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HomeMy WebLinkAboutMinutes 1993Evanston Environmental Association 2024 McCormick Boulevard, Evanston, !L 60201 (708) 864-5181 ECOUW CBMFR • LAW M460rJ-7UW1P L► H HMM NATURE COMA Ladd Arboretum Committee Evanston Envirormental Association Board Meeting January B, 1993 BOARD MEMBERS PRESENT: Sheila Davis, President David Ransford, Treasurer Dan Wegner, Vice -President Jack Weis, Secretary Katie Maahs Bally Jean Tucker Ramsey Michael VanderVeen STAFF MEMBERS PRESENT: Linda Lutz Ladd Arboretum Committee The Ladd Arboretum Committee approved the minutes of the December Proposed Board Consolidation The Board discussed a proposed ordinance that would rrline the Ladd Arboretum Committee (LAC) and the Environmental Control Board (ECS) into one Board called the Ladd Arboretum Envinxmntal Board. The ordinance basically combined the duties and responsibilities of both Boards. Meabership requirements were also combined. The LAC discussed the responsibilities of the ECB noting that the ECS researches environmental issues in a scientific way. The LAC remarked that their responsibilities centered more on Ecology Center operations, Ladd Arboretum improvements and use, and fundraising for the Ecology Center. The Board made several major notations: s Combination of both Boards does not reduce the duties and responsibilities cf either Board s There does not appear to be a time or cost savings to staff, aldermen, or Board — 11� rs with a Board combination �r * Membership qualifications for the two Boards are very different; the ECB is looking for those with scientific credentials and interests, the LAC focuses on community involvement, fundraising, and investment management * The LAC Board questioned the ability of the City to determine the board of directors of a $01 (c) (3) organization such as the Evanston Environmental Association (EEA) * The close association of the combined boards (serving as board of directors of the EEA) and the City may have an adverse effect on the EEA's ability to raise funds from the community The LAC discussed their opinions regarding the ordinance and their response to the City manager regarding the proposed consolidation. Ms. Davis will review the Board discussion and formulate the response from the LAC Board. Summer Camp Registration Ms. Lutz reported that the summer camp registration has been very active since mid -December. She ant'cipates that most camp sessions will be filled by February. Prairie Planning Session A planning session -or work days for the Ladd Arboretum prairie demonstration project will be held anjary 16th. A work schedule will be developed for spring through fall. Board Vacancies The Board discusses tin vacancies cn the LAC that will become available in February. The So.9•-d suggested several candidates. Ms. Lutz will send out material to each. Nominating Committee The Board reviewea ;,rq Board officer ncJminations for 1993: Sheila Davis, President; Dan Wegner. Vice -President; David Ransford, EEA treasurer and Investment Committee '--l-r-nan. Ms. Maahs Bally moves to approve the nominations. seconded by sir. Vsr''e- _ n. ?he B:a acted and apercied the ??3 c AC officers. Y Y u 7 Ladd Arboretum Committes Evanston Environmental Association Board Meeting February 3, 1993 BOARD MEMBERS PRESENT: Sheila Davis, President David Ransford, Treasurer Dan Wegner, Vice -President STAFF MEMBERS PRESENT: Linda Lutz Ladd Arboretum Committee The Board had 3 members in attendance; a quorum was not present. The following is a discussion of the meeting. Proposed Board Consolidation Ms. Davis reviewed her meeting with the Environmental Control Board regarding the proposed consolidation. Basically Ms. Davis explained the duties of the Ladd Arboretum Committee (LAC) and their subsequent responsibilities as the Board of the Evanston Environmental Association (EEA). Ms. Davis outlined the responsibilities of fundraising and promotion of the Ladd Arboretum and Ecology Center. She reported that the Environmental Control Board (ECB) was primarily Interested in environmental Issues, not fundraising or non-profit management. The ECS questioned the legality of making the consolidated board the board of directors of the EEA. Ms. Lutz will find out when the public hearing regarding the board consolidation Is scheduled, Summer Camp Registration Summer camp registration was heavy in December and January. Some sessions are full and the rest are over half full. Registration is expected to drop off until spring. It is anticipated that the camps will be fully subscribed. Ecology Center Revenues Ms. Lutz reported that revenues are being met as anticipated. Current camp registration is ahead of last year. The warm winter has resulted in fewer sales in birdseed. It is anticipated that the Ecology Center ►rill meet its revenue budget. Board vacancies i Ms. Lutz reported that Ms. Maahs had approached a prospective board somber wi.- could fill one vacancy. it is anticipated that one vacancy will be filled. Mr. Weis will be completing the plans for the Ladd Arboretum parking lot and Mr.. Ransford will be staying on as treasurer for the EEA. Landscape Plan The Board discussed the basic landscape plan. The front circle of the Ecology, Center has been used for parking since the sewer project staging area is using; the Arboretum lot. As a result the front circle is in poor shape. The Board; suggested that when the parking lot is paved, that the front circle should bee included in the paving. Ms. Lutz will consult with Mr. Weis regarding the plan.. Evanston Environmental Association Financial Report Mr. Ransford reviewed the EEA accounts. He noted that the EEA had forwarded a check to the City as a contribution towards the operation of the Ecology Center. A complete financial report will follow the next investment committee meeting In April. 