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HomeMy WebLinkAboutJanuary 23, 2023Page 1 MINUTES January 23, 2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 23rd, 2023 Present:Councilmember Kelly Councilmember Burns Councilmember Harris Councilmember Suffredin Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Geracaris (9) Absent:None Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES January 23, 2023 (II) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS Mayor Daniel Biss (III) CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe Economic Development Update; Black Employee Group Report Update (IV) COMMUNICATIONS: CITY CLERK City Clerk Stephanie Mendoza (V) PUBLIC COMMENT Name Agenda Item / Topic Tim Guimond A8 Ray Friedman Goal Setting Meeting Follow-up, Public Comment Bennett Johnson Economic Development, A8, A9 Kenneth Proskie A8 Carlis Sutton Small landlords Priscilla Giles ARPA funds Tina Paden Small landlords Alan Moy H1 Page 3 MINUTES January 23, 2023 (VI) SPECIAL ORDERS OF BUSINESS SP1.Ordinance 13-O-23,(formerly Ordinance 110-O-22)Amending Portions of Title 9, Chapter 5,“General Offenses”of the City Code was approved for introduction as amended Councilmember Reid requested adoption of Ordinance 13-O-23,Amending Title 9, Chapter 5 "General Offenses" of the City Code. Motion:Councilmember Reid Second:Councilmember Geracaris Councilmember Suffredin moved to call the question Motion:Councilmember Suffredin Second:Councilmember Reid Motion Failed 4 - 5 Yes Vote: Kelly, Harris, Burns, Suffredin No Vote: Wynne, Nieuwsma, Revelle, Reid, Geracaris Councilmember Nieuwsma moved to amend the item by adding the phrase highways,streets,alleys,sidewalks,parkways,and public parking lots to section 9-5-10 A 2(b) Motion:Councilmember Nieuwsma Second:Councilmember Revelle Motion Passed 7 - 2 Yes Vote: Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Geracaris No Vote: Kelly, Reid Councilmember Wynne moved to call the question Motion:Councilmember Wynne Second:Councilmember Suffredin Motion Passed 9 - 0 Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris No Vote: None For Introduction Approved for Introduction as Amended 8 - 1 Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Burns, Revelle, Reid, Geracaris No Vote: Suffredin Page 4 MINUTES January 23, 2023 (VI) SPECIAL ORDERS OF BUSINESS SP2.ARPA Update - Funding Commitments & Unallocated Balance was discussed American Rescue Plan Act (ARPA) funds, account 170.99.1700.55251 Motion:Councilmember Reid Second:Councilmember Nieuwsma For Discussion CONSENT AGENDA Items A1, A7, A8, A9, A13, A14 and H1 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 9 - 0 Yes Vote: Kelly, Harris, Wynne, Burns, Nieuwsma, Suffredin, Revelle, Reid, Geracaris No Vote: None (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1.The Minutes of the Regular City Council meeting of January 9, 2023 was approved Staff recommended the approval of the Minutes of the Regular City Council meeting of January 9, 2023 For Action Approved on Consent Agenda (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll, Bills List, and Credit Card Activity was approved Staff recommended City Council approval of the City of Evanston Payroll for the period of December 19,2022,through January 1,2023,in the amount of $2,930,468.70 and the Bills List for January 24,2023,FY 2022,in the amount of $1,695,709.34,and the Bills List January 24, 2023, FY 2023 in the amount of $1,560,682.27. Motion:Councilmember Kelly Second:Councilmember Wynne For Action Item Approved 8 - 0 - 1 Yes Vote: Kelly, Harris, Wynne, Burns, Suffredin, Revelle, Reid, Geracaris No Vote: None Abstain: Nieuwsma Page 5 MINUTES January 23, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A2.The Purchase of Six Electric Vehicles for Various City Departments for FY 2023 was approved Staff recommended the City Council authorize the City Manager to enter into a purchase agreement with Currie Motors (10125 W.Laraway Rd,Frankfort,IL 60423)for six (6) Chevrolet Bolt EVs in the amount of $183,678.60.The six vehicles will be utilized by various City departments,including Community Development, Health & Human Services, and the Public Works Agency. Funding for the six (6)vehicles will be from the Automotive Equipment Fund (Account 601.19.7780.65550)in the amount of $183,678.60 which has a FY 2023 