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HomeMy WebLinkAboutMinutes 1993 UnfiledEVANSTON PRESERVATION COMMISSION &Eagj ES Regular Meeting Tuesday, January 19, 1993 8 P.M. - Room 2403 Evanston Civic Center MEMBERS PRESENT: Derek Cottier, Hal Davis (late), David Galloway, James M. Knox, Richard I,etmex, Douglas Mohnke, Carol Qualkinbush, Neil Sheehan, Stephen Yas MEMBERS ABSENT: Stuart Handler STAFF: Carlos D. Ruiz PRESIDING: Carol Qualkinbush, Chair OTHERS PRESENT: Barbara Butz (League of Women Voters Observer), Polly Hawkins Crocker (Associate member) NOTE: (The pre -meeting session with the Review and Technical Assistance Committee was still in progress by 8 p.m. 1830 Sherman Avenue - East Facade Alterations Mr. Frank Wheby, owner of 1830 Sherman Avenue, presented plans to R&TA eliminating the ground level entrance under the stairway on the east main facade and replacing that entrance and egress with a single entrance to be located immediately north of the stairway. The plans include the removal of an existing window and the installation of a new door in the same window opening. Mr. Wheby said that his intention was to make the entrance into Copy Cat more attractive to the Oublic and create additional storage space under the stairway. Two wooden partitions would be -built to close the archway under the stairs. To keep the appearance of the arches the partitions would be recessed approximately six inches from the exterior face of the concrete wall. Mr. Wheby said that the existing entrance to Copy Cat is to customers in some way frightening and this gives Copy Cat a disadvantage to compete for customers. Mr. Douglas Mohnke asked Mr. Wheby how long Copy Cat had been in the same location. Mr. Wheby answered that it had been there for seven years. Mr. Mohnke asked if people using the facility had voiced concern about the entrance? Mr. Wheby answered yes. He added that, people could not find the entrance and therefore went to a competitor's copy shop. Evanston Preservation Commission January 19, 1993 - N nutes Page Two Mr. Wheby said that he had found people looking for Copy Cat on the second or third floor of his building. Mr. Carlos Ruiz asked Mr. Wheby if the existing signage could be improved to direct customers to the cntraweo W. Wheby said that he plans to improve and relocate the signage. Mr. Mohnke asked if Copy Cat occupied the entire first floor. Mr. Wheby answered yes. Mr. Mohnke asked the width of the window opening. Mr. Wheby said that it was over 3 feet. Mr. Ruiz asked Mr. Wheby if the sidewalk to the new entrance was flush with the ground level floor. W. Wheby answered yes. He added that the Gvdffiood of the building depended upon the first floor being rented out as a business. Mr. Wheby said that he would like to install an awning over the new doorway. Mr. Richard Lehner and Mr. Mohnke said that they could understand the need of a better entrance to Copy Cat on the first floor. The proposed alteration to the first floor window (although not desirable from the preservation point of view) may achieve the desired results. However, Mr. Lehner and Mr. Mohnke recommended that Mr. Wheby reconsider his idea of installing an awning over the new entrance to Copy Cat. Mr. Mohnke preferred the open archways, and recommended closing them off with an iron gate that matched the new grading and maintained the transparency of the open archways. W. Wheby said the building needed storage space and that delinquent activity was a factor in closing the archways. Mr. Lehner said that the new door would be acceptable under the circumstances and he was more concemed with the way the archways would be closed. He suggested the use of traditional stucco with a smooth finish. Mr. Derek Cottier suggested the removal of the existing sidewalk leading to the archways. Mr. Wheby agreed. Mr. Mohnke said that R&TA could appreciate the need for a new entrance to Copy Cat, and that R&TA hoped the proposed solution achieves the desired objective. Nevertheless, R&TA was still concerned about the probable installation of an awning over the new entrance. Mr. Mohnke said the R&TA would like to encourage Mr. Wheby to operate Copy Cat without the awning. He also mentioned that the archways should be closed with a stucco smooth finish. Ms. Carol Qualkinbush officially called the meeting to order at 8:10 p.m. L APPROVAL OF METES Mr. Lehner moved to approve the minutes of December 15, 1992 as presented. The motion, seconded by Mr. Mohnke, passed unanimously. lit. - l iu ,. ail'.L .. 41 Evanston Preservation Commission January 19, 1993 - Nfututes Page Four sign ordinance allows only two feet of overhang for fixed awnings. Mr. Ruiz said that Centrum Properties would like to ina ease the visibility of this entrance to potential tenant, and to advertise apartment vacancies. The camas sample submitted with the appficadon does not match the dark green color of the adsting vinyl retractable awnings. Mr. Lehner said that he did not believe apartment buildings in Evanston advertise their entianca& He said that this building has unified sign plan, the purpose of united sign plan is to create uniformity with signage. An awning different in shape and color defeats this purpose. Mr. Yas said that the entrance was different from the storefronts because of its high ceiling that provides natural lighting to the lobby, an awning over the entrance would cause the lobby to be dark. Mr. James Knox said that he understood the need to differentiate the entrance to the apartments from the entrance to the storefronts. He believes that, there is an ongoing conflict between the residential and commercial uses of the budding. He liked the entrance to the apartments, and with appropriate signage, potential tenants might be able to see the entrance better. The Commission members discussed various alternatives to make the entrance more visible and attractive. Suggestions included possible variations in color, shape, material, and signage. Mr. Davis mentioned the importance of two buildings in downtown Evanston, and reminded the Commission of their responsibility to provide some alternatives to the applicant. One alternative would need to explain how to adapt the awning and another alternative might explain how to avoid the awning completely. Mr. Davis felt that the awning would negatively affect the inviting lobby and that the entrance seem like another storefront, which is exactly the situation the applicant would like to avoid. W. Davis presented a sketch of a silk scroened sign that could be stenciled on the glass panels above the main entrance doors. The sign could prominently display the address and a legend to identify the apartments. Mr. Davis suggested the sign could reflect some of the detail from the art deco motif. Mr. Lehner moved that the proposed awning for the entrance is inappropriate for both the building and for the intended purpose of highlighting the entrance. The Commission recommends highlighting the entrance in another fashion, such as through silk screening or applied decorative stenciling to the glass panels above the doors to mark the entry reflecting the an deco design motif of the building (as shown on the sketch by Hal Davis to be submitted to the applicant). This alternative would allow continuous natural lighting in to the lobby. The Commission recommended that the applicant use a professional designer. Suggested colors for the silk screened sign are gold for the lettering to match existing brass and/or copper detailing on a dark green background. The motion, seconded by W. Yas, passed unanimously. Evanston Preservation Commission January 19, 1993 - Minutes Page Three II. CORRESPONDENCE Mr. Ruiz said that Ms. Ellen Galland had presented her resignation as an associate member. Ms. Garland wanted to concentrate her time as a member of the Site Plan and Appearance Review Committee. Ms. Galland said that she would continue her support for the Preservation Commission. Ms. Qualkinbush informed the Commission that Ms. Marilee Roberg had also submitted her resignation as a Commission member due to her move to Wilmette. IIL CONIlMXME REPORTS A. Review and Technical Assistance Committee (R&TA) L 736 Forest Avenue - North (Side) Facade Alteration. Mr. Ruiz informers the Commission that Mr. Lubotsky, architect for 736 Forest Avenue, submitted plans and elevation drawings for exterior alterations to the north (side) facade. The project included the replacement of a double hung window on the first floor for a casement window and the removal of a window by closing the window opening with wooden siding finish to match the existing wooden siding. Mr. Mohnke moved to accept the plans as presented with a request to the architect to locate the exhaust in the wall in a manner to be in concert with the rest of the north elevation. The motion seconded by Mr. Hal Davis, passed unanimously. Z. 1830 Sherman Avenue - East Facade Alterations Mr. Mohnke said that Mr. Wheby's presentation and R&TA's deliberation were heard by the Commission. He moved to accept the proposal to replace an existing first floor window on the northern portion of the east facade for a new door, the closure of the two archways under the stairway with recessed walls of a smooth stucco finish to create additional storage space. The motion, seconded by Mr. Yas, was approved unanimously. 3. 807 Church Street/1700 Sherman Avenue - Awning Installation Mr. Ruiz reported to the Commission that Centrum Properties had submitted an application for the installation of a fixed canvas awning over the Church Street entrance to the apartments. The proposed awning would have a three-foot overhang. The current Evanston Preservation Commission January 19, 1993 - Minutes Page Six The motion seconded by W. Vas, passed nnartimously. UK Qualkinbush said that Mr. Ruiz would send a memorandum to the Zoning Board of Appeals with the amendment to the minutes of December 15, 1 M. IV. APPOINTMENTS TO STANDING CONIIV MES Ms. Qualkinbush asked Commission members to sign their names to one or more of the standing committees. The standing committees are: Research and Evaluation, Review and Technical Assistance, Public education, and Liaison. Ms. Qualkinbush said that the Commission would focus its attention in 1993 to the passing of the binding preservation ordinance, the annual preservation awards, the walking tour, the publication of the newsletter, and possibly the reactivation of the District 65 project. V. NEW BUSINESS Nomination of Associate member Ms. Deborah Warnees application for associate membership was officially accepted by the Commission. Ms. Qualidnbush said that she and W. Ruiz would meet with Ms. Warner to welcome her to the Commission and give her an orientation about the Commission's work. VL PRESERVATION COMMISSION RETREAT - RECAP Mr. Ruiz distributed a summary of the Commission's retreat conducted on January 16, 1993. He declared the retreat a success, and the Commissioners and Associate Members, who attended the session, feh the results were positive. The Commission renewed its commitment and enthusiasm to continue working on preservation issues contributing to the well being of Evanston. VIL STAFF REPORT Mr. Ruiz informed the Commission that he has been monitoring interior alterations to landmark buildings. He has found that in the case of a window being replaced into an unaltered window opening, a budding permit is not required. Therefore, the Building Department does not have to refer those plans to the Commission for review since the Commission's purview is over exterior alterations only. Mr. Ruiz suggested bringing this matter to the attention of Mr. James Wolinski, Director of Building and Property Services Department. VUL CALENDAR Mr. Ruiz announced that the next regular Commission meeting would be held on Tuesday, February 16, 1993, at 8.00 p.m. in Room 2403 of the Evanston Civic Center. .11 " .lI � Evanston Preservation Commission January 19, 1993 - Minutes Page Five B. Nominating Committee Mr. Yas reported that the nominating committee would like to nominate Ms. Carol Quallanbush for a second term as Chair, and Mr. Derek Cottier as Vice -Chair for the 1993 calendar year. Mr. Yas moved to approve the nominating Committer"s report. The motion seconded by Mr. Mohnke passed unanimously. Tie Commission elected unanimously Ms. QuaWnbush as Chair and Mr. Cottier as Vice -Chair for the 1993 calendar year. C. Walking Tour Brochure Committee Mr. Davis reported that the typesetting of the text was not finished. The suggested made by the Commission had been taken into consideration. The text layout was opened up to improve its appearance. The final product is an 88-page brochure plus cover. Mr. Ruiz reported that the S1,150 cost for typesetting was authorized by Ms. Charmain Borys, Planning and Zoning Director. The cost of printing had also increased to 53,500. Mr. Davis acknowledged Ms. Anne Fade's excellent work and continuing effort to complete the text and typesetting format. The Commission