HomeMy WebLinkAboutMinutes 1992MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of January 13, 2991L
Members Present: Aldermen Each, Nelson, Newman, Paden, Rainey, and Wollin
Members Absent: None
Staff Present: Adamus, Aiello, Anderson, Barber, Brenniman, Casey,
D'ABostino, Dittmer, Edwards, Fair, Figurelli, Franzen,
Hunt, Jennings, C. Johnson, Larson, Olkowski, Rubin,
Schuler, Shonk, Tonkinson, Wirth, Vitt, and Zimmerman
Presiding Official: Alderman Wollin
Summary of Action:
The Meeting was called to order at 7:04 P.M.
Minutes of December 16. 1991 MeetinK
Referring to page 6 of the Minutes, Alderman Newman stated that when he was
discussing the sale of warn beer and wine at grocery .stores throughout the
community he was in no way advocating such a policy but in fact was urging the
City Council to consider the competitive advantage which would be given to any
single retailer through the granting of exclusive permission to sell beer and
wine at the Howard/Hartrey development site. The Committee then voted
unanimously to approve the minutes as amended.
Docket 323-12A-91: Ordinance 108-0-91 - ChanKes to Taxicab Licensin&
Requirements
The Chair recognized Taxicab Advisory Board member Walter Wolff and asked his
to describe the process through which this proposed legislation was
developed. Mr. Wolff indicated that the Board conducted a special Saturday
morning meeting held November 23, 1991 at which time they voted to transmit
Ordinance 108-0-191 to the Administration and Public Works Committee for
consideration. In response to Alderman Wollin, Mr. Wolff stated that the
Saturday meeting was not a regular Board meeting and that most taxicab drivers
did not receive notification. City Collector Deborah Schuler clarified that
only two Board members Were present for a meeting on Monday, November 18, 1991
and that the meeting was rescheduled for the following Saturday so that other
members could be included in deliberations. Assistant to the City Manager
- _ Patrick *Casey stated that this legislation has been pending for a number of
months in that the Taxicab Advisory Board, upon its reorganization,
established an agenda under which the first two topics addressed were the
! Senior Citizen Taxicab Program and a rate increase. He added that during
discussion of the Senior Program the issue of cab driver training arose as
many affected clients were concerned with the lack of courtesy demonstrated by
some drivers. Mr. Casey stated that there were several public meetings of the
Taxicab Advisory Board where this topic was discussed.
Ron Darris, President of Norshore Cab Association addressed the Committee
stating that all members of the taxicab industry favored schooling and testing
for cab drivers new to Evanston. He pointed out that associated costs would
have significant impact on many drivers and suggested that veteran drivers be
exempted from the schooling requirement. Mr. Darris added that many drivers
work 12 hours per day, seven days per week to survive and they would incur
additional financial difficulties should they have to amiss a shift to attend
school. Norahore driver Jerry Hill stated that the schooling idea has been in
the works for two years because there does exist an industry concern regarding
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Page -2-
now drivers. Mr. Hill stated that his main concern was the lack of
notification to affected drivers regarding the November 23rd meeting. Mr.
Hill expressed his feeling that City staff provided too much Input to the
Ordinance under consideration and that the Taxicab Advisory Board needed
assume a more active role In any legislation that affected the taxicab
industry. Norshoro driver Manfred Fernandez stated that he had sugbested to
Mayor Barr that veteran drivers be tested but exempted from the schooling
process. Mr. Fernandez asked about the proposed test's composition. Best
Taxi President Same McKinley stated that he had no problem with either
schooling or testing but was very concerned with the communication gap between
the Taxicab Advisory Board and the taxicab industry. Japes Fuller, Better
Taxi owner and driver, stated that he has been driving cabs in Evanston for
many years. He expressed concern for some newer driver's lack of proficiency
in the english language. Mr. Fuller indicated that he could not afford to
lose wort time by attending school. He added that if the City Council were
Interested in helping taxicab drivers, it would do something about the
out-of-town cabs that comae into Evanston and steal business.
Aldermen Newnan and Rainey indicated to members of the audience that there
exists a vacancy on the Taxicab Advisory Board for a cab driver rho is an
Evanston resident and encouraged those present to apply. Alderman gainer
stated that it was her first impression that it was not unreasonable to
require testing for veteran drivers. especially in light of the fact that
people in other professions (medicine, law, education, etc.) were subject to
continuing education and testing. She added that while she found economic
concerns expressed by speakers this evening to be interesting. it was her
understanding that testing and associated materiels would be coverer• by the
new license fee. Alderman Rainey asked the audience if would be unreasonable
to require all drivers with less than eighteen months (or some other yet to be
determined period) experience to take the recommended course, and for all
drivers to be tested. She indicated that statements made to her by prominent
taxicab officials have revealed concern on their part regarding many newer
drivers. Alderman Paden stated that it was Important to know about the test
content prior to making a decision regarding Alderman Rainey's proposal
Alderman Newman stated that he sympathized with the concerns expressed by cab
drivers this evening. He further stated that he was very concerned With the
way senior citizens ware treated when using taxicabs In Evanston. Alderman
Newman Indicated that he needed assurances from both cab drivers and owners
that seniors would receive respect, and if the Taxicab Advisory was attempting
to guarantee appropriate treatment of seniors through education and testing,
he would support such efforts. In response to tha earlier question regarding
test and course content, Walter Wolff indicated that they coveted many
geographic components Including the City of Chicago, the North Shore O'Hare
Airport, and landmarks. such as churches and stores, within each of these
areas. Mr. Wolff added that the test and course, developed in part by Board
member Dr. Chester Hall, has been accredited by Oakton Community College• Mr.
Wolff also expressed his desire to see a driver join the Taxicab Advisory
Board as soon as possible.
At this time Alderman Rainey made a motion to: 1) return this matter to the
Taxicab Advisory Board for consideration of the suggestions made at this
evening's Committee meeting; 2) have the Taxicab Advisory Board schedule a
regular meeting at which such discussion will take place; 3) Include veteran
drivers In the testing process but exempt them from recommended schooling; and
+) have the Taxicab Advisory Board provide the City Clerk and the
Administration and Public Worts Committee with a schedule of meetings to be
s�
A 6 PW Committee Meeting Minutes - January 13, 1992
Page -3-
held on a regular basis so that interested parties could attend. Alderman
Paden asked that some additional information regarding test content be made
available to the Committee. Halter Wolff invited aldermen to attend Taxicab
Advisory Board meetings. Alderman Nelson stated his support for Alderman
Rainey's notion and asked when the Committee could expect amended legislation
back from the Advisory Board. Mr. Wolff and Dr. Hall advised that every
effort would be made to return the Ordinance to the Coammittee for the January
21, 1992 meeting. The Committee then voted unanimously in favor of Alderman
Rainey's motion.
COMMUNICATIONS:
Response to Bills List Inquiries
Alderman Paden thanked staff for the report on the Families in Transition
Program and asked for further Information regarding the families who were
successful and had "graduated" from the program. She added that such
information might be helpful to other families. The Committee then voted 6-0
to accept the Communication.
Yard waste Collection Report
Alderman Newman stated that he was concerned -with a November 3Oth cut-off date
for yard waste collection in that he did not want to see yard waste begs
placed out for pick up after that date left on parkways or in alleys all
winter. Alderman Nelson moved that the Committee adopt the six staff
recommendations contained in the Communication. He noted that the
recommendation to allow residents to rake leaves Into the street for pick up
would require an ordinance change. Alderman Rainey expressed her support for
the recommendations adding that she has also foresees problems with the
proposed yard waste cut-off date. She stated that there exists an additional
problems with Christmas trees In that some people do not understand the City's
policy of parkway pick up and have instead placed trees in alleys. Public
Works Director David Barber indicated that the Sanitation Department is
currently picking up trees in alleys while the Forestry Department is
collecting those on parkways. He added that yard waste bags are also being
collected. Mr. Barber explained that part of the problem with yard waste
collection Is due to the fact that there are no seasonal employees on board at
present to supplement the' efforts of Sanitation Department personnel whose
full attention Is directed at refuse collection. In response to Alderman
Each, Mr. Barber stated that he hesitated to bring in all Sanitation crews on
a Wednesday to address the small quantity of remaining yard waste as such an
effort would cost approximately $4,000 in overtime salaries. He also
clarified for Alderman Bach that brush had to be either In a yard waste bag or
bundles less than 4 feet in length. Alderman Rainey suggested that the brush
and yard waste policies be described in the next HIGHLIGHTS. She encouraged
staff to pick up remaining brush while collecting Christmas trees. Alderman
Rainey asked the Committee to give consideration to the concept of seasonal
employee utilization for post -season yard waste pick up and requested a Budget
Memorandum from staff showing costs that would be associated with this
concept. She acknowledged that weather this past fall made yard waste pick up
difficult but emphasized her feeling that alleys must be kept clean
regardless of weather conditions. Alderman Newman stated that despite
educational efforts regarding the yard waste program, some people will
continue to place material out for collection after the cut-off date. He
added that this ongoing problem will have to be addressed. Referring to a
chart In the Communication that showed costs in various communities for yard
waste bags, Alderman Nelson suggested the Committee consider increasing the
cost of bags in Evanston from $.80 to $1.00, the average cost for all
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Page -4-
reporting communities, and apply the extra proceeds to the use of seasonal
employees as suggested by Alderman Rainey. Alderman Each stated that she felt
a portion of such extra proceeds should be given to the merchants who sell
yard waste bags at no profit. Bea Danielson co=ented from the audience that
she felt the concept of sweeping leaves into the street was ridiculous in that
leaves would constantly be blown back onto people's yards. Alderman Rainey
responded that many citizens have requested curbside leaf pick-up. The
Committee then voted 6-0 to accept the six staff recommendations contained in
the Communication. Alderman Rainey asked for a report from staff regarding
budget implications of street leaf removal.
Lakefront Safety Follow Up Report
Further discussion of this topic was deferred until the Committee's January
27, 1991 meeting.
Traffic Signals
Alderman Rainey stated that she would accept the Communication and its
contents and asked staff to forward a copy of the memorandum to the Dawes
School Safety Committee which had expressed concern regarding the intersection
.of Mulford and Dodge. The Committee then voted 6-0 to accept the
Communication.
Capital Improvement Program Review Process
Alderman Wollin explained to the Committee that discussion of the Capital
Improvement Program would take place on Saturday, January 25, 1992 so that all
members of the City Council could attend. The Committee will convene at 9:00
A.M. that morning and consider the Program prior to the City Council budget
session.
ITEMS PREVIOUSLY CONSIDERED:
Docket 328-12A-91: Ordinance 127-0-91 - Establishing Resident's Onlv Parkin;
District #8
At the request of Alderman Newman, this docket Item was discussed at this
time. Alderman Newman stated that the proposed Ordinance was the result of
several public meetings. He recognized several members of the audience who
supported the Ordinance. Alderman Each stilted that while she felt the parking
restrictions were necessary, she felt it equally important to educate all
Evanston residents regarding the changes through improved signage and an
article in an upcoming HIGHLIGHTS. Traffic Engineer David Jennings stated
that such educational efforts will be explored by staff. Mr. Jennings noted
one error in the Ordinance and clarified to the Committee that parking on the
South side of Dempster Street will be prohibited on weekends from May 1st to
September 30th. He distributed a clean copy of the Ordinance reflecting this
correction. Alderman Rainey stated that she was supporting this Ordinance
because Alderman Newman had :wade a strong case however she was very concerned
that residents from outside the proposed Residents' Only Parking District will
not be able to park at the lakefront when parks are open. She requested an
extensive report in the fall examining the impact of the parking
restrictions. In response to a concern raised by Assistant City Manager
Judith Aiello, Alderman Newman stated that selective enforcement will be
requested of the Police Department during Starlight Concerts and other special
lakefront events. The Committee then voted 5-1 (Alderman Nelson voting nay)
to transmit Ordinance 127-0-91 to the City Council for adoption.
A & PW Committee Meeting Minutes - January 13, 199.2
Page -S-
PURCHASES:
Graffiti Cleaning and Sealin&
Alderman Koch asked for better enforcement regarding graffiti city-wide and
that parents of responsible offenders be held accountable for their children's
activities. She stated that too much money was being spent to clean up
graffiti throughout the community, The Committee then voted unanimously to
recommend City Council approval for the low bid from Now Day Environmental
Technologies at a total cost of $6,455.00.
Maple Avenue Improvements Chance Order
Alderman Newman requested a report from staff showing the status of the
Research Park Tax Increment Finr.ncing Fund. He suggested that future reports
of expenditures from the T.I.P. include financial information as well. The
Committee then voted 6-0 to recommend City Council authorization for the
change order to SET Environmental, Inc., at a total cost of $184,190.50.
Condominium Refuse Collection Services
In response to Alderman Newsman, Public Works Director Barber stated that this
contract was bid in 1990 at which time Active Service's price was
significantly lower than those proposed by other bidders. Mr. Barber
clarified for Alderman Rainey that Active Service's disposal charges are
presently being indexed based upon their actual costs at Lake Landfill. An
adjustment to these dumping costs will be necessary at some future date when
Active Service is no longer allowed to use the Northbrook facility. Mr.
Barber also clarified that the earliest date for SWANCC would be 1994. The
Committee then voted 6-0 to recommend City Council approval for the proposal
from Active Service Corporation at a total annual cost of $254,019.36.
ITEMS FOR CONSIDERATION:
Docket 10-1A-92: Ordinance 2-0-92 - Authorizing the Sale of Alcoholic Livuor
in Grocery Stores over 60.000 Square Feet
In response to a question from Alderman Rainey, Greg Hummel, counsel for the
2201 Howard Street developer, stated that the proposed grocery tenant would
have a problem should the City prohibit the sale of cold alcoholic beverages
at the facility. Alderman Rainey then moved to amend Ordinance 2-0-92 to
restrict sales to warm alcoholic beverages stating that the City Council has
the responsibility to address neighborhood concerns. She stated that her
amendment represented a small concession by the developer to the neighbors and
their concerns for public consumption at James Park. Alderman Newman stated
his support for Alderman Rainey's amendment echoing her concern for drinking
at James Park. He stated further concern for the 60,000 square foot
limitation in that such a requirement might leave the City open to litigation
as it could be interpreted to give a competitive advantage to the tenant at
2201 Howard Street. He asked for a report on Illinois law that could impact
on such a restriction. Alderman Esch expressed her opposition to the
amendment and said that if there was drinking at James Park, enforcement
efforts should be stepped up to deal with the problem. Irene Barr, counsel
for Phar Nor, addressed the Committee and stated that every one of their
stores in Illinois has a liquor department except for two, one of which is the
Evanston store. She added that Phar Nor would be most interested in liquor
sales at the Evanston facility. Ms. Barr stated that Phar Nor is a good
corporate citizen in the community who would be placed at a competitive
disadvantage to the development at 2201 Howard Street if exclusive sales
rights were granted to the developer. In response to Alderman Rainey, Ms.
Barr advised that there has been no discussion of litigation against the City
on this matter. In response to Alderman Paden, Alderman Wollin stated that
A A PW Committee Meeting Minutes - January 13, 1992
Page -ti-
the 60,000 square foot limitation was site specific for the Howard Street
development. Alderman Paden stated that she has been contacted by others
interested in liquor sales and that the issue of competition needs to be
addressed. Jim Sheehy, a resident of southwest Evanston, commented that he
was sure the City would be sued by other potential liquor vendors over this
issue. The Committee then voted 3-3 (Aldermen Nelson, Each, and Yollin voting
nay) on Alderman Rainey's amendment.
Alderman Newman stated his reluctance in supporting the Ordinance under
consideration this evening because of the basic unfairness it presents to
other businesses in the community. He stated that the City Council needs to
find some equity for this situation. Alderman Newman added that if he had his
way, package liquor sales would be restricted to the central business
district. Alderman Rainey stated that there is going to be a development at
Howard and Hartrey that is opposed by neighborhood residents. She said that
she will do everything possible to see that the development is safe and easy
to live with. Alderman Rainer stated that the City Council has no idea how
residents of Evanston feel about the sale of alcohol outside the central
business district and that she was unwilling to proceed with such a drastic
measure, even if were to ensure equity among potential liquor vendors, until
she had a better handle on the will of the community. In response to Alderman
Paden, Alderman Rainey indicated that the issue of Liquor sales at the
Howard/Hartrey Project has been resolved by the City Council. She added that
the issue of package liquor sales at other locations outside the central
business district is altogether different. The Committee then voted 6-0 to
recommend City Council introduction of Ordinance 2-0-92.
Docket 7-1A-92: Resolution 96-R-91 - Holiday Inn Ownership Transfer
In response to Alderman Rainey, City Manager Eric Anderson indicated that City
Council approval for any change in ownership of the Holiday Inn was mandated
by the original agreement authorizing construction of the facility. Such
approval is also required to assure that new owners will maintain the facility
in the beat interests of the community. Alderman Rainey expressed great
concern that the building does not conform to handicapped accessibility
requirements in that vans for transporting handicapped individuals can not get
into the parking lot. Michael Simons, General. Manager of the Evanston Holiday
Inn, indicated that proposed renovations would bring the facility into
compliance with the Americans with Disabilities Act . Alderman Rainey cited a
personal experience and expressed concern regarding the Evanston Holiday Inn's
commitment to the handicapped, adding that she would follow up with Alderman
Feldman on this issue. She requested that the Resolution be removed from the
City Council consent agenda so that Alderman Feldman could address the topic
on the City Council floor. She requested information from the City Traffic
Engineer regarding handicapped parking in the Holiday Inn lot. In response to
Alderman Nelson, staff indicated that the necessary liquor license transfer
process was already underway. The Committee then voted unanimously to
recommend City Council approval for Resolution 96-R-91.
Docket 8-1A-92: Resolution 3-R-92 - Maintenance of State Hithways
The Committee voted unanimously to recommend City Council approval for
Resolution 3-R-92.
Docket 9-1A-92: Resolution 6-R-92 - Adopt -A -Highway ProKram
The Committee voted 6-0 to recommend City Council approval for Resolution
9-R-92.
A A PW Committee Meeting Minutes - January 13, 1992
Page -7-
ITEMS PREVIOUSLY CONSIDERED:
Docket 286-1OB-91: Ordinance 20-0-91 - Creating Pawnbroker's License
Docket 32e-12A-91: Ordinance 120-0-91 - Real Estate Transfer Tams
Docket 325-12A-91: Ordinance 122-0-91 - Class D Licuor License - 514 wain
Docket 326-12A-91: Ordinance 125-0-91 - Four -Way Stop - Cowper and Colfax
Docket 327-12A-91: Ordinance 126-0-91 - Three -Way Stop - Monroe and Dawev'
The above previously introduced Ordinances were, without further Committee
discussion, transmitted to the City Council for adoption.
City Bills of January 8. 1992
The Committee voted unanimously to approve the City Bills of January 8, 1992.
There being no further business the Committee adjourned at 8:52 P.M.
Christopher/ Johnson
Director of Safety and Risk Management
MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of January 25, 1992
Members Present: Aldermen Yollin, Newman, Rainey, Each and Nelson.
Members Absent: Alderman Paden
Presiding Official: Alderman Cheryl Yollin
Alderman Yollin called the meeting to order at 9:15 P.M. She said that the purpose
of the meeting was to review the 1992-1996 Capital Improvements Program and
introduced Finance Director Robert Shonk to review General Obligation Bond
financing.
Mr. Shonk called attention to the November 21, 1991 memorandum on the Capital
Improvement Program, and said that budget policy requires that the City's portion
of the total Property Tax Levy remain constant. In projecting the debt service
capacity of the City for the next five year's program, it has been assumed that the
1992-1993 policy will remain in place. That requires the growth in the Annual Debt
Service Property Tax Levy supporting the Capital Plan to be offset by equivalent
reductions in the General Fund Property Tax Levy.
It is anticipated that the City will issue new Property Tax Supported General
Obligation Bonds during the next five years as follows: in 1992-93 $3,800,000; in
1993-94 $6,125,000; in 1994 $6,125,000; in 1995-96 $7,575.000; and in 1996-97
$6,640,000. The total Property Tax Supported General Obligation Bond capacity for
the five year -period beginning in 1992-93 is estimated to be $30,265,000. He also
pointed out that in the 1992-93 year, some capital outlay items previously included
in the General Fund will be included in the Capital Improvements Program. This
includes fire, safety and police equipment. Also included in the program are those
projects which are ongoing projects such as curb replacement, or projects which are
anticipated will continue beyond the five-year time frame currently being
addressed. This year's proposed Capital Improvement Program assumes a General
Obligation Bond issue in 1992 of $23,726,000. In addition to the $3,800,000 to be
supported through property taxes, General Obligation Bonds supported by other
sources will be issued in the following amounts: $5.241,000 supported by Downtown
II (Research Park); $1,225,000 supported by Southwest TIF I; $9,280,000 supported
by Southwest TIF II; $2,450,000 supported by General Fund Recycling Revenues and
sanitation savings (these were used to purchase recycling equipment and bins that
every citizen received); $230,000 supported by Special Assessments; and $1,500,000
supported by the Emergency Telephone System Surcharge. A portion of the real
estate transfer tax revenues that have been allocated to economic development will
be used to meet the debt service on the Southwest TIF I (Bain Street Commons) for a
period of time until the increment grows to a sufficient level.
-2- January 25, 1992
Mr. Shonk then called attention to Appendix B. of the Capital Improvement Program
that shows the funding resources for all categories and expenditures for all
project categories for the five-year period. He called attention to the Special
Assessment supported General Obligation GO Bonds that will be issued in 1993-94 in
the amount of $28,300. and in 1994-95 in the amount of $360,000. He also
highlighted the bonds that will be issued in 1993-94 in the account of $4,250,000 to
be supported by the Downtown II TIP and the General Obligation Short Term Notes
that will be issued for library construction in the 1993-94 year of $14,093,961,
assuming that construction will begin in that year. He highlighted the bonds that
would be issued to support the ongoing sewer program, which will be supported by
sewer service fees. He also called attention to the Special Service District Bonds
which are Limited General Obligation Bonds which will be retired from a certain
geographical area. Other revenues from other funds will go into use to purchase
capital items.
Alderman Heydemann noted the great degree of variation in the rater Fund. Mr. Shonk
explained that that was the way the capital items were planned.
Alderman Brady questioned the use of short term notes for the Library and Mr. Shonk
reminded her that the 1990-94 Capital Improvement Program, approved last year,
included a proposal to use Bond Anticipation Notes to provide construction funding
for the library project while maintaining compliance with budget policy. This
would require the City to borrow short-term money to finance the library
construction and repay the construction loan with a series of property tax
supported general obligation bonds refinancing. He said they would modify the
library's scheduled debt as necessary to meet the projects needs. Alderman Nelson
asked if there was a cumulative total of indebtedness from fiscal year to fiscal
year. Mr. Shonk said that there was not such a total, but that the bonded
indebtedness in each fiscal year did not exceed the budget policy. Next year, it
will be $33,000,000 and the policy is that bond indebtedness not exceed
$50,000,000, He assured Alderman Nelson that staff was watching closely to make
sure that the indebtedness did not exceed the policy limn..
Alderman Nelson noted that interest rates had risen a half point this week and
wondered if it was possible to take out short tern► notes on the library now. Mr.
Shank replied that no notes could be taken out until construction begins. Alderman
Nelson questioned whether the City could do something to officially "start
construction" to take advantage of the lower cost of borrowing. Alderman Nelson
also called attention to the November 21 memo, which showed the percentage of levy
increase for the debt service in each fiscal year of the Capital Improvements
Program and asked how it conformed to budget policy. He pointed out that in the
past, debt service had been treated as a separate category. Mr. Shonk explained
that 1992 conforms to budget policy because now all tax supported funds have been
lumped together and when there is an increase in one fund, there must be a
comparable decrease in another fund, so that the total tax levy supported by the
property tax remains the same. Alderman Nelson said he did not recall discussing
combining the Debt Service Levy with the General Fund Levy in discussion of budget
policy. City Manager Anderson replied that discussion had been about the total
levy and that the requirement was that there be no increase in the total levy
supported by property tax. Alderman Nelson said that he felt that an integrated
debt service to keep the debt levy the same seemed to be a reasonable thing to do,
but he pointed out that he thought this was a change in policy.
-3- January 25, 1992
Alderman Warshaw said she anticipated a potential infusion of federal funds to
stimulate the economy within the next few years and wondered if some projects could
be speeded up to take advantage of federal funds. She said she was all for
violating policy on a temporary basis if we could take advantage of those federal
funds and low interest rates. City Manager Anderson replied that staff was in the
process of an initial review of projects, most of which would be supported by
federal transportation money. He sa)d while we have a limited number of projects
that would be eligible for funding, he anticipates that the City will be flexible
enough to take advantage of money that becomes available.
REVIEW OF THE LEVY CENTER ROOF
City Manager Anderson called attention to his memorandum on the Levy Center roof.
recommending allocation of funds from existing undesignated funds to repair the
roof. Currently $370,000 is available and he recommends that $150,000 of that be
used to repair the Levy Center roof.
Alderman Brady said that she could not discuss this recommendation until she had
the benefit of an executive session in which Council was updated on land
acquisition for this project. She did not believe that Council had had an update
on the options available to relocate the Center that was current enough to justify
the appropriation of $150,000 for roof replacement. She said that Council needs
Information on site availability or possible changes in time frames relative to
this relocation. She requested a ruling on whether an executive session would be
appropriate that morning or the following Monday evening. Alderman Newman said an
executive session was not necessary because in his memorandum the City Manager (who
has all the information) indicated that most likely the Levy Center would remain at
that site for the next three years. The real question is whether we will have an
operational building that will serve our citizens during that three year period.
Alderman Rainey requested that the City Manager give any information that he has on
site availability. She said that in three years there might be several sites
available. She opposed holding an executive session and urged the committee to
continue conducting its business and requested a report from Alderman Nelson
regarding the likelihood of the Levy Center site being needed by RPI in the near
future. She requested a report from the City Manager Anderson or the Human
Services Committee regarding other sites. Alderman Brady said she thought there
was a possible real estate option that could be exercized in less than three years
and that it might be appropriate for discussion in executive session before there
Is a vote to approve $150,000 to repair the Levy Center roof. City !tanager
Anderson said that there were two issues to be considered here, one is the timing
of the move, and the best estimate of that timing is that the Levy Center will
remain on its present site for two to three years. He said he believed that time
frame would hold. The second question is if the Levy Center is moved, where will
it move! At the end of three years the City must be ready to relocate the Levy
Center. He said he had no new information on what sites might be available. There
are some circumstances that may have altered around some sites that Council is
aware of. He said that he is approaching this as a question of timing. The Levy
Center roof needs repair, there is some structural damage, but it is not
extensive. He thinks that the amount recommended will be sufficient to make the
required repairs. He said that it is a prudent investment for the City to make,
given the time frame for the City's use of that building, which he estimates to be
three years.
-4- January 25, 1992
Alderman Newman said he found nothing in the memo indicating that RPI has any
immediate use for the site and he accepted the City Manager's representation that
the Levy Center will remain at its present site for three years. He expressed
concern about the users of the building and said that they deserved a
well -maintained physical plant. There is a serious problem there and people use
the building daily, so Council needs to act immediately.
Alderman Heydemann said that she had voted against spending the $150,000 in the CD
Committee because she was uncomfortable spending that money in the absence of a
policy or plan. She felt that if Council did not put money in the Levy Center, it
might expedite the process of deciding what to do about a new senior center. She
said if the building is used for three years, then it is an appropriate
expenditure. She observed that even though a piece of property is available today,
It might not be in our best interest to make a move quickly. Council has more
thinking to do. The users of the building will be content if Council spends some
time making a plan that is acceptable to most of them.
In response to a question from Alderman Brady, Assistant City Manager Judith Aiello
clarified that the City had asked RPI for a three-year extension from the deadline
of November, 1992. RPI authorized a two-year extension from November 1992 to
November 1994 with the caveat that the City actively and expeditiously identify
other sites and complete their move by November of 1994. RPI also said if there is
a need for that site, they will expect the City make it available within six
months.
Alderman Brady questioned whether less expensive repair work could be done on the
roof that could carry the building through until November 1994. Director of
Building Operations Max Rubin explained that because of the extent of the damage,
nothing short of extensive repair would hold the roof for more than six months.
Alderman Rainer asked whether the City could Write a letter to the Shaw Company to
ask if, given our expenditure of $150,000 on a roof for the Levy Center, that they
would assure us that the Levy Center could remain on that site for three years. It
would be with the full understanding that if, after November of 1994, there is a
major tenant who needs that space, the City would agree to vacate at that time.
She wanted to be assured that no arbitrary decision would be made on the site,
short of a major tenant presenting itself.
Alderman Davis questioned Director of Building Operations Rubin about the extent of
the roof damage and asked what assurances there were that the damage was not more
extensive. Mr. Rubin said that the roof had been thoroughly inspected by the
Building Department staff and an outside roofing engineer. They all feel confident
that the $150,000 projected roof repair cost will be enough to repair it, including
the structural damage identified this week. From what can be seen from underneath,
the rest of the roof appears to be in good shape. While it is not expected that
more damage will be found after the roof is torn off, if additional damage is
identified more funds will be required for repairs. Alderman Davis expressed
concern about the many questions raised by the City's need to move the Levy
Center. She said there are many questions that need to be discussed thoroughly
before the decision on the roof is made. It is not just a question of when the
City has to move the Levy Center and whether a site will be available then, but
whether it might need to move the Center sooner than November 1994 to take
advantage of an appropriate new site that may become available. She said she would
rather move earlier to take advantage of a great site than stay on the current site
for an extra year. Alderman Feldman questioned whether temporary repairs could be
-5- January 25, 1992
made for $11,000 which would hold the roof for the required time period. Mr. Rubin
explained that the roof had been improperly designed in the beginning and if only
short-term repairs are made, the structural integrity of the roof would continue to
deteriorate. He said that to fix it properly and to make it watertight, it needs
to have a complete "tear -off." In response to questions from Alderman Each, Mr.
Rubin explained that the roof has a wooden deck and wooden beams. Alderman Esch
wondered if any thought had been given to moving the Levy Center building since the
City was spending $150,000 on the roof. Mr. Rubin said that he was not aware that
that had been considered. Alderman Nelson expressed surprise that the design of
the roof had been improper initially. He said that an RPI board meeting was
scheduled for January 28 and he would be happy to raise the questions that Alderman
Rainey and others had raised to the RPI board.
Alderman Rainey said that a policy decision has been made that Evanston will have a
comprehensive senior center, yet with no sites identified for it. She wondered why
the Human Services Committee had not taken hold of this issue. The City has a
building that needs repair, no idea of where to move it, and knows full well that
there is a two-year limitation on the current site. She expressed frustration that
there has been no communication from City's representatives on Topcorp and RPI
concerning progress of the Park or giving Council any indications of how long it
could expect the Levy Center to remain at its current location. She suggested that
some communication should have taken place between the Human Services Committee and
BPI since the City has been aware that the Levy Center needs major roof repairs.
She said that the people who have done their work - determining the extent of the
damage to the roof and the cost of repairing it - are being grilled by the people
who haven't done their work. Council doesn't know what the likelihood is of the
Levy Center site being needed before 1994. She also expressed her frustration with
the lack of reports from the Northwestern University Negotiating Team and expressed
her fears that the Commonwealth Edison Negotiating Team will be similarly
uncommunicative.
Alderman Rainey moved that Council recess into a closed session.
Notion failed for lack of a second.
Alderman Rainey moved that Council approve the expenditure of $150,000 to repair
the Levy Center roof and to send a letter to BPI indicating that we are exoendin&
this money and would appreciate an additional year's extension unless a tenant is
found for that property. Seconded by Alderman Newman.
Alderman Warshaw expressed concern about spending $150,000 to repair 10% of a
poorly constructed roof. She expressed fear that more problems would be found when
the roof was torn off and costs would be significantly escalated. Director of
Building Operations Rubin assured her that the condition of the roof has been
thoroughly researched and he was comfortable that the projected cost of $150,000
would be enough to repair the roof problems. City Manager Anderson said that if
nothing is done, there is the possibility of a roof failure. Alderman Warshaw
expressed her continued concern that something unforseen may be found after the
work begins. Mr. Rubin replied that if a catastrophic structural incident occurs,
it will be fixed in such a fashion that the roof will last through the tenancy of
the building but will not be restored to a like -new condition.
-b- January 25, 1992
Alderman Newman said he did not like to spend $150,000 either, but he was more
concerned about the estimated $240,000 it will take to run a comprehensive senior
center, as has been recommended. He reminded Council that the recommendation had
come before the new budget policy had been established. He said he had also heard
estimates that the cost of building the new senior center is anywhere from $4
million dollars to $10 million dollars. He said the City has $4 million dollars
designated to construct a new senior center, and wondered if it costs more, where
will the money come from? The Levy Center can remain in place only three more
years and a new building is not yet on the drawing boards. It is an easy decision
- senior citizens of Evanston are entitled to a building that doesn't leak and the
City ought to get on with it. If people want a new building, we should go back to
Human Services and plan for a building that's within our budget policy. It is
incumbent upon Human Services to deal with the question of funding this new
building within our budget policy.
Alderman Feldman agreed that Alderman Newman had raised a legitimate question, but
suggested it was not appropriate to start from scratch on a program statement.
Council has to figure out how it is going to finance the new senior center and
where the money will come from. He said that the Human Services Committee lost
interest in the issue when it passed a resolution, also approved by Council,
requesting that BPI grant an extension on the deadline to vacate the site. He said
that he believed the resolution also instructed the Administration to actively seek
appropriate alternative sites. There has not been a report on the Levy Center
relocation since the last executive session some months ago. He suggested that it
was time for Council to revisit that issue.
Alderman Brady said she realized this was an A&PW vote this morning and that the
issue would come to Council later. She asked the City Manager to provi, memoranda
on the following issues, some of which way need to be confidential. 1) .ne memo
that deals with the piece of real estate that has been identified as a possible
site for the Levy Center; 2) a memo on a time frame for the Washington National
building. 3) a memo on the possibility of doing temporary repairs, as suggested by
Alderman Feldman, which would buy four or five months of time to allow Council to
explore the information in the first two memos and to allow it to make a long-range
planning decision.
In response to several questions raised by Alderman Rainey, Kr. Rubin explained
that the structural beam problem is not an emergency now, and the roof has been
thoroughly inspected so staff is well aware of the condition of the roof. He said
that most of the roof is wet at this time. Alderman Rainey said that spending
$11,000 to do temporary repairs is a waste of time and would be like putting a
band -aid on a major flaw. It will just cost more to repair it in the end.
Alderman Newman said that if we are considering the Washington National site, there
are so many questions and he would not favor taking it off the tax rolls. He said
that it would not be possible to put a new Levy Center on that site within three
years. He favored fixing the roof on the current building.
Alderman Wollin read Alderman Rainey's motion. Alderman Rainey asked to withdraw
the last part of the motion, since Alderman Nelson had agreed to speak with RPI on
the 28th. Alderman Rainey commented that it is with the understanding that if
further damage is discovered when the roof is torn off, staff will come back to
Council with a recommendation and a request to approve additional expenditures.
-7- January 25, 1992
REVIEW Of THE 1992-96 CAPITAL IMPROVEMENT PROGRAM
RECTLING
Alderman Rainey asked if Council could get Information on whether construction
costs are on target for the new Reycling facility. Director of Public Works Berber
said that construction is wrapping up and he will be back to Council with a summary
memo within 30 days.
Alderman Nelson asked whether the new building will limit the City's ability to
adapt to the rapid changes In recycling technology. He said that in building this
recycling center the City has committed Itself to the current technology and
wondered whether we have retained flexibility. Director of Public Works Barber
said that our ability to make changes in the future Is limited by the process we
are using to separate material out. However, the City Could choose to do everything
mechanically and eliminate labor. This system does allow the City to take care of
materials in a different way and we can make further adjustments as we go on.
In response to further questions from Alderman Nelson, Mr. Barber said that at the
and of 1992 we should have nine months experience with the recycling center and a
transfer station is expected to open in January 1994. It is not yet known when the
Bartlett Balefill will open. The City no longer uses the Techny Landfill. We are
taking our garbage to Gurnee, a three-hour round trip. Evanston also uses private
transfer stations in Chicago. Alderman Nelson requested a progress report in
August or possibly November on how our new system is working. He expressed
continuing concern about changing technology. Mr. Barber said that he had to make
quarterly reports to the Department of Natural Resources, because of the grant the
City received from them, and he would be happy to make reports back to Council on
how the recycling center is functioning.
Alderman Rainey said that she had read that the City would not be collecting
plastics unless it could find a buyer for the materials. She pointed out that one
of the reasons she and other aldermen supported once -a -week garbage collection was
because of the purchase of the large refuse containers and elimination of large
plastic bottles from the waste stream. Mr. Barber said the City will collect milk
jugs and probably pop bottles, but not all plastics. The City may have to pull out
some plastic materials from collection because there is no market for them. He said
that the City expects to start collecting plastics this spring and he will provide
a memo to Council detailing when the new recycling center will open and what
materials they will handle.
There were no questions on the categories of sewers, underground storage tanks and
water mains.
WATER PLANT
Alderman Fiske raised questions about the method used to remove asbestos. Director
of Building Operations Rubin said that the method of asbesto removal depends upon
where it is found. If it is surrounding pipes, it will be removed. If It Is
behind a wall where no one comes into contact with it, it will be encapsulated.
Chairman Wollin asked about the Water Department roof repairs scheduled in the
1994-95 year for $285,000. She questioned whether it was appropriate to wait that
long. Superintendent of Water and Sewers Richard Figurelli replied that the
chlorine from the filters has caused structural damage to the roof over them, but
that the Water Department had been monitoring It and felt confident in not
scheduling it before 1994. He clarified that this will not be a roof repair, but a
complete new precast concrete roof.
-8- January 25, 1992
Alderman Nelson questioned whether using drip chlorine at the water intakes is the
latest technology for dealing with zebra mussels. Mr. Figurelli said at this time
there.,is accepted technology that works better than chlorine. Alderman Nelson said
he understood that in Europe, they are using a parasite that eats zebra mussels,
which is a cheaper alternative than using chlorine. He understood that these
parasites are being imported. Mr. Figurelli said that the parasite is being
investigated, however the Illinois Environmental Protection Agency (IBPA) has
questioned whether it is appropriate to bring another species into the Great Lakes
Ecosystem. He also pointed out that the State of Illinois will need the approval
of the Canadian government. All this investigation will take time and the water
system needs the treatment this spring to keep the zebra mussels from clogging our
intake pipes. We need to keep the water supply flowing while they make those
decisions. Chlorine, which we already use in the treatment of our water, is the
least expensive alternative currently available that meets IEPA approval.
RETAINING WALL MAINTEMANCR - There were no questions.
BRIDGES AND VMUCTS
Chairman Wallin commented that the Emerson Street/Chicago and Northwestern (CNW)
Viaduct Painting Program had been changed to a design competition and is scheduled
to be funded at $1500. She questioned whether the money to do the painting was
being placed in next year's Community Development Block Grant (CDBG) budget.
Public Works Director Barber said that painting the viaduct would have to to
through the regular CDBG request process for next year. It is not shown in this
plan. In response to a question from Alderman Rainer, it was clarified that
Abutement/Retaining Wall Maintenance, placed in "other years," with CDBG as the
funding source, was only conceptual and had not been approved by C05 . Un response
to a question from Alderman Warshaw, City Manager Ande son said thpt Bpi cJ;Jc-tfi
slated to be funded by CDBG funds and not approved by the CDBG Committee will be
dropped. Alderman Warshaw said that she hoped such a project would reappear in the
annual list of priorities and not have to wove to the end of the line. Alderman
Rainey pointed out that priorities established in other years have been moved,
depending on the situation. Aldermen can move to amend a project's funding source
so that it may be included in the plan for this year or next.
Alderman Nelson questioned the structural integrity of many of Evanston"s bridges
and viaducts and requested a report on their condition. He said he would hate to
paint over something that has no structural integrity. Director of Public Works
Barber said that the City does not paint any viaducts without coordinating with the
Chicago Transit Authority or the Chicago and Northwestern Railroad. The CTA has
recently undertaken a major capital improvement plan on the Ravenswood line, which
will take from eight to ten years, and so will probably not be doing much bridge
work elsewhere. However, the CTA is assessing structures here to make sure there
are no structural problems. From what the City has been told, there do not seem to
be any structural problems. Alderman Nelson requested an inventory of viaducts,
their ages, condition and assessment of their structural integrity. Mr. Barber
said that the CTA is looking into Dempster Street and Washington Street where they
have supports in place and the City will receive a report. It was also clarified
that all the projects listed in the CIP Plan are necessary, not just desirable.
-9- January 25, 1992
Aldermen Davis questioned why the rain Street, Custer Avenue and Washington/Custer
viaducts, scheduled to be funded by CD money have been removed from the plan.
Alderman Rainey explained that the CDBG Committee had not considered those
projects, even conceptually. Assistant City Reneger Aiello explained that when the
City obtained UPAAR money, some of it had been used to paint the Main Street
viaduct and it was simply a matter of "cleaning up the plan."
Alderman Drummer said he was distressed that the City has to paint CTA and CKW
viaducts. They (CTA and CNW) appear to be eager to work with us because we are
spending money. The City insists, through Property Standards, that our citizens
maintain their property, yet we allow the railroads to have a free ride. Hr.
Barber said that contact had been made with the CTA and CNW to try to arrange for a
cost/sharing program, but the railroads say they won't pay for "aesthetic"
Improvements. They only want to deal with the direct costs of running railroads.
Alderman Wollin commented that perhaps we should be happy they aren't eager to
paint their viaducts when we see the color of the Central Street viaduct.
Alderman Warshaw expressed concern about the jacks under the tracks at several
viaducts. She asked why the CDBG Committee had not received the requests for
funding work at the Main/Custer and Washington/Custer viaducts. Mr. Barber replied
that funding for the Main Street viaduct had already been approved out of last
year's money and he was not sure why the Washington/Custer project was not
presented to the committee.
Alderman Newman agreed with Alderman Drummer about the viaducts and said that we
cannot rely on staff to make our contacts. This is a political question and we and
the City should use its contacts in both political parties to put pressure on the
railroads. What we're saying to the CNW is, don't ever put money in your budget for
Evanston - Evanston will do it. We need to go to the Board with our lobbyist,
Larry Suffredin, and use other political contacts. We should not paint the
viaducts before we have exhausted all avenues, incuding citing them and bringing
them to court.
Alden,% Esch said that each titae she Is near the Washington and Dempster Street
viaducts, (both on jacks) she wonders if they are a disaster waiting to happen.
Mr. Barber clarified that the jacks which are under concrete structures belong to
the CTA. He said that the CTA is doing structural studies to see if remedial action
is needed on these structures. He said he would try to get a report from the CTA
and will share it with Council. He pointed out that the CTA painting of the
Central Street viaduct is part of their standard maintenance program. He pointed
out that they are better than the CNW about painting and most of the CNW viaducts
that need painting are steel structures.
Alderman Feldman said there seems to be a congenital problem with Main Street. It
is hard to get money out of anyone for that structure. He asked for a legal
opinion on whether the City has a right to pass an ordinance to enforce community
aesthetic standards on the railroad structures.
Alderman Davis said that, as a former employee of the Illinois Department of
Transportation, she knows the CNW will let structures go until they grow moss, as
long as there are no structural problems. The problem Is that if the City doesn't
do it, it won't be done. She said that viaducts are psychological barriers and she
would hate to not do something on principle that would contribute to the
deteriorated look in the community. She said that unsightly viaducts have an effect
on the business community surrounding them.
-10- January 25, 1992
Alderman Rainey expressed concern about graffiti on transit structures. She
requested a legal opinion as to whether the City can legally remove graffiti on
private property such as the CTA passenger stations. What she would like to see in
this section of the CIP is funds that would allow City removal of graffiti from
public transit structures, buildings and vehicles. She would like to put funds for
such a program in the CIP and label them as "desirable" which would allow Council
to leave it in the plan and bring it up In the next year and change its category to
"necessary." Alderman Nelson suggested that the City design a program by which
Evanston gets the private sector involved in painting viaducts. He suggested that
it be set up like the facade program which would allow the City to provide a
percentage of public funding to spur on the private sector to paint the viaducts.
To encourage the private sector to participate, he suggested the City allow
tasteful advertising on viaducts. He suggested that Evanston should solicit the
Art Council's input on how they would view "tasteful advertising" on viaducts with
public/private participation. Alderman Warshaw said that graffiti removal had been
good at Washington and Bain Streets. Alderman Rainey said the South Boulevard
station had a terrible graffiti problem. Alderman Newman asked Alderman Davis
whether she was urging Council to go ahead with the $1500 design competition for
the CNW Emerson viaduct. that would give the City a year to negotiate with the CNW
railroad. He suggested that the City go directly to the Board and not deal with
CNW staff. Alderman Esch said she was pleased with the CTA clean up of viaducts on
Greenwood Street and felt they had an adequate program. Alderman Rainey said that
she used to feel the same way, but the South Boulevard station has graffiti added
almost daily and the station and a bus enclosure nearby has been hit seriously with
graffiti in the last three months. She said that the graffiti is staying too long.
Alderman Drummer asked if the pigeon proofing program could be revisited to see if
it is working. He said it does not appear to be working well. He also suggested
that the City look at the unsightly billboard at the Davis Street EL station.
Alderman Newman requested that staff come back with a recommendation for a program
which includes both the Police Department and Property Maintenance to deal with the
graffiti problem. He wanted to know how enforcement is handled and requested that
the report be made Within one month.
PARKING
In response to a question from Alderman Rainey, Traffic Engineer David Jennings
clarified that the amount budgeted under Parking in the CIP was for routine annual
meter replacement and said that current meters will be replaced by electronic
meters. Chairman Wollin said that it was for 1500 meters over a five-year period.
GREEN BAY ROAD IffPRtrvaesru&.�,
Alderman Nelson raised questions about the Green Bay Improvement Program slated for
1992--93 for Engineering Services and 1993-94 for a Retaining Wall. He asked where
this wall would be and why the CNW was not going to pay for it, since it to part of
the wall holding up their track. Director of Public Works Barber explained that it
was part of the Green Bay Road Corridor Improvement Program developed by the Plan
Commission. The City has met with CNW to present the program to them and to try to
work out some kind of cost sharing arrangement. It will take the concept of the
Ridge Avenue wall south of Emerson Street and carry some of that wall north,
primarily north of Lincoln Street. He promised that a map of the project will be
provided to Council.
-11- January 25, 1992
P►RKS
Alderman Davis asked why the Baker Park restoration had been moved back and
questioned whether it hadn't been moved back in a previous year. Mr. Wirth said it
had been moved back in one year. Alderman Davis requested that it be moved up to
an earlier year. Mr. Wirth explained that there was only enough money available to
do a certain amount of work on parks and, based on conditions there, they felt it
was an appropriate one to move because there are no safety violations. He
explained that there would be some rehabilitation work dons there this spring as
part of a safety modification program that was approved in a prior year. Alderman
Davis asked if it could be moved from 1996 to 1993-94. Mr. Wirth said that it
could be accomodated from a planning standpoint, but it would have to substitute in
lieu of something else. Alderman Newman requested that the committee change the
timing of Baker Park.
CIVIC CENTRE PARKING LOT RESURFACING
Alderman Rainey questioned why the Civic Center Lot was scheduled for resurfacing
as she did not think it was needed. Mr. Barber explained that the parking lots and
streets are now on a Pavement Management Condition System which monitors the
condition of pavement surfaces. The parking lot at the Civic Center is one which
shows deterioration and defects. He suggested that it needs to be resurfaced
before it completely fails apart. He said the purpose of the program is to catch
certain areas of asphalt before they need complete reconstruction and that's why
the parking lot is scheduled in the program at this time. Alderman Rainey
requested a memo on information the City has on the Civic Center Parking Lot.
Alderman Rainey said that the paving of Custer Avenue from Greenleaf to Lee Street
had to be removed from the CIP, but the committee had agreed that it could go in
next year's program. She explained that there was a right-of-way purchase problem
which cannot be solved in time to pave it this year. The program should be moved
to the 1993-94 year.
ALLEY EXTENSIONS
Alderman Rainey said the three alleys should be eliminated from this year's plan
because they were not part of the aldermanic recommendations. She also said that
the Curb and Sidewalk Program should be diminished to $80,000. Alderman Drummer
requested that the paving of Grove Street from Pitner Avenue to McDaniel Street be
moved into the 1993-94 year.
At the request of the Chair, the committee reached a consensus to reconvene at 6:30
P.K. Monday, January 27 to continue consideration of the Capital Improvement
Program.
There being no further business the Committee moved to adjourn at ll:53 A.M.
KIRSTEN P. DAVIS
CITY CLRRK
MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of January 27, 1992
Members Present: Aldermen Each, Peden, Nelson, Newman, Rainey and Wallin
Members Absent: None
Staff Present: Adamus, Aiello, Anderson, Barbee, Berkowsky, Borys,
Casey, D'Agostino, Elg, Fair, Figurelli, Franzen,
Grodsky, Hunt, Jacobi, Jennings, C. Johnson, Olkowski,
Rubin, Shonk, Schockweiler, Schuler, Tonkinson, Wirth,
Witt, and Zimmerman
Presiding Official: Alderman Wollin
Summary of Action:
The Meeting was called to order at 6:35 P.K.
1992-96 Capital Improvement Program
Alderman Newman moved to increase the 1992-93 50/50 Curb and Sidewalk
appropriation by $60,000 with halt of the increase to be public funding, half
private contribution. He stated that this increase would allow for completion
of requested projects during the ensuing construction season and the
elimination of any waiting list. Public Works Director David Barber advised
the Committee that Capital Improvement Program (C.I.P.) modifications such as
this, where additional funding would be required during any given year, would
have an impact on the City's budget policy regarding debt service. Mr. Barber
added that the Committee would have to identify a Program reduction of equal
amount to offset any recommended cost additions. Alderman Nelson suggested
that $30,000 of Motor Fuel Tax funds, designated for street Improvements, be
utilized for the 50/50 Program increase. Mr. Barber indicated that this
funding source was not appropriate for such use. Alderman Rainey, stating
that she had identified several potential general fund revenue modifications
totalling $170,000, suggested using a portion of these funds for this
purpose. She cited specifically revenues from liquor sales which she
perceived to be increasing at a rate greater than staff's projections.
Alderman Rainey recommended that such revenues should be increased to $425,000
(compared to staff's projection of $400,000) and requested a report from staff
regarding this revenue item. Alderman Newman suggested reducing the $65,000
appropriation for City Council Chamber renovation in fiscal 1992-93 from
$65,000 to $35,000 to provide the $30,000 necessary to fund his modification
to the 50/50 Program. Director of Building Operations Max Rubin pointed out
that significant funding will be required to modify the Council Chambers when
the City CouncIl's size is reducer and that the new sound system alone will
cost $30,000. He added that the appropriation included funds for furniture
replacement. Alderman Brady stated that the Council size reduction would not `
occur until fiscal 1993-94 and that funding to renovate the Council Chambers
should be postponed until that time. She added that the City Council needs to
develop an ongoing policy with regards to the 50/50 Program based either upon
dollars available or a recommended number of participants. In response to
Alderman Wollin, City Engineer James Tonkinson stated that the City currently
completes annually approximately 150-175 of the requested 200 50/50 projects.
Referring to Alderman Brady's suggested policy statement, Alderman Newman
stated that the City should see how one year of additional funding works
before committing to an ongoing policy In that the backlog of requests might
A A PW Committee Meeting Minutes - January 27, 1992
Page -2-
be permanently erased by his recommended addition to 1992-93 funding levels.
Alderman Newman amended his original motion to include the reduction of
funding for City Council Chamber renovation by $30,000 to cover the public
portion of his proposed 50/50 Program increase. Mr. Rubin stated that the
proposed renovation would Include modifying the Chamber's traffic pattern so
that the public would not be walking into the front of the area. City Manager
Eric Anderson confirmed for Alderman Wallin that this work could be postponed
to fiscal 1993-94. Alderman Nelson suggested the utilization of cable
franchise fees for Council Chamber renovation. The Committee then voted 5=0
in favor of Alderman Newman's amended motion.
Referring to parking meter repair and replacement expenditures in the C.I.P.,
Alderman Nelson suggested that the City Council revisit the idea of tasteful
advertising on parking meters. He stated that many other communities use this
practice as a revenue source. Alderman Wallin suggested, and the Committee
agreed, to refer this concept to EYMARK for consideration.
Alderman Nelson, referring to proposed expenditures totalling $200,000 for
Sherman Avenue Parking Garage repairs, asked if any consideration was being
given to the addition of retail space to the facility. Public Works Director
David Barber stated that a report regarding this topic would be forwarded to
the Committee in the near future. In response to Alderman Nelson, Traffic
Engineer David Jennings stated that the $200,000 appropriation was necessary
in any event in that the brick facade of the garage is coming loose and needs
to be tied back into the structure. Alderman Nelson indicated that the brick
separation was, in his opinion, a possible design defect and asked what the
solution entailed. Mr. Jennings stated that engineers are currently examining
repair alternatives and that a final determination has not yet been made.
Returning to the topic of parking meters, Alderman Newman indicated that he
thought Evanston's meters were In fairly good shape. Mr. Jennings stated that
mechanisms in many meters were. over 20 years old and that the normal useful
life for this equipment is between 12 and 15 years. Alderman Esch asked if
new parking meters are easier to repair and if those in need of repair are
more easily detected. Mr. Jennings stated that early morning crews make every
effort to Locate meters in need of repair and that on an average,
approximately one-half of one percent of meters are out of service at any
given time.
Alderman Nelson inquired as to the status of the Chicago Avenue straightening
Project. City Engineer Tonkinson indicated that there will be a meeting with
the State of Illinois this coming Thursday to look at the Project. He added
that the Contract will be bid and awarded by the State and that he will be
serving as the Resident Engineer. In response to Alderman Rainey, Mr.
Tonkinson stated that plans are preliminary at the present and that he did not
know the exact length of time Chicago Avenue would be closed to vehicular
traffic. Mr. Tonkinson assured Alderman Rainey that be would do his best to
keep the area open to pedestrian traffic during construction adding that he
will keep the City Council informed regarding the Project. Mr. Tonkinson
clarified for Alderman Esch that the Project is being funded solely through
State and Federal allocations and that no Chicago Transit Authority money was
Involved. Alderman Warshaw asked Mr. Tonkinson to monitor alternative truck
routes during construction as Custer Avenue will not be a viable choice.
Referring to the Ridge Avenue Retaining Wall Grouting Project Alderman Nelson
asked If the wall had to be disassembled for repairs. Mr. Tonkinson indicated
that grout will probably be injected but the area behind the wall required
A S PW Committee Meeting Minutes - January 27, 1992
Page -3-
excavation. Mr. Tonkinson clarified that despite staff's recommendation to
build a grouted wall originally, the City Council opted for a design which
would require periodic repairs. In response to Alderman Wollin, Mr. Tonkinson
indicated that the entire wall from Dempster Street to Lyons Street would be
grouted. Alderman Nelson suggested that staff look at alternative
construction 'methodology when designing retaining walls for the Green Bay Road
Corridor. Public Works Director Barber responded that there are new
construction techniques which will provide a more sturdy structure on Green
Bay Road,
Alderman Nelson referred to the proposed annual street resurfacing projects
and requested from staff a copy of the street prioritization plan. Public
Works Director Barber clarified that Motor Fuel Tax Resurfacing Projects take
into account not only pavement conditions but also the status of water and
sewer lines beneath the street. Alderman Nelson suggested the use of Motor
Fuel Tax funds for resurfacing under viaducts outside the Community
Development Block Grant strategy areas.
Moving into the area of Park Redevelopment, Alderman Rainey made a motion to
have the Baker Park renovation moved up a year from FY 1995 to FY 1994 per
Alderman Davis' request. City Manager Anderson reminded the Committee that
such a move might require some modification to the bonding schedule and that
staff will report back to the Committee such impact when all changes have been
approved. The Committee then voted 5-0 in favor of Alderman Rainey's motion.
In response to Alderman Nelson, Director of Parks, Recreation and Forestry
Donald Wirth indicated that flood repairs at the Crown Center could be
postponed until FY 1996 because temporary repairs should be effective until
that time.
Alderman Wollin, noting that Eggleston Park was last renovated in 1976, moved
to have the renovation planned for FY 1994 moved up to FY 1993. Her motion
was unanimously approved by the Committee.
Alderman Esch asked why the play area at Eiden Park was scheduled for
renovation in FY 1994 as she thought equipment in the park was recently
installed. Mr. Wirth responded that recent work at Eiden Park was limited to
safety modifications as a part of the Parks Department ongoing safety
program. In response to Alderman Nelson, staff indicated that the safety
modification program appears to be successful in that liability claims
resulting from park equipment were practically non-existent. Alderman Nelson
requested a staff report regarding the impact of the recently adopted
Americans with Disabilities Act on City parks and park -related buildings. Mr.
Wirth responded that such a report was forthcoming.
Alderman Rainey clarified that $7,000 in Community Development Block Grant
funds designated in the C.I.P. for window design at the Flee twood/Jourdain
Community Center in FY 1992 were deferred until FY 1993 and would be included
in the $119,000 appropriation for window replacement at the Center.
In response to Alderman Nelson, Mr. Wirth stated that a recommended $32,000
appropriation in FY 1996 for soccer field reconstruction was actually for the
reconstruction of unimproved space at James Park that is currently used as a
soccer field.
