HomeMy WebLinkAboutMinutes 19934
PRS ENT:
STAFF
PRESENT.
OTHERS
PRESENT:
P,RES IDI +LTG
9$U TO ORDER;
Minutest
HUMAN SERVICES COMMITTEE
January 11, 1993
7:30 F.M.
Room 2402
Aldermen Feldman, Drummer, Fiske, Moran,
Washington
John Eckert, Jay Terry, Rich Grodsky, Owen Thomas,
Ernest Jacobi, Kathy Srenniman, Darlene Garner
Barry Isaacson, Helen Leister, Sally Mackert,
Commission on Aging; Bob Blair -Smith, National
Environmental Law Center
Alderman Moran
Davis,
The meeting of the Human services Committee was called to order at 7:40 p.m.
The minutes of the Human Services Committee meeting of December 14, 1992 were
considered. The following correction was noted:
Page 5, paragraph 1, line 13, the word citing should be replaced with
the word siting.
The minutes of the meeting of December 14, 1992 were approved unanimously as
amended.
Mr. Terry formally introduced Mr. John M. Eckert, the new ombudsman for the
Commission on Aging, and noted that he has been with the City since December.
comvrehensiVe Housinv Affordability Strategy _(CHAS) Report
This communication was accepted by the Committee.
_VDdate on Regional Eaorts to Address Homeless ess
Alderman Davis was glad to see communities outside of Evanston including
New Trier Township, Wilmette, Winnetka and Niles participated in the
meeting and questioned their level of participation in the meeting. She
noted the Winnetka Ministerial Association's comment that they need to
learn from Evanston, and questioned if the other participants were as
open. Mr. Terry characterized the communities to the north of Evanston
as being very open and interested in participating; that there was a
sense that Skokie has not responded either publicly or privately; that
the representative of the Skokie clergy stated that they have no efforts
at all to address homelessness. Alderman Drummer questioned Mr. Terry
about whether he felt the participants were serious about efforts to
become involved in the care of the homeless. Mr. Terry indicated their
HUMAN SERVICES COMMITTEE
Minutes of 1/11/93 . . .Page 2
was a feeling of concern among the churches who provide soup kitchens
that the individuals involved need to be in a long term program.
Alderman Drummer asked Mr. Terry what he hoped would come out of this
exchange. Mr. Terry responded consensus among the clergy groups
themselves, in terms of coordination among their own programs. Also, he
noted public networks; health, social service agencies, mental health
that serve the homeless that don't relate on an ongoing basis with the
clergy; that it is hopeful those two groups could work together on some
of the things they are doing. Alderman Drummer sought confirmation that
all shelters that were listed on a previous report showed Evanston and
Chicago as the only cities that had shelters. Mr. Terry responded yes
the only permanent ones; that there is the PADS program which moves from
church to church, depending upon a given night; that those were in place
in some of the northwest suburbs. Alderman Davis asked Mr. Terry if he
felt this group was beginning to move into the areas of longer term
assistance in terms of employment and housing, and not just the
immediate shelter problem. Mr. Terry responded there had been no direct
discussion of that topic. He noted that substance abuse was again cited
as a real roadblock in having an impact on issues such as jobs and
housing; that there was no real direct effort in terms of addressing
those two issues. He pointed out that at the meeting there were four
representatives of SIR, which is the company which owns both Albany
House and Greenwood Care, and felt it was positive that they were taking
a real interest in the community.
Adlerman Fiske sought clarification of the difference between the words
"enabling" versus "helping." Mr. Terry responded that "enabling" was a
commonly used term in the field of substance abuse in particular; that
individuals out of the best of intentions in wanting to help an
individual are actually contributing to the perpetuation of the problem.
Alderman Feldman noted that during the League of Cities convention, the
Mayor of Orlando, Florida spoke of her city's efforts to deal with the
homeless; that she did so in a way that was, to him, very optimistic,
but could not detect anything they were doing that Evanston is not
already doing; wondered whether she should be optimistic or we should.
Alderman Davis suggested that because the southern cities have such an
influx of homeless that they may have to do more permanent things; felt
they were doing more permanent, long range housing programs. Alderman
Feldman felt this issue was being dealt with on a more frequent and
concerned basis as time goes by; that these kinds of efforts and concern
that has been expressed are examples of that concern. He wondered if
there was any hope for a cooperative effort on the part of using these
people as a genesis of an organization that would carry this further
than it is being done now; some kind of coalescing of community forces.
Mr. Terry indicated that certain individuals in this group agreed to
keep meeting as a way of moving this issue. He also pointed out that
when the Library first closed the First Baptist Church opened a warming
center; that City staff, Joyce Thomas and Harvey Saver went there for
three or four days; that while the numbers were consistent at about 8 to
10 per day, they were different people each day. He noted that one
characteristic about the homeless population is that it is a mobile
population; that it is very difficult to develop effective service plans
because an individual may be seen for a day or two and then not be seen
for another month.
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F#UX M SERVICES COMMITTEE
l inutes of 1/11/93 . . .page 3
Alderman Moran mentioned that a recent newspaper editorial focused on
two issues, one being delivery of assistance to AIDS victims and the
other being delivery of assistance to homeless, and the fact that it is
beginning to take on a regional as opposed to a more local dimension.
He felt it was interesting that the editorial focused on Evanston's
response to the homeless; that the editorial made reference to the fact
that there was a story about a homeless shelter in downtown Evanston
that was so successful, the more affluent suburbs further up the north
shore with no homeless shelters and no plans to start any, dispatch any
vagrant who may wander into town to Evanston; that as a result Evanston
is faced with an epidemic of panhandling. Alderman 1Soran indicated the
editorial went on to describe a few aspects of what Evanston stands for
and what it is trying to do; noted that to him the significance was the
fact that those who are in the lead in this regard have to be joined by
other communities who are incurring this problem more, but perhaps to a
lesser extent than we are or Chicago is. He noted that what came out of
this editorial was the fact that Evanston is trying to do something
about the problem; that there is a call to stop looking at this problem
from a parochial standpoint rather than a regional standpoint. Alderman
Davis said she felt it really does take leadership; noted that prior to
Alderman Moran's term there was an attempt to convene a regional meeting
like this which failed. She felt something has changed; that it was
going to take a combination of our leadership; that it represents a
positive move; wondered what the change was and why are people willing
to participate now. Mr. Terry stated that the number one reason was
that they are now seeing these populations in their own communities;
that on the negative side they are looking to refer them to Evanston;
but on the positive side they are trying to replicate what Evanston has
done because we have a reputation not only for addressing the problem
but managing the problem. Mr. Terry pointed out the article that was in
the Tribune a couple of weeks ago including the statement from the human
services director of Morton Grove, "so what if we refer to Evanston";
that one of the points he intends to make at the suburban human service
director's meeting tomorrow is that what is wrong with that is they do
no follow up. He felt that was the type of aspect of the problem; he
was willing to acknowledge that Evanston has the only shelter, but that
we were not the only suburb that provides emergency assistance, job
counseling, and a lot of other support services that homeless
individuals need.
Alderman Feldman wondered if there was anything the Committee/Council
could do to keep pressure on these other suburbs to continue moving
along the line of responsible actions in regard to this issue. He felt
that the kind of publicity they are getting now is one form; that there
should be invitations directed specifically to the human services
director or administration of the various suburbs; that if they don't
respond perhaps the press could be made aware of it. It was his opinion
that there was something wrong with the way this is being handled by
some suburbs; that the fact that the representative of Morton Grove
asked what was wrong with sending people to Evanston demonstrates a
total disregard of the people they refer and the fact that they are
abdicating their responEibility. He felt we could not just sit by and
allow this to happen. Mr. Terry felt the Morton Grove director was a
slight aberration; that for the most part the human service directors
recognize the problem and have consistently said they are not receiving
the type of support they would like from their elected officials; that
in terms of how Aldermen can impact on colleagues in other communities,
HUMAN SERVICES COMMITTEE
Minutes of 1/11/93 . . .Page 4
he did not know. Alderman Davis pointed out the possibility of working
through the Northwest Municipal Conference (NWMC) since we have worked
cooperatively with them on other issues; that through the NWMC it could
be one way to put pressure on the other communities.
Alderman Feldman felt that as long as the people of Morton Grove or
Skokie were content with the policies their leaders have established
there would be nothing done, unless the issue becomes so difficult for
them to handle; noted it would probably do more good if the constituents
would call the officials and tell them that everyone should be involved.
He felt that publicity about the communities who were and were not
involved was a good way to start.
Alderman Drummer asked if there were any plans for a drop -in center.
Mr. Terry indicated that the First Baptist Church was still considering
that effort; a number of plans were talked about theoretically including
a storefront and a church. He did not know if the opening of the
interim Library has mitigated that, but he has not heard anything
lately. He noted it was interesting that when the person advocated the
drop -in center, other very strong advocates for the homeless cautioned
against another pure drop -in center that did not have some sort of
programmatic aspect to it, because drop -in centers that are nothing but
drop -in centers have some negative issues that develop for the community
rather quickly. Alderman Drummer suggested that Mr. Terry take a real
leadership role at the next Suburban Human service Directors meeting and
have some specific recommendations for other communities.
Alderman Washington asked if the City of Evanston could initiate a
meeting with other the officials and citizens from other towns. Mr.
Terry responded that it was possible, but pointed out that while there
was no question that other suburban communities are doing referrals, the
overwhelming bulk of individuals who are not native to Evanston who come
through the community come from Chicago. Alderman Washington
reiterated that if we came together as cities, we could come together
with a solution to help relieve our burden, because a drop -in center
would not be feasible.
Alderman Moran was encouraged by the fact that Wilmette and Winnetka,
who are our closest neighbors, were participating; that maybe it was a
positive start for us and people who are in need of these services. He
suggested the possibility of building a small coalition with the
communities who are directly adjacent to us; that perhaps we could
develop a nucleus of communities that might want to come together and
work on this program; that this might grow and become better.
Alderman Fiske suggested that there might be some Chamber of Commerce to
Chamber of Commerce communication that would encourage participation.
He also suggested that perhaps when a community shows the beginning of
participation, maybe we ought to go on record with lavish praise for
that community. Alderman Moran concurred.
Adlerman Davis wondered regarding Wilmette and Winnetka, who do not have
a shelter and that perhaps being in a small collaborative coalition,
their services could be utilized and other services could be exchanged.
she felt there was real potential in the idea of access to their social
services.
t
HUMAN SERVICES COMMITTEE
d4inutes of 1/11/93 . . .Page 5
Alderman Washington mentioned a report that Walter Jacobson, channel. 2
News, had done recently and wondered if there were actually some
homeless people who really want to be homeless; that perhaps the Human
Services Committee could get in touch with Mr. Jacobson and ask him what
he encountered during the time he spent on the streets. Adlerman Moran
agreed and suggested that perhaps we could get Mr. Jacobson involved in
a reprise of his series of reports on the homeless. The Committee asked
staff to follow up on this suggestion.
Mr. Dick Stil.lerman, a member of the audience, questioned if the
dimensions of the problem was known in other communities in terms of
numbers, and Mr. Terry responded no. Mr. Stillerman thought one
suggestion might be to convene, with Evanston being the leader, a
regional forum on the issue that would comprise other officials from
other communities so it could be publicized as a regional problem; that
we could show them what is being done in our community, and either get
them involved or embarrass them if they are not involved. Alderman
Moran felt that to some degree that had already been done; noted that
the information gathered concerning communities that had homeless
shelters showed Chicago and Evanston; that perhaps other communities
would have been embarrassed which might have brought about the recent
meeting Mr. Terry attended and is continuing follow-up. Mr. stillerman
asked if the meeting had been attended by other government officials.
Mr. Terry responded that in terms of other communities, the City of
Wilmette was represented by the Wilmette Police Chief. Mr. Terry noted
that one of the staff persons of New Trier Township also attended this
meeting. He also noted that in order to have a regional impact you need
to work with other municipal and Township officials as well.
Alderman Washington questioned if there was any way of knowing how many
people are served by the PADS people on the nights they have shelters.
Mr. Terry indicated he would be meeting with a representative of PADS
the following day; that this was one of the questions he intended to
ask.
At -Risk Program Update
Alderman Davis sought clarification of the final totaling of the numbers
which was 830, which was duplicated, did this mean that 5 of those 830
may be one youth doing five activities. Mr. Grodsky responded yes.
Alderman Davis asked if there were any numbers that represent individual
youth. Mr. Grodsky said it could be done through the registration
system but estimated the figure as one half the total figure.
Alderman Drummer congratulated Mr. Grodsky and the department on this
program; felt that it impacted at risk youth quite a bit, particularly
the Rollerskating, Take a Kid Fishing and the Mason Park Basketball
programs. Alderman Drummer gave much praise to the Mason Park program.
Alderman Washington said she had a chance over the summer to work with
the at -risk youth; participated in the skating and Halloween trips but
felt there should be more participation by other elected officials in
Evanston. She felt that the programs would be much better with a little
more participation from all communities. Alderman Feldman sought
clarification regarding Alderman Washington's statement about
participation from other communities. Alderman Washington mentioned the
Noyes Cultural Arts Center's program entitled "Celebrate Yourself
Through Art" on Saturday mornings including grades K through 9; that it
was very difficult to get the schools to participate; that she felt
HUMAN SERVICES COMMITTEE
Minutes of 1/11/93 . . .Page 6
there were complaints that Evanston does not have enough free programs
for youth, but that we don't get help to fill the programs we create.
Alderman Feldman stated he was very impressed with the evident quality
and rich variety of programs being offered, and really says a lot about
our community. He noted that the real concern we all have is what is
happening; what is going on with these kids; are the programs having
some kind of an impact. Alderman Drummer responded that the programs
have a tremendous impact; that it takes a lot of persistence and
consistency to produce the programs; noted that the basketball program
was very successful and that he knew a lot of the participants of the
program; that they will accept a high level of discipline, and
understand and appreciate what the volunteers bring to the program. He
noted that these programs were very vital to some of the youth; that
many of the volunteers have gone beyond the call of duty; that the key
to many of these programs is that they are free. Alderman Drummer
reiterated that these programs do make a difference but that you have to
be involved on a very consistent basis. He felt the Mentoring program
was an ideal program in addressing some of the at -risk problems because
of the high level of attention and a lot of participation. He noted
that many of the volunteers come back again and again; noted for example
that Don Colleton coaches four nights a week; that there were a number
of coaches who did the same thing. He agreed with Alderman Washington
in that there needs to be more involvement by everyone.
Alderman Washington related an incident concerning a young mother of 3,
on drugs, with a very troubled young daughter; that through the
Fleetwood-Jourdain after -school program, the family has been brought
together and the daughter now wants to learn and participate. she noted
that sometimes it just means a person is there to offer comfort and
love. Alderman Feldman hoped the volunteers understood the depth of
gratitude the community owes them and wondered if there was a way to
recognize them. Alderman Drummer noted that the Recreation Department
has a Volunteer Recognition Day, but more participation was needed.
Alderman Washington stated more outreach was needed; that each Alderman
needed to reach out in his or her own Ward and begin to help bring the
kids into the community centers. Alderman Davis felt the kind of effort
being discussed was critical, particularly for the middle school age
group; that it was had to motivate that age group. She wondered how the
referral system and the agencies involved in the Intergovernmental
Interagency Agreement is working in terms of identifying youth; felt
this was the obvious place to get referrals and encouragement. Mr.
Grodsky responded that a memo had been sent to all the agencies giving
them an update and asking for their participation; that only two phone
calls were received from District 65; understood that other agencies
have competing programs. He noted that without the army of volunteers,
we would not be having the success ratio that we have now; that the
Recreation Department is able to make many programs at many levels with
level "a" being free, level "b" costing a slight amount and level "c"
costing more money for the advanced level; that part of the success is
due to the scholarships and lower or no fees. Mr. Grodsky reiterated
that he was not satisfied with the response.
Alderman Davis asked if there was anything the Human Services Committee
could do to help. Mr. Grodsky stated that the Recreation Department
would just have to continue to notify the various agencies by way of
updates and continue to ask for their participation. Alderman Davis
HUMAN SERVICES COMMITTEE
Minutes of 1/11/93 . . .Page 7
questioned if it would be possible to have a team of people go to the
various agencies and have a presentation of what the programs are, what
is necessary, what the volunteer component is, etc; that it was similar
to making a pitch in fundraising. Alderman Moran stated his concern
that an individual going to another individual to ask for participation
gets more response from people; that institutions don't relate as well
to each other as people do. He noted that more of a personal outreach
approach was necessary. Alderman Drummer noted there was a good
relationship with the high school regarding the basketball program, and
that the coach refers basketball players to the program. He noted that
the Recreation Department's policies were a very positive sign of the
thinking regarding at -risk youth; that there was much concern about what
might have occurred last summer about unsavory activity, but between the
At -Risk Program and the Summer Youth Employment, it did a lot to contain
the children. Alderman Washington felt there was a need to go to the
Board of Directors of these agencies; that she felt the Board of
Directors of many of the agencies perhaps do not know what needs to be
done. Mr. Grodsky explained that the report only told part of the
story; that the report showed just what the Recreation Department was
doing; that there are many other programs and services being offered to
youth, including at -risk youth by many other agencies in the community.
Mr. Terry pointed out that in terms of the Interagency Agreement, that
the staff of District 65 have been talking about pilot programs
particularly focused at the middle schools in which a package of
wraparound social services during the entire school day may be put
together, especially for high risk youth that the Principals identify;
that they were still working out the details of that and an announcement
may come. He noted that regarding District 202, Superintendent Alson is
announcing a staff reorganization that has created an air of uncertainty
at the staff level, in terms of responsibilities, particularly as they
relate to social service coordination; that we are waiting to see the
outcome before we can really move forward with the Interagency Agreement
at the District 202 level.
GAO Report on service Coordination
Alderman Feldman felt the report articulated many difficulties that have
been addressed by this committee; that it demonstrated the complexity of
the struggle that is ahead of any of the initiatives to change to a
system oriented solution. He questioned if this report would be going
to the Mental Health Board and Mr. Terry responded yes. Alderman Moran
felt the report suggests that there is a lot of work ahead, and will
have to continue to think about the situation; that there were a lot of
parallels that could be drawn upon in terms of national experience.
Alderman Feldman said the report did indicate that there are certain
initiatives and paths we have taken that have demonstrated some success.
He wondered, in the light of this report, how the Interagency Agreement
was perceived. Mr. Terry responded that everyone agreed the Interagency
Agreement was a statement of principles that everybody signed on to, and
in terms of working out the particulars of an individual program it
would depend upon what the dynamics of those are. He was encouraged
about the initiatives that District 65 is talking about; that it is
where the principals who have the most direct day-to-day contact with
the kids at the district, identify those families that are most in need
of help; that if this new initiative begins moving he felt it would be
a positive outcome.
HUMAN SERVICES COMMITTEE
Minutes of 1/11/93 . . .Page B
STS ATUU OF RESPONSE TO HUD'3 LEGAL ANALYSIS OF EVANSTON'S FAIR HOUSING
ORDINANCE
Owen Thomas, Executive Director, Human Relations Commission stated the status
report was prepared in conjunction with the Law Department; that he would be
happy to answer any questions the Committee might have.
Alderman Davis stated that holding this up for the new administration was
obviously the thing to do, but she hoped things would not change so much that
the ordinance would be in the quagmire of federal bureaucracy; that this will
find its way out quickly. Ms. Brenniman noted that it was planned to send
the revisions out by the end of next week; that all the changes have been
made to the ordinance. She indicated that there was a deadline; that if no
approval is received by April, there will be no funding. Alderman Moran
suggested that we might begin to laying out plans to help push this through
so it is completed by April; that we should start soon.
RESOLUTION SUPPORTING THE UNITED NATION'S PRESENCE IN SOMALIA
Alderman Drummer moved for endorsement of the resolution with Alderman
Washington seconding.
Alderman Feldman had some concern about paragraph three and the wording about
"roving gangs, often under the influence of drugs and direction of warlords."
Mr. Thomas assured him the language was appropriate.
Alderman Drummer said he was pleased to see the United States involved in
such a humanitarian effort. Alderman Moran concurred.
The resolution was unanimously endorsed by the Committee.
RESOLUTION 6-R-93 REG DING GLOBAL WARMING
Alderman Davis stated that on the second page, last paragraph this refers to
the Democratic National Committee and the party platform, and felt it was
irrelevant to the currency of the issue; suggested that it should be deleted.
Alderman Feldman concurred and felt that the third paragraph, which refers to
the cities of Portland and Minneapolis, should also be deleted; that the case
is made by the situation and the condition, not by whether one city or ten
cities have endorsed it. Alderman Davis noted she agreed with Alderman
Feldman. Alderman Feldman said it was a strong resolution without that
paragraph, as well as the following paragraph.
Alderman Moran expressed his concern about the title of the resolution; that
it seemed to be a little partisan; that we are saying that we are concerned
about global warming, and the proposed resolution seems to, by its title,
emphasize the position of a particular group in relation to global warming.
He noted he was unaware of any other nationwide environmental organizations
that are located in Evanston.
Alderman Drummer indicated he was not certain he could agree with the
language in the third paragraph on page two, regarding "in spite of the lack
of U.S. commitment." He was not certain that was an factual statement.
Bob Blair -Smith, of the National Environmental Law Center, indicated his
appreciation that the Human Services Committee placed this item on the
agenda; that the timing is very crucial for this resolution, with a new
HUMAN SERVICES COMMITTEE
Minutes of 1/11/93 . . .Page 9
administration coming in just a few days. Mr. Blair -smith stated he was
surprised to see that the title of the resolution was concerning global
warming because NELC is supporting the United Nations Conference on
Environmental Alternatives' goal, which was get nations to sign a treaty that
specifically calls for a reduction in carbon monoxide emissions as a means to
reduce global warming and address other issues such as municipal energy
programs, transportation and the maintenance of parks. Mr. Blair -Smith said
it was necessary to emphasize to the federal government what the policies
should be regarding the environment. He urged Council passage of this
resolution as recognizing support for these environmental actions.
Alderman Drummer questioned if the Committee would receive a new version of
the resolution with the third and fourth paragraphs of page two of the
resolution. Mr. Blair -Smith responded yes, but stated he had already sent a
revised resolution to Mr. Terry. Mr. Terry responded that the material was
received after the Council packets had gone out and that the Law Department
and the Environmental Control Board had not had an opportunity to review it.
Alderman Moran questioned if there was a timing problem if the various people
involved were allowed to review the new information and Mr. Blair -Smith
responded yes. Alderman Feldman felt a clean copy be prepared with the last
two paragraphs on page two eliminated, and a new title which reflects the
United Nations involvement rather than the National Law Center. Alderman
Davis clarified that the change in the title would also be repeated in the
very last paragraph of the resolution. She also pointed out that the last
paragraph should also be amended so that it is clear we are supporting this
not just to reduce the hazards of global warming; that the present language
narrows the reasons why we are supporting it. she suggested ending the
paragraph after "energy programs" and leave out "as a strategy to reduce the
hazards of global warming and to strengthen our municipal and federal
economy."
Alderman Moran thanked Mr. Blair -Smith and indicated a revised version would
be prepared and put on the agenda for the meeting of January 25th.
The Committee unanimously voted to adjourn at 8:59 p.m.
Darlene Garner
0
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
January 25, 1993
8:00 P.M.
Room 2402
Aldermen Davis, Drummer, Feldman, Fiske, Moran,
�: Washington
Kathy Brenniman, Ernest Jacob Jay ula Terry, a nest Darleneanarner,
STAFF Moses, Ron strong, Linda Lutz,a
PRE Wes Caiameses
ac kert, Steve Sampson, Commission on Aging;
Sally M
OTHERS Bob Blairackerith, National Environmental Law Center,
PRESIDING.: Alderman Moran
00
The
meeting of the Human services Committee was called to order at S:D5
P.M.
of January 11, 1993 were considered,
and the
The minutes of the meeting
actions were noted:
following corr
re laced
page 6, paragraph 2, Line 14, the w rd "had" snoululd beamendedto
" ..,game paragraph, tirlriAl�tS.
n ......
With r,-nm the rnteraaye �tt�enta� Agreement tsar
include that we
Page Ely. paragraph 2, line 9 should include the words.•.=
9
should start soon; and we should be informed andcuursue4- na prop ems
��iat other rhal)nels m: t
Pa a 9, paragraph 3, line 3, the word "yes" should be replaced with
g
the word "iL2 • "
The minutes of the meeting of January 11, 1993 were unanimously approved
as amended.
CPHUMICATIONS,
M4nth�--
Communication accepted without comment
igpited Way/499Uearinas Dint reviews will be held on
Alderman Moran noted that the oin 2a and February 4 at 7•30 P.M.,
in
consecutive Thursdays, January
the United Way offices at 828 DaCotmnittee t $nah o hart interested
requested of the Human Services
HUMAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . Page 2
parties. Alderman Feldman felt there was a significant interest
that the City has in seeing these reviews. Alderman Moran noted
that with respect to these hearings, the Committee may not be
requested to speak directly to them, but that many of the issues
that come up during the hearings ultimately come before the Unified
Budget Panel which annually receives requests from 4Cs. Alderman
Davis asked that staff prepare a report on the reviews.
United Way Allocation ggdtictigns
Mr. Terry gave a brief overview of this communication. He noted
that an executive committee of the Board of the Evanston United Way
made a recommendation to implement a percentage cut based on both
the metropolitan area and the local area campaign not doing as well
as had been hoped. They have recommended a percentage cut to be
implemented for the remainder of this fiscal year (a July 1 to June
30 fiscal year); that agencies will have to implement a percentage
based on their annual allocation, but will have to implement it in
a 5 month period; One agency that would be exempted from this cut
is the Evanston 4Cs to keep the community day care match at its
current level. Mr. Terry noted the article from BUSIffESS WEER
concerning the pressures facing all United Ways in general. His
personal opinion was that the scandal of the national United Way,
while it had an impact, the structural layoffs in major industries
have had a more significant impact. The United Way's main funding
stream is from payroll deduction from large employers; that as
those large employers reduce their work force, United Way has to
look for different methods of raising funds during its campaign.
Alderman Davis questioned if there has been this kind of reduction
previously impacting on Unified Budget allocations. Mr. Terry
responded no, not from United Way's perspective. Mr. Terry
believed the largest agency affected was Family Counseling
services; that the figure being talked about is 5.5%, and for some
agencies with a very small allocation this might mean only a small
sum; but for Family Counseling and other agencies that receive
larger funding from United Way, it could be in the thousands of
dollars. He noted that the only relief which can be offered is an
advance on the City grants to those agencies which experience cash
flow problems. Aldermen Davis noted that not all of the agencies
would have City dollars.
Alderman Moran sought clarification regarding the requirement from
the National United Way that agencies have to make up this
shortfall in a five month period. Mr. Terry responded it was a
local decision. It was his understanding that this cut has been
minimized by their willingness to use some of their reserves, but
they rely on the interest on their existing reserves to be a
revenue stream for them; that this decision has some long term
financial implications as well. Alderman Moran indicated that this
five month time period for making up a shortfall almost doubles the
5.5% decrease. Alderman Moran pointed out that this is one more
instance where we are finding that the adverse economic climate is
have a severe impact on human service funding and delivery.
HUMAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . Page 3
Alderman Davis wondered whether United Way of the Unified Budget
funders is the only one that is really out of sync in terms of
knowing what their fiscal capabilities are, being after the UBP
budget allocation; that perhaps the Unified Budget Task Force could
consider ways to change or improve that process. she noted that if
they never know until afterwards, this could be a continuing
problem if this keeps getting worse. Mr. Terry noted the past
United Way practice has been to allocate rather conservatively in
November; and when the dollars come in and final allocations
decisions are made, they are usually able to give agencies a little
bit more than what they articulated in November. He pointed out
that last Fall United Way articulated a zero increase; that they
were hoping the campaign would be successful enough to hold the
line, but it didn't happen; that next fall they will be even more
conservative in terms of their allocations. Mr. Terry cautioned
that the entire United Way Hoard was meeting Wednesday night to
vote; that it was not a final decision, but a recommendation from
the Executive Committee.
McKigpev Emergency Shelter Grant
Mr. Terry summarized his memo. He stated that the amount we would
be receiving is $26,000 in McKinney Emergency Shelter funds; that
this is a reduction of $14,000 from last year's allocation of
$40,000. He indicated these are funds which the City has used over
the past years to support the Family Shelter at the Center For
Public Ministry; physical improvements at the Adult Shelter such as
the renovation of the bathroom, exit lighting, etc; supporting the
Ecumenical Action Council's Hospitality Center; ACORN for a washer
and dryer. He noted that it has been anticipated for some time _
that Congress was going to allocate fewer dollars for this program.
Mr. Terry indicated that he has written letters to all the
providers of services for the homeless in Evanston asking for their
ideas, what they would like to do with the funds. When the
responses have been received, there will be a staff evaluation and
recommendation of how we allocate the $26,000. He noted this would
be available for the next meeting. Mr. Terry asked if the =-_�
Committee had any particular ideas or suggestions.
Alderman Fiske questioned if the $40,000 figure was so regular that =3
everyone was always counting on it. Mr. Terry said yes; that we
have been receiving McKinney dollars for approximately five years __
now; that the first year we received a relatively small amount, but
the last two or three years it has been in the $35,000 to $40,000 �`zg
range. Alderman Davis felt that given the variability of these
amounts, the fact we used it in the past for physical
rehabilitation, materials and furniture, etc., is probably good;t.,_
that we might want to look for more of that, even though it was
suggested that the standards have loosened somewhat for the use of
the money. It was her opinion that if you don't know what you can
count on, she would not like to see it go into some kind of
operating budget where it would really hurt somebody if you pulled
back the next year. Her feeling was that we should continue along ;:rzzrr
HUKAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . Page 4
the line of capital kinds of costs rather than operating costs,
since the continuation of this money could not be counted on.
Alderman Moran asked for clarification that the Center For Public
Ministry has received a fair amount of these funds -over the years
and Mr. Terry responded yes. Alderman Moran also noted that CPM
has taken some anticipatory steps to deal with a potential cutback
in the McKinney Grant. Mr. Terry stated that for the first time
CPM has submitted an application to the Community Development
Committee, and that the CD Committee has recommended an allocation
of $18,000, essentially to support the operation of the Family
Shelter Program, which are three apartments that the CPM leases for
homeless families.
Youth geryiges Bureau
Ron Strong, Youth Services Bureau (YSB) Director stated that the
YSB has accomplished a lot during the year and felt they would
accomplish much more in the future.
Alderman Feldman noted that the YSB was still wrestling with the
same issue that the Human Services Committee has which is how do
you measure success. He noted that perhaps one of the ways to
measure this year is by the increase in referrals; but did not know
which was a better measure. Mr. strong stated it was a serious
concern; that he was also concerned about the degree to which we
are able to change behavior. He noted there have been a number of
measures which have been tried and felt YSB was coming up with some
answers. He felt that social services in general across the board
has struggled with the same issue; that it was not an issue unique
to the YSB. Alderman Feldman indicated he was interested in what
his sense of the "situation" is; are we more in trouble or less in
trouble; questioned if the YSB clients were more at risk or less at
risk; did it seem there is a lot of disorganization, a lot of
anger. Mr. Strong stated he looked at it in a real positive light
and felt with the various community agencies and social services
and the YSB, the youth feel like their concerns are being
addressed. He felt the efforts needed to be continued with the
same intensity as last year; that YSB has made some good strides in
dealing with the problems we have today in the community.
Alderman Drummer questioned if the age category YSB worked with now
was through high school. Mr. Strong responded that the age was _-
really 17, but YSB has not turn down a referral from the high A
school. Alderman Drummer asked if there was any sort of tracking
system on those youth who have left the program and Mr. Strong s
responded no. Alderman Drummer noted that when the Youth Advocacy
program was set up, the Committee allocated a $5,000 fund for
college tuition and asked if there had been any use of those funds
and Mr. Strong responded no. Alderman Drummer felt it would
forever be difficult to evaluate the program, particularly when the
cutoff age is 17, and not necessarily until one completes high
school; that even when one completes high school, we may be missing
HUMAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . Page 5
the opportunity to pursue anything further; that a number of our
programs just sort of cut off.
Alderman Drummer believed an effective way of measuring programs
would be to not say how many have completed the program, or how
many have gone beyond the age limit, but how many have actually
completed high school and moved on to some post high school
activity. He noted this was also true of many other programs; that
he was amazed that no one has looked into this; that in any program
which involves youth, the real measure of success is not how much
we have done in this program, but how much we have affected their
lives beyond Evanston Township. Mr. Strong said in some cases he
would agree with Alderman Drummer, but that in some cases school
may or may not necessarily be the main issue. He did agree it was
one of the top issues for the schools to look at, whether or not
there has been an impact. Alderman Drummer asked if YSB had any
plans to look at something for the youth beyond the program; that
it was something to reach for, a finality or a positive ending;
that most of our programs just do not have that. He felt the YSB
was in a unique position to guide us a little further in what the
Committee traditionally does; that it could be done simply and not
a lot of dollars associated with it and recommended that the YSB
consider it. It was Alderman Drummer's opinion if the YSB could
come to the Human Services Committee next year and state that there
were 120 people in the program and that three of them are going to
Oakton Community College, it was a lot more than the YSB could say
tonight. Alderman Drummer stated he really wanted to make that
point because it concerned many other people and programs and that
the Committee had to begin to take some other steps to make things
happen.
Alderman Drummer asked about the statistics listed on page three of
the report; that the Juvenile Bureau made 188 referrals, all
classified as at -risk and School District 65 classified all of the
referrals as high -risk, as did District 202, with 24 referrals
classified as high -risk. Mr. Strong stated that the nature of the
referrals received from the school districts are such that those
are the types of referrals that YSB is supposed to accept; that in
many cases the schools have staff capable of dealing with at -risk
issues.
Alderman Drummer wanted to remind the Committee that directions
have been given that there would be a Citizen's Advisory Committee
for the YSB; that it has not happened, even though the YSB has
appeared to work well without it. Alderman Moran sought
clarification. Alderman Drummer explained that in the beginning
there was a Citizen's Advisory Committee for the YAP program, but
when the program was moved to the Police Department there was
supposed to be another committee appointed by the Mayor. He felt
the Mayor should be reminded that this has not been done; that
there may be some other consultation needed as to whether we need
it, or if it will be productive. Alderman Davis said that
continuing from Alderman Drummer's concerns about evaluations,
HUMAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . Page 7
Juvenile Bureau is their police contact at that point is such they
are in the criminal justice system. He noted there were several
dispositions other than referral to the YSB; petitioning the court,
Audy Home, and unfortunately in many cases this is where those
youth are going as opposed to the YSB. Moses said there was
intervention at the middle schools and high school that sometimes
circumvent that and they are focused into the YSB; that is where
you see the at -risk population, which by definition of the YSB,
maybe one or two contacts and the nature of the problem is not that
severe.
Alderman Fiske, on the subject of the Advisory Committee, said he
would like to see it followed through, but was concerned that the
Advisory committee would interfere with a good thing, which is
always a possibility.
Alderman Feldman said there were two issues regarding the Advisory
Committee: 1) that if it was a part of the agreement that
established this program at the very beginning, why we did not have
one; and 2) whether or not the same circumstances, the same
rationale, the same reasons for its establishment in the first
place still exists; and whether this Committee would either
reaffirm or change its mind regarding that issue. He thought it
had to be considered not in a brief or light manner, but rather an
agenda item looking back to all of the minutes and the original
dialogue regarding it, and possibly tracing the lack of history of
it appointments. He felt that rather than going into this now, all
possible information should be gathered and then decide whether or
not an Advisory Committee is advisable. Alderman Moran concurred.
He stated he had been involved in many of these activities; that
the Police Department and YSB had done good work. Regarding the
Advisory Committee, Alderman Moran said he has seen what has gone
on with these programs in the past year and a half; that although
it may not be "Citizens Advisory," there is a lot of citizen
involvement in these programs, which is a very positive aspect of
the YSB going forward and being successful. He noted that a lot of
people have stepped forward in the community to establish a
relationship with young people in the Mentoring Program. He also
noted that there has been much citizen involvement in Mothers
Against Gangs (MAG). it was his feeling that the Committee should
really take a look at the Advisory Committee issue, but that the
Committee should be comforted by the fact that there has been a lot
of citizen effort and input.
Mr. Terry agreed with Alderman Feldman that we need to look at this
issue, and the history; but that the former Youth Advocacy Program
(YAP) Advisory Committee had representatives of both ❑istrict 65
and 202 on it, yet the YSB has accomplished significant success
making in -roads at the two school districts that YAP was never able
to despite the benefit of that committee representation.
Alderman Drummer stated that the report was very good, and
cautioned that the Advisory Committee does not make or break the
HUMAN SERVICES COMMITTEE
Minutes of 1/25/93 - . . Page 2
parties. Alderman Feldman felt there was a significant interest
that the City has in seeing these reviews. Alderman Moran noted
that with respect to these hearings, the Committee may not be
requested to speak directly to them, but that many of the issues
that come up during the hearings ultimately come before the Unified
Budget Panel which annually receives requests from 4Cs. Alderman
Davis asked that staff prepare a report on the reviews.
Wted flay Allocation Reductions
Mr. Terry gave a brief overview of this communication. He noted
that an executive committee of the Board of the Evanston United Way
made a recommendation to implement a percentage cut based on both
the metropolitan area and the local area campaign not doing as well
as had been hoped. They have recommended a percentage cut to be
implemented for the remainder of this fiscal year ( a July 1 to June
30 fiscal year); that agencies will have to implement a percentage
based on their annual allocation, but will have to implement it in
a 5 month period; one agency that would be exempted from this cut
is the Evanston 4Cs to keep the community day care match at its
current level. Mr. Terry noted the article from BUSINESS WEEK
concerning the pressures facing all United Ways in general. His
personal opinion was that the scandal of the national United Way,
while it had an impact, the structural layoffs in major industries
have had a more significant impact. The United Way's main funding
stream is from payroll deduction from large employers; that as
those large employers reduce their work force, United Way has to
look for different methods of raising funds during its campaign.
Alderman Davis questioned if there has been this kind of reduction
previously impacting on Unified Budget allocations. Mr. Terry
responded no, not from United Way's perspective. Mr. Terry
believed the largest agency affected was Family Counseling
Services; that the figure being talked about is 5.5%, and for some
agencies with a very small allocation this might mean only a small
sum; but for Family Counseling and other agencies that receive
larger funding from United Way, it could be in the thousands of
dollars. He noted that the only relief which can be offered is an
advance on the City grants to those agencies which experience cash
flow problems. Alderman Davis noted that not all of the agencies
would have City dollars.
Alderman Moran sought clarification regarding the requirement from
the National United Way that agencies have to make up this
shortfall in a five month period. Mr. Terry responded it was a
local decision. It was his understanding that this cut has been
minimized by their willingness to use some of their reserves, but
they rely on the interest on their existing reserves to be a
`
revenue stream for them; that this decision has some long term
&;=
financial implications as well. Alderman Moran indicated that this
five month time period for making up a shortfall almost doubles the
5.5% decrease. Alderman Moran pointed out that this is one more
instance where we are finding that the adverse economic climate is
havo a severe impact on human service funding and delivery.
6 . , . 1 1 „ 19 , . III W , u li& 1' , W Wi Vilu il�Wl ��Wu alul�l
1
n
STAFF
PRESENT'
OTHERS
PRES EW :
PRESIDING:
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
January 25, 1993
8:00 P.M.
Room 2402
Aldermen Davis, Drummer, Feldman, Fiske, Moran,
Washington
Kathy Brenniman, Ernest Jacobi, Paula Haynes, Dan
Moses, Ron Strong, Linda Lutz, Jay Terry, Darlene Garner,
Wes Calameses
Sally Mackert, Steve Sampson, Commission on Aging;
Bob Blair -Smith, National Environmental Law Center,
Alderman Moran
The meeting of the Human services Committee was called to order at 8:05
p.m.
Y- _ u
kq
The minutes of the meeting of January 11, 1993 were considered, and the
following corrections were noted:
Page 6, paragraph 2, Line 14, the word "had" should be replaced
with "hard .......... same paragraph, line 27 should be amended to
include from the Intergovernmental Agreement ggrticipants.
Page 8, paragraph 2, line 9 should include the words .... that we
should start soon, and we should be infgormed of contin i a Droblems
ro that other channels might be identilied and Dursued.
Page 9, paragraph 3, line 3, the word "yes" should be replaced with
the word "nq."
The minutes of the meeting of January 11, 1993 were unanimously approved
as amended.
-qQPMICATIONP
Recreation Department Monthly Narrative
Communication accepted without comment.
TWted WAp/4Cs Rearings
Alderman Moran noted that the joint reviews will be held on
consecutive Thursdays, January 28 and February 4 at 7:30 p.m., in
the United Way offices at 828 Davis Street; that attendance is
requested of the Human Services Committee and other interested
HUMAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . page 4
the line of capital kinds of costs rather than operating costs,
since the continuation of this money could not be counted on.
Alderman Moran asked for clarification that the Center For Public
Ministry has received a fair amount of these funds over the years
and Mr. Terry responded yes. Alderman Moran also noted that CPM
has taken some anticipatory steps to deal with a potential cutback
in the McKinney Grant. Mr. Terry stated that for the first time
CPM has submitted an application to the Community Development
Committee, and that the CD Committee has recommended an allocation
of $18,000, essentially to support the operation of the Family
Shelter Program, which are three apartments that the CPM leases for
homeless families.
Youth services Burgau
Ron strong, Youth services Bureau (YSB) Director stated that the
YSB has accomplished a lot during the year and felt they would
accomplish much more in the future.
Alderman Feldman noted that the YSB was still wrestling with the
same issue that the Human Services Committee has which is how do
you measure success. He noted that perhaps one of the ways to
measure this year is by the increase in referrals; but did not know
which was a better measure. Mr. Strong stated it was a serious
concern; that he was also concerned about the degree to which we
are able to change behavior. He noted there have been a number of
measures which have been tried and felt YSB was coming up with some
answers. He felt that social services in general across the board
has struggled with the same issue; that it was not an issue unique
to the YSB. Alderman Feldman indicated he was interested in what
his sense of the "situation" is; are we more in trouble or less in
trouble; questioned if the YSB clients were more at risk or less at
risk; did it seem there is a lot of disorganization, a lot of
anger. Mr. strong stated he looked at it in a real positive light
and felt with the various community agencies and social services
and the YSB, the youth feel like their concerns are being
addressed. He felt the efforts needed to be continued with the
same intensity as last year; that YSB has made some good strides in
dealing with the problems we have today in the community.
Alderman Drummer questioned if the age category YSB worked with now
was through high school. Mr. Strong responded that the age was
really 17, but YSB has not turn down a referral from the high
school. Alderman Drummer asked if there was any sort of tracking
system on those youth who have left the program and Mr. Strong
responded no. Alderman Drummer noted that when the Youth Advocacy
program was set up, the Committee allocated a $5,000 fund for
college tuition and asked if there had been any use of those funds
and Mr. Strong responded no. Alderman Drummer felt it would
forever be difficult to evaluate the program, particularly when the
cutoff age is 17, and not necessarily until one completes high
school; that even when one completes high school, we may be missing
M
IUMAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . Paige 3
Alderman Davis wondered whether United Way of the Unified Budget
funders is the only one that is really out of sync in terms of
knowing what their fiscal capabilities are, being after the UBP
budget allocation; that perhaps the Unified Budget Task Force could
consider ways to change or improve that process. she noted that if
they never know until afterwards, this could be a continuing
problem if this keeps getting worse. Mr. Terry noted the past
United Way practice has been to allocate rather conservatively in
November; and when the dollars come in and final allocations
decisions are made, they are usually able to give agencies a little
bit more than what they articulated in November. He pointed out
that last Fall United Way articulated a zero increase; that they
were hoping the campaign would be successful enough to hold the
line, but it didn't happen; that next fall they will be even more
conservative in terms of their allocations. Mr. Terry cautioned
that the entire United Way Board was meeting Wednesday night to
vote; that it was not a final decision, but a recommendation from
the Executive Committee.
dcKinnep imeraengv si. miter Grant
Mr. Terry summarized his memo. He stated that the amount we would
be receiving is $26,000 in McKinney Emergency Shelter funds; that
this is a reduction of $14,000 from last year's allocation of
$40,000. He indicated these are funds which the City has used over
the past years to support the Family shelter at the Center For
Public Ministry; physical improvements at the Adult shelter such as
the renovation of the bathroom, exit lighting, etc; supporting the
Ecumenical Action council's Hospitality Center; ACORN for a washer
and dryer. He noted that it has been anticipated for some time
that Congress was going to allocate fewer dollars for this program.
Mr. Terry indicated that he has written letters to all the
providers of services for the homeless in Evanston asking for their
ideas, what they would like to do with the funds. When the
responses have been received, there will be a staff evaluation and
recommendation of how we allocate the $26,000. He noted this would
be available for the next meeting. Mr. Terry asked if the
Committee had any particular ideas or suggestions.
Alderman Fiske questioned if the $40,000 figure was so regular that
everyone was always counting on it. Mr. Terry said yes; that we
have been receiving McKinney dollars for approximately five years
now; that the first year we received a relatively small amount, but
the last two or three years it has been in the $35,000 to $40,000
range. Alderman Davis felt that given the variability of these
amounts, the fact we used it in the past for physical
rehabilitation, materials and furniture, etc., is probably good;
that we might want to look for more of that, even though it was
suggested that the standards have loosened somewhat for the use of
the money. It was her opinion that if you don't know what you can
count on, she would not like to see it go into some kind of
operating budget where it would really hurt somebody if you pulled
back the next year. Her feeling was that we should continue along
HUMAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . Paige 5
the opportunity to pursue anything further; that a number of our
programs just sort of cut off.
