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Home My WebLink AboutMinutes 1993Meeting of Jammy 11, 1993 Members Present: Aldermen Dxh, Nelson, Newman, Paden, Rainey, Wolli.n Staff Present: Adamus, Anderson, Barber, BerkowslW, $lasing, Bar Casey, Fair, Fix ellif Hill, fit, Hunter, Jacobi, D. Johnson, Ney, Schroe&r, Schuler, Shank, Taylor, `I10nkinson, Wirth, Witt, Zimmerman errman Presiding official: Alderman Cheryl Wbllin SE144NU OF ACC iam The meeting was called to order by the Chair at 7:34 P.M. Minutes of 14, 1992 Meeting The C omnittee voted unanimously to approve the minutes of the December 14, 1992 acmnit tee meeting with the following corrections: Page 7, Paragraph 1 - The vote for recatmrendi ng City Council introduction of proposed Ordinances 107 and 108-4-92 should be: 4 ayes - 2 nays (Aldermen Newnan and Paden voting nay). Page 4, Paragraph 4 - Alderman Newman's .statement regarding increase in the use of alcohol should be: "....we have just passed a referendum for it." W. Zimmerman called attention to page 2, paragraph 3, of the minutes which indicate that a staff analysis on parking citation adjudication would be provided for the second meeting in January. A quantitative analysis will be provided for = the second meeting in February or the first meeting in March. CU44NICMCrS: Response to Bills List Inauiries Alderman Newnan requested staff begin providing periodic reports on City expenditures to outside legal counsel for specific cases appearing over an eKtended period of time on attorneys' imroices . In response to Alderman Rainey's question regarding the ADA report on City buildings, Mr . 7 i mn rrman L ,led that the survey of City buildings which was done by Rolf Jensen & Associates would be provided to the eanmittee for the first = meting in February. The Ctmnunication was accepted. r A & PW - 1/11/93 -2- Qzwta-s+stem Remoort The Ommm3nication was accepted. Alderman Nelson cammepted that he was quite Pleased that staff has been undertaking this etfort for a ntmmber of months, and he looked forward to further savings in the future as a result of these efforts. The Chair asked for a motion to authorize the praaration of three separate RFP's for the purchase of a new mainframe computer, 46 personal computers, and a Gc,.,j-,,3j1 .c Information System. Alderman Nelson. moved, seconded by Alderman Rainey, motion carried. Alderman Fsch commented that she was glad that staff had a Geo- graphic Information System because the opportunity for cross-referencing is very helpful, especially in areas like accounts receivable. Alderman Nelson asked staff for a brief review of any outside commentary or input received, prior to the L��.11ll�rmdations. David Johnson, Assistant Finance Director, responded that staff did extensive consulting with IBM and Hewlett-Packard. We also had all -lay sessions with each of these two companies, which they sponsored at their locations where they presented what they felt were the cutting -edge issues. These sessions included appmdmately twenty staff members. We visited one other municipality, but our primary goal is to visit other facilities after the RFP is sent out in an attempt to narrow it down. Alderman Ramey ; xff *d of Mr. Johnson how we would identify the vendors when we put out the request for bids for the PCs since the report indicated that no one was committed to the IM label as long as they were compatible. Mr. Johnson responded that there are many vendors which h are large distributors in the Chicago area which advertise themselves as wholesale hour and many carry name brands. We expect to send RFPs to literally every one of these vendors and see how they We ;cant to take advantage of the changes in the marketplace since last March. In tense to a question from Alderman Fsch, Mr. Johnson Lc.�vu"ied that we are including our own system staff in making decisions on the new system. He introduced Mr. Don Bl.asing, the new information Systems Manager, who canes to us with an cxtensive background and has been very helpful in working out the L Vl.li{ll�l..RtZons Alderman Rainey asked why the expense for maintenance costs for the new mainframe world not be included at the time we purchase the equipment. Mr. . Johhnson responded that he wadd look into this prior to t%V-4-49l{1:.111ing a purchase. Alderman Rainey stated that she wasn't sure if it was within the purview of this Committee or the Human Services Committee, but she would like to make a request for staff to begin to develop the voucher PLUYLaill as it e)CStS in Berkeley, California. She stated that the more