discussed various options to keep printing cost within budget. III. AMENDMENT TO THE CONUMSSION'S MINUTES OF DECEMBER 15, 1992 Mr. Davis informed the Commission that Mr. John Balch, member of the Zoning Board of Appeals, had contacted him regarding the proposed addition to the coach house at 228 Greenwood Street. Mr. Balch had read the preliminary review for he proposed addition as recorded in the Commission's minutes of December 15, 1992. Mr. Balch expressed his and the Zoning Board of Appeals concern about the petitioner's intention to possibly subdivide the property if in the future the zoning variance for the addition to the coach house is approved. Ms. QuaWnbush said that when the Commission conducted the preliminary review, it was clearly stated to the petitioner that the proposal could not be reviewed for a final decision until after the petitioner had obtained the required zoning variance. Mr. Davis said that since he was not present at the time when the mirnites of December 15, 1992 were approved, he would like to move to amend the minutes to reflect the Commission's position regarding the zoning variance requirement. Mr. Davis moved that on page three, of the minutes of December 15, 1992, the first paragraph should end as follows: Ms. Qualkinbush emphasized that before the Commission's final review, the petitioner would have to obtain approval from the Zoning Board of Appeals for the zoning variance. It was noted that this preliminary review is not intended to suggest endorsement for the zoning variance necessary to complete the project. Evanston Presam lon Commission January 19, 1993 - Minutes Page Sam DL ADJOURNMENT Ms. Qudi nbush adjourned the mating at 9:30 p.m. STAFF: DATE: -2 Ao I93 cdrpres.115 • Evanston Preservation Commission February 16, 1993 - Minutes Page 2 IIL CONEff EE REPORTS A. Review and Technical Assistance Committee (R&TA) 1830 Sherman Avenue - Proposed Subdivision The Site Plan and Appearance Review Committee (SPAARC) referred a subdivision application of 1830 Sherman Avenue, the site of an Evanston Landmark, to the Preservation Commission for a preservation analysis. Mr. Ruiz said that the proposed subdivision application contained two elevations of a one story building. Mr. Ruiz had contacted Mr. Frank Wheby, owner of 1830 Sherman Avenue. Mr. Wheby said that the two elevations shown in his subdivision application were included to illustrate the feasibility of subdividing the lot and built a building in conformance with the zoning requirements. Mr. Ruiz added that he had discussed the proposal with Mr. David Galloway, who had expressed some concerns with the proposal. Mr. Galloway believed that if the subdivision is approved, the owner could sell the lot. The Commission would not have purview over the newly created lot. The new owner could build a structure that potentially could negatively impact the landmark building. Mr. Ruiz stated that the property is zoned as B4 business, with a maximum floor area ratio of 5.0, and a maximum building height of 85 feet. The parking requirements are one parking space for every additional 400 square feet when the lot exceeds 2,000 square feet. The proposed subdivision shows the location and foot print of a 2,000 square foot building to be constructed on the proposed new lot. Mr. Stuart Handler said that he could not think of reason why the subdivision should not be approved. iris opinion was that the landmark building was not that significant. Ms. Qualkinbush said that in the past, the Commission was aware of a proposed addition to the landmark building. Perhaps if something had to be done, then a separate building with the appropriate setback might be better than an addition to the building. Mr. Richard Lehner said that Mr. Handler's position was understandable in terms of the highest and best use of the land. However, in terms of historic preservation, the property had been there historically with open space to the south. Mr. Lehner added that filling the open space with a one-story building is out of character with other buildings in the area and the downtown. Mr. Douglas Mohnke said that the Commission does not know with certainty what the owner wants to build on the proposed new lot. Ms. QuaMnbush asked Mr. Ruiz EVANSTON PRESERVATION COMUSSION NMgUTES Regular Meeting Tuesday, February 16, 1993 8 p.m. - Room 2403 Evanston Civic Center MEMBERS PRESENT: Derek Cottier, Hal Davis (late), Stuart Handler, Richard Lehner, Douglas Mohnke, Carol Qualkinbush, Neil Sheehan MEMBERS ABSENT: David Galloway, James M. Knox, Stephen Yas STAFF: Carlos D. Ruiz PRESIDING: Carol Qualkinbush, Chair Ms. Qualkinbush called the meeting to order at 8:05 p.m. L IL APPROVAL OF bE UTES Mr. Douglas Mohnke moved to approve the minutes of January 15, 1993, as revised by Ms. Qualkinbush. The motion, seconded by Mr. Derek Cottier was approved unanimously. CORRESPONDENCE Mr. Carlos Ruiz said the City removed a letter from the Illinois 11istoric Preservation Agency, confirming that the preliminary grant application for the revision of the Preservation Ordinance was approved. Ms. Qualkinbush asked Mr. Ruiz about the request for proposal for hiring of a preservation law consultant for the revision the Preservation Ordinance. Mr. Ruiz said that the Commission has two options: 1~M preparing a request for proposal and obtain responses from the interested parties. The Commission then would recommend the consultant found the most qualified to the City Council through the Planning and Development Committee (P&D). Second, the Commission could directly choose the consultant that the Commission believes is the best qualified for the revision of the Preservation Ordinance and recommend to P&D . Mr. Ruiz said that it was his understanding that for that to happen, two- thirds of the City Council votes are necessary to obtain approval for sole source consulting services. Evanston Preservation Commission February 16, 1993 - hfinutes Page 4 B. Self- Guided Tour Brochure Committee Mr. Ruiz informed the Commission that the type setting of the text was almost completed. The Self -Guided Tour Brochure's camera ready material will be submitted to the printer. Iv. OLD BUSINESS A. 1993 Work Program Ms. Qual inbush said the Commission will concentrate its 1993 work program in five area: the publication of the Self -Guided Walking Tour Brochure, conducting a walidng tour to promote the brochure, holding the annual Preservation Awards program, worldng on the revision of the Preservation Ordinance for binding review, and reviewing of alterations to landmark buildings. B. Standing Committees Ms. QuaIkinbush said that Commission members had signed to their respective standing Committees for 1993. V. NEW BUSINESS Evanston Comprehensive Plan - Historic Preservation Section Mr. Ruiz said that the Plan Commission was reviewing the Evanston Comprehensive Platt of 1986. He believed that the Preservation Commission will be asked to submit comments on the Mstoric Preservation Section. VL CALENDAR Ms. Qualldnbush announced the next Commission meeting will be Tuesday, March 16, 1993, at 8:00 p.m. in Room 2403 of the Civic Center, 2100 Ridge Avenue. Vu, ADJOUR101ENT Ms. Qualkinbush adjourned the meeting at 9:30 p.m. STAFF:CUI.LN�r / J DATE: 11, „M, s . I I YI ,iYdkil Evanston Preservation Commission February 16, 1993 - Mutates Page 3 to find out whether the site is within an overlay district under the new proposed Zoning Ordinance. She said perhaps with that information the Commission could make a better assessment ofthe proposed subdivision. Mr. Handier suggested to look at this proposal from another perspective. He said that the owner's proposal is in compliance with the current Zoning Ordinance, he will take the risk to develop his land with his own money, and as long as he is in compliance with the City Building and Zoning Codes, he should be allowed to develop his land. He concluded his statement by saying that the Commission is entitled and has the right to agree or disagree with his opinion. Mr. Lehner said that he agreed with Mr. Handler's analysis. However, the Commission did not categorize landmarks. Every landmark had a qualifying factor to be a landmark. He said that the Commission's task was to protect all landmarks and to apply the Secretary of Interior's Standards, as well as the Preservation Ordinance in each case. Mr. Lehner stated that if this piece of land was to be part of an overlay district in the new proposed Zoning Ordinance, which did not allow the subdivision of the land, then the Commission would have a legitimate comment to make, because under the proposed Zoning Ordinance this piece of land should not be subdivided. Mr. Lehner said that if that was not the case, then Mr. Handler's comments were right. W. Neil Sheehan said that because this landmark was originally sited as a focal point on a small island that any new construction would obscure its presence. He mentioned that because of the current economic trends, this landmark might be in danger. Mr. Mohnke said that the owner was applying for the subdivision only. He showed elevation drawings for a 2,000 square foot building, with no parking or service, and that he did not mention any proposed floor area ratio. Ms. Qualkinbush said that the Commission could recommend a planned development if the subdivision was approved. Mr. Lehner said that the Secretary of Interior's Standards talked about the relationship of a building to its site, which was also recognized in the Preservation Ordinance. He said preservation was not meant to create economic hardship, or cut off potential uses of buildings, or cut out the economic basis for maintaining a landmark building. He stated that the Commission is entitled to express concern about altering the site of a landmark building. Mr. Lehner moved that the Commission was unable to comment on the proposed subdivision of 1830 Sherman Avenue. The Commission was unable to comment on the elevation drawings for a one story building that were submitted with the subdivision application. The motion seconded by Mr. Mohnke was approved unanimously. Evanston Preservation Commission Minutes -March 16, 1993 Page Two C. Letter from Richard Moe, President, National Trust for Historic Preservation. Mr. Ruiz reported to the Commission that a letter from the President of the National Trust for Historic Preservation, Mr. Richard Moe, informed National Trust Members that $2.5 Brillion of additional funds will be available for Community Development Block Grant projects (CDBG). These additional funds could significantly benefit preservation projects that are ready to go. Mr. Ruiz said that the City of Evanston as a Certified Local Government will continue to apply for preservation grants through the Illinois Historic Preservation Agency. Ell. COMMITTEE REPORTS A. Review and Technical Assistance Committee (R&TA) 335 Greenwood Street (Wilson States) - Construction of a rear screened porch and extension of a rear second floor balcony. Project subject to Planned Development Agreement. Mr. Ruiz informed the Commission that a building permit application was filed for the construction of a rear screened porch and the extension of a rear second floor balcony at 335 Greenwood Street. This property is part of the Wilson estates, which was built under the provisions of a planned development agreement. Any alterations require the approval of the City Manager after consultation with the Preservation Commission. Mr. Ruiz said that he had initiated the process by consulting with Mr. David Galloway of R&TA and by conducting a site visit. R&TA had approved the proposed work as presented. Mr. Ruiz sent a memorandum to the City Manager confirming R&TA's approval. B. Self -Guided Tour Brochure Mr. Ruiz informed the Commission that the Self -Guided Tour Brochure camera ready printing material was delivered to the printer. He said that the new publication would be available by mid -April, 1993. Mr Ruiz acknowledged the work of Ms. Mary McWilliams, Mr. Hal Davis, Ms. Marilee Robert, and Ms. Anne Earle for a successful completion of the project- C. Walking Tour Committee Mr. Ruiz said that a news release announcing the May 16, 1993 walking tour was submitted to the local and Chicago metropolitan area media. He said that all commissioners would be . I I I, IL , ,.FAI I IL . I L , ill i A Ihi Iill I EVANSTON PRESERVATION COMMISSION Regular Meeting Tuesday, March 16, 1993 8 P. M. - Room 2403 CIVIC CENTER MEMBERS PRESENT: Derek Cottier, Hal Davis (late), David Galloway, James M. Knox, Richard Lehner, Douglas Mohnke, Carol Qualkinbush, Neil Sheehan MEMBERS ABSENT: Stuart Handler, Stephen Yas STAFF: Carol Qualkinbush, Chair OTHERS PRESENT: Barbara Butz (League of Women Voters Observer) L APPROVAL OF MIIKUTES Mr. Carlos Ruiz informed the Commission that the Nl~inutes of February 16, 1993 will be available for approval at next Commission meeting on April 20, 1993. 