Referring to a $25,000 appropriation in FY 1994 for pedestrian path extension
A 6 PW Committee Meeting Minutes - January 27, 1992
Page -4-
at the lakefront, Alderman Brady stated that there are no separate paths for
pedestrian and bicycles between Greenwood and Dempster Streats at present.
Mr. 'Wirth clarified that a portion of the $80,000 scheduled for
Greenwood/Dempster Improvement in FY 1993 would be used to address this
problem. Mr. Wirth stated that the City has applied for a grant whose award,
If •made, could accelerate this schedule. In response to Alderman Esch, Mr.
Wirth indicated that the parking lot would remain after the improvements and
that drainage structures would also be installed.
At this time, 7:30 P.M., the Committee ended discussion of the Capital
Improvement Program and took a five minute recess. Further C.I.F. discussion
was tentatively scheduled for February 3, 1992, after the City Council's
Public Hearing on the proposed 1992-93 Budget.
Minutes of January 13, 1992 Meetin&
The Committee voted unanimously to approve the minutes as submitted.
COMMUNICATIONS:
Response to Bills List Inquiries
Alderman Rainey stated that she had met with Recreation Department personnel
regarding disbursements made through the Department's petty cash checking
account. Alderman Rainey added that a summary of expenses provided to her at
the meeting gave her a better understanding of the nature of and need for
disbursements made in this fashion. The Committee then voted 5-0 to accept
the Communication.
Alderman Paden arrived at this time
Lakefront Safety Follow Up Report
Alderman Newman stated that the memorandum from Counsel Richard Ryan was
conservative in its posture regarding potential City liability which may arise
from adding staff at the lakefront. Alderman Newman indicated that it was not
his interpretation that the presence of park rangers represented supervision
of beaches. He added that the provision of additional staffing at the
lakefront was a matter of policy to be determined by the City Council.
Alderman Wollin stated that she felt there was minimal evidence indicating
that additional staffing would provide any deterrent to those who wished to
enter the water. She indicated that she was happy with staff recommendations
regarding additional signage, the installations of telephones, and the
expansion of operating hours at Lighthouse Beach. Alderman Newman stated that
while additional staff at the lakefront would not keep people out of the
water, their presence would likely increase the potential to discover those
people who have entered the water. Alderman Wollin commented that in one
instance last summer, the individual who drowned heard warnings from the Park
Patrolman and then waited for him to leave before going swimming. In response
to Alderman Rainey, staff indicated that Park Patrolmen are equipped with
police radios. In response to Alderman Newman, Fire Chief James Hunt stated
that the Fire Department does have a dive team. He added that the dive team's
function is usually recovery in nature because of the amount of time required
for mobilization. Alderman Nelson moved to adopt staff recommendations
regarding signage, telephon6 installation, and expansion of hours at
Lighthouse Beach. He requested that staff provide a report to the Committee
in mid -July which describes the impact of implementation of these measures.
Alderman Rainey suggested that lake safety be added to the fire prevention
curriculum presented to children in Evanston's schools. She asked that an
article also be published in an upcoming HIGHLIGHTS which addressed lake safety
A 6 PW Committee Meeting Minutes - January 27, 1992
Page -5-
issues. Alderman Each requested that staff make an effort to educate young
people on how to handle strong currents in Lake Michigan. Aldermen Wollin
stated that she had spoken with officials at Evanston High School who
Indicated to her that this topic will be included in swimming classes. In
response to Alderman Nelson, Fire Chief hunt indicated that he was aware of a
video entitled "Learn Not to Drown," a copy of which he would obtain for
broadcast on cable television. In response to Alderman Newman, Police Chief
Jacobi stated that police officers exit their vehicles and check Lighthouse
Beach on foot at least once each evening _during the summer. Recreation
Superintendent Grodsky informed the Committee that the closing of beaches at
7:30 P.M. during July and August (as opposed to the current policy of keeping
beaches open until 8:00 P.M.), would eliminate the need for any budget
adjustments to implement the extension of operating hours at Lighthouse
Beach. The Committee then approved Alderman Nelson's motion unanimously.
Fire Devartment Monthly Resort - December, 1991
Alderman Rainey asked about a bomb scare that was described in the Report.
Fire Captain Alan Berkowsky stated that a single engine response was made to a
bomb threat at 2432 Main Street and that the incident turned- out to be
unfounded. The Committee then voted unanimously to accept the Report.
Legal Sub -Committee Report
Alderman Newman stated that the Sub -Committee had met on several occasions to
examine expenditures made to outside counsel. He indicated that some steps
have already been taken to bring services in-house to reduce such
expenditures. Alderman Newman stated that Corporation Counsel will continue
to review legal bills. He thanked Alderman Paden for her Initiative in this
endeavor. Alderman Paden requested that Corporation Counsel set another
meeting date for the Sub -Committee. The Committee then voted unanimously to
accept the Report.
Police Towing Vendor Evaluation
The Committee voted unanimously to accept the Communication.
Sale of Downtown Parking Structures
Alderman Nelson observed that one conclusion from the report is that the
percentage of usage in the parking garages is less than 100% and that it was
hoped that development of the Research Park would solve this problem. Traffic
Engineer Jennings stated that his department is currently conducting a survey
to determine usage, by hour, of the parking garages. Alderman Nelson
suggested that adjustment of rates at surface parking lots might help to fill
up the garages. He noted that the financial information contained in the
Report showed that the City is providing a significant subsidy to businesses
In the Central Business District. Alderman Nelson questioned whether these
businesses fully appreciated this subsidy In that it is their employees who
are frequent meter space abusers. He clarified that it was not his Intent to
sell the garages for uses other than parking and that should the garages be
sold, a covenant stating continued use as parking facilities be included as a
part of the terms of sale. Alderman Rainey stated that the Mayor's Parking
Committee shares Alderman Nelson's concerns regarding abuse of meter spaces by
downtown merchants and tenants. She added that downtown businessmen who sit
on the Committee constantly admonish those who are abusers. Alderman Nelson
stated that the Economic Development Committee has also discussed this issue
at length and that their conclusion has been that the problem should be solved
through economic incentives instead of through the enforcement of parking
regulations. Alderman Newman stated his opposition to the sale of downtown
A 6 PW Committee Meeting Minutes - January 27, 1992
Page -6-
parking structures. He noted that costs associated with the garages are on
the rise and suggested that the City needs to better manage this subsidy
provided to the Central Business District. Alderman Newman stated that the
subsidy next year will be in the area of $718,000 and asked if it could be
determined what kind of return (sales tax revenue) the City was getting on
this investment. Alderman Esch agreed with Alderman Newman's suggestion to
determine the return on investment but expressed concern that taxing bodies
other than the City are increasing their rates which will have significant
impact on downtown merchants. She expressed support for an increase in
parking meter rates for the Central Business District. Alderman Esch added '
that she did not think the meter abusers were people who owned businesses but
were in fact franchise employees who could care less about the economic
climate in the Central Business District. Alderman Rainey stated that sales
tax revenues for the Central Business District could not be separated and
distinguished from those generated from retailers outside the District. She
said that the Mayor's Parking Committee was successful in adding long-term
parkers to the garages through the elimination of waiting lists. Alderman
Nelson stated that the Sherman Avenue garage was, in his opinion, more of a
candidate for sale than the new facility at Church and Chicago. He noted that
the Sherman Av h%;1 garage will become more profitable when bo►ids are paid off
in 1999. Alderman Newman agreed that the Sherman Avenue facility was a better
candidate for sale and added that the Administration and Public Works
Committee should maintain an ongoing goal to examine and streamline expenses
at the facility. Alderman Rainey suggested that input be solicited from the
City/Chamber Committee regarding this topic. Public Works Director Barber
reminded the Committee that the garages are but one component of the Parking
System, and that an effective evaluation/examination must look at the entire
System. Mr. Barber stated that there is a budget objective for rate
examination System -wide to be completed by June of this year. He added that
privatization of the garages would probably not produce an increase in
long-term rates but would generate a significant increase for one and two hour
parkers. The Committee then voted unanimously to accept the Communication.
PURCHASES:
Underwater Survey for Zebra Mussel Program
The Committee voted 6-0 to recommend City Council approval for the low bid
from Kadinger Marine Service, Inc., at a total cost of $21,884.00.
Chandler Center Activity Center Dividers
The Committee voted 6-0 to recommend City Council approval for the low bid
from Prairie State Associates at a total cost of $8,018.00.
ITEMS FOR CONSIDERATION:
Docket 19-18-92: Preliminary Approval of 1992 Motor Fuel Tax Program
The Committee then voted 6-0 to recommend preliminary City Council approval of
the Program.
Docket 20-1B-92: P.I.C. Job Training Contract
In response to Alderman Rainey, Assistant City Manager Judith Aiello clarified
the source of funding for this Program in the Economic Development Fund.
Alderman Rainey asked how this Program differs from the Township's clerical
training program. Ms. Aiello indicated that the P.I.C. Program provided
computer training as opposed to keyboard training addressed by the Township.
In response to Alderman Newman, Ms. Aiello stated that clients in the P.I.C.
Program are not "job ready" and thus not appropriate for enrollment at Oakton
A 6 PW Committee Meeting !Minutes - January 27, 1992
Page -7-
Community College or other comparable educational institution. Hs. Aiello
clarified that the City has funded the Program for four years and that the
encouraging projections regarding client success are due to P.I.C.'s
"fine-tuning" their efforts. She added that the Program Is open to all
Evanston residents who meet P.I.C. income guidelines. Alderman Newman stated
that he did not feel this was an appropriate City function and that such
training should be provided through a community college or other professional
training school. Ms. Aiello responded that the P.I.C. Program provides
educational opportunities for individuals who might have transportation or
child care situations that would make it difficult to attend other training
facilities. Alderman Each stated that she felt the investment of $1,379 in
each client yields a good return. In response to Alderman Each, Ms. Aiello
indicated that the Program is advertised through P.I.C.'s network, local
churches, and other means. Alderman Paden and Alderman Rainey asked for a
demographic profile of individuals who participate in the Program as well as
information regarding the type of employment obtained by Program graduates.
Alderman Nelson expressed concern regarding potential duplication of services
by P.I.C., the Township, and the Youth Job Center. He suggested that the
Human Services Committee look at this issue. The Committee then voted
unanimously to hold this matter over until the February 10, 1992 meeting at
which time the additional information requested will be provided and discussed.
Docket 21-1B-92: Resolution 9-R-92 - CTA Security Agreement
Police Chief Jacobi clarified that at its inception, this program provided
security 7 days per week, 24 hours per day. Since that time it has been
reduced to 18 hours per day, 5 days per week. Alderman Rainey asked that the
program be publicized in the next HIGHLIGHTS. The Committee then voted 6-0 to
recommend City Council adoption of Resolution 9-R-92.
Docket 22-1B-92: Ordinance 1-0-92 - Extension of Special Service District #4
The Committee voted 6-0 to recommend City Council introduction of Ordinance
1-0-92 .
Docket 23-lB-92: Ordinance 4-0-92 - 4-WQV Stop - Lincoln and Bennett
The Committee voted unanimously to recommend City Council Introduction of
Ordinance 4-0-92.
Docket 24-1B-92: Ordinance 5-0-92 - Loading Zone - 2112 Darrow
The Committee voted 6-0 to recommend City Council introduction of Ordinance
5-0-92.
Docket 168-6A-91: Ordinance 55-0-91 - Vacating the Public Alley -
Universitv/Emerson/Maple/Oak (Held Over from June 24, 1991)
The Committee voted 4-2 (Aldermen Paden and Newman voting nay) to recommend
City Council introduction of Ordinance 55-0-91,
ITEMS PREVIOUSLY CONSIDERED:
Docket 7-lA-92: Resolution 96-R-91 - Holiday Inn Ownership Transfer
Alderman Esch asked for information regarding the transferability of the
$309,000 credit from the City to the Holiday Inn made at the time of original
purchase. City Manager Anderson stated that he did not have such information
and asked for this topic to be discussed at the City Council meeting where
Corporation Counsel would be present to respond. The Committee then voted 6-0
to recommend City Council approval for Resolution 96-R-91.
A 5 PW Committee Meeting Minutes - January 27, 1992
Page -8-
Docket 10-1A-92: Ordinance 2-0-92 - Authorizing the Sale of Liquor in Grocery
Stores
The Committee voted 4-2 (Aldermen Rainey and Newman voting nay) to recommend
City Council adoption of Ordinance 2-0-92.
Docket 323-12A-91: Ordinance 108-0-91 - Changes to Taxicab Licensing
Requirements
Alderman Esch described to the Committee the amendments to the Ordinance as
recommended by the Taxicab Advisory Board. These changes include the
exemption of taxicab drivers licensed prior to January 1, 1989 from the
education and testing process. Alderman Esch stated that during discussions
with the cab associations, it was agreed that the associations would encourage
exempted members to audit the driver's course. She added that Advisory Board
member Dr. Hall was checking to see if such audits could be accomplished at a
reduced cost. Alderman Wollin stated that another good thing to come out of
the Taxicab Advisory Board was the establishment of scheduled, quarterly
meetings. Minutes from meetings will be sent to cab companies and posted in
an appropriate location in the Civic Center. Alderman Newman expressed his
ongoing concern regarding the treatment of senior citizens by cab drivers. He
added that many seniors are very happy with the recent change opening the
Senior Taxicab Program to all cab associations. Alderman Rainey noted that
the Commission on Aging has reported a significant drop in the number of
complaints since Program modifications. City Collector Deborah Schuler, in
response to a question from Alderman Rainey, confirmed that complaint forms
are still distributed to senior citizens who purchase coupons for the Senior
Program. Alderman Each advised the Committee that drivers who take the course
and pass the test will receive logos for their cabs. She added that it was
everyone's hope that the logo will instill some pride in the driver. Walter
Wolff of Norshore Cab stated that his association has already implemented a
training program for all drivers. In response to Alderman Wollin, Ms. Schuler
described the City's taxicab complaint investigation and disciplinary
processes. The Committee then voted unanimously to recommend City Council
adoption of Ordinance 108-0-91.
City Bills of January 22, 1992
Alderman Paden requested additional information regarding an expenditure for
file cabinets through the Police Department (p. 10) and a payment for rehab
work through the Rental Rehab Fund (p. S7). Alderman Rainey asked for a
summary of parking tickets issued for snow route violations. In addition,
Alderman Rainey asked for further information pertaining to a payment to
Northwestern University through the Arts Council. She asked that the check be
held until receipt of this requested information. The Committee then voted to
approve the City Bills of January 22, 1992 with the exception of the
aforementioned $862.00 payment to Northwestern University.
Referring back to the Response to Bills List Inquiries Communication, Alderman
Paden requested additional information regarding Families in Transition
Program clients. Such information is to include the length of time these
"graduates" were involved in the Program and the total amount of payments made
to them while in the Program.
There being no fur%her business the Committee adjourned at 8:58 P.H.
d4l�7 `�
�` •/
Christopheq�ioohnson
Director or Safety and Risk Management
t
9
MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of February 3, 1992
Members Present: Aldermen Esch, Nelson, Newman, Paden, Rainey and Wollin
Members Absent: None
Staff Present: Aiello, C. Anderson, E. Anderson, Barber, Borys, Casey,
Ceplechn, D'Agostino, Elg, Figurelli, Grodsky, Hill,
Hunt, Jacobi, C. Johnson, Rubin, Rudd, Shonk, Terry,
Tonkinson, Wirth, Witt, Wright, Zendell, and Zimmerman
Presiding Official: Alderman Wollin
Summar of Action:
The Meeting was called to order at 8:30 P.H.
1992-96 Capital Improvement PraRram
The Chair announced that this special meeting of the Administration and Public
Works Committee was being held to complete discussion of the proposed 1992-96
Capital Improvement Program (C.I.P.). She directed attention to a memorandum
distributed this evening which reflects previously approved Program changes
and explained that such changes have not yet affected the projected bonding
schedule or the City's Budget Policy. The Chair indicated that the Committee
was examining the area of Parks and Recreation when their last meeting
concluded and asked that this evening's discussion commence at that point.
Alderman Nelson referred to a FY 1996-97 appropriation in the amount of
$40,000 for open shelter construction at Lovelace Park and requested
clarification of the proposed structure's composition and intended purpose.
Director of Parks, Recreation and Forestry Donald Wirth stated that the
shelter was proposed in response to an increasing demand by large picnic
groups. Mr. Wirth added that the shelter would be similar to the one located
at Lighthouse Park and would be located to the west of the lagoon at Lovelace
Park.
In response to Alderman Nelson, Mr. Wirth explained that a recommended $30,000
annual appropriation for park maintenance and furniture replacement represents
a contingency fund for replacement or repair of unbudgeted items such as
picnic table, fences, and park paths:
Moving on to the area of Public Buildings, Alderman Rainey asked about the
proposed appropriation for window replacement at the Civic Center in FY
1992-93. Director of Building Operations Max Rubin stated that the $280,000
appropriation was necessary to replace in excess of 400 windows at the Civic
Center that are rotting and leaking. He added that storm windows were
installed approximately 12 years ago as a temporary measure. Mr. Rubin
indicated that the proposed window replacement would reduce heating costs.
Alderman Rainey inquired as to the nature of proposed computer expenditures in
FY 1992-93. City Manager Eric Anderson responded that the appropriation was
intended for the purchase of a new mini -computer and associated software that
will serve as the heart of a new management information system. Kr. Anderson
added that staff is evaluating equipment from all computer manufacturers and
that there was no commitment to Wang at the present time. Alderman Rainey
asked for an update of the long-range computer plan.
I
A & PW Committee Meeting Minutes - February 3, 1992
Page -2-
Referring to recommended appropriations totalling $16.000 for cupola
installation at the animal shelter, Alderman Nelson asked for justification.
Mr. Rubin responded that the cupola was originally included in the Shelter's
plans but it was removed as a cost saving measure. Mr. Rubin indicated that
it is now very difficult to access HVAC equipment located in the facility's
ceiling and that the system needs to be better balanced for improved
efficiency. In response to Alderman Nelson, Mr. Rubin stated that these costs
would have a 5 to 10 year payback period.
Alderman Nelson asked for cost justification regarding recommended greenhouse
replacement at the Evanston Art Center ($48,000 in FY 1992-93). Mr. Rubin
stated that the existing structure is in extremely poor condition. Alderman
Nelson asked if there has been any thought given to replacing the greenhouse
with some other form of construction or removing it altogether. Mr. Rubin
stated that his responsibility is to maintain City -owned facilities in their
existing form and that removing the greenhouse or changing it to some other
type of structure is a policy decision to be made by the City Council.
Alderman Nelson suggested referring this matter to the Plan Commission for
consideration. In response to Alderman Feldman, Alderman Brady stated that
such a reference was appropriate in that the Plan Commission is studying
certain City assets, including the Art Center, and developing alternatives
regarding ownership and cost/benefit analysis.
Alderman Feldman returned to the topic of the information management system
and asked if staff had contacted Kellogg School of Management personnel for
potential consulting services pertaining to system installation. City Manager
Anderson indicated the University has been approached but that no substantive
discussions have taken place. He stated that staff will follow up and seek
input regarding both system installation and subsequent training.
Alderman Engelman asked for further information regarding recommended
improvements to furniture and the sound system in the Council Chamber ($65,000
in FY 1992-93). Alderman Wollin indicated that this appropriation had already
been reduced by the Committee to $35,000 with the other $30,000 being added to
the 50/50 Sidewalk and Curb Replacement Program appropriation. In response to
Alderman Engelman, City Manager Anderson stated that although improvements to
the Council chamber would not be wade until FY 1993-94, funds needed to be
appropriated in FY 1992-93 because bonds for the 1993-94 Program would not be
sold until after the April election and resulting City Council size reduction.
Referring back to the Art Center greenhouse, Alderman Newman asked if
replacement could be postponed one year. Mr. Rubin indicated that the
structure was patched 6 years ago and is now unsafe. Alderman Newman made a
motion to move greenhouse improvement from FY 1992-93 to FY 1993-94. Aldermen
Wollin and Brady suggested that the $48,000 appropriation be held until
further information is provided by staff. Alderman Esch asked if the
greenhouse could be replaced with another type of structure to better address
its current use. Mr. Rubin stated that the Art Center is an historic
building, a designation which presents problems regarding alternative
construction.
In response to Alderman Rainey, City Engineer James Tonkinson indicated that
alley reconstruction at Fire Station #1 ($42,000 in FY 1993-94) would consist
of surface replacement and installation of drainage structures. Mr. Rubin
added that these measures were necessary to stop standing water in the alley
from draining into the Fire Station basement. Mr. Tonkinson stated that
adjacent property owners would not be assessed for this work.
}
A & PW Committee Meeting Minutes - February 3, 1992
Page -3- `
Mr. Rubin clarified for Alderman Nelson that the recommended mezzanine work at
the Civic Center ($20,000 in FY 1992-93) involved enclosing the underside of
the mezzanine to create additional storage space.
Alderman Nelson asked about the recommended FY 1993-94 appropriation for
telephone battery back-up ($36,000). Mr. Rubin indicated that the City's main
telephone system includes the Civic Center, the Service Center, the Noyes
Cultural Arts Center, and the Water Plant. He added that the entire system
becomes inoperable during power outages. Mr. Rubin stated that the proposed
,back-up battery will provide emergency power for two hours. Alderman Rainey
advised Alderman Nelson that Emergency 911 funds could not be used for this
work.
In response to Alderman Nelson, Hr. Rubin stated that roof replacement at the
Noyes Cultural Arts Center was phased over two years ($3,000 for design in FY
1992-93 and $77,000 for construction in FY 1993-94) so that the roof could be
thoroughly evaluated and cost estimates verified prior to the year during
which construction is to take place.
The Committee turned to the area of Economic Development and received an
explanation of recent modifications to the Program from Public Works Director
David Barber. Mr. Barber stated that he has been working with representatives
from EVMARK and their design team to develop a plan for downtown
improvements. He explained that the. design team has restructured costs so
that they are limited to $289,940 during fiscal 1992-93 for design and
planning. It is intended that special service district #5 will be created by
the end of the year to establish the appropriate funding mechanism for
improvement in the Central Business District. In response to Alderman Wollin,
Mr. Barber stated that all design schemes will be returned to the City Council
for approval. Alderman Newman commented that the $450,000 appropriation of
Community Development Block Grant (CDBG) funds for viaduct improvements in FY
1993-94 was unrealistic, especially in light of proposed reductions in CDBG
funding. Mr. Barber responded that revised figures and funding sources for
this work would be forwarded to the City Council at some future date. He
added that funding sources could include special assessments. Mr. Barber
explained that staff was recommending use of previously borrowed funds
designated for streetlight timing circuit improvements for proposed design and
planning work in FY 1992-93. He added that the streetlight work should be
postponed until more is known about sidewalk construction and its impact
thereon.
In the area of Other Projects, Alderman Wollin noted the addition of CDBG
funded Neighborhood Banners ($10,000) and Neighborhood Facades ($50,000) in FY
1992-93.
Alderman Nelson asked for a description of the different types of tree grates
used in the City. Municipal Arborist Dennis Ceplecha explained that cast Iron
grates have been used in the Central Business District while prairie film,
which looks like aggregate, is utilized in other business districts. Mr.
Ceplecha added that staff is looking at other alternatives including bricks.
Alderman Nelson stated that the cast iron tree grates collect trash and he
prefers other grating techniques. Hr. Ceplecha clarified that the $32,000
appropriation in FY 1993-94 was for tree grates outside the Central Business
District.
Alderman Rainey moved to increase the 1992-93 Emergency 911 appropriation from
$1,500,000 to $1,700,000. She stated that the fund had a sufficient balance to
A & PW Committee Meeting Minutes - February 3, 1992
Page -4-
cover this increase and that no other funding source or tax would be
necessary. Alderman Rainey stated that the increased allocation would cover
all equipment, software, etc., needed to make recommended improvements by
March of 1993. The Committee voted unanimously to approve Alderman Rainey's
motion.
In response to Alderman Brady, City Manager Anderson recommended that the
$100,000 balance in the Capital Improvement Fund remain in the Fund as a cash
reserve.
Mr. Anderson clarified' for Alderman Davis that the Committee had moved the
Baker Park Redevelopment project from FY 1995-96 to FY 1993-1A.
Alderman Davis, referring to lakefront path improvements between Greenwood and
Dempster Streets, expressed her concern for safety in the area and asked if
the project could not be moved up in the schedule should matching grant funds
become available. Mr. Wirth responded that the State's grant funding cycle
would preclude the Alderman's suggestion.
Alderman Nelson asked if the Central/Gross Point Road Streetlighting Project
scheduled for 1993-94 included replacement of fixtures. Mr. Barber responded
that work would include pole and fixture replacement. Alderman Nelson asked
that staff work with the ward alderman regarding Project design.
In response to Alderman Rainey, City Manager Eric Anderson indicated that
funding for South Boulevard 91 Station improvement was already included in the
1991-91 C.I.P. and thus did not appear in tha Proposed 1992-96 Plan. Planning
Director Charmain Borys stated that improvements at the station will proceed
as soon as the CIA completes their work at the site.
Alderman Paden asked that the topic of refuse collection for the Village of
Lincolnwood be docketed for Committee discussion on February 10, 1992.
Citizen Ann Dineen asked about the status of CTA work at the Dempster Street
overpass. City Engineer Tonkinson stated that the CTA is evaluating all
overpasses in Evanston and is waiting for a consultant's report before
initiating improvements. Alderman Newman requested a copy of the consultant's
report when it becomes available.
The Committee then voted unanimously to recommend City Council approval for
the 1992-96 Capital Improvement Program as amended and excluding the $48,000
appropriation for greenhouse replacement at the Evanston Art Center.
There being no further business the meeting Was adjourned at 9:22 P.H.
dlG L-
Christoph4r Johnson
Director of Safety and Risk Management
Nix= OF THE
ADMIKSTRATION AND PUBLIC W11tS COMMITTEE
Meeting of February 10, 1992
Members Present: Aldermen Both, Nelson, Newman, Paden, Rainey, and Wollin
Members Absent: None
Staff Present: Adamus, Aiello, Barber, Casey, Dittmar, Edwards, Elg,
Fair, Figurelli, Grodsky, Hunt, Jacobi, Jennings, C.
Johnson, Marino, Rubin, Shonk, Tonkinson, Wirth, Witt,
and Zimmerman
Presiding Official: Alderman Wollin
Summer of Action:
The Meeting was called to order at 7:35 P.X.
Minutes of January 27. 1992 Meetink
The Committee voted unanimously to approve the minutes as submitted.
Minutes of February 3. 1992 Meeting
The Committee voted unanimously to approve the minutes as submitted.
COMMUNICATIONS:
Resconse to Bills List Inquiries
The Committee voted unanimously to accept the Communication.
Non -Resident Vehicle Stickers
The Committee voted unanimously to accept the Communication.
5-Year Street Paving Capital Plan
Responding to Alderman Rainey who voted that the Plan calls for future
Improvements to Isabella Street, City Engineer stated that the Village of
Wilmette will share in costs associated with such improvements. The Committee
then voted unanimously to accept the Communication.
Aldermen Paden and Esch arrived at this time.
Lease of 1817 Church Street
Alderman Rainey noted that there was significant difficulty in betting the
building's tenant, Evanston Community Development Corporation (ECDC), to
execute last year's lease and asked if the proposed lease would address issues
such as insurance, utilities, and exclusive use of the building by
not -for -profit entities. Assistant City Manager Judith Aiello responded that
staff would negotiate the new lease based upon direction provided by members
of the Administration and Public Works Committee. Alderman Rainey moved to
direct staff to (1) draft legislation for implementation of a month -to -month
lease with ECDC not to exceed six months, and (2) commence appropriate
measures to sell 1817 Church Strpet as soon as possible. Ms. Aiello asked if
it was the Committee's desire to have the rent continue at its current $1 rate
with provisions for appropriate insurance. In response to Alderman Rainey,
staff confirmed that the City does maintain property insurance for the
facility. Alderman Paden, observing that the lease extension request from
ECDC was sent last December, asked that staff verify ECDC's continuing
interest, especially in light of the fact that City funding of the
organization has been discontinued. Alderman Nelson moved to amend Alderman
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Page -2-
Rainey's notion to have ECDC's continued interest in the property verified
prior to staff implementation of proposed actions. No. Aiello stated that
staff would confirm ECDC's intentions and then return requested legislation
regarding both ECDC's lease and the sale of 1817 Church. In response to
Alderman Paden, Ms. Aiello indicated that there are no plans to further rehab
the building prior to its sale. The Comaittee then approved Alderman Rainey's
amended motion by a 6-0 vote.
Lincolnwood Refuse Collection
Alderman Paden asked for appointment of a sub -committee of three aldermen to
address this issue and volunteered to be a participant. She expressed
disenchantment with staff's recommendation to not pursue the concept of refuse
collection for the Village of Lincolnwood. Alderman Paden suggested that her
proposed sub -committee examine staff's cost projections and work to develop
more realistic figures, especially in the area of administrative costs. She
added that four trustees from the Lincolnwood Village Board have expressed
interest in the utilization of City of Evanston personnel and equipment for
refuse and recyclables collection in their town. Aldermen Rainey and Esch
volunteered to serve on the sub -committee with Alderman Paden. Alderman
Newman asked Why the City's projected cost of $760,000 for these services is
$260,000 more than what is currently paid by Lincolnwood to theirprivate
contractor. Public Works Director David Barber indicated that a significant
portion of these costs was attributable to a five-year amortization of the
purchase of four new vehicles that would be needed to implement this program.
He added that other factors affecting costs included administrative,
supervisory, and clerical support. Alderman Wollin stated that should
collection services for Lincolnwood be considered, such a program must not
have any detrimental impact upon City of Evanston services. Alderman Newman
stated that any proposed program would have to show a profit for it to be
justified. Bea Danielson, commenting from the audience, expressed concern
over several aspects of the City's refuse/recyclables collection program and
stated that Evanston needs to clean up its own act before considering delivery
of such services to other communities. Further discussion of this topic was
deferred until the sub -committee has an opportunity to evaluate options and
report back to the Administration and Public Works Committee,
Green Bay Road Pro.iect
Alderman Nelson asked if improvements to stairways at the Central Street
Chicago Northwestern train station were included in the scope of work to be
performed this coming year. Mr. Barber indicated that this year's work would
be limited to roadway improvements and that staircases to the train station
would be addressed during the embankment landscaping project scheduled for
fiscal 1994-95. In response to Alderman Nelson, Mr. Barber stated that
various aspects of Green Bay corridor redevelopment were being scheduled in a
fashion to minimize disruption. Alderman Nelson asked that staff consult with
aldermen of the 5th, 6th, and 7th wards during the planning stage for
landscaping, retaining wail, and train station stairway improvements. The
Committee then voted unanimously to accept the Communication.
NWMC Model Ordinance
The Committee voted 6-0 to accept the Communication.
PURCHASES:
Vehicle Lubrication and Transmission Services
In response to Alderman Rainey, Acting Fleet Services Superintendent Lou
Dittmar indicated that A.S.E. Certification is provided only to individuals
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Page -3-
who have completed extensive coursework and passed State of Illinois
administered examinations and that the advantage of using such persons for
service to City vehicles lies in the fact that they will conduct a 21-point
check of vehicles for which non -certified mechanics are not qualified. He
added that this 21-point check would help in discovering other mechanical
problems before they become serious in nature. Mr. Dittmar stated that it was
essential for knowledgeable mechanics to service emergency equipment such as
police cars. In response to Alderman Each, Mr. Dittmar confirmed that Fire
Department vehicles will continue to have lubrication and transmission
services provided in-house. Mr. Dittmar clarified for Alderman Esch that
labor costs for work performed by RDL Automotive are more expensive because
their certified mechanics are unionized. Mr. Dittmar assured Alderman Rainey
that all work performed on City vehicles would be done by certified
mechanics. Mr. Dittmar explained for Alderman Nelson that certified
mechanics, with their better training and experience, will be able to discover
other mechanical problems while performing the maintenance operations covered
by the contractual agreement. In response to Alderman Rainey. Mr. Dittmar
stated that the salary for an in-house mechanic to perform the proposed
contractual services has been in the area of $30,000 plus benefits (as opposed
to the recommended $17,215 expenditure for contractual services). Alderman
Newman stated that he was not convinced that the use of certified mechanics
warrants the additional costs proposed by RDL Automotive and asked if the
other bidders, whose prices were lower overall, employed any certified
mechanics. Mr. Dittmar indicated that other shops that submitted proposals do
not have certified personnel. Alderman Nelson stated that this is a new
program and suggested that the Committee recommend City Council approval with
the understanding that the program be evaluated after one year to determine if
there was any other. more cost effective method, of providing lubrication and
transmission services for City vehicles. In response to Alderman Rainey, Mr.
Dittmar stated that several other auto repair shops in Evanston were contacted
but none had expressed interest in this contract. The Committee then voted
unanimously to recommend City Council approval for the proposal from R.D.L.
Automotive at a total estimated annual cost of $17,215.00.
Service Center Custodial Maintenance
The Committee voted 6-0 to recommend City Council approval for the proposal
from Triangle Maintenance at a total cost of $9,580.00 for the period March 2.
1992 through June 30,1992.
Downtown Appearance Plan Consultant
In response to Alderman Newman, Alderman Wallin confirmed that the City has
frequently negotiated contracts for professional services. Alderman Newman
stated that he has strong concerns regarding participation of Barton Aschman
Associates in this project because of their difficulties in completing
previous work for the Environmental Control Board. He added that one of the
major considerations taken into account by the City Council when making a
non -bid award is the recommended contractor's past performance on City
projects. Public Works Director Barber stated that the proposed contract
would be awarded to the Land Design Collaborative (LDC) and that Barton
Aschman would be a sub -contractor to LDC. Jim Gamble of LDC indicated that he
understood his firm to be accountable for completion of design services and
expressed his confidence that sufficient back-up is available should one of
the sub -contractors fail to perform appropriately. He added that all of the
recommended sub -contractors have worked Well with much cooperation over the
past year. Mr. Gambla stated that LDC will carefully monitor the performance
of sub -contractors and take appropriate measures should it become necessary.
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Page -4-
Alderman Wollin explained briefly that Barton Aschman's project for the
Environmental Control Board involved work never before performed for any
municipality and its unique perspective was out of the realm of their
expertise. In response to Alderman Nelson, Mr. Gamble Indicated that Barton
Aschman had participated in the downtown design process for the past year and
has been responsive to the group's self-imposed deadlines and goals. Alderman
Newman stated his satisfaction with the contract with the understanding that
the contract will be administered by LDC. The Committee then voted
unanimously to recommend City Council approval for the proposal from Land
Design Collaborative at a cost of $289,940.00.
Basin S03 Change Order
Public Works Director Barber clarified for Alderman Rainey that the extended
completion date of July 3, 1992 for work on Central Street would not interfere
with Fourth of July activities in that the extension is for landscaping work
only and that street excavation would be completed long before that date. Mr.
Barber clarified for Alderman Wollin that work at Ashland and Central would
require digging up the street while work at Jackson and Central would not.
The Committee then voted 6-0 to recommend City Council approval for the
proposal from LoVerde Construction Company in the amount of $10,190.00.
ITEMS FOR CONSIDERATION:
Docket 20-1B-92: P.I.C. Job Training Contract
Alderman Newman stated that he could not support this contract in that he felt
it a duplication of services provided by the Township. He added that several
local colleges, easily accessed by public transportation, had funding
available and could also provide job training at a lesser cost than the
F.I.C. Alderman Rainey suggested approving the Program for one year with an
understanding that all job training programs would be examined this coming
summer to determine consolidation potential and/or funding alternatives. She
asked how the recommended $40,000 funding level for the P.I.C. program was
derived. Assistant City Manager Aiello stated that the funding level is based
on the projected number of Evanston clients that would use the Program.
Alderman Hoch stated that she values a job training program that helps
Individuals help themselves and that she thinks the P.I.C. Program is
important In that it provides a service to non -Township clients who need
assistance. Alderman Esch added that she did not know If the P.I.C. and
Township Program could be consolidated. Alderman Newman stated that City
Council aldermen are also Township Trustees who are empowered to modify the
Township's job training program in any wanner deemed appropriate. No. Aiello
indicated that the two programs do address different income populations in
that many P.I.0 participants are not eligible for general assistance.
Alderman Wollin stated that it has been the Township's policy to limit the use
of Township funds to programs for township clients. She added that the P.I.C.
Program addresses a female population that is not addressed by the Township
whose clientele Is primarily male. Alderman Wollin further stated that she is
not aware of another program that enjoys the P.I.C. 77% employment retention
rate. Alderman Newman stated that the challenge for the City is to get needy
people Into a successful program. He emphasized that he finds nothing wrong
with the P.I.C. Program but lays fault upon the City for funding two
comparable programs. Alderman Newman stated that he would be willing to
compromise and follow Alderman Rainey's suggestion to fund the P.T.C. Program
for one year and examine all Job training programs by this coming summer. He
added that he feels dual funding of this nature represents the ultimate in
government inefficiency. Alderman Nelson agreed that all funded job training
programs need to be scrutinized by a City Council standing committee to
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Peg* -5-
determine duplication of services, cost per capita, and other related issues.
Alderman Rainey stated that she disagreed with Alderman Wollin in that with
the exception of the fact that more women participate in the P.I.C. Program,
many characteristic similarities exist between P.I.C. and Township clientele.
She emphasized that an evaluation of job training programs needs to be
completed at a time when funding is not the critical issue. Alderman Bsch
stated that any evaluation of job training programs must include an
examination of the efficiency of each program. Alderman Paden stated her
concern that the P.I.C. Program does not better address the Black male
population. Alderman Wollin indicated her desire to have an evaluation of job
programs includes an examination of services provided by the Youth Job
Center. Alderman Rainey indicated that the Administration and Public Works
Committee can not make any evaluation of substance this evening and suggested
approving funding for the P.I.C. Program with the understanding that such an
evaluation will be completed in the next three to six months. Alderman Newman
stated that a job training program evaluation should include some background
information regarding financial aid and training opportunities available
through the private sector. Alderman Rainey suggested that the Human Services
Committee would be the appropriate forum fcr job training program evaluation.
The Committee voted 5-1 (Alderman Newman voting nay) to recommend City Council
approval for the P.I.C. Job Training Contract. Members then voted unanimously
to refer the issue of job training/employment program evaluation to the Human
Services Committee with a targeted completion date of July, 1992.
Docket 26-2A-92: Annual Gorden Fair Permit
The Committee voted unanimously to recommend City Council approval for the
Garden Fair.
Docket 27-2A-92: Ordinance 7-0-92 - 4 Hour Parking on Lincoln Street from
Ridge Avenue to MM Canal
The Committee voted unanimously to recommend City Council introduction of
Ordinance 7-0-92.
ITEMS PREVIOUSLY CONSIDERED:
Docket 22-1B-92: ordinance 1-0-9
Docket 23-1B-92: Ordinance 4-0-9
Docket 24-1B-92: Ordinance 5-0-9
Docket 25-2A-92: 1992-96 Capital
Docket 167-6A-91: Ordinance
University/Emerson/Oak/Railroad
Docket 168-6A-91: Ordinance
University/Emerson/Haple/Oak
2 - Extension of Special Service District 04
2 - 4-Way Stop - Bennett and Lincoln
2 - Loading Zone - 2112 Darrow
Improvement Program
54-0-91 - Vacating the Public Alley -
55-0-91 - Vacating the Public Alley -
Docket 32-2A-92: Amending the 1991-92 Capital Improvement Program
The above previously considered items were, without further Committee
discussion, forwarded to the City Council for adoption.
City Bills of February 5. 1992
The Committee unanimously to approve City Bills of February 5, 1992.
OTHER BUSINESS:
Alderman Nelson asked that the downtown design consortium look at parking
issues as recommended in Budget Memorandum 019.
Alderman Paden announced that the Legal Sub -Committee will be having a meeting
at 7:30 P.K. on February 27, 1992 and invited City Manager Eric Anderson and
First Assistant Corporation Counsel Herbert Hill to attend.
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Page -6-
?here being no further business the Committee adjourned at 8:53 P.M.
I
Christopher) ohnson
Director of Safety and Risk Management
KINUTES OF THE
ADMINISTitATION AND PUBLIC WORKS COMMITTEE
Meeting of February 24, ;.'92
Members Present: Aldermen Esch, Nelson, Newman, Paden, Rainey and Wollin
Members Absent: None
Staff Present: Aiello, Barber, Berkowsky, Borys, Casey, D'Agostino,
Edwards, Elg, Fair, Figurelli, Grodsky, Hunt, Jennings,
C. Johnson, D. Johnson, Olkowski, Rubin, Shonk,
Tonkinson* Wirth, Witt, Zendell, and Zimmerman
Presiding Official: Alderman Wollin
Summary of Action:
The Meeting was called to order at 7:33 P.M.
Alderman Wollin announced that, time permitting, there would be a short
executive session at the end of the meeting to discuss litigation.
Minutes of February 10, 1992 Meetinr,
The Committee voted unanimously to approve the minutes as submitted.
COMMUNICATIONS:
Response to Bills List Inquiries
The Committee voted 6»0 to accept the Communication.
City Use of Recycled Paper
Alderman Wollin thanked Purchasing Agent Kevin Fair for the Report and advised
him that a new list of suppliers has been published by the National
Association of Recyclers which could be useful in Identifying future vendors.
The Committee then voted unanimously to accept the Communication.
Fire Department Monthly Report - January, 1992
In response to Alderman Rainey, Fire Captain Alan Berkowsky indicated that the
Fire Department has been communicating on a regular basis with Sherman Gardens
residents regarding their excessive number of false alarms. He expressed hope
that their record will improve in the near future. The Committee then voted
unanimously to accept the Report.
Recycling Center
Public Works Director David Barber clarified for Alderman Wollin that training
at the facility will take place during lurch and that the Center should be
fully operational by April 6th. Mr. Barber added that a brochure will be
distributed City-wide In late !larch which will explain collection procedures
and the addition of magazines and certain plastic containers to the recycling
program. Mr. Barber explained for Alderman Rainey that these additional
materials should be placed in open containers for collection and that plastic
containers should be crushed. He advised the Committee that a draft brochure
would be forwarded to members in their Friday, February 28, 1992 packets. In
response to Alderman Nelson, Nr. Barber indicated that collection and
recycling is being restricted to certain types of plastic bottles based upon
limited markets currently available for such products. The Committee then
voted unanimously to accept the Communication.
Alderman Paden arrived at this time.
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Page -2-
SDecial Service District #2
The Committee accepted this Communication without comment.
Special Meeting - Bicycles, Skateboards. and Roller Skates
Alderman Newman stated that he wanted to make sure the March 26, 1992 meeting
date was acceptable with Committee members. He added that there should be a
sub -committee appointed to conduct the meeting and recommended that it be
composed of Aldermen Rainey, Each, Paden and himself. Alderman Newman invited
all Aldermen to the special meeting and asked staff to notify all senior
centers of the meeting time, date, and location. Alderman Rainey moved for
approval of the March 26th date. Alderman Wollin expressed concern regarding
the holding of a public meeting at a private facility. She stated that such a
meeting might draw criticism regarding favoritism in that legislation which
would impact on the entire community was being discussed at one "private"
location. Alderman Wollin stated her preference to have any special meetings
on this topic held at the Civic Center which provides handicapped access. She
added that such meetings) could be held during the daytime when seniors felt
more comfortable travelling about City streets. Alderman Newman stated that
the Georgian, which is also handicapped accessible, is occupied by
constituents who are often affected by bicyclists, skaters, and skateboarders,
and need to express their concerns to the City Council. He added that the
only way for many of these individuals to be heard would be to have a meeting
in their facility. Alderman Rainey cited City Council rule 9.9.4 which
authorizes the chair of a Standing Committee to appoint subcommittees to
solicit community involvement when considering particular issues or problems.
She added that the Administration and Public Works Committee would be showing
some initiative by going into the community for input. Alderman Rainey cited
the electric franchise meetings as another example of government reaching out
to the community. Alderman Each commented that in light of the elderly
composition of the constituents involved in this issue, it would be much
easier for the Committee to go to them than for them to come to the
Committee. Alderman Nelson agreed that precedent exists for community
meetings of this nature and suggested that the Committee might wish to meet at
other senior centers. Alderman Wollin stated that there are two very large
senior facilities in the north end of the City whose residents are also
affected by bicyclists, skateboarders, and roller skaters. She added that one
of these is immediately adjacent to a school and would create enforcement
problems should legislation as proposed be adopted. Alderman Newman stated
that he would be glad to meet at any or all senior facilities should members
of the Committee be willing to commit the time to do so. Alderman Wollin
noted that previous legislation regulating the use of skateboards had been
routed through the Human Services Committee. She suggested that people
previously involved in the issue (Human Services Committee, Recreation Board,
etc.) be invited to participate in future consideration. Alderman Newman
directed staff to inform those groups suggested by Alderman Wollin plus the
Police Chief, the Traffic Engineer, and the Commission on Aging of the March
26th meeting. The Committee then voted unanimously in favor of a special
sub -committee meeting at 7:00 P.M. on March 26, 1992 at the Georgian.
Parking Garage Management Contract
Alderman Nelson moved acceptance of the staff recommendation that the contract
term defined in the next bid specifications cover an initial two-year period
with three one-year renewal options. Alderman Each stated that she was glad
to see staff's memorandum address the issue of lowest bid price versus
consistent provision of quality employees by the eventual contractor. The
Committee then voted unanimously to approve Alderman Nelson's motion.
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Page -3-
PURCHASES:
1992-93 Insurance Program
In response to Alderman Newman, staff indicated that insurance purchased by
the City for the part-time Dentist did cover his private practice. Staff
added that this compromise was made in response to the fact that policy
premiums decreased from $17,000 to $4,000 annually through this arrangement.
Alderman Nelson stated that the provision of insurance for his private
practice was in essence a benefit, negotiated between the Safety Department
and the Dentist. The Committee then voted 6-0 to recommend City Council
approval for the purchase of insurance as follows: (1) All -Risk Property
insurance from Arkwright Mutual Insurance Company at a total annual premium of
$71,621.00; (2) Ambulance Professional Liability insurance from Western World
Insurance Company at a total annual premium of $5,196.00; (3) Excess Workers'
Compensation insurance from Midwest Employer's Casualty Company at a total
annual cost of $72,433.00; (4) Dentist Malpractice insurance from Britamco
Underwriters, Inc. at a total estimated annual premium of $4,000.00; and (5)
Computer Protection from Chubb Insurance Company at a total estimated annual
premium of $6,000.00.
Computer Eauinment
Alderman Wallin thanked Assistant Finance Director David Johnson for his
memorandum explaining the selection team and process. In response to several
questions from Alderman Nelson, Mr. Johnson explained that the specifications
called for several different types of personal computers with capacities and
capabilities based upon needs of using departments. Mr. Johnson stated that
software was not included in the specifications because it is readily
available from numerous vendors who could not bid on hardware and who would
provide more competitive pricing. He indicated that there are currently 98
personal computers and 48 main frame connected terminals being used in the
City and, while most personal computers are in good shape, staff anticipates
replacement of the Wang mainframe in the next two years. Mr. Johnson stated
that the 13 personal computers being considered for purchase this evening will
be for new applications to address operations currently done manually.
Alderman Nelson asked if there was any way to measure a return on the
investment in new personal computers. Alderman Wallin asked if there was any
way these new computers could be linked to the new customer service system.
Mr. Johnson advised that the requests for these new computers were developed
prior to customer service system conception and that it was anticipated that
their use would enhance staff productivity. Alderman Newman stated that the
case for this purchase has not been made and suggested holding it over until
more specific information regarding computer use was provided by staff.
Alderman Rainey pointed out that the expenditure of funds for this purchase
was approved as a part of the 1991 Capital Improvement Program. She added
that while the Purchase Report was helpful in describing the vendor selection
process, it did not explain computer usage. Alderman Nelson stated that he
did not want to hold up the purchase this evening but requested that staff
provide information at some future date regarding the use of personal
computers and the shift away from Wang equipment. In response to Alderman
Wallin, Deputy Police Chief Charles Schockweiler stated that several. Police
Department personnel have brought into work their own computers to address
workloads and that some Individuals are currently using typewriters in
situations where computerization would enhance productivity. Fire Captain
Alan Berkowsky stated that there are but three computers currently at the Fire
Department for eleven people who are in need of data processing services. He
added that several reporting document (i.e. monthly reports, response time
reports, and State mandated reports), previously done manually, are now
A & PW Committee Meeting Minutes - February 24, 1992
Page -44
-
addressed through the use of personal computers. Captain Berkowsky indicated
that this conversion has impacted positively on staff efficiency. Alderman
Newman stated that staff needs to provide a complete explanation of proposed
computer expenditures contained in the 1992-96 Capital Improvement Program.
In response to Alderman Esch, Assistant Finance Director Johnson indicated
that the Wang mainframe is now nine years old and that the average useful life
of such equipment is normally between five and seven years. Mr. Johnson
stated that the City has no commitment to Wang for future purchases and that
the mainframe used prior to the Wang was in fact an I.B.M. product. Alderman
Wollin suggested that the Committee approve the purchase proposed this evening
with the understanding that staff will return at a future date with a complete
report regarding City computer use. Assistant City Manager Bruce Zimmerman
advised the Committee that it will be difficult to quantify return on
investments in the computer area. He added that some personnel adjustments
for the 1992-93 budget will be possible because of computerization. The
Committee then voted 6-0 to recommend City Council approval for the second low
bid from Comark, Inc., at a total cost of $36,374.00.
Water Treatment Chemicals
The Committee voted unanimously to recommend City Council approval for the
following low bids: (1) Carbon from Calgon Carbon Corporation at a cost of
$708.00 per ton; (2) Aluminum Sulphate from American Cyanamid Corporation at a
cost of $123.80 per ton; (3) Chlorine from Hydrite Chemical Corporation at a
cost of $281.00 per ton; (4) Hydrofluosilicic Acid from Chemtech Industries at
a cost of $123.10 per ton; and (5) Liquid Cationic Polymer from Calgon
Corporation at a cost of .29 per pound.
Material Testing Services
The Committee voted unanimously to recommend the low proposal from Soil and
Material Testing Consultants at a total estimated annual cost of $29,482.56.
Construction Debris Disposal
The Committee voted unanimously to recommend City Council approval for the
proposal from DiPaolo Construction Company at a cost not to exceed s1S,000.00.
ITEMS FOR CONSIDERATION:
Docket 38-2B-92: Unimproved Streets
Alderman Wollin stated that she hoped other aldermen had personally looked at
the unimproved streets in their wards. Referring to recommendations to vacate
three existing street sections, Public Works Director David Barber clarified
for Alderman Wollin that the City is relieved of all responsibilities when
property is vacated and sold to adjacent land owners. Alderman Wollin asked
what happens when the adjacent property owners do not wish to purchase the
vacated property. City Engineer James Tonkinson responded that past vacations
have been requested by adjacent property owners. In those cases, appraisals
were solicited to determine purchase price. Mr. Tonkinson added that should a
vacation take place where adjacent property owners are not interested in
purchase, a determination would be required that the vacation is in the public
interest. Upon such a determination, the property in question would then be
distributed equally to adjoining property owners and become taxable. Alderman
Rainey asked if the current recommendations to not pave certain streets are
consistent with those made previously by the Board of Local Improvements. Mr.
Tonkinson indicated that the Board intended paving of these streets only upon
petition of affected property owners (as was the case with Grove Street). In
response to Alderman Newman, Mr. Barber clarified that improvements to the
permit parking area of Lake Shore Boulevard between Dempster and Greenwood are
A & PW Committee Meeting Minutes - February 24, 1992
Page -5-
contained in the 1992-96 Capital Improvement Program and are consistent with
the long range Lakefront Plan. Alderman Wollin stated that Alderman Davis has
some questions regarding Forest Avenue vacation and requested that this topic
be held over until the next meeting. Alderman Nelson asked staff to look at
alleys in the 6th Ward that could be vacated and add them to this agenda item
if possible.
Docket 39-2B-92: Lease Extension for Lot 019
The Committee then voted 6-0 to recommend City Council approval for the lease
extension.
Docket 40-2B-92: Lease of 1817 Church Street
Alderman Newman stated that he had no problem extending the lease with the
Evanston Community Development Corporation (ECDC) for an additional six months
but he did not like the idea of having a short-term tenant manage a property
that the City is trying to sell. Alderman Wollin asked Alderman Newman if it
was his intent to have the City pay for janitorial services and other costs
assumed by ECDC under provisions of the lease. Alderman Rainey stated that
she could not commit taxpayers' dollars to engage an outside management firm
and asked about ECDC's ability to pay for services and utilities required by
the lease agreement. Assistant City Manager Judith Aiello indicated that ECDC
Is raising funds for these purposes and more information should become
available by the March 1st lease renewal date. She added that if funds are
not available, ECDC will not be able to execute the lease. Ms. Aiello
clarified for Alderman Wollin that office equipment on the premises is
Community Development Block Grant (CDBG) funded City property that will revert
to the City when ECDC either vacates 1817 Church Street or begins receiving
funding from other sources and loses CDBG status. Alderman Newman stated that
he did not think the City should proceed with this lease when it was
anticipated that ECDC will not have funding to pay for required services.
Alderman Rainey suggested that no harm will come to taxpayers should ECDC
remain a holdover tenant for one month. She asked staff to notify the
Committee immediately should ECDC not get funding. in response to Alderman
Rainey, Ms. Aiello stated that staff has not received any documentation to
show a change in ECDC's not -for -profit status. The Committee then voted 5-1
(Alderman Newman voting nay) to recommend City Council approval for the lease.
Docket 41-2B-92: Ordinance 6-0-92 - Raking of Leaves to Curb
Alderman Wollin stated her concern for parkers when piles of leaves are in the
street. Public works Director Barber stated that a parking problem already
exists as approximately 65% of leaves are already raked to the curb. Ann
Dienner asked from the audience about the possibililty of using vacuum
machines such as those used in other neighboring communities. Mr. Barber
responded that such machines cost $100,000 and are not as efficient as the
method the City of Evanston will be using. The Committee then voted
unanimously to recommend City Council introduction of Ordinance 6-0-92.
Docket 42-28-92: Ordinance 12-0-92 - Lakefront Operations
The Committee then voted 6-0 to recommend City Council introduction of
Ordinance 12-0-92.
Docket 43-2B-92: Ordinance 13-0-92 - Decrease in Class B Liquor Licenses
The Committee voted unanimously to recommend City Council introduction of
Ordinance 13-0-92.
A & PV Committee Meeting Minutes - February 24, 1992
Page -6-
Docket 44-2B-92: Ordinance 14-0-92 - Increase in Class B Liquor Licenses
Mayor Barr joined the Committee and clarified for Alderman Rainey that the new
owner of the Holiday Inn will serve as manager for the facility and there was
thus no need for an additional manager's background check. Alderman Rainey
asked the Mayor to make every effort to present liquor license issues to the
City Council on a timely basis so that suspension of the rules for ordinance
adoption the same evening of introduction can be avoided in the future. Mayor
Barr explained that in this instance, the F.B.I. fingerprint check process was
very slow. She added that the rules suspension is necessary so that the
property closing can proceed. The Committee then voted unanimously to
recommend City Council introduction of Ordinance 14-0-92. The Committee also
voted unanimously to recommend suspension of City Council rules and adoption
of Ordinances 13-0-92 and 14-0-92.
Docket 45-2B-92: Ordinance 15-0-92 - 1-way Stop - Oak & University
The Committee voted unanimously to recommend City Council introduction of
Ordinance 15-0-92.
Docket 46-2B-92: Ordinance 16-0-92 - Unit Pricing for Retail Establishments
Alderman wollin advised the Committee that Morton Grove, the only other
Illinois municipality requiring unit pricing, has recently rescinded their
unit pricing ordinance. Commenting on a memorandum from the Commission on
Aging, Commissioner Margurite Nose stated that she has not had time to review
recommendations regarding scanning devices in grocery stores, however she did
endorse the overall statement of opposition to the removal of unit pricing
requirements. In response to Alderman Rainey and recommendations from the
Commission on Aging, Greg Hummell, counsel for Target Stores, stated that the
first recommendation regarding the posting of product charts in grocery stores
would create some difficulties. Mr. Hummell added that while hand-held UPC
scanners were not a realistic alternative. Target would provide both in-store
shopper assistance and a UPC scan station for customer use. Thomas Roti,
General Counsel for Dominick's stated that he worked closely with the Village
of Morton Grove when they were considering deletion of their unit pricing
requirements. He added that Dominick's would also provide customer assistance
and install UPC scan stations in their stores. Alderman Newman stated that he
wanted to hear more from senior citizens at the Committee's next meeting
regarding potential benefits the expanded tax base resulting from the
Southwest development would provide compared to the inconvenience created by
unit price repeal. The Committee then voted 6-0 to recommend City Council
introduction of Ordinance 16-0-92.
ITEMS PREVIOUSLY CONSIDERED:
Docket 27-2A-92: Ordinance 7-0-92 - 4 Hour Parking on Lincoln Street from
Ridge Avenue to M&D Canal
Ordinance 7-0-92 was transmitted to the City Council for adoption.
City Bills of Februar 19, 1992
The Committee did not have sufficient time to discuss the City Bills and asked
staff to provide responses to questions for the March 9, 1992 meeting. The
Committee then voted unanimously to approve City Bills of February 19, 1992.