people she talks to, the more convinced she is that this is the way to go. The Chair suggested that the Committee combine this co mu%ucaticn with the one on Alternatives to the PanhArrili ng ordinance and Proposed ordinance 99-0-92 and consider them altogether. A & PW - 1/11/93 -3- Alderman Newman eam anted that it is sacs that the only shelter outside of Chicago was in Evanston, and there is a basic unfairness that our city is serving the entire North Shore. He stated that he felt that as a matter of policy, this City should be interacting with other amicipali ties to solve this problem or otherwise deal with the concerns. otherwise, we just get taken advantage of, and it is not fair to our taxpayers. The haeless problem is a problem for every municipality, and a CEMC GO L *m article clearly pointed out that we are basically taking up the burden for same of these other municipalities. There is a real inequity here, and there needs to be an effort to resolve this. Perhaps there needs to be same Federal money beyand the McKinney funds that compensates the communities that do have shelters for taking on the social responsibiI ity. It won't happen unless we try to make it happen, so it ought to be put on our legislative agenda and referred to the Mayor. Alderman Nelson stated that he endorsed Alderman Newman's comments. He referred to a mffm from Jay Terry to the Human services Ctmnittee indicating that there is a consolidated group that had been meeting. He continued that he hoped that this c mi.ttee would pass the word to the Human services Oammi.ttee that this is one of the issues that should be addressed. The Chair noted that there is another mew on this subject indicating that there is another group that is forming under the Evanston Ecumenical Council., and that W. Terry was meeting with sur�n repre- sentatives of the Northwest Municipal aonference communities to discuss the problem on a more regional basis. Alderman Nelson cannented that, if a person was sent to Evanston from some other community, there should be sore monetary consideration. Alderman Rainey stated that she had a different view on this in that she didn't believe that Evanston should be paid to bear the burden. She stated that the burden ought to be shared, and Jay Terry's effort at the Nidw is a first step. The churches can bear only so mach of the burden, and it is really important that we begin d' r5nc right away with officials of skokie, Wilmette, Glenview, etc. She stated that she was not meted in just taking money for bearing the burden. According to the people in Berkeley, the voucher system Is not a real popular vL-y-cu« with aggressive panhandlers; they go some place where they can get cash. The Chair stated that she understood that vouchers would be redeemable for food, clothing, or other necessities at any store, and the hweless would not neces- sarily be coming in to the shelter with them, but they would be using them in commercial establishments that agree to take than. The gist of the Human Services mom was that they would like to explore the voucher syst an, as well. They see it as a more Evanstonian response to the problem as opposed to just enforcement. Alderman Newman stated that law enforcement is an Evanston response because we stand for abiding by law. He stated that he was totally in favor of doing tW me to help the homeless and also in favor of abiding by the law and having laws on the books that protect our citizens. If you talk to some of the people who have bin aggre�'sively panhandled, you will find that they are not concerned about having too much law enfUl%--=«„L. People are interested in not being hassled when they shop in our stores. Trying to came up with a solution that involves law enforcement is an Evanston response. A & PW - 1/11/93 -4- Alderman Rainey stated that all of the canazdties that are using sane form of the voucher system also have aggressive 1i*g ordinances. She stated that the voucher system is simply a way to address a�anhr�rril i on the social level. on the Police eniu4.%.ta1=&.t level, an aggressive ordinance, written in an Qkv...YLlate fashion would be very acceptable. She stated that she believes all communities agree that the voucher system reduces the amount of aggressive *�, and that she was interested in both the voucher system and a pan -- handling oxdisance. Alderman Wollin stated that at the last meeting, the Police Chief stated that we had picked up and prosecuted, under our current ordinances, people who had been harrili �Arsgresaively or had harassed business people, and that we have no problem enforcing these offenses under our current ordinances. 