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HomeMy WebLinkAboutMinutes 1993HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, February 9, 1993 7:30 p.m., Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Drummer, Aid. Heydemann, Dexter Bailey, Jane Colleton, Aid. Kent, Jim Currie, Sam Favors MEMBERS ABSENT: Aid. Rainey STAFF PRESENT: Timothy M. Clarke, Johnetta Stevens -Planning do Zoning Department Harlan Mayberry, MBE/WBE/Small Business Coordinator Richard D. Grodsky, Recreation Department OTHERS PRESENT: Ruth Iyengar, Center for Public Ministry Morris Robinson, Sr., MBE/WBE/Small Business Advisory Board PRESIDING OFFICIAL: Aid. Drummer, Chair I. CALL TO ORDER Aid. Drummer called the meeting to order at 7:40 p.m., a quorum being present. II. MINUTES OF DECEMBER 9, 1992 MEETING Aid. Kent made a motion to approve the minutes of the December 8th Committee meeting. Motion seconded by Jane Colleton. Motion carried, 6-0. Ill. COMMUNICATIONS Aid. Drummer noted and accepted into the records the 1993 Final CDBG allocation spreadsheet transmitted to the Committee. Mr. Clarke added that the Council made no changes to the Committee's funding recommendations, except for a modest reduction in the project contingency allocation In order to balance the budget with the final HUD grant amount. Aid. Drummer noted receipt of the Chicago Tribune editorial, and accepted the newspaper article into the Committee records. Jane Colleton noted this editorial brings to issue whether such public services really benefit Evanstonians. The Program's Third Quarter Report Summary was noted and accepted into the records. Jane Colleton was concerned that Fair Housing had not submitted a quarterly report. Aid. Drummer asked staff to notify Fair Housing and express the Committee's concern that Fair Housing had not submitted a third quarter report. Jane Colleton also wanted to note that the YWCA Shelter Program for Battered Women only served 25 Evanston residents. %is. Colleton felt that the number of Evanston residents was only a small fraction of the total number of clients served. Ms. Colleton thought the YWCA should serve a larger number of Evanston residents. Aid. Drummer noted that CDBG funds were only a small portion of the YWCA Battered Women's Shelter budget. Jim Currie suggested that the Committee keep these concerns in mind when looking at proposals during the next funding cycle. Jane Colleton was also concerned with the small number of participants that attended the two Let's Talk seminars. Johnetta Stevens explained that YIC's goals had been revised when Let's Talk returned the balance of their economic development funds in August 1992 because they were unable to reach the goals they originally set when the program was granted funding. Aid. Drummer recognized Ms. Iyengar of the Center for Public Ministry who wanted to address the Committee. Ms. Iyengar thanked the Committee on behalf of Carol Moschandreas and the staff of the Center for Public Ministry for the Committee's Housing and Community Development Act Committee Minutes -February 9, 1992 Page Two support of the program. Aid. Drummer announced to the Committee that on February 8 the Committee approved the McKinney grant for $20,000 for Center for Public Ministry. The $20,000 McKinney grant will provide this program with enough funds to maintain the funding level of last year. IV. 1993-94 AFFIRMATIVE ACTION PLAN Aid. Drummer introduced Harlan Mayberry, the new Coordinator of the MBE/WBE/Small Business Enterprise program. Mr. Mayberry thanked the Committee for the support the Committee has shown for the program. Mr. Mayberry explained the format for completing the Affirmative Action plan and acknowledged that the format had not changed over the years. He explained that one of the goals of the MBE/WBE/Small Business program was to exceed the level of minority participation in the area of construction for the coming year. Jane Colleton noted that she did not like the minority classifications. The discussion ensued. Aid. Heydemann made a motion to recommend Council approval of Proposed Resolution 24-R-93 approving the Program's Affirmative Action Plan. Motion seconded by Jim Currie. Motion carried, 7-0. V. MBE/WBE/SMALL BUSINESS PROGRAM A. Staff Presentation Mr. Mayberry introduced Mr. Robinson of the advisory board of the program and distributed a written staff report. Mr. Mayberry gave a status report on activities associated with City projects. He stated that the Main Street Sewer project is proceeding as scheduled, and the project is estimated to cost nearly $13 million to complete. Marino Midwest Construction Company is the contractor and has employed minorities, women, and Evanston -based subcontractors. Marino has initiated a six -week safety training program where a total of 16 laborers will be trained and employed with the various subcontractors. Under this program, all of the trainees were required to be Evanston residents. The $23 million Library project was awarded to W.E. O'Neil Construction Company. Mike Faron, President of O'Neil Construction Company, met with Mr. Mayberry and agreed to co -host in conjunction with the City of Evanston, a Prebid Conference, designed specifically to maximize the contracting opportunities for minority -owned, women -owned and local Evanston businesses. Mr. Mayberry indicated that the MBE/WBE/Small Business Enterprise program was attempting to secure minority contracts in the westside Fire Station project. A meeting will be held on February 13 with the Fire Station Selection Committee to recommend an architect for this project. Additionally, he noted that discussions are continuing with the Howard/Hartrey project. The Committee discussed the MBE program at great length and overall was very pleased with Mr. Mayberry's accomplishments. The Committee indicated that they would like to see an ordinance for NiBE/WBE/Small Business Enterprise participation in Evanston to make sure companies know it is mandatory to participate in order to do business in Evanston. B. Program Reclassification Mr. Clarke discussed the memo staff included in packets recommending reclassifying a portion of the AiBE/WBE/Small Business Enterprise from Economic Development to Administration category. Mr. Clarke noted that this change would make it easier for this program to operate. He noted that the economic development aspect of the program requires a great deal of paperwork. Jane Colleton called for clarification on switching the funding category. Mr. Clarke explained that staff was proposing to change the category and that there was room under the Administration cap. Housing and Community Development Act Committee Minutes -February 9, 1993 Page Three Mr. Clarke further explained that the cap n funds could be spent for Administration and approve the reclassification of a portion of Administrative category as recommended Motion carried, 7-0. leant that only a certain percentage of CDBG Planning. Aid. Heydemann made a motion to the MBE/WBE/Small Business program to the by staff. Motion seconded by Jim Currie. VL FLEETWOOD-30URDAIN ENTRYWAY PROJECT Mr. Grodsky summarized his Department's request for additional funds for the Fleetwood/Jourdain Entryway Project. Mr. Grodsky explained that the project Included replacement of the entryway doors with panic door hardware, reconstruction of a concrete entrance stoop with wheelchair ramp, partial office remodeling/expansion, new slgnage, new lighting, and construction of a display case near the entryway. He Indicated that the City received nine bids; all bids were In excess of the budget for this project. The lowest base bid was $21,028. He stated while the budget for this project is $15,000, $13,085 Is actually available for construction. The Recreation Department would like to accept the low bid of $21,028. Mr. Grodsky said that it was necessary to expand the office size In order to accommodate computer equipment needed for program registration. In order to do this, $7,943 in Year 18 Unspecified Local Option (ULO) funds It requested, to be reallocated to the Fleetwood/Jourdain Entryway Rehab budget. The Year 18 ULO account has $22,608. He indicated that most of the other Year 18 projects have been completed, so that the $14,665 remaining (after reallocating $7,943) would be sufficient to cover other remaining Year 18 construction contingencies. Mr. Grodsky took questions from the Committee. Jane Colleton was concerned about visibility when entering the building and how handicapped people would open the door. Mr. Grodsky explained that the door was designed for handicapped use and was very easy to open. Ms. Colleton was concerned about the door opening outward rather than inward. Mr. Grodsky explained that fire code regulations required that the doors must open out. Discussion ensured. Aid. Kent made a motion to recommend Council approval of Resolution 21-R-93 which would allocate an additional $7,943 in ULO funds to this project. Jane Colleton seconded the motion. Motion carried, 7-0. VII. 1817 CHURCH STREET PROPERTY A. Reallocation of Accounts: Proposed Resolution 21-R-93 The Committee discussed briefly the reallocation of Accounts for the 1817 Church Street building. Jim Currie made a motion to recommend Council approval of Resolution 21-R-93 which would reallocate funds between accounts for I817 Church Street building. Motion seconded by Jane Colleton. Motion carried, 7-0. Mr. Clarke mentioned to the Committee that an ordinance of intent to sell City property needs to be submitted to the City Council prior to selling the building. He asked that the Committee direct staff to draft and submit an ordinance to City Council. Ald. Heydemann made a motion to direct staff to draft and submit an ordinance to City Council. Motion seconded by Jane Colleton. Motion carried, 7-0. B. RFP Update Mr. Clarke explained that since City Council approved the RFP, 89 copies were sent to developers and the RFP was advertised in a number of publications. Staff has received I I responses to the ads thus far. Mr. Clarke indicated that today an open house was held for interested people to walk through the building. Four interested developers walked through. These developers were interested in professional office space, day care facility and one developer was interested in a juvenile research center. The deadline for proposals is March 13. The Committee stated their pleasure with staff progress and was eager to put the sale of the building in motion. Housing and Community Development Act Committee Minutes -February 9, 1993 Page Four VIIi. MAIN STREET COMMONS REDEVELOPMENT PROTECT Mr. Clarke explained that the redevelopment efforts in this part of town have been on the drawing boards for several years and stated that the Main Street Commons redevelopment project is now on the verge of being Implemented. Mr. Clarke showed the Committee a number of charts to show the progress of this redevelopment project. He explained the purpose of the presentation was to make the Committee aware that this project was about to commence, and to seek Committee endorsement for staff to prepare a neighborhood improvement plan for the adjoining neighborhood to the east of the project. Mr. Clarke noted that in 1998, the CDBG Committee funded the removal of the Marquette Storage Silos, then existing on the redevelopment site, in an effort to encourage redevelopment in this part of Evanston. The amount set aside by the Committee for this project was $97,390. Since this project was funded, both the project and circumstances have changed and he noted that, In lieu of the CD demolition project, staff is proposing that these funds be utilized to Improve the Immediate neighborhood surrounding the project. He noted that if the Committee endorses this concept, staff will develop a neighborhood improvement plan which would Identify for Committee consideration a set of improvements with estimated costs. The Committee endorsed the idea of the Neighborhood Plan and directed the staff to develop a plan to present to the Committee. The Committee was excited about this project because of the amount of revenue this development will generate for Evanston. There were questions regarding the TIF district. Mr. Clarke defined the TIF district for this project and explained the general concept of TIF districts. Ald. Heydemann made a motion to direct staff to develop a neighborhood plan. Jane Colleton seconded the motion. Motion carried, 7-0. IX. COMMITTEE WORK SCHEDULE The Committee discussed the proposed Committee work schedule drafted by staff. Dexter Bailey asked why the Anti -Displacement Plan had been moved to the June meeting. Mr. Clarke explained that this would be helpful to the Committee when reviewing proposals because the Committee could consider the Anti -Displacement aspect of a project prior to funding. The Committee accepted the work schedule and indicated to staff that the schedule was well thought out and helpful. I X. OTHER BUSINESS Mr. Clarke announced that Chris Yonker will be terminating his employment with the City of Evanston effective March 19, 1993. Mr. Clarke noted that Mr. Yonker has _ accepted a position as City Manager in Fremont, Michigan. Committee members stated = that Mr. Yonker has been a valuable employee with the City of Evanston and he will be greatly missed. Ald. Drummer expressed on behalf of the Committee congratulations and best wishes to Chris Yonker. XI. ADJOURNMENT There being no further business before the Committee, the meeting was adjourned at 9:4 5 p.m. STAFF: DATE: JS:mcf 4Y67-70 DRAFT NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, April 27, 1993 7:30 P.W., Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Aid. Drummer, Dexter Bailey, Jane Colleton. Jim Currie, Sam Favors MEMBERS ABSENT: Aid. Heydeman, Aid. Kent, Aid. Rainey STAFF PRESENT: Timothy M. Clarke, Sally Lufkin - Planning do Zoning Department; Judith Aiello. Assistant City Manager; Nicolette Modaber, Finance Department OTHERS PRESENT: Robert Fickes. Steve Holler, Bill Kolen, Lois Shuford - Reba Place Day Nursery: Chris Kozinski - Youth Job Center; Kelly 13rest Van Kempen - Mothers Against Gangs PRESIDING OFFICIAL: Aid. Drummer. Chair 1. CALL TO ORDER Ald. Drummer called the meeting to order at 8 P.M., a quorum being present. II. MINUTES OF FEBRUARY 9, 1993 MEETING Sam Favors made a motion to approve the minutes of the February 9, 1993 Committee meeting as written. The motion was seconded by Dexter Bailey. Motion carried unanimously, 3-0. III. COMMUNICATIONS Mr. Clarke reminded Committee members to complete their financial disclosure statements and return them to the City Clerk by Nlay I st. The Fourth Ouarter Report was accepted into the record. Committee members asked that project work programs be prepared with more realistic targets; noting that the Nora, programs of several agencies, in particular, Multi -Family Inspections and Shelter for Battered Women, show wide discrepancies between target and actual figures. The Committee also accepted into the record staff's communication on t'ie Clinton Stimulation Package. Tim Clarke summarized the memorandum regarding the results of the RFPs that %ere •nailed for the redevelopment of the 1817 Church Street building. Mr. Clarke stated that staff mailed 89 RFP's and Rave seven developers a tour of the site; however, no proposals for the sale and redevelopment of 1817 Church Street were received by the March 15vi deadline and t,nere have been no f Housing and Community Development Act Committee Minutes - April 27, 1993 Page Two additional inquiries since that time. Mr. Clarke noted that most interest has come from non-profit organizations who want to rent space at 1817 Church Street at a reduced rental rate. Mr. Clarice indicated that staff is seeking Committee direction on the disposition of the building. Kelly Brest Van Kempen from Mothers Against Gangs (MAG) urged the Committee to retain the building as a property of the City of Evanston and continue renting space to not -for -profit groups which need to be located in the Church/Dodge neighborhood. She felt that the 1817 Church Street building has important value as a community -based building and that organizations can have maximum effectiveness being located at Church/Dodge. its. Van Kampen stressed that the site is important to WAG and that \iAG and other agencies located at Church/Dodge will be hard pressed to find or'fer places with affordable rent. `.is. Van Kampen offered to write any proposals for use -,f the building. Mr. Clarke added that if the City wishes to retain the building for community organizations, the Committee needs to create a policy for managing the building. fir. Clarke also noted that if the building is retained, the City will have to do some renovation to the building, including bringing the building into ADA compliance. Discussion continued about the history of the building and what possible uses could be made with the building. It was indicated that the building has been managed by the Planning and Zoning Department since December 1992 