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HomeMy WebLinkAboutMinutes 1993MINUTES MAYORI'S SPECIAL COMMITTEE ON PARKING NEEDS Meeting of February 9, 1993 Members Present: Alderman Rainey, Alderman Fiske, Jonathan Perman, David Reynolds Members Absent: Charles Remen, Bill Demas Staff Present: Barber, Jennings, Nilsson Guests Present: Alderman Newman The meeting was called to order at 6:10 pm by Chairman Rainey. Minutes of the Meetinv of December 13. 1992 - The minutes were accepted by the Committee as presented. PEO Activity ReDort - No Report was available. Par -king _Pass Proposal, - David Reynolds asked if it was technically feasible for an annual pass to be created with one fee. Staff responded in the affirmative. Alderman Rainey indicated that there would be a problem with enforcement with this type of a pass. if one is exempted from paying at the meter but not the two hour restriction it would be difficult to enforce. Alderman Newman commented that this proposal would create a budget nightmare. The City would get the money up front but the enforcement would still be a problem, and an expense. After a brief discussion the Committee recommended not to proceed with this proposal. Proposed Parking 8vstem Rate Increase - Jonathan Per -man indicated his desire to see the Committee look a: more options to help avoid, if possible, an increase in the parking meter rates. If the increase is unavoidable, then we need to look at ways to market the parking supply and help explain why the increase is needed. He indicated that he has discussed his ideas with the City Manager and would like to see a comprehensive Parkina Program developed to :market chi parking in the downtown area. He • Mayor's Special Coamittee on Parking Needs minutes - Meeting of February 9, 1993 Page Z • would hope we would not have headlines such as "City Doubles Parking Rates" but rather "City/Chamber Announce Comprehensive Parking Program". He advised that we have a duty to explore options. Alderman Rainey indicated that it was her perception that there was not enough support on City Council to raise the parking meter rates. David Jennings indicated that while any increase is unpalatable one is most definitely needed to support the Parking Fluid. He indicated that he spoke at the City/Chamber meeting to discuss the proposal. He noted that since the building of the Church/Chicago Self Park the proposed rate increase has been delayed twice. The first time when the Parking Tax was adopted and again when the Parking Tax was increased. The possibility of increasing the meter rates has been mentioned in the City Manager's Message in the budget three times. The current proposal includes a package of rate adjustments for the meters, surface lots, and permit holders. A handout was provided which showed the impact of the rate changes on the cash position of the Parking Fund. (Attached) The first two pages show the Parking Fund revenues and expenditures with the current proposal for raising the meter rates to $0.50 per hour and raising the permits by $5.00 and $10.00 in the City Lots. The spreadsheet also shows coverage and year-end balances. The second two pages is a similar spreadsheet showing the impact of only raising the meter rates in the Central Business District (CBD) and raising the surface lot fees. No increase in the outlying districts is included. The third spreadsheet is the same as the second but adds a higher fee for some of the surface lots in the southeast part of the City. in resucnse _o a question from Alderman Raney, Davit Jennings pointed out that the Long Term meters allow for 13-12 hours of parking for 51 per day outside of the CSD and $2 per day in the CBD. She asked if doubling these rates would be feasible. David Jennings indicated that the Long Term meter revenue is not separated out in the spreadsheets but he estimated that doubling the rates may produce as much as $115,000. He will need to verify this f4cure. He indicated that parkers a: t!7e �. se _ers ::o;: LJ be Mayor's Special committee on Parking Heeds Minutes - Meeting of February 9, 1993 Page 3 any one to use. He commented that if the users of the Long Term meters are commuters we need to be careful not to force these customers into Wilmette or elsewhere and lose the revenue from the parkers. Wilmette just increased their rates from $0.50 to $1 per day. Alderman Newman stated that this discussion seems to be coming a little too late in the budget process. He noted that anytime the rates are changed there are other ramifications, such as moving parkers into the residential neighborhoods. The rate increase is a bad idea as the City is supporting private development which will have free parking on -site in other areas of the City. This rate increase was totally avoidable if the previous transfers from the Parking Fund would not have taken place. He stated that he would be opposed to doubling the parking rates in the City. David Jennings noted that historical figures support the fact that an increase in meter rates does not run parkers away from town. Jonathan Perman noted that there are more alternatives to shoppers than in the past and raising the rates may make the other options more attractive. In response to Alderman Rainey, David Jennings advised that the plan includes raising the monthly fee in the parking garages by $5.00 which will still keep the monthly fee equal to or less that other privately run garages in the CSD. The committee was also advised that the loss of monthly permit holders due to the move by Washington National and the loss of the Library Lot have had a dramatic effect of revenues in the Parking Fund. David Jennings advised that there are still 40+ names on the monthly permit waiting list but there are currently 410 permits issued for the Church/Chicago Garage. It would not be advisable to raise the number of monthly parkers as room must be maintained for daily parkers. He noted that it also appears that many of the 40- are NU students only looking for a winter place for their vehicles. David Jennings then discussed a previous proposal considered by the Committee, that being changing the 1st hour free at the parking garages to the 2nd hour free with a charge for the ist hour. A second handout was provided showing the number of transient (non --permit) parkers in the two garages for the period January, 1990 to October, 1991 and the revenue produced. During this period 76,131 parkers parked for less than 1 tour and therefore pa:a nc fee for parking. An addi:_onal 69,756 parked for between 1-2 hours and produced $27,902.40 in revenue. 'this figure is based on $.40 per hour as $0.10 per transaction is a Mayor's Special committee on Parking Needs Minutes - Meeting of February 9, 1993 Page 4 Parking Tax and goes to the General Fund and not the Parking Fund. Alternates using $.25 per hour ($.15 net) for both hours and $.50 ($.40 net) for both hours was provided. Charging $.25 per hour rather than $.50 for the second hour produces less revenue ($21,883.05). Charging $.50 per hour raises $58,354.80. Alderman Newman suggested that the City not transfer the Parking Tax at City facilities to the General Fund and retain that money to offset the needed rate increase. Alderman Rainey noted that the Parking Tax was established as a revenue generator for the General Fund several years ago and was never intended to go to the Parking Fund. It also covers parking fee transactions from lots other than City owned facilities. Alderman Newman requested that the Committee consider that impact of increasing the Parking Tax and directing the increase into the Parking Fund. The Committee also requested more information on the idea of raising the rates at the Long Term meters. The Committee briefly discussed the idea of an increase somewhere between the current $0.25 per hour and the proposed $0.50 per hour. It was also suggested that some meter areas more in demand be increased, such as the area of Sherman Avenue between Church Street and Clark Street. It was also suggested that increasing the hours of operation of the meters (before 9:00 am and after 6:00 pm) would produce more revenue. After discussion the Committee recommended that staff further evaluate the impacts of (1) doubling the Parking Tax and directing the additional revenue into the Parking fund and (2) raising the rates at Long Term meters from the current $1 and $2 per day to $2 and $4 per day. The memo describing these concepts would be distributed to the Committee as soon as it is completed and the members would provide a recommendation to be delivered to City Council on February 22, 1993. T-here being nc `Lathe_ business, --e meeting ad-�c-_: new at -.:C' Pm. Res ectfully Submitted, —a. . a .1 ?a,.h- 09-Fe6-93 (PAR(PLAN) 1993-1991 COP PLAN AND 1923-94 PARKING FUND BUDGET PARKLNB FUND 1991-92 ACTUAL FUNDS PROVIDED - REVENUES STREET AND LOT METEhS $007.528 SPACE RENTALS s253,443 PARKING GARAGE REVLIAJLS s4a9,369 MISC RENTAL REIMB $45,152 CHURCH STREET SELF PA14K S423.110 MAPLE AVENUE PARKIN, s143,142 INTEREST INCOME 11106.900 RESCORP EXPENSE REIEAB so MISCELLANEOUS s13,005 TOTAL REVENUES 32,374.570 FUNDS APPLIED - EXPII4DITURES PARKING SYSTEM MG1 3394,Ot8 PARKING GARAGE s295,902 PARKING LOTS AND UE TERS s402.480 CHURCH STREET SELF TANK S21145,458 MAPLE AVENUE PARKING s40,538 TOTAL OPERATING EX.PENSES - OTHER EXPENSES AND tolSbURSEMENTS PARKING DEBT SERVICE St95,535 CAPITAL OUTLAY s103.049 PARKING FUND TRANSF ERS 10 OF ADU EXP 1232.372 PARKING FUND TRANSFERS TO GF PARK LOT MAIN T s15.952 PARKING FUND TRANSFt AS SON KING FUNDS s30.000 PARKING DEBT SERVILL NI-WDENT $714.270 TRANSFER TO GENEHAI FUND $1.497,637 TOTAL OTHER EXPENSI •> ANp DISBURSEIr1ENTS S2.791,,115 TOTAL FUNDS APPLILU