13. CORRESPONDENCE A. Memorandum from National Alliance of Preservation Commissions Mr. Ruiz informed the Commission that he had responded to a survey from the National Alliance of Preservation Commissions. This is a comprehensive survey regarding various aspects of preservation policies and the administration of local preservation ordinances. B. Letter from Claire McCarthy Peterson from Housing Options for the Mentally-Bl in Evanston (H.O.M.E.) Mr. Ruiz informed the Commission that he had issued a preservation assessment for a building located at 328 Custer Avenue, to be purchased by H.O.M.E. with funds fro the Illinois Housing Development Authority (E iDA). r Evanston Preservation Commission Minutes - March 16, 1993 Page Four B. Matching Grant Preliminary Application for the restoration of Patriots Park Monument. Mr. Ruiz informed the Commission that a matching grant preliminary application was submitted to the U-IPA on behalf of the Parks, Recreation and Forestry Administration, for the restoration of Patriots Park Monument. VL CALENDAR Ms. Qwftbbish amoeuxxd that the next Commission morting win be held on Tuesday, April 20, 1993, in Room 2403 of the Civic Center, at 8 p.m. VIL ADJOURNMENT The meeting was adjourned at 9:30 p.m. STAFF: ,�wdG J v DATE:l�/7 cdrpres.316 n .II ,ill i I I .,II Li L III 1 , I . III1I L I, Ilk Evanston Preservation Commission Minutes - March 16, 1993 Page Three asked to assist in the preparations for the tour and to be available at the date of the event. Mr. Ruiz said that a letter with a list of tasks and a time table will be sent to those individuals who have already called his office offering help. D. 1993 Preservation Awards Committee Mr. Ruiz reported to the Commission that the I993 Preservation Awards were announced in the 1993 Spring issue of Highlights. The nomination forms are also available for distribution. The jury will be selected in early May. The awards ceremony will be held on Monday. June 28, 1993. rV. OLD BUSINESS 1830 Sherman Avenue - Preservation Analysis of Proposed Subdivision Mr. Ruiz said that the preservation analysis for the proposed subdivision of the property located at 1830 Sherman Avenue was submitted to the Site Plan and Appearance Review Committee (SPAARC). The Commission had concluded that the property was not located in an overlay district under the provisions of the new proposed Zoning Ordinance. The Commission did not submit a recommendation regarding the design and construction of a new building on the proposed new lot, because the subdivision application did not provide adequate information about the building. V. NEW BUSINESS A. Memorandum: to Eric Anderson, City Manager, regarding concerns raised by the Preservation League or Evanston at the Saturday, February 27,1993 Council meeting. Mr. Ruiz informed the commission that the had written a memorandum to Mr. Anderson in response to comments made by a member of the Preservation League of Evanston at the Saturday, February 27, 1993 Council meeting. The memo was reviewed by Ms. Qualkinbush and Ms. Charmain Borys, director of the Planning and zoning department. The memo explained in detail the Preservation Commission's purview; projects reviewed by the Preservation Commission including: exterior alterations, subdivision of landmark buildings sites, and demolitions; loopholes in the building application process. The memo also addressed the revision of the Zoning Ordinance, the revision of the Preservation Ordinance and proposed preservation initiatives. 0 urn Evanston Preservation Commission April 20, 1993 - M'inutes Page 2 IIL COMM rME REPORTS A. Review and Technical Assistance Committee (R&TA) 1. 2200 Lincoln Avenue - Re -roofing, Attic Bedroom and Dormer Enlargement W. Thomas Chute of Decker and Kemp Architects, presented architectural drawings for the enlargement of an attic bedroom and dormer at 2200 Lincoln Street. Mr. Clune said that the aherations are barely visible from Lincoln Street, and that the project also involves changing the roofing materials. Mr. Lehner said that he did not have any objections to the project. However, he would like to express his objection to Mr. Clune's statement that the alterations are barely visible from Lincoln Street. Mr. Lehner said that the proposed work is visible from Lincoln Street. Mr. Sheehan moved to accept the project as presented. The motion seconded by Mr. Cottier was approved unanimously. 2. 2322 Ewing Avenue - New Garage, Gazebo and Family Room (Mr. Stephen Knutson had made a presentation to R&TA previous to the meeting) Mr. Lehner said that there were three issues involved at 2322 Ewing Avenue. A new garage to be built at the rear of the house, a gazebo being built as a garden structure, which is to the north end of the site, and the existing garage would be converted into a family room, with an additional window. Mr. Lehner said R&TA recommends the approval of the project, with one stipulation, that the architect present the elevation of the north wall where the new window is being added, since it is visible from the street. Mr. Lehner moved to approve the project as presented, contingent upon receiving and reviewing the elevation of the north wall. the motion seconded by Mr. Stephen Yas was approved unanimously. B. Self -Guided Tour Brochure Committee Mr. Ruiz presented to Ms Qualkinbush and members of the Commission copies of the nev4 publication entitled "HISTORIC EVANSTON ARCHITECTURE - Four «Walking Tours of the Ridge and Lakeshore Historic Districts". Mr. Ruiz said that copies of the brochure were sent to the office of the City Manager for distribution to the City Council members. The brochure will be sold at $5.00 per copy to cover type setting and printing costs The money will be deposited to the educational fund account of the Preservation Commission K 1� ,I,i .I.I Vli. . I I]. ni ii 1I6 W IIII I III III � Ili lt1g , is . ilh II9110 EVANSTON PRESERVATION COMMISSION MINUTES DRAFT NOT APPROVED Tuesday, April 20, 1993 8 p.m., Room 2403 CMC CENTER MEMBERS PRESENT: Derek Cottier, Hal Davis, Stuart Handler, Doug Mohnke, Carol Quaikinbush, Richard Lehner, Neil Sheehan, Stephen Yas ASSOCIATE MEMBER: Deborah Warner OTHERS PRESENT: Barbara Butz, Irene N. Cotter, Michael J. Cotter, Thomas Clune, Peter Flood, Stephen Knutson, Philip A. Rosborough, Barbara Rosborough STAFF: Carlos D. Ruiz PRESIDING: Carol Qualkinbush, Chair Ms. Qualkinbush called the meeting to order at 8:05 p.m. 1. MEWTES The minutes of February 16, 1993, were revised by Commission members. Mr. Doug Mohnke moved to approve the minutes as corrected. The motion seconded by Mr. Derek Cottier was approved unanimously. 11. CORRESPONDENCE Mr Carlos Ruiz informed the Commission that a letter from the Illinois Historic Preservation Agency confirmed the acceptance and approval of the Grant -in -Aid application submitted by the City for the revision of the Preservation Ordinance and the drafting of a revised Preservation Ordinance by a preservation law consultant. The total amount of the project is S23,200. The request for proposals (RFP) document should be prepared by next meeting. However, the Commission is actively seeking to retain the services of Clarion Associates, Inc. through a sole -source procurement. Mr Cottier moved to ask Mr Ruiz to start preparing a request for a waiver of the RFP and retain the services of Clarion Associates, Inc through a sole -source contract The motion seconded by Mr. Lehner was approved unanimously t Evanston Preservation Commission April 20, 1993 - Minutes Page 2 III. COMIVITME REPORTS A. Review and Technical Assistance Committee (R&TA) 1. 2200 Lincoln Avenue - Re -rooting, Attic Bedroom and Dormer Enlargement Mr. Thomas Clone of Decker and Kemp Architects, presented architectural drawings for the enlargement of an attic bedroom and downer at 2200 Lincoln Street. Mr. Clune said that the alterations are barely visible from Lincoln Street, and that the project also involves changing the roofing materials. Mr. Lehner said that he did not have any objections to the project. However, he would like to express his objection to Mr. Clune's statement that the alterations are barely visible from Lincoln Street. W. Lehner said that the proposed work is visible from Lincoln Street. Mr. Sheehan moved to accept the project as presented. The motion seconded by Mr. Cottier was approved unanimously. 2. 2322 Ewing Avenue -blew Garage, Gazebo and Family Room (Mr. Stephen Knutson had made a presentation to R&TA previous to the meeting) Mr. Lehner said that there were three issues involved at 2322 Ewing Avenue. A new garage to be built at the rear of the house, a gazebo being built as a garden structure, which is to the north end of the site, and the existing garage would be converted into a family room, with an additional window. Mr. Lehner said R&TA recommends the approval of the project, with one stipulation, that the architect present the elevation of the north wall where the new window is being added, since it is visible from the street. Mr. Lehner moved to approve the project as presented, contingent upon receiving and reviewing the elevation of the north wall. the motion seconded by Mr. Stephen Yas was approved unanimously. B. Self -Guided Tour Brochure Committee Mr Ruiz presented to Ms Qualkinbush and members of the Commission copies of the new publication entitled "HISTORIC EVANSTON ARCHITECTURE - Four Walking Tours of the Ridge and Lakeshore Historic Districts". Mr. Ruiz said that copies of the brochure were sent to the office of the City Manager for distribution to the City Council members. The brochure will be sold at $5.00 per copy to cover type setting and printing costs The money will be deposited to the educational fund account of the Preservation Commission Evanston Preservation Commission April 20, 1993 - Minutes Page 4 V. CALENDAR The next Commission meeting is scheduled on Tuesday, May 18,1993, at 8 p.m. in Room 2403 of the Civic Center. The meeting was adjourned at 9:30 p.m. STAFF: e7J� DATE: 7I/3 f e Evanston Preservation Commission April 20, 1993 - Minutes Wage 3 C. Walking Tour Committee Mr. Ruiz said that he had obtained the help of some volunteers to conduct the walking tour. Two training sessions have been scheduled to better prepare the volunteers as tour guides. Ms. Mary McWilliams, the acting Director of the Evanston Historical Society will be in cl arge of the reception. She has asked Commission members to contact her at her office, to assist her with the reception. He said that a news release about the event was sent to all the major newspapers of the metropolitan area, the Evanston Review, the Evanston Highlights saga . and the local cable channel, Mr. Ruiz encouraged the Commission members to help with this event. D. Preservation Awards Committee The nomination forms for the 1993 Evanston Preservation Awards are already available to the public. The awards program is an important community outreach event. Mr. Ruiz requested nominations for restoration, renovation, adaptive re -use and maintenance. This a city-wide program for all projects, projects that were selected in previous years can reapply, projects cannot be more than five years old. Mr. Ruiz invited the Commission members to attend the reception and the awards ceremony on Monday, June 28, 1993. W. OLD BUSINESS Request for Proposals - Preservation Law Consultant Mr. Ruiz referred to a draft for a request for proposals for the hiring of a preservation law consultant. The consultant would review the existing Preservation Ordinance and draft a revised binding Preservation Ordinance. Mr. Ruiz said that he had consulted with the Illinois Historic Preservation Agency, regarding the possibility of obtaining the services of a consultant through a sole -source procedure. The State agency responded that the City has to clearly articulate the reasons why the proposed consultant should be hired without a RFP. Mr. Ruiz said that he received two endorsements for Clarion Associates, Inc.; one from the regional office of The National Trust for Historic Preservation and the other from the Landmarks Preservation Council of Illinois. Mr. Yas mentioned that the selection of consultants should be based on the qualifications of the applicant. The fees for the professional consultant are negotiated with the selected firm until an agreement is reached, otherwise the City would go the next consultant. Mr. Yas also suggested that the selection process should be outlined in the RFP. Evanston Preservation Commission Minutes - May 18, 1993 Page Two IL NEW BUSINESS Subdivision of 202 Greenwood Street During the Planning and Development Committee (P&D) meeting of May 17, 1993, Alderman Arthur Newman requested that the Preservation Commission render an opinion regarding the subdivision of 202 Greenwood, an Evanston Landmark, Mr. Sheehan requested that the Commission address the impact of such subdivisions on landmarks and historic districts. Mr. Cottier commented that the Commission had previously submitted an opinion regarding the issue of subdivision of landmarks. The Commission had stated that a moratorium