and the average monthly cost for the building is $458. The estimated annual net cost to the City for operating the building is $4,100. Judith Aiello added her support for keeping MAG and the Police Department outpost in the Church/Dodge neighborhood and felt this was a great opportunity to keep the building for community -based services. '.is. Aiello suggested that a 1994/95 CDBG grant be made to cover renovation and management/operating costs for the building. The lead tenant of the building, for instance MAG, could become the property manager. Aid. Drummer said that the 1817 Church Street subcommittee still is in existence with Aid. Kent as its Chair and suggested that discussion on the future use of the building be referred to the subcommittee. IV. PUBLIC HEARING ON HUD GRANTEE PERFORMANCE REPORT (CPR) Nlr. Clarke explained that the Grantee Performance Report (GPR) is the City's annual report on the status of its CDBG funds. After Committee approval, the GPR will be forwarded to the City Council for approval and then submitted to HUD. %ir. Clarke commended Nicki `.lodaber for her immense contribution towards completing the financial portion of the report in a short period of time. Ms. Modaber said that she had Seen in her position as budget analyst for only two weeks and that there may be some minor changes to the figures prior to submitting the report to HUD. There was no citizen comment on the report. Jane Colleton made a motion to approve the 1992; 93 Grantee Performance Report; motion seconded by Jim Currie. Motion carried 5-0 V. REBA PLACE DAY NURSERY EXPANSION PROJECT Lois Shuford, Director of the Reba Place Day Nursery (RPDN), introduced board -ne—hers Bill Kolen. Robert 1=ickes and RPDN attorney, Steve Holler. %Is. Shuford said that the negotiations for the 625 `ladison St. building, which the Day *,ursery «as planning to purchase with CDBG funds, had failed. Housing and Community Development Act Committee % inutes - April 27, 1993 Page Three Instead, RPDN wants to purchase the Boston Line-O-Type building at 750 Custer, located adjacent to the present day nursery school building. (The CD Committee had authorized a 1993/94 grant award of $225,000 to Reba Place Day Ni!r-,ery for acquisition of the 625 '.Madison building.) Ms. Shuford stated that the purchase price of 750 Custer is expected to be $140,000 and RPDN is asking the Committee for approval to purchase 750 Custer for $140,000 and to use the balance of the funds ($83,000) for rehab of both the present day nursery school building and 750 Custer. The expanded day nursery will serve 56 children. Mr. Clarke said that staff continues to recommend that a payment in lieu of taxes on the property remain as a part of the Purchase of Service Agreement with the RPDN and suggested that it be incremental based on the Consumer Price Index. In addition, �Jr. Clarke recommended that a mortgage instrument be placed on the property to ensure the return of CDBG funds, in the event the property is sold. Reba Place Day Nursery has agreed to both these provisions. Staff noted that a zoning variance for this project -nay be required. Jim Currie made a motion to approve the change in site and project scope as requested by Reba Place Day Nursery in accordance with the recommendations by staff. The motion was seconded by Dexter Bailey. Motion carried 5-0. VI. SOUTHWEST NEIGHBORHOOD IMPROVEMENT PLAN Tim Clarke discussed the Southwest Neighborhood Improvement plan and the preliminary list of ideas for improvements that staff is considering for the area. This neighborhood is adjacent to and east of the Main Street Commons shopping center where Sam's Warehouse Club is being constructed. Mr. Clarke said that neighborhood meetings will ,)e scheduled in the next few weeks at which some of the issues which have yet to be settled will be discussed: whether to open or keep closed some of the cul-de-sac's in the area; discussion about traffic along Pitner Avenue; and landscaping. The Committee discussed the improvement to the general area around the Hain Street Commons shopping center and to the south of Main Street, including the former Rustoleum site and the proposed Howard/Hartrey development. Mr. Clarke said that Planning and Zoning staff will develop specific suggestions for improvements to the area and will report on them at the Committee's next meeting. Committee members encouraged CD staff to continue working with the Economic Development Committee to identify needs in south Evanston and, if staff thinks it appropriate, to come forth with proposals for this area. VII. 1994/95 APPLICATION MATERIALS Jane Colleton suggested that it would be helpful if some distinction could be made on the applications so that Committee members can differentiate between questions on the applications and the information provided by the applicants. Committee members indicated that staff may develop the application form without further Committee review. fir. Clarke pointed out that one of the recommended changes to the 1994195 CDBG program is to make payments to public services agencies four tines a year instead of twelve times. The Committee concurred with this recommendation. 1.1r. i_lartie stated that the new applications will be available to the Committee at its next meet:nu. Housing and Community Development Act Committee Minutes - April 27, 1993 Page Four VIII. OTHER BUSINESS Aid. Drummer welcomed Nicki Modaber back to the CD program. Mr. Clarke suggested cancelling the May meeting since it is scheduled to take place `liay I Ith, the evening after the new City Council is seated and Aldermanic appointments to the Committee may not be made in time for that meeting. Mr. Clarke recommended that the next Committee meeting be scheduled for June 8th, at which time the Committee will hold the annual Needs Hearing on community needs. The Committee approved the recommendation. Judith Aiello brought Committee members up to date on the MBE/WBE program. Harlan Mayberry, the City's former 1IBE Coordinator, resigned in February. %Is. Aiello is handling the program in the interim and is recruiting for a replacement for that position. She asked that Committee members let her know if they had any recommendations for the %IBE/WBE Coordinator position as well as any recommendations for 'ABE/WBE .advisory Committee members. The City is striving to have `.iBE/W►BE particit3ation in the following major construction projects this year: Howard/Hartrev development; the sewer project; and the new library. The developers of Howard/Hartrey, which uiil include the Target Greatland store. Best Buy and Jewel, have agreed to use Evanston trained 1iBE/WBE workers, Demolition of the Bell and Howell building will begin in the fall with construction to begin soon afterward. Dayton Hudson, owner of Target stores, has agreed to hire Evanston employees first, and prior to opening their store, Dayton Hudson will conduct a job fair. This provision is part of the Howard/Hartrey redevelopment agreement. Dayton Hudson will be working with the schools and other Evanston employment organizations to ensure their involvement in the job fair and the hiring of Evanston residents. There is a $50,000 penalty clause in the Dayton/Hudson contract if they are unable to meet the minority hiring goals established with the City, The City is also working with Sam's Warehouse Club to make sure that they understand the City's goals for hiring minorities/women. The City's minority hiring goals have already been discussed with Home Depot in their initial discussions with the Citv for the former Rustoleum site. 1X. ADJOURNMENT There being no other business before the Committee. the Committee adjourned at 9:13 Staff: -- LL- D ` �T` Date: �:u.:1 /,9 4Y15/l9 1 DRAFT NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, June 8, 1993 7:30 P.M. - Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Ald. Heydemann, Ald. Kent, Ald. Moran, Dexter Bailey MEMBERS ABSENT: Ald-. Drummer, Jane Colleton, Jim Currie, Sam Favors STAFF PRESENT: Tim Clarke, Tony Halford, Planning and Zoning; Rich Grodsky, Recreation; James wolinski, Building and Property Services OTHERS PRESENT: Annette Stover, Evanston Neighborhood Conference; Betty Ester, Lake Brown Grey/Evanston Neighborhood Conference (ENC); Judith Herbert, Commission on Aging; Ann Jennett, Youth Job Center; Janet Dotson, Housing Options for the Mentally Ill; Mark Smith, Evanston Youth Baseball Association; Scott Cleave, Evanston Housing Commission; Helene Kiecolt, Fireman's Park Neighborhood Association; Robert Roy, Evanston Community Defender Office; Yvonne Vanden Avenue, Brummel Park Neighbors PRESIDING OFFICIAL: Ald. Kent as Acting Chair I. CALL TO ORDER Ald. Kent called the meeting to order at 7:51 p.m. a quorum being present. Ald. Kent welcomed Ald. Moran to the Committee. II. MINUTES OF APRIL 27, 1993 Ald. Heydemann made a motion to accept the minutes of April 27, 1993. The motion was seconded by Ald. Moran. Motion passed 4-0. Housing and Community Development Act Committee Minutes - June 8, 1993 Page Two III. COMMUNICATIONS 1994 Non -City Community Develooment Block Grant Annlications Timothy Clarke outlined the new 1994 Non -City application forms. Mr. Clarke noted that the forms were redesigned to be more user friendly. Committee members commented that they were pleased with the new format. IV. COMMUNITY DEVELOPMENT NEEDS SEARING - PUBLIC HEARING Mr. Clarke explained that the Public ?Tearing was a HUD requirement designed to help identify citizen needs for the community development planning process. He noted that several groups had presented written needs statements and passed out copies of statements that had arrived earlier in the day from the Evanston Child Care Center and a letter from the Adult Community Outreach Network (ACORN). PUBLIC HEARING At this point, the committee opened the floor to speakers. A total of 12 speakers addressed community needs in Evanston. 1. Evanston Neiahborhood Conference - Annette Stover Ms. Annette Stover, representing the Evanston Neighborhood Conference (ENC), outlined the following goals that the ENC Housing Task Force had for Evanston: 1. Every neighborhood receives equal City services. 2. Housing standards are enforced everywhere. 3. Housing programs are designed to strengthen neighborhoods and citizen involvement should help form these programs. 4. Stable integration should be a constant objective. 5. Continuance of an affirmative marketing program for Evanston and all its neighborhoods. Encouraging, but not requiring people to make housing choices that contribute to stable integration. 2. Lake Brown Neiahborhood Watch Club - Betty Ester (Neighborhood Watch Club is part of the Evanston Neighborhood Conference.) Ms. Betty Ester, representing the Lake Brown Neighborhood Watch Club, discussed the home buying options in Evanston, especially for low income persons. She noted the difficulty of obtaining affordable housing in Evanston. She highlighted the newspaper account about the candidates for the police chief declining the position because they had a problem locating affordable homes. Ms. Ester noted that if a person earning $80,000 a year was concerned with locating affordable housing, then a low -moderate income person would have a much harder search. It 15h I .WI, m. I ail " JAI iLii Ii1011 k uihlA9lilclAhJiiiiiiilIiLk( T Housing and Community Development Act Committee Minutes - June A, 1993 Page Three 3. Commission on Acrina - Judith Herbert (Chairperson of th Commission on Aaina's Housina Committee. Ms. Judith Herbert, representing the Commission on Aging, addressed the housing needs of older adults in Evanston. She noted that the Commission on Aging had determined that Evanston was in need of a handyman program for seniors. This determination was based on a 1969 housing needs assessment survey conducted by the Commission on Aging. Ms. Herbert also cited 1990 census data which indicated that -Evanston ranked number one in the metropolitan area for individuals aged 85 and older. She added that Neighbors at Work did a good job with housing rehabilitation, but did not address the minor maintenance and handyman needs that were identified as needs by senior citizens. 4. Youth Job Center - Ann Jennett, Director Ms. Ann Jennett, representing the Youth Job Center (Y.J.C.), quoted a recent Chicano Tribune article noting that black teens find fewer jobs available and cited statistics from the article that unemployment among black teens aged sixteen to nineteen was more than 2 1/2 times the figure for white teens. She added that Y.J.C. teaches young people how to prepare themselves for job interviews, links them to existing job opportunities and places them in 500 jobs annually. She noted that the Youth Job Center also supports the new employee with post job counseling to help them meet with continuing job success. Ms. Jennett referenced several success stories of former Y.J.C. clients. In addition to the placement services of Y.J.C. she highlighted several other ongoing efforts which included continuing work place follow-up adjustment sessions, working closely with the City of Evanston Summer Job Program, working with ETHS and Oakton College in a collaborative employment based skills effort, undertaking a new initiative called "Build a Career" to improve the technical skills of Evanston youth and address attitude and dress habits that hinder job success. Ms. Jennett noted that Y.J.C. had gone from being totally dependent on CDBG funding to the current level of 471; CDBG funding. She added that the cyst per placement of the Youth Job Center is approximateI.y 1/5 the cost o`_ the national average. She thanked the Committee for their past support. 5. BuildinQ and Property Services - James Wolinski, Director of Buildina and Pronertv Services Mr. James Wolinski, representing the City of Evanston,s Building and s n Property Service Department, noted that the department was charged with preserving housing, enforcing code compliance, and overa'_1 administration of the rehabilitation program. He added that as a =- result, they would be seeking funding for three areas of their program, Building and Property Services Administration, Housing Code Compliance Enforcement, and Housing Rehabilitation Administration. Housing and Community Development Act Committee Minutes - June 8, 1993 Page Four 6. HousinQ Ootions for the Mentally Ill - Janet Dotson Ms. Janet Dotson, representing Housing Options for the Mentally Ill (H.O.M.E.), indicated that based on recent statistics there was an estimated 5,000 individuals in Evanston suffering from some form of mental illness. Many of these people cannot maintain a job and therefore housing. She indicated that the first H.O.M.E project serves ten persons and the second program which opens this summer will serve six more persons. She noted that the organization receives approximately four calls a week and 125 requests annually for housing. Ms. Dotson outlined the following options H.O.M.E usually considers: 1) apartments with staff support, 2) single room occupancy with staff support, 3) group homes with varying sizes and staffing levels for transitional and permanent living, 4) respite care and emergency care, 5) share of home programs, 6) low cost independent arrangements without staffing, 7) housing for those with mental illness who have additional special needs such as physical development disabilities or for the elderly, and B) aid institution such as intermediate care facilities and hospitals. Some of H.O.M.E.'s potential activities include housing acquisition, housing rehabilitation, rental assistance, staff services, pre- employment training in support of employment opportunity, job placement programs, day treatment programs to assist in independent living skills, community education to reduce the present stigma of developmental illness, and special programs for recreation/socialization to facilitate community integration. 