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HomeMy WebLinkAboutMinutes 1991MINUTES "Draft -Not Approved" EVANSTON RECREATION BOARD MEETING Chandler Community Center January 17, 1991 Mr. Newton called the meeting to order at 7:39 p.m. The meeting was held at the Chandler Community Center, 1028 Central, Evanston, IL. BOARD MEMBERS Mr. Dennis Newton, President PRESENT: Mr. Ed Moran, First Vice President Ms. Margaret Hallen. Second Vice President Mr. Irving L. Finston, Secretary BOARD MEMBERS Ms. Janet Webb, Treasurer ABSENT: STAFF MEMBERS Mr. Richard Grodsky, Superintendent of Recreation PRESENT: Mr. Robert Dorneker, Manager, Robert Crown Complex Mr. Kevin Wallin, Manager, Chandler Community Center Ms. Miriam Shabo. Business Manager Ms. Elaine Ferns, Board Secretary OTHERS PRESENT: Ruth Carnahan, Levy Center Advisory Committee, Richard Seaman, Robert Crown Advisory Board, Stuart Brodsky, Leisure Learning Center Advisory Committee. CONSENT AGENDA: Mr. Moran moved to approve the minutes from the December 20 meeting, Ms. Hallen seconded the motion. Motion carried. Ms. Shabo read the Treasurer's report, showing total disbursements as of December 31, 1990 of $184.216.07. The Board approved the addition of two new members of the Robert Crown Advisory Board: Letitia Ahlers and Donna Fine. Ms. Hallen moved to approve. Mr. Moran seconded, motion carried. ^OMMEIJTS FROM Mr. Richard Seaman asxeo for more information from the Board on the OBSERVERS: Coalition of Youth Serving Agencies. Mr. Moran exolained the Coalition is a loose confederation of agencies serving youth, and is in the process of defining concrete Objectives and a mission statement. Mr. Seaman voiced his concern over possible duplication of services. In clarification, Mr. Grodsky said the Coalition is a voluntary group composed of representatives from all youth serving agencies. including Recreation, and acts to coordinate youth services t0 orevent duDlication of services and competition for resources. LEVY ADVISORY Ms. Carnahan reported the Pancake Breakfast is Friday, January 26 COMMITTEE and tickets are $a. Women's Club Auxiliary and Kendall College are REPORT: assisting. Video of the building of Penny Park previews on Saturday, January 26, 1-5 at ECTC studios. A poll of Levy members and Leisure Learning participants shows a site preference of the Library site (158) to Civic Center site (50). Voting was light because center was closed for two weeks for cleaning. Pago two ROBERT CROWN Mr. Seaman thanked the Board for approving the new members of the CENTER ADVISORY Robert Crown Advisory Board. The Advisory Board approved purchase BOARD: of chairs for the center. The Board has, over the past year, purchased glass backboards for the gym and is looking at the purchase of a new shot clock and magazine rack for the lobby. The Board is also reviewing the room rental policy. LEISURE Mr. Stuart Brodsky said the Board is endorsing the downtown site, LEARNING for reasons of accessibility and greater program exposure. To totally CENTER isolate the site issue from the design issues made the decision difficult. ADVISORY Based on site only, the downtown site is preferred. He also stated the BOARD: preference of the t�dvisory Board is that priority of funding go Into the quality of the building rather than into parking space. The Advisory Hoard is interested in seeing land use studies for each site. Parking and drop-off of children are the particular concerns to be addressed in leisure programming at the center. Finally, a design to complement and/or offer easy access to the new library is desirable. STAFF REPORTS: Kevin Wallin: .lames Hill and the ice rinks have been open about 2 weeks. The challenge is to keep order with the huge numbers of people using the facilities. Staff is getting tougher on enforcing safety issues. The Chandler storage area is nearing completion. The roof and electrical installation are all that remains. Softball information has been mailed. About half the cost of the booklet is defrayed by advertising. Aquatics camp is filled about 2 weeks earlier than last year. NYSCA certification for 62 basketball coaches, has been accomplished. Teams whose coaches are not certified will not be allowed in the playoffs this year. First round interviews for Chandler program manager have been completed, with an anticipated start date of March 1. Mr. Dorneker: New Year's Open was very successful - the largest ever. 36 hours of ice time. The National Skating Championships are to be held at Crown r, August. �eceivea new cash resister which should shorten the long lines for Casa transactions. Junior First Time Hockey had 43 participants: about 30 more than usual. The studio rink walls are being painted. Richard Grodsky for Paula Crismond: Levy Center reopens after floor painting and cleaning. Programs down due to exodus to warmer climes. New dog obedience classes begin February 10. Holiday arts camp was fully subscribed. Applications for the Lakeshore Arts Festival are coming in for this year's festival. 'Raisin in the Sun ' ooens this week. Drum & Bugle Corps is recruiting new members. Bid specifications are being readied for the HVAC system at Fleetwood-Jourdain. Staff is applying for a UPARR grant for this work, scheduled to begin In June. Darryl Ersery will represent Area 21 at the International Special Olympics as a swimmer. Staff is proud of his accomplishment. Ms. Shabo: Revenues recorded for this fiscal year through December 31, 1990 totaled $1,865,777, or 77.11 % of the annual budget. Expenditures for the same period totaled $3,010,394, or 79.04% of the annual budget. Fee assistance is up 13.4% as compared to last year. Page three SUPERINTEN- As of the January 12 Public Hearing on the Budget, the budget has DENT'S been balanced. Major changes and savings were discussed by the City REPORT: Manager. Various alderman asked questions and requested information, none for recreation. Regarding the bills list, an alphabetized copy will be included in packets to give the Board a sense of what money is spent on each month. Bills from tho department are due earlier than the rest of the City because of thn volume of activity. Arts & Recreation magazine format and bids for the upcoming fiscal year were approved unanimously at the A8 PW $ Council meetings. The Cover format does not change, but inside paper changes in quality wnich is offset by adding a second color. A check was received from Reverend McCalister today for charges from last year's Robert Crown gymnasium use. A retreat will be held March 8 for staff and the Recreation Board at the Murdough Foundation farm in McHenry. Dr. Joseph Bannon from U of I will be moderating, subjects include - goal setting, formulation of policy statements and team building. All full-time professional staff will attend. OLD BUSINESS: LAKEFRONT The contract was approved by voice vote and executed by the CONCESSION President. The contract included the increase in gross sales revenue CONTRACT: from 1% to 2.5% and language regarding festivals acceptable to all. SEES & CHARGES The Human Services Committee requested revision of the fees and POLICY charges policy. Miriam Shabo will chair a committee of staff to REVISION: review fees. Adding one board member and one member of the community to the committee is desirable to give a multidimensional look at and support on the policy. This area w;ll be critical as services will be more important moving into the next decade. Ms. Halien asked what specific community input was desired, and noted she thought the department was already using every volunteer available. Mr. Grodsky asked that the Board suggest participants from the community. Ms. Haiien volunteered to serve as Board representative. Mr. Finston asked if someone from the community might not be as sensitive to nuances. with an inflexibie attitude relative to marketing techniques and procedures. Great care will be necessary in selecting such a person. Mr. Moran said it would indeed be advisable to seek someone with a balanced viewpoint. Ms. Hallen concurred, and said it should be a resident. LEVY CENTER The Board received a note stating the site preference of Levy Center RELOCATION: Advisory Committee and participants for the Chicago Avenue site. Mr. Moran moved to send a resolution to the Human Services sub -committee affirming the choice of the Levy/Lelsure Learning advisory committees and participants. Mr. Finston seconded the motion. Page four In discussion, Ms. Haden asked if It was appropriate to deal with other Issues at this time, specifically those brought up by the Lelsure Learning Center Advisory Committee, concerning parking and tie -In with the Library. Mr. Moran observed that the Human services Committee is dealing only with tho Isaue of site at this time, design will come up later. The Board will have plenty to time to addrons design. Spatial Issues have been considered by planning departmant In selecting the two sites, per the directions of the program statement. Mr. Newton asked when the consideration of underground parking was added to the Chicago Avenue site. Staff advised at the December 17 meeting of the Levy Center Advisory Committee, Commission on Aging and Recreation Board. Some apprehension on the part of seniors was voiced on the issue of underground parking and security, and on the single versus double story building. The program statement does not specifically exclude either, but notes that a single story building Is preferred, with 35-70 additional parking spaces. Due to the landlocked area, parking for either site must be included in the same space as the building. Likewise, to house the facilities required. a second story Is necessary. Ms. Hallen advised underground parking can equal the cost of the building, which hadn't been included in the package to begin with. Parking facilities are required by code. A vote was called, and motion to accept the recommendation for the Chicago Avenue site. NEW BUSINESS: LEISURE Mr. Newton said bylaws are in order, paralleling bylaws of other LEARNING advisory boards, and recommended approval. Mr. Moran moved to adopt CENTER the bylaws for the Leisure Learning Center Advisory Committee as ADVISORY presented. Mr. Finston seconded the motion. Motion carried. BYLAWS: COMMENTS FROM Mr. Moran stated he was happy that the City is on moving toward BOARD MEMBERS: getting a Levy Center site; further. that he felt it had taken too long to get to this Doint. Mr. newton said he nad a goon meeting with staff and representatives of soccer in Evanston this week, regarding capital monies set aside for improvement. Might have a field at King Lab and a smaller field at James, as well as refurbishing two fields in sad shape at James Park. Exited about using these funds well. ADJOURNMENT: There being no further business. Mr. Moran moved to adjourn, Ms. Hallen seconded the motion. Motion carried. Meeting was adjourned at 9:48 p.m. The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday, February 21, 1991 at the Civic Center, 2100 Ridge, Evanston, IL at 7:30 P.m. "Draft -Not Approved" MINUTES "Draft -Not Approved" EVANSTON RECREATION BOARD MEETING Civic Center February 21, 1991 Mr. Newton called the meeting to order at 7:37 p.m. The meeting was held at the Civic Center, 2100 Ridge, Evanston, IL. BOARD MEMBERS Mr. Dennis Newton, President PRESENT: Mr. Ed Moran, First Vice President Ms. Margaret Hallen, Second Vice President Mr. Irving L. Flnston, Secretary BOARD MEMBERS Ms. Janet Webb, Treasurer ABSENT: STAFF MEMBERS Mr. Richard Grodsky, Superintendent of Recreation PRESENT: Mr. Robert Dorneker, Manager, Robert Crown Complex Mr. Gary Siikaltis, Supervisor of Sports & Fitness Ms. Martha Logan, Public Information Specialist Ms. Miriam Shabo, Business Manager Ms. Mamie Smith, Manager, Fleetwood-Jourdain Center Ms. Elaine Ferris, Board Secretary OTHERS PRESENT: Marion Dawson, Levy Center Advisory Committee, Terry Govern, Peter A. Jana Community Golf Course, Kay Fund. CONSENT AGENDA: Mr. Moran moved to approve the minutes from the January 17 meeting, Ms. Hallen seconded the motion. Motion carried. Ms. Shabo read the Treasurer's report, showing total disbursements as of January 31, 1991 of $334,765.77. LEVY ADVISORY Ms. Marion Dawson said Mary Roberts, Chair, is In Intensive care In COMMITTEE Evanston Hospital. No visitors are allowed, but cards are appreciated. REPORT: She Invited the Board to attend a program on Kenya In honor of black history month, and reminded the Board of Athy Ames retirement party scheduled for 3-5 p.m. on Thursday, Feb. 28. Athy retires after 20 years with the Department, and will be sorely missed. STAFF REPORTS: Bob Dorneker: Dayna Meallatl, program manager In charge of preschool, resigned. The Spring Ice Show: "Magnificent Classics on Ice" Is scheduled for May 10-11-12. Rink boards are scheduled to be replaced over the next two years. Specifications for the gy.n divider have been released, it is expected to be Installed by May 1. Mr. Finston asked If the problem of gym floor bubbling had been solved. Mr. Dorneker Bald as soon as use allows, repair will be done. Mamie Smith for Paula Crlsmond: Levy Center and other volunteers are working on knitting blankets of special yarn for babies with AIDS. Funding Is by Individual contributions. Special exhibits In the Harper Room and La Petite Gallery honor Black History Month. Staff and participants bid farewell to Athy Ames on February 28. Staff Is meeting with District 85 to plan this year's Very Special Arts Festival. A new class, Sunday dog training, Is going very well at Leisure Learning. Arts Camp has added extra space and can accept 15 more campers per Page three OLD BUSINESS: CHANDLER Racquetball court walls are In severe disrepair. On the advice of CENTER consultants, bid specifications have been drawn up for composite walls, BASKETBALL which should be completely waterproof. To complete the wails, COURT WALLS: approximately $31,000 Is needed. Mr. Wirth has asked the Board to consider reallocating funds for one-half the outdoor basketball court at Chandler. The need for racquetball court wall repair is more pressing at this point In time. Mr. Moran moved to concur with the direction as Indicated In the memo with the proviso that In the FY92- 93 the basketball court extension be presented. Mr. Finston seconded the motion, motion carried. LEVY CENTER Over 30 speakers offered opinions at the February 11 meeting. Of PUBLIC HEARING those Individuals who spoke, none wished to move. Several speakers ON RELOCATION: were downtown merchants who did not wish the removal of downtown parking. Several commented It should be a one-story, not two-story building, and others spoke against taxing to build It, NEW BUSINESS: GOLF LESSONS: Mr. Govern presented a proposal whereby the Peter A. Jans Community Golf Course would take over administration of lessons and associated revenue. To make up for revenue generated by lessons, the golf course would advertise In Arts a Recreatlork magazine, in an amount equivalent to class lesson revenue. No major changes in the program from previous years are anticipated. Mr. Finston asked If costs could be lowered. Mr. Govern said If an increase In the number of people participating could be accomplished, perhaps prices could be lowered. At present it's a breakeven proposition. Ms. Hallen moved to accept proposal for 1991-92 season with a review of the pilot program, In the fall, and that the City pricing rates be used In order to retain fee control of the program. Mr. Moran seconded. Motion carried. Mr. Govern added that the youth outreach golf for middle school age players would continue. Mr. Finston asked about legal liability, it the City was named on the golf course certlficate of Insurance Mr. Grodsky Indicated that he would review the Insurance Issue. Mr. Moran asked If there was a carryover of teaching staff from previous years. Mr. Govern said there is considerable carryover. STAFF RETREAT: A retreat will be held March 8 for staff and the Recreation Board at the Murdough Foundation farm In McHenry. Dr. Joseph Bannon from U of I will be moderating. The subjects Include goal setting, formulation of policy statements and team building. All full-time professional staff will attend. BUDGET The proposed budget schedule for FY1992-3 was presented. More time SCHEDULE: Is allocated to review the proposed budget with advisory committees, beginning In late August. The Board is welcome to sit In on division presentations with the business manager and superintendent prior to finalizing the budget proposal. _,u . . , F Page two session. The FARM banquet Is March 23, at 6:30 p.m. Over 15M attended the pancake breakfast annual fundralser. The womrn's basketball championship Is March 4th at 7:30 p.m. Staff vs. volunteer basketball game Is upcoming and volunteers are wanted. Ms, smith shared video highlights of the Martin Luther King Jr. celebrations at Fleetwood -Jourdain. Martha Loaan: The magazine will be distributed after March a. The cover and an article feature volunteers and represent a cross-section of the community centers. Me. Shabo: Revenues recorded for this fiscal year through January 31, 1991. totaled $1,990,037, or 82.25% of the annual budget. Expenditures for the same period totaled $3,374,342, or 88.59X of the annual