HomeMy WebLinkAboutMinutes 1993"Draft -Not Approved"
EVANSTON RECREATION BOARD MINUTES
January 21, 1993
Mr. Finston called the meeting to order at 7:30 pm. The meeting was held at the Civic
Center, 2100 Ridge, Evanston, IL.
BOARD MEMBERS Mr. Irving L. Finston, President
PRESENT: Ms. Margaret Hallen, Treasurer
Mr. Eric Marsh, First Vice President
Mr. Dennis Newton, Second Vice President
B0ARD MEMBERS
ABSENT: Mr. John Lesch, Secretary
STAFF MEMBERS Mr. Richard Grodsky, Superintendent of Recreation
PRESENT: Mr. Robert Dorneker, Manager, Robert Crown Complex
Ms. Miriam Shabo, Business Manager
Mr. Kevin Wallin, Manager, Chandler Center
Ms. Elaine Ferris, Board Secretary
OTHERS PRESENT: Mr. Richard Seaman, Robert Crown Advisory Board.
CONSENT AGENDA: Ms. Hallen moved to approve the consent agenda including the bills
list and minutes of the December 17, 1992 meeting with one
correction. On page 1, under the Superintendent's Report, Mr.
Hallen should read Mr. Lesch. Mr. Newton seconded the motion,
motion carried. The Treasurer's Report for December shows total
disbursements of $254,713.93.
COMMENTS FROM Mr. Seaman invited the Board to see the newly renovated lobby at
OBSERVERS: Robert Crown. He mentioned the continued concern with fairly
allocating ice time to groups. Mr. Newton asked if the problem was
with time available. Mr. Seaman said there are just a lot of
groups. Mr. Seaman noted one group, the adult dance skating group
has association dues and rink rental as well. The Advisory Board
would support additional gym/rink space. The First Night activity
brought over 700 skaters. The Advisory Board voiced its concern
over staffing, and reiterated support of family activity over high
school activity. Mr. Finston asked if the facility sells coupon
books for admission. Mr. Dorneker said a 10 or 20 use pass or
yearly picture ID pass is used. Mr. Seaman said several board
members are leaving and asked for input from the Board.
STAFF REPORTS: Mr, Grodsky for Martha Logan: The spring Arts 3 Recreation magazine
is at the printer. The Recreation Board article focusing on Robert
Crown will be in this issue.
Miriam Shabo: Revenues for the fiscal year through December 31, 1992
are $2,000,918. Expenditures for the same period total $3,333,459.
Mr. Newton asked what amount had been budgeted for scholarships next
year. Ms. Shabo indicated approximately $80,000. Requests for
scholarship this year are under expectation for various reasons,
including construction at Fleetwood-Jourdain Carmiunity Center. Mr.
Marsh asked about progress on fitness center memberships, Mr.
Grodsky said memberships were up.
Mr. Grodskv for Gary Silkaitis,_, Staff is trying to get ice rinks
flooded. The trend has bean a few cold days and then a warming,
which means starting the cycle of ice making over. The Lagoon rink
was open for one weekend, and about 30 skaters took advantage. Over
1,000 sledders were at James Hill Dec. 18-19. Mr. Newton asked
about budget - Mr. Grodsky said budget for both was S8300. They are
open school holidays/weekends through February 15, as weather per-
mits. Ms. Hallen asked if opening only one rink might be feasible.
Mr. Grodsky said in past years, there was a hockey rink at James as
part of the winter sports complexand the issue could be studied.
Bids are being received on dredging equipment for the lakefront.
Applications for sailboat and sailboard permits have been mailed.
Aquatic camp is 95% filled.
Mr. Grodsky also noted that Arts Camp was filled the beginning of
January, the earliest ever. The Children's Theatre production of
Babes in Toyland had 131 at auditions. Special Recreation, in
response to parent requests, reinstituted the Wednesday afternoon
swim program. The Fleetwood-Jourdain Arts Guild hosted a Martin
Luther King Celebration and exhibit in conjunction with the
Historical Society, which was well attended and excellent.
Bob Dorneker: The new season of broomball and hockey started.
Summer camp, preschool, hockey and figure skating camps, public
skate and rentals are doing well. The lobby is 90% complete, looks
great, and patrons love it.
SUPER INTEN- Resort on Council Budget Hearings: The City Council requested a memo
DENT'S to explain recent changes in the budget and how they affect programs.
REPORT: As part of the proposed 1993-94 reorganization, some Leisure
Learning Center programs will be eliminated due to lack of
popularity, some will be moved to other sites. The center
coordinator now manages the Special Recreation Program. The element
has been renamed Special Programs. The Recreation budget will be
considered January 23.
Spendinq Freeze: A freeze on pure;haws other than contractual will
be in effect through January. It will be reevaluated in February.
Senior Center Membership$: Staff and the Levy Center Advisory Board
have been addressing the issue of increasing membership. A town
meeting was held recently to help evaluate and improve programs.
Staff will begin an annual March membership month. The concept was
endorsed by the Advisory Committee. Ms. Hallen asked if issues
raised at the town meeting were being brought up one by one, and
whether the rule was still to allow only one visit before requiring
a membership. Mr. Newton asked if a systematic outreach program to
the community was in place. Mr. Grodsky said the advisory committee
was developing and reviewing strategies. A "minister's coffee" was
tried, with indifferent success. A "tech run" of the musical revue
at a reduced ticket charge was more successful. Other avenues are
being investigated and a report will be ready for March.
IPRA Conference: A number of staff attended the Illinois Parks &
Recreation Conference January 7-9 and brought back some useful
2
Ji,.�6 UNWLLP
40
information. Mr. Grodsky spoke on a panel about the scholarship
program. Ms. Hallen commented on one article from the NRPA magazine
which stated that 1/3 of the people who did not use recreation
-
facilities did not because there was not enough information on
facilities available. She suggested more recreation activity
information in public places and perhaps some colorful, permanent
display, possibly under glass, in public buildings. Mr. Grodsky
-
said some preliminary planning in that area was under way. The
Question of how funding was raised for programs was asked. Mr.
Grodsky said approximately 1/3 through city support, and 2/3 from
fees and charges.
�bvsittinq Afljer Programs: Prred Policv: Although programs and
camps have clearly specified pickup times, late pick-up of children
from programs and camps is a continuing problem. Staff stays until
every child is picked up. However, to pay staff for hours not
included in the budget, a "late pick --up" fee is proposed. This
practice has become common among preschools and childcare
facilities. The proposed fee is $5 for every 15 minutes over the
time specified. A five-minute "grace period" will be given; 10
minutes grace if the parent advises staff by phone prior to pickup.
This fee will become effective .tune 14, the first day of summer
camps. Mr. Newton questioned enforcement of the policy. Mr.
Grodsky said it would be up to the facility staff. He also asked
about publicizing the policy and notification to staff. Information
would be included in parent information given out before camps and
featured in camp newsletters as well as the usual publicity. Ms.
Hallen moved to approve the policy, Mr. Marsh seconded, motion
carried.
OLD BUSINESS:
GUIDELINES FOR
Discussion continued from the previous meeting, regarding tennis
TENNIS
court usage for tournament play. Guidelines have been developed so
TOURNAMENTS:
that people or groups interested in running a tournament(s) would
know how to apply for court usage. Mr. Wallin presented the
Proposed court use. Mr. Finston initiated discussion on rotation of
court use for tournaments to ensure optimum free prime court time.
There is also still some question about which set of courts the high
school will allocate to the summer tournaments. Mr. Finston said he
is concerned about possible discriminatory usage and would like the
court usage to be evened out more, although that might mean putting
tournaments on two or more courts. Mr. Wallin reminded the board
that it is practice to allow 1--2 courts for free play when classes
are Recreation classes are scheduled at a park. This limits play
further when smaller parks are utilized which have only 2 courts.
A synopsis of current and anticipated court use for Recreation
lessons, tournaments and leagues was presented. Ms. Hallen said the
issue can be delayed until information is received from the high
school regarding court use. More discussion of various courts and
balancing their use ensued. Mr. Grodsky clarified that Recreation
classes are offered in a limited number of locations based on
marketing information. Mr. Grodsky suggested the 9aard approve both
the tournament reservation guidelines and court usage in February
once there is confirmation of the high school court permit.
3
ROBERT CF40WN Revenues continue to exceed projections at Hobert Crown. Regarding
LAKEFRONT the Lakefront concessionaire, staff will have a payment schedule
CONCESSIONS: including late fees and penalties for Board approval for the
February Board meeting.
NEW BUSINESS:
BEACH OPENING A proposed Ordinance will change the opening hour on the first day
HOURS: beaches are open each year from 12 noon to 10:30 a.m. Ms. Haden
made a motion to approve the recommendation, Mr. Newton seconded.
Mr. Marsh asked for clarification that the change affected only
opening day. Motion carried.
CAPITAL IMPROVE-- The update has been postponed to the March board meeting.
MEW PROGRAM:
PUBLIC SKATE Staff proposes a one-year exclusion for a skater from the Crown
RECOMMENDATION: facility. Sue Szilagy has a record of trouble since 1985. A 2-year
exclusion has been previously approved. Her behavior over the past
several months has disrupted other patrons enjoyment and has been a
safety issue. Ms. Hallen asked if a caretaker should be approached.
Mr. Dorneker said there is none. Mr. Grodsky suggested the board
authorize staff to send a warning letter; if one more incident
occurs, she will be banned from the facility for one year. The
consensus was; the board endorsed the proposed warning and
exclusion.
AIRTH FUNDING Funds are requested from the Airth Training Fund in the amount of
RECKJEST: $1,306 for 1) $101 for IPRA conference to allow two staff to attend
as full delegates in areas of their specialty, 2) $185 for scuba
class for lakefront director's certification, and 3) $1020 for NYSC,A
certification for 68 volunteer coaches for youth sports programs
training. Ms. Hallen moved to approve, Mr. Marsh seconded, motion
carried.
Mr. Grodsky asked if the Board would meet as a committee of the whole to continue
discussion of goals and information from the November retreat, before the next Board
meeting. The Board will meet at 6:30 p.m. on February 18 in the Council Chamber.
COMMENTS FROM Mr. Marsh said he looked forward to serving on the board. Mr.
BOARD MEMBERS: Finston welcomed Mr. Marsh and wished him well. Mr. Newton asked if
there had been any discussion on the part of the City Council on
increasing Recreation Board membership numbers. None had been
heard.
ADJOURNMENT. Mr. Marsh moved to adjourn at 9:10 p.m., Ms. Hallen seconded. The
Motion carried.
The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday,
February 18, 1993 at the Civic Center, 2100 Ridge, at 5:30 p.m. in the Council
Chambers. This work session will be followed at 7:30 p.m. by the regular meeting.
minutes.jan.93
4
"Draft --blot Approved
"Draft -Not Approved"
EVANSTON RECREATION BOARD MINUTES
February 18, 1993
Mr. Finston called the meeting to order at 7:40 pm. The meeting was held at the Civic
Center, 2100 Ridge, Evanston, IL.
BOARD MEMBERS Mr. Irving L. Finston, President
PRESENT: Ms. Margaret Hallen, Treasurer
Mr. John Lesch, Secretary
Mr. Eric Marsh, First Vice President
Mr. Dennis Newton, Second Vice President
STAFF MEMBERS Mr. Richard Grodsky, Superintendent of Recreation
PRESENT: Ms. Elaine Ferris, Board Secretary
CONSENT AGENDA: Mr. Newton moved to approve the minutes of the January 21, 1993
meeting. Mr. Lesch seconded the motion, motion carried. Ms. Hallen
moved to approve the remaining consent agenda, including the bills
list, treasurer's report, and appointment of Jan Weeks to the
Special Programs Advisory Board. Mr. Marsh seconded the motion,
motion carried. The Treasurer's Report for January shows total
disbursements of $180,053.04.
Mr. Lesch asked for clarification on the procedure for introducing items or questions
into the regular meeting. Mr. Finston said a question may be asked at any time by any
Board member. Information is available between meetings from Division staff or the
Superintendent. In discussion, the question of whether staff should be present to
answer questions or excused was raised. Staff is always present if an issue pertaining
to their area of expertise is on the agenda. Mr. Finston said his opinion was if it
was essential, staff should attend, otherwise, staff may be excused and the
Superintendent will give the report. Mr. Lesch, Ms. Hallen and Mr. Marsh said they
preferred staff be present unless excused.
STAFF REPORTS: Chandler_Center's 11th birthday party is noon-5 Sunday, March 21.
Fleetwood-Jourdain: The FRAM pancake breakfast is Saturday February
20. Mr. Marsh said revenue helps supports FAAM programs for youth.
It is also the final weekend of "The Colored Museum". To date, four
performances have been sold -out. Mr. Marsh asked about the increase
in attendance. Mr. Grodsky said Mamie Smith, Gwethalyn Bronner, the
full-time theatre coordinator, and the Unity Network have been
responsible. The Unity Network also supports the theatre program;
both fiscally and with volunteers. Mr. Newton lauded the increased
support from the community.
Sports & Recreation Maintenance: Mr. Lesch asked why the recreation
maintenance starts so early. Mr. Grodsky said that in general, this
schedule allows an early start to work when the majority of people
are not utilizing facilities. In addition, during hotter months,
most work can be finished before heat becomes a problem. Changing
the shift was tried last year but was not successful. Mr. Newton
asked if Mr. Silkaitis also ran beachfront operations, Mr. Grodsky
said that Jim Ferrera coordinates lakefront operations during summer
under Mr. Silkaitis' direction. Dredging contract for the boatramp
was approved by City Council in the amount of $12,300. This is a
savings from last year's $13,800. Streets and Sanitation staff
operate the equipment. Mr. Newton asked what revenue was received
from the power ramp and costs for season opening. Mr. Grodsky said
net revenue is approximately $6,000 if you take all costs including
dredging into account. Sand from the dredging is used to replenish
other beaches. Some discussion ensued on lake currents and if it
would be possible to move the breakwater to eliminate the dredging.
Mr. Grodsky said the cost would be prohibitive. The ramp is
scheduled to open May 15. Staff is making ice at the lagoon only.
Hill and rinks formally closed February 15, but staff is responding
to the colder weather. Mr. Lesch asked what had been open this
winter: the lagoon was open 5 days, other rinks were open 2-3 days.
Base material and soil compaction are responsible for variation in
how ice freezes and how long it stays. Rinks are closed when the ice
is in poor condition for safety reasons.
Special Recreation: in response to parent requests, reinstituted the
Wednesday afternoon swim program. A group of 12 children went to
the Cernan Space Museum and Robert Crown for ice skating.
Levy Center Advisory Committee will report in March with their
recommendations for improving membership. Mr. Newton asked if the
possibility of establishing a tutoring program in cooperation with
the high school had ever been investigated. Mr. Grodsky said
similar projects had been tried in the past. 64 were in attendance
at a weekend brunch. This is part of a continuing process towards
opening the center on weekends. Life Enrichment Fund Board of
Directors authorized purchase of a large -screen TV. The weekly
movie program is drawing large audiences.
Public Information: The spring Arts & Recreation magazine has been
delivered. The Recreation Board article focusing on Robert Crown is
in this issue. All full-time and part-time staff will be wearing
name tags, which are designed on the computer, and laminated by
Robert Crown staff.
Business__ Off_ice: Revenues for the fiscal year through January 31,
1993 are $2,110,330. Expenditures for the same period total
$3,606,584. Ms. Hallen asked information be given in a graph
format, others agreed.
Robert Crown: Summer camp, preschool, hockey and figure skating
camps, public skate and rentals are doing well.
SUPERINTEN- Donation to Lakeshore Arts Festival: $2500 was donated for the
DENT'S Lakeshore Arts Festival by the Northwestern University/Evanston
REPORT: Research Park. This is the fourth year they have supported the
event.
Budget.. - Year End Projections: Spending freeze continues through
February. It does not affect programs. The projections are very
close to those expected. There was some discussion about
differences from the previous year.
Policy & Procedure Manual Update: Policy & Procedure Manual Update
continues: process is intended to tighten up and condense volume of
2
OLD BUSINESS:
LAKEFRONT
OONCESSION:
paper. Ms. Hallen moved to approve update of policies as presented,
Mr. Lesch seconded, motion carried.
Y.O.U, Survey Response: Mr. Grodsky brought the questionnaire for
the Board's response. Several of the Board have also received the
questionnaire. Mr. Grodsky will ask when a response i3 required.
If time allows, the Board will present a combined response after the
March Board meeting.
Windsurfing Agreement: Skokie Park District requested permission to
list windsurfing lessons in their brochure - Mr. Lesch moved to
approve, Ms. Hallen seconded, motion carried.
Sponsorship Agreement: Jim Ferrara, Municipal Sports Coordinator,
has been working on a Sponsorship Agreement whereby one of the three
local sports shops would be designated as the official supplier for
team/championship awards, The shop would in return supply trophies
for tournaments and the Arbor Day Five race, at approximately $1200.
Ms. Hallen voiced her concern over assuring a competitive price.
Mr. Grodsky said most area suppliers are competitive. Mr. Newton
approved of doing business locally. After further discussion, Ms.
Hallen moved to approve pursuing the sponsorship agreement, Mr,
Newton seconded. Motion carried.
Staff presented a proposed payment schedule for payment from the
lakefront concession, including late fees and penalties. Mr. Newton
moved to approve, Mr. Marsh seconded. Mr. Lesch questioned why the
problem, Mr. Grodsky said poor weather had a negative impact on
beachgoers, which translated into lower gross revenues. After more
discussion, motion carried.
SCHOLARSHIP The report of the committee on scholarships for camps concludes that
FOR CAMPS the current practice of allowing scholarship recipients to register
REPORT: for more than one summer camp session does not impact the budget
significantly. The practice should be allowed to continue. The
Board concurred.
NEW BUSINESS:
ENTRYWAY REHAB Fleetwood-Jourdain CDBG: Unallocated local option funds were
FLEETWOOD- solicited for completion of the entryway project, to include an
JOURDAIN: access ramp and panic hardware. Funds were granted by the committee
in the amount of $7,932, as requested. Ms. Hallen asked if the
completed entry will meet ADA requirements, Mr. Grodsky affirmed it
would.
