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HomeMy WebLinkAboutRESOLUTIONS-1974-070-R-74A RESOLUTION WHEREAS, the Congress of the UL,.ited States did adopt Public Law 93-203; and and WHEREAS, the Statement of Purpose of this Law is: "It is the purpose of this Act to provide job training and employment opportunities for economically disad- vantaged, unemployed, and underemployed persons, and to assure that training and other services lead to maximum employment opportunities and enhance self- sufficiency by establishing a flexible and decentral- ized system of Federal, State, and local programs." WHEREAS, the City of Evanston concurs in these objectives and finds that programs to meet these objectives must be established in the City of Evanston; and WHEREAS, a group of agencies under the general auspices of the , 0 Employment Support Program Committee have prepared a grant appli- cation for these funds; • NOW, THEREFORE, BE IT RESOLVED that the City of Evanston here- by endorses the application attached hereto regarding a Training and Employment Program for the community of Evanston; and BE IT FURTHER RESOLVED that the City of Evanston commits to set up a Comprehensive Employment and Training Act Board to admin- ister this program; and BE IT FURTHER RESOLVED that the City of Evanston does hereby authorize and instruct the filing of the attached application on its behalf with Cook County as the prime sponsor; and BE IT FURTHER RESOLVED that the Human Services Committee of • the Evanston City Council shall take all steps necessary to imple- ment the objectives of this project on behalf of the Evanston City Council; and 70-R-74 Amended 11-4-74 -L- BE IT FURTHER RESOLVED that the City Manager of the City of Evanston shall report to the City Council bimonthly, accounting for funds spent and reporting the results of each of the programs to date, in form adequate to disclose the practical effectiveness of the program. • /sf James F. PT,ttsford Mayor Pro Tem ATTEST: /s/ Maurife F. Brown City Clerk • Adopted: November 4 $1974 y The attached is the Application of the City of Evanston to the President's Office of Manpower, County of Cook, regarding the Comprehen- sive Employment and Training Act of 1973. This proposal has been pre- pared in recognition of and in an attempt to meet all of.the guidelines set up in the Request for Proposal Document prepared by the County. The format of this proposal will be as follows: • • A. General Description of Applicant and Recognition of PP Specific Attachments. B. General Description of Project 1. Proposed Structure 2. Proposed Thrust of Project 3. General Costs C. Specific Breakdowns 1. Structure 2. Administration 3. Direct Project Components a. Program I b. Program II C. Program III d. Program IV • D. Summary • It is recognized that in submitting this Application there may be a need for adjustment or discussion with the prime sponsor regarding some of the speci- fics, but it is felt by the Applicant that this Application is in accordance with the Statement of Purpose of Public Law 93-203, which statement is: -2- ".It is the purpose of this Act to provide job training and employment opportunities for economically disadvantaged, unemployed, and underemployed persons, and to assure that training and other services lead to maximum employment opportunities and enhance self-sufficiency by establish- ing a flexible and decentralized system of Federal,_State, and local programs." It is also felt that this meets the Cook County Comprehensive Employment • and Training Act I Component Objectives as set forth in the R.F.P. Those of us in the City and in the agencies with which we are working to make this comprehensive project a reality stand ready to work with the County to implement our common objectives. • 13 • • -3- A. GENERAL DESCRIPTION OF APPLICANT AND RECOGNITION OF SPECIFIC ATTACHMENTS The applicant in this situation is the City of Evanston, a municipal corporation in the State of Illinois, which was incorporated over 100 years ago. The City of Evanston operates a wide variety of municipal services • and programs for its citizens and has a population of 80,113. It is organ- • ized under the Council -Manager form of government and is governed by a Mayor who is elected at large; and 18 Aldermen, elected from 9 wards for 4-year overlapping terms. An attachment gives detailed information on the applicant. In addition to this, we are attaching a copy of the most recent financial audit of the City of Evanston which meets the financial questions about the applicant which you set forth in the R.F:P. -4- B. GENERAL DESCRIPTION OF PROJECT 1. Proposed Structure The City of Evanston, almost a year ago, set up a community -based board, consisting of people who represented (1) the employment agencies in the community of Evanston; (2) employers in the City; (3) the community; • and (4) Labor Union representatives. This Board included private employers, • the Illinois State Employment Service, Evanston Neighbors at Work (the community action agency), and many other similar businesses which have a working knowledge and direct concern in the area of training and employment, and community members. The goal here was to establish a comprehensive consortium approach to employment related problems in the City. It would be the intention of the City of Evanston, as the Grant Applicant, to expand this organization and to utilize it in the form of an Employment and Training Board to assist in the project administration. A more specific breakdown of the proposed structure will be given later. 