4rhim we talk about } r Il i rg, there are two different kinds: one is asking for a quarter for a cup of coffee, which is totally protected by the Supreme Oaet.; and the other is to w�".Q..-S.vely harass saneone, which is an entirely different issue. Aldermen Newman commented that Alderman Wollin was misstating the law; that panhr--nrg is not totally protected by the Supreme Court. He also stated that he remembered having a eoaivezmtion with the Police Oder wherein the chief pointed out that the way the ordinance was writ -en, it was not clear enough to sane of the Police officers what they can do in-n'3 situations. The Chief suggested at that time that a change in the law might be of benefit to the Police Deparbrent . Chief Jacobi L �,.&n,.led that we do enforce the current ordinance, but it world be easier for Police officers to uxle xt-Rnri the meaning and intent of the ordinance if it were phrased sc mewthat differently. However, we are able to use the ordinance as it stands now and we do so frequently, although there is some ambiguity. Aldeman Escl asked if pant-,andlitg was a disorderly act -type offense. The Chief responded that most frequently it is a disorderly cmxiuct-type offense, but could be an assault misdemeanor depending upon the behaviour of the offender. Alderman meson commented that, from a quantitative viewpoint, a problem arises because the majority of homeless served in Evanston have absolutely no contact with Evanston. Statistics indicate that 15% or less have any associatiorh with Evanston whatsoever, and the press reports that people are steered to Evanston. He stated that the source of the problem is the steering. This would not be tolerated in the housing field, and it is unjust to have this steering by other nizacipalities to Evanston. We have to confront these other communities to take it upon themselves and shoulder the resporzihi1ity in this regard. If it is necessary to clear up amberui ties in the present ordinance as suggested by the Chief, that can be done. Then we could consider a vouches system. He stated that he was reluctant to adopt another set of criteria and administration stration by creating a voucher system. He stated that the best place to start was to get Sane of these other camwdties to shoWA: er their resporgi h; l ; ties first and assist the Chief and Police force to clear up sane of the ambiguities they are facing, but steering is wrong. Alderman Wollin pointed out that the majority of the funds are Federal funds and, although the ar u mity bears the social burden, the Federal funds are non- discrimiuzatory, the services are to be given to any citizen of the u ited states, and we cannot refuse to accept those clients when we are accepting those Federal dollars. A & PW -- 1/11/93 -5- Al dernn5n Esch cou rented that one of the requirements u j rests for taking State funding is that you cannot question someone about where they came fram. One of our problems is that we are right on the "L" tracks, which makes us far more vulnerable location -wise than other suburbs. Alderman Newman stated that he would just Like to see the problem solved in his neighborhood. We are asking people to invest in our downtown, and the way the downtown is perceived is extremly important to this City. He suggested that we consi dex the panhandling ng Qrd:�e at this paint. Chairman Wbllin summarized the consensus of the amnittee to ask the Director of Health & Human Services to take a very aggressive approach toward developing regional solutions with the Northwest Nimcipal Conference and other city governments, take the voucher system idea to the Ecumenical Action Council, and then report to the Human Services Committee. socket 276-12A-92: Ordinance 99-0-92 -- Aggressive PanhandliM Alderman Rainey asked Chief Jacobi if this Ordinance would be helpful. The fief ,. cQj-&A&1ed that the wording in the ordinance describes what many people understand to be aggressive panbaniling. Alderman Wollin stated that she had talked to Chief Wunsel for the State and Local awernment Legal Center in Washington, A. C. and the City Attorney of Lang Beach, California, both of whcan have worked extensively in this area. 7hW both stated that the only way we can possibly have a ordinance L3 if we only deal with aggressive behavior. she stated that she had a problem with the penalty called for in the ordinance. Discussion thou centered around the penalty of $500 per day for each offense. It was noted that same cities have Dame up with alternative sentencing or they don't enforce it. The Committee agreed it is not good govermmnt to have legislation that is not enforced. Alderman Newman suggested makiM the offense a Class C Mi_-d..em mr, which would call for a mmadmmm sentence of thirty days. He stated that he was more interested in getting these panhandlers into some type of drug, alcohol, or other social service p.L..,.