TENNIS COURT The revised tennis court reservation procedures were presented. At
RESERVATION issue is spreading court usage so a fair allotment of time is
REGULATIONS ava)lable at all sites. ETHS courts have been permitted for use for
the majority of tournaments this summer. If the courts are
resurfaced, tournaments will be spread throughout the city, and the
tennis association understands the Board's direction and policy.
Ms. Hallen moved to approve the procedures as presented, Mr. Newton
seconded, motion carried.
CITY SMOKIi4G A ban on smoking in all city facilities except in designated
3
POLICY: areas and within 50' of the building is proposed. Designated places
should have some form of ventilation.
DOPIER MACHINE A three-year lease extension for the Chandler Center copier is
LEASE: CHANDLER requested. The cost is 30Q less per month. Mr. Lesch moved to
approve the extension, Ms. Hallen seconded. Motion carried.
Mr. Grodsky asked if the Board wished to continue to meet as a committee of the whole
to discuss goals and issues from the board retreat. The Board will meet at 6:30 p.m.
on March 18 at the Fleetwood-Jourdain Community Center.
ADJOURNMENT: Mr. Marsh moved to adjourn at 8:48 p.m., Ms. Hallen seconded. The
motion carried.
The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday,
March 18, 1993 at Fleetwood-Jourdain Community Center, 1655 Foster, at 6:30 p.m. This
work session will be followed at 7:30 p.m. by the regular meeting.
\minutes\feb.93
a
"Draft -Not Approved
u
+i,. 91 Y„, . i �lu. , u II AIIAIOa
EVANSTON RECREATION BOARD MINUTES
March 18, 1943
"Uralt-Not Approved"
Mr. Finston called the meeting to order at 7:32 pm. The meeting was held at the
Fleetwood-Jourdain Community Center, 1655 Foster, Evanston, IL.
BOARD MEMBERS Mr. Irving f . Finston, President
PRESENT: Ms. Margaret liallen, Treasurer
Mr. John Lesch, Secretary
BOARD MEMBERS Mr. Eric Marsh, First Vice President
ABSENT: Mr. Dennis Newton, Second Vice President
STAFF :MEMBERS Mr. Richard Grodskv, Superintendent of Recreation
PRESENT: !Is. Martha Logan, Puhlit Information Specialist
}ts. ,Miriam Shahs, Business !tanager
Mr. Boh Dorneker, Manager, Robert Crown Complex
Ms. Lois Miller. Manager, Lovv Senior Center
Mr. hnchF Blanchard, Coordinator, Special Programs
"ts. Mvra uorman, Special Recreation
Is. Elainp Ferris, Board Secretary
OTHERS PRESE\•I: Viola Burkhart. 1. VV LeMer Ads isnr% Committee, Bet Ivi- Palmer .
F l ep t wood--Jourda r n Adv l sore- Board,
C(ASFNI AGENDA: AN. Hallen moved to approve ransent agenda, including the minutes of
the Fehruarx• 18, 140 meeting, the meeting of the whole, the bills
list and treasurer's report. Mi . Lesch seconded the motion, motion
carried. Tho Ireasurer's Report for February shows total
disb1:rsements of 522 .812.yt,.
I.Fk) it\ILLF `ts. Burkhart repccrtod that t11F. sea member'S cotfPe was WPI1
A;1; "A, 1:I.!'of I : 1,1( #,11,vd. IhP ;t . 1011 ick s Uav luncheon had PIN attending. The
IA,).1rd (�t[;14)1Sed ,Ind ommf-ndrd thc� Ad-,•isor% Comm ittPo c)ri Ih(-1I-
m{.mbel Shtl, t elilt t .
I- I. I. I.f►+11- `IS- Iit,l tv+. PaImvt s.I I t fit, I Ac1!I hanclurt is March _', . fie Pride
101 PI'AI , Ia! f van,,t 11r1 Ilium ,in,i hug it Um;- t•: i l l perform with M-10 groups on
]Il"ltir1,=1 H, 1 cl:1 lnrtl t. f I" r ,l! :L•g u:. Ifit SI;I Ing and Sumnif-r art I\ It I(-s:
ml(194 t :in(i 1.1 nt-5;.•c. k.154 1 a h.i; ; . III it h('t a. nE'h I)I(igrargs I aSt 01,11 ,
5 11 1 I),i l I .alai Sutlut;l'I t11.1\ 141 „unit . til,l Ing tct rah ( 'afit IJ 'A I 11 11c' t tic %I(C i.
11t Apr 1 I rp. in,! a vi )e{i I) aska-t n" l I In ogram i s sctedu 1 ni I of h I gh
School students, a15c, that wrvk, IW Advisork ltuard is ,,orking witil
a group lot the ti11k. In ('11 ("Willso., , hinii-i a dlav, . (jjv . a werk.
STAI 1 1t! PORK: "W1 I W Logan, !Ohl 1, 10(mmat to" Wirking on the 511mm01 ma1IM/11 (•
ttis(ae, It% m-,I i as t IVVI S W Im,Stc i n i(tr tttc. Itivat i o. 'lilt, Division
clue-, "pt-r soma I t JI'd- t t 11a t 11P,0 r a- ht�ru,I Its. Al So t h t S 11111nt h.
wanking aln namf- tag" I „I a1 1 1 s t .a I i.
MIr lam Shah", Busin,ls% crll ire All c entf�r s %,11 ] hc, capahlF• of oil-1 ine
rc°g151ration Ir I"ligiamslart I%IIIVs warn 1-1votwucul-.Icurrdarn
I
Community Center is completed this April. Revenues were about 2%
lower this vear over last ,year, but expenses were bX lower. City
Support is higher since the parks maintenance staff were added.
Revenues through February 28. 1993 total $2,254,037. Expenses for
the same period total $3,915,519. These are preliminary- figures.
Mr. Gradslty far_ Gar •_Silkaitis, Sports & _Maitttenarlce bredging for
the Church St. Boat Ramp is scheduled to begin April 1. Beach
tokens go on sale April 1 at all community centers. Large family
discount continues, through May 31: buy four, get one free.
Ballfield maintenance will be done as soon as weather permits.
Tennis nets have been placed at several locations.
Bob Dorneker, Robert Crown Complex: Figure skating classes are doing
very well. The sound system capital improvement proiect for the
main rink is nearly complete. Speed Skating inevt did well. Spring
hockey had _) additional teams this year. Evanston Louth organi-
zation is beginning their fall planning and expects an additional
two teams this mill. The hocl.ev and skating growth is attributed tf]
the feeder program that started four- years ago.
SI:PERI`TEN- Classjact.ivity. surcharge: The surcharge put in effect to encourage
PENT "S part ieitk3rlts It) register early did not work. It was too small to
REPORT: matter for adult classes. and some classes did not receive
Iriformat toil on promotion unt iI the surcharge took effect. Staff
w i I I c•ontIraue tI) work on Pduc.atirig participants to register early,
but recommends the .surcharge be repealed. Mr. Lesch made a motion
to repeal the surc•tiorge, 4s. tiallen seconded. Motion carried. fir.
Finston asked it the idea was billed as "early registration
discount", it that v.ould ho more effective. Mr. Grodskv said that
is one of tho ideas staff is corisidering.
civic Cent er of f ir,I. Ef,nnva_t ion: liver, the nett month or so, the
i_Itif s Hu11dtlig Opordticni [llv1%ion mill be renovating the Civic
Cont er of f ice sp ar•c'. Tht• I emodel Ing a i I I make more of f icient use of
sluir•o , drift vi-f- a t e .1 I r I f,od I I or env 1 ronment f or our customers and
tit at t . 'Chore w.35 Borne ri i,,cuss l lrn ahmit , cui i t y wf•asui es.
Secr Ind hapt Is (.hut r 11 I.t,aglli• I Vital f,: The Human Srry ict-s c;,lmmi t the
Ill I,t ylt Irlft.aI, yl•I1 I I, Y. Irl 1 f'y 11•c'. eel .1 memorandum reg,irrll ng 1 hI•
%ill ' 11,,h111 III I ,, I.I:I 4s,151.1 t h.a 1 I l 1 .t► u• I four [)()I lit s vorf, agreod fill:
l I hf ] k•.ar uF hP t I t It'll "I •lntit Ill r+•at inn/tior t hshor'e Oir i st Ian
li.1S1.411 l,.II 1 I •'.,411•'. in1' 1`4', 3 "X IIal ]II% ISloll v'oll1 d Ili. I eS{II1IlSihle
{ I,t 1Il'1 � , ,t)<!�11 Ill'.•! -it I \11111 t l' III,, I t oaIl1S b I'll I Il llf- ,iccepl I'd,
4. 1I Il -I of 1 , 1 111 1 111 [ 1,1 i'•I -A III (•r I.I{-IIf", V.r111111 lof- .I I,I r' I , ,
f1•ir t lr 1{r.,t• ]h Ihf• jl•.IkIII 1 \,ti Lal l ill f1, Ilf•t,'rnllrlk- 1r5 i,ltllll'
1l: Ii se5 ,3gtI•I•II t:l tllt�
1•ar'II II i%agi, at iy,itl5,lltl I+Ivn51III iiIKii 5chooi (iLTHS `tail IS
f'•.,{I I')t Ifig ttit' t 1t 11, hI,ItII fill,,, rI using %choOl fal•IIIt If±S tor-
f11I'1111fig III,IgI,1111Sr.1 t 111 If'S� � t.tl t 1' 111 I.1,ir, t111ISll.II'd Ill P.iatf'lI on
I'r,)gr o"s r,t [ IIf• Il I til II "I IlII
�f�nnrti t.lillr r Kf'Sf'l y,,i dills: At IStill iti S{11 e:adifig 01111 Its-ig" %I' .l
fair 11homoill lit lmf, tti -c• tli.ahll it al sitf•ti. 1%,111si1111 lorri%hip
High tiwhl111i ,'Iltrr"t ti k I [ i IIf• I eStl! l acf.d f Or t he Itl.a If)] I t % fit t tll•
YlITI lei Totirnamf•rat s ,uid 1 r.ague.ti wi 1 I bl, spf earl t hl-migllslut t he I I t y
r11ur'1 s .f5 Ilt, Igri al t'It Iit t tat' nf,v lit 1.t1 tl p()I Icy .
CDBG Protect - Fleetwood-Jourdain: The constiru•tinn company doing
the entryway rehabilitation has ordered the new outside doors,
construction to begin mid -April and completion expected mid -May. The
office area will be remodeled. and a new trophy case will be added.
OLD BUSINESS:
YEAR-END Preliminary indications are that the department vnded up in a good
BUDGET REVIEW: cash position. Staff is to be complimented on the terrific job in
cutting back expenses.
SPECIAL
Mr. Blanchard introduced !Myra Norman, Therapeutic Recreation
P.ECREATION
Specialist. He also explained some of the goals set: to provide
UPDATE:
Additional program opportunities by utilizing cooperativr•agreements
With local organizat Ions f ike Misericordia and I.r+kotek; to evaluate
current programs, increase awareness of the sorvic.es provided by
Special Recreat ion via i newsletter, and ptoviding keereat ion staff
w' i t li Support necessa r% I" I i nc 1 ude anv c i t e zen in am program.
NEW BUSINESS:
SOCCER FIELD
Socuer fields are t,r+ing uti1+d to the imint where st-iff cannot maintain
PERMIT :
maintain them fast enough during summer months to get them into good
condition for fall plak . In a PI fort to keel, f rl,lds in good repair,
Staff proposes the t o l l ov i ng;
lippidept_ Groups: ]uuth the r•urrent police which allows Lvanston
Knuth groups and schor+in to use tho fields for league play at no
charge should remain the same. 21 N" prar't ice nn Kispiace, James 1
and James _' must hr- 1+ntrit celd as 1 h, more time the f rnlds are used,
the faster I hei, %,.-) i l d1-t el Il,rat e.
Nor1-Resident grouper _- 1l)ut_I1 and 1du1t - no practice of game permits
will he issued. rhi% wi 1 i help lessen the load I)rl Ilse f gelds.
RAdultS: Implement a strict livid hermit Police that
would includr+ pr1),Id fit insu!,1n1.1,, signod waiter% bv all partivi-
pants, livid damat:l' 1,t:iI.%:\I PI." a1tei a raw IuKPI rules, Or.
The rr+as"ns I im I h1. 1 „ . aw,•,,,bA changes III[ Adult Porm i t s include:
11,1',t 1'1 1% ',Ili,, m:,!I. :1M.!V, !, tiff rr+:lm5 will I+lav in all
t I,1+5 III V-V,ll hf•l 1..114+1 +•.ice %'Alt:, 911:tll,ti t, 11 1 1 .in(r•1 garnos due to f 11'!d
1-lidlil"11%. ill,•:+ :I- butmIAnli,li ':151ti in mainlaining and marking
•,t,i!! -d Ih1' I,1,1lc%. 'IS. Hal lell
in. I 1 1 :, 1+ n ,, Ili L1•tic h sr•c:uldl•d, m1)t 11:n call led.
:,'rl, 1111',i' ,•,
�11e 1l.tl:Sl:f. tlln'„ t1 Ilt)2.1111:.11rn!I 1•i"iti(,: N)a111d
1;,1�1,0.c c:I!r:I- r'to— St,l141: I 'r the I'll lIhase ,If ,! .,it (,I
.11111 1. �1,! 1,I li'led It, 1:I 114,11 I'
1 I,Illlrl l t lll,•n1 t 1) 11:1• \'()lit It
II I '• Illtit 11i I .,t:t't I'i 1.!! I":.
1rl'14'r.',11! I"
1 11'tte! t r tin-1t1r111:1 I-JtIIIII �)l Ih1' lnl%PI'SI
It \P1I fill �Ih1:
1 i : iniii%, wl 1 "no i•• tit, ,1 .;t .•._ NO 1 h,' I,'isui 1• K'udiP% 1i1qurlm1•ni b+•
r11.1 I :,l i I ned .tf: 1 ti,I !" : _ . If,.: - ' : 7:1 � 4.1 tilt % ,'dill at 11)[1. A I vsImplls,
1 I -IC: Ili . 1111— 1 +"rt,.'• , ••I, k 11 L, 1:111 I.11 11't I oil III, ti1.111 IT, I h1'
.11 1, u511'1'ti ! ! "& , Ii1. !".. i I•,ir 1:,I1 AIh1111. III . l I rlsl I'll askl+d .I
t 1't i �•I .t 1 1, 1' ]I,• S1'n: I - I ,•If - 11 1' 116'I II - , % I , I I I .11 I % 1'ti 111 . I I-s II mi Ived
11 1 1 I•I h1 stint a tivaa-Ni. , .. M— Ii,t 1 11'n i vt ,)nrdl•:d, uu)I rl:n �,at I reld.
u�. i i�llui�ll,., �0i IV IdViii �.n i��l i��I �VII
ADJOURNMENT: Mr. Lesch moved to adjourn at 8: w8 p, m. , Mg, H�71 1,, seconded. Tl�r�
motion carried,
The next regularly scheduled meeting of the Evanston Recreation N ird will be Ilursdav,
April 15, 1993 at 7:30 p.m. at the Robert Crown Community Center, 1701 Main.
Qinutes193mar
1
"Draft -Nut Approved
'II j J,,d�yye, I Ipl�Wj�Iy �I qq ,,II��`` iw� W.Iw �wii +4 �uiu ii, w4 .I! „�L 'i�d"llYlY tlli li ill fli i �61 ��i���i�� l'dW hkil lJ li"��Illi� 111A
"Draft -Not Approved"
EVANSTON RECREATION BOARD MINIIfES
April 15, 1993
Mr. Finston called the meeting to order at 7:35 pm. The meeting was geld at the Robert
Crown Community Center, 1701 Main. Evanston, IL.
BOARD MEMBERS Mr. Irving L. Finston, President
PRESENT: Ms. Margaret Hallen. Treasurer
Mr. Dennis Newton, Second Vice President
Mr. Eric Marsh. First Vice President
BOARD MEMBERS Mr. John Lesch, Secretary
ABSENT:
STAFF MEMBERS Mr. Richard Grodsky, Superintendent of Recreation
PRESENT: Mr. Gary Silkaitis, Supervisor of Sports and Recreation Maintenance
Ms. Miriam Shabo, Business Manager
Mr. Bob Dorneker, manager, Robert Crown Complex
Ms. Lois Miller, Manager, Levy Senior Center
Ms. Elaine Ferris, Board Secretary
OTHERS PRESENT: Suzanne Durburg, Levy Center Advisory Committee, Gene Bell,
Fellowship of Afro --American Men; Ms. Nancy Schofer, Bicycle Club.
CONSENT AGENDA: Ms. Hallen moved to approve the consent agenda, including the
minutes of the March 18, 1993 meeting, the bills list and
treasurer's report. Mr. Newton seconded the motion, motion carried.
The Treasurer's Report for March shows total disbursements of
$216,202.09.
FELLOWSHIP OF Mr. Bell said 250 children were in the program. Approximately
AFRO-AMERICAN 45 volunteers help coach and run the program from October through
MEN UPDATE: mid -March. The major fundraiser is Pancake Day. which served over
2,000 this year. Mr. Newton said he was impressed by the way the -_-_
program was run, from beginning to end. Mr. Bell said there wasT}
standing room only for the championship game - a great show of }
community spirit. He thanked the Board for their support. MRS-7
EVANSTON BICYCLE Ms. Schofer gave an update on club activities, including the
CLUB UPDATE: upcoming North Shore Century, September 19. The club has
approximately 200 members/families. Ms. Schofer expressed
appreciation for the printing of the newsletter by the Recreation
Division. The two main programs of the group are group rides, and
safety- education. Monthly, meetings are held at Levy Center and on
May 18, a bicycle "Open House" is scheduled to celebrate "Bicycle
Month". Anyone who buys a bike in May in Evanston will get a free
year's membership in the Bicycle Club. Ms. Schafer asked assistance
in publicizing events and perhaps printing of additional material.
Mr. Marsh asked if the club had programs geared towards 5-8 year
olds and safety. Ms. Schofer said it has been discussed. Currently
some programs are done by the Police Department in conjunction with
schools.