2. Proposed Thrust of Project In terms of thrust, it is proposed that the Evanston project would iconsist of four specific programs and an administration element. These • .program components generally are as follows: a. A program to train and place unskilled persons who are recognized as attitudinally and physically employable; • • -5- b. A program to counsel and train persons who are currently unskilled and attitudinally unemployable to assist them to move into the status of being employable; c. A program to motivate youth between the ages of 16 and 21 to remain in school and in so doing to focus on preparation for higher education or viable vocational training; and d. A program to provide the trained employable person with existing or newly created jobs. The first two programs are the prime thrust of the Evanston application and, as was indicated, also to be included is an administrative link to assure the success, coordination, and the constant evaluation of the activities. 3. General Costs To accomplish the above programs, the City of Evanston, working with the Employment Board, is requesting $992,045 in C.E.T.A. funds. • 0 C. SPECIFIC BREAKDOWNS 1. Structure The City Council of the City of Evanston, through its official struc- ture and staff, would act as the Applicant Agency and as the Agency assuming prime responsibility for the receipt and expenditure of funds and for accomp- lishing the project objectives. The Mayor and City Council of the City of Evanston would appoint a Comprehensive Employment and Training Act Board which would consist of those people both familiar with and affected by the proposal, and it would be their function to provide for the direct coordina- tion and implementation of the project. This Board would be set up through the appropriate legal mechanism which would set forth its responsibilities and powers. It should be emphasized at this point that although it would be the intent that this Board have the major responsibility within the City of Evanston for implementing the project, the City Council would maintain the ultimate control and the necessary accountability to the prime sponsor. The Board would employ a staff which will be specifically described later, whose purpose it would be to review and constantly monitor the suc- cess of the program as against its statement of purposes and objectives. This staff would also have the day-to-day responsibility of connecting . with other agencies, including the prime sponsor, as it performs its responsibilities to assure that the objectives are being met. It should be noted.at this point that the Applicant has no desire in its administra- tive handling of its program to duplicate any function currently being per- formed or proposed to be performed (as set forth in the RFP) by the prime r sponsor. -7- It is anticipated that any administrative activities on the City level would be at a minimum so that the major dollars cango into the pro- gram implementation. Since we are not totally aware of the anticipated activities of the prime sponsor, it may be necessary to further refine and coordinate this element as we begin to negotiate and implement the project. The Board and its administrative arm will establish a component • through which all agencies desiring to provide services to meet the objec- tives of the thrust will apply. All services provided by various agencies to satisfy the various thrusts which have been outlined wi11 be provided under very carefully constructed guidelines monitored by the Board and its _staff. It is the intention that no new agency would be created unless no adequate existing contractor.is found. An organization chart setting forth this proposed structure is at- tached as a part of•this Application. 2. Administration The administrative element which relates to the Comprehensive Employ - pent and Training Act Board is anticipated to consist of four staff persons: 1. A Project Manager who would be an individual hired by the Board who has a demonstrated knowledge and/or ability in the area of training or employment and in the ability to • coordinate multi -faceted services. The Project Manager's specific responsibilities would be: -8- a. to facilitate the inter -agency -consortium approach described earlier; b. to act as principal staff for the Board, which would involve the development of RFP's and evaluation techniques; c. to manage the logistics for the client flow and ser- vice delivery; and d. to generally carry out all of those generally recog- nized staff functions as necessary to effect project • implementation. • 2. A Field Worker who.would be a person possessing some knowledge in this area, but, more importantly, a person who can effec- tively work with potential clients and the agencies with which they must be linked up for training. This person would have recruitment, counseling, client link -up, and referral respon- sibilities. 