HomeMy WebLinkAbout02.13.23
AMENDED AGENDA
City Council
Monday, February 13, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:30 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 6:15pm
City Council convenes at 7:30pm or the conclusion of Planning & Development Committee
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Page
(I) ROLL CALL - COUNCILMEMBER REID
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Evanston Own It Annual Donation
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
I Love my Librarian Award
(IV) COMMUNICATIONS: CITY CLERK
Page 1 of 601
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their name and the agenda item or non-agenda topic to be addressed on a
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers do not respond during Public Comment. Public Comment is
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusi ve language, or
engages in any other disorderly conduct which disrupts, disturbs or otherwise
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Pub lic
comments are requested to be made with these guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2,
“Lodging Establishments” of the City Code
Approve Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2,
“Lodging Establishments” of the City Code.
For Introduction
Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2, “Lodging
Establishments” of the City Code
20 - 32
SP2.
Discussion Regarding the Use of 2603 Sheridan Road, Commonly
Known As Harley Clarke Mansion.
Staff asks the City Council to discuss and give direction regarding the
use of 2603 Sheridan Road, commonly known as Harley Clarke
Mansion.
For Discussion
Discussion Regarding the Use of 2603 Sheridan Road, Commonly
Known As Harley Clarke Mansion.
33 - 47
Page 2 of 601
SP3.
Ordinance 13-O-23, Amending Portions of Title 9, Chapter 5,
“General Offenses” of the City Code
Staff recommends City Council adoption of Ordinance 13-O-23,
Amending Title 9, Chapter 5 "General Offenses" of the City Code, as
amended during the January 23, 2023, City Council meeting.
For Action
Ordinance 13-O-23, Amending Portions of Title 9, Chapter 5, “General
Offenses” of the City Code
48 - 54
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
M1.
Approval of the Minutes of the Regular City Council meeting of
January 23, 2023 and the Special City Council meeting of January
14, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of January 23, 2023 and the Special City Council
meeting of January 14, 2023
For Action
Approval of the Minutes of the Regular City Council meeting of January
23, 2023 and the Special City Council meeting of January 14, 2023
55 - 69
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of January 2, 2023, through January 15, 2023, in the
amount of $3,060,616.03 and January 16, 2023, through January 29,
2023, in the amount of $3,180,747.97 and the Bills List for February 14,
2023, FY 2022, in the amount of $1,700,143.19, and the Bills List
February 14, 2023, FY 2023 in the amount of $3,985,290.29 and credit
card activity for the period ending December 26, 2022, in the amount of
$256,244.56.
For Action
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
70 - 129
Page 3 of 601
A2.
Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending December 26, 2022,
in the amount of $9,443.28.
For Action
Approval of BMO Harris Amazon Credit Card Activity
130 - 132
A3.
Approval of a Contract with Hunden Strategic Partners to Provide
an Independent Ryan Field Rebuild Economic Impact Study
Staff recommends City Council authorize the City Manager to execute a
contract with Hunden Strategic Partners to complete a Ryan Field
Rebuild Economic Impact Study. Hunden will seek a full waiver of the
MWEBE participation goal requirement. Awarding a contract without a
formal bidding process requires a 2/3 vote of the Councilmembers.
The fee, in an amount not to exceed $98,000, would be paid from a
contingency account in the City Manager's budget, 100.15.1525.68205,
which has a budget allocation of $150,000, all of which is remaining.
For Action
Approval of a Contract with Hunden Strategic Partners to Provide an
Independent Ryan Field Rebuild Economic Impact Study
133 - 189
A4.
Approval of Contract Award to Wreckcon Specs, LLC for Property
Demolition Services
Staff recommends the City Council authorize the City Manager to
execute an agreement with Wreckcon Specs LLC (2115 Wesley
Avenue, Evanston, IL 60201) in the amount of $207,000 for Demolition
or Deconstruction Services of the Emerson/Jackson Site (Bid No. 22-63)
West Evanston Tax Increment Financing (TIF) 335.99.5870.65515
(Other Improvements). The subject property is within the Five-Fifths TIF.
Staff recommends porting funds from the West Evanston TIF to the
Five-Fifths TIF. Staff recommends porting the funds back to the West
Evanston TIF when the increment is collected into the Five-Fifths TIF in
2023.
For Action
Approval of Contract Award to Wreckcon Specs, LLC for Property
Demolition Services
190 - 286
Page 4 of 601
A5.
Approval of Sole Source Agreement with Kathryn Dolan for
Gymnastic Instruction at the Chandler-Newberger Center
Staff recommends that the City Manager be authorized to execute a sole
source agreement with Kathryn Dolan (4816 N Avers Avenue, Apt. 3E
Chicago, IL 60625 ) for the City of Evanston Gymnastics Program run by
the Chandler-Newberger Community Center. The agreement term is
January 1, 2023, through December 31, 2023. Requires two-thirds (2/3)
vote of the Council members.
Revenue from program registrations is deposited into the General Fund
Account, Chandler-Newberger Center Business Unit 100.30.3035.53565.
Instructional expenses are paid from Chandler-Newberger Business Unit
100.30.3035.62505. For 2023, the staff is projecting $160,000 in revenues
and approximately $105,000 in expenses. Compensation for the vendor is
based on the following percentages of resident rate revenues collected
from program registrations:
For Action
Approval of Sole Source Agreement with Kathryn Dolan for Gymnastic
Instruction at the Chandler-Newberger Center
287 - 297
Page 5 of 601
A6.
Approval of Sole Source Agreement with Carl Rosenthal for
Fitness Class Instruction at the Levy Senior Center
Staff recommends City Council authorize the City Manager to execute a
sole source agreement with Carl Rosenthal (1326 Gordon Terr,
Deerfield, IL 60115) for fitness class instruction at the Levy Senior
Center. The agreement term is January 1, 2023, through December 31,
2023. Requires two-thirds (2/3) vote of the Council members.
Revenue from program registrations is deposited into the General Fund
Account, Levy Senior Center Business Unit 100.30.3055.53565, and
instructional expenses are paid from Levy Senior Center Business Unit
100.30.3055.62505 which has a $154,000 budgeted allocation.
Compensation for the vendor is based on the following amount of
revenue collected:
Program(s) Vendor Revenue City
Revenue
Fitness Classes 70%
30%
For 2023, with increased class fees, the staff is projecting $45,000 in
revenues and approximately $32,000 in expenses. For 2022, revenue
for Carl’s classes was approximately $43,000, and expenses were
approximately $30,000.
For Action
Approval of Sole Source Agreement with Carl Rosenthal for Fitness
Class Instruction at the Levy Senior Center
298 - 308
Page 6 of 601
A7.
Approval of Sole Source Contract with Marla Lampert for Fitness
Instruction at the Levy Senior Center
Staff recommends City Council authorize the City Manager to execute a
sole source agreement with Marla Lampert (6431 N Kimball,
Lincolnwood, IL 60712) for fitness class instruction at the Levy Senior
Center. The agreement term is January 1, 2023, through December 31,
2023. Requires two-thirds (2/3) vote of the Council members.
Revenue from program registrations is deposited into the General Fund
Account, Levy Senior Center Business Unit 100.30.3055.53565, and
instructional expenses are paid from Levy Senior Center Business Unit
100.30.3055.62505 which has a $154,000 budgeted allo cation.
Compensation for the vendor is based on the following amount of
revenue collected:
Program(s) Vendor Revenue City
Revenue
Fitness Classes 60%
40%
For 2023, with increased class fees, the staff is projecting $40,000 in
revenues and approximately $25,000 in expenses. For 2022, revenue
for Marla’s classes was approximately $38,000, and expenses were
approximately $23,000.
For Action
Approval of Sole Source Contract with Marla Lampert for Fitness
Instruction at the Levy Senior Center
309 - 324
Page 7 of 601
A8.
Approval of a Three-Year Contract with G & L Contractors for the
Purchase of Granular Materials
Staff recommends the City Council rescind its prior action of November
14, 2022, authorizing the City Manager to execute a contract for the
2023 Granular Materials Purchase to G&M Trucking and, instead,
authorize the City Manager to execute a three-year contract with G & L
Contractors (7401 North St. Louis Ave., Skokie, IL 60076) for the
purchase of granular material in the amount of $150,000.
Funding for FY 2023 includes $25,000 from Water Fund (Account
510.40.4540.65055), which has a 2023 budget of $150,000, and
$25,000 from Sewer Fund (Account 515.40.4530.65055), which has a
2023 budget of $53,000. Funding for the subsequent years will have to
be budgeted, as is typically done annually, with an estimated amount of
$50,000 per year.
For Action
Approval of the FY 2023 Granular Materials Purchase through a
MPIContract with G & L Contractors
325 - 328
A9.
Approval of Contract Award with Garland/DBS for 2023 Water Plant
Roof Improvements
Staff recommends the City Council authorize the City Manager to
execute an agreement with Garland/DBS (3800 East 91st Street,
Cleveland, OH 44105) for 2023 Water Plant Roof Improvements in the
amount of $997,205.00.
Funding is provided from the Water Fund (Account 513.71.7330.65515 -
723008), which has an approved FY 2023 budget of $1,000,000, all of
which is remaining.
For Action
Approval of Contract Award with Garland/DBS for 2023 Water Plant
Roof Improvements
329 - 333
Page 8 of 601
A10.
Approval of Single Source Purchase of Beyond Trust Privileged
Remote Access and Password Safe
Staff recommends City Council approval for the single source purchase
of Beyond Trust Privileged Remote Access and Password Safe from
SHI International Corp (located at 290 Davidson Avenue, Somerset, NJ
08873) in the amount of $130,489.84. This purchase is a three year
agreement covering the period of 2023 -02 through 2026-01 with a Year
1 (FY 2023) expense of $130,489.84, Year 2 (FY 2024) expense of
$90,163.02, and Year 3 (FY 2025) expense of $90,163.02. The total
cost of the three year commitment is $310,815.88. This single source
purchase is making use of the State of Illinois Beyond Trust/SHI
purchasing contract #CMT2592800.
This expense will be charged to IT account 100.19.1932.62340 (IT
Computer Software) which has a FY 2023 budgeted amount of
$1,420,000.00 and a year-to-date balance of $0.00.
For Action
A11.
Approval of Sole Source Purchase of Dell Data Domain DD6400
Backup Appliance
Staff recommends City Council approval for the sole source purchase of
a Dell PowerProtect Data Domain DD6400 backup appliance from Dell
Technologies (1 Dell Way, Round Rock, TX 78682) in the amount of
$58,367.45. This sole source purchase is through the M HEC master
purchasing agreement using Contract Code C000000979569 and
customer agreement #MHEC-04152022. A sole-source purchase
requires 2/3 vote of the Councilmembers.
This expense will be charged to IT account 100.19.1932.62340 (IT
Computer Software) which has a FY 2023 budgeted amount of
$1,420,000.00 and a year-to-date balance of $1,420,000.00.
For Action
Approval of Sole Source Purchase of Dell Data Domain DD6400 Backup
Appliance
334 - 339
Page 9 of 601
A12.
Approval of a Sole-Source Contract with Data Transfer Solutions,
LLC for the FY 2023 VueWorks Asset Management System Annual
Maintenance and Hosting Services
Staff recommends City Council authorize the City Manager to execute a
sole-source agreement with Data Transfer Solutions, LLC (3680 Avalon
Park Blvd. E, Suite 200, Orlando FL. 32828) for the period of February
1, 2023, to January 31, 2024, to provide annual maintenance and
hosting services in the not-to-exceed amount of $32,000.00. A sole-
source purchase requires 2/3 vote of the Councilmembers.
Funding is provided by the Water Production Bureau, Water Other
Operations Business Unit (Account 510.40.4225.62340), which has an
approved FY 2023 Budget of $254,000 and a YTD balance of $251,280.
For Action
Approval of a Sole-Source Contract with Data Transfer Solutions, LLC
for the FY 2023 VueWorks Asset Management System Annual
Maintenance and Hosting Services
340 - 342
A13.
Approval of Contract Award with Ozinga Ready Mix for Purchase of
Concrete
Staff recommends City Council authorize the City Manager to execute a
one-year contract with Ozinga Ready Mix (2525 Oakton Street,
Evanston, IL 60202) for the purchase of redi-mix concrete in the amount
of $80,000.
Funding for this purchase will be provided by three separate accounts
as follows: General Fund (Account 100.40.4510.65055) in the amount of
$17,000, with an available FY23 budget of $62,000; Water Fund
(Account 510.40.4540.65051) in the amount of $50,000, with an
available FY23 budget of $60,000; Sewer Fund (Account
515.40.4530.65051) in the amount of $13,000, with an available FY23
budget of $18,000.
For Action
Approval of Contract Award with Ozinga Ready Mix for Purchase of
Concrete
343 - 351
Page 10 of 601
A14.
Approval of Sole Source Purchase of Beachfront Radio Equipment
from Chicago Communication LLC.
Staff recommends approval of the Sole Source purchase of Beachfront
Radio Equipment from Chicago Communication, LLC (200 Spangler
Ave, Elmhurst, IL 60126) for $39,487.67. The Sole Source purchase is
needed for compatibility with the current emergency communications
infrastructure. A Sole Source purchase requires a 2/3 vote of the
Councilmembers.
Emergency Telephone (911) System Fund account 205.22.5150.65515
which has $450,000 budgeted for FY2023 and $445,768 remaining
YTD.
For Action
Approval of Sole Source Purchase of Beachfront Radio Equipment from
Chicago Communication LLC.
352 - 359
A15.
Approval of a Change Order No. 1 for the Purchase of Vehicle #449,
2023 Microbird DS Series Bus, for Parks & Recreation Department
Staff recommends the City Council authorize the City Manager to sign
Change Order No. 1, pertaining to the purchase of a 2021 Microbird DS
Series Bus for use by the Parks & Recreation Department from Central
State Bus Sales, Inc. (30 Baseline Road, Oswego, IL 60543). Central
State Bus Sales has informed the City of a cost increase for the
purchase of the 2023 Microbird DS Series Bus. The new cost will be
$112,650.00, or a $26,850 increase from the original approved quote.
The change order will be funded from the 2023 Equipment Replacement
Fund (Account 601.19.7780.65550) with an estimated FY 2023 budget
of $2,700,000 and an unencumbered balance of $2,168,002.49. Please
note the initial approval was to be funded out of the same FY22 account,
and the money held for this original purchase remains in the fund
balance.
For Action
Approval of a Change Order No. 1 for the Purchase of Vehicle #449,
2023 Microbird DS Series Bus, for Parks & Recreation Department
360 - 363
Page 11 of 601
A16.
Resolution 12-R-23, Authorizing the City Manager to Execute a
Memorandum of Understanding with the Evanston Environmental
Association
Staff recommends the City Council adopt Resolution 12-R-23,
Authorizing the City Manager to Execute a Memorandum of
Understanding with the Evanston Environmental Association.
For Action
Resolution 12-R-23, Authorizing the City Manager to Execute a
Memorandum of Understanding with the Evanston Environmental
Association
364 - 374
A17.
Approval of a Contract Award with Christopher B. Burke
Engineering Ltd. for the Ladd Arboretum Canoe Launch Project
(RFP No. 22-42)
Staff recommends that City Council authorize the City Manager to
execute a contract with Christopher B. Burke Engineering Ltd. (820
Davis Street, Suite 520, Evanston, Illinois 60201) for engineering
services for the Ladd Arboretum Canoe Launch Project (RFP No. 22 -42)
in the amount of $125,498.
Funding will be provided from the Capital Improvement Program 2021
General Obligation Bonds in the amount of $62,749, and from a private
donation from the Evanston Environmental Association in the amount of
$62,749. A detailed financial analysis is included in the attached memo.
For Action
Approval of a Contract Award with Christopher B. Burke Engineering
Ltd. for the Ladd Arboretum Canoe Launch Project (RFP No. 22-42)
375 - 378
Page 12 of 601
A18.
Resolution 10-R-23, Authorizing the City Manager to Sign
Notifications of Grant Awards To Fund and Operate a Congregate
Senior Meal Program at the Levy Senior Center and Fleetwood-
Jourdain Community Center
Staff recommends City Council adoption of Resolution 10-R-23
authorizing the City Manager to sign a notification of grant awards to
fund and operate a congregate senior meal program at the Levy Senior
Center and Fleetwood-Jourdain Community Center.
Funding for this program is budgeted in various line items in the
Fleetwood-Jourdain Business Unit 100.30.3040 and Levy Center
Business Unit 100.30.3055. Overall budgeted expenses for the 2022 -
2023 program, including staff salaries, Social Security, Medicare,
advertising, program supplies, and food costs, are projected at $87,696.
For Action
Resolution10-R-23, Authorizing the City Manager to Sign Notifications of
Grant Awards To Fund and Operate a Congregate Senior Meal Program
379 - 385
A19.
Resolution 13-R-23 Authorizing the City Manager to Execute
Memoranda of Understanding Between the City of Evanston, the
Illinois Fraternal Order of Police, and the Evanston Police
Sergeants Association Affiliated with the Illinois Fraternal Order of
Police Labor Council
Staff recommends City Council adoption of Resolution 13 -R-23,
authorizing the City Manager to execute a memorandum of
understanding between the City of Evanston, the Illinois Fraternal Order
of Police, and the Evanston Police Sergeants Association affiliated with
the Illinois Fraternal Order of Police Labor Council.
For Action
Resolution 13-R-23 Authorizing the City Manager to Execute
Memoranda of Understanding Between the City of Evanston, the Illinois
Fraternal Order of Police Labor Council
386 - 414
Page 13 of 601
A20.
Resolution 15-R-23, Authorizing the City Manager to Execute a
Contract With NIPSTA and Appoint the Director of Public Works
and Public Services Bureau Chief to serve as the City’s Delegate
and Alternate Delegate, Respectively, on the NIPSTA Board of
Directors
Staff recommends City Council adoption of Resolution 15-R-23,
Authorizing the City Manager to Execute a Contract With NIPSTA and
Appoint the Director of Public Works and Public Services Bureau Chief
to serve as the City’s Delegate and Alternate Delegate, respectively, on
the NIPSTA Board of Directors.
The annual membership fee is $5,000, which will be provided by the
General Fund, Public Works Agency Administration (Account
100.40.4105.62295), with a 2023 budget of $10,000, all of which
remains.
For Action
Resolution 15-R-23, Authorizing the City Manager to Execute a Contract
With NIPSTA
415 - 444
A21.
Resolution 16-R-23, Approving the Release of Closed Session
Minutes
Staff recommends City Council adopt Resolution 16-R-23, releasing the
closed session minutes listed on Exhibit A to the Resolution.
For Action
Resolution 16-R-23, Approving the Release of Closed Session Minutes
445 - 448
Page 14 of 601
A22.
Resolution 17-R-23, Authorizing the City Manager to Submit an
Application for Grant Funds from the Chicago Metropolitan Agency
for Planning for the Church Street Pedestrian and Bicycle
Improvements Project
Staff recommends City Council adoption of Resolution 17-R-23,
Authorizing the City Manager to Submit an Application for Grant Funds
from the Chicago Metropolitan Agency for Planning for the Church
Street Pedestrian and Bicycle Improvements Project.
The Chicago Metropolitan Agency for Planning (CMAP) grant
application would fund up to 80 percent of eligible construction costs.
The total estimated project cost, including construction and construction
engineering services, is $5,800,000. The total grant funding, if awarded,
would be $4,640,000, and the City’s share would be $1,160,000. This
matching funding will need to be budgeted in the FY 2025 and FY 2026
Capital Improvements Fund or other grant funding sources.
For Action
Resolution 17-R-23, Authorizing the City Manager to Submit an
Application for Grant Funds from the Chicago Metropolitan Agency
449 - 452
A23.
Ordinance 12-O-23, Amending City Code Section 10-11-10,
“Schedule X- Limited Parking”
Councilmember Kelly and staff recommend the City Council adopt
Ordinance 12-O-23, Amending City Code Section 10-11-10,“Schedule
X- Limited Parking”. This ordinance would add the four residences in
the 1500 block of Forest Avenue to Residential Parking District B.
For Introduction
Ordinance 12-O-23, Amending City Code Section 10-11-10, “Schedule
X- Limited Parking”
453 - 456
Page 15 of 601
A24.
Ordinance 16-O-23, Authorizing the City Manager to Execute
Documents Related to Funding of the 1909 Intake Replacement
Project from the Illinois Environmental Protection Agency Public
Water Supply Loan Program
Staff recommends City Council adoption of 16 -O-23, Authorizing the
City Manager to Execute Documents Related to Funding of th e 1909
Intake Replacement Project from the Illinois Environmental Protection
Agency (IEPA) Public Water Supply Loan Program (PWSLP). City
Manager requests suspension of the City Council Rule to allow
introduction and action on this ordinance.
Funding for the 1909 Intake Replacement Project from the IEPA PWSLP
was authorized as Ordinance 70-O-22 by City Council on July 11, 2022.
The debt service will be paid from the Water Fund.
For Introduction and Action
Ordinance 16-O-23, Authorizing the City Manager to Execute
Documents Related to Funding of the 1909 Inta ke Replacement Project
from the IEPA
457 - 462
A25.
Ordinance 17-O-23, Amending City Code 7-11-6, “Regulations on
City Beaches” to prohibit tampering with life rings
Staff recommends the City Council adoption of Ordinance 17 -O-23,
Amending City Code 7-11-6, “Regulations on City Beaches,” to prohibit
tampering with Life Rings.
Funding for life rings was from the General Fund – Beaches/Safety
Equipment (100.30.3080.65090) at a cost of $1,252.86.
For Introduction
Ordinance 17-O-23, Amending City Code 7-11-6, “Regulations on City
Beaches” to prohibit tampering with life rings
463 - 466
Page 16 of 601
(IX) CONSENT AGENDA - SOCIAL SERVICES COMMITTEE
SS1.
Approval of FY2023 Public Services Funding Allocations, including
Case Management, Safety Net, and Support Services
The Social Services Committee recommends that the City Council
approve the FY2023 funding allocations for Case Management, Safety
Net, and Support Services for Evanston residents with the greatest
needs and barriers to accessing services.
The total estimated available funding for public services in FY 2023 is
$983,873. Funding is provided from:
• $247,500 in estimated 2023 CDBG Entitlement, account number
215.21.5240.56001
• $736,373 from the Human Services Fund budgeted in 2023,
account number 176.24.4651.65546
For Action
Approval of FY2023 Public Services Funding Allocations, including Case
Management, Safety Net, and Support Services
467 - 473
(X) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE
ED1.
Approval of a contract with Glantz Design to provide website
development and logo design services for the Legacy Business
Program (RFP 22-59)
The Economic Development Committee recommends the City Council
authorize the City Manager to execute an agreement with Glantz
Design, (1881 Oak Ave Suite 300, Evanston, IL 60201), to provide
website development and logo design services for the Legacy Business
Program in the amount of $47,300.
Funding is provided by the Legacy Business Program (Account
100.15.5300.62658), which has an approved FY 2023 budget of
$100,000.00, all of which is remaining.
For Action
Approval of a contract with Glantz Design to provide website
development and logo design services for the Legacy Business Program
(RFP 22-59)
474 - 596
Page 17 of 601
ED2.
Approval to allocate ARPA funds for the eMerge Workforce
Initiative
Staff recommends the City Council approve $58,100 from the American
Rescue Plan Act (ARPA) for the proposed Mather’s eMerge program.
This funding will match an investment proposed by Mather, Evanston.
Staff recommends an allocation of $58,100 through the ARPA category
defined by the U.S. Treasury in the Coronavirus Local Fiscal Recovery
Funds (CLFRF) Final Rule for eligibility, and reporting is Negative
Economic Impacts 2.7 Job Training Assistance (Sectoral job-training).
For Action
Approval to allocate ARPA funds for the eMerge Workforce Initiative
597 - 599
(XI) APPOINTMENTS
AP1.
Approval of Appointments and Reappointment to Boards,
Commissions, and Committees.
The Mayor recommends City Council approval of the appointments and
reappointment of the following members to the vacancies on Boards,
Commissions, and Committees. Murphy Donald Monroe, Katie Fasullo,
Mark Karlin and Cherie Lockett to the Commission on Aging &
Disabilities; Hilda Morales and Molly Malone to Equity & Empowerment
Commission; Arikpo Dada to the Library Board; Rachel Williams to the
M/W/EBE Committee; Bradley Gottloeb to the Public Safety Civil
Service Commission; and reappointment of Terry Soto to the Library
Board.
For Action
Approval of Appointments and Reappointment to Boards, Commissions,
and Committees
600 - 601
(XII) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
Page 18 of 601
(XV) UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
2/14/2023 5:00PM Finance and Budget Committee
2/15/2023 6:00PM Participatory Budgeting Leadership Committee
2/15/2023 6:00PM M/W/EBE Development Committee (Virtual)
2/15/2023 7:00PM Preservation Commission
2/16/2023 6:00PM Parks and Recreation Board
2/21/2023 6:30PM Northwestern University-City Committee
2/22/2023 6:00PM Economic Development Committee
2/22/2023 7:00PM Land Use Commission
2/23/2023 8:30AM Referrals Committee
Page 19 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
From: Sarah Flax, Interim Director of Community Development
CC: Elizabeth Williams, Planning & Zoning Manager, Alexandra Ruggie,
Deputy City Attorney
Subject: Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2, “Lodging
Establishments” of the City Code
Date: February 13, 2023
Recommended Action:
Approve Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2, “Lodging Establishments”
of the City Code.
CARP:
N/A
Council Action:
For Introduction
Summary:
The City of Evanston currently issues licenses for various types of lodging establishments
located throughout the community, including rooming houses. The current requirements found
in City Code Title 2, Chapter 5, “Lodging Establishments,” were last updated in 2012. Over time
the operation and type of lodging establishments permitted by the zoning code have changed.
For example, the current requirements do not consider the operations of the various types of
shared housing currently allowed by the City’s Zoning Ordinance, such as hotels, dorms, and
apartment hotels. Updating the existing lodging establishment license requirements is intended
to ensure adequate operational, health, and safety standards are maintained f or the well-being
of residents of facilities that fall under the definition of shared housing.
The proposed updates do not change the:
• type of land uses currently allowed within each zoning district.
• occupancy levels or definitions of family in the zoning code.
• required process for reviewing proposed uses within each zoning district (for example,
permitted uses, administrative review uses, and special uses).
SP1.Page 20 of 601
• building code requirements, property maintenance requirements, or other City policies
and regulations.
The proposed updates are intended to:
• clarify that all forms of shared housing situations (rooming houses, boarding houses,
dorms, etc.) currently allowed by zoning must obtain a license and be inspected
annually.
• ensure the operations of facilities protect the health, safety, and welfare of occupants.
• allow for oversight that can address site and operator-specific concerns to mitigate
potential issues or negative impacts.
• provide a mechanism to proactively address issues that arise and the ability to revoke
licenses for non-compliance, if necessary.
• establish a framework the City of Evanston can build upon as new and innovative trends
in housing emerge (see discussion below on cohousing in the Chicagoland area and
nationally).
City staff reviewed the current City Code, Title 5, Chapter 2, “Lodging Establishments,” and
below is a brief summary of the proposed changes/requirements:
• A new definition was added to create consistency with City Code, Title 6, “Zoning.”
• A requirement to comply with the City’s Clean Air Act.
• A statement indicating how many people will occupy the space to ensure compliance
with zoning & property standards codes.
• A requirement to annually provide a floor plan with room size measurements to ensure
occupancy is consistent with existing property standard requirements.
• Annual license renewal and inspections.
• An operational agreement requirement.
• Outlines a process for the City Manager or designee to deny or revoke a license to
operate based on life safety violations or persistent issues that negatively impact the
health and well-being of residents, staff, and the community at large.
• Establishes a length of time to cure violations.
• Establishes a license fee of $500 per year.
• Establishes penalties for non-compliance up to a maximum of $750 per offense as well
as revocation of the license.
These changes will create stronger opportunities for routine inspections, engagement,
education, and enforcement and provide the City an o verall insight into facilities required to
obtain a license to assure the public health, safety, and welfare of Evanston community
members.
Background and Future of Shared Housing
The key to this proposed change from a Lodging Establishment License to a Shared Housing
Provider License is that it shifts the focus to the diverse operations associated with the various
land uses currently permitted within the City of Evanston. This update creates a more effective
way to evaluate and regulate different operations and living arrangements that address both
longstanding and new needs, while also providing clarity to City staff for proper regulation and
enforcement. The proposed licensing structure also establishes a foundation for the City of
Evanston to adapt to changing societal and emergency situations.
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For example, cohousing is a type of shared housing, and is commonly defined as “a
cooperative living arrangement in which people build a cluster of single -family homes around
a common building for shared meals, child care, guest rooms, etc.” Cohousing typically features
a cluster of houses with a central common building that is utilized for social interaction. The
Cohousing Association of the United States believes:
Cohousing is a collaborative way of living that fosters connectedness, increases social
capital for residents, and creates opportunities for more conscious use of social, natural and
man-made resources.
Cohousing is a more sustainable and cost -effective way of living since it relies on shared
spaces and reduced (but not eliminated) private space. The shared collaborative space
typically includes a common building and outdoor area that together include a large kitchen,
dining room, laundry facilities, recreational areas, gardens, child play areas, parking, etc.
Neighbors use these amenities and spaces to interact collaboratively as they play together,
cook for one another, share tools, and socialize. Common property is managed and maintained
by opportunities more foproviding members, community even relationships. growing r
Cohousing is intentionally designed with ample common spaces to promote community and
inclusion.
Multigenerational cohousing is by far the most common approach. Extended multigenerational
families that live via cohousing result in benefits for all ages. Those at different stages of life
tend to have different needs and abilities to help one another. For example, a senior who is no
longer able to drive may be the perfect person to provide childcare within the cohousing space
for other family members who, in lieu, pick up groceries and run errands for both households,
or even provide cooked meals for the senior. This type of cohousing can result in extremely
positive outcomes by establishing an intentional community that improves outcomes for all.
Intentional cohousing is a newer initiative to the Chicagoland area. Oak Park Commons
is community cohousing intergenerational first Illinois' co-op. The planning, is group
constructing and opening the doors to a 24-family building in Oak Park that features shared
common spaces to foster social interaction among residents and a building that promotes
energy conservation practices and environmental sustainability. The overall objective of Oak
Park Commons is to establish a solid foundation of kind, community-minded families that build
strength in an intentional community that results in better outcomes for all participants, both
economically and socially. A similar cohousing initiative that is successfully moving forward to
establish a cohousing community is New Chicago CoHousing, which was established in 2019
and is still seeking members.
Cohousing initiatives are a newer trend for the Chicagoland area that are encouraging societal
values including economics and lower housing costs, increased social interaction, shared
childcare and elderly-care responsibilities, and greater opportunity for intergenerational
interaction that promotes well-being and improves outcomes for individuals. Evanston should
be prepared for the various types of cohousing that are becoming popular while also ensuring
appropriate regulation and oversight via an updated Shared Housing Provider License a nd
required Operating Agreements.
Attachments:
Ordinance 4-O-23
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01/23/2023
4-O-23
AN ORDINANCE
Amending Portions of Title 5, Chapter 2, “Lodging Establishments” of
the City Code
WHEREAS, the City of Evanston seeks to update its Lodging
Establishment license to be more applicable to modern times and to create a Shared
Housing Provider license in its place; and
WHEREAS, the Shared Housing Provider license requires all shared
housing to provide the City with an operating agreement to ensure the safety of all
residents and community members; and
WHEREAS, the Shared Housing Provider license will be applicable to
many types of shared housing situations throughout the City to ensure the safety of all
residents and community members,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Title 5, Chapter 2, “Lodging Establishments”; of
the Evanston City Code of 2012, as amended, is hereby amended to read as follows:
CHAPTER 2 – LODGING ESTABLISHMENTS
5-2-1. APPLICABILITY OF PROVISIONS.
This Chapter shall apply to any building, structure or portion thereof which is
equipped to provide for compensation lodging rooms or rooming units to three (3) or
more persons unrelated to the owner or operator of the building or structure. This shall
include, but not be limited to, the following: apartment hotel, boarding house, dormitory,
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fraternity, furnished rooming house, hotel, lodging house, private club, retirement hotel,
rooming house or sorority.
For the purpose of this Chapter, rooming units and lodging rooms are defined in Section
6-18-3 of the Evanston Zoning Code.
5-2-2. LICENSE REQUIRED.
No house, building or accessory structure hereafter constructed or erected in the
City shall be used as set forth in Section 1 of this Chapter, and no house, building or
accessory structure heretofore erected and not now used for such purpose, or any
building, house, structure or portion thereof which is now used or intended to be used or
occupied for such purposes shall be converted into, used as or leased as set forth in
Section 1 of this Chapter, unless such building and every part thereof is licensed
pursuant to the requirements of this Chapter and conforms to such other requirements
of the building, zoning, housing, fire prevention and health ordinances of the City (Title
4, Chapter 2; Title 6; Title 5, Chapter 1; Title 4, Chapter 4; and Title 8, respectively, of
this Code) as may apply.
5-2-3. LICENSE REQUIRED; QUALIFICATIONS LICENSE TERM.
Any license issued pursuant to the terms of this Chapter shall expire on December
31 of each year and such license shall not be transferable (see Title 3, Chapter 1 of this
Code).
5-2-4. APPLICATION PROCEDURE.
(A)Contents of Application: A written application for the license required upon forms
furnished by the City Manager or his/her designee shall be filed with said person on
or before November 1 of each year and shall accurately state:
1. The full name and address of the applicant and the person in whose name
such license is to be issued;
2. The full name and address of the owner of the building and premises where
such use is proposed to be carried on;
3. The number of rooms in such building and which of such rooms in the building
are to be occupied as sleeping rooms; and
4. The number of persons proposed to be accommodated or allowed in each
room.
(B)Floor Plan Required: Such applicant shall file with the application four (4) copies of
a plan of each floor of the building, which plan shall be drawn to a scale of not less
than one-quarter inch to a foot (¼" = 1') showing all fire escapes, stairs and halls,
the location and size of all windows, the location and size of habitable rooms and
the exits on each floor; a statement in writing showing the maximum number of
persons proposed to be accommodated or allowed on each floor, and the intended
use of every room in the building must be written in the submitted plan. This floor
plan requirement is applicable only to new construction, to buildings newly
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converted to rooming houses, and to existing rooming houses, the floor plan of
which has changed.
(C)Approval Of Officers: Upon receipt of the application and plans required by this
Chapter, it shall be the duty of the City Manager or his/her designee to submit a
copy of the application and plans to each of the following:
Director of Community and Economic Development
Fire Chief
Public Health Director
5-2-5. LICENSE FEES.
The license required by this Chapter shall be issued by the Department of
Community and Economic Development and the annual fee for such license, which the
applicant shall submit with the license application, shall be as follows:
(A) For each and every building containing a use as set forth in Section 1 of this
Chapter, one hundred fifty dollars ($150.00).
(B) Buildings containing a use as set forth in Section 5-2-1 of this Chapter, twenty-
eight dollars ($28.00) per roomer, guest or transient occupant.
(C) Late Payment Penalty. Failure to pay the annual fee for any such license within
six (6) weeks of license expiration shall result in an additional late charge of
thirty percent (30%).
5-2-6. ROOMING HOUSES; REQUIREMENTS AND STANDARDS.
Every provision of this Chapter which applies to rooming houses shall also apply to
hotels, except to the extent that any such provision may be found in conflict with the
laws of the State.
(A) At least one flush water closet, lavatory basin and bathtub or shower, properly
connected to a water and sewer system approved by the Director of
Community Development and in good working condition, shall be supplied for
each six (6) persons or fraction thereof residing within a rooming house
including members of the operator's family whenever they share the use of
such facilities, provided that in a rooming house where rooms are let only to
males, flush urinals may be substituted for not more than one-half (½) of the
required number of water closets. All such facilities shall be so located within
the dwelling as to be reasonably accessible to all persons sharing such
facilities from a common hall or passageway. Every lavatory basin and bathtub
or shower shall be supplied with hot water at all times. No such facilities shall
be located in a basement except by written approval of the Director of
Community Development.
(B) The operator of every rooming house shall change supplied bed linens and
towels therein at least once each week, and prior to the letting of any room to
any new occupant. The operator shall be responsible for the maintenance of all
supplied bedding in a clean and sanitary manner.
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4-O-23
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(C) Every room occupied for sleeping purposes shall contain the following floor
space:
One person 70 square feet
More than one person 50 square feet per occupant
(D) Every rooming unit shall have safe, unobstructed means of egress leading to
safe and open space at ground level as required by the laws of the State and
the City.
(E) The operator of every rooming house shall be responsible for the safe and
sanitary maintenance of all walls, floors and ceilings and for the maintenance
of a sanitary condition in every other part of the rooming house. The operator
shall be further responsible for the safe and sanitary maintenance of the entire
premises where the entire structure or building is leased or occupied by the
operator.
CHAPTER 2 - SHARED HOUSING PROVIDER.
5-2-1. – DEFINITIONS.
For the purposes of this Chapter, the following terms, phrases, words and derivations
shall have the meaning given herein. When not inconsistent with the context, words
used in the present tense include the future, words in the plural number include the
singular number, and words in the singular number include the plural number. The word
"shall" is always mandatory.
APPLICANT.A Provider that submits to the City
Manager or designee an application for a
license or the renewal of a license to
conduct, operate or maintain Shared
Housing under this Chapter.
PROVIDER.Any person, firm, partnership, association,
corporation, company or any organization
of any kind.
SHARED HOUSING.Shared housing includes but is not limited
to: Transitional Treatment Facility, Shelter
for Abused Persons, Congregate Housing,
Rooming House, Sheltered Care Home,
Transitional Shelter, Apartment Hotel,
Hotel, Dormitory and Boarding House, all
as defined by Title 6 of the Evanston City
Code.
5-2-2. – SHARED HOUSING REQUIREMENTS.
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4-O-23
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Every provision of this Chapter which applies to Shared Housing shall also apply to
hotels, except to the extent that any such provision may be found in conflict with the
laws of the State.
(A)At least one flush water closet, lavatory basin and bathtub or shower, properly
connected to a water and sewer system approved by the City Manager or
designee and in good working condition, shall be supplied for each six (6)
persons or fraction thereof residing within the Shared Housing including
members of the operator's family whenever they share the use of such facilities.
Every lavatory basin and bathtub or shower shall be supplied with hot water at
all times. No such facilities shall be located in a basement except by written
approval of the City Manager or designee.
(B)All Shared Housing shall be required to provide contact information of the
Provider on the exterior of the property for all non-owner-occupied Shared
Housing.
(C)All Shared Housing shall comply with the requirements of Title 8, Section 18, the
Clean Air Act - Smoking.
5-2-3. - LICENSE REQUIRED.
No Provider shall conduct, operate, or maintain or permit to be conducted,
operated or maintained or participate in the conduct, operation or maintenance of the
Shared Housing within the City unless the City has issued a license as provided for in
this Chapter and which is in full force and effect.
Said license shall be issued only if Applicant is approved pursuant to procedures
established in this Chapter, and has received a special use permit, if required by Title 6,
from the City Council in accordance with procedures established in Title 6 of the City
Code or has been specifically exempted from the requirement for such approval by the
City Council.
5-2-4. - APPLICATION FOR LICENSE.
Application for such license shall be made to the City Manager or their designee in such
form and manner as may be prescribed by said City Manager or their designee. The
application shall be under oath and shall contain:
(A) The location of the premises for which a license is sought;
(B) The proposed maximum number of persons to be housed in the Shared Housing;
(C) The name and address of the Provider.
(D) A floor plan with room size measurements submitted with every application and
upon renewal;
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4-O-23
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(E) The name of the Provider under whose management or supervision the Shared
Housing will be conducted;
(F) If required by Title 6, the date of special use approval, or the date on which an
application for special use was filed with the City, if application is pending or the date on
which the City Council approved an exemption from that requirement;
(G) An operational summary of the Shared Housing; and
(H) Such other information as the City Manager or designee may require to implement
this Chapter.
5-2-5. - INSPECTION.
Upon receipt of an application for a license hereunder, the City Manager or designee
shall cause an inspection to be made of the proposed Shared Housing by the City's Fire
and Life Safety Services Department, the Community Development staff and other
applicable departments. The Applicant shall afford the representative of the City's
departments reasonable opportunity to inspect the Applicant's location for which the
license is requested and to interview the Applicant's agents and employees and any
other person within their custody or control in the particular premises for which a license
is being requested. Inspections will be conducted prior to the annual renewal of a
license. During the term of licensure, the City Manager or designee may conduct
inspections of the Shared Housing at any time without notice to licensee.
5-2-6. - STANDARDS FOR ISSUANCE OF LICENSE.
Upon completion of such inspection, and a review of the application, the City Manager
or their designee shall issue an appropriate license to the Applicant for the Shared
Housing providing the City Manager or designee finds and determines that the applicant
meets the minimum standards of the Fire, Property Maintenance, Housing and Health
codes and that such conforms to the requirements of this Chapter.
5-2-7. - LICENSE TERM AND CONDITIONS.
5-2-7-1. - ANNUAL LICENSE.
The City Manager or designee shall provide for the issuance and renewal of licenses for
the Shared Housing. The licenses shall be issued on forms prescribed by the City
Manager or designee. Each license, whether an original or a renewal license, shall
expire at the end of one year from the date of its issuance (which date of expiration shall
be stated upon its face) unless sooner revoked or surrendered. Licenses shall not be
transferable either as to place or person. The license shall be displayed in a
conspicuous place near the main entrance inside the Shared Housing. An initial license
shall cost five hundred dollars ($500.00). An annual renewal of the license shall cost
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4-O-23
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one hundred and fifty dollars ($150.00) plus twenty-six dollars ($26.00) per room and
shall be due on January 1 of every year.
The City Manager or designee may deny a license to operate if the proposed Shared
Housing fails to comply with the requirements of this Chapter and all other applicable
ordinances. The City Manager or designee may deny a license based on documented
(A) poor performance on routine City inspections or re-inspections; (B) persistent
sanitation and verifiable misconduct complaints associated with the Shared Housing;
(C) failure to follow the operating agreement as required by 5-2-7-2; or (D) any
violations of other applicable codes that negatively affect the health and welfare of
Evanston residents.
5-2-7-2. – OPERATING AGREEMENT REQUIRED.
An operating agreement is required to be submitted with the Application for the license.
All operating agreements for new Applicants must be approved by the City Council.
5-2-8. – SQUARE FOOTAGE REQUIREMENT.
Every room occupied for sleeping purposes shall contain the following floor space:
One person 70 square feet
More than one person 50 square feet per occupant
5-2-9. – SMOKE AND CARBON MONOXIDE DETECTION DEVICES.
Smoke detection devices, as described in the adopted fire code, shall be installed and
maintained in the manner designated in said requirements, in each Shared Housing as
follows:
(A) Within each sleeping area;
(B) In each corridor with the distance between each smoke detection device not to
exceed forty feet (40');
(C) At the uppermost ceiling of each stairwell and open shaft; and
(D) In each room or area used for storage.
Carbon monoxide detection devices must be installed within fifteen feet (15’) of sleeping
rooms in buildings where gas appliances are utilized or where there are underground
and/or attached parking.
5-2-10. - EVACUATION DIAGRAM.
In each Shared Housing, a diagram shall be posted on each floor of the Shared
Housing illustrating evacuation routes from the floor and the Shared Housing in the
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4-O-23
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event of an emergency. Such diagram shall measure no less than twenty inches (20")
square and shall be posted in a place and manner where it will be readily visible to
occupants.
5-2-11. – VIOLATIONS.
The City Manager or their designee, shall have authority to issue written notices of
violations to licensee specifying the particular violations and the time allowed for
correction. Notice of violations shall be provided to the licensee in writing and shall
afford licensee a twenty-one-day opportunity to cure for any violation that does not
cause imminent detriment to the health or public safety. Licensee shall have twenty-one
days to cure any violation that does not cause imminent detriment to health or public
safety prior to license revocation. The time period to cure the violation may be extended
by the City Manager or designee.
5-2-12. - LICENSE REVOCATION.
Whenever the City Manager or designee determines that a violation has occurred which
endangers or threatens the life, health, safety or welfare of the Shared Housings’
occupants, the licensee or its employees or agents, or the community, the City Manager
or their designee may revoke the Shared Housing’s license by providing twenty-four
(24) hours' written notice to the Shared Housing, or by taking summary action pursuant
to Section 5-2-6-15 of this Chapter. Where determined necessary, said notice shall
contain an order for evacuation of the occupants, immediate correction of the
violation(s) or such other measures which the City Manager or their designee determine
to be required.
The City Manager or designee may also revoke the license of the Shared Housing
Provider for any violation which is uncorrected within twenty-one days, unless the time
specified by the City Manager or designee is extended, in a notice of violation, or for
repeated violations.
5-6-13. - APPEALS.
Whenever the City Manager or their designee refuses to issue a license or to renew a
license or revokes a license for a Shared Housing the Provider aggrieved shall have the
right to appeal the decision of the City Manager's designee to the City Manager, or has
the right to request the City Manager to reconsider their decision. The City Manager
shall grant such person a reasonable opportunity to present in writing, or at the City
Manager's option in open hearing, their arguments against such decision. The City
Manager shall consider such arguments and the pertinent facts and shall provide a brief
response to the appeal within ten (10) days. The decision of the City Manager with
respect to such appeal or reconsideration shall be final.
5-2-14. - PENALTY.
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Any person found to have violated any provision of this Chapter shall be guilty of an
offense punishable as follows:
A. 1. The fine for a first violation is one hundred fifty dollars ($150.00).
2. The fine for a second violation is four hundred dollars ($400.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars
($750.00).
B. Each day a provision of this Chapter is found to have been violated constitutes a
separate violation subject to the fine schedule set forth in Subsection A of this
Section.
C. The fines provided for herein shall not be constructed as limiting the power of a
court of competent jurisdiction or an administrative hearing officer to impose other
penalties and remedies as provided for by applicable legislation.
5-2-15. - SUMMARY ACTION.
Whenever an inspection of a Shared Housing discloses that such Shared Housing is in
violation of local codes and poses an immediate and serious menace to public health
and safety, the City is hereby authorized to revoke the license and to close the Shared
Housing immediately.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law. All Shared
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Housing License renewals for 2023 must submit their Operating Agreements with their
2024 license application.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Nicholas Cummings, Corporation Counsel
Subject: Discussion Regarding the Use of 2603 Sheridan Road, Commonly
Known As Harley Clarke Mansion.
Date: February 13, 2023
Recommended Action:
Staff asks the City Council to discuss and give direction regarding the use of 2603 Sheridan
Road, commonly known as Harley Clarke Mansion.
Council Action:
For Discussion
Summary:
Staff seeks direction regarding the use of 2603 Sheridan Road, commonly known as Harley
Clarke Mansion.
On May 12, 2021, the City entered into a lease agreement with Artists Book House ("ABH") to
lease the property commonly known as Harley Clarke Mansion for a term of 40 years. In
January 2023, ABH informed the City of its intent to terminate the lease agreement; however,
as of the date of this memo, the City is not in receipt of formal termination in accordance with
the lease.
For at least four months, efforts have been made to allow Jens Jensen Gardens Group ("Jens
Jensen") to either sublease portions of the property from ABH or lease property directly from
the City. In January 2023, the Administration and Public Works Committee directed staff to
negotiate a lease agreement with Jens Jensen for certain areas of the property, excluding the
mansion. In order to negotiate a competent lease, staff needs direction from the corporate
authorities. Questions that need to be answered by the City Council include but are not limited
to:
Does the City want to bifurcate the property?
Currently, the legal description of the property is quite vague; however, the ABH lease includes
property east of Sheridan Road; north of 2601 Sheridan Road (Lighthouse Park property); west
of the "top of the bluff," and south of the parking lot that is north of the property (see attached
Exhibit).
SP2.Page 33 of 601
The current lease with ABH would have to be formally terminated in order to execute a separate
lease with Jen Jensen. Do the corporate authorities want the Legal Department to exercise its
right to terminate the ABH lease?
Jens Jensen wishes to lease the green space surrounding the mansion along the same
boundaries as the ABH lease. To allow this, the City would need to revise the legal description
to be more precise. City Code 1-17-4-1 requires a legal description of real property attached
to any lease that is expected to be longer than 20 years. While Jens Jensen has already
completed a survey of the property, a legal description needs to be rewritten. Jens Jensen
wants a forty-year lease to aid in its fundraising efforts.
Rewriting the legal description and separating the green space from the rest of the property
could also have complications regarding the PIN numbers of the property. The property will
remain tax-exempt, but the separation of the property may require new PIN numbers. Recently,
the City separated Ingraham Park from the property that included the Civic Center. As a result,
Ingraham Park has a new PIN number. In addition, leasing the green space separately from
the mansion could minimize interest from other parties regarding leasing the mansion itself.
If the property is bifurcated and the green space is leased to Jens Jensen, how does the
City wish for Jens Jensen to use the property?
In the most recent lease proposed by Jens Jensen (attached), they seek to lease the property
from the City for $1 annually while allowing Jens Jensen to charge other groups to use the
property. Additionally, the proposed lease called for Jens Jensen to have exclusive use of the
property. Staff needs direction on how the City Council wants the property to be used. Should
the reporting fundraising benchmark fundraising goals, lease Jensen Jens include
requirements, project improvement design, and construction requirements similar to the ABH
lease?
Does the City wish to put out another Request for Proposal for the entire property?
Despite the Exhibit attached, the legal description of the ABH indicates that the ENTIRE
property--Lots 9, 10, and 11--are leased to ABH. The expectation was that ABH would partner
with another entity to care for the greenspace; indeed, their proposal suggested they would
partner with another entity to maintain and rehabilitate the green space. With that said, the
City Council should also consider the impact bifurcating the property would have on the ability
to utilize the mansion.
Alternatives:
Staff has provided a memo on for City Council consideration for the next steps on Harley Clarke
property.
Attachments:
Lease - Artist Book House - Exhibit C - lease area
JJGE_COE Lease 2-18-23
Staff memo on Harley Clarke
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EXHIBIT CLEASE AREAPage 3 of 15SP2.Page 35 of 601
KE 89601110.7
LEASE AGREEMENT
THIS LEASE AGREEMENT (the “Lease”), with an effective date of [January] _____, 2023
(the “Effective Date”), is made by and between the CITY OF EVANSTON, an Illinois municipal
corporation (the “City” or “Lessor”); and JENS JENSEN GARDENS IN EVANSTON, INC., an
Illinois not-for-profit corporation (the “Lessee”).
W I T N E S S E T H T H A T:
1.Premises. The City desires to lease to Lessee, and Lessee desires to lease from the City,
the exclusive right to the coach house and connected greenhouse and portions of the land (collectively,
the “Premises”), as more particularly described, and depicted on Exhibit A1 attached hereto, subject to the
terms and conditions contained herein.
2.Initial Term; Renewal Term. The initial term of this Lease shall commence on the
Effective Date (the “Commencement Date”) and end at 11:59:59 p.m. (local time) on [January] _____,
2062 (the “Initial Term”). Lessee shall have the option, in its sole and absolute discretion, to extend this
Lease beyond the Initial Term for one (1) additional term (a “Renewal Term”) of forty (40) years,
commencing upon the expiration of the Initial Term, upon the terms and conditions of this Lease. Lessee
shall deliver to Lessor notice of Lessee’s intention to exercise such option, in accordance with this Lease,
no later than three (3) months before the end of the Initial Term. As used in this Lease, the “Term”
includes the Initial Term and Renewal Term for which Lessee has extended this Lease pursuant to the
terms hereof.
3.Rent. The annual rent is ONE and No/100 Dollar ($1.00) (“Rent”) and other good and
valuable consideration. Lessor hereby acknowledges receipt of Rent for the Initial Term of this Lease. If
exercised pursuant to this Lease, the Rent for the Renewal Term shall be due and payable on or before the
first (1st) business day of the Renewal Term and such payment shall be acknowledged by the City in a
signed writing. In the event the Commencement Date or termination date do not occur on the 1st or last
day of any applicable calendar month, Rent for such calendar month shall be prorated based upon the
actual number of days of such month included in the Term.
4.Use of Premises.
(a)It is acknowledged and agreed that the Premises is zoned as “open space” under Title 6 of
the Zoning Ordinance of the City of Evanston City Code of 1979, as amended. In accordance therewith,
Lessee is permitted as of right to occupy the Premises and conduct certain uses thereon. Beginning on the
Commencement Date, Lessee shall have the exclusive right to use the Premises for all lawful purposes
and will operate the Premises as a “community center” within the definition of the City Code, Section 6-
18-3, by providing a facility that is open to the public, and is used, without limitation, for community
recreation, gardening, landscaping, conservation, ecological, and nature education, events, and activities,
fundraising events (including plant sales), and office and administrative uses, and all other lawful uses
related thereto, and to recreate and rehabilitate the “Jen Jensen gardens” in a similar manner to those as
formerly existed on the Premises, in a manner consistent with the “Jens Jensen philosophy” of the use of
native trees, shrubs, and plants and maintained in a manner consistent with native plant gardening
(collectively, the “Permitted Use”), all in accordance with the terms and conditions set forth in this Lease.
Lessee will not permit the Premises to be used for any unlawful purpose. Additionally, Lessee may rent
the Premises to third parties for events and education use.
1 NTD: Lessee to provide.
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(b)The parties agree to mutually confer and reasonably cooperate regarding the coordination
of the use of Lighthouse Beach and Lawson Park areas which are to remain open to the public in
conjunction with Lessee’s use and occupation of the Premises. This coordination shall extend to
consultation regarding the parking lot use which is to the north of the Premises and permitted parking
spaces granted in this Lease.
5.Utilities. The City shall pay, when due, directly to the utility provider, all gas, electric,
and water supplied upon or in connection with the Premises throughout the Term of this Lease. The City
represents and warrants that all such utilities serving the Premises are separately metered and in good
working order and condition, reasonable wear and tear excepted.
6.Insurance; Indemnity.2
(a)It is agreed that any policies of insurance to be maintained by Lessee will be
obtained from good and solvent insurance companies authorized to do business in the state in which the
Premises are located. Only companies with an “A-” Policyholder’s Rating with the Alfred Best Company
will be acceptable to the City. Upon the Effective Date, Lessee agrees that it will, at its expense, maintain
a policy of insurance, written by responsible insurance carriers, that will insure Lessee against liability for
injury to or death of persons or damage to property occurring about the Premises. The liability limit must
be at least $1,000,000 for any one person injured or killed or any one occurrence, $1,000,000 general
aggregate coverage for any one accident, and $1,000,000 for property damage. Lessee agrees to carry, at
Lessee’s sole expense, insurance against fire, vandalism, malicious mischief, and such other perils as are
from time to time included in a standard extended coverage endorsement, insuring Lessee’s merchandise,
trade fixtures, furnishings, equipment, and all other items of personal property of Lessee located on or
within the Premises, in an amount equal to their full replacement value. If Lessee installs any electrical
equipment that overloads the electrical lines in the Premises, Lessee shall, at its own expense, make
whatever changes are necessary to comply with the requirements of the insurance underwriters and
governmental authorities having jurisdiction over the Premises.
(b)The City agrees that it will, at its expense, maintain a policy of insurance, written
by responsible insurance carriers authorized to do business in the state where the Premises are located,
that will insure the City against liability for injury to or death of persons or damage to property occurring
about the Premises. The liability limit must be at least $1,000,000 for any one person injured or killed or
any one occurrence, $1,000,000 general aggregate coverage for any one accident, and $1,000,000 for
property damage. All such policies of insurance shall name Lessee as an additional insured. Prior to
entering the Premises for any maintenance, repair, and replacement to the Premises or the hosting or
sponsoring of any events, gatherings, classes, and the like on the Premises, the City shall provide Lessee
with copies of the certificate of insurance for such insurance.
(c)Lessor and Lessee each agree that neither Lessor nor Lessee will have any claim
against the other for any loss, damage, or injury which is covered by insurance carried by either party and
for which recovery from such insurer is made.
(d)Except to the extent caused by the negligence or willful misconduct of the City or
its respective agents, employees, contractors, or invitees, or by breach of this Lease by the City, Lessee
shall defend, indemnify, and hold the City harmless from and against any and all claims, demands, suits,
actions, proceedings, damages, obligations, liabilities, costs, and expenses, including reasonable
attorneys’ fees and costs, judgments, and settlements to the extent solely arising out of (i) any act,
2 NTD: Remains under review by Lessee’s insurance broker.
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omission, or negligence of Lessee in connection with the Permitted Use or (ii) arising from any Lessee
Default.
7.Access. Upon at least forty-eight (48) hours’ prior written notice from Lessor to Lessee,
Lessee will allow Lessor access to the Premises for the purpose of examining or exhibiting the same, or to
make any needed repairs required, or alterations thereof, in accordance with this Lease; provided,
however, that Lessor shall not unreasonably interfere with the Permitted Use; provided, further, however,
that Lessor shall indemnify, defend, and hold Lessee harmless from any and all claims and/or damages
arising out of, or accruing from, Lessor’s access and/or repairs to the Premises. Lessor will also undertake
annual inspections of the Premises in November of each year pursuant to this Lease, in order to assess the
structural integrity of any buildings and to make any needed repairs. Lessee shall keep any access road or
path to the Premises open and repaired and shall remove snow from the sidewalks and driveways in
accordance with City of Evanston Codes and as prescribed by the City from time to time in writing and
authorized by City Manager or his or her designee.
8.Coach House Parking. Beginning on the Commencement Date and for the Term,
Lessee shall have the exclusive right to use the two (2) parking spaces in front of the coach house’s
garage, in addition to the two (2) garage parking spaces within the coach house, all as depicted on Exhibit
B3 attached hereto. Lessor will allow Lessee full and free access, on a non-exclusive basis, to and use of
the parking bay that occupies the Premises and that is owned by Lessor.
9.Hazardous Materials. There shall not be allowed, kept, or used on the Premises any
inflammable or explosive liquids or materials, save such as may be necessary for use by Lessee in
connection with the Permitted Use and provided same are used, stored, and disposed of in accordance
with all applicable codes, statutes, regulations, ordinances, and orders of administrative agencies having
jurisdiction.
10.Premises Rendered Untenantable. In case the Premises shall be rendered untenantable
by fire or other casualty, the City may, at its option, upon written notice to Lessee within ten (10) days of
such casualty, either (i) terminate this Lease or (ii) elect to repair and/or rebuild, at the City’s sole cost
and expense, the Premises. Lessee will have the right to terminate this Lease if (i) the Premises cannot be
fully repaired within one hundred eighty (180) days following the date of the casualty or (ii) the Premises
are damaged by a casualty to an extent exceeding ten percent (10%) of the reconstruction cost of the
Premises as a whole. If such damage occurs, this termination shall be memorialized by written notice to
the City, delivered within ninety (90) days of the damage. Upon any such termination, Rent shall be paid
to the date of such damage and any pre-paid Rent shall be immediately returned to Lessee.
11.Alterations. Except for the Lessee Construction Project set forth in Section 12, below,
which the City has preapproved prior to the date hereof, Lessee will not permit any alteration and/or
addition to any part of the Premises, except by prior written consent of Lessor in accordance with all
terms and conditions of the Lease, which consent shall not be unreasonably withheld, conditioned, or
delayed. All alterations and additions to the Premises shall remain for the benefit of the City unless
otherwise provided in the consent aforesaid. Lessee shall be responsible for any and all damage to the
interior, exterior, structural, non-structural, foreseen as well as unforeseen damage resulting from any
addition or alteration undertaken without the prior written approval of the City.
12.Lessee Construction Project. Notwithstanding anything to the contrary contained in
this Lease, it is understood and agreed to between the parties that the Lessee, in its sole and absolute
discretion, may pursue, during the Term of this Lease, a construction project for the renovation of the
3 NTD: The City to provide.
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coach house and greenhouse (the “Lessee Construction Project”), located on the Premises, substantially in
accordance with the plan and scope preapproved by the City prior to the date hereof. For the avoidance of
doubt, Lessee has already received the City’s consent in connection with the foregoing and is thus not
required to seek the City’s consent in connection with the Lessee Construction Project.4
13.Repairs and Maintenance. Lessee shall maintain the Premises in a clean, neat, orderly,
sanitary, and safe condition in a manner consistent with prudent not-for-profits for the Permitted Use.
Lessee shall reasonably cooperate with Lessor, at no cost to Lessee, to permit Lessor’s inspection, on a
date or dates agreed to, of the Premises and the interior of all public structures thereon, provided Lessor
does not unreasonably interfere with Lessee’s use of the Premises. The City shall keep and maintain in
good order, condition, and repair (including replacement if necessary), at its sole cost and expense, the
Premises and every part thereof including, without limitation, parking, landscaped, and open areas, the
building(s) and all components and systems of the building(s) including, without limitation, any and all
maintenance, repair, and/or replacement required in connection with any and all of the following: doors;
door frames; door checks; windows; window frames; plate glass; plumbing and sewage facilities; fixtures;
heating, ventilating, air conditioning, electrical, sprinkler, and other systems; irrigation systems;
landscaping; interior and exterior walls; roof; foundation; structure; floors; ceilings; and gas, electricity,
communication lines, cable lines, water, sewerage, heat, fuel, power, or any other utility or service, except
to the extent any of the foregoing is caused by the gross negligence or willful misconduct of Lessee.
14.Liens. Lessee shall promptly discharge any mechanic’s lien or liens recorded against
the Premises or any building or improvement thereon during the Term of the Lease, to the extent arising
by, through, or under Lessee, unless Lessee:
(a)agrees in writing to the payment of the obligation secured by the lien in a manner
acceptable to Lessor;
(b)contests in good faith the lien by, or defends against enforcement of the lien in,
legal proceedings which operate to prevent enforcement of the lien; or
(c)secures from the holder of the lien an agreement satisfactory to Lessor
subordinating the lien to any and all interests Lessor has in the Premises or any building or improvement
thereon.
If Lessor reasonably determines that any part of the Premises or any building or improvement
thereon is subject to a lien caused by Lessee which may attain priority over any interest Lessor has in the
Premises or any building or improvement thereon, Lessor shall give Lessee a written notice identifying
the lien. Lessee shall satisfy the lien or take one or more of the actions set for in subparagraphs (a)
through (c) above within sixty (60) days of receiving the notice.
15.Termination. Anything in this Lease to the contrary notwithstanding, Lessee may
terminate this Lease at any time during the Term, for any reason or no reason, upon not less than eight (8)
months prior written notice to Lessor. Lessor may terminate this Lease at any time during the Term upon
not less than two (2) years prior written notice to Lessee. Lessor’s right to terminate this Lease shall be
limited to only exercising such termination right for the purposes of serving the public interest, subject to
City Council review and Lessee objection. Upon giving such notice this Lease shall terminate as of the
date specified in said notice with no further liability except as to causes of action, claims and liabilities
arising or alleged to have arisen prior to termination of conclusion of this Lease, and all personal property
and fixtures of the Lessee shall remain the Lessee’s.
4 NTD: Lessee to provide plan and scope of the Lessee Construction Project to the City.
Page 7 of 15
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16.Lessee Default.
(a)Any one of the following events will be a “Lessee Default”:
(i)Lessee does not pay Rent at the time and place when and where due and
does not cure such failure within five (5) business days after written notice from Lessor Rent is past due.
(ii)Lessee does not comply with any material term, provision, condition, or
covenant of this Lease, and does not cure any such failure within thirty (30) calendar days after written
notice from Lessor of such failure; provided, however, if such default is unable to be cured within such
thirty (30) day period, Lessee shall be deemed to be in default if Lessee promptly commences and
diligently pursues to cure such default until completion.
(b)Upon the continuation of a Lessee Default beyond the applicable notice and cure period,
Lessor shall have the option to pursue any one or more of the following rights and remedies:
(i)This Lease, at the option of Lessor, upon written notice to Lessee, may
be cancelled and terminated; and
(ii)Lessor may enforce the provisions of this Lease by suit or suits in equity
or at law for specific performance of any covenant or agreement contained herein or for the enforcement
of any other appropriate legal or equitable remedy.
17.Lessor Default. If Lessor does not comply with any term, provision, condition or
covenant of this Lease and fails to cure any such failure within thirty (30) calendar days after written
notice from Lessee of such failure, Lessee shall be entitled to (i) cure such default and Lessor shall
reimburse Lessee for any and all costs incurred in connection with the same, (ii) terminate this Lease
upon written notice to Lessor, and/or (iii) all rights and remedies in law and equity.
18.Assignment. Lessee shall not assign this Lease or any interest hereunder, without the
prior written consent of Lessor, which shall not be unreasonably withheld, conditioned, or delayed.
19.Miscellaneous.
(a)The parties agree that this Lease shall be governed by, construed and enforced in
accordance with, the laws of the State of Illinois, and that venue for any disputes between the parties is
the Circuit Court of Cook County, Illinois. Lessor and Lessee hereby waive all right to trial by jury in
any claim, action, proceeding, or counterclaim by either Lessor or Lessee against the other or any matter
arising out of or in any way connected with this Lease, the relationship of Lessor and Lessee, and/or
Lessee’s use or occupancy of the Premises.
(b)Any provision of this Lease which shall prove to be invalid, void, or illegal shall in no
way affect, impair, or invalidate any other provision hereof and the remaining provisions hereof shall
nevertheless remain in full force and effect.
(c)Each party to this Lease acknowledges that such party has been represented by legal
counsel in preparation of this Lease. If this Lease or any provision hereof is interpreted by a court of law,
no provision hereof shall be construed more harshly against any party as drafter.
Page 8 of 15
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(d)This Lease may be modified or amended only in writing signed by Lessor and Lessee. It
may not be amended or modified by oral agreements between the parties.
(e)Time is of the essence with respect to each of Lessor’s and Lessee’s obligations
hereunder.
(f)This Lease may be executed in multiple copies, each of which shall constitute an original.
Facsimile or electronic (PDF) signatures shall be treated as if they are original signatures.
(g)This Lease shall constitute the entire agreement between the parties and supersedes all
other agreements or other understandings of the parties with respect to the subject matter hereof, and any
oral representations made by one party to the other are considered merged herein.
20.Notice. Any notice given or required to be given shall be deemed properly served if in
writing and delivered personally, or by reliable overnight courier, or mailed by registered or certified U.S.
Mail, first-class postage prepaid, return receipt requested, as follows:
To the City
City Manager’s Office
City of Evanston Civic Center
2100 Ridge Avenue
Evanston, Illinois 60201
with copies to:
Director of Parks/Forestry and Recreation
City of Evanston Civic Center
2100 Ridge Avenue
Evanston, Illinois 60201
Law Department
City of Evanston Civic Center
2100 Ridge Avenue
Evanston, Illinois 60201
and
Facilities Management
City of Evanston Civic Center
2100 Ridge Avenue
Evanston, Illinois 60201
To Lessee
Jens Jensen Gardens in Evanston, Inc.
Attn: Charles Smith, President
1607 Dobson Street
Evanston, Illinois 60202
or to such other persons or addresses as either party may from time to time designate in writing. Notices
given as provided for herein are effective upon delivery if delivered personally or by courier, or on the
third (3rd) day after deposition in the U.S. Mail. The day of deposit in the mail shall be excluded from the
Page 9 of 15
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computation. Facsimile notice is a convenience and does not satisfy the notice requirements of this
Section.
(Signature page follows)
Page 10 of 15
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IN WITNESS WHEREOF, .Lessor and Lessee have each caused this instrument to be duly
executed as of the day and year first above written.
LESSOR
City of Evanston, an Illinois municipal corporation
By:______________________________________
Name Printed:
Title:
LESSEE
Jens Jensen Gardens in Evanston, Inc., an Illinois not-
for-profit corporation
By: _______________________________________
Name Printed:
Title:
Page 11 of 15
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Exhibit A
KE 89601110.7
EXHIBIT A
LEGAL DESCRIPTION
[To be inserted]5
5 NTD: To insert legal description of the Premises.
Page 12 of 15
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Exhibit B
KE 89601110.7
EXHIBIT B
PARKING AREA
[To be inserted]6
6 NTD: The City to provide.
Page 13 of 15
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MEMORANDUM
To: Luke Stowe, City Manager
CC: Sarah Flax, Interim Community Development Director
Elizabeth Williams, Planning Manager
From: Cade W. Sterling, Planner
Subject: Harley Clarke
Date: February 7, 2023
City Manager Stowe,
The recent decision by the Artist Book House (ABH) to opt out of the lease agreement to
occupy and rehabilitate the Harley Clarke Mansion, an Evanston Landmark located at 2603
Sheridan Road, presents an opportunity for the City to re-group and create an innovative and
sustaining vision and realistic financial strategy for the structure’s adaptive use. Such a
strategy should include the City, resident stakeholders, partner organizations (State, local, and
regional), and experts in the field of preservation-based development and adaptive use.
Adaptive use and rehabilitation of structures of this scale require leveraging all available
support and financial incentives. These incentives are not the primary financing source for a
project, but rather close the gap between cost of rehabilitation and return on investment --
making the difference in a project’s success and feasibility as well as its attractiveness to
potential partners. To my knowledge none of these were leveraged for the previous proposal.
Potential incentives include:
1. The State of Illinois 25% State Rehabilitation Income Tax Credit. This is based on a
five-point priority scoring system. The Harley Clarke Mansion would potentially meet 4
of the 5 priorities and is a good candidate for this program.
2. The 20% Federal Rehabilitation Tax Credit. A 20% Federal Historic Tax Credit is
available for rehabilitating a historic building to an income-producing use. This dollar-
for-dollar federal income tax credit, equal to 20% of the qualified construction costs and
expenses, may be used by the building owner or syndicated to a tax-credit investor.
3. Preservation Easements. A preservation easement is a legal agreement that assigns a
qualified nonprofit organization the right to review and approve alterations to a property
for the purpose of preserving it in perpetuity. The donation of a preservation easement
may be eligible for a one-time charitable federal income tax deduction, which is based
on the appraised value of the preservation easement.
4. Grant programs such as those provided by the National Trust, Jeffris Family
Foundation, Driehaus Foundation, and Save America’s Treasures initiative.
Page 14 of 15
SP2.Page 46 of 601
Successful projects capitalize on multiple incentive programs, and although disposition of a
property and an income-producing use is most common and least complicated, there are
alternatives which allow access to these programs while retaining a public ownership model.
This would most commonly include creation of a for-profit Limited Liability Corporation which
assumes the tax lability for the property with an associated vesting schedule for its partners.
This model allows for access to tax incentives and their syndication while providing for a
principal income-producing use with other smaller scale non-profit partner uses. This model
uniquely allows for access to both State and Federal programs. This is currently being used as
a highly successful model for adaptive use of the Old Courthouse in Woodstock Illinois.
Landmarks Illinois has offered to assist in our efforts to market the structure for adaptive use,
provide technical expertise on best-practice financing strategies, and update the most recent
Conditions Assessment for the property. Marketing of the building would most commonly be
done by way of a Request for Expression of Interest (REOI). The State Historic Preservation
Office has been a helpful partner in discussing the condition of the structure as well as
identifying potential financing strategies and initial next steps. This includes listing the property
on the National Register of Historic Places, a requirement for accessing many of the above
incentives and a low barrier that can be removed to make the adaptive use more attractive to
preservation-based developers and investors.
I suggest we lean into these offers to assist us in achieving our goals, and believe we have
time to do so. The 2019 Conditions Assessment for the property, prepared by Wiss, Janney,
Elstner Associates, indicates the building is in serviceable condition. The 2015 Landmark
Inventory, prepared by The Lakota Group, notes the building as being in good condition. After
reviewing the recommendations and notes in these reports as well as visiting the property, I
concur with their assessment. Although there are capital improvement needs for the facility, it
is far from a danger or imminent hazard. Retention, remediation, and repair of the structure are
all possible and in the best interest of the City.
Adaptive use is a central tenet of historic preservation – retaining and giving new life to our
City’s significant historic, architectural, cultural, and social built heritage which are part of
Evanston’s collective memory. Adaptive use and historic preservation are also impactful,
underleveraged tools to help achieve our economic development and sustainability goals. As
such, the rehabilitation of Harley Clarke upholds our value that there is worth in high-quality
design, building materials, and methods rich with embodied energy, and that important places,
such as the Harley Clarke Mansion are not expendable. Rather, they serve as valuable
opportunities for renewed life and vibrancy for the enjoyment of all Evanstonians . The role of
the City should be to convene all available partners and experts under a unified vision, hold
true to that vision, and be unwavering in our support of its realization.
I look forward to working closely with you on this significant opportunity. If you have any
questions, please do not hesitate to reach out.
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Schenita Stewart, Police Chief
CC: Scott Sophier, Police Sergeant
Subject: Ordinance 13-O-23, Amending Portions of Title 9, Chapter 5, “General
Offenses” of the City Code
Date: February 13, 2023
Recommended Action:
Staff recommends City Council adoption of Ordinance 13-O-23, Amending Title 9, Chapter 5
"General Offenses" of the City Code, as amended during the January 23, 2023, City Council
meeting.
Council Action:
For Action
Summary:
with collaboratively working been has (EPD) Department Police Evanston The
Councilmembers Reid and Burns, in addition to input from the Law Department, on updating
local ordinances regarding the possession and consumption of alcoholic beve rages and
cannabis. Several commendable proposed actions have come from discussions that started at
the November 28, 2022, City Council meeting and have evolved through smaller working
meetings on December 1, 2022, and January 9, 2023. These proposals incl ude:
• Separating alcohol and cannabis violations in the City Code in order to provide clear
definitions and remove ambiguous language.
• Possession of alcohol in vehicles: The language ‘upon a public way’ would be added to
the ordinance so the ordinance language matches the Illinois Vehicle Code. EPD still
has the ability to investigate all instances of impaired driving, regardless of whether the
alleged violation takes place on private property or the public way, in -line with State Law.
• Possession of cannabis: Language prohibiting possession of lawful amounts of ‘open’
adult-use cannabis in public would be eliminated. Police can still take enforcement
action for the consumption of cannabis in public places, and possession/consumption
of cannabis in a motor vehicle is covered by State Law and local ordinance.
One point remained unresolved when the ordinance was introduced on January 23, 2023,
regarding the possession of open alcoholic beverages in public. An amendment to the
SP3.Page 48 of 601
ordinance was approved at that meeting, and the EPD believes that the current amended
ordinance is appropriate. Ordinance 13-O-23, as amended, is attached.
Legislative History:
On November 14, 2022, Councilmember Reid referred, and the City Council approved, a
special order of business calling for the removal of possession of cannabis in the City of
Evanston as an offense in the City Code.
Ordinance 13-O-23 was introduced at January 23, 2023, City Council meeting. An amendment
to the ordinance was approved at that meeting.
Attachments:
Ordinance 13-O-23 as amended on January 23, 2023
Page 2 of 7
SP3.Page 49 of 601
11/28/2022
12/14/2022
1/23/2023
2/13/2023
13-O-23
AN ORDINANCE
Amending Portions of Title 9, Chapter 5, “General Offenses” of the City
Code
WHEREAS, the State of Illinois legalized the recreational use of cannabis
in 2020 with the passage of the Illinois Cannabis Regulation and Tax Act, 410 ILCS
705/ et. seq.; and
WHEREAS, the Illinois Cannabis Regulation and Tax Act regulates
consumption of cannabis in public and therefore the regulation on use in the City Code
shall comply with the above-mentioned act.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code 9-5-10, “Alcoholic Beverages and Cannabis;
Consumption/Possession Public Property” of the Evanston City Code of 2012, as
amended, is hereby amended to read as follows:
9-5-10. ALCOHOLIC BEVERAGES AND CANNABIS;
CONSUMPTION/POSSESSION/CONSUMPTION IN MOTOR VEHICLES OR
PUBLIC PROPERTY.
Except as otherwise provided below, no person shall within the corporate limits of
the City.
(A) Transport: Transport any alcoholic beverage or cannabis products within the
passenger area of any motor vehicle except in the original container and with the
seal unbroken. Possession and consumption of alcoholic liquor.
(1) Possession of alcoholic liquor in a motor vehicle
(a) Except as provided in 9-5-10(A)(1)(c) of this Code, 625 ILCS 5/11-
501 and Sections 6-6.5 and 6-33 of the Liquor Control Act of 1934,
no driver may transport, carry, possess or have any alcoholic liquor
within the passenger area of any motor vehicle upon any public
Page 3 of 7
SP3.Page 50 of 601
13-O-23
~2~
roadway except in the original container and with the seal
unbroken.
(b) Except as provided in in 9-5-10(A)(1)(c) of this Code and Sections
6-6.5 and 6-33 of the Liquor Control Act of 1934, no passenger
may carry, possess or have any alcoholic liquor within any
passenger area of any motor vehicle upon a public roadway except
in the original container and with the seal unbroken.
(c) This Section shall not apply to the passengers in a limousine when
it is being used for purposes for which a limousine is ordinarily
used, the passengers on a chartered bus when it is being used for
purposes for which chartered buses are ordinarily used or on a
motor home or mini motor home. However, the driver of any such
vehicle is prohibited from consuming or having any alcoholic liquor
in or about the driver's area. Any evidence of alcoholic consumption
by the driver shall be prima facie evidence of such driver's failure to
obey this Section.
(2) Consumption and possession of alcoholic liquor on public property
a. Except as provided in in 9-5-10(A)(2)(c) of this Code and Sections
6-6.5 and 6-33 of the Liquor Control Act of 1934, no person shall
consume alcoholic beverages in public buildings, parks, beaches,
highways, streets, alleys, sidewalks, parkways, and public parking
lots. Notwithstanding any of the foregoing, service of alcoholic
beverages at a sidewalk cafe authorized for such service pursuant
to Subsection 7-2-6(D) of this Code and possession and
consumption of alcoholic beverages by patrons at such cafes shall
be permitted.
b. Except as provided in in 9-5-10(A)(2)(c) of this Code and Sections
6-6.5 and 6-33 of the Liquor Control Act of 1934, no person shall
have on his/her person or in or about personal property open
containers of alcoholic beverages in public buildings, parks,
beaches, highways, streets, alleys, sidewalks, parkways, and public
parking lots.
c. Except for patrons of the Canal Shores Golf Course or individuals
attending a special event on the golf course, persons cannot
consume or have on his/her person or in or about personal property
containers of alcoholic beverages on the Canal Shores Community
Golf Course. This Section shall not be construed to prohibit the
consumption or possession of alcoholic beverages within an area
bounded by the north wall and the east wall of the American Legion
building at 1030 Central Street and by the intersection of a line one
hundred (100) feet west of the American Legion building and a line
one hundred (100) feet south of said building, provided that
appropriate State and City liquor licenses are in effect for the
American Legion building premises.
Page 4 of 7
SP3.Page 51 of 601
13-O-23
~3~
d. This Section shall not be construed to prohibit the possession or
consumption of alcoholic beverages within public buildings, on
streets, alleys, sidewalks, parkways and public parking lots in
conjunction with an authorized event where such event and use of
said alcoholic beverages has been disclosed in writing to and
authorized by the City Manager or his/her designee.
(3) Violation: Any person found violating any of the provisions of this Section
shall be fined not less than five hundred dollars ($500.00), nor more than
seven hundred and fifty dollars ($750.00) for each offense. It shall not be
a defense to any citation written for any violation of any provision of this
Section that the containers of alcoholic beverages were empty at the time
the citation was issued.
(B) Consumption In Vehicles: Consume or have on his/her person open containers
of alcoholic beverages or cannabis products in or on any part of any motor vehicle.
Possession and consumption of adult use cannabis.
(1) Possession of adult use cannabis in a motor vehicle
a. No driver may possess cannabis within any area of any motor
vehicle upon a public roadway except in a secured, sealed or
resealable, odor-proof, child-resistant cannabis container that is
inaccessible.
b. No passenger may possess cannabis within any passenger area of
any motor vehicle upon a public roadway in a secured, sealed or
resealable, odor-proof, child-resistant cannabis container that is
inaccessible.
(2) Consumption of adult use cannabis on in motor vehicles and public
property
a. Except as provided in 625 ILCS 5/11-501, no driver may use
cannabis within the passenger area of any motor vehicle upon a
public roadway.
b. No person may use cannabis in public buildings, parks, beaches,
highways, streets, alleys, sidewalks, parkways, and public parking
lots.
(3) Violation: Any person found violating any of the provisions of this Section
shall be fined not less than five hundred dollars ($500.00), nor more than
seven hundred and fifty dollars ($750.00) for each offense.
(C) Consumption In Public:
1. Consume or have on his/her person or in or about personal property open
containers of alcoholic beverages or cannabis products in public buildings,
parks, beaches, highways, streets, alleys, sidewalks, parkways, and public
parking lots. Notwithstanding any of the foregoing, service of alcoholic
Page 5 of 7
SP3.Page 52 of 601
13-O-23
~4~
beverages at a sidewalk cafe authorized for such service pursuant to
Subsection 7-2-6(D) of this Code and possession and consumption of
alcoholic beverages by patrons at such cafes shall be permitted.
2. Have on his/her person or in or about personal property containers of
alcoholic beverages or cannabis products in public buildings, parks, or
beaches.
3. Except for patrons of the Canal Shores Golf Course or individuals
attending a special event on the golf course, persons cannot consume or
have on his/her person or in or about personal property containers of
alcoholic beverages on the Canal Shores Community Golf Course. This
Section shall not be construed to prohibit the consumption or possession
of alcoholic beverages within an area bounded by the north wall and the
east wall of the American Legion building at 1030 Central Street and by
the intersection of a line one hundred (100) feet west of the American
Legion building and a line one hundred (100) feet south of said building,
provided that appropriate State and City liquor licenses are in effect for the
American Legion building premises.
(D) Violation: Any person found violating any of the provisions of this Section shall
be fined not less than five hundred dollars ($500.00), nor more than seven
hundred and fifty dollars ($750.00) for each offense. It shall not be a defense to
any citation written for any violation of any provision of this Section that the
containers of alcoholic beverages were empty at the time the citation was
issued.
This Section shall not be construed to prohibit the possession or consumption of
alcoholic beverages within public buildings, on streets, alleys, sidewalks, parkways and
public parking lots in conjunction with an authorized event where such event and use of
said alcoholic beverages has been disclosed in writing to and authorized by the City
Manager or his/her designee.
This Chapter shall not be construed as conflicting with or limiting enforcement of
the Illinois Cannabis Control Act, 720 ILCS 550/, the Compassionate Use of Medical
Cannabis Program Act, 410 ILCS 130/1, or the Illinois Cannabis Regulation and Tax Act
410 ILCS 705/, as amended from time to time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
Page 6 of 7
SP3.Page 53 of 601
13-O-23
~5~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 7 of 7
SP3.Page 54 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
From: Omar Sheikh, Deputy City Clerk
Subject: Approval of the Minutes of the Regular City Council meeting of January
23, 2023 and the Special City Council meeting of January 14, 2023
Date: February 13, 2023
Recommended Action:
Staff recommends the approval of the Minutes of the Regular City Council meeting of January
23, 2023 and the Special City Council meeting of January 14, 2023
Council Action:
For Action
Summary:
The Minutes of the Regular City Council meeting of January 23, 2023 and the Special City
Council meeting of January 14, 2023 are attached for review and approval of by the City
Council.
Attachments:
Special City Council Meeting Minutes - January 14, 2023 - Attachment - Pdf
City Council Meeting Minutes - January 23, 2023 - Attachment - Pdf
M1.Page 55 of 601
Page 1 MINUTES January 14, 2023
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Saturday, January 14th, 2023
Present:Councilmember Kelly Councilmember Burns
Councilmember Harris Councilmember Revelle
Councilmember Wynne Councilmember Reid
Councilmember Nieuwsma Councilmember Geracaris
(8)
Absent:Councilmember Suffredin
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
Page 2 of 15
M1.Page 56 of 601
Page 2 MINUTES January 14, 2023
(II) PUBLIC COMMENT
Name Agenda Item / Topic
Ray Friedman Harley Clarke Mansion, Goal Setting - Finances
Mike Vasilko Climate Action, CARP
Lesley Williams Community Alliance for Better Government’s goals for Evanston
(III) CALL OF THE WARDS
Ward 1:No Report
Ward 2:2nd Ward Meeting January 17
Ward 3:Not Present During Call of the Wards
Ward 4:No office hours until next Saturday, January 21 10:00 a.m. - 12:00 p.m. Capitol
Ward 5:Not Present During Call of the Wards
Ward 6:Absent
Ward 7:No Report
Ward 8:8th Ward Meeting January 26 6:00 p.m.
Ward 9:No Report
(IV) ITEMS FOR DISCUSSION
City Council Goal Planning Session - Part 2
(V) ADJOURNMENT
Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the
meeting was adjourned at 1:30 p.m
Page 3 of 15
M1.Page 57 of 601
Page 1 MINUTES January 23, 2023
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, January 23rd, 2023
Present:Councilmember Kelly Councilmember Burns
Councilmember Harris Councilmember Suffredin
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Reid
Councilmember Geracaris
(9)
Absent:None
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
Page 4 of 15
M1.Page 58 of 601
Page 2 MINUTES January 23, 2023
(II) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS
Mayor Daniel Biss
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
City Manager Luke Stowe
Economic Development Update;
Black Employee Group Report Update
(IV) COMMUNICATIONS: CITY CLERK
City Clerk Stephanie Mendoza
(V) PUBLIC COMMENT
Name Agenda Item / Topic
Tim Guimond A8
Ray Friedman Goal Setting Meeting Follow-up, Public Comment
Bennett Johnson Economic Development, A8, A9
Kenneth Proskie A8
Carlis Sutton Small landlords
Priscilla Giles ARPA funds
Tina Paden Small landlords
Alan Moy H1
Page 5 of 15
M1.Page 59 of 601
Page 3 MINUTES January 23, 2023
(VI) SPECIAL ORDERS OF BUSINESS
SP1.Ordinance 13-O-23,(formerly Ordinance 110-O-22)Amending Portions of Title 9,
Chapter 5,“General Offenses”of the City Code was approved for introduction as
amended
Councilmember Reid requested adoption of Ordinance 13-O-23,Amending Title 9,
Chapter 5 "General Offenses" of the City Code.
Motion:Councilmember Reid
Second:Councilmember Geracaris
Councilmember Suffredin moved to call the question
Motion:Councilmember Suffredin
Second:Councilmember Reid
Motion Failed 4 - 5
Yes Vote: Kelly, Harris, Burns, Suffredin
No Vote: Wynne, Nieuwsma, Revelle, Reid, Geracaris
Councilmember Nieuwsma moved to amend the item by adding the phrase
highways,streets,alleys,sidewalks,parkways,and public parking lots to section
9-5-10 A 2(b)
Motion:Councilmember Nieuwsma
Second:Councilmember Revelle
Motion Passed 7 - 2
Yes Vote: Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Geracaris
No Vote: Kelly, Reid
Councilmember Wynne moved to call the question
Motion:Councilmember Wynne
Second:Councilmember Suffredin
Motion Passed 9 - 0
Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris
No Vote: None
For Introduction
Approved for Introduction as Amended 8 - 1
Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Burns, Revelle, Reid, Geracaris
No Vote: Suffredin
Page 6 of 15
M1.Page 60 of 601
Page 4 MINUTES January 23, 2023
(VI) SPECIAL ORDERS OF BUSINESS
SP2.ARPA Update - Funding Commitments & Unallocated Balance was discussed
American Rescue Plan Act (ARPA) funds, account 170.99.1700.55251
Motion:Councilmember Reid
Second:Councilmember Nieuwsma
For Discussion
CONSENT AGENDA
Items A1, A7, A8, A9, A13, A14 and H1 were removed from the Consent Agenda
Motion:Councilmember Reid
Second:Councilmember Harris
For Action
Items Approved 9 - 0
Yes Vote: Kelly, Harris, Wynne, Burns, Nieuwsma, Suffredin, Revelle, Reid, Geracaris
No Vote: None
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.The Minutes of the Regular City Council meeting of January 9, 2023 was approved
Staff recommended the approval of the Minutes of the Regular City Council meeting of
January 9, 2023
For Action
Approved on Consent Agenda
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.City of Evanston Payroll, Bills List, and Credit Card Activity was approved
Staff recommended City Council approval of the City of Evanston Payroll for the period of
December 19,2022,through January 1,2023,in the amount of $2,930,468.70 and the
Bills List for January 24,2023,FY 2022,in the amount of $1,695,709.34,and the Bills
List January 24, 2023, FY 2023 in the amount of $1,560,682.27.
Motion:Councilmember Kelly
Second:Councilmember Wynne
For Action
Item Approved 8 - 0 - 1
Yes Vote: Kelly, Harris, Wynne, Burns, Suffredin, Revelle, Reid, Geracaris
No Vote: None
Abstain: Nieuwsma
Page 7 of 15
M1.Page 61 of 601
Page 5 MINUTES January 23, 2023
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A2.The Purchase of Six Electric Vehicles for Various City Departments for FY 2023 was
approved
Staff recommended the City Council authorize the City Manager to enter into a purchase
agreement with Currie Motors (10125 W.Laraway Rd,Frankfort,IL 60423)for six (6)
Chevrolet Bolt EVs in the amount of
$183,678.60.The six vehicles will be utilized by various City departments,including
Community Development, Health & Human Services, and the Public Works Agency.
Funding for the six (6)vehicles will be from the Automotive Equipment Fund (Account
601.19.7780.65550)in the amount of $183,678.60 which has a FY 2023 budgeted
amount of $2,700,000.00. This expenditure represents 6.8% of this budgeted amount.
For Action
Approved on Consent Agenda
A3.A Sole Source Purchase for Self-Contained Breathing Apparatus Equipment from
Municipal Emergency Services was approved
Staff recommended approval of Sole-Source purchase of Self-Contained Breathing
Apparatus equipment from Municipal Emergency Services (75 Remittance Drive,Suite
3135,Chicago,IL 60675)for $472,635.00 out of Fund 100.23.2315.65090.A sole-source
purchase requires 2/3 vote of the Councilmembers.
Fire Department General Fund 100.23.2315.65090 which has $473,000 budgeted in
FY23 with $473,000 remaining YTD.
For Action
Approved on Consent Agenda
A4.Contract Award with Interra,Inc.for Material Testing Services (RFP 22-53)was
approved
Staff recommended the City Council authorize the City Manager to execute an agreement
with Interra,Inc.(600 Territorial Drive,Suite G,Bolingbrook,IL 60440)for Material Testing
Services (RFP 22-53)in the amount of $200,000.This agreement is for a term of one
year with two additional one-year options to renew.
This agreement is a multiple-task order agreement.Additional tasks will be authorized by
staff on an as-needed basis.Funding will be provided from the budgets for individual
capital projects but will not exceed $200,000 for the initial 12-month contract term.
For Action
Approved on Consent Agenda
Page 8 of 15
M1.Page 62 of 601
Page 6 MINUTES January 23, 2023
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A5.Construction Contract for the Rehabilitation of the Evanston Municipal Storage
Facility Phase 1 was approved
Staff recommended the City Council authorize the City Manager to execute a contract
with G.A.Johnson &Sons (828 Foster Street,Evanston,Illinois 60201)to provide
architectural and engineering services for Evanston Municipal Storage Facility Phase 1 in
the amount of $717,550.Award of a contract without advertising for bids requires
two-thirds (⅔) vote of the City Council.
This project will be funded from the sale of the City-owned building at 2026 Central
Street,Evanston (Account No.415.40.4219.62145-620016)in the amount of
$554,077.33,and from the 2023 General Obligation Bonds (Account No.
415.40.4123.62145-620016) in the amount of $163,472.87.
For Action
Approved on Consent Agenda
A6.FY 2023 Estimated Annual User Charge with the Metropolitan Water Reclamation
District of Greater Chicago (MWRDGC)for Disposal of Sludge Generated as Part of
the Water Treatment Process was approved
Staff recommended City Council approve payment of the estimated annual user charge
for 2023 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC)
for disposal of sludge generated as part of the water treatment process in the amount of
$201,167.43.Four payments of $50,291.86 will be made beginning in February 2023 and
ending in November 2023.
Funding is provided by the Water Fund Filtration Business Unit (Account
510.40.4220.62420),which has an approved FY 2023 budget of $352,000.00 and a YTD
balance of $352,000.00.
For Action
Approved on Consent Agenda
Page 9 of 15
M1.Page 63 of 601
Page 7 MINUTES January 23, 2023
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A7.Contract Award to Wreckon Specs,LLC for Property Demolition Services was held
in Administration & Public Works Committee
Staff recommended the City Council authorize the City Manager to execute an agreement
with Wreckon Specs LLC (2115 Wesley Avenue,Evanston,IL 60201)in the amount of
$214,500 for Demolition or Deconstruction Services of the Emerson/Jackson Site (Bid
No. 22-63).
West Evanston Tax Increment Financing (TIF)335.99.5870.65515 (Other Improvements).
The subject property is within the Five Fifths TIF.Staff recommended porting funds from
the West Evanston TIF to the Five Fifths TIF.Staff recommended porting the funds back
to the West Evanston TIF when increment is collected into the Five Fifths TIF in 2023.
For Action
Held in Administration & Public Works Committee
A8.A Sole Source Contract with Hunden Strategic Partners to Provide a Ryan Field
Economic Impact Study was held in Administration & Public Works Committee
Staff recommended City Council authorize the City Manager to execute a sole-source
contract with Hunden Strategic Partners to complete a Ryan
Field Rebuild Economic Impact Study.Hunden will seek a full waiver of the MWEBE
participation goal requirement.A sole-source purchase requires 2/3 vote of the
Councilmembers.
The fee,in an amount not to exceed $68,000,would be paid from contingency account in
the City Manager's budget,100.15.1525.68205 which has a budget allocation of
$150,000, all of which is remaining.
For Action
Held in Administration & Public Works Committee
A9.A Proposed Lease Language as Provided by the Jens Jensen Gardens in
Evanston, Inc. was held in Administration & Public Works Committee
Councilmember Kelly recommended City Council approval of the language contained in
the Lease Agreement provided by the Jens Jensen Gardens in Evanston,Inc.for the
exclusive right to the coach house and connected greenhouse and portions of the land
(collectively, the “Premises”) located at the Harley Clarke property.
For Action
Held in Administration & Public Works Committee
Page 10 of 15
M1.Page 64 of 601
Page 8 MINUTES January 23, 2023
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A10.A One-Year Extension to the Contract with Backflow Solutions Incorporated for
Cross-Connection Control Management Program Services (RFP 19-61)was
approved
Staff recommended the City Council authorize the City Manager to execute a one-year
extension to the contract with Backflow Solutions Incorporated (12609 South Laramie
Ave,Alsip,Illinois 60803)for the period of February 28,2023,to February 28,2024,to
provide CrossConnection Control Management Program services in the not-to-exceed
amount of $47,700.00.
Funding is provided by the Water Fund,Water Other Operations Business Unit (Account
510.40.4225.62185),which has an approved FY 2023 budget of $130,000.00,all of which
is remaining.
For Action
Approved on Consent Agenda
A11.Change Order No.1 to the Agreement with McGuire Igleski &Associates,Inc.for
the Water Treatment Plant First Floor Window Hardening Design was approved
Staff recommended the City Council authorize the City Manager to execute Change
Order No.1 to the agreement with McGuire Igleski &Associates,Inc.(1330 Sherman
Avenue,Evanston,IL 60201)for the Water Treatment Plant (WTP)First Floor Window
Hardening Design in the amount of $7,500.00.This will increase the overall contract
amount from $17,500.00 to $25,000.00.This Change Order includes a time extension of
323 days,extending the contract completion date from December 15,2022,to November
3, 2023.
Funding for this work will be from the Water Fund (Account 513.71.7330.62145-722007),
which has an approved FY 2023 budget of $3,762,000.00, all of which is remaining.
For Action
Approved on Consent Agenda
A12.Resolution 3-R-23,Authorizing the City Manager to Enter Into A Parking Lease
Agreement with Zoe Life Evanston Labs Owner,LLC at the City Garage Located at
525 Church Street was approved
Staff recommended that the City Council adopt Resolution 3-R-23 authorizing the City
Manager to enter into a multi-year parking lease with Zoe Life Evanston Labs Owner,
LLC,for 100 parking spaces in the City-owned parking garage located at 525 Church
Street.
For Action
Approved on Consent Agenda
Page 11 of 15
M1.Page 65 of 601
Page 9 MINUTES January 23, 2023
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A13.Resolution 6-R-23,Authorizing the City Manager to Execute the Collective
Bargaining Agreement Between the City of Evanston and Evanston Police
Sergeants Association Affiliated with Illinois Fraternal Order of Police Labor
Council was approved
Staff recommended City Council adoption of Resolution 6-R-23,ratifying the collective
bargaining agreement with the City and the Evanston Police Sergeants Association
affiliated with the Illinois Fraternal Order of Police Labor Council (hereafter referred to as
"FOP Sergeants").
Motion:Councilmember Kelly
Second:Councilmember Nieuwsma
For Action
Item Approved 9 - 0
Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris
No Vote: None
A14.Resolution 7-R-23,Authorizing the City Manager to Execute the Collective
Bargaining Agreement Between the City of Evanston and Illinois Fraternal Order of
Police was approved
Staff recommended the adoption of Resolution 7-R-23,ratifying the collective bargaining
agreement with the City and the Illinois Fraternal Order of Police (hereafter referred to as
"FOP Patrol").
Motion:Councilmember Kelly
Second:Councilmember Nieuwsma
For Action
Item Approved 9 - 0
Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris
No Vote: None
Page 12 of 15
M1.Page 66 of 601
Page 10 MINUTES January 23, 2023
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A15.Resolution 8-R-23,Authorizing the City Clerk to Sign an Illinois Department of
Transportation Resolution for Improvement under the Illinois Highway Code for
Resurfacing Various Evanston Streets was approved
Staff recommended City Council adoption of Resolution 8-R-23,Authorizing the City
Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under
the Illinois Highway Code for Resurfacing Various Evanston Streets.This will allow the
use of Motor Fuel Tax (MFT) funds in the amount of $1,444,000 for street resurfacing.
Funding will be provided from Motor Fuel Tax Funds (MFT)in the amount of $1,444,000
(Account 200.40.5100.65515 –423002),which has a total FY 2023 budget of
$4,141,600.
For Action
Approved on Consent Agenda
A16.Resolution 9-R-23,Amending the Intergovernmental Agreement for Reciprocal
Reporting and School Resource Officers Between the City of Evanston and
Evanston Township High School District 202 was approved
Staff recommended City Council adoption of Resolution 9-R-23,authorizing the City
Manager to execute an amendment to the Intergovernmental Agreement for Reciprocal
Reporting and School Resource Officers Between the City of Evanston and Evanston
Township High School District 202.
For Action
Approved on Consent Agenda
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Resolution 1-R-23,Authorizing the Acquisition of Real Property at 2404 Ridge
Avenue Through Eminent Domain was approved
City staff recommended City Council adoption of Resolution 1-R-23,authorizing the
acquisition of real property at 2404 Ridge Avenue through eminent domain.
For Action
Approved on Consent Agenda
Page 13 of 15
M1.Page 67 of 601
Page 11 MINUTES January 23, 2023
(X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.Ordinance 2-O-23,Amending the City Code,“Creating Title 12 "Consumer
Protections"Chapter 1,Cashless Establishments Prohibited was referred back to
Economic Development Committee and Equity & Empowerment Commission
The Human Services Committee requested City Council adoption of Ordinance 2-O-23,
Amending the City Code,"Creating Title 12 "Consumer Protections"Chapter 1,"Cashless
Establishments Prohibited.
Motion:Councilmember Reid
Second:Councilmember Harris
Councilmember Nieuwsma moved to refer this item back to the Economic
Development Committee
Motion:Councilmember Nieuwsma
Second:Councilmember Suffredin
Councilmember Nieuwsma amended the motion to refer this item back to the
Economic Development Committee and Equality & Empowerment Commission
Motion:Councilmember Nieuwsma
Second:Councilmember Wynne
Motion Passed 8 - 1
Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Geracaris
No Vote: Reid
For Action
Item was referred back to the Economic Development Committee and Equity &
Empowerment Commission
(XI) APPOINTMENTS
AP1.Approval of Appointment to Boards, Commissions, and Committees was approved
The Mayor recommends City Council approval of the appointments of Yancey Hughes to
the Arts Council and Christopher Swanson to the Animal Welfare Board.
For Action
Approved on Consent Agenda
Page 14 of 15
M1.Page 68 of 601
Page 12 MINUTES January 23, 2023
(XII) CALL OF THE WARDS
Ward 1:1st Ward Meeting January 25 9:00 a.m. Collectivo
Ward 2:Congratulations to AKA,ΔΣΘ,and ΖΦΒ sororities and ΦΒΣ fraternity for their founders
Days; 2nd Ward Meeting January 24 7:00 p.m.
Ward 3:Office hours February 2 7:30 a.m. - 10:00 a.m. Brothers K;
3rd Ward Meeting February 8 7:00 p.m. Lincoln School
Ward 4:4th Ward Meeting February 7 7:00 p.m. Robert Crown;
Office hours February 11 10:00 a.m. - 12:00 p.m. Reprise Coffee Roasters
Ward 5:Evanston Redistricting Meeting/Joint 5th Ward Meeting January 26 7:00 p.m.Y.O.U./
(virtual)
Ward 6:No Report
Ward 7:7th Ward Meeting January 31 Civic Center 2404;Special Topic Meeting:February 8
(virtual)
Ward 8:8th Ward Meeting January 26 6:00 p.m. (virtual)
Ward 9:Encourage participation in the Participatory Budget Meetings;
Spanish language event January 28 11:30 a.m. Library;
Participatory Budget Meeting for African and Caribbean immigrant community 6:00 p.m.
Robert Crown; 9th Ward Meeting
(XII) EXECUTIVE SESSION
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS
120/2(a)to discuss agenda items regarding the purchase or lease of real property for the use
of the public body and approval of minutes.The agenda items are permitted subjects to be
considered in Executive Session and are enumerated exceptions under the Open Meetings
Act, with the exceptions being 5 ILCS 120/2(a) (c)(5), and (c)21.
Motion:Councilmember Nieuwsma
Second:Councilmember Wynne
Convene into Executive Session 9:51 p.m.
Motion Passed 8 - 0
Yes Vote: Kelly, Harris, Wynne, Burns, Nieuwsma, Revelle, Reid, Geracaris
No Vote: None
Absent: Suffredin
(XIV) ADJOURNMENT
Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the
meeting was adjourned at 11:36 p.m.
Page 15 of 15
M1.Page 69 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Date: February 13, 2023
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of
January 2, 2023, through January 15, 2023, in the amount of $3,060,616.03 and January 16,
2023, through January 29, 2023, in the amount of $3,180,747.97 and the Bills List for February
14, 2023, FY 2022, in the amount of $1,700,143.19, and the Bills List February 14, 2023, FY
2023 in the amount of $3,985,290.29 and credit card activity for the period ending December
26, 2022, in the amount of $256,244.56.
Council Action:
For Action
Summary:
Payroll – January 2, 2023, through January 15, 2023, $ 3,060,616.03
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Payroll – January 16, 2023, through January 29, 2023, $ 3,180,747.97
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – February 14, 2023 FY22, $ 1,700,143.19
General Fund Amount – Bills list $ 351,405.28
Advanced checks-General Fund $ 109,974.93
$ 461,380.21
Bills List – January 24, 2023 FY23, $ 3,985,290.29
General Fund Amount – Bills list $ 1,826,722.08
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 11,926,797.48
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
A1.Page 70 of 601
Attachments:
02.14.2023 BILLS LIST FY2022
02.14.2023 BILLS LIST FY2023
December 2022 Transactions
Page 2 of 60
A1.Page 71 of 601
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
16909 - URBAN SUSTAINABILITY DIRECTORS NETWORK 12/26/2022 02/14/2023 1,980.00
Invoice Transactions 1 $1,980.00
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 19.17
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 133.85
Invoice Transactions 2 $153.02
103883 - ODP BUSINESS SOLUTIONS, LLC 12/26/2022 02/14/2023 (46.28)
Invoice Transactions 1 ($46.28)
16932- SHOREFRONT STOREFRONTLEGACY CENTER GRANT 12/26/2022 02/14/2023 70,000.00
132219 - JOVONN RANSOM 12/26/2022 02/14/2023 200.00
19474 - MAIA FAITH ART 12/26/2022 02/14/2023 200.00
19450 - STONEBRAKER, MARGO 12/26/2022 02/14/2023 200.00
19140 - STOUTE COMMUNICATIONS, LLC 12/26/2022 02/14/2023 3,569.66
19452 - WILLIAMS, ASIAH 12/26/2022 02/14/2023 200.00
Invoice Transactions 5 $74,369.66
Invoice Transactions 9 $76,303.38
Invoice Transactions 9 $76,303.38
163373 - HEALTH ENDEAVORS, S.C.12/26/2022 02/14/2023 2,235.00
105201 - TRANS UNION CORP 12/26/2022 02/14/2023 90.00
Invoice Transactions 2 $2,325.00
Invoice Transactions 2 $2,325.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 12/26/2022 02/14/2023 2,250.00
Invoice Transactions 1 $2,250.00
Invoice Transactions 1 $2,250.00
102277 - HASTINGS AIR-ENERGY CONTROL 12/26/2022 02/14/2023 10,305.73
278136 - LAKESHORE RECYCLING SYSTEMS 12/26/2022 02/14/2023 2,515.73
278136 - LAKESHORE RECYCLING SYSTEMS 12/26/2022 02/14/2023 1,515.00
13463 - GARLAND /DBS, INC.12/26/2022 02/14/2023 5,260.00
Invoice Transactions 4 $19,596.46
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 221.72
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 51.89
Invoice Transactions 2 $273.61
103744 - NICOR 12/26/2022 02/14/2023 700.24
103744 - NICOR 12/26/2022 02/14/2023 654.63
103744 - NICOR 12/26/2022 02/14/2023 405.22
103744 - NICOR 12/26/2022 02/14/2023 292.77
103744 - NICOR 12/26/2022 02/14/2023 928.51
103744 - NICOR 12/26/2022 02/14/2023 514.04
103744 - NICOR 12/26/2022 02/14/2023 1,193.60
103744 - NICOR 12/26/2022 02/14/2023 1,796.63
103744 - NICOR 12/26/2022 02/14/2023 525.26
103744 - NICOR 12/26/2022 02/14/2023 584.98
103744 - NICOR 12/26/2022 02/14/2023 413.37
Invoice Transactions 11 $8,009.25
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 79.00
Invoice Transactions 1 $79.00
102277 - HASTINGS AIR-ENERGY CONTROL 12/26/2022 02/14/2023 919.12
Invoice Transactions 1 $919.12
Invoice Transactions 19 $28,877.44
Invoice Transactions 22 $33,452.44
315470 - GOV TEMPS USA, LLC 12/26/2022 02/14/2023 924.00
315470 - GOV TEMPS USA, LLC 12/26/2022 02/14/2023 1,097.25
Invoice Transactions 2 $2,021.25
Invoice Transactions 2 $2,021.25
19024 - BYRNE SOFTWARE TECHNOLOGIES 12/26/2022 02/14/2023 3,770.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 12/26/2022 02/14/2023 5,800.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 12/26/2022 02/14/2023 6,380.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 12/26/2022 02/14/2023 870.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 12/26/2022 02/14/2023 5,147.50
19024 - BYRNE SOFTWARE TECHNOLOGIES 12/26/2022 02/14/2023 5,220.00
Invoice Transactions 6 $27,187.50
Invoice Transactions 6 $27,187.50
168912 - EVANSTON NORTHSHORE YWCA 12/26/2022 02/14/2023 15,000.00
Invoice Transactions 1 $15,000.00
Invoice Transactions 1 $15,000.00
Invoice Transactions 9 $44,208.75
19438 - CLARK HILL PLC 12/26/2022 02/14/2023 4,650.50
19438 - CLARK HILL PLC 12/26/2022 02/14/2023 3,301.50
18172 - DR. ROBIN KROLL, INC.12/26/2022 02/14/2023 5,250.00
19444 - P4 SECURITY SOLUTIONS, LLC 12/26/2022 02/14/2023 22,250.00
Invoice Transactions 4 $35,452.00
104182 - PRESTONS FLOWERS & GIFTS 12/26/2022 02/14/2023 70.00
104182 - PRESTONS FLOWERS & GIFTS 12/26/2022 02/14/2023 70.00
104182 - PRESTONS FLOWERS & GIFTS 12/26/2022 02/14/2023 65.00
Invoice Transactions 3 $205.00
14910 - SUPERION, LLC 12/26/2022 02/14/2023 5,250.00
Invoice Transactions 1 $5,250.00
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 50.70
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 55.82
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 26.33
Invoice Transactions 3 $132.85
Invoice Transactions 11 $41,039.85
102667 - J. G. UNIFORMS, INC 12/26/2022 02/14/2023 79.95
102667 - J. G. UNIFORMS, INC 12/26/2022 02/14/2023 98.50
102667 - J. G. UNIFORMS, INC 12/26/2022 02/14/2023 304.95
102667 - J. G. UNIFORMS, INC 12/26/2022 02/14/2023 64.95
Invoice Transactions 4 $548.35
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 41.56
Invoice Transactions 1 $41.56
Account 65025 - FOOD
*PRISONER FOOD
Account 65025 - FOOD Totals
UNIFORM (RECRUIT)
UNIFORM (RECRUIT)
UNIFORM (RECRUIT)
Account 65020 - CLOTHING Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2210 - PATROL OPERATIONS
Account 65020 - CLOTHING
UNIFORM (RECRUIT)
UTILITY - CAMERAS (11/29 - 12/30)
UTILITY - CAMERAS (11/28 - 12/29)
ELECTRICITY - CAMERAS (11/30 - 1/03)
Account 64005 - ELECTRICITY Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
ONESOLUTION POLICE-TO-CITIZEN ANNUAL SUBSCRIPTION (12/21-12/22)
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
FUNERAL FLOWERS
FUNERAL FLOWERS
FUNERAL FLOWERS
Account 62490 - OTHER PROGRAM COSTS Totals
PROFESSIONAL SERVICES - WELLNESS PROGRAM
PROFESSIONAL SERVICES
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 62490 - OTHER PROGRAM COSTS
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62272 - OTHER PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
Account 67111 - YWCA Totals
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT
Account 67111 - YWCA
FIRST AND FINAL DISBURSEMENT OF ESG 2021 FOR SHELTER SERVICES
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
Account 62236 - SOFTWARE MAINTENANCE Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 62236 - SOFTWARE MAINTENANCE
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
HR CONSULTING
HR CONSULTING
Account 61010 - REGULAR PAY Totals
Business Unit 2105 - PLANNING & ZONING Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2105 - PLANNING & ZONING
Account 61010 - REGULAR PAY
Account 65050 - BLDG MAINTENANCE MATERIAL
GRABBER FOR HOSE CONNECTION
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Business Unit 1950 - FACILITIES Totals
Account 64015 - NATURAL GAS Totals
Account 65025 - FOOD
*FOOD SUPPLY: HOLIDAY PARTY
Account 65025 - FOOD Totals
UTILITIES-NICOR DEC22
UTILITIES-NICOR DEC22
UTILITIES-NICOR DEC22
UTILITIES-NICOR DEC22
UTILITIES-NICOR DEC22
UTILITIES-NICOR DEC22
UTILITIES-NICOR DEC22
UTILITIES-NICOR DEC22
UTILITIES-NICOR DEC22
UTILITIES-NICOR DEC22
ELECTRICITY SERVICE
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR NOV 22
LEVY CENTER ROOF REPAIRS MICPA#PW1925-PO2021-635 REMAINING
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 64005 - ELECTRICITY
ELECTRICITY SERVICE
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
INSTALL OF NEW FLEX HOSE/NOZZLE AT 2020 ASBURY
PORT O POTTY RENTALS
PORT O POTTY RENTALS
Account 64505 - TELECOMMUNICATIONS
MONTHLY COMMUNICATION CHARGES
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
EMPLOYMENT TESTING-HEALTH ENDEAVORS
EMPLOYMENT BACKGROUND CHECKS-TRANSUNION
Account 68205 - CONTINGENCIES Totals
Business Unit 1505 - CITY MANAGER Totals
Department 15 - CITY MANAGER'S OFFICE Totals
REPARATIONS YOUTH ART CONTEST
REPARATIONS YOUTH ART CONTEST
REPARATIONS YOUTH ART CONTEST
CONSULTING
REPARATIONS YOUTH ART CONTEST
OFFICE SUPPLIES FOR CMO
Account 65095 - OFFICE SUPPLIES Totals
Account 68205 - CONTINGENCIES
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Account 65025 - FOOD
*FOOD SUPPLY: ALL STAFF
*FOOD SUPPLY: ALL STAFF
Account 65025 - FOOD Totals
Business Unit 1505 - CITY MANAGER
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES
Account 62360 - MEMBERSHIP DUES Totals
Invoice Description
Fund 100 - GENERAL FUND
Department 15 - CITY MANAGER'S OFFICE
Run by Tera Davis on 02/07/2023 10:03:05 AM
Page 3 of 60
A1.Page 72 of 601
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Invoice Description
206940 - ULINE 12/26/2022 02/14/2023 470.40
Invoice Transactions 1 $470.40
Invoice Transactions 6 $1,060.31
101711 - EVANSTON ATHLETIC CLUB 12/26/2022 02/14/2023 254.20
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 12/26/2022 02/14/2023 700.00
Invoice Transactions 2 $954.20
103892 - O'HERRON CO., INC., RAY 12/26/2022 02/14/2023 3,000.00
Invoice Transactions 1 $3,000.00
Invoice Transactions 3 $3,954.20
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 195.80
Invoice Transactions 1 $195.80
Invoice Transactions 1 $195.80
18707 - CANINE DETECTION AND INSPECTION SERVICES (CDIS)12/26/2022 02/14/2023 2,750.00
Invoice Transactions 1 $2,750.00
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 103.01
Invoice Transactions 1 $103.01
Invoice Transactions 2 $2,853.01
Invoice Transactions 23 $49,103.17
19303 - FRONT LINE BEHAVIORAL HEALTH, LLC 12/26/2022 02/14/2023 3,640.00
Invoice Transactions 1 $3,640.00
Invoice Transactions 1 $3,640.00
100316 - ANDRES MEDICAL BILLING 12/26/2022 02/14/2023 8,052.62
Invoice Transactions 1 $8,052.62
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 143.18
18599 - STATE CHEMICAL SOLUTIONS 12/26/2022 02/14/2023 117.99
18599 - STATE CHEMICAL SOLUTIONS 12/26/2022 02/14/2023 168.95
Invoice Transactions 3 $430.12
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 12/26/2022 02/14/2023 109.54
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 12/26/2022 02/14/2023 113.51
Invoice Transactions 2 $223.05
13163 - LEE'S FOODSERVICE PARTS & REPAIRS 12/26/2022 02/14/2023 211.25
13163 - LEE'S FOODSERVICE PARTS & REPAIRS 12/26/2022 02/14/2023 1,913.33
Invoice Transactions 2 $2,124.58
Invoice Transactions 8 $10,830.37
Invoice Transactions 9 $14,470.37
18100 - BRUCE DOBLIN MDSC 12/26/2022 02/14/2023 3,400.00
Invoice Transactions 1 $3,400.00
Invoice Transactions 1 $3,400.00
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 69.56
Invoice Transactions 1 $69.56
Invoice Transactions 1 $69.56
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 51.12
Invoice Transactions 1 $51.12
Invoice Transactions 1 $51.12
17397 - EMERGENT DEVICES INC.12/26/2022 02/14/2023 5,700.00
Invoice Transactions 1 $5,700.00
Invoice Transactions 1 $5,700.00
Invoice Transactions 4 $9,220.68
14914 - EVANSTON CRADLE TO CAREER 12/26/2022 02/14/2023 50,000.00
Invoice Transactions 1 $50,000.00
103883 - ODP BUSINESS SOLUTIONS, LLC 12/26/2022 02/14/2023 (35.66)
103883 - ODP BUSINESS SOLUTIONS, LLC 12/26/2022 02/14/2023 61.97
Invoice Transactions 2 $26.31
Invoice Transactions 3 $50,026.31
100573 - BENNISONS BAKERIES 12/26/2022 02/14/2023 256.00
18524 - DILLY DALLY PROVISIONS 12/26/2022 02/14/2023 21.00
10327 - DULCE CARAMEL CO.12/26/2022 02/14/2023 10.00
266331 - ED GAST 12/26/2022 02/14/2023 457.00
19271 - EL MOLCAJETE SAUCES LLC 12/26/2022 02/14/2023 59.00
18659 - FRED'S BREAD LLC 12/26/2022 02/14/2023 401.00
10765 - FROSTY PRODUCTION 12/26/2022 02/14/2023 1,177.00
16613 - GARLIC UNDERGROUND 12/26/2022 02/14/2023 292.00
270718 - GENEVA LAKES PRODUCE 12/26/2022 02/14/2023 912.00
289422 - GREAT HARVEST BREAD CO.12/26/2022 02/14/2023 47.00
15790 - GREEN FIRE FARM, LLC 12/26/2022 02/14/2023 1,198.00
266322 - HENRY'S FARM 12/26/2022 02/14/2023 2,294.00
268159 - J.W. MORLOCK AND GIRLS 12/26/2022 02/14/2023 185.00
19273 - JACOBSON FAMILY FARMS, LLC 12/26/2022 02/14/2023 352.00
266324 - K & K FARM'S 12/26/2022 02/14/2023 663.00
275512 - K.V. STOVER AND SON 12/26/2022 02/14/2023 1,495.00
18525 - KARL'S CRAFT SOUP 12/26/2022 02/14/2023 72.00
11913 - KATIC BREADS WHOLESALE, LLC 12/26/2022 02/14/2023 881.00
16855 - KOMBUCHA BRAVA LLC 12/26/2022 02/14/2023 282.00
266320 - LAKE BREEZE ORGANICS 12/26/2022 02/14/2023 949.00
266321 - LYON'S FARM 12/26/2022 02/14/2023 491.00
10317 - MINT CREEK FARM 12/26/2022 02/14/2023 58.00
18522 - MISERICORDIA 12/26/2022 02/14/2023 140.00
18526 - NENA'S CUPCAKES 12/26/2022 02/14/2023 21.00
17451 - NEWPORT COFFEE HOUSE 12/26/2022 02/14/2023 67.00
270733 - NICHOLS FARM & ORCHARD 12/26/2022 02/14/2023 1,604.00
270722 - OLD TOWN OIL 12/26/2022 02/14/2023 214.00
270732 - P AND M FARM 12/26/2022 02/14/2023 580.00
18070 - PASTA PAPPONE 12/26/2022 02/14/2023 54.00
13241 - PHOENIX BEAN LLC 12/26/2022 02/14/2023 52.00
300978 - RIVER VALLEY RANCH 12/26/2022 02/14/2023 44.00
299638 - SHEEKAR DELIGHTS 12/26/2022 02/14/2023 12.00
19274 - SIMPLY MI FARM LLC 12/26/2022 02/14/2023 358.00
288801 - SMITS FARMS 12/26/2022 02/14/2023 420.00
266317 - TERESA'S FRUIT AND HERBS 12/26/2022 02/14/2023 180.00
11785 - THE CHEESE PEOPLE 12/26/2022 02/14/2023 290.00
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
Business Unit 3015 - FARMER'S MARKET
Account 62490 - OTHER PROGRAM COSTS
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals
ANNUAL SUPPORT CRADDLE TO CARRER
Account 62647 - Cradle to Career Programming Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Department 24 - HEALTH Totals
Department 30 - PARKS AND RECREATION
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT
Account 62647 - Cradle to Career Programming
Account 62490 - OTHER PROGRAM COSTS
NARCAN NASAL SPRAY
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2455 - COMMUNITY HEALTH Totals
Account 65025 - FOOD Totals
Business Unit 2445 - HUMAN SERVICES Totals
Business Unit 2455 - COMMUNITY HEALTH
Business Unit 2435 - PUBLIC HEALTH DIVISION Totals
Business Unit 2445 - HUMAN SERVICES
Account 65025 - FOOD
*FOOD SUPPLY: STAFF HOLIDAY
Business Unit 2435 - PUBLIC HEALTH DIVISION
Account 62467 - ASPIRE GRANT- EXPENSE
*ASPIRE WORKFORCE EVENT
Account 62467 - ASPIRE GRANT- EXPENSE Totals
MEDICAL CONSULTATION SERVICES FOR 2 MONTHS
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2420 - COVID CONTACT TRACING Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2420 - COVID CONTACT TRACING
Account 62490 - OTHER PROGRAM COSTS
EQUIPMENT REPAIR
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
TURNOUT GEAR MAINTENANCE
Account 65090 - SAFETY EQUIPMENT Totals
Account 65625 - FURNITURE & FIXTURES
EQUIPMENT REPAIR
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65090 - SAFETY EQUIPMENT
TURNOUT GEAR MAINTENANCE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65040 - JANITORIAL SUPPLIES
*JANITORAL SUPPLIES
JANITORIAL SUPPPLIES
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Business Unit 2315 - FIRE SUPPRESSION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
AMBULANCE CHARGES- DEC 2022
Business Unit 2305 - FIRE MGT & SUPPORT
Account 62270 - MEDICAL/HOSPITAL SERVICES
FIREFIGHTER HEALTH ASSESSMENTS
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65125 - OTHER COMMODITIES
*BREAKROOM SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
CANINE DETECTIVE / INSPECTION SERVICES
Business Unit 2280 - ANIMAL CONTROL
Account 64005 - ELECTRICITY
UTILITY - ANIMAL SHELTER (11/29 - 12/30)
Account 64005 - ELECTRICITY Totals
Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES
AMMUNITION STATE OF ILLINOIS CONTRACT
Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Account 62295 - TRAINING & TRAVEL
HEALTH CLUB USAGE - NOV & DEC
TRAINING (FACILITY RENTAL)
Account 62295 - TRAINING & TRAVEL Totals
PATROL SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2210 - PATROL OPERATIONS Totals
Account 65125 - OTHER COMMODITIES
Run by Tera Davis on 02/07/2023 10:03:05 AM
Page 4 of 60
A1.Page 73 of 601
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Invoice Description
19272 - THE NAKED TRUFFLE 12/26/2022 02/14/2023 43.00
17483 - THE TALKING FARM 12/26/2022 02/14/2023 34.00
Invoice Transactions 38 $16,665.00
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 104.17
Invoice Transactions 1 $104.17
Invoice Transactions 39 $16,769.17
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 29.73
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 225.78
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 22.51
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 160.15
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 138.12
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 27.19
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 776.61
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 10.48
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 196.81
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 28.13
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 209.29
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 230.16
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 59.63
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 73.13
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 184.13
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 23.23
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 35.74
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 24.51
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 89.59
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 20.71
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 398.12
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 38.89
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 29.16
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 20.81
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 39.03
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 29.60
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 169.23
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 61.61
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 29.38
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 87.40
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 152.34
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 42.88
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 26.22
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 4.75
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 92.27
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 81.00
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 27.24
Invoice Transactions 37 $3,895.56
103744 - NICOR 12/26/2022 02/14/2023 172.10
Invoice Transactions 1 $172.10
Invoice Transactions 38 $4,067.66
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 13,289.57
Invoice Transactions 1 $13,289.57
103744 - NICOR 12/26/2022 02/14/2023 10,332.57
Invoice Transactions 1 $10,332.57
106871 - R & R SPECIALTIES OF WISCONSIN, INC.12/26/2022 02/14/2023 641.50
Invoice Transactions 1 $641.50
106871 - R & R SPECIALTIES OF WISCONSIN, INC.12/26/2022 02/14/2023 709.75
Invoice Transactions 1 $709.75
Invoice Transactions 4 $24,973.39
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 656.53
Invoice Transactions 1 $656.53
103744 - NICOR 12/26/2022 02/14/2023 465.31
Invoice Transactions 1 $465.31
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 151.96
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 125.00
102984 - LAUNDRY WORLD 12/26/2022 02/14/2023 65.50
Invoice Transactions 3 $342.46
Invoice Transactions 5 $1,464.30
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 1,215.50
Invoice Transactions 1 $1,215.50
103744 - NICOR 12/26/2022 02/14/2023 525.25
Invoice Transactions 1 $525.25
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 309.16
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 128.64
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 135.58
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 100.44
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 201.12
Invoice Transactions 5 $874.94
10546 - SUPERIOR INDUSTRIAL SUPPLY 12/26/2022 12/26/2022 288.33
Invoice Transactions 1 $288.33
Invoice Transactions 8 $2,904.02
173137 - SHADANA PATTERSON 12/26/2022 02/14/2023 200.00
Invoice Transactions 1 $200.00
Invoice Transactions 1 $200.00
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 2,477.55
Invoice Transactions 1 $2,477.55
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 183.37
102984 - LAUNDRY WORLD 12/26/2022 02/14/2023 80.00
Invoice Transactions 2 $263.37
Invoice Transactions 3 $2,740.92
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 45.92
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 90.78
Invoice Transactions 2 $136.70
Invoice Transactions 2 $136.70
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 175.46
Invoice Transactions 1 $175.46
Invoice Transactions 1 $175.46Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Business Unit 3605 - ECOLOGY CENTER
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Account 64005 - ELECTRICITY
ELECTRICITY SERVICE
Account 64005 - ELECTRICITY Totals
*FOOD: HOLIDAY PARTY
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3130 - SPECIAL RECREATION Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Unit 3130 - SPECIAL RECREATION
Account 65110 - RECREATION SUPPLIES
*PROGRAM SUPPLIES
Account 65110 - RECREATION SUPPLIES
*SUPPLIES: PROGRAM
MOPS AND TOWELS WASHED 2022
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 64005 - ELECTRICITY
ELECTRICITY SERVICE
Account 64005 - ELECTRICITY Totals
Account 62505 - INSTRUCTOR SERVICES
VIDEOGRAPHER AMERICAN SON 2022
Account 62505 - INSTRUCTOR SERVICES Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR
*FOOD: FJCC SNACKS/SUPPER
Account 65025 - FOOD Totals
Account 65040 - JANITORIAL SUPPLIES
JANITAROL SUPPLIES, ETC.