LEVY CENTER Ms. Durburg, chair, Levy Advisory Committee thanked the board for
ADVISORY REPORT: approving the proposal submitted in March. included is a plan for
increasing membership. Lois Miller, Levy Director addressed a
program of the Commission on Aging, intended to establish bridges
between Levy Center and the Commission on Aging. A volunteer
Recognition program in March honored volunteers with over 100 hours.
One member had 1566 hours! A drop-off in membership in the Men's
Club is being studied by Dr. Kamian and Joseph Levy Jr. Upcoming
special events include the Senior Fair and May Gala on May 14, which
honors outstanding seniors from each of the satellite clubs.
STAFF REPORTS: Llr. Grodskv for Martha LoR ,Public Information: Work is nearly
complete on the summer magazine issue, and the Theatre program for
"One Mo' Time".
Miriam Shabo. Business Office: Fiscal year end has been concluded.
Preliminary actual figures: Revenues through February 28, 1993
total $2,247,237. Expenses for the sane period total $3,000,881.76.
Ms. Shabo presented graphic representation of revenue and expense
distribution among the elements, which showed Robert Crown ice rink
as one of the largest revenue producers. Mr. Marsh noted that
although revenue may be important, our mission is support to the
community.
Gary Silkaitis, Sports & Maintenance The Church St. Boat ramp is
scheduled to open the first week in May. Northeast winds are causing
some slowdown in dredging. Beach tokens are on sale at all
community centers. Ballfield maintenance continues as weather
permits. The Arbor Day Race is April 18, about 250 are expected.
Mr. Finston volunteered to start race and give awards. All soccer
fields have been lined.
Bob Dorneker, Robert Crown Complex: Planning for summer staff, and
1-week shutdown to put in new ice. 2 Kiev hockey teams are expected
April 25 and will stav with area hockey families. Preschool program
for summer and fall is being planned, have been able to expend to
accommodate everyone who requests, so far. Current participants get
first chance to register. Have 8-10 teams for summer broombail.
Spring ice show is May 14-16.
SUPF.RINTEN- 92-93 Year -End -Results: Division ended about $130,000 in the black.
hENTIS Pleased with year-end result. Several things targeted to take place
REPORT: in the current vear have already taken place. Staff is to be
complimented on the terrific job in cutting back expenses, and
increasing revenues.
Reference from Alderman Newman: At the March 25, 1993 city council
meeting, Alderman Newman made a reference to you, " to expand the
membership of that (Recreation) Board from five to nine members." He
also noted, "... it also needed to brought to Council." The motion
carried with no nays.
In September 1992, the General Assembly approved legislation that
would allow for the expansion of a Recreation and Playground
t.
Commission. The increase would have to be approved by a City Council
in the form of an ordinance. President Finston will invite Alderman
Newman to speak at the May Board Meeting. Discussion followed.
Arbor Day Five Race: Race date is Sunday, April 18, 1993, 9 a.m. at
Lee Street Beach. An estimated 250 runners are anticipated.
Donations have been received from Shemin Nurseries, T.L. Fritts,
Orfishl Sports, Active Endeavors, The Locker Room, Davis Street Fish
Market, Peter Jans Golf Course, Wilmette Bike A Sport and Vertels
Chicago Runner.
Annual E1DA cial Uisclo6ure A Affiliation Statement: The form must
be filed by May 1, 1993.
CDBG Proiect -- Fleetwood-Jourdain: The construction company doing
the entryway rehabilitation has ordered the new outside doors,
construction to begin mid -April and completion expected mid -May. The
office area will be remodeled, and a new display case will be added.
OLD BUSINESS:
COURT USAGE: Mr. Wallin furnished charts showing the proposed tennis court usage
for summer 1993 recreation classes and tournament use.
CONCESSION The Concession and Vending operations continue to do very well,
UPDATE-ROBERT better than staff had projected for the month of March. Summer day
CROWN: staff has been hired. The recent lobby renovations at the Center
have increased over-the-counter sales in the concession stand.
Net profit to date (July 92-March 93) is $27,050.87.
BEACH TOKENS: Beach tokens went on sale April 1st. Tokens may be purchased at the
Civic Center office and at all community centers during normal
business hours. The Beach Office will open on Saturdays and Sundays
from 10 am to 5 pro starting Saturday, May 8. During April and May,
token prices are: Resident-$15, Resident family -buy 4 get 1 free,
Skokie resident $17, non-resident $23.
NEW BUSINESS:
MULTICULTURAL District 65 requested information on Division programs for a
EDUCATION multicultural education survey. Staff will return the survey.
SURVEY: In brief; all programs in the Division are multicultural.
NYSCA COACHES Youth Sports coaches have been required to obtain National Youth
CERTIFICATION: Sports Coaching Association (NYSCA) certification in past years.
The original plan was that coaches had to be certified prior to
league playoffs or their teats (if eligible) would not be able to be
in the playoffs. last November, it was mutually agreed that all
volunteer youth sports coaches must be certified by NYSCA prior to
the start of their coaching season. Staff will conduct additional
clinics to hell} coaches meet the requirement.
In order to test the agreement, the 3rd/4th/5th grade Co -
Recreational Softball league coaches will be required to get their
certification before the season starts.
LEVY CENTER Ms. Hallen will represent the Board at the Levy Center May Gala
MAY' GALA: May 14, honoring outstanding seniors.
FLEETWOOD- Production of "One Mo' Time" begins May 17. This summer marks the
3
JOURDAIN second season with a special children's production. Mr. Grodsky
THEATRE: complimented Gwethalyn Bronner and Mamie Smith on the turnaround in
theatre attendance.
COMKENTS FROM Mr. Marsh emphasized the need for conaunity ownership of parks.
BOARD MEMBERS: Mr. Newton said the letter received from Reverend McCallister was
unacceptable, factually wrong, and unChristian. He said an apology
is owed to the Superintendent and department. Ms. Hallen noted the
parameters set up to run the basketball league were previously
approved by the Board, and staff has bent over backwards to
accommodate it.
Ms. Hallen asked if all members had taken an area/center to learn
more about. Mr. Finston asked about salary range on ice rink
personnel.
ADJOURNMENT: Mr. Newton moved to adjourn at 9:18 p.m., Mr. Marsh seconded. The
motion carried.
The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday,
May 20, 1993 at 7:30 p.m. at the Chandler Community Center, 1728 Central. The meeting
will be preceded by a 6:30 work session.
\minutes193may
4
"Draft -Not Approved
I
"Draft -Not Approved"
EVANSTON RECREATION BOARD MINUTES
May 20, 1993
Mr. Finston called the meeting to order at 7:32 pm. The meeting was held at the
Chandler Community Center, 1028 Central, Evanston, IL.
BOARD MEMBERS Mr. Irving L. Finston, President
PRESENT: Ms. Margaret Hallen, Treasurer
Mr. John Lesch, Secretary
Mr. Eric Marsh, First Vice President
BOARD MEMBERS
ABSENT: Mr. Dennis Newton, Second Vice President
STAFF MEMBERS Donald J. Wirth, Director, Parks/Forestry & Recreation
PRESENT: Richard Grodsky, Superintendent of Recreation
Gard• Siikaitis, Supervisor of Sports and Recreation Maintenance
Miriam Shabo, Business Manager
Martha Logan, Public Information Supervisor
Kevin Wallin, Manager, Chandler Community Center
Lois Miller, Manager, Levy Senior Center
Elaine Ferris, Board Secretary
OTHERS PRESENT: Ms. Mary Wood, Robert Crown Community Center; Mr. Ron Tash, Mr. Ken
Markham, Evanston Youth Hockey Association; Alderman Newman, Ms.
Joan Hickman, Fleetwood-Jourdain Community Theatre Unity Network.
CONSENT AGENDA: Ms. llallen moved to approve the consent agenda, including the
minutes of the April 15, 1993 meeting, the bills list and
treasurer's report. Mr. Lesch seconded the motion, motion carried.
The Treasurer's Report for Ma.y shows total disbursements of
S1216,839.43.
ALDERMAN Alderman Newman presented background on the proposal to expand the
NFWA4,\N• „umber of people on the Board from five to nine members. Recreation
Boards have been restricted by State statute to three to five
people. The law has been changed to allow Recreation Boards to have
up to 9 members. His desire to increase the Recreation Board is not
a commentary on the work of the Board. However, with a bigger board
there is more opportunity for diversity. He asked the Board's
consideration of the change. Ms. }fallen questioned what the purpose
for changing the current structure of the Recreation Board is.
Further, Ms. Hailers asked if the community had requested a change?
:alderman Newman stated that it is very difficult to get on the
Recreation Board, Mr. Finston asked if Mr. Newman was aware of
opportunities for individuals, with a demonstrated interest in
recreation, to serve on the various community centers' advisory
boards. Ms. Hallen asked assistance in garnering recommendations for
commurity center advisory boards. Alderman Newman suggested a
regular communication to City Council giving available openings
would be useful.
Ms. }fallen suggested to Alderman Newman that recreational services
are not geographic, and have nothing to do with wards. Mr. Finston
noted his concerns, which included selection criteria of the Board
and whether diversity is a relevant concern in the Board's mission.
The Board's recommendations will be conveyed to City Council after
further discussion. A special meeting will be convened to discuss
the matter further.
EVANSTON YOUTH Mr. Tash requested a closer association with the Evanston Youth
HOCKEY ASSOC. Hockey Association (EYHA) and the Recreation Board. The UPDATE:
Association has increased in numbers by 35-45% in the past years.
EYHA is promoting Evanston as a focus for youth hockey. Mr. Tash
noted this puts more pressure on the ice rink. The push is to get
younger children (6-7-5 year olds) involved in hockey. The most
pressing need is to establish a perception of youth hockey apart
from the violent sport shown on television. EYHA would like the
Recreation Division to be more involved in the hockey program; and
would like help in promoting events, sponsoring tournaments, and
getting more community involvement in programs. Fluctuation in
numbers is a problem, as is the need for more ice time. EYHA does
buy ice time from other areas, as available. The perception on the
part of parents, is that hockey is a violent sport. with children,
it's a fast and exciting sport. Only one injury has happened in six
years of play. Would like to emphasize to the community as a great
team sport, developing camaraderie and a lot of pride. Mr. Lesch
asked if ice time was the biggest problem. Mr. 'Tash agreed. Ms.
Haden asked if the limitation of ice time was hindering promotion,
if rinks had gotten together to promote the building of another
rink. Mr. Tash said that had been considered by both Winnetka and
Oak Park. There is a tremendous need, but it is an expensive
proposition.
STAFF REPORTS: Miriam Shabo. Business office: Revenues for the first quarter will
be given at the June meeting. Scholarships for the first three
months of the fiscal year have gone down, mostly due to the
reorganization of the playground program.
Gary Silkaitis. Sports & Maintenance The Beach office opened May 8.
Beach tokens are on sale at all community centers. Staff is thankful
for the lack of alewives. unlike last vear. Boat racks are ready
for the season. Softball is under way. In maintenance, a
substantial amount of time has been devoted to graffiti removal.
Outside painting is under way, including railing at Lighthouse
beach, and picnic tables and signs.
Mr. Grodskv for Bob Dorneker, Robert Crown Complex: Painting of the
ice is under way, to be complete by the weekend. Spring ice show
was very successful. Summer program preparation is under way.
Martha Logan, _Public Information: Current work includes: pocket
calendars for Starlight Concerts, programs for Children's Theatre;
production of nametags for employees as part of the customer service
program and working on a mural for the outside of Recreation
2
N
offices. Ms. Hallen noted again that items in the Citv's Highlights
should be more timely.
SUPERINTEN- Summer Bus Bids: Robinson Bus Company is the sole bidder for the 1993
DENT'S playground program bus bids. The bus bids are consistent with the
REPORT: 1992 season. Ms. Hallen moved to accept the bids, Mr. Marsh
seconded, motion carried.
Customer Service: Mr. Grodsky co-chairs the customer service
steering committee, which is reviewing how the city does business
and formulating recommendations for improving city systems.
1994-95 Budget Deliberations: The budget deliberations are scheduled
to finish by the beginning of August, review with the Board will
begin in late August. As in the past, the budget will go to the
community center advisory Committees for their review and comment.
The Board's consensus was the schedule is acceptable.
Fleetwood-Jourdain Construction Update: Construction is going well,
and is about 95% completed. Some masonry wont on the front steel
column and painting remain; and doors need adjustment.
Airth Fund: Reauest for NYSCA Coaches' Certification Funding: Board
approval of training costs for certification through NYSCA of 49
youth sports coaches is requested. Current balance is $2357.95,
amount requested is $735. Mr_ Lesch asked the funding source, Mr.
Grodsky replied the amount is interest earned on the principal from
the former Evanston Sports Association (ESA) Airth Fund. Mr. Lesch
moved to approve the expenditure, Mr. Marsh seconded the motion,
motion carried.
AYSO Soccer use of Martin Luther Ring Lab School Fields: AYSO has
had a tremendous influx in numbers of soccer players: well over 1200
plavers. This means some fields have been moved to accommodate. In
agreement with School District 65, the north field at Bing Lab
School is used for soccer. The field has been split into two small
kindergarten fields. The kindergarten soccer program has been moved
to ring Lab school to avoid a conflict with Pony League baseball.
Games are played on Sundays between 12 and 5 p.m. This has created
quite a parking problem for the residents living along McDaniel.
After speaking with the alderman of the second ward, Dennis Drummer,
and several of the neighbors, appropriate signage on McDaniel has
been placed to direct people where to park. The language reads that
"soccer parking is on the west side of McDaniel from Lake Street to
Davis". Parking is also available in the north and south parking
lots of ring Lab school. A park patrolman has been detailed to the
site to educate people as to the parking arrangements.
Mr. i"inston asked i1 establishing a resident only zone was
considered. Mr. Grodsky cited traffic studies and the short soccer
season as indications that a limited zone was not necessary.
Evanston Youth llockev Association Report: The Evanston Youth Hockey
Association has been instrumental in providing a traveling league
hockey program for youth interested in playing an advanced level of
hockey. In a recent meeting. staff attitudes towards hockev and
marketing techniques were discussed, and how we might work together
to build a better partnership. Following are some points agreed on:
1] Recreation staff would be happy to help EYHA in securing and
3
installing banners in parks and at the rink. 2) EYHA will assistMW
Robert Crown staff with tournament proposals. 3) A new Learn to mom
Skate Hockey Class will be added this fall, and ice scheduling
adjustments will be trade when possible. 4) The Division and EYHA
will combine in purchasing additional hockey equipment for the
equipment loan program, 5) EM will supply volunteers to help run
concessions during tournaments. 6) The Division will help
distribute EYHA flyers through schools. 7) EYHA bylaws will be
amended to include a liaison from the Recreation staff at the Robert
Crown Center to serve as a resource on the EYHA board. 8) EYHA
receives a subsidy of approximately $5500 per year in the reduction
of costs for ice rental as an affiliated group. As agents and
volunteers of the Recreation Division, they are covered under the
general liability insurance for the City of Evanston. Mr. Lesch
asked if the assistance with concessions was intended as a
fundraiser, or as a convenience. Mr. Tash said it is to help the
concession operation during tournaments and events.
Mr. Grodsky noted MNA runs a quarter -page ad in Arts & Recreation -
magazine each year. Because of their affiliate status with the
Recreation Board, staff recommends that the $200 fee be waived. Mr.
Lesch moved to waive the fee, Mr. Marsh seconded, motion carried.
Mr. Finston asked if problems could be broken down from the broad
areas expressed. Mr. Tash said closer contact will help members
resolve rather than react to problems. Mr. Finston said the Board
will be receptive and support staff and activities like EYHA's that
reflect what the community wants.
Lakefront - Free Beach Day Provosal: Mayor Morton, in her inaugural
speech, proposed two recreation related items: a free beach day and -
open gym during summer months. Staff is investigating gym use and
will comment on that proposal at a later date. After some financial
analysis, it was agreed a pilot "free beach day" on Mondays in July
and August at Clark Street Beach would be feasible. Proof of
residence would be required, and the program would be evaluated at
the end of summer with a recommendation for next year. Ms. Hallen
suggested approving the program this year and if successful,
adopting a formal policy next year. Mr. Finston asked about
advertising. Mr. Marsh moved to approve, Mr. Lesch seconded, motion
carried. Mr. GrodskN, will formulate a memo to human Services
Committee noting the Board's decision.
Bicvcle Club: Mr. Grodsky noted receipt of a Ietter from the Bicycle
Club thanking Ms. Logan for assistance with the publicity and noting
a terrific turnout for the llrcycle Open House at Levv Center May 18.
Camp antastic: A new mint-(amf) program for middle school youth (13-
15 year olds) has been proposed by Emily Mills -Palmer. The program '
will run 3 days a week t.4/W/F). Staff asks that 51,000 allocated
from at -risk funds be used to fund this pilot program. Ms. Hallen
moved to approve funding not to exceed $1,000 for the pilot year .�
onI'v, Mr. Lesch seconded, motion carried.
Internship: An internship student from Northwestern University,
majoring in Sports Management, will be joining the Division from
September through December (no stiperid).
4
YW I I I Y 111 Y r +II li i, . i . i1 11, 11 1 1 Y - 119 i I 1 i1Y II 11 . . I i Aliwi I
OLD BUSINESS: There was no old business.
NEW BUSINESS: Resolution Honoring First ecreation Board elciden : Mr. Finston
read the resolution honoring Leroy "Tink" Kreutzig, first Recreation
Board president in 1954 (attached). Mr. Lesch moved to approve, Mr.
Marsh seconded, motion carried.
Fleetwood-Jourdaiii Community Theatre Undatg: Ms. Bronner put
together a synopsis of fall -winter theatre and promotions. The
Unity Network has been doing a great job. Ms. Hickman mentioned the
theatre can use all the support and help it can get. Organizations
can use a night at the Theatre as a fundraiser. The summer
children's program is "The Emperor's Nightingale", July 13 and 14.
Mr. Marsh asked if the theatre advertises to groups. Ms. Hickman
said advertising is on flyers and programs, in addition to a media
kit. Staff is working with other park districts and schools to
increase attendance.
COK4FNTS FRO!-{ Board Tour of Prourams and Facilities: Staff requests a date for
BOAPJi MEMBERS: the tour. It will be Wednesday, July 14 at 9 a.m. and start at the
Civic Center.