budget. New phone-in registration hours are between 9:30-12:00 and 1:30-3:00 P.m. to speed up registration processing. Scholarship/Fee assistance reporting will be taken out of the budget as a line Item and reported only as an objective. This will give a truer picture of revenue. Gary Sllkaitis: 11 businesses have donated Items for the Arbor Day Five race to be held Sunday April 21. Chandler storage area is scheduled for completion next week. Roy amber has been hired as the Program Manager at Chandler Center after several years at part-time; so transition should be minimal. SUPERINTEN- The final speakers from the Public Hearing on the Levy Center Relo- DENT'S cation will speak at 7:15 on February 25. The City Council will approve REPORT: budget on that date. A question under consideration Is the acceptance of a donation from the Levy Foundation of $25,000 to fund a full-time senior program director. The donation would continue until the center moves to a new location, or a maximum of ten years. STARLIGHT The Fourth of July Committee withdrew their tentative commitment to CONCERT provide 100% funding for the Starlight Conce. t series. There FUNDING: Is a possibility that additional monles from the magazine could be reallocated to cover half the amount needed. The Fourth of July committee will be approached to see If 50% sponsorship would be acceptable. AMERICANS Mr. Grodsky discussed the Americans With Disabilities Act, passed In WITH DISABIL- May 1990, by the federal government. Mr. Finston commented this ITIES ACT: gives a chance to adopt a more proactive or Interactive approach In programming. The symbol denoting programs that are wheelchair accessible will be placed In the magazine. One resource Is the Maine - Niles Special Recreation Association, who may be able to furnish people fluent In sign language for clearing -impaired participants. Mr. Finston asked if any documentation was available showing what Is being done In this area, and what is anticipated in future. Mr. Grodsky noted that as material Is made available that staff would work on Incorporating requirements Into the Department's goals. REQUEST FOR A request for waiver of camp deposit refund policy was received. WAIVER OF Ms, Hallen moved to deny the request, Mr. Moran seconded the motion, CAMP DEPOSIT: motion carried. Page four COMMENTS FROM Ms. Hallen noted the c:ommlttee looking Into revision of the fees and BOARD MEMBERS: charges policy is under way. Input Is being sought from public, Board and staff. She also said the presentation of "Raisin in the Sun" was excellent The Impression that some people have Is that the Fleetwood- Jourdaln theatre Is for children. Mr. Moran said he was distres"d Mary Roberts was Ill, and said he really enjoyed her reports. He went to the FAAM pancake breakfast, It was great, very tasty. Mr. Finston welcomed Ms. Fund, and echoed Mr. Moran's concern for Ms. Roberts. Mr, Newton said he was delighted with the level of play, control, and sportsmanship at the FAAM championship game. ADJOURNMENT: There being no further business, Mr. Moran moved to adjourn, Mr. Finston seconded the motion. Motion carried. Meeting was adjourned at 9:11 p.m. The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday, March 21, 1991 at the Fleetwood-Jourdain Community Center, 1655 Foster, Evanston, IL at 7:30 p.m. "Draft -Not Approved" \rb\ml nutes.feb , MINUTES "Draft -Not Approved" EVANSTON RECREATION BOARD MEETING Civic Center March 21, 1991 Mr. Newton called the meeting to order at 7:39 p.m. The meeting was held at the Fleetwood-Jourdain Community Center, 1655 Foster, Evanston, IL. BOARD MEMBERS Mr. Dennis Newton, President PRESENT: Mr. Ed Morten, First Vice President Ms. Margaret Hallen, Second Vice President Mr. Irving L. Finston, Secretary Ms. Janet Wobb, Treasurer STAFF MEMBERS Mr. Richard Grodsky, Superintendent of Recreation PRESENT: Mr. Robert Dorneker, Manager, Robert Crown Complex Ms. Emily Mllis-Palmer, Program Coordinator Ms. Martha Logan, Public Information Specialist Ms. Miriam Shabo, Business Manager Ms. Paula Crlsmond, Arts & Special Services Supervisor Ms. Mamie Smith, Manager, Fleetwood-Jourdaln Center Mr. Roy Grober, Program Manager, Chandler Community Center Ms. Elaine Ferris, Board Secretary OTHERS PRESENT: Marion Dawson, Levy Center Advisory Committee, Ted Sanders, Evanston Bicycle Club, Mary Wood, Robert Crown Advisory Board, Daniel Johnson, Leisure Learning Program Advisory Committee, Donna LeBlanc, League of Women Voters, Bob Harmon, Chandler Advisory Board. CONSENT AGENDA: Mr. Finston movea to approve the minutes from the February 21 meeting, Ms. Hallen seconded the motion. Motion carried. Ms. Shabo read the Treasurer's report, showing total disbursements as of February 28, 1991 of $286,148.46. Ms. Webb moved to accept the treasurer's report and bills list as presented, Ms. Hallen seconded, motion carried. LEVY ADVISORY Ms. Marion Dawson said new members are joining, and gave credit to COMMITTEE the proposed postponement of a move to a new center. The Fashion REPORT: Show is Friday, March 22. In April, the Women's Club Tea nonors volunteers with over 150 hours of service. There are two openings on the Advisory Committee. A memorial service for Mary Roberts will be held In the Harper Room at 4:00 on Saturday, March 23. LEISURE Daniel Johnson, Chair, Leisure Learning Advisory Committee, shared LEARNING information on activities. A grant proposal for tumbling mats has ADVISORY submitted to the Evanston Sports Association: mats will be used In a COMMITTEE "Circus Skills" program, Arts Camp and martial arts classes. The REPORT: committee is setting up procedures to evaluate needs and apply for funds for capital equipment for the program, and is working on a statement on incorporating public art into a new facility. 1 ROBERT CROWN Ms. Mary Wood, Robert Crown Advisory Board said the Advisory Board ADVISORY has purchased ten tables for the center's use. A Caribbean Festival, BOARD similar to the Ethnic Festival, is scheduled for August 24-5, 10-7 pm. at Crown Park. West Indian culture, music and food will be featured. CHANDLER Mr. Grodsky asked that the Board approve the appointment of Anne ADVISORY Carra to the Chandler Advisory Board. Ms. Hallen moved to approve, BOARD: Ms. Webb seconded the motion. Motion carried. Mr. Harmon thanked the board for their approval. He said the racquetball court repairs are eagerly awaited. The new mat storage extension is finished, and the programming Is at capacity. Plans are being made for the building's ten year anniversary. Sports Camp filled earlier this year than ever. STAFF REPORTS: Paula Crismond: The senior Fashion Show is sponsored this year by Minna Hart of Winnetka. In celebration of National Volunteer Month, a tea will be held by the Women's Club for volunteers. Outstanding Seniors will be honored at the May Gala. Trips and tours are booming. Staff will be attending a Food Service manager program required by the State in April. Over 200 attended the retirement party for Athy Ames. Easter Party at Fleetwood -Jourdai n is 6-8 p.m. on March 28. The annual FAAM banquet Is 6:30 Saturday, March 23. Some sections of spring tennis are already filled. Men's and women's basketball programs for summer are being planned. A $500 grant from Rotary has been approved for youth programs in cooperation with the Ecology Center. A Music Center grant application has been submitted through the Arts Council. "Applause" opens on April 6 at the theatre. A cooperative venture with NU's University Relations Department will Involve staff and volunteers in some long --range planning for the theatre; scheduled. for late April. The newly expanded Arts Camp has a few openings left. Jurying for the Arts Festival will take place in April. A proposal for a new fall after -school program at Leisure Learning will be brought to the Board In April. Special Recreation took six medals in a regional swim meet. Meetings are being held with District 65 and 202 regarding cooperative daycamp programs. Martha Loqan: An arrangement for advertising space has been worked out with the Evanston Review. Lively Lakefront brochure is ready for distribution and will be mailed with applications for launch permits. Changes In the paper stock and Ink will be initiated with the next issue of Arts R Recreation magazine. Miriam Shaba: Final revenues and expenditure figures for this fiscal year will be included with the April report, as final figures are not yet available. A bid for the computer upgrade has been selected and will be submitted to the City Council for approval on March 25. A new grammar package has been added to main programming. Emily Mills -Palmer for Gary Silkaitis: The summer tennis program has been extensively revised, with the assistance of Frank Sacks. Spring Out camp has 123 registered to date, it begins April 1 at Nichols. Potawatomi has over 128 registered. A volleyball and basketball camp are offered this year at Nichols School, both are fully subscribed. Registrations are up an Gymnastics Camp, offered at ETHS. Bob Dorneker: "Magnificent Classics on Ice III", the Spring Ice Show, is scheduled for May 10-11-12. Half the dasher boards will be redone 2 this year during the spring shut -down, the remainder are scheduled for next year. Evanston Youth Hockey Assn. continues to grow stronger; they are publishing a newsletter called "Glade", which also lists Crown center programs. Bids have been submitted for a gym divider. A new cash register has been purchased to help process cash on a faster basis. Staff Is working with the "Grant -a -Wish" program on a basketball clinic scheduled with Chicago Bulls players. SUPERINTEN- FY1992-3 Budpet: Staff is beginning, the process of establishing DENT'S priorities for the next budget year, and will present these at the REPORT: May meeting. UPARR Grant: A grant proposal was submitted for UPARR funding for the Fleetwood -Jou rdal n Community Center Heating, Ventilating and Air Conditioning System repair (HVAC), and staff has been notified that funding in the amount of $115,000 has been approved. Bid specifications have been reviewed and approved by the Building Operations Department and will be released after the contract for administration of the project is received. Ms. Webb asked if the time schedule for the work takes into account programming. Mr. Grodsky said improvements are scheduled for June -September. If forms are not received and approved in time to keep to this schedule, the project may be delayed to next summer. This will not affect funding. Internship: $1,000 has been budgeted for an intern this year, for a 15- week program. Staff expects one intern this summer, who will rotate assignments and work with a number of projects to include the Lakefront Festival. Restricted Fund Expenditure: Staff requests approval to spend $1500 from the ESA restricted fund for a computer system to be used by the Recreation in the Sports & Fitness Division. During the summer the system would be housed in the Beach office. Funds In this account come from league forfeit fees. Ms. Webb moved to approve the purchase, Mr. Finston seconded the motion, motion carried. Athletic Field Maintenance: Beginning in mid -May, Crown, Fleetwood- Jourdain and James Park fields will be maintained by the Recreation Department instead of Parks. This will give added scheduling flexibility and allow some preventative maintenance to continue over the summer. OLD BUSINESS; SCHOLARSHIP Staff presented a proposal for a revised scholarship/fee assistance POLICY: policy. The proposed policy should be easier to administer as well as more "user-friendly". Major changes include: - Decentralizing the application process so that center managers can take applications, instead of just at the Civic Center. -Groups affiliated with the Recreation Department will be able to f€II out the scholarship application and submit that to erther the Recreation Department Business Office or the Community Center closest to them. -The Recreation Board gives the Superintendent of Recreation the authority to waive an entire fee when circumstances warrant such an action. -Finally, the verification process has been condensed in that those requesting scholarship funding will only need to verify their financial records every six months as opposed to each time they register for a program. 3 Ms. Webb moved to adopt the policy as revised. Mr. Moran seconded the motion. In discussion, Ms. Hallen said she found It difficult to account for fee assistance use in individual classes and how It relates to the class revenue and expenses. Mr. Grodsky said scholarship revenue for each class Is included In planning for that class. Ms. Hallen asked if there Is a limit to the number of programs to which scholarship can be applied? Mr. Grodsky said as stated by this policy, there is nat. Past practice has been that scholarship was only granted for ono section of summer camp, but there has been no limit on the number of classes. Ms. Webb agreed that limiting the number of programs would be against the mission of the Board. Ms. Hallen asked If tax doliara were set aside by the City for funding scholarships. Mr. Grodsky replied that this year those funds amounted to approximately $100,000. Mr. Moran recommended changes In wording to clarify the policy, and amended his motion to include the changes. Ms. Webb seconded the revised motion. Motion carried. Staff will revise procedures to reflect the revised policy. CHANDLER The aldermen of the ward have agreed that the racquetball court BASKETBALL wall repair is needed. Bids for the repair should be approved In COURT: April. NEW BUSINESS: BICYCLE CLUB Mr. Ted Sanders, Evanston Bicycle Club, said membership is about PRESENTATION: 200-275, due to seasonal variation. Riders average 30-40 years, and are held monthly or more often, as weather permits. Generally, 50% or more members are Evanston residents. Members are drawn from the entire northern metropolltan area. A group called "Silver Spokes" departs from Lomar Park 10:00 every Sunday morning, and beginning riders are encouraged to start with this group. This year, a videotape on "Bicycle Safety", slanted toward 2-4th graders, was offered to area police departments for use in their "Officer Friendly" program. Safety Is one of the areas stressed by the club. The club subsidizes the first helmet a member buys by up to $10. Membership is $8/year. Monthly meetings are held at Levy Center. LETTER FROM Alderman Wollin requested the Board consider making residency a ALDERMAN requirement for serving on an Advisory Board for ail community WOLLIN: centers. Staff distributed a memo showing current membership on advisory committees. Leisure Learning and Levy Advisory Committee currently have non-resident members. Ms. Webb stated her belief that non-residents representation on the board or committee is not a problem as long as it does not exceed the non-resident participation of a center. Mr. Finston said that the Board will consider Alderman Woilin's comment when considering new appointees to the advisory committees. TENNIS/ Ms. Palmer distributed brochures with the new schedule of tennis ELLIOTT classes. The program has been heavt;y revised this year. Changes PARK UPDATE: include scheduling some classeson Saturday or Saturday/Sunday only, and adding more classes that focus on a particular aspect of the game. 4 New this year Is a Junior Tennis Camp, led by Frank Sacks, USPTA, In cooperation with the Recreation Department. In addition, classes are concentrated at the times and areas which have proved most popular In past years. Mr. Flnston asked If play could be spread over more courts, Mr. Grodsky noted that consolidating classes and eliminating the substantial staff time spent in combining classes at less popular locations was a priority. A new reservation system at Elliot Park will go Into effect May 25 on weekends: the Beach Office will be the signup area. Lakefront staff will enforce reservations. The rack system will remain In effect during the week. Mr. Newton was assured residents (within a three -block radius) would be notified of the new procedures by means of a leaflet. BOARD POLICY Mr. Grodsky brought to the Board's attention, that in prior years, /COMMITTEE several sub -committees existed to work on issues. A number of park and UPDATE: recreation agencies utilize a committee structure to conduct business. For example, a finance committee could periodically meet with staff and review the financial practices and needs of the department. Any Proposed changes in practices, budget formation or philosophy could be discussed with the members of the committee, who would report back to the full Board. Mr. Newton recommended two committees be formed: finance and programming. If two Board members serve on each committee, there will be no conflict with the open meeting act, as long as official meeting notification is issued. Mr. Newton asked for a consensus from the Board that 1) the committee approach is a good idea, and 2) that positions on the committee should be assigned with Board offices, so that assignments rotate. The President will not serve on either committee. Mr. Newton appointed the Treasurer and Secretary to serve on the Finance Committee, the Program Committee will consist of the First and Second Vice Presidents. All board members concurred. Mr. Grodsky advised the Board that the by-laws and a number of policies need to be revised to conform to current practice, as policy and practice have diverged since the board policy was last written, particularly in personnel issues. Mr. Moran suggested staff review the written policies and identify areas needing revision. Mr. Grodsky said it Is his belief that it is appropriate and helpful that a board member sit in on that review. Ms. Webb volunteered. Mr. Flnston commented that her "spirit of dedication and self-sacrifice is commendable". SPECIAL Mr. Newton presented a plaque honoring Janet Webb for her service PRESENTATION: as President of the Recreation Board in 1989-90. COMMENTS FROM Ms. Webb encouraged board members to see 'Applause" at the BOARD MEMBERS: Fleetwood -Jou rdai n theatre. FARM banquet is Saturday. The girls basketball season went very well also. Ms. Webb offered condolences on the death of Mary Roberts. She will be missed, for more than her enjoyable presentations at Board meetings. Mr. Moran echoed Ms. Webb's sentiments, saying her contributions were many, and she will be long remembered. 