HomeMy WebLinkAboutFebruary 27, 2023Page 1 ACTIONS February 27, 2023
CITY COUNCIL ACTIONS
City Council
Monday, February 27, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:30 PM
Absent: None
Motions resulting from City Council - Feb 27 2023
Item Item Description Motion Disposition
SP1.Ordinance 4-O-23, Amending Portions
of Title 5, Chapter 2, “Lodging
Establishments” of the City Code was
approved
Adoption of Ordinance 4-O-23, Amending Portions of
Title 5, Chapter 2, “Lodging Establishments” of the
City Code.
Approved
for Action
8 - 1
Ayes: Harris,
Wynne, Nieuwsma,
Burns, Suffredin,
Revelle, Reid,
Geracaris
Nays: Kelly
SP2.Discussion of Dog Beach ADA Access Staff requested Council discuss and provide guidance
on two conceptual design options for providing an
ADA-accessible pathway to the Dog Beach.
For Discussion
Page 2 ACTIONS February 27, 2023
SP3.Contract with CCC Holdings, Inc. for
the Evanston Animal Shelter
Construction was approved
Staff recommends that City Council authorize the City
Manager to execute a contract with CCC Holdings,
Inc.(18660 Graphics Drive,Suite 200,Tinley Park,IL
60477)for the Evanston Animal Shelter Construction
(RFP 22-70)in the amount of $6,849,308.75.CCC
Holdings,Inc.is requesting a partial waiver of the
MWEBE goal.
Funding will be provided from the Capital
Improvement Fund 2023 General Obligation Bonds in
the amount of $2,175,000;from the Cook County
Animal Shelter Grant Program in the amount of
$2,000,000;from the Evanston Animal Shelter
Association donations in the amount of $1,025,000;
and from the City of Evanston General Fund cash
balance in the amount of $1,500,000 (this contract is
$1,500,000 over budget,which will be funded by the
General Fund cash balance unless another source of
funding is identified).A detailed financial analysis is
included in the attached memo.
Approved
for Action
8 - 1
Ayes: Harris,
Wynne, Nieuwsma,
Burns, Suffredin,
Revelle, Reid,
Geracaris
Nays: Kelly
CM1.The Minutes of the Regular City
Council meeting of February 13, 2023
was approved
Staff recommended the approval of the Minutes of the
Regular City Council meeting of February 13, 2023
Approved on
Consent Agenda
for Action
9 - 0
A1.City of Evanston Payroll, Bills List,
and Credit Card Activity was
approved
Staff recommended City Council approval of the City
of Evanston Payroll for the period of January 30,
2023,through February 12,2023,in the amount of
$3,501,461.93 and the Bills List for February 28,
2023,FY 2022,in the amount of $645,837.38,and
the Bills List February 28,2023,FY 2023 in the
amount of $1,977,135.95
Approved on
Consent Agenda
for Action
9 - 0
Page 3 ACTIONS February 27, 2023
A2.Contract with Greeley and Hansen,
LLC, for Engineering Services Related
to the Evanston Service Center North
Fuel Island Replacement (RFP 23-04)
was approved
Staff recommended the City Council authorize the
City Manager to execute a contract with Greeley and
Hansen,LLC (100 South Wacker Drive,Suite 1400,
Chicago,IL 60606)for engineering services related to
the Evanston Service Center North Fuel Island
Replacement (RFP 23-04)in the amount of
$212,946.00.
Funding will be from the Capital Improvement Fund
2022 General Obligation Bonds (Account
415.40.4122.62145 -623007),which has an FY 2023
budget of $1,700,000, all of which is remaining.
Approved on
Consent Agenda
for Action
9 - 0
A3.Contract Award to Worxbee to provide
a shared pool of 80hrs/month of
Virtual Executive Assistant service to
Councilmembers was tabled in
Administration & Public Works
Committee
Councilmember Burns requested the City Council
authorize the City Manager to execute a contract
agreement with Worxbee,Inc.to provide a 12-month
initial service term of 80 active hours of service per
month at a rate of $5,616.00 per month.
Funding for this work will be from the General Fund,
City Council,and external services account
(100.13.1300.62175),which has a FY2023 budget
allocation of $68,042, all of which is remaining.