Ms. Hallen mentioned the popularity of "midget basketball" program
for 5-7 year olds and a similar program for 8-10 year olds, at
Fleetwood-Jourdain Community Center. Men's team was sanctioned for
the 3rd vear in a row by NCAA. Levy Center May Gala recognizing
outstanding seniors was attended by about 200, it was very nice.
ADJOURNMENT: Mr. Lesch moved to adjourn at 8:55 p.m., Mr. Marsh seconded. The
motion carried.
The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday,
June 17, 1993 at 7:30 p.m. at the Civic Center, 2100 Ridge.
\minutes\43ma%
5
"Draft -Not Approved
Resolution
L#wAe", Leroy "rink" Kreutzig unselfishly gave of himself in the unending quest to create a better quality of
life for his fellow Evanstonians, in part, as first President of the Evanston Recreation Hoard; and
WheA,uw, Leroy "Tink" Kreutzig was an active force in the organization of the Fourth of July Parade, and
L*teAeaA, Leroy "Tink" Kreutzig was a devoted husband, father and grandfather, one who believed that "family"
and "good name" were a person's lasting contribution to society; and
WhgA¢az, Leroy "Tink" Kreutzig will be missed by the Evanston Recreation Board and Division of Recreation, who
will, in his absence, carry on in his finest tradition of seeking the "best" for the good of society;
FLOW THEREFORE, BE IT RESOLVED that the Evanston Recreation Board and Division of Recreation commends the late
Leroy "Tink" Kreutzig and his valuable services during his lifetime.
BE IT FURTHER RESOLVED that a copy of this resolution wiII become a part of the official minutes of the Evanston
Recreation Board with appropriate copies forwarded to his family.
Entered into the official record this 20th day of May, 1993.
to President
retary
''Draft -Not Approved''
EVANSTON RECREATION BOARD MINUTES
June 17, 1993
Mr. Finston called the meeting to order at 7:30 pm. The meeting was held at the Civic
Center, 2100 Ridge, Evanston, IL.
BOARD MEMBERS Mr. Irving L. Finston, President
PRESENT: Ms. Margaret Hallen, Treasurer
Mr. John Lesch, Secretary
Mr. Dennis Newton, Second Vice President
BOARD MEMBERS
ABSENT: Mr. Eric Marsh, First Vice President
STAFF MEMBERS Richard Grodsky, Superintendent of Recreation
PRESENT: Miriam Shabo, Business Manager
Martha Logan, Public Information Supervisor
Lois Miller, Manager, Levy Senior Center
Elaine Ferris, Beard Secretary
OTHERS PRESENT: Ms. Liese Weiss, Levy Center Advisory Committee, Mr. Lou Berman,
Postcard Club.
CONSENT AGENDA: Ms. Hallen moved to approve the consent agenda, including the
minutes of the May 20, 1993 meeting, the bills list and treasurer's
report. Mr. Lesch seconded the motion. In discussion, staff noted
the Board may want to omit the ,tune 3 minutes from the consent
agenda as the final form of the letter to the Human Services
Committee regarding Alderman. Newman's proposal to expand the
Recreation Board from five to nine members, has not been approved.
Mr. Newton moved to approve the consent agenda, excluding the .Tune
'i special meeting minutes, Mr. Lesch seconded, motion carried. The
Treasurer's Report for June shows total disbursements of $239,592.69
as of May 31, 1993.
Sa1Li.0- lLUB Peter Butterfield is the new Commodore, fiette MCCarthv kill continue
REPORT: as liaison to the Cite. Ms. McCarthy thanked the Recreation Board
for support. one of the club's goals for this vear is to increase
membership by 20. Two regattas, advertised nationally, serve to
draw potential members to the Evanston lakefront, and, of course,
1wovide additional beach revenue, Members provide lessons at no
c1wrgP for new tunit ers . Mr. Nowt on asked if training was d"ne for
teens. Ms. 4rLarth; said vps, on a voJunteer basis.
LW rDVI SOR1 Liese Weiss noted Mr. Lesch spent time with the Advisory Committee
CtYtMITTE:F: and thanked Ms. Hallen for speaking at the May Gala. A new flyer
will he mailed to adults over 55 in the community.
ROBERT CR04N I'he Ads- t sore Committee's recommendation on establishing on a police
ADVISOR1: outpost in Crown tenter will be given at the July Board meeting.
uu � „i ull0�
STAFF REPORTS: Gary Silkaitis. Sports b Maintenance Beaches opened 10:30 am
Saturday, June 12. Maintenance staff is doing final moving for
camps. Aquatics camp is doing well. Softball games are behind due
to rain.
Martha Loitan. Public Information: Evanston Review ran a correction
on free beach day to show that it starts July 12. There was some
confusion with citizens, but signg are now posted. The Starlight
Concert pocket calendar is completed. Work continues on the season
brochure for the Fleetwood-Jourdain Community Theatre, and program
for their benefit gospel concert on Saturday June 26.
Miriam Shabo. Business __Office: Revenue through April 1993 is
$625,088. Expenses for the same period total $539,900. 379
scholarships were granted this quarter, slightly less than last year
due to a restructuring of the playground program. An intern is
working with the business office for 6 weeks, courtesy of the PIC
job program.
SUPERINTFN- Ilse of Evanston Township High School Facilities: Staff will be
DENT'S meeting with the Superintendent of Schools on July 1; he is very
RFPuR1: interested in the proposal for shared use of the facility after
hours.
August Sun Tournament: Don Walton has requested co-sponsorship from
Recreation Division for this tournament. Staff has reviewed
sponsorship policy. Proposed courts are those at Mason Park and
Fleetwood Jourdain. More information will be available at the July
Hoard meeting.
Mavor's Request for Summer Open Gym Time: Mayor Morton proposed a
tree drop -in program. Staff will work on providing such a program.
AT-PISY FISHING The second annual "Take a Kid Fishing" trip was very successful. 35
PP.OGRA"i: children attended, and caught a lot of fish. Skokie Marine
furnished lunch, and the Evanston Boat Ramp Association furnished
boats and expertise. Staff proposed a resolution honoring their
wholehearted enthusiasm in this endeavor. Mr. Newton moved to have
staff prepare an appropriate resolution, Mr. Lesch seconded. Motion
carried.
PF:RSci,hAl
Federal gurdel Ines state that personal Class A watercraft can not be
$+-1TVRCR.,1FT
banned from Facilities that received federal monies. Under this
(1W)INANCEl
stipulation, personal watercraft will be allowed to launch and
return to the Church Street Boat Ramp. Permits will be required, at
the same fees as other power craft. The City Council will consider
a change in rird i nance .
OLD BUSINESS:
PciST{:ARli SHOW
Mr. Lou Merman requested a reduction in rate for the rental of bevy
Center for the Postcard Shrew in November from $415 to $315. Mr.
Berman ncite}d the show is well -established, and is the only one in
the area readily' available by public transportation. Rising costs
have forced most shows into suburban areas. Mr. Berman also noted
the increase in local business. Mr. Newton asked table costs, time
involved and cleanup time. Mr. Lesch asked the number of members.
Mr. Finston asked about advertising costs. Staff advised 1992 rate
IN
is reduction of rental cost from $50/hr. to $35/hr. Mr. Newton
recommended the rate remain at the already reduced $35/hr., and the
club be responsible for cleanup. Ms. Hallen moved to adjust the rate
to $35/hour for the 12 hours required, Mr. Newton seconded the
motion. Ms. Hallen asked if the rate would carry through for
additional hours if needed, staff said yes. Mr. Grodsky noted that
there is a rental on Saturday evehing, so setup would have to be
accomplished Sunday morning. Motion carried. Mr. Newton recommended
review next year, and that cleanup must be handled to everyone's
satisfaction; rental time will include cleanup time. Mr. Berman
noted the tremendous amount of work involved in putting on this show
every year, Mr. Finston offered that the group that this is not an
eleemosynary group. It is not the intent of the Board to subsidize
any group. To the extent that subsidies are provided, they are for
groups at their onset, and the intent is to have groups become self-
supporting.
H-XNDI(.AI'1'ED CDBG has approved purchase of two Stair-Traks, equipment which
LIFT Al FLEET will enable wheelchairs to be "walked" up stairs. The equipment uses
-W00I)/.11i111t).N1% a frame supporting a wheelchair, guided by one person behind the
CENT O equipment. The battery is capable of going 65 flights between
charges, and is very easy to operate. Accessibilitv at Fleetwood-
Jourdain Center and Theatre will be improved. The equipment is
portable, and fits in a closet. A video presentation was made.
I'ROPIiSl'D Mr. Newton recommended adding a sentence to the response to
E:1IANSIO\ iir Alderman Newmian's proposal to expand the Recreation Board from 5 to
THE 9 members, to the effect that Recreation does not represent specific
BOAR[ interests, geographic, programmatic or other. The Board's consensus
there is no compelling reason to increase the size of the board at
this time. fir. Newton moved to approve the letter to the Human
SPr%ices Committee giving the Hoard's opinion, as revised. Mr.
l.esch seconded the motion, motion carried.
T01+ 01' The Hoard will tour- programs and facilities on Jule 14.
FPFF fil. vJ! The proposed tree beach day was approved b\- Human Services Committee
without comment. Residents will be able to access Clark Street
Heach on Mondays from Julv 12 through August. Proof of residenty is
required.
NEW BUSINESS:
11Et1'I1`1I\-XR] A staff committed has been working on non-resident tees. A pro-
PFOrF.l "\ posed policy grants Evanston residents the first opportunity to sign
SON-kl'S11rt.\l tip for programs. Certain programs are excluded. The pol icy proposes:
FEES: 11 A non-resident is defined as a parson who lives outside the zip
Codes 60201 and hO2O2 , or the Evanston Township Corporate limits.
Those nor -residents residing in rip code bQ 0 3 and attend Evanston-
SI:okifo Scho4d bistrict 6) or Evanston Township High School District
"0 ", shall the permitted resident Recreation program benefits if a
Recreation bivision program is school based. School based programs
are those that are co -sponsored with the public schools. 2) No less
than a fair share 10% surcharge will be assessed on all Recreation
Division programs except as follows: Robert Crown ice rink programs,
athletic leagues and daily admission fees. 3) Residents shall be
given the privilege of registering for Recreation programs no less
than one 11) week before open registration. In the case of summer
camps, residents shall be given thirty (30) days to register before
open registration. The one week or thirty days shall be determined
by the delivery dates of Arts & Recreation magazine, and shall he at
the beginning of the summer, fall, winter and spring sessions.
This policy will be reviewed on a periodic basis and modified as
necessary. .
The committee has wrestled with many issues and believes this
proposed policy is fair. Leagues, the ice rink and daily admission
fees are recommended exceptions to the policy because the primary
goal is to raise as much revenue as possible to offset their direct
and indirect costs. Since there is severe competition in our
service area for these programs, it was felt that non-resident fees
would drive business away, thus, increasing the division's city
support.
Staff would like input and recommendations from the Advisory Boards.
Mr. Newton moved to request input from advisory boards, Mr. Lesch
seconded, motion carried.
COtflF.NTS FP09 Mr. Lesch queried the different rates for different volleyball
HOARD 41-3fliFRS: referees. Staff will investigate and reply. Ms. Hallen asked about
the division of sailboard and swimming beach and noted the small
si7p of the swimming beach. There is currently about 300 feet of
beach .
\1tJ(WPV1FNT: Ms. Hallen moved to adjourn at 8:53 p.m., Mr. Newton seconded. The
motion carried.
rh, rw%:t IOKUlarIN Scheduled meeting of the Evanston Recreation board will be Thursday,
lul•. 1 1 ass"{ at ;:'fir) p.m. at the 1.P« Centpr, 1 i!X) Maple.
\ Itt i nr r t f—A to t t u nN
Draft -Nor Approved
"Draft -hot Approved"
EVANSTON RECREATIOS BOARD MINUTES
July 15, 1993
Mr. Finston called the meeting to order at 7:30 pm. The meeting was Feld at the Levy
Center, 1700 Maple, Evanston, 1L.
BOARD MEMBERS Mr. Irving L. Finston, President
PRESENT: Ms. Margaret Hallen, Treasurer
Mr. John Lesch, Secretary
Mr. Eric Marsh, First Vice President
BOARD MEMBERS
ABSENT: Mr. Dennis Newton, Second Vice President
STAFF MEMBERS Richard Grodsky, Superintendent of Recreation
PRESENT: Gary Silkaitis, Supervisor of Sports & Recreation Maintenance
Robert Dorneker, Manager, Robert Crown Complex
Miriam Shabo, Business Manager
Roche Blanchard, Special Programs Coordinator
Elaine Ferris, Board Secretary
OTHERS PRESENT: Mr. James Peterson, Evanston Windsurfing Association, Mr. Gary
Peterson, Evanston Running Club, Mr. Richard Seaman, Robert Crown
Advisory Board & Fourth of July Association.
CONSENT AGENDA: Mr. Lesch moved to approve the consent agenda, including the minutes
of the June 17, 1993 meeting, the bills list and treasurer's report.
Ms. Hallen seconded the motion. Mr. Lesch asked about the disparity
in rates for volleyball referees; Mr. Grodsky said rates vary based
on length of service. Motion carried. The Treasurer's Report shows
total disbursements of b 345,491.48 as of June 30, 1993.
w1NDSIRFING Mr. James Peterson reported a terrific year for the Club. A swap meet
CL1:1- RFPORT: held this spring attracted people around the lake from Kenosha to
Benton Harbor. The club hits met on the bicycle path plans. A
moonlight sail is planned for August. Mr. Peterson said fencing off
the area for boardsailers from the swimming beach turned out to work
perfectly in separating sunbathers from sailors. He thanked the
Board for their support. Mr. Grodsky noted an ordinance change will
take effect to bring parking into line with areas north and south of
the sailboard parking. Parking will end at 9 p.m., which should not
affect use by windsurfers.
H� W NG Mr. Gary Peterson reported the club has 130 members, over 70% from
(il'B RFPOR7: Evanston. The club does interval training at ETHS outdoor track,
and for 2 months indoors, in winter. The club also supports the
Arbor Day race. This year Miriam Larkin, a member of the club, is
starting a non-competitive running program at Dewey School, called
the Dewev Dashers. The Running Club furnished a small grant and t-
shirts for the program. Sunday mornings the club is starting non-
competitive runs for interested participants. Mr. Lesch asked about
interval training; Mr. Peterson noted it is a 2-3-4 mile run, but
taken in 1/4-1/2 mile sections, with short breaks in between. This
helps build endurance and speed. Mr. Peterson asked about
coordinating the Running Club program with the Recreation Division
program at the high school, as the club currently uses school
facilities. Mr. Grodsky said the issue could be brought up at a
later date, as arrangements would have to be worked out with the
high school.
ROBERT CROWN Mr. Seaman thanked the Evanston Recreation Division for assistance
ADVISORY: with the Fourth of July and Starlight Concerts (Tuesdays, 7;30 at
Dawes Park!). Fireworks went well. The Robert Crown Advisory Board
was asked to approve the consideration of a police outpost at the
center. After considerable discussion on duties and public opinion,
the Advisory Board approved the outpost. The officer will share
space with the hockey program director. Mr. Leach moved to accept
the recommendation, Mr. Marsh seconded. In further discussion, Ms.
Hallen asked about hours the officer will be available. Mr. Grodsky
clarified the beat patrol officer will use the office during his
shift on an irregular hours. Signage will be similar to that in use
throughout the building. Motion carried.
STAFF REPORTS: Bob Dorneker. Robert Crown Complex:, Ice sales are going extremely
well. New programs for the studio rink, including birthday parties
and a summer broomball league, have helped. Youth programs for fall
will include a junior high floor hockey program on Wednesday evening
instead of after -school. A number of requests have been received
for this type of program.
Rich Grodskv for Martha Loran. Public Information: is finishing the
magazine, which should be out around the second week of August.
Miriam Shabo. Business Office: Revenue through June 1993 is
5921,256. Expenses for the same period total $781,222.
Garr Silkaitis. Snorts & Maintenance Daily and token sales beach
revenue is making up for a slow start: Water is still cold.
Rainouts have put the summer softball about 3 weeks behind. An
engineer has been hired to evaluate relighting the softball fields
at James Park. The work will be done in late fall. The new lights
will have less spillover to neighbors. Crews are working for the
Lakeshore and Ethnic Arts Fest. Mr. Finston thanked staff for the
new tennis nets at James Park.
SI"PERISTEN- FY92-93 Budget U p pte: This is the middle of the heavy spending
DFtiT'S period. Pro.iections are not yet available, but indications are
hFPORT: that things are going well. Staff is doing a great Job.
Use of Evanston Township High School Facilities: Staff met with the
Superintendent of Schools and Director of Security on July 1; the
proposed use is for 4 connected gyms on Saturdays from 11-4, for 17
dates beginning in October. Staff and the high school are working
out details for use of the pool. Mr. Marsh asked the driving force
for opening up the school, Mr. Grodsky said current school admini-
stration has a different philosophy on the community's use of the
school building after closing. Mr. Alson wants people to understand
the building is for the community. The program, as scheduled, would
eA
cost S1360. Ms. Hallen moved to approve expenditure of at -risk
funds for the program at the high school, Mr. Lesch seconded, motion
carried.
Sumner DroD-in Pro rapt: Mayor's drop --in program started at
Fleetwood-Jourdain, Chandler and Robert Crown Centers. No one
showed up at Robert Crown or Chandler, but a consistent 17-2.1 show
up from 1-7 at Fleetwood-Jourdain. An end of season review will be
given. The first free beach day at Clark Street beach had about 200
swimmers.
Fleetwood-Jourdain Recreation Aide: Jocelyn Mallard has resigned.
She will be teaching part-time as needed. Staff will be evaluating
the position and recommending how to proceed as part of the budget
process.
Latino Outreach Proizram: Through the Human Services Department,
staff has given two free beach days to the Latino Outreach program
at National Lewis university.
Mr. Grodsky noted the Mason Park Basketball program is going well,
as is the midget basketball program on Saturdays. The Fleetwood-
Jourdain Community Theatre production, "The Emperor's Nightingale"
will run two more weeks, and is a terrific production.
AUGUST SUN Staff has approved a joint program based on the Board's policy.
