HomeMy WebLinkAboutJanuary 09, 2023AGENDA
City Council
Monday, January 9, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee CANCELLED
City Council convenes at 6:00pm or the conclusion of Administration & Public Works Committee
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Page
(I)ROLL CALL - COUNCILMEMBER BURNS
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic non-agenda or item agenda the and name
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers is Comment Public Comment. respond during not do Public
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages otherwise or disturbs disrupts, which conduct other any in disorderly
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Fifth Ward School/Community Center Update
An update on the Fifth Ward School/Community Center will be provided.
For Discussion
Fifth Ward School/Community Center Update
16 - 29
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
December 12, 2022 and the Special City Council meeting of
December 10, 2022
Staff recommends the approval of the Minutes of the Regular City
Council meeting of December 12, 2022 and the Special City Council
meeting of December 10, 2022.
For Action
Approval of the Minutes of the Regular City Council meeting of
December 12, 2022 and the Special City Council meeting of December
10, 2022
30 - 51
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of November 21, 2022, through December 04, 2022, in the
amount of $2,856,636.75 and December 05, 2022, through December
18, 2022, in the amount of $3,546,917.60. Bills List for January 10,
2023, FY 2022, in the amount of $3,787,892.31, and Bills List January
10, 2023, FY 2023 in the amount of $1,388,300.46, and credit card
activity for the period ending November 26, 2022, in the amount of
$259,069.60.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity
52 - 101
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending November 26, 2022,
in the amount of $9,061.79
For Action
Approval of BMO Harris Amazon Credit Card Activity
102 - 103
A3.Approval of Contract With Bodala, LLC, DBA Central Rug and
Carpet for Interior Renovations at Lovelace Park Field House (Bid
22-67)
Staff recommends City Council authorize the City Manager to execute a
contract with Bodala, LLC, DBA Central Rug and Carpet (3006 Central
Street, Evanston, Illinois 60201) for the Interior Renovations at Lovelace
Park Field House in the amount of $221,905.00.
Funding will be provided through the Capital Improvement Program’s
2022 General Obligation Bond Fund (Account 415.40.4122.65515 -
622005) which has an available budget of $300,000.
For Action
Approval of Contract With Bodala, LLC, DBA Central Rug and Carpet for
Interior Renovations at Lovelace Park Field House (Bid 22-67)
104 - 106
A4.Approval of Contract Award to Wreckon Specs, LLC for Property
Demolition Services
Staff recommends the City Council authorize the City Manager to
execute an agreement with Wreckon Specs LLC (2115 Wesley Avenue,
Evanston, IL 60201) in the amount of $214,500 for Demolition or
Deconstruction Services of the Emerson/Jackson Site (Bid No. 22-63)
335.99.5870.65515 (TIF) Financing Increment Tax Evanston West
(Other Improvements). The subject property is within the Five Fifths
TIF. Staff recommends porting funds from the West Evanston TIF to the
Five Fifths TIF. Staff recommends porting the funds back to the West
Evanston TIF when increment is collected into the Five Fifths TIF in
2023.
For Action
Approval of Contract Award to Wreckon Specs, LLC for Property
Demolition Services
107 - 199
A5.Approval of a Contract Award with Stantec Consulting Services
Inc. for the Standpipe Water Quality Study (RFP 22-60)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Stantec Consulting Services Inc. (350 North
Orleans Street, Suite 1301 Chicago, IL 60654) for the Standpipe Water
Quality Study (RFP 22-60) in the amount of $129,590.00. Stantec is
proposing MWEBE Utilization of 20.5% instead of the 25% goal.
(Account Water the from Fund project this for Funding is
513.71.7330.65515 - 722004), which has a proposed FY 2023 budget of
$150,000, all of which is remaining.
For Action
Approval of a Contract Award with Stantec Consulting Services Inc. for
the Standpipe Water Quality Study (RFP 22-60)
200 - 206
A6.Approval of a Contract Award with Teska Associates, Inc. for the
Study and Designation of Howard Street Special Service Area (RFP
22-65)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Teska Associates, Inc. (627 Grove Street
#2, Evanston, IL 60201) to provide Special Service Area designation
services for Howard Street in the amount of $37,120.