3. A Field Worker responsible for job coordination and placement, and working with industry in determination of manpower needs. 4. A Staff Assistant whose responsibilities would be as recep- tionist and office coordinator. This person would perform those duties normally associated with the position in an office coordinating the expenditure of the amount of funds contemplated. • The above employees would not be employees of the City per se, nor hold Civil • Service status. They would be responsible to and serve at the pleasure of the Board. WE In addition to the direct personnel costs, there would be other ex- penses tied in with the operation of an administrative office, which are detailed along with salaries in the attached proposed budget for this office. As part of the administrative area, there is a need for a monitoring institution to periodically monitor all of the various elements of the pro- gram. We would anticipate that this would be a contract service, the • structure of which is not yet.determined, depending upon the various assist- • ance that could be given by the prime sponsor. We have, however, included an element for this in the administrative budget. 3. Direct Project Components Program I A programto train and place in employment slots those unskilled per- sons who are attitudinally and physically employable.. The objectives of this Program are to place qualified and trained individuals in jobs where they will earn respectable salaries by performing rewarding and productive work. To do this, a determination will be made as to exactly where jobs do exist in the community and the training will be geared specifically to meet these jobs or shortage occupations as determined by the Board. The job 0 slots will, to as large a degree as possible, -be identified in advance for • the individuals being trained through this program. It is recognized that this will take a great deal of cooperation with the employment community, and it is through the membership -and activities of the Board that this will be accomplished. -10- The steps in this Program are as follows: a. A determination will be made based on review and projection of the Evanston and adjacent job.market as to which cate- gories of jobs and which specific jobs will be available for trained applicants. b. The Board will then, utilizing its staff and its direct con- • tact with potential clients, refer to central intake those • people they feel have a potential to operate in this program. c. Clients will be evaluated as to aptitude and attitude for the slots. d. The Project Manager, in conjunction with the Board will locate training agencies to, on an individual basis, provide the needs for that client to be ready for placement. e. After training placement has been made, any necessary auxili- ary services will be evaluated and provided by the Board's administrative staff. These services could include things such as transportation and counseling. f. The client will enter into the training program. While en- rolled in the program, the client will receive a stipend and • all fees for training will be paid from the program. g. Placement will be made into a job slot. -11- h. Monitoring of this applicant will take place. Success will be measured by job placement and retention relative to pro- gram. entries. Although it is obviously very difficult to determine costs in advance of this unique identification of job slot process, the attached budget is a projection as to what the anticipated market might be and is submitted to • meet the requirements of the RFP, although the survey process of locating • jobs might identify some variables in these numbers. As indicated, this is one of the prime thrusts for our project, and is represented by 110 slots for training. The total cost estimate for this component is $378,655. The specific budget breakdown for these funds is included as an attachment. This is a one-year program. Program II A program to counsel and train persons who are currently unskilled and attitudinally unemployable to move them into the status of the employed. To accomplish this, those clients who have either dropped out of the work force or who have never been a part of the work force will be introduced to concepts such as the world of work, job responsibilities, personal growth • and development, and the like. The process involved here is as follows: • 1. Members of the Board, et al, will refer through central intake those potential clients they feel might meet the emphasis of this Program. -12- 2. The Board with its staff will select an agency to which these referrals can be assigned, which agency will de- velop and apply a program of motivation, support, and encouragement focusing on the work ethic and the method- ology necessary to enter it. The primary thrust here will not be skills training, but rather will focus on work preparedness. 