TOURNAMFNT: Kevin Wallin and Robert Lloyd are coordinating with Don Walton for
this tournament. Courts used are Mason Park, Fleetwood Jourdain,
Ackerman, Bent and Cartwright Parks. Flyers are at the community
centers. Any proceeds will be split between Fleetwood-Jourdain
Center, Family Focus and Mothers Against Gangs.
PR£BUDGET Finance Committee meetings will start Thursday, September 9 at
MEETINGS: Fleetwood-Jourdain Community Theatre.
OLD BUSINESS:
1ST 6 2ND
The Mayor would like the Recreation Board to meet with the task
BAPTIST CHURCH
force members and discuss recommended changes with them. Because of
RFrokr'II!ATTON
the budget process taking place, the meeting will take glare in
COMMITTFE:
September. The group is requesting a reversal of the trend toward
fee -supported programs and/or greater access for low-income
residents. A letter wi l l be sent to set up the meeting. Mr. Finston
noted once the existing fee -supported program structure is altered,
not only will those projects and programs suffer, but there is a
ripple effect wh;ch laps over into other areas. When embarking_ on
this sort of program, the long-term consequences must be looked at.
Mr. Marsh said it is important to hear what the task members have to
sa►. Ms. Hallen noted the amount of paperwork to enroll in
programs, and asked if it was simplified. Mr. Grodsky said the form
has been reduced to one page, and can be completed at any community
center or the Civic Center. Once verified, information is kept on
file and reviewed on a six-month basis. The same financial
guidelines are used as those for the school lunch program.
FVANSTON POWEH The resolution approved at the June meeting was read into the record.
BOAT ASSN.: {A cop} is attached to these minutest.
3
NEW BUSINESS:
SUMMER A resolution of appreciation to the Evanston Police department
PLAYGROUND; Charity Fund's in honor of their 20th year of sending children to
Summer Playground was read. (A copy is attached to these minutes.)
Ms. Hallen moved to approve the resolution, Mr. Marsh seconded the
motion. Motion carried.
COMMENTS FROM Ms. Nallen noted the scope and depth of services and programs pro --
BOARD MEMBERS: vided for citizens was amazing. She suggested a reporter 1'rom the
Review might want to attend next ,year, since they only get. things in
pieces or when there are problems. Mr. Lesch commented o►l the sane.
ADJOURNMENT; Mr. Lesch moved to adjourn at 8:25 p.m., Ms. Hal len seconded. The
motion carried.
The next regularly scheduled meeting of the Evanston recreation Board will be Thursday,
September 16, 1993 at 7:30 p.m. at the Chandler Center, 1028 Central. There will be
a meeting of the Finance Committee on Thursday, September 9 at the Fleetwood-Jourdain
Community Theatre, 2010 Dewey, time to be announced.
\minutes\i3july
4
"Draft -hot Approved
'Draft -Not Approved"
EVANSTON RECREATION BOARD MIN Ms
septessber 16, 1993
Mr. Finston called the meeting to order at 7t36 p.m. The meeting was held at Chandler
Community Center, 1026 Central St., Evanston, IL.
BOARD MD®ERS Mr. Irving L. Finston, President
PRESENTS Ms. Margaret Ballen, Treasurer
Mr. John Lesch, secretary
Mr. Dennis Newton, Second Vice -President
BOARD HEMBSRS Mr. Eric Marsh, First Vice -President
ABSENTe
STAFF liEim s Donald Wirth, Director of Park/Forestry and Recreation
PRESENTS Richard Grodsky, Superintendent of Recreation
Miriam Shabo, Business Manager
Martha Logan, Public Information specialist
Bob Dorneker, Manager, Crown Center
Kevin Wallin, Manager, Chandler Community Center
Roche Blanchard, Special Programs Coordinator
OTHERS PRESENTS Rev. Janet Tate, Second Baptist Church
Kay Muller and Toni Aiello, First and Second Baptist Reconciliation
Tank Force
CONSENT AGENDAS Ms. Hallen moved to approve the consent agenda, including the
minutes of the July 15, 1993 Recreation Board meeting and the
September 9, 1993 meeting of the Finance Committee of the Whole; the
bills list and treasurer's report. Mr. Leach seconded the motion.
Motion carried.
Mr. Grodsky asked that the Board consider the nomination of Mr.
Larry Eisen to the Special Programs Advisory Board. Ms. Hallen moved
to accept the nomination; Mr. Newton seconded the motion, motion
carried. The Treasurer's Report shows total disbursements of
$527,431.00 for the month of August, 1993.
BAPTIST CHURCH Ms. Kay Muller said that she moved to Evanston in 1979. She explained
TASK FORCES that she understands budgets and fee -based revenue from her back-
ground of service on the Arlington Heights Park Board and that she
understands the tension the City is under from budgetary
constraints. She said she also understands what it means to be
disadvantaged and explained haw she personally benefitted from help
from her community and from free basketball and playground programs
and free beaches.
She stated that when she moved here in 1979, she appreciated
Evanston's diversity and sense of community. she said that she now
has young grandchildren, and Evanston is not what it once was. she
noted that 22% of students in School District 65 are at or below the
poverty level; with that percentage or higher of poor high school
students. She stated that she got her figures from the number of
students qualifying for the free lunch program and that if students
couldn't afford lunch, they couldn't afford to pay for recreation.
She said that the tax base goes to basic services and that
everyone pays (through rent or through property taxes). Because
recreation's fee -based services are less expensive than going
elsewhere, she said that whoever does pay gets a subsidy of sorts.
Those who can't afford the fee, in a way, subsidize those who can
afford to pay.
She said she came to ask for three things: 1) free beach tokens
distributed through the schools via a voucher system to all kids
eligible for the free lunch program; 2) the appointment of en ad hoc
committee of community members to review the trend toward fee -based
recreation and 3) expansion of the voucher system to all other fee -
based programs offered to Evanston children.
Mr. Newton asked Me. Muller to further describe "unstructured"
activities. She said that unstructured recreation is held on a drop -
in basis, that no lessons are taught and that materials are
supplied.
Ma. Toni Aiello said that a local mother and grandmother ahe
knew from her work at the Nichols Lighted School program wanted
their children to do something this summer and were excited that
Mondays were free at Clark street beach. She would like to see our
community provide all children access to ice skating, basketball,
and free beaches and feels that is what her rent should go for.
Rev. Janet Tate said that she moved to Evanston in January, but
had been associated with Evanston for nine years. She said she is
trying to get involved with youth and sees younger kids having to
mingle with people who are not their equal. She said kids have
nothing to do and parents let them stay outside where they are
exposed to drugs and things that are not right for them. They have
no place to go for recreation or to make them happy. In addition,
she said they need to get away from their environment and enjoy the
luxuries of recreation. The church/Dodge area is horrible; people
get weak and fall prey, she concluded.
ldr. Donald Wirth said he agreed with Ma. Huller about the fine
recreational activities provided in Arlington Heights, but their
community is basically homogeneous and is very different socio-
economically. Evanston has many economic and ethnic groups.
He said that the frustration he senses from the task force deals
with perception, such as Who pays for what in a diverse and
heterogeneous community. He said that the task force came to the
Evanston Recreation Division, but there are other agencies, not just
one division in one department. The Arts Council and Ecology Center
also provide recreational activities, as does the library, both
school districts, private schools, churches, two local park
districts, Northwestern University and the peter N. Jans Community
Golf Course.
He said that the important thing was to agree to look at the
issue comprehensively and to involve other agencies. Although the
Evanston Recreation Board is very visible, it doesn't have much
money, he said. There is an inter -agency committee with a number of
agencies in place. Most agencies have not taken advantage of our
services.
Mr. Wirth concluded that he recommends that the Board consider
some mechanism to sit down and invite all agencies to look at this
comprehensively.
Ms. Muller said that the school is providing recreation, but
that is not why she pays them taxes. She said that she wants the
community to decide how to spend the recreation dollars. she wants
them to decide if a this is a just use of our money and that she
can't ask that of a private agency.
Mr. Newton said that just 40t of every dollar in the recreation
budget comes from the taxpayer.
Hr. Finaton asked that the agenda continue and thanked the
guests for their appearance. He told them to feel free to contact
the Board either in a formal manner in board meetings or informally
in the Recreation Superintendent's office.
Ms. Muller asked when the topic will be discussed. Hr. Finaton
said that the topic will be put on a distribution list for formal
discussion or they could set up informal meetings.
Mr. Leach asked if the task force wanted simplification of the
scholarship process and if they wanted different programs or free
programs. Ma. Muller repeated the committee's recommendations.
Hr. Newton posed the question: if we eliminate fee -based
programs, how will we be able to have free programs? He asked:
should we eliminate fee --based programs and therefore have fewer free
programs because we have less money? Or, should we raise prices for
the fee -based programs to cover more scholarships? He added that he
appreciated the tank force's work, and pointed out that he felt it
had a very soft Locus.
Rev. Tate said that all of us should consider the youth and that
we should keep them in mind and not wait too long.
Hr. Finaton pointed out that there are older people in the
community, as well.
C018C9Wr8 FROM There were no comments from observers.
ODBERVBRSe
ADVISORY BOARD There were no Advisory Board reports.
STAFF REPORTSt Miriam Shabo, Business Mannaeri has been working with Martha Logan
on long-range planning for bringing the typesetting of Arts and
Recreation magazine in-house. The revenues for the fiscal year
exceeded last year's revenues by 6% for the same time period.
Expenditures are down 31 compared to last year.
Martha Logan. Public Information: has completed work on the
Fleetwood-.ourdain Community Theatre season brochure, is working an
promoting fall programs and long-range planning for Arts and
Recreation magazine.
Rich Grodsky for Gary Silkaitiat, Sports and Maintenancet Beaches are
closed and the lakefront or -rice �.s aeing closed. The crew is
painting the entry hall at Levy Center. Ball diamond renovation is
going well at James and Crown fields. AYSO and ESA soccer has
started. Mr. Finston commented that James Park has tannin court
problems and the now soccer fields have sinkholes due to the
landfill beneath the park.
Bob Dorneker, Robert crown Complex: Fall classes have started and
registration is good overall, plus there are 30 participants in a
new beginning hockey class. There is a floor hockey league on
Wednesday evenings for middle school students. EYHA held its 2nd
annual hockey tournament and had 20 toams. Preschool enrollment is
good. The Robert Crown Advisory Board met Tuesday and was happy with
the proposed FY 1994-95 budget.
Roche Blanchard, Special Programs: reported that attendance at the
six Starlight Concerts totalled approximately 7,000. The fall
Special Recreation newsletter is completed and being sent to
parents. Fall programs started at Levy center and Evanston
Children's Theater rehearsals started this week.
Kevin Wallin, Chandler community center; Chandler opened Monday
after two weeks of intensive maintenance. Gymnastic classes start
Sept. 27. An aerobics coordinator and two night-time custodians have
been hired. Program attendance has reach a saturation level.
suPEKIrrSRDm 8 Free Beach pays and Summer Drov-In update: A total of 1,420 Evanston
REPORTt residents took advantage of the free beach days on Mondays at Clark
Street Beach. The summer drop -in program at Fleetwood-Jourdain ended
the summer with an average of 24 youth per day. Chandler Center
averaged 4-5 children per day. Robert Crown Center averaged 3-4
children per day, sporadically. This is due to the general climate
of the centers. Fleetwood-Jourdain is considered a home away from
home for many children and drop -in programs are traditionally well -
attended. Chandler Center has some drop -in sports programs, so some
children are used to going there for drop -in activities. At Robert
Crown, 64 children already received scholarships for the Day camp
program, which narrowed the participant pool. In addition, moot
people are used to going to Crown Cantor for a program, then
leaving. in all cases, due to a late start, publicity was not as
strong as it could be with additional lead time. He recommended
continuing the program next year.
Mr. Leach asked if someone who can't afford a beach token can
get one. He was told yes. Ka. Hallen said that some parents are
unable to fill out the forms. Mr. Grodsky added that each spring
lakefront staff sends letters to social service agencies regarding
scholarships for free beach tokens. For instance, Mothers Against
Gangs received 50 free tokens. in addition, tokens can be discounted
on a scholarship basis just as with classes.
Ms. Hallen moved that the Free Beach Days at Clark Street Beach
and the three free Drop -in Programs be continued next year. Mr.
Leach seconded the motion. The motion passed unanimously.
use of Evanston Township High school Facilities: staff met with
school officials to negotiate the use of four gyms and the pools.
The School Board has agreed to the concept and will vote formally to
approve the proposal at their next meeting. The Evanston Recreation
Division will spend approximately $2,024 to staff the open gym/open
swim, programs; ETHS will spend about $3,400 on janitorial staff. The
program is free to middle school and high school students. In
addition, there will be a joint venture between the Recreation
Division and School District #202 to take a recreational interest
survey of high school students.
FY 1994-95 Budget: The Human Services Committee is scheduled to heat
the Evanston Recreation Division's budget on Oct. 4th at 7s30 p.m.
Due to scheduling conflicts, no board members present will be able
to attend. Mr. rinaton suggested that Mr. Harsh may be able to
attend. if he in unable to attend, the meeting may need to be
rescheduled.
National Recreation and Parks Association Conventions, will be held
the week of Oct. 18, so the october Recreation Board meeting will be
held on Thursday, Oct. 28 at Robert Crown Complex.
Ungraded telephone system: Chandler Community Center has requested
an unbudgeted purchase of an AT&T Partner R3 telephone system, which
will enable staff to improve customer service and improve
operations. The new headset will allow faster registrations via
telephone, because staff can have both hands free for typing. in
addition, because one staff person can use the portable phone when
supervising sports programs in the gymnasium, we will not need to
have a second person on duty to answer the telephone in the office.
The total purchase price is $2,438.80, but will be offset by reduced
personnel cost, with a net savings of approximately $400. Hr. Newton
moved to purchase the telephone equipment. Hs. Hallen seconded the
motion. The motion passed unanimously.
Boat Ramp Bondst were sold 12 years ago and most people came in this
year to recoup their money. State law requires that the unclaimed
remainder be put in an escrow account for 7 years. There is over
$16,000 in interest earned. Staff recommends going out to bid an a
rescue boat, motor and trailer and estimates spending about $13,000.
Using only one boat for rescues and Aquatic Camp activities has
shortened the lifespan of the current rescue boat. Hr. Newton asked
where a new rescue boat will be stored. Due to its size and weight,
it will be moored at Dempster Street. Staff recommends keeping
$3,000 for future repairs. Ha. Hallen moved to purchase a new rescue
boat, motor and trailer for approximately $13,000. Hr. Finston
seconded, The motion passed unanimously.
Capital Improvement Plan: Due to overcrowding, staff would like to
recommend that the CIP include the construction of an addition to
Chandler Center. The addition could be placed north of the gym. It
is possible that Chandler's Advisory Board could help raise half the
needed money and the city could match the funds. Hr. Leach said that
the city is experiencing budget problems and asked if the addition
would house old programs or new programs. Staff replied that both
new and old programs would benefit. Hs. Hallen said she would be in
favor of the project if the community got involved and City Council
approves. Hr. Newton said he would be in favor of adding the project
to the CIP and then exploring the plan further. Hr. Finston said he
would support community participation and fund raising. The Board's
consensus was that it would work with Chandler's Advisory Board and
the community. Hr. Finston said he would attend Chandler's Advisory
Board meeting in the future.
OLD BUSINEABe
XON-RESIDENT
All advisory boards have reviewed and approved the policy. The
FEE POLICY:
Special Programs Board recommended that the non-resident fee notes=;"
exceed 101 of the resident fee. Hz. Leach moved that the policy be
accepted as written; Ms. Hallen seconded. The motion passed uanan-{-:-_
imousi The lie will be in effect beginning the Summer of 1994.`s'""
Y • policy g 9
1954-95
The superintendent went to all advisory board meetings. overall,
3
BUDOET:
they were satisfied with the budget. Levy Center's board was pleased
about increases in soma of their programs. Special Program's board
felt that participants in the Special Recreation Camps received a
real bargain for the fee. Chandler's board was glad fees remained
=_=_
the same and that free programs would continue. Fleetwood--,TourdainIa
board was pleased to be able to participate in the staff
-
reconfiguration following the full-time staff opening but was
concerned about the reduction in contribution from the Theatre Unity
Network.
Mr. Newton moved that the FY 1994-95 budget be approved in its
entirety subject to clarification of the Fleetwood-Jourdain
Community Theatre Unity Network budget. Ms. Ha den seconded the
motion and it was passed unanimously. Mr. Finston will send a memo
to task force members and ask them to review the Unity Network
request: Ms. Gallen and Mr. Leach volunteered to represent the board
at the task force meeting.
Cofflums FROM Mr. Newton reported on the successful Justin Wynn soccer feat. Ms.
BOARD bOMERs Hallen said she was looking forward to future meetings with the lot
and 2nd Baptist Church Reconciliation Task Force. She also expressed
her condolences to Mary wood (Robert Crown Advisory) and her family
on the death of Mary's husband that morning. Mr. Leach expressed his
frustration with the police Department due to their towing of
residents' cars at 9:00 on evenings Starlight Concerts are held. Mr.
Finston complimented Kevin Wallin regarding the scheduling of tennis
league play. He said he was glad the visitors attended the meeting
and that he felt the Recreation Division was responsive to the
diverse needs of the community. Current members will walk hand -in -
hand with new members of the board, Mr. Finston said.
ADJOURlMMNTs Mr. Leach moved to adjourn at 9:24 p.m. Mr. Newton seconded. The
motion carried.
The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday,
October 28, 1993 at Robert Crown Community Center, 1701 Main St. at 7:30 p.m.
ML\ADMIN\recminutes 'Draft -Not Approved"
P
. � WI . � I u N W.I "I I W i Nil-, IN 4,' ILI I i . ,YI ICI IIII1611II11.1,il 1I1it , 11161
"Draft -Not Approved"
KVAHSCti RECREATION BOARD MINUTES
October 28, 1993
Mr. Finston called the meeting to order at 7:32 p.m. The meeting was held at Rober
Crown Community Center, 1701 Main St. , Evanston, IL. Mr. Finston welcomed the new Boar
members and 8th Ward Alderman Jon Holsman. Mr. Holsman said he looked forward t
working with the Board on recreation issues. After a brief recess for refreshments
the meeting resumed. Mr. Grodsky introduced staff to the Board.
