HomeMy WebLinkAboutFebruary 13, 2023Page 1 ACTIONS February 13, 2023
CITY COUNCIL ACTIONS
City Council
Monday, February 13, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:30 PM
Absent: Suffredin
Motions resulting from City Council - Feb 13 2023
Item Item Description Motion Disposition
SP1.Ordinance 4-O-23, Amending Portions of
Title 5, Chapter 2, "Lodging Establishments"
of the City Code
Approve Ordinance 4-O-23, Amending Portions of
Title 5, Chapter 2, "Lodging Establishments" of the
City Code. “Lodging Establishments” of the City Code.
Approved for
Introduction
7 - 1
Ayes: Harris,
Wynne, Nieuwsma,
Burns, Revelle, Reid,
Geracaris
Nays: Kelly
Absent: Suffredin
SP2.Discussion Regarding the Use of 2603
Sheridan Road, Commonly Known As Harley
Clarke Mansion
Staff asks the City Council to discuss and give
direction regarding the use of 2603 Sheridan Road,
commonly known as Harley Clarke Mansion.
For Discussion
Page 2 ACTIONS February 13, 2023
SP3.Ordinance 13-O-23, Amending Portions of
Title 9, Chapter 5, “General Offenses” of the
City Code
Staff recommends City Council adoption of Ordinance
13-O-23,Amending Title 9,Chapter 5 "General
Offenses"of the City Code,as amended during the
January 23, 2023, City Council meeting.
Approved
for Action
8 - 0
CM1.Approval of the Minutes of the Regular City
Council meeting of January 23, 2023 and the
Special City Council meeting of January 14,
2023
Staff recommends the approval of the Minutes of the
Regular City Council meeting of January 23,2023
and the Special City Council meeting of January 14,
2023
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
A1.Approval of the City of Evanston Payroll, Bills
List, and Credit Card Activity
Staff recommends City Council approval of the City of
Evanston Payroll for the period of January 2,2023,
through January 15,2023,in the amount of
$3,060,616.03 and January 16,2023,through
January 29,2023,in the amount of $3,180,747.97
and the Bills List for February 14,2023,FY 2022,in
the amount of $1,700,143.19,and the Bills List
February 14,2023,FY 2023 in the amount of
$3,985,290.29 and credit card activity for the period
ending December 26,2022,in the amount of
$256,244.56.
Approved
for Action
7 - 0 - 1
Ayes: Kelly, Harris,
Wynne, Revelle,
Reid, Geracaris
Nays: None
Abstain: Nieuwsma
Absent: Burns,
Suffredin
A2.Approval of BMO Harris Amazon Credit Card
Activity
Staff recommends approval of the City of Evanston’s
BMO Harris Amazon Credit Card Activity for the
period ending December 26,2022,in the amount of
$9,443.28.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 3 ACTIONS February 13, 2023
A3.Approval of a Contract with Hunden Strategic
Partners to Provide an Independent Ryan
Field Rebuild Economic Impact Study
Staff recommends City Council authorize the City
Manager to execute a contract with Hunden Strategic
Partners to complete a Ryan Field Rebuild Economic
Impact Study.Hunden will seek a full waiver of the
MWEBE participation goal requirement.Awarding a
contract without a formal bidding process requires a
2/3 vote of the Councilmembers.
The fee,in an amount not to exceed $98,000,would
be paid from a contingency account in the City
Manager's budget,100.15.1525.68205,which has a
budget allocation of $150,000,all of which is
remaining.
Held in
Administration &
Public Works
Committee
A4.Approval of Contract Award to Wreckcon
Specs, LLC for Property Demolition Services
Staff recommends the City Council authorize the City
Manager to execute an agreement with Wreckcon
Specs LLC (2115 Wesley Avenue,Evanston,IL
60201)in the amount of $207,000 for Demolition or
Deconstruction Services of the Emerson/Jackson Site
(Bid No. 22-63)
West Evanston Tax Increment Financing (TIF)
335.99.5870.65515 (Other Improvements).The
subject property is within the Five-Fifths TIF.Staff
recommends porting funds from the West Evanston
TIF to the Five-Fifths TIF.Staff recommends porting
the funds back to the West Evanston TIF when the
increment is collected into the Five-Fifths TIF in 2023.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 4 ACTIONS February 13, 2023
A5.Approval of Sole Source Agreement with
Kathryn Dolan for Gymnastic Instruction at
the Chandler-Newberger Center
Staff recommends that the City Manager be
authorized to execute a sole source agreement with
Kathryn Dolan (4816 N Avers Avenue,Apt.3E
Chicago,IL 60625 )for the City of Evanston
Gymnastics Program run by the Chandler-Newberger
Community Center.The agreement term is January 1,
2023,through December 31,2023.Requires
two-thirds (2/3) vote of the Council members.
