HomeMy WebLinkAbout05.09.22 Actions
CITY COUNCIL ACTIONS
City Council
Monday, May 9, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:45 PM
Absent:
Motions resulting from City Council - May 09 2022
Item Item Description Motion Disposition
CM1. Approval of the Minutes of the Regular
City Council meeting of April 25, 2022
Staff recommends approval of the minutes of the
Regular City Council meeting of April 25, 2022.
Approved on
Consent Agenda
A1. Approval of the City of Evanston Payroll, Bills
List, and Credit Card Activity
Staff recommends City Council approval of the City
of Evanston Payroll for the period of April 11, 2022,
through April 24, 2022, in the amount of
$2,741,927.00. Bills List for May 10, 2022, in the
amount of $3,068,514.95, and credit card activity
for the period ending March 26, 2021, in the amount
of $193,188.36.
Approved on
Consent Agenda
A2. Approval of BMO Harris Amazon Credit Card
Activity
Staff recommends approval of the City of
Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending March 26, 2022, in the
amount of $4,527.66.
Item Approved 8-0-1
(Councilmember
Suffredin Abstains)
A3. Approval to Hire Two Administrative Hearing
Officers in response to the Request for
Qualifications for Administrative Hearing
Officers (RFQ 22-24)
Staff recommends that City Council authorize the
Interim City Manager to negotiate two (2) contracts
for administrative hearing officers and to allow the
City Manager to hire a third officer at a later date.
Approved on
Consent Agenda
A4.
The Interim City Manager Requests that City
Council Approve an Additional Staffing
Position for the 2022 Budget
The Interim City Manager requests that City Council
approve an additional staffing position for the 2022
budget. Specifically, the request is to approve a
newly-created, full-time position, a Parks and
Recreation Human Resources Manager.
Approved on
Consent Agenda
A5. Approval of Contract Award for Parks and
Recreation Department 2022 Summer Bus
Transportation (Bid #22-26)
Staff recommends City Council authorize the
Interim City Manager to execute a contract with
Compass Transportation (7508 St. Louis Ave,
Skokie, IL 60076) in the amount not to exceed
$30,730. The lowest responsive bidder for the
Parks and Recreation Department 2022 Summer
Bus Transportation bid was Compass
Transportation. They submitted a base bid of
$26,730 and a $50.00 per hour cost for any
additional trips that may be necessary.
Approved on
Consent Agenda
A6.
Purchase of Front End Loader for Public
Works Agency - Streets Division from West
Side Tractor Sales
Staff recommends City Council approval for the
purchase of a 2022 John Deere 544 P 4WD Loader
from West Side Tractor Sales, Co (1560 N Old
Rand Rd, Wauconda, IL 60084) for a total of
$245,820.20. The vehicle will be used by the Public
Works Agency - Streets Division.
Approved on
Consent Agenda
A7.
Approval of Contract with SINGH +
Associates for Engineering Services Related
to Streetlight and Sidewalk Improvement
Staff recommends that City Council authorize the
Interim City Manager to execute a contract with
SINGH + Associates, Inc. (230 W. Monroe, Suite
1400, Chicago, IL 60606) in the amount of
$337,777 to provide engineering services related to
streetlight and sidewalk improvements.
Approved on
Consent Agenda
A8.
Approval of the Single-Source Annual
Renewal of the Motorola CallWorks
Emergency Call Handling Equipment
Staff recommends that the City Council authorize
the Interim City Manager to renew the sole source
service agreement with Motorola Solutions, Inc.
(500 West Monroe, Chicago, IL 60661) for the
Approved on
Consent Agenda
Police Department’s CallWorks Emergency Call
Handling System in the amount of $32,533.56. The
Agreement is effective from June 1, 2022 through
May 31, 2023.
A9. Approval of Contract with Builders Paving,
LLC, for the 2022 Rebuild IL/ Motor Fuel Tax
(MFT) Street Resurfacing Project (Bid 22-23)
Staff recommends City Council authorize the
Interim City Manager to execute a contract with
Builders Paving, LLC (4401 Roosevelt Road,
Hillside, IL 60162) for the 2022 Rebuild IL/ MFT
Street Resurfacing Project (Bid 22-23)in the amount
of $1,297,699.
Approved on
Consent Agenda
A10. Approval of Change Order No.1 with Carus
Corporation for FY 2022 Phosphate Water
Treatment Chemical (Bid 21-32)
Staff recommends City Council authorize the
Interim City Manager to execute Change Order
No.1 with Carus Corporation (315 Fifth Street, Peru
IL 61354) for the 2022 Phosphate Chemical
Purchase Contract in the amount of $62,829.00.
This change order will increase the total purchase
order amount to $265,504.20.
Approved on
Consent Agenda
A11. Approval of Change Order No. 1 to the
Contract with Bolder Contractors, Inc. for the
30-Inch Transmission Main Project
Construction (Bid 21-36)
Staff recommends City Council authorize the
Interim City Manager to execute Change Order No.