7. Evanston Youth Baseball Association - Mr. Mark Smith Mr. Mark Smith, representing the Evanston Youth Baseball Association (E.Y.B.A.), explained that E.Y.B.A. was a forty -plus year old volunteer run organization designed to provide little league opportunities to children aged seven years old and above. The E.Y.B.A. serves approximately 600 children per year through the months of March through July. He added that approximately 40% of the children that are served by the program are low and moderate income. He added that little league was probably one of the cheapest activities that entertained children throughout the summer and if children could not afford the $50 membership they could still participate. There are plans to extend the season through August. Mr. Smith described the reoccurring problem caused by different sports organizations vying for use of the same playing area and how E.Y.B.A. would like to provide additional baseball diamond space. He indicated that District 65 was willing to lease the E.Y.B.A, some space iar baseball diamonds just east of Dawes School (north of the baseball diamonds near James Park.) Mr. Smith noted that the E.Y.B.A. cannot schedule any more games or serve any more children until they have additional facilities. IT , Housing and Community Development Act Committee Minutes - June 8, 1993 Page Five The E.Y.B.A. has contacted a landscape architect who specializes in the construction of baseball diamonds who estimated the cost of creating a good baseball diamond at between $55,000 and $75,000. The Evanston Youth Baseball Association estimated the organization could probably raise half of this amount through private donations. He added that Evanston was one of the few suburbs that did not have an exclusive baseball facility. Ald. Heydemann noted that the Evanston Youth Baseball Association application should include statistics on the number of low and moderate income children that are served by the program. Dexter Bailey asked whether the use of the land from District 65 was in the form of an easement or gift. Mr. Bailey noted that this would have to be clarified in the application and added that the proposal should also indicate that when the diamond is not in use by the Baseball Association it would probably be used by local low and moderate income youth. Ald . Heydemann added that the application should address the maintenance of the diamond. 8. Evanston Housina Commission - Scott Cleave Mr. Scott Cleave, representing the Evanston Housing Commission, noted that as a member of the Housing Commission he was acting as a general advocate of housing needs. He added that based on the earlier comments there were great and diverse housing needs in Evanston. He added that CD funds had supported Housing Commission sponsored projects in the past and he would like to see that CD commitment continue. Mr. Cleave explained that there were several housing projects currently approaching critical junctures and other projects that were being formulated. Some of the proposed new projects include transitional based housing, tenant based assistance, and rehab and development projects. He noted that the Housing Commission works to secure other funds for housing related projects (such as HUD HOME funds, state money and funds from private lenders), but that the CD funds were and continue to be a critical element to their success. 9. Fireman's Park Neighborhood Association - Helene Kiecolt Ms. Helene Kiecolt, representing the Fireman': Park Neighborhocd Association, explained that many of the neighbors -epresented by the Fireman's Park Neighborhood Association attributed a large part of their neighborhood area blight to absentee landlords renting to large numbers of students. She noted that many of the buildings do not meet building code compliance and are overcrowded. She added that while the code enforcement program works well overall, she was concerned that City employee layoffs may reduce this type of vigilant service in the future. She suggested that the City's code enforcement program target certain areas that are considered in risk of blight. Ms. Kiecolt also suggested that the City work to educate absentee property owners about expected levels of property maintenance. She added that the problem may be due to the lack of incentive to maintain rental property. Housing and Community Development Act Committee Minutes - June 8, 1993 Page six 10. Parks. Recreation and Forestry - Rich Grodskv Mr. Rich Grodsky, representing the Parks, Recreation and Forestry Department, identified three target area needs. 1) Fleetwood Jourdain Restoration - This project would fund the replacement of windows at Fleetwood Jourdain in order to complete the energy management program begun in 1985. 2) Fleetwood Gvm Floor - The gym floor is eight years old and requires reganding and color coating. 3) Eiden Park Restoration - The park needs to be brought into compliance with current consumer safety product guidelines. The new equipment will last approximately ten years. Mr. Grodsky praised the work cf the Evanston Youth Baseball Association and advocated support for their proposal to develop more baseball diamonds. 11. Evanston Community Defender - Robert Rov Mr. Robert Roy, representing the Evanston Community Defender Office, thanked the Committee for their past financial support. He noted that the office exclusively served low income Evanston residents who had no other resources to secure legal counsel. He added that the program included a crisis intervention component to refer clients to other agencies in order to assist in ameliorating some of the problems that may have contributed to their contact with law enforcement personnel. He also added that the organization conducts self -assessment tc revamp and streamline their program to make it more responsive to Evanston needs. He noted that this exercise resulted in the addition of a children's advocate to work with the high school and as a liaison with DCFS. 12. Br.ummel Park Neighbors - Yvonne Vanden Avenue Ms. Yvonne Vanden Avenue, representing Brummel Park Neighbors, explained that she was a thirty year resident of Evanston and wished to identify concerns regarding the declining quality of rental housing in Evanston and how it impacted neighborhood deterioration. She added that some symptoms of the problems including units without door labels and buildings that were not clean. She added landlords take advantage of low and moderate income persons who can not afford to rent elsewhere and that rents continue to escalate even though the buildings have been allowed to deteriorate. Ms. Avenue stated that there needed to be a balance between helping the homeless and maintaining housing values. She advocated that the City refocus its housing program efforts and also facilitate landlord and city dialogue regarding a strict code enforcement with no exceptions. W Housing and Community Development Act Committee Minutes - June B, 1993 Page Seven With no further comment from those in attendance, the Public Hearing portion of the meeting ended. V. ADOPTION OF CITIZEN PARTICIPATION PLAN = Timothy Clarke noted that the Citizen Participation Plan was a HUD requirement to ensure adequate citizen involvement in the Community Development Block Grant Process. Ald. Moran made a motion to adopt the Citizen Participation Plan. The motion was seconded by Ald. Heydemann. Motion passed 4-0. VI. FLEETWOOD-JOURDAIN HANDICAPPED LIFT Rich Grodsky reminded the Committee that it had allocated $15,000 for the installation of a wheel chair lift at the Fleetwood-Jourdain Center. He requested that the Recreation Division be allowed to deviate from the lift installation and instead purchase two portable units which would achieve virtually the same results at a reduced cost. Mr. Grodsky stated that because the devices were portable they could be used at other public buildings. Mr. Grodsky proceeded to show the Committee a video on the Stair Track wheelchair device. The Stair Track device is designed to enable anyone to easily transport a wheelchair bound individual up a flight of stairs. He added that he was comfortable that the device met the Americans with Disabilities Act "reasonable accommodation" requirement without necessitating structural changes to the building. Mr. Grodsky requested that the Committee approve the purchase of the two Stair Track devices (as well as the purchase of two manual wheelchairs because the equipment does not operate with electric wheelchairs.) He also noted that the revised request would include some money to re -anchor carpeting in the Fleetwood-Jourdain building which had become a trip hazard. He added that the revised request would save $3,300. Dexter Bailey asked whether concerns were raised by handicapped advocates because these devices do not allow the handicapped to be exclusively independent. Mr. Grodsky acknowledged the concerns but added that the proposed alternative best met overall City needs. Mr. Grodsky explained that the distributor conducts on -site training and provides a video for future training. Mr. Grodsky added that according to the manufacturer there had been no accidents since the product's inception in 1982; therefore, he did not foresee any 'liability problem. Ald. Moran made a motion to approve the change to allow for the purchase of the Stair Track equipment. The motion was seconded by Alderman Kent. Motion passed 4-0. Mr. Grodsky noted that because there was only one manufacturer of the device the purchase would be made on a sole source basis. A Housing and Community Development Act Committee Minutes - June 8, 1993 Page Eight VI1. 1817 CHURCH STREET DISPOSITION Timothy Clarke noted that if it was the CD Committee's intent to utilize CD funds to renovate the building during the next fiscal year staff would need to know as soon as possible to allow time to secure the necessary information to prepare a proposal for the August 13 application deadline. Ald. Kent noted he was interested in proceeding with renovation of.1817 C.nurch Street facility, but would like to see the agencies that would actually use the building participate in the financing of the renovation. Dexter Bailey disagreed with Ald. Kent and noted that the Committee had already spent far too much money on the building already. Ald. Moran asked staff to clarify the action they were requesting from the Committee. Tony Halford responded that staff was requesting approval to incur costs to obtain estimates for a basic rehab of the building by major components (e.g. electrical, plumbing, etc.). Mr. Halford noted that, based upon past Committee discussion, the end use of the building was identified as generic office space. Discussion ensued regarding the merits of rehabbing the building and incurring any additional cost towards that end. Ald. Moran noted that if the end use of the building was already predetermined to be generic office space staff should secure engineering estimates and not the architectural services referenced in the memo to the Committee. Tony Halford responded that architectural services were suggested because there appeared to be a need to reconfigure some of the area as the present configuration was a poor use of space. Ald. Moran stated there needed to be more discussion regarding the end use of the building before incurring additional expenses. Ald. Heydemann noted that the end use of the building had been discussed by the Committee many times before and that there was always an impasse to a final decision because of the widely divergent opinions. Dexter Bailey suggested an alternative would be to conduct a design competition for students to develop ideas for reusing the building. Ald. Heydemann disagreed noting that it would add another step to the process and not necessarily bring the Committee closer to a decision. Tim Clarke nctpd that if the Committee intended to fund the rehabilitation of the building during 1994-95 a decision would have to be made soon to allow staff time to prepare an application for funding. Otherwise, it would be at least two years before the building's renovation could be addressed with CD funds. In response to a question from Dexter Bailey, Tony Halford said that $10,000 had been allocated to operate the building for the current fiscal year, but that this included funds for the marketing and disposition of the building. Mr. Halford noted that the architects he had spoken with indicated that it would take about a month to prepare a report and cost estimates. Mr. Bailey noted that a reconfiguration of the building would not be helpful because the rear of the building did 7 Housing and Community Developmant Act Committee Minutes - June 8, 1993 Page Nine not lend itself to office space that anyone would want to rent. Ald. Moran noted that come conceptualization on the design needed tt7 be done before any cost estimates or engineering specs were developed to ensure building would serve the end use of the Committee. Ald. Moran added that because 1817 Church was a critical location and well suited for some type of public building,, any proposal would need to be well conceived to receive the full support of the City Council. Ald. Heydemann questioned whether the City should become a landlord for not - for -profit organizations and what criteria would be used to determine which agencies received low cost office space. At this point, Ald. Kent recommended that Ald. Moran become a member of the 1817 Church Street subcommittee. Ald. Moran indicated his willingness to serve on the subcommittee and concurred. Ald. Kenn recommended that the subcommittee comprised of himself, Sam Favors, and Ald. Moran review the background material on the building and meet for a site inspection to prepare for a feature discussion on the building's disposition. VIII. OTHER BUSINESS There was no other business. IX. ADJOURNMENT There being no other business before the Committee, the Committee adjourned at 10:03 p.m. STAFF: DATE: 973 DRAFT NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, September 14, 1993 6:30 P.M. -- Room 2403 Ivy 121sW10*.�&W �J *9 *)OfiyIF MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: PRESIDING OFFICIAL: I. CALL TO ORDER EVANSTON CIVIC CENTER Ald. Kent, Dexter Bailey, Jane Colleton, Jim Currie, Michael DeVaul Ald. Drummer, Ald. Heydemann, Ald. Moran Tim Clarke and Johnetta Stevens; Planning and Zoning Jim Gamble, Land Design Collaborative Ald. Kent as Acting Chair Ald. Kent called the meeting to order at 6:45 p.m. a quorum being present. II. MINUTES OF JUNE 8, 1993 Dexter Bailey made a motion to accept the minutes of June 8, 1993. The motion was seconded by Jane Colleton. Motion passed 4-0. III. COMMUNICATIONS Timothy Clarke outlined the following communications submitted to the committee: News Article on Oak Park CD Funding request News Article on Community Based Policing Hill Arboretum Apartment Project Memorandum Mayor Morton's Academic Scholarship Request Memorandum Committee Member Appointment Ald. Kent introduced Michael DeVaul, the new CD Committee member and welcomed him to the Committee. The Committee discussed in brief the memorandum on Community Based Policing and requested a copy of the Acting Chief of Police, Frank Kaminski's report on the subject. IV. SOUTHWEST NEIGHBORHOOD IMPROVEMENT PROJECT PRESENTATION Mr. Clarke introduced Jim Gamble of Land Design Collaborative. Mr. Gamble presented the landscape plans for the cul-de-sac located at Hartrey and Cleveland street. The Committee initially expressed some Housing community Development Act Committee Minutes - September 14, 1993 Page Two concern regarding the use of the funds set aside for demolition of storage silos and for an improvement project in the southwest neighborhood. Michael DeVaul explained that this project was unique and has pulled all factions of the southwest community together. He noted that this community has been very concerned over the construction of the Sam's Club. He also noted that Ald. Drummer has been very supportive of this project. After some discussion the Committee decided to support this project. Dexter Bailey made a motion to use the necessary funds for the landscaping project and to keep all unused funds in that same account. The motion was seconded by Jim Currie. Motion passed 5-0. V. 1994 CD PROGRAM YEAR A. Preliminary 1994 CDBG Revenue Estimate The Committee reviewed the Preliminary 1994 CDBG Revenue Estimate Memorandum which estimated a grand total of $2,291,300 in funds that would be available for expenditure in the coming program year. Mr. Clarke explained that the estimate was based on funding at the same entitlement level as last year and based on no funding from the metropolitan reallocation grant this year. B. Category for MBE/ABE/EBB Program Mr. Clarke explained that the MBE/WBE/ESB program request for funding for the 1994 program year was recommended to be equally split between the public services and administration categories rather than economic development. He explained that the program would run more efficient under these categories given the stringent HUD guidelines for economic development. It was the consensus of the Committee to accept this staff recommendation. C. Use of Projected Program Income Mr. Clarke explained the need to allocate projected program income generated from the Housing Loan Program and the Business Loan Program. Program income funds are generated by CD projects related to the repayment of loans. Mr. Clarke said that the separation of projected program income from new funding requests would eliminate some of the confusion when determining funding levels at the November CDBG meeting. It was the consensus of the committee that projected program income for 1994 be returned to the program's which generated the income, that this recommendation be included in the final statement, and that further reference to these funds be eliminated from the overall CDBG budget. D. Procedures for In -Dept Review Sessions Tim Clarke explained his recommendation to have staff present a summary of the proposals at the October 12, 19 and 25th Application Review meetings. He explained that staff would present the project and the committee could