Due to a lack of time, the Committee decided to discuss a matter of litigation
in City Council executive session. There being no further business the
meetinE was ourned at 9:05 P.M. k
Christopr Johnson
Diractor of Safety and Risk Management
` MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of March 9, 1992
Members Present: Aldermen Each, Newman, Paden, Rainey, and Wollin
Members Absent: Alderman Nelson
Staff Present: Adamus, Aiello, C. Anderson, E. Anderson, Barber, Casey,
Ceplecha, D'Agostino, Dittmer, Edwards, Elg, Fair,
Figurelli, Franzen, Grodsky, Hunt, Hunter, Jennings, C.
Johnson, Larson, Olkowski, Rubin, Tonkinson, Witt,
Zendell, and Zimmerman
Presiding Official: Alderman Newman
Summary of Action:
The Meeting was called to order at 7:05 P.M.
Minutes of February 24. 1992 Meetinli
The Committee voted unanimously to approve the minutes as submitted.
COMMUNICATIONS:
Response to Bills List Inquiries
The Committee voted unanimously to accept the Communication.
Alley Lighting Program Changes
Alderman Rainey asked why alley lights will be charged at Commonwealth Edison
rate 26 as opposed to rate 23 which is the municipal rate. City Engineer
James Tonkinson clarified that all lights, including those in parks and
parking lots, not considered supplemental to the City street lighting system
will be charged at the higher rate. In response to Alderman Newman, Mr.
Tonkinson indicated that 595 blocks have alley lighting while 327 do not. He
added that many of the lights in alleys are used by residents to illuminate
private parking areas. Alderman Newman asked if the City has made any effort
to promote the Alley Lighting Program and if there is any plan for
Commonwealth Edison to publicize the Program when they take it over. Mr.
Tonkinson stated that the Police Department has recommended alley lighting to
residents in the past. He added that there is an informational pamphlet
regarding alley lighting that is available in the City Clerk's office. At
Alderman Newman's suggestion, the Committee directed staff to ask Commonwealth
Edison to advertise the availability of alley lighting on a regular basis.
Staff was also directed to periodically publicize the Program in HIGHLIGHTS
with the name and telephone number of a Commonwealth Edison contact person.
In response to Alderman Rainey, City Manager Eric Anderson clarified that
alley light revenues collected during fiscal 1991-92 are sufficient to cover
expenses to be incurred during 1992-93. He added that for accounting
purposes, the revenues were booked for 1991 and that 1992 expenditures will be
charged to the General Fund Contingency. The Committee then voted unanimously
to approve transfer of the alley lighting program to Commonwealth Edison.
Alderman Newman requested a report at some future date regarding Program
advertising and the time required by Commonwealth Edison to install new alley
lights.
Arts Center Accessibility for Persons with Disabilities
In response to Alderman Newman, Director of Building Operations Max Rubin
stated that the Arts Center would be included in a City-wide process of
facility evaluation regarding accessibility. This process will include an
r
A & PW Committee Meeting Minutes - March 9, 1992
Page -2-
analysis or all facilities, on -site Surveys, cost estimate preparation, and
the development of an implementation plan. Mr. Rubin added that the City
Council will prioritize which facilities will be addressed while considering
the Capital Improvement Program. City Manager Anderson indicated that staff
recommendations regarding accessibility will be forwarded to the City Council
with the Capital Improvement Program update next November. The Committee then
voted 4-0 to accept the Communication.
Explanation of Fleet Charges to Forestry/Parks Department
Alderman Rainey stated that it would be most helpful foe the Budget to more
accurately reflect actual vehicle usage in chargebacks identified in the
various program elements. She asked that future program modifications similar
to tree planting privatization be made more obvious to the City Council.
Alderman Newman asked that such issues be brought to the City Council early in
the budget process so that they are able to receive proper consideration. The
Committee then voted unanimously to accept the Communication.
Communication from Rules Committee Re: Bicycles, Skateboards. Roller Skates
Alderman Newman announced that the March 26th meeting at the Georgian will
take place and he invited Committee members to attend. He added that while
the Police Services and Human Services Committees will be addressing the issue
of bicycles, skateboards, and roller skates, the Administration, and Public
Works (A & PW) Committee is free to comment on the topic. He asked that the
subject be placed on the A & PW agenda for discussion after the meeting at the
Georgian. Aldermen Wollin commented that Committee discussion might be more
appropriate after the Police Services and Human Services Committees have
developed recommendations. Alderman Wallin stated that she discussed this
issue with the Mayor of Cambridge, Massachusetts at the National League of
Cities conference this past weekend. She added that Cambridge has recently
addressed this topic and that the Mayor will be sending her some information
regarding their actions. The Committee then voted 4-0 to accept the
Communication.
Reference on City -Wide Liquor Sales
Alderman Rainey referred to a legal opinion from Assistant Corporation Counsel
Ellen Szymanski dated February 19, 1986 and cited two phrases. Alderman
Rainey stated that the first, "There is no right to be in the liquor
business," reflects the City Council's philosophy regarding the granting of
liquor licenses. She added that the second, "This does not mean that we can
totally disregard the protections of equal protection and due process ... That
is to say, the decision as to who the successful applicant is must be based on
reasonable standards and equal treatment," requires further clarification from
the Legal Department prior to Committee consideration of liquor sales
expansion. Alderman Rainey questioned whether the issue of equity needs to be
addressed either through (1) the equal application of standards developed for
legislation already in place (i.e. equal treatment for all stores of 60,000
square feet who most standards established in the recently adopted liquor
ordinance for the Howard/Hartrey Development) or (2) the application of
reasonable standards and equal treatment in developing the various liquor
ordinances that would allow for stores to apply for a variety of licenses.
Alderman Newman stated that both standards would have to be addressed while
considering the issue of city-wide liquor sales. City Manager Anderson
suggested that an opinion regarding Alderman Rainey's questions be drafted by
Corporation Counsel. _
Alderman Each arrived at this time.
A & PW Committee Meeting Minutes - March 9, 1992
Page -3-
The Committee then voted unanimously to hold a special meeting at 7:30 P.M. on
March 25, 1992 to discuss further the topic of city-wide liquor sales.
PURCHASES:
Lawn Tractor
The Committee voted 5-0 to recommend City Council approval for the low bid
from Lewis Equipment Co. at a total cost of $56,280.00.
Church Street Boat Rama Dredk ng,
Purchasing Agent Kevin Fair verified for Alderman Rainey that City employees
will continue to operate the equipment being recommended for rental. In
response to Alderman Newman, Recreation Superintendent Richard Grodsky
indicated that $30,000 is appropriated in the Recreation Department budget for
this work and that revenues generated by boat ramp users cover expenses
associated with its operation. The Committee voted unanimously to recommend
City Council approval for the proposal from SES, Inc., at a total cost of
$13,470.00.
Yard Waste BBxs
Alderman Rainey asked if staff has looked Into the joint purchase of yard
waste bags that is being sponsored by the Northwest Municipal Conference.
Public Works Director Barber indicated that he has checked with the Conference
and found that the price obtained by the City of Evanston through the bidding
process is most favorable in comparison to pricing through the joint purchase
effort. The Committee then voted 5-0 to recommend City Council approval for
the low bid from Arrow Industries at a total annual cost of $52,920.00.
Sprint Contractual Tree Planting,
Alderman Rainey noted that the range of bid prices was significant and asked
if there was any provision in the specifications for added costs. Faris and
Forestry Superintendent Dennis Ceplecha responded that the specifications were
all inclusive and that there will be no adds. He added that bids recently
received by the Village of Highland Park were comparable with a different low
bidder. Mr. Ceplecha clarified for Alderman Wollin that trees would not be
guaranteed because the supplying nurseries were not doing the planting. Mr.
Ceplecha stated that planting services could be done by the supplying
nurseries but there would be a significant increase in cost. The Committee
then voted 5-0 to recommend City Council approval for the low bid from R.F.
Idriss, Inc., at a total cost of $14,380.00,
Sprint Plant Material
The Committee voted unanimously to recommend City Council approval for the
purchase of 279 trees from Berthold Nursery (I42 trees, $17,695.00), Charles
Klehm and Son (53 trees, $10,202.00). Shemin Nursery (76 trees, $9,952.25),
and St. Aubin Nursery (5 trees, $968.00) at a total cost of $38,817.25.
Water Department Enxineerinx Services
The Committee voted 5-0 to recommend City Council approval for the proposal
from Alvord, Burdick & Howson at a total cost of $57,000.00.
Broyhill Trash Collector
The Committee voted unanimously to recommend City Council approval for the
proposal from Cumberland Servicecenter, Inc., at a total cost of $63,750.00.
Five One -Ton Dump Trucks
Alderman Rainey asked if this was the first of a number of changes in
A & PW Committee Meeting Minutes - March 9, 1992
Page -4-
recommendations for fleet purchases. Acting Fleet Services Superintendent Lou
Dittmar indicated that the recommended purchase of five one -ton dump trucks
(as opposed to two dump trucks, a pickup truck, and the rebuilding of a
atreatsweeper itemized in the 1992-93 Budget) is necessary because of an
accident where a dump truck was totalled, an engine failure, and a vehicle
with in excess of 100,000 miles. Mr. Dittmar stated that these developments
required a re-evaluation of Street Department vehicle needs. The Committee
then voted 6-0 to recommend City Council approval for the following low bids:
(l) Freeway Ford for five truck chassis at a total cost of $82,510.00; and (2)
B & B Associated Industries. Inc., for four dump bodies and one special
service body at a total cost of $37,453.00.
Five Garbage Trucks
Alderman Yollin stated that it was her observation that these vehicles were
essential to Sanitation Department operations. The Committee then voted 5-0
to recommend City Council approval for the low bid from Cumberland
Servicecenter, Inc., at a total cost of $579,275.00.
Fire Department Furniture
In response to Alderman Rainey, Fire Chief James hunt stated that the company
that furnished recliners two years ago has agreed to a full refund. He
further clarified for Alderman Yollin that the new furniture would be used at
all stations except for the new facility (Station #4). The Committee then
voted unanimously to recommend City Council approval for the second low bid
from Murphy and Jones, Inc., at a total cost of $24,224.75. Alderman Rainey
asked for additional information from staff regarding funding for this
purchase.
ITEMS FOR CONSIDERATION:
Docket 38-2B-92: Unimproved Streets
The Committee voted unanimously to recommend City Council approval for staff's
recommendations regarding unimproved streets.
Docket 49-3A-92: Resolution 17-R-92 - Lease for Temporary Library
In response to Alderman Newman, Harty Stern of U.S. Equities stated that there
would be savings of approximately $1 million through utilization of a
single-phase library construction method. He indicated that the savings will
be derived through a $2.9 million construction cost reduction offset by the
cost of the lease under consideration. Mr. Stern clarified that the rental
rate has been reduced through negotiations with the building owner that have
taken place since the lease concept was presented to the City Council. He
added that cleaning services, previously thought to be a City expense, will be
borne by the landlord. Alderman Rainey stated that the Library Program
Committee has provided input during the negotiating process. She asked that
language In paragraph 2 of Exhibit A be revised. Alderman Yollin commended
U.S. Equities for their efforts in this endeavor. Mr. Stern clarified for
Alderman Each that the cost of moving books was included in cost estimates.
The Committee then voted unanimously to recommend City Council approval for
Resolution 17-R-92.
Docket 50-3A-92: Ordinance 11-0-92 - SWANCC Pro.iect Use Agreement
The Committee voted 5-0 to recommend City Council introduction of Ordinance
11-0-92.
Docket 51-3A-92: Ordinance 17-0-92 - SWANCC Waste Management Plan
The Committee voted unanimously to recommend City Council introduction of
Ordinance 17-0-92.
N.
is
A & PW Committee Meeting Minutes - !larch 9, 1992
Page -3-
The Committee then voted unanimously to hold a special meeting at 7:30 P.M. on
!larch 25, 1992 to discuss further the topic of city-wide liquor sales.
PURCHASES:
Lawn Tractor
The Committee voted 5-0 to recommend City Council approval for the low bid
from Lewis Equipment Co. at a total cost of $56,280.00.
Church Street Boat Ramv DredRinA
Purchasing Agent Kevin Fair verified for Alderman Rainey that City employees
will continue to operate the equipment being recommended for rental. In
response to Alderman Newman, Recreation Superintendent Richard Grodsky
Indicated that $30,000 is appropriated in the Recreation Department budget for
this, work and that revenues generated by boat ramp users cover expenses
associated with its operation. The Committee voted unanimously to recommend
City Council approval for the proposal from SOS, Inc., at a total cost of
$13,470.00.
Yard Waste Baas
Alderman Rainey asked if staff has looked into the joint purchase of yard
waste bags that is being sponsored by the Northwest Municipal Conference.
Public Works Director Barber indicated that he has checked with the Conference
and found that the price obtained by the City of Evanston through the bidding
process is most favorable in comparison to pricing through the joint purchase
effort. The Committee then voted 5-0 to recommend City Council approval for
the low bid from Arrow Industries at a total annual cost of $52,920.00.
Sgrina Contractual Tree Plantinrt,
Alderman Rainey noted that the range of bid prices was significant and asked
if there was any provision in the specifications for added costs. Parks and
Forestry Superintendent Dennis Ceplecha responded that the specifications were
all inclusive and that there will be no adds. He added that bids recently
received by the Village of Highland Paris were comparable with a different low
bidder. Mr. Ceplecha clarified for Alderman Wollin that trees would not be
guaranteed because the supplying nurseries were not doing the planting. Mr.
Ceplecha stated that planting services could be done by the supplying
nurseries but there would be a significant increase in cost. The Committee
then voted 5-0 to recommend City Council approval for the low bid from R.F.
Idriss, Inc., at a total cost of $14,380.00.
Spring Plant Material
The Committee voted unanimously to recommend City Council approval for the
purchase of 279 trees from Berthold Nursery (142 trees, $17,695,00), Charles
Klehm and Son (53 trees, $10,202.00), Shemin Nursery (76 trees, $9,952.25),
and St. Aubin Nursery (5 trees, $968.00) at a total cost of $38,817.25.
Water Deeartment EnRineerin}t Services
The Committee voted 5-0 to recommend City Council approval for the proposal
from Alvord, Burdick & Howson at a total cost of $57,000.00.
Broyhill Trash Collector
The Committee voted unanimously to recommend City Council approval for the
proposal from Cumberland Servicecenter, Inc., at a total cost of $63,750.00.
Five One -Ton Dumu Trucks
Alderman Rainey asked if this was the first of a number of changes in
A & PW Committee Meeting Minutes - March 9, 1992
Peso -5-
Docket 52-3A-92: Ordinance 22-0-92 - Creating Residents Only Parking District
#9 (Callan between Mulford and Oakton)
The Committee voted 5-0 to recommend City Council introduction of Ordinance
22-0-92.
Docket 53-3A-92: Ordinance 23-0-92 - Expansion of Residents Exempt Parking,
District "A" (Sherman between Colfax and Noyes)
Alderman Newman stated that residents were not completely satisfied with this
solution to their packing problems but did recognize that it was probably the
only realistic alternative. He clarified for Alderman Each that the parking
district would limit parking for non-residents to two hours. The Committee
then voted 5-0 to recowmend City Council introduction of Ordinance 23-0-92.
ITEMS PREVIOUSLY CONSIDERED:
Docket 41-2B-92: Ordinance 6-0-92 - Raking of Leaves to Curb
Docket 42-2B-92: Ordinance 12-0-92 - Lakefront Operations
Docket 45-2B-92: Ordinance 15-0-92 - One -Way Stop - Oak & University
The above previously introduced Ordinances were, without further Committee
discussion, transmitted to the City Council for adoption.
Docket 46-2B-92: Ordinance 16-0-92 - Unit Pricing for Retail Establishments
Alderman Rainey stated her intention to amend the Ordinance to add provisions
to (1) include a requirement for installation of UPC scannecs for customer
use, the number of which will be based upon store square footage, and (2)
require shelf labels with one inch lettering. Tom Roti from Dominick's asked
the Alderman to reconsider her amendment regarding scan stations and take a
look at operational issues such as station location and the handling of groups
of people wishing to use the stations. Alderman Rainey expressed
disappointment in Mr. Roti's apparent change of posture from his statement
regarding scan stations at the Committee's February 24, 1992 meeting. She
suggested that the Ordinance be held in Committee to provide Jewel and
Dominick's the opportunity to further examine the issue of scan station
usage. Ron Mendez of Jewel commented that in lieu of scan stations, other
communities (i.e. Skokie and Highland Park) allowed the chain to distribute
marking pens to customers so that they could mark products and compare prices
at the cash register. He added that he was not sure that Jewel would be able
to add a "dead" scanner that would not be linked to their sales records. In
response to Alderman Esch, Mr. Mendez indicated that no other community
requires scan stations in grocery stores. Both Mr. Mendez and Alderman Esch
expressed concern regarding vandalism and unintentional damage to scan
stations. Alderman Wollin stated that the intention of the scan station
proposal is to allow customers to check prices and follow their budgets. Mr.
Roti responded that scan stations would not provide totals and that customers
might be better served by marking their products and using a calculator.
Alderman Rainey stated that produce scales are heavily utilized by grocery
customers. She questioned why scan stations could not be programmed to stand
alone and not affect sales records in a fashion similar to scales. Mr. Roti,
in response to a question from Alderman Rainey, stated that he spoke of scan
stations favorably at the February 24, 1992 meeting in an effort to establish
a spirit of cooperation. Alderman Rainey stated that his change of posture
leaves a bad feeling now and, as a result, she wonders how customers will
benefit should the City Council opt to remove unit pricing requirements. Mr.
Roti indicated that customers will receive better service as people who are
now pricing items will be available to provide assistance. Alderman Newman
stated that both Jewel and Dominick's have been ignoring unit pricing
requirements for years. He asked what it would take to obtain compliance with
j
A & PW Committee Meeting Minutes - March 9, 1992
Page -6-
the law. Mr. Mendez responded that Jewel tries to comply with the requirement
and currently prices most items in their stores. He added that it was
difficult to comply when a chain of stores has one community with a unique law
such as Evanston's unit pricing ordinance. Alderman Wollin stated that the
unit pricing ordinance is outdated and should be repealed, however customers
need to be reassured that such an action will be In their beat interests.
Alderman Each questioned whether or not senior citizens would be intimidated
by scan stations. She added that most seniors, in her opinion, would be happy
with larger shelf signs and improved customer services. Alderman Each asked
if grocery prices would go down should the unit pricing ordinance be
repealed. Mr. -Roti responded that prices would decrease only if there were
personnel cuts in their grocery stores. He indicated that Dominick's did not
intend to lay off people but instead would utilize those who are currently
pricing items for other functions within each store. Mr. Roti stated that if
the installation of scan station were the only way to have unit pricing
repealed, Dominick's would find a method to make them available. Alderman
Rainey stated that this condition would have to be included in the proposed
ordinance. In response to Alderman Esch's concerns regarding senior citizen
usage of scan stations. Alderman Rainey indicated that seniors are by no means
the only people needing to monitor expenses in grocery stores in that many
single parent families and others have strict budgets with which they must
comply. Alderman Each questioned whether one or two scan stations would be
sufficient if there are so'many potential users.
Citizen Bonnie Wilson read a prepared statement to the Committee in which she
expressed support for the unit pricing ordinance. She presented to the
Committee a petition with signatures of 30 people who share her posture. Mr.
Mendez advised the Committee of Jewel's price guarantee where if a price
charged at the cash register differs from the shelf price, not only will the
difference be refunded but the item will be given to the customer free of
charge. He invited audits of the scan system and expressed confidence in its
accuracy and integrity. Citizen Mary Singh stated that she would be more
comfortable with the repeal of unit pricing if she knew audits were being
conducted. In response to Alderman Newman, City Manager Anderson indicated
that an audit plan could be developed should the Committee so request.
Alderman Wollin stated that the scan system's 98% accuracy level is well
documented and It Would be a waste of staff's time to conduct extensive
audits. Mr. Roti indicated that the Village of Morton Grove conducted
numerous audits of the scan system prior to recent repeal of their unit
pricing ordinance and found that scan system accuracy exceeded 98%. Mary
Singh stated that she found the price guarantee sufficient to ensure integrity
of the scan system.
Alderman Each stated that information other than prices on shelf tags is also
important to consumers (i.e. unit price comparisons) and asked if tags could
be enlarged so that this information might be more visible. Mr. Mendez
responded that a lack of available shelving space prohibits larger shelf
tags. He added that recent studies In Skokie and Highland Park revealed that
scanned prices are more accurate than those read and entered manually from
individual price tags. Barry Isaacson, Chair of the Commission on Aging,
reaffirmed the Commission's opposition to elimination of unit pricing and
their previous recommendations to the City Council.
Alderman Newman asked Jewel and Dominick's representatives If each were ready
to commit to scan stations. Mr. Roti indicated that Dominick's is prepared to
make such a commitment. Mr. Mendez stated that some additional research by
i
A & PV Committee Meeting Minutes - March 9, 1992
+• Page -7-
Jewel is necessary before such a commitment can be made. Alderman Rainey
asked to hold the proposed ordinance over until the next meeting for more
input from Jewel and Dominick`s. The Committee concurred and deferred further
discussion until the March 23, 1992 meeting.
C ty Bills of March 4, 1992
The Committee voted unanimously to approve the March 4, 1992 City Bills.
The being no further business the meeting was adjourned at 8:57 P.K.
4
&4 )/
Christopher Johnson
Director of Safety and Risk Management
MINUTES OF THE
ADMINISTRATION AND PUBLIC WORMS COMMITTEE
Meeting of March 23, 1992
Members Present: Aldermen Each, Nelson, Newman, Paden, Rainey, and Wollin
Members Absent: None
Staff Present: Ademus, Aiello, Anderson, Barber, Berkowsky, Casey,
Dittmer, Edwards, Elg, Fair, Figurelli, Hunt, Jennings,
C. Johnson, Larson, Olkowski, Rubin, Ruiz, Shonk,
Tonkinson, Volberding, Wirth, Witt, and Zimmerman
Presiding Official: Alderman Newman
Summary of Action:
The Meeting was called to order at 7:34 P.M.
Minutes of March 9. 1992 Meeting,
The Committee voted unanimously to approve the minutes as submitted.
COMMUNICATIONS:
Response to Bills List Inquiries
The Committee voted unanimously to accept the Communication.
Fire Department Monthly Report - February, 1992
Alderman Rainey noted that there were no false alarms at Sherman Gardens
during the past month and asked what actions Fire Department personnel have
taken to allaviste previous false alarm problems. Fire Captain Alan Berkowsky
Indicated that there have been several meetings with representatives of
Sherman Gardens and Illinois Bell. He added that a faulty phone line which
caused the false alarm problem has recently been repaired. In response to
Alderman Wollin, Captain Berkowsky stated that the revised alarm ordinance is
being reviewed by the Legal Department and that the proposed ordinance will
provide for semi-annual billing for false alarm fines (as opposed to the
present practice of annual billing). The Committee then voted unanimously to
accept the Report.
Reference from Alderman Warshaw Regarding Parkinx
Alderman Warshaw joined the Committee and shared her concern regarding
commuter -created parking congestion in the Custer/Madison area. She stated
that she frequently observes vehicles from other communities parked in the
problem area. Alderman Warshaw suggested that non -Evanston residents seeking
commuter parking should do so in long-term lots in downtown Evanston. She
stated that she did not wish to place any undue burden on residents of the
Custer/Madison area and asked the Committee to consider her concept of an
"Evanston Only" parking district which would limit parking to vehicles with
Evanston vehicle stickers between 8:00 A.M. and 10:00 A.M. Alderman Newman
stated that the issue to be addressed was whether or not the Committee was
willing to consider a new type of restricted parking district. Alderman
Nelson stated that he favors the concept and that the Custer/Madison area
provides an excellent test location. He added that this new type of parking
district could replace some Residents Only Parking Districts in the future.
Traffic Engineer David Jennings stated his concern for residents of the area
who lease vehicles that are properly registered in other communities and do
not have Evanston vehicle licenses. Alderman Nelson moved that the Committee
direct staff to proceed with the process to establish the Evanston residents
A 6 PW Committee Meeting Minutes - March 23, 1992 '
Page -2- + '
parking district as requested by Alderman Warshaw. Alderman Wollin suggested
that an evaluation of the district, if created, be provided to the Committee
by the Traffic Engineer after six months of operation. Alderman Nelson
suggested that the enabling ordinance have a one year sunset provision.
Alderman Rainey stated that she liked the concept and asked staff to be
sensitive to residents of the area who lease vehicles when drafting
legislation. The Committee approved Alderman Nelson's motion unanimously and
asked the Traffic Engineer to conduct appropriate public hearings and return
to the Committee with a draft ordinance as soon as possible.
1992 Curb Replacement Proxran
The Committee voted 6-0 to accept the Communication.
1992 Sidewalk Replacement ProRram
The Committee voted unanimously to accept the Communication.
Unopened and Unimproved Alleys
Alderman Nelson stated that an alley bounded by Payne, Simpson, Lawndale, and
Central Park was not included on the list. He asked that staff move forward
to place alleys in question on the tax rolls. Alderman Rainey added an alley
in her ward to the list and stated that the lengthy and sometimes costly
process of alley acquisition often deterred interested residents. She asked
the Committee to examine the process and consider the possibility of waiving
expensive appraisals that are currently required. Alderman Rainey asked staff
to provide information for the April 14, 1992 meeting regarding the two most
recent alley vacation cases. She asked that such information include costs
incurred by the property owners involved and a comparison of actual sale
prices to appraisal values for the alleys vacated. The Committee then
deferred additional discussion until April 14th.
Guard Rail at Church and Ashland
Alderman Rainey stated that the Committee was familiar with problems at this
location and moved for acceptance of the "berm" concept. Alderman Paden cited
many problems at the intersection of Church and Ashland including an accident
where a vehicle ended up inside one resident's home. Alderman Nelson stated
support for the berm concept and suggested that the homeowners be asked for
financial contribution toward construction costs. Alderman Each stated that
the homeowners in question have already experienced significant financial
burden because of accidents at the intersection. Alderman Paden stated her
opposition to any assessment placed on property owners. Alderman Wollin
suggested holding off on any assessment question until bids are solicited and
actual costs determined. Alderman Nelson cited two examples of improvements
in his ward where property owners were required to make financial
contributions. Resident Tony Gronner stated that spring is the time for
frequent accident occurrence and asked the Committee to address the problem as
quickly as possible. In response to resident Virginia Rippeteau, Alderman
Nelson stated that should an assessment be levied to adjacent homeowners,
there would be no assumption of liability by those contributing financially.
The Committee then directed staff to return bid results for the April 14, 1992
meeting at which time a determination regarding assessments will be made.
PURCHASES:
Water Plant Motor Protection Devices
The Committee voted 6-0 to recommend City Council approval for the low bid
from Triad Electric at a total cost of $10,675.00.
A & PW Committee Meeting Minutes - !larch 23, 1992
Page -3-
Water Meters
The Comittee voted 6-0 to recommend City Council approval for (1) the low bid
from Water Resources for disc and compound meters at a total cost of
$58,756.00 and (2) the low bid from Water Products for turbine meters at a
total cost of $12,975.00.
Replacement Manhole Covers
The Committee voted 6-0 to recommend City Council approval for the second low
bid from Neenah Foundry at a total cost of $9,250.0O.
Transportation Center
Discussion of the Transportation Center purchase was deferred Until arrival of
First Assistant Corporation Counsel Herbert Kill.
Recycling Center Building - ChanKe Order
Alderman Nelson, referring to the recently distributed recycling brochure,
stated that homeowners are being required to do extensive sorting of materials
prior to collection. He suggested that such an imposition alienated some
residents. Alderman Rainey responded that Evanston's recycling participation
is 50% higher than in other area communities. Sanitation Superintendent
Zeltee Edwards, Jr. stated that the capacity of sorting equipment at the new
Recycling Center makes it necessary for some sorting of materials prior to
their delivery to the facility. Alderman Wollin commented that the adding of
plastics to the recycling program on April 4, 1991 is an excellent step
forward. The Committee then voted 6-0 to recommend City Council approval for
the proposal from Capital Construction at a total cost of $62,101.00.
Recycling Center Architectural Services - Change Order
The Committee voted 6-0 to recommend City Council approval for the proposal
from Christiansen-Tinucci, Inc. at a total cost of $18,933.00.
Phase II Sewer Plan Field Entineering Services
In response to Alderman Newman, Water and Sewer Superintendent Richard
Figurelli indicated that Harza Environmental Services was selected for long
range sewer engineering services through a request for proposal (RFP)
process. Mr. Figurelli stated that approximately 9 firms responded to the
City's RFP and that of those nine, three were interviewed. He added that
Harz& was found to be the most highly qualified firm to do this type of work
for the City. The Committee then voted unanimously to recommend City Council
approval for the proposal from Harza Environmental Services at a total cost of
$1,229.000.00.
Phase III Sewer Plan Design Engineering Services
The Committee voted unanimously to recommend City Council approval for the
proposal from Harza Environmental Services at a total cost of $843,000.00.
ITEMS FOR CONSIDERATION:
Docket 64-3B-92: Special Event Permit - St. James Armenian Church Farr
The Committee voted unanimously to recommend City Council approval for the
Fair.
Docket 65-3B-92: Special Event Permit - Young Evanston Artists' Festival
The Committee voted unanimously to recommend City Council approval for the
Festival.
A & PW Committee Meeting Minutes - March 23, 1992
Page -4-
Docket 66-3B-92: Sanitation Department Quarterly Reports
Sanitation Superintendent Edwards clarified for Alderman Rainey that various
vendors are used for yard waste disposal depending on hours of operation and
the available time to trantRport materials to their dumping sites. Alderman
Wollin commented that quarterly reports are an excellent idea. The Committee
then voted unanimously to recommend City Council approval for staff
recommendations regarding quarterly reporting by the Sanitation Department as
to refuse site usage, yard waste site usage, and the sale of recyclable
materials.
Docket 67-3B-92: Resolution 21-R-92 - 1992 Motor Fuel Tax Resurfacing Pr,,ogram
In response to Alderman Newman, City Engineer Jams Tonkinson stated that
locations for resurfacing are identified through the street evaluation
programs. He added that :codifications are made when deteriorated streets are
reported and/or discovered. The Committee then voted unanimously to recommend
City Council approval for Resolution 21-R-92.
Docket 68-3B-92: Resolution 22-R-92 - IDFA Bond Financinf,
In response to Alderman Nelson, Assistant City Manager Judith Aiello indicated
that the new Children's home and Aid Society facility would be larger and
would realize an increase in population. She added that while the City has in
the past required reimbursement from parties borrowing the City's bonding
authority, this case is different in that no bonding authority is being
transferred. Ms. Aiello stated that as a result, no fee will be required.
The Committee then voted unanimously to-gcommend City Council approval for
Resolution 22-R-92.
Docket 69-3B-92: Resolution 23-R-92 - Transportation Center Grant Agreement
with the Illinois Department of Transportation
The Committee then voted unanimously to recosmmend City Council approval for
Resolution 23-R-92.
Docket 70-3B-92: Ordinance 24-0-92 - Use of Public Rights -Of -Way without
Franchise
City Manager Eric Anderson stated that Ordinance 24-0-92 is in response to
Commonwealth Edison's implementation of charges for delivery of electricity to
City facilities which received free electricity as a part of the franchise
agreement. Mr. Anderson added that upon franchise expiration, Commonwealth
Edison notified the City of their intent to charge for such electricity and as
a result, the City would, upon Ordinance adoption, charge the utility for use
of City rights -of -way. Mr. Anderson asked the Committee to consider both
introduction and adoption of Ordinance 24-0-92 at the City Council meeting
this evening. Eunice Collins of Commonwealth Edison read a statement to the
Committee in which she urged the City Council not to adopt Ordinance 24-0-92.
No. Collins stated her belief that the Ordinance is illegal and would result
in a legal wrangle from which the only beneficiaries would be attorneys. She
cited several legal cases and asked Committee members to review them prior to
making a decision on this matter. Ms. Collins also suggested that Committee
members review a recent proposal made to the City by Commonwealth Edison.
Alderman Rainey expressed disgust at the threat of legal fees and asked Me.
Collins to convey her feelings to superiors at Commonwealth Edison. Alderman
Rainey stated that she has tried to remain neutral regarding the issue of
municipalization but threats made by Commonwealth Edison are pushing her away
from the concept of franchise renewal. Alderman Newman stated his objection
to intimidation tactics utilized by Commonwealth Edison and the continued use
of the press by the utility to place pressure on the City Council. Alderman
Nelson stated that he was not intimidated by Commonwealth Edison threats.
I A b PW Committee fleeting Minutes - !larch 23, 1992
Page -5-
He added that both sides are posturing and asked that negotiations resume as
soon as practical. The Committee then voted 6-0 to recommend City Council
introduction and adoption of Ordinance 24-0-92.
Docket 71-3B-92: Ordinance 25-0-92 - No Parking - 1007 DodKe Avenue
The Committee voted 6-0 to recommend City Council introduction of Ordinance
25-0-92.
ITEMS PREVIOUSLY CONSIDERED:
Docket 46-2B-92: Ordinance 16-0-92 - Unit Pricing for Retail Establishments
Alderman Rainey, referring to the City of Chicago unit pricing ordinance,
recommended that the City Council follow Chicago's lead and leave item pricing
requirements in place and exempt those establishments with scanning
capabilities. She added that she would insist upon installation of scan
stations for customer use in stores utilizing scanners at cash registers and
suggested one scan station for each 10,000 square feet of retail space.
Alderman Rainey asked staff to re -draft Ordinance 16-0-92 and base it on
Chicago's legislation. Alderman Nelson questioned the one scan station per
10,000 square foot requirement in that he feels it may create a burdensome
hurdle for businesses. He asked that more information be obtained from the
major grocery chains and from the City of Chicago before implementing such a
requirement. Alderman Wollin stated her preference for one scan station per
facility and asked if Jewel would comply With such a requirement (Dominick's
had already stated their intent to comply). Counsel Ron Mendez from Jewel
stated that they were ready to install a scan station in each store if so
required. Alderman Rainey stated that one scan station would be all right
with her if she could be assured that the City would check theca on a monthly
basis for six months after ordinance adoption and semi-annually thereafter.
Alderman Newman stated his support for a scan station and asked if an
inspection fee would be appropriate should the City Council follow Alderman
Rainey's suggestion. City Manager Anderson stated that an appropriate fee
should be developed and included in the revised ordinance. This matter was
then held until the April 14, 1992 meeting.
PURCHASES:
Transportation Center Construction
First Assistant Corporation Herbert Hill advised the Committee that Walsh
Construction, the low bidder who was not recommended for contract award, filed
an action in the Circuit Court seeking a temporary restraining order which
would enjoin the City Council from voting on contract award this evening. Mr.
Hill stated that Judge Curry ruled that the City Council could consider and
vote on contract award but that contract execution could not take place.
Joseph Grisetta, counsel for Walsh Construction stated that their objections
stem from a requirement in contract specifications regarding prequalification
of contractors. He said that while such a prequalification requirement did
exist in the specifications, there was no place in the proposal forms for
submission of this information. Mr. Grisetta added that four out of six
bidders did not submit prequalification statements. Scott Turow, counsel for
Blinderman Construction, the second -low and recommended bidder, stated that
the price differential between the Blinderman and Walsh bids was nominal. Mr.
Turow stated that the Walsh bid did not comply with specification
requirements. He cited language in the specifications regarding
prequalifications which states that bidders "shall provide them at the time of
bid" and that "failure shall be considered basis for rejection." Mr. Turow
added that in the legal world, the term "shall" means "must." Alderman Newman
A 6 PW Committee Meeting Minutes - March 23, 1992 '
Page -6- r
stated that he needed much additional information to make a decision on this
matter and recommended holding any vote until such information was provided.
Alderman Nelson indicated that he would be glad to attend a special Committee
meeting on this topic if it were deemed necessary. Public Works Director
David Barber advised the Committee that a delay of contract award could
jeopardize the Transportation Center Grant. The Committee then decided to
hold further discussion of this matter in City Council executive session.
ITEMS PERVIOUSLY CONSIDERED:
Docket 50-3A-92: Ordinance 11-0-92 - SWANCC Project Use Statement
Docket 51-3A-92: Ordinance 17-0-92 - SW,AMCC Waste Management Plan
Docket 52-3A-92: Ordinance 22-0-92 - Creating R.O.P.D. #9
Docket 53-3A-92: Ordinance 23-0-92 - Expansion of R.E.P.D. "A"
The above previously introduced Ordinances were, without further discussion,
transmitted to the City Council for adoption.
City Bills of March 17. 1992 (FY 1991-92)
The Committee voted 6-0 to approve the March 17, 1992 City bills.
City Bills of March 18. 1992 (FY 1992--93)
Alderman Rainey asked that a $232.00 payment under the Families in Transition
Program element be held. The Committee then voted 6-0 to approve the March
18, 1992 City bills excluding this payment.
There being no further business the Committee adjourned at 9:07 P.M. E
1 Z
Christoph� Johnson
Director of Safety and Risk Management
NIMES OF THE
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of March 25, 1992
Members Present: Aldermen Each, Newman, Rainey, and Wollin
Members Absent: Aldermen Nelson and Paden
Other Aldermen
Present: Aldermen Brady, Engelman, Heydemann, and Moran
Staff Present: Aiello, Anderson, Brenniman, C. Johnson, Marino, and Rubin
Presiding Official: Alderman Newman
Summary of Action:
The Meeting was called to order at 7:36 P.M.
Discussion of Expanded Liquor Sales in the City of Evanston
The Chair stated that the sale of liquor for consumption off the premises is
currently authorized for three establishments in the Central Business District
(CBD) and one establishment of at least 60,000 square feet outside the CBD.
He added that it is his assumption that Committee members wished to expand the
sale of liquor beyond its present scope. Alderman Wollin, referring to a
legal opinion provided to the Committee, stated that the City Council has
significant latitude in regulating liquor sales. She added that if it were to
do so, the Council must preserve the character of Evanston and that she would
not be ready to expand liquor sales until certain protections were in place.
In response to Alderman Rainey, Alderman Wollin indicated that these types of
protections are contained in the enabling ordinance for the Howardliiertrey
grocery store and include: limiting hours of sales (Howard/Hartrey will not be
open 24 hours as rumored); a separate section of the store designated for
display of liquor; a separate cash register for liquor sales; and, appropriate
training for employees involved in the sale of liquor. Alderman Wollin stated
that it was her intent to avoid liquor sales on every corner.
Alderman Newman asked if liquor sales could be considered a special use and if
such a special use could be denied if strong objections were raised by
neighbors. Alderman Rainey stated that special uses deal with specific
standards and that no such standards currently exist for the sale of alcohol.
Alderman Engelman stated that special uses can be denied for cumulative
impact. He added that the issue of cumulative impact could be addressed by
limiting the number of liquor licenses authorized.
Alderman Brady commented that the fact that a reference was made to the
Administration and public Works Committee regarding expanded liquor sales did
not necessarily mean that the City Council favors such a move. She stated her
preference to limit sales outside the CBD to warm beer and wine. Alderman
Brady added that establishments that sell liquor are similar to fire stations
In that citizens who have, don't want and those who don't have, want.
Alderman Rainey stated that the sale of cold beer and wine is already
authorized outside the CBD at the Howard/Hartrey site. She added that some
aldermen are not aware of this fact and the issue should be revisited.
Alderman Rainey said that she Is not aware of any grocer other than the
proposed tenant at Hartrey and Howard who is interested in selling hard
liquor. Alderman Wollin asked if the requirement limiting liquor display area
A & PW Committee Meeting Minutes - March 25, 1992
Page -2-
to 10% of total store area contained in the recently adopted Howard/Hartrey
enabling ordinance should be applied to other stores. Alderman Rainey stated
that she favors the 1('k limitation and also favors limiting the sale of cold
beer and wine to free-standing liquor stores in the CBD. She noted that the
Village of Park Ridge has a 10% display_ area limitation and additionally
allows no more than 2,000 square feet in total for such display.
Alderman Newman asked how would the proliferation of neighborhood liquor sales
be avoided if the Committee were to allow the sale of warm beer and wine
outside the CBD. He stated that he does not favor liquor sales of any kind in
convenient stores. Alderman Each stated that much consideration has been
given to developers coming into the community while large grocery stores
established in the community for some time have been ignored. She indicated
that this is an issue of equity. Alderman Rainey suggested that should the
City Council wish to allow the sale of warm beer and wine in grocery stores
over 12,000 square feet in size, the number of licenses should be limited to
three for some period of time to determine impact. She added that the three
licensees could be determined through a lottery. Alderman Engelman stated
that the rationale for a 12,000 square foot size limitation Lies in the tact
that such establishments have parking requirements that would keep them out of
residential neighborhoods and asked why sales should be limited to grocery
stores. Alderman Rainey responded that grocery stores represent a starting
point for the purpose of discussion and that other possibilities will need to
be explored. She clarified that the Asbury Street Market would be the
smallest grocery store eligible for a license under a 12,000 square foot
requirement.
Alderman Newman stated that the sale of hard liquor outside the CBD should be
limited to stores greater than 60,000 square feet in size but questioned how
the proposed Sam's Warehouse would be classified for eligibility. Referring
to the proposed limitation of sales to grocery stores, he also questioned how
Phar Nor should be classified if it was the Committee's intent to allow warm
beer and wine sales at that location.
Alderman Brady told the Committee of a wonderful wine and cheese shop she
recently visited in Williamsburg. She said that such an establishment would
be an excellent addition to downtown Evanston. Alderman Rainey responded that
the City Council was hoping for such a store when a beer and wine only license
was created in 1986, however no interested party has surfaced.
Alderman Heydemsmann stated that she likes three classifications: 1) that
already established for the CBD; 2) stores over 60,000 square feet for full
package sales, and 3) grocery stores over 12,000 feet in size for the sale of
warm beer and wine. She added that she would like to see how the 1160,0000
license impacts for one year prior to considering any "12,000" licenses.
Alderman Rainey pointed out that it could be three to four years before any
160,000" licenses are issued and an experience factor obtained. She added
that regulations would need to be developed to prevent the concentration of
liquor sales in one area of the community. Alderman Esch suggested permitting
five grocery store licenses and, in an effort to prevent a concentration of
stores selling liquor, a limitation in the number of licenses to be issued
within a yet to be determined area.
Alderman Rainey stated that she would only include stores whose primary
business is the sale of food in the "12,000" square foot license
classification. She added that there could be an additional classification
)I
! A & PW Committee Meeting Minutes - !larch 25, 1992
' Page -3-
for general merchandise stores in excess of 40,000 square feet. Alderman
Wollin stated that another important factor in determining license
classification and issuance is the distance proposed liquor sales sites are
from schools and churches. Referring to Alderman Bach's suggested distance
requirement, Alderman Newman stated that the Committee needed to be careful in
that such a requirement could be disastrous in circumstances such as the two
adjacent grocery stores on Green Bay Road. In response to a question from
Alderman Koran, Alderman Rainey stated that three license classifications
might be necessary to address the equity issue for those businesses already
established in the community and not given the opportunity to sell alcohol.
Alderman Engelman expressed confusion regarding Alderman Rainey's distinction
between grocery and drug stores for license eligibility. Alderman Rainey
responded that equity is again the issue in that while she does not think the
smaller grocery stores, who have previously stated they do not want liquor
sales, will be placed at a disadvantage to the chain stores if licensed for
liquor sales, she does feel that small drug stares will be greatly affected
should only the large, chain drug stores be allowed to sell liquor.
Alderman Newman asked why the Committee should limit the number of grocery
licenses to three when there are only five who would be eligible under the
12,000 square foot requirement. Alderman Moran commented that issuance to all
five large grocery stores would maintain the "even playing field" with which
the Committee is concerned.
Alderman Rainey moved to direct staff to prepare an amendment to the recently
adopted Class "N" liquor ordinance to allow full service liquor sales in
grocery and discount club stores over 60,000 square feet in size and with a
total of two such licenses to be issued. At Alderman Esch's suggestion,
Alderman Rainey's motion was amended to add that no two such stores may be
located within 500 feet of each other. The amended motion was then approved
by a 4-0 vote.
Alderman Rainey stated that Phar Nor would not fit into either the Class N
category or a suggested 12,000 square foot grocery store category. Alderman
Engelman suggested consideration of warm beer and wine license issuance to
stores other than grocery stores larger than 40,000 square feet in size.
Alderman Heydemann urged the Committee to not address Pher Nor as she was not
ready to make a decision regarding this additional new license
classification. Alderman Brady suggested postponing a decision regarding Phar
Nor until input can be received from the public. The Chair recognized Irene
Bahr, general counsel for Phar Nor, who stated that they are most interested
in full package liquor sales. She indicated that Phar Nor is a community
contributor who has generated over $4 million in property and sales taxes
since opening in 1987. Ms. Barr stated that their facility is 40,000 square
feet and was constructed at a time when liquor sales were not a possibility.
She added that if they were to build a store in Evanston today it would surely
be over 60,000 square feet to take advantage of the Class N category. No.
Barr asked that a productive member of the business community not be penalized
because they built in Evanston too soon. She then briefly described the Phar
Nor training program for employees involved in the sale of liquor and the
company's corporate structure as it pertains to liquor sales and
distribution. Alderman Rainey stated that she would be willing to consider a
warm beer and wine license for Pher Nor. Alderman Newman Indicated that
Issuance of a license for Phar Nor as well as all licensing previously
considered this evening, would be contingent upon input from the public.
4
A & PW Committee Meeting Minutes - March 25, 1992
Page -4-
Alderman Brady expressed concern with Phar Nor's
High School. Alderman Rainey responded that one
hangouts is at Church and Sherman and adjacent to
added that there are many other instances where
place in or near establishments that sell- liquor.
the two 60,000 square foot facilities that will be
in shopping centers that draw teenagers.
close proximity to Evanston
of the City's main teenage
the Osco Liquor Store. She
activities for teens take
Alderman Rainey added that
full package stores will be
Alderman Wollin moved to direct staff to prepare legislation which would
enable the sale of warm beer and wine in grocery stores that are larger than
12,000 square feet. She added that restrictions regarding hours of operation,
separate cash registers, and separate display areas similar to those for other
current carry -out liquor licenses should be included in the legislation and
that no more than five (5) such licenses shall be issued. Alderman Rainey
suggested a $15,000 license fee for the first year and $5,000 for each year
thereafter. Alderman Wollin's motion, as amended, was unanimously approved by
the Committee.
Alderman Rainey moved to increase the annual license renewal fee for Class N
licenses to $7,000 per year. This motion passed by a 4-0 vote."
Alderman Wollin moved to direct staff to prepare legislation which would
enable the sale of warm beer and wine in general merchandise stores with an
area greater than 40,000 square feet. She added that the customary
restrictions should also apply to this class of license and that no more than
one license should be issued. Alderman Wollin suggested that the fee schedule
be the same for this classification as for grocery store licenses. Alderman
Wollin's motion was approved unanimously.
Alderman Newman asked if the Committee wished to see any changes to the Liquor
Commission's notice requirements when considering new liquor license
applicants. Alderman Wollin stated that there should be adequate public
notice and that the Liquor Commission should meet at a time when the public
would be able to attend. Alderman Rainey suggested that Committee members
look at the City Code prior to making any recommendations.
In response to No. Bahr, Alderman Rainey stated that Phar Nor Is not being
considered for a full package liquor license because the City Council is
proceeding slowly regarding expanded liquor sales. She added that many people
will object to the presence of warm beer and wine at Phar Nor.
Alderman Esch suggested, and the Committee concurred, adding a 500-foot
distance requirement for general merchandise stores in the draft ordinance.
Alderman Rainey commented that the entire process of expanded liquor sales
would be much easier if there would have been an advisory referendum on the
!larch ballot. Alderman Newman asked staff to prepare revenue estimates should
legislation proposed this evening be adopted. He also asked staff to bring
draft ordinances to the Administration and Public Works Committee for the
April 27, 1992 meeting.
There being no further business, the meeting was adjourned at 10.05 P.M.
�&,— �zl//ZL
Christopher Johnson
Director of Safety and Risk Management
N
MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COMN" Y i 4n
Meeting of April 14, 1992
Members Present: Aldermen Esch, Nelson, Newman, Paden, Rainey, and Wallin
Members Absent: None
Staff Present: Adamus, Aiello, Barber, Baucom, Edwards, Elg, Fair, Figurelli, Grodsky, Hill,
Hunt, Jennings, C. Johnson, Rubin, Schockweiler, Shonk, Tonkinson, Wirth, and
Zimmerman
SUMMARY OF ACTION:
The meeting was called to order at 7:32 P.M.
M*nuMs..of March 23, 1992 Meeting
The Committee voted 6-0 to approve the minutes as submitted.
Minutes of March 25. 1992 Meeting
The Committee voted 6-0 to approve the minutes as submitted.
COMMUNICATIONS:
Alderman Rainey stated her assumption that the City Council is interested in vacating unopened and
unimproved alleys as described in the memorandum transmitted to the Administration and Public Works
Committee for the March 23, 1992 meeting. She added that if costs to adjacent homeowners such as
appraisal and acquisition fees are standing in the way of such alley vacations, those fees should be done
away with. Alderman Nelson suggested that appraisal services might be obtained through competitive
bidding so as to reduce costs to homeowners. In response to Alderman Rainey, City Engineer James
Tonkinson stated that appraisals are not necessary by law and have been a City policy requirement.
Alderman Rainey suggested amending the policy (or ordinance, if applicable) and waive appraisals
altogether. Alderman Nelson suggested that the Committee instruct staff to bring forth allay vacation
ordinances individually for Committee consideration. He added that the Committee needed to be careful
in which alleys are considered for vacation in light of recent developments regarding alleys adjacent to
Northwestern University properties. Alderman Newman also expressed concern regarding alleys near
the University and the potential for large structure erection should such alleys be vacated. Public Works
Director David Barber advised the Committee that staff will prepare requested policy changes and
address only those unopened and unimproved alleys as described in the March 23rd memorandum. Mr.
Tonkinson noted that some of the alleys in question have already been encroached upon and could be
in violation of the zoning code should they be vacated. Alderman Esch stated that she knew of an alley
adjacent to a park district which would be of interest to the district should it be vacated. The
Committee then directed staff to prepare a policy change which would waive certain fees for
homeowners adjacent to unopened and unimproved alleys that could be vacated. Staff was also directed
to begin the process of developing appropriate legislation for such alley vacations.
A & PW Minutes - April 14, 1992
Page -2-
ITEMS FOR CONSIDERATION:
The Chair acknowledged several members of Mothers Against Gangs (MAG) who were present in the
audience and asked the Committee to consider Resolution 29-R-92 at this time. Alderman Nelson asked
if MAG has explored other potential locations. Alderman Newman asked if members of MAG are
aware of the City's intent to sell the 1817 Church Street building. Alderman Paden expressed her
support for the lease stating that MAG needs space and there is now plenty available at 1817 Church.
Alderman Nelson asked if MAG has looked at vacant space at Evanston High School. Ron Strong of
MAG responded that they have looked at a number of sites including ETHS, the YWCA, and
Fleetwood/Jourdain. He added that 1817 Church is ideal as it lies directly across from ETHS.
Alderman Rainey agreed that the Iocation is excellent for MAG's purposes. She expressed extreme
concern regarding the status of the building's major tenant and property manager, Evanston Community
Development Corporation (ECDC). Alderman Rainey stated her fear that either MAG or the City
would be stuck with utility bills that are supposed to be paid by ECDC. Assistant City Manager Judith
Aiello advised the Committee that ECDC has not yet signed their new lease. She indicated that staff
would report the lease status and recommended changes, if needed, to the Committee at the April 27,
1992 meeting. In response to Alderman Rainey, Ms. Aiello stated that she did not know whether or
not the March electric bill for 1817 Church had been paid by ECDC. Alderman Nelson stated that both
the City and MAG need to know who the property manager will be. Ms. Aiello responded that the City
could be property manager if ECDC is unable to continue in that role. Alderman Wollin asked if MAG
would use more space in the building should ECDC vacate the premises. Ms. Aiello indicated that the
issue of MAG space utilization would be addressed further when more grant funding information is
available. In response to Alderman Nelson, Ms. Aiello indicated that tenants of 1817 Church would
have to negotiate leases with a new owner should the building be sold. She added that the property is
not yet on the market but should be listed with a broker in four to six weeks. Alderman Rainey advised
the Committee that ECDC has applied for $12,000 in funding from the Community Development
Committee. She stated that the lease with ECDC, the property's managing tenant, needs to be resolved
before consideration of the MAG lease. In response to Alderman Rainey, a MAG representative
indicated that the Evanston chapter is in the process of applying for not -for -profit status. Alderman
Nelson stated that he would only support this lease if it was understood by all parties that the City
remains committed to the sale of 1817 Church. The Committee then voted 6-0 to recommend City
Council approval for Resolution 29-R-92 to authorize the lease with Mothers Against Gangs with the
understanding that staff would report back to the Committee regarding the status of the ECDC lease on
April 27, 1992. In response to Alderman Rainey, Assistant City Manager Aiello indicated that members
of the Iranian American Society have visited the 1817 Church Street property and have expressed
interest in leasing a portion of the premises. Ms. Aiello added that staff would report further
developments regarding the Society when such information becomes available.
COMMUNICATIONS:
RcQugt from Mayor Barr for Reorganization Committee Members
Referring to a memorandum from the Mayor which requested two members from each standing to
participate in a City Council Reorganization Committee, the Chair asked for volunteers. The
Committee then selected Aldermen Newman and Nelson as the Committee's representatives.
A & PW Minutes - April 14, 1992
Page -3-
Reference from Aldermen Feldman and Warshaw Rggarding U- '
Alderman Wollin suggested that the Committee request staff to prepare a draft ordinance incorporating
suggestions made by Aldermen Warshaw and Feldman. She stated that such a draft ordinance would
be helpful to both the Committee and the public during upcoming public hearings. Alderman Newman
stated his preference to consider the specific ordinances developed by Committee consensus at the
March 25, 1992 meeting. Alderman Rainey questioned how the suggestions by Aldermen Feldman and
Warshaw would impact upon the recently adopted enabling ordinance for the sale of liquor at the
Howard/Hartrey development. Alderman Nelson asked the Committee to not overburden staff with the
development of numerous draft ordinances. He suggested that the Feldman/Warshaw Reference be
made available for public hearings when they are scheduled. The chair stated that such public hearings
will be scheduled at the next meeting on April 27, 1992 when proposed liquor amendments will be
presented to the Committee. The Committee then voted unanimously to accept the Communication.
PURCHASES:
Purchasing Agent Kevin Fair clarified for Alderman Nelson that Shroeder and Shroeder, the low bidder,
has already been awarded contracts by other communities and that as a result of such awards, Shroeder
now has contracts whose totals exceed their State of Illinois prequalification limitation. The Committee
then voted unanimously to recommend City Council approval for the second low bid from Globe
Construction at a total estimated cost of $170,350.00.
1992 Catch Basin R lacemCot PrQgm
The Committee voted unanimously to recommend City Council approval for the low bid from Abboreno
Construction at a total estimated cost of $99,600.00.
T=Wrtation Center Design Engineering Services Change Order
In response to Alderman Rainey, Public Works Director David Barber indicated that Envirodyne
Engineering has agreed to the recommended terms and that a release will be obtained from the
consultant upon delivery of final payment. The Committee then voted unanimously to recommend City
Council approval for the payment of an additional $34,831.90 to Envirodyne Engineers, Inc.
Water Main Materials
The Committee voted 6-0 to recommend City Council approval for the low bid from E & H Utility
Sales at a total cost of $32,464.91.
Light Bars
Public Works Director Barber clarified for Alderman Rainey that the price quoted includes installation
of the light bars. The Committee voted unanimously to recommend City Council approval for the
proposal from Lund Industries at a total cost of $16,590.75.
Lmder/Backhoe
The Committee voted " to recommend City Council approval for the proposal from Case Power &
Equipment at a total cost of $51,633.98.
A & PW Minutes - April 14, 1992
Page -4-
Solit Mechanical Sob
The Committee voted 6-0 to recommend City Council approval for the proposal from Chesterton
Company at a total cost of $9,137.10.
Fire Hy n s
The Committee voted unanimously to recommend City Council approval for the low bid from
Underground Pipe and Valve Co., at a total cost of $17,995.00.
Basin S03 Change Order
In response to Alderman Wollin, Public Works Director Barber stated that he had no explanation as to
why the Illinois Department of Transportation took so long to approve the requested street opening at
Central and Asbury. He added that the State could not be billed for additional costs incurred by the
City as a result of their delay. The Committee then voted unanimously to recommend City Council
approval for the proposal from LoVerde Construction Company at a total cost of $112,633.00.
Basin S061S 13 Change Order
The Committee voted 6-0 to recommend City Council approval for the credit change order in the
amount of $77,646.20.
Sherman Avenue Parking C,�amee Elevator Maintenance Contract Renewal
The Committee voted 6-0 to recommend City Council approval for the proposal from Commercial
Elevator at a total annual cost of $7,368.48.