should be in place until the new Zoning Ordinance is adopted. If the proposed subdivision of 202 Greenwood does not conform with the newly adopted revised Zoning Ordinance, then it should not be approved. Ms. Qualkinbush said that the issue of subdivisions in historic districts should also be addressed. Mr. Cottier said that the Commission should comment on how the 202 Greenwood Street subdivision will affect the historical nature of that property and the houses around it. Ms. Qualkinbush added that the impact this subdivision would have on the neighborhood should be mentioned. Mr. Sheehan said that he would like to have the proposed subdivision plans in hand. He added that a blanket policy regarding subdivision of landmarks may not be the most desirable approach to the problem and that there are creative options for subdividing a piece of property. Ms. Qualkinbush concluded requesting Mr. Ruiz to contact David Rasmussen, Planning and Zoning Department, requesting more information about the subdivision and inquiring when the Commission's opinion should be available to P&D. M. APPOINTMENT OF NEW COr+ril'MSIONER The Commission welcomed Mr. Will Van Dyke, the newly appointed Commission member. Mr. Van Dyke said that he is a long time Evanston resident and that he is interested in maintaining the heritage and character of the community and helping Evanston grow and prosper. IV. MINUTES Mr. Cottier moved to approve the minutes of April 20, 1993 as revised. The motion, seconded by Mr Sheehan, was approved unanimously. Evanston Preservation Commission April 20, 1993 -Minutes Page 4 V. CALENDAR The next Commission mating is scheduled on Tuesday, May 18,1993, at 8 p.m. in Room 2403 of the Civic Center. The meeting was adjourned at 9:30 p.m. STAFF: DATE: 5113 �93 EVANSTON PRESERVATION COMMISSION MINUTES DRAFT NOT APPROVED Tuesday, May 18, 1993 8 p.m., Room 2403 CIVIC CENTER MEMBERS PRESENT: Derek Cottier, Hal Davis, Stuart Handler, Carol Qualkinbush, Neil Sheehan, Will Van Dyke MEMBERS ABSENT: David Galloway, James Knox, Richard Lehner, Doug Mohnke, Stephen Yas STAFF: Carlos D. Ruiz PRESIDING: Carol Qualkinbush, Chair Ms. Qualkinbush called the meeting to order at 8:05 pm, and requested Mr. Ruiz to begin with the Committee reports. 1. COMMITTEE REPORTS A. Walking Tour Committee Mr. Ruiz said that the May 16, 1993, Walking tour was a success. The Commission obtained S450 in revenue for the sale of tickets and booklets. The program included a lecture, a reception following the lecture, and the guided walking tour. Around 50 people attended the lecture and 30 people took the tour Mr. Ruiz learned that the Chicago Architectural Foundation offers at least 3 tours of Evanston per year. There may be an opportunity to strengthen the friendly relations with the Foundation and to develop joint preservation programs Mr. Sheehan inquired about the response from the media to the news release of the event. Mr. Ruiz said that he was disappointed because the local paper and other major news papers of the Chicago area did not print the news release. Mr. Sheehan said that it seemed most of the people who attended the event were from out of town. Ms. Qualkinbush said that a similar experience had occurred in the past. Mr. Ruiz said the event was also advertised through direct mailing, with over 1,500 flyers being sent to landmark owners and the Preservation League of Evanston members and also an announcement appeared in the City of Evanston Highlights Newsletter This publication is sent out to each household in Evanston Evanston Preservation Commission Minutes - May 18, 1993 Page Two EL NEW BUSINESS Subdivision of 202 Greenwood Street During the Planning and Development Committee (P&D) mating of May 17, 1993, Alderman Arthur Newman requested that the Preservation Commission render an opinion regarding the subdivision of 202 Greenwood, an Evanston Landmark. Mr. Sheehan requested that the Commission address the impact of such subdivisions on landmarks and historic districts. Mr. Cottier commented that the Commission had previously submitted an opinion regarding the issue of subdivision of landmarks. The Commission had stated that a moratorium should be in place until the new Zoning Ordinance is adopted. If the proposed subdivision of 202 Greenwood does not conform with the newly adopted revised Zoning Ordinance, then it should not be approved. Ms. Qualkinbush said that the issue of subdivisions in historic districts should also be addressed. Mr. Cattier said that the Commission should comment on how the 202 Greenwood Street subdivision will affect the historical nature of that property and the houses around it. Ms. Qualkinbush added that the impact this subdivision would have on the neighborhood should be mentioned. Mr. Sheehan said that he would like to have the proposed subdivision plans in hand. He added that a blanket policy regarding subdivision of landmarks may not be the most desirable approach to the problem and that there are creative options for subdividing a piece of property. Ms. Qualkinbush concluded requesting Mr. Ruiz to contact David Rasmussen, Planning and Zoning Department, requesting more information about the subdivision and inquiring when the Commission's opinion should be available to P&D. III. APPOINTMENT OF NEW COMMISSIONER The Commission welcomed Mr. Will Van Dyke, the newly appointed Commission member. Mr. Van Dyke said that he is a long time Evanston resident and that he is interested in maintaining the heritage and character of the community and helping Evanston grow and prosper. IV. MINUTES Mr. Cottier moved to approve the minutes of April 20, 1993 as revised. The motion, seconded by Mr Sheehan, was approved unanimously Evanston Preservation Commission Minutes - May 18, 1993 Page Four with a comprehensive analysis of the existing Preservation Ordinance. Members of P&D were impressed with the initial report and the credentials and professional experience of Clarion Associates, Inc.. P&D approved the recommendation of the Commission and asked that the consultant submit a proposal to respond to the RFP. The next two steps are the approval of the Administration and Public Works Committee for the allocation of funds and the City Council's final approval. VII. CALENDAR The next Commission meeting is scheduled on Tuesday, June 15, 1993, in Room 2403 of the Civic Center, at 8 pm. VII. ADJOURNMENT The meeting was adjourned at 9: I5 pm. STAFF: ' DATE: Evanston Preservation Commission Minutes - May 18, 1993 Page Three V. CORRESPONDENCE Public Place Names Committee Mr. Ruiz stated that Polly Hawkins Crocker was the Commission's representative to the Public Place Names Committee until her resignation in January of 1993. Mr. Ruiz said that Public Place Names Committee needs a representative from the Commission for their next meeting in order to establish a quorum. Mr. Van Dyke volunteered to attend that meeting. Vl. COMAMTEE REPORTS (Continuation) A. Review and Technical Assistance Committee The Review and Technical Assistance Committee conducted preliminary reviews for 2865 Sheridan Place (porch and deck restoration), and 836-8 Elmwood Avenue (construction of a new porch). The owner of 2865 Sheridan Place wanted to reconstruct the front porch and concrete deck to its original design. However, a potential conflict with the building code exists regarding the height of the decks brick railing. The brick railing is too low to meet the building code. R&TA contacted the Building and Property Services Department to find a solution. At the request of Mr. Ruiz members of the Building and Property Services Department James Wolinski, Carolyn Smith, and Dean Mosca inspected the site and determined that the proposed work was a repair and that no building permit would be required. The owner of 836-8 Elmwood Avenue would like to change the existing porch design by removing an existing ornate wood column located on middle of the porch, adding two wood columns and extending the front wood railings to meet the two new columns. The proposed change will have a preservation impact. The owner believes that the existing porch is not original since its design appears to be of different style from the building design. R&TA recommended to investigate whether there is evidence that the porch is not original. R&TA also encouraged the owner to maintain the original design. B. Legislation Committee Revision of the Preservation Ordinance The Preservation Commission's Legislation Committee submitted the Request for Proposals for the hiring of a Preservation Law Consultant to the Planning and Development Committee The Commission made a recommendation to P&D to retain the services of Clarion Associates. Inc The firm had already prepared a report Evanston Preservation Commission June 15, 1993 - Minutes Page Two Mr. Ruiz said that he had invited the contractor of the project and the owner of the building to attend the Commission's meeting, however neither of them was present. Mr. Galloway commented that there was insufficient information for the Commission to make a decision. Mr. Lehner added that the sketch of the front elevation was not adequate. The Commission discussed the options that could be considered in order to table this project, if necessary, until the revised Preservadon Ordinance is approved. It was proposed that the Commission request advice from Corporation counsel regarding this issue. Mr. Galloway suggested working with the applicants and encouraging them to retain the historic material as much as possible. Mr. Knox mentioned that the Commission has always extended assistance to landmark owners, and that now, it seemed appropriate to pursue that venue. Mr. Lehner moved that the Commission would like to request more information about the project from the owner. Because the existing drawing does not answer all the questions that the Commission has regarding the project, that the Commission arranges a meeting at the site with the owner and a member of R&TA, and that the Commission request the opinion of Corporation Counsel on the Commission's standing in the matter of tabling conflicting issues knowing that a revised Preservation Ordinance is being considered. The motion, seconded by Mr. Knox, was approved unanimously. Mr. Galloway offered to meet with the contractor or building owner. 2, 2525 Colfax Street - Windows Replacement Mr. Lehner said that the owners of 2525 Colfax Street were proposing the installation of new wood windows from Pella Architect series. The new windows would be installed on the south and west elevations of the building. R&TA recommended the owners reconsider the addition of a new transom on the west elevation. R&TA recommended installation on the south elevation of a full height window frame with an in -fill panel as part of the window manufacturing. The premise was that this section was originally an open porch and that the in -fill would be sympathetic to the house. R&TA recommended Commission approval of the project. Mr. Galloway asked if the new windows would be custom sized to fit the opening. Mr. Lehner said yes. Mr. Galloway moved to approve the project with the recommendations submitted by R&TA The motion, seconded by Mr Sheehan, was approved unanimously r s EVANSTON PRESERVATION COM IAUSSION hir1-0371�:1tki '"-Xi�� MEMBERS ABSENT STAFF: OTHERS PRESENT: PRESIDING: L CORRESPONDENCE Regular Meeting Tuesday, June 15, 1993 8 P. M. - Room 2403 CIVIC CENTER David Galloway, James Knox, Richard Lehner, Carol Qualkinbush, Neil Sheehan, Will Van Dyke Derek Cotner, Hal Davis, Stuart Handler, Doug Mohnke, Stephen Yas Carlos D. Ruiz Deborah Warner Carol Qualkinbush, Chair Mr. Ruiz presented a copy of the 1993 Grant -In -Aid agreement with the Illinois FRstoric Preservation Agency to hire the Preservation Law consultant who would redraft the Evanston Preservation Ordinance. The document would be under consideration by the Planning and Development Committee. Later it would be sent to the Council for its approval and authorizing the City Manager to sign the agreement. IL COMMITTEE REPORTS A. Review and Technical Assistance Committee (R&TA) I. 936-38 Elmwood Avenue - Poach Renovation Mr. Ruiz showed photos of 836-38 Elmwood Avenue illustrating the entry porch of this two-story landmark building. The owners of the building would like to renovate the porch by removing three ornate round front posts and replace them with two square fluted posts. The project includes the extension of the balustrade towards the middle of the porch, leaving an opening of eight feet between the balustrade posts. The balustrade would have to be raised to 36 inches in order to conform with the building code The porch deck would be replaced V Evanston Preservation Commission June 15, 1993 - ?Amutes Page Four B. Traffic Lights at Asbury Avenue and Dempster Street Mr. Van Dyke said that as a new member of the Preservation Commission, he would like to express his concern about the installation of new aluminum unpainted traffic lights at Asbury Avenue and