TIF Account Ridge Funding the by provided is Howard
#330.99.5860.62185 Consulting Services. The current balance in the
TIF is $2.6 million.
For Action
Approval of a Contract Award with Teska Associates, Inc. for the Study
and Designation of Howard Street Special Service Area (RFP 22-65)
207 - 313
A7.Approval of a One-Year Contract with G & L Contractors for FY
2023 Debris Hauling
Staff recommends that City Council authorize the City Manager to
execute L & G with hauling debris contract year (1) one a for
Contractors (7401 N St. Louis Ave., Skokie, IL) in the amount of
$80,000. This contract award is part of a bid led by the Municipal
Partnering Initiative (MPI).
Funding for this contract is provided by two (2) separate funds: $40,000
from the Water Fund (Account No. 510.40.4540.62415), which has an
FY 2023 budget of $45,000, and $40,000 from the Sewer Fund (Account
No. 515.40.4530.62415), which has an FY 2022 budget of $45,000.
For Action
Approval of a One-Year Contract with G & L Contractors for FY 2023
Debris Hauling
314 - 316
A8.Approval of Pre-Qualification of Contractors for Cured-In-Place
Pipe Sewer Rehabilitation – 2023 to 2025 (RFQ 22-61)
Staff recommends that City Council approve the following seven
contractors as pre-qualified to perform Cured-In-Place Pipe (CIPP)
rehabilitation in the City’s sewer system for a three-year period (2023,
2024, and 2025): Benchmark Construction Co., Inc. (2260 Southwind
Boulevard, Bartlett, IL 60103); Hoerr Construction, Inc. (1416 County
Road 200N, PO Box 65, Goodfield, IL 61742); Inliner Solutions, LLC
(5301 W 66th Street, Bedford Park, IL 60638); Insituform Technologies,
USA, Inc. (580 Goddard Avenue, Chesterfield, MO 63005); National
Power Rodding Corp. (2500 W Arthington Street, Chicago, IL 60612);
SAK Construction, LLC (864 Hoff Road, O’Fallon, MO 63366); Visu
Sewer, Inc. (W230N4855 Betker Drive, Pewaukee, WI 53072).
No funding is required at this time. Bids for specific CIPP sewer
rehabilitation contracts will only be opened from the list of pre-qualified
contractors. When these projects are awarded, they will be funded from
the Sewer Fund (Account 515.40.4535.62461).
For Action
Approval of Pre-Qualification of Contractors for Cured-In-Place Pipe
Sewer Rehabilitation – 2023 to 2025 (RFQ 22-61)
317 - 320
A9.Approval of Contract Renewal 1 of 2 with Sports for Life, for
instruction of tennis and pickle ball classes and camps. (RFP 19-
23)
Staff recommends City Council authorize the City Manager to execute
an agreement renewal with Sports for Life (424 Ashland Place, Highland
Park, IL 60035) for the instruction of tennis and pickleball classes and
camps for both youth and adults. The agreement period will run from
January 1, 2023, through December 31, 2023, and will be the first of two
optional one-year renewal terms.
Revenue from program registrations is deposited into the General Fund
Account, Chandler-Newberger Center Business Unit
100.30.3035.53565, and instructional expenses are paid from Chandler-
Newberger Business Unit 100.30.3035.62505, which has a $215,000
budgeted allocation. Revenues are split 70% to the vendor and 30% to
the City.
For Action
Approval of Contract Renewal 1 of 2 with Sports for Life, for instruction
of tennis and pickle ball classes and camps. (RFP 19-23)
321 - 331
A10.Approval of Contract Renewal 2 of 2 with Connelly’s Academy Inc.
for Martial Arts Instruction at the Levy Senior Center. (RFP 18-42)
Staff recommends the City Council authorize the City Manager to
execute a one (1) year professional services contract renewal with
Connelly’s Academy Inc. (211 Golf Terrace, Wilmette, IL 60091), for
martial arts instruction at the Levy Senior Center. This is the second
renewal of the two one-year optional renewals. This agreement renewal
period will run from January 1, 2023 through December 31, 2023.