Parking. Caraar, Management Services
The Chair recognized John Hammerschlag, Managing Partner of Chicago Parking System, who read
a prepared statement to the Committee. Mr. Hammerschlag acknowledged that his firm did not submit
the lowest bid for these services. He stated that a lack of payroll information for the current contractor
put other bidders at a disadvantage and recommended that payrolls be made available in the future. He
also recommended that bids for these services be solicited annually. Mr. Hammerschlag requested that
staff's negative comments regarding Chicago Parking System contained in the purchase report be
deleted. Alderman Newman expressed concern with annual bidding and the potential employee turnover
such a practice would create. Traffic Engineer David Jennings stated that should annual bidding become
the City's policy, it would not be possible to require a low bidder to hire employees from a different
company. Parking System Manager Jean Baucom stated that annual bidding would be contrary to
industry standards and cautioned the Committee about hidden costs (i.e. bid preparation, start up costs,
etc.) that would arise should such a policy be adopted. Alderman Newman asked if payroll information
could be made available to other bidders at time of bid solicitation. Ms. Baucom responded that such
information has never been a matter of public record. Jim Wilhelm of Standard Parldng, the low and
recommended bidder, stated that his company would be glad to provide payroll records to the City.
In response to Alderman Newman, Mr. Jennings clarified that the recommended contract is for a two-
year period with the potential for three additional one-year extensions. Alderman Rainey asked for a
report in one year regarding tenure and salaries for cashiers and custodians employed by Standard
Parking. Alderman Newman indicated that he finds the bidding process healthy and is leaning toward
bidding this contract in two years. The Committee then voted 6-0 to recommend City Council approval
for the low bid from Standard Parking Corporation at a total annual cost of $244,800.00.
A & PW Minutes - April 14, 1992
Page -5-
ITEMS FOR CONSIDERATION:
Docket 80-4A-92: 1992 AlleyResurfacingProgram
The Committee voted unanimously to recommend City Council approval for the Program.
I�QGket_81-4A-92: Resolution 25-R-92 - Permit for Kiwanis/St. Francis Foot Race
The Committee voted 6-0 to recommend City Council approval for the Resolution 25-R-92.
Docket 82-4A-92: Resolution 26-R-92 - Reserved Space for Wheelchair Bound - 710 Hinman
In response to Alderman Rainey, Traffic Engineer David Jennings stated that the parking space in
question will be reserved specifically for the applicant who will receive a special permit. He added that
any other person who parks in the reserved space, including others with disabilities, will be subject to
ticketing. Mr. Jennings advised the Committee that a previous reserved space in the 700 block of
Hinman Avenue did not create any problems. The Committee voted unanimously to recommend City
Council approval for Resolution 26-R-92.
Docket 83-4A-92: Resolutions 27-R-92 and 28-R-92 - Art -Center Coach House Leases
The Committee voted 6-0 to recommend City Council approval for the Resolutions.
Docket 85 4A-92: Ordinance 28-0-92 - Sale of Serigs_ 1992 General Obligation Bonds
In response to Alderman Rainey, Finance Director Robert Shonk indicated that new federal regulations
regarding repayment of debt would have no impact on the E-911 Project. The Committee then voted
unanimously to recommend City Council introduction of Ordinance 28-0-92.
Docket 86-4A-92: Interim Financing. for Reimbursement of Capital Improvement Fund
The Committee voted unanimously to recommend City Council approval for the Interim Financing Plan.
Docket 87-4A-92: Ordinance 30-0-92 - ExMnsi n of Residents Only Parking District #4
The Committee voted unanimously to recommend City Council introduction of Ordinance 30-0-92.
Pgcket 88-4A-92: Ordinance 31-0-92 - Changes to Residents Exempt Parking District "E"
The Committee voted 6-0 to recommend City Council introduction of Ordinance 31-0-92.
LWcket 89-4A-92. Ordinance 32-0-92 - Remarketing Agent for Fountain Sg M Jagildine Bond I
Alderman Rainey pointed out to the Committee that the Fountain Square Building will, for the first time
in many years, be fully occupied effective July 1, 1992. The Committee then voted.&0 to recommend
City Council introduction of Ordinance 32-0-92.
Docket 90-4A-92: Ordinance 37-0-92 - Establishing EyanstQn Residents Only E"ng Dictricr
Traffic Engineer Jennings clarified for the Committee that this Ordinance will enable the creation of
Evanston Residents Only districts. He added that pursuant to required public hearings, specific areas
for such districts would be established through additional legislation. In response to Alderman
Newman, Mr Jennings stated that proof of residency would be required for people living in newly
created Residents Only areas who lease cars and wish to purchase City vehicle stickers. Alderman
Warshaw joined the Committee for discussion of this matter and stated her hope that some method other
than vehicle licenses could be utilized to establish eligibility for parking in the districts. Alderman
A & PW Minutes - April 14, 1992
Page -6-
Rainey expressed concern for Evanstonians who live outside the districts and lease vehicles and who
will not be eligible to park in the districts because they will not be able to provide proof of residence
within the district. Alderman Newman asked if vehicle -leasing residents who will have to purchase
vehicle stickers will be upset with the $50 fee. Mr. Jennings responded that people in other special
parking districts are also required to pay surcharges. Alderman Rainey suggested that citizens who are
not happy with vehicle sticker charges will express their concerns at mandated public hearings.
Alderman Wollin stated that she wanted to see a report regarding the impact of displaced vehicles at
some future date. Mr. Jennings stated that Ordinance 37-0-92 has a one year sunset provision and that
he will prepare a report regarding vehicle displacement in six months. In response to Alderman Rainey,
Mr. Jennings stated that residents of proposed districts would be notified by flyer prior to public
hearings and legislative consideration. The Committee then voted unanimously to recommend City
Council introduction of Ordinance 37-0-92.
�i•. ilwr : •J • 1 1 _ • •r \ 1 •.• 1 �.•.• ! 11 • 1 !t• U ! �:. 1! •.•.• I •
GreenlMflMighigan
CommitteeThe :.• • 1 to recommend City Council• • r • of •38-0-92.
ITEMS PREVIOUSLY CONSIDERED:
Docket 71-3B-92: Ordinance-25-0-92 - No Parking - 1007 Dodge Avenue
Ordinance 25-0-92 was, without further Committee discussion, transmitted to the City Council for
adoption.
pZkSt 46-2192: Ordinance 16-0-92 - Unit Pricing for Retail Fjlgb]ishments
Referring to voice terminals at cash registers in some grocery stores, Alderman Esch asked that those
stores consider increasing volume and slowing the pace for the benefit of senior citizens. In response
to Alderman Newman, Alderman Nelson stated that an agreement has not yet been signed with the
Howard/Hartrey developers. Alderman Newman stated that he feels passage of this Ordinance should
be held until a contract is executed with the developers. Alderman Rainey indicated that her support
for unit pricing modifications is also in response to the Howard/Hartrey development adding that
passage of the Ordinance at this time would appear to reward those grocery stores who have been
ignoring unit pricing requirements for some time. Alderman Nelson stated that he sees no harm in
holding adoption for 2 weeks to provide time for further contract negotiation. He asked the Committee
to not hold the Howard/Hartrey developer hostage to the sins of existing stores. Alderman Rainey
responded that she had no intention of holding up the Howard/Hartrey development but she also had
no intention of rewarding those who have ignored the City's requirements. Alderman Wollin stated that
the grocer who will be locating at Howard/Hartrey will not sign on to the development until the unit
pricing requirements are waived. She expressed her support for the waiving of unit pricing
requirements for all grocery stores utilizing scan machines adding that she has received very few
complaints regarding non-compliance by existing stores. In response to Alderman Rainey, Assistant
City Manager Aiello indicated that the identity of the grocer for the Howard/Hartrey site has not yet
been determined. She clarified for the Committee that the revised draft of Ordinance 16-0-92 presented
for consideration this evening is based upon the existing Chicago Unit Pricing Ordinance. Ms. Aiello
stated that documents previously distributed to the Committee reflect legislation not yet adopted by the
City of Chicago. The Committee then voted 6-0 to hold adoption of Ordinance 16-0-92 until the April
27, 1992 City Council meeting.
A & PW Minutes - April 14, 1992
Page -7-
CITY BILLS OF APRIL 8, l992
Alderman Paden asked for a report regarding rehab work performed by Gary Joyce. Alderman Nelson,
referring to a payment to the Chicago Northwestern Railroad for the lease of parking facilities on
Benson Avenue, asked staff to research potential trade-offs with the railroad which has traditionally
ignored their property tax biH. The Committee then voted 6-0 to approve the April 8, 1992 City Bills.
There being no further business, the meeting was adjourned at 9:07 P.M.
ChristopheYJohnson
Director of Safety and Risk Management
NUNU'ITES OF THE
ADM NISTRATION AND PUBLIC WORKS COM[Na i i r E
Meeft of April 27, 1992
Members Present: Aldermen Esch, Nelson, Newman, Paden, Rainey, and Woliin
Members Absent: None
Staff Present: Aiello, Anderson, Barber, Berkowsky, Borys, Brenniman, Casey, Dittmer,
Edwards, Fair, Figurelli, Hill, Hunt, Jennings, C. Johnson, Marino, Rubin,
Schoekweiler, Shonk, Tonldnson, Volberding, Wirth, Witt, and Zimmerman
SUMMARY OF ACTION:
The meeting was called to order at 7:34 P.M.
Minutes of April 14. 1992 Meek
Referring to discussion of the reference from Aldermen Feldman and Warshaw regarding Iiquor,
Alderman Newman requested that the minutes reflect his concurrence to the recommendation to have
copies of the Feldman/Warshaw reference available at upcoming public hearings. Alderman Rainey,
referring to discussion of the Parking Garage Management Services Contract, stated that she requested
a report in six months regarding tenure and salaries for certain Standard Parking employees. She added
that the minutes incorrectly stated that she requested the report in one year. Alderman Rainey,
referring to discussion of the remarketing agent for the Fountain Square Building Bond Issue, stated that
the minutes incorrectly indicated that the Fountain Square Building would be fully occupied. She noted
that there will continue to be a small amount of vacant space in the facility after it becomes temporary
home for the library on July 1, 1992. Alderman Esch stated that the minutes inaccurately reflected her
comments regarding voice terminals in grocery stores in that while the minutes stated that she was
asking grocers with voice terminals at their cash registers to adjust volume and pace for senior citizens,
the minutes should have stated that grocers with voice terminals are able and willing to make such
adjustments. The Committee then voted 6-0 to approve the minutes as corrected.
Before addressing the Committee's Agenda, the Chair asked staff to schedule a presentation by the Civil
Service Commission for a future meeting. He stated that under City Council Rules, the Commission
reports to the Administration and Public Works Committee and that since the Commission has not done
so in over a year, he would appreciate an explanation and update of their activities.
COMMUNICATIONS:
Response to Bills List Inq Uiri s
The Committee voted 6-0 to accept the Communication.
WBE and MBE Utilization
Alderman Newman commented that the memorandum reflects progress in this area. He stated that the
Committee would act further regarding the utilization of Minority and Women Owned Business
Enterprises if requested to do so by Alderman Drummer. The Committee then voted unanimously to
accept the Communication.
Status of Aldermanic Referenges to the Administration and Public Works CgInmittee
The Chair asked if any Committee members had concerns regarding his suggestion to have the Planning
and Development Committee address the feasibility of administrative adjudication for Building Code
violations. After none of the Aldermen present expressed concern, the Committee voted unanimously
to accept the Communication.
Fire Department Monthly Reoort - March. 1992
Citing the memorandum forwarded to the City Council regarding the relocation of Fire Station #1,
Alderman Newman asked that efforts be made to notify residents of the First Ward of such relocation
so that a Ward meeting could be held to discuss the issue. The Committee then voted 6-0 to accept the
Report.
ECDC LeaseStatus/ 1817 Church Street Disposifion - Memo from Budget Policy Commi= Regarding
1817 Church Street
Alderman Wollin expressed concern regarding the Budget Policy Committee's recommendation to not
immediately sell the 1817 Church Street building. She recalled a conversation with Alderman Brady
during which the topic of packaging the property for a beneficial use in the community was discussed
as well as the potential for incentives to individuals interested in providing such a beneficial use.
Alderman Newman commented that the City Council has already voted in favor of the sale of the
property and that the Economic Development Committee also supports such action. Alderman Nelson
stated he thought some Aldermen were not willing to sell 1817 Church now that Mothers Against Gangs
(MAG) has moved in. Alderman Rainey stated that there are two issues to be addressed, the first being
the property sale and the second being the lease with the Evanston Community Development
Corporation. Alderman Nelson moved to proceed with the property sale now and not accept the Budget
Policy Committee recommendation. Alderman Newman suggested substituting the term "not concur"
for "not accept" in Alderman Nelson's motion adding that the Committee intention is to proceed with
the property sale as the will of the City Council. Assistant City Manager Judith Aiello stated that staff
is proceeding with the sale and anticipates that the property will be on the market around June 1st. She
added that members of the Budget Policy Committee will have ample opportunity to comment on the
sale of 1817 Church Street at the time legislation enabling the sale is presented to the City Council.
Moving to the issue of the ECDC Lease, Alderman Rainey asked about the rental income realized by
ECDC which, according to their financial statement provided to the Committee, was their apparent sole
source of income. Ms. Aiello indicated that the rental income is derived from a rehabbed property
Iocated on Simpson Street. Alderman Rainey expressed concern that ECDC would not be able to meet
their financial obligations as they pertain to 1817 Church should their rental income cease. She added
that as a member of the Housing and Community Development Act (CD) Committee, she has no
intention of voting for additional CD funding for ECDC. In response to Alderman Esch, Ms. Aiello
indicated that the proposed IBM/ECDC training program is contingent upon ECDC being located at
1817 Church. Ms. Aiello clarified for Alderman Nelson that space at the High School is not being
considered for the IBM/ECDC Program because it will include students from District 65. Alderman
Newman stated that he does not see management issues associated with 1817 Church being resolved by
ECDC. Ms. Aiello indicated that their lease needs to be reconsidered and added that staff will return
with further information for the May 4, 1992 meeting. Ms. Aiello stated that it is staff s intention to
seek necessary funding from the CD Committee to prepare 1817 Church for sale and to maintain the
building until such sale is consummated. She clarified for Alderman Esch that there would be no
problems with HUD regarding the sale. Alderman Nelson suggested that the next step should be to
engage a realtor to determine what needs to be done to 1817 Church to make it ready for sale and to
obtain funding from the CD Committee and City Council to make necessary changes. Ms. Aiello
advised the Committee that staff will return to the Committee with a revised lease on May 4th.
Report from Parking Group RegaWing Lockheed Recommendations
Alderman Wollin commented that changes made in the parking ticket collection program appear to be
effective. Alderman P%lson, noting the increase in collections from 46% to 55% during the past year,
asked if staff has a target somewhere down the road. Traffic Engineer David Jennings responded that
a 70% collection rate is not out of the question. The Committee then voted unanimously to accept the
Report.
Holiday Refuse Collection Sch2dulo
Alderman Wollin commented that should consideration be given to changing the pick up schedule,
significant notice must be given to the community. In response to Alderman Nelson, Public Works
Director David Barber indicated that three City holidays fall on Monday (Martin Luther Ding's
Birthday, Memorial Day and Labor Day) and two on Friday (Good Friday and the day after
Thanksgiving). Alderman Nelson suggested that staff consider a Tuesday through Friday pick up
schedule. Mr. Barber indicated that such a schedule would not allow for a make-up day. He added
that staff would be doing additional analysis and report back to the Committee on May 18, 1992.
Alderman Newman stated that he is glad to see staffs realization that advertising through Highlights,
cable TV and the Review does not provide sufficient notice to residents. He added that there was little
room for error in collection efforts now that the City has adopted once -per -week collection. The
Committee then voted 6-0 to accept the Communication.
Rgptftgm Legal Sub -Committee
Alderman Paden advised the Committee that the Legal Department now has a Law Clerk who is
addressing minor tasks and freeing up senior attorneys' time to deal with more difficult work and thus
reduce payments to outside counsel. She added that outside counsel has been solicited for pro bono
representation in Fair Housing cases. Alderman Newman thanked First Assistant Corporation Counsel
Herbert Hill for his efforts, especially in the area of pro bono solicitations. He added that there should
be significant benefit to the City now that a law student is utilized to prosecute parking violations thus
freeing up attorneys' schedules. At staffs request, the Committee agreed to postpone discussion of
outstanding litigation until May 18th. Alderman Paden commented that Alderman Engelman's proposed
administrative adjudication program may further reduce outside legal fees. The Committee then voted
unanimously to accept the Report.
Recommendation to Include Electric Rates m a Part of the Franchise Negotiations with Common3ye111th
Edison
Alderman Rainey moved to include electric rates in Commonwealth Edison negotiations. In response
to Alderman Rainey, Negotiating Team Chair Rose Ann Dineen stated that initial negotiated rates would
be subject to Illinois Commerce Commission approval. She added that further legal research would be
necessary to determine how rates would change thereafter. The Committee then voted 6.0 to approve
Alderman Rainey's motion.
CBD Panting Study lWate
Alderman Nelson, noting that the peak demand for off -strut parking reaches 71 %, asked if there is a
way to make on -street parkers utilize the remaining 30%. Traffic Engineer Jennings indicated that a
good portion of the unused spaces belong to private business who don't fully utilize their parking
facilities. Mr. Jennings added that in some cases, private parking lots whose sizes are mandated by the
zoning code, are oversized. Alderman Nelson suggested that the zoning code might need to be modified
to address this problem. Mr. Jennings stated that the fact that many of the vacant parking spaces are
scattered presents another problem. Alderman Wollin noted that overtime parking violations have
decreased and questioned the need to further push people into off-street facilities. Alderman Nelson
stated that public perception of available on -street parking is essential to the health of the CBD.
Alderman Rainey commented that in reality there now is more on -street parking available. Alderman
Nelson stated that he continues to be concerned with the 97% on -street use during peak hours. He
again expressed his desire to have the zoning code examined to better address CDB parking needs.
Alderman Esch commented that she has decently enjoyed success while looking for on -street parking
in the Central Business District. Alderman Rainey noted that the Study Update has been referred to the
Planning and Development Committee for consideration at their zoning meetings. The Committee then
voted unanimously to accept the Communication.
Draft Liquor Ordinances
The Committee decided to hold a public hearing prior to consideration of the draft Ordinances.
Selection of a date for the public hearing was deferred until the May 4, 1992 meeting when information
regarding Planning and Development Committee zoning hearings will be available.
PURCHASES:
PAWng Lot Landscape Maintenance
The Committee voted 6-0 to recommend City Council approval for the proposal from Nature's
Perspective Landscaping at a total estimated annual cost of $19,475.00.
1992 Motor Fuel Tax Resurfacing Prog=
The Committee voted 6-0 to recommend City Council approval for the low bid from Palumbo Brothers
at the unit prices bid for a total estimated cost of $1,072,101.11.
R"na Lot Resurfacing
Alderman Rainey stated that she does not feel the Civic Center Parking Lot needs resurfacing and
should be excluded from the purchase. The Committee then voted 5-1 (Alderman Rainey voting nay)
to recommend City Council approval for the low bid from J. A. Johnson Paving at the unit prices bid
for a total estimated cost of $63,633.90.
Sewer Pipgline and Catchbasin Cleaning
The Committee voted 6-0 to recommend City Council approval for the low bid from National Power
Rodding Corporation at the unit prices bid for a total estimated cost of $196,155.08.
Mini -Van for Building_ Operations
Acting Fleet Services Superintendent Lou Dittmer clarified for Alderman Newman that Point One
Motors does not have a vehicle in stock that is comparable to the van available at Walton Motors. The
Committee then voted unanimously to recommend City Council approval for the low bid from Walton
Motors at a total cost of $16, 780.00.
Cleaning and Painting of the Chicago and Northwestern Railroad Dddge at Main Street
The Committee voted unanimously to recommend City Council approval for the proposal from J. L.
Manta, Inc., at a total cost of $104,497.00.
F;.V-.M • a"M- !04rAQY4§'
Parking__ Garage Contract Renewal
'Alderman Rainey stated that she has received several complaints regarding security at the Sherman
Avenue Garage. She asked the Traffic Engineer to remind Burns International that their guards need
to be constantly moving through the facility. The Committee then voted 6-0 to recommend City Council
approval for the proposal from Burns International Security Services at a total estimated annual cost of
$157,680.00.
Church/A3h1 nd QUard &IM
Alderman Wollin stated that although the low bid exceeded estimates, she finds this a necessary
purchase and will give it her support. Alderman Nelson stated that he would like to see some financial
contribution by the neighbors. He added that the proposed solution is by no means the most economical
one. Alderman F-wh responded that the proposed berm is much less expensive than straightening the
street and expressed her feeling that the residents have already lost a significant amount of money.
Alderman Rainey stated that the City has frequently spent a significant amount of money to install a
traffic signal where safety has been an issue. She added that she is thankful that residents have not sued
the City for negligence. Alderman Nelson stated that residents of his Ward have been required to
contribute under similar circumstances and emphasized that he is seeking a minor contribution from
those affected at Church and Ashland. In response to Alderman Rainey, Traffic Engineer Jennings
indicated that minor maintenance of the berm would be the responsibility of adjacent homeowners while
structural issues would be addressed by the City. Alderman Newman stated that in some cases, making
people pay for things is a way to not get them done. He added that this case holds a serious safety
problem. The Committee then voted 5-1 (Alderman Nelson voting nay) to recommend City Council
approval for the low proposal from Northwestern Landscape Contractors at a total cost of $10,356.25.
Police a_n_d Fire Disnatgh Center Architectural Services
Alderman Rainey advised the Committee that the E-911 Board is recommending the second low bidder
who happens to be located in Evanston. She added that the low bidder's references were not
satisfactory. The Committee then voted 6-0 to recommend City Council approval for the proposal from
Moretta and Sheehy at a total cost of $24,000.00,
ITEMS FOR CONSIDERATION:
Docket • 1992 Curb and Sidewalk Replacement Program
The Committee voted 6-0 to recommend City Council approval for the Program.
Docket 99-4B-92: Permit for First Baptist Church Celebr4tLQU
The Committee voted unanimously to recommend City Council approval for the Celebration.
Pocket LQQ.-_4B-92: Rejolution 30-R-92 - Motor Fuel Tax Traffic Signals
Staff clarified for Alderman Nelson that the new signals will be equipped with emergency pre-emptors.
The Committee then voted 6-0 to recommend City Council adoption of Resolution 30-R-92.
ITEMS PREVIOUSLY CONSIDERED:
7j&ket 85-4A-92: Ordiange 28-0-92 and Resolution 31-R-92 - 5ale of Series 1992 General Obligation
Rgffib
The Committee voted unanimously to recommend City Council adoption of amended Ordinance 28-0-92
and Resolution 31-R-92.
M1611NEMM, Mime WIN
� •, :: ; ` � • ! I � `.r ! 1 + ► • ! 11 • ' �+ ! � �
1MRffMqT. AT "I. ,!I,
AA PW. 4/27192. Page 6
Docket 91-4A-92: Ordinance 38-0-92 - Neighborhood Traffic Controls - Monroe/Elmwood and
Greenleaf/pa
The above Ordinances were, without further Committee discussion, transmitted to the City Council for
adoption.
Docket 46-2B-92:_ Ordinance _16-0-92 - Unit Pricing for Re jl Establishments
The Chair recognized citizen Bonnie Wilson who stated that the proposed Ordinance does not provide
sufficient protection for consumers. She added that people would have to mark individual products with
a pen to check shelf prices against prices scanned at the cash register to ensure consistency. Alderman
Rainey noted that the proposed Ordinance does provide for quarterly inspections by the City. Ms.
Wilson stated that she wants the methodology for such quarterly inspections included in the proposed
Ordinance. Bob Creamer, Director of the Illinois Public Action Council (IPAC), spoke to the
Committee about procedures utilized by the City of Chicago to monitor grocers' scanning devices. He
explained that Chicago does unannounced inspections where the inspector purchases 34 items and
compares their shelf prices to those scanned at the cash register. If more than 6 % of those items' prices
do not match on two occasions, the grocer's exemption from unit pricing requirements is subject to
revocation. Mr. Creamer stated IPAC's opposition to Ordinance 16-0-92 until similar inspection
requirements are incorporated into the legislation. He added that IPAC has proposed legislation on a
statewide basis to protect consumer interests with regards to item pricing. In response to a question
from Alderman Rainey, Assistant City Manager Aiello indicated that revocation language in the
proposed Evanston Ordinance is intended to allow for a revocation of unit pricing exemptions should
it be determined that a grocer's scan machines are inaccurate, Ron Mendez, Assistant General Counsel
for Jewel Foods, commented that the statewide legislation mentioned by Mr. Creamer was defeated in
a State House Committee last week. He cited the fact that the City of Evanston is now the only
community in the State that requires unit pricing. Mr. Mendez added that the Chicago inspection
method as described by Mr. Creamer has not yet been adopted and is now under consideration in the
Corporation Counsel's office. Mr. Creamer responded that although not formally adopted, Chicago's
inspection procedures have been utilized for several years. Greg Hummel, Counsel for the
Howard/Hartrey developers commented that the proposed Ordinance has been refined and discussed at
length and should be adopted. Alderman Nelson stated that the proposed Ordinance is fair and far
reaching, adding that the only issue remaining is enforcement methodology. He suggested a six-month
or one-year Ordinance sunset so that compliance could be examined appropriately. Alderman Nelson
expressed his feeling that staff should be given an opportunity to develop an enforcement strategy
utilizing recommendations made by Ms. Wilson and Mr. Creamer. Alderman Newman commented that
the scanner success rate has been in the area of 98% in other communities so grocery stores should have
no concern regarding a 94 % compliance rate as suggested by Mr. Creamer. He asked for a motion to
incorporate the Wilson/Creamer recommendations into the proposed Ordinance. Alderman Wollin
stated that she would like to see staff recommendations regarding inspections before proposing any
amendments. In response to Alderman Rainey, Ms. Aiello indicated that Phar Mor would also be
exempted should the unit pricing Ordinance be adopted. She added that staff would bring
recommendations regarding enforcement back to the Committee for the May 4, 1992 meeting.
CITY BELLS OF APRIL 22, 1992;
The Committee voted unanimously to approve the April 22, 1992 City Bills.
There being no further business the meeting was adjourned at 9:07 P.M.
Z
Christopher Johhson
Director of Safety and Risk Management
MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COMMITTEE
Meeting of May 4, 1992
Members Present: Aldermen Esch, Newman, Rainey, and Wollin
Members Absent: Alderman Paden and Nelson
Staff Present: Adamus, Aiello, Anderson, Barber, Berkowsky, Brenniman, Casey, Edwards,
Mg, Fair, Figurelli, Hill, Hunt, Jennings, C. Johnson, Larson, Shonk, Wirth,
Witt, and Zimmerman
Presiding Official: Alderman Newman
SUMMARY OF ACTION:
The meeting was called to order at 7:32 P.M.
Minutes_of April 27. 1292 Meeting
Alderman Wollin referred to a statement by Alderman Newman that the City Council has approved the
sale of 1817 Church Street. She stated that she does not recall a vote being taken by the Council on
this issue. Staff was directed to conduct further research to see of the 1817 Church Street sale has been
considered by the City Council and if not, prepare an appropriate item for consideration for the May
18, 1992 meeting. The Committee then voted 4-0 to approve the minutes as amended.
ITEMS FOR CONSIDERATION:
Docket 103-5A,-92: Special Event Permit - Custer Street Fair
The Chair asked that this item be moved up on the Agenda so that Alderman Brady could participate
in the discussion. Discussion began with a presentation by Alderman Esch who spoke of the Fair's
success over the past twenty years and the fact that over 60,000 people attended the event last June.
Alderman Esch described the congested state of last year's Fair and the sponsor's desire to expand the
area utilized. She stated that the recommendation under consideration this evening is to close Chicago
Avenue and move food vendors to the east side of the CTA and Chicago Northwestern tracks.
Alderman Esch commented that such a move would make booths more accessible and make more room
for emergency vehicles, if required. Alderman Esch stated her understanding of Aldermen Brady's and
Davis' reluctance to allow the closure of Chicago Avenue and the inconvenience it would create for
residents of Hinman Avenue who would absorb the traffic overflow. She indicated that she had
discussed this concern with Fair sponsors who will be hiring additional police to assist with traffic
direction. Alderman Esch stated that she has spoken with the Police and Fire Chiefs and that neither
sees any problem regarding traffic. She mentioned that the Fair's primary organizer, John Szostec, has
recently been inducted into the Festival Hall of Fame.
Alderman Brady stated that she was speaking for both herself and Alderman Davis in commending
Alderman Esch for her efforts as advocate for the Custer Street Fair. She added that both she and
Alderman Davis support the Fair as well. Alderman Brady indicated that she is unable to support the
closing of Chicago Avenue. She cited neighborhood congestion created by the 60,000 people and 450
vendors participating in the event and advised the Committee that not all merchants in the area favor
the street closure. Alderman Brady stated that residents of the streets that would be affected by the
A & PW, 5/4/92, Page 2
closing have not been consulted. She suggested that the proposed closing of Chicago Avenue has a less •
than 50% possibility for success and should thus not be eligible for "sunset" consideration. Alderman
Brady referred to Chicago Avenue traffic statistics provided to her by the Traffic Engineer and
expressed concern for the impact of 17,000 additional vehicles that would be detoured to Hinman should
Chicago Avenue be closed for the Fair. She added that Northwestern University is holding its
graduation on June 20th which will add 12,000 more people to the community that day.
Alderman Newman discussed inconveniences experienced by First Ward residents during the Fourth of
July and the two Lakefront Arts Festivals and asked if neighbors should be given the opportunity to
determine whether or not an event takes place. Alderman Brady maintained that she has been consistent
in her support for closing streets on the Fourth of July as it is a national holiday. She added that she
does not support the closing of streets for other events. She advised Alderman Newman that prior to
his election to the City Council, a special committee worked with residents of the First Ward to address
problems created by the Arts Festivals. She added that Festival sponsors compromised by limiting the
number of vendors at these lakefront activities. Alderman Rainey suggested that knowledgeable people
will avoid Chicago Avenue and the gridlock created during the Fair. She added that Hinman Avenue
probably experienced 10,000 vehicles per day during past Fairs. In response to Alderman Brady's
comment regarding the appropriate utilization of sunset provision, Alderman Rainey stated that she
favors the use of such provisions when there are concerns regarding legislative impact. Alderman
Brady advised the Committee that she has spoken with members of the Southeast Evanston Neighbors
(SEEN) as well as other community organizations who overwhelmingly oppose the closing of Chicago
Avenue. In response to Alderman Wollin, Traffic Engineer David Jennings stated that the 17,000 per
day vehicle count for Chicago Avenue is for weekdays and that there might be a minor deviation on
weekends. He added that there has never been any research as to the impact of Northwestern
University graduation traffic. Alderman Esch suggested that a sign be posted on Chicago Avenue at
South Boulevard advising motorists of the street closure during the Fair. In response to Alderman
Rainey, Public Works Director David Barber advised that the project to straighten Chicago Avenue at
the CTA viaduct near Mulford Street will not begin until after the Fair. Alderman Newman stated that
he disagrees with Alderman Brady's statement regarding the Fourth of July being different from other
events for street closure purposes. He added that there should be one coherent policy for the closing
of streets for all special functions.
In response to Alderman Wollin, John Szostek indicated that Custer Street Fair organizers have decided
that there will be no increase in the number of participating vendors in future years. In response to
Alderman Newman, Mr. Szostek stated that there will be two off -duty police officers hired for traffic
control during the Fair. In response to Alderman Rainey, Police Commander Vern Larson
recommended that four officers be utilized for traffic control, one for each affected intersection
(Main/Chicago, Kedzie/Chicago, KedzielHinman, and Main/Hinman). Alderman Rainey moved to have
the utilization of four officers made a condition for the special permit. The Committee voted 4-0 to
approve Alderman Rainey's motion. The Committee then voted 3-1 (Alderman Wollin voting nay) to
recommend City Council approval for the Fair.
COMMUNICATIONS:
Alderman Wollin noted that information regarding the Library architect was not forwarded to the
Committee as indicated in the memorandum. Staff advised that such information will be forwarded to
the Committee on May 18, I992. The Committee then voted unanimously to accept the
Communication.
t ' A & PAN, 5/4/92, Page 3
r a .. sr +.. �auv.• a�vawaauv■ a ■.ua
Alderman Newman stated that he will be having a Ward Meeting regarding this issue on Tuesday, May
26th, at the First United Methodist Church. In response to Alderman Newman, City Manager Eric
Anderson indicated that this matter is not on the City Council Agenda and will not become an Item for
Consideration until the Committee ,so directs. The Chair recognized Fire Chief James Hunt who made
a brief presentation to the Committee regarding the proposed relocation of Station #1 from 909 Lake
Street to the Southeast comer of Emerson and Wesley. Chief Hunt stated that the five station
configuration currently utilized provides excellent fire protection for residents. He indicated that in
moving Station #1 to the proposed site there will be little variation from the excellent response times
currently enjoyed. The Chief presented maps showing 1) locations of fires with over $3,000 in property
damage, and 2) fires with injuries to citizens. He indicated that the Emerson/Wesley site will greatly
enhance response times to the areas where these incidents are occurring without compromising response
times to other areas of the City. In response to Alderman Rainey, Chief Hunt indicated that Station #5
is necessary to provide quick response to incidents in Northwest Evanston. Alderman Newman asked
if the Chief had a map showing the location of ambulance calls adding that he was concerned for the
many senior citizens who reside in the First Ward. Chief Hunt responded that this information will be
provided as soon as possible. In response to Alderman Esch, the Chief indicated that Station #1 houses
an ambulance and a fire engine. He added that the jump company system has been abandoned except
for Station #2 at Madison and Custer. Alderman Rainey asked if the proposed new station at Emerson
and Wesley would become the Fire Department headquarters. Chief Hunt stated that a determination
regarding the location of administrative offices would be made when costs are identified. He further
advised Alderman Rainey that the issue of a training facility is not being addressed at this time.
Alderman Newman requested an update of costs for both construction of a new station as well as the
rehabilitation of existing stations. In response to Alderman Newman, City Manager Anderson indicated
that bond proceeds for Fire Station construction and rehabilitation are already on hand. Further
discussion of the issue of Fire Station Relocation was deferred until after the First Ward meeting.
Draft Liaor Ordinances
The Committee voted 4-0 to hold its first public hearing on expanded liquor sales at 7:30 P.M. on June
1, 1992 in the City Council Chamber. Staff was directed to prepare a press release regarding the public
hearing for all Chicago television stations, radio stations, and all local newspapers.
PURCHASES:
Fowler Avenue Water Main
The Committee voted 4-0 to recommend City Council approval for the low bid from DiPaolo Company
at the unit prices bid for a total estimated cost of $399,399.00.
Holiday Inn Parking Lot R"rs
Alderman Rainey expressed concern that the Holiday Inn is not making repairs to the upper levels of
the parking lot and that the lack of such action could impact upon the condition of the City's lower level
parking facility. She requested a report from the Building Department regarding the Holiday Inn's
repair efforts. The Committee then voted unanimously to recommend City Council approval for the
low bid from Zera Construction at a total estimated cost of $90,440.00.
Barricades for Water and StmLl 12P=menis
The Committee voted unanimously to recommend City Council approval for the low bid from Warning
Lites Industries at a total cost of $6,992.40.
Long. Range Sewer Project - Phase H - Area 1
In response to Alderman Rainey, Public Works Director Barber indicated that alternative bids were
solicited which contained the use of PVC pipe as opposed to ductile iron pipe. The intent of the
alternative bids w.q to determine the most economical type of pipe to install. Mr. Barber added that
A do PW, 5/4192, Page 4
PVC would be significantly more expensive so the recommendation is to use ductile iron. The
Committee then voted unanimously to recommend City Council approval for the low bid from DiPaolo
Construction Company at a total cost of S4,783,787.90.
Long Range Sewer PrgiiN - Phase Il - Area 3
The Committee voted 4-0 to recommend City Council approval for the low bid from DiPaolo
Construction Company at a total cost of $2,595,959,00.
ITEMS FOR CONSIDERATION:
Docket _102-SA-92: SMgial_ Event Permit - Central Street Fair
The Committee voted unanimously to recommend City Council approval for the Fair.
Docket 104-5A-92LStle_cial Event Permit - Cub Scout Troop Overnight in Lawson Park
The Chair asked that the record reflect that David Pelzer from the Boy Scouts was present at the
meeting but had to leave due to another commitment. The Committee then voted unanimously to
recommend City Council approval for the Overnight.
DMket 105-5A-92: Resolution 20-R-92 - Recognizing Services of Gamen Council
Alderman Esch commented that it would have been helpful to have a list of locations where the Council
has completed work. Alderman Wollin commented that they have done a wonderful job at the
Lighthouse. The Committee then voted unanimously to recommend City Council approval for
Resolution 20-R-92.
Docket 106-5A-92:_Ordinance 36-0-92 - Clas B Liquor License - 1727 Benson Avenue
The Committee voted unanimously to recommend City Council introduction of Ordinance 36-0-92.
JMket 107-5A-92: Ordinance 39-0-92 -Sale of WaWr Revenue Bonds
Aldermen Newman and Wollin thanked Finance Director Robert Shonk and Water Superintendent
Richard Figurelli for their ongoing efforts. The Committee then voted unanimously to recommend City
Council introduction of Ordinance 39-0-92.
RPM
Aldermen Esch and Rainey expressed concern regarding the safety of students and other pedestrians
should this parking zone be created on Church Street adjacent to the High School. The Committee then
voted 4-0 to hold this matter until May 18, 1992 when Alderman Kent would be available to address
his recommendation.
ITEMS PREVIOUSLY CONSIDERED:
Alderman Newman moved to change the phrase in Section 1, Paragraph (A)2 from "Those stores which
are exempted from item pricing shall be deemed to be in compliance if no more than three (3) items
or 6% reflect a discrepancy between the scanned price and shelf price" to "Those stores which are
exempted from item pricing shall be deemed to be out of compliance if more than three (3) items or
6% reflect a discrepancy between the scanned price and the shelf price." Alderman Newman stated that
his proposed language is just a matter of semantics that would make him more comfortable with the
legislation. The Committee approved his motion unanimously.
Alderman Newman then roved to change the phrase pertaining to suspension of the item pricing
exemption for those found to be out of compliance with the 94% standard in Section 1, Paragraph (C)
from "may be suspended for cause" to "shall be suspended for cause." He stated that since grocers
claim that their scanners are 98% accurate, they should have no cause for concern. City Manager
s
A & PW, 5/4/92, Page 5
Anderson indicated that he understands Alderman Newman's enforcement and asked that violations be
considered on a case -by -case basis. Alderman Wollin stated that with only four grocery stores using
scan devices the Ordinance will be easily enforced. She expressed concem for automatic suspension
of item pricing privileges, especially should some unique circumstances apply. Alderman Rainey
responded that inspections will not take place during floods or other emergencies and stated her
willingness to amend Alderman Newman's proposal to allow for the City Manager to, at his discretion,
suspend for the first violation and require mandatory suspension after a second violation. First Assistant
Corporation Counsel Hill stated that Alderman Rainey's proposed language would be too arbitrary and
that the suggested language in the ordinance which allows City Manager discretion is more reasonable.
City Manager Anderson explained for Alderman Rainey that it is his intention to revoke item pricing
exemption privileges at any store who is found to be below the 94% requirement a second time after
expressing intent to improve at their first violation hearing. Alderman Newman stated he can accept
the City Manager's recommendation if staff assumes a vigorous enforcement approach and withdrew
his motion.
Alderman Newman then movW to defer implementation of the proposed ordinance until the
Howard/Hartrey development agreement is signed. Alderman Wollin commented that the City needs
to join the rest of the State and remove item pricing requirements. She added that citizens should use
and enjoy the improved technology that scan devices provide. Alderman Newman stated that he does
not want to reward grocers who have been flagrantly violating the City's unit pricing requirements.
Alderman Woffin responded that there has been no public outcry regarding the grocers non-compliance.
Mr. Hill suggested an ordinance implementation date 90 days after City Council adoption. Alderman
Newman amended his motion to incorporate Mr. Hill's suggestion and the Committee approved the
amended motion unanimously. The Committee then voted 4-0 to recommend City Council adoption of
Ordinance 16-0-92 as amended.
CITY BILLS OF APRIL 29, IM
Alderman Newman requested' further information regarding Loss Fund accounts utilized by the
Safety/Risk Management Department. Alderman Rainey suggested providing Alderman Newman with
a copy of a memorandum given to the Committee prior to his tenure which, in her opinion, offered an
excellent explanation of the various Loss Fund accounts. The Committee then voted 4-0 to approve the
April 29, 1992 City Bills.
There being no further business, the meeting was adjourned at 9:05 P.M.
zz- 3tj /
ChristopheCJAnson
Director of Safety and Risk Management
MINUTES OF THE
ADMDaSTRATION AND PUBLIC WORKS COMNIITTEE
Meeting of May 18, 1M
Members Present: Aldermen Esch, Nelson, Newman, Paden, Rainey, and Wollin
Members Absent: None
Staff Present: Adamus, Aiello, Barber, Berkowsky, Borys, Casey, Edwards, Fair, Figurelli,
Grodsky, Hill, Jennings, C. Johnson, Olkowski, Rubin, Schockweiler,
Szymanski, Tonldnson, and Wirth
Presiding Official: Alderman Nelson
SUMMARY OF ACTION:
The meeting was called to order at 7:35 P.M.
Minutes of May 4. 1992 Meeting
The Committee voted unanimously to approve the minutes as submitted.
COMMUNICATIONS:
Response go Bills List Inquiries
The Committee voted unanimously to accept the Communication.
Refuse Collection Schedule
Public Works Director David Barber indicated that the revised Monday through Thursday collection
schedule will be docketed for City Council consideration on June 8, 1992 if the Committee agrees with
the concept. Alderman Wollin stated that she thinks the proposal to put labels that describe collection
dates on roll out carts is a wonderful idea. Alderman Newman stated that he needs to be better
educated regarding the collection schedule, especially as it is affected by holidays. Mr. Barber
responded that a map and schedule will be provided to all members of the City Council as soon as
possible. Alderman Nelson suggested that the new collection schedule be publicized through a press
release. Alderman Rainey requested a report from staff that itemizes personnel costs in the Sanitation
Department with a breakdown by the three collection functions: yard waste, recyclables, and solid
waste. Alderman Esch requested a document regarding collection schedules that she could keep close
to her telephone and facilitate her responses to inquiries from citizens. In response to Alderman
Newman, Mr. Barber stated that there was recently a Sunday when refuse collection was taking place.
He added that his memorandum regarding personnel costs will provide an explanation of this activity
and measures taken to prevent future Sunday collections. The Committee then voted unanimously to
accept the Report and the staff -recommended collection schedule.
Fire Department Monthly Report - April. 1992
Alderman Newman, referring to a fire in a garbage can that was ignited by an unknown person using
fireworks, asked how the Fire and Police Departments dealt with pranksters who engaged in such
activity. Fire Captain Alan Berkowsky responded that while such individuals are dealt with as severely
A & PW, 5/ 18/92, Page 2
as possible, they are extremely difficult to apprehend. In response to Alderman Wollin, staff explained
that a hazardous material incident at Evanston Hospital resulted from Sanitation Department employees
being exposed to hydrochloric acid which exploded in their vehicle. Not knowing what the substance
was, the employees drove to the Emergency Room where certain supplies had to be subsequently
disposed of as they were exposed to a hazardous material. The Committee then voted unanimously to
accept the Report.
Alderman Newman left the meeting at this time to participate in discussion at the Human Services
Committee.
Withdrawal of Reference by Aldermen Feldman and =haw
The Committee voted unanimously to accept the Communication.
Adjultmenj to Condominium_ Refuse Collection Contmet
In response to Alderman Rainey, Public Works Director Barber indicated that a letter from Active
Service Corporation that was contained in the Communication had a typographic error which incorrectly
stated a landfill dumping fee increase effective date of 10/1/92. Mr. Barber clarified that the actual date
for the increase will be 911/92. The Committee then voted unanimously to accept the Communication
ECDC Lease Status of 1817 Church Street
The Committee deferred discussion of this topic until later in the meeting in anticipation of the arrival
of ECDC Chairman, James Belcher.
PURCHASES:
Alley Resurfacing Proaram/Simpson Street Viaduct Paving
The Committee voted 5-0 to recommend City Council approval for the low bid from J.A. Johnson
Paving at a total estimated cost of $84,919.50.
Police Pistols
The Committee voted 5-0 to recommend City Council approval for the proposal from Shore Galleries
at a total cost of $5,500.00.
Fountain Square Lighting Materials
The Committee voted 5-0 to recommend City Council approval for the low bid from Steiner Electric
at a total cost of $9,355.83.
Basin S06/S 13 Change Order #2
In response to Alderman Rainey, Water Superintendent Richard Figurelli indicated that drawings
provided to the Contractor showed projected sewer alignments which, once underground work has
begun, may require some adjustment. He added that such adjustments are common in underground
projects. The Committee then voted 5-0 to recommend City Council approval for the proposal from
McNally Construction and Tunneling at a total cost of $28,240.50.
Consulting Services - Power Supply Study
Assistant City Manager Judith Aiello clarified for Alderman Wollin that this purchase is being funded
through the General Contingency. The Committee then voted unanimously to recommend City Council
approval for the proposal from Stanley Consultants, Inc. at a total cost of $5,000.00.
y A & PW, 5/18/92, Page 3
> LiMh Park I andscaW,pg41gn Services
Assistant City Manager Aiello clarified for Alderman Rainey that tax increment financing funds would
be utilized for this work. Staff advised that a presentation will be made at the Committee's June 22,
1992 mating regarding improvements to the Green Bay Road corridor, including affected areas of the
Research Park. The Committee then voted unanimously to recommend City Council approval for the
proposal from Land Design Collaborative at a total cost of $28,500.00.
ITEMS FOR CONSIDERATION:
Staff clarified for Alderman Rainey that this event is different from the Family Focus Gospel Festival.
In response to Alderman Wollin, Traffic Engineer Jennings stated that he has not received complaints
regarding this event in the past. The Committee then voted 5-0 to recommend City Council approval
for the Fest.
Docket 111-5B-22: Special Event Permit - World's Largest Garage Sale
The Committee voted 5-0 to recommend City Council approval for the Garage Sale,
1X&ket 112-5MI Sgtdal Event g&mmit - Chamber of Commerce Arts Festival
Consideration of this item was postponed until Alderman Newman returned to the meeting.
Docket _113-SB-92: Policy for Vacation of UnoWned and Unproved Alleys
Alderman Nelson asked when staff proposes to start and complete the recommended alley vacations.
Public Works Director Barber stated that staff will begin the process immediately adding that it is
difficult to project a completion date. Alderman Nelson asked for a status report on the topic at the end
of calendar year 1992. Alderman Esch stated that some property owners in the 4th ward who live
adjacent to unopened and unimproved alleys are not interested in acquiring the property. Alderman
Nelson stated that there are dozens of similar circumstances in the 6th ward. Alderman Rainey asked
if the City will be removing dead or defective trees from alleys to be vacated. Mr. Barber suggested
that specific issues such as tree removals be considered on a case -by -case basis as they arise. The
Committee then voted unanimously to recommend City Council approval for the Policy.
Docket 114-58-92: 1DOT Joint Agreement for Straightening Chiogo Avenue
The Committee voted unanimously to recommend City Council approval for the Agreement.
Docket 115-5B-92: Resolution 34-R-92 - Authorizing the Sale of 1811 Church Street
Alderman Nelson noted a memorandum from the Housing and Community Development Block Grant
(CD) Committee that was placed on A & PW Committee members' desks this evening which expressed
the CD Committee's opposition to immediate sale of 1817 Church Street, Alderman Rainey stated that
she was unable to attend the CD Committee meeting last week to express her opposition to its current
recommendation. The Committee then voted 5-0 to recommend City Council adoption of Resolution
34-R-92.
Docket l 16-5B-92: Resolution 35-R-92 - Construction Agreement with the Chicago Transit Authority
Mr. Barber advised the Committee that the Contractor will begin construction of the temporary station
during the first week of June with completion of the facility anticipated in mid -August. He assured the
Committee that this construction activity will have no impact on either the World's Largest Garage Sale
A & PW, 5/18/92, Page 4
or the Custer Street Fair. Alderman Rainey referred to Section 9 of the Agreement pertaining to the
City's obligation to pay for changes (amendments) to the scope of services and asked if any such
changes were anticipated. Mr. Barber responded that amendments, if any, will be brought before the
City Council. The Committee then voted unanimously to recommend City Council adoption of
Resolution 35-R-92.
Docket 117-5B-92: Resolution 36-R-92-_Ea_sement Agreement with Nbl3hweatem Uniyrrsily
This item was held until Alderman Newman returned from the Human Services Committee.
Docket 118-51k92: Resolution 37-R-92 - parking Space - Wheelchair Bound - 1313 Cleveland
The Committee voted 5-0 to recommend City Council adoption of Resolution 37-R-92.
Docket 119-5B-92: Ordinance 27-0-92 - Special Assessment #1395 - Paving of Custer Avg
Alderman Esch commented that she favors the Special Assessment as long as no zoning changes are
made that will affect businesses located on Custer Avenue. The Committee then voted 5-0 to
recommend City Council introduction of Ordinance 27-0-92.
Docket 120-5B-92: Ordinance 47-0-92 - Establishing Evanston Only Parking District #1
In response to Alderman Wollin, Traffic Engineer David Jennings indicated that 25 to 30 people
attended the public hearing for the District. In response to Alderman Rainey, Mr. Jennings stated that
the residents of the new district would be notified through flyers placed on vehicles in the area as well
as the posting of appropriate signage. The Committee then voted unanimously to recommend City
Council introduction of Ordinance 47-0-92.
Docket 121-5B-92: Ordinance 42-0-92_- Reserved Parking, fr)s Handicapped - 2311 I..ake Street
The Committee voted unanimously to recommend City Council introduction of Ordinance 42-0-92.
D, ckg 122-5B-92: Ordinance 48-0-92 - Parking Restrictions - Grove Between Ridge Wd Asbury
The Committee voted unanimously to recommend City Council introduction of Ordinance 48-0-92.
Docket 122-5B-92: Ordinance 40-0-92 - 2-Hour Limited Parking Zone - Chur h/Dodge
Alderman Kent, sponsor of the parking zone, joined the Committee stating that parking at this location
is important to merchants across the street (on the north side of Church) who approached him regarding
the possibility of establishing 8 - 10 spaces on the south side of Church west of Dodge Avenue. He
indicated that most students crossing Church Street use the crosswalk that is located 75 feet east of the
proposed parking spaces and that a bus stop to the west is far enough away that the additional parking
should not pose a safety problem. He added that when the requesting merchants were advised of
concerns expressed by High School Safety Director William Logan, they agreed to limit parking in the
proposed area to one hour. Alderman Rainey stated that the head of the City -School Safety Committee,
a resident of the 8th Ward, is very concerned about the safety of student pedestrians around the High
School. She asked for specifics regarding Mr. Logan's concerns. Alderman Kent responded that Mr.
Logan has only shared concern regarding the ability to monitor the activities of drug dealers who may
elect to use the proposed new parking spaces. Alderman Wollin asked if there is any space available
in the parking lot on the southeast corner of Church and Dodge. Assistant to the City Manager Vincent
Adamus responded that the facility is over -booked and will provide no relief for the merchants' parking
problems. Alderman Wollin stated that she has spoken with Superintendent Goldman who has advised
her that he does not favor the proposed parking spaces. In response to Alderman Rainey, Alderman
Kent stated that parking on the north side of Church Street west of Dodge is extremely difficult. He
A & PW, 5/18/92, Page 5
added that parking is such a problem that merchants frequently have to park in front of their own stores.
Mr. Jennings stated that the proposed two hour limited parking zone would be heavily utilized and
provide good turnover. Alderman Kent stated that the proposed parking would work well because
affected merchants who desperately need parking spaces would monitor its utilization. Alderman Nelson
suggested that staff look into the possibility of metered spaces in the proposed area. In response to
Alderman Nelson, Mr. Jennings stated that the proposed spaces would have no impact on traffic flow
through the Church/Dodge intersection. He added that current regulations prohibit parking in the area
only during school hours (8:00 A.M. to 4:00 P.M.) and that traffic flow is fine during those times when
parking is allowed.
Alderman Paden stated that while people of the 5th Ward who are located north of Church Street might
be in favor of the proposed parking, residents of the 2nd Ward who reside on the south side of Church
need to be heard. She suggested that a public hearing would allow for input from all interested parties.
Alderman Nelson suggested referring this matter to the City -School Liaison Committee which could
schedule an appropriate public hearing. Alderman Wollin stated her concern for the safety of students
who might dart out between cars parked in the proposed area. Aldermen Kent and Rainey agreed that
additional enforcement is needed to address double parkers and other parking violators in the High
School area.. They also agreed that a parking remedy is needed for merchants on Church Street.
Alderman Nelson suggested that summer might be a good time for experimentation with parking on
Church Street. He directed staff to notify the Police Department, neighbors, and merchants of the City -
School Liaison public hearing where this topic will be addressed.
ITEMS PREVIOUSLY CONSIDERED:
Docket 35-5A-92: Qrdinance 35-0-92 - Clan B Liquor License - 1727 Benson Avenue
Docket 39-5A-92: Ordinance 397.0-92 - Sale of Water Revenue Bonds
The above Ordinances were, without further Committee discussion, transmitted to the City Council for
adoption.
Docket 46-2B-92: Ordinance 16-0-92 - Unit Pricing for Beta-il Establishments
Alderman Rainey described to the Committee an incident last week during which Police Commander
Vern Larson went to the Jewel Food Store on Green Bay Road to purchase a "Budget Buy" item that
was specially displayed at a cost of $ 1.59. When Mr. Larson went to check out he was charged the
non -sale price of $1.99. As Mr. Larson was in attendance at the March 9, 1992 Administration and
Public Works Committee meeting when Jewel's policy of giving refunds to customers whose scan price
differed from an item's shelf price was discussed, he asked the store manager for a refund. Alderman
Rainey related that Mr. Larson was advised by the store manager that he was misinformed in that the
refund policy was not applicable in Evanston because of its item pricing requirement. Alderman Rainey
stated that she and staff also apparently misunderstood statements made by Jewel representatives on
March 9, 1992 as her recollection of the refund policy was stated in the meeting's minutes. She added
that she spoke with Jewel's Assistant General Counsel, Ron Mendez, this afternoon at which time he
advised that the refund policy has only been utilized in stores with a "scan environment" and that
Evanston stores, with item pricing requirements, do not enjoy a true scan environment. Alderman
Rainey stated that Mr. Mendez has now ordered Evanston stores to implement the refund policy and
said she is happy with this resolution of the problem. Ron Mendez clarified Jewel's posture that an
item pricing environment is less controllable than one where scanning is fully utilized. He apologized
for any misunderstanding of the store's refund policy.
r
A & PW, 5/18/92, Page 6
CITY BILLS OF MAY 14, 1992:
Alderman Rainey asked that a payment to the Evanston Community Development Corporation be held
for further explanation (p.29). She requested a report from staff regarding any administrative policy
for cellular telephone usage. Alderman Paden asked for further information regarding payments to
Joyce Construction through the single family rehab program (p. 31). Alderman Esch asked staff to
pursue the cleanup of graffiti at the Main Street Metra Train Station. The Committee then voted
unanimously to approve the May 14, 1992 City Bills.
Alderman Newman returned to the meeting at this time.
ITEMS FOR CONSIDERATION:
In response to Alderman Rainey, City Engineer James Tonkinson indicated that no charges are being
made for this easement because it is an extension of an existing easement. Alderman Rainey directed
staff to see what value other communities place on easements and to assess some monetary fee for future
easements in Evanston. The Committee then voted 6-0 to recommend City Council adoption of
Resolution 36-R-92.
Docket 112-5B-92: Special Event Permit - Chamber of Commerce Arts Festiv
Alderman Newman stated that the circumstances of the Festival are similar to those at the Custer Street
Fair in that sponsors are requesting the closure of an additional street, Sherman Avenue, for the event.
He asked that neighbors in the vicinity of the event be notified of the proposed street closure and that
an evaluation of the street closing be completed after the event takes place. He indicated to Alderman
Wollin that there does not appear to be a need for additional police personnel for traffic control
purposes. Ruth Smalley from the Chamber of Commerce stated that she has met with the Public Works
Director and the Traffic Engineer to discuss traffic concerns. She added that 13 of 15 merchants on
Sherman Avenue favor its closing for the Festival. The Committee then voted unanimously to
recommend City Council approval for the Festival.
COMMUNICATIONS:
Assistant City Manager Aiello advised the Committee that despite several reminders, ECDC President
Belcher was not present this evening. Alderman Rainey asked what will happen should the City Council
decide to not authorize a lease with ECDC. First Assistant Corporation Counsel Herbert Hill advised
that if there is no holdover tenancy clause, notice should be given and, if necessary, eviction
proceedings initiated. Ms. Aiello, in response to a question from Alderman Wallin, stated that Mothers
Against Gangs has moved into the 1817 Church Street building. Alderman Newman stated that a
replacement manager is needed now that ECDC is apparently no longer interested. He added that the
Iack of a facility manager is an additional argument for sale of the facility. Ms. Aiello suggested that
the City Manager's Office serve as interim facility manager and seek $20,000 in funding from the CD
Committee for such purpose. Alderman Wollin moved to (1) make the City Manager's Office the
managing authority, (2) amend the Mothers Against Gangs lease as appropriate, (3) request an allocation
for building management from the CD Committee and, at Alderman Rainey's suggestion, (4) withdraw
the lease offer to ECDC. The Committee voted unanimously in favor of Alderman Wollin's motion.
