HomeMy WebLinkAboutJanuary 09, 2023Page 1 ACTIONS January 9, 2023
CITY COUNCIL ACTIONS
City Council
Monday, January 9, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Absent: None
Motions resulting from City Council - Jan 9 2023
Item Item Description Motion Disposition
SP1.5th Ward School/Community Center Update An update on the 5th Ward School/Community Center
will be provided.
For Discussion
CM1.The Minutes of the Regular City Council
meeting of December 12, 2022 and the
Special City Council meeting of December
10, 2022
Staff recommended the approval of the Minutes of the
Regular City Council meeting of December 12,2022
and the Special City Council meeting of December
10, 2022.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
Page 2 ACTIONS January 9, 2023
A1.City of Evanston Payroll, Bills List, and Credit
Card Activity
Staff recommended City Council approval of the City
of Evanston Payroll for the period of November 21,
2022,through December 04,2022,in the amount of
$2,856,636.75 and December 05,2022,through
December 18,2022,in the amount of $3,546,917.60.
Bills List for January 10,2023,FY 2022,in the
amount of $3,787,892.31,and Bills List January 10,
2023,FY 2023 in the amount of $1,388,300.46,and
credit card activity for the period ending November
26, 2022, in the amount of $259,069.60.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
A2.BMO Harris Amazon Credit Card Activity Staff recommended approval of the City of Evanston’s
BMO Harris Amazon Credit Card Activity for the
period ending November 26,2022,in the amount of
$9,061.79.
Approved
for Action
7 - 0 - 1
Absent: Burns
Abstain: Sufferdin
A3.Contract With Bodala, LLC, DBA Central
Rug and Carpet for Interior Renovations at
Lovelace Park Field House (Bid 22-67)
Staff recommends City Council authorize the City
Manager to execute a contract with Bodala,LLC,DBA
Central Rug and Carpet (3006 Central Street,
Evanston,Illinois 60201)for the Interior Renovations
at Lovelace Park Field House in the amount of
$221,905.00.
Funding will be provided through the Capital
Improvement Program’s 2022 General Obligation
Bond Fund (Account 415.40.4122.65515 -622005)
which has an available budget of $300,000.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
Page 3 ACTIONS January 9, 2023
A4.Contract Award to Wreckon Specs, LLC for
Property Demolition Services
Staff recommended the City Council authorize the
City Manager to execute an agreement with Wreckon
Specs LLC (2115 Wesley Avenue,Evanston,IL
60201)in the amount of $214,500 for Demolition or
Deconstruction Services of the Emerson/Jackson Site
(Bid No. 22-63).
West Evanston Tax Increment Financing (TIF)
335.99.5870.65515 (Other Improvements).The
subject property is within the Five Fifths TIF.Staff
recommends porting funds from the West Evanston
TIF to the Five Fifths TIF.Staff recommends porting
the funds back to the West Evanston TIF when
increment is collected into the Five Fifths TIF in 2023.
Referred back to
the Administration
&
Public Works
Committee
9 - 0
A5.Contract Award with Stantec Consulting
Services Inc. for the Standpipe Water Quality
Study (RFP 22-60)
Staff recommended the City Council authorize the
City Manager to execute an agreement with Stantec
Consulting Services Inc.(350 North Orleans Street,
Suite 1301 Chicago,IL 60654)for the Standpipe
Water Quality Study (RFP 22-60)in the amount of
$129,590.00.Stantec is proposing MWEBE Utilization
of 20.5% instead of the 25% goal.
Funding for this project is from the Water Fund
(Account 513.71.7330.65515 -722004),which has a
proposed FY 2023 budget of $150,000,all of which is
remaining.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
Page 4 ACTIONS January 9, 2023
A6.Contract Award with Teska Associates, Inc.
for the Study and Designation of Howard
Street Special Service Area (RFP 22-65)
Staff recommended the City Council authorize the
City Manager to execute an agreement with Teska
Associates,Inc.(627 Grove Street #2,Evanston,IL
60201)to provide Special Service Area designation
services for Howard Street in the amount of $37,120.
Funding is provided by the Howard Ridge TIF
Account #330.99.5860.62185 Consulting Services.
The current balance in the TIF is $2.6 million.
Approved
for Action
8 - 0
Absent: Burns
A7.A One-Year Contract with G & L Contractors
for FY 2023 Debris Hauling
Staff recommends that City Council authorize the City
Manager to execute a one (1)year contract for debris
hauling with G &L Contractors (7401 N St.Louis
Ave.,Skokie,IL)in the amount of $80,000.This
contract award is part of a bid led by the Municipal
Partnering Initiative (MPI).