Revenue from program registrations is deposited into
the General Fund Account,Chandler-Newberger
Center Business Unit 100.30.3035.53565.
Instructional expenses are paid from
Chandler-Newberger Business Unit
100.30.3035.62505.For 2023,the staff is projecting
$160,000 in revenues and approximately $105,000 in
expenses.Compensation for the vendor is based on
the following percentages of resident rate revenues
collected from program registrations:
Program % of Revenue
to Vendor
% of Revenue
to City
Classes and Camps 60%40%
Open Gyms, Recitals, Private Lessons,
Birthday Parties
70%30%
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 5 ACTIONS February 13, 2023
A6.Approval of Sole Source Agreement with
Carl Rosenthal for Fitness Class Instruction
at the Levy Senior Center
Staff recommends City Council authorize the City
Manager to execute a sole source agreement with
Carl Rosenthal (1326 Gordon Terr,Deerfield,IL
60115) for fitness class instruction at the Levy Senior
Center.The agreement term is January 1,2023,
through December 31,2023.Requires two-thirds (2/3)
vote of the Council members.
Revenue from program registrations is deposited into
the General Fund Account,Levy Senior Center
Business Unit 100.30.3055.53565,and instructional
expenses are paid from Levy Senior Center Business
Unit 100.30.3055.62505 which has a $154,000
budgeted allocation.Compensation for the vendor is
based on the following amount of revenue collected:
Program(s)Vendor Revenue City
Revenue
Fitness Classes 70%
30%
For 2023,with increased class fees,the staff is
projecting $45,000 in revenues and approximately
$32,000 in expenses.For 2022,revenue for Carl’s
classes was approximately $43,000,and expenses
were approximately $30,000.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 6 ACTIONS February 13, 2023
A7.Approval of Sole Source Contract with Marla
Lampert for Fitness Instruction at the Levy
Senior Center
Staff recommends City Council authorize the City
Manager to execute a sole source agreement with
Marla Lampert (6431 N Kimball,Lincolnwood,IL
60712)for fitness class instruction at the Levy Senior
Center.The agreement term is January 1,2023,
through December 31,2023.Requires two-thirds (2/3)
vote of the Council members.
Revenue from program registrations is deposited into
the General Fund Account,Levy Senior Center
Business Unit 100.30.3055.53565,and instructional
expenses are paid from Levy Senior Center Business
Unit 100.30.3055.62505 which has a $154,000
budgeted allocation.Compensation for the vendor is
based on the following amount of revenue collected:
Program(s)Vendor Revenue City
Revenue
Fitness Classes 60%
40%
For 2023,with increased class fees,the staff is
projecting $40,000 in revenues and approximately
$25,000 in expenses.For 2022,revenue for Marla’s
classes was approximately $38,000,and expenses
were approximately $23,000.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 7 ACTIONS February 13, 2023
A8.Approval of a Three-Year Contract with G &
L Contractors for the Purchase of Granular
Materials
Staff recommends the City Council rescind its prior
action of November 14,2022,authorizing the City
Manager to execute a contract for the 2023 Granular
Materials Purchase to G&M Trucking and,instead,
authorize the City Manager to execute a three-year
contract with G &L Contractors (7401 North St.Louis
Ave.,Skokie,IL 60076)for the purchase of granular
material in the amount of $150,000.
Funding for FY 2023 includes $25,000 from Water
Fund (Account 510.40.4540.65055),which has a
2023 budget of $150,000,and $25,000 from Sewer
Fund (Account 515.40.4530.65055),which has a
2023 budget of $53,000.Funding for the subsequent
years will have to be budgeted,as is typically done
annually,with an estimated amount of $50,000 per
year.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
A9.Approval of Contract Award with arland/DBS
for 2023 Water Plant Roof Improvements
Staff recommends the City Council authorize the City
Manager to execute an agreement with Garland/DBS
(3800 East 91st Street,Cleveland,OH 44105)for
2023 Water Plant Roof Improvements in the amount
of $997,205.00.