direct questions to the person representing Housing a Community Development Act Committee Minutes - September 14, 1993 Page Three the agency. Mr. Clarke indicated that it would be in the case of new projects it may be helpful to have the application provide a presentation. It was the consensus of the Committee to institute the new In -Depth Review procedure. IV. CD staff Computer Purchase Mr. Clarke discussed the recommendation for the line item change to purchase computers for the CDBG staff. Dexter Bailey recommended the purchase of the 486 IBM compatible personal computer rather than the 386 since they were outdated. Tim Clarke replied that after investigating the purchase of the computers he learned that the cost difference between the 486 and the 386 computer was $100. It was the consensus of the Committee to approve the purchase of whatever computer equipment it would be possible to purchase for the $14,000 in unspent salary savings. Jim Currie made a motion to approve the line item change to purchase computer equipment for the CDBG staff. The motion was seconded by Dexter Bailey. Motion passed 4-0. VII. 1817 CHURCH STREET SUBCOMMITTEE APPOINTMENT Ald. Kent requested that this agenda item be held over to the next CDBG meeting since Ald. Drummer was absent. VIII. ADJOURNMENT There being no other business before the Committee, the Committee adjourned at 8:20 p.m. STAFF: DATE: September 17, 1993 DRAFT NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, October 12, 1993 7:00 P.M. - Room 2403 EVANSTON CIVIC CENTER MEMBERS PRESENT: Ald. Kent, Dexter Bailey, Jim Currie, Michael De Vaul, Ald. Drummer and Ald. Heydemann MEMBERS ABSENT: Jane Colleton, Ald. Moran STAFF PRESENT: Tim Clarke, Anthony Halford, and Johnetta Stevens, Planning and Zoning OTHERS PRESENT: Gail Brownmiller, Executive Director of HOME; William Kolen, Managing Attorney of Cook County Legal Assistance Foundation, Inc.; John Buckley, Executive Director, and Shirley Wood, Social Worker, Family Counseling Service of Evanston; Debra Steinkoph, Executive Director, Glen Cotten, Board of Directors, Vince Gillon, Outreach Worker, Peter Ilgenfritz, Development Director, of BE -HIV; Barbara Crowley, Executive Director of Evanston/North Shore YWCA Battered Women's Shelter; Ann Jennett, Executive Director, Chris Kozenski, Administrative Director, John Kennedy, Chairman of the Board, and Judy Pfeifer, Office Administrator of the Youth Job Center; Carol Moschandreas, Director of the Center for Public Ministry; Robert Roy, Office Director of the Evanston Community Defender Office, Ald. Holsman; Ald. Newman; and Dr. Thomas Stafford, Plan Commission PRESIDING OFFICIAL: I. CALL TO ORDER Ald. Drummer, Chair Ald. Drummer called the meeting to order at 7:15 p.m., a quorum being present. II. MINUTES OF SEPTEMBER 14, 1993 Dexter Bailey noted that the Committee had recommended approval of funds for the landscaping project. He requested that the minutes reflect that the landscape project would utilize no more than $15,000 of these funds M Housing and Community Development Act Committee Minutes - October 12, 1993 Page Two and that the remaining funds in this account be used for other improvement in this neighborhood. Ald. Kent made a motion to accept the minutes of September 14, 1993 as revised, seconded by Michael De Vaul. Motion passed 6-0. III. NON -CITY PUBLIC SERVICE APPLICATION REVIEW Tim Clarke outlined the format for the meeting and indicated that Johnetta Stevens would provide a brief summary of each program which would be followed by Committee questions. He added that the two new applicants, BE -HIV and HOME, would provide a brief overview of their proposals. Proposal #5 - BE -HIV Ms. Debra Steinkoph, Executive Director of Be-Hiv, stated that their request was to fund two outreach workers to provide educational programs from the Family Focus building and arrange community and street outreach. She added that the Family Focus site opened on October 4, 1993 with the outreach worker's position currently being funded out of the Agency's general operating funds. Ms. Steinkoph noted that Evanston has the highest rate of reported AIDS cases in suburban Illinois. Mr. Bailey asked how much of Be-HIV's $600,000 budget would be available next year and the possibility that the organization would request additional CD funding next year. Mr. Peter Ilgenfritz, Be-Hiv Development Director, responded that BE -HIV receives a small amount of funding from the township, City of Evanston and Evanston United Way. He noted that funding from the federal government for risk reduction had plummeted since last year. Mr. Ilgenfritz stated that Be -HIV was very aggressive pursuing additional funding, but that there were very few funding sources that could be relied upon for multi -year support. Ald. Heydemann indicated that the high school and other local organizations provided AIDS education and questioned if the program was a duplication of existing services. Mr. Ilgenfritz indicated that Be - HIV was a lead organization in the Aids Awareness Education Program at the high school and added that their funding allowed the organization to be involved with the local programs that dealt with Aids prevention and risk reduction education. Ald. Heydemann asked if there was any coordination between the High School program, the peer program and the Be -HIV program. Ms. Steinkoph responded that BE -HIV located in the Family Focus building to facilitate cooperation with other tenant agencies that addressed a similar population. In response to a question from Michael De Vaul, Mr. Ilgenfritz noted that the number of unduplicated clients was approximately half of the number of total clients cited in the proposal. He added that BE -HIV staff deliberately attempts to contact each person at least twice to create a true teaching session. 4I.6 n u� Al Housing and Community Development Act Committee Minutes - October 12, 1993 Page Three In response to further questioning from Dexter Bailey, Ms. Steinkoph noted that any future CD funding requests from BE -HIV were predicated on their success with other sources. Aid. Drummer asked how BE -HIV identified people engaging in high risk behavior. Ms. Steinkoph responded that this information was provided through referrals from other agencies. Aid. Drummer asked what parks would be targeted for outreach. Ms. Steinkoph said she would supply the specific information to the Committee after consultation with BE-HIV's outreach workers. Proposal #fi - Cook Countv Leaal Assistance Program (CCLAF) Aid. Drummer noted the number of non-Evanstonians that CCLAF served. William Kolen, Managing Attorney for CCLAF responded that CD funds supported only Evanston clients. Aid. Heydemann noted the absence of Hispanics on the CCLAF Board of Directors. Mr. Kolen shared the concern but noted that the method for selecting board members was determined by the Bar Association. Mr. Kolen noted he would supply the Committee with board minutes, as required in the application. Proposal #7 --Evanston Community Defender Ald. Heydemann applauded the increase in contributions that the agency had secured over the past year. Dexter Bailey asked about the consequences to the program if the social service component was eliminated. Mr. Roy said that this component comprised less that 50% of the program's funds but was essential to its effectiveness. After much discussion the Committee concluded that the social service component was valuable to the success of the overall program. Mr. Roy added that the social service program had successfully placed a number of the youth who had difficulty functioning within the rules of society into residential facilities that were equipped to address the problems that contributed to the behavior, as a preferable alternative to incarceration. Proposal 48 The Evanston/North Shore YWCA Shelter for Battered Women In response to a question from Dexter Bailey, Barbara Crowley, Executive Director of the YWCA, indicated that the United Way chapters of Skokie, Wilmette, Northbrook and Glencoe as well as the Skokie CDBG program contributed funding to the Shelter. Discussion ensued regarding non - Evanston residents residing in the Shelter. Ms. Crowley added that most of the people who were turned away were contacts over the phone or through other non face to face contact. She indicated that it was difficult to know if any of them were Evanston residents because that type of information would not have been obtained at that point. She added that these individuals were referred to Chicago area programs. In response to Aid. Drummer, Ms. Crowley indicated that the YWCA still sponsored a teen dating violence program and that all teen functions Housing and Community Development Act Committee Minutes - October 12, 1993 Page Four were well chaperoned. Ms. Crowley added that the business community has provided donations to the shelter such as furniture and clothing. Proposal #9 - Food &jd Center of_Bvanston Ald. Heydemann asked for a clarification of the salary line item. Reverend Jackson responded that the federal government now requires that taxes be paid on their part-time personnel. In response to Ald. Kent, Rev. Jackson noted that FACE delivered food to people who were house bound. He added that other donations were used to purchase perishable items for the congregate feeding sites. Michael De Vaul suggested that FACE search for more competitive audit prices. In response to a Committee request, Reverend Jackson indicated he would provide the number of unduplicated persons receiving food. Proposal #10 - Family Counselina Services of Evanston Ald. Kent complimented Family Counseling Services for the agency's visibly increased marketing efforts. Mr. Buckley noted that all of the program clients were Evanston residents. pronosal, 43J - Home fipstLiUousi.,na Outions for the Mentally I11 Gail Brownmiller, Executive Director of H.O.M.E. explained that the agency was designed to create an array of housing options for the mentally ill. She added that mental illness was a disease and that one in five Americans had some form of mental illness. She noted that according to the Department of Mental Health housing is one of the highest priorities for this population. She added that H.O.M.E. focuses on the development of the housing and contracts with other social service agencies for case management and social work services. Ms. Brownmiller advised the Committee that the H.O.M.E. grant request totals $23,500 and will fund program staff and independent living skills activities for clients and that H.O.M.E.'s second residence opened this September on time, on schedule, and on budget. She noted the organization is expanding their base of funding support and a primary goal of the program is to help clients assimilate into the community and become good neighbors. She stated H.O.M.E. will leverage any CDBG grant received and that the agency has secured 22 outside grants that provided additional funding. Ald. Drummer asked Ms. Brownmiller if there was a waiting list for such housing. Ms. Brownmiller indicated that the organization has a waiting list of 67 people who have completed applications; this does not count the telephone inquiry list which totals an additional 125 persons. Ms. Brownmiller also noted that the City's CHAS report identified Housing and Community Development Act Committee r Housing and Community Development Act Committee Minutes - October 12, 1993 Page Five approximately 90 Evanston residents who would like to have this type of independent housing living arrangements. In response to a question from Ald. Drummer, Ms. Brownmiller acknowledged that the City had a real need for additional group homes. Ms. Brownmiller stated that the agency was incorporated in 1988 and the first staff person was hired in 1989 and the first program became operational in 1992. Ald. Drummer noted that this agency had made a considerable amount of progress in a short amount of time. In response to Ald. Heydemann, Ms. Brownmiller noted that without H.O.M.E. many clients would have to resort to institutional living. Ms. Brownmiller noted that the "threshold fee" referenced in the application was an administration fee that covers insurance, research, and staffing. Prpi.pct #12 - Center for Public Ministry - Evanston Family Shelter program Ms. Stevens noted that the Center for Public Ministry (C.P.M.) had submitted their board minutes after the stated deadline date. Ms. Moschandreas acknowledged that reports have been submitted late to the City. she explained that C.P.M. receives three grants from the City and the CDBG program's reporting due date is earlier than the other two funding bodies. she indicated she submits the CDBG report late when she submits the other required reports on time. Ms. Moschandreas stated while a required proposal review meeting was not held, she had met with staff and talked over the phone on a couple of occasions about the proposal. Ald. Drummer noted that the proposal budget did not have a line item for the required audit. Ms. Moschandreas stated that it was a deliberate exclusion from their budget on her part because she believed it was not a good use of CDBG funds. She stated that the Center for Public Ministry, will not be submitting the required audit and will request that the Committee waive their audit condition. Ald. Drummer stated that the reason the Center for Public Ministry requested CDBG funding last year was because the McKinney Grant had been reduced and inquired about the status of this year's McKinney Grant. Ms. Moschandreas responded that she did not have any information regarding the McKinney Grant. Ald. Drummer noted that if the Center for Public Ministry received McKinney funds, the CDBG Committee would reallocate any CD funds granted to the agency. Michael De Vaul asked Ms. Moschandreas to explain the follow up practices of the organization to prevent a family from becoming homeless. She stated that if staff believes a family is moving toward a potential crisis situation, they attempt to intervene. She noted that housing was a crisis for everybody in this country and especially for people with low income. She referenced national statistics that indicate that 30% of family household income is spent on housing, but that reaches 80% for low income families. She noted that what might be a minor crisis for most would be devastating for people who have limited Housing and Community Development Act Committee Minutes - October 12, 1993 Page Six resources. Ald. Kent asked if Ms. Moschandreas was aware that the Evanston Housing Commission was taking abandoned buildings and rehabilitating them for shelter use. Ald. Kent recommended that the Center for Public Ministry investigate this resource. gr,oposal #13 - Youtb Job Center of Evanston Ms. Stevens noted that staff had received a letter of support for the .agency that would be transmitted to the Committee. Ald. Kent noted that he thought that the Let's Talk Program was a very good idea and he wanted to know if Youth Job Center was continuing to work with any of those businesses. Ms. Jennett indicated that the Let's Talk Program was still in existence in a different form and she explained why the program was unsuccessful under the CDBG Economic Development guidelines. The Committee discussed the Youth Job Center's programs at great length. The Youth Job Center and the Committee expressed some concern that the Youth Job Center did not fully participate with the Sam's Club hiring process. Ms. Jennett noted that Youth Job Center had been meeting with representatives from the new Taco Bell to secure job opportunities for YJC clients. IV. CITIZEN COMMENT Jim Currie mentioned that he would not be available at the next meeting and asked for Committee approval to have a representative from the Plan Commission serve in his place. The Committee agreed to have Dr. Thomas Stafford serve as an alternate for Mr. Currie. V. 1617 CHURCH STREET SUBCOMMITTEE Ald. Drummer appointed Mike De Vaul to the subcommittee and requested that Ald. Kent prepare a timeline for the decision regarding the 1817 Church Street building. Alderman Drummer noted that the Committee needed to finalize a recommendation regarding the building and suggested that if the Committee was unable to reach a decision, the disposition of the building could perhaps be decided by the Administration and Public Works Committee. VI. ADJOURNMENT There being no other business before the Committee, the Committee adjourned at 10:30 p.m. STAFF: 1-1 jl� DATE: n HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, October 19, 1993 7 P.M. - Room 2403 Evanston Civic Center MEMBERS PRESENT Ald. Drummer, Ald. Heydemann, Ald. Moran, Dexter Bailey, Jane Colleton, Dr. Thomas Stafford (representing Jim Currie of the Plan Commission) MEMBERS ABSENT: Ald. Kent, Jim Currie, Michael De Vaul STAFF PRESENT: Tim Clarke, Sally Lufkin, Tony Halford, and Nicki Modaber OTHERS PRESENT: 'Patricia Vance, CEDA - Neighbors at Work; Brian Rosinski, Ridgeville Park District; Blair Grumman, Child Care