HomeMy WebLinkAbout11.14.22 Actions
CITY COUNCIL ACTIONS
City Council
Monday, November 14, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:30 PM
Absent: None
Motions resulting from City Council - Nov 14 2022
Item Item Description Motion Disposition
SP1. Discussion of Proposed 2023 Capital
Improvement Program
Staff is providing a proposed 2023 Capital
Improvement Program for discussion.
Discussion
SP2. Ordinance 99-O-22, 2023 Budget Ordinance Staff recommends adoption of Ordinance 99-O-22,
approving the 2023 Fiscal Year Budget of the City
of Evanston in the amount of $400,269,519.
Tabled until
November 21, 2022
9 – 0
SP3. Ordinance 100-O-22, City of Evanston 2022
Tax Levy
Staff request introduction of Tax Levy Ordinance
100-O-22, which levies the annual property tax for
General Operations, Human Services Fund, Illinois
Municipal Retirement Fund (IMRF), Police and Fire
Pension Funds, and the Solid Waste Fund totaling
$34,525,671 as extended(including 3% loss factor).
This represents an increase of 0.8% over the 2021
levy of $34,243,983 as extended.
Tabled until
November 21, 2022
9 – 0
SP4. Ordinance 101-O-22, General Assistance
2022 Tax Levy
Staff request introduction of Tax Levy Ordinance
101-O-22, which levies the annual property tax for
General Assistance in the amount of $1,340,206 as
extended (including 3% loss factor). This represents
no increase over the 2021 levy.
Tabled until
November 21, 2022
9 – 0
SP5. Ordinance 102-O-22, Evanston Library Fund
2022 Tax Levy
Here is the introduction of Tax Levy Ordinance
102-O-22, For Evanston Public Library. The Library
Board is expected to formally vote on November 16
to increase the levy to $7,768,528 as extended. Per
ordinance 102-O-22, the annual property tax for the
Evanston Public Library in the amount of 7,768,528
will be extended for the tax year 2022 (including 3%
loss factor). This represents 3.9% increase over the
2021 levy as extended.
Tabled until
November 21, 2022
9 – 0
SP6. Ordinance 103-O-22, Tax Levy Special
Service Area #6
Staff requests adoption of Tax Levy Ordinance
103-O-22, which levies the annual property tax for
Special Service Area #6 in the amount of $221,000
($227,835 as extended including a loss factor of
3%). This represents no increase over the 2021
Levy as extended.
Tabled until
November 21, 2022
9 – 0
SP7. Ordinance 104-O-22, Tax Levy Special
Service Area #7
Staff requests adoption of Tax Levy Ordinance
104-O-22, which levies the annual property tax for
Special Service Area #7 in the amount of $142,000
($146,392 as extended including loss factor of 3%).
This represents no increase over the 2021 Levy of
$146,392 as extended
Tabled until
November 21, 2022
9 – 0
SP8. Ordinance 105-O-22, Tax Levy Special
Service Area #8
Staff requests adoption of Tax Levy Ordinance
105-O-22, which levies the annual property tax for
Special Service Area #8 in the amount of $60,200
($62,006 as extended including loss factor of 3%).
This represents no increase over the 2021 Levy of
$60,200 ($62,006 as extended).
Tabled until
November 21, 2022
9 – 0
SP9. Ordinance 106-O-22, Tax Levy Special
Service Area #9
Staff requests adoption of Tax Levy Ordinance
106-O-22, which levies the annual property tax for
Special Service Area #9 in the amount of $592,665
($610,995 as extended including loss factor of 3%).
This represents no increase over the 2021 Levy as
extended.
Tabled until
November 21, 2022
9 – 0
SP10. Resolutions 90-R-22 through 105-R-22, Debt
Service Property Tax Abatements
Staff recommends review and adoption of
Resolutions 90-R-22 through 105-R-22 by the City
Council, abating in the amount of $5,193,858
property taxes levied for the year 2022 to pay
principal and interest on general obligation
corporate purpose bonds.
These resolutions can be introduced in one
motion as stated above and approved through a
single roll call vote.
Tabled until
November 21, 2022
9 – 0
M1. Approval of the Minutes of the Regular City
Council meeting of October 24, 2022
Staff recommends approval of the minutes of the
Regular City Council meeting of October 24, 2022.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A1. Approval of the City of Evanston Payroll, Bills
List and Credit Card Activity
Staff recommends City Council approval of the City
of Evanston Payroll for the period of October 10,
2022, through October 23, 2022, in the amount of
$2,692,738.07. Bills List for November 15, 2022, in
the amount of $7,750,957.58 and credit card activity
for the period ending September 26, 2022 in the
amount of $230,508.43.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A2. Approval of BMO Harris Amazon Credit Card
Activity
Staff recommends approval of the City of
Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending Setpember 26, 2022,
in the amount of $24,553.07.
