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HomeMy WebLinkAboutFebruary 23, 2023AGENDA City Council Monday, January 23, 2023 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 6:30 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee begins at 6:00pm City Council convenes at 6:30pm or the conclusion of Planning & Development Committee Join Zoom Meeting: https://us06web.zoom.us/j/89166852721?pwd=WG1WV2xsMm51blNhNTJsSTdPTGdDUT09 Meeting ID: 891 6685 2721 Passcode: 775240 Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. Page (I)ROLL CALL - COUNCILMEMBER SUFFREDIN (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III)CITY MANAGER PUBLIC ANNOUNCEMENTS Economic Development Update (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their a addressed be to topic non-agenda on item agenda the and name or designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Councilmembers is Comment Public Comment. during respond not do Public intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages disrupts, otherwise or disturbs which disorderly other any in conduct impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind. (VI)SPECIAL ORDERS OF BUSINESS SP1.Amending 110-O-22) (formerly Ordinance Ordinance 13-O-23, Portions of Title 9, Chapter 5, “General Offenses” of the City Code Councilmember Reid requests adoption of Ordinance 13-O-23, Amending Title 9, Chapter 5 "General Offenses" of the City Code. For Introduction Ordinance 13-O-23, (formerly Ordinance 110-O-22) Amending Portions of Title 9, Chapter 5, “General Offenses” of the City Code 12 - 18 SP2.ARPA Update - Funding Commitments & Unallocated Balance For Discussion American Rescue Plan Act (ARPA) funds, account 170.99.1700.55251 For Discussion ARPA Update - Funding Commitments & Unallocated Balance 19 - 24 (VII)CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Regular City Council meeting of January 9, 2023 Staff recommends the approval of the Minutes of the Regular City Council meeting of January 9, 2023 For Action Approval of the Minutes of the Regular City Council meeting of January 9, 2023 25 - 43 (VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.Approval of the City of Evanston Payroll and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of December 19, 2022, through January 1, 2023, in the amount of $2,930,468.70 and the Bills List for January 24, 2023, FY 2022, in the amount of $1,695,709.34, and the Bills List January 24, 2023, FY 2023 in the amount of $1,560,682.27. For Action Approval of the City of Evanston Payroll and Bills List 44 - 88 A2.Approval of a Purchase of Six Electric Vehicles for Various City Departments for FY 2023 Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with Currie Motors (10125 W. Laraway Rd, Frankfort, IL 60423) for six (6) Chevrolet Bolt EVs in the amount of $183,678.60. City various by vehicles be will six The utilized departments, including Community Development, Health & Human Services, and the Public Works Agency. Funding for the six (6) vehicles will be from the Automotive Equipment Fund (Account 601.19.7780.65550) in the amount of $183,678.60 which has a FY 2023 budgeted amount of $2,700,000.00. This expenditure represents 6.8% of this budgeted amount. For Action Approval of a Purchase of Six Electric Vehicles for Various City Departments for FY 2023 89 - 107 A3.Approval of Sole Source Purchase for Self-Contained Breathing Apparatus Equipment from Municipal Emergency Services. Staff recommends approval of Sole-Source purchase of Self-Contained Breathing Apparatus equipment from Municipal Emergency Services (75 Remittance Drive, Suite 3135, Chicago, IL 60675) for $472,635.00 out of Fund 100.23.2315.65090. A sole-source purchase requires 2/3 vote of the Councilmembers. Fire Department General Fund 100.23.2315.65090 which has $473,000 budgeted in FY23 with $473,000 remaining YTD. For Action Approval of Sole Source Purchase for Self-Contained Breathing Apparatus Equipment from Municipal Emergency Services. 108 - 114 A4.Approval of Contract Award with Interra, Inc. for Material Testing Services (RFP 22-53) Staff recommends the City Council authorize the City Manager to execute an agreement with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) for Material Testing Services (RFP 22-53) in the amount of $200,000. This agreement is for a term of one year with two additional one-year options to renew. This agreement is a multiple-task order agreement. Additional tasks will be authorized by staff on an as-needed basis. Funding will be provided from the budgets for individual capital projects but will not exceed $200,000 for the initial 12-month contract term. A detailed summary of Task Order 1 is included in the memo below. For Action Approval of Contract Award with Interra, Inc. for Material Testing Services (RFP 22-53) 115 - 118 A5.Approval of a Construction Contract for the Rehabilitation of the Evanston Municipal Storage Facility Phase 1 Staff recommends the City Council authorize the City Manager to execute a contract with G.A. Johnson & Sons (828 Foster Street, Evanston, Illinois 60201) to provide architectural and engineering services for Evanston Municipal