Funding is provided from the Water Fund (Account
513.71.7330.65515-723008),which has an approved
FY 2023 budget of $1,000,000,all of which is
remaining
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 8 ACTIONS February 13, 2023
A10.Approval of Single Source Purchase of
Beyond Trust Privileged Remote Access and
Password Safe
Staff recommends City Council approval for the single
source purchase of Beyond Trust Privileged Remote
Access and Password Safe from SHI International
Corp (located at 290 Davidson Avenue, Somerset, NJ
08873)in the amount of $130,489.84.This purchase
is a three year agreement covering the period of
2023-02 through 2026-01 with a Year 1 (FY 2023)
expense of $130,489.84,Year 2 (FY 2024)expense
of $90,163.02,and Year 3 (FY 2025)expense of
$90,163.02.The total cost of the three year
commitment is $310,815.88.This single source
purchase is making use of the State of Illinois Beyond
Trust/SHI purchasing contract #CMT2592800.
This expense will be charged to IT account
100.19.1932.62340 (IT Computer Software)which
has a FY 2023 budgeted amount of $1,420,000.00
and a year-to-date balance of $0.00.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
A11.Approval of Sole Source Purchase of Dell
Data Domain DD6400 Backup Appliance
Staff recommends City Council approval for the sole
source purchase of a Dell PowerProtect Data Domain
DD6400 backup appliance from Dell Technologies (1
Dell Way,Round Rock,TX 78682)in the amount of
$58,367.45.This sole source purchase is through the
MHEC master purchasing agreement using Contract
Code C000000979569 and customer agreement
#MHEC-04152022.A sole-source purchase requires
2/3 vote of the Councilmembers.
This expense will be charged to IT account
100.19.1932.62340 (IT Computer Software)which
has a FY 2023 budgeted amount of $1,420,000.00
and a year-to-date balance of $1,420,000.00.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 9 ACTIONS February 13, 2023
A12.Approval of a Sole-Source Contract with
Data Transfer Solutions, LLC for the FY 2023
VueWorks Asset Management System
Annual Maintenance and Hosting Services
Staff recommends City Council authorize the City
Manager to execute a sole-source agreement with
Data Transfer Solutions,LLC (3680 Avalon Park Blvd.
E,Suite 200,Orlando FL.32828)for the period of
February 1,2023,to January 31,2024,to provide
annual maintenance and hosting services in the
not-to-exceed amount of $32,000.00.A solesource
purchase requires 2/3 vote of the Councilmembers.
Funding is provided by the Water Production Bureau,
Water Other Operations Business Unit (Account
510.40.4225.62340),which has an approved FY 2023
Budget of $254,000 and a YTD balance of $251,280.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
A13.Approval of Contract Award with Ozinga
Ready Mix for Purchase of Concrete
Staff recommends City Council authorize the City
Manager to execute a one-year contract with Ozinga
Ready Mix (2525 Oakton Street,Evanston,IL 60202)
for the purchase of redi-mix concrete in the amount of
$80,000.
Funding for this purchase will be provided by three
separate accounts as follows:General Fund (Account
100.40.4510.65055)in the amount of $17,000,with
an available FY23 budget of $62,000;Water Fund
(Account 510.40.4540.65051)in the amount of
$50,000,with an available FY23 budget of $60,000;
Sewer Fund (Account 515.40.4530.65051)in the
amount of $13,000,with an available FY23 budget of
$18,000.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 10 ACTIONS February 13, 2023
A14.Approval of Sole Source Purchase of
Beachfront Radio Equipment from Chicago
Communication LLC
Staff recommends approval of the Sole Source
purchase of Beachfront Radio Equipment from
Chicago Communication,LLC (200 Spangler Ave,
Elmhurst,IL 60126)for $39,487.67.The Sole Source
purchase is needed for compatibility with the current
emergency communications infrastructure.A Sole
Source purchase requires a 2/3 vote of the
Councilmembers.
Emergency Telephone (911)System Fund account
205.22.5150.65515 which has $450,000 budgeted for
FY2023 and $445,768 remaining YTD.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
A15.Approval of a Change Order No. 1 for the
Purchase of Vehicle #449, 2023 Microbird
DS Series Bus, for Parks & Recreation
Department
Staff recommends the City Council authorize the City
Manager to sign Change Order No.1,pertaining to
the purchase of a 2021 Microbird DS Series Bus for
use by the Parks &Recreation Department from
CentralState Bus Sales,Inc.(30 Baseline Road,
Oswego,IL 60543).Central State Bus Sales has
informed the City of a cost increase for the purchase
of the 2023 Microbird DS Series Bus.The new cost
will be $112,650.00,or a $26,850 increase from the
original approved quote.