5 ADJOURNMENT: There being no further business, Mr. Newton asked for a motion to adjourn. Mr. Moran moved to adjourn, Ms. Webb seconded the motion. Motion carried. Meeting was adjourned at 9:42 p.m. The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday, April 18, 1991 at the Robert Crown Center, 1701 Main Street, Evanston, IL at 7:30 p.m. \rb\minutes.mar N. "Draft -Not Approved" MINUTES "Draft --Not Approved" EVANSTON RECREATION BOARD MEETING Civic Center April 18, 1991 Mr. Newton called the meeting to order at 7:36 p.m. The meeting was held at the Robert Crown 1701 Main Street, Evanston. IL. BOARD MEMBERS Mr. Dennis Newton, President PRESENT: Mr. Ed Moran. First Vice President Ms. Margaret rlallen, Second Vicfi President Mr. Irving L. Finston, Secretary Ms. Janet Webb. Treasurer STAFF MEMBERS Mr. Donald J. wirth, Director, Parks. Recreation & Forestry PRESENT: Mr. Richard --rodsky, Superintendent of Recreation Mr. Robert Dorneker, Manager, Robert Crown Complex Ms. Mamie Smith, Manager, Fleetwood-Jourdain C'Dmmunity enter Ms. Martha 1-cyan. Public Information Specialist Ms. '•tlriam Shabo, Business Manager Mr, wary 5ilkaitis. Supervisor of Sports ,3 Fitness Mr. -leorge Dotson, Program Manager. Robert Crown Center Ms. Elaine Ferris, Board Secretary ;T�,EP; t-aFSErjT: alderman Cher:! Wollin. Recreation Board Liaison; IlariOn Dawson. _lily Center Advisory Committee; Robert Lloton, Evanston Sailing Club; ►Arr1 wood, Dick Seaman, Robert Crown Advisory Board; Allen Prue, Be•lrirly Brimm. Bettye Palmer, Marion ohnson, rieetwood-Jourdain Adviv)ry Board. CONSENT 4-GENDA: Ms, Webb movf Ca to approve the minutes *rom the March 21 meeting, Mr. Moran seconded the motior. Motion carriea. Ms. Shaba read the Treasurer's report. showing total aisbursements asof February 28. '991 Df S260,665.14. Mr. Finston ❑uestionea why ;ome dates for ccntractuai services were not 'fisted. '.is, �-)nabc e-Loia;nea there s a 20-cnaracter Ifmitatlon per irf.m. BaCkUD C]ocumenTation snowing ail service pates is available ir- tr,i, Pecreation o`fice. %� .t Y 1j. •�r�riufl �rtw ,.af' i,--,tecj bcVarc7 membt:ram i..� rsttCrro the Aorii 2, CO'AMIT'c= special -rt --,asses wii, have the Genef,t •D- -nstructor PEPOPT Jack. Lerman; •r,rs season's Classes wi,l focus on flower sketches. Golt essons begir May 2 at Peter Jans Community GOlf bourse. Nalwing program w1ll resume orl Friday mornings. The May Gala in honor of nutstandina ,f.nicrs 1.7 May 17. P06EG' =0wN +r. ► Searran. ;;ebe r r�wn 4d, scry Soar;2. aske: t^a- the -�utes -!=w!SGP- 3GA;;D ,r 'r.e meeting Ce amer'Cie(] t:) srow ri _range frDrr :�cneciuied PEP°-iPT proposed regaros t,� tr,e Caribbean Fest AuquSt 24-25 as tnere are std) a number of issues to oe resolved. COmm�ttee of the Advisory Boarq Jackie i-2oldberq, Dick Seaman, Peggy Martin. and Olive Matthews; +gill be meet!nq tc-� Jscuss a number of �tem5 ,:er ire nett several t y. weeks. One item to be considered Is the sewer work on Main street which may be in progress during the proposed festival dates. I=LEETWOOD- Mr. Allen Price said the basketball program has peen very successful, JOURDAIN League and team playoffs are this week. Sixteen slots for softball ADVISORY BOARD summer teams are nlmost filled. Women's basketball is going well. REPORT: Drop -in basketball t:� not as well attended because of the admission charged. The storaoo tank has been removed and it is Doped the hole will be filed in soon. 'Applause" closes this weekend. Saturday night is sole! out. The thirst annual junior high school prom is in June. STAFF r-FaOpT=: Martha Lo-gan. The lirr:t -month Issue of Arts & Recreation, covering Jone/Jul y/August, welt tau distributed in mid -May. The Schoolchildren's Newsletter format h;u. been revised to save paper and t^anahng costs. The newsletter's focus will be to highlight specific programs ana refer to the magazine for detailed listings. Miriam Shabo: Computers and prlrters have Deen received. A laser printer for the Pubtic Information office will give caoanil,ty :o do ,rhouse omposition for f'yers and ether infcrmatior, revenues recorded fcr this fiscal year •hrougn ;:ebr.aary 23, 1991 rotated i2.125,2kD7. E-penaitares for the same Deriod totaled S3.612,301. Garyilkaitis: Beach tokens went on sale April 1, a month earlier than previous years. To date, -54 have Deen sold. Forty-three families nave taken advantage of the large family discount lone free with four paid tokens). The boat rack lockers will oe sandblasted this week and painted next week. The package for Doaters has worked well, and will be extended through May 24, spring Out camps were filled, with 167 children participating. I-len's softball begins this week. Thanks to Parks Cepartment for a 'ob Weil Cone on 'tee f ela restoration. 3rd/4thi5th grade c.0ed softball begins next weep, with about ten teams In each grade. Racauetbail court-eDairs were aDrroved for Chandler, ind should be completed June 15. Arbor Day race is Surday, over 180 signed uo already, usually about 300 run each year. Mr. F•nston asked rf repairs were also planned for the locker area at Chandler, ana noted t needs attention. Bob Dorneker: Publt,� skating attendance was aoove averace for Marcn. _eagues are winding down, nocke'r is -n final playoffs. ire r nk wiil be shut down f'451Y -'lF `^r :;lsf`ar r~ reuse— e,- -S. _dm( registration is going well, plans are underway f ,r 3 orescnoci 'nini- camD 5/28-6/14 taefore the regular camp Session and after ;ne regular session ends. Kidd ✓ ramp 3 tull, Mamie Smith for Paula Cr_Ismon_d: Darryl Ersery attended training for the International Special Olympics over `re weer End, --ts Camp has Oniy a few Spaces left r� the mini -session, ne cur- l r.f Ju,� _ommittee nas aoorc.eo f.1'1G 'g in :i'.e aricu"It ..si`'_ akefror,1 Dncerts.-enr.ic .irises aT Fieetwnc•d are f j'' frr the spr�rg sessior. .-PR training ,s schec)uleo 'Gr summer .tat•`. uCIi'. ^r5 `ter ::eal are Mar -5. 2 SUPERINTEN- Fiscal Year -End: Thanks to staff and Board efforts, the year-end DENT'S balance was approximately $4700 to the good. REPORT: Advisory Board Reoresentation: Alderman Wollin spoke to clarify a previous memo requesting the Rocreation Board consider residency 06 a qualification for advisory boards. There is strong feeling on the part of the council that advocates lobbying for funding and progrnm consideration need to do so as citizens. Needs of residents should have more weight than needs of neighbors, especially commitments entailing major expenditures. Contrtbutioncri by non-residents are and have been many. Mr. Newton advised at th(i March meeting, the Board decidoid to respond to appointments on a ciise by case basis, as vacancies occur. Ms. Wollin said the suggestion of making non-residents non -voting members is totally acceptable. Shia realizes this could cause difficultli:e, in practice, Ms. Taller) clarifioo that this did not mean changiriq members currently on committees. but as names come up for consideration, look at otner board members and residences. Mr. Newton said his understanding is that currently, the percentage of non- ,esident board members is close to the percentage of non-residents in programs. Staff �orifirrnea. r-1r. Finston applauded the idea a.:, appropriate in ant�cirated fiscal environment. '•1r. tJewton voiced ri's i.oncern about denial of nput by pcouiation using a facility. _iderman Wollin said the idea of non-resident participation on advisory boarras and committees is fine, gut preferred t7at t be in a non -voting capacity concerning monetary issuHs, as non-resident fees do not co ✓irir the cost of services. "5. viebb added 'nat some programs ao navrj a higher fee for non-rpslaents. '4s. woilin then suggested continuing current system, cut den, non-residents input in major expenses such as Levy Center. '-Is. - aiien said the Robert Crown Advisory Board bylaws soecifieq non-residents could not be members. The reasoning was that non --residents -.+ould argue fcr cnanges, then move on in a few years and that permanent residents have a larger voice in proceedings, as they have investments in the community and therefore long-term interest. Staff asked `or a consensus. Mr. Newton said the Board seems to ne split on ti` s �ssue: for now, will r:ontinue approval on a case c y ease basis. - I derman Wollin again urged a residency requirement be consii;erea. Mr. ►loran asked that a change not be considered unti; speG.fic information was available. He asked for figures on non-resident participation and contributions by non- resiuents. ;•1r. Newton a jr,.rd for non-resident revenues an❑ bercentage Df revenues. also representation on boards and percentages. New City_ Manager: Mr. Eric Anderson nas been nired as City Manager. Mr. Anderson comes from Eau Claire, Wisconsin, and will officially begin on June 3. He will be vlsittng the City on April 25 and 26. Staff E,cinange with Arlington Heights Park ,strict: Staff has been wore• inQ on network in a .,:tr- area boards and aQen ies to exchange ideas and build a stronq ;upcor- networv. -ieignts staff woi visit Evanston on May it and -Gard members are welcome to gartiCipate. Levy Foundation Donaticr yity approved the acceptance of a `a25.000 donation from tre L_evv Foundation to return the senior program director from a shared vC a full time position. October Board Meeting: -ne October " Recreation Board meeting is in con tlict with the NRPA :,inference. f approved, the Board Meeting 3 6. could be scheduled on Wednesday, October 16. Mr. Finston moved to do so, Ms. Hallen seconded the motion. Motion carried. OLD BUSINESS: RESOLUTION Staff presented a resolution for the Board's signature honoring HONORING MARY Mary Hardin Roberts. Ms. Webb moved approval of the resolution, HARDIN ROBERTS: Mr. Finston seconded. Motion carried. NEW BUSINESS: SAILING CLUB Mr. Robert Lipton, Evanston Sailing Club, noted that the club has been PRESENTATION: in existence for over 24 years. membership is open to families, usually iD about 80-90 people, and is 75% r usidents. Meetings are Sundays at Dompster beach. Activities includ;{ Uocial events, classes and seminars. -and the "Last Chance' regatta in �,t,ptember. Races are conducted each Sunday throughout the summer. Members have Darticrpatea as sailing instructors and in rescue work n,, needed. Mr. Newton asked if the reduction in fees "package" had ►rtilped. Mr. Lipton said it had helped some, but in comparison with brunt costs, the fees to get it into tho water were still high. Suggestir rd that a lower fee, or a first -year r1iscount. 11nrgnt attract younger sailors. Another Dossibiiity is a 'lrscount for araduates of the sailinq instruction course, he thanked the Board for resDondrng to the FD-evious request to reduce fees. rLErTWOOD- fir. Grodsky gave are overview ,,f Administration & Public works JOUPDAI14 :ommittee's 7uestrons on bills for theatre. The committee asked for COMMUNIT', a complete breakdown of budget items including overhead, and a per- THEATPF: show subsidy. Mr. Wirtr, gave a brief history of the conversion and funding sources for the conversion of the auditorium to a theatre. A major item of expense nas been the lease. Ms. Webb requested that information be gi yen to the Hoard on a Der -snow cost, separating out cost of actual Droduct,ons from rental/overhead expenses, to give a truer picture of the cost of a show. Mr. Wirth suggested the theatre program to e,,aluated for effectiveness before any changes were �onsrderec. A 4uestion was raised as to the definition of terms: effectiveness i•) terms --f dollars spent, or in terms of the original ourpose v+r,;=n was to introduce ethnic tneatre into the community at an affordable Dr,ce. -he theatre was not intended to be a profit - maker. rather to be educational. More information is needed before .ornoar#S,nns ran [hn r;riwn. mr. newton asked if more effect -e marw eting and generation of revenues cvucd narrow dependance on city support. Ms. Webb asked if figures could be generated on the basis of the original philosophy: that of bringing black theatre into Evanston and exposing the Dobuiaton to theatre. -_omDarison Frith orror levei of 000ulatior. attending tt-eatro '.4r. Price rW)tEd that problems witr, access nave caused some decrease •I admissions: 'he uneven steps, pack of reliable handicap access, -utside lighting, riandra0s, and deteriorating condition of blacktop in Narking lot were main problems mentioned by former patrons. 4 Also mentioned were escalating costs, such as utilities, which were included in the former lease and now are extra. Some space formerly used by the theatre is no longer available. Mr. Moran asked that the board look at numbers and gather information then address problems. Mr. Wirth will follow up on the access problems. Mr. Grodsky asked that a special meeting with advisory boards and interested people form a study committee, and try to resolve the issues. Ms. Webb volunteered to chair the committee, with Ms. Hallen, two members of the Fleetwood--Jourdain Advisory Board, Bettye Palmer and Beverly Brimm, two Arts Guild Members, one Human Services Committee member and two staff; adding representative actors/volunteers at a later date. Meeting is 2/23 at 6:00, in the Theatre Meeting Room. Dennis Newton appointed committee to investigate, and bring information and recommendations to the Recreation Board, who w+II advise the Human Services Committee. CAMP RFFUIJD A request for e: ,eptron to the board's camp refund pollcY, was received. REOUF';T, The board Jenied request for full refund of the deposit. A refund of Dne-half 'he decos,t was granted. SPE•-'IAG Mr. Newton presented a clock with an inscription hcnoring Edmund B. PRESENT ATIOtd: Moran nrs years of service on the Recreation Board. ?r. Moran thanked Board members and staff and said he fovea being In toucn with the community and gave that as nis reason for deslrina to be alderman. He complimented Mr, :girth for his experience and historical Aerspective and Mr. Grodsky for his great job and good leader -snip. He looks forward to a whole rnaw set rdf challenges, and regrets leaving the Board. COMMENTS FROM Ms. Webb encouraged board members to see applause at the BOAPD MEMBERS: Fleetwood-Jourdarn theatre. Impressed to see kids at open gym at Crown, she complimented George Dotson and Bob Dorneker also on participant drop -in and facilities available. Great rob! Ms. Hallen congratulated Ed, as did Mr. F�nston. Mr. Hewton said �t would be nice to see a friendly face on Council - and reminded Mr. Moran to take time for recreation ADiOI)HfJMEhT: i tie Board adjourneq 'sv �: -eqat aCt1'_n ar,f1 personne+ at 9:50 p.m. rJo act,ori was taken. -he Board reconvened at 10:15 p.m. There bung no furtner t:usrness. Mr. Moran moved to adjourn, Mr. Finston secondea the motion. Motion carried. Meeting was adjourned at 10:16 p.m. The next regu:arlV SC.neaUied meeting Ot '^e aiStO- P�--Creatrcn Beard N, be 7i ursday. MaY ,��� V the _hancller -Ommun!t. enter, 1'2� '�rtre'. �vanStc". 