANCE MATERIAL OAR RACK SUPPLIES
PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 44.92$ 8/15/2022 65110 REC PROGRAM SUPPLIES RACK REPAIR
PRCS/LEVY SEN CNTR SQ DIAL A DJ KARAOKE IL 60202 519.75$ 8/17/2022 62509 SERVICE AGREEMENTS/ CONTRACTS DJ FOR DISCO IN THE PARK
PRCS/LEVY SEN CNTR POWER SYSTEMS-800-321- TN 37909 749.52$ 8/22/2022 65110 REC PROGRAM SUPPLIES FITNESS CLASS EQUIPMENT
PRCS/LEVY SEN CNTR DOLLAR TREE IL 60645 262.70$ 8/24/2022 65110 REC PROGRAM SUPPLIES BINGO SUPPLIES (REIMBURSED BY LEVY FOUNDATION)
PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 64.28$ 8/25/2022 65110 REC PROGRAM SUPPLIES BEACH OFFICE SUPPLIES
PRCS/NOYES CNTR BLICK ART 800 447 1892 IL 60201 14.39$ 7/26/2022 65110 REC PROGRAM SUPPLIES CAMP ART SUPPLIES
PRCS/NOYES CNTR OFFICE DEPOT #510 IL 60201 26.99$ 7/26/2022 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIES
PRCS/NOYES CNTR MICHAELS STORES 3849 IL 60077 19.58$ 7/27/2022 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIES
October 10, 2022 Page 8 of 12Page 35 of 39A1.Page 95 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/NOYES CNTR MICHAELS STORES 3849 IL 60077 (26.44)$ 7/27/2022 65110 REC PROGRAM SUPPLIES BACKORDERED AND CANCELED REFUND FOR ARTS CAMP SUPPLIES
PRCS/NOYES CNTR LEMOI ACE HARDWARE IL 60201 1.99$ 7/27/2022 65110 REC PROGRAM SUPPLIES CAMP SUPPLIES
PRCS/NOYES CNTR PAYPAL JOHNJOHNSON CA 95131 250.00$ 7/28/2022 62511 ENTERTAIN/PERFORMER SERV
SOUND DESIGN/OPERATOR AND EXTRA EQUIPMENT FOR CHILDRENS
THEATRE SHOW
PRCS/NOYES CNTR LEMOI ACE HARDWARE IL 60201 3.99$ 8/1/2022 65110 REC PROGRAM SUPPLIES ART SUPPLIES
PRCS/NOYES CNTR SAMS CLUB #6444 IL 60202 28.48$ 8/1/2022 65110 REC PROGRAM SUPPLIES ARTS CAMP SUPPLIES
PRCS/NOYES CNTR MICHAELS STORES 5151 IL 60053 25.89$ 8/2/2022 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR CAMP
PRCS/NOYES CNTR DOLLARTREE IL 60202 21.25$ 8/2/2022 65110 REC PROGRAM SUPPLIES ARTS SUPPLIES FOR CAMP
PRCS/RBT CROWN CNTR OFFICEMAX/DEPOT 6869 IL 60143 44.99$ 7/27/2022 65095 OFFICE SUPPLIES SHREDDER FOR ADMIN OFFICE
PRCS/RBT CROWN CNTR SQ JOZEFOWICZ GROUP L IL 60601 66.77$ 7/28/2022 65025 FOOD FOOF FOR CAMPERS WITH NO LUNCH.
PRCS/RBT CROWN CNTR DBC BLICK ART MATERIAL IL 61401 16.06$ 7/29/2022 65110 REC PROGRAM SUPPLIES BACKORDERED GLAZE
PRCS/RBT CROWN CNTR NRPA CONFERENCE VA 20148 615.00$ 8/1/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE ATTENDANCE
PRCS/RBT CROWN CNTR WALMART.COM AT AR 72716 51.09$ 8/1/2022 65110 REC PROGRAM SUPPLIES SPECIAL EVENT MARKETING SUPPLIES
PRCS/RBT CROWN CNTR SAMS CLUB #6444 IL 60202 76.16$ 8/2/2022 65025 FOOD SNACKS FOR SUMMER CAMP
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 157.91$ 8/3/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMP
PRCS/RBT CROWN CNTR DBC BLICK ART MATERIAL IL 61401 546.87$ 8/3/2022 65110 REC PROGRAM SUPPLIES FALL 2022 POTTERY
PRCS/RBT CROWN CNTR WAL-MART #1998 IL 60076 89.08$ 8/4/2022 65110 REC PROGRAM SUPPLIES SUMMER CAMP SUPPLIES
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 20.58$ 8/4/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR SUMMER CAMP
PRCS/RBT CROWN CNTR JETS PIZZA IL-005 IL 60076 333.01$ 8/5/2022 65025 FOOD
LUNCH FOR PRESCHOOL AFTER FREE SUMMER FOOD PROGRAM
ENDED
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 66.71$ 8/5/2022 65025 FOOD FOOD FOR END OF SUMMER PERFORMANCE FOR CAMP
PRCS/RBT CROWN CNTR WALGREENS #4218 IL 60202 11.49$ 8/5/2022 65025 FOOD SUPPLIES FOR PRESCHOOL
PRCS/RBT CROWN CNTR SWANK MOTION PICTURES MO 63127 435.00$ 8/5/2022 65110 REC PROGRAM SUPPLIES 2022 CARNIVAL MOVIE LICENSE (SPECIAL EVENT)
PRCS/RBT CROWN CNTR WALMART.COM AA AR 72716 80.08$ 8/5/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR OPEN GYMS
PRCS/RBT CROWN CNTR NRPA HOUSNG 800 906 42 TX 75093 169.98$ 8/5/2022 62295 TRAINING & TRAVEL NRPA HOUSING
PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 17.25$ 8/5/2022 62360 MEMBERSHIP DUES
MEMBERSHIP FOR AMANDA TO RECONFIGURE LEARN TO SKATE
HOCKEY PROGRAMS
PRCS/RBT CROWN CNTR 1LNCLN PRK ZOO IL 60614 223.84$ 8/8/2022 62507 FIELD TRIPS SUMMER CAMP FIELD TRIP TAX HAS BEEN REFUNDED BY MERCHANT
PRCS/RBT CROWN CNTR SAMSCLUB.COM AR 72712 382.52$ 8/8/2022 65025 FOOD PRESCHOOL SUMMER CAMP SNACKS
PRCS/RBT CROWN CNTR SAMSCLUB.COM AR 72712 44.84$ 8/8/2022 65110 REC PROGRAM SUPPLIES PRESCHOOL SUMMER CAMP SUPPLIES
PRCS/RBT CROWN CNTR UNITED 01624277354534 TX 77002 216.60$ 8/8/2022 62295 TRAINING & TRAVEL AIRLINE TICKET FROM NRPA TO CHICAGO
PRCS/RBT CROWN CNTR SAMSCLUB.COM AR 72712 232.96$ 8/9/2022 65025 FOOD PRESCHOOL SUMMER CAMP SUPPLIES
PRCS/RBT CROWN CNTR CERAMIC SUPPLY CHICAGO IL 60007 968.00$ 8/11/2022 65110 REC PROGRAM SUPPLIES FALL CLAY AND GLAZE ORDER
PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 225.38$ 8/11/2022 65110 REC PROGRAM SUPPLIES CLASS ADVANCEMENT PATCHES
PRCS/RBT CROWN CNTR LITTLE CAESARS 1257 00 IL 60076 64.42$ 8/15/2022 65025 FOOD
PRESCHOOL SUMMER CAMP LUNCH AFTER FREE SUMMER FOOD
PROGRAM ENDED
PRCS/RBT CROWN CNTR VALLI PRODUCE IL 60202 17.15$ 8/15/2022 65025 FOOD GROCERIES FOR PRESCHOOL
PRCS/RBT CROWN CNTR WALMART.COM AA AR 72716 166.80$ 8/18/2022 65110 REC PROGRAM SUPPLIES CARNIVAL SUPPLIES
PRCS/RBT CROWN CNTR WALMART.COM AS AR 72716 17.46$ 8/18/2022 65110 REC PROGRAM SUPPLIES DUMBO DVD FOR MOVIE AT CARNIVAL
PRCS/RBT CROWN CNTR SAMS CLUB #6444 IL 60202 86.90$ 8/19/2022 65025 FOOD FOR PRESCHOOL AND AFTERSCHOOL PROGRAM
PRCS/RBT CROWN CNTR SP SPARX HOCKEY MA 01720 924.85$ 8/22/2022 65110 REC PROGRAM SUPPLIES RINGS FOR SKATE SHARPENING
PRCS/RBT CROWN CNTR SP SPARX HOCKEY MA 01720 924.85$ 8/22/2022 65110 REC PROGRAM SUPPLIES RINGS FOR SKATE SHARPENING
PRCS/RBT CROWN CNTR JEWEL OSCO 3487 IL 60202 6.99$ 8/22/2022 65025 FOOD LAST DAY OF PRESCHOOL CAMP ICE CREAM SOCIAL
PRCS/RBT CROWN CNTR VALLI PRODUCE IL 60202 75.27$ 8/22/2022 65025 FOOD LAST DAY OF PRESCHOOL CAMP ICE CREAM SOCIAL
PRCS/RBT CROWN CNTR WALGREENS #4218 IL 60202 7.29$ 8/22/2022 65025 FOOD
ICE CREAM FOR LACTOSE INTOLERANT KID ON PRESCHOOL ICE
CREAM SOCIAL DAY
PRCS/RBT CROWN CNTR WALMART.COM AA AR 72716 137.28$ 8/22/2022 65110 REC PROGRAM SUPPLIES PICKLEBALL CLASS SUPPLIES
PRCS/RBT CROWN CNTR WALMART.COM AA AR 72716 64.33$ 8/22/2022 65110 REC PROGRAM SUPPLIES CD'S FOR PUBLIC SKATING SESSIONS
PRCS/RBT CROWN CNTR OFFICE DEPOT #510 IL 60201 92.46$ 8/24/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR PRESCHOOL
PRCS/RBT CROWN CNTR UNITED STATES ICE RINK CO 80906 275.00$ 8/24/2022 62360 MEMBERSHIP DUES US ICE RINK MEMBERSHIP DUES
PRCS/RBT CROWN CNTR DBC BLICK ART MATERIAL IL 61401 96.95$ 8/25/2022 65110 REC PROGRAM SUPPLIES POTTERY SUPPLIES FOR FALL
PRCS/RBT CROWN CNTR WALMART.COM AA AR 72716 363.80$ 8/25/2022 65110 REC PROGRAM SUPPLIES FALL MEN'S SOFTBALLS
PRCS/RECREATION LOWES #02728 IL 60062 39.28$ 7/26/2022 65110 REC PROGRAM SUPPLIES SAND FOR WEIGHTS AND LARGE ROCKS FOR SPUD CLUB ACTIVITY
PRCS/RECREATION WALMART.COM AA AR 72716 24.88$ 7/27/2022 65095 OFFICE SUPPLIES USB HUB FOR CITY COMPUTER
PRCS/RECREATION TARGET 00009274 IL 60202 50.54$ 7/29/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP
PRCS/RECREATION WALMART.COM AA AR 72716 315.74$ 7/29/2022 65110 REC PROGRAM SUPPLIES CASH DRAWERS FOR RECTRAC REGISTRATION SYSTEM
PRCS/RECREATION NRPA CONFERENCE VA 20148 615.00$ 8/1/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE REGISTRATION
PRCS/RECREATION OTC BRANDS INC NE 68137 52.10$ 8/1/2022 65110 REC PROGRAM SUPPLIES ACTIVITIES FOR SPUD CLUB
PRCS/RECREATION OTC BRANDS INC NE 68137 62.95$ 8/1/2022 65110 REC PROGRAM SUPPLIES ACTIVITIES FOR SPUD CLUB
PRCS/RECREATION OTC BRANDS INC NE 68137 29.99$ 8/1/2022 65110 REC PROGRAM SUPPLIES ACTIVITIES FOR THE KIDS CLUB AT THE MARKET
PRCS/RECREATION OTC BRANDS INC NE 68137 55.96$ 8/1/2022 65110 REC PROGRAM SUPPLIES ACTIVITIES FOR THE SPUD CLUB
PRCS/RECREATION OTC BRANDS INC NE 68137 26.97$ 8/1/2022 65110 REC PROGRAM SUPPLIES ACTIVITIES FOR THE SPUD CLUB
PRCS/RECREATION OTC BRANDS INC NE 68137 (26.59)$ 8/1/2022 65110 REC PROGRAM SUPPLIES REFUNDING TAX PAID ON PURCHASE
PRCS/RECREATION SERVICE SANITATION IN 46406-1245 138.00$ 8/2/2022 62375 RENTALS PORTA-POTTY RENTAL AT FARMERS MARKET
PRCS/RECREATION MICHAELS STORES 3849 IL 60077 49.98$ 8/2/2022 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES FOR CAMP
PRCS/RECREATION TARGET 00009274 IL 60202 132.47$ 8/2/2022 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES FOR CAMP
PRCS/RECREATION BASS PRO STORE GURNEE/ IL 60031 305.24$ 8/3/2022 65110 REC PROGRAM SUPPLIES LIFE VEST FOR RECREATION PROGRAMING
PRCS/RECREATION CITY OF EVANSTON PRCS IL 60201 1.00$ 8/3/2022 62490 OTHER PROGRAM COSTS TESTING OF CITY OWNED CREDIT CARD MACHINES
PRCS/RECREATION JEWEL OSCO 3487 IL 60202 1.98$ 8/3/2022 65110 REC PROGRAM SUPPLIES CAMP CRAFT SUPPLIES
PRCS/RECREATION THE HOME DEPOT #1902 IL 60202 24.90$ 8/3/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP
PRCS/RECREATION TARGET 00011254 IL 60714 65.31$ 8/3/2022 65110 REC PROGRAM SUPPLIES SUMMER ENRICHMENT CAMP AND COOKING CAMP SUPPLIES
PRCS/RECREATION CLASSIC BOWL- IL 60053 91.00$ 8/4/2022 62507 FIELD TRIPS PEE WEE SPORTS CAMP FIELD TRIP
PRCS/RECREATION JEWEL OSCO 3487 IL 60202 37.00$ 8/5/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP CRAFTS
October 10, 2022 Page 9 of 12Page 36 of 39A1.Page 96 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RECREATION BOWLERO NILES IL 60714 107.88$ 8/5/2022 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR CAMP BOWLING TRIP
PRCS/RECREATION NRPA HOUSNG 800 906 42 TX 75093 169.98$ 8/5/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE HOTEL
PRCS/RECREATION SQ MAKE IT BETTER MED CA 94941 48.00$ 8/5/2022 62210 AUDITING BEST MARKET BANNER
PRCS/RECREATION SQ LA ROSA PIZZA IL 60076 120.30$ 8/8/2022 65025 FOOD PIZZA FOR CAMP STAFF
PRCS/RECREATION JEWEL OSCO 3428 IL 60202 41.01$ 8/8/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP CRAFT ACTIVITIES
PRCS/RECREATION OTC BRANDS INC NE 68137 53.43$ 8/8/2022 65110 REC PROGRAM SUPPLIES CRAFT ACTIVITIES AT THE MARKET
PRCS/RECREATION OTC BRANDS INC NE 68137 50.94$ 8/8/2022 65110 REC PROGRAM SUPPLIES CRAFT ACTIVITIES AT THE MARKET
PRCS/RECREATION AMERICAN 0012448159062 TX 76155 583.19$ 8/8/2022 62295 TRAINING & TRAVEL NRPA CONFERENCE FLIGHT
PRCS/RECREATION CDE SERVICES, INC. GA 30066 115.00$ 8/9/2022 65095 OFFICE SUPPLIES FEES FOR THE WIRELESS LINKI MACHINE
PRCS/RECREATION ABMG ELK GROVE INTERN IL 60007 (30.00)$ 8/10/2022 62770 MISCELLANEOUS CREDIT FOR ACCIDENTAL CHARGE FOR COPAY AT DR. APPOINTMENT
PRCS/RECREATION JEWEL OSCO 3428 IL 60202 68.59$ 8/10/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP CRAFT ACTIVITIES
PRCS/RECREATION GOOGLE YOUTUBE TV CA 94043 64.99$ 8/10/2022 65110 REC PROGRAM SUPPLIES TV SERVICE AT ROBERT CROWN CENTER
PRCS/RECREATION CRAYOLA COM PA 18040 57.76$ 8/11/2022 65110 REC PROGRAM SUPPLIES MARKERS FOR THE KIDS CLUB AT THE MARKET
PRCS/RECREATION SAMS CLUB #6444 IL 60202 29.02$ 8/11/2022 65025 FOOD SUPPLIES FOR CAMP BBQ
PRCS/RECREATION PETES FRESH MARKET #6 IL 60608 57.00$ 8/11/2022 65025 FOOD CAMP BBQ SUPPLIES
PRCS/RECREATION WF WAYFAIR3784423759 MA 02116 822.91$ 8/12/2022 65095 OFFICE SUPPLIES CARTS AND CHAIR STAND FOR THE MARKET
PRCS/RECREATION S&S WORLDWIDE, INC. CT 06415 16.47$ 8/12/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP (RECEIVED FROM BACKORDER)
PRCS/RECREATION ALTITUDE TRAMPOLINE PA IL 60077 317.02$ 8/12/2022 62507 FIELD TRIPS ADMISSION FEE FOR CAMP FIELD TRIP
PRCS/RECREATION JEWEL OSCO 3456 IL 60091 75.00$ 8/12/2022 65025 FOOD RESTAURANT GIFT CARDS FOR SUMMER CAMP RAFFLE
PRCS/RECREATION LEMOI ACE HARDWARE IL 60201 17.99$ 8/12/2022 65095 OFFICE SUPPLIES TOOL BOX FOR THE OFFICE
PRCS/RECREATION JEWEL OSCO 3487 IL 60202 23.25$ 8/12/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMP CRAFT ACTIVITY
PRCS/RECREATION EDWARD L GAST MI 49111 75.00$ 8/15/2022 65025 FOOD FRUIT FOR DEPT MEETING/LUNCH IN AUGUST
PRCS/RECREATION SQ LA ROSA PIZZA IL 60076 43.30$ 8/15/2022 65025 FOOD PIZZA FOR CAMP STAFF
PRCS/RECREATION SQ NICHOLS FARM & ORC IL 60201 50.00$ 8/15/2022 65025 FOOD APPLES FOR DEPARTMENT STAFF MEETING/LUNCH IN AUGUST
PRCS/RECREATION ALDI 40068 IL 60202 18.39$ 8/15/2022 65095 OFFICE SUPPLIES TABLE CLOTHES FOR THE MARKET
PRCS/RECREATION TARGET 00009274 IL 60202 58.54$ 8/15/2022 65025 FOOD FOOD FOR CAMP BBQ
PRCS/RECREATION ULINE SHIP SUPPLIES WI 53158 571.89$ 8/16/2022 65095 OFFICE SUPPLIES HAND TRUCKS AND DOLLYS FOR THE MARKET
PRCS/RECREATION ZORO TOOLS INC IL 60089 315.67$ 8/17/2022 65110 REC PROGRAM SUPPLIES POPCORN POPPER
PRCS/RECREATION WALGREENS #211 IL 60611 19.99$ 8/17/2022 65095 OFFICE SUPPLIES PHONE CORD FOR THE MARKET
PRCS/RECREATION THE DENGEOS - SKOKIE IL 60076 180.00$ 8/18/2022 65025 FOOD FOOD FOR RECREATION STAFF MEETING FOR AUDREY
PRCS/RECREATION WALGREENS #6228 IL 60025 (21.79)$ 8/19/2022 65095 OFFICE SUPPLIES REFUND FOR PHONE CORD
PRCS/RECREATION GFS STORE #1917 IL 60714 321.87$ 8/19/2022 65025 FOOD FOOD FOR RECREATION STAFF MEETING FOR AUDREY
PRCS/RECREATION FH LAKE GENEVA CRUISE WI 53147 246.87$ 8/22/2022 62507 FIELD TRIPS ADMISSION TICKETS FOR SUMMER CRUISE TRIP
PRCS/RECREATION BOB EVANS REST #0072 IL 61701 97.87$ 8/22/2022 65025 FOOD
BREAKFAST FOR ATHETES ATTENDING SPECIAL OLYMPICS STATE
TENNIS TOURNAMENT
PRCS/RECREATION SUPER 8 MOTELS IL 61701 69.99$ 8/22/2022 62507 FIELD TRIPS
HOTEL ROOM FOR ATHLETES AND COACHES FOR SPECIAL OLYMPICS
STATE TENNIS TOURNAMENT
PRCS/RECREATION SUPER 8 MOTELS IL 61701 69.99$ 8/22/2022 62507 FIELD TRIPS
HOTEL ROOM FOR ATHLETES AND COACHES FOR SPECIAL OLYMPICS
STATE TENNIS TOURNAMENT
PRCS/RECREATION SUPER 8 MOTELS IL 61701 78.39$ 8/22/2022 62507 FIELD TRIPS
HOTEL ROOM FOR ATHLETES AND COACHES FOR SPECIAL OLYMPICS
STATE TENNIS TOURNAMENT
PRCS/RECREATION SUPER 8 MOTELS IL 61701 69.99$ 8/22/2022 62507 FIELD TRIPS
HOTEL ROOM FOR SPECIAL OLYMPICS ATHLETES AND COACHES FOR
STATE TENNIS TOURNAMENT
PRCS/RECREATION WALLYS IL 61764 72.37$ 8/22/2022 62507 FIELD TRIPS
GAS FOR VAN RETURNING FROM SPECIAL OLYMPICS STATE TENNIS
TOURNAMENT
PRCS/RECREATION WALMART.COM AA AR 72716 42.09$ 8/22/2022 65110 REC PROGRAM SUPPLIES REPLACEMENT PART FOR CITY OWED CREDIT CARD MACHINE
PRCS/RECREATION MICHAELS STORES 2037 IL 60025 17.66$ 8/25/2022 65110 REC PROGRAM SUPPLIES PAINTS FOR THE MARKET
PUBLIC WORKS AGENCY TUFTILE IL 60047 1,490.17$ 7/26/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ADA TILES AND HARDWARE
PUBLIC WORKS AGENCY PROSNOWFIGHTMEMBERSP IA 52240 485.00$ 7/28/2022 62295 TRAINING & TRAVEL ATTEND SNOW TRAINMG (7 SPOTS)
PUBLIC WORKS AGENCY NATIONAL SAFETY COUNCI IL 60143 1,015.12$ 8/2/2022 62295 TRAINING & TRAVEL FLAGGER TRAINING PAPERWORK (45 KITS)
PUBLIC WORKS AGENCY ZORO TOOLS INC IL 60089 558.20$ 8/5/2022 65085 MINOR EQUIP & TOOLS MATERIALS SPRAYERS, FIRST AID CABINETY, SUPPLIES
PUBLIC WORKS AGENCY ZORO TOOLS INC IL 60089 434.93$ 8/8/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BOLLARD COVERS, SUPPLIES BINS
PUBLIC WORKS AGENCY ZORO TOOLS INC IL 60089 542.14$ 8/8/2022 65085 MINOR EQUIP & TOOLS CONCRETE TOOLS
PUBLIC WORKS AGENCY ZORO TOOLS INC IL 60089 99.76$ 8/10/2022 65085 MINOR EQUIP & TOOLS SMALL TOOLS
PUBLIC WORKS AGENCY PROSNOWFIGHTMEMBERSP IA 52240 95.00$ 8/15/2022 62295 TRAINING & TRAVEL ATTEND SNOW TRAING (1 SPOT)
PUBLIC WORKS AGENCY LEE JENSEN SALES IL 60014 1,053.00$ 8/15/2022 65085 MINOR EQUIP & TOOLS RIGGING (CHAINS, BINDERS)
PUBLIC WORKS/PLAN-ENG KARA CO., INC. IL 60525-3123 97.75$ 8/1/2022 65085 MINOR EQUIP & TOOLS ENGINEERING SUPPLIES
PUBLIC WORKS/PLAN-ENG KARA CO., INC. IL 60525-3123 (5.67)$ 8/2/2022 65085 MINOR EQUIP & TOOLS TAX REFUND
PUBLIC WORKS/PLAN-ENG SCHWAKE STONE LIMITED IL 60060 513.85$ 8/16/2022 62770 MISCELLANEOUS NOAH'S PLAYGROUND STONE
PUBLIC WORKS/PLAN-ENG GAST MONUMENTS IL 60440 1,500.00$ 8/16/2022 62770 MISCELLANEOUS ENGRAVING WORK FOR NOAH'S PLAYGROUND STONE
PUBLIC WORKS/PLAN-ENG PITA INN IL 60076 67.00$ 8/17/2022 65025 FOOD FOOD
PUBLIC WORKS/PLAN-ENG WALGREENS #2619 IL 60201 11.56$ 8/17/2022 65025 FOOD FOOD
PUBLIC WORKS/SERVICE ILLINOISRECYCLES IL 60018 600.00$ 7/27/2022 62295 TRAINING & TRAVEL RECYCLING CONFERENCE (EDGAR, BRIAN, KEVIN)
PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 1,417.50$ 7/27/2022 65115 TRAFFIC CONTROL SUPPLI VARIOUS PARKING SIGN FACES
PUBLIC WORKS/SERVICE EVANSTON LUMBER IL 60202 238.95$ 7/27/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE ECOLOGY BERNCHES
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 26.04$ 7/27/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE BAGS OF CONCRETE
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 28.57$ 7/27/2022 65085 MINOR EQUIP & TOOLS TOOLS, STOCK
PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 67.50$ 7/27/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE STOCK PAINT
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 454.37$ 7/28/2022 65115 TRAFFIC CONTROL SUPPLI
WOOD LATH, BATTERY OPERATED GRINDER AND DRILL/DRIVER, 3/8"
DRILL BIT
PUBLIC WORKS/SERVICE MSC NY 11747 684.00$ 7/29/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSE HOLDER BOOTS
PUBLIC WORKS/SERVICE IN EVANSTON ORGANICS IL 60076 136.00$ 8/1/2022 65005 AGRI/BOTANICAL SUPPLIES TORPEDO SAND
PUBLIC WORKS/SERVICE IN EVANSTON ORGANICS IL 60076 136.00$ 8/1/2022 65005 AGRI/BOTANICAL SUPPLIES TORPEDO SAND
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 77.78$ 8/1/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE STOCK
October 10, 2022 Page 10 of 12Page 37 of 39A1.Page 97 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 198.61$ 8/1/2022 65085 MINOR EQUIP & TOOLS
MEASURING TAPES, GLOVES, CRIMPING TOOL, ELECTRICIANS KNIFE,
PROFESSIONAL SHEARS
PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 13.92$ 8/1/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STOCK HARDWARE
PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 1,164.00$ 8/2/2022 65115 TRAFFIC CONTROL SUPPLI PANHANDLING SIGNS
PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 982.68$ 8/3/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 69W TRAFFIC SIGNAL BULBS, #6 HEAT SHRINK
PUBLIC WORKS/SERVICE GEMPLERS WI 53546 646.70$ 8/4/2022 65005 AGRI/BOTANICAL SUPPLIES STUMPS LAKEFRONT
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 112.92$ 8/5/2022 65085 MINOR EQUIP & TOOLS PUSH BROOM, SCREWDRIVER SET, ROOF TORCH
PUBLIC WORKS/SERVICE AMERICAN SWING PRODUCT NV 89521 52.00$ 8/5/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE SWING PARTS NOAHS
PUBLIC WORKS/SERVICE GRAYBAR ELECTRIC COMPA MO 63105 336.92$ 8/8/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRAFFIC SIGNAL CABLE
PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 390.00$ 8/9/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HARD HATS
PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 16.37$ 8/11/2022 65085 MINOR EQUIP & TOOLS BROOM AND SEAL TAPE
PUBLIC WORKS/SERVICE DOTY NURSERIES LLC IL 60151 1,030.00$ 8/12/2022 65005 AGRI/BOTANICAL SUPPLIES PLANTS
PUBLIC WORKS/SERVICE ABI ATTACHMENTS INC IN 46544 126.22$ 8/16/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS ABI GROOMER
PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 640.06$ 8/16/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE SEEDROOM RACKS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 79.45$ 8/17/2022 65115 TRAFFIC CONTROL SUPPLI PAINT TOLLER SUPPLIES
PUBLIC WORKS/SERVICE HAROLDS TRUE VALUE HD IL 60201 31.96$ 8/18/2022 65085 MINOR EQUIP & TOOLS STRING FOR TEMP. SIGN TIE-ONS
PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 19.16$ 8/19/2022 65085 MINOR EQUIP & TOOLS LITHIUM GREASE, USB CABLE
PUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 102.89$ 8/19/2022 65035 PETROLEUM PRODUCTS FUEL
PUBLIC WORKS/SERVICE USPS PO 1626220204 IL 60201 70.65$ 8/22/2022 62315 POSTAGE DED LETTERS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 238.42$ 8/22/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PAINT SUPPLIES
PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 419.64$ 8/22/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL #10 STREET LIGHT WIRE
PUBLIC WORKS/SERVICE METAL SUPERMARKETS NIL IL 60714 183.48$ 8/22/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRAILER REPAIR RAMP
PUBLIC WORKS/SERVICE EREPLACEMENTPARTS.COM FL 34238 164.76$ 8/23/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LINE TRIMMER PARTS
PUBLIC WORKS/SERVICE EVANSTON LUMBER IL 60202 58.60$ 8/23/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE BUTLER PICNIC TABLES
PUBLIC WORKS/SERVICE KROMER PRO LLC MN 55356 126.81$ 8/24/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KROMER PARTS
PUBLIC WORKS/SERVICE MSC NY 11747 498.60$ 8/25/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 10 AMP STREET LIGHT FUSES
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 77.17$ 8/25/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE TOOLS, STOCK
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 43.47$ 8/25/2022 65005 AGRI/BOTANICAL SUPPLIES ROSE GARDEN
PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 186.54$ 8/25/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GALVANIZED NIPPLES, METER HOUSING
PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 95.23$ 8/25/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WRENCHES, STEEL LOCKOUT, PLASTIC BUSHING, CHASE NIPPLES
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 13.14$ 7/26/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 1" STAINLESS STEEL INSERT COUPLING
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 13.49$ 7/26/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 1" STAINLESS STEEL INSERT COUPLING
PUBLIC WORKS/WTR PROD WWP RENTOKIL/EHRLICH/P PA 19610 147.00$ 7/26/2022 65050 BUILDING MAINTENANCE MATERIAL PEST CONTROL AT THE WATER TREATMENT PLANT
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 190.79$ 7/26/2022 65085 MINOR EQUIP & TOOLS 0.5 HP MOTOR
PUBLIC WORKS/WTR PROD THE UPS STORE 0511 IL 60201 183.68$ 7/26/2022 65085 MINOR EQUIP & TOOLS UPS SHIPPING COST
PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 134.40$ 7/27/2022 65090 SAFETY EQUIPMENT SAFETY GLASSES
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 319.68$ 7/27/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERS
PUBLIC WORKS/WTR PROD COLLEY ELEVATOR COMPAN IL 60106 375.00$ 7/27/2022 62245 OTHER EQMT MAINTENANCE ELEVATOR SERVICE CONTRACT (FINAL PAYMENT)
PUBLIC WORKS/WTR PROD TRISTATE CUT STONE BR IL 60423-8547 107.68$ 7/27/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MASON SAND
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 230.60$ 7/28/2022 65085 MINOR EQUIP & TOOLS BALL VALVES, FLASHLIGHTS
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 49.99$ 7/28/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERS
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 107.90$ 7/28/2022 65085 MINOR EQUIP & TOOLS MISC. TOOLS
PUBLIC WORKS/WTR PROD THE WEBSTAURANT STORE PA 17602 163.85$ 7/29/2022 65085 MINOR EQUIP & TOOLS FAUCET
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 155.35$ 7/29/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FASTENING HARDWARE
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1907 IL 607140000 10.29$ 7/29/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CORROSION CONTROL STUDY MATERIAL
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1907 IL 607140000 122.34$ 7/29/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CORROSION CONTROL STUDY MATERIAL
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 94.35$ 8/1/2022 65085 MINOR EQUIP & TOOLS FAST TRIP HEATER PACK
PUBLIC WORKS/WTR PROD ACME TRUCK BRAKE SUPP IL 60007-6014 241.82$ 8/1/2022 62245 OTHER EQMT MAINTENANCE PLUG FOR BORING TRAILER
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 882.08$ 8/1/2022 65085 MINOR EQUIP & TOOLS HOT OIL PUMP
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 66.63$ 8/1/2022 65085 MINOR EQUIP & TOOLS CUT-OFF MANDRELL
PUBLIC WORKS/WTR PROD M&A TOOL SALES IL 60181 1,500.00$ 8/1/2022 65085 MINOR EQUIP & TOOLS SMALL TOOLS
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 85.18$ 8/1/2022 65085 MINOR EQUIP & TOOLS PACKING TAPE, CHLOROX WIPES
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 28.74$ 8/2/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CORROSION CONTROL FITTING
PUBLIC WORKS/WTR PROD YOURMEMBER-CAREERS FL 33702 299.00$ 8/2/2022 62210 AUDITING
ADVERTISEMENT FOR OPEN POSITION AT THE WATER TREATMENT
PLANT
PUBLIC WORKS/WTR PROD YOURMEMBER-CAREERS FL 33702 319.00$ 8/2/2022 62210 AUDITING
ADVERTISEMENT FOR OPEN POSITION AT THE WATER TREATMENT
PLANT
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 363.15$ 8/2/2022 65085 MINOR EQUIP & TOOLS PIPE FITTINGS
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 233.94$ 8/2/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CORROSION CONTROL HOSES
PUBLIC WORKS/WTR PROD COLLEY ELEVATOR COMPAN IL 60106 431.00$ 8/2/2022 62245 OTHER EQMT MAINTENANCE REPAIR ELEVATOR GATE SWITCH
PUBLIC WORKS/WTR PROD CALIBRATION TECHNOLOGI MO 65201-7236 1,153.05$ 8/2/2022 65085 MINOR EQUIP & TOOLS CHLORINE SENSORS
PUBLIC WORKS/WTR PROD YOURMEMBER-CAREERS FL 33702 150.00$ 8/3/2022 62210 AUDITING
ADVERTISEMENT FOR OPEN POSITION AT THE WATER TREATMENT
PLANT
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 95.00$ 8/3/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CORROSION CONTROL MATERIAL
PUBLIC WORKS/WTR PROD SCHWAN INC IL 60630 2,500.00$ 8/3/2022 65085 MINOR EQUIP & TOOLS REBUILD OF BOOSTER PUMP FOR TRAVELING SCREENS
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1907 IL 607140000 27.02$ 8/3/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KEYS
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 496.30$ 8/4/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL LEVERS FOR BALL VALVES
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 313.14$ 8/4/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ETHERNET MEDIA CONVERTER
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 66.05$ 8/4/2022 65085 MINOR EQUIP & TOOLS PRESSURE RELIEF VALVE
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 315.14$ 8/4/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL NUTS AND WASHERS
PUBLIC WORKS/WTR PROD RUSSO HARDWARE INC - C IL 60176 630.98$ 8/4/2022 65085 MINOR EQUIP & TOOLS ATTACHMENT FOR POWER BROOM
PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 212.91$ 8/5/2022 65085 MINOR EQUIP & TOOLS STOOLS
PUBLIC WORKS/WTR PROD HAWKINS INC MN 55113-2625 125.82$ 8/5/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHLORINATOR DRIP LEG HEATER
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 25.41$ 8/5/2022 65085 MINOR EQUIP & TOOLS 1 1/4" STREET ELBOW
PUBLIC WORKS/WTR PROD COLLEY ELEVATOR COMPAN IL 60106 255.00$ 8/5/2022 62245 OTHER EQMT MAINTENANCE STATE MARSHALL ELEVATOR INSPECTION FEE
October 10, 2022 Page 11 of 12Page 38 of 39A1.Page 98 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 194.17$ 8/5/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FASTENING HARDWARE
PUBLIC WORKS/WTR PROD IDEXX DISTRIBUTION (BI ME 04092 878.01$ 8/8/2022 65075 MEDICAL & LAB SUPPLIES COLILERT
PUBLIC WORKS/WTR PROD IDEXX DISTRIBUTION (BI ME 04092 1,157.69$ 8/8/2022 65075 MEDICAL & LAB SUPPLIES COLILERT AND BOTTLES
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 759.86$ 8/8/2022 65085 MINOR EQUIP & TOOLS 14FT LADDER
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 73.64$ 8/8/2022 65085 MINOR EQUIP & TOOLS 1/2" SWING CHECK VALVES, PRESSURE GAUGES
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 178.44$ 8/8/2022 65085 MINOR EQUIP & TOOLS CALIPERS
PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANY IL 60504-6603 1,245.00$ 8/8/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CLOW HYDRANT PARTS
PUBLIC WORKS/WTR PROD SQ ABSOLUTE SUPPLIERS IA 50315 682.13$ 8/9/2022 65085 MINOR EQUIP & TOOLS CONDENSATE PUMP
PUBLIC WORKS/WTR PROD SP BACKFLOW SUPPLY UT 84115 71.15$ 8/10/2022 65085 MINOR EQUIP & TOOLS RPZ REPAIR KIT
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 85.78$ 8/11/2022 65085 MINOR EQUIP & TOOLS BOXES
PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 307.33$ 8/11/2022 65075 MEDICAL & LAB SUPPLIES CHLORINE METER STDS, SULFURIC ACID
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 305.28$ 8/11/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERS
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 390.06$ 8/11/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PARTS FOR RPZ CAGES
PUBLIC WORKS/WTR PROD CORE & MAIN - IL006 IL 60044 510.00$ 8/12/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MAX ADAPTER RUBBER REPAIR COUPLINGS
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1907 IL 607140000 62.80$ 8/12/2022 65035 PETROLEUM PRODUCTS LUBRICANT
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 276.24$ 8/15/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WELDING WIRE
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 254.22$ 8/17/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RPZ REBUILD KIT
PUBLIC WORKS/WTR PROD TFS FISHER SCI ATL GA 30024 231.68$ 8/17/2022 65075 MEDICAL & LAB SUPPLIES GLOVES, PH STDS, SULFURIC ACID
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 14.18$ 8/18/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VALVE HANDLES
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 121.61$ 8/18/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 3-CLOCKS
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 (759.86)$ 8/18/2022 65085 MINOR EQUIP & TOOLS LADDER RETURN
PUBLIC WORKS/WTR PROD EBAY O 16-08992-19625 CA 95131 484.90$ 8/18/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DEHUMIDIFIER PLC
PUBLIC WORKS/WTR PROD VERMEER AURORA IL 60502 258.49$ 8/19/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PINS FOR BORING MACHINE
PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60563 45.00$ 8/19/2022 62295 TRAINING & TRAVEL ISAWWA WEBINAR FOR CURTIS EVANS
PUBLIC WORKS/WTR PROD IN AIR ONE EQUIPMENT, IL 60177 599.46$ 8/23/2022 65090 SAFETY EQUIPMENT SCBA FLOW TESTS/INSPECTIONS
PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANY IL 60504-6603 1,875.00$ 8/23/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS RPZ CAGES
PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 102.21$ 8/24/2022 65040 JANITORIAL SUPPLIES CUSTODIAL SUPPLIES
PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 126.48$ 8/24/2022 65040 JANITORIAL SUPPLIES CUSTODIAL SUPPLIES
PUBLIC WORKS/WTR PROD ENVIRONMENTAL RESOURCE CO 80403 939.02$ 8/24/2022 65075 MEDICAL & LAB SUPPLIES ANNUAL PT
PUBLIC WORKS/WTR PROD B&H PHOTO 800-606-6969 NY 10001 545.28$ 8/25/2022 65085 MINOR EQUIP & TOOLS SCADA MONITORS
PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 268.24$ 8/25/2022 65040 JANITORIAL SUPPLIES CUSTODIAL SUPPLIES
PUBLIC WORKS/WTR PROD VWR INTERNATIONAL INC PA 19087 177.25$ 8/25/2022 65075 MEDICAL & LAB SUPPLIES MF FILTERING FLASK
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 79.74$ 8/25/2022 65040 JANITORIAL SUPPLIES FLOOR CLEANER
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 727.87$ 8/25/2022 65085 MINOR EQUIP & TOOLS CABINET
PUBLIC WORKS/WTR PROD CITY WELDING SALES & S IL 60076 1,186.87$ 8/25/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRODES
PUBLIC WORKS/WTR PROD E-RIGGING.COM LA 70123 1,104.46$ 8/25/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL
BASIN 4 RAILINGS MATERIAL
ALL OTHER AUGUST 2022 TOTAL 258,359.00$
SUMMARY:
LOCAL EVANSTON SPEND (233 transactions)35,103.39$
ALL OTHER NON-EVANSTON (569 transactions)223,255.61$
ALL OTHER AUGUST 2022 TOTAL 258,359.00$
October 10, 2022 Page 12 of 12Page 39 of 39A1.Page 99 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of BMO Harris Amazon Credit Card Activity
Date: October 24, 2022
Recommended Action:
Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity
for the period ending August 26, 2022, in the amount of $5,375.46.
Council Action:
For Action
Summary:
The total amount of the BMO Harris Amazon Credit Card Activity for the period ending August
26, 2022, is $5,375.46.
