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HomeMy WebLinkAboutMinutes 1993, . A . , I IY iW i i i. i Ali i MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JANUARY 11, 1993 Members Present: Richard Figurelli, Superintendent of Water 6 Sewer Zeltee Edwards, Superintendent of Streets b Sanitation James S. Tonkinson, Engineer for the Board Members Absent: David H. Barber, President Robert Shonk, Finance Director Others Present: None The Board of Local Improvements met on January 11, 1993 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. In the absence of the President of the Board, the Engineer for the Board chaired the meeting. The Chair called the meeting to order at 3:10 P.M. The first order of business was to review the minutes of November 9, 1992. Mr. Pigurelli made a motion to accept the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. Following the agenda, the next order of business was the proposed Paving of Lawndale Avenue, Special Assessment 1396. The Engineer for the Board presented the plans, specifications and estimate along with a fact sheet for this proposed project. A discussion ensued in which it Has pointed out, with the use of visual aids and the fact sheet, the manner of assessing and the comparison of costs based upon the 2/3 Rule and the maximum cost allowed by City council policy. It was pointed out that the total cost of the project including engineering and legal costs is 4234,506.96 for paving with asphalt and $273,710.44 for paving with concrete. The maximum cost of $123 per assessable foot for direct assessment was used to determine the public and private benefits. It was further shown that in the case of paving with asphalt, the public benefit cost is 4122,963.18 and the private benefit cost is *111,543.78, whereas for concrete paving, the public benefit cost is $162,166.66 and the private benefit cost is 4111,543.78. It was also pointed out that there are no costs to the Sewer Funds as the new sewer and manholes already have been installed under the Storm Medigation Program. fir. Pigurelli made a motion to accept the plans, specifications and engineer's estimate for the project and to set a date for a public hearing and direct the Attorney for the Board to prepare the necessary documents for said public hearing. The motion was seconded by Mr. Edwards and was approved unanimously. The public hearing date for the Paving of Lawndale Avenue, Special Assessment 1396 was set for February 10, 1993 at 7:00 P.M. in Room 2404 in the Civic Center. Page -2- BLI Minutes of 1-11-93 The next order of business was the proposed Paving of Prospect Avenue, Special Assessment 1397. The Engineer for the Board presented the plans, specifications and estimate for this proposed project. A discussion ensued in Which the manner of assessing and the mothod of paving was covered. Drawing attention to the fact sheet, the Engineer for the Board indicated that the total cost of the improvement, for paving with asphalt, including engineering and legal costs is �242,989.34j whereas, the total cost of paving with concrete is 4283,360.49. It was also pointed out that the private benefit calculated, using the 2/3 Rule and the maximum cost as set forth by the City Council policy, determined that the cost per assessable foot for direct charges of *123 per assessable foot would be used. Therefore, the public benefit cost for paving with asphalt is 4153,159.98 and the private benefit cost is *89,829.36. The public benefit cost for paving with concrete is $193,531.13 and the private benefit cost is 489,829.36. A discussion took place concerning the need to remove a 58" Weeping Willow tree and the problems associated with the storm medigating contract for installation of the storm sewer within the right-of-way of Prospect Avenue. There are no Sewer Funds required for this project as the sewer and manholes as well as the catch basins were installed under the contract for the installation of the storm sewer. Mr. Edwards made a motion to accept the engineer's estimate, plans and specifications and to set a date for a public hearing as well as to direct the Attorney for the Board to prepare the necessary legal documents for said public hearing. The Board set the public hearing for Special Assessment 1397 to be held on February 9, 1993 at 7:30 P.M. in Room 2404 in the Civic Center. The fourth order of business was to set a public hearing date for the Paving of the Alley North of Church Street and East of Leland Avenue, Special Assessment 1398. The Engineer for the Board explained that due to the length of time required after the public hearing and prior to the public hearing to conform to the State Statutes that it would be necessary to set the public hearing for this project at this time. The next Board of Local Improvements meeting is February 8, 1993 and to wait until that date to set a public hearing would delay the project by about one and one-half months. Be also stated that he would like to go out for bids early enough in 1993 to construct this project when competitive bids can be expected. Be also reported that the plans for this project will be completed by the end of the week and the necessary engineering documents will be completed in sufficient time to be reviewed at the next Board meeting. Mr. Figurelli made a motion to set the public hearing date, in advance of reviewing the project documents, so as to provide for adequate time to being about the paving of this alley early in 1993. The motion was seconded by Mr. Edwards and passed unanimously. The Board set the public hearing date for Special Assessment 1398 for February 18, 1993 at 7:00 P.M. in Room 2404 in the Civic Center. Next, the Engineer for the Board gave a status report on all pending paving projects, both Special Assessments and Community Development Block Grant projects. G W . .u1 0iI d . I. i II 1 II Y � Ii ill iiIi11L IC Ill ii.`1A i� ! page -3- BLI Minutes of 1-11-93 There being no further business, the Chair adjourned the meeting at 3:55 P.K. The next regular meeting of the Board of Local Improvements will be held on February 8, 1993 at 3:00 P.M. in Room 3650 of the Civic Center. .Tames S. Tonkinson City Engineer JST:dt cc: Eric A. Anderson Kris F. Davis✓ Kathy Brown Ellen Szymanski MINUTES OF THE HOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF FEBRUARY 8, 1993 Members Present: David H. Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water 8 Sewer 2eltee Edwards, Superintendent of Streets 6 Sanitation James S. Tonkinaon, Engineer for the Board Members Absent: None Others Present: None The Board of Local Improvements met on February 8, 1993 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President of the Board called the meeting to order at 3:05 P.M. The first order of business was to review the minutes of January 11, 1993. Mr. Figurelli indicated two locations on the minutes where there was an error. These were duly noted by the Hoard whereupon Mr. Rigurelli made a motion to accept the minutes, as modified, which was seconded by Mr. Edwards. The minutes were approved unanimously. Following the agenda, the Engineer for the Board presented the visual aids for Lawndale Avenue, Special Assessment 1396. The Board discussed' the public hearing set for this project and reviewed the visual aids. A discussion ensued concerning the manner of determining the assessments. Next, the Engineer for the Board presented the visual aids for Special Assessment 1397, the Paving of Prospect Avenue. Again, the manner of assessing was reviewed along with the visual aids. Following the agenda, the Engineer for the Board presented the visual aids, Engineer's Estimate and Fact Sheet for Special Assessment 1398, the Paving of the Alley north of Church Street and east of Leland Avenue. A discussion ensued concerning the manner of assessing, the property owners which will be assessed for this project and the Engineer's Estimate. Mr. Figurelli made a motion to accept the plans, specifications and Engineer's Estimate for the project and to reaffirm the date fur the public hearing which was set at the last meeting and to direct the Attorney for the Board to prepare the necessary. documents for said public hearing. The motion was seconded by Mr. Edwards