Item Approved
8 – 0 – 1
Abstain: Sufferdin
A3. Authorizing the Purchase of a new 2024
Mack Truck for Workforce Development
Program/Public Works Agency - Water
Division
Staff recommends City Council authorize the City
Manager to sign an agreement for the purchase of a
2024 Mack Truck from Lindco Equipment Sales
(2168 E 88th Drive, Merrillville, IN 46410) for
$246,452 for use by the Public Works Agency -
Water Bureau. This fleet will be a new addition for
the Water Division to be used for the Workforce
Development Program.
Funding for the purchase of the dump truck will be
through a transfer of$930,000 in American Rescue
Plan (ARPA) funds for the Workforce
Development/Water Line Replacement Program
with an unencumbered balance of $639,986 to the
Equipment Replacement Fund (Account
601.19.7780.65550).
Approved on
Consent Agenda
8 – 1
Nays: Harris
A4. Approval of a Sole-Source Purchase from
Kompan Inc. for Playground Equipment at
Raymond Park
Staff recommends that City Council authorize the
City Manager to execute a contract for a sole -
source purchase from Kompan Inc. (605 W. Howard
Lane, Suite 101, Austin, TX 78753) for playground
equipment at Raymond Park within the amount of
$34,040.08. A solesource purchase requires 2/3
vote of the Councilmembers.
Funding will be provided from public benefit
proceeds from the 1500 Sherman Avenue Planned
Unit Development (Accounts 415.40.4219.65515 –
522012), which has a budget of $50,000, all of
which is remaining
Approved on
Consent Agenda
8 – 1
Nays: Harris
A5. 2022-2023 Snow Tow Program Independent
Contractors
Staff recommends that City Council authorize the
City Manager to execute contract(s) for Snow
Towing Services in an amount not to exceed 2023
proposed budget of $80,000. (Various towing
companies – see attached list.)
Funding for snow towing contractors is provided by
the Snow and Ice Control General Fund Account
#100.40.4550.62451. The estimated total for the
2022-2023 snow seasons is in an amount not to
exceed 2023 proposed budget of $80,000.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A6. Approval of the FY 2023 Granular Materials
Purchase Contract with G&M Trucking
Staff recommends that City Council authorize the
City Manager to execute a one-year contract with
G&M Trucking (8811 Kathy Lane, Des Plaines, IL
60016) for the purchase of Granular Materials in the
amount of $50,000. This contract award is part of a
bid led by the Municipal Partnering Initiative (MPI).
Funding for this contract includes $25,000 from
Water Fund (Account 510.40.4540.65055), which
has a proposed 2023 budget of $150,000; and
$25,000 from Sewer Fund (Account
515.40.4530.65055) which has a proposed 2023
budget of $53,000.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A7. Approval to Hire a Contractual Employee to
assist with the Reimaging Public Safety
Committee
Councilmember Burns recommends that the City
Council authorize the City Manager to hire a
Contractual Employee to assist the Reimaging
Public Safety Committee.
Funding for the position, estimated to cost $25,000
to $30,000, would be from ARPA, account
170.99.9964.62509.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A8. Approval of Change Order No. 1 to the
Agreement with Carollo Engineers, Inc. for
Hydraulic Modeling Services (RFP 20-32)
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 1 to the
agreement with Carollo Engineers, Inc. (8600 W.
Bryn Mawr Avenue, Suite 900N, Chicago IL 60631)
for Hydraulic Modeling Services (RFP 20-32) in the
amount of $50,000. This will increase the overall
contract amount from $150,000.00 to $200,000.00.
This change order includes a time extension of 365
days, extending the contract completion date from
December 31, 2022 to December 31, 2023.
Funding is provided from the Water Fund (Account
510.40.4225.62185). Staff has recommended a FY
2023 budget of $130,000 with $50,000 earmarked
for hydraulic modeling services.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A9. Approval of Change Order No. 1 with
SmithGroup, Inc. for the Evanston Shoreline
Repairs (RFQ 21-45)
Staff recommends that City Council authorize the
City Manager to execute Change Order No.1 to the
agreement with SmithGroup, Inc. (35 East Wacker,
Suite 900, Chicago, IL 60601) for the Evanston
Shoreline Repairs (RFQ 21-45) in the amount of
$43,520. This change order will modify the contract
amount from $333,000 to $376,520.