Attachments:
August 2022 Transactions Amazon
A2.Page 100 of 325
BMO Credit Card Statement for the Period ending August 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/FAC MGMT AMAZON PRIME KB1764LV3 WA 98109 14.99$ 8/1/2022 62509 SERVICE AGREEMENTS/ CONTRACTS MEMBERSHIP FEE
PUBLIC WORKS/SERVICE AMAZON.COM 3K0550LR3 WA 98109 89.28$ 8/23/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE SPRAY EQUIPMENT
ADMIN SVCS/FAC MGMT AMAZON.COM FG0E848F3 WA 98109 194.37$ 8/5/2022 65060 MATERIALS TO MAINTAIN AUTOSL FUEL SYSTEM FOR #766
ADMIN SVCS/FAC MGMT AMAZON.COM HH2HU95O3 A WA 98109 39.99$ 7/28/2022 65050 BUILDING MAINTENANCE MATERIAL WEATHER STRIPPING FOR WATER DOOR
ADMIN SVCS/INFO SYS AMAZON.COM Q75731ZN3 A WA 98109 62.10$ 8/2/2022 65615 INFRASTRUCTURE SUPPLIES CAT6 CABLES FOR UPLINK FOR GARAGES AND DATACENTER
ADMIN SVCS/INFO SYS AMAZON.COM QC67W3MV3 A WA 98109 15.95$ 8/22/2022 65615 INFRASTRUCTURE SUPPLIES NETWORK CABLES
ADMIN SVCS/FAC MGMT AMAZON.COM V51357TU3 WA 98109 30.01$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL LASER GUIDE FOR SAW
ADMIN SVCS/INFO SYS AMAZON.COM Y572B1OO3 A WA 98109 40.68$ 8/9/2022 65615 INFRASTRUCTURE SUPPLIES CAT6 CABLES FOR UPLINK FOR GARAGES AND DATACENTER
ADMIN SVCS/INFO SYS AMAZON.COM YA8R37H03 WA 98109 10.53$ 8/16/2022 62250 COMPUTER EQUIPMENT MAINT CABLES MISC.
PUBLIC WORKS/WTR PROD AMAZON.COM YW0QG2TO3 WA 98109 509.89$ 8/25/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TOILET PAPER
ADMIN SVCS/FAC MGMT AMZ FINDITPARTS WA 98109 164.23$ 8/15/2022 65060 MATERIALS TO MAINTAIN AUTOSL 454 BUS FILTER
ADMIN SVCS/INFO SYS AMZN MKTP US WA 98109 (449.99)$ 8/25/2022 65615 INFRASTRUCTURE SUPPLIES
AP BRIDGE FOR BEACH(WRONG PART WAS SHIPPED, THIS WAS
RETURNED)
PRCS/FLEETWOOD CNTR AMZN MKTP US WA 98109 (79.87)$ 7/28/2022 65110 REC PROGRAM SUPPLIES REFUND FOR COSTUME ITEMS
PRCS/FLEETWOOD CNTR AMZN MKTP US WA 98109 (28.12)$ 7/28/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR AMZN MKTP US WA 98109 (39.99)$ 7/28/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR AMZN MKTP US WA 98109 (48.98)$ 7/28/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR AMZN MKTP US WA 98109 (59.96)$ 7/28/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
PRCS/FLEETWOOD CNTR AMZN MKTP US WA 98109 (19.99)$ 8/15/2022 65110 REC PROGRAM SUPPLIES REFUND ON COSTUME ITEMS
HEALTH/HUMAN SVCS AMZN MKTP US 020HB0N53 WA 98109 152.35$ 8/1/2022 62606 RODENT CONTROL CONTRACT RODENT CONTROL SUPPLIES
PUBLIC WORKS/WTR PROD AMZN MKTP US 2A6AP00E3 WA 98109 53.32$ 8/2/2022 65085 MINOR EQUIP & TOOLS SODIUM HIGH PRESSURE BULBS
FIRE DEPARTMENT AMZN MKTP US 3B97094P3 WA 98109 26.97$ 8/15/2022 65095 OFFICE SUPPLIES
AMAZON. CHARGER CABLES FOR VEHICLE IPADS. 8/14/2022. VAN
DORPE
ADMIN SVCS/FAC MGMT AMZN MKTP US 3O0UP5UT3 WA 98109 159.99$ 8/3/2022 65085 MINOR EQUIP & TOOLS SHOP TOOLS
ADMIN SVCS/FAC MGMT AMZN MKTP US 455IR2J63 WA 98109 8.29$ 7/27/2022 65085 MINOR EQUIP & TOOLS STOCK BATTERIES
ADMIN SVCS/FAC MGMT AMZN MKTP US 4G5HN9FU3 WA 98109 22.98$ 8/3/2022 65060 MATERIALS TO MAINTAIN AUTOSL TIRE VALVE STEMS
ADMIN SVCS/INFO SYS AMZN MKTP US 5F64W1H43 WA 98109 229.00$ 8/1/2022 65615 INFRASTRUCTURE SUPPLIES UPS BATTERY
PUBLIC WORKS/SERVICE AMZN MKTP US 6L0FH0C73 WA 98109 13.48$ 8/12/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP SUPPLIES PAINT PENS
PUBLIC WORKS/SERVICE AMZN MKTP US 702VI23T3 WA 98109 30.88$ 8/22/2022 65075 MEDICAL & LAB SUPPLIES DUTCH ELM TESTING SUPPLIES (FORESTRY LAB)
ADMIN SVCS/FAC MGMT AMZN MKTP US 8D6JM2VZ3 WA 98109 39.99$ 8/3/2022 65085 MINOR EQUIP & TOOLS HEADSET FOR PHONE
PUBLIC WORKS/SERVICE AMZN MKTP US 8I7RJ7MU3 WA 98109 11.95$ 8/23/2022 65075 MEDICAL & LAB SUPPLIES DUTCH ELM TESTING SUPPLIES (FORESTRY LAB)
PUBLIC WORKS/SERVICE AMZN MKTP US 9D6HX6RS3 WA 98109 30.10$ 8/24/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE SPRAY EQUIPMENT
PRCS/LEVY SEN CNTR AMZN MKTP US A405O9EC3 WA 98109 22.94$ 8/1/2022 65110 REC PROGRAM SUPPLIES FLY SWATTERS
PUBLIC WORKS/WTR PROD AMZN MKTP US A48OK4RP3 WA 98109 95.69$ 8/3/2022 65085 MINOR EQUIP & TOOLS OVERSIZED MAINT PLANNING CALENDARS
PUBLIC WORKS/WTR PROD AMZN MKTP US AK9VM37X3 WA 98109 20.98$ 8/12/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLC PROGRAMMING CABLE
PUBLIC WORKS/SERVICE AMZN MKTP US BH02K0183 WA 98109 23.98$ 8/2/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE JAMES IRRIGATION
ADMIN SVCS/FAC MGMT AMZN MKTP US BP3C997O3 WA 98109 33.94$ 7/28/2022 65085 MINOR EQUIP & TOOLS BULBS FOR 311R
PUBLIC WORKS/WTR PROD AMZN MKTP US CU2WM64X3 WA 98109 23.98$ 8/24/2022 65085 MINOR EQUIP & TOOLS TERMOMETER/HUMIDISTAT
ADMIN SVCS/INFO SYS AMZN MKTP US E51CQ3123 WA 98109 129.99$ 8/4/2022 62250 COMPUTER EQUIPMENT MAINT 52690 DAN CORCORAN - KVM SWITCH
PUBLIC WORKS/WTR PROD AMZN MKTP US E827O5GO3 WA 98109 116.94$ 8/25/2022 65040 JANITORIAL SUPPLIES FLOOR CLEANER
PUBLIC WORKS/SERVICE AMZN MKTP US FT4E15453 WA 98109 18.89$ 8/3/2022 65085 MINOR EQUIP & TOOLS SD CARD OFFICE TECH
ADMIN SVCS/INFO SYS AMZN MKTP US GV16S75B3 WA 98109 399.98$ 8/8/2022 65615 INFRASTRUCTURE SUPPLIES EXTERNAL ANTENNA FOR MAPLE GARAGE
PUBLIC WORKS/SERVICE AMZN MKTP US J65U16JZ3 WA 98109 20.60$ 8/12/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE TOOL SHOP
ADMIN SVCS/FAC MGMT AMZN MKTP US KF6BQ2IO3 WA 98109 24.98$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL KNEEL PAD
PUBLIC WORKS/WTR PROD AMZN MKTP US KL87B2BO3 WA 98109 789.96$ 7/26/2022 65085 MINOR EQUIP & TOOLS DRILL BITS
ADMIN SVCS/FAC MGMT AMZN MKTP US LM7A50S63 WA 98109 40.79$ 8/3/2022 65085 MINOR EQUIP & TOOLS DEPARTURE GIFT
PUBLIC WORKS/SERVICE AMZN MKTP US M10BE9ZS3 WA 98109 49.00$ 8/24/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE TOOLS, OFFICE TECH
ADMIN SVCS/FAC MGMT AMZN MKTP US MY0BR2Y53 WA 98109 190.30$ 7/29/2022 65085 MINOR EQUIP & TOOLS MATERIAL FOR TRAFFIC OPS TEAM
ADMIN SVCS/INFO SYS AMZN MKTP US NB09L04G3 WA 98109 19.77$ 8/25/2022 65615 INFRASTRUCTURE SUPPLIES NETWORK CABLES
PUBLIC WORKS/SERVICE AMZN MKTP US NC6114KH3 WA 98109 6.18$ 8/11/2022 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP SUPPLIES MARKERS
ADMIN SVCS/FAC MGMT AMZN MKTP US O07HK11F3 WA 98109 152.90$ 8/12/2022 65050 BUILDING MAINTENANCE MATERIAL HOSE FITTING AND CRIMPER
ADMIN SVCS/PARKING AMZN MKTP US OE3HX72C3 WA 98109 8.99$ 8/24/2022 65020 CLOTHING NAME TAG FOR R. BUCURESTEANU JACKET
ADMIN SVCS/FAC MGMT AMZN MKTP US Q04XL5MH3 WA 98109 53.96$ 8/16/2022 65060 MATERIALS TO MAINTAIN AUTOSL STOCK REPAIR PARTS
ADMIN SVCS/INFO SYS AMZN MKTP US QF79J6Z73 WA 98109 268.50$ 8/22/2022 62250 COMPUTER EQUIPMENT MAINT PC MEMORY
ADMIN SVCS/INFO SYS AMZN MKTP US R354Y57F3 WA 98109 449.99$ 8/3/2022 65615 INFRASTRUCTURE SUPPLIES
AP BRIDGE FOR BEACH(WRONG PART WAS SHIPPED, THIS WAS
RETURNED)
PUBLIC WORKS/WTR PROD AMZN MKTP US R690745T3 WA 98109 45.15$ 7/26/2022 65085 MINOR EQUIP & TOOLS MINIATURE LED LIGHTS
PUBLIC WORKS/SERVICE AMZN MKTP US RO7ZH9QP3 WA 98109 259.90$ 8/11/2022 65075 MEDICAL & LAB SUPPLIES DUTCH ELM TESTING SUPPLIES (FORESTRY LAB)
PUBLIC WORKS/SERVICE AMZN MKTP US S94IZ8N13 WA 98109 73.78$ 8/3/2022 65085 MINOR EQUIP & TOOLS TRAILCAM OFFICE TECH
ADMIN SVCS/FAC MGMT AMZN MKTP US SK47P7063 WA 98109 16.98$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL HARDWARE FOR VAN
ADMIN SVCS/INFO SYS AMZN MKTP US T66WO0L63 WA 98109 36.62$ 8/3/2022 65615 INFRASTRUCTURE SUPPLIES CAT6 CABLES FOR UPLINK FOR GARAGES AND DATACENTER
ADMIN SVCS/INFO SYS AMZN MKTP US UT4WK5L23 WA 98109 26.40$ 8/23/2022 65615 INFRASTRUCTURE SUPPLIES NETWORK CABLES
PUBLIC WORKS/SERVICE AMZN MKTP US UV9RR79C3 WA 98109 9.92$ 8/11/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP SUPPLIES PAINT PENS
ADMIN SVCS/INFO SYS AMZN MKTP US V15WL3MU3 WA 98109 390.00$ 8/2/2022 65615 INFRASTRUCTURE SUPPLIES UPS BATTERY
PRCS/ECOLOGY CNTR AMZN MKTP US WT1DH0X33 WA 98109 71.60$ 8/8/2022 65110 REC PROGRAM SUPPLIES ZOMBIE SCRAMBLE FLAGS
ADMIN SVCS/INFO SYS AMZN MKTP US YX93X0Z13 WA 98109 206.49$ 8/12/2022 62250 COMPUTER EQUIPMENT MAINT 53029 TONER CARTRIDGE DAN CORCORAN
ADMIN SVCS/FAC MGMT AMZN MKTP US ZX7AD5M73 WA 98109 50.97$ 8/1/2022 65050 BUILDING MAINTENANCE MATERIAL
BUILDING MATERIALS
AMAZON AUGUST 2022 TOTAL 5,375.46$
October 10, 2022 Page 1 of 1Page 2 of 2A2.Page 101 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sue Pontarelli, Service Desk /311 Manager
CC: Yvette Hopson, Assistant Service Desk and 311 Manager Susie Hall,
Management Analyst - Administrative Services Maleka Sumar, Civic
Technology Analyst
Subject: Approval of Customer Relationship Management Software with QScend
Technologies, Inc.
Date: October 24, 2022
Recommended Action:
Staff recommends City Council authorize the City Manager to enter into a three (3) year
agreement, with three one-year options to renew, with QScend Technologies, Inc. (231 Bank
Street, Waterbury CT 067,02) for Customer Relationship Management software for a not to
exceed expense of $84,400 for Year 1 and $52,000 for Years 2 -6. The enhanced Customer
Relationship Management software will provide a 360-degree view of the customer (residents,
businesses, visitors etc.) while ensuring that all relevant privacy and security guidelines are
followed. By seamlessly managing operations and data, the City will be able to continue
providing an elevated level of service to residents through anticipating and proactively
responding to customer needs.
Funding Source:
This project will be funded by the General Fund - Information Technologies - Computer
Software (Account 100.19.1932.62340), with a requested FY23 budget of $1,320,000.
Council Action:
For Action
Summary:
The customer new for search the a to Marketplace.city with partnered City facilitate
Relationship Management (CRM) software. Marketplace.city helps governments source,
validate free are services Their services. technology products procure and for and
governments, and save municipalities resources, money and time.
The following steps took place during this year-long procurement process:
A3.Page 102 of 325
Qualification
► Marketplace.city created Market Landscape with 45+ Companies – reviewed Market
Landscape with Evanston stakeholders to refine scope of the project.
► Request for Qualification conducted (10/14/21 to 11/04/21): Scope document was finalized,
and solicitation publicly posted and distributed for vendors to complete in order to be included
in the reporting and selection process
► 15 companies responded to initial RFQ and these were filtered to a shortlist of 5 companies
following evaluation and scoring by Evanston Stakeholders.
► Evanston Stakeholders met with the 5 shortlisted companies separately for product
demonstrations/questions, all 5 were invited to submit final proposals.
Proposal
► Request for Proposal conducted, beginning 04/11/22. Based on the qualification process,
the Opportunity and Scope Document (RFP) was sent to the 5 downselected vendors to
complete
► All 5 vendors responded with a proposal
► Evanston Stakeholders Reviewed final proposals and conducted scoring (08/03/22)
Selection
► Final deep-dive demos: Comcate and Qscend’s proposals scored highest, and the two
vendors were invited by Evanston stakeholders to a final round of hour-long demos to give a
better sense of backend functionality and product usability to ensure that stakeholders had
performed the full due diligence in this process
► As a result of the demos, Qscend’s product was confirmed as Evanston Stakeholders’
recommended solution based on experience, price, functionality and implementation
The City of Evanston team was made up of Sue Pontarelli, Yvette Hopson, Susie Hall, Kara
Barnes, Maleka Sumar and Tammi Nunez. Criteria wa s reviewed/scored:
- Capabilities and Functionality
- Prior Experience & References
- Price Structure & Model
- Approach, Integration and Implementation
- M/W/EBE & Local Preference
Name of Vendor Score Price for Year One Total Price for Three
Years
Accela * X X X**
Catalyst 423 $112,000 $353,000
Comcate 439 $48,000 $201,320
Granicus 180 $28,009 $114,636
QScend 444 $84,000 $188,400
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A3.Page 103 of 325
*Accela was deemed non-responsive as they could not agree to all of the City’s requests, including allowing a
test/”sandbox” of the program and stated they may not be able to do the third -party integrations that would be
required.
**Please note that the City’s current CRM software/Accela was contracted for a low price as the City was one of
its initial/test customers. Even if Accela had been in compliance during the RFP process and the City wanted to
select them as the awarded vendor, the price would still have a significant increase.
During the demo stage, high-end user CRM/City staff made a list of questions that were
provided to the vendors. Some of the important factors were: 1) does the system have an
internal calendar (track holidays/provide more tim e to respond); 2) are customers able to reply
to their request via email (or if they have to be logged into the system); 3) does the system
have mass editing for responding to service requests; 4) does the system coordinate with other
CMMS software; 5) can reports be auto generated; 6) will reports capture full customer contact
information (name/email/phone); 7) can the system require comments to close/complete a
request; and 8) will the data from the current system move to the new system. QScend is able
to provide all of these services, and will be a great software and partner moving forward for the
City.
Attachments:
QScend Technologies Inc - Evanston Order
RFP 21-39 MWEBE Waiver Memo
Page 3 of 15
A3.Page 104 of 325
QScend Technologies Inc. ("QScend", "we", "us" "our" and terms of similar meaning)
provides its software applications, hosted software and mobile applications and
professional services to you subject to these terms and conditions of use ("Terms").
In these Terms we refer to each of QScend’s software applications as the "Software", its
hosted software services (available under the domain and sub-domains of qcsend.com
or through a Subscriber’s web page) (collectively, the "Site"), its mobile applications as
the "Applications" and the web-hosting, installation, implementation and other
professional services as "Professional Services." The Software, the Site, the
Applications and the Professional Services are collectively referred to as the "QScend
Services."
Please read these Terms carefully before using the QScend Services. By accessing or
using the QScend Services you agree to be legally bound by these Terms and all terms,
policies and guidelines incorporated by reference in these Terms. If you do not agree
with these Terms in their entirety, you may not use the QScend Services.
In these Terms, our customers are called "Subscribers" and end-users (i.e., Subscriber
employees, contractors or residents) who use the QScend Services (for example, to
record, edit, view or submit service requests) are called "Users."
QScend reserves the right to change or modify any of the terms and conditions
contained in these Terms, or any policy or guideline applicable to the QScend Services,
at any time and in its sole discretion by posting the amended terms on our website.
Unless otherwise specified, any changes or modifications will be effective immediately
upon posting of the revisions on our website, and your continued use of the QScend
Services after such time will constitute your acceptance of such changes or
modifications. You should regularly review the Terms and any policies and documents
incorporated in them to understand the Terms that apply to your use of the QScend
Services. If you do not agree to any amended Terms, you must stop using the QScend
Services. If you have any questions about the Terms, please email us at
legal@qscend.com.
The QScend Services are for your own use only. You may not resell, lease or provide
them in any other way to anyone else, except as expres sly permitted through the Site
and the Applications.
1. PRIVACY POLICY
Please refer to QScend's privacy policy, available at www.qscend.com/privacy (the
"Privacy Policy") for information on how QScend collects, uses and discloses
information from its users. By using the QScend Services you agree to our use,
collection and disclosure of information in accordance with the Privacy Policy.
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2. ACCOUNT SECURITY
If you register for an account for the QScend Services, you agree to (a) provide
accurate, current and complete information as may be prompted by any registration
forms in connection with the QScend Services ("Registration Data"); (b) maintain the
security of your password; (c) maintain and promptly update the Registration Data and
any other information you provide to QScend, and to keep it accurate, current and
complete; and (d) accept all risks of unauthorized access to the Registration Data and
any other information you provide to QScend. You are responsible for all activity on your
QScend account, and for all charges incurred by your QScend account.
3. FEES; CHARGES; TAXES
Each Subscriber is responsible for: (i) all fees and any other charges as described on
an Order, and (ii) all sales, use and other taxes applicable to the fees and charges in
any applicable jurisdiction. Fees shall be due once the software is provisioned and
payable thirty (30) days from the date of the invoice and shall be deemed overdue if
unpaid thereafter. Each Subscriber shall be liable for any and all expenses incurred in
collection of any unpaid fees, including reasonable attorneys’ fees and expenses.
Without limiting its rights or remedies, QScend shall have the right to halt or terminate
use or access to the QScend Services to Subscriber or its Users if payment is not
received within sixty (60) days of the invoice date.
4. OWNERSHIP, COPYRIGHT AND TRADEMARKS
In these Terms, the content available through the QScend Services, including all
information, data, logos, marks, designs, graphics, pictures, sound files, other files , and
their selection and arrangement, is called "Content." Content provided by Users is
called "User Content" and is the property of the respective User. Solely in connection
with any website development services performed by QScend for a Subscriber, any
newly-created web-based graphical designs created by QScend shall be referred to as
"New Website Designs," shall be deemed "work for hire," and shall be owned by
Subscriber.
Other than the User Content and any New Website Designs, the QScend Services, the
Content, and any Work Product created in connection with any Professional Services
and all software made available to Users on the QScend Services or used to provide
and operate the QScend Services is the property of QScend or its licensors, and is
protected by U.S. and international copyright laws. All rights to the QScend Services,
Page 5 of 15
A3.Page 106 of 325
the Content, all Work Product and such software are expressly reserved by QScend.
For purposes of these Terms, "Work Product" means the tangible and intangible results
of the Professional Services, including, without limitation, any and all software object
and source code, HTML, CGI, XML formatting, computer system designs,
documentation, any writings of any kind, user interfaces, audio-visual works, "look and
feel," artwork, illustrations, images, photographs, printed or graphic matter, trademarks
(including service marks, trade dress, trade names, logos, corporate names, and
Internet domain names), copyrights and copyrightable works, preparatory materials,
charts, diagrams, memoranda, drafts, sketches, outlines, developments, materials,
data, inventions (whether patentable or not), improvements, processes, discoveries,
ideas, know-how, techniques, formulae, compositions, methodologies, program
materials, notes, lists, compilations, manuscripts, pictorial materials, schematics,
drawings, specifications, blueprints, flowcharts, schematics, protocols, designs, design
rights, plans, business plans, proposals, technical data, financial and marketing plans
and customer and supplier lists and information, and other items, created, developed or
supplied in connection with the Professional Services.
All trademarks, service marks, product names or logos mentioned in the QScend
Services are the property of their respective owners. Reference to any products,
services, processes or other information, by trade name, trademark, manufacturer,
supplier or otherwise does not constitute or imply endorsement, sponsorship or
recommendation thereof by QScend.
Your User Content is your responsibility. We have no responsibility or liability for it, or
for any loss or damage your User Content may cause to you or other people. You are
solely responsible for maintaining copies of and replacing any User Content you post or
store on the QScend Services. If you authorize third parties to access your User
Content through the QScend Services, you agree that we are permitted to provide to
them the User Content, and also agree that we have no responsibility or liability for their
use of such User Content.
5. LIMITED LICENSE TO QSCEND
We do not claim any ownership interest in your User Content, but we do need the right
to use your User Content to the extent necessary to provide the QScend Services, now
and in the future. Therefore, by posting or distributing User Con tent to or through the
QScend Services, you: (a) grant QScend and its affiliates and subsidiaries a non-
exclusive, royalty-free, transferable right to use, display, perform, reproduce, distribute,
publish, modify, adapt, translate, and create derivative works from such User Content,
in the manner in and for the purposes for which the QScend Services from time to time
use such User Content; (b) represent and warrant that: (i) you own and control all of the
rights to the User Content that you post or otherwis e distribute, or you otherwise have
the lawful right to post and distribute that User Content, to or through the QScend
Services; and (ii) the use and posting or other transmission of such User Content does
Page 6 of 15
A3.Page 107 of 325
not violate these Terms and will not violate any rights of or cause injury to any person or
entity.
If your User Content is intended for the use of other Users, you also grant us and our
affiliates and subsidiaries a non-exclusive, royalty-free, transferable right to sublicense
such User Content to such Users for their use in connection with their use of the
QScend Services.
These licenses from you are non-exclusive because you have the right to use your User
Content elsewhere. They are royalty-free because we are not required to pay you for
the use of your User Content on the QScend Services and they are transferable
because we need the right to transfer these licenses to any successor operator of the
QScend Services. Our rights to "modify, adapt, translate, and create derivative works
from" are necessary because the normal operation of the QScend Services does this to
your User Content when it processes it for use in the QScend Services.
6. LIMITED LICENSE TO YOU
QScend grants you a limited, revocable, non-exclusive, non-sublicensable license to
use and access the QScend Services and to view, copy and print the portions of the
Content available to you through the QScend Services. Such license is subject to these
Terms, and specifically conditioned upon the following: (i) you may only view, copy and
print such portions of the Content for your own use; (ii) you may not modify or otherwise
make derivative works of the Content, or reproduce, distribute or display the Content
except as expressly permitted in these Terms; (iii) you may not remove or modify any
copyright, trademark, or other proprietary notices that have been placed in the Content;
(iv) you may not use any data mining, robots or similar data gathering or extraction
methods; and (v) you may not use the QScend Services or the Content other than for
their intended purpose. Additional restrictions, as set forth in an order form executed by
Subscriber and QScend ("Order"), may be applicable to a Subscriber.
Except as expressly permitted above, any use of any portion of the Content without the
prior written permission of QScend is strictly prohibited and will terminate the license
granted to you, this Agreement and your account with us. Any such unauthorized use
may also violate applicable laws, including without limitation copyright and trademark
laws. Unless explicitly stated herein, nothing in these Terms may be construed as
conferring any license to intellectual property rights, whether by estoppel, implication or
otherwise. The license in this Section is revocable by QScend at any time.
You represent and warrant that your use of the QScend Services a nd the Content will
be consistent with this license and will not infringe or violate the rights of any other party
or breach any contract or legal duty to any other parties, or violate any applicable law.
Page 7 of 15
A3.Page 108 of 325
7. PROVIDING A RELIABLE AND SECURE SERVICE
We take reliability and security seriously and we put a great deal of effort into ensuring
that our service operates consistently, and that it is a secure environment for your data.
We believe our QScend Services and security technologies meet or exceed industry
standards and we believe we provide you with a reasonably secure and safe
environment.
However, no system is perfectly secure or reliable, the Internet is an inherently insecure
medium, and the reliability of hosting services, Internet intermediaries, you r Internet
service provider, and other service providers cannot be assured. When you use the
QScend Services, you accept these risks, and the responsibility for choosing to use a
technology that does not provide perfect security or reliability.
8. NO RESPONSIBILITY FOR THIRD-PARTY MATERIAL
The QScend Services may contain links to third-party Web sites ("Third-Party Sites")
and third-party content ("Third-Party Content") as a service to those interested in this
information. You use links to Third-Party Sites and any Third-Party Content or service
provided there, at your own risk.
QScend makes no claim or representation regarding Third-Party Content or Third-Party
Sites, and provides them or links to them only as a convenience. Inclusion in the
QScend Services of a link to a Third-Party Site or Third-Party Content does not imply
QScend' endorsement, adoption or sponsorship of, or affiliation with, such Third -Party
Site or Third-Party Content. QScend accepts no responsibility for reviewing changes or
updates to, or the quality, content, policies, nature or reliability of, Third -Party Content,
Third-Party Sites, or Web sites linking to the QScend Services. When you leave the
QScend Services, our terms and policies no longer govern. You should review
applicable terms and policies, including privacy and data gathering practices, of any
Third-Party Site, and should make whatever investigation you feel necessary or
appropriate before proceeding with any transaction with any third party.
9. PROFESSIONAL SERVICES
Subscriber may obtain Professional Services from QScend under these Terms by
signing an Order which specifies the scope and schedule of Professional Services to be
performed by QScend for Subscriber and the applicable fees. Unless otherwise
expressly stated in the applicable Order, Professional Services shall be provided on a
Page 8 of 15
A3.Page 109 of 325
time and materials ("T&M") basis at QScend’s T&M rates in effect at the time the
Professional Services are performed. On a T&M engagement, if an estimated total
amount is stated in the applicable Order, that amount is solely a good faith estimate for
Subscriber’s budgeting and QScend’s resource scheduling purposes and not a
guarantee that the work will be completed for that amount; the actual amount may be
higher or lower. If the estimated amount is expended, QScend will continue to provide
Professional Services on a T&M basis under the same rates and terms. Subscriber
agrees to reimburse QScend for all material(s) and reasonable travel, administrative,
and out-of-pocket expenses incurred in conjunction with the performance of the
Professional Services.
10. WARRANTY DISCLAIMER; USER WARRANTY
The Software, Applications and the Content are provided to you on an "as is" basis
without warranties from QScend of any kind, either express or implied.
QScend warrants that the Professional Services will be performed in a professional and
workmanlike manner, in accordance with generally accepted industry standards.
Subscriber must report any deficiencies in the Professional Services to QScend in
writing within ten (10) business days of performance of such Professional Services in
order to receive warranty remedies. FOR ANY BREACH OF THIS PROFESSIONAL
SERVICES WARRANTY, SUBSCRIBER’S EXCLUSIVE REMEDY, AND QSCEND’S
ENTIRE LIABILITY, SHALL BE LIMITED TO THE RE-PERFORMANCE OF THE
DEFICIENT PROFESSIONAL SERVICES. IF QSCEND IS UNABLE TO RE -PERFORM
THE PROFESSIONAL SERVICES AS WARRANTED, SUBSCRIBER SHALL BE
ENTITLED TO RECOVER THE FEES PAID TO QSCEND FOR THE DEFICIENT
PROFESSIONAL SERVICES.
QSCEND EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR
IMPLIED, INCLUDING WITHOUT LIMITATION IMPLIED WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NON-
INFRINGEMENT. QSCEND DOES NOT REPRESENT OR WARRANT THAT THE
QSCEND SERVICES OR THE CONTENT ARE ACCURATE, COMPLETE, RELIABLE,
CURRENT OR ERROR-FREE. WHILE QSCEND ATTEMPTS TO MAKE YOUR
ACCESS TO AND USE OF THE QSCEND SERVICES SAFE, QSCEND DOES NOT
REPRESENT OR WARRANT THAT THE QSCEND SERVICES OR THE CONTENT
ARE FREE OF VIRUSES OR OTHER HARMFUL COMPONENTS.
If you are a Subscriber, you represent, warrant and covenant that any person to whom
you give access to your account (including as staff) will not, in connection with the
QScend Services, collect, input, store or otherwise use: (i) nonpublic perso nal
information (including social security numbers) as defined under federal and/or state
law; or (ii) protected health information as defined under federal and/or state law.
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A3.Page 110 of 325
If you are a User, you represent, warrant and covenant that you will not, in conn ection
with the QScend Services, collect, input, store or otherwise use: (i) nonpublic personal
information (including social security numbers) as defined under federal and/or state
law; or (ii) protected health information as defined under federal and/or state law.
Subscriber represents, warrants, and covenants to QScend that: (i) the individual
signing an Order on Subscriber’s behalf has the full legal authority necessary to enter
into the Order and bind Subscriber to these Terms; and (ii) the execution of the Order
by Subscriber and the performance of Subscriber’s obligations pursuant to these Terms
will not violate any agreement, whether written or oral, to which Subscriber is a party.
11. LIMITATION OF LIABILITY; INDEMNITY
You waive and shall not assert any claims or allegations of any nature whatsoever
against QScend, its affiliates or subsidiaries, their sponsors, contractors, advertisers,
vendors or other partners, any of their successors or assigns, or any of their respective
officers, directors, agents or employees (collectively, the "Released Parties") arising out
of or in any way relating to your use of the Content or the QScend Services, including,
without limitation, any claims or allegations relating to infringement of proprietary rights,
or allegations that any Released Party has or should indemnify, defend or hold
harmless you or any third party from any claim or allegation arising from your use or
other exploitation of the Content or the QScend Services. You use the Content and the
QScend Services at your own risk.
IN NO EVENT SHALL THE AGGREGATE LIABILITY OF QSCEND, WHETHER IN
CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE, WHETHER ACTIVE,
PASSIVE OR IMPUTED), PRODUCT LIABILITY, STRICT LIABILITY OR OTHER
THEORY, ARISING OUT OF OR RELATING TO THE USE OF THE CONTENT OR
THE QSCEND SERVICES EXCEED ANY COMPENSATION PAID BY YOU FOR
ACCESS TO OR USE OF THE CONTENT OR THE QSCEND SERVICES, AS THE
CASE MAY BE, DURING THE THREE (3) MONTHS IMMEDIATELY PRIOR TO THE
DATE OF ANY CLAIM.
You shall defend, indemnify and hold harmless QScend and the other Released Parties
from any loss, damages, liabilities, costs, expenses, claims and proceedings arising out
of your breach of any representation, warranty or covenant contained herein or your use
of the Content and the QScend Services, and further, if you are a Subscriber, from your
Users’ use of the QScend Services and from the use of the Content and the QScend
Services by any: (i) person to whom you give access to your account (including as staff)
and (ii) person (i.e., resident) that you receive information from via the QScend Services
related to a services request, including any claims made by any person that any User
Content infringes the rights, including the intellectual property rights, of any third party.
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A3.Page 111 of 325
12. COMMUNICATIONS
Notices that we give you may be provided in any number of ways, depending on the
circumstances. For example, we may email you or telephone you at the contact
information you provide or we may post a notice to Subscribers in the login or
dashboard area of your account on the Site, or post the notice elsewhere on the Site.
When we post notices on the Site, we post them in the area of the Site suitable to the
notice. It is your responsibility to periodically review the Site for notices.
Subject to the Privacy Policy, if you send to QScend or post on the Site in any public
area any information, ideas, inventions, concepts, techniques or know-how ("User
Submissions"), for any purpose, including the developing, manufacturing and/or
marketing or products or services incorporating such information, you acknowledge that
QScend can use the User Submissions without acknowledgement or compensation to
you, and you waive any claim of ownership or compensation or other rights you may
have in relation to the User Submissions. We actively review User Submissions for new
ideas. If you wish to preserve any interest you might have in your Us er Submissions,
you should not post them to the Site or send them to us.
13. APPLICABLE LAW AND VENUE
The QScend Services are controlled by QScend and operated by it from its offices in
Illinois. You and QScend explicitly agree that all disputes, claims or other matters
arising from or relating to your use of the Content, the QScend Services or these Terms
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The Customer and QScend agree to keep all aspects of this agreement confidential
QScend Technologies
231 Bank Street, 2nd Floor
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Subscriber Contract
Date: 10/7/2022
Quote valid for 90 days unsigned
ORDER FORM
Account Information
Account Name: City of Evanston Address: 2100 Ridge Avenue
Evanston, IL 60201 Contact Name: Sue Pontarelli
Email Address: spontarelli@cityofevanston.org
Phone: 847-878-5093
Terms and Conditions
Subscription Start Date: 11/1/2022 Payment Method: Check
Subscription End Date: 10/31/2025 Auto-Renewal: Optional
Products and Services
The purpose of this project is to implement the “QAlert CRM” software and related products on behalf of the
City of Evanston. The application will allow municipal staff to easily manage citizen requests. The project scope
of services includes all deliverables and associated services described in each section and subsection herein.
Year 1 Year 2 Year 3 Year 4+
(Optional)
QAlert Enterprise CRM SaaS $35,000.00 $35,000.00 $35,000.00 $35,000.00
QAlert Implementation $15,000.00 $0 $0 $0
QAlert Branded App $5,000.00 $0 $0 $0
QAlert Mobile – Responder App $10,000.00 $10,000.00 $10,000.00 $10,000.00
Vueworks Integration $8,000.00 $2,000.00 $2,000.00 $2,000.00
Reporting Dashboard – MyGov Center $7,000.00 $3,000.00 $3,000.00 $3,000.00
Survey Feature Add-on $2,000.00 $2,000.00 $2,000.00 $2,000.00
Training – On-site* $2,400.00 $0 $0 $0
SUBTOTAL $84,400.00 $52,000.00 $52,000.00 $52,000.00
Notes
Fees will be invoiced annually, beginning on 11/1/2022, and each year thereafter and do not include applicable
taxes. *Onsite training is priced at per day and do not include additional travel costs.
Acceptance
Customer acknowledges and agrees that this Order Form shall become legally binding and Customer shall be
bound by the terms and conditions of QScend Technologies, Inc. Terms and Conditions attached.
Effective Date:
City of Evanston QScend
Per:
Per:
Name:
Name:
Title:
Title:
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Customer Relationship Management (CRM) Software, RFQ 21-39, Waiver MWEBE Memo 10.24.2022
To: Schenita Stewart, Police Chief
Daniel Russell, Deputy Chief
Sue Pontarelli, Service Desk /311 Manager
From: Tammi Nunez, Purchasing Manager
Subject: Customer Relationship Management (CRM) Software, RFQ 21-39
Date: October 24, 2022
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors.
With regard to the recommendation for CRM Software, RFQ 21-39 QScend
Technologies, Inc., is requesting a waiver and will perform 100% of the work.
Based on QScend Technologies, Inc., proprietary software, it prohibits them from
using subcontractors.
Cc: Hitesh Desai, Chief Financial Officer
Memorandum
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Ana Elizarraga, Housing & Economic Development Analyst
CC: Marion Johnson, Housing & Grants Supervisor, Sarah Flax, Interim
Community Development DIrector
Subject: Approval of $500,000 in ARPA Funding for Family Focus for a
Welcoming Center
Date: October 24, 2022
Recommended Action:
The Social Services Committee and staff recommend approval of a funding request from
Family Focus for $500,000 in ARPA for a Welcoming Center.
Funding Source:
Funding Source: American Rescue Plan Act, 170.99.1700.55251
CARP:
Vulnerable Populations
Council Action:
For Action
Summary:
This memorandum outlines Family Focus' request of up to $500,000 of American Rescue Plan
Act (ARPA) funding to develop and implement a Welcoming Center at the Family Focus
building located at 2010 Dewey Avenue in Evanston.
Family Focus and Welcoming Centers History
Family Focus is a family support organization whose Evanston location was founded in 1976.
Family Focus’ mission is to promote the well-being of children from birth by supporting and
strengthening their families in and with their community. Family Focus Evanston’s Center is
accessible and located within the 5th Ward of Evanston. Youth and families in the 5th Ward
struggle disproportionately with poverty, health inequities, and commun ity violence. In certain
communities, Family Focus specializes in serving Latino immigrants and refugees, traditionally
Spanish speakers from Latin America. Family Focus also serves additional immigrant/refugee
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populations, specifically in Aurora, from regions including the Middle East, Eastern Europe,
Africa, and Asia. Family Focus serves immigrant and refugee populations with specific
programming in the City of Aurora, the Town of Cicero, and the City of Chicago's Northwest
Side. Family Focus provides immigrant families and individuals with bilingual services to
provide pathways to success, including assistance with the citizenship process by accredited
staff, DACA renewal, interpretation services, ESL and GED classes, citizenship classes,
referrals to healthcare, education and employment resources, and more through the State of
Illinois - Illinois Welcome Centers program. Family Focus has been an Illinois Welcoming
Center model provider since 2013.
Welcoming Center Program Model
In 2007, the Illinois Welcoming Center (IWC) pilot project was launched to develop the one-
stop human service state-operated center designed to help immigrants navigate Illinois’ human
services delivery system. Over the years, the Welcoming Center program has expanded to
include community-based service providers. Central to the Welcoming Center model, the
services are welcoming and affirming, linguistically, culturally, and racially. All relationships
between staff and participants are built on equality and respect. Program staff advocates for
participants and helps participants become their own advocates. The key features and
deliverables of Welcoming Centers include:
• One-stop center that provides linguistically and culturally responsive and affirming case
management and service coordination for immigrants and refugee individuals and their
families to help them secure services needed to become socially and economically self-
sufficient. The IWC utilizes a strength-based and family-centered intake assessment
that guides the service plan.
• Co-location model in efforts to provide services in the most expedient and convenient
manner partner collaborate will Center with The participants. to Welcoming
organizations not already housed in the Evanston location to offer some space for the
co-location of services. The Welcoming Center will also co-locate at other entities to
provide services where participants convene, such as schools or faith -based
organizations.
• Provision of community education workshops on topics of importance to help
immigrant and refugee individuals/families learn about resources and information that
can advance their successful integration. These topics are determined by the community
and team members that identify emerging topics and respond to queries and common
themes for services.
• Regular meetings with local service providers to address common challenges
shared in the delivery of services to immigrants and refugee individuals and families to
enhance service effectiveness and improve service coordination. As well as identify
where there are both gaps and duplication in services in efforts to leverage partnerships
and bring needed service to the community.
Project Timeline and Proposed Budget
Initial exploration of the Welcoming Center began in January 2022 and lasted until the month
of March. Since then, Family Focus has met with local Elected Officials and the State of Illinois
Latino Caucus; identified funding needs to draft a cost review fo r start-up and implementation.
If approved, Family Focus plans to begin meeting with focus groups to determine the need and
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interest for programs in October of 2022; they plan to roll out and implement the Welcoming
Center on January 1, 2023, and hold a Ribbon Cutting Ceremony in February 2023.
The proposed budget for the Welcoming Center is up to $500,000 to fund start -up and first-
year operating costs and is broken down as follows:
• Project Planning/Design/Community Engagement - $21,460
• Start-Up Costs - $60,000
• Program Operations - $418,540
Evanston-Area Immigrant Demographics
The Latino and immigrant populations in the City of Evanston continue to grow steadily. The
US Census American Community Survey data shows Latinos grew 34 percentage points
between 2010 and 2020. The percentage of Latinos in 2020 has almost doubled since 2000,
and much of Evanston's population growth can be attributed to Latinos. Both African - American,
and White residents have declined as of 2020. The total foreign -born population is between
18-19% in the City of Evanston.
Evanston Foreign-Born Population - Top Ten Countries of Origin
Source: Chicago Metropolitan Agency for Planning (CMAP) - 2020 U.S. Census American Community Survey
Analysis, August 2022,
Countries of origin include Mexico (the largest foreign-born group in Evanston), Pakistan,
Kazakhstan, Haiti, Jamaica, Belize, Barbados, India, Nigeria, and Afghanistan, to name a few.
Languages other than English spoken include Spanish, Urdu, French, H indi, Creole, Russian
and Arabic.
