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HomeMy WebLinkAbout09.12.22 Actions CITY COUNCIL ACTIONS City Council Monday, September 12, 2022 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 6:30 PM Absent: Councilmember Thomas Suffredin Motions resulting from City Council - Sep 12 2022 Item Item Description Motion Disposition SP1. Approval of Appointment of the 2nd Ward Councilmember The Mayor recommends City Council approval of the appointment of Krissie Harris as the new 2nd Ward Councilmember. Approved 7-0 SP2. Resolution 80-R-22, Registering the City of Evanston’s Objection to a Roadway Easement Request through Property Owned by the Metropolitan Water Reclamation District of Greater Chicago and leased by the City of Evanston Councilmember Revelle and City Staff recommend that the City Council adopt Resolution 80-R-22, Registering the City of Evanston’s Objection to a Roadway Easement Request through Property Owned by the Metropolitan Water Reclamation District of Greater Chicago and leased by the City of Evanston Approved 8-0 SP3. 2022 Class, Compensation, and Staffing Analysis Final Report Staff recommends that the City Council accept and place on file the Baker Tilly report and recommendations from their analysis of the City of Evanston’s employee classification, compensation, Approved 8-0 and staffing. SP4. Status update on ARPA funds, Capital Improvement Fund and the General Fund Balance Staff will provide an update on ARPA funds, Capital Improvement Fund and the General Fund Balance. Staff recommends that these updates be accepted and placed on file. Approved 8-0 CM1. Approval of the Minutes of the Regular City Council meeting of August 8, 2022 and the Special City Council Meeting Minutes of August 1, August 9, August 10, and August 16, 2022 Staff recommends approval of the minutes of the Regular City Council meeting of August 8, 2022 and the Special City Council Meetings of August 1, August 9, August 10, and August 16, 2022. Approved on Consent Agenda A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of July 18, 2022, through July 31, 2022, in the amount of $3,031,403.59, August 1, 2022, through August 14, 2022, in the amount of $2,730,927.68. Bills List for September 13, 2022, in the amount of$11,941,453.12, and credit card activity for the period ending July 26, 2022, in the amount of $236,063.41. Approved on Consent Agenda A2. Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending July 26, 2022, in the amount of $10,515.70. Approved on Consent Agenda A3. Approval of an Agreement Award with Teska Associates for Consulting Services related to the Mason Park Expansion and Church/Dodge Transportation Improvement Project (RFQ 22-40) Staff recommends that City Council authorize the City Manager to execute an agreement with Teska Associates, Inc. (627 Grove Street, Evanston, Illinois 60201) for consulting services related to the Mason Park Expansion and Church/Dodge Transportation Improvement Project (RFQ 22-40) in the amount of $168,654. Approved on Consent Agenda A4. Approval of an Agreement Award with Agency Landscape + Planning for the Park and Green Space Strategic Plan (RFP 22- 40) Staff recommends that City Council authorize the City Manager to execute an agreement with Agency Landscape + Planning (91 Harvey Street, Suite 2, Cambridge, MA 02140) for planning services related to the Park and Green Space Strategic Plan Approved on Consent Agenda (RFP 22-40) in the amount of $200,000. A5. Approval of an Agreement Award with Greeley and Hansen LLC for the Water Plant 4160V Electrical System Reliability Project (RFP 22-30) Staff recommends the City Council authorize the City Manager to execute an agreement with Greeley and Hansen LLC (100 South Wacker Drive, Suite 1400, Chicago, IL 60606) for the Water Plant 4160V Electrical System Reliability Project (RFP 22-30) in the amount of $597,280.00. Approved on Consent Agenda A6. Approval of Contract Award with National Power Rodding Corp. for 2022 Sewer Cleaning, 24-inch Diameter and Smaller (Bid 22-50) Staff recommends the City Council authorize the City Manager to execute a contract with National Power Rodding Corp. (2500 W Arthington Street, Chicago, IL 60612) for 2022 Sewer Cleaning, 24- inch Diameter and Smaller (Bid 22-50) in the amount of $97,549.85. A full waiver of the M/W/EBE participation is being granted by the Purchasing Department. Approved on Consent Agenda A7. Approval of the agreement with Evanston Township High School to supply lunches for the 2022-2023 Robert Crown Preschool Year Staff recommends that City Council authorize the City Manager to execute an agreement with Evanston Township High School (ETHS) (1600 Dodge Ave, Evanston, IL 60201) to provide lunch meals for the 2022-23 Robert Crown Preschool School Year. Meals are not to exceed the amount of $2.50 per meal and $3.00 for special diet meals. Approved on Consent Agenda A8. Approval of Contract Awards with Flader Plumbing and Heating Company, Bill's Plumbing and Sewer, Incorporated, Joel