+La►,,. Corporation Counsel Hill j-c-;,,LAA,Jed that if you are going to set up the possibility i ty of confinement, which is a greater deprivation than a monetary fine, you are establishing an absolute right to a jury trial, which we would rather not have. City Manager Anderson stated that it is unreasonable to expect that the offender could pay the fine, but community service is a reasonable alternative which could translate into dollar amounts. Assistant Corporation Counsel Kathleen Brenniman stated that under the Ordinance the penalty would be up to $500 and could not be jail time. The mrexi = penalty under a local ordinance would be up to 5500 per day, however, we could ask the Judge for coamiim.ity service as an alternative which translates to $5 per hour. Alderman Nelson reLAA,zi=aA1ed the Crd.inance with the amendment that comnniity service be an alternative to the monetary penalty. The Cammmittee unanimously agreed. The chair noted that she would ask Jay Terry to present the voucher system as a creative idea to the x =ieni cal Action Council to get their input, and prepare a report of how it would work. Alderman Rainey suggested that we also ask the City -Chamber Liaison Committee to discuss this program at their meeting of January 28. f A & PW - 1/11/93 IM: tors, and Alderman NMM �gge,ted that staff contactelil in �t the ' our�W full are out the prot�l legislation that would Congressmen , Yates should try to cam up with some type of create an five Ao that other mulicipalities within a 25-mile radius would erhaving shelters' • Paden asked for nt7re information on the cation Was accepted• Fire that we r,L� ° the aoquisit�on of P is a slow proms, and working with the are negotiating for the property, wive Sian report for the next UtY architect. staff will provide an tion . Coum� meeting re p Party acqui.si Ieet,/sheridan Road Trafi ` Alden R �� of the cost ainey meted that staff provide a The wn,,ani.cation Was accepted � t involved in the installation of the Lincoln/Sheridan traffic signal. Plartim It pl=tj id Item _�y,,,,,a �r1V to Lc._A.&,L,F Ad Cit iJoLMcil a oVal Of a..c+e The Connittee voted Architects Z to f ��$tectairal Plan review services proposal �, CYiezis9 500. for the new Library Project at a total base p4navati.on of Gilbert Par$ l to LC.u1 JLkJ=AJd City Gwncil approval of the low bid The oamuttee vow Win= furnishing of all labor, materials, and of R. F. Idri.ss d for the the r f urns of Gilbert Park at a total cost equignent necessary OWP'et of $7,215. A & PW - 1/11/93 -7- 7he MuTdttee voted unanimously to . .. ,., ..,d City council approval for the extension of the contract with Active Service Corporation for the collection of reb=e from owner-omup:i.ed minium buildings for the period March 1, 1993 through February 26, 1994 at a per mmmonth/'Un t Prase of $5.32 or an annual cost of $272, 000. Aldenwn Rainey asked, at what point we collect refuse from a building that has been converted from an apartment to a condo. Mr. Barber ,led when the building becomes 75% owner-Oa-Upied, aPPlication is made to the City. In mx-t cases, the building is already being serviced by Active Service, and we convert therm to the City contract. 1'1'F'FI++B FCR CIICUDEDMIQi: pockets 4-1-A 93: Reso"lutirm 1-R-93 - peMit to do WbA_in State Rit±its-of-Wav The Committee voted unanninnusly to LC....i+11"A61 City Council adoption of Proposed Resolution 1-R-93, which ymxdd authorize the immple entation of an indemrni f'ca- tion agreement with the State of Illinois in lieu of mrance and surety bonds otherwise required for the City to do work withi,. the State Highway rights -of - way. ppCketS -93: Rego 9-R-93 - Interoamn7nental Arareewnt with C.T.A., The Committee Voted unanvmwsly to LCI-IAIK="d City Council adoption of proposed Resolution 9-R-9 3, by which the City Council would{- � authorize and direct the the City � Manager to yc the �ete�e �1-�J}G�L1LlCil1 r-rLRp�ra�ion Agreement L�M,Ieen property. This and the City o provide security for cjA �`s, ^Tri4a ees, and p vp � I . This program is totally funded by the CM. Alderman Rainey asked Chief Jacobi to furnish t`me committee with the number of mmmanhOUrs spent for this purpose. Docket 6-1A-93: RPsolmxtjgU 10-R-93 - ICI' (9 mmt ant - T%-dr►suortation Tine Committee voted unaniim3lMly to Lam.