The City of Evanston, District 65, and local leaders have created a number of organizations
and responses to serve Spanish-speaking immigrants in the last ten years, including Evanston
Latinos, Español-Hechos eEvanston, Latino Library’s Public Evanston n Evanston,
Engagement Librarian and School District 65 Parent Leadership Institute. Furthermore, in the
ARPA Townhall Meetings, community members and service providers highlighted the need for
Spanish-language and other bilingual services in Evanston.
The Welcoming Center will respond and serve a substantial percentage of Latino individuals
and their families as well as other immigrants that are currently served, in particular those from
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African and Caribbean countries. Staffing will be structured in a manner that is responsive to
the needs of our community, especially with a lens toward ensuring language is not a barrier
to access. Although Latinos and other immigrants are represented in almost every ward in the
city, there are larger concentrations of Latinos in the Second, Fifth, Eighth, and Ninth Wards.
A location in the Fifth Ward would be accessible to surrounding wards. Family Focus stands
with the Evanston Community’s commitment to Equity and Diversity and looks for ward to
building relationships between and across both the African-American and Latino communities.
This can lead to immediate and long-term increased capacity, power, and understanding and
provide services that are equitable and responsive.
Evanston Service Partners
Examples of service types to which Family Focus would refer clients include legal services,
mental health, workforce development, housing, and business development. The team will not
only partner with entities, but they have a deep understan ding of their intake, eligibility,
language, cost, waitlist, etc., in order to have a successful referral. In essence, the team will be
experts on the experts and have vast knowledge in a number of sectors. Current Family Focus
tenants include (starred entities that provide direct services or support to community members
at the center):
• AFSCME – Local 1891
• Aunt Martha’s Health Services*
• Delta Sigma Theta Sorority, Inc.
• Evanston Cradle to Career*
• Haitian Congress to Fortify Haiti
• Infant Welfare Society of Evanston/Teen Baby Nursery*
• Kingsway Preparatory School*
• McGaw YMCA (Foster Reading Center, Headstart, MetaMedia on Foster)*
• NAACP (Evanston/North Shore Branch)*
• Northwestern University/Digital Youth Divas*
• Open Studio Project* • Awe-Sauce Hot Sauces
• Noir d’Ébène Chocolat et Pâtisserie
Pro-Bono Space:
• Evanston Jr. Wildkits Football Team*
In addition to their tenants, Family Focus has several other partners that offer supplemental
support services, provide and receive referrals, as well as serve as thought partners in the
development and implementation of the Welcoming Center, including Evanston/Skokie School
District 65, Evanston Township High School District 202, Connections for the Homeless,
Evanston Public Library, Bundled Blessings, WIC, and CEDA.
Annual Deliverables
Family Focus projects to serve 400 unduplicated individuals annually . These are projections
based on their experience with established Welcoming Centers that the community knows are
providing services. These numbers may not be met in the first 6 -12 months as Family Focus
will be ramping up and engaging in a new community. Family Focus expects to fully meet the
same number of participants as other welcoming centers in year 2 of implementation and the
following measures:
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• Number of new participants receiving intakes and plans for services monthly: 30 -35
• Total number of participants served monthly: 50 (this may include new participants,
phone inquiries, and referrals requests)
• Number of cases requiring crisis intervention monthly: 5
• Total number of successful case resolutions: 25-30 per site
• Number of referrals made to outside services: 525
• Number of workshops offered: 1-2 per month
• Number of workshop participants monthly: 10-20 at each workshop
Legislative History:
• This item was tabled to the following October 10, 2022, APW Committee meeting.
• The Social Services Committee voted unanimously to approve Family Focus' request
for up to $500,000 in ARPA to develop and implement a Welcoming Center at its
Evanston location at its meeting on September 22, 2022, and to recommend its approval
by the City Council.
• In December 2016, Mayor Elizabeth Tisdahl and the City Council voted unanimously to
reaffirm Evanston's' Welcoming City Ordinance. In October 2017, Mayor Stephen
Hagerty signed an updated ordinance, approved unanimously by the City Council,
conforming unlawful discourages Ordinance The Act. TRUST Illinois the with
discrimination and strongly supports the equal treatment of all individuals regardless of
national origin. In December of 2021, the ''Latinx Welcome Center'' idea was presented
to Council as part of the Updated ARPA Categories and Funding in Social Services.
Attachments:
IWC Evanston Welcoming Center Proposal FINAL (2) (1)
Evanston Welcoming Center Proposed Budget - $500000 (1)
IWC Budget All Centers (1)
IWC Deliverables FY22 All Centers (2)
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American Rescue Plan Act Funds, City of Evanston
Welcoming Center Proposal
August 5, 2022
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American Rescue Plan Act Funds, City of Evanston
Welcoming Center Proposal
August 5, 2022
Family Focus Agency Overview
Family Focus was founded in Evanston in 1976 by Bernard and Bernice Weissbourd, whose
name is on the building at Dewey and Foster, along with support from the Irving Harris Family.
Over the past 46 years, the agency has grown to 11 locations across northeast Illinois, having
added three in 2021 by merging with Chicago Child Care Society, the state’s longest standing
social service agency established in 1849. Family Focus now proudly claims this heritage and
expanded regional impact, including three locations with enriched immigration services,
Aurora, Nuestra Familia Belmont-Cragin and Nuestra Familia Cicero. An Illinois Welcoming
Center in Evanston would be the fourth location for Family Focus to deliver these services.
Family Focus Evanston’s Center is accessibly located within the 5th Ward of Evanston. Youth
and families in the 5th Ward struggle disproportionately with poverty, health inequities and
community violence. Mainly due to racial disparities, data for the 5th Ward is alarming in
comparison to nearby 6th Ward, a more affluent community: 5th Ward residents have a life
expectancy of 75.5 years, in comparison to 84.1 in the 6th Ward; 5th Ward residents have a
$44,458 median household income, compared to $135,287 in the 6th Ward; and 5th Ward child
poverty is 28.9% compared to 4% in the 6th Ward. These economic and health disparities result
in 14.5% of 5th Ward residents facing mental health distress compared to 7.56% of 6th Ward
residents. These data trends impact Evanston children and youth in profound ways. There is a
clear need for services that can help mitigate academic trends seen between children and
youth based on race and economic backgrounds. According to School District 65’s 2019 data,
20.4% of low-income Evanston students meet MAP standards in reading, while 69.9% of their
non-low-income classmates meet or exceed the standards. The same gaps exist in math (13.5%
vs. 56.7%). The achievement gap also exists along racial and economic lines. In 2021, there was
a 39% percent gap between low income and non-low-income students in English Language Arts,
and ELA gaps saw 39% between Black and White students and 31% between Hispanic and
White students. Mathematics saw similar trends in 2021, with the gap for Black and White
students at 48%, and between Hispanic and White students at 40%. Fami ly Focus and our
facility partners serve primarily low-income students of color and are in a strong position to join
our colleagues at District 65 and other youth-serving organizations in the effort to reverse that
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trend. Continued investment in the Family Focus Evanston Center will do a great deal to offset
those disparities and bring opportunities and growth for children, youth, and their families.
Neighborhood youth and their families desire a safe and supportive space to spend their time
after school at the Family Focus Center. In Evanston, the struggle with youth violence is j ust as
real as many other Chicagoland cities. “In 2021, nine youths between the ages of 14 and 24
have been victims of gun violence in Evanston,” according to evanstonroundtable.com. “The
increase in youth violence disparately impacts lower-income, African American and people of
color, consistent with the disparate impact of the coronavirus on these populations on overall
health, housing stability and loss of employment,” said Evanston representative Audrey
Thompson. Immigrant and mixed status families also desire a welcoming safe space that they
can receive supports and resources as they navigate their new community.
The overall Family Focus Center will address numerous inequities among children, youth, and
families of color, including immigrants and refugees, by providing early childhood, youth
development, and family support programs that respond to community needs and build on
community strengths. The opportunities will include increased access to employment,
economic mobility, and academic advancement. Early childhood programs alone have an
estimated 13% return on investment for every $1 invested. This is very relevant for our
Evanston center because Family Focus and our partner tenants provide a substantial amount of
early childhood programming and the number of children under 5 in Evanston is approximately
4,019 children. Our Early Childhood program, like most of our programs, provides whole-child,
whole family support. That means that regardless of the primary individual receiving services,
we work in partnership with our families to provide support to the whole family to meet their
goals.
For those reasons, the Center will be a beacon of hope to local children, youth, and their
families. No one person, organization, or school can reverse these trends on their own. We
need collective effort with a clear purpose to change the lives of the next generation of youth.
Our Evanston Center will coalesce the community around a mission of making the city a better
place for children, youth and their families and recognize the importance of ensuring that there
are targeted supports to our immigrant and refugee residents as well.
Agency Background-Illinois Welcoming Centers
Family Focus is a community-based family support organization that specializes in offering
services to families, especially families of young children. Family Focus staff expertly assess an
entire family’s circumstances including both strengths and areas of need to ensure each
individual within the family unit is connected to the services they need to succeed. All ser vices
are strengths-based. In certain communities, Family Focus specializes in serving Latino
immigrants and refugees, traditionally Spanish speakers from Latin America. Family Focus also
serves additional immigrant/refugee populations, specifically in Aurora, from regions including
the Middle East, Eastern Europe, Africa, and Asia. Family Focus serves immigrant and refugee
populations with specific programming in the City of Aurora, the Town of Cicero, and the City of
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Chicago’s Northwest Side. Family Focus’ Chicago site is located in the Belmont-Cragin
community, the Aurora site is located in East Aurora, and the Cicero location is located directly
in Cicero and serves the surrounding suburbs of Berwyn, North Riverside and Stickney.
However, Family Focus serves all participants eligible for services, regardless of what
community area they are coming from. Many participants venture to Family Focus, where they
know they will find bilingual and bicultural staff they can trust. Chic ago participants live in
Hermosa, Humboldt Park, Belmont Cragin, Albany Park, Avondale, Logan Square, and Portage
Park. Aurora participants include Aurora and North Aurora residents and live as far away as
Joliet and DuPage County.
Throughout our nearly 50-year history, Family Focus centers have proliferated to meet the
emerging needs of low-income families throughout the Chicago area. The Aurora and the two
Nuestra Familia centers, grew out of a need to create a safe space for immigrant families from
Spanish-speaking countries to come together, build community, communicate with others who
spoke their language, and gain support as they began to navigate systems in the United States.
Family Focus now has over 35 years of experience serving Latino immigrants through those
three centers. While our centers have evolved over the years to integrate evidence-based
models and include an ever-growing roster of programs and sites, Family Focus has retained its
position as a safe space to build community and seek support.
As a community-based social service provider located in high-need communities, Family Focus
is well-situated to serve English Language Learner (ELL) and low-income individuals and
families. Additionally, many low-income, ELL individuals pass through Family Focus’ doors each
day for several support services including early childhood home visiting, youth development
programs, and family support services including, Illinois Welcoming Center, parenting education
and leadership programs, adult literacy courses, and simply to seek refuge in a safe space
where they are welcome and understood. Following the principles of Family Support, all Family
Focus programs are designed to systematically involve the entire family and to build
relationships with all participants based on equality and respect.
Family Focus receives referrals for participants from the many partners with whom we work in
each local community including other social service agencies, clinics, hospitals, and schools.
Additionally, many participants come to Family Focus because of our strong reputation among
residents in the communities we serve. Many enrolled participants heard from a friend, family
member, or neighbor that they could find help at Fami ly Focus.
Family Focus has been a provider of the Illinois Welcoming Center model since 2013. Family
Focus began serving Aurora’s predominantly Latino east side in 1983 in response to the
burgeoning Latino community and absence of bilingual/bicultural providers. FFA continues to
offer bilingual and bicultural services benefiting the area’s large Spanish-speaking population
and also welcomes families of any origin seeking support. Family Focus’ Nuestra Familia center
opened in West Lincoln Park in 1978. Over the past 40 years, the center moved to the West
Town neighborhood and then further west to the Hermosa and currently is in the Belmont-
Cragin community, following the immigrant community’s migration through the city due to
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gentrification. Two additional sites also serve Spanish-speaking families in the Chicago suburbs
of Cicero and Melrose Park. Family Focus began serving the Cicero community in 2002. Many
families served are immigrant families. There is a demonstrated need for an elevated level of
comprehensive case management for all families in the community, not just families with young
children. Additionally, the Cicero site acts as a gathering point for community members that
would otherwise be isolated.
Family Focus is well suited to provide Welcoming Center services due to our long history of
utilizing the Principles of Family Support in our practice. Much of the Welcoming Center Model
is in line with the Principles and the Family Support Approach. Family Focus did not officially
provide Welcoming Center services in FY16 and FY18 due to lack of funding from the state,
however, we continued to provide referrals to partners when past participants or new
participants came into the center to request direct Welcoming Center services and provided
community education workshops that are part of the Welcoming Center model. We continued
to use the language of being a “Welcoming Center” and see our centers as “welcoming”
locations, therefore we do not anticipate significant challenges in starting up the program in a
community where we already deliver services. Family Focus is in an outstanding position to add
this fourth IWC location and provide the full menu of Welcoming Center services in Evanston.
PRINCIPLES OF FAMILY SUPPORT PRACTICE
The adherence to the principles of Family Support Practice make Family Focus an excellent
candidate to house a Welcoming Center. The nine principles below demonstrate the way that
we interface and support communities, families, and individuals that have long lasting impact.
1. Staff and families work together in relationships based on equality and respect.
2. Staff enhances families' capacity to support the growth and development of all family
members - adults, youth, and children.
3. Families are resources to their own members, to other families, to programs, and to
communities.
4. Programs affirm and strengthen families' cultural, racial, and linguistic identities and
enhance their ability to function in a multicultural society.
5. Programs are embedded in their communities and contribute to the community-
building process.
6. Programs advocate with families for services and systems that are fair, responsive, and
accountable to the families served.
7. Practitioners work with families to mobilize formal and informal resources to support
family development.
8. Programs are flexible and continually responsive to emerging family and community
issues.
9. Principles of family support are modeled in all program activities, including planning,
governance, and administration.
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As you can see, these principles ensure that we are engaging our participants in their own
growth and development; we support system, family, and community building by recognizing
that families and community members are the most important resources for that development.
In fact, we call our participants, “participants”, and not clients with intention. We want to
ensure that they know we are working alongside and in partnership with them. These
principles, created nearly 50 years ago by Bernice Weissbourd and colleagues, are still true
today and are very much in line with the Welcoming Center Model.
GENERAL PROGRAM MODEL
In 2007, the Illinois Welcoming Center pilot project was launched to model the one-stop human
service state-operated center designed to help immigrants navigate Illinois’ human services
delivery system. Over the years, the Welcoming Center program has expanded to include
community-based service providers. Central to the Welcoming Center model, the services are
welcoming and affirming; linguistically, culturally, and racially. All relationships between staff
and participants are built on equality and respect. Program staff advocate for participants and
help participants become their own advocates. The key features of Welcoming Centers include:
1. One-stop center that provides linguistically and culturally responsive and affirming
case management and service coordination for immigrants and refugee individuals
and their families to help them secure services needed to become socially and
economically self-sufficient. The IWC utilizes a strength-based and family-centered
intake assessment that guides the service plan.
2. Co-location model in efforts to provide services in the most expedient and
convenient manner to participants. The welcoming center will collaborate with
partner organizations not already housed in the Evanston location to offer some
space for co-location of services. The Welcoming Center will also co-locate at other
entities to provide services where participants convene, such as schools or faith -
based entities.
3. Provision of community education workshops on topics of importance to help
immigrant and refugee individuals/families learn about resources and information
that can advance their successful integration. These topics are driven by the
community and team members that identify emerging topics, response to queries
and common themes for services.
4. Regular meetings with local service providers to address common challenges shared
in the delivery of services to immigrants and refugee individuals and families to
enhance service effectiveness and improve service coordination. As well as identify
where there are both gaps and duplication in services in efforts to leverage
partnerships and bring needed service to the community.
Family Focus is prepared to deliver the resources and supports needed to successfully respond
to the immigrant and refugee community needs to succeed and navigate their new home. In
effort to do that, Family Focus will ensure the following in its implementation of the welcoming
center:
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▪ necessary resources to provide comprehensive, linguistically, and culturally
responsive and affirming information about state and community services to a
diverse community; strong working knowledge of the target population’s needs,
knowledge of social casework methods, theory, techniques and principles;
▪ equipped with the resources to work cooperatively with other organizations to
provide services and assistance to the customer;
▪ ability to provide immediate and direct assistance for a range of needs including
mental health issues, substance abuse, homelessness, hunger, and unemployment.
▪ serve walk-in customers as well as referred customers from another IDHS office,
community providers, or community members.
EVANSTON-AREA SPECIFIC IMMIGRANT DEMOGRAPHICS
The Latino and immigrant population in the City of Evanston continues to steadily grow. The US
Census American Community Survey data shows Latinos grew 34 percentage points between
2010 and 2020 and there was nearly double the percentage of Latinos since 2000. The foreign-
born population is also reported between 18-19% in the City of Evanston. Additionally, most
growth in population in Evanston can primarily be attributed to Latinos. Both African American
and White residents have declining populations as of 2020. At Family Focus Evanston, we have
consistently and respectfully served the Latino and immigrant community. Serving participants
with countries of origin from Mexico (largest foreign-born group in Evanston), Pakistan,
Kazakhstan, Haiti, Jamaica, Belize, Barbados, India, Nigeria, and Afghanistan to name a few.
Languages other than English spoken by some of our participants include, Spanish, Urdu,
French, Hindi, Creole, Russian and Arabic. Community participants and leaders have reported a
dearth of services specifically targeted and with expertise in serving the immigrant and refugee
populations. The City of Evanston, District 65, and local leaders have created a number of
responses to serve Spanish speaking immigrants in the last ten years including the creation of
Evanston Latinos, Español-Evanston, Hechos en Evanston, Evanston Public Library’s Latino
Engagement Librarian and School District 65 Parent Leadership Institute, among others.
Furthermore, in several community meetings of a wide array of providers, services for Latinos
and bilingual services were highlighted as needs. These efforts further demonstrate the need
for a central welcoming location that can provide immediate and ongoing support.
Evanston continues to be a diverse city. With community members that have been here for
decades and generations and new communities that continue to bring diversity, beauty, and
breadth to the city. According to the Chicago Metropolitan Agency for Planning (CMAP)
analyses of Census data, Latinos are the largest ethnic group after African Americans in the City
of Evanston at 11.2% of the foreign-born contingent representing over ten countries, the vast
majority of which come from Mexico. However, this community is followed by a large number
of immigrants from Eastern, Western and Central Asia, Africa, and the Caribbean.
The Welcoming Center will respond and serve the substantial percentage of Latino individuals
and their families as well as the large groups of immigrants that are currently served, in
particular those from African and Caribbean countries. Staffing will be structured in a manner
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that is responsive to the needs of our community, especially with a lens toward ensuring
language is not a barrier to access. Although, Latino and other groups are represented in almost
every ward in the city. There are larger concentrations of Latinos in the Second, Fifth, Eighth
and Ninth Wards. A location in the Fifth Ward would be accessible to surrounding wards as well
as surrounding community areas that include Skokie, Lincolnwood, Niles, and the Northern end
of Chicago as well as support Black Immigrants that live in the area and need additional
supports. Furthermore, Family Focus understands and stands with the Evanston Community’s
commitment to Equity and Diversity. The opportunity to build relationships between and across
both the African American and Latino community can lead to immediate and long-term
increased capacity, power, and understanding that can bring opportunities for funding that is
equitable and responsive as well as driven by the community that has mutual understanding
and respect for each other.
COMMUNITY ENGAGEMENT
Family Focus recognizes the importance of community engagement to ensure that services and
resources provided make sense and are responsive to the community served. The Fifth Ward in
particular has traditionally been an active and engaged community and therefore we will build
on that legacy as we bring services to the community that serve the Fifth Ward as well as
neighboring communities. Our commitment to radical inclusion means that not only is every
team member critical to delivering our mission, but we are committed to honoring and
respecting each participant’s lived experience, strengths, and contributions as well as our
partners that support a holistic and full approach to community building. Together, through
relationship and appreciation, we can accomplish our organizational goals. As such, we will
engage in a co-creation process that will include key stakeholders that will support in guiding
and developing the most responsive program and services to meet the needs of immigrants and
refugees, but also complement the support services that are delivered traditionally in the
community. This partnership will support leveraging relationships and funding dollars that can
positively impact long standing Evanston Community residents alongside immigrants and
refugees by identifying synergies and opportunities. Potential participants in this co-creation
process will include current Family Focus tenants, current and past participant leaders,
Evanston Latinos representatives, partner immigrant/refugee-serving organizations, individuals
and key leaders identified by the City of Evanston and elected officials as appropriate.
EVANSTON SERVICE PARTNERS
Family Focus has a long history of partnering with other organizations that compliment and
support our families to reach their goals and dreams. The Welcoming Center model requires
continued intentional partnership. The Family Focus team will develop and build upon strategic
relationships in order to meet the needs of the community. Family Focus likens this to ensuring
that every door is the right door. If a participant enters the welcoming center and requires or
requests a service that is not delivered in the Family Focus Center, the team would have built
relationships and deep understanding of partner service provider to ensure that a referral was
made as well as the status of that referral.
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Examples of streams of service that we would refer include legal services, mental health,
workforce, housing, business development. The team will not only partner with entities, but
they have a deep understanding of their intake, eligibility, language, cost, waitlist, etc. in order
to have a successful referral. In essence, the team will be experts on the experts and have vast
knowledge in a number of sectors.
Current Family Focus Tenants include (starred entities provide direct services or support to
community members at the center):
• AFSCME – Local 1891
• Aunt Martha’s Health Services*
• Delta Sigma Theta Sorority, Inc.
• Evanston Cradle to Career*
• Haitian Congress to Fortify Haiti
• Infant Welfare Society of Evanston/Teen Baby Nursery*
• Kingsway Preparatory School*
• McGaw YMCA (Foster Reading Center, Headstart, MetaMedia on Foster)*
• NAACP (Evanston/North Shore Branch)*
• Northwestern University/Digital Youth Divas*
• Open Studio Project*
• Awe-Sauce Hot Sauces
• Noir d’Ébène Chocolat et Pâtisserie
Pro-Bono Space:
• Evanston Jr. Wildkits Football Team*
In addition to our tenants, we have several other partners that we are currently working with to offer
supplemental support services, provide and receive referrals, as well as serve as thought partners with
us as we roll out the Welcoming Center and they include:
Skokie/Evanston School District 65
Evanston Township High School District 202
Connections for the Homeless
Evanston Public Library
Bundled Blessings
WIC
CEDA
As we implement the program and support community service coordination, planning and
building alliances, we will convene at least ten community alliance meetings per year. The
Community Alliance will work in collaboration with local partners from all service sectors, from
legal, to health, to education, in order to identify service needs/gaps, and work with local
leaders to develop a common vision and goals. Together the Alliance will identify broad based
strategies to work collaboratively, problem solve community issues and leverage resources to
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bring in additional funding and opportunities to strengthen the communities served. The
alliance will identify issue areas as appropriate to ensure that service sectors are adequately
covered and that top issues in the community are addressed and include all stakeholders. As
partners continue to work together there is a deepe r understanding and respect of each other’s
work and commitment to the community. This understanding leads to more creative ways of
collaborating and working together. Levels of accountability to each other increase and the
alliance can also be a vehicle to identify capacity building needs and opportunities. Through a
strong alliance, services in general, not only at the IWC, will be robust and responsive to current
and emerging needs. Key service providers involved will include our current partners and the
following types of providers: Mental Health Services, DHS Offices, law enforcement, local
schools, domestic violence organizations, Federally Qualified Health Centers (FQHC), food
pantries, senior services, housing, workforce, youth serving orgs, recreation, libraries, and arts
organizations. Specifics will be listed in partner agreements. Family Focus Evanston will identify
specific service sectors and identify local partners in those areas to participate in collaborative
approaches to immigrant integration. Partnerships will be maintained and monitored by the
IWC team. Ongoing meetings will identify gaps and potential duplication in service, capacity
development and collaboration opportunities. As we plan our co-creation process, we will
include these partners to gather information, as well as implementation and designing of ideas.
SERVICES PROVIDED
Below is listing of services that are provided at current welcoming centers and could be offered
at an Evanston Welcoming Center. However, final offerings will be guided by the above-
mentioned co-creation process.
▪ Referral Services
▪ Emergency Services
▪ Early Childhood Development
▪ Home Visitation
▪ Court Advocacy
▪ Application Assistance and Support
(TANF, SNAP, WIC, ACA, etc.)
▪ Immigration Services as appropriate
▪ Case Management
▪ Brief Counseling
▪ Employment Preparation
▪ Non-DHS Document translation
▪ Notary Services
▪ Navigating Social Services
▪ Housing Support
▪ Computer Literacy &Access
▪ Adult Education (In-person & Digital)
▪ Mental Health Services-referrals
▪ Adult Education
▪ Healthcare Access
▪ Parent Leadership Development
▪ Fatherhood Services
COMMUNITY DEVELOPMENT & EDUCATION
As part of the service delivery model, workshops are developed from past experience delivering
workshops, attendance, and requests by participants and service partners. A survey and focus
can be used to determine ongoing needs in each community. The above-mentioned co-creation
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process as well as the ongoing Community Alliance will guide topics as well from year to year.
Below is a list of topics that have been done in the past and are also accepted by the Illinois
Department of Human Services Welcoming Programs.
Examples of potential workshops include:
▪ Know Your Rights
▪ Understanding the Health System
▪ Financial Literacy
▪ Civic Engagement and
Understanding the Voting System in
the US
▪ Parent Education
▪ Parenting Adolescents
▪ Understanding the US Education
System
▪ ITIN Application and Renewal
Assistance
▪ Lead in the Home
▪ Trauma and Brain Development
▪ Layperson’s Intro to Mental Health
Services
▪ Temporary Visitor Driver’s License
▪ Accessing a Medical Home
▪ Understanding Parenting Styles
▪ How to Reduce Energy Costs
▪ How to Find High Quality Child Care
KEY DELIVERABLES
1. One-stop center that provides linguistically and culturally responsive and affirming service
access and coordination (sometimes called case management) for immigrants and refugee
individuals and families to help them secure services and supports needed. Family focus will
either 1) provide the service needed directly, 2) help the participant apply for public
benefits or private resources or 3) refer the participant to appropriate services and ensure
that services were provided.
2. Provision of emergency and crisis services for immigrants and refugees using a strength-
based and family-centered intake assessment that guides the service plan.
3. Provision of workshops on topics of importance to help immigrants and refugee individuals
and families learn about resources and information with the goal of strengthening the
capacity of the immigrant community.
4. Development of Community Alliances. Monthly meetings with local service providers to
address common challenges shared in the delivery of services to immigrants and refugee
individuals and families, including limited-English-proficient (LEP) participants, to enhance
service effectiveness and improve service coordination.
Family Focus has been exemplary in the administration and delivery of services. For fiscal years
2019-2022, Family Focus has substantially exceeded state standards deliverables. Additionally,
the centers have been able to pivot to respond to community need and increase support and
access. For example, while well on our way to meet our deliverables in Fiscal year 2020, once
the pandemic hit in March of 2020 the teams at all three centers shifted program delivery and
focus. By the end of the fiscal year, we exceeded our expected deliverables by nearly 300% in
both crises’ intervention and the number of referrals made (297% and 266% respectively). As a
result of our consistent success, Family Focus received our largest grant ever of $5,000,000 to
implement three new welcoming center initiatives to respond to the COVID crisis and in
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particular the challenges that immigrants and refugees were having in accessing COVID support.
The three programs included: workforce development, health navigators and emergency
housing, utility, and rental assistance. These services provided lifelines and needed income for
our community. The demand for these programs was high as well as the turnaround around
time. The programs were short-term and due to our relationship in the community and with
our partners we met exceeded each of the expected deliverables in all three categories.
ANNUAL DELIVERABLES
• Family Focus projects to serve 400 unduplicated individuals in a full year of program.
• Number of new participants receiving intakes and plans for services monthly: 30-35
• Total number of participants served monthly: 50 (this may include new participants,
phone inquiries and referrals requests)
• Number of cases requiring crisis intervention monthly: 5
• Total number of successful case resolutions: 25-30 per site
• Number of referrals made to outside services: 525
• Number of workshops offered: 1-2 per month
• Number of workshop participants monthly: 10-20 at each workshop
These are projections based on centers with ongoing experience and that the community
knows is providing services. These numbers may not be met in the first 6-12 months of services
as we will be ramping up and engaging in a new community. We do expect that we will fully
meet the same number of participants as our other welcoming centers in year 2 of
implementation.
Family Focus respectfully, submits this request to the City of Evanston to fund the rollout and
implementation of a Welcoming Center at the Family Focus building administered by Family
Focus. Family Focus believes that we have the experience, capacity, and knowledge base to
implement the model with intention as well as out relationship with the community and
commitment to radical inclusion that will ensure that services, resources, and implementation
are in line with what this community needs ad wants with an eye to cross cultural collaboration
and leveraging of resources. Our commitment to the Principles of Family Support Practice
makes us well suited to respond to the diverse immigrant community in Evanston.
If awarded the Welcoming Center will be a significant value add to the vibrant and robust plans
that we have as we continue to develop Family Focus as a strong community asset. Family
Focus will continue providing services that activate the agency’s mission and will serve as a
trusted collaborator with other tenants and stakeholders as well as the City of Evanston. Our
partnership will remain strong in efforts to meet the City and our goals for the growth and
development of Evanston residents, regardless of place of origin.
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Appendix 1: Family Focus Leadership
Dara Munson, President & CEO
773-643-0452 ext. 2469
Dara.munson@family-focus.org
Dara Munson, formerly CEO of Chicago Child Care Society, is a native of Detroit and past
President & CEO of Big Brothers Big Sisters of Metro Detroit, past COO of Girl Scouts o f
Southeastern Michigan, and past Senior Director of United Way of Southeastern Michigan.
Munson has 26 years of human service/non-profit experience with the majority of that time
being in mission critical and executive level roles. Munson’s early career and education were in
criminal justice, and she now serves as Chair of the Board of Trustees of the Eastern Michigan
University Foundation Board (her alma mater). Munson also serves Chicagoland in several
leadership positions including Chair of Chicago Alliance for Collaborative Effort (CACE), Board
Member and Vice Chair of Membership for the International Women’s Forum (IWF)-Chicago
Chapter. She is a member of the Chicago Cook Workforce Partnership Youth Committee, Illinois
Partners for Human Services Board of Directors, and the Southside Giving Circle for the Chicago
Foundation for Women. She is a member of Alpha Kappa Alpha Sorority, Inc., and The Links,
Incorporated.
Dottie Johnson, CFO
773-643-0452 ext. 2463
Dottie.Johnson@family-focus.org
Dottie Johnson joined Family Focus as Chief Financial Officer in 2021 and oversees all aspects of
its finances, information technology and facilities management. In her role, Dottie is
responsible with providing strategic financial leadership to support our growth and
development opportunities.,
Dottie has nearly 30 years of experience in financial leadership roles in the nonprofit se ctor.
Previously, she served as the CFO and Controller for Chicago Commons where she was
responsible for all facets of the financial strategy, planning, management, and accounting. Prior
to her time at Chicago Commons, she has held varying financial leader ship positions in the
nonprofit sector, providing strategic direction to leadership teams on financial sustainability,
overseeing investments and liquidity, financial risk assessment, and resource allocation
decisions.
She is a Certified Public Accountant and holds a Bachelor of Science degree in Business from
Murray State University.
Mariana Osoria, SVP of Partnerships & Engagement
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312-421-5200 ext. 140
Mariana.Osoria@family-focus.org
Mariana Osoria has dedicated her work to the field of social services for over thirty years, the
last twenty in executive leadership and management. Prior to her current role she was the Vice
President of Centers at Family Focus, with the Aurora, DuPage, and Nuestra Familia (Cicero &
Chicago) centers under her purview. Before joining Family Focus in 2006, she held a number of
positions at Youth Guidance, the last being Program Manager for Project STRIVE. Her work has
focused on designing and implementing programs and systems to positively impact Latino and
African American communities. Mariana is also a national trainer and facilitator in the areas of
anti-poverty, community development, racial equity, and diversity. Mariana’s civic leadership
includes membership on the board of LUCHA, PCC Wellness, the inaugural City of Aurora
Education Commission, Co-Chair of the Puerto Rican Agenda, and Co-Chair of the Education
Committee of Illinois Unidos. She received her master’s degree from the University of Chicago
Crown Family School of Social Work, Policy, and Practice (formerly the School of Social Service
Administration).
Sherneron Hilliard, SVP of Programs and Impact
312-421-5200 ext. 132
sherneron.hilliard@family-focus.org
Sherneron Hilliard has held many roles at Family Focus, most recently as the Senior Vice
President of Programs and Impact. She served as the Center Director of the Lawndale center for
seven years, having graduated as the Project Director of Adult Services for eight years also at
the Lawndale site. Prior to joining Family Focus she implemented youth development programs
in schools, worked as a child welfare worker, and as an individual and family therapist in various
settings. Sherneron has a B.A. from Jackson State University and a M.S.W. from Loyola
University. She is currently pursuing a doctoral degree in Education Counseling Psychology.
Linda Balsamo, SVP of People & Culture
773-643-0452 ext. 2486
linda.balsamo@family-focus.org
Linda Balsamo has served in HR leadership roles at corporate and non -profit organizations for
over 25 years. Prior to her role as Chief People Officer at Chicago Child Care Society, Linda was
the Chief Administration Officer at NorthPointe Resources, where she helped drive
organizational development and strategic change, as well as build human capital through
training and development. Prior to her role at NorthPointe Resources, she worked in the
Compensation & Benefits Division at Walgreen Co., managing the Employee Assistance Program
and voluntary benefits for the organization of 250,000 employees. Linda is also an Adjunct
Professor at National Louis University and currently teaches Performance Analysis &
Management and Organizational Effectiveness & Development at the graduate level. Linda
earned her PhD in Human & Organizational Systems from Fielding Graduate University and an
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MBA in Finance from Loyola University. She was also the recipient of the 2007 Distinguished
Paper Award by the North American Management Society.
Vanessa J. Allen, Center Director of Family Focus Evanston
847.475.7570 ext. 15
vanessa.allen@family-focus.org
Vanessa J. Allen has been with Family Focus Evanston for over 18 years. Initially hired as a direct
service staff worker, she later transitioned to the role of Program Manager/Supervisor of the
Family Advocacy Center Program and the Early Childhood Program. Her current role is that of
Center Director and Director of Programs. Vanessa holds a Master of Social Work degree
(MSW) and a EdD in Education (Counseling Psychology). She is also a state of Illinois Licensed
Clinical Social Worker. Vanessa is a native of the city of Chicago but has resided in Evanston for
more than 20 years. In addition to her role at Family Focus, Vanessa is a member of several
organizations, including the NASW, NAACP, a member of Delta Sigma Theta Sorority,
Incorporated. Vanessa has a passion for empowering individuals and families and is dedicated
to the welfare of her community.
Loretta Espeut, Regional Vice President of Centers
773.962.0366 ext.207
loretta.espeut@family-focus.org
Loretta currently oversees Family Focus centers in the city of Chicago and the northern suburbs.
Loretta has more than 35+ years of progressively responsible experience directing programs and
providing training and technical assistance in the nonprofit field.
Ms. Espeut was the Director of Family Focus Englewood from 2002 -2015. As the site's first
director, she hired professional and technical staff and grew the organization from five to over
30 employees. She also managed a 4+ million-dollar budget, ensured a balanced center budget
yearly, installed effective programmatic and hiring structures, and provided superior leadership
to deliver strength-based services to families in the Englewood community. Ms. Espeut has
extensive experience building partnerships and collaborations with multiple agencies throughout
Chicago. Ms. Espeut is passionate about working with families in underserved and under -
resourced communities. Her outstanding qualities lie in building strong organizational structures,
empowering and growing a well-trained workforce, and developing a strongly cohesive, ethical
team. Her leadership style is very collaborative and is exemplified in the famous quote by
Benjamin Franklin, "tell me, and I forget, teach me, and I remember, involve me, and I learn." She
believes in the 'parallel process' and immersed it throughout her work with families and staff .
Her focus in the field is continuously working to understand brain development, the power of
trauma, and its effects on parenting families and living in under-resourced communities.
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Appendix 2: Welcoming Center Timeline
Pre-Planning/Exploratory Implementation
Activity Timeline
Initial Exploration with Evanston Latinos and the City of Evanston Janu-March 2022
Discuss viability and expansion with SVP Programs and Impact in
order to move forward. 3/23/2022
Meet with IDHS Office of Welcoming Centers 3/23/2022
Review NOFO requirements and alignment 3/23/2022
Meet with Evanston Center Director and Program Team 3/23/2022
Meet with Development team to discuss prioritizing IWC funding 4/20/2022
Identify potential funders 5/31/2022
Identify current partners and service array 4/10/2022
Determine Space needs. Currently available and future focused as
well. 4/15/2022
Draft Cost review to include start up and implementation 4/1/2022
Reach local electeds discuss the IWC expansion. Gabel, L.
Hernandez, Latino Caucus Members 6/30/2022
Plan Co-Creation Process 8/11/2022
Presentation to City of Evanston Social Service Committee 8/11/2022
Presentation to City of Evanston City Council (contingent on Social
Service Committee Approval) 9/12/2022
Focus groups with community residents to determine needs and
interests for programs 10/30/2022
Outreach and recruit 11/1/2022
Begin recruiting program staff 11/1/2022
Finalize key program areas and potential additional partners 11/30/2022
Roll out and implement 1/1/2023
Train staff on model 1/30/2023
"Ribbon Cutting" 2/1/2023
Ongoing review of implementation 3/1/2023
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18
Appendix 4: Evanston Center Partners
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August 5, 2022
City of Evanston
Social Services Committee
2100 Ridge Avenue
Evanston, IL 60201
Dear Members of the Committee:
Illinois Unidos is pleased to support the Family Focus Evanston ARPA request to the City of Evanston in
support of the implementation of an Illinois Welcoming Center to be housed in the Family Focus
Evanston building.
Illinois Unidos (IU) is a state-wide consortium of over 100 Latino elected and appointed officials,
together with health professionals, and representatives of community-based organizations, committed
to ensuring an equitable COVID-19 response and recovery for the state of Illinois’ Latinx population.
Our mission is to strengthen COVID-19 prevention, vaccination series completion and outreach strategies
for Illinois’ Latinx population through a robust bilingual and bicultural multi-media public education
campaign to lower vaccination hesitancy and improve safety mitigation utilization.
As context, Latinos represent 18.5% of the national population, yet represent 25% of Covid-19 cases, and
16% of Covid-19 deaths and highest Covid-19 associated hospitalizations across all racial and ethnic
groups. It is clear that along with our African-American neighbors, Latinos are also experiencing a
disproportionate burden of COVID-19 mortality and having a Welcoming Center that provides a one-stop
shop of services for racialized and minoritized immigrants such as Latinos is long-overdue and necessary
in the city of Evanston and in the north-shore area where Latino and other immigrants of color reside
and continue to recover from this global pandemic.
Family Focus’s mission is to invest in strengthening families and their children in Chicago and NE Illinois
so they build social capital and achieve upward economic mobility through high-quality innovative
programs and services, grounded in anti-racism and social justice. Family Focus utilizes the Principles of
Family Support practice as a philosophy and anchor in serving the community. Family Focus has a long
history of serving Latino and immigrant families in several Illinois communities. The Nuestra Familia
Centers in Chicago and Cicero have been supporting primarily Latino, immigrant and refugee community
for decades. Utilizing bicultural and bilingual staff the center offers the following key program areas:
Early Childhood, Youth Development & Family Support which includes immigration services.
As an anchor in the Latino community Family Focus has consistently been a welcoming location that
community residents can access for resources and support. Similar to the Nuestra Familia sites, the
Appendix 5: Letters of Support
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Aurora center served the immigrant and Latino community directly, came into existence due to the
changing landscape in the area to support school district and city leaders in responding to this growth.
As such Family Focus is well-suited to provide in-depth and holistic resources to immigrant families.
Family Focus also provides leadership and development opportunities for families and community
members through civic engagement, education workshops, classes and leadership opportunities that
keep families engaged in the community and connected to the organization. The Welcoming Center
plans to offer, one-stop shop services, community development and education, convene a community
alliance to support immigrants and refugees and offer colocation services for ease of access to families
and successful referral engagement that supports immigrants and refugees integration into the
community.
Evanston has demonstrated need for these services. With an ever growing Latino population, and nearly
doubling of Latino growth from 2000-2019, mirroring many Chicago suburban areas services that are
bilingual and bicultural are needed to support those increases. In addition, to Latino immigrants,
Evanston has been a hub for other immigrant communities as well with an overall foreign-born
population of 19% with home countries from the Americas, Africa, Europe and Asia, the welcoming
center would offer services to an array of immigrant and refugees, all in one location that is easily
accessible and well known in the community.
Illinois Unidos and Family Focus will work together to support the immigrant and refugee community in
understanding and accessing services and systems in the community. Partnership will include referrals,
sharing resources and opportunities to outreach to your organization’s participants as appropriate.
Family Focus is committed to providing educational sessions; deliver low-cost immigration support
services to the community.
We commit to participating in and supporting the Family Focus Evanston Welcoming Center and look
forward to a strong partnership.
Sincerely,
Alejandra L. Ibañez, Executive Director
Illinois Unidos
aibanez@latinopolicyforum.org
www.illinoisunidos.com
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City of Evanston
Social Services Committee
2100 Ridge Avenue
Evanston, IL 60201
Dear Members of the Committee:
Evanston Latinos is pleased to support the Family Focus Evanston ARPA request to the City of Evanston in
support of the implementation of an Illinois Welcoming Center to be housed in the Family Focus
Evanston building.