Alderman Nelson stated he would present the Committee's recommendations to the City Council in the
form of a Resolution at this evening's meeting.
A & PW, 5/ I 8/92, Page 7
OTHER BUSINESS:
Alderman Nelson advised the Committee that at some future date there will need to be some discussion
regarding the impact of Resident's Only Parking on Central Street merchants who are located near the
Metra Station,
There being no further business the meeting was adjourned at 8:54 P.M.
Christopher 66hnson
Director of Safety and Risk Management
MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COM1v" a , tee,
Meeting of June 1, IM
Members Present: Aldermen Esch, Nelson, Newman, and Rainey
Members Absent: Alderman Paden and Wallin
Staff Present: Adamus, Aiello, Anderson, Casey, Elg, Johnson, Rubin and Zimmerman
Presiding Official: Alderman Nelson
SUMMARY OF ACTION:
The meeting was called to order at 7:37 P.M. The Chair advised the audience that the Committee was
conducting a public hearing regarding three proposed amendments to the City Code, which if adopted,
would:
.1) Allow the sale of package liquor in grocery stores and wholesale clubs requiring membership
greater than 60,000 square feet in area;
2) Allow the sale of warm beer and wine in grocery stores greater than 12,000 square feet in area;
and
3) Allow the sale of warm beer and wine in general merchandise/drug stores greater than 40,000
square feet in area.
Alderman Nelson stated that the Committee welcomed input from all interested parties.
McIavee Wig
Ms. Williamson stated that she moved to Evanston 25 years ago because of its reputation as a college
town, the City's "bedroom community" image, and the wonderful parks citizens enjoy. She asked what
value expanded liquor sales would provide to the community and questioned whether such value would
offset the pain and suffering that increased alcohol use would create. Ms. Williamson stated that she
felt gang problems would become much more serious should liquor sales be expanded. She added that
the City will not be a solution to the gang problem but will become a part of the problem if the
proposed ordinances are adopted. She stated that those who support expanded Iquor sales are ignoring
those Christian principles upon which our society is based and that all supporters must stand before God
eventually. Ms. Williamson said that it will be a sad day when prosperity is based upon vices.
Dennis Fradin
Mr. Fradin advised the Committee that he is an author of children's books and interested in helping
young people to live a better life. He stated that he is concerned with problems in Evanston such as
the fact that there were 142 incidents of gun shots last year. He noted the recent deaths of two young
Evanstonians and the many robberies that occur in the community. Mr. Fradin stated that expanded
liquor sales will only compound these types of problems and will increase the drunken driver problem.
He indicated that he has heard the argument that there are liquor stores easily accessible in adjacent
communities but finds it difficult to compare Evanston to Chicago. Mr. Fradin cited the numerous beer
bottles and cans that can be found in James Park and stated that he is not as concerned about the litter
A & PW, 6/l/92, Page 2 4
problem as he is with the condition of those who consumed the contents of the containers. Mr. Fradin
stated that he is aghast that the City Council would consider expanded liquor sales.
Harriet Dibbitt
Ms. Babbitt stated that as a 35-year Evanstonian, she strongly objects to expanded liquor sales. She
said that it represents a formula for trouble that will only increase the coffers of the City and businesses
that sell liquor. Ms. Babbitt stated that expanded liquor sales will drive some people out of town.
JUdith Fradin
Ms. Fradin stated that by allowing the sale of alcohol at Phar Mor, the City Council might as well allow
a liquor store in the High School. She indicated that both Jewel and Dominick's are doing very well
in Evanston without liquor departments and pointed out that the proposed store at.Howard and Hartrey
will not have any other grocery store within four miles to its west. She questioned if the new
Walgreen's at Simpson and Green Bay would need a liquor license and how revenues collected by the
City from package liquor sales would pay for Tax Increment Financing associated with the
Howard/Hartrey development.
Ms. Fradin noted that she needed two minutes to make a left turn at Howard and Hartrey this afternoon
and questioned the traffic problems that will exist once the new development is built. She stated that
while she is opposed to the Mall, she has greater concerns for the sale of alcohol therein. She stated
that the Howard/Hartrey site is too close to schools and parks espescially in light of alcohol related
problems at James Park.
Ms. Fradin stated that it took the Village of Skokie over four years to get rid of two liquor
stores/taverns on Church Street at East Prairie. She added that Evanston is asking for the same types
of problems experienced by Skokie.
Ms. Fradin indicated that the Police Department is already overburdened and can not assume the
additional problems associated with alcohol. She said that the City, by giving the Howard/Hartrey
developers 10-15 million dollars, should be able to ask for no liquor sales in exchange. Ms. Fradin
stated that she finds it ironic to tell children to say no to drugs and alcohol yet allow expanded liquor
sales within the community. She stated that many people are unhappy with proposed liquor sales
expansion and that next April's elections will provide them with an opportunity to respond. Ms. Fradin
stated that she finds such threats nasty but added that many residents feel threatened by the proposed
expansion of liquor sales.
Hilda C=r
Ms. Carper, speaking on behalf of the Reba Place Church, stated their strong concern for expanded
liquor sales. She cited the many problems alcohol creates for young and immature drinkers. She
encouraged the City Council to make it more difficult for teens in the neighborhoods to obtain alcohol.
Ms. Carper stated that she would rather to see a reduction in City services or even a property tax
increase than the problems associated with liquor. She indicated that the Reba Place Church will stand
with the City Council in its decision to not expand liquor sales. She asked members of the Committee
to be courageous and draw the line.
Irens<.M
Ms. Bahr, Counsel for Phar Mor, presented the Committee with petitions containing 400 signatures
from people who supported the sale of liquor at Phar Mor. She stated that these 400 signatures are in
addition to 1,100 previously submitted to the Committee.
t!
A & PW, 6/1/92, Page 3
John Bushnell
Mr. Bushnell explained that he is a member of the Dewey/Darrow Neighbors Association which has
400 households in the 2nd and Ath Wards. He stated that at a recent meeting, all present unanimously
agreed that there should be no liquor sales at Phar Mor. Mr. Bushnell indicated that the neighborhood
has already been greatly affected by both traffic and trash created by the Dempster/Dodge Shopping
Center. He also noted an increase in street crimes. Mr. Bushnell stated that the sale of liquor at Phar
Mor would further impact on such crimes. He cited the fact that Pizza Hut was denied a liquor license
because of its proximity to the High School and asked that the same criteria be used when considering
Phar Mor's request. Mr. Bushnell stated that the City is already unable to address problems at
abandoned houses at Dodge and Crain where gangs are congregating. He suggested that the issue of
expanded liquor sales is one that should be addressed through a referendum and that the City Council
should examine those neighborhoods that would be impacted by such expanded sales.
Alex Rorke
Mr. Rorke stated that he does not represent any interest groups and speaks only for himself, his wife
and two children. He expressed support for the proposed legislation as it represents a responsive way
to address economic development. Mr. Rorke stated that he applauds the increased revenues that
expanded liquor sales would provide.
Bea Danielson
Ms. Danielson advised the Committee that she has lived in Evanston since 1944. She spoke about a
neighborhood problem where youths congregated in a garage where they worked on cars, drank beer
and littered the alley. She stated that despite this problem, she favors expanded liquor sales and the
revenues that it will generate. Ms. Danielson stated that taxpayers in Evanston want special programs
and additional revenues are needed for their support. She added that parental responsibility is an area
that needs special attention.
JQyce Millman
Ms. Millman indicated that she has been a resident of Evanston on and off again since 1976. She stated
that it would be a major mistake for the City Council to authorize the expansion of liquor sales. She
advised the Committee that she works with other communities who are dealing with alcohol -related
problems where it has been demonstrated that such problems are reduced when availability is reduced.
She asked that the Committee learn from the experience of others. She asked especially that liquor sales
be kept away from Evanston High School.
Richard Sla on
Mr. Slaton stated that the City Council ignored a large number of people who opposed liquor sales at
the Howard/Hartrey development when it approved licensing for that location. He said that this action
"let the Genie out of the bottle" and other retailers are now looking for the same kind of liquor
licensing. Mr. Slaton stated that everything is being done for developers, not for the citizens of
Evanston. He encouraged people to sign petitions to make expanded liquor sales a referendum issue
and asked all to examine the politicians.
Kate McNamara
Ms. McNamara stated that she is an emergency room nurse who must pick up the pieces after accidents
caused by drunken drivers. She advised the Committee that she has spoken to Fire and Police
Department personnel at the hospital to determine their feelings about expanded liquor sales and found
that those with whom she has spoken have not been consulted regarding the issue.
A & PW, 6/l/92, Page 4
Edward Yalowitz
Mr. Yalowitz, counsel for the Main Street Commons, stated that Sam's Warehouse requested permission
to sell alcoholic beverages quite some time ago. He explained the training policies for employees of
Sam's who are involved in the sale of liquor. He asked that the City Council consider dropping the
membership club requirement from the proposed Class N license requirement.
Melavee Williamson
Ms. Williamson stated that the petitions from Phar Mor should be disregarded as many of the signatures
are from non -Evanston residents. She also stated that Sam's Warehouse Club has misrepresented iitself
as a "membership club" in that non-members are frequently admitted to their stores.
DeLlovd Simmons
Mr. Simmons asked how Phar Mor and Sam's will prevent High School students from soliciting people
in store parking lots from purchasing alcohol for the students. He questioned if the voices of all citizens
are being heard on this issue. Mr. Simmons expressed his support for a referendum regarding expanded
liquor sales.
As there were no other citizens on the Hearing sign-up sheet, Alderman Rainey initiated discussion by
asking how the Committee will proceed with the issue of expanded liquor sales. AIderman Nelson
suggested putting the three proposed ordinances on the Administration and Public Works Committee
and City Council Agendas for the June 8, 1992 meeting. In response to a question from the audience,
Alderman Nelson stated that those Aldermen not present this evening will be viewing the meeting's
video tape and reading the minutes.
Gerald P=ski
Mr. Petroski stated that he has been an Evanston resident all his life and that his father worked in an
industrial plant in town. He suggested that industry represented an excellent revenue alternative and
encouraged Committee members to bring industry back to Evanston.
Alderman Rainey asked if the Committee were to discuss the notion of a referendum, whether binding
or advisory, would action by the Rules Committee be necessary. Alderman Nelson stated that the Rules
Committee would have to generate a referendum and as Chair of the Rules Committee, he would gladly
docket discussion of the referendum issue for the June 2, 1992 meeting. Alderman Rainey then made
a formal reference to the Rules Committee to discuss a possible referendum regarding liquor sales
outside the Central Business District. Alderman Nelson accepted the reference and invited the audience
to the Rules Committee meeting.
Mr. Fradin stated that some people see the City Councils past refusal to authorize a referendum as an
example of governmental arrogance. He asked why the Council voted down the last effort to have a
referendum on this issue. Alderman Rainey explained that she drafted the advisory referendum
ordinance which was opposed by some Aldermen who don't think referenda truly reflect the will of the
community. She added that some of those Aldermen who opposed the referendum felt there were better
ways to determine the consensus of people in their wards while others did not like the wording of her
proposal. Alderman Rainey stated that she hopes the Rules Committee will develop wording acceptable
to all members of the City Council. Alderman Esch stated that she opposed Alderman Rainey's
referendum because it would have taken place at a primary election. She added that voter turnout for
primaries has traditionally been very low and she feared that the vote on a referendum would not
adequately gauge the feelings of the community. In response to Ms. Williamson, the Chair indicated
A & PW . 6/ 1/92, Page S
that she could find out from the City Clerk which Aldermen supported and opposed the referendum
proposed by Alderman Rainey. Mr. Simmons stated that the decision making process regarding
expanded liquor sales must include input from the people.
Frank Warren
Mr. Warren stated that he was President of the Dewey/Darrow Neighbors Association and asked if the
City Council has examined the behavior of Phar Mar. He indicated that his organization asked Phar
Mor for some french fries for an event some time ago and has not yet received a response. Alderman
Nelson encouraged Mr. Warren to communicate his concerns to management at Phar Mor.
Mr. Adams stated his concern for liquor sales at Phar Mor. He said that the shopping center at
Dempster and Dodge is an improvement to the community and asked that the Committee not reverse
this positive impact. He questioned the number of people signing the Phar Mor petition and suggested
that many more people would sign a petition opposing liquor sales at Phar Mar.
Ms. Fradin stated that it is much easier to get people to sign a petition than to get a referendum
initiated. She said that this represented an unfair obstacle to opponents of expanded liquor sales. She
added that City officials have heard from many citizens and should pay heed to their feelings.
There being no further business the meeting was adjourned at 8:45 P.M.
Z
Christopher �hnson
Director of Safety and Risk Management
MINUTES OF THE
ADMINISTRATION AND PUBLIC WORKS COM14ua azz
Meeft of June S, 1992
Members Present: Aldermen Esch, Newman, Paden, Rainey, and Woliin
Members Absent: Alderman Nelson
Staff Present: Adamus, Aiello, Anderson, Barber, Dittmer, Elg, Fair, Edwards, Figurelli, Grodskr, ,
Hunter, C. Johnson, Rubin, Schockweiler, Shonk, Stoneback, Szymanski, Tonldnson,
Witt, Wirth, and Zimmerman
Presiding Official: Alderman Newman
SUMMARY OF ACTION:
The meeting was called to order at 7:35 P.M.
Minutes of Max 18, IM Meeting
The Committee voted 5-0 to approve the minutes as submitted.
Minutes of„Igne1. 1992_Meeting
Referring to a citizen inquiry at the June 1st meeting, Alderman Wollin stated that she has viewed the video
tape of the meeting and reviewed its minutes. She added that she is very happy with the input received from
citizens regarding the sale of package liquor outside the Central Business District. The Committee then voted
5-0 to approve the minutes as submitted.
COMMUNICATIONS:
R=gn=_IQ Bills List lnquificA
The Committee voted unanimously to accept the Communication.
Sanitation Department Personnel Costs
The Committee voted unanimously to accept the Report.
Referendum Report from Rules Committee
The Chair recommended that the Committee defer discussion of the Report until consideration of ordinances
pertaining to liquor sales later in the meeting.
Housing Revenue Bond Refioancing
Finance Director Robert Shonk advised the Committee that an ordinance enabling the proposed refinancing will
be presented for consideration on June 22, 1992. The Committee then voted 5-0 to accept the Communication.
A dt PW, 6/8/92, Page 2
PURCHASES: -
J.ona Range Sewer Projec - Phase II (Area 21 A
Aldermen Esch and Rainey each expressed concern for the impact this Project will have regarding vehicular
traffic on Main Street and Dodge Avenue. Alderman Rainey asked how long each street would be closed
should either of the two construction methods (tunneling versus open -cut) be utilized. Public Works Director
David Barber responded that a 220 foot deep shaft must be constructed in the intersection of Main and Dodge
which will require at least partial closure, and for some time complete closure of the intersection during a
period of up to eight months. He stated that Main Street would have to be closed for an extended period of
time under either construction method and estimated that Dodge Avenue would be partially obstructed for 8 -
12 months should tunneling be selected. W. Barber added that while open -cut construction would involve
more obstruction to Dodge Avenue, this alternative method could yield a significant reduction in the length of
traffic disruption time while being significantly less expensive. Alderman Rainey asked representatives of the
two low bidders, J.F. Shea Construction and Marino Midwest, if they could dispute Mr. Barber's statements
regarding completion time and/or traffic disruption. Joe Santucci, Project Manager for J. F. Shea, stated that
Mr. Barber's comments were essentially correct, adding that some traffic might be diverted around deep shaft
construction at Main and Dodge and that Dodge traffic might be reduced to one direction. Greg Lorenz from
Marino Midwest stated that should tunneling be utilized, traffic on Dodge should not be significantly interrupted
but there would be significant impact on Main Street travel. Mr. Lorenz added that he thinks construction
could be completed in 4 to d months as opposed to the eight months estimated by Mr. Barber.
Alderman Paden asked for feedback regarding experience of Marino Midwest. Alderman Rainey stated that
she has confronted James Marino of Marino Midwest regarding this issue. She indicated that Alderman Lanyon
has spoken with Marino's references in Milwaukee and received favorable responses. Alderman Rainey advised
the Committee that they all received information tonight from Marino regarding their in-house personnel and
their tunneling experience. Mr. Barber stated that such documentation, while requested in the bid
specifications, was not included in Marino's bid, and as a result, their bid was considered unresponsive.
Alderman Newman referred to a letter from the National Union Fire Insurance Company which stated the
insurer's willingness to provide a Performance Bond based upon a review of Marino's staff and past
performance on other projects. He stated his assumption that the insurance company is assuming liability when
agreeing to provide a bond and saying the contractor is highly qualified for this project.
The Chair recognized Richard Persaud of Harza Environmental Services, the City's engineering consultant.
Mr. Persaud indicated that Harna's contract with the City includes bid evaluation. He stated that the extremely
complex and potentially dangerous nature of drop shafting and deep tunnel connection involved in this project
mandated a high level of scrutiny in evaluating a contractor's ability and experience. Alderman Newman asked
if Marino Midwest is qualified to do this job. Mr. Persaud responded that his conclusions regarding Marino
are based upon information submitted with their bid. This information disclosed two jobs for which tunneling
work was subcontracted. Mr. Persaud stated that because the bid documents required five years of tunneling
experience, as well as experience in jobs similar in nature to the Evanston project, he did not have sufficient
evidence to show that Marino Midwest has adequate experience to meet the qualification requirements in the
bid specifications. Alderman Rainey asked Mr. Persaud to explain Harza's recommendation to utilize open -cut
construction while acknowledging the additional traffic disruption that construction technique would create.
Mr. Persaud explained that the complicating factor in this project is the drop shaft to be located at Main and
Dodge. He indicated that open -cut excavation might allow movement of the drop shaft either to the east or
to the west, therefore possibly reducing the amount of time Dodge Avenue would need to be closed. He stated
that two lanes of Dodge could be utilized during open -cut operations depending on how construction details
were worked out with the successful contractor.
Alderman Rainey asked why personnel references provided by Marino Midwest were not checked out by Hans
Environmental, especially in light of the fact that there is a difference of approximately $250,000 between their
A do PW, 6/8/92, Page 3
'IOW bid and the second -low recommended bid from J. F. Shea. Mr. Persaud indicated that no contact person.
►+ , *ere identified by Marino in their bid proposal. Alderman Rainey asked if Harza contacted Marino fo
clarification regarding their tunneling experience. Mr. Persaud advised that Harza wrote to Marino on Apri
17, 1992 and asked for further details regarding experience in tunneling, deep shafts, and rock excavation
He stated that in response, Hama received from Marino a letter dated April 23, 1992 which listed thm i
references, all of whom were subsequently contacted by Harts. Mr. Peraud indicated that two of the thm
references advised Harza that Marino had sub -contracted tunneling work for their projects. In response tc
Alderman Paden, Mr. Persaud stated that all three references were satisfied with work performed by Marinc
Midwest.
The Chair recognized James Marino of Marino Midwest who stated that packets distributed to members of the
Committee address most issues raised by W. Persaud. He indicated that Marino did not sub -contract tunnelini
work for the third job for which Harza received a reference. Mr. Marino stated that his firm completed a jot
for the Milwaukee Metropolitan Sewage District in which they tunneled 220 feet of pipe under eight railroac
tracks and that the Milwaukee engineers were most satisfied with their work. In response to Aldermar
Newman, Mr. Marino stated that his company guaranteed a minimum of 25 % minority participation in the
Evanston project. In response to Alderman Paden, Mr. Marino stated that if awarded this contract, he woulc
create jobs for Evanstonians by establishing a training program for 16 people who would be paid $10 per hour.
with the intent to work them into full-time employment at union scale. Mr. Marino stated that bonding
companies know more about their clients than anyone and contractors must display a good track record tc
obtain performance bonds. Alderman Newman asked Mr. Marino if he would guarantee no change order!
should the contract be awarded to Marino Midwest. Mr. Marino responded that one can not make such a
promise when dealing with below -grade work. He added that Marino has never been sued by a project owner
or paid any liquidated damages in 84 years. Marino Project Manager Lorenz stated that the bid documents
were well prepared by Harry and leave little room for change orders. He added that he might be able to
suggest alternative methods for tunneling which might reduce traffic problems.
Alderman Rainey moved to reject staffs recommendation and to award the contract to Marino Midwest at the
base bid (tunneling) price of $12,444,864.50.
The Chair recognized Joe Santucci from J.F. Shea who stated that his company's low bid for the Transportation
Center was rejected because it did not include wage rates. He said that his company has been doing specialized T
work for 107 years including the deep tunnel. He stated that to compare the one tunneling job completed by
Marino to the extensive tunneling experience of Shea would be remiss. Mr. Santucci indicated that his
company would also be responsive to Evanston's minority community. He stated that it was most unfair for
Marino to have three weeks to lobby and distribute pamphlets to Aldermen when Shea just learned of the bid
award and has no opportunity to respond. Mr. Santucci said one could not realistically compare the Marino
Milwaukee job where tunneling was 10 feet below grade to the current Evanston job where tunneling will be
50 feet down. He added that Marino can not demonstrate five years of tunneling experience as required by
the bid specifications and that Marino's bid is thus unresponsive. Alderman Rainey stated that she did not think
the Marino bid is unresponsive. Mr. Santucci stated that the bid submitted by J.F. Shea for the Transportation
Center was found by the City Council to be unresponsive because of omissions similar to those by Marino on
this bid. He said that should the City Council award this contract to Marino Midwest based upon what they
have been provided after the bid opening to enhance their proposal, the Council would be undermining the _
bidding process.
Alderman Rainey stated that if the implication is that it is almost illegal to award the Contract to anyone other
than J.F. Shea, the Committee must be so advised. Mr. Barber responded that the issue here is responsiveness.
He indicated that case law in this area deals with the issue of responsiveness versus responsibility and that
neither staff nor the City's consulting engineers are questioning the responsibility of Marino Midwest. He .
added that the question at hand is whether or not the bid submitted by Marino is responsive to require 6ti
contained in the bid specifications. Mr. Barber stated that an alternative would be to reject all bids and 0m,
from scratch; however in this case, because there is a responsive bid, rejection of bids is not being
recommended. He advised the Committee that the City has not accepted materials from bidders after the bid
opening and that the bid process is prescribed by law. In response to Alderman Newman, Mr. Barber stated
that J.F. Shea did sue the City after their bid for the Transportation Center was rejected. The Committee than
voted 4-1 (Alderman Wollin voting nay) to recommend City Council approval for the low base bid from Marino
Midwest at a total cost of $12,244, 864.50.
Zara Mussel Chlorine System
The Committee voted unanimously to recommend City Council approval for the low bid from Kadinger Marine
Service at a total cost of $326,723.00.
1992 Combined Curb and SidcmWk ftlacement Progm
The Committee voted 5-0 to recommend City Council approval for the low bid from Shroeder and Shraeder
at a total estimated cost of $156,095.50.
Redevelopment of Smith and Fitzsimmons EUkS
The Committee voted unanimously to recommend City Council approval for the low bid from R. F. ldriss
Landscaping at a total cost of $10, 870.00.
Fimmons Paxk Tennis Court Resurfacing
The Committee voted 5-0 to recommend City Council approval for the bid from U.S. Tennis Court
Construction at a total cost of $5,888.00.
Mini Van for Water acm=ent
Alderman Rainey stated that she called Point One Motors today and got two quotes on mini vans. The first,
which she does not recommend, was for a 2.5 liter engine model in the amount of $14,624.12. The second,
for a 3.0 liter engine model, was for $15,218.13 which is $53.00 less than the price of the mini van
recommended by staff for purchase from Walton Motors in Skokie. She added that Point One would be able
to obtain the mini van for delivery in two days. Alderman Rainey stated that she is concerned about purchasing
the van from a Skolde dealer when it can be purchased from an Evanston dealer for a comparable price. Lou
Dittmer, Acting Fleet Services Superintendent, stated that when he contacted Point One Motors on Kay 13,
1992, he was advised that they did not have a vehicle on the premises comparable to the one at Walton Motors.
He added that Point One still does not have a similar vehicle and that they would be purchasing the van
described to Alderman Rainey from another dealer. Alderman Rainey asked to have this purchase held over
until the dune 22, 1992 meeting. Alderman Newman questioned the need for this vehicle. Water
Superintendent Richard Figurelli stated that his Department is currently down two vehicles and that a vehicle
is needed for water sampling. Alderman Rainey questioned the need for a the larger 3.0 liter engine. Mr.
Figurelli explained that the larger engine is needed because the van is frequently used to carry seven passengers
and is loaned to other City departments for the transportation of several people (i.e. Recreation Department
for the Special Olympics). Alderman Newman stated that car dealers are leaving Evanston and that staff needs
to make every effort to utilize those dealers remaining in Evanston. Alderman Rainey stated that staff needs
to develop a policy to get notice from Evanston vendors that they were involved in the bidding process.
Alderman Newman said he considers Alderman Rainey's suggestion a formal reference and asked staff to place
he issue of purchasing from Evanston vendors* on a future Committee agenda.
=ire Department Command Vehicle
he Committee voted 5-0 to recommend City Council approval for the proposals from: 1) Freeway for the
urnishing of a 1992 Ford Van at a total cost of $23,725.00; 2) the proposal from B & B Associated Equipment
A & PW, 618192, Page 5
for interior equipment at a total cost of $6,251.99; 3) the proposal from Lund Industries for lighting and radio
elyi0ent at a total cost of $3,833.40; and 4) the proposal from Brownie Signs for lettering at a total coat of
$225.00.
Robert Crown Community Center Boiler and W= Heater Repairs
The Committee voted unanimously to recommend City Council approval for the proposal from Hydronics
Piping Corporation at a total cost of $12,550.00.
Traffic Signal Installation and Mod i"tion
The Committee voted 5-0 to recommend City Council approval for the low bid from Hecker & Company at
a total estimated cost of $ 156, 860.00.
Pneumatic Boring Tool for Water Dersartment
The Committee voted unanimously to recommend City Council approval for the proposal from T.T.
Technologies at a total cost of S5,914.00.
Eotontomi Bus Service
The Committee voted 5-0 to recommend City Council approval for the proposal from Winkels Transportation
Company at a total cost of $ 10,102.68.
Calcium Chloride Alley ARplication
Alderman Wollin thanked the Public Works Director for information regarding the environmental impact of
Calcium Chloride applications. The Committee then voted unanimously to recommend City Council approval
for the proposal from Sicalco at a total cost of S42,221.00.
ITEMS FOR CONSIDERATION:
Docket 133-6A-92: Sanitation Det =ent Collecfion Sgbedule Adjustmo�
The Committee voted 5-0 to recommend City Council approval for staff s recommendation to change Friday
pick-up to Wednesday and thus have refuse/recyclable collection Monday through Thursday.
Docket 134-6A-92: R= ution 40-R-92 - Endorsing the State Income Tax Surchalc
The Committee voted unanimously to recommend City Council approval for Resolution 40-R-92.
D�ckel 135,;,666--92: Resolution 43-R-92 -_Ease em nt Agreement with Associated Talmud Igab;
At the request of the Associated Talmud Torahs, this item was held until the June 22, 1992 meeting.
Rocket 136-6A-92: Resolution 44-R-92 - Library Contractual S em*ces Prn s
The Committee voted 5-0 to recommend City Council approval for Resolution 44-R-92.
Docket 137-6A-92: Ordinance 49-0-92 - Extending Special Service District #4
The Committee voted 5-0 to recommend City Council introduction of Ordinance 49-0-92.
Docket 138-6A-92: Offi ce 50-0-92 - Two-Wav Stop -_Reese and That's
The Committee voted unanimously to recommend City Council introduction of Ordinance 50-0-92.
Docket 139-6A-92: Ordinance 51-0-22 - SWe of Package Liquor in Warehouse Clubs
Docket 140-6A-92: Ordinance 52-0-92 - SWe of Warm Beer and Wine in GMVjy Stores
Docket 141-6A-92: Ordinance 53-0-92 - Sale of Warm Beer and Wine in Gen=W Mcrchalndise and Drug
Stores
Alderman Rainey moved to recommend City Council introduction of Ordinance 51-0-92 and to table
AAPW,6I8192,Page 6
r ..
Ordinances 52-0-92 and 53-0-92 until the Rules Committee has developed referendum language regarding the
sale of warm beer and wine in grocery stores. In response to a question from Alderman Newman, Assis "
City Manager Bruce Zimmerman advised that the Rules Committee is waiting for approval from
Administration and Public Works Committee before drafting referendum language. Alderman Esch moved to
approve the referendum concept and to direct the Rules Committee to proceed with referendum language
development. Alderman Esch's motion passed unanimously.
Alderman Wollin, stating concern that another applicant whose square footage exceeds the 60,000 requirement
in Ordinance 51-0-92 might appear, asked if the phrase "for the purpose of economic development should
appear somewhere in the proposed Ordinance. Alderman Newman commented that Committee and City
Council minutes clearly reflect aldermen's views regarding granting of liquor licenses solely for economic
development purposes. He added that the proposed Ordinance limits the number of package liquor licenses
for 60,000 square foot establishments to two. The Committee then voted unanimously in favor of Alderman
Rainey's motion to introduce Ordinance 51-0-92 and to table Ordinances 52-0-92 and 53-0-92.
Docimt 142--6A-92: Ordinance 15&M- - McDaniel Avenue Land A2QuisifiQn
The Committee voted 5-0 to recommend City Council introduction of Ordinance 55-0-92. The Committee also
voted unanimously to recommend suspension of the rules and City Council adoption of Ordinance 55-0-92 this
evening.
Docket 143-6A92:_Ordinance 56-0-92 - No,pkhag. Zone - Hartrey South A ikmRster,
The Committee voted 5-0 to recommend City Council introduction of Ordinance 56-0-92.
(No Action)
rlUdS PREVIOUSLY CONSIDERED:
Docket 122-5]L92- Ordinance 48-0-22 - Saturday ParldnLgn- Urove Street Benymn Ridgg and Asb=
The above previously considered items were, without further Committee comment, transmitted to the City
Council for adoption.
CITY BILLS OF JUNE 3, 1992
The Committee voted 5-0 to approve the June 3, 1992 City Bills.
There being no further business, the meeting was adjourned at 8:58 P.M.
L7z
Christopher Joiniison
Director of Safety and Risk Management
MR UTES OF THE
ADMINISTRATION AND PUBLIC WORKS COM is Y & ram,
Meeting of June 22, 1992
Members Present: Aldermen Esch, Nelson, Newman, Paden, Rainey, and Wollin
Members Absent: None
Staff Present: Adamus, Aiello, Barber, Berkowsky, Boddie, Brenniman, Elg, Fair, Edwards, Hunt,
Hunter, C. Johnson, Larson, Rubin, Shonk, Stoneback, Tonidnson, Whalen, Witt,
Wirth, Yonker, and Zimmerman
Presiding Official: Alderman Nelson
SUMMARY OF ACTION:
The meeting was called to order at 7:34 P.M.
Minutes of June 8 1992 Meetine
The Committee voted 4-0 to approve the minutes as submitted.
COMMMCATIONS:
Resoonse to Bills List Inquiries
The Committee voted unanimously to accept the Communication.
Eire Department Monthly R=rt - May, 1992
The Committee voted unanimously to accept the Report.
Holiday Inn-Pariging_FaadUty
The Committee voted 4-0 to accept the Communication.
Mini Van for Water Department
The Committee voted unanimously to accept the Communication.
Alderman Esch arrived at this time.
SontracgW Tree Planting Status ROW
Director of Parks, Recreation, and Forestry Donald Wirth clarified for Alderman Nelson that a final decision
has not yet been made regarding the future use of private contractors for the Tree Planting Program. He
indicated that one staff position has been eliminated in the current year and that personnel previously utilized
for in-house tree planting are now doing other work in the Parks and Forestry Departments. In response to
Alderman Rainey, Mr. Wirth stated that except for some supervision issues, the quality of work through
contractual tree planting is comparable to that of City crews. The Committee then voted 5-0 to accept the
Report.
.Litigation Status Report
Alderman Newman stated that he has several questions regarding the Report that should be addressed in
executive session. Alderman Rainey asked staff to schedule an executive session as soon as feasible.
PURCHASES:
otitis Vaccine
The Committee voted 5-0 to recommend City Council approval for the low proposal from SmithKline Beecham
Pharmaceuticals at a total estimated cost of $16,800.00.
Lemar Avenue Paving
The Committee voted unanimously to recommend City Council approval for the low bid from Eric Bolander
Company at a total estimated cost of cost of $49,527.59.
Sherman Avenue Ggmge ftairs
Alderman Nelson questioned why the low bid from Design Installation Systems is being rejected. Staff clarified
that their bid submission did not include a bid bond, a document that is required for all construction projects.
Staff explained that a bid bond, generally provided by an insurance company, reflects a company's financial
solvency and guarantees the quoted price until contract documents are executed. The Committee then voted
5-0 to recommend City Council approval for the second low bid from Golf Construction at a total cost of
$180,000.50.
Zebra Musel Control System Field Engineering Services
The Committee voted unanimously to recommend City Council approval for the proposal from Alvord, Burdick
& Howson at an estimated total cost of $77,000.00.
Water Intake Pipeline In=g ion
Alderman Rainey asked that the Committee be provided with a summary of costs associated with the Zebra
Mussel Control Program at a future meeting. The Committee then voted 5-0 to recommend City Council
approval for the low bid from Lake Erie Diving and Construction at a total cost of $14,020.00.
Computer Room Air Con idoner
In response to an inquiry from Alderman Rainey, Director of Building Operations Max Rubin stated that $400
was spent for a compressor for the old computer room air conditioner. He added that while the old air
conditioning unit has been scrapped, the compressor unit will be kept on hand for future use. Alderman
Newman commented that the City Council needs to be informed regarding surplus funds in the Capital
Improvement Fund as some Aldermen might wish to develop alternative plans for their use. The Committee
then voted unanimously to recommend City Council approval for the low bid from Dial One Aleyden at a total
cost of $30, 643.00.
Alderman Paden arrived at this time.
ITEMS FOR CONSIDERATION:
Fire Chief James Hunt addressed the Committee and advised that there have been two neighborhood meetings
to discuss issues associates with the proposed relocation of Station #1 from 909 Lake Avenue to the corner of
Wesley and Emerson. He indicated that the first meeting was held in the First Ward and was attended by
twelve citizens and several Aldermen. Chief Hunt stated that people who attended that meeting came away
with an understanding of the rationale for station relocation. The Chief advised that the second meeting was
held with neighbors of the proposed site and was used to address concerns regarding architecture and noise.
.Chief Hunt observed that he has not received many negative comments regarding the proposed relocation.
The Chief presented a chart to the Committee which showed ambulance response times for the current year.
He explained that many areas where response times have been in excess of five minutes are on the west side
of town; a situation that would be improved should Station #1 be relocated to Emerson and Wesley. He added
that such a relocation would not greatly compromise ambulance response times to east Evanston. Chief Hunt
also presented a chart showing the location of ambulance calls within the City. He stated that the new station
at Emerson and Wesley would lie in the middle of the area of the City with the greatest number of calls for
emergency medical services.
Alderman Rainey stated that she has no problem with authorizing the City Manager to begin implementing the
Relocation Plan or moving Station #1. She stated that she is concerned about proceeding with renovating
Stations #2, #3, and #5 before land is acquired for Station #1 and a design developed for the new facility. She
questioned if, armed with the knowledge the City is interested in acquiring the Emerson/Wesley property,
someone could drive up its purchase price. Chief Hunt responded that the City would use appraisals to
determine a fair market price for the land and would utilize the condemnation process if a reasonable purchase
price could not be negotiated. In response to Alderman Rainey, Chief Hunt indicated that he does not know
if any negotiations have taken place with the Emerson/WesIey property owner.
Alderman Rainey asked if it is premature to consider renovation of existing fire stations prior to developing
cost figures for the new station. Chief Hunt stated that the condition of those stations needing renovation is
such that the process needs to begin as soon as possible. He added that costs for renovation need to be
developed so that both renovation and new station construction can be accomplished within budgetary
guidelines. Alderman Wollin commented that there has been significant delay in the renovation of Fire Stations
on Central Street. She stated that none of the staff recommendations involve spending money and that the City
Council will be able to develop an approach to renovation/construction issues when costs are determined.
Alderman Newman stated that he has no objection to the concept of station relocation and renovation but would
have found it helpful to have a rough budget and a prioritization of stations to be renovated. He asked when
cost figures will be returned to the Committee. Chief Hunt stated his intention to engage an architect to assist
in cost determination and to return to the Committee as soon as such cost figures are available.
Alderman Rainey cited language from the City Council Agenda which states, "Authorization for the City
Manager to begin the process for selecting architectural services for the renovation of Station #2, #3, and #5."
She stated that based upon such language she anticipates the next thing for City Council consideration to be
a contract for renovation design for the three Stations. Chief Hunt stated that is staffs intention to engage an
architect for cost determination purposes only at this time and to report back to the Committee such results
before recommending award of a contract for design services. Chief Hunt clarified for Alderman Nelson that
a recommendation regarding an architect for design of the new Fire Station will be made after the land is
acquired. The Committee then voted 6-0 to recommend City Council approval for staff s recommendations
to: 1) Relocate Station #1 from 909 Lake Street to the corner of Emerson and Wesley; 2) Renovate Stations
#2 (702 Madison), #3 (1105 Central) and #5 (2830 Central); 3) Authorize the City Manager to negotiate the
purchase of land for the new Station #1, and; a) Authorize the City Manager to begin the process of selecting
an architect for the renovation of Stations #2, #3, and #5.
Docket 153-613-92: Funding for Wdee Avenue Maintenance Cgntract
The Committee voted 6-0 to recommend City Council approval for the recommended funding mechanism for
the improvement of Ridge Avenue from Dempster Street to Lyons Street.
'Docket 154-6B-92: Resolution 38492 -Lease of Van tct Neighbors al Work
The Committee voted unanimously to recommend City Council approval for Resolution 38-R-92.
Dzket 155-611-92: Resolution 39- -92 - EVMARK Agreement
The Committee voted unanimously to recommend City Council approval for Resolution 39-R-92.
Docket 135-6A-92: Resolution 43-R-92 - Agreement wiLh Associated Talmud Torahs
In response to a question from Alderman Wollin, Associated Talmud Torahs representative Rabbi Matanky
confirmed that the wire system for the proposed ERUV will be benign. City Engineer James Tonkinson
clarified for Alderman Nelson the fact that an indemnification agreement protecting the City from liability will
be included in the contract documents. The Committee then voted unanimously to recommend City Council
approval .or Resolution 43-R-92.
Docket 156-613-92: Resolution 45-R-92 - Prevailing Wage Rates
The Committee voted unanimously to recommend City Council approval for Resolution 45-R-92.
Docket 157-611-92: Resolution 47-R-92 - Lease of Civic Center Svacc to the Leapge of Women Voters
Alderman Newman stated that he feels the rates charged to Civic Center tenants are low when compared to
rates paid by tenants of other facilities. The Committee then voted 6-0 to recommend City Council approval
for Resolution 47-R-92.
Docket 158-6B-92: Resolution 48-R-92 - Easement Ag=ment with the Chicagg I=sit Authority
The Committee voted 6-0 to recommend City Council approval for Resolution 48-R-92.
Docket 152-6B-92: Resolution 49-R-92 - Easement Agreement with the Metropolitan Water Reclai
District
The Committee voted 6-0 to recommend City Council approval for Resolution 49-R-92.
Docket 108-5A-U: Ordinance 36-0-92 - Creating Parking Zon; - Church West of Dodge (No Action)
]10CUT tou-Otto: sminance aru-yz - mortgage neyenue xerunaing tsona mug
Mr. Ron Norene, the City's Bond Consultant, advised the Committee that the Refunding is being requested so
that lower rates can be obtained for outstanding bonds to better balance to current mortgage rates. In response
to Alderman Rainey, Mr. Norene confirmed that AMBAC, the bond insurer, miscalculated their potential losses
at the time of bond issuance. He added that because of severe time constraints, many other insurance
companies have made similar mistakes. Mr. Norene advised Alderman Rainey that the City will incur no costs
or liability but warned that should the City not allow the Refunding as requested, Evanston could be tarnished
when the insurance company has to come up with extra money to meet the deficit in their bond fund when
bonds are retired in the year 2007. The Committee then voted 6-0 to recommend City Council introduction
of Ordinance 60-0-92.
Pocket 161-6B-92: Ordinance 61-0-92 - Four -Way Stop - Coffax and OrdU=
The Committee voted unanimously to recommend City Council introduction of Ordinance 61-0-92.
Docket 162-613-92: Ordinance 62-0-92 - Three -My Stop-- Clyde and Brummel
Alderman Rainey advised the Committee that an amended Ordinance will be provided for the July 13, 1992
meeting which will add a four-way stop at Brummel and Callan to this legislation. She recommended City
Council introduction of the Ordinance as written this evening. The Committee then voted 6-0 to recommend
City Council introduction of Ordinance 62-0-92.
A & PW, 6/22/92, Page 5
rIZMS PREVIOUSLY CONSEDERED:
Docket ■ r; rr Ql+ 1,1! r Sale of PacWe WUor in Wm-ehouse Club
D+. + : rr HIV t 1 « f `1 \ r Parldng Zone - Ha= Sguth of Dzmpsta
. i• r + + r+ ram+
Councilradoption.
It r -4 i __!11 -_t + 1 1 1 lr..�l• r 1. + •+
19
��.� .; ' � r t., • . i �.�ii �_cl+ r� t 't-r• ,l.� i.l• ,Ir �� .
CITY BILLS OF JUNE 17, IM
Alderman Newman requested that the minutes reflect his concern for costs associated with the lawsuit Amed
National Bank v. City of Evanston. He stated that the City Council was previously advised that remaining legal
fees associated with this action would not exceed $250 and there now exists a Iegal bill from Altheimer and
Gray for over $2,000. Alderman Newman requested a report from staff regarding the number and location
of fax machines owned by the City. Alderman Paden requested a meeting of the Legal Sub -Committee to
discuss Altheimer and Gray bills and to receive an update from the Legal Department regarding additional
changes made to reduce outside counsel fees. She stated that the Litigation Report received from staff does
not include all matters of pending litigation and asked for a meeting with First Assistant Corporation Counsel
Herbert Hill to discuss such omissions. The Committee then voted 6-0 to approve the June 17, 1992 City Bills.
OTHER BUSRgESS
Alderman Rainey requested a staff report describing the City's purchasing process.
Alderman Newman stated that last weekend's Custer Street Fair went very well and that the closing of Chicago
Avenue had minimal impact. He added that he did not see the promised police officers present for traffic
direction and asked Alderman F—rch to see if Fair sponsors had lived up to their agreement to provide additional
police for traffic control purposes.
There being no further business, the meeting was adjourned at 8:30 P.M.
4:Yz�t / //
Christopher 1ohhon
Director of Safety and Risk Management
Naetinq of Jtily 13, 1992
Meters Present: Aldermen Esch, Nelson, Newman, Paden, Rainey, & Wollin
Members Absent: None
Staff Present: Adamus, mil, Barber, Etmya, Brenniman, Elg, Fair,
Wmrds, Grotisky, Fitt, Mmter, Jacobi, Jennings, Kassen,
Shank, Taylor, TIOnki rISM, Witt, Wirth, Zilmnrman
Presiding Official: Alderman Rainey
SUNKM OF AMICN:
The meeting was called to order at 7:05 P.M. The Chair introduced Planning &
Zoning Director Charmain Borys, who gave a brief history of the plan to enhance
the appearance of the Green Bay Road Corridor, which was developed by the Plan
C tmrdssion in 1985. chanT ain introduced representatives of Land Design
Collaborative, James Gamble and Terry Smith. Mr. Gamble made a slide
presentation on the Proposed landscape design Plan recommended for the
�t of the Chicago & North Western Railway ant on the east side of
Greets Bay Road from Isabella Street to Emerson Street.
After the presentation, the Chair thanked the presenters and asked for questions
from those in attendance. In response to oomxttee questions, staff indicated
that it has discussed the possibility of the Chicago & North Western Railroad
road
providing project funding and will continue to pursue this. Staff also clarified
that the store advertisement signs would remain visible following the improve-
ments. ,..The Cyac,�mittee requested additional information on the lighting plans
�CC[1[ -i ated with this project. Staff stated that the C & NW'Railroad has
preliminarily mi narily indicated that their hti 1 d ng at Green Bay and Shipson will be
razed. in response to a question regarding disn pticn to traffic during
construction, City Engineer Jim Tonkinson stated that there would be minimal
disruption to traffic during mnstructi.on of the embankment since only small
.�hLs would be involved at any one time.
The committee agreed to further consider these improvements during its
consideratan of the capital Iqxnvwent Plan this Fall.
mutes of June 22, 1992 Meet*
The committee voted unanimously to approve the minutes as submitted.
CICMRIICAMCI S:
City Fax Machines
The Committee accepted the Oomnmi.cation without discussion.
A & PW - 7/13/92 -2-
7he Committee briefly discussed a legal opinion from Ellen Szymanski, Assistant
Corporation counsel, which stated that it would be virtually impossible to
enforce a law requiring a non-resident vehicle owner to have a C1ty sticker.
Alderman Paden corrected the reference to note that she was referring to "rolling
vehicles" rather than parked, and stated she will contact a relative in a City
similar to Evanston to get mare information on how out -of -city vehicles ar8
treated when they use the streets for periods of time longer than ninety days.
the Omranittee agreed to hold action an this camw nicatian pending Alderman
Paden Is research.
In response to Alderman Wollin, Public Works Director David Barber stated that it
was not our intent to require alleys be paved but, rather, rely on citizen
petitions. ahe proposal provides sane seed money to encourage more petitions.
The city has received one petition this year requesting paving of an alley.
Alderman Nelson asked if the budgeted figures included costs of maintenance,
re{�lacement, or repair, and noted that a project of this magnitude could affect
our credit rating. Mr. Barber stated that maintenance costs are not included,
but drainage costs are included. The Chair indicated that she will ask for
comments from other Aldermen regarding this V.Lu�jLaf,. The Committee approved a
reference to the Budget Policy Committee to order the debt service issue and
agreed to discuss this rLvVLfxik further during its deliberations on the Capital
Program.
Date for Public Hearin on 1993-94
The Committee agreed to hold the Public Hearing on the 1993-94 Budget on July 27,
1992 at 7:00 P.M.
At this time, Alderman Neyaman awised himself from the meting.
P[SES:
Sand. Stone. Concrete. and &%h gjt_ Pates j„g4_ ffg
The Uzo ttee voted 5 -- 0 to I G6+4.,.,=l J City Council approval for the low bid for
sand fran Tanyan Brothers at a total estimated cost of $15,246.00; the low bid of
Cmq=ella Sand & Gravel Co. for stone at a total estimated cost of $45, 745. 00;
for the low bid for concrete from Builder's Ready Mix at an estimated total cost
of $14,000.00; and for the low bid of Sherwin Corp. for asphalt patching material
at an estimated total cost of $14,400.00.
Police Station Washroom Renovation
In response to Alderman Nelson, staff explained that there were five washroom to
be renovated. These were not included in the renovation of the Police station.
Alderman Esch commented that we saved money a few years ago only to spend more
now. The Committee voted to City council approval for the low bid of
H. Ray Anderson & Associates for renovation of Police Station washrooms at a
total estimated cost of $47,230.00.
A & PW - 7/13/92 -3-
The Committee voted 5 - 0 to City Council approval for the low bid of
Kedmont Water Proofing Do. for the Service Center F.�cpans m Joint Project at a
total estimted cost of $12,000.00.
The ChAr asked how it was possible to receive bids of such differing amounts.
Staff a ,ded that advertised for bids and only received two bids. The
high hi ddder didn't rage to the pre -bid meeting. Staff indicated it is satisfied
that the law bidder is qualified and has a.good grasp of what needs to be done.
The Committee voted unani=usly to re-,-usmud City Council approval of the low bid
of Raney Harris, Inc. for Civic Center Masonry Repair and Cleaning at a total
estimated cost of $48,000.00.
Central Street C&NWRv Station k2%j_m
The Cbnmittee voted 5 - 0 to City Council approval for the low bid of
Raney Harris, Inc. for C & NW Central St. Station Masonry Repair/Cleaming at an
meted cost of $9,700.
The OMMittee voted 5 - 0 to City Council approval for Cumge Order #6
for Curb ReQwal, Special PWavation, and Manhole Adjustment at the Basin S03
Relief Sewer System by LoVerde lion Cmpany at a total estimated cost of
$20,517.60.
Basin S06/S13 Relief Sewer Svsten
The Committee voted 5 - 0 to A.=%.Aw.►=,1 City Council approval for Change Order #4
for additional work related to the a10=.LV+CA,cy repair of the existing 54-inch
diamBter oaabined sewer on the extension Of hUUord Street in Basin S06/S13
Relief Sewer System by McNally at a total estimated oast of
$33.191.20.
levy Reolavement
Staff indicated the estimated life expectancy of the new roof is 20 years. The
Committee voted unanin=ly to City Council approval of the low bid of
Meier Roofing Co. for replacement of the Luny Center roof at a total estimated
oast of $129,700.00. Alderman Rainey asked if the consultants had looked for
structural damage. Frank Kassen, Building Operations Supervisor, stated that
until the old roof is torn off, they can't tell how much damage is there. Staff
anticipates that there is sane minor damage to the roof structure.
The Committee voted 5 - 0 to City Council approval of the low bid of
Free Way Ford for a Dump Track cbassis at a total oast of $40,149.00; and for the
low bid of B & B DxIustries for the D zTp Truck body, plat, and frame at a total
cost Of $18,602.00.
1
A & PW - 7/13/92
-4-
Lakefront ne Design services
The Committee voted unanimously to ..Q--"&at=nd City Council approval, of the low
bid of Douglas Hills Associates for Lakefront Landscape Design services at a
total estimated cost of $4,000.00.
The ammittee voted i=niyously to city Council approval of the low
bird of Aerial Rpipmat for a Chipper for the Forestry Department at a total
cost of $15,925.00.
The Oanmittee voted unanimously to City Council approval for the
purchase of outplacement services from Jarosz Associates for the sax
individuals whose positions were elimmnated as part of the management reorgani-
zation at a toted cost of $39,000.00
The Committee voted unanimously moody to .,.1 City Council approval for a
Clontract Change c der from Eric Bolander --I Co. for the Green Bay Road
Corridor ImproVezient. The change order will provide the water service for the
irrigation and elet.ic service needed for irrigation and street lighting. The
estimated cost is $49,974.70.
(Alderman Newman rejoined the Committee)
'Am Chair recognized Mr. James K. Suhr, Chair of the Energy Alternatives Task
Farce, who gave a brief summary of the events leading up to the Task Force
request for consulting services. in response to the RFP sent out earlier this
year, the Task Force received six proposals of which four were eliminated. The
ramining two were interviewed, analyzed, andevaluated by the Task Force and
Stanley Consultants (which was hired to assist the Task Force in reviewing the
q ua1 i fdcations of the respondents) . All participants in the selection and
..Q%A..UUr-L.dation process concur with the choice of R. W Beck & Associates (assisted
by the law firm of Spei gel & MrDitLr ud) to omthict a power supply study.
The Char asked for a motion' to approve the purchase. Alderman Wbllin camiented
that she was strongly in favor of the p.uV4=-,..ive City enemy policy which was
LcA-%An=,Jed in the manorandum from the Task Force. she wondered what steps could
be taken to move forward on an energy policy. Mr. Suhr stated that the Task
Force had held a nrel mmi ry meeting with the city Manager on possible a►&vz►.y«.ats
to the city Building Code, a p el m;nary meeting with the Evanston aw ronmental
Control Board, and has scheduled a follow-up meeting with the E:E7CB. The EEcB
has expressed an interest in picking up a fair portion of the responsibilities
along this line, and W. Suhr believes the energy policy is moving forward now.
A & PW - 7/13/92
-3-
The Committee voted 5 - 0 to City camci.l approval for the low bid of
Kedmont Water Proofing Co. for the Service Center E xpa unm Joint Project at a
total estimated cost of $12,000.00.
ribe Chair asked how it was possible to receive bids of such differing arm mts.
Staff responded that we advertised for bids and only received two bids. The
high bidder didn't came to the pre -bid meeting. Staff indicated it is satisfied
that the low biddy is cpialified and has a. good grasp of what needs to be done.
The Committee voted u�.� mly to City om=il approval of the low bid
of Raney Harris, Inc. for Civic Center Masonry Repair and Cleaning at a total
estimated oast of $48,000.00.
Central Street 9MY Station Recairs
The 0=mittee voted 5 - 0 to ...,nd City Oouncil approval for the low bid of
Raney Harris. Inc. for C & NW Central St. Station Masomty Repair/CleaniM at an
estimated cost of $9, 700.
The Camndttee voted 5 - 0 to Lam...,. -al City Council approval for C range order #6
for Curb Remmmi, Special E azmtian, and Manhole Adjustment at the Basin S03
Relief Sewer System by LoVerde Construction Company at a total estimated cost of
$20,517.60.
Basin S061S13 Relief Sewer System
The Committee voted 5 - 0 to LG.+Li1.1.G1 City Council approval for awige order #4
for additional work related to the repair of the existing 54-inc h
diameter combined sewer on the extension of Mulford Street in Basin S06/S13
Relief Sewer System by McNally Coa]structi oil at a total estimated cost of
$33.191.20.
Staff indicated the estimated life expectancy of the new roof is 20 years. The
Committee voted mmiimmly to City Council approval of the low bid of
Meier Roofing Co. for replacement of the bevy Center roof at a total estimated
oast of $129,700.00. Alderman Rainey asked if the consultants had looked for
dal damage. Frank Kassen, Building Operations Supervisor, stated that
until the old roof is torn off, they can't tell how much damage is there. Staff
anticipates that there is some minor damage to the roof structure.
The Committee voted 5 - 0 to City Council approval of the low bid of
Free Way Rxrd for a Amp Truck chassis at a total cost of $40,149.00; and for the
low bid of B & B Industries for the Dump Truck body, plow, and frame at a total
cost of $18,602.00.
A & PW - 7/13/92 -5-
Alder an Nelson stated that he will not support the power supply study at this
time. He believes it should wait for a few weeks while negotiations are still
underway on a new franchise. He stated that it was premature and ill-advised to
expend funds for such a study at this time. He requested that this purchase be
held over to the next meeting.
Alden Fsch stated that she noticed that the study could be terminated at any
time at no additional cost other than services rendered to date. Aldeannn Nelson
stated he was aware of that.
Mr. Suter sited that since start-up of the study could take apprmdnately
three weeks, that he waald re.,.►.1.1 that the Oonmittee approve it tonight and
move forward. If something happened with the franchise before, say, August 15,
no work would have been done, and no dollars would have been eg3ended.
Alderman Nelson stated that he felt very st=Vly that this would be an ill-
advi_sed expenditure. He reserved the right to dwige his mind and hoped to keep
an open mind.
chairmmn Rainey stated that she was very supportive of this study. she did not
believe that the study would delay franchise negotiations.
Chain= Rainey asked for a vote on the Task Forge to select R. W.
Beck & Associates for c sulting services for a Power supply Study at an
estimated cost oyf._ $68, 050 . The Committee vets was 5 ayes - 1 nay (Alderman
Nelson opposing) to �} LGN4Al.1.-..a City Council approval.
I7E S EUR r L%.*xL •AMC1 Z:
Docket 169-7A-92: Resolution 50-$=2Z_=jAase AareemP.nt for M.A.G.
The Omnittee voted „n ni„ ously to Lr.%. IuZa.1 City O)L mcil approval for
Resolution 50-R-92, which would amend the Lease Agreement with Mothers Against
Gangs for the property at 1817 Church Street to name the City Manager's Office as
tY
,t 170-7g-92: Reso tau ian' 53-R-92 - CTA License &,1k1z.C.&5=At for one
Mai nrd=rn
The Oaami.ttee voted unanimously to reL..,.uirx,1 City Council approval for
Resolution 53-R-92, which would authorize the City Manager to execute a License
Ay,c=maitr with the Chicago Transit Authority for Landscape Maintenance at the new
Transportation Center.
Docket 171-7A 92: ordinance 65-0-92 - 1992 ProDerty Tax Lew
The Committee voted Unanimously to L=�.&.uucnd City Council introduction of
proposed Ordinance 65-0-92, the 1992 P�uj.=4Ly Tax Levy ordinance.
A & PW - 7/13/92 -6-
=92: O cam}" ance 66-0-92 - Accegtina Bond Order for Series 1992
he av[dttee voted unanimously to .r'6' AA4gW.ijj city V4tmcil introduction and
adoption ofordinance 66-0-92 to allow the City to close on the bond
sale on July 15 and receive the bond at that time.
Docket 173-7A-92: gplinaM 67-0-92 - Y Stow - Chanceilor/Eastwoo
The Cmmlittee voted townimo s y to L city O ncil intr d ctiran of
Ordinance 67-0-92 .
The eammittee Voted unwnimously to re....=;.,.i city Comcil introduction of
proposed Ordinance 73-0-92.
s . IT,- t 0- t t �_� ! �t� -+ ._ +r
rIM PREVIOUSLY u.aRy � .A, ft r:
Docket 160-6B-92: Ordinance 60-0-9 - Issue
No Action.
,market 161-6B-92: Ordipance 61-0-92 - 4-Wav StOD - Cblfax/Orrin=
Previously introduced.