Kennedy Constructing Corporation, and Pan Oceanic Incorporated (RFQ 22-45) for Private Side Lead Service Line Replacements Staff recommends the City Council authorize the City Manager to execute agreements with Flader Plumbing and Heating Company (3004 Central St., Evanston, IL 60201), Bill's Plumbing and Sewer, Incorporated (1855 Holste Road, Northbrook, IL 60062), Joel Kennedy Constructing Corporation (2830 N. Lincoln Ave., Chicago, IL 60657), and Pan Oceanic Incorporated (6436 W. Higgins Ave., Chicago, IL 60656) for the period of September 12, 2022 to December 31, 2024 to provide plumbing contractor services for private lead service line replacements in the not-to-exceed amount of up to $2,000,000. Approved on Consent Agenda A9. Approval of Contract Award to Streetplus for Business District Maintenance Services Staff recommends the City Council authorize the City Manager to execute an agreement with Streetplus Company, LLC (154 Conover Street Brooklyn, NY 11231) in the amount of $508,200.57 for the 2022-2023 Business District Maintenance Project (Bid No. 22-36) Approved 8-0 A10. Approval to Purchase a Toro Groundsmaster 5910 (Mower) for the Public Works Agency and Lease-to-Own a Nissan Rogue for the Administrative Services Department Staff recommends City Council authorize the City Manager to sign an agreement for the purchase of the replacement for Vehicle #531 - a 2023 Toro Groundsmaster 5910 from Reindeers (911 Tower Road, Mundelein, IL 60060) for $165,988.30 for the Public Works Agency - Greenways Division. In addition, staff is asking to enter into a lease-to-own agreement for a 2022 Nissan Rogue, replacement of existing Vehicle #118, from The Autobarn (1015 Chicago Avenue, Evanston, IL 60202) for the use of the Administrative Services Department - Parking Division. The vehicle will be leased for $10,408.67 a year for three (3) years, for a total of $31,226.01. Approved on Consent Agenda A11. Approval of Change Order #3 for the Purchase of Vehicle #621, Peterbilt Dump Truck, for the Public Works Agency Staff recommends City Council authorize the City Manager to sign Change Order #3, pertaining to the purchase of a Peterbilt Model 548 tandem axle chassis used for the Public Works Agency - Streets Division from JX Truck Center (PO Box 189, Wadsworth, IL 60083). JX Truck Center informed the City that the build has again been pushed to the second half of 2023 and the cost for the new build has increased. The new cost will be $266,848, or a $16,553 additional increase, bringing the total of change order increases to $40,906. Approved on Consent Agenda A12. Approval of Purchase Order Increase for Open Studio Project to provide Art Programming at the Robert Crown Center Staff recommends the City Council authorize the City Manager to approve the increase in Purchase Order #2021-197 by $35,000 for Open Studio Project (903 Sherman Ave., Evanston IL 60202) to continue art programming at Robert Crown through Approved on Consent Agenda December 31, 2022. A13. Approval of a 3-Year Contract Extension with Collective Resource, Inc. for Food Scrap Franchise Staff recommends the City Council authorize the City Manager to execute a 3-year contract extension with Collective Resource, Inc. (803 Elmwood Avenue, Evanston, IL ) for the Food Scrap Franchise. Approved on Consent Agenda A14. Resolution 63-R-22, Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property At the request of several community members and based on comments made during the August 8, 2022, APW meeting, the staff is presenting a revised Resolution 63-R-22, Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property, for the APW Committee and City Council consideration. Tabled in Committee A15. Resolution 69-R-22, Authorizing the City Manager to Submit an Application for Safe Streets and Roads for ALL (SS4A) Grant Funds for the Chicago Avenue Corridor Improvement Project Staff recommends City Council adoption of Resolution 69-R-22, Authorizing the City Manager to Submit an Application for Safe Streets and Roads for ALL (SS4A) Grant Funds for the Chicago Avenue Corridor Improvement Project from Howard Street to Davis Street. Approved on Consent Agenda A16. Resolution 70-R-22, Authorizing the City Manager to Sign a Lease Amendment with 633 Outpost, LLC at 633 Howard Street ("Estación") Staff recommends City Council adoption of Resolution 70-R-22, Authorizing the City Manager to Sign a Lease Amendment with 633 Outpost, LLC at 633 Howard Street ("Estación") Approved on Consent Agenda A17. Resolution 72-R-22, Authorizing the Settlement and Release of All Claims in Kevin Logan v. City of Evanston, et al. Staff recommends approval of Resolution 72-R-22, authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Kevin Logan v. City of Evanston, et al. (Case no. 2020-cv-1323) Approved on Consent Agenda A18. Resolution 75-R-22, Authorizing the Mayor to Sign a Joint Funding Agreement for State-Let Construction Work for Federal Participation with the Illinois Department of Transportation