8' :30 p.m. rD,-inutes.aor-.af',-rJOI ADGrO,eC 5 i MINUTES 'Draft -Not Approved'. EVANSTON RECREATION BOARD MEETING Chandler Community Center May 16, 1991 9r. Newton called the meeting to order at 7:39 o.m. The meeting was held at the Chandler Community Canter, *728 Central Street, Evanston, IL. BOARD MEMBERS Mr. Dennis Newton, President RESENT: Ms. Margaret Halltiri, Second Vice President Ms. Janet Webb. Treasurer BOARD MEMBERS Mr. Irving L. Finston, Secretary ABSENT: STAFF MEMBERS Mr. Ricnaro Grodsky, Superintendent of Recreation RESENT: Mr. Lary Si'kaitis, Saoervl sor of Sports & Fitness Ms. Fauld Lr',Smona. Arts 3, ,`.zeclai Services :Supervisor vs. 4iriam -Qhatbo, ausiness tanager Mr. Roy 6rooer. �:rogram Manager. --handler _o,iimunity tenter 45. Elaine Ferris, Board Secretary OTNEP S Ms. garic•i Dawson. .evy =enter-dvisory Committee; ,Ar. --hristopher Nemeth, Evanston Punning ",ub; !As. Ann :arra, -handler Advisory Board, Mr. :iene Bell,=ellowshic of Afro-American Men, ',rr. Donald :olieton, SOE-FOPS and COE-MOMS. ,ONSENT AGENDA: Ms. oebo moved ;o approve the minutes from the April 18 meeting, Ms. Halien seconded '_he motion. Motion carried. Ms. Shabo read the -reasurer's report, snowing total disbursements as of March 31, 1991 of $196,135.30. '"s. Shabo drew attention to purchase of rental ice SKates for E3200 ,in the Marcri 16 bills iist. Durchase early in the year allowea in extra n Cairs to be ourcrased before a price •ncrease. as. oeoo movea to approve trie Treasurer's report, Ms. ..a 1 1 en seconded '- ne mot i or• . ws . Nebo moved to approve t he bills IiSts as provided, Ms. "al*en seconded, ooth motions carried. _EVV ADVISORY Ms. Yaricn Dawson nvite: Eoard members 'c 3ttena the May Gala rOMMIT"cE honoring clunteer; on uav Speaker 's Mayor Barr. ,;ack aEPORT: Lerman will *each art classes t"iis term: classes will focus on flower sketches. Clubs are entertaining outstanding seniors tnis week. Ms. Dawson also distributed copies of the 'Senior News' and affirmed that trips are r�ir 'fir seniors ;r Le`y members. C,HANDLEP Ms. Anne L-arr3, .handler ACvisory board. Bald plans are under way for iDvI,;ORY -'handler's 'Oth anniversary :eleoration Sunday, uctoper 5. The BOARD FEPORT: Evanston Garden Council nas donated several thousand dollars worth of snrubs and perenniai z1ants and witn the help of the Parks Department and .oIunteers. ,nstalled them on the west and south sides of the pudding. "pie Chandler Advisory Board 1s in the process of revamping the nyiaws. A decision was made to drop the Rhythmic Gymnastics program effective this summer. The program is not reaching a broad Evanston base. Funding and space freed by this decision will enable the Center to serve more Evanston residents. STAFF DEPORTS: Gary Silkaitis: The beach office opened Saturday, will be open 10-5 daily through labor Day. Token sales beilrin a month early this year, and are doing well. The new program aiding large families in Which a fifth token is free iF d are ourchn;;tid is going well: 36 were distributed in April. Elliot Park tennis reservation procedure on weekends begins May 25. Citizen participation is important in making this procedure work as planned. Flyers i1ro ueing distributed to artia residents and procedures are posted at t.hU courts. '.1r. Newton asVad if courts could be reserved at Elliot ;,strk without a picture I.D., staff advised no. Racquetball court wails at Chandler are dryinjo construction will resume next week and be completed by June 15. '►+93 tennis court repairs at Leahy Park are complete, Bent and Ackerman courts are expected to be finished by the scheduled date of June 1. The softball field maintenance c--ew beglrn this week. This servi:e is under Recreation management as of this year, allowing crcrds additional time to :reoare fields in :ase of rain, rather '.h,an oostoone play. i-ifeguard tests will be (liven twice this Year, r)inr 40 new guards have a = iied. Richard Grodsky for Bob Dorneker: The main ice rink will be snut down May 20-27 for dasher board replacements. "he spring ice show went well. Registration for summer hockey and figure skating camps is continuing; the Canadian Hockey School in August already has E1 enrolled. The National Figure Skating Conference for professional teachers, rink managers etc. is being hold at Robert Crown. Paula Crismond: Mayor Barr will be speaker at the May Gala May 17. The first trio to the Kenosha dog races is next week, there is an enormous waiting list for this trip. A new cookie machine will produce cookies to be sold at the Center and as another fundraiser. Leisure Learning Center started a new program: -K-gs and Kids" which is going well. The Concert Series and Arts Festival entertainment are booked. This year, the concert series features a gospel group for the first time. '35 venoors are confirmed for the Arts Fest, 4$ have already contributed items for the raffle. ;: eetwood-Jourdain weekly and Sunday softball have started. The tennis court backboards are uc, and a mural beina com-TiSsionea. The windscreens have been funded by the center advisory ooard. As an experiment, the court is remaining unlocked on the weekends for additional use by the community. The Spring Fling is .tune 2, and features Tony Bell and Kutchie plus the Jesse White Tumblers, also at Fleetwood-Jourdain. Locker room rehabilitation bids are being solicited for work to start in August. The Theater Task Force is preparing information for a meeting -une ~7ehearsais for the June production of "Steal Away :ontinue. Darryl Ersery will :ompete -n trie International Special Olympics iT, July. -�ccupants of H3i'i Arboretum apartments for disabled adults have peen using facilities at Fleetw000-Jourdain. Camp staff positions are almost filled. Rich Grodsky for Martha Logan: The first .ssue in the new format of Arts & Recreation magazine is out, comments have been very positive about the format and the increased readability, Promotion for other events, including the Lakeshore Arts Fast, is proceeding as scheduled. 2 J Miriam Shabo: Revenues recorded for this fiscal year through March 31, 1391 totaled $347.707. EXDenaitures for the same reriod totaled $253 A V . Doferred revenue from camp registrations in 90-91 is included in thnse figures. SUPERINT£N- Personnel: Thore are a number of openings at Fleetwood-Jourdain and DENT'S at Levy Center. Postings for these positions have been distributed REPORT: and will be interviewing soon. Summer Promotion on Cablo TV: Staff will be doing a croaram on cable TV to promoto summer programs. in cooperation with 'cur Town-. The Program should air Tuesday evenings and Saturdays. Request for Computer Purchase: Approval is asked to use $518 from the ESA restricted fund account for purchase of a computer To be used by the Sports & Fitness Division. Ms. Webb moved to approve the use of funds. Ms. .Hallen seconded the motion. Notion carried. Interqovernmental Agreement for At -Risk. _Youth: The -uman Services Committee is considering :nis agreement. An overv-ew of wnat has been accomplisned t3 date was discussed. :)reoarat-or of a federal grant Crobosal :s being considered. :f approved by C,L,r Council, the coalition will send out the proposal. Northwestern University/Fleetwood-Jourdaln Theatre: "he university Relations department's design team will be putting toge=her the major theatre publications for this year. r marketing seminar to evaluate current and future marketing techniques is in the worxs. OLD BUSINESS: COE-MOMS & Mr. Dan Colleton, vice President of COE-FOPS & COE-HOMS, began by COE-POPS thanking the Board for financial support. Since i984, _-OE-POPS has PRESENTATION: staffed the Friday night drop -in program at Fleetwood-Jourdaln. Volunteers direct activities whicn include basketball, sports and crafts, board games. The program has grown so much it is now divided into f resnman/ sophomore and junior/senior activities. -he group uses recreation as an angle to get to kids to help instill values and work towards influencing towards post -high school academics. The group draws city-wide. not ;ust from tree area of the center. Other activities include chaperoning Sound Exposure performances, running bake sales for fundraisers. The largest croolem s :",e 'atk of space to keep uo with the demand. Mr. Colleton urged a monetary ,nvestment as justified based on the lack of other activities for middle/high school age children on weekends. -here are substantial issues involving at --risk kids. wou,d like to incorporate tree recreation element into the 'at -risk' program, give a greater opportunity and range of activities for participants. ;_VANSTON yr. _hris Nemeth, President of the Evanstor runn,na C'jo. z1stributed PUNNING =-�uB .nformation fliers. The club nas over 73 members, over 13/4 are PRESENTATION residents. The club has an active training program, including winter training, and sponsored the start/finisn line for the Arbor flay Five Race. -he club also sponsors participation in area CARA races and Currently stands fifth in the area. Membership is $15/20 families. 1991 activities will focus on new member promotion, building awareness of activities and benefits of the club. The club sponsored 3 winter training at ETHS and drew 20-25 each week for an 8 week program at ETHS. FELLOWSHIP• OF Mr. Bell, President of FRAM, said Mr. Collaton had touched on his AFRO-AMERICAN feelings regarding youth. re thanked the Boara for financial heilp MEN (F.A.A.M.I and Paula Crismond. FARM runs a junior nigh basketball program. PRESENTATION: The program can use more dollars, particularly for space; calls are receives from a wide area; Chicago to Deerfiela, from Kids wanting to get into the program. :pace for play and practice is needed. FAAM charges S15 a year for pnrticipation Octoner through Marcn. Theire are 12 boys' '.hams, 4 gir 1s' teams, over 200 kids. One team wont to Terre Haute. Indiana ►(:r orofessionai clinic. Mr. Newton asked to what extent District fill, space is used. 'Ar, Bell said King Lhb, Dewey, :hute ire all used for play and practice, is well as -leetwooa-,Jourdain. 5 days a week, and Robert Crown. GROGRAM & -he annual recreation Boar. --our -if faci' t,es and programs wiil -aCILIT'e T^IJP: take p1 ice )n Monday, _.j i a 29. NEW BUSINESS: REVISION Gr Ms. oebb presented oroposee cnanges to the Recreation Board bylaws, ?vLAWS which cooified current practice on deadl,nes, sna includea authorizing legislation. :ranges in description of officers duties were made to bring descri4.tions into line with current practices. The cnanges are effective uav 16, 1991, apon approval. Ms. Hallen moved to accept the cnanges as presented. Mr. Newton seconded. Motion carried. COMMENTS FROM Ms Webb received and will review the revised board policy book. BOARD MEMBERS* She is -r.the upcoming Fleetw000-Jouraain production 'Steal Away' and ,nicn starts in June. The oasKetball courts on McCormick are going great, no loud noises, no cars. etc. Mr. 'newton thanked the board 'or 311owinq nim the extra time as President with the bylaws cnange. =DJOURNMENT The Boaro ad)ournea to executive session tc discuss iegal action and narsonn@i ,'_ n-i0 w.m. -tie Roark reconvened at 9:20 c.m. from executive session, with ro action taken. There peing no further ousiness, 'As. 4ebo moved tc adlcurn. Ms.-+allen seconded the motion. Motion carr•pd. Meeting •gas ad;ourned at `4: a G.m. The next regulariv scheduled meeting of the Evanston Recreation Board will be Thursday, ,une 20, !991 at ttie C is venter, 2100 Ridge. Evanston, ;,, at -:30 p.m. in Room 2403. ,o\minutes.aur 4 ., MINUTES 'Draft--NJot Approved' EVANSTON RECREATION BOARD MEETING Chandler (,ommunity Center June .:0, ' 991 mr. Newton called the meeting to order at 7:44 p.m. The meeting was +field at the Civic Center, 2100 R,dge, Evanston, IL. BOARD MEMBERS Mr. Dennis newton, President PRESENT: Ms. Margaret Hallen, Second rice President Mr. Irving L. Finston, Secretary BOARD MEMBERS ABSENT: Ms. Janet Webb, Treasurer STAFF MEMBERS Mr. Richard Grodsky, Sucerintendent of Recreation PRESENT- Mr. Gary Silkaitis, Supervisor of Sports d Fitness Ms. Paula Crismond, Arts b Special Services Supervisor Ms. Miriam Shaba, Business Manager Mr. Pobert Dorneker. Manager. Robert r+-o-,qn Compies MS. LJIS Miller, Cirector, _eve senior D-ogram Ms, !diil�e Bredberg. -;uaervisor. Eoecial Recreation Mr. Roche Blanchard. Aanage,. _aisure Learning i,enter Ms. Margaret ►cent, intern Ms. Elaine Ferris. Board Secretary OTHERS RRES JJT: Mr. Mort Liebling, Levy Center Advisory Committee, Mr. Sanders Hicks, Evanston Speed Skating Club; Non Tasn, Evanston youth Hockey Association: Sanora J. Ersery, Darryl J. Ersery, Lauren Ogg, Clancy Murray, Elena Murray, Special Recreation: Peter )icKerson, American Youth Soccer Association: Sonna Longden. CONSENT AGENDA: Ms. Halien moved to approve the minutes =rom the May 16 meeting, Mr. Finston seconded the motion. Motion carrieu. Ms. Shaba read the Treasurer': resort, showing total disbursements as of May 31. 1991 of $186.292.J3. Ms. Callen move❑ to approve the treasurer's report and bills 11st. ~1r. Finstcn seconded tie motion. Noticn carried _EVY ADVISORY Mr. Mort t iebl,ng commented cn �;-ograris 'o come, -!icivaing trips COMMITTEE to Arlington Park in August and Raviria in earl-v July. Staff FEPGRT: attended and gassed CPR training, updated PTA passes for 150 sere Processed this month, and a new program of taking the pictures at the center served 75. The program started .,une 14 and Will be from 9-12 every Wednesday at a cost of $2 for seniors. Mr. _iebling said the appointment of Lois Miller as the view Director of the Levy Senior Program is applauded ov members. ROBERT �','ROWN Ms. Mary Wood reported that another advisory board memoer. Jackie ADVISORY BOARD wolf, :s seriously 711, and blood aonors are reouested, Call REPORT: Robert ; rown for details on donating. Jackie is known to many as the person who coordinates the costuming for the semi-annual Ice Shows. STAFF REPORTS: Gary Silkaitis: The hot weatner nelped to ensure preseason peach revenues were mace. 'phis year token sales began a month early. The new program aiding large families where a fifth token was free if 4 i were purchased, went well. Over 600 tCKens were given out. Elliot Park tennis reservation procedure is worKing Well, more citizen participation is needed. Racquetball court wall repairs at Chandlo r are completed. .about 25 sailboat racks are unsold at this point, some are being sold for sailboard storage. Sports Gams at Chanalor has 500 registered. Preschool at Bent and Leahy park are almost full for ail sessions. Baker and Nichols olaygrounds eacn nave a few morn participants than last year, Potawatomi remains apout the same. A new program this year is teen aquatic camp, For those wno are older, The request for a girls softball summer program aid not have support, nowever, there are a number of girls registered for tr,e new softball camp. 4en's 12" softball is full, 16" continues to gecline. Plang are in the works to convert some areas at James to oval -use fielda for either 12 or 16 Mr. newton asked what the charge was for n boa! raCK used ov a sailboarder, and Mr. Silkaitis answered the regular $60, same as a board rack. One board can be acccrynodated on each rack. Bob Oorneker- Thanks to the Robert Crown advisory Boarc. 3 skating harness for figure skating and 2 prescnooi 'ugs are Beira burcnasad. 2ummer ;:amo rias ever _20, ')DCKev camp nas 60, aria i pure Seating ;amp. •iew in its thi rc Year. , as over a nuncrea. - idd% ,:amb, `or 5 year olds. .s filled for the summer. Playground registrations dropped to 17, as 1t .s not a full --day program.-1ocKey and figure skating rentals at the reduced summer -ate on .,eeje.enas are Increasing. Public sKate attendance Is above average. Birthday parties have Increased to 4-5 each weekena. -he new rink poards look fantastic. The July Open has over 300 for July '3-15. Paula Crismond: Levy Senior Programs "s accepting applications for part-time program supervisor. Leisure Learning Center r,as a npw fishing class which begins this month. Also new is junior & high school lnstructionai volleyball at the beach. Arts Camp registration Is full, with an addition of 15 each session over last year. Starilgnt Concert Series begins July 9. ;ne Arts Festival is August 3 & 4. The new softball lights at :leetwood-Jourcain make a tremenadus difference it oiay. Drum & Bugle Carps cegins the summer barace season. Summer olaygrouno nas 204 registered. _anet Webb is outstanding ;n "5teai Away'. Special Recreation vamp at Dawes/'4asnington/L inco},i school has peen ~?named _,..-,er Service Camp' for LD/BD since the site cnange. 30 are registered. Parks camp has 42 registered. 'lotable is the nigher registration of 6-3 year olds, who require one-on-one supervision. Two requests for recreation programs nave been received from aaults with special needs. The special Olympics regional netted 4 golds. ' bronze. 3 silver medals, and participants also placed in 3 events. Rich Grodsky for Martna Logan- Star;ight concert poonet s::neaules and posters are ❑eing completed. an article an the ree assistance/ scholarsnip program for publication is in the works. Miriam Shaba: Revenues recorded for this Fiscal year througn May 31, 1991 totaled $832.509. Expenaitures for tree same perlo❑ totaled $1,022.238. Fee Assistance shows an increase, wnich can oe attributed to camp registrations and beach token saies. Applications are being taken for bookkeeper. 2 SUPERINTEN- Personnei: .cis Miler nas oeen selected as Cominunity Center manager GENT'S Director of the Levy Senior Program. Nan SIDDei is now the sull- REPOR7: :ime Recreation Aide. also at Levy. tan nas been with the Decartmvnt since i979, oral wii7 be hanal•ng arts and crafts, food service, the 31ft snop and some saecial events. oargaret �.ent. summer intern, is worxing on r.er master ; degree it Parks & ►3ecreaLiun administration and wi11 oe with the Oebartment tnrougn mid -August. Budqet Prpoaration: "he oudget ricKoff for tree aebartment ,pas mednesday. ;une 19. Review of the initial uraft will :cmmence .)Oy ::9. Mr, GroaSKY asKed for ar opinion on going to four ssues of the magazine in the next f i sca i year. rlet =_avings zou ld ran at,nut $16.000 and is is believed the iVact on registrations will not De significant. Some additional -hers will be reeaea ~or intor'im programming. 