1992-93 Annual Report The Board discussed and annual report for the EEA for the current fiscal year It was decided to include the annual report in the next issue of the EEA newsletter Futures. Tax preparation 1992-93 The Board discussed the tax preparation and review of financial records for tine fiscal year 1992--93. It was the general consensus to use the acme company as; last year as they were familiar with our records. Ms. Lutz will arrange for the review. The filing date for the tax form is August 15th. By-laws revision The Board decided to delay discussion of the by-laws until a quorum was present. The March meeting will discuss the by-laws revision.. Miscellaneous Business Ms. Davis related a letter from an EEA member regarding the EEA's financial records. Appropriate information was sent to the requesting individual. NEXT MEETING The next meeting of the LAC/EEA Board of Directors will be Wednesday, March 3rd at 7:00 PM. Civic Center 2100 Ridge Avcnoe 11vanam. Illinois d "�r `T q c TelcOwne city of L �"; Y ignston 70Q3211.2190 Ladd Arboretum Committee Evanston Environmental Association Board Meeting March 3, 1993 BOARD MEMBERS PRESENT: Sheila Davis, President David Ransford, Treasurer Dan Wagner, Vice -President Jean Tucker Ramsey Michael Van der Veen BOARD MEMBERS ABSENT: Katie Maahs Bally STAFF MEMBERS PRESENT: Linda Lutz .add Arboretum Committee Meeting Minutes Minutes from the February 3, 1993 were approved by the Board. Board Consolidation Hearing Ms. Davis and Mr. Wegner reported that the City Council had decided not to consolidate the Ladd Arboretum Committee (LAC) and the Environmental Control Board (ECB). The Board presented pointed out that the consolidation provided no time or cost savings. Additionally the two boards do not have overlapping responsibilities. Ecology Center Revenues Ms. Rutz reported that the 1992-93 revenues collected by the Ecology Center were $124,473. This represents $1,710 over the budgeted amount of $122,763. Expenses were expected to be $800 - $1,000 over the expense budget. Program Registration Most summer camp programs are full or nearly full. The Eco-quest Day Camp raised the number of campers per session from 70 to 80. Garden Council Redecorating Plan Y I . III . u II " ,. I u a I The LAC Board approved actions by thy: Garden Council to provide new drapes for the front of the lecture room. Af'sr decisions are made on the drapes, the Garden Council will review details o' the lecture room tht!t r:ed attention. Environmental Tag Day Ms. Lutz described a cooperative environmental tag day which would involve 6 environmental groups in Evanston. .�n April 16th and 17th groups will canvas Evanston locations collecting money. Volunteers for eacF grot..) will receive 75% of what they collect in their individual cans. The remaining 25% will be split equally among the groups. Benefit day shopping coupons from Dominick's and Jewel and passive cans placed in stores during Earth Week will oe distributed equally. The Board discussed the pros and cons of participation. It was agreed that it was important to support cooperative efforts. However, Mr. Ransford moved, seconded by Mr. Van der Veen that if the major groups (`.he Garden Clubs) withdraw, then the EEA would not participate. The Board paged the motion. Keep Evanston Beautiful (KEB) Ms. Lutz presented a proposal from KEB to have the Ecology Center staff do the Can -Man program for Evanston Schools. KEB has had difficulty finding someone to be the mascot Can -Man. The Ecology Center staff would present school programs for a month in conjunction with KEB's effort's to help the City promote proper curbside recycling. The Board approved participation with KEB. City --wide Customer Service The City will be promoting a customer service program fir e'l employees. Ms. Lutz explained the session held for managers and described the setting up of a customer service steering committ:.e. Detai:s w+ll fall-w as the program develops. Gypsy Moth Insect trapping in Evanston by the :"sited State. Department oe Agriculture found Gypsy Moth egg cases in the 1st an,:' 3rd wards in fvanston. Ms. Lutz reported that the Envi ronmental Control Board (ECB) wi 11 be Folding a Dubl is hearing. The Board expressed concern for the tress in the Arboretum. While the City has not made a decision whether to spray or not, the LAC th-,ught physical controls in the Arboretum would be difficult to do and labor intensive. The LAC agreed to write a letter to the ECB stating their concerns and support. Friendship Garden The Rotary Club of Evanston has .greed to lay for the-eplacement of the crabapple trees in the Arboretum. The forestry Department will be doing some of the work and contracting out the rest. All tre-s will be removed this spring and replaced. Planting should be finished by the end of Ma.i. u i aU u,�liu EVANSTON ENVIRONMENTAL ASSOCIATION Financial Report Mil. Ransford reported that and investment matures on February 15th. He noted that since rates are at an all time low it is not a good idea to invest too far out. He suggested purchasing a Treasury Bill that would mature in 1995 to fill a window in the investment portfolio. The Board authorized Ms. Lutz to contract with the same firm as last year to do the annual report, taxes, and review. The tax return needs to be filed by August 15, 1993. Fergusson Fund Annual Apceal The Board discussed the Fergusson Fund annual appeal. Contributions were down from the previous year. The Board suggested including more of the banks in town in the annual mailing; Citicorp, Savings of America, etc. By-laws Revision The Board expressed concern about revising the by-laws. Of particular importance is to develop a way to expand the EEA Board in order to accomplish long term goals. The Board agreed to look extensively at this issue at the April Board meeting. The Board completed its business and adjourned. Next Meeting The next meeting of the EEA and LAC wiii be Wednesday, April 7, at 7:30 PM at the Ecology Center. Evanston Enviromnentai Association 2024 McCormick Boulevard, Evanston, IL 60201 (708) 864-5181 ECOWaY CENTER • L4W AFMORETUM • U[WHOVSE ft4nM CENTER Ladd Arboretum Committee Evanston Environmental Association Board Meeting Wednesday, April 7, 1993 BOARD MEMBERS PRESENT: Dan Wegner, Vice -President Katie Maahs Bally Michael Van der Veen BOARD MEMBERS ABSENT: Davis, Ransford, Ramsey STAFF MEMBERS PRESENT: Linda Lutz Ladd Arboretum Committee Environmental Tag Day Ms. Lutz described the ca-operative tag day set for April 16 and 17. Six different environmental groups in Evanstonwill be collecting funds by soliciting donations from businesses, active can collecting, passive can collecting (collection cans on store counters), and 'shop and share' days at Jewel and Dominick stores. About 10 people will be participating from the Ecology Center. Money collected from sponsors, 'shop and save', and passive cans will be dividad equally among the 6 participants. Money from active can collection will go to the individual organizations at a rate of 75% of the