and was approved unanimously. The Board then discussed the status of all paving projects. Page -2- BLI Minutes of 2-8-93 There being no further business, meeting at 3:35 P.M. The next Improvements will be held on [larch Civic Center. awes S. Tonkinson City Engineer JST:dt cc: Eric A. Anderson Kristen P. Davis ✓ Kathy Brown Ellen Szymanski the President of the Board adjourned the regular meeting of the Board of Local 8, 1993 at 3:00 P.M. in Room 3650 of the Members Present: David H. Barber, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Those indicated on the attached attendance sheet. Alderperson Ann Rainey Alderperson Edmund B. Moran, Jr. The Board of Local Improvements held a Public Hearing for the proposed paving of Prospect Avenue from Simpson Street to Grant Street, Special Assessment 1397 at 7:30 P.M. in Room 2404 in the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:44 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He then gave a history of the street paving program in the City of Evanston and indicated that in the mid 1970's the City Council, in order to encourage the paving of the streets, adopted a cost sharing policy whereby the City would pay at least 1/3 of the cost of paving a street and the individual property owners would pay a maximum of 2/3 of the cost of paving the street. He also stated that there was a limit placed on the cost per assessable foot charged to the property owners of $50.00 and that this cost was tied into the Engineering News Record Construction Cost Index and today the maximum cost is $123 per foot. He also stated that the $123 is for a direct assessment whereas the policy identifies 1/4 of that cost for an indirect assessment. The Chair further stated that in 1979 the City Council mandated that all unimproved streets be paved and set a policy to complete the improvement of all streets in the City of Evanston. He further stated that currently the Board is working on the fifth year of the street improvement plan which includes Prospect Avenue. The Chair then outlined the meeting and stated that at the end of the meeting the Board of Local Improvements would vote on whether to proceed with this project as recommended or to amend it. He also stated that a report would be prepared for the City Council concerning this project and that the report would include the findings as well as the minutes of this public hearing. The Chair also stated that if the Board recommends tonight to pave Prospect Avenue an ordinance would be prepared for introduction to the City council to bring about the paving. The ordinance would be before the Administration and Public Works Committee on February 22, 1993. The Chair then turned the meeting over to Mr. Shonk who explained the assessment procedures as they relate to collections and billings. He informed those present of the ability to make payments over a ten year period with a 7% simple interest being paid on the unpaid balance annually. He explained that when the project is complete and the total costs are known, that these costs will be filed in the Circuit Court of Cook County for review. He stated that the billings for the assessment are initiated by the City of Evanston in the first part of December and are due on January 2nd of the following year. The Chair further explained that the individual property owners may pay the total or a portion of their special assessment within sixty (60) days of the Court's order to collect, without interest. Mr. Tonkinson then described the scope of the project and relation of it to the Engineer's estimate. The Engineer for the Board explained the total cost of the project as it appeared on the Public Hearing notice and indicated that it includes construction as well as engineering and legal costs. He pointed out that the property owners have two estimates: one for the paving of the street with asphalt and the alternate estimate for paving the street with concrete. He further explained that the total cost of the project while paving with asphalt was $242,989.34, II I y l Ij Ip IIyyV IY �Y u 1 I �W I 10 6 1 �iiiii IlilAlill Minutes of the Board of Local Improvements February 9, 1993......... Page Two whereas the total associated costs for paving with concrete was $283,360.49. He also stated that the cost per assessable foot for paving with asphalt when applying 2/3 rule is $199.60 per assessable foot whereas while paving with concrete it is $232.76 per assessable foot. Therefore, the cost used is the maximum allowable cost of $123 per assessable foot for direct assessment. Also 1/4 of the direct assessment is identified as indirect assessment, therefore the total cost of this particular project per assessable foot on any property would be $30.75 per running foot along the side of the property abutting prospect or the front portion of the project on adjacent streets. Mr. Tonkinson, then with the use of visual aids present, described the scope of the project design and pointed out the design features such as the thickness of the base and surface course while paving with asphalt and the composition of thft materials to be used for the street. He also described the paving of the street with concrece, indicating that the concrete would be 8" thick and in both cases there would t-t curb and p'stters taking the storm drainage and placing it into the new catchbasins on the street. He identified the use of the drainage structures and high points in the curb and gutter to contain flow within the gutter. He pointed out the need to remove a 58" diameter tree which falls within the street area as proposed by the design. In response to an inquiry Mr. Tonkinson indicated that the construction would take approximately six weeks and would begin no sooner than July of this year due to the legal requirements imposed by the State and the Circuit Court of the County. He indicated that sad would be used to restore the parkways after construction and that the sod would not be placed until after September IS as required by the City's policy not to lay sod in the heat of the summer. Mr. Tonkinson then asked if there were any questions concerning the design or the construction process for paving Prospect Avenue. There being none, he then with the use of the visual aids, explained the manner of assessing. He indicated that the property is assessed within 1/2 block of Prospect Avenue. He also explained the difference between direct and indirect assessment. Mr. Paul Whiteman of 3309 Simpson asked why he should be assessed when he has no use of Prospect Avenue due to the cul-de-sac that is being installed at Simpson Street. In reply Mr. Tonkinson said that the Board would take this under advisement as it appeared to be an unreasonable assessment. Mr. Tonkinson then asked if there were any questions concerning the special assessment process or manner of assessing. There being none, he turned the meeting over to the Chair. Mr. Barber then informed those present of the Board's need to prepare an ordinance and the planned introduction of this ordinance on February 22, 1993 at 7:30 P.M. in the Administration and Public Works Committee Room - 2404. The Chair then asked for a motion and Mr. Figurelli made a motion to remove the assessments on Simpson Street with the exception of the comer lot which is adjacent to Prospect Street. This was seconded by Mr. Tonkinson and passed unanimously. Mr. Figurelli then made a motion to continue the special assessment process as modified to pave Prospect Avenue to adhere to the first resolution and to recommend to the City Council that Prospect Avenue be paved. This was seconded by Mr. Tonkinson and passed unanimously. The members of the Board then affixed their signatures to the necessary documents. There being no further business the a 'ourned the meeting at 9:05 P.M. James S. Tonkinson City Engineer JST/sb Attachments: cc: Eric A. Anderson Kirsten Davis Kathy Brown Herb Hill Chair thanked those present for showing up tonight and SPECIAL ASSESSMENT 1397 NAME (Please Print? A. Nowuri)Arl n ISIGNATURE ADDRESS 242-V Pr�srxrc�' S�- 7 P fik it Wacsserot .K Awk-WauLr 3300 antwt— 4-rk,A, IF �-S�o aRAVT PROCEEC YES I NO _ — ` .AJ a.r- Al -4 rL4-M 3 3 1 T- Fi 1 KC— Oyxd & 1 1M. 33 i -i ta-�LA-j 3-3,c� aL&ACr.s� .31 