Funding for this contract is provided by two (2)
separate funds:$40,000 from the Water Fund
(Account No.510.40.4540.62415),which has an FY
2023 budget of $45,000,and $40,000 from the Sewer
Fund (Account No.515.40.4530.62415),which has an
FY 2022 budget of $45,000.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
Page 5 ACTIONS January 9, 2023
A8.Approval of Pre-Qualification of Contractors
for Cured-In-Place Pipe Sewer Rehabilitation
– 2023 to 2025 (RFQ 22-61)
Staff recommended that City Council approve the
following seven contractors as pre-qualified to
perform Cured-In-Place Pipe (CIPP)rehabilitation in
the City’s sewer system for a three-year period (2023,
2024,and 2025):Benchmark Construction Co.,Inc.
(2260 Southwind Boulevard,Bartlett,IL 60103);Hoerr
Construction, Inc. (1416 County
Road 200N,PO Box 65,Goodfield,IL 61742);Inliner
Solutions,LLC (5301 W 66th Street,Bedford Park,IL
60638);Insituform Technologies,USA,Inc.(580
Goddard Avenue,Chesterfield,MO 63005);National
Power Rodding Corp.(2500 W Arthington Street,
Chicago,IL 60612);SAK Construction,LLC (864 Hoff
Road,O’Fallon,MO 63366);Visu Sewer,Inc.
(W230N4855 Betker Drive, Pewaukee, WI 53072).
No funding is required at this time.Bids for specific
CIPP sewer rehabilitation contracts will only be
opened from the list of pre-qualified contractors.
When these projects are awarded,they will be funded
from the Sewer Fund (Account 515.40.4535.62461).
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
Page 6 ACTIONS January 9, 2023
A9.Contract Renewal 1 of 2 with Sports for Life,
for instruction of tennis and pickle ball
classes and camps. (RFP 19- 23)
Staff recommended City Council authorize the City
Manager to execute an agreement renewal with
Sports for Life (424 Ashland Place,Highland Park,IL
60035)for the instruction of tennis and pickleball
classes and camps for both youth and adults.The
agreement period will run from January 1,2023,
through December 31,2023,and will be the first of
two optional one-year renewal terms.
Revenue from program registrations is deposited into
the General Fund Account,Chandler-Newberger
Center Business Unit 100.30.3035.53565,and
instructional expenses are paid from Chandler-
Newberger Business Unit 100.30.3035.62505,which
has a $215,000 budgeted allocation.Revenues are
split 70% to the vendor and 30% to the City.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
A10.Contract Renewal 2 of 2 with Connelly’s
Academy Inc. was for Martial Arts Instruction
at the Levy Senior Center. (RFP 18-42)
Staff recommended the City Council authorize the
City Manager to execute a one (1)year professional
services contract renewal with Connelly’s Academy
Inc.(211 Golf Terrace,Wilmette,IL 60091),for martial
arts instruction at the Levy Senior Center.This is the
second renewal of the two one-year optional
renewals.This agreement renewal period will run
from January 1, 2023 through December 31, 2023.
Revenue from program registrations are deposited
into the General Fund Account,Levy Senior Center
100.30.3055.53565 and expenses for instruction are
paid from the Instructor Services account
100.30.3055.62505.Revenues are split 60%to the
vendor and 40% to the City.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
Page 7 ACTIONS January 9, 2023
A11.Approval of Change Order No. 4 with Bolder
Contractor Inc. for the 30-Inch Transmission
Main Project Construction (Bid 21-36)
Staff recommended City Council authorize the City
Manager to execute Change Order No.4 to the
contract with Bolder Contractors,Inc.(316 Cary Point
Drive,Cary,IL 60013)for the 30-Inch Transmission
Main Project Construction (Bid 21-36)in the amount
of $166,430.This will increase the total contract
amount from $11,897,432 to $12,063,862.
The City has a loan agreement in place with the IEPA
for funding from the State Revolving Fund in the
amount of $10,141,285 for the engineering and
construction of this project.Staff will seek a Loan
Amendment to increase the loan amount to cover all
eligible costs if the construction cost exceeds the loan
amount.The loan is currently set to be repaid over 20
years at 1.1%interest.IEPA loan funding for this work
is being routed through the Water Fund,Capital
Improvement (Account 513.71.7330.65515-417006).