Dempster Street. He said that these traffic fights were totally insensitive to the neighborhood and the Ridge Historic District. He said that street furniture was as important as any structure within a historic district. Mr. Van Dyke suggested bringing this issue to the attention of the City's traffic engineer. He added that he knew of a neighboring community in the north share that had adopted standards for traffic fights including design and color, which define the character of that community. He said that the Commission should be aware of future installations of traffic lights, particularly in historic districts. Mr. Lehner said that the Commission had purview over street furniture located in historic districts, and that in this particular instance, the Commission was not notified accordingly. Mr. Galloway said that this issue was brought to the attention of Mr. David Jennings, the City's traffic engineer. Mr. Jennings had explained that the traffic lights complied with the Illinois Department of Transportation's (IDOT) regulations, and that IDOT subsidized some of the costs for the purchasing and installation of these fixtures. Mr. Galloway said that there are some ornamental cast iron fixtures that may comply with IDOT's standards. There are other locations in the City that may get new lights, conceivably within Historic districts. Mr. Van Dyke said that the color of street furniture is very important, he suggested that the Commission approach Mr. Jennings and request that the new traffic lights be painted to match the historic fixtures. Mr. Van Dyke said that through the Intermodal Surface Transportation and Efficiency Act of 1991 (ISTEA) grants may be available for this purpose. W. STAFF REPORT Mr. Ruiz reported that he reviewed projects (under Section 106) by Neighbors at Work, a not -for -profit organization that undertakes small housing repairs with Community Development Block Grant hands. Mr. Van Dyke reported that he had attended a meeting with the Place and Names Committee. This Committee was considering honoring Mr. Schell Newberger a long time active Evanston resident who passed away in 1992. One of the ideas was to rename the Chandler Center by adding Mr. Newberger's name. This committee would meet again to consider the proposed change. Mr. Ruiz informed the Commission that Mr Hal Davis was leaving Evanston and would not continue serving with the Commission. Mr Davis had contributed with the design of Historic Evanston Architecture and also illustrated the brochure. Evanston Preservation Comunission June 15, 1993 - Minutes Page Three B. Preservation Awards Committee Mr. Ruiz showed slides of the eight projects selected as award recipients by the Jury of 1993 Evanston Preservation Awards. For Maintenance: 1707 Madison Street and 2454 Pioneer Road For Rehabilitation: 540 Florence Avenue and 2444 Pioneer Road. For Adaptive Reuse: 1567 Maple Avenue, C. G. June Institute of Chicago. For Restoration: 601 South Boulevard, CTA Train Station, and 2601 Sheridan Road, Grosse Point Lighthouse C. Legislation Committee Mr. Ruiz said that on June 15, 1993, the Administration and Public Works Committee approved the contract document with Clarion Associates, Inc. for the redrafting of the Evanston Preservation Ordinance. The contract would be officially approved by the City Council on June 28, 1993. The contract was for $14,500. III. OLD BUSINESS A. 202 Greenwood Street - Proposed Subdivision Mr. Knox said that the Commission had submitted an opinion regarding subdivision of landmark estates to the Planning and Development Committee of the City Council (P&D) in 1992. Also the Commission had addressed the issue of residential overlay districts that were initially part of the recently adopted new Zoning Ordinance. Mr. Galloway said that the Commission's comments were about the value of the residential overlay districts, and how detrimental the subdivision of large estate properties would be to the character, and scale of the estates along the lake front. The subdivision of large estates would provide big profits to certain owners at no benefit and detriment to the City. Mr. Galloway said that the situation regarding 202 Greenwood Street would increase the detrimental impact of subdivisions in historic districts. The Commission did not have any reason to reconsider its original opinion Mr. Lehner moved that the Commission recommends to City Council the removal of the proposed subdivision of 202 Greenwood Street from the Council's agenda, for the reasons previously expressed by Mr Galloway The motion seconded by Mr. Knox was approved unanimously Evanston Presa Won Commission June 15, 1993 Page Five Mr. Ruiz said that Ms. Deborah Warner, currently an Associate Member of the Commission, had expressed her interest in being appointed to the Commission. The Commission decided to submit Ms. Warnees name to Mayor Lorraine Morton to be considered as a candidate to fill Mr. Davis's seat. V. CALENDAR The Commission's next meeting is Tuesday, July 20, 1993, in Room 2403 of the Civic Center at 8:00 p.m. Ms. Qualldnbush adjourned the meeting at 9:30 p.m. STAFF: DATE: Evanston Preservation Commission Minutes - July 20, 1993 Page Two Mr. Will Van Dyke said that R&TA was trying to find a way to organize the window distribution on the street level, where there are three windows in one storefront and four on another. Mr. Neil Sheehan said that the purpose was to align the window mullions on the second level with those on the street level. He said that it would be desirable to unify in some way the different types of entries on the street level. Mr. Phillips said that on the Church Street side, one of the stores had removed on their own a previously installed storefront, exposing the original materials. Mr. Douglas Mohnke and Mr. Sheehan said that R&TA would like to encourage the building owners to restore the storefronts on the west side, and eventually in time restore with the same unifying theme the storefronts on the north side. Mr. Phillips said that the suggestion made sense to him. However, financially that could be difficult, he said that the owners of the building are committed to maintain the building with the most appropriate care. Most of the current tenants are also committed to stay, he said. Mr. Mohnke explained how the west storefronts window mullions on the street level could match the location of the window mullions on the second floor, maintaining the same location for the entry doors and also conforming with the building code and handicapped accessibility. This approach could also work on the north storefronts. Mr. Sheehan suggested to bring an architect to develop a restoration plan for the exterior and the interior of the building; the plan could be implemented incrementally. Mr. Mohnke said that there may be some tax credits available for conforming with the American with Disabilities Act. Mr. Ruiz said that the suggestions made by R&TA should be reflected on the drawings in elevation and plan. The Building and Property Services Department will have to approve the revised plans. He offered to meet with the architect of the project to go over the suggested modifications. Mr. Phillips agreed to meet with Mr. Ruiz. Mr. Sheehan moved to approved the storefront restoration for 636 Church Street with the revisions as explained by Mr. Mohnke. The motion seconded by Mr. Van Dyke was approved unanimously. 2. 2705 Ridge Avenue - Construction of a Deck Ms. Kathryn Keigher owner of 2705 Ridge Avenue and her contractor Mr. Frank Schubert of Archadeck, had met earlier with R&TA to review plans for a new deck to be built on the north side of the house on Ridge Avenue R&TA made some recommendations to modify a privacy wall incorporating some design features of the main house. 1. 4r EVANSTON PRESERVATION COMMISSION MINUTES DRAFT NOT APPROVED Tuesday, July 20, 1993 8 p.m., Room 2403 CIVIC CENTER MEMBERS PRESENT: Derek Cottier, David Calloway, Doug Mohnke, Carol Qualldnbush, Need Sheehan, Will Van Dyke, Stephen Yas MEMBERS ABSENT: Stuart Handler, James Knox, Richard Lehner, OTHERS PRESENT: John Phillips (Carlson Building Manager), Deborah Warner (Associate Commissioner) STAFF: Carlos D. Ruiz PRESIDING: Carol Qualkinbush, Chair Ms. Qualkinbush called the meeting to order at 8:10 p.m.. She said that she will like to begin the meeting with the Committee Reports. 1. COMMITTEE REPORTS A. Review and Technical Assistance Committee (R&TA) 1. 636 Church Street (Carlson Building) - Storefront Renovation Mr. Carlos Ruiz introduced Mr. John M. Phillips, Manager for the Carlson Building. Mr. Ruiz showed slides of the north and west facades of the building, he said that the proposed renovation is along the west facade facing Orrington Avenue. Mr_ Phillips said that the project involves the removal of the wood paneling to expose and restore the original stone facade. Mr. Ruiz noted that the storefronts were altered throughout the years in different styles and materials. Mr. Stephen Yas asked if there was a sign plan for the stores. Mr. Phillips said that one store was vacant and another store already had a sign. Mr. Yas suggested that signage could be coordinated with the same graphics around the building, this would make the building more attractive. Mr. Ruiz mentioned that the Carlson Building could benefit from a unified sign plan. Evanston Preservation Commission Minutes - July 20, 1993 Page Four Ms. Qualkinbush said that she and Mr. Ruiz will write the Commission's recommendation as previously stated by members of the Commission. IV. OLD BUSINESS 1. Redrafting or the Preservation Ordinance (Update) Mr. Ruiz reported that on Monday, July 19, 1993, P&D was scheduled to consider the agreement between the Illinois Historic Preservation Agency and the City for the redrafting of the Evanston Preservation Ordinance. P&D did not vote on this agreement because P&D did not have a quorum. He said that P&D will vote on Monday, July 26, 1993. The contract between the City of Evanston and Clarion Associates, Inc. could be signed a soon as the Agreement with the State is approved by the City Council. Mr. Cottier suggested to meet with the consultant as soon as possible after the contract is signed. He asked to Mr. Ruiz to make the necessary arrangements. 2. 936-9 Elmwood Avenue - Porch Reconstruction (Update) Mr. Galloway reported that Mr. Ruiz and he met with Mr. Nevin Belser, the carpenter for the porch reconstruction at 836-8 Elmwood Avenue. He said that this late 1890's town house building, has a single porch across the front. The porch was probably built before the 193Us. R&TA was able to persuade Mr. Belser to retain and reuse the existing post, cutting a portion of the tops to raise the posts and adding new bases, so that the new railing could be put at code height, without damaging the fine detail of the turn post where the railing meets. The railing system would be much more in keeping with the existing Victorian style railings and balustrade. The center post would also be retained attaching to it a new center railing. 3. 1993 Preservation Awards Reception and Ceremony (Update) Mr. Ruiz said the 1993 Preservation Awards Reception and Ceremony were a complete success. His office received many calls complementing the program. He thanked Commission members for attending the event. He also said that Mayor Lorrain Morton was very helpful for the success of the program, because of her enthusiasm when she presented the awards. In order to continue with the successful program, the Commission will emphasize its efforts to increase the number of nominations for the 1994 Preservation Awards. di iw . I . , . I , IV Ji i i i iLiAl 1411 IIIII II'AlWYlwhiiid1Y11IYIIiifi r Evanston Preservation Commission Minutes - July 20, 1993 Page Three Mr. Mohnke moved to approve the plans for the deck with the design modifications suggested by R&TA. The motion seconded by Mr. Van Dyke passed with six yen votes. Mr. Yas voted nay. u. NUKUTES The Minutes of June 15, 1993 were revised. Mr. Galloway made corrections on Page Two, under item 2 252S Colfax Stred - Window Replacement, on the second line of the first paragraph changed the word metal for wood, to read: new wood windows; and changed the second sentence to the last to read: Mr. Galloway asked if the new windows would be custom sized to fit the opening. Mr. Sheehan moved to approved the Minutes of June 15. 1993 as corrected. The motion seconded by Mr. Yas was approved unanimously. 