Since 2017, Latino leaders in Evanston have been advocating to City officials as well as other large
institutions in Evanston to urge them to provide specific resources, support and services to Evanston’s
Latinx and Spanish-speaking community. This group of Evanston Latino leaders in partnership with Cradle
to Career and the Evanston Public Library hosted “convivencias” (cultural convenings) bringing over 250
Evanston Latinx families to “break bread” and share their needs and assets. Those early convenings
informed the advocacy efforts with City officials and other institutions in Evanston on the need for
improved outreach, resources, and services to Evanston’s Latinx, spanish-speaking, immigrant, and
undocumented communities..
In 2020 in response to COVID-19 pandemic, Evanston Latinos NFP was founded. Evanston Latino’s
mission is to strengthen the Evanston community, build bridges, and advocate for equity and inclusion
for the Latinx, immigrant, undocumented and mixed-status community. We serve the Evanston
community through culturally and linguistically relevant programming, advocacy, and health and human
service support to Evanston’s historically underserved Latinx, spanish-speaking and immigrant
communities, of which Hispanic or Latino represents 12% of the city’s population and over 20% of the
elementary school (District 65) population and 25% of the secondary school (District 202) population.
Evanston Latinos worked with the city of Evanston and other social service agencies to meet the unmet
needs of its predominantly Spanish-speaking Latino immigrant population through its participation in
meetings with the Emergency Management, the Public Health Director, the Nonprofit Leaders Covid
Response group and the Mayor ’s Mental Health Taskforce. We also provided intake services and support
to the city’s large immigrant population with public aid services throughout the early parts of the
Covid-19 pandemic. Evanston Latinos continues to work on its Covid-19 Response & Relief Program and
welcomes the type of one-stop shop services and support that a Welcoming Center, particularly one run
by an experienced nonprofit organization like Family Focus can provide.
Family Focus has a long history of serving Latino and immigrant families in several Illinois communities.
The Nuestra Familia Centers in Chicago and Cicero have been supporting the primarily Latino, immigrant
and refugee community for decades. Utilizing bicultural and bilingual staff the center offers the
following key program areas: Early Childhood, Youth Development & Family Support which includes
immigration services. As anchors in those communities, Family Focus has consistently been a
welcoming location that community residents can access for resources and support. Similar to the
Nuestra Familia sites, the Aurora center served the immigrant and Latino community directly, and came
into existence due to the changing landscape in the area to support school district and city leaders in
responding to this growth.
EVANSTON, IL
EVANSTONLATINOS@GMAIL.COM
PHONE: (224) 408-0579
Page 30 of 35
A4.Page 146 of 325
As such Family Focus is well-suited to provide in-depth and holistic resources to immigrant families.
Family Focus also provides leadership and development opportunities for families and community
members through civic engagement, education workshops, classes and leadership opportunities that
keep families engaged in the community and connected to the organization. The Welcoming Center
plans to offer, one-stop shop services, community development and education, convene a community
alliance to support immigrants and refugees and offer colocation services for ease of access to families
and successful referral engagement that supports immigrants and refugees integration into the
community.
Evanston has demonstrated a need for these services. With an ever growing Latino population, and
nearly doubling of Latino growth from 2000-2019, mirroring many Chicago suburban areas, services that
are bilingual and bicultural are needed to support those increases. In addition to Latino immigrants,
Evanston has been a hub for other immigrant communities as well with an overall foreign-born
population of 19% with home countries from the Americas, Africa, Europe and Asia. The Welcoming
Center would offer services to an array of immigrants and refugees, all in one location that is easily
accessible and well known in the community.
Evanston Latinos and Family Focus will work together to support the immigrant and refugee community
in understanding and accessing services and systems in the community. Partnership will include
referrals, sharing resources and opportunities to outreach to your organization’s participants as
appropriate. Family Focus is committed to providing educational sessions; delivering low-cost
immigration support services to the community.
We commit to participating in and supporting the Family Focus Evanston Welcoming Center and look
forward to a strong partnership.
In community,
Evanston Latinos NFP Board of Directors
Rebeca Mendoza
Juan Geracaris
Jesus Vega Rojas
Stephanie Mendoza
Alejandra L. Ibañez
Chandra Palmer
EVANSTON, IL
EVANSTONLATINOS@GMAIL.COM
PHONE: (224) 408-0579
Page 31 of 35
A4.Page 147 of 325
Project Planning/Design/Community Engagement Timeframe: July - December
Personnel Salaries 12,000$
Fringe Benefits 3,360$
Total Personnel Costs 15,360$
Focus Groups 1,200$ Community Focus Groups (Food, Materials)
Participant Stipends 2,400$ Community Focus Group Incentives
Consultants 2,000$ Interpreter/Translator
Travel 500$
Total Planning Costs 21,460$
Start-Up Costs Timeframe: October - December
Office Furniture/Equipment 15,000$
3 private offices
(2 for staff; 1 for community partnerships)
Computer Lab Equipment 20,000$
8 laptops, printer/scanner, 3-D printer, projector, smartboard,
router
IT Wiring/Configuration 10,000$ Wiring, router, switch, firewall, setup and configuration
Computer Lab Furniture 8,000$ work tables and chairs
Opening Celebration 5,000$
Printing/Promotion 2,000$ Flyers/Brochures/Ads (English/Spanish/French)
Total Start-Up Costs 60,000$
Program Operations Timeframe: January - June
Program Staff 87,000$
Fringe Benefits 24,360$
Total Personnel Costs 111,360$
Occupancy 6,000$ 3 offices; shared meeting space
Communications (Phone/Internet)2,420$
Equipment Maintenance 1,200$ IT Support/Maintenance
Office Supplies 1,000$
Program Supplies 1,000$
Program Food 1,000$
Special Assistance to Clients 2,000$ Emergency assistance for participants
Consultants 5,000$ Interpreter Fees/Translation costs
Training 2,000$ Staff Development
Staff Travel 500$
Insurance 500$
Audit 610$
Dues/Fees/Subscriptions 500$
Postage 400$
Total Direct Program Operations 135,490$
Administrative Overhead 19,221$ 17.26% Overhead Rate
Total Budget - Pilot Year 236,171$
Welcoming Center Proposed Budget - Pilot Year
Six months salary & benefits for 1 Project Manager, 2 Lead Case
Managers (Spanish and French bi-lingual)
170 hours of staff time for project planning, community
partnerships/engagement; benefits @ 28%
Page 32 of 35
A4.Page 148 of 325
Program Operations Timeframe: July - June
Program Staff 136,610$
Full-year salary & benefits for 1 Project Manager, 2 Case
Managers (Spanish and French bi-lingual)
Fringe Benefits 38,251$
Total Personnel Costs 174,861$
Occupancy 12,000$ 3 offices; shared meeting space
Communications (Phone/Internet)4,800$
Equipment Maintenance 2,392$ IT Support/Maintenance
Office Supplies 1,200$
Program Supplies 1,200$
Program Food 1,200$
Special Assistance to Participants 5,000$ Emergency assistance for participants
Consultants 18,000$ Interpreter Fees/Translation costs; Computer Training
Training 5,000$ Staff Development
Staff Travel 1,500$
Insurance 3,943$
Audit 1,202$
Dues/Fees/Subscriptions 250$
Printing 500$
Postage 600$
Total Direct Program Operations 233,648$
Administrative Overhead 30,181$
Total Budget - Year 2 263,829$
Welcoming Center Proposed Budget - Year 2
Page 33 of 35
A4.Page 149 of 325
Section A: State of Illinois FundsREVENUESTotalState of Illinois Requested:$988,000.00Budget Expenditure Categories1. Personnel (200.430)$467,533.942. Fringe Benefits (200.431)$134,041.983. Travel (200.475)$982.804. Equipment (200.439 and 200.436(a))N/A5. Supplies (200.1 and 200.453)$17,200.086. Contractual Services/Subawards (200.318 and 200.1)$16,894.007. Consultant (200.459)$228,000.008. ConstructionN/A9. Occupancy - Rent and Utilities (200.465 and 200.436(a))$9,583.6610. Research and Development (R & D) (200.1)N/A11. Telecommunications$8,634.9612. Training and Education (200.473)$2,100.0013. Direct Administrative Costs (200.413)N/A14. Other or Miscellaneous Costs$14,081.0615. Grant Exclusive Line Item(s)N/A16. Total Direct Costs (add lines 1-15) (200.413)$899,052.4817. Indirect Cost (200.414)$88,946.88Rate %: 10.00Base: $889,468.8218. Total Costs State Grant Funds Lines 16 and 17 MUST EQUAL REVENUE TOTALS ABOVE$988,000.00Note: Total may be adjusted for rounding.State AgencyIllinois Department of Human ServicesFY.2023Agreement Numbers.FCSBK05126GranteeFAMILY FOCUSNotice of Funding Opportunity (NOFO) Number.N/AData Universal Number System (DUNS) Number081035784FEIN362166998Catalog of State Financial Assistance (CSFA) Number444-80-1493CSFA Short Description.REFUGEE - WELCOMING CENTERCatalog of Federal Domestic Assistance (CFDA) NumberN/ACFDA Short Description.N/A.............................................................................................................................................................................................................................GOMBGATU-3002-(R-02-17)page 1 of 26Major/Minor Version: 1.0.10Published Revision: 07/27/2022 12:21:23 PMPage 34 of 35
A4.Page 150 of 325
Family Focus
IWC DHS Funded Deliverables
FY2022 PROGRAM DELIVERABLES Goals
Deliverables Aurora Cicero Northwest
Chicago
Total number of unduplicated
participants served annually 440 440 440
Case Management
Number of new participants receiving
intakes and plans for services monthly 26 26 26
Number of participants served monthly 14 14 14
Number of successful case resolutions 22 22 22
Crisis Intervention
Number of participants requiring Crisis
Intervention monthly 2 2 2
Information and Referral Services
Number of external referrals made
annually 525 525 525
Workshops
Number of workshops offered 2 2 2
Number of workshop participants per
month 13 13 13
Page 35 of 35
A4.Page 151 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Public Works Agency Director
Subject: Approval of Contracts with Alexander Chemical Corporation, Polydyne
Incorporated, and Carus Corporation for FY 2023 Water Treatment
Chemicals (Bid 22-54)
Date: October 24, 2022
Recommended Action:
Staff recommends City Council authorize the City Manager to execute agreements with
Alexander Chemical Corporation (7593 S. First Road, LaPorte, IN 46350) in the amount of
$735,078.00, Polydyne Incorporated (One Chemical Plant Road, Riceboro, GA 31323) in the
amount of $91,640.00, and Carus Corporation (315 Fifth Street, Peru IL 61354) in the amount
of $379,080.00, for the period of January 1, 2023, to December 31, 2023, for the purchase of
water treatment chemicals (Bid 22-54), for a total amount of $1,205,798.00.
Funding Source:
Funding will be provided by the Water Production Bureau Filtration Business Unit (Accounts
510.40.4220.65015 & 510.40.4220.65030), which have a total FY 2023 budget request of
$1,205,798.00.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
Five different chemicals are primarily used in the Evanston water treatment process. Chlorine
is used as a disinfectant, alum and polymer are used as coagulants, fluoride (HFS acid) is
added to help prevent tooth decay, and a blended phosphate is added to coat the interior of
pipes to reduce the amount of lead and copper leaching into the water. Bid documents for the
different chemicals are bid as one bid with different groups; each group is awarded to the bidder
A5.Page 152 of 325
that provides the lowest bid for that specific water treatment chemical group. The contract for
each chemical is for one year, from January 1, 2023, through December 31, 2023.
Analysis:
The bid for water treatment chemicals was advertised in the Chicago Tribune and on
Demandstar. Bids were opened and publicly read on September 20, 2022. These bids were
reviewed by staff, and each group was evaluated separately. A detailed tabulation of the bid
responses is attached. Staff recommends acceptance of all of the apparent low bids as
responsive and responsible for alum, chlorine, fluoride, polymer and blended phosphate and
award of the contracts as indicated. A summary of the bids received by group is shown below.
CHEMICAL: Liquid Aluminum Sulfate (Alum)
Below is a summary of the bid results obtained on September 20, 2022 from Bid 22 -54 for
supplying alum during FY 2023.
CHEMICAL: Liquid Chlorine (Chlorine)
Below is a summary of the bid results obtained on September 20, 2022 from Bid 22-54 for
supplying chlorine during FY 2023. Please note th at chlorine is supplied in both ton cylinders
(in a price per ton) and in 150 pound cylinders (in a price per cylinder).
CHEMICAL: Liquid Hydrofluorosilicic Acid (Fluoride)
Below is a summary of the bid results obtained on September 20, 2022 from Bid 22-54 for
supplying fluoride during FY 2023.
Page 2 of 6
A5.Page 153 of 325
CHEMICAL: Liquid Cationic Polymer (Polymer)
Below is a summary of the bid results obtained on September 28, 2021 from Bid21-32 for
supplying polymer during FY 2022.
CHEMICAL: Blended phosphate
Below is a summary of the bid results obtained on September 20, 2022 from Bid 22-54 for
supplying blended phosphate during FY 2023.
The Water Fund, account 510.40.4220.65015 provides funding for the purchase of water
treatment chemicals except for the blended phosphate. This account has a proposed budget
allocation of $826,718.00 in FY 2023. The contracts to supply the estimated quan tity of alum,
chlorine, HFS acid and polymer will utilize $826,718.00 of this budget allocation as indicated
below.
Page 3 of 6
A5.Page 154 of 325
Since a portion of the cost for blended phosphate is reimbursed by the Northwest Water
Commission, a separate account in the Water Fund, 510.40.4220.65030 was established for
purchasing this product. Account 510.40.4220.65030 has a proposed FY 2023 budget
allocation of $379,080.00 and is augmented by revenues paid by the Northwest Water
Commission, which are estimated at $98,000.00 for FY 2023.
The table below summarizes the costs and the percent change from FY2022 to FY2023:
Page 4 of 6
A5.Page 155 of 325
The bid prices received for FY 2023 Water Treatment Chemicals have increased significantly
due to the pandemic, supply chain shortage, driver shortage, manufac turing plant shutdowns
and extreme weather events.
Legislative History:
City Council approved the purchase of Water Treatment Chemicals on November 8, 2021.
Attachments:
Sprd Sheet Chem Bid tab 2023
Page 5 of 6
A5.Page 156 of 325
BID TABULATION
BID # 22-54 WATER TREATMENT CHEMICALS
Bid Opening: September 20, 2022
Group A - Aluminum Sulfate
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Alexander Chemical Corp LaPorte, IN 624 ton $372.00 $232,128.00
Chemtrade Chemicals Parsippany,NJ 624 ton $610.00 $380,640.00
Univar Solutions USA Inc.Kent, WA 624 ton $497.87 $310,670.88
USALCO LLC Baltimore, MD 624 ton $443.21 $276,563.04
Group B - Liquid Chlorine
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Alexander Chemical Corp LaPorte, IN 160 ton $1,989.00 $318,240.00
20 150#$198.00 $3,960.00
TOTAL $322,200.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Alexander Chemical Corp LaPorte, IN 375 ton $482.00 $180,750.00
Pencco Inc San Felipe, TX 375 ton $630.00 $236,250.00
Univar Solutions USA Inc Kent, WA 375 ton $589.00 $220,875.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Polydyne, Inc.Riceboro GA 58 tons $1,580.00 $91,640.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Carus Corp Peru, IL 351,000 pounds $1.080 $379,080.00
Shannan Chemical Corporation Malvern, PA 351,000 pounds
Group C - HFS Acid
Group D - Polymer
Group E - Blended Polyphosphate
non-responsive
Page 6 of 6
A5.Page 157 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stephen Walker, Greenways Supervisor
CC: Edgar Cano, Public Works Director
Subject: Approval of Contract with Suburban Tree Consortium for the Purchase
of Trees and Planting Services for Fall 2022
Date: October 24, 2022
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract with
Suburban Tree Consortium (STC) for the purchase and planting of 142 trees in the amount of
$46,178.95.
Funding Source:
Funding for this purchase is provided from two general fund accounts. The purchase of the
142 trees is $27,998.00 and is provided from General Fund (Account 100.40.4320.65005),
which has an approved FY 2022 budget of $115,000 with $30,656.21 remaining. The cost of
planting is $18,180.95 and is provided from General Fund (Account 100.40.4320.62385), which
has an approved FY 2022 budget of $125,000.00 with $39,305.14 remaining.
CARP:
Urban Canopy & Green Space
Council Action:
For Action
Summary:
In June 2001, the City Council adopted Ordinance 65 -O-01, which authorized the City of
Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit of this
membership is that by merging orders with other municipalities, buying power is increased
through economies of scale. In August 2002, Resolution 60-R-02 was also approved, which
expressed the intent of the City of Evanston to remain a member of the STC as long as
sufficient funding is appropriated. Working with STC gives the City the ability to pre-order
specific tree species for five years into the future. This allows the nurseries to grow a large
A6.Page 158 of 325
percentage of the exact tree species that will be needed in future years. The STC solicits quotes
each spring and fall from participating nurseries on behalf of Evanston.
In September, staff sent a listing of the required trees for parkway planting this fall season to
the STC, who outsources the planting to member nurseries. Using the STC, the City is able to
locate the 2”-2.5” diameter tree species in the quantity needed. This allows community
members to to choose the tree species for their parkway from a list of 28 available options.
The total to purchase all 142 STC trees is $27,998.00. The trees are being supplied by
Goodmark Nurseries, LLC. (8920 Howe Road, Wonder Lake, IL), and they have certified that
the trees have not been treated with neonicotinoids.
In addition to the purchase price of the trees, the STC provides tree planting services and has
specific costs for planting different size trees, which are agreed to in writing with the STC and
all member municipalities. Staff has set up a preliminary agreement for them to plant 142 trees
on City parkways for a total cost of $18,180.95. Once this agreement is approved, the STC
contractor will pick up the trees directly from the nursery, deliver them to the individual sites,
and plant them.
Legislative History:
On June 25, 2001, the City Council adopted Ordinance 65-O-01, which authorized the City of
Evanston to join and participate in the Suburban Tree Consortium (STC).
On August 12, 2002, City Council approved Resolution 60 -R-02, which expressed the intent of
the City of Evanston to remain a member of the STC as long as sufficient funding is
appropriated.
Attachments:
Goodmark Nurseries Fall 2022 Quote
Apex Landscaping Planting Quote Fall 2022
Page 2 of 5
A6.Page 159 of 325
?E3
NURSERIES
.‘4‘)2()llowc Rnml \’v’oi1tlci'l,nl<c.ll.Mill")?
l‘Imnc:(K15)(J53-")2‘)3 I-‘zi,\':(>415)738-(I077
BillTo:
WESTCENTRALMUNICIPAL
CONFERENCE
2000 FIFTHAVE.BUILDINGN
RIVERGROVE,IL60171
USA
Order Confirmation SO—002511
Ship-to Address
WEST CENTRALMUNICIPAL
CONFERENCE
2000 FIFTHAVE.BUILDINGN
RIVERGROVE,IL 60171
USA
Payment Terms Salesperson PO#[Job Name Shipment Method Shipment Date
Due in 30 days Paul Ayers EVANSTON Pickup at Location October 24,
2022
No.Description Quantity Your Price Extended Amount
CLALUT—020 Yellowwood,American 2"5 247.00 1,235.00
CLAKPP-020 Yellowwood,Perkins Pink 2"3 247.00 741.00
QUEBIC-020 Oak,Swamp White 2"10 189.00 1,890.00
QUEMAC-Oak,Bur 25G Bag 1.75"4 175.00 700.00
CT25G175
CORMGG—020 Dogwood,Golden Glory 2"5 161.00 805.00
CARBFA-020 Hornbeam,Fastigiate European 2"2 201.00 402.00
CERCAN—0175 Redbud,Eastern 1.75"1 195.00 195.00
CERCAN-020 Redbud,Eastern 2"3 195.00 585.00
TERMS&CONDITIONS:
cancellation fee.
We do not accept cancellations for B&Bmaterial that has alrea dy been dug.Any dug item that is cancelled is subject to a 20%
Holding charges of 15%monthly will begin after June 1“for any Spring dug orders that have not been picked up.
Customer is responsible for unloading any order delivered,including equipment and manpower.
Allclaims must be reported in writing within 7 days of receipt of product.
Page 1 of 2IEIIEI
10/4/2022
Page 3 of 5
A6.Page 160 of 325
CERCAN-025
AMEGAB-015
AMEGAB-020
MALROR-020
ACERFJ—020
ACERFJ-025
ACESFF—020
TILAME-020
SYRPCS—020
ULMPFR—020
ULMAPR-025
ZELSGV—020
ZELSGV—025
NYSSYL-020
CATSPE—020
GYMDES-O20
GYMDES-025
LIQSWO-020
LIRTUL-020
CELOCC—020
Order Confirmation
Redbud,Eastern 2.5"
Serviceberry,Autumn Brilliance 1.5"
Serviceberry,Autumn Brilliance2"
Crabapple,Royal Raindrops”2"
Maple,Redpointe®2"
Maple,Redpointea 2.5"
Maple,Fall Fiesta Sugar 2"
Linden,American 2
Lilac,China Snow 2
Elm,Frontier 2
Elm,Princeton 2.5"
Zelkova,Green Vase 2
Zelkova,Green Vase 2.5
Tupelo 2"
Catalpa,Northern 2"
Kentucky Coffee Tree,Espresso”2"
Kentucky Coffee Tree,Espresso”2.5"
Sweetgum,Worplesdon American 2"
Tuliptree 2"
Hackberry 2"
Page 2 of 2
10
12
10
5
Su btotal
Total Taxes
Total USD
SO-002511
235.00 235.00
165.00 165.00
208.00 832.00
135.00 405.00
180.00 1,800.00
219.00 1,752.00
186.00 2,232.00
189.00 945.00
189.00 945.00
180.00 900.00
219.00 1,095.00
215.00 430.00
270.00 810.00
235.00 2,820.00
155.00 930.00
186.00 558.00
246.00 492.00
197.00 1,379.00
186.00 1,860.00
172.00 860.00
27,998.00
0.00
27,998.00
10/4/22
Page 4 of 5
A6.Page 161 of 325
Estimate
Date
10/5/2022
Estimate #
16712
Name / Address
West Central Municipal Conference
Attention: Judy Corvo
2000 Fifth Ave, Building J
River Grove, Illinois 60171
Customer Phone #Rep
MM
TotalI have read and understand all terms and conditions attached. If accepted, please
sign and return to our office. If you have any questions, please feel free to contact
our office. Thank you for choosing Apex Landscaping.
Accepted
By____________________________________________Date______________
Description Qty Rate Total
Fall 2022 Planting Estimate - 142 Trees
1 - 1.5" or 5' Tree 1 74.50 74.50
1 - Hinsdale/Beaver/McHenry/Doty/Goodmark 1.5" Delivery Charge 1 21.00 21.00
1 - Fold Cage (if not low profile), cut twine, peel back burlap 1.5"-3" @$3.25/ea 1 3.25 3.25
1 - Cut Basket/Remove (in addition to fold cage) 1.5"-3" @$4.35/ea 1 4.35 4.35
122 - 2" or 6' Tree 122 95.50 11,651.00
122 - Hinsdale/Beaver/McHenry/Doty/Goodmark 2" Delivery 122 24.00 2,928.00
122 - Fold Cage (if not low profile), cut twine, peel back burlap 1.5"-3" @$3.25/ea 122 3.25 396.50
122 - Cut Basket/Remove (in addition to fold cage) 1.5"-3" @$4.35/ea 122 4.35 530.70
19 - 2.5" or 7' Tree 19 100.75 1,914.25
19 - Hinsdale/Beaver/McHenry/Doty/Goodmark 2.5" Delivery 19 27.00 513.00
19 - Fold Cage (if not low profile), cut twine, peel back burlap 1.5"-3" @$3.25/ea 19 3.25 61.75
19 - Cut Basket/Remove (in addition to fold cage) 1.5"-3" @$4.35/ea 19 4.35 82.65
$18,180.95
Page 5 of 5
A6.Page 162 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Approval of a Contract Award with Ballard Marine Construction, LLC for
the 1909 Raw Water Intake Replacement (Bid 22 -35)
Date: October 24, 2022
Recommended Action:
Staff recommends the City Council rescind its prior action of July 25, 2022 authorizing the City
Manager to issue a Notice of Intent to Award the contract for the 1909 Raw Water Intake
Replacement Project (Bid 22-35) to IHC Construction Companies, LLC and, instead, authorize
the City Manager to issue a Notice of Intent to Award the contract for the 1909 Raw Water
Intake Replacement Project (Bid 22-35) to Ballard Marine Construction, LLC (727 S. 27th
Street, Washougal, WA 98671) in the amount of $47,202,200 .00, and contingent upon
receiving the appropriate loan funding from the Illinois Environmental Protection Agency
(IEPA), authorizing the City Manager to execute the Loan Agreement with IEPA and the
Contract with Ballard.
Funding Source:
Funding is to be provided from a combination of loans from the EPA and IEPA that will be
routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515 - 719001),
which of balance YTD a and $33,036,000.00, 2022 budget FY approved an has of
$17,917,275.20. The 1909 Raw Water Intake Replacement has an FY 2022 budget allocation
of $7,210,000.00.
CARP:
Resilience Regulations, Emergency Preparedness & Management
Council Action:
For Action
Summary:
A7.Page 163 of 325
This project involves the replacement of the City's existing 36"/42" raw water intake pipeline to
address an observed reduction in intake capacity, replace aged infrastructure installed in 1909
that is beyond its useful life, and improve the reliability of the water supply to the region. The
Project includes a 60-inch diameter intake pipeline extending approximately 5,500 feet into
Lake Michigan, a new intake structure consisting of nine 10.5-foot diameter cones located on
the lake bottom, and associated on-shore facilities. The existing 36"/42" intake pipeline, along
with its intake structure, will be abandoned in place. The contract period is 715 calendar days.
A Project Location Map is attached for reference.
This project is anticipated to be funded from a combination of low interest loans from the EPA
Water Infrastructure Finance and Innovation Act (WIFIA) and IEPA State Revolving Fund
(SRF) programs. The IEPA has approved the Project Plan and Financial Application as part
of the overall loan application process. In order to comply with the IEPA loan program rules,
this project was bid with three modifications from the standard City contracts:
1. The Contractor must demonstrate good faith efforts to meet State of Illinois established
Disadvantaged Business Enterprise (DBE) utilization goals (5% for MBEs and 12% for WBEs).
2. The Contractor must pay wages not less than those prevailing under the Federal Davis -
Bacon Wage Act.
3. Compliance with the Local Employment Program Ordinance was not required, as the IEPA
loan program does not allow a local hiring preference.
An additional departure from Evanston’s standard procedure is a two -step contract award
process. At this time, the City Manager can issue a Notice of Intent to Award to the lowest
responsive and responsible bidder. The IEPA will then review the bid package and provide a
formal loan offer to Evanston if all loan criteria have been met and sufficient funding is still
available. Upon receipt of the formal loan offer from IEPA, the City Manager may then execute
a contract with the low bidder.
Analysis:
This contract was advertised for bid on April 14, 2022 on Demandstar and in the Chicago
Tribune. On June 28, 2022 the City received three bids as follows:
Page 2 of 10
A7.Page 164 of 325
1.Total Bid Price includes Base Bid and Optional Bid items shown on the attached bid
tabulation.
The bids were reviewed by Ron Papa, Civil Engineer II, Paul Moyano, Senior Project Manager,
and Stantec Consulting Services, Inc., the design engineer for the project.
The City received three bids, and the lowest two bids were within 5.6% of each other,
demonstrating an acceptable set of bids. On July 25, 2022, the City Council approved a
contract award to the apparent low bidder, IHC Construction Companies, in the amount of
$44,699,000. Because this project is partially funded through a low-interest loan issued by the
Illinois Environmental Protection Agency (IEPA), there was a delay in award while the IEPA
reviewed the bids. Meanwhile, the second low bidder, Ballard Construction, filed a b id protest
that IHC did not meet all of the qualifications needed to complete the project and therefore was
not a responsive bid. Staff reviewed the bids and found that none of the bids were fully
responsive. In accordance with the procedures set forth in the bid documents, the City asked
the apparent low bidder for additional information concerning the bidder's qualifications. IHC
provided supplemental information about its subcontractor, Global Diving. After evaluation by
the City and Stantec, the City concluded that IHC/Global could accomplish the work and
therefore, Ballard's bid protest was denied.
Ballard then filed a bid protest in court. This month, the court enjoined the award of the
construction contract to IHC (the low bidder) finding that its bid has a material variance that
cannot be waived and cannot be cured (although Global had deep water experience, Global
did not have the experience working specifically on the Great Lakes as required by the bid
documents and therefore IHC's bid contained a variance that gave it a pricing advantage). In
accordance with the court’s decision, the City is moving to rescind the award to IHC and award
the bid to the next lowest bidder, Ballard. Ballard has submitted supplemental information to
their original bid to cure their non-responsive deficiencies. After review of their bid and
supplemental information, Stantec has found Ballard’s bid to be responsive and responsible,
and that they are qualified to complete the work. A copy of their evaluation is attached. City
staff concurs with Stantec’s conclusion. Ballard’s bid package includes the required bid b ond
and the documentation required for submission with the Bid as shown in the attached Bid
Evaluation Checklist.
Because the funding from the IEPA has a time constraint to be awarded by the end of the year,
because rejecting all bids and rebidding is a lengthy process under the IEPA administrative
regulations, and because current market volatility may significantly increase costs if the project
was rebid, staff has determined that it is in the City's best interests to award the Contract to
Ballard. Ballard has agreed to hold their costs until January 25, 2023, providing time for the
IEPA review. Staff recommends issuance of a Notice of Intent to Award a contract to Ballard
Marine Construction, LLC in the amount of $47,202,200.00. The amount includes Opti onal Bid
Items shown on the Bid Tabulation. Once the IEPA reviews the bid and formally provides the
funding for this project, the City Manager will execute the construction contract.
IEPA Loan Program Documentation:
IEPA cannot guarantee the loan until the City completes the loan application. In order to
complete the loan application, the City must submit:
Page 3 of 10
A7.Page 165 of 325
• An executed Notice of Intent to Award the contract contingent upon receipt of IEPA
funding.
• A copy of the bid package submitted by Ballard Marine C onstruction LLC, including all
required State with compliance DBE and forms certification demonstrating
requirements.
Ballard Marine Construction LLC included all information and certifications required by IEPA
as part of their bid package and appears to m eet the requirements of the IEPA DBE program.
IEPA will complete a final review prior to their formal loan offer.
Detailed Financial Summary:
It is anticipated that the project will be funded through two sources:
• The Environmental Protection Agency (EPA) Water Infrastructure Finance and
in to up amount an funding Innovation will program loan (WIFIA) Act provide
$20,386,000.00. The agreement for the WIFIA loan (authorized in Ordinance 107 -O-
21) has already been executed, and closed as a 30-year loan with an interest rate of
2.00%.
• The IEPA will provide loan funding from the State Revolving Fund (SRF) Public Water
Supply Loan Program (PWSLP) in an amount up to $35,279,939.00 (pending approval
of Ordinance 70-O-22). The final amount of the loan agreement will reflect approved
costs based the IEPA review of the bid. Staff anticipates that the IEPA loan will be for
$32,491,832.00 to be repaid over 20 years with an interest rate of 1.24%.
The following is a detailed breakdown of overall project costs and funding sources:
Page 4 of 10
A7.Page 166 of 325
Legislative History:
On October 11, 2021, the City Council approved Resolution 111 -R-21 authorizing City officials
to negotiate and execute the WIFIA loan agreement and WIFIA term sheet.
On October 25, 2021, the City Council approved Ordinance 107 -O-21 authorizing General
Obligation Corporate Purpose Bonds (1909 Raw Water Intake Replacement Project; WIFIA –
N20154IL) Issues.
On October 25, 2021, the City Council approved Ordinance 94-O-21 Authorizing the City to
borrow funds from the Illinois Environmental Protection Agency Public Water Supply Loan
Program.
On July 25, 2022, City Council approved Ordinance 70-O-22 to increase the amount authorized
for City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply
Loan Program.
On July 25, 2022, the City Council approved the Notice of Intent to Award a Contract with IHC
Construction Companies LLC for the construction of 1909 Intake Replacement Project
(Rescinded under this Action).
Attachments:
1 - Location Map
2 - Bid Tabulation
3 - Stantec Bid Evaluation
4 - Bid Evaluation Checklist
22-35 MWEBE Memo Bid 1909 Raw Water Intake Replacement
Page 5 of 10
A7.Page 167 of 325
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Existi ng 3 6"/42 " Inta ke Pipeline - To B e A ba ndon ed
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Page 6 of 10
A7.Page 168 of 325
Item Description Unit
IHC Construction
Companies, LLC
Ballard Marine
Construction Michels Construction
1 Lump Sum Price for All Project Work Lump Sum $41,379,000.00 $44,866,000.00 $52,335,338.00
2 Lump Sum for Intake Heating System Lump Sum $2,800,000.00 $1,815,000.00 $1,700,000.00
3 Allowance to Provide System Integrator Allowance $20,000.00 $20,000.00 $20,000.00
4 General Allowance Allowance $500,000.00 $500,000.00 $500,000.00
Total $44,699,000.00 $47,201,000.00 $54,555,338.00
Optional Bid Work (Spare Parts) $10,000.00 $1,200.00 $1,000.00
TOTAL BID $44,709,000.00 $47,202,200.00 $54,556,338.00
1909 Raw Water Intake Replacement
Bid Tabulation
Bid 22-35Page 7 of 10A7.Page 169 of 325
Stantec Consulting Services Inc.
350 North Orleans Street Suite 1301, Chicago IL 60654-1983
October 5, 2022
File: 173440108
Attention: Paul Moyano
Evanston Water Department
555 Lincoln St
Evanston, IL 60201
Reference: 1909 Raw Water Intake Replacement Project, Evaluation of Supplemental Bid
Information from Ballard Marine Construction, LCC
Dear Paul,
Based on ruling of the Circuit Court of Cook County (Chancery Division General Chancery Section) Case
No. 22 CH8532, the City of Evanston is prohibited from proceeding with IHC Construction Companies, LLC
to commence or complete the 1909 Raw Water Intake Replacement Project. The City of Evanston has
requested that Stantec review supplemental information provided by Ballard Marine Construction, LLC.
(“Ballard”) to determine if the original bid submitted on June 28, 2022, in conjunction with supplemental
information provided is responsive and responsible.
Based on our review of the supplemental documents together with the original bid submitted on June 28,
2022, Ballard’s bid package is responsive, responsible, and it is our opinion that Ballard is qualified to
complete the work.
If there are any questions on this subject or you would like to discuss further, please feel free to contact me.
Regards,
Stantec Consulting Services Inc.
Brian Kazyak PE
Project Technical Lead
Phone: 312 831 3028
Brian.Kazyak@stantec.com
Attachments:
• Ballard Marine Construction - 1909 Intake Replacement Submittal - 9-27-22.pdf
• Exhibit 2 from Ballard Marine Const LLC Supplemental Award Protest (8.16.22).pdf
• 20221004_email from_dprice.pdf
• Bid Evaluation Table
Page 8 of 10
A7.Page 170 of 325
No.
Section
Number Section
IHC Construction
Companies, LLC1
Ballard Marine
Construction1 Michels Construction
1 00 30 10 Disclosure of Ownership Interests Yes Yes Yes
2 00 30 20 Certification of Bidder Regarding Equal Employment Opportunity Yes Yes Yes
3 00 30 40 Additional Information Sheet Yes Yes Yes
4 00 30 50 Major Subcontractors Listing Yes Yes Yes
5 00 30 60 Conflict of Interest Form Yes Yes Yes
6 00 30 70 Signature Form Yes Yes Yes
7 00 41 00 Bid Form Yes Yes Yes
8 00 42 00 Bid Bond Yes Yes Yes
9 00 52 01 Contractor Services Agreement Acknowledgement Form Yes Yes Yes
10 00 52 01 Contractor Services Agreement Exceptions Taken None None Yes
11 00 52 02 Bid Bond Submittal Label Yes Yes No
12 00 66 60 US EPA Certification of Nonsegregated Facilities Yes Yes Yes
13 00 67 00 Notice to Labor Unions or Other Organizations of Workers Nondiscrimentation in Employment Form Yes Yes Yes
14 00 67 50 Certification Regarding Debarment, Suspension, and Other Responsibility Matters Yes Yes No
15 00 68 50 Bidder Certification Regarding Compliance with Article 33E "Criminal Code of 1961" Yes Yes Yes
16 00 69 00 Disadvantaged Business Enterprise (DBE) Participation Yes Yes Yes
17 00 69 50 Bidder Certification Regarding Use of American Iron and Steel Products Yes Yes Yes
18 00 69 60 Employment of Illinois Workers on Public Works Act Yes Yes Yes
19 Acknowledgement of Addenda (1 to 6) Yes Yes Yes
1909 Raw Water Intake Replacement
Bid Evaluation Checklist
Note 1. Evaluated original bid with supplemental information provided after the bid.
Bid 22-35Page 9 of 10A7.Page 171 of 325
1909 Raw Water Intake Replacement, Bid No. 22-35, M/W/EBE Memo 10.24.2022
To: Edgar Cano, Public Works Agency Director
Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer
Paul Moyano, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 1909 Raw Water Intake Replacement (Bid 22-35)
Date: October 24, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the 1909 Raw Water Intake Replacement, Bid
No. 22-35, Ballard Marine Construction, LLC, total base bid is $47,202,200.00 and
they will receive .61% credit for compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of Work Contract
Amount % MBE WBE EBE DBE
Genesis Project
Controls Group, LLC
Scheduling Services $163,010.00 .35% X
Geo Services, Inc. Geo Laboratory Testing $50,155.00 .11% X
C3 Corporation Construction Layout
and Survey
$23,000.00 .05% X
AMS Elite Solutions Hauling and Disposal of
Unsuitable Materials
$49,810.00 .11% X
Total M/W/EBE $285,975.00 .61%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 10 of 10
A7.Page 172 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Public Works Agency Director
Subject: Approval of a Contract Award with Standard Printing Company,
Incorporated. dba Information Outsource for FY 2023, 2024, & 2025
Utility Bill Print and Mail Services (RFP 22-44)
Date: October 24, 2022
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Standard Printing Company, Incorporated dba Information Outsource (3540 W. Lincoln Street,
Phoenix, AZ 85009) to provide utility bill print and mail services for the period of January 1,
2023 to December 31, 2025 in the not-to-exceed amount of $139,050.00.
Funding Source:
Funding for the mailing of the bills is provided by the Water Fund annually in the amount of
$25,000.00, and from the Sewer Fund in the amount of $6,850.00. The printing of the bills is
provided by the Water Fund in the amount of $12,800.00 and from the Sewer Fund in the
amount of $3,700.00. A detailed funding table is included in the attached memo.
CARP:
N/A
Council Action:
For Action
Summary:
This contract is for the printing and mailing of utility bills, which include water, sewer and
sanitation fees. It also includes printing and mailing of past due notices and shutoff notices.
Utility bills are issued every other month (6 times/year). The number of bills sent each cycle is
approximately 14,500. In addition to printing and mailing the bills, the vendor is expected to
include additional flyers upon request.
A8.Page 173 of 325
Setting up a printing service contract with a new vendor is challenging and requires significant
effort by staff. Staff works with the vendor to make sure the format of the bill is correct. In
order to print the bills, staff provides a file with all of the mailing addresses and account
information to the vendor. The vendor then submits a file back which is checked by staff to
verify all of the information is printing correctly. This process repeats until the vendor reliably
provides error-free bills. Finally the new vendor runs a full practice billing cycle side by side
with the existing vendor to verify the bills match. This process ensures that the change in utility
billing is seamless to customers. Because of the amount of effort and the potential for errors
with a new printing vendor, staff recommends entering into a 3 -year contract with two optional
1-year contract extensions.
Analysis
The Request for Proposal was advertised on Demandstar and in the Chicago Tribune.
Proposals were received on August 2, 2022. Staff received a total of nine proposals but four
were deemed non-responsive due to failing to adhere to the submittal requirements. The
following vendor's proposals were evaluated:
The proposals were reviewed by the following staff:
• Darrell A. King, Water Production Bureau Chief
• Vicki Biner, Customer Service & Meter Service Coordinator
Page 2 of 6
A8.Page 174 of 325
• John Gonzalez, Purchasing Specialist
• Racquel Pinto, Clerk II
• Kevin Johnson, Recycling & Environmental Maintenance Supervisor
The scoring of the proposals were as follows:
The Standard Printing Company has more than 100 bill-print customers, of which more than
60% are utilities. Their average customer relationship is thirteen years. They provide utility bill
print and mail serves for the following public entities with similar services as the Evanston Water
Utility: City of Tempe (nine years), Campbellsville Water (three years), City of Niceville (nine
years), Virgin Valley Water District (eight years) and the Magna Water District (four years).
Vendor pricing summary is provided below:
Page 3 of 6
A8.Page 175 of 325
Detailed Financial Analysis
A detailed financial breakdown is provided in the table below:
Page 4 of 6
A8.Page 176 of 325
Attachments:
22-44 MWEBE Memo RFP Utility Bill Print & Mail Services
Page 5 of 6
A8.Page 177 of 325
Utility Bill Print & Mail Services, RFP 22-44, M/W/EBE Memo 10.24.2022
To: Edgar Cano, Public Works Agency Director
Darrell King, Water Production Bureau Chief
From: Tammi Nunez, Purchasing Manager
Subject: Utility Bill Print & Mail Services, RFP 22-44
Date: October 24, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Utility Bill Print & Mail Services, RFP 22-
44, Standard Printing Company, Incorporated dba Information Outsource, total
base bid is $139,050.00 and they are found to be in compliance with the City’s goal.