Docket 162-6B-92: Ordinance 62-0-9 - e I
Previously introduced.
aY'1'Y RMT OF J= 9, 1992
In response to questions ring several expenditures at Wolf Camera & Video,
Aw:ly �i ng Agent Kevin Fair indicated that Wolf C m xa & Video is the parent
co pany for Jeron camera. The hills are late billings gs for the months of May and
J1me. Alderman Rainey stated that she wanted to be certain that these were not
duplicate hills. She that in the future we stop making purdu ses of
cameras from stores like this because we can get duper cameras elsewhere.
Alderman Rainey also questioned the $355 expenditure to North Shore 2►owing for
Relocates (page 10). Mr. Fair responded that relocates involve the towing of
parked cars which interfere with sewer projects around the Water Department. He
will get more information on this for the next meeting.
Alderman Rainey also questioned the expenditure of $2, 000 for electrical services
(page 19) from Pinner Electric Cb. David Jennings Lc.�j",.%d that this expense
was for changing traffic signals at seven intersections.
A & FW - 7/13/92 -7-
Mr. Fair responded to a question from Alderman Wbllin concerning the Theater
Performers (page 32). These are actors who performed during Fleetwood/jourdain
daytime theater performances. Recreation Superintendent Richard Grodsky
explained that these were two special performances. The actors were paid for
taking time off gran their jobs, and the aqmm is covered by ticket proceeds.
Alderman Nelson asked about the expenditure for a legal opinion from Chapman &
Cutler (page 56). Mr. Shonk ,.c_,L . d that this expense was related to the
runt bond isswa. Alderman Nelson also questioned the number of purchases from
skokie Plumbing Supply (pages 56, 57 & 58) . Kevin Fair ,.�j.^jaJed that these
were carputer errors. Alderman Nelson wondered whether there was a company in
Evanston that could meet our need for plumbing materials. Alden= Rainey stated.
that Alderman Esch had looked into this and found that Evanston companies are
unable to supply all of the materials needed.
Alderman Nelson also questioned the lease of an electric ladder (page 60).
Frank Kassen explained that it was for repair work done at the Service Center.
This expense was posted under the wrong account number.
Alderman Nelson also questioned the charge for legal services fram Schiff,
Hardin & Waite (page 66). This was for arbitration relating to water service to
other --unities.
After this discussion the Committee voted 6 - 0 to appxwe the July 9, 1992 City
Bills.
There being no fiurther business, the meeting was adjourned at 8:35 P.M.
Carolyn A. Taylor
City Manager's Secretary
pill n r • 4• . k ,:+ r •4�Iz r• r V V Ms.
Maetirq of JUIy 27, 1992
Members Present: Aldermen Esdi, nelson, Neuman, Paden, Wispy, & Wollin
Members Absent: None
Staff Present: Aiello, AndBr9 , Barber, CaSey, Elg, E'er, Figumlli,
ft"amchi, Hill, Grcd-Sky, Hunt, Jacobi, Jennings, Rubin,
Schodcweiler, Shcnk, Taylor, Tonkinson, Witt, Wirth,
Zendell, Zimnei3m, Yor ker
Presiding official: Alderman Rainy
SUNNNRr OF ACLTIQI:
The meeting was called to order at 7:05 P.M.
Public Hearing on 1993-94 Budget
The hair announced that this Public Hearing was required by ordinance to be held
five months before the City Manager submits his Proposed Budget to City Council.
she then opened the Hearing to comments from those in attendance.
Ms. Ann Dienner offered a . - _ .,:..Jatim that the Cmudttee read a book
entitled, "Head to Head," by Lester 2mrow, an economist fray M.I.T. She highly
,.CA.%A.,.=.aed it and suggested that all citizens ought to acquaint themselves with
this book.
Mr. James Matykiewicz asked the aatmittee to consider going back to the budget
format used in previous years which gave a breakdown on the number of etploy+ees
in each Dot. He also suggested the formal include the total cost of each
V4.�,y,.c,u, and a detail of funding sources, such as City, Township, or School Dis-
trict. He also suggested giving serious consideration to avoiding transfer of
funds from one Fluid to another. He stated that he believed water bills would
not be so large if Water Fund monies were not used for other purposes.
Chairman Rainey co nnented that the CD Advisory Committee had the very same
concerns about groups that we fund, and we now require that they give us a total
revenue budget fran their previous year so that we can see the total cost and
source of funds for operating these
In response to a question from Alderman Newman, the City Manager stated the
current beet does not include a detail of [hiified Budget funding sources or the
entire cast of bmu4jdm. that are partially funded by the City, but, the sugges-
tion is a good one.
4 `
A & PW - 7/27/92 -2-
In response to questions from Alderman Newman regarding Water rates, the City
Mm a gar stated that our water rates are among the lowest in the area. Alderman
Newman agreed With the City mml& er that if our rates are not higher than other
co aRmities and we are not making = rate payers pay mare, it is totally
,,t, ..,.,-Iate to transfer money from the Water Ftmd to the General Fund. Alden
Newman erphesi2md that, when we talcs money from the rater Fund, everybody pays,
Including r...,jc.L Ly tax -exec pt institutions such as Northwestern Umv+ersity and
not -for -profit agencies. One could make an argu:Twt that the Evanston t m aayer
gets a better shake when the money is taken from the tinter Fund because we have
these other not -for -profit or7mi MU011s, like d=chw, that pay for water.
Aar. mtykiewicz stated that his point was that over the years, with the millions
of dollars spent an sewers, the Water Fund revenues should be used only for these
Per in order to keep sewer costs down.
With no other comments fortt> ring, the chair closed the Public Dearing at 7:25
F.M. and opened the regular meeting.
The Cbmnittee voted unanimously to approve the minutes as submitted.
The Chair stated she believes the cost of relocation of vehicles by towing is
high, and this would be a good issue to discuss When we renegotiate the tvwing
contract. The Cmnu dcation was accepted.
Tha Chair briefly discussed the enormous mmber of institutional alarms during
June. In response to a question from Alderman Esch, Deputy Chief Bfskowsky
stated that St. Francis Hospital is Still renovating.
AldE+rIM11 Peden asked for a report on the r.s,.,yLc-%o being made on the acquisition
of the new Fire Station. The City Manager that we are in contact with
the owner of the property and beginning nni ng I and negotiations for
aequisitim . We are also getting estimates for architectural services.
Alderman Esch asked if the architectural services would be put out for bid by
architects. The City Manager explained that at this point we are only getting
estimates for services, but the City will request proposals from architectural
firms.
A & PW - 7/27/92 -3-
Tlhe Chair owumted that it would be more akj,-,,,b►.iate to discuss this matter
concurrent with the 1993-94 Capital Improvement Program. Alderman inbllin agreed.
She stated that her understanding was that the 1% of the cost of any public art
should not be added to the cost of construction. The City Manager responded that
the memo andtmn reflects the actions taken by the City council on the Capital
LTMovemit Plan, which includes pjb is art funding separatee h= constructicn.
Discussion ensued on the merrier in which the 1% of cost is applied.
The chair stated that she believed that part of the concern is that there was a
Public Art Committee budgeting ng 1% of the cost of the, Library for Public Art. The
concern was where is that money? The latest Capital Imprvmm nt Plan does not
show the 1% as available at this time.
Alderman Newman wanted to clarify whether the 1% req i m*+t was related to the
grant we obtained for the Public Art Coordinator. Joseph Zax ell, Arts camcil
Director, Lwp.&Aad that the 1% is not related to the grant. The City has
received a 3-yeah- grant from the National Endowment for the Arts to final the
Public Art Cbardi.nator position. The City aw..,iates $20,000 in Capital
Improvement funds as local match for the M grant and is required by the grant
to use the $20,000 for public art. Uot was basically the appropriation in the
Capital Inprovemetht budget each year. originally, the proposal in the first year
(which was two yeah ago) was $40,000 a year for a 3-year period. Each year it
was subsequently reduced to the $20,000 figure that was needed to match the grant
from the National EndmrmExrt of the Arts. The minimum that we needed to match the
grant was the amoLmt that was provided in the capital improvement Plan specifi-
cally for public art.
Aldermen Newman concluded that, while we are in this 3-year period, in order to
get additional nuney, we have to aw&Lv& late a certain amount of matching fiords
during these three years. After that, we only have to go up to 1%. The city
Manager indicated that it depends on choices made in the appropriation process.
There are also private monies that are donated for the purposes of providing
public art in public buildings which must be considered.
The Committee concurred with the [hair's suggestion that the Committee wait until
the Capital Plan comes to us and then have a real indepth discussion on on this.
The Communication was accepted.
Pj'O I gel I McIl 11*1ZO.-agor.0 • • s• • • I• • ' •• It v m '-JIMA 9 • ik.* *uo--Ihq•.
A & PW - 7/27/92
-4-
The Committee accepted the Ocmnmication regarding an alley paved by Northwestern
University without a permit. In response to a question foam Alderman Nemmn
regarding the effect of the lack of drainage in this alley, City Engineer Jim
Tbaki nson stated that had surveyed the alley which appears to drain
into the parking lot. W. Tonkinson e:lzsi,zaed that further study is required
prior to a determinatiai. Alderman Newman stated that same property owners are
claiming that adjacent alleys are flooding due to the paved alley. it was agreed
that a deten *v+tion has to be made on the impact and a necessary solution to any
drainage problem.
In response to a question from Alderman Newman on what we would do when someone
paved an alley without the proper permits, Mr. Tonkinson stated that the City
Oode sets forth penalties. Such a matter would be braxght to the City Council's
attention. Alderman Newaaan stated that Northwestern should not be treated any
differmtly than anyone else. He would like to have staff meet with same of the
neighbors. They deserve a oamplete explanation from the City. We should make
sure the neighbors are fully satisfied there, then acme back to this Committee.
miittee.
The Chair asked why there was only one bidder and such an enonnously different
hid than estimated. Mr. lbnkinson 1.: ,led that the bid of Artley Paving
aweeded the available funding for this project by $37, 536 . He etidasJ zed that
this project involves +I work on two lanes on Ridge Avenue, not the
higher cost reuxistmuction included in Artley's bid. The C]am=ication was
accepted.
The camL nication was ar,vpted. Richard Figurellitaken
the i.ssm,
explaining reasons ror the acti= Lu aa141r�.led o be aken the by City to
reach compliance with the new IEPA st-arki ards which lowered lead levels from 50
parts to 15 parts per billion. Fie esphasized the City's lead levels have not
incrw-sed and the water supply is not in jeopardy. Six high level lead readings
were found in the taps or plumbing of sixty tees tested in the City.
The C ourdttee discussed the various aspects of water testing procedures, the cast
of treating the water with polyphosphates, and treatment of water in Skokie. W.
Fiq eelU noted that it would cost $50,000 to $100,000 per year in the future to
treat the water supplied to Evanston and Skokie. The Nartivwest Water Commission
can treat their water.
The O=Rittee voted 6 - 0 to L G .J"49 nd City Council approval for the purchase of
Polyphosphate for Water Treatment from Hydronics, Inc. at an estimated total cost
of $50,505.00. Alderman Newman asked for a report on the status of the water
3W
A & PW - 7/27/92
-5-
After di _ ,_ssi on , the Committee voted 6
for the low bid of George W. Kennedy
Program and spot repairs at
oost of $81,141.50.
- 0 to i1:66 LIIM" City Council approval
Constriction, Inc. for the 1992 Sewer
nineteen locations at a total estmated
After disc+assicn, the Committee mi ttee voted 6 - 0 to . tA."Law=4 City Council approval
for Change Qrder #1 from J. A. Jdmson Paving Ompany in the amount of $11,213.50
for two projects: (1) completion of the Basketball Court in the Robert c=m
pnrkimg lot; and (2) base and paving of the basketball court at Lincolnwood
School.
The eommaittee voted 6 - 0 to City Council approval for the proposal
fr m Regal Business Machines for Typewriter Maintenanoe at a total cost of
$6,640.
The CoMmittee Voted 6 - 0 to ? City
Imperial Service Systems, Inc. for Civic
period of ALxpst 1, 1992 to July 31, 1993 at
Council approval for the low bid of
Center Janitorial Services for the
a total oost of $36,360.
The Committee voted 6 - 0 to r_.,,u,1 City Council approval for the bid of Air
Finish Corp. for Seal --Coating Lakefront Bikepatis at a total cost of $6,379.80.
EKL§Mgio of Library JAn i tgri g S%LziM
The Committee voted 6 -- 0 to City Council approval for a 3-=th
extension of the current contract with Tri-Angle M i nt-eanance for Library
Janitorial Services at a total cost of $5,370.000.
rI S Ka CMSITMICH:
Docket 183-7B-92: Resolution 56-R-92 - Illinois MUnigiol Reti
In response to a question from Aldenren Nelson, Personnel Director Judith Witt
explained that individual employees omld opt out of the section 125 Premium
Conversion Plan if they plan to retire, thus m mWg their earnings. The
Committee mated unanimously to A.CA-4.ALllMU� City Council approval for Resolution 56-
R-92, which would designate that compensation paid under the City's new Premium
Conversion Plan be reported as earnings to the Illinois Municipal Retirement
Eland.
A & PW - 7/27/92 -6-
The Ommdttee voted „rwni anus y to re--.- � .1 City Council approval for
Resolution 60-R-92, Which would provide $500,000 in NET Funds for street
�i tenanc e.
Docket 185-7U3-92: Ordinance 71-0-92 - Decrease in Class C LU= LicgUM
The OmTdttee voted unanimously to City 00uncil irttrnducti on of
�xurr�+uc�1 ordinance 71-0-92 which would decrease the rank mr of Class C Liquor
Licenses in force by one.
I'TM PREVIOUSLY ua%.:o"Au•-4}:
LXXMWC1Vk3-5A-'JZ: MMIDWO 4V-V-9Z - A' zone - Q tI=
Street West of I)odae No Action.
C= HIIL4 OF J= 22, 1992
Th,e Cxmmittee ackmOledged raceipt of a oatmimnicatian n ? the third
Annual rent subsidy for Mmm's Print shop in the am=t of $5,954, pursuant to
the City's policy on residential and business relocation.
In response to a question famm Alderman Nelson regarding a payment to Ci lda
ice -Winfield for Professional Services (page 1) , Purchasing agent Kevin Fair
indicated that the services were for handling real estate transfer tat stairps.
nese services were previously handled by Jack Siegel. Mr. Fair will cock on
the location used for these services.
Alderman Nelson also questioned the large purchase of Illinois Revised Statutes
1) charged to the City Clerk. W. Fair will check an the billing of this
item.
The Ocmdttee voted 6 - 0 to approve the: July 22, 1992 City Rills.
The C omdttee briefly reviewed the pending references appearing on the back of
its Agenda. Ald&Mm Esrh stated that she had received conplaints fram people
south of Main Street regarding ng out -of -State student cars. she understood that we
can't legally require People to buy a vehicle sticker for out -of -State cars.
Aldemmn Paden again clarified her reference includes "rolling,"' not just parked
cars.
A & PW - 7/27/92
-7-
Aldernnan Newman asked for a report from the Traffic weer on the success of
the Resident Exenpt Parking District Program, and whether any students were cited
for violations in the District.
Alderman Esch her belief that we should consider the issuance nce of
stickers to employees parking just with of the Main Street Business District.
Alderman Wollin did not agree unless we do it in all parts of the City The
CSdx invited the Aldermen to the next meeting of the Mayor's Committee on
Parking Needs to discuss these needs.
Alderman Newman asked how we would deal with Alderman Warshaw's reference on a
residency policy for Police and Fire Department Personnel. Zhe City Manager
.L,1-:PJAA led that we are looking at what is legal with regard to this issue. Union
contract obligations will also need to be considered. In response to a question
fran Alderman Newman regarding how we could coordinate with the Police Services
Committee, the Chair LCQJA..Aled that this matter belongs in the Administration &
Public Works Committee. Information is not yet available. Alderman Newman
suggested that staff get as mulch information as possible from Chicago on what
e4xxience they have had with the residency requixement•
At 8:15 P.M., the Committee voted urianimously to convene into EMMItive Session
for the purpose of discussing n litigation.
There being no further business, the meeting was adjourned at 8:55 P.M.
a4v4���
Carolyn A. Taylor
City Manager's Secretary
I
:s,'If%1_'li".+M+k ff.jlYIf,i ,• v4110wit a
bating Of August 10, 1992
lei. w Present: Aldernmen Esch, Mwman, Paden, Rainey
mmter's Absent: N 18M, W011in
Staff Present: AfBUO, Anderson, Bari=p ElacYs, Ham, Z. Ddwards,
Mg, Fair, Hunt, amter, Nay, Rhin, Schock%W2er, Shonk,
Taylor, Ta*inson, Witt, Wirth, WoUnski, Yonker
Presiding Offid8l: Aldeanan Rainey
CF ACTICK:
The meeting Was Called to order at 7:35 P.M.
The Oaamittee voted unanimously to approve the minutes of the July 27, 1992
O=dttee meeting with the follew.ing : On page 1, 9X&AMph 31 third
Lim after the word "fa=1," add the word "budget." an pop 2,. par&Aiiph 7,
after "acgquiSition of," add njxwk=ty for." On page 3, PMWaph 4r dMnge
seamd sentence to read: After that, we tW go up to 1%. On page 4, the last
sentence should read: "Alde=n Newman asked for a report on the status of the
waster treatment after staff has mat with Skokie officials." The c mi t-tee also
ImanimuslY approved the minutes of the Executive Session held an Jay 27, 1992.
Wba-TEW&OI I It b I v: •f •T7-934
In response to a question from the c ajr, PersonneI Director ju i.th Witt
A.c.nAAwkled that surveys of kuuviu►u user's Were obtained to judge their satisfaction
with the euployee Assisi -ante services. The Ommnvcation was accepted.
A & PW - 8/10/92 -2- .-
�Iny,�..�sa to y. ja,�q�uestion from the Chair, mt. the
Haworth, Ch iirmnn of use
Cable ommmications � i"q .a� that he �16A�;{�i1 was designed to se
Certain Cable channels for two-way ommmication for medical services such as
might be needed by heart monitor patients. Only certain areas of the City can
a...,.oc;ate this system use at this time. This is a pilot that could be
exeanded in the future. In response to a question f= Alderman Rainey,,
Assistant oorporatiAn Oauns+el, Kathleen Brenn iumn, advised that this proposal
does not require City Council approval. The eoa motion was accepted.
Alderman Neaman .Led that his questi ci n was how many students actually bought
vehicle stickers in 1991. He suggested that at the end of October, when the
students have returned, we check the mxnber of stickers purchased and where the
students actually park. Me common- cation was unanimously accepted.
Alderman Paden asked for additional information as to the date the r,.vkm,4 ti.es
were originaUy boarded -up and an what dates activity had taken place. Alderman
Esch wanted to be sure that the Building & Property Services Department had
decked out these aAL.z---nes to see if there were outstanding rehab loans and
where they stand if there are. James Wo inzski, Director of Building & Property
Services, indicated that this had been done.
In response to a question fran Alderman Newman eoncernJiV the 1006 Foster Street
rAA-� tY, Dir • Wpl i nski stated that plans to rebuild were submitted and approved
but had not been picked up by the owner. has been slow and this case
MY end UP in Court. Quitman Rainey stated that this would be a good case to
put an a fast track. mere is a need to speed up the �u�.,t w,,, and we should have
sane kind of a schedule to see that work LALuy,.G--,es at a more rapid pace.
Alderman Paden agreed referring to the boarded -up building at 1721 Brown Avenue.
She noted that there was no action ping on the nun Ly at this time; the
property was up for sale, but that could be a slow�.C,s.
Aldermen Newman made a motion to refer this matter to the Planning
Committee for follow-up and report back in six months. The Committee u nani mmmly
agreed. The amnmicatian was accepted.
' A & PW - 8/10/92 -3-
�I ,.I.:fix. }:.:
The Oactmittee voted 4 - 0 to ... w.,, w 1 City Council approval for the low bird of
Palumbo Bros. for the conpletion of street work on Ridge Avenue from
DaTsUm, street to Lyons Street at a total estimated cost of $52,631.20.
The Cbmd ttee voted 4 - 0 to City CaMcil approval for the low bid of
AGM Associates, Inc. for the construction of impavvettents in the building at 1600
Orrington to A ....-,, ..kte the Library curing the of the new building
at a total estimated cost of $637,320.
Alderman New rmn asked for an explanation on what the economic benefits would be
to have a project of this magnitude awarded to an Evanstcn ccgany. The City
Eger AcbkA.",kled that the first priority is to get the lowest bidder. 7t a is
an argument for giving preference to local h,ci„ — , but our first responsi-
bima
lity is to maintain the bidding climate to assure lowest costs. In a free-
standing sty, when non --resident bidders may came fmm distant communities
not part of the local local businesses nesses may be given a mill percentage
advantage. In a setting like ants, in which bidders usually are a part of our
local fir, even if they are not Evanston -based, such an advantage for local
businesses (Evanston only) is less significant.
Alderman Esch qLmtioned whether the Davis Daoan 3 - - — applied to all of
base types of bids. she wanted to be sure that they are applied. Staff will
look into this.
In response to Al dO=n Rai m@y's questim,, Fav n Fair responded that A{M
Asx�ociates had done at least three other libraries.
The Canittee voted 4 - 0 to City Cecil approval for Teng &
Associates, Inc. to provide the necessary additional phase III F�gineering
Services for the at Jackson Avenue as part of the Green Bay Road
Project at an additional Cost of $46,200.
The C matittee voted unsn i naus y to City Council approval of proposed
Resolution 63-R-92 designating signatories for the Casualty Loss Fund.
The C cx mittee Voted unanimously to A.�URU' 1 City Council approval of proposed
Resolution 64-R-92, designating signatories for the Wbrker's Cm ensation Fund.
A & PW - 8/10/92 -4-
Alderman Esch ..46AMWAALed that she understood that of this Ordinance
would be difficult. men Rainey explained that the difficulty would be due
to the fact that the Parking Enfw..... .aiL Officers would be patrolling other
R.O.P.D. areas during the time period from 7:00 to 9:00 A.M. Alderman Esch
stated that there are aIprx:imntely 120 employees of businesses in the area that
have to be considered.
In response to a question from Alderman Newnan, CbairmRn Rainey explained that
Uwe are 150 sums that are being altered to reflect the time period dwige from
8:00 A.M. to 10:00 A.M. The Ninth Wand Alder have been contacted, and
Aldermen Warshaw will ask for a suspension of Council Rules tonight in order to
adopt the Ordinance and put the dhange into effect as soon as possible.
After this Lssion, the Committee voted unanimously to re'AA!«=,I City Council
ou of Ordinance nce 73-0-92 which would dmange the time that the
R.O.P.D. is in effect from 8 to 10 AM to 7 to 9 AM.
The Committee acknowledged receipt of a co aLmicatian a )l 1� ' n; n the reasons for
a reduction, on in the amount of the final payment to Evanston Community Development
Corporation. The [hair noted that there have been several changes to the amount
of the final payment reductions from the original final payment requested by the
CMG Coordinator. Discussion zssi on ensued regarding the status of the conditicm of the
facility, the reasons for the duangeS to the final payout figure, and whether any
other movies are owed. After this di issiont the Committee voted unanimously to
L�...�.•.�.1 City Council approval of a final payment in the amount of $6,856.77.
rnm PSM—T -- Y %..&%b • • ,cam:
Ono��•�� • •,�
CLTi BILT.S CF kAAv y.L 5, 1992
In response to a question an the large m =ber of street sweeper repairs, Public
Works Director David Barber A... e.11.W that we had three down at one time
with various problems. Normally, we would do the repairs in-house but due to
time constraints,, we decided to send two of then out for repairs. Ch iny n
Rainey asked for the total cost of these repairs, which information is not
evident from the bills list. Mr. Fait will report back on this item.
Chairman Rainey reminded Mr. Fair of her previous request for a monthly report on
vehicle accidents.
A & IN - 8/10/92 -5-
In ;cpb..se to a question from Ald== Esch regarding rental payments to the
Stepp E1gApmmit Fiu%.4&euu for the Summer Youth Employment Program (pacje 17) ,
Streets & Sanitation T -;,,*, t- Zeltee &Wards ."..led that the d=ges
were for four weeks' rental of a roll -off bmc and a vehicle to more the roll -off
boom used for disposal. The purdu se of a roll -off box was also needed. Two
bmm were necessary, and only one rental unit was available.
In response to a question from Alde=en Esch regarding the workers in the Simmer
EITLA yent FJ.6Py&4".,, W. Btm ds .. -;ed that, due to time required for a dmp
truck to make a round trip to the landfill, once at second dmpster is filled, the
youth may be sent home early.
The C mittee voted 3 - a (Aldeunan Paden t®porarily absent) to approve the
August 5, 1992 City Bills.
Mrs- Bea Danielson stated that, if it is true that paint products are not to be
placed in the trash containers, residents should be rednded of this fact. She
had spent much time and effort cleaning up paint that had been spilled in her
alley. She also asked for same me to take a look at the new construction on
Payne street Mere the curb is sinking. Staff will respmii in writing to the
omstruction problem on Payne street.
There being no further business, the meeting was adjourned at 8:55 P.M.
& FUSUC F7DEW CID..- - "At lc.
Hoeti Of AMLIst 24, 1992
Meabers Present: Wde=gm Esch, Nelson, Newnan, Peden, Rainey, Wollin
Ma[bers Absent: Nome
Staff Present: Adem]s, Andersolr ftd3w.. Bertm%rJW,, Bow, Dittmer
Z. Hdwards3, Mg, Fair, ft sre l i , HInt, inter,
Jennings, Piet, Rubino Sdyockwe3.ler, Shock, Taylor,
Tonkinson, Wirth.- Zendell, Zim enran
Others Present: David Haworth and Ruth Smalley of the Cable Coamissim
Ronald Reiter and Ted Peterson of U.S. Bguities Realty
Presiding Official: Alderman Rainey
OF AMCH:
The meeting was called to order at 7:35 P.M.
Zhs Committee gated imani mmLsly to approve the minutes of the August 10, 1992
Committee meeting.
F-YY ZJ Whoµ
The Ornmtnicati on was accepted. In ruse to a question from Alderman Wollin
concerning the type of vandalism sm that necessitated the replacement of the danaged
curbs, Public works Director David Barber stated that vandals had used sticks to
write graffiti in the wet cement. The damage %us severe enough to warrant
fit. Ibe Chair recognized Mrs. Bea Danielson, a resident of the Payne
Street area where sewer work is
y],m �yLuyLcai. Mks. Danielson
Dandye.,]�s n��,iA1H.yS.�,Goncerned,�over
the damaged a bs bich have not been r�. she stated that he area she was
referring to was 45 feet long, and the curbs were not properly installed. Public
Works Director David Barber responded that staff is aware of the problems and is
pursuing ng ? f i cat ion . A follow-up report and up&te will be submitted for the
next Committee meeting.
A & PW - 8/24/92 -2- ,f
Ms. Ruth Smalley and W. David Haworth of the Cable oomtamicatians Or�rmissioa�
were in attendance. The Onir asked Mr. Haworth for his oartments regarding the
Annual Reports. Mr. Haworth gave a general overview of the status of the cable
television aperatim in Evanston. He stated that the overall relatiormhip
between Cablevision and its was goal, but a certain number of eoaa-
plabtc cm*h ue to be registered and are inevitable. Cablevision continues to
in resolving eonmmer complaints, and the U..,.I. are cm*Jn les to
inprove over the years. They are attempting to finish mot ion to provide
cable service to units not previously served.
Alderman Wol l i n questioned • evis3 a>I's promised service on the interconnect
between E.T.H.S. and the Skokie part of the School District within a day.
Service was disrupted for two weeks, and she wondered what caused the long
outage. Mr. Haworth iwk"&Aed that he was not sure what had caused the delays
but he knew there had been an equ Anent failure.
Alderman Wollin also wanted to know when the cable Guide had been distributed.
It has a lot of useful information. W. Haworth iwt,. s.Wd that the Guide was
distributed to new subscribers and, generally, is available upon request. He
Will check to see iotm it was distributed and inquire re as to the availability 1 abi 1 i ty of
the Guide to existing' Subscriber"'.
Alderman Newman stated that he was unable to locate the list of bm i l d i rgs where
people don't have cable television. He had an inquiry as to rather individual
apartaants in The Georgian were able to get cable service, and wandered whether,
in general, there were many buildings which were primarily senior citizen facil-
ities where the individual tenants have access. Mr. Haworth ,.wI.A.,ed that there
had been some major problems. mere are 25 buildings that haven't been wired.
The approach is to wire those buildings that request service first.
Alderman Newman asked for a report as to whether the individual units in build-
ings Like 1900 Sherman, 2300 Noyes Cant, 824 Faster, the North Shore hotel, and
the Mather mane at 1600 Hinmtmgn would be able to get cable service whether or not
the whole building was wired. He stated that the most important thing is dealing
with rates. As the price of basic service gets higher, we are effectively
pricing people out of theto have cable. He hoped that the commis -
mild do whatever it could to keep down prices. He suggested that the
Commission might want to look into the that the cable eanpany wmdd
offer same partial packages on the basic service. ']hey may be willing to offer
smaller packages at a lower price.
Alderman Rainey asked it we have a service for low-income families. Mr. Haworth
said there is a j+, vy..cuu that includes gaverrmaental and public education pro-
gratmm.ng, but it is not well subscribed. Alderman Esch agreed that the cost of
the service does put it out of reach of a lot of people.
Alderman Rainey asked W. Haworth to provide the Committee with a breakdown of
the =dmr of people who subscribe to each package of L.,LujLaim offered. She also
inquired about the status of the Levy Center cable service. Mr. Haworth
that we are waiting for ocnmonwealth Ddison to install the equipment
along the C.T.A. tracks. Vince Marcus offered that we are hoping to get the Levy
Center serviced in September.
A & PW - 8/24/92
-3-
Aldermen Rainey stated that sometime between 1987 and 1989 we ordered an audit of
cablevision revenues. Since our revenue is based on their figures, it is
unusual that we have no procedure for det - ad wt>ether or not we are getting
our 5%. Mt. Haworth L.,.led that we couldn't justify the cost of such an
audit. We see same of their figures but not their audit.
In response to Aldermen Rainey's question on the bulk of unlawful hook-ups being
located in sautheast Evanston, Mt. Moan tih stated that people hook up their own
cable by splicing into the wires. nds can cause leakage and poor reception for
legitimate subscribers.
Alde=m Rainey asked if there is an option for other cable companies to operate
in Evanston, or are we in any way committed to renewing the franchise with
Cablevisum. Mt. Haworth Lr— that we need to choose not to renew for
cause. We have to show cam wiry c ablevisic n does not meet the needs of the
City. In response to Aldermen Rainey's question .r..►...cL.Ling rates, W. Haworth
Lc,zLAA.Aed that Evanston rates might be a dollar higher on sane packages. It is
hard to earpare rates with other eamunities because our basic service might be
different. cablevi.sion rates are uniform for the Chicago area.
The Chair reaD7dzed Mr. Ross Rowe, Director of Evanston Clam zdty Television, to
....,.�.,t on their Annual Report. Nor. Rowe stated that WrV has experienced a lot
of growth since we took over the ni n; :~t-rRtion of the public access cannel in
1986. He stated that we continue to grow, and believes that we are doing a good
job. We are concerned about the upcani ng franchise. se. According to the 1984 Cable
Act, the funding that DCI'V currently receives from Cablevision cannot be required
over and above the franchise fees that the City receives, and our funding will
be affected by the frandhise renewal. We are working closely with the Cable
Cca mi.ssi on to try to came up with a solution.
In response to Alden Wbllin's question about Er -TV At. Rowe stated
that our current ,I=a1. v- ,1 ip is around 143. Until recently, we dial not require
users of Evanston Community Television to be "'-"".of Ecrv. That recently
changed in July, and all users are required to be members.
After this discussion, cawLuLications were accepted.
_•
connunicaticm was accepted. Alde=ms• that we had only one
bidder, - and we are currentlydoing referience checks. The w=k has notbegun.
In response to Alderman Wollin's question regarding the number and cost of system
malfunction alarms attributable to day care centers, Deputy Chief Alan Berkowsky
Ler.ak+ua that we did interim 6-month billings. Hopefully, this will help make
them aware of problems that are occurring. Alden an Wollin was concerned that
the ompanies installing al l i rg the alp v1,-tems did not help their oust✓ hers under-
stand what causes the malfunctions or how to them so that they are not
charged. chief Berkowsky stated that often they have trouble locating the cause
of the malfunction because by the time the alann eampany gets there, the problem
is cleared up.
A & PW — 8/24/92 —4—
Alderman Nelson asked for a definition of the difference between a power outage
and a power failure. Chief Berkowsky .13d that a power outage would be
Iocaiized, to the building, and could be a blown fuse; whereas, a failure would be
a utility maintenance or transfo mer problem. Discussion ensued on the manner in
which the malfunctioning alarm calls are handled. In res'pnse to Alderman Esch,
Chief Berkawsky ;C--Ik..Aad that it is hard to determine the nwaber of timers
malfunctions are caused by utility repairs, but guessed about 25% of the time.
The Chair recognized Helen Squires, of the Child Care Center Hoard, who stated
that the child care center had received a large bill for alarm system charges.
She stated that their problem may be related to telephone wires, particularly in
wet weather. The Hoard had met with Chief Herkowsky who made some very helpful
She felt that a not -for -profit like theirs sbio ld get
a clear explanation of what they could be liable for. Chief Berkowsky stated
that one of the things the Fire Department wants to do is to write a new ordin-
ance setting forth the various resporc; hi l i ties and get copies to alarm system
installers and subscribers.
The Committee voted 5 - 0 (Alde=an Newman I a,F, rarily absent) to �City
Oaemci.l approval for the proposal of North Shore Uniform for the Cxty's annual
rsqu i r } of work clothing for AF3C ME employees at a total estimated cost for
they year of $18,586.50.
The 0mutittee Voted 5 - 0 to CLty CkxMCJI acoq7tance of the VMposal Of
W. E. O'Nai1 Constructicm Co. , General Clantractinmi for the construction of the
New Main Library. This is a non -hid item which requires a two-thirds majority
vote for approval.
The Chair recognized Mr. Ron Rutter of U.S. Equities Realty, Inc. to oaanent on
the selection of the Library General Contractor. He stated that U.S. Equities
had solicited requests from five general c ontraLtors in one; had received
1..•t.A�als from all five; and, after interviews, had selected O'Neil Constxvction
based on their iu�.,,.ive presentation and their experience, which =Gt recently
included the construcLion of a new library for DeAaul University of 190,000
square feet. The DePaul Library is very similar in character to the Library
�..3 for Evanston, and the same cmistruction team would be assigned to the
of the Evanston Library, which should be very beneficial,
A & PW - 8/24/92
-5-
Alderman Nelson stated that he noticed in the evaluation that the O'Neil bid was
ranked in the middle as far as fees and general conations, but made up for it in
the team approach. ensued regarding the selection of the contractor
that was not the lowest bidder, and whether experience was the deciding factor.
Mir. Ted Peterson of U.S. nquit ies explained that there was no material
differences between the top three Contractors in teams of the general cmiditions.
A cap functioam to make sure that no one loads up this project with extra staff,
etc. Zhe difference in fee is small for a project of this size.
In response to a question from Aldermmn Nelson, Mr. Peterson stated that o'Neii
I r - i grit along a detailed budget. The DePaul Library cost about $95 per square
foot; the Evanston Library would cost about $102 per sq. ft. Alderman Nelson
asked whether the estimates at the start of the of the DePaul
Liba:ary held true when it was finished. Mr. P that the final
cost was within btxIget, and the project was finished Sheri on time.
After this discussion the purchase was unanimously ;r-wa99U= .ied for approval by
the City Council.
The Comittee voted 5 - 0 to City Council approval far the pa`gposal of
Schroeder & Schroeder, 1W. to Complete the 1992 Combined Curb and 3idewnllk
Program at a total additional cast $22,242.20, which will allow for
the completion of additional work.
The Ct mittee voted 5 - 0 to City council approval for the low hid of
Mark It, Inc. for the installaticn of amarking at various
locations throughout the city at a total cost of $9,435.
The Committee voted 5 - 0 to city Council approval for the of
Robert ROhU to errand the letter of aL,.r«,t, estAb] i � at a mmdmmm payment
of $8,500 to provide building consultant services related to the new Library
project, for an additional cost of $1,000.
The Committee voted 5 - 0 to u. , l city Council approval for the emergency
purchase of metal stair treads for the temporary stairs for the new Transpor-
tation Center. Alderman Esch asked why the stair nosings were not included in
the original drawings. Public Works Director David Barber i.=.,A-4,,1ed that the
stair rx sings were not included in the drawings, but are needed to avoid delay in
opening the temporary station. Alderman moved that emergency change orders for
this project be approved by the City Manager with a $10,000 cap; motion carried.
A & PW - 8/24/92 -6-
P Y %--✓ r' ;,* to %: 11
1• ai • • •ir- :1A='!t § ti:!11 UM F777271«i=71 : k-. 10 a Q 1 L
The aaamittee voted unanimously to L : i..1 City council approval of the Special
Event Pan t and the closure of Noyes street from the Arts Center to the CTA
tracks for the Noyes Street Fall Festival to be held hm 11:00 A.M. to 6:00 P.M.
on Sunday, September 20, 1992.
t.� «, .=1 : I : �J tr. ! _ 1.► yrlyr 1 ;w 1- _ ! M _ big OMO-L� 1K! =
The Ccnmittee voted nrvin i mrr,Rl y to J.CM-064L4=101 City Council introduction of
of COa D Liquor
� 2,, uhidi would decrease�poLicenses by one due to ownership of Dancing Noodles
Cafe.
The Coamittee voted unanimously to City council inttacrion of
Ordinance 76- 0 -92, which would increase the ni ber of q.ass C Liquor
Licenses in effect by one in order to issue a License to Harlequin,, Inc . , dbs as
Dancing Noodles III at 815 Chicago Avenue.
rMW PR MC OW .ur spa ua.r:
CL'1'Y Bnz CF AD= 191 1992
In response to a question f = Alde=en Rainey regarding whether mnicipal
officials can purchase revenue beds, Finance Director Robert Shonk l.wLAuwled
that they could do so.
In response to a question fmm Al.derann Rainey regarding the purdase of five
garbage trucks (page 40) , Mr. Barber will in writing for the next
meetim•
In response to a question from Alderman Fsch regarding the Winkels Transportation
Co. bus service for the Ecology center Program, Don Wirth will in
writing for the next meeting.
There being no further business, the meeting was adjourned at 8:55 P.M.
C =lyn A. Taylor
City Manager's Secretary
'31k, I koti(0 • Iis AIV y6x.
Meting of Septed3er 8, 1992
Members Present: Aldermen Nelson, Newman,, Paden, Rainey,, Wbllin
th-L Absent: Aldermen Esch
Sta Present: Adams, Anderson, Barber, Herkim* ky, Borys, Brenniaen,
Gassy, Di toner, Z. �ds, Fail, Fi gurelli, MIunter,
Jacobi, Jennings, D. Johnson, Ney, Nilsson, Rubin, Schock-
weiler, Sealer, Shonk, Taylor, lbnkinson, Wirth, Witt
Others Present: P= ald V. Norene, Band Goumsel
Presiding official: Aldermen Betty Burns Paden
ti'Iyv"�"_4re;R;TI4io OZ,
The meeting was called to order at 7:35 P.M.
The Committee voted unanimously to apprum the minutes of the August 24, 1992
Committee meeting.
Ii• r.r I_�1 Ms+� • �ti
The Cmmunication was accepted. z• ar: • • the purchase of - garbage -
Alderman Wollin asked for a quarterly report on the budgetary to actual
eqxmditures in the Capital n • - - E •
► - Cmmunication was accepted.
Ridaefitnwe Traffic SiguAl
A & PW - 9/8/92 -2-
After dissuasion, the Committee amended the purchase to include the alternate bid
of$4,150 for cleaning the terra eotta and face brick. The Committee voted 5 - 0
to J6 Q 6.6&WW AJ 1 City Ccu=i l approval for the proposal of Pinel Andrews Construction
Corp. for the furnishing of all labor, materials, and egdpomt necessary to
complete the South Boulevard C.T.A. Station-ecteriormasonry restoration project
at a total cost of $35,650.
In response to a question from Alderman Newman, Max Rubin described the various
pieces of equipment necessary for the new Enhanced 911 camunications system.
The Committee voted 5 - 0 to City aima.il acceptance of the proposal
of Reshal Associates, Inc. for the Mag nasync Digital Icgg+er at a total cost of
$39,700 (sole source item requires a 2/3 majority vote); the proposal foram
ultratec, Inc. for the Tele=municatians Device for the Deaf at a total cost of
$1,026; the., from Motorola, Inc for four eammulications consoles at a
total cast of $157,302.50; the proposal from Motorola, Inc. for twenty-seven
Mobile Data Terminals at a total cost of $129,579.75; the proposal from
Motorola, Inc. for additional c=L=.LwraAcy radio frequency at a total cost of
$46,311; the low bid of CammunicatiAons Director for ninety-five Saber I radios
and accessories at a total cost of $166,611 for a grand total of $627,048.25.
Me Committee voted 5 - 0 to City Council approval for the proposal of
Fortified Systems and Services for anti -graffiti coating for traffic control
bmaes at a total cost of $12,876.
RUM great for ClvdeAkumnel Park Rede l
The Ccumittee voted 5 - 0 to City Council approval for the proposal of
Recreation Concepts for Cametime play equipment for Clyde/Brummel. Park (a ncm bid
item requiring a 2/3 majority vote) at a total cost of $21,500. Alderman Rainey
commented that the Recreation Department staff have been erely .� ��tive
with the neighbors while meeting on the redevelopment of this Park.
Q� tt�rized Parking Ticket Svstem
The Committee voted 5 - o to city c o mcal approval for the proposal of
've Law Enfu...,.u,. t Systems. Inc. of Madison, Wisconsin for parking
ticket processing system hardware; and the proposal of Cardinal Tracking, Inc. of
Dallas, Terms for interacting software, including thirteen handheld computers, at
a total coast of $117,516. Alderman Rainey asked for a better explanation of the
two inplementatum dates. David Johnson, Assistant Finance Director, responded
that there are significant modifications to be made to the software for the
ocplete custamizatim- of this system, most of which would be completed by
December 1992. The first stage wvuld provide for the =pater interface between
the handheld computers and the ticket processing system and crenate the boot -
eligible noticing. The second stage, providing for electronic transfer of boot
list information to the harri mid computers in the field, would be completed by
April 1993.
• A & PW - 9/8/92 -3-
issi on ensued enhanced ability for the concerning the financing mechanism for the system and the
questiau from Alderman Newnan regardingMCCeSSing oour wiparking tickets . In response to a
at up state scofflaws, Deborah Schuler, ler, Oolleetior�.s Supervisor,stated that tl we have
had some success with sending boot eligible notices to the home addresses of
s'badents who ignore parking tickets. Alderman Newsman asked staff for a copy of
the boot list and a report from staff an the v,,.� being made in collection on
out-of-state citations. Alderman Rainey asked for a boot report, which should be
quarterly.
� t�� =i f i � � �� -_ �1t=:Il �i•.��ll� V � ��V �s i_!_!1_ • • �%'=
The O mmittee voted unanimously to - � -LU=&Al City Council approval of the Special
Event Permit for the Twelfth Arnnial MoGaW YNM EVWISton Express Foot Race to be
held on Sunday, September 20, 1992.
aSi���.+a uL i_ uy�y7yli cGiin a . CGLi1LLW J1I
In
tling the scope of
the Ordinance to response prepared
Ai f th 1 W j lugm ' S is successful, , David Jennings
pre'par'ed �.�aur
A.,_..qA.4,41ed that the ordinance would be generic, but an employer would have to show
that there is no other available parking for employees in order to benefit from
the Ordinance. Alderman Rainey stated that she would have a problem with such an
ordinance if it were not generic. Alderman Newman commented that he believes
this is an ample of something getting totally out of control. He stated that
the District is too big, and did not see how we could deny employees in other
areas of the City with similar problems the same type of exmemption- He stated
that the issue is whether or not employees affected by parking Distracts ought to
have somme type of relief. David Jennings stated that this matter would be on the
agenda for the next meeting of the Mayor's Committee on Parking Needs.
After discussion, the Committee voted 4 ayes -- i nay (Alderman Newman dissenting)
to reoamme)d City Oa,umcil approval for the sale of teiporaty employee parking
permits in Residents Only Parking District #E-x in the chioago/l4ain area which
would be valid through December 31, 1992.
LK&kpt 207 .9A--92: Ordi.n pcp 77-0-92 - T%xicab Inspection Rea iip-gM -
Alderman Rainey asked if taxicabs were inspected by the state. Deborah Schuler
A.—j.,A,1ed that each taxicab had to go through Wilmmette's safety lane once a year.
They are inspected for an insurance sticker, proper information pasted inside the
vehicle, owner's identification on the outside, dmuffeur's license, cleanliness,
and general appearance. The owners are given twenty-one days to correct any
Problem. Alderman Newman staff that ordinances should be prepared with the
part of the City code that we are mw ding indicating the changes wander] ined so
that we can read what is there and see how it is being dznged. Alderman Rainey
%.�.I.II=,Led that when Ordinances are amended or newly written, she would hope that
they would contain totally non-sexist language.
After this discussion, the Committee voted iiruwniNIOUSly to LC&AALLI� City Council
introduction of proposed Ordinance 77-0-92, which would amend the City Code to
fix r�,nsihiiity for taxicab inspection violations with the owner of the cited
taxicab and c stabi sh a 21-day grace period for the ,. jLLt=.,LU)n of such violations.
A & PW - 9/8/92 -4- 4t f
.7 7M1;WU1 -M3: ' •11• I !TTl .-_'-? • : _,1Ta ! . :r if . _a C a Lb _
1 Cf - • • •r: •i1 7.I • • : •: • - • ..—I.•iC • - - •
Docket 209-9A-92:jr&nee 80-0-92 - Sale gL=WjM Vehicles - In response to
Alderman Wbllin's questions regarding three 1990 inlets on the list of
vehicles to be sold, Fleet services Lou Dittmer stated that these
vehicles had registered more than 50,000 miles, which is the Limit agreed to by
the Police Department Union when the vehicle is considered unsafe. Also, it is
too expensive to maintain these vehicles. Alderman Rainey suggested that this IS
an vv,,..Lanity to recycle the vehicles to other departments. In response to a
question Eton Alderman Nelson regarding the a=tmt paid for a vehicle as oompared
to the mi n i m m, value, Lou Dittjmer replied that it depends on who is out there
bidding and what brings the price up. The professional auctioneers can baring the
prices up. Alderman Nelson stated that he believed we could experiment with
selling a few cars ourselves, patxgm by advert.ising in the newspaper.
In response to a question from Alderman Newman, Mr. Dittmer explained that a 2-
year old car that is driven 24 hours a day for 50,000 miles is not the same as a
personal car with the same number of miles. Alderman Rainey moved that we
exclude the three 1990 Chevrolets f = the auction, display them, and sell then
ourselves or recycle then to another department. Alde= n Newman asked staff to
oame bade in a month or so with a report on the outcome of the experiment.
Alderman Nelson also suggested that staff approach the automotive repa= depart-
ment at the High school, and maybe they would buy the vehicles and rehab them.
After this discussion, the Committee voted unanimously to amend the Ordinance by
e.�aclz ding the three 1990 vehicles and to City C7wmcil introduction Of
kxLwVw-,-s1 Crdinance 80-0-92, which would authonze the sale of surplus vehicles by
aurotion in ,,, utiol with the Northwest Himiicipal Uonference on October 17,
1992 at the Mount Prospect Public Works 'B i��.
Pocket 210-9A-92: ordipanee 81-0-92 - Vacation o -Ai1ey North of CYMZtLpast of
- In response to Alderman Newman 1 s question on rwha i going to
�
happen to this allay, Jim kinson eqA ine that the would be
demolished very shortly, and we have to be prepared to move the a d.stirg
utilities from the current alley. Illinois Bell has to move their duct work to
the new alley. The current alley would be closed until the utility work is done.
we would then put in a temporary surface until the Library contractors take over.
The Committee Voted mAnim usly to .CAAALA"G4-1 city Cbunci.l introdIxtioh Of
81--D-92, Which would VaCate
oot
�nor�reQu=c h Street and east of Orrin gtaa Avenwe required rtion of the for the ng f new
library.
• �•!+1�3•�4TTwt"lagI_tLrJ1L!+!! i!'�=�=ISr"i�r�I_�l� a�R.r:!!r�•111�•��e•�i!'/t.•1��1�.�!lL��t!�11��'?�7.
• - •1T�M .!!tom: The Cmuittee voted uzznimously. •. I
of proposed ordirznce 82-0-92, which would dedicate a new 20-foot
right -of -way• of • I .h street and east of Orrington Avenue -or alley
• purposes. •sw
't ,
r A & PW - 9/8/92 -5-
i•.=1'l4T liL�It1,•11•a•} :+}�!=lR•bLI�LFlsiav6:l} - V1 .J
The C=dttee, voted to
Hartzell - to R.O.P.D.
Oauncil iIltrCdUctioil of
aide of the 2200 block of
t_� _,.al 1 : _� • iEt! !_:. ! �� 1 1 ' L� � LE _ �• '" Y� !! !J! = «!i_ Rill
•• 1111 limit :a •
CITY AIIYS {F u-.g as..., & 1. 2, 1992
Alderman Newman asked staff for an update on the status of the case of Fcmond v.
Evanston billed by Althebw & Gray an sme 30, 1992. Alderman Rainey asked for
mti,on an the pemit fee overn ms paid to Criezis Architects. Mr. Fair
will . to these cans for the next meeting. The C muttee voted
unanimolusly to apprave the September 2, 1992 City Rill8.
Al.dern$n Paden asked staff for feed bade on the pendiM reference ccncezning the
vehicle sticker reg drwent for cars parked or rolling on city streets for more
than 90 cxmsecutive days. Law Department staff is rlsear,rhi 7 the matter and
will report back.
Diem bei m no furtber business, the meeting was adjourned at 8:55 P.M.
Carolyn Taylor
City Manager's secretary
!fig of September 21, 1992
MembersPresent; AldenTien Esch, LeJ.sm, Newmiin, Paden,, Rainey, lwbilin
Members Absent: None
Staff Present: Ad=,,_gt Anderson, Barber, Bminv W, ftmahm, may/
Z. Mo a rds, Fair, FigureM, Grod- W, HM, Hunt, Hunter,
Jacobi, Jennings, D. Jotu�, Rubin, 5affran, Schockweiler,
Schuler, M=k, Srypanski-, Taylor, Td kinson, Wirth, Witt,
?,i u•., c:...r un
The meeting was called to order by the Chair at 7:35 P.M.
Hinrtes of SeutaTber 8,1992 Meetinq
The CImmrdttee Voted imaniraisly to approm the minutes of the September 8, 1992
Camaittee meeting with the following corrections: Pie 2, paragraph 1, Alderman
Rainey corrected the first line to read: "Alderman Rainey moved to amend the
purchase .. .". On page 3, under DDCket 206-9A-92: Sale of Temporary &ployee
Parking Permits - seaomd paragraph -- dvange reference from Residents only Parking
District #E-1 to "Evanston Resident Vehicles only."
Alderman requested more 1 •1.11': •71 •itthe costs,,•• e1 :.r 1••.. 1 ' 1 •
settlemimt negotiatims assodated ' with litigation of the Famond case. staff
respond to • arl 1Newman. Alderman P`= • ::iasked for ar • of
complaint and • answer 1 tIds case. • : r 1= 1 Raineyasked •1year-to-date
statuse••r •r1 building •=J.IHrevenue pxojections.` 1• 111 11 r. •'1was
unan i11•Mly accepted.
In response to a question from Alderman Nelson regarding Nan -Fire Responses for
"lock -outs," Chief Eerimwsky stated that this figure referred to calls fmn
people who had misplaced their keys and were locked out of their banes or cars.
The Chair asked for a memo Eton staff on the cost for providing these services.
Alderman Nelson also asked for an explanation for "Wlres/Txees Down." Herbmisky
explained that the Fire Dot responds to these calls to make sure that no
hazard is involved when trees fall on electric wires. It is the resporsihility
of the utility involved to make the repairs. Discussion followed on other Non -
Fire Responses.
A & PW - 9/21/92 -2-
*.
There is a deem granted area for landing heLi.aoQtazs behind the Wetter Plant, which
is used por3marily for transport of emmae igmacy hospital patients. When- ever a
heliaapter lends, the Fine Department is on stand-W. in response to Aldermen
Nelson, Berkowsky also explained the reason for Fire Department responses to
water leaks. Aldeanan Esch asked if we go after parties known to have d mmped
paint thinner or other hazardous substances in alleys. Berkowsky ►,led that
we do have legal recourse in these cl cLmEtances; and have occasionally obtained
restitution. Aldemmn Nels.,onq��a�lso asked for an msplaynatifm this
an al�axLm
activated by fireworks at the iL'7�.d1. �y L�w1tnA� that t his � a prank.
After this discissirm the Cmmmieation was unanimously accepted.
y Eta= Egg= an 1992 50/50 Curb & Sidewalk Pra�am
Aldermen Newman Opressed his concerns with the length of time it takes to get
sidewalks fh-m . He stated that in sane cases it takes as long as a year to get
the sidewalks repaired. He said that he has had repeated calls from
constituents about unsafe sidewalks, and believes that the City faces potential
liability, and is not providing good customer service. The City Mmiager
i OJ�JVi that this year we have been able to complete the backlog of requests to
participate in the PiuwAxua. In the Past, if samneone had called on the 24th of
July, it would not have been possible to accomplish the work in the current year.
This year, the City has added $30,000 to the a iation to try to catch up
with the backlog. The City has to go through a formal jALu%-r�, adding other
c onstraft to the PywLiLaui besides money. As we go forward, we hope to be able
to do all the requests nex year.
Alderman Newman stated that he JBted the City Managers cmneIIts, but that
when he made the amk,L�,. to the Bxiget, his goal was to create a situation
where when people call the City for the 50/50 Program, they wouldn't have to wait
a hang time. He stated that he would like for the City to came up with a system
so that, if a person calls on Jluly 24, we could get a sidewalk fixed without an
11-month wait. Alderman Rainey stated that it is not staffs fault when money
is not available l abl a to do the sidewalk repairs - it is the C mmcil's fault. Staff
only an aunt to cover the cost of the Sidewalk Program. It is our
problem to determine how much to aw uLAL.ate.
A3 de=n E9ah .....,uwuLed that the deterioration of the sidewalks does not occur
within one year. The deterioration is a long, drawn -out process, and perhaps we
need to better educate ourselves as to how the system works. she related an
experience that she had with the sidewalk in front of her house when it was too
late to apply for the repair rj-u9jauu, but the City came out and patched it so
that it held up during the bad weather.
Aldermn Wbllin stated that we need more publicity, and maybe we could do a
HIGMJGHM article on the subject so that people could get their requests in
early enough.
Bea Danielson stated that there should be better inspection of outside
cortrzactors who do the work. she stated that there is a situation an Mayne
Street inhere the con tractors putting in the streetlights eight years ago brake
the sidewalks, and they have never been repaired.
A & PW -- 9/21/92 -3--
Alderaman Newsman added that he agreed with Alderman Rainey that we need to budget
more m cey, but he reiterated that the sidewalks that he was referr3ngr to in his
Ward were not right in front of samebody's house, so we have an interest in
having our sidewalks in good repair. We need to think of ways to make the system
more efficient.
Alderman Nelson ....w:.fad that the specifications and warranties for construction
in the Mdted states are a little bit different than in Europe, and the
contractor is responsible a for deteri cratian. He believed that sometime in the
future it might be 1.ate' to evaluate the European approach as an
alternative.
Ann ]Benner offered that maybe a survey could be made of the sidewalks ks through-
out the city. she stated that she was a part of a group that had cone a
Preservation survey that included locating damaged curbing many years ago and
wa led if the information was kept and if it had included sidewalks. city
Egineer Jim Tom* nson ".k .,1ed that he was not aware of any sight survey that
had been done in the past.
Alderman Newman pointed out that we have marry senior citizens in Evanston, and we
need some goal to get air ciciewalks in older. Maybe next Summer our Youth
Employees could do a survey. Dave Barba responded that we are working to
develop a Geographic Information system which would allow us to inventory our
infrastr ct,*e. The Committee requested a response on these matters frcm the
After this discussion, the CommuAcation was accepted.
Aide=an Rainey stated that there is no janitorial service contract for the
Animal Shelter,, and that volunteers have been keeping it clean and in order, she
made a motion to direct the Public Works Director to negotiate with the
janitorial service which is awarded the service Center/Recycling center contract
to handle the maintenance of the Animal. Shelter office space and public areas.
The motion was seconded by Mxkx m>an Esch. After discussion, on, the Camattee voted
6 - 0 to City Council approval for the of Total Cleaning
Service, inc. for janitorial services for the NA=cipal Service Center and the
Recycling Center at a total cost of $11, 340 for the Service Center and $2, 604
for the Recyclin} Center, to authorize staff to negotiate Animal Shelter
janitorial services with Total Cleaning service and the Civic Center janitorial
cmitracto r, and report the outcome of these negotiations to the Committee at the
next meeting
Alderman Rainey stated that we are working with the C.T.A. on the matter of
safety fencing and a berm -type barrier between the tracks and the Park. After
�, the Committee voted 6 -- 0 to re,.....muR.1 city Council acceptance of
the low base hid of Pinel Andrews Constructicm for all labor, materials, and
equipment necessary for the completion of the redevelopment of Clyde/Brmmmel Park
at a total cost of $21,870.
