HomeMy WebLinkAboutJanuary 23, 2023Page 1 ACTIONS January 23, 2023
CITY COUNCIL ACTIONS
City Council
Monday, January 23, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:30 PM
Absent: None
Motions resulting from City Council - Jan 23 2023
Item Item Description Motion Disposition
SP1.Ordinance 13-O-23, (formerly Ordinance
110-O-22) Amending Portions of Title 9,
Chapter 5, “General Offenses” of the City
Code
Councilmember Reid requested adoption of
Ordinance 13-O-23,Amending Title 9,Chapter 5
"General Offenses" of the City Code.
Approved for
Introduction as
Amended
8 - 1
Ayes: Kelly, Harris,
Wynne, Nieuwsma,
Burns, Revelle, Reid,
Geracaris
Nays: Suffredin
SP2.ARPA Update - Funding Commitments &
Unallocated Balance
American Rescue Plan Act (ARPA)funds,account
170.99.1700.55251.
For Discussion
Page 2 ACTIONS January 23, 2023
CM1.Approval of the Minutes of the Regular City
Council meeting of January 9, 2023
Staff recommended the approval of the Minutes of the
Regular City Council meeting of January 9, 2023.
Approved on
Consent Agenda
for Action
9 - 0
A1.Approval of the City of Evanston Payroll and
Bills List
Staff recommended City Council approval of the City
of Evanston Payroll for the period of December 19,
2022,through January 1,2023,in the amount of
$2,930,468.70 and the Bills List for January 24,2023,
FY 2022,in the amount of $1,695,709.34,and the
Bills List January 24,2023,FY 2023 in the amount of
$1,560,682.27.
Approved for Action
8 - 0 - 1
Ayes: Kelly, Harris,
Wynne, Burns,
Suffredin, Revelle,
Reid, Geracaris
Nays: None
Abstain: Nieuwsma
A2.Approval of a Purchase of Six Electric
Vehicles for Various City Departments for FY
2023
Staff recommended the City Council authorize the
City Manager to enter into a purchase agreement with
Currie Motors (10125 W.Laraway Rd,Frankfort,IL
60423) for six (6) Chevrolet Bolt EVs in the amount of
$183,678.60.The six vehicles will be utilized by
various City departments,including Community
Development,Health &Human Services,and the
Public Works Agency.
Funding for the six (6)vehicles will be from the
Automotive Equipment Fund (Account
601.19.7780.65550)in the amount of $183,678.60
which has a FY 2023 budgeted amount of
$2,700,000.00.This expenditure represents 6.8%of
this budgeted amount.
Approved on
Consent Agenda
for Action
9 - 0
Page 3 ACTIONS January 23, 2023
A3.Approval of Sole Source Purchase for
Self-Contained Breathing Apparatus
Equipment from Municipal Emergency
Services
Staff recommended approval of Sole-Source
purchase of Self-Contained Breathing Apparatus
equipment from Municipal Emergency Services (75
Remittance Drive,Suite 3135,Chicago,IL 60675)for
$472,635.00 out of Fund 100.23.2315.65090.A
sole-source purchase requires 2/3 vote of the
Councilmembers.
Fire Department General Fund 100.23.2315.65090
which has $473,000 budgeted in FY23 with $473,000
remaining YTD.
Approved on
Consent Agenda
for Action
9 - 0
A4.Approval of Contract Award with Interra, Inc.
for Material Testing Services (RFP 22-53)
Staff recommended the City Council authorize the
City Manager to execute an agreement with Interra,
Inc.(600 Territorial Drive,Suite G,Bolingbrook,IL
60440)for Material Testing Services (RFP 22-53)in
the amount of $200,000.This agreement is for a term
of one year with two additional one-year options to
renew.
This agreement is a multiple-task order agreement.
Additional tasks will be authorized by staff on an
as-needed basis.Funding will be provided from the
budgets for individual capital projects but will not
exceed $200,000 for the initial 12-month contract
term.
Approved on
Consent Agenda
for Action
9 - 0
Page 4 ACTIONS January 23, 2023
A5.Approval of a Construction Contract for the
Rehabilitation of the Evanston Municipal
Storage Facility Phase 1
Staff recommended the City Council authorize the
City Manager to execute a contract with G.A.Johnson
&Sons (828 Foster Street,Evanston,Illinois 60201)
to provide architectural and engineering services for
Evanston Municipal Storage Facility Phase 1 in the
amount of $717,550.Award of a contract without
advertising for bids requires two-thirds (⅔)vote of the
City Council.