1H. CORRESPONDENCE Letter from Ms. Kathryn C. Stalicup of 144 Greenwood Street, Regarding Proposed Subdivision of 202 Greenwood Street Mr. Ruiz received a letter from Ms. Stallcup of 144 Greenwood Street. In the letter Ms. Stallcup expressed her opposition to the proposed subdivision of 202 Greenwood Street. In her view the subdivision would alter the historic character of the neighborhood, and would also negatively impact her property. Ms. Qualkinbush asked if there was additional information about the subdivision. Mr. Ruiz said that the proposed subdivision is for two additional lots. The City Council would have to grant a 16 foot wide easement for a new lot {lot 3) behind the existing main house (lot 1). The easement by definition would serve as a street to provide a 72 foot frontage for lot 3 South from lot I is lot 2 with a 68 foot frontage to Greenwood Street Lot i has a I32 foot frontage to Greenwood Street. Mr. Ruiz said that at the last meeting, the Commission voted to recommend the City Council remove this item from the Council Agenda. Since then the letter from Ms. Stallcup was received. Ms. Qualkinbush said she had received a phone call from Ms. Stallcup as well. Mr. Cottier suggested that the Commission prepare a memorandum to the Planning and Development Committee reiterating the same position that the Commission had already manifested at previous meetings, recommending not to encourage the subdivision of landmark sites and the removal of this item from the Council Agenda, since the court case was ruled in favor of the City .r Evanston Preservation Commission Minutes - July 20, 1993 Page Five V. STAFF REPORT Mr. Ruiz said that he approved various reroofing applications and rehabilitation projects from Neighbors at Work. VI. CALENDAR Ms. Qualkinbush announced that the next Preservation Commission meeting is on Tuesday, August 17, 1993 at 8 p.m., in Room 2443 of the Civic Center. VII. NIISCELLANEOUS R&TA Work sheets Mr. Galloway said that he would like to encourage the Commission to continue using R&TA's Work sheet when reviewing a project. He said that this will reassure P&D, the City Council and the public that the Commission does not make arbitrary decisions during the review process. He also said that he would like to formalize the review sessions. The Commission could then evaluate the projects in the context of the original design of the building vs. what is being proposed to alter the original design. W. Galloway said that the prominent characteristics of a building are the elements that drive the discussion and criticism and suggestions of design. This should be communicated to the applicants to educate them about the process and the role of the Commission. Mr. Galloway said that the Work sheet was designed to assist R&TA to review projects consistently and efficiently. R&TA would then report back to the full Commission following the outline of the Work sheet. Mr. Ruiz added that the reviews still take time and in some instances the review sessions overlap the regular Commission meeting time. Various suggestions were made by Commissioners to facilitate the review process and more efficiently utilize the R&TA Work sheet. The Commission agreed that Mr. Ruiz will contact R&TA members and if necessary arrange a meeting an hour before the Commission's regular meeting time. VII. ADJOURNMENT Ms. QuaWnbush adjourned the meeting at 9:45 p.m. 5T.aFE /X1IG'` i Zc. Zz' DATE 9//! l93 Evanston Preservation Commission Minutes - August 17, 1993 Page Two Mr. James Knox inquired whether painting the stucco surfaces as shown on the plans was advisable. Mr. Richard Lehner replied that removing the existing paint from the stucco surfaces is very difficult and expensive. Mr. Lehner moved to approve the restoration plans as submitted by the project architect. The motion seconded by Mr. Knox was approved unanimously. 2. 1315 Davis Street - New Two Car Garage Mr. Jay Larson and Ms. Chris Larson, the architects for a new two car garage at 1315 Davis Street, met with R&TA members prior to the Commission's meeting. Mr. Will Van Dyke said that a new two car garage is being proposed to be built towards the rear of the property to the west of the main house. He said that plans and elevations show an architecturally interesting, albeit moderate, garage. Some dentil work appears on the elevations along the east and west side of the garage. R&TA suggested that the architects consider a hip roof for the new garage reflecting the main house roof shape and larger trim boards around the garage roof repeating the design of the main structure. R&TA recommended the approval of the plans as presented. If the owners decide to do a hip roof then W. Carlos Ruiz can review and approve the new plans without additional Commission action. Mr. Derek Cottier moved to accept the recommendation by R&TA to approve the design as submitted and also to approve a permit for revised plans that would use a hip roof as recommended by R&TA The motion seconded by Mr. Lehner was approved unanimously. III. OLD BUSINESS A. Redrafting of the Preservation Ordinance (Update) Mr. Ruiz informed the Commission that the City Council authorized the agreement between the City of Evanston and the Illinois Historic Preservation Agency. Mr Eric Anderson, City Manager, signed the contract with Clarion Associates, Inc., to re,6se the Preservation Ordinance. During a telephone conversation, Mr. White mentioned that the Preservation Commission that the Preservation Commission request a six month moratorium for demolitions and subdivisions of Evanston Landmarks from the Planning and Development Committee. Mr. White indicated that six months was a reasonable amount of time for the City to hold these applications pending the revised Evanston Preservation Ordinance submittal to the City Council. EVANSTON PRESERVATION COMMISSION MINUTES DRAFT NOT APPROVED Tuesday, August 17, 1993 8 p.m., Room 2403 CMC CENTER MEMBERS PRESENT: Derek Cottier, David Galloway, Stuart Handler, James Knox, Richard Lehner, Doug Mohnke, Carol QuaUdnbush, Will Van Dyke, Stephen Yas MEMBERS ABSENT: Neil Sheehan OTHERS PRESENT: Mary McWilliams, Deborah Warner (Associate Commissioners) STAFF: Carlos D. Ruiz PRESIDING: Carol Qualkinbush, Chair Ms. Carol Qualkinbush called the meeting to order at 8:05 p.m.. 1. NMOTES Mr. Derek Cottier moved to approve the Minutes of July 20, 1993 as revised by Ms. Qualkinbush. The motion seconded by Mr. Will Van Dyke was approved unanimously. 11. COMMITTEE REPORTS Review and Technical Assistance Committee (R&TA) 1. 1201 Sheridan Road - Maintenance and Restoration Mr. Scott Shalvis of KLLM Architects met earlier with members of R&TA for the maintenance and restormion of 1201 Sheridan Road, Mr. Mohnke reported that the architect's plans call for general overall maintenance of brick, exterior siding, stucco, wood trim and brick paving. R&TA concluded that the plans as presented by the architect were acceptable Evanston Preservation Commission Minutes - August 17, 1993 Page Four Ms. QualkinbiWt explained to Mr. Bieg that the Commission's purview was limited to the exterior alterations to Evanston Landmarks visible from the public right-of-way. The Commission had been asked by the Planning and Development Committee to render an opinion on the proposed subdivision of 202 Greenwood Street and assess the impact of such subdivision on its immediate surroundings and the Lakeshore Nstoric District. Ms. Qualkinbush clarified that zoning issues and building codes are not the purview of the Commission. Ms. Qualkinbush also indicated to Mr. Beig that the Commission's opinion was put on hold until after he had the opportunity to meet with the Commission. Mr. Beig then requested a formal meeting with the Commission at their next meeting on Tuesday, August 17, 1993. Ms. Qualkinbush said that another letter in opposition to the subdivision was submitted to the Commission by Mr. Lawrence 1. Casazza, owner of 214 Greenwood. Ms. Qualldnbush said that since Mr. Beig did not arrive to the meeting, then she would like the Commissioners to review the draft of the Commission's opinion regarding the proposed subdivision of 202 Greenwood Street. Mr. Lehner said that he would like the Commission strengthen the language of the document. He said high property values are being maintained through preservation, and because of that Evanston is a highly desirable community in which to live. He said that the economic benefit of preservation should be clearly stated. A final copy of the document will be submitted to P&D on Monday, August 30, 1993. Ms. McWilliams emphasized that marry Evanston Landmarks stand on their own merits to be individually designated as National Historic Landmarks. In addition, there are a considerable large number of contributing structures to the Evanston Historic Districts. Specifically 202 Greenwood Street, in its own right, qualifies for National Historic Landmark status. Mr. Galloway said that the memorandum should encourage the City Council not to set precedent by approving the subdivision of Landmark sites. 1V. NEW BUSINESS 800 Greenleaf - Nichols School, Removal of Balconies Mr. Ruiz said that the Evanston/Skokie District 65 School Board hired the services of ARCON Associates, Incorporated, to determine whether the balconies along all the facades of this Evanston Landmark located at 800 Greenleaf were strL :.+irally safe. The consultant's repon stated that all the balconies were not structurally safe and that they should be removed to avoid potential accidents Mr Ruiz said that Mr Galloway, Ms Anne McGuire and he Preservation Commission Minutes - August 17, 1993 Page Three Mr. Ruiz said he would contact Mr. White to arrange the first meeting with the Commission's Legislation Committee. Mr. Handler asked if the Commission could find a way to establish a procedure or an appeal process so that a person would not have to wait six months to obtain a demolition permit or the approval for a subdivision. Mr. Cottier said that the six months is a reasonable amount of time for a moratorium. Also exceptions to the moratorium could create conflicts to the City. With a moratorium in place without exceptions, everyone would be treated equally. Mr. Handler said that in his view a six month moratorium was unfair to those applying for demolition and subdivision. Ms. Qualkinbush said that the moratorium would apply to the Historic Districts and Evanston Landmarks only. Currently, the Commission has 90 days to respond for demolition permits and it also has purview over Planned Unit Developments on Historic Districts. Mr. Ruiz said that he was contacted by an appraiser who was interested 1314 Ridge Avenue, an Evanston Landmark owned by the Evanston/Skokie School District 65. Mr. Ruiz said that he was concerned with the future of the main building and the remaining open space on that location. More discussion ensued regarding the moratorium. W. Handler reiterated his concern about the waiting period to be established by the moratorium. Ms. Qualkinbush emphasized that the moratorium would be for demolition and subdivision of Evanston Landmarks only. Mr. Cottier suggested that the Commission consult with Corporation Counsel to verify what can be expected with a moratorium. Mr. Cottier said that a moratorium is used to prevent somebody from doing something that may not be permitted under a new ordinance. He said that Mr. White could also clarify whether a Planned Unit Development would be affected by the revised Preservation Ordinance, B. Subdivision of 202 Greenwood Ms. Qualkinbush said that Mr. Richard Bieg was scheduled to appear at this meeting in front of the Commission representing his parents for the proposed subdivision of 202 Greenwood Street. Ms. Qualkinbush said that Mr. Bieg met with her and Mr. Ruiz on Friday, August 13, 1993. He had contacted Mr. Ruiz two weeks earlier to arrange a meeting with the Commission's Chair and have the opportunity to present the Beigs case Evanston Preservation Commission Minutes - August 17, 1993 Page Five met with Wry Metca.K School District 65 Business Manager, to offer assistance and propose that the most important ornamental architectural features of the balconies could be salvaged and reutilized later when the balconies are reconstructed. Ms. Metcalf seem to be receptive to the Commission's suggestions and invited Mr. Ruiz to attend the bid opening for the removal of the balconies. Mr. Ruiz met the project architect and also extended the Commission's assistance for the reconstruction of the balconies. Mr. Ruiz said the first priority for the School District 65 Board is the safety of the children, and authorized the removal of the balconies and the salvaging of the cast stone moldings and raring. The School Board has the intention to reconstruct the balconies in 1994. Mr. Ruiz said that he will continue assisting the School District throughout the duration of the project. V. STAFF REPORT Mr. Ruiz said that he assisted three landmark owners: 1631 Ashland with a re -roofing problem, 1333 Ridge with interior lighting fixtures, and 1815 Asbury with appropriate color scheme for a craftsman style house. Mr. Ruiz also approved a re -roofing application for 905- 915 Elmwood Avenue. VI. CALENDAR Ms. Qualkinbush announced that the next Preservation Commission meeting is on Tuesday, September 21, 1993 at 9 p.m., in Room 2403 of the Civic Center. VI1. ADJOURNMENT Ms. Qualkinbush adjoumed the meeting at 9:50 p.m. STAFF:. 