cans contents with the other 25% being put in a common pool to pay for the expenses. After expenses the money will be divided equally. Mr. Wegner agreed to look into arrangements with Sank One, Evanston to see if they will waive the coin counting charge for tag day. Final Accounting for Ecology Center The initial year end figures for the Ecology Center indicate that expenses an target with the budget. Revenues were $124,643; $18$0 over the budgeted figure of $122,763. Ms. Lutz explained that several charge back items were not deducted from the expenses budget and some additional revenue adjustments were wade through credit card chargebacks not previously credited to the Ecology Center. Program Registration Camp program registration is almost complete. Over half of all camp sessions are full with a few opening in other sessions. EcoOuast is full for the first 3 sessions indicating that over 300 campers are already registered for Gaup. EooOuest will be taking 80 children per session this year; 70 were in each session last year. The Jr. Naturalist camp staff will all be returning. Counselors are needed for EoDQuest and the Wildflower program. New Computer Ms. Lutz explained that a new computer had been purchased with will aid in Ecology Center operations and program registration. The complete package was $1880 which will be contributed to the Ecology Center from the Evanston Environmental Association. Gypsy Moth Mdate The Administration and Public Works Committee and the City Council will be considering a recommendation by the Environmental Control Board to aerial spraying of the bactericide Dipel to areas in the 1st and 3rd Wards where Gypsy Moth egg masses have been located. A decision will be made at the April 13th meeting. Friendship Garden Tree Replacement The Rotary Club of Evanston will be replacing the crabapple promenade in the Ladd Arboretum. Work will begin as soon as the ground and weather cooperate. Al new trees should be in plane by June 1993. The new variety is "Profusion"; it has purple/pink flowers, small persistent fruit, and is single stemmed. The variety was picked on a � 'ation from Tom Green at the Morton Arboretum. Miscellaneous Business Ms. Lutz has received a check from the Foundation of the Women's Club of Evanston for $100 for the Ecology Center. Blueprint drawings were received for the Arboretum parking lot. Jack Weis will be reviewing the drawings. The Board discussed paving the circle in front of the Ecology Center as part of the project. Ms. Lutz will check with David Barger of the Public works Department to see if the circle could be included in the paving project. gvanston Environmental Association Forgusson Fund Appeal Ms. Lutz reported that $1650 has been received so far from the annual appeal. Contributions continue to trickle in. Financial Report The Board discussed payment of the new computer for the Ecology Center. It was agreed that the computer should remain the property of the EEA for use at the Ecology Center. Mr. Wegner ■coved, and Ms. Maahs-43ally seconded, that the money collected from the Environmental tag day be applied toward the purchase of the computer system. The Board approved the notion. By-laws revision The Board agreed to hold discussion on this matter until next month. There being no further business, the Board adjourned. Respectively submitted, Linda Lutz ( Evanston Enwhonnaentat Axsociation 2024 McCormick Boulevard, Evanston, IL 60201 (708) UW-5181 Ladd Arboretum Committee Evanston Environmental Association Board Meeting May 5, 1993 BOARD MEMBERS PRESENT: Sheila Davis, President Dan Wegner, Vice -President Jean Tucker Ramsey Katie Maahs Bally BOARD MESS ASSENT: David Ransford Michael Van der Veen STAFF MEMBERS PRESENT: Linda Lutz Ladd Arboretum Committee (LA91 Approval of Minutes The LAC approved it minutes from April 1993. Tree Replacement in the Rotary Friendship Carden The Rotary Club of Evanston has agreed to pay the City of Evanston for the removal, tree replacement, and planting of the crabapple trees in the Friendship Garden area of the Ladd Arboretum. Total costs are estimated to be $16,000. The City will be responsible for tree replacement in the future. This is the second time the Rotary Club of Evanston has paid for the trees. Original trees were planted in 1960. Planting of the trees was done by the landscaping firm Idress. The trees were planted well, pruned appropriately, and look very good. Gypsy Moth Program The City is making plans to go ahead with the aerial spraying program outlined by the United States Department of Agriculture (USDA) and the Illinois Department of Agriculture (IDA). As spring temperatures are not as warm as normal the first spraying has been set for the 3rd week of May. Two additional spraying will follow 7 to 10 days after the first spray date. k Summer Camp Ecology Center summer camp programs are virtually full, Selected spots remain open in each camp. Parent letters were sent out for EcoQuest, Jr. Naturalist, and Wildflowers. Camps will start June 14, 1993. Plant Sale The annual spring sale at the Carlson Greenhouse on Sheridan Road will be the first three weekends in May. Large geraniums, hanging baskets, and vegetables highlight the sale's offerings. Garden Fair The annual Garden Fair in Raymond Park will be May 7th and Sth. Proceeds from the Fair are used to beautify Evanston. Several Clubs give generously to the Ecology Center. The Garden Council will be replacing the drapes at the Ecology Center. Last Fali spring flowering bulbs and a serviceberry were planted outside the Ecology Center. The Green Gardeners have given 6 scholarships to Ecology Center summer camps for the last two years. Miscellaneous Business Several cracks in the walls in the Ecology Center office concerned the Board. Ms. Lutz will check with the Building Operations Department to see if the cracks are structural or cosmetic. Evanston Environmental Association Financial Report The Investment Committee will meet before the regular Board meeting on Wednesday, June 2,1993. Tax Preparation Ms. Lutz has contacted the firm that prepared last year's financial review and tax return. Preparation of the reports will begin in June 1993. Environmental Tag Day The first Environmental Tag Day was a combined effort of 6 different environmentally oriented groups in town. Costs of the program were minimal; 4 dozen aprons, cans, paper, and postage. Proceeds will be determined after the bills are in. By-laws Revision