They will receive credit for 100% M/W/EBE participation.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Standard Printing
Company
Utility Bill Print
& Mail Services
$139,050 100% X
Total M/W/EBE $139,050 100%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 6 of 6
A8.Page 178 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian Zimmerman, Solid Waste Coordinator
CC: Edgar Cano, Public Works Agency Director
Subject: Approval of 3-year Contract Extension with Groot Industries for the
Residential Refuse and Residential Yard Waste Franchises
Date: October 24, 2022
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Groot Industries (2500 Landmeier Rd, Elk Grove Village, IL 60007) for the Residential Refuse
and Residential Yard Waste Franchises.
Funding Source:
Funding for Residential Refuse Franchise is provided from the Solid Waste Fund (Account
520.40.4310.62415), which has an approved FY 2022 budget of $1,731,350 and a YTD
balance of $296,870.00. FY2023 has a projected budget of $1,791,947. Funding for Residential
Yard Waste Franchise is provided from the Solid Waste Fund (Account 520.40.4310.62417),
which has an approved FY 2022 budget of $718,000 and a YTD balance of $130,699.23.
FY2023 has a proposed budget of $743,130.
CARP:
Zero Waste
Council Action:
For Action
Summary:
City Council approved the Residential Refuse Franchise and Residential Yard Waste Franchise
on October 9, 2017. The Franchises were services listed with other franchise agreements the
City entered into during the same Request for Proposal (RFP 17-47). The initial terms for each
agreement were for a five-year period that started on November 1st, 2017, and is set to expire
on October 31, 2022.
Residential Refuse Franchise
A9.Page 179 of 325
This franchise provides refuse services for primarily single family units. Accounts are able to
receive once a week refuse collection for either sixty-five gallon or ninety-five gallon carts.
Collection days are Monday thru Thursday, assigned based on geography (see Figure 1).
There are 12,444 accounts being billed under the Residential Refuse Franchise.
The City pays Groot for the collection and transportation of the refuse. The structure of the
agreement is based on the number of units as well as the size of and number of containers
serviced. The unit count freezes for the duration of the agreement. The current pricing structure
has three components (as shown in Table 1). The negotiated rate for the services provided by
Groot is for only FY2023. The cost is expected to increase each year between 1.5 -3.5%,
dependent on the Consumer Product Index (CPI), which is the same index that is used for
other waste service contracts for the City. With the current unit count and per unit price
increase, the City is budgeting a projected $1,791,947 for residential refuse collection and
transportation in 2023.
Page 2 of 18
A9.Page 180 of 325
The cost of disposal for the material collected through the Residential Refuse agreement is
paid through to the Solid Waste Authority of Northern Cook County (SWANCC), of which
Evanston is a member. SWANCC requires all residentially collected refuse material to be
disposed of at their Wheeling, IL, transfer station. The disposal cost the City of Evanston pays
to SWANCC is determined each year by a three -year rolling tonnage average based on
SWANCC’s fiscal calendar for which the City budgets. This includes material in addition to what
is collected exclusively from residents in their weekly service, such as street sweeping, bulk
pickups, park refuse, etc. The FY2023 budget for the SWANCC disposal is projected to be
$735,000.
The Refuse Waste that is generated from this agreement has seen some relatively stable
generation amounts outside of calendar years of 2020 and 2021 (Figure 2.). Staff believe this
is due to the trend of COVID, where residents were more likely to be inside their reside nces
and working from home, thus generating more waste. Staff anticipate the yearly total to
decrease for 2022, but will likely be higher than the calendar years prior to COVID (Figure 3.).
Residential Yard Waste Franchise
The Residential Yard Waste Franchise provides yard waste services for primarily single family
units. Accounts are able to receive once a week yard waste collection for ninety -five gallon
carts or are able to buy stickers, which can be used for paper bagged or bundles of yard waste
that residents place outside for collection. The City provides yard waste stickers to be sold at
local municipal buildings and retail locations for $2.00 a sticker. Collections are Monday thru
Thursday and occur on the same day as refuse collection (see Figu re 1.). Currently, collection
for yard waste is offered for 8.5 months out of the year with the season starting early April and
concluding in early December. As of 2022, there are 6,654 accounts billed under the
Residential Yard Waste Franchise.
The City pays Groot for the collection, transportation, and disposal of the residential yard waste.
The structure of the agreement is based on the number of units as well as the size and number
of containers serviced. The unit count freezes for the duration of the agreement. The current
pricing structure has three components (see Table 2). The negotiated rate for the services
provided by Groot is for only FY2023. The cost is expected to increase each year between
1.5-3.5%, dependent on the Consumer Product Index (CPI), which is the same index that is
used for other waste service contracts for the City. With the current unit count and per unit price
increase the City is projected to spend $743,130 for residential yard waste collection and
transportation in 2023.
Page 3 of 18
A9.Page 181 of 325
The amount of yard waste that is generated from this agreement has been stable, following
predictable cyclical patterns (Figure 3.). This is likely due to the fact that the bulk of material
disposed of in the yard waste carts continues to be primarily yard waste even though food
scraps are able to be placed into the cart as well. Also, residents seem to put most material
into their carts early in spring and late fall, which tends to coincide with prepping lawns for
summer as well as leaf disposal in fall.
Staff conducted an online survey in June with current users of yard waste carts. Out of 929
responses, 48% of users say they currently use their yard waste bin to dispose of food scraps.
When asked if users would be interested in an opt-in year round yard-waste/food scrap
collection offering, 49% of users said they would be interested, with another 34% stating they
may have interest. It is likely that there is an opportunity to increase tonnage from this program
Page 4 of 18
A9.Page 182 of 325
by increasing awareness to current users that they can place food scraps into their yard carts.
There were 349 users signed up for the Winter Gap compost waste collection program in 2021-
2023, a separate program meant to provide a bridge through the months that yard waste
collection is shut down for the winter. By potentially expanding the collection schedule to year-
round, the volume collected would increase during off-season months.
Staff would also like to investigate how the rest of the residents manage their yard waste
(whether through backyard composting, landscapers, stickers, or nothing at all). Table 3 has a
summary of the survey information. Figures 4 and 5 indicate the amount of refuse collected.
Page 5 of 18
A9.Page 183 of 325
Residential Refuse and Yard Waste Franchise Analysis:
Staff recommends extending both of the franchise agreements with Groot Industries for three
additional years with the amended agreement. For the Residential Refuse, the agreement will
be amended to alter the Bonus and Penalty structure to increase the range to <110 missed
pickups for a bonus and >200 missed pickups for a penalty over the course of a quarter. This
is being done to adjust for what is a more normal distribution of missed pickups for a quarter.
The Bonus and Penalty amount is also anticipated to be increased to $2,500. Staff also
proposes to amend the agreement to require cooperation with any consultant the City might
hire to complete a Waste Characterization Study, as noted in other recently approved franchise
agreements. The City is seeking a comprehensive und erstanding of what material resides in
both the refuse and recycling waste streams to help gauge progress and identify opportunities
to improve. Staff are also proposing an increased allotment of carts to be provided for the
course of the extension. This would maintain the same number of carts being requested for
purchase as per the original agreement, but would request the 1,000 65 -gal carts be provided
over a 3-year period instead of 5-year period.
The Yard Waste franchise is proposed to be amended for t he inclusion for the optional off-
season service pricing. Offering the off-season service to residents would allow the City to test
the feasibility and interest level. The current proposal is to set the unit cost that Groot will charge
the City with a variable tier model that is based on the number of units or accounts utilizing the
service for the month (see Table 4.). For example, if the City has 1,000 household units signed
up for a month in the off-season, Groot would be charging the City a monthly total cost of
$17,920 as the City account would be in Tier 4. The residents opting in would also be expected
to pay for the cost of this increase in service in order to offset the City's cost. The more
residents that participate, the lower the cost would be to each resident.
Page 6 of 18
A9.Page 184 of 325
Residents would be expected to sign up before November for the off -season services. Once
signed up, residents would see a bill with a rate set by the number of users are in the program.
Staff anticipate the off-season service offering to be made to residents at the start of the typical
yard waste season in 2023 as the current timeline to implement for 2022-23 off-season is too
short to organize for billing, routing, and awareness purposes. By pursuing this off -season
pricing model during the contract extension, the City will be able to gauge level of interest,
operational challenges and the amount that can be practically diverted from landfill disposal.
Current language for each extension agreement are being finalized by City of Evanston's legal
counsel.
Detailed Financial Summary:
The following is a detailed breakdown of the funding sources:
Legislative History:
On October 9th, 2017, the City Council approved a contract for Residential Refuse and Yard
Waste Collection Franchise with Groot Industries.
Attachments:
First Amendment. Evanston Residential Waste (Groot 10-10-2022).docx
First Amendment. Evanston Yard Waste (Groot 10-10-2022).docx
Page 7 of 18
A9.Page 185 of 325
FIRST AMENDMENT to SERVICES AGREEMENT
THIS FIRST AMENDMENT OF THE SERVICES AGREEMENT (this
"Amendment")is made as of the day of ,2022,by and between THE CITY OF
EVANSTON,an Illinois municipal corporation (hereinafter referred to as "City")and GROOT
INDUSTRIES,INC,a Delaware corporation (hereinafter referred to as “Contractor”).The City
and Contractor shall be referred to collectively as the “Parties”.
WITNESSETH
WHEREAS,the City and Contractor entered into a Services Agreement dated October
31,2017 (the “Agreement”)(the terms and conditions of which are incorporated herein as
Exhibit “A”)to provide professional services related to the collection of refuse from the City’s
residential buildings (the “Services”); and
WHEREAS, the Agreement terminates October 31, 2022;and
WHEREAS,in 2022,the City passed Ordinance 14-O-22 creating “Franchise Haulers”
to the City Code; and
WHEREAS,the City and Contractor desire to extend the Professional Services
Agreement with Contractor under the new terms and conditions of Ordinance 14-O-22 and as set
forth in this Amendment—through October 31, 2025.
NOW THEREFORE,in consideration of the mutual observance of the covenants,
conditions and promises set forth below and the parties agree amend the Agreement as follows:
1.Term. Notwithstanding anything to the contrary contained in the Agreement, the Term of
the Agreement shall continue through October 31, 2025.
2.Rates. Notwithstanding anything to the contrary contained in the Agreement, effective as
of November 1, 2022, the rates charged by Contractor shall remain the same through
October 31, 2023. Beginning on November 1, 2023, rates will be increased by CPI as set
forth in the Agreement.
3.Additional Provisions. Effective as of November 1,2022, the following shall be added as
new sections to the Agreement:
XI.WASTE CHARACTERIZATION
A.Waste Characterization Study
1.If requested by the City,Contractor will cooperate with others contracted by
the City to complete a Waste Characterization Study that is a representative
sample of the residential refuse and recycling collection stream.The rates
provided for herein do not include or account for the cost for such a study.
Page 8 of 18
A9.Page 186 of 325
Any study conducted with a third-party firm contracted by the City will be an
expense covered by the City.The dates and general terms of such a study will
need to be mutually agreed to by both parties.If the City contracts a
third-party firm to conduct a study that requires use of space within a
Contractor owned or contractually operated facility,the firm hired shall
adhere to all safety standards established by the Contractor.Failure of a
third-party firm the abide by such standards shall result in immediate removal
from the facility and shall not constitute a breach of this clause by Contractor.
2.If requested by the City,the Contractor will perform a Visual Waste
Characterization Study using a representative sample of the residential refuse
and recycling collection stream.The studies shall include the following
components:
i.Frequency (the first study shall be conducted within the first year of
the Agreement);
ii.Qualifications and standard (Contractor will conduct the study using
a qualified internal staff person or subcontractor.The Contractor shall
provide two visual audits each year of the materials being collected.
Visual audits will entail the firm periodically tipping the contents of
collected refuse on the tipping floor at the transfer station and visually
observing and documenting the contents (without pursing a detailed
weight-based characterization study).Contents must be categorized
into the following groups:
Table 1.List of Waste Component Categories
Mixed Paper Other Organics
High Grade Paper Ferrous
Computer Printout Cans
Other Office Paper Other Ferrous
Newsprint Aluminum
Corrugated Cans
Plastic Foil
PET bottles Other Aluminum
HDPE bottles Glass
Film Clear
Other Plastic Brown
Yard Waste Green
Food Waste Other inorganics
Edible Food- Packaged
Edible Food- Non Packaged
Inedible Food
Page 9 of 18
A9.Page 187 of 325
Wood
Table 2. Descriptions of Some Waste Component Categories
Category Description
Mixed Paper
Office paper, computer paper, magazines, glossy
paper, waxed paper, and other paper not fitting the
categories of newsprint and corrugated
Newsprint Newspaper
Corrugated
Corrugated medium, corrugated boxes or cartons,
and
brown (kraft) paper (that is, corrugated) bags
Plastic All Plastics
Yard Waste Branches, twigs, leaves, grass, and other plant
material
Food Waste All food waste
Wood Lumber, wood products, pallets, and furniture
Other organics
Textiles,rubber,leather,and other primarily
burnable materials not included in the above
component categories
Ferrous Iron, steel, tin cans, and bi-metal cans
Aluminum Aluminum, aluminum cans, and aluminum foil
Glass All glass
Other inorganics
Rock, sand, dirt, ceramics, plaster, non-ferrous
non-aluminum
metals (copper, brass, etc.)
XI.REPORTING
Contractor will work with the City to established reporting methods.The preferred
reporting method of the City can be different depending on the report and the Contractor
shall make every effort,within its reasonable control,to provide the information as
requested. Reports are expected to be submitted on a quarterly basis.
XII.COUNTERPARTS
This Amendment may be executed in several counterparts,each of which shall be
deemed an original,and all of which shall constitute but one and the same instrument.For
purposes of this Amendment,facsimile and scanned signatures shall be considered the
same as original signatures and shall be treated as valid and binding upon the parties
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hereto,provided,however,the parties shall exchange original signature pages as
reasonably promptly following execution hereof.
4.Exibit A. As of November 1, 2022, Exhibit A of the Agreement is hereby amended as
follows;
F.In accordance with the specifications outlined in Section 2.05(A)of RFP 17-47,
Contractor will provide,included in each bid time over the three (3)year duration
of the contract,1,000 65-gallon wheeled carts.The Contractor must have at all
times twenty-five (25)carts available to deliver to the City within 48 hours of
request.The City may request more than twenty-five (25)carts at a time and the
Contractor must provide the initial twenty-five (25)carts within 48 hours as well
as a schedule for when the additional carts will be delivered.Contractor may
choose how and when to purchase the required carts as long as the above
specifications are met.
I.Adhere to the following penalty and bonus structure based on the complaints
tracked and reported through the City’s 311 system:
a.Acceptable range 110-200 missed pick ups in a quarter;
b.Bonus:If the Contractor receives less than 110 missed pick ups in a
performance quarter,the Contractor will receive a $2,500.00 bonus that will
be paid in one (1)$2,500.00 monthly installment.Any bonus should be added
to the monthly invoice from the Contractor to the City;
c.Penalty:If the contractor receives more than 200 missed pick ups in a
performance quarter,the Contractor will receive a $2,500.00 penalty that will
be deducted in one (1)$2,500.00 monthly installment.Any penalty will be
subtracted from the monthly installment.Any penalty will be subtracted from
the monthly payment from City to the Contractor.
5.Ratification/Conflicting Provisions:All terms and provisions of the Agreement not
amended hereby,either expressly or by necessary implication,shall remain in full force
and effect.From and after the date of this Amendment,all references to the term
“Agreement”in this Amendment shall include the terms contained in this Amendment.In
the event of any conflict between the terms of the Agreement and this Amendment,the
terms of this Amendment shall prevail.
[Signature Page to Follow]
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IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed the
day and year first above written.
CITY OF EVANSTON,GROOT INDUSTRIES, INC.
an Illinois Municipal Corporation a Delaware corporation
By:By:
Print Name: Luke Stowe Print Name: Kiel Pennington
Its: City Manager Its: Division Vice President
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EXHIBIT “A”
PROFESSIONAL SERVICES AGREEMENT
{00105467.DOCX.}
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FIRST AMENDMENT to SERVICES AGREEMENT
THIS FIRST AMENDMENT OF THE SERVICES
AGREEMENT (this "Amendment")is made as of the day of ,2022,by and
between THE CITY OF EVANSTON,an Illinois municipal corporation (hereinafter referred to
as "City")and GROOT INDUSTRIES,INC,a Delaware corporation (hereinafter referred to as
“Contractor”). The City and Contractor shall be referred to collectively as the “Parties”.
WITNESSETH
WHEREAS,the City and Contractor entered into a Services Agreement dated October
31,2017 (the "Agreement")(the terms and conditions of which are incorporated herein as
Exhibit “A”)to provide professional services related to the collection of yard waste from the
City’s residential buildings (the "Services"); and
WHEREAS, the Agreement terminates October 31, 2022;and
WHEREAS,in 2022,the City passed Ordinance 14-O-22 creating “Franchise Haulers”
to the City Code; and
WHEREAS,the City and Contractor desire to extend the Professional Services
Agreement with Contractor under the new terms and conditions of Ordinance 14-O-22 and as set
forth in this Amendment—through October 31, 2025.
NOW THEREFORE,in consideration of the mutual observance of the covenants,
conditions and promises set forth below and the parties agree as follows:
1.Term. Notwithstanding anything to the contrary contained in the Agreement, the Term of
the Agreement shall continue through October 31, 2025.
2.Rates. Notwithstanding anything to the contrary contained in the Agreement, effective as
of November 1, 2022, the rates charged by Contractor shall remain the same through
October 31, 2023. Beginning on November 1, 2023, rates will be increased by CPI as set
forth in the Agreement.
3.Scope of Services. Effective as of November 1, 2022,the following shall be added as
Section IV.Z. of the Agreement:
“Z.In accordance with the specifications outlined in Section 2.05(A)of RFP 17-47,
Contractor will provide,included in each bid item over the three (3)year duration of
the contract,1,500 95-gallon wheeled carts.The Contractor must have at all times
twenty-five (25)carts available to deliver to the City within 48 hours of request.The
City may request more than twenty-five (25)carts at a time and the Contractor must
provide the initial twenty-five (25)carts within 48 hours as well as a schedule for
when the additional carts will be delivered.Contractor may choose how and when to
purchase the required carts as long as the above specifications are met.”
4.Additional Provisions: Effective as of November 1,2022, The following sections shall be
added as new to the Agreement:
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XI.REPORTING
Contractor will work with the City to established reporting methods.The preferred
reporting method of the City can be different depending on the report and the Contractor
shall make every effort,within its reasonable control,to provide the information as
requested. Reports are expected to be submitted on a quarterly basis.
XII.ADDITIONAL OPTIONAL SERVICES
Contractor may offer service to individual residents during off-season (December –
April) months for yard waste pick up. Collection will be from the previously supplied
carts (95-gallon containers). Days of collection are able to be determined by Contractor
each year after November once the City provides a list of residents requesting
off-season service. Days of collection will still be restricted to Monday through Friday
and service on weekends will be prohibited.
If all approved disposal facilities shut down or will not accept materials during
off-season (Start of December – Start of April), Contractor will be allowed to dispose of
collected material at non-Evanston based refuse disposal locations. Contractor must have
approval from the City in writing prior to disposal. If approved facilities becomes
available, Contractor will be required to resume disposal at approved facilities. It shall
be a breach of this Agreement to dispose of material at any facility not previously
approved by the City without notice and approval of the City.
Pricing for off-season service is based on a user tier system. The City shall pay the
Monthly Cost tier amount per month:
Tier Unit Count Monthly
Rate
Monthly
Cost
8 2,560+$9 -
7 2,560 $9 $23,040
6 1,920 $10 $19,200
5 1,600 $12 $19,200
4 1,280 $14 $17,920
3 960 $16 $15,360
2 640 $18 $11,520
1 320 $20 $6,400
XIII.COUNTERPARTS
This Amendment may be executed in several counterparts,each of which shall be
deemed an original,and all of which shall constitute but one and the same instrument.For
{00105466.DOCX.}
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purposes of this Amendment,facsimile and scanned signatures shall be considered the
same as original signatures and shall be treated as valid and binding upon the parties
hereto,provided,however,the parties shall exchange original signature pages as
reasonably promptly following execution hereof.
5.Ratification/Conflicting Provisions.All terms and provisions of the Agreement not
amended hereby,either expressly or by necessary implication,shall remain in full force
and effect.From and after the date of this Amendment,all references to the term
“Agreement”in this Amendment shall include the terms contained in this Amendment.In
the event of any conflict between the terms of the Agreement and this Amendment,the
terms of this Amendment shall prevail.
[Signature Page to Follow]
Page 16 of 18
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IN WITNESS WHEREOF, the Parties have caused this Amendment to be executed the
day and year first above written.
CITY OF EVANSTON,GROOT INDUSTRIES, INC.
an Illinois Municipal Corporation a Delaware corporation
By:By:
Print Name: Luke Stowe Print Name: Kiel Pennington
Its: City Manager Its: Division Vice President
{00105466.DOCX.}
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EXHIBIT “A”
PROFESSIONAL SERVICES AGREEMENT
{00105466.DOCX.}
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
Subject: Approval of increase in Purchase Order #2022-156 by $3,710 for Soccer
Programming at Chandler-Newberger Community Center
Date: October 24, 2022
Recommended Action:
Staff recommends the City Council authorize the City Manager to approve the increase in
Purchase Order #2022-156 by $3,710 for tennis programming at Chandler-Newberger
Community Center with Evanston Soccer Association.
Funding Source:
Expenses will be charged to (Instructor Services) 100.30.3035.62505 which has a YTD
negative balance of $104,184.96. This line item is underfunded and offset by revenues in
100.30.3035.53565 which has an annual budget of $700,000 with a current balance of
$740,876.44. The additional revenue will offset these additional expenses.
Council Action:
For Action
Summary:
Chandler-Newberger Community Center has been running a variety of soccer programs with
Evanston Soccer Association. Chandler-Newberger submitted an initial PO request for $24,000
based on participation in 2020 and 2021 programs. In 2021, Chandler-Newberger paid a total
of $25,945.01 to Evanston Soccer Association for soccer classes and summer camps.
In 2021, the program has seen strong participation resulting in more youth attending the
program and higher revenues being generated. Revenues are split 70% to the vendor and 30%
to the City. Chandler-Newberger has enrolled a total of 183 youth in various camps and classes
resulting in $34,000 in revenue.
Staff anticipates the remaining soccer classes will bring in additional revenue of $5,300 with an
additional $3,710 due to Evanston Soccer Association.
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Due to the success of the program and increase in revenues, it is necessary to increase P.O.
2022-156 by $3,710 to cover fall soccer program costs. The increase will bring the total amount
of the P.O. to $27,710.
Attachments:
Evanston Soccer Association Contract
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Approved as to form:
Nicholas E. Cummings
Corporation Counsel
01 / 27 / 2022
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Approval of Change Order No. 1 to the Agreement with CDM Smith Inc.
for Lead Service Line Replacement Plan and Pilot Implementation (RFP
21-29)
Date: October 24, 2022
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute Change Order No.
1 to the agreement with CDM Smith Inc. (125 South Wacker, Suite 700, Chicago, IL 60606) for
Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29) in the amount of
$48,867.00. This will increase the overall contract amount from $1,140,940.00 to
$1,189,807.00. This change order includes a time extension of 215 days, extending the
contract completion date from May 3, 2023 to December 4, 2023.
Funding Source:
Funding is provided from the Water Fund (Account No. 513.71.7330.62145 – 421031), which
has an approved FY 2022 budget of $3,460,000.00 and a YTD balance of $2,514,023.81.
CARP:
Education & Outreach, Vulnerable Populations
Council Action:
For Action
Summary:
On September 13, 2021, City Council approved an agreement with CDM Smith Inc. for Lead
Service Line Replacement Plan and Pilot Implementation (RFP 21-29). The scope of this
project includes developing a long-term Lead Service Line Replacement (LSLR) Program, as
well as beginning private side lead service line replacements as part of the 2022 Water Main
Replacement Project and as a separate stand-alone pilot project. LSLR associated with 2022
A11.Page 209 of 325
Water Main Replacement Project is now complete with 98% participation of eligible community
members, and the other components of this project are well underway.
Analysis:
During the work, staff identified the need to develop a Lead Service Line Replacement
informational web site, which was reinforced by requests from residents. This website will
provide a great deal of information over several web pages related to lead service lines in
anticipation of the long-term LSLR Program being developed. The new website will include
information about on-going projects and various LSLR initiatives in the City. All information will
be provided in both English and Spanish. CDM Smith will be working closely with Morreale
Communications (a WBE on the project team) to present the appropriate technical information
in a way that is accessible to the public. In addition to the initial website setup, Morreale will
provide up to six months of website updates as the LSLR Program is developed and training
to staff for updating the website in the future.
The full scope of services is described in the letter from CDM Smith Inc. dated Setpember 30,
2022 and the proposal from Morreale Communications dated September 30, 2022, which are
both attached to the Change Order Form. This change order will increase the total contract
amount by $48,867.00 from the current contract price of $1,140,940.00 to $1,189,807.00.
The Change Order also includes an extension of contract time of 7 months to cover the
additional services for the website, along with an extension of engineering services to support
the Lead Service Line Replacement Pilot Project. The Pilot Project has been delayed as staff
works to obtain grant funding for the associated construction contract. Con struction for the
Pilot Project is scheduled to begin in the early spring of 2023.
Legislative History:
On September 13, 2021, the City Council approved a contract for Lead Service Line
Replacement Plan and Pilot Implementation (RFP 21-29) with CDM Smith Inc.
Attachments:
CO #1
Page 2 of 8
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CITY OF EVANSTON
CHANGE ORDER
Order No. 001
Date: October 24, 2022
Agreement Date: September 20, 2021
PROJECT: Lead Service Line Replacement Plan and Pilot Implementation
OWNER: City of Evanston
CONTRACTOR: CDM Smith Inc.
The following changes are hereby made to the AGREEMENT:
Additional services for the development, maintenance, and staff training for Lead Service Line
Replacement Websites as described in the letter from CDM Smith Inc. dated September 30,
2022.
Schedule changes reflect the additional services for the Website, along with an extension of
engineering services for support of the Lead Service Line Replacement Pilot Project due to a
delay in funding for the associated construction project.
Original CONTRACT PRICE: $ 1,140,940.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 1,140,940.00
Total change in CONTRACT PRICE for this CHANGE ORDER 001 $ 48,867.00
The CONTRACT PRICE including this CHANGE ORDER will be $ 1,189,807.00
Original COMPLETION DATE May 3, 2023
Current COMPLETION DATE adjusted by previous CHANGE ORDERS May 3, 2023
Total Change in CONTRACT TIME for this CHANGE ORDER 215
The COMPLETION DATE including this CHANGE ORDER will be December 4, 2023
Accepted by
(Contractor):
CDM Smith Inc. Date
Approved by
(Owner):
City of Evanston Date
Page 3 of 8
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125 South Wacker Drive, Suite 700
Chicago, IL 60606
tel: 312-346-5000
September 30, 2022
Mr. Paul Moyano, P.E., PMP
City of Evanston, Public Works Agency
Water Treatment Plant
555 Lincoln Ave
Evanston, Illinois 60201
Subject: Lead Service Line Replacement (LSLR) Project – Amendment for Website
Development
Dear Mr. Moyano:
CDM Smith Inc. (CDM Smith) is pleased to submit this amendment for the development of a website
for the LSLR Program and 2022 LSLR Pilot Project. The purpose of the website is to provide timely
and relevant information about the overall LSLR program and LSLR Pilot Project. The website will
highlight key messaging including program goals, benefits, and the process to participate in the
program.
Scope of Work
CDM Smith will retain the services of Morreale Communications (Morreale) to develop the website
content and graphics. The website will be available in English and Spanish. Morreale will also
provide website administrator training to the City of Evanston to maintain the website after the 12-
month project duration. A detailed scope of work for Morreale for the development of the website is
attached as Exhibit A.
CDM Smith will review the website content and will coordinate reviews by the City of Evanston and
any input received from other project stakeholders. In addition, we anticipate up to three virtual
meetings with Morreale and City of Evanston to review the website and provide input and
comments as required.
Schedule
Morreale will begin the website development efforts upon receipt of the Notice to Proceed (NTP) or
approved amendment. Morreale’s scope of work and fee is based on 12-month support. If
additional support is needed after this duration, an amendment can be prepared for the City.
Page 4 of 8
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Mr. Paul Moyano
September 30, 2022
Page 2
Fee
CDM Smith’s services will be invoiced to the City based on actual time and expenses incurred in
accordance with the Original Agreement. Other direct costs for the website development and
translation will be billed at cost. The Scope of Services will be completed for a not-to-exceed fee
outlined below based on the following breakdown:
· CDM Smith oversight, coordination, meeting and website review - $9,000
· Morreale Communications website development and training - $39,867
· Total non-to-exceed fee - $48,867
We thank you for the opportunity to submit this amendment. Please contact Jon Meyer or myself
with any questions or comments regarding this amendment.
Sincerely,
Amrou Atassi, P.E., PMP, BCEE
Vice President and Senior Project Manager
CDM Smith Inc.
Page 5 of 8
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City of Evanston Lead Services Line and Water Main Replacement Programs
Morreale Communications
Change Order
Updated September 30, 2022
Scope of Work – LSLR program Website
The following scope of services is for the duration of 12 months. If ongoing maintenance is
needed beyond the initial term, we will discuss extending the terms to help further support.
Project Controls - $712.00
Morreale will develop a baseline resource schedule and develop, review and complete metrics
for project deliverables and activities. This schedule-based activity monitoring process shall
provide advance information on potential schedule and budget issues encountered during
project delivery allowing for corrective action early on.
Coordination Meetings - $1,442.00 (3 months); $2,883.00 (6 months)
Project status coordination meetings shall be held with the City of Evanston and the project
team on an as needed basis for the duration of the project.
Quality Control and Quality Assurance - $654.00 (3 months); $1,309.00 (6 months)
The Morreale Communications team strives to deliver quality work for every project we work
on. We will establish a Q/A-Q/C plan project that outlines our primary point of contact, meeting
cadence, internal and external review processes, and progress and quality measurements to
ensure quality assurance and quality control. Morreale Communications will identify a Quality
Manager and Project Director who will guide the QA/QC culture and will reinforce quality
standards. They will oversee the quality steps and will contribute to QA/QC reporting.
Program Website Development - $10,383.00
Morreale Communications will develop an interactive and educational website to provide timely
and relevant information about the program. Building off of previous website creation, the
website will highlight key messaging including program goals, benefits, the process to
participate in the program, and will provide opportunities to get involved or give feedback.
Morreale will be responsible for developing and updating content, graphics, and photos. The
team will work with the City of Evanston to develop the framework and collaborate on content
to include on the robust website. Morreale will be also optimize the website SEO to improve the
websites searchability in web browsers.
•Key Deliverables
o Website Development
MORREALE COMMUNICATIONS
6703 N. Northwest Highway #2A
Chicago, IL 60631
312-300-6870
https://www.morrealecomm.com
Page 6 of 8
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o Graphic Design
▪Graphics
o Content Development
▪Web pages
▪Targeted landing pages
▪News posts
o Search Engine Optimizations and Keyword Research
o Alt text descriptions for images
Program Website Translation (Spanish) - $4,271.00
Working with our preferred translation vendor, Morreale Communications will coordinate with
them to translate the content Morreale has prepared into Spanish language. The content will
then be incorporated onto the Spanish version of each webpage. If translation is needed for
graphics, graphics will be re-created with Spanish language.
•Key Deliverables
o Vendor Coordination of Translation
o QA/QC Spanish content
o Additional Spanish content writing and translation (internal)
o Search Engine Optimizations and Keyword Research (internal)
o Alt text descriptions for images (internal)
▪
o Graphic Design
Pilot Website Translation (Spanish) - $4,271.00
The same approach will be taken for the task above, Morreale Communications will work with
our preferred vendor to translate the content Morreale has prepared into Spanish. The content
will then be incorporated into the Spanish version of each webpage. If translation is needed for
graphics, graphics will be re-created with Spanish language.
•Key Deliverables
o Coordination of Translation
o Graphic Design
Website Maintenance - $2,982.00 (3 months); $5,596.00 (6 months)
Morreale Communications will maintain the website and provide timely updates through the
duration of the contract. Updates include graphic design updates by staff graphic designers.
•Key Deliverables
o Website Maintenance
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▪Updating SEO, as needed
▪Creation of new web pages
▪Current web page updates
▪Creation of news posts, as needed
Website Update - $5,361.00
Once plans are approved, Morreale Communications will audit the website to determine what
parts of the website need to be made. A large website update will be performed to incorporate
all content and design updates.
•Key Deliverables
o One (1) Update After Plans are Approved
Website Administrator Training - $2,670.00
After the website has been developed and maintained through the duration of the contract,
Morreale Communications will transition the website maintenance to the City of Evanston to
continue maintaining and updating as needed. The City will be trained on the website’s
structure, functionality, tools, and subscription terms.
•Key Deliverables
o Training Guide
o Files Packaged for Updates As-needed
o Training Session with City of Evanston
o Transition of Website
Total Cost Proposal:
•3-month price: $35,157.00
•6-month price: $39,867.00
•*Includes $2,411.00 in direct costs for website cost and translation services
Page 8 of 8
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Approval of Change Order No. 1 to the Agreement with Benchmark
Construction Co., Inc. for the Large Diameter Sewer Rehabilitation –
Greenleaf Street (Bid No. 21-35)
Date: October 24, 2022
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute Change Order No.
1 to the agreement with Benchmark Construction Co., Inc. (2260 Southwind Blvd., Bartlett, IL
60103) for the Large Diameter Sewer Rehabilitation – Greenleaf Street (Bid No. 21-35) in the
amount of $30,506.51. This will increase the overall contract amount from $1,188,060 to
$1,218,566.51.
Funding Source:
Funding is provided from Sewer Fund, Capital Improvement Account 515.40.4535.65515,
which has a FY 2021 budget of $3,195,000 and a YTD balance of $1,486,940.
Staff obtained a loan from the IEPA through the State Revolving Fund (SRF) Water Pollution
Control Loan Program (WPCLP) for an amount up to $1,223,702 for construction of this project.
With this funding, all eligible construction costs will be funded by a loan repaid over 20 years
at 1.11% interest.
CARP:
Resilience Regulations
Council Action:
For Action
Summary:
On November 8, 2021, City Council approved a contract for the construction of Large Diameter
Sewer Rehabilitation - Greenleaf Street with Benchmark Construction Co., Inc. (Benchmark).
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The scope of this project includes the rehabilitation of approximately 3,615 feet of large
diameter (39-inch to 60-inch) brick and segmented clay tile combined sewer main using the
cured-in-place pipe lining method.
The agreement was not executed until funding from the IEPA became available on January 10,
2022. Notice to Proceed was issued in February and construction began in July. Work has
proceeded smoothly and field work was completed on September 19, 2022.
Analysis:
This change order addresses two items; quantity adjustments and changes in material costs.
Quantity Adjustments:
The quantities shown in Table 1 of the Change Order reflect final quantities of installed
materials and completed work which differed slightly from the planned quantities in the bid
documents. The final quantity adjustments result in a net credit to the contract price.
Material Cost Changes:
Over the past several months, the construction industry has seen an increase in cos ts
exacerbated by supply chain issues and labor shortages. Contract documents required
Benchmark to hold their bid price for 90 days. After the bids were opened on October 5, 2021,
the Notice to Proceed was issued on February 9, 2022 (127 days after the bids were opened)
due to time taken by IEPA for review of the Bid Documents and to prepare the final loan
agreement.
During this time, the construction market had been extremely volatile, and Benchmark saw a
17% increase in their cost of resin, the main chemical constituent used in the fabrication of the
sewer liner, amounting to more than $51,000. In the letter attached to the Change Order,
Benchmark asked the City to help offset some of the additional cost of resin. Bidders are
required to hold costs for 90 days and anticipate typical cost increases around up to 7%. The
difference between the actual increase and expected cost increase translates to a $37,476
increase in resin cost. The Change Order reflects this amount. With this material cost increa se,
the total contract amount remains below the second lowest bid.
Legislative History:
On November 8, 2021, City Council approved a contract for the construction of Large Diameter
Sewer Rehabilitation - Greenleaf Street with Benchmark Construction Co., I nc.
Attachments:
Change Order Form
Page 2 of 9
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Benchmark Construction Inc.
Tel 630.497.1700
Fax 630.497.1737
Suburban Office
2260 Southwind Blvd.
Bartlett, IL 60103
City Office
3349 S Kedzie Ave.
Chicago, IL 60623
Tel 773.247.0881
www.benchmarkconstruciton.net
March 21, 2022
Mr. Paul Moyano, P.E.
City of Evanston
2100 Ridge, Suite 4200
Evanston, IL 60201
Re: BID 21‐35 Large Diameter Sewer Rehabilitation‐ Greenleaf
Supply Chain Increases Change Order Request
Dear Mr. Moyano:
We are writing as a follow up to our correspondence from January 26, 2022 regarding material
cost increases on the referenced project. We have calculated a loss of $37,476.51 over our
estimated bid costs created by the unprecedented volatility in the resin market. We are
requesting that the City of Evanston issue a change order in this amount under Section 3 of the
contract documents. Please contact me with any questions.
Sincerely,
Mark Atkins
Vice President
Benchmark Construction
Page 5 of 9
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Evanston Large Diameter Sewer Rehab Resin Increase
Bid Cost $300,359.67
Assume 7% Annual Increase x 8 Months (October 2021 to June 2022)= 4.67%
Expected Cost= $300,359.67 x 1.0467= $314,386.47
Actual Cost= $351,862.98
Net Loss= $37,476.51
Page 6 of 9
A12.Page 222 of 325
Benchmark Construction Inc.
Tel 630.497.1700
Fax 630.497.1737
Suburban Office
2260 Southwind Blvd.
Bartlett, IL 60103
City Office
3349 S Kedzie Ave.
Chicago, IL 60623
Tel 773.247.0881
www.benchmarkconstruciton.net
January 26, 2022
Mr. Paul Moyano, P.E.
City of Evanston
2100 Ridge, Suite 4200
Evanston, IL 60201
Re: BID 21-35 Large Diameter Sewer Rehabilitation- Greenleaf
Supply Chain Increases
Dear Mr. Moyano:
We are writing to inform you of significant price increases within our supply chain on the
referenced project. The contract for this project has not yet been executed. Since the bid date
of 10/5/2021 there has been a 17% increase in the cost of resin, the main chemical constituent
used in the fabrication of the sewer liner bags. This increase far exceeds the 5-7% annual CPI
increases that have been witnessed in the overall market and which were used to estimate
potential increases at bid time. All told, we are facing material cost increases at this time in
excess of $50,000 (see attached documentation from our supplier).
We are requesting that the City of Evanston review these increases and determine if the
contract contingency can be used to help offset some of the additional costs under Section 3 of
the proposed contract documents. I am available to discuss further as needed.
Sincerely,
Mark Atkins
Vice President
Benchmark Construction
Page 7 of 9
A12.Page 223 of 325
JRG Materials, LLCQUOTE NO.DATEOriginal Total Resin Cost $300,359.67 $351,862.98Diameter THICKNESS LENGTHWet Price Dry PriceSoft Ends 12 x Dry PriceTurn Ropes $200 Estimated lbs of ResinResin Cost 10/5/21$1.576025.5 mm220 $248.90 $71.72 $860.64 $400 17,4676024 mm417 $245.70 $68.72 $824.64 $400 31,113Price Increase 11/5/21$0.10 $1.675722.5 mm427 $228.71 $61.72 $740.64 $400 28,2995421 mm426 $182.26 $55.86 $670.32 $400 24,887Price Increase 12/5/21$0.07 $1.745121 mm425 $180.80 $53.01 $636.12 $400 23,4844819.5 mm425 $176.11 $47.94 $575.28 $400 20,403Price Increase 1/5/22$0.03 $1.774518 mm422 $151.35 $42.32 $507.84 $400 17,4584216.5 mm430 $112.07 $34.69 $416.28 $400 15,143Price Increase 2/1/22$0.07 $1.843915 mm423 $105.25 $29.77 $357.24 $400 12,499Total Estimated lbs of Resin190,753BMK71722January 26, 2022CUSTOMER IDBenchmark ConstructionEvanston Resin TrackerNew Total Resin Cost8174 N County Rd 150WBrazil IN 47834812‐241‐9245Page 8 of 9
A12.Page 224 of 325
1
matkinsjr@bmk8.com
From:jacob@jrgmaterialsllc.com
Sent:Thursday, January 13, 2022 6:20 AM
To:'Mark Atkins Jr.'
Cc:george@jrgmaterialsllc.com
Subject:FW: Resin pricing
This was his response to your email.
‐‐‐‐‐Original Message‐‐‐‐‐
From: Scott Rinehart <Scott.Rinehart@aocresins.com>
Sent: Wednesday, January 12, 2022 8:48 PM
To: Jacob Coleman <jacob@jrgmaterialsllc.com>; Buckman, Chris <Chris.Buckman@aocresins.com>
Cc: George <george@jrgmaterialsllc.com>
Subject: RE: Resin pricing
Jacob,
From October 2021 to January 2022 resin pricing has increased by 15%. This steady upward movement that has
continued to occur over the last year and a half has been a direct cause of many factors. Most all major raw materials
have had a steady increase due to supply demand constraints. Various glycols and secondary products remain in short
supply that continues to force upward pricing pressure. Imports or lack thereof continue to strain depleted US
feedstocks.
Moving forward into 2022 is extremely hard to predict. I would plan for more of the same. There is a chance that the
worst is behind us. However as we have learned over the past year many indicators were inaccurate and hard to rely
on.
Thanks, Scott
‐‐‐‐‐Original Message‐‐‐‐‐
From: Jacob Coleman [mailto:jacob@jrgmaterialsllc.com]
Sent: Tuesday, January 11, 2022 5:25 PM
To: Scott Rinehart; Buckman, Chris
Cc: George
Subject: Resin pricing
CAUTION: External Email ‐ Do not click links or open attachments unless you recognize the sender and know the content
is safe.