Alderman Drummer believed an effective way of measuring programs
would be to not say how many have completed the program, or how
many have gone beyond the age limit, but how many have actually
completed high school and moved on to some post high school
activity. He noted this was also true of many other programs; that
he was amazed that no one has looked into this; that in any program
which involves youth, the real measure of success is not how much
we have done in this program, but how much we have affected their
lives beyond Evanston Township. Mr. Strong said in some cases he
would agree with Alderman Drummer, but that in some cases school
may or may not necessarily be the main issue. He did agree it was
one of the top issues for the schools to look at, whether or not
there has been an impact. Alderman Drummer asked if YSB had any
plans to look at something for the youth beyond the program; that
it was something to reach for, a finality or a positive ending;
that most of our programs just do not have that. He felt the YSB
was in a unique position to guide us a little further in what the
Committee traditionally does; that it could be done simply and not
a lot of dollars associated with it and recommended that the YSB
consider it. It was Alderman Drummer's opinion if the YSB could
come to the Human services Committee next year and state that there
were 120 people in the program and that three of them are going to
Qakton Community College, it was a lot more than the YSB could say
tonight. Alderman Drummer stated he really wanted to make that
point because it concerned many other people and programs and that
the Committee had to begin to take some other steps to make things
happen.
Alderman Drummer asked about the statistics listed on page three of
the report; that the Juvenile Bureau made 188 referrals, all
classified as at -risk and School District 65 classified all of the
referrals as high -risk, as did District 202, with 24 referrals
= classified as high -risk. Mr. strong stated that the nature of the
referrals received from the school districts are such that those
are the types of referrals that YSB is supposed to accept; that in
many cases the schools have staff capable of dealing with at --risk
issues.
Alderman Drummer wanted to remind the Committee that directions
have been given that there would be a Citizen's Advisory Committee
for the YSB; that it has not happened, even though the YSB has
appeared to work well without it. Alderman Moran sought
clarification. Alderman Drummer explained that in the beginning
there was a Citizen's Advisory Committee for the YAP program, but
when the program was moved to the Police Department there was
supposed to be another committee appointed by the Mayor. He felt
the Mayor should be reminded that this has not been done; that
there may be some other consultation needed as to whether we need
it, or if it will be productive. Alderman Davis said that
continuing from Alderman Drummer's concerns about evaluations,
HUMAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . Page 6
which she also had about the summer Youth Employment Program, what
is the ability to follow what happens to these kids after the
program. she said she understood the problems because in the
program, Teen Baby Nursery, once you are through dealing with a kid
in the program it is very difficult to track them because you no
longer have the direct contact. she noted the other thing that is
hard to measure is that in some ways you are measuring what they
have avoided happening to them; that you are trying to measure what
trouble they didn't get into, which can't be measured well at all.
Alderman Davis noted she continued to have concern in this area and
hoped people were thinking about some way to evaluate the impact of
the program; that one of the ways would be to see where these kids
are in two or three years, even given the difficulty in tracking;
that as the program becomes institutionalized there is a need for
some way to evaluate the consequences.
Alderman Davis questioned that structural changes made in the
program a year ago, which were done with some concern and a lot of
questions, and particularly pulling it all into the Police
Department there were some concern about stigma being associated
solely with the Police Department; that it seemed to her from
reading the report and the numbers that it really is not an issue;
that referrals are up and wondered if that has not been an issue.
Mr. Strong stated that it has not been an issue at all; that YSB
has provided outposts and has made a strong effort to provide many
home -based services. He noted that a lot of the services take
place in the home and outposts. Alderman Davis noted the report
states outposts were established at various schools and asked which
schools have outposts. Mr. Strong stated the YSB has liaisons in
all four middle schools, an office at ETHS, and another outpost at
Family Focus.
Alderman Fiske stated that he agreed with the suggestion that there
be some tracking to the extent that it is possible, but while
additional education was a fine measure of success he did not feel
that should be the only one. He noted that as Alderman Davis
indicated it is not very useful to show what people didn't do; felt
that to the degree there are ways of measuring that we really need
to, and encouraged it very strongly. Alderman Fiske noted that on
the second page of the YSB report there were numbers given for the
Mentoring Program, and the Wilderness Camp, and asked what the
numbers were for the other items listed on that page; that it would
be interesting to see those numbers. Regarding the subject of at -
risk versus high -risk, Alderman Fiske questioned if that was the
same standard for any source that a referral came from, noting that
the referrals from the Juvenile Bureau were all at -risk while the
two school district's referrals are all in high --risk; did at -risk
versus high -risk mean different things in different places, or is
that measured somewhere else. Cmdr. Moses said as far as the
Juvenile Bureau referrals, those who come to YSB will be under the
form of Police contact. High risk, by definition means multiple
problem families and kids with multiple problems; that normally the
reason there aren't high risk referrals into the YSB from the
HUMAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . Page 7
Juvenile Bureau is their police contact at that point is such they
are in the criminal justice system. He noted there were several
dispositions other than referral to the YSB; petitioning the court,
Audy Home, and unfortunately in many cases this is where those
youth are going as opposed to the YSB. Moses said there was
intervention at the middle schools and high school that sometimes
circumvent that and they are focused into the YSB; that is where
you see the at -risk population, which by definition of the YSB,
maybe one or two contacts and the nature of the problem is not that
severe.
Alderman Fiske, on the subject of the Advisory Committee, said he
would like to see it followed through, but was concerned that the
Advisory Committee would interfere with a good thing, which is
always a possibility.
Alderman Feldman said there were two issues regarding the Advisory
Committee: 1) that if it was a part of the agreement that
established this program at the very beginning, why we did not have
one; and 2) whether or not the same circumstances, the same
rationale, the same reasons for its establishment in the first
place still exists; and whether this Committee would either
reaffirm or change its mind regarding that issue. He thought it
had to be considered not in a brief or light manner, but rather an
agenda item looking back to all of the minutes and the original
dialogue regarding it, and possibly tracing the lack of history of
it appointments. He felt that rather than going into this now, all
possible information should be gathered and then decide whether or
not an Advisory Committee is advisable. Alderman Moran concurred.
He stated he had been involved in many of these activities; that
the Police Department and YSB had done good work. Regarding the
Advisory Committee, Alderman Moran said he has seen what has gone
on with these programs in the past year and a half; that although
it may not be "Citizens Advisory," there is a lot of citizen
involvement in these programs, which is a very positive aspect of
the YSB going forward and being successful. He noted that a lot of
people have stepped forward in the community to establish a
relationship with young people in the Mentor,ing Program. He also
noted that there has been much citizen involvement in Mothers
Against Gangs (MAG). It was his feeling that the Committee should
really take a look at the Advisory Committee issue, but that the
Committee should be comforted by the fact that there has been a lot
of citizen effort and input.
Mr. Terry agreed with Alderman Feldman that we need to look at this
issue, and the history; but that the former Youth Advocacy Program
(YAP) Advisory Committee had representatives of both District 65
and 202 on it, yet the YSB has accomplished significant success
making in -roads at the two school districts that YAP was never able
to despite the benefit of that committee representation.
Alderman Drummer stated that the report was very good, and
cautioned that the Advisory Committee does not make or break the
HUMAN SERVICES COMITTEE
Minutes of 1/25/93 . . . Page 8
YSB program one way or the other; that we can sometimes
ourselves to sleep thinking that the Co lull
the problem, but it comes back to haunt us. t He has taken care of
good start in what YSH has accocontinfelt it was a very
becoming satisfied; that mplished, but cautioned against
community and continue
said he was originally county involvement,t° reach out to the
Alderman Drummer
concerned when the
Police Department but no longer felt that wa Program went v the
committee could be of help. He reiterated' that the advisory
Putting together any service or his concern about
education component; that it has program
been thought does nabout, but an
should be; that if he were doing a mentorin r t it
definitely want to have an incentive to g program now he would
such as earning a semester at Oakton Community College for e
ach
good semester in high school. Young people in the Program
be checked, it would be foundthatmany opinion that o e could
beyond high school, and man , Y kids don t go very far
years. Alderman Moran stated that from his winvolvemen go at e
Mentor Program, there is a involvement in the aspect to the Mentor Program
effort at developing a tutorial
educational approach; that pram that will have a particular
about the very sentiments knew there was a lot of discussion
Alderman Drummer had been raising.
Alderman Washington agreed with Alderman that this needs to
agenda item which we should go over once again. She noted etas
Commute has discussed the Advisoryhe
did not feel the Police Department Committee many times; that she
revisit that again, Partment wanted it, but she wanted to
° ROPOSED RESOLUTION 5-R-93 R G
Alderman Moran noted that this O �' �zNG,
Committee by way of the Environmental Control
1 Board•been f forwarded to the
work that went into the initiation of the that some of the
National Environmental Law Center (NELC). ,
Proposal came from the
Alderman Feldman approved of the changes in lan
the change in the Resolution title guage that were made, and
recommendation. Alderman Davis Concurred butdnoteoved the last "and"
before the "Now, Therefore" should be removed, acceptance and
The Committee unanimously voted to accept the resolution and forward it
to Council for passage.
ONSLIAMTION OF g �
PROG U,&TLOV
Paula Haynes, Human Resources, EEOC, stated that the
success, and that because of this she expected that
be higher next year. Program had been a
answer any next
yec she told the Committee she participation
would
questions or comments. happy to
Alderman Davis said she was impressed
success; that from the discus is nearlier aboutemo evaluation,and uthby
o its
`- -this program
,. 11 11�, A. , , u , Y W aJ , Jiu i�, I J.I J iIl�lll,ilil 1 n ,� i 1116
HUMM SERVICES COMMITTEE
Minutes of 1/25/93 . . . Page 9
perhaps lends itself a little more to evaluation because there is a
captive audience; that these are younger kids; we can do a little more
follow-up because they are not leaving the system. She noted the
statement in the last paragraph of the memo which stated "While no
quantifiable evaluation component was developed, all available anecdotal
and perceptual evidence suggests this program was a success" and
suggested that as this program moves into the second year, we really do
need to work on some standards of evaluation and tracking of these kids.
Alderman Davis wondered whether, in conjunction with Ms. Haynes
statement that participation will be higher because of the success; and
what we forsee as problems if we get many more numbers, the
prioritization which the agencies balked a little bit at because they
felt uncomfortable putting kids in priority order, will be more
important. She felt we were able to accommodate most kids and that we
need to give thought to foreseeing problems in that area and how to
handle it. Alderman Davis questioned that if at the end of summer
school 97% of the participants requested full-time work, and prior to
that they were sharing these slots, and with the great number of kids
that were involved over the expected number, how was that accommodation
able to be made. Alderman Davis clarified that she wanted to know how
it was accomplished financially and operationally; that if it was at the
back end of the summer and there was a huge influx, how was it handled.
Ms. Haynes said that although the attendance was good, there were some
children who did not come every day; that other youth took vacations;
the opportunity to go to Hoy scout Camp and that sort of thing, so that
financially we were able to manage along with watching the dollars very
closely. Mr. Terry noted that prior to summer school ending there
really wasn't a full complement of morning shifts; that it wasn't as
though there were a whole group of kids in the morning and there was no
room left at all. Alderman Davis clarified that they were able to save
money in the first half of the summer which they were then able to
expand in the second half
Alderman Drummer asked if there was anything different in the program
planned for this year. Ms. Haynes responded they were giving some
though to doing some things differently, such as peer leadership kinds
of things. Regarding the type of work, she stated they would still be
doing alley cleanups. Alderman Washington asked if more companies would
be involved; that Northwestern actually took some workers, and she would
like to see more of that. Ms. Haynes said Northwestern has agreed to
assist with that this year.
Alderman Davis questioned how the kids took the life skills and
opportunities classes that were mandatory. Ms. Haynes responded that
there was some reluctance on the part of the kids in the beginning, but
eventually the majority of the kids accepted and became interested. she
noted that one of the problems was the curriculum was repeated for those
who were in summer school, so we need to work on that.
OTHER BUSINESS
Alderman Feldman wanted to register his serious objection that the PIC
contract should be discussed in front of the A & PW Committee, to the
HUMAN SERVICES COMMITTEE
Minutes of 1/25/93 . . . Page 10
exclusion of the Human Services Committee. He stated there was no
question in his mind that this issue belonged in the Human services
Committee. He asked that if it was not going to be done tonight, that
the next time the contract is up the Human Services Committee be
notified. Alderman Drummer said this is the first time this hasn't come
to the Committee. Mr. Terry clarified that the annual approval of the
PIC contract has, for the last three year he was aware of, come up
through A & PW. He noted A & PW made a reference to the Human services
Committee the last time A & PW considered it, and asked that Human
Services consider issues such as the value of the Township Clerical
Trainer program versus the PIC program; and also private sector
alternatives. Mr. Terry said he could not speak to the history prior to
that, but the record for the last 2 to 3 years is that it came through
A & PW. Alderman Feldman stated that if it has gone through A & PW for
the last 2 or 3 years it has been due to either staff error or neglect;
that the program originated here five years ago; there was extensive
research, dialogue and hearings; that it would be very much like the A
& PW Committee doing something having to do with the Police Department
and the next year it winds up here. He stated that it didn't make any
difference that they have done it the last three years or for 20 years,
it doesn't belong there; that it is a mistake for them to be involved in
this issue. Alderman Feldman reiterated that he did not know how it got
sidetracked from one to another, but the fact that somebody did it and
nobody called them on it doesn't establish a precedent, nor does it make
it correct.
Alderman Moran asked staff to extend a communication to the A & PW
Committee on the renewal of the annual PIC contract, and indicate to
them directly that the Human services Committee has particular interest
with respect to the issues raised by the renewal of that contract; that
the Human Services Committee wants to be informed on it and be able to
have input. Alderman Feldman said he could not believe that there was
any initiative on the part of A & PW to have this placed on their
agenda; that it was a staff decision and the staff decision was
reinforced each time. He stated he could not believe that the A & PW
has an investment in doing this thing over and over again; that the
jurisdiction of approval of the PIC contract should be transferred.
The Committee voted unanimously to adjourn at 9:05 p.m.
Darlene Garner
minutes
HUMAN SERVICES COMMITTEE
February 8, 1993
7:30 P.M.
Room 2402
PRESENT; Aldermen Feldman, Drummer, Fiske, Moran, Davis,
Washington
STAFF Kathy Brenniman, C. Louise Brown, Richard Grodsky,
PRESENT: Jay Terry, Darlene Garner
OTHERS Judith Herbert, Commission on Aging; Robert
PI&ESENT: Magnuson, MD., Wolfgang P. Fibuseh, Center For
Public Ministry; Gerald C. Parker, Swedish Retirement
Home
Alderman Moran
r,L TO ORDER
The meeting of the Human Services Committee was called to order at 7:38
p.m.
The minutes of the Human services Committee meeting of February 8, 1993
were considered. The following corrections were made:
Page 7paragraph 2, line 3, the word would should be replaced
with the word . Page 8, paragraph 2, line 1 should be amended
to read .....Alderman Feldman. Alsc on page 8, paragraph 3, line
2, the word "some" should be replaced with "MUgh". Page 9,
paragraph 2, line 3, the word "though" should be replaced with
"thought". Page 3, paragraph 1, line 1, the word out should be
added after United Way. Same paragraph, line 3, the word "being"
should be replaced with "until". Page 6, paragraph 3, line 3, the
word "useful" should be replaced with "easy". Page 10, paragraph
2, line 5, should be amended to read: .... the Human services
Committee not only wants to be informed on it and be able to have
input, jut to be the committee of jurisdiction on this issue.
With those amendments and corrections, the minutes were unanimously
approved.
Alderman Feldman noted Agenda Reference #3, and said it was his
understanding that Alderman Newman did withdraw the reference, and asked
whether Mr. Terry had received notification of that. Mr. Terry noted he
had discussed it with the Chairman and City Manager; that it was the
feeling of both that a publicly made reference should be publicly
withdrawn; that Alderman Newman did communicate privately that it was
his intent to withdraw but was not aware that has been done publicly.
Alderman Feldman sought clarification and Mr. Terry responded that it
would seem it should be done at a Council meeting. It was Alderman
Feldman's feeling that once it became part of these minutes, that a
HUMAN SERVICES COMMITTEE
Minutes of 2/8/93 . . .Page 2
letter should have been sent to this Committee. Alderman Moran stated
that this particular reference was made on Council floor during the
course of a televised City Council meeting. His direction to Mr. Terry
was his belief that if there was going to be a withdrawal of the
reference, it should be made in the same way. Alderman Feldman wanted
to know what the actual rule was concerning it; that if that was the
rule it was fine with him. What he didn't want to do was to set higher
standards. Alderman Moran's feeling with respect to that was not with
reference to "a rule"; that he did not know what the "rule" was; that
his feeling was there needs to be a certain balance with respect to it;
that if it is going to be withdrawn, it would seem to him that the best
way to do was to*withdraw it in the fashion that it was made. Alderman
Feldman said it may not be necessary. Alderman Moran said it seems
appropriate, whether or not it is necessary. Alderman Feldman said he
knew what the rule was for making references, but not sure what they
were for withdrawing them. Alderman Moran said he did not think there
was a rule concerning withdrawing references.
DOCKET #28-A-93 CONSIDERATION OF ORDINANCE 14-0-93 REGULATING HOURS OF
OPERATION OF EVANSTON BEACHES
Alderman Moran said it was his understanding that there was something of
an anomaly in that under our prior City ordinance, although the hours of
operation of the beaches were to be uniform, for some reason on the
first day of operation of the beaches the hours started at Noon rather
than at 10:30, which is the normal time as stipulated by the ordinance.
This proposal is simply to bring the entire season's operation into
conformity.
The Committee unanimously voted to approve Ordinance 14-0-93.
DOCKET 0 26-2A-93 CONSIDERATION OF aKNEWAL OF AN AGREEMENT BETWEEN THE
CENTER FOR -PUBLIC MINISTRY AND THE CITY OF EVANSTON TO PROVIDE HFALTH
CARE SERVICES FOR THE HOMELESS
Alderman Davis said she thought this was a very worthwhile program; that
it is one that she and other members on the Committee visited when she
was on the Unified Budgeting Panel (UBP) when it was first starting;
that she thought it does a lot for an insignificant amount of money.
She felt it was a very important service to be maintained, and strongly
supported the continuation of these health services.
The Committee voted unanimously to approve the contract.
DOCKET #27-2A-93 CONSIDERATION OF THE CITY OF EVANSTON'S APPLICATION
FOR MCKINNEY EMERGENCY SHELTER -FUNDS
Alderman Moran gave a brief overview of staffs memo; noted that the
grant amount to Evanston was lowered from $40,000 to $26,000. He noted
there had been recommendations received from staff regarding the
allocation.
Alderman Davis stated she would not participate in the discussion or the
vote on this because she was a member of one of the Churches that put
HUMAN SERVICES COMMITTEE
Minutes of 2/8/93 . . .Page 3
forward a proposal and a member of her family had worked directly with
their program.
Alderman Drummer made a motion to accept staffs recommendations for the
allocation of McKinney funds. He felt the analysis was complete; that
the Committee is familiar with the use of these funds and fully'
recognize the need.
Alderman Moran noted that the recommendation has been that the Center
for Public Ministry be granted $20,000 and the Evanston Ecumenical
Action Council (EEAC) be granted $6,000.
Alderman Drummer stated he was interested in First Base; that there was
a possibility of expanding services in that area. He was interested in
whether or not the Committee was going to be able to bring them into
that consortium of providers regarding the homeless. Mr. Terry
responded that effort was being made both through his office and the
offices of EEAC. He noted that the First Base program did not appear
structured enough in terms of making sure that people who utilize that
program are directed to other community based services. Alderman
Drummer said the Committee needed to embrace everyone that is brave
enough to participate in a program like this, and hoped the Committee
could work with them on their direction. He said that pieces of the
problem need to be identified, where there is a service gap, someone
needs to fill it. He desired good discussion along that area on what is
the gap? What is the need? Who can best fill that gap?
Alderman Moran said it was his understanding that there is a regular
group that meets and looks at trying to develop an integrated approach
to this problem; that part of the recommendation is predicated upon the
fact that First Base, although it appears to be making worthy effort,
hasn't previously participated in this effort; that the Committee is
looking forward to that kind of participation; that as time goes
forward, hopefully this will happen.
Alderman Feldman questioned whether all of the neighboring suburban
communities receive this same homeless grant. Mr. Terry responded no;
that it was an entitlement based on a number of factors, most of which
he dial not believe anyone else qualified for; that to the best of his
knowledge, Evanston is unique in terms of being a municipality that
qualifies for these funds. He noted that Chicago receives a very large
allocation of McKinney dollars. Alderman Feldman asked it that was
based on demographics or existing services and programs. Mr. Terry
responded he didn't know; he was not aware of the original reason
Evanston was allocated McKinney dollars; that it predated him. Alderman
Feldman said he would be interested in knowing that, as to why it would
go up and down might be because of availability; that he wanted to make
sure it wasn't something we were doing that caused it to go down. He
also wanted to know how Evanston qualifies for this, but that a place
like Morton Grove may not.
Alderman Washington asked regarding the statement in the memo that said
most of the money First Base was asking for was going to salaries, but
that she only saw a part-time Coordinator position. It was her hope
HUMAN SERVICES COMMITTEE
Minutes of 2/8/93 . . .Page 4
that not all the money went to CPM; that maybe some cduld be given to
First Base; that she was aware that the Church and its members had been
supporting this organization for at least six months by themselves. Mr.
Terry responded that their total request was $3,600 and of that, $2,600
was going to go to the part-time Coordinator•. Alderman Washington asked
if Mr. Terry had spoken with anyone at First Base. Mr. Terry responded
not after the proposal came in, there had been no opportunity to discuss
it. He noted that in talking to the various member churches of EEAC,
each church has their own philosophy in terms of at what point do you
say "enough is enough." He felt it was fair to say that the First Base
program has served individuals who have been unsuccessful in utilizing
all the other programs in the community, to the point where some of the
other religious based programs feel it is not a program with real clear
client expectations.
Alderman Fiske said he noticed that we avoid underwriting personnel
costs; that these are current expenses and not capital expenses. Mr.
Terry pointed out that last year's allocation to CPM of $36,000 went to
support both salaries and rent and utilities at the Family shelter
Program; that as a follow-up to the consideration of the Community
Development proposal by CPM which was voted on by the Council at their
last meeting, CPM's proposal to the Community Development (CD) Committee
was for $20,000; that the CD Committee awarded $18,000. He noted that
he met with CD staff and worked out an arrangement where the CD support
of $18,000 will support most of the staff costs related to the Family
Shelter program and that the McKinney dollars will be used for the rent
and utilities. Mr. Terry indicated that last year's level of $36,000
was McKinney only; that the CD and McKinney combination, if the
recommendation is approved, would be a combined total of $38,000 to
support essentially the same program.
Alderman Feldman questioned why the switch in criteria; if the CPM used
those funds for personnel costs, what happened between then and now
which caused that standard to be used. Mr. Terry indicated there were
two reasons. one was the fact that there are less funds available; and
second it was his understanding following the Human services Committee
meeting of two weeks ago, that if possible, physical costs were to be
supported as opposed to staff costs. Alderman Moran said there had been
a substantial discussion about the notion that with the cycles in
funding and the amount that are being seen, that essentially Alderman
Davis put forward the notion that with grant funds going towards non -
staff elements it makes it a less sensitive grant; that it puts less
onerous conditions on the operation as time goes forward.
Alderman Feldman said he would be happy to support the recommendations;
that everyone wished the grant had been larger and could be spread
around; that it did cause the Committee to make some unhappy choices.
Alderman Moran felt that it should be a matter of public knowledge to
everyone that the Committee commends everyone who is coming forward in
trying to provide services to this particular population; that any vote
taken with respect to the McKinney funds should not be looked upon as a
condemnation of anyone who is trying to provide services to this
population; that as Alderman Feldman pointed out, we are in a much less
than favorable situation; that we commend everyone who has stepped
HUMAN SERVICES COMMITTEE
Minutes of 2/9/93 . . .Page 5
forward and tried to provide these services, and look forward to working
with them in the future.
The Committee voted unanimously to approve the McKinney funding
recommendations.
COMMLUEE BRIEFING REG=IING THE ILLI OIS DEPARTMENT OLD PUBLI H TH
REEDS APSESSI=
Public Health Director C. Louise Brown indicated that the memo was an
effort to describe the process that has been going on in Illinois for
approximately three years; that with Project Health they would be
looking towards the year 2000. She noted the importance of prevention
and what we in Illinois and here in Evanston plan to do regarding a self
assessment and community input assessment and development. Alderman
Feldman questioned if, from Ms. Brown's perspective, she saw this kind
of examination and review having a dramatic effect on either the
organization or the funding of the Health Department. Ms. Brown thought
that the biggest advantage to this was that the health assessment made
a lot of sense; and bringing the community in so the community can have
an opportunity to help us look at health problems; to take some
ownership because the City could not do it all; that this was a way of
pulling everything together and everyone being able to help each other
look at everything that is going on out there and then making some
decisions as to what to do. She hoped that by pulling together and
bringing resources together that we could make things better. Mr. Terry
believed the process could hopefully lead to further prioritization of
the various things that the Department is doing. He noted that
obviously we believe everything the Department is doing is very
important, but some things may be more important than others, and then
we can allocate resources appropriately.
Alderman Moran noted his concern that this was an initiative of the
State to cast off to local governments certain programs and then
ultimately tell the local governments to do a needs assessment and also
pay for it, as well; asked if this might be a Trojan horse in terms of
funding. Ms. Brown stated that the State Illinois Department of Public
Health (IDPH) Director feels it is just the opposite; that by each
locality being able to identify where those dollars are specifically
going it can carry more weight with the State than just for the sake of
giving money for the ten required programs. She said the hope is, in
public health circles that the money will stall be there; that it is
State funds as well as the federal funds that are sent down through the
State. Mr. Terry thought it was probably for justifying some actions
which have already occurred for downsizing their own department. He
noted that there has already been significant layoffs at the IDPH; vital
records delays have grown extensively; we have just hired a very
qualified Food Sanitarian, because we had a host of candidates as the
Food Sanitarian's Division at IDPH had experienced layoffs; that they
are already cutting back on the direct services they are willing to
provide.
Alderman Feldman noted that the memo mentioned Local Health Protection
Grants and asked if they would be coming from the state. Ms. Brown said
HUMAN SERVICES COMMITTEE
Minutes of 2/8/93 . . .Page 6
yes, that they were previously called Basic Health Services grant. she
indicated that it was a pocket of money allocated each year by the
Illinois State Legislature and is given to each certified health
department. Alderman Feldman asked if the four programs would be the
absolute minimum; that could you go beyond that. Ms. Brown said yes.
Alderman Feldman questioned what was meant by "Private Sewage Program."
Ms. Brown said that was for County Health Departments that have septic
tanks that have to be inspected; that since we have our own water, we
are automatically ineligible for that.
Alderman Feldman noted that the memo spoke of a Community Health
Committee and sought clarification. Ms. Brown said the language was
from the IPLAN proposal; that it did not mean a Board of Health. She
explained that this would be an ad hoc group of people pulled together
from the community such as medical, business, and other professional
services. She noted that other localities are using a Board of Health;
that if there is a Board of Health then you add on to that. Alderman
Feldman asked such a committee was planned by staff. Mr. Terry
responded that we were in the organization phase of this, and one of the
reasons it is on tonight's agenda is to get your thoughts about
something like that. Mr. Terry noted that we have not really designed
the Community Needs Assessment portion, and he was anxious to hear the
Committee's thoughts on that process, such as who should be included and
any direction the Committee thought was appropriate; that we were
probably up to ten months away from that part. Alderman Feldman said
his feeling was that he would certainly approve of community input; that
anything this important and the fact that we are reassessing and
examining some basic questions in the community should have community
input. He was attracted to the idea that it would be an ad hoc
committee, considering all the work that has been done to consolidate;
that at this point he felt an additional Board would be unnecessary;
that all aspects of the community should be involved and to make sure
that it is really an inclusive group; not only the people that know
something about health, but the people that receive the services. He
felt that besides the businessmen, clergy and the doctors, but that it
was vital to have consumers involved, who are the recipients of these
services.
Alderman Drummer noted that Evanston was such a volunteer community and
that health was such a vital service, he asked if they way it is done is
necessarily the best way; that it was successful, but was it the best
way to have it just staff driven. He asked that it be given some
thought during the course of the evaluation. Alderman Moran said the
Committee had learned through Mr. Terry's memo that Evanston's Board of
Health went out of existence a dozen years ago; that he assumed that
Board of Health gave some substantial input as to how our delivery of
public health services should look like. He noted that we are now
entering another phase of this situation that calls for substantial
local reassessment of the services, the needs, and what we need to look
at in terms of future delivery of services. Alderman Moran said that
perhaps somewhere in here, as part of this IPLAN, we need to develop a
local group; that whether it is called the Board of Health or something
else, we might need to resurrect some of the elements of the past Board
of Health; that if it ends up looking like the needs assessment group
HUMAN SERVICES COMMITTEE
Minutes of 2/8/93 . . .Page 7
that is recommended by IPLAN, so be it. He noted that perhaps what we
call this group is not as important as taking a good look at this and
making an evaluation. Alderman Drummer said that in the evaluation, as
he understood it, services could conceivably expand; that we function
better when we have a lot of input and spread duties around and get more
ideas. He felt that Boards and Commissions could help. He hoped that
some consideration was given as to whether or not this could make the
department function better. Alderman Drummer noted one other point that
had been made in the memo was that Chicago no longer goes through their
Long Term Care (LTC) licensing procedure; that Evanston was the only
community left that still does that. He felt he understood how the
community feels about it, but thought that during the course of the
process, we need to look at the dollar value of providing such service;
and whether or not we can cut back on some of the inspections that are
done; not necessarily eliminate licensure, but maybe some of the things
that we cover extensively can fall to the State licensing jurisdiction.
Adlerman Davis asked about the LTC Ordinance and whether the Committee
was done with it. Mr. Terry stated there was a second round of
revisions to the ordinance which were contemplated at one time by the
members and staff of both the Commission on Aging (COA) and the Mental
Health Board (MHB) for development; that on the staff side those
amendments have not been developed; that there has been some change in
the membership of both the MHB and the COA. He noted regarding the MHB
there is some feeling that long term care is not quite as high a
priority as it once was; that the MHB does not now have a LTC Committee;
that there had been discussions last year with Alderman Feldman and the
City Manager about the type of detail that was being expected in terms
of the second round of ordinance amendments, what would be the costs
involved in enforcement, whether new staff expertise was required if we
went ahead and proposed those. Mr. Terry indicated that the agreement
at that time was to develop a draft set of ordinance language, and that
has not gone forward; that there has been new State monitoring by the
Illinois Department of Public Aid (IDPA) at the facilities for the
mentally ill. He said that most of the ordinance revisions which were
being contemplated dealt primarily with those facilities which house the
developmentally disabled and the mentally ill. He indicated that the
landscape of those LTC facilities is changing; that by March 30th the
last remaining residents of Campustown are expected to be moved to
other facilities outside of Evanston; that the lower floors of the
Wagner Health Center have opened already, so the developmentally
disabled residents which caused so much community stress such as ongoing
ownership changes, the court ordered receivership, those individuals
will, in another 45 days, no longer be residents of Evanston. Mr. Terry
stated that the two LTC facilities for the mentally ill are now a part
of the Illinois Department of Mental Health and Developmental
Disabilities ELAN system (the Evanston Local Area Network) which is a
whole other decentralization of another State department. He pointed
out that both the MHB and some of the providers in the community have to
develop a set of recommendations in terms of establishing a new
relationship with these facilities, because the thought is that we are
full partners in this mental health system that the State is putting in
place; that it is no longer possible to view them in purely a regulatory
atmosphere. He noted that it was staffs recommendation that at this
�i�. ia,.nm Yi,.a . J� �, ., I6 i Y WIC � i 11 II, �,G�N IuIYIV hYlY�li� iidlif�IYII1JIiY �I�YI�IIV�
HUHM SERVICES COMMITTEE
Minutes of 2/8/93 . . .Page 8
point, given our own budget constraints and given the changing
atmosphere of services for the mentally. ill that these ordinance
amendments are not feasible at this time; and given the changes in
priorities on the MHB which was the primary advocate for these ordinance
amendments it is not time to revise the ordinance.
Alderman Feldman said the ordinance revisions were a reaction to
problems and even life threatening situations, people missing, people
abused, etc. He noted that at that time it was the feeling of the MHB
that if, in fact, the State had an obligation to monitor, it wasn't
doing it adequately, and it wasn't doing it to the standards that this
community wanted to set for itself; that this was one of the reasons why
the MHB went through such time and effort to amend the LTC Ordinance.
He agreed with Mr. Terry that there has been a switch. He felt that a
lot of it has to do with the dramatic and rapid changes that have
occurred, so that if you were going to aim at something, you're not even
sure that the target that you are aiming at is going to be there in
three months; that under those circumstances, it was very difficult to
formulate any kind of legislation or standards. He felt that these
changes, along with the aspirations of the MHB incurred great expense to
the City; that it was the City Manager's opinion that the kind of costs
of that ordinance would have been really dramatic; that the question was
at that time was do we want to have ordinances on the books and not be
able to effectively enforce them. He felt that the state of flux in
that whole issue has caused the MHB to focus on other kinds of things.
He did not know if the MHB would ever go back with the same kind of
intensity and sense of purpose or direction; that much depended on the
comfort level that the MHB has in regards to what the State is doing,
and the condition of the people in those facilities. He believed that
if everything seemed to be working out, people seemed to be reasonably
well taken care of; that they are living in dignity and the State is
monitoring then there is really no reason to intercede; that if this is
not the case then the issue comes up again, what do we do as a community
to respond to this. He said that if this was going to be a part of any
reassessment, that it was certainly a welcome one.
Alderman Davis said it seemed to be a happy coincidence of direction of
the State and our own desire and need to do this kind of assessment.
she said there has been such significant changes in health department
services, as pointed out in the memo, it has been sort of a responsive
mode and has been done usually at budget time; that she has always been
uncomfortable with the way we have done it, because we don't have a
strong sense of underlying need. She said the numbers and demand for
services have always been presented, but felt this would be a good
chance to get some handle on changing needs. She also noted she was a
little concerned whenever you talk about needs assessment and priority
setting because this Committee in particular has grappled long and hard
in the broader human services area, and in some ways thrown our hands up
when we've got down to a real needs assessment on a community -wide
basis; that she wondered what we've learned from that process in terms
of the pitfalls we might avoid here and; whether this is of such more
limited scope that we may not reach those same pitfalls because it is
not as broad an assessment as it is in the whole human services area,
Mr. Terry said there was clearly a lot harder data available in terms of
HUMAN SERVICES COMMITTEE
Minutes of 2/8/93 . . .Page 9
birth rates, death rates, cause of death, incidents of infectious
disease, etc., that gives a good baseline to begin; that it is annual
data which allows you to project trends in those terms. He noted where
it would get more difficult is if we expand into some of these broader
areas, and that we would run into some of those same concerns. Mr.
Terry stated that, Director Brown and another staff person attended a
State training session two weeks ago on the subject; that he had asked
Dr. Lumpkin, Director of IDPH, about this whole movement in the State of
Illinois of what he called the "medicalization of social services;" that
in order to claim Medicaid reimbursement from the federal government,
traditional social services agencies funded by the State are now getting
federal Medicaid dollars; that there were a number of agencies in
Evanston that are now get Medicaid reimbursement for the services that
they provide; are those medical services? Alderman Moran asked which
agencies were those and Mr. Terry responded Early Childhood Development
Center, Peer Services and others. Mr. Terry said since they get their
Medicaid reimbursement back through the Department of Children and
Family Services, IDPA, Illinois Department of Alcoholism and Substance
Abuse, he asked Dr. Lumpkin if the State data would be available and
whether his fellow State departments were going to funnel that data back
to him and through him to us; that he did not get a satisfactory answer
to that question; that this is some information he would like to have.
Ms. Brown agreed that the scientific data was available for us; that she
even requested that public health records and other kinds of data for
the State to pull together for us which the IDPH is committed to do for
us. she noted that one of the things she asked for was the number of
persons going to emergency rooms for non -emergency conditions; that the
State could do that looking at our two hospitals and give a breakdown
such as for zip code, plus they will look at it by state and national;
that we could look at where we compare on these various health issues
such as morbidity and mortality rate and other types of data.
Alderman Washington said she was interested in the outreach to the
community and questioned if any thought had been given as to how that
would be accomplished. Ms. Brown said we would look at all aspects of
the community; that she was seeking ideas from the Committee and felt
the Committee would be very involved in that area. Ms. Brown said it
was not hard to pull together a community of coalitions in Evanston;
that the need was to get people who are committed, who are willing to
share, and work with them as hard as bringing them out. She noted there
were systems and ways in which you can work with people to help them get
the information they need other than professional.
Alderman Washington asked if there was a decision not to license LTC
facilities anymore, what would do to the problems that we had before
such as abuse, people walking out into the streets, etc. Mr. Terry
stated there was no such staff recommendation now or in the future. He
noted that the only point he was attempting to make was that the one
real problem facility will be closed at the end of March; that the two
facilities that also had a considerable amount of community concern, the
two facilities for the mentally ill, are undergoing change in terms of
how the State looks at them; that for those facilities there is a
demedicalization process going on, given that a lot of what the
residents of the facilities need is not necessarily medical in nature;
HUMAN SERVICES COMMITTEE
Minutee of 2/8/93 . . .Page 10
that the state, at some point, may be looking to call them something
different; that they may just decide not to call them nursing homes
anymore; that if that were to happen, we would need to have some other
type of local regulation. He didn't feel there was any question that
we're still looking to have local input into how those facilities
operate and their impact on the community; that if all that were to
happen, then there would be approximately eight or nine geriatric
nursing homes, and at that point there would need to be consultation
with the COA as to whether local licensure was still a priority. He
said that historically, the geriatric facilities in Evanston have not
been problem facilities; that we have not had anywhere near the type of
incidents that we've had at the other three facilities.
Alderman Feldman felt that a whole new way of looking at this has been
opened. He mentioned the ten mandated programs and saw nothing in them
°
that indicated that mental health is an asset to the health of the
community; that one of the first things that occurred to him was that if
child health was important, what about the health of senior citizens.
He said it reminded him of the kind of value system that we tried to
work on previously for purchased services; what is more important, child
health or someone's job; the whole question of nutrition for both young
people and seniors. He said if they were thinking of the Early
childhood Development program as being a medical program, then the same
equivalent kinds of services to the seniors could be thought of in the
same way. It was his belief that there was an issue before us that was
questioning how far does it go, how much do we want to examine, under
what circumstances are we going to do this, and what broad range.
Alderman Feldman said there were constituency groups that conceivably
could ask if their needs were being assessed; that fortunately the COA
has done some very good work recently in regards to the needs of
seniors, and there certainly is a lot more work would do. It was his
f eeling that the MHB and the COA would be very much a part of this
community input; that one could see that although the State lists their
priorities, this community may establish an assessment which would be
b-a
much more broad and inclusive. Alderman Feldman asked if the state had
given any guidelines at all about what is considered medical. Mr. Terry
--
responded that another locale had asked about mental health and the
State's answer was pretty much that if you identify that as a local
priority that would be fine. Ms. Brown said the list has evolved over
time; that one of the basic first four areas came up as a real need of
-0=
people using basic public health; what is it that only a health
department can do, should do, always does, and that is what the basic
four are. she noted that the idea of the community assessing itself and
having design plans was for the purpose of identifying our top
priorities for what is needed for our community, and have begun
implementing them; that we don't have to get into too much of delivery]
of care because that is done someplace else, such as the hospitals for
sick care. Ms. Brown stated that we may well look into some specific
-
aspects that would be more of a problem for our community; that we have
a large number of senior citizens here and certainly have a lot of
nursing home beds, so that would be something that would be of concern
to us; that it may well be one of our top priorities, but the
-_-
responsibility would be to identify that and do something about it. She
_-'-
i 41 41 �� ItlY 'iL 1111
HUMAN SERVICES COMMITTEE
,Minutes of 2/8/93 . . .Page 11
noted that ,it was just as important as doing the basic core public
health functions that only a public health department can do.
Alderman Moran said that it appeared there was a fair amount of work to
be done on this. It was his opinion that although the Committee had
been presented with sort of a palette of things we should be'looking at
from a priority standpoint, there was some flexibility that seemed to be
inherent in this process from the state officials. He said that we need
to look at this perhaps a little bit more than we have had an
opportunity to look at tonight; that we really need to take this up and
give it some substantial thought and consideration to it. He understood
that staff was looking to the Committee for guidance. Alderman Moran
thought that given the familiarity that both Ms. Brown as the Public
Health Director and Mr. Terry as the person who has management
responsibility in this area, as well as his familiarity with human
service - social service delivery groups in Evanston; that the Committee
and staff needs to engage in some discourse on how this group is going
to conduct this local assessment and objective setting process should
look like and where we should look towards logical candidates and groups
to tap into. He felt that what was needed was an activity oriented
group, and a group that was well schooled in this; that we have our
health care institutions, human service delivery groups, LTC groups;
that we really need to pull in some good representation from all of
these sectors; that this was something that was going to really impact
the community on a very broad basis.
Ms. Brown said that southern Illinois University is willing to help and
that with the whole process of what is going on we should invite them up
here for special meetings with staff and the Committee, and Alderman
Moran concurred. Alderman Feldman said it was his intention to ask
staff to present to the Committee suggested ways and timetables to deal
with this issue and establish tentative parameters so the Committee can
begin the process as soon as possible. He asked if there was a deadline
and Ms. Brown said staff would be going back on March 15th and 16 with
their data and that they would go into the community process with staff
at that point; that this wouldn't really get moving until late spring or
early summer. It was Alderman Feldman's hope that in addition to that,
both the members of the MHB and COA would be informed of what is
happening and possibly solicit their comments. Alderman Moran
concurred.
The Committee unanimously voted to adjourn at 8:45 p.m.
Darlene Garner
•4
ft
Minutes
HUMAN SERVICES COMMITTEE
February 22, 1993
8:00 P.M.
Room 2402
Aldermen Feldman, Drummer, Fiske, Moran, Davis,
Washington
Kathy Brenniman, Jay Terry, Richard Grodsky,
Darlene Garner
Helen Leister, Commission on Aging
Alderman Moran
The meeting of the Human services Committee was called to order at 8:18
p.m.
MINMEs
The minutes of the Human Services Committee meeting of February 8, 1993
were considered and approved unanimously as submitted.
COMMUNICATIONS,
Recreation Department Monthlv Narrative
This communication was accepted by the Committee.
p4c4innev Homeless Assistance Fundinq Eligibility
This communication was accepted by the Committee. Mr. Terry noted
that on the whole issue of regional approaches to homelessness,
another meeting of the Suburban Human Services Directors was held
and considerable theoretical discussion occurred around the subject
of residency. An official from Morton Grove was present and stated
that their homeless problem came from two transient hotels located
in the city. This official felt that the transient hotel residents
were not really Morton Grove residents, and his community bore no
particular responsibility for their long term well being.
Alderman Feldman noted his great concern over the Morton
Grove's stand on the homeless situation; felt he could not
understand how this sort of thinking was possible.
UPDATE ON PANHANDLING VOUCHER PROGRM
Alderman Feldman said that from reading the report he had the feeling
the community might be losing interest in the whole panhandling issue,
and asked if this was the perception of the other Committee members as
well.
HUXI N SERVICES COMMITTEE
Minutes of 2/22/93 . . .Page 2
Alderman Washington said that after listening to testimony last week, it
was her opinion the Committee should consider a resources list to tell
the panhandlers where they can go for service; and then therefore move
on; that it would get them moving out of the area. Mr. Terry agreed
there was some moving testimony; that he spoke to Chief Jacobi
afterwards, and was one of the reasons he included in the report the
origins of the panhandlers. He noted speculation that there was a new
population on Main Street that may, in fact, come up into Evanston,
panhandle on Main street and then leave Evanston; that in some ways It
was not a social service issue at all; that it may be a criminal justice
issue. Alderman Davis pointed out that when she attended a neighborhood
crime meeting in the Hinman/Main Street area a few weeks ago the Foot
Patrol officer was there and gave some examples of some people on Main
Street that are well known; that there is allegedly one man who parks
his BMW a couple blocks away and panhandles; that this is not a person
without means. She felt Mr. Terry's memo was interesting in that there
has been a perceived link between the Homeless Shelter and panhandling
that is not an established link; that there is a whole range including
a more threatening population of panhandlers who are just trying to
intimidate people and get money, and are not necessarily homeless people
who need money. Alderman Davis said that the more the Police know about
that situation, the more they can enforce; but that it is an unfair link
to the Homeless shelter.
Alderman Drummer said he understood about the negative publicity and
what it could mean to the business community; that nevertheless, the
problem does exist and he felt it was serious in the downtown area. He
noted that in just the last two weeks he had been panhandled by several
different men. He said the problem was not just going to go away unless
the panhandlers use up their market. Alderman Drummer said he knew the
downtown area was a special Service District, and wondered what the
services include; was it just for cleanup capabilities; could the
security be expanded for this area. Mr. Terry responded he did not
know, but would find out. A discussion between Aldermen Feldman and
Drummer ensued concerning expanded security for the downtown area.
Alderman Drummer stated that even though we are trying to get rid of the
negative publicity, there is a lot of fear in the minds of many of the
merchants and probably some of the people we expect to come shopping
downtown; that we have to find a way to really discourage it. Perhaps
the Chamber may look at the problem a little closer.
Alderman Feldman said the whole question of separating panhandling from
the homeless produces a couple of effects; that one of the real
complicating factors of this is our feeling of guilt and responsibility
to people that are in really unfortunate circumstances; that while it
may not be each one of our faults, we are part of the society that has
created this kind of a situation. He said we want to be fair and
compassionate and have a sense of justice about it; but that when people
drive up in BMWs or have residences and make it their business to
support themselves not in a basic substance matter, but rather to
enhance their lives, and do it in a way that they either pretend that
they need it or they don't even pretend, and just ask for it. Alderman
Feldman said someone had referred to the criminal justice system; that
he did not know how to separate this; did not know if it was a
f. .