f4.203,307 INCREASE OF )DECREASE) IN WORKING CAPITAL it l 0256371 NET OPERATING CASH END OF YEAR s1.609.251 WITH RATE ROCAEASE - CBD AlETER9 ONLV AND ADDfYWJAL SPACE RSW AL AVCRWE 1092 - 03 1993 - 04 1994 - 95 1905 - 96 l "8 - 97 ESTIMATED PROPOSED ESTIMATE EITTIauLTE ESTIMATE s645.400 $1.224.000 $1.236.240 s1.24a,602 01,261A66 s0.50AW SHORT-TERM irs COD ONLY 11255,500 s265.050 $270,010 $270.010 9270,010 RATE NCRE"ES a LOss OF LIBRARY LOT a 131NCR IN 99 $400.450 s510,6o0 111516,0o0 s518.500 $516.800 95 RATE INCREASE 948,320 $42,000 s42,000 $42.000 s42AW sat 2.200 3354.000 $354.000 s384,000 s384.000 INCLLOES s5 RATE INCREASE ■ LOSS DUE TO WHIC $144.400 9202.380 $202.3a0 s202.300 $202.360 MORE PERMITS SOLD a SS RATE INCREASE s140,000 $20.0011 920.0%) 920.000 s20,000 so $11,400 $11.400 $11.400 $11.400 31,000 $1.000 111.000 $1.000 21.000 s2,335,650 s2,660,530 s2,6a5,a30 $2.698.192 $2.710.878 5242.57a s277.300 $285,619 s294,168 $303.013 3% PER YEAR INCREASE 9295.634 3293.100 sa0i,ao 111310.950 s320278 3% PER YEAR INCREASE s383.061 s369.900 93a0.097 s392,427 W4200 3% PER YEAR INCREASE s32t.184 s338.000 $346,060 s356.482 s3a7.158 3% PER YEAR INCREASE s0 so 30 s0 s0 $11,232,457 $1,218,300 1111.314,5a9 $1.354,027 s1,304.647 $194.835 SID2,585 s434,480 9220.000 $102.242 SIT0,300 $18.952 s17,000 s30,o00 s30.00o $713.120 s705.695 31.300,000 s0 s2.67!,R9_ t 335,500 34.104,055 $2.611.6a0 Is1.76a.435J 337,7SO $40,015 390,565 $194.935 2191,775 $130.000 $150,000 $170.045 s1a7.756 $16.052 $18,02 $30.000 s30.000 2702.420 s892.a70 s0 s0 $1 253.172 31,259.353 $2.567.11 t 92.623.379 $118,119 s74.a13 s2 t 5.6a4 s291.407 $193.360 $150.000 s197.F44 5% PER YEAR INCREASE (1093-94 AS BASE YEAR} $16.952 s30.000 sa89,270 s0 31,276 126 $2,671.373 S39.305 $330.a02 PARKING FUND KINGI p~ar-uNU WViRAGETES I GRAND TOTAL FUNDS PROVIDED TOTAL OPERA TIM- EitPENSES NETOPEA.FTEVS OVEROPER FXP. DEBT SERVICL EXMTING NEW TO TAL TIMES COVERAGE 1961-02 t992-03 IM-94 1994-95 ESTIMATE 1996-Yd EBY1rvtATE Ion -97 ESTIMATE ACTUAL. ESTUiATE PROPOSED S"74.870 $2.335.650 U.6".SW 92.663AW i2.898.192 i3.71D.S70 151.412.192 111.232.457 $1.276.300 S1.314A09 i1354,027 i1.394.HT SM2.478 $1.103,193 $1.393.330 i1.37t.241 $1.344.166 $1,315.031 5196.835 i194.835 i192.885 S194.06 i702.4w i101.775 i092,0T0 i19�.300 >T800 2t0 $714 270 $713,1 R0 11705.60A $696.200 110 TAZ "".043 S30.630 i0tt.105 3907.955 1.08 1.22 1.55 $ 53 lip 1.49 09-Fe6-93 (PARKPLAN) I993- 199I GIP PLAN AND 1993- 94 PARKING FUND BUDGET PARKING FUND 1091 -92 ACTUAL FUNDS PROVIDED - HEVt NuE3 STREET AND LOT METEW. 097,52/ SPACE RENTALS $253,443 PARKING GARAGE REVENOL5 14a9.339 DISC RENTAL REIMB S4a,1S2 CHURCHSTREET SELF PARK 1423,110 UAPLE AVENUE PAHItIF1l, 4143.142 INTEREST INCOME 1106.900 RESCORP EXPLNSE F+LI1.tR 10 PAISCELLANEOUS 113,000 TOTAL REVENUES _ _ _ _ $2.374.670 FUNDS APPLIED - EXPI ►o)II)HE 5 PARKING SYSTEM MG T 11394.11116 PARKING GARAGE $255,902 PARKING LOTS AND ME It AS $402.450 CHURCH STREET SEt F - rJkHn 12aa,456 MAPLE AVENUE PARKING $40,538 TOTAL OPERAIINCi EIrPE tiSt '. f1.412,192 OTHER EXPENSES AND 00SWIRSEMEN7s WTH RATE IIVCREME - CSD A7ETEft Q t;V 7V So cwp&, l7 I M -93 I M-24 1994-95 1994-96 Io"-97 ESTIMATED PROPOSED ESTMATE ESTNAATE EBTUAAYE $845.400 11.224.000 11.236.240 $1.246.602 61.261,066 10.601Rr SHORT -TERN Ls1 COD ONLY 9255AW :2S4,170 $254.170 $254,170 9254.170 VARIABLE RATE INCREASES A LOBS OF LLSRAR( LOT s490,450 1516,600 9516,a00 1516,a00 1518.600 15 RATE INCREASE S48.920 $42.000 $42.000 942.000 142.000 $412.200 $384,000 $384.000 $304,000 13154.000 INCLUDES $3 RATE INCREASE l LOBS DUE TO W14TC $144.480 3202.360 9202,360 9202.350 $202.360 UORE PERA47T8 SOLD A 15 RATE INCREASE $140.000 $20.000 920.000 120.000 920.000 s0 s11,400 $11,400 111,400 $11.400 $1.000 11.000 11,000 S I.ODD $1,000 $2.335.650 $2,657.750 12.669,990 12.6a2.352 92.494.838 $242.575 $255,834 5363,061 $321.164 to 11.232.457 PARKINGOE6T SERVIcI 1196,635 $194.835 CAPITAL OU T L AY 9103.049 1434.450 PARKING FUND iRANSFEIIS 10 GF ADM EXP $232,372 11a2.242 PARKING FUND TRANSFE 145 TO GF PARK LOT MAW T f16,952 116,952 PARKING FUND TRANSFL+iS !,JNKSNG FUNDS 130.000 130,000 PARKING DEBT SERVICE - NEW DEBT 1714.270 $713,120 TRANSFER TO GENERAL FUND 51,497,637 IIIlaw,000 TOT AL0THEHEXPENit Atjl)DI5EiUNSEMENI_, 12791 its f2.67t 629 TOTAL FUNDS APPLIED 54,203.307 54,104.0116 INCREASE OF (OECREASt i IN WORKING CAP$ fAt 'S' d2e637) (51.766.4361 NET OPERATING CASH END OF YEAR 51.509,251 140,015 9277.300 1285.519 1294,15a $293.100 1301,893 9310.230 11369.900 $360,997 1392.427 5336,000 I346,060 SM.462 so l8 so $1.276,300 11,314,569_ 11.354.027 1192,585 1194,935 $191.775 $220,000 1130.000 8150.000 11110.300 SI M015 1167,756 $17.000 $16.952 $15.952 $W.000 130,000 130.000 $705,693 $702.420 9692.570 to to so it,333,560 11,253A22 $1.250.353 $2.611,1160 $2,567.711 $2.523.379 145,a70 $102.279 255.273 $66,665 f 16a.9t14 $247.937 1303,013 3% PER YEAR INCREASE f320.276 3% PERYEAR INCREASE 1404.200 3% PER YEAR INCREASE f367,150 3% PER YEAR INCREASE so $1.394.647 $193,360 1150.000 $197.144 5% PER YEAR INCREASE (1993-94 AS WE YEA q $16.952 130.000 1669.270 i0 11.276.726 12,671,373 123.465 1271,402 (B LID G ET 9 91P A R K I N L. j PARKING FUNV PARKIRGFUNO COVERAGE TEST GRAND TOTAL FUNDS PROVIDED TOTAL OPERATING EXPENSES NETOPER RFV•: OVFROPER f.XP DEBT SERVICE EXISTING NEW TOTAL TIMES COVERA6L 1991-92 1992-03 1093-04 1994-95 1903-96 1996-07 ACTUAL ESTIMATE PROPOSED EBRMATE ESTMAATE ESTIMATE $2.374,670 $2.335.850 $2.657.750 s2,680.990 s2.6a2= 62.694.63a s1,412,192 s1.232.457 61.276.2W 31.31415" $1.354,027 $1.304.647 $962.470 $1.103.193 $1.381.450 61,3S5.401 31.326.328 61.300.191 s190,035 $194.535 $192.1565 $194,035 $191.775 $193,360 $714.270 $713.120 $705,695 8702.420 "Ma70 s009,270 s911,105 $907.955 9098.280 sa97.353 Saa4.645 s602.030 1.05 1.22 1.54 1.51 1.50 1.47 09-Fob-93 (PARKPLLN ) 1993-1991 CIP PLAN AND 1993-04 PARKING FUND BUDGET PARKING FUND 1991-02 ACTUAL. FUNDS PROVIDED - REVENUES STREET AND LOT METERS S691.528 SPACE RENTALS S253,443 PARKING GARAGE R L V L NUE S S4 a9.389 MISC. RENTAL REIMB 94E.152 CHURCH STREET SELF -PAFIK S423.110 MAPLE AVENUE PARKIN(% $143.142 INTEREST WCOME 5106.9t10 RESCORP EXPENSE NLFMB s0 MISCELLANEOUS S13.006 TOTAL REVENUES_ _ _ 12.374.670 FUNDS APPLIED - EXPLNDIWRES PARKING SYSTEM MITT s394,a1a PARKING GARAGE 3255,902 PARKING LOTS AND METERb $402.460 CHURCH STREET SELF - t-AIIK S25a,45a MAPLE AVENUE PARKItAu $40,536 TOTAL OPERATING EXPENSES 91.412.192 OTHER EXPENSES AND I-ISLIURSEMENFii PARKING DEBT SERVICE 1196.635 CAPITAL OUTt AV S103.049 PARKING FUND IRANSF I MIS 10 GF ADM EXP S232,372 PARKING FUND TRANSFLF45 TO GF PARK LOT MAINT S16.952 PARKING FUND TRANSFERS SINKING FUNDS S30.000 PARKING DEBT SERVICE NI W DEEIT S114.270 TRANSFER TO GENEItAt I um) $1,491.637 TOTAL OTHER EXPENSE', Alin DISBURSEMENTS 32 791.115 TOTAL FUNDS APPLILU 214 20#301 INCREASE OF IDECREASI:E IN WORKING CAPITAL ISI a2a.637) NET OPERATING CASIt 1 It11 uF YEAR St 509.251 WITH RA TE OYCREA.4EAS ORIGINALLY PAIDPOSED 1992 - 93 1993 - 84 1994 - 95 1995 - 96 1998 - 9 7 ESTIMATED PROPOSED ESTIMATE ESTIMATE ESTIMATE 9845.400 91,417.000 91.431.170 $1.445,482 $1.459.937 90.50(hr SHORT-TERL 9255.11W 1254,170 9Z54.170 9254.170 9254.170 VARIABLE RATE INCREASES IL LOSS OF USRARY LOT $490.450 9515.800 1516.80o 8310.000 9518.8W 53 RATE INCREASE S48,320 342.000 942.000 $42.000 $42,000 9412.200 $354,000 s384.000 9384,000 S3a4,000 INCLUDES 95 RATE INCREASE A DOSS DUE TO WN3C 9144.450 1202.3W $202.380 9202,380 9202.380 MORE PERMITS BOLD i $3 RATE INCREASE 1140,000 920.000 $20,000 $20.000 1120,000 s0 $11.400 111,400 $11.400 9t1,400 91.000 61.000 $1,000 91.00o $1,000 92.335.650 $2,850.750 $2.064.920 22.879.232 92.893.887 $242.576 9277.300 1121115.619 $294,168 9303.013 3% PER YEAR INCREASE $2a5.634 $293.100 1W01.693 $310.950 S320,27E 3% PER YEAR INCREASE 1383,001 $360.000 93ao,997 $322.427 S404.200 3% PER YEAR INCREASE s321.104 9336,000 5346,060 9356.462 9357.158 3% PER YEAR INCREASE s0 s0 SO s0 s0 $1.232.457 $1.270,300 $1,3t4,569 91,354.027 91.394,647 St94,E35 111192,5115 1194,935 $1191.775 $193.360 5434,460 $220.000 1130,000 $150.000 $150.000 $162.242 $170.300 S178,at5 11a7,756 11197.144 5% PER YEAR INCREASE (1993--94 AS BASE YEAR $16.052 $17,001) 910.952 915.952 516.952 s30,000 930,000 $30,000 13Q000 $30.000 S713,120 S705,695 $702.420 9a92,870 sa69.270 $1,300.000 s0 s0 s0 s0 12 871.629 51.335,560 s1,253,t22 S1,269,353 91,27E.720 $4. 104.050 $2.611,580 92,567.111 12.623.379 S2.671,373 (31.75a,436) S230.570 S297,209 1255.652 1222.314 $40,515 3279.6aS 1576.894 9832,74E ' s1,055,060 i11 (BLIOQET93%PARION G) 1991-92 I M-93 1993-94 1994-95 1993-96 1904-97 PARIONO FUND ACTUAL ESTIMATE PROPOSED ESTIMATE ESTIMATE ESTIMATE PARXM G FUND COVFRAOE TEST GRAND TOTAL FUNDS PHOVIDED $2,374.670 92.=.650 92.6S0,750 *2,664.920 $2.870,232 $2."3.U7 TOTAL OPERATING EXPENSES SI.412.192 $1.232.457 $1,276.300 $1.314,589 21.11 M.027 I1.604.647 NETOPER REVS OVEROPER EXP $962.473 $1.103.193 $1.574.450 $1.550.131 fi.52sm $1.489.039 DEBT SERVICE EXISTING 11196.635 f 104.1135 11192.665 f 104,935 1191.775 1193.]60 NEW $714.270 $713.120 slos.69s $702.420 11692,670 $669.270 TOTAL 5911.105 $907.955 t696.260 sa97.SSs "U.64S "U.630 TAMES COVERAGE 1.06 1.22 1.75 1.73 1.72 1.70 s . • .1 -.-- In a' 1 .4 r Y [Y CL c O 0 �40 d o w �- ra D Z an OF PARKING GARAGES JANUARY 1990 TO OCTOBER 1991 2 3 5 .! I E h!GflI of I f'A(?I,.