The Board will discuss revision of the by-laws at the June 1993 meeting. Miscellaneous Business Orion Magazine has sent materials to the Evanston Environmental Association (EEA) that have been used by other not -for -profits as membership promotions. For a 1 year subscription the cost would be $14.00. The Board was impressed with the quality of the magazine, but was interested in finding out more details about the publishers and promoters of the magazine. Ms. Lutz will inquire. Membership Promotions Ms. Maahs told the Board of a major membership done by Chicago museums that gave a year's membership to several museums for a single price. The Board discussed the possibility of doing a similar kind of promotion with cultural institutions in Evanston such as the Mitchell Indian Museum, the Evanston Historical Society, Keep Evanston Beautiful, the Block Gallery, Friends of the Library, etc. A one day special event could have free admission to all participating institutions with lots of activities and promotion. Ms. Lutz will begin to approach groups and see if there is any interest in a ovmbined membership promotion. The EEA had no further business and the meeting was adjourned. The next meeting of the LAC/EEA will be Wednesday, June 2, 1993 at 7:00 PM. Evanston Environmental Association 2024 McCormick Boulevard, Evanston, 1L 60201 (708) 864-5181 ECCUM C&nra • LAW ARSORETW • LKWThoiM NATURE CFNTEa Ladd Arboretum Committee Evanston Environmental Association Board Meeting Wednesday, June 2, 1993 BOARD MEMBERS PRESENT: Sheila Davis, President David Ransford, Treasurer Dan Wegner, Vice -President Katie Maahs Bally BOARD MEMBERS ABSENT: Jean Tucker Ramsey Michael van der Veen W, STAF= MEMBERS PRESENT: Linda Lutz Ladd Arboretum Committee T 3aar^ aoaroved the minutes of the Mav 5. 1993 meeting. G) 2sv 4oth Sor8y procram M5. Lutz reported tnat 2 of the 3 sprayings of diPel to effect the Gypsy Moth ti3ve peen cornoleted without incident. After the last soraying, the united States Dewartment of Agriculture will be setting out pheromone traps. They will lrte.n.slvely trap the areas that were sprayed to check the effectiveness of the soraving. Plant Sale Tne c'ant sale at the greenhouse or S`)e- dar Rcad has netted $952 so Tar. The sale was held on three Saturdays. Cara=-ogram Highlights Su -,,me- carros a-e filly subscribed for Jr. Naturalist and EcoOuest. wildflowers ras some ooerirq for the 5-6 year olds. Staff have peen hired and oelentatlon ano training will begin the wee- of June 7th. we have scholarships from the ac.a-y Club of Evanstor and the Greer Gardene^s Darden Club. Urban waterways Project Dick Carter and David Ramsey from Friends of the Chicago River toured the Arboretum and canal lands. Friends of the Chicago River is working with the Urban Waterways Project to develop a management plan for the canal lands area. The plan will emphasize recreational use and wildlife management. Board Vacancies Several positions are vacant on the Ladd Arboretum Committee. Mayor Morton is looking at filling the vacancies. Birdseed Ms. Lutz reported that the Ecology Center will be switching birdseed suppliers. A more local supplier has been chosen who will store the seed for the Ecology Center and deliver seed as needed. Prices will also be less expensive. The Board suggested that the new form for the birdseed note that a portion of the price is tax-deductible. Mr. Ransford will check on prices for stickers for the birdseed bags which will be plain brown. Evanston Environmental Association cinancial Report Mr. Ransford reported that 5 year yields on treasuries were down and now are going uo. ;-+e proposed purchasing 2 series that would come due in November 1998 anc February of 1999'. The Board considered taking profit on the Federal Home :oan Ban^ investment and get into another agency that does that same kind of investment. Tne a -%al report for the state of Illinois has been filed by Arthur Anderson. 8+-13�i Rev,sion The 3ce'c deferred discussion of the by-laws revision until future meetings. _ag �a, aeS,;,. s c-o"-_ -ne EEA rrort; the tag oav effort raised $130 for the EEA. Total funds ,zisec n, a'' 6 orgar,.zations was $1800. Several other organizations had more volur-ee-s and spend longer hou-s scliciting. Ne.- Meeting -he neA. -reet}ng of the LAC/EEA will be Wednesday, July 7, 1993 at 7:00 PM Ladd Arboretum Committee Evanston Environmental Association Board Meeting Wednesday, July 7, 1993 7:00 PM BOARD MEMBERS PRESENT: Sheila Davis, President Dan Wegner, Vice -President Katie Maahs Bally BOARD MEMBERS ABSENT: Jean Tucker Ramsey Michael van der Veen STAFF MEMBERS PRESENT: Linda Lutz Ladd Arboretum Committee Summer Camp Program Summer camp programs are operating at capacity. EcoQuest located at Lincolnwood school has 80 campers, and increase of 10 from last year. Jr. Naturalist has 25 each session and Wildflowers has 20 children. All camps are fully staffed and operating well. Budget Considerations for FY 1993-94 Ms. Lutz reported that Don Wirth has asked that the operating budget for the Ecology Center hold steady at a zero percent increase. Budget guidelines from the City will be out sometime in August. The Ecology Center budget will be formulated after the guidelines have been received. Board vacancies The mayor has selected two candidates to serve on the Ladd Arboretum Committee. These appointments will be finalized in late July and the new members will join the Board in September 1993. Eggleston Park Ms. Davis reported that she had attended the public meeting regarding Eggleston Park, Neighbors are concerned about the basketball court, the proximity of the toddler play equipment to the basketball court, and noise. Ms. Davis said that jW re would be a second meeting on July 22, 1993. dirdseed Sales Ms. Lutz reported that the staff recommends changing birdseed suppliers. Currently seed is purchased from a company in New York with a supplier in Pennsylvania; the seed is then shipped by truck to Evanston. Ms. Lutz said that service has been good, however, a more local supplier will cost less. Additionally the local supplier would store the seed and bring to Evanston as needed. Bag sizes would need to change to the industry standard of 25# and 50#; currently the seed mixes come in 200 and 400. The new bags would be brown, Ms. Bally suggested checking with Accent Chicago regarding making stickers for the bags. Evanston Environmental Association Financial Report Ms. Lutz reported