Tabled in
Administration &
Public Works
Committee
A4.Contract with Hoerr Construction, Inc.
for 2023 CIPP Sewer Rehabilitation –
Contract A (Bid No. 23-05) was
approved
Staff recommended the City Council authorize the
City Manager to execute an agreement with Hoerr
Construction,Inc.(1416 Country Road 200N,PO Box
65,Goodfield,IL 61742)for the 2023 CIPP Sewer
Rehabilitation –Contract A (Bid No.23-05)in the
amount of $537,687.50.Hoerr Construction is
requesting a full waiver of the MWEBE goals.
Funding for this project is from the Sewer Fund
(Account No.515.40.4535.62461 –423004),which
has an approved FY 2023 budget of $750,000,all of
which is remaining.
Approved on
Consent Agenda
for Action
9 - 0
Page 4 ACTIONS February 27, 2023
A5.Contract with Blinderman
Construction Co., Inc. for the
Arrington Lakefront Lagoon Repairs
(Bid No. 23-12) was approved
Staff recommended City Council authorize the City
Manager to execute a contract with Blinderman
Construction Co.,Inc.(224 N.Desplaines Street,
Suite 650,Chicago,Illinois 60661)for the Arrington
Lakefront Lagoon Repair Project (Bid No.23-12)in
the amount of $129,550.00.Blinderman
Construction Co.,Inc.requests a full waiver of the
MWEBE goals.
Funding will be provided through the Capital
Improvement Fund 2023 General Obligation Bonds
(Account 415.40.4123.65515 -523001),which has an
FY2023 budget of $200,000, all of which is remaining.
Approved on
Consent Agenda
for Action
9 - 0
A6.Emergency Approval of Change Order
No. 1 to the contract with Bodala LLC
DBA/Central Rug and Carpet for the
Lovelace Park was approved
Staff recommended the City Council accept and place
on file the City Manager's emergency authorization for
Change Order No.1 to the contract with Bodala LLC
DBA Central Rug and Carpet (3006 Central Street,
Evanston,Illinois)for the Interior Renovations at the
Lovelace Fieldhouse in the amount of $26,105,
increasing the contract from $221,905 to $248,010.
This change order also includes a time extension of
14 calendar days,changing the date of contract
completion from 4/14/23 to 4/28/23.
Funding will be provided through the Capital
Improvement Program 2022 General Obligation Bond
Fund (Account #415.40.4122.65515 -622005),which
was budgeted at $300,000 for this project,of which
$78,085 remains.
Approved on
Consent Agenda
for Action
9 - 0
Page 5 ACTIONS February 27, 2023
A7.Change Order No. 2 with SmithGroup,
Inc. for the Evanston Shoreline
Repairs (RFQ 21-45) was tabled until
the March 13, 2023 City Council
Meeting
Staff recommended that City Council authorize the
City Manager to execute Change Order No.2 with
SmithGroup,Inc.(35 East Wacker,Suite 900,
Chicago,IL 60601)for the Evanston Shoreline
Repairs (RFQ 21-45)in the amount of $65,280.00.
This change order will also extend the contract time
by 275 calendar days,modifying the completion
deadline from March 31,2023,to December 31,
2023.
Funding is provided from the Capital Improvement
Fund 2020 Good Neighbor Funds in the amount of
$41,480,and from the 2021 General Obligation
Bonds in the amount of $23,800.A detailed financial
analysis in included in the attached memo.
Tabled until
March 13, 2023
City Council Meeting
9 - 0
A8.Resolution 18-R-23, Authorizing the
City Manager to Submit an
Application for the Shared STP Grant
Fund for the Chicago Avenue Corridor
Improvement Project was approved
Staff recommended City Council adoption of
Resolution 18-R-23,authorizing the City Manager to
submit an application for the shared STP Grant Fund
for the Chicago Avenue Corridor Improvement
Project.
The STP Grant Funds cover 80%of the engineering
and construction project cost,and the remaining 20%
of the funding must be provided by the local
municipality.For this project,the total remaining
engineering and construction costs are estimated at
$14,711,730.Of this,the City of Evanston will be
responsible for $2,942,346,which will need to be
budgeted in future years in the Capital Improvement
Fund.
Approved on
Consent Agenda
for Action
9 - 0
Page 6 ACTIONS February 27, 2023
A9.Resolution 19-R-23, Authorizing
Payments Relating to the FY 2023
Capital Improvement Plan (C.I.P)
Projects be reimbursed by the
Subsequent 2023 General Obligation
(G.O.) Bond Issuance was referred
back to Finance & Budget Committee
Staff recommended City Council adoption of
Resolution 19-R-23,authorizing payments relating to
FY 2023 Capital Improvement Plan (CIP.)project
expenditures up to $17,706,000,be reimbursed by
the subsequent 2023 General Obligation (GO)bond
issuance.