( () IN IPifIf,", 'A It RMAN AVENUE. CHURCH STRL E_ E 4-12 12-24 j1111 j cal 0-1 HOUR 1-2 HOURS CHURCH ST 35094 46170 SHERMAN AVE 41037 23586 TOTAL 76131 69756 TOTAL REVENUE (FREE) (.40) . (.15) (.15) (.40) (.40) EXISTING EXISTING PROPOSED PROPOSED PROPOSED PROPOSED REVENUE REVENUE REVENUE REVENUE REVENUE REVENUE 0-1 HOUR 1-2 HOUR 0-1 HOUR 1-2 HOUR 0--1 HOUR 1-2 HOUR 0 $18,468,00 $5,264.10 $6,925.50 $14,037.60 $16,468.00 0 $90434.40 $6,155.65 $3,537.90 $160414,B0 $9,434.40 0 $27,902.40 $11,419.65 $10,463.40 $30,452.40 $27,902.40 $27,902.40 $21, 883.05 $68,364.80 y s a • MINUTES MAYOR'S SPECIAL COMMITTEE ON PARKING NEEDS Kaeting Of April 13, 1993 Members Present: Alderman Rainey, Alderman Fiske, Jonathan Penman, Charles Remen Members Absent: David Reynolds, Sill Demas Staff Present: Barber, Jennings, Nilsson The meeting was called to order at 6:08 pm by Chairman Rainey. Minutes of the Meetina of F'ebruary 9. 1993 - The minutes were accepted by the Committee as presented. PRO Activity ROR2rt - Lt. Nilsson reported that the number of tickets written is down for the latest period. This was due to a few factors. The new hand-held computers were placed into service and this has slowed down some of the operations until the PEO's become adjusted to this new technology. Thirteen units were purchased and placed into service. There were about 1,900 less tickets written. He also noted that last year there were four more part-time PEO's than this year. The part-time positions have been eliminated. During March two full-time PEO's were off due to injury and sickness in March this year was higher than last year. - The Jost 20 days of productivity in March this year resulted in about 2,000 fewer tickets written. In response to a question from Alderman Fiske, Lt. Nilsson indicated he felt that productivity would increase as the PEO's become acquainted with the hand-held units, but not enough to compensate for the loss of the part-time PEO's. The part-time PEO's were usually assigned to the Downtown beat and could produce as many tickets in four hours as other PEO's could in a full day. David Jennings responded that in the future fewer expired meter tickets will be written due to the loss of the part-time PEO's. Both Lt. Nilsson and David Jennings indicated that there is no resistance to the new ticket writing computers but there is a period of time required to become familiar with the new system. The PEO's were a part of the computer selection process. David Jennings advised the Committee that a new mini computer was also added in the City collector's office as a part of the system upgrade with terminals added in the Parking System Office. MINUTES OF MAYOR'S SPECIAL COMMITTEE ON PARKING NEEDS April 13, 1993 . . . . . . . . . . . . . . . . . . . . Page Two The new system is now working well. The second phase of the improvements will add a feature whereby the computer will make a sound when a boot eligible vehicle license plate is entered so the PEO will be able to quickly locate offenders. pjacuaafon of Provosed ordinance 42-0-93 - The Committee reviewed proposed Ordinance 42-0-93 which would change the overnight parking restriction on Chicago Avenue between Church Street and Davis Street (east side) from the current prohibition between 112:00am to 6:00am" to 114:00am to 6:00am". This change is being requested to accommodate a new coffee house in this block which is open to 3:00am Monday through Thursday and 4:00am on Friday and Saturday. The Committee recommended approval of the proposed Ordinance. Resolution 35-R-93 - The Committee was advised of Resolution 35-R- 93 adopted by City Council which created the Parking Committee (formerly the Mayor's Special Committee on Parking Needs). The Resolution established membership on the Parking Committee as two Aldermen, the Executive Director of the Chamber, and three citizen members. The Parking Committee will report to the Administration & Public Works Committee of City Council. The Committee was advised of the new City Council rules which state that a Committee reporting to a Committee of Council and consisting of Citizen and Aldermen shall elect a Citizen Chairman. The terms of the members are established at three years and the current members are reappointed. The was no discussion. Board and Commission Traininci - The Committee reviewed a communication from Jay Terry, Director of Health and Human Services. David Barber advised the Committee that funds for training of Committee members was requested during the Budget review process and City Council established $10,000 be set aside for training of Commission members. Requests for the use of the funds would be directed to the Human Services Committee of City Council. The funds were intended for training at various institutes which committee members may find appropriate. David Jennings suggested there were several parking system institutes that might be possible training sources. The Institutional & Municipal Parking Systems (IMPS) offers short courses. They also have a newsletter which might be available to Committee members. David Jennings will check on this. The Nati--nal Parking Association (NPA) and Institute of Transportation Engineers may also have information useful to Committee members. Other Matters The Committee was flier in the April -72, include informat--on on Downtown area. David addition of banners on advised that EVMARK will be distributing a 1993 issue of the Pioneer Press which will the Free Par,: ing -� t`:e garages an the Jennings was asked to investigate the the garages advertising the Free Parking. �W, ie ,I III, �.,. I IlYII6,A, 11. 1111 iiIYIILIY IIk, I, , Ii I dl ,N� I kiln �I1I. lll`�1I,�16,lli III MINUTES OF MAYOR'S SPECIAL COMMITTEE ON PARKING NEEDS April 13, 1993 . . . . . . . . . . . . . . . . . . . Page Three Lt. Nilsson suggested that magnetic signs be purchased to be mounted on the PEO vehicles advertising the Free Parking in the garages. He also suggested buttons for downtown merchants be purchased stating "FREE PARKING - ASK ME". Employees could wear these when they are working. He will explore these suggestions with David Jennings and the Chamber of Commerce. Alderman Rainey requested an update on the number of permit holders and the number on the waiting list for the Church Street Self -Park. David Jennings advised that Washington National will not be moving all employees at once and as their permit numbers decrease those on the waiting list will be added. Charles Remen asked for an update on the parking study in the 1200 block of Hinman Avenue. David Jennings indicated it would be available for the next meeting. He also reminded of the request to remove one parking space on either side of the drive to Lot 160 on Chicago Avenue south of Dempster Street. David Jennings will also proceed on this request. There being no further business, the meeting adjourned at 6:37 pm. Respectfully Submitted, David H. Barber (C 1WP'SINDOOMIN41-13) Draft - Not Approved MINUTES PARKING COMMITTEE Meeting of June 9, 1993 Members Present: Alderman Guthrie, Alderman Newman, Jonathan Perman, Charles Remen Members Absent: David Reynolds, Bill Demas Staff Present: Barber, Jennings, Nilsson Guest Present: Penny Miller The meeting was called to order at 6:03 pm by Chairman Guthrie. Minutes of the Meetina of April 13. 1993 - The minutes were accepted by the Committee as presented. Committee Organization - The Committee was advised that the City Council at it last meeting changed the rule which stated that "Committees with Aldermanic and Citizen membership reporting to a Council Committee shall elect a Citizen member as Chair." Under this rule the Parking Committee would have been required to elect a Citizen member as Chair. The rule change allowed the Mayor to appoint an Alderman as the Chair of the Committee. Alderman Guthrie was appointed as Chair by Mayor Morton, Alderman Newman requested information as to why the Parking Committee starts at 6:00 pm. Staff responded that the time was decided by former Alderman Rudy and was set to accommodate the merchants who indicated that the 6:00 pm time was a better time for them to attend. After a brief discussion, the Committee decided to change the meeting time for future meetings to 7:00 pm. PEO Activitv Report - The report was distributed at the meeting by David Jennings. Lt. Nilsson reported they ticketing activity in May 1993 was similar to the efforts in May 1992. He noted that the handheld ticket writers were in place but there is still some adjustment to the new devices. He also advised of the change in effort beginning in April as the Street Sweeping operations have started. Alderman Newman asked if the ticketing activity for street sweeping is coordinated with the Street Division. Lt. Nilsson advised that there is a strong effort MINUTES -PARKING COMMITTEE June 9, 1993........................................ Page Two of coordination and ticket writing only occurs in the area where sweeping is taking place. The PEO's start in the area at about 9:00 am and work until about noon. Questions were raised about the City's nighttime sweeping operation as well. David Barber advised that staff is looking into changes in the sweeping program to make the system more "user friendly". This may include changing some of the signs, changing some of the night operations to day operations, etc. These will be forwarded to City Council later this summer. The Committee was advised that the ticket production rates for the PEO's was slightly above the averages for the last twelve month period. The total tickets per hour is based on all PEO's while the adjusted tickets per hour is based on only those PEO's issuing tickets. The PEO's assigned to Booting and the Supervisor's time are removed for the adjusted figures. In response to a question from the Committee, David Barber reported that the PEO Report was initiated a few years ago when the Committee recommended to City Council that additional PEO's be hired to enforce the overtime parking regulations. Based on the reports over the past year it appears there is no significant change from year to year and only the seasonal variations show up. Staff indicated that this report is for only the tickets issued by the PEO"s and not for all ticket issued by the Police Department. The Committee discussed the enforcement procedures for the two-hour limit. Lt. Nilsson explained some of the difficulties in providing complete coverage with the staff available. Parking regulations in various areas cover six days per week and extend from 7:00 am to 6:00 pm. While all areas may not covered as often as some might wish, they are all covered periodically. Jonathan Perman noted that he has received complaints concerning the apparent aggressiveness of our PEO's, such as waiting by a meter for the expired tag to flip with the ticket already written. He also noted wild driving habits of some PEO's along Davis Street as well as parking for extended period in spaces on Davis Street; sometimes for up to two hours. Lt. Nilsson responded that he also receives similar complaints but also receives that opposite complaints as well. He advised that the PEO's are generally the least like officers and some of the comments are in retaliation for being issued a ticket. It was suggested that the PEO's use the Sherman Avenue Garage if they are going to be on a downtown beat for an extended period. Lt. Nilsson advised of some logistical problems in using the garage. He also requested specific information on some of the complaints so he could follow up directly. Alderman Guthrie asked Jonathan Perman what the Chamber is doing to encourage merchants to encourage their employees to use long term parking rather that feed meters on the street. Currently the Chamber is not doing anything. MINUTES -PARKING COMMITTEE June 9, 1993....................................... Page Three Jonathon Perman requested information on what was being measured by the PEO Report. Staff indicated that this report did not serve staff. There were other internal reporting mechanisms for monitoring performance. Alderman Newman suggested that the Chamber survey the businesses to determine their satisfaction with the enforcement program and determine where improvements are needed. Jonathon Perman indicated that they will look into this matter. David Jennings and Lt. Nilsson both commented to the Committee about the positive effects of the increased enforcement in increased turnover of spaces in the downtown area. Discussion of Proposed Ordinance 61-0-93 - The Committee reviewed proposed Ordinance 61-0-93 which would remove two parking spaces on Chicago Avenue at Parking Lot #60 (1234 Chicago Avenue). The Committee was advised that Ordinance 61-0-93 was introduced by City Council at the last meeting and was scheduled for adoption on June 14, 1993. Alderman Guthrie indicated that some of the merchants were against this change. Charles Remen advised that this proposal was brought forward as some people believed that Lot #60 is under-utilized and the removal of these spaces would add visibility to the entrance of the lot. The use of a larger sign was recommended by the Committee to increase visibility. After discussion, the committee agreed that Alderman Guthrie would meet with some of the merchants on Saturday and if a consensus was reached, the Ordinance could be amended on the City Council floor prior to adoption on June 14, 1993. Parkinq Studv: 1200 Block of Hinman Avenue - David Jennings advised that Committee that the study was not complete for this meeting but should be available for the next meeting. Other Matters Penny Miller asked the Committee when permits for employees would be issued for Lot # 60. Staff indicated that the November 1992 minutes showed that the item was discussed but a decision was not reached. Staff will look into this matter further and report back to the Committee at the next meeting. David Jennings reported on ideas for increased advertising for the free parking (1 hour) in the parking garages as requested by the Committee at a previous meeting. Magnetic signs for the P1O vehicles assigned to the downtown were found to cost about $125 to $150 for four signs. Banners for the Sherman Avenue garage (3 proposed) would run about $350. Staff could find no decent location for banners for vp MINUTES -PARKING COMMITTEE June9, 1993........................................ Pa ge Four the Church Street Self -Park and a signing Jennings also provided information to the Committee that showed the amount David parking in the two parking structures. In May 1993, 9(43.1 ) parked fr free the Sherman Avenue Garage and 3,100 (26.6%) parked free int eChurch Stee in reet Self -Park for a total of 9,096 free parkers in the month of May 1993. The discussion on this matter will continue at the next meeting. Jonathon Perman requested that time be set aside at the next meeting to discuss the future work for the Parking Committee. There being no further business, the meeting adjourned at 7:25 pm. Respectfully Submitted, 4* David H. Barber IC IWP51WD0L%AA1N6.91 1 . I 01i i it ii'. 1 II 1 ii II Vi it 'u. IWIII i I uW II 1111111 II . i lih ill ii, Y�IU �Vai�lll ldult Draft - Not AoDroved MINUTES PARKING COMMITTEE Meeting of July 13, 1993 Members Present: Alderman Guthrie, Alderman Newman, Jonathan Perman, Bill Demas, David Reynolds Members Absent: Charles Remen Staff Present: Barber, Jennings, Nilsson Guest Present: Steve Strauss, Principal Park School The meeting was called to order at 7:05 pm by Chairman Guthrie. Minutes of the Meeting of June 8. 1993 - The minutes were accepted by the Committee as presented. PEO Activitv Resort - The Committee continued the discussion on the need for the PEO Report at each meeting. The Committee was advised the report started after it was recommended to add new PEO's to the Police Department to increased ticketing activities for overtime parking enforcement in 1991. Staff advised there is no other use for the report by staff. It is only prepared for the Parking Committee. Staff uses other reporting methods internally for monitoring employee performance. David Reynolds indicated that the graph and table for tickets issued is useful. After a brief discussion the Committee agreed that the reoort should continue to be submitted but only the Tickets Issued section is required. The Tickets Per Hour section is not needed in future reports At this point in the meeting Chairman Guthrie changed the order of the Agenda and moved on to item 5 to accommodate Steve Strauss, Principal of Park School. Parkina Reauest - Park School - The Committee was advised that the construction associated with the Main Street Combined Sewer Rehabilitation Project Included widening of Main Street from Sherman Avenue west to Just short of Elmwood Avenue on the south side of Main Street to add parking. About 13 spaces were to be added. 1 MINUTES - PARKING COMMITTEE July 13, 1993 shows that there appears to be adequate room in the restricted areas for homeowners to park. The owners at the corners may not be able to park in front of their homes but there is room in the block. In response to Alderman Guthrie, it was noted that most of the owners in this area do have garages along the alley. Alderman Newman noted that the former alderman from the third ward were generally opposed to restrictions to street parking and for that reason this issue is now before the Parking committee. He thought that this matter was a Ward matter and should be handled by the Ward Alderman. David Reynolds said that he felt the issue was a philosophical one. Should the residential areas of the City support the parking needs of the commercial community. The City's Comprehensive General Plan indicates this should not be the case and the Committee should do whatever possible to prevent this situation. Alderman Newman stated that residents should be able to park in front of their homes. When that's not possible the property becomes less valuable. Alderman Guthrie noted that the Montessori School had between 30-40 employees and they should be requested to add a parking area for their employees. The Committee then discussed the parking lot on Chicago Avenue (lot #60). The lot does have long term parking meters that could be used by employees. The Committee discussed the possibility of adding permit spaces (about 8) in this lot. David Jennings advised that one merchant was opposed to losing any of the spaces to permit holders. The lot was studied about a year ago and was found to be very under utilized during the week. The Monday through Friday permits for employees would probably not work as they will also need the spaces on Saturday when the lot is well used. Alderman Guthrie advised that the Dempster/Chicago Merchants will be meeting in September and requested this item be held until after that meeting. Alderman Guthrie will: discuss this matter with that group at their meeting. Lakefront Parkinq - Alderman Newman explained that the Lakefront area is currently unrestricted parking and is full each weekday by all day parkers from the downtown area. Since Washington National has left the City there are many permit parking spaces available in the two City parking garages. David Jennings advised that there are currently 241 permits sold in the Church Chicago Garage and 31 5 in the Sherman Avenue Garage. These figures are down from about 425 permits. Alderman Newman 3 Draft - Not Aooroved MINUTES PARKING COMMITTEE Meeting of July 13, 1993 Members Present: Alderman Guthrie, Alderman Newman, Jonathan Perman, Bill Demas, David Reynolds Members Absent: Charles Remen Staff Present: Barber, Jennings, Nilsson Guest Present: Steve Strauss, Principal Park School The meeting was called to order at 7:05 pm by Chairman Guthrie. Minutes of the Meetina of June 8. 