This project will be funded from the sale of the
City-owned building at 2026 Central Street,Evanston
(Account No.415.40.4219.62145-620016)in the
amount of $554,077.33, and from the 2023 General
Obligation Bonds (Account No.
415.40.4123.62145-620016)in the amount of
$163,472.87.
Approved on
Consent Agenda
for Action
9 - 0
A6.Approval of FY 2023 Estimated Annual User
Charge with the Metropolitan Water
Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge
Generated as Part of the Water Treatment
Process
Staff recommended City Council approve payment of
the estimated annual user charge for 2023 with the
Metropolitan Water Reclamation District of Greater
Chicago (MWRDGC) for disposal of sludge generated
as part of the water treatment process in the amount
of $201,167.43.Four payments of $50,291.86 will be
made beginning in February 2023 and ending in
November 2023.
Funding is provided by the Water Fund Filtration
Business Unit (Account 510.40.4220.62420),which
has an approved FY 2023 budget of $352,000.00 and
a YTD balance of $352,000.00.
Approved on
Consent Agenda
for Action
9 - 0
Page 5 ACTIONS January 23, 2023
A7.Approval of Contract Award to Wreckon
Specs, LLC for Property Demolition Services
Staff recommended the City Council authorize the
City Manager to execute an agreement with Wreckon
Specs LLC (2115 Wesley Avenue,Evanston,IL
60201) in the amount of $214,500 for Demolition or
Deconstruction Services of the Emerson/Jackson Site
(Bid No. 22-63).
West Evanston Tax Increment Financing (TIF)
335.99.5870.65515 (Other Improvements).The
subject property is within the Five Fifths TIF.Staff
recommended porting funds from the West Evanston
TIF to the Five Fifths TIF.Staff recommended porting
the funds back to the West Evanston TIF when
increment is collected into the Five Fifths TIF in
2023.
Held in
Administration &
Public Works
Committee
A8.Approval of Sole Source Contract with
Hunden Strategic Partners to Provide a Ryan
Field Economic Impact Study
Staff recommended City Council authorize the City
Manager to execute a sole-source contract with
Hunden Strategic Partners to complete a Ryan
Field Rebuild Economic Impact Study.Hunden will
seek a full waiver of the MWEBE participation goal
requirement.A sole-source purchase requires 2/3
vote of the Councilmembers.
The fee,in an amount not to exceed $68,000,would
be paid from contingency account in the City
Manager's budget,100.15.1525.68205 which has a
budget allocation of $150,000,all of which is
remaining.
Held in
Administration &
Public Works
Committee
A9.Approval of Proposed Lease Language as
Provided by the Jens Jensen Gardens in
Evanston, Inc.
Councilmember Kelly recommended City Council
approval of the language contained in the Lease
Agreement provided by the Jens Jensen Gardens in
Evanston,Inc.for the exclusive right to the coach
house and connected greenhouse and portions of the
land (collectively,the “Premises”)located at the
Harley Clarke property.
Held in
Administration &
Public Works
Committee
Page 6 ACTIONS January 23, 2023
A10.Approval of a One-Year Extension to the
Contract with Backflow Solutions
Incorporated for Cross-Connection Control
Management Program Services (RFP 19-61)
Staff recommended the City Council authorize the
City Manager to execute a one-year extension to the
contract with Backflow Solutions Incorporated (12609
South Laramie Ave,Alsip,Illinois 60803)for the
period of February 28,2023,to February 28,2024,to
provide CrossConnection Control Management
Program services in the not-to-exceed amount of
$47,700.00.
Funding is provided by the Water Fund,Water Other
Operations Business Unit (Account
510.40.4225.62185),which has an approved FY 2023
budget of $130,000.00, all of which is remaining.
Approved on
Consent Agenda
for Action
9 - 0
A11.Approval of Change Order No. 1 to the
Agreement with McGuire Igleski &
Associates, Inc. for the Water Treatment
Plant First Floor Window Hardening Design
Staff recommended the City Council authorize the
City Manager to execute Change Order No.1 to the
agreement with McGuire Igleski &Associates,Inc.
(1330 Sherman Avenue,Evanston,IL 60201)for the
Water Treatment Plant (WTP)First Floor Window
Hardening Design in the amount of $7,500.00.This
will increase the overall contract amount from
$17,500.00 to $25,000.00.This Change Order
includes a time extension of 323 days,extending the
contract completion date from December 15,2022,to
November 3, 2023.