Center; Delores Holmes, Family Focus; Oliver Kendall, Sandra Herbst, Janet Alexander, Over the Rainbow Association; David Futransky, James Stavish, Niles Township; Carol Moschandreas, Katy Pendleton, Center for Public Ministry; Barbara Crowley, YWCA, 8th Ward Alderman Holsman. PRESIDING OFFICIAL: Ald. Drummer I. CALL TO ORDER Ald. Drummer called the meeting to order at 7:12 p.m., a quorum being present. II. 1994 NON CITY -HOUSING AND PUBLIC FACILITY APPLICATION REVIEW Mr. Clarke pointed out that Proposal #20 from the YMCA for SRO Window Replacement had been withdrawn by the YMCA. Mr. Clarke said that there are eight proposals for review at this meeting, two in the Housing -= Category and six in the Public Facilities Category. He said that staff member Sally Lufkin will be making a brief outline of each proposal except for the one from Niles Township Sheltered Workshop, which is a new proposal this year. Niles Township will be making a presentation on •Y their proposal. =# .Y L Proposal #18 -- CEDA -- Evanston Neighbors at Work - Minor Repairs Proaram _ Ms. Lufkin said that CEDA/Evanston Neighbors at Work is requesting $170,380 to continue its minor repairs and painting assistance program _- to Evanston elderly and low and moderate income home owners. Neighbors at Work has been a recipient of CDBG funds since 1985. The agency has administered its project within budget and has all reporting `met Housing and Community Development Act Committee Minutes - October 19, 1993 Page Two requirements. There have been occasions over the past several years where Neighbors at Work has been unable to meet its targeted quarterly goals, due to minor repair projects becoming more extensive than originally planned and weather delays in the exterior painting program. Ms. Lufkin introduced Patricia Vance, Executive Director of the Agency. In response to a question from Ald. Heydemann about how the Minor Repairs program is publicized, Ms. Vance said that most of their clients Pre referrals from either the Police Department or the City inspectors. The agency also does mass mailings to neighborhood groups and residents living in the CDBG target area. Representatives of the agency also attend community and neighborhood forums to publicize the program. Ms. Vance said that right now the agency has more work requests than they are able to complete this year and are working to expand the program. Neighbors at Work works closely with the Police Department Home Security Lock Program. Referrals from the Police Department are for replacement of doors prior to installation of new security hardware. Some clients who in the early years of this program (1984-1985) received painting or minor repairs assistance, are coming back to Neighbors at Work requesting additional work. Because the Agency has more work from new clients than it is able to complete in a year, it does not return to previous clients, but instead, refers them to other housing assistance programs operated by the City. Ms. Vance said there are some clients who are willing to pay for a work crew to do the work; however, Ms. Vance said that the Agency has a policy of not allowing their work crew members to do work privately for a participant of the minor repairs/painting program. Ms. Vance said that while she wanted to respond to the increased number of requests, especially for exterior painting during the summer months, she did not have the financial resources in order to expand the program during the summer months. Proposal 419 - Niles Townshin Sheltered Workshou - Senior Housing Ms. Lufkin stated that Niles Township Sheltered Workshop (NTSW) was applying for $250,000 to be used to rehabilitate a former warehouse into residential units for low income elderly. James Stavi.sh and David Futransky were introduced to explain the project. James Stavish, Executive Director of NTSW, explained the programs that the Agency operates: (1) NTSW Industries, a sheltered workshop program located in Skokie, serving residents of Evanston and Niles Township; (2) Great Opportunities Adult Day Care, serving the frail elderly population 60 years and older, located in Skokie with about 25 - 30% Evanston residents. Emotionally disturbed and mentally ill people who can function in a structured environment are also served by this program, and (3) First Step, which was established in 1985 and serves entirely Evanston clients, a program for emotionally and mentally ill people who are not able to function in a structured environment, concentrating on basic skills training. Board Member David Futransky said that NTSW's proposal for elderly housing is in response to a growing need for affordable, safe and clean Housing and Community Development Act Committee Minutes - October 19, 1993 Page Three housing for the elderly in Evanston. He said that many of the elderly in the Great opportunities Adult Day Care program cannot afford housing at current market rates. Regarding their request for CD funding, NTSW is in negotiation to purchase a former warehouse on Ridge Avenue. There is currently a commercial tenant in the warehouse who will be leaving November 1. The warehouse is a four-story brick building which occupies the front 1/2 of the lot. The building has a basement and the back portion of the lot is open and can be suitable for parking or, if it is feasible under zoning regulations, to build an addition to the existing building. NTSW has agreed on a price with the seller and the final decision to purchase this building will be made within the next week to ten days. If the purchase goes forward, NTSW will become a community housing development organization, a separate organization under NTSW which will be the manager and operator of the building. NTSW will hire professionals in the field of low income elderly housing to develop the project. NTSW, as a non-profit owner, would like to pay fees for services to the City in lieu of taxes on the proposed property. However, in terms of obtaining funding from other federal programs, it may be more advantageous for NTSW to keep the property on the tax rolls. The requested CDBG funding will be used for rehab purposes. NTSW anticipates doing a gut rehab of the building and reconstructing it into 35-50 apartments for the low income elderly with some space for social programs. It is not intended that the building will become a nursing home or congregate care facility. The total cost for the project will be between $2-1/2 and 4 million. Dexter Bailey asked how many of the other funding sources are in place. Mr. Futransky responded that none of the other funding sources are in place and NTSW cannot apply for funding until NTSW has site control. However, the Agency has had preliminary discussions with all the other funding groups and applications are ready to be submitted as soon as NTSW has site control. Mr. Futransky said the application deadline for Home Funds through Cook County is December 1, and a decision on the funding will be made by February 1. A decision from IHDA Affordable Housing Trust Fund will be made by January 1. The decision on tax credits and private mortgage financing can be obtained 30 days after NTSW has a contract on the property. Mr. Bailey asked if there would be other restrictions imposed by the other funding sources on operation of the project. Mr. Futransky responded that NTSW will be obligated to maintain the facility for at least 15 years for low and moderate income residents. Mr. Futransky was asked to clarify the total funds required for the project; the proposal indicated a total project budget of $5-7 million. Mr. Futransky responded that when the proposal was prepared, the NTSW was investigating the purchase of one of two buildings. Project cost estimates were prepared anticipating the purchase of the larger building: However, that building is no longer under consideration. NTSW has moved forward with negotiations to purchase the warehouse on Ridge, the smaller building. $2 1/2 - 4 million is the project cost for that building. Housing and Community Development Act Committee Minutes - October 19, 1993 Page Four Ald. Heydemann asked if the funding request from CDBG would be reduced proportionately since the estimate for the entire project is less than indicated on the proposal. Mr. Futransky responded that he was unable to determine that at this time, it would depend upon the amount of financing NTSW would be able to obtain from the other funding sources. Ald. Drummer asked if NTSW had looked into any of the other City funding sources for housing. Mr. Futransky responded that there is the possibility of using the Mayor's Special Housing Fund; however, if NTSW were to obtain other funding from the City it may preclude their ability to obtain funding from some of the federal sources. NTSW would want to go with the funding source which is most cost effective for the project. Ald. Drummer urged NTSW to provide the Committee with as much firm information as possible before the November 9th meeting so that the Committee will be able to make an informed decision on the funding request for this project. Proposal 434 - Ridaeville Park District - Community House Renovation Ms. Lufkin stated that Ridgeville Park District is requesting $50,000 to fund renovations to its community house building located at 908 Seward Street. Renovations would include replacing exterior siding, installing new windows, replacing the roof and gutters, making handicapped accessibility modifications to doorways and washrooms and construction of a ramp to the building entrance. Ms. Lufkin pointed out that Ridgeville Park District has made improvements to five of its parks utilizing CDBG funds and that past projects have been completed on time and within budget. All program and reporting requirements have always been met by the Park District. Ms. Lufkin introduced Brian Rosinski, Director of Parks and Recreation for the Ridgeville Park. Ald. Drummer noted that the total project budget is $55,000 and asked what the $5,000 in other funds represents. Mr. Rosinski responded that the $5,000 represents costs for Ridgeville Park District maintenance staff who will do some of the removal and general labor involved in the project. Mr. Rosinski indicated that Ridgeville Park District would like to be the general contractor on the project and enter directly into contracts for the various components of the project, in lieu of hiring a general contractor who would then hire subcontractors, adding to the overall project cost. Mr. Rosinski added that Ridgeville Park District operates the only park program south of Main Street. The Community House is the hub for the park district's activities and the building is also used for numerous meetings in the south Evanston community. Ridgeville has completed the renovation of those parks eligible for CDBG funding. He described the various programs and activities which took place at the community house as well as the proposed expansion of services to the residents of South Evanston. The funding request for improvement to the community house will complete Ridgeville's projects which are eligible for CDBG funding. Mr. Rosinski stated that Ridgeville's parks are renovated on a ten year cycle; the first park renovated using CDBG funds was completed jr, the 1986-87 program year. JL i ,, I H Li l . A II all M � I YI I. �I ,i IiVi� `Y` �IIIiVI ii A111 �l�� li Housing and Community Development Act Committee Minutes - October 19, 1993 Page Five proposal #35 -_-Child Care Center Kitchen Renovat i_Qa Ms. Lufkin said that the Child Care Center is requesting $48,082 to renovate the kitchen at their building at 1840 Asbury. Renovations will include installing new cabinets and flooring, replace a window, painting, and purchasing new kitchen appliances and a window air conditioner. The Child Care center has received four CDBG grants over the past ten years and that all projects have been completed on time and within budget and all reporting requirements of the program have been met. Ms. Lufkin pointed out that the Child Care Center applies for CDBG funding approximately every other year in order to allow other agencies the opportunity to receive grant funds. Ms. Lufkin introduced Blair Grumman, Director of the Child Care Center. The proposed project is a renovation to the existing kitchen. The Child Care Center auxiliary will be contributing $1,800 towards decorating the kitchen and purchasing a window air conditioner. While the Child Care Center is currently not ADA accessible, the Agency is beginning to look into adaptations to be made in order to accommodate wheelchair persons. The Child Care Center currently has 209 children attending its programs. Ninety-six of the children are pre-school age and are in the program at 1840 Asbury. The other children are infants and toddlers who are in programs in a network of day care homes throughout the City. Some of the homes in the day care network are handicapped accessible. Ms. Grumman was asked for additional information considering two line items on the agency budget as shown on PF 16. Ms. Grumman explained that the $35,089 line item for miscellaneous expenses is for the food program. Committee members asked why the proposed budget for contributions was $35,000 reflecting a 62% decrease over the current year's budget of $56,939. They wondered why the Child Care Center expected contributions tb go down when they have hired a development director. Ms. Grumman told the Committee she would provide additional information. Additional clarification was also requested for the miscellaneous line item of $35,089. Proposal 036 - Familv Focus Communitv Center Renovation, r{g_ Ms. Lufkin said that Family Focus is requesting $75,920 to make improvements to its building located at 2010 Dewey Avenue: patching, cleaning, and painting ceiling tiles in offices and hallways; installing ; new ceiling tiles where needed; making lighting improvements in offices F- and hallways; and replacing leaky gaskets in an office. Family Focus r-s, provides moderately priced rental space to other Evanston agencies and -= not -for -profit groups which also provide services to Evanston low and moderate income residents. Family Focus has satisfactorily completed its past CDBG projects within budget and has met the reporting requirements of the CDBG program. Ms. Lufkin introduced Delores Holmes, Director of the Community Center. - - Committee members stated that they thought repairs to ceiling tiles had t} been completed in past years. Ms. Holmes responded that there is 40,000 = _- square feet of ceiling tile in the building, and that past CDBG funding -y_ Housing and Community Development Act Committee Minutes -- October 19, 1993 Page Six was used to repair ceiling tile in the basement, the gym and in the first floor hallways. This funding request is to repair ceiling tiles in other areas of the basement as well as on the second and third floor of the building. Dr. Stafford asked why a line item for maintenance was not included in the agency's budget. Ms. Holmes responded that there is a maintenance budget for the building, however, it is not reflected specifically in the agency's budget. She felt that the overall agency budget wasn't reflective of the actual cost to operate the Evanston Family Focus program. The Evanston Family Focus maintenance budget is intended for ongoing operating expenditures for the building. Family Focus tries to keep rents as low as possible in order to make the building affordable for not -for -profit groups. Since Family Focus keeps its rental income as low as possible, the agency does not have funds available to do capital improvement projects. Proposal #37 - Over the Rainbow Association - Job Resource Center Construction Ms. Lufkin said that Over the Rainbow Association is requesting $146,000 to pave the parking lot and install ramps, railings and landscaping around the Job Resource Center building which is currently under construction. The project will also include construction of a secure entrance to the Job Resource Center. Ms. Lufkin pointed out that this project was intended to be part of the Job Resource Center construction project which was funded with a $175,000 grant in 93/94. However, bids received for the entire project were at least $100,000 above the project cost estimate and the agency decided to divide the project into two parts construction of the Job Resource Center building this year and parking lot, wheelchair ramps, and landscaping next year. Ms. Lufkin introduced Oliver Kendall, Board Member for Over the Rainbow Association. Mr. Kendall stated that this funding request is just for landscaping, parking lot, and handicapped accessibility improvements. The agency has previously obtained about $150,000 in computer equipment for the Center, and $90,000 in work services. Proposed security improvements refer to physical improvements to the doorways and wall structures and not to the hiring of a security guard. Dexter Bailey said he was surprised to see an application for a project which he thought had already been funded. He