3. Two hundred clients will enter this program for a period not to exceed six months during which they will receive a stipend. They will participate in this program as an actual form of employment with the appropriate auxiliary services provided by the program. It is planned that at the end of this training period, these clients will be able to move into Program I system and/or employment. It is anticipated that the cost of this Program would be approximately $256,550. A.specific budget breakdown is attached. This program would be one year in duration. Program III A program to motivate youth between 16 and 21 years of age to return • to or remain in school towards a goal of higher education or vocational train- ing. To accomplish this, a series of paid part-time work experiences during the school year and full-time work experiences during the summer would be pro- vided for students who show a high probability for anti -social or delinquent -13- behavior and also a high probability for success in a work environment if properly motivated. These work experiences would be enhanced by intensive support mechanisms such as counseling, tutoring, social support, and aptitude and attitude testing. This Program would be accomplished in the following manner: 1. Students identified who meet the criteria set forth above. • 2. They would be referred to central intake and subsequently placed in job situations. 3. The clients would receive continuous counseling and support from the educational system and from the Program. 4. Success will be carefully monitored and would be determined by the client's remaining in school and..by the client's be- ginning to make positive future -oriented plans in terms of education and/or vocational training. This Program would be one year in duration. The cost elements of this Program are as follows: a. 60 day -school students at $2.00 per hour for 12 hours per week for 36 weeks = $51,840. b. 60 day -school students at $2.00 per hour for 40 hours • per week for 12 weeks (summer) _ $57,600. c. 40 night -school students at $2..00 per hour for 25 hours for 36 weeks = $72,000. d. 40 night -school students at $2.00 per hour for 40 hours per week for 12 weeks (summer) _ $38,400. e. Additional staff at high school = $41,200 (see attached for specifics) TOTAL = $261,040 -14- Program IV A program to guarantee the trained and employable person with exist- ing or newly created jobs. The purpose of this Program is to provide a viable connecting link between the community, employers, and the unemployed employables. To accomplish this, community employers will be involved along with the Board and its staff in a searching in-depth examination and • cataloguing of job opportunities. It -is hoped that through this project at least 50 individuals will be placed into meaningful jobs. The adminis- trative staff of the Board could coordinate and handle this Program, so no additional funds are requested. It is our feeling that the application and the intent behind the application of the City of Evanston is unique for a number of reasons: 1. The training impetus is geared to documented existing jobs or shortage occupations determined by the Board. It is not intended that individuals be trained for jobs that do not exist or even what might be classified as sub -marginal positions. Clients will be selected who have either a tested or a demonstrated potential for existing jobs or shortage occupations and people will not be accepted into • . the program where there is not an anticipated degree of success as to the ultimate goal of all of the programs. -15- 2. Training will be purchased in the market place, and avail- able services will not be duplicated by creating new programs or agencies. The criteria for selecting and purchasing this training will be developed by the Board which represents the available knowledge and expertise in the Evanston community on this subject. 3. A central system directed bya Board and a qualified Project Manager will have responsibility for the implementation of all phases of the system, and agencies will be retained or contribute based on their areas of expertise. Slots are not going to be allocated to agencies in advance, but rather clients` needs will be allocated to agencies upon those agencies submit- ting and being evaluated for evidence of their ability to suc- ceed in a particular area. 4. All intake will be coordinated through the Board mechanism. 