budgeted amount of $2,700,000.00. This expenditure represents 6.8% of this budgeted amount. For Action Approved on Consent Agenda A3.A Sole Source Purchase for Self-Contained Breathing Apparatus Equipment from Municipal Emergency Services was approved Staff recommended approval of Sole-Source purchase of Self-Contained Breathing Apparatus equipment from Municipal Emergency Services (75 Remittance Drive,Suite 3135,Chicago,IL 60675)for $472,635.00 out of Fund 100.23.2315.65090.A sole-source purchase requires 2/3 vote of the Councilmembers. Fire Department General Fund 100.23.2315.65090 which has $473,000 budgeted in FY23 with $473,000 remaining YTD. For Action Approved on Consent Agenda A4.Contract Award with Interra,Inc.for Material Testing Services (RFP 22-53)was approved Staff recommended the City Council authorize the City Manager to execute an agreement with Interra,Inc.(600 Territorial Drive,Suite G,Bolingbrook,IL 60440)for Material Testing Services (RFP 22-53)in the amount of $200,000.This agreement is for a term of one year with two additional one-year options to renew. This agreement is a multiple-task order agreement.Additional tasks will be authorized by staff on an as-needed basis.Funding will be provided from the budgets for individual capital projects but will not exceed $200,000 for the initial 12-month contract term. For Action Approved on Consent Agenda Page 6 MINUTES January 23, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A5.Construction Contract for the Rehabilitation of the Evanston Municipal Storage Facility Phase 1 was approved Staff recommended the City Council authorize the City Manager to execute a contract with G.A.Johnson &Sons (828 Foster Street,Evanston,Illinois 60201)to provide architectural and engineering services for Evanston Municipal Storage Facility Phase 1 in the amount of $717,550.Award of a contract without advertising for bids requires two-thirds (⅔) vote of the City Council. This project will be funded from the sale of the City-owned building at 2026 Central Street,Evanston (Account No.415.40.4219.62145-620016)in the amount of $554,077.33,and from the 2023 General Obligation Bonds (Account No. 415.40.4123.62145-620016) in the amount of $163,472.87. For Action Approved on Consent Agenda A6.FY 2023 Estimated Annual User Charge with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC)for Disposal of Sludge Generated as Part of the Water Treatment Process was approved Staff recommended City Council approve payment of the estimated annual user charge for 2023 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount of $201,167.43.Four payments of $50,291.86 will be made beginning in February 2023 and ending in November 2023. Funding is provided by the Water Fund Filtration Business Unit (Account 510.40.4220.62420),which has an approved FY 2023 budget of $352,000.00 and a YTD balance of $352,000.00. For Action Approved on Consent Agenda Page 7 MINUTES January 23, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A7.Contract Award to Wreckon Specs,LLC for Property Demolition Services was held in Administration & Public Works Committee Staff recommended the City Council authorize the City Manager to execute an agreement with Wreckon Specs LLC (2115 Wesley Avenue,Evanston,IL 60201)in the amount of $214,500 for Demolition or Deconstruction Services of the Emerson/Jackson Site (Bid No. 22-63). West Evanston Tax Increment Financing (TIF)335.99.5870.65515 (Other Improvements). The subject property is within the Five Fifths TIF.Staff recommended porting funds from the West Evanston TIF to the Five Fifths TIF.Staff recommended porting the funds back to the West Evanston TIF when increment is collected into the Five Fifths TIF in 2023. For Action Held in Administration & Public Works Committee A8.A Sole Source Contract with Hunden Strategic Partners to Provide a Ryan Field Economic Impact Study was held in Administration & Public Works Committee Staff recommended City Council authorize the City Manager to execute a sole-source contract with Hunden Strategic Partners to complete a Ryan Field Rebuild Economic Impact Study.Hunden will seek a full waiver of the MWEBE participation goal requirement.A sole-source purchase requires 2/3 vote of the Councilmembers. The fee,in an amount not to exceed $68,000,would be paid from contingency account in the