Revenue from program registrations are deposited into the General
Fund Account, Levy Senior Center 100.30.3055.53565 and expenses
for account Services Instructor are from paid instruction the
100.30.3055.62505. Revenues are split 60% to the vendor and 40% to
the City.
For Action
Approval of Contract Renewal 2 of 2 with Connelly’s Academy Inc. for
Martial Arts Instruction at the Levy Senior Center. (RFP 18-42)
332 - 347
A11.Approval of Change Order No. 4 with Bolder Contractor Inc. for the
30-Inch Transmission Main Project Construction (Bid 21-36)
Staff recommends City Council authorize the City Manager to execute
Change Order No. 4 to the contract with Bolder Contractors, Inc. (316
Cary Point Drive, Cary, IL 60013) for the 30-Inch Transmission Main
Project Construction (Bid 21-36) in the amount of $166,430. This will
increase the total contract amount from $11,897,432 to $12,063,862.
The City has a loan agreement in place with the IEPA for funding from
the the for of amount $10,141,285 in Fund Revolving State the
engineering and construction of this project. Staff will seek a Loan
Amendment to increase the loan amount to cover all eligible costs if the
construction cost exceeds the loan amount. The loan is currently set to
be repaid over 20 years at 1.1% interest. IEPA loan funding for this work
is being routed through the Water Fund, Capital Improvement (Account
513.71.7330.65515-417006).
For Action
Approval of Change Order No. 4 with Bolder Contractor Inc. for the 30-
Inch Transmission Main Project Construction (Bid 21-36)
348 - 352
A12 to a Manager Execute the Authorizing Resolution City 5-R-23
Contract for the Purchase of Real Property at 729-39 Howard Street
Councilmember Reid recommends adoption of Resolution 5-R-23,
Authorizing the City Manager to Execute a Contract for the Purchase of
Real Property Located at 729-739 Howard Street $950,000.
Howard # account Tax Finance Increment Ridge (TIF)
330.99.5860.65507. Approximately $1,584,867 remains in the TIF for
economic development purposes.
For Action
Resolution 5-R-23 Authorizing the City Manager to Execute a Contract
for the Purchase of Real Property at 729-39 Howard Street
353 - 358
A13.3-4-6(D) Section Code to Amending 5-O-23, Ordinance City
Increase the Number of Class D Liquor Licenses from Sixty Seven
to Sixty Eight for Hokkaido Ramen Evanston, Inc. d/b/a Hokkaido
Ramen, 812 Church Street, #18
The Liquor Control Review Board recommends City Council approval of
Ordinance 5-O-23, amending City Code Section 3-4-6(D) to increase the
number of Class D liquor licenses from sixty seven to sixty eight.
Councilmember Kelly recommends a suspension of the City Council
rules for introduction and action at the January 9, 2023 City Council
meeting.
For Introduction and Action
Ordinance 5-O-23, Amending City Code Section 3-4-6(D) to Increase
the Number of Class D Liquor Licenses from Sixty Seven to Sixty Eight
for Hokkaido Ramen
359 - 362
A14.3-4-6(D) Section to City Ordinance 6-O-23, Amending Code
Increase the Number of Class D Liquor Licenses from Sixty Eight
to Sixty Nine for STFTFR, LLC d/b/a Fonda, 1735 Benson Avenue
The Liquor Control Review Board recommends City Council approval of
Ordinance 6-O-23, amending City Code Section 3-4-6(D) to increase the
number nine. sixty eight to from licenses liquor D Class of sixty
Councilmember Kelly recommends a suspension of the City Council
rules for introduction and action at the January 9, 2023 City Council
meeting.
For Introduction and Action
Ordinance 6-O-23, Amending City Code Section 3-4-6(D) to Increase
the Number of Class D Liquor Licenses from Sixty Eight to Sixty Nine for
STFTFR, LLC
363 - 366
A15.to 3-4-6(C-1) Section Code Amending 7-O-23, Ordinance City
Increase the Number of Class C-1 Liquor Licenses from Zero to
One 1710 Hotel d/b/a Orrington, Management, LLC Hilton for
Orrington Avenue
The Liquor Control Review Board recommends City Council approval of
Ordinance 7-O-23, amending City Code Section 3-4-6(C-1) to increase
the of Class liquor licenses from zero to one. number C-1
Councilmember Kelly recommends a suspension of the City Council
rules for introduction and action at the January 9, 2023 City Council
meeting.