BOM MEMBERS Mr. Irving L. Finston, President
rnA-Al Ms. Margaret Hallen, Treasurer
Mr. John Lesch, Secretary
Mr. Eric Harsh, First Vice -President
Mr. Norman Barber
Mr. Oliver Gray
BOARD MEMBERS Mr. Dennis Newton, Second Vice -President
ABSENT: Mr. Morton Denlow
Ms. Yolanda Hernandez
STAFF lEt8 Richard Grodsky, Superintendent of Recreation
PRESENT: Miriam Shabo, Business Manager
Martha Logan, Public Information Specialist
Bob Dorneker, Manager, Crown Center
Kevin Wallin, Manager, Chandler Community Center
Roche Blanchard, Special Programs Coordinator
Mamie Smith, Manager, Fleetwood-Jourdain Community Center/Theatre
Lois Miller, Manager, Levy Senior Center
Gary Silkaitis, Supervisor of Sports and Recreation Maintenance
George Dotson, Program Manager, Robert Crown Community Center
Carol Wharton, Fleetwood-Jourdain Community Center
Michelle Hawkins, Recreation Intern
Elaine Ferris, Board Secretary
OTHERS PRESENT: Mr. Allen "Bo" Price, Evanston Drum & Bugle Corps; Ms. Stac
Holsman, Brummel Park Neighbors, Alderman Jon Holsman, 8th Ward.
CONSENT AGENDA: Ms. Hallen moved to approve the consent agenda, including th,
minutes of the September 16, 1993 Recreation Board meeting; th
bills list and treasurer's report; and the appointment of Lind
Sugar to the Levy Senior Center Advisory Committee. Mr. Lesc
seconded the motion. Motion carried. The Treasurer's Report show
total disbursements of $384,149.00 for the month of September 1993
Mr. Grodsky noted
the Chandler Advisory Board desires to meet with Recreation Board
_
members interested
in discussing the option of trying to raise matching funding for an
addition to Chandler Center. Mr. Gray, Mr. Finston, Mr. Lesch and Ms. Hallen will',
attend the meeting
on Tuesday, November 16, 7:30 p.m. at Chandler Center.
FLEETWOOD
Kickoff of the FAAM basketball included an open house, an exhibit
JOURDAIN
on the second floor gallery, coordinated by Debbie Allen. Mr. Marsh
ADVISORY HOARD
noted that this is the 25th year of FARM basketball, and it was
REPORT
celebrated by a dinner -dance. FRAM serves over 300 area children.
`-
A good time was had by all. FAAM is looking towards another 25
years. Planning continues for the Dr. Martin Luther King, Jr.
program on January 17; to include an arts extravaganza centering
around youth and children. Carol Wharton, standing in for Mr.'
Price, told the story of the Drum Corps very educational bus trip
{=_ -=
r 41k .
to Dallas to compete at the VFW National Convention (where they came
in second!). Mr. Price thanked the City of Evanston for its support
over the years.
STAFF REPORTS: Ms. Miller, Levy Center Manager, thanked the Board for approving Ms.
Sugar's application to the Advisory Committee. Mr. Finston
commented on her excellent credentials.
Miriam Shabo, Business Manager; has been working with Martha Logan
on long-range planning for bringing the typesetting of t%rts and
Recreation magazine in-house. Revenue for the fiscal year to date is
$1,725,645. Expenditures for the same period total $2,418,332.
Martha Logan. Public Information: has completed work on the
Fleetwood-jourdain Community Theatre season brochure, is working on
promoting fall programs and long-range planning for Arts and
Recreation magazine. The part-time assistant PR person has resigned
and interviews are in process.
Gary Silkaitis, Sports a dr_MaintenarKqs Crews are clearing the
toboggan chutes of weeds and moving materials in readiness for the
outdoor ice rinks. The lakefront office is used for winter boat
storage. Tennis nets will be removed. One is left at each court in
case of warm days late in the season. Several hundred man-hours have
been spent getting the softball diamonds in shape in anticipation of
the renovation of the lighting at James and Crown fields. The
softball season starts in April and continues into November.
Sailboard and power boat ramps are closed November 1.
Bob Dorneker, Robert Crown Complex, The Robert Crown Advisory Board
,
Flea Market is November 6. Evanston Youth Hockey Association held
its 2nd annual hockey tournament. Preschool and grade school
Halloween parties are planned. Progress is good for the Nutcracker
ice show scheduled the second week in December.
.�
Mamie Smith. Fleetwood-Jourdain Community Theatre/Center: The
theatre opens on November 6. Several new community outreach
programs are in place: one entitled block -by -block outreach.
Residents on different streets receive vouchers for free tickets to
the theatre, to develop and see if there is interest in the theatre
in surrounding areas. A "Seniors Sunday" program is under
development. About 30 people a day use the fitness center. The
monthly membership is working well. About 300 children are expected
for a Halloween party.
w
Lois Miller, Levy Senior Center: A brochure to invite new members to
�3:
Levy Center, designed b Martha
gn Y Logan, has been mailed. Response
Tom°
has been good. Several new activities include a Restaurant of the
Month club, an investment club, and some evening programs. The
benefit show is November 6 & 7. Mr. Lesch asked about the lobby
a
renovation: carpeting is expected to be completed and furruture
�_
arranged by the opening of the Revue.
-_-
Kevin Wallin. Chandler Community Center: A Halloween party for
preschoolers through 5th grade is scheduled. Chandler has started
open basketball on Sunday morning. 35 people wait for the 7 a.m.
opening! An aerobics coordinator and a gymnastics instructor have
'i_
aw
been hired. The walls against the outside berms are being water-
proofed, insulated and drains installed. Teruus lessons are
'd
contracted to an outside specialist for the second successful year.3'`
An update will be provided at the November board meeting. A "March]
;tfi
Madness" party will be held to coincide with the NCAA basketball
tournament. Mr. Leach asked if the parking was under recreation
auspices. Mr. Wallin said the golf course manages parking on the
=_
golf course grounds during Northwestern athletic weekends.
_
-_
Roche Blanchard, Special Programs: The Children's Theatre will be
�tfI=4_-
performing the "Three Threes" November 20-21. A new theatre director
a._
s
is Kevin Bellie. Tae Kwan Do, country western and ballroom dancing,
and dog training continue at the Levy Center. Special Recreation
swimming and gadabout programs continue, as does sign language
classes.
SUPEML„"A-WAU�J.'s L@keshorq_Arts FestLyAj: Recently, the Arts Council requested that
REPORT: the Ethnic Arts Festival be allowed to increase the number of
artists and vendors (currently limited to 100) to equal that of
Recreation Division's Lakeshore Arts Festival (135 + 8 food
vendors). A community meeting was held and a compromise was reached
that each festival could have a total of 135 "vendors". The
agreement will have a negative effect on our revenue budget of about
$700. To offset this, staff will increase the artist fee to $100
from $90. Mr. Lesch commended staff for efforts toward the
coapromise.
Lease fo: Energy Say D Puma at Robert crown: The third backup
compressor was destroyed by fire recently. Two are sufficient to
maintain the ice in cold weather, a third is needed in mild
temperatures. Some ice time was lost, but a compressor and motor
was purchased at a cost of $27,000 and should be on line shortly.
The unit had served over 20 years.
A performance based contact is being negotiated to save on
electrical costs by reducing the run time on the ice compressors.
Mr. Dorneker gated that it could also save 25-50% of the scheduled
maintenance costs on equipment, as the system boosts pressure after
it leaves the pump, causing less wear. Mr. Lesch moved to give the
Superintendent approval to negotiate the appropriate contract. Ms.
Hallen seconded the motion, motion carried. Mr. Grodsky said this
is probably the last area in which significant savings can be made
in maintenance. First year actual savings will be $17,000.
Internship Studegt: Mr. Grodsky introduced Michelle Hawkins, an
internship student from Northwestern University, with the Division.
The Division has three students this season. This is a sign of
confidence on the part of the universities placing students with the
Division.
1994 Summer Cam Brochure Bid Aracrovaj: A complete analysis of the
bads will be available at the November meeting for approval.
Arts and Recreation Magazine - Renew Contract: The contract was bid
last year with the option of reneging for an additional year without
going through the bid process. The City Council approved the bid
and its conditions. The Division is exercising that option and will
renew for another year.
Nutrition Site at Fleetwood-Jourdain,: A five year contract was set
up with this agency, which serves congregate and tone -delivered
subsidized meals Monday through Friday. The agency has a new
director and Center staff discussed specific areas and duties for
which each is responsible. Mr. Barber mentioned he had heard
complaints on the food and presentation and asked if anything could
be done. Mr. Grodsky said the Division has no authority over the
program other than their use of the building.
Levy Center Loco : Mr. Levy Jr. presented a possible logo for the
Levy Center. The Recreation Board requested Mr. Grodsky to ask the
Levy Advisory Committee for recommendations, bearing in mini the
Division has a logo, which has been extensively in use on all
printed matter and advertising. Ms. Hallen asked if it was feasible
to do a slip -in logo, using the framework and changing the name.
The advisory committee will return an opinion to the Board for the
November meeting.
IPRA State Conference January 13-15: There is funding for Board
members to attend the IPRA conference/professional training seminar
in January. Mr. Brodsky asked who would like to attend: Ms. Hallen,
Mr. Finston and Mr. Lesch indicated an interest.
The Purchasing Director requested Mr. Grodsky obtain approval of
replacement tables, chairs and chair caddies at $8500, through the
Recreation Board. There have been no significant purchases for four
years and they are needed. A small reserve will be at the Service
Center and will be transported for rentals and special events, to
save wear on the newer tables. Mr. Lesch moved to approve the
purchase, Mr. Norman seconded, motion carried.
OLD Busna ffi:
BAPTIST cHuRCH Ms. Muller was not able to attend the meeting, Mr. Grodsky requested
RECOMMENDATIONS the board hold over this item to the November meeting. Mr. Finston
suggested that comment/response from the affiliated and advisory
groups to the Board was in order. The Board concurred. Ms. Hallen
noted the Recreation Division is not the only provider in this area.
F/J THEATRE The Unity Network met with the Theatre task force to discuss a
TASK FORCE comprehensive review, and a 3 year plan by Unity Network for
fundraising. The Task Force will report to the Board in November
with final recommendations.
LIGHTING PROJECT The lighting improvements at James and Robert Crown parks are
UPDATE scheduled to be complete by April 1 and are currently out to bid.
The new lights are more directional and should have no impact on the
aomnamity.
NEW BUSINESS
BY-LAWS REVISION
After discussion, Mr. Finston appointed a committee discuss the
revisions in detail and bring a recommendation to the November
meeting. Ms. Hallen, Mr. Finston, Hr. Gray and Mr. Barber will meet
on Monday, November 15 to discuss the revisions.
8TH WARD
Mr. Grodsky said the 8th ward has had some difficulties with
RECREATION
violence. Ridgeville and Y.O.U. have some very good programs and
ISSUES
the Division is working on some collaborative programs to assist,
particularly in summer. In the planning stage is a mobile van with
material appropriate to ages K-8th grade. Funding for this can come
from the at -risk program. The Board's consensus was to pursue the
program and make sure the neighbors have Input into the program
design.
COMMENTS FROM
Ms. Hallen said she was delighted to meet the new board members.
BOARD MEMBERS
Mr. Barber asked about training for the new members. Mr. Grodsky
said three sessions will be arranged Initially.
ADJOLiRNMMIT: Hr. Gray mcved to ad)ourn at 9:37 p.m. Ms. Haden seconded. The
motion carried.
The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday,
November 18, 1993 at Fleetwood-Jourdain Community Theatre, 2010 Dewey, at 7:30 p.m.
193oct "Draft -Not Approved"
I i1 ,i .ild i. ., iI iI„, i I16 Jlllu.111. W.
"Draft -Trot Approved"
EVANSTON RECREATION BOARD MINUTES
November 18, 1993
Mr. Finston called the meeting to order at 7:36 p.m. The meeting was held at Fleetwood-
Jourdain Community Theatre, 2010 Dewey, Evanston, IL.
BOARD MEMBERS Mr. Irving L. Finston, President
PRESENT: Ms. Margaret Hallen, Treasurer
Mr. Eric Marsh, First Vice --President
Mr. Dennis Newton, Second Vice -President
Mr. Norman Barber
Mr. Morton Denlow
Mr. Oliver Gray
Ms. Yolanda Hernandez
BOARD MEMBERS
ABSENT: Mr. John I,esch, Secretary
STAFF MEMBERS Richard Grodsky, Superintendent of Recreation
PRESENT: Miriam Shabo, Business Manager
Bob Dorneker, Manager, Crown Center
Kevin Wallin, Manager, Chandler Community Center
Mamie Smith. Manager, Fleetwood-Jourdain Community Center/Theatre
Gary Silkaitis, Supervisor of Sports and Recreation Maintenance
Elaine Ferris, Board Secretary
OTHERS PRESENT: Ms. Toni Aiello, Ms. Kay Muller, Rev. Janet Tate, Ms. Jane Cassidy,
Mr. Thomas Pigman, Ms. Janet Harris; 1st & 2nd Baptist Church
Reconciliation Task Force; Ms. Yolanda Kane, Brummel Park Neighbors;
}is. Meg Wittwer, Northwestern University.
CONSENT AGENDA: Mr. Denlow asked that the minutes of the October 28 meeting be
amended to delete the "absence" of Ms. Hernandez and Mr. Denlow, as
they had not yet been officially sworn in. Ms. Hallen moved to
approve the consent agenda, including the minutes as amended; the
bills list and treasurer's report. Mr. Marsh seconded the motion.
Motion carried. The Treasurer's Report shows total disbursements of
$353,288.77 for the month of October 1993.
ROBERT CROti,"% Mr. Seaman announced the "Nutcracker on Ice" show December 10--12 at
ADVISORY BOARD Robert Crown. Mr. Seaman spoke on the First & Second Baptist Church
REPORT: Reconciliation Task Force recommendations: 11 Beach token voucher
system 21 Community wide task force to review "fee vs. free"
31 Extend VOLICher program for all fee programs. The Advisory Board
concluded that 11 free beach token vouchers should not he distri-
bated through the schools using eligibility for the free lunch
program, rather that free peach days continue to be offered during
summer. The scholarship policy currently in place for obtaining
beach tokens should he promoted. The idea of "earning" beach tokens
through community service was also offered.
21 The Advisory Board is willing to review suggestions, or serve at
the request of the Recreation Board. 31 The current scholarship and
exceptions policy appears to enable all Evanston residents the
opportunity to participate in Recreation Division programs. It is
recommended that the churches could assist in promoting the
Recreation Division offerings and the availability of scholarship
programs.
It was also suggested a poster featuring free programs could be
placed in each facility. Mr. Seaman reminded that free programs are
f .
also offered by the Ecology Center, Noyes Center, 1'.0.U., and
others, which are free.
Mr. Newman asked why the Advisory Board felt beach token
distribution at school was inappropriate. Mr. Seaman said there is
one free day each week at one beach. There are many free programs
in existence. The concern was the proper method to identify
eligible persons.
One of the advisory board members stated his concern that if the
board should continue to reduce the number of fee based programs it
would only shift the burden to the taxpayer. There have been
discussions over the past ten years expressing concern ❑ver
exclusion in a fee based structure. The scholarship policy was
crafted to allow waiver all fees in cases of extreme hardship. The
"earning" of beach tokens by community service gives a sense of
ownership in the community, which is also valuable.
In response to a question, Mr. Grodsky clarified the advisory
groups are appointed by the Recreation Board, affiliated groups work
directly with staff or Board, and receive some funding level from
the Board.
In response to a question from Mr. Marsh, Ms. Muller quoted from
a recent school "report card" which stated 29% of District 65
students qualified for the school lunch program, according to
federal poverty guidelines for this census tract. Ms. Muller pointed
out that as well as property tax, any money spent in Evanston
indirectly supports recreation.
Mr. Finston noted that 21 requests for comments from the advisory
boards/affiliated groups had been distributed, and only four had
been received to date. He requested the matter be held over until
the December 16 meeting. Ms. Muller requested the First & Second
Baptist Church Reconciliation Task Force receive copies of comments
prior to the December meeting. Staff will furnish them to Ms.
Muller to distribute to task force members, and advise them of the
next meeting date. The board concurred to hold the topic over.
STAFF REPORTS: Miriam Shabo. Business Manauer: Revenues for the fiscal year to
date total $1,815,973. Expenditures for the same period total
$2,690,514.
Gary Silkaitis. Shorts and Maintenance: The outdoor ice rinks and
sled hill ate ready for operation, pending cold weather and snow.
Leaf raking is the major task in parks. Mr. Finston asked for an
evaluation of the soccer fields at Lovelace and James Parks. Mr.
Silkaitis said Lovelace field is in good shape. Several goals were
resodded this year at James Park, as those fields get hard use. One
field at James will be renovated next year. All fields will be
renovated on a rotating basis.
Bob Dorneher, ltobet_t Crown Complex: The Robert Crown Advisory Board
Flea Market went well, The Nutcracker ice show scheduled the
December 10-1Z. A hroomhall tournament is scheduled in Januarv. Mr.
Finston commended Mr. Silkaitis for his part in developing the
sport, as one of the founders of the US Broomball Hockey' Assn. Mr.
Barber asked if Northwestern used the rink, and on what terms. Mr.
Uorneker, said the Hockev club uses the rink, at regular rates, plus
extra costs incurred for games. Mr. Marsh asked if open gym for
youth was every day: MAT is grade school, T/Th for high school. In
late January, a free Sunday basketball program will he starting at
Crown. Mr. Marsh commended Crown for providing facility space for
FARM on Sunday afternoons.
SUPERINTENDENT'S Emplovee Recoranition Program: Program will be held on Wednesday, Dec.
REPORT: 8 at Robert Crown Center at 5:15 p.m. Staff honored for service
will be: Robert Brown, 20 years, Gary Silkaitis, 20 years, Sandra
Cole, 10 years, and Kevin Wallin, 10 years.