Funding is provided from the Capital Improvement
Fund 2020 Good Neighbor Funds (Account
415.40.4219.62145 - 522006), which has an
approved budget of $85,000 for this line item, all of
which is remaining
Approved on
Consent Agenda
8 – 1
Nays: Harris
A10. Approval of Contract Amendment No. 4 with
SAFEbuilt, Inc., for Inspection and Plan
Review Services
Staff recommends approval of Change Order No. 4
to the contract with SAFEbuilt, LLC (3755 Precision
Dr., Ste. 140, Loveland, CO 80538) for inspection
and plan review services in the amount of
$60,000.This will increase the overall contract price
from $100,000.00 to $160,000.00. There is no time
extension associated with this change order.
Funding will be from 100.21.2126.61010 (Regular
Pay) with an annual budget of $964,304.00 and a
current unexpended balance of $346,659.47 due to
staffing vacancies for plan review and inspections.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A11. Resolution 63-R-22, Recognizing the Public
Benefit of the City Paying Private Sewer
Repair Line Costs in Excess of $15,000 Per
Repair For A Residential Property
At the request of several community members and
based on comments made during the August 8,
2022 and October 24, 2022 A&PW meetings, staff
is presenting a revised Resolution 63-R-22,
Recognizing the Public Benefit of the City Paying
Private Sewer Repair Line Costs in Exc ess of
$15,000 Per Repair For A Residential Property, for
the A&PW Committee and City Council
consideration.
An unknown amount would need to be funded for
the repair of private sewer repairs in excess of
$15,000. Funding would come from the Sewer Fund
account 515.40.4535.65515, which has a budget
allocation of $75,000 to pay for emergency sewer
repairs of the public sewer system.
Item Approved as
Amended
5 – 4
Ayes: Kelly, Harris,
Burns, Reid,
Geracaris
Nays: Wynne,
Nieuwsma, Sufferdin,
Revelle
A12. Resolution 115-R-22, Authorizing the City
Manager to Enter into a Nine Month Renewal
Lease Agreement for Studio Space at the
Noyes Cultural Arts Center with Evanston
Children’s Choir
Staff recommends approval of Resolution 115 -R-22
authorizing the City Manager to enter into an
agreement for a nine (9)-month renewal lease term
with Evanston Children’s Choir.
Revenues are deposited into the Noyes Cultural
Arts Business Unit 100.30.3710.53565
Approved on
Consent Agenda
8 – 1
Nays: Harris
A13. Resolution 116-R-22, Authorizing the City
Manager to Enter into Twelve Month Lease
Agreements for Studio Spaces at the Noyes
Cultural Arts Center
Staff recommends City Council approval of
Resolution 116-R-22 authorizing the City Manager
to enter into twenty-four (24) renewal agreements
for twelve (12) month lease term for studio space at
the Noyes Cultural Arts Center.
Revenues are deposited into the Noyes Cultural
Arts Business Unit 100.30.3710.53565.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A14. Resolution 117-R-22 Contract with Hoffman
House Catering for Senior Meal Food
Programs
Staff recommends City Council adoption of
Resolution 117-R-22 authorizing the City Manager
to execute a new contract between the City of
Evanston and Hoffman House Catering (1530
Hubbard Ave., Batavia, IL) to provide a senior meal
congregate program at the Levy Senior Center and
Fleetwood-Jourdain Community Center for a period
of October 1, 2022 through September 30, 2023 in
the not–to-exceed amount of $5.51 per lunch meal.
Total meal program contract value is projected at
$40,473.
This is a reimbursement meal program in which the
total amount of reimbursement the City will receive
and expenses is solely dependent upon the number
of lunches served and varies depending on the
levels of participation. The program will be
reimbursed through a grant from Age Options, the
regional coordinator of federal funds dispersed for
programs in the Older Americans Act and donations
received from attendees at the meal program. The
City’s estimated reimbursement is calculated using
the highest daily participation level stated in our
application. Funding for this program is budgeted in
the FleetwoodJourdain and Levy Center meal
program expenditure accounts.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A15. Resolution 118-R-22, Authorizing the
Settlement and Release of all Claims in
Mack v. City of Evanston, et al.
Staff recommends approval of Resolution 118-R-22,
authorizing the City of Evanston to issue a
settlement payment pursuant to a settlement
agreement and release in Mack v. City of Evanston,
et al. (Case no. 22- cv-2560).
Funding will be provided from the Insurance Fund
Settlement Costs - Liability (Account
605.99.7800.62260).