For Introduction and Action
Ordinance 7-O-23, Amending City Code Section 3-4-6(C-1) to Increase
the Number of Class C-1 Liquor Licenses from Zero to One for Hilton
Management, LLC
367 - 370
A16.Ordinance City Code, of 3-4-6 Section Amending 8-O-23, the
"Classification and New Fees," to Add Subsection (F-3), "Retailer
Liquor License"
The Liquor Control Review Board recommends City Council adoption of
Ordinance Code, City Section of 3-4-6 Amending 8-O-23, the
"Classification and New Fees," to Add Subsection (F-3), "Retailer Liquor
License." Councilmember Kelly requests suspension of the rules for
introduction and action at the January 9, 2023 City Council meeting.
For Introduction and Action
Ordinance 8-O-23, Amending Section 3-4-6 of the City Code,
"Classification and New Fees" to Add Subsection (F-3), :Retailer Liquor
License"
371 - 374
A17.Ordinance 10-O-23, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply
Loan Program
10-O-23 Ordinance adoption of City recommends Staff Council
authorizing the City to borrow funds from the Illinois Environmental
Protection Agency (IEPA) Public Water Supply Loan Program for the 30-
inch Transmission Main Rehabilitation. City Manager Stowe
recommends a suspension of the City Council rules for introduction and
action at the January 9, 2023, City Council meeting.
This ordinance authorizes the City to borrow up to $12,500,000. The
debt Water (Account Fund the from provided be will service
513.71.7330.65515). A copy of the 5-year water fund analysis is
attached, which includes this loan and the debt service for repayment.
For Introduction and Action
Ordinance 10-O-23, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply Loan
Program
375 - 385
A18.Ordinance 134-O-22, Vacating the North-South Alley East of Central
Park Avenue and South of Grant Street
134-O-of Ordinance Council City recommends Staff adoption
22,Vacating the North-South Alley East of Central Park Avenue and
South of Grant Street
For Action
Ordinance 134-O-22, Vacating the North-South Alley East of Central
Park Avenue and South of Grant Street
386 - 402
A19.Ordinance 129-O-22, Selling a Vacated Portion of Public Land East
of Central Park Avenue, South of Grant Street, to an Abutting
Owner at 2229 Central Park Avenue
Staff recommends City Council adoption of Ordinance 129-O-22,Selling
a Vacated Portion of Public Land East of Central Park Avenue, South of
Grant Street, to an Abutting Owner at 2229 Central Park Avenue.
Requires two-thirds (2/3) vote of the Council members
For Action
Ordinance 129-O-22, Selling a Vacated Portion of Public Land East of
Central Park Avenue, South of Grant Street, to an Abutting Owner at
2229 Central Park Avenue
403 - 410
A20.Ordinance 131-O-22, Selling a Vacated Portion of Public Land East
of Central Park Avenue, South of Grant Street, to an Abutting
Owner at 2235 Central Park Avenue
Staff recommends City Council adoption of Ordinance 131-O-22,Selling
a Vacated Portion of Public Land East of Central Park Avenue, South of
Grant Street, to an Abutting Owner at 2235 Central Park Avenue.
Requires two-thirds (2/3) vote of the Council members
For Action
Ordinance 131-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, South of Grant Street, to an Abutting Owner at
2235 Central Park Avenue
411 - 418
A21.Ordinance 132-O-22, Selling a Vacated Portion of Public Land East
of Central Park Avenue, South of Grant Street, to an Abutting
Owner at 2245 Central Park Avenue
Staff recommends City Council adoption of Ordinance 132-O-22,Selling
a Vacated Portion of Public Land East of Central Park Avenue, South of
Grant Street, to an Abutting Owner at 2245 Central Park Avenue.