1993 - The minutes were accepted by the Committee as presented. PEO Activitv Report - The Committee continued the discussion on the need for the PEO Report at each meeting. The Committee was advised the report started after it was recommended to add new PEO's to the Police Department to increased ticketing activities for overtime parking enforcement in 1991. Staff advised there is no other use for the report by staff, it is only prepared for the Parking Committee. Staff uses other reporting methods internally for monitoring employee performance. David Reynolds indicated that the graph and table for tickets issued is useful. After a brief discussion the Committee agreed that the report should continue to be submitted but only the Tickets Issued section is required. The Tickets Per Hour section is not needed in future reports. At this point in the meeting Chairman Guthrie changed the order of the Agenda and moved on to Item 5 to accommodate Steve Strauss, Principal of Park School. Parkins Reauest - Park School - The Committee was advised that the construction associated with the Main Street Combined Sewer Rehabilitation Project included 4videning of Main Street from Sherman Avenue west to just short of Elmwood Avenue on the south side of Main Street to add parking. About 13 spaces were to be added. MINUTES - PARKING COMMITTEE July 13, 1993 Mr. Strauss indicated that there is a need to restrict the parking directly in front of the school similar to the restrictions at other schools in the City. He requested that two Handicapped spaces be added and that an additional three spaces be designated as a loading zone in front of the school. He requested that the loading zone restriction be effective from 8:00 am to 6:00 pm each day (Monday through Frivay). Staff advised the Committee that the parking restrictions at all other schools ended at 4:00 pm each week day. After a brief discussion the Committee agreed to recommend to City Council that five spaces in front of the school be restricted as follows: " Two spaces are to be designated as Handicapped Parking " Three spaces are to be designated as a loading zone during the hours of 8:00 am to 4:00 pm on days when school is in session. These three spaces would be open for parking during other times. Staff will prepare the appropriate Ordinance and cover communication to transmit this request to City Council later this summer closer to when the construction activity in the area is to be completed. Future Meetina Dates and Room Assionments - The Committee accepted a communication listing the dates and room assignments for the remaining meetings in 1993. Parkina Studv - 1200/1300 Block of Hinman Avenue - David Jennings distributed a brief report summarizing a study of the parking in these two blocks of Hinman Avenue. The area was studied on June 7 and July 6 and 7, 1993. Parking on the east side of the street is unrestricted while the west side is restricted to two hour parking with residents exempt with a permit. The study showed that the unrestricted side was more fully parked. In response to a question, David Jennings indicated the study was requested by Penny Miller, a resident north of Dempster on the west side of the street. Her request was to provide the two hour restriction ;o both sides of the street in these two blocks. It was noted that parkers in the unrestricted area could be employees from the Dempster/Chicago area, Downtown employees, CTA Commuters, or Montessori school employees. David Jennings advised that this area with one side restrictions is not uncommon in the third ward area and the study MINUTES - PARKING COMMITTEE July 13, 1993 • shows that there appears to be adequate room in the restricted areas for homeowners to park. The owners at the corners may not be able to park in front of their homes but there is room in the block. In response to Alderman Guthrie, it was noted that most of the owners in this area do have garages along the alley. Alderman Newman noted that the former alderman from the third ward were generally opposed to restrictions to street parking and for that reason this issue is now before the Parking committee. He thought that this matter was a Ward matter and should be handled by the Ward Alderman. David Reynolds said that he felt the issue was a philosophical one. Should the residential areas of the City support the parking needs of the commercial community. The City's Comprehensive General Plan indicates this should not be the case and the Committee should do whatever possible to prevent this situation. Alderman Newman stated that residents should be able to park in front of their homes. When that's not possible the property becomes less valuable. Alderman Guthrie noted that the Montessori School had between 30-40 employees and they should be requested to add a parking area for their employees. The Committee then discussed the parking lot on Chicago Avenue (lot #60). The lot does have long term parking meters that could be used by employees. The Committee discussed the possibility of adding permit spaces (about 8) in this lot. David Jennings advised that one merchant was opposed to losing any of the spaces to permit holders. The lot was studied about a year ago and was found to be very under utilized during the week. The Monday through Friday permits for employees would probably not work as they will also need the spaces on Saturday when the lot is well used. Alderman Guthrie advised that the Dempster/Chicago Merchants will be meeting in September and requested this item be held until after that meeting. Alderman Guthrie wall discuss this matter with that group at their meeting. Lakefront Parkinq - Alderman Newman explained that the Lakefront area is currently unrestricted parking and is full each weekday by all day parkers from the downtown area. Since Washington National has left the City there are many permit parking spaces available in the two City parking garages. David Jennings advised that there are currently 241 permits sold in the Church Chicago Garage and 315 in the Sherman Avenue Garage. These figures are down from about 425 permits. Alderman Newman 3 l MINUTES - PARKING COMMITTEE July 13, 1993 Indicated we are losing money and people are parking for free along the Lakefront. He requested a method to move these parkers into the garages. The Committee discussed a two hour restriction, a three hour restriction and the possibility of no parking before 10:00 am each week day. David Jennings advised that if the Committee's desire was to move the parkers from the Lakefront into the garages the best option would be the three hour parking restriction. It would be difficult to enforce during the morning hours so there would probably be only one pass through the area during the afternoon. Jonathan Perman proposed that a special introductory rate be established at the parking garages to induce new customers to buy permits. The Committee moved and accepted the plan to (1) restrict parking to three hours along the Lakefront from the curve on Sheridan Road south to Greenwood Street; (2) flier cars parked in the affected area advising of the change and introduce the available parking in the garages; and (3) develop an discount plan for new permit purchasers granting one month free if a three month permit is purchased. Staff will prepare the appropriate ordinance and cover communication to submit this matter to City Council on July 26, 1993. Advertisina Free Parking in City Garages - David Jennings reminded the Committee of the discussion at the last meeting about banners for the Sherman Avenue Garage and a sign for the Church Street Self -Park as well as magnetic signs for PEO vehicles in the downtown area. This promotion is to remind people of the one -hour free parking in the two parking garages. The committee endorsed the plan and requested staff to proceed with the plan. Other Business In response to a question from Alderman Newman after the last meeting, David Jennings indicated that there has been overtime parking enforcement in the 1900- 2300 block of Orrington Avenue for the two hour limit. During April and May of this year 650 out of 2700 tickets issued for overtime parking (23%) were issued in this area. 4 MINUTES - PARKING COMMITTEE July 13, 1993 The Committee then briefly discussed the issue of the rate of collection of tickets issued. it was suggested that the Finance Department prepare a communication for the Administration & Public Works Committee for July 26, 1993. Lt. Nilsson advised that Phase 2 of the computer uagrade is almost ready to implement. This phase will add the boot eligible vehicle listing to the hand held computer ticket writers. When a boot eligible license number is entered the hand held unit will advise the PEO of the boot eligibility of the vehicle and the boot team can be contacted immediately. With this new feature he suggested the Committee consider reducing the number of outstanding tickets from ten to five for boot eligibility. David Jennings advised that this change should be tied into when the phase 2 program is operational. When this phase is operational, the boot listing should be only 2-3 days behind compared to the current 3-5 weeks. The Committee recommend that City Council consider this change. Staff will prepare the appropriate ordinance and cover memo for City council consideration on July 26, 1993. Jonathan Perman advised that the Chamber is in the midst of the study to determine the level of merchant meter feeding in the downtown area. The early results indicate that meter feeding is still occurring. They are completing a door-to- door random survey and should have a report at the next meeting. There being no further business, the Committee adjourned at 8:56 pm. Respectfully Submitted, 4�az 41�vj