Account 65025 - FOOD
*FJCC SNACKS/SUPPER
*FJCC SNACKS/SUPPER
*FJCC SNACKS/SUPPER
*THANKSGIVING CONCERT
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES-NICOR DEC22
Account 64015 - NATURAL GAS Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 64005 - ELECTRICITY
ELECTRICITY SERVICE
Account 65110 - RECREATION SUPPLIES
*REC SUPPLIES
*REC SUPPLIES
Fencing Washed
Account 65110 - RECREATION SUPPLIES Totals
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES-NICOR DEC22
Account 64015 - NATURAL GAS Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 64005 - ELECTRICITY
ELECTRICITY SERVICE
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
MARKING AND TEMP KIT
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
GAS SERVICE
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLY
Account 64005 - ELECTRICITY
ELECTRICITY SERVICE
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
Account 64015 - NATURAL GAS Totals
Business Unit 3025 - PARK UTILITIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
ELECTRICITY SERVICE
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
GAS SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
ELECTRICITY SERVICE
Business Unit 3015 - FARMER'S MARKET Totals
Business Unit 3025 - PARK UTILITIES
Account 64005 - ELECTRICITY
ELECTRICITY SERVICE
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65025 - FOOD
*FARMER'S MARKET
Account 65025 - FOOD Totals
SUMMER FARMERS MARKET
SUMMER FARMERS MARKET
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A1.Page 74 of 601
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Invoice Description
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 391.98
Invoice Transactions 1 $391.98
Invoice Transactions 1 $391.98
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 726.02
Invoice Transactions 1 $726.02
103744 - NICOR 12/26/2022 02/14/2023 607.96
Invoice Transactions 1 $607.96
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 12/26/2022 02/14/2023 79.90
Invoice Transactions 1 $79.90
Invoice Transactions 3 $1,413.88
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 58.62
Invoice Transactions 1 $58.62
Invoice Transactions 1 $58.62
Invoice Transactions 109 $105,322.41
292557 - SILK SCREEN EXPRESS, INC.12/26/2022 02/14/2023 24.00
292557 - SILK SCREEN EXPRESS, INC.12/26/2022 02/14/2023 5,073.00
292557 - SILK SCREEN EXPRESS, INC.12/26/2022 02/14/2023 39.00
292557 - SILK SCREEN EXPRESS, INC.12/26/2022 02/14/2023 110.00
Invoice Transactions 4 $5,246.00
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 47.48
Invoice Transactions 1 $47.48
Invoice Transactions 5 $5,293.48
103360 - METROPOLITAN WATER RECLAMATION DISTRICT 12/26/2022 02/14/2023 1,300.00
Invoice Transactions 1 $1,300.00
292557 - SILK SCREEN EXPRESS, INC.12/26/2022 02/14/2023 190.00
Invoice Transactions 1 $190.00
Invoice Transactions 2 $1,490.00
103795 - NORTH SHORE TOWING 12/26/2022 02/14/2023 75.00
103795 - NORTH SHORE TOWING 12/26/2022 02/14/2023 75.00
103795 - NORTH SHORE TOWING 12/26/2022 02/14/2023 75.00
Invoice Transactions 3 $225.00
326038 - GOODMARK NURSERIES, LLC 12/26/2022 02/14/2023 212.50
Invoice Transactions 1 $212.50
100359 - ARLINGTON POWER EQUIPMENT 12/26/2022 02/14/2023 2,416.75
100359 - ARLINGTON POWER EQUIPMENT 12/26/2022 02/14/2023 599.98
Invoice Transactions 2 $3,016.73
100359 - ARLINGTON POWER EQUIPMENT 12/26/2022 02/14/2023 (18.99)
Invoice Transactions 1 ($18.99)
Invoice Transactions 7 $3,435.24
15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 12/26/2022 02/14/2023 5,400.00
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 22.51
Invoice Transactions 2 $5,422.51
101192 - CONSERV FS 12/26/2022 02/14/2023 590.63
Invoice Transactions 1 $590.63
Invoice Transactions 3 $6,013.14
101832 - FEDERAL EXPRESS CORP.12/26/2022 02/14/2023 10.88
Invoice Transactions 1 $10.88
Invoice Transactions 1 $10.88
292557 - SILK SCREEN EXPRESS, INC.12/26/2022 02/14/2023 454.00
292557 - SILK SCREEN EXPRESS, INC.12/26/2022 02/14/2023 327.00
Invoice Transactions 2 $781.00
Invoice Transactions 2 $781.00
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 43.98
Invoice Transactions 1 $43.98
Invoice Transactions 1 $43.98
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 40.65
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 58.47
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 48.03
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 43.90
Invoice Transactions 4 $191.05
Invoice Transactions 4 $191.05
105651 - JIMMY WILLIAMS 12/26/2022 02/14/2023 90.00
100168 - ALERT TOWING, INC.12/26/2022 02/14/2023 90.00
291994 - ALPHA CARRIER EXPERTS, INC.12/26/2022 02/14/2023 270.00
14232 - AUTO SEEKERS 12/26/2022 02/14/2023 90.00
165964 - FRANCISCO DE JESUS DBA PONCH TOWING 12/26/2022 02/14/2023 180.00
323677 - FRANKSA TOWING 12/26/2022 02/14/2023 90.00
102070 - G & J TOWING C/O JOSE QUETELL, JR.12/26/2022 02/14/2023 90.00
12512 - ILLINOIS RECOVERY SERVICES 12/26/2022 02/14/2023 90.00
17018 - JIM RECOVERY 12/26/2022 02/14/2023 90.00
323188 - MOBILE TRANSPORT, LLC 12/26/2022 02/14/2023 180.00
103795 - NORTH SHORE TOWING 12/26/2022 02/14/2023 90.00
123032 - T & C TOWING SERVICE, INC.12/26/2022 02/14/2023 90.00
275878 - T-BONE TOWING 12/26/2022 02/14/2023 90.00
11206 - XEXPRESS TOWING & RECOVERY LLC 12/26/2022 02/14/2023 90.00
Invoice Transactions 14 $1,620.00
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 4.96
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 287.33
Invoice Transactions 2 $292.29
Invoice Transactions 16 $1,912.29
Invoice Transactions 41 $19,171.06
Invoice Transactions 226 $351,405.28
Business Unit 4550 - MAINT-SNOW & ICE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
Account 65025 - FOOD
*PWA SNOW/ICE TRAINING
*PWA SNOW/ICE TRAINING
Account 65025 - FOOD Totals
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Business Unit 4550 - MAINT-SNOW & ICE
Account 62451 - TOWING AND BOOTING CONTRACTS
1ST INSTALLMENT TOW RETAINER 2022-2023 SEASON
UTILITIES: MC SQUARED DEC 2022 - FESTIVAL LIGHTING
UTILITIES: MC SQUARED DEC 2022 - FESTIVAL LIGHTING
UTILITIES: MC SQUARED DEC 2022 - FESTIVAL LIGHTING
Account 64008 - FESTIVAL LIGHTING Totals
Business Unit 4510 - STREET MAINTENANCE Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 64008 - FESTIVAL LIGHTING
UTILITIES: MC SQUARED SEPT 2022 - FESTIVAL LIGHTING
Business Unit 4510 - STREET MAINTENANCE
Account 65055 - MATER. TO MAINT. IMP.
*TRUNK O TREAT
Account 65055 - MATER. TO MAINT. IMP. Totals
CLOTHING/UNIFORMS
Account 65020 - CLOTHING Totals
Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4500 - INFRASTRUCTURE MAINTENANCE
Account 65020 - CLOTHING
CLOTHING/UNIFORMS
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62315 - POSTAGE
POSTAGE FEE
Account 62315 - POSTAGE Totals
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN
TEMPORARY WOOD SNOW FENCE
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals
Business Unit 4330 - GREENWAYS Totals
Account 62195 - LANDSCAPE MAINTENANCE SERVICES
FY2022 PARKS MOWING CONTRACT
UTILITIES: MC SQUARED DEC 2022 - IRRIGATION PUMP
Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 4320 - FORESTRY Totals
Business Unit 4330 - GREENWAYS
FORESTRY EQUIPMENT
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65090 - SAFETY EQUIPMENT
FORESTRY EQUIPMENT
TREE PURCHASE
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
FORESTRY TOOLS-ELECTRICAL
FORESTRY TOWING
FORESTRY TOWING
Account 62385 - TREE SERVICES Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES
Business Unit 4300 - ENVIRONMENTAL SERVICES Totals
Business Unit 4320 - FORESTRY
Account 62385 - TREE SERVICES
FORESTRY TOWING
Account 62375 - RENTALS Totals
Account 65020 - CLOTHING
CLOTHING/UNIFORMS
Account 65020 - CLOTHING Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Business Unit 4300 - ENVIRONMENTAL SERVICES
Account 62375 - RENTALS
LEASE 0000063 12/01/22 - 11/30/23
Account 65025 - FOOD
*TRUNK O TREAT
Account 65025 - FOOD Totals
FY2022 AFSCME UNIFORM CONTRACT BID 21-42
FY2022 AFSCME UNIFORM CONTRACT BID 21-42
CLOTHING/UNIFORMS
FY2022 AFSCME UNIFORM CONTRACT BID 21-42
Account 65020 - CLOTHING Totals
Department 30 - PARKS AND RECREATION Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 65020 - CLOTHING
Account 65110 - RECREATION SUPPLIES
*CAST PARTY THEATRE SUPPLIES
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
UTILITIES-NICOR DEC22
Account 64015 - NATURAL GAS Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
JANITORIAL SUPPLIES
Account 64005 - ELECTRICITY
ELECTRICITY SERVICE
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
Account 64005 - ELECTRICITY Totals
Business Unit 3605 - ECOLOGY CENTER Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Account 64005 - ELECTRICITY
ELECTRICITY SERVICE
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A1.Page 75 of 601
170 AMERICAN RESCUE PLAN
Vendor G/L Date Payment Date Invoice Amount
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 167.84
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 48.61
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 395.04
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 455.14
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 339.71
Invoice Transactions 5 $1,406.34
Invoice Transactions 5 $1,406.34
19391 - MUBOYAYI, NDONA 12/26/2022 02/14/2023 1,040.00
Invoice Transactions 1 $1,040.00
19392 - CARLINO, CELIA 12/26/2022 02/14/2023 81.00
Invoice Transactions 1 $81.00
Invoice Transactions 2 $1,121.00
18494 - ANCHORFISH PRINTING & EMBROIDERY 12/26/2022 02/14/2023 561.50
Invoice Transactions 1 $561.50
Invoice Transactions 1 $561.50
Invoice Transactions 8 $3,088.84
Invoice Transactions 8 $3,088.84
Invoice Description
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
*FOOD SERVICES: COMMUNITY EVENT
*FOOD:DROP IN TEEN CENTER
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION Totals
Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION
Account 62490 - OTHER PROGRAM COSTS
*FOOD:DROP IN TEEN CENTER
*FOOD:DROP IN ROBERT CROWN CENTER
*FOOD:DROP IN TEEN CENTER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PARTICIPATORY BUDGETING COORDINATOR CONSULTANT
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 9971 - ARPA ADMIN Totals
Business Unit 9971 - ARPA ADMIN
Account 61010 - REGULAR PAY
PARTICIPATORY BUDGETING FIELD MANAGER CONSULTANT
Account 61010 - REGULAR PAY Totals
Business Unit 9973 - PARTICIPATORY BUDGETING Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 170 - AMERICAN RESCUE PLAN Totals
Business Unit 9973 - PARTICIPATORY BUDGETING
Account 65095 - OFFICE SUPPLIES
PARTICIPATORY BUDGETING BEANIES
Account 65095 - OFFICE SUPPLIES Totals
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A1.Page 76 of 601
176 HUMAN SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 326.73
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 300.55
Invoice Transactions 2 $627.28
Invoice Transactions 2 $627.28
Invoice Transactions 2 $627.28
Invoice Transactions 2 $627.28
Invoice Description
Fund 176 - HUMAN SERVICES FUND
Department 24 - HEALTH
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Department 24 - HEALTH Totals
Fund 176 - HUMAN SERVICES FUND Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
*SUPPLIES: MSYEP PROGRAM
*FOOD: DROP IN ROBERT CROWN
Account 62490 - OTHER PROGRAM COSTS Totals
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Page 8 of 60
A1.Page 77 of 601
178 SUSTAINABILITY FUND
Vendor G/L Date Payment Date Invoice Amount
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 3,465.51
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 511.36
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 643.51
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 166.67
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 522.85
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 (522.85)
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 522.85
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 732.56
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 22.51
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 3,277.53
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 4,343.87
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 (4,343.87)
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 4,343.87
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 703.19
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 70.88
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 31.36
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 47.43
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 247.82
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 290.92
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 278.03
Invoice Transactions 20 $15,356.00
Invoice Transactions 20 $15,356.00
Invoice Transactions 20 $15,356.00
Invoice Transactions 20 $15,356.00
Invoice Description
Fund 178 - SUSTAINABILITY FUND
Department 99 - NON-DEPARTMENTAL
Business Unit 9910 - SUSTAINABILITY ADMIN
Account 64005 - ELECTRICITY
UTILITIES MC SQUARED DEC 22 FIRE
UTILITIES MC SQUARED DEC 22 FIRE
UTILITIES MC SQUARED DEC 22 FIRE
UTILITIES MC SQUARED DEC 22 FACILITIES
UTILITIES MC SQUARED DEC 22 FACILITIES
UTILITIES MC SQUARED DEC 22 FIRE
UTILITIES MC SQUARED DEC 22 FIRE
UTILITIES MC SQUARED DEC 22 FIRE
UTILITIES MC SQUARED DEC 22 FIRE
UTILITIES MC SQUARED DEC 22 FIRE
Department 99 - NON-DEPARTMENTAL Totals
Fund 178 - SUSTAINABILITY FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
UTILITIES MC SQUARED DEC 22 FACILITIES
UTILITIES MC SQUARED DEC 22 FACILITIES
Account 64005 - ELECTRICITY Totals
Business Unit 9910 - SUSTAINABILITY ADMIN Totals
UTILITIES MC SQUARED DEC 22 FACILITIES
UTILITIES MC SQUARED DEC 22 FACILITIES
UTILITIES MC SQUARED DEC 22 FACILITIES
UTILITIES MC SQUARED DEC 22 FACILITIES
UTILITIES MC SQUARED DEC 22 FACILITIES
UTILITIES MC SQUARED DEC 22 FIRE
UTILITIES MC SQUARED DEC 22 FACILITIES
UTILITIES MC SQUARED DEC 22 FACILITIES
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A1.Page 78 of 601
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
295006 - THELEN MATERIALS, LLC 12/26/2022 02/14/2023 6,251.00
295006 - THELEN MATERIALS, LLC 12/26/2022 02/14/2023 5,699.70
295006 - THELEN MATERIALS, LLC 12/26/2022 02/14/2023 3,125.50
Invoice Transactions 3 $15,076.20
101143 - COMED 12/26/2022 02/14/2023 153.14
101143 - COMED 12/26/2022 02/14/2023 346.76
101143 - COMED 12/26/2022 02/14/2023 282.45
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 16,177.26
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 147.18
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 19.91
Invoice Transactions 6 $17,126.70
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 39.21
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 210.69
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 3,092.09
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 360.30
Invoice Transactions 4 $3,702.29
Invoice Transactions 13 $35,905.19
Invoice Transactions 13 $35,905.19
Invoice Transactions 13 $35,905.19
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64006 - LIGHTING
STREET LIGHTS
STREET LIGHTS
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
FY2022 LEAF HAULING/DISPOSAL CONTRACT (BID 21-31)
FY2022 LEAF HAULING/DISPOSAL CONTRACT (BID 21-31)
FY2022 LEAF HAULING/DISPOSAL CONTRACT (BID 21-31)
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 200 - MOTOR FUEL TAX FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
UTILITIES: MC SQUARED DEC 2022 - TRAFFIC SIGNALS
Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Account 64007 - TRAFFIC LIGHT ELECTRICITY
UTILITIES: MC SQUARED DEC 2022 - TRAFFIC SIGNALS
UTILITIES: MC SQUARED DEC 2022 - TRAFFIC SIGNALS
UTILITIES: MC SQUARED DEC 2022 - TRAFFIC SIGNALS
STREET LIGHTING
UTILITIES: MC SQUARED DEC 2022 - STREET LIGHTING
UTILITIES: MC SQUARED DEC 2022 - STREET LIGHTING
UTILITIES: MC SQUARED DEC 2022 - STREET LIGHTING
Account 64006 - LIGHTING Totals
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A1.Page 79 of 601
215 CDBG FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 12/26/2022 02/14/2023 1,600.84
Invoice Transactions 1 $1,600.84
Invoice Transactions 1 $1,600.84
101187 - CONNECTIONS FOR THE HOMELESS 12/26/2022 02/14/2023 27,677.98
Invoice Transactions 1 $27,677.98
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 54.29
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 66.60
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 52.89
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 68.92
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 200.04
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 421.16
104554 - SAM'S CLUB DIRECT 12/26/2022 12/26/2022 406.02
Invoice Transactions 7 $1,269.92
Invoice Transactions 8 $28,947.90
Invoice Transactions 9 $30,548.74
Invoice Transactions 9 $30,548.74
Invoice Description
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 5226 - CDBG-CV
Account 62970 - CONNECTION FOR HOMELESS
DISBURSEMENT FOR CDBG-CV RENT ASSISTANCE
Business Unit 5187 - REHAB CONSTRUCTION ADMIN
Account 62665 - CONTRIB TO OTHER AGENCIES
HOUSING REHAB ADMIN - DECEMBER 2022
Account 62665 - CONTRIB TO OTHER AGENCIES Totals
Fund 215 - CDBG FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Account 63045 - SUMMER YOUTH EMPLOYMENT Totals
Business Unit 5226 - CDBG-CV Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
*FOOD SUPPLY: DROP IN GIBBS
*FOOD SUPPLY: DROP IN
*FOOD SUPPLY: DROP IN
*FOOD SUPPLY: DROP IN
*FOOD SUPPLY: COMMUNITY EVENT
Account 62970 - CONNECTION FOR HOMELESS Totals
Account 63045 - SUMMER YOUTH EMPLOYMENT
*FOOD SUPPLY: DROP IN
*FOOD SUPPLY: DROP IN GIBBS
Business Unit 5187 - REHAB CONSTRUCTION ADMIN Totals
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A1.Page 80 of 601
240 HOME FUND
Vendor G/L Date Payment Date Invoice Amount
101187 - CONNECTIONS FOR THE HOMELESS 12/26/2022 02/14/2023 18,565.20
101187 - CONNECTIONS FOR THE HOMELESS 12/26/2022 02/14/2023 24,787.17
Invoice Transactions 2 $43,352.37
Invoice Transactions 2 $43,352.37
Invoice Transactions 2 $43,352.37
Invoice Transactions 2 $43,352.37
Invoice Description
Fund 240 - HOME FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 5430 - HOME FUND Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 240 - HOME FUND Totals
Business Unit 5430 - HOME FUND
Account 65538 - TENANT-BASED RENTAL ASSISTANCE
TBRA DISBURSEMENT FOR JULY-SEPT 2022
TBRA DISBURSEMENT FOR OCT-DEC 2022
Account 65538 - TENANT-BASED RENTAL ASSISTANCE Totals
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A1.Page 81 of 601
250 AFFORDABLE HOUSING FUND
Vendor G/L Date Payment Date Invoice Amount
101187 - CONNECTIONS FOR THE HOMELESS 12/26/2022 02/14/2023 18,383.78
Invoice Transactions 1 $18,383.78
Invoice Transactions 1 $18,383.78
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 12/26/2022 02/14/2023 10,750.00
Invoice Transactions 1 $10,750.00
15955 - METROPOLITAN TENANTS ORGANIZATION 12/26/2022 02/14/2023 11,700.00
Invoice Transactions 1 $11,700.00
Invoice Transactions 2 $22,450.00
Invoice Transactions 3 $40,833.78
Invoice Transactions 3 $40,833.78
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals
Business Unit 5465 - AFFORDABLE HOUSING
Account 65496 - WAITLIST MANAGEMENT
INCLUSIONARY HOUSING WAIT LIST MANAGEMENT
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT
Account 67110 - CONNECTIONS FOR THE HOMELESS
ESG DISBURSEMENT FOR OCT-DEC EXPENSES
Account 67110 - CONNECTIONS FOR THE HOMELESS Totals
Business Unit 5465 - AFFORDABLE HOUSING Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
Account 65496 - WAITLIST MANAGEMENT Totals
Account 65497 - LANDLORD-TENANT
Basic Svcs Per Contract Oct 1- Dec 31 2022
Account 65497 - LANDLORD-TENANT Totals
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A1.Page 82 of 601
330 HOWARD-RIDGE TIF FUND
Vendor G/L Date Payment Date Invoice Amount
10264 - COMED 12/26/2022 02/14/2023 82.23
Invoice Transactions 1 $82.23
Invoice Transactions 1 $82.23
Invoice Transactions 1 $82.23
Invoice Transactions 1 $82.23
Invoice Description
Fund 330 - HOWARD-RIDGE TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 5860 - HOWARD RIDGE TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 330 - HOWARD-RIDGE TIF FUND Totals
Business Unit 5860 - HOWARD RIDGE TIF
Account 62490 - OTHER PROGRAM COSTS
UTILITY BILL FOR CITY OWNED PROPERTY
Account 62490 - OTHER PROGRAM COSTS Totals
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A1.Page 83 of 601
335 WEST EVANSTON TIF FUND
Vendor G/L Date Payment Date Invoice Amount
188404 - SINGH & ASSOCIATES, INC.*12/26/2022 02/14/2023 4,487.19
Invoice Transactions 1 $4,487.19
Invoice Transactions 1 $4,487.19
Invoice Transactions 1 $4,487.19
Invoice Transactions 1 $4,487.19
Invoice Description
Fund 335 - WEST EVANSTON TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 5870 - WEST EVANSTON TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 335 - WEST EVANSTON TIF FUND Totals
Business Unit 5870 - WEST EVANSTON TIF
Account 65515 - OTHER IMPROVEMENTS
ENGINEERING SERVICES FOR STREETLIGHT & SIDEWALK
Account 65515 - OTHER IMPROVEMENTS Totals
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A1.Page 84 of 601
365 FIVE FIFTH TIF FUND
Vendor G/L Date Payment Date Invoice Amount
195434 - CORDOGAN, CLARK & ASSOCIATES, INC.*12/26/2022 02/14/2023 62,142.50
195434 - CORDOGAN, CLARK & ASSOCIATES, INC.*12/26/2022 02/14/2023 21,510.00
Invoice Transactions 2 $83,652.50
Invoice Transactions 2 $83,652.50
Invoice Transactions 2 $83,652.50
Invoice Transactions 2 $83,652.50
Invoice Description
Fund 365 - FIVE FIFTH TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 5900 - TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 365 - FIVE FIFTH TIF FUND Totals
Business Unit 5900 - TIF
Account 62185 - CONSULTING SERVICES
FIFTH WARD SCHOOL & COMMUNITY CENTER
FIFTH WARD SCHOOL & COMMUNITY CENTER
Account 62185 - CONSULTING SERVICES Totals
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A1.Page 85 of 601
415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
122383 - CCJM ENGINEERS, LTD *12/26/2022 02/14/2023 11,650.00
171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.*12/26/2022 12/26/2022 6,116.38
102363 - HOLABIRD & ROOT LLC *12/26/2022 02/14/2023 12,151.06
19105 - MKSK, INC.*12/26/2022 02/14/2023 3,715.00
19105 - MKSK, INC.*12/26/2022 02/14/2023 668.50
176213 - TESKA ASSOCIATES, INC.*12/26/2022 02/14/2023 2,544.00
Invoice Transactions 6 $36,844.94
278136 - LAKESHORE RECYCLING SYSTEMS 12/26/2022 02/14/2023 39.46
Invoice Transactions 1 $39.46
Invoice Transactions 7 $36,884.40
19105 - MKSK, INC.*12/26/2022 02/14/2023 583.00
Invoice Transactions 1 $583.00
15411 - JANET AUSTIN ART 12/26/2022 02/14/2023 2,000.00
Invoice Transactions 1 $2,000.00
Invoice Transactions 2 $2,583.00
188404 - SINGH & ASSOCIATES, INC.*12/26/2022 02/14/2023 .00
Invoice Transactions 1 $0.00
Invoice Transactions 1 $0.00
Invoice Transactions 10 $39,467.40
Invoice Transactions 10 $39,467.40
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 4121 - 2021 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
CONSULTING SERVICES-RECYCLING CNTR RENO-TEMP DOG SHELTER
OAKTON ST CORRIDOR STUDY RFP 19-66
ANIMAL SHELTER-RFQ 20-53-ARCHITECTURAL & ENGINEERING SERVICES
Account 65515 - OTHER IMPROVEMENTS
TRASH SERVICES AT 611 SOUTH BLVD - TEMP CAT SHELTER
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4121 - 2021 GO BOND CAPITAL Totals
INDEPENDENCE PARK & LARIMER PARK IMPROVEMENTS PROJECT RFP
BECK PARK EXPANSION PROJECT RFQ 22-31
MASON PARK EXPANSION & CHURCH/DODGE TRANSPORTATION IMPRV
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
ART LEASE 12/21 - 12/22 & 12/22 - 12/23
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4122 - 2022 GO BOND CAPITAL Totals
Business Unit 4122 - 2022 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
INDEPENDENCE PARK & LARIMER PARK IMPROVEMENTS PROJECT RFP
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4219 - NON-BOND CAPITAL Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Business Unit 4219 - NON-BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
ENGINEERING SERVICES FOR STREETLIGHT & SIDEWALK
Account 62145 - ENGINEERING SERVICES Totals
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A1.Page 86 of 601
416 CROWN CONSTRUCTION FUND
Vendor G/L Date Payment Date Invoice Amount
105604 - WISS, JANNEY, ELSTNER ASSOCIATES INC.*12/26/2022 02/14/2023 12,800.00
Invoice Transactions 1 $12,800.00
Invoice Transactions 1 $12,800.00
Invoice Transactions 1 $12,800.00
Invoice Transactions 1 $12,800.00
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 65515 - OTHER IMPROVEMENTS
INVESTIGATIVE SERVICES FLOOR SLAB CRACKING-ROBERT CROWN
Account 65515 - OTHER IMPROVEMENTS Totals
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A1.Page 87 of 601
505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
18749 - SKIDATA, INC.12/26/2022 02/14/2023 270.00
Invoice Transactions 1 $270.00
Invoice Transactions 1 $270.00
18749 - SKIDATA, INC.12/26/2022 02/14/2023 330.50
Invoice Transactions 1 $330.50
10546 - SUPERIOR INDUSTRIAL SUPPLY 12/26/2022 02/14/2023 308.20
Invoice Transactions 1 $308.20
Invoice Transactions 2 $638.70
Invoice Transactions 3 $908.70
Invoice Transactions 3 $908.70
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7036 - SHERMAN GARAGE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
TAG HOLDERS 12/20
Business Unit 7025 - CHURCH STREET GARAGE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CHURCH GARAGE SERVICE CALL 12/29
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7036 - SHERMAN GARAGE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 505 - PARKING SYSTEM FUND Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
PARKING GARAGE SUPPLIES
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
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A1.Page 88 of 601
510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
105394 - VERIZON WIRELESS 12/26/2022 02/14/2023 114.03
Invoice Transactions 1 $114.03
Invoice Transactions 1 $114.03
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 53,384.57
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 775.90
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 1,106.38
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 19.01
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 154.88
10730 - MC SQUARED ENERGY 12/26/2022 02/14/2023 113.35
Invoice Transactions 6 $55,554.09
103744 - NICOR 12/26/2022 02/14/2023 2,281.29
103744 - NICOR 12/26/2022 02/14/2023 115.30
Invoice Transactions 2 $2,396.59
Invoice Transactions 8 $57,950.68
106964 - EUROFINS EATON ANALYTICAL 12/26/2022 02/14/2023 950.00
Invoice Transactions 1 $950.00
217862 - ALEXANDER CHEMICAL CORPORATION 12/26/2022 02/14/2023 8,857.32
217862 - ALEXANDER CHEMICAL CORPORATION 12/26/2022 02/14/2023 8,779.20
217862 - ALEXANDER CHEMICAL CORPORATION 12/26/2022 02/14/2023 8,883.36
12866 - UNIVAR USA, INC.12/26/2022 02/14/2023 9,278.30
12866 - UNIVAR USA, INC.12/26/2022 02/14/2023 9,007.70
Invoice Transactions 5 $44,805.88
Invoice Transactions 6 $45,755.88
101143 - COMED 12/26/2022 02/14/2023 64.00
Invoice Transactions 1 $64.00
13723 - SEBIS DIRECT 12/26/2022 02/14/2023 247.19
Invoice Transactions 1 $247.19
Invoice Transactions 2 $311.19
200552 - G & L CONTRACTORS, INC 12/26/2022 02/14/2023 5,054.40
Invoice Transactions 1 $5,054.40
200552 - G & L CONTRACTORS, INC 12/26/2022 02/14/2023 1,723.79
Invoice Transactions 1 $1,723.79
Invoice Transactions 2 $6,778.19
Invoice Transactions 19 $110,909.97
Invoice Transactions 19 $110,909.97
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4208 - WATER BILLING Totals
Business Unit 4210 - PUMPING
Account 64005 - ELECTRICITY
UTILITIES-MC SQUARED DEC22
Business Unit 4208 - WATER BILLING
Account 64540 - TELECOMMUNICATIONS - WIRELESS
VERIZON-COMMUNICATION CHARGE DEC22
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES-NICOR DEC22
UTILITIES-NICOR DEC22
UTILITIES-MC SQUARED DEC22
UTILITIES-MC SQUARED DEC22
UTILITIES-MC SQUARED DEC22
UTILITIES-MC SQUARED DEC22
UTILITIES-MC SQUARED DEC22
Account 62465 - OUTSIDE LABORATORY COSTS
FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE
Account 62465 - OUTSIDE LABORATORY COSTS Totals
Account 65015 - CHEMICALS/ SALT
Account 64015 - NATURAL GAS Totals
Business Unit 4210 - PUMPING Totals
Business Unit 4220 - FILTRATION
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
HYDROFLUOROSILICIC ACID (PER SPEC)
HYDROFLUOROSILICIC ACID (PER SPEC)
UTILITIES-COMED AGGREGATION FEE
Account 62180 - STUDIES Totals
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO
Account 65015 - CHEMICALS/ SALT Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4225 - WATER OTHER OPERATIONS
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Account 65055 - MATER. TO MAINT. IMP.
FY2022 GRANULAR MATERIALS PURCHASE
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
FY2022 DEBRIS HAULING CONTRACT
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
UTILITY BILL PRINT AND MAIL SERVICES
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Account 62180 - STUDIES
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A1.Page 89 of 601
513 WATER DEPR IMPRV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
275720 - ALFRED BENESCH & COMPANY *12/26/2022 02/14/2023 21,995.61
106588 - CDM SMITH, INC.*12/26/2022 02/14/2023 53,332.96
102162 - GREELEY AND HANSEN *12/26/2022 02/14/2023 40,524.48
169835 - MCGUIRE IGLESKI & ASSOCIATES, INC.*12/26/2022 02/14/2023 2,057.00
16600 - STANTEC CONSULTING SERVICES, INC.*12/26/2022 02/14/2023 12,008.48
Invoice Transactions 5 $129,918.53
156014 - BOLDER CONTRACTORS *12/26/2022 02/14/2023 318,323.33
Invoice Transactions 1 $318,323.33
Invoice Transactions 6 $448,241.86
Invoice Transactions 6 $448,241.86
Invoice Transactions 6 $448,241.86
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
30" TRANSMISSION MAIN PROJECT CONSTRUCTION CONTRACT #21-36
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
WATER PLANT 1ST FLR WINDOW HARDENING DESIGN
EAST FILTER FALL PROTECTION
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
30-INCH TRANSMISSION MAIN REHABILITATION PROJECT RFP 17-06
LEAD SERVICE LINE REPLACEMENT PLAN & PILOT IMPLEMENTATION
4160V ELECTRICAL SYSTEM RELIABILITY ENGINEERING RFP 22-30
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A1.Page 90 of 601
515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
106660 - DUKES ROOT CONTROL, INC 12/26/2022 02/14/2023 36,126.00
103632 - NATIONAL POWER RODDING CORP.12/26/2022 02/14/2023 24,657.79
Invoice Transactions 2 $60,783.79
200552 - G & L CONTRACTORS, INC 12/26/2022 02/14/2023 1,978.05
Invoice Transactions 1 $1,978.05
Invoice Transactions 3 $62,761.84
307198 - HEY AND ASSOCIATES *12/26/2022 02/14/2023 4,366.76
Invoice Transactions 1 $4,366.76
Invoice Transactions 1 $4,366.76
Invoice Transactions 4 $67,128.60
Invoice Transactions 4 $67,128.60
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Account 65055 - MATER. TO MAINT. IMP.
FY2022 GRANULAR MATERIALS PURCHASE
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Business Unit 4530 - SEWER MAINTENANCE
Account 62461 - SEWER MAINTENANCE CONTRACTS
2020-2022 ROOT TREATMENT - 2022 PO
2022 SEWER CLEANING, 24" DIAMETER & SMALLER #22-50
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Business Unit 4531 - SEWER OTHER OPERATIONS Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Business Unit 4531 - SEWER OTHER OPERATIONS
Account 62180 - STUDIES
STORMWATER MASTER PLAN
Account 62180 - STUDIES Totals
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A1.Page 91 of 601
520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
292557 - SILK SCREEN EXPRESS, INC.12/26/2022 02/14/2023 86.00
Invoice Transactions 1 $86.00
Invoice Transactions 1 $86.00
Invoice Transactions 1 $86.00
Invoice Transactions 1 $86.00
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 65020 - CLOTHING
CLOTHING/UNIFORMS
Account 65020 - CLOTHING Totals
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A1.Page 92 of 601
600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
215687 - REINDERS, INC.12/26/2022 02/14/2023 234.55
Invoice Transactions 1 $234.55
Invoice Transactions 1 $234.55
Invoice Transactions 1 $234.55
Invoice Transactions 1 $234.55
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 65060 - MATER. TO MAINT. AUTOS
PARTS FOR GREENWAYS
Account 65060 - MATER. TO MAINT. AUTOS Totals
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A1.Page 93 of 601
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
19164 - FRANCZEK P.C.12/26/2022 02/14/2023 6,319.04
19164 - FRANCZEK P.C.12/26/2022 02/14/2023 8,563.72
12974 - KLEIN, THORPE AND JENKINS, LTD 12/26/2022 02/14/2023 235.00
12974 - KLEIN, THORPE AND JENKINS, LTD 12/26/2022 02/14/2023 851.50
279678 - TRIBLER ORPETT & MEYER, P. C.12/26/2022 02/14/2023 111.00
Invoice Transactions 5 $16,080.26
Invoice Transactions 5 $16,080.26
Invoice Transactions 5 $16,080.26
Invoice Transactions 5 $16,080.26
* = Prior Fiscal Year Activity Invoice Transactions 340 $1,306,272.04
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
LEGAL SERVICES - KELLY FOIA
LEGAL SERVICES - GENERAL MATTERS
Account 62130 - LEGAL SERVICES-GENERAL Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
LEGAL SERVICES
LEGAL SERVICES
LEGAL SERVICES - CHECK CU
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 12/26/22 - 12/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
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A1.Page 94 of 601
Vendor G/L Date Payment Date Invoice Amount
19169 - DREXWOOD PARTNERS LLC 12/28/2022 01/26/2023 5,000.00
19169 - DREXWOOD PARTNERS LLC 12/28/2022 01/26/2023 5,000.00
19169 - DREXWOOD PARTNERS LLC 12/28/2022 01/26/2023 5,000.00
19169 - DREXWOOD PARTNERS LLC 12/28/2022 01/26/2023 5,000.00
Invoice Transactions 4 $20,000.00
Invoice Transactions 4 $20,000.00
Invoice Transactions 4 $20,000.00
12499 - BOOKENDS & BEGINNINGS 12/28/2022 01/19/2023 22,980.00
Invoice Transactions 1 $22,980.00
12499 - BOOKENDS & BEGINNINGS 12/28/2022 01/19/2023 15,000.00
Invoice Transactions 1 $15,000.00
150896 - KETTELKAMP & KETTELKAMP LANDSCAPE ARCTH.12/28/2022 02/02/2023 6,500.00
Invoice Transactions 1 $6,500.00
12499 - BOOKENDS & BEGINNINGS 12/28/2022 01/19/2023 44,662.00
Invoice Transactions 1 $44,662.00
Invoice Transactions 4 $89,142.00
Invoice Transactions 4 $89,142.00
149416 - AT & T 12/28/2022 01/26/2023 428.23
149416 - AT & T 12/28/2022 01/26/2023 404.70
Invoice Transactions 2 $832.93
Invoice Transactions 2 $832.93
Invoice Transactions 2 $832.93
Invoice Transactions 10 $109,974.93
19434 - HIRONS 12/28/2022 01/19/2023 13,823.33
Invoice Transactions 1 $13,823.33
Invoice Transactions 1 $13,823.33
Invoice Transactions 1 $13,823.33
Invoice Transactions 1 $13,823.33
19434 - HIRONS 12/28/2022 01/19/2023 13,828.33
Invoice Transactions 1 $13,828.33
Invoice Transactions 1 $13,828.33
Invoice Transactions 1 $13,828.33
Invoice Transactions 1 $13,828.33
* = Prior Fiscal Year Activity Invoice Transactions 12 $137,626.59
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
Invoice Description
Fund 100 - GENERAL FUND
Department 13 - CITY COUNCIL
*CONSULTING SERVICE NOV 2022
Account 62227 - ADVOCACY SERVICES Totals
Business Unit 1300 - CITY COUNCIL Totals
Business Unit 1300 - CITY COUNCIL
Account 62227 - ADVOCACY SERVICES
*CONSULTING SERVICE DEC 2022
*CONSULTING SERVICE AUG 2022
*CONSULTING SERVICE SEPT 2022
*REFUND: FIXTURES FOR RELOCATION
Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS Totals
Account 62663 - WORKFORCE DEVELOPMENT
*REFUND: FIXTURES FOR RELOCATION
Department 13 - CITY COUNCIL Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 5300 - ECON. DEVELOPMENT
Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS
*REFUND: FIXTURES FOR RELOCATION
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Account 62663 - WORKFORCE DEVELOPMENT Totals
Account 62664 - ENTREPRENEURSHIP SUPPORT
*ARRINGTON LAKEFRONT LAGOON
Account 62664 - ENTREPRENEURSHIP SUPPORT Totals
*311 SERVICE NOV 22
*311 SERVICE DEC 22
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 2251 - 311 CENTER Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 22 - POLICE
Business Unit 2251 - 311 CENTER
Account 64505 - TELECOMMUNICATIONS
Account 62185 - CONSULTING SERVICES
*COMMUNITY ENGAGEMENT PROJECT- GIBBS/FLEETWOOD
Account 62185 - CONSULTING SERVICES Totals
Department 22 - POLICE Totals
Fund 100 - GENERAL FUND Totals
Fund 335 - WEST EVANSTON TIF FUND
Fund 365 - FIVE FIFTH TIF FUND Totals
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 02.14.2023 FY22
Account 62185 - CONSULTING SERVICES Totals
Business Unit 5900 - TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 365 - FIVE FIFTH TIF FUND
Department 99 - NON-DEPARTMENTAL
Business Unit 5900 - TIF
Account 62185 - CONSULTING SERVICES
*COMMUNITY ENGAGEMENT PROJECT- GIBBS/FLEETWOOD
Business Unit 5870 - WEST EVANSTON TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 335 - WEST EVANSTON TIF FUND Totals
Department 99 - NON-DEPARTMENTAL
Business Unit 5870 - WEST EVANSTON TIF
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A1.Page 95 of 601
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
VARIOUS
VARIOUS BMO PURCHASING CARD-DECEMBER, 2022 256,244.56
256,244.56
256,244.56
Grand Total 1,700,143.19
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY22
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
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A1.Page 96 of 601
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
259711 - EYE MED VISION CARE 02/14/2023 02/14/2023 4,020.10
Invoice Transactions 1 $4,020.10
123581 - GUARDIAN 02/14/2023 02/14/2023 19,610.58
Invoice Transactions 1 $19,610.58
19134 - HFS BUREAU OF FISCAL OPERATIONS – GEMT 02/14/2023 02/14/2023 1,398,997.60
Invoice Transactions 1 $1,398,997.60
19169 - DREXWOOD PARTNERS LLC 02/14/2023 02/14/2023 5,000.00
Invoice Transactions 1 $5,000.00
19445 - BISS, DANIEL 02/14/2023 02/14/2023 2,698.46
19445 - BISS, DANIEL 02/14/2023 02/14/2023 819.43
Invoice Transactions 2 $3,517.89
Invoice Transactions 3 $8,517.89
Invoice Transactions 3 $8,517.89
19466 - BACHMAN, CURTIS 02/14/2023 02/14/2023 39.00
19470 - BELCHER, DARCELL 02/14/2023 02/14/2023 35.00
19462 - CHENG, MICKIE 02/14/2023 02/14/2023 35.00
19469 - HALE, BETH 02/14/2023 02/14/2023 35.00
19464 - HERRERA, CAROLINE 02/14/2023 02/14/2023 39.00
19461 - HICKS, MARIA 02/14/2023 02/14/2023 39.00
19458 - MADDEN, TIMOTHY 02/14/2023 02/14/2023 35.00
19463 - MCDONOUGH, RYAN 02/14/2023 02/14/2023 35.00
19467 - MCEVOY, GORDON 02/14/2023 02/14/2023 35.00
19465 - NUGENT, DENNIS 02/14/2023 02/14/2023 35.00
19471 - ROTHROCK, GORDON 02/14/2023 02/14/2023 35.00
19460 - SKYE, MICHAEL 02/14/2023 02/14/2023 43.00
Invoice Transactions 12 $440.00
Invoice Transactions 12 $440.00
Invoice Transactions 12 $440.00
102515 - ILLINOIS MUNICIPAL LEAGUE 02/14/2023 02/14/2023 3,500.00
12486 - LOCAL GOVERNMENT HISPANIC NETWORK 02/14/2023 02/14/2023 550.00
Invoice Transactions 2 $4,050.00
17098 - PHOENIX SECURITY LTD 02/14/2023 02/14/2023 7,431.47
17098 - PHOENIX SECURITY LTD 02/14/2023 02/14/2023 7,556.68
Invoice Transactions 2 $14,988.15
103883 - ODP BUSINESS SOLUTIONS, LLC 02/14/2023 02/14/2023 20.23
Invoice Transactions 1 $20.23
Invoice Transactions 5 $19,058.38
18092 - LITERACY WORKS 02/14/2023 02/14/2023 800.00
12151 - MULTILINGUAL CONNECTIONS LLC 02/14/2023 02/14/2023 175.00
12151 - MULTILINGUAL CONNECTIONS LLC 02/14/2023 02/14/2023 95.00
12151 - MULTILINGUAL CONNECTIONS LLC 02/14/2023 02/14/2023 175.00
Invoice Transactions 4 $1,245.00
Invoice Transactions 4 $1,245.00
19454 - THE MERION 02/14/2023 02/14/2023 1,500.00
Invoice Transactions 1 $1,500.00
14374 - ACCOUNTING PRINCIPALS 02/14/2023 02/14/2023 1,028.10
14374 - ACCOUNTING PRINCIPALS 02/14/2023 02/14/2023 1,285.13
Invoice Transactions 2 $2,313.23
188147 - AZAVAR AUDIT SOLUTIONS 02/14/2023 02/14/2023 7,438.43
Invoice Transactions 1 $7,438.43
16914 - ALACRITI PAYMENTS LLC 02/14/2023 02/14/2023 5,000.00
Invoice Transactions 1 $5,000.00
Invoice Transactions 5 $16,251.66
121566 - CHMARA, ROM C 02/14/2023 02/14/2023 4,357.50
Invoice Transactions 1 $4,357.50
Invoice Transactions 1 $4,357.50
268935 - JEFFREY D. GREENSPAN 02/14/2023 02/14/2023 4,070.00
19066 - JOHNSON, JOHNSON & ASSOCIATES, LLC C/O ELI JOHNSON 02/14/2023 02/14/2023 4,347.50
Invoice Transactions 2 $8,417.50
Invoice Transactions 2 $8,417.50
310389 - CURSOR CONTROL INC 02/14/2023 02/14/2023 930.46
Invoice Transactions 1 $930.46
Invoice Transactions 1 $930.46
Invoice Transactions 18 $50,260.50
19472 - ADVOCATE LUTHERAN GENERAL HOSPITAL 02/14/2023 02/14/2023 35.00
16998 - CIOX HEALTH 02/14/2023 02/14/2023 32.74
16998 - CIOX HEALTH 02/14/2023 02/14/2023 53.77
16998 - CIOX HEALTH 02/14/2023 02/14/2023 30.85
16998 - CIOX HEALTH 02/14/2023 02/14/2023 126.70
19468 - HEALTH MARK GROUP, LLC 02/14/2023 02/14/2023 238.08
19468 - HEALTH MARK GROUP, LLC 02/14/2023 02/14/2023 150.30
Invoice Transactions 7 $667.44
100177 - ALLEGRA PRINT & IMAGING 02/14/2023 02/14/2023 127.00
Invoice Transactions 1 $127.00
Invoice Transactions 8 $794.44
Invoice Transactions 8 $794.44
326463 - THEODORE POLYGRAPH SERVICE, INC.02/14/2023 02/14/2023 600.00
326463 - THEODORE POLYGRAPH SERVICE, INC.02/14/2023 02/14/2023 200.00
326463 - THEODORE POLYGRAPH SERVICE, INC.02/14/2023 02/14/2023 200.00
326463 - THEODORE POLYGRAPH SERVICE, INC.02/14/2023 02/14/2023 200.00
Invoice Transactions 4 $1,200.00
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICE
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Account 65095 - OFFICE SUPPLIES
BUSINESS CARDS & NOTEPADS - REGGIE & CUMMINGS
Account 65095 - OFFICE SUPPLIES Totals
MEDICAL RECORDS - WEIN BACH
MEDICAL RECORDS - WEIN BACH
MEDICAL RECORDS - ROCHMAN
MEDICAL RECORDS - WEIN BACH
Account 62345 - COURT COST/LITIGATION Totals
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62345 - COURT COST/LITIGATION
MEDICAL RECORDS - ROCHMAN
MEDICAL RECORDS - WEIN BACH
MEDICAL RECORDS - ROCHMAN
Business Unit 5300 - ECON. DEVELOPMENT Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Business Unit 5300 - ECON. DEVELOPMENT
Account 62490 - OTHER PROGRAM COSTS
CDM 6 USER SUBSCRIPTION FOR 12 MONTHS
Account 62490 - OTHER PROGRAM COSTS Totals
HEARING OFFICER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals
Business Unit 1570 - ACCOUNTING Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HEARING OFFICER
Business Unit 1570 - ACCOUNTING
Account 62185 - CONSULTING SERVICES
ACCOUNTING SERVICES JAN 2023
Account 62185 - CONSULTING SERVICES Totals
Account 64545 - PERSONAL COMPUTER SOFTWARE
MONTHLY CASHIERING SERVICES
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Account 61060 - SEASONAL EMPLOYEES Totals
Account 64541 - UTILITY TAX AUDIT SERVICES
SALES TAX CONTINGENCY PAYMENTS 08/20-09/22
Account 64541 - UTILITY TAX AUDIT SERVICES Totals
Account 51595 - LIQUOR TAX Totals
Account 61060 - SEASONAL EMPLOYEES
TEMPORARY ADMINISTRATIVE ASSISTANT
TEMPORARY ADMINISTRATIVE ASSISTANT
Business Unit 1510 - PUBLIC INFORMATION Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Account 51595 - LIQUOR TAX
OVERPAID LIQUOR LICENSE
JANUARY 19 CITY ENEWS TRANSLATION
JANUARY 9 WARD ENEWS TRANSLATION
E-NEWS 1/26/23
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1505 - CITY MANAGER Totals
Business Unit 1510 - PUBLIC INFORMATION
Account 62490 - OTHER PROGRAM COSTS
CLEAR LANGUAGE LAB TRAINING FOR PARKS & REC STAFF (SECOND/FINAL
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES FOR CMO
Account 65095 - OFFICE SUPPLIES Totals
Account 62360 - MEMBERSHIP DUES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SECURITY GUARDS: MORTON CIVIC CENTER JAN 23
SECURITY GUARDS- ROBERT CROWN CENTER JAN 23
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES
MEMBERSHIP DUES
Business Unit 1400 - CITY CLERK Totals
Department 14 - CITY CLERK Totals
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
Account 53215 - BIRTH CERTIFICATE Totals
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
Business Unit 1400 - CITY CLERK
Account 53215 - BIRTH CERTIFICATE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
BIRTH CERTIFICATE NOT AVAILABLE
Business Unit 1300 - CITY COUNCIL Totals
Department 13 - CITY COUNCIL Totals
Department 14 - CITY CLERK
Account 62295 - TRAINING & TRAVEL
US CONFERENCE OF MAYORS CONFERENCE - JAN. 2023
REIMBURSEMENT FOR WHITE HOUSE MEETING TRAVEL
Account 62295 - TRAINING & TRAVEL Totals
Department 13 - CITY COUNCIL
Business Unit 1300 - CITY COUNCIL
Account 62227 - ADVOCACY SERVICES
CONSULTING SERVICE JAN 2023
Account 62227 - ADVOCACY SERVICES Totals
Account 21640 - DENTAL INSURANCE Totals
Account 22881 - DUE TO STATE GEMT PROGRAM
STATE SHARE - GEMT PAYMENTS
Account 22881 - DUE TO STATE GEMT PROGRAM Totals
EYEMED MONTHLY INVOICE
Account 21639 - VISION INSURANCE DEDUCTI Totals
Account 21640 - DENTAL INSURANCE
GUARDIAN DENTAL MONTHLY INVOICE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 100 - GENERAL FUND
Account 21639 - VISION INSURANCE DEDUCTI
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A1.Page 97 of 601
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
102478 - ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.02/14/2023 02/14/2023 50.00
Invoice Transactions 1 $50.00
17961 - FRONTLINE TECHNOLOGIES GROUP LLC 02/14/2023 02/14/2023 14,947.77
15598 - TYLER TECHNOLOGIES, INC.02/14/2023 02/14/2023 241.00
Invoice Transactions 2 $15,188.77
Invoice Transactions 7 $16,438.77
19297 - ELM ASSOCIATES, INC.02/14/2023 02/14/2023 1,775.00
Invoice Transactions 1 $1,775.00
18838 - NANO TECH COMPUTER SERVICES LLC 02/14/2023 02/14/2023 512.00
18838 - NANO TECH COMPUTER SERVICES LLC 02/14/2023 02/14/2023 528.00
Invoice Transactions 2 $1,040.00
17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 02/14/2023 02/14/2023 2,000.00
18805 - M&R ELECTRONIC SYSTEMS INC.02/14/2023 02/14/2023 887.00
Invoice Transactions 2 $2,887.00
321333 - HEARTLAND BUSINESS SYSTEMS 02/14/2023 02/14/2023 588.00
13804 - TYLER TECHNOLOGIES - SOCRATA 02/14/2023 02/14/2023 18,254.69
Invoice Transactions 2 $18,842.69
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/14/2023 02/14/2023 2,645.09
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/14/2023 02/14/2023 1,276.83
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/14/2023 02/14/2023 2,735.13
Invoice Transactions 3 $6,657.05
102642 - IRON MOUNTAIN OSDP 02/14/2023 02/14/2023 1,042.00
Invoice Transactions 1 $1,042.00
Invoice Transactions 11 $32,243.74
19485 - GOLLAND, ANDREW 02/14/2023 02/14/2023 40.00
Invoice Transactions 1 $40.00
19482 - ROGERS, NICHOLAS 02/14/2023 02/14/2023 290.00
Invoice Transactions 1 $290.00
15492 - MINUTEMAN SECURITY TECHNOLOGIES 02/14/2023 02/14/2023 3,143.31
Invoice Transactions 1 $3,143.31
103883 - ODP BUSINESS SOLUTIONS, LLC 02/14/2023 02/14/2023 90.89
Invoice Transactions 1 $90.89
Invoice Transactions 4 $3,564.20
100162 - ALARM DETECTION SYSTEMS, INC.02/14/2023 02/14/2023 185.49
12792 - UNIFIRST CORPORATION 02/14/2023 02/14/2023 109.61
12792 - UNIFIRST CORPORATION 02/14/2023 02/14/2023 194.22
Invoice Transactions 3 $489.32
104107 - PITNEY BOWES 02/14/2023 02/14/2023 5,031.97
322695 - ECO-CLEAN MAINTENANCE 02/14/2023 02/14/2023 6,904.00
317013 - H-O-H WATER TECHNOLOGY 02/14/2023 02/14/2023 1,137.25
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 02/14/2023 02/14/2023 3,348.00
Invoice Transactions 4 $16,421.22
103744 - NICOR 02/14/2023 02/14/2023 1,820.58
103744 - NICOR 02/14/2023 02/14/2023 389.33
103744 - NICOR 02/14/2023 02/14/2023 658.59
Invoice Transactions 3 $2,868.50
100401 - COMCAST CABLE 02/14/2023 02/14/2023 190.20
Invoice Transactions 1 $190.20
292557 - SILK SCREEN EXPRESS, INC.02/14/2023 02/14/2023 49.00
Invoice Transactions 1 $49.00
235507 - A & J SEWER SERVICE 02/14/2023 02/14/2023 229.00
235507 - A & J SEWER SERVICE 02/14/2023 02/14/2023 399.00
235507 - A & J SEWER SERVICE 02/14/2023 02/14/2023 399.00
235507 - A & J SEWER SERVICE 02/14/2023 02/14/2023 399.00
100599 - ASSA ABLOY ENTRANCE SOLUTIONS 02/14/2023 02/14/2023 5,920.00
106599 - CHEMSEARCH 02/14/2023 02/14/2023 147.50
313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 02/14/2023 02/14/2023 3,308.00
104509 - RUSSO POWER EQUIPMENT 02/14/2023 02/14/2023 3,286.00
104509 - RUSSO POWER EQUIPMENT 02/14/2023 02/14/2023 1,568.00
105124 - THERMOSYSTEMS, INC.02/14/2023 02/14/2023 2,850.00
105124 - THERMOSYSTEMS, INC.02/14/2023 02/14/2023 7,217.00
Invoice Transactions 11 $25,722.50
101063 - CINTAS FIRST AID & SUPPLY 02/14/2023 02/14/2023 67.14
Invoice Transactions 1 $67.14
Invoice Transactions 24 $45,807.88
Invoice Transactions 46 $98,054.59
315470 - GOV TEMPS USA, LLC 02/14/2023 02/14/2023 192.50
Invoice Transactions 1 $192.50
15401 - THE BLUEPRINT SHOPPE, INC.02/14/2023 02/14/2023 107.62
15401 - THE BLUEPRINT SHOPPE, INC.02/14/2023 02/14/2023 107.62
Invoice Transactions 2 $215.24
Invoice Transactions 3 $407.74
16985 - GARY GERDES 02/14/2023 02/14/2023 6,942.80
Invoice Transactions 1 $6,942.80
109096 - CLAUDE F. GARESCHE, JR.02/14/2023 02/14/2023 125.00
Invoice Transactions 1 $125.00
101631 - ELEVATOR INSPECTION SERVICE 02/14/2023 02/14/2023 50.00
101631 - ELEVATOR INSPECTION SERVICE 02/14/2023 02/14/2023 50.00
Invoice Transactions 2 $100.00
100782 - INTERNATIONAL CODE COUNCIL, INC.02/14/2023 02/14/2023 38.00
Invoice Transactions 1 $38.00
102137 - GRAINGER, INC., W.W.02/14/2023 02/14/2023 219.81
Invoice Transactions 1 $219.81
Invoice Transactions 6 $7,425.61
Invoice Transactions 9 $7,833.35
Account 65020 - CLOTHING Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
LEGAL ASPECTS OF CODE ADMINISTRATION MANUAL
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 65020 - CLOTHING
OVERBOOTS FOR BUILDING INSPECTORS
ELEVATOR INSPECTION
ELEVATOR INSPECTION
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
Account 62360 - MEMBERSHIP DUES
IAEI MEMBERSHIP
Account 62360 - MEMBERSHIP DUES Totals
Account 62425 - ELEVATOR CONTRACT COSTS
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 61010 - REGULAR PAY
INTERIM BUILDING & INSPECTION SERVICES MGR JAN-2023
Account 61010 - REGULAR PAY Totals
LUC 02-08-23 MTG MAILING FOR 1811-1815 CHURCH ST
Account 62210 - PRINTING Totals
Business Unit 2105 - PLANNING & ZONING Totals
HR CONSULTING
Account 61010 - REGULAR PAY Totals
Account 62210 - PRINTING
LUC 02-08-23 MTG MAILING FOR 1801-1805 CHURCH ST
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2105 - PLANNING & ZONING
Account 61010 - REGULAR PAY
FIRST AID CABINET REFILL
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 1950 - FACILITIES Totals
VFD REPAIRS AT LEVY CENTER
HEAT PUMP FOR COUNCIL CHAMBERS
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Account 65090 - SAFETY EQUIPMENT
DOOR WORK AT SERVICE CENTER
FREEFLOW 25 AGREEMENT 2020 ASBURY
REPLACE CONTROL PANEL 2020 ASBURY
ICE MELT
ICE MELT
Account 65050 - BLDG MAINTENANCE MATERIAL
PUMP GREASE TRAP AT ROBERT CROWN
PUMPING OF ALL LINES EFD #3
PUMPING OF ALL LINES EFD #1
PUMPING OF ALL LINES EFD #5
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65020 - CLOTHING
UNIFORMS
Account 65020 - CLOTHING Totals
UTILITIES: NICOR JAN 23
Account 64015 - NATURAL GAS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
UTILITIES COMCAST 2100 RIDGE FEB 2023
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64015 - NATURAL GAS
UTILITIES NICOR 2603 SHERIDAN JAN. 2023
UTILITIES NICOR 2128 RIDGE JAN. 2023
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SHIPPING AND POSTAGE JAN 2023
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS
BUILDING AUTOMATION SYSTEMS - HVAC VARIOUS CITY FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
QUARTERLY BILLING 2310 OAKTON
MAT CLEANING SERVICE - SERVICE CENTER SOURCEWELL #040920-UFC
MAT CLEANING SERVICE - CIVIC CENTER SOURCEWELL #040920-UFC
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Business Unit 1950 - FACILITIES
LPR EQUIPMENT SERVICE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES FOR PARKING DIVISION
Account 62451 - TOWING AND BOOTING CONTRACTS
TOW REFUND
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 52505 - TICKET FINES-PARKING
DUPLICATE CITATION PAYMENT
Account 52505 - TICKET FINES-PARKING Totals
Account 65605 - DATA CENTER MAINTENANCE
OFF SITE DATA STORAGE
Account 65605 - DATA CENTER MAINTENANCE Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
PRINTER/COPIER MAINTENANCE
PRINTER/COPIER MAINTENANCE
PRINTER/COPIER MAINTENANCE
Account 62380 - COPY MACHINE CHARGES Totals
MONTHLY MICROSOFT AGREEMENT
SOCRATA OPEN DATA CLOUD - HR DEPT.
Account 62341 - INTERNET SOLUTION PROVIDERS Totals
Account 62380 - COPY MACHINE CHARGES
SOFTWARE SERVICE
ANNUAL SOFTWARE SUPPORT
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 62341 - INTERNET SOLUTION PROVIDERS
COMPUTER EQUIPMENT REPAIR
COMPUTER EQUIPMENT REPAIR
Account 62185 - CONSULTING SERVICES Totals
Account 62340 - IT COMPUTER SOFTWARE
Account 61060 - SEASONAL EMPLOYEES
CONSULTING SERVICES
Account 61060 - SEASONAL EMPLOYEES Totals
Account 62185 - CONSULTING SERVICES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62205 - ADVERTISING Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
RECRUITMENT SOFTWARE-FRONTLINE TECHNOLOGIES
TIME & ATTENDANCE EQUIPMENT MAINT.- TYLER TECHNOLOGIES
Account 62205 - ADVERTISING
RECRUITMENT ADVERTISEMENT-ILLINOIS CITY/MANAGEMENT ASSOC.
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Page 29 of 60
A1.Page 98 of 601
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
291625 - THE PRINTED WORD, INC.02/14/2023 02/14/2023 35.00
291625 - THE PRINTED WORD, INC.02/14/2023 02/14/2023 35.00
Invoice Transactions 2 $70.00
18181 - GUARDIAN ALLICANCE TECHNOLOGIES 02/14/2023 02/14/2023 510.00
Invoice Transactions 1 $510.00
101832 - FEDERAL EXPRESS CORP.02/14/2023 02/14/2023 17.86
Invoice Transactions 1 $17.86
107592 - NORTHEASTERN ILLINOIS REGINAL CRIME LABORATORY 02/14/2023 02/14/2023 108,025.00
Invoice Transactions 1 $108,025.00
103617 - NATIONAL AWARDS & FINE GIFTS 02/14/2023 02/14/2023 134.00
Invoice Transactions 1 $134.00
19453 - FLOCK GROUP INC 02/14/2023 02/14/2023 24,999.90
14910 - SUPERION, LLC 02/14/2023 02/14/2023 7,505.47
Invoice Transactions 2 $32,505.37
Invoice Transactions 8 $141,262.23
174799 - ADAM NAWOTKA 02/14/2023 02/14/2023 6,804.64
Invoice Transactions 1 $6,804.64
102984 - LAUNDRY WORLD 02/14/2023 02/14/2023 91.00
Invoice Transactions 1 $91.00
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 531.80
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 816.00
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 867.00
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 38.00
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 1,943.95
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 1,489.69
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 404.40
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 2,077.30
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 447.75
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 66.00
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 460.00
102667 - J. G. UNIFORMS, INC 02/14/2023 02/14/2023 1,415.74
222307 - VCG UNIFORM 02/14/2023 02/14/2023 441.60
16782 - VELOCITY SYSTEMS 02/14/2023 02/14/2023 951.47
16782 - VELOCITY SYSTEMS 02/14/2023 02/14/2023 319.84
16782 - VELOCITY SYSTEMS 02/14/2023 02/14/2023 319.84
Invoice Transactions 16 $12,590.38
240341 - KIESLER POLICE SUPPLY, INC.02/14/2023 02/14/2023 247.00
206940 - ULINE 02/14/2023 02/14/2023 470.30
Invoice Transactions 2 $717.30
Invoice Transactions 20 $20,203.32
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 02/14/2023 02/14/2023 80.00
101769 - PETTY CASH 02/14/2023 02/14/2023 369.61
Invoice Transactions 2 $449.61
101769 - PETTY CASH 02/14/2023 02/14/2023 59.86
Invoice Transactions 1 $59.86
240341 - KIESLER POLICE SUPPLY, INC.02/14/2023 02/14/2023 2,988.10
Invoice Transactions 1 $2,988.10
206940 - ULINE 02/14/2023 02/14/2023 1,405.19
Invoice Transactions 1 $1,405.19
Invoice Transactions 5 $4,902.76
11770 - CALLYO 02/14/2023 02/14/2023 2,016.00
19481 - STINNETTE, ANDRE 02/14/2023 02/14/2023 1,374.90
19481 - STINNETTE, ANDRE 02/14/2023 02/14/2023 8,000.00
Invoice Transactions 3 $11,390.90
101463 - DIRECTOR, ILLINOIS STATE POLICE 02/14/2023 02/14/2023 1,374.90
101463 - DIRECTOR, ILLINOIS STATE POLICE 02/14/2023 02/14/2023 11,357.00
Invoice Transactions 2 $12,731.90
Invoice Transactions 5 $24,122.80
103795 - NORTH SHORE TOWING 02/14/2023 02/14/2023 10.00
103795 - NORTH SHORE TOWING 02/14/2023 02/14/2023 75.00
Invoice Transactions 2 $85.00
Invoice Transactions 2 $85.00
228402 - PROMOS 911, INC.02/14/2023 02/14/2023 563.10
Invoice Transactions 1 $563.10
Invoice Transactions 1 $563.10
172683 - EVIDENT INC.02/14/2023 02/14/2023 1,488.72
104029 - LYNN PEAVEY COMPANY 02/14/2023 02/14/2023 440.23
104029 - LYNN PEAVEY COMPANY 02/14/2023 02/14/2023 468.82
217861 - PORTER LEE CORPORATION 02/14/2023 02/14/2023 727.07
104760 - SIRCHIE FINGERPRINTS LABS INC.02/14/2023 02/14/2023 603.05
206940 - ULINE 02/14/2023 02/14/2023 1,399.31
Invoice Transactions 6 $5,127.20
Invoice Transactions 6 $5,127.20
322695 - ECO-CLEAN MAINTENANCE 02/14/2023 02/14/2023 3,313.00
101134 - COLLEY ELEVATOR CO.02/14/2023 02/14/2023 215.00
322695 - ECO-CLEAN MAINTENANCE 02/14/2023 02/14/2023 4,132.00
Invoice Transactions 3 $7,660.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2023 02/14/2023 461.50
Invoice Transactions 1 $461.50
101062 - CINTAS 02/14/2023 02/14/2023 70.70
101062 - CINTAS 02/14/2023 02/14/2023 70.70
101062 - CINTAS 02/14/2023 02/14/2023 70.70
101062 - CINTAS 02/14/2023 02/14/2023 70.70
103195 - MARK VEND COMPANY 02/14/2023 02/14/2023 327.27
206940 - ULINE 02/14/2023 02/14/2023 637.49
Invoice Transactions 6 $1,247.56
Invoice Transactions 10 $9,369.06
Invoice Transactions 57 $205,635.47Department 22 - POLICE Totals
BUILDING SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
FLOOR MATS
FLOOR MATS
FLOOR MATS
FLOOR MATS
COFFEE CUPS
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
Account 62225 - BLDG MAINTENANCE SERVICES
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
ELEVATOR INSPECTION
CLEANING SERVICES - JANUARY 2023
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2291 - PROPERTY BUREAU Totals
Business Unit 2295 - BUILDING MANAGEMENT
ET SUPPLIES
PROPERTY SUPPLIES
PROPERTY SUPPLIES
ET SUPPLIES
PROPERTY SUPPLIES
Business Unit 2285 - COMMUNITY POLICING Totals
Business Unit 2291 - PROPERTY BUREAU
Account 65125 - OTHER COMMODITIES
ET SUPPLIES
Business Unit 2285 - COMMUNITY POLICING
Account 62490 - OTHER PROGRAM COSTS
COMMUNITY PROGRAM SUPPLIES
Account 62490 - OTHER PROGRAM COSTS Totals
TOW & HOOK
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Business Unit 2270 - TRAFFIC BUREAU Totals
Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Totals
Business Unit 2270 - TRAFFIC BUREAU
Account 62451 - TOWING AND BOOTING CONTRACTS
TOW & HOOK / CLEANUP
Account 65123 - NARCOTICS SEIZURE EXPENSE
SEIZED FUNDS 22-5272
SEIZED FUNDS 21-5401
Account 65123 - NARCOTICS SEIZURE EXPENSE Totals
Account 65122 - NARCOTICS ENFORCEMENT EXPENSE
MOBILE APPLICATION 2023 RENEWAL
SEIZED FUNDS 22-5272
SEIZED FUNDS 21-5401
Account 65122 - NARCOTICS ENFORCEMENT EXPENSE Totals
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM
AMMUNITION
Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Totals
Account 65625 - FURNITURE & FIXTURES
RECORDS BUREAU - DESK CHAIRS
Account 65125 - OTHER COMMODITIES
PETTY CASH - OFFICE OF ADMIN
Account 65125 - OTHER COMMODITIES Totals
Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES
Account 62295 - TRAINING & TRAVEL
TRAINING - CANCELLATION FEE
PETTY CASH - OFFICE OF ADMIN
Account 62295 - TRAINING & TRAVEL Totals
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2210 - PATROL OPERATIONS Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Account 65020 - CLOTHING Totals
Account 65125 - OTHER COMMODITIES
SHIELD COVER
PATROL SUPPLIES
UNIFORM (RECRUIT)
UNIFORM - SERVICE DESK / 311
UNIFORM - VEST (RECRUIT)
UNIFORM - VEST CARRIER (RECRUIT)
UNIFORM - VEST CARRIER (RECRUIT)
UNIFORM (RECRUIT)
UNIFORM (RECRUIT)
UNIFORM (RECRUIT)
UNIFORM
UNIFORM
UNIFORM - RECRUIT
UNIFORM - RECRUIT
UNIFORM (RECRUIT)
UNIFORM (RECRUIT)
UNIFORM (RECRUIT)
LAUNDRY SERVICE - PRISONER BLANKETS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65020 - CLOTHING
UNIFORM - RECRUIT
Account 61010 - REGULAR PAY
ARBITRATION - NAWOTKA
Account 61010 - REGULAR PAY Totals
Account 62490 - OTHER PROGRAM COSTS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2210 - PATROL OPERATIONS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PROFESSIONAL SERVICES
ONESOLUTION MFR CLIENT-CITATION/ARREST ANNUAL MAINTENANCE FEE
MEMBERSHIP/MAINTENANCE AGREEMENT 2023
Account 62360 - MEMBERSHIP DUES Totals
Account 62490 - OTHER PROGRAM COSTS
RETIREMENT PLAQUES / NAMEPLATES
Account 62280 - OVERNIGHT MAIL CHARGES
OVERNIGHT MAIL
Account 62280 - OVERNIGHT MAIL CHARGES Totals
Account 62360 - MEMBERSHIP DUES
Account 62210 - PRINTING Totals
Account 62272 - OTHER PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62210 - PRINTING
PRINTING SERVICES - BUSINESS CARDS
PRINTING SERVICES - BUSINESS CARDS
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Page 30 of 60
A1.Page 99 of 601
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
101832 - FEDERAL EXPRESS CORP.02/14/2023 02/14/2023 84.83
Invoice Transactions 1 $84.83
100401 - COMCAST CABLE 02/14/2023 02/14/2023 15.80
103617 - NATIONAL AWARDS & FINE GIFTS 02/14/2023 02/14/2023 30.00
Invoice Transactions 2 $45.80
Invoice Transactions 3 $130.63
19459 - SCHULHOFF, BARBARA 02/14/2023 02/14/2023 80.00
Invoice Transactions 1 $80.00
322695 - ECO-CLEAN MAINTENANCE 02/14/2023 02/14/2023 641.00
Invoice Transactions 1 $641.00
16991 - AHA ECC DISTRIBUTION 02/14/2023 02/14/2023 27.50
Invoice Transactions 1 $27.50
10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2023 02/14/2023 174.22
Invoice Transactions 1 $174.22
100158 - AIR ONE EQUIPMENT 02/14/2023 02/14/2023 406.00
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 02/14/2023 02/14/2023 1,496.90
103561 - MUNICIPAL EMERGENCY SERVICES 02/14/2023 02/14/2023 161.80
Invoice Transactions 3 $2,064.70
102277 - HASTINGS AIR-ENERGY CONTROL 02/14/2023 02/14/2023 1,641.00
13163 - LEE'S FOODSERVICE PARTS & REPAIRS 02/14/2023 02/14/2023 211.25
Invoice Transactions 2 $1,852.25
Invoice Transactions 9 $4,839.67
Invoice Transactions 12 $4,970.30
19455 - MONGOLIAN CONCEPTS 02/14/2023 02/14/2023 617.00
Invoice Transactions 1 $617.00
Invoice Transactions 1 $617.00
15327 - ETHS 02/14/2023 02/14/2023 5,633.16
Invoice Transactions 1 $5,633.16
Invoice Transactions 1 $5,633.16
Invoice Transactions 2 $6,250.16
101143 - COMED 02/14/2023 02/14/2023 217.03
103744 - NICOR 02/14/2023 02/14/2023 49.63
Invoice Transactions 2 $266.66
Invoice Transactions 2 $266.66
102755 - JORSON & CARLSON 02/14/2023 02/14/2023 91.00
Invoice Transactions 1 $91.00
248396 - SESAC 02/14/2023 02/14/2023 1,798.00
Invoice Transactions 1 $1,798.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2023 02/14/2023 106.90
10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2023 02/14/2023 87.24
10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2023 02/14/2023 708.10
10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2023 02/14/2023 43.14
10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2023 02/14/2023 129.12
Invoice Transactions 5 $1,074.50
17392 - ENTERPRISE BATTERY CORPORATION 02/14/2023 02/14/2023 262.50
Invoice Transactions 1 $262.50
102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 02/14/2023 02/14/2023 305.00
Invoice Transactions 1 $305.00
105396 - VERMONT SYSTEMS INC 02/14/2023 02/14/2023 350.00
Invoice Transactions 1 $350.00
Invoice Transactions 10 $3,881.00
102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 02/14/2023 02/14/2023 133.00
Invoice Transactions 1 $133.00
Invoice Transactions 1 $133.00
104914 - STA-KLEEN INC.02/14/2023 02/14/2023 56.00
Invoice Transactions 1 $56.00
100401 - COMCAST CABLE 02/14/2023 02/14/2023 127.04
Invoice Transactions 1 $127.04
10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2023 02/14/2023 377.94
10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2023 02/14/2023 175.12
Invoice Transactions 2 $553.06
Invoice Transactions 4 $736.10
19293 - CUTTER, ZACHARY T 02/14/2023 02/14/2023 50.00
19476 - MATTHEWS, MARA 02/14/2023 02/14/2023 50.00
19479 - MC4 MUSIC 02/14/2023 02/14/2023 200.00
19478 - PURICELLI, GRACE 02/14/2023 02/14/2023 50.00
19477 - THORNTON, LONDON 02/14/2023 02/14/2023 50.00
Invoice Transactions 5 $400.00
Invoice Transactions 5 $400.00
101474 - DME ACCESS, INC.02/14/2023 02/14/2023 1,400.00
Invoice Transactions 1 $1,400.00
12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 02/14/2023 02/14/2023 3,468.60
Invoice Transactions 1 $3,468.60
Invoice Transactions 2 $4,868.60
100310 - ANDERSON PEST SOLUTIONS 02/14/2023 02/14/2023 57.87
100310 - ANDERSON PEST SOLUTIONS 02/14/2023 02/14/2023 57.87
Invoice Transactions 2 $115.74
Invoice Transactions 2 $115.74Business Unit 3100 - SPORTS LEAGUES Totals
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL
PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 65025 - FOOD Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Unit 3100 - SPORTS LEAGUES
CAT 1 ANNUAL PRESSURE TEST
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65025 - FOOD
CONGREGATE SENIOR MEAL PROGRAM
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PERFORMER BLACK HISTORY MONTH 2023
SINGING PERFORMER BLACK HISTORY MONTH 2023
PERFORMER BLACK HISTORY MONTH 2023
PERFORMER BLACK HISTORY MONTH 2023
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR
Account 62511 - ENTERTAIN/PERFORMER SERV
PERFORMER BLACK HISTORY MONTH 2023
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES, ETC.
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
FJCC COMCAST BILL
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 62225 - BLDG MAINTENANCE SERVICES
HOOD DUCT & EQUIPMENT CLEANING
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 65095 - OFFICE SUPPLIES
PAPER FOR OFFICE-CNCC
Account 65095 - OFFICE SUPPLIES Totals
Account 65110 - RECREATION SUPPLIES
RECTRAC TRAINING
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Account 65095 - OFFICE SUPPLIES
PRINTING PAPER
Account 65095 - OFFICE SUPPLIES Totals
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
SERVICE CALL FOR TESTING & INSPECTING BATTERIES
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62360 - MEMBERSHIP DUES
MUSIC PERFORMANCE LICENSE
Account 62360 - MEMBERSHIP DUES Totals
Business Unit 3025 - PARK UTILITIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62245 - OTHER EQMT MAINTENANCE
ICE SCRAPER KNIVES SHARPENED & HONED
Business Unit 3025 - PARK UTILITIES
Account 64015 - NATURAL GAS
ELECTRICITY SERVICE
GAS SERVICE
Account 64015 - NATURAL GAS Totals
Business Unit 2445 - HUMAN SERVICES Totals
Department 24 - HEALTH Totals
Department 30 - PARKS AND RECREATION
Business Unit 2445 - HUMAN SERVICES
Account 62490 - OTHER PROGRAM COSTS
PARTNERSHIP ETHS HEALTH CENTER
Account 62490 - OTHER PROGRAM COSTS Totals
REFUND LICENSE FEE - BUSINESS CLOSED
Account 53105 - HEALTH FOOD ESTABLISHMENT LICENSE FEE Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2435 - PUBLIC HEALTH DIVISION
Account 53105 - HEALTH FOOD ESTABLISHMENT LICENSE FEE
EQUIPMENT MAINTENANCE
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
SCBA PARTS
Account 65090 - SAFETY EQUIPMENT Totals
Account 65625 - FURNITURE & FIXTURES
STATION EQUIPMENT REPAIR
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65090 - SAFETY EQUIPMENT
FIREFIGHTER EQUIPMENT
TURNOUT GEAR MAINTENANCE
CPR COURSE MATERIALS
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
Business Unit 2315 - FIRE SUPPRESSION
Account 56157 - CITIZENS CPR CLASS FEES
DOUBLE PAID FOR CPR CLASS
Account 56157 - CITIZENS CPR CLASS FEES Totals
RETIREMENT ENGRAVING
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
SHIPPING CHARGES
Account 62315 - POSTAGE Totals
Account 65125 - OTHER COMMODITIES
COMMUNICATIONS FEB 23
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2305 - FIRE MGT & SUPPORT
Account 62315 - POSTAGE
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A1.Page 100 of 601
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 02/14/2023 02/14/2023 300.00
Invoice Transactions 1 $300.00
Invoice Transactions 1 $300.00
100310 - ANDERSON PEST SOLUTIONS 02/14/2023 02/14/2023 68.10
Invoice Transactions 1 $68.10
Invoice Transactions 1 $68.10
103744 - NICOR 02/14/2023 02/14/2023 367.38
Invoice Transactions 1 $367.38
Invoice Transactions 1 $367.38
Invoice Transactions 29 $11,136.58
19456 - FISHER, JIMMY 02/14/2023 02/14/2023 140.00
19457 - REEVES, KEVIN 02/14/2023 02/14/2023 380.00
Invoice Transactions 2 $520.00
101063 - CINTAS FIRST AID & SUPPLY 02/14/2023 02/14/2023 78.84
Invoice Transactions 1 $78.84
Invoice Transactions 3 $598.84
13567 - ARBORGREEN TREE SERVICE INC.02/14/2023 02/14/2023 575.00
13567 - ARBORGREEN TREE SERVICE INC.02/14/2023 02/14/2023 3,500.00
Invoice Transactions 2 $4,075.00
Invoice Transactions 2 $4,075.00
120248 - ELCAST LIGHTING 02/14/2023 02/14/2023 1,466.68
120248 - ELCAST LIGHTING 02/14/2023 02/14/2023 1,360.00
Invoice Transactions 2 $2,826.68
Invoice Transactions 2 $2,826.68
105651 - JIMMY WILLIAMS 02/14/2023 02/14/2023 150.00
100168 - ALERT TOWING, INC.02/14/2023 02/14/2023 150.00
291994 - ALPHA CARRIER EXPERTS, INC.02/14/2023 02/14/2023 450.00
14232 - AUTO SEEKERS 02/14/2023 02/14/2023 150.00
165964 - FRANCISCO DE JESUS DBA PONCH TOWING 02/14/2023 02/14/2023 300.00
323677 - FRANKSA TOWING 02/14/2023 02/14/2023 150.00
102070 - G & J TOWING C/O JOSE QUETELL, JR.02/14/2023 02/14/2023 150.00
12512 - ILLINOIS RECOVERY SERVICES 02/14/2023 02/14/2023 150.00
17018 - JIM RECOVERY 02/14/2023 02/14/2023 150.00
323188 - MOBILE TRANSPORT, LLC 02/14/2023 02/14/2023 300.00
103795 - NORTH SHORE TOWING 02/14/2023 02/14/2023 150.00
123032 - T & C TOWING SERVICE, INC.02/14/2023 02/14/2023 150.00
275878 - T-BONE TOWING 02/14/2023 02/14/2023 150.00
11206 - XEXPRESS TOWING & RECOVERY LLC 02/14/2023 02/14/2023 150.00
Invoice Transactions 14 $2,700.00
Invoice Transactions 14 $2,700.00
Invoice Transactions 21 $10,200.52
Invoice Transactions 220 $1,826,722.08
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Business Unit 4550 - MAINT-SNOW & ICE Totals
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
Business Unit 4550 - MAINT-SNOW & ICE
Account 62451 - TOWING AND BOOTING CONTRACTS
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
2ND INSTALLMENT TOW RETAINER 2022-2023 SEASON
STREET LIGHT FIXTURE REPAIR
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Business Unit 4320 - FORESTRY Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 65070 - OFFICE/OTHER EQT MTN MATL
STREET LIGHT FIXTURE REPAIR
Business Unit 4320 - FORESTRY
Account 62385 - TREE SERVICES
TREE REMOVAL - 517 ELMWOOD
TREE REMOVAL - 1110 SEWARD
Account 62385 - TREE SERVICES Totals
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET REFILL
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 56134 - PRIVATE ELM TREE INSURANCE MONEY
OVERPAID ON AN ELM TREE
ELM TREE INSURANCE - NOT AN EVANSTON ADDRESS
Account 56134 - PRIVATE ELM TREE INSURANCE MONEY Totals
Business Unit 3605 - ECOLOGY CENTER Totals
Department 30 - PARKS AND RECREATION Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 3605 - ECOLOGY CENTER
Account 64015 - NATURAL GAS
UTILITIES: NICOR JAN 23
Account 64015 - NATURAL GAS Totals
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3130 - SPECIAL RECREATION Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Business Unit 3130 - SPECIAL RECREATION
Account 62490 - OTHER PROGRAM COSTS
MUSIC THERAPY
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A1.Page 101 of 601
170 AMERICAN RESCUE PLAN
Vendor G/L Date Payment Date Invoice Amount
18397 - USIO INC.02/14/2023 02/14/2023 133.25
Invoice Transactions 1 $133.25
Invoice Transactions 1 $133.25
19391 - MUBOYAYI, NDONA 02/14/2023 02/14/2023 6,880.00
Invoice Transactions 1 $6,880.00
19392 - CARLINO, CELIA 02/14/2023 02/14/2023 2,430.00
19188 - MATTHEW OUREN 02/14/2023 02/14/2023 7,584.00
Invoice Transactions 2 $10,014.00
Invoice Transactions 3 $16,894.00
100177 - ALLEGRA PRINT & IMAGING 02/14/2023 02/14/2023 527.00
100177 - ALLEGRA PRINT & IMAGING 02/14/2023 02/14/2023 495.00
12151 - MULTILINGUAL CONNECTIONS LLC 02/14/2023 02/14/2023 245.00
12151 - MULTILINGUAL CONNECTIONS LLC 02/14/2023 02/14/2023 501.15
103929 - OPEN STUDIO PROJECT 02/14/2023 02/14/2023 350.00
Invoice Transactions 5 $2,118.15
Invoice Transactions 5 $2,118.15
Invoice Transactions 9 $19,145.40
Invoice Transactions 9 $19,145.40
Department 99 - NON-DEPARTMENTAL Totals
Fund 170 - AMERICAN RESCUE PLAN Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
YOUTH CARE SERVICES
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 9973 - PARTICIPATORY BUDGETING Totals
Account 62490 - OTHER PROGRAM COSTS
PRINTING AND RELATED SERVICES
PRINTING AND RELATED SERVICES
TRANSLATION SERVICES
TRANSLATION SERVICES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 9971 - ARPA ADMIN Totals
Business Unit 9973 - PARTICIPATORY BUDGETING
Account 61010 - REGULAR PAY Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PARTICIPATORY BUDGETING COORDINATOR CONSULTANT
PARTICIPATORY BUDGETING MANAGER CONSULTANT
Business Unit 9937 - GUARANTEED INCOME PROGRAM Totals
Business Unit 9971 - ARPA ADMIN
Account 61010 - REGULAR PAY
PARTICIPATORY BUDGETING FIELD MANAGER CONSULTANT
Business Unit 9937 - GUARANTEED INCOME PROGRAM
Account 65515 - OTHER IMPROVEMENTS
ATM FEES FOR GA PARTICIPANTS CARDS
Account 65515 - OTHER IMPROVEMENTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
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A1.Page 102 of 601
176 HUMAN SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
14841 - SOCIAL SOLUTIONS GLOBAL, INC.02/14/2023 02/14/2023 14,732.57
Invoice Transactions 1 $14,732.57
Invoice Transactions 1 $14,732.57
102385 - HOUSE OF RENTAL 02/14/2023 02/14/2023 1,462.00
Invoice Transactions 1 $1,462.00
Invoice Transactions 1 $1,462.00
Invoice Transactions 2 $16,194.57
Invoice Transactions 2 $16,194.57
Fund 176 - HUMAN SERVICES FUND
Department 24 - HEALTH
Fund 176 - HUMAN SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Department 24 - HEALTH Totals
Business Unit 2445 - HUMAN SERVICES Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
EQUIPMENT FOR JOB FAIR 2023 MSYEP
Business Unit 2445 - HUMAN SERVICES
Account 62490 - OTHER PROGRAM COSTS
SOLE SOURCE RENEWAL OF CONTRACT
Account 62490 - OTHER PROGRAM COSTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
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A1.Page 103 of 601
177 REPARATIONS FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 02/14/2023 02/14/2023 6,250.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 02/14/2023 02/14/2023 12,500.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 02/14/2023 02/14/2023 12,500.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 02/14/2023 02/14/2023 3,526.50
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 02/14/2023 02/14/2023 300.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 02/14/2023 02/14/2023 6,250.00
Invoice Transactions 6 $41,326.50
Invoice Transactions 6 $41,326.50
Invoice Transactions 6 $41,326.50
Invoice Transactions 6 $41,326.50
Business Unit 1595 - REPARATIONS FUND Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Fund 177 - REPARATIONS FUND Totals
REPARATIONS - HOME IMPROVEMENT
REPARATIONS - HOME IMPROVEMENT
REPARATIONS - FINAL PAYMENT
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1595 - REPARATIONS FUND
Account 62490 - OTHER PROGRAM COSTS
REPARATIONS - FINAL PAYMENT
REPARATIONS - HOME IMPROVEMENT
REPARATIONS - HOME IMPROVEMENT
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 177 - REPARATIONS FUND
Department 15 - CITY MANAGER'S OFFICE
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
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A1.Page 104 of 601
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
125211 - MORTON SALT 02/14/2023 02/14/2023 1,740.31
125211 - MORTON SALT 02/14/2023 02/14/2023 36,150.30
Invoice Transactions 2 $37,890.61
Invoice Transactions 2 $37,890.61
Invoice Transactions 2 $37,890.61
Invoice Transactions 2 $37,890.61
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 200 - MOTOR FUEL TAX FUND Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 65015 - CHEMICALS/ SALT
PURCHASE OF ROCK SALT FOR 2022-23 WINTER SEASON
PURCHASE OF ROCK SALT FOR 2022-23 WINTER SEASON BID
Account 65015 - CHEMICALS/ SALT Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
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A1.Page 105 of 601
205 EMERGENCY TELE (E911) FUND
Vendor G/L Date Payment Date Invoice Amount
18668 - LILLY COUNSELING AND CONSULTATION 02/14/2023 02/14/2023 250.00
14910 - SUPERION, LLC 02/14/2023 02/14/2023 2,604.00
19440 - WSI TECHNOLOGIES 02/14/2023 02/14/2023 8,548.20
Invoice Transactions 3 $11,402.20
149416 - AT & T 02/14/2023 02/14/2023 89.54
Invoice Transactions 1 $89.54
Invoice Transactions 4 $11,491.74
Invoice Transactions 4 $11,491.74
Invoice Transactions 4 $11,491.74
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES - JAN 23
Account 64505 - TELECOMMUNICATIONS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PROFESSIONAL SERVICES - JANUARY
PROBLEM-ORIENTED POLICING MODULE
5 YEAR SERVICE AGREEMENT
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
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A1.Page 106 of 601
215 CDBG FUND
Vendor G/L Date Payment Date Invoice Amount
310389 - CURSOR CONTROL INC 02/14/2023 02/14/2023 3,719.54
Invoice Transactions 1 $3,719.54
Invoice Transactions 1 $3,719.54
Invoice Transactions 1 $3,719.54
Invoice Transactions 1 $3,719.54
Business Unit 5187 - REHAB CONSTRUCTION ADMIN Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 215 - CDBG FUND Totals
Business Unit 5187 - REHAB CONSTRUCTION ADMIN
Account 64545 - PERSONAL COMPUTER SOFTWARE
CDM 6 USER SUBSCRIPTION FOR 12 MONTHS
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
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A1.Page 107 of 601
240 HOME FUND
Vendor G/L Date Payment Date Invoice Amount
310389 - CURSOR CONTROL INC 02/14/2023 02/14/2023 590.00
Invoice Transactions 1 $590.00
Invoice Transactions 1 $590.00
Invoice Transactions 1 $590.00
Invoice Transactions 1 $590.00
Business Unit 5430 - HOME FUND Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 240 - HOME FUND Totals
Business Unit 5430 - HOME FUND
Account 64545 - PERSONAL COMPUTER SOFTWARE
CDM 6 USER SUBSCRIPTION FOR 12 MONTHS
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 240 - HOME FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
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A1.Page 108 of 601
250 AFFORDABLE FUND
Vendor G/L Date Payment Date Invoice Amount
310389 - CURSOR CONTROL INC 02/14/2023 02/14/2023 590.00
Invoice Transactions 1 $590.00
Invoice Transactions 1 $590.00
Invoice Transactions 1 $590.00
Invoice Transactions 1 $590.00
Business Unit 5465 - AFFORDABLE HOUSING Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
Business Unit 5465 - AFFORDABLE HOUSING
Account 62770 - MISCELLANEOUS
CDM 6 USER SUBSCRIPTION FOR 12 MONTHS
Account 62770 - MISCELLANEOUS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
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A1.Page 109 of 601
505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
10192 - CTA/AB 02/14/2023 02/14/2023 990.00
10192 - CTA/AB 02/14/2023 02/14/2023 990.00
10192 - CTA/AB 02/14/2023 02/14/2023 990.00
Invoice Transactions 3 $2,970.00
225904 - TOTAL PARKING SOLUTIONS, INC.02/14/2023 02/14/2023 2,628.00
Invoice Transactions 1 $2,628.00
Invoice Transactions 4 $5,598.00
322695 - ECO-CLEAN MAINTENANCE 02/14/2023 02/14/2023 949.00
Invoice Transactions 1 $949.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 02/14/2023 02/14/2023 251.24
18749 - SKIDATA, INC.02/14/2023 02/14/2023 3,544.54
Invoice Transactions 2 $3,795.78
Invoice Transactions 3 $4,744.78
17098 - PHOENIX SECURITY LTD 02/14/2023 02/14/2023 28,546.56
322695 - ECO-CLEAN MAINTENANCE 02/14/2023 02/14/2023 2,120.00
Invoice Transactions 2 $30,666.56
18749 - SKIDATA, INC.02/14/2023 02/14/2023 525.00
Invoice Transactions 1 $525.00
Invoice Transactions 3 $31,191.56
322695 - ECO-CLEAN MAINTENANCE 02/14/2023 02/14/2023 1,656.00
Invoice Transactions 1 $1,656.00
18749 - SKIDATA, INC.02/14/2023 02/14/2023 138.75
Invoice Transactions 1 $138.75
Invoice Transactions 2 $1,794.75
Invoice Transactions 12 $43,329.09
Invoice Transactions 12 $43,329.09
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
Account 62375 - RENTALS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
LEASE PAYMENT 13/36-10 PAYBOXES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 62375 - RENTALS
BENSON AVE RENT APRIL 2023
BENSON AVE RENT MARCH 2023
BENSON AVE RENT FEBRUARY 2023
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
RECURRING ALARM SERVICE-CHURCH GARAGE 2/1/23-4/30/23
CHURCH GARAGE SERVICE-NEW TERMINAL BOX FOR EXIT LANE
Business Unit 7015 - PARKING LOTS & METERS Totals
Business Unit 7025 - CHURCH STREET GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
SECURITY GUARDS- SHERMAN GARAGE JAN 23
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7036 - SHERMAN GARAGE
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MAPLE GARAGE SERVICE 1/13
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7037 - MAPLE GARAGE Totals
Business Unit 7037 - MAPLE GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PARKING GARAGE IT SERVICE 1/9
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7036 - SHERMAN GARAGE Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
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A1.Page 110 of 601
510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
316611 - LISA REITMAN 02/14/2023 02/14/2023 122.53
Invoice Transactions 1 $122.53
17310 - CONCENTRIC INTEGRATION, LLC 02/14/2023 02/14/2023 551.80
Invoice Transactions 1 $551.80
17310 - CONCENTRIC INTEGRATION, LLC 02/14/2023 02/14/2023 1,347.57
Invoice Transactions 1 $1,347.57
Invoice Transactions 2 $1,899.37
18924 - KELLEY WILLIAMSON CO 02/14/2023 02/14/2023 5,017.00
Invoice Transactions 1 $5,017.00
Invoice Transactions 1 $5,017.00
103359 - METROPOLITAN WATER RECLAMATION DISTRICT 02/14/2023 02/14/2023 50,291.86
Invoice Transactions 1 $50,291.86
Invoice Transactions 1 $50,291.86
19345 - STANDARD PRINTING COMPANY, INC.02/14/2023 02/14/2023 9,075.00
Invoice Transactions 1 $9,075.00
212727 - IRTH SOLUTIONS 02/14/2023 02/14/2023 2,310.00
17616 - TRUEPOINT SOLUTIONS, LLC 02/14/2023 02/14/2023 65,000.00
Invoice Transactions 2 $67,310.00
Invoice Transactions 3 $76,385.00
105696 - ZIEBELL WATER SERVICE PRODUCTS INC 02/14/2023 02/14/2023 7,272.25
Invoice Transactions 1 $7,272.25
Invoice Transactions 1 $7,272.25
Invoice Transactions 8 $140,865.48
Invoice Transactions 9 $140,988.01
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 510 - WATER FUND
Account 22700 - DUE TO CUSTOMERS
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
Account 62245 - OTHER EQMT MAINTENANCE
SCADA INTEGRATION AND SUPPORT SERVICES ON-DEMAND
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
WATER REFUND
Account 22700 - DUE TO CUSTOMERS Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4200 - WATER PRODUCTION
Business Unit 4210 - PUMPING
Account 65035 - PETROLEUM PRODUCTS
MOBIL PEGASUS 805 ULTRA NATURAL GAS ENGINE OIL
Account 65035 - PETROLEUM PRODUCTS Totals
1-YR RENEWAL VEEAM SUITE VUL MLIC SUB
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 4200 - WATER PRODUCTION Totals
Account 62420 - MWRD FEES Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4225 - WATER OTHER OPERATIONS
Business Unit 4210 - PUMPING Totals
Business Unit 4220 - FILTRATION
Account 62420 - MWRD FEES
2023 MWRDGC ESTIMATED ANNUAL USER CHARGE
UTILISPHERE FIXED SUBSCRIPTION FEES FEB 2023-JAN 2024
TRUEPOINT SOLUTIONS ANNUAL SAAS SUBSCRIPTION YR 2023
Account 62340 - IT COMPUTER SOFTWARE Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Account 62315 - POSTAGE
FY2023 UTILITY BILL PRINT & MAIL
Account 62315 - POSTAGE Totals
Account 62340 - IT COMPUTER SOFTWARE
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 65055 - MATER. TO MAINT. IMP.
HYDRANT PARTS
Account 65055 - MATER. TO MAINT. IMP. Totals
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Page 42 of 60
A1.Page 111 of 601
513 WATER DEPR IMPRV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
106588 - CDM SMITH, INC.*02/14/2023 02/14/2023 5,568.94
16713 - PROPERTY VALUATION SERVICES 02/14/2023 02/14/2023 750.00
Invoice Transactions 2 $6,318.94
Invoice Transactions 2 $6,318.94
Invoice Transactions 2 $6,318.94
100631 - BILL'S PLUMBING & SEWER, INC.02/14/2023 02/14/2023 5,400.00
100631 - BILL'S PLUMBING & SEWER, INC.02/14/2023 02/14/2023 5,350.00
100631 - BILL'S PLUMBING & SEWER, INC.02/14/2023 02/14/2023 5,470.00
Invoice Transactions 3 $16,220.00
Invoice Transactions 3 $16,220.00
Invoice Transactions 3 $16,220.00
Invoice Transactions 5 $22,538.94
CONSULTING SERVICES - 942 CUSTER AVE
Account 62145 - ENGINEERING SERVICES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT Totals
Department 99 - NON-DEPARTMENTAL Totals
Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT
Account 65515 - OTHER IMPROVEMENTS
INSTALL 1.5" COPPER WATER SERVICE AT 208 HAMILTON
INSTALL 1" COPPER WATER SERVICE AT 2424 NOYES
INSTALL 1" COPPER WATER SERVICE AT 3130 HARTZELL
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Department 99 - NON-DEPARTMENTAL
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
CORROSION CONTROL STUDY
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Page 43 of 60
A1.Page 112 of 601
515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
19345 - STANDARD PRINTING COMPANY, INC.02/14/2023 02/14/2023 6,850.00
Invoice Transactions 1 $6,850.00
Invoice Transactions 1 $6,850.00
19442 - FRANCINE KAMINSKY ALLEN 02/14/2023 02/14/2023 30,502.00
Invoice Transactions 1 $30,502.00
Invoice Transactions 1 $30,502.00
Invoice Transactions 2 $37,352.00
Invoice Transactions 2 $37,352.00
Department 40 - PUBLIC WORKS AGENCY
Fund 515 - SEWER FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4535 - SEWER IMPROVEMENTS Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Business Unit 4535 - SEWER IMPROVEMENTS
Account 65515 - OTHER IMPROVEMENTS
PRIVATE SEWER REPAIR FINANCIAL ASSISTANCE
Business Unit 4530 - SEWER MAINTENANCE
Account 62315 - POSTAGE
FY2023 UTILITY BILL PRINT & MAIL RFP 22-44
Account 62315 - POSTAGE Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 515 - SEWER FUND
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Page 44 of 60
A1.Page 113 of 601
520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
278136 - LAKESHORE RECYCLING SYSTEMS 02/14/2023 02/14/2023 39,480.00
278136 - LAKESHORE RECYCLING SYSTEMS 02/14/2023 02/14/2023 39,480.00
Invoice Transactions 2 $78,960.00
100496 - SOLID WASTE AGENCY NORTHERN COOK 02/14/2023 02/14/2023 63,362.29
Invoice Transactions 1 $63,362.29
102184 - GROOT RECYCLING & WASTE SERVICES 02/14/2023 02/14/2023 143,448.00
Invoice Transactions 1 $143,448.00
105598 - WINZER CORP.02/14/2023 02/14/2023 374.27
Invoice Transactions 1 $374.27
102339 - HIGH PSI LTD.02/14/2023 02/14/2023 64.88
Invoice Transactions 1 $64.88
100177 - ALLEGRA PRINT & IMAGING 02/14/2023 02/14/2023 270.00
Invoice Transactions 1 $270.00
Invoice Transactions 7 $286,479.44
Invoice Transactions 7 $286,479.44
Invoice Transactions 7 $286,479.44
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
FY2023 REFUSE DISPOSAL FEES - SWANCC
Account 62405 - SWANCC DISPOSAL FEES Totals
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62390 - CONDOMINIUM REFUSE COLL
FY23 CONDOMINIUM REFUSE FRANCHISE RFP 17-47
FY23 CONDOMINIUM REFUSE FRANCHISE RFP 17-47
Account 62390 - CONDOMINIUM REFUSE COLL Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
Account 67107 - OUTREACH
RECYCLING TRUCK DECAL
Account 67107 - OUTREACH Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Account 65055 - MATER. TO MAINT. IMP. Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
TRUCK EQUIPMENT/PARTS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
FY2023 RESIDENTIAL REFUSE COLLECTION RFP 17-47
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Account 65055 - MATER. TO MAINT. IMP.