1 to the contract with Bolder Contractors, Inc. (316
Cary Point Drive, Cary, IL 60013) for the 30-Inch
Transmission Main Project Construction (Bid 21-36)
in the amount of $358,740. This will increase the
total contract amount from $9,686,118 to
$10,044,858.
Approved on
Consent Agenda
A12. Approval of Change Order No. 2 to the
Contract with Garland/DBS, Inc. for the Civic
Center Gutter Assessment and Repairs
Staff recommends that the City Council authorize
the Interim City Manager to execute Change Order
No. 2 to the contract with Garland/DBS, Inc. (3800
E. 91st Street, Cleveland, OH 44105) for the Civic
Center Roof and Gutter Assessment and Repairs.
This change order will increase the contract amount
by $86,127, from $200,000 to $286,127.
Approved on
Consent Agenda
A13. Resolution 33-R-22, Authorizing the City
Manager to Negotiate and Execute a
Perpetual Easement Agreement with
Staff recommends City Council adopt Resolution
33-R-22, Authorizing the Interim City Manager to
Negotiate and Execute a Perpetual Easement
Approved on
Consent Agenda
Commonwealth Edison to Allow for
Installation of an Alley East of Darrow
Avenue Between Emerson and Lyons
Streets
Agreement with Commonwealth Edison to Allow for
Installation of an Alley East of Darrow Avenue
Between Emerson and Lyons Streets.
A14. Resolution 35-R-22, Authorizing Funding for
Lead Service Line Replacement Work Force
Development Program
Staff recommends City Council adopt Resolution
35-R-22, Authorizing Funding for a Lead Service
Line Replacement Work Force Development
Program
Item Approved 9-0
A15. Ordinance 30-O-22, Amending City Code
Sections 10-4 “Stopping, Standing or
Parking”
Pursuant to Councilmember Suffredin’s referral and
amendments made by the Administration & Public
Works Committee, staff submits Ordinance 30-O-
22, amending City Code Sections 10-4 “Stopping,
Standing or Parking” for City Council approval. The
Ordinance adds a Commercial Vehicle Parking
Permit for vehicles used for commercial purposes
with a passenger or "FP" plate. The permit will cost
$30 per vehicle per year and allow for overnight,
on-street parking.
Item tabled in
Committee
A16. Ordinance 32-O-22, Amending Title 2,
Chapter 2 of the City Code To Reflect
Changes in the Public Safety Commission
Rules
Staff recommends City Council adoption of
Ordinance 32-O-22, Amending Title 2, Chapter 2 of
the City Code to reflect changes in the Public
Safety Commission Rules.
Item Approved for
Introduction 8-1
(Councilmember Reid
Voted no)
A17. Ordinance 42-O-22, Amending Portions of
Title 10, Chapter 8, “Wheel Tax” of the City
Code
Pursuant to Councilmember Reid's referral and his
motion at the April 11th Administration & Public
Works meeting, staff submits Ordinance 42-O-22,
amending City Code Section 10-8 “Wheel Tax” for
City Council adoption. The Ordinance allows for $5
increase with the additional revenue funding the
Climate Action Resilience Plan (CARP) budget line
item. In addition, this proposed amended ordinance
contemplates one citation for non-payment of the
Wheel Tax, per license plate, to be waived if the
registered owner becomes compliant and
purchases the Wheel Tax within 7 days of receiving
Item Approved for
Introduction 7-2
(Councilmembers
Suffredin & Kelly
voted no)
a citation for non-compliance. In addition, the
proposed Ordinance eliminates the late fee if
citation is not paid within ten (10) days.
A18. Ordinance 16-O-22, Amending Title 10,
Chapter 11, Section 16, Schedule XVI(A)
"Schedule XVI; Designation of Truck Routes
and Bicycle Routes"
Staff recommends City Council refer Ordinance 16-
O-22, Amending Title 10, Chapter 11, Section 16,
Schedule XVI(A) "Schedule XVI; Designation of
Truck Routes and Bicycle Routes" back to the
Administration and Public Works Committee for
further discussion and clarification.
Item Referred Back to
APW 9-0
A19. Ordinance 31-O-22,Vacating the North-
South Alley East of Central Park Avenue and
North of Payne Street
Staff recommends City Council adoption of
Ordinance 31-O-22, Vacating the North-South Alley
East of Central Park Avenue and North of Payne
Street.
Approved on
Consent Agenda
A20.
