HomeMy WebLinkAbout10.24.22 Actions
CITY COUNCIL ACTIONS
City Council
Monday, October 24, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:45 PM
Absent: None
Motions resulting from City Council - Oct 24 2022
Item Item Description Motion Disposition
PH1. Public Hearing for 2023 Proposed Budget Staff recommends City Council conduct a public
hearing to receive public comment regarding the FY
2023 Proposed Budget for the City of Evanston.
Discussion
SP1. Climate Action & Resilience Plan
Implementation Update
Staff recommends City Council accept and place on
file this update on implementation of the Climate
Action and Resilience Plan (CARP).
Accepted and Placed
on File
CM1. Approval of the Minutes of the Regular City
Council meeting of October 10, 2022 and the
Special City Council meeting of October 17,
2022
Staff recommends approval of the minutes of the
Regular City Council meeting of October 10, 2022
and the Special City Council meeting of October 17,
2022.
Approved on Consent
Agenda
A1. Approval of the City of Evanston Payroll, Bills
List and Credit Card Activity
Staff recommends City Council approval of the City
of Evanston Payroll for the period of September 26,
2022, through October 9, 2022, in the amount of
$3,041,718.18. Bills List for October 25, 2022, in the
amount of $4,650,692.47.
Approved on Consent
Agenda
A2. Approval of BMO Harris Amazon Credit Card
Activity
Staff recommends approval of the City of
Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending August 26, 2022, in
the amount of $5,375.46.
Approved 8 – 0
Sufferdin Abstain
A3. Approval of Customer Relationship
Management Software with QScend
Technologies, Inc.
Staff recommends City Council authorize the City
Manager to enter into a three (3) year agreement,
with three one-year options to renew, with QScend
Technologies, Inc. (231 Bank Street, Waterbury CT
067,02) for Customer Relationship Management
software for a not to exceed expense of $84,400 for
Year 1 and $52,000 for Years 2-6. The enhanced
Customer Relationship Management software will
provide a 360-degree view of the customer
(residents, businesses, visitors etc.) while ensuring
that all relevant privacy and security guidelines are
followed. By seamlessly managing operations and
data, the City will be able to continue providing an
elevated level of service to residents through
anticipating and proactively responding to customer
needs.
Approved on Consent
Agenda
A4. Approval of $500,000 in ARPA Funding for
Family Focus for a Welcoming Center
The Social Services Committee and staff
recommend approval of a funding request from
Family Focus for $500,000 in ARPA for a
Welcoming Center.
Approved 9 - 0
A5. Approval of Contracts with Alexander
Chemical Corporation, Polydyne
Incorporated, and Carus Corporation for FY
2023 Water Treatment Chemicals (Bid 22-
54)
Staff recommends City Council authorize the City
Manager to execute agreements with Alexander
Chemical Corporation (7593 S. First Road, LaPorte,
IN 46350) in the amount of $735,078.00, Polydyne
Incorporated (One Chemical Plant Road, Riceboro,
GA 31323) in the amount of $91,640.00, and Carus
Corporation (315 Fifth Street, Peru IL 61354) in the
amount of $379,080.00, for the period of January 1,
2023, to December 31, 2023, for the purchase of
water treatment chemicals (Bid 22-54), for a total
amount of $1,205,798.00.
Approved on Consent
Agenda
A6. Approval of Contract with Suburban Tree
Consortium for the Purchase of Trees and
Planting Services for Fall 2022
Staff recommends that City Council authorize the
City Manager to execute a contract with Suburban
Tree Consortium (STC) for the purchase and
planting of 142 trees in the amount of $46,178.95.
Approved 9 - 0
A7. Approval of a Contract Award with Ballard
Marine Construction, LLC for the 1909 Raw
Water Intake Replacement (Bid 22-35)
Staff recommends the City Council rescind its prior
action of July 25, 2022 authorizing the City Manager
to issue a Notice of Intent to Award the contract for
the 1909 Raw Water Intake Replacement Project
(Bid 22-35) to IHC Construction Companies, LLC
and, instead, authorize the City Manager to issue a
Notice of Intent to Award the contract for the 1909
Raw Water Intake Replacement Project (Bid 22-35)
to Ballard Marine Construction, LLC (727 S. 27th
Street, Washougal, WA 98671) in the amount of
$47,202,200.00, and contingent upon receiving the
appropriate loan funding from the Illinois
Environmental Protection Agency (IEPA),
authorizing the City Manager to execute the Loan
Agreement with IEPA and the Contract with Ballard.