HUMAN SERVICES COMMITTEE
Minutes of 2/22/93 . . .Page 3
requisite; that you must need it before it is tolerable to ask; what was
there to stop someone who makes $100,000 or $200,000 a year from walking
up to someone and say "give me some money." He said it was unethical,
immoral and inappropriate, but questioned how this was separated, and
would be very anxious to do so. He indicated his frustration to think
of people being put upon by these kinds of perpetrators and using the
whole question of guilt, responsibility and the goodness of people to
get what they need.
Alderman Moran said he works downtown everyday, takes the Northwestern
train into the Loop and walks to his office at 53 W. Jackson where he
has worked for 20 years; that he knew most of the panhandlers in the
southern half of the Loop; that he knew their methods; has a sense of
who really needs the money and who doesn't; knew their techniques. He
pointed out that he has not heard anyone at all, during the course of
this discussion talk about having any familiarity with the people who
supposedly are the culprits in this problem; that downtown Evanston was
certainly smaller than downtown Chicago; that he was surprised there
have not been comments, of all the people who have come forward and
volunteered their thoughts about who makes up this population; what
behaviors are really bad; what behaviors we think we can legislate;
whether there were alternative approaches we might come up with. He
said we've explored alternative approaches, which were being discussed
tonight; noted his surprise that there has been no specific discussion
of who is involved. Alderman Moran stated that what concerned him
particularly about this was the lack of specifics in understanding this
population; that he would be interested in hearing more from people who
must know these people; that if someone is driving a BMW to Main Street
between the Northwestern track and Ridge Avenue and panhandling every
day, or once a week, that all those people down there should know who
they are. He said that one of the reasons he mentioned this was that he
was not sure we have the right to pass legislation to tell people "thou
shalt not ask for a nickel." They might be offended by it; they might
be driving a BMW, but he didn't know of any legal basis we have to tell
people they can't stand on the corner and ask for a nickel. He said if
that was recognized as a general premise, we have to understand that
this problem is a more complex one than simply passing a law that says
don't do it any more; that it was not appropriate.
Alderman Davis stated the Committee received the reference to look at
this voucher system in the central business district, which is the
community that raised a loud voice in conjunction with this problem; not
that it was affecting individuals, but individuals as customers. She
felt that was how it was raised, although some residents have come
forward; that putting together with what Adlerman Moran said, it seemed
to her that if a voucher program wasn't an alternative, she wondered if
the business community would be interested in a cooperative effort where
they could play a major role in connection with the City, such as what
the Police Department does in asking neighborhoods to ban together to
keep crime at bay. She said she was surprised at the meeting that the
Foot Patrol Officer seemed to know many of these individuals, and they
are sort of known in that neighborhood, if you are in that neighborhood
a lot. She said the Officer gave an example of how important it was for
the businesses to work together and have a phone tree and support each
HUMAM SERVICES CWHITTER
Kinutea of 2/22/93 . , .Page 4
other; that while the example didn't actually relate to panhandling, it
did involve a scam perpetrated by a woman and teenage girl, she said
that by the time it got to about the sixth business, the businesses had
called each other and the Police were brought in. she noted the couple
from the bakery talked about "taking back their area." she did not know
that if, in addressing this voucher proposal, whether there was just the
negative expression about this program, or if the Chamber and the
business community expressed any desire to work on it as an entity with
the City. Mr. Terry said he thought the fact they sent someone to the
Evanston Ecumenical Action Council positive sign, (EEAC) meeting the next day was a
Alderman Davis felt that was the kind of effort, rather
than legislatively, that it would take of all these
together and everybody playing an individual and cooperative cooing
Alderman Moran said he found himself being a little discouraged that
there was no interest in this voucher program, which seemed to hold out
some promise based upon the previous reports; and the remark about how
it develops a negative image for Evanston; that when we had all the
media attention during Council, he thought it was at that meeting that
the Chamber of Commerce had sent the Executive Director to make some
remarks about pending legislation. He said he would like to think there
would be continued interest on the part of the Chamber of Commerce; that
if they think that the voucher program is not the wa to
to engage them in further dial y goy he wanted
It was his hope that the Chamberofdid more than j stcontinue to work onveto
alternative approaches the Committee might propose.
Alderman Feldman said that one of the disturbing things which has made
hiin uncomfortable and felt it was shared by most of the Council is the
remarkable Zack of a circumference around this issue; how far it goes;
what are we really talking about; how many incidents have there been.
He pointed out that when the Committee was discussing rollerblading, one
of the things the Committee wanted to know was how many people were
threatened by this. He spoke to a Foot Patrol Officer who told him
there were six cases in a year that the Officer was involved in; that he
knew there were more because not everybody came through him. Alderman
Feldman noted that maybe the number of cases was doubled, tripled or
quadrupled, but at what point does that become a serious problem. He
said the issue was before us and everybody sees it; that
practically all
of us has been touched by this; that the question he had was what does
that mean? How extensive is it? Alderman Feldman said he did not have
a sense of this; that he heard the ve el
but wished there was more of it. It seemed to him toquent h t onthere wereof lastetwo
approaches available, one way is to go about it in a way that has been
traditional with us, which is try to get as much solid information as
Possible, to see what the parameters of the issue are, and then see what
can work to deal with that. He noted that would mean there would have
to be a general consensus throughout the community about what the issues
are and how extensive it is; that it would require the Chamber of
Commerce and all of the service providers of the homeless population;
that Mr. Terry indicated there may be a very distinct severance between
these people, which also has to be looked at. He indicated the second
way would be to institute programs which are community -based responses
to incidents, that may not require an entire organizational approach;
empower individuals to deal with it on an ad hoc basis. He ned that
b
HUMAN SERVICES COMMITTEE
Minutes of 2/22/93 . . .Page 5
if the City w+ns going to really establish a City-wide kind of an
approach, he felt'we have to know what is going on. He stated.further
that if he would have to describe it to one of his constituents and say
how serious it is, he would not know what to say.
Alderman Drummer said -it was a serious problem and was one that he has
encountered a lot. He related an incident that occurred last summer
concerning a man who panhandled him every time he was at one location
and was sure the man approached everyone else. Alderman Drummer stated
he spoke with the business manager, who did not like it, but had no
power to affect it. He said he has spoken to several businesses on Main
Street that have had the very same complaint, and reiterated his feeling
that it was a serious problem. He felt the Committee understood a
little better now and all our efforts have been directed because we
thought we were going to the aid of the homeless population, but that is
not the case. He said these people are professional panhandlers, and
would not be in favor of the voucher system at all; felt it would
encourage panhandling. He felt his suggestion of additional security
downtown would discourage these people from panhandling; that there was
a fine line between legal and illegal just how aggressive a person wants
to be. He felt the security and Police officers should have some
latitude, as well, to do things; that anything else would be just
encouraging "open season on panhandling in Evanston because you can not
only get all the quarters, but you can get a voucher too and begin to
trade those in down the street for money. It was his opinion that this
should be discouraged; that this was clearly a scam all the way; that
the panhandlers pick a lot of places that are not downtown and not apt
to have an officer around, where those places out and then move to some
other place. He noted that at another stop there were a number of men
fighting for space to panhandle. Alderman Drummer felt both the
merchants and customers are worried; that if a person knows panhandling
goes on at a location during the day, that person would be reluctant to
go there at night, and would go somewhere else. He stated that we can't
allow anything to infringe on the rights of merchants to do business;
that everybody has their rights, but in this case the rights of the
merchants to do business outweighs whatever rights or privileges we are
trying to give panhandlers.
Alderman Fiske did not agree with Alderman Drummer that all panhandling
was a scam; but obviously the BMW person, if he is real, was. He agreed
that it would be very interesting to have a census of the panhandlers
and know where they come from; that we have found out they don't come
from the Homeless Shelter. It was his guess was that the people who
were panhandling in Evanston may run the gamut from the BMW driver, to
the professionals that Alderman Drummer speaks of, to people who are
mildly mentally handicapped and possibly think that panhandling is fun.
He said if there were some way of compiling this census of who the
panhandlers were, it would be immensely valuable, but was not sure there
was such a way; that maybe somebody could come up with one. Alderman
Fiske stated that creative solutions were needed; that we can't send the
Police out to wash all the panhandlers off the streets. He noted that
the couple from the Bakery who spoke last week seemed to present a very
good case for what has also been suggested here; that the businesses
concerned think of something to do; that there may be a variety of
HUMAN SERVICES COMMITTEE
Minutes of 2/22/93 . . .Page 5
things that could be done; that the Police are available if a certain
line of behavior is crossed. He thought the fact that somebody could
walk around out on the sidewalk with a telephone could be pretty
discouraging to panhandlers who get too close to the line, because
someone could be standing there watching the person who had a cellular
phone in his hand, might be a little harassing; but it seemed to him a
pretty fair fight for the businesses to be able to do this. Alderman
Fiske did not think there was going to be any one answer, but that one
thing that came to mind that the Chamber of Commerce or EVMARK might do
is encourage the use of signs by businesses in parking areas that ask if
someone was troubled by a panhandler, the business would like to know
about it He said that if the regulars get to be too obnoxious, you
would know where to find them.
Alderman Moran explained that one of the reasons he said that concerning
the regulars was that his knowledge in that regard was a shared
knowledge base; that he wasn't the only person who walks through the
Loop at least twice or more times a day. He said there was actually a
system; that people learn about other people and when they develop a
sense of what is right and wrong, there is some ad hoc behavior
exchanges between the people who are panhandling and who is being
panhandled; that they have a lot to do with what happens on the street.
He noted that if there is a panhandler at LaSalle and Adams and is
intimidating people, they will get arrested by the end of the day; that
on the other hand, if there is a young person who is clearly in. dire
straits who is known to frequent the area, but you see that person and
can tell they need help and aren't hurting anyone, people respond
differently to that person. He felt there were informal ways of
adjusting to those situations.
Alderman Washington indicated that the PACE bus drivers have a layover
by the EL tracks on Davis, and have told her that the pattern,
especially on Wednesday, is that people go into the treatment center for
their Methadone, go to the White Hen and panhandle their way back to the
"EL", and that when they have enough money, they get back on the "EL"
and go to Chicago. she asked why we couldn't ask the treatment facility
to make sure their clients get back on the "EL" and leave Evanston. It
was her opinion that we need to eliminate panhandlers as quickly and
efficiently as possible. She suggested that the Human Services
Committee or whoever was appropriate write a letter to that organization
and asked them to do that. She indicated that once the people get their
Methadone, they are loose on the streets of Evanston. She agreed with
Alderman Drummer that this is a serious situation which needs to be
taken care of. Mr. Terry said he would be calling the treatment center
and see what their practices are for those individuals who do come for
methadone treatment.
Alderman Feldman sought clarification concerning private security for
the downtown area, and whether they would be any more empowered than the
Police. Alderman Drummer noted that private security would act as a
deterrent; that they would have no special power. Alderman Feldman felt
that the Council, as a whole, has not been presented with a overwhelming
picture indicating the dimensions of the problem we've had; that there
has been some anecdotal information from the Committee members; that he
11 � 11 . 9 �. . I I , III 11 , 11 1 W , n di i u
HUMAN SERVICES COMMITTEE
Minutes of 2/22/93 . . .Page 7
didn't know how deeply ingrained this was; how much business was being
lost, or how much business do some of the owners think is being lost.
He noted that the Committee has done questionnaires on much less serious
issues than that; that it was conceivable that one would send a
questionnaire around to the various businesses asking for such
information as: How many times has this happened? When does this
happen? He asked that if there was a panhandler in front of a business
four times a year, was that a serious problem; that if it occurs
everyday, it was a serious issue. Alderman Feldman noted that in
reading the Administration and Public Works Committee minutes, there did
not appear to be a great amount of testimony that this Committee could
move on.
Alderman Moran noted the memo prepared by staff in response to Alderman
Brady's proposed budget amendment. He noted the memo contained a series
of recommendations that attempts to address this question and how it
might be handled. He interpreted staff s recommendations that with
respect to the various boards and commission there is a differential in
terms of the need for training; that perhaps as we go forward in time
the best way to handle it would be to encourage each of the boards and
commissions to try to develop a specific budgetary request for training,
if it is deemed necessary; and to handle that on an ad hoc basis each
year as we go forward with the budget. Mr. Terry responded that the
assumption is for the 93-94 fiscal year there will be an amendment, if
it is'passed, that we will have a set amount to deal with this year, and
as a general guideline, no board or commission could request more than
$1,000 of that amount that is set aside. Alderman Feldman questioned if
the City Manager's office would be handling requests, and Mr. Terry said
Yes.
Alderman Davis questioned to what extent was there was some kind of
uniform orientation of new board and commission members; that she had
served on a variety of non-profit boards and thought that some of the
most effective ones have very thorough procedures for people coming on
a board that really let you know what is going on; yet some boards gave
no guidance or policy and sort of let a person drift for a year or two
while not really knowing the policy; that there should be at least a`-
staff inquiry, if not a budgetary impact. she said we would be
expecting a lot of our boards, particularly with the reduction in the
size of the Council; that we want to make our boards and commissions as
k _{
effective and efficient as possible; felt that was one way to get people
-
up and running quickly, rather than having a period of time where a
person is trying to figure it out on their own.
�a
Alderman Feldman stated he recently came across an example where a
member of the Mental Health Board, who has been on for approximately
eight months, described the very unfortunate experience of coming on and
being handed 35 books of different things without any explanation or
staff time involved; felt that it was a mistake; was certain it is not
the only board or commission where this happens. Alderman Feldman asked
staff to conduct a survey to find out what provisions each board and
commission that the Human Services Committee deals with, has an
HUMAN SERVICES COMMITTEE
Minutas of 2/22/93 . . .Page 8
orientation procedure and how extensive it is, and whether or not it is
a value. He wanted to make sure that members learn quickly, get on
board very quickly and begin functioning quickly. He noted that the
member of the Mental Health Board he spoke of is now functioning very
well; but that he could imagine how she felt in the beginning. Mr.
Terry said he would prepare that information.
Alderman Washington said she would like to see that the people who are
already on boards and commissions form subcommittees that would be in
charge of training the new people, maybe once or twice a week, with the
help of staff. She said she would not like to see $1,000 being spent
per board or commission to get that done. She asked why this training
couldn't be done internally. Alderman Feldman indicated he did not
think orientation would be a budgetary item; that it would just be
something that a board or commission would set up. Alderman Fiske noted
that most of the training referred to in the memo is for items such as
attending a seminar; that some focus might be placed on books; that one
book isn't going to do the same job for everybody, but if someone coming
on to a commission or board has a bibliography that is provided, and
perhaps pick out some titles that would be particularly helpful to
him/her in orienting themselves; that perhaps those could be provided
under the training.
Alderman Davis felt there were two separate issues; that this
orientation has to be done on an ongoing basis with staff and board or
commission members; but that there were cases where it would cost some
money in technical areas. She noted that what is done with the Library
Board and what is done with the libraries needs some technical
expertise, such as what is being done nationally; that this would
require some money, but agreed with Alderman Feldman that the
orientation doesn't require money.
Alderman Feldman asked about the procedure for this item. Mr. Terry
responded that if the budget amendment was approved tonight, then as of
March 1 we will have dollars available for board and commission
training. He noted there was one immediate issue; that the conference
on aging occurring in March which the Commission on Aging was interested
in attending. He indicated he would notify all the staff that these are
the guidelines that will be followed. Mr. Terry indicated the dollars
would be available if Alderman Brady's amendment is adopted. Alderman
Feldman asked what the figure was and Mr. Terry thought $1.3,000.
The Committee voted unanimously to adjourn at 9:10 p.m.
arlene Garner
Minutes
HUMAN SERVICES COMMITTEE
March 8, 1993
7:30 P.M.
Room 2402
PRESENT: Aldermen Feldman, Drummer, Fiske, Moran, Washington
USENT: Alderman Davis
STAFF Kathy Brenniman, Jay Terry, Richard Grodsky,
PRESENT: Eric Anderson, Harvey Saver, Darlene Garner
OTHERS Steve Sampson, Commission on Aging; Rev. Rodney
PRESENT: Mc Calister, Second Baptist Church; Jonathan Nachsin,
Leon Intrater, ACORN; Ronnie Davis, Chris Tobin, First
Church of God
Alderman Fiske
g,L TO ORDER:
The meeting of the Human Services Committee was called to order at 7:36
p.m.
v . ZOV
The minutes of the Human Services Committee meeting of February 22, 1993
were considered and approved unanimously as submitted. —*
COMMUNICATIONS
North Shore Christian Basketball Association
Alderman Washington noted there had been a phone conference between
herself, Rev. Mc Calister, Rev. Taylor and Mr. Grodsky earlier today.
She noted that the results of their conference meant that the name
would be changed to "Evanston Recreation/ North Shore Christian
Basketball League" for this year. Alderman Washington pointed out
that if the church wanted take it back as a church league next year,
then they have the option to apply again. She felt everyone had been
in agreement. Mr. Grodsky noted that there had been four items
resulting from the conference which were: 1) Name Change; 2) the
Recreation Division would run the league this year; 3) that all
coaches would sit on the Coordinating Council this year and; 4) new
teams from any churches would be scheduled. If the season had to be
extended to accommodate all the games, it would be.
Alderman Drummer said that being a basketball coach he had to speak up
for the leagues and the coaches. He noted how important they were in
helping and dealing with youth; was sure that basketball was very
important. He said this church program was, equal to other programs
such as FAAM and CO -POPS, and their intentions that the players were
HUMAN SERVICES COMMITTEE
Minutes of 3/8/93 . . .Page Z
often on the same leagues. He wanted it stated for the record that
one of his star players, Chris Tobin, was in the audience and that his
team won the championship. Alderman Drummer said no one could
convince him that these programs did not work, and invited everyone to
come out and get some first hand experience.
Alderman Fiske stated that it is always nice to learn that a problem
has been resolved through conversation; that not only is the program
valuable, but perhaps we have a valuable example of working something
out through peaceful resolution.
Rev. Mc Calister stated he appreciated the meeting with Alderman
Washington and Mr. Grodsky, and was in agreement with what Mr. Grodsky
outlined as to what was discussed. He commented that the problem had
originated through a lack of communication, and through communication
we able to resolve the issues. He thanked the Human services
Committee for taking the time and placing this on the agenda.
Alderman Moran felt the Recreation Department communicates very
clearly to all segments in our community, and wanted it noted for the
record.
McKinney Fungiina Recommendation for ACORN
Alderman Drummer stated that he understood that everyone had to fight
for his agency. He felt that it had been a fair process and agreed
that it was done in the best interests of the City. Alderman Feldman
felt that the decisions were not negative, but positive ones; that it
was not that ACORN deserves less but rather the priorities indicated
the money be spent another way. He never looked upon the fact that we
didn't support ACORN in this manner as being in any way a criticism;
didn't think it was essential to the communications and felt it should
not be interpreted that way. He noted that there were very limited
funds and any judgement made concerning who gets what funds was not an
indication that the Committee was moving towards one agency or away
from another. Alderman Feldman said that things may turn around next
year; that there may be good, sufficient and compelling reasons to
make other kinds of decisions. Alderman Washington indicated that
the only problem she had was the word "amenities." She said she did
not have a problem with the way the money was allocated; that the word
"amenities" made it seem unimportant.
Alderman Moran said he read through the materials including ACORN's
response on this issue. He stated to the ACORN representatives in the
audience that having chaired the subcommittee that went through the
various hearings with respect to ACORN, he felt there was a
misperception on the part of ACORN with regards to the process that
went into the determinations concerning McKinney funding; that there
was a misinterpretation of what he felt staff was attempting to do.
He felt that ACORN did have support from the City, which has been
backed up by the UBP process funding recommendations. He thought that
ACORN had formed some negative impressions of the activity of the
committees that have addressed issues with respect to ACORN and the
activity of staff, whose input we rely on to a certain degree and
whose input we value. He did not expect everyone to derive the same
i t, I, ah !I{ i I u I f
H HAN SERVICES C'DMMITTES
.Minutes of 3/8/93 . . .page 3
interpretations that he does from the Committee's actions but said he
disagreed with ACORN's interpretation. '
Jonathan Nachsin, Vice president of the Board of Directors of ACORN
organization, expressed his appreciation for the Committee taking time
to place this on the agenda. He also expressed his appreciation for
the supportive words from the Committee and looked forward to
continuing to have that support from this Commit
the Council. tee as well as from
Alderman Feldman said he wanted to state the very clear admiration
that the Committee has for the ACORN volunteer who take over tasks so
deeply needed in the community. He didn't want any sense to Prevail
that there was anything other than the utmost admiration and respect
for ACORN and its organization, the people that work there and the
people who sit on its Board; that we were lucky to have people in the
community that serve as they do. He noted that we shared a very
common purpose, vision and commitment; that if we are not able to fund
ACORN in ways they might think they deserve or desire, it means just
that; it means that we all regret that we are not able to do it; that
no withholding of funds is ever done easily.
Alderman Moran indicated his appreciation for the special report ACORN
gave the Committee, which lead him to feel that work done in the past
set a solid course for ACORN and the constituency ACORN serves and for
the City. He was very impressed with the- new procedures and
guidelines that have been set up.
Alderman Drummer commented that it seemed over the last six months to
a year that there has been some stand off in relationships, but that
it wasn't always that way. He noted that many new people have joined
ACORN and new people coming into the City, but for years the Committee
had been very familiar with the former Executive Director. He noted
the cooperation that was present; that the Community Development Block
Grant (CDBG) Committee played a part in the purchase of the ACORN
building and upgrades to the building down through the
relationship had been a very good one for years, and hehopedthat
t would
continue.
Alderman Fiske stated for the record that an opportunity
ress
thoughts such as what was occurring doesn't al yysarise; that
were many good things that are done in our community that no one ever
gets thanked for; that there was nothing excessive in the compliments
to ACORN.
Mr. Leon Intrater, Executive Director of ACORN, thanked the committee
for their kind words. on behalf of all the community volunteers and
staff, Mr. Intrater indicated that the volunteers, staff, and people
in the community, with the help of the volunteer board members made it
Possible to bring about the positive changes that have been made.
Commun t r Forum on Changes Mtn the State Mep
Mr. Terry commented that one of the reasons the Health HumanServicesCommittee is kept informed of this issue was that this whole Local
+I , WW I , JI II11
W + I . I II 'i . Id I
BMW SERVICES COMMITTEE
Dtinutes of 3/8/93 . . .Page 4
Area Network System ( LANS ) that the State is proposing is a very major
change; that the Mental Health Board (MHB) serves as the coordinating
agency for the LAN. He noted that there are six agencies within the
community that receive Department of Mental Health and Developmental
Disability (DMHDD) funds; that they are either located within the
community or serve residents of Evanston. Mr. Terry said that one of
the questions that staff continue to have is what are the
responsibilities inherent with being a coordinating agency; the MHB
has made that commitment, but we are not entirely sure what we've
committed to by making that decision. He noted there was a lot of
feeling that the Director of DMHDD should be invited to discuss the
system; that now there is some thought that the person to really talk
to is the Governor. Mr. Terry indicated there would be a number of
questions asked of Mr. Mc Donald to really know what the local impact
is on this system change.
Alderman Feldman asked if there was any reason to believe that Mr. Mc
Donald knows the answers to those questions; that his impression of it
was that there is an amorphous kind of thing happening here; that not
everybody knows all the answers to the questions; that it is like a
work in progress. He asked staff if they were comfortable that we are
going to get some direction upon which we could feel a little more
secure. Mr. saver said that it would be clearly up to the Governor's
office in making decisions. He indicated that staff had nothing to do
with the plans outlined in the overview; that the plan itself will
require a significant amount of realignment of the State's budget, as
well as the introduction of a considerable amount of legislation to
change some of the mandates under which the department works. This
has been the Director's vision and was the one that has been walking
staff through, and could provide a much clearer picture than any one
else at this point. Mr. saver pointed out that the one thing which is
not known is when the legislation is going to be passed; that there is
a plan that is already in the works, but it is predicated upon being
adopted; that it was known that some of the legislation was not going
to fly. He indicated that some of the specifics of the plan would not
be known until some of the legislation is actually passed. Alderman
Feldman asked if there were any other State or federal models that the
proposals in the report were based on. Mr. Saver responded yes; that
there had been a considerable amount of research that has been looking
at what other states are doing. He noted that the DMHDD claims they
have tried to follow what they call "some of the best practices in the
field," and looked at systems in both Ohio and Kansas, that they were
trying to incorporate those things into this plan. Alderman Feldman
asked if there was a direct relationship between those plans and the
kind of commitment that Kansas and Ohio has made in terms of funding
and; other than a system is there the same kind of commitment on the
part of the State to implement. Mr. saver felt there was commitment
on the part of the DMHDD executive; that the question was whether the
resolve is there on the part of the legislature to move the dollars
that are going to be necessary; is going to require moving people from
institutions and communities; that it is also going to require that
the State target the needs of these people, both in terms of income
and mental health needs and show these as priorities; and focus their
dollars where they think they can make the most difference rather than
HUMAN SERVICES COMMITTEE
Minutes of 3/8/93 . . .Page 5
putting dollars into a large institutional system which people pretty
much accept that it is not filling the bill. He felt those were some
of the questions that the DMHDD is going to have to be able to answer.
Mr. Terry observed that in both the discussion of the future of DMH
and the Department of Children and Family Services (DCFs), a major
player in both of those discussions is the union for the state
employees, both at the state facilities and the caseworkers at DCFS;
AFSCME; that they have taken positions which may not be consistent
with those who totally want to decentralize the system, because they
see it in terms of lost jobs. He noted that the legislators have to
weigh a number of competing interests and messages in arriving at some
sort of new system design. Alderman Feldman asked how long it would
take for this to flesh out; was it for this budget period? Mr. Terry
responded that Director Mc Donald would like to see it but did not
know how realistic that was. Mr. Saver stated that the budget the
Governor released last week has money allocated for this change.
Alderman Feldman asked if the money was from the income tax surcharge.
Mr. saver said he did not know the source of the funds; that it was
within the DMHDD's budget and the dollars are being moved around.
CONSIDERATION OF PROPOSED CORRESPONDENCE TO CONGRESSMAN YATES REGARDING
TBE SUMMER YOUTH EMPLOYMENT PROGRAM
Alderman Fiske noted it had been suggested to eliminate a layer in some
of the funding for our summer Youth Employment Program (SYEP). Alderman
Feldman moved for approval. with Alderman Moran seconding. Alderman
Drummer suggested that Northwestern University should be added as a
supporter of the program. Alderman Washington asked that her full name
be added on this and all other correspondence. She stated the agreed
with the idea of having federal funds come directly to the City; that
she had been unhappy with PIC for some time.
With those corrections and additions the motion was approved unanimously
5-0.
DISCUSSION OF PROCESS AND TIMET BCE FOR CON41PERATION OF REFERENCE
CONCERNING PQSSISLE PROVISIQN OF EME&.GENCY ASSISTANCE SERVICES BY
$UNSTON TOWNSAIP
Alderman Feldman said it was his recollection that the original proposal
was originally suggested by the Township Supervisor and asked if this
was correct. Alderman Drummer responded yes. Alderman Feldman said he
assumed then that the Township office and the supervisor herself must
have had some vision for this program, and how they or she felt it would
function, be enhanced, or enable the program to go forward in a way that
would improve the community in things other than just a transfer of
fiscal, responsibility. He asked Veranda Jolliff, Executive Director if
he could have an understanding of what the Supervisor had in mind and
how she envisioned this process going forward. Ms. Jolliff said she
came to the meeting as a spectator; that both she and Supervisor Payne
have some ideas; that she had not enough time to discuss the issues with
Supervisor Payne, but that she was putting together some thoughts and
ideas and would have them in writing for the Committee's next meeting.
HUMAN SERVICES COMMITTEE
Minutes of 3/8/93 . . .Page 6
she was interested in hearing any questions the Committee might have.
Alderman Feldman noted he would like as much information as possible, in
a short period of time, including this and staff's position; how it fits
into the City right now; the kind of work it is doing; the number of
people, etc.
Alderman Moran stated that while in his limited tenure in City Council,
he has not served on the Township Committee, but did not feel
comfortable with all the parameters of the Emergency Assistance services
(SAS) program; the role that the City plays with respect to it; the role
that the Township may play given the proposal that has been put on the
table. He said he would be interested in some further background in the
way of a descriptive memorandum of how this particular program is
implemented, organized and how it is carried on right now. He noted
that perhaps with the input of the Township, some of the suggested
ramifications, changes, differences, etc. that might come along with
this proposal should be included; and then to reach the point that
Alderman Feldman referred to which is, why to vote in favor of such a
proposal, and is there a reason to; that if there is, what the reasons
are.
Alderman Fiske stated that if he were putting together material for the
Committee, he would begin by finding out about legal, practical, and
historical aspects of the situation now and how they relate to what is
being proposed. He noted that he wasn't suggesting a 100 page
dissertation, but something that someone with direct experience might be
able to provide that is helpful to us; that the reasons for change
actually come before that because if the reasons for change are not
persuasive, then the development of background is maybe not a valuable
use of time. He noted that there is bound to be management opinion that
will surface in the process that are not going to be the same as
numbers, and to be able to isolate opinions and compare them is_i
something we want to be able to do as well. Alderman Washington said
she would like answers to some of the City Manager's concerns about the
=
PAS staff having to be fired and then rehired; and concerns about the
equipment. she felt this information should be first and then move on
=
to the rest. She wanted it clarified how it would work, such as if a-v
person was fired and then rehired would they lose their seniority.
Alderman Feldman noted that Alderman Newman's reference to a 60 day time
period might not be sufficient, and was certain that rather than rush
this through, he would want the proper kind of consideration that this
Committee is going to give. Alderman Fiske felt that a report back that
additional time is required is perhaps a report back; that the 60 days
was a significant interval for the history of this Committee.
Alderman Drummer believed that the process in looking at this issue is
the proper one to take; that the specific reference helped; that some
consideration should be given to an expansion of that reference. He did
not think the Township was unreasonable in its desire to want to do
other things; that there was clearly enough going on in the City that
the roles could be shared; that he had no disagreement with that. He
noted there has been good, sound fiscal management in the Township and
was a place where the Committee could get some programs funded, but that
i° . , 11 11 i I! I11W1114111
HUHM SERVICES COMMITTEE
•Minutee of 3/8/93 . . .Page 7
there had been a lack of cooperation in working together. He felt the
Committee should begin to think further than just EAS; that the
reference was pretty narrow; that the Committee would recognize this as
the process is gone through and see how things could be done to benefit
the City. Alderman Feldman said there would be no way that anybody
would set limits on the Committee's options; that he would 'encourage
specifics early on so that all the information is brought together
rather than deal with it piecemeal and have to catch up. He asked that
if anyone had any suggestions to augment the subject, that the Committee
find out what that would be. Alderman Drummer said he did not want to
take away from the reference, because it was pretty specific, but wanted
to make sure the Committee gives it a fair evaluation.
Mr. Terry asked for the benefit of Mr. Siegal and Ms. Brenniman, in
terms of getting some of the specific legal questions besides Alderman
Washington's concerns of employees' rights and status; if there were
other specific legal issues the Committee would like to see addressed.
Alderman Drummer noted item three of Mr. Terry Is memo concerning the
responsibilities of the City as it related to its overall delivery of
human services. Alderman Feldman asked whether or not, in fact, no
matter who in the community chose to accept responsibility, the City
does have basic responsibility, whether it is preparing to execute that
responsibility or not, in terms of floods, windstorms and fires, etc.
Alderman Fiske said we may need to ask not only for answers to any legal
questions that arise, but that we need to ask what the questions are.
It was his opinion that they range from something very broad such as
what the municipal responsibilities are, to questions of labor
relations, etc., concerning employees. He noted that there may be some
legal questions that need to be addressed regarding custody of files.
He said we need not only the answers to questions, but questions too.
Alderman Drummer asked who funds EAS. Mr. Terry responded that this
year EAS lost both its FEMA and CD funding; that the two sources for EAs
are the City General Funds and the Township. He noted there was nc
State funding of EAS; that the total budget of EAS now is approximately
$325,000 consisting of $212,000 from City General Funds, and $112,000
from Township funds. Alderman Feldman asked if there were any mandates
from either the State or federal governments regarding the EAS program.
Mr. Terry said no, that this was a locally generated program with local
mandates. Alderman Feldman questioned if there were other communities
throughout the State that have operated the way we operate; the relative
proportion of capital expenditures that other places have. Mr. Terry
said that other municipalities have emergency assistance program, but
felt Evanston's level of expenditure for its population size was
probably the largest; that he was not aware of another community that
has an emergency assistance budget as large as ours; that there are many
townships that provide emergency assistance as well. Alderman Moran
asked for a breakdown. and the categories of assistance, the types and
percentages, and what we are seeking to address through our EAS program.
Alderman Washington felt that the second item in the staff memo was an
important question regarding how EAS fits into the overall picture of
homelessness.
HUMAN SERVICES COMMITTEE
Minutes of 3/8/93 . . .Page B
Alderman Fiske clarified that the Committee would be receiving memoranda
with attachments from both the Township and the City. He noted that if
there was any background information available by the following week it
would be welcome and asked if there was anything specific the Committee
members wanted by then. Alderman Feldman requested a very clear
articulation of the City Manager's position regarding this issue and all
the aspects he raised.
Alderman Drummer asked if the budget for EAS was meeting the needs. Mr.
Terry responded yea, right now; that EAS has not been in a position of
twinning down requests for assistance that met all the categories of
eligibility. He noted that for the last couple of years EAS has run a
little under budget; that for the fiscal year that just ended, it did
not. Alderman Feldman questioned if EAS ran out of money and there were
legitimate requests what would be done. Mr. Terry responded that he
would notify the City Manager. He noted that the budgeted line item for
EAS in 92-93 was down $10,000 budget from the year before; but he
requested and received assurance from the Budget Team that should EAS
line item run out of money, he had the right to go back to the Budget
Team and ask for an additional budget allocation. Alderman Washington
asked if EAS does prevention for homelessness. Mr. Terry responded yes.
Alderman Washington asked Mr. Terry to provide more information
concerning this item.
Alderman Drummer wanted to acknowledge that Veranda Jolliff, Executive
Director of the Township office had done a fine job. Alderman Feldman
concurred. Mr. Terry noted for the record that while clearly there was
a difference opinion between the Township and the City; there may be
some philosophical and administrative differences, but the one thing
that should not be an element in this discussion at all is any
discussion of competence. He said he had the utmost respect for Ms.
Jolliff and her staff and hoped the feeling was mutual. Alderman
Drummer said we all want to do what is right for the City.
OT,EBUSINESS
Alderman Feldman stated it has been clear, regarding the Council
reorganization, that the Human services Committee will have a dramatic
change in composition and function. He felt that since the committee
has not talked about this issue or expressed any concerns, comments,
warnings, etc. regarding the new direction and the way it is organized.
He noted there have been communications received over the past couple of
months; that he participated in the Mayor's special committee on this;
that he was perhaps not comfortable there is a good chance we will
function more efficiently. He felt it would require more work,
certainly additional meetings, and much more responsibility in many
ways; that it was important that the people that are most directly
concerned over the last few years should have a chance to talk amongst
themselves.
.
Alderman Washington said one of her concerns was if staff was going to =--
operate differently to give the Committee more support because the
Committee will have more to do, or will it stay the same. Alderman:y
Feldman said that one of the pieces of information that has been absent
HUMAN SERVICES COMMITTEE
Minutea of 3/8/93 . . .Page 9
is the exact amount of staffing that will be ' required as a result of
this. He didn't think that anyone on the Committee anticipated dramatic
differences; however, he thought it was a very reasonable question that
has been left on the sideline. He asked staff to look into this issue
and report back to the Committee on the new parameters, obligations, and
responsibilities. Mr. Terry felt certain things would be easier than
others. Given that he was currently staff to the Township Committee, he
felt it would be easier to merge the Township Committee and the Human
Services Committee; that as staff to the Unified Budget Panel (UBP),
that merger would be easy. He noted that one of the new
responsibilities which he and the Police Chief spoke of for the first
time last Friday was hearing citizen complaints through the Police
Services Committee; that it would require staffing from the Police
Department, given the nature of that business and whether we allocate a
certain block of time every month or another night, we haven't had those
discussions. He said that since the Human services Committee was going
to meet on the off Monday night, there was the flexibility of expanding
to 7:00 p.m. or going as late as is necessary to get the business done.
Alderman Feldman said it was clear that it was the purpose of the
Council to make sure there is no diminution of attention, effort or
purpose in connection with the Township Committee. He said we don't
want the Township Committee to be lessened; that the kind of interaction
and handson direction that the Township Committee has provided in the
past should continue even though it is under a different name and is now
merged with a committee that has additional responsibilities. He
believe that one of the reasons things were working so well was because
of the efforts of the Township Committee, the Director and the
Supervisor, and wanted to continue that.
Alderman Fiske noted that he has been sitting on the Housing Commission
and that they will no longer have aldermanic members; that one of the
subjects that has come up is that the commission has a Chairman who is
very committed to what he does and was cheerfully accepting the process
of attending Planning and Development Committee meetings on a regular
basis. Alderman Fiske stated that we've talked about how the role of
the Aldermen is going to be a more demanding one in a smaller Council,
but felt it was fair to say that the volunteers in the community will
take on a more important role and most certainly a more active role;
that we may have a regular bank of committee chairman in the Human
services committee meetings so that everyone is more a part of what is
going on. He noted that he liked the idea that there would be a more
permanent liaison role was a good thing. Alderman Feldman concurred and
noted that it has already started by way of board direction, we have a
member of the Commission on Aging always present at the Human services
Committee meeting. He noted he has urged that same kind of commitment
to the MHB; that it was not only desirable, but felt it was going to be
essential; there has to be new relationships formed and new ways in
which people communicate; that where certain commissions have a direct
pipeline to the council which has been either diminished or eliminated;
that there has to be ways in which people remain directly connected;
that if you feel you are out there without a connection it diminishes
your effectiveness. He urged the Housing Commission, the Mental Health
Board, the Human Relations commission or anyone at all to come to these
HUMAN SERVICES COMMITTEE
Minutes of 3/8/93 . . .Page 10
meetings. He felt there should be a way to make sure that they get in;
whether it be through regular reports, but that he was not entirely
happy with the notion that they "were out there"; that we have to reach
out and make them part of some of these discussions.
Eric Anderson, City Manager, entered the meeting at this point.
Alderman Moran commented that the jury was out still in terms of the
wisdom of the referendum that will lead to the cutting of the Council in
half. He recalled that one of the arguments that the supporters of the
referendum made was that one favorable offshoot of passage of the
referendum would be to have an effective "killing off" all of these
cumbersome boards and commissions that serve the City. He noted as
everybody on the Committee knew, these boards are not cumbersome, not
frivolous; that they are made up of citizens of Evanston who contribute
great amounts of time and do it for nothing other than a desire to
develop a better community; that they have had immense input into the
work of the committee structure, and the Council in the whole. Alderman
Moran said we could not function as committees and councils if these
good people did not come forward and provide specialization and
understand what is going on in the community with respect to their areas
of interest; that action was going to take place in Council tonight
which will involve the removal of some of these and the future may
provide a further challenge and possibly a struggle on the part of the
commissions and the Council to do their job. He hoped we were up to the
challenge; that we will find new ways of connecting with these
committees because, in his opinion, they were the backbone of our
government; to the degree that we continue to see ourselves as a
government of grass roots movements, they give us those roots, and if we
don't encourage their involvement we will have done something very
improvident.
Alderman Washington stated her concern about the level of support
provided by the aldermanic secretary. She asked if that support would
be available when the Council is reduced; that it was needed. Alderman
Fiske noted that the question of staff support in general to the Council
will need to be addressed; that staff will probably be called upon to
attend more meetings.
Alderman Feldman pointed out that during the course of these
discussions, in terms of the reorganization of Council, the City Manager
and staff were there and he assumed that if there was any direction that
the Committee or the Council has taken that required dramatic
alterations of staff relationships, we would have heard about it. He
assumed that while there are minor adjustments that would have to be
made, there are no dramatic alterations of the way in we relate to staff
both in terms of number and frequency. He could not imagine the City
Manager allowing us to proceed a certain way without that kind of
interjection, and was confident that was not the case.
Alderman Washington asked if the City Manager could come and talk to the
Council members soon as there were some concerns.
The Committee unanimously voted to adjourn at 8:52 p.m.
HUMAN SERVICES COMMITTEE
,Minutes at 3/8/93 . . .Page 11
Darlene Garner
minutes
HUMAN SERVICES COMMITTEE
March 22, 1993
5:00 P.M.
Room 2402
Aldermen Davis, Drummer, Feldman, Fiske, Moran
Alderman Washington
Kathy Brenniman, Jay Terry, Veranda Jolliff,
Betty Payne, Audrey Trotsky
Sally Mackert, Adina Romain, Commission on Aging;
Amy Ward, Pope John XXIV School; Kirsten Davis, City
Clerk
Alderman Fiske
The meeting of the Human Services Committee was called to order at 8:09
P.m.
Alderman Fiske noted a memorandum from the City Clerk requesting a
closed session at 8:40 p.m. to discuss personnel matters.
MINUTES
The minutes of the Human Services Committee meeting of March 8, 1993
were considered. The following correction was noted:
Page 10, paragraph 2, line 5, the word effect of "killing off".
should be added.
With that amendment, the minutes were unanimously approved 5-0.
Recreation Division Monthly Proaram Narrative
Alderman Moran wanted to call attention to the fact that the
Fellowship of African American Men (F.A.A.M.) would be holding its
22nd annual banquet on Saturday, March 27 at the Fleetwood-Jourdain
Community Center, and expressed his gratitude for all the work that
F.A.A.M. has done.
Alderman Fiske asked about Purchase Awards. Mr. Terry said he
would get that information. Alderman Moran suspected it had
something to do with the fact that Shand Morahan and Buffalo Joe's
HUMAN SERVICES COMMITTED
Minutes of 3/22/93 . . .Page 2
have committed to a purchase of some of the artist's work that is
displayed at the Arts Festival.
Adina Romain, Commission on Aging, spoke about the activities of the
Intergenerational Committee of the Commission. she noted that last year
the Commission on Aging (COA) prepared a three year Strategic Plan which
was to address the needs of the older adults in Evanston. Ms. Romain
indicated that a survey of the community was done to ascertain what
kinds of intergenerational programs there were. She noted that of 260
surveys sent to various social service agencies, schools and religious
organizations, approximately 5o to 60 surveys were returned; knew there
were more intergenerational programs in the community who did not return
their surveys; however, the ones that were received caused excitement
about the kinds of programs and activities that there are and what
agencies want to do.
Ms. Romain distributed three charts which showed programs in place now,
MR
the requests for programs or activities and ideas for programs,
activities and events, and ideas from agencies that already have
programs in place now. Ms. Romain said the COA Intergenerational
Committee saw one of their main responsibilities to be an ongoing
provider of education and information, and to help facilitate the
development of new programs and activities; they could act as a kind of
clearing house for these programs. She noted that with that goal in
mind, the COA Intergenerational Committee planned a forum in 1993 to
bring together all of the people who have already stated an interest in
intergenerational programs and those who would like to learn more about
it. She indicated the Forum was co -sponsored by INVEST (resource bank
of volunteers for the Evanston schools) and the Charles Murdough
Foundation and held at the Levy Center on February 27, 1993; noted that
over 30 participants attended; that there were calls from people who
could not attend and asked if another forum would be held. Ms. Romain
indicated they could now say another forum would be held because the
first one was successful; that the interest and desire to learn more is
there; that the mechanism is needed to bring people together. She
'MR
mentioned that the Youth Council of Deerfield had heard about the forum
and was a participant; that they were interested in developing some kind
of intergenerational program in Deerfield. She gave a brief overview of
the Forum; that after presentations by two keynote speakers, the group
broke down into smaller groups for a more in-depth look at programs.
She noted that one workshop consisted of a video showing youths and
residents of Presbyterian Homes; that the program included very involved_
photo sessions, making frames, various displays and a contest that had
prizes for the best picture. She indicated the second workshop came„
from Reba Place Church; that they have a grant which allows them to
reach out into the communities of south central and south west Evanston.
she noted the third workshop was Education and service presented by Dr.
Norbert Simons, a social worker at Chute Middle School, and Lydia Cobb
who is a teacher at Chute. Ms. Romain indicated Chute School has two
intergenerational programs, with one being an art encounter at St.
Francis Extended Care; and a multi-lingual class at the North shore
M
HUMAN SERVICES COMMITTER
-Minutes of 3/22/93 . . .Page 3
Retirement Hotel. Ms. Romain stated that participants were asked to
fill out an evaluation at the end of the Forum. Ms. Romain said the COA
Intergenerational Committee will go forward; continue to share, inform
and facilitate. She noted she was in the process of writing a grant
proposal to the Murdough Foundation for funds to help pay for another
forum; perhaps the development of a newsletter which would reach more
people and share more information. she indicated that sally Mackert was
interested in the COA doing community presentations with the
Intergenerational component being part of those presentations. She
stated that bridging the gap between generations is vital; that they
hoped to make the community aware of the benefits of the
Intergenerational programs; that they look for continued support and
commitment from the Human Services Committee.
Alderman Drummer asked how much money the Intergenerational Committee
was requesting in the proposal to the Murdough Foundation. Ms. Romain
said she had not gotten to that point in the proposal. she indicated
that this forum had been reasonably inexpensive. She stated that more
discussion was necessary as to the direction to go; that if there was a
full length forum the Committee might have a charge. Alderman Drummer
felt the Intergenerational Committee was probably dealing with an
untapped resource in the community; was curious about some sort of a
needs assessment and clear analysis. He asked if the COA understood the
need and how to match up these youngsters with the adults and adults
with young people. Ms. Romain said the COA certainly knew that there
were young people at risk; and that there was an untapped resource in
the community of older people. Alderman Drummer felt a cost analysis
should be prepared; felt it should be considered when someone is asking
for money.