Scott/Chris
Gave you had any luck on the letter explaining the price increases from October to now and a ballpark of the expected
price for March/April. We want to get this to our customer as soon as possible so they can work it out with the owner of
the project. I will start sending purchase orders over tomorrow so we can get resin stock piled as much as we can.
Thank you
Page 9 of 9
A12.Page 225 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sean Ciolek, Facilities & Fleet Management Div. Manager
CC: Michael Rivera, Interim Administrative Services Director
Lukasz Tatara, Interim Parking Manager/Facilities Management
Supervisor
Subject: Report on Emergency Replacement of Two (2) Boilers at Noyes Cultural
Arts Center by Great Lakes Plumbing and Heating Company
Date: October 24, 2022
Recommended Action:
Staff recommends the City Council accept and place on file this report that describ es the
emergency replacement of two existing boilers at the Noyes Cultural Arts Center. A recent
inspection found that two boilers were in need of immediate replacement; two of the three are
needed to be working at all times. Due to the urgency of the repairs as temperatures are already
cooling and winter is approaching, staff received immediate approval from the City Manager to
move forward with the emergency replacement with Great Lakes Plumbing and Heating
Company (4521 W. Diversey Ave., Chicago, IL 60639). The vendor had the required boilers in
stock and quoted at the lowest price of $147,782.
Funding Source:
This project will be funded by the Capital Improvement Fund 2022 General Obligation Bond
issue from the Facilities Contingency line item (Account 415.40.4122.65515 - 622013). This
item was budgeted at $600,000 for FY 2022 and has a remaining budget of $248,939.
Council Action:
For Action: Accept and Place on File
Summary:
Noyes Cultural Arts Center HVAC system has 3 existing boilers; two need to be working to
adequately heat the building and the third one is for redundancy in the event of one of the three
failing or in the event of extremely cold temperatures. While prepari ng for the heating season,
a Facilities HVAC Tech and the specialized boiler vendor met at Noyes and started on the
evaluation and maintenance work for the boilers. When the fireside inspection plug was
removed on all the boilers, all the diffusers had significant damage. All the boilers were
A13.Page 226 of 325
completely filled with soot except for Boiler B. Boiler A clearly had signs of water leaking from
the boiler body sections and after removing the skins confirmed damage to Boiler A. Now that
the sections are leaking, all of them will have to be replaced otherwise the City will risk
constantly chasing leaks. Due to the weight of the cast iron sections, the price of the sections
along with the rigging involved in taking all new sections down to the boiler room, disconne cting
all the piping, and installing new gaskets for each sectional, that would be so labor intensive
that you could effectively buy a new boiler and burner. The recommendation is therefore to
replace in its entirety.
The vendor calibrated the boiler burners and performed a combustion analysis on Boiler C.
The boiler had excessive amounts of carbon monoxide (more than the vendor’s analyzer could
even read). Although the boiler is now running cleanly after the burners were calibrated, the
boiler stack temp is at 814 F at high fire due to all the previous soot production and buildup.
The boiler is running at a temperature three times the acceptable amount. There is no possible
way that this extreme heat has not caused considerable damage. Again, all the se ctions will
have to be removed, inspected, cleaned, possibly replaced, and re -gasketed before it can be
safely run again. All of the labor entailed for repairs that were just described would make this
cost prohibitive for a boiler that is already over twenty years old. Since this unit is in a dangerous
condition, the vendor left the boiler off at the control switch and strongly recommends that it not
be used due to the danger to both staff and building property in its current condition. The
recommendation is therefore to replace this one in its entirety, as well.
There is an ongoing HVAC study to evaluate the entire HVAC system at Noyes; Facilities and
Fleet Management staff have been in communication with Engineering on these emergency
repairs. It should be noted that the boilers are only one component of a system that has many
parts at the end of their useful life, so the entire system will still need to be addressed in the
future.
Quotes obtained were from:
Name of Vendor Price
Great Lakes $147,782
Anchor Mechanical Inc $263,120
Boiler Equipment Company $150,480
Out of three vendors that staff reached out to for emergency repairs, Great Lakes was found
to be the lowest bidder and had the two LES/firebox/low-pressure-steam packaged boilers in-
stock. The vendor also included factory startup and training, and one -year warranty on
equipment, material, and labor after completion. Great Lakes’ proposal is also based on the
following scope and clarifications:
• Furnish and install two LES Firebox low pressure steam packaged boilers with burner
package as replacement for two existing
• Boilers to have firing ate of 1610 MBH input and 1340 MBH output (40hp)
• Demo two existing boilers/piping in mechanical room
• Provide dumpster and set in building lot for debris removal
• Bring new boilers into building and set on existing concrete pads
Page 2 of 6
A13.Page 227 of 325
• Install two new 6” gate valves on main steam header over new boilers
• Install new steam piping from boilers to existing steam header
• Install electrical/control wiring from existing to boilers
• Reconnect existing gas piping to boilers
• Reconnect existing stack to boiler flue with double wall pipe
• Reconnect makeup water piping from existing control to boilers
• Insulate new piping with 2” insulation
• All welding to be performed by certified welders
• All work to be per local code
• All work to be scheduled during normal business hours
• Possible removal of partial plaster ceiling in boiler room to be patched by others
Due to the urgency of needing/requiring heat at Noyes Cultural Arts Center, staff informed the
City Manager of the selected vendor and have moved forward with the emergency
replacement. Great Lakes has signed the City’s standard Contractor Services Agreement and
complied with all other procedures and document requests.
Attachments:
Great Lakes Noyes Cultural Arts Center Boilers Proposal
Page 3 of 6
A13.Page 228 of 325
4521 West Diversey Avenue Chicago, IL 60639 | 773-489-0400 P | 773-489-1492 F
www.glph.com
October 6, 2022
Israel Valenzuela Email: ivalenzuela@cityofevanston.org
927 Noyes St.
Evanston, IL 60201
Re: Noyes Cultural Arts Center Boilers
Dear Israel,
We are pleased to provide our proposal for the two LES firebox low pressure steam packaged
boilers. Our pricing for this project is as follows:
One Hundred Forty-Eight Thousand Seven Hundred Eighty-Two Dollars……$147,782.00
Our proposal is based on the following scope and clarifications:
• Furnish and install two LES Firebox low pressure steam packaged boilers with burner package
as replacement for two existing
• Boilers to have firing ate of 1610 MBH input and 1340 MBH output (40hp)
• Demo two existing boilers/piping in mechanical room
• Provide dumpster and set in building lot for debris removal
• Bring new boilers into building and set on existing concrete pads
• Install two new 6” gate valves on main steam header over new boilers
• Install new steam piping from boilers to existing steam header
• Install electrical/control wiring from existing to boilers
• Reconnect existing gas piping to boilers
• Reconnect existing stack to boiler flue with double wall pipe
• Reconnect makeup water piping from existing control to boilers
• Insulate new piping with 2” insulation
• All welding to be performed by certified welders
• All work to be per local code
• All work to be scheduled during normal business hours
• Possible removal of partial plaster ceiling in boiler room to be patched by others
• Boilers are in stock and ready for delivery upon order
• We can mobilize and place orders for material/equipment as soon as a contract is signed,
returned, and a PO is submitted
• Warranty on equipment, material, and labor is one year after completion
• Factory startup and training are included
Page 4 of 6
A13.Page 229 of 325
4521 West Diversey Avenue Chicago, IL 60639 | 773-489-0400 P | 773-489-1492 F
www.glph.com
• We will provide insurance and bonding and will provide prevailing union wages according to
Pipefitter’s Local 597
Items not included:
• Asbestos abatement/removal if necessary
• Lead paint abatement/removal if necessary
• MBE
This proposal is valid for 10 days. Thank you for the opportunity to quote this work - we look
forward to working with you. If you have any questions, please don’t hesitate to contact me.
Sincerely,
Fred Nickl
Service Division Manager/General Foreman
Page 5 of 6
A13.Page 230 of 325
4521 West Diversey Avenue Chicago, IL 60639 | 773-489-0400 P | 773-489-1492 F
www.glph.com
Agreement Acceptance
Purchaser:
By: __________________________________________________________________________
(signature)
Name: _____________________________________________________________________
(printed name)
Title: ________________________________________________________________________
Date: ________________________________________________________________________
Seller: Great Lakes Plumbing and Heating Company
4521 W. Diversey Ave.
Chicago, IL 60639
By: __________________________________________________________________________
(signature)
Name: Luke Sargis
Title: Vice President
Date: ________________________________________________________________________
Page 6 of 6
A13.Page 231 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Deputy City Manager
CC: Edgar Cano, Interim Public Works Director, Darrell King, Water
Production Bureau Chief
Subject: Resolution 63-R-22, Recognizing the Public Benefit of the City Paying
Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A
Residential Property
Date: October 24, 2022
Recommended Action:
At the request of several community members and based on comments made during the
August 8, 2022, A&PW meeting, the staff is presenting a revised Resolution 63 -R-22,
Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Exces s
of $15,000 Per Repair For A Residential Property, for the A&PW Committee and City Council
consideration.
Funding Source:
An unknown amount would need to be funded for the repair of private sewer repairs in excess
of $15,000. Funding would come from the Sewer Fund account 515.40.4535.65515, which
has a budget allocation of $75,000 to pay for emergency sewer repairs of the public sewer
system.
Council Action:
For Action
Summary:
A community member has requested that the City provide financial assistance for extraordinary
sewer in language following the provided community The expenses. repair member
considering this proposed resolution:
PUBLIC BENEFIT STATEMENT:
Implementing an Extraordinary Sewer Repair Expense Program will be to the benefit of a large
number of Evanston property owners as it will prevent their properties from being associated
with having the potential for an extraordinary sewer repair expense, a risk factor that will
A14.Page 232 of 325
diminish the value of their property. By ensuring that no property owner will be exposed to an
extraordinary sewer repair expense, property owners will benefit by realizing the full market
value of their property. Additionally, it is in the best interest of all Evanston’s residents for a City
program to be in place that will prevent the periodic occurrence of an extraordinary sewer repair
expense from causing significant financial harm to its citizens.
BACKGROUND:
This topic has been discussed at the APW Committee on four occasions, March 8, 2021,
September 27, 2021, January 10, 2022, and February 14, 2022. In addition, the proposed
Resolution 63-O-22 was presented at the August 8, 2022, APW meeting and was held in
committee pending further modifications.
Attached is the staff memorandum presented at the February 14 meeting and a summary of
the previous discussions.
As indicated in the attached memorandum, staff estimates that approximately 5,000 (or 34%)
of the 14,400 sewer laterals in Evanston could have sewer repair costs in excess of $15,000.
Staff also estimates that if the City paid the sewer lateral repair costs in excess of $15,000, it
could place a $50 million unfunded liability onto the City's Sewer Fund.
The following table provides information on how much Evanston would have paid in the past
five years if this resolution had been in effect.
Property owners must undertake numerous other repairs to realize the full market value of their
home, which could be an expensive burden on the property owner. This could include repair of
the building foundation, replacement of a roof, or window replacement in a historic building.
Additionally, Staff does not believe that paying for sewer repairs in excess of $15,000 is
equitable to low and moderate-income community members.
Legislative History:
Resolution 63-R-22 was tabled to the next meeting on August 8, 2022.
Resolution 63-R-22 was tabled to the next meeting on September 12, 2022.
Page 2 of 6
A14.Page 233 of 325
Resolution 63-R-22 was tabled to the next meeting on September 27, 2022.
Resolution 63-R-22 was tabled to the next meeting on October 10, 2022.
Attachments:
Resolution 63-R-22
Page 3 of 6
A14.Page 234 of 325
9/12/22
63-R-22
A RESOLUTION
Recognizing the Public Benefit of the City Paying
Private Sewer Repair Line Costs
in Excess of $15,000 Per Repair For A Residential Property
WHEREAS, the City of Evanston owns and operates a combined sewer system
for the benefit of all residents that transmits and treats sewerage as a means of
protecting public health (“City System”); and
WHEREAS, residential dwellings are required to connect to the City System and
no septic treatment fields are permitted in the City; and
WHEREAS, the owner of the residential property is responsible for maintaining
the residential building sewer line that connects the dwelling to the City System
(commonly referred to as the “Private Lateral”); and
WHEREAS, sewer repairs to the Private Lateral are usually unexpected and can
be costly; and
WHEREAS, the cost of such repairs may cause an owner to delay or forego
undertaking the required repairs thereby creating a public nuisance, hazardous
condition and threat to the environment; and
WHEREAS, to abate the nuisance and protect the environment, the City is
willing, in certain defined circumstances, to pay those costs in excess of $15,000 that
are necessary to repair a Private Lateral in order to abate the nuisance and mitigate
further harm to the environment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
Page 4 of 6
A14.Page 235 of 325
63-R-22
~2~
SECTION 1: The foregoing recitals are hereby found as fact and incorporated
herein by reference.
SECTION 2: The City will provide financial assistance for the costs of repairing
a Private Lateral that are in excess of $15,000 to the owner of a single family residential
property, or duplex residential property when:
1) A Private Lateral Repair is needed to alleviate a current public nuisance,
hazardous condition and threat to the environment as determined by the
Director of Public Works Director or their designee;
and
2) The location of such needed Private Lateral Repair is located within the City’s
Right-Of-Way and the property owner obtains the necessary Right-Of-Way
and Plumbing permits;
and
3) The property owner demonstrates that the gross Household Income for each
property that benefits from the Private Lateral Repair does not exceed
$200,000;
and
4) The property to be benefitted by the Private Lateral Repair has a Total
Estimated Market Value of less than $540,000 as determined by the Cook
County Assessor and set forth on the Cook County Assessor’s Office website.
SECTION 3: The first $5,000 of the financial assistance provided by the City will
be in the form of a deferred loan at zero (0%) interest with no monthly payments. The
Deferred Loan will be secured by and recorded against the property or properties
benefitted and become payable in full when the property is sold or title is otherwise
transferred, or in the event of the death of the mortgagee.
SECTION 4: The $15,000 repair value set forth in Section 2 at the time of
passage in 2022 shall be adjusted each January based on the Engineering News
Page 5 of 6
A14.Page 236 of 325
63-R-22
~3~
Record construction cost index. The $200,000 gross Household Income maximum set
forth in Section 2 at the time of passage shall be adjusted each January based on the
change in the Consumer Price Index, Chicago-Naperville-Elgin area. The $540,000
Total Estimated Market Value set forth in Section 2 at the time of passage shall be
adjusted to the Cook County Assessor’s Office median market value estimate for a
single-family home in Evanston Township.
SECTION 5: The financial assistance set forth herein will be provided
retroactively to the Owner for each property that met all of the conditions set forth in
Section 2 provided that the property owner paid for and completed the Private Lateral
Repair on or after January 1, 2021.
SECTION 6: This resolution will be in full force and effect from and after the date
of its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2022
Page 6 of 6
A14.Page 237 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sat Nagar, Senior Project Manager
CC: Edgar Cano - Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Resolution 73-R-22, Authorizing the Mayor to sign an Illinois Department
of Transportation Resolution for Maintenance of Streets and Highways
in order to transfer funds previously allocated in the 2022 Fiscal Year
Budget from the Motor Fuel Tax fund to the General Fund for the
General Maintenance of Streets
Date: October 24, 2022
Recommended Action:
Staff recommends City Council approval of Resolution 73-R-22, Authorizing the Mayor to sign
an Illinois Department of Transportation Resolution for Maintenance of Streets and Highways
in order to transfer funds previously allocated in the 2022 Fiscal Year Budget from the Motor
Fuel Tax fund to the General Fund for the General Maintenance of Streets.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
The Motor Fuel Tax (MFT) funds are collected by the State of Illinois and distributed to
municipalities through the Illinois Department of Transportation (IDOT). The MFT allotment
amount is based on population of the municipality and is collected as part of the fuel tax through
the Department of Revenue. MFT Funds are held for the municipalities by IDOT as an
unobligated balance in the City’s MFT Fund. The city council or governing board of the
municipality must approve a resolution in order to make use of the unobligated balance.
The MFT Fund has been used by the City for several years for general maintenance of streets.
General maintenance of streets performed by City forces consists of concrete patching, street
cleaning, and snow and ice removal. The City also used MFT funds in FY 2022 for street
A15.Page 238 of 325
patching & pavement striping by the low bid contract through the Municipal Partnering Initiative.
Even though the City Council approves the use/ transfer of these funds a s part of the budget,
the attached resolution needs to be approved pursuant to State regulations authorizing MFT
Fund transfers to the General Fund. The Public Services Bureau of the Public Works Agency
documents the record of the expenditures on street m aintenance and transmits them annually
to IDOT for approval.
Upon approval of the resolution, the City Manager will be authorized to transfer $1,044,987 of
the Motor Fuel Tax (MFT) Funds for the general maintenance of streets in FY 2022. The fund
transfer was approved as part of the 2022 budget.
Attachments:
Resolution 73-R-22
Page 2 of 6
A15.Page 239 of 325
9/12/22
73-R-22
A RESOLUTION
Authorizing the Mayor to sign an Illinois Department of Transportation
Resolution for Maintenance of Streets and Highways in order to
transfer funds previously allocated in the 2022 Fiscal Year Budget
from the Motor Fuel Tax fund to the General Fund for the General
Maintenance of Streets
WHEREAS, the City of Evanston is a home rule unit of government and
operates under the Budget Officer form of Illinois governmental budgeting; and
WHEREAS, the City Council previously app roved the 2022 fiscal year
budget, which included a fund transfer from the Motor Fuel Tax fund (“MFT Fund”) to
the City’s General Fund for the purpose of general maintenance of streets by City staff
for street maintenance, cleaning and snow and ice removal ;
WHEREAS, the MFT Fund is distributed to the City through the Illinois
Department of Transportation (“IDOT”) and held by IDOT for the City as an
unobligated balance in the City’s MFT Account;
WHEREAS, the City Council must approve the attached IDOT
Resolution for Maintenance of Streets and Highways by Municipality under the Illinois
Highway Code, in order to transfer the unobligated balance of the MFT Fund to the
General Fund for general maintenance of streets (the “IDOT Resolution”);
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the Mayor is hereby authorized and directed to sign
and the City Clerk authorized and directed to attest on behalf of the City the IDOT
Page 3 of 6
A15.Page 240 of 325
73-R-22
~2~
Resolution for Mainten ance of Streets and Highways by Municipality under the Illinois
Highway Code, the IDOT Resolution is attached as Exhibit A.
SECTION 2: That the City Manager shall direct the Municipal Budget
Officer to make said transfer promptly. That the City Budget O fficer is authorized to
transfer the MFT Fund to the General Fund for the purpose of general maintenance of
streets in the City of Evanston in the principal amount of $1,044,987.00 (One million
forty-four thousand nine hundred eighty-seven dollars).
SECTION 3: That the uses and expenditures from the General Fund for
general maintenance of streets within the City are all for lawful corporate purposes.
SECTION 4: That this Resolution, 73-R-22 shall be in full force and
effect from and after the date o f its passage and approval in the manner
provided by law.
______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2022
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 6
A15.Page 241 of 325
73-R-22
~3~
EXHIBIT A
IDOT Resolution for Maintenance of Streets and Highways by the
Municipality under the Illinois Vehicle Code
Page 5 of 6
A15.Page 242 of 325
Resolution for Maintenance
Under the Illinois Highway Code
BLR 14220 (Rev. 07/06/22)Completed 08/23/2208/23/22
District
11
County
CookCook
Resolution Number Resolution Type
OriginalOriginal
Section Number
22-00000-00-GM
BE IT RESOLVED, by the
Governing Body Type
CouncilCouncil of the
Local Public Agency Type
CityCity of
Name of Local Public Agency
Evanston Illinois that there is hereby appropriated the sum of
DollarsOne million forty-four thousand nine hundred eighty-seven dollars ()$1,044,987.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
01/01/2201/01/22 to
Ending Date
12/31/2212/31/22 .
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
City of
Name of Local Public Agency
Evanston
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of
the Department of Transportation.
I
Name of Clerk Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Evanston in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
Council of
Name of Local Public Agency
Evanston at a meeting held on
Date
.
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
Day
day of
Month, Year
.
(SEAL)Clerk Signature & Date
APPROVED
Regional Engineer Signature & Date
Department of Transportation
73-R-22
Page 6 of 6
A15.Page 243 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Deputy City Manager
Subject: Resolution 112-R-22, Authorizing the City Manager to hire Participatory
Budgeting Staff
Date: October 24, 2022
Recommended Action:
The Participatory Budgeting Committee recommends that the City Council adopt Resolution
112-R-22, Authorizing the City Manager to hire Participatory Budgeting Staff.
Funding Source:
This position will be funded by ARPA funds (Account No. 170.99.9971.61010).
Council Action:
For Action
Summary:
The Participatory Budgeting Committee voted to recommend to the City Council to hire full time
Participatory Budgeting Field Manager at their September 29, 2022 meeting. If approved,
staff would advertise immediately to hire a contractual position to perform the work outlined in
the attached Participatory Budgeting Field Manager job description through November 2023.
Legislative History:
The City Council adopted Resolution 45-R-22 on June 27, 2022 authorizing the City Manager
to hire contractual employees including a full time PB Manager and a part time PB Coordinator
Attachments:
Resoluiton 112-R-22
PB Field Manager job description
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10/24/2022
112-R-22
A RESOLUTION
Authorizing the City Manager to hire
Participatory Budgeting Staff
WHEREAS, the City Council adopted the City of Evanston American
Rescue Plan Act (ARPA) 2021 plan on March 14, 2022; and
WHEREAS, the ARPA plan allocates $3,500,000 for Participatory
Budgeting to educate and involve residents in allocating ARPA funding with a focus on
under-resourced residents;
WHEREAS, the Participatory Budgeting Committee has specified that
$500,000 of the funds allocated to participatory budgeting should be reserved for
administration of the process;
WHEREAS, the ARPA plan allocates $1,000,000 in the Administration &
Other category of which $100,000 is earmarked for developing the Participatory Budget
process; and
WHEREAS, the additional $900,000 is earmarked in the Administration &
Other category for Grant Management, Compliance & Reporting and is vastly
underspent since no qualified person applied for the position; and
WHEREAS, The City Council has approved a staff recommendation to
authorize the City Manager to negotiate and execute a Sponsored Activities Agreement
with Northwestern University to design a participatory budgeting process to distribute
$3.5M of ARPA funds for the city of Evanston with the voting portion completed by
September 1, 2023 in the amount of $100,000; and
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112-R-22
~2~
WHEREAS, The Sponsored Activities Agreement requires the City of
Evanston to provide the equivalent of two (2) full time employees to the Participatory
Budgeting process;
WHEREAS, The City does not currently have the 2 full time employees to
dedicate to the Participatory Budgeting process; and
WHEREAS, the Participatory Budgeting Committee recommends funding
a Participatory Budgeting Field Manager position out of the $500,000 administration
costs budget for Participatory Budgeting.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Manager is hereby authorized to hire one full-time
Participatory Budgeting Manager position, one full-time Participatory Budgeting Field
Manager and one part-time Participatory Budgeting Coordinator position. These
positions are to be filled as soon as possible and continue through November 2023.
SECTION 3: Funding for the Participatory Budgeting Manager and
Participatory Budgeting Coordinator positions will be from the underspent funds
allocated in the Administration & Other category for Grant Management, Compliance &
Reporting in the not to exceed cost of $200,000.
SECTION 4: Funding for the Participatory Field Manager position will be
included in the $3,500,000 ARPA funding allocated to Participatory Budgeting, in the not
to exceed amount of $100,000.
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112-R-22
~3~
SECTION 5: Funding for the OTPS and honorariums, in the not to exceed
amount of $200,000, shall be included in the $3,400,000 ARPA funding allocated for
Participatory Budgeting.
SECTION 6: Resolution 112-R-22 shall be in full force and effect from and
after its passage and approval, in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2022
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation Counsel
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Date Developed:
HR Review Date:
JOB DESCRIPTION/JOB POSTING
AN EQUAL OPPORTUNITY EMPLOYER M/W/D
DEPARTMENT: City Manager’s Office
DIVISION: City Manager’s Office
POSITION TITLE: Participatory Budgeting Field Manager
JOB TYPE: Full - time (Contractual)
PAY GRADE/RANGE: Up to $48/Hour
FLSA STATUS:
OPENING DATE:
CLOSING DATE:
*Starting salary is dependent upon qualifications, but in most cases is no higher than the midpoint for range.
NATURE OF WORK:
The Participatory Budgeting Field Manager coordinates volunteer recruitment and
community outreach for the City’s first Participatory Budgeting project to allocate $3m of
American Rescue Plan Act (ARPA) funds. The participatory budgeting (PB) program will
allow community members to allocate ARPA funding with a focus on supporting under-
resourced residents.
This position will facilitate outreach and multiple public community engagement events,
attend and support the Participatory Budgeting Leadership Committee meetings, interface
with community groups, and provide other strategic, technical assistance and
communications support for the pilot. The Participatory Budgeting Field Manager will work
closely with the Participatory Budgeting Manager and the City’s consultant to implement
the pilot.
The Participatory Budgeting Field Manager is a defined term contractual position
anticipated to complete the City's Participatory Budgeting (PB) process from October 2022
to November 2023. As a contractual position, the role does not offer benefits or paid time
off.
ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following):
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● Works with the Participatory Budgeting Manager to facilitate meetings and group
discussions.
● Interfaces with community organizations.
● Works with the Participatory budgeting manager to develop communications and
information on the pilot for the public and other targeted audiences.
● Supports the planning and logistics coordination for large-scale public meetings to
educate residents and community stakeholders on PB, develop project proposals,
and meetings for public voting on projects.
● Devises creative ways to get meaningful feedback from under-resourced residents.
● Trains and manages PB participants, volunteers, and canvassers.
● Maintains content for the pilot's website and social media channels.
● Prepares materials for meetings and events.
● Assists community budget delegates with developing spending proposals and
vetting proposals with City officials and agency representatives.
● Assists Participatory Budgeting Manager and consultants with other duties and
tasks as necessary.
MINIMUM REQUIREMENTS OF WORK:
● Must possess one (1) or more years of performing related work with progressively
increasing responsibilities.
● Some experience implementing participatory budgeting processes in partnership
with a City is preferred.
Knowledge, skills, and abilities in the following areas
● Strong organizational and project coordination skills.
● Ability to work with diverse stakeholders with competing interests on challenging
and dynamic projects.
● Strong communication skills including professional writing, strong public
speaking, and public presentation, and planning skills.
● Ability to use of the internet including, social media, and other electronic means
of communication to disseminate information and engage with the community.
● Ability to supervise, train, and effectively manage volunteers and assign tasks to
part-time staff.
PHYSICAL REQUIREMENTS OF WORK:
The employee works in a primarily sedentary position, with the occasional need to use
force to exert up to 25 pounds to lift, carry or otherwise move objects, books, materials,
etc.
The employee is subject to inside environmental conditions, protection from weather
conditions, but not necessarily from indoor temperature changes. The employee moves
between worksites in different locations, and to other locations in order to conduct portions
of the position.
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There are no environmental hazards associated with this classification.
.
SUPERVISION:
General supervision is provided by the Participatory Budgeting Manager
PUBLIC CONTACT:
The employee has regular and consistent contact with citizens, service providers,
community and other similar groups, as well as the City Council, committees, boards and
commissions. Presentations to a variety of groups throughout the community and city staff
are developed and delivered regularly by the employee. The employee will also have daily
contact with city employees. Excellent verbal, written, and presentation, and interpersonal
skills are required, including the ability to occasionally deal with adversarial situations.
SELECTION METHOD TYPE OF ELIGIBILITY LIST LIFE OF ELIGIBILITY LIST
Structured Oral Interview
To apply for this position, please apply online at www.cityofevanston.org on or before the closing
date.
Chosen candidates will be required to provide proof of licenses, certifications, and
education required for this position. Candidates will also be subject to qualifying pre-
employment processes, including medical examination, drug/alcohol screen, employment
verification, and criminal background check.
The City of Evanston is an equal opportunity employer and ensures against discrimination in
employment on the basis of a person’s race, color, sex, age, religion, disability, national origin,
ancestry, sexual orientation, marital status, parental status, military discharge status, source of
income, housing status, or gender identity. The City of Evanston is also committed to accessibility
for persons with disabilities. Any person needing mobility or communications access assistance
should contact Human Resources at 847-448-8204 (voice) or 847-866-5095 (TTY)
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Special Events Committee
Subject: Resolution 113-R-22 Authorizing Canal Shores to Enter Into an
Agreement with Last Call Tavern Group LLC to Host a University of Ohio
Alumni Tailgate on November 5, 2022
Date: October 24, 2022
Recommended Action:
Staff recommends adoption of Resolution 113-R-22 authorizing Canal Shores to enter into an
agreement with Last Call Tavern Group LLC to host a University of Ohio alumni tailgate on
November 5, 2022 at the Evanston Wilmette Golf Course on hole #3 (corner of Girard and
Central St.). The tailgating will be allowed 3 h ours prior to the start of the football game and
conclude 1 hour after the completion of the football game.
Funding Source:
Costs for city services provided for events require a 100% reimbursement from the sponsoring
organization or event coordinator. These fees are waived for City events and City co-sponsored
events.
Council Action:
For Action
Summary:
Per the sublease agreement between the City of Evanston and Canal Shores, Canal Shores
must obtain written authorization from the City of Evanston for use of the Golf Course for any
purpose other than Golf Course operations.
In 2018, Last Call Tavern Group LLC, successfully hosted a University of Michigan alumni
tailgate event at the Evanston Wilmette Golf Course on hole #3, after receiving support from
the neighbors. Due to COVID restrictions, they haven’t hosted a tailgate event in Evanston the
last few years.
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On October 5, 2022, the Special Events Committee met with the event coordinator Alex
Zupancic, who is also an Evanston resident, to discuss the details of the November 5th tailgate
event and recommend approval
Attachments:
Resolution 113-R-22
Agreement between Canal Shores and Last Call Tavern Group, LLC
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10/24/2022
113-R-22
A RESOLUTION
Authorizing Canal Shores to Enter into an Agreement with Last Call
Tavern Group LLC to Host a University of Ohio Alumni Tailgate on
November 5, 2022
WHEREAS, the City of Evanston currently leases property located along the North
Shore Channel of the Chicago River (the “Premises”) from the Metropolitan Water
Reclamation District of Greater Chicago (“MWRD”); and
WHEREAS, the City subleases part of this land to Canal Shores; and
WHEREAS, the City allows Northwestern University to utilize Canal Shores for fan
parking and tailgating during the football season; and
WHEREAS, Canal Shores must obtain written authorization for use as specified in
paragraph 4 of the Sublease Agreement between the City of Evanston and Canal Shores
as amended in 2004 and 2014; and
WHEREAS, Canal Shores wishes to allow Last Call Tavern Group, LLC to host a
University of Ohio Alumni Tailgate event during the November 5, 2022 Northwestern
University versus University of Ohio football game at Canal Shores on hole #3 at the
corner of Girard and Central Street and is requesting written authorization from the City;
and
WHEREAS, the event is set to occur three (3) hours prior to the start of the football
game and shall end one (1) hour after the conclusion of the football game; and
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113-R-22
~2~
WHEREAS, the City Council has determined that the best interest of the City would
be served by allowing the tailgate event,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Council hereby adopts the foregoing recitals as its findings,
as if set forth fully herein.
SECTION 2: This Resolution gives written permission to Canal Shores to enter into
an agreement with Last Call Tavern, LLC.
SECTION 3: This Resolution shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2022
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
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GOLF COURSE PREMISES RENTAL AGREEMENT
1. PARTIES. This agreement (“Agreement”) is entered into by and between The Evanston Wilmette Golf
Course Association d/b/a Canal Shores (“Canal Shores”), an Illinois not-for-profit corporation, and
Last Call Tavern Group, LLC, 2350 W Cullom Ave, Chicago, IL (“Renter”) (Canal Shores and
Renter hereinafter collectively referred to as “Parties”).
2. DATE & TIME. Canal Shores shall rent to Renter the premises, as defined below, on
SATURDAY, NOVEMBER 5, 2022 (“Event Date”), from 6am until the Renter has cleaned-up the
Premises immediately after the Event on the Event Date (“Rental Period”).
3. PREMISES. Renter shall have use of the Canal Shores property area that is checked below, located
generally at 1030 Central Street, Evanston, Illinois 60201 (“Premises”), during the Rental Period for
the limited purposes set forth in section 4 below.
☐ Golf course holes Nos. ______ through _____ ☐ Clubhouse
☐ Golf carts – number of: __________________ ☐ Clubhouse patio
☐ Parking area adjacent to Clubhouse ☐ South lawn area adjacent to Clubhouse Patio
☑ Starter House area at 3rd tee ☐ Snack Shack at 9th`tee
☐ Utility vehicle – number of: ______________ ☐ Other: ___________________________
Renter shall have ☑ exclusive ☐ non-exclusive use of the Premises.
4. EVENT. Renter shall use the Premises solely for the following limited purpose (“Event”):
☑ Private Party related to the Football Game (as defined below)
The Event is intended for Ohio State University alumni and their family and friends on the occasion of
the Northwestern-Ohio State football games scheduled on the Date (referred to herein as “Football
Game”). The start of the Football Games (“Kick-Off”) is currently tbd. The Parties agree that the
Event may not commence before 3 hours prior to the Kick-Off) and must be completed within 1 hour
after the Football Game ends. For purposes of this paragraph, the Event is deemed to “commence”
when paying Event attendees enter the Premises. Renter’s staff and personnel will obviously be allowed
to enter the Premises prior to the Event, as well as the day before, in order to set-up and prepare for the
Event. For purposes of this paragraph, the completion of the Event will be deemed to occur when the
Renter stops serving beverages and food to the attendees.
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The Parties have agreed to limit the number of attendees at the Event to 2,500.
5. RENT AND PAYMENT. As consideration for the use of the Premises as described above, Renter
shall pay Canal Shores a total sum of $ 8,000.00 (the “Rent”) in the event that Renter has 1,500 or more
people attend the Event. Renter shall pay 50% of the Rent ($4,000) on or before Saturday October 29,
2022, and 50% of the Rent ($4,000) on or before Saturday November 12, 2022 (one week after the Event
Date). If less than 1,500 people attend the Event, Renter shall pay Canal Shores a total sum of $7,000, with
50% of the Rent due to Canal Shores on or before October 29, 2022 and 50% due on or before November
12, 2022.
Payment must be made by check or credit card. Checks shall be made payable to “The Evanston
Wilmette Golf Course Association” and delivered to the attention of the Canal Shores person identified
in section 34 below.
6. ADDITIONAL RESPONSIBILITIES. For the items below that are checked, the Party with the checked
box next to its name shall be responsible for the described tasks/arrangements and the costs related thereto:
Catering ☑ Renter ☐ Canal Shores
Tents (Sizes _________________) ☑ Renter ☐ Canal Shores
Tables, chairs and equipment: ☑ Renter ☐ Canal Shores
Portable restroom facilities ☑ Renter ☐ Canal Shores
Permits and licenses (Evanston) ☑ Renter ☐ Canal Shores
Beverage service ☑ Renter ☐ Canal Shores
Signage for the Activity ☑ Renter ☐ Canal Shores
Temporary Electrical Service ☑ Renter ☑ Canal Shores
Trash Containers and Pick-up ☑ Renter ☑ Canal Shores
Other: Lighting ☑ Renter ☐ Canal Shores
Other: ☐ Renter ☐ Canal Shores
Other: __________________ ☐ Renter ☐ Canal Shores
City of Evanston permits and authorizations. Renter is responsible for securing all local permits and
approvals. Canal Shore agrees to support Renter in this endeavor. Renter shall deliver copies of all its
City of Evanston permits and authorizations for this Event to Canal Shores on or before October 8,
2022.
Renter recognizes that as the named applicant on all permit applications and as the entity organizing
and supervising the Event, it alone will be responsible for any fines or penalties levied by the City of
Evanston for violations of its permits, ordinances or similar municipal rules as they relate to the Event.
***
The Parties recognize and acknowledge that this Event will be heavily scrutinized by the City of
Evanston and by neighbors of the golf course who have concerns about safety and other nuisances. The
Parties therefore agree to the following protocol for handling complaints and concerns:
No later than when the Rental Period commences, the Parties each agree to designate their own onsite
coordinator to handle any complaints that are lodged and related to the Event (“Complaint
Coordinator”). Each Complaint Coordinator agrees to handle the complaint – no matter how
unreasonable – in a polite, courteous and respectful manner. He or she shall first listen and record the
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appropriate information from the complainant (name and contact information of the complainant, time
of complaint, description of the complaint) and enter it into a short log (“Complaint Log”). The
Complaint Coordinator must be familiar with the rules and parameters set by the City of Evanston as
described in the various permits, including but not limited to, the Special Events Permit, Loudspeaker
Permit and the Liquor License.
The Complaint Coordinator must then attempt to resolve the complaint on his or her own. If the Canal
Shores Complaint Coordinator receives the complaint, then he shall contact and confer with the
Renter’s Complaint Coordinator to resolve the complaint. If Renter’s Complaint Coordinator receives
the complaint and is in any way uncertain about the propriety of the complaint (in light of the City rules
and parameters) or how to resolve the complaint, then he or she must immediately contact the Canal
Shores Complaint Coordinator and the two of them shall endeavor to jointly resolve the matter. If, at
that point, a resolution still cannot be found, then these Complaint Coordinator shall escalate the matter
by contacting a Canal Shores board member to be designated on the Date. In some cases involving
safety concerns and when time is of the essence (unruly guests endangering other guests, persons or
things blocking exits, etc.), such an escalation procedure will obviously not be required. Common sense
should prevail in these situations.
Each Complaint Log, with the information described above, should also include a small description of
the outcome of, or action taken on, the complaint. Renter’s Complaint Coordinator must furnish Canal
Shoes with his or her Complaint Log at the latest within 48 hours after the Date. It is highly important
for Canal Shores to collect this information for its ongoing community and city relations efforts.
The Renter agrees to have an adequate number of qualified security staff members on the Premises
during the Event.
7. RESTROOM FACILITIES. If Renter is responsible for supply and managing the portable restroom
facilities for the Event and has agreed to position 30 portable restroom facilities along the periphery of the
Premises, subject to the advice and consent of Canal Shores. Renter must remove said portable restroom
facilities within 2 days after the end of each Football Game.
8. SIGNAGE. If Renter is responsible for signage for the Event, then it must obtain prior approval
from Canal Shores for the type and location of signage. Canal Shores shall not unreasonably withhold said
approval.
9. FENCING, LIGHTING AND GOLF COURSE PROTECTION
With the advice and consent of Canal Shores, Renter shall erect suitable fencing along the periphery of
the Premises being used for the Event.
Given the time of day on the Date during which the Football Game is being played and the Event is
taking place (tbd, but potentially late afternoon/evening), the last few hours of the Rental Period (Event
and cleanup) will likely be after nightfall. Renter therefore agrees to provide, at its expense, suitable
lighting for the Event. All lighting will be positioned so as not to unreasonably disrupt residents
(including, but not limited to, those residing on Girard Avenue adjacent the 3rd hole of the golf course),
and will be turned off within 3 hours following the game, and must be removed within 24 hours after
the Football Game
Renter has the right to use the third hole tee box during the two Event Dates. No vehicles, however,
are allowed to be driven on the tee box at any time.
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10. PARKING AND BUS DROP-OFF
Renter has indicated that it will be bussing a large number of attendees to the Event. Renter shall ensure
that the attendee drop-off and pickup is done in a manner that complies with local traffic rules and any
game-day needs expressed by local officials and does not impose any unreasonable risk or hazard to
any persons.
11. NOISE AND CROWD CONTROL
Renter has agreed to position any loudspeakers used on the Premises in a manner that minimizes the
level of noise to which neighbors could be exposed. Renter agrees to comply with the provisions in the
City of Evanston Loudspeaker Permit and any Noise Ordinance. If any noise complaints are lodged,
the Parties agree to handle the matter in the manner described above under section 6 above. Renter is
also solely responsible for managing the congestion in and around the entrance and exit area to the
Premises during the Rental Period on the Date. This Agreement will become null and void if Renter
fails to secure the necessary City of Evanston Loudspeaker Permit.
12. STAFFING AND CLEAN-UP. Unless otherwise set forth herein, Renter shall be responsible for providing
and paying for staffing for the Event. Renter shall provide appropriate staffing in terms of the number
of people and the expertise needed for the Event. Appropriate staffing includes, but is not limited to,
personnel required for deliveries, set-up activities, registration, take-down activities, and clean-up of
the Premises, which includes the disposal of all garbage in the garbage containers that Canal Shores
designates. Canal Shores shall provide an appropriate number of garbage containers for the Event and
will arrange and pay for the emptying of the designated garbage containers. Renter shall restore the
Premises area used for the Event to the condition it had been in at the commencement of the Rental
Period, normal wear and tear excepted.
13. INSURANCE. At least five (5) days prior to the Event, Renter shall provide a certificate of insurance
showing Renter’s liability insurance with a coverage amount appropriate for the Event and a document
showing Canal Shores as an additional insured for the Event. Canal Shores reserves the right to require
documents acceptable to Canal Shores.
14. DAMAGE TO PREMISES. Renter will be responsible for all costs for materials and labor to repair any
damage to any area of the Golf Course, where such damage is the result of the Event and is greater than
would occur from normal wear and tear associated with tailgating. Canal Shores will provide the
materials and labor for any repairs and invoice the Renter for the expense, which must be paid within
30 days of the invoice date. If there is extensive damage, then the Association and the Renter will confer
and agree upon reasonable actions to remedy the situation. “Damage” shall be reasonably agreed upon
by both parties.
15. LATE FEES. If Renter fails to make any payment due under this Agreement in the time specified herein,
Canal Shores shall be entitled to charge 10% simple annual interest on past due amounts.
16. PERMISSION TO USE IMAGES. On behalf of Renter’s employees, agents, members and guests, Renter
consents to Canal Shore’s use of images, photographs, and visual representations of the Event for
promotional purposes.