David H. Barber IC '.WP5IDAMMIN7.131 5 DRAFT - NOT APPROVED MINUTES PARKING COMMITTEE Meeting of September 14, 1993 Members Present: Alderman Guthrie, Alderman Newman, Jonathan Perman, Bill Oemas, Charles Remen Members Absent: David Reynolds Staff Present: Jennings, Aiello, Larson Guests Present: Steven Sims, Penny Miller The meeting was called to order by Chairman Guthrie at 6:40 pm. Minutes of the Meetina of September 14, 1993 - The minutes were accepted by the Committee as presented. Penny Miller reported that she attends the meetings as a representative of the Dempster Area Neighbors East neighborhood group. The Committee thanked her for her regular attendance and interest in parking issues. PEO Activitv Resort - David Jennings noted that the August numbers showed nothing out of the ordinary. Expired meter tickets were down, but overtime at meter tickets were up over the same month one year ago. The total number of tickets written was slightly more than the twelve month average. The report was reviewed by the Committee and accepted after brief discussion. Parkina Modification on Main Street at Park School - David Jennings reported that Steve Strauss at Park School had requested a change from the parking arrangement previously discussed by the Committee. Instead of two handicapped spaces and three loading zone spaces. Mr. Strauss believes that one handicapped space and four loading zone spaces would work better in front of the school. The Committee accepted the report. It was noted that this ordinance would go to City Council for approval in October Discussion of Two -Hour Parkinq on Chicago Avenue - The Committee welcomed Steven Sims to the meeting to discuss the needs of car dealers on Chicago Avenue. Mr. Sims reported the need for some relief from the current parking regulations in front of the dealerships on Chicago Avenue and appealed to the Committee for help Alderman Newman stated that he wanted to help the dealers, but believed it was important not to stop enforcement. Turnover of parking spaces is necessary for the businesses to operate in this area Mr Sims suggested that some type of parking permit could be provided for dealers to give their customers who are looking at cars in the showroom or on the lots. The permit would allow people to continue to shop without having to return to their cars to put money in the meters. Charles Remen asked how many spaces would be involved. Mr. Sims stated five to seven at his dealership and four to five at Rob Paddor's. At his point there was a general discussion among the Committee members about the equity of providing this type of program for one type of business. Alderman Guthrie asked about the parking west of Chicago Avenue between the tracks. Mr. Sims stated that the first part of this parking area was leased to Los Magueyes Restaurant and that he leased the remainder for his dealership. Jonathan Perman asked how many permits were being sought at this point and Mr. Sims suggested four per dealership. Alderman Guthrie asked how many employees Mr. Sims had at this site and he replied 27. He reported that they currently park on Hinman and Judson and a few park in the South Pointe Plaza lot. Mr. Sims went on to say that part of the problem with the area between the tracks is that it is difficult to protect cars parked there. He keeps 130 in inventory and 40 to 50 used cars, many of which are parked in this area. People walking along the tracks have vandalized some of his cars by throwing rocks from the track area to the cars parked between the tracks. When asked about the severity of the enforcement problem on Chicago Avenue, Mr. Sims stated that he pays between 15 and 20 tickets a month for customers. When asked if he had looked at any other parking lots or garages in the area, he stated that he tried to rent the Old Equity building, but the owner wished only to sell the property. Alderman Newman asked staff to bring a map to the next Committee meeting, so everyone could see the properties involved and would have a better idea about what areas were being discussed. He also asked that the economics of securing the area between the tracks be investigated. Judy Aiello asked if the permits for the customers of the car dealers could be started on a trial basis. After general Committee discussion, it was agreed that the matter would be scheduled for the next Committee meeting. Charles Remen asked that someone draw up the parking waiver scenario for review at that meeting. Alderman Guthrie asked David Jennings to bring back some workable options for handling the parking of customers for up to four hours without penalty in the subject area. The meeting was adjourned at approximately 7:30 pm to allow Committee members to attend another meeting out of the building Res ctfully subtnittedi Dlavrd C. Jennings, ity Traffic E ineer 4, +IJ III 11 ` IIII'1 pI��� ``I W.'n I . IW, ul a .W II1, .1. II a 1h! „I , dllnu dIN n INI „. 11 �il�r �ll i,lui,i�iWl �I li 11h11SilujIWI11II1i1 Draft - Not Approved MINUTES PARKING COMMITTEE Meeting of October 12, 1993 Members Present: Alderman Guthrie, Alderman Newman, David Reynolds Members Absent: Jonathan Perman, Bill Demas, and Charles Remen Staff Present: Barber, Jennings, Gallivan, Larson Guest Present: Penny Miller, Rob Paddor and Les Simms The meeting was called to order at 7:06 pm by Chairman Guthrie. Minutes of the Meetina of September 14, 1993 - e minutes were accepted by the Committee as presented. PEO Activity Report - The committee was advised that Lt. Thomas Gallivan would be replacing Lt. Dennis Nilsson. The PEO Activity report was presented by David Jennings. The report noted that 10,732 tickets were issued by PEO's during Sep:amber which is similar to the previous year. There is nothing un--sua_ to report to the committee. The PEO Activity Report was accepted by the committee. Two Hour Parkina on Main Street - Reaueet by Main Street Merchants - The *fain Street Merchants group by letter has rezuested that the temporary restriction for two-hour parking on Main Street from Hinman Avenue east to the alley be :Wade a per -mane charge. This area was previously an unrestricted parking area. The temporary change was adder this summer tc aid _he parking in area during constructi n of =~A Main S_reet Sewer Rehabil_..at___. __;ect. The Mer 'ants S_c._ requested _ha_ e__.___ me-=ers yr s _ .s tie niderra _� rie quest__-cned _f _ -:inure _ rki.n.= could be considered _.. f_ , t cf Cafe _xLres_= on Hinman. a f f inc_cated t, at :pis area was already a ;.:ad_. J zone and func_q _:.nea uite well for s crt zarn __cps. . PARKING; COMMITTEE MINUTES October 12, 1993 a permanent change and the signs be used for this area. The motion was accepted. Discussion - Chicago Avenue Parkin near Car Dealers - Rob Paddor and Les Simms were present to discuss this matter with the Committee. They advised the Committee that the CTA was revoking the lease with the dealers for an 800' parking area on the west side of Chicago Avenue and this change would create significant problems for both businesses. They also discussed the area between the CTA and the C & NW tracks as a parking area but commented on the problems of vandalism in the area as it is unprotected and generally unimproved. If this area were to be considered for parking security would have to be considered. The Committee focused their discussion back to the parking concerns along Chicago Avenue. David Jennings distributed a report on the options staff considered to assist in this area as requested from the last meeting. Also a part of the report was a ticket history for fire blocks along Chicagc Aven,-e for Committee consideration. ;A copy of the report is attached to the minutes) David Jennings noted that the car dealers along Chicago Avenue are located in 600-700 Block, 1000 Block and 1100 Block. The 1500 and 1600 Blocks were included as a comparison of ticketing activity in other sections of Chicago Avenue. The report provided four options for Committee discussion to help the car dealers in dealing with tickets issued to customers. The options included: 1. Car Dealers sending tickets back to the City for voiding. 2. Use of programable parking meters which would allow dealers to buy parking time in advance to offer to customers. 3. The use of a dashboard permit which dealers would make available to customers. 4. Remove the meters and add twc-hour par:r_ng sons. :�a•. -d e::r._ngs ..�et - nat _zt __. al? ow the City _o �'eF __..