` A & PW - 9/21/92
-4-
t o Order - [1yde-Bn mel Park & 'Viaduct LiAhtina
The Committee ttee voted 6 - 0 to A. Q...A"%M ..,d City Ebumcil apqrvval for a change order
in the amount of $21,513.50 for Hecker Electric to install new lighting in the
viaducts cos an Sinpeon and Noyes east of Green Hay and in Clyde -Brim mel Park
AQ.A. Consultant Services
Alderman Newman stated that he was moving to hold the purchase because the low
bidder had not been r r.- 7 — le . Hefurther stated that
'}7 /�h�e bad received the
ean z staff mand was convinced that hestaff .� .-- .�Mion wets correct. He
stated that he supported the revom endation because it is in the best interest of
the city but that the law bidder was a oanstitzrent of his Ward; he had been in
contact with him, and he believed the low bidder was an excellent Evanston firm.
He stated that the Committee should be given a lot more detail in situations
where the low bidder is not ;CA.&ALUAC'.1ed, and he did not think there would be any
harm in holding the purchase.
7he city Manager asked that the purchase not be held up because of time con-
straints. Sine the will not meet again until. October 12, theme would
not be time to do the survey and use the infoxuntion when consi 1eri ng the Capital
FLWyiwu.
Alderman' Rainey stated that shealways has a big problem when the Committee is
pressed to act. She added that she believed the staff ,.r,�&=&A3ation was
.�,,..u.t and she would support it. She said she was told that most of the other
firms were going to take two months to do the job, but that if Jenson &
Associates had not hid, we would have had to accept the lowest bid. Alderman
Wbllin stated that she believed the low hic3der would be understanding of the
need to move ahead, and did not believe the work should be held up. Alderman
Newman said that he would call his constituent and explain the situation to him,
but it is a big priority to keep business in Evanston. If we are not going to do
that, we need to all understand that as soon as possible.
After this discussion,. the Oo mittee voted 6 - 0 to City Council
approval for the of Rolf Jensen & Associates, Inc. for consultant
architectural services to eouplete an survey of all city
buildings based an the of the Americans with Wsabi 1 i ties Act, the
State of Illinois, and American National Standards Institute at a total, oast of
$20,451.
The Committee voted 6 - 0 to City Council approval for the low hid of
Hest Buy Tile Co. for the of flooring at Crown Center at a total cost
of $15,450.
lie Committee voted 6 - 0 to City Council approval for a change order
which would allow the re0acement of an additional. 116 feet of c crt ined sewer
along with the required restoration work at seven locations by George Kennedy
Construction at an additional cost of $38,806.50.
a
A & PW - 9/21/92 -5-
Game Older No. 2 - Trinsportation Center
The Committee Voted 6 - 0 to City Council approval for Change order #2
to allow a credit to the City in the amount of $30, 032 for Railroad Protective
Liability Insurance; additional, bi tummminous concrete surface at an additional cost
of $1,179; additional pavement marking tape at a cost of $1,928; Additional
pavement marking removal at a cost of $482; teQoxasy covered walks at an
addditional, cost of $1,969.10; additional steel for bearing sole plates and
buildtM beam eutensi = at a cost of $1,564; additional steel handrails s at a
cost of $14,900; and a credit of $794 for stair treads that were installed during
nornea working hours for a total reduction in contract price of $8, 803. 90.
Enhanced 911 Camnuter $7.ded Di,sm
Alderman Rainey , ,..aL.I that the Emexgency Telephone System Board had invited a
Mr. Pat K= fmm integrated Coqmter Concepts, Inc. and Dave Saffran, a Police
Department Communication- Operator, to demonstrate the CADS Software. The
dratien will take place in the ante -umber immediately following this
meeting. she stated that the System should be installed and ramiing by next
Spring. The Cmmmittee voted 6 - 0 to ..-.I.l City Council approval for the
kA..Ilkl . from Integrated Commp&w Concepts, Inc. for the new Enhanced 911
Qammmnications Sys -tea at a total cost of $586,551 and the proposal from Motorola
Csammmnmicatians and Electronics for the furn? sh na of an E-911 controller and
Telephone System at a total cost of $88,554.
The C1cm d tteme voted i mAn i mo Lel y to rel.Icity CkmnciZ adoption of proposed
Aeso2utien 73-R-92, inch would extend the lease of LoI Devacpamt Corp-
oration for seven spaces in the -Shaoman Avenue Parking Garage for five years.
The Dammittee voted um i m mly to City Coon t l adopt,im of proposed
Resolution 74-R-92, by which the City Council would authorize the City Manager to
execute a Tri-Party Agreement with the State and the C&NRty in order to remove
the existing fit: on the east side of Green Bay Road at Jackson Avenue and
Payne street.
44��r� e��� • i�.� •� ��. r�1�; air
r• 1 'i �JS! 1:1 - 1 • :►• r:� l7�.1_ •! -!L_ _i"ll ll_
A & PW - 9/21/92 -6-
R-1-7
,FA_V-7"T FAME"IT.F.T.'"L754
�OWMATP-T,ITJPI R&O's I I P-3 P r:5 V:7- F
I MOM.
N--)a
RMA
INT •Fm��i :a =•
Mki 10, 0:!f ! • !:A y L:P.T--
The gill List was reviewed and questions answered. Alderman Rainey asked staff
for an explanation, as to how and vhy an auto ways booted twice - once after the
fine had been paid (Page 1, item 7 on bills list) . W. Fair will in
writing for the next meeting. Alderman Paden asked for a report on how the
S=ner Youth were selected for the Employment Program. The City Manager will
.6C_*L :.1 in writing to this request. Aldemmen Newman maggested that the +C c uni ttee
adjourn at this time -so that there would be time to see the Emergency Telephone
System de onstratian before the tbuncil meeting started. The Ccxmdttee agreed.
TIe Bills List for the period ending September 16, 1992 was IManim usly approved.
Ring questions will be answered later.
Mere being no further business, the meeting was adjourned at 8:55 P.M.
d"
'Y_4z�
Carolyn A. Taylor
City Manager's Secretary
t 0
PUEMC WCO$ COMMOM
NbOting of Oc.Ut 8Z 12, 1992
Members Present: Aldexmen Esch, Nelson, NMM, Paden, Rainey, Wbilin
IM_p•ai- • ,�!� STI
Staft Pitt: Amn g Aa a7a to / Barber, Berkowsky, Chse 1 Ceplecha I
Clarlm, P i r, Figurel.U. Hill, Bmt, Bmter, Jennings
D. Johnson, Larson, Rubdn, Sdhockweiler, 3chulw, Shonk,
Taylor, Tonki nson , Wirth, Witt, Zi tm enten
Presiding official: Alden= Betty Burns Paden
summw DF AC,L aw
The meeting was called to order by the Chair at 7:35 P.M.
The C Mu ittee voted unanimously to approve the minutes of the September 21, 1992
O=dttee Meeting.
Alderman Rainey ....•,..,..Led that the Status Report was missing the dollar figures.
The Chair inquired as to the reason for the decrease in court cases even though
booting activity had increased. Alderman Wbllin stated that this was an example
of an Ordinance that had the desired effect; that people were more likely to pay
the fine rather than ask for a court date, and that might be one of the reasons;
for the decrease. The Chair asked staff for a written response to her question
for the next meeting, and some tuln-es to indicate the success rate of the Boot
Program. After this di ci-„ si on, the C o mimi cation was accepted.
a. - -
The Chair stated that the men was good, but that she would be interested in
information fram the City of Nashville regarding any requirements for rxm-
resi dent vehicle owners who use the City streets for more than 90 consecutive
days. The memo from corporation counsel, referred to information received fran
the Director of Safety and Security at Twee State University. The co m m-
icati on was accepted.
r
A & PW - 10/12/92 -2- ,
•. n u vi M V ft. .L. Gi
Awn Rainey stated that any vendor in the city of Evanston who is capable of
bidding on contracts of the seize we require should be given an opportunity to
bid. If they are not ( petitive, then they are out of the running. Taxpayers
and businesses in this town want it that way, but businesses in Evanston should
be sought out AM natively to bid on large and smell contracts. Alderman Esch
agreed with Alderman Rainey. She stated that business people in Evanston pay
high taxes and she: believes that we owe them the benefit of our business. This
hasn't been the case over the years.
Alden Newman Stated that he had voiced his about this over a year
ago, and at that time staff Lc -*"Zed that our suppliers were the low bidders.
He said that his position was he would like to bear from any Wci]member who
would not want to keep this kind of busing in the City of Evansm. He dial not
believe there should be any equivocation when it canes to any vendor in the City,
because we profit from flourishing business, and we should keep as much business
in this town as possible. Considering the state of the economy, it is extremely
important, and we -rn d make every effort as a priority of the City to keep the
business " here, going the ad:ra mile, spending extra time, and not just on office
supplies. He omnti m d that we have to find ways to mike this happen. Alderman
Newsman asked the staff for a repot to the Committee an what we are doing to
encourage low bidding from Evanston merchants.
Alderman Rainey noted that some months ago a vehicle purchase came to us where a
vehicle was being for purd=w from Skokie, as opposed to a vendor
from Evanston and, because of Committee concerns regarding how those bids were
per, that purchase was held. she wandered what happened to it, and asked
for a report at the next meeting. Public Works Director David Barber Lw1.-A"ed
that we disc not buy the vehicle. Staff is waiting for the 1993 model prices and
will dame back to the ooimrittee, on this. After this discussion, the
Oaimmic$tioa� was accepted.
Alderman Wiollin stated that we have had a greater loss of trees than expected,
but she was not sure that our proposed revenues were going to hold fiat because
when we raise the rates there will be citizens who will thank twice about whether
they want to enroll in the Program. She stated that it was a very expensive
ko&v+.�are to have a large tree removed, but wondered whether the Forestry
Department had projected participation levels. Dennis ceplec ha Lu.4210-ailed that it
would only be speQilatinn- on our part. If we did lose some public pu-ticipation,
we would expect our losses to go down, too.
1 A & PW - 10/12/92 -3-
Alderman Nelson stated this is a marked increase, and it doesn't take into
account that over the years we have invested in this k...-,4..,;uu and developed it at
no cost to us. He stated that he was concerned about tripling the rate for
coverage in one year, and wondered whether we could refigure and make sure the
actuetrial m mbers are as tight as they can be. He continued that staff might
think about same other ways of enhancing the base. Maybe we could enroll the
elms at $50 a tree and enroll all the other trees on one lot for $20 or some
mckage deal like that. It seems we might be able to build up our fund and dome
out all right. He stated that he would like to see some other alternatives
before we adopt this.
Alderman Esch asked Alden an Nelson to repeat his suggestion. Alderman Nelson
responded: if you have one elm tree and four maples on your lot, currently only
your elm is eligible for the VIU-.4 CULL, and it would cost $60 a year under the
propo-sed scenario. My proposal is that you give the citizen the right to insure
all of their trees at $20 per tree. niis way you are protecting more trees and,
act.uarily, what you are doing is the same thing an insurance =npany Would do -
broadening the base.
Alderman Rainey stated that this would make sense if the maples were in danger.
If not, there is nothing to provide an incentive to people to insure all the
trees or, their lot. She stated that she agreed with Alderman Wollin, that people
would drop out of the ,. ��, and there would be diseased elms around longer
than they should. She added that we should survey our insureds to see what their
reactian would be to that kind of an increase.
The anmi ttee voted unanimously to hold this Conmuiication until we get more
infoa�aati on 0
Fite Deew:Ungnt iocj-out Resnoa�se
The aia= asked staff for an estimate of the cost to the City when the Fire
Department answers lock -out calls. Chief Hunt responded that Fire Department
personnel that to these cells are only those that are not otherwise
.:.. � . Alderman Newnan .L l Led that this is a valuable service and citizens
are entitled to expect some service that they are already paying for. He stated
that he could not support a user fee. Alderman Nelson disagreed; he stated he
believes it is w,.,v-...i.ate to mRmrt private locksmiths in the oomamity who
provide services of this nature. He stated that having fire personnel answer
these calls takes a fire truck or paramedic out of service even though they are
accessible by radio. We should look at this very carefully and get suggestums
from the Fire Department as to how to implement a fair user fee. 1he c=u ica-
tian was accepted, and the Fire Department will report further on a suggested
user fee.
Technician
Alderman Rainey stated that since this position was funded only through November
20, same arra„�icu=4,L to continue funding it should be made now, given the posi-
tive impact the Graffiti Technician has had. Aldenan Newman agreed. He stated
that it would be penny-wise and pound-foolish not to retain this posi t um, and
asked that the City Manager acme back with a response at the next meeting on
whether the Technician would remain.
A & PW - 10/12/92 -4--
Alderman Newman stated that the CM had been eKtre ely when we met
earlier in the year to discuss the hours of work on the Transportation. Center.
The work was to be done during the day on the weekends so that we would not have
work being done from midnight to 4:00 A.M. He stated that he was concerned that
over the years we were being told that the North Western, Matra, and cm on the
question of viaducts have not been .....kp"4tive. What we need is to have public
elected official interaction with the CTA and Matra. There is new manekgecneYt at
the CIA, and this is one emnple of where public official interaction would
clearly make a difference. He stated that there are grave implication to the
businesses on churchStreet, and he is hoping �t the rest of this project
that greater sensitivity will be shown to the neighbors and businesses, and every
single effort made in advance when work is to be done at unreasoonable hours.
The Chair ar mmted that there had been many complaints from her constituents
about this night pile driving, but she believed we should give the suggested
changes a chance. The OQLI[L nicatim was unaninnusly ate.
In response to a question from Ald arman Newan if there was any money left in the
budget for curb and sidewalk work at the end of the season and whether requests
after August 15 wild be I... Jim Tonkinson that, due to approach-
ing cooler weather, any requests would have to be carried over to the following
year.
Plde=an Rainey meted that the Cmuittee hold the following purchases until
the next meeting penning further infarfnatim:
• . ca a .- !r -, �. as .--
Alderman Newman oGtmented that he NA a concern with the cost of the ❑Latrmer
Service Program and was not sure what the city Manager intended. He gave a few
eom�ples of what he thought good customer service should be. He stated that his
E3�f * ni tion of good custcmer service was not doing work on the Transportation
Center at 4:00 in the morning, or not rashi ng to give tickets at 9 : 00 in the
morning of a day when the streets will be cleaned at 3:00 in the afternoon, and
stated that he wanted it to put on the record what his concerns were. The
Cmmi-ttee voted Line umusly to hold these two purchases for the next meeting.
=M E►e OerLtff.Xi=_&arm evstem_ v_: • }_ !•1! ! • ate. r:.•.
Mle CMIdttee voted 6 - 0 to City Council approval for the proposal
f= Wneiering Professionals, Ltd. for consulting services to review Servizz.
Centerbuilding protection nec. • estimted cost of :1
• A & PW - 10/12/92 -5-
Civic Center P xd mim E<►aluntiona
Aldervaan Rainey stated that she was interested in krx witxj how this kind of work
is going to fit into air dwelapmen of an energy policy. Mmc Rubin responded
this evaluation will take quite a mile, but we need to start the analysis now.
The Committee voted 6 - 0 to :. z .,,"� ... i City OXXIcil approval for the k,.. al of
�+MA Consulting �s, Ltd. to study and evaluate the ad.sting cooLing and
heating systems in the civic Center building a a total cost of S8,960.
Alderman wollin stated that she assumed that the reason wily the bid is lower is
because we are doing same of the removal and installation work am -selves, but we
are only saving $1,500. The Committee voted 6 - 0 to LCM&4494=401 City OXMc.il
approval for the low bid from R. F. Idriss rAns�ing for the furni d,i g and
delivery of all labor, materials and equipment necessary for the redevelopment of
Southwest Park at a total cost of $23,550.40
Mil BI=Nato= & 92itra=92 Planting
The Cmui ttee voted 6 - o to City Qmacil approval for the low bid
from each of five nurseries for the funiLsh txg and delivery of plant materials
described in the Purdum Report for the Fall Tree Planting Program at an
estitmted total cost of $31,214: Shemin Nursery - $9,678.75,• Kaknes Landscape
Supply - $9,089.00; Berthol+d Nursery - $7,184.00; Klein Nursery - $2,952.25; St.
Auhin Nursery - $2,310.00; and for the contracted services of R. F. Idriss, Inc.
for planting the trees at the low bid of $12,960.
W_ ter Plant Pdzz i=cation Dnui,
The Committee voted 6 - 0 to City Council approval for the low hid of
G. V. Zintel Associations, Inc. for fur i diing of d zj dification equipment for
the Water Plant at a total cost of $31,440.
dater Punt DdgMjdjtLcLtjM pM i Mgat Installatirri
The Committee voted 6 - 0 to L ,a ,1 City Com ci l approval for (1) the low hid
of Novak & CaTany, Inc. for sheet metal and fiberglass dxtwork installation of
a dehumidifier at the Wager Filtration Plant; and (2) the low bid of Accurate
Coring for concrete coring and sawing at a cast of $2,300 for a total cost of
$18,006.
�{m= 02jers-•�P,yh�a= II sewer Lmon�vetwnts ry��,.,i,
The 1Al tdt ee voted 6 - 0 o LCYlrl;ill�l� City LAJ�il ci-I approval for credit dwge
orders for Phase II Sewer DqmNements for a savings of $34,984.
A & PW - 10/12/92 -6-
Alderman Rainey asked if staff could give the mzber of taxpayers being assessed
on this project. Jim TWkinson responded that there are approdnately four
homeowners on Custer Avenue and three an Mean Street. In response to Alden=
Esc1, yJ,.i�m TU*insG[1^ a.:a�+..�39f� that the work will begin in the Spring. The
YY�,,.,ymy,�m�it,.L,�.Q�i�., voted 6 r— 0 the
a G�r`,+,�a��w,alCo►a�1; City 0ounc.�.l. ap}prvvallffor
�jthe
,,, low bid
p/o�f�� 7JJ..��A...
V�.hnson tong foi he ' {.LL n I:`iL1q of an laL o , nateriads, � equipment
necessary for the eaTpletion of Special sa=xx =a.,t #1395 - paving of Glister
Avenue at a total estirated cost of $112,783.50.
Alderman Wollin aamented that there is
$34,984. The Committee voted 6 - 0 to
proposals from xnsituform Midwest, Inc.
pipelines throughout the City at a total
_K. . wjJ I =7 Z Y=..r_
actually o cost Council
far this work of
tCity oamcil approval for two
for the lining of various cambined sewer
cost of $1,161,664.30.
In response to Alderman Wollin's question, Richard Figu elli stated that a year
after the application, we go back and deck 1% of the sewers, and in many cases
we have to reapply the herbicide. In response to Alderman Nelson's question
about the chat cals being used, W. Figurelli �..**.� that the herbicide was
accepted by the EPA. Alde=an Nelson asked staff for a short s=nary at a later
date of the ChWlicals being used in the herbicide. The Committee Voted 6 - 0 to
City Comcil approval for the proposal of Vim -Sewer clean & seal, Inc.
to apply Vapoxnoter II, a foan ing fumigant herbicide, to kill root int-n,ci Cris In
17,254 feet of sewer trains throughout the City's ca tdned sewer system at an
estimated total cost of $311,119.55.
In respcme to Alderman Rainey's question regarding the cost of changing of the
Com Ed service poles, David Jennings .,n..,ad that our equipment is on their
poles, and when they move their poles, we have to rave our Wit. Alderman
Wb 1 i n stated that she had the same concern. The Coandttee voted 6 - 0 to
a.:i.+.aa•a•:a.� City COMail 8VMa,al for the low bid of Hecker &coo. to transfer 24
power feeds for control boxes that operate traffic signals and street lights fran
old utility poles (which will be removed) to new utility poles at a total cost of
$30,600.
,:: :� �:•: ■ s • _ • • • k*1"�-- .41i.�� ra�r = lip •.� ,,
A'l de=an Rainey stated that she would like sane idea of the negotiating that goes
on when a contract like this is developed. Richard Ali respmxW that our
0iperj.enCe has been with installing the origirAl system and it took four years to
cq3lete. We need to upgrade that system. the costs are based on hourly wages
and part of the necgotiatu* is the rm t= of hours necessary for upgrading based
on our experience and what the consulting engineers suggest. We negotiated
phasing the to avoid shut-doanh of the entire plant.
1 A & PW - 10/12/92 -7-
Alde=nn Rainey noted that her comments were not meant to be negative or
critical. she stated that for the benefit of the audience she was not criti-
cizing but, for those who felt a City Like Evanston could not possibly run an
electric utility, they should really look into the running of our water utility,
which is very eamplex and oomQlicated and is done in a very professional manner,
which we should all be very proud of. The C7amii ttee voted 6 - 0 to rew-.m"J
city Council approval for the proposal. from FIC Instruments to provide engineer-
ing and software services to in.,.ALL.,,j,,xte the new chlorine feed system and zebra
massel control system into the adst ing chemical feed system i nst nnant2atlon and
control for an amount not to exceed $71, 305 .
Chmom Order _-_90M Basin SO-3
Alderman Wbllin stated that part of the change order was removal of twelve trees
and we remmred nose. She was curious to know why we thought we had to take then
out, and if we were able to save thy. David Barber Lc,,e_.4ed that in sane cases
we were able to change the location of the sewers and save the trees. Alderman
Rainey stated that she abv,,.c,.iated the charts used for the mange order report;
they were very helpful. The ccadttee voted 6 - 0 to City council
approval for Change order No. 7 for the Basin SD-3 Relief Sewer system in the
amotmt of $33,588.75.
p ]bMdM O mtract (non -bid item - 2LLmaiority vote reauiredl
Alderman Rainey stated that the Police Department had been providing updates an
the iraine-mance of the towing facility, but we haven't had one lately. She
stated that it would make a lot more sense to have this report of inspection
before renewing the contract. She stated that North Shore Towing does a great
job, but a few weeks ago when she visited the facility, there was junk and debris
everywhere, including old refrigerators, stoves, baby carriages, and other
debris, and it was a mess. She stated further that there needs to be
a little more shown for this town, and there ought to be a massive
i4rotre ent in maintenance at this facility. The other of North Snore Twing
ed that the facility was accepting these items from the City of Evanston.
Alderman Rainey coantimied that one of the agreements we had under the towing
- m rx t act was that the premises would be maintained in an orderly manner. The
Chair asked for a written inspection report for the next meeting.
Al derrmn Newman .. m=d,.ed that he would lake to have sane information on the type
of situation when we are most commonly towiM cars, the breakdown between touring
Evanston versus non-resident vehicles, and haw often we are towirmg Evanston
residents. He added that he understood the need and a*V&,V.iateness, but he had
had many carplAints about this, and it is a very serious thing when we tow a car
with an Evanston vehicle sticker.
Alderaen Wol in stated that she believed with a fee and a fine, if you pick up
yomn; car within 24 hours, there shouldn't be a storage charge for the first day.
She stated that in her ward where there had been a lot of street construction and
where some cars had been towed at 8:30 in the morning that were picked up by 9:30
they should not be charged an additional $15 for storage. There should be at
least a 24-hour grace period to be fair. In the chart that eonpares us to other
munici pal i ties, six of eleven allow free storage for the first 24 hours. She
asked the Committee to consider this because of the inconvenience of having your
car towed. Alderman Newman agreed.
A & PW - 10/12/92 -8-
7he owner of North Share Towing c,- .Ied that there was not enough space to
handle free storage of vehicles. He stated that he paid over $36,000 per year in
to =, and mist keep space in the lot for vehicles that are towed in order to
stay in business. Aldemmn Rainey stated that m*te the towing fee mild be
raised a few extra dollars for the 24-hour storage of a vehicle and no extra
charge for a vehicle that is picked up in a few hams. The owner stated that it
wild be nice to operate at a profit. They are now operating without a contract
because of the length of negoIJatians.
Alden= Rainey stated that since this is a non -hid item, she believed that the
contract needed further disctm im. she stated that She didn't understand Why
the contract didn't came to the Oamnittee before expiration. Alderagm Wollin
stated she would like to know what the c3umittee thinks is a reasonable per fee
cdaxge for the first day of storage. Aldenren Nelson mgjested that the
Committee accept the contract as proposed tonight with an that we Will
negotiate in good faith over the next two weeks and address the concerns of
Aldermen Wbllin and Alderman Rainey. He nude a motion that the contract be
accepted as vye--I except that during the next two weeps there will no
payment for storage fees for the first 24 hours, and the City Manager be directed
to enigage in with this aoaztractor to present an acceptable L,.-e--al
at the nett meeting.
Alderman Newman moved to hold this item to allow for a reasonable amount of time
to discuss the matter and deal with the concerns of Aldermen Rainey and Wollin .
He stated that he did not want to be rushed into making this dwimrvn.
After this discussion, the Oom ittee voted �manim us y to hold this contract
until the next meeting pending receipt of the inspection report and further
iniomnation from staff regardingfees.
The Oaumittee voted 6 - 0 to City Council approval for the proposal of
Desman Associates to perform a follow-up inspection of the shermdn Avemue Garage
at a total cost of $5,000.
The Committee voted 6 - 0 to City Council approval for the proposal of
William M. Ma-cer, Inc. for act:uarial valuation of Police and Fire Pension Funds
at a total cost not to exceed $8, 000 .
Alderman Nelson asked why the materials were not provided by the original
architects. Max Rubin Ac--v—Jed that same of these materiels were provided free
of charge, but we needed some rerx eririgs of the new Library so that the presenta-
tion of what the new Library would look like would be available for the public.
A & PW - 10/12/92 -9-
Alderman Rainey stated that one of the things we hoped to do with this presen-
tation was generate interest for donations, and we have no scale model. Aldermen
Wbilin agreed with Alderman Rainey. She stated that we cut the number of
voted The Ommittee
--a-rings
3 3 (Aldermen �, Nelson, and WWM voting nay$� � n
asked Alderman Nelson to i.s ►.R:.x:'aat those in of the proposal from
Nagle, Hartray & Associates, Ltd. to provide n,bl i c presentation materials for
the Library public open house consisting of a scale model of the new Library
building and various colored drawings of the site plan at a total cost of
$12,200.
The cxmnittee voted 6 - 0 to hold this item for the next meeting.
!:s ., =i 1 : �l�! ! = !��_ f ' : r: .1f • +•1'l_ Ff • 4WAFM• l l! a
The oa 111 • e• 1 to city councili rr ••1 •f of .1 • pos e•
Irtmiumce W-0-92, which would vacate a portion of Pitner Avenue for the Main
M Omm=s RedwelqpmentProject.
pocket 1; Ordirmce 1 ' •W MI/Dobson
Q
The aammittee voted 6 - 0 to city Oauncil of proposed
Ordinance 87- --92, which would Wtab3ish four ways stops an Bruauel and Dobson
Streets at Florence and Ashland Avenues.
/� _s 1: rJ1• .!� •' 1 s �� �L.1. � LG jr •
The Oomudttee voted 6 - 0 to �:�..w...u•,� city Munch it3troductian of proposed
Mdinanm 88-0-92, which 'A uo � reduce the speed limit frarm 30 mph to 25 nph on
Outer Avenue from Howard to Fain Streets.
The CMMittee votied 1 to City •• 1 1 M ••I •; of ■1 po L•
MmUnance 89-0-92, which would dzinge the times of the Gd sting passenger r:• •
zone on Ashland and add a pa..-.,,=iq=L loading zone an Eastwood.
e �_. 1 i Ali•. !:_ •- ' 1 1 ' •. • f
Alderman Rainey said she was concerned that unless Police cars are restricted
from parking in the three metered spaces proposed, this new Ordinance would not
help the parking problem. The [hair asked for additimial information from the
Traffic Engineer on a possible solution to the problem. The voted 6-
0 to hold this item for the next: meeting.
A & PW - 10/12/92 -10-
� • •+. _=i 1 + ` �Jt• ! - law- 1 1 ' r!. � Ilr �! �= �� ! � ��! a M
The Chair moved to hold this item over to the next meeting. She stated that she
never got any notice, the area is in the Second Ward, and the Ward Alden= were
not notified abaft this d fAnge. Traffic MigineeJr David Jennings tWUed that
this was an oversight. She added that she wanted a puh iC hearing on the matter
and all concerned Aldennen infommad before !-- - f-- this Ordinance.
C 'Y Bnz OF 7, 1992
Questions on the Hills List will be answered in writing by the Prctgw M Agent.
The Cb n ittee voted 6 - 0 to cLty council approval of the Bill s List
for the period ending October 7, 1992.
There being no further business, the meeting was adjourned at 9:02 P.M.
FtesPectfullY submitted,
Carolyn A. Taylor
City Manager's Secretary
Y
VAeUngof Oatober 26r L"2
Hwbers Present.: t1.L74eL11 w Esch, , NG1nw,Paden,, Rainey, IRJllin
Menbers Absent: Now
Staff Present: 1A1ll IS, Andlen= / IW:b`^" , Bexia iY, Oftseyt Z & Ci,lti1adS p
GattscbAlk, Fair, F l ij Jacobi, J=Angs, D. Jd7Iksm,
Neyr Qjgr M)Wn, Sdzoeder, Shonk, Szymanski, Taylor,
Twki nsol, Wirth, Witt, Zj.uua wa.c...
Presiding official: Alden Betty Burns Paden
SOMMM OF ALR CK:
The meeting was called to order by the chair at 7:35 P.M.
The Committee voted fly to appromre the minutes of the October 12, 1992
committee meeting.
1
Y i• I 11 v. rat : +��• u • ur : 1 • • : • t!r • •I
•1 1•r r • ■ rll rll •1 •� •I ••1 • '
•': • • • � 3J �C 111 • 11 �LI '.71 •1 I 111: 1 •1 i• .'
Alderman Esch questioned the C mm=rmxlth Edison balance and Whether there was
an accounting prove Jn a for verifying utility hills as they are set up for
payment. Mr. Mxnk responded affimtively. He eq)lained the reason for the
balance and how the - 11-- occurred.
7 he Oom atmicatiol was accepted. Alderman n Rainey Commented that, in fact, we are
ahead in parking ticket revenue eollectim. Alderman Nelson asked for the per-
centage of tickets that are paid. Dave Johnsm Lcyu.led that apprmdzetely 57%
are paid. Alderman Nelson also asked if there was any analysis done to do=-
strate the amount of ret= on the made to get the collection rate up
from 42% to 57%. Mr. Johnsom , wYu,. d that the Collection rate results from the
strict enflu..a1.,L of the Hoot Program and efforts to send out notices more
prcmptly. Alderman Nelson stated that we should do a definitive analysis of the
return on imm<t at same paint.
A & FW - 10/26/92 -2-
The Qomunfcati.on was accepted. The C Wx stated that the nano was good and
thanked staff for the research done an this matter.
7me Chair asked if we have any information cm how other cities handle lock -outs.
Deputy Fire Chief Berkmisky L-,kA-,�,1ed that we do- not. Alderman Newman stated
that the mane, does not answer the question of the a i ; ;ty of private vC4^L
to assume the lock -out -- ity. One of the ideas was to get the business
to Evanston and the only Evanston vendor could in 30 minutes,
when available. We don't really know how many hours a day Johnson locksmiths
would be available. Alderman Nelson commented that if there was a market for
these services, perhaps the locksmiths would make theiselv+es available. With the
new enhanced 911 emergency system, it might be %,j.,..,e,1ate to have a standard
message that people should contact a local vendor when they are locked out.
Alderman E schu stated that there are a number of situations that require immediate
response to a lock -out, and she would be very reluctant to stop the Fire Depart-
ment service without being sure that someone who is A -A> > y locked out could
get service. Alderman Rainey stated that, given the fact that Johnson's is the
only locksmith in town and they insist on cash before the work is done, she would
much prefer having the Fire Department do it and, if there is no other way, bill
the individual.
oil
Ibli"11 14 IPM-1 rOOEM70 b Ph Ul",
cello V .a -I I..
In respanse to Alderman Newmann's question whether graffiti was seasonal, the City
Manager Lied that the application of graffiti is not seasonal, but rmoml.
of graffiti is seasonal. It is very difficult to remove in colder weather
because the material used wi].]. not cover well. The OxcLu cation was accepted.
Alderman Newman commented that thhese Should have been
discussed with the Committee before being presented to the City Council. He
stated that he believed that the system in place is basically inefficient and
sammeAzt unfair to the ,Aldermen. Part-time alderman need to make as few phone
calls as possible to solve a problem, and this proposed procedure calls for an
additional phone call to deal with one request. He stated that he could not see
the d.i ffi -,i ty in calling a department head for a service, having ham fill out
the request form and send a copy to the City Mmmger I s office. It is an un-
necessary delay; people appreciate it, when they call on a 9mrsday night,
getting a call back on EYiday aftiemoon. This sh owis that people in the City
care, and it is good customer service. there is too much lag time in the
and the 2-day response timp is unsatisfactory.
A & PW - 10/26/92 -3--
7he City Manager that there was an attempt to be fair to all the
Aldermen involved. Instead of increasing the phone calls, the proposed....�c,are
would require only one cell and assure that a good solid response would result.
Some KUWnani c Requests have been lost in the systan, and we want to be able to
record than and be sure that the work gets done as rapidly as possible. Where
there is an emergency situation, we can a.....3 to those circumstances.
Alderman Newman continued that the explanation was unsatisfactory; more phone
canversations would be necessary. He believed that he could call a department
head and get a good answer thereby avoiding the necessity of making a formal
request; and he could get back to his constituent faster. We are making
umIIneoessary phone calls, it's inefficient,, and he couldn't see the advantage.
The City Marmagear ..,,j,,,yied that with eighteen Aldermen and the Mayor all making
calls, it ice...:., a different natter, and there does need to be sane internal
work and ooardination.
7Tme Chair stated that she would be happy to get a response in two days, but she
has had things going on for months that she believed had been purposely dropped,
and the constituents never get responses. Alderman Rainey was especially
concerned about p.L. ty sta xiazds issues in her Ward. she stated that she could
get the message across much more clearly when she could speak to the person
directly involved. Something gets lost in the translation when she has to make
the request to one person who has to make the request in writing to another
person. Discussion ensued on advantages and di tvantages of speaking directly
to the person who would handle the concern as to calling the City
Manager's Office to make a formal Aldereanic Request. Alderman Newman said that
he would be willing to go along with the L-M,-.i.me on a temporary basis.
Aldermen Esch stated that she fly did not use the Aldermammdc Request form
and had been satisfied with the direct approach.
After this discussion, the Communication was accepted.
Sanitation Di vision - 6-Month Ooeratinv R;eoort
Aldermen Rainey asked the Committee to hold this report for more discussion.
A & PW - 10/26/92 -4-
In response to -a question from Alder= Nelson, Chief Jacobi ..j�..led that the
$175,000 STEP Grant was not a part of the Budget. The Grant can only be used for
traffic but acme of the equipment purc hm;ed. with the grant can be
used by the Police Department for other things. There are strict guidelines on
how the funds mLst be used and on what activities. It is a one year grant that
is renewable at least one more year. In response to a question from Aldernen
Rainey, Chief Jacobi. ,.,,j....1ed that under this Grant, we are confined to the
kinds of violations cited. Ebr erple, we are not permitted to cite more than
25% for speeding, and the rest of the citations have to be for accidents or other
traffic violations to ensure that the Department will address accident -causing
factors. Aldemmn Rainey stated that one of the biggest complaints she hears at
neighborhood meetings is that there aren't enough traffic officers on the street
to take care of things like going dmil gh stop signs.. wing ► etc . , so this
should certainly enhance the service side of our efforts.
After this discussion the com zdcation was accepted.
Aldenran Nelson wondered if this is a generic d—r ire of the product ccopo-
nests or proprietary. Richard Figurelli ...-,k ..;ed that the specifications are
generic, but the IEPA had only approved one product at this time. In response to
a question from Alderman Eschr Mr. Figurelli stated that capper sulphate, which
is sold in stares, is not strong enough and too slow acting to be effective on
the oldest tree roots; Vaporooter is not available in stores and needs to be
applied by a special process. After discussion, the Cammmication was accepted.
t
The Committee voted 6 - 0 to city oxmci.l approval for the low bid of
Amerjcan Filter Sand Co. for the furnishing and delivery of 112.5 toms of
anthracite for the Water Filtration Division at a total cost of $16,998.75.
Hi r-rf l m ri
The Purchasing Agent
,,� .,asked �ythat the purch�ay,.s,,e o.,yf,, , microf iiylm services b{.e�, �r�,e,,movved
Ffrom
the a�a . Aide ran Esch �.uuttFdl �y, � L,I, at she did not y,�.de �n{d,,., he extent
of he �� required. � &C&A.M&L5: iJ1ati R1 ap�r. W contradict the analysis.
Mr. Fair stated that the original JL=AA.4«L5r.dA3atiM was for Microsystems of Evanston
to handle the entire project. The J.CA-A�Mv=sdation will be revised to approve the
low bidder, Victor C. Neumann Assoc. of Chicago, and aumi.ttee and Council
approval, will not be necessary. Aldentian Rainey asked staff to come back with
mire infonnation about the low bidder. Aldenman Newrmn stated that he would move
to award the entire project to the Evanston firm, M. L. Microfilming Corp., which
is the second lowest bidder and a minority firm. The Committee voted 6 - 0 to
hold this item for mare information.
JV
y A & PW - 10/26/92 -5-
Alderman Rainey stated that Aldennan Warshaw had inquired as to whether the Civic
Center door replace eats are architecturally aLkRL.IRL.Late. Max Rubin responded
that the doors would be aluminum and in the same style we currently have. After
discussion, the Corr ttee voted 6 - 0 to City Council approval for the
low bid of Edwin Anderson Construction Co. for all labor, materials, and
equipment necessary for the replacement of entryway doors at the Civic Center at
a total cost of $32,662, and for the law bid of H!trk Industries for doors at the
Chandler Center at a cost of $10,511 and a total cost of $43,173.
The Owntittee voted 6 - 0 to + ,..,...,.;.,.i City Council approval for the second low
proposal from RED Hovers and Van Lines for the provision of moving services for
the Library at a total cost of $77,632.
The Committee voted 6 - 0 to City Council approval for the bid of
Universal Networks for the purchase of a Local Area Computer Network to be
installed at the Library interim site at a total cost of $121,271.
The 03ni ittee voted 6 - 0 to City CbUnci.l approval for the purchase of
road salt tiirough the State contract from North American Salt Company at a unit
price of $22.86 per tan or a total estimated cost of $80,010.
The Cxnmittee voted 6 - 0 to L «.1 City Council approval for the proposal of
Insituform Midwest, Inc. to use the Insitufarm lining t„Lu.,G,3 to repair 1,424
feet of 20" diameter combined sewer on Rayne Street between McDaniel and Hartrey
Avenues at a total cost of $183,550.
In response to a questions from Alderman Rainey and Aldern®n Nelson, the City
Manager that the expenses for the consultant's travel and related costs
were appro xinately $3,000 and the project would be funded fram the Training
account of the General Fund. In response to Alderman Esch, the City Manger
L�x..4,.1ed this is a full year ka u9j aru and the effort will be to build, operate,
mati.Vate, and train people within the system. Aldenman Newman asked if we would
be spending any additional money on this type of thing. The city Manager
Lr-=,iAazled that there would be ongoing training within the organization. To a
queskian frun Alderman tXw = as to what specific problems we are correcting, the
Manager responded that it starts with the basic values and gave an example of
some changes in the method of collecting refuse that has had a dramatic effect on
customer satisfaction. It is not just a matter of how one speaks to another, but
how we treat each other. After discussion, the O=nttee voted 5 ayes - 1 nay
(Alderman Newsman opposing) tO Lz&,LulU:J� City Council approval for the proposal,
of LIinda Goldzimer for the design and implementation of a Custaner Service
Program at a total cost of $22,950 plus expenses.
A & PW - 10/26/92 -6-
Docket 221-IOA--92: Lease of Ltlg ry Interim 9to=._Facility (UQ 10/12_/921
Alderman Each asked if there were other sites that Were considered. Alderman
Rainey that there were at least three other sites that were considered
ed
to no avail for a variety of reasons; either the price was not right or the lease
arra.,y"..".rs were inposs3ble. Alderman Newman wandered how much money we Save by
going to this site. The answer was $60,000. The Committee voted 6 - 0 to
City Council approval of the lease of space in the Hebard-Porter
Storage & Moving Co. warehouse at 6331 N. Broadway in Chicago at a oast of
$4,684.05 per month.
Aldemm Wallin stated that she wanted to be sure she understood the project. in
response to her questions, David Barber stated that modifications proposed for
aoc:sideration involve ehmxjes to both Phase II and Phase III of the City's Long -
Range Sewer Plan. The Luse II changes may be am — - i shad by a change order to
the existing contract with Marino Midwest, Inc. The estimated oast of this
change is $675, 000 . The remaining ng change involves additional work an Phase III,
which is to be put out for bid in the spring of 1993. Sane work from Phase VIII
is moved forward to Phase III, as well as sane additional work and increasing
pipe sizes from 96" and 72" tap to 108" diameter. The dwxa es add $1,660,000
(net) to the Long -Range Pfau raising the overall meted cost from $125 million
to $126.66 million. The changes proposed are intended to reduce the inpact of
this construction can the Main Street area between Dodge Avenue and Judson Ague,
and this plan adjustments were previously approved by the Flood: & Pollution
control cmMission.
3lhe Committee voted 6 - o to City council approval for the proposed
adjusbnents to the Long -Range sewer Pl m.
7
7-ft-;
The Committee mittee voted 6 - 0 to Qk^A . 9:aZ1 City Council adopt ion of proposed
Resolution 77--R-92, which would authorize the City VAnager to eater into a
construction services agreement with the G.T.A. for the restoration of the With
Boulevard El Station.
= Pocket 233-10B-92:
8=1-Ut KM 78-R-92- Desianatira
319Dd&
ies far Breakwa
The c n ittee voted
6 - 0 to
city council
ad0pti m of proposed
Resolution 78-R-92,
which would designate
W !stories for
the Breakwater Fund
thank account
Pocket Z34-10B-92:
�i Parade
$=1uticr3 _79-R-92 -
clmim of Sheridan
Road - U.i ,_
The Com> dt:tee voted
6 - 0 to
City Council
adoption of V.yl-Aj.I
Resolution 79 R 92,
which would require the City to assume
full responsitaility
and liability involved in the closing of
Sheridan Road
for the Northwestern
. university Homecoming Parade on Friday, October
30, 1992 at
5:30 P.M.
'4
t
` A & PW - 10/26/92 -7-
The Clo mdttee voted 6 - 0 to G 6.,..,ca.1 City Council adoption of prcposed
Resolution 80-R-92, which viould authorize the issuance Of a reserved residential
wheelchair -hound motor vehicle parking space pennit to Elmore E. Richard at 2315
Ridge Avenue.
The oonmittee voted 6 - 0 to City t7amci l adoption of proposed
Resolution 81-R-92, which would authorize the City Manager to enter into a
consultant aw,.=..L for the straightening of Chicago Avenue north of W.41ard
street. Alderman Rainey stated that she would like to have same input on this
proposal and will consult with staff.
Docket 62 10A-92: Ordi rAmpe 90-0-92 -Parkins Restri.cctjcUg near _ Police Station
The Committee voted 6 — 0 to City Council introduction of this
ordinance, which would restrict parking near the Police Station.
Pg ket 235-105-92: Cgdirmve 91-0-92 - Increase . Luse Fees for Restauraz[ts
The Chair recognized Mr. Jonathan Penon, DMLItive Director of the Evanston
Chamber of who stated that the Chamber would like to voice oM3situm
to this ordinance and would Luce to have an %Ot Lanity to discuss the inplica-
tion of an increase in fees before the City CbawAl takes action. He stated that
the Chamber feels this ordinance would iupose a dI orate burden on
restaurants that offer affordable dining. If you measure the amount of the fee
by the mmber of seats, that will put a burden on those kinds of restaurants.
He stated that the Chamber died a cmparison of a number of camunities:
Arlington Heights, Boli.ngbrn , Chicago, Des Plaines, Naperville, Skokie,
Wilmette, and Waukegan, and Evanston canes out significantly higher in the amcxmnt
of fees charged restaurants. If you look at other communities, most cities
charge their inspection fees based an square footage, not on seats. He asked the
Cotmmittee to hold this ordinance and take a closer look at what other carrmuuties
are doing and, perhaps, examine a more fair and equitable way to charge
restaurants in a way that is more closely related to the actual inspections.
Looking at the size or the number of patrons served might be a more fair basis
for damaging inspections fees. In response to a question from Aldennan Paden, he
stated that the chamber would be glad to do this survey.
Alderman Rainey %AA4M15=,Led that another reason why this was unfair was because
small businesses and taxpayers are s,up „-ti ng the burden of a place like
Northwestern. The University's eating facilities have to be inspected by the
City, and the m mmun fee for ech=tional institutions is Limited to $156.
There is no reason for this - there is no reason for smaller restaurants to pay
extra so that the University can pay less. She added that schools with tuitions
over $10,000 should pay their fair share, am she moved to hold this Ordinance
over to the next meeting. She stated that she would like to know how ouch
revenue would be generated by including the schools.
A & PW - 10/29/92 -a-
Aldenmn Newman stated that he appreciated the Chamber's comments, and he hoped
that when staff caves back we would try to in-.,- k%A ute thm positive sugges-
tions. Alderman Esch stated that the tax reessesmsmiesut would have a terrific
igzct on business in town. The Committee voted 6 - 0 to hold the matter for
fur 0
�r?1 1� ' •1i! Ir.1�� ! ' �:A :1��,• ai•..1!
The Committee voted 6 0 to J.Q6A.&LIL.,.,4 City coamn of proposed
crdinance 92-0-92.
D _k1 Oii! 1 hoc 1 i a 1 M •1i=! != %1-•_ _- and y
• • - Flor ce t71•J l-
The Committee voted 1 to - City Council w ••a on of • r••s a•
Crdinance101-0-92.
Iwo _•:1 • 1 . • Ordinance c3 1 1 ' .0 Forest
ordinance 1 1
rim CiW1I,7,VIJ► L C0h6i Ak%&,0:
]met 223-10A-92: Ordinance,87-0-92 - 4-Wav Stws - rb0od
- For City Council adoption.
Docket 224--10A-92: Obi oa 88-0=92 -Reduce geed Li]nit on Axster Avenue -
Fbr City Council adoption.
pocket 225-10A-92: ordinance 89-0-92 - Eoadi a 7nnes - Eastwood/Ashland - Fbr
city Council adoption.
poet 108-5A-92: OZUDM0 40-Q=92 - 1-Hour Limited Peardng Zone - Church
Street west of =IM - No Action
C TT T IIIs GF �+"L.&.u!" 21, 1992
Questions an the gill s List will be answered in writing by the Purchasing Agent.
The Cmutittee voted 6 - 0 to re.......1 city Council approval of the Bills List
for the period ending October 21, 1992.
There beuug no further business, the meeting was adjourned at 9:02 P.M.
Respectfully submitted,
Carolyn A. Taylor
City Manager's Secretary
1 rF111 '��i :EMI i � .'.II:1 • �k��� �L.. „lyy�:�:
MWting of tamer 9, 1992
MEII Present: Aldermen Esch, Nelson, Newman, Paden, Rainey, Wbllin
Members Absent: None
Staff Present: Adamus, Anderson, Barber, ca , Dittmar, Z. Ddhoatds,
fit► Fib n 8 i , H 11 , Hunt, Barter, Jacobi, JennitigS,
Larson, ft. Ib)Wn, Shonk, Taylor, `roelCinson, W.ixth►
Witt, Zimmerman
Presiding Official: Alderman Jean FSch
Sim OF ACl=:
The meeting was called to order by the Chair at 6:35 P.M.
The oamdttee voted unanimously to approve the minutes of the October 12, 1992
coamittee meeting with the fbilawing .^A&j c&-Lions:
Page 31 first third line should read "...would require only one call
by an Alderman....". Page 7, last paLaq .aLL, Lim 7 should read "schools with
over 10,000 students" instead of "schools with tuitions over $10,000."
The ammunication was accepted. In response to a question from Alderman Nelson,
David Barber stated when the project was first presented, the pro forma indicated
about 7,100 tans of material would be expected in the first six tmnths of opera-
tion of the Recycling Center. The report for the first six months shows that
only about 30% of that estamate has been realized. There have been some prob-
lem with contaminated materials in high grade paper products, and there have
been same problems in becoming accustomed to moving the materials through the
Center. Staff has worked same of these problems out and, in october, the volume
of material through the Center has increased by about 50%.
Alderman Nelson asked if staff has a specific plan or proposal to oce closer to
the projections. Mr. Barber Lr-.0t.,w,iaci that the changes made in the last month
have allowed for a significantly larger amount of aarrugated cardboard to be
yLv6cz,-,-.1 at the Ce tei . Other changes are being ineazparated to allow for more
materials, and the plan for accepting materials from multi -family units in 1993
as also under consideration.
A & PW - 11/9/92 -2-
Aldermman Wbllin stated that we really are one target as far as the percentage of
garbage we were hoping to divert from the landfill. The goal was 25%, and we are
exceeding for pros - atttthe Center. W.if �Barber C vW wed that they have been
collecting materials from ...."'Ual customers, but there have been some problems
that are being worked out at the present time. The collector is currently
collect3ssg in smaller trailers and transferring that rmterial to larger hoppers
for transport to the Center. The material is dropped on the floor at the Center.
There is a great deal of broken glass which does mat produce revenue for the
Center, and staff is trying to reduce the amount of broken glass. Also, the high
grade paper from the University contains a large ammt of other material which
requires a great deal of time to sort.
Alderman Rainey asked who the contractor wes to collect the materials for PIC.
Mt. Barber Lc.�+..Ed that Active Service was the collector, and that PIC has only
, - 11 racted for about 75% of the materials they reed for in the first year.
They are working to add more ors. Mt. Barber also indicated that, while
the revenue received from the plastics is higher than expected, we had hoped to
have mare plastics thmig h the center: The colored HDPE plastics are currently
not collected as the market is very weak for this material. To sell the
plastics we do get, we have had to work with other ca mmities to sell our
materials together to get the higher prices.
In response to Alderman Rainey's question rem problems with the recycling
tricks, Mr. Barber stated that there were same hydraulic problems in the first
few months, but that Fleet Services had those problems. There is sti ll.
the problem of having only four vehicles, which leaves no back -cam if one of the
trucks is out of service. This is to be W&c--ad in the next year's budget.
Alderman Rainey asked if there was any Possibility for a household hazardous
waste collection. Mt. Barber noted that the City is working with the Solid Waste
Agency of Norffiexn cook County and is hoping to establish i sh a rLwv.,-uis in this area
in 1993. SWANX is working with several conamities in this area, and they will
cmrr3i naat6 all of the efforts.
Alderman Nelson. asked when staff felt the would be operating closer to
the projections previousxy presented. W. Barber that he could not
make a guess now but would be better able to in the next quarterly report
in early January.
Alderman Rainey asked about our efforts to re --educate the public. Mr. Barber
indicated that the Recycling Qxmx motor .is frequently meeting with groups, and
that steep Evanston Beautiful fitl is planning on a joint pxa mUonal pro-
gram 3n the Spring to help increase awareness of the Recycling Program.
Alderman Nelsons queried, if we are collecting 25% of the waste stream and
recycling it, but only 30% of the original estimate of materials we hoped to
collect are being reoovered, does that mean that theme is a significant reduction
in the amxmzt of waste that is collectible? Mr. Barber -L,.,L-,,.!ed that the 25%
was based only m our i de ti al waste stream, which included one to four -family
and aocdaminium units. blhlt i.-family and ...,c'.. _i al waste was not included in
the residential cmpxient. The materials being L...k.A-wed at theCenter include
recyclables fran all areas of the City, including the multi -family and eammercial
sectors.
I A & PW - 11/9/92 -3-
Alderman Rainey asked how Evanston compares to other oamnuiities in terms of
reducing the waste stream since we started the Rec yC7.ing Program. W. Barber
that the D%WtMent of Enercfy & Natural. Resources has advised that we
eagare favorably. More informatiAcn on this could be included in the next
quarterly report.
Alden= Wbllin connented that another measu,-,./,. of success, when compared to
other oamnmities, is the level of participation. We rank very high canpared to
other oQmunities in the r ...:stage of citizens who recycle on a regular basis.
It i,:......:a a part of our lives and habits. More and more nanufachzers are
starting to make pang and materials that are recyclable. she stated that
you have to look at the whole picture, and she was very pleased with the response
that Evanston has had with citizenationThere are lots of factors that
influence the numbers. We are in the' Qarstages and the first year of
operation. We have a very creativeand we should give it a chance to be
really successful.
Aid== Nelson added, we are only at a third of our goal, and we should move
along more quickly. He stated that he looked forward to a report in three months
when staff tel us how we far we went.
Alderman Newman stated that, speaking as a rat of the downtown and being
downtown every day, it is very clear from his observations that we have a fairly
serious pantv�, d3 ; problem. He stated that he had had several cogA aints fran a
number of downtoam busitnesses, including Chandler's, the holiday inn, OSCID, and
McDonaIdIs. He stated that he had seen ers in front of a number of
restaurants, and there are several reasons why this is happening. He stated that
he believed the City has to have a response available within the Police
Department so that the business people are protected. Ehnen customers do
e>perience panhandling, they are midi less likely to go to certain stores where
i t is happening. Alderman Newman stated that he would like to hear fran some of
the .mmLr. o of the business cmmTMdty if they agree.
The Chair recognized Mt. Bruce Goodman, Chainon of EVMM,. who stated it is a
problem and it does scare people away from the area. We have to protect our
businesses in this eocmamy, and he hoped that samething could be dooe about it.
He offered a newspaper article about the Panhandl ; m Problem in Santa Mmlica,
California.
Terry Jenkins, an EVI-M Dumctot, stated that there are a number of concerns
that have grown steadily. The business oamunity senses that this is not an easy
problem to solve. It is a sensitive issue that inwlves homelessness and calls
for a solution. He stated that the subject of had
been discussed at a recent meeting of the City Liaison Cmniittee. There
is a very strong om nitment in the business community ty to pursue a solution. The
mmber of complaints are up and, and they would certainly be interested in an
ordinance that would attempt to address the problem. Mr. Goodman also related an
unpleasant experience that he and his wife had with panhazndlers while visiting
Cairo, BM(pt. He added that he understood that surrounding comaunities were
sending their homeless people to Evanston, and that all of the panhandlers are
not homeless.
A & PW - 11/9/92 -4-
Alderm n Nelson oamnerted that statistics show that only 15% of haneless people
in Evanston have any ties to Evanston at all. For a n uaber of a years he had
mods pleas that we seek %AP-WC.L..Lion from other agencies and oamunit%s to help
address the problem and help fund the solution. He stated that he was curious to
know if thence were State, County, or other agencies that would participate in the
solution. They might have sane valuable 3nformotion, and they might have same
funds to contribute.
Alderman Rainey an ented that she agreed with Mr. Gooctmn, especially in the
Main Street business area, many of the panhandlers have homes in the Albany
House, and some of than have been there for years. She stated that she would
Like to know the rnmber of beds in the various shelters within a 25-mile radius
of the City of Evanston, who elm is doing their fair share, and how much are
they doing. She stated that she would also like to know what is the conventional
wiEd= in the social service profession as to how the average citizen should deal
with panhandlers. Sometimes they are u�:pj,.c--. ve and sometimes they are very
meek. Has the Chamber ever put out flyers regarding pwtzmd ig? if a Police
officer was at the scene at the time a person was solicited, is there any
violation of the lath? Chief Jacobi ,.ram-?e that an arrest could be made on a
charge of disorderly conduct if harassment is observed.
Alderman Newman eammnted that one of the reasons wily he made this reference was
because there was a Supreme Cant case this Sumner where the reasoning seemed to
ixxUcaconsider €
te a mess on the part Of sane of the of
the � M t to
money something that can b hing regulated. He stated
that he welcanes all the efforts by all the groups to get together and try to
work on the problem btrt, for now, he considers our Dmmtown to be very precious,
preserving our tax base is critical, and we have a continuing problem. He stated
that he would like to go forward with an Ordinance because he wants to see our
Police able to do sameUurrg. He continued that he world like to have the Law
Dgnrbment look at what other oaaEnmities have done and came back with some real.
&Q .0 .,. ations on wisat we ought to be doing about this problem. If the Mxmn
Services Committee wants to hook at how we are doing to solve the bcwl.ess
problem, he would invite then to start looking.
Alderunn Wb1lin stated that she felt a frustration about the fact that the Police
can pick someone up, but release then the next day. if we are just going to
rotate people in and out of jail without getting at the root of the problem, it
is jurt an exercise in futility. We need to look at what other cities and
suburbs have developed.
Alderman Newman stated that he believed that being picked up for panha,rtl i m
would be a deterrent in itself . He sees the same people day after day, week
after week, and he wasn't sure if they dad ever been arrested. He continued
that, if we have to pick up the same guy ten times to get him off the street, we
should do it. We need to give the Police the tools to protect the businesses.
He stated that he would like for this Clo mittee to give dirw ion.
A & PW - 11/9/92 -5-
Aldeamn Rainey agreed with Aidemmn Newman. She stated that we need to admit
first of all that we are probably not going to be the community ty in which the
world's homeless problems are solved, but what we can do is make the downtown
more customer friendly and panhandler unfriendly. she stated that a panhandler
ordinance could aeomplish this. People have to get the idea that it is not a
welcome activity in our downtowns or in outlying districts. It is not only a
downtown problem - around Chicago and Mein it is a serious problem.