CLEANING SUPPLIES
Account 62405 - SWANCC DISPOSAL FEES
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A1.Page 114 of 601
600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
101064 - CINTAS #22 02/14/2023 02/14/2023 80.46
101064 - CINTAS #22 02/14/2023 02/14/2023 78.62
Invoice Transactions 2 $159.08
17511 - AL WARREN OIL COMPANY, INC.02/14/2023 02/14/2023 25,073.57
17511 - AL WARREN OIL COMPANY, INC.02/14/2023 02/14/2023 17,052.31
17511 - AL WARREN OIL COMPANY, INC.02/14/2023 02/14/2023 9,244.88
17511 - AL WARREN OIL COMPANY, INC.02/14/2023 02/14/2023 30,458.00
15832 - STENSTROM PETROLEUM SERVICES GROUP 02/14/2023 02/14/2023 4,430.00
Invoice Transactions 5 $86,258.76
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 236.70
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 98.39
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 416.78
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 66.49
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 110.23
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 13.20
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 286.95
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 54.69
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 54.69
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 31.13
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 11.89
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 221.58
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 86.28
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 112.97
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 61.98
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 151.60
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 27.95
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 139.75
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 26.38
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 38.34
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 229.60
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 310.57
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 31.96
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 128.05
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 8.90
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 316.78
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 121.06
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 177.98
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 128.05
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2023 02/14/2023 64.05
14043 - ARI PHOENX, INC.02/14/2023 02/14/2023 522.50
18598 - ARLINGTON HEIGHTS FORD 02/14/2023 02/14/2023 174.00
18598 - ARLINGTON HEIGHTS FORD 02/14/2023 02/14/2023 210.56
18598 - ARLINGTON HEIGHTS FORD 02/14/2023 02/14/2023 24.63
18598 - ARLINGTON HEIGHTS FORD 02/14/2023 02/14/2023 933.80
18598 - ARLINGTON HEIGHTS FORD 02/14/2023 02/14/2023 76.15
18598 - ARLINGTON HEIGHTS FORD 02/14/2023 02/14/2023 106.65
18598 - ARLINGTON HEIGHTS FORD 02/14/2023 02/14/2023 184.77
18598 - ARLINGTON HEIGHTS FORD 02/14/2023 02/14/2023 102.93
18598 - ARLINGTON HEIGHTS FORD 02/14/2023 02/14/2023 69.00
18598 - ARLINGTON HEIGHTS FORD 02/14/2023 02/14/2023 13.60
100412 - ATLAS BOBCAT, INC.02/14/2023 02/14/2023 23.83
106584 - BURRIS EQUIPMENT CO.02/14/2023 02/14/2023 1,443.43
106584 - BURRIS EQUIPMENT CO.02/14/2023 02/14/2023 526.36
285052 - CHICAGO PARTS & SOUND, LLC 02/14/2023 02/14/2023 39.37
285052 - CHICAGO PARTS & SOUND, LLC 02/14/2023 02/14/2023 586.30
101300 - CUMBERLAND SERVICENTER 02/14/2023 02/14/2023 79.56
102137 - GRAINGER, INC., W.W.02/14/2023 02/14/2023 97.57
101556 - HEART CERTIFIED AUTO CARE 02/14/2023 02/14/2023 32.03
101556 - HEART CERTIFIED AUTO CARE 02/14/2023 02/14/2023 89.00
101556 - HEART CERTIFIED AUTO CARE 02/14/2023 02/14/2023 89.00
16406 - IMPERIAL SUPPLIES, LLC 02/14/2023 02/14/2023 202.33
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 02/14/2023 02/14/2023 509.70
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 02/14/2023 02/14/2023 197.15
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 02/14/2023 02/14/2023 615.63
14988 - JX PETERBILT / JX ENTERPRISES, INC.02/14/2023 02/14/2023 30.88
15512 - LAKESIDE INTERNATIONAL, LLC 02/14/2023 02/14/2023 149.90
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 02/14/2023 02/14/2023 914.03
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 02/14/2023 02/14/2023 1,583.67
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 02/14/2023 02/14/2023 192.16
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 02/14/2023 02/14/2023 144.84
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 02/14/2023 02/14/2023 179.38
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 02/14/2023 02/14/2023 117.75
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 02/14/2023 02/14/2023 1,188.24
322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:02/14/2023 02/14/2023 428.94
103490 - MONROE TRUCK EQUIPMENT 02/14/2023 02/14/2023 1,594.10
103490 - MONROE TRUCK EQUIPMENT 02/14/2023 02/14/2023 205.39
103490 - MONROE TRUCK EQUIPMENT 02/14/2023 02/14/2023 486.94
103490 - MONROE TRUCK EQUIPMENT 02/14/2023 02/14/2023 627.00
103490 - MONROE TRUCK EQUIPMENT 02/14/2023 02/14/2023 627.00
103795 - NORTH SHORE TOWING 02/14/2023 02/14/2023 175.00
243021 - R.N.O.W., INC.02/14/2023 02/14/2023 368.22
104509 - RUSSO POWER EQUIPMENT 02/14/2023 02/14/2023 1,742.97
104918 - STANDARD EQUIPMENT COMPANY 02/14/2023 02/14/2023 6,276.94
104918 - STANDARD EQUIPMENT COMPANY 02/14/2023 02/14/2023 4,232.21
104918 - STANDARD EQUIPMENT COMPANY 02/14/2023 02/14/2023 123.71
104918 - STANDARD EQUIPMENT COMPANY 02/14/2023 02/14/2023 243.93
104918 - STANDARD EQUIPMENT COMPANY 02/14/2023 02/14/2023 727.85
104918 - STANDARD EQUIPMENT COMPANY 02/14/2023 02/14/2023 302.52
104918 - STANDARD EQUIPMENT COMPANY 02/14/2023 02/14/2023 170.89
324441 - THE CHEVROLET EXCHANGE 02/14/2023 02/14/2023 642.44
106333 - WEST SIDE TRACTOR SALES 02/14/2023 02/14/2023 237.45
105553 - WHOLESALE DIRECT INC 02/14/2023 02/14/2023 612.54
105827 - WOODSTOCK HARLEY-DAVIDSON 02/14/2023 02/14/2023 417.65
Invoice Transactions 84 $35,459.36
245860 - WENTWORTH TIRE SERVICE 02/14/2023 02/14/2023 1,263.92
245860 - WENTWORTH TIRE SERVICE 02/14/2023 02/14/2023 248.50
245860 - WENTWORTH TIRE SERVICE 02/14/2023 02/14/2023 309.20
245860 - WENTWORTH TIRE SERVICE 02/14/2023 02/14/2023 688.75
245860 - WENTWORTH TIRE SERVICE 02/14/2023 02/14/2023 543.56
Invoice Transactions 5 $3,053.93
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 02/14/2023 02/14/2023 52.63
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 02/14/2023 02/14/2023 118.96
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 02/14/2023 02/14/2023 173.06
Invoice Transactions 3 $344.65
101062 - CINTAS 02/14/2023 02/14/2023 47.53
Invoice Transactions 1 $47.53
Invoice Transactions 100 $125,323.31
Invoice Transactions 100 $125,323.31
Invoice Transactions 100 $125,323.31
Business Unit 7710 - FLEET MAINTENANCE
Account 62355 - LAUNDRY/OTHER CLEANING
UNFIROM CLEANING
UNIFORM CLEANING
Account 62355 - LAUNDRY/OTHER CLEANING Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
FUEL TANK CLEANING
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
STOCK FOR FLEET
Account 65035 - PETROLEUM PRODUCTS
FUEL PURCHASE FOR CITY FLEET (8640) 10% REG UNLEADED 87 OCT
FUEL PURCHASE FOR CITY FLEET (5047) ULSD UNDYED WINTER BLEND
FUEL PURCHASE FOR CITY FLEET (2732) ULSD UNDYED B11 WINTER BLEND
FUEL PURCHASE FOR CITY FLEET (7574) ULSD UNDYED WINTER BLEND
PARTS FOR #780
STEERING SYSTEM FOR #780
STEERING SYSTEM FOR #780
AIR FILTER FOR #644
OIL CHANGE FOR PD #10
STOCK FOR FLEET
ABS SYSTEM FOR FIRE #329R
STOCK FOR FLEET
STOCK FOR FLEET
FILTERS FOR GREENWAYS #525
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
BRAKES FOR GREENWAYS #527
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
LIGHTS FOR E-25
LIGHTS FOR #923
STOCK FOR FLEET
STOCK FOR FLEET
FIRE LIFT REPAIRS
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR E-25 AND STOCK
BRAKES FOR #116
COOLANT SYSTEM FOR #534
EGR FOR #571
EGR SYSTEM FOR #571
FUEL SYSTEM FOR #644
STOCK FOR FLEET
BRAKES FOR PARKING #132
STOCK FOR FLEET
WEATHER SRIP FOR PD #8
STOCK FOR FLEET
GATE FOR MOTOR POOL #770
TURBO REPAIR #716
SHOP SUPPLIES
WHEEL BALANCE #534
REPAIRS TO #915
PARTS FOR #780
ELEC SYSTEM FOR GREENWAYS #510
WINDSHIELD FOR #490
STARTER FOR #656
COOLANT REPAIR #770
STOCK FOR FLEET
REPAIRS TO #636
BRAKE SYSTEM #329R
FUEL PUMP FOR FIRE E-25
FILTER FOR EFD #331
LADDER SYSTEM FOR E-25
SHOP SUPPLIES
BATTERY FOR #807
BATTERY FOR #56
STOCK FOR FLEET
TURBO SYSTEM FOR #716
VMAC SYSTEM FOR #511
PARTS FOR #919
PLOW LIGHTS FOR #820
STOCK FOR FLEET
TOW FOR PD
AIR HORN FOR E-25
CABLE FOR EFD #E-21
REPAIRS TO EFD #328R
STOCK FOR FLEET
STOCK FOR FLEET
BRAKES FOR #744
PARTS FOR #744
STOCK FOR FLEET
COOLANT SYSTEM FOR #307
HYDRO SYSTEM FOR #720
STOCK FOR FLEET
REPAIRS TO REM SWEEPER #743 INV. W09689
PARTS AND LABOR NEEDED TO REPAIR VEHICLE #743 INV. WO9684
PARTS FOR #744
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
FIRST AID CABINET REFILL
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
BATTERIES
BATTERIES
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65090 - SAFETY EQUIPMENT
STOCK FOR FLEET
Account 65065 - TIRES & TUBES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
TOOL SET
Account 65065 - TIRES & TUBES
STOCK FOR FLEET
TIRES FOR #712 AND 716
TIRES FOR #534
TIRES FOR #307 AND STOCK
BUCKET FOR STREETS #681
SPOT LIGHT FOR #63
REPAIRS TO M-8
Account 65060 - MATER. TO MAINT. AUTOS Totals
PARTS FOR #744
Run by Tera Davis on 02/07/2023 11:10:08 AM
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A1.Page 115 of 601
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
15930 - ICE MILLER LEGAL COUNSEL 02/14/2023 02/14/2023 17,414.87
Invoice Transactions 1 $17,414.87
19475 - CHALON MAYBIN 02/14/2023 02/14/2023 27,612.00
19480 - JOHN CURNYN 02/14/2023 02/14/2023 885.17
19484 - MARIA MARTINEZ 02/14/2023 02/14/2023 36,822.00
19473 - MICHELLE TOMPKINS & CHICAGO KENT COLLEGE OF LAW 02/14/2023 02/14/2023 20,711.85
19483 - STEVE FADEM 02/14/2023 02/14/2023 1,000.00
Invoice Transactions 5 $87,031.02
14118 - ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES INC.02/14/2023 02/14/2023 1,042.00
Invoice Transactions 1 $1,042.00
Invoice Transactions 7 $105,487.89
Invoice Transactions 7 $105,487.89
Invoice Transactions 7 $105,487.89
* = Prior Fiscal Year Activity Invoice Transactions 388 $2,719,169.12
Account 62130 - LEGAL SERVICES-GENERAL
LEGAL SERVICES - COPENHAVER CONSTRUCTION
Account 62130 - LEGAL SERVICES-GENERAL Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Fund 605 - INSURANCE FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 02/14/23 - 02/14/23
Account 62615 - INSURANCE PREMIUM Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Department 99 - NON-DEPARTMENTAL Totals
CLAIM REIMBURSEMENT - PROPERTY DAMAGE
Account 62260 - SETTLEMENT COSTS - LIABILITY Totals
Account 62615 - INSURANCE PREMIUM
INSURANCE
Account 62260 - SETTLEMENT COSTS - LIABILITY
CLAIM REIMBURSEMENT - PROPERTY DAMAGE
CLAIM REIMBURSEMENT - PROPERTY DAMAGE
CLAIM REIMBURSEMENT - PROPERTY DAMAGE
SETTELMENT - TOMPKINS
Business Unit 7800 - RISK MANAGEMENT
Run by Tera Davis on 02/07/2023 11:10:08 AM
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A1.Page 116 of 601
Vendor G/L Date Payment Date Invoice Amount
14042 - UPCOUNTRY GARDENS DBA FERMOB USA 01/26/2023 01/26/2023 21,773.00
Invoice Transactions 1 $21,773.00
Invoice Transactions 1 $21,773.00
Invoice Transactions 1 $21,773.00
Invoice Transactions 1 $21,773.00
* = Prior Fiscal Year Activity Invoice Transactions 1 $21,773.00
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Account 65515 - OTHER IMPROVEMENTS
*REPLACEMENT FURNITURE FOR FOUNTAIN SQUARE
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4122 - 2022 GO BOND CAPITAL Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4122 - 2022 GO BOND CAPITAL
Invoice Description
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 02.14.2023 FY23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
Run by Tera Davis on 02/08/2023 10:41:56 AM
Page 48 of 60
A1.Page 117 of 601
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,169,577.72
VARIOUS VARIOUS WORKERS COMP 11,825.75
VARIOUS VARIOUS WORKERS COMP 11,599.31
VARIOUS VARIOUS WORKERS COMP 14,595.65
1,207,598.43
GENERAL ASSISTANCE
VARIOUS VARIOUS GENERAL ASSISTANCE PAYMENTS 36,749.74
36,749.74
1,244,348.17
Grand Total 3,985,290.29
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 02.14.2023 FY23
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 49 of 60
A1.Page 118 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/311 BEST BUY 00003137 IL 60202 739.98$ 12/2/2022 65625 FURNITURE TV BREAK ROOM
ADMIN SVCS/311 DOLLARTREE IL 60202 18.75$ 12/2/2022 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES BREAK ROOM
ADMIN SVCS/311 TARGET 00009274 IL 60202 31.96$ 12/9/2022 65040 JANITORIAL SUPPLIES SUPPLIES FOR BREAK ROOM
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 25.77$ 11/29/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR A/C HEAT PUMP PARTS
ADMIN SVCS/FAC MGMT IN LIFTOMATIC ELEVATO IL 60148-5420 439.87$ 11/29/2022 62225 BLDG MAINTENANCE SERVICES ELEVATOR PRESSURE TEST AT NOYES CULTURAL ARTS CENTER
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 1,354.20$ 11/29/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR LIGHTING CIRCUIT REPAIR
ADMIN SVCS/FAC MGMT BODALA LLC IL 60201 750.00$ 11/30/2022 65050 BUILDING MAINTENANCE MATERIAL RUBBER FLOORING MATERIAL FOR HALLS
ADMIN SVCS/FAC MGMT BODALA LLC IL 60201 800.00$ 11/30/2022 65050 BUILDING MAINTENANCE MATERIAL RUBBER FLOORING MATERIAL FOR HALLS
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 4.79$ 11/30/2022 65085 MINOR EQUIP & TOOLS JIGSAW BLADE SET
ADMIN SVCS/FAC MGMT VALLI PRODUCE IL 60202 26.99$ 11/30/2022 65025 FOOD STAFF MEETING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 21.94$ 11/30/2022 65085 MINOR EQUIP & TOOLS JIGSAW BLADE SET, HOLE SAW
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 43.63$ 11/30/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL TO REINFORCE KINARA
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 92.59$ 11/30/2022 65050 BUILDING MAINTENANCE MATERIAL WOMEN'S WASHROOM REPAIR WALL
ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 80.00$ 11/30/2022 65045 LICENSING/REGULATORY SUPP REPLENISH IPASS
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 166.08$ 11/30/2022 65085 MINOR EQUIP & TOOLS MATERIALS FOR STOCK
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 133.15$ 12/1/2022 65050 BUILDING MAINTENANCE MATERIAL LED LIGHTS/COUNSEL CHAMBERS
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 990.00$ 12/1/2022 65050 BUILDING MAINTENANCE MATERIAL LED LIGHTS/COUNSEL CHAMBERS
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 995.00$ 12/1/2022 65050 BUILDING MAINTENANCE MATERIAL LED LIGHTS/COUNSEL CHAMBERS
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 1,000.00$ 12/1/2022 65050 BUILDING MAINTENANCE MATERIAL LED LIGHTS/COUNSEL CHAMBERS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 659.65$ 12/1/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS & TOOLS FOR LIGHTING CIRCUIT REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 17.57$ 12/1/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR BOARDING UP
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 61.56$ 12/1/2022 65050 BUILDING MAINTENANCE MATERIAL SUPPORT ROOF FOR BUILDING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 547.29$ 12/2/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR SAWHORSE, SINK, FAUCET
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 838.43$ 12/2/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR VANITIES AND KITCHENS COUNTER
ADMIN SVCS/FAC MGMT NEUCO INC IL 60440 (1,200.98)$ 12/2/2022 65050 BUILDING MAINTENANCE MATERIAL CREDIT - WARRANTY REFUND FOR PART
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1974 IL 606390000 82.44$ 12/2/2022 65050 BUILDING MAINTENANCE MATERIAL STREETS DEPT ROOF OF BRINE ROOM
ADMIN SVCS/FAC MGMT CR LAURENCE CO INC CA 90058 31.80$ 12/2/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR WEATHER STRIPPING
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 58.80$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR TRIMMING OUT PLUMBING
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 0.90$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL KINARA SECURITY SCREWS
ADMIN SVCS/FAC MGMT NEW RIDE INC IL 60201 511.00$ 12/5/2022 65060 MATERIALS TO MAINTAIN AUTOSL UC VEHICLE SERVICE
ADMIN SVCS/FAC MGMT NEW RIDE INC IL 60201 2,383.02$ 12/5/2022 65060 MATERIALS TO MAINTAIN AUTOSL UC VEHICLE SERVICE
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 77.52$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MAINTENANCE
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 26.85$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL BATTERIES AND SEALANT FOR KINARA
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 135.38$ 12/5/2022 65085 MINOR EQUIP & TOOLS CAULK, CAULK GUN, WALL PAPER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 39.65$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR TRIMMING OUT PLUMBING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 43.92$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR TRIMMING OUT PLUMBING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 89.81$ 12/5/2022 65060 MATERIALS TO MAINTAIN AUTOSL MATERIALS FOR TRIMMING OUT PLUMBING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 59.97$ 12/5/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR VACUUM FILTER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 101.76$ 12/5/2022 65085 MINOR EQUIP & TOOLS UTILITY KNIFE, BLADES, CIRCULAR SAW
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 (15.76)$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL RETURN UNUSED KINARA HARDWARE
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 193.91$ 12/6/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FAUCET REPAIR
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 26.84$ 12/6/2022 65050 BUILDING MAINTENANCE MATERIAL REPAIR AND PAINT WALLS
ADMIN SVCS/FAC MGMT JOHNSTONE SUPPLY - NIL IL 60714 1,034.64$ 12/6/2022 65050 BUILDING MAINTENANCE MATERIAL RECOVERY MACHINE FOR AC
ADMIN SVCS/FAC MGMT NSC NORTHERN SAFETY CO NY 13340 469.35$ 12/7/2022 65090 SAFETY EQUIPMENT WINTER PPE
ADMIN SVCS/FAC MGMT MENARDS.COM WI 54703 105.00$ 12/7/2022 65050 BUILDING MAINTENANCE MATERIAL BLINDS FOR PD BREAK ROOM
ADMIN SVCS/FAC MGMT MENARDS.COM WI 54703 315.00$ 12/7/2022 65050 BUILDING MAINTENANCE MATERIAL BLINDS FOR PD BREAK ROOM
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 6.52$ 12/7/2022 65050 BUILDING MAINTENANCE MATERIAL BLANK ELECTRIC WALL PAPER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 177.72$ 12/7/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN AND BATH REMODEL
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 8.97$ 12/7/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR TORX SET
ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 80.00$ 12/7/2022 65045 LICENSING/REGULATORY SUPP REPLENISH IPASS
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 235.08$ 12/8/2022 65050 BUILDING MAINTENANCE MATERIAL FILTERS FOR POLICE DEPT.
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 64.23$ 12/8/2022 65050 BUILDING MAINTENANCE MATERIAL SCREWS FOR ROOFTOPS UNITS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 32.92$ 12/8/2022 65085 MINOR EQUIP & TOOLS BIT HOLDER SET
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 158.00$ 12/8/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN CABINET/BRIDGE
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 377.68$ 12/8/2022 65050 BUILDING MAINTENANCE MATERIAL KITCHEN REMODEL
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 (175.00)$ 12/8/2022 65050 BUILDING MAINTENANCE MATERIAL RETURN OF KITCHEN CABINETS
ADMIN SVCS/FAC MGMT GLENDALE PARADE STORE TX 78233 61.95$ 12/8/2022 65050 BUILDING MAINTENANCE MATERIAL FLAG STAND FOR PD
ADMIN SVCS/FAC MGMT IN SUSTAINABLE LUMBER MT 59808 20.00$ 12/9/2022 65050 BUILDING MAINTENANCE MATERIAL RUSTIC WOOD WALL SAMPLES
ADMIN SVCS/FAC MGMT INTERSTATE ALL BATTERY IL 60047 882.63$ 12/9/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE AND HOUSE ALARM BATTERIES
ADMIN SVCS/FAC MGMT INTERSTATE ALL BATTERY IL 60047 999.98$ 12/9/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE AND HOUSE ALARM BATTERIES
ADMIN SVCS/FAC MGMT INTERSTATE ALL BATTERY IL 60047 999.99$ 12/9/2022 65050 BUILDING MAINTENANCE MATERIAL FIRE AND HOUSE ALARM BATTERIES
ADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 54.97$ 12/9/2022 65050 BUILDING MAINTENANCE MATERIAL RUSTIC WOOD WALL SAMPLES
ADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 84.89$ 12/9/2022 65050 BUILDING MAINTENANCE MATERIAL RUSTIC WOOD WALL SAMPLES
ADMIN SVCS/FAC MGMT THE DENGEOS - SKOKIE IL 60076 625.00$ 12/9/2022 65025 FOOD FFM HOLIDAY PARTY
ADMIN SVCS/FAC MGMT JC LICHT - 1252 - EVAN IL 60201 39.62$ 12/9/2022 65050 BUILDING MAINTENANCE MATERIAL STAIN AND RAGS TO FINISH DOOR
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 128.94$ 12/9/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR FURNACE
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 88.22$ 12/9/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR KITCHEN SINK
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 7.96$ 12/9/2022 65085 MINOR EQUIP & TOOLS SCRAPER, SCRAPER BLADES
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 (42.28)$ 12/9/2022 65085 MINOR EQUIP & TOOLS RETURN OF STEEL T SQUARE
ADMIN SVCS/FAC MGMT HOMEDEPOT.COM GA 303390000 39.99$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL RUSTIC WOOD WALL SAMPLES
ADMIN SVCS/FAC MGMT UEMSI/HTV INC WI 53051 1,605.81$ 12/12/2022 65085 MINOR EQUIP & TOOLS PLUMBING REPAIR CAMERA
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 12.87$ 12/12/2022 65085 MINOR EQUIP & TOOLS NUT AND BOLTS
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 133.21$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL CLEANING SUPPLIES
ADMIN SVCS/FAC MGMT PANINOS PIZZERIA IL 60202 169.70$ 12/12/2022 65025 FOOD FOOD FOR FFM HOLIDAY PARTY
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 135.70$ 12/12/2022 65085 MINOR EQUIP & TOOLS FORSTNER BIT, MAKITA SOCKET
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 771.81$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BUILDING
Febrary 13, 2023 Page 1 of 11Page 50 of 60A1.Page 119 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 67.20$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR SALT FOR WATER SOFTNER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 211.20$ 12/12/2022 65085 MINOR EQUIP & TOOLS MATERIALS FOR VAN STOCK
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 398.46$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL REPAIR AND PAINT WALLS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 3.88$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL US FIRE NEEDED BOLTS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 56.50$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR INSTALLATION OF SIGNS
ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 611.70$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL ACTUATORS FOR PRESCHOOL OFFICE RADIATOR
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 130.29$ 12/13/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR CLEANING SUPPLIES
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 209.63$ 12/13/2022 65050 BUILDING MAINTENANCE MATERIAL DOOR AUTO-BOTTOM SEALS
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 3,497.31$ 12/13/2022 65050 BUILDING MAINTENANCE MATERIAL NEW DOOR WITH INSTALLATION
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 183.67$ 12/13/2022 65090 SAFETY EQUIPMENT WINTER PPE
ADMIN SVCS/FAC MGMT BOBS DISCOUNT FURN #1 CT 06042 474.50$ 12/14/2022 65050 BUILDING MAINTENANCE MATERIAL COUCH FOR 911
ADMIN SVCS/FAC MGMT BOBS DISCOUNT FURN #1 CT 06042 474.49$ 12/14/2022 65625 FURNITURE COUCH FOR 911
ADMIN SVCS/FAC MGMT TEC #126 IL 60093 391.95$ 12/14/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR FURNACE REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 1,099.00$ 12/14/2022 65050 BUILDING MAINTENANCE MATERIAL TOOL SHED FOR SNOWBLOWER
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 11.29$ 12/14/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR EXTERIOR LIGHT REPAIR
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 19.40$ 12/15/2022 65090 SAFETY EQUIPMENT WINTER PPE
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 40.68$ 12/15/2022 65090 SAFETY EQUIPMENT WINTER PPE
ADMIN SVCS/FAC MGMT THE DENGEOS - SKOKIE IL 60076 720.00$ 12/15/2022 65025 FOOD CITY STAFF HOLIDAY LUNCHEON
ADMIN SVCS/FAC MGMT OFFICE DEPOT #510 IL 60201 306.21$ 12/15/2022 65050 BUILDING MAINTENANCE MATERIAL EASELS AND PADS FOR CITY COUNCIL
ADMIN SVCS/FAC MGMT WALGREENS #2619 IL 60201 12.09$ 12/15/2022 65025 FOOD ICE FOR CHRISTMAS PARTY
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 17.24$ 12/15/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MEDIA CAMERA PARASOL ROOM
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 45.86$ 12/15/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR TRUCK CLEANING
ADMIN SVCS/FAC MGMT DREISILKER ELEC CROSSE IL 60007 145.90$ 12/16/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR AIR HANDLER MAINTENANCE
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 1,145.84$ 12/16/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR DOOR CLOSERS
ADMIN SVCS/FAC MGMT 7-ELEVEN 33888 IL 60201 42.46$ 12/16/2022 65050 BUILDING MAINTENANCE MATERIAL TOOLS FOR CHILLING SOFT DRINK
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 57.36$ 12/16/2022 65085 MINOR EQUIP & TOOLS GORILLA TAPE, PAINT HARDENER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 227.73$ 12/16/2022 65050 BUILDING MAINTENANCE MATERIAL MOTION LIGHTS, PAD LOCK
ADMIN SVCS/FAC MGMT NSC NORTHERN SAFETY CO NY 13340 557.76$ 12/19/2022 65090 SAFETY EQUIPMENT WINTER PPE
ADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 36.68$ 12/19/2022 65085 MINOR EQUIP & TOOLS METRIC BOLTS, METRIC ALLEN WRENCH
ADMIN SVCS/FAC MGMT IN A & J SEWER SERVIC IL 60090 1,046.00$ 12/19/2022 65050 BUILDING MAINTENANCE MATERIAL GREASE TRAP CLEAN OUT - VARIOUS CITY BUILDINGS
ADMIN SVCS/FAC MGMT BEST BUY 00003137 IL 60202 55.10$ 12/19/2022 65095 OFFICE SUPPLIES PHONE CASE
ADMIN SVCS/FAC MGMT SAMSCLUB #6444 IL 60202 167.71$ 12/19/2022 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR HOLIDAY PARTY
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 89.43$ 12/19/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MENORAH SETUP AT FOUNTAIN SQUARE
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 166.95$ 12/19/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MENORAH SETUP AT FOUNTAIN SQUARE
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 55.07$ 12/19/2022 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR INSTALLATION OF SIGNS
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 403.38$ 12/19/2022 65050 BUILDING MAINTENANCE MATERIAL FLEET POWER (30 AMP GARVIN), BREAKER, GLOVES
ADMIN SVCS/FAC MGMT APPLE.COM/BILL CA 95014 0.99$ 12/19/2022 65095 OFFICE SUPPLIES ICLOUD STORAGE
ADMIN SVCS/FAC MGMT JC LICHT - 1252 - EVAN IL 60201 280.74$ 12/20/2022 65050 BUILDING MAINTENANCE MATERIAL 7 GALLONS OF PAINT
ADMIN SVCS/FAC MGMT HCM DOORS SYSTEMS INC IL 60563-9747 767.82$ 12/20/2022 65050 BUILDING MAINTENANCE MATERIAL OH DOOR REPAIR
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 132.71$ 12/20/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR BATTERY REPLACEMENT
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 175.69$ 12/21/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR COUNCIL CHAMBER LED UPGRADE
ADMIN SVCS/FAC MGMT MCMASTER-CARR IL 60126 23.44$ 12/21/2022 65050 BUILDING MAINTENANCE MATERIAL SMALL METRIC BOLTS
ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 1,100.00$ 12/21/2022 65050 BUILDING MAINTENANCE MATERIAL BOILER CALIBRATION
ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 1,500.00$ 12/21/2022 65050 BUILDING MAINTENANCE MATERIAL BOILER CALIBRATION
ADMIN SVCS/FAC MGMT IN BOILER EQUIPMENT C IL 60148 1,500.00$ 12/21/2022 65050 BUILDING MAINTENANCE MATERIAL BOILER CALIBRATION
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 54.15$ 12/21/2022 65050 BUILDING MAINTENANCE MATERIAL TOGGLE BOLTS
ADMIN SVCS/FAC MGMT SAMSCLUB #6444 IL 60202 50.94$ 12/21/2022 65085 MINOR EQUIP & TOOLS SHOP SUPPLIES
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 317.22$ 12/21/2022 65050 BUILDING MAINTENANCE MATERIAL BATTERY MARKERS, POWER STRIPS, FITNESS CENTER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 29.26$ 12/21/2022 65050 BUILDING MAINTENANCE MATERIAL WALL HOOK BOARD
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 112.96$ 12/21/2022 65050 BUILDING MAINTENANCE MATERIAL WALL HOOK BOARD
ADMIN SVCS/FAC MGMT WWP SMITHEREEN PEST MA IL 60714 156.00$ 12/21/2022 62509 SERVICE AGREEMENTS/ CONTRACTS MONTHLY PEST SERVICE
ADMIN SVCS/FAC MGMT MENARDS MORTON GROVE I IL 60053 49.98$ 12/22/2022 65050 BUILDING MAINTENANCE MATERIAL RUSTIC WOOD WALL SAMPLES
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 56.56$ 12/22/2022 65050 BUILDING MAINTENANCE MATERIAL CLEANING SUPPLIES
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 24.48$ 12/22/2022 65050 BUILDING MAINTENANCE MATERIAL CLEAR FINISH FOR DOOR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 17.94$ 12/22/2022 65085 MINOR EQUIP & TOOLS HEX BIT SET
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 202.88$ 12/22/2022 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR BOTTLE FILLER INSTALL
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 990.00$ 12/23/2022 65050 BUILDING MAINTENANCE MATERIAL
BUILDING IMPROVEMENT (WORK STATIONS), SAFETY SUPPLIES,
SHIPPING
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 74.31$ 12/23/2022 62275 POSTAGE CHARGEBACKS
BUILDING IMPROVEMENT (WORK STATIONS), SAFETY SUPPLIES,
SHIPPING
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 525.00$ 12/23/2022 65090 SAFETY EQUIPMENT
BUILDING IMPROVEMENT (WORK STATIONS), SAFETY SUPPLIES,
SHIPPING
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 192.14$ 12/23/2022 65050 BUILDING MAINTENANCE MATERIAL 3" COPPER FITTINGS TO FIX LEAK
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 195.62$ 12/23/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR TRIMMING OUT PLUMBING
ADMIN SVCS/FAC MGMT DUNKIN #306178 Q35 IL 60201 19.24$ 12/23/2022 65025 FOOD COFFEE FOR SNOW COMMAND
ADMIN SVCS/FAC MGMT GIGIO S IL 60201 39.60$ 12/23/2022 65025 FOOD FOOD FOR SNOW COMMAND
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 43.86$ 12/23/2022 65090 SAFETY EQUIPMENT MATERIALS FOR EYE WASH
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 42.98$ 12/23/2022 65050 BUILDING MAINTENANCE MATERIAL OFFICE PAINT AND PATCH
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 87.94$ 12/23/2022 65085 MINOR EQUIP & TOOLS SNOW SHOVELS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 1,170.94$ 12/23/2022 65085 MINOR EQUIP & TOOLS TOOLS FOR SNOW BLOWER
ADMIN SVCS/FLEET & FAC WEATHERTECH IL 60440 132.95$ 12/8/2022 65060 MATERIALS TO MAINTAIN AUTOSL FLOOR MATS FOR 572 (GREENWAYS)
ADMIN SVCS/FLEET & FAC THE UPS STORE 1037 IL 60202 49.49$ 12/13/2022 65060 MATERIALS TO MAINTAIN AUTOSL SHIPPED PACKAGE ARI HETRA
ADMIN SVCS/FLEET & FAC THE AUTOBARN NISSAN MO IL 60202 177.45$ 12/14/2022 65060 MATERIALS TO MAINTAIN AUTOSL PARTS FOR 406 (CD)
ADMIN SVCS/FLEET & FAC MARTIN NISSAN IL 60077 20.68$ 12/15/2022 65060 MATERIALS TO MAINTAIN AUTOSL PARTS FOR 406 (CD)
ADMIN SVCS/FLEET & FAC THE AUTOBARN NISSAN MO IL 60202 1,191.93$ 12/15/2022 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR 406 (CD)
ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE & SUP IL 60007 251.02$ 12/16/2022 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR 622 (STREETS)
ADMIN SVCS/FLEET & FAC MARTIN NISSAN IL 60077 115.14$ 12/16/2022 65060 MATERIALS TO MAINTAIN AUTOSL PARTS FOR 406 (CD)
Febrary 13, 2023 Page 2 of 11Page 51 of 60A1.Page 120 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 102.74$ 11/30/2022 65128 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES WILEY NJ 07030 1,310.00$ 12/2/2022 65140 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES WPY ILLINOIS PUBLIC EM IL 60018 99.00$ 12/5/2022 65141 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES APWA - WORK ZONE MO 64105 1,355.00$ 12/5/2022 65126 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES ASSOCIATIO THE NRPA C MD 21013 299.00$ 12/6/2022 65127 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES ILIPRA.ORG IL 60304 180.00$ 12/6/2022 65137 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 97.85$ 12/7/2022 65129 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES WPY ILLINOIS PUBLIC EM IL 60018 99.00$ 12/7/2022 65142 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES ISO/CS - 1211 15.57$ 12/9/2022 65139 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES AMERICAN NATIONAL STAN NY 10036 125.00$ 12/12/2022 65125 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 102.74$ 12/14/2022 65130 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 112.52$ 12/15/2022 65131 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES ICMA ONLINE DC 20002 75.00$ 12/20/2022 65136 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES FSP BCSP BOARD OF CERT IN 46268 145.00$ 12/21/2022 65134 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES FSP BLACK THEATRE NETW TX 77004 100.00$ 12/21/2022 65135 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 97.85$ 12/22/2022 65132 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 102.74$ 12/23/2022 65133 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES YM CAREERS FL 33702 600.00$ 12/23/2022 65143 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES YM CAREERS FL 33702 825.00$ 12/23/2022 65144 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES YM CAREERS FL 33702 1,425.00$ 12/23/2022 65145 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/HUMAN RES IN THE BLUE LINE IL 60048-3227 298.00$ 12/23/2022 65138 OTHER COMMODITIES HR RELATED EXPENSE
ADMIN SVCS/INFO SYS KNACK.COM NJ 08833 79.00$ 11/28/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 116.85$ 11/28/2022 62341 INTERNET SOLUTION PROVIDERS COMCAST BUSINESS INTERNET - HOWARD STREET THEATER
ADMIN SVCS/INFO SYS DROPBOX SIGN MONTHLY CA 94158 99.90$ 11/28/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 636.40$ 11/29/2022 65555 IT COMPUTER HARDWARE MICROSD CARDS - EPD
ADMIN SVCS/INFO SYS SRFAX 866-554-0263 CA 90017 1.65$ 11/29/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS PNS IC SYSTEM INC MN 55127 280.77$ 11/30/2022 62341 INTERNET SOLUTION PROVIDERS
IC SYSTEMS - COLLECTIONS - AT&T CIRCUIT FOR CHURCH
GARAGE - PAID TO CURRENT
ADMIN SVCS/INFO SYS ADOBE 800-833-6687 CA 95110 15.93$ 11/30/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MSFT E0400KY3WW WA 98052 125.00$ 12/1/2022 62341 INTERNET SOLUTION PROVIDERS AZURE MONTHLY SUPPORT
ADMIN SVCS/INFO SYS MSFT E0400KYDRG WA 98052 435.88$ 12/1/2022 62341 INTERNET SOLUTION PROVIDERS AZURE GCC CLOUD USAGE
ADMIN SVCS/INFO SYS FORMSTACK, LLC IN 46038 367.12$ 12/5/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 1,057.48$ 12/5/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS LUCIDCHART.COM/CHARGE UT 84095 9.95$ 12/5/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85284 499.98$ 12/5/2022 64505 TELECOMMUNICATIONS WIFI PORTAL CERT
ADMIN SVCS/INFO SYS ZENDESK - US CA 94103 500.00$ 12/5/2022 64505 TELECOMMUNICATIONS ZENDESK TALK RECHARGE
ADMIN SVCS/INFO SYS COEO SOLUTIONS, LLC IL 60515 2,590.13$ 12/6/2022 64505 TELECOMMUNICATIONS VOIP SERVICES
ADMIN SVCS/INFO SYS IDU INSIGHT PUBLIC SEC AZ 85283 435.08$ 12/6/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS SP TAPE4BACKUP_K&F CA 94506 1,330.00$ 12/7/2022 65615 INFRASTRUCTURE SUPPLIES TAPES FOR BACKUPS
ADMIN SVCS/INFO SYS TRELLO.COM ATLASSIAN NY 10006 12.50$ 12/8/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS GOOGLE SVCSGNS.3356-3 CA 94043 10.00$ 12/8/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ZENDESK - US CA 94103 597.44$ 12/8/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ADOBE ACROPRO SUBS CA 95110 15.93$ 12/8/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS IDU INSIGHT PUBLIC SEC AZ 85283 1,146.60$ 12/9/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS VILLAGE OF ROSEMONT IL 60018 15.00$ 12/12/2022 62295 TRAINING & TRAVEL PARKING - CAMP IT CONFERENCE - DATA BREACHES
ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 139.63$ 12/12/2022 64505 TELECOMMUNICATIONS COMCAST CABLE TV SERVICE - GIBBS-MORRISON CENTER
ADMIN SVCS/INFO SYS IDU INSIGHT PUBLIC SEC AZ 85283 25.35$ 12/12/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS IDU INSIGHT PUBLIC SEC AZ 85283 46.96$ 12/12/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS INTUIT TSHEETS CA 94043 164.00$ 12/12/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ADOBE ACROPRO SUBS CA 95110 15.93$ 12/12/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS IDU INSIGHT PUBLIC SEC AZ 85283 571.41$ 12/13/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS LINGO TX 75039 420.44$ 12/15/2022 64505 TELECOMMUNICATIONS POTS TELEPHONE SERVICES - ELP AND MAPLE GARAGE
ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 1,057.48$ 12/15/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS STRIKINGLY CA 94002 24.95$ 12/15/2022 62341 INTERNET SOLUTION PROVIDERS STRIKINGLY WEB HOSTING - CMO
ADMIN SVCS/INFO SYS UNITED 01678379164534 TX 77002 (274.60)$ 12/16/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DROPBOX 5GD9DT3TKHX5 CA 94107 19.99$ 12/16/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS CITRIX SYSTEMS, INC. FL 33309 11.00$ 12/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MNJTECHNOLOGIESDIRECT IL 60089 2,027.22$ 12/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 1,555.00$ 12/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ASANA.COM CA 94107 1,349.00$ 12/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ZOOM.US 888-799-9666 CA 95113 1,005.69$ 12/19/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 199.85$ 12/20/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MSFT E0400LCF70 WA 98052 421.61$ 12/20/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MSFT E0400LCHDI WA 98052 125.00$ 12/20/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 1,932.37$ 12/22/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DROPBOX FAX MONTHLY CA 94158 174.78$ 12/22/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/PARKING SAMSCLUB #6444 IL 60202 55.40$ 12/15/2022 62295 TRAINING & TRAVEL END OF YEAR WINTER TRAINING FOR PEOS
ADMIN SVCS/PARKING THE DENGEOS - SKOKIE IL 60076 375.00$ 12/16/2022 62295 TRAINING & TRAVEL END OF YEAR WINTER TRAINING FOR PEOS
ADMIN SVCS/PARKING THE HOME DEPOT #1902 IL 60202 207.62$ 12/22/2022 62225 BLDG MAINTENANCE SERVICES SNOW SHOVELS.
CITY MGR OFFICE EVANSTON CHAMBER OF CO IL 60201 15.00$ 12/2/2022 62490 OTHER PROGRAM COSTS CMO RELATED EXPENSE
CITY MGR OFFICE PANINOS PIZZERIA IL 60202 49.11$ 12/5/2022 65025 FOOD PIZZA FOR YOUTH ADVISORY COUNCIL CANVASING TRAINING.
CITY MGR OFFICE INTERNATIONAL TOWN & G SC 29631 1,100.00$ 12/8/2022 62295 TRAINING & TRAVEL ITGA REGISTRATION
CITY MGR OFFICE OFFICE DEPOT #510 IL 60201 25.77$ 12/9/2022 65095 OFFICE SUPPLIES
CLIP BOARDS AND INDEX CARDS FOR CANVASING AND IDEA
COLLECTION
CITY MGR OFFICE PANERA BREAD #203285 O IL 60048 42.85$ 12/12/2022 62490 OTHER PROGRAM COSTS CMO RELATED EXPENSE
CITY MGR OFFICE WALGREENS #2619 IL 60201 11.28$ 12/12/2022 65025 FOOD
WATER FOR DEC 10, IDEA COLLECTION ASSEMBLY AT ECOLOGY
CENTER
Febrary 13, 2023 Page 3 of 11Page 52 of 60A1.Page 121 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
CITY MGR OFFICE ZOOM.US 888-799-9666 CA 95113 239.90$ 12/12/2022 62490 OTHER PROGRAM COSTS DECEMBER ZOOM CHARGES
CITY MGR OFFICE GIGIO S IL 60201 119.70$ 12/13/2022 65025 FOOD PIZZA FOR IDEA COLLECTION EVENT AT ETHS
CITY MGR OFFICE LYFT LYFT PASS CA 94104 108.78$ 12/15/2022 62490 OTHER PROGRAM COSTS
TRANSPORTATION VOUCHERS FOR PARTICIPATORY BUDGETING
IDEA COLLECTION EVENTS IN NOVEMBER
CITY MGR OFFICE POTBELLY #5 IL 60201 225.04$ 12/23/2022 65025 FOOD
FOOD FOR DEC, 21 PARTICIPATORY BUDGETING LEADERSHIP
COMMITTEE MEETING
CMO/CITY CLERK CITY OF EVANSTON COLLE IL 60201 35.00$ 12/2/2022 65095 OFFICE SUPPLIES TEST PAYMENT
CMO/CITY CLERK CANVA I03631-14374533 DE 19934 119.99$ 12/12/2022 65095 OFFICE SUPPLIES CANVA
CMO/CITY COUNCIL LOU MALNATIS - EVANSTO IL 60201 209.11$ 11/29/2022 65025 FOOD DINNER FOR 11/28/2022 CITY COUNCIL MEETING
CMO/CITY COUNCIL SUBWAY 46614 IL 60201 158.40$ 12/6/2022 65025 FOOD DINNER FOR 12/5/2022 RULES/HUMAN SERVICES MEETING
CMO/CITY COUNCIL PANINOS PIZZERIA IL 60202 377.70$ 12/7/2022 65025 FOOD
DINNER FOR 5TH WARD CAMPUS COMMUNITY MEETING 12-6-22
AT FLEETWOOD
CMO/CITY COUNCIL POTBELLY #5 IL 60201 183.95$ 12/12/2022 65025 FOOD LUNCH FOR 12/10/22 SPECIAL CITY COUNCIL MTG.
CMO/CITY COUNCIL JEWEL OSCO 3456 IL 60091 30.35$ 12/13/2022 65025 FOOD DESSERTS FOR 12/12/22 CITY COUNCIL MEETING
CMO/CITY COUNCIL LOU MALNATIS - EVANSTO IL 60201 173.95$ 12/13/2022 65025 FOOD DINNER FOR 12/12/22 CITY COUNCIL MEETING
CMO/CITY COUNCIL PANINOS PIZZERIA IL 60202 1,077.25$ 12/16/2022 65025 FOOD STAFF HOLIDAY LUNCHEON - 12-14-22
CMO/CITY COUNCIL PANINOS PIZZERIA IL 60202 823.85$ 12/16/2022 65025 FOOD STAFF HOLIDAY LUNCHEON 12-14-2022
CMO/COM ENGAGEMENT SQ CULTIVATE URBAN RA IL 60202 25.00$ 11/30/2022 62490 OTHER PROGRAM COSTS CITY STAFF HALLOWEEN COSTUME CONTEST PRIZE #1.
CMO/COM ENGAGEMENT SQ THE WINE GODDESS IL 60202 25.00$ 11/30/2022 62490 OTHER PROGRAM COSTS CITY STAFF HALLOWEEN COSTUME CONTEST PRIZE #2.
CMO/COM ENGAGEMENT CANVA I03641-26521769 DE 19934 20.99$ 12/22/2022 62490 OTHER PROGRAM COSTS
STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO,
HEALTH, EPD AND PARKS & REC PROMO MATERIALS.
CMO/COM ENGAGEMENT CANVA I03641-26521769 DE 19934 10.00$ 12/22/2022 62490 OTHER PROGRAM COSTS
STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO,
HEALTH, EPD AND PARKS & REC PROMO MATERIALS.
CMO/COM ENGAGEMENT CANVA I03641-26521769 DE 19934 10.00$ 12/22/2022 62490 OTHER PROGRAM COSTS
STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO,
HEALTH, EPD AND PARKS & REC PROMO MATERIALS.
CMO/COM ENGAGEMENT CANVA I03641-26521769 DE 19934 90.00$ 12/22/2022 62205 ADVERTISING
STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE CMO,
HEALTH, EPD AND PARKS & REC PROMO MATERIALS.
CMO/COM ENGAGEMENT QR-CODE-GENERATOR.COM - 33609 163.09$ 12/23/2022 62490 OTHER PROGRAM COSTS
ANNUAL SUBSCRIPTION TO QR CODE GENERATOR TO PROMOTE
CITY EVENTS AND INITIATIVES.
CMO/FINANCE ILLINOIS GOVERNMENT FI IL 60137 125.00$ 11/30/2022 62295 TRAINING & TRAVEL
CHICAGO METRO CHAPTER HOLIDAY LUNCHEON REGISTRATION
H. DESAI
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 398.62$ 11/30/2022 65515 OTHER IMPROVEMENTS AD NOTICE RFP 22-69 DESICCANT DEHUMIDIFICATION SYSTEM
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 398.62$ 12/6/2022 62205 ADVERTISING
AD NOTICE BID 22-70 EVANSTON ANIMAL SHELTER PROJECT
#620016 - ANIMAL SHELTER IMPROVEMENTS
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 16.59$ 12/13/2022 62205 ADVERTISING
AD NOTICE RFP 23-04 SERVICE CNTR NORTH FUEL ISLAND
REPLACEMENT/PROJ #622006 SERVICE CNTR FUEL SYSTEM
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 18.31$ 12/19/2022 62205 ADVERTISING AD NOTICE RFP 22-71 AFTER SCHOOL CREATIVE PROGRAMMING
COMM ECON DEV LAI AZ 85050 315.00$ 11/30/2022 62360 MEMBERSHIP DUES
PROFESSIONAL DEVELOPMENT NETWORKING ORGANIZATION
DUES
COMM ECON DEV IN UNITED RENT-A-FENC IL 60101 606.00$ 12/2/2022 62490 OTHER PROGRAM COSTS FENCE RENTAL FOR EMERSON JACKSON PROPERTIES
COMM ECON DEV IN UNITED RENT-A-FENC IL 60101 4,530.00$ 12/2/2022 62490 OTHER PROGRAM COSTS FENCE RENTAL FOR EMERSON JACKSON PROPERTIES
COMM ECON DEV PAYPAL VALUEINNOVA CA 95131 220.50$ 12/2/2022 65025 FOOD
CLEAN TEAM / OUTREACH TEAM MEETING LUNCH FOR 20
ATTENDEES
COMM ECON DEV TRIBUNE PUBLISHING COM IL 60654 140.05$ 12/6/2022 62205 ADVERTISING
PUBLIC NOTICE / ADVERTISING TRIBUNE - CENTRAL PARK ALLEY
NORTH
COMM ECON DEV WINDY CITY GARDEN CENT IL 60201 408.24$ 12/7/2022 65522 BUSINESS DISTRICT IMPROVEMENTS
CHRISTMAS TREE PURCHASE FOR CHURCH AND DODGE
MERCHANTS
COMM ECON DEV PANINOS PIZZERIA IL 60202 261.96$ 12/9/2022 65025 FOOD FOOD FOR CD HOLIDAY PARTY ON 12/08/2022.
COMM ECON DEV TRIBUNE PUBLISHING COM IL 60654 160.05$ 12/20/2022 62205 ADVERTISING
CHICAGO TRIBUNE AD FOR LAND USE COMMISSION MEETING TO
BE HELD 01/11/2023.
FIRE DEPARTMENT IMAGE SPECIALTIES OF G IL 60062 63.00$ 11/29/2022 65095 OFFICE SUPPLIES IMAGE SPECIALTIES. PASSPORT TAGS. 11/28/2022. VAN DORPE
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 79.98$ 11/30/2022 65085 MINOR EQUIP & TOOLS HOME DEPOT. GARDEN HOSE FOR STATION 1. 11/28/2022. SMRHA.
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 61.68$ 11/30/2022 65095 OFFICE SUPPLIES HOME DEPOT. TRAINING SUPPLIES. 11/28/2022. SMITH.
FIRE DEPARTMENT ROCK N RESCUE PA 16001 131.20$ 12/1/2022 65090 SAFETY EQUIPMENT
ROCK AND RESCUE. TRT EQUIPMENT PURCHASE. 11/28/2022.
SMITH.
FIRE DEPARTMENT OFFICE DEPOT #510 IL 60201 254.69$ 12/5/2022 65095 OFFICE SUPPLIES
OFFICE DEPOT. PRINTER TONER FOR STATION 1. 12/1/2022.
RAFACZ.
FIRE DEPARTMENT NFFFUAS IL 60007 360.80$ 12/6/2022 65090 SAFETY EQUIPMENT
UNIQUE APPAREL SOLUTIONS. COVERALLS FOR FIRE
INVESTIGATOR COURSE. 12/5/2022. VAN DORPE (YEE).
FIRE DEPARTMENT STATE CHEMIC STATE CHE OH 44124 117.99$ 12/7/2022 65040 JANITORIAL SUPPLIES
STATE CHEMICAL SOLUTIONS. JANITORIAL SUPPLIES. 12/6/2022.
CASEY.
FIRE DEPARTMENT EVANSTON GARAGES MAPLE IL 60201 3.00$ 12/7/2022 62295 TRAINING & TRAVEL
EVANSTON GARAGE. PARKING WHILE TRAVELING FOR CITY
BUSINESS. 12/5/2022. VAN DORPE
FIRE DEPARTMENT CLARION BOOKS/VIDEOS OK 74120 71.00$ 12/7/2022 62295 TRAINING & TRAVEL FIRE ENGINEERING. TEXTBOOK FOR TRAINING. 12/6/2022. SMITH.
FIRE DEPARTMENT SAMSCLUB.COM AR 72712 314.18$ 12/8/2022 65040 JANITORIAL SUPPLIES SAM'S CLUB. JANITORIAL SUPPLIES. 12/6/2022. CASEY.
FIRE DEPARTMENT STATE CHEMIC STATE CHE OH 44124 48.07$ 12/9/2022 65040 JANITORIAL SUPPLIES
STATE CHEMICAL SOLUTIONS. JANITORIAL SUPPLIES. 12/8/2022.
CASEY.
FIRE DEPARTMENT LOU MALNATIS - EVANSTO IL 60201 111.95$ 12/9/2022 65025 FOOD LOU MALNATIS. FOOD FOR CERT POTLUCK. 12/8/2022. KULL.
FIRE DEPARTMENT JEWEL OSCO 3428 IL 60202 2.99$ 12/12/2022 65025 FOOD JEWEL. CERT POTLUCK PURCHASE. 12/8/2022. KULL
FIRE DEPARTMENT STATE CHEMIC STATE CHE OH 44124 33.87$ 12/15/2022 65040 JANITORIAL SUPPLIES
STATE CHEMICAL SOLUTIONS. JANITORIAL SUPPLIES. 12/14/2022.
CASEY.
FIRE DEPARTMENT QUARTET DIGITAL PRINTI IL 60201 62.50$ 12/16/2022 62210 AUDITING
QUARTET PRINTING. PROGRAMS FOR FIRE AWARDS. 12/15/2022.
VAN DORPE (MEYER).
Febrary 13, 2023 Page 4 of 11Page 53 of 60A1.Page 122 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
FIRE DEPARTMENT SQ SAVILLE FLOWERS AN IL 60201 150.00$ 12/16/2022 65125 OTHER COMMODITIES
SAVILLE FLOWERS. FLOWERS FOR AWARDS NIGHT. 12/15/2022.
KULL
FIRE DEPARTMENT CHIEF TECHNOLOGIES, LL DE 19947 508.00$ 12/20/2022 65125 OTHER COMMODITIES
CHIEF TECHNOLOGIES. COMMUNICATIONS SOFTWARE.
12/19/2022. VAN DORPE (POLEP)
FIRE DEPARTMENT ULINE SHIP SUPPLIES WI 53158 121.84$ 12/20/2022 65085 MINOR EQUIP & TOOLS ULINE. VEHICLE SUPPLIES. 12/20/2022. MUNO.
FIRE DEPARTMENT VANGUARD INDUSTRIES EA VA 23502 44.65$ 12/21/2022 65125 OTHER COMMODITIES VANGUARD. AWARDS NIGHT MATERIALS. 12/19/2022. MUNO
FIRE DEPARTMENT JONES & BARTLETT LEARN MA 01803 633.53$ 12/22/2022 62295 TRAINING & TRAVEL JONES & BARTLETT. PARAMEDIC TEXTBOOKS. 12/22/2022. SMITH.
FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 81.08$ 12/23/2022 65085 MINOR EQUIP & TOOLS ACE HARDWARE. SHOVEL FOR S1.
HEALTH/HUMAN SVCS THE DENGEOS - SKOKIE IL 60076 225.00$ 11/28/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR COMMUNITY EVENT!
HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 467.85$ 11/28/2022 62490 OTHER PROGRAM COSTS VIOLENCE PREVENTION GIFT CARDS FOR AT RISK FAMILIES.
HEALTH/HUMAN SVCS THE VERNON COMPANY IA 50208 1,018.55$ 11/30/2022 62467 ASPIRE GRANT- EXPENSE EQUIPMENT FOR ASPIRE PROGRAM
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 92.45$ 11/30/2022 62490 OTHER PROGRAM COSTS REFUGEE SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 92.45$ 11/30/2022 62490 OTHER PROGRAM COSTS REFUGEE SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 681.17$ 11/30/2022 62490 OTHER PROGRAM COSTS SHELTER FOR FAMILY
HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 137.20$ 11/30/2022 62490 OTHER PROGRAM COSTS DISTRICT 65 SUPPLY FOR STUDENT GROUPS AT THE SCHOOLS.
HEALTH/HUMAN SVCS THE VERNON COMPANY IA 50208 (51.69)$ 12/1/2022 62467 ASPIRE GRANT- EXPENSE REFUND FOR ASPIRE PROGRAM
HEALTH/HUMAN SVCS JEWEL OSCO 3456 IL 60091 113.90$ 12/1/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR DROP IN CENTERS!
HEALTH/HUMAN SVCS IN C&W MARKET AND ICE IL 60201 815.85$ 12/1/2022 62490 OTHER PROGRAM COSTS JOB FAIR FOOD SUPPLY.
HEALTH/HUMAN SVCS JEWEL OSCO 3487 IL 60202 80.00$ 12/1/2022 62490 OTHER PROGRAM COSTS CARDS FOR REFUGE FAMILY
HEALTH/HUMAN SVCS THE VERNON COMPANY IA 50208 506.57$ 12/2/2022 62467 ASPIRE GRANT- EXPENSE EQUIPMENT FOR ASPIRE PROGRAM
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 77.27$ 12/2/2022 62490 OTHER PROGRAM COSTS REFUGE STAY
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 77.27$ 12/2/2022 62490 OTHER PROGRAM COSTS REFUGE STAY
HEALTH/HUMAN SVCS PEST CONTROL SUPPLIES IL 60177 1,059.68$ 12/2/2022 62606 RODENT CONTROL CONTRACT PEST CONTROL SUPPLIES
HEALTH/HUMAN SVCS FASTSIGNS LINCOLNWOOD IL 60712 880.37$ 12/2/2022 62490 OTHER PROGRAM COSTS JOB FAIR SIGNAGE SUPPLY.
HEALTH/HUMAN SVCS FOOD4LESS #0558 IL 60202 183.38$ 12/5/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR DROP-IN CENTER!
HEALTH/HUMAN SVCS PANINOS PIZZERIA IL 60202 136.59$ 12/5/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR DROP IN CENTER!
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 681.17$ 12/7/2022 62490 OTHER PROGRAM COSTS REFUGEE FAMILY SHELTER
HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 205.95$ 12/8/2022 62490 OTHER PROGRAM COSTS GIFT CARD FOR AT RISK FAMILY. VIOLENCE INITIATIVE.
HEALTH/HUMAN SVCS PANINOS PIZZERIA IL 60202 127.89$ 12/8/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR DROP-IN CENTER
HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 80.95$ 12/9/2022 62490 OTHER PROGRAM COSTS SUPPLY FOR DROP IN CENTER!
HEALTH/HUMAN SVCS PANINOS PIZZERIA IL 60202 111.10$ 12/9/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR ROBERT CROWN
HEALTH/HUMAN SVCS JEWEL OSCO 3428 IL 60202 75.44$ 12/12/2022 62490 OTHER PROGRAM COSTS SUPPLY FOR DROP IN CENTER
HEALTH/HUMAN SVCS WALGREENS #4218 IL 60202 361.90$ 12/12/2022 62490 OTHER PROGRAM COSTS GIFT CARDS FOR AT RISK FAMILIES.
HEALTH/HUMAN SVCS WAL-MART #1998 IL 60076 254.18$ 12/13/2022 62490 OTHER PROGRAM COSTS COMMUNITY EVENT FOR YOUTH!
HEALTH/HUMAN SVCS KABUL HOUSE IL 60202 126.95$ 12/13/2022 65025 FOOD MANAGERS APPRCIATION LUNCHEON
HEALTH/HUMAN SVCS THE DENGEOS - SKOKIE IL 60076 119.98$ 12/14/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY
HEALTH/HUMAN SVCS WAL-MART #1998 IL 60076 92.60$ 12/14/2022 62490 OTHER PROGRAM COSTS COMMUNITY EVENT AT DROP IN CENTER FOR YOUTH!
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 681.17$ 12/14/2022 62490 OTHER PROGRAM COSTS SHELTER FOR RESIDENT
HEALTH/HUMAN SVCS WALGREENS #4218 IL 60202 305.95$ 12/14/2022 62490 OTHER PROGRAM COSTS AT RISK FAMILY GIFT CARDS. HOLIDAY VIOLENCE INITIATIVE.
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 114.20$ 12/15/2022 62490 OTHER PROGRAM COSTS SHELTER FOR RESIDENT
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 114.20$ 12/15/2022 62490 OTHER PROGRAM COSTS SHELTER FOR RESIDENT
HEALTH/HUMAN SVCS FSP SOUL & SMOKE IL 60201 765.50$ 12/15/2022 65025 FOOD END OF YEAR STAFF CELEBRATION
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 571.00$ 12/16/2022 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 571.00$ 12/16/2022 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 69.56$ 12/16/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR COMMUNITY EVENT
HEALTH/HUMAN SVCS CANVA I03637-21223066 DE 19934 12.95$ 12/19/2022 62490 OTHER PROGRAM COSTS MONTHLY SUBSCRIPTION
HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 411.90$ 12/19/2022 62490 OTHER PROGRAM COSTS
GIFT CARDS FOR AT RISK FAMILY. VIOLENCE PREVENTION
INITIATIVE.
HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 25.74$ 12/19/2022 62490 OTHER PROGRAM COSTS SUPPLY FOR DROP IN CENTER!
HEALTH/HUMAN SVCS DD/BR #338026 Q35 IL 60202 51.98$ 12/19/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR JOB FAIR
HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 19.87$ 12/19/2022 62490 OTHER PROGRAM COSTS FOOD FOR DROPIN CENTER-GIBBLS
HEALTH/HUMAN SVCS WAL-MART #1998 IL 60076 145.56$ 12/20/2022 62490 OTHER PROGRAM COSTS DROP IN CENTER CHRISTMAS GIVEAWAY FOR YOUTH.
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 681.17$ 12/20/2022 62490 OTHER PROGRAM COSTS SHELTER FOR RESIDENT
HEALTH/HUMAN SVCS STARBUCKS STORE 23091 IL 60201 59.85$ 12/20/2022 62490 OTHER PROGRAM COSTS YOUTH ADVISORY FOOD SUPPLY.
HEALTH/HUMAN SVCS FIVE BELOW 7058 IL 60202 391.20$ 12/20/2022 62490 OTHER PROGRAM COSTS GIFTS FOR DROP IN CENTER. HOLIDAY VIOLENCE INITIATIVE.
HEALTH/HUMAN SVCS EDIBLE ARRANGEMENTS GA 30328 90.15$ 12/21/2022 62490 OTHER PROGRAM COSTS STAFF BEREAVEMENT
HEALTH/HUMAN SVCS PAPA JOHNS 5056 IL 60201 160.00$ 12/21/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR STUDENT GROUPS.
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 884.67$ 12/22/2022 62490 OTHER PROGRAM COSTS RESIDENT HOURSING
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 184.90$ 12/22/2022 62490 OTHER PROGRAM COSTS SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 554.70$ 12/22/2022 62490 OTHER PROGRAM COSTS SHELTER
HEALTH/HUMAN SVCS PAPA JOHNS 5056 IL 60201 160.00$ 12/22/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR DISTRICT 65 STUDENT GROUPS.
HEALTH/HUMAN SVCS ALIS BROAST AND BURGER IL 60202 283.00$ 12/22/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR COMMUNITY EVENT
HEALTH/HUMAN SVCS ALIS BROAST AND BURGER IL 60202 148.00$ 12/22/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR JOB FAIR
HEALTH/HUMAN SVCS BEST BUY 00003137 IL 60202 440.96$ 12/22/2022 62490 OTHER PROGRAM COSTS GAMING SYSTEM ENTERTAINMENT FOR DROP IN CENTER!
HEALTH/HUMAN SVCS PANINOS PIZZERIA IL 60202 83.94$ 12/22/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR DROP-IN CENTER.
HEALTH/HUMAN SVCS ILLINOIS ENVIRONMENTAL IL 615479437 55.00$ 12/22/2022 62360 MEMBERSHIP DUES ASHLEY IEHA RENEWAL
HEALTH/HUMAN SVCS ILLINOIS ENVIRONMENTAL IL 615479437 55.00$ 12/22/2022 62360 MEMBERSHIP DUES CARLY IEHA RENEWAL
LEGAL DEPARTMENT FEDERAL BAR ASSOCIATIO VA 22201 375.00$ 11/29/2022 62295 TRAINING & TRAVEL
FEDERAL BAR ASSOCIATION REGISTRATION - NICHOLAS
CUMMINGS
LEGAL DEPARTMENT IICLE IL 62704 175.00$ 11/29/2022 62295 TRAINING & TRAVEL
10TH ANNUAL LOCAL GOVERNMENT LAW INSTITUTE EVENT -
NICHOLAS CUMMINGS
LEGAL DEPARTMENT ILEFILE 020513388-1 IL 60602 107.00$ 12/5/2022 62345 COURT COST/LITIGATION FILING FOR COURT
LEGAL DEPARTMENT ILEFILE 020513388-1 TX 75024 3.09$ 12/5/2022 62345 COURT COST/LITIGATION SERVICE FEE FOR COURT FILING
LEGAL DEPARTMENT FEDERAL BAR ASSOCIATIO VA 22201 215.00$ 12/7/2022 62360 MEMBERSHIP DUES
FEDERAL BAR ASSOCIATION MEMBERSHIP - NICHOLAS E.
CUMMINGS
Febrary 13, 2023 Page 5 of 11Page 54 of 60A1.Page 123 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
LEGAL DEPARTMENT AMERICAN 0012356079362 TX 76155 120.60$ 12/13/2022 62295 TRAINING & TRAVEL
AIRFARE FOR ABA MIDYEAR CONFERENCE IN FEBRUARY -
NICHOLAS E. CUMMINGS
LEGAL DEPARTMENT EVENT AMERICAN BAR AS VA 22102 150.00$ 12/15/2022 62295 TRAINING & TRAVEL 2023 ABA MIDYEAR MEETING - ALEXANDRA RUGGIE
LEGAL DEPARTMENT SPOTHERO 844-356-8054 IL 60603 20.57$ 12/16/2022 62295 TRAINING & TRAVEL PARKING FOR IICLE CONFERENCE - NICHOLAS CUMMINGS
LEGAL DEPARTMENT UNITED 01624525107376 TX 77002 217.20$ 12/16/2022 62295 TRAINING & TRAVEL AIRFARE FOR 2023 ABA MIDYEAR MEETING - ALEXANDRA RUGGIE
LEGAL DEPARTMENT OFFICE DEPOT #389 IL 60007 109.09$ 12/21/2022 65095 OFFICE SUPPLIES INK PURCHASED FOR PRINTING A MOTION
POLICE DEPARTMENT IN BADGE BREW COFFEE IL 60565 120.00$ 11/30/2022 65025 FOOD COFFEE PROVIDED FOR COFFEE WITH THE CHIEF EVENTS
POLICE DEPARTMENT APCO INTERNATIONAL INC FL 32114 100.00$ 12/5/2022 62360 MEMBERSHIP DUES ANNUAL DUES FOR APCO MEMBERSHIP
POLICE DEPARTMENT IN BADGE BREW COFFEE IL 60565 50.00$ 12/5/2022 65025 FOOD BREAK ROOM SUPPLIES (COFFEE)
POLICE DEPARTMENT 4IMPRINT, INC WI 54901 282.03$ 12/9/2022 65020 CLOTHING CUSTOM 911 HATS
POLICE DEPARTMENT THE DENGEOS - SKOKIE IL 60076 73.46$ 12/13/2022 65025 FOOD LUNCH FOR NORTAF TEAM
POLICE DEPARTMENT UOFL SPI KY 40292 1,375.00$ 12/14/2022 62295 TRAINING & TRAVEL FERNANDEZ SPI HOMICIDE INVESTIGATION TRAINING
POLICE DEPARTMENT UOFL SPI KY 40292 1,375.00$ 12/14/2022 62295 TRAINING & TRAVEL HERRERA SPI HOMICIDE INVESTIGATION TRAINING
POLICE DEPARTMENT WEATHERTECH IL 60440 158.11$ 12/15/2022 65125 OTHER COMMODITIES PROPERTY SUPPLIES
POLICE DEPARTMENT TMOBILE LAW RELATION NJ 07054 375.00$ 12/16/2022 62490 OTHER PROGRAM COSTS INVESTIGATIVE SERVICES
POLICE DEPARTMENT UOFL SPI KY 40292 1,375.00$ 12/19/2022 62295 TRAINING & TRAVEL BERNHARDT SPI HOMICIDE INVESTIGATION TRAINING
POLICE DEPARTMENT CANVA I03641-23053503 DE 19934 12.99$ 12/22/2022 62360 MEMBERSHIP DUES MONTHLY SOFTWARE SUBSCRIPTION
PRCS/ADMINISTRATION WALGREENS #2619 IL 60201 155.95$ 11/28/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR DROP IN CENTER
PRCS/ADMINISTRATION WPY RAINDROP MEDIA CA 94063 300.00$ 11/28/2022 65110 REC PROGRAM SUPPLIES PICTURES AND DRONE FOOTAGE FOR ZOMBIE SCRAMBLE
PRCS/ADMINISTRATION WAVE - ICI IL 60712 1,351.00$ 12/6/2022 62490 OTHER PROGRAM COSTS
TRAINING TUITION FOR YOUTH - VIOLENCE PREVENTION
INITIATIVE
PRCS/ADMINISTRATION WALGREENS #2619 IL 60201 200.00$ 12/8/2022 62490 OTHER PROGRAM COSTS
HOLIDAY GIFTS FOR AT RISK FAMILIES - VIOLENCE INTERVENTION
INITIATIVE
PRCS/ADMINISTRATION BERLS COMMER SUPPLY NC 28115 2,175.00$ 12/14/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR MAYOR'S SUMMER YOUTH JOB PROGRAM
PRCS/ADMINISTRATION CVS/PHARMACY #03901 IL 60201 238.99$ 12/15/2022 62490 OTHER PROGRAM COSTS
HOLIDAY GIFTS FOR AT RISK FAMILIES - VIOLENCE PREVENTION
INITIATIVE
PRCS/ADMINISTRATION CVS/PHARMACY #03901 IL 60201 303.75$ 12/15/2022 62490 OTHER PROGRAM COSTS
HOLIDAY GIFTS FOR AT RISK FAMILIES - VIOLENCE PREVENTION
INITIATIVE
PRCS/ADMINISTRATION DOLLARTREE IL 60202 33.08$ 12/15/2022 62490 OTHER PROGRAM COSTS
HOLIDAY GIFTS FOR AT RISK FAMILIES - VIOLENCE PREVENTION
INITIATIVE
PRCS/ADMINISTRATION PANINOS PIZZERIA IL 60202 446.75$ 12/15/2022 62996 HOLIDAY FOOD DRIVE EXPENSES
SUPPLIES FOR VOLUNTEERS AND STAFF AT MAYOR'S HOLIDAY
DRIVE
PRCS/ADMINISTRATION VALLI PRODUCE IL 60202 2,000.00$ 12/15/2022 62996 HOLIDAY FOOD DRIVE EXPENSES TURKEYS FOR MAYOR'S HOLIDAY DRIVE
PRCS/ADMINISTRATION VALLI PRODUCE IL 60202 2,000.00$ 12/15/2022 62996 HOLIDAY FOOD DRIVE EXPENSES TURKEYS FOR MAYOR'S HOLIDAY DRIVE
PRCS/ADMINISTRATION VALLI PRODUCE IL 60202 2,000.00$ 12/15/2022 62996 HOLIDAY FOOD DRIVE EXPENSES TURKEYS FOR MAYOR'S HOLIDAY DRIVE
PRCS/ADMINISTRATION WAL-MART #1998 IL 60076 237.57$ 12/16/2022 62490 OTHER PROGRAM COSTS
GIFT SUPPLIES FOR AT RISK FAMILY - VIOLENCE PREVENTION
INITIATIVE
PRCS/ADMINISTRATION WALGREENS #2619 IL 60201 311.90$ 12/19/2022 62375 RENTALS
HOLIDAY GIFTS FOR AT RISK FAMILIES - VIOLENCE PREVENTION
INITIATIVE
PRCS/ADMINISTRATION WALGREENS #2619 IL 60201 167.85$ 12/19/2022 62490 OTHER PROGRAM COSTS
HOLIDAY GIFTS FOR AT RISK FAMILIES - VIOLENCE PREVENTION
INITIATIVE
PRCS/ADMINISTRATION SQ FREE FLOW KITCHEN IL 60203 840.00$ 12/20/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR COMMUNITY EVENT AT GIBBS
PRCS/ADMINISTRATION JEWEL OSCO 3487 IL 60202 239.31$ 12/21/2022 62490 OTHER PROGRAM COSTS FOOD SUPPLIES FOR DROP IN CENTERS AT CROWN AND GIBBS
PRCS/ADMINISTRATION WALGREENS #2619 IL 60201 361.90$ 12/22/2022 62490 OTHER PROGRAM COSTS
HOLIDAY GIFTS FOR AT RISK FAMILIES - VIOLENCE PREVENTION
INITIATIVE
PRCS/ADMINISTRATION VALLI PRODUCE IL 60202 2,000.00$ 12/23/2022 62996 HOLIDAY FOOD DRIVE EXPENSES TURKEYS FOR MAYOR'S HOLIDAY DRIVE
PRCS/ADMINISTRATION VALLI PRODUCE IL 60202 2,000.00$ 12/23/2022 62996 HOLIDAY FOOD DRIVE EXPENSES TURKEYS FOR MAYOR'S HOLIDAY DRIVE
PRCS/ADMINISTRATION VALLI PRODUCE IL 60202 2,000.00$ 12/23/2022 62996 HOLIDAY FOOD DRIVE EXPENSES TURKEYS FOR MAYOR'S HOLIDAY DRIVE
PRCS/ECOLOGY CNTR CHEWY.COM FL 33322 75.70$ 11/30/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR PROGRAM ANIMALS
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 277.34$ 12/1/2022 65005 AGRI/BOTANICAL SUPPLIES JAMES PARK FENCE CONSTRCUTION
PRCS/ECOLOGY CNTR MICHAELS STORES 3849 IL 60077 67.86$ 12/2/2022 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 68.94$ 12/2/2022 65005 AGRI/BOTANICAL SUPPLIES JAMES PARK FENCE CONSTRUCTION
PRCS/ECOLOGY CNTR IPRA IL 60525 279.00$ 12/2/2022 62295 TRAINING & TRAVEL IPRA MEMBERSHIP
PRCS/ECOLOGY CNTR IPRA IL 60525 279.00$ 12/2/2022 62360 MEMBERSHIP DUES IPRA PROFESSIONAL MEMBERSHIP DUES
PRCS/ECOLOGY CNTR WHOLEFDS GBR #10570 IL 60201 13.18$ 12/5/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR BIRTHDAY PARTY PROGRAMS
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 177.49$ 12/5/2022 65005 AGRI/BOTANICAL SUPPLIES JAMES PARK FENCE PROJECT
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 12.44$ 12/5/2022 65005 AGRI/BOTANICAL SUPPLIES SUPPLIES FOR JAMES PARK COMMUNITY GARDEN PROJECT
PRCS/ECOLOGY CNTR MICHAELS STORES 3849 IL 60077 26.58$ 12/6/2022 65110 REC PROGRAM SUPPLIES CANDLE MAKING SUPPLIES
PRCS/ECOLOGY CNTR MICHAELS STORES 3849 IL 60077 85.60$ 12/6/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CANDLE MAKING
PRCS/ECOLOGY CNTR PETSMART # 0427 IL 60202 5.29$ 12/6/2022 62490 OTHER PROGRAM COSTS FOOD FOR PROGRAM ANIMALS
PRCS/ECOLOGY CNTR WALGREENS #4218 IL 60202 7.00$ 12/6/2022 62490 OTHER PROGRAM COSTS
COTTON BALLS FOR ANIMAL CARE & BALLOONS FOR BIRTHDAY
PARTY PROGRAMS
PRCS/ECOLOGY CNTR WALGREENS #4218 IL 60202 3.29$ 12/6/2022 65110 REC PROGRAM SUPPLIES
COTTON BALLS FOR ANIMAL CARE & BALLOONS FOR BIRTHDAY
PARTY PROGRAMS
PRCS/ECOLOGY CNTR FRESH FARMS INTERNATIO IL 60714 17.24$ 12/6/2022 62490 OTHER PROGRAM COSTS FOOD FOR PROGRAM ANIMALS
PRCS/ECOLOGY CNTR ILLINOIS ASSOCIATION O IL 62701-1126 280.00$ 12/6/2022 62295 TRAINING & TRAVEL IPRA CONFERENCE REGISTRATION
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 17.97$ 12/7/2022 62490 OTHER PROGRAM COSTS WATER MISTER FOR ANIMAL CARE
PRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 44.99$ 12/7/2022 62490 OTHER PROGRAM COSTS CRICKETS FOR ANIMAL CARE
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 104.94$ 12/8/2022 65005 AGRI/BOTANICAL SUPPLIES JAMES PARK FENCE PROJECT
PRCS/ECOLOGY CNTR ILLINOIS ASSOCIATION O IL 62701-1126 280.00$ 12/8/2022 62295 TRAINING & TRAVEL 2023 IAPD/IPRA SOARING TO NEW HEIGHTS CONFERENCE FEE
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 67.50$ 12/9/2022 65005 AGRI/BOTANICAL SUPPLIES JAMES PARK FENCE PROJECT
PRCS/ECOLOGY CNTR EEAILLINOIS IL 61801 95.00$ 12/12/2022 62295 TRAINING & TRAVEL EEAI MEMBERSHIP DUES
PRCS/ECOLOGY CNTR GFS STORE #1917 IL 60714 47.98$ 12/15/2022 62490 OTHER PROGRAM COSTS
SUGAR FOR APIARY BEE CARECUPS FOR P&R HOLIDAY PARTY
HOT COCOA MIX FOR WINTER PROGRAMS AND CAMP
Febrary 13, 2023 Page 6 of 11Page 55 of 60A1.Page 124 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/ECOLOGY CNTR GFS STORE #1917 IL 60714 143.39$ 12/15/2022 65025 FOOD
SUGAR FOR APIARY BEE CARECUPS FOR P&R HOLIDAY PARTY
HOT COCOA MIX FOR WINTER PROGRAMS AND CAMP
PRCS/ECOLOGY CNTR THE WEBSTAURANT STORE PA 17602 583.02$ 12/16/2022 65095 OFFICE SUPPLIES
A-FRAME WHITEBOARDS FOR PROGRAM AND SUMMER CAMP
SIGNS
PRCS/ECOLOGY CNTR GOODWILL RETAIL #161 IL 60202 10.96$ 12/19/2022 65025 FOOD KITCHEN SUPPLIES (I.E. FORKS AND SPOONS)
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 22.41$ 12/19/2022 62490 OTHER PROGRAM COSTS FOOD FOR PROGRAM ANIMALS
PRCS/ECOLOGY CNTR CHICAGO EXOTICS IL 60076 110.50$ 12/21/2022 62490 OTHER PROGRAM COSTS MEDICATION FOR RABBIT
PRCS/ECOLOGY CNTR JEWEL OSCO 3456 IL 60091 12.99$ 12/21/2022 65085 MINOR EQUIP & TOOLS CAN OPENER FOR FOOD
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 19.62$ 12/23/2022 65025 FOOD FOOD FOR SOLSTICE BONFIRE
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 411.53$ 12/1/2022 65025 FOOD FJCC SNACK SUPPER
PRCS/FLEETWOOD CNTR TARGET 00009274 IL 60202 81.50$ 12/1/2022 65110 REC PROGRAM SUPPLIES CHRISTMAS DECORATIONS
PRCS/FLEETWOOD CNTR PARTY CITY 15 IL 60714 347.41$ 12/1/2022 65110 REC PROGRAM SUPPLIES CHRISTMAS DECORATIONS
PRCS/FLEETWOOD CNTR GFS STORE #1917 IL 60714 246.14$ 12/2/2022 65025 FOOD FOOD FOR AFTER SCHOOL MEAL PROGRAM
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 123.66$ 12/5/2022 65025 FOOD FJCC MILK
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 22.40$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIAL
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 99.04$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIAL
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 30.97$ 12/5/2022 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES
PRCS/FLEETWOOD CNTR NAVY PIER I IL 60611 595.00$ 12/5/2022 62507 FIELD TRIPS WINTER BREAK FIELD TRIP FOR STUDENTS
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 196.61$ 12/8/2022 65025 FOOD FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 1,000.00$ 12/8/2022 65025 FOOD FJCC SNACK/SUPPER PARTIAL PAYMENT
PRCS/FLEETWOOD CNTR U-HAUL-EVANSTON #75876 IL 60201 92.87$ 12/8/2022 62996 HOLIDAY FOOD DRIVE EXPENSES TRUCK TO PICK UP TOYS
PRCS/FLEETWOOD CNTR KIDS EMPIRE EVANSTON IL 60202 360.50$ 12/8/2022 62507 FIELD TRIPS HALF OF SCHOOL FOR DISTRICT 65 STUDENTS.
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 98.54$ 12/8/2022 62996 HOLIDAY FOOD DRIVE EXPENSES BOXES FOR TOY AND FOOD DONATIONS AND OTHER MATERIALS.
PRCS/FLEETWOOD CNTR GFS STORE #1917 IL 60714 537.04$ 12/8/2022 65025 FOOD FOOD FOR AFTER SCHOOL MEAL PROGRAM
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 1,216.75$ 12/9/2022 65025 FOOD FJCC SNACK SUPPER PARTIAL
PRCS/FLEETWOOD CNTR JEWEL OSCO 3456 IL 60091 97.72$ 12/9/2022 65025 FOOD FOSTER SENIOR CLUB LUNCH (1ST WEDNESDAY OF THE MONTH)
PRCS/FLEETWOOD CNTR SQ CHICAGO STAR PRODU IL 60201 1,500.00$ 12/12/2022 62210 AUDITING NUTCRACKER PERFORMER PICTURES
PRCS/FLEETWOOD CNTR SQ CHICAGO STAR PRODU IL 60201 60.00$ 12/12/2022 62210 AUDITING NUTCRACKER PERFORMERS PHOTOS
PRCS/FLEETWOOD CNTR SQ CHICAGO STAR PRODU IL 60201 1,500.00$ 12/12/2022 62210 AUDITING NUTCRACKER PERFORMERS PHOTOS
PRCS/FLEETWOOD CNTR U-HAUL-EVANSTON #75876 IL 60201 73.26$ 12/12/2022 62996 HOLIDAY FOOD DRIVE EXPENSES U-HAUL TRUCK RENTAL FOR TOY DRIVE BOX PICK-UP
PRCS/FLEETWOOD CNTR FIVE BELOW 7058 IL 60202 684.25$ 12/12/2022 62996 HOLIDAY FOOD DRIVE EXPENSES STUFFED ANIMALS FOR MAYOR'S HOLIDAY TOY DRIVE BAGS
PRCS/FLEETWOOD CNTR TARGET 00009274 IL 60202 356.17$ 12/13/2022 62996 HOLIDAY FOOD DRIVE EXPENSES CAKE MIX AND CAKE FROSTING FOR HOLIDAY DRIVE FOOD BAGS
PRCS/FLEETWOOD CNTR WPY LIGHTS OUT VOLLEYB IL 60611 500.00$ 12/13/2022 65110 REC PROGRAM SUPPLIES VOLLEYBALL PROGRAM FOR AFTER SCHOOL PROGRAM
PRCS/FLEETWOOD CNTR WPY LIGHTS OUT VOLLEYB IL 60611 1,500.00$ 12/13/2022 65110 REC PROGRAM SUPPLIES VOLLEYBALL PROGRAMMING FOR AFTER SCHOOL STUDENTS
PRCS/FLEETWOOD CNTR BENNISONS BAKERY INC IL 60201 105.30$ 12/14/2022 62996 HOLIDAY FOOD DRIVE EXPENSES
DONUTS FOR STAFF AND VOLUNTEERS (NO TAXES WERE
CHARGED BASED ON THE PRINTED RECEIPT)
PRCS/FLEETWOOD CNTR FIVE BELOW 7058 IL 60202 522.60$ 12/14/2022 62996 HOLIDAY FOOD DRIVE EXPENSES TOYS AND GAMES FOR HOLIDAY TOY DRIVE
PRCS/FLEETWOOD CNTR TARGET 00009274 IL 60202 200.00$ 12/14/2022 62996 HOLIDAY FOOD DRIVE EXPENSES GIFT CARDS FOR HOLIDAY DRIVE
PRCS/FLEETWOOD CNTR TARGET 00009274 IL 60202 500.00$ 12/14/2022 62996 HOLIDAY FOOD DRIVE EXPENSES GIFT CARDS FOR HOLIDAY DRIVE
PRCS/FLEETWOOD CNTR TARGET 00009274 IL 60202 1,025.00$ 12/14/2022 62996 HOLIDAY FOOD DRIVE EXPENSES GIFT CARDS FOR HOLIDAY DRIVE
PRCS/FLEETWOOD CNTR TARGET 00009274 IL 60202 1,000.00$ 12/14/2022 62996 HOLIDAY FOOD DRIVE EXPENSES GIFT CARDS FOR MAYOR'S HOLIDAY DRIVE
PRCS/FLEETWOOD CNTR TARGET 00009274 IL 60202 1,000.00$ 12/14/2022 62996 HOLIDAY FOOD DRIVE EXPENSES GIFT CARDS FOR MAYOR'S HOLIDAY DRIVE
PRCS/FLEETWOOD CNTR TARGET 00009274 IL 60202 483.61$ 12/14/2022 62996 HOLIDAY FOOD DRIVE EXPENSES TOYS AND GAMES FOR HOLIDAY TOY, FOOD AND BOOK DRIVE
PRCS/FLEETWOOD CNTR GFS STORE #1917 IL 60714 353.08$ 12/14/2022 65025 FOOD FOOD FOR AFTER SCHOOL MEAL PROGRAM
PRCS/FLEETWOOD CNTR NETFLIX.COM CA 95032 16.26$ 12/14/2022 62511 ENTERTAIN/PERFORMER SERV STREAMING SERVICES
PRCS/FLEETWOOD CNTR U-HAUL-EVANSTON #75876 IL 60201 68.64$ 12/15/2022 62996 HOLIDAY FOOD DRIVE EXPENSES TRUCK FOR TURKEYS
PRCS/FLEETWOOD CNTR JEWEL OSCO 3487 IL 60202 483.84$ 12/15/2022 62996 HOLIDAY FOOD DRIVE EXPENSES
CAKE MIX AND CAKE FROSTING FOR HOLIDAY TOY, FOOD AND
BOOK DRIVE
PRCS/FLEETWOOD CNTR JEWEL OSCO 3487 IL 60202 515.30$ 12/15/2022 62996 HOLIDAY FOOD DRIVE EXPENSES
CAKE MIX AND FROSTING FOR HOLIDAY TOY, FOOD AND BOOK
DRIVE
PRCS/FLEETWOOD CNTR VALLI PRODUCE IL 60202 375.00$ 12/15/2022 62996 HOLIDAY FOOD DRIVE EXPENSES
BROWNIE AND CAKE MIX FOR HOLIDAY TOY, FOOD AND BOOK
DRIVE
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 69.60$ 12/15/2022 62996 HOLIDAY FOOD DRIVE EXPENSES
RAIN PONCHOS FOR STAFF AND VOLUNTEERS FOR MAYOR'S TOY
DRIVE
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 203.42$ 12/16/2022 65025 FOOD FJCC SNACK/SUPPER/MILK
PRCS/FLEETWOOD CNTR GFS STORE #1917 IL 60714 479.39$ 12/19/2022 65025 FOOD FOOD FOR AFTER SCHOOL MEAL PROGRAM
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 195.64$ 12/20/2022 65025 FOOD 1. FJCC SNACK/SUPPER2. ALLOWABLE NON FOOD EXPENSE
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 283.75$ 12/20/2022 65110 REC PROGRAM SUPPLIES 1. FJCC SNACK/SUPPER2. ALLOWABLE NON FOOD EXPENSE
PRCS/FLEETWOOD CNTR RECORD A HIT ENTERTAIN IL 60007 1,158.75$ 12/20/2022 65110 REC PROGRAM SUPPLIES RECORD A HIT SKATE FLOOR PAYMENT
PRCS/FLEETWOOD CNTR DRAMATISTS PLAY SERV NY 10016 630.00$ 12/22/2022 62490 OTHER PROGRAM COSTS LICENSING RIGHTS FEE FOR FJT PRODUCTION HOME 2022
PRCS/FLEETWOOD CNTR RECORD A HIT ENTERTAIN IL 60007 1,158.74$ 12/22/2022 65110 REC PROGRAM SUPPLIES RECORD A HIT SKATE FLOOR PAYMENT
PRCS/LEVY SEN CNTR WALMART.COM AR 72716 47.65$ 11/30/2022 65110 REC PROGRAM SUPPLIES KINETIC SAND FOR YOUTH CLASSES
PRCS/LEVY SEN CNTR IPRA IL 60525 279.00$ 12/2/2022 62295 TRAINING & TRAVEL KATIE - IPRA MEMBERSHIP
PRCS/LEVY SEN CNTR DBC BLICK ART MATERIAL IL 61401 192.97$ 12/5/2022 65110 REC PROGRAM SUPPLIES CLAY SUPPLIES
PRCS/LEVY SEN CNTR UNDERGROUNDSHIRTS.COM MI 48197 545.05$ 12/6/2022 65020 CLOTHING 2022 GYMNASTIC STAFF UNIFORMS
PRCS/LEVY SEN CNTR DOLLAR TREE IL 60645 68.75$ 12/7/2022 65110 REC PROGRAM SUPPLIES BINGO PRIZES
PRCS/LEVY SEN CNTR JC LICHT - 1252 - EVAN IL 60201 268.39$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL NORTH HALLWAY PAINT
PRCS/LEVY SEN CNTR USPS PO 1626220201 IL 60201 48.00$ 12/12/2022 65110 REC PROGRAM SUPPLIES STAMPS FOR LETTERS TO SANTA
PRCS/LEVY SEN CNTR THE WEBSTAURANT STORE PA 17602 727.00$ 12/13/2022 65125 OTHER COMMODITIES ICE MAKER FOR BEACH OFFICE
PRCS/LEVY SEN CNTR THE WEBSTAURANT STORE PA 17602 297.44$ 12/13/2022 65025 FOOD SENIOR CONGREGATE MEAL PROGRAM
PRCS/LEVY SEN CNTR THE WEBSTAURANT STORE PA 17602 727.00$ 12/13/2022 65110 REC PROGRAM SUPPLIES ICE MAKER FOR BEACH OFFICE
Febrary 13, 2023 Page 7 of 11Page 56 of 60A1.Page 125 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/LEVY SEN CNTR ILLINOIS ASSOCIATION O IL 62701-1126 120.00$ 12/13/2022 62295 TRAINING & TRAVEL KATIE - IPRA CONFERENCE
PRCS/LEVY SEN CNTR LANDS END BUS OUTFITTE WI 53595 480.59$ 12/14/2022 65020 CLOTHING CHANDLER STAFF UNIFORMS
PRCS/LEVY SEN CNTR HAROLDS TRUE VALUE HD IL 60201 (10.96)$ 12/14/2022 65050 BUILDING MAINTENANCE MATERIAL TAX REFUND
PRCS/LEVY SEN CNTR USPS PO 1626220201 IL 60201 60.00$ 12/14/2022 65110 REC PROGRAM SUPPLIES STAMPS FOR LETTERS TO SANTA
PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 163.66$ 12/14/2022 65040 JANITORIAL SUPPLIES JANITORAL SUPPLIES
PRCS/LEVY SEN CNTR IPRA IL 60525 279.00$ 12/15/2022 62295 TRAINING & TRAVEL BRANDON TAYLOR IPRA MEMBERSHIP
PRCS/LEVY SEN CNTR IPRA IL 60525 279.00$ 12/16/2022 62295 TRAINING & TRAVEL CONNOR SCHWARZ IPRA MEMBERSHIP
PRCS/LEVY SEN CNTR ILLINOIS ASSOCIATION O IL 62701-1126 400.00$ 12/16/2022 62295 TRAINING & TRAVEL BRANDON TAYLOR IPRA CONFERENCE
PRCS/LEVY SEN CNTR ILLINOIS ASSOCIATION O IL 62701-1126 400.00$ 12/16/2022 62295 TRAINING & TRAVEL CONNOR SCHWARZ IPRA CONFERENCE
PRCS/LEVY SEN CNTR WALMART.COM AR 72716 28.97$ 12/16/2022 65110 REC PROGRAM SUPPLIES TAPE FOR PICKLEBALL LINES
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 1.29$ 12/16/2022 65110 REC PROGRAM SUPPLIES MUSIC FOR CLASS
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 1.29$ 12/16/2022 65110 REC PROGRAM SUPPLIES MUSIC FOR CLASS
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 0.99$ 12/16/2022 65110 REC PROGRAM SUPPLIES MUSIC FOR LINE DANCING CLASS
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 1.29$ 12/16/2022 65110 REC PROGRAM SUPPLIES MUSIC FOR LINE DANCING CLASSES
PRCS/LEVY SEN CNTR DRURY LANE IL 60181 207.86$ 12/19/2022 62507 FIELD TRIPS SENIOR TRIP
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 0.69$ 12/19/2022 65110 REC PROGRAM SUPPLIES MUSIC FOR LINE DANCING CLASSES
PRCS/LEVY SEN CNTR USPS PO 1626220201 IL 60201 36.00$ 12/20/2022 65110 REC PROGRAM SUPPLIES STAMPS FOR LETTERS TO SANTA
PRCS/LEVY SEN CNTR PANINOS PIZZERIA IL 60202 132.60$ 12/21/2022 65025 FOOD STAFF HOLIDAY PARTY
PRCS/LEVY SEN CNTR LANDS END BUS OUTFITTE WI 53595 57.21$ 12/22/2022 65020 CLOTHING LOGO SET-UP FEE
PRCS/NOYES CNTR PAYPAL SINGSEWKNIT CA 95131 200.00$ 11/29/2022 65110 REC PROGRAM SUPPLIES SCHOOL UNIFORM RENTAL FOR MATILDA SHOW
PRCS/NOYES CNTR EVANSTON HISTORY CENTE IL 60201 15.50$ 12/8/2022 65110 REC PROGRAM SUPPLIES FEES FOR RESEARCH ON NOYES HISTORY
PRCS/NOYES CNTR EVANSTON HISTORY CENTE IL 60201 10.00$ 12/8/2022 65110 REC PROGRAM SUPPLIES FEES FOR RESEARCHING NOYES HISTORY
PRCS/NOYES CNTR THE HOME DEPOT #1902 IL 60202 24.80$ 12/12/2022 65110 REC PROGRAM SUPPLIES SUPPLIES FOR POP UP PLAYGROUND
PRCS/NOYES CNTR PAYPAL DICEGAMEDEP NE 68526 40.98$ 12/16/2022 65110 REC PROGRAM SUPPLIES WINTER BREAK CAMP SUPPLIES
PRCS/NOYES CNTR MICHAELS STORES 3849 IL 60077 145.36$ 12/19/2022 65110 REC PROGRAM SUPPLIES LIGHT THE NIGHT SUPPLIES
PRCS/NOYES CNTR DOLLARTREE IL 60202 8.75$ 12/19/2022 65110 REC PROGRAM SUPPLIES WINTER CAMP SUPPLIES
PRCS/NOYES CNTR TARGET 00009274 IL 60202 153.67$ 12/19/2022 65110 REC PROGRAM SUPPLIES WINTER BREAK CAMP SUPPLIES
PRCS/NOYES CNTR VALLI PRODUCE IL 60202 24.68$ 12/19/2022 65025 FOOD SNACKS FOR WINTER BREAK CAMP
PRCS/NOYES CNTR SQ CHICAGOLAND GAMES IL 60640 46.98$ 12/19/2022 65110 REC PROGRAM SUPPLIES
REUSABLE GAMING MATTS FOR WINTER CAMP,NOTE NO TAX
CHARGED
PRCS/NOYES CNTR MUSIC THEATRE INTL NY 10019 740.00$ 12/23/2022 65110 REC PROGRAM SUPPLIES RIGHTS AND SCRIPTS EVANSTON CHILDRENS THEATRE
PRCS/RBT CROWN CNTR A WISH COME TRUE PA 19007 46.99$ 11/28/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR REVDANCE.TENTH HOUSE IL 60714 263.80$ 11/28/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR REVDANCE.TENTH HOUSE IL 60714 473.50$ 11/28/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR REVDANCE.TENTH HOUSE IL 60714 1,118.90$ 11/28/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR WEISSMANS THEATRICAL MO 63139 1,056.43$ 11/28/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR OTC BRANDS INC NE 68137 253.76$ 11/28/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL EDUCATIONAL MATERIAL AND ARTS AND CRAFTS.
PRCS/RBT CROWN CNTR OTC BRANDS INC NE 68137 657.54$ 11/28/2022 65110 REC PROGRAM SUPPLIES WINTER WONDERLAND SUPPLIES
PRCS/RBT CROWN CNTR WALMART.COM 8009666546 AR 72716 410.78$ 11/28/2022 65110 REC PROGRAM SUPPLIES REC SUPPLIES- ART
PRCS/RBT CROWN CNTR DANSCO MA 02703 320.89$ 11/29/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR DANSCO MA 02703 440.89$ 11/29/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR FOOD4LESS #0558 IL 60202 7.92$ 11/29/2022 65025 FOOD SNACK ACTIVITY FOR LESSON PLAN
PRCS/RBT CROWN CNTR REVDANCE.TENTH HOUSE IL 60714 68.95$ 11/29/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 120.89$ 11/30/2022 62490 OTHER PROGRAM COSTS LOBBY HOLIDAY DECOR
PRCS/RBT CROWN CNTR OTC BRANDS INC NE 68137 38.49$ 11/30/2022 65110 REC PROGRAM SUPPLIES WINTER WONDERLAND SUPPLIES
PRCS/RBT CROWN CNTR SAMSCLUB #6444 IL 60202 60.94$ 12/1/2022 65025 FOOD FOOD PROGRAMMING
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 112.00$ 12/1/2022 62490 OTHER PROGRAM COSTS NUTCRACKER SUPPLIES
PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 (32.00)$ 12/1/2022 62360 MEMBERSHIP DUES REFUND CREDIT FROM DUPLICATE MEMERSHIP
PRCS/RBT CROWN CNTR STARBUCKS STORE 61673 IL 60645 40.00$ 12/2/2022 65025 FOOD COFFEE & CONVO
PRCS/RBT CROWN CNTR DBC BLICK ART MATERIAL IL 61401 22.95$ 12/2/2022 65110 REC PROGRAM SUPPLIES KILN MATERIALS
PRCS/RBT CROWN CNTR ILLINOIS ASSOCIATION O IL 62701-1126 640.00$ 12/2/2022 62295 TRAINING & TRAVEL TRAINING AND LEARNING
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 137.00$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIAL
PRCS/RBT CROWN CNTR FIVE BELOW 7004 IL 60659 12.00$ 12/5/2022 62479 PRESCHOOL GRANT EXPENSE HOLIDAY SUPPLIES
PRCS/RBT CROWN CNTR REVDANCE.TENTH HOUSE IL 60714 53.95$ 12/5/2022 62490 OTHER PROGRAM COSTS NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR REVDANCE.TENTH HOUSE IL 60714 251.59$ 12/5/2022 62490 OTHER PROGRAM COSTS NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR WEISSMANS THEATRICAL MO 63139 389.26$ 12/5/2022 62490 OTHER PROGRAM COSTS NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR WEISSMANS THEATRICAL MO 63139 1,304.81$ 12/5/2022 62490 OTHER PROGRAM COSTS NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR WALMART.COM AR 72716 133.93$ 12/5/2022 65110 REC PROGRAM SUPPLIES CRAFT/ART SUPPLIESEVENT CUPS FOR ART FAIR
PRCS/RBT CROWN CNTR WALMART.COM 8009666546 AR 72716 45.94$ 12/5/2022 65110 REC PROGRAM SUPPLIES POTTERY KILN SUPPLIES AND ART ROOM SUPPLIES
PRCS/RBT CROWN CNTR DISCOUNTSCH 8006272829 CA 93940 202.84$ 12/5/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES FOR WINTER.
PRCS/RBT CROWN CNTR KIEFER SPECIALTY FLOOR IL 60046 1,255.00$ 12/6/2022 65050 BUILDING MAINTENANCE MATERIAL GYM FLOOR PROTECTION
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 135.43$ 12/7/2022 62225 BLDG MAINTENANCE SERVICES NUTCRACKER PROPS BUILDING MATERIAL
PRCS/RBT CROWN CNTR REVDANCE.TENTH HOUSE IL 60714 106.03$ 12/7/2022 62490 OTHER PROGRAM COSTS NUTCRACKER COSTUMES
PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 (32.00)$ 12/7/2022 62360 MEMBERSHIP DUES CREDIT FROM DUPLICATE MEMBERSHIP
PRCS/RBT CROWN CNTR DOLLARTREE IL 60076 36.75$ 12/8/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL PROGRAM MATERIAL
PRCS/RBT CROWN CNTR FOOD4LESS #0558 IL 60202 246.73$ 12/8/2022 65025 FOOD FOOD SUPPLIES FOR HOLIDAY PROGRAM
PRCS/RBT CROWN CNTR KIDS EMPIRE EVANSTON IL 60202 159.00$ 12/8/2022 62507 FIELD TRIPS AFTERSCHOOL ADVENTURE FIELD TRIP
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 36.98$ 12/8/2022 62490 OTHER PROGRAM COSTS SUPPLIES FOR NUTCRACKER PERFORMANCE
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 51.91$ 12/8/2022 62490 OTHER PROGRAM COSTS NUTCRACKER PROP MATERIAL
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 106.11$ 12/8/2022 62490 OTHER PROGRAM COSTS NUTCRACKER PROP MATERIAL
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 136.46$ 12/8/2022 62490 OTHER PROGRAM COSTS NUTCRACKER PROP MATERIAL
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 (53.46)$ 12/8/2022 62490 OTHER PROGRAM COSTS REFUND FOR NUTCRACKER PROP MATERIAL
PRCS/RBT CROWN CNTR SAMSCLUB.COM AR 72712 135.24$ 12/8/2022 65025 FOOD PRESCHOOL SNACKS
PRCS/RBT CROWN CNTR SQ KRPHOTOGS PHOTOGRA IL 60119 1,400.00$ 12/9/2022 62490 OTHER PROGRAM COSTS NUTCRACKER PHOTOGRAPHY
PRCS/RBT CROWN CNTR SQ KRPHOTOGS PHOTOGRA IL 60119 1,452.00$ 12/9/2022 62490 OTHER PROGRAM COSTS NUTCRACKER PHOTOGRAPHY
PRCS/RBT CROWN CNTR SAMSCLUB #6444 IL 60202 404.79$ 12/9/2022 65025 FOOD FOOD FOR WINTER PROGRAM
Febrary 13, 2023 Page 8 of 11Page 57 of 60A1.Page 126 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 29.58$ 12/9/2022 65110 REC PROGRAM SUPPLIES DECORATIONS FOR LOBBY
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 47.74$ 12/9/2022 62479 PRESCHOOL GRANT EXPENSE HOLIDAY PARTY SUPPLIES AND FOOD
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 45.01$ 12/9/2022 65025 FOOD HOLIDAY PARTY SUPPLIES AND FOOD
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 42.84$ 12/9/2022 62490 OTHER PROGRAM COSTS NUTCRACKER PROP MATERIAL
PRCS/RBT CROWN CNTR WALMART.COM AR 72716 25.53$ 12/9/2022 65110 REC PROGRAM SUPPLIES ART ROOM SUPPLIES
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 108.86$ 12/12/2022 62490 OTHER PROGRAM COSTS NUTCRACKER PROP MATERIAL
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 23.82$ 12/12/2022 62490 OTHER PROGRAM COSTS NUTCRACKER PROP MATERIAL
PRCS/RBT CROWN CNTR VALLI PRODUCE IL 60202 29.52$ 12/14/2022 65025 FOOD FOOD FOR PRE SCHOOL PROJECT
PRCS/RBT CROWN CNTR WALMART.COM AR 72716 79.99$ 12/16/2022 65110 REC PROGRAM SUPPLIES DANCE ROOM SUPPLIES
PRCS/RBT CROWN CNTR SAMSCLUB.COM AR 72712 217.86$ 12/19/2022 65025 FOOD PRESCHOOL SNACKS
PRCS/RBT CROWN CNTR DOLLARTREE IL 60202 17.00$ 12/20/2022 62497 INOCULATION FUNDING- ANNUAL AMORTIZATION HOLIDAY SUPPLIES FOR CLASSROOMS
PRCS/RBT CROWN CNTR OTC BRANDS INC NE 68137 197.94$ 12/21/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL ART SUPPLIES
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 14.67$ 12/22/2022 65025 FOOD SUPPLIES FOR CLASSROOM FOOD PROJECT
PRCS/RBT CROWN CNTR OFFICEMAX/DEPOT 6869 IL 60143 61.58$ 12/23/2022 65110 REC PROGRAM SUPPLIES PAPER FOR PUBLIC SKATING PASSES
PRCS/RBT CROWN CNTR OFFICEMAX/DEPOT 6869 IL 60143 231.88$ 12/23/2022 65110 REC PROGRAM SUPPLIES SIGN HOLDERS FOR PRESCHOOL AND FRONT DESK
PRCS/RBT CROWN CNTR DBC BLICK ART MATERIAL IL 61401 1,429.33$ 12/23/2022 65110 REC PROGRAM SUPPLIES POTTERY/ART SUPPLIES
PRCS/RBT CROWN CNTR STAX FOOD SERVICE TX 78750 229.12$ 12/23/2022 65110 REC PROGRAM SUPPLIES FOOD HANDLER COURSES
PRCS/RECREATION JEWEL OSCO 3428 IL 60202 40.06$ 11/30/2022 65025 FOOD AFTER-SCHOOL PROGRAM COOKING SUPPLIES.
PRCS/RECREATION IPRA IL 60525 264.00$ 12/2/2022 62360 MEMBERSHIP DUES IPRA MEMBERSHIP
PRCS/RECREATION BOWLERO NILES IL 60714 251.72$ 12/2/2022 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM
PRCS/RECREATION ILLINOIS ASSOCIATION O IL 62701-1126 371.00$ 12/2/2022 62295 TRAINING & TRAVEL IPRA CONFERENCE
PRCS/RECREATION WALMART.COM AR 72716 229.99$ 12/2/2022 65110 REC PROGRAM SUPPLIES DEVICE FOR RECTRAC REGISTRATION SYSTEM REMOTE ACCESS.
PRCS/RECREATION IPRA IL 60525 279.00$ 12/5/2022 62360 MEMBERSHIP DUES
FEE FOR 2023 ILLINOIS PARKS AND RECREATION ASSOCIATION
PROFESSIONAL MEMBERSHIP.
PRCS/RECREATION JEWEL OSCO 3428 IL 60202 17.04$ 12/7/2022 65025 FOOD COOKING SUPPLIES FOR AFTER-SCHOOL PROGRAM.
PRCS/RECREATION BP#1052200BACHA INCQPS IL 60076 5.50$ 12/12/2022 65025 FOOD ICE FOR PARTICIPANT HOLIDAY PARTY.
PRCS/RECREATION EVANSTON GARAGES MAPLE IL 60201 10.00$ 12/12/2022 62295 TRAINING & TRAVEL PARKING FOR CPI TRAINING
PRCS/RECREATION JEWEL OSCO 3428 IL 60202 65.00$ 12/12/2022 65025 FOOD FOOD FOR PARTICIPANT HOLIDAY PARTY.
PRCS/RECREATION PANINOS PIZZERIA IL 60202 300.17$ 12/12/2022 65025 FOOD CATERING FOR PARTICIPANT HOLIDAY PARTY.
PRCS/RECREATION WALMART.COM AR 72716 23.92$ 12/12/2022 65110 REC PROGRAM SUPPLIES CASES FOR CITY DEVICES
PRCS/RECREATION GOOGLE YOUTUBE TV CA 94043 64.99$ 12/12/2022 65110 REC PROGRAM SUPPLIES TV SERVICE FOR ROBERT CROWN CENTER
PRCS/RECREATION SMK WUFOO.COM CHARGE CA 94301 39.00$ 12/13/2022 62996 HOLIDAY FOOD DRIVE EXPENSES FORM SERVICE FOR HOLIDAY FOOD AND TOY DRIVE
PRCS/RECREATION TARGET 00011254 IL 60714 95.92$ 12/15/2022 65110 REC PROGRAM SUPPLIES STORAGE BOXES FOR ENRICHMENT CLASSES
PRCS/RECREATION TARGET 00013425 IL 60018 6.49$ 12/19/2022 62770 MISCELLANEOUS STAFF HOLIDAY PARTY
PRCS/RECREATION WALMART.COM AR 72716 408.00$ 12/19/2022 65110 REC PROGRAM SUPPLIES DEVICES FOR REMOTE RECTRAC ACCESS
PRCS/RECREATION WALMART.COM AR 72716 129.00$ 12/19/2022 65110 REC PROGRAM SUPPLIES DEVICES FOR REMOTE RECTRAC AND EPACT ACCESS
PRCS/RECREATION WALMART.COM 8009666546 AR 72716 299.00$ 12/19/2022 65110 REC PROGRAM SUPPLIES DEVICE FOR REMOTE RECTRAC ACCESS
PRCS/RECREATION EVANSTON IMPRINTABLES IL 60201 586.30$ 12/21/2022 65020 CLOTHING UNIFORMS FOR BASKETBALL PROGRAM
PRCS/RECREATION WALMART.COM AR 72716 129.00$ 12/22/2022 65110 REC PROGRAM SUPPLIES DEVICE FOR REMOTE RECTRAC AND EPACT ACCESS
PRCS/RECREATION WALMART.COM AR 72716 129.00$ 12/23/2022 65110 REC PROGRAM SUPPLIES DEVICE FOR REMOTE ACCESS TO RECTRAC AND EPACT
PRCS/RECREATION GIBSON ATHLETIC & RAGE CO 80239 (39.99)$ 12/23/2022 65110 REC PROGRAM SUPPLIES REFUND FOR GYMNASTICS BANDS
PUBLIC WORKS AGENCY HOMEDEPOT.COM GA 30339-0000 164.99$ 11/28/2022 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS
PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 358.00$ 11/28/2022 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS
PUBLIC WORKS AGENCY HOMEDEPOT.COM GA 30339-0000 198.00$ 11/29/2022 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS
PUBLIC WORKS AGENCY HOMEDEPOT.COM GA 30339-0000 170.28$ 11/30/2022 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS
PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 798.00$ 11/30/2022 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS
PUBLIC WORKS AGENCY INSTRUMENT SALES/PARTD OR 97230 2,399.96$ 12/1/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ROADWATCH UNITS
PUBLIC WORKS AGENCY NSC NORTHERN SAFETY CO NY 13340 305.40$ 12/2/2022 65090 SAFETY EQUIPMENT SAFETY EQUIPMENT
PUBLIC WORKS AGENCY NSC NORTHERN SAFETY CO NY 13340 810.60$ 12/2/2022 65090 SAFETY EQUIPMENT SAFETY EQUIPMENT
PUBLIC WORKS AGENCY OFFICE DEPOT #510 IL 60201 90.96$ 12/7/2022 65095 OFFICE SUPPLIES OFFICE SUPPLIES
PUBLIC WORKS AGENCY HOMEDEPOT.COM GA 303390000 170.28$ 12/12/2022 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS
PUBLIC WORKS AGENCY TRAFFIC SAFETY WAREHOU IL 60018 1,496.40$ 12/12/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS TO MAINTAIN, IMPROVEMENTS
PUBLIC WORKS AGENCY TRAFFIC SAFETY WAREHOU IL 60018 1,496.40$ 12/12/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS TO MAINTAIN, IMPROVEMENTS
PUBLIC WORKS AGENCY CITY WELDING SALES & S IL 60076 76.06$ 12/14/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS TO MAINTAIN, IMPROVEMENTS
PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 250.10$ 12/16/2022 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS
PUBLIC WORKS AGENCY NOR NORTHERN TOOL MN 55306 184.91$ 12/21/2022 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS
PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 339.40$ 12/21/2022 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS
PUBLIC WORKS/PLAN-ENG ILCA IL 60523 200.00$ 12/9/2022 62295 TRAINING & TRAVEL ILCA CONFERECE
PUBLIC WORKS/PLAN-ENG 22 - EC - LOU MALNATIS IL 60201 86.91$ 12/13/2022 65025 FOOD STAFF MEETING
PUBLIC WORKS/PLAN-ENG WALGREENS #2619 IL 60201 11.76$ 12/14/2022 65025 FOOD ITEMS FOR HOLIDAY PARTY
PUBLIC WORKS/PLAN-ENG EZCATERLA PRINCIPAL MA 02108 300.00$ 12/15/2022 65025 FOOD ENGINEERING HOLIDAY LUNCH
PUBLIC WORKS/PLAN-ENG SURVEY SUPPLY INC DE 19963 319.44$ 12/15/2022 65085 MINOR EQUIP & TOOLS SURVEY EQUIPMENT
PUBLIC WORKS/SERVICE LURVEY LANDSCAPE SUPP IL 60016 230.50$ 11/30/2022 65005 AGRI/BOTANICAL SUPPLIES SEASONAL GREENS
PUBLIC WORKS/SERVICE HINSDALE NURSERIES IL 60527 612.86$ 11/30/2022 65005 AGRI/BOTANICAL SUPPLIES TREES
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 25.73$ 12/1/2022 62200 PARK MNTNCE & FURNITURE REPLACEMENT DECORATION SUPPLIES
PUBLIC WORKS/SERVICE NATIONAL PLAYGROUND CO PA 17112 495.00$ 12/2/2022 62295 TRAINING & TRAVEL PLATGROUND INSTALLATION COURSE
PUBLIC WORKS/SERVICE MENARDS MORTON GROVE I IL 60053 24.99$ 12/2/2022 62206 PARK MNTNCE & FURNITURE REPLACEMENT SILT FENCE
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 128.23$ 12/2/2022 62199 PARK MNTNCE & FURNITURE REPLACEMENT BAG CONCRETE
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 8.34$ 12/2/2022 62205 PARK MNTNCE & FURNITURE REPLACEMENT REFLECTIVE TAPE
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 37.92$ 12/2/2022 65085 MINOR EQUIP & TOOLS PROPANE TORCHES FOR COLD HYDRAULIC LINES ON TRUCKS
PUBLIC WORKS/SERVICE PAYPAL VERTICALSCR PA 18966 30.00$ 12/5/2022 62295 TRAINING & TRAVEL PLAYGROUND INSTALLATION COURSE
PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 0.60$ 12/5/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MISC. BOLTS
PUBLIC WORKS/SERVICE RAINBOW TREE COMPANY MN 55343 376.42$ 12/7/2022 65005 AGRI/BOTANICAL SUPPLIES INJECTION EQUIPMENT
PUBLIC WORKS/SERVICE TIPCO INC TN 37917 1,295.00$ 12/9/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SOIL TREATMENT
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 414.60$ 12/9/2022 62201 PARK MNTNCE & FURNITURE REPLACEMENT FENCE AND T POST
Febrary 13, 2023 Page 9 of 11Page 58 of 60A1.Page 127 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PUBLIC WORKS/SERVICE EREPLACEMENTPARTS.COM FL 34238 58.50$ 12/12/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQUIPMENT PARTS
PUBLIC WORKS/SERVICE FORESTRY SUPPLIERS INC MS 39201-6126 216.66$ 12/12/2022 65090 SAFETY EQUIPMENT TREE MEASURING EQUIPMENT
PUBLIC WORKS/SERVICE COMMODITAG LLC IN 46112 917.30$ 12/12/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FOILAGE TREATMENT
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 101.20$ 12/12/2022 62202 PARK MNTNCE & FURNITURE REPLACEMENT GRAFFITI REMOVER
PUBLIC WORKS/SERVICE SQ VICTOR STANLEY MD 20754 423.94$ 12/13/2022 62208 PARK MNTNCE & FURNITURE REPLACEMENT BENCH SLATS
PUBLIC WORKS/SERVICE GRAINGER IL 60045-5202 125.80$ 12/13/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EQUIPMENT PARTS
PUBLIC WORKS/SERVICE GRAINGER IL 60045-5202 671.20$ 12/13/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL STRAPPING
PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089-3969 561.68$ 12/14/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TORO PARTS
PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 952.00$ 12/14/2022 65090 SAFETY EQUIPMENT
STEP STOOLS FOR STAFF (TAKING DOWN STREET CLEANING
SIGNS)
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 83.77$ 12/14/2022 62204 PARK MNTNCE & FURNITURE REPLACEMENT PORTER PARK PARTS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 72.90$ 12/14/2022 65085 MINOR EQUIP & TOOLS LAG SCREWS
PUBLIC WORKS/SERVICE STO-COTE PRODUCTS WI 53128 (52.17)$ 12/15/2022 62209 PARK MNTNCE & FURNITURE REPLACEMENT ICE RINK
PUBLIC WORKS/SERVICE STO-COTE PRODUCTS WI 53128 (52.17)$ 12/15/2022 62210 PARK MNTNCE & FURNITURE REPLACEMENT ICE RINK
PUBLIC WORKS/SERVICE STO-COTE PRODUCTS WI 53128 (75.02)$ 12/15/2022 62211 PARK MNTNCE & FURNITURE REPLACEMENT ICE RINK
PUBLIC WORKS/SERVICE OFFICE DEPOT #510 IL 60201 20.00$ 12/16/2022 65095 OFFICE SUPPLIES DESK CALENDARS
PUBLIC WORKS/SERVICE ARLINGTON POWER EQUIPM IL 60074 1,259.77$ 12/19/2022 65085 MINOR EQUIP & TOOLS FORESTRY SUPPLIES
PUBLIC WORKS/SERVICE ARLINGTON POWER EQUIPM IL 60074 105.12$ 12/19/2022 62245 OTHER EQMT MAINTENANCE FUEL MIX
PUBLIC WORKS/SERVICE ARLINGTON POWER EQUIPM IL 60074 1,106.09$ 12/19/2022 65085 MINOR EQUIP & TOOLS SAW EQUIPMENT
PUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 104.70$ 12/19/2022 65035 PETROLEUM PRODUCTS FUEL
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 128.27$ 12/19/2022 65085 MINOR EQUIP & TOOLS MARKING PAINT
PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 34.80$ 12/19/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HARDWARE SUPPLIES
PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 390.00$ 12/19/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 69 WATT TRAFFIC SIGNAL BULBS
PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089-3969 37.66$ 12/22/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TORO PARTS
PUBLIC WORKS/SERVICE KOMPAN INC TX 78660 424.70$ 12/22/2022 65625 FURNITURE PLAYGROUND REPLACEMENT PARTS
PUBLIC WORKS/SERVICE KOMPAN INC TX 78660 435.75$ 12/22/2022 65625 FURNITURE PLAYGROUND REPLACEMENT PARTS
PUBLIC WORKS/SERVICE KOMPAN INC TX 78660 473.64$ 12/22/2022 65625 FURNITURE PLAYGROUND REPLACEMENT PARTS
PUBLIC WORKS/SERVICE KOMPAN INC TX 78660 1,183.13$ 12/22/2022 65625 FURNITURE PLAYGROUND REPLACEMENT PARTS
PUBLIC WORKS/WTR PROD MUNTERS CORPORATION MA 01913 1,644.73$ 11/30/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOTOR FOR DESSICANT WHEEL FOR THE WEST HUMIDIFIER
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 270.94$ 11/30/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONCRETE ANCHORS
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 30339-0000 946.16$ 11/30/2022 65085 MINOR EQUIP & TOOLS ENGINE HOIST
PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 113.90$ 11/30/2022 65075 MEDICAL & LAB SUPPLIES TURBIDITY SAMPLE VIALS AND AMMONIUM HYDROXIDE
PUBLIC WORKS/WTR PROD BROTHER INTERNATIONAL NJ 08807-2861 400.38$ 12/1/2022 65085 MINOR EQUIP & TOOLS LABEL MAKER AND TAPE
PUBLIC WORKS/WTR PROD BROTHER INTERNATIONAL NJ 08807-2861 22.83$ 12/1/2022 65085 MINOR EQUIP & TOOLS LABEL TAPE
PUBLIC WORKS/WTR PROD MSC NY 11747 188.40$ 12/1/2022 65085 MINOR EQUIP & TOOLS FUSES
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 699.41$ 12/1/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BOILER LCD MODULE
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 181.22$ 12/1/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GUTTER HEAT TAPE
PUBLIC WORKS/WTR PROD GIH GLOBALINDUSTRIALEQ FL 33144 2,415.75$ 12/1/2022 65085 MINOR EQUIP & TOOLS GARAGE LED LIGHT FIXTURES
PUBLIC WORKS/WTR PROD NOR NORTHERN TOOL MN 55306 225.55$ 12/1/2022 65085 MINOR EQUIP & TOOLS ADJUSTABLE WRENCHES
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 399.60$ 12/1/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERS
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 626.75$ 12/2/2022 65085 MINOR EQUIP & TOOLS PIPE WRENCHES
PUBLIC WORKS/WTR PROD NOR NORTHERN TOOL MN 55306 269.99$ 12/2/2022 65085 MINOR EQUIP & TOOLS 10.5 GALLON CONTAINER WITH PUMP
PUBLIC WORKS/WTR PROD NOR NORTHERN TOOL MN 55306 150.24$ 12/2/2022 65085 MINOR EQUIP & TOOLS GAS PUMP CAN
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 130.52$ 12/2/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SMALL EXTENSION CORDS
PUBLIC WORKS/WTR PROD COLLEY ELEVATOR COMPAN IL 60106 223.00$ 12/2/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELEVATOR REPAIR
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 1,389.15$ 12/2/2022 62245 OTHER EQMT MAINTENANCE PAINT FOR SHOP
PUBLIC WORKS/WTR PROD WWP RENTOKIL/EHRLICH/P PA 19610 83.00$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL PEST CONTROL AT THE WATER TREATMENT PLANT
PUBLIC WORKS/WTR PROD NOR NORTHERN TOOL MN 55306 485.08$ 12/5/2022 65085 MINOR EQUIP & TOOLS DIESEL CAN AND PUMP FOR SKID STEER
PUBLIC WORKS/WTR PROD SHOPBACKFLOW.COM IL 60124 1,708.86$ 12/5/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS FITTINGS FOR HYDRANT CARTS
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 151.92$ 12/5/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DISINFECTANT WIPES
PUBLIC WORKS/WTR PROD NALCO WATER PRETREATME IL 604250000 477.61$ 12/5/2022 65075 MEDICAL & LAB SUPPLIES DI TANKS AND FILTERS
PUBLIC WORKS/WTR PROD YM CAREERS FL 33702 723.00$ 12/6/2022 62210 AUDITING JOB ADVERTISEMENT AT THE WATER TREATMENT PLANT
PUBLIC WORKS/WTR PROD YM CAREERS FL 33702 723.00$ 12/6/2022 62210 AUDITING JOB ADVERTISEMENT AT THE WATER TREATMENT PLANT
PUBLIC WORKS/WTR PROD HACH COMPANY CO 80538 2,460.00$ 12/6/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DPD PACKETS FOR DR300
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 (1,656.66)$ 12/7/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STEAM HEATER RETURN
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 413.40$ 12/7/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERS
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 149.64$ 12/7/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SWIFTER FLOOR CLEANER
PUBLIC WORKS/WTR PROD FACTORY DIRECT HARDWA VA 23005 76.95$ 12/8/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL YALE KEY BLANKS
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 98.62$ 12/8/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOP/BROOM RACK
PUBLIC WORKS/WTR PROD WATER SERVICES COMPANY IL 60120 460.00$ 12/8/2022 62245 OTHER EQMT MAINTENANCE METER TESTING
PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 312.92$ 12/9/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHLORINE REAGENT
PUBLIC WORKS/WTR PROD GIH GLOBALINDUSTRIALEQ FL 33144 1,011.89$ 12/12/2022 65085 MINOR EQUIP & TOOLS LED GARAGE LIGHTING
PUBLIC WORKS/WTR PROD NOR NORTHERN TOOL MN 55306 1,187.34$ 12/12/2022 65085 MINOR EQUIP & TOOLS SNOW EQUIPMENT
PUBLIC WORKS/WTR PROD MID AMERICAN WATER WAU IL 60084 2,271.64$ 12/12/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 10" SDR26 PVC PIPE
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 66.28$ 12/13/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HAND SOAP
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 118.80$ 12/14/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DESSICANT
PUBLIC WORKS/WTR PROD REVERE ELECTRIC SUPPLY WI 53546 1,066.73$ 12/14/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLC ANALOG EXPANSION MODULES
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 44.26$ 12/14/2022 65085 MINOR EQUIP & TOOLS POLY TUBING
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 544.24$ 12/14/2022 65085 MINOR EQUIP & TOOLS WINCH
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 58.42$ 12/14/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CLEANING SUPPLIES
PUBLIC WORKS/WTR PROD VERMEER AURORA IL 60502 3,282.00$ 12/14/2022 65085 MINOR EQUIP & TOOLS TRANSMITTER
PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANY IL 60504-6603 1,764.00$ 12/14/2022 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CLOW HYDRANT PARTS
PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 39.00$ 12/15/2022 65090 SAFETY EQUIPMENT LOCK OUT SAFETIES FOR BREAKER
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 6.02$ 12/15/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CLEANING SUPPLIES
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 33.00$ 12/15/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SOAP DISPENSER
PUBLIC WORKS/WTR PROD NOR NORTHERN TOOL MN 55306 352.79$ 12/15/2022 65085 MINOR EQUIP & TOOLS PARKING LOT MAGNET
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 4.39$ 12/15/2022 65085 MINOR EQUIP & TOOLS CORNER BRACES
Febrary 13, 2023 Page 10 of 11Page 59 of 60A1.Page 128 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 46.48$ 12/15/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DESICCANT
PUBLIC WORKS/WTR PROD BATTERY JUNCTION WHOLE CT 06475 558.79$ 12/16/2022 65085 MINOR EQUIP & TOOLS OLIGHT WARRIOR 3S
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 12.75$ 12/16/2022 65085 MINOR EQUIP & TOOLS TAPCON SCREWS
PUBLIC WORKS/WTR PROD SP TOOLBARN.COM IA 51501-1534 2,076.74$ 12/16/2022 65085 MINOR EQUIP & TOOLS MILWAUKEE ROTARY HAMMERS (2)
PUBLIC WORKS/WTR PROD STEINER ELEC ELK GROVE IL 60007 2,822.45$ 12/16/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PROTECTIVE FEEDER RELAYS
PUBLIC WORKS/WTR PROD PANINOS PIZZERIA IL 60202 258.33$ 12/16/2022 65025 FOOD LUNCH FOR THE REDI COMMITTEE MEETING
PUBLIC WORKS/WTR PROD BASS PRO ONLINE U.S. MO 65898 116.85$ 12/16/2022 65020 CLOTHING WINTER HOODIES
PUBLIC WORKS/WTR PROD BASS PRO ONLINE U.S. MO 65898 467.42$ 12/19/2022 65020 CLOTHING WINTER HOODIES
PUBLIC WORKS/WTR PROD LED LIGHT EXPERT CA 92130 1,631.94$ 12/19/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LED WALL PACK LIGHTS
PUBLIC WORKS/WTR PROD IDEXX DISTRIBUTION (BI ME 04092 972.16$ 12/21/2022 65075 MEDICAL & LAB SUPPLIES COLILERT
PUBLIC WORKS/WTR PROD IDEXX DISTRIBUTION (BI ME 04092 972.16$ 12/21/2022 65075 MEDICAL & LAB SUPPLIES COLILERT
PUBLIC WORKS/WTR PROD SP TOOLBARN.COM IA 51501-1534 (122.16)$ 12/21/2022 65085 MINOR EQUIP & TOOLS TAX REFUND
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 81.24$ 12/21/2022 65085 MINOR EQUIP & TOOLS POLY TUBING
PUBLIC WORKS/WTR PROD MUNTERS CORPORATION MA 01913 126.06$ 12/22/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIMIT SWITCH FOR DEHUMIDIFIER
PUBLIC WORKS/WTR PROD THE DENGEOS - SKOKIE IL 60076 180.31$ 12/22/2022 68205 CONTINGENCIES HOLIDAY SAFETY MEETING LUNCH FOR PUMPING DIVISION
PUBLIC WORKS/WTR PROD JIMMY JOHNS # 44 - EC IL 60201 19.48$ 12/22/2022 68205 CONTINGENCIES HOLIDAY SAFETY MEETING LUNCH FOR NIGHTSHIFT OPERATOR
PUBLIC WORKS/WTR PROD SQ EVANSTON CHICKEN S IL 60201 93.80$ 12/22/2022 65025 FOOD FOOD FOR HOLIDAY PARTY
PUBLIC WORKS/WTR PROD SQ HECKYS BARBECUE IL 60201 238.50$ 12/22/2022 65025 FOOD FOOD FOR HOLIDAY PARTY
PUBLIC WORKS/WTR PROD JEWEL OSCO 3428 IL 60202 69.21$ 12/22/2022 68205 CONTINGENCIES DRINKS FOR CHRISTMAS PARTY/KEVIN'S RETIREMENT PARTY
PUBLIC WORKS/WTR PROD JEWEL OSCO 3428 IL 60202 (8.89)$ 12/22/2022 68205 CONTINGENCIES JEWEL REFUND
PUBLIC WORKS/WTR PROD THE SUPREME BURRITO 1 IL 60202 200.34$ 12/22/2022 68205 CONTINGENCIES FILTRATION CHRISTMAS PARTY
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 114.52$ 12/23/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HVAC TERMOSTAT CONTROLLER
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 165.04$ 12/23/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HVAC THERMOSTAT MODULE
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 1,592.14$ 12/23/2022 65085 MINOR EQUIP & TOOLS PALLET TRUCKS
PUBLIC WORKS/WTR PROD PROSAFETY WI 53223-4713 685.85$ 12/23/2022 65090 SAFETY EQUIPMENT GLOVES, & HATS
PUBLIC WORKS/WTR PROD JIMMY JOHNS # 44 - EC IL 60201 126.45$ 12/23/2022 65025 FOOD LUNCH FOR WATER ADMIN STAFF HOLIDAY SAFETY MEETING
PUBLIC WORKS/WTR PROD JEWEL OSCO 3428 IL 60202 66.85$ 12/23/2022 65025 FOOD SODA FOR HOLIDAY PARTY
PUBLIC WORKS/WTR PROD JEWEL OSCO 3428 IL 60202 17.62$ 12/23/2022 68205 CONTINGENCIES
HOLIDAY SAFETY MEETING LUNCH BEVERAGES FOR PUMPING
DIVISION
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 160.94$ 12/23/2022 65085 MINOR EQUIP & TOOLS
VACUUM CLEANER
ALL OTHER DECEMBER 2022 TOTAL 256,244.56$
SUMMARY:
LOCAL EVANSTON SPEND (276 transactions)66,578.23$
ALL OTHER NON-EVANSTON (444 transactions)189,666.33$
ALL OTHER DECEMBER 2022 TOTAL 256,244.56$
Febrary 13, 2023 Page 11 of 11Page 60 of 60A1.Page 129 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of BMO Harris Amazon Credit Card Activity
Date: February 13, 2023
Recommended Action:
Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity
for the period ending December 26, 2022, in the amount of $9,443.28.