___ and ove- ana wcw-: .:e _?:: Y - - - ?erS. Sec:nd _ _an wG'�_d _..'JQ�:e a set COS= C� 3G..._ Jam__-1,� t� Guy _he new meters and ether related equ-omen_ and would requ-re tar dealers to mcn-tor Yh - . -�stcmers and be _ire l-ne eras 1 elr.c added tc _he meters. The oct_on wc--.d re-q,.._re the dealers -- keep records of customers w'r,t are issued ..ne emc:.rar;; permL:s and they wv _ld a,st ha,/e --c be s•..re -he per., _= was re, --eyed whe: the _.:st---er -e;- the area. - :e op__o,. .._ ._d z-sc rzq: re a perm._ sy=-em __ tustcmers wv—_3 --air. _.e s: wr=_., f__ --naer --an -'pro . f . , , J � a I,,1. III .4WiI.I PARKING COMMITTEE MYNIITES QStober 12, 1993 hours. Alderman Newman asked how much time is usually needed by the customers. Both guests indicated that the average time is probably about two hours or less. Alderman Newman indicated he did not want to set up a program only for the car dealers and not other businesses. The other businesses would object to this special program. David Reynolds asked if the meters could accept other tokens. David Jennings said this was possible but special meters would be needed and that the banks would have to be involved in this change since the counting of the money would be more difficult if the coins were mixed in with change. Les Simms indicated that he leaves a car on the street on occasion in a metered space (a car marked for sale) and then adds money to the meter, but sometimes forgets, and he objected to be-ng ticketed at this spot. He was advised that (1) feeding the meter violated the City Code and he was subject to a $25 ticket and 2) the City Code also prohibits placing a vehicle on the street and displaying that vehicle for sale. He indicated he was not aware of either of these prohibitions. Rob Paddor advised the Ccmmittee that they have been parking in front of their driveway for over three years and now they are starting to get tickets. He was advised that this practice was also in violation. of City Code and the officers in the past may have not noticed this violation. David Reynolds advised that the PEO's are directed to issue tickets when a violation is noted and they are not given the latitude to make a lot of field "Judgements". This is to avcid placing the PEO's in an position by granting waivers to some and not to others. The PEO's should not be directed to "not enforce". After a period of time the group generally sett:ed on option I. as being the most favorable and the least dif_`icu__ to en`o-oe and monitor. Atjerman Newma-: indicated he soul: apt- _ t.._s c-an on a trial casts a.nc --outs cos_-_.. _..___gn _ .e prcblems be_. _reate:. .n -.:e a_ --ea C. era _ _-.a7l dealers 'aca_e _ne spa:e ac_--ss _ne s_r?a:. �a'"_ e_�~�_,s also t indicated his supporif the ? 'co tan uld 1nC����F' a .pr_ Alderman Guthrie suggested a 6 me:_th sunset to give tine _o wt-k out the orch? ems with :he C-A. ^e _ommi_ _ee a: cer_ed with. the'6 month sunse� pro•:isicn. The Committee then directed _heir disc_;ssi,._. parking area between ti.e CTA and _::e C y NW _racxz. =a,. _.. indicated that _= seci._ i y _ :ands be :^.zrea at PARKING COMMITTEE MINUTES October12, IRR3 security were to be provided around the clock, the annual cost for salaries alone would be over $60,000. After a brief discussion the Committee decided to meet with Mr. Paddor and Mr. Simms at the lot on Monday October 20, 1993 at 5:00 PM to view the site. Based on the outcome of the meeting staff could then explore a possible layout of the area for parking and develop preliminary costs for improving the area. Other Matters - Penny Miller asked the committee what happened to the idea of adding employee (permit) parking in Lot #60 on Chicago Avenue south of Dempster Street as discussed on July 13, 1993 by the Committee. The Committee requested that this matter be added for discussion at the November 9, 1993 meeting and that Jonathan Perman and David Lipschutz (Blind Faith Cafe) be advised so they may be present at the meeting. There being no further business, the meeting adjourned at 9:06 PM. Respectfully Submitted, ---.�, David H. Barber I: \MP510ATA\PAM1'4 OCT) MINUTES PARKING COMMITTEE Meeting of November 9, 1993 Members Present: Alderman Guthrie, Alderman Newman, Demas, Remen, Reynolds, Perman Members Absent: None Staff Present: Aiello, Barber, Gallivan, Jennings Guests Present: Alexander Butkus, Daniel Doyle, Penny Miller The meeting was called to order at 7:03 pm by Chairman Guthrie. Minutes of Meetina of October 12. 1993 - Chairman Guthrie noted that "PEO's" on page 3 should be PEOs. With these corrections the minutes were approved by the Committee. PEO Activity Resort - The report was presented by David Jennings. The number of tickets issued during October 1993 was up from the previous October and from the previous month. Residential Overtime tickets, street sweeping tickets, and expired meter tickets were the areas which increased. The Committee accepted the report. Chicaao Avenue Parkina Discussion - David Jennings reviewed for the Committee the site plan prepared by staff of the possible parking area between the CTA and the C & NW tracks from South Boulevard and Madison Street. The layout is based on one-way traffic and can be in either direction. The area is narrow and o7.1y cne-way traffic will work safely. The plan includes parallel parking on the ramp from Madison Avenue (30 cars) , 2 row of 450 carking through the wide area (112 cars), and parallel parking on --ne ramp from Sc•.:th Boulevard +39 spaces,f for a total of a�out 181 regal park:.ag spaces. A _gad •.44-11 have to be added tc �7onnett _::e area to :he South as no rDad _..rre-.k,y �x-sr-. :'narles aS ._ wn_- be :s_. i nd-icated t:.at mpg: r be used zcr storage f ::a_ S for the tar dealers, part fc- commuters and poss.bly fvr sc-e of the employees in the Main Strut area but this has not : eer. 'tiorf? : o,.,z at time. Alderman Newma-. added t::at t e car dealers pay a lot of taxes and ha-:e very 1--__e space for c :eir gars -.n t..,s area of :he Cr .y Y. This lot may help )seep the dealers _n the area. Da-: id ' e::.._r.as :e uses s? a g_ gat arke-_ for _omm.' te_s wa_: .tsv_ a_ _ ava_-able MAKING COMMITTEE MINUTES H2 eMber 9. 1993 determine the marketability of this lot. Jonathan Perman added that security would need to be included and then asked if this plan included connecting the lot to the train stations. David Jennings responded that there was no connection. Alderman Newman noted the area is currently an eyesore and there is a need for additional parking in the area. Charles Remen indicated that he did not think the dealers would be interested in paying for this so the cost would be a City expense. Staff will prepare an estimate of cost for the improvements as indicated on the plan resented and will return at the next meeting with that estimate. Emnlovee Permits in Lot #60 - David Jennings indicated that he has studied the parking use in this lot on Saturdays as well as weekdays and feels that adding 8-10 employee spaces would not be a problem. Jonathan Perman has discussed this with the owner of the Blind Faith Cafe and he indicated he might be interested in about 5 employee spaces, but not at the $30 monthly rate proposed by staff. Alderman Guthrie indicate her preference for a movable permit so different employees could use the permits. Staff indicated that this was possible. The Committee was advised that the Dempster Merchants would be meeting on November 16. Jonathan Perman and possibly Alderman Newman would attend to discuss this proposal with the group. In response to a question from the Committee, staff indicated that fees for other lots were set by City Council but generally based on recommendations by City staff. The staff recommendation for the rate for lot #60 is in the range of $30 per month. The Committee recommended that employee permits for lot 460 be added and the ap4ropriate legislation be sent to City (.-'ouncil. The fee of $25 4—ald be recommended. The Parking Tax of 54 would bring �he mo-r--h_y oha-ze .- S29. Schedule of Meetings for 1994 -he ..he Teel_ :g -'a--es Other Matters Lakefront Parking - Jonathan Perman a wised ^e ::Omrr_ttee :hat since the 3 ^r parking restriction has been published t^e Chamber as =evea pomp-ai..__ `_r. a -ew _..s!:______-s _.. the air _: �we_- Via__ er, ees �r"o ::ave no �_-.er __ae ark_- � ar.c now 2 RMUNG COMMITTEE MINUTES Hgvember 9. 1993 are faced with a $64 per month fee. This is a considerable amount for employees in the lower paying positions. NBD Bank, Mather Corp., Packaging Corporation were cited as employers with several employees in these lower paid clerk type positions. These companies do not subsidize parking for their employees. He indicated that it is true that the Chamber and businesses in the downtown did push for the Church -Chicago Parking Garage but the cost is still difficult for lower paid employees. Charles Remen asked if the businesses mentioned were in buildings were the parking requirement was waived. No one knew the answer. Jonathan Perman indicated that this issue was almost a class struggle since many higher paid employees have a parking space provided or can afford to pay for parking while the lower paid employees fend for themselves or find it more difficult to pay the current rates. Charles Remen noted that parkers at the lakefront were not only $15,000 clerks but $75,000 employees and he is not interested in filling up the lakefront parking spaces with commuters. Alexander Butkus, President of Grumman/Butkus Associates, 500 Davis Building, introduced himself. He indicated that he first learned of this change when the information fliers were distributed on the cars. About half of his staff parks there (about 10% of the lakefront spaces) other employees pay at the 500 Davis Building or other facilities or commute by bus or train. He indicated it would be more difficult to recruit new employees if they do not have parking available. Paying the $54 per month will cost some of his employees about 3-4k of their pay for parking. If they offered parking as a benefit it would cost their company about $23,000 per year. He asked for whose benefit this change was made? NU Students are benefiting? Alderman Newman indicated he is sympathetic L~the concerns expressed by Mr. Butkus but he does not feel that the City should pick up al; of -he costs to subsidize parking =n the Central Business The : ity pays 5-75C, ;00 Debt on t7e _r srch N-__7n-;i_ uermi.ts t'r.ev p._ -- rased the C;.:v neeas cut ,-or= car; =rs :he garage. The three r.our parking restriction a:� the lakefront will move parkers from this area to the Church Street Garage and then shoppers in :he =•mac-r.cu o-: j,: areas :dscn can park _.. the three hour area at the lakefront treeing up spaces _.. the residential areas. Moving long term parkers into the garages is good public policy. HA ir.d�cate� t a= _^e re :cyst -ak[ef _.._s c-I e _s base on. recrues=s `r: res_ie' _s _he area. Re en 3ske4� Mr. Bu {-.:s _f there was a fee t.a: was Tore accer_table. 