Alderman Nelson mead that we ask the Oo2paratian counsel to prepare a draft
panhandler ordinance for k .,,..l...ation to this Ctrmiittee for its review and
�.�.....:.�..8, and copies be provided to the other of the 0.xuacil for their
k-,..r.d.s. Aldermen Neamn amended the motion to have the Police Department came
back with specific i c information as people that have been Picked up, Put in jam,
and released the neott day. The motim was u naninnmly adopted.
The chair recognized l++r. Clark Flint of 1615 Seward Street. Mr. Flint stated
that he had not had an Lamity to read the memorandum from the City Engineer
eonoerning the drainage problem in the alley behind his residence. Alderman
Rainey commented that Mr. Flint should have an "a. L.umity to look over the
material and came back for the next meeting. At this time, Alderman gene Feldman
joined the C =aLttee and asked whether the survey of this alley had been ecm--
pleted. In response. 1&. Tookinson stated that the survey had been done, and it
mated the fact that the alley is flat and Mr. Flint's garage apron was
much lower than any others cxi the block. There was only a 4" difference between
the alley return on the north and the return on the south. The garage apron on
the east side was 6" above the apron, and the low paint is apposite W. Flint's
garage. There is no way to drain the alley from one end to the other.
Alderman Feldman stated that he believed more study and investigation, is
necessary in order to afford same type of relief for this vwj�,=Ly. Without
relief, Mr. Flint's garage will rot and his LALKmL Ly will suffer significantly.
There mist be a way to give same relief without creating additional difficulties
for other people on the block.
Mr. lbn}cinsan stated that this is not the first time this has happened. We tried
several times in other alleys to bore large holes and attempt to build a trench.
The only solution for this alley is paving. The Chair suggested that W. Flint
be given the results of any investigations that the Engineering Department has
done and any ons- that they may have to prat to him. Alderman Newman
stated that he world like the City to assist Mr. Flint. He added that people who
don't get water in their garages don't want to pay for having their alley paved,
but it would be good customer service to do whatever we can to help. After
discussion, on, the Cmmnaicati an was accepted, and the matter was referred back to
the Engineering Department.
A & PW - 11/9/92 -6-
z. m 70WM
Aldenm Nelsonmoved acceptance of the Police Towing Contract •. F F •
Aldennan Rainey stated that she did not believe the proposal was realistic and
askeK1 for modifi-,cation of the contract amd on the nunter of cars
towed and stored in compar-Ison with the otheir The untmication was
accq*,ed, and staff will mWly n= information for the neact meeting.
mtter of minority hiring and training The micatim was accepted, and
Staff Win report at the Dextmeeting-
Q2MtM.HQUdU
The cmmmicatton was accepted.
the actual location of the pavemt marktingsi, David Jennings off exW pbotographs
and stated that sidewalk markings would be placed at Fountain Square; Church at
• IYD. synWl waiuld be painted on •, ti at the interswtum.•, •
Newman stated that he would like to add an additional sign an the pavement at
Sherroan and Clark.
Miggg i1miX Services !h/o f= 10[261
Alderman Newman made a maticn to accept the second low bid, which is a local
minority firm and the hid is only about $500 greater. The city Manager
that the only reservation about accepting the second low hid was that we did not
Ab] i sh being an Evanston minority firm as one of the criteria before bids were
taken. Alderman Rainey stated that it was her understanding that we had been
doing this and that we were cekim out Evanstm fixms to bid on our jobs. The
City Manager stated that these is a certain k=L,,=,tage of affirmative action jobs
that are put out for bid under this criteria. Al dPnmn Wol in stated that we
don't have a set ay.L,A=ax:A-t on how mach of a price differential we are willing to
pay in order to keep our busies in Evanston. Without that, it cannot be just
at the whim • of the Omrmttee to decide which bid to accept. We need specific
criteria that we all agree on, it would be unfair to use that as a rationale for
going with a bid higher than the low budder.
Alden= Rainey stated this purchase
purchase was screwed up from the
,,.g,.itFgo.
o. W1.e,.�got �t.,hiiys�
Ax--,A uwjdation at aur last � with two iGa.uuuea�$tiOn.a from staff, both
with a higher Evanston bid. It is not like this is coming out of nowhere. The
first ,,t,�iLme I can ever �.r,uF:►i.ac�, staff yanked l urx,dations...{an{d-}��cmme backer Yt�he
next Weak and 11:.1...lIMIAled somebody that they 4.cA.t•t■ against he wek before.
This isnit something being gammated from this table. This purchase is a mess.
You know it, I know it, the Committee knaves it.
t
' A & PW - 11/9/92 -7-
Alden= Rainey c0ntinued it Web i .M4mjCAaded to this c mraitt.ee that we approve
the second and third low bidder; we're now being encouraged to go with the low
blidd+er who is an out-of-t a*mmer. It is not this Omdtt.ee or the Council Is fault
that it's massed up.
The City Manager ..,,jed in order to in,,,,te it into the bidding process,
if the Committee wish es, we can -te it into the purchasing ordinance to
give Evanstm firms a,.s'.. advantage.
Alderman Newman stated perhaps I've been someplace else for the last year and a
half. I've been listening to Dennis Daum Err on the floor of the council.; I've
been listening to Alderman WmWjxjton,, Al clan= Kent, and Alderman Paden. I
think that it has gotten to the Paint where ke have a majority on the Council
concerned about Evanston contractors. We have a concern about minorities.
People locating their businesses in Evanston, as we've heard time and time again,
are paying fie' 1-,,L— Ly taxes ► they boy people who live in Evanston, and
there's a good chance that this firn, which is a minority firm, might have
employed sane of the minorities that live in this town that need jobs. I'd like
to be able to deliver once in a while, and so I would welcome the city Manager
coming back with an ordinance. 1 don't think for $500, when this firm was parti-
ally A.Q6A.U"=.&.led last time, and there was a concern about the turnaround time for
Victor Neumann which has not been answered, that turnaround titre problem was good
enough to reject than, dray? If it was good enough gh to reject then then, it's
good enough to reject them now. This hit about the policy and everything else
is all good and well for another day, and I think that if they were good enough
to get part of the J.CA-,-.4U..:4Jation last time,, they are good enough to get the
whole ..c....3atio n now, and for 500 bucks more. I'll rely an the fact that
Victor Nammm, I've been told by the staff, doesn't have a good enough
turnaround time, that problem has not been answered as of tonight, so I think we
ought to go with the minority firm, so I will move a substitute motion that we
go with M. L. Microfilming corporation of Evanston, the seoand low bid that
apparently does have a better bu mare nd time, for $5, 270.
Alderman Wbl l i n stated that the is a 2-year old firm
and, if we're going back to the original LCA_A,.CA tion, Microsystems was
J.r-..AAt14mled because they were more experienced and more technical for jAku1-w--L jr
records, and Microfilming was only ..cAAAt.;a..iedi for Police Department
Paoords, she would support the low bidder.
Aldenman Rainey suggested holding this purchase until we can get it cleaned up.
I don't know how critical this service is, but could we get sareUdng very clean?
After discussion, the committee voted unanimously to hold the purchase for more
information.
The Committee tee voted unanimously mously to City Council approval of the low bid
of Delwin Anderson netian Co. for all labor, materials, and aluipme�nt
necessary for the of entryway doors at the Civic center at a total
cost of $32,662.
A & PW - 11/9/92 -8- I
The Cmdttee voted tmmimously to City Cumcil approval for the
j.6,1,.,al fram Data Research Associates, Inc. for the Ajr a&dj 9 of tendnals,
servers, software, and instal-I-atim for the Library cmputer system at a total
cost of $25,487 and the proposal from Bar Cbde Scanning technologies for five
laser scarmers at a total cost of $6,052.50.
The Comdttm voted imani mmml y to City Council approval for the
. al of a highly respected and retired a delmaker to omstruct a ple dglas
model of the new Library bui.l,dim at a total cost of $4,940 to paid for out of
the Library am muctim apt.
#. .•_ .} ..}.
-• c
g• g: •! :■}d,
n • •.. 93—R-92.
12_,1 i '
H• f_
M 94-R---92
Tax•:{[
}l • M 987 Genera�
gaigaum Bows
w • •!/
RMUm Bonds
The Ominittee voted
6 -
0 to City Mwir-U
adoption of proposed
.._ • •
P • - ' i '
Q1L __lam..
• ¢ 1 . 1 '
c • Sulp
Lv
The Cowtittee voted
1
to
City CamCamcil
ntroduction•�•�7 r� �•
ce 106-0-92.
•
1
t A & PW - 11/9/92 -9-
BW PRWICUSLY
pocket 22• 1i g1d}Nig ' 1 ' ti%.&& !! i fitr •1_ •i!- ]IQ= Police•t
For City CouncilI• • • •.1
g9 _1 1: ' fJ!• !_'= 21=Q=92 - LXM=-in License Few•
No ACtion
Z=Ift-S.
R)r City 03unciladoption
P 9_i o 1 : =U! Ml.* 101=9=9 - 3-W6V StOD_ •lien} c_ m: and
For City Qxmcil adoption
pocket ' 1: ' Ali! .!_--= ! 1 ' x_:! Stm ' x i / -!
For City Qxmcil adoption
I2_g 1 _i f1.1t -t _!.!- Iwwlrr2 - 1THzm --14. c• RmkjW Zone fl I =
No •n
CIW BILT OF ••
0aestions on the Sills List will be answered in writing by the Purchasing Agent.
The Committee voted 6 - 0 to L ' City Q=cJ-1 approval of the Sills List
for the period ending Navenbear 41 1992.
There being no further business, the meeting was adjwrned at 8:02 P.M.
ReSpWtf I y subdtted,
aoA�
Carolyn A. Taylor
City Mmager's Secretary
4 PaRaC WQ7l[9 caoffrm
HWting of HDVOIbw 23, 1992
Members Present: Aldermen Esch, Nelson, Newman, Rainey, Wbllin
Members Absent: Aldermen Paden
Staff Present: Admn18, Andknim, Barber, BerOWSky► 2. WMrds, Elg,
Fair, FigureM, Hill, iivnt, Hunter, Jennings, Larson,
Ney, Rubin, Schroeder, Shank, Taylor, Tonkinson, Wirth,
Witt, Zinmenran
Presiding official: Alderman ,lean Esch
SUMMW OF ACTION:
The meeting was called to a mkr by the Chair at 7:06 Q.M.
The committee voted unaniTwusly to approve the minutes of the November 9, 1992
Cl mittee meeting with the following %AALA.u.Lians:
On page 4, at the bottom, Alderman Newman asked that his statement be clarified
to indicate that his specific intention is to deal with the people who are
banging out in front of specific businesses an a repeated basis. He stated that
he would like to have the Crrdinanee address what we can do to give a business
owner sacra relief from having perthandlexs in front of his/her business. We
should be focusing on the pub i c safety issue.
On Page 7, under Civic Center Phtryway Door Replam wit,, Alderman Rainey asked
for the addition of the sentence: "based Upon the approval of the Preservation
Cbdrdltlator. n
The oa:mnlicatien woes accepted. Alderman Rainey refpzred to page 2 of the
Response mom under the heading Of Fire H- - Buildings Account, and stated
that she had a problem with the process that the response relates to. She
stated that it was time for City Q=cil to get a full update on the .ayl of
the of v-,.�, Ly for the new Fire Station.
Alderman Rainey also asked for the reason legal services were necessary for the
Church Street Self -Park project.
Alderman Rainey also asked the reason for holding up payment of the $108,580 from
the Sewer Lq=vement Bonds aaoount. Mr. Barber that the hill was
in error and should not have been on the bills list.
A & PW - 11/23/92
-2--
She Ooirmtnication was accepted. Aldemnn Wbllin asked for a brief explanation
about the roof fire at 2650 Ridge. Deputy Fire Chief Sam MMte r responded that
the fire was near the incinerator stack of the Evanston hospital, and caused by
debris from roof work that was being done.
Al demon Rainey queried the Ca mnittee if they thoug t it was necessary to have
this r;;l n r l every month. After discussion, o , it was the consensus of the mmnittee
that only the first two summry pages would be necessary on a r=thly basis and
the balance of the report on a quarterly basi .
In response to Aidemmn Rainey, David Barber stated that, essentially, the con-
cerns regarding the minority hiring and training plian expressed by the City and
the DAB were the same: contractors' attempts to retain enpl,oyees on the
project site dn:ing the course of am.st uctien aace they were trained - there
were no guarantees; a tracki m system to monitor the tramiixg V.. u-e; and open
advertising for the positions. The project is moving forward, and we should be
advertising Lei for these eighteen positions in the next issue of THE EVIL' M
REVIEW. Mr. Walker of the NAACP will be working with Harlan Maryberry, our
Mincrity/Wcmen. m,ciness Doterprises Ooordinatora
Alderman Rainey asked how it was that Marvin Walker of the NAAM was selected to
be the person reviewing this project. Mr. Barber Lc.,.^Ied that W. Walker
attended the pre -construction and chid meetings as the rotative of the
NAACP. Alderman Rainey suggested that we get written iron the
NAACP for this
In response to a question fr im Alderman Wollin, Mr. Barber ,..-,j..Ied that the two
Adddiitio�,nyal�7,p�mitions would be office hap, that contact had already i� made
with both -dons involved, � haw I.�Dei an Minim LAM-AJLCUO. q
Alde=an Newman inquired if tl=e would be advertisiM beyond mE EvAmTm
REVIEW, since it is not that well read on the west side of Evanston. It might be
good if we can get ads posted in places like Fleetwood/jourdain Center and try to
get same di �cfiri l�rt; at the High Sd=1 placement office, to Black dnuc hes, and
other r+ n i tiaars . Mr. Barber L "".Ied that this wild be done.
The Chair recognized Mr. David Haworth, Chair of
oammi.ss . , who reminded the Coaud t-tee that the City's
expires in 1996, but there is a renewal process that
Act. The first decision --raking point comes at 30 to 36
Which would be from April t wmgh October of 1993,
formal review process before next October. The Cabl
e
A & IOW - 11/23/92 -3-
n Rainey stated that she would life to have the Commission o❑me back with
a an how the Oanmi.ssion would ..... =,d we ��.,..w.i.
Mr. Haworth agreed and stated that the Coard.ssion intends to do that.
Alden= Wb1lin asked if the recent legislation affected our renewal in any way.
I&. Hwworth L�&.A&►ed that the new Act doesn't really change the renewal process.
It changes sane of the things we may ask for, but rate regulation hasn't been
decided yet. The FCC was given direction to go ahead and find a method for
setting rates, but that has not yet been done. Aldermen Wbllin added that we
would have tiros before our renewal acmes up to make some changes if we wish.
Aldermen Newman stated that he'd like to see the formal LAL.r..z..o get started, he
was glad the commission brought this up now in time to get into same of these
issues in terns of customer satisfaction, complaints, and quality, and he %buld
look forward to the Commission's RFP for consultant services. After this
discussiAn, the O=m micatian was accepted.
Lion of P. ke1l4xira notions on the =Q %w .err• .t
The CamLmicatim was accepted.
drams in saM of Wbrk - Sherman Avenue R9rkinQ (Nraae_R,eoairs
Tire Commumication was accepted.
Tree Plarrtim - Final F.waluatiacr and
Aldeman Wb11in asked if there was any cost effectiveness in doing this tree
planting ourselves since we would lose the flexibility of having people available
for other tasks. Don Wirth responded that the difference was hard to quantify.
There was a total cost savings of $4,464 by eamtracting the work out, but there
is no guarantee that we would receive a low bid in the future.
Alderman Nelson stated the eoncbmionrl all seen to be supportive of the concept
of contracting out the work another year, and he didn't understand why, when you
save same money and you seen to have increased flexibility, you would want to go
back to doing it the old way. Don Wirth that we certainly could try it
another year, but that he didn't believe the savings were significant enough.
Each person involved also served as back up for snow plawing activity. Alderman
Nelson stated that he believed we were sending the wrong signal by , nd cating
that the savings were insigmiiicant. He stated that he could not see the damage
in contracting out for one itoryear, and that he was not convinced by the
..r:.u.1..5:4,.;ati on . Mr. Wirth responded that we could certainly continue the con-
tract and did not mean to diminish i sh the importance of the savings. He emphasized
that the use of City crews does enhance the flexibility of some Forestry
operations, and that we could continue the contract for one more year, take bids
in the Spring and came back to the C mittee with a fonaw-ram report,
A & PW - 11/23/92 -4-
Alderman Wbl i n .........-,,.ad that there were different kinds of flexibility, but the
savings did not appear to be inaigaMcant when ao pared to the needs in other
areas. In response to a question from Alderman Rainey, W. Wirth stated that we
could test bid later in the winter so that the nurseries can anticipate stock
needs. Alderman Rainey commented that a lot of the savings have to do with the
weather. she also asked the reason for the decreased flexibility referred to on
page 2 of the memo. In response, Mr. Wirth gave an example of an instance when a
aon.trFt was unable to right away.
Alderman Newman questioned the necessity of having the additional tree trimmer on
staff for snow removal.. Mr. Wirth stated that when we have an additional tree
trimner on staff there is a benefit for snow removal. In response to another
question from Alderman Newman, Mr. Wirth if we don't bid this out early
before we do the budget, there is a possibility that we will lose the savings.
Alderman Newnan stated that he didn't have a problem with test bidding, but he
did have a problem if we dial not do it before adopting a budget. Mr. Wirth
suggested that we could take a close look at it and wait until the last minute so
that we could have every advantage before taking bids. After this discussion,
the Communication was accepted, and the oummittee directed staff to obtain bids,
prior to budget adoption, in order to cagxre the cost of the contractual
planting to City planting. It was agreed that hte Committee would then decide
Nether to use city arms or the contractual tree planting services.
Alderman Rainey ,._ _._.....led that Chicago has a rL where they certify minority,
women, and small bt.si mess enterprises, and they classify small businesses as
those that do under $lo million in business each year. She stated that she would
Like to know the details of this '!he City Manager will report back on
this subject. the 0mr mi cation. was accepted.
E2Uow4 b oU_Wev DraiDgge - 1615
Alderman Newman asked if Mr. Flint was contacted on this matter. Mm:. Tonkinson.
that he had been in touch with Mr. Flint about the drainage problem on
his pLvV_-L y and is Working with him to resolve it. The oQmmudcation was
accepted.
A & PW -- 11/23/92 --5-
Pal oe flmdm caritogf, (Nan Bid Ttmn. F nd= a 2/3 t3eiarity Vot.A
Aldermen Nelson moved to accept the proposal of North Shore Rowing for renewal of
the Police Slowing Oontract for the period .....ram 1, 1992 through Nmwber 30,
1993 at the unit prices stated. Alderman Rainey stated that she understood that
costs Were going up and that North Shore Rowing would have to incream costs, but
one of the advantages of having options to renewal is so that you can pretty much
be sure of m9intain.'� the business. The fees dnarged in the new contract are
33% higher than the fees from last year. she stated that she was willing to
accept their proposed fee schedule, including the Ise on storage fees with
one awm Lion - that the $20 fee for emergency Load service not be raised to $30
asbut rather be maintained at $20. Alderman Rainey also asked the
committee to consider a 2-year rather than a 1-year contract at these prices.
The Chair recognized W. Steve Muslin of North share {Towing who stated that the
Ca qxM has tried very harts to keep costs down as much as possible. There has
been no increase in unit prices since 1988.
Al dernan Wt)1l i n stated that she would have no problem with a 2-year contract, and
that she appreciated the that would allow for twelve hours of free
Alderman Noun stated that he would like to have an explanatioan from the Police
Depart at of what the 5, 300 tows are so that he could understand why we are
towing so many cars and bow many are residents of Evanston. He stated that he
had been told that it was mainly street cleaning, but this is a large number of
towed vehicles. o=wler Larson ,." ..led that most of the tows were for snow
e...c�yrs,�ieS, athletic. events, and street cleaning; and we do tow fron private
kua j, c.L Ly at the owner's request. The 5,300 figure is low when compared to saris
years when we have had a big show r .r . *J=4cy. Alderman Newman stated that he
would like to figure out some way to cut down on the number of tows for street
cleaning. There mist be a better way if our sighs aren't c mtunicating. He
stated that he would reluctantly support the increase, but he noted that this
Company has had their taxes doubled in the last five years. In this case we are
able to get by because the City will not have to pay these towing fees; they will
have to be paid by the citizens whose cars are towed.
Alderman Nelson amended his motion to include the stipulatiaaz that the emergency
road service fee be $25 rather than $30, and that the contract be for three
years rather than am. North shore flawing was agreeable. The committee voted
«rii mxw y to ,,— the amended contract for City Council approval with the
$25 «y .cy road service fee and the 3-year contract term.
Tallmadae Streetlight Iiea s (1 -Bid Item, M nki res a 2ajMjgritv voter
The Committee voted unanimously y to city Caxtnoil approval of the
proposal of Bell & Gustus/Berrd-Wallace Lighting Associates for the delivery of
five complete Tallmadp heads and. twenty power pack assemblies for routine
repairs of these heads at a total cost of $5,875.
A & PW - 11/23/92 -6-
A]dermhn Nera?an asked if it would be possible to get a meeting with the neigbbors
around the Library to give them sane idea of what's going on with the canstruc-
U.Ion in general. Max Rubin responded that he would be glad to arrange such a
meeting and will contact Alderman Newman regarding a date. Alderman Rainey asked
Alderman Newman to include Bruce Goodman in the meeting.
After discussion, the Committee voted unanimously to City council
approval for the low bird of Artley Paving & 0-t-?" acti n for all labor, materials
and equipment necessary for the relocation of a section of the a d.sti ng alley
bainded on the north by Clark Street, on the south by [hunch street, on the east
by Chicago Avenue, and on the west by Crrington Avenue. 7he work includes the
installation of a temporary alley with asphalt paving, relocation of existing ung 12--
inch eadAned sewer, and existing and traffic signal utilities at
a total cost of $95,107.60.
In response
to a question
fray Alderan Newnan
regarding how this Park was
selected
for redevelIopmente
Don Wirth stated that
the parks selected are in the
Capital
improvement Program.
The Committee voted
unanimously to City
Council
approval for the
low bid of Turf Care Lands+cagi
ng for the redevelopment
of Cartwright
Park at a
total cost of $49,606;
and for the proposal of Iron
Mountain
Fps for park
play equipment at a total
cost of $1.8, 995 (a non -bid
item, requires a 2/3 majority vote) .
The Committee voted unanimously to City Council approval for the low
bid of Assist Cabling Solutions to furnish and install cabling for the electronic
card catalog computer system at the Library interim site at a total cost of
$6,858.
After discuss= concerning the Length of time for the closure of the
street for this work, the eatmi.ttee voted imanimminly to !city Oauuicil
approval for the of Insituform Midwest, Inc. for the lining of 175 feet
of 18-inch diameter clad sewer main on [aster Avenue between Madison and
Washington Streets at a total cost of $24,490 to be funded fzvm the Sewer Capita].
Improvement apt.
A & PW - 11/23/92 -7-
TranM8tatian outer change orders #3 &_#4
Aldermen Nelson noted that there was a 33% error in calculations on this mange
order, and he wondered what the explanation was, why the error occurred, who made
the error, what was the consultant's explanation, and whether there is any poten-
tial for a liability claim. David Barber .coj..1ed that the original plans were
prepared based an the asstmption that sheet pales needed to be driven 30 feet
into the ground based on sail .s data. obviously it was so the piling
had to be driven to a depth of about 40 feet. The error in calculation of
surface area used a projection of the face of the sheet pile rather than the
actual surface of the "Z" shaped sheet pile. The actual width, using the"Z"
shape is about 33 inches rather than 22 inches by using the projection of the
face of the sheet pile.
We are no longer using the consultant that made the error (Eavirodyne). The City
hired Howard, Needles, TWmen & Bergendoff (HNTB) to supervise construction, and
they picked up the discrepancy in the method of calculation. If the City were to
press any claim, the chances of success would be slim. These costs cover items
the City would normally have paid for if they had calculated w..J.—UY, and staff
does not see this as something that we are paying for as the result of something
done in error. It was sa wthing that we just were not aware of. If gnrirndym
had made the calculations correctly in the first place, the City would still have
to pay for this sheet piling. Aldermen Nelson suggested that we discuss this
with Corporation Counsel and get advice.
In response to Alderman Rainey's questing whether any other costs were incurred
based on the te, Mr. Barber stated we are paying the bid price. It
was noted that the City requested the Department of Transportation to increase
their grant to the City to cover these extra costs. This is the last project to
be funded from the L>MM Lw..Lp.,,.., and unspent, funds fram other projects urxier this
ru-..y.-cuu Could be transferred to the TransportatiM Center project.
Alderman Nelson oannented further that we had just completed a project at the
Clark Street underpass and had to deal with soil problem. The Transportation
Center Project is only a few hundred feet away fram this, and he did not see how
the soil could change that much in such a short distance. Mr. Barber responded
that staff would go back and look at those and discuss it with the Legal
Department.
After this discussion, the Committee voted unan i nx=ly to L ..r.,,.l City Council
approval for Change order #3 in the amount of $223,484 for additional temporary
sheet piling; and Change order #4 in the amount of $202,275 for additional
structural steel for platform canopies for the Transportation Center.
pWAM Services - Green BwLRoad Iapdscaninq
The Committee voted unanimmsl y to City Council approval for the
proposal of Land Design Collaborative for the prepatationh of Construction
drawings for the Green Bay Road Embankment Landscaping *g and Improvemimt Project at
a cost of $56,500 for Tasks 11 21 4, and 7.
A & PW - 11/23/92 -a- •
Resolution
MC3.d 1 •a •'} : ), •Lim. 11
The C=dttee voted 5 - 0 to City Cotmci.1 adoption of proposed
Resolution
D• a • ' Ordinance 107--Q=22 M _r •Licftx)r Li'�!_ !! O. _!n!!�
!; 1 NC7--91 1140 ArmUr1 �Y!
At this time Mayor Bari (D-qi= -- ) joined the Conutittee meetsM and
stated that she was available to answer any questions. She stated that the
Laqor Oav scion had looked at the idea of estahl; ;m a new license category
with virtually the same provisions as current beer and wine only licenses now
provide but which would limit hours of service. Zbe establishments fist s licensed
tuner this category would be required to close bar service at 10:00 P.M. This is
seen as a solution to a community ty problem by providing the option of an earlier
closing time.
The Mayor stated that the Caumsdion also discussed the issue of the cost of such
licenses. 7be consensus was that it dx uld not be very much less than the
regular license fees, but there is certainly an argu n ent for raking it samwhat
less if they have to close bar service earlier. Ine ides is to cut off the
service of liquor at a relatively early hour.
Al denren Neon c a mented that this provision would enable a customer to order
three pitdters of beer at 9:59 P.M. and sit theme and drink it until closing
time. He om tismhed that the 10:00 P.M. provision doesn't do a octly what it is
being promoted to do, and the licensing fee would be more expensive to enforce
because of the fact that the estab]i shment can stay open beyond the tame when bar
service ends, and we wi11 have to send people in to see if they have actually
stopped the bar service. He stated that, in the absence of the requirement that
these establishments have tc close at the same time as the bar service (aryl there
is justi.fscathoar for this), he would be apposed to these new license categories.
Mayor Barr ,.czyu,,aed that the aamdssi..on did not feel that it was up to then to
make any suggestions regarding closing hours of restaurants. she stated that she
had no particular objection to having closing hours at 10:00 P.M., but the
likelihood that a restaurant is going to want to stay open for another two or
three hours after the bar closes is problematical. If we runt to get into the
whole issue of closing hours for restaurants, that is another situation. The
places that would want to have this type of license probably would not want to
stay open after 10:00 P.M.
A & PW - 12/23/92 -9-
Alden= Rainey stated that she would be totally to hooking the closing
of a restaurant to their liquor lic:enae. In other cities, the kitchen closes
long before the bar. *Anew the problem we are atteapting to solve in terms of
limiting the service of liquor to 10:00 P.M. is surmantable by ordering a
pitcher at 9:45 P.M. She continued that, she couldn't understand why we would
want to limit the hours of bar service if a restaurant is responsible. If there
is same fear that ail the restaurant to serve liquor beyond 10:00 P.M., then
we should reconsider �g the license in the first place.
Mayor Barr stated that the idea originated because of the Blind Faith restau-
rant, but it was seen as a rensoaable option for a variety of other restaurants
in town. There is certainly my a perception ea the part of neighbors of actabl i sh-
umts serving liquor that any problem that occurs in the neighborhood has same -
dung to do with the fact that alcohol is served. The Liquor Oamnission talked
about the option of requiring restaurants to close at the same tame in order to
l� fifteen
prevent aztamers from buying �r teen minutes before closing time.
Alderman Nelson asked if the Liquor Oontrol Commission, would be able to determine
which license it might grant to a restaurant. In response, Mayor Barr stated
that they would have to apply for the type of license they wanted. As a prac-
tical matter, if an t wanted a certain type of license and there was
a good deal of apposition, the oaami.ssi oci would certainly have some influence
over the type of license issued.
Alderman/ Rai
�n
L'�e
py wondered ify there was any notice
}�g}i�veen to.���the eam an ty about the
di scvssion that � � •. + I N iv1 MrMMiY. .M. he Myor r� that
the same notice was given to the anmmity as to the ocamion
Aldermn Neon stated that he doubted that notice had been given about tordght's
meeting because the neighbors that live in the area of Deapster and Hinman are
...m,ly active and would have been here tonight. He stated that this ordin-
ance is ill-advised at this time. We just went out to the community and asked
then to go along with selling liquor in the �,j uk c r stores, and a lot of us were
representing that this was not going to be a widespread expansion of alcohol in
Evanston.
Alderman Newman contimied we are trying very carefully to deal with some of our
concerns in terms of the tax base and recover money that is being spent in other
comamitie5 where package Liquor is sold. It is in,,q,-,iate at this time to be
expanding in any way the use of alcohol in and awned the neighborhoods. He
stated that he would vote "no" on this each step of the way.
The Mayor stated that, although this idea came forth as a result of the Blind
Faith's interest, the ooamissiam felt that it would be of value to other estab-
lisbnents.
Aldemmn Rainev moved to hold the setter in committee until the neioibors have
been ratified and there is move input from the coommity.
A & PW - 11/23/92 •-10-
7he Chair recognized W. Jonathan Penman of the C hwdxw of Camerce, who stated
that this legislation and the way it was crafted is a result of many hours of
very fruitful discussion between the neigh uLlwl and the businesses there, and
out of it came not only an ate.;.: i,,.�: to develop an ordinance that would bring a
high comfort level an both sides, but also give a restaurant an equal playing
field as far as the caapeCition of other restaurants in the area.
Alderman Nelson stated that he would like to see the Liquor Control coamission
look at the other side of the equation - when to start serving liquor in the
morning.
Alderman Wollin ......=dLedd that she was not eatt-eartahle with the fee schedule
figures that L .t how nxh more revenue we would get from three extra hours
of selling liquor. q or. Alderman Newman stated that we aught to be making sure that
if we're going to have a restaurant that is open selling liquor within Ioo feet
of residences, that we have investigators in there so those people are truly
protected. 2iat is what people in this town want when you are selling liquor -
on to
ma�ke sure that the want to be or the tcosts more special privilegmoney,.
of servinand we g lliiquooran �tthe resi-
dential neic#ftrhoods is higher. He stated that he would ask for a significantly
higher fee - at least twice as much - for these special. licenses.
The (hair commented that she had fregmted the Blind Faith Cafe and had yet to
find it a rowdy place. Most of the people that go there like health foods.
After this discussion, the cd Ordinances 107-0-92 and 108-0-92 were held
over to the next meeting.
The committee voted 5 - 0 to City Council of
Ordinance 109-0-92.
Alderman Wbl l i n stated that she would like to have same input on the Parking
System Rate change ordinance fram those people who deal with parking on a monthly
Basis, including the bushiness coammi.ty, as we31 as citizens that serve on the
Mayor's Committee on Parking Needs. She stated that she didn't have a signifi-
cant problem with an increase in the per spare rate for lots, but she did have a
problem with short-term meter increases which dyed. She moved that this
natter be held over to allow the Parking O mittee a chance to oannent on this
before the Crnmittee votes for irrtroduct:3 an. Seconded by Alderman Nelson.
al dermn Nelson stated that he would also like for the Parking Coamittee to
revisit a suggestion that he had made a nudoer of times regaidbV a special
series of Parking sticker passes for City residents which would, for example,
cost $150 per quarter .and would allow a whole series of free parking privileges.
Committee unanimously agreed to accept this matter as a reference.
A & PW — 11/23/92 —11—
ITW PImVIOUmZ cu�am�ma:
mi, FR7--,m0,—,,rff,7.m W84 I Omd to
`lei i ..=�i • • • 7
CM HIIII3 (F MVMM 18, 1992
Mr. Fair �,pe.ued to Sills List questions which had been previously given to
him. Other uest the Sills List will be anowered in writing by the
Pmdzsi ng . The O mittee wted 5 - 0 to re...:.. d City Oamall q*roval
of the Sills List far the period amWV Novad)w 18, 1992.
Where being no further business, the meeting was adjourned at 9:02 P.M.
Respectfully subodtted,
Carolyn A. Taylor
City Manager's Secretary
Nbeting of 14, IM
Members Present: Aldermen Eisch, NeIgm, Warm, Peden, Rainey, Wbllin
Members Absent: Nana
Staff Present: Adams, AmbroM, Barbed BeriMWAY, BremUrmn, Z. WmBrds,
Rani r, Ali, Franchi, Grodsky, Ki11, amt, amter,
JeMdnWj D. Jdhnso[n, Ney, Rubin, Saver, Schroeder, Schuler,
Sty mk, SZymanskir Taylorr Zba* nsoan, WYrth, Witt, Zimmgmw
Presiding Official: Aldenran Jean as h
CrSUHKW ACTMCN:
The meeting was called to order by the Ctmir at 7:36 P.M.
The aaatnmiaatiaan was accepted. Alderman Rainey ,.,.1..1.:�'Led that the mama was very
well done, and that she was satisfied with time infowatim given. She stated
that she was suxpr3.sed at stow effective time bond ---- had been in term of
our getting sane may, and Bret mare surprised at how much the C omt receives
out of the ticket�..is.
oaf Its-
n1 •1111- i.r•: - •3M •:i !: C• i• E� Y:: • .r.r��• • :.1 •
11.1 - �' •
I low
Alderman Painey asked whether it would pay for us to adjudicate Parking cita-
t1cm . Ellen Szymanski.. .,1sd that she did not oaaplete a financial analysis
for this MemoramI n, but our overhead oasts would be less if we handled these in-
house. Alderman Rainey stated that she wild like to see a gnantitativ+e analysis
by the Finance Department of the advantages of hatrU ing these citations in-house.
A & PW - 12/14/92 -2-
Alderman Newman, moved that staff do this analysis; Parking
sears to be a benefit in
1dnind` i t the court yire of the andiQLaSing Enf...,.c •a• .L Officers.
Aldeumn Nelson ,.........Led that he would like to got Alderman Eagelman's comments,
sihe was the one that made the reference. He stated that he was persuaded
from this meorarAM that we should design a plan to handle parking violations
but not IInving virolatians and, during the trial period, contemplate how we would
adapt the system for mamdng violations. He continued that he was not convinced
that the Secretary of State would not accept a report from the City with
to locally -adjudicated mmdmmgg violations. wie could try it on an
basis.
Alderman Newnan stated that he was completely opposed to getting involved in
moving violations. There is a whole range of moving violatims that are serious
and have LL•-...- .t• as iwaicaticw an people's driving records. Aldetnan wbllin
stated that she hoped the analysis would include the estimated cost of a Hearing
Officer. Alderman Nelson �., ... ,;.red that one of the benefits of having this kind
of amain? motive is that we mold schedule hearings in the evening
making it mare coamvenie t for people.
Staff will provide an analysis for the second mmeet3ng in January.
Ald=man Neuman asked if we had any surveys of how mammy people are in the Private
Elm Tree Insurance Program and how mmeny might apt out because of this price
increase. Mt. Wirth sr.. ...a..:ed that we have about So people in the this
year, but it would be difficult to say how m azmy would drop out. staff feels that
a lazW &w.,,..C.0 Lage will continue to participate. In response to Alderman
Newman's q xstim regarding what would happen if a large mmmrnber opt out because
they can't afford the rates, Mt. Wirth Lasponded that people must still abide by
our currermt ordinance to remove an infected elm on private pi�ty.
We oocasicna7ly have a y-%- �Ly owner who will not reuavae a tree, and we try to
work something out. We at times go to court and get a judgment or a lien;
cowlianae is about 99%. Alderman Newman stated that he was against the
increase. If we increase the rates, we will have to watch it closely.
In response to a question f= Alda=n Rainey, W . Wirth that less
than 50% of v., ,,-, Ly owners with diseased trees are insured. Alderteam Rainey
stated that the approach we dxuld take is to get more owners into the jALuyLc.,t.
People who have benefitted from this insurance should be asked to do affidavits
that we could put in MM and spread the woad around. It is a great
benefit, even at the increased ease cost, that provides for the safety of the other
trees. The enrrollmnent of a large elm tree would cost the L-,L,t=,L ty owner $114
under the new insurance in the coming year, but it Would cost
G%JAL dy $1,900 to remove privately.
IF
Alderman Esch asked, if there is a diseased tree on private property, am how do y
find out about it? W. Wirth L .,pied that we have a scanting pL.ryLcu►,, and we
go thrxgmt the City to duck Visually both those trees that are insured and
those that are not. We gnat permission to go onto private vu1A=, Ly if there is
suspicion that a tree is diseased.
A & PW - 12/14/92 --3-
Alderman Nelson s..6..w.a•l..ed that the reason we gat into this fix is because we
haven't had a rate increase in several years. An insurance actuary would loan at
things an a multi year basis and try to plan ahead based on the population you
axe tr
to protect. It seems that we need to look at the total population and
deterane what the actuarial eoverienoe will be over a number of years. Rather
than keep it at $49 for five years or so, we may well have to plan ahead. Imo'.
Wirth , azvu..ied that the problem is that in the current year we have had almost a
not increase in damaged and diseased trees.
Alderman Wol l i n commented that it was her i tand g that the iC*JULwQ4atation
to the City Council by Manno was that they were able to perform the work under
the contract with their crews, and they had the e ; erience to do the work and
would not need subcontractors. Aldem:man Rainey commented that a change of less
than 5% is not unusual and asked for a ., %, from staff. Public Works Director
David Barber that it is normally not unusual for a contractor to use a
sub .- m- h Rotor, and this issue would not normally come to City Co ncil's atten-
tion except that in this case the bird documents specifically included language
that tunneling suL_.,Al"actors were to be identified at the time of bid,, and
aooeptanae of Tunneling Tedmologies Inc. at this time in the contract was an
eaoception to that req= t.
At this time, MW= Barr joined the Oamdittee to discuss the two new Classes of
Liquor Licenses.
N iW n•l_�1. .a�- -
The Chair asked if there were people frrm the neigii.,J. As affected who wished
to c•&Lcaa the Committee. Mayor Barr stated that Staff made certain that a
notice died go out to citizens about tonight's nesting.
Aldeanan Newman %A -.,....Led that this is a citywide proposal, and he would very
much appreciate any ,.%."...Q"Ls fran neirjhbors in this regard. No esta aislmmt has
applied for Liquor Licenses in this Class. Mayor Barr explained that these are
L , ".L.=- Ls to the Liquor Ordinance and would be City-wide. It cane about in
response to discussions over the last few years on a specific issue - the Blind
Faith Cafe and the general issue of licensing rensi M is close to residential
areas. The two issues have become entwined. She stated that it was her personal
belief that whether we ever give a liquor license to the Blind Faith Cafe or not,
this classification fi cation would be a good thing to have among our choices, and she
would like to see the two issues separated as much as possible for the purposes
of tonic9 t Is discussion because it JS possible to get too particular in the
sense of focusing too much on one particular restaurant.
A & PW - 12/x4/92 -4-
A] dmmn Esch asked the Mayor how this would impact an other resthat
are immediately adjacent. The Mayor that they would not be impacted at
all, and their current operating haws would not be affected. For many restau-
rants that have beer and wine lies, they would remain exactly as they are
unless they chose to apply for the new licensee.
The Chair recognized Mrs. Bonnie Wilson, who stated that she was present as a
Board member of the Southeast Evanston nei 11- 1 7 od arganizatiasi, and they wanted
her to relate to the Committee that they agree with the new - -+seifi cation .
However,, they also wanted to make it clear that they don't Want an 'establ i s m ent
Lbat has a liquor lid within two blacks Of a residential area and/or wi thin
two blocks of a school. They also feel, if a liquor license is given to 8n
within obese parameters, that it should close no later than 10:30
P.M. They felt vkry strongly that they want to keep the neighborhood residential
and not have Luipor infringe on the residential areas.
Mayor Barr stated that she underetood the concerns of the various neighborhood
groups but, given the density of Evanston with all kinds of uses, in practi-
cality, we can't pull liquor licenses two blocks away from residential areas
unless we go back to not having liquor.
Alderman Newman commented that Mayor Barr had just made a very good case against
not having this new classification ficati on because it is clear, i current law, that
we have had many liquor licenses awarded. What this comets down to is whether we
want to create new laws to encourage and increase the use of alcohol in Evanston.
He stated that it is the wrong time to do this because we have just passed a
xPfax mcbmm against it, and many people have very strong feelings that we should
not sell warm beer and wine in the y...,.,-..l y stares. We expended the use and the
sale of alcohol, and we were v-,,,x ing in a very careful and cautious manner,
I irdtinq it to only certain stores. We ought to wait and see haw that works out.
We don't need a policy to say we need a new cal assi fi catimn because we want to
increase the sale close to residential areas. Currently, there is a good bal-
ance, and tba a in, absolutely no need for this classification. Even the idea of
i nt roduci m this license is inaw.,jy iete and unnecessary. It its false
protection to a nei.ghl.,, J,_,i. If you're going to say that they can only sell
alcohol until 10:00, then the place =Jht to close at 10:30 so that we don't have
people buying liquor at the Last mimite and drinking it for hours afbaan-ds. If
there is a specific restaurant that wants a liquor license, they ought to apply
I o r our current Laws. Alderman Newman concluded that he hopes we vote against
this classification.
Aldermen woUin asked Assistant o=poration. counsel Herbert Hill if he had
researched whether or not it Was possible to close restaurants at a particular
time. W. Hill that staff had done some research with respect to
patrons of a restaurant ordering large quantities of liquor just after serving
hours. The IOW Dq=bnerrt Lwould be that the Police power is not
there to arbitrarily shut down the restaurant itself, but there is Police power
to regulate ooarskmptiao of alcoholic beverages on the premises after the closing
time. This could be by an to the Uce se category uauch read
to the effect that it shall be unlwdful to came alcoholic beverages thirty
minutes or an hour after the stated liquor service hairs without shutting down
the restaurant entirely.
A & FW - 12/14/92 -5-
7he Chair reoognf zed M. Perry Miller who stated that she was not speaking for
her neighbors but just as an Evanston re ident. She stated that she was
concerned with the proliferatiAn of alcohol in Evanston, had voted against it on
the refeaa 5 is J, n,. and just wanted to be on record as opposing any more classifi-
cations -
cations or licenses in Evanston.
An uni mti f; ed citizen spoke to the issue stating that he felt very strongly
that the time will come when Evanston will realize what a dangerous drug alcohol
is; it is not and not and he would hope that we put a stop
to it right now. He stated that Evanston was way ahead of the game several years
ago, thanks to the WM, but is now taking a step badoaLtd.
W. David Lipshut:z, owner of the Blind Faith Cafe, aannented that we are Looking
at this backwards. The concept behind another cal assi fi cation of license is to
recognize that there are only a handful of restaurants in Evanston that are not
very close to a residential district and that beer and wine are, in fact, part of
the fare that restai arts offer. What this really offers is saTeth ng to the
residential a. mity. 7his is a way that the residential con nunity can be
before different bodietected and s against �concerns that they have vcLiced and t
es, o regarding the .iupact that restaurants
the ran denti Al comnuuity. ni.s proposal is a result of a long dialogue between
both the Liquor lion and other people in the c mm mity who are looking for
a way to find a burring way to guarantee that certain problems that they
associate with the service of beer and wane mild be alleviated. If you look at
it from that point of view, it is very possible that these r,stu„ant s could and
sbould go ahead and apply for the existing classifications and take their
chances. At the same time this gives the residents same assurance that
restaurants that are in 82 Districts will have sane restrictions on than that
will ma i lit i n and ensure the quality of their lives.
Alderman Nelsm moved that the Camri ttee submit these two Clydirmnces to the full
C ourr l to oaasider and proposed an that each of then be amended to
include a pmohibitien against of alcoholic beverages after 10:30 P.M.
Alden= Newman asked Corparaticn Counsel if it was reasonable for us to have a
condition in these ordinances that we would actually mandate that, if someone
applied for a lip under this cl assi fi cati ca, they would have to close the
restaurant at the -, F 1 , time or within a half ho= of when the bar service
tenmmated. Mr. Hill that he didn't believe that we could do that as
an absolute oonditim for the license. Al.derm3n Newman con hued that he would
lika to know if we can most the legal standard if we impose such a condition. He
stated that, in response to Alre=ran Ne],son's what w8 are doing by
having this 10:30 closing time is creating a situation where we are going to have
to send in people to regulate it. The Police have cough to do. Mr. H ll
red that the Police have the same obligations no ratter what time the
restaurants close. A3derumn Newmmn continued that if we are going to make a
rqtesentatiaan to the neighborhood that we are gang to put in a specific
+....�..1..�:.Z on time limits, we have an dAigation to see that it is enforced. We
don't have the ability to enforce every law because we don't have the resmwoes.
A & PW - 12/14/92 -6-
Mayor Barr .., ., „ :,w,:ed that, as far as enfa..,.. o...,y is , we haw very few
amp] aint-s tinder the Liquor Ordinance, and those that we do get are very thor-
oughly investigated. Oxvlianae with the Liquor Ordinance is assumed, but
checks occur on a regular basis. The Police don't go in every fit,, but they do
check on a regular and u= oouced basis to see that m one who appears to be
under age is served liquor, that they close on time,, that nobody appears to have
been served too nude alcohol, and make sure tint the license is displayed and
current.
Alderman Nelson stated that he had never observed disregard for Cor%2Jance and
*e; ,i ati an and, since the licenses are granted for only me year, if there is a
hue and cry from the cmmmity, they do not have to be renewed.
Alden Wbl7ins stated that there seems to be a lot of camunity to
try this kind of license to see, at least for a period of a year, whether or not
it would work. There was some positive response from the omuwdty that they
were willing to try this, and it sears to be a ,..mot... dse that is woddmble.
Aldermen Rainey agreed, but stated that it seemed there was sanething lost in the
translations of low the neighborhoods really feel. She stated that she had no
interest in reducing the license fee. Each apQlicati ace should be considered
in3ividually.
Mayor Barr stated that pelt of the concern that engendered this ciAssification
was when the Blind Faith Cafe application was discussed at the Liquor [maission.
Liquor Licenses allow the service of liquor until 1:00 A.M., and there is
nothing to prw1ude the Cafe from being open until 1:00 A.M. As the commission
considered the situation, the hours of operation were discussed.
Alderman Nmran stated that just because we haven't had oag2Ai tnt s is no reason
not to expect trouble. tat is why alcohol is heavily regulated, and to have a
..,.......:.emu about strict enf" ___. r .. L is legitimate. If applicairts have the ability
to operate, they can certainly qualify under the current fie.
Alderman Rainey asked if the Blind Faith Cafe had applied for a liquor license.
Mayor Barr responded that they have an application pending for a beer and wine
license.
The Chair recognized a resident of the 1300 block of Judson who stated that she
was speaking only for herself and had voted agai mt the referendum. she stated
she thought that a �se„cond�ary� or restricted license class would be helpful
,�.in this
a mimity M41!'.m we haw suds closety to business ness districts without bumpw
zonw to the residential areas.
In response to a question from Alderman Rainey regarding the of
residents whou there is a Liquor c]omadssion hearing, the Mayer L�j ,x;ed that
traditicnally everyone in the area who would be affected is notified, but it is
not advertised as a public hearing.
A & PW - 12/14/92 -7-
Aldm= Nelson stated that his motion was on the floor to cansider this in
amended farm. The vote for City Council n of these
ord3nanoes, as amended, wets 4 ayes - 2 trays (Aldennen Newsman and Rainey voting
nay) . The Cm mittee voted 6 - 0 to apprmm Alderann Nelson's to
prowbit oonsuq*ioa after 10:30 P.M.
Alderman Newmanstatedthat the way we have set Ir our variouswe bave
actually increased the truck traffic through the alleys. It is an interesting
• • to be • 1 • he • • tohaves • I1 =staM 1 a W. s • a] will
have •1 •IAI ': •1 for e+ meeting. • ammication was accepted.
Alderman • f cammited that this was a wonderfulexmple of private and public
partnership,.being funded by }•amnston BWUtifUl, the work
be • • ine•volunteers,,1 and it will help • 1citizensto • - 11 • of
PAVICling progaram. 4 a t•1111 re r. r.1 was accepted.
c■
FJ.y.= P%MrtM= HM= HWrIi H!l=!=! 192
7he Report ms beld over to the next meeting.
i •• I accepted.
Thef• t t Y: r{was accepted.
7he Cmuimicatim was held over to the next meeting.
Alderman Wbllin -....Led that she would like staff to work on some incentives
for these printers to use recycled paper. Trie Ommittee voted unanim s y to
LQ%A.JU4&N=J1 City Council approval of the low bid of Lynn Pearson Design for
typesetting services for the Arts & Recreation Magazine at a total estimated
annual cost of $8, 740; and the lowqualified hid of Bawden Printing, Inc. for
perindmg services for a total esLbmted annual cost of $56,880.
A & PW - 12/14/92 -8-
'Ile committee voted fly to i 1 V NYNiY ..1 city council appr+aVal of the low bid
of Chun Iandscapinq for the i sb; M of all lakes, materi,al.s# and equipment
necessary to complete the redevel,g I I of Iarimer Park at a total cost of
$26,441.51.
The ccamittee voted manimously to ,.., Y.:..1 City Council approval of the
of Olmite co. for the provision of W mal cable for the �ansportat3 on
Center at a total cost of $24,956.
The committee voted unanimously to City Council approval of the use Of
the M.A.B.A.S. contract with Great Ickes Fire Equipment Co. and ME, Inc. for the
purchase Of 1-3/4", 2-1/2", and 5" hose at a total cost of $13,496.
a 2L
N&iQdty Vote).
The Committee voted unanim mmly to City council approval for the
proosal of Fredriksen & Sans Fixe
fines atAM total1 3brea4�
devices which are used by _ iref T
The Ct mittee voted imnnimously to City council approval for the low
r. l of Vibra-Tech to prepare a survey record of existing conditions of
stzucbn-es adjacent to the Library site which will be used as a basis for
adjudicating any dammge claims dozing the ..�"icticn of the new building at a
total cost of $9,176.
Alderman Nelson asked why we need this service on this project when we haven't
used it previously. David Barber that this is the first project that
will involve the center of the Business District, and this will be a more
positive approach during the aonsUmctian project to misninni.zs the impact to the
business areas. Alderman Ramey % �� Led that she would hope that we take our
lead fram this effort and treat the residmtiAlneighboriyoods differently.
Aldensn Newmn stated that the Main Street area is very congested and it is very
di ficu t to park. We should keep the businesses that we have and do smething
that might make it easier for then. Be stated that he had a lot of camplaints
Pram businesses, and it would be valuable to them to be notified in advance of
these large projects.
A & PW - 12/14/92 -9-•
Alderman Rainey stated that this is exactly the kind of thing we should be doing
to take care of the businesses that we have. Six months is a long time to be
disrupted and, if we can help, we should. Aldemmn Nelson asked if a portion of
this expenditure can used far the actual craeati,an of the publicity cmgxd gn,
ttnterials, and signage, or if it was just for consultant services. David Barber
responded that this was just for the services.
Alderman Nelson stated that he was offended that we have to hire a consultant to
do this publicity when we have a $15 million contract with a firm that should be
able to smooth the way and create good pubic relations an its own.
.After discussion, the Ommitte+e voted to re=wend City Ccxmcil
approval for the proposal of Sit &Associates for development, Peron, and
desk of mn-ke-_inor and publicity services in conjunction with the Main Street
gar Project at a cast not to exceed $8, 000:
Awitim Services Chatx�e Order
The Cmmittee voted =Wm usly to city council approval for the
additional. audit work by Priedman, Ei.senstein, Raemer & sc rtz due to the
Transportation Curter grant fund omp a _nee testing b%w d that specified ed in the
adopted audit L..,v. 1 at an additional cost of $1,200.
The Committee voted unani maLsl y to city C7clIIrc43- a pruval for: the
LA&%*6Lx:Il. Of Jam= AS9QClate6I Inc. for olrtglacQtemt services to those employees
affected by positim elindnaUans contained in the 1993-94 Proposed Budget at a
total c Wt not to exceed $16, 000 for services between, now and February 28, and an
additional amount not to exceed $300 per indivirival for services after March 1,
1993.
Bgtoe Chief Servicaes
Alderman Nan asked if the Uhbm Officers would be consulted by the Search
Ream. Human Resources Director Judith Witt affi =tively. The Cm[.-
mittee voted iumnimous y to city mcmdi approval, for the proposal of
Ralph Andersen & Associates to assist the City in- the search for a Police Chief
at a oast of $12*500, plus aqxmses not to exceed $5,000.
Cx Training se2v} +aes
Alderman Rainey questioned why we hire people, then buy catTuters, and then train
them to use the equipment. The City Manager ,.UQILAA,,led that mmW of the people
don't know how to operate the computers. The Committee voted unAnhTowly to
City CxAmcil approval for the proposal of Practical Ciamputer Associates
to YMOAde forty cmplter training class (2 classes per week x 10 students per
class x $90 per class x 20 weeks) at a cost not to exceed $36,000.
I
A & PW - 12/14/92 -10-
179B PM GEis'":0ii-4'.[CN:
III li•J1.=1l�-711 ;0i•!IS-'U,
'Ilse Ccm dttee voted wanmous y to City Council approval for the pre-
1 i mi nary approval of the 1993 Motor Fuel Tax Street Program, which includes
am3al sty - Ps l,-frlr�i . r e r r . Xtiou and traffic Signal work, as well as
other applicaticros of Motor PLel Tax Ftmds at an estimated Cost of $1,285,000.
AWerman Wollin asked for an explanation as to wtiy we don't go out for bids on
these services. City MVineer Jim TIonkinson that the State and Federal
on this project are that we don't go out for bids on. Consultant
services. We are furnished shed a list by the state, Seek proposals faun three firms,
have them 1r-� ,1, and select one of then. If we don't feel any of the three is
acceptable we start over. Alderman Rainey asked why we didn't solicit bids from
the other two bidders; maybe one of then would have been more reasonable. W.
ZIonki nson l that the manner in which a consultant is selected is
specifically spelled out for a Federal job. Mr. Twkinson will furnish the
C6 muttee with the section Of the policy Pertaining to these types of bids.
After i r n,, the 0=dttee voted Unanimously to City council
approval, for the of Teng & AcariAtes, Inc. for Phase I Ridge Avenue
Bridge Re0acement Consulting Services at a cost of $61,392.
Wt 274,12A--92: HesolUtioci 103-R-9Z - Reserved Pam for the Wzabled-
1834 Lamar
The Oamaittee voted unanimously to City Council adoption of proposed
Resolution 103-R-92.
Alden Rainey ,.,..,. -,,'reed that ACORN does a wonderful job an handling the
apartrnent lease. The Oonuittee voted unanimously to CLty Council
adaptian of 1xv&Mxd Resolution 104-R-92.
The Committee voted unanimously to hold ordinance 91-"2 in f• r
Docket Z§1=11D-92:
The Camlittee voted to I CitY Council •• 1t•al on of amended
•r • as �• ordinance 107-0-92.
7he Committee voted 4 - 2 *to city council I hictijon of amended
•'••� �• ordinance 11 : 1
• A & PW - 12/14/92 -11-
D! ke i • M• Ir g • i!!1t=:= - le ti� 1 fir. !! 1!
7he f• 1 -- voted unanimmmly to hold fr• - .ems Jm ••i ii
The Comittee voted imanimmmly to City f■ n w •-tictim Of
�sr_r� rE���elr=7
S
The Om dttee voted unanJmmmly to City Oouncil introduction of
proposed Ordinmx a 118-0-92.
ITS
Docket 263-11B-92: OrciilZa m 109-0--92 - Tmc LeW for $pedal Service Area #4
For City Ommcil adopt im .
iaocket 108-5A 92: Ordinarx7e 40-0-92 - 1-ii= Limttad RWJLj a e - Church
meet west of Dndae
No Action
C,L7.'Y EMI OF DWWW 9, M2
Questions on the Bills List will be answered in writing by the Purchasing Agent.
The C = ttee voted 6 - 0 to City MUndl 4WOVal of the Bills List
for the period ending Dv 9, 1992 and for a hM from the Novarb3r 18, 1992
Bills List in the amamt of $5,269.95.
There being no further business, the meeting was adjourned at 9:05 P.M.