Approved on
Consent Agenda
8 – 1
Nays: Harris
A16. Ordinance 122-O-22, Amending Section 10-
11-5(C), Schedule V(C) of the Evanston City
Code, “Three-Way Stops” (Three-Way Stops
at Florence Avenue and Washington Street)
Staff recommends City Council adoption of
Ordinance 122-O-22, Amending Section 10-11-
5(C), Schedule V(C) of the Evanston City Code,
“Three-Way Stops” (Three-Way Stops at Florence
Avenue and Washington Street). This would amend
the City Code to establish a 3- Way Stop Control at
the intersection of Florence Avenue and
Washington Street. Councilmember Geracaris
requests suspension of the rules for Introduction
and Action at the November 14, 2022 City Council
meeting.
Funding will be through the General Fund-Traffic
Control Supplies (100.40.4520.65115), with a FY
2022 budget of $58,000 and remaining balance of
$5,346.
Approved for
Introduction and
Action
9 – 0
A17. Ordinance 116-O-22, Amending City Code
Section 8-4-11 to Revise Sanitation Service
Charges
Staff recommends City Council adoption of
Ordinance 116-O-22, Amending City Code Section
8-4-11 to Revise Sanitation Service Charges.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A18. Ordinance 121-O-22, Amending City Code
Chapter 12, Sections 7- 12-7-1 Rates
Established and 7-12-17 Charges, Rates,
Fees and Penalties
Staff recommends City Council adoption of
Ordinance 121-O-22, Amending City Code Chapter
12, Sections 7-12-7-1 Rates Established and 7-12-
17 Charges, Rates, Fees and Penalties. The
proposed ordinance would increase the water
charges by 5% and modify how community
members can qualify for the affordable water rate.
Approved on
Consent Agenda
8 – 1
Nays: Harris
A19. Ordinance 117-O-22, Amending City Code
Chapter 13, Section 7-13- 3 regarding the
Affordable Sewer Rate Annual Payment
Staff recommends City Council adoption of
Ordinance 117-O-22, amending City Code Chapter
13, Section 7-13-3 regarding the Affordable Sewer
Rate Annual Payment calculation for those payers
residing in a rental property and do not pay the
water and sewer utility bill but instead receive an
annual payment from the City of Evanston.
Approved on
Consent Agenda
8 – 1
Nays: Harris
P1. Ordinance 111-O-22, Granting a Special Use
for a Planned Development with Site
Development Allowances and a Special Use
Permit for a Kennel Located at 2222-2310
Oakton Street in the I2 General Industrial
District and the oRD Redevelopment Overlay
District
The Land Use Commission recommends the
adoption of Ordinance 111-O-22, which grants a
Special Use for a Planned Development with Site
Development Allowances and a Special Use Permit
for a Kennel located at 2222-2310 Oakton Street in
the I2 General Industrial District and the oRD
Redevelopment Overlay District. The proposal
includes the following Site Development
Allowances:
1. 16 parking spaces where 25 parking
spaces are required for the Animal Shelter
(kennel) use, and
2. One (1) short open loading berth that is
not located within the rear yard and is
substandard in length.
Approved on
Consent Agenda
8 – 1
Nays: Harris
P2. Ordinance 119-O-22, Approving Zoning
Relief for Underwriters Laboratories (UL)
Signage at 1603 Orrington Avenue in the D3
District
The Land Use Commission recommends the
adoption of Ordinance 119-O-22, Zoning Relief for
Underwriters Laboratories (UL) Signage at 1603
Orrington Avenue in the D3 Downtown Retail Core
District. The requested zoning relief meets the
Standards for Approval for Major Variations to the
Zoning Ordinance. Councilmember Nieuwsma
requests suspension of the rules to allow for
introduction and action on Ordinance 119-O-22.
Approved for
Introduction and
Action
8 – 1
Ayes: Harris, Wynne,
Nieuwsma Burns,
Sufferdin, Reid,
Revelle, Geracaris
Nays: Kelly
P3. Ordinance 113-O-22, Approving a Major
Adjustment to the Planned Development at
1012-18 Church Street Previously Authorized
by Ordinance 114-O-19
Land Use Commission recommends approval of the
requested Major Adjustment to the approved
Planned Development at 1012-18 Church Street.
Approved on
Consent Agenda
8 – 1
Nays: Harris
H1. Evanston Arts Council FY 2022/2023
Funding allocations
The Evanston Arts Council recommends the City
Council accept and place on file its FY 2022/2023
Funding allocations.