that the accountant had picked up the information for the 1992- 93 review and tax statement. The Tax return will be completed by the August deadline and the review of accounts will follow. By-laws considerations The Board agreed to use the September meeting to review the by-laws and recommend any changes that might be appropriate for the organization. Camp Scholarships Scnolarships for Ecology Center summer camp programs were received from the Rotary Club of Evanston, as well as the Green Gardeners Garden Club. Ms. Lutz received some recommendations from school personnel for some of the scholarships. Donations to the Evanston Rotary Club The Board agreed to donate memberships, birdseed, gift store certificates, camps, and dried flower wreaths. The value of the donations is gust over $700. Katie Maahs-Bally is the auction chairman of the Rotary benefit. She said that benefits from the auction will go to the "Create a Career" program sponsored by the Evanston Youth Job Center. Orion Magazine Ms. Lutz said that prices for Orion magazine have been reduced to approximately $3.00 per issue. Gr�on magazine is doing a promotion for environmental membership organizations and is offering their magazine to EEA members at reduced rates. No action was taken on the magazine subscriptions. Next Meeting The next meeting of the LAC/EEA will be Wednesday, September 1, 1993 at 7:00 PM at the Ecology Center. ��� ,y II yJi JJI ti EYamftn EVnvironm rftl AlSOC�NO�I 2024 McCormick Boulevard, Evanston, IL 60201 (700) 864-5181 gene oar CEWER • LAW 'nW * M+mOUM MMM COV111 t Ladd Arboretum Committee Evanston Environmental Association Board Meeting September 1, 1993 Sheila Davis, President David Ransford, Treasurer Dan Wegner, Vice -President Robert Baker Nani Boyce Jean Tucker Ramsey Katie Mashs Bally BOARD MEMBERS ABSENT: Michael van der Veen STAFF MEMBERS PRESENT: The Board approved the minutes of the July 7, Ladd Arboretum Committee Ms. Davis welcomed new Committee members Robert Baker and Mani Boyce. Budget considerations Ms. Lutz presented the proposed budget for FY 1994-95. City budgets were allowed to increase in two areas: health and life insurance costs and proposed salary increases covering merit increases and cost of living. Wages were frozen for the 1993-94 budget year. Other budget changes required specific detailing. The Ecology Center budget reflected those 2 bask increases. In order to cover costs, camp revenues were increased and other sources of revenues were listed as the average of the last several years. The initial increase was 3.1% over the 1993-94 level. Costs in building mainte►lance for the 2 foghouses, greenhouses and Ecology Certer have increased due to the age of the buildings and the necessity to pay material costs for repairs done by the Building Operations department of the City. The Board discussed efforts at keeping costs down. The Board approved the proposed budget and will present the budget at the October 4th meeting of the Human Services Committee. r Summer Camp Program Ecology Center summer camps ran smoothly. Ecoquest was completely filled; Jr. Naturalist and Wildflower camps were filled at 98 % and 95% capacity, respectively. The openings in the Wildflower program were for 5 and B year olds; this age can go to any of the 3 Ecology camps. Summer staff were well trained and did a good job of counseling and presenting programs. Camp programs for summer 1994 need to be planned by the end of October. Fall Flower Sale Preparations for the 18th annual Fall Flower sale are beginning. Charlotte Omohundro is again chairing the event. Volunteers will be needed to bundle and price flowers and make craft projects. Sale days are October 16th and 17th. The EEA will have a booth at the Farmer's Market on October 23rd to sell flowers and hold the annual bake sale. Eggleston Park Ms. Davis reported on the public meetings held to discuss the re -organizing of Eggleston Park. The basketball court and the proximity of the court to the young children's area and the accompanying noise were the main points of disagreement. Plans will be developed by the Parks department. Parking Lot David Barber of the City's public works department sent a copy of the paving plan for the Arboretum parking lot. The Board would like to have Jack Weis look at the plan, as he developed the original plan. Ms. Lutz will have Mr. Weis review the plan. Mr. Barber indicated that use of the lot as a staging area may be finished as early as October. Iron Oars Marathon The U. S. Rowing Association would like to use the Ecology Center as the starting point of their Iron Oars Marathon. This event is held every two years. The City of Evanston and the EEA will need to be held harmless in the insurance policy for the race; if this consideration is met there is no problem with the race starting at the Ecology Center. Evanston Environmental Association Financial Report Mr. Ransford reviewed the financial statements for the EEA accounts. He noted that careful planning is required to have investments come due and cash on hand when the EEA gives its yearly contribution for Ecology Center operation at the end of February. With interest rates low, one strategy may be to begin to purchase investments that are longer term. Mr. Ransford reflected that the Fergusson Fund guidelines require that only the interest generated during the year is available to fund Ecology Center operations. Mr. Wegner moved, seconded by Ms. Bally, that Mr. Ransford purchase long term investments with the available funds. The Board approved the motion. Mr. Ransford will draw up a new incumbency certificate to include new board members. New Member Campaign The Board discussed increasing the EEA membership through a membership campaign. More information is needed on the possibilities of membership campaigns. Ms. Lutz, Ms. Davis, and Mr. Wegner will see what information they can find for the October meeting. Ms. Lutz reported that the tax return was filed July 15th. Gloria Ann Harris will be providing a review of the EEA accounts. This should be available for the October meeting. Next Meeting The next meeting of the L4C/EEA will be Wednesday, October 5th, at 7:00 PM at the Ecology Center. f Ladd Arboretum Committee Evanston Environmental Association Board Meeting October 13, 1993 BWD MEMBERS PRESENT: Sheila Davis, President Dan Wegner, Vice —President Bob Baker Nani Boyce Michael Van der Veen BOARD MEMBERS ABSENT: Jean Tucker Ramsey Katie Maahs Bally STAFF MEMBERS PRESENT. Linda Lutz Don Wirth VISITORS: Olga Balch, Evanston Garden Council The LAC Board approved the minutes of the September 1. 