Approved on Consent
Agenda
A8. Approval of a Contract Award with Standard
Printing Company, Incorporated. dba
Information Outsource for FY 2023, 2024, &
2025 Utility Bill Print and Mail Services (RFP
22-44)
Staff recommends the City Council authorize the
City Manager to execute an agreement with
Standard Printing Company, Incorporated dba
Information Outsource (3540 W. Lincoln Street,
Phoenix, AZ 85009) to provide utility bill print and
mail services for the period of January 1, 2023 to
December 31, 2025 in the not-to-exceed amount of
$139,050.00.
Approved on Consent
Agenda
A9. Approval of 3-year Contract Extension with
Groot Industries for the Residential Refuse
and Residential Yard Waste Franchises
Staff recommends the City Council authorize the
City Manager to execute an agreement with Groot
Industries (2500 Landmeier Rd, Elk Grove Village,
IL 60007) for the Residential Refuse and
Residential Yard Waste Franchises.
Approved on Consent
Agenda
A10. Approval of increase in Purchase Order
#2022-156 by $3,710 for Soccer
Programming at Chandler-Newberger
Community Center
Staff recommends the City Council authorize the
City Manager to approve the increase in Purchase
Order #2022-156 by $3,710 for tennis programming
at Chandler-Newberger Community Center with
Evanston Soccer Association.
Approved on Consent
Agenda
A11. Approval of Change Order No. 1 to the
Agreement with CDM Smith Inc. for Lead
Service Line Replacement Plan and Pilot
Implementation (RFP 21-29)
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 1 to the
agreement with CDM Smith Inc. (125 South
Wacker, Suite 700, Chicago, IL 60606) for Lead
Service Line Replacement Plan and Pilot
Implementation (RFP 21-29) in the amount of
$48,867.00. This will increase the overall contract
amount from $1,140,940.00 to $1,189,807.00. This
change order includes a time extension of 215
days, extending the contract completion date from
May 3, 2023 to December 4, 2023.
Approved on Consent
Agenda
A12. Approval of Change Order No. 1 to the
Agreement with Benchmark Construction
Co., Inc. for the Large Diameter Sewer
Rehabilitation – Greenleaf Street (Bid No.
21-35)
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 1 to the
agreement with Benchmark Construction Co., Inc.
(2260 Southwind Blvd., Bartlett, IL 60103) for the
Large Diameter Sewer Rehabilitation – Greenleaf
Street (Bid No. 21-35) in the amount of $30,506.51.
This will increase the overall contract amount from
$1,188,060 to $1,218,566.51.
Approved on Consent
Agenda
A13. Report on Emergency Replacement of Two
(2) Boilers at Noyes Cultural Arts Center by
Great Lakes Plumbing and Heating
Company
Staff recommends the City Council accept and
place on file this report that describes the
emergency replacement of two existing boilers at
the Noyes Cultural Arts Center. A recent inspection
found that two boilers were in need of immediate
replacement; two of the three are needed to be
working at all times. Due to the urgency of the
repairs as temperatures are already cooling and
winter is approaching, staff received immediate
approval from the City Manager to move forward
with the emergency replacement with Great Lakes
Plumbing and Heating Company (4521 W. Diversey
Ave., Chicago, IL 60639). The vendor had the
required boilers in stock and quoted at the lowest
price of $147,782.
Approved 9 – 0
Accepted and Placed
on File
A14. Resolution 63-R-22, Recognizing the Public
Benefit of the City Paying Private Sewer
Repair Line Costs in Excess of $15,000 Per
Repair For A Residential Property
At the request of several community members and
based on comments made during the August 8,
2022, A&PW meeting, the staff is presenting a
revised Resolution 63-R-22, Recognizing the Public
Benefit of the City Paying Private Sewer Repair
Line Costs in Excess of $15,000 Per Repair For A
Residential Property, for the A&PW Committee and
City Council consideration.