Council Action:
For Action
Summary:
The total amount of the BMO Harris Amazon Credit Card Activity for the period ending
December 26, 2022, is $9,443.28.
Attachments:
December 2022 Transactions Amazon
A2.Page 130 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/FAC MGMT AMZN MKTP US 0P7GP74N3 WA 98109 34.99$ 12/2/2022 65085 MINOR EQUIP & TOOLS 1/2 INCH SOCKET ADAPTER
ADMIN SVCS/FAC MGMT AMZN MKTP US SD2TT83S3 WA 98109 23.24$ 12/5/2022 65085 MINOR EQUIP & TOOLS SECURITY TORX SCREWS FOR KINARA
ADMIN SVCS/FAC MGMT AMZN MKTP US OB2IT4W13 WA 98109 61.81$ 12/8/2022 65050 BUILDING MAINTENANCE MATERIAL WAGO LEVER SPLICING CONNECTORS
ADMIN SVCS/FAC MGMT AMZN MKTP US VV0JH25E3 WA 98109 418.39$ 12/9/2022 65085 MINOR EQUIP & TOOLS FFM TRADE TOOLS
ADMIN SVCS/FAC MGMT AMZN MKTP US 156G67UX3 WA 98109 31.98$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR KITCHEN SINK SPRAYER
ADMIN SVCS/FAC MGMT AMZN MKTP US D82JT8CA3 WA 98109 43.95$ 12/12/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MENORAH SETUP AT FOUNTAIN SQUARE
ADMIN SVCS/FAC MGMT AMZN MKTP US AE3Q89KW3 WA 98109 80.74$ 12/15/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MENORAH SETUP AT FOUNTAIN SQUARE
ADMIN SVCS/FAC MGMT AMAZON.COM UN2W50OR3 A WA 98109 813.43$ 12/16/2022 65050 BUILDING MAINTENANCE MATERIAL BOTTLE FILLER
ADMIN SVCS/FAC MGMT AMZN MKTP US 0274W3VK3 WA 98109 70.74$ 12/16/2022 65050 BUILDING MAINTENANCE MATERIAL WAGO LEVER SPLICING CONNECTOR
ADMIN SVCS/FAC MGMT AMAZON.COM PI8L89TS3 WA 98109 51.91$ 12/19/2022 65050 BUILDING MAINTENANCE MATERIAL TAPE
ADMIN SVCS/FAC MGMT AMZN MKTP US LV6CR4UQ3 WA 98109 349.00$ 12/19/2022 65060 MATERIALS TO MAINTAIN AUTOSL HITCH FOR 517 (GREENWAYS)
ADMIN SVCS/FAC MGMT AMZN MKTP US RO6OR04O3 WA 98109 274.86$ 12/19/2022 65090 SAFETY EQUIPMENT WINTER PPE
ADMIN SVCS/FAC MGMT AMZN MKTP US TD9S64FB3 WA 98109 23.61$ 12/19/2022 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR MENORAH SETUP AT FOUNTAIN SQUARE
ADMIN SVCS/FAC MGMT AMZN MKTP US P228H8UR3 WA 98109 151.40$ 12/20/2022 65090 SAFETY EQUIPMENT SAFETY - FILTERS FOR FACILITIES MASKS
ADMIN SVCS/FAC MGMT AMZN MKTP US DG5VZ6S13 WA 98109 472.69$ 12/23/2022 65090 SAFETY EQUIPMENT WINTER PPE
ADMIN SVCS/FLEET & FAC AMZN MKTP US 1J2540LW3 WA 98109 32.69$ 11/29/2022 65060 MATERIALS TO MAINTAIN AUTOSL BATTERY FOR 600 (STREETS)
ADMIN SVCS/INFO SYS AMAZON.COM EV3435PD3 WA 98109 289.99$ 12/5/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS AMZN MKTP US O34K73PG3 WA 98109 375.00$ 12/5/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS AMZN MKTP US Q432P76F3 WA 98109 189.90$ 12/5/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS AMZN MKTP US 0Y5I50XN3 WA 98109 58.97$ 12/9/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS AMZN MKTP US B60Q403P3 WA 98109 375.00$ 12/9/2022 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS AMZN MKTP US LT2H82RI3 WA 98109 26.54$ 12/21/2022 65555 IT COMPUTER HARDWARE 54932 IPAD CASE (RETURNED)
ADMIN SVCS/PARKING AMZN MKTP US L09S49HX3 WA 98109 28.94$ 12/16/2022 65020 CLOTHING
PHONE CASE AND SCREEN PROTECTOR FOR M RIVERA AND L
PEREZ
ADMIN SVCS/PARKING AMAZON.COM Q125C9V23 A WA 98109 48.98$ 12/22/2022 65020 CLOTHING FLASHLIGHT FOR CRAIG M. NEW PART TIME PEO
FIRE DEPARTMENT AMZN MKTP US WA 98109 (154.89)$ 12/1/2022 65075 MEDICAL & LAB SUPPLIES AMAZON. ORDER REFUND. 11/30/2022. VAN DORPE
FIRE DEPARTMENT AMZN MKTP US IW03S9TY3 WA 98109 160.74$ 12/12/2022 65095 OFFICE SUPPLIES AMAZON. CARDSTOCK PAPER FOR OFFICE. 12/10/2022. VAN DORPE
HEALTH/HUMAN SVCS AMZN MKTP US HE5HT7B63 WA 98109 63.66$ 12/14/2022 62490 OTHER PROGRAM COSTS AIR FILTER
HEALTH/HUMAN SVCS AMZN MKTP US 0C1LV3UK3 WA 98109 19.95$ 12/15/2022 62490 OTHER PROGRAM COSTS AIR QUALITY CHARGES
HEALTH/HUMAN SVCS AMZN MKTP US 0C1LV3UK3 WA 98109 19.95$ 12/15/2022 62490 OTHER PROGRAM COSTS AIR QUALITY CHARGES
HEALTH/HUMAN SVCS AMZN MKTP US HB79G34A3 WA 98109 85.00$ 12/19/2022 62490 OTHER PROGRAM COSTS AIR QUALITY
HEALTH/HUMAN SVCS AMZN MKTP US HB79G34A3 WA 98109 84.99$ 12/19/2022 62490 OTHER PROGRAM COSTS AIR QUALITY
POLICE DEPARTMENT AMZN MKTP US DI0A94EB3 WA 98109 131.96$ 12/8/2022 65090 SAFETY EQUIPMENT PATROL SUPPLIES
PRCS/ECOLOGY CNTR AMZN MKTP US HZ89Z1812 WA 98109 139.12$ 12/2/2022 65110 REC PROGRAM SUPPLIES COAL BIN & MAGNIFYING GLASSES FOR RECREATION PROGRAMS
PRCS/ECOLOGY CNTR AMZ CANDLE GENIUS WA 98109 62.14$ 12/5/2022 65110 REC PROGRAM SUPPLIES SOY WAX FOR CANDLE MAKING PROGRAMS
PRCS/ECOLOGY CNTR AMZN MKTP US GQ4RO9R33 WA 98109 21.99$ 12/6/2022 65110 REC PROGRAM SUPPLIES FLASHLIGHTS AND NEON CHALK FOR RECREATION PROGRAMS
PRCS/ECOLOGY CNTR AMZN MKTP US PA4EU8ES3 WA 98109 24.95$ 12/6/2022 62490 OTHER PROGRAM COSTS
BIRTHDAY PARTY RECREATION PROGRAM SUPPLIES, HIDEOUT FOR
PROGRAM ANIMALS, AND STEWARDSHIP GOGGLES.
PRCS/ECOLOGY CNTR AMZN MKTP US PA4EU8ES3 WA 98109 26.99$ 12/6/2022 65005 AGRI/BOTANICAL SUPPLIES
BIRTHDAY PARTY RECREATION PROGRAM SUPPLIES, HIDEOUT FOR
PROGRAM ANIMALS, AND STEWARDSHIP GOGGLES.
PRCS/ECOLOGY CNTR AMZN MKTP US PA4EU8ES3 WA 98109 148.49$ 12/6/2022 65110 REC PROGRAM SUPPLIES
BIRTHDAY PARTY RECREATION PROGRAM SUPPLIES, HIDEOUT FOR
PROGRAM ANIMALS, AND STEWARDSHIP GOGGLES.
PRCS/ECOLOGY CNTR AMAZON.COM 4M4BR6TO3 WA 98109 81.03$ 12/16/2022 65085 MINOR EQUIP & TOOLS DUSTER AND EAR PROTECTION WEAR FOR BUILDING MAINTENANCE
PRCS/ECOLOGY CNTR AMZN MKTP US HN9W391W3 WA 98109 544.22$ 12/16/2022 65085 MINOR EQUIP & TOOLS PODIUM FOR PROGRAMS, MEETINGS, AND ROOM RENTALS
PRCS/ECOLOGY CNTR AMZN MKTP US FN9WX7XC3 WA 98109 9.99$ 12/21/2022 65110 REC PROGRAM SUPPLIES FEATHERS FOR WINTER BREAK CAMP ACTIVITY
PRCS/ECOLOGY CNTR AMZN MKTP US WL0542Y13 WA 98109 41.58$ 12/21/2022 62490 OTHER PROGRAM COSTS HEAT LAMP BULBS FOR PROGRAM ANIMALS
PRCS/LEVY SEN CNTR AMZN MKTP US OH4E810X3 WA 98109 26.00$ 12/2/2022 65110 REC PROGRAM SUPPLIES TIME TOGETHER PROGRAM SUPPLIES
PRCS/LEVY SEN CNTR AMZN MKTP US LN6CC0G03 WA 98109 17.64$ 12/5/2022 65050 BUILDING MAINTENANCE MATERIAL GUM REMOVER
PRCS/LEVY SEN CNTR AMZN MKTP US WV1XG43N3 WA 98109 239.98$ 12/7/2022 65510 BUILDINGS BLINDS, CHANDLER OFFICES
PRCS/LEVY SEN CNTR AMZN MKTP US 600KX7OA3 WA 98109 17.95$ 12/14/2022 65110 REC PROGRAM SUPPLIES LETTERHEAD AND SANTA ENVELOPES
PRCS/LEVY SEN CNTR AMZN MKTP US NI0BJ4PA3 WA 98109 20.99$ 12/14/2022 65110 REC PROGRAM SUPPLIES CHRISTMAS PAPER - LETTER TO SANTA
PRCS/LEVY SEN CNTR AMAZON.COM RP6SZ1TI3 WA 98109 97.34$ 12/19/2022 65510 BUILDINGS BLINDS, CHANDLER OFFICES
PRCS/LEVY SEN CNTR AMZN MKTP US ML6S08923 WA 98109 65.33$ 12/20/2022 65110 REC PROGRAM SUPPLIES REPLACEMENT BASKETBALL NETS
PRCS/RBT CROWN CNTR AMZN MKTP US HW3R543Y2 WA 98109 105.03$ 11/28/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES AND EDUCATIONAL MATERIAL.
PRCS/RBT CROWN CNTR AMZN MKTP US NX6XB0DU3 WA 98109 130.76$ 12/2/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US 1Q1TJ6H43 WA 98109 36.63$ 12/5/2022 62479 PRESCHOOL GRANT EXPENSE WINTER PROGRAM SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US 5F5R80SV3 WA 98109 15.99$ 12/5/2022 62479 PRESCHOOL GRANT EXPENSE WINTER PROGRAM SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US IO14D3S23 WA 98109 29.98$ 12/5/2022 65110 REC PROGRAM SUPPLIES RCA CORDS FOR NUTCRACKER
PRCS/RBT CROWN CNTR AMZN MKTP US KM2DI3HF3 WA 98109 70.69$ 12/5/2022 62479 PRESCHOOL GRANT EXPENSE WINTER PROGRAM DECORATIONS
PRCS/RBT CROWN CNTR AMZN MKTP US VP4W62TH3 WA 98109 36.63$ 12/5/2022 62479 PRESCHOOL GRANT EXPENSE WINTER PROGRAM SUPPLIES
PRCS/RBT CROWN CNTR AMAZON.COM W01HJ6IC3 A WA 98109 405.89$ 12/7/2022 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE EVENT BARRICADES
PRCS/RBT CROWN CNTR AMAZON.COM 115P45VT3 A WA 98109 14.99$ 12/9/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL MATERIALS
PRCS/RBT CROWN CNTR AMZN MKTP US 5Z5599G83 WA 98109 17.97$ 12/9/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL MATERIALS
PRCS/RBT CROWN CNTR AMZN MKTP US BX7W82403 WA 98109 66.18$ 12/19/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US FD1D71YC3 WA 98109 207.30$ 12/19/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER TREE STORAGE
PRCS/RBT CROWN CNTR AMZN MKTP US IN2UA4RP3 WA 98109 17.99$ 12/19/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL ART SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US KO3GF1M93 WA 98109 20.59$ 12/19/2022 62479 PRESCHOOL GRANT EXPENSE SUPPLIES FOR PRE SCHOOL HEALTH EXPECTATIONS.
PRCS/RBT CROWN CNTR AMZN MKTP US MY6MZ7YW3 WA 98109 138.20$ 12/19/2022 65110 REC PROGRAM SUPPLIES NUTCRACKER
Febrary 13, 2023 Page 1 of 2Page 2 of 3A2.Page 131 of 601
BMO Credit Card Statement for the Period ending December 26, 2022
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT ZIP
CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RBT CROWN CNTR AMZN MKTP US TE4HW1PJ3 WA 98109 38.18$ 12/19/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL HEALTH INSPECTION ITEMS.
PRCS/RBT CROWN CNTR AMZN MKTP US D26E098N3 WA 98109 26.99$ 12/20/2022 62479 PRESCHOOL GRANT EXPENSE PRES SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US ZZ3FD7Q23 WA 98109 69.99$ 12/21/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US 2N8400VC3 WA 98109 16.98$ 12/22/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US QY67Q32O3 WA 98109 42.51$ 12/23/2022 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RECREATION AMZN MKTP US A731E40Q3 WA 98109 65.86$ 12/6/2022 65110 REC PROGRAM SUPPLIES PARTICIPANT HOLIDAY PARTY SUPPLIES.
PRCS/RECREATION AMZN MKTP US GU2VZ5923 WA 98109 9.96$ 12/8/2022 65110 REC PROGRAM SUPPLIES PARTICIPANT HOLIDAY PARTY SUPPLIES.
PUBLIC WORKS AGENCY AMZN MKTP US NZ3ZJ1XD3 WA 98109 165.94$ 12/9/2022 65090 SAFETY EQUIPMENT HEADLIGHTS
PUBLIC WORKS/PLAN-ENG AMZN MKTP US 6P3V81RN3 WA 98109 86.96$ 12/12/2022 65025 FOOD CITY HOLIDAY PARTY ITEMS
PUBLIC WORKS/PLAN-ENG AMZN MKTP US JB4LW5U23 WA 98109 35.96$ 12/12/2022 65025 FOOD CITY HOLIDAY PARTY ITEMS
PUBLIC WORKS/SERVICE AMZN MKTP US RT5181QI3 WA 98109 12.44$ 12/5/2022 62207 PARK MNTNCE & FURNITURE REPLACEMENT SWING REPLACEMENT PARTS
PUBLIC WORKS/SERVICE AMZN MKTP US X90AE2ZP3 WA 98109 33.98$ 12/5/2022 62203 PARK MNTNCE & FURNITURE REPLACEMENT ICE RINK REPAIR MATERIAL
PUBLIC WORKS/SERVICE AMZN MKTP US LY4Y51SC3 WA 98109 75.07$ 12/7/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAFETY LIGHTING
PUBLIC WORKS/SERVICE AMZN MKTP US AL10L0Q13 WA 98109 59.99$ 12/15/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAFETY LIGHTING
PUBLIC WORKS/SERVICE AMZN MKTP US 0P9SC1AV3 WA 98109 108.21$ 12/16/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP SUPPLIES
PUBLIC WORKS/SERVICE AMZN MKTP US 1V9GH3SV3 WA 98109 8.90$ 12/16/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SOLDERING KIT
PUBLIC WORKS/SERVICE AMZN MKTP US NL84S0DM3 WA 98109 59.11$ 12/19/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SOLDERING SUPPLIES
PUBLIC WORKS/WTR PROD AMZN MKTP US 132IZ6D23 WA 98109 200.36$ 12/2/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL EXHAUST FAN
PUBLIC WORKS/WTR PROD AMZN MKTP US DJ14X8JN3 WA 98109 89.96$ 12/9/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BINDERS
PUBLIC WORKS/WTR PROD AMZN MKTP US 8F53G2Q13 WA 98109 59.96$ 12/12/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CLIPBOARDS
PUBLIC WORKS/WTR PROD AMZN MKTP US HM4SS22J3 WA 98109 24.40$ 12/12/2022 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BINDERS
PUBLIC WORKS/WTR PROD AMZN MKTP US 2U5E550G3 WA 98109 92.96$ 12/16/2022 65085 MINOR EQUIP & TOOLS LED BULBS
PUBLIC WORKS/WTR PROD AMZN MKTP US 9C1HN8P03 WA 98109 40.13$ 12/16/2022 65085 MINOR EQUIP & TOOLS 12V BATTERIES
PUBLIC WORKS/WTR PROD AMAZON.COM WL5Q04LX3 A WA 98109 205.89$ 12/19/2022 65020 CLOTHING WINTER HATS
PUBLIC WORKS/WTR PROD AMZN MKTP US BX6XR1OK3 WA 98109 57.58$ 12/20/2022 65085 MINOR EQUIP & TOOLS FLASHLIGHT
PUBLIC WORKS/WTR PROD AMZN MKTP US UM4Q968Y3 WA 98109 114.35$ 12/20/2022 65085 MINOR EQUIP & TOOLS
HEAT GUN
AMAZON DECEMBER 2022 TOTAL 9,443.28$
Febrary 13, 2023 Page 2 of 2Page 3 of 3A2.Page 132 of 601
Memorandum
To: Members of the Administration and Public Works Committee
From: Paul Zalmezak, Economic Development Manager
CC: Luke Stowe, City Manager David Stoneback, Deputy City Manager
Subject: Approval of a Contract with Hunden Strategic Partners to Provide an
Independent Ryan Field Rebuild Economic Impact Study
Date: February 13, 2023
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract with Hunden
Strategic Partners to complete a Ryan Field Rebuild Economic Impact Study. Hunden will seek
a full waiver of the MWEBE participation goal requirement. Awarding a contract without a formal
bidding process requires a 2/3 vote of the Councilmembers.
Funding Source:
The fee, in an amount not to exceed $98,000, would be paid from a contingency account in the
City Manager's budget, 100.15.1525.68205, which has a budget allocation of $150,000, all of
which is remaining.
Council Action:
For Action
Summary:
The Administration and Public Works Committee tabled the staff's recommendation to approve
the contract with Hunden Strategic Partners at the January 23, 2023, meeting. Staff was
directed to seek an alternative proposal from Civic Economics with locations in Tulsa, OK, and
Evanston. Staff was also directed to seek a refined sc ope of services from Hunden Strategic
Partners. Both proposals are attached. The AECOMproposal, previously rejected in favor of
Hunden's proposal, is also attached for reference purposes.
Staff also met with Tim Guimond, a retired economist and community member living near Ryan
Field. Mr. Guimond recommended additional firms the City may consider interviewing and
stressed the importance of the chosen consultant to study the substitution eff ect (i.e., the
money spent at concerts by consumers would have been spent locally on other goods and
services) and congestion impacts (i.e., traffic deterring other economic activity during the
events). Mr. Guimond is well-read in this subject and has offered his assistance in reviewing
project scopes and drafts of future studies.
A3.Page 133 of 601
The following is the staff's summary of the attached proposals, followed by a series of
observations/recommendations:
Purpose of an Independent Impact Study
It's a subtle but important nuance - the City does not desire to prove Northwestern University's
Tripp Umbach Economic Impact of Rebuild Ryan Field right or wrong or to "rubber stamp" the
Umbach report to pave the way for approval of the project as some community members have
suggested. Instead, the City is seeking (staff has previously recommended Hunden Strategic
Partners) an independent study that provides objective findings that the City Council and
community can use to make well-informed and data-driven decisions.
The results of the final report will not be directed by the consultant to "approve the project" or
"deny the project." Instead, it will be a series of figures (e.g., sales tax, liquor tax, jobs created,
etc.) that we, as a community, will use to determine if the economic and fiscal impacts justify
the proposed stadium uses. It will be one of several inputs or data points. There is more t o the
City's decision-making about the Ryan Field rebuild than dollars and cents.
Evaluation and Recommendation
Staff reviewed proposals from three firms and summarized findings in the table below. Staff
recommends the Hunden proposal, despite it being the highest cost of the three. As described
in detail below, Hunden offers:
1. The most experience with stadium and concert/event economic studies
2. The work is clearly a passion of the firm's founder, who works primarily with public sector
clients.
3. The attention to detail in the interview, the first proposal, the follow -up phone calls and
emails, and the revised proposal indicate a strong willingness to work on the project and a
commitment to professionalism.
4. The quality of the scope of services document is indicative of the level of quality we can
expect from the final report.
5. The firm is staffed with a team of professionals who will offer different levels of expertise and
have a strong grasp of consumer demand and foot traffic data obtained through Placer.ai in
addition to IMPLAN. This is needed in a complicated $1 billion project like the proposed one
with multiple business district impacts and residential neighborhood considerations.
6. It is important to get this right the first time. Hunden's experience, their willingness to amend
their proposal on short notice, and providing a high level of responsiveness and a high -quality
proposal on short notice suggests this team is capable of meeting the high standards required
for a nearly $1 billion project.
Page 2 of 57
A3.Page 134 of 601
Civic Economics Proposal
Staff interviewed Civic Economics at the request of Councilmember Kelly. The firm operates
out of offices in Evanston and Tulsa, Oklahoma. The firm is well known amongst small business
advocates for its 2002 Austin and 2004 Andersonville studies on the impact of independent
businesses on local economies. The firm reports experience in economic impact studies
focused on helping cities determine if incentives are warranted, provided data on the impact of
big box stores on local businesses, and studied the effect of increasing a local minimum wage
to be higher than state minimums. The firm does not appear to have demonstrated experience
analyzing the economic impact of stadium construction, football economics, or concert
economics.
Civic Economics proposes a six to eight-week process to meet with city and university officials,
gather data, build a model and measure impacts, and publish the report. The proposed impact
model would measure construction impacts, football game impacts, and concert impacts. The
total fee is not to exceed $25,000.
Civic Economics proposes an optional community engagement process partnering with
Community The $15,000 scope would include a qualitative community impact Allies.
assessment resulting from Central Street business visits, business surveys, and a community
meeting the led Shepard, Ellen university Economics Civic role. a Founder, without
Andersonville Chamber of Commerce during the Civic Economics 2004 Andersonville
independent business impact study.
Staff Observations - Civic Economics Proposal
• Price - Civic Economics proposed $25,000 fee is appealing compared to the other
proposals.
Page 3 of 57
A3.Page 135 of 601
• Redundant Community Process - The proposed community engagement process led by
Community Allies may be redundant, considering the number of community meetings
already held with residents led by Councilmember Revelle. There will be many more
opportunities for community engagement. These are in addition to the required Land
Use Commission meetings, Planning & Development Committee meetings, and City
Council meetings.
• Progressive Independence (good or bad?) - Civic Economics independence and
advocacy for progressive economic causes (i.e., anti-big box, minimum wage, etc.) may
not provide the objective results the City seeks or may be exactly what is needed here.
The answer will vary among councilmembers and community members.
• Inexperienced - The nearly $1 billion Ryan Field reconstruction has multiple facets. It is
a potentially complicated study requiring a broad base of expertise, including stadium
operations, sports economics, concert economics, industry trends, consumer
preferences (including transportation), venue performance in a regional context, and the
impact of venues on adjacent neighborhoods. The Civic Economics team may lack the
required contextual experience and expertise in these areas.
• Willingness to Learn / Fresh Perspective - On the other hand, their lack of experience
with stadiums/concerts/football will require them, as they say in their proposal, "to
develop a fresh understanding of subjects...it mean s we are not captive to the financial
interests of any industry.
AECOM
Last month staff interviewed the AECOM Chicago office Vice President along with the firm's
Principal/National Director of Sports Economics and requested the attached scope of services.
The firm proposed a $39,900 economic impact study with tasks including university and
stakeholder engagement, a review of the Tripp Umbach study, and create an independent set
of assumptions to generate an independent economic and fiscal impact analysis.
AECOM recently completed a Buffalo Bills (National Football League) stadium impact analysis
for Empire State Development, the State of New York economic development agency. They
have engineering, planning, architectural, and construction services expertise with supportive
economic development and planning services. AECOM proclaims in the Buffalo report that they
are "the only fully integrated sports economic and design consultancy providing the expertise
needed to make fully informed decisions regarding stadium development as a single entity."
Staff Observations - AECOM Proposal
• Capable - national firm, local economics/planning staff, stadium expertise based
elsewhere. Can pull from a broad base of staff expertise.
• Scope Clarity - AECOM would likely need to refine its scope to reflect feedback given to
Hunden and Civic Economics. Heavy on review of existing studies and interviews. This
study needs in-depth economic analysis and a strong understanding of stadium and
concert economics in the context of a university single -family housing setting. Lots of
moving parts that are not reflected in the scope.
• Interview Performance - Hunden had a stronger interview and seemed enthusiastic
relative to AECOM.
• Existing Responsibilities - AECOM is the consultant of record for the City's real estate
assets analysis. How would this project impact performance? Are we satisfied with the
progress on the real estate asset analysis?
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• Price - mid-range on price. But likely would increase to reflect the individual district
analyses desired. Hunden set the bar high with the original and updated sco pe. Civic
Economics pricing cannot be matched, but it also lacks the resources the larger firms
offer.
Hunden Strategic Partners Refined Proposal
Staff was directed to pursue an updated proposal from Hunden that more closely reflected
Councilmember Revelle's desire to study the economic impacts of the proposed stadium
construction, football games, and concerts - NOT to validate or support the University's
assumptions. Hunden's proposal summarizes their approach as serving as the "third -party
strategic partner, providing unbiased economic impact consulting services representing the
best interests of the City throughout the study process. In summary, they will analyze:
• the economic impact of the stadium rebuild itself
• the economic impact of the added concerts separate from the football games
• the economic impact for each business district in Evanston
• the temporary and permanent jobs created
• the permit fees and tax revenues to the City
• the fiscal benefits from the anticipated increase in attendance at home football games
due to the proposed "enhanced fan experience" in the new stadium
• the impact on the neighborhood, as it is an unusual setting for this type of
stadium.
Hunden modified the scope to incorporate changes requested by Councilmember Revelle and
staff, influenced by community feedback/input. It considers the unique nature of a stadium
surrounded by mostly single-family housing. Changes to the following tasks resulted in the cost
increasing from $68,000 to $98,000:
Task 2: Ryan Field Rebuild Profile instead of a detailed review of plans and financials (we are
not validating their study and therefore will spend less time reviewing Umbach findings)
Task 3 - Adding a localized "Neighborhood Analysis" studying existing neighborhood market
characteristics surrounding Ryan Field
Task 6 - (new task) Restaurant Districts analysis (Howard Street, Main Street, Dempster Street,
Central Street, and downtown Evanston as a whole)
Task 7 - Additional analysis of Consumer Preferences/Transportation Behavior to make
informed assumptions about what can be expected from attendee traffic and transit methods
due to additional evening concerts.
Task 10 - (formerly task 9) Economic, Fiscal, and Employment Impact Analysis provides two
distinct impact output models: neighborhood (boundary to be defined) and City. Added to this
task is a high-level property value impact resulting from the Ryan Field rebuild and
neighborhood direct impacts (but no study of noise, infrastructure deterioration, or in-depth
traffic study)
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Hunden reports experience on over 1,000 projects in 28 years. The Chicago -based firm has a
good reputation for providing detailed analyses with experiences in developer solicitation ,
contract negotiation, major league stadiums/mixed-use districts, and helping the public sector
(90% of their client base) both minimize risk and maximize positive impact.
As discussed in the follow-up interview with Hunden, the firm reports they have experience
providing honest assessments to clients, even when it conflicts with the client's desired
outcome for the study. In the attached proposal, Rob Hunden reports his job is to "tell the truth
to our clients about the project at hand, no matter who the client is….Our firm is familiar with
giving folks news that may not align with their hopes and plans, regardless of if they are our
clients or not."
The updated proposal includes a list of clients where Hunden's findings were contrary to the
proponent's "hopes for the project." Hunden also reports they are hired by opponents of
projects or stakeholders who oppose projects. They report they use the same methodology no
matter who the client is.
Staff Observations - Hunden Proposal
• Highly Responsive and Professional - The firm was highly responsive to staff's requests
for additional information and scope clarification. They have numerous staff on the
team that will be assigned various aspects of the scope. And the firm founder, Rob
Hunden, has been very active and responsive during this phase.
• Experience - Hunden is Chicago-based, understands the region, and has a deep
understanding of stadium and event economics. Public sector clients represent 90% of
its workload.
• Staffing - Hunden is staffed with the expertise to deliver multiple facets of a challenging
project scope ranging from the firm founder himself to a dedicated project manager,
analysts, and admin staff.
• Relatively Expensive - It is the most expensive of the three proposals. But also the most
detailed.
• Scope Detail - Goldilocks approach. Is this too much? Are the others enough? There is
no question that Hunden proposes to deliver the premium analysis. Is this level of detail
necessary? Staff suggests yes. This report will serve the community as a reference
guide to help guide near and midterm budgeting decisions. And most importantly, it will
help us determine, with great detail, the level of economic and fiscal impact that
events/concerts will generate - relative to the costs the University is asking our
community members to bear, including negative impacts on quality of life, property
values, and city services.
• Proposal Quality - The proposal style is a reflection of the firm's communication style.
The City did not dictate the form of the proposal. We simply asked f irms to submit a
scope of services. Hunden presented a complete qualifications package along with their
proposed scope of services with high-quality graphics. Communication is very important
for this study.
Alternatives:
Each of the three firms can deliver economic impact and fiscal impact data. If price sensitivity
is the driving force, selecting Civic Economics will suffice. Its primary usefulness will be the
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direct impacts with a broader reliance on IMPLAN multiplier analyses at the zip code level (i.e.
not individual business district analyses).
Attachments:
Civic Economics Community Allies Evanston Proposal
Revised Hunden Proposal - Evanston Ryan Field Impact 2-6-23
AECOM Evanston - Ryan Field Analysis Scope of Work
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TO: Paul Zalmezak, City of Evanston
FROM: Matt Cunningham
DATE: February 2, 2023
RE: Ryan Field Economic Impact Study
Introduction
Civic Economics is pleased to present the City of Evanston with a proposal to calculate the
economic and fiscal impacts for the Ryan Field reconstruction project.
Northwestern University (NU) is proposing to demolish Ryan Field, which currently seats 47,000
people and hosts six to seven football games per season, and to build a modern facility on the
same footprint that would seat roughly 35,000 people for football. While the stadium would host
the same six to seven football games per season, the university proposes adding 10-12
concerts per year as well. As part of the promotion of the project, NU hired Tripp Umbach to
estimate the economic and fiscal impacts of the proposed project.
The Tripp Umbach study provides the city with little actionable information. It reveals precious
little about how it developed the inputs to its analysis or the assumptions that were built into the
study. Instead, it reveals mostly grand findings, and even then provides only totals, failing to
reveal direct, indirect, and induced impacts.
The City of Evanston has engaged with a few firms to consider conducting a separate impact
assessment, potentially including traffic analysis and a study of the regional concert market.
This proposal focuses on the economic and fiscal impacts of the project, and it is joined with a
separate proposal from our colleagues at Community Allies to conduct community and business
engagement exercises designed to provide the city with valuable input from key stakeholders.
Civic Economics proposes a transparent process in which we will systematically lay out the
inputs that we used to generate the economic impacts. This approach removes the guesswork
in trying to decipher how the economic impacts were calculated so the community can have
faith in the results.
Additionally, we will be looking at the net economic impacts rather than gross economic
impacts. This means that we will be looking at new economic activity that will take place in
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Ryan Field Economic Impact
Page 2 of 5
Evanston due to this project rather than looking at all the economic activity. This will provide a
clearer look at the benefits of the project as proposed.
Our approach will allow the residents and leaders in Evanston to have a better understanding of
the economic benefits of the project when deciding whether to support the project.
Why Civic Economics
Civic Economics is an economic analysis and strategic planning consultancy with offices in
Evanston and Tulsa. Since its founding in 2002, the firm has established a strong reputation for
its ability to provide credible and accessible analyses across a wide range of subject matter,
both in the United States and abroad. We are not specialized in the way of many economic
analysis firms. While that may require us to develop a fresh understanding of subjects as
different as stadiums, housing, casinos, or utility rates as the projects change, it means we are
not captive to the financial interests of any industry.
Our clients come to us for straight answers to challenging questions, and we provide
transparent, accessible, credible, and actionable findings tailored to the needs of the client.
Learn more about Civic Economics at www.CivicEconomics.com.
Proposed Scope of Work
Civic Economics proposes a four-step process designed to be completed within 6-8 weeks of
initiation.
Task 1: Project Review
Civic Economics will meet with representatives from the City of Evanston, NU, and any other
relevant parties to discuss the project. The goal for this phase is to gain the best possible
understanding of the status of the stadium project and to establish cooperation and mutual
understanding of our work.
Task 2: Gather Data
We will work with the city and NU to gain access to the underlying data that was used to create
the Tripp Umbach report titled “The Economic Impact of Rebuild Ryan Field.”
We will also work with the City of Evanston to identify potential tax sources from the project and
the associated tax rates including construction and permitting, admission tax rates for sporting
events and concerts, parking taxes, and various tax rates associated with visitor spending.
Task 3: Economic and Fiscal Impacts
Using the data gathered in Task 2 we will build a model and calculate economic and fiscal
impacts of the project. These will include employment, income, and the change in overall
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Ryan Field Economic Impact
Page 3 of 5
business activity within the City of Evanston. We will also calculate the fiscal impacts which will
show the impacts to government revenue as a result of the project. These impacts will be
broken into three distinct categories:
1: Construction
Construction impacts are a one-time impact. Though the project is expected to take up
to two years, impacts will be calculated based on the entirety of the project. Using
construction cost estimates provided by NU, or if necessary derived from public sources,
we will calculate the economic impacts of construction expenditures and employment in
the city. Additionally, we will work with the City of Evanston to calculate the fiscal
impacts to the city, which may include permitting fees, sales taxes, and any taxes
associated with employment.
Based upon the construction schedule that has been proposed, Ryan Field will be out of
service for two seasons. This will cause the economic and fiscal impact of the stadium to
drop to zero for two years while the construction is taking place. This will be reflected
when calculating the operating economic and fiscal impacts of the project below.
2: Football Gamedays
Currently, impactful activities at Ryan Field are limited to the seven home football games
per year that Northwestern hosts. In order to estimate the net economic impact of the
Ryan Rebuild, Civic Economics will calculate the economic impact of a typical football
gameday in both the existing and proposed facilities. The methodology for both current
and proposed gameday impacts will be identical.
According to the Tripp Umbach report, Northwestern Football averaged approximately
37,000 fans for games for the past three (non-Covid) seasons. The rebuilt stadium will
thus produce a modest decline in attendance due to the estimated new capacity
attendance of 35,000. NU presumably estimates that revenues from ticket sales and
associated donations will increase in the new facility despite the reduction in capacity.
However, only the actual ticket price will be subject to local event taxes.
We would define the economic impact of a football gameday as the new economic
activity that is brought to Evanston to attend the football games. This would come both
from people coming from outside Evanston to attend the game and keeping people in
Evanston that may have spent money outside of Evanston if not for the football game.
Using IMPLAN, we will calculate the impacts for the City of Evanston and include total
economic activity, employment, and income as part of the impacts.
We will also calculate the fiscal impacts for the City of Evanston. This includes the taxes
collected from the taxes on ticket sales, parking, and on-site retail, as well as further tax
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revenue generated by GameDay visitation. These taxes will be offset by any
uncompensated costs of any incurred by the city related to football gamedays.
3: Concerts
In addition to the football operations, Northwestern University is proposing to host
concerts as part of the Ryan Rebuild. Following a methodology similar to the Football
Gameday scenario, as described above, we will calculate the per-event economic
impact of these concerts based on new economic activity it brings to Evanston.
We have seen various scenarios that would alter both the number of concerts taking
place per year along with the venue being used. These concerts could be held at the
Rebuilt Ryan Field, with an estimated maximum attendance of 25,000, or nearby Welsh-
Ryan Arena, with an estimated maximum attendance of 7,000. Thus, we would present
per-event impact calculations separately for the two venues.
We will work with NU to understand how they plan on structuring the economics of
concerts so we can ensure that only revenues staying in Evanston will be used for the
calculations of economic impacts. This would exclude such items such as fees paid to
out-of-town talent or promoters, for example.
Thus, building from anticipated concert driven spending and employment in Evanston,
we will utilize IMPLAN to calculate the total economic activity, employment, and income
for the City of Evanston.
Task 4: Create Report
We will assemble the data collected and assemble it in an easy-to-read document using graphs
and charts to highlight the findings. The document will be focused on providing the results and
explaining them so Evanston residents will be able to understand the economic and fiscal
impacts of the Ryan Rebuild.
We will ensure that all the underlying inputs are described so all parties can understand how the
economic impact was calculated. This transparency will allow the community to weigh the
economic and fiscal impacts with more confidence when evaluating the entire Ryan Rebuild
proposal.
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Timeline, Fees, and Expenses
Civic Economics can complete the study described above within a period of 6-8 weeks after
notice to proceed.
Professional fees will total $25,000. Expenses will be limited to Implan multipliers at the Zip
Code level, estimated at $2,500.
For more information about Civic Economics or this proposal, please contact:
Matt Cunningham
773.251.5926
mattc@CivicEconomics.com
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Community Allies
www.communityallies.net
DATE: February 2, 2023
TO: Paul Zalmezak, Economic Development Manager
RE: Ryan Field Rebuild Community impact Assessment
Introduction
The rebuild of Northwestern University’s Ryan Field, with the proposed addition of commercial
uses including concerts, stands to have a significant impact on the surrounding neighborhood.
Ryan Field has enjoyed a long tenure at a location unusual for major college football stadiums,
in the midst of a district comprised primarily of residential and neighborhood retail uses. A
major change in activities may shift the delicate balance between benefits and challenges that
the stadium brings to the community. City decisions about the zoning considerations being
requested should be informed by robust community engagement.
The City of Evanston is seeking to conduct an independent study to assess the local
economic impact of concerts and other events. Community Allies proposes to conduct an
aligned, independent, community impact assessment to evaluate the effects of commercial
events at Ryan Field on two key stakeholder groups:
1. Neighborhood storefront businesses along and adjacent to the Central
Street corridor, whose voices may not be represented by the city’s larger
business associations.
2. Residents in proximity to Ryan Field. The community engagement that has already
been conducted can be supplemented by an effort that focuses specifically on hyper-
local impact, with additional outreach strategy to ensure inclusion of harder-to-reach
populations, including renters.
Scope
Community Allies will conduct the following engagement activities:
Central Street Area Business Visits
We will have personal conversations with 10-12 business owners on and adjacent to Central
Street within a mile of Ryan Field, seeking a mix of restaurant, retail, and service, to uplift
individual voices of small business owners and collect qualitative data on their current
experience of Ryan Field, along with their hopes and concerns about additional events.
Central Street Area Business Survey
We will conduct an online survey of the storefront, local businesses on and adjacent to the
Central Street corridor, within about a ½ mile of Ryan Field. The survey will supplement
outreach efforts that have been conducted by the neighborhood business association, taking
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Community Allies
www.communityallies.net
2
a deeper dive into local economic impacts. Survey questions will focus on the effect that
existing events at Ryan Field have on local business sales, along with the anticipated effects
of proposed added events. Survey results will be disaggregated to assess impacts by sector
and geography.
Community Meeting
In coordination with city staff, we will design and facilitate a meeting specifically for residents
within ¾ mile from Ryan Field. Whereas ward meetings about the project have foregrounded
presentations from Northwestern, the university will not have a role at this meeting. Instead,
the meeting will focus on:
1. Ensuring that community members understand the exact zoning considerations being
requested and the precise nature and number of additional events that Northwestern
seeks to produce, as presented at the meeting by City staff.
2. Presenting the results of the independent economic study and Central Street small
business outreach.
3. Gathering input from community members. This portion of the meeting will be
structured using World Café or another format that supports engaging larger groups in
interactive and meaningful ways. The meeting may include a digital poll that allows
participants attending virtually to weigh in on what they have seen and heard.
The City of Evanston will provide a meeting space that is able to accommodate the anticipated
number of attendees, seated around tables in groups of about 8, and has the appropriate AV
and webcasting functionality. Meeting materials are not included in this budget and may
include flip charts, markers, and other materials. Community Allies recommends that the city
contract with local businesses to provide non-alcoholic beverages and light refreshments.
The meeting will be promoted through the city’s social media and public relations channels,
neighborhood groups, houses of worship, and flyers distributed to large apartment buildings
adjacent to the stadium.
Fee
$15,000. Fee excludes materials and refreshments for community meetings and nominal costs
for printing and outreach, which the city may provide or will be billed separately.
About Community Allies
Community Allies advances systemic change by empowering communities to define and
address the problems that impact them. We create environments where stakeholders can
come together to share their perspectives on important issues and shape public policy. We go
beyond community engagement, empowering communities in decision making, facilitating
collective impact, and uplifting locally-owned and BIPOC-owned businesses.
Community Allies is Chicago-based and woman-owned, founded in 2016. We work with non-
profit, government, community, social enterprise, and philanthropic leaders. We focus at the
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Community Allies
www.communityallies.net
3
individual community level, but with our work in a multitude of cities, we bring a wealth of
catalytic best practices. Our consultant teams are former or current economic and community
development practitioners who know the joys and challenges of actually doing the work.
CEO and Principal Consultant Ellen Shepard has twenty-five years of experience as a
practitioner and advisor of community empowerment, equitable and localized economic
development, and collective impact. She brings thoughtful and strategic insights to her clients,
with a fierce commitment to putting historically disadvantaged communities in the driver’s seat
for decision making. Ellen has led trainings in her “Radical Inclusion” model of community
engagement in cities across the United States, and she authored Main Street America’s
“Community Engagement for Main Street Transformation” guidebook. She is a skilled designer
and facilitator of community empowerment processes, from small teams to large town halls.
As executive director of the Andersonville Chamber of Commerce in Chicago, Ellen was a
pioneer of the “Buy Local First” movement, and she has championed economic localism as a
speaker and consultant in cities across the country. During her tenure, the Andersonville
neighborhood revived and gained international acclaim for its thriving business district and its
use of economic localization, place-making, and environmental sustainability as economic
revitalization strategies.
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Rob Hunden, CEO
Hunden Strategic Partners
213 W Institute Place, Suite 707Chicago, Illinois 60610(O) 312.643.2500 (M) 312.933.3637 (F) 312.643.2501www.hunden.com | rob@hunden.com
Submitted to:
City of Evanston, IL Attn: Paul Zalmezak, Economic Development ManagerAttn: Luke Stowe, City ManagerSent Via email to pzalmezak@cityofevanston.org & lstowe@cityofevanston.org
RYAN FIELD REBUILD IMPACT STUDY
CITY OF EVANSTON, IL
RE: Request for Proposal
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213 W Institute Place, Suite 707, Chicago, IL 60610 | (o) 312-643-2500 (m) 312-933-3637 | www.hunden.com
February 6, 2023
City of Evanston, Illinois
Attn: Paul Zalmezak, Economic Development Manager
Attn: Luke Stowe, City Manager
Sent via email to: pzalmezak@cityofevanston.org & lstowe@cityofevanston.org
Ryan Field Rebuild Economic Impact Analysis Services
Hunden Strategic Partners (Hunden) is pleased to provide the City of Evanston (City or Client) with a proposal to
complete an independent economic impact analysis of the proposed Northwestern University Ryan Field Rebuild
project (Project). Hunden is prepared to complete the appropriate due diligence research to arrive at a variety of
impact projections for the Project.
Hunden Strategic Partners, led by CEO Rob Hunden, is a premier destination real estate development advisory
firm with its primary offices in Chicago. Our firm offers the full range of market and financial feasibility services,
as well as economic and fiscal impact analyses for transformative development projects, with a special expertise
in large stadiums and the impact to surrounding districts, including large collegiate and major league stadiums.
For example, we are currently engaged by the Village of Arlington Heights to assess the Chicago Bears stadium
and district proposal, including impact, as well as a new football stadium and district for the University of Kansas.
We are working on stadiums and arenas in all major leagues currently, and in nearly all cases for the public sector,
who are assessing the impacts to their communities. Mr. Hunden has worked on more than 1,000 projects or
studies in the past 28 years. Hunden Strategic Partners will provide you with a strong, industry-savvy approach.
Hunden is known nationwide as the go-to advisory firm for hard-nosed, honest assessments of developer or
private party proposals for transformative projects. We tell the truth about the development’s realities. Our
projections are based in deep due diligence, which is executed through targeted research, interviews, case
studies, and strong modeling. Hunden’s sensitivity analyses, developer solicitation and contract negotiation
processes, and public sector experience (who represent 90 percent+ of our client base) has contributed to our
success. From major league-stadium anchored mixed-use districts to residential-based districts, Hunden is your
trusted guide to minimize public sector risk and maximize positive impact on the community, while providing a
fair process for developer success.
Hunden Strategic Partners is excited to offer our services for the impact analysis of the Ryan Field Rebuild project.
We will provide our services as detailed in our scope of work under a time structure and pricing that is flexible to
the needs of the City of Evanston. You will deal directly with Rob Hunden as the primary contact and signatory of
any contracts. Should you have any questions, please contact me directly at 312.933.3637 or at my e-mail
rob@hunden.com. Hunden Strategic Partners appreciates the opportunity to work with you
Sincerely,
Robin Scott Hunden, CEO
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SCOPE OF
WORK
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www.hunden.com 1
Understanding of the Assignment
The City of Evanston (City or Client) is seeking a proposal from Hunden Strategic Partners (Hunden) to
conduct an independent economic impact analysis for the redevelopment/rebuild of Ryan Field (Project
or Rebuild) at Northwestern University (University) in Evanston, Illinois. Hunden Strategic Partners (Hunden)
proposes to act as a vital partner to the City throughout this critical due-diligence and planning period.
Unbiased, Third-Party Advisor Hired to Tell the Truth
About 90 percent of Hunden’s clients are public sector entities, such as cities, counties, states, villages
and authorities. Our job is to tell the truth to our clients about the project at hand, no matter who the
client is. However, because our work is often put in the public realm, we are acutely aware of how
scrutinized it will be. CEO and Project Director Rob Hunden has been working on behalf of the public
sector since 1996, when he was at the Indianapolis Local Public Improvement Bond Bank and City of
Indianapolis. Our firm is familiar with giving folks news that may not align with their hopes and plans,
regardless of if they are our clients or not. We are hired to assess the situation and present the results
based on the analysis we have conducted. Our goal is to research, then educate about what our research
has revealed. For context, Hunden has worked on approximately 1,000 projects and studies over his
career.
Hunden often finds itself giving less than stellar news to project supporters, as many projects are not as
feasible or impactful as some hope. On the other hand, there are often merits to difficult projects Hunden
will delineate, even though the Client may be opposed to the project concept. We find ourselves calling
the situation in the most objective manner possible. The following list includes a selection of studies or
projects where Hunden’s findings were contrary to proponent’s hopes for a project:
§ Elizabethtown, KY New Conference Center (recommended against)
§ Bristol, TN Arena Redevelopment (recommended against)
§ Saginaw, MI Downtown Youth Sports Complex (recommended against)
§ Indiana Pacers Impact Analysis, 2010; (Hunden impact was $15 million versus $100 million+
from a study paid for by the team.
§ Thornton, CO Convention Center & Mixed-Use (no on multiple projects over 10+ years)
§ Greenville, NC Convention Center & Hotel (not recommended based on site constraints)
§ Genesee County, MI Outdoor Youth Complex (recommended indoor instead)
§ More than 50 Kentucky Tourism Development Incentive Studies since 2010 – Hunden’s impact
is consistently lower than the impact estimated by the project sponsors and their consultants.
So that there is no confusion, Hunden is often retained by opponents of projects, or hired based on some
stakeholders who oppose a project. In those situations, Hunden assesses objectively and shows the
impacts using the same methodology as it does in all studies.
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www.hunden.com 2
Ryan Field Background
The existing Ryan Field was built in 1926, and the Northwestern team has been playing football there for
nearly a century. In September 2021, Northwestern Alumni Patrick G Ryan and Shirley W Ryan donated
the largest philanthropic gift in the University’s history - $480 million - to be put towards biomedical,
economic, and business research, as well as to begin the process of rebuilding Ryan Field. The Rebuild
project as conceptualized to-date will reduce the current capacity from 47,130 to 35,000. Additional
components include a noise refracting canopy roof, renovated plazas and a more technology-centered
fan experience. In addition to hosting the University’s football games and events, the facility will also act
as a community hub and space for large public events like concerts.
The Rebuild is proposed as a privately funded, $800 million project. In 2022, Tripp Umbach, an
independent consulting firm, completed an economic impact analysis on behalf of Northwestern University
to quantify impacts associated with the Ryan Field Rebuild project. While the University has announced
design plans and a tentative development schedule, they still need approval from the City of Evanston
before any forward movement can take place. The City is now in need of an advisory partner to evaluate
the Rebuild plan and conduct an independent economic impact analysis.
The Assignment
Hunden is prepared to complete an independent assessment of the economic, fiscal and employment
impacts that Northwestern’s proposed development plan will have on the neighborhood and City of
Evanston. Hunden will provide the Client with a comprehensive report that outlines implications and
findings related to the following key questions and concerns:
§ What the economic impact will be from the stadium rebuild itself,
§ What the economic impact will be from the added concerts separate from the football games,
§ What the economic impact will be for each business district in Evanston,
§ What the temporary and permanent construction jobs will be, as well as related City permit
fees,
§ What the benefits will be from the anticipated increase in attendance at home football games
due to the proposed “enhanced fan experience” in the new stadium i.e., more ticket revenue?
§ What the impact will be on the neighborhood, as it is an unusual setting for this type of
stadium.
Hunden Strategic Partners is passionate about fulfilling the role of third-party strategic partner to the public
sector and providing unbiased economic impact consulting services. Hunden is prepared to represent the
best interests of the City throughout the study process.
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www.hunden.com 3
Scope of Work
Hunden proposes the following approach and methodology to complete the scope of work requested by
the City of Evanston:
§ Task 1: Kickoff and Project Orientation
§ Task 2: Profile of the Ryan Field Rebuild
§ Task 3: Economic, Demographic, Tourism and Neighborhood Analysis
§ Task 4: University Stadium Market Analysis
§ Task 5: Concerts and Entertainment Market Analysis
§ Task 6: Existing Restaurant District Impacts Analysis
§ Task 7: Traffic, Transit and Parking Analysis
§ Task 8: Case Studies and Lessons Learned
§ Task 9: Demand and Financial Projections
§ Task 10: Economic, Fiscal and Employment Impact Analysis
§ Task 11: Implications
§ Optional Task 12 (billed hourly): Negotiations and Ongoing Services
Task 1: Kickoff and Project Orientation
Hunden will perform following orientation and due diligence-oriented tasks:
§ Obtain information and data from the City of Evanston, Northwestern University development
leadership, and any other appropriate agencies as identified in consultation with the Client.
§ Tour Ryan Field and surrounding area to understand other nearby developments and demand
generators.
§ Review Northwestern University’s development plan and the economic impact report by Tripp
Umbach from November 2022.
§ Gather background information and context related to the Project.
§ Gather and review relevant economic, demographic, tourism and other data.
Task 2: Profile of the Ryan Field Rebuild
Hunden will provide a high-level overview of the Rebuild Project plan details, financials, and economic
impact analysis outline how all the Project elements have been conceptualized to-date.
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Task 3: Economic, Demographic, Tourism and Neighborhood Analysis
Hunden will evaluate Evanston’s position as an economic center of activity, demographics, population
growth and characteristics, accessibility, as well as a destination for daytrip and overnight visitors. This
analysis will provide an assessment of the area’s strengths and weaknesses. Among the data gathered and
analyzed will be:
§ Geographic attributes, accessibility and transportation links,
§ Trends in population growth and income,
§ University presence and related data,
§ Corporate presence, major employers and any significant recent or likely future changes,
§ Cores of economic activity, major retail/restaurant nodes, office nodes, and residential growth
areas, and
§ Arts, culture and entertainment assets.
Neighborhood Analysis. In order to determine the direct impacts that the proposed Project and related
events will have on the neighborhood, Hunden must first analyze the existing neighborhood market
characteristics surrounding Ryan Field. The existing neighborhood conditions will be profiled, including
general layout and characteristics, transportation methods and transit stations, major hubs of commercial
and residential developments, and current synergy with Ryan Field. Neighborhood concerns and key
questions surrounding the proposed Rebuild will also be identified and taken into consideration. Hunden
will utilize the latest market data, visitor origin data, demographic data, psychographic data and other
resources to determine a comprehensive view of your marketplace. Research tools may include ESRI
neighborhood analysis, Placer.ai analysis and CoStar insights.
Task 4: University Stadium Market Analysis
Historical Performance and Existing Facility Assessment. During project initiation, Hunden will tour Ryan
Field with the Client to understand the positioning and functionality of the current facility.
Hunden will provide an overview of the historical performance (events, by type, attendance, revenue and
expense detail) and current opportunities for the Field to perform better if rebuilt. Hunden will rely upon
the University to provide historical performance data, similar to what was shared for the previously
conducted impact study.
Additionally, Hunden will assess the current offering of synergistic surrounding assets, such as supportive
hotels, walkable uses, and demand generators to understand the current economic assets that are
impacted by events at the stadium. Hunden will identify the strengths, weaknesses, opportunities and
threats associated with the current facility.
University Stadiums Profiles. Hunden will profile similar new/renovated major university stadiums to
identify how these have performed, especially with non-football events. Profiles will include the market
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population, student/alumni population, stadium name, size/capacity, year built, cost (as available),
programming/uses, and any other key metrics.
Hunden will gather data relative to the university stadium situations in similar markets to provide as much
data and context as possible to inform the demand model, financial model and impact model, including
a deeper dive regarding some of the key facts discussed above. Ultimately the question to be answered
is, how have new/renovated university stadiums performed relative to the prior or pre-renovated stadiums,
and have new non-sports events been successful and impactful? What are the lessons learned? What other
amenities are driving additional impact and what is likely from Northwestern’s proposed project?
Geolocation Data Tracking. Hunden has invested in Placer.ai to track where visitors/attendees come for
games, concerts or to any location. The amount of data is plentiful and can answer nearly any question
someone would have about demographics, time spent, household income, home location, and many other
factors. We create extreme custom data analytics and maps for any geographic place in the U.S. Sample
output from this tool is provided later in this scope of work. The data answers questions such as ‘what
percent of attendees are from outside the local area?’ and ‘what is the average length of stay and the
demographics of the attendees?’
Task 5: Concerts and Events Market Analysis
Given that new concerts are a critical new event and impact item for the Project, Hunden will provide a
comprehensive analysis of the local and regional market opportunity for stadium concerts and events,
including, but not limited to concerts/entertainment, other sports, and family show uses. Hunden will
provide the Client with a strong grasp on the current forces shaping this type of facility use, including
trends for various types of event growth.
Industry Trends/Comparables. Hunden will provide an overview of industry trends impacting the
development and use of stadiums as entertainment and event venues. This includes an understanding of
many event types within the event industry itself, especially concerts using university stadiums.
Competitive Market Analysis. Hunden will assess the event market for the facilities competing for stadium-
style entertainment, sports and events in the regional marketplace and will use this information to assess
current supply and demand, size and quality. This analysis will include:
§ Entertainment facilities and the types of historical events that have played each, resident users,
and other data, as well as location, size, capacity, age, condition, ownership, management,
and critical issues, and
§ Event center/stadium facilities and their tenants, usage, market focus and historical
performance, as well as location, size, capacity, age, condition, ownership, management,
critical issues.
This task will provide an understanding of the competitive market that the Project finds itself in and the
opportunities and challenges associated with the current marketplace. Are there gaps in quality, supply of
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certain facility types, and overabundance of certain types of facilities? The goal of this task is to determine
the appropriate size supported by the market.
Demand Interviews. Hunden will conduct interviews with show promoters, event producers, and the
companies who route events in the area and will determine what shows and events are likely to come to
the rebuilt facility and under what conditions. What are the pros and cons of the market? What are the
needs of concerts, family shows, leagues, schools, and others?
Task 6: Existing Restaurant Districts Impacts Analysis
Hunden will conduct an analysis of the restaurant districts on Howard Street, Main Street, Dempster Street,
Central Street and downtown Evanston as a whole to determine the impacts that the reconstructed Field
will have on restaurants and downtown businesses. In order to accomplish this, Hunden will utilize
geofencing/cell phone tracking data technology to see how the existing restaurants are currently impacted
by visitation and traffic increase on game days.
Task 7: Traffic, Transit and Parking Analysis
Hunden will provide a high-level analysis of how the Rebuild will affect traffic and parking in the area
surrounding the stadium. Methods to be analyzed and profiled include visitors by car, CTA/Metra use, and
others. Also, focused attention will be given to parking on game days vs parking needed for concerts and
other events. Hunden will assess the viability of a shuttle system from downtown Evanston to the stadium
for concert events. This will be a high-level perspective analysis, not a detailed traffic/transit feasibility or
impact study.
Consumer Preferences/Transportation Behavior. Hunden will conduct consumer behavior research, based
on existing large events utilizing geofencing research technology, to make informed assumptions about
what can be expected from attendee traffic and transit methods due to additional evening concerts.
Task 8: Case Studies and Lessons Learned
Hunden acknowledges that Ryan Field is uniquely located in a primarily single-family residential
neighborhood. While we understand that the location and situation that Evanston is in is unique, Hunden
will conduct an analysis of other university stadium renovations or rebuild projects to understand what has
occurred and lessons learned in similar situations, especially as it relates to new concerts and non-football
events/usage at university stadiums near residential development, and related impact.
Hunden will consider the following data points as available:
§ Location,
§ Size,
§ Components,
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§ Performance (as available),
§ Events and programming,
§ Others, as appropriate.
These will be profiled, and implications discussed. The results will provide the Client with lessons learned
and critical elements to success or failure.
Using geofencing research technology, Hunden will study customer origin and traffic analytics of similar
case studies to determine consumer behaviors and visitor origins. Our data dates back to 2017 (to present
day). Hunden will assess how busy similar/comparable stadiums are, compare them to the Project, and
determine primary trade areas, visitor origin, demographics and other datapoints. Below we have included
a small sampling of the type of data we collect and assess. These images were assembled as an example
of our data capabilities.
Visitor Origins by Distance from Site
Colors correspond to charts & maps
Est. Number
of Visits
Percent of
Total Visits
Est. Number
of Customers
Percent of
Total Customers
Avg. Visits
per Customer
Locals - Within 50 miles 236,200 58.4%137,100 65.3%1.72
Regional & Long Distance - 50-100 miles 26,700 6.6%15,700 7.5%1.70
Long Distance only - Over 100+ miles 141,300 35.0%57,000 27.2%2.48
Total Visits 404,200 100.0%209,800 100.0%1.93
Source: Placer.ai
St. Charles Convention Center
January 1, 2019 - December 31, 2019 (365 Days)
Total Visits Total Unique Customers
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Task 9: Demand and Financial Projections
Hunden will create a demand model for the proposed Field Rebuild (independent of the models
completed by/for the University), including a penetration analysis. This will then lead to assumptions that
will be used to determine the detailed financial projections for the Project. These will include major line-
item detail of revenues and expenses that influence impact. These results will be used as a basis for the
economic and fiscal impact analysis task, which will produce the return on investment for the public sector.
Task 10: Economic, Fiscal and Employment Impact Analysis
Hunden will conduct an economic, fiscal and employment impact analysis to determine the direct, indirect,
and induced impacts, including the tax revenues that are generated by the Project.
Based on the above analysis, a projection of net new direct spending will be tabulated. New spending is
spending that is new to the community due to new residents, visitors to retail/restaurant, new employees
in offices and other spending impacts associated with the development. The model will consider net new
recaptured and induced spending only (versus gross spending) to ensure that substitution spending is
netted out of the impacts. Spending categories primarily include food/beverage, retail, transportation,
lodging and entertainment/other. The net new and recaptured spending is considered to be the Direct
Impact.
From the direct spending figures, further impact analyses will be completed.
§ Indirect Impacts are the supply of goods and services resulting from the initial direct spending.
For example, a new resident’s direct expenditure on retail causes the store to purchase goods
and other items from suppliers. The portion of these purchases that are within the local
economy is considered an indirect economic impact.
§ Induced Impacts embody the change in local spending due to the personal expenditures by
employees whose incomes are affected by direct and indirect spending. For example, a
waitress at a restaurant may have more personal income because of the new spending. The
amount of the increased income that the employee spends in the area is considered an
induced impact.
§ Fiscal Impacts represent the incremental tax revenue collected by the City due to the net new
economic activity related to a development. The fiscal impact represents the government’s
share of total economic benefit. There will be distinct tax impacts for each governmental
entity. Fiscal impacts provide an offset to the potential public expenditures required to induce
the development of the Project. Hunden will identify the taxes affected and conduct an
analysis of the impact on these accounts and governmental units.
§ Employment Impacts include the incremental employment provided not only onsite, but due
to the spending associated with the Project. For example, the direct, indirect, and induced
impacts generate spending, support new and ongoing businesses, and ultimately result in
ongoing employment for citizens. Hunden will show the number of ongoing jobs supported
by the project and provide the resulting income and income taxes generated.
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§ Property Value Impacts will be analyzed at a high level to consider the potential impacts that
the proposed Ryan Field rebuild will have on property values, and therefore property taxes,
near the stadium. As available, Hunden will seek examples of where stadiums have impacted
nearby residential values elsewhere and summarize implications, as relevant, to the situation
in Evanston.
§ Neighborhood Direct Impacts include addressing the major neighborhood concerns
identified by the City related to the Rebuild. Hunden will not report on impacts related to
noise levels, in-depth traffic impacts, street and infrastructure deterioration, etc.
Hunden will break down the impact models by the following phases of the project:
§ Demolition and Construction
o City of Evanston Permit Fees
o Community Jobs – temporary and permanent
o Direct Impact
o Indirect and Induced Impacts
o Neighborhood Direct Impact as mutually defined between City and Hunden
§ New Stadium and Enhanced Fan Experience for Home Football Games
o Economic Impact of New Stadium vs Current Facility
o City of Evanston Tax Revenues (with and without proposed liquor code amendment)
o Community Direct Impact (restaurants, hotels, retail)
o Indirect and Induced Impacts
o Jobs – temporary and permanent
o Neighborhood Direct Impact as mutually defined between City and Hunden
§ Concerts – Over and Above Impacts from Football Games in New Stadium
o City of Evanston Tax Revenues (with and without proposed liquor code amendment)
o Community Direct Impact (restaurants, hotels, retail)
o Indirect and Induced Impacts
o Jobs – temporary and permanent
o Neighborhood Direct Impact as mutually defined between City and Hunden
Hunden uses one of the industry’s most relied upon multiplier models, IMPLAN. This input-output model
estimates the indirect and induced impacts, as well as employment impacts, based on the local economy.
An input-output model generally describes the commodities and income that normally flow through the
various sectors of the economy. The indirect and induced expenditure, payroll and employment result
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from the estimated changes in the flow of income and goods caused by the projected direct impacts. The
model data are available by various jurisdictional levels, including counties.
Task 11: Implications
Hunden will provide a summary of implications for the Ryan Field redevelopment project based on the
analysis and impact modeling described herein. Hunden will address key questions as posed by the City
of Evanston and the City’s key stakeholders, including:
§ What will the benefits be from the demolition/construction of the stadium facility itself (i.e.,
jobs created, etc.)?
§ What will the benefits be from the anticipated increased attendance at home football games
due to “enhanced fan experience” in the new stadium (i.e., tax revenues, jobs created, etc.)?
§ What will the benefits be from the proposed addition of concert events on non-game days
(i.e., tax revenues, jobs created, etc.)?
§ What will the impact of the Project be on the Central Street businesses, as well as downtown
Evanston and other restaurant districts in the city?
Optional Task 12 (Billed Hourly): Negotiations and Ongoing Services
Hunden can provide the Client with ongoing services, support and advice during the negotiation stage of
the Project between the City of Evanston and Northwestern University. Hunden can join meetings and
discussions as requested by the Client to advise the City through negotiations.
Support will be provided based on lessons learned from other negotiations/case studies, industry data
points, and financial models produced throughout the previous tasks. Hunden is not a municipal advisory
firm and will not provide bond/debt-related municipal services, but will work with the Client’s municipal
financial advisor on any related tasks.
Deliverables and Timing
Kickoff Organizing Call – Once the administrative engagement paperwork process is complete, Hunden
will schedule an initial kickoff organizing call/Zoom with the Client team for introductions and to schedule
the in-person site visit, tours and meetings. Hunden will send a kickoff memo outlining requests for data,
scheduling arrangements, etc.
Draft Analysis – Approximately 10 weeks after the in-person kickoff and due diligence meeting, Hunden
will complete all elements of the scope of work, Tasks 1-11, and compile the results into a PowerPoint-
style draft analysis of its findings and implications, which will be presented to the Client electronically for
review and comment.
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Final Analysis – After receiving comments from the Client on the draft analysis, Hunden will issue its final
analysis.
Cost Proposal
Hunden proposes to complete Tasks 1-10 in the scope of work for a lump-sum fee of $98,000, inclusive
of all research expenses.
Hunden will bill the Client according to the following payment schedule, broken out by deliverable
milestones:
§Kickoff to Initiate Work:$28,000
§Delivery of Draft Analysis $50,000
§Delivery of Final Analysis $20,000
Hunden proposes to complete the services identified in Task 12 on an hourly basis and will bill the Client
according to the following hourly rates:
§Rob Hunden, CEO:$450
§Shawn Gustafson, Project Manager:$325
§Eric Hunden, Research Director:$300
§Senior Analysts:$250
§Analysts:$200
§Admin:$150
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FIRM
INTRODUCTION
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www.hunden.com • 213 W Institute Place, Suite 707 Chicago, IL 60610 • 312.643.2500
Hunden Strategic Partners is a full-service global real estate development advisory practice,
providing public and private sector clients with confidence and results so they can understand the truth
about project viability and impact. Hunden specializes in the intersection of tourism development, economic
development, and destination real estate development. Hunden has a passion for data-driven analytics and
recommendations that lead to sound and actionable strategies for development success. We cannot and will
not take a cookie-cutter approach.
Since our incorporation in 2006, Hunden Strategic Partners has provided all of the above services for hundreds
of client projects worldwide for public, non-profit and private sectors. Hunden has been advising on all manner
of unique and complex convention center and hotel studies for nearly 30 years. We focus on transformative
projects that synergize with their surrounding neighborhoods and assets.
Areas of Expertise:
Arenas & Stadiums
Convention & Conference Centers
Multipurpose Event Centers
Hotels (Boutique, Resort, HQ)
Mixed-Use Districts
Youth Sports Complexes
Fairgrounds & Expo Centers
Entertainment & Destination Districts
Arts & Cultural Facilities
Retail, Restaurant, Office, Residential
Unique Attractions
Destination Real Estate Development Advisory Practice
CHICAGO SAN DIEGOMINNEAPOLIS
Services:
Economic, Fiscal & Employment Impact Analysis
Market Demand
Financial Feasibility
(Cost/Benefit);
Placemaking Feasibility
Project Implementation Services
Community & Stakeholder Engagement
Public Incentive Analysis
Policy/Legislation Consulting
Solicitation & Selection services for Management,
Operations, & Development
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Rob Hunden
President & CEO
Chicago, Illinois
Hunden is a leading industry expert on the analytics
& determining the economic impact of major/minor
league stadiums, arenas and destination districts.
Hunden and his firm offer extensive experience in the
economics of all manner of unique real estate projects,
including state-of-the-art stadiums, arenas and event
centers, mixed-use districts, hotels, indoor and outdoor
sports complexes, tourism projects, and entertainment
districts. Over the past 28 years, Mr. Hunden has
provided economic development, finance and planning
expertise and conducted roughly 1,000 feasibility and
economic impact studies, including for some of the most
notable projects in the U.S. He has had a hand in the
development of more than $20 billion in completed/
underway, transformative projects, including arenas,
convention centers, major convention hotels, compelling
boutique hotels, entertainment districts, theme parks
and major tourist attractions. Rob has written articles
on downtown developments and taught college-level
Destination Development courses. He has conducted
IEDC panel discussions and taught numerous professional
development courses for IEDC over the past 20 years.
Quick Facts:
25 Years of Industry Experience
Incorporated Hunden Strategic Partners in 2006
Indiana University Kelley Sch. of Business, BS Finance ‘94
Career Background
Hunden Strategic Partners, Chicago, 2006 - Present
Johnson Consulting, Chicago
Grubb & Ellis, Chicago
Landauer, Chicago
Indianapolis Bond Bank/Mayor’s Office, Indianapolis
Huckaby & Associates, Washington, D.C.
Experience with Stadiums, Arenas and Event Centers.
Mr. Hunden has a strong history of studying multipurpose
stadiums and arenas and their respective programming,
premium seating components, amenities, financials
and economic impacts, and surrounding destination
districts. Hunden presents the annual State of the
Industry for pro stadiums at the ALSD Design & Build
Conference and keeps a database of facilities for the
industry. Additionally, in just the past year, Hunden has
worked on NFL, NBA and NHL deals and districts, plus
numerous minor league stadium and districts.
Economic Impact Expertise Due to Mr. Hunden’s strong
background and experience in economic development and
finance, he has become an industry leader in determining
the economic impact of projects of all types.
Recognized Industry Leader Mr. Hunden’s career arc
includes both the public and private sectors, including
at the Indianapolis Bond Bank, managing placemaking
development projects for the Mayor’s Office in the mid-
90’s. Over the past 28 years, he has become an industry
expert, thought leader, frequent speaker, and author in
the economics of placemaking.
PROJECT TEAM
www.hunden.com 213 W Institute Place, Suite 707 Chicago, IL 60610 312.643.2500
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SIMILAR
EXPERIENCE
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KU 11th & Mississippi Stadium District Project Market &
Economic Impact Study
Lawrence, Kansas
Hunden Strategic Partners has been engaged to complete a market demand, financial feasibility, and economic impact
study for the renovation of David Booth Kansas Memorial Stadium in order to establish a year-round multi-purpose
event center, as well as develop an optimal mix of uses for a mixed-use development, primarily located at the corner of
11th and Mississippi on the University of Kansas campus.
The purpose of this study is to provide KU with a comprehensive assessment of the current and future year-round market
demand, opportunity, and impact of a combination of possible elements. Specific development components and
programming of the Project have yet to be solidified, though elements of the study will include:
§ Renovations to David Booth Kansas Memorial Stadium,
§ Integration of football operations as part of the multi-purpose event center,
§ Conference center,
§ Student housing,
§ Hotel,
§ Sports health/medicine institute,
§ Senior living,
§ Entertainment and event venue,
§ Instructional space,
§ Expanded food service opportunities, and
§ Other facilities proposed to support economic development and the University’s academic mission.
Client Contact: University of Kansas Time Period: 2022-present
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University of South Alabama Stadium Feasibility
Mobile, Alabama
HSP worked with the University of South Alabama to perform a feasibility study for an on-campus football
stadium. The University’s football team, the Jaguars, have played at Ladd-Peebles Stadium in Mobile, AL
since their inception in 2009. The University has made efforts to determine the size, scope, quality, impact,
establish the best site and functionality, and examine funding for developing a new football stadium. HSP
provided the University with a full analysis for the optimal football stadium, as well as analysis and
recommendations on other uses to include inside and outside the stadium in order to make the stadium a
center of campus activity and not a single-use facility.
The Ladd-Peebles Stadium, located approximately eight miles from the University of South Alabama in the
City of Mobile, is a 40,000-seat facility, which hosts football games, concerts, conferences, banquets and
special events. It is located in a less desirable part of town compared with an on-campus facility and is also
too large for the program’s current and future attendance. It is also physically obsolete. HSP profiled this
facility, as well as all local and regional competitive facilities, to determine the current and future opportunity.
HSP toured other similar facilities across to U.S. to understand the best practices in facility design and
programming. HSP also assessed the alumni, student and corporate support for funding options for the
recommended facility so as to match the physical program with the football program and financial capability
of the stakeholders.
Client: University of South Alabama Time Period: 2015 - 2016
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NFL Stadium & Mixed-Use District Study & Negotiation
Advisory Services
Chicago, Illinois
Hunden was retained by the Village of Arlington Heights to complete a third-party economic impact study related to the
proposed development of a new NFL Stadium and mixed-use district campus for the Chicago Bears. Hunden has been
retained to provide advisory services throughout the due-diligence and negotiations process to represent the best
interests of the Village. Hunden’s scope of work will include market performance and competitive data to create the
financial models/projections for the stadium and mixed-use district components, including restaurant, retail, residential,
office, entertainment, gaming, team headquarters, practice facility, youth sports complex, and others.
Hunden will review the Bears’ proposal and make recommendations related to the ideal mix of uses for the district
development surrounding the stadium. Hunden is also managing site and program verification conclusions, conceptual
design drawings to define the master plan, and overall Project scope. For each component recommended, Hunden will
conduct a demand, financial and fiscal impact model. Hunden will create line-item detail of revenue and expenses for
each component, resulting in net operating income that will support debt service and support tax projections.
Hunden’s economic, fiscal and employment impact analysis will determine the direct, indirect and induced impacts,
including the tax revenues that are generated by projected visitors to the project. Hunden will create impact models for
the Village, County and State levels. The project is ongoing.
Client: The Village of Arlington Heights Time Period: 2022-present
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NFL Washington Commanders Stadium & Mixed-Use
District Economic Impact Study & Negotiation Services
Northeastern U.S.
Hunden was retained by a municipal Client to complete a third-party economic impact study related the proposed
development of a new Major League Stadium in Northeast, U.S. The team was accepting competing bids from regional
sites to negotiate and build a new stadium and surrounding district for the Team and franchise. Hunden was retained to
provide advisory services throughout the negotiations and bid process to present the strongest proposal to the Team.
Hunden’s scope of work included market performance and competitive data to create the financial models/projections for
the mixed-use district components, including restaurant, retail, residential, office, entertainment, amphitheater, gaming,
team headquarters, practice facility, and youth sports complex.
Hunden is making recommendations related to the ideal mix of uses for the district development surrounding the stadium.
Hunden is also managing site and program verification conclusions, conceptual design drawings to define the master plan,
and overall Project scope. For each component recommended, Hunden conducted a demand, financial and fiscal impact
model. Hunden created line item detail of revenue and expenses for each component, resulting in net operating income
that will support debt service and support tax projections.
Hunden’s economic, fiscal and employment impact analysis is determining the direct, indirect and induced impacts,
including the tax revenues that are generated by projected visitors to the project. Hunden is creating impact models for
both the County and the State. The project is ongoing, and Hunden continues to lead advisory services and negotiations
amongst the public sector and the team.
Client: Private Client Time Period: 2021 – 2022
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NHL Arizona Coyotes Arena & Mixed-Use Entertainment
District Financial Feasibility Study
Tempe, Arizona
Hunden Strategic Partners is providing consulting services to evaluate a proposal for the development of a new mixed-
use sports and entertainment district anchored by the Arizona Coyote’s new NHL arena. A proposal was submitted to
the City of Tempe for this complex development, and Hunden worked on behalf of the public sector to evaluate the
proposed development plan, as well as the financial feasibility of all elements proposed. Hunden then conducted an
analysis of the anticipated economic impact, fiscal projections, and public health benefits.
The developer’s response to the City’s RFP detailed a two phase 3.4-million square foot development, estimated to cost
$1.9 billion. The proposed Project would be the new, long-term home to the NHL Arizona Coyotes. Surrounding the
anchor arena, a mixed-use development with components of retail, hospitality, office, and residential elements would be
built. The development will be completed in two phases, the first phase breaking ground by the third quarter of 2022.
The construction period for the arena is anticipated to cost an estimated $578 million and span two years, ending in
2024. The ancillary entertainment district is anticipated to be fully built out by 2027 with an estimated cost of $1.1 billion.
Upon completion, the Tempe Entertainment District (TED) will contain the 16,000-capacity NHL arena, 1,675
residential units, 313,000 square feet of retail and restaurant space, 320,000 square feet of class A office space and 500
hotel rooms.
At the conclusion of Hunden’s initial study, the City received a report that reviewed all documents in the developer’s
proposal, reviewed relevant national stadium project case studies, reviewed relevant Arizona Revised Statutes, analyzed
the economic impact and public benefit as provided, and summarized findings and possible solutions for elements that
made this project unsuccessful related to public benefits.
In summer of 2022, the Tempe City Council voted to move forward with negotiations based on Hunden’s study.
Client: City of Tempe Time Period: 2021 - 2022
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USL Stadium-Anchored Mixed-Use Redevelopment
Pawtucket, Rhode Island
Hunden performed a market and financial feasibility study, as well as an economic, fiscal, and employment
impact analysis related to TIF recapture, in connection with elements of a proposed mixed-use
redevelopment plan along the riverfront in Pawtucket.
The Client was interested in emphasizing and supplementing the growing interest in soccer in the Pawtucket
and Rhode Island Region. The project was proposed to have a new state-of-the-art, 11,000-seat USL stadium
as an anchor and home to the newest USL franchise. The stadium, in tandem with the other mix of elements
in the proposed project, was proposed to draw residents and visitors alike to downtown Pawtucket and
establish the area as a world-class tourism destination.
Other elements in the mixed-use riverfront development included an indoor flexible event space, 120-200
room hotel, retail, office, residential, and parking spaces.
Hunden analyzed United Soccer League and USL stadium industry trends, the USL stadium market potential
in Pawtucket and comparable market and stadium performance, as well as local and regional sports facility
supply and demand and tournament opportunity. The extensive market research on all of the proposed uses
led to implications for the client’s site plans and recommendations for any program changes.
Finally, Hunden conducted demand and financial projections and economic, fiscal, and employment impact
projections for the recommended mix of uses.
Client: Private Client Time Period: 2020
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Stadium & Convention Center Feasibility & Impact Study
San Diego, California
HSP worked with Conventional Wisdom Corporation to perform a multi-pronged public sector financial risk
analysis study related to the proposed San Diego Convention Center and Stadium Project initiated by the San
Diego Chargers NFL franchise. HSP looked at the likely market that the Project would penetrate for sports,
concerts, meetings, conferences and conventions, the experience of other similar facilities and cities, and the
ultimate impact that the Project would have on the City of San Diego.
HSP’s analysis showed that the proposed Project would have a major positive impact on the City of San Diego’s
hotel receipts and the overall local economy, due to the new, retained and expanded events that the proposed
facility would accommodate compared to the status quo.
The key findings of the study revealed that the Project would generate more than 200,000 San Diego hotel
room nights annually, would lead to major ADR increases, would lead to hundreds of new events and
thousands of attendees. The fiscal impact, like with many major league stadium deals, would not necessarily
generate the net new fiscal revenues to overcome the size of the public sector investment. However, the
alternative of this project was the loss of the team and the proposed event and convention facility, which is
ultimately what occurred after the public vote to fund the project failed to achieve the two-thirds majority
required.
Client: Conventional Wisdom Corporation Time Period: 2016
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Deer District - NBA Stadium Mixed-Use Entertainment
District
Milwaukee, Wisconsin
Hunden Strategic Partners completed a market demand and highest and best use analysis for the remining parcels
available for redevelopment in Milwaukee’s Deer District surrounding the Fiserv Forum stadium. Fiserv Forum, a
714,000-square foot sports and entertainment facility, is home to the NBA’s Milwaukee Bucks and Marquette Men’s
Basketball.
Hunden studied the following potential mix of uses for the six available parcels of land:
§ Office,
§ Live-work residential,
§ Entertainment,
§ Retail and restaurant,
§ Hotel, and
§ Outdoor market.
A master plan was completed for the Deer District in January 2019. Hunden’s analysis built off of the findings and
recommendations gathered during that process. Hunden presented the Client with market-driven recommendations for
the optimal mix of uses across the six parcels. Hunden also prepared detailed demand and financial projections for each
of the recommended uses. The team is moving forward with Hunden’s comprehensive mixed-use recommendations,
including eight different transformative uses.
Client Contact: CAA ICON & the Milwaukee Bucks Time Period: 2021 - 2022
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USL Stadium Mixed-Use District Economic Impact
Study, Including Hotel, Retail and Restaurant
Lexington, Kentucky
Hunden Strategic Partners worked for a private client to complete market, financial feasibility and economic
impact-related advisory services for a proposed USL stadium-anchored mixed-use district in Lexington. The
Lexington Center Corporation was soliciting bid from qualified developers to build a mixed-use project in the
heart of downtown known as the High Street Development Project. The proposed 17.5-acre site is located
across from the newly remodeled Central Bank Center and Rupp Arena.
Hunden conducted an in-depth analysis for the client to determine the market viability and economic
sustainability of the proposed project. First, Hunden gathered all assumptions and conceptual materials
created to-date during the discovery process. Hunden then gathered market research on the mix of amenities
and commercial uses proposed to surround the new USL stadium, including hotel, restaurant, retail etc., and
assessed how those uses would contribute to a TIF district financing model.
Hunden then prepared detailed financial, TIF, and economic impact models and worked through multiple
iterations to present various performance scenarios.
Client: Private Client Time Period: 2022
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University Entertainment District Market Study
Albuquerque, New Mexico
SC3 Development retained Hunden Strategic Partners to perform a planning, market and financial feasibility
study of a new development referred to as the University of New Mexico Athletic Entertainment District (UNM
District). The primary focus of the analysis was related to entertainment facilities and destination districts,
with secondary priority on supportive dining/club/taproom, retail, hotels and related elements. HSP also
completed a hotel development feasibility study for the site.
The University of New Mexico is a primary draw of the region, yet there is opportunity to create a more
compelling destination district via restaurant, bar, hotel and entertainment options. Such a project could
generate economic activity before, during and after games, as well as create a better overall environment for
these venues. Given that there are three major event venues surrounding a large development site, the
opportunity for synergy is real and proven in other markets. The existing facilities are the football stadium,
Wise Pies Arena (the Pit) and Isotopes Park for the minor league baseball team.
HSP analyzed the market, comparables, opportunities and gaps in the market, which then lead to
recommendations and financial projections for the projects.
Client: SC3 Development Time Period: 2015 - 2016
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Dallas New Texas Rangers Stadium Impact
Dallas, Texas
Hunden Strategic Partners (HSP) performed an economic, fiscal and employment impact analysis for two
specific projects within Dallas: the proposed expansion of the Kay Bailey Hutchison Convention Center and
the potential development of a new MLB park for the Texas Rangers in the Dallas city limits.
The Kay Bailey Hutchison Convention Center was proposed to be renovated and expanded to include a new
major ballroom, numerous new breakout meeting rooms and an overall renovation to elevate the aesthetic
and functional quality of the entire building.
The Texas Rangers Ballpark portion of the analysis examined the possible development of a new MLB park in
downtown Dallas. From the perspective of the ballpark proponents, recapturing local Dallas spending that
was currently going to Arlington was the goal, as well as the expected synergistic development and spending
that would occur around a new ballpark in Dallas.
HSP examined how the projects would impact the city in terms of new spending, taxes and employment. The
study also included a comparison of other MLB stadium deals and what level of support the public sector
would likely need to provide in order to lure the team to downtown and in a new stadium.
Client: City of Dallas Time Period: 2015
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Sacramento Kings Golden 1 Center Deal Terms Analysis
Sacramento, California
The Sacramento Kings were exploring the need for a new arena when it was housed in the 17,000-seat Sleep
Train Arena. Opened in 1988, the facility was considered outdated by modern arena standards and was often
named one of the worst professional facilities in the NBA. It sought to develop a new arena in downtown
Sacramento.
Hunden Strategic Partners was retained to provide a review of the terms related to the development of the
Entertainment Sports Center (ESC), with the NBA Sacramento Kings as the primary tenant. The goal of the
analysis was to minimize the public risk of investment in a new facility yet be fully cognizant of the realities of
the NBA and the viability of such arenas.
Utilizing its experience with NBA and other professional sports facilities, HSP conducted a review of the
development agreement terms in order to make recommendations to the City regarding risks, opportunities
and overall improvements to the deal. A deal point analysis with recommendations and comparisons to other
arena deals was provided.
Client: City of Sacramento Time Period: 2013
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RCA Dome & Indiana Convention Center Expansion
Indianapolis, Indiana
Mr. Hunden worked with the City of Indianapolis to develop a funding plan for the expansion of the RCA
Dome and Indiana Convention Center in 2001. The expansion would allow the Indianapolis Colts to remain
competitive with newer stadiums being built in other cities and would boost stadium revenue by adding club
seats, restaurants and expanding and renovating luxury suites. Demand for space at the adjacent convention
center had also outgrown the current facility, so an expansion to address this demand was sought.
The Indiana Legislature, along with local stakeholders would contribute $18 million to the RCA Dome project
to improve the facility. Various options were studied to finance the expansion, including an increase of auto
rental and hotel/motel taxes in the city.
A $50 million financing package was assembled for the convention center expansion that brought together
contributions from the public and private sectors. This consortium of stakeholders included the City of
Indianapolis, Indianapolis Convention and Visitors Association, the Capital Improvement Board and the Lilly
Endowment. In a unique funding structure, the Lilly Endowment provided a $1.5 million grant to fund a
hospitality industry academy for city residents, which in turn allowed for a $28.5 million grant to support the
expansion of the convention center.
As is often the case in professional sports, the need for a more modern stadium arose shortly after the
expansion was complete. The RCA Dome was replaced in 2009 by Lucas Oil Stadium and would be demolished
to make way for the subsequent expansion of the Indiana Convention Center, which opened in 2011.
Client: City of Indianapolis Time Period: 1997 - 1998
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T-Mobile Center Arena Public Sector Risk & Impact
Analysis
Kansas City, Missouri
Mr. Hunden completed two studies related to the Sprint Center (now T-Mobile Center) arena located in
downtown Kansas City, Missouri. Hunden has completed a number of studies in downtown Kansas City
related to sports, convention and entertainment district facilities, as well as hotels.
The first assignment was for the Kansas City Civic Council as it reviewed the proposed development
agreement between the City and AEG, the developer and manager of the facility. Hunden was requested to
review the deal points for the project and make suggestions for improving the public’s long-term position and
protect them from risk.
The second study was a study of the market, financial and economic impact of the arena on Kansas City since
it opened. Along with the Power & Light District and convention center expansion, the Sprint Center had a
major positive impact on downtown as well as the city as a whole. The number of events and attendees to
downtown activities increased markedly since the project opened. There was also an impact in the form of
new residents, businesses and other hotels, attractions and activities. The facility is one of few of its kind that
generates an operating profit.
Client: Multiple Time Period: 2004; 2009-2010
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Northlight Theatre Relocation, Market & Impact Analysis
Evanston, Illinois
Hunden Strategic Partners was approached by Northlight Theatre to conduct an economic, employment and
fiscal impact analysis for the Theatre’s current Skokie location and a proposed new location in Evanston,
Illinois. The company was exploring the option of moving to downtown Evanston in hopes to increase their
attendees and their overall success and expansion as a theatre.
The Northlight Theatre has been located in the North Shore Center for the Performing Arts in Skokie home
since 1997. Annually, it mounts more than 200 productions and has grown into one of the largest nonprofit
theatres in the Chicago area, with nearly 6,000 subscribers. Northlight Theatre’s performance space is a 318-
seat theatre with a three-quarter thrust stage.
HSP analyzed the company’s historical performance and the location of subscribers and single-ticket buyers
to understand how this would change in a new location. HSP also interviewed theater companies across the
U.S. that had made a similar move to learn lessons about performance and impact. Given that the new site is
much more urban and difficult to access for suburbanites, yet much easier for those in Chicago and the North
Shore due to multiple train lines (CTA and Metra), the audience would adjust in many ways. HSP estimated
the future demand and financial performance of the company in each location, then conducted an economic,
fiscal and employment impact analysis to determine the direct, indirect and induced impacts, including the
tax revenues generated by the company in each location.
In 2019, HSP conducted an update to the original impact study as the theatre prepared to enter into Phase
One of the Evanston relocation development.
Client: Northlight Theatre Time Period: 2015, 2019
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Chicago Navy Pier Restaurant, Retail & Hotel Expansion;
Developer & Operator Solicitation Process
Chicago, Illinois
HSP conducted numerous studies and processes for Navy Pier, Inc. related to its renovation and expansion,
including deal development and developer/operator selection for a major new Curio hotel onsite. HSP
analyzed the expansion plan, conducted public sector risk analysis, and projected the future results of all
revenue streams, which include:
§ Tour Boats
§ Restaurants, Retail, Kiosks and Carts, Attractions & Pier Park Rides
§ Advertising & Sponsorships
§ Festival Convention Hall Events, Ballroom Food & Beverage
§ Special Events & Entertainment; Nightlife District
§ New Boutique Hotel
In addition to the market feasibility and financial projections, HSP projected the new tax impacts of the
project on city, county and state. HSP also conducted the hotel developer and operator selection process. This
process included creation of the hotel developer RFQ/P documents and management and promotion of the
solicitation process. HSP also conducted interviews with the shortlisted firms, conducted evaluations and
rankings, and negotiations with the top-ranked firm. The resulting project was financed, built, and opened as
the Sable Hotel at Navy Pier in late 2020. The food and beverage operations of both the hotel and Navy Pier
are massive and critical to the success of the projects. The rooftop deck associated with the hotel is among the
largest in the world.
Client: Navy Pier, Inc. Time Period: 2013 - 2017
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Chicago Mixed-Use Innovation District Economic Impact
Analysis
Chicago, Illinois
Hunden Strategic Partners was engaged by a private developer to provide an economic impact analysis of a
proposed 62-acre mixed-use innovation district development on the south side of Chicago. Hunden provided
full market analytics for how each component of the project would perform in the southside Chicago sub-
market.
The proposed Project components included:
§ Riverfront and Public Green Space,
§ New Infrastructure, Including a new
Red Line CTA Station and
Waterfront Access,
§ Commercial/Office Space,
§ Flagship Technology Research and
Innovation Center,
§ Residential Units and Affordable
Housing,
§ Retail, and
§ Restaurants.
Hunden examined each market type and provided a comprehensive economic, fiscal and employment analysis
with full projections and financial modeling, including the identification of incentives and applicable tax
credits. The Project is currently proceeding towards development.
Client: Private Developer Time Period: 2018
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Southside Lakefront Mixed-Use Development Market &
Viability Analysis
Chicago, Illinois
Hunden Strategic Partners was retained by a private client to provide a third-party market analysis for the
development of 48.6 acres of lakefront property in Chicago, Illinois. The $3.8 billion redevelopment plan
was proposed to include the following elements:
§ Innovation center comprised of 500,000-square feet of retail, life sciences, and office space,
§ Mixed-income senior housing and townhomes,
§ Park and public plaza space, and
§ Reuse of current buildings on-site.
The purpose of the study was to provide an objective, third-party market analysis that outlined the market
realities and viability of the uses proposed for the first phase of development. The Client was then free to use
the deliverable findings to attract investors, as well as to gain public approval by showing positive impact on
the local economy and neighborhoods.
In 2022, Hunden completed additional research and analysis to assist the Client with City and County
development incentive application requirements.
Client: Private Client Time Period: 2021; 2022
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Chicago Riverwalk Studies, Funding & Impact Modeling
Chicago, Illinois
The City of Chicago expanded the Chicago Riverwalk as part of the larger Wacker Drive Reconstruction
Project. The extension is located at a six-block section of Lower Wacker Drive along the southern branch of
the Chicago River, running from State Street to Lake Street. The completed project provides a continuous
recreational experience from Lake Street to Navy Pier. HSP completed two analyses, including a full market
and financial feasibility study (including public sector risk analysis) as well as the plan of finance. In addition,
HSP provided key components and submitted the application for the $98.7 million TIFIA loan. As part of its
work, HSP created the operating and financial model for the project and assisted the City of Chicago in its
successful application for U.S. Department of Transportation TIFIA funds. The revenue streams included:
§ Tour Boat Fees
§ Leased Space Retail/Restaurant Rental Income
§ Boat Docking Revenue
§ Outdoor Advertising & Sponsorship Income
§ Motor Fuel Tax Revenue
Comparable case studies were analyzed, and recommendations were made to improve the project and make it
more viable for long-term commercial success, including the addition of more restaurants, kiosks and retail
opportunities. HSP also completed an economic, fiscal & employment impact analysis.
The Riverwalk is outperforming expectations for visitors and commercial success and has opened up an entirely
new water-oriented tourism and local entertainment district for locals and visitors alike.
Client: City of Chicago Time Period: 2012 - 2015
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U.S. Cellular Field District Master Plan & Financial
Feasibility: Hotel, Residential, Retail & Event Facilities
Chicago, Illinois
HSP has been engaged on multiple occasions by the Illinois Sports Facilities, owner of U.S. Cellular Field. In
2006 and 2007, HSP was engaged on a master planning project analyzing the market and financial realities
associated with a major, long-term redevelopment surrounding U.S. Cellular Field. While the likelihood of
developing the project was unclear, the analysis considered market conditions and analyzed a mix of uses that
included:
§ A 225-room hotel and conference facilities
§ 1,400 residential units
§ 300,000 square feet of retail and restaurant space
§ 5,000 parking spaces
HSP developed the market and incentive analysis for components of the project, made recommendations for
the master plan and projected the demand and financial performance for each piece of the development. HSP
has been engaged on several occasions to complete an economic, fiscal and employment impact analysis for a
development adjacent to the stadium that will include retail, restaurant and other elements, as well as the
impact of hosting non-baseball events, such as concerts.
Client: Illinois Sports Facilities Authority Time Period: 2006-2008
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HOST. STAY. PLAY.HUNDEN STRATEGIC PARTNERS
www.hunden.com 213 W Institute Place, Suite 707 Chicago, IL 60610 312.643.2500
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Mr. Luke Stowe
City Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
AECOM
303 East Wacker Drive
Chicago, IL 60601
aecom.com
December 23, 2022
Re: Proposal to Provide Economic and Fiscal Impact Analyses related to the new Ryan Field
Dear Mr. Stowe:
AECOM has prepared the following scope and fee proposal to assist the City of Evanston in assessing the
potential economic and fiscal impacts that could be generated by development of a new Ryan Field on the
City of Evanston. The analysis will provide the City with an understanding of the potential revenues and
other impacts to assist the City in making policy decisions regarding approvals for the proposed stadium.
Proposed Scope of Work
1. Engagement with Northwestern and other Stakeholders – we will meet with representatives of
Northwestern to understand the overall vision for the project, potential operational changes with the
new stadium relative to the existing facility, plans for operating the stadium and other background
information. In addition, we will meet with City staff and other stakeholders to understand the goals,
desires and concerns from each perspective. This understanding will set the foundation for the
analysis going forward.
2. Economic and Fiscal Impact Analysis – AECOM will review any existing market studies related to
Ryan Field, including the Market and Financial Analysis conducted by CSL and the Economic Impact
analysis conducted by Tripp Umbach. A key component of the analysis will focus on understanding
the underlying assumptions utilized in developing the financial model and economic impact
projections. AECOM will develop a set of independent recommendations on these assumptions
based on our review as well as additional information we will gather to support these
recommendations. Key steps to be taken by AECOM in this step will include:
a. Review CSL and Tripp Umbach reports and underlying assumptions related to attendance, ticket
pricing, event utilization, patron spending inside and outside the stadium, premium seating and
other key pieces of information
b. Identify recent collegiate football stadium developments to be used as benchmarks to support
any recommendations on key assumptions
c. Review cost estimates for the proposed stadium and meet with City personnel to determine
estimated permitting and other construction related revenues
d. Develop independent assumptions for events, ticket pricing, in-stadium and out-of-stadium
spending, premium seating
e. Prepare an economic and fiscal impact model that will summarize the estimated tax revenues
generated by the operations of the new stadium, both inside and outside the facility, including:
i. Home rule sales tax,
ii. amusement tax,
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iii. athletic contests and exhibitions tax,
iv. athletic contests and exhibitions attendance tax,
v. parking lot and garage operations tax,
vi. hotel-motel and vacation rental tax,
vii. liquor consumption tax,
viii. other taxes or fees as identified throughout this process
3. Deliverables – AECOM will summarize the key findings from this analysis in a PowerPoint or similar
format to be presented to the City and other stakeholders. The deliverable will include:
a. Summary of AECOM’s review of materials provided by the City, Northwestern and other
stakeholders
b. Summary of the fiscal impacts accruing to the City and other public entities
Key Assumptions
1. Existing reports, plans, cost estimates and analyses prepared by the City, Northwestern and other
stakeholders will be made available to AECOM, including underlying assumptions used to generate
the analyses
2. Projected stadium operating assumptions will be provided to AECOM to inform the analysis
3. It is assumed that the majority of AECOM’s effort will be conducted remotely. However, if in-person
presentations or attendance are requested by the City, direct expenses related to travel will be
charged to the City as incurred.
Fee Proposal
Based on the scope of services outlined herein, we propose a professional fee totaling $39,900. Any
expenses incurred in relation to the completion of this engagement will be billed on an as-incurred basis in
addition to these professional fees.
If you have any questions or concerns about this proposal, please reach out to me to clarify. We look
forward to continuing our relationship with the City on this engagement.
Yours sincerely,
Chris Brewer
Brian Parker
Vice President, Economics Principal/National Director of Sports Economics
AECOM AECOM
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Standard Proposal Addendum
AECOM will devote the level of effort consistent with (i) the level of diligence ordinarily exercised by
competent professionals practicing in the area under the same or similar circumstances, and (ii)
consistent with the time and budget available for the Services to develop the Deliverables. The
Deliverables will be based on estimates, assumptions, information developed by AECOM from its
independent research effort, general knowledge of the industry, and information provided by and
consultations with Client and Client's representatives. No responsibility is assumed for inaccuracies in
data provided by the Client, the Client's representatives, or any third-party data source used in preparing
or presenting the Deliverables. AECOM assumes no duty to update the information contained in the
Deliverables unless such additional services are separately retained pursuant to a written agreement
signed by AECOM and Client.
AECOM’s findings represent its professional judgment. Neither AECOM nor its parent corporations, nor
their respective affiliates or subsidiaries (“AECOM Entities”) make any warranty or guarantee, expressed
or implied, with respect to any information or methods contained in or used to produce the Deliverables.
The Deliverables shall not be used in conjunction with any public or private offering of securities, debt,
equity, or other similar purpose where it may be relied upon to any degree by any person other than the
Client. The Deliverables shall not be used for purposes other than those for which they were prepared or
for which prior written consent has been obtained from AECOM.
Possession of the Deliverables does not carry with it any right of publication or the right to use the name
of "AECOM" in any manner without the prior express written consent of AECOM. No party may reference
AECOM with regard to any abstract, excerpt or summarization of the Deliverables without the prior written
consent of AECOM. AECOM has served solely in the capacity of consultant and has not rendered any
expert opinions in connection with the subject matter hereof. Any changes made to the Deliverables, or
any use of the Deliverables not specifically identified in the Agreement between the Client and AECOM or
otherwise expressly approved in writing by AECOM, shall be at the sole risk of the party making such
changes or use.
The Deliverables will be prepared solely for the use by the Client. No third party may rely on the
Deliverables unless expressly authorized by AECOM in writing (including, without limitation, in the form of
a formal reliance letter). Any third party expressly authorized by AECOM in writing to rely on the
Deliverables may do so only on the Deliverable in its entirety and not on any abstract, excerpt or
summary. Entitlement to rely upon the Deliverables is conditioned upon the entitled party accepting full
responsibility for such use, strict compliance with this Agreement and not holding AECOM liable in any
way for any impacts on the forecasts or the earnings resulting from changes in "external" factors such as
changes in government policy, in the pricing of commodities and materials, changes in market conditions,
price levels generally, competitive alternatives to the project, the behavior of consumers or competitors
and changes in the Client’s policies affecting the operation of their projects.
The Deliverables may include “forward-looking statements.” These statements relate to AECOM’s
expectations, beliefs, intentions or strategies regarding the future. These statements may be identified by
the use of words like “anticipate,” “believe,” “estimate,” “expect,” “intend,” “may,” “plan,” “project,” “will,”
“should,” “seek,” and similar expressions. The forward-looking statements reflect AECOM views and
assumptions with respect to future events as of the date of the Deliverables and are subject to future
economic conditions, and other risks and uncertainties. Actual and future results and trends could differ
materially from those set forth in such statements due to various factors, including, without limitation,
those discussed in the Deliverables. These factors are beyond our ability to control or predict.
Accordingly, AECOM makes no warranty or representation that any of the projected values or results
contained in the Deliverables will actually occur or be achieved. The Deliverables will be qualified in their
entirety by, and should be considered in light of, these limitations, conditions and considerations.
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Zalmezak, Economic Development Manager
CC: Dave Stoneback, Deputy City Manager Tammi Nuñez, Purchasing
Manager
Subject: Approval of Contract Award to Wreckcon Specs, LLC for Property
Demolition Services
Date: February 13, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Wreckcon Specs LLC (2115 Wesley Avenue, Evanston, IL 60201) in the amount of $207,000
for Demolition or Deconstruction Services of the Emerson/Jackson Site (Bid No. 22-63)
Funding Source:
West Evanston Tax Increment Financing (TIF) 335.99.5870.65515 (Other Improvements). The
subject property is within the Five-Fifths TIF. Staff recommends porting funds from the West
Evanston TIF to the Five-Fifths TIF. Staff recommends porting the funds back to the West
Evanston TIF when the increment is collected into the Five-Fifths TIF in 2023.
CARP:
N/A
Council Action:
For Action
Summary:
The Administration and Public Works Committee on January 23, 2023, voted to table this
matter to February 13, 2023, in order to give staff an opportunity to work with Evanston
Rebuilding Exchange to formulate a plan to deconstruct the barn on the property and to request
Wreckcon to adjust their contract accordingly.
Wreckcon has agreed to reduce the cost of the demolition contract to $207,000 (a reduction of
$6,500) and focused on the seven primary residential structures fronting Emerson and Jackson
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and their garages. Wreckcon is subject to the city's demolition ordinance and will provide dust
mitigation and rodent abatement (prior to and during demolition).
Evanston Rebuilding Exchange will voluntarily deconstruct the accessory building, "the barn,"
at the rear of 1419 Emerson. Wreckcon will remove the foundation after "the barn" is
deconstructed.
Background
Staff issued Request for Proposal (RFP) 22-63 on November 3, 2022, seeking proposals from
experienced firms for demolition or deconstruction services. The proposal process yielded six
responses prior to the November 15, 2022, closing date:
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*Wreckcon's contract will be reduced to $207,000, reflecting the Rebuilding Exchange deconstruction of the "barn" structure at the rear of the
residential property on Emerson.
The following staff reviewed proposals:
• Paul Zalmezak, Economic Development Manager
• Neal Reeves, Economic Development Specialist
• John Gonzales, Purchasing Specialist
The table below reflects the scoring of each of the firms based on their proposals:
Staff recommends Wreckcon Specs. LLC, for the following reasons:
• their RFP response was complete
• the response includes material recycling
• the proposed pricing is within 10% of the lowest bid
• minority-owned and Evanston-based Enterprise (EBE)
Wreckcon Specs is based at 2115 Wesley Ave in Evanston and is a registered Evanston-based
Enterprise. The owner, John Gipson, resides in Evanston. Mr. Gipson has experience with
Evanston demolition projects, including the salt dome, Emerson Square industrial building ,
Robinson Rental bus terminal building, and Robert Crown.
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Attachments:
RFP 2263 Request for Demolition
Wreckon pricing
Wreckon Emerson and Jackson RFP Response
MWEBE Memo RFP 22-63 Demolition or Deconstruction final_revised
Demolition Checklist & Sign Off Sheet
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1
Revised 10-20 (09-17)
CITY OF EVANSTON
REQUEST FOR PROPOSAL
NUMBER: 22-63
For
Request for Demolition or Deconstruction
Services of the Emerson/Jackson Site
November 3, 2022
PROPOSAL DEADLINE: 2:00 P.M., November 15, 2022
ELECTRONIC BID SUBMITTAL:
Bid responses will only be accepted electronically
via E-bidding through DemandStar (WWW.DEMANDSTAR.COM)
It is highly recommended that new DemandStar users complete the account setup
process prior to project due date/time.
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Revised 10-20 (09-17)
TABLE OF CONTENTS
Notice to Proposers ................................................................................................. 3
1.0 Introduction ...................................................................................................... 4
2.0 Scope of Services ........................................................................................... 4
3.0 Insurance ......................................................................................................... 6
4.0 Submittal Requirements (Please see Attachments) ...................................... 7
5.0 Additional Submittal Requirements ................................................................. 8
6.0 M/W/EBE Goals .............................................................................................. 8
7.0 Evaluation Criteria ........................................................................................... 8
8.0 Selection Process ............................................................................................ 8
9.0 Proposed Schedule ......................................................................................... 9
10.0 Questions Regarding RFP ............................................................................... 9
11.0 General Terms and Conditions ........................................................................ 9
RETURN ALL EXHIBITS WITH RFP
Exhibit A – Disclosure of Ownership Interests ........................................................... 15
Exhibit B – Additional Information Sheet ................................................................... 18
Exhibit C – Conflict of Interest Form .......................................................................... 19
Exhibit D – Acknowledgement of Understanding....................................................... 20
Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification ............................... 21
Exhibit F – City of Evanston M/W/EBE Policy ....................................................... 22
Exhibit G – M/W/EBE Participation Compliance Form ......................................... 23
Exhibit H – M/W/EBE Participation Waiver Request ............................................. 24
Exhibit I – M/W/EBE Assistance Organizations......................................................... 25
Exhibit J – Professional Services Agreement Acknowledgement .............................. 26
Exhibit J – Professional Services Agreement ............................................................ 27
Exhibit K – Bond Submittal Label .......................................................................... 40
E-BIDDING ATTACHMENTS
Emerson and Jackson Addresses and Parcel Numbers
DemandStar- E-bidding Instructions
DemandStar- How to Register
DemandStar- FAQ
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Revised 10-20 (09-17)
CITY OF EVANSTON
NOTICE TO PROPOSERS
Proposals will be received by the Purchasing Office until 2:00 P.M. local time on November
15, 2022. Effective immediately, the City of Evanston will no longer accept hard copy paper
submittals for any solicitation. Responses will only be accepted electronically via E -bidding
through DemandStar (www.demandstar.com). Although registration is required, vendors can
download solicitations and upload responses for free. Proposals shall cover the following:
Request for Demolition or Deconstruction Services of the Emerson/Jackson Site
RFP Number: 22-63
The City of Evanston’s Economic Development Department is seeking proposals from
experienced firms for: Demolition or Deconstruction Services.
The above item shall conform to the RFP on file in the Purchasing Office. Parties interested
in submitting a proposal should contact the Purchasing Office to receive a copy of the RFP
or see the City’s website at: www.cityofevanston.org/business/bids-proposals/ or
Demandstar at: www.demandstar.com.
The City (the City of Evanston) in accordance with the laws of the State of Illinois, hereby
notifies all firms that it will affirmatively ensure that the contract(s) entered into pursuant to this
notice will be awarded to the successful firm without discrimination on the grounds of race,
color, religion, sex, age, sexual orientation marital status, disability, familial status or national
origin. The State of Illinois requires under Public Works contracts that the general rate of
wages in this locality be paid for each craft or type of worker hereunder. This requirement is in
accordance with The Prevailing Wage Act (820 ILCS 130) as amended. The City of Evanston
reserves the right to reject any or all submittals or to accept the submittal(s) deemed most
advantageous to the City.
The Evanston City Council also reserves the right to award the contract to an Evanston firm if
that firm’s bid is within 5% of the low bid.
Each Proposer shall be required to submit with his/her proposal a Disclosure of Ownership
Interest Statement Form in accordance with Section 1-18-1 et seq. of the City Code. Failure to
submit such information may result in the disqualification of such proposal.
John Gonzalez
Purchasing Specialist
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CITY OF EVANSTON
Request for Proposal
1.0 INTRODUCTION
The City is seeking proposals for demolition or deconstruction services of seven(7)
residential properties at the corner of Jackson and Emerson Street.
The City of Evanston is requesting proposals for furnishing all labor, materials and
equipment to enter into a contract for the demolition or deconstruction of residential
structures as designated by the City as the Emerson/Jackson site.
The principle distinction between deconstruction and demolition is deconstruction’s
goal of diverting as much material as possible from landfills. Deconstruction may
involve both reuse and recycling. Saving natural resources and energy, minimizing
site disturbance and dust, and reducing landfill waste are the environmental
benefits that the City of Evanston CARP go als. Preference will be given to
deconstruction proposals that include Evanston based demolition subcontractors
for portions of deconstruction projects that require traditional demolition methods.
The contract term desired is for a period of December 15, 2022 to March 31, 2023.
Contact with City personnel in connection with this RFP shall not be made other
than as specified in this RFP. Unauthorized contact of any City personnel may be
cause for rejection of a proposal.
Prior to the submittal of a proposal, Proposers are advised to carefully examine
the contract documents
project scope and work tasks to be accomplished
specifications
submittal requirements
insurance requirements and required documentation
Proposers are advised to become thoroughly familiar with all conditions,
instructions and specifications governing this RFP. Proposals shall be made in
accordance with these instructions. Proposals shall be submitted on the forms
provided by the City
The City will not be liable in any way for any costs incurred by respondents in
replying to this Request for Proposal.
2.0 SCOPE OF SERVICES
Perform all work to complete the demolition and/or deconstruction of the proposed
properties.
Summary of Work for Demolition Services
1. Dismantle, remove, and dispose of all existing manmade structures and
foundations.
2. Complete structural dismantlement. Including foundations.
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3. Remove all materials from project site
4. Dismantle, remove, and dispose of all debris.
5. Leave site to be broom clean and leveled.
6. Backfill voids with reusable materials onsite(if necessary)
7. Obtain all permits, fees, and procurement not included.
8. Provide all necessary insurance to perform demolition service
9. Provide electricity to the project
10. Contractor shall provide all equipment necessary to complete the work. The
City assumes no liability for any equipment owned or leased by the contractor
Summary of Work for Deconstruction Services
1. Obtain permits and inspections required for deconstruction.
2. De-construct permitted structures.
3. Remove any permitted site improvements adjacent to structures.
4. Remove any curbs, streets, parking areas permitted in project.
5. Remove all foundations and/or footings to a depth 2' below finish grade.
6. Remove existing utilities from structure to property line.
7. Remove any services (electric, phone, cable) from structure.
8. Provide, install, and maintain any required tree protection for trees to remain.
Remove any other permitted vegetation.
9. Remove any remaining on grade concrete or asphalt not previously covered.
10. Remove any on grade site improvements not previously covered.
11. Any remaining permitted clearing, grubbing, required for seeding.
12. Provide, install, and maintain any required erosion control for length of project.
13. Removal of any and all debris from site per waste management goals.
14. Provide and maintain any required barricading for site security for length of
project.
15. The Contractor is responsible for determining local landfill policies prior to
conducting a wet demolition to ensure a landfill is available which will accept the
debris as construction debris. Proper disposal of all construction debris,
including asbestos- containing material shall be the responsibility of the
Contractor.
16. Comply with all applicable OSHA requirements.
17. Contractor shall dispose of all materials in a safe and efficient manner in
accordance with all local, state, and federal regulations. Contractor is
responsible for securing any required permits for demolition. All necessary
precautions are to be taken and are the responsibility of the Contractor.
18. All materials removed from the building or portions of building must be removed
from the site daily wherever possible. When any part of the structure must be
left standing or any debris remains on the property at the conclusion of the
workday, the contractor must secure the area to minimize hazards.