Requires two-thirds (2/3) vote of the Council members
For Action
Ordinance 132-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, South of Grant Street, to an Abutting Owner at
2245 Central Park Avenue
419 - 426
A22.Ordinance 133-O-22, Selling a Vacated Portion of Public Land East
of Central Park Avenue, South of Grant Street, to an Abutting
Owner at 2944 Grant Street
Staff recommends City Council adoption of Ordinance 133-O-22,Selling
a Vacated Portion of Public Land East of Central Park Avenue, South of
Grant Street, to an Abutting Owner at 2944 Grant Street. Requires two-
thirds (2/3) vote of the Council members
For Action
Ordinance 133-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, South of Grant Street, to an Abutting Owner at
2944 Grant Street
427 - 434
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinance 125-O-22, Major Zoning Relief to Eliminate an Existing
Condition for Termination of Use upon Change in Ownership at
3101 Central Street, Lakeside Auto Repair
The Land Use Commission and staff recommend the adoption of
Ordinance 125-O-22, Major zoning relief to eliminate an existing
condition that requires termination of the legally nonconforming use,
Automobile Repair and Auto Body Repair, upon termination of the
current the eliminate to ownership. proposed The modification
termination of use condition from existing Major Variation Ordinance
105-O-19 meets the Standards for Approval for Major Variations.
For Action
Ordinance 125-O-22, Major Zoning Relief to Eliminate an Existing
Condition for Termination of Use upon Change in Ownership at 3101
Central Street, Lakeside Auto Repair
435 - 460
P2.Ordinance 126-O-22 approving Major Variations pursuant to City
Code Section 6-3-8-10 (D) for the property located at 1453 Maple
Avenue
The Community Development Department recommends adoption of
Ordinance 126-O-22 to grant the following Major Variations from the
Evanston to allow adaptive use to multi-family Ordinance Zoning
residential in the R6 General Residential District.
For Action
Ordinance 126-O-22 approving Major Variations pursuant to City Code
Section 6-3-8-10 (D) for the property located at 1453 Maple Avenue
461 - 523
P3.Ordinance 128-O-22 Granting a Special Use Permit for a
Convenience Store at 321 Howard Street in the B3 Business
District
The Land Use Commission recommends the adoption of Ordinance
128-O-22 granting a Special Use Permit for a Convenience Store at 321
Howard Street in the B3 Business District. The applicant has complied
with all zoning requirements and meets all of the Standards for Special
Use for this district.
For Action
Ordinance 128-O-22 Granting a Special Use Permit for a Convenience
Store at 321 Howard Street in the B3 Business District - Pdf
524 - 532
(X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.Ordinance 1-O-23, Amending the City Code and Creating Section 3-
2-22 “Retail Single Use Bag Tax”
The Human Services Committee recommends adoption of Ordinance 1-
O-23, Amending the City Code and Creating Section 3-2-22 “Retail
Single Use Bag Tax.”
For Introduction
1-O-23 Amending the City Code and Creating Section 3-2-22 “Retail
Single Use Bag Tax”
533 - 543
H2.Ordinance 2-O-23, Amending the City Code, “Creating Title 12
"Consumer Chapter 1, Cashless Establishments Protections"
Prohibited.
The Human Services Committee requests City Council adoption of
Ordinance 2-O-23, City Code, “Creating Title 12 Amending the
“Consumer Protections” Chapter 1, "Cashless Establishments
Prohibited".
For Introduction
Ordinance 2-O-23, Amending the City Code, “Creating Title 12,
Consumer Protections" Chapter 1, Cashless Establishments Prohibited
544 - 549
(XIII)CALL OF THE WARDS
upon by the Mayor be announce or provide shall (Councilmembers called to
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIV)EXECUTIVE SESSION
(XV)ADJOURNMENT
(XVI)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
1/10/2023 6:00PM Finance and Budget Committee
1/10/2023 6:30PM Arts Council (Virtual)
1/10/2023 7:00PM Redistricting Committee (Hybrid)
1/10/2023 7:00PM Preservation Commission
1/11/2023 2:30PM Board of Local Improvements
1/11/2020 6:30PM Citizen Police Review Commission
1/11/2023 7:00PM Land Use Commission
1/12/2023 8:30AM Referrals Committee
1/13/2023 7:15AM Utilities Commission (Virtual)
1/19/2023 6:30PM Equity and Empowerment Commission
1/19/2023 7:00PM Social Services Committee