5. Most importantly, from the point of view of the City, and we believe from the point of view of meeting many of the goals of the Federal Act,.a comprehensive inter -agency consortium or committee involved with training and employment has set aside • personal agency motivations and has consorted to work towards the joint objective set forth in this project and in the Act. -16- D. SUMMARY Throughout this Application, there has been reference to the proposed Board and the various agencies that have cooperated to put this Application together. The types of agencies that have been represented in the putting together of this joint application, in which they all concur, are the City of Evanston, the Employment Support Program staff, a representative from the Governor's Action Office, Mental Health Services, United Community Ser- vices of Evanston, Evanston Township High School, the Human Relations Com- mission., private employers, the Y.W.C.A.,.Evanston Neighbors at Work, community representatives, and labor union representatives. Needless to say, many of these organizations have. had to forego indi- vidual agency desires in working towards an overall community program. They are committed to this comprehensive approach and have received the support of the City of Evanston to assist in whatever fashion it can to make this pos- sible. We have resisted filing a very typical application to just do what always has been done, and in doing so have challenged -ourselves to try and develop _a successful program. This.may.have resulted in some vagueness or in some technical difficulties in trying to cost unknown quantities in a very precise fashion. If this presents any problem to the prime sponsor, we can try to break down any one of the activities further and be more spe- cific, but in this Application for a project which we hope to commence by January 1, 1975, we implore the County, as the Grant Agency, to join the City of Evanston and all of our supportive community agencies in meeting a very exciting challenge towards community involvement in the success of training community people. We stand ready to provide any additional back up and support material you might need in as rapid a fashion as possible to make this project a reality. ORGANIZATION CHART Proposed Structure CITY COUNCIL (HUMAN SERVICES COMMITTEE) . I COMPREHENSIVE EMPLOYMENT AND TRAINING ACT BOARD (ADMINISTRATION COMPONENT PURCHASE OF SERVICES FROM AGENCIES • r PROPOSED BUDGET ADMINISTRATIVE OFFICE A. PERSONNEL SERVICES Project Manager Two Field Workers Staff Assistant B. CONTRACTUAL SERVICES • Telephone Travel Expense Copy Machine Charges Space Rental Financial. Administration of Project C. COMMODITIES Office Supplies D. OTHER CHARGES Fringe Benefits Contingencies E. CAPITAL OUTLAY Typewriter . Other - Misc. $20,000 28,000 I0,000 500 250 200 I,500 23,000 250 6,000 5,300 600 200 TOTAL $95,800 r1 L_J • PROGRAM I COSTS TRAINING Course Secretarial Refrigeration & Heating Mech. Alterations Tailor Auto Body Repair General Tradesman Para -Professional a. para-legal b. para-medical O.J.T. SUBSISTENCE Secretarial Refrigeration & Heating Mech. Alterations Tailor Auto Body Repair General Tradesman Para -Professional 11 Quantity Cost Total Cost 20 Persons @ $1,495 $ 29,900 15 it@ 1,963 29,445 5 @ 1,320 6,600 10 @ 1,132 11,320 20 @ 1,132 22,640 20 @ 1,000 20,000 20 If14,400 TOTAL TRAINING Quantity Amount 20 Persons $90 15 90 5 90 10 90 20 90 20 90 TOTAL SUBSISTENCE TOTAL TRAINING & SUBSISTENCE $134,305 Time Total Cost 21 wks. $ 37,800 30 wks. 40,500 33 wks. 14,850 24 wks. 21,600 24 wks. 43,200 48 wks. 86,400 $244,350 $378,655 PROGRAM II COSTS 200 Slots 6-months' Training per Client 20 Hours/Week Training $2.00/hr. Stipend TRAINING COST • COST $208,000 48,500 TOTAL COST $256,550 w TRAINING COST ELEMENT FOR PROGRAM II EVANSTON EMPLOYMENT SUPPORT PROGRAM ANNUAL BUDGET Salaries: Program Coordinator/ Outreach Worker Counselor Secretary Staff Expenses: Local Travel - (2).1,000 miles per mo. @ 15fi per mile • Conferences, Professional Programs (2) two trips annually @ $300 each Consultation and Training Office Supplies: Stationery and Paper Supplies Postage and Shipping Telephone Subscriptions and References Outside Printing, Art Work, etc. Professional Fees and Contract Service Payment: Auditing and Accounting Fees Office Equipment: Desk (3 @ $200 each) Chairs (staff and reception area) 3 @ $50 each - 4 @ $75 • Typewriter Office Expense: Space Rental - 400 sq. ft. @ $650 per sq. ft. TOTAL BUDGET $16,500 12,500 7,000 3,600 1,200 1,000 500 250 1,200 150 300 100 600 450 600 2,600 $48,550 PROGRAM III COST BREAKDOWN FOR SUB -PART (e) Liaison Supervisor $ 1,200 Director Coordinator 13,000 2 - Counselors 20,000 Office Assistant 7,000 $41,200 • • SUMMARY COSTS Total Project Cost Clients in Project Cost per Client Program I Total Cost $378,655 • Number of Clients -110 Cost per Client $3,442.32 Program II Total Cost $256,550 Number of Clients 200 Cost per Client $1,282.75 Program III Total Cost $261,040 Number of Clients 100 Cost per Client $2,610.40 -Program IV Total Cost $ 17,000 Number of Clients 50 • Cost per Client $ 340.00 $992,045 460 $2,156.62 PROJECT DESCRIPTION UNDER THE COMPREHENSIVE EMPLOYMENT AND TRAINING ACT OF 1973 • SUBMITTED BY: THE CITY OF EVANSTON DATE: November 5, 1974 EFFECTIVE DATE: January 1, 1974 TERMINATION DATE: December 31, 1975 FUNDING LEVEL: $992,045 11 PRESIDENT'S OFFICE OF MANPOWER SERVICES BUREAU OF ADMINISTRATION COOK COUNTY GOVERNMENT ROOM 500 118 NORTH CLARK STREET CHICAGO, ILLINOIS 60602