to Commit Matching Funds for the Main Street Improvements Project Staff recommends the adoption of Resolution 75-R- 22, Authorizing the Mayor to Sign a Joint Funding Agreement for State-Let Construction Work for Federal Participation with the Illinois Department of Transportation to Commit Matching Funds for the Main Street Improvements Project. Approved on Consent Agenda A19. Resolution 76-R-22, Authorizing the City Manager to Sign a Local Public Agency Engineering Services Agreement for the Main Street Construction Engineering Services Agreement with Patrick Engineering and Illinois Department of Transportation (IDOT) for Federal Funding Participation Staff recommends adoption of Resolution 76-R-22, Authorizing the City Manager to Sign a Local Public Agency Engineering Services Agreement for the Main Street Construction Engineering Services Agreement with Patrick Engineering and Illinois Department of Transportation (IDOT) for Federal Funding Participation. Approved on Consent Agenda A20. Resolution 77-R-22, Authorizing the City Manager to Submit an Application for Grant Funds from the Illinois Transportation Enhancement Program for the Church Street Pedestrian and Bicycle Improvements Project Staff recommends City Council adoption of Resolution 77-R-22, Authorizing the City Manager to Submit an Application for Grant Funds from the Illinois Transportation Enhancement Program for the Church Street Pedestrian and Bicycle Improvements Project. Approved on Consent Agenda A21. Resolution 81-R-22, Approving a Driveway Width Exception from Section 7-3-8 Driveway Construction Requirements for Ward Manufacturing at 2200 Greenleaf Street Staff recommends that the City Council adopt Resolution 81-R-22, that will Grant a Driveway Width Exception at 2200 Greenleaf Street as requested by Ward Manufacturing. Approved on Consent Agenda A22. Resolution 83-R-22, Establishing an Additional Eruv within the City of Evanston Staff recommends that the City Council adopt Resolution 83-R-22, Establishing an Additional Eruv within the City of Evanston. Approved on Consent Agenda A23. Ordinance 86-O-22, Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 86-O-22, directing the City Manager to offer the sale of vehicles and equipment owned by the City through public auction through GovDeals, an online auction system utilized by government agencies, or any other subsequent America’s Online Auction. These vehicles may be considered surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. Approved on Consent Agenda for Introduction A24. Ordinance 93-O-22, Amending City Code Section 3-4-6(C) to Increase the Number of Class C Liquor Licenses from Twenty One to The Liquor Control Review Board recommends City Council approval of Ordinance 93-O-22, amending City Code Section 3-4-6(C) to increase the number Approved on Consent Agenda for Introduction Twenty Two for La Rotunde Investment, LLC d/b/a Bar Rotunde, 625 Davis Street of Class C liquor licenses from twenty one to twenty two. A25. Ordinance 85-O-22, Approving an Amendment to the Special Use Permit Approved At 619 Howard Street Authorized by Ordinance 45-O-19 The Land Use Commission recommends the adoption of Ordinance 85-O-22 approving an Amendment to the Special Use Permit approved for 619 Howard Street in the B3 Business District, previously authorized by Ordinance 45-O-19 on May 13, 2019. Ordinance 45-O-19 granted a Special Use Permit for a Banquet Hall at 619 Howard Street in the B3 Business District. The applicant has complied with all zoning requirements and meets all of the Standards for a Special Use for this district. Councilmember Reid requests suspension of the rules to allow for introduction and action on Ordinance 85-O-22 Approved for Introduction and Action 8-0 A26. Ordinance 89-O-22, approving a Major Adjustment to the approved Planned Development by Ordinance 8-O-22 at 999- 1015 Howard Street in the B2 Business District. The Land Use Commission and staff recommend approval of Ordinance 89-O-22, approving a Major Adjustment to the approved Planned Development by Ordinance 8-O-20 at 999-1015 Howard Street in the B2 Business District. Councilmember Reid requests suspension of the rules to allow for the introduction and action of Ordinance 89-O-22. Approved for Introduction and Action 8-0 A27. Ordinance 91-O-22, Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Sixty Four to Sixty Five for El Pueblito Mexican Grill 2, Inc. d/b/a El Pueblito Mexican Grill 2, 1805 Howard Street The Liquor Control Review Board recommends City Council approval of Ordinance 91-O-22, amending City Code Section 3-4-6(D) to increase the number of Class D liquor licenses from sixty four to sixty five. Councilmember Reid recommends a suspension of the City Council rules for introduction and action at the September 12, 2022 City Council meeting. Approved for Introduction and Action 8-0 A28. Ordinance 92-O-22, Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Sixty Five to Sixty Six for Vivian's Restaurant, Inc. d/b/a