Clerical Staff RekiAnation at Robert Crown: Although the Recreation
Board traditionally has no jurisdiction over personnel matters,
staff does advise the Board of vacancies. A clerical staff at
Robert Crown is going back to school full-time. Fulltime support is
needed at the Center, and staff will advise how the position vacated
will be filled.
Board Training: Next session is scheduled for December 16, 6.00 pm,
on the budget and finance processes, preceding the regular meeting
at 7:30. Mr. Newton offered benefit of his expertise if members
wanted to converse on recreation mutters.
Budget: The budget has changed based on the contract approved in
November purchase energy saving pumps at Robert Crown Complex. The
contract is performance based, and is expected to save about S17,000
a year in electrical costs. This brings total city support
requested for FY1994-95 to $1,658,474. The "Highlights" magazine
will become the responsibility of the Public Information Specialist
in Recreation, as Vince Adamus will be retiring in February. The
City Manager has chosen not to replace the position. Highlights was
added to Arts & Recreation magazine a year and a half ago, and saved
the city about $30,000 in printing and mailing costs. Budget
projections for the division look well to date.
1993 Outdoor Tennis Program [iodate: Chandler Center is responsible
for administering the summer tennis program. Over the last two
ears, the program has been contracted through Frank Sacks Tennis
Inc., with very good results in both participant satisfaction and
enrollment levels. Staff recommends the Board authorize the
Superintendent to negotiate an agreement on its behalf for 1994
tennis. Mr. Barber asked at which parks the program is run. Mr.
Grodsky said lessons are offered at popular locations citywide; for
children and adults. Mr. Finston queried a slight drop in adult
participants over the previous year. Mr. Grodsky said that it
represented a natural leveling in participation. Mr. Denlow moved to
authorize the superintendent to negotiate a contract for 1994, Mr.
Barber seconded the motion, motion carried.
Mr. Finston noted the First & Second Baptist Church Reconciliation Task Force may
consider coming forward with action to help support, either financially or through
volunteer effort, the program they are advocating. Regarding free tokens, 47 agencies,
including District 65, received information relative to the availability of beach
tokens, five responded, and 182) were distributed. Mr. Denlow asked that these comments
he directed to the attention of the task force while they are in attendance.
NEW BUSINESS
ROBERT CROWN The concession/vending operation is continuing to do very well.
[:04CESSIc)� The concession operation did about S400 on the one dAy of the
UPDATE flea market, which is very good. The operation has been run by the
center instead of a private contractor since last year.
NYSCA COACHES The Airth restricted fund is for training. Staff conducts clinics
CERTIFICATION in all youth sports to help our coaches meet the requirements.
APPROVAI Staff recommends the board approve the amount of $300 to cover
certification for 30 sports coaches. Ms. Hallen moved to approve
the amount, Mr. Denlow seconded, motion carried. Mr. Denlow
commented that the board should encourage wherever possible, adult
interest in coaching.
u „I, a o, a IWI, , „ i1¢1 0IIIuuIII+1617IW1II I& A IIII ,IYI C.W IIII, IIIaIIYIIVt IJ,IIII ,IIII1 J1 I wk u, II I
t
OLD BUSINESS:
CAMP BROCHURE A complete analysis of the bids was presented. Staff recommends
BID APPROVAL approval of the low bidder, Hi --Liter Graphics of Burlington, Wi. i
the amount of $2,889 for 24 pages. There are no Evanston firms wit
web -press printing capability. This bid is approximately $700 les
than last year. Staff is satisfied with references and quality
Mr. Marsh moved to approve the bid, Ms. Hallen seconded, motie
carried.
BY-LAWS REVISION After discussion, Mr. Finston suggested that the committee; HIS
Hallen, Mr. Finston, Mr. Gray, Mr. Lesch and Mr. Barber, meet t
discuss the revisions on December 7 at 5:00 p.m. and report to e
Board at the December 16 meeting.
F/J THEATRE The Unity Network met with the Theatre task force to discuss a
TASK FORCE comprehensive review, and a 3 year plan by unity Network fo
RECOMMENDATION: fundraising. The report to the Board indicated: 1) Staff woul
prepare a report that will review theatre operations over the pas
two (2) years. (2) The Unity Network (with help from staff) wii
develop a three (3) year plan. The plan will be the blueprint fo
future fund raising. The 1st draft is due April 1994, and a fina
draft in June. 3) Based on the original Theatre task force approve
recommendation; the Unity Network is responsible for raising no le&
that $3,000 per year to offset the production costs of the theatre
Any money raised over that designated amount, or over future
increased designated amounts, can be retained by the Unity Networl
for future fundraising start-up costs.
Ms. Hallen asked that since the task force has completed its task
it he dissolved, and moved to include the dissolution with approva.
of the recommendations. Mr. Finston seconded, motion carried. Oi
behalf of the Board, Mr. Grodsky will send a memo to formally
dissolve the task force.
LF%'i CLtiTER LOGO
Per the Board's direction, the Levy Center Advisory Committee wa:
asked for their recommendation regarding the proposed logo change.
At the November meeting, the Committee passed a motion to (hang(
onl%- the wording of the Center to "Levy Activity Center" as oppose(
to "Lery Senior Center". The Recreation Division shooting star log(
will hf� retained, incorporating the wording. The issue is thus
resolved to ever-N-one's Satisfaction. The Board agreed with the Levy
Advisory Committee's recommendation, but noted it may be appropriate
to use the words "Senior Center" where appropriate.
COMMENTS FROM Ms. Ha11en asked that the Board make it clear when issues are to
MAW) ME"F:RS hF, discussed which attect members of the community who wish to
partake in discussions several memhers concurred. Mr. [newton
tendered his €oitmil resignai ion on completion of his 5-vear term.
His last meeting will he becpmher 16.
ADJOURNMENT: Ms. Hallen moved to adiourn at 9:08 p.m. Mr. Marsh seconded. The
mot Wh carr i ed .
The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday,
December 16, 1993 at Levv Actrvit\. Center. 1700 Maple, at 7:30 p.m.
�93no� "Draft -Not Approved"
Ail 1 Ih
"Draft -Not Approved"
EVANSTON RECREATION BOARD MINUTES
December 16, 1993
Mr. Finston called the meeting to order at 7:32 p.m. The meeting was held at the Levy
Senior Center, 1700 Maple, Evanston, IL.
BOARD MEMBERS Mr. Irving L. Finston, President
PRESENT: Ms. Margaret Hallen, Treasurer
Mr. Eric Marsh, First Vice -President
Mr. Dennis Newton, Second Vice -President
Mr. John Lesch, Secretary
Mr. Norman Barber
Mr. Morton Denlow,
Ms. Yolanda Hernandez
BOARD MEMBERS
ABSENT: Mr. Oliver Gray
STAFF MEMBERS Donald J. Wirth, Director, Parks/Forestry & Recreation
PRESENT: Richard Grodsky, Superintendent of Recreation
Miriam Shabo, Business Manager
Lois Miller, Manager, Levy Center
Elaine Ferris, Board Secretary
OTHERS PRESENT: Ms. Kay Muller, Rev. Janet Tate, Ms. Pat Ashbrook, 1st & 2nd Baptist
Church Reconciliation Task Force; Mr. Richard Seaman, Robert Crown
Center Advisory Board
Mr. Finston read a resolution commending Mr. Newton on his retirement from the
Recreation Board. Mr. Finston moved to approve the resolution, Mr. Lesch seconded,
motion carried. Ms. Hallen spoke of her enjoyment and appreciation of wisdom and humor
Mr. Newton brought to his position, and thanked him for support and time given to the
City of Evanston. Mr. Lesch said he appreciated particularly Mr. Newton's explanations
into background of what was going on when he joined the board. Mr. Grodsky said he
appreciated support in dealing with issues and balanced approach, and presented a
certificate adapted from a cover of the Arts & Recreation magazine depicting recreation
activities in Evanston, and thanked him for his years of service. Mr. Newton said he
was known for a love of brevity - and thanked staff and board for their kind words.
Mr. Newton reminisced about his range of interest - fairly narrow when he joined the
board, and mostly concerning his own family and involvement in activities. Other
members at the time, impressed him with their balanced, broader interest in recreation
as applied to the community. He strongly urged the importance of this view to the new
board members. Mr. Newton mentioned how pleased he was with the professionalism of
staff in recreation in this community; a good bargain for citizens of this community,
when you consider that the majority of the budget is derived from revenue generated
programs. It's not a perfect system, things can always improve, people will argue for
change. It's important to understand the history of this board and the evolutionary
process up to this point, to have an understanding and an appreciation of that, before
changes are made.
CONSENT AGENDA: Mr. Finston asked that the minutes of the November 18 meeting be
deleted from the consent agenda. Mr. Lesch asked that the board
Al., ii 1 1 "11" Awk,. 4 Il �da� ni JV II VI u n ��I VI w IIYIYjjYii
meeting dates be deleted from the consent agenda. Ms. ball&& moles
to approve the remaining items from the consent agenda, including`
the bills list, treasurer's report, and approval of the Levy Center
Advisory Board appointment. Mr. Denlow seconded the motion. Motion
carried. The Treasurer's Report shows total disbursements of
$357,132.00 for the month of November 1993.
Mr. Finston read a memo from a discussion with Bettye Palmer, which she asked be
included for clarification of the November Board Minutes regarding Fleetwood-Jourdain
Theatre Task Force, to better reflect the recommendations of the theatre task force.
1) The staff will serve in an advisory capacity to the Unity Network as the Unity
Network establishes their three-year fundraising plan. 2) Fund raising proceeds of the
Fleetwood-Jourdain Community Theatre Unity Network will offset "production costs", not
operational costs. Further, the Unity Network will increase the amount of production
cost contribution each succeeding year. For example, 1995-96, 44,000, and so on.
3) The task force will remain dormant Until the first draft and final reports are due
= and to be reviewed.
Ms. Hallen asked for clarification that there was no need to dissolve the task
force, rather that it would remain dormant until needed. Mr. Lesch moved to approve
the minutes of the November 18 meeting as amended, Mr. Marsh seconded, motion carried.
Mr. Finston asked for approval of the 1994 Board Meeting Schedule. March and
September dates will be one week later than usual.
Jan. 20 Civic Center, 2100 Ridge
Feb. 17 Civic Center, 2100 Ridge
Mar. 24 Fleetwood-Jourdain,1655 Foster
Apr. 21 Chandler Center, 1028 Central
May 19 Robert Crown Center, 1701 Main
June 16 Civic Center, 2100 Ridge
July 21 Levy Center, 1700 Maple
Aug. - no meeting
TBA Fleetwood-Jourdain Theatre 2010 Dewey
(budget deliberations)
Sep. 22 Chandler Center, 1028 Central
Oct. 20 Robert Crown Center, 1701 Main
Nov. 17 Fleetwood-Jourdain Thtr, 2010 Dewey
Dec. 15 Levy Center, 1700 Maple
Ms. Hallen moved to approve the schedule as amended. Mr. Newton seconded, notion
carried.
Mr. Finston asked that an item from old business, 1st and 2nd Baptist Church
Recommendations, be moved up at this point for discussion. The three recommendations
are: 1) Beach token voucher system, 2) Community wide task force to review "fee vs.
free", 3) Extend voucher program for all fee programs. He asked a representative to
present comments.
Ms. Muller urged the Board to address the proposal and vote on it. Ms. Muller
-questioned the fact that scholarships are already available. She asked for the number
of children receiving beach tokens, and stated that many children are from
dysfunctional families, where adults can not or will not fill out the forms requesting
scholarship. She asked that the community do everything it could do to assure every
child a summer at the beach. The children have a right to be on God's beach. Ms.
' Muller stated she understood the desire for revenue production, but said the group felt
k this was a revenue neutral request, as these children are not buying tokens now.
She said the creation of an ad hoc board to review fee based recreation is
something that's long overdue. The group believes that fee based recreation has been
an evolution that the citizenry haven't fully participated in, and doesn't think that
the community of Evanston decided they wanted to move in this direction. It has not
been discussed in the community.
Ms. Muller then stated this board is not elected. She cited the example of the
long term planning committee of District 65 and how they were addressing the issues of
racial separation and conditions within the school itself. You could see the community
really engage in dialogue as to the direction they wanted to go. The committee has a
2
'o
need to receive community input. Perhaps ,you, as a board, could hold hearings for
community input.
Mr. Newton stated that over the years, this evolution towards fee -based programs,
has been debated time and again, both in City Council and the Human Services Committee,
which represent the electorate. He would take issue with the comment that the trend
began without citizen input, and an unknowing populace. These things tend to be
discussed at some length.
Ms. Muller stated perhaps there is a disagreement in terms of the relationship,
how much community is involved and how aware they are. Many have no idea of the
dramatic shift from fifteen years ago to what the situation is now; in terms of numbers
and programs that are offered free versus offered with fee.
Mr. Newton said there's generally a feeling that education, police and fire are
essential services. I think people serving on this board, and people interested in
recreation, feel that recreation is also an essential service. Yet, if it were totally
supported by the taxpaying public in the community, it may get short shrift. We've been
able to keep up the recreational services in the community without having to rely
solely on the taxpayers for support. I know the population is very sensitive to very
high property tax rates we pay in this community, much of it directed at the school
allocations for Districts 202 and 65. I'd be very interested to see how they respond
to more support for recreation. Your comment's an interesting one, about putting it
"out for the population " to vote.
Ms. Muller suggested that a review of all those factors pertaining to fee based
recreation be made. A different form of recreation might find cost savings. The type
of recreation dictates the amount of personnel, the amount of space, etcetera.
She said she is not implying that a property tax raise is attached for lower fees. One
of the largest costs in Evanston is to run our police department. If these children
are not on the beach, they're probably on a street corner or some other place. We are
reaping our own reward in terms of the direction our children are drifting. Some of
that has to do with the lack of organized, supervised activities for a vast majority
of children.
Mr. Newton said the concerns are shard by many board members. Regarding the ad
hoc committee, he had strong feelings against an ad hoc committee. He argued that it
is but a shadow recreation board. This Board has to be responsible to the advisory
boards and the public and also, to the Human Services Committee and the City Council.
I think the mechanisms are in place, I think we don't need to expand. This is not a
simple issue that you just put to a vote. The recreation budget is complicated, the
needs are complicated.
Reverend Tate said the main interest was to find a way to let the children get
on the beach. It seems strange to put a limit on who's able to go to the beach and who
can't. Poor or rich, we all have to pay taxes. As Mr. Seaman stated, there is one free
day each week at the beach, but there's seven days in a week. One day is not enough
-When you have six other days of heat, where children don't have a place to cool off.
You have other programs, but our issue is the beach. There is a lot of fun,
relaxation, out there, there's a lot out there that can calm a person's mind, and it
belongs to all of us, not just those who are paying. This is God's land, not ours. I
don't want to bring the Bible in here, but I do have to say "the Earth is the Lord's,
the fullness thereof, and they that dwell within." I think we're putting too much
emphasis on keeping God's people off of this land. I didn't like it at all when the
Crown Advisory Board suggested there could be a system where they get to go (to the
beach] if they work. Why do they have to clean up somebody else's mess to be able to
get on the beach? Last time I came, I said the children are the future. Mr. Finston
said we are interested in the old people too. I am too. I deal with the old and the
young. Right now, this is the issue of the young people. There is some kind of thing
we can work out.
Mr. Seaman read a statement from the Robert Crown Advisory Board on the Task
Force's recotmnendations : The Advisory Board does not see the need to establish a
voucher system to obtain beach tokens when a scholarship program and an exceptions
policy are alreadv in existence. The Advisory Board feels that the present scholarship
3
uL. .. a - 1, 11 1-1 41l WY.Wi d4lll4 hicA96I16IWiiwll 6i11IW AI�6111ii.lill Ali i1 �I Aih i WSJ. I , lill I I i, Ih u111116 Ili IWi11, Wlu it
program and the free swim program should continue. It was the feeling of the member"
of the Advisory Board that the distribution of beach tokens to children eligible for.
the free lunch program was inappropriate in that vouch care and effort is taken to
protect their anonymity from their classmates. The Recreation Board minutes of
September 18, 1993 report Mr. Grodsky's response to a question put by Mr. l.esch: if one
cannot afford a beach token, can one get one? Mr. Grodsky responded that each spring,
staff sends letters to social service agencies regarding scholarships for free beach
tokens. The free beach days at Clark Street Beach will continue next year. The Robert
Crown Advisory Board encourages further promotion of the scholarship program and
exception policies so that all citizens of Evanston are awarded these opportunities.
Each of the advisory boards and aff;.listed groups received a memo from Don Wirth and
Rich Grodsky, dated May 26, 1993, citing the many scholarship, free and low-cost
programs available. It also mentioned that $50,000-$100,000 per year is granted in
scholarships.
The Robert Crown Advisory Board is willing to work with the First & Second
Baptist Church Reconciliation Task Force should an ad hoc committee of community
leaders be formed to review the trend towards fee -based recreation. The Robert Crown
Advisory Board is interested in exploring the concept of community service by persons
of any age to gain access to any fee based program that they might otherwise not be
able to afford or qualify for.w
Mr. Marsh said the bottom line is how to support the kids of our community.
We're in a crisis situation and we have an excellent opportunity to develop some dialog
x
and focus on supporting the kids of our community. FARM basketball league, etc., has
done a great job over the years.
_A
Ms. Muller stated the task force's proposal related to what the group felt the
Board's policy was. If the Board is acting in good faith and wishes to see that every
child who's living in poverty in Evanston can go to the beach, that would mean 3,000+
beach tokens should be in the hands of kids in Evanston. Time and time again we've
asked how many actual beach tokens were distributed free to children in Evanston. The
"
task force did a lot of looking on the beach before we ever got to this stage. I know
that over 90% of children in the school lunch program are black. It's not hard to do
a visual scan of the beach. You don't see very many black children. A lot of teenage
kids hang out at the beach. I'd like a lot of black teenage kids to hang at the beach.
g
This came to us from dialogue that our children had. Many of them in high school and
junior high told us this was a problem for them. They drifted into two separate
-
worlds, one black and one white. We're asking you to participate in finding a
solution.
Mr. Finston asked for comments from board members. Mr. Marsh said the
opportunity for different groups to get together and for discussion is good, we have
an opportunity to take this to another level. What other programs can we put together
m
to support the kids of the community.