1993. Ladd Arboretum Committee Don Wirth reviewed former LAC member Jack Weis's plan for the parking lot area of the Arboretum. Mr. Wirth indicated that the contractor was only willing to do the paving and the required infrastructure. The contractor's will not provide landscape material nor do any work on the front circle of the Ecology Center. Mr. Wirth acknowledged the LAC's role in producing a plan for the parking lot. Jack Weis had revised the plan several times to accommodate suggests and input. M-. V:irth indicated that the plan was reviewed by the Site Plan Review Committee. City ordinance requires that parking lots need to be screened. Ms. Davis questioned the safety tissue of a screened parking lot: screening would redice visib'.lzty for traffic for the McCormick/Bridge intersection. Currently there are no plans for lighting in the parking lot. Screening between the parking lot and the Rotary Friendship garden was waived as it would block the view of the Rotary garden. Screening on the west side (McCormick Blvd.) was e,iminated to do traffic visibility concerns. Some parkway trees will be planted on the McCormick side. The canal side of the parking lot will have prairie and ornamental grasses. There is still some debate regarding the Bridge street side. /N Mr. Wirth will have the Parks/Forestry department estimate the cost of vegetation for the planting beds in the parking lot. Cost of plants and the installation of the plants will be included. Ms. Davis noted that the area in front of the Ecology Center has suffered during the time the parking lot has been used for a staging area. Mr. Wirth said the contractor will not pave the circle without charging. Early estimates were $14,0O0 for paving and curbing. Mr. Wirth noted that the CIP 5 year plan has the Ecology Center circle as a project; however with reduced finances there is no guarantee the project will be funded. Mr. Wegner asked if the projected drainage in the parking lot plan was acceptable and complied with City requirements. Mr. Wirth assured Mr. Wegner that the drainage plan is fine and had passed City requirements. Ecology Center curtains Mrs. Olga Balcn from the Garden Council of Evanston provided information to the LAC Board on progress for new curtains for the Ecology Center lecture room. Mrs. Balch brought in fabric samples and discussed plans for the curtain structures to recede into the corner. In this way more light would come in the room when the curtains are open. Easy access is also a consideration. The Board thanked Mrs. Balch for support from the Garden Council. Ecology Center Budget--earing Ms. Davis reviewed the budget hearing for the Ecology Center before the Human Services Committee. The Ecology Center buaget contains a 1% decrease in City Funding. Unlike orevious years a proposed cost of living increase was included in salary figures. No increases were made out side of salaries and health insurance. Pall Flowe- Sale Ms. Davis reporter tna' plars are well uncerway for the Fall Flower Sale. She encourages members to he o out with the sale. -aca A-coretum Prairie Ms. L::'.z reaortec that DicK Carter ana Carolyn Kenney, from WonderCa_ Graphics, nave oevelcoed 2 signs for the Laaa Arboretum prairie. Ms. Kenney has aonateb ner sign aevelopment services. Mr. Carter is working on the best way to have the signs procured. Ms. Davisrreved, seconded by Mr, van der Veen to purchase 2 sets of signs Tor the Prairie. ?ne Boara approved the purchase. Ms. Lutz estimated tnat the two sets of signs srould be around $500. u u u u II. tit di i u i a i i id I Y I i II ui I I l 1 l � IIIV Ail11�illmiti ddilkh ..il I "al Mr. Wegner reported that he and Ms. Lutz had met with Richard Davis to discuss raising money for the endowment fund. Mr. Davis raised a numder of questions regarding mission and vision of the organization. Mr. van der Veen wondered if Mr. Davis would be willing to talk with the entire Board. Ms. Lutz will make arrangements. Ms. Davis pointed out that for the past 2 years the EEA has had an annual appeal that has generated about $3,000 each year. Mr. Baker wondered if the residents near the Arboretum had ever been approached. Ms. Lutz said she did not think so. End of Year EEA contribution Ms. Davis read a memo from Mr. Wirth regarding the payment of the annual EEA contribution. Payment in early January was requested along with assurances that the end of year bottom line for Ecology Center revenues would be over the budgeted amount. The Board deferred immediate action on the memo. The next meeting of the finance committee of the EFTA will make a recommendation to the Board regarding payment. 1992 - 93 Financial Review The Board reviewed the financial report submitted by Gloria Ann Harris. Several sections of the notes contained some language that the Board thought did not ` represent an accurate picture of the EEA relationship to the City of Evanston. Ms. Lutz will rewrite and forward the results to Ms. Harris. Orion magazine Orion magazine is still interestea in providing their magazine at reduced costs as part of our offerings to members. The Board thought they would consider this as new membership plans develop. Next Meeting The next meeting of the LAC and EEA is set for Wednesday, November 3, 1993 at ,:00 3M. E64T I siera Ladd Arboretum Committee Evanston Environmental Association Board Meeting November 10, 1993 BOARD MEMBERS PRESENT: Sheila Davis, President David Ransford, Treasurer Dan Wegner, Vice —President Jean Tucker Ramsey , Katie Maahs Bally Nani Boyce BOARD MEMBERS ABSENT: Michael van der Veer. STAFF MEMBERS PRESENT: Linda Lutz VISITORS PRESENT: Richard Davis Ladd Arboretum Committee Minutes from the October Board meeting were approved by the Board. Ms. Lutz reviewed the cur-ent programs of the Ezolcgy Center. Plans for summer camp are being deve'aped. Przzeeds from the Fall Flower Sale totalled $5,500; over 25C rcl,nteer hours heaped make the event a success. Ms. Lutz reported that the Ladd arboretum parking lot will be paved by tre end of the season. The sewer project has nearly completed it's use of the parking lot as a stagging area. Ms. Lwtz wi l l �,ork with the Parks department to final ;ze the planting p'ans for the parking lot. EVANSTON ENVIRONMENTAL ASSOCIATION Richard Davis_ explained that he had meet with