► ILL .1 City Council adoption of Proposed Resolution 10-R-93, by which the City Council would authorize Ct of it Mngtion eto to ewcute Grant A+L,L,. L@=1t #2 with the Illiois Departmezn increases the IDOT grant by $375,000. Docket 237-1OB-92: ordinance 91-0-92 - Increase in License Fees for Restaurants, Chai_ttmen wol i n noted that this docket item was field over because a number of issues were raised, including haw the license fee would be calculated, the need for the increase based on the consultant's report Lrk...M=4XUZg the City not having to subsidize� health inspections to such a great degree, and whether we should base the license fee on the number of seats in the restaurant or square footage. n; c,cus i.on centered around the ammma;amt of the increase, which would only generate a total of appradmately S4, 000; the ammmotmnt of ill will that would be generated if the increase was adapted; the original issue, which was whether we are able to air our evenses. for inspections. A & PW - 1/11/93 -8- Aldeanan Nelson stated that he was not averse to increasing the fee, but there appears to be a certain inequity in the rates charged to certain entities. The rhair stated that there is a time constraint here in that the licensees w3-.11 not oe billed until the Council has acted on this ordinance. The biggest issue seems to be ca nm=catioms in that the owners should know what is caning so that they can budget the license fee. Aldezman Newnan stated that he is against the increase because the taxes in Evanston are haste than other c mnmities, and these restsurautts also bring sales taxes to the City. He stated that he didn't believe the revenue raised was r ani fi cent amugh - o be worth the ill will that would be created. AidemTen Nelson made a motion to of proposed ordinance 91- 0-92; amend Section 8-8-4-A as is, %ddch would retain the current fee schedule; eliminate Section 8-8-4-8 regarding the subsidy for educational iznsUtutions, and renumber Section c to B. The Cbnraittee voted unanimously to reomu end introduction of proposed ordinance 91-0-92 with these tents. A clean copy of this ordinance will be transmitted for the next meeting. rim PREVIoUSIY u aU-o,,I-je-: Docket 261-115--92: ordinance 107-0-92 - Class 4 Liwor License - For City Council. adoption. g2ket 262-i]E92: O;dirBnce 108-0-92 - Class R I.ig License - For City Council adoptim-1. Pxkgt - - ce 100-0-92 - 3-Wav StoA - ver 9tree - For City Council adoption. met 278-12A,_2 : Ordinance 118-0-92 CTAAUL—,,C.,t for Chi cao Avenue Rtra i ter, i na - Ebr City Cbtmcil adoption. Docket 108-5A-92: Ordinance 40-8-92 - I -Hour Limi.$@d-Parkina - Churches No x -tion C rr!E BILE S CF MOW 6, 1993 Questions on the Hills List will be answered in writing by the Purchasing Agent. The C7omnittee voted 6 - 0 to Lc&Ajua=s 1 City Council approval of the Bills List for the period ending January 6, 1993 in the mmunt of $3,669,913.29. There being no further business, the meeting was adjourned at 8:55 P.M. Respectfully submitted, 6LV-D� Carolyn A. Taylor City Manager's Secretary jieeUng of Jannnry 25, 1993 Members Present: Aldmmw Esch, Nelson, Nowmeuh, Paden, Rainey, Wbllin Members Absent: Nona Staff Present: Adan's, Anderson, Barber, Bertmisky, Casey, Ceplecha, Z. �ds, E'�lli, Hill, Heat, Hamtar, Jacobi, Jennings, Iarson, Rubin, Schroeder, Taylor, 7onki.nson, Wirth, Witt, Zirwmexman Presiding official: Alderman Cheryl Wollin SUOMU OF hMC11: The meeting was called to ardor by the {.hair at 7:34 P.M. Hutes of January 11. 1993 MeetinQ The Clommittee Voted imanimous y to approve the minutes of the January 11, 1993 c owittee Meeting. iE � t. n i� U .+: r.r r•.c. a• iE 1 �. h II 11 r. ■11 : r�L.• i• Ouarterlv Report - Refuse Collection Services The Chair aom3ented that there had been a rzi cm i f�; cant increase in both the volume and the revenues in the last quarter resulting in a revised revenue estimate for 1993-94. This is duo to a 10% increase in the City collection and a 271% increase in PIC collecticros. Public Works Director David Barber responded that during the first six months we were diverting same materials, primarily cardboard and office paper, until we could get things on line at the Center. DurIM the last quarter we stepped that practice. A & EN - 1/25/93 -2- Discussion ensued regarding the types of recyclables accepter] at the Center, shipping costs, and the mw+rke tabi l i ty of the various materials accepted. Ald =n Nelson asked about the likelihood k,el i food of getting Skokie to send their racy+:lables to our Center. W. Barber that Skokie accepts some materials that we do not accept. A7 derman Rainey stated we recently a flange in our tipping fees because Active service found another landfill and wondered if the Budget would reflect this change. W. Barber stated that Budget Mem #35 e=3ains this adjustant. II. !. 