Storage Facility Phase 1 in the amount of $717,550.Award of a contract without advertising for bids requires two-thirds (⅔) vote of the City Council. This project will be funded from the sale of the City-owned building at 2026 415.40.4219.62145-No. (Account Street, Central Evanston 620016) in the amount of $554,077.33, and from the 2023 General Obligation Bonds (Account No. 415.40.4123.62145-620016) in the amount of $163,472.87. A detailed summary is included in the memo below. For Action Approval of a Construction Contract for the Rehabilitation of the Evanston Municipal Storage Facility Phase 1 119 - 135 A6.Approval of FY 2023 Estimated Annual User Charge with the Water Reclamation District of Greater Chicago Metropolitan (MWRDGC) for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends City Council approve payment of the estimated annual user charge for 2023 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount of $201,167.43. Four payments of $50,291.86 will be made beginning in February 2023 and ending in November 2023. Funding is provided by the Water Fund Filtration Business Unit (Account 510.40.4220.62420), of budget 2023 an approved has which FY $352,000.00 and a YTD balance of $352,000.00. For Action Estimated Annual User Charge for 2020 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge 136 - 139 A7.Approval of Contract Award to Wreckon Specs, LLC for Property Demolition Services Staff recommends the City Council authorize the City Manager to execute an agreement with Wreckon Specs LLC (2115 Wesley Avenue, Evanston, IL 60201) in the amount of $214,500 for Demolition or Deconstruction Services of the Emerson/Jackson Site (Bid No. 22-63) West Evanston Tax Increment Financing (TIF) 335.99.5870.65515 (Other Improvements). The subject property is within the Five Fifths TIF. Staff recommends porting funds from the West Evanston TIF to the Five Fifths TIF. Staff recommends porting the funds back to the West Evanston TIF when increment is collected into the Five Fifths TIF in 2023. For Action Approval of Contract Award to Wreckon Specs, LLC for Property Demolition Services 140 - 236 A8.Approval of Sole Source Contract with Hunden Strategic Partners to Provide a Ryan Field Economic Impact Study Staff recommends City Council authorize the City Manager to execute a sole-source contract with Hunden Strategic Partners to complete a Ryan Field Rebuild Economic Impact Study. Hunden will seek a full waiver of the MWEBE participation goal requirement. A sole-source purchase requires 2/3 vote of the Councilmembers. The fee, in an amount not to exceed $68,000, would be paid from contingency account in the City Manager's budget, 100.15.1525.68205 which has a budget allocation of $150,000, all of which is remaining. For Action Approval of Sole Source Contract with Hunden Strategic Partners to Provide a Ryan Field Economic Impact Study 237 - 279 A9.Approval of Proposed Lease Language as Provided by the Jens Jensen Gardens in Evanston, Inc. the of Councilmember Council City recommends Kelly approval language contained in the Lease Agreement provided by the Jens Jensen Gardens in Evanston, Inc. for the exclusive right to the coach house and connected greenhouse and portions of the land (collectively, the “Premises”) located at the Harley Clarke property. For Action Approval of Proposed Lease Language as Provided by the Jens Jensen Gardens in Evanston, Inc. 280 - 291 A10.Approval of a One-Year Extension to the Contract with Backflow Solutions Incorporated for Cross-Connection Control Management Program Services (RFP 19-61) Staff recommends the City Council authorize the City Manager to execute a one-year extension to the contract with Backflow Solutions Incorporated (12609 South Laramie Ave, Alsip, Illinois 60803) for the period of February 28, 2023, to February 28, 2024, to provide Cross- Connection Control Management Program services in the not-to-exceed amount of $47,700.00. Other Water Fund, Water Operations by provided is Funding the Business Unit (Account 510.40.4225.62185), which has an approved FY 2023 budget of $130,000.00, all of which is remaining. For Action Approval of a One-Year Extension to the Contract with Backflow Solutions Incorporated for Cross-Connection Control Management Program Services 292 - 294 A11.Approval of Change Order No. 1 to the Agreement with McGuire Igleski & Associates, Inc. for the Water Treatment Plant First Floor Window Hardening Design Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with McGuire Igleski & Associates, Inc. (1330 Sherman Avenue, Evanston, IL 60201) for the Water Treatment Plant (WTP) First Floor Window Hardening Design in the amount of $7,500.00. This will increase the overall contract amount from $17,500.00 to $25,000.00. This Change Order includes a time extension of 323 days, extending the contract completion date from December 15, 2022, to November 3, 2023. Water (Account Fund the this be will work for Funding from 513.71.7330.62145-722007), which has an approved FY 2023 budget of $3,762,000.00, all of which is remaining. For Action Approval of Change Order No. 1 to the Agreement with McGuire Igleski & Associates, Inc. for the Water