rl 9,7 f U rj -7&Mo S IC tA 11 Members Present: David H. Barber, President Robert Shonk, Finance Director Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Members Absent: Richard Figurelli, Superintendent of Water and Sewer Others Present: Those indicated on the attached attendance sheet. The Board of Local Improvements held a Public Hearing for the proposed paving of Lawndale Avenue from Simpson Street to Grant Street, Special Assessment 1396 at 7:00 P.M. in Room 2404 in the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 7:10 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the State Statutes. He then gave a history of the street paving program in the City of Evanston and indicated that in the mid 1970's the City Council, in order to encourage the paving of the streets, adopted a cost sharing policy whereby the City would pay at least 1/3 of the cost of paving a street and the individual property owners would pay a maximum of 2/3 of the cost of paving the street. He also stated that there was a limit placed on the cost per assessable foot charged to the property owners of $50.00 and that this cost was tied into the Engineering News Record Construction Cost Index and today the maximum cost is $123 per foot for direct assessment. He also stated that the $123 is for a direct assessment whereas the policy identifies 1/4 of that cost for an indirect assessment. The Chair further stated that in 1979 the City Council mandated that all unimproved streets be paved and set a policy to complete the improvement of all streets in the City of Evanston. He further stated that currently the Board is working a five year program which should have ended in 1989 but due to certain circumstances, such as the need for sewers on certain streets such as Lawndale, some streets are just now being paved. He also stated there is approximately one mile of remaining streets to be paved. The Chair then outlined the meeting and stated that at the end =_ of the meeting the Board of Local Improvements would vote on whether to proceed with this project as recommended or to amend it. He also stated that a report would be prepared for the City Council concerning this project and that the report would include the findings as well as the minutes of this public hearing. The Chair also stated that if the Board recommends tonight to pave Lawndale Avenue an ordinance would be prepared for introduction to the City council to bring about the paving. �a The Chair turned the meeting over to Mr. Shonk who explained the assessment procedures as they relate to collections and billings. He informed those present of the ability to make payments over a ten year period with a 7% simple interest being paid on the unpaid balance annually. He explained that when the project is complete and the total costs are known, that these costs will be filed in the Circuit Court of Cook County for review. He stated that the billings for the assessment are initiated by the City of Evanston in the first part of December and are due on January 2nd of the following year. Mr. Shonk further explained that the individual property owners may pay the total or a portion of their special assessment within sixty (60) days of the Court's order to collect, without interest. Minutes of the Board of Local Improvements February 10, 1993......... Page Two Mr. Tonkinson then described the scope of the project and the relation of it to the Engineer's estimate, pointing out that there are alternate proposals for the paving of Lawndale Avenue. The first Engineer's estimate reflects the paving with asphalt and the total amount as indicated on the notices that the property owners received is $234,506.96. He further stated that the second estimate received is for the paving with concrete and amounts to a total cost of $273,710.44. These total costs include the legal and engineering costs as well as the construction costs. He then explained the 2/3 rule was applied to the cost of the project to determine the cost per assessable foot. It was found that the cost per assessable foot for paving with asphalt using the 2/3 rule was equal to $172.39, whereas the cost per assessable foot for paving with concrete was $201.21. Therefore, the maximum cost of $123 per assessable foot was used. He also stated that all assessments are indirect assessments on this project and therefore 1/4 of the $123 per assessable foot is being used, which is $30.75 per foot. Mr. Tonkinson then, with the use of the visual aids present, described the scope of the project and pointed out the design and some of the design features, such as the thickness of the base and surface when paving with asphalt and the thickness of the concrete which is 8" when paving with concrete. He also described the use of the drainage structures and high points in the curb and gutter to contain the flow within the gutter. He explained the cross slope on the street as well as the need to restore existing drives and walks to their new grades due to the proposed design of the paving. He also pointed out there would be a permanent cul-de-sac constructed at Simpson and that it was proposed that the turning diameter would be 50'. In response to this feature Mr. Vartan of 2111 Lawndale requested that the cul-de-sac be adjusted slightly so as not to remove all of his bushes which are located on the parkway. A discussion ensued during which the Engineer for the Board did indicate that they will review the design to determine if there is a better way of installing the cul-de-sac so as not to greatly impact Mr. Vartan's parkway. A discussion ensued concerning different possibilities for placing the cul-de-sac at Simpson. Mr. Tonkinson informed those present that the project would take approximately 6 weeks and that the earliest construction could take place would be in July of 1993. He also informed them that all the parkway would be restored to an equal or better condition using sod and that the sod would not be laid until after September 15, 1993 according to City policy. There being no further questions concerning the design and the construction of the project, Mr. Tonkinson, with the use of the visual aids present, explained the manner of assessing. He indicated that the property is assessed within one-half block of Lawndale Avenue in an indirect manner. He also explained the difference between a direct and indirect assessment. Mr. John Fogelson of 3039 Simpson Street objected to paying for this assessment, indicating that he will have no access to Lawndale Avenue when this project is completed. The Engineer for the Board informed Mr. Fogelson that the Board would take this under advisement and did believe that this was not consistent with the benefits received. There being no further questions, Mr. Tonkinson informed those present that if they wished to look at their assessments he had a worksheet that they could review to make a determination of what their payments could be in the future. There being no further questions, Mr. Tonkinson then returned the meeting to the Chair. The Chair informed the attendees of the Public Hearing that an ordinance would be prepared should the Board recommend to proceed with the paving of Lawndale Avenue and that this ordinance would be introduced at the Administration and Public Works Committee meeting of February 22, 1993 in Room 2404 of the Civic Center. The Chair then asked for a motion and Mr. Tonkinson made a motion to remove the assessments on Simpson Avenue within half a block of the project with the exception of the assessment on the corner lot at Lawndale and Simpson which was seconded by Mr. Edwards and passed unanimously. Mr. Tonkinson made a motion to continue this special assessment process to pave Lawndale Avenue, to adhere to the first Minutes of the Board of Local Improvements February 10, 1993......... Page Three resolution and to 'recommend to the City Council that Lawndale Avenue be paved. This was seconded by Mr. Edwards and passed unanimously. The Chair instructed the Engineer for the Board to meet with Mr. Vartan of 2111 Lawndale to come to a consensus on the location and size of the cul—de—sac in that area. Mr. Barber thanked everyone for attending and informed them again of the meeting of