19. Contractor shall fill all holes or cavities with clean fill sand, so as to leave the
premises in a clean, safe and sanitary condition. All disturbed areas must be
raked free of debris and leveled to provide a uniform grade throughout.
20. The Contractor shall provide any/all equipment necessary to complete the work.
The City assumes no liability for any equipment owned or leased by the
contractor
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21. Contractor shall take all necessary precautions to avoid harming any existing
vegetation. Contractor is responsible for adhering to city tree removal
ordinances. Failure to comply with this requirement shall result in a fine.
22. The contractor shall cap or abandon all on-site utilities. Should water or
electricity be necessary to accomplish the demolition work, the Contractor must
secure it from an outside source, i.e. water truck, fire hydrant, local utility
agency, generator or temporary pole. The Contractor must obtain approval and
permits from respective agencies and/or utility providers. All costs incurred are
the responsibility of the Contractor.
23. The responsibility for installation and maintenance of adequate traffic control
devices, warning devices and barrier for the protection of the traveling public
and workers, as well as safeguard the work area in general rest with the
Contractor.
24. Contractor is responsible for the Asbestos Survey and Report. Contractor is
responsible for the Asbestos abatement and removal.
25. Call for and pass final inspection from Building Department before proceeding to
next site
3.0 INSURANCE
Consultant shall carry and maintain at its own cost with such companies as are
reasonably acceptable to City all necessary liability insurance (which shall include
as a minimum the requirements set forth below) during the term of this Agreement,
for damages caused or contributed to by Consultant, and insuring Consultant
against claims which may arise out of or result from Consultant’s performance or
failure to perform the Services hereunder.
The consultant must provide an insurance certificate naming the City of Evanston
as an additional insured and will provide a variety of insurances including:
comprehensive general liability - $3,000,000 combined single limit for
each occurrence for bodily injury and property damage – designating
the City as Additional Insured
Workers Compensation - Statutory Limits
Automobile Liability - $1,000,000 per occurrence for all claims arising
out of bodily injuries or death and property damages.
errors and omissions or professional liability insurance - $1,000,000
The surety and the insurance company must have not less than an A+ ra ting from
the Alfred M. Best Co., Inc. and be approved by the City of Evanston.
Consultant’s certificate of insurance shall contain a provision that the coverage
afforded under the policy(s) will not be canceled or reduced without thirty (30) days
prior written notice (hand delivered or registered mail) to City.
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4.0 SUBMITTAL REQUIREMENTS
The City will no longer accept hard copy paper submittals for any solicitation.
Responses will only be accepted electronically via E-bidding through DemandStar.
Respondents are still required to complete all of the bid documents and provide all of
the requested information in a pdf file(s). Please refer to attached DemandStar e-
bidding documents.
ANY PROPOSALS RECEIVED AFTER THE SUBMITTAL DEADLINE, WILL BE NOT
BE ACCEPTED. It is the sole responsibility of the proposer to insure that his or her
proposal is delivered by the stated time. THE CITY IS NOT RESPONSIBLE FOR
MISDIRECTED PACKAGES.
A. Cover Letter
The cover letter will include the following:
introduction of firm signed by an authorized Principal of the firm
name of firm
address of firm
phone number of the firm submitting the proposal
include the name and signature of an authorized binding official who
is authorized to answer questions regarding the firm’s proposal
B. Qualifications and Experience of Firm and/or Team
All respondents shall describe other contracts (at least 5, but no more
than10) similar in scope, size or discipline to the required services
described herein, performed or undertaken within the pas t five years.
The respondent must provide references, including name, address and
telephone number of a contact person for each project identified and
described.
Indicate commencement dates, duration and type of operation.
Provide a list of all Municipal clients in Illinois.
C. Area/Regional Manager(s)
Clearly identify the professional staff person(s) who would be assigned as your
Area/Regional Manager(s) and provide resumes. The proposal should indicate
the abilities, qualifications and experience of these individuals.
D. Fees
Provide a copy of your fees/prices.
E. Contract
The City has attached its standard contract in Exhibit J (see page 27–
Professional Services Agreement). Identify all exceptions to the agreement that
would prevent your Firm from executing it. The City shall not consider or
negotiate regarding exceptions submitted at any time after the submission of the
Proposer’s response.
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5.0 ADDITIONAL SUBMISSION REQUIREMENTS
No additional submission requirements
6.0 M/W/EBE GOALS
The City has a goal of 25% of the contract amount for the participation and
utilization of Minority-Owned, Women-Owned, and Evanston-based businesses
(M/W/EBEs) in completing a portion of the services required by the City. All
respondents must submit a statement of the proposed involvement of M/W/EBEs in
completing a portion of the required services. Provide a copy of the certification for
M/W/EBEs that will assist in achieving the M/W/EBE goal with your submittal as
well as the appropriate M/W/EBE forms or Request for Waiver. Any questions
regarding M/W/EBE compliance should be submitted in writing to Tammi Nunez
Purchasing Manager at tnunez@cityofevanston.org.
7.0 EVALUATION CRITERIA
The City will select the successful firm through an evaluation process based on the
firm meeting the specifications which are outlined in this RFP. A review committee
will review in detail all proposals that are received. During the evaluation process ,
the City may require a Proposer’s representative to answer questions with regard to
the proposal and/or make a formal presentation to the review committee. The
review committee will make a recommendation to award the contract based on the
criteria set forth below. This contract will be forwarded to the City Council for final
approval.
The evaluation criteria listed below will be used in the selection of the successful
Proposer.
A. Qualifications and Expertise
B. Price
C. Organization and Completeness of Proposal
D. Willingness to Execute the City of Evanston’s Professional Services
Agreement
E. M/W/EBE Participation
8.0 SELECTION PROCESS
The City will select a firm on the basis of the responsiveness of the proposal to the
RFP submittal requirements, the evaluation criteria stated above and the
demonstrated willingness to execute an acceptable written contract. The City
reserves the right to reject any or all proposals, and to request written clarification
of proposals and supporting materials from the Proposer.
While it is the intent of the City to award a single firm, t he City reserves the right to
award in part or in whole and to select multiple firms and/or individuals, depending
on whichever decision is deemed to be most advantageous to the City.
Responses may be rejected if the firm fails to perform any of the following:
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A. Adhere to one or more of the provisions established in this Request for
Proposal.
B. Demonstrate competence, experience, and the ability to provide the services
described in this Request for Proposal.
C. Submit a response on or before the deadline and complete all required forms.
D. To fulfill a request for an oral presentation.
E. To respond to a written request for additional information.
Discussions and/or interviews may be conducted with responsible fir ms that have
submitted proposals in order to clarify certain elements. All proposals shall be
afforded fair and equal treatment with respect to any opportunity for clarification. In
conducting discussion, there shall be no disclosure of information derived from
proposals submitted by competing firms. The selection shall be done by the City’s
review committee and will be recommended to the City Council for final approval.
If the City is unable to reach any sort of agreement with the selected firm, the City
will discontinue negotiations with the selected firm and begin negotiations with the
firm ranked second and so on until agreement is reached.
The firm to be recommended to the City Council will be the one whose proposal is
determined to be the most advantageous to the City in consideration of price and all
other evaluation factors which are set forth in this Request for Proposal No other
factors or criteria not listed in this RFP shall be used in the evaluation.
9.0 PROPOSED SCHEDULE
The tentative schedule for this RFP and project process is as follows:
1. RFP issued ..................................................... November 3, 2022
2. Last Day to submit questions ......................... November 9, 2022
3. Final Addendum Issued.................................. November 11, 2022
4. RFP Submission Due Date ............................ November 15, 2022
5. City Council Award of Contract ...................... December 12, 2022
6. Contract Effective ........................................... December 13, 2022
10.0 QUESTIONS REGARDING RFP
All questions related to this RFP should be submitted in writing to John Gonzalez,
Purchasing Specialist at johngonzalez@cityofevanston.org with a copy to
nreeves@cityofevanston.org.
11.0 GENERAL TERMS AND CONDITIONS
A. Confidentiality
In connection with this Agreement, City may provide Consultant with information
to enable Consultant to render the Services hereunder, or Consultant may
develop confidential information for City. Consultant agrees (i) to treat, and to
obligate Consultant’s employees to treat, as secret and confidential all such
information whether or not identified by City as confident ial, (ii) not to disclose
any such information or make available any reports, recommendations and /or
conclusions which Consultant may make for City to any person, firm or
corporation or use the same in any manner whatsoever without first obtaining
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City’s written approval, and (iii) not to disclose to City any information obtained
by Consultant on a confidential basis from any third party unless Consultant
shall have first received written permission from such third party to disclose
such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure withi n
limited statutory timeframes (five (5) working days with a possible five (5)
working day extension). Upon notification from the City that it has received a
Freedom of Information Act request that calls for records within the Consultant’s
control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The
City and the Consultant shall cooperate to determine what records are subject
to such a request and whether or not any exemption to the disclosure of such
records or part thereof is applicable.
The Purchasing Specialist will endeavor to advise the firm of any request for the
disclosure of the material so marked with “TRADE SECRET”,
“CONFIDENTIAL”, or “PROPRIETARY”, and give the firm or other submitting
party the opportunity to seek a court order to protect such materials from
disclosure. If the requested material was submitted by a party other than the
firm, then the firm shall be solely responsible for notifying the submitting party of
the request. The City’s sole responsibility is to notify the firm of the request for
disclosure, and the City shall not be liable for any damages resulting out of such
disclosure, whether such disclosure is deemed required by law, by an order of
court or administrative agency, or occurs through inadvertence, mistake,
negligence on the part of the City or its officers, or employees.
B. Withdrawal of Proposal
Proposals may be withdrawn prior to the submittal deadline. Withdrawal may be
attained by written request; however, no offer can be withdrawn within the ninety
(90) day period which occurs after the time is set for closing. Proposers who
withdraw their proposals prior to the designated date and time may still submit
another proposal if done in accordance with the proper time frame.
C. Exceptions to Specifications
Exceptions to these specifications shall be listed and explained on a separate
page titled “Exceptions to Specifications”, which shall be prepared by the
Proposer. This page shall then be attached to th ese documents and submitted
at the same time as the proposal. Each exception must refer to the page
number and paragraph to which it is relevant. The nature and reasoning of each
exception shall be explained in its entirety. Any exceptions to these
specifications may be cause for rejection of the proposal.
D. Hold Harmless
The contractor agrees to hold harmless the City of Evanston and all of its
agents, servants, and employees against any and all lawsuits, claims, demands,
liabilities, losses, and/or expenses; including court costs and attorneys’ fees on
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account of injury to any person, or any death resulting from such injury, or any
damage to property which may have arisen from work specifically related to the
contract and/or project.
E. Addenda
Any and all changes to these documents are valid only if they are included via
written addendum to all respondents. Each respondent should acknowledge
receipt of any addenda by indicating same in their proposal submission. Each
respondent acknowledging receipt of any addenda is responsible for the
contents of the addenda and any changes to the proposal therein. Failure to
acknowledge any addenda may cause the proposal to be rejected. Addenda
information is available over the internet at City of Evanston Notices &
Documents or www.demandstar.com, or by contacting the Purchasing Office,
847-866-2935.
F. Term
The contract is for one project. The City may terminate a contract for either
cause or convenience.
G. Non-Appropriation of Funds
The City of Evanston reserves the right to terminate in whole or in part of the
contract in the event that insufficient funds to complete the contract are
appropriated by Evanston City Council.
H. Property of the City
All discoveries and documents produced as a result of any service or project
undertaken on behalf of the City of Evanston shall become the property of the
City.
I. Payment Terms
The consultant shall submit invoices detailing the services provided , project,
professional staff, and hours. Payment shall be made in accordance with the
Local Government Prompt Payment Act. Please note that failure to provide a
detailed invoice could result in delay of payment and include termination of any
agreement.
J. Disclosures and Potential Conflicts of Interest
The City of Evanston’s Code of Ethics prohibits public officials or employees
from performing or participating in an official act or action with regard to a
transaction in which he has or knows he will thereafter acquire an interest for
profit, without full public disclosure of such interest. This disclosure requirement
extends to the spouse, children and grandchildren, and their spouses, parents
and the parents of a spouse, and brothers and sisters and their spouses.
To ensure full and fair consideration of all proposals, the City of Evanston
requires all Proposers including owners or employees to investigate whether a
potential or actual conflict of interest exists between the Proposer and the City
of Evanston, its officials, and/or employees. If the Proposer discovers a
potential or actual conflict of interest, the Proposer must disclose the conflict of
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interest in its proposal, identifying the name of the City of Evanston official or
employee with whom the conflict may exist, the nature of the conflict of interest,
and any other relevant information. The existence of a potential or actual conflict
of interest does NOT, on its own, disqualify the disclosing Proposer from
consideration. Information provided by Proposers in this regard will allow the
City of Evanston to take appropriate measures to ensure the fairness of the
proposal process.
The City requires all Proposers to submit a certification, enclosed with this RFP,
that the Proposer has conducted the appropriate investigation and disclosed all
potential or actual conflicts of interest.
K. Protests
Any actual or prospective Proposer, who is aggrieved in connection with the
solicitation or award of a contract, may protest to the Purchasing Office. The
protest shall be submitted in writing within ten (10) calendar days after such
aggrieved person knows or should have known of the facts giving rise thereto.
The Proposer shall submit any protests or claims regarding this
solicitation to the Purchasing Office.
A pre-bid protest must be filed five (5) days before the bid opening or
proposal submittal.
A pre-award protest must be filed no later than ten (10) days after the
bid opening date or proposal deadline.
A post-award protest must be filed no later than ten (10) days after the
award of the Contract.
All claims by a Proposer against the City relating to a contract shall be
submitted in writing to the Purchasing Specialist. The City will only consider
protests that are properly and timely submitted.
All protests or claims must set forth the name and address of the protester, the
contract number, the grounds for the protest or claim, and the course of action
that the protesting party desires the Purchasing Specialist to take. Statements
shall be sworn and submitted under penalty of perjury.
L. Authority To Resolve Protests And Contract Claims
Protests: The Purchasing Specialist shall have the authority to consider and
resolve a protest of an aggrieved Proposer, actual or prospective, concerning
the solicitation or award of a contract. The City shall issue a written decision
and that decision is final.
Contract Claims: The Purchasing Specialist, after consulting with Corporation
Counsel, shall have the authority to resolve contract claims, subject to the
approval of the City Manager or City Council, as applicable, regarding any
settlement that will result in a change order or contract modification.
Each Proposer, by submitting a response to this RFP, expressly recognizes the
limitations on its rights to protest provided in this Section and expressly waives
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all other rights and remedies and agrees that the decision on the protest is final
and conclusive. If a Proposer disregards, disputes or does not follow the
exclusive protest remedies provided in this Section, it shall indemnify and hold
the City and its officers, employees, agents and consultants harmless from and
against all liabilities, fees and costs, including legal and consultant fees and
costs, and damages incurred or suffered as a result of such Proposer’s actions.
Each Proposer, by submitting a response to this RFP, shall be deemed to have
irrevocably and unconditionally agreed to this indemnity obligation.
M. Litigation
For purposes of this Section, the following terms are defined as follows:
“issue” means any prior or pending litigation or investigation, either civil or
criminal, or any governmental agency action or proceeding (the “issue”), which
may affect the performance of the services to be rendered herein. For purposes
of this Section, an “issue” shall also include any criminal, civil, or administrative
penalty or finding imposed against any covered individual. An issue occurring
within seven (7) years of the date preceding the date of the Proposer’s response
shall be disclosed by the Proposer.
“covered individual” means any principal, president, managing partner, or vice -
president, affiliated in anyway with the Firm, and the Firm’s employees or sub-
contractors.
All proposers shall identify and describe with particularity any issue. The City,
and not Proposer, has the sole discretion to determine whether an issue may
affect the performance of the services. Failure of any Proposer to comply with
this mandatory obligation shall, at the City’s sole discretion, result in the
Proposer’s response being deemed non -responsive and not responsible.
Failure of any Proposer to comply with the obligation specified herein may result
in the voiding any subsequent contract award to Proposer if the City discovers
upon the exercise of its customary due diligence that Proposer failed to comply
with the mandatory obligation in this Section. The City reserves all rights to take
any other actions in the case of a Proposer’s non-compliance with this Section.
N. Sub-contractors
If any firm submitting a proposal intends on sub-contracting out all or any portion
of the engagement, that fact, and the name of the proposed sub-contracting
firm(s) must be clearly disclosed in the proposal. Following the award of the
contract, no additional sub-contracting will be allowed without the prior written
consent of the City of Evanston.
O. Contact with City Personnel
All Proposers are prohibited from making any contact with the City Manager,
City Council, or any other official or employee of the City with regard to the
Project, other than in the manner and to the person(s) designated herein. The
Purchasing Specialist reserves the right to disqualify any Proposer found to
have contacted City Personnel in any manner with regard to the Project.
Additionally, if it is determined that the contact with City Personnel was in
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violation of any provision of 720 ILCS 5/33EE, the matter may be referred to the
Cook County State’s Attorney for review and prosecution.
P. Costs Incurred
The City of Evanston assumes no responsibility or liability for costs incurred by
the Proposer prior to the execution of a contract. This includes costs incurred by
the Proposer as a result of preparing a response to this RFP.
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Exhibit A
DISCLOSURE OF OWNERSHIP INTERESTS
The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT) seeking
to do business with the City to provide the following information with their proposal. Every
question must be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME: ______________________________________
APPLICANT ADDRESS: ______________________________________
TELEPHONE NUMBER: ______________________________________
FAX NUMBER: ______________________________________
APPLICANT is (Check One)
( ) Corporation
( ) Partnership
( ) Sole Owner
( ) Association
Other ( ) ________________________________________________________
Please answer the following questions on a separate attached sheet if necessary.
SECTION I - CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
1b. (Answer only if corporation has 33 or more shareholders.)
Names and addresses of all those shareholders owning shares equal to or in excess of
3% of the proportionate ownership interest and the percentage of shareholder interest.
(Note: Corporations which submit S.E.C. form 10K may substitute that statement for the
material required herein.)
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
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1c. (Answer only if corporation has fewer than 33 shareholders.)
Names and addresses of all shareholders and percentage of interest of each herein.
(Note: Corporations which submit S.E.C. form 10K may substitute that statement for the
material requested herein.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests therein,
whether limited or general, is equal to or in excess of 3%.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
2b. Associations: The name and address of all officers, directors, and other members with
3% or greater interest.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 3 - TRUSTS
3a. Trust number and institution.
______________________________________________________________________
3b. Name and address of trustee or estate administrator.
______________________________________________________________________
______________________________________________________________________
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity.
______________________________________________________________________
______________________________________________________________________
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SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE
4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an agent
or nominee, and give the name and address of principal.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties
holding more than a 3% interest in that "holding" corporation or entity as required in
1(a), 1(b), 1(c), 2(a), and 2(b).
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another
party, give name and address of party with constructive control. ("Constructive control"
refers to control established through voting trusts, proxies, or special terms of venture of
partnership agreements.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
I have not withheld disclosure of any interest known to me. Information provided is accurate
and current.
______________________ ______________________________________
Date Signature of Person Preparing Statement
______________________________________
Title
ATTEST: ____________________________
Notary Public
(Notary Seal)
Commission Expires: _____________________
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EXHIBIT B
ADDITIONAL INFORMATION SHEET
Proposal Name: _______________________________________________
Proposal Number #: _________________________________________________
Company Name: __________________________________________________
Contact Name: ___________________________________________________
Address: ________________________________________________________
City,State, Zip: ____________________________________________________
Telephone/FAX: #_________________________________________________
E-mail: __________________________________________________________
Comments: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
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Exhibit C
CONFLICT OF INTEREST FORM
___________________________________________________, hereby certifies that it has
conducted an investigation into whether an actual or potential conflict of interest exists
between the bidder, its owners and employees and any official or employee of the City of
Evanston.
Proposer further certifies that it has disclosed any such actual or potential conflict of interest
and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of
interest, the City of Evanston may disqualify the bid/proposal.
______________________________________________________________________
(Name of Bidder/Proposer if the Bidder/Proposer is an Individual)
(Name of Partner if the Bidder/Proposer is a Partnership)
(Name of Officer if the Bidder/Proposer is a Corporation)
The above statements must be subscribed and sworn to before a notary public. Subscribed
and Sworn to this _____ day of ______________, 20
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid / proposal.
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Exhibit D
ACKNOWLEDGEMENT OF UNDERSTANDING
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of
this solicitation and attached service agreements, and agree to furnish at the prices
shown any or all of the items above, subject to all instructions, conditions, specifications
and attachments hereto. Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation. By signing this document, the Proposer hereby certifies that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 ILCS S/33E-3, 33E-4).
Authorized
Signature:
Company
Name:
Typed/Printed
Name:
Date:
Title:
Telephone
Number:
Email:
Fax
Number:
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Exhibit E
ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION
______________________________________, being first duly sworn,
deposes and says that he is ________________________________________
(Partner, Officer, Owner, Etc.)
of ________________________________
(Proposer)
The party making the foregoing proposal or bid, that such bid is genuine and not collusive,
or sham; that said bidder has not colluded, conspired, connived or agreed, directly or
indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has
not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person; to fix the bid price element of said bid, or of
that of any other bidder, or to secure any advantage against any other bidder or any person
interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a
conviction for the violation of State laws prohibiting bid-rigging or bid-rotating.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this ________ day of _____________________, 20
__________________________________________
Notary Public
Commission Expires: ________________________
Failure to complete and return this form may be considered sufficient reason for re jection of
the bid.
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EXHIBIT F
CITY OF EVANSTON M/W/EBE POLICY
A City of Evanston goal is to provide contracting and sub-contracting opportunities to
Minority Business Enterprises, Women Business Enterprises, and Evanston Business
Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. To assist such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
Firms bidding on projects with the City must work to meet the 25% goal or request a waiver
from participation. It is advised that bidders place advertisements requesting sub-
contractors and that they email or contact individual firms that would be appropriate to
partner in response to the project. For samples of possible advertisements, see the City of
Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business-
diversity/ (Sample Advertisement ). If you request a paper copy of the additional
documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road
Suite 4200, Evanston, IL 60201.
If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or
modification of the goal on the attached forms. Bidder must include:
1. A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior
to the bid opening.
2. Documentation of each of the assist agencies that were contacted, the date and
individual who was contacted, and the result of the conversation (see form)
3. A letter attesting to instances where the bidder has not received
inquiries/proposals from qualified M/W/EBEs
4. Names of owners, addresses, telephone numbers, dat e and time and method of
contact of qualified M/W/EBE who submitted a proposal but was not found
acceptable.
5. Names of owners, addresses, telephone numbers, date and time of contact of at
least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly
related to the Bid prior to the bid opening (copies must be attached).
If a bidder is selected with a Sub-contractor listed to meet the M/W/EBE goal, a “monthly
utilization report” will be due to the City prior to each payment being issued to the
Contractor. This report will include documentation of the name of the firm hired, the type of
work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule
proposed in this document, the City reserves the right to cancel the contract. Examples of
this monthly form can be found on the City’s website:
http://www.cityofevanston.org/business/business-diversity/ (MWEBE Monthly Utilization
Report).
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Exhibit G
M/W/EBE PARTICIPATION COMPLIANCE FORM
I do hereby certify that
_________________________________________________ (Name of firm) intends to
participate as a Sub-contractor or General Contractor on the project referenced above.
This firm is a (check only one):
______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and
controlled by a minority, certified by a certifying agency within Illinois.
______ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and
controlled by a woman, certified by a certifying agency within Illinois.
______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum
of one year and which performs a “commercially useful function”.
Total proposed price of response $_____________________
Amount to be performed by a M/W/EBE $_____________________
Percentage of work to be performed by a M/W/EBE _____________________%
Information on the M/W/EBE Utilized:
Name __________________________________________________________
Address ____________________________________________________
Phone Number
Signature of firm attesting to participation ____________________________
Title and Date ____________________________________________________
Please attach
1. Proper certification documentation if applying as a M/WBE and check the appropriate
box below. This M/WBE will be applying with documentation from:
Cook County State Certification
Federal Certification Women’s Business Enterprise National Council
City of Chicago Chicago Minority Supplier Development Council
2. Attach business license if applying as an EBE
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Exhibit H
M/W/EBE PARTICIPATION WAIVER REQUEST
I am ___ of _____, and I have authority to
(Title) (Name of Firm)
execute this certification on behalf of the firm. I ___________ do
(Name)
hereby certify that this firm seeks to waive all or part of this M/W/EBE paritcipation goal
for the following reason(s):
(CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE
ATTACHED.)
______ 1. No M/W/EBEs responded to our invitation to bid.
______ 2. An insufficient number of firms responded to our invitation to bid.
For #1 & 2, please provide a narrative describing the outreach efforts
from your firm and proof of contacting at least 15 qualified M/W/EBEs
prior to the bid opening. Also, please attach the accompanying form
with notes regarding contacting the Assist Agencies.
______ 3. No sub-contracting opportunities exist.
Please provide a written explanation of why sub-contracting is not
feasible.
______ 4. M/W/EBE participation is impracticable.
Please provide a written explanation of why M/W/EBE participation is
impracticable.
Therefore, we request to waive _____of the 25% utilization goal for a revised goal of _____%.
Signature: Date:
(Signature)
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EXHIBIT I
M/W/EBE Assistance Organizations (“Assist Agencies”) Form
AGENCY DATE
CONTACTED
CONTACT
PERSON
RESULT OF
CONVERSATION
Association of Asian Construction
Enterprises (AACE)
5500 Touhy Ave., Unit K
Skokie, IL. 60077
Phone: 847-525-9693
Perry Nakachii, President
Black Contractors United (BCU)
400 W. 76th Street
Chicago, IL 60620
Phone: 773-483-4000;
Fax: 773-483-4150
Email: bcunewera@ameritech.net
Chicago Minority Business
Development Council
105 West Adams Street
Chicago, Illinois 60603
Phone: 312-755-8880;
Fax: 312-755-8890
Email: info@chicagomsdc.org
Shelia Hill, President
Evanston Minority Business
Consortium, Inc.
P.O. Box 5683
Evanston, Illinois 60204
Phone: 847-492-0177
Email: embcinc@aol.com
Federation of Women Contractors
5650 S. Archer Avenue
Chicago, Illinois 60638
Phone: 312-360-1122;
Fax: 312-360-0239
Email: FWCChicago@aol.com
Contact Person: Beth Doria
Maureen Jung, President
Hispanic American Construction
Industry (HACIA)
901 W. Jackson, Suite 205
Chicago, IL 60607
Phone: 312-666-5910;
Fax: 312-666-5692
Email: info@haciaworks.org
Women’s Business Development Ctr.
8 S. Michigan Ave, Suite 400
Chicago, Illinois 60603
Phone: 312-853-3477 X220;
Fax: 312-853-0145
Email: wbdc@wbdc.org
Carol Dougal, Director
PLEASE NOTE: Use of M/W/EBE Assistance Organizations (“Assist Agencies”) Form
and agencies are for use as a resource only. The agencies and or vendors listed are
not referrals or recommendations by the City of Evanston.
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Exhibit J
Professional Services Agreement Acknowledgement Page
The City has attached its standard professional services agreement as an exhibit to this
RFP. Identify all exceptions to the agreement that would prevent your firm from executing it .
The City shall not consider or negotiate regarding exceptions submitted at any time
after the submission of the Proposer’s response. Please check one of the following
statements:
____I have read the professional services agreement and plan on executing the agreement
without any exceptions.
My firm cannot execute the City’s standard professional service agreement unless
the exceptions noted below or in the attached sample professional services agreement are
made.
***Please be aware that submitting exceptions to the contract may impact the
likelihood of your firm being selected to perform this work.
List exceptions in the area below:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________
Authorized
Signature:
Company
Name:
Typed/Printed
Name and Title:
Date:
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Exhibit J
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Request for Demolition or Deconstruction Services of the Emerson/Jackson Site
(“the Project”)
RFP Number: 22-63
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___
day of ________________, 20___, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinaf ter
referred to as the “City”), and [Insert Professional Service Provider’s name here], with
offices located at [Insert address here], (hereinafter referred to as the “Consultant”).
Compensation for all basic Services (“the Services”) provided by the Con sultant pursuant to
the terms of this Agreement shall not exceed $[Insert fee here].
I. COMMENCEMENT DATE
Consultant shall commence the Services on ____________ or no later than
three (3) DAYS AFTER City executes and delivers this Agreement to
Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to in
writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
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City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A –
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the City’s Request for Proposal No. # 22-63 (Exhibit B)
and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any,
other documented discussions and agreements regarding scope of work and cost
(Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless
of format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take
into account any and all applicable plans and/or specifications furnished by
City, or by others at City’s direction or request, to Consultant during the term of
this Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof,
and will comply with all applicable governmental requirements. Consultant
shall require its employees to observe the working hours, rules, security
regulations and holiday schedules of City while working and to perform its
Services in a manner which does not unreasonably interfere with the City’s
business and operations, or the business and operations of other tenants and
occupants in the City which may be affected by the work relative to this
Agreement. Consultant shall take all necessary precautions to assure the
safety of its employees who are engaged in the performance of the Services,
all equipment and supplies used in connection therewith, and all property of
City or other parties that may be affected in connection therewith. If requested
by City, Consultant shall promptly replace any employee or agent performing
the Services if, in the opinion of the City, the performa nce of the employee or
agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this Agreement.
Nothing in this Agreement accords any third-party beneficiary rights whatsoever to
any non-party to this Agreement that any non-party may seek to enforce. Consultant
acknowledges and agrees that should Consultant or its sub-consultants provide false
information, or fail to be or remain in compliance with this Agreement; the City may
void this Agreement. The Consultant warrants and states that it has read the
Contract Documents, and agrees to be bound thereby, including all performance
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guarantees as respects Consultant’s work and all indemnity and ins urance
requirements.
The Consultant shall obtain prior approval from the City prior to sub-
contracting with any entity or person to perform any of the work required under this
Agreement. If the Consultant sub-contracts any of the services to be performed under
this Agreement, the sub-consultant agreement shall provide that the services to be
performed under any such agreement shall not be sublet, sold, transferred, assigned
or otherwise disposed of to another entity or person without the City’s prior writt en
consent. The Consultant shall be responsible for the accuracy and quality of any sub-
consultant’s work.
All sub-consultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services pro vided by
this Agreement, such that it is binding upon each and every sub -consultant that does
work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as
may be directed by the City. This shall include attendance at meetings, discussions
and hearings as requested by the City. This cooperation shall extend to any
investigation, hearings or meetings convened or instituted by the City, any of its
departments, and/or OSHA relative to this Project, as necessary. Consultant shall
cooperate with the City in scheduling and performing its Work to avoid conflict, delay
in or interference with the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time provided,
however, that no such amendment or modification shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the
parties.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to
perform the Services; (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Breach/Default. Any one of the following events shall be deemed an event of
default hereunder by Consultant, subject to Consultant’s right to cure:
1. Failure to perform the Services as defined in Paragraph A above and
contained within Exhibit A;
2. Failure to comply with any other of the General Provisions contained within
this contract.
Consultant, within thirty (30) days, shall have the right to cure any default
herein listed at its own expense, including completion of Services or the
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replacement or termination of any agent, employee, or sub-contractor as a
result of any violation of the General Provisions contained herein.
D. Remedy. City does not waive any right to exercise any option to cure any
breach or default on the part of contractor, including but not limited to
injunctive relief, an action in law or equity or termination of this Agreement as
outlined in Paragraph E of this section.
E. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for
Services performed prior to termination. Payments made by the City pursuant
to this Agreement are subject to sufficient appropriations made by the City of
Evanston City Council. In the event of termination resulting from non -
appropriation or insufficient appropriation by the City Council, the City’s
obligations hereunder shall cease and there shall be no penalty or further
payment required. In the event of an emergency or threat to the li fe, safety or
welfare of the citizens of the City, the City shall have the right terminate this
Agreement without prior written notice. Within thirty (30) days of termination of
this Agreement, the Consultant shall turn over to the City any documents,
drafts, and materials, including but not limited to, outstanding work product,
data, studies, test results, source documents, AutoCAD Version 2007, PDF,
ARTView, Word, Excel spreadsheets, technical specifications and
calculations, and any other such items specifically identified by the City related
to the Services herein.
F. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant
shall not hold Consultant out, nor claim to be acting, as a servant, agent or
employee of City. Consultant is not authorized to, and shall not, make or
undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all appl icable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its
employees to observe the working hours, rules, security regulations and
holiday schedules of City, including but not limited to all policies and work
rules applicable to City employees while on City property such as the
Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and
Alcohol Policy. Consultant agrees to abide by the Occupational Safety &
Health Act of 1970 (OSHA), and as the same may be amended from time to
time, applicable state and municipal safety and health laws and all regulations
pursuant thereto. Consultant shall certify that its agents, employees and
subcontractors are in compliance with City work rules applicable to City
employees while on City property. Failure to certify or violation of work rules is
subject to the Default provisions of Paragraph C.
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G. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the
interests of City in respect to the Services being provided hereunder except as
shall have been expressly disclosed in writing by Consultant to City and
consented to in writing to City.
H. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCAD Version 2007, Excel
spreadsheets, PDF, and other documents or materials required to be
furnished by Consultant hereunder, including drafts and reproduction copies
thereof, shall be and remain the exclusive property of City, and City shall have
the unlimited right to publish and use all or any part of the same without
payment of any additional royalty, charge, or other compensation to
Consultant. Upon the termination of this Agreement, or upon request of City,
during any stage of the Services, Consultant shall promptly deliver all such
materials to City. Consultant shall not publish, transfer, license or, except in
connection with carrying out obligations under this Agreement, use or reuse all
or any part of such reports and other documents, including working pages,
without the prior written approval of City, provided, however, that Consultant
may retain copies of the same for Consultant’s own general reference.
I. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting
documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after
City’s receipt of an invoice and all such supporting documentation.
J. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book,
accounts, memoranda, receipts, ledgers, canceled checks, and any other
documents indicating, documenting, verifying or substantiating the cost and
appropriateness of any and all expenses. If any invoice submitted by
Consultant is found to have been overstated, Consultant shall provide C ity an
immediate refund of the overpayment together with interest at the highest rate
permitted by applicable law, and shall reimburse all of City’s expenses for and
in connection with the audit respecting such invoice.
K. Indemnity. Consultant shall defend, indemnify and hold harmless the City
and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the
Consultant or Consultant’s sub-contractors, employees, agents or sub -
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contractors during the performance of this Agreement. Such indemnification
shall not be limited by reason of the enumeration of any insurance coverage
herein provided. This provision shall survive completion, expiration, or
termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use
of their own agents, attorneys, and experts, any claims, actions or suits
brought against them. The Consultant shall be liable for the costs, fees, and
expenses incurred in the defense of any such claims, actions, or suits. Nothing
herein shall be construed as a limitation or waiver of defenses available to the
City and employees and agents, including but not li mited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS
10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses in cidental
to them, but the City has the right, at its option, to participate, at its own cost,
in the defense of any suit, without relieving Consultant of any of its obligations
under this Agreement. Any settlement of any claim or suit related to this
Agreement by Consultant must be made only with the prior written consent of
the City Corporation Counsel, if the settlement requires any action on the part
of the City.
To the extent permissible by law, Consultant waives any limits to the amount
of its obligations to indemnify, defend, or contribute to any sums due under
any Losses, including any claim by any employee of Consultant that may be
subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does
not waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy
work performed under this Agreement resulting from or arising out of any act
or omission, neglect, or misconduct in the performance of its Work or its sub-
consultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability
insurance (which shall include as a minimum the requirements set forth below)
during the term of this Agreement, for damages caused or contributed to by
Consultant, and insuring Consultant against claims which may arise out of or
result from Consultant’s performance or failure to perf orm the Services
hereunder: (1) worker’s compensation in statutory limits and employer’s
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liability insurance in the amount of at least $500,000, (2) comprehensive
general liability coverage, and designating City as additional insured for not
less than $3,000,000 combined single limit for bodily injury, death and property
damage, per occurrence, (3) comprehensive automobile liability insurance
covering owned, non-owned and leased vehicles for not less than $1,000,000
combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance
respecting any insurable professional services hereunder in the amount of at
least $1,000,000. Consultant shall give to the City certificates of insurance for
all Services done pursuant to this Agreement before Consultant performs any
Services, and, if requested by City, certified copies of the policies of insurance
evidencing the coverage and amounts set forth in this Section. The City may
also require Consultant to provide copies of the Additional Insured
Endorsement to said policy (ies) which name the City as an Additional Insured
for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section
shall have no force and effect. Consultant’s certificate of insurance shall
contain a provision that the coverage afforded under the policy(s) wi ll not be
canceled or reduced without thirty (30) days prior written notice (hand
delivered or registered mail) to City. Consultant understands that the
acceptance of certificates, policies and any other documents by the City in no
way releases the Consultant and its sub-contractors from the requirements set
forth herein. Consultant expressly agrees to waive its rights, benefits and
entitlements under the “Other Insurance” clause of its commercial general
liability insurance policy as respects the City. In the event Consultant fails to
purchase or procure insurance as required above, the parties expressly agree
that Consultant shall be in default under this Agreement, and that the City may
recover all losses, attorney’s fees and costs expended in pursuing a remedy or
reimbursement, at law or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
M. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat,
as secret and confidential all such information whether or not identified by City
as confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to
disclose to City any information obtained by Consultant on a confidential basis
from any third party unless Consultant shall have first received written
permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
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governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5)
working day extension). Upon notification from the City that it has received a
Freedom of Information Act request that calls for records within the
Consultant’s control, the Consultant shall promptly provide all requested
records to the City so that the City may comply with the request within the
required timeframe. The City and the Consultant shall cooperate to determine
what records are subject to such a request and whether or not any exemption
to the disclosure of such records or part thereof is applicable. Vendor shall
indemnify and defend the City from and against all claims arising from the
City’s exceptions to disclosing certain records which Vendor may designate as
proprietary or confidential. Compliance by the City with an opinion or a
directive from the Illinois Public Access Counselor or the Attorney General
under FOIA, or with a decision or order of Court with jurisdiction over the City,
shall not be a violation of this Section.
N. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any a ffiliate of City, nor any picture of or
reference to its Services in any advertising, promotional or other materials
prepared by or on behalf of Consultant, nor disclose or transmit the same to
any other party.
O. No Assignments or Sub-contracts. Consultant shall not assign or sub-
contract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effe ct
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor,
or other third party in connection with the performance of the Services without
the prior written consent of City.
P. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statutes, ordinances and regulations, at
Consultant’s sole cost and expense, except to the extent expressly provided to
the contrary herein. Whenever the City deems it reasonably necessary for
security reasons, the City may conduct at its own expense, criminal and driver
history background checks of Consultant’s officers, employees, sub-
contractors, or agents. Consultant shall immediately reassign any such
individual who in the opinion of the City does not pass the background check.
Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-
contractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmen’s’ or other such lien claims, or rights to place a lien
upon City property or any improvements thereon in connection with any
Services performed under or in connection with this Agreement. Consultant
further agrees, as and to the extent of payment made hereunder, to execute a
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sworn affidavit respecting the payment and lien releases of all sub-contractors,
suppliers and materialmen, and a release of lien respecting the Services at
such time or times and in such form as may be reasonably requested by City.
Consultant shall protect City from all liens for labor performed, material
supplied or used by Consultant and/or any other person in connection with the
Services undertaken by consultant hereunder, and shall not at any time suffer
or permit any lien or attachment or encumbrance to be imposed by any sub -
consultant, supplier or materialmen, or other person, firm or corporation, upon
City property or any improvements thereon, by reason or any claim or demand
against Consultant or otherwise in connection with the Services.
R. Notices. Every notice or other communication to be given by either party to
the other with respect to this Agreement, shall be in writing and shall not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City
as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from
time to time designate by notice given as above provided.
S. Attorney’s Fees. In the event that the City commences any action, suit, or
other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every
such action, suit, or other proceeding.
T. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
U. Severability. In the event that any provision of this Agreement should be held
void, or unenforceable, the remaining portions hereof shall remain in full force
and effect.
V. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
W. Time. Consultant agrees all time limits provided in this Agreement and any
Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
X. Survival. Except as expressly provided to the contrary herein, all provisions
of this Agreement shall survive all performances hereunder including the
termination of the Consultant.
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VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any pro vision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law,
the Consultant may be declared non-responsible and therefore ineligible for future
contracts or sub-contracts with the City, and the contract may be cancelled or voided
in whole or in part, and such other sanctions or penalties may be imposed or
remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to work,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization. Consultant shall comply with all requirements of City of
Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientati on, marital status,
national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum,
the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
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A. Consultant acknowledges and agrees that should Consultant or its sub -
consultant provide false information, or fails to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act,
the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and ap plicable
rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes -Oxley Act of 2002, or
a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant
certifies at least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any
admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-
4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall
be manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority,
or has registered to conduct business in Illinois and is in good standing with the
Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar
financial terms and circumstances for comparable supplies or services, the more
favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set
forth herein. There are no covenants, promises, agreements, conditions or
understandings between the parties, either oral or written, other than those contained
in this Agreement. This Agreement has been negotiated and entered into by each
party with the opportunity to consult with its counsel regarding the terms therein. No
portion of the Agreement shall be construed against a party due to the fact that one
party drafted that particular portion as the rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or contract
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form submitted by Consultant be part of this Agreement unless agreed to in a writing
signed by both parties and attached and referred to herein as an Addendum, and in
such event, only the portions of such proposal or contract form consistent with this
Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Luke Stowe
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _______________________
Date: _______________________ Approved as to form:
By:
Nicholas E. Cummings
Its: Corporation Counsel
Revision: April 2021
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EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: ____________________
II. COMPLETION DATE: ________________________
III. FEES:
IV. SITE DETAILS:
IV. SERVICES/SCOPE OF WORK:
As defined in RFP #22-63 (Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: ______________
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EXHIBIT K
PROPOSAL BOND SUBMITTAL LABEL (If Applicable)
SUBMITTAL NUMBER: _____________________________________________
SUBMITTAL NAME: _____________________________________________
_____________________________________________
SUBMITTAL DUE DATE/TIME: ______________________________________________
COMPANY NAME: __________________________________________________
COMPANY ADDRESS: __________________________________________________
COMPANY TELEPHONE #: ________________________________________________
--------------------------------------------------------------------------------------------------------------------------
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Emerson and Jackson Addresses and Parcel Numbers
1917 Jackson PIN # 10-13-211-011-0000
1921 Jackson PIN # 10-13-211-010-0000
1925 Jackson PIN # 10-13-211-009-0000
1425 Emerson PIN # 10-13-211-023-0000
1421 Emerson PIN # 10-13-211-024-0000
1419 Emerson PIN # 10-13-211-025-0000
1413 Emerson PIN # 10-13-211-026-0000
Emerson & Jackson Parcel Map
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We are pleased to announce our membership in the DemandStar network. DemandStar is an online
marketplace that connects our suppliers directly to the bids, quotes and RFPs that matter to them.
DemandStar is open and accessible to all businesses and provides instant access to our solicitations.
By registering for your complimentary DemandStar account, you will receive:
• Instant access to bids, quotes and RFPs
• Automatic notifications, right to you inbox, of bids that match the commodity codes you select
• The ability to quickly view the contractual terms and scope of work
• All the forms and documents you need in one place
• Access to more government bids in neighboring cities, counties and states
It’s EASY! Get started with these 3 easy steps!
REGISTER
Go to:
https://www.demandstar.com/registration
Registering for
DemandStar
1
2019 DemandStar® Corporation. All Rights Reserved.
206.940.0305
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CHOOSE YOUR FREE AGENCY
Type in the name of the government
agency you’d like to add, for example
“City of Metropolis” in the Search Box
SIGN UP
Visit www.demandstar.com
CHECK OUT
Check out with your FREE AGENCY
Registration by clicking “Skip for now” on
the page where it gives you options to add
additional counties and States
2019 DemandStar® Corporation. All Rights Reserved.
206.940.0305
2
3
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(E-bidding) Electronic Bidding Instructions Page 48 of 97A4.Page 237 of 601
Introduction
To submit a bid electronically (e-bidding) on
DemandStar
•The project MUST be setup for e-bidding by
the government agency advertising the
opportunityPage 49 of 97A4.Page 238 of 601
How to check if it is an e-bidding opportunity
•Not all opportunities posted on DemandStar by government
are available for e-bidding
•Those that are available for you to electronically bid will list
“e -bidding” as an available “ACTION” when you look at the
project detailsPage 50 of 97A4.Page 239 of 601
In order to do
e-bidding
1.Click on “E-bidding” in
the actions columnPage 51 of 97A4.Page 240 of 601
In order to do
e-bidding
2.Enter you contact
information and enter in
all required fields
Note: You MUST put a number
of the “BID AMOUNT” box.
However, that number can be
0 so as to allow for a more
detailed descriptions of your
bid through your uploaded
documents.Page 52 of 97A4.Page 241 of 601
In order to do
e-bidding
•In the agency required
documents section –check
the documents you intend
on uploading and fulfilling.
By checking these boxes this
is ONLY an
acknowledgement of how
you will fulfill the
requirement. You still have
to upload the documents. Page 53 of 97A4.Page 242 of 601
In order to do e-
bidding
Upload your response
documents in an accepted file
format
Make sure that you have
covered and uploaded all the
required documentsPage 54 of 97A4.Page 243 of 601
In order to do e-
bidding
Once you decide you’ve
uploaded all your documents
that you would like to submit,
make sure you click the NEXT
button at the bottom of the
screenPage 55 of 97A4.Page 244 of 601
Completing your
e-bid submittal
•Please VERIFY that you have
attached ALL the required
documents
•Click on the Submit Response
button to complete your e-bid
Copyright 2019, DemandStar Corporation. (206)940-0305Page 56 of 97A4.Page 245 of 601
Confirmation of
Response
•When you complete you will
receive a confirmation
•This is a confirmation that
what you uploaded will be
visible to the agency when
the bid closes, this is not a
confirmation that all your
documents were fill out or
submitted correctlyPage 57 of 97A4.Page 246 of 601
Post
Submission
Edits
If you feel like you missed something or need to make a change
you can go back to your submittal response and edit your e-bid.
By clicking on “DETAILS” then “EDIT” the section you wish
Copyright 2019, DemandStar Corporation. (206)940-0305Page 58 of 97A4.Page 247 of 601
DemandStar E-Bidding: Frequently Asked Questions
Do suppliers need to be registered with DemandStar to participate in e-bidding?
Yes. But if they don’t already have an account with DemandStar, they can sign up and
either
o Be a subscriber for only your agency, at no charge, and be able to download
documents at no charge and then receive notifications that match their commodity
codes
o Be a “basic supplier” for free - who researches on our platform and then pays $5 to
download all documents, thus becoming a plan holder
o Be a paid subscriber for a county, state, national and receive notifications from all
included agencies
Can suppliers respond with document uploads or do they simply fill in forms?
Yes, they may respond with document uploads that are available to you via the
DemandStar platform.
What type of E-Bidding Documents can be uploaded?
Acceptable file formats for sending back documents that the city will accept:
Is there a maximum file size that I can upload?
Vendors can simply upload a single file or multiple documents as long as it doesn’t
exceed 100 MBs (single or multiple files)
After a bid opening, what document(s) are made public by DemandStar?
None. Only the agency can see the vendor responses so you are the only ones who will
determine what you want to download and make public.
Who do I call if I have questions or problems with the DemandStar?
The City strongly encourages each respondent to setup their account and to explore
the eBidding module at least a couple of days before the bid due date.
If you have questions or issues creating your account, accessing the eBidding
module or submitting your bid prior to the bid due date, please contact DemandStar
at 866.273.1863 or by email at hello@demandstar.com.
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Demolition or Deconstruction Services of the Emerson/Jackson Site, RFP 22-63 , M/W/EBE Memo 02.13.2023
To: David Stoneback, Deputy City Manager
Paul Zalmezak, Economic Development Manager
From: Tammi Nunez, Purchasing Manager
Subject: Request for Demolition or Deconstruction
Services of the Emerson/Jackson Site, RFP 22-63
Date: February 13, 2023
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Request for Demolition or
Deconstruction Services of the Emerson/Jackson Site, RFP 22-63, Wreckcon
Specs. LLC, total base bid is $204,500.00 and they are found to be in compliance
with the City’s 25% goal.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Wreckcon Specs. LLC
2115 Wesley Ave.
Evanston, IL 60201
Demolition or
Deconstruction
$204,500 100% X
Total M/W/EBE $204,500 100%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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10/12/22
DEMOLITION CHECKLIST & SIGN-OFF SHEET
The City of Evanston requires a building permit be obtained for the demolition of all structures including
detached garages (see below). To obtain a permit you will be required to provide the following:
1. Copy of the Cook County Environment and Sustainability Demolition Permit
(Online Application Only – www.cookcountyil.gov/environment 312-603-8215)
2. Disconnection sign-offs from all the utilities (use SIGN-OFF SHEET on p. 2).
NOTE: Sewer and Water Service Disconnection requires a separate building
permit. See Water and Sewer Demolition Worksheet.
3. Installation AND INSPECTION of an 8-foot high construction fence enclosing the
site.
NOTE: Construction Fence requires a separate building permit. See
Construction Fence Worksheet for requirements.
4. A Soil Retention System may be required depending upon structure’s distance
from property lines. Contractor must have retention material on site if immediate
shoring is needed.
NOTE: If required, a Soil Retention System requires a separate building permit.
5. Proof of notification to the adjacent properties. Provide certified letter receipts.
Secondary notification, by mail or door hanger, required if work does not begin
within 7 days of initial (or any subsequent) notification.
6. Photographs of front and rear of structure to be demolished.
7. A copy of the plat of survey of building with topographical/grading delineating
existing grades of the property.
8. Obtain a Right of Way permit for any street/sidewalk obstruction or dumpster
placement as required by Capital Planning & Engineering Bureau (847) 448-4311.
9. Provide storm water pollution prevention measures as directed by the Capital
Planning & Engineering Bureau City Engineer.
10. Submittal of Rodent Control Letter from licensed pest control contractor
certifying structure and premises are rodent free.
11. Payment of Affordable Housing Tax – Residential only. See next page for details.
Once a permit for demolition has been issued, the construction site and all City property must be kept
clean. The site must remain protected with the 8-foot high in-ground construction fence until the
site has been graded and all equipment has been removed.
An inspection is required after the footing/foundation has been removed to verify removal. A
final inspection is required after the site has been backfilled, graded and seeded/sod. Seeding
must takes place within 15 days of demolition and the construction fencing must be removed
within 15 days of seed/sod. Call 847-448-4311 to schedule inspections.
Please refer to Title 4, Chapter 4-2-2 of the City Code for demolition procedures and
requirements.
For a Detached Garage Demolition Permit, please submit:
1. Building permit application (include cubic footage of garage)
2. Cook County Environment and Sustainability Demolition permit
Community Development
Building and Inspection Services
2100 Ridge Avenue
Evanston, Illinois 60201-2798
T 847.448.4311
www.cityofevanston.org
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10/12/22
RESIDENTIAL AFFORDABLE HOUSING DEMOLITION TAX
A person granted a permit for demolition of a residential structure shall pay an affordable housing
demolition tax of:
(1) $16,380 for the demolition of any single-family detached residential structure, or
(2) The greater of $16,380 or $5,460 per unit for the demolition of any multi-family,
single-family attached or two-family residential structures.
For additional information regarding this tax go to website http://www.cityofevanston.org.
City Code – Title 4: Building Regulations – Chapter 18: Affordable Housing Demolition Tax.
See 4-18-3(B) for structures not subject to the Affordable Housing Demolition Tax.
Note: Removal, demolition or deconstruction of 50% or more of a residential structure is deemed a
demolition and subject to the Affordable Housing Tax and other new construction requirements. If
performing a partial demolition, complete and submit a Demolition Calculation Worksheet with the
project’s building permit application and construction drawings. Tax is not applicable to projects
where interior building elements only are being removed or altered.
DEMOLITION SIGN-OFF SHEET
YOU MAY PHOTOCOPY THIS SIGN-OFF SHEET TO OBTAIN THE SIGNATURES OF ONE OR ALL
OF THE UTILITIES AFTER THE REQUIRED DISCONNECTS ARE PERFORMED. ALL SIGN-OFFS
ARE REQUIRED PRIOR TO ISSUANCE OF DEMOLITION PERMIT.
ADDRESS OF STRUCTURE(S) TO BE DEMOLISHED ___________________________________
VOLUME (LxWxH) OF STRUCTURE IN CUBIC FEET___________________
The fee for demolition permits shall be computed on the cubic volume of the building or structure
to be demolished as follows: Fifty dollar ($50.00) basic fee plus fifty dollars ($50.00) for each one
thousand (1,000) cubic feet of volume for commercial and residential structures and fifty dollar
($50.00) basic fee plus ten dollars ($10.00) for each additional one thousand (1,000) cubic foot of
volume for accessory structures. The cubic volume shall include the basement and/or cellar.
SIGNATURE OF PROPERTY OWNER ________________________TELEPHONE ______________
UTILITY TELEPHONE # SIGNATURE & DATE
NICOR 1-800-730-6114
or 1-888-642-6748
COM-ED Residential 1-800-EDISON-1
Commercial 1-800-NEW-ELEC
WATER DEPARTMENT 847-448-4311*
SEWER DEPARTMENT 847-448-4311**
RIGHT OF WAY IMPACT □□□□ YES □□□□ NO ________________________________
847-448-4311
COMMUNITY DEVELOPMENT 847-448-4311
(Director sign-off after all requirements are met)
Per franchise agreement, Groot Industries is the City’s dumpster supplier, please contact at 800 244-1977
* The City Water Department must perform the water disconnects and removal of water meters. Permit is
required for use of City hydrant during demolition. Contact the Water Division.
** The City Plumbing Inspector must be present for the sewer disconnects. Please schedule a minimum of
48 hours in advance.
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10/12/22
3303.4.1: Wrecking, Demolishing, or Razing of Structures:
1) Prior to the issuance of any permit for the wrecking, demolishing, or razing of any building or other
structure, the owner of said structure shall deposit, in escrow, funds in an amount deemed sufficient by
the Director of Community Development to secure the owner's obligations to grade, place topsoil, seed,
sod, and/or fence any unimproved surface. Should the owner and/or owner's successor(s) in interest fail
to perform said duties, the City may draw on said funds to complete them.
2) Prior to the start of demolition work, the owner and/or owner's successor(s) shall deliver all water
meters on the property to the Utilities Department.
3) Demolition work shall not begin until site has been inspected by the City for placement of temporary
fencing and temporary tree protection, and any related measures implemented.
4) Demolition work shall not begin until the owner and/or owner's successor(s) has established, either by
way of a hose connected to the public water hydrant or by the use of a water truck on site, a source for
wetting down the structure and resulting debris during the demolition process to minimize the creation of
air-borne dust and debris.
5) Written notice stating the date on which work is to begin shall be given to the Director of Community
Development and to owners/occupants of adjoining property at least forty-eight (48) hours before
beginning the wrecking, demolishing, or razing of any building or other structure.
6) During demolition, any temporary structure erected adjacent to or on any public way, used as
temporary storage for debris and wreckage, shall be outfitted with reflective orange material outlining
every top and bottom corner of said temporary structure, which reflective material will be visible when
struck by headlight beams three hundred feet (300') away at night. Said markings shall be approved by
the City Engineer.
7) All foundations and footings associated with the demolished structure shall be removed in the course
of demolition.
8) Debris caused from the demolition of a building or structure in excess of that required to fill openings
shall be removed from the site as wrecking progresses. Salvaged material, if left on the premises, shall
be stored neatly. Debris shall be kept from adjacent properties and public ways at all times.
9) On completion of demolition, all debris, equipment and temporary protections shall be removed from
the site. In no case shall demolition debris be allowed to remain on the site longer than seven (7) days
after the structure has been demolished.
10) On completion of demolition, owner and/or owner's successor(s) shall immediately restore the public
right-of-way to its original condition upon completion of the work, including restoration of openings,
broom sweeping walks and streets and raking of grassy areas.
11) On completion of demolition, the property owner and/or owner's successor(s) in interest shall fill with
clean inorganic material with the upper eight inches (8") filled in friable topsoil and graded to the level of
sidewalks, alleys, or adjoining property with allowance for settlement.
12) On completion of demolition, the property owner and/or owner's successor(s) in interest shall
schedule and permit an inspection by the Building Official to determine compliance with the City Code.
13) Unless construction of a new structure on the site commences within sixty (60) days of completion of
demolition, the property owner and/or owner's successor(s) shall seed the property with grass or place
sod thereon no later than fifteen (15) days after completion of demolition. The temporary construction
fence shall be removed no later than fifteen (15) days after such seeding or sodding.
Page 97 of 97
A4.Page 286 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Michael Callahan, Parks and Recreation Assistant Director
Subject: Approval of Sole Source Agreement with Kathryn Dolan for Gymnastic
Instruction at the Chandler-Newberger Center
Date: February 13, 2023
Recommended Action:
Staff recommends that the City Manager be authorized to execute a sole source agreement
with Kathryn Dolan (4816 N Avers Avenue, Apt. 3E Chicago, IL 60625 ) for the City of Evanston
Gymnastics Program run by the Chandler-Newberger Community Center. The agreement term
is January 1, 2023, through December 31, 2023. Requires two-thirds (2/3) vote of the Council
members.
Funding Source:
Revenue from program registrations is deposited into the General Fund Account, Chandler -
Newberger Center Business Unit 100.30.3035.53565. Instructional expenses are paid from
Chandler-Newberger Business Unit 100.30.3035.62505. For 2023, the staff is projecting
$160,000 in revenues and approximately $105,000 in expenses. Compensation for the vendor
is based on the following percentages of resident rate revenues collected from program
registrations:
Council Action:
For Action
Summary:
A5.Page 287 of 601
Kathryn Dolan has been the Gymnastics Supervisor providing instruction, training, and
supervision for gymnastics camps, classes, and private lessons since April 2019. In addition,
to providing supervision for our gymnastics programs, Kathryn has extensive experience in
both competing as a gymnast and coaching at other gymnastics programs. Classes and open
gyms are held throughout the year on weekdays and weekends, with camps held Monday
through Friday, June-August, and during school breaks. Kathryn Dolan also provides private
instruction for those unable to make classes or camps or those who prefer individualized
coaching.
As a former staff person, Kathryn was instrumental in growing the participation and improving
the quality of the gymnastics program over the past three years. Due to the success of the
program and the number of programs being offered over the past three years, in September of
2021, Kathryn was converted to a contracted staff member. Converting Kathryn Dolan to a
contracted staff member allowed her to work year-round and continue to provide supervision
and instruction to provide continuity of instruction and growth of a high-quality program.
Attachments:
Kathryn Dolan Gymnastics Contract-2023
Page 2 of 11
A5.Page 288 of 601
Clty ofEvanston"
PARKS,RECREATION &COMMUNITYSERVICES DEPARTMENT
CONTRACT FOR SERVICES
The Partiesto this Agreementare the Cityof Evanstonand Kathryn Dolan .ThisAgreement
consistingof the signature page and numberedsectionslistedbelowand any attachmentsreferencedin this Agreement,constitutesthe entire
Agreementbetween the Parties concerning the subject matter otthe Agreement,and supersedes all prior proposals,Agreements and
understandingsbetweenthe Parties concerningthe subjectmatter of theAgreement.ThisAgreementcan be signed in multiplecounterpartsand
signaturemaybe electronicor digitaluponagreement of the Padres.
TERMANDTERMINATION
DESCRIPTIONOF SUPPLIESANDSERVICES
PRICINGANDPAYMENT
STANDARDBUSINESSTERMSANDCONDITIONS
STANDARDCERTIFICATIONS
SUPPLEMENTALPROVISIONS.DISCLOSURESANDCONFLICTSOFINTEREST
In considerationof the mutualcovenantsand agreements containedin thisAgreement,and for othergoodand valuableconsideration,the receipt
and suft'ciencyof whichare herebyacknowledged,the Partiesagree to the terms and condlionsset forthhereinand have caused thisAgreementto
be executedby theirdulyauthorizedrepresentativeson the dates shownbelow.
“.'-""$"‘.“5-’!°."
CONTRACTOR CITYOF EVANSTON
VendorName);K%athryn Dolan
gnature Of?cralSignature
rintedNameKathwnD°Ia”P nted Name
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Chicago IL,60625 Pmmm
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...._‘r........-._1.._
1.TERMANDTERMINATION
1.1 TERMOF THISAGREEMENT:ThisAgreementhas an initialtenn ofJanuary1.2023throughDecember31,2023.Ifa start date is not
identi?ed,the tennshallcommenceuponthe last datedsignatureofthe Parties.ThisAgreementcannotbe tenninatedlessthan lhiny(30)days
beforethe agreed start date as indicatedbelow.Anyterminationless than thirty(30)days beforethe agreed start datemustbe withthe written
consent of the Departmentof Parks and Recreation.
Requestfor tennination,eitherbeforeor afterthe thirty(30)day periodmust be made in writingand submittedto the appropriaterepresentativeof the
DepartmentofParksand Recreation.
1.2 RENEWAL:Subjectto the maximumtotalterm as identi?edabove,the Cityhas theoptionto renewforthefollowingtennis)(Ifallitems
identi?edInthe contracthave been metby the vendor,the Citymay exercisethe optionto renewthe contrectjn year 2 oryear 3.)
Pricingforthe enewalterm(s).or the formulafordeterminingpriceis shown n the pricing sectionofthisAgreement.
Anyrenewal5 subject to the same terms and conditionsas the originalAgreementexcept as stated belowin this subsection.TheCty mayrenew
thisAgreementforanyor al of theoptionperiodsspeci?ed;mayexerciseanyofthe renewaloptionsearlyand mayexercisemorethanoneoptionat a time
basedoncontinuingneedandfavorablemarketconditionswheninthe bestinterestoftheCity.TheAgreementshallnot renewautomaticallynor shallthe
Agreementre ew solelyat Vendor'soption.
1.3 TERMINATIONFORCAUSE:The CitymaytenninatethisAgreement,in wholeor in part,immediatelyupon noticeto Vendorif:(a)the
Citydetermins that the actions or inactionsof Vendorhavecaused,or reasonablycouldcause,Jeopardyto health,safety,or propertyor (b)Vendor
has noti?edth Citythatit is unableor unwillingto performthe Agreement.
If Vendor fat to performto the City’ssatisfactionany materialrequirementof this Agreement.or is in violationof a materialprovision of this
Agreement.the Cityshallprovidewrittennoticeto Vendorto cure the problemidenti?edwithinthe periodof timespeci?edin the City5 writtennotice
Ifnot curedbythat date,the Citymay either:(a)immediatelyterminatethe Agreementwithoutadditionalwrittennoticeor (b)enforcethe termsand
conditionsof I e Agreement
For terminati due to any of the causes containedin this Section,the Cityretainsits rights to seek any availablelegal or equitableremediesand
damages.
1.4 TERMINATIONFOR CONVENIENCE:The Citymay,forits convenienceand with7 days priorwrittennoticeto Vendor,terminatethis
Agreement in wholeor in part and withoutpayment of any penaltyor incurringany furtherobligationto Vendor.Vendorshall be entitledto
compensationupon submissionof invoicesand proofof claimfor supplies and senricesprovidedin compliancewiththis Agreementup to and
includingthe date of tennination.
2.DESCRIPTIONOF SERVICES
Suparvillnn at all gymneltiu classes.camps.open gyms,partial and lesson:2.1 Descriptionof Servicerequired:
2.2 WHERESERVICESARETO BE PERFORMED:Unlessotherwisespeci?edin this sectionall services shall be performedin the Cityof
Evanston,Illinois.Vendorshalldisclosethe locationswherethe services requiredshall be perfomiedand the knownor anticipatedvalue of the
servicesto be performedat each location.
Locationwhereserviceswillbe performed
Anysupplies/materialsor othertangibleitemslefton Citypropertyby Vendoris done at Vendor'srisk.Vendoragrees to holdharmlessthe CityforanydamageorlosstoVendorsupplies,materialsor otherpropertyon Cityproperty.2.3 SCHEDULEOF WORK:Anyworkperformedon Citypremisesshallbe done duringthe hoursdesignated by the Cityand performedin amannerthatdoesnotinterferewiththeCityanditspersonnel.2.4 REPORTING,STATUSANDMONITORINGSPECIFICATIONS:2.4.1 Vendorshallimmediatelynotifythe Cityof anyeventthatmay have a materialimpacton Vendorsabilityto performthe Agreement.2.5 ASSIGNMENTANDSUBCONTRACTING:2.5.1 ThisAgreementmaynot be assigned,transferredinwholeor inpart byVendorwithoutthe priorwrittenconsentofthe City.Page2 of9Revised11/10/2022Page 4 of 11A5.Page 290 of 601
2.5.2 Forpurposesof thissection,subcontractorsare those speci?callyhiredto performallor part of the workcoveredbythe Agreement.
Willsubcontractorsbe utilized?Yes IE]No
2.5.3 Vendorshalldescribebelowthe names and addressesof allauthorizedsubcontractorsto be utilizedbyVendorin the performanceof this
Agreement,together with a descriptionof the work to be performed by the subcontractorand the anticipatedamount of moneythat each
subcontractoris expectedto receivepursuant to this Agreement.Vendorshallprovidea copyof any subcontractswithin20 days ofexecutionof this
Agreementforapprovalby the City.Vendorshallbe responsibleforthe accuracyand qualityofany subcontractorsperfonnance.
SubcontractorName Amountto be paid
Address Descriptionof work
SubcontractorName ‘Amountto be paid
Address Descriptionofwork
2.5.4 Vendorshall obtain approvalfromthe Citypriorto hiringany additionalor substitutesubcontractorsduringthe term of this Agreement.
Vendormay,uponrequest of the City,provideto the Citya draftsubcontractoragreement for review and approvalpriorto the executionof the
subcontract.Subontractoragreementsshallprovidethat servicesto be perfonnedunder the subcontractingagreement shallnot be sublet.sold,
transferred,assigned or otherwisedisposedofto anotherentityor personwithoutthe City'spriorwrittenconsent.
2.5.5 Allsubcontractsmust includethe same certi?cationsthat Vendormustmakeas a conditionof thisAgreement.
3.PRICINGANDPAYMENT.
3.1 METHODANDRATEOF COMPENSATION:TheCitywillcompensate Vendorforthe initialtenn as follows:
[I Hourly
E]Monthly
E]Annually
_i_|project After completion of each seasonal program.
:1 Item(showunitof measureand rate)
I]50%VendorI50"/nCity of Evanstonto includethe following provided by the City of Evanston:
o AVset up
Roomset up and breakdown
Registrationmanagement
Marketingofclass/programto includepromotionin programguide,whenschedulepermts,e-blasts,etc.
Useof exisitingequipmentownedby the Cityof Evanstonas describedas follows:
O
O
O
O
AND Storagespace provided,as by the Parksand RecreationDepartment,speci?callydescribedas follows:0O[E]60%VendorI40%City of Evanston to includethe followingprovidedby the Cityof Evanston:-AVset up-Roomset up and breakdown-Registrationmanagement-Marketingof class/programto includepromotionin programguide.whenschedulepermits,e-blasts,etc.Page3 of 9Revised11/10/2022Page 5 of 11A5.Page 291 of 601
lease select one option only):
e o isi nt ownedbythe Cityof Evanston as desc bed as follows:
equipment and mats
0000
O_RIE]Storage s ace provided.as available,bythe Parksand RecreationDepartment.speci?callydescribedas follows‘
0 gym closet
0
IE!70%Vendor/30%City of Evanston to includethe followingprovided by the Cityof Evanston:
AVset up
Roomset up and breakdown
Registrationmanagement
Marketingof classlprogramto includepromotioninprogramg ide.whenschedulepermits,e-blasts,etc.
3.2 TYPEOF PRICING:Pricn underthis Agreementis
:I Fnn
E Estimated d rw re ve I trevenue or all classes and mp 7 %oI resident revenue tar open gyms private lessons brmday part:a drec ta
3.3 RENEWALCOMPENSATION:Ifthis Agreementis renewed,the pric shall be at the same rate as forthe initialterm unless a d fferent
compensationor to mulafordeterminingthe renewalcompensationis state inth's section.
3.4 TAX:Paymentwll be made infullwithoutlocal,state,or federaltax wit held.
3.5 PAYMENTTERMSANDCONDITIONS:
3.5.1 Payments,willbe pa d inaccordancewithallapplicablelawsand rulesof the Cityof Evanstonand the Stateof lllino Remediesprovided
for thereinshallbe Vendor'ssole remedy for late paymentsby the City.Paym t termscontainedon Vendor's invoicessh IIhave no forceand
effect.
3.5.2 The Citywillnot pay for suppliesprovidedor services render d n ud related expenses,incurred prior to the executionof this
Agreementbythe Partieseven itthe eit ct‘vedate of the Agreementis pr to ex cut
4.STANDARDBUSINESSTERMSANDCONDITIONS
4.1 AVAILABILITYOFAPPROPRIATION:ThisAgreementis cont ngent upon and ubjectto the availabilityof funds.The City.at its sole
option.mayterminateor suspendthis Agreement.in wholeor in part,withoutpenaltyor fui1herpaymentbeingrequired,ifa reductionin fundingis
necessaryor advisablebased uponact I or projectedbudgetaryconsiderationsVend r w be noti?edin writingof the failureofappropriaton or of
4.2 BACKGROUNDCHECKANDDRUGTESTING:Wheneverthe Citydeems it reasonably necessaryfor securityreasons,the Citymayconductatitsexpense,cr minalbackg und checks of Vendor,including?ngerpiinng andDCFSauthorization.Additionally,Vendormaybe subjectedtodnigtesting.Vendorshallreassignim d alelyany such individualwho,in the op n on of the City.does notpass the backgroundcheckor failsthedrugtesting.4.3 POLICYMANUAL:AlthoughVendor is not an employee,Vendoragrees to followthe policiesoutlinedin ChapterVI of the City ofEvanstonEmployeeManualwhichoullsEthicsRules;WorkplaceHarassmentPolicyDrugand AlcoholPolicy;PersonalAppearance;WorkplaceViolence;and Weapons-FreeWorkplac4.4 TIMEIS OF THEESSENCE:Timeis of the essencewithrespect to Vendors performanceof this Agreement.VendorshallcontinuetoperformitsobligationswhleanydisputeconcerningtheAgreementisbengresolved,unlessotherwisedirectedbythe C’ty.Page 4 of920
One of the foll
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Ven n I"60°/a0msden!casand0
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4.5 NO WAIVEROF RIGHTS:Exceptas speci?callywaivedin writing,failureby a Party to exercise or enforcea rightdoes not waivethat
Party5 rightto exerciseor enforcethat or other rightsinthe future.
4.6 FORCEMAJEURE:Failureby eitherParty to performits duties and obligationswillbe excused by unfoneseeablecircumstancesbeyondits
reasonablecontroland not due to its negigenoeincludingacts of nature,acts of tencrism,riots,labordisputes.?re,?ood,explosion,and governmental
prohibiton.Thenon-declaringPartymaycancelthe Agreementwithoutpenaltyifperformancedoes notresumewithin30 daysof the declaration.
4.7 CONFIDENTIALINFORMATION/FOIA:Each Party,to thisAgreementmayhave or gain access to con?dentialdata or informationowned
or ma ntainedby the other Party in the course of carryingout its responsibilitiesunder this Agreement.Vendorshall presume all information
received fromthe City or to which it gains access pursuant to this Agreement is con?dential.Vendorinformation,unless clearly marked as
con?dentialand exemptfromdisclosureunderthe IllinoisFreedomof InformationAct("FOIA”),5 ILCS140/7et.seq.,shallbe consideredpublic.
No confd ntialdata collected.maintained,or used in the course of performanceof the Agreement shallbe disseminatedexcept as authorizedby
aw and withthe writtenconsent of the disclosingParty,eitherduringthe periodof the Agreementor thereafter.The receivingParty must retum any
and a data collected,maintained,createdor used in the course of the performanceof the Agreement,in whateverformit is maintained,promptlyat
the end ofthe Agreement,or earlierat the request of the disclosingParty,or notifythe disclosingPartyin writingof itsdestruction.Uponnoti?cation
by the C ty that it has receiveda Freedomof InformationActrequest that callsfor recordswithn the vendors control,the Vendorshallpromptly
provideat requested records to the Cityso that the Citymaycomplywiththe request withinthe limitedstatutorytimeframesrequiredby FOIA.
Vendorshallindemnifyand defendthe Cityfromand againstall claimsarisingfromthe City'sexceptionsto disclosingcertainrecordswhichVendor
maydesignateas proprietaryor con?dential.Complianceby the Citywithan opinionor a directivefromthe IllinoisPublicAccess Counseloror the
AttorneyGeneralunderFOIA,or witha decisionor orderof Courtwithjurisdictionover the City,shallnot be a violationof this Section.
4.8 USEANDOWNERSHIP:Allworkperformedor supples created by Vendorunderthis Agreement,whetherwrittendocumentsor data,
goods or eliverablesof any kind,shall be deemed work-for-hireunder copyrightlaw and all intellectualpropertyand other laws,and the City is
granted 5 le and exclusiveownershipto all such work,unless otherwiseagreed in writing.Vendor herebyassignsto the Cityall right,title,and
interest n and to such workincludingany related intellectualpropertyrights,and/orwaives any and all claimsthat Vendor may have to such work
including ny socalled ‘moralrights"in connectionwiththe work.Vendor acknowledgesthe City may use the workproductfor any purpose.
Confden at data or informationcontainedin such workshallbe subject to con?dentialityprovisionsof this Agreement.This paragraphdoes not
applyt workor suppliescreatedbyVendorpriorto thisAgreementand providedto the Citydurng the termofthisAgreement.
4.8 INDEMNIFICATIONANDLIABILITY:Vendorshalldefend,indemnifyand holdharmlessthe Cityand its of?cers,electedand appointed
of?cials,agents,and employeesfromany and all liability,losses,or damagesas a resultof claims,demands,suits,actions,or proceedingsof any
kindor nature,includingbut not limitedto costs,and fees,includingattorney's fees,judgmentsor settlements,resultingfromor arisingout of any
negligentor willfulact or omissionon the part of Vendor.Such indemni?cationshall not be limitedby reasonof the enumerationof any insurance
coveragehereinprovided.This provisionshallsurvivecompletion,expiration,or tenninationof this Agreement.Nothingcontainedhereinshall be
construedas prohibitingthe City,or its of?cers,agents,or employees,fromdefendingthroughthe selectionand use of theirown agents,attorneys,
and experts,any claims,actionsor suits broughtagainst them.Vendorshallbe liablefor the costs,fees.and expenses incurredin the defenseof
any such claims,actions,or suits.Nothinghereinshallbe construedas a limitationor waiverof defensesavailableto the Cityand employeesand
agents,includingbut not limitedto the IllinoisLocalGovernmentaland GovernmentalEmployeesTort ImmunityAct,745ILCS10/1-101et seq.
Atthe CityCorporationCounsel'soption,Vendormustdefendallsuitsbroughtupon all such Lossesand must pay all costs and expenses
incidentalto them,butthe Cityhas the right,at its option,to participate,at its owncost,in the defenseof any suit,withoutrelievingVendorof any of
its obligationsunderthis Agreement.Anysettlementof any claimor suit relatedto this Agreementby Vendor must be made onlywiththe prior
writtenconsentof the CityCorporationCounsel,ifthe settlementrequiresanyactionon the part of the City.
To the extentpennissibleby law,Vendorwaivesany limitsto the amountof its obligationsto indemnify,defend,or contributeto any sums
due under any Losses,includingany claimsthat may be subjectto the IllinoisWorkersCompensationAct.820 ILCS305/1el seq.or any other
relatedlawor judicialdecision,includingbut not limitedto,Koleckiv.CyclopsWeldingCorporation,146 Ill.2d 155 (1991).The City,however,does
not waive any limitationsit may have on its liabilityunder the IllinoisWorkersCompensationAct,the IllinoisPension Code or any other statute.
Vendorshallbe responsiblefor any losses and costs to repairor remedyworkperformedunder thisAgreementresultingfromor arisingout of any
such error,omissions or of its liabilityfor loss damageresulting AllprovisionsofthisSection4.8 shallsurvivecompletion,expiration,or terminationof thisAgreement.4.9 INSURANCE:Vendor shall,at its own expense,secureand maintainin effectthroughoutthe durationof this contract,insuranceagainstclaimsforinjuriestopersonsordamagestopropertywhichmayarisefromorinconnectionwiththeperformanceoftheservicesandworkhereunderbyVendor.If Vendorcannotsecure insurance,Vendorherebyagrees to indemnifyand hold harmlessthe Cityin accordancewithSection4.8 foranyclaimsarisingdirectlyout of Vendors Work.Vendorexpresslyagrees to waiveits rights,bene?tsand entitlementsunder the “OtherInsurance"clauseof any generalliabilityinsurancepolicyasrespectstheCity.
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4.10 INDEPENDENTCONTRACTOR:Vendor shallact as an independentVendorand not an agent or employeeof,orjoint venture withthe
City.Allpaymentsby the Cityshallbe made on that basis.
4.11 COMPLIANCEWITHTHE LAW:Vendor shall complywithall applicablefederal,state,and locallaws,niles,ordinances,regulations,
orders,federalcircularsand all licenseand permitrequirementsin the performanceof this Agreement.Vendorshallbe in compliancewithapplicable
tax requirementsandshallbe currentin paymentof such taxes.Vendorshallobtainat itsown expense,alllicensesand permissionsnecessaryforthe
perfonnanceof thisAgreement.
4.12 APPLICABLELAWNENUE:ThisAgreementshallbe construedinaccordancewitfiandissubjecttothe lawsandrulesoftheCityofEvanstonand
the State of Illinois.TheDepartmentof HumanRights‘EqualOpportunityrequirements(44Ill.Adm.Code 750)are incorporatedby reference.The Cityshall
notenter intobindingarbitrationto resolve any dispute related to this Agreement.The Citydoes not waive tort immunityby enteringintothis
Agreement.IncompliancewiththeIllinoisandfederalConstitutions,the IllinoisHumanRightsAct,the U.8.CivilRightsAct,and Section504 of the federal
RehabilitationAct and other applicablelaws and rules,the Citydoes not unlawfullydiscriminatein employment,contracts,or any other activity.
Venueforanyactionout of or due to thisAgreementshallbe in CookCounty,Illinois.
4.13 ANTI-TRUSTASSIGNMENT:IfVendordoes not pursueany claimor cause of action it has arisingunder antitrustlaws relatingto the
subjectmatterof the Agreement,then upon request of the City'sCorporationCounsel,Vendorshallassignto the Cityrights,titleand interestin and to
the claimor cause of action.
4.14 CONTRACTUALAUTHORITY:The Departmentthat signs for the Cityshall be the only Cityentityresponsiblefor performanceand
paymentunderthe Agreement.Whenthe City'sauthorizeddesigneesigns in additionto an Department,theydo so as approvingof?cerand shall
have noliabilityto Vendor.
4.15 NOTICES:Noticesand other communicationsprovidedfor herein shall be givenin writingby registeredor certi?edmail,returnreceipt
requested,by receiptedhand delivery,by courier(UPS,FederalI’-Jipressor other similarand reliablecarrier),by e-mail,or byfax showingthe date
and time of successfulreceipt.Noticesshall be sent to the individualswho signedthe Agreement using the contact informationfollowingthe
signatures.Eachsuch noticeshall be deemedto have been providedat the timeit is actuallyreceived.By givingnotice,eitherParty may change
the contactinformation.
4.16 MODIFICATIONSANDSURVIVAL:Amendments,modi?cationsand waiversmustbe in writingand signedby authorizedrepresentativesof
the Parties.Anyprovisionof thisAgreementof?ciallydeclaredvoid,unenforceable,oragainstpublicpolicy,shallbe ignoredand the remainingprovisions
shallbe interpreted,as faras possible,to giveefiectto the Parties‘intent.Allprovisionsthatbytheirnat re wouldbe expected to survive,shallsurvive
termination.Inthe event of a conflictbetweenthe City'sand Vendor'stenns,conditionsand attachments,the City'sterms,conditionsand attachments
shallprevail.
4.17 PERFORMANCERECORDI SUSPENSION:Uponrequest of the City,Vendorshall meet to discuss performanceor providecontract
performancepdates to helpensure properperformanceof the Agreement.The CitymayconsiderV ndor'sperformanceunderthisAgreementand
compliancewithlaw and rule to detennlne whether to continuethe Agreement,suspend Vendor fromdoingfuturebusiness withthe Cityfor a
speci?edperi d l lime,or to determinewhetherVendorcanbe consideredresponsibleon speci?cfu ure contractopportunities.
4.18 FREEDOMOFINFORMATIONACT:ThisAgreementand all relatedpublicrecordsmaintainedby,providedto or requiredto be provided
to the Cityare subjectto the IllinoisFreedomof lnfonnationActnotwithstandingany provsionto the c ntrarythat maybe foundinthis Agreement.
4.19 NON-WAIVEROF RIGHTS:Nofailureof eitherpai1yto exerciseany powergivento ‘thereunderor to insistuponstrictcompliancebythe
otherparty withits obligationshereunder,and no customor practiceof the partiesat variancewiththe termshereof,nor any payment under this
Agreementshat constitutea waiverof either
4.20 SEVERABILITY:Exceptas otherwiseprovidedherein,the invalidityor unenforceabilityof any particularprovision,or part thereof,of thisAgreementshallnotaffecttheotherprovisions,and this Agreementshallcontinuein allrespects as ifsuch invalidor unenforceableprovisionhadnotbeencontincdherein.4.21 COUNERPARTS:Forconvenience,thisAgreementmaybe executed inany numb r of counterparts,eachof whichshallbe deemedtobeanoriginal.4.22 SAVINGSCLAUSE:If any provisionof this Agreement,or the applicationof such provisi n,shallbe renderedor declaredinvalidby acourtofcompelntjurisdiction,or by reason of its requiringany steps,actions,or results,the rema'ningparts or portionsof this Agreementshallremaininfullfreandeffect.5.STANDARDCERTIFICATIONS Page 6 of9Revised11/10/222Page 8 of 11A5.Page 294 of 601
':mm
any:
:1 m
Vendoracknowledgesand agrees that complance wth ths sect on and each subsectionf the term of the Agreementand any renewalsis a
materialrequirementand conditionof this Agreement By executing ths Agreement,Ven or certi?es compliancewith t is sectionand each
subsectionand is undera cont nuingobligationto reman in complanceand reportany non-compliance.
This section,and each subsection,apples to subcontractorsused on this Agreement.Vend r shall includethese StandardCerti?cationsin any
subcontractused in the performanceof the Agreement
If this Agreement extends over multiple?scal years ncludingthe nitia term and all re wals,Vendor and its subco tractorsshall ccn?rrn
compliancewiththis sectioninthe mannerand lomratdeterminedby the Cityby the date spe ed by the Ciy and in no event laterthanJanuary 1
of each year thatthisAgreementremains in effect.
Ifthe Partiesdeterminethat any cert?cation n this section is not applicableto thisAgreem t t may be strickenwithoutaffectingthe remaining
subsections.
5.1 As part of each certi?cation,Vendoracknowledgesand agrees that shouldVendor r its subcontractorsprovidefa se information,or failto
be or remainincompliancewitht e StandardCerti?cationrequrements,one or moreofthe f w ng sanctionswillapply:
o the Agreementmaybe voidby operationof law and
-the Citymayvoidthe Agreement.
Identifyinga sanctionor failng to dentrfya sanctionin relationto any of t e specifc certif ot waive impositio of other sanctionsor
precludeapplicationof sanctionsnot spec ?callydentl?ed.
5.2 Vendorcerti?esitand itsemployeeswillcomplywithapplicableprovisions ofthe U.S.C R gh s Act,Section504of the FederalRehabilitation
Act,the AmericanswithDisabilitiesAct(42 U.S.C.§12101et seq.)and app cabe rules n pe ance underthisAgreement.
5.3 Vendorcerti?esthat persons havingcontact withanyvulnerablepopulation(anyin n u der the age of 18,a personwhois 18 yearsofage
or olderwitha disabiltiyor any personwho is 60 years of age or older)must cert fy that they mandatedreportersby completingthe CANTS22
Fonnand completethe mandatedreporter bainng priorto deliveryof servicesunderthisag e ment.The mandatedreporter DCFSIllinoistraining
canbe foundat ht gs://mndcfstrainlng.org.Vendermust provideproofof acknowledgmentand tr n rig to the Cityon demand.
5.4 IfVendor,or any of?cer,director,partner,or othermanagerialagent of Vendor,has e n convictedofa felonyundertheSarbanes-OxleyAct
of2002,or a Class3 or Class2 felonyunderthe IllinoisSecuritiesLawof 1953,Vendorcerti?esat least ?ve years have passed since the date of the
conviction.Vendorfurthercerti?esthatit is not barredfrombeingawardeda contractand acknow g s that the Cityshalldeclare the Agreementvoidif
thiscerti?cationis false(30ILCS500/50-10.5).
5.5 Vendorcerti?esthatitanditsaf?liatesare notdelinquentinthepaymentofanyfees,?ne ages,or debtstotheCity.
5.6 Vendorcerti?esit complieswiththe Section1-12-5of the Cityof EvanstonCode the IllinoisDepartmentof HumanRightsActand
rules applicableto publiccontracts,includingequal employmentopportunityrefrainng f nlawfuldiscrminationand havingwrittensexual
harassmentpolicies(775 ILCS5/2-105).
5.7 Vendor certi?es that it shall employ only persons duly licensedby the State to perform professonal services under this
AgreementforwhichapplicableIllinoislawrequiresa license,subjectto pr orapprovaloft
6.0 DISCLOSURESANDCONFLICTSOF INTEREST
Vendorshallnothave any publicor privateinterestand shallnot acquiredirectlyor indrectly uch interestwhichcon?icts in any mannerwth '15performanceunderthisAgreement.Section2:DebarmentILegalProceedingDisclosure(AllVendorsmust completethis section).Vendormustidentifyany of the followingthatoccurredforitor any ifits ol?cersor directorsw h the previous10yearsDebarmentfromcontractingwithanygovernmentalentityYesNoIProfessionallicensuredisciplineYesNo2BankruptciesYesNoAdverseciviljudgmentsandadministrative?ndings Yes NoIXCriminalfelonyconvictionsYes:I No )3 Page 7 of 9Revised11/10/2022
s does n
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y.andramuPage 9 of 11A5.Page 295 of 601
h vei
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1.SUPPL MENTALPROVISIONS
1.1 City Supplemental Provisions
:De?nitions
R uiredFederalClauses,Certi?cationsand Assurances
ARRARequirements(AmericanRecoveryand Reinvestme
nt
of2009)
El Pr vailingWage (820 ILCS130/1et seq.)
I:M /EBESubcontractingRequirements
01 er (describe)
CANTS22 Attached
ChapterVIof the Cityof EvanstonEmployeeManual(
Et
h
c
s
Rul
es,
WorkpceHarassmentPolicy,Drugand
AlcoholPolicy,PersonalAppearance,WorkplaceViol
ence.
an
d
Weap
ons
eeWorkplace).
7.2 Vendors pplemental Provisions
Ifany of
t
eab
o
scheckedyes.pleaseidentifywithdescriptiveIntormatronthenatureoflhdebarmenlandlegalproceeding.TheCityreserves
the right re
q
etmoreinionnation,shouldtheinformationneedfurtherclari?cation.
R
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e
d
11/
10/
2022
Pa
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8of9Page 10 of 11A5.Page 296 of 601
TAXPAYERIDENTIFICATIONNUMB
ER
I certifythat:
1.Thenumbers wnon this I rmis mycorrect taxpayer denti?cationnumber(or I amwe toranumbertobeissuedtome),and
2 I am not sub]ct to backup withholdingbecause:(a)I am exempt from backupwlh lor(b)Ihavenotbeennoti?edbytheInternal
RevenueServce (IRS)that I am subject to backup withholdingas a resut of a fail r
e
trep
ort
allinterestordividends,or(c)theIRShas
noti?edrne th I I am no longer subjectto backupwithholding,and
I am a U.S.p rson (includinga U.S.residentat en).
-Ify u are an individual,enter your name and SSNas it appears on yourSocia
l
e
c
u
ri
t
y
Card.
-I!y u are a sole proprietor,enter the owner's name on the name line follow b
y
thenameofthebusinessand
the wner'sSSNor EIN.
Ify u are a single-memberLLCthat is disregardedas an entityseparate fro ow
ner
,
entertheowner'sname
n t e namelineand the d/b/aon the businessname lineand enterthe owne
r
orEIN.
it LLCis a co orationor partnership,enter the entity'sbusinessname a E
I
N
andforcorporations
,
attach
RS acceptance letter(CP261or CP277).
or it otherentities,enter the name of the entityas used to applyforthe entit
y’
E
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andtheE/N.
thryn Dolan
me:
ntlficatlonNumber:_1
SocialSecur y Number
or
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Employerldent?calionNumber
Legal Status (checkone):
I Individual I]Governme I
[:1 SoleProprietor I:INonreside al en
Partnership Estateor I t
:I LegalServicesCorporation El PharmacyNon-Corp.)
Tax—exempt PharmacyF neralHome/Cemetery(Corp.)
:]Corporationprovidingor billing I:ILmted La ‘lilyCompany(select applcabletax classi?
cat
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n)medicaland/orhealthcare sewices [I D =disregardedentity
E]C =corporation
CorporafonNOTprovidingor billing P =partnership
medicaland/orhealthcareservices
Signature:L Date:1/20/2023
Name:
Busines
Taxpaye
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9of9Page 11 of 11A5.Page 297 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Amy Kellogg, Recreation Manager
Subject: Approval of Sole Source Agreement with Carl Rosenthal for Fitness
Class Instruction at the Levy Senior Center
Date: February 13, 2023
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a sole source agreement
with Carl Rosenthal (1326 Gordon Terr, Deerfield, IL 60115) for fitness class instruction at the
Levy Senior Center. The agreement term is January 1, 2023, through December 31, 2023.
Requires two-thirds (2/3) vote of the Council members.
Funding Source:
Revenue from program registrations is deposited into the General Fund Account, Levy Senior
Center Business Unit 100.30.3055.53565, and instructional expenses are paid from Levy
Senior Center Business Unit 100.30.3055.62505 which has a $154,000 budgeted allocation.
Compensation for the vendor is based on the following amount of revenue collected:
Program(s) Vendor Revenue City Revenue
Fitness Classes 70% 30%
For 2023, with increased class fees, the sta ff is projecting $45,000 in revenues and
approximately $32,000 in expenses. For 2022, revenue for Carl’s classes was approximately
$43,000, and expenses were approximately $30,000.
Council Action:
For Action
Summary:
Carl Rosenthal has been instructing Pickleball Workshops at the Levy Senior Center and for
the Parks & Recreation Department for over five years. During this time, Carl has provided
excellent instruction for active older adults and helped support a healthy lifestyle for Levy
members. The vendor provides instructions and equipment.
A6.Page 298 of 601
Below is a breakdown of the program fees charged for Carl’s classes:
Pickleball Workshop- Beginners M/W 12p-1:30p
Length of class Member Fee Non-Member Fee
10 weeks (10 classes) $138 $187
Pickleball Workshop- Intermediate/Easy Play M/W 1:30p-3p
Length of class Member Fee Non -Member Fee
10 weeks (10 classes) $138 $187
Pickleball Workshop- Advanced Beginners W 3p-4:30p
Length of class Member Fee Non -Member Fee
10 weeks (10 classes) $138 $187
Pickleball Workshop- Competitive/Aggressive Play M 3p-4:30p
Length of class Member Fee Non -Member Fee
10 weeks (10 classes) $138 $187
As mentioned above, Carl has done an excellent job in providing instruction for fitness classes,
and staff recommends this agreement which expires on December 31, 2023.
Attachments:
Carl Rosenthal Contract 2023
Page 2 of 11
A6.Page 299 of 601
L «,
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PARKS,RECREATION&COMMUNITYSERVICES DEPARTMENT
CONTRACT FOR SERVICES
C__ruL..g.
The Parties to thisAgreementare the Cityof Evanston a-\lTd°’>R«C4-'1‘..“ThisAgreement,consistingof the signaturepage and numberedsectionstistedbelowandanyattachmentsreferencedinthisAgreement,constitutesthe entireAgreementbetweenthe Partiesconcerningthe subject matter oftheAgreement,and supersedes all priorproposais,Agreementsand understandingsbetweenthe Partiesconcerningthe subject matter of the
Agreement.ThisAgreementcan be signedin multiplecounterpartsand signaturemayhe electronicor digitaluponagreementofthe Parties.
TERMANDTERMINATION
DESCRIPTIONOF SUPPLIESANDSERVICES
PRICINGANDPAYMENT
STANDARDBUSINESSTERMSANDCONDITIONS
STANDARDCERTIFICATIONS
DISCLOSURESANDCONFLICTSOF INTEREST
SUPPLEMENTALPROVISIONS
."‘.°"."’:“.‘*’!":"
In considerationof the mutual covenants and agreements containedin this Agreement,and for othergood and valuableconsideration,the receipt
and sut?cienoyof whichare hereby acknowledged,the Parties agree to the terms and conditionsset forthhereinand have caused this Agreementtobeexecutedbytheirdulyauthorizedrepresentativesonthedatesshownbelow.
CONTRACTOR
V 7“
CITYOFEVANSTON
(VendorNarne)C.J\1’LL 1
PC'_:"
Signature(‘~..OfticialSignature
PrintedName <:..9t~\"L\"(\‘)-/Q»1>‘3‘\)'\.{1AT£\PrintedName
TitleScans F<‘ewiC_“\"«‘-’L~~»Date ‘\I‘?/u:re_L.Title Date
Address t>.>?.L¢;Cv,-c;»®;>Ci -C\:i‘Y”V"t"<C—Q DesignaeSignature
D(3‘2"A<:\E“’i3 \L‘PrintedName
Phone (i§\§‘\-‘PP->A\‘§<E3<Fax (Se/“\j('\\l"O‘)\\39“)Title
Email ‘>\3‘'v£53IQ’;0 R3 '¥‘L’3""'\Address
Revised11/02/2022
Page ‘Iof 9
Page 3 of 11
A6.Page 300 of 601
1.TERMANDTERMINATION
1.1 TERMOFTHISAGREEMENT:ThisAgreementhas an initialtermof January1‘-',2023throughDecember315-’,2023.Ifa start date is not
identified,the tenn shall commenceuponthe last dated signatureof the Parties.ThisAgreementcannot be terminatedless than thirty(30)days
beforethe agreed start date as indicatedbelow.Anyterminationless than thirty(30)days beforethe agreed start date must be withthe written
consent of the Departmentof Parksand Recreation.
Requestfortermination,eitherbeforeorafterthethirty(30)dayperiodmustbe madeinwritingandsubmittedto the appropriaterepresentativeofthe
Departmentof Parksand Recreation.
1.2 RENEWAL:Subjectto the maximumtotalterm as identi?edabove,theCityhas the optionto renewforthefollowingterm(s):Ifvendormeets
the contractualneeds,thiscontactcouldbe renewedfor1yearstime.
Pricingforthe renewalterm(s),or theformulafordeterminingpriceis showninthe pricingsectionof thisAgreement.
Any renewal is subjectto the same terms and conditionsas the originalAgreementexcept as stated belowin this subsection.The Citymay renew
thisAgreementforanyorallofthe optionperiodsspeci?ed;mayexerciseanyoftherenewaloptionsearlyandmayexercisemorethanone optionat a time
basedon continuingneedandfavorablemarketconditionswheninthe bestinterestofmeCity.TheAgreementshallnot renewautomaticallynorshallthe
Agreement renewsolelyat Vendor's option.
1.3 TERMINATIONFORCAUSE:The Citymayterminatethis Agreement,in wholeor in part,immediatelyuponnoticeto Vendorif:(a)the
Citydeterminesthatthe actionsor inactionsofVendorhavecaused,or reasonablycouldcause,jeopardyto health,safety,or property.or (b)Vendor
has notifiedthe Citythat it is unable or unwillingto performthe Agreement.
If Vendorfailsto performto the Citys satisfactionany materialrequirementof this Agreement,or is in violationor’a materialprovisionof this
Agreement,the Cityshallprovidewrittennoticeto Vendorto cure the problemidenti?edwithinthe periodoftimespeci?edinthe City‘swrittennotice.
If not cured by that date,the Citymay either:(a)immediatelyterminatethe Agreementwithoutadditionalwrittennotice or (b)enforcethe terms and
conditionsof the Agreement.
For terminationdue to any of the causes containedin this Section‘the Cityretainsits rightsto seek any availablelegal or equitableremediesand
damages.
1.4 TERMKNATIONFOR CONVENIENCE:The Citymay,for its convenienceand with7 days priorwrittennoticeto Vendor.terminatethis
Agreement in wholeor in part and withoutpayment of any penaltyor incurringany furtherobligationto Vendor.Vendor shall be entitledto
compensationupon submissionof invoicesand proofof claimfor suppliesand servicesprovidedin compliancewith this Agreementup to and
includingthe dateoftermination.
2.DESCRIPTIONOFSERVICES
2.1 Descriptionof Service required:I?tC.\45~\T5?\?>\3\KK)"\3 §7\“5'\‘9‘C:?0 ‘L
2.2 WHERESERVICESARETO BE PERFORMED:Unlessothenivisespeci?edin thissectionallservicesshallbe performedinthe Cityof
Evanston,Illinois.Vendorshall disclosethe locationswhere the servicesrequiredshallbe performedand the knownor anticipatedvalue of the
servicesto be performedat each location.
Locationwhereserviceswillbe performed I-5 V C’I5"Q‘TE—:I‘1~-V00 E’\;\L’E—P??ué
..__C’‘.
Locationwhere serviceswillbe performed ~§A7‘-"'C«>
Anysupplies/materialsor othertangibleitemslefton Citypropertyby Vendoris doneat Vendors risk.Vendoragrees to holdharmlessthe Cityfor
anydamage or lossto Vendorsupplies.materialsor otherpropertyon Cityproperty.
2.3 SCHEDULEOF WORK:Anyworkperformedon Citypremisesshall be done duringthe hoursdesignatedby the Cityand performedin a
mannerthat does not interferewiththe Cityand its personnel.
2.4 REPORTING,STATUSANDMONITORINGSPECiFlCATIONS:
2.4.1 Vendorshallimmediatelynotifythe Cityofanyeventthatmayhave a materialimpactonVendorsabilityto performthe Agreement.
2.5 ASSIGNMENTANDSUBCONTRACTING:
Page 2 of9
Revised 11/02/2022
Page 4 of 11
A6.Page 301 of 601
2.5.1 ThisAgreementmaynot be assigned,transferredinwholeor inpart byVendorwithoutthe priorwrittenconsentofthe City.
2.5.2 Forpurposesofthissection,subcontractorsare thosespecificallyhiredto performallor part ofthe workcoveredbytheAgreement.
/Willsubcontractorsbe utilized?Yes 2 No
2.5.3 Vendorshalldescribebelowthe namesand addressesof allauthorizedsubcontractorstobe utilizedby Vendorin the periorntanceofthisAgreement,togetherwitha descriptionof the workto be performedby the subcontractorand the anticipatedamountof moneythat eachsubcontractorisexpectedtoreceivepursuanttothisAgreement.Vendor shallprovidea copyof any subcontractswithin20 days of executionof this
Agreementforapprovalby the City.Vendorshallbe responsibleforthe accuracyand qualityofanysubcontractorsperformance.
SubcontractorName Amountto be paid
Address Descriptionofwork
SubcontractorName Amountto be paid
Address Descriptionofwork
2.5.4 Vendorshallobtainapprovalfromthe Citypriorto hiringany additionalor substitutesubcontractorsduringthe term or’this Agreement.Vendormay,upon request of the City,provideto the Citya draftsubcontractoragreement forreviewand approvalpriorto the executionof the
subcontract Subontractoragreements shall providethat servicesto be performedunderthe subcontractingagr'eement shall not be sublet,sold,
transferred.assigned or otherwisedisposedof to anotherentityor personwithoutthe City‘:priorwrittenconsent.
2.5.5 Allsubcontractsmustincludethe same certi?cationsthatVendormustmake as a conditionofthisAgreement.
3.PRICINGANDPAYMENT.
3.1 METHODANDRATEOFCOMPENSATION:TheCitywillcompensate Vendorforthe initialterm as follows:
Hourly
Monthly
/Annually
‘A _
—Project myme iv:t<>erL 5'\"~—‘39t?l\-‘TV/"—M°<$S
item(showunitof measureand rate)f
50%Venctorl50°/aCityof Evanstonto include the followingprovidedby the Cityof Evanston:
-AVset up
-Registrationmanagement
a Marketingofclass./programtoincludepromotioninprogramguide,whenschedulepermits,e-blasts,etc.
:2 Useofexisitingequipmentownedby the CityofEvanstonas describedas follows:
0
O
O
a ND Storage space provided,as available,by the Parksand RecreationDepartment,speci?callydescribedas follows:
0
O
60%VendorI40%Cityof Evanstonto includethe followingprovided by the Cityof Evanston:-AVset up
-Registrationmanagement
-Marketingofclass/programto includepromotioninprogramguide,when schedulepermits,e-blasts,etc.
Page 3 of 9
Revised 11/02/2022
Page 5 of 11
A6.Page 302 of 601
Oneof the followingoptions(please select one option only):
:1 Useof extsitingequipmentownedbythe Cityof Evanstonas describedasfollows:
O
O
O
0
OR Storagespace provided,as available,bythe Parksand RecreationDepartment,speci?callydescribedas follows:
C:
0
?70%VendorI30%Cityof Evanston to includethe followingprovidedby the city of Evanston:
AV set up
Roomset up and breakdown
Registrationmanagement
ll/larkettngof class/programto includepromotionin programguide,whenschedulepermits,e-blasts,etc.
0030
3.2 TYPEOF PRlClNG:Pricingunder thisAgreementis
V‘Firm
Estimated
3.3 RENEWALCOMPENSATlON:IfthisAgreementis renewed,the priceshallbe at the same rate as for the initialterm unle s a different
compensationor formulafordeterminingthe renewalcompensationis statedinthissection.tr:"E 9...:?\?k7/T"\‘"\9D\Q 5 'l>t’r*-'\—‘";>
'\‘PvE'N "3:(LE c'.“bu-;'*5-(''a)‘-T\oe'\e\-L LC:-.«§;—r\$9211 Cg,‘-7 *5/D
c.3.4 TAX:Paymentwillbe madeinfullwithoutlocal,state,orfederaltax withheld.'rt~\4&L§\€_.>»’DJ,
L
,.
3.5 PAYMENTTERMSANDCONDlTl0NS:Q W
3.5.1 Payments,willbe paidin accordance with all applicablelaws and rulesof the Cityof Evanstonand the State of Illinois.Remediesprovided
for thereinshall be Vendor's sole remedy for late payments by the City.Payment terms containedon Vendor'sinvoicesshall have no force and
effect.
3.5.2 The Citywillnot pay for supplies providedor servicesrendered,includingrelatedexpenses,incurredpriorto the executionof this
Agreementby the Partieseven ifthe effectivedateof the Agreementis priorto execution,
4.STANDARDBUSINESSTERMSANDCONDITIONS
4.1 AVAILABELITYOFAPPROPRlATl0N:ThisAgreementis contingentuponand subjectto the availabilityof funds.The City,at its sole
option.may terminateor suspendthisAgreement,in wholeor in part,withoutpenaltyor furtherpayment being required,ifa reduction in fundingis
necessary or advisablebased upon actualor projectedbudgetaryconsiderations.Vendorwillbe noti?edin writingof the failureor’appropriationor of
3 redumion or decrease.
4.2 BACKGROUNDCHECKANDDRUGTESTING:Wheneverthe Citydeemsit reasonablynecessaryforsecurityreasons,the Citymay
conductat itsexpense,criminalbackgroundchecksofVendor,including?ngerprintingandDCFSauthorization.Additionally,Vendormaybesubjectedto
drug testing.Vendorshallreassign immediatelyany such individualwho,in the opinionof the City,does not pass the backgroundcheckor failsthe
drug testing.
4.3 POLICYMANUAL:AlthoughVendoris not an employee,Vendoragrees to followthe policiesoutlinedin Chapter VI of the City of
EvanstonEmployeeManualwhichoutlinesEthicsRules;WorkplaceHarassmentPolicy;DrugandAlcoholPolicy;PersonalAppearance;Workplace
Violence;and Weapons-Free Workplace.
4.4 TIMEIS OF THEESSENCE:Timeis of the essencewithrespectto Vendor'sperformanceof thisAgreement.Vendorshallcontinueto
performits obligationswhileany disputeconcerningtheAgreementis beingresolved,unlessotherwisedirectedby the City,
Page 4 of9
Revised11/02/2022
Page 6 of 11
A6.Page 303 of 601
4.5 NOWAIVEROF RIGHTS:Exceptas speci?callywaivedin writing,failureby a Partyto exerciseor enforcea rightdoes not waivethat
Party'srightto exerciseor enforcethator otherrightsinthe future.
4.6 FORCEMAJEURE:FailurebyeitherPartyto performitsdutiesandobligationswillbe excusedbyunforeseeablecircumstancesbeyondits
reasonablecontroland not dueto itsnegligenceincludingacts ofnature,acts ofterrorism.riots,labordisputes,?re,flood,explosion,and governmental
prohibition.Thenon~declaringPartymaycancelthe Agreementwithoutpenaltyifperformancedoes notresume within30 days of the declaration.
4.7 CONFIDENTIALtNFORfiIiATlONIF0lA:Each Party,to this Agreementmay have or gain accessto con?dentialdataor informationowned
or maintained by the other Party in the course of carryingout its responsibilitiesunder this Agreement.Vendorshall presumeall informationreceivedfromtheCityortowhichitgainsaccesspursuanttothisAgreementiscon?dential.Vendorinformation,unless clearly marked as
con?dentialand exemptfromdisclosureunderthe lllinoisFreedomof informationAct(“FOlA”),5 lLCS140/7et.seq.,shallbe consideredpublic.
Nocon?dentialdata collected,maintained,or used inthe courseof performanceof the Agreementshallbe disseminatedexcept as authorizedby
lawand withthe writtenconsent of the disclosingParty,eitherduringthe periodofthe Agreementor thereafter.The receivingPartymust returnany
and alldatacollected,maintained,createdor usedinthe courseofthe performanceofthe Agreement,inwhateverformit is maintained,promptlyattheendor’the Agreement,or earlierat the request of the disclosingParty,or notifythe disclosingPartyinwritingof its destruction.Uponnoti?cation
by the Citythat it has receiveda Freedomof informationActrequest that callsfor recordswithinthe Vendors control,the Vendorshall promptlyprovideallrequestedrecordstotheCitysothattheCitymaycomplywiththerequestwithinthelimitedstatutorytimeframesrequiredbyFOlA.
Vendorshallindemnifyand defendthe Cityfromand against all claimsarisingfromthe City'sexceptionsto disclosingcertainrecords whichVendor
may designate as proprietaryor con?dential.Complianceby the Citywithan opinionor a directivefromthe IllinoisPublicAccess Counseloror the
AttorneyGeneralunder FOIA,or witha decisionor order of Courtwithjurisdictionoverthe City,shall not be a violationof this Section.
4.8 USE ANDOWNERSHIP:Allworkperformed or suppliescreatedby Vendorunderthis Agreement,whetherwrittendocumentsor data,
goods or deliverablesof any kind,shall be deemedwork~for-hireunder copyrightlaw and all intellectualpropertyand otherlaws,and the Cityis
granted sole and exclusiveownershipto all such work,unless otherwiseagreed in writing.Vendorhereby assigns to the Cityall right,title,and
interestin and to such workincludingany relatedintellectualpropertyrights,and/orwaivesany and allclaimsthat Vendormayhave to suchwork
includingany so-called"moralrights“in connectionwiththe work.Vendoracknowledgesthe City mayuse the workproductfor any purpose.
Con?dentialdata or informationcontainedin such workshallbe subject to con?dentialityprovisionsor’this Agreement.Thisparagraph does not
apply to work or supplies created by Vendor priorto thisAgreementand providedto the Cityduringthe termofthisAgreement.
4.8 ll\lDEllI|NlFlCATlON ANDLlABlLiT‘/:Vendorshalldefend,indemnifyand holdharmlessthe Cityand its officers,electedand appointed
officials,agents,and employeesfromany and all liability,losses,or damages as a resultof claims,demands,suits,actions,or proceedingsof any
kindor nature,includingbut not limitedto costs,and fees,includingattomey‘sfees,judgmentsor settlements,resultingfromor arising out of any
negligentor willfulact or omissionon the part of Vendor.Such indemni?cationshall not be limitedby reason of the enumeration of any insurance
coverage hereinprovided.This provisionshallsurvivecompletion,expiration,or terminationof this Agreement.Nothingcontainedhereinshallbe
construedas prohibitingthe City,or its officers,agents,or employees,fromdefendingthroughthe selectionand use of theirownagents,attorneys,
and experts,any claims,actionsor suits broughtagainst them.Vendorshallbe liablefor the costs,fees,and expenses incurredin the defense of
any such claims,actions,or suits.Nothinghereinshallbe construedas a limitationor waiverof defensesavailableto the Cityand employeesand
agents,includingbut not limitedto the IllinoisLocalGovernmentaland GovernmentalEmployeesTortimmunityAct,745 lLCS10/‘l—t01 et seq.
Atthe CityCorporationCounsel'soption,Vendormust defendaltsuitsbroughtuponallsuch Lossesand must payallcosts and expenses
incidentalto them,but the Cityhas the right,at itsoption,to participate,at its owncost,in the defenseofanysuit,withoutrelievingVendorof any of
its obligationsunder this Agreement.Any settlementof any claimor suit relatedto this Agreementby Vendormust be made onlywiththe prior
writtenconsent oftheCityCorporationCounsel,ifthe settlementrequiresany actionon the part ofthe City.
To the extent permissibleby law,Vendorwaives anylimitsto the amount of its obligationsto indemnify,defend,or contributeto anysums
due under any Losses,includinganyclaimsthat maybe subjectto the IllinoisWorkersCompensationAct,820 lLCS305/1et seq.or any other
relatedlawor judicialdecision,includingbutnot limitedto,Koteckill.CyclopsWeldingCorporation,146 ill.2d 155 (1991).The City,however,does
not waiveany limitationsit may have on its liabilityunder the lllinoisWorkersCompensationAct,the lllinoisPensionCode or any other statute.
Vendor shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resultingfrom or arising out of any
act or omission,neglect,or misconductin the performanceof his/herWork.Acceptanceof the workby the Citywillnot relieveVendorof the
responsibilityforsubsequentcorrectionof anysucherror,omissionsand/ornegligentacts or of its liabilityforloss or damage resultingtherefrom.All
provisionsofthisSection4.8 shallsurvivecompletion,expiration.or terminationof thisAgreement.
4.9 INSURANCE:Vendorshall,at its own expense,secureand maintainin effectthroughoutthe durationof this contract,insuranceagainst
claimsfor injuriesto persons or damages to property whichmay arise fromor in connectionwiththe performanceof the servicesand work
hereunderby Vendor.if Vendorcannot secure insurance,Vendorhereby agrees to indemnifyand holdharmlessthe City in accordancewith
Section4.8 foranyclaimsarisingdirectlyoutofvendors Work.
Vendorexpresslyagreesto waiveitsrights,benefitsandentitlementsunderthe“OtherInsurance”clauseof anygeneralliabilityinsurance
policyas respects the City.
Page 5 of9
Revised 11/02/2022
Page 7 of 11
A6.Page 304 of 601
4.10 INDEPENDENTCONTRACTOR:Vendorshallact as an independentVendorand not an agent or employeeof,or jointventurewiththe
City.Allpaymentsby the Cityshallbe madeon that basis.
4.11 COMPLIANCEWlTHTHE LAW:Vendorshall complywithall applicablefederal,state,and locallaws,rules,ordinances,regulations,
orders,federalcircularsand alllicenseand permitrequirementsinthe performanceof thisAgreement.Vendorshallbe incompliancewithapplicable
tax requirementsandshallbe currentin paymentofsuchtaxes.Vendorshallobtainat itsownexpense,alllicensesand permissionsnecessaryforthe
performanceofthisAgreement.
4,12 APPLlCABLELAWNENUE:ThisAgreementshallbe construedinaccordancewithandissubjectto thelawsandrulesofthe CityofEvanstonand
theStateof lliinois.TheDepartmentofHumanRights‘EqualOpportunityrequirements[44ill.Adm.Code750)areincorporatedby reference.TheCityshall
not enter into bindingarbitrationto resolveany disputerelatedto thisAgreement,The Citydoes not waivetort immunityby enteringinto this
Agreement.incompliancewiththe IllinoisandfederalConstitutions,the lllinoisHumanRightsAct,the U.8.CivilRightsAct,and Section504ofthefederal
RehabilitationAct and other applicablelaws and rules,the Citydoes not unlavriullydiscriminatein employment,contracts,or any other activity.
Venuefor any action out of or due to thisAgreementshallbe in CookCounty,Illinois.
4.13 ANTI-TRUSTASSIGNMENT:IfVendordoes not pursue any claimor cause of actionit has arisingunderantitrustlawsrelatingto the
subject matterof the Agreement,thanuponrequest of the City's CorporationCounsel,Vendor shall assign to the Cityrights,titleand interestin and to
the claimor cause of action.
4.14 CONTRACTUALAUTHORITY:The Departmentthat signsforthe Cityshallbe the only Cityentityresponsiblefor performanceand
payment underthe Agreement.Whenthe City'sauthorizeddesigneesigns in additionto an Department,they do so as approvingofficerand shall
have no liabilityto Vendor.
4.15 NOTlCES:Noticesand other communicationsprovidedfor hereinshall be given in writingby registered or certi?edmail,return receipt
requested,by receipted hand delivery,by courier(UPS,FederalExpressor other similarand reliablecarrier),by e-mail,or by faxshowingthe date
and time of successful receipt,Noticesshall be sent to the individualswho signed the Agreement using the contact informationfollowingthe
signatures.Each such notice shall be deemedto have been providedat the timeit is actuallyreceived.By givingnotice,eitherParty may change
the contact information.
4.16 MOD|FlCATiDNSANDSURVIVAL:Amendments,modi?cationsandwaiversmustbe inwritingandsignedby authorizedrepresentativesof
the Parties.Anyprovisionof this Agreementoi?ciallydeclaredvoid,unenforceable,or against publicpolicy,shallbe ignoredandthe remainingprovisions
shallbe interpreted,as far as possible,to giveeffectto the Parties’intent.Allprovisionsthat bytheirnaturewouldbe expectedto survive,shallsurvive
termination.inthe eventofa con?ictbetweenthe City'sandVendor'sterms,conditionsandattachments,theCity‘sterms,conditionsandattachments
shallprevail.
4.17 PERFORMANCERECORDI SUSPENSKON:Upon request of the City,Vendorshall meet to discussperformance or providecontract
performance updates to help ensure properperfonnance ofthe Agreement.The Citymay considerVendor'sperformanceunderthisAgreementand
compliancewith law and rule to determinewhether to continuethe Agreement,suspend Vendor from doing future businesswiththe City for a
speci?edperiodoftime,or to determinewhetherVendorcan be consideredresponsibleonspecificfuturecontractopportunities.
4.18 FREEDOMOF lNFORMATIONACT:ThisAgreementand all relatedpublicrecordsmaintainedby,providedto or requiredto be provided
to the Cityare subjectto the IllinoisFreedomofinformationActnotwithstandinganyprovisionto the contrarythatmaybe foundinthisAgreement.
4.19 NON-WAIVEROF RIGHTS:No failureofeitherpartyto exerciseany powergivento it hereunderorto insistuponstrictcompliancebythe
other partywithits obligationshereunder,and no customor practiceof the partiesat variancewiththe terms hereof,nor any paymentunderthis
Agreementshallconstitutea waiverof eitherparty'srightto demandexactcompliancewiththeterms hereof.
4.20 SEVERABIUTY:Exceptas otherwise providedherein,the invalidityor unenforceabilityof any particular provision,or part thereof,of this
Agreement shall not affect the other provisions,and this Agreement shall continue in all respects as ifsuch invalidor unenforceableprovision had
not been contained herein.
4.21 COUNTERPARTS:For convenience.thisAgreementmaybe executedin any numberof counterparts,each of whichshallbe deemedto
be an original.
4.22 SAVlNGSCLAUSE:if any provisionof thisAgreement,or the applicationof such provision,shallbe renderedor declaredinvalidby a
court of competentjurisdiction,or by reasonof its requiringany steps,actions,or results,the remainingparts or portionsof thisAgreementshall
remaininfullforceand effect.
5.STANDARDCERTlFlCATlONS
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Vendoracknowledgesand agrees that compliancewiththis sectionand each subsectionfor the term of the Agreementand any renewals is a
materialrequirementand conditionof this Agreement.By executingthis Agreement,Vendorcerti?escompliancewith this sectionand each
subsectionand is undera continuingobligationto remainincomplianceand report any non-compliance.
Thissection,and each subsection,appliesto subcontractorsused on this Agreement.Vendorshall includethese Standard Certi?cationsin any
subcontractused inthe performanceof the Agreement..
if this Agreementextendsovermultiple?scalyears includingthe initialterm and all renewals,Vendorand its subcontractorsshall con?rm
compliancewiththis section in the mannerand formatdeterminedby the Cityby the date speci?edby the Cityand in no event laterthanJanuary t
of each year that this Agreementremainsin effect.