Approved
for Action
8 - 0
Absent: Burns
A12.Resolution 5-R-23 Authorizing the City
Manager to Execute a Contract for the
Purchase of Real Property at 729-39 Howard
Street
Councilmember Reid recommended adoption of
Resolution 5-R-23,Authorizing the City Manager to
Execute a Contract for the Purchase of Real Property
Located at 729-739 Howard Street $950,000.
Howard Ridge Tax Increment Finance (TIF)account #
330.99.5860.65507.Approximately $1,584,867
remains in the TIF for economic development
purposes.
Approved
for Action
7 - 2
Ayes: Harris,
Wynne, Nieuwsma,
Revelle, Reid,
Geracaris
Nays: Kelly,
Sufferdin
Absent: Burns
Page 8 ACTIONS January 9, 2023
A13.Ordinance 5-O-23, Amending City Code
Section 3-4-6(D) to Increase the Number of
Class D Liquor Licenses from Sixty Seven to
Sixty Eight for Hokkaido Ramen Evanston,
Inc. d/b/a Hokkaido Ramen, 812 Church
Street, #18
The Liquor Control Review Board recommended City
Council approval of Ordinance 5-O-23,amending City
Code Section 3-4-6(D)to increase the number of
Class D liquor licenses from sixty seven to sixty eight.
Councilmember Kelly recommended a suspension of
the City Council rules for introduction and action at
the January 9, 2023 City Council Meeting.
Approved
for Action
8 - 0
Absent: Burns
A14.Ordinance 6-O-23, Amending City Code
Section 3-4-6(D) to Increase the Number of
Class D Liquor Licenses from Sixty Eight to
Sixty Nine for STFTFR, LLC d/b/a Fonda,
1735 Benson Avenue
The Liquor Control Review Board recommended City
Council approval of Ordinance 6-O-23,amending City
Code Section 3-4-6(D)to increase the number of
Class D liquor licenses from sixty eight to sixty nine.
Councilmember Kelly recommended a suspension of
the City Council rules for introduction and action at
the January 9, 2023 City Council Meeting.
Approved
for Action
8 - 0
Absent: Burns
A15.Ordinance 7-O-23, Amending City Code
Section 3-4-6(C-1) to Increase the Number
of Class C-1 Liquor Licenses from Zero to
One for Hilton Management, LLC d/b/a Hotel
Orrington, 1710 Orrington Avenue
The Liquor Control Review Board recommended City
Council approval of Ordinance 7-O-23,amending City
Code Section 3-4-6(C-1)to increase the number of
Class C-1 liquor licenses from zero to one.
Councilmember Kelly recommended a suspension of
the City Council rules for introduction and action at
the January 9, 2023 City Council Meeting.
Approved
for Action
8 - 0
Absent: Burns
A16.Ordinance 8-O-23, Amending Section 3-4-6
of the City Code, "Classification and New
Fees," to Add Subsection (F-3), "Retailer
Liquor License"
The Liquor Control Review Board recommended City
Council adoption of Ordinance 8-O-23,Amending
Section 3-4-6 of the City Code,"Classification and
New Fees,"to Add Subsection (F-3),"Retailer Liquor
License."Councilmember Kelly requested suspension
of the rules for introduction and action at the January
9, 2023 City Council meeting.
Approved
for Action
8 - 0
Absent: Burns
Page 9 ACTIONS January 9, 2023
A17.Ordinance 10-O-23, Authorizing the City to
Borrow Funds from the Illinois Environmental
Protection Agency Public Water Supply Loan
Program
Staff recommended City Council adoption of
Ordinance 10-O-23 authorizing the City to borrow
funds from the Illinois Environmental Protection
Agency (IEPA)Public Water Supply Loan Program for
the 30-inch Transmission Main Rehabilitation.City
Manager Stowe recommended a suspension of the
City Council rules for introduction and action at the
January 9, 2023, City Council meeting.
This ordinance authorizes the City to borrow up to
$12,500,000.The debt service will be provided from
the Water Fund (Account 513.71.7330.65515).A copy
of the 5-year water fund analysis is attached,which
includes this loan and the debt service for repayment.