February 22, 1993 in the Civic Center. There being no further business the Chair adjourned the meeting at 8:OS P.M. V CamesS. Tonkinson itny Enger JST/ab Attachments: cc: Eric A. Anderson Kirsten Davis Kathy Brown Herb Hill SPECIAL ASSESSMENT �3�6 NAME SIGNATURE ADDRESS (Please Print) IS0, E 7BAk 2 3 2 d o C : o Atc If j�yj v1i� 11-f f�li� /c, r 5 )V,- AN, j j r(W-21V A-- i-v 4 2- aL��, I rA , b6S6V, ice— lzoo S�{- PROCEEE YES' NO .4 4 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF FBBRUARY 181 1993 Members Present: Robert Shonk, Finance Director Zeltee Edwards Jr., Superintendent of Streets & Sanitation Richard Figureili, Superintendent of water & Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: David B. Barber, President Others Present: Those Indicated on the Attached Attendance Sheet The Board of Local Improvements held a public hearing for the proposed Paving of the Alley North of Church Street and East of Leland Avenue, Special Assessment 1398, on February 18, 1993 at 7:00 P.M. in Room 2404 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. In the absence of the President, the Engineer for the Board chaired the meeting which was called to order at 7:15 P.M. The Chair introduced the members of the Board, indicating their staff position with the city and the requirement that they be on the Board as mandated by the State Statutes. He also stated that the Director of Public works, David Barber, is absent due to other city business. The Chair then outlined the meeting and stated that as part of the Board's responsibility, a report will be prepared for the City Council concerning this paving project and that the report would include the findings as well as the minutes of this public hearing. The Chair indicated that a petition was received by the Board of Local Improvements and contained 44.101 of the abutting property as represented by the signatures of the owners. The Chair then read a letter which was received by the Board of, Local Improvements from Mr. Gerald W. Leibforth, Business Manager for School District 202, which indicates the District's support for paving this alley and entered it into the Board's record as Exhibit 'A'. The Chair further stated that with this concurrence by the School District that the percent of the abutting property in support of the paving project increased to 84.98%. The Chair then turned the meeting over to Mr. Shonk who gave the special assessment procedures as they relate to collections on this special assessment. He indicated that after the project was completed and the final costs are known, that it would be filed in the circuit Court of Cook County. After the filing, the Court would order collection of the assessment and individuals would have sixty (60) days from that date to pay a portion or the total of their assessment without interest. An individual may make ten (10) payments over ten (10) years at seven percent (7%) simple interest, due on the unpaid balance annually. Should the project be completed this year, the first payment would come due on the second of January, 1994. He also stated that more than one installment could be made at any time without penalty. Page -2- BLI Meeting of 2-18-93 Special Assessment 1398 The Engineer for the Board then described the scope of the project and the relation of the project scope to the Engineer's Estimate. While drawing attention to the legal notice, which all individuals had received concerning this public hearing, the Engineer explained unit prices and also explained the total cost of the project and how it Was derived. Next, Mr. Tonkinson explained the manner of assessing and need for use of depth factors on this project to equalize assessment and how the cost per assessable foot of �78.33 was derived. The Engineer then, with the use of visual aids, described the need for the use of the 8" thickness of concrete for alley pavement and described the drainage system as well as the overall design. He indicated that there exists a 100 storm sewer in the east/west leg of the alley just north of Church Street and that the storm sewer is to be utilized as part of the design. He further explained that the sewer was put in place as part of the Community Development Block Grant paving project on Lemar Avenue and therefore represents a reduction of costs for paving this alley. He described the use of the drainage structures and a 4' restrictor placed in the outfall pipe of the first structure between the existing main sewer in the street and that structure. He further explained that this will allow for ponding in the alley surface for a short period of time during a heavy rainfall in order to reduce the amount of storm water in the main sewers that would be contributed from the alley system. He also explained the manner of restoration along the alley in the area where the forms for the paving of the alley would be installed. He stated that the number of working days on the proposal is thirty (30) days and that there are approximately twenty-two (22) working days per month, therefore, the project would take approximately one and one-half months and most likely would start in August or September of this year. He pointed out that during the curing process of the concrete there would be absolutely no access to the alley for ten to fourteen calendar days. Also, arrangements would be made for front yard garbage pickup and on street parking during this period. Mr. Tonkinson identified bushes and fences that had to be moved in order to pave the alley and stated that notices of encroachment would be sent out well in advance of construction to allow property owners to remove them; however, if the bushes or fences are not removed by the time of construction, the contractor would not be held responsible for their damage. A discussion ensued in which Mr. Ray Preister of 1741 Leland Avenue asked if speed bumps would be constructed within the alley. Mr. Tonkinson informed him that it was the city's policy not to install speed bumps because they represent a hazard to the property owners and motorists. The motorist that would speed probably would be unaware of the speed bumps and may loose control of his or her vehicle and crash into back yards or garages. Also, speed bumps cause additional maintenance expenditures for people that live along the alley and drive their vehicles through the alley, through the expense of frequent front end alignment on their vehicles. Page -3- BLI Meeting of 2-18-93 Special Assessment 1398 The Engineer explained the manner of assessing and the use of depth factors by identifying typical parcels throughout the alley. The Engineer informed those present that the work sheet for this special assessment was present and after the meeting it would be available to individuals so they might identify their property and their assessment. There being no further inquiries, Mr. Tonkinson continued chairing the meeting. The chair then explained that the next step for the Board of Local Improvements would be to make a determination as to whether the special assessment process should proceed and the Board would vote at this meeting. He asked if any individual had a statement to make and if they would state their name and address. There being no statement, the Chair inquired as to if those present were aware of any reason for the small turnout. Mr. Frank Kennedy of 1729 Leland Avenue stated that his neighbors were very anxious to have this alley paved and it may be that they didn't see a need for coming to this meeting. The Chair then stated that there were two columns on the attendance sheet, one yes column and one no column and that those present could state their preference as to whether to proceed or not by putting a mark in the appropriate column. The Chair then asked the Board if there was a motion. Mr. Pigurelli made a motion to proceed with the special assessment and to adhere to the first resolution and to recommend to the city council that an ordinance be passed to bring about the paving of the alley North of Church Street and East of Leland Avenue. This was seconded by Mr. Edwards. The Chair then asked if there was any other discussion and there being none, asked for a vote. The motion passed unanimously. Members of the