NEA Operating Grant: 100.15.1580.55181
NEA Project Grant:100.15.1580.55182
General Fund: 100.15.1580.66040
Approved on
Consent Agenda
8 – 1
Nays: Harris
H2. Resolution 68-R-22, Authorizing the City
Manager to Execute An Agreement with
LEAP Concerning the Reimagining Public
Safety Committee and Low-Priority 911 Calls
Councilmember Burns recommends adoption of
Resolution 68-R-22, Authorizing the City Manager
to Execute An Agreement with LEAP Concerning
the Reimagining Public Safety Committee and Low-
Priority 911 Calls.
This contract of $15,000 will be funded by ARPA
funds (Account No.170.99.9972.65515).
Item Approved
8 – 1
Ayes: Harris, Wynne,
Nieuwsma, Burns,
Sufferdin, Revelle,
Reid, Geracaris
Nays: Kelly
H3. Ordinance 87-O-22, Adding Subsection
9-1-4-2 “Miranda Warnings to Be Issued”
The Human Services Committee recommends
adoption of Ordinance 87-O-22, Adding Subsection
9-1-4-2 “Miranda Warnings to Be Issued”.
Approved on
Consent Agenda for
Introduction
8 – 1
Nays: Harris
H4. Ordinance 115-O-22, Amending Portions of
Title 8, Chapter 6 “Food Service and Retail
Food Store Sanitation” of the City Code
The Human Services Committee recommends
adoption of Ordinance 115-O-22, amending Title 8,
Chapter 6 “Food Service and Retail Food Store
Sanitation” of the Evanston City Code.
Approved for
Introduction and
Action
9 – 0
H5. Ordinance 118-O-22, Amending Portions of
Title 9, Chapter 5, Section 11 “Public Nudity;
Urinating or Defecating in Public” of the
City Code
The Human Services Committee recommends
adoption of Ordinance 118-O-22, Title 9, Chapter 5,
Section 11 “Public Nudity; Urinating or Defecating in
Public”.
Approved on
Consent Agenda for
Introduction
8 – 1
Nays: Harris
E1. Soul & Smoke Request for Financial
Assistance
The Economic Development Committee
recommended City Council approve Soul and
Smoke's request for $650,000 in Tax Increment
Financing to assist with their restaurant expansion
at 1601 Payne.
Five Fifths TIF Account #365.99.5900.65511 –
BUILDING IMPROVEMENTS. Potential porting
from West Evanston TIF while City awaits
distribution of taxes from Cook County. Project
funding will occur on a reimbursement basis and
therefore, funds may disburse into the TIF account
in time for project expenditures.
Approved on
Consent Agenda
8 – 1
Nays: Harris
E2. The Rebuilding Exchange Request for
Financial Assistance
The Economic Development Committee approved a
recommendation to City Council to provide $1.2
million to Rebuilding Exchange to assist with the
cost of purchasing a warehouse located at 626
Hartrey Avenue that would serve as a building
trades training center.
Applicant is requesting funding from the American
Rescue Plan Act Negative Economic Impacts G/L
170.99.9921.xxxxx. An estimated $5.9 million
remains in this category.
Approved on
Consent Agenda
8 – 1
Nays: Harris
R1. Approval of $5,000,000 of ARPA Funding to
support Reparations Economic Development
Initiatives
The Reparations Committee recommends approval
by the City Council of $5,000,000 ARPA funding
allocation to support Reparations Economic
Development Initiatives.
American Rescue Plan Act (ARPA) funds, account
170.99.1700.55251.
Tabled Until
December 12, 2022
5 – 4
Ayes: Kelly, Wynne,
Nieuwsma, Sufferdin,
Revelle
Nays: Harris, Burns,
Reid, Geracaris
R2. Resolution 120-R-22, Directing the Chief
Finance Officer to Deposit Revenues
Generated from the Graduated Real Estate
Transfer Tax from the Sale of Real Estate
Valued Over $1.5 million to the Reparations
Fund
The Reparations Committee recommends approval
of Resolution 120- R-22, Directing the Chief
Finance Officer to Deposit Revenues Generated
from the Graduated Real Estate Transfer Tax from
the Sale of Real Estate Valued Over $1.5 million to
the Reparations Fund.
Item Approved
7 – 2
Ayes: Harris, Wynne,
Nieuwsma, Burns,
Revelle, Reid,
Geracaris
Nays: Kelly, Sufferdin
AP1. Approval of Appointments to Boards,
Commissions and Committees
The Mayor recommends City Council approval of
the appointments of Samuel Jones and Kathleen
Moss to the Citizen Police Review Commission, Jeff
Joseph and Craig Likhite to the Liquor Control
Review Board, and Ken Rolling to the Social
Services Committee.
Approved on
Consent Agenda
8 – 1
Nays: Harris