Ms. Davis and Ms. Lutz to discuss raising funds for the Fergusson Fund endowment. Mr. Davis explained that planned giving programs usually have multiple steps. He stressed that it is important to focus on where the organization is in terms of organizations goals and purpose in order to evaluate a funding strategy. Ms. Davis noted that the EEA developed a mission statement that Board members felt is still applicable. Ms. =utz noted that the successful programs of the Ecology Center are those that focus on a unique niche, are community based, and relate to the mission. Summer nature camps programs are very successful in program content and registration. School programs reach larger numbers of children and produce little revenue. Enhancing school program offerings to Evanston schools could be done on a grant basis. Developing a "block buster" program such as one focusing on living history, Lake Michigan, and the Lighthouse site could be unique to Evanston. Creating additional resource center materials at the Ecology Center for use by adult educators and interested individuals would add a community resource. Information particular to Evanston could be computerized; such things as animals present in Evanston, flower blooming, natural events, etc. 'he Ecology Center migrt also consider becoming iinked to national environmental networks, especially where children can gather information about their community and access similar information in other communities. Mr. Davis mentioned that two unique natural areas, the canal and the embankment, ire escur:es �~at zould be developed. Mr. Davis indicated that it was '-tccr:an` _ ze_ ce .-at t"e Ecc :g- Center, s-.. `.d ce and what - should do., 'zc'•:• 'S a-d s-rategies Vc:.'C rellect the m•ssicn and the mission, in turn, 5nC:.•C Ce e3s':lace-stocc by the :.ublic. F-or;, `_'ie5e ideas `undr3:sing can ZCCC . ur. i^d':ated that it was important tc determine: r Wtlat we wart the-rga1'zation to be * what resources are available * Develcp a 'ist of assets * Decide on a financial goal %+r. Qars`::-d ­d"cated 1`. has a'wa�,s been a goal of t~e EEA to increase the OR a-aD.Tent rind. Mr. Baker added `_rat people w-c l•ve near the Arboretum use it Tcre frequently: we should aim f;;r,-aising eFfcrts at this group. ON - ��r u-. -zrs­_ - '- _ t"e _A_ as __ _-4c v s_.^ct-esponsld ` ties. rom the _ _ Mr. ►'3'L'orz noteC t1-e that _ to c~o. •de `urd—g fcr the - '"e ==s _,s »-•tter.: __ CEA strives t^e 's a%?c,ra t i^d u^aer_ _3~oir.g c* ^3t..re and to bring .. 5e �,a :� ^3`_. 3 -eso_ .c'z .^rc.:g" ? rC -ent31 ea_.za tc" nor oeciie JAI .,. -, � ni. The Board agreed that the emphasis of the organization is on education. Ms. Davis noted that the Ecology Center is well known for its children's education program. Ms. Davis indicated that the other programs of the Ecology Center should be as well known as the children's programs. Future programming could involve other community groups and organizations. Ms. Ramsey added that the community is not aware of the Ecology Center resources, working with other groups could enhance programs and awareness of the EEA. The University College program through NWU might be a program we could hook into. fir. Ransford told the Board about the Kellogg program at NWU where Kellogg students analyze a business or organization and help develop a business plan. Mr. Ransford will see if the EEA can be added to the list of groups to analyze. Ms. Maahs--Bally suggested tieing in the Lighthouse and Mitchell Indian Museum noting that there are a lot of resources located in that small area. !sir. Ransford indicated that the EEA needs a concise focused plan that states where we are and where we are heading in order to motivate people to come with US. Mr. Davis added that when the EEA is competing for people's money it is important to remember that people give to people, and they give to what they personally care about. If the EEA has several programs that are terrific, fundraising would nighlight who would be supportive of the different programs. Mr. Davis noted that raising money for the endowment is only one part of fundraising. Planned giving is developing relationships. The Board has the responsibility of deciding where the Ecology Center will be in the next 5 years. It is important tc �ecide the programs, develop the reputation and determine the resources to ,scccrr;;',s' the goals. vecp'e need to be includes in the asset lists of the EEA. Ecology Center staff as well as old alumni. Ms. Ramsey indicated it would be a good idea to go back and see who funded the Arboretum. Class iists can also be used Ms. Boyce suggested the public be involved in the process. Mr. Ransford recalled that when the Board held a series of public meetings there were lots of different suggestions. The hardest part is controlling the various groups and there interest. Mr. Ransford noted its important to get our story out and then get people to support it. us. Ca, s valwn•_eered to beg- to camc•'e a 17st :-° 3ssets of tre EEA including 3"j ca-`1'.-es. us. will gel sever3' ''s`_s o` various City Boards. `or ^,s _crest rTIle EEA and appreciated his EEA. ems. sr-rC d,3 et,,'ed acv,ce �e had received or the=ergusson Fund -,or_follo. _� _ t. s -_EA will r`ldc^ tc t e rc~;tl at was order cc-s deratlon Se . Seve-31 ,"vestrenrs were oueciased *c :,11 ,n w1nCCds 1999 and In 2000. Tax Report Hs. Lutz will send out corrections for the financial review. There was no further business and the Board adjourned. The next meeting of the LAC/EEA will be Wednesday, December 1, 1993 at 7:00 Pik at the Ecology Center. Ladd Arboretum Committee Evanston Environmental Association Board Meeting December 1, LW l443 BOARD MEMBERS PRESENT: Sheila Davis, President David Ransford, Treasurer Dan Wagner, Vice -President Jean Tucker Ramsey Bob Balser Michael Van der Veen BOARD MEMBERS ABSENT: Nani Boyce Katie Maahs Bally STAFF MEMBERS PRESENT: Linda Lutz OTHERS PRESENT: Illya Yackely, Madill Journalism School Ladd Arboretum Committee The Board reviewed the minutes of the November Board meeting and approved the minutes. Service Definitions Ms. Lutz described the process the City is going through regarding specific definitions of services provided by all departments. Concise definitions of services plus expenses and revenues associated with those services will be sent to City Council for their review. Eventually the goal is to rank the services. This ranking will be used as a budget