City Manager's budget,100.15.1525.68205 which has a budget allocation of $150,000, all of which is remaining. For Action Held in Administration & Public Works Committee A9.A Proposed Lease Language as Provided by the Jens Jensen Gardens in Evanston, Inc. was held in Administration & Public Works Committee Councilmember Kelly recommended City Council approval of the language contained in the Lease Agreement provided by the Jens Jensen Gardens in Evanston,Inc.for the exclusive right to the coach house and connected greenhouse and portions of the land (collectively, the “Premises”) located at the Harley Clarke property. For Action Held in Administration & Public Works Committee Page 8 MINUTES January 23, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A10.A One-Year Extension to the Contract with Backflow Solutions Incorporated for Cross-Connection Control Management Program Services (RFP 19-61)was approved Staff recommended the City Council authorize the City Manager to execute a one-year extension to the contract with Backflow Solutions Incorporated (12609 South Laramie Ave,Alsip,Illinois 60803)for the period of February 28,2023,to February 28,2024,to provide CrossConnection Control Management Program services in the not-to-exceed amount of $47,700.00. Funding is provided by the Water Fund,Water Other Operations Business Unit (Account 510.40.4225.62185),which has an approved FY 2023 budget of $130,000.00,all of which is remaining. For Action Approved on Consent Agenda A11.Change Order No.1 to the Agreement with McGuire Igleski &Associates,Inc.for the Water Treatment Plant First Floor Window Hardening Design was approved Staff recommended the City Council authorize the City Manager to execute Change Order No.1 to the agreement with McGuire Igleski &Associates,Inc.(1330 Sherman Avenue,Evanston,IL 60201)for the Water Treatment Plant (WTP)First Floor Window Hardening Design in the amount of $7,500.00.This will increase the overall contract amount from $17,500.00 to $25,000.00.This Change Order includes a time extension of 323 days,extending the contract completion date from December 15,2022,to November 3, 2023. Funding for this work will be from the Water Fund (Account 513.71.7330.62145-722007), which has an approved FY 2023 budget of $3,762,000.00, all of which is remaining. For Action Approved on Consent Agenda A12.Resolution 3-R-23,Authorizing the City Manager to Enter Into A Parking Lease Agreement with Zoe Life Evanston Labs Owner,LLC at the City Garage Located at 525 Church Street was approved Staff recommended that the City Council adopt Resolution 3-R-23 authorizing the City Manager to enter into a multi-year parking lease with Zoe Life Evanston Labs Owner, LLC,for 100 parking spaces in the City-owned parking garage located at 525 Church Street. For Action Approved on Consent Agenda Page 9 MINUTES January 23, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A13.Resolution 6-R-23,Authorizing the City Manager to Execute the Collective Bargaining Agreement Between the City of Evanston and Evanston Police Sergeants Association Affiliated with Illinois Fraternal Order of Police Labor Council was approved Staff recommended City Council adoption of Resolution 6-R-23,ratifying the collective bargaining agreement with the City and the Evanston Police Sergeants Association affiliated with the Illinois Fraternal Order of Police Labor Council (hereafter referred to as "FOP Sergeants"). Motion:Councilmember Kelly Second:Councilmember Nieuwsma For Action Item Approved 9 - 0 Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris No Vote: None A14.Resolution 7-R-23,Authorizing the City Manager to Execute the Collective Bargaining Agreement Between the City of Evanston and Illinois Fraternal Order of Police was approved Staff recommended the adoption of Resolution 7-R-23,ratifying the collective bargaining agreement with the City and the Illinois Fraternal Order of Police (hereafter referred to as "FOP Patrol"). Motion:Councilmember Kelly Second:Councilmember Nieuwsma For Action Item Approved 9 - 0 Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris No Vote: None Page 10 MINUTES January 23, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A15.Resolution 8-R-23,Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code for Resurfacing Various Evanston Streets was approved Staff