Ifthe Partiesdeterminethat any certi?cationin this sectionis not applicableto this Agreement.it maybe strickenwithoutafiectingthe remaining
subsections.
5.1 As part of each certi?cation.Vendoracknowledgesand agrees thatshouldVendoror itssubcontractorsprovidefalse information,or failto
be or remainin compliancewiththe Standard Certi?cationrequirements,oneor moreof thefollowingsanctionswillapply:
a the Agreementmay be voidby operationoflaw,and
e the Citymayvoidthe Agreement.
identifyinga sanctionor failingto identifya sanctionin relationto any of the speci?ccerti?cationsdoes not waiveimpositionof other sanctionsor
preclude applicationof sanctionsnot speci?callyidenti?ed.
5.2 Vendorcerti?esitanditsemployeeswillcomplywithapplicableprovisionsoftheUS.CivilRightsAct,Section504of theFederalRehabilitation
Act,the AmericanswithDisabilitiesAct(42 U.S.C.§12101et seq.)and applicablerulesin performanceunder this Agreement.
5.3 Vendorcertifiesthat personshavingcontact withanyvulnerablepopulation(anyminorunderthe age of 18,a personwhois ‘:8yearsof age
or olderwitha disabilitiyor any personwhois 60 years ofage or older)must certifythat they are mandatedreporters by completingthe CANTS22
Formand completethe mandatedreporter trainingpriorto deliveryof servicesunder thisagreement.The mandatedreporter DCFS lllinoistraining
can be foundat https:l/mr.dcfstraining.org.Vendermustprovideproofof acknowledgmentand trainingto the Cityon demand.
5.4 ifVendor,or any of?cer,director,partner,orothermanagerialagent of Vendor,has been convictedof a felonyunderthe Sarbanes—OxleyAct
of2002,or a Class3 or Class2 felonyunderthe lllinoisSecuritiesLawof 1953,Vendorcerti?esat least?veyears have passed sincethe date or’the
conviction.Vendorfurthercertifiesthatitis not barredfrombeingawarded a contract and acknowledgesthat theCityshalldeclare the Agreementvoidif
thiscerti?cationis false (30 iLCS 500150-105).
5.5 Vendorcerti?esthatitanditsaf?liatesarenotdelinquentinthepaymentofanyfees,?nes,damages,or debtstothe City.
5.6 Vendor certi?esit complieswiththe Section1-‘:2-5of the Cityof EvanstonCode and the lllinoisDepartmentof HumanRightsActand
rules applicableto publiccontracts,includingequal employmentopportunity,refrainingfrom unlawfuldiscrimination,and having writtensexual
harassmentpolicies(775 ILCS5/2-105}.
5.7 Vendorcerti?esthat it shall employ only persons duly licensedby the State of lllinoisto perform professionalservices under this
Agreement forwhichapplicableIllinoislawrequiresa license,subjectto priorapprovalofthe City.
6.0 DlSCLOSURESANDCONFLICTSOFINTEREST
Section1:Conflictof interestProhibited
Vendorshallnot haveany publicor privateinterestandshallnot acquiredirectlyor indirectlyanysuchinterestwhichcon?ictsinany mannerwithits
performanceunderthisAgreement.
Section 2:DebarmentILegalProceeding Disclosure(AllVendorsmust complete thissection).
Vendormust identifyanyof the followingthat occurredforitor any ifitsofficersor directorswithinthe previous10 years:
Debarmentfromcontractingwithany governmentalentity Yes No v
Professionallicensurediscipline Yes "I No 7i’;
Bankruptcies Yes No »
Adverse civiljudgmentsand administrative?ndings Yes No [17/‘Criminalfelonyconvictions Yes No
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Ifanyof the aboveis checkedyes,pleaseidentifywithdescriptiveinformationthenatureofthe debarmentandlegalproceeding.The Cityreserves
the rightto request moreinformation.shouldthe informationneed iunherclari?cation.
7.SUPPLEMENTALPROVISIONS
7.1 city Supplemental Provisions
:l De?nitions
RequiredFederalClauses,Certi?cationsand Assurances
ARRARequirements(AmericanRecoveryand ReinvestmentActof2009)
I:PrevailingWage (820 lLCS130i1et seq.)
M/\N/EBESubcontractingRequirements
|:Other (describe)
CANTS22 Attached
ChapterVIofthe CityofEvanstonEmployeeManual(EthicsRules,WorkplaceHarassmentPolicy,Drugand
AlcoholPolicy.PersonalAppearance,WorkplaceViolence,and Weapons-FreeWorkplace).
7.2 VendorsupplementalProvisions
r __
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I certifythat:
TAXPAYERIDENTIFICATIONNUMBER
1.Thenumbershownon thisformis mycorrecttaxpayeridenti?cationnumber(orI amwaitingfor a numberto be issuedto me),and
2.I am not subjectto backupwithholdingbecause:(a)I am exemptfrombackupwithholding.or (bl I have not been noti?edbythe Internal
Revenue Service (IRS)that I am subject to backup withholdingas a result of a failureto report all interest or dividends,or (c)the IRS has
noti?edmethat I am no longersubjectto backupwithholding,and
3.lam a US.person(includingat us.residentalien).
Name:
Business Name:
Taxpayer Identi?cation’Number:
ifyouare an individual,enteryournameand SSNas itappearsonyour SocialSecurityCard.
Ifyou are a soleproprietor,enter the owner'sname on the namelinefollowedby the nameof the businessand
the owner's SSN or EIN.
ifyou are a single-memberLLCthatis disregardedas an entityseparate fromits owner,enter the owner'sname
on the namelineand the cl/b/aon the businessnamelineandenter theowner'sSSNorEIN.
if the LLCis a corporationor partnership,enter the entity'sbusinessname and EINand for corporations,attach
IRSacceptance letter (CP261 or CP277).
For all otherentities,enter the name of the entityas used to applyforthe entity's EINand the EIN.
<W"._\‘,._-[V
Clem:LT‘2.;>ge I\~L—Tuv¢’~\‘'k_,T3C;';
Social SecurityNumber
/’2:43<‘”1~‘—‘rs;‘#7 ?«\ri’5
OI’
EmployerIdenti?cationNumber
Legal Status (check one]:
Signature;“
Individual
Soie Proprietor
Partnership
LegalServicesCorporation
Tax-exempt
Corporationprovidingor billing
medicaiand/orhealthcareservices
CorporationNOTprovidingor billing
medicaland/orhealthcareservices
Revised 11/02/2022
<;i;7(’’’’’
’resists,
:1 Governmental
I:Nonresidentalien
Estateor trust
Pharmacy(Non-Corp.)
E Pharmacy.~‘Funera|Homelcemetery(Corp.)
LimitedLiabilityCompany(selectapplicabletax ciassi?cation)
D =disregardedentity
C =corporation
P =partnership
Date:\\/‘g/ZAQLL”
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Amy Kellogg, Recreation Manager
Subject: Approval of Sole Source Contract with Marla Lampert for Fitness
Instruction at the Levy Senior Center
Date: February 13, 2023
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a sole source agreement
with Marla Lampert (6431 N Kimball, Lincolnwood, IL 60712) for fitness class instruction at the
Levy Senior Center. The agreement term is January 1, 2023, through December 31, 2023.
Requires two-thirds (2/3) vote of the Council members.
Funding Source:
Revenue from program registrations is deposited into the General Fund Account, Levy Senior
Center Business Unit 100.30.3055.53565, and instructional expenses are paid from Levy
Senior Center Business Unit 100.30.3055.62505 which has a $154,000 budgeted allocation.
Compensation for the vendor is based on the following amount of revenue collected:
Program(s) Vendor Revenue City Revenue
Fitness Classes 60% 40%
For 2023, with increased class fees, the staff is projecting $40,000 in revenues and
approximately $25,000 in expenses. For 2022, revenue for Marla’s classes was approximately
$38,000, and expenses were approximately $23,000.
Council Action:
For Action
Summary:
Marla Lampert has taught at the Levy Senior Center and for the Parks & Recreation
Department for nearly twenty years. During this time, Marla has provided excellent instruction
for active older adults and helped support a healthy lifestyle for Levy members. The vendor
provides instructions, and the Levy Center provides the equipment.
A7.Page 309 of 601
Below is a breakdown of the program fees charged for Marla’s classes:
Cardio, Strength, & Stretch M/W 10:30a-11:30a
Length of class Member Fee Non-Member Fee
Ten weeks (20 classes) $140 $182
Pilates/Sculpt Tu 9:30a-10:15a
Length of class Member Fee Non-Member Fee
Ten weeks (10 classes) $80 $104
As mentioned above, Marla has done an excellent job in providing instruction for fitness
classes, and staff recommends this agreement which expires on December 31, 2023.
Attachments:
Marla Lampert Contract 2023
Page 2 of 16
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\‘\.=:-7CttyofEvanston"
PARKS,RECREATION &COMMUNITYSERVICES DEPARTMENT
CONTRACT FOR SERVICES
The Partiesto thisAgreementare the Cityof Evanstonand his Agreement,consistingof the signaturepage and numberedsections
listedbelowand anyattachmentsreferencedinthisAgreement,constitutesthe entireAgreementbetweenthe Partiesooncemingthe subjectmatterof
the Agreement,and supersedes all priorproposals,Agreementsand understandingsbetweenthe Partiesooncemingthe subject matter of the
Agreement.ThisAgreementcan be signedinmultiplecounterpartsand signaturemaybe electronicor digitaluponagreementofthe Parties.
TERMANDTERMINATION
DESCRIPTIONOFSUPPLIESANDSERVICES
PRICINGANDPAYMENT
STANDARDBUSINESSTERMSANDCONDITIONS
STANDARDCERTIFICATTONS
DISCLOSURESANDCONFLICTSOFINTEREST
SUPPLEMENTALPROVISIONS
.“.°’.°"."'5"!":"‘
In considerationof the mutualcovenantsand agreements containedin this Agreement,and forothergood and valuableconsideration,the receipt
and suf?ciencyofwhichare herebyacknowledged,the Partiesagreeto the termsand conditionsset forthhereinand havecausedthisAgreementto
be executedby theirdulyauthorizedrepresentativesonthe datesshownbelow.
CONTRACTOR CITYOF EVANSTON
(VendorName)
Signature Of?cialSignature___
PrintedName AkA4"{L_Ar PrintedName______
nu ’
‘J
‘UL ‘
Date 1 ’7/Tttte__T____,_,,___Date_
Address (0 LLBJLII»‘KL???g DeeigneeSignature
I...L_M_(,oLLJdob)“];l—PrlntedName
Pnoneg?t?’K LgIflK0R Fax Title
Email m 0 Ad ,Igm ‘g.e§(__@41g;I.CCMN.Address
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‘I.TERMANDTERMINATION
1.1 TERMOF THISAGREEMENT:ThisAgreementhas an initialtom ofJanuary 1*‘,2023throughDacember31",2023.Ifa startdateis not
identi?ed,the term shallcommenceuponthe last datedsignatureof the Parties.ThisAgreementcannotbe terminatedless than thirty(30)days
beforethe agreed startdate as indicatedbelow.Anyterminationless than thirty(30)days beforethe agreed startdate must be withtinewritten
consentofthe Departmentof Parksand Recreation.
Requestfortermination,eitherbeforeor atterthethirty(30)day periodmustbe madeinwritingand submittedto the appropriaterepresentativeofthe
DepartmentofParksand Recreation.
1.2 RENEWAL:Subjecttothe maximumtotaltermas identi?edabove,the Cityhas the optionto renewforthefollowingterm(s):Ifvendormeets
the contractualneeds,thiscontactcouldbe renewedfor1 yearstime.
Pricingforthe renewalterm(s),orthe formulafordeterminingpriceisshowninthe pricingsectionofthisAgreement.
Anyrenewalis subjectto the sametermsand conditionsas the originalAgreementexcept as stated belowinthis subsection.The Citymayrenew
thisAgreementforanyoralloftheoptionperiodsspeci?ed;mayexerciseanyofthe renewaloptionseartyandmayexercisemorethanoneoptionat a time
basedoncontinuingneedandfavorablemarketconditionswheninthe bestinterestofthe City.TheAgreementshellnotrenewautomaticallynorshallthe
Agreementrenewsolelyat Vendorsoption.
1.3 TERMlNATlONFORCAUSE:The CitymayterminatethisAgreement,in wholeor in part,immediatelyuponnoticeto Vendorii:(a)the
Citydeterminesthat the actionsorinactionsofVendorhave caused,or reasonablycouldcause,jeopardyto health.safety,or property,or (b)Vendor
has noti?edthe Citythat it is unableor unwillingto perfonnthe Agreement.
if Vendorfailsto performto the City's satisfactionany materialrequirementof this Agreement,or is in violationof a materialprovisionof this
Agreement,theCityshallprovidewrittennoticeto Vendorto curethe problemidenti?edwithinthe periodoftimespeci?edinthe City'swrittennotice.
if not curedby that date.the Citymayeither:(a)immediatelyterminatethe Agreementwithoutadditionalwrittennoticeor (b)enforcethe termsand
conditionsoftheAgreement.
Forterminationdue to any of the causescontainedin this Section,the Cityretainsits rightsto seek anyavailablelegal or equitableremediesand
damages.
1.4 TERMINATIONFORCONVENIENCE:The Citymay,for its convenienceand with1 days priorwrittennoticeto Vendor,terminatethis
Agreementin wholeor in part and withoutpaymentof any penalty or incurringany furtherobligationto Vendor.Vendor shall be entitledto
compensationupon submissionof invoicesand proof of claimfor suppliesand servicesprovidedin compliancewiththis Agreementup to and
includingthe dateof termination.
2.
'oesgarnrrgngr senvrcr-:s
2.1 Descriptionofsenrice required:ki I Is)/I?§‘§0 I70
2.2 WHERESERVICESARETO BE PERFORMED:Unlessotherwisespecifiedin this sectionall servicesshallbe perfonnedin the Cityof
Evanston,Illinois.Vendorshalldisclosethe locationswherethe senricesrequiredshallbe performedand the knownor anticipatedvalue of the
servicesto be performedat each location.
Locationwhereserviceswillbe performed I2"
Locationwhereserviceswillbe performed
Anysupplieslmaterielsor othertangibleitemsleftonCitypropertybyVendoris doneat Vendorsrisk.Vendoragreesto holdharmlesstheCityfor
any damageor loss to Vendorsupplies,materialsor otherpropertyon Cityproperty.
2.3 SCHEDULEOFWORK:AnyworkperformedonCitypremisesshallbe doneduringthe hoursdesignatedby the Cityand performedin a
rnannerthatdoes notinterferewiththe Cityand its personnel.
2.4 REPORTING,STATUSANDMONITORINGSPECIFICATIONS:
2.4.1 Vendorshallimmediatelynotifythe Cityofanyevent thatmayhavea materialimpacton Vendorsabilityto performthe Agreement.
2.5 ASSIGNMENTANDSUBCONTRACTING:
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2.5.1 ThisAgreementmaynotbe assigned,transferredinwholeor inpart byVendorwithcutthepriorwrittenconsentoftheCity.
2.5.2 Forpurposesofthissection,subcontractorsarethosespeci?callyhiredto performallor part oftheworkcoveredbythe Agreement
Willsubcontractorsbe u?ltzed?Yes No
2.5.3 Vendorshalldescribebelowthe namesand addressesof all authorizedsubcontractorsto be utilizedby Vendorinthe performanceofthis
Agreement,together with a descriptionof the workto be performedby the subcontractorand the anticipatedamountof money that each
subcontractoris expectedto receivepursuantto thisAgreement Vendorshallprovidea copyofanysubcontractswithin20 days ofexecutionofthis
Agreementforapprovalby the City.Vendorshallbe responsiblefortheaccuracyand qualityofanysubcontractorsperformance.
SubcontractorName Amountto be paid
Address Descriptionofwork
SubcontractorName
4
Amounttobe paid
Address Descriptionofwork
2.5.4 Vendorshallobtainapprovalfromthe Citypriorto hiringany additionalor substitutesubcontractorsduringthe term of this Agreement
Vendormay,upon request of the City,provideto the Citya draftsubcontractoragreementfor reviewand approvalpriorto the executionof the
subcontract Subontractoragreementsshall providethat servicesto be performedunderthe subcontractingagreementshall not be sublet,sold,
transferred,assignedor otherwisedisposedofto anotherentityor personwithouttheCitys priorwrittenconsent
2.5.5 Allsubcontractsmustincludethe samecerti?cationsthatvendormustmakeas a conditionofthisAgreement
3.PRICINGANDPAYMENT.
3.1 METHODANDRATEOFCOMPENSATION:TheCitywillcompensateVendorforthe initialtermas follows:
Hourly
Monthly
Annually
Project
ltemlshowunitofmeasureandrate)
50%VendorI50%Cityof Evanstonto includethe followingprovidedby the city of Evanston:
-AVsetup
-Registrationmanagement
-Marketingofclasslprogramto includepromotioninprogramguide,whenschedulepermits,e-blasts,etc.
o Useofexisitingequipmentownedby the Cityof Evanstonas describedas follows:
O
O
O
O
0 AND Storagespaceprovided,as available,bythe ParksandRecreationDepartment,speci?callydescribedas follows:
0
O
%0%Vendorl40%Cityof Evanstonto includethe followingprovidedby the City of Evanston:
-AVsetup
0 Registrationmanagement
-Marketingofciasslprogramtoincludepromotioninprogramguide,whenschedulepermits,e-blasts,etc.
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One of the followingoptions (please select oneoption only):
/Useofexisitingequipmentownedby theCityof Evanstonas describedas follows:
o ILV isoo_e.>1>
o mug IMS
0
OR Storagespace provided,as available,bythe ParksandRecreationDepartment,speci?callydescribedas follows:
0
O
70%VendorI30“/nCity of Evanstonto includethe followingprovidedbythe Cityof Evanston:
AVset up0
-Roomsetup andbreakdown
0 Registrationmanagement
-Marketingofclasslprogramto includepromotionin programguide,whenschedulepermits,eblasts,etc.
3.2 TYPEOF PRICING:PricingunderthisAgreementis
IE4Hnn
Estimated
3.3 RENEWALCOMPENSATION:IfthisAgreementis renewed,the priceshallbe at the same rate as forthe initialterm unless a different
compensationorfonnulafordeterminingthe renewalcompensationis statedinthissection.
3.4 TAX:Paymentwillbe madeinfullwithoutlocal,state,or federaltax withheld.
3.5 PAYMENTTERMSANDCONDITIONS:
3.5.1 Payments,willbe paidinaccordancewithall applicablelawsand rulesofthe Cityof Evanstonandthe Stateof Illinois.Remediesprovided
forthereinshallbe Vendors sole remedyfor late paymentsbythe City.PaymenttermscontainedonVendors invoicesshallhave no forceand
elteot.
3.5.2 The City willnot pay for suppliesprovidedor servicesrendered,includingrelatedexpenses,incurredpriorto the executionof this
Agreementbythe Partiesevenifthe effectivedateofthe Agreementis priorto execution.
4.§TANDARD BQ§|NE§§TERM§AND§QNDlTlQN§
4.1 AVAILABILITYOF APPROPRIATION:ThisAgreementis contingentuponand subjectto the availabilityof funds.The City,at its sole
option,mayterminateor suspendthisAgreement,in wholeor in part,withoutpenaltyor furtherpaymentbeing required,ifa reductionin fundingis
necessaryor advisablebaseduponactualorprojectedbudgetaryconsiderations.Vendorwillbe noti?edinwritingofthefailureof appropriationorof
a reductionordecrease.
4.2 BACKGROUNDCHECKANDDRUGTESTING:Wheneverthe Citydeems it reasonablynecessaryforsecurityreasons,the Citymay
conductat itsexpense,criminalbackgroundchecksofVendor,including?ngerprintingand DCFSauthorization.Additionally,Vendormaybe subjecbdto
drugtesting.Vendorshallreassignimmediatelyany such individualwho,in the opinionof the City,does not pass the backgroundcheckor failsthe
drugtesting.
4.3 POLICYMANUAL:AlthoughVendoris not an employee,Vendoragrees to followthe policiesoutlinedin ChapterVI of the City of
EvansinnEmployeeManualwhichoutlinesEthicsRules;WorkplaceHarassmentPolicy;DrugandAlcoholPolicy;PersonalAppearance;Workplace
Violence;and Weapons-FreeWorkplace.
4.4 TIMEIS OF THEESSENCE:Timeis ofthe essenixe withrespectto Vendors performanceofthisAgreement.Vendorshallcontinueto
performitsobligationswhileany disputeconcemlngthe Agreementis beingresolved,unlessotherwisedirectedbythe City.
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Vendoraoknowtedgssand agrees that compliancewiththis sectionand each subsectionfor the term of the Agreementand any renewals is a
materialrequirementand conditionof this Agreement By executingthis Agreement Vendorcerti?es compliancewiththis section and each
subsectionand is undera continuingobligationto remainincomplianceand reportany non-compliance.
Thissection,and each subsection,appliesto subcontractorsused on this Agreement.Vendorshall includethese StandardCerti?cationsin any
subcontractused in the performanceofthe Agreement
if this Agreementextendsover multiple?scal years inducing the initialterm and all renewals,Vendor and its subcontractorsshall con?rm
compliancewiththissectioninthe mannerand formatdeterminedby the Cityby the date speci?edby the Cityand in no eventlaterthanJanuary 1
ofeach yearthatthisAgreementremainsin effect
Ifthe Partiesdeterminethat any certi?cationin this sectionis not applicableto thisAgreement,it maybe strickenwithoutaffectingthe remaining
subsections.
5.1 Aspart of each certi?cation,Vendoracknowledgesand agreesthat shouldVendororits subcontractorsprovidefalseinformation,or failto
be or remainincompliancewiththe StandardCerti?cationrequirements,one or moreof thefollowingsanctionswillapply:
-the Agreementmaybe voidby operationoflaw,and
-the CitymayvoidtheAgreement
Identifyinga sanctionorfailingto identifya sanctionin relationto any of the speci?ccerti?cationsdoes notwaiveimpositionof othersanctionsor
precludeapplicationofsanctionsnotspeci?callyidenti?ed.
5.2 Vendorcerti?esitand itsemployeeswillcomplywithapplicableprovisionsoftheU.S.CiviRightsAct,Section504oftheFederalRehabilitation
Act,theAmericanswithDisabilitiesAct(42 U.S.C.§12101et seq.)and applicablen.rlesin performanceunderthisAgreement
5.3 Vendorcerti?esthat personshavingcontactwithanyvulnerablepopulation(anyminorunderthe age of 18,a personwhois 18yearsofage
or olderwitha disabilitiyor any personwhois 60 yearsof age or older)must certifythat they are mandatedreportersby completingthe CANTS22
Formand completethe mandatedreportertrainingpriortodeliveryof servicesunderthis agreement.The mandatedreporterDCFSIllinoistraining
canbe foundat ht_bgs:I/mr.dcfstraining.org.Vendermustprovideproofofacknowledgmentandtrainingto the Cityon demand.
5.4 ifVendor,oranyoi?cer,director,partner,or othermanagerialagent ofVendor,has beenconvictedofa felonyundertheSarbanes~OxleyAct
of2002,ora Class3 orClass2 felonyunderthe IllinoisSecuritiesLawof 1953,Vendorcerti?esat least?veyears havepassed sincethe dateof the
conviction.Vendorfurthercerti?esthatitisnotbarredfrombeingawardeda contractandacknowledgesthattheCityshalldeclaretheAgreementvoidif
this certi?cationis false(30 ILCS500/50-10.5).
5.5 Vendorcerti?esthatitanditsaf?liatesarenotdelinquentinthepaymentofanyfees,?nes,damages,ordebtstothe City.
5.6 Vendorcerti?esit complieswiththe Section1-12-5of the Cityof EvanstonCode and the IllinoisDepartmentof HumanRightsActand
rules applicableto publiccontracts,includingequal employmentopportunity,refrainingfromunlawfuldiscrimination,and having writtensexual
harassmentpolicies(775ILCS5/2-105).
5.7 Vendor certi?esthat it shall employ onlypersons dulylicensedby the State of lllinoisto performprofessionalservices under this
AgreementforwhichapplicableIllinoislawrequiresa license,subjectto priorapprovalofihe City.
6.0 Dt3cLOSURE§AND§?FLlcT§QFlNTERE?
Section 1:conflict of interest Prohibited
Vendorshallnot haveany publicor privateinterestandshallnotacquiredirectiyorindirectlyanysuch interestwhichcon?ictsinany mannerwithits
performanceunderthisAgreement.
section 2:DebarmentILegeiProceedingDisclosure(AllVendorsmust completethis section).
Vendormustidentifyanyofthe followingthatoccurredforitor anyifitsof?cersor directorswithinthe previous10years:
Debarmentfromcontractingwithanygovernmentalentity Yes No
Professionallicensurediscipline Yes No II
Bankruptcies Yes No
Adverseciviljudgmentsand administrative?ndings Yes No
Criminalfelonyconvictions Yes No
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ifany ofthe aboveis checkedyes,pleaseidentifywithdescriptiveinformationthe natureofthe debannentand legal proceeding.TheCityreserves
the rightto request moreinformation,shouldthe informationneedfurtherclari?cation.
1.§gPPLEMENTAL PROVISIONS
7.1 city SupplementalProvisions
De?nitions
RequiredFederalClauses,Certi?cationsandAssurances
ARRARequirements(AmericanRecoveryand ReinvestmentActof2009)
PrevailingWage (B20lLCS130/1et seq.)
MIWIEBESubcontractingRequirements
:1 Other(describe)
CANTS2 Attached
ChapterVIofthe Cityof EvanstonEmployeeManual(EthicsRules,WorkplaceHarassmentPolicy,Drugand
AlcoholPolicy,PersonalAppearance,Workplacel?olence,and Weapons-FreeWorkplace).
1.2 VondorSupplementalProvisions
Page isof9
Revised11/OWZO22
Page 13 of 16
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Page 14 of 16
A7.Page 322 of 601
TAXPAYERIDENTIFICATIONNUMBER
Icertitythal:
1.The numbershownonthisformis mycorrecttaxpayeridenti?cationnumber(orIamwaitingfora numberto be issuedto me),and
2.I am not subject to backupwithholdingbecause:(a)I am exemptfrombackupwithholding,or (in)I have not been noti?edby the lntemal
RevenueService(IRS)that I am subjectto backupwithholdingas a resultof a failureto reportall interestor dividends,or (c)the IRShas
noti?edme that I am nolongersubjectto baokupwithholding,and
3.I am a U.S.person(includinga U.S.residentalien).
Ifyouare an individual,enteryournameand SSNas it appearsonyourSocialSecurityCard.
Ifyouarea soleproprietor,enterthe owner'snameon the namelinefollowedbythe nameof the businessand
the ownefs SSNor EIN.
-Ifyouare a single-memberLLCthatis disregardedas an entityseparatefromits owner,enterthe ownersname
on the namelineand the d/£1/aonthe businessnamelineand enterthe ownefs SSNor EIN.
o Ifthe LLCis a corporationorpartnership,enterthe entity'sbusinessnameand EINand forcorporations,attach
IRSacceptanceletter(CP261or CP277).
o Forallotherentities,enter thenameoftheentityas usedtoapplyfortheentity’sEINand the EIN.
BusinessMme:
Taxpayer Identi?cationNumber://_
SooialSecurityNumber 5;21 '<>0 A O
or
EmployerIdenti?cationNumber
Legal Status (checkone):
Individual GovemmentalweProprietorNonresidentalien
Partnership Estateortrust
LegalServicesCorpora?on Phannaoy(Non-Corp.)
Tax-exempt PhannacyIFuneralHomelcemetery(Corp.)
Corporationprovidingorbilling LimitedLiabilityCompany(selectapplicabletax classi?cation)
medicalandlorhealthcaresenrices D=disregardedentity
C=corporation
CorporationNOTprovidingor billing P =partnership
medicalandlorhealthcare senrices
Date:I 7/'2/(102;
Page 9 of9
Revised11/02/2022
Page 15 of 16
A7.Page 323 of 601
Page 16 of 16
A7.Page 324 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Edgar Cano, Public Works Director
CC: Noel Rodriguez, Public Services Bureau Chief, William Reed, Project
Management Supervisor
Subject: Approval of a Three-Year Contract with G & L Contractors for the
Purchase of Granular Materials
Date: February 13, 2023
Recommended Action:
Staff recommends the City Council rescind its prior action of November 14, 2022, authorizing
the City Manager to execute a contract for the 2023 Granular Materials Purchase to G&M
Trucking and, instead, authorize the City Manager to execute a three-year contract with G & L
Contractors (7401 North St. Louis Ave., Skokie, IL 60076) for the purchase of granular material
in the amount of $150,000.
Funding Source:
Funding for FY 2023 includes $25,000 from Water Fund (Account 510.40.4540.65055), which
has a 2023 budget of $150,000, and $25,000 from Sewer Fund (Account 515.40.4530.65055),
which has a 2023 budget of $53,00 0. Funding for the subsequent years will have to be
budgeted, as is typically done annually, with an estimated amount of $50,000 per year.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
The City of Evanston's Public Works Agency performs numerous activities throughout the year,
including water, sewer, and pavement repairs. These activities require bulk granular materials
for maintenance and restoration. In 2022, as in past years, the City of Evanston participated in
municipal cooperative purchasing programs with many north shore municipalities. The City
participated in two separate bids for granular materials. The first being in October 2022, led by
A8.Page 325 of 601
the Village of Buffalo Grove, and the second was through the Municipal Partnership Initiative
(MPI) in December, which was led by the Village of Mount Prospect.
At the November 14, 2022, City Council meeting, based on staff's recommendation, the City
Council awarded the 2023 granular materials contract to G&M Trucking with the pricing
received from the Village of Buffalo Grove bid led in October 2022. However, the bid prices
received in December 2022 through the MPI bid led by the Village of Mount Prospect were
more favorable, with G & L Contractors being the lowest responsible bidder.
Therefore, after reviewing both bids and understanding the financial responsibility, the staff
believes it is in the City's best interest to rescind the contract award to G&M Trucking and
recommends awarding the contract to G & L Contractors since they provided the lowest
competitive bid. Doing so will provide the City with a significantly lower cost per ton, the ability
to maximize the quantity of tonnage, and allow the city access to better choices of materia ls
typically used in operations. To date, the City has not entered into a contract with G&M Trucking
or issued a purchase order.
Analysis:
Below is a cost comparison of the two cooperative bid (MPI and Buffalo Grove) winners,
showing G & L Contractors as the lowest bidder.
The MPI contract terms specify the contract shall remain in effect until December 2025 unless
terminated by either party under specified conditions. The contract may be extended for up to
two one (1) year terms. The base of the contract will be adjusted on an annual basis equal to
the average monthly percentage change of the Chicago CPI -U for the previous twelve-month
period with 2% minimum and 4% maximum projections.
Staff recommends participation in the Municipal Partnership I nitiative for Granular Materials
and delivery services in 2023 and approving a contract with G & L Contractors, the successful
bidder of the MPI contract.
Attachments:
2023 MPI BID TAB
Buffalo Grove Bid tab October 2022
Page 2 of 4
A8.Page 326 of 601
Item
Number Item Description Unit Civi Group G&L Contractors
1 CA-7 Crushed Aggregate Virgin Crushed Limestone Delivered Ton Delivered $39.00 $30.00
2 CA-7 (3/4) Chip (no fines)Ton Delivered $50.00 $30.00
3 CA-6 Crushed Aggregate Stone Delivered Ton Delivered $36.00 $20.70
4 Pulverized Top Soil Delivered 21-ton Truckload $700.00 $500.00
5 FA-2 Torpedo Sand Delivered Ton Delivered $50.00 $19.25
6 FA-6 Clean Brown Beach Sand Ton Delivered $50.00 $42.50
7 3/4 inch diameter Wash Stone Ton Delivered $36.00 $26.50
8 Hauling of Spoil 21-ton Truckload $550.00 $302.00
9 Hauling of Spoil – Concrete Only 21-ton Truckload $500.00 $250.00
10 Hauling of Spoil - Asphalt Only 21-ton Truckload $500.00 $230.00
11 Hauling of Street Sweeping Debris 21-ton Truckload $500.00 $500.00
$3,011.00 $1,950.95
Item No.Item Description Unit of measure Civi Group G&L Contractors
1 Emergency purchase and delivery of CA-7 Ton Delivered $39.00 $ 32.00
2 Emergency purchase and delivery of CA-6 Ton Delivered $36.00 $ 23.00
3
Additional Hauling Services (non-hazardous, non-special waste, non-
organic, non-street sweeping)21-ton Truckload $500.00 $ 360.00
4 Hauling of Special Waste 21-ton Truckload $800.00
5
Hauling of Spoil – CCDD Facility (testing and PE certification by
Municipality)21-ton Truckload $550.00 $ 302.00
6
Time and materials rate for one (1) 21-ton truck and one (1) driver-
straight time (regular business hours 7 a.m. to 4 p.m., Monday through Hour $130.00 $ 115.00
7
Time and materials rate for one (1) 21-ton truck and one (1) driver –
outside of regular business hours Hour $150.00 $ 155.00
$2,205.00 $987.00
Flat Rates
Page 3 of 4
A8.Page 327 of 601
Village of Buffalo Grove
Public Works Department
Tabulation
G&M Trucking Vulcan Materials
Bid Opening: October 20, 2022 8811 Kathy Ln 100 E. Warrenville Rd # 100
DesPlaines, IL 60016 Naperville, IL 60563
Bid Bond:Check Yes
Signed Bid Form Yes Yes
Qty.
Buffalo Grove
400 CA-6 Aggregate $8,860.00 $8,380.00
ton $22.15 $20.95
3000 CA-11 Aggregate $89,400.00 $87,750.00
ton $29.80 $29.25
100 CA-16 Aggregate $3,985.00 $4,528.00
ton $39.85 $45.28
Total $102,245.00 $100,658.00
$104,801.13 $103,174.45
Evanston
2000 CA-6 Aggregate $50,800.00 $53,440.00
ton $25.40 $26.72
50 CA-11 Aggregate $1,652.50 $1,751.00
ton $33.05 $35.02
30 CA-16 Aggregate $1,233.00 $1,388.10
ton $41.10 $46.27
200 FA-2 Torpedo Sand $5,980.00 $8,204.00
ton $29.90 $41.02
Total $59,665.50 $64,783.10
Glenview
4200 CA-7 Aggregate $130,410.00 $138,810.00
ton $31.05 $33.05
Total $130,410.00 $138,810.00
Coarse Aggregate Material
Page 4 of 4
A8.Page 328 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Approval of Contract Award with Garland/DBS for 2023 Water Plant
Roof Improvements
Date: February 13, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Garland/DBS (3800 East 91st Street, Cleveland, OH 44105) for 2023 Water Plant Roof
Improvements in the amount of $997,205.00.
Funding Source:
Funding is provided from the Water Fund (Account 513.71.7330.65515-723008), which has an
approved FY 2023 budget of $1,000,000, all of which is remaining.
Council Action:
For Action
Summary:
The water plant campus includes 36 roof systems, which are regularly inspected by staff and
external consultants. Since 2013, the City has been working with Garland/DBS to inspect and
maintain the roofs. Garland/DBS is the roof and masonry vendor that is pre-qualified through
the Sourcewell municipal purchasing program. The City has previously utilized this program
successfully to complete other roof improvement projects throughout the City.
Staff worked with Garland/DBS to define a scope of work to a ddress aging roofs at the water
plant. The current set of roofs to be replaced is based on the Water Plant Evaluation completed
by CDM Smith in 2019, supplemented by the inspection completed by Garland/DBS in early
2022. The roof replacements consider the needs of future capital projects programmed at the
water plant. The current improvement plan identifies the replacement of over 14,800 square
feet of seven roof systems and includes minor associated masonry improvements.
A9.Page 329 of 601
Analysis:
Garland/DBS solicited quotes for the specified work, as shown on the attached proposal and
summarized below.
Garland/DBS will manage the construction using the contractor with the lowest price.
Garland/DBS has worked at the water plant in the past and is currently completing work at
other City buildings, most recently completing the Water Plant Head House Roof and Masonry
Improvements in November 2022. Their work has been satisfactory.
Staff recommends that an additional 1.5% of the price be included in the awar d as a
Construction Allowance, to be used to address minor issues that may be uncovered during the
work, such as the roof drains shown in the proposal. A Construction Allowance of $14,737
results in a total agreement amount of $997,205.00.
Garland/DBS will not be meeting the City’s M/W/EBE program goals but will demonstrate
efforts to meet these goals. As shown in the table above, four of the seven roofers solicited for
bids were MBE/WBE firms, but the lowest two bidders were not. The masonry contrac tor,
Futurity 19, is included with the Malcor Roofing team and is a WBE that will be performing 5.6%
of the work. Malcor will be utilizing union labor for the roofing work and has been unable to
identify Evanston residents in Local No. 11 to meet the LEP goal. A memo reviewing their
compliance with the M/W/EBE goals is attached.
Attachments:
Garland/DBS Proposal
Page 2 of 5
A9.Page 330 of 601
1.
2.
3.
4.
5.
6.
Garland/DBS, Inc.
3800 East 91st Street
Cleveland, OH 44105
Phone: (800) 762-8225
Fax: (216) 883-2055
ROOFING MATERIAL AND SERVICES PROPOSAL
Install one (1) ply HPR Torchbase directly to concrete deck as a vapor retarder.
Install two (2) layers of 2.6” polyisocyanurate insulation set in Insul-Lock HR per Wind Uplift
with staggered joints, excluding internal roof drains and scuppers as well as roof sections
requiring a tapered layout or where existing perimeter height limitations exist.
a. All plumbing stack penetrations to be a minimum of 12” above the new roof system height,
all penetrations to be a minimum of 8” above the new roof system height
b. Install 4’x4’ drain sump detail at all internal roof drains.
c. Install 4’ on center ½”:12” tapered drain sump at all scuppers.
d. Install ½”:12” saddles behind all roof penetrations on high slope side and in the field where
required.
e. Install 2’x2’ gravel guards at each internal roof drain and scupper, three course with Black
Knight Mastic and Gar-Mesh.
f. Install HPR Torchbase and StressPly IV Mineral targets into each drain and scupper sump.
Apply Garlabrite at a rate of 2.0 gal/sq.
Where new coping metal details are required, install wood nailer.
Properly prepare concrete deck concrete deck for re-roofing and prime with Garla-Prime at a
rate of 0.5 gal/sq.
Scope of Work: Cold Applied 3-Ply Millennium Coal Tar Roof System (Roof 2, 4, 7, 14, 19, 20, and
21)
Remove existing roof membrane assemblies down to structural concrete decks.
Remove existing internal roof drains, install new internal roof drain assemblies.
City of Evanston
Water Production Bureau
555 Lincoln St
Evanston, Illinois 60201
Date Submitted: 01/12/2023
Proposal #: 25-IL-220967
MICPA # PW1925
ILLINOIS General Contractor License #: 104.015673
Purchase orders to be made out to: Garland/DBS, Inc.
Please Note: The following budget/estimate is being provided according to the pricing established
under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Racine County,
WI and OMNIA Partners, Public Sector (U.S. Communities). The line item pricing breakdown from
Attachment C: Bid Form should be viewed as the maximum price an agency will be charged under the
agreement. Garland/DBS, Inc. administered an informal competitive process for obtaining quotes for
the project with the hopes of providing a lower market-adjusted price whenever possible.
Page 1 of 3
Page 3 of 5
A9.Page 331 of 601
7.
8.
9.
10.
11.
12.
13.
14.
Total Price - 3-Ply Roof Replacement
Proposal Price Based Upon Market Experience:982,468$
Garland/DBS Price Based Upon Local Market Competition:
1 Malcor Roofing
2 DCG Roofing Solutions
3 KG Roofing
4 M W Powell
5 Riddiford Roofing
6 M Cannon Roofing
7 Anderson and Shah
Unforeseen Site Conditions:
Drain Replacement Each4,122.81$
Install ½” DensDeck Prime or Securock Gypsum directly to polyisocyanurate insulation set in
Insul-Lock HR per Wind Uplift.
Install two (2) plies of Millennium base sheet set in Black Knight Cold at a rate of 2.5 gal/sq,
offsetting all seams.
Install one (1) ply of Millennium modified cap sheet set in Black Knight Cold at a rate of 2.5
gal/sq.
Flashing Membranes: Install one (1) ply HPR Torchbase and one (1) ply StressPly IV Mineral
by torch application at all penetrations and perimeters. Three course flashing cap to field
transition with Black Knight Mastic and GarMesh prior to flood and gravel. Apply Garlabrite at
a rate of 2.0 gal/sq to all exposed flashing cap.
Install 400 lbs/sq of No. 5 roofing gravel in a flood coat of Black Knight Cold at a rate of 5.0
gal/sq.
1,396,553$
1,403,424$
1,474,603$
Install new metal coping cap detail over all parapet walls where indicated on the drawings,
coping cap metal to be 24ga kynar coated steel to match existing coping metal color. Wrap
base sheet up and over wood nailer and secure on backside of the wall, terminate cap sheet
at the top of the vertical with termination bar sealed with Tuff Stuff MS, install R-Mer Seal high
temp underlayment over top of parapet and secure to backside nailer and termination bar.
Install new stainless steel counterflashing detail to all penetrations and perimeters where
indicated on the drawings.
a. MASONRY - On parapet walls where existing limestone coping cap is to remain, remove
limestone and existing through-wall flashing and install new through wall with stainless steel
receiver for roof counter flashing. Salvage existing limestone coping for reinstallation, set in
new mortar and seal all coping joints with backer rod and Tuff Stuff MS.
Install new 24ga kynar coated steel to match existing metal through-wall scupper and receiver
box and downspout detail at all scuppers.
982,468$
1,176,838$
1,262,040$
1,351,756$
Page 2 of 3
Page 4 of 5
A9.Page 332 of 601
Clarifications/Exclusions:
1.
2.
3.
4.
5.
6.
7.
Respectfully Submitted,
Jarod Miller
Garland/DBS, Inc.
(216) 430-3606
Potential issues that could arise during the construction phase of the project will be addressed via unit
pricing for additional work beyond the scope of the specifications. This could range anywhere from wet
insulation, to the replacement of deteriorated wood nailers.
If you have any questions regarding this proposal, please do not hesitate to call me at my number listed
below.
Jarod Miller
Please Note – The construction industry is experiencing unprecedented global pricing and availability
pressures for many key building components. Specifically, the roofing industry is currently experiencing
long lead times and significant price increases with roofing insulation and roofing fasteners. Therefore,
this proposal can only be held for 30 days. DBS greatly values your business, and we are working
diligently with our long-term suppliers to minimize price increases and project delays which could effect
your project. Thank you for your understanding and cooperation.
Sales and use taxes are excluded.
Permits are excluded.
Bonds are included.
Prevailing wages are included.
Plumbing, Mechanical, Electrical work is excluded.
Interior Temporary protection is excluded.
Any work not exclusively described in the above proposal scope of work is excluded.
Page 3 of 3
Page 5 of 5
A9.Page 333 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
From: Dmitry Shub, Acting Chief Information Officer
CC: Michael Rivera, Interim Administrative Services Director
Subject: Approval of Sole Source Purchase of Dell Data Domain DD6400 Backup
Appliance
Date: February 13, 2023
Recommended Action:
Staff recommends City Council approval for the sole source purchase of a Dell PowerProtect
Data Domain DD6400 backup appliance from Dell Technologies (1 Dell Way, Round Rock, TX
78682) in the amount of $58,367.45. This sole source purchase is through the MHEC master
purchasing agreement using Contract Code C000000979569 and customer agreement
#MHEC-04152022. A sole-source purchase requires 2/3 vote of the Councilmembers.
Funding Source:
This expense will be charged to IT account 100.19.1932.62340 (IT Computer Software) which
has yeara and $1,420,000.00 amount budgeted 2023 FY a of -to-of balance date
$1,420,000.00.
Council Action:
For Action
Summary:
Staff recommends the purchase of a Dell PowerProtect Data Domain DD640 backup appliance
to perform system backups for City of Evanston IT operations in the datacenter. This appliance
will be used as a destination for regularly scheduled backup jobs for production servers. Backup
jobs are a key phase in the City's continuity of IT operations plan by providing the ability to
recover from disruptions in service. This appliance will replace a pair of legacy storage network
appliances that have entered their 8th year in production, far exceedin g a recommended
service life of 5 years of 24 x 7 x 365 operation. Purchase includes a 3 year support agreement.
Attachments:
US_QUOTE_3000137036001.5
A11.Page 334 of 601
A quote for your consideration
Based on your business needs, we put the following quote together to help with your
purchase decision. Below is a detailed summary of the quote we’ve created to help you with
your purchase decision.
To proceed with this quote, you may respond to this email, order online through your
Premier page, or, if you do not have Premier, use this Quote to Order.
Quote No.3000137036001.5
Total $58,367.45
Customer #4715079
Quoted On Jan. 19, 2023
Expires by Feb. 18, 2023
Contract Name
Dell Midwestern Higher
Education Compact
(MHEC) Master Agreement
Contract Code C000000979569
Customer Agreement #MHEC-04152022
Solution ID 17009343.6
Deal ID 24859839
Sales Rep Dana Barry
Phone (800) 456-3355, 7505331
Email Dana_Barry@Dell.com
Billing To ACCOUNTS PAYABLE
CITY OF EVANSTON
2100 RIDGE AVE
2100 RIDGE AVE
EVANSTON, IL 60201-2798
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you are ready to place an order.
Thank you for shopping with Dell!
Regards,
Dana Barry
Shipping Group
Shipping To
DMITRY SHUB
CITY OF EVANSTON
2100 RIDGE AVE
STE 2001
EVANSTON, IL 60201-2716
(847) 448-8074
Shipping Method
Standard Delivery
Install At
DMITRY SHUB
CITY OF EVANSTON
2100 RIDGE AVE
STE 2001
EVANSTON, IL 60201-2716
(847) 448-8074
Solution Name:
Evanston DD6400 40 TB 3 Years
Product Unit Price Quantity Subtotal
PowerProtect DD6400 - AMER $46,704.43 1 $46,704.43
Page 1
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 2 of 6
A11.Page 335 of 601
Additional DAEs - AMER $11,663.02 1 $11,663.02
Subtotal:
Shipping:
Environmental Fee:
Non-Taxable Amount:
Taxable Amount:
Estimated Tax:
Total:
$58,367.45
$0.00
$0.00
$58,367.45
$0.00
$0.00
$58,367.45
Page 2
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 3 of 6
A11.Page 336 of 601
Shipping Group Details
Shipping To
DMITRY SHUB
CITY OF EVANSTON
2100 RIDGE AVE
STE 2001
EVANSTON, IL 60201-2716
(847) 448-8074
Shipping Method
Standard Delivery
Install At
DMITRY SHUB
CITY OF EVANSTON
2100 RIDGE AVE
STE 2001
EVANSTON, IL 60201-2716
(847) 448-8074
Solution Name:
Evanston DD6400 40 TB 3 Years
Quantity Subtotal
PowerProtect DD6400 - AMER
Estimated delivery if purchased today:
Feb. 27, 2023
Contract # C000000979569
Customer Agreement # MHEC-04152022
$46,704.43 1 $46,704.43
Description SKU Unit Price Quantity Subtotal
Controller DD6400 NFS CIFS 210-BCFX -1 -
SYSTEM DD6400 PSNT 321-BHJM -1 -
Dell Hardware Limited Warranty 877-3653 -1 -
ProSupport Mission Critical 4-Hour 7x24 Onsite Service with
Emergency Dispatch 3 Years 877-3660 -1 -
ProSupport Mission Critical 7x24 Technical Support and Assistance 3
Years 877-3663 -1 -
Thank you choosing Dell ProSupport. For tech support, visit
//www.dell.com/support or call 1-800- 945-3355 989-3439 -1 -
DD OS 7.7X=IA 619-ARIH -1 -
DD 10GBASE-T IO MODULE 4PORT NDC INTEL 492-BDES -1 -
DD6400 1.92TB Internal Cache SSD 400-BMSJ -1 -
DD6400 Field Install Kit 750-ADOJ -1 -
POWER CORD;DD NAMER 240V,6-15P,C13,6FT 450-AJDQ -1 -
LICENSE BASE DD OE=IA 149-BBKF -1 -
3 Years ProSupport Mission Critical Operating Env Sftwr Spt-Maint 868-5974 -1 -
3 Years ProSupport Mission Critical Capacity Bundle 1TB Raw Sftwr
Spt-Contract 868-5906 -1 -
3 Years ProSupport Mission Critical DD Cloud Tier Sftwr Spt-Contract 868-5709 -1 -
ProDeploy Plus No Charge Training 500 812-4037 -1 -
Prodeploy Plus for PowerProtect Data Domain 6XXX 9XXX 827-4637 -1 -
Prodeploy Plus for PowerProtect Data Domain 6XXX 9XXX
Deployment Verification 827-4638 -1 -
DD 10GSFP ENET 4PT INTEL 492-BDEW -1 -
XCVR 10GbE SR SFP Intel 407-BCUG -4 -
DD6400 Capacity License Bundle 1TBu=CC 149-BBKE -40 -
3 Years ProSupport Mission Critical Capacity Bundle 1TB Raw Sftwr
Spt-Maint 868-6007 -40 -
DD6400 Cloud Tier 1TB =CC 151-BBRH -208 -
Page 3
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 4 of 6
A11.Page 337 of 601
3 Years ProSupport Mission Critical DD Cloud Tier Sftwr Spt-Maint 868-5682 -208 -
Quantity Subtotal
Additional DAEs - AMER
Estimated delivery if purchased today:
Feb. 28, 2023
Contract # C000000979569
Customer Agreement # MHEC-04152022
$11,663.02 1 $11,663.02
Description SKU Unit Price Quantity Subtotal
ES40 SHELF 12G 15X8TB SAS Field DD6400 210-BCGF -1 -
Dell Hardware Limited Warranty 877-3727 -1 -
ProSupport Mission Critical 4-Hour 7X24 Onsite Service with
Emergency Dispatch 3 Years 877-3734 -1 -
ProSupport Mission Critical 7X24 Technical Support and Assistance 3
Years 877-3737 -1 -
Thank you choosing Dell ProSupport. For tech support, visit
//www.dell.com/support or call 1-800- 945-3355 989-3439 -1 -
DD 3M SAS HD FLEX 470-ADZE -1 -
Prodeploy Plus for FSXX ESXX 827-5822 -1 -
Prodeploy Plus for FSXX ESXX Deployment Verification 827-5823 -1 -
Subtotal:
Shipping:
Environmental Fee:
Estimated Tax:
Total:
$58,367.45
$0.00
$0.00
$0.00
$58,367.45
Page 4
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 5 of 6
A11.Page 338 of 601
Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the
entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein, pricing is
valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is
subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or
freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges
will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax
exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier or a
Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such
agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a-
Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms
referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and services on this
Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted
by Customer to Supplier.
Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms
accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and
terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at
www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that
accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional,
specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).
In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution,
Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written agreement with the end-
user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or
services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue its
purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a
Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing
Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the order is subject to the applicable
governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS
notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into
such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to
Supplier.
Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government;
or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this
transaction does not require Supplier’s compliance with any statute, regulation or information technology standard applicable to a U.S.
Government procurement.
For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier
encourages customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
^DELL BUSINESS CREDIT (DBC): Offered to business customers by WebBank, who determines qualifications for and terms of credit.
Taxes, shipping and other charges are extra and vary. The Total Minimum Payment Due is the greater of either $20 or 3% of the New
Balance shown on the statement rounded up to the next dollar, plus all past due amounts. Dell and the Dell logo are trademarks of Dell Inc.
Page 5
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
Page 6 of 6
A11.Page 339 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Public Work Agency Director
Subject: Approval of a Sole-Source Contract with Data Transfer Solutions, LLC
for the FY 2023 VueWorks Asset Management System Annual
Maintenance and Hosting Services
Date: February 13, 2023
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a sole-source
agreement with Data Transfer Solutions, LLC (3680 Avalon Park Blvd. E, Suite 200, Orlando
FL. 32828) for the period of February 1, 2023, to January 31, 2024, to provide annual
maintenance and hosting services in the not-to-exceed amount of $32,000.00. A sole-source
purchase requires 2/3 vote of the Councilmembers.
Funding Source:
Funding is provided by the Water Production Bureau, Water Other Operations Business Unit
(Account 510.40.4225.62340), which has an approved FY 2023 Budget of $254,000 and a YTD
balance of $251,280.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
On December 12, 2016, City Council approved the purchase of the VueWorks Computerized
Maintenance Management System (CMMS) (RFP 16-36) with Data Transfer Solutions, LLC for
the management of assets (equipment, buildings, piping, instrumentation, streets, trees, parks,
etc.) owned by the City of Evanston. At that time, most maintenance schedules were tracked
on paper or in spreadsheets, but there was not a consistent system for gathering information
across different types of equipment and city infrastructure .
A12.Page 340 of 601
The project implementation schedule occurred over a three -year period. Maintenance
employees at the water treatment plant as well as Public Works employees in the Distribution,
Sewer, Streets, Greenways, Traffic, Sanitation, and Forestry Divisions, a re all currently using
the software to track work performed on the assets they maintain. In addition, implementation
of the software is underway in the Facilities Division.
The benefits of the software are:
1.Ability to better manage assets – The core function of a CMMS is to track maintenance
schedules and costs for different assets in order to prioritize maintenance and replacement
based on actual lifecycle cost analysis.
2.Succession management – A number of City of Evanston staff become eligible for retirement
within the next 5-8 years. This was an opportunity to capture maintenance information that was
only known by senior employees.
Annual maintenance and hosting agreements are standard in the technology industry and are
typically assessed by software companies to continuously improve software applications, as
well as to fund support centers with skilled employees for customers in order to resolve
problems as quickly as possible. This agreement will also provide for space and services on a
web hosting provider's server. The City has access to all available fixes, updates, upgrades,
and enhancements to the software as well as access to online and telephone customer support.
This solea is -compcontinuous for the only option because source request rehensive
maintenance and hosting of the VueWorks application is Data Transfer Solutions, LLC as the
developer and distributor of the software. There are no independent third -party businesses that
provide support for this product.
The original contract included annual maintenance and hosting fees in the amount of
$32,000.00 per year from 2017 - 2021. During 2022, DTS held its pricing at $32,000 and has
agreed to do the same for FY 2023. The table below provides a detailed year -to-year
breakdown for annual maintenance and hosting services provided by Data Transfer Solutions,
LLC:
Attachments:
Maintenance and Hosting Invoice
Page 2 of 3
A12.Page 341 of 601
Invoice Date:
Project #:
Invoice #:
City of Evanston
Attn: Karra Barnes
2100 Ridge Avenue
Evanston, IL 60201
PO#(2023)Mainten
ance
Project Description :
Invoice Comments:
Invoicing Period :
City of Evanston- VUEWorks Asset Management System Year -2023
February 01, 2023 to January 31, 2024
CurrentBasic Services
2023 Annual Maintenance
2023 Annual Hosting
20,000.00
12,000.00
Total Invoice 32,000.00
Total Due this Invoice USD 32,000.00
Remit to:
Attn: Treasury Department, 4030 W. Boy Scout Blvd, Suite 700, Tampa, FL 33607
Wire Payments: Routing No. 026009593, Acct No 4451269580
ACH EFT Payments: Routing No. 111000012, Acct No 4451269580, Swift: BOFAUS3N
January 15, 2023
100058349
1453590
Page 3 of 3
A12.Page 342 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Edgar Cano, Public Works Director
CC: Noel Rodriguez, Public Services Bureau Chief; Donald Cornelius,
Streets Supervisor
Subject: Approval of Contract Award with Ozinga Ready Mix for Purchase of
Concrete
Date: February 13, 2023
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a one -year contract with
Ozinga Ready Mix (2525 Oakton Street, Evanston, IL 60202) for the purchase of redi -mix
concrete in the amount of $80,000.
Funding Source:
Funding for this purchase will be provided by three separate accounts as follows: General Fund
(Account 100.40.4510.65055) in the amount of $17,000, with an available FY23 budget of
$62,000; Water Fund (Account 510.40.4540.65051) in the amount of $50,000, with an available
FY23 budget of $60,000; Sewer Fund (Account 515.40.4530.65051) in the amount of $13,000,
with an available FY23 budget of $18,000.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
In 2011, the City of Evanston sought competitive bids for the purchase of concrete materials.
Ozinga was the only bidder for the materials and was awarded the contract by City Council.
Subsequently, in February 2016, a bid was again advertised for concrete materials, and once
again, only Ozinga submitted a bid. When other vendors were queried as to why they did not
bid, the answer provided was that due to the geographic proximity of the Ozinga plant to
Evanston, no other vendor felt they could compete.
A13.Page 343 of 601
In January of 2023, staff approached Ozinga and Prairie Material to provide quotes on concrete
products based on yearly estimates. Of the two submitted quotes, Prairie's unit prices for
concrete products used most by the City were lower than that of Ozinga. However, Ozinga is
an Evanston-based business, and in accordance with City code 1-17-1 (B), they are within five
(5) percent of Prairie's price. Prairie charges a wait time for any loads that take longer than 60
minutes to offload at a rate of $2.00 per minute. Additionally, trucks taken to multiple locations
or locations that have been changed will cost an additional $100 per truckload. These extra
charges can add up to hundreds of dollars per load. City crews usually have multiple stops
throughout the day at various work locations. This requires the Redi-mix concrete truck to
spend multiple hours with the crew, if not the entire day. City crews usually wait to order a full
load of concrete rather than partial loads to not incur minimum (partial) load pena lties. The
fewer concrete yards ordered per load, the higher the minimum load charge would be. For
example, a load of 8 yards would not incur any minimum load charges, while a load of 4 yards
would incur a charge of $160, and a load of 2 yards or less would incur a minimum load charge
of $240. Ozinga has agreed to waive any wait time charges on delivery of redi -mix concrete,
as they have done so in the past.
Price should not be the only determining factor when it comes to concrete. Fresh concrete is a
perishable product, having a relatively short time frame from when the water is added to the
mix to when it hardens. Hence, time is of the essence when it comes to unloading a concrete
truck and placing the material. If the concrete sits in the truck for too long, it will inhibit the
quality of the product and potentially ruin a project. Since a day usually requires several stops
at different work locations, it is preferred that the drive time from the facility be as short as
possible. Ozinga currently has a plant within Evanston. The closest Prairie plant is located 9
miles away in Northbrook. Therefore, it is in the City's best interest to purchase the concrete
from a plant within Evanston. Other benefits of utilizing the closest Redi-mix plant include:
• Reduction of vehicle emissions due to a shorter driving distance
• The ability for city crews to pick up small loads of concrete for emergency repairs using
City trucks
Analysis:
Below is a cost comparison breakdown between the Ozinga and Prairie material 20 23 quotes.
Item
Description
Est. Qty.
Cubic Yard
Prairie Unit
Price
Prairie
Extended
Price
Ozinga Unit
Price
Ozinga
Extended
Price
State Mix
Concrete 400 $163.00 $65,200 $180.50 $72,200
Concrete
3500 PSI 27 $159.50 $4,306.50 $170.00 $4,590
Flowable Fill 18 $155.00 $2,790 $169.83 $3,056.94
Wait Time $2.00/Min Unknown No Charge
Total $72,296.50 $79,846.94
Page 2 of 9
A13.Page 344 of 601
The 2023 estimated total cost is $80,000.00. Awarding the concrete and flowable fill purchase
to Ozinga is in the City's best interest for the following reasons:
• Support of local business since the Ozinga plant is located in Evanston.
• Per City code 1-17-1 (B), any Evanston business within five (5) percent of the lowest
bidder is awarded the contract.
• The environmental benefits of the concrete are provided by the closest available
concrete plant.
• The operational benefits of having the concrete dispatched from a concrete plant within
the City minimize wait time and material waste.
• Proximity allows for staff to pick up small loads of concrete using city vehicles to save
cost on minimum load delivery charges.
• Ozinga's willingness to waive any wait time charges that would otherwise be applied to
any projects that run over 60 minutes. This is highly valued, as City staff typically unloads
material in various locations on any given day.
Attachments:
Votorantim (Prairie ) concrete pricing for 2023 (2)
Ozinga - Area Pricing 2023 - Updated pricing with no wait time
Page 3 of 9
A13.Page 345 of 601
Page 1 of 4
www.votorantimcimentos.comTHIS IS A DRAFT QUOTATION FOR DISCUSSION PURPOSES ONLY. IT IS NOT AN OFFER TO SELL THE PRODUCTS IDENTIFIED ON IT AT THE TERMS IDENTIFIED ON IT. THIS DRAFT QUOTATION MAY NOT BE RELIED UPON BY THE CUSTOMER TO ESTABLISH ANY OBLIGATION ON THE PART OF SUPPLIER TO SELL OR OTHERWISE PROVIDE ANY PRODUCT ON ANY SPECIFIC TERMS.Printed:SCOTT.STAMPER@VCIMENTOS.COM /2023-01-12 18:40:32
QUOTATION
5000076653 - 1
7601 West 79th Street
Bridgeview, IL 60455
Phone: 708-458-0400 | Fax: 708-458-7626
www.votorantimcimentos.com
YYYY-MM-DD
Quotation Date 2023-01-12
Quotation Expiration Date 2023-02-11
Project Price Expiration Date 2023-12-31
Customer Account Information
Number :10076662
Name :CITY OF EVANSTON
Address :EVANSTON IL
United States
Contact Name :WILLIAM REED
Phone :+1 847-513-2860
Mobile :
E-Mail :wreed@cityofevanston.org
Project Information
Name :2023 - DELIVERED
Address :2100 Ridge Avenue, Evanston, IL, USA
Tax Exempt :N
Quotation By
Name :
Phone :
Mobile :
E-Mail :
Products
Order Desk: 800-649-3690
Product ID Description Usage Total Delivery UoM
6113356 P3500 PSI AE P3500 PSI $159.50 YD³
6175669 71PCC831P PV SI 4.6 PV, SI $163.00 YD³
6175724 71PCC836P PP-1 7 Bag High Early $173.00 YD³
6115777 71PCC LS02 MIX 2 LIGHTCRETE Flowfill $115.00 YD³
8431 FIBERMAX FIBRILLATE /YD3 $12.00 YD³
8432 FIBERMAX MONO /YD3 $9.00 YD³
8681 SUPERPLASTICIZER/YD3 $10.00 YD³
8501 NON CHLORIDE ACCELERATOR 1.0% $10.75 YD³
8504 NON CHLORIDE ACCELERATOR 2.0% $21.50 YD³
8506 NON CHLORIDE ACCELERATOR 3.0% $32.25 YD³
8378 CALCIUM CHLORIDE 1.0% /YD3 $3.35 YD³
8385 CALCIUM CHLORIDE 2.0% /YD3 $6.70 YD³
8631 RETARDER $4.70 YD³
Price Escalation
Description Effective Date Escalator UoM
All prices will increase effective 2023-07-01 $10.00 YD³
Page 4 of 9
A13.Page 346 of 601
Page 2 of 4
www.votorantimcimentos.comTHIS IS A DRAFT QUOTATION FOR DISCUSSION PURPOSES ONLY. IT IS NOT AN OFFER TO SELL THE PRODUCTS IDENTIFIED ON IT AT THE TERMS IDENTIFIED ON IT. THIS DRAFT QUOTATION MAY NOT BE RELIED UPON BY THE CUSTOMER TO ESTABLISH ANY OBLIGATION ON THE PART OF SUPPLIER TO SELL OR OTHERWISE PROVIDE ANY PRODUCT ON ANY SPECIFIC TERMS.Printed:SCOTT.STAMPER@VCIMENTOS.COM /2023-01-12 18:40:32
QUOTATION
5000076653 - 1
7601 West 79th Street
Bridgeview, IL 60455
Phone: 708-458-0400 | Fax: 708-458-7626
www.votorantimcimentos.com
YYYY-MM-DD
Quotation Date 2023-01-12
Quotation Expiration Date 2023-02-11
Project Price Expiration Date 2023-12-31
Price Escalation
Description Effective Date Escalator UoM
All prices will subsequently increase effective 2024-01-01 $10.00 YD³
All prices will subsequently increase effective 2024-07-01 $10.00 YD³
All prices will subsequently increase effective 2025-01-01 $10.00 YD³
Associated Products
Product ID Description Price UoM
Cost Recovery
Description Price UoM
MINIMUM LOAD APPLICABLE FOR LOAD SIZES UNDER 8YD≥: $20.00; UNDER 7YD≥: $30.00; UNDER 6YD≥:
$40.00; UNDER 5YD≥: $80.00; UNDER 4YD≥: $120.00; UNDER 3YD≥: $160.00; UNDER 2YD≥:
$200.00.
$200.00 LD
WAITING TIME /MINUTE ADDITIONAL TIME WILL BE CHARGED AFTER 60 MINUTES AT $120.00 PER HOUR. $2.00 MIN
ENVIRONMENTAL CHARGE - YD3 $3.25 YD³
WINTER HANDLING /YD3 EFFECTIVE NOVEMBER 1 THROUGH MARCH 31 INCLUSIVE. $15.00 YD³
SATURDAY DELIVERIES - YD3 EFFECTIVE ALL DAY SATURDAY (SUBJECT TO PLANT OPENING CHARGE). $10.00 EAC
FUEL SURCHARGE INCLUDED WHEN ON-HIGHWAY DIESEL PRICES ARE AT OR ABOVE $3.90 PER GALLON. SEE
NOTES FOR MORE DETAILS. $18.00 LD
SUMMER SERVICE WHEN CONDITIONS REQUIRE ARTIFICIAL COOLING. $25.00 YD³
LIQUID NITROGEN COOLING WHEN ADDITIONAL COOLING IS NEEDED OUTSIDE THE NORMAL SUMMER SERVICE COST
OF $25 $7.00 GAL
DUMP & DISPOSAL FEE RETURNED CONCRETE GREATER THAN OR EQUAL TO ONE (1) YD≥. $300.00 LD
CLEAN UP CHARGE COLOR WASH OR OTHER EXCESS CLEANING, INCLUDING WASHING CUSTOMER'S
EQUIPMENT. $200.00 LD
STOP/DIVERSION CHARGE - EXTRA TRUCK TAKEN TO MULTIPLE LOCATIONS OR LOAD DIVERTED TO ANOTHER LOCATION
AFTER LOADING. $100.00 LD
CANCELLATION FEE FLAT RATE CANCELLATION OF SHIP REGARDLESS OR CONFIRMED ORDER SCHEDULED UP
TO 9:30AM. $500.00 LD
CANCELLATION FEE YD3 VARIABLE RATE CANCELLATION OF SHIP REGARDLESS OR CONFIRMED ORDER
SCHEDULED UP TO 9:30AM. FLAT RATE + VARIABLE RATE FOR EACH YD≥ OVER 100 YD≥. $4.00 YD³
DELIVERY CHARGE - OVERTIME /YD3 TRUCK LOADED OUTSIDE HOURS OF 5:00AM TO 4:00PM. $10.00 EAC
PLANT TIME - OVERTIME 4 HOUR MINIMUM WHEN PLANT NOT OTHERWISE OPERATING. $600.00 HR
Page 5 of 9
A13.Page 347 of 601
Page 3 of 4
www.votorantimcimentos.comTHIS IS A DRAFT QUOTATION FOR DISCUSSION PURPOSES ONLY. IT IS NOT AN OFFER TO SELL THE PRODUCTS IDENTIFIED ON IT AT THE TERMS IDENTIFIED ON IT. THIS DRAFT QUOTATION MAY NOT BE RELIED UPON BY THE CUSTOMER TO ESTABLISH ANY OBLIGATION ON THE PART OF SUPPLIER TO SELL OR OTHERWISE PROVIDE ANY PRODUCT ON ANY SPECIFIC TERMS.Printed:SCOTT.STAMPER@VCIMENTOS.COM /2023-01-12 18:40:32
QUOTATION
5000076653 - 1
7601 West 79th Street
Bridgeview, IL 60455
Phone: 708-458-0400 | Fax: 708-458-7626
www.votorantimcimentos.com
YYYY-MM-DD
Quotation Date 2023-01-12
Quotation Expiration Date 2023-02-11
Project Price Expiration Date 2023-12-31
Notes
E-ticketing available. Prairie Material will be going completely paperless in 2023. Setup your account and get started today at https://www.truckast.com/ .
Please contact your sales representative with any questions.
Fuel surcharge is included at $18.00 per load when Midwest On-Highway Diesel Fuel Price is at or above $3.90 per gallon per the U.S. Department of
Energy Index. Fuel surcharge increases to $25.00 per load when diesel prices are at or above $5.00 per gallon, $33.00 per load when diesel prices are at or
above $6.00 per gallon, $41.00 per load when diesel prices are at or above $7.00 per gallon, and $49.00 per load when diesel prices are at or above $8.00
per gallon. Surcharge will be re-evaluated on the first day of each month and will apply for the entire month. Midwest On-Highway Diesel Index can be
found at https://www.eia.gov/petroleum/gasdiesel/
All prices are quoted in US dollars (USD) and subject to applicable taxes and other amounts set out in the Terms and Conditions attached to this
Quotation.
Product volume is shown in cubic yards.
Supplier does its utmost to deliver materials according to the Customer's requested schedule, but at times delays may occur. Supplier will not accept
back charges for service issues.
Standard operating hours are weekdays (Monday through Friday) between 5:00 AM and 4:00 PM. Overtime Delivery (Monday through Friday) of $10.00
per cubic yard applies to any truck loaded outside standard operating hours.
A $600.00 per hour charge for Overtime Plant (per order), subject to 4 hour minimum, applies when plant not otherwise operating. Early (Monday through
Saturday*) applies one hour before first truck due on job until 6:00 AM. Late (Monday through Friday) applies 5:00 PM until one hour after last truck
empty. Late (Saturday*) applies 1:00 PM until one hour after last truck empty.
* Note that all Saturday orders less than 100 cubic yards are subject to plant time charges for the entire duration of the pour. For Sunday and Holiday
overtime pricing, please contact your Sales Representative.
Cancellation of SHIP REGARDLESS or CONFIRMED order scheduled up to 9:30 AM is subject to a cancellation fee. Order up to 100 cubic yards: $500. Order
over 100 cubic yards: $500 plus $4 for each cubic yard over 100 cubic yards.
This Quotation, including all notes herein, the VCNA Prairie LLC Terms and Conditions (found on our website at http://
salestermsandconditions.vcnainc.com/ or on request), and any credit agreement between the Customer and Supplier collectively constitute an offer from
VCNA Prairie LLC (“Supplier”) to provide the ready mixed concrete product detailed herein (“Product”) to the customer ("Customer") indicated above
(collectively the “Agreement”). This offer shall expire on the date specified on this Quotation or, if none is indicated, 30 days from issuance. Any proposal
or attempt to vary the terms of this Agreement is expressly rejected by Supplier, unless signed by an authorized representative. Customer’s signature on
the Quotation, request for Product, or acceptance of Product each constitute Customer’s acceptance of this offer and agreement to be bound by the
Agreement.
Once accepted by Customer, the price on the Agreement, including for Product, freight, or otherwise, is subject to change by Supplier upon 60 day's
notice.
Page 6 of 9
A13.Page 348 of 601
Page 4 of 4
www.votorantimcimentos.comTHIS IS A DRAFT QUOTATION FOR DISCUSSION PURPOSES ONLY. IT IS NOT AN OFFER TO SELL THE PRODUCTS IDENTIFIED ON IT AT THE TERMS IDENTIFIED ON IT. THIS DRAFT QUOTATION MAY NOT BE RELIED UPON BY THE CUSTOMER TO ESTABLISH ANY OBLIGATION ON THE PART OF SUPPLIER TO SELL OR OTHERWISE PROVIDE ANY PRODUCT ON ANY SPECIFIC TERMS.Printed:SCOTT.STAMPER@VCIMENTOS.COM /2023-01-12 18:40:32
QUOTATION
5000076653 - 1
7601 West 79th Street
Bridgeview, IL 60455
Phone: 708-458-0400 | Fax: 708-458-7626
www.votorantimcimentos.com
YYYY-MM-DD
Quotation Date 2023-01-12
Quotation Expiration Date 2023-02-11
Project Price Expiration Date 2023-12-31
Acknowledgement
I have read, understand and accept the quotation in its entirety:
Signed by
Signature Date Signature Date
Print Name and Title
Signed by CITY OF EVANSTON
2023-01-12
Page 7 of 9
A13.Page 349 of 601
Ozinga Ready Mix Concrete, Inc.
P: (312) 432-5700
Chicago Division
Quote # Q-62192
Customer Name:CITY OF EVANSTON Estimated Yardage:1.0
Attention:Don Cornelius Quote Date:1/11/2023
Project Name:Area Pricing 2023 Quoted By:Adam Sylvester -
Sales Email:adamsylvester@ozinga.comAddress:Area Pricing 2023 , IL
PO:
RMX Mixes Ozinga Ready Mix Mixes
Product No Description Usage QTY Price Unit
1050 3000 PSI FULL AE 1 $165.00 per CYD
1055 3500 PSI FULL AE 1 $170.00 per CYD
1060 4000 PSI FULL AE 1 $175.00 per CYD
1497 6.0 BG FULL AE 1 $178.00 per CYD
888Z 71-PCC-888Z 6.1 BG WR FULL AE 1 $182.25 per CYD
1877 .53 FLOWABLE FILL FA FULL AE 1 $169.83 per CYD
785Z 71-PCC-785Z 7.0 BG WRHR WR AE 1 $200.00 per CYD
571Z 71-PCC-571Z 4.3 WR FA FULL AE 1 $178.50 per CYD
570Z 71-PCC-570Z 4.6 WR FA FULL AE 1 $180.50 per CYD
4022.71-PCC-0148 6.1 BG WR FULL AE 1 $182.25 per CYD
4023 71-PCC-0543 7.0 BG WR FULL AE 1 $200.00 per CYD
2955 5.5 BG LC38 WR FA FULL AE 1 $189.00 per CYD
EJ5 EXPANSION JOINT 1/2" X 5" X 5'1 $3.50 Each
Group2
Product No Mandatory Charges Comments Price Unit
EC ENVIRONMENTAL CHARGE $3.25 per CYD
FS FUEL SURCHARGE A fuel surcharge will be effective when the price of diesel fuel
exceeds $3.75 per gallon at $9.00 per load. Increasing $3.00
every $.25 cents over $3.75
per Load
Group2
Product No Additional Charges Comments Price Unit
NCAGROUP NCA PRICE GROUP $9.50 per CYD
WRHRGROUP HIGH RANGE WATER REDUCER GROUP $10.00 per CYD
WRR-REC RETARDER GCP RECOVER $4.25 per CYD
CCGROUP CC PRICE GROUP $4.25 per CYD
OT OVERTIME DELIVERY $10.00 per CYD
SDLD SATURDAY DELIVERY - PER LOAD $100.00 per Load
HWC HOT WEATHER CHARGE $25.00 per CYD
WS WINTER SERVICE Effective 11/1 - 3/31 $15.00 per CYD
FIBERGRP FIBERMESH PRICE GROUP $9.00 per CYD
STEALTHGRP STEALTH FIBER GROUP $8.00 per CYD
MO MINIMUM LOAD CHARGE <7CY $40| <6 $80| <5 $120| <4 $160| <3 $200| <2 $240 per Load
WT WAITING TIME $0.00 per Minute
Page 1 of 2
Page 8 of 9
A13.Page 350 of 601
Notes
...
Please read all charges, dates, and terms below.
Prices firm through: 6/30/2023 Escalation Date: 7/1/2023 Escalation Amt: $10.00
Escalation Firm Through: 12/31/2023 Secondary Escalation Amt:Secondary Escalation Firm Through:
HOURS OF OPERATION: MON-FRI 6:00 AM - 5:00 PM SAT 6:00 AM - 12:00 PM
Need Stone, Gravel, Sand, or Recycled Materials? We do that too!
Please contact our Dispatch Center at 1-800-STONE-80 for delivery information and pricing.
Terms and Conditions
Any unpaid Balance at 45 days may have liens placed to secure payment - All prices on quote are applicable if used. Taxes not included. Prices subject to change after 30 days; additionally, prices
subject to change based on change in scope of Project. Payment Terms: Net 30 (outstanding balances shall incur a late payment fee of 1.5% per month). Ozinga does not warrant the performance
of concrete which is not adequately cured, is improperly handled and/or finished. Tests for slump and air content shall be made in accordance with procedures listed in the current ASTM C94 and by
certified field inspectors. Any water added shall be at Customer's own risk. Ozinga will always strive to deliver materials in a timely manner but at times delays may occur. Ozinga will not accept back
charges for service issues. This quote is solely for the Customer's own internal use and is not to be published or disseminated to any third party
Customer Signature
Signature: Date:
Page 2 of 2
Page 9 of 9
A13.Page 351 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
From: Paul Polep, Fire Chief
CC: Christopher Voss
Subject: Approval of Sole Source Purchase of Beachfront Radio Equipment from
Chicago Communication LLC.
Date: February 13, 2023
Recommended Action:
Staff recommends approval of the Sole Source purchase of Beachfront Radio Equipment from
Chicago Communication, LLC (200 Spangler Ave, Elmhurst, IL 60126) for $39,487.67. The
Sole Source purchase is needed for compatibility with the current emergency communications
infrastructure. A Sole Source purchase requires a 2/3 vote of the Councilmembers.
Funding Source:
Emergency Telephone (911) System Fund account 205.22.5150.65515 which has $450,000
budgeted for FY2023 and $445,768 remaining Y TD.
Council Action:
For Action
Summary:
The Evanston Fire Department and the Communications Center are seeking approval to
purchase new communications equipment for beachfront emergency response for a total of
$39,487.67. This purchase will be allocated to the Emergency Telephone (911) System Fund
(Other Improvements), which has a budget of $450,000 in FY23 with $445,768 remaining YTD.
This purchase from Chicago Communications LLC (Vendor ID 100987) will include 30 new
XPR3300e radios, a new repeater and control station, and installation costs for the repeater
and control station. This new radio equipment will primarily be used by the lifeguards and Fire
Department personnel while responding to incidents at the City of Evanston beaches. This
purchase is for new radio equipment, enhancing coverage for Public Safety operations on the
lakefront.
The Fire Department and Police Department have exclusively worked with Chicago
Communications, LLC for many years for its emergency response radio equipment. The
equipment offered provides compatibility with existing radio infrastructure. Additionally, as with
A14.Page 352 of 601
existing infrastructure, the new equipm ent maintenance will be handled by Chicago
Communications, LLC.
The Evanston Emergency Telephone Systems Board approved this purchase at their meeting
on January 26, 2023.
Attachments:
2023.02.02 Voss Email
Chicago Communications LLC Quote
Page 2 of 8
A14.Page 353 of 601
Michael Van Dorpe <mvandorpe@cityofevanston.org>
Purchase approval
1 message
Christopher Voss <cvoss@cityofevanston.org>Thu, Feb 2, 2023 at 11:18 AM
To: Michael Van Dorpe <mvandorpe@cityofevanston.org>
Good morning Mike,
The Evanston Emergency Telephone Systems Board approved the purchase of the Beachfront Radio
Equipment for $39,487.67 at their January 26, 2023 meeting. The purchase will come out of account
205.22.5150.65515. Would you please prepare the memorandum for the next APW and City Council?
Thanks in advance.
Regards,
Christopher S Voss
Communications Manager
City of Evanston Police Department
847-866-5068
Cell 847-878-3806
Page 3 of 8
A14.Page 354 of 601
90 .ni’,:§sa§§§§
Communications m E §‘;s:—w,w,:,Cu r;.'>‘Jah.;’:
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City of Evanston
Attn:Chief Paul Polep
2100 Ridge Ave
Evanston,Ii 60201
Project:Beachfront Radio system
Dear Chief Polep,
Chicago Communlca?ons is pleased to provide you with a quote for the Beachfront
Radio system for Lifeguards and Park District employees.The proposed is based on the
coverage test conducted by Evanston to have a repeater located at the Evanston Water
treatment center,this willgive continuous coverage on the North and South beaches and out
onto Lake Michigan.
Included in this quote is an SLR5700 VHF repeater located at the Water treatment
center with antenna,coax,and connectors needed,a CM300dcontrol station at dispatch tied
Into the consoles,Thirty (30)XPR3300eVHFportable radios,programming,installation,and 5
year maintenance contract on all radio/repeaters Monday-Friday Bam-4:30pm.
Radio infrastructure:$7,677.67
-Repeater,control station,antennas,coax,connectors
XPR3300e radios:$20,970.00 ($699 per radio)
-XPR3300e?
Installation:$3,040.00
XPR3300e programming:$1,050.00 ($35 per radio)
5 yr maintenance Optional:$6,750.00
-$167 per portable *30 =$5,010.00
-$1,200 per repeater
-$540 per control station
Total:$39,487.67
Note:If there is a need in the future a receive site can be added a the Dempster 5t beach
house and a comparator at the Water treatment plant to improve talk in coverage.771erewould
need to be an IP connection from the beach house to the Water Treatment plant
Todd NiccumDirectorofGovernment SalesChicagoCommunications630-280-7738Tniccum@chicomm.com
ChicagoCommunicationsLLCDBAMinuvEluclrnnica
530.332.3311219.924.1765
www.:hirnmm.comPage 4 of 8A14.Page 355 of 601
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Communications nu
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Standard Terms and Conditions of Sale
1.Scope.Chicago Communications LLC (“Se1ler“)will sell to the City of Evanston
("Customer"),and Customer will purchase from Seller,the equipment,pans,software,or services
related to the equipment (e.g.installation)described in Seller's Equipment List and Statement of
Work (SOW)dated 1/13/2023 ("Proposal").These terms and conditions,together with the
Proposal.comprise the “Agreement."Customer may indicate its acceptance of this Agreement by
signing below or by issuing a purchase order that refers to either the Proposal or to a Customer
solicitation to which the Proposal responds.Only these terms and conditions apply to the
transaction,notwithstanding any inconsistent or additional terms and conditions contained in the
purchase order or Customer solicitation.
2.Price and Payment Terms.The Contract Price is U.S.$39,487.67 exclusive of applicable
sales,use,or similar taxes and freight.Chicago CommunicationsLLC ordering procedures and
Payment Terms are enclosed.Customer will make payments to Seller within thirty (30)days a?er
the invoice date All freight charges will be pre-paid by Seller and added to the invoices,when
applicable.Title and risk of loss to equipment or parts will pass to Customer upon shipment.Seller
will pack and ship all equipment,pans or software in accordance with good commercialpractices
STANDARD PAYMENT TERMS:
45".:-AT Time of Contract
25%-Upon Delivery
20%-Upon Installation
10%—Upon System Acceptance or Beneficial Use
3.Software.Any so?ware owned by a third party (“Non-Chicago Communications LLC
Software")is licensed to Customer in accordance with the standard license,tems,and restrictions
of the copyright owner unless the owner has granted to Seller the right to sublicensesuch software.
Seller makes no representations or warranties of any kind regarding such Software.
4.Express Limited Warranty and Warrang Disclaimer.All Third Party Equipment is
warranted under manufacturers warranty for a period in accordance with the Proposal.Seller
warrants that the equipmentand parts under normal use and service are free from material defects
in material and workrnaiiship.These warranties do not apply to"defects or damage resulting from
occuning from testing.maintenance,disassembly,repair.installation,alteration.modi?cation.or
Ch:agoCnrnmuncaton:LLCDBAMinerElectron:4.
E303323311-219.5241765
wwwChrommcomPage 5 of 8A14.Page 356 of 601
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adjustment not provided or authorized in writing by Seller;breakage of or damage to antennas
unless aused directly by defects in material or workmanship;defects or damage caused by
Customer's failure to comply with all applicable industry and OSHA standards;equipment that
has had the serial number removed or made illegible;freight costs to ship equipment or pans to
the repair depot,scratches or other cosmetic damage to equipment surfaces that does not affect the
operation of the equipment;and normal or customary wear and tear.These express limited
warranties are extended by Seller to the original user purchasing the products for commercial,
industrial,or govenimental use only,and are not assignable or transferable.If Customer gives
notice of a valid warranty claim before the expiration of the wanarity period,Seller will (at its
option and at no additional charge to Customer)repair the defective product or replace it with the
same or equivalent product.Such action will be the full extent of Seller’s liability hereunder
Repaired or replaced product is warranted for the balance of the original applicable Warranty
Period.All replaced products or pans will become the property of Seller.THESE WARRANTIES
ARE THE COMPLETE WARRANTIES AND ARE GIVEN IN LIEU OF ALL OTHER
WARRANTIES.SELLER DISCLAIMS ALL OTHER WARRANTIES,EXPRESS OR
IMPLIED,INCLUDING THE IMPLIED WARRANTIES OR CONDITIONS OF
MERCHANTABILITYAND FITNESS FOR A PARTICULAR PURPOSE.
5.Delays and Disputes.Neither party will be liable for its non-performance or delayed
performance if caused by an event,circumstance,or act of a third party that is beyond a party's
reasonable control (a “Force Majeure").Each party will notify the other if it becomes aware of a
Force Majeure that will signi?cantly delay perfomiance.
The parties will myto settle any dispute arising from this Agreement (except for a claim relating
to intellectual property or breach of confidentiality provisions)through good faith negotiations.If
necessary,the parties will escalate the dispute to their appropriate higher-level managers.If
negotiations fail,the parties will jointly select a mediator to mediate the dispute and will share
equally the mediation costs.Neither party will assert a breach of this Agreement without first
giving the other party written notice and a thirty (30)day period to cure the alleged breach.
6.LIMITATION OF LIABILITY.Except for property damage,personal injury or death,
Seller's total liability,whether for breach of contract,warranty,negligence,strict liability in tort,
or otherwise,will be limited to the direct damages recoverable under law,but not to exceed the
purchase price of the products or services for which losses or damages are claimed.SELLER
WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS:INCONVENIENCE;LOSS OF
RELATED TO OR ARISING FROM THIS AGREEMENT,THE SALE OR USE OF THEPRODUCTS,OR THE PERFORMANCE OF SERVICES BY SELLER PURSUANT TO THISAGREEMENT.No action for breach of the:Agreement or otherwise relating to the transactions
ChicagoCnmmuncanonsLLCDEAMinerEcctroncs
630532.3311-219924.1765
mwwchicommamPage 6 of 8A14.Page 357 of 601
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contemplated by this Agreement may be brought more than one year after the accrual of such cause
of action.This limitation of liability will survive the expiration or termination of this Agreement.
7.Confidential lnforination and Preservation of Proprietary Rights.If any information
marked “Confidential"is provided by one party to the other,the receiving party will maintain the
con?dentiality of such information and not disclose it to any third party’take necessary and
appropriate pre autions to protect such infonnation;and use such information only to further the
performanceof this Agreement.Con?dential information is and shall remain the property of the
disclosing party,and no grant of proprietary rights as it relates to the confidential information is
given or intended to be given to the Customer by the Seller.Any copyright owner of Software,and
any third party manufacturer own and retain all of their respective proprietary rights in the
equipment,pans and software,and nothing herein is intended to restrict their proprietary rights.
This Agreement does not grant any right,title or interest in Seller’s or Third Party proprietary
rights,or a license under any patent or patent application.
8.Non—solicitation.During the term of this Agreement and continuing for a period of
two (2)years therea?er,Customer will not hire,engage on contract,solicit the employmentof,or
recommend employment to any third party of any employee of CHICOMM or its subcontractors
without the prior written authorization of CHICOMM.This provision applies only to those
employees of CHICOMM or its subcontractors who are responsible for rendering services under
this Agreement.If this provision is found to be overly broad under applicable law,it will be
modi?ed as necessary to conform to applicable law.
9.Government Contracting Infonriation.CHICOMM and subcontractor shall abide by
the requirements of4l CFR §§60-l.4(a),60-300.5(a)and 60-74l.5(a).These regulations prohibit
discrimination against quali?ed individuals based on their status as protected veterans or
individuals with disabilities,and prohibit discrimination against all individuals based on their race,
color,religion,sex,sexual orientation.gender identity or national origin.Moreover,these
regulations require that covered prime contractors and subcontractors take affirmative action to
employ and advance in employment individualswithout regard to race,color,religion,sex,sexual
orientation,gender identity,national origin,protected veteran status or disability.CHICOMM
and subcontractor shall abide by the employee notice requirements set forth in 29 CFR Part 47],
Appendix A to Subpart A.
10.Miscellaneous.Each party will comply with all applicablefederal,state and local
Customer will obtain and comply with all FCC licenses and authorizations required for theinstallation,operation and use of the products.This Agreement and the rights and duties of thepartieswillbegovernedbyandinterpretedinaccordancewiththelawsoftheStateinwhichtheproductsareinstalled.This Agreement,and the Proposal,the ordering procedures,and the
ChicagoCnmmuncatan:LLCDEAMlncrELclrnn::.
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Due:
Payment Terms,constitutethe entire ag
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ofthepartiesregardingthistransaction,supersede
all previous agreements and proposals tothissubjectmatter,andmaybeamendedonlyby
a written instrument executed by both Sellerisnotmaking,andCustomerisnotrelying
upon,any representation or warranty e
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thoseexpressedherein.Therearenocerti?cationsor
commitments binding Seller applicabl
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an authorized signatory of Seller.
Seller:Customer:
By:Chicago Communications,LLCBy:
Name and Title:Cindy Glashagel NameandTitle:
Principal
Date:
ChicagnCommunicalinnsLLCDEAMinerElectron:5
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aPage 8 of 8A14.Page 359 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sean Ciolek, Facilities & Fleet Management Div. Manager
CC: Michael Rivera, Interim Administrative Services Director
Subject: Approval of a Change Order No. 1 for the Purchase of Vehicle #449,
2023 Microbird DS Series Bus, for Parks & Recreation Department
Date: February 13, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to sign Change Order No. 1,
pertaining to the purchase of a 2021 Microbird DS Series Bus for use by the Parks & Recreation
Department from Central State Bus Sales, Inc. (30 Baseline Road, Oswego, IL 60543). Central
State Bus Sales has informed the City of a cost increase for the purchase of the 2023 Microbird
DS Series Bus. The new cost will be $112,650.00, or a $26,850 increase from the original
approved quote.
Funding Source:
The change order will be funded from the 2023 Equipment Replacement Fund (Account
601.19.7780.65550) with an estimated FY 2023 budget of $2,700,000 and an unencumbered
balance of $2,168,002.49. Please note the initial approval was to be funded out of the same
FY22 account, and the money held for this original purchase remains in the fund balance.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
The original purchase of this vehicle was approved by City Council on September 27, 2021, for
$85,800.00 through a Sourcewell contract. Due to supply chain issues caused by the COVID
pandemic, this vehicle was originally contracted for purchase in 2021, wi th build and delivery
estimated to be in 2022. Due to delays, the City is now confronted with the realization of inflation
as an escalator to the cost of building this vehicle in 2023. Inflation has increased the cost of
raw materials, labor, and the cost for vendors procuring funding which has a direct impact on
A15.Page 360 of 601
the cost of purchasing vehicles going forward and those already ordered. One of the biggest
increases in the total cost of this vehicle is the cost of building the chassis. Staff believes that
our vendor will receive the chassis from Ford sometime in the first or second quarter of 2023.
Although the City doesn’t have any guarantees from the vendor, staff believes the vehicle build
will be completed in the first or second quarter of 2024.
Existing vehicle #449 is a 2006 International 3200 Bus used by the Parks & Recreation
Department and is crucial for safe, reliable, and cost -effective operations. The vehicle was
purchased in 2005 for $90,000 and was put into service on October 26, 2005. Since the delay
in production, the vehicle now has had 183 repair and maintenance visits totaling approximately
$218,000. When we originally ordered the replacement vehicle in 2021, it had 179 in -house
and outside vendor repairs and maintenance visits, totaling approximately $208,000, so if the
change order was not accepted, we would continue to spend additional money on this existing
vehicle, not to mention downtime while we obtained new quotes and put in a new order. These
repairs extend over the life of the vehicle. Buses typically last around 12 years, so this vehicle
has exceeded the anticipated lifespan by three years. The new vehicle will be #452 and will be
a 2023 Microbird DS Series Bus. The new vehicle will accommodate 20 passengers and two
wheelchairs.
Staff requested a quote for an electric bus similar in size in 2021. The quote was $282,745,
almost $200,000 more at that time. Staff believes it is not in the City’s best interest at this time
to move forward with an electric option but will continue to monitor pricing and electric options
for future purchases/years. In addition, the electric bus option only provided a 125 -mile range,
which would not be enough for certain roundtrip bus operations hosted by the Parks &
Recreation Department.
Although the staff is not pleased with another increase in pricing from the vendor, staff does
believe it is in the best interest of the City to approve Change Order No. 1 . If the City were to
start over with another vendor, it would put the City at the end of the list for a new build and
could take another 2-3 years for delivery. Repairs to the current bus (#449) have continued in
order to keep Parks & Recreation operations at an optimal level. 449 is being used as a reserve
should there be any mechanical issues with any frontline equipment during the off-season.
Legislative History:
The City Council approved the original purchase of the bus on September 27, 2021.
Attachments:
Change Order No. 1 Central State Bus Sales
2023 Microbird DS Series Bus Quote
Page 2 of 4
A15.Page 361 of 601
45%J4Page 3 of 4A15.Page 362 of 601
QUOTE
CUSTOMER
www.centralstatesbus.com
PROJECT DESCRIPTION REVISION TERMS DATE
2023 Microbird DS-Series Upon Delivery 11/30/2022
22 passenger capacity
20+2 Wheelchairs
#QTY DESCRIPTION NET AMOUNT
A 1 2023 Microbird DS-Series Bus: 22 Pass. / 20 + 2 Wheelchairs $112,650.00 $112,650.00
Ford E450, 176" WB, 14,500 lbs GVWR, Tilt/Cruise
Dual Rear Wheels, Shuttle Bus prep
7.3L Ford Gas Engine, 6 sp Auto Trans.
Rear A/C 67K BTU
Rear Heater: 42K BTU
OEM AM/FM/BT/USB Radio
Back-Up Camera in Rear View Mirror
Front Cap Window
Freedman Seating
Seat Belts
Roof Hatch
Reverse Alarm
Safety Equip: First Aid Kit, Fire Ext.,Triangle Kit
Initial State Safety Inspection
4 Sets of Keys
Braun Lift w/ Qstraint Kits
All Applicable Ford Rebates Applied
Unit to be built; due to chassis shortages Price $112,650.00
lead time is 180 - 240 after receipt of chassis Sales Tax exempt
To accept this order please sign and return.Delivery included
X Title included
Print Name:______________________________ License included
PO Number:______________________________Graphics not included
All pricing is subject to manufacture surcharges which are beyond the control of CSBS. Misc.n/a
If a surcharge is imposed, CSBS would provide documentation and the
price/payment would be adjusted accordingly.Total Total $112,650.00
SALES REP
Lou Tagliaferre
City Of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Page 1 of 1
Page 4 of 4
A15.Page 363 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lara Biggs, Capital Planning & Engineering Bureau Chief
CC: Edgar Cano - Public Works Agency Director; Audrey Thompson -
Parks and Recreation Director
Subject: Resolution 12-R-23, Authorizing the City Manager to Execute a
Memorandum of Understanding with the Evanston Environmental
Association
Date: February 13, 2023
Recommended Action:
Staff recommends the City Council adopt Resolution 12-R-23, Authorizing the City Manager to
Execute a Memorandum of Understanding with the Evanston Environmental Association.
CARP:
Urban Canopy & Green Space
Council Action:
For Action
Summary:
The Ladd Arboretum, located north of the North Shore Channel between Green Bay Road and
Emerson Street formerly contained a canoe launch adjacent to the Evanston Ecology Center.
This launch was used to support summer camps, a 3 -season canoe program, and field trips
from Evanston Township High School. The existing wooden canoe launch and stair access
was built many years ago and became unusable due to erosion and decay. Even when the
launch was in good condition, it was difficult to traverse and was not ADA-compliant. This was
the only launch point for the North Shore Channel within the City limits, and its closure has
resulted in impacts on existing camp programs and the loss of public access to this recreational
resource.
In late 2019 and early 2020, the City of Evanston, working in coordination with the Evanston
Environmental Association (EEA) applied for and received an Illinois Department of Natural
Resources Coastal Management Grant to conduct a feasibility study of the launch. The study
was conducted in the spring/summer of 2020 by GZA GeoEnvironmental, Inc. and evaluated
A16.Page 364 of 601
potential new launch sites, developed conceptual designs, analyzed permitting requirements,
and estimated costs for launch reconstruction. Funding for the feasibility study was provided
by the EEA ($15,000) and the IDNR ($15,000).
At the conclusion of the study, it was determined that the preferred location for a reconstructed
launch would be directly adjacent to the existing public parking lot at the Ladd Arboretum,
located at the southwest corner of McCormick Boulevard and Bridge Street. The estimated cost
for this reconstructed facility is roughly $2 million. This cost estimate included a parking lot
reconstruction (a scope item that is needed independently from the canoe launch du e to the
age and deterioration of that facility).
On February 28, 2022, City Council approved moving forward with consulting services related
to the design and construction of the new canoe launch as well as entering into a Memorandum
of Understanding with the EEA. At that time, the following cost share was understood:
• The City and the EEA would equally share the cost of consulting services.
• The EEA would fund the cost of the canoe launch construction, estimated at $1,240,000
in 2020 dollars.
• The City would fund the cost of the associated parking lot reconstruction, estimated at
$494,000 in 2020 dollars.
Analysis
An MOU has been negotiated between the City and the EEA (see attached documents). Key
provisions include the following:
• The cost of current and future consulting services for the canoe launch will be shared
equally between the City and the EEA.
• The EEA will fundraise for the cost of the canoe launch and contribute that funding to
the canoe launch design and construction, with a maximum responsibility of $1,500,000,
including consulting services.
• The City will be responsible for funding 50% of the cost of consulting services, all of the
cost of the associated parking lot reconstruction, and all project costs attributable to the
EEA exceeding $1,500,000.
This MOU has been reviewed and executed by the EEA.
Legislative History:
On April 13, 2020, the City Council awarded the public canoe launch feasibility study to GZA
GeoEnvironmental, Inc.
On February 28, 2022, the City Council amended the 2022 CIP to add the public canoe launch
project and directed staff to negotiate an MOU with the EEA for sharing future costs.
Attachments:
Resolution 12-R-23
Memorandum of Understanding
Page 2 of 11
A16.Page 365 of 601
2/13/2023
12-R-23
A RESOLUTION
Authorizing the City Manager to Execute a Memorandum of
Understanding with the Evanston Environmental Association
WHEREAS, the City of Evanston’s Parks & Recreation Department (P&R)
is committed to enhancing the quality of life of all residents by providing collaborative
opportunities for its community to grow, learn, create and play; and
Whereas, The City of Evanston owns the Ecology Center located at 2024
McCormick Blvd., Evanston, Illinois 60201 and the adjacent parking lot which are both
located on land that is owned by the Metropolitan Water Reclamation District of Greater
Chicago (MWRDGC) and leased to the City of Evanston; and
Whereas, The Evanston Environmental Association (EEA) is a not-for-
profit organization created to support the Ecology Center, its mission and its programs,
including by providing funds to the Ecology Center to offset programmatic expenses and
providing scholarships for the Ecology Center summer camp program; and
Whereas, The City and the EEA are collaborating on the cost of
Consulting Services to design a canoe launch along the north bank of the North Shore
Channel to be built near the Evanston Ecology Center; and
Whereas, the City seeks to enter into a Memorandum of Understanding (“MOU”)
with the EEA in the form attached hereto as Exhibit A in order to facilitate the
construction of a canoe launch to be built near the Evanston Ecology Center,
Page 3 of 11
A16.Page 366 of 601
12-R-23
~2~
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to execute and
negotiate additional terms to a Memorandum of Understanding with the Evanston
Environmental Association in the form attached hereto as Exhibit A.
SECTION 3: That this Resolution 12-R-23 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 11
A16.Page 367 of 601
12-R-23
~3~
EXHIBIT 1
Page 5 of 11
A16.Page 368 of 601
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF EVANSTON
(ACTING BY AND THROUGH ITS DEPARTMENT OF PARKS AND RECREATION)
AND
EVANSTON ENVIRONMENTAL ASSOCIATION
This MEMORANDUM OF UNDERSTANDING ("MOU") is entered into this
___ day of ________, 2023 and formalizes an agreement by and between the City of
Evanston (the “City"), whose address is 2100 Ridge Avenue, Evanston, IL 60201, and
Evanston Environmental Association acting as a collective(the “Organization”) of
community partners, whose address is 2024 McCormick Blvd, Evanston IL. 60201. The
City and the Organization shall be collectively referred to as the “Parties”.
Whereas, the City of Evanston’s Parks & Recreation Department (P&R) is
committed to enhancing the quality of life of all residents by providing collaborative
opportunities for its community to grow, learn, create and play. To fulfill its mission, the
City collaborates with other not-for-profits in order to procure necessary resources for
programming and projects beneficial to the community. As part of the Parks &
Recreation Department, the Ecology Center’s mission strives to foster a greater
appreciation, awareness and knowledge of the natural environment and our
interdependence with it through educational programs and services;
Whereas, The Evanston Environmental Association (EEA) is a not-for-profit
organization created to support the Ecology Center, its mission and its programs. The
EEA has fulfilled this mission in a variety of ways since its establishment in 1974.
Currently the EEA provides funds to the Ecology Center to offset programmatic
expenses and provides scholarships for the Ecology Center summer camp program.
The EEA has a history of infrastructure fundraising to support the Ecology Center
including but not limited to the initial building of the Ecology Center in 1974. EEA also
assisted in funding a greenhouse addition in 1982, a building expansion project
(including the building of the multi-purpose room) in 2004 and a classroom expansion in
2016. All of this support demonstrates the EEA’s continued dedication to the
environmental programs, awareness and access to nature in the City of Evanston and
surrounding communities;
Whereas, The City owns the Ecology Center located at 2024 McCormick Blvd.,
Evanston, Illinois 60201 and the adjacent parking lot which are both located on land that
is owned by the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) and leased to the City of Evanston;
Page 6 of 11
A16.Page 369 of 601
Whereas, The City and Organization are collaborating on the cost of Consulting
Services to design a canoe launch along the north bank of the North Shore Channel to
be built near the Evanston Ecology Center;
Whereas, the Organization has committed to help the City pay for half of the cost
of the required Consulting Services for the canoe launch’s design up to $150,000;
Whereas, the City only has partial resources for the required Consulting Services
and requires the assistance of the Organization to complete the preliminary and final
design, necessary to the construction of a canoe launch;
Whereas, the Organization will use the information from the Consulting Services
to attract future donors and partners to assist with the construction of the canoe launch;
Whereas, pursuant to Section 1-17-1(a) of the Evanston Municipal Code, the
City, through its City Manager (or designee), for the benefit of P&R is authorized to
enter into agreements for the conduct of such affairs of the City;
Now, Therefore, in consideration of the foregoing recitals, and the mutual
covenants and undertaking hereinafter set forth, the receipt and sufficiency of which are
hereby acknowledged, it is agreed between the Parties hereto, as follows:
1.Recitals. The recitals set forth above are incorporated herein by reference and
made a part hereof.
2.Compliance with All Laws Generally. The City and Organization agree that the
Consulting Services will comply with all applicable laws, statutes, ordinances,
and regulations currently in effect whether or not they appear in the MOU.
3.The City’s Responsibilities. In connection with the Consulting Services, the
City agrees to do the following:
a.Draft and issue the Request For Proposal (RFP) for the canoe launch’s
Consulting Services.
b.Review all RFP’s and present the recommended firm to the Evanston City
Council for approval.
c.Collaborate with two designated Organization Board members to score
RFP submittals.
d.Work with the Organization to develop mutually agreeable decisions with
regard to the canoe launch’s design.
e.Manage the Consulting Services contract including approving consultant
payments and designs, submitting permit applications to affected
agencies, and conducting public engagement activities.
Page 7 of 11
A16.Page 370 of 601
4.The Organization’s Responsibilities. In connection with the Canoe Launch
Consulting Services the Organization agrees to the following:
a.Provide two (2) Organization Board representatives to assist the City staff
with the review and scoring of RFP submittals.
b.Review all costs for the Canoe Launch Consulting Services and provide
input on choosing vendors for City approval.
c.Have Organization board members available to speak with the City
Council about the commitment to the canoe launch project.
d.To participate in the design process to ensure the project meets with the
Organization’s design intent.
e.Review and authorize potential change orders in a timely fashion.
5.Payment
a.The Organization is responsible for contributing to the cost of the Canoe
Launch Consulting Services. The Organization will contribute 50% of the
cost of the Consulting Services up to $150,000. The City is responsible
for contributing the remainder of the cost for the Canoe Launch
Engineering Study. The City will pay the invoices for Consulting Services
and will then request reimbursement from the Organization. The
Organization agrees to submit payment within 60 days of receiving the
request.
6.Changes to the Consulting Services Contract
a.The City will notify the Organization of potential change orders to the
contract. EEA agrees to review the change order within 30 days and
provide notice of approval. If the EEA approves of the change order, they
will be responsible for 50% of the cost of the change order.
b.Recognizing that time is of the essence with some change orders, the City
will notify the EEA prior to authorizing the change order and seek
agreement for shared costs, but may authorize the change order prior to
receiving concurrence of the EEA.
c.The City reserves the right to approve change orders that do not have the
approval of the EEA. If the EEA does not approve the change order, the
City will be responsible for the full cost of the change order.
7.Fundraising. Fundraising is primarily the responsibility of the Organization. For
this agreement, the Organization is targeting a fundraising goal of the cost of the
design and construction of the canoe launch, up to $1,500,000. The City is
responsible for the cost of all parking lot improvements needed to implement the
improvements, as well as any costs for the canoe launch that exceed
$1,500,000, inclusive of the consulting costs. Any funds raised by the
Organization for the canoe launch may only be spent on capital improvements at
a site mutually agreed upon by both Parties.
Page 8 of 11
A16.Page 371 of 601
8.Term. This MOU shall be in effect though December 31, 2023 unless earlier
terminated. Notwithstanding the foregoing, this MOU may be terminated by
either Party at any time with or without cause with thirty (30) days prior notice in
writing. This MOU will not automatically renew. This agreement can be
extended in one-year increments with the approval of both parties.
9.Default. In the event the Organization fails to materially comply with its
obligations set forth in this Agreement, then the City reserves the right to cancel
the Canoe Launch Consulting Services or engage a replacement partner for the
Canoe Launch Consulting Services. The Organization will bear all costs incurred
with canceling the Canoe Launch Consulting Services or seek a replacement for
the completion of the Canoe Launch Consulting Services.
10.Notices. Any notice, demand, request or other communication which any party
may desire or may be required to give to any other party hereunder shall be
given in writing at the addresses set forth below by any of the following means:
a) personal service; (b) electronic communication, by facsimile together with
confirmation of transmission; (c) overnight courier; or (d) registered or certified
United States mail, postage prepaid, return receipt requested.
If to the Organization:
Evanston Environmental Association
Karen Taira, EEA Board President
2024 McCormick Blvd.
Evanston, IL 60201
karen.taira@evanstonenvironment.org
If to the City:
City of Evanston Parks and Recreation Department
Attn: Audrey Thompson, Director of Parks and Recreation
2100 Ridge Avenue
Evanston, Illinois 60201
With a copy to: City of Evanston Law Department
Attn: Corporation Counsel
2100 Ridge Avenue
Evanston, IL 60201
A.General Terms.
1.This MOU may only be amended in writing and signed by all Parties.
2.The duties and obligations of this MOU shall not be transferred from the
Organization to any third party without at least thirty (30) business days'
Page 9 of 11
A16.Page 372 of 601
notice to the City. The City reserves the right to refuse to approve the
assignment of this MOU from the City to any subsequent potential assignee.
3.Indemnification: The Organization shall indemnify, defend, and hold the City
harmless from and against any and all claims from any party, including but
not limited to employees, third parties or property owners, of liability or loss
from personal injury, property damage or other causes resulting from or
arising out of the Organization’s Responsibilities.
4.The City shall indemnify, defend and hold the Organization harmless from
and against any and all claims from any party, including but not limited to
employees, third parties or property owners, of liability or loss from personal
injury, property damage or other causes resulting from or arising out of the
City’s Responsibilities.
5.Each Party shall be solely liable for any and all claims, costs, and expenses
arising from or out of any act or omission in the performance of its obligations
thereunder.
6.Insurance. Each Party shall maintain such policies of general and
professional liability insurance as shall be necessary to insure it, and its
employees against any claim or claims for damages arising by reason of an
act or omission in the performance of its respective obligations hereunder.
Such policies shall be carried in amounts of not less than $1,000,000.00 per
occurrence.
7.This MOU constitutes the entire agreement between the Parties pertaining to
the subject matter in this MOU, and it supersedes all prior and
contemporaneous agreements and understandings, whether oral or written,
of the Parties.
8.This MOU shall be interpreted, construed and governed in accordance with
the City Code and the laws of the State of Illinois.
9.This MOU has been carefully and fully read by the Organization, who
understands its contents and is satisfied with the MOU herein mentioned and
the same shall be binding upon and inure to the benefit of business’ agents,
officers, directors, shareholders, and employees respectively.
10.This MOU will be deemed effective as of the date of the last signature below.
11.The Parties agree that this MOU is acceptable to each of them, and that this
writing will not be construed against any party, and that any claim under the
doctrine of contra proferentum is expressly waived.
Page 10 of 11
A16.Page 373 of 601
12.This MOU may be executed in one or more counterparts, each of which shall
be considered an original instrument, but all of which shall be considered one
and the same.
IN WITNESS WHEREOF, the Parties agree to the above terms and have executed this
Memorandum of Understanding as the last date written below:
EVANSTON ENVIRONMENT CITY OF EVANSTON
ASSOCIATION an Illinois municipal corporation
_____________________________ ____________________________
Karen Taira, EEA Board President Luke Stowe, City Manager
Dated: _______30 January, 2023____Dated: ______________________
Page 11 of 11
A16.Page 374 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Senior Project Manager.
CC: Edgar Cano - Public Works Agency Director; Audrey Thompson -
Parks and Recreation Director; Lara Biggs - City Engineer
Subject: Approval of a Contract Award with Christopher B. Burke Engineering
Ltd. for the Ladd Arboretum Canoe Launch Project (RFP No. 22-42)
Date: February 13, 2023
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract with
Christopher B. Burke Engineering Ltd. (820 Davis Street, Suite 520, Evanston, Illinois 60201)
for engineering services for the Ladd Arboretum Canoe Launch Project (RFP No. 22-42) in the
amount of $125,498.
Funding Source:
Funding will be provided from the Capital Improvement Program 2021 General Obligation
Bonds in the amount of $62,749, and from a private donation from the Evanston Environmental
Association in the amount of $62,749. A detailed financial analysis is included in the attached
memo.
CARP:
Urban Canopy & Green Space
Council Action:
For Action
Summary:
The Ladd Arboretum is a 17.4-acre arboretum that borders the north bank of the North Shore
Channel between Emerson Street and Green Bay Road. Amenities located within the Ladd
Arboretum include the Evanston Ecology Center, walking/biking paths, specialty gardens, plant
community habitats, and an apiary. A now-defunct canoe launch was located immediately
south of the Ecology Center and was historically used to support summer camps, a 3 -season
canoeing program, and classes and field trips from Evanston Townsh ip High School. Due to
significant degradation and lack of compliance with the Americans with Disability Act (ADA),
A17.Page 375 of 601
the wooden canoe launch and access stairs became unsafe and were permanently closed
several years ago. Without an operable launch, North Sho re Channel programming has been
substantially reduced, and the remaining programming has been relocated to other area boat
launches outside of Evanston.
In 2007, the City Council approved the Ladd Arboretum Master Plan, which identified the canoe
launch as an important and needed recreational resource for the City. The master plan
recommended performing an engineering study to thoroughly evaluate the desi gn and cost of
constructing a new launch and suggested it be relocated to the west side of Bridge Street for
improved accessibility and public access.
In 2019, the City received a Coastal Management Grant from the Illinois Department of Natural
Resources and private funding from the Evanston Environmental Association (EEA) to perform
a feasibility study for the canoe launch project. The Public Canoe Launch Feasibility Study was
completed in 2020 and verified the master plan’s suggested site. The study also provided a
preliminary design solution, including improvements to an adjacent parking lot, a cost estimate,
and an evaluation of permitting requirements for the project.
The EEA has since identified the design and construction of the canoe launch as a priority
project. Since the mid-1970s, the EEA has supported the Ecology Center and championed
ecology-based programming and community awareness in Evanston, partnering multiple times
with the City to raise funds for capital improvements to the Ecology Center. Continuing this
long-standing tradition, the EEA is actively raising funds to support this project and will be
involved in the design and implementation process. An MOU outlining the EEA’s financial
commitments to this project is scheduled to go before the City Council for approval on February
13, 2023.
Analysis
On August 4, 2022, the City issued a Request for Proposal for consultant services to design
the canoe launch. On September 13, 2022, proposals were received from the following four
consulting firms:
The proposals were reviewed by the following staff and EEA members:
• Lara Biggs, Capital Planning and Engineering Bureau Chief / City Engineer – Public
Works Agency
• Patricia Broughton, EEA Member
• Michael Callahan, Assistant Director – Parks and Recreation Department
Page 2 of 4
A17.Page 376 of 601
• Stefanie Levine, Senior Project Manager – Public Works Agency
• Matt Poole, Recreation Manager – Parks and Recreation Department
• Karen Taira, EEA President
• Linda Thomas, Purchasing Specialist – Administrative Services Department
Following the initial scoring, the selection committee met to discuss the proposals received and
develop a shortlist for interviews. After discussion, interviews were conducted with Christopher
B. Burke Engineering, Ltd. (CBBEL), GZA GeoEnvironmental, Inc. (GZA), and MKSK, Inc.
(MKSK). The selection committee felt that CBBEL and GZA were the strongest two candidates
and sent each firm additional questions to better understand their proposal and capabilities.
After receiving responses from these two firms, the selection committee met again to discuss
the responses and finalize the recommendation. Below is a chart indicating the scoring
following the interviews and additional selection committee discussions:
CBBEL demonstrated the overall highest level of project understanding and represented the
best value to the City and EEA in performing the required services. City staff has worked with
CBBEL on multiple past projects with favorable results. CBBEL’s overall consulting fee is
$319,442. However, as the project’s implementation will depend substantially on the EEA’s
ability to raise funding, staff recommends the award of Task 1 (Site Investigation, Concept
Design, and Public Engagement) and Task 2 (Construction Documents) only at this time.
Limiting the award to these tasks will provide the EEA with a detailed design solution which is
expected to assist them with their construction fundraising initiative. Staff plans to return to the
City Council for approval of CBBEL’s future consulting tasks (Task 3 – Bidding and
Negotiations, Task 4 – Construction Administration, and Task 5 – Post Construction) utilizing
a contract amendment once construction funding is available. Thus the selection committee
recommends the award of this contract to CBBEL for Task 1 and Task 2 work in the amount of
$125,498 at this time.
A review of the project for compliance with the City’s M/W/EBE program goals is attached.
Detailed Financial Analysis
EEA has agreed to provide 50% of the funding for consulting services. The breakdown of the
funding for this contract is as follows:
Page 3 of 4
A17.Page 377 of 601
Page 4 of 4
A17.Page 378 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Amy Kellogg, Recreation Manager
Subject: Resolution10-R-23, Authorizing the City Manager to Sign Notifications
of Grant Awards To Fund and Operate a Congregate Senior Meal
Program at the Levy Senior Center and Fleetwood-Jourdain Community
Center
Date: February 13, 2023
Recommended Action:
Staff recommends City Council adoption of Resolution 10-R-23 authorizing the City Manager
to sign a notification of grant awards to fund and operate a congregate senior meal program at
the Levy Senior Center and Fleetwood-Jourdain Community Center.
Funding Source:
Funding for this program is budgeted in various line items in the Fleetwood-Jourdain Business
Unit 100.30.3040 and Levy Center Business Unit 100.30.3055. Overall budgeted expenses for
the 2022-2023 program, including staff salaries, Social Security, Medicare, advertising,
program supplies, and food costs, are projected at $87,696.
Council Action:
For Action
Summary:
This is a reimbursement program in which the total amount of reimbursement the City will
receive is solely dependent upon the number of lunches served and varies depending on the
levels of participation. The City’s estimated reimbursement is calculated using the highest daily
participation level stated in our application.
A18.Page 379 of 601
Staff projects meal donations of $5,034. The City will provide a local cash match of $25,115 of
the $86,090 if the projection for donations is met and less if it is exceeded. This is the eleventh
year of this grant program, which has helped provide a senior lunch program subsidy at
Fleetwood-Jourdain one day per week and at Levy Senior Center five days per week. Similar
to the current year’s management plan for the program, should donations that are received
from attendees of the meal program be less than expected, department staff will develop a plan
to offset the revenue shortage.
The City of Evanston reapplied to receive funding for a congregate senior meal program
through Age Options. As part of the nationwide network, Age Options is authorized by the
federal Older Americans Act and the Illinois Department on Aging as the Planning and Service
Area for the 30 townships surrounding Chicago. The Older Americans Act Title III -C Nutrition
Services grant funds congregate meals for older adults aged 60 and over, a spouse, or a child
with disabilities under the age of 60.