Sally Mackert, COA said she had served on the Intergenerational
Committee of the COA for several years; that what she had seen over a
period of time was a real progression in the whole field of
intergenerational programming, from small programs where nursery school
students went to sing Christmas carols at nursing homes to programs that
now are addressing issues of ageist concepts in our society and how
those are overcome. She said that we are seeing very little, in terms
of research, on national basis, but that we are seeing ageist concepts
in our society are being overcome by the bringing together and sharing
between generations; that we are seeing, as this program area evolves,
that there are issues dealing with children at risk, isolated elders in
their homes needing services, etc. She noted that these untapped
resources, as stated by Alderman Drummer, are being gathered, and
directed in areas where they can be of benefit and feel themselves
useful, valuable and contributing parts of society. She felt the
benefits of intergenerational programs were just beginning to surface,
that to a large degree, are not quantifiable at this point. At the same
time, she felt the COA as a whole, by virtue of what the
Intergenerational Committee has learned over time believes there is an
intergenerational perspective to everything we do, whether it be housing
options; assistance in long term care facilities; reaching out to
isolated elderly; serving them in their homes to keep the elderly
independent; that all of these perspectives are going to permeate all of
the youth. she felt that the COA has just begun.
HUMAN SERVICES COHHITTEE
Minutes of 3/22/93 . . .Page 4
Alderman Feldman indicated he understood the kind of give and take
programs like this require. It was his feeling that a separation of the
ages made everyone a loser, including all of the people in --between the
youth and the elderly. He was reminded of a conversation he had
concerning the possibility of some low to moderate income
intergenerational housing; felt it was a wonderful concept and would be
good for the community; that all of the things he has been reading in
regard to some of the new building projects; that people decide to live
in communities that are specifically intergenerational and make plans
for intergenerational contact. Alderman Feldman said the COA was really
on the right track and felt that anything the Human services Committee
could do to encourage that was essential to the community; that he knew
of many people who were just waiting to be asked, to be used, to be
encouraged, to be helped, and to get out and participate. Ms. Mackert
added that in some multi -generational housing and other situations that
the excitement is not only in the inter -related of the generations, but
the reciprocal giving and receiving that is happening.
Alderman Moran stated that the Cbicaao Tribune has been running a series
of articles that have an intergenerational theme; that over the course
of the last several months he had been reading and collecting them with
great interest. He noted that one of the things the series notes is
facilities planning in relation to intergenerational themes; Arlington
Heights has recently developed a building project that has a strong
intergenerational theme. He suggested that in relation to a future
forum, this issue be included.
FURTHER CONSIDRRATION OF CITY/TOWNSHIP EMERG6JU_ASSISTANCE ISSUES
Alderman Fiske noted presentations were scheduled on the Homeless Case
Management Group and prevention activities and noted the Committee was
running short on time. Mr. Terry said that Alderman Washington had some
specific questions in that area, so it was his opinion that perhaps the
presentations should be held at the next meeting. It was the Committee
consensus to hold the overview presentations over to the next meeting.
Alderman Feldman stated that to him that the memo from Township
regarding the position taken by the Township this and will fit in with
all the other information being taken in from the City and additional
elements to the whole question. Alderman Fiske said the Human Services
Committee would not be taking any position on this issue at this
evening's meeting. Alderman Feldman asked that of the survey conducted
of 30 townships there were 17% that administered emergency assistance
programs, how many were coterminous. Ms. Jolliff responded there were
four coterminous township in Cook County. Alderman Feldman questioned
if all four administered emergency assistance. Ms. Jolliff said the
actual structure was not a "emergency assistance" program, but rather
they provide emergency service; that one of the Townships had what they
called a "pantry"; and have their own Salvation Army unit which takes
care of the emergency housing aspect, so that while many of the survey
respondents stated they did not have an "emergency assistance" program,
after further focusing we found out that the service is provided in some
form. Alderman Feldman asked if those groups were part of the 73%
figure. Ms. Jolliff responded that those were left out.
�� 1+ uI III hwI I
HUMAN SERVICES COMMITTEE
Minutes of 3/22/93 . . .Page 5
Alderman Feldman noted that the Township memo mentioned that the City
currently contributes $212,000 to EAS, and 70% is for salaries; the
Township contributes $112,000, all of which is direct services to
clients; and wasn't that because the City hires the employees. He asked
if Township were required to hire the employees, a significant portion
of that would also be part of the overhead. Ms. Jolliff said yes noting
that the point was the extremely high administrative costs for a program
that is run by the City, and not so much direct service. Alderman
Feldman asked if Ms. Jolliff anticipated operating the program with less
of a staff or would all the staff be brought over to the Township. Ms.
Jolliff said that at this point, there was no intent to eliminate
positions; that Township has talked about centralizing intake. Alderman
Feldman said that it was his feeling that one of the strong
justifications for Township's assumption of the program was that
Township was able to do this physically, administratively and
financially. Ms. Jolliff responded yes. Alderman Feldman said the memo
also mentioned that Township felt it was being denied the right to do
the EAS program. Ms. Jolliff stated that it was not necessarily a
right, but rather when the Township was asked to transfer funds to the
city, the feeling was to ask for something in return; that since the
same kind of people are served; that in many cases people applying for
assistance still need to come to EAS to get a meal. She felt the
Township could do all of that and use the same application to process
that person for emergency assistance and then get them onto general
assistance, if they qualify. Ms. Jolliff stated that if the transfer of
funds to the city had not come up, there wouldn't have been a reason to
go to the City and asked for the EAS program. she felt that since there
was an opportunity to expand the Township's program, and the City was in
need, that brought up the idea to ask for the EAS program. Alderman
Feldman clarified that there were people that think the City has the
funds to deal with EAS and that it does belong in the City; that one of
the things the Committee was waiting for was the City Manager's position
on if or why it belongs there. He noted he was very much interested in
a program that operates best for the people it serves; that it was the
reason it originated in the first place; that was the reason it was
organized as it was; that he was waiting to gather the kind of
information that will enable the Committee to determine that.
Alderman Davis said she felt a need for more specific subjects in terms
of plans or how this would be implemented. She felt the memo was
basically a rationale for a shift, but not necessarily for implementing
how it would be done. She indicated there was a need for something
further down the line in terms of specifics; and then going backward
from that point. She felt there should really be two memos together; a
need for more understanding of the underlying philosophy of these two
programs. In other words, she said, the Township funds general
assistance and there was an existence for that purpose; that population
is a certain type that by and large consists of single males that get
general assistance. she said that at some point along the way the City
saw a need for emergency assistance which maybe was geared more to
family emergency need. Alderman Davis said that whether those are
divergent needs and how we serve those populations, and where those
services belong. She noted that maybe if they stay in separate arenas,
it leads to the conclusion that the Township levy is lowered to just
HUMAN SERVICES COMMITTEE
Minutes of 3/22/93 . . .Page 6
cover general assistance, and raise the city levy to cover these other
services. She felt a need for an expansion of the underlying philosophy
and origins; that she knew the history was there, but that there was so
much history that we find ourselves now with a Township that does a lot
more than general assistance; and how did it get that way; and is that
what it is supposed to do. Alderman Davis remembered originally there
was a committee headed up by Mayor Barr that started the EAS program.
Mr. Terry responded that as best as he could determine, it started out
in the Building Department doing housing emergency assistance; that
somewhere in the 19801s, which he thought coincided with the significant
infusion of community Development (CD) dollars, is when it expanded into
other missions. He stated that the Township support of the EAS program
is a relative recent addition; that Township dollars were not used to
support EAS up until the mid to late 1980's. He felt the real expansion
of mission into utility and food assistance was really tied to the
availability of CD dollars. Alderman Davis said there was always a much
broader population that Township population. Mr. Terry said yes; that
certainly all housing displacement impacts families, and that was always
the target population. Alderman Davis was not sure this would give us
the answers because we are facing whatever the current needs are and
whatever makes sense, but there was some basis for taking the route that
was taken; that if triggering all these big questions are because of the
request for funds then this should be looked into from the beginning and
build a rationale rather than just saying that whoever gets the dollars
does the services. Alderman Davis encouraged staff to conduct further
research on the origin of the existing service.
Ms. Jolliff pointed out that a Township client may be in a General
Assistance need but that should not mean that the Township is not able
to expand its services to include emergencies. Alderman Davis noted
that this goes back to the question that Alderman Feldman raised about
the coterminous township, because when you are talking about outside of
the General Assistance recipient, people who have emergency needs are
also residents of Evanston. Ms. Jolliff reiterated that other
coterminous townships administer other programs other than general
assistance. Mr. Terry commented that in many of those same areas of
non -coterminous townships, even though the townships have an emergency
assistance program, people have an expectation of their municipal
government and many of the villages and municipalities within townships
also feel the need to provide emergency assistance.
Alderman Drummer questioned if there was any obligation on the City's
part to provide emergency assistance and concentrate it into the overall
scheme of delivery services from human services. He asked if there was
a resolution that sanctions human Services. Mr. Terry responded that
the Law Department was reviewing that issue additional memoranda from
the City Manager and Law Department and Mr. Terry responded yes.
Alderman Drummer requested information on how many emergency assistance
clients went on to be G.A. clients.
OTHER BUSINESS
City Clerk Kirsten Davis entered the meeting at this point.
ff
HUMAN SERVICES COMMITTEE
,Minutes of 3/22/93 . . .Page 7
Alderman Feldman made a motion to go into Executive session to discuss
a personnel matter, and Alderman Drummer seconded. The Committee
unanimously voted to move into Executive Session.
The Committee returned from Executive session at 9:08 p.m.
The Committee unanimously voted to adjourn at 9:08 p.m.
1
r
Audrey Tr sky
C
V
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
April 23, 1993
7:30 P.M.
Room 2402
PRISSENTL Aldermen Davis, Drummer, Feldman, Fiske, Moran,
Washington
STAFF Kathy Brenniman, Jay Terry, Willie Hurd, Bruce
PRESENT_ Zimmerman, Darlene Garner
OTHERS Helen Leister, Judith Herbert, Commission on Aging;
PRESENT Sally Ennis, Mental Health Board; Irving F. Miller,
Environmental Control Board; William Hoyer
PR SIDING: Alderman Fiske
CALL TO RVER;
The meeting of the Human Services Committee was called to order at 7:35 p.m.
MATES
The minutes of the Human Services Committee meeting of March 22, 1993 were
considered. The following correction was noted:
Mr. Terry noted with apologies that Betty Payne was not "staff," but the
Township supervisor.
With this correction, the minutes were approved unanimously.
Conaressional CorrespDnd.gnce Concerning summer Youth Emvlovment
Mr. Terry indicated that it would appear from the response from the one
subcommittee chair that our original request to be considered as a
entitlement city is not likely to be granted; following a conversation
with Paula Haynes of the Human Resources Department, who has learned more
about what is involved in the bills currently pending in Congress, that to
be an entitlement agency for the summer Youth funding involves a
significantly greater educational component than waF in last years
program, including a lot of pre and post --testing, which we really don't
have the capability to do well. He said that if the funding comes through
the Private Industry Council (PIC), we will just do the best we can and
work with PIC again. Alderman Feldman asked what was involved in the pre-
testing and post -testing, and what were they testing for. Mr. Terry said
he did not know; that in the short conversation with Ms. Haynes, she said
it was much more involved that it was last year. Alderman Davis said she
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page Z
V
assumed that if there is a larger educational component, they were testing
for gains made in education.
1 9�3 Singer Youth Bmnloyment Program (3YEP) Recruitment
Mr. Terry stated that recruitment has begun; that the letters went out
today. The dates for accepting applications are May 7th to May 14th; that
the same process as last year was being followed; that priority would be
given to those youth who successfully went through the program and are
still eligible. Alderman Drummer asked what the projection was for the
number of youth employed. Mr. Terry indicated there was no current
projection; ideally at a minimum we would like to meet last year's total.
He said there were funding requests out to a number of service
organizations in the community; that it was his understanding that other
organizations in the community are considering donating some funds.
Alderman Drummer asked if there was any indication that the Chamber of
Commerce and Northwestern was going to participate. Mr. Terry responded
that Northwestern was definitely going to participate to the same level
they did last year, and believed that the Chamber of Commerce will
participate in at least the same level as they did last year.
Alderman Feldman asked if the hospitals were participating. Mr. Terry
responded he was not aware if they had been approached directly. Alderman
Feldman asked if there was a reason why they haven't been contacted. Mr.
Terry responded no. Alderman Moran noted that St. Francis is a provider
in the Youth service Program pre-trial diversion program, and indicated
they might be a good candidate.
Alderman Fiske asked about giving preference to those who participated in
last year's program. It seemed to him that there is a lot of good reason
to do that; but at the same time, there is a reason to give other people
a chance. He asked how that was balanced. Mr. Terry said we were so
successful with last year's youth that to not give them a chance to
participate again this year would almost be defeating the good work that
was done last year. He said we hope to build upon those successes with
new kids; noted that we have been barraged by last year's participants
wanting to know when the program would start again. He indicated that
there was a requirement for those youth to go through the agency process;
that they still must be reaffirmed by an agency, school or church, so it
is not an automatic process. Alderman Davis indicated she had the same
initial reaction when she read the memo; was that really spreading this
around. However when she thought of it she felt it did make more sense to
give that kind of priority to last year's participants; that the fact that
they were being forwarded by an agency that recognizes the need and one
summer is not going to solve all the problems; that some of our
programming needs have been a one shot deal and the fact that there can be
some followup and longer term in working with this group of kids was, on
reflection, a really good way to go.
Alderman Feldman asked how many years would it be possible for one youth
to participate in the program if the person started at a very early age.
Mr. Terry responded if there was a middle school student at 14,
theoretically they could be in the program five years. Alderman Feldman
noted that the youth might want to go on to something else, but that we
might think of ways as those young people develop and continue to come
It
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page 3
back; that with their experience they could get into supervisory positions
and as mentors for other young people. Alderman Feldman asked what was
the limiting factor for the number of people; that it was really a
question of our ability to fund the program that limits the number of
people. He asked if there was anything we could do other than that which
we are doing to broaden the base of support; felt that everyone agreed
this was a good program and certainly want to continue supporting it as
long as there are young people out there that aren't able to take
advantage of it for the simple reason we do not have the funds. He said
it was a little disturbing to him, and he wondered if there was something
the City, Council, or other people could do to broaden the base. Mr.
Terry said every service organization in town has been or will be
contacted. He noted that individual businesses were not approached
because the Chamber of Commerce as the umbrella organization was
approached; that regarding the available federal funding that can be
obtained we will have to go through PIC this year as we did last year;
that we have the City 's own resources. He noted that has been the process
thus far; that in terms of additional sources, he was not sure what else
was out there, but that contacting the hospitals was a good .idea.
Alderman Feldman mentioned foundations. Mr. Terry stated that it was a
possibility, but that foundations historically are reluctant to fund local
governments for endeavors like this.
Alderman Moran gave his affirmative recommendation to a continuation of
having kids come back; that when the program was initiated he saw it as an
opportunity, as much as anything else, for young people who need this kind
of experience to build relationships not only with their co-workers and
work crews, but the people who act as supervisors for them. He would
envision a situation where, assuming continuity can be maintained over the
years, the kids who come in as the workers will ultimately become the
supervisors; that as that goes on there will be a passing of the torch;
that what we really want to do more than anything else is instill a sense
of responsibility and work ethic among the kids.
Alderman Davis asked about the Evanston Community Foundation; that it
seemed to her that the size of their grants are such that it would lend
themselves to funding a team or two because they give small discreet
grants, and wondered if they had been approached for funding. Mr. Terry
said they had not been approached because the SYEP did not fall into the
category of the things they like to fund; that they like to give start-up
money; they like to give to smaller grass roots organizations. Alderman
Davis mentioned that the fact that you can identify it with "a team" puts
it in a smaller category; and in terms of approaching service
organizations, it was her thought that using a couple of the participants
from last year in making presentations to service organizations would be
a real good idea; felt it would be responded to well by the organizations.
Mr. Terry said he would pass that on to other staff.
Alderman Drummer questioned if there was any assessment of how great the
need was. Mr. Terry indicated that approximately 200 applications were
received last year and we were able to hire about 103; that another 15 to
20 were hired by PIC at other employers in the community. He said he
would expect to equal or go beyond the total number of applications that
were received last year; that theoretically another 50 to 75 youths.
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page 4
Alderman Drummer felt that this program would probably be done next year
and felt it would be a good idea if there was a better understanding of
the need; that other organizations had programs and we should have a
better idea of the total number of kids are being employed, where the need
is, and we can get a better fix on exactly how many dollars we need; and
try to come prepared to offer that type of incentive for employment
opportunities next year. It was his hope that this year was as successful
as last year; that last year was a very good program. He felt we should
not sit on success. Mr. Terry noted there was a kick-off breakfast last
week; that the Illinois Department of Employment Security is looking to
expand the "Higher The Future" program state-wide; it is another new jobs
initiative that will be in place this summer.
Alderman Feldman stated that right now there were two of four local
governments that are now participating, and asked about the other two.
Mr. Terry responded that last year District 202 provided the curriculum
for the training component to the program; that they are still going to
contribute to the program in that way; both school districts made
referrals to the program; that in terms of a direct financial
contribution, one was not made and he did not know if one was ever asked.
Alderman Feldman asked if anyone could think of a reason why both school
districts could not be asked for a contribution. Alderman Davis said it
would be a good idea; indicated that when the Teen -Baby Nursery began the
school district could not come up with their own money but were able to
come up with some federal funding. Alderman Drummer said the school
districts need to understand that we are all dealing with the same kids;
that the money was all from the same pots; that we are trying to obtain a
few extra dollars and they should do the same thing; that it was in the
best interests of everyone; that this is one program we should really be
working together on, and did not feel they should be excluded as far as
funding goes. Mr. Terry pointed out that they haven't been excluded; that
a significant number of kids in the program were in summer school last
year.
ORDIMCE 23-0-93 ESTABLISHING THE STRICTURE. PD=S . AND DUTIES OF THFd
MVIRONMENT BOARD
Alderman Fiske indicated that the ordinance would be introduced tonight if
the Human services Committees recommends it and not to be adopted until the
next council meeting. He also noted that the Committee would be voting on
the Environmental Plan at the same time.
Alderman Feldman said that the Committee has, for the most part, seen this
plan before and okayed the plan. He noted there were some minor adjustments,
but for all intents and purposed it is the same document; that it was his
opinion it was a very important document; that the plan was a good one. He
wanted to suggest that his reading of the ordinance indicated to him that it
was down a sharp focused path that is correct and needed by this community.
He said he would be willing to support the suggestion that the Board be
expanded; felt there was not anything controversial about the ordinance and
seemed to be a reasonable approach to dealing with the issues; that he felt
it was what the City needs.
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 .Page 5
Alderman Davis concurred with Alderman Feldman, but did have a problem area
and was not sure how to work ite. outsat thisPoint;to point; and hesitated to leave it
responsibilities of the Board, ener that in the Plan and the
the Board has donecontinue gY conservation has been something that
tt
talks about the factthatltheEnergy TaskoForce twas goinin thePlto'on page !6,
is
requests that the Environmental Board consider taking over its efforts ain
promoting energy conservation. She noted that simultaneously tonight on the
agenda Council is also considering the work plan for the new Energy
Commission, which also includes in its work plan energy conservation. She
clarified that she was not saying that there wasn't enough to be done that
two entities can't look at it, but rather she was a little concerned because
it has been a bit of a problem deciding where certain issues belong; that
since there were two new things being set up here, and would like to be a
little clearer on how these two bodies will relate to each other,
particularly in this area which seems, at a minimum, overlapping.
Mr. Miller responded that if there was an Energy commission the Environmental
Board would work with the Commission; that the Environmental Plan is what we
are concerned about. Regarding issues of energy conservation, he said these
could be deferred to the Commission; that there could be joint meetings. He
noted that when the plan was written, it was done with the idea that the
Energy Task Force would disappear; that body it should be discussedif it is being replaced by another
. Alderman Davis questioned if there might not be
a broader role for the Environmental Board. Mr. Miller said there was a role
in one sense which was energy conservation,important
essence, has i
its
n imm
environmental consequence and the Board needs to be iaware of those; review
those; to discuss those; and to research those same issues. He noted that
one of the reasons why the Environmental Board wants to expand is because
there are a lot of issues out there that require some time and research, and
one of those has to do with energy.
Services Committee does approve the ordinance,was andg wee dot hat have ante Human
board, we will probably have a subcommittee of the board which specializesded
in
energy issues; that the subcommittee could basically research and discuss
issues, and perhaps, serve as a liaison to the Energy commission.
Alderman Davis stated she wanted to be able to take advantage of the
expertise Mr. Miller had developed in the many years that the Environmental
Board has been looking at these issues; but at the same time, it seemed to
her there was a lack of clarity in terms of how the Environmental Board and
Energy Commission will relate to each other in this area. She did not have
a solution to put forward, but felt that something more needed to be
addressed in the formulation of these two groups. Mr. Miller suggestethat
perhaps there could be joint members; that there could be one or two people
that are on the Environmental Board and Energy Commission. Alderman Moran
thought it was part of the City Code that citizens can't serve on two boards
or commissions at the same time. Alderman Davis felt this was not the case.
Alderman Drummer stated there were members on the CD Committee that serve on
the Planning Commission.
Alderman Feldman said it was clear to him that the whole
ener
and the way it affects the environment has been a subject ofestiogreat interest
and a subject of some expertise on the part of the Environmental Board for a
period of time. It was his opinion that the Energy Commission would take
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page 6
quite a while to develop the kind of expertise that the Environmental Board
has had in their dealings; that from what he has gathered, while the
Environmental Board has been an important value that the Task Force has used,
they have never really gone into what the ramifications of what that would
mean. He noted that they were dealing with it more in terms of an energy
perspective in the by-products of an energy policy; whereas these people, in
a sense, have started from the other way; the importance of the environment
and how energy impacts on the very thing they are trying to deal with.
Alderman Feldman felt .it was a significant difference; that it might be
something that the Energy Commission may not even want to deal with, although
as it has been stated, it is very clear that you can't help but get into
that. He questioned if there was an imperative about the Human Services
Committee dealing with this. Mr. Zimmerman noted that when the Committee on
Boards and Commissions made their final decisions in early March, they made
a reference to both the Environmental Control Board and the Task Force, to
consider how they would work on an energy policy in anticipation that there
would be some liaison between the two; that as he understood it there have
been some meetings have occurred already; that there was a reference to both
to come back with a recommendation. Alderman Feldman pointed out that the
pending resolution of that problem should not have any effect on what the
Committee is dealing with now. Alderman Moran noted that in federal
government, particularly in the environmental field where there are numerous
federal agencies congruently address particular problems related to the
environment; that typical there is a development of what is called a
Memorandum of Understanding between various agencies as to how they will
divide responsibility on certain questions; who will take the affirmative,
and how they will interface with each other. He suggested it might be
possible to develop a brief statement of understanding that would be co -
endorsed by the Environmental Board and the Energy Commission, if it is
established, as to who would take the lead on various issues, and could be
separate from the Plan itself. Alderman Feldman said he would be very
interested in having that brought back to the Human Services Committee once
there is some king of accommodation.
Alderman Davis said she was trying to think of the practical effect of
melding this process into the formalized ordinance that is under
�=
consideration tonight, both for the Environmental Board and for the Energy
'x
Commission. She questioned the status of the Energy Commission in
==---_
Administration and Public Works; that there is an agenda item that is for the
=_
Work Plan, but was not aware of any consideration of a formally ordinance
that sets up the commission. Mr. Zimmerman indicated there was a vote
tonight in the A & PW Committee to recommend introduction of the ordinance__..
establishing the Energy Commission at tonight's meeting. Alderman Davis
suggested that in the interim, something be worked out by staff that would be;=t
in the nature of an amendment that would include a provision to each of those_`�
ordinances that will tie in, in a general way, so that it is clear that the
Human services Committee expects to see through perhaps some memorandum of
__-
understanding, liaison, or joint membership. Mr. Miller said that it already
occurs in the current ordinance being considered; that item (G) of the
ordinance states that the Board will keep itself informed about the
--_
activities of other boards and commissions so far as they may relate to
environmental matters; that the Environmental Board may work jointly with
=-
other boards and commission in addressing environmental issues which are of
s-=x
mutual concern. Alderman Davis felt that was a little too general; that she:-=
r
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page 7
was talking about it reflecting in a little more specific way some of the
ideas that have come up. She felt it would be good to lay that groundwork
now, because everyone in the room tonight understands what we have in mind,
but the ordinances setting these things up are there for posterity; that we
were not talking about an amendment of such drastic change that both of the
ordinances couldn't be changes before the next Council meeting and
incorporate it in the final approval. Mr. Zimmerman suggested that when it
is introduced tonight it would be done with the understanding an amended
version will be brought back. Mr. Miller felt that if this is done that it
elevated energy issues to a more important issue for the Board than other
environmental issues; that this is certainly mentioned in the current
ordinance. Alderman Davis felt that a reference to the fact that another
City body has some jurisdiction over the same issue does not elevate its
importance, but simply reflect that there are a couple of things going on in
a couple of bodies; that it can be done in a way that doesn't elevate it
about every other issue. Alderman Fiske questioned if something more formal
was needed. Mr. Terry responded that if A & PW is also expected to approve
that amendment there should be some announcement of that at the Council
meeting that it was a Committee priority. Alderman Davis added that there
should be a recommendation to the A & PW ordinance too.
Alderman Drummer questioned if the Committee adopts the creation of the Board
by ordinance. Mr. Terry answered that almost all have been created by
ordinances; that there has been that discussion through the whole Board and
Commission process; that it was the feeling of the Law Department that they
all be created by ordinance. Alderman Drummer questioned the inconsistency
in that the board is called the Environmental Control Board in some areas and
Environment Board in others. Mr. Terry indicated there is a name change from
the Environmental Control Board to the Environment Board. Mr. Miller noted
that calling the Board Environmental "Control" implied enforcement. Alderman
Drummer said he saw no enforcement or penalties; questioned if there was a
law forbidding the dumping of radioactive material. Mr. Miller responded
that those things are controlled by federal law. Alderman Drummer questioned
Mr. Miller about the plan including the clean-up of arsenic, and there may be
some other things as well. Mr. Miller responded that it was not the Board
that assesses the penalties, but rather raises the issue, discusses the issue
and then brings it to the City Council with recommendations. Alderman
Drummer asked if Mr. Miller if he saw any advantages to Evanston operating a
household hazardous waste site. Mr. Miller stated he saw some disadvantages;
that household hazardous material was more difficult to deal with than
industrial hazardous waste because they can be mixed; they can be unlabeled;
they can be very difficult to get rid of; said the Board had talked about
this a number of times and the feeling at this point is that if the State or
federal government wants to have a collection in Evanston we would welcome
them but we would not want to do it ourselves; that it was not something the
City could handle.
Alderman Davis questioned if the number on the Board now was nine, that she
assumed that with the expansion to 13 there would be enough members to set up
subcommittees; that it was a pretty large number for the Board to meet as a
whole, but could see the need for a lot of subcommittee work.
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page 8
Alderman Drummer moved for recommendation of introduction of this ordinance
to the City Council, with the understanding there will be changes for next
week's adoption. Alderman Moran seconded the motion.
Alderman Feldman questioned whether or not the increased size and the more
definitive mandate would require additional staff time. Mr. Zimmerman
responded that for now existing staff would be used. Alderman Feldman noted
that having expert members was both an opportunity and an impediment, because
if the position is filled you get exactly what you want, but also restricts,
in a way, of the circle from which you can choose. He questioned what would
happen if an expert in environmental law is not attainable over a period of
time, would that position be left open. Mr. Miller answered that the Board
would want the position filled; that the Board would do the best it can.
Alderman Feldman questioned if there was any board or commission that is as
specific as the Environmental Board in requesting people with a variety of
experience in this area; that of the areas that are mentioned are current
members being considered. Mr. Miller said yes; that the experience over the
past several years was that there were enough people with this kind of
expertise on board already. Alderman Davis felt that the outreach effort for
getting board membership would need to have a little thought, because it is
a different board and you couldn't count as much on people coming forward;
that one thing that occurred to her was that in the past several years, some
of the environmental issues that have arisen city-wide or in various
neighborhoods, have brought forward people on an issue. she mentioned that
when there was a gasoline leak in her ward, many people came forward within
a two block area who were environmental lawyers or who had much expertise in
these various issues; that there were very knowledgeable people right here,
but there had to be the outreach to flush them out.
The Committee unanimously voted to recommend approval of Ordinance 23-0-93 to
establish the Environment Board and the Environmental Plan.
Alderman Feldman questioned if this was a new entity in terms of City
government; that the reason he was asking was that there is a residual
�R
resource in the present Board; that he was wondering whether or not their
3f
terms are affected by this. Ms. Brenniman said she did not think it would be
a problem, but she would check on it. Mr. Zimmerman said it was contemplated
=_
that the existing members would continue on the existing terms.
=�=_
Alderman Feldman commented that there should be as much communication and
interaction between the Board and the Committee as possible. He felt there
wasn't as much as there should have been in the past; that he would like the
Committee and the Board to consider ways to more formally make sure that the==v==
Committee's interaction with the various boards and commissions that we do=--
business with come to visit us on a regular basis. Alderman Fiske questioned
if the Committee has made a recommendation like that to the successor to this==
Human services Committee. Mr. Terry responded that it is understood by staff_',
that it is a priority.
OI,UT10 49-R.-93 RECOGNIZING THE 25TH ANNIVERSARY OF THE FAIR HOUSING
-_
Alderman Drummer moved approval of the resolution and Alderman Davis
seconded.
i
�iiL�iiLtlVllui,ily d 16 ,hiJi dl ,DIY, d Y „ip.�i �YIIfuViY1111diiliuilY .ii uLl u ulY dull, � �i. u
. i II 11 . :7h W IY i, i fl Yld i W i I III, . .
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page 9
Alderman Feldman commented that one of the real strengths of the Human
Relations Commission has been the manner in which they have dealt with the
Evanston Fair Housing ordinance. He felt they have a lot to be commended
for; that it was an astonishing amount of work that they've undergone to
enforce this, to frame it, to publicize it, to educate the public about it;
noted that the amount of investigation efforts extended for a very clear
value that we all share. He congratulated the Commission.
Alderman Davis questioned the status of federal approval of the ordinance.
Mr. Hurd noted that the HUD representative was new and starting at the
complete beginning; that another draft of the Fair Housing Ordinance was
submitted, and HUD had their general counsel review the draft and return it
with their opinion. He noted that HUD's opinion still concerned the issue of
private attorneys; that the Law Department has submitted an opinion; that the
HRC was in the process of writing a letter to them detailing what exactly we
have been doing. Mr. Hurd indicated the letter was almost ready. Alderman
Davis suggested that a copy of the letter be sent to George Latimer who is a
new HUD administrator; that he was Mayor of St. Paul and has a real
appreciation for city issues. She thought that one of the things he is
supposed to be doing is troubleshooting with city and local liaison matters.
She also suggested sending a copy of the ordinance noted that the Human
Relations Commission is celebrating their 25th anniversary.
The Committee unanimously voted to approve Resolution 49-R-93. Alderman
Feldman requested the Resolution be read at the Council meeting.
iFt RT$ R CONSI.ERATI-O_N QF i. TY MWNSHIP EMERGENCY ASSISTANCE SERVICES ISSUE
Alderman Fiske noted that Mr. Terry would be making a presentation. He also
noted the memorandum from Ms. Brenniman concerning legal issues related to
EAS employees employed by the Township rather than the City; and the
memorandum from staff regarding the history of EAS.
Alderman Drummer commented that the historical report is what he had been
looking for; that a lot of questions which could not be answered before were
summed up in the memorandum. Alderman Davis concurred. Alderman Fiske also
found it valuable.
Alderman Fiske asked if there were other legal issues or opinions still
coming. Mr. Terry said yes; that the question came up as to whether a
municipality has a specific legal mandate to provide emergency assistance;
that questions related to the transferability of confidential client files
from one unit of government is another issue which is being researched. Mr.
Brenniman indicated that responses should be ready for the next Human
Services meeting.
Alderman Washington asked regarding the EAS employees having to be terminated
by the City first, and if there was any other way it could be done. Ms.
Brenniman said no, they would have to be terminated and then hired by the
Township; that it wasn't a transfer of employees from one entity to another.
Alderman Washington noted that the Township could then hire them or say no,
that they would handle it themselves, and that person would then be out of a
job. Ms. Brenniman noted that was correct; that this indicated the
importance of Civil Service protection of 3 out of the four employees of EAS
HUHAH SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page 10
now have; that once you have that probationary period and become a civil
service employee there are certain protection. She noted there was no way
that any individual who is a civil service employee can be fired without a
hearing, which is mandatory; that if they are suspended for more than 6 days,
or receive 2 suspensions within a 6 month period, the employer may request a
hearing; noted that would not be the case if they were employed by the
Township. Alderman Feldman questioned that if EAS staff were terminated,
would they be entitled to all the benefits that they may receive that the
City would offer. Ms. Brenniman said yes. Alderman Feldman asked if there
was any obligation on the part of the City in terms of civil service to
describe the reason for the termination. Mr. Brenniman said it would be a
good idea to do that because generally when you terminate someone it is done
for cause; this would be a situation which should be described such as
reorganization.
At this time Mr. Terry gave his presentation. He noted that at an earlier
meeting Alderman Washington had asked for further clarification on the role
EAS plays in homeless prevention, and Alderman Drummer has asked where EAS
fits in the larger network of Human Services. Mr. Terry explained that in
terms of case coordination, EAS fits in two separate coordinating bodies that
are both directed by the City. They are as follows:
1. Director of Health and Human Services
2. Coordinator of Emergency Assistance Services
3. Center For Public Ministry (Shelter Director)
4. St. Francis Hospital
A) Homeless Case Manager
B) Guidance Center
5. ACORN
6. Evanston Ecumenical Action Council - Hospitality Center
7. Salvation Army
8. McGaw Y.M.C.A.
II.SERVICE PROVIDERS INTERAGENCY NETWORK (SPIN) - HOMELESS FAMILIES
1. Coordinator of Emergency Assistance services
2. Evanston Neighbors at Work
3. Center for Public Ministry - Family Shelter
4. Evanston/North Shore Y.W.C.A.
5. Salvation Army
6. Family Focus
7. ACORN
S. Police
A) Youth Services Bureau
B) Victim/Witness Program
Mr. Terry went on to describe the Homeless Case Management Group as a group
of professionals that meet once a month; that he chairs the meeting. It is
also attended by the Coordinator of Emergency Assistance. He went on to
describe who attends the HCM group from each agency listed and what entity
they are funded by. Regarding St. Francis Hospital staff, Mr. Terry
indicated that the homeless case manager was funded by the City through the
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page 11
Unified Budget Process; and the Guidance Center staff, funded through the
Mental Health Board (MHB); that this was the individual who goes out to the
Read Mental Health Center and occasionally to the Elgin state Hospital; that
this person was very valuable in coordinating those services. Regarding
ACORN, Mr. Terry said they were always present at this meeting, given their
day program in which they will see the mentally ill and homeless mentally
ill. He noted that a representative from EEAC, who runs the Hospitality
Center is also present at this meeting talking about the individuals she sees
at the day programs. The salvation Army is present at the meeting regarding
the people they see who come to them for emergency food grants and clothing.
McGaw YMCA has become an active participant in the meeting; that quite often
there is someone who has stayed at the shelter and has identified a stable
income source, they will move into the YMCA, who are very interested in
avoiding recidivism; they want to keep the people financially stable and
programmatically stable. Mr. Terry indicated that this group deals with
individuals; that when the group talks about individuals they are identified
by name. Mr. Terry said that the argument which he would make and has made
is that the City is in the best position to coordinate these types of
services; that EAS is a City direct service operation; that the shelter is
funded through the City through UBP; the homeless case manager is funded by
the City through UBP; the Guidance Center is funded by the City through the
MHB and UBP; ACORN receives both City and MHB funding; EEAC receives City
funding through the McKinney grants; Salvation Army is really the only entity
at this meeting that receives no City funds whatsoever; that McGaw YMCA
receives a certain amount of money through the City rental assistance by EAs.
Mr. Terry indicated that people have been invited and participated as needed;
the Township will attend on occasion to talk about certain individuals;
Evanston Hospital's programs will come in; that we've even had the Foot
Patrol officers come in and talk about specific individuals that they see.
Mr. Terry stated that the other meeting, service Providers Interagency
Network (SPIN) involves homeless families. He noted this is the case where
individual families are discussed; that the meeting is chaired by the City's
Coordinator of Emergency Assistance. He noted that the agency which is very
active in this group which does not need to attend the other group is
Evanston Neighbors at Work; that they have a number of financial assistance
programs available for homeless families and that they are a key member of
this network. The Center for Public Ministry also attends because of their
family shelter program; that it is a different individual than the one who
attends the HCM group; that the case manager for their family shelter program
attends and talks about the individual families they are working with. He
explained that the Evanston YWCA is an active participant in the SPIN group
because quite often domestic violence is an issue for these homeless
families; that the salvation Army used to operate a transitional apartment
for homeless families; that they no long do but are still presented with
families with the possibility of homelessness and regularly attend the SPIN
meeting; that Family Focus sees families at risk of homelessness; ACORN with
both their programs here in Evanston and Chicago provide housing services for
homeless families, particularly where mental illness is an issue. Regarding
the Youth Services Bureau he noted that quite often the families where the
youth needed to be involved with the Youth services Bureau, have housing
issues that are quite severe and often at risk of homelessness; that the YSB
has found it beneficial to become an active and regular participant in the
SPIN group; that similarly the Victim/Witness staff also attends. Mr. Terry
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page 12
said he would again make the same argument he had with Homeless Case
Management; felt that Neighbors at Work want to attend but that the funding
they get through CD encourages them to work with the City; the family shelter
program is now funded through both CD and McKinney grants; YWCA get CD
funding; Family Focus gets a significant amount of City and MHB funds; ACORN
does as well; the Police Department is a City entity itself. Mr. Terry felt
these two groups really provide excellent examples of case coordination; that
we avoid duplication; that we make sure someone is not playing off one agency
against the other; that we often put together packages of services; that
everyone has various programs with caps and guidelines and the fact that
Neighbors at Work can put in $400 and EAS can put in $400 and the family can
be stabilized much better through this type of case coordination. He felt
that the City was in a much better position to effectively implement that
type of coordination.
Alderman Feldman questioned which agencies receive funding from the Township.
Mr. Terry said the Township funds the Center For Public Ministry in their
graduate program; that they fund St. Francis Hospital, but only the
O.A.T.E.S. program and not the outpatient psych services or the homeless case
manager; they do fund ACORN; do not fund EEAC, salvation Army or the YMCA; do
not fund Neighbors at Work; do not fund the YWCA; that Family Focus does
receive funds for their Working Wonders program; that it was not a City
relationship exclusively. Alderman Drummer noted that with each case and
each agency there was probably a need to coordinate services with EAS at one
time or another, and Mr. Terry responded yes.
Alderman Drummer questioned to what extent there was a problem with youth and
families from the YSB needing emergency assistance. Mr. Terry did not have
any specific numbers, but explained that the families are not homeless at any
given moment, but one child may be living in one house, another child may be
living in another house; that what we try to do is put together a package
identifying an apartment, some other living arrangement, a funding package
that will stabilize and provide the type of case management that will bring
the family back together as a unit and keep them as a unit. He noted that at
least one of the workers from the YSB is always there; they feel it is enough
of an issue that they attend the meeting every month; that they feel housing
is a real concern. Alderman Drummer noted he was glad to see the SPIN group
is working together and addressing the critical issues.
Alderman Washington asked if any services would be deleted if EAS was awarded
to the Township. Mr. Terry said he couldn't say for sure. He noted that the
Township has not yet articulated a commitment to that type of service
coordination; that it was not to say they don't have the commitment, but he
has not seen nor heard that anywhere yet; felt the Township supervisor or
Director would have to be asked. Alderman Feldman asked that if EAS was
taken over by the Township, what would happen to the role of the City in any
of the two groups. Mr. Terry indicated he believed that the strongest
encouragement to being invited to coordinate services is knowing that there
is a funding leverage; that if agencies are not receiving funding directly
from the Township they may not be as motivated to attend. He noted that they
don't come because their funding is threatened if they don't, but it is a
cooperative atmosphere and they know that the better that City staff are
aware of the pressures they are going through, it helps the funding
relationship. He could not say if that would be different under the
HUMAN SERVICES COMMITTEE
Minutes of 4/13/93 . . .Page 13
Township. Alderman Feldman clarified that his question was how Mr. Terry's
role would change on the two groups. Mr. Terry did not know if he would feel
comfortable convening these groups without some sort of understanding with
the Township that it was something they would want to have happen.
Alderman Davis said, following up Alderman Washington's question which as a
set of questions the Committee raised the first time it received the
memorandum from the Township which spoke to a rationale for wanting to
transfer but really didn't address these implementation questions; that this
was certainly an implementation question. Alderman Washington noted that in
other words, the Township could change the way it works; that they wouldn't
have to talk to the various agencies. Mr. Terry said that possibility
exists, but didn't want to say that it is going to. It was Alderman
Washington's opinion that it works pretty well right now according to Mr.
Terry's description. Alderman Drummer said he felt the key to all this was
the EAS; that if it is not operated from the city which has a relationship
with all of these agencies here; that he worried about any major delivery of
services being in total control of another entity, because of the
implications of what it does to the overall picture of delivery; that the
presentation shows exactly what it means and how it fits in with everything
else; that every agency listed has a need to interact with EAS at some time.
Alderman Drummer stated his interest in seeing the plans of the Township as
to how they intend to implement; that if they were just going to do emergency
assistance; felt the Director of Health and Human Services would still be in
charge of all those other areas; that the question is will there be the
cooperation from the Township as it relates to his needs in this regard. He
felt the Task Force report said exactly that. Alderman Davis noted that in
the history, the rationale for all of this is in that report. Alderman
Feldman stated his opinion that there must be something more in driving this
issue than to take this program on the basis of money and willingness to do
it; that the same circumstances have always been there; he could envision the
Township coming and say that the same thing would be done; that this is a
dramatic, almost traumatic change, and if there is going to be that there
must be great, compelling reasons for it.
The Committee voted unanimously to adjourn at 9:00 p.m.
9&4h��
Darlene Garner
DRAFT -NOT APPROVED
minutes
HUMAN SERVICES COMMITTEE
April 26, 1993
7000 P.K.
Room 2402
PRESENT: Aldermen Davis, Drummer, Feldman, Fiske, Moran,
Washington
STAFF Kathy Brenniman, Jay Terry, Richard Grodsky, Ernest
PRESENT: Jacobi, Sylvia White, Harvey Saver, Darlene Garner
OTHERS Sally Mackert, Commission on Aging; Sally Ennis,
PRESENT: Mental Health Board; Gael Mennecke, Combined Health Appeal;
Tom Jager, United Way
PRESIDING: Alderman Fiske
CALL To ORDER:
The meeting of the Human services Committee was called to order at 7:08 p.m.
MINUTES
The minutes of the Human Services Coimaittee meeting of April 13, 1993 were
considered. The following corrections were noted.:
Page 7, paragraph 1, line 17: the word "about" should be changed to
"above". Page 10, paragraph 1, line 6 should be amended to read:
....hearing; noted that civil service plotection would not be available if
they were employed by the Township. Page 13, paragraph 2, line 22 should
be amended to read: felt the 1978 Task Force report........
With these corrections, the minutes were unanimously approved (5-0).
Alderman Drummer entered the meeting at this point.
COKKUNICATI ONS
Recreation Devartment Monthly Narrative
Alderman Feldman asked about the Lakeshore Arts Festival regarding the
number of applications received and the exhibitor spaces available. Mr.
Grodsky responded he did not have the exact figure of applications
received, but that it was well over 200; that the exhibitor space is a
fixed number. He felt the Festival would be very successful.
Bicycle and skateboard Education & Eaforcement Plan
Alderman Davis questioned the meaning of "pre -payment of fines" and how
this would be accomplished. Chief Jacobi stated that at the current time,
there was no mechanism for writing tickets for bicycle and skateboard
Y i i I l I I WI II I I I, I ilk
HUMAN SERVICES COMMITTEE
minutes of 4/26/93 . . .Page 2
violations. He noted that the Police Department was working with the
Legal Department to develop a plan to be implemented this year that
included a recommendation to change the ordinances on bicycles and
skateboard, which would improve the system for processing and disposing of
violations. Chief Jacobi also explained that "pre -payment of fines"
actually meant that fines could be paid prior to going to court for a
violation. Alderman Davis suggest that another term be chosen to replace
"pre -payment" of fines as it could be confusing. She also wanted to see
more focus on education. Alderman Feldman concurred with Alderman Davis.
He noted that the memo also indicated that "tickets" be rubber -banded to
every bicycle parked on sidewalks in he central business area; that the
term "tickets" was also confusing and suggested the word be change to
"notice".
Alderman Fiske asked about bicycle parking. chief Jacobi indicated that
because there are not enough resources available, Parking Enforcement
officers would be trained to warn or cite violators.
Board and commission Orientation
It was the Committee consensus that this communication be forwarded to all
boards, committees, commissions and staff for the purpose of developing
revised guidelines and a standard set of orientation practices.