1 _ 4 DACE. Evanston Preservation Commission September 21, 1993 - Minutes Page Two B. Invitation to the First Annual Certified Local Government Workshop - The Commission receiMA an fiMtation firm the Illinois historic Preservation Agency for the _ First Annual Certified Local Government Workshop. This event will take place in Springfield, Illinois, on Saturday, October 23, 1993, from 9:30 a.m. to 3:30 p.m 11L COMMPITEE REPORTS A. Review and Technical Assistance Committee (R&TA) 1. 1217 Michigan Avenue - New Two Car Garage Mr. Sheehan reported that Ms. Ruth Sussman, owner of 1217 Mchigan Avenue, had met with R&TA to present plans for a new two car garage. The design of the Danley garage was rejected by R&TA because the orientation and pitch of the gable roof was not compatible with the roof of the principal structure. Ms. Sussman seemed to be reluctant to incur airy additional expense to upgrade the design of the garage. Mr. Ruiz offer to assist Ms. Sussman with a question regarding the minimum rear and side setbacks for the location of the garage. Ms. Sussman will come back to the Commission with a revised design for the garage. 2. 1830 Sherman Avenue - Request for Variation to Permit the Refacing of an Existing Non -Conforming Freestanding Sign Mr. Ruiz said that the Site Plan and Appearance Review Committee (SPAARC) referred a request for a variation for refacing an existing non -conforming freestanding sign at 1830 Sherman Avenue to the Commission. Mr. Cottier said that the sign would directly affect the building. Mr. Douglas Mohnke agreed with Mr. Cottier's assessment. Mr. Will Van Dyke's opinion was that the location of the sign would detract from the character of the building. Mr. Ruiz asked if the sign design and its location would negatively impact the building. Mr. Van Dyke felt they would. Mr. Cottier said that perhaps the sign does not improve the setting of the landmark, but it is not a permanent preservation issue. Mr. Cottier asked Mr. Ruiz to draft a response to SPAARC indicating that even though the proposed sign detracts from the view of the landmark from the street, the fi=standing sign is not a permanent sign, and it is not attached to the building. Subsequently the case is less of a preservation issue and more of an issue of appropriate signage. W . ., 11 , 1i , IL ",I4 EVANSTON PRESERVATION COMMISSION DRAFT NOT APPROVED Tuesday, September 21, 1993 8 p.m., Room 2403 CIVIC CENTER MEMBERS PRESENT: Derck Cottier, Doug Mohnkk NeU Shahan, Will Van Dyke MEMBERS ABSENT: David Galloway, Stuart Handler, James Knox, Richard Lehner, Carol Qualkinbush, Stephen Yas OTHERS PRESENT: Barbara Butz (League of Women Voters Observer), Deborah Warner (Associate Commissioner) STAFF: Carlos D. Ruiz PRESIDING: Derek Cottier, Vice -Chair Mr. Derek Cottier called the meeting to order at 8:05 p.m.. 1. hUNUTES Mr. Derek Cottier said that due to the lack of a quorum the minutes of August 17, 1993 will be approved at the next Commission's mating. II. CORRESPONDENCE A. Letters Regarding the Proposed Subdivision of 202 Greenwood Street The Commission received letters from the Ninois Historic Preservation Agency, the National Trust for Historic Preservation, and the Landmarks Preservation Council of Illinois in support of the Commission's recommendation to City Council to deny the proposed subdivision of 202 Greenwood Street. Mr. Neil Shedian asked Mr. Carlos Ruiz what reaction the Planning and Development Committee (P&D) had to the letters submitted as communications at their meeting on Monday, September 20, 1993. Mr. Ruiz said that P&D did not have any comments or questions regarding the letters. Alderman Arthur Newman announced that he will meet with the neighbors and the owners of 202 Greenwood Street. P&D did not take any action. Evanston Preservation Commission September 21, 1993 - Minutes Page Three 3. 2707 EucHd Park Pare - Pr timkmry Review for a Two Story Rear Addition Evelyn and Jack Porstadt and their architect, Mr. John Norris, submitted plan= for a two story rear addition at 2707 Euclid Park Place. Mr. -Wa'laid that according to the rules and regulations of the Commission, the Preservation Coordinator has the discretion to request a preservation review for a rear addition when such alteration could have an impact on the landmark status of the building. He said that this is a substantial two-story addition. Mr. Norris showed slides of the building along with plans and elevations of the addition. He expWned that the first floor is being extended in some area beyond the existing foot print. He said the addition would be partially visible from the street. Mr. Sheeltan asked if the windows on the front facade were replacements. Ms. Forstadt said that they were replacements. Mr. Norris said that the existing rear windows are a mix of double hung and casements. The new windows would be casement windows with true divided lights. The Commission found the addition to be highly compatible with the original character of the building and complemented the architect for his successfW design. 4. 1225 Sheridan Road - New Driveway and Garage Conversion Without a Building Permit Mr. Ruiz reported that the basement of this landmark was partially converted into a two car garage without a building permit. Cumently the owners are applying for a building permit for the construction ofthe driveway. The owner ofthis property has ignored the due process for obtaining a building pennit, circumventing the Commission's Certificate of Appropriateness review. Mr. Cottier asked Mr. Ruiz to draft a letter to the owner of 1225 Sheridan Road expressing the Commission's dissatisfaction and disapproval of the alterations already performed on the Landmark building and the alterations to the landscaping. The Commission would expect the full cooperation from the owner in future alterations to the Landmark and it looks forward to providing technical assistance if requested. Comn ission members noted that the Commission is in full support of any legal action by the City in order to enforce City codes and ordinances. 5. 636 Church Street - Proposed InstaAatioo of Air Conditioning Unit Mr. wan Dyke reported that Mr. Mohnke, Mr. Ruiz, and he reviewed plans for the installation of a three -ton air conditioning unit over the canopy at the main entrance of 636 Church Street 11 uli i i l .� .1 . .. dl 1 u i ," - UIt i CIA ..1, I . ,I,i ii i II Li,'I,IN 1i�l,� Evanston Preservation Commission September 2I, 1993 - Minutes Page Four (the Carlson Building). They visited the buDding and determined that the size and proposed location of the air conditioning unit would negatively impact the character of the building. A Preservation Review Report was submitted to SPAARC out 'lining the findings of R&TA and recommending the applicant consult with a qualified mechanical engineer to determine the most appropriate size for the air conditioner, and indicating that the Commission would not object if a small window type air conditioner is installed provided that the unit's0. massing and color would not alter the frost facade of the building. Subsequent to this mpoM Mr. John Phillips, Carlson Binding Manger, cometed Mr. Ruiz and informed him that the Carlson Budding was sold, and that aU documentation related to the building was being withdrawn from City files including the facade improvement application. +6. 829 Reba Place - Request For Comments on Rear Addition Mr. Ruiz said that Mr. Darrel G. Babuk, the architect for a rear addition at 829 Reba Place, had requested a preliminary review for this addition. Mr. Ruiz and Mr. David Galloway of R&TA concluded that the addition would not be visible from the street and that the design for the addition was complementary to the character of the building, B. Legislation Committee Revision of the Evanston Preservation Ordinance - Meeting with Bradford White of Clarion Associates, Inc. Mr. Cattier informed the Commission that the Commission's Legislation Committee met with Mr. White of Clarion Associates, Inc. on September ?, 1993. Mr. White agreed to prepare a first draft of the revised ordinance or at least prepare a fairly complete outline of the contents of the ordinance by the first week of October. The Committee will hold another meeting at that time. The Committee also discussed what to do with subdivisions. One idea was to require the Commission's approval for subdivisions in the Historic Districts and Evanston Landmarks. Mr. White indicated that approach would require a revision of the Subdivision Ordinance as well as the Preservation Ordinance. The Committee agreed that it would be better to avoid having to go to P&D and request not only revision of the Preservation Ordinance but another ordinance. Another idea was to require that subdivisions of properties that the Commission would have. _; s purview be done through a Planning Unit Development process (PUD) which may have more R appeal because the Commission would not have ultimate purview over subdivision but would c __=__ :. Evanston Preservation Commission September 21,1993 - Nfindaa w Page Six Environmental Review - Section 106 _ I913 Asbciry Av+awe Hoes n Reb 1325 Mc.Daaid Aimm Housmg Rehab G11l1:TM^N - . ' - -`y 16U Fowler Aveiam Housing Rehab r+e'� - 921 F]mwood Avenue Housing Rehab ' 2110 Keeney Strad Housing Rehab - 1713 Greenwood Strad CEDAMAW r. a VL CALENDAR - 8125/'93 ~ 8*5%93 U251°93 8C25193 L025M 9/10W Mr. Cottier announced that the tad Legislation Committee meeting is on Tuesday, October 5, 1993, at 7:30 p.m. in Room 2402 of the Civic Center. He invited all Commission members to atteid. Mr. Ruiz announced that the next Commission's meeting is on Tuesday, October 19, 1993 at 8 p.m. in Room 2M. VIL ADJOURNMENT Mr. Cottier adj,wrned the meeting at 9:05 p.m. STAFF: U DATE: l0'�3�93 Evanston Preservation Commission September 21, 1993 - Minutes Page Five give the Commission the necessary inpua into the decision malting process. It would also bring the dements that are normally involved With a PUD. Mr. Stuart Handler thought that a PUD may not be that appealing for a developer because of the uncertainty of what is allowable. The Committee agreed that a PUD process has the virtue of allowing greater &xibiliity in dealing with the legitimate concerns of property owners. The Commission would have the iriiwt as to how a subdivision should be most appropriately and sensitively done. Mr. White will take a look at several of these possibilities, and may draft alternatives or at least draft one preferred alternative for the consideration of P&D. The issue of moratorium was discussed as well. Mr. Handler had the opinion that it was not fair for people to wait not knowing what they can or can not do with their property. Everyone on the Committee had some sympathy with this,, but the issue is to find a balance between the interest of preserving Landmarks and preserving the rights of individuals in a reasonable manner. Included in the initial submission to P&D will be a recommendation stating that while the Commission is in the process of finalizing the ordinance, that a moratorium of six months be placed upon the demolition, subdivision and possibly alteration of Landmarks. Mr. Cottier said that the Committee will report more after the second meeting in October. Public hearings will not be arranged until P&D has the opportunity to review the first draft. Mr. Cottier requested that a representative of Corporation Council is available at the next Legislation Committee meeting. 1v. NEW BUSINESS Appointment of Deborah Warner to the Evanston Preservation Commission Mr. Ruiz announced the official appointment of Ms. Deborah Warner to the Preservation Commission by the City Council on Monday, September 27, 1993. Commission members welcomed and congratulated Ms. Warner on her appointment. V. STAFF REPORT Mr. Ruiz reported that he had issue the following Certificate of Appropriateness: 1315 Davis Street New Garage Approved by the Commission 8/17/93 1201 Sheridan Road Re -roofing Approved by staff 81IM3 229 Main Street Fence Approved by staff 8125/93 1330 Church Street Re -roofing Approved by staff 9/13/93 2801 Lincoln Street Interior Approved by staff 9/15/93 EVANSTON PRESERVATION COMMISSION REGULAR MEETING Thursday, November 18, 1993 8 p.m. - Room 2403 Evanston Civic Center AGEND,& L APPROVAL OF MIINUTES August 17, 1993 and September 21, 199 (October 19, meeting was canceled) IL CORRESPONDENCE M. COMMITTEE REPORTS A. Review and Technical Assistance Committee 1427 Judson Avenue - Renovation and Addition B. Legislation Committee Revision of the Evanston Preservation Ordinance October S, and November 9, meetings with Bradford White of Clarion Associates IV. OLD BUSINESS 800 Greenleaf, Nichols School restoration IV. NEW BUSINESS End of the year holiday parry VL STAFF REPORT Projects Reviewed by Staff VH. CALENDAR VUL ADJOURNMENT NOTE: R&TA W11LL MEET AT 7:30 PM IN ROOM 2403 Vie City of Evwston is committed to making all public meetings accessible to persons with disabilities Any citize►u needing mobility or communications access assistance should contact Assistant City Manager, Bruce Zimmermann at (708) 866-2936 (Voice) or (708) 328-4080 (TDD). 