Treatment Plant First Floor Window Hardening Design 295 - 299 A12.Resolution 3-R-23, Authorizing the City Manager to Enter Into A Parking Lease Agreement with Zoe Life Evanston Labs Owner, LLC at the City Garage Located at 525 Church Street Staff recommends that the City Council adopt Resolution 3-R-23 authorizing the City Manager to enter into a multi-year parking lease with Zoe Life Evanston Labs Owner, LLC, for 100 parking spaces in the City-owned parking garage located at 525 Church Street. For Action Resolution 3-R-23, Authorizing the City Manager to Enter Into A Parking Lease Agreement with Zoe Life Evanston Labs Owner, LLC at the City Garage Located at 525 Church Street 300 - 314 A13.Resolution 6-R-23, Authorizing the City Manager to Execute the Collective Bargaining Agreement Between the City of Evanston and Evanston Police Sergeants Association Affiliated with Illinois Fraternal Order of Police Labor Council Staff recommends City Council adoption of Resolution 6-R-23, ratifying the collective bargaining agreement with the City and the Evanston Police Sergeants Association affiliated with the Illinois Fraternal Order of Police Labor Council (hereafter referred to as "FOP Sergeants"). For Action Resolution 6-R-23, Authorizing the City Manager to Execute the Collective Bargaining Agreement Between the City and Evanston Police Sergeants 315 - 324 A14.Resolution 7-R-23, Authorizing the City Manager to Execute the Collective Bargaining Agreement Between the City of Evanston and Illinois Fraternal Order of Police the recommends 7-R-23, Resolution of adoption the Staff ratifying collective bargaining agreement with the City and the Illinois Fraternal Order of Police (hereafter referred to as "FOP Patrol"). For Action Resolution 7-R-23, Authorizing the City Manager to Execute the Collective Bargaining Agreement Between the City of Evanston and IL FOP Patrol 325 - 334 A15.Resolution 8-R-23, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code for Resurfacing Various Evanston Streets Staff recommends City Council adoption of Resolution 8-R-23, of Illinois an Sign Department Clerk City the Authorizing to Transportation Resolution for Improvement under the Illinois Highway Code for Resurfacing Various Evanston Streets. This will allow the use of Motor Fuel Tax (MFT) funds in the amount of $1,444,000 for street resurfacing. Funding will be provided from Motor Fuel Tax Funds (MFT) in the amount of $1,444,000 (Account 200.40.5100.65515 – 423002), which has a total FY 2023 budget of $4,141,600. For Action Resolution 8-R-23, Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code for Resurfacing Various Streets 335 - 342 A16.Resolution 9-R-23, Amending the Intergovernmental Agreement for Reciprocal Reporting and School Resource Officers Between the City of Evanston and Evanston Township High School District 202 Staff recommends City Council adoption of Resolution 9-R-23, authorizing the City Manager to execute an amendment to the Intergovernmental Agreement for Reciprocal Reporting and School Resource Officers Between the City of Evanston and Evanston Township High School District 202. For Action Resolution 9-R-23, Amending the Intergovernmental Agreement for Reciprocal Reporting Between the City of Evanston and ETHS 343 - 349 (IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Resolution 1-R-23, Authorizing the Acquisition of Real Property at 2404 Ridge Avenue Through Eminent Domain City staff recommends City Council adoption of Resolution 1-R-23, authorizing the acquisition of real property at 2404 Ridge Avenue through eminent domain. For Action Resolution 1-R-23, Authorizing the Acquisition of Real Property at 2404 Ridge Avenue Through Eminent Domain 350 - 357 (X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE H1.Ordinance 2-O-23, Amending the City Code, “Creating Title 12 "Consumer Protections" Chapter 1, Cashless Establishments Prohibited. The Human Services Committee requests City Council adoption of Ordinance 12 Title "Creating the City Amending Code, 2-O-23, "Consumer Protections" Chapter 1, "Cashless Establishments Prohibited." For Action Ordinance 2-O-23, Amending the City Code, “Creating Title 12 "Consumer Protections" Chapter 1, Cashless Establishments Prohibited" 358 - 363 (XI)APPOINTMENTS AP1.Approval of Appointment to Boards, Commissions, and Committees The Mayor recommends City Council approval of the appointments of Yancey Hughes to the Arts Council and Christopher Swanson to the Animal Welfare Board. For Action (XII)CALL OF THE WARDS called upon by the Mayor shall announce or provide (Councilmembers be to information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XIII)EXECUTIVE SESSION (XIV)ADJOURNMENT (XV)UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 1/25/2023 6:00PM Economic Development Committee 1/25/2023 7:00PM Land Use Commission 1/26/2023 5:30PM Emergency Telephone System Board 2/1/2023 6:00PM Citizen Police Review Commission 2/6/2023 5:00PM Rules Committee 2/6/2023 6:00PM Human Services Committee 2/8/2023 7:00PM Land Use Commission 2/9/2023 6:30PM Environment Board 2/9/2023 7:00PM Social Services Committee 2/10/2023 7:15AM Utilities Commission (Virtual)