Board of Local Improvements then affixed their signature to the Adhering Resolution and the Recommendation. The Chair stated that this concluded the public hearing and thanked those present for coming. The meeting was adjourned at 7:45 P.M. James S. Tonkinson City Engineer JST:dt Attachments: cc: Eric A. Anderson Kirsten Davis ✓ Kathy Brown Herb Hill SPECIAL ASSESSMENT NAME - SIGNATURE ADDRESS JPROCEED (Please Prino- YES NO it 1 � MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MARCH 8, 1993 Members Present: David H. Barber, President Robert Shonk, Finance Director Zeltee Edwards, Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Members Absent: Richard Figurelli, Supt. of Water & Sewer Department Others Present: None The Board of Local Improvements met on March 8, 1993 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President of the Board called the meeting to order at 3:06 P.M. The first order of business was to review the minutes of February 8, 1993. Mr. Edwards made a motion to accept the minutes as written, which was seconded by Mr. Shank. The minutes were approved unanimously. Following the Agenda, the next order of business to review the minutes of the Public Hearing for the Paving of Lawndale Avenue, Special Assessment 1396. The hearing was held on February 10, 1993 at 7:00 P.M. in the Civic Center. The Engineer for the Board indicated that Mr. & Mrs. Vartan had met with him and approved the revision of the location of the cul-de-sac on Lawndale Avenue. He indicated the cul-de-sac was reduced from fifty feet (50') in diameter to forty-five feet (45'). Mr. Shank made a motion to accept the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. Next, the Board reviewed the minutes of the Public Hearing for the Paving of Prospect Avenue, Special Assessment 1397. This hearing was held on February 9, 1993 at 7:30 P.M. in the Civic Center. Mr. Edwards made a motion to accept the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. The next order of business was to review the minutes of the Public Hearing for the Paving of the Alley North of Church Street and East of Leland Avenue, Special Assessment 1398. The hearing was held on February I8, 1993 at 7:00 P.M. in the Civic Center. Mr. Shonk made a motion to accept the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. The President of the Board informed the members that the ordinances for the paving of both Leland Avenue and Prospect Avenue were introduced to the Council on February 22, 1993 and are up for approval at the Council's meeting of March 8, 1993. He also indicated that the ordinance and recommendation for Special Assessment 1398 is scheduled for introduction at the Council's meeting of March 8, 1993. Page -2- BLI for 3-8-93 Meeting Next, the Board reviewed the status of all paving projects. The President of the Board directed Mr. Tonkinson to work with the Attorney for the Board in acquiring the necessary land to pave McDaniel Avenue from Dempster Street to Greenleaf Street. There being no other business, the President adjourned the meeting at 3:11 P.M. The next regular meeting of the Board of Local improvements will be held on Tuesday, April 13, 1993 at 3:00 P.M. in Room 3650 of the Civic Center. � James S. Tonkinson City Engineer JST:dt cc: Eric A. Anderson Kristen P. Davis ✓ Kathy Brown Ellen Szymanski MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF APRIL 13, 1993 The Board of Local Improvements met on April 13, 1993 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President of the Board called the meeting to order at 3:00 P.M. The first order of business was to review the minutes of March 8, 1993. Mr. Pigurelli made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. Next, the Board discussed the filing of the proposed Paving of Lawndale Avenue, Special Assessment 1396 and the proposed Paving of Prospect Avenue, Special Assessment 1397. A discussion ensued in which it was determined that the necessary documents should be filed in the Circuit Court of Cook County so as to bring about this paving this year, if possible. The next order of business was the proposed Paving of the Alley north of Church Street, east of Leland Avenue, Special Assessment 1398. The President of the Board directed the Attorney for the Board to prepare the necessary papers for filing in the court as the ordinance for this project has been passed by the City Council. Next, the Engineer for the Board presented an alley petition he received for the Paving of the Alley north of Crain Street, east of Fowler Avenue. The petition indicated that 59.5% of the abutting property was represented by the owners signatures. A discussion ensued in which the President of the Board directed the Engineer for the Board to prepare the necessary plans, specifications and estimate for a public hearings the date to be set at the time that the plans are review by the Board. The next item on the agenda was the status of all paving projects. A discussion among the Board members included the proposed Paving of 8ighland Avenue and the proposed Paving of McDaniel Avenue. The Attorney for the Board and the Engineer for the Board gave status reports on both projects. There being no further business, the President of the Board adjourned the meeting at 3:00 P.M. The next regular meeting of the Board of Local Improvements will be held on May 10, 1993 at 3:00 P.M. in Room 3650 of the Civic Center. D- , James S. Tonkinson City Engineer JST:dt cc: Eric A. Anderson Kirsten F. Davis ✓ Kathy Brown Ellen Szymanski MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JUNE 14, 1993 Members Present: David H. Barber, President Zeltee Edwards, Superintendent of Streets i Sanitation Richard Figurelli, Superintendent of Water i Sewer James S. Tonkinson, City Engineer Members Absent: Robert Shonk, Finance Director Others Present: None The Board of Local Improvements met on June 14, 1993 at 3:00 P.K. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:11 P.M. The first order of business was to review the minutes of April 13, 1993. The President of the Board indicated that there was a lack of a quorum for the scheduled meeting of May 10, 1993 and therefore no business was transacted. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Edwards. The minutes of April 13, 1993 were approved unanimously. Following the Agenda, the Engineer for the Board gave a report on the filing for the proposed Paving of Lawndale Avenue, Special Assessment 1396 and the proposed Paving of Prospect Avenue, Special Assessment 1397 indicating that both projects were filed in the court by the attorney for the Board on May 25, 1993 and that the legal hearing is scheduled to be held on June 29, 1993. A discussion ensued in which the Board reaffirmed its commitment to have these two streets paved this year. The next order of business was a report on the court filing of the necessary _ documents for the Paving of the Alley North of Church Street and East of Leland Avenue, Special Assessment 1398. The Engineer for the Board stated Aam AEO_ that these documents were also filed in the court on May 25, 1993 and that the legal hearing will be held on June 29, 1993. _ The Engineer for the Board then presented a Fact Sheet for a petition to Pave the Alley North of Dempster Street and East of McDaniel Avenue which indicated that 58.77% of the abutting land was represented by the signatures on the petition. After a discussion, Mr. Figurelli made a motion to accept the petition and direct the Engineer for the Board to prepare the necessary estimate, plans and specifications for a public hearing, which was seconded by Mr. Edwards. The motion passed unanimously. The date for a public hearing will be determined at a future meeting. I • Page -2- ELI Meeting 6-14-93 The President of the Hoard then, following the Agenda, called for a discussion on the status of the Paving of McDaniel Avenue, Highland Avenue and all other unimproved streets. The Engineer for the Board reported that the owners on Park Place, northwest of Gross Point Road, had presented a Plat of Dedication to his office. This would dedicate the needed right-of-way to bring about a Special Assessment for paving this street. The documents are being checked to determine their completeness. There being no further business, the President adjourned the meeting at 3:30 P.H. The next regular meeting of the Board of Local Improvements will be held on July 12, 1993 at 3:00 P.M. in Room 3650 of the Civic Center. 