4r. Newton noted the magazine has a significant snttlf life. The noara's consensus is to proceed with caution, Fleetwood-Jourdain Tneatre: The Theatre task forte's next meetin•i is August 5. at 3:00 D.m, in the theatre meetirq room. Rhytnmlc Gymnastics Update: "ne YMCA nas picKeo U3 t"is program and carents are satisfied. Pedirect,ng use of the q,,m t-ie _no crc•;ram wilt mean a net savings of about $11,000. +lore Evanston resin,;,nts will be served with the available gymnasium soace.. Summer alayareund Regis_trationLDistrict_o5: -_ast Year O'stric_ asked the neap of the Recreation Boarc it allowing at-risr i,jut, referred cv t:ie district to attend summer Dlaygrouno aL no cost. '3 attended last year. Based on these figures. 20 spaces at to icrio 1 s and Baker claygrounds are available for this Year. Soccer: 750 AYSO participants nave been registered for fall soccrsr. This bnenomenal growth is partly due to the grassroots suDoort and to the credibility given by the national orogram. $60,000 15 scheduled this fail for renovation of the James Park field. Soccer Players nave ❑een anDroacned for a time --saving idea: community particioation in laying sod. A full two seasons can be saved ,v using sod. slavers are alreaay contacting sources for food aria t- shirts arc va ltunteers. About *20 worxers will be needed: : snifts are DIanned. A follow-up meeting is Glannea uuiv 10 at 7 o,m. James medium and bi4 hills wiii not be used this winter oecause of the iDading. -urrentI ,J full size and 6 smai er ," etas are available. tor. Newton asked now the number of r•elds is estimated: rougnly 'JO oarticipants/Field. Residents nave " rst priority for games. -te'id will be ready -r SDring of '92 but oractice will not be allowed. Beach Clean-Uo Day: Junior League of Evanston and Friends of Lincoln Park, as Dart of a scientific survey by the Oceanograpnic Institute. have reduestea to monitor the _vice of trash at Clark Street Beacn. Staff su000rts _ne orogram and aiil issue Dermi_s. _agoon Building vendor Contract: A vendor nas reduestea permission to rent roller blades and safety eduloment from the Lagoon Building. Safety and RisK Management has inspected the contract ana approvea. This is another service we can offer on the iakefrort. The setup wi 1 l be self-contained and the vendor will carry liability insurance. Mr. rinston asked that the contract soec-fy the carrier be approvea by the City, Mr. Newton suggested courtesy be stressed by the vendor. 3 A r. FInston also aueried building liaoiilty. Staff advised that It would be cnecxed through the Safety & Risk Management 0eciartmont. Margaret ,•fallen moved to approve the contract as corrected otllcn authorizes the Superintenaent to execute the contract cn pehalf of the Recreation Board as soon as the ;nsurance is aoprovti0- M r.-�nston seccndea the motion, motion carried. OLD BUSINESS: PROPOSED COOP A cooperative agreement on facility use by District 65 zno the oSE AGREEMENT, Recreation Department was reviewed. The duration cf the agreement DISTRICT --:5: is through .Dune 30 of next year, but is renewed automatically finch year ,:nless revoked by one or both parties. Ms. hallen voiced h«r approval. mr. Finston objected to the mention of the Scaffolding Act. Staff advised it was included by both Legal Departments. Nry. Halien moved to approve the document with the .minor grammatita'I changes as noted, Mr. ;instan seconded the motion. Motion carried. Staff will Place an the agenda for ratification by City Council it 'heir July 5 meetirg. =cES . .-+ARGES -he gees ina L_.harges rolicy Committee has up -en revislno the poii:i �.�I,Yf=VisiG'd ,o .:onfo-m with current oractice. in acdition, Lerminoiogy nas peer' updated. -no [Procedures inaicate now program casts ,re caicuiatea. Mr. =inston ir,alcated the Board ooes want La ne informed on program changes and asked that sucn oe included ­i the paiicy. Ar. Grod:.yy ,noicatea 'hat t^e -lause in the rormer aoiicy stating ".he Suoerintenaent,..shali have authority to ao,7ust the amount of a particuiar feewhenever he judges sucn variation juStlfiaole...'oitnin the Board's basic fee policy' was 'nserted in case a ❑ecision is necessary between board meetings. 'he Board sets fees and charges during the annual budget process. Ms. r3iien objecteo to adding unnecessary -ules. Ms. Hallen moved to accept the policy, Mr. Finston seconded. Motion carried. NEW BUSINESS: EVANSTON Mr. Sanders Hicks said the club was founded :3 Years ago. for _REED SKATING boys and Girls of ali ages, to teacn soeea skating according to LUB REPORT: ASAI and ASU rues. The season is Septemaer trirourin marcn, ;no practices are L,iice a week except r•oiidays. Meets are held on weekenas. =ees are cnargeo for meets, but... no one is tlrnea away. `here n,e ­) _rvouts, no .uLs. Lart,cipation depends cn the individual. Competition is determined oy age and experience. The Program is aimed at building character. One satisfact•on is tree number of former sKaters becoming f•ne citizens. =YAfiSTON YOUTH Mr. Ron Tash commented the group also provides schoiarsnios, -orJCKE'*.' ASSN. aided ,n part by t')e Robert Crown center. bout 'CO rounder sKaters DEPOPT- participate. with 30-45 from the nign scnaoi level. 7ver 90% are Evanston residents. The season begins in Septemoer and goes year- roun7. -he group assists in clinics tnrougn the year. publicity is arrar,ged through newsletters and other publications. Mr. Taste said the program is good for the K:ds and good for the community. PaESENTATION: President Newton presented a checrc to Darryl Ersery, noting Darryl is Evanston's first International Special Olympics competitor. He n •ias been active as an athlet© since the vroqr2m began some ten 19ars ,tgo. Ar. newton noted that ir inonvmous donor uraclousiy gave $200 for travel expenses for Oarrvl and his family, and wi i1 be delivering a warm-up uniform for the event. ;onaratulaticris, snd best .f luck in Minneapolis this summer. Mr. i,ewton presentee 3 p iaaue n )noriq,i ;;nnd aro Mars '_jng(i(jn, longtime residents of Evanston fnr their -.eaication :r. _ervicr) in teacn'nq folk dance For the past '3 years. ,OMMENTS FROM Ms hallen said Janet weoo is excellent ii the ;�ieetwood-,ouraain BOARD MEMBERS: production of "Steal Away . sir. 'lewtor rhankea Ms. -alien ant! ,taff staff for their excellent ,jai❑ an the fees z cnarges policy. 4DJOURNMENT: The Board adjourned to executive session to a,scuss iegal action grid personnel at 9:46 p.m. The Board reconvenes a_ 9:58 c.m. fr(,m executive session, 'As, ral len novea to aoprOve a dCnaticn :,y ►lie Crown Foundation of -o to $20,000 for minor•", i:e s•aters training for the Olympics. C'ennis '+ewton seconOeJ -ne mot' a^. -Fie rz7i. irin :arr,ea 2-i, 'here neinq no further ousiness. Hs. -,alien movea to adjourn. Ar. :•nstc-i seconcea •,ie motion, Mot i zn Carr- ed. Meet i nq wris _ia journed at I J:01 o. m. -he rext �Pgularly scneauied iieeting of tie Evanston Recrear'on Eoara wi 1, 7 oe "nursany. .uly 18, ')91 at tre Leisure Learning Center, 1700 Maole, Evanston, :L at 7:30 p.m. ,ro\mtnutes.]un Draft-fJot Aonroveo 5 MINUTES "Draft -Not Approved" EVANSTON RECREATION BOARD MEETING Leisure Learning Center July 18, 1991 Ms. Webb called the meeting to order at 7:32 p.m. The meeting was held at the Leisure Learning Center, 1700 Maple, Evanston, IL. BOARD MEMBERS Mr. Dennis Newton, President (arrived 7:50 p.m.) PRESENT: Ms Janet Webb, Treasurer Ms. Margaret Hallen, Second Vice President Mr. Irving L. Finston, Secretary STAFF MEMBERS Mr. Richard Grodsky, Superintendent of Recreation PRESENT: Ms. Martha Logan, Public Information Specialist Mr. Gary Silkaitis, Supervisor of Sports & Fitness Ms. Paula Crismond, Arts & Special Services Supervisor Ms. Miriam Shabo, Business Manager Mr. Robert Dorneker, Manager, Robert Crown Complex Ms. Margaret Kent, Intern Ms. Elaine Ferris, Board Secretary OTHERS PRESENT: Mr. Louis Berman, Evanston Postcard Club. CONSENT AGENDA: Ms. Hallen moved to approve the minutes from the June 20 meeting, Mr. Finston seconded the motion. Motion carried. Ms. Shabo read the Treasurer's report, showing total disbursements as of June 30, 1991 of $241,666.81. Mr. Finston moved to approve the hills list, Ms. Hallen seconded the motion. Motion carried. Staff recommended approval of the nominations of Mr. Morton I. Kamien and Ms. Diane Teska to the Levy Advisory Committee. Mr. Kamien is a professor at the Kellogg Graduate School of Management, Northwestern University. Ms. Teske is Director of Communications for the Mather Foundation, and has background in bath teaching and marketing. Mr. Finston moved to approve both nominations. Ms. Hallen seconded, motion, carried. STAFF REPORTS: Bob Dorneker: The July Open had 430 participants, the largest ever. Crown came in second overall. The Summer Camp program is going well, 209 participants. Playground registrations dropped to 19, with usual daily attendance of 12. Air conditioning problems turned into a major repair, necessitating an emergency replacement at a cost of about $10,000. Work was completed in time for the start of the July Open. Robert Crown has been selected to host a major portion of the National Recreational Figure Skating Championships by the Ice Skating Institute of America, from August 12-17. This will be the world's largest Recreational Figure Skating Competition with teams and individuals travelling from all parts of the United States and other countries. As part of the competition "hospitality package", the Department would like to offer beach tickets at $1.00 per person (good for up to four persons per family). Approval of this special price is requested. Ms. Hallen asked if Evanston skaters could receive this special discount, staff advised if they were participants, yes. Ms. Webb moved to approve the inclusion of the $1.00 beach ticket for people participating in the ISIA in the Packet, Ms. klallen seconded. Motion carried. Tne outdoor basketball court recoating has been completed. The roof is to be completely redone and work will begin July 29 and take about 4-6 weeks. Paula Crismond: Special Recreation summer camps continue to he enjoyed by participants. Park Camp serves 42 campers with severe Problems ranging from mobility challenges to sight and hearing logs and a variety of mental challenges. The Dawes camp is the LD/BD program, and is running smoothly. In the summer bowling program, the ESA Board approved a bowling ramp which was used for the first time. Darryl Ersery left this week for the International Special Olympics. The Fleetwood-Jourdain summer playground averages 170, trips are very popular this year. The new Recreation Aide, Jocelyn Mallard, starts this month. This is the second year of NCAA sanctioned play in basketball. The volunteer reader's committee nas narrowed the choice of shows from 20 to 6 for the next season, final choices to be made shortly. Bids were opened for the NVAC project, Arts Camp is going very well, Parents Night activities also. Concert series in progress, the Arts Festival is August 3 & 4. Levy Seniors are having dinner at the lakefront and going to Ft. Atkinson to see Mame. Evelyn Binz is working on the musical revue. Martha Logan: The next issue wi I have some color differences in the interior. A new 2-page insert will feature Parks, Recreation & Forestry with articles on the Chandler racquetball walls, program teachers, and a facility map. The Review has covered Darryl Ersery, the new cookies at Levy, and the Men's Club. Levy Camera Club will shoot pictures of the summer activities. Miriam Shaba: Revenues recorded for this fiscal year through June 30, 1991 totaled $1,170,501. Expenditures for the same period totaled $1,103,257. Fee Assistance shows an increase, which can be attributed mainly to camp registrations and beach token sales. Gary Silkaitis: The hot weather has meant a good year at the beach. Already more tokens have been sold this year than all of last year. Skokie pool pass sales have been exceptional; normal is 4-10, this _ year 35 have been sold. Ms. Nallen asked if the cooperative agreement could be reviewed to get a better/more comparable deal. or Perhaps the family plan could be available, wit`i a limit to family size. Mr. Grodsky said the park district is interested in a similar agreement for aquatic camp, beach volleyball and the like, therefore there could be some cooperation for the family pass in the future. Parent nights at Potawatomi and Aouatic Camps were very successful. Two softball tournaments (12 & 16") at Robert Crown enjoyed good weather. Mr. Finston asked if the Elliot Park tennis reservation Procedure is still working. Mr. Silkaitis said it is going well, more citizen participation is sti 1 l needed, but at this time it l-aks like the problem has been solved. SUPERINTEN- Over the past several months, Recreation. Parks, Forestry, Arts DENT'S Council and the Ecology Center have been working on a possible REPORT: reorganization plan for one administrative group and its service 2 divisions. The Budget Committee, established by the City Manager, uiil review the recommended options. As part of that reorganization, a list of cost containment measures for the FY92-93 budget were established. The City Manager and City Council have established a "no increase" on property taxes, at least for the next 2 years. The City Manager proposes a cut of $5 million, of the total City budget. Approximately 63% of Recreation programming is fee -supported, including the lakefront, Crown Center, and many small programs and camps. The City Manager and Council have mandated that reductions will be made firth through attrition, and that there are not to be any reductions In program services. Over the next two years, If there have to be reductions in personnel or services, the City will apprise the council immediately. Mr. Finston asked if the decisions were predicated on analytical procedures, specifically a needs/tank analysis of personnel in the department. Mr. Grodsky responded that all programs and services are being discussed based on various criteria, which Include current staff within the department. Mr. Grodsky commented on the memo which described various recommendations for financial reductions within the Recreation Department. the reductions were analyzed by staff and have no negative impact on program services. (Refer to item "L" from the board packet for a detailed analysis.) Finance Committee ,Meetin_q: Finance Committee will meeting at the Fleetwood-Jourdain theatre meeting roan, 6:00 p.m., on September A. The completed budget will be available one week prior to that date. Recreation Board Tour of Programs: Ms. Webb asked that the scheduled tour be cancelled as current members have taken the tour. The Board concurred. District 65 Lease_:. A cooperative agreement on facility use by District 65 and the Recreation Department, renewable annually, was formally approved by the Board of Education of School District 65. Rental Policy: The revised Facility Rental policy will be available for the meeting on September 19, 1991. Crown Foundation Criteria for Training Funds: Ms. Webb moved to approve criteria for minority training funds granted by the Arie and Ida Crown Memorial Foundation. Ms. Hallen seconded the motion. Motion carried. OLD BUSINESS: THEATRE TASK Fleetwood-Jourdain Theatre: The Theatre task force's next meeting is FORCE: August 6, at 3:00 p.m. in the theatre meeting room. LAKEFRONT Laqoon Buildinq vendor Contract: Chicago Roller Bladez is now VENDOR renting roller blades and safety equipment from the Lagoon Building. CONTRACT: Cost is $7/hour or $15/day. Safety and Risk Management has inspected the contract and approved the vendor's liability insurance. BOARD MEMBERS Ms. Hallen moved to accept the now version of the Board Members HANDBOOK: handbook, and requested that minutes have holes so the book can be updated. Mr. Finston seconded, motion carried. 3 NEW BUSINESS: REQUEST FOR Mr. Louis Berman, Evanston Postcard Club, presented a request for EXCEPTION FROM an exception to the rental policy by holding requested rental to RENTAL POLICY: the prior year, Ms. Hallen asked if a small entrance fee could be charged, Mr. Berman said it has already been advertised as free for this year; hiring another parson to take money would not tin advantageous. Ms. Webb asked if a volunteer(s) could be found to take entry fee. Ms. Webb asked if members of the group could assist in set-up and clown -up. Members will assist in cleanup and sweeping floors. Ms. Hallen moved to hold rental fee to the same amount an last year, with deposit of 10% over last year's cost for extra cleanup which can be refunded if' the facility is cleaned and left in the same condition in which it was found. Ms. Webb seconded, motion carried. COMMENTS FROM Ms. Webb commented on the excellent response of the Park Department BOARD MEMBERS: to keeping area basketball courts in good shape. "Steal Away" was a great production. M5. Hallen commented the Fourth of July fireworks production could bo improved, but the parade was outstanding. ADJOURNMENT: Ms. Webb moved to adjourn at 9:10 p.m., Mr. Finston seconded. The motion carried. The next meeting of the Evanston Recreation Board is a Finance Committee meeting on September 4 at the Fleetwood-Jourdain Theatre, 2010 Dewey, at 6:00 p.m. The next regularly scheduled meeting of the Evanston Recreation Board will be the Public Hearing on the Budget, Thursday, September 12, 1991 at the Civic Center, 2100 Ridge, Evanston, IL at 7:30 p.m. in Room 2403. The FY 92-93 budget will be approved at the meeting scheduled for Thursday, September 19, 1991 at the Fleetwood-Jourdain Theatre meeting room, 2010 Dewey, Evanston, IL at 7:30 p.m. \rb\minutes.3un "Draft -Not Approved" 4 yr" �-- BOARD PRESENT: Evanston Recreation Board MINUTES: FINANCE COMMITTEE OF THE WHOLE Fleetwood Jourdain Theatre September 4, 1991 Mr. Dennis Newton, President Ms. Janet Webb, Treasurer (6:30 pra) Ms. Margaret Hallen, 2nd VP Mr. John Lesch, 1st VP Mr. Irving L. Finston, Secretary (7:40 pm) STAFF Mr. Eric Anderson, City Manager PRESENT: Mr. Donald J. Mirth, Director, Parks, Recreation & Forestry Mr. Richard Grodsky, Superintendent of Recreation Ms. Martha Logan, Public Information Specialist Mr. Gary Silkaitis, Supervisor of Sports & Fitness Ms. Paula Crismond, Arts & Special Services Supervisor Ms. Miriam Shabo, Business Manager Mr. Robert Dorneker, Manager, Robert Crown Complex The meeting of the Evanston Recreation Board Finance Committee of the Whole was called to order at 6:15 p.m. by Dennis Newton, President. Mr. Newton introduced the first speaker, City Manager Eric Anderson. Mr. Anderson gave a rundown on the budget policy adopted by the City Council. Those recommendations are: 1) That there be no increase in property taxes to Evanston citizens. 