CONSIDMWION OF A REQUEST TO ADD COMBINED HEALTH APPEAL_(CHA) AS A_QITY
CHARITUILF, _PAYROLL DEDUCTION
Gael Mennecke, Public Sector Coordinator of CHA introduced herself and passed
out materials to the Committee. She spoke of how CHA has conducted combined
appeals for donations through payroll deductions in other areas of the State;
noted that employees would appreciate the opportunity to support a wide
variety of charitable choices through payroll deduction. Ms. Mennecke
indicated that -the cost would be minimal; that the CHA would not hurt the
local United Way drive. She said that through a study by the National
Committee for Responsive Philanthropy and a similar one conducted by Yale
Institute showed that contributions increased through the process of adding
new organizations to payroll deduction.
Alderman Drummer expressed his concern that additional charitable deductions
through payroll might lower participation in the United Way; that he wanted
to hear from employee groups as to how they would feel. He felt there needed
to be a more organized way to go about this; that he was not ready to commit
to this proposal. Ms. Mennecke suggested that the Committee develop
guidelines regarding combined charitable payroll deductions as it was quickly
becoming the way of the future. She reiterated that this program might cause
participation in the United Way to decrease slightly in the beginning, but
that it would go back to its normal status in the near future.
Alderman Davis asked if there were some intermediate action that could be
taken. She agreed with Alderman Drummer, saying that perhaps CHA brochures
could be distributed to the employees for now, and felt that the Committee
should develop guidelines for future requests. Alderman Washington agreed
with Alderman Drummer; said she wanted to know how the employees felt.
v
HURM SERVICES CONKITTRR
Minutes of 4/26/93 . . .Page 3
Alderman Feldman reaffirmed Alderman Drummer's suggestion regarding
developing guidelines to follow. He noted that the United Way represented
the third pillar of funding of social service agencies; and that he would be
hesitant to change that relationship. However, he indicated he had no
objections to passing out information to employees. Alderman Drummer said he
would not recommend that step and reiterated his desire to learn how the
employee groups would feel about this.
Alderman Moran noted the special relationship between the City and the United
Way. He stated his desire to see the Yale study Ms. Mennecke spoke of in her
presentation.
Alderman Feldman questioned if the United Way funded any organizations on the
Combined Health Appeals' list. Mr. Tom Jager, Executive Director of the
United Way of Evanston answered that the UW does fund local branches of CHA
organizations such as the Visiting Nurses Association Hospice and the Mental
Health Association of Evanston. Alderman Feldman asked Mr. Jager if UW money
was spent locally or nationally. Mr. Jager said the funds were spent only
locally.
Alderman Feldman said he didn't see how the Yale study would affect his
decision. He made a motion to not approve Combined Health Appeal's request.
Alderman Davis felt there should be some codification of quidelines for the
future, as she felt other groups, in their need to raise funds, would also
apply to the City. Alderman Feldman amended his motion to include the
development of guidelines for future requests.
The Committee voted 5-1 to approve the motion, with Alderman Moran having the
dissenting vote.
QRDINANCE 23-0-93 1RSTABLISHING THE BNVIIR!2fflM BOARD
Alderman Davis asked that the ordinance be corrected; that it should state
that "the Environment Board will work jointly with the Energy Commission on
the establishment of an energy policy." She felt that there should be a
Memorandum of Understanding between the Environment Board and the Energy �.
Commission. Alderman Moran clarified that nothing would be taken away from
the Energy Commission.
A motion was made and seconded to approve Ordinance 23-0-93 Establishing the -_
Environment Board. The committee voted unanimously to approve.
APPROV&L OF THE ENVIRONMENTAL PLAN
Alderman Davis made a motion to approve the Environmental Plan. The motion ry
was seconded and the Committee voted unanimously to approve the Environmental_
Plan.
FLTRTiiER CONSIDERATION OF CITY/TOTriNSHIP EMERGENCY ASSISTANCE SERYLCE _
RESP!2NFz1B1L1TIES
Alderman Davis felt that the Committee should report back to the City Council
that there be no change in Emergency Assistance. Alderman Feldman felt it
should be done now.
W I I a II, i V Md IIV is ltliliI a Il i i, a l9lul
HUM SZRVIC98 COIWT
Minutes of 4/26/93 . . .Page 4
Alderman Davis made a motion that there be a recommendation to not transfer
Emergency Assistance Services to the Township. Alderman Feldman noted there
had been a strong case demonstrated against the Township managing Emergency
Assistance, and no similar argument in favor of the transfer.
supervisor Payne noted the memorandum from the City Manager indicated that
Emergency Assistance is a proper function of City government, and pointed out
that it is a proper function of the Township government too. She pointed out
that she was an elected official just as other elected officials in the City.
She stated her concern about the overall transfer of funds from the Township
to the City.
The Committee voted unanimously that there be no transfer of Emergency
Assistance services to the Evanston Township office.
The Committee voted unanimously to adjourn at 8:05 p.m.
(� aV.4�
Dariene Garner
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMKITTEE
MAY 17, 1993
7:30 P.M.
Room 2402
Aldermen Drummer, Feldman, Guthrie
Aldermen Holsman, Moran
Kathy Brenniman, Jay Terry, Richard Grodsky, Frank
Kaminski, Sylvia White, C. Louise Brown, Eric Anderson,
Darlene Garner
Sally Mackert, Commission on Aging; Nicki Pearson,
Mental Health Board
Alderman Drummer
The meeting of the Human Services Committee was called to order at 7:40 p.m.
The minutes of the Human services Committee meeting of April 26, 1993 were
considered and unanimously approved 3--0 as submitted.
Recreation Division Monthly Narrative
Alderman Drummer commended Mr. Grodsky, Superintendent of Recreation and
David Jennings, Traffic Engineer for their assistance in the formation of
a new Soccer League.
Public Health xPLAN Process Update
Alderman Drummer pointed out the request for the Committee and all other
Aldermen to identify persons in their respective Wards to represent the
constituents and groups within their community.
C. Louise Brown, Public Health Director, gave an overview of the IPLAN and
its current progress. She noted that as of January 1, 1993, the
established method for certification of local health departments (LDHs)
was repealed and that all LDHs were required to perform a self -assessment
process and develop a community health plan for certification.
Director Brown indicated they were entering the community phase of the
assessment; that there would be three task force meetings from which 15
persons from the community will be selected to represent three different
areas within the City. she indicated that the estimated time of
completion of the plan was June 1994.
.... .i of u.i Ili Jl it . kli . In, , , i 11 I , II I Li I I I
" A ,I DWI 1 i1 Wi 4i
HUMAN SERVICES COMMITTEE
Minutes of 5/17/93 . . .Page Z
Alderman Feldman asked how long the 15 people would be active. Director
Brown explained that whether there was a group of community members acting
as the committee or if the Human Services Committee feels it should be
involved in the process, the requirement was for a group of persons of the
community who meet periodically with the Health Department. Alderman
Feldman questioned what the relationship would be. Director Brown
indicated that the committee would act in a consultant capacity and give
input as to what services are needed, what services are being provided and
by who. Alderman Feldman asked how the 15 members would be selected from
the people who attended the group meetings. Ms. Brown said there was no
definitive selection process; that it was their intention to select
members from people active in the community who will provide leadership.
Alderman Feldman questioned what actual authority or power the committee
would have. Ms. Brown said the Committee would have no real authority.
Mr. Terry commented that, as discussed in the past, one of the issues was
the fact that Evanston does not have a Board of Health and hasn't had one
for over 10 years; that it has been felt that a body has been lacking in
administrative oversight and technical advice from knowledgeable people in
the community regarding public health issues; that it was hoped there
could be a body that is advisory only, but could provide a level of input
that we are perhaps not now getting.
Alderman Feldman questioned if the Human Services Committee would have
anything to do with examining the selection of the people on the
committee. He asked that the names be submitted to the Human Services
Committee along with the reasons why each person is chosen, with the idea
that each person would bring a unique perspective on public health. Ms.
Brown noted that the people chosen would have a track record of interest
in public health related matters. She stated that things have to move
quickly on this; that the state has given $2,000 to conduct these
meetings, and that the money has to be spent by June 30, 1993. Alderman
Feldman questioned what the money would be spent on. Ms. Brown noted that
a part --time person was being hired to help with the meetings.
Alderman Drummer questioned how often this process would have to be
repeated. Ms. Brown responded every four years. Alderman Drummer
suggested the Human services Committee request that the City Council
submit a list of names to Ms. Brown, and make them aware that their
participation is needed in these task Force meetings being held in their
individual Wards. Alderman Feldman asked if the Mental Health Department
(MHD) was included. Mr. Terry commented that copies of the IPLAN Update
and process were distributed at the previous MHB meeting; that the MHB
members are encouraged to attend any and all the community meetings; that
the community meetings will provide a real guide as to the extent to which
health issues are a priority within the community.
TOWNSHIP Is3UE6.
At this point, Alderman Drummer stated that the Human Services Committee
would convene as the Township Committee. He indicated they would follow the
procedure that the Township Committee had established for tonight; but that
as time proceeded and new ways were suggested the implementation of new
procedures would probably come about. Alderman Drummer indicated that the
Township has been running very smoothly and did not feel there would be any Tr
HUMAN SERVICES COMMITTEE
,Minutes of 5/17/93 . . .Page 3
difficulty in dealing with the Township issues. He noted there were a number
of programs such as the 50/50 Program and the Work Opportunity Program (WOP)
that the Township is involved with that isn't reflected in the actual
consideration of bills, medical payments and payroll. Alderman Feldman asked
that an orientation be provided to the HSC by the Township Director or
supervisor.
Alderman Feldman asked Alderman Drummer about procedures. Alderman Drummer
explained that in the past there was some difficulty in dealing with Township
issues, but that in the last year the Township Committee met once a month;
that the meetings have gotten shorter; that the agenda was laid out similar
to the HSC. He indicated that perhaps at budget time additional meetings
would have to be scheduled.
Q.A.A.-S. Client IQfoXmgtioq
Alderman Drummer explained that this report was used for tracking client
movement within the previous three month period; that the two significant
categories were Employment and SSI; that when clients go onto SSI they are
removed from the Township roles. He noted that the client load has been
consistent over the last year at about 140 cases. He indicated that
clients are required to participate in the job training program, and if
clients to not attend those sessions they are suspended or dropped from
the roles. Alderman Drummer felt that screening the applicants had a good
deal to do with the low numbers; that while there was no strict rules
followed in the past, the new Supervisor and Director have made rules and
keep them in force. Alderman Feldman asked about the Work Opportunity
Program. Mr. Terry said clients are expected to attend a weekly job
readiness program; those clients who have a substance abuse problem are
asked to get involved in a treatment program and are monitored as their
compliance; that suspensions result from a client who does not comply with
one or more of the rules of the Township. He noted that the Supervisor
has the ultimate discretion as to the length of the sanctions; that
depending upon the infraction the suspension can last 30, 60 or 90 days.
Township Monthly Bills, Medical Paym!tnts and Pa3roll
Alderman Drummer gave an overview of the Town Fund and the General
Assistance (GA) Fund; that the levy for the GA Fund was approximately
$600,000, and the Town Fund $1.5 million. He noted that $500,000 was
transferred from the Town Fund to the GA Fund. Alderman Drummer clarified
that the Committee has to approve bills from each fund. He explained that
the Cash Requirement report consisted of things that had to be paid now;
noted that the Committee has no authority to not pay bills; but that the
Committee could certainly request further information.
Alderman Feldman noted that the name Jeff Ward came up in more than one
location in the report. Alderman Drummer explained that Mr. ward has a
contract with the Township Office for computer consultant services.
Alderman Feldman asked if it were passible to get a computer report on how
much money was paid to one person over a period of time. Alderman Drummer
stated that the Revenue and Expense statement gives that kind of
information.
Alderman Drummer questioned the request for payment of April rents for the
room on the second floor of the Civic Center and Family Focus. He asked
for an explanation by the Township Director.
HUMAN SERVICES COMMITTEE
Minutae of 5/17/93 . . .Page 4
Alderman briefly described the Town Fund. Alderman Feldman asked if these
bills were, for the most part, those which the Township has agreed to fund
either through the Unified Budgeting Process (UBP) or on their own.
Alderman Drummer responded yes. He also raided a question about the Cook
County Township Officials dues; that he did not remember the amount being
as high as the current request; felt that a decision was made not to
participate. Mr. Terry believed that the last direction the committee
gave the Supervisor was that she was to evaluate whether or not it was
useful to continue; but there was not a specific direction. Alderman
Feldman asked if there was any way to know if the payments to the
community organizations were regular payments made monthly or annually.
Mr. Terry said the list shows that the Youth Job Center, and the Center
For Public Ministry is a yearly payment while the figure for BE -HIV is a
quarterly payment; that the rest of the payments were monthly. Alderman
Drummer asked staff to seek clarification from the Township Director as to
the changes in payment structure.
Mr. Terry stated, as an explanation for the format of the Medical Bills,
the Township Committee was created in the fall of 1989 and one of the
first issues it had to deal, with was a breakdown in the Township's Medical
Payment system; that the Township is liable for the medical expenses of
clients while they are on GA. He noted that considerable time and expense
was put in for a medical accounting system; that over the past four years
the current process has evolved. He explained that the difference between
the billing amount and the pay amount was that the Evanston Township
reimburses medical expenses at the Illinois Department of Public Aid's
reimbursement rate. Mr. Terry said the Vendor Summary Report indicated
those vendors in the community which billed and the amount that they are
receiving; that the Client Detail Report breaks; down the expenditures by
client. He suggested that as time goes on the Committee might want to
consider what kind of information it wants. Alderman Feldman asked if the
vendors realize they will not get the amount they bill for. Mr. Terry
indicated they are aware of that; and that in most cases where there is
such a large amount it represents one of the hospitals; that the
difference is written off under charity care. Alderman Drummer reiterated
how smoothly the billing was going now; credited the Township staff for
their efforts. In response to a question from Alderman Feldman, Alderman
Drummer stated that the lag time between billing and paying resulted only
from when the vendors submitted their invoices.
Alderman Feldman moved and Alderman Guthrie seconded for approval of
Township Monthly bills in the amount of $143,586.99.
At this point the Human services Committee was reconvened.
pLSCUSSION OF K—NAN SERVICE COMMITTEE PROCEDURES
Alderman Drummer stated that the duties of the HSC now consisted of the ;114-7
Township, Police services, Boards and Commissions, Unified Budgeting, and the
Farmer's Market. He noted that everything does not come before the HSC at
the same time; but that Police Services and Township would require
procedures. Alderman Drummer indicated that the memo prepared by staff Y =_
suggests various ways to deal with these issues; that for the Township the
recommendation was for Option #3 which is to allocate a specific time at one �Y
WIN -
meeting each month for Township matters. Alderman Feldman asked if Option #3_=
HUMAN SERVICES COMMITTEE
Minutes of 5/17/93 . . .Page 5
was consistent with Alderman Drummer's experience. Alderman Drummer said
yes. Alderman Drummer thought that once the HSC becomes familiar with issues
in the Township, the bills, the budget process, it will be a smoother
process. Alderman Feldman indicated his desire for maintaining the current
attention to assure a smooth running, non -controversial approach to Township
issues. Alderman Drummer suggested that the first meeting of the month would
include consideration of Township issues and bills and would be a regular
agenda item; felt that devoting a half an hour to the Township would be
sufficient; that if the need was seen to expand the time as necessary.
Regarding Police Services, Frank Kaminski, Acting Police Chief said the HSC
Committee would be reviewing the disposition of citizen complaints; explained
that a synopsis of each complaint would be presented to HSC. He felt the
number of complaints would be approximately 40 to 50 per year; that some may
be of a routine nature while some may go into more detail. He indicated that
in the past, complaints were placed on the latter part of the agenda and
would run anywhere from five to twenty minutes. Acting Chief Kaminski
commented that if a problem or issue developed there would be an executive
session would be called where a complainant may come and discuss the
complaint with the Committee. Alderman Drummer clarified with Acting Chief
Kaminski that when the HSC Committee receives the review from the Police,
most of the complaints have already been acted on; that the Chief has already
made a determination. He noted that all of the complaints involved personnel
and advised caution. Alderman Guthrie asked if the Police Department still
followed up on a Police call with a letter or post card asking about the
behavior of the Police. Acting Chief Kaminski explained that in the past
there was a survey done in conjunction with Northwestern University following
up with people who had called the Police which asked how the people felt
about the service from the Police; that now there is a brochure available to
people who want to make a complaint or even a compliment. He indicated that
other random surveys have occasionally been done. It was Committee consensus
that the Police Services report would be considered at the end of the second
HSC meeting of the month.
Alderman Drummer stated that the Committee needs to come up with a schedule
that will give the boards and commissions an opportunity to have a discussion
with the HSC. He noted that the Committee sees the boards and commissions at
least once in the fall during budget consideration and suggested that some
other time be scheduled. Alderman Feldman felt that staff should work out a
time schedule and inform the boards and commissions so they are aware of when
they should come to the HSC Committee; that this would give them time to
prepare. He also suggested that the Committee remain open to any initiative
from these people who might want to come before the Committee when they feel
it is necessary.
Alderman Drummer felt the Farmer's Market staff should come to the HSC
committee sometime in late May.
Unified Budaet Process
�. .a u, +. 141. ,,, a I I W h111.[Ni Y th%IMIt 74k II1.N1,,- 101 �i „ , %IIL .II II dI i Y Y 11 hl, , III II idyl iiIli 41"Iii
HUMAN SERVICES COMMITTEE
Minutes of 5/17/93 . . .Page 6
Alderman Drummer sought comments because of the fact that there has been no
planning for the fall. City Manager Anderson suggested that what might be
appropriate was for some planning to be done and return to the HSC in June
with a recommendation and have a member of the Committee serve so it can be
determined what has to be done. Alderman Drummer felt this was acceptable
and suggested asking Alderman Moran to serve as he has been involved with UBP
last year. Alderman Feldman felt that perhaps new Aldermen should be
involved as it was a very important experience to have; that it was the
single most service that would acquaint a new alderman about the delivery of
service and the condition of human services in all of its aspects. A
discussion ensued as to the total number of representatives in the past and
what can be done this year. It was the Committee consensus that for now
Alderman Moran would be asked to be the City representative until the
Committee received a report from the City Manager.
Alderman Drummer sought comments from the Committee as to what members would
like to see on future agendas. Alderman Feldman suggested that the
reorganization of the school system should be placed on the agenda. Alderman
Drummer said that Alderman Guthrie would be on the City/School Liaison
Committee and felt there would be a connection to the HSC. Alderman Feldman
noted that this was a very important issue to the community; that people were
deeply concerned about this issue; noted that people indicated a real concern
about many things including the quality of education, relationships between
schools, and other issues they felt were becoming crisis issues.
Alderman Drummer commented that the Human Services Committee was very good
about citizen participation and felt this would continue; that people are
actually encouraged to participate. Alderman Feldman asked if there was a
sign-up sheet and if it was for people who would like to speak to the
Committee. Alderman Drummer said there was a sign-up sheet but did not think 14
it was being used for citizens who wished to speak; that in the past citizens -s-
have made it known if they wanted to participate.
Sally Mackert, Commission on Aging asked if agendas could be provided to the
public, as well as copies of aay non -confidential papers that are being
discussed. Alderman Drummer said that maybe one or two packets would be
available, but that having them available for everyone probably could not be
done. He did agree that agendas could be provided. It was mentioned that
people could have their name put on the Human Services Committee mailing
list. Mr. Terry commented that in mailing information, it could not be
guaranteed to reach people before the meeting, but that information could
always be picked up. Alderman Drummer said that certainly agendas would be
made available, and that if there was an important issue related to the COA,
there would be additional copy available.
The Committee voted unanimously 3-0 to adjourn at 9:16 p.m.
r
'+��• f �'liL11i
Darlene Garner t.
f
W , 1u , 1'0 , W.1161, II lidu i, dl,Akh .u4
. DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
June 7, 1993
7:30 P.M.
Room 2402
PRESM: Aldermen Drummer, Feldman, Guthrie, Holsman, Moran
STAFF Eric Anderson, Kathleen Brenniman, Richard Grodsky,
PRESS, Don Wirth, Jay Terry, Darlene Garner
OTHERS Sally Mackert, Jane Baker, Commission on Aging;
PRESENT: Nicki Pearson, Mental Health Board; Dennis Newton, Margaret
Hallen, Recreation Board
Alderman Drummer
The meeting of the Human Services Committee was called to order at 7:36 p.m.
x -,t�Y . .
The minutes of the Human Services Committee (HSC) meeting of May 17, 1993
were considered. Alderman Drummer pointed out that his comments concerning
commending Mr. Grodsky and Mr. Jennings was for their assistance in solving
a problem with the Soccer League rather than the formation of a new Soccer
League.
With that amendment, the minutes of the HSC meeting of May 17, 1993 were
approved unanimously (5-0).
90MMUNICATIONS
At this point, Alderman Feldman entered the meeting.
M nston Communitv Foundgtion Grants
Alderman Drummer noted that Mr. Terry's memo indicated the Department of
Health and Human Services would be directly involved with the grant to the
Evanston 4Cs regarding the expansion of the pool of home day care
providers. He noted former alderman Beth Davis was the committee's
liaison regarding child care matters, and that members need to become more
involved in this issue.
gecrgation Board Policy Regarding A Free Beach Day
Alderman Holsman asked if the free beach day would be at Clark street
Beach only or would other beaches be included. Ms. Hallen indicated it
would occur at Clark Beach only. Alderman Holsman asked if asking for the
name of the child's school was sufficient for identification purposes.
Ms. Hallen noted this was just one way in lieu of any other
identification. Alderman Moran noted his agreement that Clark Beach was
HUMAN SERVICES COMMITTEE
Minutes of 6/7/93 . . .Page 2
41
the most significant beach; that considering the budgetary concerns of the
Recreation Department, he hoped the experiment worked out well.
At this point, the HSC convened as the Township Trustees for consideration of
Township bills and other issues.
Alderman Drummer indicated the packet contained a memo from Veranda Jolliff,
Executive Director of Evanston Township which contained responses to
questions asked at the previous HSC meeting of May 17, 1993. Alderman
Drummer noted the Committee had not received a response to questions asked at
the Township Committee meeting in March regarding paid training and Marino
Construction. He requested a response from Ms. Jolliff.
GAAS Client Resort
Alderman Holsman asked about Other Active Clients in section lc. It was
the Committee Consensus that this title actually meant ongoing or
continuing clients.
Alderman Drummer said the client load of approximately 140 was continuing
to be constant; that there was a good indication that things would hold
fairly steady in the Township. He reminded the Committee that there was
close to $1 million dollars in surplus Township funds, which the Committee
would be required to deal with in the very near future.
MONTHLY ,DILLS
Alderman Moran questioned two expenditures for Life Insurance. Mr. Terry
explained that the second Life Insurance expenditure listed was for
employee benefits for Township employees; that the benefit package for the
Township was similar to that of the City's. Alderman Drummer suggested
the first Life Insurance listing be paid and seek an explanation from the
Township, and Alderman Moran concurred.
Alderman Drummer asked for an explanation of the "Blanket Bond Renewal."
Alderman Holsman asked if the S300 requirement for Jeff Ward was for
computer services, and was it a monthly item or just as needed. Alderman
Drummer explained Mr. Ward had a monthly contract with the Township, but
was also performing computer upgrade work outside the scope of the
contract. He requested an explanation from the Township Supervisor for
this bill. Alderman Feldman asked if Mr. Ward was a contract consultant,
and how long has he been with the Township. Alderman Drummer said yes and
that he has been with the Township for 2 years. Alderman Feldman asked if
Mr. Ward was on a monthly retainer and what it included. Alderman Drummer
thought the contract was renewed every six months; that he performs
monthly maintenance on the equipment; but in addition to that, Mr. Ward
was working on upgrading the computer systems in the Township. Alderman
Drummer also noted that Mr. ward has performed services regarding
equipment breakdowns that fall outside the scope of the contract.
Alderman Drummer noted that Mr. Ward was selected by the Township and the
Township Committee with a consultant's advice; that he was considered to
7
HUMAN SERVICES COMMITTEE
Minutes of 6/7/93 . . .Page 3
be an expert in the Rbase system. A discussion ensued concerning
equipment and consultants in the past and how the Township system has
improved.
Alderman Drummer still sought clarification regarding rental payments and
the timeliness of submission for payment; that the process called for
payments to be processed for a month ahead. Alderman Guthrie noted that
the invoice was dated May 26; that it was a May bill for June rental.
Alderman Drummer still felt the rental payments were a month behind; that
the Committee should be approving rent bills for July, a month in advance.
He indicated this had been a major problem in the past. He felt this
should be checked into; that in July the Committee should approve July
bills and rental payments for August. Alderman Moran questioned the fact
that the rent invoice was dated May 26th; that this was the first meeting
after that date. Alderman Drummer explained that the Committee approves
the rent payment, but that the Township does not pay it until it becomes
due. The Committee continued discussing the timeliness of rental
payments, and asked staff to check invoice dates as to whether it is the
Township's date or vendor's date.
Alderman Moran asked about the invoice for the Evanston Community
Defender, and whether it was an amount separate from the Unified Budget
Process (UBP) allotment. Mr. Terry explained that the figure was the UBP
allotment divided by 12 months.
Alderman Guthrie asked about the April expenditures of $10,000 for City of
Evanston Emergency Services. Mr. Terry explained this was the City's
Emergency Assistance unit which was part of the Department of Health and
Human Services; that they provided rent, utility and housing assistance;
that the program is supported by funding from Evanston Township; that the
Township reimburses EAS for such things as food assistance and certain
categories of housing assistance; that it was a cost reimbursement
contract. He noted this item would appear every month ranging in amount
of between $8,000 and $12,000 a month.
Alderman Drummer asked about the item "City of Evanston, Collector's
Office", May contract. Mr. Terry said he would look into that.
In response to a question from Alderman Moran regarding "Public Storage,"
it was explained this expenditure was for storage of records. Alderman
Drummer asked for an explanation of the item of tools for a client.
Hedical Bills
Alderman Drummer commented that the packet did not include the detailed
report of client medical bills over $2,000. He noted there were some
specific bills which required an explanation from the Township as to what
they entail.
The Township Trustees unanimously (5-0) voted to approve Township bills,
payroll and medical payments in the amount of $130,681.50.
Alderman Drummer noted that he would discuss a schedule for an orientation by
the Township Supervisor and then report back to the HSC Committee.
HUMAN SERVICES COMMITTEE
Minutes of 6/7/93 . . .Page 4
Alderman Feldman asked regarding the issue
Manager Anderson responded that a meeting
necessary; that a contract document must be
the Committee. He was hoping to have that h
the only conversation that has been helc
regarding the move of the Township main
Alderman Drummer asked Mr. Anderson if any
Mr. Anderson responded he hoped no further
of the $500,000 transfer. City
vith the Township Supervisor was
put together and brought back to
y early July. He also noted that
l with the Supervisor has been
offices to the second floor.
legal action would be required.
legal action would be required.
At this point, the Committee reconvened as the Human Services Committee.
Dennis Marino introduced himself as staff person to the Farmer's Market
Commission. He indicated that the Market began Saturday, June 5th and
included 34 farmers as well as 40 Evanston not -for -profit organizations who
were raising money through bake sales at the Market. Mr. Marino explained
that this year will include an Evanston -based not -for -profit day at the
Market which will gave an opportunity for these organizations to have tables,
and be able to distribute literature and sign up new members and volunteers.
Alderman Guthrie asked how the determination would be made concerning a not -
for -profit organization. Mr. Marino indicated there were applications for
the not -for -profit organizations; that they must note if they are
incorporated in the State of Illinois and if they have a 501C3 tax status
with the I.R.S. Alderman Guthrie questioned if the 501C3 status was an
eligibility requirement. Mr. Marino responded no; that if a determination is
made that the organization does meet the profile of the other groups in terms
of what they provide in the way of services then they would qualify.
Alderman Guthrie noted that the State of Illinois is more lenient; that the
I.R.S. used to charge $300 - $400 dollars to file for 501C3 status, which
meant many organizations would not file due to the costs. Alderman Guthrie
requested a copy of the application.
Alderman Guthrie asked regarding open dates for the bake sales; and if it is
publicized that the date is still available. Mr. Marino stated that the open
dates were left open to allow other groups to participate who had not yet
done so. Alderman Guthrie asked if a lottery was used or if organizations
requested specific dates if there is more than one request for that date.
Mr. Marino explained that the groups are asked what their first three dates
in terms of preferences; that this year almost all the dates were honored,
and that most groups had more dates to work with. He noted that if an
organization requested more than one date, they were asked to wait one week
to allow other groups to have a date. Alderman Drummer asked if there were
any fees required for the not -for -profit organizations and Mr. Marino
responded no.
sally Mackert, Commission on Aging, asked if it would be possible for
municipal boards and commissions who are looking for volunteer assistance to
also be involved, even if they did not have a 501C3 status. Mr. Marino
thought that might be possible. Alderman Moran felt that many of the
organizations did not have the 501C3 status and did not see the necessity of
having a 501C3 status. Alderman Guthrie concurred, but felt that questions
should be asked; that what staff has developed sounded good.
r
HUMAN SERVICES COMMITTEE
Minutes of 6/7/93 . . .Page 5
• N -1
Alderman Feldman asked if there have been any plans or developments regarding
Unified Budgeting. Mr. Anderson responded no. Alderman Drummer noted that
Mr. Anderson indicated he would be coming back to the Committee next month to
discuss Unified Budgeting.
The Committee unanimously voted to adjourn at 8:25 p.m.
♦
♦ C�
Darlene Garner
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
June 21, 1993
7:30 P.M.
Room 2402
PR S Aldermen Drummer, Feldman, Guthrie, Holsman, Moran
STAFF Eric Anderson, Richard Grodsky, Frank Kaminski,
PRESBNT_;_ Robert Page, Ronald Pryor, Jay Terry, Darlene Garner
OTHERS Helen Leister, Commission on Aging; Ann Jennett,
PRESENT; Youth.Job Center; Terry Jenkins, Washington National
Foundation; Betty Payne, Township Supervisor; Veranda Jolliff,
Township Director
Alderman Drummer
CALL To ORDIR
The meeting of the Human Services Committee was called to order at 7:36 p.m.
MINUTES
The minutes of the Human Services Committee (HSC) meeting of June 7, 1993
were considered. Alderman Drummer pointed out that Township issues were not
on the agenda tonight.
KsMIUMMYOM ;F�
Recreation wartment Monthly Narrative
Alderman Holsman asked if the only programs for high school students were
at Fleetwood-Jourdain, or were there other programs at different
locations. Mr. Grodsky explained that there were a number of programs at
other sites including Mason Park basketball; that the high school, in
coordination with Mothers Against Gangs (MAG) conducts a program.
Alderman Holsman noted there were a number of high school teens in the eth
Ward who were either unwilling or unable to travel north to attend these
programs. Mr. Grodsky suggested that those teens should call the
Recreation Department.
DISCUSSION OF THE EVANSTON EMPLOYMENT AND TRAINING COUNCIL (EETC) NEEDS
ASSEASMENT REPORT
Mr. Terry Jenkins, Executive Director of the Washington National Foundation,
and staff person to the EETC was introduced. Mr. Jenkins explained that the
Washington National Foundation, with a grant from the Minority Economic
Resources Corporation (MERC) established the EETC. The EETC then employed
the services of Ms. Valerie Wohl to assist in the needs assessment study of
Evanstonians ability to compete for entry level positions in Evanston
businesses, which began in the spring of 1992, and lasted approximately six
or seven months. He noted that reports of the study and recommendations
HUMAN SERVICES COMMITTEE -
Minutes of 6/21/93 . . .Page 2
began after the first of this year. Mr. Jenkins indicated that the report
was not intended as a critique of systems delivery, school systems or
employment training, but rather a "snapshot" of the way thingn are at the
present with suggestions as to how or what might be done to improve the
situation. He noted that the methodology included approximately 50
interviews, both by mail and in person; that each category .included
individuals, business heads, government representatives and not -fur -profits
that were associated with the issue of employment or employment training.
Mr. Jenkins stated that the conclusions of the study could be broken down
into five areas:
1) Potential employees often lack base skills in reading, writing and math;
or have certain cultural characteristics that keep them from obtaining
their employment goals. Employers indicated that job readiness skills,
and life experience skills were also lacking. Programs which meet these
needs must give greater attention to these base skills and presentation
issues.
2) There was a critical need to target growth industries of the future
including education, health care, business services and retail as opposed
to industrial and manufacturing for Evanston; that there was a substantial
majority of the population being studied that did not believe they should
leave Evanston in order to be employed.
3) Vocational programs remain an underutilized resource, primarily due to
negative attitudes about them in Evanston. Addressing these image
problems will be an important component in addressing the problem.
Apprentice and mentoring programs in expanded fields could be implemented.
4) Employment and training resources in the public and private sector are
substantial in Evanston, but the need for coordination to fill the gaps in
services is also needed; and much greater specialization among providers
could be helpful. The entities in the network are involved in competition
for clients, funding and "turf"; that this does not lend itself to overt
cooperation. It was suggested that partnerships between members of the
business community and employment and training organizations would ensure
the programs are tailored to employers' needs. Middle and small firms
indicated they would like to be involved in this partnership.
5) Where do we go from here? The first thing to be done was to complete the
study and make it available throughout the community, and make
presentations to as many places as possible. It was hoped that the EETC
provide the impetus, and would be available to assist. The thought was
that new agencies would be created; that there would be a new megasystem
created. The EETC felt that when the report was done, their job was done,
except to serve as a resource and be out in the community to encourage the
good system we have to be better..
In summation, Mr. Jenkins noted that while there have been many suggestions
made to address the problems and improve the accomplishments of each program,
some ideas lend themselves more easily than others due to youths in Evanston.
He said one notion was that Evanston could create an employment development
leadership team which would design and implement a comprehensive system to
HUMAN SERVICES COMMITTEE
Minutes of 6/21/93 . . .Page 3
which all agencies would ascribe. He noted that agencies may see this as
invasive and outsider meddling in areas that are better understood by
individual agencies; that such a megasystem might alienate members rather
than encouraging cooperation. He indicated that most providers do not want
to add more bureaucratic structure which would require more paperwork, rules
and regulation. Mr. Jenkins stated that a more realistic and feasible plan
might be to organize partnerships at many levels rather than creating one
huge system; that partnerships could be formal or informal and could be
promoted among service providers, schools, colleges, temporary employment
agencies and businesses in the area to address client needs.
Alderman Moran asked if EETC has given more thought in terms of what it can
do. Mr. Jenkins said yes. He noted that Bank one has been engaged in a
conversation with the high school in the last few months concerning careers
in banking; that it would involve developing a curriculum between business
and the high school; summer employment; internships during high school; a
relationship with Oakton College in conjunction with the high school's Two
Plus Two Plus Two program which might provide a real opportunity and might be
pursued. Mr. Jenkins said that EETC's goal was to provide quiet leadership;
that EETC did not have all the answers. Alderman Moran asked if the EETC saw
a role for the City Council, City government or the HSC in terms of carrying
this effort forward. Mx. Jenkins said yes, but wasn't sure what the role
would be; that he saw the City as being one part of a variety of initiatives.
He noted that the high school was working on this along with two members of
the EETC. He thought the City would want to be aware of what is happening
there as it relates to how the City uses its priorities.
Alderman Feldman noted that a significant amount of information in the report
was information he has known for years. He asked that if so many people know
what the issues and problems are, as expressed in the report, why was
Evanston in this position; why did we have kids that lack the basic skills
such as math, to speak english properly, to dress properly in an interview,
to answer questions correctly. Mr. Jenkins said he could only answer from a
businessman's point of view; but that it was probably a variety of factors:
1) there is some evidence that while the number of graduates that go on to
college for Evanston still remains high, there seems to be some evidence that
if you subtract this number from the number of high school graduates, seven
months after graduation, that number might be getting higher; 2) from an
economic point of view there are fewer entry level jobs, more competition;
that there are more kids getting less support and/or discipline from home.
He suggested that it might be a variety of factors; that one clear factor was
a disinterest in pursuing vocational education as currently defined in
Evanston; that it was not new, and individuals were stigmatized that if this
was pursued, there was something wrong with someone who did not pursue a
college education. Mr. Jenkins suggested there might be a hugh gap between
the quality of vocational education and the quality of academic education;
whereas, in other places where this need was sooner that Evanston did might
mean the quality of vocational education was much more advanced that what
Evanston defines as vocational. Alderman Feldman commented that he could not
understand the idea of students graduating from high school without the
necessary skills to find entry level employment. Mr. Jenkins reiterated that
the report was not a critique of the school system. Alderman Feldman asked
if the coordination between agencies in the community was what should be
focused on, which has been done in the past without a great deal of success.
J1fiI1ltlWM1i4rsiar �iVy11'YliififiY�i��'iydYli�9�i�wA hNI9ILIiiii, i Uh I . u I , . I 6 011,
HUMM SERVICES COMMITTEE
Minutes of 6/21/93 . . .Page 4
He noted that he would rather focus in on programs that dealt specifically
with the children's problem rather than another attempt to get agencies to
coordinate their efforts. He indicated his concern that the community is
responsible for taking care of the young people of Evanston.
Alderman Drummer said the report was very interesting, and the HSC needed to
concentrate more on where to go with the information in the report. Alderman
Guthrie asked if any members of EETC were pushing for some kind of
coordinated effort. Ms. Jennett felt the report has stirred everyone into
some kind of action; that everyone was taking it very seriously, and talking
about accountability. she felt the community had a tendency to think that
everything in Evanston was better than it really is; that this was a national
problem. She noted there was a move at the Youth Job Center (YJC) to do more
things such as apprenticeship programs and internships. It was her opinion
that there was a stigma concerning these problems; that status was so
important in Evanston; that the YJC has seen the direct benefit of a young
person getting a job that has some status in the eyes of his peers in the
community. She also indicated there must be a breakdown of the barrier of
the "Haves" and the "Have Nots." she felt that the City needs to play a big
part in bringing about the changes necessary. Mr. Jenkins reiterated that
whatever changes and programs that are necessary must come from the agencies
and entities in town. He felt the next study or report should be
commissioned by someone other than EETC.
Alderman Drummer stated this was a topic which required more discussion. He
felt Alderman Feldman raised a key point which should be translated back to
the Task Force.
Mr. Terry commented that a presentation of the report was made to the
Employment Committee of the United Way Board; that the United Way issued a
report 3 or 4 years ago about youth employment; that some of the same things
were cited as problems, although it was not as comprehensive, and that they
may be moving in some direction in terms of coordination. It was his opinion
that the detail provided in the report was excellent; that service
coordination was not the answer to evert problem; that there were many
reasons why services don't get coordinated. In response to what Alderman
Feldman said, he felt we are asking certain institutions and agencies to get
in the value business, and was not convinced that everyone in the community
would welcome getting that. Mr. Terry noted that the breakdown has occurred
in families, churches, etc where the traditional values were taught; that it
was difficult in a diverse environment for some of the public institutions to
teach those values effectively.
Alderman Drummer indicated that the HSC would accept the report; that further
discussion and time was needed to thoroughly go over the report to see what
can be used. He noted he felt there were some things in the report which he
felt were contradictory to his ideas.. He indicated that perhaps the HSC
should invite Mr. Jenkins back to continue this discussion further. Alderman
Feldman wanted to know of the statistics given, what were the reasons for the
unsuccessful ones. Alderman Drummer wanted to know the racial breakdown of
the numbers. Alderman Guthrie wondered if, besides Mr. Jenkins, someone else
could be brought in from the EETC. Mr. Jenkins noted he would like to have
Valerie Wohl included in any future discussion. It was the Committee
consensus that there be a discussion in the future, and that more time would
ill,. m i, ml IN u i di l 11.9 i llll 0hi L i, ,, .1u,u, phi Ylll 11,.6 ,nI . ,i 11 i i u..11l
J i g , A, I u.
HUMM SERVICES COMMITTEE
Minutes of 6/21/93 . . .page 5
be scheduled. Alderman Feldman suggested that perhaps other meetings
scheduled by EETC should be in the evenings, which would make it more
accessible to the Committee and City Council members.
Acting Police Chief Frank Kaminski introduced Lt. Ron Pryor who is in charge
of Internal Affairs inspections, and Sgt. Robert Page who conducted the
investigations which were being reviewed by the HSC. Alderman Drummer asked
about the draft letter included in the packet which will be sent to any
complainants giving them information about the HSC and the appeal process.
Acting Chief Kaminski indicated there were seven complaints to be reviewed by
the HSC tonight.
Conrolaint
Reviews--(C.R.)
C.R. 1�922
014 Chief
Kaminski's recommendation:
Not Sustained.
The
Committee
unanimously
voted to approve the Chief's
recommendation.
C.R. #92-046
Chief
Kaminski's recommendation:
Not sustained.
The
Committee
unanimously
voted -to approve the Chief's
recommendation.
C.R. #92-0
4Q Chief
Kaminski's recommendation:
Not Sustained.
The
Committee
unanimously
voted to approve the Chief's
recommendation.
C.R. #93-OOZ Chief
Kaminski's recommendation:
Not Sustained.
The
Committee unanimously voted to approve the Chief's recommendation.
C.R. #93--003 Chief Kaminski's recommendation: Sustained. Alderman
Moran asked what rule was violated regarding searches. Chief Kaminski
responded that the general order violated in this case had to do with the
fact that the particular officer in question did not follow administrative 777
procedures for invasive searches. The Committee unanimously voted to re
approve the Chief's recommendation.
C.R. #93-004 Chief Kaminski's recommendation: Unfounded. Alderman
Feldman questioned the difference between Unfounded and Not sustained.
Chief Kaminski said Unfounded refers to the fact that the allegations were
proven false; that there was no credible evidence to support the
allegations; and Not Sustained indicates there was insufficient evidence
to prove or disprove the allegations. The Committee unanimously voted to
approve the Chief's recommendation.
9,R,_#93-005 Chief Kaminski's recommendation: Not Sustained.
Alderman Drummer wondered how the Committee would be able to keep track of
certain .incidents such as how many times an officer has been involved in
a complaint; and how many times an officer has the same type of complaint
against him. He also asked if there was a way to confidentially obtain an
officer's name who is involved in a complaint. Chief Kaminski responded
yes. Chief Kaminski indicated that the Police Department has an internal
mechanism to follow up on complaints on a regular basis to determine if
there are patterns; that from those patterns the Police Department would
HUMAN SERVICES COMMITTEE
Minutes of 6/21/93 . . .IPage 6
determine what actions to take. Alderman Feldman questions what the
trigger would be to indicate there was a problem. Chief Kaminski
responded that they look at who the officer was, what was the complaint,
how many times the same type or similar complaint is made against the same
officer, use of force complaints, resisting arrest complaints; that these
are the basic red flags the department looks for. Alderman Drummer
indicated that the Committee would like to be made aware of any recurring
situation.
Alderman Feldman asked if the Police Department was aware of complaints
per police/citizen encounter. Chief Kaminski said that the Police
Department prepares an annual report which breaks down the types of
characteristics of the allegations which are made. He noted that
basically complaints that are frequently seen are that the officer acted
unprofessionally, disrespect to the citizen, illegal searches, excessive
force. He also indicated that the Bureau of Internal Affairs prepares an
annual report.
Alderman Guthrie asked if, according to the annual report she received,
the yearly total of complaints averaged around 50 complaints. Chief
Kaminski responded that in the years he has been with the Police
Department, the number averages between 40 and 5o complaints. Alderman
Guthrie asked how Evanston compared with other communities. City Manager
Anderson stated there were fewer complaints, with less 'severity compared
to other communities. Alderman Drummer asked if any complainants
requested to come before the HSC. Chief Kaminski responded that there was
possibly one from #92-048. Lt. Pryor indicated there is the necessary
time for appeal available to the complainant
Regarding C.R. #93006, the Committee unanimously voted to approve the
Chief's recommendation of Not sustained.
OTHER BUSINESS
Alderman Drummer indicated that Township supervisor Betty Payne and Township
Director Veranda Jolliff were present. He indicated that in the future he
hoped that Supervisor Payne or Director Jolliff could appear before the
Committee to give an orientation to the HSC.
Supervisor Payne said that with the new administration and new Committee
members, she felt this was a good time to speak to the Committee about
clarifying questions that were noted in the last HSC minutes of June 7th.
She indicated that the previous Township Committee had requested a report on
the expenditures to Professional Training Consultants for clients in the
Marino sewer project, and she submitted it to the Chairman. Supervisor Payne
answered questions asked at the HSC meeting of June 7, 1993. She indicated
that the first life insurance expenditure was for an employee and was being
paid by that employee. Regarding the Blanket Bond Renewal, Supervisor Payne
explained this was a four year policy to protects the Township. She
indicated in regards to the rent payment, it was just of scheduling; that
normally the Township pays on a monthly basis, but did not make the list in
time. Alderman Drummer said that in the past the Township Committee was
operating with the idea that rental payments would be handled a month in
HUHAN SERVICES COMMITTEE
Minutes of 6/21/93 . . .page 7
advance, and felt this was no longer the case. Ms. Jolliff stated that all
of the vendors were aware of the Township's payment schedule; that since they
all accepted this schedule, including the City of Evanston and Family Focus,
this should remain. Alderman Drummer recalled that it was the City of
Evanston who demanded that their rent be paid on the first of the month; that
usually Committee meetings were after the first of the month. The was
continued discussion between Alderman Drummer and Supervisor Payne and
Director Jolliff regarding the rental payments.
supervisor Payne explained that the expenditure of $175 was for the purchase
of tools for a client so he could be removed from the G.A. roles. Alderman
Moran asked what the policy was for making purchases for clients that may be
looking towards an employment situation. Director Jolliff responded that
$2,000 per year was.budgeted for this type of expenditure; that purchases
were done for clients who showed a willingness to work and re-establish their
lives; that the Township has never gone over the budgeted amount. Director
Jolliff noted that if a client fails to show up for work and money has been
spent for tools or clothes, that money would be taken out of the client's
monthly check until it was paid.
