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Home My WebLink AboutRESOLUTIONS-1978-048-R-7810/25/78 f 48-R-78 A RESOLUTION Creating An "Affirmative Action Plan" Directed Toward The Utilization Of Lower Income Evanston Residents, Evanston Small Businesses And Minority Businesses In The Implementation Of The 1978-79 Community Development Block Grant Program WHEREAS, the City of Evanston did apply for and receive a 1978 Community Development Block Grant from the U.S. Department of Housing and Urban Development; and WHEREAS, the City Council did authorize and direct the City Manager to sign all necessary certifications and assurances in applying for said block grant, pledging that Evanston will conduct the program in conformity with Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1968, Section 109 of the Housing and Community Development Act of 1974; Executive Order 11246, Executive Order 11063, and Executive Order 11625; and WHEREAS, the Community Development Block Grant assurances require, among other things, that the City of Evanston comply with 24 CFR Part 135, Employment Opportunities for Businesses and Lower Income Persons in Connection with Assisted Projects, and Utilization of Minority Businesses; and WHEREAS, 24 CFR Part 135 directs the City to develop a "Section 3 Affirmative Action Plan" which identifies the maximum feasible use of lower income Evanston residents and eligible business concerns, which qualify as small under the small business size standards of the Small Business Administra- tion, in the A mplementation of its grant program; and WHEREAS, Executive Order 11625 mandates increased utilization of minority business; and the U.S. Department of Housing and Urban Development i 1 • 48-R-78 has recommended the adoption of goals for participation by minority business enterprises in the implementation of the Community Development Block Grant Program; and WHEREAS, the City of Evanston in an effort to assure community par- ticipation in the development and implementation of the Affirmative Action Plan did schedule a public meeting as a means of identifying and utilizing the max- imum number of lower income Evanston residents, eligible small business con- cerns and minority businesses; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Evanston, Cook County, Illinois that the following program, referred to as the Fourth Year Community Development Affirmative Action Plan, is hereby approved and the City Manager is hereby directed to carry out said program: FOURTH YEAR COMMUNITY DEVELOPMENT SECTION 3 AFFIRMATIVE ACTION PLAN I. EMPLOYEES. The positions to be funded by Evanston's Fourth Year Community Development Block Grant include: a planner to coordinate the City's CDBG program; a planner and a part-time student intern and full- time secretary to assist in the overall administration of the grant; a finance specialist, a rehabilitation specialist.and a property standards inspector who will provide technical assistance to the City's housing programs; and a housing counselor to provide housing services assistance to residents of Evanston. The work programs of all the aforementioned positions require highly trained individuals so that education and/or experience must be the primary recruiting criteria. As,a result, none of the aforementioned positions will be specifically set aside for lower income persons; however, recruit- ment and hiring will continue to be done in accordance with the City's affirmative action plan and EEOC guidelines. -2- A r II. PROJECTS/GOALS. Evanston's Fourth Year Community Development Block Grant Pro- gram designates the following: Acquisition $100,000 Target Area Beautification $205,570* Mason Park $ 851000* Foster Field $ 16,000* Monroe Street Tot Lot $ 36,000* Reba Park $ 5,100* Grey Park $ 25,000* Code Enforcement $ 25,853 Demolition $ 10,000* Rehabilitation $727,500* Housing Counselor $ 151000* Community Defender Office $ 63,644* Child & Family Advocates $ 58,441* Payment of Non -Federal Funds $ 7,300 Relocation Assistance $ 30,000 Main/Ridgeville Study $ 12,000* Church/Dodge (ECDC) $130,000* Park Survey $ 2,500* Program Administration $212,945 Unspecified Local Option $131,000 TOTAL COMMUNITY DEVELOPMENT BLOCK GRANT $1,873,000 *Activity to be let for contracts and/or purchase of goods and services. Total activities to be let for contracts and/or purchase of goods and services = $1,391,755.00. In an effort to meet the recommended goal as suggested by HUD by which the: Minority business participation level equals (=) the percentage of minorities in the general population of the City, times (x) the estimated total dollar amount to be let by contracts and/or used to purchase goods and services, it is recommended that the City of Evanston establish a.minimum goal of $250,515.00 by which minority businesses will participate in the Community Development Block Grant Program for the 1978-79 program year. - 3 - i III. BUSINESS UTILIZATION. In order to reach the goals and objectives of Evanston's Affir- mative Action Program the following steps will be taken: A. The City Manager and/or his designate is hereby authorized to seek the advice, counsel and assis- tance of all qualified agencies, public or private in the administration of Evanston's Affirmative Action Program. B. All departments of the City involved in the solici- tation of services for the Community Development Block Grant (CDBG) Program shall notify the Evanston Review, the Chicago Tribune, the Dodge Reporter, and the appropriate businesses listed on the registry of small Evanston businesses; and those listed in the Greater Chicago Metropolitan Resource Book; and any additional resources which become available. C. The City shall also seek qualified businesses through a general recruitment statement to be published in the Evanston Review, Dodge Reporter, and the Chicago Tribune. D. In Evanston's fourth Community Development program year, it will be the City's goal to award at least twenty-five percent (25%) of the City's Community Development funds allocated for housing rehabilita- tion to eligible small businesses. E. Each activity will be reviewed to determine if the total activity or a component could be designated for a small and/or minority business enterprise. For a set -aside project, the City may use the nego- tiated bid process whereby a qualified small and/or minority business would be located and the contract price would be established through negotiations. The City will make available upon request copies of plans and specifications for negotiated bid projects to community organizations. Any organization may contact a qualified small business and may present - said contractor and the proposed contract amount to the City of Evanston for consideration. No contract above Ten Thousand Dollars ($10,000.00) shall be negotiated. F. The City's commitment, or that of a grant recipient, a participating contractor, or subcontractor, to ' this program shall be stated in all bid documents. In addition all documents shall contain the boundaries of Evanston's Section 3 project area which are the City's boundaries. -4- t MM - G. Contractors shall include copies of their Affirma- tive Action Program in all bids and document the potential utilization of lower income Evanston residents. H. The Administrative Departments of the City shall co- operate with all agencies, public or private, formed for the purpose of assisting eligible Evanston small and/or minority business concerns. Said Administra- tive Departments shall further give all necessary assistance to eligible Evanston small and/or minority business concerns in the preparation and submission of bids for services. I. The Office of the City Manager of the City of Evanston in conjunction with the Housing and Community Act Committee shall be charged with the responsibility for implementation and procedural development of the afore- said policy. ATTEST: / City Clerk Adopted: �� A/� 2i .30 1978 -5-