2) That personnel changes shall be done through attrition. 3) Programs and services will not be reduced. 4) Should there need to be adjustments in programs or staffing levels, the City Manager will go back to the City Council and make a full exp:anation of those reductions. Mr. Anderson explained the continuing process: a team of fifteen department heads meet four hours a week over the next two years to plan how to make changes that will meet the established criteria and close the five million dollar budget gap. Plans are proceeding smoothly, although the target has not yet been reached. Janet Webb spoke on the Fleetwood-Jourdain Theatre Task Force report and recommendations. The committee made the following recommendations: 1) Reorganize the "Friends" during the current fiscal year 1991-92. 2) "Friends" will raise $3,000 and permit staff to reduce the .299 line item in the budget preparation for 1992-93. 3) Staff will include .$1,200 for the season brochure in the budget. 4) "Friends" will develop a five Year plan with goals and objectives that will enable a continuing reduction of city support for the theatre. The committee also recommended that the full time position wall be implemented immediately. The theatre was not able to function properly in past years because of lack of staffing. Mr. Newton asked if the recommended staffing was provided and the theatre still did not prove viable, what then? Ms. Webb advised the program would be reevaluated and options considered. Motion was made by Mr. Newton that the committee's recommendations be accepted with an amendment that would put a cap on city support. Ms. Hallen seconded. v Motion failed on a voice vote. A second motion was made by Ms. Webb that accepts the committee's recommendations with the following amendment to number 4, above. "This report will be presented to the Recreation Board. One member of the Board will be appointed as a member of the Committee. The plan will be recommended to the Board in the middle of the 92-93 fiscal year for final approval." The motion was seconded by Mr. Lesch, motion carried, 3-1. Mr. Newton voted against the motion, not on the basis of the recommendation, but that there is no cap put on city support. Mr, Donald J. Wirth, Director, Parks, Recreation & Forestry, highlighted changes from the proposed reorganization plan in Parks, Recreation 8 Forestry. A portion of the Parks Department will be transferred to the Recreation Department. Mr. Richard Grodsky, Superintendent of Recreation, introduced the proposed FY92- 93 Budget. He discussed the current year's achievements and went over upcoming goals and objectives. He then explained that the budget was proposed to decrease in city support by $91,500 or 6.33%. Mr. Grodsky introduced staff to go over details of each of their program areas. Miriam Shaba, Business Office: Scholarships are being shown as an activity measure instead of a dollar amount. Total reduction of city support for this element is $9,602. Major reductions include decreasing the number of hours of permanent part-time people, office supplies and computer program expenses. Paula Crismond_L Art:s.an_d.Special_Serv_ices_:_ Fleetwood--Jourdain Community Center part-time hours are reduced. The Recreation Aide (full time) will be taking on various activities and teaching. City support is reduced by $8,889. In Levy Senior Program, the Program Coordinator will be replaced by a 75% Recreation Aide. City support decreases by $29,967. Leisure Learning Center city support increases by $15,002. Martha L_gg_an, Public_ Information: The department will publish 4 quarterly magazines which will contain "Highlights", the City's newsletter, informing citizens of programs and services offered. City support is decreased $10,688. Gary Silkaitis. Sports & Fit_ness: Tennis programs will be merged into one element and Chandler Community Center will be responsible. Staff is recommending no increase in charges along the lakefront. Potawatomi Day Camp is to be transferred to the Ecology Center to enhance its nature emphasis. Robert Dorneker. Robert Crown Complex: Robert Crown Community Center eliminated one full-time Program Manager position. Program responsibilities will be divided between Chandler Center and a program coordinator from the adm1nIstrative office. Total reduction in city support is t24,803. Mrs. Webb commented that she had seen a reversal in the amount of city support to more fee based. She said that 'it's too bad that we've lost some of our values of providing free recreation to the citizens." Mr. Finston concurred. The meeting was adjourned at 8:55 p.m. The next regular meeting of the Recreation Board is September 19, 1991 at Fleetwood-Jourdain Theatre, 2010 Dewey, at 7:30 p.m. A public hearing on the budget is scheduled for September 12, 7:30 at the Civic Center, 2100 Ridge. MINUTES OF THE PUBLIC HEARING ON THE 1992-93 RECREATION BOARD BUDGET September 12. 1991 7:30 p.m. BOARD PRESENT: Dennis Newton, President Margaret Hallen, 2nd VP Irving L. Finston, Secretary STAFF PRESENT: Donald J. Wirth. Director. Parks, Recreation 8 Forestry Richard Grodsky, Superintendent of Recreation Martha Logan, Pub. Information Gary Silkaitis, Supv,, Sports & Fitness Paula Crismond, Arts/Special Serv. Miriam Shabo, Business Manager Robert Dorneker. Crown Complex Mgr. Kevin Wallin. Mgr, Chandler Center OBSERVERS PRESENT: Allen Price, Fleetwood-Jourdain Advisory Committee: Richard Seaman. Robert Crown Advisory Board; Rose Bartlebaugh, Robert Harmon, Chanal©r Center Advisory Ccmmittee. Mr. Newton opened the meeting by thanking those in attendance for coming. He noted that the Proposed budget created a challenge as City expenses are lessenod in an effort to ease the tax bite. This proposal reflects the plan of the City Manager, Eric Anderson, as approved by the City Council. Mr. Newton also noted that the City Council is trying to cut the budget between four and five million dollars, and that they have the ultimate authority over all Board and Commission budgets. He further noted that the proposed budget eliminates $91,500 in city support and that the Recreation Board will have cut close to 11% in a two year period of time. Mr. Newton also commented that the percentage of city support the Recreation Board receives is 37% and that 63% of the budget is derived from fees and charges. The Board understands the important role that recreation plays in the quality of life in Evanston, and that free programs are not just desirable but necessary. The difficult task before the Board, in this era of tight budgets, is to best match the limited resources to the recreational needs of the community at large. Mr. Newton introduced the staff to highlight the major comoonents of the budget. Mr. Grodsky reviewed 1991-92 accomplishments and discussed upcoming goals for 1992-93. He then introduced Miriam Shabo. Business Manager, who gave an overview of the proposed budget. Paula Crismond, Arts and Special Services, followed. discussing Fleetwood-Jourdain Community Center and Theatre. Leisure Learning and Levy Senior Center and the Special Recreation program. Gary Silkaitis, Sports b Fitness, discussed the Lakefront. Youth Sports, tennis. Adult Sports leagues, Potawatomi Day Camp and outdoor winter sports. Martha Logan, Public Information, discussed the Arts & Recreation magazine and marketing. Robert Dorneker. Robert Crown Complex Manager, discussed programs and services. Comments from Observers: No citizens signed up to speak. Mr. Newton asked if anyone would like to comment on the budget. No Comments were made. Comments from Board Members: Ms. Hallen noted that she felt it was a good budget under difficult times. Mr. Finston commented that he found interest in the new cardiac fitness program proposed for Fleetwood-Jourdain. Mr. Newton noted that at the September 19 Board Meeting at Fleetwood-Jourdain Theatre, the Board would consider approval of the proposed budget. He thanked everyone in attendance. The meeting was adjourned at 8:24 p.m, MINUTES "Draft -Not Approved" EVANSTON RECREATION BOARD MEETING Fleetwood-Jourdain Community Theatre September 19, 1991 Mr. Newton called the meeting to order at 7:34 p.m. The meeting was held at the Fleetwood-Jourdain Community Theatre, 2010 Dewey, Evanston, IL. BOARD MEMBERS Mr. Dennis Newton, President PRESENT: Ms Janet Webb, Treasurer Mr. John Lesch, First Vice President Ms. Margaret Hallen, Second Vice President Mr. Irving L. Finston, Secretary STAFF MEMBERS Mr. Richard Grodsky, Superintendent of Recreation PRESENT: Ms. Martha Logan, Public Information Specialist Mr. Gary Silkaitis, Supervisor of Sports & Fitness Ms. Paula Crismond, Arts & Special Services Supervisor Mr. Robert Dorneker. Manager, Robert Crown Complex Ms. Elaine Ferris. Board Secretary OTHERS PRESENT: Peter Dickson. AYSO Board, Richard Seaman, Robert Crown Advisory Board. CONSENT AGENDA: Ms. Webb moved to approve the minutes from the July 18 meeting, the September 4 Finance Committee meeting and the September 12 Public Hearing on the Budget. Ms. Hallen seconded the motion. Motion carried. Mr. Grodsky read the Treasurer's report, showing revenues recorded for this fiscal year through August 31. 1991 totalling $1,556,502.15. Expenditures for the same period totaled $1,978,019.63. The percentage of city support is also in line to date. Mr. Finston moved to approve the bills list, Ms. Hallen seconded the motion. Motion carried. COMMENTS FROM Mr. Peter Dickson, AYSO Board, gave an update on the soccer program. OBSERVERS: The program includes boys and girls grades K-8, all players are accepted and all play each game. About a third of players are girls, all but a handful are Evanston residents. Cost is $30 per player and includes uniforms. 100 full or partial scholarships were given this year, 860 registrations have been taken for fall. Coaching clinics are given for volunteers, and training videos will be available at the library in the near future. Mr. Dickson expressed the group's gratitude for use of facilities, and commented favorably on the upgrade at King Lab School. Mr. Finston asked for detailed information on finances, which will be available at the ESA board meeting in October. Mr. Newton said the program is really taking off. that's terrific. He reminded all present of the sod -laying date at the two fields at James Park, Saturday, September 28, 1991. ROBERT CROWN Mr. Seaman, Robert Crown Advisory Board, voiced the Advisory Board's ADVISORY BOARD support of the proposed budget, and recommended staff at Crown for REPORT: their fine job. He also noted that Ken Markham of EYHA voiced his concern for ongoing ice time, as the EYHA has experienced much growth, and this issue is very important to continued growth. Mr. Seaman welcomed Mr. Lesch to the board. STAFF REPORTS: Paula Crismond: Forty seniors from Levy Center went to a Cubs game courtesy of Evanston Savings of America. Other trips are very popular, especially the Mississippi gambling cruise. The new Program Supervisor is responsible for satellite clubs. The annual Bazaar and Flea Market is Friday & Saturday, September 27-28. The Choraleers are doing a musical revue November 9-10. Leisure Learning children's theatre auditions are completed. A cast of 30 will perform "The Twelve Dancing Princesses". The Advisory Committee will be working on obtaining 501(c)(3) status over the next several months. Holiday camps are in preparation. Afterschool programs are slow but steady. Fleetwood-Jourdain canter open after annual maintenance. A new class is "Street Daricu". Middle School and High School dances are being held on alternnting Saturdays beginning Sept. 21. Mason Park HS basketball has 20 signed up, program will be 3-on-3 basketball. The young adult group has 70 (age 19-30). Special Recreation Programs begin in October. This year, due to inspiration from Darryl Ersery at the International Special Olympics, the department will be fielding a swim team. A nature program starts in January, in cooperation with the Ecology Center. Visits have been made to all group homes to aid in developing programs for MI/PH special population. Martha Loqan: November/December/January magazine is at the printer. The next Schoolchildren's Newsletter will have a coloring contest, with prizes of Spring Holiday Camp registration. Theatre promotion continues, the first production will be "Eubie". Summer camp magazine will be distributed the first week of December. Gary Silkaitis: There are 21 teams for 4&5th grade football. man's football has been going about 2 weeks, there are 26 teams, 2 more than usual. Women's fall softball team ends mid -October. Tag football has 17 teams. There is a problem with bowing on one of the racquetball court walls, which should be fixed shortly. Supervision at the boat ramp continues through September 30, all boats must be removed by November 1. 32 boats are in storage at the beach. Bob Dorneker: Fall classes have started. Public skate attendance is good. A new class is off -ice training for skaters in the evening. A baseball card class has 15 participants. The New Year's Open will be the end of December. The Robert Crown Advisory's Flea Market will be November 2, tables are still available. Roofing should be completed in about another 3 weeks. SUPERINTEN- At -Risk Youth: In August, a number of City staff attended a DENT'S conference on youth at risk. The group has continued to meet, and the REPORT: consensus was that all organizations serving youth need to be involved. The problem cannot be solved by one agency alone; the answer lies somewhere between providing a direct program(s) and dovetailing with existing programs and services. Staff can focus on how recreational services can create a more positive environment. Staff proposes: 1) Establish formal information -sharing with both Boards of Education, police and youth social service agencies: 2) Allow identified youth to participate in programs and services at no charge, dovetailing with the existing scholarship policy; 3) Actively provide training for all staff and volunteers; 4) Provide long-term funding for a youth program that incorporates recreation and aalf- esteem skills, targeted to middle school and high school. 5) Establish uniform rules and regulations for use of centers and empower staff to discipline abusers by revoking use privileges; do this in conjunction with other recreation centers and other agencies; 6) Establish a program that makes youth who are caught vandalizing public property clean up the same. Ms. Hnllen commented she was for any measure that would make a difference for at -risk youth. Mr. Newton urged exploration of possibilities. Ms. Webb made a motion to move forward and institute a policy for Board review. Mr. Looch seconded the motion, motion carried. Employee Training Program: Thanks to Mr. Finston, staff has baen meeting with Donald Stepich, a Program Development Engineer from Northeastern Illinois University, who has donated his time to help put together a general department overview training program, for all levels of staff. The training program will help indoctrinate new employees to the programs, services and general business practices used to accomplish the department's mission. NRPA Conference: The Superintendent will be attending the National Recreation & Parks Association Conference on October 17-21 and will be reporting back to the board on the various seminars. North Shore Christian Basketball League: Reverend Rodney McCa)ister, league commissioner, has rented Robort Crown gym for the last 3 years. Rental costs about $1200 per year. The league provides a recreational service to a population of high school age youth that staff has a hard time reaching. Staff is actively looking for ways to help alleviate the problems of high risk youth. This may be a golden opportunity to show that we will continue to support such endeavors. Currently staff has little control over how the league operates. Although rules have been established for supervision, the league has had trouble in maintaining behavior, which becomes a problem for the Robert Crown staff. If the fee for use of the building space is waived, staff will be able to stipulate use of uniforms, type of referees, coaches, scorekeepers, and how supervision of practices and games is handled. ;:allure to maintain the agreement would cause us to terminate the free use of the facility. The Recreation Department can contribute an "in -kind" cost of $1,200. The league benefits because the fee is waived and they get technical support from staff in areas of league supervision and structure. This is a win -win situation for both parties. Staff will bring a proposal to the Board for review and approval. A motion was made by Ms. Hallen and seconded by Hs. Webb to waive the rental fees and produce a letter of agreement o be approved by the Recreation Board. Motion carried. OLD BUSINESS: APPROVAL OF Ms. Webb moved to approve the proposed bylaws for the Chandler CHANDLER ADV. Community Center Advisory Committee. Ms. Hal Ion seconded the motion, BY-LAWS: motion carried. 