Supervisor Payne stated that the missing client detail report was just an
oversight; that it would be included in future packets. she also explained
that with all the Changes going on in the City; that there was nothing new at
the Township, and explained that she would be making some changes; that she
was calling the Committee's attention to things that have been done in the
past which could be avoided in the future. she noted that in the past many
hours had been spent discussing programming, operational issues,
administrational issues and staff issues; that those are issues that fail
under the Township Supervisor. It was her hope that questions from the
Committee would not continue to find it necessary to discuss each and every
expenditure; that this should be at the discretion of the supervisor. She
noted that it might have been necessary in the past, but felt it was no
longer necessary now or in the future. supervisor Payne indicated she would
not hesitate to ask the Committee for advice or input, but she did not want
the Committee to expect an explanation for every administrative item which
appears on the Bills List. Alderman Drummer stated that the Township was
operating at the maximum level of efficiency, but indicated that the
Committee and Council were Trustees of the Township and are responsible to
the citizens of the Township. He felt the Committee must have latitude to
ask questions regarding items on the bills list which the Committee did not
understand. He noted that the Committee was here to assist, help the
Township progress and back up the Township; that he believed in protecting
the Township and the office of the supervisor. Alderman Drummer and
Supervisor Payne continued their discussion.
Alderman Feldman said he had difficulty with supervisor Payne's statement
about not answering questions. He noted, as an example, Alderman Holsman's
question regarding a $300 monthly expenditure for Mr. Ward's computer
services; that he felt he had the right to question what services were being
received for payment. Supervisor Payne stated that if an expenditure was
totally out of line, a question would not be inappropriate, but noted that
basically every expenditure was budgeted and approved by the Committee. she
reiterated that she would explain financial issues, budgetary issues, but did
HUMAN SERVICES COMMITTEE
Minutes of 6/21/93 . . .Page 8
not feel it was necessary to have the type of scrutiny that has occurred in
the past.
Alderman Moran stated that his constituents call him asking if he voted on
certain issues, and how he voted; that he felt he had to answer them, because
he felt he could not tell them that they had no right to asked him how or why
he voted. He stated that as elected officials, the Supervisor and the
Committee were accountable to the public for what is done; that as Trustees
of the Township the Committee has an absolute fiduciary duty to make sure
that the work of the Township is going forward in a proper way. Alderman
Moran noted he was not saying that he would be overly intrusive of the
Supervisor's administration but could not accept the general premise that
there are areas the Committee can inquire about, and not ask questions about
other areas. Supervisor Payne stated she did not say the Committee could not
ask questions, but rather she did not feel an explanation was necessary on
administrative, programming, operational and staffing decisions. Alderman
Drummer stated that the Committee had no authority to tell the supervisor who
to hire, or to lower a grant; that if the Supervisor wanted to run a new
program from the Town Fund, the Committee would have the right to question
the program. There was continued discussion between the Supervisor and the
Committee. After further discussion, it was the Committee consensus that the
Township and the Committee would move forward with continued cooperation.
Alderman Drummer asked if Supervisor Payne or a representative of the
Township could be in attendance at future Committee meetings. Supervisor
Payne asked if the Township could be on the agenda first. Alderman Drummer
agreed.
Mr. Terry indicated that the next meeting would normally fall on July 5th
which the City is celebrating the July 4th holiday. He noted that with the
exception of Township Bills, there is no current agenda item for the 5th. He
suggested that the bills be held over until July 19th, and the meeting of
July 5th be canceled. Director Jolliff stated that the payment of the bills
can't be held over. Alderman Drummer suggested that the Committee approve
Township Bills prior to the Council meeting on July 12th. It was the
Committee consensus that a brief meeting be held July 12th.
The Committee unanimously voted to adjourn at 9:47 p.m.
.� fir• � r ��j
Darlene Garner
H
PRESENT:
ABSENT.
STAFF
kRESENT:
OTHERS
PRESENT:
PRESIDING:
CALL TO ORDER:
DRAFT -HOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
July 12, 1993
7:15 P.M.
Room 2402
Aldermen Feldman, Guthrie, Holsman, Moran
Alderman Drummer
Eric Anderson, Herbert Hill, Jay Terry
Betty Payne, Township Supervisor
Alderman Feldman, Chair
The meeting of the Human Services Committee was called to order at 7:17 p.m.
Alderman Feldman noted that the only agenda item for this special meeting of
the HSC was a review of the Township Monthly Balls. He noted the
communication from the Supervisor concerning the legal expenses which she had
incurred, and was seeking authorization to pay.
Alderman Feldman asked Supervisor Payne if a check had already been issued to
the firm of Pelini and Scheffler. Supervisor Payne indicated it had not.
Alderman Feldman noted that it was customary for City business that bills for
legal services be reviewed by the Corporation Counsel's office for
appropriateness before authorization for payment was made. Alderman Moran
moved that payment of the Town Fund expenditure for the firm of Pelini and
Scheffler be held, and that a copy of the invoice be sent to the Corporation
Counsel's office for review and recommendation. Alderman Guthrie seconded
Alderman Moran's motion. The Committee voted unanimously to approve.
Alderman Feldman asked clarification on the expenditure of the computer in
the Assessor's office. Supervisor Payne stated she believed it was a
replacement for an existing computer.
Alderman Moran stated he would like to have some further discussion of the
legal expenditure which the Supervisor had incurred. He noted the
transmittal memo sent by the Supervisor indicated she expected to incur
future expenditures and asked the Supervisor if she had some idea as to how
much more would be incurred. Supervisor Payne said no. She noted there had
been no negotiation with the City, as yet, and was not sure how much
information she was going to require from an independent counsel, and what
work would be necessary in order to work out an accommodation with the City.
Alderman Moran asked the Supervisor to clarify what she meant by "working
something out," "getting an accommodation." Supervisor Payne indicated she
is open to receiving further information about a proposed transfer of funds
HUMAN SERVICES COMMITTEE
Minutes of 7/12/93 . . .Page 2
or a contract. She is open to receiving further communications from the
City, but she needs an impartial person to provide legal advice to determine
if the cash transfer proposed by the City is, in fact, a legal arrangement.
she said her original question had never been answered; wanted to know if it
was legal for the Township to transfer funds to the City to support their
operating budget. she asked must the City operate the programs that are
being supported by the funds; why couldn't the Township operate the programs
as well; that all Mr. Siegal said was that Trustees can contract with the
Township for services. she wanted to know if such a contract was a transfer
to the City to support their operating budget, was it legal. She explained
she needed someone impartial to provide that viewpoint to her.
Alderman Feldman asked if the Supervisor wasn't implying that a Judge would
be the person to make that decision. Supervisor Payne said perhaps the
Attorney General of Illinois could be that impartial person. Alderman Moran
noted that the Pelini invoice indicated considerable time had been spent
soliciting an opinion from the Attorney General's office. He was wondering
whether such an opinion was forthcoming. Supervisor Payne indicated she did
not know, but she was waiting for a response from the Attorney General's
office. Mr. Anderson pointed out to the Committee that the Corporation
Counsel also serves as the Township Attorney. supervisor Payne said she had
some concerns with that relationship; felt that opinions coming out of that
office always lean towards the City. She did not feel she could be
represented properly; needed an impartial person; noted that if there were a
legal dispute between herself and the City, it would be impossible for both
sides to use the same legal services. Mr. Hill noted that he has been
providing opinions to the Township and the City for 14 years; that Mr. Siegal
has been doing it for 30 years. He felt that the opinions issued by himself
and Mr. Siegal have always been fair and impartial; that they are based on
what they believe the law to be. He noted that Supervisor Payne describes it
as a transfer; that it is not a transfer; that when the Township budget was
approved the Trustees authorized funds for a purchase of services in the Town
Fund. He noted that he had received no written request for a legal opinion
from the Supervisor on this issue; that had he received same he would be
happy to provide it. Alderman Feldman asked for clarification if Mr. Hill
was saying the Trustees never received a legal opinion on the transfer issue.
Mr. Hill indicated he gave an oral opinion at the City Council meeting where
the Township Budget was approved. He had received no written request from
the Supervisor for an opinion in this matter.
Supervisor Payne noted that the term "transfer" had been utilized extensively
by members of the past Township Committee and by members of the City Council
on the night the Township Budget was approved; that the term "contract" was
first used the night the Township Budget was approved; that she had never
heard the term used before until Mr. Hill brought it up.
Alderman Feldman asked if there
was any room for dialogue
to work this
situation out. Supervisor Payne
again indicated that she had
first learned
r5-'
about the "contract" possibility
in the City Council meeting
at which the
budget had been approved; that there had been no subsequent
communication
about that possibility. Alderman
Feldman indicated he would call Supervisor
Payne in an effort to work the situation out.
It
HUMAN SERVICES COMMITTEE
Minutes of 7/I2/93 . . .Page 3
The Committee unanimously approved a motion to approve Township monthly bills
in the amount of $127,623.80.
The Committee voted unanimously to adjourn at 7:35 p.m.
Jay Terf�
q
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
July 19, 1993
7:30 P.M.
Room 2402
Aldermen Drummer, Feldman, Guthrie, Holsman, Moran
STAFF Eric Anderson, Herbert Hill, Richard Grodsky,
PRESENT: Don Wirth, Jay Terry, Darlene Garner
OTHERS Baila Miller, Commission on Aging; Nicki Pearson,
PRESENT: Mental Health Board; Margaret Hallen, Irving L. Finston,
Recreation Board; Alderman Arthur B. Newman; Betty
Payne, Township Supervisor; Corrine Scott
PRESIDING: Alderman Feldman
CALL TO ORDER:
The meeting of the Human Services Committee was called to order at 7:36 p.m.
MINUTES
The minutes of the Human Services Committee (HSC) meeting of June 21, 1993
were unanimously approved as submitted.
The minutes of the HSC meeting of July 12, 1993 were unanimously approved as
submitted.
COMMUNICATIONS
1992 Lona Term Care Annual, Report
Alderman Drummer asked for an explanation of types "A", "B" and "C"
violations. C. Louise Brown, Public Health Director explained that
violations are based upon a deviation of the ordinance or State rules and
regulations. She indicated that an "A" violation is a situation or
occurrence in which serious injury or death results: a "B" violation is
a situation that occurs which might directly affect the health, welfare or
safety of the resident: a "C" violation is a situation which indirectly
affects the health or welfare of a resident. She noted that the
violations can be cited from an investigation of a complaint, licensure
inspection, or any time that staff are in the facility and have an
occasion to view the records, the care, overall conduct of staff and the
facility.
Alderman Moran asked if there was a separate State team that does
licensing inspection beside our City team. Director Brown noted that
Evanston was the only municipality in the State of Illinois that acts for
the Illinois Department of Public Health (IDPH) in the long term care
facilities; that there is a contractual arrangement with IDPH to act for
the State; that IDPH does not come to enforce the State rules and
HUMAN SERVICES COMMITTEE
Minutes of 7/19/93 . . .Page
regulations; that the federal government has authorized the State to be
the agent for Medicare and Medicaid and often works with Evanston's Health
Department (EDH). In response to a question from Alderman Moran, Director
Brown said the inspection process was a continuous, ongoing process; that
whatever the reason for visiting a facility, EDH always acts as a
regulator. Mr. Terry said that every facility is started at a baseline of
an annual licensure review, and that EDH would be -in every facility at
least once a year; that in 1992 nine of the facilities required a response
to a complaint or investigation; that the time devoted to any given
facility depended upon the seriousness of a complaint, the number of
incidents. He indicated that an analysis of staff time in 1992 would show
that the facility at 820 Foster received a vast majority of EDH's time.
Alderman Feldman asked if the State did any monitoring of standards rather
than complaints. Director Brown said yes. Alderman Feldman questioned
the length of time between licensure investigation and follow-up
investigation. Director Brown said a license was given within a 90 day
period depending upon the circumstances. She noted that Evanston's Long
Term Care ordinance was more stringent than State regulations; that any
municipality can have an ordinance if it is equal to or more stringent
than the State. Mr. Terry noted that EPH was the local representative for
the IDPH; however, it was the Illinois Department of Public Aid (IDPA)
that has the responsibility for Medicaid inspections for the residents of
Greenwood and Albany, which are State funded facilities; that it was those
departments who would come out and make local inspections, often in
conjunction with our department; that it was the IDPH that we are the
local representative for. Alderman Feldman asked if there had been an
improvement over the past year of facilities and their treatment and care
of residents. Director Brown indicated that the closure of Campustown,
now the Wagner Health Care, had made a decided difference in the amount of
activity required; that there were other things going on in regard to
other facilities; but that there was not the volume of complaints as in
the past. Alderman Feldman asked if the quality of life had increased in
the facilities. Director Brown could not say if this was the case, but
indicated that facility standards had been maintained over the last year.
She also noted that the fact of EPH's presence makes a difference as to
how things are maintained; that the level of care has not deteriorated.
Alderman Drummer questioned whether a fine is always associated with a
certain violation. Director Brown explained that a fine is usually
associated with recurrent violations. Alderman Holsman questioned how
violations "B" and "C" are distinguished between each other; and how is
the type of violation is determined. He said the report contained
incidents which he felt were more serious that the violation cited. For
example he noted that a facility was given a "C" violation for not
maintaining the proper diet, which to him, was directly associated with
the health of the resident. Director Brown explained that it involved the
whole overall plan of care, including nursing records. She noted that EPH
was still using the "C" violation, but that the State had dropped the "C"
violation and were using Administrative Warnings instead. Mr. Terry
indicated there were rules of evidence that apply to the ordinance
violations; that there may be some evidence, but perhaps intent can not be
proven; that some discretion in terms of trying to identify what charges
can be supported, and as you move up the ladder to an "A" or "B"
violation, there is almost always a guaranty of a hearing, all the rules
HUMAN SERVICES COMMITTEE
Minutes of 7/19/93 . . .page 3
of evidence. Alderman Drummer asked for a total number of fines for the
year. Director Brown indicated she would get that figure.
Alderman Feldman asked that after review of the report, the Mental Health
Board and Commission on Aging give any comments they may have to the HSC.
]Recreation Division Monthlv Narrative
This item was accepted by the Committee. Alderman Holsman asked about the
ages of children involved in the Special Recreation program. Mr. Grodsky
said the ages range from K-6 in some camps and K-HS in others.
ftecreation Board Response to a Reference Reaardinu a Proposed Increase in
Board Sige
The Committee discussed whether and to who a formal reference was made to
the Recreation Board. It was clarified that the reference was made on the
floor of the Council. Alderman Holsman noted that while the memo
suggested there was no benefit in altering the current size of the
Recreation Board, it does not make a reference to a detriment to
increasing .its size. Mr. Finston clarified that the Board gave a great
deal of attention to this; that the Board saw no benefit to increasing the
size at this time. He felt the Board had been operating effectively and
successfully with the current number. Alderman Holsman sought
clarification of the Board's position that there was no indication
performance would be improved with increased membership. Mr. Finston
indicated that since the Board has not had any input from the community or
Council that the Board has failed in its mission, the assumption was made
that there was nothing to be gained in greater size. Alderman Holsman
questioned the Board's ability to represent all the citizens of Evanston.
Mr. Finston indicated that the Hoard was not a political body; that the
representation was for community recreation, and did not represent one
constituency. Alderman Holsman felt that the recreation needs of a large
number of youth in his Ward were not being met; that he felt the Board was
not aware of this.
Alderman Holsman made a motion to expand the Recreation Board to nine
members. Alderman Drummer seconded the motion, but did feel the motion
should be held until the situation could be discussed further. The
Committee consensus was to continue discussion, noting that the motion was
stall on the floor.
In response to a question, Alderman Newman explained that he made the
reference to increase the size of the Recreation Board not because of the
performance of the Board, but rather to promote diversity, and broadening
the participation. He thought that recreation was a very important issue;
noted that there hasn't been more than one black person on the Board in
the history of the Board for the last 25 years, and thought that was a
disappointment. He felt that a board consisting of five people with terms
of five years gave elected officials in Evanston very little opportunity
to have input into that board. He felt that with a nine member board
there would be more turnover. Alderman Newman indicated he knew someone
who was very interested in serving on the Board who is a 22 year resident
of the community who, he felt, the past Mayor found to be extremely
qualified, but there was no room on the Board. He felt this person had a
lot to contribute to recreation in general; that this person went on to
HUMAN SERVICES COMMITTEE
Minutes of 7/19/93 . . .Page 4
start up a little league for 14 year olds; that was exactly the type of
person who should be on the Board. He stated there was not a lot of
opportunity to serve, and that it could not hurt the Board to give more
people who have interest in recreation a chance to participate fully as
members of the Board. He indicated that his reference was not a
commentary on the performance of the people who are currently on the
Board. He felt this was an opportunity to broaden the dialogue,
diversity, geographical makeup and participation, and allow for more
minority participation. He noted that everyone he talked to, with the
exception of the people on the Board or very close to it, responded very
positively. He was enthusiastic about the reference; noted that most of
the boards and commissions in the City were larger than five people; felt
this was an exception; noted that it was high up on the scale of
importance and hoped the Committee would support the reference.
Alderman Drummer asked if there was any intention to altering the length
of Board members. Alderman Newman indicated that the term limits were set
by the same statute which was recently amended by the Legislature; and
that it was not within our purview; felt that a municipality should have
more flexibility than it does, but five years is the way it is according
to State of Illinois regulations. Alderman Drummer questioned the reason
for increasing the Board from five to nine. Alderman Newman said nine was
not too big or small a group; that with nine people there would be
approximately two positions turning over every year. Alderman Drummer
asked if Alderman Newman was considering a representative from each Ward.
Alderman Newman stated he was not interested in a representative from each
Ward; that he agreed with the Recreation Board that they have a city-wide
view point; that it was not part of his reference nor had it ever been.
Alderman Moran commented that the Recreation Board was one cog in a large
wheel of citizen participation in recreation programs in Evanston. He
noted there were numerous advisory committees that interface with the
Board that have been established over a period of time; noted that some of
the advisory committees were larger than the Recreation Board that he
assumed still met on a monthly basis with the Board. He noted that
participation did not stop with the advisory committees; that there were
many other people in Evanston who are "volunteers"; that they may not have
a title, but make vast contributions to the effort of recreation. It was
his feeling that the Board functions well and smoothly as it is comprised
now. It was also his feeling that there was a tremendous amount of
diversity and input from people in Evanston through advisory committees,
volunteer groups, and center groups. He cautioned in terms of the notion
of there not being a diverse enough representation in terms of the
organizational structure in Evanston.
Alderman Drummer stated that he had an interest in this area; noted that
in the past there had been no reason to look at the size of the Recreation
Board because it was defined by State statute. He noted that while the
current Board has been handled very well, he felt there could be some
greater effort. He stated that the CD Committee has eight members, four
of which are Aldermen, who handle a budget of less than $2 million dollars
a year, while the Recreation Board's five members handle a budget of $3.8
million per year. He felt there should be some serious thought to
increasing the size of the Board, but felt there could be more articulate
t
HUMAN SERVICES COMMITTEE
Minutes of 7/19/03 . . .Page 5
reasons than what had been stated. Alderman Feldman asked if there were
any other boards or commissions that were limited to five people.
Alderman Drummer indicated that most of the boards and commissions were
regulated in-house and not by State statute. It was noted that there is
a range of board and commission membership from five to fifteen.
Alderman Feldman commented in response to Alderman Moran's description of
the support structure that exists for the Board. He was certain that
there was a great difference between an advisory committee's role as
advisors and advocates as opposed to the ultimate decision making ability
of a board or commission; that this was evidenced by the support
mechanisms available in the ment4l health area who come to the MHB and
advise and advocate. He felt there would always be people who wanted to
serve on the Board, no matter what the size of the Board. Alderman
Feldman said he could see a reason to expand, simply because there was no
reason not to expand. He noted his respect for the Recreation Board and
their performance. He could not believe that expansion would inhibit
their operation, diminish their quality, or reduce the responsiveness to
the community; that it would give more people an opportunity to serve. He
felt that without being political, there are needs that could be advocated
better within than without.
Ms. Hallen felt the HSC should give some serious consideration before
making a change. she felt that input from the various advisory committees
to the Recreation Board was very important; that their expressions were
taken quite seriously. she thought that kind of pyramid to a final board
has worked very effectively for a great number of years, and to change the
system would not be necessary. Alderman Feldman questioned if there would
be any diminution of the substructure by increasing the Board; would there
be less people that support the Recreation Board in the manner that they
are doing now. Ms. Hallen stated that what the HSC was talking about now
was just numbers, and five is working quite well; that there is no reason
to believe seven or nine would work better unless this was being done for
political reasons.
Alderman Guthrie stated she had no objection to the expansion of the
Board; that it seemed to her that the more the work is spread, the better
the representation. She said the size of the Recreation Board has been
the same for quite some time, and felt a change was long overdue; that it
would give an opportunity to begin looking for some minority
representation.
Mr. Finston stated that the Board, as it is now constituted, is the
creation of the Legislature and a joint of the City Council; that whatever
the Committee's decision was, it would be accepted. He wanted it made
clear that the Recreation Board was asked for an opinion, which it gave,
but that the memo was in no way to be interpreted as being in opposition
to the determination of the Council and/or the Mayor. He noted that the
Board was a policy making entity; that while there is an extensive and
diverse background in all forms of recreation, the Board's purpose is not
necessarily to be advocates with any particular sport or recreational
interest. He stated that the Board deals with policy ,issues, budgetary
issues, and issues that are abstracted from the recreational needs,
although the Board is sensitive to them; that the Board has to be looked
HUMAN SERVICES COMMITTEE
Minutes'of 7/19/93 . . .Page 6
at as a policy making entity; that whether that policy making function
will be enhanced or augmented by increasing the size of the Board is the
Committee's decision. In the Boards opinion, that decision making entity
with fiscal responsibility is not going to be enhanced by increasing the
size of the Board. Alderman Feldman asked if the Council decided to
increase the size by four, was any difficulty seen in integrating those
members into the work of the Board. Mr. Finston indicated there would be
some difficulties depending upon the individuals, but that this would be
true of any new appointee. He also said it was a matter of how an
individual perceives his/her function. Alderman Feldman noted his concern
that when anyone is appointed to any board or commission, that they fully
understand what the responsibilities are, and accede to the expectations
of the community in that regard. He asked if Mr. Finston had any
suggestions that might insure, both in terms of appointment and process,
by which these people could be informed of what is expected. Mr. Finston
suggested that individuals be identified that have more than one issue,
have varied backgrounds, and long histories of involvement. He felt that
before even proceeding with the appointment process, an individual should
sit in more sessions, become involved in more activities; to look for
someone who is seeking to devote his or her time to attending Board
meetings, and have involvement on the advisory level. He noted that if
the Council determines to expand the Board, the most logical pool of
candidates would be individuals who have served on the advisory committees
to the Board; that the Board and advisory committees work hand -in -hand.
He indicated that recently it was suggested that a Police outpost be
created at the Robert Crown Center; that the Board then submitted this to
the advisory committee of the Crown Center; that when the Crown Center
Advisory Committee sanctioned this idea, the Board then acted on the
motion to create a Police Outpost. Alderman Feldman asked that if the HSC
did recommend this, would the Board be willing to write a letter to the
Mayor indicating the process and what the expectations are. Mr. Finston
said yes.
Alderman Drummer said he would want to see more advocacy on the part of
the Board; that advocates for recreation were really needed; that it was
one of the most important services the City delivers. Mr. Finston
clarified that advocacy is important, but felt the Board must separate
themselves from being avid proponents of programs, to also promoting
budgetary and fiscal responsibility; that he was not suggesting the Board
abandon its advocacy role, but balance their own enthusiasm against the
fiscal needs and abilities of the community.
With the motion having been made and seconded, the Committee voted 4-1 to
expand the Recreation Board from five to nine members; the no vote being
made by Alderman Moran.
Mr. Terry sought clarification of the Committee's intent on the process to y°=
be followed. Mr. Hill stated the Law Department could prepare an
ordinance amendment reflecting the change from five to nine members for Monday, July July 26th or the following Monday. It was the Committee consensus _
to have the ordinance ready for the Council meeting on July 26th.
Alderman Feldman asked for a formal communication to the Recreation Board=}b=
to contribute their recommendations for appointment qualifications and
A=
process to the Mayor. � T`"`�=
a
HUMAN SERVICES COMMITTEE
Minutes of 7/19/93 . . .Page 7
RESOLUTION 80--R-93
Alderman Drummer stated that this was the culmination of action already taken
and made a motionto approve Resolution SO-R-93, seccnded by Alderman Holsman.
Supervisor Payne stated she would not sign the agreement.
The Committee voted unanimously to approve the motion.
RESOLUTION 81-R-93
Alderman Drummer moved that the contract be approved. The motion was
seconded by Alderman Holsman and the Committee voted unanimously to approve.
ADJOURNMENT
The Committee unanimously voted to adjourn at 8:45 p.m.
/r4 � X4, to 0
Darlene Garner
PREs :
STAFF
PRESENT:
OTHERS
PRESENT:
PRESIDING:
CALL TO ORDER:
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
August 9, 1993
6:30 P.M.
Room 2402
Aldermen Drummer, Feldman, Guthrie, Holsman, Moran
Kathy Brenniman, ,lay Terry
Veranda Jolliff, Township Director; Adam Rod,
Chamber of Commerce
Alderman Feldman
The meeting of the Human Services Committee was called to order at 6:45 p.m.
COMMUNICATIONS
APM COMMUNITY OUTREACH NETWORK (ACORN) Closure
Alderman Feldman noted that Mr. Terry had distributed copies of a letter
he received earlier in the day from ACORN, which reaffirmed their
intention to close. Mr. Terry provided an overview of the situation; of
the conversations he'd had with other funders regarding the future of
services under ACORN; noted that there appeared to be consensus that the
ACORN Shared Apartment Program should go forward, if another agency that
is interested, and can do it under the State and local funding. He
indicated that the future of the Day Program raised a number of issues;
that those in the mental health community felt that a treatment program
for the mentally ill was very much needed in Evanston, though such a
program might exclude some of the homeless that were currently being
served by ACORN. Conversely, agencies providing services for the homeless
were concerned about the absence of the day drop -in services for that
population that ACORN currently provided. Mr. Terry also noted that the
local funds provided to ACORN for day services were small in relation to
the State and other dollars ACORN receives; and it may not be possible to
fund any type of day program with exclusively local dollars.
Alderman Drummer said he had three concerns as it related to the ACORN
closure. One, he noted that this closure was occurring in the middle of
the fiscal year; that there would be some unexpended funds in the middle
of the year, and would like staff to feel authorized to negotiate with
other agencies to include a continuity of service and the expenditure of
those funds. His second concern related to the fact that the service
location for ACORN at 909 Foster was renovated extensively using Community
Development Block Grant (CDBG) funds; felt that those funds were awarded
on the basis of commitments made by the building owners and ACORN; wanted
staff to research those commitments; wanted to know what, if any,
obligations ACORN or the building owners still had to the city of
HUMAN SERVICES COMMITTEE
Minutes of 8/9/93 . . .Page 2
Evanston, given the large infusion of CD dollars. His third concern was
he wanted staff at the City to be as proactive as possible. He wanted
staff to recruit agencies to provide continuity of service; that he did
not want to simply wait and see if an agency stepped forward.
Alderman Feldman asked if staff had any better handle on the number of
Evanston residents that were served by ACORN. Mr. Terry responded that
getting those figures has always been especially problematic for ACORN,
because ACORN is the one agency in town that counts individuals who have
slept at the Center For Public Ministry shelter as being Evanston
residents. Alderman Drummer noted that nationally, the issue of residency
is becoming a much more cloudy issue. Mr. Terry noted that he'd had a
conversation with representatives of the Illinois Department of Mental
Health and Developmental Disabilities (IDMHDD), ACORN's primary (under;
that those representatives indicated that the Evanston Local Area Network
(ELAN) for mental health services will have a great deal of input in
deciding what the services and service providers shall be following the
dissolution of ACORN; that there will be significant amounts of local
community control over who should be providing those services.
Alderman Guthrie asked questions related to the number of clients seen by
ACORN. Mr. Terry indicated that ACORN's last quarterly report reflected
that they had seen approximately 275 different individuals in the first
three months of the City's fiscal year. Alderman Drummer said the ACORN
closure illustrates that Evanston, as a community, believes it can
accommodate everyone, but it may not always be able to afford everyone.
-camber of Commerce Panhandling Initiattye,
Alderman Moran entered the meeting at this point.
Alderman Drummer congratulated the Chamber on this effort. He noted that
he has, in the past, encouraged the Chamber to encourage some sort of
private enforcement against panhandling as a deterrent. Alderman Feldman
noted that the communication that had been developed by the Chamber was
directed at merchants; wondered if the Chamber had any suggestions for
individual shoppers. Mr. Rod indicated the information was just as good
for shoppers as merchants; that copies of the material is available
through the Chamber of Commerce (COC). Alderman Holsman indicated he
would like to see if there are any results of this effort in terms of
individuals being linked up with services; whether the agencies that were
listed in the brochure could report back as to whether people were linked
up with services.
Alderman Guthrie noted that the District of Columbia had recently passed
an aggressive panhandling ordinance. She indicated to staff that she
wanted to get a copy of that ordinance. Mr. Terry said that he had
requested that information from the U.S. Conference of Mayors. Mr. Rod
indicated that the brochure and the aggressive panhandling legislation
would be part of a clear message that individuals should not give money,
but rather attempt to link individuals up with services.
Alderman Moran noted that the other area which had been discussed by the
Committee in the past was development of a voucher program. It was his
recollection that when the COC was contacted about this issues, there were
HUMAN SERVICES COMMITTEE
Minutes of 8/9/93 . . .Page 3
some who thought the voucher program would lead to an increase in
panhandling; wanted to be sure he understood that it was the COC's
position that we should continue to discourage individuals from giving.
Aldermen Feldman and Drummer encouraged the Chamber to disseminate this
piece and have it as widely used as possible. Alderman Feldman
characterized this effort by the Chamber as step one; wondered what the
Chamber thought step two might be. Mr. Rod responded that the Chamber
would still be interested in legislative developments to discourage
panhandling, and felt that Alderman Newman's proposal to prohibit
panhandling near automatic teller machines was something the Chamber could
support.
TOWNSHIP -MONTHLY SILLS, PAYROLL MEDICAL PAYMENTS
Alderman Drummer made a motion that the Human Services Committee convene as
the Township Trustees. The motion was approved unanimously.
Alderman Drummer had a number of questions about the bills; received
clarification on the bills related to postal bills and conference attendance.
He also asked about the payment to Progressive Training Consultants. Ms.
Jolliff indicated that was for medical bills for clients who had received
physicals related to a job site. She has, since that time, worked out
procedures with Progressive Training Consultants to have clients access
medical services through the Township, as the Township's reimbursement rate
for those services is much lower. Alderman Drummer asked about a $20,000
expenditure to the United Way Community Services. Ms. Jolliff reminded the
Committee that the Township intended to cover the decreases in funding that
the United Way had to make on those agencies which the Township and the
United Way jointly fund. This is to be a one time expenditure to allow for
the Township to make up those differences so that agencies could be kept at
their current funding level.
Aldermen Drummer noted on the Revenue and Expense statement the income
received from 5SI reimbursements; noted that all rents were now being charged
out of a single line item. Ms. Jolliff clarified that the rent for the
second floor Civic Center office used to be charged to the Work Opportunity
Program (WOP); that this account was cut last year in the anticipation that
the Township would be moving its offices in July, and consolidating
everything on the second floor of the Civic Center; that hasn't happened, so
all rents now have to be charged out of a single account. Alderman Drummer
noted that the supervisor has spent 90% of her annual allocation legal fees
already, and that the supervisor would soon be running out of funds in that
account. Ms. Jolliff indicated that the Supervisor was aware of that
situation. Alderman Feldman asked if these legal expenditures were different
from the bills that were held by the Committee. Ms. Jolliff and Alderman
Drummer clarified that those were the same expenses.
Alderman Drummer asked that Valerie Wideman be complimented for the summaries
which occurred on the back of the medical payments. He also expressed his
compliments for the Township's continued efficient management of the client
rolls.
HUMAN SERVICES COMMITTEE
Minutes of 8/9/93 . . .Page 4
Alderman Drummer moved Committee approval of Township monthly bills, payroll
and medical payments in the amount of $136,135.06. The Committee unanimously
approved.
Alderman Feldman noted that he had a meeting with the Township Supervisor
related to the impasse which exists over the $500,000 Purchase of services.
His impression was that the Supervisor believes that there are still serious
questions about the ability of the Trustees to contract with the City; that
he was unsuccessful in changing the Supervisor's mind on this issue.
The Township Trustees reconvened as the Human Services Committee,
unanimously voted to adjourn at 7:14 p.m.
e
1
PRESENT:
STAFF
PRESENT:
OTHERS
PRESENT:
PRESID G•
CALL TO ORDER
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
August 23, 1993
7:00 P.M.
Room 2402
Aldermen Drummer, Feldman, Guthrie, Holsman, Moran
Kathy Hrenniman, Jay Terry, Darlene Garner, Joseph
Zendell
Alderman Newman; Ron Isaacson, Gwen Osborne, Francine
Markwell, Christine Fulton, Jerry Neighbors; Evanston Arts
council
Alderman Feldman
The meeting of the Human Services Committee (HSC) was called to order at 7:15
p.m.
MINUTES
The minutes of the HSC meeting of July 19, 1993 were approved as submitted.
The minutes of the HSC meeting of August 9, 1993 were approved as submitted.
pIALOGUE WUH ARTS COUNCKL - DISCUSSION pF ETHNIC ARTS FESTIVAL
Mr. Isaacson gave a brief overview of what the Arts Council does and asked
other members of the Arts Council to give a description of what the various
committees were doing. He noted that all the members of the Arts Council
were quite involved; that Evanston won an award a few years ago, given by the
Governor's office of the State of Illinois; that there has been much support
by EVMARK and the Chamber of Commerce.
Ms. Francine Markwell spoke about the Annual Grants Program, the Strategic
Program and the Annual Mayor's Award. She noted that the Grants Program was
partially funded by the Illinois Arts Council; that a total of 34 grants
totaling S39,700 were awarded in 1993 from requests totaling S61,330. She
indicated that the Grants program this year emphasized a priority for funding
projects that specifically dealt with at -risk youth; that of the 34 grants
awarded, 16 met the criteria for at -risk youth. She said regarding 1992-94
Strategic Plan, partial funding came from the 1991 grant from the National
Endowment For The Rrts; that the Arts Council is currently reviewing all
strategies and is extending the plan through 1995. Ms. Markwell stated that
the Arts Council was now in the process of helping with the 11th Annual
Mayor's Award For The Arts which is given to an individual, organization, or
corporation for outstanding support and involvement in the arts. This award
will be presented at the October 15th Chamber of Commerce luncheon.
HUMAN SERVICES COMMITTEE
Minutes of 8/23/93 . . .Page 2
Mr. ,Terry Neighbors talked about the Noyes Cultural Arts Center, noting that
the Center has 30 studios which currently are fully leased; that there were
8 non-profit organizations and 21 individual visual performing and literary
artist as tenants. He noted that they are required to perform, as part of
their lease obligation, $30,000 in dollar value of community services each
year, but felt it was much more in actuality; that the figure was close to
$500,000 in community service over the last 10 to 1.2 years. He indicated
that the Gallery, on the first floor of the Center, hosts 6 major art
exhibitions each year including the Annual Black History Month in March. He
explained that the Noyes Center budget is totally supported through rentals
and fees; that through the Arts Camp, hundreds of children in the area are
brought into the Center to work with professional visual and performing
artists; that this teaches the children and exposes them to various programs.
Ms. Fulton noted that the Arts Camp is held in conjunction with the
Recreation Division; that there are summer and winter arts breaks. Mr.
Neighbors noted that the Center also holds an Open House and Arts Market,
with estimates of attendance ranging between 1,200 and 1,500 people, and that
the next Open House was scheduled for the Fall of 1994.
Ms. Gwen Osborne thanked the HSC Committee for the opportunity to speak to
them about the Arts Council activities. She spoke about the diversity of
Evanston and how the arts can add to, and enhance that diversity; noted the
mural now being created. She mentioned the Back Home With The Folks program;
which is a collective effort with the Council, Northwestern University, and
the African -American community; that it was a festival which involves the
elders of the community, giving them an opportunity to share stories and
arts. She noted that the Arts Council took pride in the current program;
that it was partly an Affirmative Action program which included all races,
ages and ethnic minorities through the Ethnic Arts Program. Ms. Osborne
indicated that each year approximately 15,000 people attend the annual Ethnic
Arts Festival; that it was one of the most successful programs; there are a
number of vendors, and over 100 community volunteers from all social and
economic backgrounds who have worked to bring the festival together for the
past eight years. she noted that planning continues throughout the year.
She said that the festival was entirely supported through corporate donations
and participants fees; that the festival brings dollars into the community;
that the Arts Council looks for continued support by the HSC Committee.
Ms. Fulton mentioned the Fountain Square and the bands and performers; that
the Arts Council was grateful for the support for the past three years of
this program by EVMARK; that approximately 200 people attend.
Ms. Fulton spoke about the First Night program, which is held the first night=s`
of the new year. She explained that it was a huge arts festival which takes
place in downtown Evanston; that it was expected there would be 250 to 300
r
volunteers throughout the event; that in one evening there will be 15 sites{
in the downtown area where five different performances will go on through outL=-
the evening. she noted that many cities across the country have tried this
type of program with great success. she hoped there would be support and
interest in this event throughout the community. She said that the Arts
_ =-
Council is one of several organizations involved in this event, with some
=_
members co-chairing other committees. she also noted that the Chamber of
Commerce's Tourism Committee also assists in promotion of the arts; that the
Tourism Committee, created approximately one year ago, meets each month to
t,
HUMAN SERVICES COMMITTEE
Minutes of 8/23/93 . . .Page 3
discuss the promotion of the arts and tourism industry in Evanston. Ms.
Fulton indicated that the Tourism Committee developed a plan; that one of the
things that has come out of this is that several arts organizations such as
theaters and other performing sites have offered discounts or tickets in
conjunction with restaurants, and uses Evanston as a cultural resource.
Alderman Feldman stated that there was a meeting at 7:30 which required the
Aldermen of the HSC Committee to attend. He noted his regret at the brevity
of the meeting; that the Arts Councils presentation deserved more time. He
asked that this item be held over until the next HSC meeting as he felt there
would be an extensive discussion of the Arts Council program and request for
additional spaces at the Ethnic Arts Festival. Mr. Isaacson asked that if
this is held over until another time, that the HSC Committee think about the
request concerning the Ethnic Arts Festival as there were some unique aspects
of the festival. He compared the Arts Council to the Research Park in that
the Council was almost a cultural "incubator." He noted that the City has a
lot of problems which the HSC Committee must address, but that the Ethnic
Arts Festival and other festivals and artistic events help create a quality
of life; that it was one method to put a positive cap on the community; that
limiting the number of vendors will not lessen or increase the success of the
Festival, but rather the efforts of the community volunteers. He noted that
the advertisement of a popular band might increase the attendance by 10,000
people so that limiting the vendors would not limit the number of attenders.
Alderman Newman said he felt the Arts Council does a terrific job, but that
there was some concern among the neighbors about the accumulation effect
regarding the usage of the lakefront without neighborhood input. He
suggested that rather than starting with the HSC, a meeting should be held in
the neighborhood first; that after this meeting the issue can then be brought
up again at a future HSC meeting. The members of the Arts Council agreed to
participate in such a neighborhood meeting. It was the Committee consensus
to bring this issue to the HSC at a future date.
The Committee unanimously voted to adjourn at 7:35 p.m.
qaJ'1-tA4,_-'
Darlene Garner 4
>66�zz�-
717.
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
August 30, 1993
7:00 P.M.
Room 2402
PRESENT: Aldermen Drummer, Feldman, Guthrie, Holsman
ABSENT: Alderman Moran
STAFF Kathy Brenniman, Jay Terry, Darlene Garner, Ron Pryor, Willie
PRESENT: Hurd, Frank Kaminski
OTHERS Sally Mackert, Grace Halperin, Commission on Aging; Betty Payne,
PRESENT: Township Supervisor; Veranda Jolliff, Township Director
PRESIDING: Alderman Feldman
CALL TO ORDER
The meeting of the Human Services Committee (HSC) was called to order at 7:10
p.m.
MINUTES
The minutes of the HSC meeting of August 23, were unanimously (4--0) approved
as submitted.
COMMUNICATIONS
IPLAN Committee - Umdate
Alderman Feldman noted the memo from C. Louise Brown, Public Health
Director, and listed the people that will be involved with the Community
Health Committee (CHC). He questioned how the people were selected. Mr.
Terry explained that these people were identified by Director Brown; that
many of the people on the list participated in the three community
meetings. Alderman Feldman asked if both school districts were
represented and Mr. Terry responded yes. Alderman Holsman noted that the
people selected had very good credentials. Alderman Feldman asked how
soon will a report be prepared. Mr. Terry indicated that the CHC has met
on two occasions; they were in the process of going through data on
disease incidence and accidents; and each meeting produces more lists of
things they want. He did not anticipate a formal report from CHC until
sometime next Spring. Alderman Feldman requested periodic updates to the
HSC Committee.
Trai.nina for Mandated Child Abuse Reporters in Evanston.
Alderman Feldman asked if the training was sponsored by the Mental Health
Board (MHB). Mr. Terry replied that the MHB was providing some staff
support, but that the Police Department, and a number of the agencies in
the community have been working on this committee. He noted that a
perception developed over the last few years that Department of Children
and Family Services' (DCFS) investigations of child abuse in the community
had not been as timely or comprehensive as they could be; that there was
a time when the Evanston Police Department did most of the work for DCFS.
HUMAN SERVICES COMMITTEE
Minutes of 8/30/93 . . .Page 2
The Committee has been meeting for some time to establish what the
relationship between DCFS and the Police Department will be. He noted
that within the State statutes there was a number of youth serving
agencies, schools, Recreation Department, etc., that are called Mandated
Reporters, who are mandated to report any suspected child abuse incidents;
that we want to clarify for all of those agencies what the procedures
between the DCFS and Police Department will be. Mr. Terry indicated that
the members of the HSC and other Aldermen are invited to attend. Alderman
Holsman asked if there would be any record made of the meeting. Mr. Terry
responded yes. Alderman Guthrie questioned how many people might attend.
Mr. Terry indicated that all agencies have been invited, and it was hoped
there would be a good turnout, but could not estimate the attendance.
CONSIDERATION OF TOWNSHIP MONTHLY BILLS, PAYROLL AND MEDICAL PAYMENTS
Alderman Feldman sought clarification of the two legal bills which appeared
on the list.
Mr. Terry indicated that it appeared the $4,536.11 bill to Pelini and
Scheffler, which had been held by the Committee previously, had been paid
since an entry was made in the Checks Report.
Alderman Drummer and Ms. Jolliff noted that a new bill for $250 for Pelini
and Scheffler was on tonight's list for Committee approval.
Alderman Drummer sought clarification on the rent payment schedule.
Supervisor Payne and Ms. Jolliff assured the Committee that all rents were
current.
The Committee sought further clarification of the $4,536.11 entry which
appeared on the Checks Report. Alderman Feldman noted the check had been
issued though the bill had been held in Committee and referred to the City's
Law Department for comment.
Aldermen Feldman and Drummer concurred that the bill had been paid without
Committee or Law Department approval.
Alderman Holsman asked for information on the difference between the Cook
County Legal Assistance Foundation (CCLAF) and the Evanston Community
Defender (ECD). Mr. Terry replied that the ECD does primarily criminal work,
while CCLAF handles civil work; that CCLAF does things such as
landlord/tenant disputes, and public entitlement hearings; that the ECD is
almost exclusively criminal defenses.
Alderman Drummer asked about a bill to United Airlines which was paid without
prior approval. Director Jolliff explained that the bill was paid to get a
discount. Alderman Drummer also questioned other bills listed as "created by
posting." Director Jolliff explained that those were adjustments for
computer errors. Alderman Drummer sought clarification of other bills listed
under "relocation;" noted that under the Community Action Program, the
$20,000 Contingency is 100% used. Supervisor Payne stated that the $20,000
Contingency was for the United Way. She indicated that the bills for
relocation were for a new phone system; that she was in the process on
negotiating a lease for vacant space at Dodge and Main streets; that Township
was hoping to move by October 1, no later than October 15. She noted that
through the assistance of Judith Aiello, this space was found; that the
HUMAN SERVICES COMMITTEE
Minutes of 8/30/93 . . .Page 3
owners have assured the Township as much assistance as necessary to convert
the space to Township requirements. Supervisor Payne indicated that while
she wished to stay at the Civic Center, it would be impossible since the
space the Township was hoping to occupy was no longer available. In response
to a question from Alderman Drummer, Director Jolliff clarified that the bill
for telephone relocation was actually a request for advanced approval of a
deposit when the space actually belongs to the Township. Alderman Drummer
questioned how much space was available. Director Jolliff stated that 5,000
square feet is available; that the Township has the option of using that
5,000 square feet or less; that 4,000 would probably be the amount used.
Supervisor Payne noted this was the same amount as the Township budget for
the space on the second floor. Alderman Drummer questioned if the lease
would be made available to the HSC. Supervisor Payne responded that the
lease would go to the HSC or the Law Department before it is signed.
In response to questions from Alderman Feldman, Director Jolliff felt the
Township would be in full operation just a few days after moving; that
signage was found to be very expensive; that there would be signage on the
door, and maybe on the building. Alderman Drummer asked about the length of
the lease. Supervisor Payne said the present lease was normally 5 to 10
years; that she had agreed to 5 years. She felt that if there were another
Township Supervisor in four years who wished to move back to the Civic
Center, if space were available, something could be done.
The HSC unanimously (4-0) to approve Township monthly bills, payroll and
medical payments in the amount of 5126,394.88.