This grant covers food costs, administrative overhead, and supplies for the program. The City
received a maximum grant award of $30,278 to provide meals five days a week at the Levy
Senior Center and $9,318 to provide meals one day a week at the Fleetwood -Jourdain
Community Center. The time period of this grant is October 1, 2022, through September 30,
2023.
This grant for Congregate Meal Nutrition Services will offset the cost of each meal, and no
eligible senior shall be denied participation because of inability to contribute. The suggested
contribution for each meal will be $5.00 – there has not been an increase from the prior
agreement, and meals will be provided regardless of the participant’s ability to pay.
Attachments:
Resolution 10-R-23 Accepting Grant Awards
Notification of Grant Awards
Page 2 of 7
A18.Page 380 of 601
1/23/2023
10-R-23
A RESOLUTION
Authorizing the City Manager to Sign Notifications of Grant Awards
To Fund and Operate a Congregate Senior Meal Program
WHEREAS, the City of Evanston has made it a priority to focus on
providing for a comfortable and high standard of living for seniors through activities
and events; and
WHEREAS, the Parks & Recreation Department (the “Department”)
strives to provide activities and opportunities to seniors; and
WHEREAS, the Department applied to the Illinois Department on Aging
for funding for a congregate senior meal program; and
WHEREAS, the Department received two (2) grant awards, worth a
combined total of thirty--nine thousand five hundred ninety six dollars ($39,596.00) to
operate meal programs for seniors; and
WHEREAS, the grant award will allow seniors to receive meals at a
suggested donation rate of five dollars ($5.00); and
WHEREAS, the Department plans to operate a lunch program for seniors
five (5) days a week at the Levy Senior Center; and
WHEREAS, the Department plans to operate a lunch program for seniors
one (1) day a week at the Fleetwood-Jourdain Community Center,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
Page 3 of 7
A18.Page 381 of 601
10-R-23
~2~
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized to sign, and the City
Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications of
Grant Awards.
SECTION 3: The City Manager is hereby authorized to sign, and the City
Clerk herby authorized to attest, on behalf of the City of Evanston, the Notifications of
Grant Awards attached hereto as Exhibit A, incorporated herein by reference.
SECTION 4: This Resolution 10-R-23 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 7
A18.Page 382 of 601
10-R-23
~3~
EXHIBIT A
Congregate Senior Meal Program
Notification of Grants Awards
Page 5 of 7
A18.Page 383 of 601
NOTIFICATION OF GRANT AWARD
AgeOptions - (Illinois Department on Aging - PSA 13)
Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans
Act and under the State of Illinois General Revenue Funds
GRANTEE NAME, ADDRESS Application ID: C1-22-1546
City of Evanston - Levy Senior Center
Date:
September 30, 2022
2100 Ridge Avenue
Evanston, IL 60201
Type of Grant: Nutrition Services (Title III-C1)
Approved Costs for Project Period Project Period: October 01, 2022
a. Personnel/Fringe $39,387 To: September 30, 2023
b. Travel of Persons $0
c. Equipment & Supplies $500 Sub Areas
(Townships
except for C1
awards):
Evanston
d. Other $3,843
e. Food-Nutrition Only $23,052
f. Delivery-Nutrition Only $0
g. Total $66,782
Computation of Grant Award
1. Total Cost $66,782 Revision number: NA
2. Less Anticipated Project
Income $3,234
3. Net Cost (estimated) $63,548
4. Nonfederal Share $33,270 8. Share of Net Cost
a. Local Cash $19,430 a. NonFederal Share 52.35%
b. Local Inkind $13,840 b. Local Cash Share 30.58%
5. Area Agency Share $30,278 c. Federal/State Share 47.65%
6. State Share $0
7. New Obligation Awarded $30,278
9. Application for Funds
Date: September 30, 2022
The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the Grantee provided all
conditions are met.
Grantee - I have read all the conditions of this award, and agree to fully comply with all such conditions.
Name and Title
Date
Signature
AgeOptions (also referred to as Area Agency on Aging)
Signature:
09/30/222
Diane Slezak, Chief Executive Officer Date
NOTE: The attached Conditions of Award comply with Federal and State regulations and are an integral component of
this Notification of Grant Award.
Page 6 of 7
A18.Page 384 of 601
NOTIFICATION OF GRANT AWARD
AgeOptions - (Illinois Department on Aging - PSA 13)
Under Title III-B, Title III-C, Title III-D, Title III-E, & Title VII of the Older Americans
Act and under the State of Illinois General Revenue Funds
GRANTEE NAME, ADDRESS Application ID: C1-22-1611
City of Evanston - Fleetwood- Jourdain Community
Center
Date:
September 30, 2022
2100 Ridge Avenue
Evanston, IL 60201
Type of Grant: Nutrition Services (Title III-C1)
Approved Costs for Project Period Project Period: October 01, 2022
a. Personnel/Fringe $7,050 To: September 30, 2023
b. Travel of Persons $0
c. Equipment & Supplies $300 Sub Areas
(Townships
except for C1
awards):
Evanston
d. Other $840
e. Food-Nutrition Only $11,118
f. Delivery-Nutrition Only $0
g. Total $19,308
Computation of Grant Award
1. Total Cost $19,308 Revision number: NA
2. Less Anticipated Project
Income $1,800
3. Net Cost (estimated) $17,508
4. Nonfederal Share $8,190 8. Share of Net Cost
a. Local Cash $5,685 a. NonFederal Share 46.78%
b. Local Inkind $2,505 b. Local Cash Share 32.47%
5. Area Agency Share $9,318 c. Federal/State Share 53.22%
6. State Share $0
7. New Obligation Awarded $9,318
9. Application for Funds
Date: September 30, 2022
The awarded obligation (8) includes the maximum Federal Share and State funds obligated to the Grantee provided all
conditions are met.
Grantee - I have read all the conditions of this award, and agree to fully comply with all such conditions.
Name and Title
Date
Signature
AgeOptions (also referred to as Area Agency on Aging)
Signature:
09/30/222
Diane Slezak, Chief Executive Officer Date
NOTE: The attached Conditions of Award comply with Federal and State regulations and are an integral component of
this Notification of Grant Award.
Page 7 of 7
A18.Page 385 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
From: Nicholas Cummings, Corporation Counsel
CC: Schenita Stewart, Chief of Police
Subject: 13Resolution -R-Execute Manager City to Authorizing 23 the
Memoranda of Understanding Between the City of Evanston, the Illinois
Fraternal Sergeants Order of Police, and the Evanston Police
Association Affiliated with the Illinois Fraternal Order of Police Labor
Council
Date: February 13, 2023
Recommended Action:
Staff recommends City Council adoption of Resolution 13-R-23, authorizing the City Manager
to execute a memorandum of understanding between the City of Evanston, the Illinois Fraternal
Order of Police, and the Evanston Police Sergeants Association affiliated with t he Illinois
Fraternal Order of Police Labor Council.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
In 2021, due to staffing shortages and the need to staff the patrol unit of the Evanston Police
Department, the City of Evanston entered into memoranda of understanding ("MOUs") with
both labor unions representing the patrol officers and sergeants assigned to patrol. Those
memoranda expired with the last collective bargaining agreement on December 31, 2022.
The City and both unions, during collective bargaining negotiations for the overall collective
bargaining agreements, negotiated extensions to the MOUs. The City Council approved the
new collective bargaining agreements on January 23, 2023. The MOUs are an addendum to
the respective collective bargaining agreements; however, the new MOUs expire on December
31, 2023. The overall collective bargaining agreements expire on December 31, 2026.
Legislative History:
A19.Page 386 of 601
Resolutions 6-R-23 and 7-R-23 approved the collective bargaining agreements between the
City and the unions.
Attachments:
Resolution 13-R-23 Authorizing the City Manager to Execute Memoranda of Understanding
Between COE and the Illinois Fraternal Order of Police
FOP Patrol 12-Hour Shift MOU
City of Evanston Sergeants 12-Hour Shift MOU
Page 2 of 29
A19.Page 387 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
From: Nicholas Cummings, Corporation Counsel
CC: Schenita Stewart, Chief of Police
Subject: 13Resolution -R-Execute Manager City to Authorizing 23 the
Memoranda of Understanding Between the City of Evanston, the Illinois
Fraternal Sergeants Order of Police and the Evanston Police
Association Affiliated with the Illinois Fraternal Order of Police Labor
Council
Date: February 13, 2023
Recommended Action:
Staff recommends City Council adoption of Resolution 13-R-23, authorizing the City Manager
to execute a memoranda of understanding between the City of Evanston, the Illinois Fraternal
Order of Police and the Evanston Police Sergeants Association affiliated with the Illinois
Fraternal Order of Police Labor Council.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
In 2021, due to staffing shortages and the need to staff the patrol unit of the Evanston Police
Department, the City of Evanston entered into memoranda of understanding ("MOUs") with
both labor unions representing the patrol officers and sergeants assigned to patrol. Those
memoranda expired with the last collective bargaining agreement, December 31, 2022.
The City and both unions, during collective bargaining negotiations for the overall collective
bargaining agreements, negotiated extensions to the MOUs. The City Council approved the
new collective bargaining agreements January 23, 2023. The MOUs are an ad dendum to the
respective collective bargaining agreements; however, the new MOUs expire December 31,
2023. The overall collective bargaining agreements expire December 31, 2026.
Legislative History:
Page 3 of 29
A19.Page 388 of 601
Resolutions 6-R-23 and 7-R-23 approved the collective bargaining agreements between the
City and the unions.
Attachments:
Resolution 13-R-23 MOU Execution with FOP Patrol and FOP Sergeants
FOP Patrol 12-Hour Shift MOU
FOP Sergeants 12-Hour Shift MOU
Page 2 of 17Page 4 of 29
A19.Page 389 of 601
2/13/2023
13-R-23
A RESOLUTION
Authorizing the City Manager to Execute Memoranda of
Understanding Between the City of Evanston,
Illinois Fraternal Order of Police and the
Evanston Police Sergeants Association Affiliated with
Illinois Fraternal Order of Police Labor Council
WHEREAS, the City of Evanston (the “City”) and the Illinois Fraternal
Order of Police (the “FOP”) entered into a Collective Bargaining Agreement in January
2023; and
WHEREAS, the City of Evanston (the “City”) and the Evanston Police
Sergeants Association Affiliated with the Illinois Fraternal Order of Police Labor Council
(the “FOP Sergeants”) entered into a Collective Bargaining Agreement in January 5,
2023; and
WHEREAS, the Collective Bargaining Agreement with the FOP defines
the “Normal Work Week” as a 14-day work period for Police Officers and “Workday” as
forty (40) hours per week and eight and one-half (8.5) hours per day with an thirty (30)
minute unpaid lunch period; and
WHEREAS, the Collective Bargaining Agreement with FOP Sergeants
defines the “Normal Work Week” and “Workday” as forty (40) hours per week and eight
(8) hours per day; and
WHEREAS, the Evanston Police Department staffing levels are
insufficient to allow for the Work Week and Workday to be as defined by the Agreement;
and
Page 3 of 17Page 5 of 29
A19.Page 390 of 601
13-R-23
~ 2 ~
WHEREAS, the City, the FOP and FOP Sergeants negotiated
Memoranda of Understanding (“MOUs”) to allow for a 14-day work week with a twelve
(12) hour workday as a strategy to ensure adequate staffing on Patrol shifts; and
WHEREAS, the City, the FOP and FOP Sergeants reached tentative
agreements regarding the MOUs which are attached hereto as Exhibit 1 and 2
respectively.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The MOUs between the City of Evanston, the Illinois
Fraternal Order of Police and Evanston Police Sergeants Association affiliated with
Illinois Fraternal Order of Police Labor Council are hereby approved. The term of the
MOUs shall be from January 1, 2023, to December 31, 2023.
SECTION 2: The City Manager is hereby authorized and directed to
execute the MOUs on behalf of the City of Evanston.
SECTION 3: This Resolution 13-R-23 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Page 4 of 17Page 6 of 29
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13-R-23
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Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2022
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 5 of 17Page 7 of 29
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13-R-23
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EXHIBIT 1
Memorandum of Understanding between the City of Evanston and
Illinois Fraternal Order of Police and City of Evanston Patrol Officers,
Telecommunicators, and Service Desk Officers
Page 6 of 17Page 8 of 29
A19.Page 393 of 601
1
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF EVANSTON and ILLINOIS FRATERNAL ORDER OF POLICE and
CITY OF EVANSTON PATROL OFFICERS, TELECOMMUNICATORS, and
SERVICE DESK OFFICERS
This MEMORANDUM OF UNDERSTANDING ("MOU"), dated this day of
January 2023 is made and entered into by and between CITY OF EVANSTON (the "City"),
a home rule municipality, and ILLINOIS FRATERNAL ORDER OF POLICE, (hereinafter
referred to as the "Union"). The City and the Union collectively, are referred to as the "Parties."
RECITALS
WHEREAS, the Union is the sole and exclusive collective bargaining representative for
the patrol officers, telecommunicators and service desk officers; and
WHEREAS, the Union and the City are parties to a collective bargaining agreement
("CBA") with a current term of January 1, 2023 through December 31, 2026; and
WHEREAS, the Parties wish to have a written understanding on how a twelve (12) hour
shift schedule will operate and on how particular provisions of the collective bargaining
agreement will be applied during the period for the assigned twelve (12) hour shifts; and
WHEREAS, this MOU shall not constitute a precedent in which either party may cite in
any subsequent negotiations or interest arbitration proceedings; and
WHEREAS, the City and the Union seek to retain employees who are members of the
Union; and
WHEREAS, the City needs to increase staffing levels among sworn personnel of the
Evanston Police Department; and
WHEREAS, the Parties have discussed creative strategies to allow the City to staff the
Evanston Police Department with sworn personnel and incentivize sworn personnel; and
WHEREAS, the Parties agree that executing this Memorandum of Understanding is in
the best interest of the City and Union membership; and
WHEREAS, the Parties agree that the significant shortage in manpower primarily exists
in the employees assigned to the Patrol unit and this MOU is designed to address the deficiencies
in this area.
NOW, THEREFORE, in consideration of the foregoing Recitals, which is hereby
incorporated in and made a part of this Memorandum of Understanding ("MOU") as if fully set
forth below, the mutual agreement of the Parties hereto and other good and valuable
Page 8 of 17Page 9 of 29
A19.Page 394 of 601
2
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby
agree as follows:
1.Contract Amendment. The following sections of the Contract dated January 1, 2023,
and effective through December 31, 2026 (the "Contract") is amended as follows:
ARTICLE VII: Wages & Benefits
Section 7.4 Holidays
The City agrees that the first three (3) days (36 hours for officers assigned to
Patrol) off in a year (not including sick leave) shall be designated as floating holidays.
For approved days off thereafter, the employee may designate the type of accrued time
off to be charged (e.g., vacation, holiday, compensatory time). Compensatory time for
holidays will be carried on the Department records as hours rather than days.
ARTICLE VIII: Hours of Work and Overtime
Section 8.1 Work Period. There shall be a 14-day work period for Police Officers (seven
days for Telecommunicators, Service Desk Officer Is, and Service Desk Officer Ils) for
the purposes of computing overtime pay. The normal workday for officers assigned to
patrol is twelve (12) hours, including a 30-minute unpaid lunch period and two (2)
fifteen- minute breaks, if staffing and shift activity. Combined lunch and breaks shall not
be used to shorten the workday.
Section 8.2 Overtime.
Hireback: When a Patrol officer is hired back for a Patrol Shift, there shall be a minimum
pay guarantee of four (4) hours pay at two (2) times their regular rate of pay until
December 31, 2021, retroactive to October 14, 2021. After December 31, 2021, a Patrol
officer hired back for a Patrol Shift shall be guaranteed a minimum four (4) hours pay at
time and one half.
Forced Hireback: Employees must not be forced back for hirebacks when any of the
following situations apply: the employee is working a shift switch for another officer; the
employee is working a hireback or detail from the previous shift; the employee had
training as a tour of duty for the previous shift; the employee was forced back the
previous workday; Provided that in the event of an emergency, all officers must remain
available for a hireback.
Forced Hirebacks shall be distributed on a rotating reverse seniority basis.
Any officer that volunteers for a forced hireback will be skipped for one (1) iteration upon
the volunteering officer’s turn for a forced hireback.
Page 9 of 17Page 10 of 29
A19.Page 395 of 601
3
The City will post a list of forced hirebacks as often as hirebacks are required to advise
employees of where the City is on the seniority list.
Switches must take place within the same 28-day period. Patrol officers cannot work more
than four days in a row as a result of a switch. A forced hireback cannot result in a double
shift. Switches cannot cause court overtime unless an officer receives a subpoena after the
shift is approved.
An officer may volunteer for 18 hours, however no forced hireback shall result in more than
16 hours within a 24-hour period. Hirebacks will be offered prior to forcing back officers.
If feasible, the City will provide an officer with 24-hour direct notice prior to any forced
hireback. This includes either hours prior to a shift or a full shift.
Training: Training is defined as all school, seminars and conferences with the exception of
recruit school and entry level training. When possible, in-service training will be scheduled
on an officer's workday. Night officers shall be granted the night off prior to any assigned
training scheduled for the next day. No night officer shall be assigned department training
after working a 12-hour shift. Training for officers assigned to a patrol shift on a workday
will be counted as a tour of duty but no travel time will be given.
ARTICLE X: Labor Management Meetings
Section 10.1: Meeting Request. The Union and the City agree that in the interest of efficient
management and harmonious employee relations, quarterly Labor-Management meetings will be
held. The Labor-Management Committee shall include three employees covered by this
Agreement and include a representative from the City Manager's Office; the Corporation
Counsel; Human Resources and the Chief of Police. Such quarterly meetings shall be held on the
first day of each quarter, or, if inconvenient, some mutually convenient day agreed upon by the
parties. Nothing in this section shall prohibit either party from requesting an additional meeting
in writing. The meeting agenda shall be set no less than five days in advance of such meeting
with agenda items set to address:
1. Discussion of the implementation and general administration of this Agreement;
2. A sharing of general information of interest of the parties, including departmental
operation matters affecting employees; and
3. Notifying the Union of changes in conditions of employment contemplated by the
City which will affect employees.
The parties agree to meet in good faith and exercise their best efforts to submit
recommendations for approval by the Chief of Police and City Manager.
Page 10 of 17Page 11 of 29
A19.Page 396 of 601
4
ARTICLE XII: General
Section 12.2: Evidence Technician, Field Training Officer, Range Officer, Accident
Investigator, Breathalyzer Operator. An employee who is assigned by the Police
Department to perform duties as evidence technician, field training officer, range officer,
accident investigator, or breathalyzer operator who has performed the duties of that
assignment for three or more consecutive years may file a written request for removal
from this assignment. This request will be granted by the Department so long as the
employee gives six (6) months' advance written notice. An employee removed from an
assignment under this Section will not be reassigned to that assignment for a period of
two (2) years.
Employees assigned as Evidence Technicians or working in an Evidence Technician
capacity shall receive one and a half (1.5) hours of compensatory time per shift as
compensation for their duties.
Telecommunicator Service Desk training officers shall receive additional compensation
for service as a Training Officer, as follows: Telecommunicators 2 hours for each 12-
hour training day. Service Desk Officers will receive 2.0 hours of comp time for each 8-
hour training day. Police Officer training officers shall receive 2 hours of compensatory
time for each day worked in the training officer capacity.
2.Nothing in this MOU shall change the way benefit time (vacation, holiday,
compensatory time) is accrued or used for employees covered by this Contract.
3.Compensation Time. As consideration for agreeing to the changes outlined in
Paragraph 1 above, employees assigned to Patrol Operations will receive comp time to
be held in their comp time bank according to the following schedule:
Officers assigned to Patrol Operations on January 3, 20223, shall receive 28.5
hours
Officers assigned to Patrol Operations on April 1, 20223, shall receive 28.5
hours
Officers assigned to Patrol Operations on July 1, 20223, shall receive 28.5
hours
Officers assigned to Patrol Operations on October 1, 20223, shall receive
28.5 hours
4.Discipline. All suspensions with options shall be computed at eight (8) hours in length.
All other suspensions shall be computed as a full workday based on the assignment, with
eleven and a half (11.5) hours for officers assigned to Patrol.
Page 11 of 17Page 12 of 29
A19.Page 397 of 601
5
5.Retention Bonus. All Employees covered by the Contract with two service years who
have successfully completed the FTO Program with the City of Evanston who continue
to work under the terms of the Contract will receive a bonus totaling $4000,00. Bonuses
will be paid in equal installments of $2000.00 the first final pay period of 20223 and the
final pay period of 20223.
6.Referral Bonus. Any Employee covered by the Contract that refers an officer for lateral
hire that is subsequently hired and sworn as a member of the Evanston Police
Department shall receive $2,500.00. Should the new officer remain an Evanston Police
officer beyond their probationary period, the employee who made the referral shall
receive an additional $2,500.00 at the end of the new officer's probationary period.
7.Entire Agreement. All provisions of the Parties' CBA will remain in full force and
effect during the period of this MOU unless specifically modified by the provisions of
this MOU.
8.Counterparts. This MOU may be executed in any one or more counterparts, each of
which shall be deemed an original and all of which when taken together shall constitute
one MOU.
9.Severability. If any provision of this MOU or application thereof to any person or
circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this MOU that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this
MOU is severable.
10.Term. The Parties agree the term of this MOU shall be from January 1, 20223, to
December 31.20223. The Parties agree that they will meet no later than August 1, 20223,
to evaluate the impact and effects of this MOU, and whether to continue the program
beyond December 31, 20223. At the termination of this MOU, all terms and conditions
of the Contract amended by Paragraph 1 of this MOU shall revert to the terms and
conditions of the current collective bargaining agreement at the time of expiration
Contract dated January 1, 2019 (the "status quo").
The effective date of this MOU is the date of the signature last affixed to this page.
Page 12 of 17Page 13 of 29
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6
IN WITNESS WHEREOF, the parties hereto have executed this MOU as of the day
and year first above written.
Illinois Fraternal Order of Police City of Evanston, a Municipal Corporation
Labor Council in the State of Illinois
__________________________ _______________________________
Rolanda L. Sudduth
Attorney
_____________________________
Mikhail Geyer
_____________________________
Clara Just
_____________________________
Thomas Curtin, III
_____________________________
William Arzuaga
_____________________________
Nathaniel Basner
Page 13 of 17Page 14 of 29
A19.Page 399 of 601
13-R-23
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EXHIBIT 2
Memorandum of Understanding between the City of Evanston and
Illinois FOP, Labor Council and the City of Evanston Sergeants
Page 7 of 17Page 15 of 29
A19.Page 400 of 601
1
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF EVANSTON and ILLINOIS FOP, LABOR COUNCIL AND THE CITY
OF EVANSTON SERGEANTS
This MEMORANDUM OF UNDERSTANDING ("MOU"), dated this ___________ day of
_________________ 2023, is made and entered into by and between CITY OF EVANSTON
(the "City"), a home rule municipality, and EVANSTON SERGEANTS' ASSOCIATION,
affiliated with ILLINOIS FRATERNAL ORDER OF POLICE, LABOR COUNCIL
(hereinafter referred to as the "Labor Co uncil" or "Union"). The City and the Union
collectively, are referred to as the "Parties."
RECITALS
WHEREAS, the City and the Union seek to retain employees who are members of the
Union;
WHEREAS, the City needs to increase staffing levels among sworn personnel of the
Evanston Police Department;
WHEREAS, the Parties have discussed creative strategies to allow the City to staff the
Evanston Police Department with sworn personnel and incentivize sworn personnel; and
WHEREAS, the Parties wish to have a written understanding on how a twelve (12)
hour shift schedule will operate and on how particular provisions of the collective bargaining
agreement will be applied during the period for the assigned twelve (12) hour shifts; and
WHEREAS, this MOU shall not constitute a precedent in which either party may cite in
any subsequent negotiations or interest arbitration proceedings.
NOW, THEREFORE, in consideration of the foregoing Recitals, which is hereby
incorporated in and made a part of this Memorandum of Understanding ("MOU") as if fully set
forth below, the mutual agreement of the Parties hereto and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties
hereby agree as follows:
1. Contract Amendment. The following sections of the Contract dated January 1, 2023, and
effective through December 31, 2026 (the "Contract") is amended as follows:
Article 9 Wages and Benefits: Section 9.4 Holidays
Holidays shall be as follows:
New Years' Day Thanksgiving Day
Dr. Martin Luther King Jr.'s Birthday Friday after Thanksgiving
Employee's Birthday Christmas Eve
Juneteenth Christmas Day
Memorial Day Three Floating Holidays
Fourth of July
Labor Day
Page 14 of 17Page 16 of 29
A19.Page 401 of 601
2
For approved days off other than sick leave, the employee may designate the type of accrued
time off to be charged (e.g., vacation, holiday, compensatory time). Holiday time for holidays
will be carried on the Department records as hours rather than days, in the compensatory time
bank, and may be carried over from year to year. The three floating holidays will be accrued
consistent with the Sergeants’ assigned work schedule. At the time of separation from City
employment the employee shall receive payment o f all accrued but unused holiday time that
has been transferred to the compensatory time bank. Employees required to work on New
Year’s Day, Dr. Martin Luther King Jr.’s Birthday, Thanksgiving Day, Friday after
Thanksgiving, or Christmas Day shall receive pay at time and one-half for all hours worked in
addition to the Holiday Compensation addressed in Section 9.5 below .
Article 10 Hours of Work and Overtime: Section 10.2 Normal Work Week and Workday
There shall be a fourteen (14) day work period for the purposes of computing overtime pay.
For sergeants assigned to patrol, the normal workday shall be eleven and one-half (11.5) hours,
plus a thirty (30) minute unpaid lunch period each day, subject to emergency work duties.
Sergeants shall be compensated at 1.5 hours and for Sergeants assigned to Investigations
(Detective Bureau and Special Operations Group) and Midnight Shift Patrol two (2) hours of
compensatory time for each day worked at the straight time calculation.
Article 10 Hours of Work and Overtime: Section 10.3 Overtime
Employees shall be paid one and one-half (1-1/2) times their regular rate of pay for all hours
worked beyond eleven and one-half (11.5) hours in a workday. Vacation, sick time, holidays,
and other absences from work, paid or unpaid; excluding training programs will not be
considered as hours worked for the purposes of calculating overtime. Overtime shall be paid in
(15) minute increments using FLSA rounding rules.
Article 10 Hours of Work and Overtime: Section 10.4 Compensatory Time
As consideration for agreeing to the changes to Section 10.2, employees assigned to Patrol
Operations will receive compensatory time to be held in their compensatory time bank
according to the following schedule:
Employees assigned to Patrol Operations on January 3, 2023, shall receive 28.5 hours
Employees assigned to Patrol Operations on April 1, 2023, shall receive 28.5 hours
Employees assigned to Patrol Operations on July 1 , 2023, shall receive 28.5 hours
Employees assigned to Patrol Operations on October 1, 2023, shall receive 28.5 hours
Article 10 Hours of Work and Overtime Section 10.5 Hire-Back
When an employee is hired back, there shall be a minimum pay guarantee of four (4) hours'
pay at two (2) times their regular rate of pay until December 31, 2021, retroactive to October
14, 2021. After December 31, 2021, a minimum pay guarantee of four (4) hours' pay at time
and one-half times their regular rate of pay. Supervisory hire back will be offered to the rank of
Sergeant, within the respective shift or unit, before it is offered to other Command ranks.
Article 10 Hours of Work and Overtime: New Section 10.13 Specialty Unit Sergeants
If a Specialty Unit Sergeant is temporarily assigned to patrol for at least one week, that
Sergeant shall be entitled to comp time of 28.5 hours pro-rated for the period of time assigned.
Any Sergeant reassigned to patrol shall receive the quarterly 28.5 hours compensation in that
quarter and for the remainder of their patrol assignment for 2023.
Page 15 of 17Page 17 of 29
A19.Page 402 of 601
3
2. Retention Bonus Employees who continue to work under the terms of the Contract will
receive a bonus totaling $4,000.00. Bonuses will be paid in equal installments of $2,000.00 the
final period of 2023 and the final pay period of 2023.
3. Referral Bonus Any employee covered by the Contract that refers an officer for lateral hire
that is subsequently hired and sworn as a member of the Evanston Police Department shall
receive $2,500.00. Should the new officer remain an Evanston Police officer beyond their
probationary period, the employee who made the referral shall receive an additional $2,500.00
at the end of the new officer's probationary period.
4. Entire Agreement
All provisions and practices of the parties' current Labor Agreement will remain in full force
during the twelve (12) hour pilot shift schedule program of this MOU unless specifically
temporarily modified by the provisions of this MOU.
5. Counterparts
This MOU may be executed in any one or more counterparts, each of which shall be deemed
an original and all of which when taken together shall constitute one MOU.
6. Severability
If any provision of this MOU or application thereof to any person or circumstance is ruled
unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or
applications of this MOU that can be given effect without the invalid application or provision,
and each invalid provision or invalid application of this MOU is severable.
7. Term
The Parties agree the term of this MOU shall be from January 1, 2023, to December 31. 2023.
The Parties agree that they will meet no later than August 1, 2023, to evaluate the impact and
effects of this MOU, and whether to continue the program beyond December 31, 2023. At the
termination of this MOU, all terms and conditions of the Contract amended by Paragraph 1 of
this MOU shall revert to the terms and conditions of the Contract dated January 1, 2023 (the
“status quo”).
IN WITNESS WHEREOF, the parties hereto have executed this MOU as of the day and year
first above written.
Illinois Fraternal Order of Police City of Evanston, a Municipal Corporation
Labor Council in the State of Illinois
_____________________________ ______________________________
Kevin S. Krug Date Luke Stowe Date
Northern Field Supervisor City Manager
_____________________________ _____________________________________
Charlotte Hart Date Stephanie Mendoza Date
Sergeant City Clerk
_____________________________ City Seal
Anthony Correa Date
Page 16 of 17Page 18 of 29
A19.Page 403 of 601
4
Sergeant
:
_____________________________
Chelsea Brown Date
Sergeant
_____________________________
Mark D. Dobrowolski Date
Sergeant
Page 17 of 17Page 19 of 29
A19.Page 404 of 601
1
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF EVANSTON and ILLINOIS FRATERNAL ORDER OF POLICE and
CITY OF EVANSTON PATROL OFFICERS, TELECOMMUNICATORS, and
SERVICE DESK OFFICERS
This MEMORANDUM OF UNDERSTANDING ("MOU"), dated this day of
January 2023 is made and entered into by and between CITY OF EVANSTON (the "City"),
a home rule municipality, and ILLINOIS FRATERNAL ORDER OF POLICE, (hereinafter
referred to as the "Union"). The City and the Union collectively, are referred to as the "Parties."
RECITALS
WHEREAS, the Union is the sole and exclusive collective bargaining representative for
the patrol officers, telecommunicators and service desk officers; and
WHEREAS, the Union and the City are parties to a collective bargaining agreement
("CBA") with a current term of January 1, 2023 through December 31, 2026; and
WHEREAS, the Parties wish to have a written understanding on how a twelve (12) hour
shift schedule will operate and on how particular provisions of the collective bargaining
agreement will be applied during the period for the assigned twelve (12) hour shifts; and
WHEREAS, this MOU shall not constitute a precedent in which either party may cite in
any subsequent negotiations or interest arbitration proceedings; and
WHEREAS, the City and the Union seek to retain employees who are members of the
Union; and
WHEREAS, the City needs to increase staffing levels among sworn personnel of the
Evanston Police Department; and
WHEREAS, the Parties have discussed creative strategies to allow the City to staff the
Evanston Police Department with sworn personnel and incentivize sworn personnel; and
WHEREAS, the Parties agree that executing this Memorandum of Understanding is in
the best interest of the City and Union membership; and
WHEREAS, the Parties agree that the significant shortage in manpower primarily exists
in the employees assigned to the Patrol unit and this MOU is designed to address the deficiencies
in this area.
NOW, THEREFORE, in consideration of the foregoing Recitals, which is hereby
incorporated in and made a part of this Memorandum of Understanding ("MOU") as if fully set
forth below, the mutual agreement of the Parties hereto and other good and valuable
Page 20 of 29
A19.Page 405 of 601
2
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby
agree as follows:
1.Contract Amendment. The following sections of the Contract dated January 1, 2023,
and effective through December 31, 2026 (the "Contract") is amended as follows:
ARTICLE VII: Wages & Benefits
Section 7.4 Holidays
The City agrees that the first three (3) days (36 hours for officers assigned to
Patrol) off in a year (not including sick leave) shall be designated as floating holidays.
For approved days off thereafter, the employee may designate the type of accrued time
off to be charged (e.g., vacation, holiday, compensatory time). Compensatory time for
holidays will be carried on the Department records as hours rather than days.
ARTICLE VIII: Hours of Work and Overtime
Section 8.1 Work Period. There shall be a 14-day work period for Police Officers (seven
days for Telecommunicators, Service Desk Officer Is, and Service Desk Officer Ils) for
the purposes of computing overtime pay. The normal workday for officers assigned to
patrol is twelve (12) hours, including a 30-minute unpaid lunch period and two (2)
fifteen- minute breaks, if staffing and shift activity. Combined lunch and breaks shall not
be used to shorten the workday.
Section 8.2 Overtime.
Hireback: When a Patrol officer is hired back for a Patrol Shift, there shall be a minimum
pay guarantee of four (4) hours pay at two (2) times their regular rate of pay until
December 31, 2021, retroactive to October 14, 2021. After December 31, 2021, a Patrol
officer hired back for a Patrol Shift shall be guaranteed a minimum four (4) hours pay at
time and one half.
Forced Hireback: Employees must not be forced back for hirebacks when any of the
following situations apply: the employee is working a shift switch for another officer; the
employee is working a hireback or detail from the previous shift; the employee had
training as a tour of duty for the previous shift; the employee was forced back the
previous workday; Provided that in the event of an emergency, all officers must remain
available for a hireback.
Forced Hirebacks shall be distributed on a rotating reverse seniority basis.
Any officer that volunteers for a forced hireback will be skipped for one (1) iteration upon
the volunteering officer’s turn for a forced hireback.
Page 21 of 29
A19.Page 406 of 601
3
The City will post a list of forced hirebacks as often as hirebacks are required to advise
employees of where the City is on the seniority list.
Switches must take place within the same 28-day period. Patrol officers cannot work more
than four days in a row as a result of a switch. A forced hireback cannot result in a double
shift. Switches cannot cause court overtime unless an officer receives a subpoena after the
shift is approved.
An officer may volunteer for 18 hours, however no forced hireback shall result in more than
16 hours within a 24-hour period. Hirebacks will be offered prior to forcing back officers.
If feasible, the City will provide an officer with 24-hour direct notice prior to any forced
hireback. This includes either hours prior to a shift or a full shift.
Training: Training is defined as all school, seminars and conferences with the exception of
recruit school and entry level training. When possible, in-service training will be scheduled
on an officer's workday. Night officers shall be granted the night off prior to any assigned
training scheduled for the next day. No night officer shall be assigned department training
after working a 12-hour shift. Training for officers assigned to a patrol shift on a workday
will be counted as a tour of duty but no travel time will be given.
ARTICLE X: Labor Management Meetings
Section 10.1: Meeting Request. The Union and the City agree that in the interest of efficient
management and harmonious employee relations, quarterly Labor-Management meetings will be
held. The Labor-Management Committee shall include three employees covered by this
Agreement and include a representative from the City Manager's Office; the Corporation
Counsel; Human Resources and the Chief of Police. Such quarterly meetings shall be held on the
first day of each quarter, or, if inconvenient, some mutually convenient day agreed upon by the
parties. Nothing in this section shall prohibit either party from requesting an additional meeting
in writing. The meeting agenda shall be set no less than five days in advance of such meeting
with agenda items set to address:
1. Discussion of the implementation and general administration of this Agreement;
2. A sharing of general information of interest of the parties, including departmental
operation matters affecting employees; and
3. Notifying the Union of changes in conditions of employment contemplated by the
City which will affect employees.
The parties agree to meet in good faith and exercise their best efforts to submit
recommendations for approval by the Chief of Police and City Manager.
Page 22 of 29
A19.Page 407 of 601
4
ARTICLE XII: General
Section 12.2: Evidence Technician, Field Training Officer, Range Officer, Accident
Investigator, Breathalyzer Operator. An employee who is assigned by the Police
Department to perform duties as evidence technician, field training officer, range officer,
accident investigator, or breathalyzer operator who has performed the duties of that
assignment for three or more consecutive years may file a written request for removal
from this assignment. This request will be granted by the Department so long as the
employee gives six (6) months' advance written notice. An employee removed from an
assignment under this Section will not be reassigned to that assignment for a period of
two (2) years.
Employees assigned as Evidence Technicians or working in an Evidence Technician
capacity shall receive one and a half (1.5) hours of compensatory time per shift as
compensation for their duties.
Telecommunicator Service Desk training officers shall receive additional compensation
for service as a Training Officer, as follows: Telecommunicators 2 hours for each 12-
hour training day. Service Desk Officers will receive 2.0 hours of comp time for each 8-
hour training day. Police Officer training officers shall receive 2 hours of compensatory
time for each day worked in the training officer capacity.
2.Nothing in this MOU shall change the way benefit time (vacation, holiday,
compensatory time) is accrued or used for employees covered by this Contract.
3.Compensation Time. As consideration for agreeing to the changes outlined in
Paragraph 1 above, employees assigned to Patrol Operations will receive comp time to
be held in their comp time bank according to the following schedule:
Officers assigned to Patrol Operations on January 3, 20223, shall receive 28.5
hours
Officers assigned to Patrol Operations on April 1, 20223, shall receive 28.5
hours
Officers assigned to Patrol Operations on July 1, 20223, shall receive 28.5
hours
Officers assigned to Patrol Operations on October 1, 20223, shall receive
28.5 hours
4.Discipline. All suspensions with options shall be computed at eight (8) hours in length.
All other suspensions shall be computed as a full workday based on the assignment, with
eleven and a half (11.5) hours for officers assigned to Patrol.
Page 23 of 29
A19.Page 408 of 601
5
5.Retention Bonus. All Employees covered by the Contract with two service years who
have successfully completed the FTO Program with the City of Evanston who continue
to work under the terms of the Contract will receive a bonus totaling $4000,00. Bonuses
will be paid in equal installments of $2000.00 the first final pay period of 20223 and the
final pay period of 20223.
6.Referral Bonus. Any Employee covered by the Contract that refers an officer for lateral
hire that is subsequently hired and sworn as a member of the Evanston Police
Department shall receive $2,500.00. Should the new officer remain an Evanston Police
officer beyond their probationary period, the employee who made the referral shall
receive an additional $2,500.00 at the end of the new officer's probationary period.
7.Entire Agreement. All provisions of the Parties' CBA will remain in full force and
effect during the period of this MOU unless specifically modified by the provisions of
this MOU.
8.Counterparts. This MOU may be executed in any one or more counterparts, each of
which shall be deemed an original and all of which when taken together shall constitute
one MOU.
9.Severability. If any provision of this MOU or application thereof to any person or
circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not
affect other provisions or applications of this MOU that can be given effect without the
invalid application or provision, and each invalid provision or invalid application of this
MOU is severable.
10.Term. The Parties agree the term of this MOU shall be from January 1, 20223, to
December 31.20223. The Parties agree that they will meet no later than August 1, 20223,
to evaluate the impact and effects of this MOU, and whether to continue the program
beyond December 31, 20223. At the termination of this MOU, all terms and conditions
of the Contract amended by Paragraph 1 of this MOU shall revert to the terms and
conditions of the current collective bargaining agreement at the time of expiration
Contract dated January 1, 2019 (the "status quo").
The effective date of this MOU is the date of the signature last affixed to this page.
Page 24 of 29
A19.Page 409 of 601
6
IN WITNESS WHEREOF, the parties hereto have executed this MOU as of the day
and year first above written.
Illinois Fraternal Order of Police City of Evanston, a Municipal Corporation
Labor Council in the State of Illinois
__________________________ _______________________________
Rolanda L. Sudduth
Attorney
_____________________________
Mikhail Geyer
_____________________________
Clara Just
_____________________________
Thomas Curtin, III
_____________________________
William Arzuaga
_____________________________
Nathaniel Basner
Page 25 of 29
A19.Page 410 of 601
1
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF EVANSTON and ILLINOIS FOP, LABOR COUNCIL AND THE CITY
OF EVANSTON SERGEANTS
This MEMORANDUM OF UNDERSTANDING ("MOU"), dated this ____________ day of
_________________2023, is made and entered into by and between CITY OF EVANSTON
(the "City"), a home rule municipality, and EVANSTON SERGEANTS' ASSOCIATION,
affiliated with ILLINOIS FRATERNAL ORDER OF POLICE, LABOR COUNCIL
(hereinafter referred to as the "Labor Council" or "Union"). The City and the Union
collectively, are referred to as the "Parties."
RECITALS
WHEREAS, the City and the Union seek to retain employees who are members of the
Union;
WHEREAS, the City needs to increase staffing levels among sworn personnel of the
Evanston Police Department;
WHEREAS, the Parties have discussed creative strategies to allow the City to staff the
Evanston Police Department with sworn personnel and incentivize sworn personnel; and
WHEREAS, the Parties wish to have a written understanding on how a twelve (12)
hour shift schedule will operate and on how particular provisions of the collective bargaining
agreement will be applied during the period for the assigned twelve (12) hour shifts; and
WHEREAS, this MOU shall not constitute a precedent in which either party may cite in
any subsequent negotiations or interest arbitration proceedings.
NOW, THEREFORE, in consideration of the foregoing Recitals, which is hereby
incorporated in and made a part of this Memorandum of Understanding ("MOU") as if fully set
forth below, the mutual agreement of the Parties hereto and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties
hereby agree as follows:
1. Contract Amendment. The following sections of the Contract dated January 1, 2023, and
effective through December 31, 2026 (the "Contract") is amended as follows:
Article 9 Wages and Benefits: Section 9.4 Holidays
Holidays shall be as follows:
New Years' Day Thanksgiving Day
Dr. Martin Luther King Jr.'s Birthday Friday after Thanksgiving
Employee's Birthday Christmas Eve
Juneteenth Christmas Day
Memorial Day Three Floating Holidays
Fourth of July
Labor Day
Page 26 of 29
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2
For approved days off other than sick leave, the employee may designate the type of accrued
time off to be charged (e.g., vacation, holiday, compensatory time). Holiday time for holidays
will be carried on the Department records as hours rather than days, in the compensatory time
bank, and may be carried over from year to year. The three floating holidays will be accrued
consistent with the Sergeants’ assigned work schedule. At the time of separation from City
employment the employee shall receive payment of all accrued but unused holiday time that
has been transferred to the compensatory time bank. Employees required to work on New
Year’s Day, Dr. Martin Luther King Jr.’s Birthday, Thanksgiving Day, Friday after
Thanksgiving, or Christmas Day shall receive pay at time and one-half for all hours worked in
addition to the Holiday Compensation addressed in Section 9.5 below.
Article 10 Hours of Work and Overtime: Section 10.2 Normal Work Week and Workday
There shall be a fourteen (14) day work period for the purposes of computing overtime pay.
For sergeants assigned to patrol, the normal workday shall be eleven and one-half (11.5) hours,
plus a thirty (30) minute unpaid lunch period each day, subject to emergency work duties.
Sergeants shall be compensated at 1.5 hours and for Sergeants assigned to Investigations
(Detective Bureau and Special Operations Group) and Midnight Shift Patrol two (2) hours of
compensatory time for each day worked at the straight time calculation.
Article 10 Hours of Work and Overtime: Section 10.3 Overtime
Employees shall be paid one and one-half (1-1/2) times their regular rate of pay for all hours
worked beyond eleven and one-half (11.5) hours in a workday. Vacation, sick time, holidays,
and other absences from work, paid or unpaid; excluding training programs will not be
considered as hours worked for the purposes of calculating overtime. Overtime shall be paid in
(15) minute increments using FLSA rounding rules.
Article 10 Hours of Work and Overtime: Section 10.4 Compensatory Time
As consideration for agreeing to the changes to Section 10.2, employees assigned to Patrol
Operations will receive compensatory time to be held in their compensatory time bank
according to the following schedule:
Employees assigned to Patrol Operations on January 3, 2023, shall receive 28.5 hours
Employees assigned to Patrol Operations on April 1, 2023, shall receive 28.5 hours
Employees assigned to Patrol Operations on July 1, 2023, shall receive 28.5 hours
Employees assigned to Patrol Operations on October 1, 2023, shall receive 28.5 hours
Article 10 Hours of Work and Overtime Section 10.5 Hire-Back
When. an employee is hired back, there shall be a minimum pay guarantee of four (4) hours'
pay at two (2) times their regular rate of pay until December 31, 2021, retroactive to October
14, 2021. After December 31, 2021, a minimum pay guarantee of four (4) hours' pay at time
and one-half times their regular rate of pay. Supervisory hire back will be offered to the rank of
Sergeant, within the respective shift or unit, before it is offered to other Command ranks.
Article 10 Hours of Work and Overtime: New Section 10.13 Specialty Unit Sergeants
If a Specialty Unit Sergeant is temporarily assigned to patrol for at least one week, that
Sergeant shall be entitled to comp time of 28.5 hours pro-rated for the period of time assigned.
Any Sergeant reassigned to patrol shall receive the quarterly 28.5-compensation in that quarter
and for the remainder of their patrol assignment for 2023.
Page 27 of 29
A19.Page 412 of 601
3
2. Retention Bonus Employees who continue to work under the terms of the Contract will
receive a bonus totaling $4,000.00. Bonuses will be paid in equal installments of $2,000.00 the
final period of 2023 and the final pay period of 2023.
3. Referral Bonus Any employee covered by the Contract that refers an officer for lateral hire
that is subsequently hired and sworn as a member of the Evanston Police Department shall
receive $2,500.00. Should the new officer remain an Evanston Police officer beyond their
probationary period, the employee who made the referral shall receive an additional $2,500.00
at the end of the new officer's probationary period.
4. Entire Agreement
All provisions and practices of the parties' current Labor Agreement will remain in full force
during the twelve (12) hour pilot shift schedule program of this MOU unless specifically
temporarily modified by the provisions of this MOU.
5. Counterparts
This MOU may be executed in any one or more counterparts, each of which shall be deemed
an original and all of which when taken together shall constitute one MOU.
6. Severability
If any provision of this MOU or application thereof to any person or circumstance is ruled
unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or
applications of this MOU that can be given effect without the invalid application or provision,
and each invalid provision or invalid application of this MOU is severable.
7. Term
The Parties agree the term of this MOU shall be from January 1, 2023, to December 31. 2023.
The Parties agree that they will meet no later than August 1, 2023, to evaluate the impact and
effects of this MOU, and whether to continue the program beyond December 31, 2023. At the
termination of this MOU, all terms and conditions of the Contract amended by Paragraph 1 of
this MOU shall revert to the terms and conditions of the Contract dated January 1, 2023 (the
“status quo”).
IN WITNESS WHEREOF, the parties hereto have executed this MOU as of the day and year
first above written.
Illinois Fraternal Order of Police City of Evanston, a Municipal Corporation
Labor Council in the State of Illinois
_____________________________ ______________________________
Kevin S. Krug Date Luke Stowe Date
Northern Field Supervisor Interim City Manager
_____________________________ _____________________________________
Charlotte Hart Date Stephanie Mendoza Date
Sergeant City Clerk
_____________________________ City Seal
Anthony Correa Date
Page 28 of 29
A19.Page 413 of 601
4
Sergeant
:
_____________________________
Chelsea Brown Date
Sergeant
_____________________________
Mark D. Dobrowolski Date
Sergeant
Page 29 of 29
A19.Page 414 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Edgar Cano, Public Works Director
Subject: Resolution 15-R-23, Authorizing the City Manager to Execute a Contract
With NIPSTA and Appoint the Director of Public Works and Public
Services Bureau Chief to serve as the City’s Delegate and Alternate
Delegate, Respectively, on the NIPSTA Board of Directors
Date: February 13, 2023
Recommended Action:
Staff recommends City Council adoption of Resolution 15-R-23, Authorizing the City Manager
to Execute a Contract With NIPSTA and Appoint the Director of Public Works and Public
Services Bureau Chief to serve as the City’s Delegate and Alternate Delegate, respectively, on
the NIPSTA Board of Directors.
Funding Source:
The annual membership fee is $5,000, which will be provided by the General Fund, Public
Works Agency Administration (Account 100.40.4105.62295), with a 2023 budget of $10,000,
all of which remains.
CARP:
Emergency Preparedness & Management
Council Action:
For Action
Summary:
NIPSTA stands for Northeastern Illinois Public Safety Training Academy and is a regional
training facility built in Glenview on the grounds of the old Glenview Naval Air Station. Its current
members consist of 16 local municipalities and eight affiliate members. The City of Evanston
originally joined NIPSTA in 2006 and was able to take advantage of Public Safety and Public
Works training courses until the end of 2019, when due to budget cuts, membership had to be
withdrawn.
A20.Page 415 of 601
Recognizing the importance of centralized and structured training, the Public Works Agency is
requesting to rejoin NIPSTA and benefit from the use of their training facility and courses to
assist in the development of Union and Supervisory staff. Trainings currently offered at NIPSTA
include but are not limited to:
• Snow Plow Driver's Training
• Snowplow Simulator Training
• Flagger Training
• Public Works First Responder Training
• Incident Command Training (NIMS)
• Confined Space Training
• Fall protection Training
• Overall Workplace Safety
• CPR Courses
• EMS Training
• Fire and Technical Rescue Training
• Law Enforcement Courses
These trainings aid in developing staff and improving the services provided to the community
while focusing on safety and emergency response. NIPSTA can host large class sizes and
provides National Incident Management Command Systems (NIMS) courses. These courses
are designed to enable personnel to operate efficiently and effectively during incidents or any
event requiring Incident Command System (ICS) training. An example highlighting the benefits
of this training was during the COVID-19 pandemic when the Emergency Operations Center
was opened and followed the structure and guidelines of ICS. Due to its importance and
benefits, ICS certifications are now a requirement for all Public Works Agency staff.
Additionally, NIPSTA is the only available training facility in the area known to staff with a l arge
enough concrete driving pad to support the City's behind -the-wheel snow and ice control
training. In the past, the City has been able to request the use of the facility for Evanston -
specific training involving driving and obstacle courses set up by Ev anston Supervisors.
NIPSTA also provides classroom snow and ice control courses and snow plow simulation
training. All these resources assist Evanston in meeting the training requirements of the Illinois
Pollution Control Board's Time-Limited Water Quality Standards for Chlorides.
To gain membership, NIPSTA requests that all voting members officially adopt an enabling
resolution authorizing membership in the Academy and identifying both a Delegate and
Alternate Delegate for participation in the Board of Directors. Therefore, having reviewed the
benefits of membership and finding they would significantly improve training quality and
opportunities for City staff, the Public Works Agency, and Human Resources Safety Specialist
recommend City Council adopt Resolution 15-R-23 authorizing NIPSTA membership and
appointments to their Board of Directors.
Attachments:
Resolution 15-R-23
NIPSTA IGA
Page 2 of 30
A20.Page 416 of 601
2/13/2023
15-R-23
A RESOLUTION
Authorizing the City Manager to Execute a Contract with NIPSTA,
and Appoint the Director of Public Works and the Public Services
Bureau Chief to Serve as the City’s Delegate and Alternate
Delegate, Respectively, on the NIPSTA Board of Directors
WHEREAS, the Northeastern Illinois Public Safety Training
Academy (“NIPSTA”) provides a training facility and strategic development forum
for public safety officers and Public Works staff of its member municipalities; and
WHEREAS, having access to a facility wherein public safety
officers and Public Works staff are trained in the latest techniques benefits the
safety and welfare of the residents of Evanston and is in the public interest; and
WHEREAS, having access to a forum wherein public safety
officials and Public Works staff can share their research, experience, and plans
benefits the safety and welfare of the residents of Evanston, and is in the public
interest; and
WHEREAS, the City Council believes that joining NIPSTA, using its
facility, and participating in its group activities is in the best interest of the health,
safety, and welfare of the residents of the City of Evanston, and is in the
public interest;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
Page 3 of 30
A20.Page 417 of 601
15-R-23
~2~
SECTION 1: That the City Manager is hereby authorized and
directed to execute the contract with NIPSTA, attached hereto as Exhibit A.
SECTION 2: That the City Manager is hereby authorized and
directed to name the Director of Public Works and Public Services Bureau Chief ,
to act as the City of Evanston’s delegate and alternative delegate respectively to
the NIPSTA Board of Directors.
SECTION 3: That this Resolution shall be in full force and effect
from and after the date of its passage and approval in the manner
provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 30
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15-R-23
~3~
EXHIBIT A
Intergovernmental Agreement,
Contract and Bylaws
Northeastern Illinois Public Safety Training Academy
Page 5 of 30
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14
INTERGOVERNMENTAL AGREEMENT
THIS INTERGOVERNMENTAL AGREEMENT IS ENTERED INTO by and between the units
of local government or public agencies as defined in the Statutes of the State of Illinois and pursuant
to Article VII, Section 10 of the 1970 Constitution of the State of Illinois, and 5 ILCS 220/.01, et seq of
the Illinois Compiled Statutes (2000 State Bar Edition).
In order to accomplish certain goals and aims of the various members, the following hereafter
is the contract and by-laws for the public agency to be established under the name of Northeastern
Illinois Public Safety Training Academy (“NIPSTA”), which will set forth the obligations and
responsibilities of the cooperating units of government and other members as hereinafter specified
and further, shall be organized and governed as stipulated in these Bylaws.
NOW THEREFORE, in consideration of the promises, mutual covenants, and agreements to
be performed by the parties, the Contract and Bylaws of NIPSTA are as follows:
CONTRACT & BYLAWS
Northeastern Illinois Public Safety Training Academy
ARTICLE I: PURPOSE AND SCOPE
The Northeastern Illinois Public Safety Training Academy (NIPSTA) is a cooperative venture
voluntarily established by contracting units of local government. The general purpose is to provide for
an organization of geographically related municipalities and public safety agencies in the area of
metropolitan Chicago through which the participants may jointly and cooperatively provide for the
establishment, operation and maintenance of a public safety training facility to provide instru ctional,
training and research programs of mutual concern for the use and benefit of the participants and
others.
In order to keep this objective, the Northeastern Illinois Public Safety Training Academy will
provide for its autonomous members a forum through which they may jointly study and solve mutual
and instructional problems; exchange viewpoints and experiences in matters of public safety interest;
further intergovernmental cooperation; and, whenever deemed necessary, develop a strategy and
plan of action for the purpose of achieving common goals.
ARTICLE II: NAME
The name of the organization is the Northeastern Illinois Public Safety Training Academy,
hereinafter referred to as the "Academy" or “NIPSTA”.
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15
ARTICLE III: DEFINITIONS
Academy The Academy shall mean the Northeastern Illinois Public Safety Training
Academy (“NIPSTA”), which is an intergovernmental agency as a result of the
acceptance by the member jurisdictions having executed the appropriate
Intergovernmental Agreement.
Board of Directors The Academy Board of Directors shall be the governing board and shall be
comprised of designated representatives (delegates) or alternates from voting
members, as is provided for in Article V (Governance and Organization), Section
1 (Board of Directors), Subsection C (Membership, Term of Office and Voting).
The Board of Directors shall elect all NIPSTA officers.
Chief Executive The President of the Board of Directors shall be the Chief Executive
Officer (C.E.O.) Officer of the Academy.
Executive A committee comprised of all Elected Officers of the Academy,
Committee along with the Immediate Past President, the Chairpersons from each of the
Standing Committees, and one Board Member at-large.
Executive Director An employee of the Academy who shall be the Chief Administrative Officer of the
Academy and shall be responsible for the daily operation s of the Academy under
the direction of the President.
Member A Member shall be a municipality or fire protection district whose governing
board has adopted the model or similar resolution authorizing participation in
NIPSTA; and has further executed the necessary Intergovernmental Agreement,
including the Contract and Bylaws, to facilitate membership; and has paid the
necessary dues assessments to remain an active Member of NIPSTA. Member
municipalities and fire protection districts shall have membership alternatives as
specified in Article IV (Participation) of this Agreement. Further, the Board of
Directors may establish standards and criteria for non-municipal “affiliate”
membership (“Affiliate Members”) from time to time should a majority of the
Board approve both the membership criteria and each affiliate application. Each
approved Affiliate Member must pay dues and abide by all membership criteria
approved by the Board of Directors. The term “Non-Member” is used in this
Agreement to refer to persons or entities that receive training and/or services
from NIPSTA under the terms of a NIPSTA -established fee/charge schedule or
pursuant to a NIPSTA-approved training program agreement or professional
services agreement.
Public Safety A division within a municipality that provides public safety services,
Department specifically Police, Fire, Emergency Medical Services, Rescue, Public Works, or
Emergency Management.
Standing Committee The individual selected to chair each of the Standing Committees
Chairperson identified in these Bylaws.
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16
ARTICLE IV: PARTICIPATION
Section 4.1 - Voting Members
All cities, villages, and fire protection districts within the Chicago metropolitan area that provide
public safety services are eligible for participation as “Voting Members”, unless otherwise stated in
these Bylaws.
Participation shall be contingent upon the adoption of the enabling resolution authorizing
membership in the Academy, the execution of the Contract and Bylaws of the Academy, and the
payment of such sums and under such conditions as are set forth by the Board of Directors. New
participants shall be admitted upon the recommendation of a majority vote (not less than six (6)
affirmative votes) of the Executive Committee and approved by majority vote of the membership of
the Board of Directors.
Section 4.2 - Non-Voting Affiliate Members
School districts, park districts or other governmental units or bodies, joint action agencies,
public utilities, and other interested companies or organizations are eligible to beco me non-voting
affiliate members. Such non-voting members shall be entitled to attend and participate in all
meetings excluding closed meetings of the Board of Directors or any committee or subcommittee ,
receive Academy reports and publications and participate in training activities at the same cost as full
Academy Members but shall not be entitled to vote. Non -voting affiliate members must be agencies
or organizations whose boundaries or service areas are generally consistent with those of the existing
membership and who, upon the recommendation of a majority vote (not less than six (6) affirmative
votes) of the Executive Committee, are approved by a majority vote of the membership of the Board
of Directors.
Section 4.3 - Membership and Withdrawal or Expulsion
A. Academy Membership. Academy membership shall be for (1) one-year periods that coincide
with calendar years, provided, however, that initial membership may begin in the middle of a
year, with first-year dues (as provided in Article VII (Finance)) prorated accordingly. Withdrawal
of membership can be accomplished by written notification from the withdrawing entity to the
Board of Directors, such notification to be made no later than one (1) year prior to the start of
the calendar year that the withdrawal is to become effective, and such membership withdrawal
shall become effective on January 1st of that calendar year. Withdrawal of an entity does not
remove or eliminate the responsibility of the withdrawing entity for any long-term indebtedness
encumbered during its period of membership, if any, provided however that a Member who has
Page 8 of 30
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17
provided notice of withdrawal shall not be required to accept any responsibility for any
indebtedness incurred by the Academy following the date of notification of pendi ng withdrawal.
Members withdrawing membership waive all dues paid prior to the withdrawal date and all
other assessments, fees, charges or equity paid or earned prior to their withdrawal date.
Members shall fall into one of the following categories:
1. Municipal Member. A Municipal Member may join with one or more Public Safety
Departments, and shall be assessed dues for each such Public Safety Department
according to a schedule as may be adopted in the annual budget approved by the
Board of Directors. If a municipality is a Member with all Public Safety Departments
(Police, Fire/EMS, Public Works), then all other employees of the municipality may
attend training at, or sponsored by, NIPSTA at the NIPSTA member tuition rates.
2. Fire Protection District Member. A fire protection district shall be assessed membership
dues according to a schedule as may be adopted in the annual budget approved by the
Board of Directors. All employees of a fire protection district shall be eligible to
participate in NIPSTA- sponsored training activities at the NIPSTA member rate.
3. Affiliate Member. The Board of Directors may from time to time establish such
standards and criteria, including a dues structure, as a majority of the Board may deem
appropriate for non-voting Affiliate Members. Affiliate Members may include other
governmental entities, joint action agencies, public utilities, private corporations, or
educational institutions that may from time to time be approved for affiliate membership
upon affirmative majority vote of the membership of the Board of Directors.
B. Expulsion of Members. The Academy membership may, by a vote of two -thirds (⅔rds) of the
membership of the Board of Directors, expel any Member of the Academy. Su ch expulsion
shall take effect at the beginning of the next fiscal year, unless determined otherwise by the
Board of Directors, and may be carried out for one or more of the following reasons:
1. Failure to pay any and all dues and assessments levied by the Academy.
2. Failure to carry out any obligation, condition or requirement of the Academy pursuant to
the Contract and Bylaws or other written intergovernmental agreements or Academy
policies enacted by majority vote of the membership of the Board of Directors.
Page 9 of 30
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18
No Member may be expelled except after written notice from the Board of Directors to the
defaulting Member of the alleged failure, along with a reasonable opportunity of not less than
thirty (30) calendar days to cure the alleged failure. The Member may request a hearing before
the Board of Directors prior to any decision regarding expulsion. The President shall set the
date for a hearing which shall not be less than fifteen (15) calendar days after the expiration of
the time to cure the default has passed. A decision by the Board of Directors to expel a
Member after written notice and hearing and failure to cure the alleged defect shall be final.
After expulsion, the former Member shall continue to be fully obligated, as required in
Paragraph A (Academy Membership, Section 3 (Membership and Withdrawal or Expulsion) of
this Article IV (Participation).
ARTICLE V: GOVERNANCE & ORGANIZATION
Section 5.1 - Board of Directors
A. Board Established. The Board of Directors (“Board”) is established as the “Governing Board”
for the Academy.
B. Intent and Purpose. The purpose of the Board of Directors is to serve as the governing board
that makes all final policy decisions, sets goals and objectives, and is responsible for the
governance of the Academy.
C. Membership, Term of Office and Voting. Each voting member of the Academy shall have one
(1) delegate and may have up to two (2) designated alternate delegates on the Board of
Directors, all of whom shall be selected as determined most appropriate by such Member, and
officially designated by resolution adopted by the corporate authorities of such Member. Each
Member shall have one (1) vote on all matters, which may be cast by either the delegate or
alternate delegate provided, however, a roll call vote will be required to show the affirmative
vote of at least two-thirds (⅔rds) of the Board of Directors in order to adopt the annual budget,
establish membership dues, authorize special assessments, authorize indebtedness, amend
these Bylaws, or hire/remove an Executive Director; and a roll call vote will be required to
show the affirmative vote of at least three -fourths (3/4ths) of the Board of Directors in order to
dissolve the Academy, pursuant to Article XI (Dissolution). All other actions of the Board of
Directors will require a simple majority of the membership of the Board of Directors present
and voting, except as provided elsewhere in these Bylaws or as otherwise required by
applicable laws. Voice votes will normally be used to conduct Academy business provided,
however, a roll call vote may be requested by any Board Member in attendance at a meeting
Page 10 of 30
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19
for any other item of business not specified in this section. Both the delegate and alte rnate
shall be permitted to attend all Board meetings and participate in Academy activities; however
each Member shall have only one (1) vote at such meetings.
D. Duties and Authority. As the Governing Board, the Board of Directors shall have the final
authority to set policy and to govern the overall operations of the Academy, except as
specifically delegated elsewhere in these Bylaws or as delegated by the Board of Directors.
Those powers and duties shall include:
1. Setting overall goals and objectives to accomplish the Academy’s mission as a public
safety training facility.
2. Developing plans and authorizing financing for the necessary build-out of the site and
maintaining responsibility for the continuing care and development of the facility.
3. Reviewing and approving the annual budget and overseeing the financial operations of
the Academy.
4. Making appointments to standing and ad hoc committees and task forces.
5. Approving written rules and policies, and authorizing contracts with Members Affiliate
Members, Non-Members, other governmental jurisdictions, and for-profit and not-for-
profit business enterprises.
6. Hiring an Executive Director, developing and, from time to time, approving changes in
personnel policies and rules and regulations as may be necessary for recruiting and
maintaining adequate staff to meet Academy objectives.
7. Appointing a Nominating Committee, when required, who shall be selected from among
membership of the Board of Directors to review qualifications and prepare a proposed
slate of officers for the Academy.
8. Adopting and maintaining procurement and purchasing policies for the Academy
consistent with State laws governing purchasing and procurement by the municipal
government of the Academy.
9. Taking such other actions and making policy decisions regarding the operation of the
Academy as may be necessary from time to time.
E. Meetings. Regular and special meetings of the Board of Directors shall be scheduled and
procedures followed as stipulated in Article VIII (Meetings and Procedures) these Bylaws.
Section 5.2 - Elected Officers
A. Offices Created. There shall be a President, and a Secretary/Treasurer nominated and
elected by the Board of Directors, who shall constitute the elected officers of the Academy.
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20
B. Intent and Purpose. The elected officers shall form the nucleus of the Executive Committee
and each shall fulfill the powers and duties granted in this Section of the Bylaws.
C. Membership and Term of Office. The President, and Secretary/Treasurer shall be selected
from among the membership of the Board of Directors. In order to avoid any potential issues of
undue influence or conflict of interest as a result of the lease arrangement that exists between
NIPSTA and the Village of Glenview or Glenview’s exercise of municipal regulatory authority in
regard to NIPSTA, a representative of the Village of Glenview shall not serve as one of the
elected officers. All officers will be elected for two-year terms and will serve until their
successors are elected and take office.
D. Duties and Authority. The officers of the Academy shall have the duties and authority as
stipulated:
1. President. The President shall be the Chief Executive Officer of the Academy and shall
preside at all meetings of the Board of Directors and the Executive Committee. The
President shall also sign all resolutions and other policy statements adopted by the
Board of Directors and shall also execute contracts entered into by the Academy.
2. Secretary/Treasurer. The Secretary/Treasurer shall be responsible for keeping all the
official records of the Academy, shall attest the signature of corporate officials as
required on necessary legal documents and shall be responsible for overseeing all
financial operations of the Academy as conducted by the Executive Director. The
Secretary/Treasurer shall serve as presiding officer in the absence of the President and
shall represent the Academy as directed by the President or in the President’s absence.
The Secretary/Treasurer shall also cause an annual audit to be completed by an
independent Certified Public Accountant (CPA).
Section 5.3 - Executive Committee
A. Committee Established. There is hereby established an Executive Committee of the Board of
Directors, comprised of all Elected Officers (President, Secretary/ Treasurer), the Chairpersons
of all Standing Committees (excluding the Chairperson of the Private Industry Training
Committee; five (5) chairpersons in total), and one (1) Board of Director who serves as the
Board-appointed “member-at-large”. The Board of Directors shall be informed at the next
Board of Directors meeting of any changes to the members of the Executive Committee that
arise under this subsection. In order to avoid any potential issues of undue influence or conflict
of interest as a result of the lease arrangements that exists between NIPSTA and the Village of
Glenview or Glenview’s exercise of a municipal regulatory authority in regard to NIPSTA, a
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representative of the Village of Glenview shall not serve as one of the voting members of the
Executive Committee.
B. Intent and Purpose. The Executive Committee shall be responsible for overseeing the
Academy’s day-to-day operations, which will be under the control of an appointed Executive
Director, and shall insure the implementation of all policies esta blished by the Board of
Directors.
C. Membership. The Executive Committee shall be comprised of the President,
Secretary/Treasurer, Chairpersons of all Standing Committees (excluding the Chairperson of
the Private Industry Training Committee), and one (1) Board of Director who serves as the
Board-appointed member-at-large. In addition, the Executive Committee, by a majority vote,
may authorize a representative from a non -voting Affiliate Member to serve on the Executive
Committee in a non-voting, liaison capacity. The authorization shall be approved at a meeting
of the Executive Committee and shall continue until the Executive Committee votes to revoke
the authorization or the non-voting Affiliate Member advises that it no longer desires to have a
representative serve on the Executive Committee. The Board of Directors shall be informed at
the next Board of Directors meeting of any changes to the member of the Executive
Committee that arise under this subsection. In order to avoid any potential issues of undue
influence or conflict of interest as a result of the lease arrangement that exists between NIPTA
and the Village of Glenview or Glenview’s exercise of a municipal regulatory authority in regard
to NIPSTA, a representative of the Village of Glenview shall not serve as one of the voting
members of the Executive Committee.
D. Non-Voting Liaison Members. The following persons, who shall not be counted for purposes
of establishing a quorum, shall serve no the Executive Committee in a non-voting, liaison
capacity: (1) a representative of the Village of Glenview; (2) the Immediate Past President; and
(3) the Chairperson of the Private Industry Training Committee.
E. Duties and Authorities
1. Ensure all policies approved by the Board of Directors are fully implemented by the
Executive Director and his/her staff.
2. Establish the criteria, and serve as a screening committee, for the selection of an
Executive Director and for subsequent replacements whenever a va cancy occurs in that
position. The Executive Committee’s final recommendation shall be forwarded to the
Board of Directors for confirmation of the appointment.
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3. Recommend the establishment of personnel policies and rules and regulations,
including salary schedules and fringe benefit packages, as may be needed from time to
time to insure the Academy’s ability to recruit and retain qualified staff.
4. Develop and recommend to the Board of Directors draft operating rules, regulations,
policies, and other guidelines which the Executive Committee may from time to time
deem necessary to insure the competent and efficient operation of the Academy.
5. Review each annual budget prepared by the Secretary/Treasurer and the Executive
Director prior to submittal to the Board of Directors for adoption.
6. Exercise such authority and conduct business as may be delegated to it from time to
time by the Board of Directors.
7. Review and establish all insurance limits and requirements of the Academy and its
membership.
Section 5.4 - Standing Committees
A. Overview. The Academy shall have five (5) standing committees.
1. Safety
2. Fire/Emergency Medical Services Training
3. Police/Law Enforcement Training
4. Public Works Training
5. Private Industry Training
B. Chairperson. A chairperson will be appointed by the President, with the approval of the Board
of Directors, for each standing committee. Each chairperson will either be a member of the
Board of Directors or an elected or appointed officer of a Member having at least the rank of
Department Director or Deputy/Assistant Director or holding a comparable rank/title/position of
responsibility regardless of the industry or profession. In order to avoid any potential issues of
undue influence or conflict of interest as a result of the lease arrangement that exists between
NIPSTA and the Village of Glenview or Glenview’s exercise of municipal regulatory authority in
regard to NIPSTA, a representative of the Village of Glenview shall not serve as a chairper son
on any standing committee or any authorized special committee or task force appointed
pursuant to subsection F. below.
C. Members. Committee members shall be appointed from among the elected officials and
employees of Members and shall serve two-year terms provided, however, that committee
members may be re-appointed. At least annually, the President, with the approval of the
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Executive Committee, shall appoint all committee members. Each committee shall be
comprised of volunteer members, one of whom shall be the chairperson.
D. Duties and Authorities
1. Standing Committee Chairpersons
a. Chair all committee meetings.
b. Develop and implement rules and guidelines to facilitate Committee operations,
including the provisions for vice-chairmen and secretaries, or other persons to
act in the place of the chairpersons in their absences.
c. Lead the Committee in developing NIPSTA programs and training related to the
Committee’s area of focus.
d. Oversee Committee issues, prepare agendas, and facilitate Committee activities.
e. Present Committee decisions and policy recommendations to the Executive
Committee, or, when relevant, to the Board of Directors.
2. Safety Committee
a. Conduct regular meetings to review safety matters, safety initiatives, safety
projects or upgrades begin made to the NIPSTA Campus or its facilities and
equipment, proposed and new applicable safety related laws and regulations that
relate to NIPSTA’s operations and training programs.
b. Review compliance with the NIPSTA Risk Management and Campus Operations
Policy Manual, which includes a plan, policies, and procedures intended to
protect the safety and well-being of NIPSTA employees, instructors, students,
and guests. These guidelines govern the maintenance, use and operations of
training equipment, facilities and props.
c. Provide recommendations to the Executive Committee regarding updates to the
NIPSTA Risk Management and Campus Operations Policy Manual, as needed.
d. Recommend to the Executive Committee and the Board of Directors actions or
expenditures that need to be made or taken to preserve or enhance the
operational safety of the NIPSTA Campus, its facilities and equipment for use by
NIPSTA, its Members, Affiliate Members, Non-Members, NIPSTA’s employees,
its instructors, its students and the public.
e. Recommend to the Executive Committee and the Board of Directors actions or
expenditures that need to be made or taken to comply with proposed and new
applicable safety-related laws and regulations that relate to NIPSTA’s operations
and training programs and to comply with or implement safety matters, safety
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initiatives, safety projects or upgrades to the NIPSTA Campus or its facilities and
equipment.
f. Prepare and present to the Executive Committee an annual budget report
relating to the estimated cost of pending and recommended safety compliance
matters.
3. Fire/Emergency Medical Services (“EMS”) Training Committee
a. Identify, research and make recommendations rela ted to the management and
operation of fire suppression or prevention, EMS disaster and/or emergency
management, special rescue or recovery, hazardous materials incident
response, and emergency mitigation activities to meet regional and individua l fire
service training needs.
b. Conduct any other business that may not be covered in these Bylaws or any
other Academy rules, regulations, policies, or guidelines, but which pertains to
fire/emergency medical services training, or as m ay be directed from time to time
by the Board of Directors or the Executive Committee.
4. Police/Law Enforcement Training Committee
a. Identify, research and make recommendations related to law enforcement
functions, management, special operations, evidence, emergency management,
tactical needs, and community-oriented policing to meet the training needs of
police departments and other law enforcement agencies individually and
collectively.
b. Conduct any other business that may not be covered in these Bylaws or in any
other Academy rules, regulations, policies or guidelines, but which pertains to
police or law enforcement training, or which may be referred to the Committee
from time to time by the Board of Directors or the Executive Committee.
5. Public Works Training Committee
a. Identify, research and make recommendations related to water, sewers, streets,
other infrastructure, and other training needs for public works services.
b. Conduct any other business that may not be covered in these Bylaws or any
other Academy rules, regulations, policies or guidelines, but which pertains to
public works training, or as may be directed from time to time by the Board of
Directors or the Executive Committee.
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6. Private Industry Training Committee.
a. Identify, research, and make recommendations associated with assistance to or
from local governments to or from the private sector in terms of developing
mutually beneficial training programs and activities.
b. Conduct any other business that may not be covered in these Bylaws or in any
other Academy rules, regulations, policies or guidelines, but which pertains to
private industry training, or as directed from time to time by the Board of
Directors or the Executive Committee.
7. Regarding issues or matters identif ied, researched, or recommended by a committee
and related to the committee’s specific discipline, the committee chairperson shall report such
considerations directly to the Executive Committee. Policy and procedure recommendations,
suggested guidelines and other directives issued by committees are acted upon by the
Executive Committee who then provides direction to NIPSTA’s Executive Director.
F. In addition to the five (5) Standing Committees, the Board of Directors or the Executive
Committee may appoint special (ad hoc) committees or task forces as needed from time to
time to deal with specific issues or problems coming before the Academy, and such
committees or task forces shall report to their appointing bodies as requested.
Section 5.5 - Compensation and Reimbursement
A. All members of the Board of Directors, the Executive Committee, all Standing Committees and
any special committees and task forces that may be created from time to time shall serve
without salary.
B. The Executive Committee may authorize reimbursement of necessary expenses incurred by
elected officers or Board or committee members in connection with Academy business.
Section 5.6 – Notice
All notices and other communications in connection with this Agreement shall be in writing and
deemed to be given on the date of mailing if sent by certified mail, return receipt requested and
deposited in the United States Mail, postage prepaid, or may be delivered by message delivery, or
overnight express mail, or personal delivery, or via facsimile, or via electronic internet mail (“e -mail”)
to the current mailing address(es) or email address(es) of the parties’ principal administrative offices,
addressed to the mayor/village president/board president/chief executive officer or the city
administrator/city manager/village manager/executive director/ chief administrative officer or such
other person designated in writing by the Member or the Affiliate Member. Facsimile notices shall be
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deemed valid if (a) sent to the recipient’s proper facsimile number with a transmittal confirmation from
the sender’s facsimile machine (i.e., no indication of a transmittal error) and (b) follo wed by delivery of
actual notice using any of the delivery methods described in this Section above within three (3)
business days thereafter at the appropriate address. E-mail notices shall be deemed valid only to the
extent that they are (a) sent to the recipient’s proper email address with an email transmittal
confirmation from the sender’s computer/electronic device (i.e., no indication of a transmittal error)
and (b) followed by delivery of actual notice using any of the delivery methods described in th is
Section above within three (3) business days thereafter at the appropriate address. Notices shall be
deemed received after the first to occur of (a) the date of actual receipt; or (b) the date that is one (1)
business day after deposit with an overnight courier as evidenced by a receipt of deposit; or (b) the
date that is three (3) business days after deposit in the United States Mail, as evidenced by a return
receipt.
For notice of any administrative matters, including, but not limited to, notice of m eetings,
meeting reminders, distribution of agenda packets and changes to the contact information for any
party or the party’s representative (e.g., mailing address, email address or the representative’s name)
for all future notices and communications relating to this Agreement, electronic communication notice
(e.g. email) may be used without the need for any further delivery m ethods, but confirmation of actual
delivery of the email resides with the sending party.
ARTICLE VI: STAFF
Section 6.1 - Executive Director
A. Position Established. The Executive Director shall be the Chief Administrative Officer of the
Academy. The position may either be a full-time or a part-time position depending upon the
needs of the Academy and the direction of the Board of Directors.
B. Appointment/Removal. The Executive Director shall be appointed by a two-thirds (⅔rds)
affirmative vote of the membership of the Board of Directors following receipt of an
appointment recommendation from the Executive Committee. The Executive Director may
also be removed by a two-thirds (⅔rds) affirmative vote of the membership of the Board of
Directors, as authorized by these Bylaws, for cause, or without cause, upon thirty (30) calendar
days written notice.
C. Duties and Functions of the Executive Director.
1. The Chief Administrative Officer, working under the supervision of the President and
coordinating with the committee chairpersons, shall be responsible for carrying out all
policies and mandates of the Board of Directors and Executive Committee consiste nt
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with these Bylaws, Academy policies, procedures and guidelines, and general or
specific assignments received from the President.
2. Oversee the daily operations of the Academy, including care and use of the facilities
and equipment, scheduling of events, and all daily activities.
3. Appoint, supervise and, when necessary, discipline and discharge other employees,
including adjunct instructors who may be authorized from time to time by the Board of
Directors.
4. Coordinate and administer all programs, services, and activities of the Academy,
including training and instructional services, long range planning and capital planning,
as well as asset management.
5. To the extent possible, attend all mee tings of the Board of Directors, the Executive
Committee, and the committees.
6. Represent the Academy in dealing with the public, other governmental agencies, private
businesses, and any other party with whom the Academy may have a mutual interest.
7. Perform other duties and responsibilities as may be authorized by the Executive
Committee and assigned by the President.
ARTICLE VII: FINANCE
Section 7.1 - Fiscal Year
The fiscal year for the Academy shall be the calendar year.
Section 7.2 - Annual Dues, Fees/Charges and Special Assessments (Supplemental Fees)
A. Annual Dues. Pursuant to the NIPSTA Intergovernmental Agreement, Contract and Bylaws
(Appendix “A”), each member (as defined in the Bylaws) shall pay to the Academy an annual
dues assessment to pay for the annual operations, maintenance, upgrades and capital needs
of NIPSTA pursuant to a schedule as may be adopted in the annual budget approved by the
Board of Directors, which schedule shall be based, in part, upon a formula utilizing each Public
Safety Department’s or Fire Protection District’s total number of authorized personnel an
based, in part, on one or more formula(s), as determined by the Board of Directors, for all other
Members; provided however, that for Law Enforcement and Fire/EMS Departments, and fo r
Fire Protection District Members, only sworn personnel shall be considered. The Board of
Directors shall authorize and, from time to time, adjust dues for Affiliate Members, who do not
participate at the same level as the Members. Personnel counts will be as of November 1 of
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the year proceeding the year for which dues are being assessed. The Board of Directors may
also determine a minimum and maximum dues contribution for each Member.
B. Invoices for membership dues shall be issued in January each year or as approved by the
Executive Director. This income is recognized as revenue on a monthly basis in a prorated
manner throughout the year. Invoices that are unpaid after thirty (30) calendar days from the
date of the invoice or from the start of a NIPSTA Member’s fiscal year (whichever is later), will
incur late fees in accordance with the NIPSTA Statement of Internal Controls (Appendix “B”).
C. Other fees and Charges. In addition to annual dues, the Board of Directors may establish a
schedule of fees and charges for its training programs and services with one or more different
levels of fees and charges payable by its Members, its Affiliate members and its Non -
Members.
D. Special Assessments or Supplemental Fees.
If necessary to meet any anticipated or unanticipated NIPSTA expenses, debts or liabilities
(e.g. a loan or NIPSTA’s matching portion of a grant), all Members, Affiliate Members and Non -
Members shall be obligated to timely pay any special assessment or Supplemental Fees
assessed by NIPSTA as authorized by the Board of Directors. If a special assessment or
supplemental fees are to be considered, the matter shall first be discussed by the Executive
Committee who shall provide a recommendation to the Board of Directors after input from the
Executive Director. The Executive Committee shall consider and include in its recommendation
to the Board of Directors the necessity, purpose and use of the special assessment or
supplemental fees and the estimated amount of special assessment or suppleme ntal fees to
be assessed to each Member, Affiliate Member and Non -Member and the payment timeline or
deadline of the special assessment or supplemental fees. The Board of Directors shall review
the recommendation of the Executive Committee and the input from the Executive Director and
take final action on the matter. The Board of Directors, in its sole discretion, may deny or
approve an increased or decreased amount of special assessment or special fees and a
modified payment timeline or deadline. Written n otice of any special assessment or
supplemental fees to be considered by the Executive Committee shall be delivered to each
Member, Affiliate Member, and Non-Member at least fifteen (15) calendar days prior to
presentation of the matter to the Executive Committee. The written notice shall contain a
detailed description of the necessity, purpose and use of the special assessments or
supplemental fees and the estimated amount of special assessments or supplemental fees to
be assessed to each Member, Affiliate Member and Non-Member, including the payment
timeline or deadline for the special assessment or supplemental fees. Representatives of each
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Member, Affiliate Member and Non-Member may attend any meeting of the Executive
Committee and the Board of Directors to participate in the discussion of the proposed special
assessment or supplemental fees and may submit written responses to the Executive
Committee and the Board of Directors for the consideration of the proposed special
assessment or supplemental fees. If the Board of Directors approves the issuance and
collection of a special assessment or supplemental fees, the Board of Directors shall: (a) issue
a written notice to all Members, Affiliate Members and Non -Members containing a detailed
description of the necessity, purpose and use of the special assessments or supplemental fees
and the amount of the special assessment or supplemental fees to be assessed to each
Member, Affiliate Member and Non-Member and the payment timeline or deadline for the
special assessment or supplemental fees; and (b) an invoice for the special assessment or
supplemental fees assed by NIPSTA shall be sent to each Member, Affiliate Member and Non -
Member that includes a payment timeline or deadline for the special assessment or
supplemental fees. The written notice and invoice shall be transmitted to each Member,
Affiliate Member and Non-Member in the same delivery manner used by NIPSTA in delivering
its annual dues invoices. This obligation remains due whether or not the Member or Affiliate
Member elects to retain or drop their membership in the Academy.
Section 7.3 - Budget
The Secretary/Treasurer, in collaboration with the Executive Director, shall research and
recommend a fiscal year operating budget, including the amount of dues and/or other assessments
for such year, for review by the Executive Committee according to a budget calendar which is
approved by the Executive Committee. The final budget and all dues, charges, fees and special
assessments shall be reviewed and approved by an affirmative vote of at least two -thirds (2/3rds) of
the Board of Directors.
Section 7.4 - Indebtedness
The Executive Committee shall review any request from any Member, or the Board of
Directors to incur indebtedness, and shall make recommendations thereon to the full Board of
Directors. Any Academy indebtedness, or request to Members to sponsor Academy indebtedness,
shall only be approved by the Board of Directors following a thirty (30) calendar day advanced written
notice and an affirmative vote of at least two -thirds (⅔rds) of the membership of the Board of
Directors. Notwithstanding any such vote, no individual Member shall be required to sponsor or
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underwrite any debt issue without the concurrence and approval of that Member’s corporate
authorities.
Section 7.5 - Audit
The Secretary/Treasurer shall see that a yearly independent audit is performed, with the
results of the audit reported to the Executive Committee and Board of Directors.
ARTICLE VIII: MEETINGS AND PROCEDURES
Section 8.1 - Regular Meetings
A. The Board of Directors shall meet at least quarterly at a time and place which a majority of the
Board members shall determine is reasonably convenient, or at such other times as the Board
shall deem necessary, to transact Academy business.
B. The Executive Committee shall meet at least monthly, or such other times as the President
may deem as necessary, to transact Executive Committee business.
C. The dates and times of all regular meetings for any calendar year shall be scheduled and
posted prior to December 15 of the preceding calendar year.
D. All meetings of the Board of Directors and of all Committees, Councils, or any other
subcommittee or subsidiary body of the Academy shall be publicly noticed and conducted in
the manner provided in the Illinois Open Meetings Act (5 ILCS 120/1, et seq., as amended).
Section 8.2 - Special Meetings
Special meetings of the Board of Directors or Executive Committee may be called by the
President by notifying Board, Executive Committee, or Council members (as applicable) of the time,
date, and location at least forty-eight (48) hours prior to the meeting, and shall be publicly noticed and
conducted in the manner provided in the Illinois Open Meetings Act (5 IL CS 120/1, et seq., as
amended). In addition, any five (5) members of the Board of Directors or three (3) members of the
Executive Committee may independently call a special meeting of their respective body, again ,
provided that written notice is made to all Board, Committee, or Council members at least forty -eight
(48) hours prior to the meeting and that the meeting shall be publicly noticed and conducted in the
manner provided in the Illinois Open Meetings Act (5 ILCS 120/1, et seq., as amended). All special
meetings shall be called for a time, date, and location which is reasonably convenient and for which it
can be anticipated that a quorum will be present.
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Section 8.3 - Quorum
A. Board of Directors A quorum shall be a majority of the members of the Board of
Directors.
B. Executive Committee A quorum shall be a majority of the members of the Executive
Committee, excluding the Past President, a representative of the
Village of Glenview and the Private Industry Training Committee
Chairperson who serve as non-voting liaison members.
C. Standing Committee A quorum shall be a majority of the members of the Standing
Committee.
Section 8.4 - Rules of Order
A participatory conference-type atmosphere is desired at all meetings. However, when orderly
procedure is required, or when these Bylaws are silent, then Robert’s Rules of Order will be
operative.
Section 8.5 - Voting Procedure
Ordinary business of the Board of Directors and the Executive Committee may be decided by
a majority vote of the members present at a meeting at which there is a quorum. All the members
share equal voting rights and there shall be no voting "in absentia" or by proxy, except as allowed by
the Illinois Open Meetings Act (5 ILCS 120/1, et seq., as amended). Roll call votes shall be required
only in matters requiring an extraordinary majority vote, including approving the annual budget a nd
membership dues and special assessments, authorizing indebtedness or special funds, hiring or
removal of an Executive Director, amending these Bylaws, and voting to consider dissolution of the
Academy, or as otherwise required by applicable law. Additionally, any member of the Board of
Directors may request a roll call vote in place of a voice vote.
Section 8.6 - Amendments
A. To amend these Bylaws shall require thirty (30) calendar days advance written notice of a
meeting for that purpose to all voting members and shall require, in order to be approved, the
consent of two-thirds (⅔rds) of all voting members by roll call vote.
B. There shall be no voting "in absentia" or by proxy, except as allowed by the Illinois Open
Meetings Act (5 ILCS 120/1, et seq., as amended).
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Section 8.7 – Closed Meetings
A. All closed meetings shall be conducted in accordance with the Illinois Open Meetings Act (5
ILCS 120/1, et seq., as amended) including the preparation, review and approval of meeting
minutes and the use of recorder to record the closed meetings and the retention and
destruction of the recordings.
B. Where the closed meeting topic(s) for discussion relate to any matters involving Member or
Non-Voting Affiliate Member, or a Non-Voting Liaison Member (e.g. Glenview’s lease) and
NIPSTA in regard to the provisions of the Bylaws, or any other contract or any actual or
potential conflicts of interests or disputes, the attendance of the Member or the Non -Voting
Affiliate Member or the Non-Voting Liaison Member at any closed meeting of the Board of
Directors and/or any committee or subcommittee shall be decided by the President of the
Board of Directors or the chairperson of any NIPSTA committee or subcommittee, subject to
an appeal to the Board of Directors who shall decide the appeal by a majority vote of the
membership of the Board of Directors. If the Board President or chairperson decides to
exclude the Member or the Non-Voting Affiliate Member or the Non-Voting Liaison Member
from a closed meeting, the Member or the Non-Voting Affiliate Member or the Non-Voting
Liaison Member shall recuse himself/herself from attendance, and, in such an instance, the
Member or the Non-Voting Affiliate Member or the Non-Voting Liaison Member shall not be
entitled to (a) receive any documents prepared for review and discussion in the closed
meeting, (b) listen to the recording of the closed meeting or, (c) receive a copy of the closed
meeting minutes until such minutes are released for public inspection.
ARTICLE IX: PROPERTY AND EQUIPMENT
Section 9.1 - Owned/Loaned Property
A. All property and equipment acquired by the Academy shall be owned by the Academy.
B. Property or equipment loaned to the Academy shall remain the property of the loaning party
and be insured pursuant to an agreement between the parties.
C. The Board of Directors shall make all decisions regarding the withdrawal or replacement of
property and equipment.
ARTICLE X: LIABILITY AND INDEMNIFICATION
Section 10.1
Except to the extent of the limited financial contributions to the Academy agreed to herein, or
such additional obligations as may be agreed upon by the Board of Directors, no Member agrees or
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contracts herein to be responsible for any claims in tort or contract made against any other Member.
Each Member assumes all risks of injury, illness, death or damage to its own officials employees and
personal property when such officials and employees participate in activities or programs arranged
by, offered by, hosted by, or held at, the Academy or held at any premises used by the Academy; or
when such officials and employees serve the Academy as officers, delegates, or alternate delegates;
or when such officials and employees participate as voting or non-voting members of one of the
Academy’s boards (e.g., Board of Directors) or committees (e.g., Executive Committee). Each
Member agrees to accept responsibility for and shall be liable for payme nt of all compensation or
benefits related to any worker’s compensation laws (e.g. Illinois Workers’ Compensation Act, (820
ILCS 305/1 et seq.), unemployment compensation laws, pension laws, the Public Safety Employee
Benefits Act (“PSEBA”) (920 ILCS 320/1 et seq.) or the Public Employee Disability Act (“PEDA”) (5
ILCS 345/1 et seq.) or any amendments to such laws or other similar employment benefit laws, where
payments relate to any for personal injuries, illness or death occurring to its officials and employees
while they are engaged in any activities or programs arranged by, offered by, hosted by, or held at,
the Academy or held at any premises used by the Academy . Each Member, at its cost, agrees to
continue to maintain and insure any personal property that its employees use while servin g the
Academy.
Section 10.2
Each and every party to this Agreement (“Indemnitor”) shall indemnify, defend, save and keep
harmless the other parties; their boards; commissions/committees; chairpersons/mayors/presidents;
trustees/aldermen; officers; employees; agents; past, current, and future appointed and elected
officials; instructors and volunteers (collectively the “Indemnitees”) from and against any and all
claims, actions, suits, costs, (including reasonable attorney's fees) losses, liabilities, damag es to real
and personal property, and injuries/illnesses to or death suffered by persons, (collectively “claims”)
arising out of, or caused directly or indirectly by, any act or omission of the Indemnitor or the
Indemnitor’s boards, commissions/committees, chairpersons/mayors/presidents, trustees/aldermen,
officers, employees, agents, past, current, and future, appointed and elected officials, instructors and
volunteers (except to the extent caused by the negligence or willful act of the Indemnit ee) taken
pursuant to activities provided for in this Agreement.
Each party agrees to be responsible for damage to its property occasioned while operating
under this Agreement, and specifically waives the right of subrogation for property damage against
the other.
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Section 10.3
On behalf of the Academy, the Executive Director shall procure and maintain during the term
of these Bylaws, and any extension thereof, insurance to cover all liability risks, public officials liability
coverage and the replacement value of all Academy-owned property, equipment and supplies (as
well as those owned by others for which the Academy is responsible pursuant to contracts between
the Academy and those others) whether located on the Academy site or located o ff-site. The amount
and types of such insurance shall be as recommended by the Executive Committee following
consultation with the Academy’s insurance consultant and consideration of program and site/facility
changes that have occurred, as well as budgeta ry constraints.
Section 10.4
In connection with the obligation of the Members undertaken in Section 2 hereunder, each
Member represents and warrants that it presently procures and will continue to procure a
comprehensive commercial general liability insurance coverage naming the Academy, including its
employees, instructors, volunteers, appointed and elected officers and officials, representatives and
agents, and Members as additional insureds, including coverage for contractual liabilities. Such policy
or policies shall provide comprehensive commercial liability coverage in an amount not less than
$2,000,000.00 combined-single limit per occurrence with a $4,000,000.00 general aggregate.
Participation in self-insurance pools or individual self-insurance programs shall be deemed sufficient
for compliance with this section.
In addition, each Member shall provide to the Executive Director on an annual basi s a
certificate(s) of insurance documenting the above required insurance coverage and the
indemnification and additional insured obligations and further that workers’ compensation coverage at
statutory limits has been procured; and further, each Member agrees to handle its own worker’s
compensation claims which may arise from Academy-sponsored training activities conducted on-site
or off-site.
Section 10.5
Each Member shall take all action necessary to keep such insurance coverage or coverages,
or other comparable coverage or coverages, in full force and effect during the period that the Member
is covered under the terms of these Bylaws.
Page 26 of 30
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35
Section 10.6
Failure by any Member to so keep such insurance coverage in continuing effe ct shall result in
an automatic suspension of the rights of that Member to:
1. Participate in any training activities or programs offered by or conducted at, or by, the
Academy, and
2. Use the Academy’s real property, facilities and equipment.
While such rights are suspended, the Member is still obligated to pay or reimburse the
Academy for any liabilities, including membership dues that arise during the time period that the
Member failed to procure the required insurance coverage.
Section 10.7
Prior to the effective date of this Agreement, each Member shall deliver or cause to be
delivered to the Academy a satisfactory and current certificate or certificates of insurance showing the
required coverage and the effective dates for su ch coverage, which certificate or certificates shall
contain a limitation that the insurance coverage may not be modified, revoked or canceled except
after thirty (30) calendar days prior written notice served on the Academy. In each subsequent y ear,
a certificate or certificates evidencing renewal or replacement of the policy or policies required above
shall be delivered by each Member of the Academy not later than the date of expiration of the then
current certificate or certificates.
ARTICLE XI: DISSOLUTION
Section 11.1
If, at any regular or special meeting called for the purpose of dissolution upon thirty (30)
calendar days advance written notice to all Members of the Academy, three -fourths (3/4ths) of the
membership of the Board of Directors affirmatively vote in favor of dissolution of the Academy by a
roll call vote, then the Academy shall be dissolved within one hundred eighty (180) calendar days of
such vote without further action.
Section 11.2
Immediately after a vote favoring dissolution, the Board of Directors shall proceed to settle or
resolve any financial obligations pending and to dispose of all property held by the Academy. If, upon
dissolution, there are deficits remaining, such deficits shall be charged to, and paid by, the vot ing
Members and former voting Members on a pro-rata basis. For the purposes of this Article XI, the
Allocation of surplus or deficits on a “pro-rata basis” will be based on the amount of membership dues
Page 27 of 30
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36
paid by each voting Member and former voting Member over the previous twenty-four (24) month
period as a percentage of total dues paid to the Academy over the prior twenty-four (24) month period
preceding the date of dissolution.
Section 11.3
Upon dissolution, any property of the Academy shall be disposed of and liquidated by public
auction, sealed bid auction, or such other method permitted by law for the disposal of public property,
as determined by the Board of Directors.
Section 11.4
All Academy funds remaining after the payment of all bills, settlement of debts, and any other
liabilities shall be distributed by the Board to the Academy voting Members and former voting
Members who were in good standing within two (2) calendar years preceding the date of dissolution
on a pro rata basis based on the amount of membership dues paid by each voting member over the
last two (2) calendar years as a percentage of total dues paid to the Academy over the last two years
preceding the date of dissolution.
ARTICLE XII: COMPLIANCE WITH LAWS, RATIFICATION AND SEPARABILITY
Section 12.1
This Intergovernmental Agreement Contract & Bylaws, as amended (the “Bylaws”), are
considered a valid, binding agreement that is in full force and effect, and applicable to those members
whose Board of Trustees/City Councils have adopted by resolution that authorizes and approves the
execution of the Bylaws, as amended, and the participation in and commitment to be bound by the
conditions of NIPSTA membership as set forth in the Bylaws, as amended. A copy of this
Intergovernmental Agreement, Contract, and Bylaws shall be affixed to the approving resolution that
authorizes and approves of the execution of this Intergovernmental Agreement, Contract & Bylaws.
Section 12.2
Each article, section, paragraph, sentence, clause, and provision of these Bylaws is
separable, and if any provision is held unconstitutional or invalid for any reason, such decision shall
not affect the remainder of these Bylaws nor any part thereof other than that part affected by such
decision.
Page 28 of 30
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37
Section 12.3
Compliance with Laws. The parties to this Agreement shall comply with all applicable federal, state
and local laws, including the following:
A. Certification. Each party and its officers, corporate authorities, employees and agents certify
that they are not barred from entering into this Agreement as a result of a violation of either
720 ILCS 5/33E-3 or 5/33E-4 (bid rigging or bid rotating) or 5-33E-6 (interference with contract
submission and award by public official) or as a result of a violation of 820 ILCS 130/1 et seq.
(the Illinois Prevailing Wage Act) or as a result of: (1) a delinquency in the payment o f any tax
administered by the Illinois Department of Revenue or any fee required by any unit of local
government or the State, unless the party is contesting, in accordance with the procedures
established by the appropriate revenue act, its liability for the tax or the amount of the tax or
the fee, as set forth in section 11-42.1-1 et seq. of the Illinois Municipal Code, 65 ILCS 5/11-
42.1-1 et seq. Each party and its officers, corporate authorities, employees and agents further
certify, by signing this Agreement, that the party and its officers, corporate authorities,
employees and agents have not been convicted of or barred for bribery or attempting to bribe
an officer or employee of a unit of state or local government or school district in the State of
Illinois in that officer’s or employee’s official capacity. Nor have the parties or their current
officers, corporate authorities, employees and agents made admission of guilt of such conduct
which is a matter of record, nor has any current official, officer, agent or employee of the
parties been so convicted nor made such an admission.
B. Non-Discrimination. Each party and its officers, corporate authorities, employees and agents
agree not to commit unlawful discrimination and agree to comply with all applic able provisions
of the Illinois Human Rights Act, Title VII of the Civil Rights Act of 1964, as amended, the
Americans with Disabilities Act, the Age Discrimination in Employment Act, section 504 of the
Federal Rehabilitation Act, and all applicable rules and regulations. Each party maintains a
written Sexual Harassment Policy in compliance with Section 2-105 of the Illinois Human
Rights act (775 ILCS 5/2-105(A)(4)). Each party certifies that it is an “Equal Opportunity
Employer” as defined by federal and S tate laws and regulations, and agrees to comply with the
Illinois Department of Human Rights (“IDHR”) Equal Opportunity Employment clause as
required by the IDHR’s Regulations (44 Ill. Admin. Code, Part 750, Appendix A) as required by
Illinois law and IDHR Regulation, the Equal Opportunity Employment clause is incorporated by
reference in its entirety though fully set forth herein. Each party certifies that it agrees to
comply with the Prohibition of Segregated Facilities clause, which is incorporated by reference
in its entirety as through fully set forth herein. See, Illinois Human Rights Act (775 ILCS 5/2 -
Page 29 of 30
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38
105). See also, Illinois Department of Human Rights Rules and Regulations, Title 44, Part 750:
Procedures Applicable to All Agencies. Section 750.160: Segregated Facilities (44 Ill. Admin.
Code 750.160).
C. Conflict of Interest. Each party represents and certifies that, to the best of their own respective
knowledge: (1) no employee or agent of either of the parties is interested in the business of the
other party or this Agreement; (2) as of the date of this Agreement, neither party nor any
person employed or associated with either party has any interest that would conflict in any
manner or degree with the performance of the obligations under this Agree ment; and (3)
neither party nor any person employed by or associated with either party shall at any time
during the term of this Agreement obtain or acquire any interest that would conflict in any
manner or degree with the performance of the obligations under this Agreement.
ARTICLE XIII: CONTRACTUAL OBLIGATION
For initial membership in NIPSTA, these Bylaws shall be executed in duplicate originals, and
its passage by the corporate authorities or governing board of each unit of local government or
Affiliate Member shall be evidenced by a certified copy of a resolution passed by a majority of the
corporate authorities, or other comparable documentation.
These Bylaws, and any amendments to the Bylaws, shall be in full force and effect from and
after its approval by the Board of Directors pursuant to Section 6 (Amendments), Article VII (Meetings
and Procedures) of this Agreement.
IN WITNESS WHEREOF, it is attested that this amended version of the Intergovernmental
Agreement, Contract & Bylaws was approved at a public meeting held on Tuesday, April 2, 2019 at
the NIPSTA Glenview Campus by the consent of at least two-thirds (2/3rds) of the Board of Directors
based on a roll call vote conducted in accordance with the provisions of Section 6 (Amendments),
Article VII (Meetings and Procedures) of the current NIPSTA Intergovernmental Agreement, Contract
& Bylaws. Based on the passage of that roll call vote, this amended version of the Intergovernmental
Agreement, Contract & Bylaws becomes effective for all Members and Affiliate Members of NIPSTA
on Tuesday, April 2, 2019.
Dated this 7th Day of December, 2021 ATTESTED:
____________________________________ ________________________________
NIPSTA President NIPSTA Secretary
Page 30 of 30
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Alexandra Ruggie, Assistant City Attorney
Subject: Resolution 16-R-23, Approving the Release of Closed Session Minutes
Date: February 13, 2023
Recommended Action:
Staff recommends City Council adopt Resolution 16-R-23, releasing the closed session
minutes listed on Exhibit A to the Resolution.
CARP:
N/A
Council Action:
For Action
Summary:
The Open Meetings Act, 5 ILSC 120/1, et seq., requires that all public bod y meetings be open
and that all actions and deliberations of public bodies are taken in the open, with certain
exceptions. (5 ILCS 120/1). Public bodies must keep minutes of those sessions that are not
open to the public, and the public body must meet and review those minutes and determine
whether the information within those minutes should be kept confidential. (5 ILCS 120/2.06).
The City Council has met and determined the attached schedule of minutes in Exhibit A no
longer requires confidential treatment and should be made available for public inspection.
Attachments:
Resolution 16-R-23 Approving Release of Closed Session Minutes
A21.Page 445 of 601
2/13/2023
16-R-23
A RESOLUTION
APPROVING THE RELEASE CITY COUNCIL CLOSED SESSION
MINUTES
WHEREAS, the City Council has met from time to time in executive session
for purposes authorized by the Illinois Open Meetings Act (5 ILCS 120/1 et seq); and
WHEREAS, the Open Meetings Act requires a semi-annual review by the
public body of all closed session minutes (5 ILCS 120/2.06(c)); and
WHEREAS, pursuant to the requirements of the Illinois Open Meetings Act,
(5 ILCS 120/2.06(c)), the City Council met to review minutes of all closed session
meetings and make a determination and report in open session that (1) the need for
confidentiality still exists as to all or part of those minutes; or (2) that the minutes or
portions thereof no longer require confidentiality and should be made available for public
inspection; and
WHEREAS, the City Council has determined that the schedule of minutes
of closed session meetings attached hereto as Exhibit “A” no longer require confidential
treatment, in whole or in part and the City Council has found that portions of the minutes
to be released should be redacted for confidential treatment.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
Page 2 of 4
A21.Page 446 of 601
16-R-23
~2~
SECTION 2: The executive session minutes from those meetings set forth
on Exhibit A attached hereto are hereby released.
SECTION 3: The City Clerk is hereby authorized and directed to make said
minutes available for posting on the City of Evanston’s website, for inspection and
copying in accordance with the standing procedures of the Clerk’s office.
SECTION 4: That this Resolution 16-R-23 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 3 of 4
A21.Page 447 of 601
16-R-23
~3~
EXHIBIT A
SCHEDULE OF CLOSED SESSION MINUTES TO BE RELEASED
Reviewed Minutes
June 30, 2022
July 25, 2022
August 1, 2022
August 9, 2022
August 10, 2022
September 12, 2022
November 4, 2022
November 21, 2022
February 14, 2022
Page 4 of 4
A21.Page 448 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer
Subject: Resolution 17-R-23, Authorizing the City Manager to Submit an
Application for Grant Funds from the Chicago Metropolitan Agency for
Planning for the Church Street Pedestrian and Bicycle Improvements
Project
Date: February 13, 2023
Recommended Action:
Staff recommends City Council adoption of Resolution 17-R-23, Authorizing the City Manager
to Submit an Application for Grant Funds from the Chicago Metropolitan Agency for Planning
for the Church Street Pedestrian and Bicycle Improvements Project.
Funding Source:
The Chicago Metropolitan Agency for Planning (CMAP) grant application would fund up to 80
percent of eligible construction costs. The total estimated project cost, including construction
and construction engineering services, is $5,800,000. The total grant funding, if awarded,
would be $4,640,000, and the City’s share would be $1,160,000. This matching funding will
need to be budgeted in the FY 2025 and FY 2026 Capital Improvements Fund or other grant
funding sources.
CARP:
Transportation & Mobility
Council Action:
For Action
Summary:
CMAP has announced the availability of funding for transportation projects through the
Congestion Mitigation and Air Quality Improvement (CMAQ) program, Carbon Reduction
Program (CRP), and the Transportation Alternatives Program (TAP -L). All three are federal-
aid programs funded through the Federal Highway Administration (FHWA).
A22.Page 449 of 601
The CMAQ program funds surface transportation projects that improve air quality and mitigate
congestion, such as transit improvements, traffic flow improvements, and bicycle facility
projects, among others. The CRP program focuses on reducing carbon dioxide emissions with
project types identical to those eligible under CMAQ. In northeastern Illinois, the TAP -L
program funds are focused on bicycle facility projects that help to complete CMAP’s Regional
Greenways and Trails Plan (RGPT).
The Church Street, Pedestrian and Bicycle Improvements project is a good candidate for both
the CMAQ/CRP program and the TAP-L program because it is a bicycle facility project serving
a transportation need that helps complete CMAP’s RGTP. Church Street, west of Dodge
Avenue, is a planned regional bikeway in the Northwest Municipal Conference’s Bike Plan.
Locally, it will greatly improve the City's multi-modal transportation network by connecting
pedestrian and bicycle routes in the 5th and 2nd Wards. These connections will improve the
safety and efficiency of moving children to local schools and increase access to the downtown
by connecting to existing bike infrastructure on Church Street to the east of Dodge Avenue.
The proposed north-south corridor will also connect Harbert Park to Church Street along the
east side of the North Shore Channel.
A single application submits the project for consideration for all three fund sources. The project
plans are currently in the Concept Planning phase of work (Phase I), and a completed Phase I
report is expected in mid-2023. There has been one Public Information Meeting, a District 65
School Board Committee meeting, an Evanston Township High School meeting, and multiple
Advisory Committee meetings for this project. The Advisory Committee members include two
Councilmembers; representatives from D202 and D65; members of local advocacy groups: Go
Evanston and Environmental Justice Evanston; a community member from the area; and City
staff.
Staff is proposing to request grant funding in the amount of $4,640,000 for Construction
Engineering (Phase III) and Construction. Local funding will need to be provided for the 20
percent match of $1,160,000. This local funding will come from future general obligation bonds
unless another source of funding is identified.
Attachments:
17-R-23 Authorizing CMO to Submit Application for CMAP Funds
Page 2 of 4
A22.Page 450 of 601
02/13/23
17-R-23
A RESOLUTION
Authorizing the City Manager to Submit an Application for Grant Funds from the
Chicago Metropolitan Agency for Planning for the Church Street Pedestrian and
Bicycle Improvements Project
WHEREAS, the Chicago Metropolitan Agency for Planning (“CMAP”) has a call
for projects for three Federally-financed programs, the Congestion Mitigation and Air Quality
Improvement (“CMAQ”) program, Carbon Reduction Program (“CRP”), and the Transportation
Alternatives Program (“TAP-L”) that are submitted under one application; and
WHEREAS, CMAP funding can be requested for pedestrian and/or bicycle
facilities that facilitate transportation and are included in a local, regional or statewide plan;
and
WHEREAS, the CMAP grant programs operate on an eighty percent (80%)
Federal funding and twenty percent (20%) non -Federal match for construction engineering
and construction costs; and
WHEREAS, the City seeks to submit an application to CMAP for the Church
Street Pedestrian and Bicycle Improvements Project from Dodge Avenue to the west City
Limits, hereinafter collectively referred to as the “Project”; and
WHEREAS, the City of Evanston wishes to avail themselves of funds from the
CMAP programs for the Project; and
WHEREAS, the City of Evanston has available the funds to finance the twenty
percent (20%) non-Federal match and the financial capability to maintain and manage the
completed project in a safe and attractive manner for the public use; and
Page 3 of 4
A22.Page 451 of 601
17-R-23
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT:
SECTION 1: The City Manager is hereby authorized to sign, and the City Clerk
hereby authorized and directed to attest, on behalf of the City of Evanston, the CMAP
application for the Project.
SECTION 2: The City Manager is hereby authorized and directed to negotiate
any additional conditions of the application as may be determined to be in the best interest of
the City.
SECTION 3: This Resolution 17-R-23 shall be in full force and effect from and
after its passage and approval in the manner provided by law.
______________________________
Daniel Biss, Mayor
Attest:
_____________________________
Stephanie Mendoza, City Clerk
Adopted: ________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
A22.Page 452 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lukasz Tatara, Interim Parking Manager
CC: Michael Rivera
Subject: Ordinance 12-O-23, Amending City Code Section 10-11-10, “Schedule
X- Limited Parking”
Date: February 13, 2023
Recommended Action:
Councilmember Kelly and staff recommend the City Council adopt Ordinance 12 -O-23,
Amending City Code Section 10-11-10,“Schedule X- Limited Parking”. This ordinance would
add the four residences in the 1500 block of Forest Avenue to Residential Parking District B.
Council Action:
For Introduction
Summary:
Councilmember Kelly informed the Parking staff of the request from the residents on Forest
between Lake and Davis to be eligible to purchase permits for Residential Exemption Parking
District B. (City Code 10-11-10, Schedule X (F) 1. This small block of Forest is signed “No
Parking Any Time” on both sides of the street, which is why it is not currently mentioned in this
portion of the code or included in Residential Parking District B. However, this block is
surrounded on all sides by the Residential District, which severely limits the parking options
available to these residents.
A postcard survey was sent out to the four residences with street addresses on this block (1509,
1510, 1512, and 1513 Forest), and all four were returned in favor of being added to Residential
District B, which would allow them to purchase Parking Permits. Parking Permits for residents
that have paid for their wheel tax cost $30.00 a year. Additional guest passes may be
purchased by residents at the cost of 10 passes for $2.00.
The proposed new language will add “Forest Avenue, between Lake and Davis Streets” to the
list of addresses at the bottom of the section that is eligible to apply for and receive District B
permits.
Attachments:
Ordinance 12-O-23 Amending Section 10-11-10 Schedule X Limited Parking final
A23.Page 453 of 601
2/13/23
12-O-23
AN ORDINANCE
Amending City Code Section 10-11-10,
“Schedule X- Limited Parking”
WHEREAS, the Evanston City Council determined that parking within the
Residential Parking District B is difficult for residents in the District; and
WHEREAS, certain modifications to the City Code can help to address the
residents’ concerns in this area, and
WHEREAS, the Evanston City Council finds that it is in the best interest of
the City of Evanston or amend the parking restrictions in this area;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 10-11-10, Schedule X “Limited
Parking” of the Evanston City Code of 2012, as amended, is hereby further amended as
follows:
10-11-10 – SCHEDULE X: LIMITED PARKING
SCHEDULE X (F) 1.:
(F)
Exceptions: A vehicle displaying a current residential exemption parking permit for a
designated district may be parked for a period exceeding the posted time limit
without penalty on those streets within the designated district.
1. Residential Exemption Parking District B:
Church Street Hinman Avenue to Judson Avenue, both sides
Church Street Chicago Avenue to Hinman Avenue, north side
Church Street Judson Avenue to Sheridan Road, south side
Clark Street Hinman Avenue to Judson Avenue, both sides
Davis Street Hinman Avenue to Sheridan Road, north side
Page 2 of 4
A23.Page 454 of 601
~2~
SCHEDULE X (F) 1.:
Davis Street Judson Avenue to Sheridan Road, south side
Forest Place Davis Street to Church Street, west side
Greenwood Street Sherman Avenue to Chicago Avenue, and Hinman Avenue to
Forest Avenue, north side
Grove Street Hinman Avenue to Judson Avenue, both sides
Grove Street Hinman Avenue to Chicago Avenue, south side
Hinman Avenue Greenwood Street to Lake Street, west side
Hinman Avenue Grove Street to Clark Street, both sides
Judson Avenue Greenwood Street to Lake Street, east side
Judson Avenue Lake Street to Church Street, both sides
Judson Avenue Clark Street to a point 150 feet south thereof, west side
Lake Street Hinman Avenue to Sheridan Road, both sides
Lake Street Hinman Avenue to Chicago Avenue, north side
Lake Street Chicago Avenue to Sherman Avenue, both sides
Sheridan Road 1430 Sheridan Road to Davis Street
Those residents having a legal address upon the streets or portions of streets listed
above are eligible to apply for and receive permits for residential exemption parking
district B. Also, residents having a legal address on Chicago Avenue between
Dempster and Lake Streets, on Sherman Avenue between Lake and Greenwood
Streets, and on Forest Avenue between Lake and Davis Streets are eligible to apply
for and receive district B permits.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 12-O-23 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
Page 3 of 4
A23.Page 455 of 601
~3~
SECTION 4: Ordinance 12-O-23 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
A23.Page 456 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Ordinance 16-O-23, Authorizing the City Manager to Execute
Documents Related to Funding of the 1909 Intake Replacement Project
from the Illinois Environmental Protection Agency Public Water Supply
Loan Program
Date: February 13, 2023
Recommended Action:
Staff recommends City Council adoption of 16-O-23, Authorizing the City Manager to Execute
Documents Related to Funding of the 1909 Intake Replacement Project from the Illinois
Environmental Protection Agency (IEPA) Public Water Supply Loan Program (PWSLP). City
Manager requests suspension of the City Council Rule to allow introduction and action on this
ordinance.
Funding Source:
Funding for the 1909 Intake Replacement Project from the IEPA PWSLP was authorized as
Ordinance 70-O-22 by City Council on July 11, 2022. The debt service will be paid from the
Water Fund.
CARP:
Resilience Regulations, Emergency Preparedness & Management
Council Action:
For Introduction and Action
Summary:
The oldest raw water intake at the City’s water plant was built in 1909. It is beyond its useful
life, performing under capacity and needing replacement. The award of the Construction
Contract for the intake replacement project was approved by City Council on October 24, 2022.
Funding has been secured through a combination of loans from the federal Environmental
Protection Agency (EPA) Water Infrastructure Finance and Innovation Act (WIFIA) loan
A24.Page 457 of 601
program and the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF)
Public Water Supply Loan Program (PWSLP).
The WIFIA loan, authorized in Ordinance 107-O-21, is a 30-year loan with an interest rate of
2.00%. The first debt service payment will be deferred for two years under the terms of the
loan agreement. The SRF loan, authorized in Ordinance 70-O-22, is a 20-year loan with an
interest rate of 1.24%.
Analysis:
The City has been working with the IEPA to fund capital projects since the 1980s. The City
Manager has traditionally been assigned as the Authorized Representative to execute loan
documents. A change in the IEPA’s ordinance template that was used to prepare Ordinance
70-O-22 resulted in assigning the Mayor as the Authorized Representative for the loan funding
the Intake Project. Ordinance 16-O-23, now under consideration, will instead assign the City
Manager as the Authorized Representative to facilitate the execution of loan disbursement
requests, certifications, and other loan documents for the duration of the Intake Replace ment
Project.
Legislative History:
On July 11, 2022, the City Council approved the adoption of Ordinance 70 -O-22, authorizing
the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water
Supply Loan Program (PWSLP).
On October 24, 2022, the City Council approved a contract with Ballard Marine Construction
to construct the new intake.
Attachments:
Ordinance 16-O-23
Page 2 of 6
A24.Page 458 of 601
2/13/2023
16-O-23
AN ORDINANCE
Authorizing the City Manager to Execute Documents Related to
Funding of the 1909 Intake Replacement Project from
the Illinois Environmental Protection Agency
Public Water Supply Loan Program
WHEREAS, the City of Evanston, in the County of Cook, Illinois (the
“City”) operates its public water supply system (“the System”) and in accordance with
the provisions of the provisions of Section 6(a) of Article VII of the 1970 Constitution of
the State of Illinois and the Local Government Debt Reform Act, 30 ILCS 350/1 et seq.