3 RENTAL POLICY: Mr. Grodsky advised the Rental Policy would be ready for review in October. DATE CHANGE The October Recreation Board meeting will be on Wednesday, October OCT. MEETING: 16 because of the NRPA convention. NEW BUSINESS: APPROVAL OF Ms. Nallen moved to approve the FY92-93 proposed budget, Ms. Webb FY92-93 BUDGET: seconded the motion. Motion carried. OCT. 28 HUMAN The Recreation Board will formally present the proposed FY92-93 SERVICES budget to the Human Services Committee on Monday, October 28. COMMITTEE Ms. Webb asked that the Board meet prior to the presentation PRESENTATION: for a last-minute update. COMMENTS FROM Mr. Finston said he was gratified to hear the proposal on the North BOARD MEMBERS: Shore basketball league - it ties in with what the Recreation Board can do regarding gangs. ADJOURNMENT: Ms. Webb moved to adjourn at 8:55 p.m., Ms. Hal len seconded, motion carried. The nest regularly scheduled meeting of the Evanston Recreation Board will be the 'redne.sdny, October 16. 1991 at the Robert Crown Ccrtmunity Center, 1701 Main Street, Evanston, IL at ' 30 D.M. Please note the change of day. ,rb\minutes.jun "Draft -Not Approved" 4 MINUTES "Draft -Not Approved" EVANSTON RECREATION BOARD MEETING Fleetwood-Jourdain Community Theatre October 16, 1991 Mr. Newton tailed the meeting to order at 7:34 p.m. The meeting was held at the Robert Crown Community Center, 1701 Main Street, Evanston, IL. BOARD MEMBERS Mr. Dennis Newton, President PRESENT: Mr. John Lesch, First Vice President Ms. Margaret Hallen, Second Vice President 8OAR 0 MEMBERS Ms. Janet Webb, Treasurer ABSENT: Mr. Irving L. Finston. Secretary STAFF MEMBERS Mr. Richard Grodsky, Superintendent of Recreation PRESENT: Ms. Martha Logan, Public Information Specialist Mr. Gary Silkaitis, Supervisor of Sports & Fitness Ms. Paula Crismond, Arts & Soecial Services Supervisor Mr. Robert Dorneker, Manager. Robert Crown Complex Ms. Miriam Shaba, Business Manager Mr. Roche Blanchard, Manager. Leisure Learning Center Ms. Elaine Ferris, Board Secretary OTHERS PRESENT: Richard Seaman, Robert Crown Advisory Board. CONSENT AGENDA: Ms. Hallen moved to approve the minutes from the September 19 meeting, Mr. Lesch seconded the motion, motion carried. Expenditures to date, through September 30, 1991, total $2.245,956. Revenues for the same period total $1,720,943. Ms. Hallen moved to approve the bills list, Mr. Lesch seconded the motion. Motion carried. ROBERT CROWN Mr. Seaman, Robert Crown Advisory Board, said the Halloween party ADVISORY BOARD is October 30, and the Annual Flea Market is Saturday, November 2. REPOPT: from 9-5. STAFF REPORTS: Martha -Logan: Arts & Recreation magazine for November/December/ January magazine is being distributed by Quik-Pak, which increases distribution by 5,000 pieces at the same dollar amount previously paid to Earn & Learn. Miriam Shabo: The treasurer's reports for July, August and September, show total disbursements of $392,872.50. $480.818.23, and $254,839.70, respectively. Fee Assistance has increased somewnat over last year. Mr. Newton asked if it was possible to compare the rate of growth to the previous year, and for causes of growth. Mr. Grodsky said some increase could be the result of decentralizing registration and the increase in participants in the Baker and Nichols playgrounds. Gary Silkaitis: There are 39 boats in storage. The fees for the storage will balance the few racks remaining unsold over the summer. The 3 boat ramps close for the season October 31. Bob Dorneker: Two staff attended the ice resurfacing session, and one attended a seminar on writing policy and procedure for preschool and for AIDS. Nutcracker roles have been chosen, show is December AGENDA EVANSTON RECREATION BOARD MEETING Chandler Community Center November 21. 1991. 7:30 p.m. 7:30 p.m. I. Ca N, Meet inq to Order Rol Call 7:31 o.m. II. Conse Agenda A. App vai of Minutes of October 16 meeting B. Trea rer's Report C. Bills ist D. Leisur Learning Center Advisory Boar . Dismiss Neena Stuart: Approve - chelle Brodsky E. Amendment to Levy Center Advisor ittee Bylaws 7:37 p.m. III. Comments/Report F. Comments from Observers i G. Levy Center Ad i sort' Corrmi t t,se H. Leisure Learnin� CenterAAVisoryCommittee Report I. Robert Crown Cent r Advry Board Report J. Chandler Advisory and eport K. Fleetwood-Jourdain isory Board Report L. Staff Reports: , iriam Shabo. Business Office G y Silkaitis, Sports & Fitness Bob Dorneker. Robert Crown Complex Paul Crismond, Arts/Spec. Services Marth Logan, Public Information 8:00 P.M. IV. Superintendents Report M. Staff Addj.tions: Gwethalyn Br nor, Fleetwood-Jourdain Theatre Coordinator, Jocelyn M lard. Recreation Aide, Fleetwood-Jourdain Center. Lesii Wilson. Program Manager, Levy Center Senior Progr N. ETHS Tennis O. Human Service Meeting of 11/11/91 P. C6uncil Action: Arts & Recreation ma ine 8:15 p.m. V. NAw Business 0. Lakefront Concession Contract � R. Camp Brochure Bid Approval 8:30 P.M. VI. 8:55 a!m. VII. Old Business S. Report on Postcard Shaw T. Intergovernmental Agreement U. NYS(,A Report - Kevin Wallin Comments from Board Members V. Appointment of Recreation Board member to "Friends of the Fleetwood-Jourdain Theatre": Dennis Newton 9:00 p.m. VIII. Adjournment agenda.rb 6-7-6 this year. Paula Crismond: Special Recreation had 2 gold medals in the special olymnics. The Very Special Arts Fest is 11/14. partially sponsored by the Shore school. Seniors took a trip to Luther Villager in Arlington Heights, courtesy of the Shaw Corporation. The ChoraIaers are doing a musical revise `!Aemories" on November 9-1o. Interviews for Levy Program Manager, are November 4. 4,000 season brochures for the Fleetwood-Jourdain Community Theatre were mailed. rehearsals for the musical "Eubie" are under way. Mason Park basketball program is a success. security issues were a concern, but police have been very supportive. A leisure assessment survey is being completed this week. Open house for the Center and F.A.A.M's season opener are October 24. Leisure Learning Center's children's theatre production of "The Twelve Dancinq Princesses" will be November 23 and 24. A verbal commitment from The Charles H. Shaw company has been given to sponsor the 20th Annual Lakeshore Arts Festival. SUPERIUTEN- At -Risk Youth: A video presentation on at -risk youth was shown. DENT'S Staff is in the process of developing a policy and Programis) to REPORT: address the issue of at -risk youth from a recreational standpoint. The successful fall basketball program has created a great opportunity to reach these youth in a positive way. We did not budget for the basketball program in the Recreation Department budget. Approximately $6,200 will be spent during the fall on this program. During the budget presentation to the Human Services Committee October 28, it would be appropriate to point out the success of this program and suggest that we return with a formal Presentation as soon as all details concerning the proposed 1992-93 program structure and required financing are available. Additional funds must be committed if a continuation of this and other programs targeted for youth at risk are to be continued. To continue the program for the young adult league (19-30 year olds) for November and December of the current fiscal year, $2100 of additional funding would be required. Staff believes that this is a responsible way of responding to the community --wide concern of youth gangs and other at -risk young people. Formal approval of this plan is requested by the City Manager and Recreation Board. Then it should be presented to the Human Services Committee for inclusion in the proposed 1992-93 Budget. Ms. Halien moved to accept the memorandum and present to the Human Services Committee. Mr. Lesch seconded, motion carried. Sod Layin4 at .lames Park: 291- people participated. laying 15,000 square yards of sod in just over eight hours. The Evanston Soccer Association and American Youth Soccer Organization provided people. food and t-shirts. Parks Department supervised the earthwork and sod -laying. Games will start in Spring of 1992. Capital Improvement Program Short List: A short list of projects has been approved that will be accomplished through this year's CIP funds: it includes system repairs at Robert Crown Community Center, roof at Chandler Community Center, and the HVAC system at Fleetwood- Jourdain Community Center. FY 1992-93 budget Presentation to Human Services Committee:. A reduction in the total expenditure of $10,308 will change the figure for city support saving from 6.33% to 7.04%. Approval of this amendment is requested. Ms. Hallen so moved. Mr. Lesch seconded, motion carried. OLD BUSINESS: RENTAL POLICY: Mr. Blanchard reported that the update of the Rental Policy was completed and streamlined. Groups which are eligible to rent facility space fall into one of four categories. and criteria Are established for each. Items which are new include 1) a 50% deposit and $200 damage deposit and 2) the "set up fee" (page 6) for groups of 5o people or more. In most cases the rental fees have been reduced in order to be competitive with like facilities in thn surrounding area. An appeal process has been added as a formal wny of reviewing the occasional exception to the policy. Staff recommends the approval of the Facility Rental Policy as revised. to become effective January 1. 1992. Mr. Lesch moved to approve the revised policy, Ms. Hallen seconded the motion. Motion carried. to be effective 1-1-92. COMMENTS FROM Mr. Newton reiterated his thanks for those who laid sod and said it BOARD MEMBERS: was a fine expression of community involvement. ADJOURNMENT: The meeting adjourned to executive session to discuss a personnel matter at 8:55 p.m. The meeting reconvened at 9:14 p.m. No action was taken. Ms. Hallen moved to adjourn at 9:15 P.m., Mr. Lesch seconded. The motion carried. The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday, November 21, 1991 at the Chandler Community Center, 1728 Central. Evanston, IL at 7:30 p.m. \rb\minutes.oct "Draft -Not Approved- MINUTES Draft -riot Approved" EVANSTON RECREATION BOARD MEETI14G Chandler Community Theatre t4ovemoer 21. .991 Mr. ',,ewton called the meeting co order 3t 7:34 o.m. "he meetlna was held at the Chancier Community Center. :128 Central Street, Evanston, IL. BOARD MEMBERS Mr. Dennis Newton, President PRESENT: Mr. -onn Lescn, First vice President Ms. Margaret Hallen, Second Vice President Ms. Janet heob. 'reasurer ?OARD .MEMBERS :85itjT: Mr. :rvinq n5tori. Secretary STAF= MEMBERS Mr. �,icnaro Grodsky, Suoerintenaent cf Recreation PRESENT: Ms. Martha Logan, Public Information Soecialist Mr. Gary 5ilkaitis, Suoervisor of Sports & Fitness Mr. Robert Dorneker. Manager, P.obert Crown Complex Ms. Miriam Shabo, Business Manager Ms. Mamie Smith, Manager, Fleetwood-jourdain Community Center Mr. Kevin Wallin, Manager, Chandler Community Center Ms. Elaine Ferris, Board Secretary OTHERS PRESENT: Mary Wood, Robert Crown Advisory Board, Marton Dawson, Levy Center Advisory Committee, Michelle Brodsky, Leisure Learning Center Advisory Committee. Tim Harloff, Lake Effect Concessions. CONSENT AGENDA: Ms. Webb moved to aoorove the minutes from the October 16 meeting, Mr. Lescn seconded the motion, motion carried. Expenditures to date, through October 3i, 1991, total $2,558,115. Revenues for the same period total $1.813.469. Ms. Webb moved to approve the bills list, Ns. hallen seconded the motion. Motion carried. Ms. Hallen moved to remove Ms. Neena Stuart from the Leisure Learning Center Advisory Committee. Ms. Webb seconded the motion. Mr. Lesch asked the reason for the dismissal. Mr. Grodsky advised Ms. Stuart had not attended any meetings this year. Ms. Hallen moved to approve the appointment of Michelle Brodsky to the Leisure Learning Center Advisory Committee. Ms. Webb seconded the motion. !potion carried. Mr. Grodsky read the oroposea Amendment to Levy Center Constitution. At its regular meeting of October 7, 1991, the Committee approved the following amendment to Article III, No. 4: A member whose term has expired may continue to serve unt11 a replacement has been appointed. The article currently reads: 'The full first term of membership shalt be for two (2) years. Three (3) consecutive terms are permissible. After one (1) years absence from the Committee, members shall be eligible for reappointment." Ms. Webb moved to approve the amendment, Ms. Hallen seconded the motion, motion carried. LEVY CENTER Ms. Dawson reported the annual Bazaar and Flea Market was a great ADVISORY COMM. success, with a net of over $4600. Ms. Dawson also said the Men's REPORT: Club needs new members and speakers for their weekly programs. She A m asked the Board to recruit. 'Jew on staff is Leslie Wilson, Program Manager, who will supervise programs and coordinate trips. A memorial is being held for Art Horwitz an December 4, The Holiday Boutique is December 18-24. _=ISUPE Hs. Brodsky reported on two ongoing activities, choosing scnolarsnip L_EARNING :TR. recipients for Arts Camp, which is being done in conjunction with the ADVISOPY school district, and determining capital needs of instructors. Both rOMMITT:Et orrojects will be funded with money received from the Lakefront Arts REPORT Festival, CHANDLER CENTEF �n oenalf cf the Committee. 4 r. Wallin invited the Board to the 40VISC;Y REPORT =ebruary 23 10-year Birthday Party. -AW =cPORT;: 4iri= Shabo: The treasurer's report for October shows T_otai .disbursements of $256,T37.28. 5cholarsnips (fee assistance) has ,ncreased somewhat over fast year. Staff presented a budget amendment memo for approval. The Human Services Committee approved inclusion of $28,244 for at -risk services in the Recreation Department oroposed FY92-93 budget. The Recreation Board will evaluate the program and report results to the Human Services Committee and the City Manager at the end of summer, 1992. qs. Webb moved to approve the amendment, Ms. Hailen seconded, motion carried. Gary Silkaitis: There are 24 teams in the girls 4/5 grade basketball, 10 more than last year. This means on Saturdays, Willard is used for league games, as well as Chute. Seventeen teams are in the men's high school basketball league. The softball registration booklet ,s being prepared, and shouid be out in early January. Sailboard and sailboat launch packages are being mailed now. Bob Dorneker: Nutcracker on Ice is December 6-7-8. The matinee on Friday is sold out. The Advisory Board flea market was a success. -4igh school hockey is going well. EYHA held a Skate-a-thon as fundraiser. Adult hockey is going well, 18 teams are interested in the league, which has room for 12. Mamie Smith for Paula Crismond: Leisure Learning Center's children's theatre production of "The Twelve Dancing Princesses' will be November 23 and 24. The musical revue at Levy Center went very well, over 350 attended. A video is available. At Fleetwood-Jourdain, nigh school boys' basketball Graft continues, 102 signed up to date. +omen's basketball league times on Sunday changed slightly to accommodate the extended adult league. Gwethalyn Bronner is the new Theatre Coordinator, and will be focusing on the marketing component of the theatre. A workshop is planned for January with Northwestern university. Jocelyn Mallard started work as Recreation Aide at Fleetwood-Jourdain Center. Opening night for 'Eubie" was sold out. The Gallery is scheduled to open with "Community Parade of Art" on January 20 as part of the Martin Luther King Jr. Day celebration. Martha Logan: Bids for the camp brochure have been received. It will be printed on recycled paper. The cost differential is only $200 additional. Bids for FY92-93 magazine will be ocened December 2 for approval at the December 16 City Council meeting. Mr. Newton asked if the magazine could be printed on recycled paper. Ms. Logan said :hat depended on the quotes. As part of the cid information, granters were asked to quote the lob on recycled paper. UP=�i"1TEN- ;THS Tennis: ETHS has informed us the rental for indoor courts will ]ENT'_ increase from $24.50 to $50lhour as of the next session. Staff aEFC.P7: recommends relinquishing this program to the Adult Education staff at the nigh scnool. +its. Hallen moved to approve staff's recommendation, Ms. Webb seconded the motion. Mr. Lescn asked where the proposed revenue would coma from; staff advised that other expense and revenue accounts would have to be monitored. Motion carried. At -Risk Youth: The Human Services Committee approved the proposed orogramisl for at -risk youth. and recommended inclusion of $28,244 in the 1992-93FY budget. Ms. Webb indicated that mere have peen serious croolems •,, scneouling roller skating ,,, a facility nat :esignea f,3r she Strongly recommended using funds not �7 ,urcnase skates, out -o go to rinks, based on cast experiences. Problems are: 1) safety; 2) limit on number of skates available means '1miting the number wno can use the facility, 3) former experience ad to fights, dad reoutation for the center, and _', it should be a fun experience but the numoer of rules necessary in the building would mean curtailing that "rune. Staff advised the issue could be taken back to the Fleetwood-Jourdain Advisory Boarc. Ms. 