14 James S. Tonkinson City Engineer JST:dt cc: Eric A. Anderson Kirsten Davis ✓ Kathy Brown Ellen Szymanski r Members Present: David H. Barber, President Robert Shonk, Finance Director Richard Figurelli, Supt. of Water & Sewer James S. Tonkinson, City Engineer Members Absent: Zeltee Edwards, Supt. of Streets & Sanitation Others Present: Ellen Szymanski, Attorney for the Board The Board of Local Improvements met on July 12, 1993 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:15 P.M. The first order of business was to review the minutes of June 14, 1993. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. shank. The minutes were approved unanimously. Following the Agenda, the Engineer for the Board gave a status report for the Paving of Lawndale Avenue, Special Assessment 1396, stating that the bid opening for this project is scheduled for July 19, 1993. He also gave a report on the status for the Paving of Proppect Avenue, Special Assessment 1397, indicating that the bid opening for this project will be the same date. Next, the Engineer for the Board gave a status report on the Paving of the Alley North of Church Street, East of Leland Avenue, Special Assessment 1398, indicating that this project would have a bid opening on July 19, 1993. A discussion ensued concerning the Paving of Prospect Avenue and Lawndale Avenue and it was determined by the Board that the members would be canvased to determine the Board's desire to accept the low bid and the appropriate alternate for these project; that is, to pave with concrete or asphalt. This decision to canvas the Board was brought about due to the need to go before the Ci'�y Council for approval of an award for these projects prior to she scheduled Board of Local Improvements meeting of August 9, 19-3. The Board then discussed the Paving of McDaniel Avenue, Dempster Street to Greenwood Street, CD-030. The engineer fcr the Board IYII .• II iWIYI l Page -2- Board of Local Improvements reported that a bid opening is scheduled for August 2, 1993 as all land needed for this project has been acquired. Following the Agenda under "Other Business", the President then discussed the need to move ahead with the Special Assessment project for Paving Lake Shore Boulevard and Burnham Place and indicated that it would be an agenda item for the next meeting in August. Also under "Other Business", the Engineer for the Board reported that the Attorney for the Board and he are to meet with Mr. Higgins on July 20, 1993 to finalize his requests as they concern the needed land for the paving of Highland Avenue, Special Assessment 1362. 000 James S. Tonkinson City Engineer JST:dt CC: Eric A. Anderson Kirsten Davis► Kathy Brown Ellen Szymanski MINUTES OF TBE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF AUGUST 9. 1923 Members Present: David H. Barber, President Robert Shonk, Finance Director Richard Figurelli, Supt. of Water & Sewer James S. Tonkinson, Engineer for the Board Members Absent: Zeltee Edwards, Supt. of Streets & Sanitation Others Present: Ellen Szymanski, Attorney for the Board The Board of Local Improvements met on August 9, 1993 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:02 P.M. The first order of business was to review the minutes of July 12, 1993. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. Next, the Engineer for the Board reported that the bids were opened on July 19, 1993 and read publicly for the Paving of Lawndale Avenue, Special Assessment 1396, Prospect Avenue, Special Assessment 1396 and the Paving of the Alley North of Church Street, East of Leland Avenue, Special Assessment 1398. He reported that the Board members were contacted individually on July 26, 1993 requesting concurrence of the apparent low bidder for these projects and concurrence of an alternate for paving Lawndale and Prospect with asphalt as opposed to concrete. In addition, the members were requested to concur with the acceptance of the removal of the low bidder for paving Special Assessment 1398 as this contractor, Abari Construction, Inc. was not aware that payment would be made in special assessment bonds and warrants and therefore had a written request to remove their name from the bidding list. Concurrence was received on July 26, 1993 for awarding a contract for the low bid by Johnson Paving Company in the amount of $176,991.25 for Paving Lawndale Avenue, Special Assessment 1396 with asphalt, by Johnson Paving Company in the amount of $181,416.00 for Paving Prospect Avenue with asphalt and for Capitol Cement Company in the amount of $87,147.00 for Paving the Alley North of Church Street, East of Leland Avenue, Special Asssessment 1398. Mr. Figurelli made a motion to accept the concurrence of the Board on July 26, 1993 as the official action by the Board and to enter this action into the record having taken place on July 26, 1993. Mr. Tonkinson seconded the motion, which passed unanimously. a Page -2- BLI Mimutes 8-9-93 Next, the Board reviewed the status of McDaniel Avenue. The Engineer for the Board reported that bids were opened and the apparent low bidder for this project is Artley Paving and Contracting Corporation in the amount of $124,249.95 and that the project most likely will begin late August or early September and be completed by the middle of October should the City Council approve the award at its regular meeting today. Mr. Tonkinson said he would contact School District #65 to coordinate the paving project with the activities that occur around the King Lab School. Following the Agenda, Ellen Szymanski gave a status report on the Paving of Burnham Place and Lake Shore Boulevard, Special Assessment 1383. She indicated that in the absence of Herb Hill this item should be postponed for the next meeting. Mr. Tonkinson made a motion to postpone the report and to request the presence of Herb Hill at the Board's next meeting. This report was postponed. Under "Other Business", the Engineer for the Board presented a petition and a Fact Sheet for the Paving of the Alley North of Colfax Street, East of Ashland Avenue. The Fact Sheet indicated that the petition contained 56k of the lineal footage along the alley as represented by the property owners signatures. Mr. Shonk made a motion to accept the petition which was seconded by Mr. Figurelli, which passed unanimously. The President directed the Engineer for the Board to prepare the necessary documents for a public hearing which is to be set at a later date. Also under "Other Business" the Engineer for the Board reported that Ellen Szymanski and he are to meet with Mr. Higgins on August 16, 1993 to finalize Mr. Higgins requests as they concern the needed land for the paving of Highland Avenue, Special Assessment 1362. There being no further business, the President adjourned the meeting at 3:16 P.M. The next regular meeting of the Board of Local Improvements will be held on September 13, 1993 at 3:00 P.M. ir,Room 3650 of the Civic Center. James S. Tonkinson j City Engineer JST:dt cc: Eric A. Anderson Kirsten Davis Kathy Brown Ellen Szymanski MINUTES OF TUE BOARD QF LOCAL IMPROVEMENTS FOR THE MEETING OF SEPTEMBER 13. 