The change order will be funded from the 2023
Equipment Replacement Fund (Account
601.19.7780.65550)with an estimated FY 2023
budget of $2,700,000 and an unencumbered balance
of $2,168,002.49.Please note the initial approval was
to be funded out of the same FY22 account,and the
money held for this original purchase remains in the
fund balance.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 11 ACTIONS February 13, 2023
A16.Resolution 12-R-23, Authorizing the City
Manager to Execute a Memorandum of
Understanding with the Evanston
Environmental Association
Staff recommends the City Council adopt Resolution
12-R-23,Authorizing the City Manager to Execute a
Memorandum of Understanding with the Evanston
Environmental Association.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
A17.Approval of a Contract Award with
Christopher B. Burke Engineering Ltd. for the
Ladd Arboretum Canoe Launch Project
(RFP No. 22-42)
Staff recommends that City Council authorize the City
Manager to execute a contract with Christopher B.
Burke Engineering Ltd.(820 Davis Street,Suite 520,
Evanston,Illinois 60201)for engineering services for
the Ladd Arboretum Canoe Launch Project (RFP No.
22-42) in the amount of $125,498.
Funding will be provided from the Capital
Improvement Program 2021 General Obligation
Bonds in the amount of $62,749,and from a private
donation from the Evanston Environmental
Association in the amount of $62,749.A detailed
financial analysis is included in the attached memo.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
A18.Resolution 10-R-23, Authorizing the City
Manager to Sign Notifications of Grant
Awards To Fund and Operate a Congregate
Senior Meal Program at the Levy Senior
Center and FleetwoodJourdain Community
Center
Staff recommends City Council adoption of Resolution
10-R-23 authorizing the City Manager to sign a
notification of grant awards to fund and operate a
congregate senior meal program at the Levy Senior
Center and Fleetwood-Jourdain Community Center.
Funding for this program is budgeted in various line
items in the Fleetwood-Jourdain Business Unit
100.30.3040 and Levy Center Business Unit
100.30.3055.Overall budgeted expenses for the
2022-2023 program,including staff salaries,Social
Security,Medicare,advertising,program supplies,
and food costs, are projected at $87,696.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 12 ACTIONS February 13, 2023
A19.Resolution 13-R-23 Authorizing the City
Manager to Execute Memoranda of
Understanding Between the City of
Evanston, the Illinois Fraternal Order of
Police, and the Evanston Police Sergeants
Association Affiliated with the Illinois
Fraternal Order of Police Labor Council
Staff recommends City Council adoption of Resolution
13-R-23,authorizing the City Manager to execute a
memorandum of understanding between the City of
Evanston,the Illinois Fraternal Order of Police,and
the Evanston Police Sergeants Association affiliated
with the Illinois Fraternal Order of Police Labor
Council.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
A20.Resolution 15-R-23, Authorizing the City
Manager to Execute a Contract With NIPSTA
and Appoint the Director of Public Works
and Public Services Bureau Chief to serve
as the City’s Delegate and Alternate
Delegate, Respectively, on the NIPSTA
Board of Directors
Staff recommends City Council adoption of Resolution
15-R-23,Authorizing the City Manager to Execute a
Contract With NIPSTA and Appoint the Director of
Public Works and Public Services Bureau Chief to
serve as the City’s Delegate and Alternate Delegate,
respectively, on the NIPSTA Board of Directors.
The annual membership fee is $5,000,which will be
provided by the General Fund,Public Works Agency
Administration (Account 100.40.4105.62295),with a
2023 budget of $10,000, all of which remains.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
A21.Resolution 16-R-23, Approving the Release
of Closed Session Minutes
Staff recommends City Council adopt Resolution
16-R-23,releasing the closed session minutes listed
on Exhibit A to the Resolution.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
Page 13 ACTIONS February 13, 2023
A22.Resolution 17-R-23, Authorizing the City
Manager to Submit an Application for Grant
Funds from the Chicago Metropolitan
Agency for Planning for the Church Street
Pedestrian and Bicycle Improvements
Project
Staff recommends City Council adoption of Resolution
17-R-23,Authorizing the City Manager to Submit an
Application for Grant Funds from the Chicago
Metropolitan Agency for Planning for the Church
Street Pedestrian and Bicycle Improvements Project.
The Chicago Metropolitan Agency for Planning
(CMAP)grant application would fund up to 80 percent
of eligible construction costs.The total estimated
project cost,including construction and construction
engineering services,is $5,800,000.The total grant
funding,if awarded,would be $4,640,000,and the
City’s share would be $1,160,000.This matching
funding will need to be budgeted in the FY 2025 and
FY 2026 Capital Improvements Fund or other grant
funding sources.