Ms. Hernandez said if you look at the school lunch rooms, the segregation goes
back from there, you have a group of hispanics, black, white, bow do you get them all_
together, how do you form them into groups. That's a point to start; not only on the
beach, but there.
Ms. }fallen noted her admiration for the work of the task force, and the enormity
of the problem. In speaking gust for beach tokens, for example, whether 3,000 children
_--
want to go the beach is one thing. That they're not at the beach is another, but the
_=
major problem is that every child in poverty be aware that a beach token is available.
If we're not getting the message out that there are scholarships and there are beach
=t
tokens, we have to work on that first. I think we're going toward the same end, just
="=`
approachingit from different ways. Our programs are in place for that; we may P g Y just
have to beef them up. The First & Second Baptist Church Reconciliation Task Force,
members could assist by informing the children they come in contact with. about
services of the Recreation Division, perhaps even including in the forms that are
filled out for the free lunch program, information about available scholarships for
_
recreation programs. It means that people would apply for what they're interested in.
I think that would be a preferable mode.
rt-
4
^ ��
Mr. Seaman stated the system is already in place and would be efficient to use
,c
it, instead of creating a new program.
Ms. Muller said there is some lack of understanding why the task force asked for
beach access. Many children do not have parents who can/will apply for scholarships.
The children are very dependant on the adult in their household. She said she would
-
have been denied beach access in childhood, if it had been dependent on a parent
filling out the form. If the adult doesn't function, does that mean we throw those kids
away?
Mr. Finston asked for a motion on the first of the 1st and 2nd Baptist Church
Recommendations 11 to have free Beach tokens distributed through the schools via a
voucher system to all children eligible for the free lunch program.
=
Mr. Denlow asked to reword the motion so that only children that want a token
would get it. He asked if it was possible to get a feasibility study on the number of
kids that really want to go to the beach, and if that was done?
Ms. Muller said the "reconciliation conversations" started as an adult activity
that expanded to include comments from children. She suggested if a child gets a beach
token and doesn't want to go to the beach, they won't go to the beach and it shouldn't
be a problem. Ms. Hallen noted it is a problem.
Mr. Newton explained further: a very large portion of the budget that supports
much programming comes from net beach revenues. One of the problems in a community
where many citizens pay for the tokens is, if we flood the city with tokens that are
not going to be used, it may compromise a system that is generating revenue supporting
-
marginal programs or scholarship for programs, for these same kids under discussion.
Ms. Muller asked to clarify whether revenue would be lost because the children
would get a free token and wouldn't buy one?
Mr. newton said his concern was rather, if we just flood the community with free
tokens, whether people want them or not, that may compromise a system that is
generating important revenue that supports a lot of programs.
Ms. Muller said the proposed voucher would have to be turned in for the program
or token.
Mr. Finston said he would like to entertain a motion on these three items.
Mr. Denlow said the last two were easier to discuss. For discussion purposes,
he made a recommendation to appoint an ad hoc committee of community members to revie:
`
the trend toward fee based recreation. Ms. Hallen seconded the motion.
In discussion, Mr. Denlow commented that he agreed with Mr. Newton that the
creation of an additional ad hoc committee is counterproductive. The Recreation Board
is the proper forum. An additional committee would diffuse the issue, and have no power
to do anything. In the same vein, the long range planning task force for District 65
spent years, and nothing came of it. Why? because those people had no power tc
influence policy. And therefore, if we should have all free recreation programs, ther
that point should be made known here or to the city council.
Mr. Newton commented that power lies with money, unfortunately. His belief is
that recreation is an essential service, but the proper political forum to fund the
kinds of things that are being discussed here, is the city council. Recreation is5
under the sway of this board, but when the board reviews its $4 million budget, there
8 }
isn't a lot of wiggle in it. When you talk about "demands of the city," if you don't
have the council in line to fund the commitments, then you're really only talking about
moving dollars around in a zero sum game; which is an entirely different discussion.
-mu_
That's if you truly understand our budget and its intricacies. Then we're borrowing
from Peter to pay Paul, etc., and we eliminate somebody else's program. One of thost
two bodies is the place for it.
!pis. Muller said the task force started the discussion in city council, and the%
were referred to the Recreation Board._
Mr. Denlow said he did want to work together. Mr. Finston clarified that the
proposed committee would focus only on one particular issue (to review the trend towar(
fee based activities). That does not preclude the board and the two churches frog
coalescing and discussing broader issues.
5
Mr. Newton said the point was the majority of the board members feel that tit,
appropriate forum lies with this board as constituted, subject to public comment,'
subject to advisory hoard comment, and subject to our responsibilities to the council.
that there is an existing mechanism in place.
Mr. Marsh said he was for such a committee, to try to address and try to get an
understanding how we can support the kids in our community.
Mr. Finston called for a vote. The motion to sponsor an ad hoc committee was
rejected; Mr. Barber and Mr. Marsh opposing.
Mr. Denlow then moved: the Recreation Board should expand the proposed voucher
system to all of its fee based programs. Mr. Newton seconded the motion.
Mr. Newton asked for staff input on the difficulties of implementing such a
program. Ms. Hallen asked it be clarified that the system would be handled through the
school hot lunch subsidy program.
Ms. Muller said the task force is requesting the Recreation Board do these
things: a) look at fee based recreation through an ad hoc committee and 2) extend the
voucher concept automatically to other programs than beach tokens.
Mr. Denlow expressed his belief that the community centers are doing a good job
in providing services to kids at risk and kids in need. They are not being deprived
of those services because there's no voucher program present. At all centers, any
child the director sees is in need, they get placed in.
Mr. Newton asked again to hear from staff on the difficulties of moving toward
a voucher program. The ability to implement this is going to depend on cost, or
there's going to be less programs; that's the bottom line. Sort of like health care
at a national level; it's not going to just come from nowhere; there will be rationing
or higher taxes or something. What about engaging in a dialogue that includes some of
the empowered beings that sit in our City Council; maybe the Human Services Committee.
,
That's not saying the Recreation Board gives up its responsibility.
r
It does put together a dialogue between responsible people about this issue.
'
We've listened to Ms. Muller, who feels very strongly about a significant population
of kids at risk. All the people on this board have the same concerns you do, albeit
maybe a different way of arriving at the solution. I think much of this discussion to
date is not grounded in hard numbers. A dialogue is going to have to include
politicians in this community who are empowered to spend money if they see it as an
essential service.
Ms. Hallen said she is not in favor of a voucher program because it only covers
those children that go to the centers. The community centers seem to be covering it
enough. Rather, there's a whole group of people that are not getting near the centers
at all. If information on recreational opportunities and scholarships were given with
Ts
the hot lunch program -- this group can be made aware of programs. We need to take
every opportunity we have to make children aware of the programs. If it can be
reinforced through the churches and also through the social service agencies; we have
" a better chance to pick up the children who would actually care enough to participate
in recreation. There are always children who do not care enough, no matter what you
hand them.
Mr. Marsh cited FAA.M's experience: for years, there was a small fee that was not
really enforced, and there was not full participation. This year for the first time,
the fee was required, and participation soared. There is a sense of ownership with
participation. If you set levels of expectation, people will do what they have to do
to participate. We need to set up, maybe at the churches, mavbe at the communityg
centers, help with the scholarship form for the beach. Just a free voucher program, no.
Mr. Newton added that FAAM requires more than the tiny fee, it requires makinggrades,
certain levels of responsibility, and good conduct, for all the kids in the program.
Mr. Grodskv said of beach tokens, as an example, staff sends out a packet of
information to the schools, social service agencies, Y.O.U., etc, every spring that
--9�z
explains in detail how the scholarship`'
program works for tokens, We tell them if you,
X�
the agency, tell us who these kids are, and vouch for them, we will approve without
question, a scholarship for a token whether it's 25-50-75% subsidy or in extreme cases,
full waiver of fee. Extreme case could be medical or other mitigating circumstance,
so the waiver is not dependent on income alone. If the First & Second Baptist Churches
or the Task Force wants to be on that list, we would send the forms and you sad•, here's
fifteen kids, we have looked at their financial/social situation and they qualify. Send
that back to staff, we will take your word that those children need tokens.
Ms. Muller asked how many had been distributed that way.
Mr. Grodsky said last year, 47 agencies were sent letters, five agencies that
responded were given 182 tokens.
Ms. Muller said that shows the system has problems.
Mr. Grodsky said, rather, the agencies did not take advantage of the opportunity
offered.
Ms. Muller said the agency is not the end consumer, it's the child we're talking
about. We're not here talking about how well agencies function.
Mr. Seaman stated if the parents don't know the opportunity exists, or if the
children don't know, it's not going to get done.
Mr. Grodsky said the letters are sent to all youth serving agencies that deal
with the children in this community'. They have not taken advantage of that
availability.
Mr. Wirth noted that a coordinated council of agencies that represent virtually
all the agencies in the city exists. About a year of concentrated discussion went into
forming this council, the whole purpose of which is to communicate, exchange ideas,
network, etc. Routinely, information is passed on to these people, each of whom is
plugged into the community.
Mr. Finston called a vote; All in favor of extending the voucher program for all
fee programs, please indicate: motion failed.
Mr. Denlow moved to distribute beach tokens through vouchers in the school hot
lunch subsidy program. Mr. Lesch seconded.
Mr. Denlow said he shared the task force's concerns that there probably are kids
that are not getting to the beach. He proposed identifying one or two grade levels as
an experiment, i.e. all the kindergartners and first graders can get the voucher.
Instead of 2500 kids, you're talking about 200. Take one year's experience and see what
the results are, evaluate and discuss whether to expand it. We need to see that the
beaches and revenue are preserved. if we lose revenue, we're going to have to take
other programs away.
Ms. Hallen commented a higher grade would be needed for a trial, because children
of an age needing supervision would also need an adult with a token.
Mr. Finston asked what age unsupervised children were allowed on the beach? Eight
years.
Mr. Lesch said we have a purpose, to make the beach available to any kid who
can't afford it, as long as we're not losing any revenue. I don't know about flooding
the market. if that means kids are going to sell the token to somebody else, throw them
on the ground, or what. If there was some agency aware of who these kids are, maybe we
should be distributing a whole bunch to that agency.
Mr. Finston reminded the Board that as Mr. Grodsky pointed out; the First &
Second Baptist Churches can act as distribution agents. The church would make whatever
decision they thought merited receipt of the token. If the tokens/vouchers are
distributed at the school, there is no responsible adult necessarily overseeing their
distribution. At church, it might not be a parent, but it would be a responsible adult
at the church.
Mr. Newton referred back to Reverend Tate's remarks about the beach as being
God's beach and asked would that franchise be extended to people living west of our
community, for instance. Skokie? We have a number of inter -city cooperations; part of
that cooperation is they buy our beach tokens. we buy their pool passes. The lake is
a natural resource, but not an unlimited one, if you consider parking. Taking this to
an extreme, if we were to open up access to the lakefront it would certainly have
impact on a number of alderman's wards, up and down the lakefront. There are
implications 1 want to raise, about board members needing to understand the intricacies
of the budget, the way it's currently constructed, and the impact of changes and how
7
they affect other things in a cascade effect. We change one thing and unwittingl�`,
three-four other variables move on us. ,
We have to regulate the resource, we have to provide guards in sufficient numbers
for the number of people on the beach, for safety, we have to allow for parking. it
is a restricted resource. We want kids to have access to it, but appropriate access
must be created, extended and controlled, because there may be implications that are
not immediately evident.
Mr. Finston said the First & Second Baptist Church group can become one of the
distribution agencies. This would allow them to operate within the already existing
system and still meet the task force's recommendation.
Reverend Tate said the task force would have to get other churches involved.
Mr. Finston called the vote: That free beach tokens be distributed in the schools
via a voucher system to all children eligible for the free/subsidized lunch program.
The motion failed.
Mr. Finston pointed out at any time the group would like any one of the board
members to join a dialogue relative to these issues, they would be delighted, and
volunteered his services.
Mr. Marsh then offered a motion: to open up a dialogue to work with the First &
Second Baptist Church Task Force to expand on these issues. Mr. Newton asked to have
one or more board involved with the First & Second Baptist Church for discussions
outside of the formal monthly board meeting to be involved, to monitor and report back
to the Board. The Superintendent and staff will explore the current list of social
service agencies where tokens are being distributed with an eye towards including other
churches including the Ecumenical Action Council, contacting those parties as needed
to encourage token distribution. Ms. Hallen seconded the motion. Motion carried. Mr.
Marsh volunteered.
Ms. Muller asked that as there are two churches, contact be made with both Ms.
Muller and Reverend Tate.
STAFF REPORTS: Mr. Finston waived staff reports. Revenues for the fiscal year to
date total $1,815,973. Expenditures for the same period total
$2,690,514.
CAPITAL Mr. Wirth discussed briefly the five --year Capital Improvement Program
1MPR0VEMENT which is updated each yP,ar. The program is put together by five
PROGRAM senior staff, approved by the City Manager and City Council. The
basic policy in recent years has been the city tax levy does not
increase. Mr. Barber asked what is involved in park restoration.
Mr. Wirth said a number of things, as an example at Baker Park,
regrading and reseeding, renovation of playground area, resurfacing
of basketball court, sidewalk work, and some work inside the
shelter. Mr. Wirth said a detailed breakdown could be supplied as
needed. Funds identified are the city's match for EYBA funds. Mr.
Newton asked about the proposed Maine/Oakton ball diamond
development and voiced his concern about drainage. Mr. Finston
queried the nutritional requirements of sand? Mr. Wirth said the
beach renourishment is a technical term referring to the
replenishing of the riprap on the lakefront.
Mr. Wirth noted a related item on Bent Park. Several years ago,
it was utilized for additional playing space while the Lovelace
fields were rebuilt. It is the only place available for a
regulation size field. Current plans are to rest one of the three
major playing fields annually to delay deterioration. This means
using Bent Park as an alternate field. There has been an enormous
growth in soccer playing in the past few years. One field at ,lades
will be renovated next year. Mr. Newton gave some history of
neighborhood reactions to use for a soccer field in the past. There
were few or no problems.
0
fr•
'A Ms. Hallen said if the interest in soccer is there, we should expand
r to whatever green space is available, and use our parks as they
should be used, which is for the children. She so moved. Mr.
Denlow seconded the motion. Motion carried.
SUPERINTENDENT'S
egstcard_Club: Mr. Berman runs the Postcard Club at the Levy
REPORT:
Center, as well as the annual Postcard Show. The Board has given
Mr. Berman a reduction in the hourly rate for the show over the past
few years. A requirement for this reduction is that the club clean-
up after the show. This year, as in past years, staff cleaned up
after the completion of the show, for an additional 3 hours at
S35.00/hour, or a total of $105.00. This was brought to Mr.
Berman's attention. He requested a waiver of this fee. Staff
recommends Mr. Berman be required to pay the additional cost as the
clean-up stipulation has not been met for the past two years. Mr.
Newton moved payment of the additional fee owed be a pre -condition
to rental of the Levy Center for a 1994 postcard show. Ms. Hallen
seconded the motion, motion carried.
Clyde/Callan Neighborhood Meetings: City staff met with the
community, forming various groups to address issues. Scholarship
forms for winter camp were sent out to this area. Mr. Marsh asked
to be notified of meetings.
Budget Update - Areas of Service: The City Manager and City Council
requested areas of service defined for 1994-95.
-
Inclusion Grant - Lekotek: Special Recreation programs have been
partnering with Lekotek in providing programs. The Federal grant,
if received, would provide training for staff to help special
recreation participants be included in regular recreation programs.
Superintendent Vacation: Will be on vacation December 24-31.
Retirement Research Corporation: is considering Levy Center for a
grant. This private foundation gives money for senior actiiities.
We have applied for funding for an intergenerational art
_-
programming. A site visitation is scheduled in January.
NEW BUSINESS:
HOLIDAY HOURS
A list of holid6y hours is provided. Centers will be closed on
AT COMMUNITY
Friday December 24 and 31 except for Robert Crown, where a
CENTMI;
Familv Skate will take place from 6-8 p.m.
AIRTH TRAINING Staff recommends the Board approve two requests in the amount of $240
FUND REQUEST: for 16 coaches, and one for $1,035 for 69 coaches. The current
balance to spend in the Airth Training Fund is $1,57b.38. Should
you approve these expenses the balance available will be S301.38.
Your approval of the expenditure is requested.
As you are aware, 55,000 principal in the fund cannot be spent,
therefore we will need to 11 charge coaches $15 or a portion
thereof, or 21 identify other areas for funding.
Mr. Finston moved to approve the amount, Mr. Marsh seconded, motion
carried.
BY-LAWS RIXISION Ms. Hallen moved to accept the bylaws revisions as recommended by
the committee. Mr. Lesch seconded the motion, motion carried. The
changes take into consideration the expansion from 5 to 9 members,
clarify the rotation of officers, their introduction into the
rotation, and exchange the duties of First and Second Vice
President. A full copy of the revised bylaws is attached to the
minutes of the meeting.
0
COMnSTS FROM Mr. Barber said he wanted to try to organize a senior volleyball ' 1
BOARD MEMBERS league. Staff will bring up after the first of the year and report'
back. Ms. Hernandez said she had been through the training for
Leadership Evanston and found it informative and interesting. Mr.
Newton said he found the discussion with the First & Second Baptist
Church Reconciliation Task Force interesting. Successful programs
grow, not recede. There are lots of reasons for optimism with
community involvement: Penny park, with cooperation between citizens
and city both in funding and construction, the sodbusters program,
where clubs funding and laid sod. This pattern will continue in
years ahead. It builds ownership. It's not wrong to have
conditions for continuing involvement in programs, it's a condition
for building good citizens. He said it's been fun working with the
Board in the past years.
ADJOl1RHMM: Ms. Hallen moved to adjourn to executive session to discuss a
personnel matter at 9:35 p.m. Mr. Marsh seconded. The motion
carried.
The Board reconvened from executive session at 9:41 p.m. and adjourned at 9:42 p.m.
The next regularly scheduled meeting of the Evanston Recreation Board will be Thursday,
January 20, 1994 at Civic Center, Room 2401, 2100 Ridge, at 7:30 p.m.
\93dec
10
"Draft -hot Approved"