also noted that no other funding sources were investigated by the agency, and wondered what the agency would do if CDBG was Linable to fund the completion of the project. Ald. Heydemann asked when the bids were received for construction of the center at $100,000 over cost estimates, why did the agency not select another architect or solicit other bids. Mr. Kendall responded that what the agency decided to do was to modify the project so that at least part of it could be completed with the funds available. Mr. Kendall was asked if the Job Resource Center is currently functioning. He responded that the building is currently under construction and should be completed by the 1st of November. Mr. Kendall was asked if Over the Rainbow could ❑perate the Job Resource Center without the parking lot, Housing and Community Development Act Committee Minutes - October 19, 1993 Page Seven landscaping and handicapped improvements. He replied that they could, although handicapped accessibility and the parking lot would be in very poor condition. Ald. Moran, referring to the agency budget form on page PF 16, asked why the agency listed $59,000 in program fees as income for 93/94, but did not indicate any program fees in its 94/95 budget. Mr. Kendall said he would provide the Committee with information on that line item. Proposal #38 - Center for Public Ministry �Xsbestos Abatement and Repair Ms. Lufkin stated that the Center for Public Ministry is requesting $10,000 to do asbestos abatement and repair work at the adult shelter located at 607 Lake Street. The project involves the removal or encapsulation of asbestos insulation which is covering pipes throughout areas of the basement of the First Baptist Church used by the adult shelter: food storage area, sleeping quarters, common areas and the shelter's health clinic. Ms. Lufkin introduced Carol Moschandreas, Executive Director of the Center for Public Ministry. Dexter Bailey said that he found it somewhat incredulous that the First Baptist Church had just completed a renovation and restoration project of its building and had made numerous improvements to the church building without addressing the asbestos problem. Ms. Moschandreas responded that the asbestos problem was not known to the church at the time of the restoration project. Katy Pendleton, Board Member of First Baptist Church, added that at the time of the restoration project, the church did believe that there was asbestos in the boiler room and was making plans to correct that problem. However, the Board was unaware of asbestos in the shelter area. Asbestos in the shelter came to the attention of CPM when it was soliciting bids for renovation in the food storage area. Mr. Bailey asked if $10,000 will be enough to cover removal of the asbestos. Ms. Moschandreas responded that most of the project will involve encapsulation. Ms. Moschandreas said that she did not believe that the shelter will have to be closed during the project; the work would take place during the day when the shelter is closed. Proposal 439 - Evanston/North Shore YWCA - Handicapped Access and Renovation Ms. Lufkin stated that the YWCA is requesting $13,500 to make a first floor bathroom in the shelter handicapped accessible as well as widen the kitchen door. In addition, the shelter would like to bring the kitchen up to health sanitation codes by replacing the linoleum flooring and counter tops and purchasing an industrial size dishwasher. Ms. Lufkin added that the handicapped accessibility portion of the proposal was intended to be completed with the 1993/94 CD grant awarded the YWCA. This $31,000 grant was intended for the washroom project and replacement of the shelter roof. However, when the bids were received for the roof, the YWCA utilized its entire grant to complete the roof Housing and Community Development Act Committee Minutes -- October 19, 1993 Page Eight project. Monthly and quarterly reports from the agency have been complete and are submitted on time. Ms. Lufkin introduced Barbara Crowley, Executive Director for the YWCA. Ald. Heydemann asked if the Evanston Shelter statistics supported the statement in their proposal "that people with disabilities are more than twice as likely to be assaulted and sexually assaulted than non -disabled persons". Ms. Crowley responded that statistics support the statement on the national level, but the Evanston Shelter has not served as high a percentage of disabled persons. III. CITIZEN COMMENT Ald. Holsman spoke in support of the proposal from Ridgeville Park District pointing out that it is the main recreational provider for residents south of Main Street, and that most of Ridgeville's budget is dedicated towards providing programs. IV. OTHER BUSINESS Tim Clarke informed the Committee that the City had received income data from HUD which will mean a change in the configuration of the City's target area. He stated he will present information on the revised target area at either the Committee's October 26th or November 9th meeting. Mr. Clarke also asked for any comments or suggestions from the Committee on the proposal forms used this year and the format of the proposal review process. Committee members responded that they liked the forms used and the format for presentation of the proposals: it speeded up the review process, and they liked having staff members participate in the meetings. IV. ADJOURNMENT There being no other business before the Committee, the Committee adjourned at 9:15 p.m. STAFF: C�- J DATE: /�~ /"_3 n . . 1 It I Ili 1. i I Y1 , I I I I li l u I A i i it II I I V, NOUSnIQ AND CCO04UNITY DEVELOPMENT ACT COMaTTER Tuesday, October 26, 1993 7:00 P.M. - Room 2403 Evanston Civic Center MOWERS PRESENT: Ald. Kent, Ald. Drummer, Dexter Bailey, Jane Colleton, Thomas Stafford (for Jim Currie), Michael De Vaul MEMBERS ABSENT: Ald. Heydemann, Ald. Moran STAFF PRESENT: Tim Clarke, Sally Lufkin, Tony Halford, Planning and Zoning; Willie Hurd, Human Relations Commission; Judith Aiello, Martin Payne, City Manager's Offices Commander John Popadowski, Commander John Schroeder, Police Department; James Wolinski, Building and Property Services Department; Don Wirth, Parks, Recreation and Forestry Department; David Barber, Public Works Department; Frank Kassen, Building Operations. OT1[ZRS PRESENT: Aid. Holsman; Mark Smith, Evanston Youth Baseball Association PR3gSIDINt3 OFFICIAL: Ald. Drummer I. CALL TO ORDER Ald. Drummer called the meeting to order at 7:14 p.m., a quorum being present. II. REVIEW OF 1994 CITY PROPOSED PROJECTS Tim Clarke explained that Tony Halford would give a brief summary of each project proposal and would also answer any questions about the 1993 mid -year report on Public Improvement projects. Pronosal #2 - Fair Housinc; - Human Relations Commission Willie Hurd, Fair Housing Educator, explained that in addition to the CDBG request, Fair Housing was also operating under an additional HUD grant. Mr. Hurd explained that the line item for income on the application reflected the additional HUD grant. Ald. Drummer noted that he would like the application to reflect income generated from fines. Mr. Hurd noted that the Fair Housing Housing and Community Development Act Committee Minutes - October 26, 1993 Page Two Program has been focusing more in the past year on assistance to the disabled, particularly those that are HIV infected. Proposal #3 - MBE/WBE/ESB Program - City Manager's Office Judith Aiello of the City Manager's Office discussed the status of the MBE/WBE/ESB Program. She noted that the program had some initial difficulty with staffing and with attendance at the Advisory Committee meetings. She noted that the Advisory Committee had been restructured and had devised a mission statement and program component outline which had been distributed to the CDBG Committee. She requested that the MBE program be allowed to retain the loan funds which were allocated during the first year of the program's operation. She noted that the use of these funds might be modified depending on the outcome of the disparity study which is proposed to be undertaken in the spring of 1994. Martin Payne, MBE/WBE/ESB Coordinator, highlighted the principal components of the MBE/WBE/ESB program. 1) Development of a directory of MBE/WBE/ESB businesses. 2) Implementation of a needs assessment and survey of these businesses to determine overall needs. He noted that it would be premature to develop a loan program until there was evidence to indicate that the businesses being served had a need for that service. 3) Mr. Payne noted that in order for Evanston to have a legal set -aside program, the City needed to conduct a Disparity Study. A Disparity Study collects and analyzes both statistical and anecdotal information regarding past discrimination which may have occurred to MBE/WBE/ESB businesses. He noted that once this data was collected and analyzed the City would be able to format the program. He added that the RFP for the study would be developed by March 1, 1994, and the complete Disparity Study would be completed by November, 1994. 4) Revision of purchasing specifications to allow for more Evanston small business participation. Mr. Payne noted that this could be accomplished without a Disparity Study being in place. S) Youth Entrepreneurship Training Program. This program is designed to provide training to youth who are interested in operating their own business. 6) The development of a job training program through which the MBE office could develop outlines for more career oriented positions for training purposes. Housing and Community Development Act Committee Minutes - October 26, 1993 Page Three Judith Aiello stated that the City Manager's office would like to start the Youth Entrepreneurship Training Program and the career training program as soon as possible as these were programs that did not require the completion of a Disparity Study. She added that they would like to bring concepts for these programs to the Committee by November 9 in order to be considered for additional funding. Ms. Aiello added that the programs would not necessarily be operated by City staff, but may be partnership developments between the private sector and the high school. In response to a question from Dexter Bailey, Ms. Aiello noted that Youth Job Center currently did not have a representative on the Advisory Committee. Ms. Aiello added that there was an ad put in the newspaper recruiting applicants for the Advisory Committee and that no application had been received from a representative from the Youth Job Center. She added that the Committee was currently not recruiting for additional members. After some Committee discussion the Committee recommended that the Advisory Committee develop a mechanism to receive input from other organizations such as CEDA, the high school, Junior Achievement, YJC, perhaps in the form of an auxiliary committee, in order to receive suggestions for specific components of the program. There was considerable Committee discussion regarding the roll of and proper amount of City involvement in job placement and whether the City could maintain a list of individuals in need of jobs. Judith Aiello cautioned that the City should not take on the role of an employment agency as it could be construed as patronage. She added that the City may not be able legally to maintain a job placement list. She added that the City already funded an organization that could do the job better. She noted, however, that the City could create opportunities for employment and could require contractors to do specific job training. She added that staff was soliciting feed back from representatives of SAM's in order to determine any deficiencies in the process of creating job opportunities for Evanston residents so that the TARGET project would be even more successful. Considerable discussion ensued on the proper way to enhance employment opportunities for Evanston residents. The Committee noted that an auxiliary advisory committee might be a appropriate mechanism for disseminating job opportunity information. Ms. Aiello explained that the MBE/WBE/ESE program would be returning operating funds from this year's budget which they projected would be unspent as of February 28, 1994. Mr. Payne also commented that the City was looking at different ways of relaxing insurance bonding requirements in order to Housing and Community Development Act Committee Minutes - October 26, 1993 Page Four increase the amount of contracting opportunities for MBE businesses. He added that the MBE Coordinator would be working with the purchasing department as well as each individual department to assess purchasing patterns. Proposal #4 - Taraet Area Mobile Outpost - Police Department Commander John Popadowski of the Police Department gave a brief presentation regarding the proposal. He noted that the focus of the project was to enhance Police presence as well as foot patrol operations in the target area. He noted that this program would help to stabilize assignments for officers and assist them to know their beat, its particular problems and residents on a more intimate basis. He added that while now the Police are viewed as crime fighters they envision themselves becoming more of peacemakers and problem solvers. He added that it was the intent of the program to facilitate public education and communication as well as enabling a more rapid police response. Commander Popadowski clarified that the Police Department was removing the squad car from the budget so the budget was reduced $18,000 and the request amended to $162,000. In response to a question from Dexter Bailey, Commander Popadowski noted that the funding of this program would not result in the shuffling of personal, but the addition of two new police officers dedicated to the target area. He added that the program right now was considered experimental and would be evaluated after the first year. If it was successful they would like to continue the program. He added that if the program was not funded next year, their budget would not allow for deploying additional officers in the target area. The Committee discussed at length the type of vehicle that could be utilized by the Police Department for a mobile outpost in an effort to reduce cost. In response from a question from Ald. Drummer, Commander Popadowski noted that the Police Department had requested federal Manpower dollars for the salaries of the officers, but it was a matching grant for a period of three years and the amount would decline each year. Housing and Community Development Act Committee Minutes - October 26, 1993 Page Five Pro coal #14 - Property Services Administration - Buildina and Fronerty Services Proposal #15 - Housina Rehab Administration - Buildina and Property Services Proposal #16 - Housing Code Compliance - Buildina and Property Services Department In response to a question from Jane Colleton, Jim Wolinski noted that to date for the fiscal year, a total of eight single-family units and nine multi -family units have been improved with the rehab program. He added that the goal for the year was 24 units and 18 units respectively. Mr. Wolinski outlined some additional new ventures by the Building and Property Services Department and Housing Commission including an ongoing RFP process to develop four vacant lots into single-family housing. He added that they were in the process of reviewing a very exciting application from Habitat for Humanity. The Committee discussed briefly the status of the excess housing funds which HUD had requested that the City spend. The Committee requested that City Manager Anderson provide the Committee with recommendations on use of the funds. Proposal #17 - Home Securitv Lock Program - Evanston Police Department Tony Halford noted that the Home Security Lock Program had $11,000 remaining in the current fiscal year budget and $3,500 from a previous allocation which was unspent. The Committee complimented the Police Department on the Home Security Lock Program. Proposal #21 - Eiden Park Redevelopment Proposal #22 - Fireman's Park Redevelopment Proposal #23 - Twiaas Park Redevelopment - Parks, Recreation and Forestry Department Don Wirth noted that in addition to landscaping and the removal of dangerous steel edging each of the projects also involved the replacement of various pieces of recreational equipment. Ald. Drummer noted that this was the smallest park project request in years. Proposal #24 - Baseball Diamond Development - Parks, Recreation and Forestry Don Wirth gave a brief overview of the proposed project. He noted that due to the HUD mandated change in the target area, the original location near James Park was no longer a viable option. He noted that the City Manager's office was in the process of Housing and Community Development Act Committee Minutes - October 26, 1993 Page Six negotiating for the lease of land owned by the Metropolitan Water Reclamation District parallel to the canal and north of Oakton Street. Mr. Wirth noted that the primary user of the facility would be the