recommended City Council adoption of Resolution 8-R-23,Authorizing the City Clerk to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code for Resurfacing Various Evanston Streets.This will allow the use of Motor Fuel Tax (MFT) funds in the amount of $1,444,000 for street resurfacing. Funding will be provided from Motor Fuel Tax Funds (MFT)in the amount of $1,444,000 (Account 200.40.5100.65515 –423002),which has a total FY 2023 budget of $4,141,600. For Action Approved on Consent Agenda A16.Resolution 9-R-23,Amending the Intergovernmental Agreement for Reciprocal Reporting and School Resource Officers Between the City of Evanston and Evanston Township High School District 202 was approved Staff recommended City Council adoption of Resolution 9-R-23,authorizing the City Manager to execute an amendment to the Intergovernmental Agreement for Reciprocal Reporting and School Resource Officers Between the City of Evanston and Evanston Township High School District 202. For Action Approved on Consent Agenda (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Resolution 1-R-23,Authorizing the Acquisition of Real Property at 2404 Ridge Avenue Through Eminent Domain was approved City staff recommended City Council adoption of Resolution 1-R-23,authorizing the acquisition of real property at 2404 Ridge Avenue through eminent domain. For Action Approved on Consent Agenda Page 11 MINUTES January 23, 2023 (X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE H1.Ordinance 2-O-23,Amending the City Code,“Creating Title 12 "Consumer Protections"Chapter 1,Cashless Establishments Prohibited was referred back to Economic Development Committee and Equity & Empowerment Commission The Human Services Committee requested City Council adoption of Ordinance 2-O-23, Amending the City Code,"Creating Title 12 "Consumer Protections"Chapter 1,"Cashless Establishments Prohibited. Motion:Councilmember Reid Second:Councilmember Harris Councilmember Nieuwsma moved to refer this item back to the Economic Development Committee Motion:Councilmember Nieuwsma Second:Councilmember Suffredin Councilmember Nieuwsma amended the motion to refer this item back to the Economic Development Committee and Equality & Empowerment Commission Motion:Councilmember Nieuwsma Second:Councilmember Wynne Motion Passed 8 - 1 Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Geracaris No Vote: Reid For Action Item was referred back to the Economic Development Committee and Equity & Empowerment Commission (XI) APPOINTMENTS AP1.Approval of Appointment to Boards, Commissions, and Committees was approved The Mayor recommends City Council approval of the appointments of Yancey Hughes to the Arts Council and Christopher Swanson to the Animal Welfare Board. For Action Approved on Consent Agenda Page 12 MINUTES January 23, 2023 (XII) CALL OF THE WARDS Ward 1:1st Ward Meeting January 25 9:00 a.m. Collectivo Ward 2:Congratulations to AKA,ΔΣΘ,and ΖΦΒ sororities and ΦΒΣ fraternity for their founders Days; 2nd Ward Meeting January 24 7:00 p.m. Ward 3:Office hours February 2 7:30 a.m. - 10:00 a.m. Brothers K; 3rd Ward Meeting February 8 7:00 p.m. Lincoln School Ward 4:4th Ward Meeting February 7 7:00 p.m. Robert Crown; Office hours February 11 10:00 a.m. - 12:00 p.m. Reprise Coffee Roasters Ward 5:Evanston Redistricting Meeting/Joint 5th Ward Meeting January 26 7:00 p.m.Y.O.U./ (virtual) Ward 6:No Report Ward 7:7th Ward Meeting January 31 Civic Center 2404;Special Topic Meeting:February 8 (virtual) Ward 8:8th Ward Meeting January 26 6:00 p.m. (virtual) Ward 9:Encourage participation in the Participatory Budget Meetings; Spanish language event January 28 11:30 a.m. Library; Participatory Budget Meeting for African and Caribbean immigrant community 6:00 p.m. Robert Crown; 9th Ward Meeting (XII) EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding the purchase or lease of real property for the use of the public body and approval of minutes.The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act, with the exceptions being 5 ILCS 120/2(a) (c)(5), and (c)21. Motion:Councilmember Nieuwsma Second:Councilmember Wynne Convene into Executive Session 9:51 p.m. Motion Passed 8 - 0 Yes Vote: Kelly, Harris, Wynne, Burns, Nieuwsma, Revelle, Reid, Geracaris No Vote: None Absent: Suffredin (XIV) ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 11:36 p.m.