CONSIDERATION OF ORDINANCE 100--0-93 AMENDING THE FAIR HOUSING ORDINANCE TO
COMPLY WITH DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) REGULATIONS
Mr. Willie Hurd, Fair Housing Educator reported that after two years of work
between the Law Department, Human Relations Commission and HUD, HUD finally
approved the Fair Housing Ordinance. Alderman Feldman asked for a brief
explanation of the history of this issue. Mr. Hurd indicated that the Fair
Housing ordinance was amended as a result of the 1988 amendments to the Title
IV of the Civil Rights Act. He noted that in May 1992 the City Council was
presented with a revised Fair Housing Ordinance which was submitted to HUD on
September 13, 1992; that a fax was received by HUD indicating that the
amendments were not approved and the City was no Longer substantially
equivalent. Substantial equivalency meant that the City was a recipient of
federal funds to investigate fair housing cases. Last year the City received
$48,000; $18,000 was used for investigations and the remainder for education
and outreach programs. Since notification, the Commission has been talking
to HUD in order to make the necessary revisions to once again become
substantially equivalent. HUD has now notified the Commission that they have
approved the proposed revisions and the Commission is again eligible for
substantial equivalency.
Alderman Holsman asked if the extended days allowed for investigation meant
investigation violations. Mr. Hurd said yes. Alderman Holsman sought
clarification of the term "living independently" as listed under Exemptions.
Mr. Hurd stated this applied to people who have a rooming house, but only
have two boarders who have their own facilities independent of the living
room.
A general discussion ensued regarding when the Fair Housing Ordinance would
u u �I,d� .. li .wui "IIL. 1110 it 1i 11
WV Av I, I I Y HWold`!Il��ii
HUMAN SERVICES COMMITTEE
Minutes of 8/30/93 . . .Page
be presented to the City Council. It was also noted by Mr. Hurd during this
discussion that anywhere between $13,000 and $18,000 might have been lost
during this period. Further discussion ensued regarding the amount of money
which might become available next fiscal year.
The Committee unanimously voted (4-0) to approve Ordinance 100--0-93.
REVIEW OF DISPOSITION OF CITIZEN COMPLAINTS AGAINST EVANSTON POLICE OFFICERS
Alderman Drummer noted the inclusion of descriptions of complimentary letters
sent to the Police Department regarding various police officers. Chief
Kaminski stated there were usually more complimentary letters than bad ones.
Alderman Drummer commented on the art of public relations and how well Chief
Kaminski was managing that part of his function.
Alderman Holsman noted CR#93-010 had been pending for over three months and
asked if that was a long time. Chief Kaminski responded no; that it depended
on a number of factors including the availability of facts, interviews of
witnesses and others involved, and transcription time. In response to a
question from Alderman Holsman, Chief Kaminski said most cases were completed
within 4 months. Lt. Pryor noted that this particular case involved 12 to 13
people.
Alderman Feldman asked about CR# 93-015. Chief Kaminski responded that this
case is now being review by the supervisors.
Alderman Drummer made a motion to approve chief Kaminski's recommendation on
the complaints. The motion was seconded and unanimously (4-0) to approve.
OTHER BUSINESS
Alderman Drummer asked about the letter from the ACORN Board of Directors
regarding the Apartment program. Mr. Terry stated that staff was still in
the process of evaluating who in the community is prepared to take over any
of the services being provided by ACORN; that the mental health agencies have
met twice before and will meet again this week. He noted that Ms. Frowe
specifically asked for funding to carry the apartment program on; that there
are 11 individuals currently housed in five apartments; that everyone's
priority so far was making sure those 11 individuals were not evicted. Mr.
Terry was not prepared to recommend that any advance check be cut to ACORN;
that he did not believe that was necessary at this time; wanted to explore
what other entities in the community can do that; the memo refers to a case
manager, and that case manager would not be reporting to anyone for the month
of October. Mr. Terry stated that ACORN has not notified any of the five
landlords, but that they wanted to do it by Friday, September 3. He stated
that if that were done, it starts a process in place where those individuals
may, in fact, be evicted. He indicated that a complicating factor was that
the security deposits on all five of those apartments may be ACORN assets, so
any agency that would be looking to take it over has an extra start-up
expense; noted that the City of Evanston was one of the five landlords; that
the boiler building belonged to the City and there was some flexibility
there; that we are sure that those people are not evicted. He stated that
not only he, but the members of the Executive Committee of the Mental Health
Board are equally hesitant to forward additional funds to ACORN. Mr. Terry
commented that ACORN was still proceeding with all plans that as of October
1, there will be no entity; that the administrative offices at 909 Foster
HUMAN SERVICES COMMITTEE
Minutes of 8/30/93 . . .Page 5
will be empty.
Regarding the problem of day programming, Mr. Terry stated that a number of
the mental health agencies were interested in doing some sort of day
programming, but want it to be more structured and with the chronically
mentally ill. Mr. Terry noted that with what the State was saying, it will
have to be a structured program designed so that ultimately will be eligible
for Medicaid reimbursement; that it will not be a loose, unstructured drop -in
program as in the past. Mr. Terry said there would be a meeting the next
morning with members of the religious community and homeless providers to see
who might be interested in picking up any items from ACORN; noted there was
a washer, dryer, range, tables and chairs which were repossessed and would be
available soon. Alderman Guthrie mentioned that the H.O.M.E people might be
interested. Mr. Terry indicated that if they meet the federal requirements
the City would pursue that. Alderman Feldman asked if ACORN had any assets
that have to be distributed. Mr. Terry said it was his understanding that
there would be some type of holding company that would pay ACORN's bills;
that he may be coming back to the HSC at some point to discuss ACORN's final
payment and what we may or may not want to pay for. He noted that their
comptroller left last week; a number of clients have already stopped coming,
particularly for the day program; that there was a kind of general
disintegration that tends to take place once an announcement of this nature
is made; that the mental health providers are attempting to get a handle on
who these clients are and what their needs are; that case management
information has not been forthcoming from ACORN; that he was not sure
agencies within the community would accept ACORN Is records on face value. He
noted there would be a needs assessment process for those individuals.
Alderman Drummer asked about the 909 Foster property itself. Mr. Terry
indicated that it was not ACORN's building; that it was owned by a private
partnership, and the owners have expressed an interest if another social
service agency wants to go there or commercial property; that the owner's
interest was in just renting the property.
In response to a question from Alderman Holsman, Mr. Terry noted that
H.O.M.E. was interested in the Shared Apartment program and would require a
larger budget than ACORN. He also noted that negotiations were continuing
with the state to see how much they are willing to fund these programs. A
general discussion ensued about the H.O.M.E. apartments and their locations.
ADJOURNMENT
The Committee voted unanimously (4-0) to adjourn at 7:59 p.m.
Darlene Garner
DRAFT -NOT APPROVED
PRESENT:
ABSENT:
STAFF
POESENT:
OTHERS
PRESENT:
PRESIDING:
CALL TO ORDER
Minutes
HUMAN SERVICES COMMITTEE
September 20, 1993
7:30 P.M.
ROOM 2402
Aldermen Feldman, Guthrie, Holsman, Moran
Alderman Drummer
Kathy Brenniman, Jay Terry, Darlene Garner, Rich Grodsky
Barry Isaacson, Shelly Wagner, Commission on Aging;
Sally Ennis, Nicki Pearson, Mental Health Board;
Charlotte Omohondro, Keep Evanston Beautiful; Bonnie Van Smith
Alderman Moran
The meeting of the Human Services Committee (HSC) was called to order at 7:40
p.m.
MINUTES
The minutes of the HSC meeting of August 30, were unanimously (4-0) approved
as submitted.
COMMUNICATIONS
Recreation Division Monthlv Narrative
Alderman Holsman had a number of questions regarding the age of
participants in the various programs. Mr. Grodsky provided that
information.
Alderman Feldman asked about the operation of the skating rink at the
Crown Center and the current status of the speed skating program. Mr.
Grodsky provided the meeting times for the speed skating; also provided
comment about the revenue flow for the Crown Center Skating Program. In
response to a question from the Committee, Mr. Grodsky indicated that
while the current demand for the ice time at Crown cannot be met, it was
not his recommendation that the community should build a second ice rink.
Alderman Holsman asked about the attendance of the Lakeshore Arts
Festival. Alderman Guthrie asked for clarification of the scale that is
used for the scholarship program, and asked the rate of participants, in
any one program that were scholarship supported. Mr. Grodsky indicated
that he would provide that information.
Board and Commission Budget Review Schedule
Mr. Terry indicated that the original schedule had listed the Recreation
Board to be reviewed on October 4, and the Arts Council on October 18;
that after discussion with staff it was requested to switch the Recreation
Board review with the Arts Council review.
HUMAN SERVICES COMMITTEE
Minutes of 9,/20/93 . . .Page 2
The Committee unanimously voted (4-0) to accept this revised schedule.
CONSIDERATION OF PURCHASE SERVICE FUNDING LEVEL AND UNIFIED BUDGET PROCESS
FUNDING PRIORITIES
Mr. Terry reminded everyone that the UBP Super Saturday would be October 16;
that proposals would be going out by the end of this week or early next week.
He indicated that the funding level should remain the same as last year,
which was $477,e00. He noted that due to the City's financial position this
figure was not a definite one; but that the suggestion was to "hold the
line." Alderman Feldman asked what priorities the HSC had identified in the
past. Mr. Terry responded that at one time the HSC went through an
elaborate, quantitative process of identifying priorities which indicated
that survival of young persons was the number one priority; survival of
adults was the second priority, etc., etc. Mr. Terry and Alderman Feldman
concurred that this process had not been particularly useful; that there was
no evidence that it had been applied by the City's UBP panelists.
Alderman Feldman questioned if there were any new requests and Mr. Terry
responded that as far as UBP funding, there were none. He did note that the
Mental Health Board would review 3 new agencies: Housing options For The
Mentally Il (H.O.M.E.); Rimland Autistic Services and; Neighborhood services.
Alderman Feldman gave a brief history of the UBP Task Force which was formed
last year and led by Alderman Moran. Alderman Moran stated that the Task
Force had been hoping to encourage some collaborative efforts, particularly
as they revolved around youth issues; that the agencies had not been more
forthcoming with proposals along those lines. Alderman Moran felt that
delivery of service to young people was a high priority, particularly early
intervention.
Alderman Guthrie asked if referrals come from District 65. Mr. Terry
indicated that the relationship between agencies and schools depended upon
the individual agencies and the schools, and some personal relationships
which might develop. He cited, for example, the very close relationship that
existed between the Nichols School and Y.O.U. Alderman Guthrie noted that
their close proximity to each other would lend itself to that.
Alderman Feldman asked if there might be any new monies from the federal
government. Mr. Terry responded that McKinney dollars may be slightly
increased, but felt there would be nothing else in the near future.
CONSIDERATION OF RESOLUTION 95-R-93 AUTHORIZING THE CITY OF EVANSTON
APPLICATION FOR ILLINOIS CLEAN AND BEAUTIFUL FUNDS TO SUPPORT KEEP EVANSTON,
BEAUTIFUL
Charlotte Omohondro, President, Keep Evanston
description of the resolution; that KEB wi
directory for recycled materials; that usi
increasing. She noted that the grant wou]
organizations that have increased their use of
indicated that the Recycling Center was now
crushed cans and lids were not being accepted.
KEB would again have Trashbuster's Day during
Beautiful (KEB), gave a brief
)uld use funds to develop a
a of recycled materials was
d also help fund' awards for
recycled materials. She also
accepting magazines; but that
Ms. Omohondro indicated that
Earth Week in April.
There was Committee discussion as to whether recycling containers had been
provided at the July 4th parade and celebration. Alderman Guthrie noted
.HUMAN SERVICES COMMITTEE
Minutes of 9/20/93 . . .Page 3
there had been no recycling bins present at the Lake shore Arts Festival;
that she would like to see this done. Ms. Omohondro noted that it was
decided that too much trash is thrown in the recycling bins; that it was
unproductive to collect. It was Alderman Guthrie's suggestion that something
could be worked out.
The Committee unanimously voted (4-0) to approve Resolution 95-R-93.
STAFF UPDATE ON ACORN CLOSURE
Mr. Terry stated that at that day's meeting of the Local Area Network (LAN),
it was decided to solicit proposals from mental health agencies, both inside
and outside of Evanston. He noted that he had received a request from ACORN
to fund the day program for an additional month until October 31, 1993; noted
that in the memo he had written for the packet, at the time the memo was
written, there were arguments that could be made both pro and con for
providing that funding. However, at today's meeting he learned that the
acting Executive Director from ACORN was leaving as of September 30; that for
the month of October the opertation of the day program would be supervised by
the Chairman of the board of ACORN. He felt that raised questions about the
quality of supervision of the day programming, and was reluctant to recommend
City or Mental Health Board funding for the additional month. He noted that
the state announced at today's meeting that they would be willing to fund the
day program for the additional month. Alderman Feldman inquired as to how
much money ACORN was requesting. Mr. Terry responded that their memo did not
specify an amount, though he would not be prepared to recommend anything
greater than one --twelfth of their annual contract. Alderman Feldman asked if
the Mental Health Board had made a decision on the request, and Mr. Terry
indicated that there had not been a board meeting, but the executive
committee of the board had not been able to respond. Mrs. Ennis stated that
the MHB was willing to consider the request because Evanston Hospital had
stated at an earlier meeting that they might be willing to provide some
clinical supervision of the day program; however, Mrs. Ennis and Mr. Terry
agreed that given the lack of an interim Executive Director, it was not clear
that Evanston Hospital would continue that commitment. Alderman Feldman
indicated he was extremely concerned about supervision of the ACORN program;
noted that a year ago there had been an extensive City review required
because the day program was not being adequately supervised. It was his
recommendation that there be no additional 30 days of funding provided to
ACORN; that it was not clear that the day program being open an additional 30
days was something the City could support at all. He inquired as to whether
additional Police supervision of that area might be necessary during the
month of October. Mr. Terry responded that the site would be monitored.
Alderman Feldman moved that the funding of ACORN stop as of September 30th.
Alderman Holsman seconded, and the Committee voted unanimously to approve the
motion.
The Committee voted unanimously to adjourn at 8:30 p.m.
Darlene Garner
-n. a i10 ,I, iJliii' .old
DRAFT --NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
October 4, 1993
7:30 P.M.
ROOM 2402
PRESENT: Aldermen Feldman, Guthrie, Holsman, Moran
ABSENT: Alderman Drummer
STAFF Eric Anderson, Kathy Brenniman, Jay Terry, Darlene Garner,
PRESENT: Linda Lutz, Rich Grodsky, Don Wirth, Joe Zendell
OTHERS Helen Leister, Commission on Aging; Nicki Pearson,
PRESENT: Mental Health Board; Sheila Davis, Don Wegner, Ladd Arboretum
Committee; Ron Isaacson, Gwen Osborne, Christine Fulton, Jerry
Neighbors, Arts Council
PRESIDING: Alderman Moran
CALL TO ORDER
The meeting of the Human Services Committee (HSC) was called to order at 7:42
p.m.
City Manager Eric Anderson announced the appointment of Gerald A. Cooper as
the new Chief of Police, beginning November 1; he is a 30 year veteran of the
Chicago Police Department, currently on leave and acting as legal counsel for
the Illinois Law Enforcement and Information Service. Mr. Anderson noted
that Mr. Cooper was rated the top candidate by all who met him, and everyone
was looking forward to working with him.
MINUTES
The minutes of the HSC meeting of September 20, 1993 were unanimously (4-0)
approved as submitted.
COMMUNICATIONS
Dron-In Proaram at Evanston Township Hiah School
In response to Committee questions, Mr. Grodsky gave a brief overview of
the program developed in cooperation with District 202. He noted that
negotiations were begun in June 1993 for this pilot program; that the
Board of Education formally adopted the program at their board meeting.
He noted that the program would run from October through February, 1994,
and include grade school, j r . high and high school students; that all four
gymns at the high school would be utilized as well as the swimming pool on
certain Saturdays. Mr. Grodsky stated there was a shared use of facility
agreement with District 65 which gives the Recreation Division second
claim to use the gymnasium and classroom space. He indicated that besides
Recreation Division people acting as program leaders, they would be
contracting with some of the teachers at the high school, and would be
using people from the Swim Teams for the poo in terms activities.
Alderman Feldman asked if there were any specific goals in terms of the
number of participants or other criteria. Mr. Grodsky said the numbers
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HUMAN SERVICES COMMITTEE
Minutes of 10/4/93 . . .Page
would be the criteria. Ms. Pearson noted that a volunteer group known as
INVEST would also be working with the administration to provide an
education component such as tutoring to the students who were
participating in these programs.
REVIEW OF ANNUAL, AUDIT OF EVANSTON TQWNSHIR FOR FISCAL YEAR 1992-93
Veranda Jolliff, Township Director indicated Mr. Joe Evans, who has replaced
Irwin Lyons, and Abe Walker were the auditors from the firm of FERS.
Mr. Evans noted there were several reports in the audit including the
financial statements, clients, compliance and the internal control structure.
He stated those reports all indicated that there were no compliance
deviations and no serious weaknesses in the internal controls. He noted
there was also a separate management letter which indicated a few procedural
items which should be addressed. Alderman Feldman questioned the language of
the reports and management letter. Mr. Evans clarified that the language in
the reports is language that is recommended by the American Institute of
Certified Public Accountants; that the management letter dated July 16, 1993
was a letter of advice. Alderman Holsman asked about voided checks, which
was an item that you had recommended last year. Ms. Jolliff explained she
had reviewed all of the previous checks and indicated they all had some type
of mark to indicate they were voided checks; but that this situation has been
corrected.
Alderman Feldman asked about the reserve for Special Housing Fund. Mr. Evans
clarified that what was really meant with respect to those funds was to
undesignate them. Mr. Jolliff stated that the $200,000 amount is really
Township assets, but just has the title of Special Housing Funds. Alderman
Moran questioned the practical effect of "undesignation" of these funds. Mr.
Evans explained that this was just a mechanism for setting those funds aside
so that any reader of the statements will know that those funds are not
available to pay current bills.
Mr. Terry noted that the City has been notified by its auditors that in next
year's audit the assets of the Township must be reflected in some way in the
City's audit. He questioned if there was a requirement that the Township's
audit next year will have to show some sort of relationship to the City. Mr.
Evans said there is no requirement for the Township to show some type of
relationship with the City, other than to state that the you're included
within the City's reporting entity. He explained that a new government
standard that came out this year which is effective for next year that
requires organizations with the same controlling boards to be combined into
the same set of financial statements. He indicated that next year the City's
financial statements will include a separate column including the Township's
information, but the report of the Township will still be written separately
and will be nearly identical to this year.
Alderman Moran asked about the uninsured cash deposits and whether FERS had
any suggestions regarding all funds being insured. Mr. Kent explained that
the policy of the Township is that when the savings developed exceed $100,000
it goes automatically to an "IPTIP" (Illinois Public Treasurer's Investment
Pool) fund. He noted that the bulk of the money comes in March and
September; that there was a very substantial amount in the savings account
that had not been transferred until next week to the IPTIP fund; that there
was a mechanism for making sure it is covered.
HUMAN SERVICES COMMITTEE
Minutes of 10/4/93 . . .Page 3
The Committee unanimously voted to accept the Township Audit for FY 1992--93.
O ONTHLY BILLS, PAYROLL AND MEDICU. PAYMENTS
Alderman Holsman questioned the purchase of office supplies of the last
several months from Chandler. Ms. Jolliff clarified that supplies must be
ordered on an "as needed" basis due to the limited storage space; that
Chandler's does give the Township a discount rate.
Alderman Feldman asked Supervisor Payne if she had any news regarding the
Township move and lease. Supervisor Payne indicated there was not a definite
move date; that the original move date was anticipated for October 1, but
there had been a delay due to remodeling work being completed. she indicated
she would keep the Committee informed of their progress. In response to
Committee questions, Supervisor Payne said the Bills List contained an
approval for signage from Rainbow signs; that 12 parking spaces will be
allotted to staff; that the bill for Communicate Direct was for the new
telephone system; that the bill for Global Computer supplies was for
furniture.
The Committee unanimously voted (4 to 0) to approve Township monthly bills,
payroll and medical payments in the amount of $114,318.53.
ECOLOGY CENTER BUDGET REVIEW
Sheila Davis, Chairman of the Ladd Arboretum Committee gave a brief statement
regarding the Ecology Center. She noted that Linda Lutz, Coordinator of the
Ecology Center also works with the Evanston Environmental Association, which
is a non-profit organization that supports activities at the Ecology Center.
Ms. Davis indicated that the goals were the same this year as last, which is
to increase adult participation and public awareness of what the Ecology
Center offers in the way of revenue producing summer camps; the sale of
plants, books, birdseed and gifts; and garden rentals for the Evanston
Community Gardens. She noted that once again, through increased revenues and
hard work on the part of members and staff has enabled the Ecology Center to
ask for less money from the City. In response to Committee questions, Ms.
Lutz provided updates on the birdseed sale, dried flowers sale, and community
garden program.
Alderman Moran thanked the LAC for their hard work and continued efforts;
noted there was particular value and interest that Evanston had for the
Environmental Association. He indicated the Committee's appreciation of
LAC's continuing request for less money from the City.
ARTS COUNCIL BUDGET REVIEW
Joe Zendell introduced the Chair and members of the Arts Council; Ron
Isaacson, Jerry Neighbors, Gwen Osborne and Christine Fulton.
Mr. Neighbors spoke about the Noyes Cultural Arts Center. He noted that part
of the tenants' rent goes back into community service; that the Center was
also the home of the Arts Camp for children and operated by the Recreation
Division in cooperation with the Arts Council. Alderman Feldman felt the
Noyes Center was very unique, but thought it could be a better used facility.
Mr. Zendell said the Center tries to strike a balance between the artists and
people coming in. He also noted that the Noyes Cultural Arts Center, in the
proposed budget, will cost $640,000 to operate, including staff, utilities,
HUMAN SERVICES COMMITTEE
Minutes of 10/4/93 . . .Page 4
supplies, etc.; but that the Arts Council anticipates revenues in excess of
that.
Alderman Feldman questioned what plan the City has to make the Noyes Center
more handicapped accessible. Mr. Zendell said the Noyes Center is part of
the Handicapped Accessibility Plan, and depends upon Capital Improvement
Funds. Mr. Wirth clarified that a figure of $250,000 for City accessibility
was envisioned each year; that the Arts Center was included in that plan.
Alderman Feldman asked if that included an elevator so people could access
different floors. Mr. Wirth said yes the elevator was to be included, but no
location for the elevator has been decided.
Alderman Moran commended the the Arts Council individually and collectively
for pushing the arts agenda; noted the great efforts by the artists, the Arts
Council and volunteers; hoped the efforts would continue. Mr. Zendell stated
that in addition to economic development, the other major thrust of the Arts
Council has been to increase participation to better serve the population.
Gwen Osborne said she and others felt the community was a community of
inclusion. She said that through the arts, specifically through the Ethnic
Arts Festival, she participated in the Affirmative Action Committee; that
through that came a specific awareness of not necessarily looking at the arts
for art sake, but rather as an entree for full participation for a number of
people within the total scope of the Evanston community. She felt that the
Arts Council was taking a leadership position in creating an affirmative
action program that extends to other people through the community an
opportunity to participate, and also to assists arts organizations and to
diversify its board, its audiences and making the arts and management
available to the people in Evanston. she asked the Committee and Council for
their support in continuing a number of youth outreach programs. She
stressed the importance of the Ethnic Arts Festival in the Evanston
community, and felt there would be benefits for the community. She felt that
without the Ethnic Arts Festival, there would be people from communities in
the north shore area who would not come in to Evanston to see what the
community has to offer.
Alderman Feldman asked regarding expanding the Ethnic Arts Festival to
include more vendors, and asked if some agreement had been reached. Mr.
Zendell clarified that Alderman Newman has made a recommendation to the HSC
regarding an increase in not only the Ethnic Arts Festival but the Lake Shore
Festival also.
Alderman Guthrie asked regarding FIRST NIGHT. Mr. Zendell stated that the
FIRST NIGHT is an Arts Council sponsored event, and would probably be one of
Evanston's major events; that the Chamber of Commerce and other organizations
are involved. He noted there were no contracts yet; that the Hoard would be
making a decision at its meeting on Tuesday, October 26.
Mr. Zendell commented on the Affirmative Action Program which is connected to
the Grants program; that in the budget there was a little under S40,000 and
$2,000 matching grants; that the Affirmative Action Program has mandated that
organizations follow Affirmative Action Standards for presenting affirmative
action plan. He noted there has been more participation by other
organizations. Alderman Moran stated his interest in the economic
development with respect to the arts; and the need to make people more aware
of these programs. Ms. Osborne noted that in the past Affirmative Action
meant involvement racially; but that now it includes all minorities,
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HUMAN SERVICES COMMITTEE
Minutes of 10/4/93 . . .Page 5
especially children.
Alderman Feldman wondered if the Arts Council could have a subcommittee that
would deal with the issue of publicizing the arts industry in Evanston. Mr.
Isaacson indicated that he send materials to other people in the community.
He felt the Arts Council could be a crucial linkage to other community
organizations; that he has received feedback from the community; that the
Arts Council could act as an umbrella in keeping people aware of what is
going on in the community. He felt this was a proactive role; that the Arts
Council's goal was to bring people back to the community. He felt that the
Noyes Center was an incubator, but was important to look at it in the long
term. He would like to see Evanston having major headlines in the newspapers
concerning arts events and cooperative programs. He stated that it was
important that the community knew that the HSC, City Council and other
officials were supporting the Arts Council, not just in terms of grant money,
but in terms of getting newspapers involved.
Alderman Holsman spoke of his recent trip to Vancouver British Columbia. He
noted that the community has many galleries which included sculpture, metal
arts; that there were shops and restaurants surrounding that; that there were
tour buses bringing people to these facilities, looking at the galleries,
purchasing products and more. He felt Evanston should look more closely at
this community and how they improved themselves through the arts. Alderman
Feldman recalled the efforts that were put forth in regards to the Northlight
Theatre and its move to another location; felt their wasn't the deep
involvement as there was in the beginning, and a closer relationship should
be maintained. Mr. Zendell stated that the Noyes Center maintains contact
with the Northlight Theatre. He indicated that Northlight is not completely
satisfied with their current status; that they feel the City should come to
them and offer plans rather than Northlight offering plans to the City. Mr.
Zendell stated that the Theatre has a new manager and leadership that will be
looking seriously at some of the options that have been proposed by the City
Manager's office regarding the downtown area.
ADJOURNMENT
The Committee unanimously voted (4 to 0) to adjourn at 8:55 p.m.
Darlene Garner
wW w 1w
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
October 18, 1993
7:30 P.M.
Room 2402
=9ff
Aldermen Feldman, Guthrie, Holsman, Moran
93 :
Alderman Drummer
STAFF
$RESENT:
Kathy Brenniman► Jay Terry, Darlene Garner, Owen Thomas,
Willie Hurd, Rich Grodsky, Don
Wirth, Frank Kaminski, Ron
Pryor, Robert Page, Neal Ney, Paul Gottschalk
OTHERS
PRESENT:,
Jane Baker, Commission on Aging; Sally Ennis, Mental
Health Board; Gwen Rucker, Clarence
Weaver, Louie Gomez, Human
Relations Commission; Andrew Heindel, Matt Brackett, Cheryl
Wollin, Library Board;
Irving L. Finston, Rick Marsh,
Recreation Board
PRESIDING:.
Alderman Moran
CALL TO ORDER
The meeting of
p.m.
the Human Services Committee (HSC) was called to order at 7:37
MINUTES
The minutes of the HSC meeting of October 4, 1993 were considered. It was
noted that on page four, paragraph five, line four should be amended to
read:.... regarding an increase in the Ethnic Arts Festival, and a decrease in
the Lake Shore Festival to makg—them eaual.
With that correction, the HSC voted unanimously 4-0 to approve the minutes as
amended.
COMMUNICATIONS
Evanston Ecumenical Action Council (EEAC) Letter Re: ACORN Fundina
The Committee considered EEAC's letter urging that the City, the Township,
Mental Health Board and the United Way continue funding ACORN through the
month of October. Mr. Terry noted that the letter was signed by the
President of EEAC, and he had spoken to her, and that the letter was
signed without full knowledge of what the letter contained. Therefore,
she could not explain the reason for EEAC's position. It was his
recommendation that the HSC maintain their decision not to fund ACORN for
the month of October. Alderman Feldman indicated he had no interest in
changing his original position of discontinuing funding. Alderman Moran
stated he had serious concerns about the operation of ACORN and questioned
their ability; that he did not feel ACORN should be funded beyond
September 30. It was the Committee consensus that ACORN should not
receive any funding for October.
REVIEW OF DISPOSITION OF CITIZEN COMPLAINTS AGAINST EVANSTON POLICE OFFICERS
.Nil liwYll'.116,114NInNil L.iW1 ill I1.1,h„mmw1diillulid Ill, All Iil I ii I,�um
HUMAN SERVICES COMMITTEE
Minutes of 10/18/93 .Page 2
In response to Committee questions regarding the length of time required to
complete investigations of citizen complaints, Acting chief Kaminski
indicated that the amount of time necessary was dependent upon many things,
including the number of witnesses and the type of allegations. He noted that
regarding CR #93-10, it had taken a long time to contact and interview the
witnesses; that both CR#93-12 and CR#93-13 were in final review.
CR 93-09: Alderman Holsman asked about the policy of taking photos of
suspected gang members. Chief Kaminski responded that he was in the process
of reviewing the current policy and would have a recommendation by next
month. The HSC Committee unanimously (4-0) voted to agree with Chief
Kaminski's recommendation to sustain the complaint.
CR #93-14: After review, the HSC Committee unanimously (4-0) to concur with
Chief Kaminski's recommendation that this complaint was not sustained.
HUMAN RELATIONS COMMISSION BUDGET REVIEW
Gwen Rucker, Chair of the Human Relations Commission introduced the other
members of the Commission. She indicated that the HRC is currently working
with Northwestern university's School of Journalism to produce another public
service announcement which is hoped will be ready by the summer of 1994. Ms.
Rucker explained that the HRC would also continue to study race relations in
the City, and would include education, housing, social, economic and
religious aspects. She noted that the last study of these issues had been
done in 1964. She stated that the Commission would continue to work on both
Fair Housing and Fair Employment issues.
Mr. Louie Gomez, Commission member, commented on the growth of the Hispanic
community; that while basic services are available, there was a language
barrier that made it difficult for Hispanics to be aware of or use services.
Alderman Moran concurred with Mr. Gomez. Ms. Rucker and Mr. Gomez indicated
that more Hispanics should be employed to assist with services for Hispanics;
stressed the importance of someone understanding the Hispanic culture. In
response to Committee questions, Mr. Gomez stated that health services were
most important, and that more communication was needed. In response to a
question from Alderman Feldman, Mr. Gomez stated that Mr. Maldonado of
Washington School had been of great help regarding communication to the
parents of Hispanic children.
Alderman Feldman inquired as to the organization of the Commission. Ms.
Rucker stated that the Commission consisted of nine members; that
subcommittees had been established to deal with items including fair housing,
minority issues, community relations and public service announcements.
In response to Committee questions, Mr. Gomez indicated that the majority of
Hispanics live in the fourth Ward; that the Latin American Association has
provided assistance. He noted that Ascension Church had been closed.
Owen Thomas, Executive Director of the HRC stated that they have been
aggressive in their mediation program; that approximately 250 complaints were
received and processed annually by the Neighborhood Justice Center regarding
fair housing and fair employment. He noted that two fair employment
complaints had received monetary awards; noted that the HRC has met
approximately 24 or 25 times this year.
Alderman Feldman sought clarification of the FY 1994-95 objectives listed
HUMAN SERVICES COMMITTEE
Minutes of 10/18/93 . . .Page 3
under Fair Housing. Mr. Hurd explained that the first objective of adopting
the use of a computerized case processing system would require additional
expenditures for the necessary equipment; that the system would be similar to
the U.S. Department of Housing and Urban Development; that it would improve
the processing procedure. He stated that the second objective was to improve
the Fair Housing Assistance Program (FHAP) participation by dual -filing ten
cases with the U.S. Department of Housing and Urban Development; that with
the recent amendments made to the Fair Housing ordinance, and accepted by the
State as being substantially equal to the State Fair Housing, the HRC now had
better access to more resources.
LIBRARY BOARD BUDGET REVIEW
Andrew Heindel, Vice President of the Library Board, introduced himself and
other Hoard members Matt Brackett and Cheryl Wollin. Mr. Heindel spoke about
the many unknowns in preparing a budget for a new building. He noted that
the total budget estimate showed a 10.7% increase of which 5% was for
personnel. He also noted there was an increase in the State Per Capita
Grant; in Maintenance for the new building; an increase for Information
services. He indicated that the budget was for a split year, of old and new
building.
In response to Committee questions, Mr. Heindel indicated it was difficult to
estimate the budget for the new building. Alderman Feldman said he wanted a
communication from the Board showing a comparison of the previous year's
budget to the new budget, and asked that the Library Board come back to the
HSC when this material had been received. Alderman Moran stated he did not
want to have service cuts, but emphasized that the Library budget is large,
and that resources have to be found for the increases; suggested that perhaps
there could be some cuts made at some of the branches, but did not feel it
was wise to do that until there was some experience in the new building. Mr.
Heindel noted that the budget figures represent the bare minimum, and that he
understood the difficulty involved. Alderman Feldman felt the increase in
the budget was not dramatic, but that the numbers themselves are; that he had
discussed it with the City Manager and would have to work on how this kind of
expenditure could be afforded. He did not feel that service, personnel, or
hours could be cut based upon what the new building has to offer the
community. Mr. Heindel indicated that the Board fully appreciated the
quandary that this budget puts everyone in, but that the Board felt there was
no way to consider cuts to the branches for lack of time; that City Council
would have to mandate cuts before the Board would consider that action.
Alderman Feldman asked if the Board was still considering forming a
foundation for fundraising efforts; and what would the funds be used for.
Mr. Heindel said the Board is considering it; that the funds would be used to
supplement the budget, and an increase in materials due to the building being
much larger. He noted that it would also be used for special programs
including, perhaps, a public auditorium. Mr. Ney said that the old library
had provided special public programs in the auditorium, but that those
programs had all been eliminated when the auditorium was converted to a
storage and reference room. He noted that the new library has a special
room; but that the only plans the Board has currently is to make that room
available to organizations for them to use as a meeting space, and to use it
for some of the children's programs; that there are no plans at this point to
use it for adult programming. He suggested there were a number of things
which could be done with extra funds, such as film programs; that this was
the type of thing obtained by fundraising and through volunteers. Alderman
HUMAN SERVICES COMMITTEE
Minutes of 10/18/93 . . .Page 4
Feldman asked what amount of money did the Board feel it could raise. Mr.
Ney said the amount was in the neighborhood of $250,000; that he felt this
money could be raised. He indicated that if a foundation was developed, the
Board would be looking at a continuous flow growth over a period of five or
six years rather than a one-time fundraising effort.
Alderman Guthrie stated she had been given a hard hat tour of the new
building. She suggested that regarding staffing the information desk, the
high school has a community service program for which the kids get credit;
that it would be a wonderful place to put high school kids. she noted that
Barbara Zimmer was the contact person at the high school for this program.
It was her hope that high school, students could be hired for other jobs
throughout the library.
Alderman Moran asked that the Library Board come back to the HSC once the
Committee has had a chance to review the additional material received at this
evening's meeting.
RECREATION BOARD BUDGET REVIEW
Irving L. Finston, Chairman of the Recreation Board introduced himself and
board member Rick Marsh. He acknowledged the Recreation Division staff and
their efforts in bringing in a budget which has an increase of only 3.54%,
well within the City Manager's guidelines; that it is the first increase for
the Recreation Division in three years. He noted there were no major changes
being made, but rather adjustments to make programs better. Mr. Finston gave
a recap of the what has been accomplished so far for the 1993-94 fiscal year,
noting that; new policies were established regarding soccer fields to allow
for better use by more residents; established a non-resident fee policy;
created a free beach day on Monday at Clark Street Beach, and a free summer
drop --in program at Chandler, Robert Crown and Fleetwood-Jourdain Centers. He
noted that over 3,000 scholarships were approved. Mr. Finston stated that
over $63,000 has been donated by various organizations including: Fourth of
July Association, the Levy Life Enrichment Fund, Illinois Arts Council, the
Charles H. Shaw Company, private citizens, etc.; that these donations help to
continue programs such as the Starlight Concert series, the Lakeshore Arts
Festival, Levy Senior Center programs and more. He noted that the 1993 beach
revenues were down, but were better than 1992. He indicated that several
capital improvement projects were completed at Fleetwood-Jourdain Center,
Robert Crown Center, James Park and offices at the Civic Center. Mr. Finston
stated that program participation has continued to grow in all areas; that a
new open gym and swim program was developed with Evanston High School; that
staff began the process to do in-house typesetting of the Arts & Recreation
Magazine and; that training in customer service skills was continued. He
indicated that for the 1994--95 FY, it is planned to have 32 free programs
without significant changes in funding levels. These programs include: open
gyms, Starlight Concert Series, Lake Shore Arts Festival, after school
programs, Drum & Bugle Corp, martial arts, exercise, basketball, beach day,
holiday theme parties and summer park drop -in programs.
Mr. Finston indicated that at the October 28th meeting of the Recreation
Board, four new members will be welcomed to the Board, and invited the HSC
Committee to attend.
Alderman Holsman asked how many free programs were being offered currently.
Mr. Grodsky stated 28 programs. Mr. Finston noted that the open gym and swim
program at the high school is also be a free program, with the costs being
I.Y ,1, ,I +k,1,11i II i1III 11I6 11. 411 1Y .II II II N I u I i1,I I I ,II I YIII1IIIIIIIi1
HUMAM SERVICES COMMITTEE
Minutes of 10/18/93 . . .Page 5
shared between Recreation and the high school.
Alderman Holsman asked about the afterschool programs. Mr. Grodsky
explained that each of the community centers have some type of afterschool
program. He noted that Fleetwood--Jourdain has a more structured program in
that there are some schools that automatically bring the kids there through
the bus system; there are some martial arts and crafts, and open gym; that
the kids progress from one activity to another; that there is a homework
component included. He indicated that the programs at the Crown Center were
a little different; that there are a cadre of programs including dance, new
pottery, basketball, etc.. He stated Chandler Center provides a service for
some of the schools in the community where program managers go out to various
schools during the week and afterschool and run what are called athletic
clubs; that this leaves the center open for the afterschool gymnastics
program. Alderman Holsman asked about the summer park drop -in program. Mr.
Grodsky stated that this program was held at Fleetwood-Jourdain, Chandler and
the Robert Crown Center. He noted that the Recreation Board has authorized
those programs again for next year. He commented on the efforts being made
by Mr. Wirth, the City Manager and Alderman Holsman to establish some
programs in south Evanston. Alderman Holsman said he hoped that one of the
Recreation Board members would attend one of the community meetings in south
Evanston. Mr. Marsh said it would be no problem; that he lives in south
Evanston and there are some basic concerns and wished to get more involved.
Alderman Feldman sought clarification of the City's budget guidelines. Mr.
Terry stated that the guidelines called for a freeze in commodities line
items; and a 4% cost of living increase in the Personnel line items, with
accompanying increases in medical insurance.
Alderman Feldman stated he had attended a community meeting in the Eighth
Ward; that there was a strong desire on the part of the citizens to have
recreational facilities or programs in their area; felt they were saying that
they don't have a community center in their area; noted that there were many
communities that didn't have a center, and that it could not be done for
every community; that there were only three centers in the city. He said
this raises an issue of how recreation can come and get people to bring them
to facilities or reach out and bring the facilities into the area. He asked
whether there was a sense on the part of the Recreation Board that there is
a group of people who would like to, but do not participate in recreational
programs; that the scholarships would help as far as economic reasons; that
location might be a reason; asked how this problem could be addressed. Mr.
Marsh felt that a community center would be nice, but just having programs
and people to work with the kids would be much better. He said there were
many kids in that area that are always looking for games or things to
participate in. He could not explain the reason for not using a center or
facility that was eight or ten blocks away, but noted it was a fact; that the
solution was bringing programs to the community and kids. Mr. Wirth noted
that the City Manager had attended the meeting in the Eighth Ward, and came
back to the Recreation Division with the community's input. He noted there
were no facilities of any substance in this Ward; that there were three or
four small parks including the Richmond-Brummel, the Tot Lot, the Dotson--
Brummel Park, etc., but that there were no parks that have facilities in them
and do not lend themselves to a lot of activities and programs. He indicated
that the other issue which needs work is that over a period of years,
playground programs have been eliminated; that these were drop -in structured
programs. Mr. Wirth noted that he and Mr. Grodsky are working on plans to
move forward to at least have summer programs; that Elks Park had potential
HUMAM sERVICEs COM
Minutes of 10/1COMMITTEE
• .Page 6
for a baseball diamond and other uses;
Playground type programs; not there should thabe sere was the Opportunity
that these program ideas would be brought back tome outreach oHe
funds would have for
to be reallocated from the existing He noted
erman
Feldman asked if there was an o the Recreation Board;
with Ridgeville Park District.asany Possibility g resources, that
Mr. Marsh noted that he saw man Mr. Wirth id his was being
cooperation
into.
games at the Ridgeville park; Y kids and adults playing basketball and other
r
hoops were taken down approximately
that there was so looked into.
Pproximatel me problem and and
tthe
as part of the Ridgeville Park District years ago'
participation b Mr• Finston felt that
Y them. , there was every right
Alderman Feldmang to have
the south reiterated his feelings
Evanston communit g that something
would take more than the y% that there were Y has to be done for
important. He said he wouZdebe looking man things to address which
creation Division, but that
Plans for that community. g forward b r that recreation was
ADJOURNMENT
The committee unanimously voted 4_0 to adjourn at
9:35 p.m.
r
4,4u, , , 45+��
Darlene Garne,4
r e
ng a report on
DRAFT -NOT APPROVED
Minutes
HUMAN SERVICES COMMITTEE
November 1, 1993
7:30 P.M.
Room 2402
PRESENT: Aldermen Feldman, Guthrie, Holsman, Moran
AB4ENT: Alderman Drummer
STAFF Kathy Brenniman, Jay Terry, Darlene Garner, Rich Grodsky
PRESENT John Eckert
OTHERS Jane Baker, Sally Mackert, Judith Herbert, Helen Leister,
PRESENT: Commission on Aging; Steve Bernstein, Marx Success, Amy
Shubart, Peggy Tarr, Nichols Lighted School; Matt Ter Molen,
Evanston Environment Board; Nicki Pearson, Mental Health
Board; Mary Jane Chainski, Infant Welfare society
PRESIDING: Alderman Moran
CALI. TO ORDER
The meeting of the Human Services Coom.ittee (HSC) was called to order at 7:37
p.m.
Y 1•-s
The minutes of the HSC meeting of October 18, 1993 were considered, and
approved unanimously (3-0) as submitted.
Recreation Division Monthlv Narrative
Accepted by the HSC without comment.
Environment Board - Noise ordinance Enforcement
Matthew Ter Molen, Environment Board member introduced himself. He noted
that the Board hoped to improve communications with the HSC. He indicated
their were 12 or 13 members now, and that they hoped to have one more
person to have a full complement of board members. Mr. Ter Molen
mentioned that some of the activities the Board has been involved in
recently include the Energy Commission, the Gypsy Moth situation; that
they were awaiting a report from Mr. Wirth on the results of the spraying.
He indicated the Board was also working on recycling; noted that the
Recycling Center is operating at about 80% capacity; that they were
looking for ways to improve recycling. He made mention of Ms. Frank's
memo regarding auto alarm noise issue; that the Board recently began
looking into other areas such as leaf blowers; that they have been looking
into other ordinances adopted by other communities.
Alderman Feldman asked if the Environment Board has met with the Energy
Commission. Mr. Ter Molen said there was a subcommittee which has met
with the Energy Commission several times; that the first formal meeting
was scheduled for Thursday, November 4, at 7:30 p.m. Alderman Feldman
HUMAN SERVICES COMMITTEE
Minutes of 11/1/93 . . .Page
asked if the Environment Board had read the Council resolution regarding
the timetable that the Energy Commission has to make a report on an energy
policy. Mr. Ter Molen said yes.
Alderman Moran noted his concern in noise abatement and asked what the
Board was doing in terms of activities in looking at those issues. Mr.
Ter Molen said the Board was looking into other ordinances, particularly
the ordinance enacted by Wilmette which specifies certain hours and months
that leaf blowers could be used; that they would be looking at other
ordinances to see what could be applied to Evanston. Alderman Moran said
their were ordinances on the books now that, in one sense or another, may
apply to this situation; that there may be some enforcement capabilities;
but there was a question as to what is actually being done. It was his
hope the Environment Board would look at the current ordinances; what is
done with these ordinances; what would be gained; and what would be
practical solutions to these problems. He asked if this item was
currently on the Board's agenda. Mr. Ter Molen said yes; that discussions
began in September; that the Board has a new member whose background was
in environmental law; that he would be looking into some of the current
ordinances. Alderman Moran asked if the Board had a timetable of when
they would return to the HSC. Mr. Ter Molen said no, but would look into
it. Alderman Moran suggested that perhaps next Spring would be a good
time.
Alderman Feldman noted his interest in the Board's relationship with the
Energy Commission, and asked for some type of periodic reports regarding
this relationship. Mr. Ter Molen noted the Board would have a better idea
after the meeting November 4th.
Alderman Guthrie asked about the decibel limits of the ordinances the
Board has looked at. Mr. Ter Molen said some of the ordinance do have
limits; that they vary from machine to machine; but that some have a limit
of 100 decibels.