Ordinance 35-O-22,Selling a Vacated
Portion of Public Land East of Central Park
Avenue, North of Payne Street, to an
Abutting Owner at 2949 Payne Street
Staff recommends City Council adoption of
Ordinance 35-O-22, Selling a Vacated Portion of
Public Land East of Central Park Avenue, North of
Payne Street, to an Abutting Owner at 2949 Payne
Street
Approved on
Consent Agenda
A21. Ordinance 36-O-22,Selling a Vacated
Portion of Public Land East of Central Park
Avenue, North of Payne Street, to an
Abutting Owner at 2223 Central Park Avenue
Staff recommends City Council adoption of
Ordinance 36-O-22, Selling a Vacated Portion of
Public Land East of Central Park Avenue, North of
Payne Street, to an Abutting Owner at 2223 Central
Park Avenue
Approved on
Consent Agenda
A22. Ordinance 37-O-22,Selling a Vacated
Portion of Public Land East of Central Park
Avenue, North of Payne Street, to an
Abutting Owner at 2209 Central Park Avenue
Staff recommends City Council adoption of
Ordinance 37-O-22, Selling a Vacated Portion of
Public Land East of Central Park Avenue, North of
Payne Street, to an Abutting Owner at 2209 Central
Park Avenue
Approved on
Consent Agenda
A23. Ordinance 38-O-22,Selling a Vacated
Portion of Public Land East of Central Park
Avenue, North of Payne Street, to an
Abutting Owner at 2219 Central Park Avenue
Staff recommends City Council adoption of
Ordinance 38-O-22, Selling a Vacated Portion of
Public Land East of Central Park Avenue, North of
Payne Street, to an Abutting Owner at 2219 Central
Park Avenue
Approved on
Consent Agenda
A24. Ordinance 39-O-22,Selling a Vacated Staff recommends City Council adoption of Approved on
Portion of Public Land East of Central Park
Avenue, North of Payne Street, to an
Abutting Owner at 2215 Central Park Avenue
Ordinance 39-O-22, Selling a Vacated Portion of
Public Land East of Central Park Avenue, North of
Payne Street, to an Abutting Owner at 2215 Central
Park Avenue
Consent Agenda
A25. Ordinance 40-O-22,Selling a Vacated
Portion of Public Land East of Central Park
Avenue, North of Payne Street, to an
Abutting Owner at 2205 Central Park Avenue
Staff recommends City Council adoption of
Ordinance 40-O-22, Selling a Vacated Portion of
Public Land East of Central Park Avenue, North of
Payne Street, to an Abutting Owner at 2205 Central
Park Avenue
Approved on
Consent Agenda
A26. Ordinance 41-O-22,Selling a Vacated
Portion of Public Land East of Central Park
Avenue, North of Payne Street, to an
Abutting Owner at 2153 Central Park Avenue
Staff recommends City Council adoption of
Ordinance 41-O-22, Selling a Vacated Portion of
Public Land East of Central Park Avenue, North of
Payne Street, to an Abutting Owner at 2153 Central
Park Avenue
Approved on
Consent Agenda
P1. Resolution 28-R-22 Approving a Plat of
Subdivision for 2635 Crawford Avenue
Staff recommends approval of Resolution 28-R-22
approving a plat of subdivision for the property
located at 2635 Crawford Avenue. The property is
located on the east/northeast side of Crawford
Avenue west/northwest of Gross Point Road.
Approved on
Consent Agenda
P2. Ordinance 34-0-22, Amending Title 4,
Chapter 14, "Design and Project Review
(DAPR)" of the City Code
Staff has prepared Ordinance 34-0-22, the
modification of the Design and Project Review
Committee, for consideration based on a referral
from Councilmember Suffredin.
Item Tabled in
Committee
P3. Ordinance 43-O-22, Granting a Special Use
Permit for a Cannabis Dispensary, at 1804
Maple Avenue in the RP Research Park
District
The Land Use Commission and staff recommend
the adoption of Ordinance 43-O-22 granting a
Special Use Permit for a Cannabis Dispensary in
the RP Research Park District. The applicant has
complied with all zoning requirements and meets all
of the Standards for a Special Use for this district.
Approved on
Consent Agenda For
Introduction
E1. Approval of a contract with Interface Studio,
LLC to provide Evanston Business District
Improvement Strategy and Implementation
Plan Consulting Services (RFP 22-22)
The Economic Development Committee
recommends the City Council authorize the Interim
City Manager to negotiate and execute an
agreement with Interface Studio, LLC, located at
340 N 12th Street #419, Philadelphia, PA 19107, to
provide Evanston Business District Improvement
Approved on
Consent Agenda
Strategy and Implementation Plan Consulting
Services in the amount of $245,000.
F1. Ordinance 26-O-22, Authorizing the Interim
City Manager to Increase the Total Fiscal
Year 2021 Budget
Staff recommends approval of Ordinance 26-O-22,
authorizing the Interim City Manager to increase the
total fiscal year 2021 budget by $11,554,473, from
$296,146,105 to a new total of $307,700,578. The
Finance and Budget Committee recommended a
budget amendment in the amount of $11,554,473.
Item Approved for
Introduction 9-0