'Webb moved to look at another way of using the roller skating dollars, for example renting rollerskating rinks and providing transportation. Further, Ms. Webb indicated that the Fleetwood-.Iourdain Advisory Board members she had spoken to concurred with ner motion. Ms. Hallen seconded the motion. Motion carried. Council Action: Arts e. Recreation Magazine: At the City Council meeting of November 11, council approved the merger of Arts U Recreation magazine with Hiqhliqhts, the city news bulletin. There was extensive discussion on ways to make the change of format instantly noticeable. The back cover .r111 :e ised `)r ire "Highlights" cover on a one-time basis. This will decrease advertising revenue oy $750. The city should save approximately $30,000 as a result of this change. Staff Traininq Study: A report of the ,lob training assessment will be available in December, Grant Application: Staff is applying for a $25.000 grant for at -risk youth programs, through the Evanston Rotary Youth Days Committee. NEW BUSINESS: LAKEFRONT Mr. Grodsky advised the Board that Simply Ice Cream, the current CONCESSION contractor, has peen bought out by "Lake Effect concessions in CONTRACT: Evanston. There 1s a year and a half that remains on the current contract. Staff believes that it is in the best interest of the department to exercise the renewal option allowed for in the original bid specifications. Those specifically allowed for an annual evaluation and renewal of the contract through February 28, 1993. There is a precedent for this action as Simply Ice Cream bought the remaining contract of Fountain Faire Concessions in 1989. Two items discussed were sales of nonfood items once approved by the Recreation Department - mainly suntan lotion, and walking vendors on the beaches. Credentials of the concessionaire are satisfactory. Mr. Harloff 4s currently the concession operator at the Peter .tans Golf Course. staff recommenas the approval of this contract. Ms. -a i l en a i sagreea with the I dea of mobile vendors on the Peach and asked what would be done to control the additional litter. Staff said oeacn guards ana clean-uD crew pick up each morning and during the day. Mr. Harlaff added _nat beach vendors would also police the area. 'Ir. rarloff added that non-food items would be sold only at the ;agoon building. Ms. eiebb moved to approve the contract, Ms. Haden seconded. gas, halien asked to review the service. Staff will review after summer starts and later in the summer. Motion carried. CAMP BROCHURE Ms. nebb movea to approve the bid of Booklet Publishing of Elk Grove BID APPROVAL: Village for oubiication of the Summer Camp Brochure. Their low base old was S3,937. Ise of recyclea paper was an additional S201. BooKiet Publisning printed the camp brocnure in 1990. Ms. Hallen seconded the motion. yotlon carried. OLD BUSINESS: POSTCARD SHOW Staff advised the Postcard Show staff complied with all stipulations REPORT: reouired by the Board. INTERGOVERN- The Intergovernmental Interagency Agreement will be signed at the MENTAL INTER-- Decemoer City Council meeting. The basic purpose for the agreement AGENCY is to share information and avoid duplication of social services. AGREEMENT: The agreement is an important step in solidifying a community commitment to heipinq various at -risk populations cope with the stress of everyday life. NYSCA Mr. Wallin gave a brief update on the National Youth Sports Coaches REPORT: Association (NYSCA) certification, as it applies to department structure. in a 1990 survey, 71% of the respondents believed that Youth sports coaches should receive some type of training. In NovemDer of 1990, certification was made mandatory for basketball coaches, ,no ir; :991, nead coaches for all youth sports were required to be certified. To date, over 80% have complied. RECREATION President Dennis Newton appointed Mr. John Lesch, First Vice- BOARD THEATRE President, as Board liaison to the 'Friends of the Fleetwood - LIAISON: Jourdain Theatre'. COMMENTS FROM Ms.-+ailen reouested a monthly calendar with upcoming events. BOARD MEMBERS: Staff will Prepare. Ms. Webb said "Eubie' is a great musical, go see it. FAAH games on Saturdays have the best concession in town, breakfast, lunch, snacks and carryout are available, and the fact that she is the cnef has everything to do with it. Over 400 attended Saturday's basketball games. Mr. Newton said he was moved to comment on the Levy roof after the CDBG meeting. The Committee voted down the installation of a new roof. Three of the four elected members voted to replace the roof and 4 appointed members voted against, citing the uncertain future location of the center. The motion failed by a 3-5 vote, despite the facts: the roof has been leaking for some four years, in increasing volume and in new locations; patching has proved unsuccessful; and the City Manager recomiiended the roof be replaced. The cost of the root. Three of the tour elected members voted to replace the root and d acbointea members voted against. citing the uncertain future location of the center. The motion faded by a 3-5 vote. desolte the facts: the roof has been leaking for some tour years. 1n increasing iolume and in new locations: aatchtng nas Droved unsuccessful: and the C:tv Manager recommended the roof be reolacea. 'he cost of the root is estimated at $150.000. or about 7% oT funds expected to be available from CDBG. 4hile it is true that the Leyy Center is scheduled to be moved once a new nuilding is constructed, the selection Drocess for anew site has stalled. Any realistic estimate of a moving date would not place it before 1994-95. in my judgment it would be irresponsible to leave the building in its current state. Beyond the disrumion to Drograins. wet floors and Buckets pose a danger to the seniors and others using the center. Dyer the long- term. the iaakage wiiI have an adverse effect cn the entire roof. To gnore the deDreciaticn oT a capital asset 's T olisn. I would :personal 1 . urge the aldermen to ignore the recommendation of the CDBG committee as it relates to the Levy Center root, i5 clear to me ..hat those voting against the rOOT reolacement dD not understand the full situaticn. -he Board decided to tulle discuss the Levy Center root at the December Board meeting. ADJOURNMENT: Ms. Hallen moved to adjourn at 8:55 o.m.. Mr. Le4Ch seconded. The !potion carried. 'ne next regularly scheduled meeting of the Evanston Recreation Board wiII be Thursday, December 19. 1991 at the Leisure Learning Center. 1700 MaDle. Evanston. IL at 7:30 o.m. rb\mznutes.nov E Draft-NDt Aoorovea f %iINUTES DraTT-NoT Approved' EVANST0N RECREATION BOARD MEETING Leisure _earning Center Decemoer 1 . ' -391 .14r. Newton callea Tire meeting to order at 7.30 o.m. The meeting was neld at the -eisure Learnina Center. 1700 Maple. Evanston. IL. BOARD MEMBERS Mr. Denn1S Newton. aresiaent PRESENT: Mr. .:ohn Lescn. First vice President Ms. Margaret Hallen. Second vice President Ms. Janet Webb. Treasurer Mr. :rvinq L. FinsTcn. Secretary STAFF 'EMBERS `"r. 4i chard Grodsky. Siuoerintendent or Recreation RESENT: 's. martra Lzgan. ��jOIIC inTormation Soeciaiist Mr. 3ary Silkaitis. z�uaervisor or Soorts Fitness Ms. Paula J. CriSmond. Supervisor. ArTS $ Soecial Services Ms. Miriam Shabo. Business Manager Ms. Mamie Smith. Manager. Fleetwood-jourdain Gvwunity Center Mr. Roche Blanchard. Manager, Leisure Learning Center Ms. Elaine Ferris. Boar❑ Secretary OTHERS PRESENT: 4arion Dawson. Levy Center Advisory Committee. CONSENT AGENDA: Ms. Webb moved to approve the minutes from the November 21 meeting, Mr. Lesch seconded the motion. Mr. Newton noted that six lines had been repeated on the last page. Motion carried. Expenditures to date, througn November 30. 1991. total $2,774.828. Revenues for the same period total 51.925.135. Ms. Hallen moved to approve The bills list. Mr. Finston seconded the motion. Motion carried. LEVY CENTER Ms. Dawson reported tree Levv Center Advisory Cc�7nit'ee and Life ADVISORY REPORT: Enrichment Fund meeting was addressed by Donald Wirth. Director, Parks, Recreation & Forestry. on the issue of a new roof. According to Mr. Wirth. recommendations from The CDBG committee have still to go to the City Council for approval. STAFF REPORTS: Miriam Shabo: The treasurer's report for �4ovemaer snows total disoursemenTS of $24-4,1 32.21. Scholarsnips ifee assistance) has increasea somewhat over last year. Mr. Newton asked what was the primary cause, Ms. Shabo said most of the increase was due to playgrounds, some to the state of the economy. Gary Silkaitis: The camp magazine was mailed to former participants (1400 copies) and distributed to schools this week. Aquatics camp is 38% filled. 15 additional spaces have been added per session. Non-residents are being put on a waiting list through January 10. This will give residents a chance to register early for camps. After January 10, all registrations will be processed in the order received. Participation is up in the 4/5 grade basketball leagues. Flooding of the natural ice rinks will be done as weather permits. Due to the new sod at the base of James Hill, only the small hill will be open. Ricn_GroasKv foreoc :<;rnexer:- rlutcracKer cn ice went very woo Concession Freezer was reolacea. and roor repairs completed. Meetinq with Mr. Levy from tre Grown Foundation reaaraing a possiole cgrant for Crown Canter. _arry r-ollicav wil', oe either -first alternatO or member :)T the Oatir.na, svatina team. P�puia_ _Cr isrr►ono: aoeciai Fecreation earnea medals in swimrronq ;pmpetiticn. ;rr�enwooa f.sre `acility statr are interested in oroarams `or reSiaents. :-iomen's Club Auxiliary Conatea $500 for ratt :uoplies fsr t:mmer _.',8D camp. A citizen nas donated a scholarship for arts -amp. District 65 art teacners nave received criteria oases on artistic desire an❑ wi+l help select recipients for half -day scnolarsrios. _eisure Learninq Center's children's theatre oroauct'on :1' -he ejelve 6ancinq Hr'ncesses -s avail❑Dle ,n tape. -'Ie LL.0 :"oses '2/23-1/3 for maintenance. At Fleetw )d- ,:)uraaen. ari _ nwc covs ;asketoaii a ooina wei1. KWnOnZa _rsnram w, i i !'e vela :=cemoer at t.31). -he Art sui is is preparing i ea) i=--ry cenin❑ ==_rape =rts -cr ''arrin Luther r ing Day. �ehearsais are ,n orccress Tor Fences . _ccxer room renaoiIItat ion is scneouied tc oeoir -ne ena cr January or 4ariv February. Friends ::T ire F,eet'rx)oa-JOurasin Theatre neia a benefit Tunaraiser party rn December 11, slew Year's Party at Levy Center is December 31. rwo new events are scneouiea for Saturdays: a oruncn and a Mardi Gras Darts: these are aesicnea to allow seniors still in the work force to become acoualntea '&itn Levy Canter. Martha Logan: The next issue of Arts & Recreation magazine will be d aistrioutea througn-anuary 13 anwill be the iast issue with the current printer. SUPERINTEN- Evanston Community Foundation Grant: Staff applied for and received DENT'S a grant of $850 from the Evanston Community Foundation Grant to help REPORT: Puna the Mt -Risk r uth oroyrsm at Fieetwooa-Jourdain Community Center. Intergovernmental Intera4encv Agreement: The agreement was signed by the City, the townsnio and school aistricts. The basic purpose for the agreement is to share information and try to avoid duplication of social services. The agreement is an important step in solidifying a cciimunity commitment to Helping various at -risk populations cope with the stress of everyday life. Staff Training Study: The lob training assessment initial interviews are complete. The second part of this assessment will be to determine the type of orientation program ana the tyre pT media for production. IPRA Convention: Staff will be attending the annual Illinois Parks and Recreation Association convention February 6-6. James Park Soccer Storage Area: With the recent increase in the number of soccer players there is a corresponding increase in the number of goals, nets and balls stored in the ,lames Park fieldhouse. An enclosed storage locker can be built which will make more efficient use of the space. Cost is approximately $650 and there is sufficient funding from game forfeits to cover the cost. Ms. Webb moved to approve building the storage closet. Mr. Lesch seconded the motion. Motion carried. - NEW BUSINESS: a92 zr-'. Er�JLc" . ,.s. aeoo movea -o aoorove the orceosea 1992 Board meeting schedule ana r+_. Callen seconded the motion. ''!otien carried, Meetings are at -:30 n.m. :•i Tr,e =nird ihursaay et the montn. racitiona! meetings are z_nedu!eo as needed. January 1^ _ .,c .enter. _-100 Piage. .=oom 2403 : }G a.m.) =eoruary �0 Ci:ic Center. 2100 image. Qoom 2403 'Aarcn I rieetwooa Jcurdain Li:;mmunity Center. '555 Foster Aori• zooerT -:Town Communit'r Center. 1701 main r�av 1» ..hancier Communitv Center. 1028 Central June 12 :ivic Center. 2100 Riage. Room e403 _;ulv Leisure =earning Center. '700 Maoie Luaust No meeting ieotemoer " Fleetwooa .lourcain Theatre. _010 Dewey _ctooer = wooert ':rown Ccmmuni'y -enter. 1701 Main '.:1vemoer _,,anaier '_�,mmuni * / _-en*.er. 1028 :eritr.a{ _ecerrioer sure _earning ;.enter. '700 Mao ie oual.c }ear, _nouid De nei❑ en t^e update or the recreation -aci'.ties ,+- - e c:mmunity as cart :' the Recovery action Plan 'cr T-ie u;7APA arant. :,tart recommenas he nearira oa at 7:00 P.m.. crier *o the .dnuary '5 Soara iieeting. Ms. ►Yeop so moved. Mr. -e5cn seconded. -,otion carried. Ar. airtn will lead the meeting. '�ACA2:'+r =:D - o1a 'or F.4?-a? magazines was aoorovea at the Decemoer 16 City aEVIFei: :,ouncii rneet,ng. .4r, newton asKea if the magazine could be printed on recycled paper. Ms. L-ogan said that the quotes for recvcled oaoer addea aporoximateiy Si0.000. Staff did not -ecommend recvcled oaoer. and the City Council approved the staff lecommencation. ut-tr -EN7 R -he CDBG Committee oid not recommend the root reoiacement in �OF 1992. It is the City Council's ootion to review, modify and/or ,eiec': '^eir eccmmenaation. The City Manacer nas written to the COSG committee to recommend the committee allocate €unding for this reoair. :F funding is not available from CDBG, another source will oe sougnt. Mr. Finston urged the Board to recommend the roof be replaced rather than repaired, as repairs could not be guaranteed to last one year. Ms. .ebb movea a 'letter of recommendation qo to City Council and ,rie Mayor wits reccmmendations. Mr. -escn seconaea the motion. notion carr,ea. _etter Nii) read: The Recreation Board would like to urge the City Council to reconsider the CDBG Committee's recommendation -ot to allocate funds to replace the L-evy Center roof. the turtner roof deterioration poses severe problems: 1) safety to the users of the building; 2) further damage to the integrity of the structure: 3) possible future disruption of programs: and 41 erosion of the value of the building and its contents. While the Board understands the financial difficulties of the City, and has reduced the Recreation budget accordingly, a public building can not be allowed to deteriorate, even if it is uncertain as to how long it will be occupied. If you concur with the CDBG committee's recommendation not to fund the pr03ect, we ,molore fou tc �,na :he t+ecetssary `_nos ;-% the Oy=v auoget `or the root reojacement. OLD BUSINESS: There was '-io o1c Uusiness. 'OMMENTS FRGM Ys. webb [nankeo -ne coaro ter su000rt-nu the Friencs c' -ne EOARD MEMBERS: ;leetw000-jouroamn C;,.-nmunife Theatre runaraiser. <aic a coocj time +vas has cv ail. -one a so ro!c.ommencea at tenoi ng the ;:AAM :askel oa l l orogram on 5aturoays. DancaKe Day. =AAm'-c -anaraiser. •s cominq uo soon. 'IS. vrebC . 'AS. Ha I l c-n . 11r . -escn . arc Mr. :;ewton wi sr+it(1 all Haoov Holiaays. 'Ar. F,nsTon wisneo ail a Froellcne weinnacnten . ADJOURNMENT: Ms. web) movea t: aciourn _L -escn _econclec. 'ho lotion carries. 1e re!t-eauiari. _cnecuI-eO Te@t'r:; _ ""e = arSt:n r�,ecreat-sn soar'^ ze ;rscay. _anuary ?�? 3' ^e '_ �2n[?r "r`OrT1 _�.J3• t"�4e. =:anszon. it 6:00 c.m. Please note -{tie t,.me cr.ange. A Pubic rearing ,s scneauieo at 7: ,) C.M. _ t~e recover., act,,n o+an. c-,or to tr,e regular meet,nq. �rb\minutes.oec Drart-Not Aoorovee