61 11 u 16 �1, 1 1 . VI ,1 u 1 1 Al 6 u . 6 Y , . I , II A, I,ill�liildlu Evanston Preservation Commission Minutes - November 18. 1993 Page 2 R&TA and the architect of the project, Mr. Scott Javore, agreed that smaller dormers would be more appropriate for the oval scale ofthe finnt facade. The Commission could support a variance petition that would be necessary to maintain this location and the total length and dimensions of the proposed dormers. Mr. Galloway moved to accept R&TA's recomnnendation to approve the plans for the renovation of the second floor balcony, the two story rear addition as presented, and the three smaller dormers as suggested by R&TA- The motion seconded by Mr. Douglas Mohnke was Approved unanimously. 2. 1615 Ashland Avenue - New Garage Mr. Richard Lehner said that R&TA reviewed plans for a new car garage at 1615 Ashland Avenue, R&TA and the owner of the structure agreed to modify the gable roof by pulling the roof to the front facing it on the same plane as the rest of the roof and matching the gable roof of the main structure. Mr. Lehner moved to approve the plans as presented with R&TA's recommendations. The motion, seconded by Mr. Cottier, was approved unanimously. B. Legislation Committee Revision of the Evanston Preservation Ordinance - October Sth and November 9th Meetings with Bradford White of Clarion Associates, be. Mr. Cattier reported that the Legislation Committee finished reviewing the first draft and that Mr. Bradford White of Clarion Associates, Inc. was already preparing the second draft. The next meeting Legislation Committee was scheduled on December 7, 1993, to review the second draft. Mr. Cottier itwited all Comraissioners to attend this meeting or to submit their comments to Mr. Carlos Ruiz, Preservation Coordinator prior to the meeting. The Commission agreed to revise and approve the new Preservation Ordinance draft on December 7, 1993, and introduce it and make a presentation to the Planning and Development Committee of the City Council on December 20, 1993, Mr. Ruiz confirmed that Mayor Lorraine Morton agreed to meet with members of the Commission on Monday, December 6th. ui ii n YI . „ Jl u, ii 11 1. W 11 iu EVANSTON PRESERVATION COMMISSION DRAFT NOT APPROVED Thursday, November 18, 1993 8 p.m., City Council Chambers CIVIC CENTER MEMBERS PRESENT: Derek Cottier, David Galloway, Doug Mohnke, Richard Lehner, Carol Qualkinbush, Neil Sheehan, Deborah Warner. MEMBERS ABSENT: Stuart Handler, James Knox, Will Van Dyke, Stephen Yas. STAFF: Carlos D. Ruiz PRESIDING: Carol Quallanbush, Chair The Review and Technical Assistance Committee's session was stilt in progress when his. Carol Qualldnbush called the meeting to order at 8:20 p.m. I. MiNITM Ms. Qualkinbush said that there were no minutes for the month of October, 1994, because it was celled. Mr. Derek Cottier moved to approve the August 17th and September 21 st, 1993 mi nes with any corrections that Ms. Qualkinbush may have. The motion, seconded by Mr. Richard Lehner, was approved unanimously. H. COMMnTEE REPORTS A. Review and Technical Assistance Committee (R&TA) 1. 1427 Judson Avenue - Renovation and Addition Mr. David Galloway said that R&TA had reviewed the renovation and addition plans for 1427 Judson Avenue. The ceiling and roof of the second floor balcony on the front facade would be proportionally raised above the windows and the central french door. Three new dormers would be built on the front facade roof. A large two-story rear addition is planned to be built complimenting the architecture and building materials of the building_ I+IY+����'n�YW�ldllli u � u 'III i�ililJllllflllllfV,�{�yl„ �Vl Evanston Preservation Commrission Minutes - November 18, 1993 Page 4 JI i�1III+ II IIIuN�li,illlllilkilk 0 V � I I I. I II I IIV{ IIIII , L116 I. Nil V. STA" RJ"RT Mr. Ruiz repOMW that he has approved the following PMIWts: 150 Asbury Avenue - Undscape hgbting 63O 2423 Canton Place L.iacolnwood Drive - R,eplaoenscai of ghm at Vwnhouse and roof auppart 833 Ridge Tenaix - New mar and sides (bim - Re -roofing 2207 4rrington - Re -roofing 1425 Maple - Re -roofing 2000 Sherman Avenue - Re -roofing 415 Dempster - New fence 900 Edgemere Court - Gate and fence VJ- CALENDAR 1993 at 8Q"�p M�m� Q'W the next Commission meeting i- ;on T3.uesday, Docember 21, VII. ADJOURNMENT Ms. Qualkinbush adjourned the meeting at 9:45 p.m. NTE_.L Tine L,egislx"On Committee wifi sett at 7 p.m. with Brad White in the sec©nd - floor lounge of the Civic Center. 3 STAFF: DATE: a DA Evanston Preservation Commission Minutes - November 18, 1993 Page 3 '= Im. OLD BUSINESS 800 Greenleaf, Nichols School Restoration Mr. Ruiz reported that all the balconies of the Nichols School building were removed and most of the pieces set aside on the site by the contractor. He said that Pally Hawkins - Crocker, Associate Commission Member, arranged a tour of University Hall with the architect of Northwestern University and invited Mary Mete 9 Business Manager of School District 65, and the architects selected to tour the facility. The University Hail recent restoration involved all the windows which were removed and stripped of all paint and completely restored and reinstalled. The architects for Northwestern University expressed that the results of the restoration of the windows were impressive and that the total cost did not exceed more than 100/9 over the cost of installing new windows. Arcon Associates Incorporated is the architectural firm currently involved with the Nichols School Project. Mr. Ruiz said that he has submitted information to them regarding restoration of masonry and wood windows. He said that meetings were held with Mary Metcalf and Arcon Associates Incorporated, and on behalf of the Preservation Commission he offered direct assistance for the restoration of the building. He also contacted the National Trust for Historic Preservation, the Landmarks Preservation Council of illinois, and the Illinois Historic Preservation Agency to obtain information on potential funding for the restoration of the building. The National Trust has a low interest loan restoration program for not -for -profit organizations with a maximum loan of $250,000. Finally, Ms. Hawkins - Crocker is preparing the application for the designation of Nichols School in the National Register of Historic Places. Mr. Lehner moved that the Commission contact in writing the Board of Education and reiterate the Commission's recommendations regarding the restoration of Nichols School, mention the potential fiinding opportunities available for the restoration of the building, and offer the technical assistance from the Commission. The motion, seconded by Ms. Qualkinbush, was approved unanimously. [V. NEW BUSINESS Election of New Preservation Commission Officers Ms. Qualkinbush announced that she had appointed the Nomination -Committee for the election of new Preservation Commission officers for 1994. The Nomination Committee will submit the new state of officers in the December meeting. Evanston Preservation Commission Minutes - December 21, 1993 Page Two 7. New Proposed Evanston Preservadon Ordbu mm Mr. Cottier said that on December 7,1993, the Legislation Committee met with Mr. Bradford White of Clarion Associates and reviewed the second draft of the new proposed Evanston Preservation Ordinance. Based on that meeting Mr. White distributed a revised draft to members of the Legislation Committee for further review. Draft three of the new proposed Evanston Preservation Commission was distributed to all members of the City Council on December 20, 1993. Mr, Cottier continued by saying that a meeting was scheduled with the Planning and Development Committee of the City Council (P&D) on January 3, 1994, for a formal presentation of draft three by Mr. White. Ms. Qualkinbush and Mr. Carlos Ruiz will be attending the meeting. Mr. Cottier mentioned that after this meeting the Commission will have a better idea whether P&D has any serious problems with draft three. Also the Commission will have an idea as to the schedule of public hearings and meetings and when the new ordinance will be introduced to City Council. Mr. Ruiz said that at least one workshop will be held by the Commission after P&D completes its review of the proposed Evanston Preservation Ordinance. He said that the participation of all commissioners will be important during this period. The official date for the workshop will be announced as soon as P&D concludes its review. B. REVIEW AND TECHNICAL ASSISTANCE COMMTITEE IQ22 Sheridan Road - Wheel Chair Lift and Deck Mr. Ruiz said that he reviewed a proposal to build a wooden deck and a wheel chair lift on the north side of 1022 Sheridan Road. He said that the building was a contributing structure to the Lakeshore Historic District, and that this project is the first to be reviewed under the moratorium ordinance. Mr. Ruiz said that lie conducted a site visit and reviewed the drawings for the deck and the wheel chair lift He concluded that the alteration was not fully visible from the street and that it would not adversely affect the historic district, The project however requires a minor zoning variance for the deck that if built would exceed the maximum lot coverage. Mir. Ruiz said that the recommendation of the zoning officers would be favorable for the variance. He approved the project after consultation with Mr. David Rasmussen, Assistant Director of Zoning. Mr. Ruiz said that this project was a good example for the Commission to rove that the binding review process can be conducted F € F F without delay.. a 1_ EVANSTON PRESERVATION COMMISSION MINUTES DRAFT NOT APPROVED Tuesday, December 21. 1993 8:00 p.m., City Council Chambers CIVIC CENTER MEMBERS PRESENT: Derek Cattier, Doug Mohn.ke, James Knox. Richard Lehner. Carol Qualkinbush,. Will Van Dyke, Deborah Warner Stephen Yas. MEMBERS ABSENT: David Galloway, Stuart Handler. Neil Sheehan. STAFF: Carlos D. Ruiz PRESIDING: Carol Qualkinbush, Chair L MINUTES Mr. Derek Cottier moved to approve the November 18. 1993 minutes with any corrections that Ms. Qualkinbush may have. The motion seconded by Mr. Stephen Yas was approved unanimously. H. COMMITTEE REPORTS A. LEGISLATION COMMITTEE 1. Ordinance 137-0-93, Declaring a Moratorium on Certain Actions With Respect to Landmark Properties and Historic Districts Which Would Be In Conflict With The Proposed Evanston Preservation Ordinance ,Mr. Cottier said that as of December 20. 1993. a ninety-da% moratorium ordinance was passed by the City Council with a 9 to 0 rote. The moratorium is on any action which would be in conflict with the proposed new Evanston Preservation Ordinance. 7,4 Evanston Preservation Commission .. IVxmutes - December 21,1993 , Page Four �r =x " V , , STAFF REPORT Mr. Ruiz reported that the following Projects were approved by his office: 1026 Mchigan Avenue - Restoration of existing roof tiles and deck 2107 Wesley Avenue - Re -roofing of garage and parch VL CALENDAR Ms. Qualldnbush announced that the next Commission meeting is scheduled on Tuesday January 18, 1993 at 8 p.m. in Room 2403 of the Civic Center. VIL ADJOURNMENT Ms. Quallcinbush adjourned the meeting at 9 p.m. IA Evanston Preservation Commission Minutes - December 21, 1993 Page Three C. NOMINATION COMl4u r< a xw& Election of New Preservation Comndsslon Officers Mr. Douglas Mohnkt, announced the nomination of Mr. Derck Cottier as Commission chair, and Mr. Neil Sheehan as vice -chair for the 1994 calendar year. Mr. Yas moved to accept the Committee's nominations as stated. The motion seconded by Mr. Mohnke was approved unandmously. The Commission members present elected unanimously Mr. Derek Cottier as chair and Mr. Neil Sheehan as vice -chair of the Evanston Preservation Commission for the 1994 calendar year. Mr. Mohnke on behalf of the Preservation Commission thanked Ms. Qualkinbush for her contribution, leadership. and dedication as the I993 chair of the Commission. III. OLD BUSINESS 800 Greerdeaf, Mchols School Restoration Mr. Ruiz said that Ms. Polly Hawkins Crocker and he met with Mr. Joseph F. Pollack, Superintendent of School District 65 and Ms. Mary Metcalf, Business Manager. Mr. Ruiz said that he took the opportunity to extended the Commission's assistance for the restoration of 800 Greenleaf. Nichols School. Mr. Pollack seemed to be interested in the proposal. Ms. Hawkins Crocker offer her assistance as an architect for the restoration of Nichols School and for its nomination to National Register of Historic Places. IV. NEW BUSINESS 1994 Preservation Retreat Mr. Ruiz proposed to the Commission to hold a preservation retreat early in 1994, particularly since the new proposed Evanston Preservation Ordinance may be approved by City Council. Mr. Cottier suggested that the retreat could be held after P&D completes its review of the proposed ordinance. Commission members agreed to scheduled a date for a retreat after the January, 1994 meeting.