Bluestone, 1932 Central Street The Liquor Control Review Board recommends City Council approval of Ordinance 92-O-22, amending City Code Section 3-4-6(D) to increase the number of Class D liquor licenses from sixty five to sixty six. Councilmember Revelle recommends a suspension Approved for Introduction and Action 8-0 of the City Council rules for introduction and action at the September 12, 2022 City Council meeting. A29. Ordinance 94-O-22, Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Sixty Six to Sixty Seven for Salud Kitchen Evanston, LLC d/b/a Salud Kitchen, 702 Clark Street The Liquor Control Review Board recommends City Council approval of Ordinance 94-O-22, amending City Code Section 3-4-6(D) to increase the number of Class D liquor licenses from sixty six to sixty seven. Councilmember Kelly recommends a suspension of the City Council rules for introduction and action at the September 12, 2022 City Council meeting. Approved for Introduction and Action 8-0 A30. Sustainable Pest Control and Pesticide Reduction Policy Staff Report Staff recommends that City Council accept and place on file the proposed report. Approved on Consent Agenda A31. Future Use of the Recycling Center Staff recommends that the City Council approve the permanent re-purposing and renaming of the former Recycling Center as the Evanston Public Works Storage Center. Approved on Consent Agenda A32. Ordinance 82-O-22, Amending City Code Title 4, Chapter 21 “Green Building Ordinance” Staff recommends City Council adopt City Code Title 4, Chapter 21 “Green Building Ordinance" Approved on Consent Agenda A33. Ordinance 83-O-22, Amending Title 4 of the City Code, “Building Regulations,” by Adding Chapter 24 - Bird Friendly Building Design Staff recommends City Council adoption of ordinance 83-O-22, Bird Friendly Building Design Approved on Consent Agenda HC1. Resolution 71-R-22, Amending the 2021 Community Development Block Grant Program and Authorizing the Reallocation of Unexpended Funds, and Closing Out the Neighborhood Stabilization Program 2 Grant by Transferring Unobligated Program Income to the CDBG Program. The Housing & Community Development Committee (HCDC) and Staff recommend approval by the City Council of Resolution 71-R-22 amending the 2021 Community Development Block Grant Program, authorizing the reallocation of unexpended funds, and closing out the Neighborhood Stabilization Program 2 grant by transferring unobligated program income to the CDBG program. Approved 8-0 R1. Resolution 58-R-22, Amending City Council Rules The Rules Committee recommends adoption of Resolution 58-R-22, amending the City Council Rules. Approved as Amended 8-0 R2. Ordinance 51-O-22, Amending City Code Title 1, Chapter 10, Section 5 "Official Misconduct" The Rules Committee recommends adoption of Ordinance 51-O-22, Amending the City Code Title 1, Chapter 10, Section 5, "Official Misconduct". Approved on Consent Agenda R3. Ordinance 64-O-22, Amending Title 2, Section 10 of the City Code "Environment Board" Councilmember Nieuwsma and the Rules Committee recommend adoption of Ordinance 64- O-22, Amending Title 2, Section 10 of the City Code "Environment Board". Approved on Consent Agenda H1. Ordinance 81-O-22, Amending City Code Section 9-5-7 “Publications Inciting Riots or Physical Violence.” The Human Services Committee recommends the adoption of Ordinance 81-O-22, Amending City Code Section 9-5-7, “Publications Inciting Riots or Physical Violence.” Approved on Consent Agenda for Introduction F1. Authorization for the City Manager to access a line of credit in the amount of $15 million from Byline Bank Staff recommends that City Council authorize the City Manager to sign an agreement with Byline Bank to have access to a Line of Credit up to an amount of $15 million to provide for the temporary funding needs of several funds, including General Fund, Debt Service Fund, Library Fund, Human Services Fund, etc. This item was discussed at the last Finance and Budget Committee meeting. Approved on Consent Agenda P1. Resolution 82-R-22, Approving a Participatory Budgeting Steering Committee The Participatory Budgeting Committee and City Staff recommend that the City Council adopt Resolution 82-R-22, Approving a Participatory Budgeting Steering Committee. Approved on Consent Agenda AP1. Approval of Appointments to Boards Commissions and Committees Mayor Biss recommends City Council approval of the following appointments to the Participatory Budgeting Steering Committee as recommended by the Participatory Budgeting Committee. The appointment of civic organization members, The League of Women Voters, Evanston Art Center, Northwestern University Center for Civic Life, Mitchel Museum of the American Indian, and Majestic Reign. The Appointment of individual members, Councilmember Burns, Barbara Carley, Celia Carlino, Emmet Ebels Duggan, Jerri Garl, Belva Hill, Jackson Paller, Melissa Raman Molitor, Approved on Consent Agenda Cindy Reed, Councilmember Reid, Ann Stoner, Evangeline Su.