(collectively “the Act”); and
WHEREAS, the Mayor and City Council of the City (the “Corporate
Authorities”) have determined that it is advisable, necessary, and in the best interest of
the public health, safety and welfare to improve the System including the following:
Replace an existing 1909 intake in Lake Michigan that supplies raw water
to the Evanston Water Plant, which involves abandoning the existing 1909
intake structure and pipeline, construction of a new replacement intake
structure and pipeline, construction of new onshore facilities, and
modifications to existing facilities to incorporate the new intake into the
water treatment process at the Evanston Water Plant
together with any land or rights in land and all electrical, mechanical or other services
necessary, useful or advisable to the construction and installation (the “Project”), all in
accordance with the plans and specifications prepared by the consulting engineers of
the City, which Project has a useful life of 100 years; and
WHEREAS, the estimated cost of constructing and installing the Project,
including engineering, legal, financial, and other related expenses is Fifty Five Million
Page 3 of 6
A24.Page 459 of 601
16-O-23
~2~
Six Hundred Sixty Five Thousand Nine Hundred Thirty Nine dollars ($55,665,939) and
there are insufficient funds on hand and lawfully available to pay such costs; and
WHEREAS, in accordance with the provisions of the Act and Ordinance
70-O-22, the City is authorized to borrow funds from the Public Water Supply Loan
Program in the aggregate principal amount of Thirty Five Million Two Hundred Seventy
Nine Thousand Nine Hundred Thirty Nine dollars ($35,279,939) to provide funds to pay
the costs of the Project and;
WHEREAS, the loan to the City has been made pursuant to a Loan
Agreement, including certain terms and conditions between the City and the Illinois
Environmental Protection Agency;
NOW THEREFORE, BE IT ORDAINED BY THE CORPORATE
AUTHORITIES OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities hereby find that the recitals
contained in the preambles are true and correct, and incorporate them into this
Ordinance by this reference.
SECTION 2: The Corporate Authorities may adopt additional ordinances
or proceedings supplementing or amending this Ordinance, providing for entering into
the Loan Agreement with the Illinois Environmental Protection Agency, prescribing all
the details of the Loan Agreement, and providing for the collection, segregation and
distribution of the revenues of the System, so long as the maximum amount of the Loan
Agreement as set forth in this Ordinance is not exceeded and there is no material
change in the project or purposes described herein. Any additional ordinances or
Page 4 of 6
A24.Page 460 of 601
16-O-23
~3~
proceedings shall in all instances become effective in accordance with the Act or other
applicable laws. This Ordinance, together with such additional ordinances or
proceedings, shall constitute complete authority for entering into the Loan Agreement
under applicable law.
However, notwithstanding the above, the City may not adopt additional
ordinances or amendments which provide for any substantive or material change in the
scope and intent of this Ordinance, including but not limited to interest rate, preference
or priority of any other ordinance with this Ordinance, parity of any other ordinance with
this Ordinance, or otherwise alter or impair the obligation of the City to pay the principal
and interest due to the Public Water Supply Loan Program without the written consent
of the Illinois Environmental Protection Agency.
SECTION 3: The City Manager or their designee is hereby authorized to
execute any documents associated with the Agreement or future amendments, payment
requests, reimbursements, or any other matters related to the Illinois Environmental
Protection Agency in connection with this loan.
SECTION 4: All ordinances, resolutions, orders, or parts thereof, which
conflict with the provisions of this Ordinance, to the extent of such conflict, are hereby
repealed.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
________________________, 2023
_______________________________
Daniel Biss, Mayor
Page 5 of 6
A24.Page 461 of 601
16-O-23
~4~
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 6 of 6
A24.Page 462 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Michael Callahan, Parks and Recreation Assistant Director
Subject: Ordinance 17-O-23, Amending City Code 7-11-6, “Regulations on City
Beaches” to prohibit tampering with life rings
Date: February 13, 2023
Recommended Action:
Staff recommends the City Council adoption of Ordinance 17-O-23, Amending City Code 7-11-
6, “Regulations on City Beaches,” to prohibit tampering with Life Rings.
Funding Source:
Funding for life rings was from the General Fund – Beaches/Safety Equipment
(100.30.3080.65090) at a cost of $1,252.86.
Council Action:
For Introduction
Summary:
On June 3, 2023, the State of Illinois (430 ILCS 175/) Lake Michigan Rescue Equipment Act
will go into effect. In short, this Act requires municipalities to place life rings buoys in designated
areas along the lakefront. Life ring buoys were installed along the lakefront this past August.
Currently, there is no specific ordinance in place that prohibits tampering with or disabling these
life safety devices. The staff has researched life ring ordinances at several neighboring
municipalities along Lake Michigan and recommends the City of Evanston adopt a similar
ordinance.
Attachments:
Ordinance 17-O-23
A25.Page 463 of 601
12/12/2022
2/13/2023
17-O-23
AN ORDINANCE
Amending City Code 7-11-6, “Regulations on City Beaches” to prohibit
tampering with Life Rings
WHEREAS, the Lake Michigan Rescue Equipment Act (430 ILCS 175/ et
seq.) goes into effect on June 3, 2023 and requires the City to place life ring buoys in
designated areas along the lakefront; and
WHEREAS, these life ring buoys have already been placed along the
lakefront in the designated areas; and
WHEREAS, City Council has determined that it is in the best interests of
the City to prohibit tampering with these life ring buoys,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Section 7-11-6, “Regulations on City Beaches” of the
Evanston City Code of 2012, as amended, is hereby further amended by adding the
following:
7-11-6. REGULATIONS ON CITY BEACHES.
(A) Bonfires. No bonfires or beach fires will be permitted within the enclosures of any of
the beaches.
(B) Games. Ball playing and other games are permitted only at designated locations on
City beaches.
(C) Bottles on Beaches. No person shall carry onto any public beach any bottles or
anything that is breakable and dangerous to the bathers, and no person shall sell
Page 2 of 4
A25.Page 464 of 601
17-O-23
~2~
on the beach, or on any public street or ground within one hundred feet (100') of
any such beach, any bottled goods or anything to be carried away in bottles or
glassware.
(D) Food and Drink. Food and drink will be permitted on City beaches only in those
areas so designated.
(E) Changing of Clothing. It shall be unlawful for any person to change clothing on any
of the bathing beaches.
(F) Peddling Food, Merchandise. It shall be unlawful for any peddler licensed under the
provisions Title 3, Chapter 11 of this Code, except the City and its duly authorized
agents, to sell or offer for sale any merchandise whatsoever in or within one
hundred (100) feet of the public parks enumerated in Section 7-10-1 of this Title or
beaches enumerated in Section 7-11-1 of this Chapter. It shall be unlawful for any
peddler licensed under the provisions of this Code, except the City, its duly
authorized agents, and licensed pushcart peddlers under Section 3-11-1 of this
Code, to sell or offer for sale any food or beverages whatsoever in or within one
hundred (100) feet of the public parks enumerated in Section 7-10-1 of this Title or
beaches enumerated in Section 7-11-1 of this Chapter.
(G) Inflatable Objects. Launching of inflatable objects, surfboard type/flotation devices
and kite board devices is not permitted from City beaches or rights-of-way, or within
three hundred (300) yards of shore except when authorized.
(H) Steel Groins. People are not permitted on steel groins that serve as breakwaters at
beaches enumerated in Section 7-11-1 of this Chapter.
(I) Boating or Waterskiing. Boating or waterskiing is not permitted within the
designated boundary of swimming beaches.
(J) Boat Storage. Boats cannot be stored on beaches overnight except in storage
racks or other areas that may be designated by the lakefront Director.
(K) Swimming Restrictions. Swimming may be restricted or prohibited due to safety
conditions by the Director of Parks/Forestry and Recreation or his/her designee. No
swimming is permitted off boats in public swimming areas or within two hundred
(200) yards east of the designated swimming areas.
(L) Scuba Diving. Scuba diving is permitted only in those areas so posted.
(M) Authority of Staff. The Director of Parks/Forestry and Recreation or his/her
designee shall have the authority to identify specific areas and facilities for the
exclusive use of certain programs sponsored by the parks/forestry and recreation
department.
(N) Life Rings. No person shall remove, disable, or destroy any life preserver, life
ring, personal flotation device or other safety equipment located on or at any
bridge, beach, pier, dock, groin, break wall, drop-off, or in any place where such
safety equipment is required by law, except for use in an emergency. This
prohibition does not apply to those persons responsible for maintaining and
inspecting ring life buoys.
Page 3 of 4
A25.Page 465 of 601
17-O-23
~3~
Any person violating the terms of this Section shall be fined not more than five hundred
dollars ($500.00).
SECTION 3: That the findings and recitals contained herein are declared
to be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 4: That all ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 5: That this Ordinance 17-O-23 shall be in full force and effect
from and after its passage, approval and publication in the manner provided by law.
SECTION 6: That if any provision of this Ordinance 17-O-23 or application
thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,
such invalidity shall not affect other provisions or applications of this Ordinance 17-O-23
that can be given effect without the invalid application or provision, and each invalid
provision or invalid application of this Ordinance 17-O-23 is severable.
Introduced:_________________, 2023
Adopted:___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza,
City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings,
Corporation Counsel
Page 4 of 4
A25.Page 466 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Social Services Committee
From: Jessica Wingader, Social Services Grants & Compliance Specialist
CC: Sarah Flax, Interim Community Development Director, Marion
Johnson, Housing & Grants Supervisor
Subject: Approval of FY2023 Public Services Funding Allocations, including
Case Management, Safety Net, and Support Services
Date: February 13, 2023
Recommended Action:
The Social Services Committee recommends that the City Council approve the FY2023 funding
allocations for Case Management, Safety Net, and Support Services for Evanston residents
with the greatest needs and barriers to accessing services.
Funding Source:
The total estimated available funding for public services in FY 2023 is $983,873. Funding is
provided from:
• $247,500 in estimated 2023 CDBG Entitlement, account number 215.21.5240.56001
• $736,373 from the Human Services Fund budgeted in 2023, account number
176.24.4651.65546
CARP:
Vulnerable Populations
Council Action:
For Action
Summary:
The Social Services Committee (SSC) is responsible for making funding recommendations to
City Council to provide public services to Evanston residents. The SSC recommends approval
of the following funding allocations by category, also represented in the attached spreadsheet:
• $295,200 for six Case Management programs; individual awards range from $20,000 -
$83,200
• $565,900 for twelve Safety Net programs; individual awards range from $20,000 -
$96,000
SS1.Page 467 of 601
• $122,773 for Support Services for case management clients that will be alloca ted to
specific programs and services at a later date
The total estimated funding available is $983,873 from a combination of Community
Development Block Grant (CDBG) and City Human Services Funding. The City's FY2023
CDBG grant amount will be provided by March 1; staff estimates $247,500 in CDBG for public
services. Additionally, the City budgeted $736,373 from the FY2023 Human Services Fund. If
the City's CDBG grant is larger than estimated, the additional funds available for public
services, the Social Services Committee will recommend applicants already reviewed through
the public process.
Background
The City initiated a new process for allocating funding prior to the pandemic that was designed
to focus funding on income-eligible individuals and households who cannot access services
independently and have been historically denied services due to racist practices. See attached
funding allocation structure.
The following percentages were estimated for each category:
• 40% - Robust Case Management to provide wrap -around services for households with
complex needs
• 40% - Safety Net Services that address the needs caused by an immediate or time-
limited crisis
• 20% - Support Services that help households reach or maintain self-sufficiency, but
households are unable to access without financial assistance
However, the COVID-19 pandemic in March 2020 impacted this new allocation structure. To
address the increased need for Safety Net services from COVID-19, allocations in the first and
second implementation years (2021-2022) followed the percentages below:
• 30% - Case Management Services
• 50% - Safety Net Services
• 20% - Support Services
In 2023, requests for safety net services funding increased substantially. As the community
stabilizes, allocations may more closely align with the original estimated percent of funding for
each category. However, other factors may account for the increased requests, including high
inflation rates in 2021 and 2022. The FY2023 allocation recommendations by category are
shown below:
• 30% - Case Management Services
• 58% - Safety Net Services
• 12% - Support Services
$983,873 is the estimated total funding available for FY2023. However, $1,378,000 was
requested for Case Management and Safety Net Services for 2023, or 140% of all available
funding, including four new applications totaling $258,000.
Page 2 of 7
SS1.Page 468 of 601
In the recommended 2023 allocations, most applicants, including renewal applicatio ns with
level funding requests, received a reduction compared to past year awards, as reflected in the
attached 2023 allocation recommendation spreadsheet. Three applicants awarded funding in
2021 (highlighted in green on the attached allocation spreadshee t) did not fully expend funds
and were allowed to carry over awards into 2022. These were included in the spreadsheet to
reflect the funding that would be needed to provide consistent levels of services in 2023.
Based on the recommendations for Case Management and Safety Net Services, $122,773 of
FY2023 funding is available for Support Services. Although this is significantly lower than 20%
of total funding, $350,000 of 2022 funding was awarded to four agencies in two -year
agreements by City Council on December 12, 2022, to provide mental health services to case
management clients.
Funding Considerations
The guidelines below were provided to SSC to develop funding recommendations:
• For applicants requesting renewal funding, prior year program results, including the
number of beneficiaries and outcomes achieved compared to goals, were provided. If
an increased award is requested, the 2023 program should provide either an increased
level of services to Evanston residents or an expanded capacity to serve addi tional
Evanston residents proportionate to the request; City funds should not be used to
replace existing funding sources.
• programmatic both requirements, reporting with and to ability Agencies' comply
financial. Incomplete or inaccurate reporting makes program evaluation difficult and
could result in findings or concerns in the City's federal single audit. Staff identified an y
reporting challenges in the program summaries provided to the committee members.
• complicate Grants allocated to an agency for different programs can reporting,
particularly if the same staff is involved to avoid duplicate payments for the same work.
For example, if a staff member provides benefits enrollment for clients in case
management and through outreach services, the agency is required to provide detailed
time and activity tracking for the case management and safety net services, as well as
all time that is not grant funded. In addition, if a program serves participants from other
communities in addition to Evanston residents, the amount of staff time spent working
Page 3 of 7
SS1.Page 469 of 601
with Evanston participants versus the rest of the population served should be provided.
This can be challenging for agencies to capture and burdensome to report accurately.
As a result, if an agency applies for both case management and safety net services that
share staff, consideration should be given to funding only one program.
• Grant awards of less than $20,000 are not recommended because they result in a
disproportionate amount of funds expended on grant administration and reporting
relative to funds used to provide services and are unlikely to result in a significant
increase in the number of people receiving services. Reporting for a single grant ranges
from 10 to 15+ hours annually, regardless of the grant amount.
• Staff requests the Committee consider the impact of renewal grants that are significantly
below prior year awards. Renewal applicants may not be able to provide the same level
of services or have the capacity to serve a consistent number of residents if the 2023
allocation is significantly less than the prior year's award.
• Staff requests the Committee further consider whether funding a new program
significantly under the request will be operational or practicable.
• All applicants must demonstrate how their program or services meet the included SSC
Funding Categories under which funds are requested.
Legislative History:
The Social Services Committee approved the attached allocation recommendations at their
meeting held January 19, 2023.
Attachments:
SSC 2023 Allocation Recommendations
SSC Funding Categories
Page 4 of 7
SS1.Page 470 of 601
2023 Request
Committee
Allocations
% of
Request
or Prior
Year
Award
Program/Project Name 2023 Request Recommendation
2022
Award/Fundin
$122,773
$983,873
Remaining for Support Services (approx. $196,775)
$20,000
$83,200 67%
$60,000 114%
$20,000
$52,000 69%
$60,000 86%
Category Estimate - 30% of total funds $295,162
Amount over (under) $38
SAFETY NET SERVICES
$42,400 94%
$56,000 88%
$40,000
$78,800 53%
$20,000
$60,000 141%
$37,800 76%
$25,000 83%
$20,000 84%
$69,900 70%
$96,000 79%
$20,000 57%
Category Estimate - 50% of total funds $491,937
Amount over (under) $73,964
SUPPORT SERVICES
Category Estimate - 20% of total funds $196,775 $122,773
Amount over (under)$(74,002)
CASE MANAGEMENTConnections for the Homeless: Youth Program NA $75,000
Family Focus: Case Management $125,000 $125,000
Housing Authority of Cook County: CM for Senior Bldgs.$52,500 $70,000
Impact Behavioral Health: Clinical Services CM NA $58,000
Infant Welfare Society: CM for TBN & BTN $75,000 $75,000
James B. Moran Center - Case Management $70,000 $75,000
Books & Breakfast - Advancing Racial Equity $45,000 $65,000
Childcare Network - Learning Together $63,400 $70,000
Childcare Network - Mental Health Services NA $50,000
Connections for the Homeless - Drop-In/Outreach $150,000 $150,000
Infant Welfare Society: SN for TBN & BTN NA $75,000
Interfaith Action - Cold Weather Shelter $42,500 $75,000
James B. Moran Center - Legal Services $50,000 $75,000
Meals on Wheels - Home Delivered Meals $30,000 $50,000
North Shore Senior Center $23,750 $35,000
PEER Services - Substance Use Treatment $99,500 $99,500
Youth & Opportunity United - Safety Net $121,120 $121,120
YWCA Evanston/North Shore - DV $35,000 $35,000
27%
34%
80%
27%
Case Management Subtotal $478,000 $295,200
Safety Net Subtotal $900,620 $565,900Page 5 of 7SS1.Page 471 of 601
Funding Categories
Case Management Services
Robust case management is an effective way to enable clients with complex needs and
multiple challenges to achieve well-being and self-sufficiency.The case management
relationship provides a plan with a single point of accountability to coordinate services
that clients are unable to access without assistance;services are tailored to the varying
needs of each client/household to achieve measurable outcomes.Case management
programs include relationship-building techniques such as trauma-informed care and
strengths-based interviewing.A hallmark of this service is the documentation of goals,
connections to additional services, and documentation of outcomes.
Case Management services requirements:
●Develop client-centered service plans in partnership with the client that have
specific,measurable outcomes with strategies and timeframes to achieve them,
and document provision of needed support services.
●Include regular meetings between clients and case managers on a defined
schedule to monitor progress.Meeting frequency is anticipated to vary based on
stability of client/household.Frequent meetings and based on the client’s
progress become less frequent “check in”meetings that ensure continued
support,with quarterly or bi-annual reviews and modifications of service plans as
needed.
●Connect clients to needed support services,and access federal,state,local and
private benefits for which they are eligible such as Medicaid,SNAP,WIC,
SSI/SSDI,and TANF.Case managers help clients gather documentation and
complete applications.Referrals/connections to support services,including those
funded with MHB/CDBG, are documented and tracked in participant case files.
Safety Net Services
Safety Net services address the needs caused by an immediate or time-limited crisis.
These services alone are not meant to ensure people thrive,but are in place to protect
households/individuals from additional harm.To measure impact of services,services
are measured against the “but/for”test.As an example,but for home-delivered meals,a
low income person living alone with limited mobility from an accident would be without
healthy food, which qualifies as a basic need.
Safety Net Services requirements:
●Enable individuals/households to cope with a specific,limited-time hardship or
unaddressed need to prevent further destabilization,or triage individuals/
households in crisis
●Provide rapid access to free or sliding scale services with a focus on assisting
low/moderate income families
●Result in a measurable improvement to the wellbeing of participants by providing
a basic need
Page 6 of 7
SS1.Page 472 of 601
●At a minimum,basic needs addressed through safety net services include
physiological needs (food and housing)and safety services for victims of
domestic violence, at-risk children and vulnerable seniors
Support Services
This program is in the early stages of implementation;it is a two-year agreement with
mental health clinicians to provide counseling and therapeutic services to participants
referred by agencies providing case management services.SSC will monitor outcomes
and budget to address continuing needs for mental health services or other services
that case management clients are unable to access on a timely basis,and recommend
funding allocations to address them.
Page 7 of 7
SS1.Page 473 of 601
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Economic Development Committee
From: Katheryn Boden, Economic Development Specialist
CC: Paul Zalmezak, Economic Development Manager
Subject: Approval of a contract with Glantz Design to provide website
development and logo design services for the Legacy Business Program
(RFP 22-59)
Date: February 13, 2023
Recommended Action:
The Economic Development Committee recommends the City Council authorize the Cit y
Manager to execute an agreement with Glantz Design, (1881 Oak Ave Suite 300, Evanston, IL
60201), to provide website development and logo design services for the Legacy Business
Program in the amount of $47,300.
Funding Source:
Funding is provided by the Legacy Business Program (Account 100.15.5300.62658), which
has an approved FY 2023 budget of $100,000.00, all of which is remaining.
Council Action:
For Action
Summary:
Staff issued RFP 22-59 (attached) on September 29, 2022, seeking consulting services to
design a logo, plaque, and website for the Legacy Business Program that will highlight the
importance of the City's legacy businesses and serve as a marketing tool to p romote these
businesses. The initiative will ultimately serve as a business retention tool.
The desired scope of services was defined as follows:
• Brand development
• Logo design and brand application
• Style guides and graphic standards
• Print and large format collateral design
• Formal plaque design
• Digital and web design support
ED1.Page 474 of 601
The logo and website design will be approved through a process led by the Legacy Business
Working Group created by the Economic Development Committee.
On November 1, 2022, the City received twelve proposals from the following firms:
Firm Address Fee
All Together Evanston, IL, 60201 $58,450
Clarity Partners, LLC 20 N. Clark St. #3600, Chicago, IL 60602 $87,608
GHD 6400 Shafer Court, Rosemont, IL 60018 $29,119
Glantz Design 1881 Oak Ave Suite 300, Evanston, IL 60201 $47,300
Hirons 3033 N. Clark St., Chicago, IL 60657 $60,405
Joy Riot 950 N. Washington St., Alexandria, VA 22314 $98,020
Locality Studio 5106 Hampton Ave., St. Louis, MO 63109 $18,445
MPISoft 4841 S. Tower Way, Aurora, CO 80015 $11,720
PNC Solutions 219 N. Brown Ave., Orlando, FL 32801 $16,350
Polymath 2209 Hawks Landing, Fayetteville, AR 72704 $64,000
Street Level Studio 214 Green Bay Rd, Highwood, IL 60040 $80,120
CTK Advisors, Inc. 1717 Howard St., Evanston, IL 60202 $22,100
The proposals review and interview team consisted of economic developmen t, community
development, and information technology staff members (to evaluate the web -based
components):
• Paul Zalmezak, Economic Development Manager
• Katie Boden, Economic Development Specialist
• Cade Sterling, Planner
• Dmitry Shub, Interim CIO, and Chief Information Security Officer
• Maleka Sumar, Civic Technology Analyst
• John Gonzalez, Purchasing Specialist
The scoring is summarized in the table below. Following the initial scoring, the selection
committee interviewed the top three firms (All Together, Clarity Partners, and Glantz Design)
to confirm their understanding of the project and evaluate their overall expertise.
Evanston-based Glantz Design demonstrated the highest level of understanding of the project
and offered the most comprehensive web design and branding package, including staff training
as needed. As a result, the selection committee recommends an award to this firm in the
amount of $47,300.Their complete proposal and full scoring sheet are attached.
Page 2 of 123
ED1.Page 475 of 601
Legislative History:
At their July 27, 2022, meeting, the Economic Development Committee approved the creation
of a Legacy Business Program with funding not to exceed $100,000. On January 25, 2023, the
Economic Development Committee moved to recommend approving the contract with Glantz
Design for $47,300.
Attachments:
RFP 22-59 City of Evanston Legacy Business Program Website and Logo Design FINAL
4. LEGACY BUSINESS PROGRAM WEBSITE & LOGO DESIGN RFP RESPONSE
SCORING - Sheet1
Glantz Design Proposal to RFP 22-59
Page 3 of 123
ED1.Page 476 of 601
1
Revised 10-20 (09-17)
CITY OF EVANSTON
REQUEST FOR PROPOSAL
NUMBER: 22-59
For
City of Evanston Legacy Business Program Website and Logo Design
September 29, 2022
PROPOSAL DEADLINE: 2:00 P.M., October 18, 2022
ELECTRONIC BID SUBMITTAL:
Bid responses will only be accepted electronically
via E-bidding through DemandStar (WWW.DEMANDSTAR.COM)
It is highly recommended that new DemandStar users complete the account setup
process prior to project due date/time.
Page 4 of 123
ED1.Page 477 of 601
2
Revised 10-20 (09-17)
TABLE OF CONTENTS
Notice to Proposers ................................................................................................... 3
1.0 Introduction ...................................................................................................... 4
2.0 Scope of Services ........................................................................................... 5
3.0 Insurance ......................................................................................................... 5
4.0 Submittal Requirements (Please see Attachments) ...................................... 6
5.0 Additional Submittal Requirements ................................................................. 7
6.0 M/W/EBE Goals .............................................................................................. 7
7.0 Evaluation Criteria ........................................................................................... 7
8.0 Selection Process ............................................................................................ 8
9.0 Proposed Schedule ......................................................................................... 8
10.0 Questions Regarding RFP ............................................................................... 9
11.0 General Terms and Conditions ........................................................................ 9
Price/Costs Form ....................................................................................................... 14
RETURN ALL EXHIBITS WITH RFP
Exhibit A – Disclosure of Ownership Interests ........................................................... 15
Exhibit B – Additional Information Sheet ................................................................... 19
Exhibit C – Conflict of Interest Form .......................................................................... 20
Exhibit D – Acknowledgement of Understanding ....................................................... 21
Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification................................ 22
Exhibit F – City of Evanston M/W/EBE Policy ....................................................... 23
Exhibit G – M/W/EBE Participation Compliance Form ......................................... 24
Exhibit H – M/W/EBE Participation Waiver Request ............................................. 26
Exhibit I – M/W/EBE Assistance Organizations ......................................................... 27
Exhibit J – Professional Services Agreement Acknowledgement .............................. 28
Exhibit J – Consultant Certification and Verification Addendum 29
Exhibit J – Professional Services Agreement ............................................................ 30
Exhibit K – Bond Submittal Label .......................................................................... 42
ATTACHMENTS
DemandStar- E-bidding Instructions
Page 5 of 123
ED1.Page 478 of 601
3
Revised 10-20 (09-17)
CITY OF EVANSTON
NOTICE TO PROPOSERS
Proposals will be received by the Purchasing Office until 2:00 P.M. local time on October
18, 2022. Effective immediately, the City of Evanston will no longer accept hard copy paper
submittals for any solicitation. Responses will only be accepted electronically via E-bidding
through DemandStar (www.demandstar.com). Although registration is required, vendors can
download solicitations and upload responses for free. Proposals shall cover the following:
City of Evanston Legacy Business Program Website and Logo Design
RFP Number: 22-59
The City of Evanston’s City Manager’s Office is seeking proposals from experienced firms
for graphic design services to develop a logo design, plaque design, and website for its new
Legacy Business Program. Firms may submit proposals for all requested services or focus
on either website development or design services.
The above item shall conform to the RFP on file in the Purchasing Office. Parties interested
in submitting a proposal should contact the Purchasing Office to receive a copy of the RFP
or see the City’s website at: www.cityofevanston.org/business/bids-proposals/ or
Demandstar at: www.demandstar.com.
The City of Evanston (The City) in accordance with the laws of the State of Illinois, hereby
notifies all firms that it will affirmatively ensure that the contract(s) entered into pursuant to
this notice will be awarded to the successful firm without discrimination on the grounds of
race, color, religion, sex, age, sexual orientation marital status, disability, familial status or
national origin. The City reserves the right to reject any or all submittals or to accept the
submittal(s) deemed most advantageous to the City.
The Evanston City Council also reserves the right to award the contract to an Evanston firm
if that firm’s bid is within 5% of the low bid.
Each Proposer shall be required to submit with his/her proposal a Disclosure of Ownership
Interest Statement Form in accordance with Section 1-18-1 et seq. of the City Code. Failure
to submit such information may result in the disqualification of such proposal.
John Gonzalez
Purchasing Specialist
Page 6 of 123
ED1.Page 479 of 601
4
Revised 10-20 (09-17)
CITY OF EVANSTON
Request for Proposal
1.0 INTRODUCTION
The City of Evanston is seeking a strategic marketing firm(s), creative service firm(s) and/or
local artist(s) to provide graphic design services, including original artwork for a logo design,
plaque design, and website development, honoring and commemorat ing its legacy
businesses. The logo and website will be used to provide recognition and promotion for
Evanston’s long-standing businesses as part of the City’s new Legacy Business Program.
The logo design will be featured on the program website, promotiona l materials, window
decals, and incorporated into the plaque design for legacy businesses to display and should
highlight the significant contribution these businesses make to our community.
Background
Evanston’s heritage resources are vitally important, binding its residents to their physical
environment, and defining the City’s unique character and identity. However, Evanston’s
living heritage remains largely underrepresented and vulnerable from threats such as
improper alterations, increasing rent structures, changes in the market economy, and
corresponding development pressures. The purpose of the Legacy Business Program is to
celebrate, advocate for, and retain Evanston’s living heritage as embodied through the
legendary businesses which contribute significantly to the City’s historic, cultural, economic,
or social identity.
The new Legacy Business Program has four distinct goals:
1. Strengthen the local economy and the capacity to build resiliency within Evanston’s
business districts.
2. Preserve and celebrate the City’s unique character and living heritage.
3. Foster civic pride and promote the health, wellbeing, and general welfare of Evanston
residents.
4. Provide educational, promotional, and financial assistance to Legacy Businesses to
support their continued viability and success.
.
The purpose of this RFP is to create a unique logo design and program website that
highlights the importance of the City’s Legacy businesses, provides a recognizable brand
identity, and serves as a marketing tool to help promote these businesses throughout the
community.
The City is also seeking an original piece of art with a distinctive aesthetic design that will
provide excitement and interest for businesses and residents alike. Respondents are
encouraged to partner with local artists.
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2.0 SCOPE OF SERVICES
The successful creative services provider(s) will have proven experience with the services
below that could include:
● Brand development
● Logo design and brand application
● Style guides and graphic standards
● Print and large format collateral design
● Formal plaque design
● Digital and web design support
Respondents may choose to submit a proposal for both the website development and
design elements listed in this RFP, or focus solely on one aspect. Those submitting logo
and plaque designs should present a minimum of three (3) alternative designs. The selected
party should be prepared to submit their design options to the Legacy Business Program
Working Group for final concept approval.
Please see examples of Legacy Business Program websites below:
1. City of San Antonio Legacy Business Program:
https://www.sanantonio.gov/historic/LivingHeritage/LegacyBusiness
2. City of San Francisco Legacy Business Program:
https://sf.gov/legacy-business-program
3. City of Cambridge Legacy Business Program:
https://www.cambridgema.gov/CDD/EconomicOpportunityAndDevelopment/smallbusi
nessassistance/smallbusinessprograms/legacybusinessprogram
The successful respondent will demonstrate in their proposal a clear understanding of the
City’s Legacy Business Program and its goals, as well as the historical significance the
legacy businesses have had on Evanston’s cultural, social, and economic identity. The logo
and branding should be iconic and timeless, while representing the values of our City and
celebrating its unique character.
The City encourages all proposers to research the program, the pilot legacy businesses,
and the City’s history to guide branding development. Please consider various concept
alternatives that would work for different mediums and applications; i.e., more promotional
and celebratory designs for digital and print applications versus a more formal, dignified,
and permanent design for the plaques awarded to the legacy businesses.
3.0 INSURANCE
Consultant shall carry and maintain at its own cost with such companies as are reasonably
acceptable to City all necessary liability insurance (which shall include as a minimum the
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requirements set forth below) during the term of this Agreement, for damage s caused or
contributed to by Consultant, and insuring Consultant against claims which may arise out of
or result from Consultant’s performance or failure to perform the Services hereunder.
The consultant must provide an insurance certificate naming the C ity of Evanston as an
additional insured and will provide a variety of insurances including:
comprehensive general liability - $3,000,000 combined single limit for each
occurrence for bodily injury and property damage – designating the City as
Additional Insured
Workers Compensation - Statutory Limits
Automobile Liability - $1,000,000 per occurrence for all claims arising out of bodily
injuries or death and property damages.
errors and omissions or professional liability insurance - $1,000,000
The surety and the insurance company must have not less than an A+ rating from the Alfred
M. Best Co., Inc. and be approved by the City of Evanston.
Consultant’s certificate of insurance shall contain a provision that the coverage afforded
under the policy(s) will not be canceled or reduced without thirty (30) days prior written
notice (hand delivered or registered mail) to City.
4.0 SUBMITTAL REQUIREMENTS
The City will no longer accept hard copy paper submittals for any solicitation. Responses
will only be accepted electronically via E-bidding through DemandStar. Respondents are still
required to complete all of the bid documents and provide all of the requested information in
a pdf file(s). Please refer to attached DemandStar e-bidding documents.
ANY PROPOSALS RECEIVED AFTER THE SUBMITTAL DEADLINE, WILL NOT BE
ACCEPTED. It is the sole responsibility of the proposer to insure that his or her proposal is
delivered by the stated time. THE CITY IS NOT RESPONSIBLE FOR INCOMPLETE
UPLOADED SUBMITTALS..
A. Cover Letter
The cover letter will include the following:
● introduction of firm signed by an authorized Principal of the firm
● name of firm
● address of firm
● phone number of the firm submitting the proposal
● include the name and signature of an authorized binding official who is
authorized to answer questions regarding the firm’s proposal
B. Qualifications and Experience of Firm and/or Team
● All respondents shall describe other contracts (at least 5, but no more than10) similar
in scope, size or discipline to the required services described herein, performed or
undertaken within the past five years.
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● The respondent must provide references, including name, address and telephone
number of a contact person for each project identified and described.
● Indicate commencement dates, duration and type of operation.
● Provide a list of all Municipal clients in Illinois.
C. Area/Regional Manager(s)
Clearly identify the professional staff person(s) who would be assigned as your
Area/Regional Manager(s) and provide resumes. The proposal should indicate the
abilities, qualifications and experience of these individuals.
D. Fees
Provide a copy of your fees/prices on the attached price/costs form (see page 14).
E. Contract
The City has attached its standard contract in Exhibit J (see page 30– Professional
Services Agreement). Identify all exceptions to the agreement that would prevent
your Firm from executing it. The City shall not consider or negotiate regarding
exceptions submitted at any time after the submission of the Proposer’s response.
5.0 ADDITIONAL SUBMISSION REQUIREMENTS
None
6.0 M/W/EBE GOALS
The City has a goal of 25% of the contract amount for the participation and utilization of
Minority-Owned, Women-Owned, and Evanston-based businesses (M/W/EBEs) in
completing a portion of the services required by the City. All respondents must submit a
statement of the proposed involvement of M/W/EBEs in completing a portion of the required
services. Provide a copy of the certification for M/W/EBEs that will assist in achieving the
M/W/EBE goal with your submittal as well as the appropriate M/W/EBE forms or Request for
Waiver. Any questions regarding M/W/EBE compliance should be submitted in writing to
Tammi Nunez Purchasing Manager at tnunez@cityofevanston.org.
7.0 EVALUATION CRITERIA
The City will select the successful firm through an evaluation process based on the firm
meeting the specifications which are outlined in this RFP. A review committee will review in
detail all proposals that are received. During the evaluation process, the City may require a
Proposer’s representative to answer questions with regard to the proposal and/or make a
formal presentation to the review committee. The review committee will make a
recommendation to award the contract based on the criteria set forth below. This contract
will be forwarded to the City Council for final approval.
The evaluation criteria listed below will be used in the selection of the successful Proposer.
A. Qualifications and Expertise
B. Price
C. Organization and Completeness of Proposal
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D. Willingness to Execute the City of Evanston’s Professional Services Agreement
E. M/W/EBE Participation
8.0 SELECTION PROCESS
The City will select a firm on the basis of the responsiveness of the proposal to the RFP
submittal requirements, the evaluation criteria stated above and th e demonstrated
willingness to execute an acceptable written contract. The City reserves the right to reject
any or all proposals, and to request written clarification of proposals and supporting
materials from the Proposer.
While it is the intent of the City to award a single firm, the City reserves the right to award in
part or in whole and to select multiple firms and/or individuals, depending on whichever
decision is deemed to be most advantageous to the City.
Responses may be rejected if the firm fails to perform any of the following:
A. Adhere to one or more of the provisions established in this Request for Proposal.
B. Demonstrate competence, experience, and the ability to provide the services
described in this Request for Proposal.
C. Submit a response on or before the deadline and complete all required forms.
D. To fulfill a request for an oral presentation.
E. To respond to a written request for additional information.
Discussions and/or interviews may be conducted with responsible firms that have submitted
proposals in order to clarify certain elements. All proposals shall be afforded fair and equal
treatment with respect to any opportunity for clarification. In conducting discussion, there
shall be no disclosure of information derived from proposals submitte d by competing firms.
The selection shall be done by the City’s review committee and will be recommended to the
City Council for final approval.
If the City is unable to reach any sort of agreement with the selected firm, the City will
discontinue negotiations with the selected firm and begin negotiations with the firm ranked
second and so on until agreement is reached.
The firm to be recommended to the City Council will be the one whose proposal is
determined to be the most advantageous to the City in co nsideration of price and all other
evaluation factors which are set forth in this Request for Proposal No other factors or criteria
not listed in this RFP shall be used in the evaluation.
9.0 PROPOSED SCHEDULE
The tentative schedule for this RFP and project process is as follows:
1. RFP issued .................................................... September 29, 2022
2. Last Day to submit questions ......................... October 06, 2022
3. Final Addendum Issued ................................. October 11, 2022
4. RFP Submission Due Date ............................ October 18, 2022
5. Economic Development Committee ............... October 26, 2022
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6. City Council Award of Contract ...................... November 14, 2022
7. Contract Effective ........................................... TBD
10.0 QUESTIONS REGARDING RFP
All questions related to this RFP should be submitted in writing to John Gonzalez,
Purchasing Specialist at johngonzalez@cityofevanston.org with a copy to Paul Zalmezak at
pzalmezak@cityofevanston.org.
11.0 GENERAL TERMS AND CONDITIONS
A. Confidentiality
In connection with this Agreement, City may provide Consultant with information to enable
Consultant to render the Services hereunder, or Consultant may develop confidential
information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees
to treat, as secret and confidential all such infor mation whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any reports,
recommendations and /or conclusions which Consultant may make for City to any person,
firm or corporation or use the same in any manner whatsoever without first obtaining City’s
written approval, and (iii) not to disclose to City any information obtained by Consultant on a
confidential basis from any third party unless Consultant shall have first received written
permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the
possession of others whom the City has contracted with to perform a governmental function
are covered by the Act and subject to disclosure within limited statutory timeframes (five (5)
working days with a possible five (5) working day extension). Upon notification from the City
that it has received a Freedom of Information Act request that calls for records within the
Consultant’s control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a r equest and
whether or not any exemption to the disclosure of such records or part thereof is applicable.
The Purchasing Specialist will endeavor to advise the firm of any request for the disclosure
of the material so marked with “TRADE SECRET”, “CONFIDEN TIAL”, or “PROPRIETARY”,
and give the firm or other submitting party the opportunity to seek a court order to protect
such materials from disclosure. If the requested material was submitted by a party other
than the firm, then the firm shall be solely responsible for notifying the submitting party of
the request. The City’s sole responsibility is to notify the firm of the request for disclosure,
and the City shall not be liable for any damages resulting out of such disclosure, whether
such disclosure is deemed required by law, by an order of court or administrative agency, or
occurs through inadvertence, mistake, negligence on the part of the City or its officers, or
employees.
B. Withdrawal of Proposal
Proposals may be withdrawn prior to the submittal deadline. Withdrawal may be attained by
written request; however, no offer can be withdrawn within the ninety (90) day period which
occurs after the time is set for closing. Proposers who withdraw their proposals prior to the
designated date and time may still submit another proposal if done in accordance with the
proper time frame.
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C. Exceptions to Specifications
Exceptions to these specifications shall be listed and explained on a separate page titled
“Exceptions to Specifications”, which shall be prepared by the Proposer. This page shall
then be attached to these documents and submitted at the same time as the proposal. Each
exception must refer to the page number and paragraph to which it is relevant. The nature
and reasoning of each exception shall be explained in its entirety. Any exceptions to these
specifications may be cause for rejection of the proposal.
D. Hold Harmless
The contractor agrees to hold harmless the City of Evanston and all of its agents, servants,
and employees against any and all lawsuits, claims, demands, liabilities, losses, and/or
expenses; including court costs and attorneys’ fees on account of injury to any person, or
any death resulting from such injury, or any damage to property which may have arisen from
work specifically related to the contract and/or project.
E. Addenda
Any and all changes to these documents are valid only if they are included via written
addendum to all respondents. Each respondent should acknowledge receipt of any
addenda by indicating same in their proposal submi ssion. Each respondent acknowledging
receipt of any addenda is responsible for the contents of the addenda and any changes to
the proposal therein. Failure to acknowledge any addenda may cause the proposal to be
rejected. Addenda information is available over the internet at City of Evanston Notices &
Documents or www.demandstar.com, or by contacting the Purchasing Office, 847-866-
2935.
F. Term
The contract is for 90 to 120 days. The City may terminate a contract for either cause or
convenience.
G. Non-Appropriation of Funds
The City of Evanston reserves the right to terminate in whole or in part of the contract in the
event that insufficient funds to complete the contract are appropriated by Evanston City
Council.
H. Property of the City
All discoveries and documents produced as a result of any service or project undertaken on
behalf of the City of Evanston shall become the property of the City.
I. Payment Terms
The consultant shall submit invoices detailing the services provided, project, professional
staff, and hours. Payment shall be made in accordance with the Local Government Prompt
Payment Act. Please note that failure to provide a detailed invoice could result in delay of
payment and include termination of any agreement.
J. Disclosures and Potential Conflicts of Interest
The City of Evanston’s Code of Ethics prohibits public officials or employees from
performing or participating in an official act or action with regard to a transaction in which he
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has or knows he will thereafter acquire an interest for profit, without full public disclosure of
such interest. This disclosure requirement extends to the spouse, children and
grandchildren, and their spouses, parents and the parents of a spouse, and brothers and
sisters and their spouses.
To ensure full and fair consideration of all proposals, the City of Evanston requires all
Proposers including owners or employees to investigate whether a potential or actual
conflict of interest exists between the Proposer and the City of Evanston, its officials, and/or
employees. If the Proposer discovers a potential or actual conflict of interest, the Proposer
must disclose the conflict of interest in its proposal, identifying the name of the City of
Evanston official or employee with whom the conflict may exist, the nature of the conflict of
interest, and any other relevant information. The existence of a potential or actual conflict of
interest does NOT, on its own, disqualify the disclosing Proposer from
consideration. Information provided by Proposers in this regard will allow the City of
Evanston to take appropriate measures to ensure the fairness of the proposal process.
The City requires all Proposers to submit a certification, enclosed with this RFP, that the
Proposer has conducted the appropriate investigation and disclosed all potential or actual
conflicts of interest.
K. Protests
Any actual or prospective Proposer, who is aggrieved in connection with the solicitation or
award of a contract, may protest to the Purchasing Office. The protest shall be submitted in
writing within ten (10) calendar days after such aggrieved person knows or should have
known of the facts giving rise thereto.
The Proposer shall submit any protests or claims regarding this solicitation to the
Purchasing Office.
A pre-bid protest must be filed five (5) days before the bid opening or proposal
submittal.
A pre-award protest must be filed no later than ten (10) days after the bid opening
date or proposal deadline.
A post-award protest must be filed no later than ten (10) days after the award of the
Contract.
All claims by a Proposer against the City relating to a contract shall be submitted in writing
to the Purchasing Specialist. The City will only consider protests that are properly and timely
submitted.
All protests or claims must set forth the name and address of the protester, the contract
number, the grounds for the protest or claim, and the course of action that the protesting
party desires the Purchasing Specialist to take. Statements shall be sworn and submitted
under penalty of perjury.
L. Authority To Resolve Protests And Contract Claims
Protests: The Purchasing Specialist shall have the authority to consider and resolve a
protest of an aggrieved Proposer, actual or prospective, concerning the solicitation or award
of a contract. The City shall issue a written decision and that decision is fina l.
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Contract Claims: The Purchasing Specialist, after consulting with Corporation Counsel, shall
have the authority to resolve contract claims, subject to the approval of the City Manager or
City Council, as applicable, regarding any settlement that will result in a change order or
contract modification.
Each Proposer, by submitting a response to this RFP, expressly recognizes the limitations
on its rights to protest provided in this Section and expressly waives all other rights and
remedies and agrees that the decision on the protest is final and conclusive. If a Proposer
disregards, disputes or does not follow the exclusive protest remedies provided in this
Section, it shall indemnify and hold the City and its officers, employees, agents and
consultants harmless from and against all liabilities, fees and costs, including legal and
consultant fees and costs, and damages incurred or suffered as a result of such Proposer’s
actions. Each Proposer, by submitting a response to this RFP, shall be deemed to have
irrevocably and unconditionally agreed to this indemnity obligation.
M. Litigation
For purposes of this Section, the following terms are defined as follows:
“issue” means any prior or pending litigation or investigation, either civil or criminal, or any
governmental agency action or proceeding (the “issue”), which may affect the performance
of the services to be rendered herein. For purposes of this Section, an “issue” shall also
include any criminal, civil, or administrative penalty or finding imposed again st any covered
individual. An issue occurring within seven (7) years of the date preceding the date of the
Proposer’s response shall be disclosed by the Proposer.
“covered individual'' means any principal, president, managing partner, or vice -president,
affiliated in anyway with the Firm, and the Firm’s employees or sub-contractors.
All proposers shall identify and describe with particularity any issue. The City, and not
Proposer, has the sole discretion to determine whether an issue may affect the perf ormance
of the services. Failure of any Proposer to comply with this mandatory obligation shall, at
the City’s sole discretion, result in the Proposer’s response being deemed non -responsive
and not responsible. Failure of any Proposer to comply with the obligation specified herein
may result in the voiding any subsequent contract award to Proposer if the City discovers
upon the exercise of its customary due diligence that Proposer failed to comply with the
mandatory obligation in this Section. The City reserves all rights to take any other actions in
the case of a Proposer’s non-compliance with this Section.
N. Sub-contractors
If any firm submitting a proposal intends on sub -contracting out all or any portion of the
engagement, that fact, and the name of the proposed sub-contracting firm(s) must be clearly
disclosed in the proposal. Following the award of the contract, no additional sub -contracting
will be allowed without the prior written consent of the City of Evanston.
O. Contact with City Personnel
All Proposers are prohibited from making any contact with the City Manager, City Council, or
any other official or employee of the City with regard to the Project, other than in the manner
and to the person(s) designated herein. The Purchasing Specialist reserves the right to
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disqualify any Proposer found to have contacted City Personnel in any manner with regard
to the Project. Additionally, if it is determined that the contact with City Personnel was in
violation of any provision of 720 ILCS 5/33EE, the matter may be referred to the Cook
County State’s Attorney for review and prosecution.
P. Costs Incurred
The City of Evanston assumes no responsibility or liability for costs incurred by the Proposer
prior to the execution of a contract. This includes costs in curred by the Proposer as a result
of preparing a response to this RFP.
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PRICE/COSTS FORM
TASK COST
Logo Design & Brand Application $
Website Development and Support $
Plaque Design $
Media Toolkit (style guide and graphic standards) $
Delivery of final logo in all files and formats $
Total $
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Exhibit A
DISCLOSURE OF OWNERSHIP INTERESTS
The City of Evanston Code Section 1 -18-1 et seq. requires all persons (APPLICANT)
seeking to do business with the City to provide the following information with their proposal.
Every question must be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME: ______________________________________
APPLICANT ADDRESS: ______________________________________
TELEPHONE NUMBER: ______________________________________
FAX NUMBER: ______________________________________
APPLICANT is (Check One)
( ) Corporation
( ) Partnership
( ) Sole Owner
( ) Association
Other ( ) ________________________________________________________
Please answer the following questions on a separate attached sheet if necessary.
SECTION I CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
1b. (Answer only if corporation has 33 or more shareholders.)
Names and addresses of all those shareholders owning shares equal to or in excess of 3%
of the proportionate ownership interest and the percentage of shareholder interest. (Note:
Corporations which submit S.E.C. form 10K may substitute that statement for the material
required herein.)
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
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1c. (Answer only if corporation has fewer than 33 shareholders.)
Names and addresses of all shareholders and percentage of interest of each herein. (Note:
Corporations which submit S.E.C. form 10K may substitute that statement for the material
requested herein.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 2 PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests
therein, whether limited or general, is equal to or in excess of 3%.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
2b. Associations: The name and address of all officers, directors, and other members
with 3% or greater interest.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 3 - TRUSTS
3a. Trust number and institution.
______________________________________________________________________
3b. Name and address of trustee or estate administrator.
______________________________________________________________________
______________________________________________________________________
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total
entity.
______________________________________________________________________
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______________________________________________________________________
SECTION 4 ALL APPLICANTS - ADDITIONAL DISCLOSURE
4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an
agent or nominee, and give the name and address of principal.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties holding
more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c),
2(a), and 2(b).
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by
another party, give name and address of party with constructive control. ("Constructive
control" refers to control established through voting trusts, proxies, or special terms of
venture of partnership agreements.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
I have not withheld disclosure of any interest known to me. Information provided is accurate
and current.
______________________ ______________________________________
Date Signature of Person Preparing Statement
______________________________________
Title
ATTEST: ____________________________
Notary Public
(Notary Seal)
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Commission Expires: _____________________
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EXHIBIT B
ADDITIONAL INFORMATION SHEET
Proposal Name: _______________________________________________
Proposal Number #: _________________________________________________
Company Name: __________________________________________________
Contact Name: ___________________________________________________
Address: ________________________________________________________
City,State, Zip: ____________________________________________________
Telephone/FAX: #_________________________________________________
E-mail: __________________________________________________________
Comments: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
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Exhibit C
CONFLICT OF INTEREST FORM
___________________________________________________, hereby certifies that it has
conducted an investigation into whether an actual or potential conflict of interest exists
between the bidder, its owners and employees and any official or employee of th e City of
Evanston.
Proposer further certifies that it has disclosed any such actual or potential conflict of interest
and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of
interest, the City of Evanston may disqualify the bid/proposal.
______________________________________________________________________
(Name of Bidder/Proposer if the Bidder/Proposer is an Individual)
(Name of Partner if the Bidder/Proposer is a Partnership)
(Name of Officer if the Bidder/Proposer is a Corporation)
The above statements must be subscribed and sworn to before a notary public. Subscribed
and Sworn to this _____ day of ______________, 20
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid / proposal.
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Exhibit D
ACKNOWLEDGEMENT OF UNDERSTANDING
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of
this solicitation and attached service agreements, and agree to furnish at the prices
shown any or all of the items above, subject to all instructions, conditions, specifications
and attachments hereto. Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation. By signing this document, the Proposer hereby certifies that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 ILCS S/33E-3, 33E-4).
Authorized
Signature:
Company
Name:
Typed/Printed
Name:
Date:
Title: Telephone
Number:
Email: Fax
Number:
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Exhibit E
ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION
______________________________________, being first duly sworn,
deposes and says that he is ________________________________________
(Partner, Officer, Owner, Etc.)
of ________________________________
(Proposer)
The party making the foregoing proposal or bid, that such bid is genuine and not collusive,
or sham; that said bidder has not colluded, conspired, connived or agreed, directly or
indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has
not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person; to fix the bid price element of said bid, or of
that of any other bidder, or to secure any advantage against any other bidder o r any person
interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a
conviction for the violation of State laws prohibiting bid-rigging or bid-rotating.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this ________ day of _____________________, 20
__________________________________________
Notary Public
Commission Expires: ________________________
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid.
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EXHIBIT F
CITY OF EVANSTON M/W/EBE POLICY
A City of Evanston goal is to provide contracting and sub-contracting opportunities to
Minority Business Enterprises, Women Business Enterprises, and Evanston Business
Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. To assist such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
Firms bidding on projects with the City must work to meet the 25% goal or request a waiver
from participation. It is advised that bidders place advertisements requesting sub-
contractors and that they email or contact individual firms that would be appropriate to
partner in response to the project. For samples of possible advertisements, see the City of
Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business-
diversity/ (Sample Advertisement ). If you request a paper copy of the additional
documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road
Suite 4200, Evanston, IL 60201.
If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or
modification of the goal on the attached forms. Bidder must include:
1. A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior to
the bid opening.
2. Documentation of each of the assist agencies that were contacted, the date and
individual who was contacted, and the result of the conversation (see form)
3. A letter attesting to instances where the bidder has not received inquiries/proposals
from qualified M/W/EBEs
4. Names of owners, addresses, telephone numbers, date and time and method of
contact of qualified M/W/EBE who submitted a proposal but was not found acceptable.
5. Names of owners, addresses, telephone numbers, date and time of contact of at
least 15 qualified M/W/EBEs the bidder solicited for proposals fo r work directly related to the
Bid prior to the bid opening (copies must be attached).
If a bidder is selected with a Sub-contractor listed to meet the M/W/EBE goal, a “monthly
utilization report” will be due to the City prior to each payment being issued to the
Contractor. This report will include documentation of the name of the firm hired, the type of
work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule
proposed in this document, the City reserves the right to cancel the contract. Examples of
this monthly form can be found on the City’s website:
http://www.cityofevanston.org/business/business-diversity/ (MWEBE Monthly Utilization
Report).
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EXHIBIT G
M/W/EBE PARTICIPATION COMPLIANCE FORM
I do hereby certify that
_________________________________________________ (Name of firm) intends to
participate as a Subcontractor or General Contractor on the project referenced above.
This firm is a (check only one):
______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and
controlled by a minority, certified by a certifying agency within Illinois.
______ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and
controlled by a woman, certified by a certifying agency within Illinois.
______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum
of one year and which performs a “commercially useful function”.
Total proposed price of response $_____________________
Amount to be performed by a M/W/EBE $_____________________
Percentage of work to be performed by a M/W/EBE _____________________%
Information on the M/W/EBE Utilized:
Name __________________________________________________________
Address ____________________________________________________
Phone Number
Signature of firm attesting to participation ____________________________
Title and Date ____________________________________________________
Type of work to be performed _______________________________________
Please attach:
1. Proper certification documentation if applying as a M/WBE and check the appropriate
box below. This M/WBE will be applying with documentation from:
❑ Cook County ❒ State Certification
❒ Federal Certification ❒ Women’s Business Enterprise National Council ❒ City of
Chicago ❒ Chicago Minority Supplier Development Council
2. Attach business license if applying as an EBE
Page 27 of 123
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EXHIBIT G
M/W/EBE UTILIZATION SUMMARY REPORT
The following Schedule accurately reflects the value of each MBE/WBE/EBE sub -
agreement, the amounts of money paid to each to date, and this Pay Request. The total
proposed price of response submitted is _____________________.
MBE/WBE/EBE
FIRM NAME
FIRM
TYPE
(MBE/WB
E/EBE)
SERVICES
PERFORMED
AMOUNT OF
SUB-
CONTRACT
PERCENT
OF TOTAL
CONTRACT
AMOUNT
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL
$
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Exhibit H
M/W/EBE PARTICIPATION WAIVER REQUEST
I am ___ of _____, and I have
authority to
(Title) (Name of Firm)
execute this certification on behalf of the firm. I ___________ do
(Name)
hereby certify that this firm seeks to waive all or part of this M/W/EBE participation goal
for the following reason(s):
(CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE
ATTACHED.)
______ 1. No M/W/EBEs responded to our invitation to bid.
______ 2. An insufficient number of firms responded to our invitation to bid.
For #1 & 2, please provide a narrative describing the outreach efforts from your firm
and proof of contacting at least 15 qualified M/W/EBEs prior to the bid opening.
Also, please attach the accompanying form with notes regarding contacting the
Assist Agencies.
______ 3. No sub-contracting opportunities exist.
Please provide a written explanation of why sub-contracting is not feasible.
______ 4. M/W/EBE participation is impracticable.
Please provide a written explanation of why M/W/EBE participation is impracticable.
Therefore, we request to waive _____of the 25% utilization goal for a revised goal of
_____%.
Signature: Date:
(Signature)
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EXHIBIT I
M/W/EBE Assistance Organizations (“Assist Agencies”) Form
AGENCY DATE
CONTACTED
CONTACT
PERSON
RESULT OF
CONVERSATION
Association of Asian Construction
Enterprises (AACE)
5500 Touhy Ave., Unit K
Skokie, IL. 60077
Phone: 847-525-9693
Perry Nakachii, President
Black Contractors United (BCU)
400 W. 76th Street
Chicago, IL 60620
Phone: 773-483-4000;
Fax: 773-483-4150
Email: bcunewera@ameritech.net
Chicago Minority Business
Development Council
105 West Adams Street
Chicago, Illinois 60603
Phone: 312-755-8880;
Fax: 312-755-8890
Email: info@chicagomsdc.org
Shelia Hill, President
Evanston Minority Business
Consortium, Inc.
P.O. Box 5683
Evanston, Illinois 60204
Phone: 847-492-0177
Email: embcinc@aol.com
Federation of Women Contractors
5650 S. Archer Avenue
Chicago, Illinois 60638
Phone: 312-360-1122;
Fax: 312-360-0239
Email: FWCChicago@aol.com
Contact Person: Beth Doria
Maureen Jung, President
Hispanic American Construction
Industry (HACIA)
901 W. Jackson, Suite 205
Chicago, IL 60607
Phone: 312-666-5910;
Fax: 312-666-5692
Email: info@haciaworks.org
Women’s Business Development Ctr.
8 S. Michigan Ave, Suite 400
Chicago, Illinois 60603
Phone: 312-853-3477 X220;
Fax: 312-853-0145
Email: wbdc@wbdc.org
Carol Dougal, Director
PLEASE NOTE: Use of M/W/EBE Assistance Organizations (“Assist Agencies”) Form
and agencies are for use as a resource only. The agencies and or vendors listed are
not referrals or recommendations by the City of Evanston.
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Exhibit J
Professional Services Agreement Acknowledgement Page
The City has attached its standard professional services agreement as an exhibit to this
RFP. Identify all exceptions to the agreement that would prevent your firm from executing it .
The City shall not consider or negotiate regarding exceptions submitted at any time
after the submission of the Proposer’s response. Please check one of the following
statements:
____I have read the professional services agreement and plan on executing the agreement
without any exceptions.
____ My firm cannot execute the City’s standard professional service agreement unless the
exceptions noted below or in the attached sample professional services agreement are
made.
***Please be aware that submitting exceptions to the contract may impact the
likelihood of your firm being selected to perform this work.
List exceptions in the area below:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
________________________________________
Authorized
Signature:
Company
Name:
Typed/Printed
Name and Title:
Date
Page 31 of 123
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Exhibit J
Consultant Certification and Verification Addendum
I certify in accordance with the Professional Services Agreement, the agents, employees
and subcontractors of [CONSULTANT FIRM] are in compliance and will comply with City
work rules and policies applicable to City employees while they are on City property,
including the City’s Workplace Harassment Policy; COVID -19 Vaccination Policy; and
Sexual Harassment Policy. I further certify that the agents, employees and subcontractors
of [CONSULTANT FIRM] are in compliance with OSHA emergency temporary standard to
protect workers from coronavirus.
CONSULTANT:
By ________________________
Its: ________________________
FEIN Number: _______________
Date: _______________________
Page 32 of 123
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Exhibit J
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional services for
City of Evanston Legacy Business Program Website and Logo Design (“the Project”)
RFP Number: 22-59
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of
________________, 20___, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to
as the “City”), and [Insert Professional Service Provider’s name here], with offices located at
[Insert address here], (hereinafter referred to as the “Consultant”). Compensation for all
basic Services (“the Services”) provided by the Consultant pursuant to the terms of this
Agreement shall not exceed $[Insert fee here].
I. COMMENCEMENT DATE
Consultant shall commence the Services on ____________ or no later than
three (3) DAYS AFTER City executes and delivers this Agreement to
Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to in
writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A –
Project Milestones and Deliverables. Any expenses in addition to those set
forth here must be specifically approved by the City in writing in advance.
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IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A, the City’s Request for Proposal No. # 22-59 (Exhibit B)
and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any,
other documented discussions and agreements regarding scope of work and cost
(Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and workmanlike
manner. All Services performed and documentation (regardless of format) provided by
Consultant shall be in accordance with the standards of reasonable care and skill of the
profession, free from errors or omissions, ambiguities, coordination problems, and other
defects. Consultant shall take into account any and all applicable plans and/or
specifications furnished by City, or by others at City’s direction or request, to Consultant
during the term of this Agreement. All materials, buildings, structures, or equipment
designed or selected by Consultant shall be workable and fit for the intended use thereof,
and will comply with all applicable governmental requirements. Consultant shall require its
employees to observe the working hours, rules, security regulations and holiday schedules
of City while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of other
tenants and occupants in the City which may be affected by the work relative to this
Agreement. Consultant shall take all necessary precautions to assure the safety of its
employees who are engaged in the performance of the Services, all equipment and supplies
used in connection therewith, and all property of City or other parties that may be affected in
connection therewith. If requested by City, Consultant shall promptly replace any employee
or agent performing the Services if, in the opinion of the City, the p erformance of the
employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally accepted
professional standards for all work performed pursuant to this Agreement. Nothing in this
Agreement accords any third-party beneficiary rights whatsoever to any non-party to this
Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees
that should Consultant or its sub-consultants provide false information, or fail to be or
remain in compliance with this Agreement; the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees to be
bound thereby, including all performance guarantees as respects Consultant’s work and all
indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to sub-contracting with any
entity or person to perform any of the work required under this Agreement. If the Consultant
sub-contracts any of the services to be performed under this Agreement, the sub-consultant
agreement shall provide that the services to be performed under any such agreement shall
not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or
person without the City’s prior written consent. The Consultant shall be responsible for the
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accuracy and quality of any sub-consultant’s work.
All sub-consultant agreements shall include verbatim or by reference the provisions in this
Agreement binding upon Consultant as to all Services provided by this Agreement, such
that it is binding upon each and every sub-consultant that does work or provides Services
under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other municipalities
and local government officials, public utility companies, and others, as may be directed by
the City. This shall include attendance at meetings, discussions and hearings as requested
by the City. This cooperation shall extend to any investigation, hearings or meet ings
convened or instituted by the City, any of its departments, and/or OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and performing
its Work to avoid conflict, delay in or interference with the work of others, if any, at the
Project.
Except as otherwise provided herein, the nature and scope of Services specified in this
Agreement may only be modified by a writing approved by both parties. This Agreement
may be modified or amended from time to time provided, however, that no such amendment
or modification shall be effective unless reduced to writing and duly authorized and signed
by the authorized representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants that: (1)
Consultant possesses and will keep in force all required licenses to perform the Services;
(2) the employees of Consultant performing the Services are fully qualified, licensed as
required, and skilled to perform the Services.
C. Breach/Default. Any one of the following events shall be deemed an event of
default hereunder by Consultant, subject to Consultant’s right to cure:
1. Failure to perform the Services as defined in Paragraph A above and contained
within Exhibit A;
2. Failure to comply with any other of the General Provisions contained within this
contract.
Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its
own expense, including completion of Services or the replacement or termination of any
agent, employee, or sub-contractor as a result of any violation of the General Provisions
contained herein.
D. Remedy. City does not waive any right to exercise any option to cure any breach
or default on the part of contractor, including but not limited to injunctive relief, an action in
law or equity or termination of this Agreement as outlined in Paragraph E of this section.
E. Termination. City may, at any time, with or without cause, terminate this Agreement
upon seven (7) days written notice to Consultant. If the City terminates this agreement, the
City will make payment to Consultant for Services performed prior to termination. Payments
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made by the City pursuant to this Agreement are subject to sufficient appropriations made
by the City of Evanston City Council. In the event of termination resulting from non-
appropriation or insufficient appropriation by the City Council, the City’s obligations
hereunder shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the City, the
City shall have the right terminate this Agreement without prior written notice. Within thirty
(30) days of termination of this Agreement, the Con sultant shall turn over to the City any
documents, drafts, and materials, including but not limited to, outstanding work product,
data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView,
Word, Excel spreadsheets, technical specifications and calculations, and any ot her such
items specifically identified by the City related to the Services herein.
F. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold
Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant
is not authorized to, and shall not, make or undertake any agreement, understanding,
waiver or representation on behalf of City. Consultant shall at its own expense c omply with
all applicable workers compensation, unemployment insurance, employer’s liability, tax
withholding, minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its employees to observe
the working hours, rules, security regulations and holiday schedules of City, including but
not limited to all policies and work rules applicable to City employees while on City property
such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and
Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970
(OSHA), and as the same may be amended from time to time, applicable state and
municipal safety and health laws and all regulations pursuant thereto. Consultant shall
certify that its agents, employees and subcontractors are in compliance with City work rules
applicable to City employees while on City property. Failure to certify or violation of work
rules is subject to the Default provisions of Paragraph C.
G. Conflict of Interest. Consultant represents and warrants that no prior or present
services provided by Consultant to third parties conflict with the interests of City in respect to
the Services being provided hereunder except as shall have been expressly disclosed in
writing by Consultant to City and consented to in writing to City.
H. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other
documents or materials required to be furnished by Consultant hereunder, including drafts
and reproduction copies thereof, shall be and remain the exclusive property of City, and City
shall have the unlimited right to publish and use all or any part of the same without payment
of any additional royalty, charge, or other compensation to Consultant. Upon the
termination of this Agreement, or upon request of City, during any stage of the Services,
Consultant shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this Agreement,
use or reuse all or any part of such reports and other documents, including working pages,
without the prior written approval of City, provided, however, that Consultant may retain
copies of the same for Consultant’s own general reference.
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I. Payment. Invoices for payment shall be submitted by Consultant to City at the
address set forth above, together with reasonable supporting documentation, City may
require such additional supporting documentation as City reasonably deems necessary or
desirable. Payment shall be made in accordance with the Illinois Local Government Prompt
Payment Act, after City’s receipt of an invoice and all such supporting documentation.
J. Right to Audit. Consultant shall for a period of three years following performance of
the Services, keep and make available for the inspection, examination and audit by City or
City’s authorized employees, agents or representatives, at all reasonable time, all records
respecting the services and expenses incurred by Consultant, including without limitation, all
book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness of any and
all expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with interest
at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for
and in connection with the audit respecting such invoice.
K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its
officers, elected and appointed officials, agents, and employees from any and all liability,
losses, or damages as a result of claims, demands, suits, actions, or proceedings of any
kind or nature, including but not limited to costs, and fees, including attorney’s fees,
judgments or settlements, resulting from or arising out of any negligent or willful act or
omission on the part of the Consultant or Consultant’s sub -contractors, employees, agents
or sub-contractors during the performance of this Agreement. Such indemnification shall not
be limited by reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or
employees, from defending through the selection and use of their own agents, attorneys,
and experts, any claims, actions or suits brought against them. The Consultant shall be
liable for the costs, fees, and expenses incurred in the defense of any such claims, actions,
or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to
the City and employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1 -101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all
such Losses and must pay all costs and expenses incidental to them, but the City has the
right, at its option, to participate, at its own cost, in the defense of any suit, without relieving
Consultant of any of its obligations under this Agreement. Any settlement of any claim or
suit related to this Agreement by Consultant must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of
the City.
To the extent permissible by law, Consultant waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any Losses, including
any claim by any employee of Consultant that may be subject to the Illinois Workers
Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision,
including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991).
The City, however, does not waive any limitations it may have on its liability under the Illinois
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Workers Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission,
neglect, or misconduct in the performance of its Work o r its sub-consultants’ work.
Acceptance of the work by the City will not relieve the Consultant of the responsibility for
subsequent correction of any such error, omissions and/or negligent acts or of its liability for
loss or damage resulting therefrom. All provisions of this Section shall survive completion,
expiration, or termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such companies
as are reasonably acceptable to City all necessary liability insurance (which shall include as
a minimum the requirements set forth below) during the term of this Agreement, for
damages caused or contributed to by Consultant, and insuring Consultant against claims
which may arise out of or result from Consultant’s performance or failure to perform the
Services hereunder: (1) worker’s compensation in statutory limits and employer’s liabi lity
insurance in the amount of at least $500,000, (2) comprehensive general liability coverage,
and designating City as additional insured for not less than $3,000,000 combined single limit
for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile
liability insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance respecting any
insurable professional services hereunder in the amount of at least $1,000,000. Consultant
shall give to the City certificates of insurance for all Services done pursuant to this
Agreement before Consultant performs any Services, and, if requested by City, certified
copies of the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional Insured
Endorsement to said policy (ies) which name the City as an Additional Insured for all of
Consultant’s Services and work under this Agreement. Any limitations or modification on
the certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s certificate of
insurance shall contain a provision that the coverage afforded under the policy(s) will not be
canceled or reduced without thirty (30) days prior written notice (hand delivered or
registered mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and it s sub-
contractors from the requirements set forth herein. Consultant expressly agrees to waive its
rights, benefits and entitlements under the “Other Insurance” clause of its commercial
general liability insurance policy as respects the City. In the event Consultant fails to
purchase or procure insurance as required above, the parties e xpressly agree that
Consultant shall be in default under this Agreement, and that the City may recover all
losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law
or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all requirements of this
Section, that the City may void this Agreement.
M. Confidentiality. In connection with this Agreement, City may provide Consultant
with information to enable Consultant to render the Service s hereunder, or Consultant may
develop confidential information for City. Consultant agrees (i) to treat, and to obligate
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Consultant’s employees to treat, as secret and confidential all such information whether or
not identified by City as confidential, (ii) not to disclose any such information or make
available any reports, recommendations and /or conclusions which Consultant may make
for City to any person, firm or corporation or use the same in any manner whatsoever
without first obtaining City’s written approval, and (iii) not to disclose to City any information
obtained by Consultant on a confidential basis from any third party unless Consultant shall
have first received written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the
possession of others whom the City has contracted with to perform a governmental function
are covered by the Act and subject to disclosure within limited statutory timeframes (five (5)
working days with a possible five (5) working day extension). Upon notification from the City
that it has received a Freedom of Information Act request that calls for records within the
Consultant’s control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request and
whether or not any exemption to the disclosure of such records or part thereof is applicable.
Vendor shall indemnify and defend the City from and against all claims arising from the
City’s exceptions to disclosing certain records which Vendor may designate as proprietary
or confidential. Compliance by the City with an opinion or a directive from the Illinois Public
Access Counselor or the Attorney General under FOIA, or with a decision or order of Court
with jurisdiction over the City, shall not be a violation of this Section.
N. Use of City’s Name or Picture of Property. Consultant shall not in the course of
performance of this Agreement or thereafter use or permit the use of City’s name nor the
name of any affiliate of City, nor any picture of or reference to its Services in any
advertising, promotional or other materials prepared by or on behalf of Consultant, nor
disclose or transmit the same to any other party.
O. No Assignments or Sub-contracts. Consultant shall not assign or sub-contract all
or any part or its rights or obligations hereunder without City’s express prior written
approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null
and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or
use the services of any other architect, interior designer, engineer, consultant, special
contractor, or other third party in connection with the performance of the Services without
the prior written consent of City.
P. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state, county,
and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense,
except to the extent expressly provided to the contrary herein. Whenever the City deems it
reasonably necessary for security reasons, the City may conduct at its own expense,
criminal and driver history background checks of Consultant’s officers, employees, sub -
contractors, or agents. Consultant shall immediately reassign a ny such individual who in
the opinion of the City does not pass the background check.
Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub -
contractors, suppliers, materialmen and others claiming by, through or under Consultant,
hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’
Page 39 of 123
ED1.Page 512 of 601
37
Revised 10-20 (09-17)
or other such lien claims, or rights to place a lien upon City property or any improvements
thereon in connection with any Services performed under or in connection with thi s
Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to
execute a sworn affidavit respecting the payment and lien releases of all sub -contractors,
suppliers and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant shall protect
City from all liens for labor performed, material supplied or used by Consultant and/or any
other person in connection with the Services undertaken by consultant hereunder, and shall
not at any time suffer or permit any lien or attachment or encumbrance to be imposed by
any sub-consultant, supplier or materialmen, or other person, firm or corporation, upon City
property or any improvements thereon, by reason or any claim or demand against
Consultant or otherwise in connection with the Services.
R. Notices. Every notice or other communication to be given by either party to the other
with respect to this Agreement, shall be in writing and shall not be effec tive for any purpose
unless the same shall be served personally or by United States certified or registered mail,
postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue,
Evanston, Illinois 60201, Attention: Purchasing Divis ion and to Consultant at the address
first above set forth, or at such other address or addresses as City or Consultant may from
time to time designate by notice given as above provided.
S. Attorney’s Fees. In the event that the City commences any action, suit, or other
proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by
Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover
from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs
incurred in each and every such action, suit, or other proceeding.
T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall
in no way constitute a waiver by City of any contractual right hereund er, unless such waiver
is in writing and signed by City.
U. Severability. In the event that any provision of this Agreement should be held void,
or unenforceable, the remaining portions hereof shall remain in full force and effect.
V. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due to this
Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration
to resolve any dispute under this Agreement. The City does not waive tort immunity by
entering into this Agreement.
W. Time. Consultant agrees all time limits provided in this Agreement and any Addenda
or Exhibits hereto are of essence to this Agreement. Consultant sh all continue to perform
its obligations while any dispute concerning the Agreement is being resolved, unless
otherwise directed by the City.
X. Survival. Except as expressly provided to the contrary herein, all provisions of this
Agreement shall survive all performances hereunder including the termination of the
Consultant.
Page 40 of 123
ED1.Page 513 of 601
38
Revised 10-20 (09-17)
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the
Evanston City Code, the Illinois Human Rights Act or any other applicable law, the
Consultant may be declared non-responsible and therefore ineligible for future contracts or
sub-contracts with the City, and the contract may be cancelled or voided in whole or in part,
and such other sanctions or penalties may be imposed or remedies invoked as provided by
statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin or
ancestry, or age or physical or mental disabilities that do not impair ability to work, and
further that it will examine all job classifications to determine if minority persons or women
are underutilized and will take appropriate affirmative action to rectify any such
underutilization. Consultant shall comply with all requirements of City of Evanston Code
Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed b y it on its
behalf, it will state that all applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, sexual orientation, marital status, national origin,
ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2 105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the
following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission, and directions on how to
contact both; and
E. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
Page 41 of 123
ED1.Page 514 of 601
39
Revised 10-20 (09-17)
A. Consultant acknowledges and agrees that should Consultant or its sub-consultant
provide false information, or fails to be or remain in compliance with the Agreement, the City
may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable provisions of the
U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with
Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under
this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant,
has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class
2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years
have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid
rotating or any similar offense of any State in the U.S., nor made any admission of guilt of
such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies steel
products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as applicable,
has obtained an assumed name certificate from the appropriate authority, or has registered
to conduct business in Illinois and is in good standing with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar governmental entity in
any state in a contemporaneous agreement let under the same or similar financial terms
and circumstances for comparable supplies or services, the more favorable terms shall be
applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines , damages,
or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or understandings
between the parties, either oral or written, other than those contained in this Agreement.
This Agreement has been negotiated and entered into by each party with the opportunity to
consult with its counsel regarding the terms therein. No portion of the Agreement shall be
construed against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement
shall control over the Exhibits. In no event shall any proposal or contract form submitted by
Consultant be part of this Agreement unless agreed to in a writing signed by both parties
and attached and referred to herein as an Addendum, and in such event, only the portions
Page 42 of 123
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40
Revised 10-20 (09-17)
of such proposal or contract form consistent with this Agreement and Exhibits hereto shall
be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Luke Stowe
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _______________________
Date: _______________________ Approved as to form:
By:
Nicholas E. Cummings
Its: Corporation Counsel
Revision: April 2021
Page 43 of 123
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41
Revised 10-20 (09-17)
EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: ____________________
II. COMPLETION DATE: ________________________
III. FEES:
IV. SERVICES/SCOPE OF WORK:
As defined in RFP/Q #________ (Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: ______________
Page 44 of 123
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42
Revised 10-20 (09-17)
EXHIBIT K
PROPOSAL BOND SUBMITTAL LABEL (If Applicable)
SUBMITTAL NUMBER: ________________________________________________
SUBMITTAL NAME: ________________________________________________
_____________________________________________
SUBMITTAL DUE DATE/TIME: ____________________________________________
COMPANY NAME: _____________________________________________________
COMPANY ADDRESS: ________________________________________________
COMPANY TELEPHONE #:_______________________________________________
---------------------------------------------------------------------------------------------------------------------
Page 45 of 123
ED1.Page 518 of 601
We are pleased to announce our membership in the DemandStar network. DemandStar is an online
marketplace that connects our suppliers directly to the bids, quotes and RFPs that matter to them.
DemandStar is open and accessible to all businesses and provides instant access to our solicitations.
By registering for your complimentary DemandStar account, you will receive:
• Instant access to bids, quotes and RFPs
• Automatic notifications, right to you inbox, of bids that match the commodity codes you select
• The ability to quickly view the contractual terms and scope of work
• All the forms and documents you need in one place
• Access to more government bids in neighboring cities, counties and states
It’s EASY! Get started with these 3 easy steps!
REGISTER
Go to:
https://www.demandstar.com/registration
Registering for
DemandStar
1
2019 DemandStar® Corporation. All Rights Reserved.
206.940.0305
Page 46 of 123
ED1.Page 519 of 601
CHOOSE YOUR FREE AGENCY
Type in the name of the government
agency you’d like to add, for example
“City of Metropolis” in the Search Box
SIGN UP
Visit www.demandstar.com
CHECK OUT
Check out with your FREE AGENCY
Registration by clicking “Skip for now” on
the page where it gives you options to add
additional counties and States
2019 DemandStar® Corporation. All Rights Reserved.
206.940.0305
2
3
Page 47 of 123
ED1.Page 520 of 601
(E-bidding) Electronic Bidding Instructions Page 48 of 123ED1.Page 521 of 601
Introduction
To submit a bid electronically (e-bidding) on
DemandStar
•The project MUST be setup for e-bidding by
the government agency advertising the
opportunityPage 49 of 123ED1.Page 522 of 601
How to check if it is an e-bidding opportunity
•Not all opportunities posted on DemandStar by government
are available for e-bidding
•Those that are available for you to electronically bid will list
“e -bidding” as an available “ACTION” when you look at the
project detailsPage 50 of 123ED1.Page 523 of 601
In order to do
e-bidding
1.Click on “E-bidding” in
the actions columnPage 51 of 123ED1.Page 524 of 601
In order to do
e-bidding
2.Enter you contact
information and enter in
all required fields
Note: You MUST put a number
of the “BID AMOUNT” box.
However, that number can be
0 so as to allow for a more
detailed descriptions of your
bid through your uploaded
documents.Page 52 of 123ED1.Page 525 of 601
In order to do
e-bidding
•In the agency required
documents section –check
the documents you intend
on uploading and fulfilling.
By checking these boxes this
is ONLY an
acknowledgement of how
you will fulfill the
requirement. You still have
to upload the documents. Page 53 of 123ED1.Page 526 of 601
In order to do e-
bidding
Upload your response
documents in an accepted file
format
Make sure that you have
covered and uploaded all the
required documentsPage 54 of 123ED1.Page 527 of 601
In order to do e-
bidding
Once you decide you’ve
uploaded all your documents
that you would like to submit,
make sure you click the NEXT
button at the bottom of the
screenPage 55 of 123ED1.Page 528 of 601
Completing your
e-bid submittal
•Please VERIFY that you have
attached ALL the required
documents
•Click on the Submit Response
button to complete your e-bid
Copyright 2019, DemandStar Corporation. (206)940-0305Page 56 of 123ED1.Page 529 of 601
Confirmation of
Response
•When you complete you will
receive a confirmation
•This is a confirmation that
what you uploaded will be
visible to the agency when
the bid closes, this is not a
confirmation that all your
documents were fill out or
submitted correctlyPage 57 of 123ED1.Page 530 of 601
Post
Submission
Edits
If you feel like you missed something or need to make a change
you can go back to your submittal response and edit your e-bid.
By clicking on “DETAILS” then “EDIT” the section you wish
Copyright 2019, DemandStar Corporation. (206)940-0305Page 58 of 123ED1.Page 531 of 601
DemandStar E-Bidding: Frequently Asked Questions
Do suppliers need to be registered with DemandStar to participate in e-bidding?
Yes. But if they don’t already have an account with DemandStar, they can sign up and
either
o Be a subscriber for only your agency, at no charge, and be able to download
documents at no charge and then receive notifications that match their commodity
codes
o Be a “basic supplier” for free - who researches on our platform and then pays $5 to
download all documents, thus becoming a plan holder
o Be a paid subscriber for a county, state, national and receive notifications from all
included agencies
Can suppliers respond with document uploads or do they simply fill in forms?
Yes, they may respond with document uploads that are available to you via the
DemandStar platform.
What type of E-Bidding Documents can be uploaded?
Acceptable file formats for sending back documents that the city will accept:
Is there a maximum file size that I can upload?
Vendors can simply upload a single file or multiple documents as long as it doesn’t
exceed 100 MBs (single or multiple files)
After a bid opening, what document(s) are made public by DemandStar?
None. Only the agency can see the vendor responses so you are the only ones who will
determine what you want to download and make public.
Who do I call if I have questions or problems with the DemandStar?
The City strongly encourages each respondent to setup their account and to explore
the eBidding module at least a couple of days before the bid due date.
If you have questions or issues creating your account, accessing the eBidding
module or submitting your bid prior to the bid due date, please contact DemandStar
at 866.273.1863 or by email at hello@demandstar.com.
Page 59 of 123
ED1.Page 532 of 601
LEGACY BUSINESS PROGRAM WEBSITE & LOGO DESIGN RFP RESPONSE SCORING
Firm Reviewer
Qualification
and
Expertise (25)
Project
Approach,
Organization
and
Completeness
(30)
Price, Hours
and Hourly
Rate (25)
M/W/EBE
(10)
Willingness to
Execute
Evanston's
Pro. Services
Agreement
(10)Total Score
ALL TOGETHER
All Together - $58,450
Boden 23 26 18
Reeves
Sterling 22 25 20
Zalmezak 23 27 21
Gonzalez 10 5 Did not return exhibits J
Total 17.0 19.5 14.8 10.0 5.0 66.3
CLARITY PARTNERS, LLC 25
Clarity Partners, LLC -
$87,605
Boden 25 28 16 0
Reeves 0
Sterling 25 28 16 0
Zalmezak 25 30 14 0
Gonzalez 10 5 Several contract exceptions 0
Total 18.8 21.5 11.5 10.0 5.0 66.8 0
GHD 0
GHD - $29,119
Boden 22 20 20
Reeves
Sterling 20 18 18
Zalmezak 22 23 19
Gonzalez 5 0 Waiver Requested, not complete all exhibits, several contract exceptions
Total 16.0 15.1 14.3 5.0 0.0 50.4
GLANTZ
Glantz Design -
$47,300
Boden 23 26 21 *Does not include plaque design
Reeves
Sterling 23 25 20
Zalmezak 24 26 25
Gonzalez 10 8 Contract Exceptions
Total 17.5 19.3 16.5 10.0 7.5 70.8
HIRONS
Hirons - $60,405
Boden 22 25 17
Reeves
Sterling 21 23 18
Zalmezak 20 24 21
Gonzalez 8 10 7.94% MBE
Total 15.8 18.0 14.0 7.5 10.0 65.3
JOY RIOT
Joy Riot - $98,020
Boden 23 27 16
Reeves
Sterling 23 28 16
Zalmezak 25 30 13
Gonzalez 5 10 Waiver requested
Total 17.8 21.3 11.3 5.0 10.0 65.3
JOY RIOT
Locality Studio -
$18,445
Boden 0 0 Non-Responsive
Reeves
Sterling
Zalmezak 0 0 0
Gonzalez
Total 0.0 0.0 0.0 0.0
JOY RIOT
MPISoft - $11,720
Boden 18 16 20 *Does not include logo/branding
Reeves
Sterling 17 14 22Page 60 of 123ED1.Page 533 of 601
LEGACY BUSINESS PROGRAM WEBSITE & LOGO DESIGN RFP RESPONSE SCORING
Firm Reviewer
Qualification
and
Expertise (25)
Project
Approach,
Organization
and
Completeness
(30)
Price, Hours
and Hourly
Rate (25)
M/W/EBE
(10)
Willingness to
Execute
Evanston's
Pro. Services
Agreement
(10)Total ScoreMPISoft - $11,720
Zalmezak 12 15 12
Gonzalez 0 0 Did not return all required exhibits to determine score
Total 11.8 11.3 13.5 0.0 0.0 36.5
JOY RIOT
PNC Solutions -
$16,350
Boden 15 13 21
Reeves
Sterling 15 14 22 generalized response. "The city of Evanston Legacy Business Program is looking to revamp its current website "
Zalmezak 12 15 12
Gonzalez 5 10 MWEBE Waiver Requested
Total 10.5 10.5 13.8 5.0 10.0 49.8
JOY RIOT
Polymath - $64,000
Boden 20 20 18
Reeves
Sterling 23 26 20
Zalmezak 24 18 20
Gonzalez 0 0 Did not return all required exhibits to determine score
Total 16.8 16.0 14.5 0.0 0.0 47.3
JOY RIOT
Street Level Studio -
$80,120
Boden 22 22 17
Reeves
Sterling 22 20 17
Zalmezak 20 23 16
Gonzalez 8 10 Did not provide WBE certification
Total 16.0 16.3 12.5 7.5 10.0 62.3
CTK ADVISORS INC.
CTK Advisors Inc. dba
Tech Fellow - $22,100
Boden 10 10 20
Reeves
Sterling
Zalmezak 15 10 21
Gonzalez 10 10
Total 6.3 5.0 10.3 10.0 10.0 41.5
DO NOT RANK MWEBE OR
WILLINGNESS TO EXECUTE
CONTRACT
- CITY OF EVANSTON
PURCHASING STAFF MEMBER
WILL COMPLETE THIS SECTIONPage 61 of 123ED1.Page 534 of 601
1881 Oak Avenue, Suite 300, Evanston, IL 60201
www.glantz.net | 847-864-8003
October 31, 2022
City of Evanston
Legacy Business Program
Website and Logo Design
RFP #22-59
Presented for: John Gonzalez
Presented by: Keith Glantz & Rachel Gilles
Page 62 of 123
ED1.Page 535 of 601
CONFIDENTIAL
1
Dear John,
Thank you very much for the opportunity to present you with our proposal to design the
logo and design/develop the website for the City of Evanston’s Legacy Business Program.
As requested, our proposal includes the required responses, and perhaps a bit more:
§ A snapshot of Glantz Design
§ Our approach to your assignment
§ Samples of similar logo and website design and development projects we’ve
completed, as well as a client reference list
§ How we’ll tackle the assignment, including our process and costs
§ Our team that will bring this to life
We acknowledge receipt of both Addendum No. 1 and No. 2 to RFP #22 -59. We are happy
to walk you through this proposal or answer any questions you might have.
Thank you,
Keith Glantz
Glantz Design
1881 Oak Avenue
Suite 300
Evanston, IL 60201
847.864.8002
Page 63 of 123
ED1.Page 536 of 601
CONFIDENTIAL
2
B. Glantz Design:
Qualifications & Experience
Glantz Design was founded by Keith Glantz in 2008, after seeing a need in the
marketplace: to design top quality, strategically sound communications
without the overhead of a big agency. Our experience in large agencies
developed our ability to work across the communications spectrum.
Now in our fifteenth year of business, we are still driven to deliver to clients
“great work that works”; we simply do it for a fraction of the cost.
Our team is based in Evanston, Illinois, and consists of 18 strategists,
designers, developers, and writers committed to providing our clients
exactly what they need to succeed with the best design services available.
We have developed strategic design solutions for clients across a
multitude of industries, making some companies richer and keeping
our clients very happy.
Your needs are unique, so our design
solutions are custom
Our capabilities span the design spectrum from website design and
development to identity design, and everything in between. Every project is
unique. In fact, that’s one of the reasons we love what we do. We encourage
you to explore our website and complete capabilities at www.glantz.net.
Page 64 of 123
ED1.Page 537 of 601
CONFIDENTIAL
3
Logo & Web
Experience
At Glantz Design, we have designed hundreds of logos and have built over
400 custom websites (with an average of ~25-30/websites/year). We will
bring our collective decades of experience to the table, while crafting a
unique solution for the City of Evanston (City). You are investing in your
brand and website so that the Legacy Business Program (Program) will be set
up for success for many years to come. Our approach, both strategically and
in execution, is to architect a strategy and build a website that will not
quickly become obsolete or difficult for you to change.
We have pretty much perfected our logo and web design process (see the
Our Approach and Our Web Process sections for an outline of this
process). Upon securing a web project, our proposed schedule and timeline
always takes into account the size and complexity of each site we build.
Glantz Design makes it a priority to adhere to the agreed upon schedule.
Because we work with clients all over the country (and even across the
world), we rely on a project management software called Basecamp. Once we
begin, we will invite your key team members to the City project page. Here
we will house files, discussion threads, deadlines and to-do’s. And even prior
to the pandemic, we’ve hosted many meetings with Google Hangouts or
Zoom with great success. However, we’re here in Evanston, so we always
welcome in person meetings!
Finally, we employ a daily time-tracking system that allows us to provide
utilization reports in real time. We are happy to provide those reports at your
request, and make it a practice to reconcile at each major step in the process.
Page 65 of 123
ED1.Page 538 of 601
CONFIDENTIAL
4
Samples of Work
The following examples showcase our branding and website thinking for some of our Evanston
projects and offer a glimpse into our strategic creativity. Due to confidentiality agreements, we have
not included dates with these projects. Hundreds of additional examples are available upon request.
Garrett-Evangelical Theological Seminary
Garrett-Evangelical Theological Seminary is one of the nation’s preeminent graduate theological
schools located in the heart of Northwestern’s campus. Garrett came to us desiring a new logo that
would jumpstart an identity evolution for the institution. We were challenged with creating a logo
that would embody both the 166 years of tradition that is central to the history of the school, as well
as the innovative, forward thinking nature of both the students and faculty. After a synergistic
brainstorming session, the Glantz design team got to work and began creating concepts that best
epitomized the profound Garrett story. The finished product embodies tradition and innovation by
reimagining the classic Garrett “G” and updating it with dynamic elements and fresh colors, inspired
by the iconic stained glass G in the former Academic Dean’s office.
Page 66 of 123
ED1.Page 539 of 601
CONFIDENTIAL
5
Garrett-Evangelical Theological Seminary (cont.)
After creating the new logo for this historic and progressive institution, Glantz was tasked with
redesigning the website for Garrett. Through design and content choices, their new site balances the
utilitarian needs of their audiences, while telling an engaging Garrett story. Garrett’s rich history and
vibrant values are reflected throughout the entire site, and allows their faculty to shine. And devoted
alums and donors will continue to embrace the Garrett family that’s represented by a strong sense of
tradition and progression. They can now keep up with news and events and contribute to the
seminary in an impactful manner.
Page 67 of 123
ED1.Page 540 of 601
CONFIDENTIAL
6
Hagerty Consulting
We were so pleased to partner with one of the world’s best disaster and planning companies to
redesign and develop their site. They are now able to showcase their rich knowledge through
filterable case studies, as well as organize their deep capabilities into a user-friendly experience.
Page 68 of 123
ED1.Page 541 of 601
CONFIDENTIAL
7
Evanston Public Library
Architecting a new website for vastly different audiences—from teens to senior citizens—was an
orchestration in UX. Even after five years, this site is holding up well. The staff is able to easily add
events on a daily basis, maintain multiple blogs, and cleanly add/remove content regularly.
Page 69 of 123
ED1.Page 542 of 601
CONFIDENTIAL
8
120/80
120/80 has its expertise in digital marketing and data analytics. Its audience is quick and results-
driven, so the logo had to be bold and striking on a first impression. After designing an eye-catching
identity, we produced marketing collateral and flexible templates for the firm, along with a brand
new, responsive website. The imagery, colors, and fonts used immediately told its users what 120/80
is all about: digital marketing that connects the dots for remarkable results.
Page 70 of 123
ED1.Page 543 of 601
CONFIDENTIAL
9
Inclusion Solutions
We were excited to work with this Evanston-based company, which helps businesses comply with
the ADA and better welcome customers with disabilities. Glantz built an ecommerce website so that
consumers and businesses alike can shop for products directly off the site.
Page 71 of 123
ED1.Page 544 of 601
CONFIDENTIAL
10
Kellogg School of Management Social Impact
We’ve had the privilege of partnering with Northwestern University’s Kellogg School of Management
on many endeavors. Working in tandem with Northwestern’s Social Impact team, Glantz assembled
Social Impact site layouts highlighting Kellogg students’ impact on the world.
Page 72 of 123
ED1.Page 545 of 601
CONFIDENTIAL
11
Acquirent
Glantz was tasked with building a new site for Acquirent, a leading provider of outsourced sales
solutions for small/middle market to Fortune 500 companies. Headquartered in Evanston, Acquirent
focuses on three main things for their clients: recruiting, training, and managing their sales team.
Knowing the ultimate goal of their site was to convert traffic, Glantz designed and developed their
new site to integrate HubSpot, Salesforce, Call Tracking and chat functionality.
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Main-Dempster Mile
The Main-Dempster Mile commercial district is home to a collection of independent businesses
located along Chicago Avenue, Main Street, and Dempster Street in southeast Evanston. Working
with community leaders, we designed the branding that now decorates the streets of the district.
MDM YELLOW
PMS: 109C
CMYK: 0 5 100 0
RGB: 255 209 0
MDM RED
PMS: Warm Red C
CMYK: 0 83 80 0
RGB: 249 66 58
MDM GREEN
PMS: 346 C
CMYK: 53 0 51 0
RGB: 113 204 152
MDM BLUE
PMS: 312 C
CMYK: 88 0 11 0
RGB: 0 169 206
MAIN DEMPSTER MILE BRAND GUIDELINES
Square with Evanston Horizontal with EvanstonVertical with Evanston
Square No Evanston Vertical No Evanston
Primary Typeface
GOBOLD LOWPLUS
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1234567890
Gobold Lowplus can be used for headlines or
short call outs in text, but should never be used
to set body copy.
It is available for free on dafont.com.
Secondary Typeface
Campton
ABCDEFGHIJKLMNOPQRSTUVWXYZ
1234567890
Campton comes in a wide variety of weights, making
it a versatile choice for most applications, and should
be used to set body copy.
The weights Light Demo and Bold Demo are available
for free at www.fontfabric.com.
Horizontal No Evanston
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Evanston Township High School
Evanston Township High School is a staple in the community in which we work, so it was an honor
to work with them on introducing new branding to their school. We gave Willie the Wildkit a new
look, created updated seals for all of their official documents, and developed a stylized “E” logo for
the sports teams.
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Client References
References for the previous branding and website design and development projects are as follows:
Garrett-Evangelical Theological Seminary
Website: https://www.garrett.edu/
Client: Shane Nichols, Chief Marketing & Communications Officer
Email: shane.nichols@garrett.edu
Phone: 847.866.3866
Hagerty Consulting
Website: https://hagertyconsulting.com/
Client: Steve Hagerty, Founder & CEO
Email: Steve.Hagerty@hagertyconsulting.com
Phone: 847.492.8454, X110
Evanston Public Library
Website: https://epl.org
Client: Renee Neumeier, Innovation and Digital Learning Manager
Email: rneumeier@cityofevanston.org
Phone: 847.448.8623
120/80
Website: https://120over80.com/
Client: Sonny Sultani, CEO
Email: sonny@120over80.com
Phone: 312.757.5555
Inclusion Solutions
Website: https://inclusionsolutions.com/
Client: Patrick Hughes, Founder
Email: patrickhughesjr@gmail.com
Phone: 312.550.2355
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Client References (cont.)
Kellogg School of Management Social impact
Website: https://www.kellogg.northwestern.edu/social-impact.aspx
Client: Margaret Douglas, Former Director of Digital Marketing
Email: margdouglas@gmail.com
Phone:
Acquirent
Website: https://acquirent.com/
Client: Joe Flanagan, Chairman & CEO
Email: Jpflanagan@acquirent.com
Phone: 312.543.7858
Main-Dempster Mile
Website: https://www.maindempstermile.com/
Client: Katherine Gotsick
Email: katherine@maindempstermile.com
Phone: 847.448.0748
ETHS
Website: https://www.eths.k12.il.us/
Client: Chris Livatino
Email: livatinoc@eths202.org
Phone: 847.424.7380
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Our Approach
Legacy Business Program
We understand this assignment to be a logo and website design/
development to provide recognition and promotion for Evanston’s long-
standing businesses as part of the City’s new Legacy Business Program. As a
business located in Evanston, we recognize how vital it is to preserve
Evanston’s heritage and unique character.
Glantz will first focus on branding and logo design. Brands have a natural
lifespan and even good ones eventually need fresh thinking. We have
worked with hundreds of brands for whom we have evolved, reinvented or
established original branding. We breathe new life into old brands, and we
love to start from scratch.
We will begin by understanding your mission, values, and goals as an
organization. Once we’ve established who you are as an organization and
what you’re seeking to accomplish, we’ll draw upon points of potential
inspiration to execute a first round of logo concepts. After the initial
concepts are presented, you will have the opportunity to select your top
choices for us to refine. The refined concepts will then be narrowed to one
finalized iteration of the logo. In order to maintain brand consistency across
all media, we will also create a simple brand style guide for your team to
refer to for future work.
Once your identity is established, we can begin work on your website.
Glantz will build a custom, user-friendly WordPress site, which will provide
your team the ability to modify and insert content as needed. Using the
knowledge gained from our Discovery phase, we will craft a digital strategy
for the web. Your new site will ultimately offer top-notch user experience
(UX), highlight the importance of the City’s Legacy businesses, generate
brand identity and awareness of this Program, and serve as a marketing tool
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to help promote these businesses. Finally, because our web design work is
mobile responsive, your website will work on almost all devices. We have
also “doubled-down” on ADA accessibility for websites and will ensure your
new web design will adhere to the best practices.
A CMS built in WordPress
To accomplish your functional goals, we recommend building your new site
in WordPress. Glantz Design is a seasoned agency, well adept at designing,
developing, and maintaining sites in this platform. You and your team will
be able to employ this user-friendly content management system to easily
update content, pages, photos, and articles. Additionally, we will tackle all
of the functionality you desire through plugins and integrations.
*Note: We are not including a plaque design in our proposal as we don’t
understand the full requirements to accurately estimate the design and
production of the plaques. However, our team of local designers and artists
are up to the task and we will work with a local fabricator to produce
the plaques.
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Our Web
Process
We try to make the web design process
seamless, efficient, and satisfying.
We have used this sequence to great
success with many clients. This chart
shows a typical web design timeline
from beginning to end. This process, of
course, will be customized to you and
we will have open communication with
you all the way through.
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Website Design
& Development
PRE-PHASE Discovery
Once the project is green-lit, we want to make sure it gets off to a great start and
we are all set up for success.
This phase usually includes:
─ Project management basics: setting up the team on our project management
tool, Basecamp, and soliciting all the existing assets, team members, etc.
Scheduling a collaborative kick-off meeting.
─ Technical access and kick-off: gaining access to critical third-party
integrations, understanding of all site functionality, including testing
integrations, if necessary
─ Input documents: a thorough understanding of assignment, goals, and
parameters of the work
─ Competitive universe: understanding of where your brand fits into the
competitive landscape
─ Collaborative kick-off meeting: a two-hour meeting where we align to goals,
understanding of users, inputs for architecture and creative jumping off points
─ Alignment on creative vision (look & feel, tone, imagery, etc.) and brand voice
─ Alignment on functional requirements such as responsive design, CMS
mandatories, embedded videos, email newsletter sign-up, downloadable
directory, map of legacy businesses, and any lead generation forms or
inquiry-response mechanisms
─ Foundational SEO strategy, including DNS, URL structure, over-arching
content strategy and an understanding of how you will drive traffic to the site
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PHASE 1 Site Architecture
Once we are aligned, we begin the most important step of mapping the new
website, also known as IA.
This phase usually includes:
─ Evaluation of current content organization, redundancies and holes
─ Creation of a sitemap to serve as the foundation of the website design and
development. This is the most important piece of our strategic phase; it serves
as the architectural plan for the entire site. We generally allow for two rounds
of revisions to the sitemap before final approval.
─ Determining the role of tactical initiatives such as calls-to-action, contact
forms, blog, social media, etc.
─ Alignment on content strategy and approach to written and edited content
PHASE 2 Wireframing of Key Pages
The second phase builds on the first, by considering content and user flows.
This phase usually includes:
─ Custom wireframes of the homepage and navigation, including revisions
─ Developing wireframes for a maximum of three first-tier landing pages and
three second-tier pages
─ Wireframing of the mobile versions
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PHASE 3 Design
Once we understand what the site needs to do, we will begin the design process to
bring it to life.
This phase usually includes:
─ A creative briefing to the internal design team, and defining the visual and
messaging approach. Includes moodboards for client presentation.
─ The design and creation of website pages according to the sitemap
─ Design of the homepage, including initial accessibility testing and navigation.
Includes subsequent client meeting and presentation.
─ Interior page designs, including the creation of three unique pages. Includes
subsequent client meeting and presentation.
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PHASE 4 Development
As the design phase winds down, the development phase begins.
This phase includes:
─ Installation of a new staging site with the newest version of WordPress onto
your final destination server
─ Determination of the mechanics and mandatories to be implemented inside
the CMS
─ Development of the site according to the sitemap and design approvals
─ Population of content
─ Implementation of applications, third-party integrations, plugins, forms,
maps, videos, or any other necessary devices as determined in Phase 1
─ Enrollment and implementation of website statistics (Google Analytics)
─ Installation of premium SEO plugin to allow for each page to have unique meta,
title tags, and alt descriptions tags, making them more keyword dense. Note:
SEO is an ongoing process which uses various techniques to increase traffic to
your site. Glantz Design will implement foundational SEO on your site, and
show you how to nurture it over time.
─ Optimizing your site for ADA accessibility. We will ensure that your site is
accessible to people with disabilities that affect their hearing, vision or
physical capacities. This includes color contrast for visibility and legibility, aria
tags, and implementation of keyboard navigation.
─ Creation of XML Sitemap and monitoring via Google Search Console
(Webmaster Tools) for SEO
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PHASE 6 Testing, QA & Optimization
We want to make sure the website will work on just about any platform.
This phase includes:
─ Testing your new website on Mac and PC platforms, as well as mobile and
tablet devices, using various versions of key browsers (i.e., Chrome, Firefox,
Safari, and Edge; we deploy a -2 approach. We no longer natively support
Internet Explorer, which would require significantly more time as it is now an
obsolete browser).
─ Ensuring all pre-launch checklist items are complete (e.g., site speed is
optimal, accessibility goals have been met, etc.)
─ Revisions due to compatibility issues
Note: A unique mobile version is not included in this estimate, but through
responsive design, the website will work on almost all devices.
─ Verifying the content within each component looks and operates correctly
─ Confirming all links are working correctly
─ Testing all integrations to ensure data is flowing and captured properly
PHASE 5 WordPress Training
We will provide WordPress training to you so that you may easily update your new
site with photos, videos, posts, articles, and content.
This phase includes:
─ Training your core staff on the use of the CMS (the control panel, updating
content and images)
─ During this training, we will be sure to make you aware of “watch outs,” or
things that are better left for developers to handle on a routine basis
─ Recorded copy of training for documentation
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PHASE 7 Preparations & Launch
10-9-8-7-6-5-4-3-2-1…Blast off!
This phase includes:
─ Because we will develop your site on the final destination server as a staging
environment, we will simply update the WordPress settings to “live” (direct
search indexing to “follow” engine and input the correct destination URL, XML
sitemaps, configurations, etc.)
─ Ensuring each page has foundational SEO elements of proper URL structure, H1
and H2 tags, and basic keyword description
PHASE 8 Submissions to Search Engines
After all of this work, we want to make sure the search engines find your site and
index all of your pages.
This phase includes:
─ Website submissions to major search engines
─ Enrolling Google Search Console to monitor spider activity
─ Submitting new XML Sitemap to Google for easier website crawling
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C. Glantz Team:
Area/Regional Managers
Our team is comprised of strategic and innovative thinkers, who also happen to be some of
the nicest folks you’ll meet. We have an open-door policy, where we encourage collaboration
and questions.
KEITH GLANTZ
President & Chief
Creative Officer
Keith brings more than 20 years of brand experience in web
design and development, graphic design and branding, and
content creation and advertising, not to mention a keen sense of
marketing strategy. Keith leads the agency and gives direction to
the creative and technology teams. He adheres to a principle of
“Don’t be a dinosaur,” which keeps him ahead of design trends
and well-versed in web development technologies.
Keith graduated from Washington University in St. Louis with a
B.S. in Business Administration/Marketing and also a B.F.A., with
honors, in Graphic Communications. Keith resides in Evanston
with his wife, Laura, and their three beautiful daughters.
ANNE WEBER
Chief Operating & Client
Happiness Officer
Anne calls upon her more than two decades of marketing
experience to lead client engagements. Having worked at small
and large advertising agencies, the client side, and her own
start-up, she never tires of finding new solutions to problems.
She’s developed an acute ability to author communication
strategies that are as insightful as they are effective. Anne will
spearhead the engagement and her team will keep things on
task, managing the project from start to finish.
Anne earned her B.A. in English from Dartmouth College. After 15
years in Evanston, Anne and her family moved to Minneapolis,
MN, to launch Glantz’s northern outpost.
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HOLLY LEACH
Creative Director
Holly always designs with narrative in mind—every design
decision should support a cohesive story and its comprehension.
Intentionality drives her work as a Creative Director at Glantz,
which includes user experience and interaction design.
Holly graduated with a Bachelor of Journalism from the
University of Missouri-Columbia and pursued her Master of Fine
Arts from Academy of Art University in San Francisco. She now
lives in Chicago with her husband.
JEN LEMERAND
Studio Lead &
Creative Director
Jen is an idea generator with an infectious passion for design, and
is determined to strategically solve problems in unexpected and
original ways. When it comes to smart design, Jen sees things
differently, so she does things differently. She believes in taking
a fresh look at creative, which is why people always ask if her
glasses are upside-down. That’s what it takes to stand out and
leave a lasting impression—whether in the print or digital space.
With a B.A. in Art/Graphic Design from Eastern Illinois
University, Jen is a serial learner. She founded and leads the
Chicago chapter of SheSays, the only global organization
dedicated to the mentorship of women in creative and
marketing. She is also on the board at AIGA Chicago as the VP of
Programming Strategy, helping grow careers from entry level to
senior in the design community.
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DANTE STANTON
Senior Developer
Dante is our senior developer at Glantz. Quick with code and
ideas, his speedy work helps turn around projects with tight
deadlines without sacrificing quality. Dante’s vast experience as
a developer and a designer helps him see every project from
many different angles.
Dante’s passion for design began at the Academy of Art
University in San Francisco. After spending time as a merchant
seaman, he eventually turned his focus back to design and
development and has been hooked ever since. When Dante's not
slinging code, he enjoys Jiu Jitsu and spending time at the beach.
CONNER BROWN
Senior Account Manager
Conner brings her experience in the events industry to Glantz as
a seasoned Account Manager. She graduated with a B.A. in
Political Science and Business Administration from Hamline
University in Saint Paul, MN. Knowledge acquisition and asking
for help is Conner’s joie de vivre. She is constantly striving to
drive projects forward by acquiring information and sharing
the wisdom she has gained. When not in the office, you can
find Conner baking or taking some kind of class she has found
on Groupon.
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D. Fees
TASK COST
Logo Design & Brand Application $9,030
Website Development and Support $38,270
Plaque Design TBD*
Media Toolkit (style guide and graphic
standards) Included in Logo Design
Delivery of final logo in all files and formats Included in Logo Design
Total $47,300
*Note: We can begin work on the plaque design once we understand the full requirements.
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Scope of Work Agreement
Logo & Identity Est’ Hours Est’ Cost Proposed Timing*
• We will provide ~5-7 logo ideas for
you to consider and choose two
16 $3,440 Week of 1/9
• We will further explore and refine
those two with input from you to
narrow to one
8 $1,720 Week of 1/16
• We will finalize the chosen logo,
including all file formats (.eps,
.png, .jpg) and all versions (b/w,
1c/4c, horizontal, vertical, etc.)
8 $1,720 Week of 1/23
• We will create a simple, 2-page
brand guideline that includes colors,
fonts, and correct usage of the new
logo
10 $2,150 Week of 1/23
Total Costs 42 $9,030
*Timing is dependent on client approval.
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Scope of Work Agreement
Web Design & Development Est’ Hours Est’ Cost Proposed Timing
Discovery:
Research and Strategy
4 $860 Collaborative kick-off: Week of
1/30
Technical kick-off: Week of 1/30
Phase 1:
Site Architecture (IA)
8 $1,720 Kick-off: Week of 2/6
Sitemap approval: 2/10
Phase 2:
Wireframing of Key Pages
(UX)
24
$5,160
Content & assets due: 2/13
Wireframe homepage: 2/15;
approval: 2/17
Wireframe 2 key pages: 2/22;
approval: 2/24
Phase 3:
Design website
45 $9,675 Weeks of: 2/27-3/17
Initial homepage mock-up: 3/3
Client feedback: 3/6
Revised layout: 3/8
Design direction approval: 3/10
Phase 4:
Development
55 $11,825 Weeks of 3/20-4/7
Phase 5:
WordPress Training
2 FREE Week of 4/10
Phase 6:
Testing, QA & Optimization
20 $4,300 Week of 4/17
Phase 7:
Preparations & Launch
8 $1,720 Sunday, 4/23
Phase 8:
Submissions to Search Engines
2 $430 Monday, 4/24
Project Management Fees 12 $2,580
Total Costs 178 $38,270
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Additional Support Services
Our rates are all based on our blended, hourly rate of $215/hour. If you need any additional support,
we will just charge you on actual time accrued.
RECOMMENDED SERVICES Est’ Hours Est’ Cost
WordPress Hosting & Maintenance
We are an authorized reseller of WPEngine secure offsite
servers and would be happy to host your site at our bulk-rate
enterprise savings.
$60/month
WordPress is a piece of software that requires regular
updates to maintain functionality and security. On a monthly
basis, we will create a back-up of your site, update the
WordPress software, and check for compatibility issues that
arise with updating the software.
1 hr/month $215/hour
billed in
semi-annual
installments
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Why is Glantz Design
The Best Fit?
At Glantz Design, we have designed hundreds of logos, and architected and
developed hundreds of custom websites. We will bring our collective
decades of experience to the table, while crafting a unique, iconic solution
for the City.
Our website design and development process is rigorous and effective. The
results have awarded us with the 2022 National Excellence, Best of
Illinois, and Local Excellence awards from UpCity. We pay special
attention to your priority audiences' needs, and will design a user
experience that answers users’ questions and conveys the historical
significance the legacy businesses have had on Evanston’s cultural, social,
and economic identity.
You will soon learn that your Glantz Design team is made up of craftspeople
without egos. One of our core values is to always do what’s right for the
client. When you’ve worked at big agencies, small agencies and everything
in between, you come to value how a small firm like ours can maintain its
culture and values.
Collectively, the senior leaders on our team boast more than a century of
creating and re-inventing brands and websites. From start-ups to Fortune
50 industry leaders, our team has seen and done it all.
And finally, we’re local! Most of us live in or have lived in Evanston/
Chicago or the towns surrounding it, and have a good feel for the area and
people. We love working with organizations in and around Chicago, as well
as contributing to local causes.
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Economic Development Committee
From: Ike Ogbo, Health & Human Services Director
CC: Nathan Norman, Workforce Development Coordinator
Subject: Approval to allocate ARPA funds for the eMerge Workforce Initiative
Date: February 13, 2023
Recommended Action:
Staff recommends the City Council approve $58,100 from the American Rescue Plan Act
(ARPA) for the proposed Mather’s eMerge program. This funding will match an investment
proposed by Mather, Evanston.
Funding Source:
Staff recommends an allocation of $58,100 through the ARPA category defined by the U.S.
Treasury in the Coronavirus Local Fiscal Recovery Funds (CLFRF) Final Rule for eligibility,
and reporting is Negative Economic Impacts 2.7 Job Training Assistance (Sectoral job-
training).
Council Action:
For Action
Summary:
Mather, Evanston is seeking a $58,100 investment from the City of Evanston ARPA allocation
to match Mather's proposed $58,100 investment. The $116, 200 investment will launch the
eMerge program to develop a workforce pipeline, to invest in students and young adults within
the Evanston community interested in exploring careers in the various industries that Mather
has to offer, such as healthcare, culinary arts, building services, fitness, and hospitality.
In February 2022, City Council approved matching funds for the ASPIRE program, which is a
similar workforce development program. The ASPIRE program was created with funding
provided by the City of Evanston, Northshore Health Systems, and the Flanagan Foundation.
Through ASPIRE, the City's Workforce Development Office developed a workforce pipeline
that invested in students and young adults in Evanston and provided them with opportunities
ED2.Page 597 of 601
to explore careers in healthcare. ASPIRE Evanston has been a success and matched over 45
Evanston students and young adults to career exploration opportunities.
Mather is a non-denominational not-for-profit organization dedicated to creating Ways to Age
Well. Mather would like to join the City of Evanston's workforce development program in its
mission Evanston support to assisting by employment seeking opportunities residents
Evanston residents in exploring meaningful career paths.
The creation of eMerge will usher in a new workforce program that includes internships,
fellowships, and scholarship opportunities for youth and young adults interested in exploring
careers at Mather. In addition, Mather has agreed to commit the equivalent amount ($58,100)
for a second year. Mather is actively involved with community partnerships, including the
Mayor's Employer Advisory Council (MEAC), Youth Job Center (YJC), Evanston Township
High Mayor's Youth Summer College, YWCA, Oakton (ETHS), School Community
Employment Program (MSYEP), iKit and District 65. Mather will continue collaborating with
these community partners to create opportunities for Evanston youth and young adults.
The eMerge program objectives and investment strategy are highlighted below:
Program Objective:
The geared of City the optimizing is Evanston's program eMerge towards workforce
development goals to provide youth and young adults with skills and workforce opportunities
through internships, fellowships, and scholarships that lead to full-time and part-time careers
with Mather.
The goal of the internships will be to provide an experience that leads to both a living wage and
permanent, meaningful employment opportunities. Additionally, the goal is also to provide
employment training and a chance to upscale through career exploration.
The fellowships will provide an intergenerational program, including a Writ ing, Math, and
Science Center, to assist program participants with support with virtual and in -center classes
with residents from The Mather. College applications and essay support will also be made
available. Furthermore, the Fellowship will include breakfast or lunch and can lead to a possible
employment opportunity for students 16 years of age and older who would like to learn and
work 1-2 shifts in a particular area of service, including hosting clinicals. The scholarships will
remove financial barriers to career development and become an employer of choice with local
colleges.
Investment:
Mather is committed to the investment of $58,100 in response to the City of Evanston's goal of
supporting workforce development. Mather seeks access to the approva l of funds for workforce
development by the City of Evanston in the amount of $58,100 to fill internships, fellowships,
and/or scholarships with Evanston residents. In addition, Mather will commit the equivalent
amount for a second year. The funds will be administered to support Evanston residents and
accomplish the following workforce initiatives:
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Internships: 6 students, 12 weeks, 37.5 hours at $20/hour = $54,000
Fellowships: 2-5 students = $500
Scholarships: 3, $1200/certification = $3,600
Total: $58,100
Finally, Mather's commitment to workforce development, particularly to Evanston residents,
aligns well with the City's strong commitment to diversity, equity, and inclusion. This workforce
collaboration will be beneficial for Evanston residents seeking to obtain meaningful career
paths, as well as provide support for the City's nascent workforce program. The matching funds
will assist in expanding the eMerge workforce initiative and provide resources that result in
economic prosperity for Evanston residents.
Administration of the program:
The Mather will primarily administer the affairs of the program. The City will serve as a conduit
for its matching fund but also have an influence on how the funds are spent in terms of
operations, objectives, and data reporting that will align with shared workforce development
goals. The workforce development program will act as a catalyst by linking program participants
that are Evanston residents to the eMerge workforce initiative. The Mather will be tasked to
ensure that pertinent documents and an account of how funds are spent are submitted to the
City at specified periods for tracking and record-keeping purposes.
Legislative History:
On January 25, 2023, the Economic Development Committee unanimously appr oved the
eMerge Workforce Initiative.
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Saúl Rodriguez, Deputy City Clerk
Subject: Approval of Appointments and Reappointment to Boards, Commissions,
and Committees.
Date: February 13, 2023
Recommended Action:
The Mayor recommends City Council approval of the appointments and reappointment of the
following members to the vacancies on Boards, Commissions, and Committees. Murphy
Donald Monroe, Katie Fasullo, Mark Karlin and Cherie Lockett to the Commission on Aging &
Disabilities; Hilda Morales and Molly Malone to Equity & Empowerment Commission; Arikpo
Dada to the Library Board; Rachel Williams to the M/W/EBE Committee; Bradley Gottloeb to
the Public Safety Civil Service Commission; and reappointment of Terry Soto to the Library
Board.
Council Action:
For Action
Summary:
Appointments:
Commission on Aging & Disabilities - 3 year term
Murphy Donald Monroe
Katie Fasullo
Mark Karlin
Cherie Lockett
Equity & Empowerment Commission - 3 year term
Hilda Morales
Molly Malone
Library Board - 3 year term
Arikpo Dada
M/W/EBE Committee - 2 year term
Rachel Williams
AP1.Page 600 of 601
Public Safety Civil Service Commission - 3 year term
Bradley Gottloeb
Reappointment:
Library Board - 3 year term
Terry Soto - 2nd term
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