17. REMOVAL OF PERSONS OR PROPERTY. Canal Shores shall have the right to remove any person or
property from the Premises that Canal Shores decides, in its sole discretion, poses an unreasonable risk
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of harm to persons or property. This specifically includes, but is not limited to, any person engaging
in inappropriate behavior. Before Canal Shores removes any person or property, it will discuss the
removal with Renter.
18. INDEMNIFICATION. Renter shall indemnify, defend or hold harmless Canal Shores and its directors,
officers, employees and agents from and against any claims, liabilities, damages, and other expenses
(including, but not limited to, reasonable attorneys’ fees) asserted against or incurred by Canal Shores
in connection with an act or any omission by Renter or any of its employees, agents, members or guests.
19. LOST OR DAMAGED PROPERTY. Canal Shores shall not be responsible for any lost or damaged
property belonging to Renter or any of its employees, agents, members, guests or attendees.
20. CHOICE OF LAW AND FORUM. This Agreement shall be governed by Illinois law without regard to
the Illinois rules on conflict of laws. Exclusive jurisdiction and venue for any lawsuit filed regarding
the rights and duties under this Agreement shall lie with a federal or state court located in Cook County,
Illinois.
21. ENTIRE AGREEMENT. This Agreement represents the complete express of agreement between the
Parties with respect to the subject matter hereof and supersedes any and all previous oral and written
agreements of any kind between them.
22. INTERPRETATION. The normal rule of construction that any ambiguities are to be resolved against the
drafting party shall not be employed in the interpretation of this Agreement.
23. ATTORNEY’S FEES. If either party employs any attorneys to enforce or interpret any rights relating to
this Agreement, and is the prevailing party in any suit or proceeding regarding those rights, then that
party shall be entitled to recover reasonable attorneys’ fees and costs from Renter.
24. AGENCY. Nothing in this Agreement makes Renter the agent of Canal Shores for any purpose.
25. AMENDMENT. This Agreement shall not be modified, except by a document signed by all Parties.
26. SURVIVAL. Sections 5 (Payment), 15 (Late Fees), 16 (Permission to Use Images), 18
(Indemnification), 19 (Lost or Damaged Property) and 23 (Attorney’s Fees) shall survive any
termination or expiration of this Agreement.
28. SEVERABILITY. If any provision or term of this Agreement is held to be illegal, invalid, or
unenforceable, such provision or term shall be fully severable, and this Agreement shall be construed
and enforced as if such illegal, invalid, or unenforceable provision had never comprised part of this
Agreement;\, and the remaining provisions of this Agreement shall remain in full force and effect.
29. FORCE MAJEURE. Canal Shores shall be excused from liability for failure to perform under this
Agreement when such failure is due to an act of God, fire, war, the public enemy, strikes, interruption
of transportation, embargoes, act of civil or military authority, or other like causes beyond the control
of Canal Shores.
30. ASSIGNMENT. Renter cannot assign this Agreement without the prior, written consent of Canal Shores.
31. AUTHORITY. The signatories hereto represent that they are fully authorized and empowered to enter
into this Agreement as indicated by affixing their respective signature below.
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32. HEADINGS. The headings used herein are for convenience purposes only and shall not be used in the
construction or interpretation of this Agreement.
33. COUNTERPARTS. This Agreement may be executed by facsimile or PDF-format documents, and in
multiple counterparts, each of which when so executed shall constitute a single original Agreement.
34. NOTICES.
Notices to Canal Shores under this Agreement shall be delivered to the attention of the following person
either
at the following address: Joshua Aldort, Secretary, Canal Shores 1030 Central Street. Evanston, Il
60201
or via the following email address: jaldort1@yahoo.com
Notices to Renter shall be delivered to the attention of the following person either
at the following address: Alex Zupancic, Event Coordinator
Last Call Tavern Group, LLC, 2350 W Cullom Ave, Chicago, IL
or via the following email address: alex@lastcalltaverngroup.com
35. EFFECTIVE DATE. This Agreement shall be effective on the date Renter provides to Canal Shores a
copy of this Agreement signed by Renter.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the respective dates indicated
below.
RENTER CANAL SHORES
Signed:______________________________ _ Signed:
By: ________________________________
By: ____________________________
Name Printed Name Printed
Its: ________________________________ Its: _____________________
Title Title
Date: ______________________, 201__ Date: ______________________
Month, Day, Year Month, Day, Year
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian George, Assistant City Attorney
Subject: Resolution 114-R-22 Approving Extended Hours for One Day Liquor
License for Last Call Tavern Group for November 5, 2022
Date: October 24, 2022
Recommended Action:
Councilmember Revelle recommends City Council approval of Resolution 114 -R-22 approving
extended hours for the one day liquor license for Last Call Tavern Group for November 5, 2022.
Council Action:
For Action
Summary:
Last Call Tavern Group ("Last Call") submitted an application for a one day liquor license on
November 5, 2022. Last Call plans on holding a tailgating event three hours before the
November 5, 2022 Northwestern home football game at Canal Shores. The time of the
November 5 Northwestern football game has not been scheduled yet. A normal one day liquor
license only allows alcohol to be served starting at 10 AM, but Last Call is applying fo r extended
liquor service hours in case the Northwestern game has an early start.
Attachments:
Resolution 114-R-22 Approving Extended Hours for One Day Liquor License Service for Last
Call Tavern Group November 5
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10/24/2022
114-R-22
A RESOLUTION
APPROVING EXTENDED HOURS OF LIQUOR SERVICE ON NOVEMBER 5, 2022
FOR LAST CALL TAVERN GROUP’S ONE DAY CLASS Z -2 LIQUOR LICENSE
WHEREAS, City Code Section 3-4-6(Z-2) provides for special one-day licenses
authorizing the sale of alcoholic liquor for certain events in the City ; and
WHEREAS, City Code Section 3-4-6(Z-2) provides that the sale of alcoholic
liquor shall only take place from 10:00 a.m. to 2:00 a.m. on Saturdays ; and
WHEREAS, Last Call Tavern Group (“Last Call”) plans on holding a tailgating
event at Canal Shores Golf Course prior to the November 5, 2022 Northwestern University
home football game; and
WHEREAS, Last Call has submitted a complete application and supporting
documents for the issuance of a one-day liquor license in order to provide beer and wine and
alcoholic liquor at this tailgating event; and
WHEREAS, the November 5, 2022 Northwestern University football game does
not have a scheduled game time yet; and
WHEREAS, City Code Section 3-4-6(Z-2) provides that the hours during which
sale of alcoholic liquor is lawful may be extended by written order of City Council for periods not
to exceed four (4) hours prior to opening upon written application by the licensee stating the
reasons for the requested extension and the date for which the extension is sought; and
WHEREAS, Last Call seeks to provide alcoholic liquor three (3) hours prior to the
start of the November 5, 2022 football games, and has submitted a written request for City
Council permission for extended hours of service beginning at 8 a.m. on November 5 (a copy of
Page 2 of 7
A18.Page 262 of 325
114-R-22
~2~
Last Call’s written request is attached herein as Exhibit A) in case the Northwestern game
begins at 11 A.M.; and
WHEREAS, the City Council believes that it is appropriate to grant Last Call’s
request for permission for extended hours of service beginning at 8 a.m. on November 5, 2022.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and incorporated
herein by reference.
SECTION 2: City Council hereby grants Last Call’s request for permission for
extended hours of service beginning at 8 a.m. on November 5, 2022.
SECTION 3: This Resolution 114-R-22 will be in full force and effect after the
date of its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2022
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation Counsel
Page 3 of 7
A18.Page 263 of 325
114-R-22
~3~
EXHIBIT A
Page 4 of 7
A18.Page 264 of 325
Z2
Page 5 of 7
A18.Page 265 of 325
Please consider this my letter requesting a time extension for the one day liquor license for the Ohio
State Vs NU tailgate on 11/5/22. I would like to extend the time to start at 8am. If you need anything
else please let me know.
Thank you,
Alex
Alex Zupancic
Last Call Tavern Group
Owner/Chief Executive Officer
Page 6 of 7
A18.Page 266 of 325
Dear Nick,
Please excuse that I am making this request by email, rather than by a letter, but I am away from my
computer and this is the only way I can submit the request this afternoon.
On behalf of Canal Shores I am requesting that the City of Evanston issue to The Butcher’s Tap an
extended hours liquor license for use during tailgating at the Ohio State Vs. Northwestern football
game on November 5 on Canal Shores. Because we are uncertain as to what time the game will start
that day, we request that the liquor license allow the serving and selling of alcohol beginning at 8 AM
in the event that the game starts at 11 AM.
Thank you for your prompt consideration of this request. Please let me know if you have any questions
or need anything further from Canal Shores.
Thanks,
Matt Rooney
Vice President
Canal Shores
Page 7 of 7
A18.Page 267 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Deputy City Manager
Subject: Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening Program
from Employment Criteria
Date: October 24, 2022
Recommended Action:
Councilmember Burns recommends adoption of Ordinance 49 -O-22, excluding the presence
of cannabinoids in the City's pre-employment drug screening program from employment
criteria.
CARP:
Municipal Operations
Committee Action:
For Action
Summary:
On April 7, 2022, the Referrals Committee heard and passed a referral from Councilmember
Burns regarding the City's current policy regarding cannabis use and pre-employment drug
screening for city employees.
The Human Resources Division is in the process of reviewing pre-employment medical
physical parameters including drug screening and plans to deploy revised parameters with the
release of the updated Employee Handbook.
Revised parameters will include the removal of testing for cannabinoids in pre-employment
screenings for all positions not deemed to be “safety sensitive”. In conjunction with the City’s
Drug Free Workplace Policy cannabinoids will still be screened for in instances of reasonable
suspicion and following all on-the-job accidents.
The revised edition of the Employee Handbook will include a modified list of safety sensitive
positions. Safety sensitive positions are defined as those positions involving functions, duties
A19.Page 268 of 325
and responsibilities which have a direct and substantial effect on public health or safety or on
the health of or safety of co-workers. Safety sensitive positions include, but are not limited to:
• All sworn positions in the Police and Fire Departments
• Telecommunicators
• Service Desk Operators
• Water Plant Operators
• Water Chemists
• Lifeguards
• Positions providing direct health services to the public
• Positions providing direct services to children
• Positions required to drive, maintain, or repair heavy equipment
• Positions required to use, maintain, or repair dangerous tools and equipment, including
high level of electrical voltage
While cannabinoids became legalized in Illinois for recreational use, persons employed in
certain positions and/or holding Commercial Drivers License are p rohibited from using
cannabis. CDL employees are subject to comply with the Omnibus Transportation Employee
Testing Act which includes the following requirements:
• Employers are required to test safety-sensitive employees at certain points. These
points include pre-employment (as a new hire or before the employee begins safety-
sensitive functions for the first time) and whenever there is "reasonable cause or
suspicion" that an employee has been involved in the use of or is under the influence of
drugs or alcohol at work. Tests are also required immediately after an employee is
involved in an accident and before allowing an employee to return to duty following a
testing violation.
• Employers are also required to have a program of random drug testing in place .
• All drug testing conducted under the act must test for five different classes of drugs:
marijuana metabolites, cocaine metabolites, amphetamines, opioid metabolites, and
phencyclidine (PCP).
The Law Department researched and sought the advice of several municipal attorneys,
including neighboring communities and the Illinois Municipal League. The City Council may
set parameters for employment similar to the adoption of ordinances setting rules for the Civil
Service Commission, which lays out the criteria for the employment of the City's public safety
personnel. a prein cannabinoids of Accordingly, excluding legislation the presence -
employment drug screening is a proper exercise of City Council authority.
The Illinois Human Rights Act prohibits discrimination for use of medical marijuana; however,
employers, including the City, may rescind job offers based on a positive test. 410 ILCS
705/10-50(e).
Legislative History:
Ordinance 49-O-22 was introduced at the City Council meeting on May 23, 2022
Attachments:
Page 2 of 5
A19.Page 269 of 325
49-O-22 Amending Title 1, Chapter 9 to Exclude Presence of Cannabinoids from City's Drug
Screening AR 5-13-22
Page 3 of 5
A19.Page 270 of 325
5/23/22
49-O-22
AN ORDINANCE
Amending Title 1, Chapter 9, “Municipal Officers and Employees” to
Add Section 8, “Excluding the Presence of Cannabinoids in the City’s
Pre-Employment Drug Screening Program from Employment Criteria”
WHEREAS, on January 1, 2020, the State of Illinois legalized recreational
marijuana use, passing the Illinois Cannabis Regulation and Tax Act, 410 ILCS 705/;
and
WHEREAS, the City of Evanston desires to exclude the presence of
cannabinoids from the City’s pre-employment drug screening for applicants applying for
City employment; and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Title 1, Chapter 9, “Municipal Officers and
Employees,” of the Evanston City Code of 2012, as amended, is hereby amended to
read as follows:
1-9-8 – EXCLUDING THE PRESENCE OF CANNABINOIDS IN THE CITY’S PRE-
EMPLOYMENT DRUG SCREENING PROGRAM FROM EMPLOYMENT CRITERIA.
No person shall be denied employment by the City of Evanston for the presence
of cannabinoids in the City’s pre-employment drug screening.
SECTION 2: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Page 4 of 5
A19.Page 271 of 325
49-O-22
~2~
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid application of this ordinance
is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2022
Adopted:___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 5 of 5
A19.Page 272 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Single Audit for FY 2021
Date: October 24, 2022
Recommended Action:
This item was presented to the Finance & Budget Committee on October 11, 2022. The single
audit was accepted and placed on file by the committee.
Council Action:
For Action: Accept and Place on File
Summary:
The Single Audit is the audit of Federal Grants money received/spent by the City of Evanston.
The Single Audit Act and Office of Management and Budget (OMB) Circular A -133, Audits of
States, Local Governments, and Non-Profit Organizations, requires entities that expend equal
to or in excess of $750,000 in federal awards in a fiscal year to have an audit performed in
accordance with the Single Audit Act. Since the City of Evanston expended more than
$750,000 in federal awards for the Fiscal Year 2021, our Auditors, Prado & Renteria / Sikich,
LLP, carried out the single audit. During 2021, $8.5 million was expended, according to the
enclosed audit report. The audit report has to be issued within nine months of the end of the
fiscal year.
The Finance division and other operating departments and auditors have completed the Single
Audit. Once again, the auditors have expressed an unmodified opinion, meaning our financial
reports fairly state the City’s financial position with respect to the City’s Federal programs.
Attachments:
FY2021 Single Audit Report
F1.Page 273 of 325
CITY OF EVANSTON, ILLINOIS
Single Audit Report
For the Year Ended December 31, 2021
Page 2 of 20
F1.Page 274 of 325
TABLE OF CONTENTS
Independent Auditors’ Report on Schedule of Expenditures of Federal Awards 1-2
Schedule of Expenditures of Federal Awards 3-4
Notes to Schedule of Expenditures of Federal Awards 5-7
Independent Auditors’ Report on Compliance for Each Major Program and on Internal
Control over Compliance Required by the Uniform Guidance 8-10
Schedule of Findings and Questioned Costs 11-16
Management’s Corrective Action Plan 17
Page 3 of 20
F1.Page 275 of 325
1
INDEPENDENT AUDITORS’ REPORT
The Honorable Daniel Biss, Mayor and
Members of the City Council
Evanston, Illinois
Report on the Audit of the Schedule of Expenditures of Federal Awards
Opinion
We have audited the accompanying Schedule of Expenditures of Federal Awards of the City of
Evanston, Illinois (City), for the year ended December 31, 2021 and the related notes (the financial
statement).
In our opinion, the financial statement referred to above presents fairly, in all material respects,
the expenditures of federal awards of the City for the year ended December 31, 2021, in accordance
with accounting principles generally accepted in the United States of America.
Basis for Opinion
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America. Our responsibilities under those standards are further described in the Auditor’s
Responsibilities for the Audit of the Schedule of Expenditures of Federal Awards section of our
report. We are required to be independent of the City of Evanston, Illinois and to meet our other
ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis
for our audit opinion.
Responsibilities of Management for the Schedule of Expenditures of Federal Awards
Management is responsible for the preparation and fair presentation of this financial statement in
accordance with accounting principles generally accepted in the United States of America, and for
the design, implementation, and maintenance of internal control relevant to the preparation and
fair presentation of a financial statement that is free from material misstatement, whether due to
fraud or error.
Auditor’s Responsibilities for the Audit of the Schedule of Expenditures of Federal Awards
Our objectives are to obtain reasonable assurance about whether the financial statement as a whole
is free from material misstatement, whether due to fraud or error, and to issue an auditor’s report
that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute
assurance and therefore is not a guarantee that an audit conducted in accordance with generally
accepted auditing standards will always detect a material misstatement when it exists. The risk of
Page 4 of 20
F1.Page 276 of 325
2
not detecting a material misstatement resulting from fraud is higher than for one resulting from
error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the
override of internal control. Misstatements are considered material if there is a substantial
likelihood that, individually or in the aggregate, they would influence the judgment made by a
reasonable user based on the financial statements.
In performing an audit in accordance with generally accepted auditing standards, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit.
• Identify and assess the risks of material misstatement of the financial statement, whether
due to fraud or error, and design and perform audit procedures responsive to those risks.
Such procedures include examining, on a test basis, evidence regarding the amounts and
disclosures in the financial statement.
• Obtain an understanding of internal control relevant to the audit in order to design audit
procedures that are appropriate in the circumstances, but not for the purpose of expressing
an opinion on the effectiveness of the City of Evanston, Illinois’ internal control.
Accordingly, no such opinion is expressed.
• Evaluate the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluate the overall
presentation of the financial statement.
We are required to communicate with those charged with governance regarding, among other
matters, the planned scope and timing of the audit, significant audit findings, and certain internal
control-related matters that we identified during the audit.
Chicago, Illinois
September 28, 2022
Page 5 of 20
F1.Page 277 of 325
Assistance
Listing Identifying Award Passed-Through Federal
Number Number Date to Subrecipients Expenditures
DEPARTMENT OF AGRICULTURE
Passed through the Illinois State Board of Education
Child and Adult Care Food Program 10.558 ISBE 21-4226-00 - 05-016-510P-00 Jan 1, 2021 -Dec31, 2021 N/A 60,275
Passed through the Illinois State Board of Education
Summer Food Service Program for Children 10.559 ISBE 21-4225-00 - 05-016-510P-00 May 1, 2021 -Sep 19, 2021 N/A 164,879
Total Department of Agriculture 225,154
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
Community Development Block Grants/Entitlement Grants
Entitlement year 43 14.218 B17MC-170012 October 31, 2017 14,514
Entitlement year 44 14.218 B18MC-170012 July 31, 2018 30,000
Entitlement year 45 14.218 B19MC-170012 July 22, 2019 353,278 408,060
Entitlement year 46 14.218 B20MC-170012 August 21 2020 323,692
Entitlement year 47 14.218 B21MC-170012 August 3 2021 283,576 996,868
Sub-Total Community Development Block Grants/Entitlement Grants 636,854 1,773,134
COVID-19 Community Development Block Grants/Entitlement Grants
Entitlement year 46 14.218 E20MW-170012 December 10, 2020 224,862 544,789
Sub-Total COVID-19 Community Development Block Grants/Entitlement Grants 224,862 544,789
Emergency Solutions Grant Program 14.231 E19MC-170012 July 22, 2019 8,198 13,299
Emergency Solutions Grant Program 14.231 E20MC-170012 August 21 2020 111,045 118,833
Emergency Solutions Grant Program 14.231 E21MC-170012 August 3 2021 26,939 26,939
Total Emergency Solutions Grant Program 146,182 159,071
COVID-19 Emergency Solutions Grant Program 14.231 E20MW170012 July 17, 2020 507,215 512,485
Home Investment Partnerships Program 14.239 M18-MC-170218 July 31 2018 61,848 119,581
Home Investment Partnerships Program 14.239 M19-MC-170218 July 22 2019 31,142 85,153
Home Investment Partnerships Program 14.239 M20-MC-170218 August 21 2020 129,493 301,658
Home Investment Partnerships Program 14.239 M21-MC-170218 August 3 2021 8,612 38,200
Total Home Investment Partnerships Program 231,094 544,592
ARRA - Neighborhood Stabilization Program 14.256 S10-MC-170012 January 14, 2010 N/A 9,445
Total Department of Housing and Urban Development 3,543,516
DEPARTMENT OF TRANSPORTATION
Passed through Illinois Department of Transportation
Highway Planning and Construction 20.205 HSIP # 202001007 August 30, 2019 N/A 32,932
Highway Planning and Construction 20.205 C91-306-91 November 13, 2020 N/A 256,073
Total Highway Planning and Construction 289,005
Passed through Illinois Department of Transportation
State and Community Highway Safety 20.600 200HS210019 July 30, 2020 N/A 87,791
State and Community Highway Safety 20.600 200HS220057 August 19,2021 N/A 8,693
Total State and Community Highway Safety 96,484
Total Department of Transportation 385,489
DEPARTMENT OF TREASURY
COVID-19 Coronavirus State/Local Fiscal Recovery Funds (CSLFRF)*21.027 Duns #146170910 March 11, 2021 N/A 3,066,540
COVID-19 Coronavirus State/Local Fiscal Recovery Funds (CSLFRF)*21.027 COE Resolution 91-R-21 March 11, 2021 N/A 850,000
Total Department of Treasury 3,916,540
DEPARTMENT OF ENVIRONMENTAL PROTECTION AGENCY
Passed through the Illinois Department of Public Health
Beach Monitoring and Notification Program Implementation 66.472 05380404H February 25, 2020 N/A 15,098
Total Department of Environmental Protection Agency 15,098
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Passed through Age Options
Special Programs for the Aging Title III, Part B
Grants For Supportive Services & Senior Centers 93.044 CSFA # 402-03-0027 October 1, 2021 N/A 10,000
Passed through the Illinois of Department of Public Health
Public Health Emergency Preparedness 93.074 1017180027I July 31, 2020 N/A 55,906
Public Health Emergency Preparedness - Cities Readiness Prep 93.074 1017580003I November 17, 2020 N/A 43,873
Total Public Health Emergency Preparedness 99,779
Immunization Cooperative Agreements
Vaccines for Children 93.268 05080028H November 15, 2019 N/A 1,600
Strengthening Public Health Systems and Services thru National
Partnerships to Improve and Protect the Nation's Health 93.421 2020-100394 November 25, 2020 37,444
Passed through Public Health Institute of Metropolitan Chicago
HIV Prevention Activities - Health Dept Based 93.940 not available January 28, 2022 N/A 11,042
Total Department of Health and Human Services 159,866
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31, 2021
Federal Grantor/Pass-Through Grantor/
Program Title
*Denotes Major Program See Accompanying Notes to Schedule of Expenditures of Federal Awards
3
Page 6 of 20
F1.Page 278 of 325
Assistance
Listing Identifying Award Passed-Through Federal
Number Number Date to Subrecipients Expenditures
DEPARTMENT OF HOMELAND SECURITY
Emergency Management Performance Grants 97.042 Duns #074390907 November 19,2021 36,505
Total Department of Homeland Security 36,505
INSTITUTE OF MUSEUM & LIBRARY SERVICES
Passed thru Office of Sec of State - IL State Library
Grants to States
Project Next Generation ( PNG )45.310 22-3024-PNG July 8, 2020 N/A 26,249
2021 Per Capita - General Operations 45.310 AC1842204 June 21, 2021 N/A 109,867
On the Road to Recovery RTR: Transforming Library Spaces 45.310 22-6073-RTR October 7, 2021 N/A 13,080
National Leadership Grants
COVID-19 Grants For Museums & Libraries 45.312 CAGML-247937-OMLS-20 September 24, 2020 N/A 76,619
Total Institute of Museum & Library Services 225,814
NATIONAL SCIENCE FOUNDATION
Passed thru Northwestern University Office of Community
Education and Human Resources
2021 Computer Science For All- Data In Motion 47.076 2031467 September 28, 2021 N/A 500
RETTL: Coding in Concert -Music & Code 47.076 1837661 July 31, 2018 N/A 16,568
2020 Smart and Connected Communities 47.076 SP0048483 January 1, 2020 N/A 21,663
Passed thru Evanston/Skokie District #65
2020 STEAM ambassadors 47.076 CNC-1831865 October 1, 2020 N/A 1,200
Total National Science Foundation 39,931
Total Expenditures of Federal Awards 8,547,913$
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31, 2021
Federal Grantor/Pass-Through Grantor/
Program Title
*Denotes Major Program See Accompanying Notes to Schedule of Expenditures of Federal Awards
4
Page 7 of 20
F1.Page 279 of 325
CITY OF EVANSTON, ILLINOIS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31, 2021
5
NOTE 1 – REPORTING ENTITY
This report on Federal Awards includes the federal awards of the City of Evanston, Illinois. The
reporting entity for the city is based upon criteria established by the Governmental Accounting
Standards Board (GASB).
The City of Evanston is the primary government according to GASB criteria. On April 30, 2014,
the Township was discontinued and dissolved following the March 18, 2014 general election vote
taken by the registered voters of the Evanston Township. Pursuant to 60 ILCS 1/27-15 and 1/27-
20, effective 12:00 a.m. May 1, 2014, the City of Evanston assumed all rights, powers, assets,
property, obligations and duties of the Evanston Township, including the responsibilities of
providing the services that were previously provided by the Township. Beginning May 1, 2014,
the functions of the Township are reported along with the City.
NOTE 2 – BASIS OF PRESENTATION
The accounting records for some grant programs are maintained on the modified accrual basis of
accounting. Under the modified accrual basis, revenues are recorded when susceptible to accrual,
i.e., both measurable and available. Available means collectible within the current period or soon
enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded
when the liability is incurred. The accounting records for other grant programs are maintained on
the accrual basis, i.e., when the revenue has been earned and the liability is incurred.
The information in this schedule is presented in accordance with the requirements of OMB
Uniform Guidance.
NOTE 3 – SUBRECIPIENTS
Of the federal expenditures presented in the schedule of expenditures of federal awards, the City
of Evanston provided federal awards to subrecipients as follows:
Program Title
Assistance
Listing
Number
Amount
Provided to
Subrecipients
Community Development Block
Grants/Entitlement Grants
COVID-19 Community Development Block
Grants
Emergency Solutions Grant Program
COVID-19 Emergency Solutions Grant Program
14.218
14.218
14.231
14.231
$322,137
$539,579
$146,182
$507,215
Home Investment Partnerships Program 14.239 $231,094
Page 8 of 20
F1.Page 280 of 325
CITY OF EVANSTON, ILLINOIS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31, 2021
6
NOTE 4 – PROGRAM INCOME
The City of Evanston received the following program income amounts for the year ended
December 31, 2021. The balances of receipts are from letter of credit drawdowns for the program.
The program expenditures for the year include expenditures of this program income.
Program Title
Assistance
Listing
Number
Amount
Community Development Block
Grants/Entitlement Grants
14.218
$172,476
Home Investment Partnerships Program 14.239 $35,955
ARRA- Neighborhood Stabilization Program
14.256 $16,683
NOTE 5– NOTES RECEIVABLE OUTSTANDING
The City of Evanston has several notes receivable outstanding as of December 31, 2021. These
loans are for various uses. The Community Development Block Grants/Entitlement Grants Loan
funds a number of programs to make decent housing available and affordable to low- and
moderate-income families, and to help low- and moderate-income residents maintain their
property. The Home Investment Partnerships Program Loan provides loans to housing developers
to acquire, rehab or construct housing for low- and moderate-income households.
Program Title
Assistance
Listing
Number
Amount
Community Development Block
Grants/Entitlement Grants
14.218
$1,961,593
Home Investment Partnerships Program 14.239 $4,983,978
The notes receivable balances are not subject to continuing OMB Uniform Guidance compliance
requirements.
Page 9 of 20
F1.Page 281 of 325
CITY OF EVANSTON, ILLINOIS
NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For the Year Ended December 31, 2021
7
NOTE 6– LOANS PAYABLE OUTSTANDING
The City of Evanston has the following loans payable outstanding as of December 31, 2021. These
loans are from The Capitalization Grants for Drinking Water and Clean Water State Revolving
Funds. Projects funded were the sewer lining at Emerson and Davis streets, rehab of large diameter
sewers and rehab of the Cleveland street sewer.
Program Title
Assistance
Listing
Number
Amount
Capitalization Grants for Drinking Water State
Revolving Funds
66.468
$759,302
Capitalization Grants for Clean Water State
Revolving Funds 66.458 $760,613
The loan payable balances are not subject to continuing OMB Uniform Guidance compliance
requirements.
NOTE 7 – NONCASH ASSISTANCE
Of the federal expenditures presented in the schedule of expenditures of federal awards, the City
of Evanston did not receive any noncash assistance during the year ended December 31, 2021.
NOTE 8 – FEDERAL INSURANCE
The City of Evanston had no federal insurance for the year ended December 31, 2021.
NOTE 9 – INDIRECT COST RATE
The City of Evanston has not elected to use the 10% de minimis indirect cost rate.
Page 10 of 20
F1.Page 282 of 325
8
INDEPENDENT AUDITORS’ REPORT ON COMPLIANCE FOR EACH MAJOR
PROGRAM AND ON INTERNAL CONTROL OVER COMPLIANCE
REQUIRED BY THE UNIFORM GUIDANCE
The Honorable Daniel Bliss, Mayor and
Members of the City Council
Evanston, Illinois
Report on Compliance for Each Major Federal Program
Opinion on Each Major Federal Program
We have audited the City of Evanston, Illinois (City) compliance with the types of compliance
requirements identified as subject to audit in the OMB Compliance Supplement that could have a
direct and material effect on the City’s major federal programs for the year ended December 31,
2021. The City’s major federal programs are identified in the summary of auditors’ results section
of the accompanying schedule of findings and questioned costs.
In our opinion, the City complied, in all material respects, with the types of compliance
requirements referred to above that could have a direct and material effect on each of its major
federal programs for the year ended December 31, 2021.
Basis for Opinion on Each Major Federal Program
We conducted our audit of compliance in accordance with auditing standards generally accepted
in the United States of America; and the audit requirements of Title 2 U.S. Code of Federal
Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards (Uniform Guidance). Our responsibilities under those standards
and the Uniform Guidance are further described in the Auditor’s Responsibilities for the Audit of
Compliance section of our report.
We are required to be independent of the City and to meet our other ethical responsibilities, in
accordance with relevant ethical requirements relating to our audit. We believe that the audit
evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on
compliance for each major federal program. Our audit does not provide a legal determination of
the City’s compliance with the compliance requirements referred to above.
Responsibilities of Management for Compliance
Management is responsible for compliance with the requirements referred to above and for the
design, implementation, and maintenance of effective internal control over compliance with the
requirements of laws, statutes, regulations, rules, and provisions of contracts or grant agreements
applicable to City’s federal programs.
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F1.Page 283 of 325
9
Auditor’s Responsibility for the Audit of Compliance
Our objectives are to obtain reasonable assurance about whether material noncompliance with the
compliance requirements referred to above occurred, whether due to fraud or error, and express an
opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of
assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in
accordance with generally accepted auditing standards, and the Uniform Guidance will always
detect material noncompliance when it exists. The risk of not detecting material noncompliance
resulting from fraud is higher than for that resulting from error, as fraud may involve collusion,
forgery, intentional omissions, misrepresentations, or the override of internal control.
Noncompliance with the compliance requirements referred to above is considered material if there
is a substantial likelihood that, individually or in the aggregate, it would influence the judgment
made by a reasonable user of the report on compliance about the City’s compliance with the
requirements of each major federal program as a whole.
In performing an audit in accordance with generally accepted auditing standards, and the Uniform
Guidance, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit.
• Identify and assess the risks of material noncompliance, whether due to fraud or error, and
design and perform audit procedures responsive to those risks. Such procedures include
examining, on a test basis, evidence regarding the City’s compliance with the compliance
requirements referred to above and performing such other procedures as we considered
necessary in the circumstances.
• Obtain an understanding of the City’s internal control over compliance relevant to the audit
in order to design audit procedures that are appropriate in the circumstances and to test and
report on internal control over compliance in accordance with the Uniform Guidance, but
not for the purpose of expressing an opinion on the effectiveness of the City’s internal
control over compliance. Accordingly, no such opinion is expressed.
We are required to communicate with those charged with governance regarding, among other
matters, the planned scope and timing of the audit and any significant deficiencies and material
weaknesses in internal control over compliance that we identified during the audit.
Other Matters
The results of our auditing procedures disclosed instances of noncompliance which are required to
be reported in accordance with the Uniform Guidance and which are described in the
accompanying schedule of findings and questioned costs as item 2021-001. Our opinion on each
major federal program is not modified with respect to these matters.
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F1.Page 284 of 325
10
Report on Internal Control over Compliance
Our consideration of internal control over compliance was for the limited purpose described in the
Auditor’s Responsibilities for the Audit of Compliance section above and was not designed to
identify all deficiencies in internal control over compliance that might be material weaknesses or
significant deficiencies in internal control over compliance and therefore, material weaknesses or
significant deficiencies may exist that were not identified. However, as discussed below, we did
identify certain deficiencies in internal control over compliance that we consider to be significant
deficiencies.
A deficiency in internal control over compliance exists when the design or operation of a control
over compliance does not allow management or employees, in the normal course of performing
their assigned functions, to prevent, or detect and correct, noncompliance with a type of
compliance requirement of a federal program on a timely basis. A material weakness in internal
control over compliance is a deficiency, or a combination of deficiencies, in internal control over
compliance, such that there is a reasonable possibility that material noncompliance with a type of
compliance requirement of a federal program will not be prevented, or detected and corrected, on
a timely basis.
A significant deficiency in internal control over compliance is a deficiency, or a combination of
deficiencies, in internal control over compliance with a type of compliance requirement of a federal
program that is less severe than a material weakness in internal control over compliance, yet
important enough to merit attention by those charged with governance. We consider the
deficiencies in internal control over compliance described in the accompanying schedule of
findings and questioned costs as item 2021-001 to be significant deficiencies.
Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal
control over compliance. Accordingly, no such opinion is expressed.
The purpose of this report on internal control over compliance is solely to describe the scope of
our testing of internal control over compliance and the results of that testing based on the
requirements of the Uniform Guidance. Accordingly, this report is not suitable for any other
purpose.
Chicago, Illinois
September 28, 2022
Page 13 of 20
F1.Page 285 of 325
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended December 31, 2021
11
SECTION I – SUMMARY OF AUDITORS’ RESULTS
Financial Statements
1) Type of report the auditor issued on whether the financial
statements audited were prepared in accordance with GAAP:
Unmodified
2) Internal control over financial reporting:
• Material weakness(es) identified? Yes X No
• Significant deficiency(ies) identified? Yes X None reported
3) Noncompliance material to financial statements noted? Yes X No
Federal Awards
1) Internal control over major federal programs:
• Material weakness(es) identified? Yes X No
• Significant deficiency(ies) identified? X Yes None reported
2) Type of auditors’ report issued on compliance for major
federal programs: Unmodified
3) Any audit findings disclosed that are required to be
reported in accordance with 2 CFR 200.516(a)? X Yes No
Identification of major programs:
CFDA
Number
Name of Federal Program or Cluster
21.027 COVID-19 Coronavirus State and Local Fiscal Recovery Funds (CSLFRF)
Dollar threshold used to distinguish between type A and type B Programs: $750,000
Auditee qualified as low risk auditee? X Yes No
Page 14 of 20
F1.Page 286 of 325
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended December 31, 2021
12
SECTION II – FINANCIAL STATEMENT FINDINGS
No matters were reported.
Page 15 of 20
F1.Page 287 of 325
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended December 31, 2021
13
SECTION III – FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS
FINDING 2021-001 Procurement, Suspension and Debarment
Federal Agency: Department of the Treasury
Federal Program: 21.027 Coronavirus State and Local Fiscal Recovery Funds
(SLFRF)
Criteria:
The Department of the Treasury’s Interim Final Rule (Effective May 17, 2021 through March
31, 2022) encouraged the use of internal Procurement Policies and Procedures when procuring
products and/or services.
The Department of the Treasury’s Compliance and Reporting Guidance report (Effective June
24, 2021 through April 30, 2025) required recipients (i.e., City of Evanston) to ensure any
procurement using SLFRF funds to be consistent with the procurement standards set forth in the
Uniform Guidance at 2 CFR 200.317 through 2 CFR 200.327 as applicable.
Procurement Standards of Title 2 of the Code of Federal Regulations (CFR) Part 200 Uniform
Administrative Requirements, Costs Principles, and Audit Requirements for Federal Awards
(Uniform Guidance) state that all non-federal entities will follow Section 200.318 through
Section 200.327.
A. Section 200.320 identifies five methods of procurement to be followed, among the
methods of procurement the below are identified thresholds:
(a) Informal – micro purchases (any amount up to $10,000)
(b) Informal – small purchases ($10,000.01 to $249,999.99)
(c) Formal – sealed bids ($250,000 and above)
(d) Noncompetitive proposals
B. Per Section 320(c), there are specific circumstances in which noncompetitive
procurement can be used. Noncompetitive procurement can only be awarded if one or
more of the following circumstances apply:
(1) The acquisition of property or services, the aggregate dollar amount of which does not
exceed the micro-purchase threshold (see paragraph (a)(1) of this section);
(2) The item is available only from a single source;
(3) The public exigency or emergency for the requirement will not permit a delay
resulting from publicizing a competitive solicitation;
(4) The Federal awarding agency or pass-through entity expressly authorizes a
noncompetitive procurement in response to a written request from the non-Federal entity;
or
(5) After solicitation of a number of sources, competition is determined inadequate.
Page 16 of 20
F1.Page 288 of 325
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended December 31, 2021
14
C. The City of Evanston Purchasing Manual requires the collection of three written quotes
for any purchase between $2,500 and $25,000 purchased with federal grant funds, a
formal bid process (Bid, RFP, RFQ) for any purchase $25,000 or above purchased with
federal grant funds, and a justification memo for a sole source purchase for any amount
above $2,500 purchased with federal grant funds.
D. The City of Evanston Purchasing Manual requires that for purchases above $2,500 but
less than $10,000, approval signature must be obtained from the Department Director. All
purchases above $10,000 require approval signature from the City Manager. Purchases
above $25,000 must also be approved by the City Council.
E. Per Title 2 CFR section 180.300, participant entering into a covered transaction must
verify that the person with whom it intends to do business is not excluded or disqualified
by:
(a) Checking SAM Exclusions; or
(b) Collecting a certification from that person; or
(c) Adding a clause or condition to the covered transaction with that person.
F. Title 2 CFR section 200.303 states the following regarding internal control:
“The auditee shall maintain internal control over Federal programs that provides
reasonable assurance that the auditee is managing Federal awards in compliance with
law, regulations, and the provisions of contracts or grant agreements that could have a
material effect on each of its Federal programs.”
Condition/Context:
1. We tested six purchase orders totaling $1,144,862. Our procedures revealed the
following:
a. One (1) purchase order totaling $12,463 was a purchase greater than $2,500 but
less than $25,000, and for which the City of Evanston did not obtain the required
three quotations nor did the purchase meet the criteria for a sole source purchase.
b. For five (5) purchase orders tested, documentation demonstrating that suspension
and debarment searches were performed could not be provided by the City of
Evanston, Sourcewell or Suburban Purchasing Cooperative (External
Procurement service providers).
c. The City of Evanston’s procurement policies do not include processes pertaining
to monitoring and review procedures of procurement processes conducted by
external procurement service providers to ensure compliance with all applicable
procurement policies.
Page 17 of 20
F1.Page 289 of 325
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended December 31, 2021
15
Cause:
The City of Evanston’s procurement policies do not include processes pertaining to monitoring
and review procedures of procurement processes conducted by external procurement service
providers to ensure compliance with all applicable procurement policies, and where policies are
in place for internal procurement they are not being followed.
Effect:
City of Evanston is not in compliance with Title 2 of the Code of Federal Regulations (CFR)
Part 200 and the requirements outlined in the City of Evanston Purchasing Manual as it relates to
purchases above $2,500. Additionally, the effect of noncompliance can result in questioned
costs.
Recommendation:
We recommend that City of Evanston:
a. Implement structures to monitor external procurement service providers to ensure
their procurement methods comply with applicable federal compliance requirements.
b. Expand Purchasing Manual to include policies and procedures for usage of external
awards/contracts and suspension and debarment searches.
c. Communicate and re-enforce its procurement policies and procedures to ensure
compliance with applicable requirements.
Views of Responsible Officials:
The purchasing department will ensure further communication and re-enforcement of the
procurement policies in the City of Evanston Purchasing Manual. Program Management will
revise the policies as applicable. In addition, City of Evanston will consider the implementation
of further controls (to include monitoring and review controls).
Page 18 of 20
F1.Page 290 of 325
CITY OF EVANSTON, ILLINOIS
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
For the Year Ended December 31, 2021
16
SECTION IV – PRIOR YEAR FEDERAL AWARD FINDINGS AND QUESTIONED
COSTS
None.
Page 19 of 20
F1.Page 291 of 325
17
MANAGEMENT’S CORRECTIVE ACTION PLAN
CITY OF EVANSTON, ILLINOIS
FOR THE YEAR ENDED DECEMBER 31, 2021
Finding 2021-001 Procurement, Suspension and Debarment
Federal Agency: U.S. Department of the Treasury
Federal Program: 21.027 Coronavirus State and Local Fiscal Recovery Funds
(SLFRF)
Questioned Cost: N/A
Corrective Action: We agree with the auditor’s comments, and actions stated in the
recommendation. The purchasing department will ensure further communication and re-
enforcement of the procurement policies in the City of Evanston Purchasing Manual. Program
Management team will revise the policies as applicable. In addition, City of Evanston will
consider the implementation of further controls (to include monitoring and review controls).