3 EKING COMMITTEE MINUTES November, 9. 1993 Mr. Butkus continued his presentation to the Committee. He further noted that 4 homeowners benefitted (Alderman Newman noted that more than 4 were affected) and the City benefits. He asked the Committee if the City Manager and the City's Transportation Officials accept this change. Mr. Butkus was advised that City Council, not the City Manager sets policy. David Jennings responded to a question indicating that at this time 16 additional permits have been sold to lakefront parkers. Daniel Doyle, Vice -President of Grumman/Butkus Associates indicated that it costs them money to locate their business in Evanston. He asked the Committee if their objective was to move parkers from the lakefront or to fill the garages. The response was both. He then suggested that the rates in the garages be lowered to further induce additional permit parkers. Alexander Butkus requested that the Committee reverse their recommendation and return the parking as it was along the lakefront. David Reynolds noted that the lakefront is used for many activities and the area should not be used to support business district parking. He noted that the 500 Davis Building was built with one- half of the needed parking and the neighborhoods should not have to support their employee parking. Alderman Newman indicated his desire to work with Mr. Butkus to solve his problems. He indicated that the City listened to Washington National and the Chamber several years ago to add parking so we built the Church Street Self Park, but they left anyhow. We need to live with this plan for now. He again asked if there was a rate that would be more acceptable (and not zero). Alderman Guthrie asked Mr. Butkus if he has discussed this directly with his employees and work with an attitude toward solving their problems by using car pooling or some similar sc_ut_cn. Tn response to a q::esticn, David Jennings a •: isea -_hat the Research Park LoL #�-3 is fug_. T':e ma-ority of par::{ers are downtown ?mp:oyees. r pre­ious Stuc:v 7CLe C,^.at a,^.4'_: . were Commuters. :'here are pe_ ..__S L7, --ne a:.� �- ver_✓ iitt_e turnover. ;Za:::, t e iot is curren!:Iy cvers�:ld 80 permits. He indicated that we could noc reserve these spaces for downtown employees withcu: chancing t:^e City code. .-e a' -so indicated t-at a change in rates in t^e parking garages :-.ight ce possible but a study of the impac_ on revenges would be necessar..• tc Insure the we could maintain the current level of revenues. 4 $WING COMMITTEE MINUTES er 91. 1993 Alderman Newman suggested that the City look at developing a corporate rate for companies buying several permits. Jonathan Perman advised that this should not be limited to larger companies. We need to consider all companies. David Barber advised the Committee that they need to consider the entire parking system and should refrain from continuing to deal with individual components of the system. Dealing only with garage rates is only dealing with a portion of the overall parking problem in the City. The overall parking policy should be considered by the Committee when making changes. Staff was asked to bring to the Committee the overall Parking System Budget including the number of spaces, number of permits and rate patterns for the Committee to review. Staff was also asked to check on turnover in Lot # 20 and with the Law Department if Lot #20 can be reserved for downtown employees only. Time should be included on the agenda at the next meeting to consider evaluating an overall policy for the City's Parking System. Staff will try to prepare a brief communication with suggestions for the Committee to consider. Report by Alderman Newman - Alderman Newman reported on a meeting he had at the Georgian. He advised the Committee of confusion some residents were experiencing over the guest permits for the two parking districts along Davis Street. He asked if the ROPD (north side of Davis) visitor permits could be honored in the REPD (south side of Davis) district as well. Staff will discuss this and report back at the next meeting. There being no further business, the Committee ad3ourned at 9:00 pm. Respectfully Sub-=tted, David H. Barber - • r Dra' = - Not ArDrc•: ed, KINETI'ES PARKING COMMITTEE iq Meeting of December 1�1, 1993 Members Present: Alderman Guthrie, Alderman Newman, Remen, Perman Members Absent: Demas, Reynolds Staff Present: Barber, Gallivan The meeting was called to order at 7:24 pm by Chairman Guthrie. Minutes of Meeting of November 9. 1993 - The minutes were accepted as submitted. PEO Activitv Report - The monthly PEO activity resort was accented as submitted. Reauest from EAC - Chicago Avenue Parking Modification - The Committee reviewed the letter from Mr. Patrick J. Cunningham from the Evanston Athletic Club requesting the current 4:00 am to 6:00 am parking restriction be modified to allow parking beginning at 5:30 am so their early morning customers can park along Chicago Avenue. Staff comment on the need for time to perfc = operaticns such as street sweeping and snow removal in this area and :he previous change eliminating the parking restriction from 2:30 am, to 4:00 am has already reduced available time to do these services. Alderman Newman indicated that he was not as sy-.pat a_ic to this request as he was to the earlier request from Kaffien where people arrive before the restriction went into effect. He asked that. this matter be held until January and that Mr. Cunningham he asked to attend the meeting to present his case for this many:. Recruest from Kaehler Luggage to Change the Meter time on Sherman Avenue (1400 Block) - : :_ns was advise! _ :e Kae.._ar Luggage was noi atle 03 renew a -ease for par-=g in a zhe-- bo-_-._.ng so their customers were now finding parkin_ in mAe area mere difficult. The 'petered spaces on =ne Nest side of Sherman Avenue are long term spaces and are us'_ally filled with commuters. They have requested _hat Ais area sa changed to two hour parking Staff would recommend the Ccmmi_-ee consider that only the north spaces be changed as there is still a need for long ter7 parkin;_ in the area. The =omr.-_-tee so__--te! the staff re=mendat= and reiues=e : his-at...er be San�i in ,Tanury. ZAMIN0 COMMITTEE MINUTES pecea4er 13. 1993 Report on the Status of Parkina is Lot #20 - The report by David Jennings and Jean Baucom was discussed by the Committee. There are currently 672 spaces in Lot # 20 (Research Park) and all spaces are sold. in fact, there are currently 163 permits issued above the number of spaces. David Barber indicated that a recent study conducted on December 8, 9 & 10 showed that there are still about 115 vacant spaces. The Committee was advised that some vacant spaces are needed during the winter so snow can be piled in the lot when it is cleared. Barber advised that selling an additional 50 • spaces at this time would not present a problem as some permit holders will not be renewing their permits in January. The committee requested that the current 38 people on the waiting list and 50 additional permits be sold soon so that by January these additional people can be using the lot. Jonathan Perman indicated that there are three businesses that would buy 50 spaces. They are (1) Packaging Corporation - 25; (2) Systemetrics - 15; and (3) NBD Bank - 10. Jona=Ran Perman will contact these businesses and have their representative contact the Parking System Manager. Cost Estimate for CNW\CTA Parkina Lot on Chicano Avenue - Per the letter from staff, the estimated development cost for the lot discussed at the previous meeting is about $447,000. The Committee discussed this estimate and the potential of the lot east of the CTA tracks which is currently elevated. Staff indicated that it might be possible that this lot be developed as a ground level commuter lot in the future when the CTA is complete with their use of this area in two years. Staff will begin working on development potential and costs and report back to the Committee in the future. Staff was asked to send a copy of the development costs to Steve Simms and Rob Paddor. Review of the Parkina Fund Budaet - Staff was asked to consider the impact of some options on rates and the impact on syCtem revenues for future discussion (i.e. Reduce S5C month-•; c=rmit fee in garages to increase pa:kers, split lot _ Z. _ntc par_ commuter ,ot Ni__. a higher fee and part as a _ct, Harter ad•-ised this :as: Idea :-seeds -c be cons-ie--ev -uer _ne nex_ agenda item. Making ccmmuter park-ng less at_rac.._ve _n ;_at # 20 wcuid only move some c_` those commuters to other areas of the City so the overall parkins policies reed to be considered w-en looking at rates. Staff can be available at the Next meeting to discuss some alternates. Discussion of Parking System Policies - . -tee requested that a spec_3: - eeting ce se_ f:,r ,.._s _ _- a t_ture meeting on-y include _.._s item for 3iscussion. 2 UEE"a COMI TZZ XIN7"s December 13, 1993 Other Matters - Alderman Newman advised that the City\School Liaison Committee has discussed the issue of additional parking and\or employee parking in the residential districts around some schools. Alderman Guthrie has received a letter from Dr. Pollack, District 65 Superintendent on this matter and will share that letter with the Committee. Nichols School and Orrington School were the two schools where the problem was first raised. The Committee asked that David Jennings try to determine the number of spaces that would be required based on the number of employees or building square footage for the next meeting. There being no further business, the Committee adjourned at 8:25 pm. Respectfully Submitted, David H. Barber f C - WFS _ kDAT.MKINTMES . _E=