CONSIDgMTION OF TOWNSHIP MONTHLY BILLS. PAYROLL AND MEDICAL PAYMENTS
Alderman Moran noted there were no representatives from the Township present.
Alderman Feldman indicated he had questions about the Cash Requirements
Report, pages one through three. In response to Alderman Feldman's question,
Mr. Terry indicated that any bill which is being questioned can be held over.
Alderman Feldman asked Mr. Terry if he knew why there was no Township
representative present, and Mr. Terry stated he did not know. Mr. Terry
confirmed that the Township office was aware of the meeting tonight.
Alderman Moran stated that since no direct questions could be asked, due to
Township's absence, any questions the HSC had could be noted; and requested
that Mr. Terry prepare a communication to the Township with respect to the
questions.
Alderman Holsman had questions regarding the Evanston Township General
Assistance Revenue and Expenses, page four; noted there were several
categories that had exceeded their budget for the year, including;
Advertising, 180%; office Equipment Purchase, 175%; Printing and Duplicating
111% and; Workman's Comp and Other Insurance 187%. Alderman Moran requested
a report covering the last two years on what the Township has paid to Jeff
Ward and why. Mr. Terry stated that he did not know the dollar amount, but
that Jeff Ward is a computer consultant whose specialty is in the R-base
system which the Township uses; that he does a range of activities including
i
HUMAN SERVICES COMMITTEE
Minutes of 11/1/93 . . .Page 3
software design, system upkeep and repair; that he is virtually the
Township's on -call computer expert. Alderman Feldman wanted to know what the
breakdown was of those various functions that Mr. Ward provides; how much
repair; how much programming; what the programming is and; what generates new
programming requests and initiative; also what the rate of breakdown is for
software and hardware. Alderman Moran requested that Mr. Terry prepare a
letter regarding the questions asked to be transmitted to the Township
management. Alderman Feldman indicated that his questions were informational
and did not wish to hold any bills at the current time, but indicated that if
there was no representative of the Township at the next meeting that Township
bills were considered, he would move to hold all bills.
The HSC unanimously voted to approve Township bills, payroll and medical
payments in the amount of $195,025.83.
BOARD AND COMMISSION BUDGET REVIEWS
NICHOLS LIGHTED SCHOOL
Steven Bernstein, Chairman of the Ad Hoc Advisory Committee, introduced
himself, Marx success, Director, Barbara Hiller, Principal of Nichols Middle
School, Amy Shubart, Committee member, and Peggy Tarr, past Chairman who
continues to be active in the committee.
Mr. success noted that it was his first year as Coordinator. He noted the
Nichols Lighted school Community Center (NLSCC) has operated since 1984-85 at
this location; indicated that the purpose was then and now to decrease gang
presence in the neighborhood, lighting the neighborhood and attractin
regular youth and adult participation, and serve a diverse range of ages,
race, ethnic and economic background. He noted that the total number of
clients has increased this past year; that the total number of Hispanic
clients increased due to a Hispanic tutoring program, and an Hispanic
outreach program through National Lewis University. Mr. success stated that
a number of adult classes from District 202 were run at Nichols; that they
were working on targeting the young female population; that neighborhood
groups, agencies, and individuals use the NLSCC in the evening for various
activities, including open gym several nights a week, a Youth Organization
Umbrella basketball league. He indicated that Mondays and Tuesdays were for
high school age and older; Wednesdays the league operates and; Thursdays and
Fridays were for school age and under.
Mr. Bernstein stated that Mr. Success is an outreach worker at the high
school, and was also involved in the Soccer League; that he has been very
well received. He stated that since the NLSCC's inception, it has been a
collaborative effort among agencies and the school districts. He indicated
that NLSCC has the consent of the school board, and through Ms. Hiller, they
would like every room in the facility to be used every night; noted that they
encourage participation from groups and agencies. Mr. Bernstein stated that
this was the first year without Shel Newberger as Chairman; that Mr.
Newberger spearheaded the movement of the NLSCC and revitalized it; that the
revitalization incorporated all the various groups that participate. He
noted there many positive things occurring at NLSCC and that there was a
positive effect in the neighborhood and community. He noted that the
proposal for NLS did not contain any increase and hoped that the HSC shared
their feeling that NLSCC was worth their request. Mr. success commented on
the Tutoring program at NLS; that there were many volunteers from various
groups in the community and Northwestern University; that letters were sent
HUMAN SERVICES COMMITTEE
Minutes of 1111193 . . .Page 4
to churches and community groups; there was much appreciation for this
program, which is being offered for free.
Alderman Holsman sought clarification of the figure entitled Miscellaneous
under Total Revenues. Ms. Tarr responded that this figure comprised of in -
kind returns from the school district, including heating, custodial service,
insurance, and other utilities; that this money is not received, but rather
the school district estimates the costs of these items.
Alderman Holsman questioned how success of this program was measured; was it
enrollment or something else. Ms. Tarr stated that there was no one-on-one
estimate of the students that have been kept from negative effects; that the
measure came from how the neighborhood has improved; that the neighbors are
more comfortable being out; that gang violence has decreased. Ms. Hiller
stated that the school is used for such a variety of purposes; and the
children and adults who use the facility have respect for it; that there was
little or no vandalism, and almost no programming problems. Alderman Feldman
asked about the circumference of the constituency served. Ms. Hiller stated
there was no real delineation; that the Tutoring program served anyone, no
matter what school they attend. Alderman Feldman asked if there were any
statistics; that he was interested in attendance from the Eighth and Ninth
Wards. Ms. Hiller said there was no attendance record kept with addresses
this year or last, but that this information could be provided. Alderman
Feldman said his purpose for asking for this information was that at a
community meeting the issue was raised as to the lack of easy access to
recreation and other programs; that he wanted to know the percentage from
various Wards. Alderman Holsman concurred. Alderman Moran asked if the
information could be collected in an informal fashion, and Ms. Hiller said
she did not think it would be a problem. Alderman Holsman wondered that if
this program was successful, could it be transplanted to another area of the
City, or could NLSCC's outreach be extended. Alderman Moran saluted the NLS
on their collaborative efforts.
(Alderman Feldman left the meeting at this point.)
IKEN-BABY TNZR ES RY BUDGET REVIIUI
Mary Jane Chainski, Executive Director of the Infant Welfare Society gave a
brief overview of the Teen -Baby Nursery program. She stated that to -date,
since its inception, TBN has had 82 children participants and 77 mothers;
that 39 mothers have graduated from high school; 17 are currently enrolled in
high school; that there are approximately to mothers who are enrolled in
evening school. She indicated that there was an entire support services
network which TBN offers which include family planning, parenting education,
parent support groups, school support and personal services. She indicated
that the waiting list continues to grow, but that the birth rate for teen
parents in Evanston has not increased; an estimate of 62 births for last
year; that the waiting list, which has ten active mothers, and 8 more who are
continuing school, shows there are more pregnant mothers who want to stay in
school and use the program. She noted that the high school shows there are
ten pregnant students; that there is a continuing need for the TBN services.
Ms. Chainski said a plan has been worked on for approximately a year to find
additional space; that this depended upon obtaining the space, funding, State
licensing of the additional space; that this would allow TBN to increase by
4 students which is 25%. She did not anticipate a larger number.
Alderman Guthrie noted the proposal contained an increase in Contributions
00
HUMAN SERVICES COMMITTEE
Minutes of 11/1/93 . . .Page 5
and wondered if any thought had been given to attempting to boost this
significantly. Ms. Chainski noted that the contributions were unsolicited
and made to the Nursery directly; that the contributions that would be sought
are contributions to the Infant Welfare Society.
Alderman Moran asked about the additional space requirements and where it
might come from. Ms. Chainski stated that the space occupied in Family Focus
has a mirror image room next door, which is used on a part-time basis by
Family Focus; that TBN broke through the wall to open up that space; that the
plan was to share that space. Alderman Holsman noted that the request for
City funding as a percentage of the total appears to be decreasing rather
than increasing, which was noteworthy. He also noted that it was important
to be able to allow the mothers to continue their education. Ms. Chainski
stated that the TBN was designed to provide services to the mothers to help
them and not just be a place for the children to be dropped off and; that the
infants be supported with services and care in their early years.
COMMISSION ON AGING CO BUDGET REVIEW
Sally Mackert, Chairperson of the Commission on Aging introduced Helen
Leister, COA member; Jane Baker, Secretary; Judith Herbert, Chair of the
Housing and Transportation Committee of the COA and; John Eckert, Ombudsman.
Ms. Mackert passed out additional material, and noted she would expand
briefly on the memorandum submitted to the HSC in their packets. Regarding
the Ombudsman Services, she noted that Mr. Eckert has been an invaluable
asset to the COA and its work throughout the year; that he served as an
information giver to the COA as well as having ingratiated himself with
members of the nursing home community. She made mention of the
Intergenerational Forum being held November 31 which was the second forum to
be held because of the positive response received from the first one held in
the spring of this year; that it would allow people who could not attend the
first forum and new people to get together and exchange information on
intergenerational programming. She noted that the forum was being held at
the Levy senior Center at 3:45 p.m. and invited the HSC to attend. Ms.
Mackert complimented the staff, and interns Tiffany Kabala and Barbara Wilson
for their work and assistance. Regarding the training that were made
possible, Ms. Mackert commented how valuable those opportunities have been to
the COA in educating themselves in the areas regarding the elderly, aging
processes, care giving, etc. She noted that COA members have attended
sessions giving by the American Society on Aging, the Illinois Department on
Aging, the Illinois Alliance on Aging and others. She noted that the COA
Committee structure has changed in response to a study of structure; that the
Long Term Care Committee has expanded to the area of in -home care provided to
allow elders to remain independent and in their homes for as long as
possible; that there would be tremendous growth in this area. Ms. Mackert
informed the HSC that the Housing Committee has expanded into the area of
transportation; that the Intergenerational Committee has expanded to become
the Education Advocacy and Intergenerational Committee; that this was done to
expand information and referral services by the COA. She noted that the COA
is becoming known as an information and resource service locally, regionally
and in the State. She made mention of the FY94-95 objectives which includes
establishing the Ombudsman in the new assisted living facility expected to
open in 1994; advocating for a handyman program for older homeowners and; to
work with the Police Department and social service agencies in the area of
increased crime against the elderly. She indicated that the COA would
continue to produce their newsletter and to sponsor other related forums and
events; to continue to study in --home care and to educate the community. She
HUMAN SERVICES COMMITTEE
Minutes of 11/1/93 . . .Page 6
felt that the COA, with great support from the staff, has pulled itself
together, reorganized, moved forward under difficult circumstances; felt very
encouraged and hopeful for the year to come.
Alderman Moran felt the COA's efforts were exemplary in light of the
reorganization which was necessary in the City; that he was excited about the
intergenerational forum; that this area needed a lot of exploration; was
encouraged that Evanston was taking a leadership position; was pleased to
hear about the results of the Ombudsman program. He said he was glad to see
that the COA still had the multipurpose senior center on the agenda; felt it
was an important issue; that the intergenerational aspect would come into the
picture. He also indicated his pleasure that the COA continued to send a
representative to the HSC meetings.
Alderman Holsman felt it was odd that the report indicated that Evanston has
lost older adults in the last decade; that it was his understanding that the
senior population in our country has been expanding and will continue to
expand for the next decade at least. He sought clarification of the COA's
attempt to gather information on the census tracts and where the elderly are
living. Mr. Terry noted that the information was available by census tract,
but that the COA was looking for almost a block -by -block analysis. He
indicated that the number of residents over the age of 65 was obtained by
census tract; factored out all the congregate living facilities and
retirement homes; that the Housing Committee of the COA was particularly
interested in finding out who the elderly homeowners were. He noted it was
found that there is a census tract in the Fifth Ward that has the highest
number of older adults, and there is no congregate living facility in that
census tract; that the other significant areas were in south west Evanston;
that there were two parts of the Eighth and Ninth Wards that also have high
concentration of older adult homeowners. He indicated that this information
was as finite as the Census Bureau was willing to give without violating
confidentiality. Alderman Guthrie asked if past tax or water bills could be
gone through. Mr. Terry noted that information would not be available in any
kind of automated fashion.
Alderman Holsman noted that one of his concerns was the low income elderly
and if their problems were being addressed. It was his understanding that
Northwestern University had a government office of statistical analysis; that
they have census data on disks that breaks the information down block--by-
block. He did not know if they had the 1990 census information but believed
they did have the 1980 block -by -block; that it was a federal office. Ms.
Mackert noted that the COA did see a significant increase of elderly in the
+85 and +75 age group; that this would become the COA's focus of information
and service.
Ms. Mackert noted that the COA's attendance of the HSC meetings helped their
understanding of other agencies and groups that are involved in the
community, and how the COA might work with them in an intergenerational vein.
She felt that the possible training of volunteers to assist agencies such as
the Teen -Baby Nursery, the YMCA Mentoring program and some of the programs
the Police Department sponsors was very fertile ground for the COA.
Ms. Herbert spoke to the Committee about the Handyman Program; that Evanston
has the highest percentage of old elderly of the surrounding communities;
that a larger percentage of this population own their own homes. she noted
that COA had recently presented testimony in response to the new
Comprehensive Housing Affordability Study (CHAS) and quoted statistics from
HUMAN SERVICES COMMITTEE
Minutes of 11f1/93 . . .Page 7
that study; that 15.8% of renter elderly households in Evanston are paying
more than 30% of their income in rent; that 30.9% of renter elderly
households are paying more than 50% of their income in rent; that this
indicated that Evanston elderly were not living in affordable housing.
Ms. Herbert stated that the COA has been studying various handyman programs;
defining whether it is needed in Evanston; studied various models in other
communities; used the 1969 Housing survey and other resources which indicated
e
older adults in their own households, whether homeowners or renters, often
had trouble with maintenance; that the simple maintenance tasks become more
difficult for the elderly. She noted that often the elderly are not aware of
where to find such services; that they feel very vulnerable; sometimes can't
afford to have these services; that the type of service that is needed was
more in the way of minor services that make a home or apartment liveable and�gh
safe. She indicated that the problem is finding a home for the handyman
Gam:
program and the money with which to do it; that they considered whether its
should be done by the City, agencies, by referral service. She noted that
COA approached the Township and had a very good response; that they were very
;5
interested in doing this program; but with the removal of the Community
Action Programs and the funds returning to the City, the Township was no
longer interested. Ms. Herbert said the COA was committed to doing this
program, but knew it would take further study and evaluation; that they have
had talks with other Aldermen who were interested also. She felt it made
sense for this program to be in the community and looked to possible
collaboration with other agencies such as Neighbors At Work, but that they
were not able to take it on; that Reba Home Maintenance Service wants to
discuss this program. She noted that the costs could range from a very
modest amount for a referral service to maybe $75,000 for the City actually
providing the service; that the interest was that the program be done very
well. Ms. Mackert stated the COA was not in a great rush, but would rather
take the time to make sure the program would be a success. She asked the HSC
to give this program some consideration for whatever type of collaborative or
9'
City support arrangements that might be made in an effort to get this program
off the ground. she asked for the opportunity to talk to the HSC about this
issue at a future time. Ms. Herbert noted that the Housing Commission of the
City is supportive of the COA's efforts in this regard. Alderman Holsman
said he would lake to see youth involved in this program and asked if the COA
had looked at those possibilities. Ms. Mackert said the COA has looked into
the possibility of an intergenerational component, but that the feeling was
that the program should begin small; that there were many issues involved
3=
with the youth regarding training; that it might be workable sometime down
==__
the road; felt the program should be based in a moderate level before
-�
involving youth.
Alderman Moran requested more background information regarding the Handyman
qY=
program in the way of an outline of some of the program models that the COArn`_
-_LL
has been working with, and funding requirements, etc., it would be helpful.
He noted that following this meeting there would be a meeting regarding UHP
funding; that the pool of funds is not growing; that taking on another
`
project would be a challenge. Ms. Herbert asked if a specific proposal was
required and Alderman Moran stated not at this point; that the background
materials would be required first; that once the initial information was
looked at then the HSC could look at specific proposals. Mr. Terry noted
that the COA has been looking at every avenue so as not to be a burden on the
general budget; that one of the other possibilities is that in some of the
materials presented by Home Depot to the City, commitments were offered in
the area of elderly housing, and wondered what the mechanism would be to
1 1i WI i. a .. u u JI . Y. I i I i I i t I I. 1 YII .. Ai
HUMAN SERVICES COMMITTEE
Mfnutee of 11/1/93 . . .Page 8
explore the depth of that commitment to see what specific areas they were
interested in. Alderman Moran indicated that if there were a range of
alternatives it would be easier to probe areas of funding.
Ms. Mackert reiterated that a multipurpose center was an objective or goal
for the future; that they continue to receive information from national,
regional and state sources on multipurpose senior centers.
OTHER BUSINESS
Alderman Holsman noted he had asked a question of the Human Relations
Commission regarding the decrease in community meetings and did not receive
an answer. Mr. Terry indicated he would obtain that information.
The Committee voted unanimously 4-0 to adjourn at 9:12 p.m.
i
Darlene Garner
a
Minutes
HUMAN SERVICES COMMITTEE
November 15, 1993
7:30 P.K.
Roos 2402
DRAFT -NOT APPROVED
PRESENT; Aldermen Guthrie, Halsman, Moran
ADS=: Aldermen Drummer, Feldman
STAFF Kathy Brenniman, Gerald Cooper, Frank Kaminski, Ron Pryor,
PRESENT_: Robert Page, Harvey Saver, Jay Terry, Darlene Garner
OTHERS Judith Herbert, commission on Aging; sally Ennis, Nicki
PRESENT: Pearson, Dale Dellutri, Mental Health Board; Ray Ganey,
Housing options for the Mentally Ill; Carol Moschandreas,
Center for Public Ministry
PRESIDING: Alderman Guthrie
CALL TO ORDER
The meeting of the Human Services Committee (HSC) was called to order at 7:35
p.m.
MINUTEs
The minutes of the HSC meeting of November 1, were considered, and approved
unanimously (3-0) as submitted.
jiousrm mm ;_i �.
Mr. Terry stated that as part of the HSC's consideration there were actually
two actions which would need to be taken. He noted that the memo which was
being distributed at the meeting was a recommendation from the Mental Health
Board (MHB); that at their meeting of Thursday night they recommended that
the salvage remaining on their ACORN contract of $4,100 be allocated to HOME;
that if it is HSC's wish, to recommend to the full Council to approve the
MHB's use of $4,100 for HOME; that the second action would be to decide how
the City Purchased service money that is salvaged from ACORN should be split
up.
Alderman Moran asked for some background in terms of Mr. Terry's memo
regarding ACORN salvage funds in relation to this issue and the MHB
recommendations. Mr. Terry stated that both the MHB and the City had
purchase of service contracts in the existing fiscal year for services that
were provided by ACORN. He noted that the MHB funded both the shared
apartment program and case management services available to the drop -in
center; that the City funded support services that were available to the day
drop -in center. He said the MHB received a request from HOME that the $4,100
remaining in the ACORN account be allocated to them as part of the
continuation of the shared apartment program; that the MHB felt that was an
HUMAN SERVICES COMMITTER
Minutes of 11/15/93 . . .Page 2
appropriate request and approved that last Thursday night. He indicated that
the City has $2,500 remaining in its account; that there are two requests
totaling $3,000; HAMS is asking for $1,000 from the City for support of the
shared apartment program; that Center for Public Ministry (CPM) is asking for
$2,000 to support expanded hours for the substance abuse counselor; that if
the HSC wishes to approve this there would need to be a reduction of $500 in
the total requested. Alderman Moran indicated his concern about receiving a
request such as this on the night of the HSC meeting. Mr. Terry stated that
HOME had a December 1st deadline to the state Department of Mental Health,
and would like to be in a position to represent to the State what their total
local funding support will be. A discussion ensued about the possibility of
holding this over as opposed to action at tonight's meeting. Alderman Moran
asked if Mr. Terry's memo of November 11 was consistent with the memo from
the MHB. Mr. Terry said yes; that he assumed there would be a recommendation
from the MHB regarding the $4,100; and his recommendation for the $2,500 in
City dollars was $1,750 - CPM, $750 - HOME; so the total for HOME, if that
recommendation is accepted, would be $4,850.
The HSC unanimously (3-0) voted to approve the recommendation of $1,750 to
the CPM, and $4,850 to HOME.
CONSIDERATION OF THE DISPOSITION OF CITIZEN COMPLAINTS AGAINST FOLICE
OFFICERS
Alderman Guthrie noted that the HSC was officially welcoming Gerald Cooper,
new Chief of Police.
Deputy Chief Kaminski stated there were five complaints that have been
completed.
CR 93-U
Alderman Moran questioned if the accused officer was in the room with the
complainant. Deputy Kaminski said yes. Alderman Moran said there was an
indication in the report that the accused officer mentioned that the
complaining witness's past sexual history might be an issue; that he
assumed this was the accused officer's statement to the review board.
Deputy Kaminski said that was correct. Alderman Moran noted his concern
about the findings, but indicated he would support the decisions.
Alderman Holsman asked if the officer had a previous encounter with the
complainant and somehow knew of the complainants' past sexual history.
Deputy Kaminski explained that the officer did not know of the
complainant's past history, but rather indicated that these things could
be brought up in further action. Alderman Guthrie asked if one or two
letters had been sent to the complainant. Deputy Kaminski stated one
letter was sent regarding one disposition; that he had made a phone call
to the complainant regarding the other disposition. Alderman Guthrie
asked if the officer had any other incidents in his file, and Deputy Chief
Kaminski said no, not recently.
The Committee unanimously voted to accept the recommendations of Deputy
Chief Kaminski.
9R 93-U
The Committee unanimously voted to accept the recommended disposition.
CR 93-13
Alderman Holsman questioned if police officers were updated with the
HUMAN SERVICES COMWITTER
Minutes of 11/15/93 . . .Page 3
current State Central Registry of Abuse and Neglect. Deputy Chief
Kaminski said it takes awhile, but the Police Department can get that
information. Alderman Holsman said it was his understanding that the
Department of children and Family services (DCFS) had changes within their
regulations of the state Central Registry of Abuse and Neglect; that this
was one of the items that was removed; that all information on the
complainant be expunged from State records, and that the office update his
records. Deputy Chief Kaminski explained that when the complainant
checked the information had not been expunged; that DCFS informed them
that it would take approximately six months to do this. Alderman Moran
questioned if there was some past history between the complainant and the
accused officer. Deputy Chief replied no. Alderman Moran asked if there
were any other fact or evidence that would suggest that this particular
officer bore some grudge or bias against the complaining witness. Deputy
Chief Kaminski said he was not aware of anything else; that he took a long
time with this case
Alderman Moran indicated his concern about disciplinary action to the
police officer whose intentions were for the protection of the children;
that we all realize this problem is less than what the DCFS has had to
deal with; that his view in this case was that the officer was trying to
protect the children who were potentially in harms way. He noted he had
serious reservations about recommending a disposition of sustaining
misconduct on his part; that it was not justified. Deputy Chief Kaminski
noted there were a great deal of factors that go into an investigation;
that no one was questioning the good ,intentions of the officer involved;
but how far did those intentions go in handling that particular situation
given the totality of facts that were there. He noted the impeccable
background of the parents that were present; that the question really is
whether there was jeopardy to the children; or if it was a perceived
danger. Alderman Moran reiterated his feeling that the officer was only
trying to do his job; that he was not trying to "bully" the parents, as
they suggested numerous times in their testimony. Alderman Guthrie
concurred with Alderman Moran. Alderman Moran felt the real issue was the
fact that there was a report tendered to DCFS with respect to potential
neglect; and that reported neglect offended the complainant; that his
concern was not whether a report was given to DCFS, but rather that the
officer was doing his job. Deputy Chief Kaminski stated that in doing an
investigation, they have the same concerns Alderman Moran has regarding
dispositions of cases. He noted that this case was sustained and the
officer was reprimanded but with consideration of the officer's
intentions. Alderman Moran asked if the disposition would become a
permanent part of the officer's file. Deputy Chief Kaminski said no.
Chief Cooper stated that although he was not involved in the
investigation, he did see what the recommendation was, and agreed with it
as well as the corrective action; that the corrective action dealt with
Alderman Moran's concern.
Alderman Moran moved approval for the disposition, but with the
reservations he expressed. Alderman Holsman seconded with Alderman
Moran's reservations. The motion passed unanimously (3-0) to approve the
disposition.
Cat 93-U5
Alderman Holsman asked what the policy was on videotaping on the scene
incidents. Deputy chief Kaminski explained that there is a general order
that the Police Department will videotape crime scenes at the
HUMAN SERVICES COMMITTEE
Minutes of 11/15/93 . . .Page 4
authorization of the supervisor; that certain predetermined or preplanned
things would be considered for training purposes. Mr. Terry asked if more
appropriate language for a person with a mental illness, other than
"mental subject" be used. Chief Cooper said yes. Alderman Moran noted
the incident last month of involuntary photographs being taking; that he
did not feel the officers involved were acting properly.
Alderman Moran said he had some questions regarding number three and four
not being sustained. He moved approval that complaints one and two be
sustained and complaints as to officers three and four be not sustained.
Alderman Holsman seconded, and the HSC unanimously voted approval of the
dispositions.
CR 93-19
Alderman Holsman questioned why the officer was disciplined on this
complaint. Deputy Chief Kaminski explained that there were several
witnesses that did not corroborate the officer's testimony that he was
swung on by the complainant. Alderman Guthrie thought it was significant
that the officer did not file a police report. Alderman Holsman moved
approval of the recommended disposition. Alderman Moran seconded the
motion, but noted that sometimes criminal history on the part of
complaining witnesses can affect the judgement or determination. Deputy
Chief Kaminski indicated there was no criminal history involved.
The Committee unanimously voted to approve the recommended disposition.
Sally Ennis, Chair of the MHB introduced herself and the other MHB members
present; Nicki Pearson, vice -Chair; Dale Dellutri. She thanked the staff for
their diligence and excellent leadership this year. Ms. Ennis spoke about
the development of the MHB, noting there were three new members added in
September; that a new orientation binder was created for the members. She
stated that Dale Dellutri replaced Marcia Nelson; Ellen Reynolds replaced
Florence Winfield and; Susan Stroh replaced Gene Feldman. She noted there
were no vacancies on the MHB currently.
Ms. Ennis reported on the Local Area Network (LAN); that the MHB was the
coordinator of LAN. She noted that the State Department of Mental Health
stated that the Evanston LAN has performed in an outstanding manner; that
they were a role model for all concerned.
Alderman Holsman left the meeting at this point.
Ms. Pearson stated that the State of Illinois has mandated that the State
hospitals be used for only the most severely pmentally disabled. This means
that many who are currently hospitalized are being returned to the
communities from which they came; that it also meant these people would be
staying in the community. She noted that these people needed affordable
housing, case management services, and day programming; that they also need
vocational and rehabilitative training. she said that if they have a dual
diagnosis of substance abuse and either mental illness or developmental
disabilities, they need counseling and the opportunity to attend AA or MA
groups. She said it was important to recognize that substance abuse is an
issue for many groups in addition to these populations.
HUMAN SERVICES COMMTTEE
Minutes of 11/15/93 . . .Page 5
Ms. Ennis stated that the LAN is having a student perform a needs assessment
of the mentally ill population in Evanston; that there have been five such
surveys with prominent people identified in the health and business fields in
Evanston; that in each of these five surveys substance abuse is the number
one problem. she noted that the results of the survey will be available
soon. Ms. Ennis indicated that Mr. Saver was the staff person to the
Evanston Substance Abuse Prevention Council (ESAPC); that the council was
composed of about 40 individuals from the school districts and social service
agencies in Evanston who deal with substance abuse issues. She noted that
substance abuse is also growing in the Latino community, which is growing.
She noted that a Latino subcommittee was started last April for the ESAPC;
that they met through the summer to identify needs of the Hispanic community
in Evanston. Ms. Ennis said this subcommittee is headed by Evelyn Palen, who
is the Latino social worker at Nichols School.
Ms. Pearson spoke about child abuse in Evanston is growing, and moving
through all populations. she said one program of substantial benefit to
children and families is the drop -in program at Family Focus. She noted it
was a safe haven for kids, particularly on the west side. She indicated that
she and Mr. Dellutri did a site visit; that when they left the building at
6:00 p.m. there were many children still hanging around outside; that Family
Focus was their home away from home; that Family Focus works on keeping the
families together, and that the MHB strongly supports this work and endorses
programs that are committed to schools. She stated that the MHB believes it
is critical to support family counseling services and substance abuse
programs, as well as legal and social services which work together to protect
children and families. Ms. Ennis noted that the subject of violence in the
community is important in describing child abuse and substance abuse. She
stated the MHB voted at its last meeting to support a program being put on in
the community by the Mental Health Association in February and March
concerning family violence and violence in the community, and the effects on
the children. She noted that one of the speakers would be Dr. Eron who has
done a study about the effects of violence on children.
Mr. Dellutri spoke about the reactivation of the Long Term Care (LTC)
Committee, which had been dormant for a few years. He noted they have not
had their first meeting yet, but that the Committee will study the long term
care facilities in Evanston and gather some expertise regarding facilities,
employees and residents. It was his hope that this would become a resource
for the entire MHB to use. He noted there had been a site visit to one
facility; that there had been much said about what staff of the facility
could not do, and very little said as to their obligations to these people
and the community.
Alderman Moran thanked the MHB for their efforts, particularly in light of
the staff reorganization of last year. He said he would like to receive
further input from the MHB regarding the MHB's perception of the lack of
collaborative efforts in relation to substance abuse; and particularly in the
homelessness context and other agencies funded by the City. He felt it was
an important issue that we all need to work on. He noted the MHB's budgetary
suggestions that there should be reductions in terms of the purchase of
service allotments to Evanston and St. Francis Hospitals. It was his
impression that the hospitals, generally speaking, have delivered services to
clients in relation to mental health issues that fairly well exceed the
market value of those services, given the past allotments to those hospitals.
Ms. Ennis said that both psych departments at the hospitals do operate at a
loss each year; but that some funding from the MHB enables them to show City
HUMAN SERVICES COMMITTEE
Minutes of 11/15/93 . . .Page 6
support and go before their boards. Alderman Moran asked if the losses have
been substantial in relation to market value of services rendered. No. Ennis
said she thought so. He cautioned the MHB against sending the wrong message
to the hospitals; felt that substantial gains were made regarding the
hospitals' services to City clients.
Alderman Moran said he was glad the MHB raised the issue of monitoring ACORN
and other agencies. He noted his concern that in the purchase of services
contract situation for human services, we are not monitoring adequately what
is being done for the money we are spending. He felt that we, as City
Government, need to take some initiatives to try and do a better job of doing
this. He noted the substantial allotments to ACORN; that before anyone knew
it they went out of business; that this should have been known; that better
accountability was needed from all agencies the City funds. He said he would
welcome any and all suggestions that the MHH has for any other City agency
with responsibility in the human services field, that the City could take;
that would be cost effective; and allow better monitoring of these agencies.
He noted it was very hard to develop benchmarks for progress in the human
service field; but we need to know that when we are allotting many dollars to
agencies to do certain things, that these things are being done. Alderman
Guthrie concurred. It looked to her that there were a lot of possibilities
for communication and interacting, but that it just was not happening, and
was not clear who is doing what; that it looked like a lot of overlap. She
had suggested previously the passibility of workshops given by groups to
agencies; that by having to explain their process to someone else, their self
analysis would be more complete. She wanted to see more of that developed
within the groups. Alderman Moran noted that there has been a lot of
collaboration within the mental health field; that the mental health delivery
system gets very close to the kind of model that we look for in the way of
cooperation amongst institutions and agencies.
Alderman Guthrie encouraged the dialogue with the LTC facilities; that this
was something that Aldermen Heydemann, Newman and herself hear about a great
--
deal. She stated that if the LTC Committee was not getting answers, the HSC
could become part of the process. She noted that this also included the new=
library; that there have been some concerns expressed there also. She asked
Ms. Pearson regarding her statement that people released from hospitals and
--
institutions are returned to their community; that she sat through three
m
z
court cases recently and one of the cases involved a young man who came from
Philadelphia, had then come to Chicago, and was somehow referred by an
Evanston agency. She assumed that whenever he is considered well enough toY--=-_
come back, that he will come back to Evanston; that he was not willing to
give any information about his family in Philadelphia. she asked if it was
strictly by who has referred people that they are returned into the
community. Mr. Terry stated that if someone from an Evanston facility were
=---_--
hospitalized, they would be returned to the same facility; that there is no
definingcriteria for residency. cy. Mr. Saver added that if someone from
Evanston was admitted to Chicago Read, they would not necessarily be returnedrys
to Evanston. He noted that one of the major concerns is that Evanston hasn't
�3
had some of the smaller programs that many people need; that HOME was the
beginning and that there are more being developed and provide other more
=
suitable options for people.
Alderman Holsman stated that services provided through Crisis Intervention
has gone from 60 in 1992-93 to 42 and a projected 45 for 1994-95 and
questioned why there was such a big move downward in the estimate. Mr. Saver
said the number now reflected a single staff person in the office. Alderman
HU14M SERVICES COMMITTEE
Minuted of 11/15/93 . . .Page 7
Moran asked what the age range was with respect to crisis intervention
services. Mr. saver said the MHB is not tracking that information; that most
calls are made on behalf of someone else; that this is something that is done
very quickly. Mr. Saver guessed that the largest portion of calls were
parents calling on behalf of their children or their parents. Alderman Moran
asked if there was any sense of what age group might be particularly needy.
Mr. Saver said he would see if any information was available. Mr. Terry
noted that the numbers tend not to reflect anyone who is over 60; that he and
the Commission on Aging would handle the older age group.
Alderman Guthrie asked what a KEG identification ordinance was. Mr. Saver
noted that this was a proposal that came to us via the ESAPC; noted that
there were several ordinances in surrounding communities. He stated that it
was an attempt to cc
keg was literally to
store owner sells thl
keg. He noted that
called, everyone c
identification tab w
who purchased it. E
numbered tab, the ow
original deposit, th
that this was not it
Saver noted that the
legislation for comma
there were currentll
evening. Mr. Terry
ntrol the availability of Keg beer to minors; that the
)bed which has an identifying number so when the liquor
i keg, they can keep track of who actually purchased the
what usually happens at parties is when the police are
uickly leaves, leaving only the keg; that this
�11 lead back to the store that sold it, and the person
e noted that if someone brought back a keg without the
zer can say he didn't sell it and the person loses the
s deposit on the tap and the keg itself. He did note
corporated into the proposed Evanston ordinance. Mr.
Northwest Municipal Conference came up with some other
pities in the northwest area. Alderman Holsman asked if
any rules on at what hour kegs can't be sold in the
;aid closing tine at the store was the cutoff.
CONSIDERATION OF THE RECOHMRMATLUNS QF-TRE 1993 UAiIL�IED BUaGST PANEL
The Committee unanimously (3-0) voted to approve the UBP recommendations
without discussion.
CONSTDERATION OF THE REC0104QDEP FUNDING LMTAS FgR THE TERN BAIBP MIIRBERY ANA
THE NICH. OLSLlGHTED SCAOQL
The Committee unanimously (3-0) voted to approve the recommended funding
levels for Teen Baby Nursery and Nichols Lighted School, without discussion.
ADJOURNMENT
The Committee unanimously (3-0) voted to adjourn at 8:55 p.m.
Darlene Garner
DRAFT -NOT APPROVED
EAESE'NT: ,
ABSENT:
STAFF
PRESENT:
OTHERS
nn nee ZMTM *
Minutee
HUMAN SERVICES COMMITTEE
December 6, 1993
7:30 P.M.
Room 2402
Aldermen Guthrie, Drummer, Holsman, Moran
Alderman Feldman
Kathy Brenniman, Richard Grodsky, C. Louise Brown,
John Eckert, Jay Terry, Darlene Garner
Grace Halperin, Commission on Aging
Alderman Guthrie
The meeting of the Human Services Committee (HSC) was called to order at 7:30
p.m.
The minutes of the HSC meeting of November 15, were considered, and approved
unanimously (4-0) as submitted.
Recreation DeRartment Monthly Narrative
Alderman Guthrie asked about in-house typesetting. Mr. Grodsky explained
that the Recreation Division was using Desk Top Publishing software and
were beginning to do more of their own typesetting at less cost.
Alderman Holsman asked about advertisements for the Chandler Center and
Fleetwood-Jourdain Halloween parties, and youth sports; was interested in
how advertising was done and where it goes. Mr. Grodsky explained that
news releases were sent to the Evanston Review which carried a "calendar"
of events; that a monthly newsletter was sent to the schools. He noted
that as many as 6,000 flyers were sent to schools on various activities
and special events; that additional advertising was placed in the Arts and
Recreation Magazine. Alderman Guthrie asked if flyers were also sent to
private schools, and Mr. Grodsky said yes.
Alderman Moran noted that 969 scholarships have been granted this year and
commended the Recreation Division for making these programs available to
all the citizens of Evanston. Alderman Holsman asked how many
scholarships were available. Mr. Grodsky stated that the maximum number
was 3,000, but that this number could be expanded if necessary.
Grace Halperin, Chair of the Long Term Care Committee noted. that the
HUMAN SERVICES COMMITTEE
Minutes of 12/6/93 . . .Page 3
facilities might be reluctant or unable to do this. Mr. Eckert indicated
that using the LTC report, consumers are more aware of what different
facilities provide. Ms. Brown noted that the Health Department looks at
the number of residents in each facility.
Alderman Moran asked if the preamble and narrative supplied with the
annual report was satisfactory. Ms. Halperin felt that more information
could have been given. Alderman Moran stated that the HSC and staff can
be more aware of that in the future. Ms. Halperin asked if the COA could
have direct contact with the Health Department in their preparation of the
LTC Report. Alderman Drummer felt that the LTC Committee of the COA could
play a more active role; that they could work together with the Health
Department more often. Ms. Halperin's concern was the quality of life in
the facilities. Alderman Moran said the Committee was anxious to get the
input from the COA and Ombudsman; that they could come to the HSC more
than once a year when the annual report comes out. Ms. Halperin noted
that the LTC members of the COA have the opportunity to visit the
facilities; that some do not give the same quality of care; that it was
much more interesting to visit the facilities in person.
Alderman Holsman felt that once a year to get together for the LTC annual
report was not nearly enough; that the elderly population is growing and
changing; that in light of that we should be communicating on a more
regular basis than once a year. Ms. Brown noted that nursing persons in
charge of this area attend LTC meetings once a month; that she advises the
Committee on the status of the facilities.
Township Supervisor_ Resnonse to Bills Inquiries
Alderman Drummer expressed his strong concern over items in the
Supervisor's response letter including the areas of line items over
budget, and that the Supervisor would send written responses to
"necessary" questions. It was his feeling that anything the HSC asks for
regarding spending money is a "necessary" question; that this is our =
function; that this determination was not made in the Township Office, but
rather among the Trustees here. He noted that as auditors, the HSC can
discuss anything regarding money and how it is spent. Alderman Guthrie
noted that there were over 20 line items which are over budget by 100% or WMA
over, and one of those is at almost 200% of what was budgeted.
Alderman Moran said that he would like to see the actual bills for Mr.
Jeff Ward regarding the response from Township Supervisor. A discussion
ensued between Alderman Drummer and Alderman Guthrie about the old and new
computer system. Mr. Terry noted that the system is an Rbase system; that
there are a limited number of experts in this system; that there was a
recommendation that Jeff Ward be used, upon recommendation from another
Rbase expert. Alderman Drummer felt that he understood the figures listed
under 1992-93, but was not sure about the $4,105 listed under 1993-94.
Alderman Moran did not understand why a representative from the Township
was not present at the meeting; that it was his understanding at the last
HSC meeting Alderman Feldman indicated he would not consider approving any
Township bills without a Township representative present.
Alderman Guthrie asked if there were more G.A. handbooks put out by the
State. Mr. Terry noted that Mr. Herb Hill, of the Law Department has
produced numerous memoranda related to the Trustee's and Supervisor's
responsibilities. The HSC thought that Mr. Hill should attend a meeting.
H[]MAN SERVICES COMMITTEE
Minutes of 12/6/93 . . ,Page 4
Alderman Guthrie indicated she would call Mr. Hill directly.
Alderman Moran noted there was an indication in the Supervisor's response
letter that the HSC need not be concerned about items that are outside of
100% budget limitations, which he felt was a mistake; but beyond that, the
supposition of our apparent lack of concern or need for lack of concern is
that as long as 100% of the budget is not exceeded, the HSC has completed
its oversight role. He felt this was a strange concept and felt it should
be noted in the minutes and perhaps a communication to the Township
Supervisor to the effect that our concerns transcend 100% of the budget is
exceeded.
Alderman Holsman noted that the supervisor's response indicated that a
representative from the Township will only be in attendance to discuss
"other pertinent issues" related to the Township's fiscal operations; was
curious to know what are the "other pertinent issues" that the Committee
is able to discuss. He also questioned when does the Committee let the
Township know when to be in attendance and sought further clarification.
He also questioned the repair and maintenance costs for the new computer
system.
MWNSHIP MONTHLY BILLS AND MEDICAL PjgkTHMS
The HSC discussed Township Monthly Bills and medical payments. Listed below
are the questions raised in this discussion.
Would like to review copies of the actual invoices for Jeff Ward for both
the 92-93 and 93 -94 fiscal years. (Ald. Moran)
Are the repair and maintenance costs for the two fiscal years for the same
computer equipment? (Ald. Holsman)
What were the total costs associated with the Township location? Was a
relocation budget prepared? If so, may we see a copy? (Ald. Drummer)
Please explain the $57.00 expenditure for Saville Flowers.
Please explain the $525 expense for revised GA handbooks. How many
handbooks does this represent? What is the cost per handbook? May the
Committee see a copy? (Ald. Moran)
Please explain the $390.04 expenditure for Hinkley & Schmitt, Inc. Is
this a monthly, or annual expense? If this is for bottled water, please
explain why this is necessary. (Ald Guthrie)
Please explain the $394.00 expenditure for Thilman & Filippini for "fire
renewal." (Ald. Moran)
Please explain the S102.05 expenditure to North Suburban Printing for
printing and duplicating. (Ald. Drummer)
Regarding the two expendituzes for safety shoes, who were those for?
Where are these clients working? (Ald. Drummer)
Please explain the $289.77 expenditure for Rutha Mayfield. What is the
reimbursement for? (Ald. Moran)
HUMAN SERVICES COMHXTTEE
Minutes of 12/6/93 . . .Page 5
1
Regarding the entry on the Checks Report for the GA Fund for $706.00 for
ribbons for the office printer, how many ribbons were purchased? (Ald.
Moran)
On the same checks report, what is the break out of the $1,162.50
expenditure for Jeff Ward. (Ald. Moran)
Again on the same GA Checks report, please break out the $349.04 to
Progressive Training Consultants for Client Physicals. Who performs these
physicals? How many clients received physicals? Does Progressive
Training subcontract out of this service? (Ald. Moran)
Regarding the checks to Laird and Associates, Inc. and Total Flooring, why
was it necessary to cut checks to these vendors prior to the December 6
HSC meeting? (Ald. Moran)
Was the office furniture purchased or leased? (Ald. Moran)
If the $14,575.10 amount is a deposit, what is the total cost for office
furniture? Was a competitive bid obtained for this expenditure? (Ald.
Moran and Ald. Drummer)
Why could the Township not utilize its existing furniture? (Ald. Moran)
How much carpet, and how much tile is being installed? (Ald. Drummer)
Please explain the $45.00 expenditure to Elk Grove Township. Why was it
necessary to cut this check before the HSC meeting? (Ald. Moran)
Why is there a payroll check for Gloria Harris on a Checks Report? Why
was this not handled similar to other payroll checks? (Ald. Drummer)
Regarding the medical expenditures for client #10625, what is the current
Township policy about paying for detox services? Is there a cap on such
services? If SSI reimburses the Township for this client what can be
expect the reimbursement to be? (Entire Committee)
Regarding the Revenue and Expense statement, are revenues where they
should be at this point in the fiscal year? (Aid. Drummer)
The Supervisor's memo referred to four line items being over 100$
expended. The Committee counted 20 line items which were over 100%
expended. Specifically, why is GA overhead expenditure for advertising at
180.6% (Ald. Guthrie)
Why are GA overhead dues and subscriptions at 152% of budget? (Ald
Drummer)
Why is GA overhead Fire Insurance at 130.6% of budget? (Ald. Drummer)
Why is GA overhead office equipment purchase at 172.5% of budget? (Ald.
Drummer)
Why is GA overhead printing and duplicating at 116% of budget? (Ald.
Drummer)
Why is the GA overhead WorkmannIs Comp expenditure at 187.8% of budget? Is
ilia lllil. " "• WP. J�
• HUMAN SERVICES COMMITTEE
Miputes of 12/6/93 .Page 7
Township. They noted this bill was paid without request for approval. A
general discussion ensued about the process of paying bills by Township and
the need for prior approval of bills before they can be paid. Alderman
Drummer noted his concern about this issue and felt it must again be
clarified.
Alderman Drummer suggested that a communication to the supervisor be prepared
by Mr. Terry which to transmit the questions raised in tonight's meeting.
The Committee concurred.
Alderman Drummer made a motion to withhold the bill for $57.00 and to Rutha
Mayfield for 5289.77, and to approve the Township bills and medical payments
in the amount of $118,928.12, with Alderman Holsman seconding the motion.
The Committee unanimously voted (4-0) to approve the motion.
Alderman Drummer requested that the Township bills be removed from the
Council Consent Agenda and have the Chairman address the Council. He wished
to make the Council fully aware of what was occurring.
It was the Committee consensus that the next Human services committee meeting
be held January 3, 1994.
Aldermen Holsman asked if the Library Board could come back to the HSC on
January 3, 1994 for an update of their budget information.
The Human services Committee meeting was adjourned at 9:12 p.m.
,;�aloto"� 04,0���
Darlene Garner