Contact Person: Hitesh Desai, Chief Financial Officer
Anticipated Completion Date: December 31, 2022
City Manager’s Office
Accounting
2100 Ridge Ave
Evanston, Illinois 60201
T 847.448.8082
TTY 847.866.5095
www.cityofevanston.org
Page 20 of 20
F1.Page 292 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
From: David Stoneback, Deputy City Manager
Subject: Resolution 68-R-22, Authorizing the City Manager to Execute An
Agreement with LEAP Concerning the Reimagining Public Safety
Committee and Low-Priority 911 Calls
Date: October 24, 2022
Recommended Action:
Councilmember Burns recommends adoption of Resolution 68 -R-22, Authorizing the City
Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety
Committee and Low-Priority 911 Calls. Sole source purchase requires 2/3 vote of the
Councilmembers.
Funding Source:
This contract of $40,000 will be funded by ARPA funds (Account No. 170.99.9972.65515).
Council Action:
For Action
Summary:
In Evanston, like most cities, police are the default responders for most 911 calls. Many of
these calls are related to low-priority and low-risk quality-of-life and behavioral health issues.
When all of these calls fall on the police’s shoulders, they are forced into social worker and
counselor roles for which they have not been trained, they have less time to focus on serious
crime, and they run the risk of negative interactions and uses of force. All of these issues can
break down community trust in police, which is essential for police to effectively prevent and
solve crime.
Other jurisdictions have shown that the entire community benefits when low-priority calls can
be taken off the police’s plate and handled through a carefully designed alternative. For
example, calls related to mental health, addiction, and homelessness can often be handled by
responders who specialize in behavioral health issues. Juvenile complaints, neighbor disputes,
noise complaints, and disturbances can often be handled by people trained in mediation and
conflict resolution. By sending the right responder to each 911 call, cities are rebuilding the
trust of citizens and improving public health and safety.
H1.Page 293 of 325
The Law Enforcement Action Partnership (LEAP) is a nonprofit organization that has designed
“community responder” programs tailored to specific cities around the country. LEAP conducts
research on existing programs, investigates local 911 call data, talks to a broad range of city
stakeholders to understand local resources and priorities, and designs a process for community
input on key questions. LEAP brings in police representatives to vet program safety and secure
the trust of local law enforcement.
LEAP is proposing to perform the scope of work outlined in the LEAP agreement (attached),
culminating guiding LEAP with response expanded design consider and Evanston to
alternatives for administrative alternatives that prevent a significant share of unneces sary in
person patrol responses (e.g. non-injury accident reports, minor theft with no evidence).
LEAP will perform these service from the date of the agreement execution through September
30, 2023. The cost to perform this work is $40,000.
Councilmember Burns is also recommending that the City hire a contractual employee that,
under basic supervision from the City Manager's office, would perform a full range of executive
support services and administrative functions for the Reimagining Public Safety Committee &
Working Groups. The contractor would perform research as assigned by the Mayor and
Working Group Chairs, respond to committee member and resident inquiries, and coordinate
meetings, special events and calendars for the committee and working gro ups. The full job
description for this proposed Administrative Analyst position is attached. Staff recommends
that the position be paid $20 to $30 per hour based on experience and qualifications. Upon
successfully completing the hiring process for this p osition, City staff will seek City Council
approval to have the City Manager execute an agreement with the proposed candidate for this
position.
Legislative History:
At the August 17, 2022 Human Services Committee meeting, the committee voted to move
Resolution 68-R-22 onto the City Council for adoption.
Resolution 68-R-22 was held at City Council during their meeting on October 10, 2022.
Attachments:
Resolution 68-R-22
LEAP Agreement
Adm Analyst to RPSC Job Description
Page 2 of 19
H1.Page 294 of 325
10/10/2022
68-R-22
A RESOLUTION
Authorizing the City Manager to Execute An Agreement with LEAP Concerning
the Reimagining Public Safety Committee and Low-Priority 911 Calls
Whereas, the City of Evanston, Cook County, Illinois (“City”), is a home
rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of
the Illinois Constitution, may exercise any power and perform any function pertaining to
its government and affairs; and
Whereas, the City has established a Reimagining Public Safety
Committee to proactively build a new public safety strategy rooted in true prevention,
accountability, and restoring community wellbeing; and
Whereas, the Reimagining Public Safety Committee has explored
carefully designed alternative ways to respond to low-priority 911 calls, so the police is
not the default responder to these calls; and
Whereas, the Law Enforcement Action Partnership (LEAP) is a nonprofit
organization that has designed “community responder” programs tailored to specific
cities around the country; and
Whereas, the City seeks to enter into an Agreement with LEAP whereby
LEAP staff will work with City Staff, the Reimagining Public Safety Committee, and the
community to research and recommend new alternatives to respond to low-priority 911
calls; and
Page 3 of 19
H1.Page 295 of 325
68-R-22
~2~
Whereas, the City will need a management analyst to administer the
relationship between the City and LEAP.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to sign the Agreement
with LEAP, attached hereto as Exhibit 1.
SECTION 3: The City Manager, or his designee is hereby authorized and
directed to negotiate any additional conditions or terms of the Agreement with LEAP as
may be determined to be in the best interest of the City.
SECTION 4: That this Resolution 68-R-22 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2022
Approved as to form:
_______________________________
Nicholas E. Cummings,
Corporation Counsel
Page 4 of 19
H1.Page 296 of 325
68-R-22
~3~
EXHIBIT 1
Page 5 of 19
H1.Page 297 of 325
PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and
entered between the City of Evanston, Illinois (“City”), a municipal corporation in and of the
State of Illinois, and Law Enforcement Action Partnership (“Consultant”), an international not-
for-profit organization. This agreement is made and entered into on ___________________.
WITNESSETH THAT:
WHEREAS, The City is seeking professional services in the creation of a best-practice
based plan for implementation of a Community Responder Model to handle some police calls for
service; and,
WHEREAS, Consultant represents that it is a skilled, experienced and competent
consulting firm, with the personnel and knowledge to perform the professional services set forth
hereinafter for the City.
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth
below, the parties agree as follows:
SECTION 1. CONSULTANT
Consultant is a uniquely qualified vendor to provide a best-practice based plan for
implementation of a Community Responder Model for the City. The organization is composed
of police, prosecutors, judges, and other law enforcement officials advocating for criminal justice
and drug policy reform that will make communities safer and more just. They are dedicated to
and specialize in the area of police-community relations, and they have worked with numerous
other communities throughout the country in the development of Community Responder Models.
SECTION 2. SCOPE OF SERVICES
The Consultant will undertake and provide the City with all services as detailed in the scope of
services attached as Exhibit A (“Services”).
SECTION 3. PAYMENT
The remuneration for the Services shall be for an amount not to exceed Forty Thousand Dollars
and Zero Cents ($40,000.00) for the performance of tasks during the term.
Consultant shall submit invoices for payment on a quarterly basis. Such invoices shall detail the
Services provided during the invoice period, list the total charges for such Services, and total
amount of reimbursable expenses incurred during the invoice period, listed by category and type
of expense. All invoices shall be accompanied by such supporting documentation and
information substantiating the invoiced amount or expenses incurred, as may be requested by the
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H1.Page 298 of 325
City. The City shall tender payment in accordance with the Illinois Local Government Prompt
Payment Act, 50 ILCS 505/1 et seq.
SECTION 4. LIMITATIONS ON ASSIGNMENT AND SUBCONTRACTING
The City is relying upon the professional skill and experience of Consultant. Therefore,
assignment or subcontracting of this Agreement by Consultant is prohibited, without the prior
written consent of the City.
SECTION 5. TERMINATION
A. Termination of Agreement for Cause. If, through any cause, Consultant fails to fulfill in a
timely and proper manner its obligations under this Agreement, or if Consultant defaults in the
performance of any terms or conditions of this Agreement, the City shall have the right to
terminate this Agreement by giving written notice to Consultant specifying the effective date
of the termination, at least five (5) days before such effective date. In the event of such
termination, Consultant will be paid for the Services actually performed and reasonable
expenses incurred up to the effective date of termination.
B. Termination of Agreement without Cause. The City may terminate this Agreement at any
time and without cause upon giving Consultant twenty (20) days prior written notice. The
notice of termination shall be made by mailing written notice to Consultant by certified mail
to its usual place of business. If such termination occurs, Consultant will be paid for the
Services actually performed and reasonable expenses incurred up to the effective date of
termination.
SECTION 6. TERM
This Agreement shall commence upon the full execution of this Agreement, as indicated by the
date entered above, and it shall expire on September 30, 2023 unless earlier terminated or
extended by mutual written agreement.
SECTION 7. DISPUTE RESOLUTION
If during the term of this Agreement the parties are unable to resolve a dispute or controversy
among themselves, prior to instituting any court action the parties shall first try, in good faith, to
settle the dispute by non-binding mediation. All mediation proceedings shall take place in Cook
County, Illinois. Each party shall bear the costs of mediation themselves.
SECTION 8. INSURANCE
Consultant shall, at its expense, maintain with an insurance company authorized to do business in
the State of Illinois and having at least an “A” rating from A.M. Best, no less than the following
insurance:
Page 7 of 19
H1.Page 299 of 325
A. Professional Liability/Errors and Omissions Insurance, with a One Million Dollar and Zero
Cents ($1,000,000.00) annual aggregate. This annual aggregate amount requirement for
professional liability / errors and omissions may be met on a combined basis, i.e., by
combining such insurance maintained by Consultant with similar insurance maintained by
any subcontractor (to the extent that a subcontractor is consented to by the City through the
process described above in this Agreement).
B. General Liability Insurance, with a combined single limit of One Million Dollars and Zero
Cents ($1,000,000.00) per occurrence and One Million Dollars and Zero Cents
($1,000,000.00) in the aggregate.
Consultant shall also provide, upon the City’s request, complete copies of any insurance policies
required hereunder.
SECTION 9. CONFIDENTIALITY
Due to the nature of the Services to be provided by Consultant hereunder, Consultant agrees that
all work product, including, but not limited to, all documents, databases, reports, opinions, and
information prepared hereunder and/or furnished to Consultant by the City, is confidential, and
shall not be divulged, in whole or in part, to any person or entity, other than duly authorized
representatives of the City, without prior written approval of the City; but excepting therefrom,
instances wherein disclosure is required by law, including by order of a court of competent
jurisdiction or disclosure under oath in a judicial proceeding. Consultant shall take all necessary
steps to ensure that all its employees, agents, and/or contractors abide by and adhere to this
confidentiality requirement.
If, during the term of this Agreement, Consultant comes into possession of documents, data,
reports, opinions or other information of the City and not prepared by Consultant, Consultant
agrees to destroy and delete such documents, data, reports, opinions and other information at the
termination of this Agreement pursuant to the Data Privacy Agreement between the Parties
executed May 23, 2022.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession
of others whom the City has contracted with to perform a governmental function are covered by
the Act and subject to disclosure within limited statutory timeframes (five (5) working days with
a possible five (5) working day extension). Upon notification from the City that it has received a
Freedom of Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the City may comply
with the request within the required timeframe. The City and the Consultant shall cooperate to
determine what records are subject to such a request and whether or not any exemption to the
disclosure of such records or part thereof is applicable. Vendor shall indemnify and defend the
City from and against all claims arising from the City’s exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential. Compliance by the City with an
opinion or a directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation
of this Section.
Page 8 of 19
H1.Page 300 of 325
SECTION 10. CONFLICT OF INTEREST
The City recognizes that Consultant does not provide Services exclusively to the City. During
the term of this Agreement, Consultant agrees not to accept employment, or to perform for or on
behalf of another client for which a conflict of interest between the City and Consultant would be
created, without the prior written consent of the City and Consultant. Assisting other
communities with grant or loan applications that may be in competition with the City is not
considered a conflict of interest, but Consultant will disclose, subject to confidentiality
obligations, any such projects to the City prior to accepting the engagement.
SECTION 11. INDEMNIFICATION
To the full extent permitted by law, Consultant shall indemnify, defend and hold harmless the
City and its elected officials, officers, agents, and employees from and against all claims,
demands, losses, and expenses, including but not limited to reasonable attorneys' fees, to the
extent arising out of or resulting in whole or in part from any negligent act or omission, and/or
from any failure to perform Consultant's duties under this Agreement, attributable to Consultant
its employees, agents, and subcontractors, and any other person or entity for whose conduct
Consultant may be liable under Illinois law.
SECTION 12. RECORDS
Consultant shall use Generally Accepted Accounting Principles (“GAAP”) in recording and
documenting all costs and expenditures related in whole or part to the performance of this
Agreement. Such costs and expenditures shall be supported by time records, invoices, contracts,
vouchers, or other accounting documents pertaining in whole or in part to this Agreement and
shall be clearly identified and readily accessible to the City. At any time during normal business
hours and as often as the City may deem necessary, Consultant shall make available to the City
and/or its designees all of its records with respect to all matters covered under this Agreement.
Consultant will permit the City and/or its designees to audit, examine, and make excerpts or
transcripts from such records.
If Consultant performs an independent audit of business financial records, Consultant shall
require the company or auditor to comply with all applicable GAAP standards that have been
developed by the American Institute of Certified Public Accountants.
SECTION 13. MISCELLANEOUS
A. Non-Discrimination. Consultant shall not discriminate against any employee or applicant
for employment because of race, color, religion, sex, sexual orientation, gender identity,
ancestry, national origin, place of birth, age, marital status, or handicap with respect to
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, lay-off,
termination, rates of pay or other forms of compensation, or selection for training, including
apprenticeship.
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H1.Page 301 of 325
B. Remedies. The remedies provided in this Agreement are cumulative. Delay or forbearance
in the enforcement of any right under this Agreement shall not be deemed a waiver of, or
estoppel against the exercise of such right.
C. Entire Agreement. This Agreement, together with all Exhibits referred to herein, represents
the entire and integrated Agreement between the City and Consultant and supersedes all prior
negotiations, representations, and Agreements regarding the subject hereof, whether oral or
written.
D. Independent Contractor Status. By executing this Agreement for Services, Consultant
acknowledges and agrees that it will be Services to the City as an “independent contractor.”
As an independent contractor for the City, Consultant shall be prohibited from representing or
allowing others to construe the parties’ relationship in a manner inconsistent with this
subsection. Consultant shall have no authority to assume or create any obligation on behalf of,
or in the name of the City, without the express prior written approval of a duly authorized
representative of the City.
Consultant, its employees and any approved subcontractors performing the duties and
responsibilities under this Agreement are not City employees, and therefore, such persons
shall not be entitled to, nor will they make a claim for, any of the emoluments of employment
with the City. Further, Consultant shall be responsible to withhold and pay, or cause such
agents and subcontractors to withhold and pay, all applicable local, state and federal taxes.
Consultant acknowledges its employees are not public employees for purposes of State
Employees Retirement System of Illinois (“SERS”) membership.
E. Amendment. This Agreement may be amended by mutual agreement between the City and
Consultant. Any such amendment shall be reduced to a writing, which makes specific
reference to this Agreement, approved by the City Council of Evanston or designee and
executed by a duly authorized representative of each party.
F. Applicable Law and Venue. This Agreement shall be governed and construed under the
laws of the State of Illinois. By execution hereof, Consultant irrevocably submits to the
original jurisdiction of the courts located within Cook County, State of Illinois, with regard to
any controversy arising out of, relating to, or in any way concerning the execution or
performance of this Agreement.
G. Notices. Any notice required under this Agreement shall be deemed to have been given on
the date actually received or forty-eight (48) hours having been deposited in the United States
mail, postage prepaid, registered or certified, and addressed to the parties as set forth below,
whichever occurs earlier. Either party may change its address by written notice given in this
manner.
If to the City:
City of Evanston, Illinois
Page 10 of 19
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City of Evanston Law Department
2100 Ridge Ave
Evanston, Illinois, 60201
If to Consultant:
Law Enforcement Action Partnership
121 Mystic Ave, Suite 9
Medford, MA 02155
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.]
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IN WITNESS WHEREOF, the City and Consultant, each by a duly authorized
representative, have executed this Agreement as of the date first set forth below.
CITY OF EVANSTON LAW ENFORCEMENT
ACTION PARTNERSHIP
____________________________ ____________________________
____________________________ ____________________________
Title Title
____________________________ ____________________________
Date Date
APPROVED AS TO FORM
AND CORRECTNESS:
____________________________
Corporation Counsel
Page 12 of 19
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EXHIBIT A
Scope of Services
Purpose
In most cities, police are the default responders for most 911 calls. Many of these calls are
related to low-priority and low-risk quality-of-life issues. When all of these calls fall on the
police’s shoulders, they are forced into mediator roles for which they have not been trained, they
have less time to focus on serious crime, and they run the risk of negative interactions and uses
of force. All of these issues can break down community trust in police, which is essential for
police to effectively prevent and solve crime.
Evanston is already a leader in developing local innovations to address this issue and send the
right responder to each 911 call. The city is working with Trilogy Behavioral Healthcare to
provide a trained clinician first response for calls for service related to mental health and
substance use.
Outside of this behavioral health response program, Evanston has convened a Reimagining
Public Safety Committee to work proactively to build a new public safety strategy rooted in true
prevention, accountability, and restoring community wellbeing. The Reimagining Public Safety
Committee is considering expanded response options for other low-priority calls for service,
such as juvenile complaints, neighbor disputes, noise complaints, and disturbances.
Other jurisdictions have shown that the entire community benefits when these low-priority calls
can be taken off the police’s plate and handled through a carefully designed alternative. For
example, Dayton, Ohio is demonstrating that calls related to conflict resolution can often be
handled by responders who specialize in mediation. By sending the right responder to each 911
call, cities are rebuilding the trust of citizens and improving public health and safety.
The Law Enforcement Action Partnership (LEAP) applauds Evanston’s leadership in resolving
to find common-sense alternatives to help shoulder the burdens currently placed on police. LEAP
is a nonprofit organization that has designed expanded response programs tailored to specific
cities around the country. LEAP conducts research on existing programs, investigates local 911
call data, talks to a broad range of city stakeholders to understand local resources and priorities,
and recommends a locally-tailored design. LEAP brings in police representatives to vet program
safety and build trust with local law enforcement.
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Through this scope of work, LEAP will help the city ensure that Evanston community members
receive effective responses to calls for service that resolve conflict, free up police resources, and
improve public trust.
Scope Summary
1. LEAP will work with the Reimagining Public Safety Committee to identify the potential
to expand Evanston’s first responses to low-level calls for service, including calls related
to conflict resolution (e.g. noise complaints, neighbor disputes, juvenile disturbances,
landlord-tenant disputes, trespassing, loitering).
a. LEAP will:
i. Conduct analysis of police calls-for-service data
ii. Lead regular meetings with police, dispatch, and other stakeholders to
understand current city practices and needs and to keep stakeholders
involved throughout the process.
iii. Research existing expanded response programs across the country,
including community responder models, community service officer
models, and telephone reporting units.
iv. Conduct regular meetings with the Reimagining Public Safety Committee
on expanded response recommendations for Evanston.
v. Combine the learning from items i-iv to recommend a tailor-made,
detailed expanded response design for Evanston.
b. The Reimagining Public Safety Committee and Evanston City Council will :
i. Assist LEAP in connecting with police and dispatch stakeholders
ii. Arrange for regular meetings so that LEAP can discuss process, results,
and strategy with the Reimagining Public Safety Committee.
iii. Arrange for LEAP to present recommendations to the City Council.
2. LEAP will guide Evanston to consider and design expanded response alternatives for:
a. “Administrative alternatives" that prevent a significant share of unnecessary in-
person patrol responses (e.g. non-injury accident reports, minor theft with no
evidence)
Contractual Details
Timeline of Deliverables
1. LEAP will report back to Reimagining Public Safety Committee on a biweekly or
monthly basis to discuss progress on data acquisition, data analysis, stakeholder
meetings, and existing model research
2. Within 1 month of contract execution:
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a. LEAP expects to:
i. Begin detailed analysis of calls for service data
ii. Schedule and begin regular meetings with police and dispatch
3. Within 4 months of contract execution:
a. LEAP expects to:
i. Present initial results of analysis showing potential for expanded response
to Reimagining Public Safety Committee
4. Within 6 months of contract execution:
a. LEAP expects to:
i. Present expanded response recommendations to Reimagining Public
Safety Committee and city council
Cost
1. LEAP is able to offer these services at below their cost by seeking outside funding from
individuals and foundations who see the value of community responder programs.
2. LEAP will provide all services detailed above for an amount not to exceed $40,000.
Scope Details
i. Analysis of calls for service data
Evanston should understand the areas where it is currently relying on police to provide responses
that could be handled effectively without an in-person patrol response. By understanding the
volume of citizen-initiated calls that could be handled instead by community responders and
administrative alternatives, Evanston can improve connection to services, reduce negative police-
community interactions, allow police to focus on real crime, and save money. LEAP’s raw data
analysis allows LEAP to answer questions such as:
1. What are the call types and call volumes that could be handled by community
responders and other alternatives?
2. What percent of calls in each of those types should still be directed to police
because they involve violence, weapons, or serious crimes?
3. Are police currently responding to most of these calls?
4. What is the current police response time and time spent on scene for these calls?
5. How many of these calls are currently ending with an arrest or a police report?
6. How many arrests and citations could potentially be avoided by sending
community responders to these calls instead of police?
7. What skills will be most important for the major call types handled by community
responders? Is it most important for them to have experience as behavioral health
peers, clinicians, paramedics, credible messengers, mediators, harm reduction
specialists, or other service providers?
8. What is the ideal timing of shifts to maximize call volume handled by responders?
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9. Which city service providers, businesses, and other key locations are responsible
for significant numbers of calls and should be involved in the design?
LEAP will present the data analysis and what it means for the community responder model, from
call volume to call types, responder credentials, staffing, hours, and other details.
ii. Asset mapping of Evanston resources
Evanston should tailor its model to the existing city and county landscape. To assist with this,
LEAP’s law enforcement validators will participate in conversations with police, dispatch, and
other key stakeholders to understand the current first response system and secure buy-in for
expanded response opportunities.
1. Key features of community responder model:
a. Safety: how to address responder safety and liability issues
b. Dispatch: how calls come in to dispatch, what call types should be handled by
community responders, how calls should be screened, how dispatch should
contact responders
c. Responders: what agency should house responders, what skills and qualities to
look for in responders, how to design training
d. Coverage: what hours should be covered, what response time should be expected,
how many teams should be hired
e. Relationship with police: how police can refer calls, how responders can call for
police support when needed
f. Service connections: which complementary services should be connected to
responders for drop-off, referral, and follow-up
g. Implementation: what stages should be completed on the way to program launch,
on what timeline
h. Budget: what budget is estimated for the program
i. Evaluation: how to evaluate performance of program, how to build evaluation into
program design
2. Stakeholders: City public safety and emergency communications agencies, city
leadership, behavioral health agencies, mediation centers, street outreach organizations,
locations that frequently call 911, other service providers.
iii. Research on existing models
LEAP will work with Evanston to identify which features of the recommended models are
already in place in other jurisdictions, and which features/needs are unique to Evanston. When
LEAP makes recommendations for key model features, we will also provide information on how
the model compares in each key feature to existing Community Responder models and provide
connections to key contacts in those jurisdictions.
1. Key features of models: See list in b (asset mapping).
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2. Models: LEAP has studied available documents and engaged in dozens of research
conversations to gain a detailed understanding of existing expanded response models
from Denver and Eugene to Olympia, Austin, Baltimore, Dayton, Atlanta, Albuquerque,
San Francisco, Louisville, Amherst, Portland, St. Petersburg, Houston, and several other
cities.
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NATURE OF WORK:
Under basic supervision, the administrative analyst will perform a full range of executive
support services and administrative functions for the Reimagining Public Safety Committee &
Working Groups. The contractor will perform research as assigned by the Mayor and Working
Group Chairs, respond to committee member and resident inquiries, and coordinate meetings,
special events and calendars for the committee and working groups.
The Reimagining Public Safety Committee is an ad-hoc committee tasked with developing a
report to the City Council with findings and budget recommendations arising from a holistic,
data-driven analysis of the Evanston Police Department.
Based in the City Manager's Office, the Administrative analyst will work collaboratively with the
other staff in the office, and: the Mayor, the Chief of Police, the Reimagining Public Safety
Committee Working Group Chairs and the Law Enforcement Action Partnership.
ESSENTIAL FUNCTIONS:
● Work with the chair to develop a workplan that will allow the committee and working
groups to effectively and efficiently discharge its responsibilities for the year
● Work with the chairs to develop agendas for meetings and assist in conducting effective
meetings
● Maintain a calendar of events and activities
● Schedule appointments and meetings for the Chairs
● Coordinates, identifies, contacts and confirms speakers and/or participants for
Reimagining Public Safety Committee and Working Group meetings.
● Performs research, conducts surveys and prepares statistical analysis to complete
projects as assigned by the Chairs
● Creates and develops newsletters, flyers and press releases;
● Prepares staff reports and project memos for the Chairs
● Provide thorough orientation for each new working group chair and assist in providing
orientation for new and continuing committee members
● Provide administrative support for the planning and execution of all committee and
working group meetings
● Draft committee meeting minutes for review and approval by the Chair
● Work with the chairs to ensure that the work of the committee/working group is carried
forth between meetings
● Serves as a liaison between the Reimagining Public Safety Committee members and the
community by providing customer service and assistance to community members with
questions, comments or complaints regarding the work of the Reimagining Public Safety
Committee;
● Represents the Reimagining Public Safety Committee at special events in times of
absence;
● Be thoroughly familiar with all aspects of the committee’s work, including the scope of
work, subjects under discussion, and City policies related to the committee’s work
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● Answer questions, offer suggestions, and raise questions, but always do so by working
through the chair.
KNOWLEDGE, SKILLS AND OTHER CHARACTERISTIC:
● Knowledgeable of City and Department policies and procedures, event planning
techniques and methods;
● Math calculations for budgeting purposes, desktop publishing, and quality conflict
resolutions techniques;
● Skilled in assessing and prioritizing multiple tasks, projects and demands, working with
multiple and conflicting deadlines to complete projects and assignments, in following and
providing oral and written instructions, and in establishing and maintaining positive and
productive working relationships with both internal and external customers;
● Ability to perform and train other employees on essential duties, effectively communicate
verbally and in writing with all levels of staff and public
● Proficient in the use of a personal computer hardware, electronic devices and MS Office
Suite and other industry related software packages.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENT:
Work is performed in an office environment. Work may require frequent standing, walking,
bending and lifting up to 10 pounds. Incumbents may be exposed to repetitive motion and vision
to monitor.
SUPERVISION:
The position will report to the City Manager's Office. Work is assigned through general goals
and objectives set by the Reimagining Public Safety Committee and overall City management.
The employee is responsible for prioritizing work tasks, and for identifying and utilizing the
appropriate resources to resolve a problem or situation and/or research and analyze specific
data. Performance is reviewed through observation, completion of projects, status reports,
conferences and meetings. Guidance is provided through the City code, departmental policies,
city operating practices and procedures, and other resources as applicable to the specific
project assigned. Work is evaluated at least annually, with respect to problem solving, customer
service, research and analytical skills, written and verbal communication skill, and performance
in accordance with this classification standard.
QUALIFICATIONS:
Any combination of formal education or professional experience that may lead to the
incumbent’s success AND three (3) years of experience performing administrative support
duties in a local government and/or structured business environment.
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Human Services Committee
From: Richard Eddington, Interim Police Chief
Subject: Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use of
No-Knock Warrants”
Date: October 24, 2022
Recommended Action:
Councilmember Reid requests that the Human Services Committee recommends that
Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use of No-Knock Warrants”,
be forwarded to the City Council for adoption.
Committee Action:
For Action
Summary:
Per Councilmember Reid's recommendation to codify the prohibition of "no -knock" warrants,
Ordinance 88-O-22 amends Section 9-1-4 of the City Code to add a new subsection 9-1-4-1
entitled “Use of No-Knock Warrants Prohibited” by the Evanston Police Department.
9-1-4-1. USE OF NO-KNOCK WARRANTS PROHIBITED.
The use of “no-knock” warrants by the Evanston Police Department is prohibited. Every search
warrant obtained by a member of the Evanston Police Department shall be served by a police
officer that is readily identifiable as a uniformed law enforcement officer and, further, the person
serving said warrant shall, prior to the execution of said warrant, provide audible notice of their
authority and purpose at such volume as may reasonably be expected to be heard by the
occupants of the place to be searched.
Legislative History:
Ordinance 88-O-22 was introduced on October 10, 2022.
Attachments:
Ordinance 88-O-22 “Prohibiting the Use of No-Knock Warrants”
H2.Page 312 of 325
1
88-O-22
AN ORDINANCE
Adding Subsection 9 -1-4 -1
“Prohibiting the Use of No -Knock Warrants”
WHEREAS, the Evanston City Council has determined it is in the best interest of
the City to periodically review the City Code and amend provisions to better reflect
current state law and the best interests of the City and its residents , and
WHEREAS, the Evanston City Council has determined it is in the best interest of
the City to amend Section 9-1-4 of the City Code to add a new subsection 9-1-4-1
entitled “Use of No-Knock Warrants Prohibited” by the Evanston Police Department.
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code 9-1-4, “Applicable Rules and Regulations ” of the
Evanston City Code is hereby amended by adding subsection 9-1-4-1 as follows:
9-1-4-1. USE OF NO-KNOCK WARRANTS PROHIBITED.
The use of “no-knock” warrants by the Evanston Police Department is
prohibited. Every search warrant obtained by a member of the Evanston
Police Department shall be served by a police officer that is readily
identifiable as a uniformed law enforcement officer and , further, the person
serving said warrant shall, prior to the execution of said warrant, provide
audible notice of their authority and purpose at such volume as may
reasonably be expected to be heard by the occupants of the place to be
searched.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
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2
88-O-22
SECTION 3: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
Introduced: ____________ , 2022
Adopted: ______________ , 2022
Attest:
________________________________
Stephanie Mendoza, City Clerk
Approved:
______________________, 2022
Daniel Biss, Mayor
Approved as to form:
________________________________
Corporation Counsel
Page 3 of 3
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Audrey Thompson, Parks & Recreation Director
Subject: Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code
amending the name of the Commission on Aging to the Commission on
Aging and Disabilities
Date: October 24, 2022
Recommended Action:
Staff and the Rules Committee request adoption of Ordinance 107-O-22, Amending Title 2,
Chapter 3 of the City Code, amending the name of the Commission on Aging to the
Commission on Aging and Disabilities.
Council Action:
For Action
Summary:
Currently, there is no board, commission, or committee appointed by the Mayor to represent
and participate in advocacy activities that will lead to changes in actual laws, policies, and
procedures that affect individuals with disabilities in the City of Evanston. Cha nges to this
Ordinance would allow individuals with disabilities, their care partners, and those who
specifically work with individuals with disabilities to have a voice and to be appointed by the
Mayor to participate in advocacy that will result in changes to policy and procedures throughout
the city.
Legislative History:
On November 26, 2012, the City of Evanston established the Americans with Disabilities Act
Advisory Board 111(Ordinance -O-as listed currently is This 12). a Board
dissolved/completed/inactive committee of the city. Currently, there is no specific board,
commission or committee appointed to advocate specifically for individuals with disabilities.
Ordinance 107-O-22 was reviewed at the October 3, 2022 Rules Committee and approved to
be sent to the City Council for adoption.
Ordinance 107-O-22 was introduced at the October 10, 2022 City Council meeting.
R1.Page 315 of 325
Attachments:
Ordinance 107-O-22
Page 2 of 7
R1.Page 316 of 325
10/3/2022
107-O-22
AN ORDINANCE
Amending Title 2, Chapter 3 of the City Code
amending the name of the Commission on Aging to the
Commission on Aging and Disabilities
WHEREAS, the Evanston City Council may create Boards,
Commissions and Committees to assist in the development of policy effecting
Evanston residents; and
WHEREAS, there exists a Commission on Aging, which is
designed to promote the welfare and betterment of the seniors of the City; and
WHEREAS, the ADA Advisory Board was dissolved; and
WHEREAS, the Evanston City Council finds it necessary to
promote equity and inclusion to of all its residents, to have a Board, Commission
or Committee have as a purpose the promotion and betterment of residents in
the City with disabilities; and
WHEREAS, the Evanston City Council, on recommendation of City
Staff, finds that the Commission on Aging is the best entity to achieve this goal.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: That section 2-3-1 of the Evanston City Code of 2012,
as amended, is hereby further amended to read as follows:
2-3-1. RATIONALE.
The purpose of a the Commission on Aging and Disabilities is to promote the welfare
and betterment of older adults and people with disabilities of the city City of Evanston.
Page 3 of 7
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107-O-22
~2~
The Commission on Aging and Disabilities is necessary to achieve the following
objectives:
(A) Insure that the aging older adults and people with disabilities population will
continue to be regarded as productive, responsible, contributing members of
society;
(B) Advocate for the retention of all rights, privileges, protections for seniors older
adults and people with disabilities;
(C) Assist seniors older adults and people with disabilities in the maintenance of
their dignity, self-respect and independence;
(D) Educate the community and enlist support and participation of all citizens
community members about those needs;
(E) Provide the opportunity for seniors older adults and people with disabilities to
express their desires and advance their causes; and
(F) Provide a voice to speak for that portion of the older adults and people with
disabilities aging population who are unable to advocate on their own behalf and
provide an organizational structure which can accomplish such ends.
SECTION 2: That section 2-3-2 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
2-3-2. ESTABLISHMENT; APPOINTMENTS AND QUALIFICATIONS.
The Commission on Aging and Disabilities is hereby created.
The Commission shall consist of nine (9) members appointed by the Mayor, with the
advice and consent of the City Council. At least one-third (1/3) of the Commission on
Aging and Disabilities shall be age sixty (60) or over. At least one-third (1/3) of the
commission shall be representative of individuals who self-identify as a person with a
disability. Eligible members include residents of the City and non-residents of the City
that are employed within the City limits, except members cannot be a paid staff member
of any City agency or organization serving seniors older adults and people with
disabilities. Subject to the foregoing limitations, the appointed Commissioners shall
possess, to the extent feasible, qualifications of leadership, desire and interest to work
with and for seniors older adults and people with disabilities, compassion, knowledge of
and experience with seniors older adults and people with disabilities and the ability to
offer solutions to the difficulties encountered in the aging process. The Commission
shall include representation of various socio-economic groups. It shall be the duty of the
Human Services Committee of the City Council to submit to the Mayor, at least sixty
(60) days prior to the expiration of terms, the names of one or more qualified persons
for each expected vacancy.
SECTION 3: That section 2-3-3 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
2-3-3. TERMS OF OFFICE, VACANCIES.
Page 4 of 7
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107-O-22
~3~
All appointees to the Commission on Aging and Disabilities shall serve for a term of
three (3) years or until their successors are appointed and confirmed. Members of the
Commission on Aging and Disabilities shall not serve for more than two (2) full terms,
and vacancies shall be filled for the remaining portion of a vacant term by the Mayor
after prior consultation with the Human Services Committee of the City Council and with
the advice and consent of said Council.
SECTION 4: That section 2-3-4 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
2-3-4. ADMINISTRATION.
The City Manager or his/her designee shall appoint appropriate city staff members to
the Commission on Aging and Disabilities to assist the Commission on Aging with its
duties and functions. It shall present to the City Council an annual report of its
objectives and accomplishments, and shall adopt rules for meetings, the transaction of
its business, and keep a record of its transactions, findings and determinations.
SECTION 5: That section 2-3-5 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
2-3-5. POWERS AND DUTIES.
In addition to providing services to seniors older adults and people with disabilities in the
community, the Commission on Aging and Disabilities is encouraged, where
appropriate, to utilize and involve the families, friends and neighbors of the seniors older
adults and people with disabilities who are being served. The Commission on Aging and
Disabilities shall be vested with the following powers and duties:
(A) Information and Referral.
1. To develop a resource file of services available to seniors older adults
and people with disabilities.
2. To answer all inquiries from, or on behalf of seniors older adults, people
with disabilities and other residents community members regarding issues
related to older adults and people with disabilities on senior issues.
3. To make referrals and to follow up on referrals.
4. To publicize programs or specialized services available for seniors older
adults and people with disabilities.
(B) Advocacy.
1. To provide advocacy and ombudsman services to aging citizens
community members, particularly those who are the isolated, the ill, or
persons with disabilities, where needed or when requested.
2. To advocate services for the rights of the aging population older adults
and people with disabilities.
3. To promote active participation of seniors older adults and people with
disabilities in programs addressing the needs and rights of older adults
and people with disabilities. the aging population.
Page 5 of 7
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107-O-22
~4~
4. To consider various funded programs for the needs of older adults and
people with disabilities. local aging residents’ needs.
5. To consider financial problems of older adults and people with
disabilities the aging population in relationship to the dignity, self-respect
and independence of that this group.
(C) Study, Evaluation, Planning and Recommendation.
1. To study and evaluate the needs of all seniors older adults and people
with disabilities, including those who are isolated.
2. To analyze existing services in relationship to these needs.
3. To recommend to service providers additions, changes or deletions in
services.
(D) Coordination and Consultation.
1. To coordinate services for seniors older adults and people with
disabilities provided by Federal, State, regional, local agencies and, in
addition, to cooperate with City departments.
2. To provide consultation and assistance to community groups
developing or delivering services for seniors older adults and people with
disabilities.
3. To develop various committees. One committee shall may be
concerned with long-term care facilities including, but not be limited to,
residents, owners, managers, and administrators. Other committees may
be concerned with advocacy related to dementia, disabilities, housing or
any concern presented by older adults and people with disabilities.
(E) Education.
1. To promote community education and disseminate information
regarding the problems, needs and status of senior older adults and
people with disabilities.
2. To educate the community about the various phases of the aging and
disabilities overall process.
(F) Long-Term Care Ombudsman Program.
1. Provide advocacy services through support of the Long Term Care
Ombudsman Program as prescribed by the Illinois Act on the Aging and
the Older Americans Act.
2. Increase awareness of residents’ rights and Ombudsman services by
building the Volunteer Ombudsman Program.
3. Complete site visits to long term care facilities and make
recommendations to the Long-Term Care Ombudsman Program regarding
problems/concerns.
a. Be familiar with resources and levels of care provided by each
type of long term care facility.
b. Utilize information gathered from site visits to educate Evanston
residents.
Page 6 of 7
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107-O-22
~5~
4. To refer matters and consult with the Long-Term Care Ombudsman
Program regarding the conditions of long-term care facilities.
5. To support ombudsman services with the protection and advocacy
system for individuals with developmental disabilities or mental illness who
are residing in long-term care facilities regardless of age.
Introduced:_________________, 2022
Adopted:___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza , City Clerk
Approved as to form:
_______________________________
Nicholas Cummings, Corporation Counsel
Page 7 of 7
R1.Page 321 of 325
Memorandum
To: Honorable Mayor and Members of the City Council
From: Sarah Flax, Interim Director of Community Development
CC: Luke Stowe, City Manager; David Stoneback, Deputy City Manager
Subject: Ordinance 109-O-22, Amending City Code Title 2, Chapter 6 "Social
Services Committee"
Date: October 24, 2022
Recommended Action:
Staff and the Rules Committee recommend adoption of Ordinance 109 -O-22, amending City
Code Title 2 Chapter 6 "Social Services Committee" to have recommendations from that
committee go directly to the City Council, making a more efficient, consistent, and transparent
process for funding social services programs.
CARP:
Vulnerable Populations
Council Action:
For Action
Summary:
The proposed change to Title 2 Chapter 6 of the City Code relating to the Social Services
Committee (SSC) is to have recommendations go directly to City Council. Currently, the SSC's
funding recommendations go to the Human Services Committee (HSC) and then to the City
Council, which extends the time to approve funding for social services programs substantially
and SSC for process approval residents. This services of provision the delays to
recommendations would be the same as that of the Housing and Co mmunity Development
Committee (HCDC) funding recommendations for housing and capital projects that primarily
benefit lower-income residents. HCDC is also composed of councilmembers and residents.
The Social Services Committee was formed in 2021 to consolidate the responsibilities of the
Housing and and Community Development Act Committee, Housing Homelessness
Commission, and Mental Health Board for developing recommendations on how City-controlled
funding, both federal and local, is allocated to external agencies for social services that benefit
lower-income residents primarily. Federal sources include the Community Development Block
Grant Public Services category (CDBG-PS) and Emergency Solutions Grant (ESG). Local
funding is from the City's Human Services Fund. This simplified and streamlined a fragmented
R2.Page 322 of 325
system difficult for residents and stakeholders to follow. It also reduced the staff time needed
to manage the grant allocation process and grant management, monitoring, and compliance.
Legislative History:
City Council approved Ordinance 70-O-21 at its meeting on June 14 2021.
Ordinance 109-O-22 was reviewed at the October 3, 2022 Rules Committee and approved to
be sent to the City Council for adoption.
Ordinance 109-O-22 was introduced at the October 10, 2022 City Council meeting.
Attachments:
109-O-22 Amending 2-6 Social Services Committee
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10/03/2022
109-O-22
AN ORDINANCE
Amending City Code Title 2, Chapter 6 “Social Services Committee ”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Title 2, Chapter 6 “Social Services Committee” of the
Evanston City Code of 2012, as amended, is hereby further amended and revised as
follows:
2-6-1. PURPOSE.
The City Council establishes a Social Services Committee ("Committee") to act in an
advisory capacity to the City Council on matters that relate to needed social services
and the use of federal Community Development Block Grant funding Public Services
("CDBG-PS") and Emergency Solutions Grant ("ESG") funds, and City Human
Services Funds ("HSF") and any other funding source that City Council deems
appropriate to address primarily the needs of Evanston's low and moderate residents.
The Committee is responsible for recommending funding for services and programs
that address a broad range of needs including, but not limited to: case management
services; mental and physical health care; substance abuse treatment; childcare and
out of school programs; job training and placement; legal services; access to healthy
food; outreach and drop-in services for homeless persons, homeless shelter
operations, domestic violence services; rent assistance and homeless prevention
services; and transportation services. Recommendati ons of the Committee will go to
the Human Services Committee and then to the City Council, as with its predecessor,
the Mental Health Board.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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109-O-22
~2~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidenc e as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
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