Tabled in
Administration &
Public Works
Committee
A10.Ordinance 12-O-23, Amending City
Code Section 10-11-10, “Schedule X-
Limited Parking” was adopted
Councilmember Kelly and staff recommended the City
Council adopt Ordinance 12-O-23,Amending City
Code Section 10-11-10,“Schedule X-Limited
Parking.”This ordinance would add the four
residences in the 1500 block of Forest Avenue to
Residential Parking District B.
Adopted on
Consent Agenda
for Action
9 - 0
A11.Ordinance 17-O-23, Amending City
Code 7-11-6, “Regulations on City
Beaches” to prohibit tampering with
life rings was adopted
Staff recommended the City Council adoption of
Ordinance 17-O-23,Amending City Code 7-11-6,
“Regulations on City Beaches,”to prohibit tampering
with Life Rings.
Funding for life rings was from the General Fund –
Beaches/Safety Equipment (100.30.3080.65090)at a
cost of $1,252.86.
Adopted on
Consent Agenda
for Action
9 - 0
PD1.Vacation Rental License for 1600
Monroe Street, Unit 1W was approved
Staff recommended approval of a Vacation Rental
License for the property located at 1600 Monroe
Street,Unit 1W.The Vacation Rental meets all of the
Standards and Procedures for license approval.
Approved on
Consent Agenda
for Action
9 - 0
H1.The Small/Medium Residential Rental
Provider Assistance Program and
funding request in the amount of
$500,000 in American Rescue Plan Act
(ARPA) funds was approved
The Housing and Community Development
Committee (HCDC)recommended approval of the
Small/Medium Residential Rental Provider Assistance
Program and funding request in the amount of
$500,000 in American Rescue Plan Act (ARPA) funds.
American Rescue Plan Act, 170.99.1700.55251
Approved on
for Action
9 - 0
Page 7 ACTIONS February 27, 2023
HS1.Resolution 11-R-23, Registering the
City of Evanston's Support of the Bird
City Initiative was approved
Councilmember Revelle and the Human Services
Committee recommended the adoption of Resolution
11-R-23,Registering the City of Evanston's Support of
the Bird City Illinois Initiative.
Approved on
Consent Agenda
for Action
9 - 0
HS2.Ordinance 19-O-23 Amending of Title
8, Chapter 5, “Weeds” of the City
Code was approved for introduction
The Human Services Committee recommended
adoption of Ordinance 19-O-23 Amending of Title 8,
Chapter 5, “Weeds” of the City Code
Approved on
Consent Agenda
for Introduction
9 - 0
HS3.Ordinance 22-O-23, Amending the City
Code of Evanston Title 9, Chapter 4,
Section 5 “Certain Animals
Prohibited” to Allow Roosters for
Educational Purposes was approved
for introduction
Councilmember Harris and the Human Services
Committee recommended the adoption of Ordinance
22-O-23,Amending the City Code of Evanston Title 9,
Chapter 4,Section 5 “Certain Animals Prohibited”to
Allow Roosters for Educational Purposes.
Approved
for Introduction
9 - 0
HS4.Ordinance 23-O-23, Amending City
Code 7-2-9(B), “Fourth of July Parade
Parkway Regulations” to include all
parades held within the City of
Evanston was approved for
introduction
Councilmember Reid and the Human Services
Committee recommended the adoption of Ordinance
23-O-23,Amending City Code 7-2-9(B),“Fourth of
July Parade Parkway Regulations,”to include all
parades held within the City of Evanston.
Approved on
Consent Agenda
for Introduction
9 - 0
MWEBE1.Ordinance 18-O-23, Amending the City
Code, Amending the City Code
Section 1-17-1 of “Concerning
Minority and Women Owned Business
Requirements” Adding Disadvantage
Business Enterprise was approved for
introduction
Councilmember Burns and the MWEBE Development
Committee recommended the adoption of Ordinance
18-O-23,Amending the City Code Section 1-17-1,
“concerning Minority and Women-owned business
requirements adding Disadvantage Business
Enterprise.”
Approved on
Consent Agenda
for Introduction
9 - 0