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
A23.Ordinance 12-O-23, Amending City Code
Section 10-11-10, “Schedule X- Limited
Parking”
Councilmember Kelly and staff recommend the City
Council adopt Ordinance 12-O-23,Amending City
Code Section 10-11-10,“Schedule X-Limited
Parking”.This ordinance would add the four
residences in the 1500 block of Forest Avenue to
Residential Parking District B.
Approved on
Consent Agenda for
Introduction
7 - 0
Absent: Burns,
Suffredin
Page 14 ACTIONS February 13, 2023
A24.Ordinance 16-O-23, Authorizing the City
Manager to Execute Documents Related to
Funding of the 1909 Intake Replacement
Project from the Illinois Environmental
Protection Agency Public Water Supply Loan
Program
Staff recommends City Council adoption of 16-O-23,
Authorizing the City Manager to Execute Documents
Related to Funding of the 1909 Intake Replacement
Project from the Illinois Environmental Protection
Agency (IEPA)Public Water Supply Loan Program
(PWSLP).City Manager requests suspension of the
City Council Rule to allow introduction and action on
this ordinance.
Funding for the 1909 Intake Replacement Project
from the IEPA PWSLP was authorized as Ordinance
70-O-22 by City Council on July 11,2022.The debt
service will be paid from the Water Fund.
Approved for
Introduction and
Action
7 - 0
Absent: Burns,
Suffredin
A25.Ordinance 17-O-23, Amending City Code
7-11-6, “Regulations on City Beaches” to
prohibit tampering with life rings
Staff recommends the City Council adoption of
Ordinance 17-O-23,Amending City Code 7-11-6,
“Regulations on City Beaches,”to prohibit tampering
with Life Rings.
Funding for life rings was from the General Fund –
Beaches/Safety Equipment (100.30.3080.65090)at a
cost of $1,252.86.
Approved on
Consent Agenda for
Introduction
7 - 0
Absent: Burns,
Suffredin
Page 15 ACTIONS February 13, 2023
SS1.Approval of FY2023 Public Services Funding
Allocations, including Case Management,
Safety Net, and Support Services
The Social Services Committee recommends that the
City Council approve the FY2023 funding allocations
for Case Management,Safety Net,and Support
Services for Evanston residents with the greatest
needs and barriers to accessing services.
The total estimated available funding for public
services in FY 2023 is $983,873.Funding is provided
from:
●$247,500 in estimated 2023 CDBG
Entitlement,account number
215.21.5240.56001
●$736,373 from the Human Services Fund
budgeted in 2023,account number
176.24.4651.65546
Tabled until
March 13, 2023
City Council Meeting
8 - 0
Ayes: Kelly, Harris,
Wynne, Nieuwsma,
Burns, Revelle, Reid,
Geracaris
Nays: None
Absent: Suffredin
ED1.Approval of a contract with Glantz Design to
provide website development and logo
design services for the Legacy Business
Program (RFP 22-59)
The Economic Development Committee recommends
the City Council authorize the City Manager to
execute an agreement with Glantz Design,(1881 Oak
Ave Suite 300,Evanston,IL 60201),to provide
website development and logo design services for the
Legacy Business Program in the amount of $47,300.
Funding is provided by the Legacy Business Program
(Account 100.15.5300.62658),which has an
approved FY 2023 budget of $100,000.00,all of
which is remaining
Approved
for Action
8 - 0
Absent: Suffredin
Page 16 ACTIONS February 13, 2023
ED2.Approval to allocate ARPA funds for the
eMerge Workforce Initiative
Staff recommends the City Council approve $58,100
from the American Rescue Plan Act (ARPA)for the
proposed Mather ’s eMerge program.This funding will
match an investment proposed by Mather, Evanston.
Staff recommends an allocation of $58,100 through
the ARPA category defined by the U.S.Treasury in
the Coronavirus Local Fiscal Recovery Funds
(CLFRF)Final Rule for eligibility,and reporting is
Negative Economic Impacts 2.7 Job Training
Assistance (Sectoral job-training).
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin
AP1.Approval of Appointments and
Reappointment to Boards, Commissions,
and Committees
The Mayor recommends City Council approval of the
appointments and reappointment of the following
members to the vacancies on Boards,Commissions,
and Committees.Murphy Donald Monroe,Katie
Fasullo,Mark Karlin and Cherie Lockett to the
Commission on Aging &Disabilities;Hilda Morales
and Molly Malone to Equity &Empowerment
Commission;Arikpo Dada to the Library Board;
Rachel Williams to the M/W/EBE Committee;Bradley
Gottloeb to the Public Safety Civil Service
Commission;and reappointment of Terry Soto to the
Library Board
Approved on
Consent Agenda for
Action
7 - 0
Absent: Burns,
Suffredin