Evanston Youth Baseball Association and that they would be responsible for much of the site scheduling. He added, however, that the Youth Baseball Association represented all of Evanston and he believed the intended use of the site represented the recreational needs of the community. Mr. Wirth also noted that the City would be responsible for the maintenance of the park. In response to a question from Dexter Bailey, Mr. Wirth noted that the site change would result in the need for additional site development activities which included the demolition of two existing structures and the development of a parking area and access read. He added that the source of additional funds needed t-, undertake the additional site development work would have to be determined soon to allow the Evanston Youth Baseball Association adequate time for fundraising. Proposal #33 - Fleetwood Gvm Floor Restoration - Parks, Recreation and Forestry In response to a question from Ald. Drummer, Mr. Wirth noted that the gym floor would be sanded and refinished. The Committee noted their support for the project, but questioned whether there were factors contributing to the condition of the floor that should be corrected also. Frank Kassen, Building Operations Supervisor noted that there was a drain pipe under the floor which had caused condensation and had contributed to the floor condition, but that the condition should be eradicated by the new HVAC system. He added that the floor was about eight years old. Proposal #32 - Fleetwood Jourdain Window Replacement - Buildinq Operations In response to Committee questions, Frank Kassen noted that thisV"ter= gig- ^. =_ would be the last phase of the energy conservation project for this`°-r_ building. He noted that the new windows would not change the appearance of of the building. He added that the CD Committee had funded the design portion of the project the previous year. In response to a question from Jane Colleton, Mr. Kassen noted that v some of the windows could be made to open, depending on the overall cost of the bids and the Committee preference. He added, however," that from a security perspective and because there was a climate 36_ control HVAC system, the windows generally are not made to be opened. He added that the windows in the gym would be tinted to reduce the glare on the gym floor. Discussion ensued with the _- Committee regarding the HVAC system and how well the temperature in the building was actually regulated. Housing and Community Development Act Committee Minutes - October 26, 1993 Page Seven Eucosal #25 - Curb and Sidewalk Reolacement Program - Public Works In response to a question from Dennis Drummer, Dave Barber, Director of Public Works, noted that the program would work in all target areas and it was based on staff recommendations and aldermanic requests, Proposal #26 - Custer Street Pavina Protect - Public Works Mr. Barber noted that the project included $30,000 for the acquisition of land needed for the development of a cul-de-sac. He added that the acquisition would cause no displacement and would need to follow federal "Uniform Act^ acquisition procedures. Mr. Barber explained that there had been no inquiries with the land owner to date because the project had not yet been approved by the City Council. Proposal #27 - Allev Resurfacina - Public Works Mr. Barber noted that one of the three alleys proposed in the application (the allay north of Grove and east of Oak) became ineligible for CD funding based on the new HUD target area. As such, the program request was amended to $20,000. Proposal 428 - Allev Pavina Program - Public Works Dave Barber explained that this new program was designed to encourage home owner participation in the alley paving process. He noted that normally the alley paving process is considered a private benefit; however, in order to stimulate participation this program would be funded from $600,000 in special assessments, $200,000 from general obligation bonds and $100,000 would be provided in special, assessment assistance similar to the program now in operation for street paving. Mr. Barber added that based on the amount of required public hearings and available staff hours, the Public Works Department could pave ten alleys per year. Mr. Barber added that based on $100,000 per alley the project would cost $1,000,000 per year. In response to a question from Ald. Drummer, Mr. Barber noted that the 30% City participation figure was based upon a staff estimate of what would be required to simulate home owner interest in the program. He added if the 30% figure did not stimulate home owner interest they could reconsider the program. Mr. Barber noted that alleys were the biggest source of Citizen complaints. Housing and Community Development Act Committee Minutes - October 26, 1993 Page Eight Proposal ##29 - Special. Assessment Assistance for Allev Pavina - Public Works Mr. Barber noted that the Special Assistance Program for alley paving would operate similarly to the Special Assessment Assistance program for street paving. He added that this program would be available to offset the special assessment of low income homeowners. Proposal #30 - Howard Street Enhancement - Public Works Department Mr. Barber outlined the new program for the Committee noting that it was designed to improve Howard Street and make it look more like Evanston as opposed to Chicago. He added that due to the HUD imposed target area changes, that the area west of Ridge would become ineligible, but the remainder of the street could still improved. He added that this modification would reduce the overall budget to $200,000. Mr. Barber explained that the brick pavers to be used on Howard Street would not be the same as the downtown brick pavers, but like the Main Street pavers. He noted that these were a high density 2" - 3 1/20 thick brick. Dexter Bailey noted that the sidewalk on Howard Street from Ridge to Asbury which was removed from the target area was actually the worst portion of sidewalks in the area. He added that he hoped the City could fund improvements to that portion from another source!. Proposal #31 - 1817 Church Street Disposition - Plannina and Zonina Department Timothy Clarke noted that this request was for maintenance of 1817 Church Street and included such items as miscellaneous minor repairs and utilities. He added that HUD considered maintenance an eligible activity in the course of property disposition. Mx. Clarke added that because disposition was considered a temporary activity the project would not be eligible for CD funding in future years. Proposal #40 - Proiect Continaencv Fund - Planning and Zonina Department Tony Halford explained that the contingency request was to be used for project cost overruns and amounted to approximately 1% of the CDBG budget. Timothy Clarke added that HUD now allowed the use of project contingency funds. 1I1. CITIZEN COMMENT There was no citizen comment. Housing and Community Development Act Committee Minutes - October 26, 1993 Page Nine IV. OTHER BUSINESS The Committee resumed general discussion regarding some of the proposals from earlier in the evening. The Committee requested that staff revise the spread sheet to reflect the program modifications discussed earlier. Some Committee members noted discomfort with funding Police out of an already tight public service category and voiced concern about the prospect of this new program's long term CDBG dependency. However, the Committee acknowledged that the proposed Target Area Mobile Outpost would be an excellent trial project. Dr. Stafford noted that the Plan Commission was not in favor of alley paving because of the ever decreasing amount of unpaved land in urban areas. He added that he believe that proposals would receive stronger consideration if statistics were documented. Timothy Clarke noted that the Economic Development Committee, the Plan Commission and the Housing Commission would provide funding recommendations to the Committee for their review. Ald. Drummer requested that staff ask the Police to send additional information regarding the Target Area Mobile Outpost Program and how it has been operated in other communities. V . ADJOURI+BUM There being no other business before the Committee, the Committee adjourned at 10:30 p.m. STAFF: Otumk�lt&u( I DATE: t DRAFT - NOT APPROVED HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE Tuesday, November 9, 1993 6:30 P.M., Room 2403 Evanston Civic Center MEMBERS PRESENT: Aid. Drummer, Aid. Heydemann, Ald. Kent, Ald. Moran, Dexter Bailey, Jane Colleton, Jim Currie, Michael DeVaul MEMBERS ABSENT: None STAFF PRESENT: Eric Anderson, Judith Aiello, Marty Payne, City Manager's Office; Timothy M. Clarke, Anthony Halford, Sally Lufkin, Planning and Zoning Department; Nicki Modaber, Finance Department; James Wolinski, Building and Property Services; Commander Popadowski, Police Department; Willie Hurd, Human Relations OTHERS PRESENT: Aid. Holsman, Aid. Newman, Ann Jennett, Chris Kozenski, Youth Job Center, Gail Brownmiller, H.O.M.E.; Robert Roy, Malcolm Sharp, Evanston Community Defender, John Buckley, Family Counseling Services; William Kolen, Cook County Legal Assistance Foundation; Blair Grumman, Betty Luning, Child Care Center; Delores Holmes, Family Focus; Carol Moschandreas, Center for Public Ministry; Barbara Crowley, EvanstorvNorthshore YWCA; Janet Alexander, Olive Kendall, Over the Rainbow Association; Karen Chavers, Yvonne Van den Avenne, Evanston Neighborhood Conference; Marilyn Claessens, Evanston Review PRESIDING OFFICIAL: Aid. Drummer, Chair 1. CALL TO ORDER - EXECUTIVE SESSION Aid. Drummer called the meeting to order at 6:42 p.m., a quorum being present. Aid. Kent made Housing and Community Development Act Committee Minutes - November 9, 1993 Page Two a motion that Committee recess into Executive Session. Motion seconded by Michael DeVaul. Roll call, voting aye - Ald. Drummer, Ald. Heydemann, Aid. Kent, Ald. Moran, Dexter Bailey, Jane Colle-ton, Jim Currie, Michael DeVaul. Voting nay - none. Motion carried 8 - 0. The Committee recessed into Executive Session at 6:45 p.m. and adjourned from Executive Session at 6:55 p.m. U CALL TO ORDER - PUBLIC MEETING Ald. Drummer called the meeting to order at 7:01 p.m. III. APPROVAL OF MINUTES Ald. Kent made a motion to approve the minutes of the October I2, October 19 and October 26, 1993 meetings; motion seconded by Michael DeVaul. Ald. Kent asked that a correction be made to the October 12 minutes that the first paragraph, page 6, be changed to read: "Ald. Kent asked if Ms. Moschandreas was aware that the Evanston Housing Commission was taking abandoned buildings and rehabilitating them for lamer _Emilio". The minutes were approved as corrected S-0. IV. COMMUNICATIONS Ald. Drummer accepted into the record the following communications. A. Responses to Committee Requests B. Letters of Support C. Recommendations from Commissions/Committees D. Other Communications V. FUND REALLOCATION AND AVAILABILITY OF 1994 FUNDS Nicki Modaber summarized the estimated funds for the 1994/95 CDBG program. The City has not received any estimates from HUD on its 1994 entitlement, so a conservative estimate was made assuming a 5% increase in the City's entitlement. The estimated 1994 entitlement is $2,150,400. In addition there is $133,000 in unspent funds from prior years' projects to be reallocated to the 1994/95 program and Metropolitan Area Reallocated funds are estimated to be S 10,000. The total estimated funds available for allocation to 1994 projects is $2,293,480. The City will probably be notified of its entitlement in mid -December Nicki also suggested that the Committee may wish to consider recommending projects it would fund if additional entitlement funds are received in order to eliminate the need for additional deliberations. Dexter Bailey made a motion to reallocate $133,080 in prior years' unspent funds to the 1994/95 CDBG program. Motion seconded by Aid. Heydemann. motion carried, 8-0. Housing and Community Development Act Committee Minutes - November 9, 1993 Page Three Vl. 1994 PROGRAM FUNDING RECOMMENDATIONS Michael DeVaul made a motion to eliminate funding for the Police Target Enforcement program. Motion seconded by Jim Currie. Dexter Bailey asked if by placing the program in one of the other categories, part of the program could be funded. Tim Clarke responded that public safety programs can only be funded under the Public Services category. Additionally, the City is unable to purchase the vehicle only; an eligible service must be provided associated with the equipment purchase. Motion carried 8-0. Ald. Drummer asked that the City Manager's office return to the Committee at a later date to report any efforts to enhance this program. He recommended that the City utilize the Bookmobile for the program. He did not want the Bookmobile service eliminated, but a way found that the Bookmobile can be used in a dual capacity. He added that the Committee is in support of the program and would try to fund it if it could be classified under any category except Public Services. ill•• C_IY•n Community Defenda • • a Ald. Moran made a motion seconded by Ald. Heydemann, to fund the Community Defender program at $56,567. Ald. Moran then agreed to withdraw this motion so that the Committee could consider a motion by Ald. Kent for the entire Public Service Category. Ald. Kent made a motion to fund the following programs: Motion: $37,620 Motion: 5-0- Motion: S 17,506 Motion: $8,500 Motion: $76,567 ProFogal #R - YWCA Battered Shelter Motion: $40,950 Motion: 540,000 Housing and Community Development Act Committee Minutes - November 9, 1993 Page Four Motion: $22,145 Motion: $-0- Motion: $22,145 Motion: $90,000 Ald. Kent said his rationale for these recommendations was that certain organizations had to be funded close to their full funding request or they would be forced to close. Motion seconded by Jim Currie. Ald. Heydemann made a substitute motion for the following projects: Pr pQsal #5-_Be-Hiv Outreach program Motion: $21,000 Propalal #7 - Evanston Community Defender Motion: $66,000 EWpggal #11 - H.Q.M.E. House Overgjgk Motion: $23,500 PmaQsj.#I 3 - Youth Job Cents Motion: $85,000 Aid. Kent accepted the substitute motion. Jim Currie made an additional substitute motion to approve funding for those projects on which Committee is already in agreement on funding levels. Proggsal #4 - Police Tamet Enforcemerd Motion: $37,620 Motion: $ -0- Motion: $8,500 Pro s al #8 - YWCA Battered Shelter Motion: $40,950 Motion: $40,060 Motion: $20,000 Housing and Community Development Act Committee Minutes - November 9, 1993 Page Five Motion seconded by Michael DeVaul. Dexter Bailey said he did not think the YWCA Shelter (#8) needs to have the same Ievel of funding as some of the other agencies. The CDBG portion is 7.6% of the Shelter's budget and he thought a lower level of funding would not affect the Shelter's ability to operate as much as a funding reduction for some of the other agencies. He recommended funding the YWCA Shelter at $30,950. Aid. Heydemann said she did not recommend a reduced funding level for the Shelter because the funding request was for a smaller portion of the program budget. She had more concern about funding requests from agencies where CDBG funds are a large portion of the agency's budget. The YWCA offers a unique service not offered by other agencies, while for example, Youth .fob Center is not the only employment service in Evanston. Michael DeVaul recommended that the YWCA look toward other funding sources to support the Shelter, as the Shelter serves mostly persons from outside Evanston. Aid. Drummer proposed the following substitute motion: 140111611* Pro - gram Motion: $37,620 Pron9sal #4 - PQjice Target Fnforcemen Motion: $ -0- PMRgsal #5 - Be-Hiv Outreach Progm Motion: 527,506 Proposal #6 - C,C.L.A.F. Lesial Assistance Motion: $8,000 PMnosal #7 - Evanston Community Defendgi Motion: $63,000 ProRSgl #8 - YWCA Battered Shelter Motion: 539,000 Proposal 99 - Eood Aid Center Motion: $31,000 PMpQsal #l0 -Elderly Case Manager Motion: $31,000 Proposal #j 1 - H.Q.M.F_.. House Overaight Motion: $23,500 Proposal #12 - CAM FamiIv Shelter Motion: 518,000 Proposal # 13 - Youth Job Cer= Motion: $85,000 He said it was important to give the two new programs (Be-Hiv and H.O.M.E.) an opportunity to participate in the CDBG program. Some agencies have been in the CDBG program for many years. Staff advised that S 10,400 still needed to be cut to bring the funding recommendations within the Public Services Cap. Aid. Drummer amended his recommendations as follows: Housing and Community Development Act Committee Minutes - November 9, 1993 Page Six Proposal i 11B.1.I: % L 'r•' [:#1 • •1 1 Ald. Drummer's substitute motion was accepted by Ald. Heydemann and Jim Currie. Jane Colleton expressed her dismay that the Be-Hiv program appears to be based on race and seems to target black youths for its services. She felt the target population was very arbitrary and wondered how a case worker could determine who is ready to be educated about AIDS. Deborah Steinkopf, Executive Director of Be-Hiv, stated that the street outreach program is focused primarily on adults in neighborhoods where there are high rates of drug use. The youth outreach program is conducted from Be-Hiv's satellite site on Evanston's west side. Ald. Kent said that in minority neighborhoods not a lot of information is available and an education and AIDS awareness program is important. Ald. Heydemann also endorsed the Be-Hiv program, stating that any program designed to give true facts about AIDS is badly needed. As $66 needed to be cut to bring the Public Services programs within the cap, Ald. Drummer devised his recommendations for funding Be-Hiv (#5) and the MBE/WBE/ESB (#3) Programs. Motion: #37,160 Motion: $22,500 The motion on Ald. Drummer's funding recommendations was approved, 6-2. r• • • ; ul_:. IJA 1. ' m r:_!! • • . 