1993 Members Present: David H. Barber, President Robert Shonk, Finance Director Zeltee Edwards, Supt. of Streets & Sanitation James S. Tonkinson, Engineer for the Board Members Absent: Richard Figurelli, Supt. of Water Sewer Others Present: None The Board of Local Improvements met on September 13, 1993 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:05 P.M. The first order of business was to review the minutes of August 9, 1993. Mr. Tonkinson made a motion to accept the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. Next, the Engineer for the Board reported that Lawndale Avenue has been excavated and rolled with the new curbs in place and that the street would receive its base (BAM) this week. Mr. Tonkinson also gave a report on the Paving of Prospect Avenue, S.A. 1397 indicating that the street has been graded and is awaiting the installation of concrete curbs. Mr. Tonkinson also reported on the Paving of the Alley North of Church Street and East of Leland Avenue, Special Assessment 1398. He reported that the alley is complete and that Capitol Cement, the contractor will be forwarding a bill for this project in the near future. Mr. Tonkinson reported that the Paving of McDaniel Avenue, CD-030, has the new curbs in place and the sub -grade ready for the base course. Most likely, the base course will be placed on Saturday, September 18, 1993 so as not to conflict with the school bus traffic in this street. Following the Agenda, the President called attention to the Paving of Burnham Place and Lake Shore Boulevard, S.A. 1383. In the absence of the Attorney Herb Hill, this report was tabled by the Board. Page -2- BLI Minutes September 13,1993 Under Other Business, the Engineer for the Board reported that the Attorney for the Board, Ellen Szymanski and he had met with Mr. Higgins concerning the acquisition of the property needed for the Paving of Highland Avenue, Special Assessment 1362. In response to this meeting, a letter was received from Mr. James Higgins with a counter offer and conditions for acquiring the needed land. A discussion ensued in which the President for the Board directed Mr. Tonkinson to prepare a memorandum for the City Council to get agreement on the purchase of this land. There being no further business, the meeting was adjourned at 3:25 P.M. The next regular meeting of the Board of Local Improvements will be held on October 11, 1993 at 3:00 P.M. in Room 3650 of the Civic Center. CA�-10100000' mes S. Tonkinson ty Engineer JST:dt CC: Eric A. Anderson Kirsten Davis ✓ Kathy Brown Ellen Szymanski At M i i i Y I Y I L JUNUTES Of THE BOARD OF LOCAL IMPROVEMENTS FQR THE MEETING OF OCTOBER 11. 1993 Members Present: David H. Barber, President Richard Figurelli, Supt. of water & Sewer Zeltee Edwards, Supt. of Streets & Sanitation James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: None The Board of Local Improvements met on October 11, 1993 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President call the meeting to order at 3:05 P.M. Mr. Shonk contacted the Engineer for the Board stating that he would not be present as he had other city business that conflicted with this meeting. The first order of business was to review the minutes of September 13, 1993. Mr. Edwards made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. Next, the Engineer for the Board reported that Lawndale Avenue, Special Assessment 1396, was to receive its surface this week and is scheduled to be completed with restoration in place by October 22, 1993. Mr. Tonkinson also gave a report on Prospect Avenue, Special Assessment 1397, indicating that this street will receive its surface this week and it also will have its restoration completed by October 22, 1993. The Engineer for the Board then presented the Fact Sheets and the final costs for the Paving of the Alley North of Church and East of Leland Avenue, Special Assessment 1398. With the use of the Fact Sheets, he pointed out that the final contract amount for this contract is $75,391.00 and that the composite of the Engineering and Legal costs is $6,785.20; therefore, the total costs of this project is $82,176.20. He further indicated that Voucher #Z which is to be issued to the city is in the amount of $6,785.20 and Voucher 42 which is to be issued to the contractor, Capitol Cement Company, is in the amount of $91.00. A discussion ensued t Page - 3 - BLI Minutes of 10-11-93 There being no further business, the President adjourned the meeting at 3:30 P.M. The next regular meeting of the Board of Local Improvements will be held on November 8, 1993 at 3:00 P.M. in Room 3650 of the Civic Center. games S. Tonkinson ity Engineer JST:dt CC: Eric A_ Andersory Kirsten Davis7/ Kathy Brown Ellen Szymanski it MINUTES OF THE LOCAL IMPROVEMENTS FOR THE MEETING OF OCTOBER 11, 1993 Members Preser,'�: David H. Barber, President Richard Figurelli, Supt. of Water & Sewer Zeltee Edwards, Supt. of Streets & Sanitation James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: None The Board of Local Improvements met on October 11, 1993 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President call the meeting to order at 3:05 P.M. Mr. Shonk contacted the Engineer for the Board stating that he would not be present as he had other city business that conflicted with this meeting. The first order of business was to review the minutes of September 13, 1993. Mr. Edwards made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. Next, the Engineer for the Board reported that Lawndale Avenue, Special Assessment 1396, was to receive its surface this week and is scheduled to be completed with restoration in place by October 22, 1993. Mr. Tonkinson also gave a report on Prospect Avenue, Special Assessment 1397, indicating that this street will receive its surface this week and it also will have its restoration completed by October 22, 1993. The Engineer for the Board then presented the Fact Sheets and the final costs for the Paving of the Alley North of Church and East of Leland Avenue, Special Assessment 1398. With the use of the Fact Sheets, he pointed out that the final contract amount for this contract is $75,391.00 and that the composite of the Engineering and Legal costs is $6,785.20; therefore, the total costs of this project is $82,176.20. He further indicated that Voucher 41 which is to be issued to the city is in the amount of $6,785.20 and Voucher #2 which is to be issued to the contractor, Capitol Cement Company, is in the amount of $91.00. A discussion ensued r. Page -2- BLI Minutes of 10-11-93 concerning this project and the Engineer for the Board stated that the project was final inspected on October 6, 1993 and was constructed in conformance with the approved plans and specifications. Mr. Edwards made a motion to approve the final coats for the project and to issue Voucher #1 in favor of the City of Evanston in the amount of $6,785.20 and to issue Voucher #2 to Capitol Cement Company in the amount of $91.00 and to amend the special assessment roll to reflect the reduction in costs on this project and to direct the Attorney for the Board to file the amended special assessment roll and the 1st Voucher in the Circuit Court of Cook County to bring about the required final confirmation. The motion was seconded by Mr. Tonkinson and passed unanimously. The President of the Board then drew attention to Item #5 on the Agenda, the Status Report on the Paving of Burnham Place and Lake Shore Boulevard, Special Assessment 1383 and as Mr. Herb Hill, Attorney for the City was not present, this item was postponed to the next Board meeting. Next, the Board reviewed the alley petition for the proposed Paving of the Alley North of Greenwood Street, East of Pitner Avenue. The Engineer for the Board presented a Fact Sheet concerning this petition which indicated that 55.95% of the abutting property was represented by the owners signatures on the petition. He also indicated that a Mr. Hudson within this block of owners, who had not signed the petition, had contacted him in opposition to the proposed paving of this alley. A discussion ensued afterwhich Mr. Edwards made a motion to accept the petition and to direct the Engineer for the Board to prepare the necessary documents for a public hearing. This was seconded by Mr. Tonkinson and the motion was approved unanimously. Next, the Board reviewed the alley petition for the proposed Paving of the Alley North of Central Street, East of. Bennet Avenue. The Engineer for the Board presented the Fact Sheet for this petition which indicated that 59.46% of the abutting property was represented by the signatures of the owners. Mr. Tonkinson made a motion to accept the petition and to direct the Engineer for the Board to prepare the necessary documents for a public hearing. This was seconded by Mr. Edwards and the motion passed unanimously. Page -3- BLI Minutes of 10-11-93 There being no further business, the President adjourned the meeting at 3:30 P.M. The next regular meeting of the Board of Local Improvements will be held on November S, 1993 at 3:00 P.M. in Room 3650 of the Civic Center. James S. Tonkinson City Engineer JST:dt CC: Eric A. Anderson Kirsten Davis ✓ Kathy Brown Ellen Szymanski K .. MINUTES OF TU C�iRD OF LOCAL IMPROVEMENTS FOR THE MEETING OF NOVEMBER 8, 1993 Members Present: Richard Figurelli, Supt. of Water & Sewer Zeltee Edwards, Supt. of Streets and Sanitation James S. Tonkinson, Engineer for the Board Members Absent: David H. Barber, President Robert Shank, Finance Director Others Present: Clara Morris, Northwestern University Medill, School of Journalism The Board of Local Improvements met on November 8, 1993 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. In the absence of the President, the Engineer for the Board chaired the meeting and called the meeting to order at 3:10 P.M. Both Mr. Barber and Mr. Shonk were unable to attend the meeting due to a commitment to review the 5-year Capital Improvements Program for the City of Evanston. The Chair recognized Clara Morris from N.U. Medill School of Journalism and welcomed her. Following the agenda, the first order of business was to review the minutes of October 11, 1993. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. Next, the Engineer for the Board reported that Lawndale Avenue, Special Assessment 1396, was completed and is awaiting the final costs and final inspection. He then reported on the Paving of Prospect Avenue, Special Assessment 1397 indicating that it too was completed and is awaiting the final costs and final inspection. Mr. Tonkinson reported that Highland Avenue, Special Assessment 1362 was awaiting the necessary legal documents to purchase the necessary land as the City Council has approved the purchase of said land. The next item on the agenda was the status report on the Paving of Burnham Place and Lake Shore Boulevard, Special Assessment 1383 which will be scheduled for the next meeting in December as Mr. Herb Hill was not present to give the report. Page -2- BLI Meeting of 11-8-93 Next, the Engineer for the Board gave the status report on Park Place, Special Assessment 1393. He reported that the necessary documents were sent to both the Cook County Highway Department and the Illinois Department of Transportation and that he had received a response from the Illinois Department of Transportation that the dedication of this land for street purposes was not in conflict with the State Highway system. He further stated that he has not heard from the County Highway Department but did call them and they are working on a review of the dedication. Following the agenda, the next item of business was the status report on the Special Assessment Assistance Program as it relates to Church Street, Lawndale Avenue and Prospect Avenue. The status report was postponed to the next meeting due to the absence of the other members. Under "Other Business", the Engineer for the Board reported that the Attorney for the Board was filing the necessary documents in the Circuit Court of Cook County to bring about the amended roll and the collection for Special Assessment 1398, the Paving of the Alley North of Church Street and East of Leland Avenue. He also indicated that she will set a date for a legal hearing sometime in December. At this time, Ms. Morris requested information from the Board and received an explanation of its function and membership. There being no further business, Mr. Figurel l i made a motion to adjourn the meeting which was seconded by Mr. Edwards. The Chair adjourned the meeting at 3:17 P.M. The next regular meeting of the Board of Local Improvements will be held on December 13, 1993 at 3:00 P.M. in Room 3650 of the Civic / Center. enter. r games S. son i City Engineer JST:dt CC: Eric A. Anderson Kirsten Davis --- Kathy Brown Ellen Szymanski MINUTES OF THE. BOARS OF LOCAL IMPROVEMENTS FOR THE WETING OF DErEMSF,R 13. 19=- Members Present: David H. Barber, President Robert Shonk, Finance Director Richard Figurelli, Supt. of Wafer & Sewer James S. ':onkinson, Engineer for the Bard Members Absent: Zeltee Edwards, Supt. of Stree_s i Sar.__aol--- Others Present: None The Board of Local Impr: emen;.s met on December 1= ;993 a_ 2:_ P.M. in Room 3650 : f the :ivic Center located at 2 Ridge The time of the meeting was changed from 3:0: P.M. ,o 2:00 =.M. acccmodate members of the Board who had other city 4-.:,siness a- 3 : P.M. The Chair called the meeting to order at 2:_: P.M. The first order of business was to review the minnoes of W ember 8, 1993. Mr. Figurell; made a motion to accept the min:_es as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. The Engineer for the Board then presented the final costs for ;he Paving of Lawndals Avenue, Special Assessment 1396. :he poufs were reviewed afterw'r.__-. Mr. F_gurelli :,jade a motion to a cep_ the final costs for the pr^-ect ani to issue Voucher #1 in favor of the C:_. o€ Evanston in zhe amours_ of $14,908.42. In adw__-o:" tc i_re-, the Attorney for the Board to file the amended sp=_ia: ass_ssmen= roll and the firs_ voucher in the Circuit Ccurt cf Cook Cc• n y __ bring about the required final confirmation. =A ^not_,n was seccnded cy Mr. 7:nkinsc- and passed unanimously. Next. the Engineer for _ne Board presented :he ____ _.eet =__ :ne Paving o, Presce:- Avenue, pev-a: Assessmenn :. - . The final _tstswere review-! and - �. F_gureL:_ -ade a _r__-. :- a=-=_ = = --n5- .......s_s ana _ -ss_a ._ache .. in _ate._- _- _e ''-. - :anc_on in the a- onn f S14,:S7.1and fur_ker :_e :_ di_=_t Wt..-ney for the Ward t: file the special assess -en: r0l and ne _st voucher in :he Zirc in Ccurz of Cock Coun-y tz _-__ at:__ ne required final = ..___..,-__or.. The mc,ion has se--._ded -..rkinsor and passed unanimously. -^e next -rde.. _- business was -- review `- - fins. ----_s --- -- - a'. _ng of :wsrey Ale: ,:e, pec_3- Assessmen .. 11 4. . ' Engineer - -_ _he Soard presented a -a_: sheet indicating :ne r:.na: =vsts as re -- as a zompariscn :- the =_ -gina_ es:imanej _=s=s f:_' _ne prc: acn. Page -2- BLI Meeting of 12-13-93 It was pointed out that the final ccs:s f;r this _roje:: fz- construction was S108,244.10 and chat the legal and engin__erin: costs in aggregate was $9,741.96 therefore the tccal costs of the project is $117,986.06. It was pointer: out also that this is a reduction in cost in comparison to the estimated cost and therefore the amended assessment roll will show a reduction in :he css: :: the property owners. Mr. Figurel=_ made a 7oticn tc accept the final costs as ale tided and the special assessment roll to ref:ecc the final costs and to issue the first voucher in the amc- nc _f $9,741.96 to the City of Evanston.. In addinion., to dire_: he Attorney for the Board tc file :he amended special assassmen: roll and the first vcuzher in the Circuit CoL_: of Cook Cot-:y tc bri. - about the required final confirmation. :he mctien_ was seconded t Mr. Tonkinson and passed unanimously. The President of :he Board drew attention to -rem == on the nrsnda. the Proposed Paving of Highland Avenue, Special Assessment!_2Q. In the absence cf :he Attorney for the Scard, :his _gem. was The next item on :he agenda was also tabled due the absence :f Herbert Hill, t a: is, the status repor: on ..he Paving of ___nha- Place and Lake Share Boulevard, Special Assessmen.: 120= Following the agenda, the next item was the status report :n the Paving of Park _lace, Special Assessment 130. -tie Engineer the Board repor:ed that the necessary letters and cc7ies :f tte plat dedicating a portion of the right-cf-way were sen: to one ..- highway departments and he is awa-ring :heir resp:ns_ in wr;:__ - prior to filing she plat of ded_ca_ion ..-th :he czun:. . Following the agenda, the President drew attention :o :-em , the status report on special assessment Assistance Przgra- For Zower Avenue, Lawndaie Avenue and-rosceco Avenue. =e v__ec_=_ :-._ Engineer for the Board tc contact Tony =alfcrd and :Cathy Br:w :: that the necessary documents zould be sent :o _ne assesses; -:_ these three (3) - rojects, to a: -ail the individual: zf 7A p_---ra-. -:ere being nc =�rther business, the ?re= -den_ an_:urnsi -.-_ -eec_::g a: 2:22 =.V. _-e next __gull -gee=- _= inn War! Lcca_ ;mprz :emen_n w_-1 to he-_ on =an.:a_- 1 Room 365C cf nhE -c `enter. �'.?e- ! fames S. Tonkinszn _icy Engineer _ST:ot Eric A. AnMorsc Kirsten Ca-.•=_ Kathy Brow- Ellen Szy7anss: