The URL can be used to link to this page

Home My WebLink AboutFebruary 27, 2023AGENDA City Council Monday, February 27, 2023 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 6:30 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee begins at 6:00pm City Council convenes at 6:30pm or the conclusion of Planning & Development Committee Join Zoom Meeting: https://us06web.zoom.us/j/87029304405?pwd=SjJLT1RVejdaNTQyQ3IyZlIvRkhsUT09 Meeting ID: 870 2930 4405 Passcode: 295544 Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. Page (I)ROLL CALL - COUNCILMEMBER GARACARIS (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III)CITY MANAGER PUBLIC ANNOUNCEMENTS ASCE-IL Special Achievement Award for the Central Street Bridge Project (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their a on addressed be to topic non-agenda or item agenda the and name designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Councilmembers is Comment Public Public Comment. respond not do during intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages disrupts, otherwise or disturbs which conduct disorderly other any in impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind. (VI)SPECIAL ORDERS OF BUSINESS SP1.Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2, “Lodging Establishments” of the City Code Adoption of Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2, “Lodging Establishments” of the City Code. For Action Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2, “Lodging Establishments” of the City Code 12 - 24 SP2.Discussion of Dog Beach ADA Access Staff requests Council discuss and provide guidance on two conceptual design options for providing an ADA-accessible pathway to the Dog Beach. For Discussion Discussion of Dog Beach ADA Access 25 - 27 SP3.Approval of Contract with CCC Holdings, Inc. for the Evanston Animal Shelter Construction Staff recommends that City Council authorize the City Manager to execute a contract with CCC Holdings, Inc. (18660 Graphics Drive, Suite 200, Tinley Park, IL 60477) for the Evanston Animal Shelter Construction (RFP 22-70) in the amount of $6,849,308.75. CCC Holdings, Inc. is requesting a partial waiver of the MWEBE goal. Funding will be provided from the Capital Improvement Fund 2023 General Obligation Bonds in the amount of $2,175,000; from the Cook County Animal Shelter Grant Program in the amount of $2,000,000; from the Evanston Animal Shelter Association donations in the amount of $1,025,000; and from the City of Evanston General Fund cash balance in the amount of $1,500,000 (this contract is $1,500,000 over budget, which will be funded by the General Fund cash balance unless another source of funding is identified). A detailed financial analysis is included in the attached memo. For Action Approval of Contract with CCC Holdings, Inc. for the Evanston Animal Shelter Construction 28 - 38 (VII)CONSENT AGENDA - CITY COUNCIL MINUTES M1.Approval of the Minutes of the Regular City Council meeting of February 13, 2023 Staff recommends the approval of the Minutes of the Regular City Council meeting of February 13, 2023 For Action Approval of the Minutes of the Regular City Council meeting of February 13, 2023 39 - 59 (VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.Approval of the City of Evanston Payroll and Bills List. Staff recommends City Council approval of the City of Evanston Payroll for the period of January 30, 2023, through February 12, 2023, in the amount of $3,501,461.93 and the Bills List for February 28, 2023, FY 2022, in the amount of $645,837.38, and the Bills List February 28, 2023, FY 2023 in the amount of $1,977,135.95. For Action Approval of the City of Evanston Payroll and Bills List 60 - 97 A2.for Hansen, and LLC, with Contract of Approval Greeley Engineering Services Related to the Evanston Service Center North Fuel Island Replacement (RFP 23-04) Staff recommends the City Council authorize the City Manager to execute a contract with Greeley and Hansen, LLC (100 South Wacker Drive, Suite 1400, Chicago, IL 60606) for engineering services related to the Evanston Service Center North Fuel Island Replacement (RFP 23- 04) in the amount of $212,946.00. Funding will be from the Capital Improvement Fund 2022 General Obligation Bonds (Account 415.40.4122.62145 - 623007), which has an FY 2023 budget of $1,700,000, all of which is remaining. For Action Approval of Contract with Greeley and Hansen, LLC, for Engineering Services Related to the Evanston Service Center North Fuel Island Replacement 98 - 100 A3.Approval of a Contract Award to Worxbee to provide a shared pool of Executive Assistant service to of 80hrs/month Virtual Councilmembers. Councilmember Burns requests the City Council authorize the City Manager to execute a contract agreement with Worxbee, Inc. to provide a 12-month initial service term of 80 active hours of service per month at a rate of $5,616.00 per month. Funding for this work will be from the General Fund, City Council, and external services account (100.13.1300.62175), which has a FY2023 budget allocation of $68,042, all of which is remaining. For Action Approval of a Contract Award to Worxbee to provide a shared pool of 80hrs/month of Virtual Executive Assistant service to Councilmembers 101 - 108 A4.Approval of Contract with Hoerr Construction, Inc. for 2023 CIPP Sewer Rehabilitation – Contract A (Bid No. 23-05) Staff recommends the City Council authorize the City Manager to execute an agreement with Hoerr Construction, Inc. (1416 Country Road 200N, PO Box 65, Goodfield, IL 61742) for the 2023 CIPP Sewer Rehabilitation of amount the 23-05) in (Bid A Contract – No. $537,687.50. Hoerr Construction is requesting a full waiver of the MWEBE goals. Sewer No. (Account Fund the from is project this for Funding 515.40.4535.62461 – 423004), which has an approved FY 2023 budget of $750,000, all of which is remaining. For Action Approval of Contract with Hoerr Construction, Inc. for 2023 CIPP Sewer Rehabilitation – Contract A (Bid No. 23-05) 109 - 116 A5.Approval of Contract with Blinderman Construction Co., Inc. for the Arrington Lakefront Lagoon Repairs (Bid No. 23-12) Staff recommends City Council authorize the City Manager to execute a contract with Blinderman Construction Co., Inc. (224 N. Desplaines Street, Suite 650, Chicago, Illinois 60661) for the Arrington Lakefront Lagoon Repair Project (Bid No. 23-12) in the amount of $129,550.00. Blinderman Construction Co., Inc. requests a full waiver of the MWEBE goals. Funding will be provided through the Capital Improvement Fund 2023 General Obligation Bonds (Account 415.40.4123.65515 - 523001), which has an FY2023 budget of $200,000, all of which is remaining. For Action Arrington Lakefront Lagoon Repairs (Bid No. 23-12) 117 - 118 A6.Emergency Approval of Change Order No. 1 to the contract with Bodala LLC DBA/Central Rug and Carpet for the Lovelace Park Staff recommends the City Council accept and place on file the City Manager's emergency authorization for Change Order No. 1 to the contract with Bodala LLC DBA Central Rug and Carpet (3006 Central Street, Evanston, Illinois) for the Interior Renovations at the Lovelace Fieldhouse in the amount of $26,105, increasing the contract from $221,905 time includes also order a This $248,010. to change extension of 14 calendar days, changing the date of contract completion from 4/14/23 to 4/28/23. Funding will be provided through the Capital Improvement Program 2022 General Obligation Bond Fund (Account # 415.40.4122.65515 - 622005), which was budgeted at $300,000 for this project, of which $78,085 remains. For Action: Accept and Place on File Emergency Approval of Change Order No. 1 to the contract with Bodala LLC DBA/Central Rug and Carpet for the Lovelace Park 119 - 121 A7.Approval of Change Order No. 2 with SmithGroup, Inc. for the Evanston Shoreline Repairs (RFQ 21-45) Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 with SmithGroup, Inc. (35 East Wacker, Suite 900, Chicago, IL 60601) for the Evanston Shoreline Repairs (RFQ 21-45) in the amount of $65,280.00. This change order will also extend the contract time by 275 calendar days, modifying the completion deadline from March 31, 2023, to December 31, 2023. Funding is provided from the Capital Improvement Fund 2020 Good Neighbor Funds in the amount of $41,480, and from the 2021 General Obligation Bonds in the amount of $23,800. A detailed financial analysis in included in the attached memo. For Action Approval of Change Order No. 2 with SmithGroup, Inc. for the Evanston Shoreline Repairs (RFQ 21-45) 122 - 134 A8.Resolution 18-R-23, Authorizing the City Manager to Submit an Application for the Shared STP Grant Fund for the Chicago Avenue Corridor Improvement Project Resolution of adoption 18-R-23, City recommends Staff Council authorizing the City Manager to submit an application for the shared STP Grant Fund for the Chicago Avenue Corridor Improvement Project. The STP Grant Funds cover 80% of the engineering and construction project cost, and the remaining 20% of the funding must be provided by the local municipality. For this project, the total remaining engineering and construction costs are estimated at $14,711,730. Of this, the City of Evanston will be responsible for $2,942,346, which will need to be budgeted in future years in the Capital Improvement Fund. For Action Resolution 18-R-23, Authorizing the City Manager to Submit an Application for the Shared STP Grant Fund for the Chicago Avenue Corridor Improvement Project 135 - 139 A9.Resolution 19-R-23, Authorizing Payments Relating to the FY 2023 Capital Improvement Plan (C.I.P) Projects be reimbursed by the Subsequent 2023 General Obligation (G.O.) Bond Issuance 19-R-23, Resolution Council adoption City recommends Staff of authorizing payments relating to FY 2023 Capital Improvement Plan (CIP.) project expenditures up to $17,706,000, be reimbursed by the subsequent 2023 General Obligation (GO) bond issuance. For Action Resolution 19-R-23, Authorizing Payments Relating to the FY 2023 Capital Improvement Plan (C.I.P) Projects be reimbursed by the Subsequent 2023 GO Bond Issuance 140 - 145 A10.Ordinance 12-O-23, Amending City Code Section 10-11-10, “Schedule X- Limited Parking” Councilmember Kelly and staff recommend the City Council adopt Ordinance 12-O-23, Amending City Code Section 10-11-10, “Schedule X- Limited Parking.” This ordinance would add the four residences in the 1500 block of Forest Avenue to Residential Parking District B. For Action Ordinance 12-O-23, Amending City Code Section 10-11-10, “Schedule X- Limited Parking” 146 - 150 A11.Ordinance 17-O-23, Amending City Code 7-11-6, “Regulations on City Beaches” to prohibit tampering with life rings Staff recommends the City Council adoption of Ordinance 17-O-23, Amending City Code 7-11-6, “Regulations on City Beaches,” to prohibit tampering with Life Rings. Funding for life rings was from the General Fund – Beaches/Safety Equipment (100.30.3080.65090) at a cost of $1,252.86. For Action Ordinance 17-O-23, Amending City Code 7-11-6, “Regulations on City Beaches” to prohibit tampering with life rings 151 - 154 (IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE PD1.Approval of a Vacation Rental License for 1600 Monroe Street, Unit 1W the for License Rental Vacation a of approval recommends Staff property located at 1600 Monroe Street, Unit 1W. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Approval of a Vacation Rental License for 1600 Monroe Street, Unit 1W 155 - 168 (X)CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE H1.Provider Rental the Small/Medium Approval of Residential Assistance Program and funding request in the amount of $500,000 in American Rescue Plan Act (ARPA) funds. (HCDC) Committee Community and Housing The Development recommends approval of the Small/Medium Residential Rental Provider Assistance Program and funding request in the amount of $500,000 in American Rescue Plan Act (ARPA) funds. American Rescue Plan Act, 170.99.1700.55251 For Action Approval of the Small/Medium Residential Rental Provider Assistance Program and funding request in the amount of $500,000 in American Rescue Plan Act 169 - 173 (XI)CONSENT AGENDA - HUMAN SERVICES COMMITTEE HS1.Resolution 11-R-23, Registering the City of Evanston's Support of the Bird City Initiative. Councilmember Revelle and the Human Services Committee recommend the adoption of Resolution 11-R-23, Registering the City of Evanston's Support of the Bird City Illinois Initiative. For Action Resolution 11-R-23, Registering the City of Evanston's Support of the Bird City Initiative. 174 - 178 HS2.Ordinance 19-O-23 Amending of Title 8, Chapter 5, “Weeds” of the City Code The Human Services Committee recommends adoption of Ordinance 19-O-23 Amending of Title 8, Chapter 5, “Weeds” of the City Code For Introduction Ordinance 19-O-23 Amending of Title 8, Chapter 5, “Weeds” of the City Code 179 - 183 HS3.Ordinance 22-O-23, Amending the City Code of Evanston Title 9, Chapter Allow to Prohibited” 4, Section 5 “Certain Animals Roosters for Educational Purposes Councilmember Harris and the Human Services Committee recommend the of Code the Amending 22-O-23, Ordinance of adoption City Evanston Title 9, Chapter 4, Section 5 “Certain Animals Prohibited” to Allow Roosters for Educational Purposes. For Introduction Ordinance 22-O-23, Amending the City Code of Evanston Title 9, Chapter 4, Section 5 “Certain Animals Prohibited” to Allow Roosters for Educational Purposes 184 - 189 HS4.Ordinance 23-O-23, Amending City Code 7-2-9(B), “Fourth of July Parade Parkway Regulations” to include all parades held within the City of Evanston Councilmember Reid and the Human Services Committee recommend the adoption of Ordinance 23-O-23, Amending City Code 7-2-9(B), “Fourth of July Parade Parkway Regulations,” to include all parades held within the City of Evanston. For Introduction Ordinance 23-O-23, Amending City Code 7-2-9(B), “Fourth of July Parade Parkway Regulations” to include all parades held within the City of Evanston 190 - 194 (XII)CONSENT AGENDA - MWEBE COMMITTEE MWEBE1.Ordinance 18-O-23, Amending the City Code, Amending the City Code Section 1-17-1 of “Concerning Minority and Women Owned Business Requirements” Adding Disadvantage Business Enterprise Councilmember Burns and the MWEBE Development Committee recommend the adoption of Ordinance 18-O-23, Amending the City Code Minority and Women-owned 1-17-1, Section “concerning business requirements adding Disadvantage Business Enterprise.” For Introduction Ordinance 18-O-23, Amending the City Code, Amending the City Code Section 1-17-1 of “Concerning Minority and Women Owned Business Requirements” 195 - 200 (XIII)CALL OF THE WARDS (Councilmembers shall be or provide to Mayor the by upon announce called information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XIV)ADJOURNMENT (XV)UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 3/1/2023 6:30PM Citizen Police Review Commission 3/2/2023 6:30PM Northwestern University/City Committee 3/6/2023 5:00PM Human Services Committee 3/7/2023 1:30PM Liquor Control Review Board 3/8/2023 7:00PM Land Use Commission 3/9/2023 7:00PM Social Services Committee 3/10/2023 7:15AM Utilities Commission (Virtual)