tool. Initial definitions will be sent to City Council in March 1994. Summer Camp Programs The Board reviewed the 3 summer camp programs offered by the Ecology Center. Wildflowers and Jr. Naturalist will remain the same. EcoOuest will be the same with the exception of a reduction in campers from BO to 60. A second camp at Lincolnwood called EcoExpiorer, designed for children 9 - 12 years, will have 20 campers. If registration is small for EcoExpiorer, more children will be taken e Richard Davis_ explained that he had meet with Ms. Davis and Ms. Lutz to discuss raising funds for the Fergusson Fund endowment. Mr. Davis explained that planned giving programs usually have multiple steps. He stressed that it is important to focus on where the organization is in terms of organizations goals and purpose in order to evaluate a funding strategy. Ms. Davis noted that the EEA developed a mission statement that Board members felt is still applicable. Ms. Lutz noted that the successful programs of the Ecology Center are those that focus on a unique niche, are comrmunity based, and relate to the mission. Sumner nature camps programs are very successful in program content and registration. School programs reach larger numbers of children and produce little revenue. Enhancing school program offerings to Evanston schools could be done on a grant basis. Developing a "block buster- program such as one focusing on living history, Lake Michigan, and the Lighthouse site could be unique to Evanston. Creating additional resource center materials at the Ecology Center for use by adult educators and interested individuals would add a community resource. Information particular to Evanston could be computerized; such things as animals present in Evanston, flower blooming, natural events, etc. The Ecology Center might also consider becoming ltnked to national environmental networks, especially where children can gather information about their community and access similar information in other communities. Mr. Davis mentioned that two unique natural areas, the canal and the embankment, are resources that could be developed. Mr. Davis indicated that it was important to decide what the Ecology Center should be and what it should do. Dec-sions and strategies should reflect the mission and the mission, in turn, should be easily urderstood by the public. From these ideas fundraising can occur. Mr. Davis indicated that it was important to determine: x What we want the organization to be * What resources are available * Develop a list of assets * Decide on a financial goal Mr. Ransf:rd indicated it has always been a goal of the EEA to increase the enaadment fund_ w,. 5a�er added that people who live near the Arboretum use it -icre frequert'y; �e s"ou'd aim Fundraising efforts at t".ls group. Y'. ?aistcrw - 2tez ! ra' '^e CAC has -aC two list-cl. respons-b' l it`es: From the _ne _a: s-asccns is lq fir _-a ,.ers ;' . the Ecc'. c9y Center, and the Boars a'sc r,-ct7_--s as part c` '^e Board of the EEA. Mr. Ransf:rd noted that c^'v the in!e - cn 'he endowrnen'_ ::c,:ld to used to prc-.-de funding for the 1^e $Ca''. a;rec—C L1-e C�e'al a_ _ c' the 2EA as riri'te-. T-e EEA str ves tc et:.,^c tre :crr-_.- y's enjoyme-t ara understand7ng of -nature and to briny abc ' wise use :.` -a iral re_our_e_ t^rougn env,-onmenta' e-lucatior, for people .a" ages. J The Board agreed that the emphasis of the organization is on education. Ms. Davis noted that the Ecology Center is well known for its children's education program. Ms. Davis indicated that the other programs of the Ecology Center should be as well known as the children's programs. Future programming could involve other community groups and organizations. Ms. Ramsey added that the community is not aware of the Ecology Center resources, working with other groups could enhance programs and awareness of the EEA. The University College program through NWU might be a program we could hook Into. Mr. Ransford told the Board about the Kellogg program at NWU where Kellogg students analyze a business or organization and help develop a business plan. Mr. Ransford will see if the EEA can be added to the list of groups to analyze. Ms. Maahs-Bally suggested tieing in the Lighthouse and Mitchell Indian Museum noting that there are a lot of resources located in that small area. Mr. Ransford indicated that the EEA needs a concise focused plan that states where we are and where we are heading in order to motivate people to come with US. Mr. Davis added that when the EEA is competing for people's money it is important to remember that people give to people, and they give to what they personally care about. If the EEA has several programs that are terrific, fundraising would highlight who would be supportive of the different programs. Mr. Davis noted that raising money for the endowment is only one part of fundraising. Planned giving is developing relationships. The Board has the responsibility of deciding where the Ecology Center will be in the next 5 years. It is important to decide the programs, develop the reputation and determine the resources to accomplish the goals. People need to be included in the asset lists of the EEA. Ecology Center staff as well as old alumni. Ms. Ramsey indicated it would be a good idea to go back and see who funded the Arboretum. Class lists can also be used Ms. Boyce suggested the public be involved in the process. Mr. Ransford recalled that when the Board held a series of public meetings there were lots of different suggestions. The hardest part is controlling the various groups and there interest. Mr. Ransford noted its important to get our story out and then get iaeoole to support it. Ms. Davis .-'unteered to begin to comp'le a iist of assets of the EEA including staff and `ac'ilt'es. Ms. Lutz will get se.erai lists of varic,;s City Boards. The 9card thanked Mr. Davis for '-.s interest -n tte EEA ar_ appreciated his w;llingness to ucrk with the EEA. Firanc,al Report Mf- 93^srord detallet advice he ha� received cn the Fergusson Furd portfo'io. As 3-es,.'t the EE- wiil hold on tc the ;rerlum Cond that was --der consider3t•cn to sell. Several investments were ;,urchased to fill -n win--;ws in 1999 and n Y u u IN IL ill 2000. Tax Report Ms. Lutz will send out corrections for the financial review. There was no further business and the Board adjourned. The next meeting of the LAC/EEA will be Wednesday, December 1, 1993 at 7:00 PM at the Ecology Center.