1 Aid. Heydemann made a motion to fund the Administration/Planning projects as requested. Motion seconded by Jim Currie. Motion carried, 8-0. Aid. Drummer announced that there was S1,467,000 left to be allocated to the remaining projects. 'r+•• :_, • }!•}d . • 41 ill Housing and Community Development Act Committee Minutes - November 9, 1993 Page Seven A motion was made by Aid. Kent, seconded by Aid. Moran, to fund the Baseball Diamond project at $40,000. Motion carried, 8-0. Proposal #14 - ProR= Services Administration Motion: $102,400 Propgsalfi 15 - Housing Rehab Administration Motion: $167,200 Pi•.• .•!l r! .• • • 111 Aid. Heydemann made a motion to fund Property Services Administration at $102,400, Housing Rehab Administration at $167,200, Housing Code Compliance at $128,500 and Home Security Lock at $8,000. Motion seconded by Aid. Moran. Motion carried, 8-0. Michael DeVaul made a motion to fund the Community House Rehab at $50,000. Motion seconded by Aid. Heydemann. Jim Currie asked what the rationale was for funding this project at the full amount because as a taxing authority, Ridgeville has the ability to raise revenue for capital projects. Mr. DeVaul responded that Ridgeville is located in southeast Evanston and most of its funds are committed to programs. In order to do capital improvement projects, the park district would have to take funds away from the programs. Motion carried, 8-0. Proposal #3Z - Fleetwood/Jourdain Windows Motion: $110,000 Proposal # -Fleetwood/Jourdain Gym Floor Motion: $10,000 Ald. Kent made a motion to fund 1817 Church Street Management at S2,500, Fleetwood/Jourdain Windows at $110,000 and Fleetwood/Jourdain Gym Floor at $10,000. Motion seconded by Aid. Heydemann. Motion carried, 8-0. 'r..—i InsZKOWNTMEM,.• •. •!!• ' •! Motion: $50,000 A motion was made by Dexter Bailey, seconded by Aid. Heydemann, to fund the Job Center Completion project at $50,000. Mr. Bailey pointed out that the agency did not pursue any other funding sources and that the scope of the project had been expanded considerably by the agency. He thought most of the project was cosmetic improvements. Motion carried, 7-1. Housing and Community Development Act Committee Minutes - November 9, 1993 Page Eight Proposal #36 - Family Focus Center Renovation Motion: S75,920 Ald. Kent mane a motion to fund the Family Focus Center Renovation at $75,9020. Motion seconded by Ald. Heydemann. Jim Currie pointed out that Family Focus has ongoing maintenance issues that will continue and like some of the Public Services agencies, it returns to the Committee fi-equently with funding requests. Michael DeVaul announced that he will abstain from voting on this project because he is a board member of Family Focus. However, he expressed concern that agency sponsored projects are evaluated differently than City sponsored projects. Motion carried 6-1,1 abstention. nog ta_ #35 - Child Care Center Kitchen Rehab Motion: S48,082 Proposal #39 - YWCA Handicappcd Access Motion: $13,500 Ald. Heydemann made a motion to fund the Child Care Center Kitchen Rehab at $48,082, CPM Asbestos Abatement at S 10,000 and YWCA Handicapped Access at $13,500. Seconded by Ald. Moran. Motion carried, 8-0. Ald. Kent made a motion to delete funding for the Curbs and Sidewalks program. The motion failed lacking a second. Motion: S50,000 Motion: $50,000 Aid. Heydemann made a motion to fund the Alley Program at S50,000 and the Alley Assistance Program at S50,000. Motion seconded by Jim Currie. Aid. Drummer pointed out that funds for the proposed Alley Program are to be matched with other City funding. However, he thought the proposed split in funding - 30% of the cost to be paid by the City and 70% by the property owner - would not accomplish what the City is trying to do. He recommended that the cost for alley paving be 50% paid by the City, 50% paid by the property owner. Aid. Drummer added that the citizens of Evanston want the alley paved, but cannot afford to pay for it themselves. This program will serve as an incentive for paving the alleys. Aid. Drummer made a substitute to Aid. Heydemann's motion to fund the Alley Program (#28) at S 100,000 and recommended that the cost sharing between the City and property owner be at 50/50 instead of 30/70. The substitute motion was accepted by Aid. Heydemann. Motion carried, ", Housing and Community Development Act Committee Minutes - November 9, 1993 Page Nine Ald. Heydemann made a motion to eliminate funding for the Howard Street Enhancement. Motion seconded by Jim Currie. Aid. Heydemann explained that, in her opinion, funding other projects in the Eighth Ward was more important than making improvements to Howard Street sidewalks. She said that Chicago will not be making large investments on its side of the street, so the impact of improvements to the Evanston side of Howard Street will be reduced. Jim Currie agreed saying he would be reluctant to commit to decorative pavers for Howard Street when it is unlikely there would be improvements to the Chicago side. Michael DeVaul said he supported funding for Howard Street. He added that this part of the City has a lot of problems and the project will send a message to the businesses and residents of the Eighth Ward that the City is interested in improving south Evanston. Ald. Holsman added his endorsement, saying that this type of project is what CD funds are to be used for - neighborhood revitalization, benefitting not only businesses but also the residents in the area. Several residents from the Howard Street neighborhood discussed the importance of the project to the neighborhood. Ald. Heydemann said she was not aware that revitalizing Howard Street was a high priority of the neighborhood. She had heard that other projects had higher priorities. Aid. Heydemann said she was willing to withdraw her motion with the understanding that if this project is important to the Eighth Ward, she would have to consider other projects in the wand differently. Aid. Drummer said that with limited financial resources, it was important to determine which project would be of most benefit to the neighborhood. Ald. Heydemann withdrew her motion. Dexter Bailey made a substitute motion to fund the Howard Street Enhancement Project (#30) at $100,000. Motion seconded by Jane Colleton. Motion carried, 5-3. Progmsal #19 - NTSW Senior Housing Motion: $50,004 Ald. Heydemann made a motion, seconded by Aid. Moran to fund (NTSW) Senior Housing at $50,000. Aid. Drummer said NTSW is seeking a finding commitment from the City to use as seed money in applying to a variety of funding sources. Motion carried, M. Put +g• : Minor Repairs 2 a-_1! Motion: 1 111 Ald. Moran made a motion to fund the CEDA/ENAW Minor Repairs Program at $140,000. Motion seconded by Aid. Kent. AId. Moran explained that the reason he recommended this funding level was that staffing for the program appeared to be top heavy on the administrative side. Five of the nine positions to be funded are administrative/supervisory for a total funding of $74,000, and the four worker positions are funded at less than $73,000. The agency needs to be encouraged to use the CDBG funds more for delivery of services instead of administrative costs. Motion carried, 8-0. Housing and Community Development Act Committee Minutes - November 9, 1993 Page Ten PrQposal #21 - Eiden Park Motion: $14,000 Proggsal #22 - Firemen's Park Motion: $18,000 Ald. Kent made a motion to fund Eiden Park at $14,000 and Firemen's Park at $18,000. Motion seconded by Dexter Bailey. Jim Currie said Firemen's Park looked in good shape and seemed less critical than some other projects. He did not see the need to renovate Firemen's Park at this time. Aid. Drummer said metal strips in the ground are posing a safety hazard and the City has not done major renovation work in Firemen's Park for a long time. Motion carried, 5-3. Ald. Kent made a motion to fund Twiggs Park at $10,000. Motion seconded by AId. Moran. Motion carried, 8-0. Motion: $20,000 Motion: $19,171 Aid. Heydemann made a motion to hind Alley Resurfacing at $20,000 and Project Contingency at $19,171. Motion seconded by Ald. Kent. Aid. Moran asked how significant the contingency fund is to the overall process. Ald. Drummer explained that a small amount is allocated each year to Project Contingency to cover unforeseen cost overruns on construction projects. Motion carried, 8-0 Ifi• �.• • t%_i! i r!!{! s_I "!I ' ! + • 1 1 i 1 Jim Currie made a motion to increase the funding for the Howard Street Enhancement to S 150,000. Mr. Currie said he is reconsidering this project after discussing it with the neighbors. The project is an investment in the neighborhood and Howard Street is an entryway to the City. The Committee should allocate enough funds for the project so that sidewalk pavers can be installed instead of concrete. He added that Howard Street is in the condition it is because of lack of City support in maintaining it and lack of support or interest from the businesses in advocating for improvements. Mr. Currie also made a motion to change the allocations for NTSW Senior Housing (019) to $25,000 and the Child Care Center Kitchen Rehab (#35) to $23,082. Aid. Kent seconded the motion. Aid. Heydemann said she was against reducing the grant for the Child Care Center Kitchen Rehab. The Child Care Center has been fiscally responsible in the past and it needs the money to do the project. Tim Clarke told the Committee that Nicki Modabees estimate of the fund available for the 1994/95 CDBG program was conservative and that the City will probably receive more funds than staff has estimated. The Housing and Community Development Act Committee Minutes - November 9, 1993 Page Eleven City will probably know its 1994 Housing and Entitlement in mid -December. Therefore, it is possible that the Committee will have additional funds to allocate. Jim Currie said he would be willing to amend his motion to allocate $125,000 to Howard Street Enhancement (430), allocate $25,000 to NTSW Senior Housing (#19) and keep the fimding allocation for the Child Care Center Kitchen Rehab (05) at $48,0892. If additional finds are received from HUD, Mr. Currie recommended that the Senior Housing project and Howard Street Enhancement be given priority. Dexter Bailey said that a $100,000 allocation for Howard Street Enhancement is adequate and does indicate Committee endorsement for the project. A $25,000 allocation toward NTSW Senior Housing however, does not indicate an endorsement of the project. Michael DeVaul said as much money as possible should be allocated to the Howard Street Enhancement project to do the project properly. Ald. Moran said he opposed the motion because he does not want to short change NTSW Senior Housing. NTSW needs a substantial commitment from the Committee to use as leverage for its applications to other fimding sources. Ald. Drummer reviewed the motion: NTSW Senior Housing (#19) $25,000, Howard Street Enhancement (#30) $125,000; Child Care Center Kitchen Rehab (#35) $48,082; and if the City receives additional funds, priority will be given to NTSW Senior Housing and Howard Street Enhancement. Motion failed, 1-7. Ald. Moran made a motion, seconded by Ald. Heydemann, to adopt the entire 1994-95 Community Development Block Grant Program budget. ADMfMSTRATIONIP LANNING Proposal #1 - CDBG Administration $294,576 Proposal #2 - Fair Housing 92,951 Proposal #3 - MBE/WBE/ESB Program _57�620 SUBTOTAL $445,147 PUBLIC SERVICES Proposal 03 - MBE/WBE/ESB Program $37,160 Proposal #4 _ Police Target Enforcement -0- Proposal #5 - Be-Hiv Outreach Program 22,500 Proposal #6 - C.C.L.A.F. Legal Assistance 8,000 Proposal #7 - Evanston Community Defender 63,000 Proposal 48 - YWCA Battered Shelter 39,000 Proposal #9 - Food Aid Center 31,900 Housing and Community Development Act Committee Minutes - November 9, 1993 Page Twelve Proposal #11 - H.O.M.E. House Oversight 18,500 Proposal # 12 - CPM Family Shelter 18,000 Proposal # 13 - Youth Job Center 85.000 SUBTOTAL S354,000 HOUSING Proposal # 14 - Property Services Administration $102,400 Proposal #15 - Housing Rehab Administration 167,200 Proposal #16 - Housing Code Compliance 128,500 Proposal #17 - Home Security Lock 8,000 Proposal #18 - CEDAIENAW Minor Repairs 140,000 Proposal # 19 - NTS W Senior Housing 50,000 Proposal #20 - YMCA SRO Renovation (withdrawn) -0- SUBTOTAL 5596,100 PUBLIC IMPROVEMENT PROJECTS Proposal #21 - Eiden Park $14,000 Proposal 422 - Firemen's Park 18,000 Proposal #23 - 'fwiggs Park 10,000 Proposal #24 - Baseball Diamond 40,000 Proposal #25 - Curbs & Sidewalks 70,000 Proposal 426 - Custer Street Paving 87,000 Proposal #27 - Alley Resurfacing 20,000 Proposal 428 - Alley Program 100,000 Proposal #29 - Alley Assistance 50,000 Proposal #30 - Howard Street Enhancement 100.000 SUBTOTAL S509,000 PUBLIC FACILITY PROJECTS Proposal 431 - 1817 Church Street Management S 2,500 Proposal #32 - Fleetwood/Jourdain Windows 110,000 Housing and Community Development Act Committee Minutes - November 9, 1993 Page Thirteen Proposal #33 - Fleetwood/Jourdain Gym. Floor 10,000 Proposal #34 - Ridgeville Community House 50,000 Proposal #35 - Child Care Center Kitchen Rehab 48,082 Proposal #36 - Family Focus Center Renovation 75,920 Proposal #37 - Over the Rainbow Job Center Completion 50,000 Proposal #38 - CPM Asbestos Abatement 10,000 Proposal #39 - YWCA Handicapped Accessibility 13.500 SUBTOTAL $370,002 OTHER Proposal 940 - Project Contingency Fund S 19,171 Motion carried, 7-1. Ald. Drummer asked the Committee for funding recommendations should the City receive additinal CDBG fiords. Dexter Bailey moved that 15% of any additional funds be allocated toward Public Services projects. Motion seconded by Jim Currie. Motion carried, 8-0. Jim Curie made a motion that Howard Street Enhancement (#30) be given priority consideration if additional funds are received. Motion seconded by Ald. Heydemann. Motion carried, 7-1. Ald. Heydemann recommended allocating additional funds to Alley Assistance (#29). Committee members were concerned about making additional funding recommendations without knowing how much additional money the City may receive. Aid. Drummer said he would convene a committee meeting if the additional funds are $50,000 or more. If less than $50,000, Ald. Drummer suggested that CD staff make funding recommendations for Committee approval. VIL 1993 CONTINGENCY FUND REQUEST - YMCA HANDICAP PROJECT Jim Currie made a motion to reallocate 54,655 in 1993 project contingency to the YMCA Handicap Access Ramp project. Motion seconded by Ald. Moran. Dexter Bailey recommended that the Committee not approve the request He said the issue remains from the 1993 hearings that the YMCA has not developed a comprehensive accessibility plan for its building and until it does so, no further funds should be allocated. Motion carried, 6-1, 1 abstention. Housing and Community Development Act Committee Minutes - November 9, 1993 Page Fourteen VHL CITIZEN COMMENT Yvonne Van den Avenne urged the Committee to make improvements to Howard Street a City issue not just a neighborhood issue. Committee members thanked Ms. Van den Avenne and her neighborhood group for bringing to the City's attention projects in the Howard Street area. Tim Clarke said that staff will prepare a Proposed Final Statement based on the Committee's funding recommendations. A Public Hearing on the Proposed Final Statement will be held January 10, 1994. He thanked Acting Planning and Zoning Director Dave Rasmussen for Ioan of a lap top computer for staff use at the meeting. The computer had sped up the allocation process considerably. Ald. Drummer thanked staff for their work on the proposal process. He also thanked the Committee for their serious commitment to the CDBG program and invited them to continue following the process through City Council adoption of the budget in January. 10L OTHER BUSINESS There was no other business before the Committee. X, ADJOURNMENT There being no further business before the Committee, Jane Colleton made a motion to adjourn the meeting. Motion seconded by Dexter Bailey. Motion carried, 8-0. The meeting adjourned at 10 p.m. STAFF: L4� U DATE: 1x - Z 1 - 9 3