Approved
for Action
8 - 0
Absent: Burns
A18.Ordinance 134-O-22, Vacating the
North-South Alley East of Central Park
Avenue and South of Grant Street
Staff recommended City Council adoption of
Ordinance 134-O-22,Vacating the North-South Alley
East of Central Park Avenue and South of Grant
Street.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
A19.Ordinance 129-O-22, Selling a Vacated
Portion of Public Land East of Central Park
Avenue, South of Grant Street, to an
Abutting Owner at 2229 Central Park Avenue
Staff recommended City Council adoption of
Ordinance 129-O-22,Selling a Vacated Portion of
Public Land East of Central Park Avenue,South of
Grant Street,to an Abutting Owner at 2229 Central
Park Avenue.Requires two-thirds (2/3)vote of the
Council members.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
Page 10 ACTIONS January 9, 2023
A20.Ordinance 131-O-22, Selling a Vacated
Portion of Public Land East of Central Park
Avenue, South of Grant Street, to an
Abutting Owner at 2235 Central Park Avenue
Staff recommended City Council adoption of
Ordinance 131-O-22,Selling a Vacated Portion of
Public Land East of Central Park Avenue,South of
Grant Street,to an Abutting Owner at 2235 Central
Park Avenue.Requires two-thirds (2/3)vote of the
Council members.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
A21.Ordinance 132-O-22, Selling a Vacated
Portion of Public Land East of Central Park
Avenue, South of Grant Street, to an
Abutting Owner at 2245 Central Park Avenue
Staff recommended City Council adoption of
Ordinance 132-O-22,Selling a Vacated Portion of
Public Land East of Central Park Avenue,South of
Grant Street,to an Abutting Owner at 2245 Central
Park Avenue.Requires two-thirds (2/3)vote of the
Council members.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
A22.Ordinance 133-O-22, Selling a Vacated
Portion of Public Land East of Central Park
Avenue, South of Grant Street, to an
Abutting Owner at 2944 Grant Street
Staff recommended City Council adoption of
Ordinance 133-O-22,Selling a Vacated Portion of
Public Land East of Central Park Avenue,South of
Grant Street,to an Abutting Owner at 2944 Grant
Street.Requires two-thirds (2/3)vote of the Council
members.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
P1.Ordinance 125-O-22, Major Zoning Relief to
Eliminate an Existing Condition for
Termination of Use upon Change in
Ownership at 3101 Central Street, Lakeside
Auto Repair
The Land Use Commission and staff recommend the
adoption of Ordinance 125-O-22,Major zoning relief
to eliminate an existing condition that requires
termination of the legally nonconforming use,
Automobile Repair and Auto Body Repair,upon
termination of the current ownership.The proposed
modification to eliminate the termination of use
condition from existing Major Variation Ordinance
105-O-19 meets the Standards for Approval for Major
Variations.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
Page 11 ACTIONS January 9, 2023
P2.Ordinance 126-O-22 approving Major
Variations pursuant to City Code Section
6-3-8-10 (D) for the property located at 1453
Maple Avenue
The Community Development Department
recommended adoption of Ordinance 126-O-22 to
grant the following Major Variations from the Evanston
Zoning Ordinance to allow adaptive use to
multi-family residential in the R6 General Residential
District.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
P3.Ordinance 128-O-22 Granting a Special Use
Permit for a Convenience Store at 321
Howard Street in the B3 Business District
The Land Use Commission recommended the
adoption of Ordinance 128-O-22 granting a Special
Use Permit for a Convenience Store at 321 Howard
Street in the B3 Business District.The applicant has
complied with all zoning requirements and meets all
of the Standards for Special Use for this district.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
H1.Ordinance 1-O-23, Amending the City Code
and Creating Section 3- 2-22 “Retail Single
Use Bag Tax”
The Human Services Committee recommended
adoption of Ordinance 1-O-23,Amending the City
Code and Creating Section 3-2-22 “Retail Single Use
Bag Tax.”
Referred back to
the
Human Services
Committee
8 - 1
Ayes: Kelly, Harris,
Nieuwsma, Burns,
Revelle, Reid,
Geracaris
Nays: Suffredin
Page 12 ACTIONS January 9, 2023
H2.Ordinance 2-O-23, Amending the City Code,
“Creating Title 12 "Consumer Protections"
Chapter 1, Cashless Establishments
Prohibited
The Human Services Committee requests City
Council adoption of Ordinance 2-O-23,Amending the
City Code,“Creating Title 12 “Consumer Protections”
Chapter 1, "Cashless Establishments Prohibited."
Approved for
Introduction
8 - 1
Ayes: Kelly, Harris,
Nieuwsma, Burns,
Revelle, Reid,
Geracaris
Nays: Suffredin