Funding for this work will be from the Water Fund
(Account 513.71.7330.62145-722007),which has an
approved FY 2023 budget of $3,762,000.00,all of
which is remaining.
Approved on
Consent Agenda
for Action
9 - 0
A12.Resolution 3-R-23, Authorizing the City
Manager to Enter Into A Parking Lease
Agreement with Zoe Life Evanston Labs
Owner, LLC at the City Garage Located at
525 Church Street
Staff recommended that the City Council adopt
Resolution 3-R-23 authorizing the City Manager to
enter into a multi-year parking lease with Zoe Life
Evanston Labs Owner,LLC,for 100 parking spaces in
the City-owned parking garage located at 525 Church
Street.
Approved on
Consent Agenda
for Action
9 - 0
Page 7 ACTIONS January 23, 2023
A13.Resolution 6-R-23, Authorizing the City
Manager to Execute the Collective
Bargaining Agreement Between the City of
Evanston and Evanston Police Sergeants
Association Affiliated with Illinois Fraternal
Order of Police Labor Council
Staff recommended City Council adoption of
Resolution 6-R-23,ratifying the collective bargaining
agreement with the City and the Evanston Police
Sergeants Association affiliated with the Illinois
Fraternal Order of Police Labor Council (hereafter
referred to as "FOP Sergeants").
Approved
for Action
9 - 0
A14.Resolution 7-R-23, Authorizing the City
Manager to Execute the Collective
Bargaining Agreement Between the City of
Evanston and Illinois Fraternal Order of
Police
Staff recommended the adoption of Resolution
7-R-23,ratifying the collective bargaining agreement
with the City and the Illinois Fraternal Order of Police
(hereafter referred to as "FOP Patrol").
Approved
for Action
9 - 0
A15.Resolution 8-R-23, Authorizing the City Clerk
to Sign an Illinois Department of
Transportation Resolution for Improvement
under the Illinois Highway Code for
Resurfacing Various Evanston Streets
Staff recommended City Council adoption of
Resolution 8-R-23,Authorizing the City Clerk to Sign
an Illinois Department of Transportation Resolution for
Improvement under the Illinois Highway Code for
Resurfacing Various Evanston Streets.This will allow
the use of Motor Fuel Tax (MFT)funds in the amount
of $1,444,000 for street resurfacing.
Funding will be provided from Motor Fuel Tax Funds
(MFT)in the amount of $1,444,000 (Account
200.40.5100.65515 –423002),which has a total FY
2023 budget of $4,141,600.
Approved on
Consent Agenda
for Action
9 - 0
A16.Resolution 9-R-23, Amending the
Intergovernmental Agreement for Reciprocal
Reporting and School Resource Officers
Between the City of Evanston and Evanston
Township High School District 202
Staff recommended City Council adoption of
Resolution 9-R-23,authorizing the City Manager to
execute an amendment to the Intergovernmental
Agreement for Reciprocal Reporting and School
Resource Officers Between the City of Evanston and
Evanston Township High School District 202.
Approved on
Consent Agenda
for Action
9 - 0
P1.Resolution 1-R-23, Authorizing the
Acquisition of Real Property at
2404 Ridge Avenue Through Eminent
Domain
City staff recommended City Council adoption of
Resolution 1-R-23,authorizing the acquisition of real
property at 2404 Ridge Avenue through eminent
domain.
Approved on
Consent Agenda
for Action
9 - 0
Page 8 ACTIONS January 23, 2023
H1.Ordinance 2-O-23, Amending the City Code,
“Creating Title 12 "Consumer Protections"
Chapter 1, Cashless Establishments
Prohibited
The Human Services Committee requested City
Council adoption of Ordinance 2-O-23,Amending the
City Code,"Creating Title 12 "Consumer Protections"
Chapter 1, "Cashless Establishments Prohibited.
Referred back to
Economic
Development
Committee and
Equity &
Empowerment
Commission
8 - 1
Ayes: Kelly, Harris,
Wynne, Nieuwsma,
Burns, Suffredin,
Revelle, Geracaris
Nays: Reid
AP1.Approval of Appointment to Boards,
Commissions, and Committees
The Mayor recommended City Council approval of the
appointments of Yancey Hughes to the Arts Council
and Christopher Swanson to the Animal Welfare
Board.
Approved on
Consent Agenda
for Action
9 - 0