Held in Committee
A15. Resolution 73-R-22, Authorizing the Mayor to
sign an Illinois Department of Transportation
Resolution for Maintenance of Streets and
Highways in order to transfer funds
previously allocated in the 2022 Fiscal Year
Budget from the Motor Fuel Tax fund to the
General Fund for the General Maintenance
of Streets
Staff recommends City Council approval of
Resolution 73-R-22, Authorizing the Mayor to sign
an Illinois Department of Transportation Resolution
for Maintenance of Streets and Highways in order to
transfer funds previously allocated in the 2022
Fiscal Year Budget from the Motor Fuel Tax fund to
the General Fund for the General Maintenance of
Streets.
Approved on Consent
Agenda
A16. Resolution 112-R-22, Authorizing the City
Manager to hire Participatory Budgeting Staff
The Participatory Budgeting Committee
recommends that the City Council adopt Resolution
112-R-22, Authorizing the City Manager to hire
Participatory Budgeting Staff.
Approved on Consent
Agenda
A17. Resolution 113-R-22 Authorizing Canal
Shores to Enter Into an Agreement with Last
Call Tavern Group LLC to Host a University
of Ohio Alumni Tailgate on November 5,
2022
Staff recommends adoption of Resolution 113-R-22
authorizing Canal Shores to enter into an
agreement with Last Call Tavern Group LLC to host
a University of Ohio alumni tailgate on November 5,
2022 at the Evanston Wilmette Golf Course on hole
#3 (corner of Girard and Central St.). The tailgating
will be allowed 3 hours prior to the start of the
football game and conclude 1 hour after the
completion of the football game.
Approved on Consent
Agenda
A18. Resolution 114-R-22 Approving Extended
Hours for One Day Liquor License for Last
Call Tavern Group for November 5, 2022
Councilmember Revelle recommends City Council
approval of Resolution 114-R-22 approving
extended hours for the one day liquor license for
Last Call Tavern Group for November 5, 2022.
Approved on Consent
Agenda
A19. Ordinance 49-O-22, Excluding Cannabinoids
the Presence of Cannabinoids in the City's
Pre-Employment Drug Screening Program
from Employment Criteria
Councilmember Burns recommends adoption of
Ordinance 49-O-22, excluding the presence of
cannabinoids in the City's pre-employment drug
screening program from employment criteria.
Approved on Consent
Agenda
F1. Single Audit for FY 2021 This item was presented to the Finance & Budget
Committee on October 11, 2022. The single audit
was accepted and placed on file by the committee.
Approved on Consent
Agenda Accepted
and Placed on File
H1. Resolution 68-R-22, Authorizing the City
Manager to Execute An Agreement with
LEAP Concerning the Reimagining Public
Safety Committee and Low-Priority 911 Calls
Councilmember Burns recommends adoption of
Resolution 68-R-22, Authorizing the City Manager
to Execute An Agreement with LEAP Concerning
the Reimagining Public Safety Committee and Low-
Priority 911 Calls. Sole source purchase requires
2/3 vote of the Councilmembers.
Held until
November 14, 2022
H2. Ordinance 88-O-22, Adding Subsection 9-1-
4-1 “Prohibiting the Use of No-Knock
Warrants”
Councilmember Reid requests that the Human
Services Committee recommends that Ordinance
88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the
Use of No-Knock Warrants”, be forwarded to the
City Council for adoption.
Approved on Consent
Agenda
R1. Ordinance 107-O-22, Amending Title 2,
Chapter 3 of the City Code amending the
name of the Commission on Aging to the
Commission on Aging and Disabilities
Staff and the Rules Committee request adoption of
Ordinance 107-O-22, Amending Title 2, Chapter 3
of the City Code, amending the name of the
Commission on Aging to the Commission on Aging
and Disabilities.
Approved on Consent
Agenda
R2. Ordinance 109-O-22, Amending City Code
Title 2, Chapter 6 "Social Services
Committee"
Staff and the Rules Committee recommend
adoption of Ordinance 109-O-22, amending City
Code Title 2 Chapter 6 "Social Services Committee"
to have recommendations from that committee go
directly to the City Council, making a more efficient,
consistent, and transparent process for funding
social services programs.
Approved on Consent
Agenda
AP1. Approval of Appointment to Boards,
Commissions and Committees
The Mayor recommends City Council approval of
the appointment of Ignatius Valentine to the Arts
Council.
Approved on Consent
Agenda