5 '. MW Vn• _. The Communication was accepted. The Chair stated than there was an effort to increase the number of handicapped spaces due to the closure of some of the downtown lots. Alderman Rainey •L.ed about an illegally parked car in the handicapped space behind the Civic Center and asked if security personnel could check fran time to time for compliance. mt. Rubin responded that this would be done. Ese Deaartment Monthly Rww t - December 1992 The Cmwmi.cation was accepted. Alderman Rainey asked for more infonmtion on two Northwestern do= tort' fires that caused structural damage. She asked for the rnmber of trucks that respmded, the seriousness of the fire, etc. Staff will provide this in#nrmtiou for the nest meeting. Fhretrrestcv aur ase - Sewer Wbrk (Electric Service RelocatiLm. ) fiance Fee Increase In response to Alderman Newman's question regarding ambulance fees for senior citizens, Chief Hunt that $Go of the $100 fee for senior citizens was paid by Medicare per trip. Committee discussion followed on the si ieii m scale fee cap set by Medicare. Alderman Rainey stated that most insurance coverage includes ambulance fees, so people who have insurance coverage should be submitt .ng their bills to their insatKanc:e cotgmAes . She stated that it secured imfair to increase the rates to Evanston residents. Alderman Newman rigreetl. He stated that there are a lot of people, who are already paying high taxes, that cannot afford an ambulance fee. Alde=an Nelson asked if the new software system would be adaptable to ambulance billing record keeping. chief Hunt suited that it will be compatible. Alderman Rainey stated that she would like to see the City pursue the 58% of people who don't pay their ambulance fees. Committee discussion centered around the difficulties of collecting ambulance service fees due to indi gency, death, or outer inabilities. A & PW - 1/25/93 -3- A3den Nelsm mowed to increase the current fee of $100 to lio for Evanston residents and S225 to non-residents: with the stipulatioi that collection efforts be enhanced in every possible may. Alderman Newman seconded the motion. There has been no increase in four years and costs have increased at least 10 in that time period. Alderman Rainey disagreed. she stated that an increase was unnecessary when 58% of the fees are uncollected. Aldemmn Paden agreed that collection was more important than a fee increase at this time. In response to Alder Newman, the city mmugar stated that the Cxuminicatian was prepared for the purpose of getting committee direction on a fee increase. After di firs sW rm c the m3ti n failed 3 to 3 (Aldermen Each, Netnlman, and Rainey voting Day). The Committee then voted 6 - 0 to direct staff to prepare an Ordinance that would maintain the fee for Evanston residents at $110, increase the fee to S225 for non-residents, and emext all efforts to collect the fees. The communication was accepted. Aldermen Nelsm Is Reference on the Cigarette Wx Alderman Nelson moved to direct the city Manager to prepare an Ordinance which would increase the Cigarette Tax from 10 eats to 15 cents per pack. Alderman Rainey stated that records prove that when we raised the tag 5 cents per pack a few years ago, we saw a significant drop in reven:ues. M= we reduced the tax by 5 cents, we saw a reasonable increase in revenue. she suggested that we alter the budget line item on the Cigarette Tax to decrease it by appramd mately $40,000 if the proposed iwrease is approved. After discussion, the abal asked for all in favor of Alden Nelson's motion to increase the igcigarette Tad[ 5 Cents per pack. The vote was 2 ayes (Alderman Nelson and Paden) and 4 nays. The motion failed. The CkmAttee voted unanimously to - z ;:.I City Council approval of the low bid of R. F. Idriss La-4scanring for furnishing and planting of app rc)naately 260 trees for the Spring tree planting k. ..,... at an estimated total cost of 14,880. The city Manager explained that staff will analyze these uses during the Spring tree planting period, discuss those aq enses with the U ion, and return to the Committee with a rekA-a�...iation for the Fall tree planting program. LED EKit Si,c= for civic Center The Committee voted unanimously to rem......:..] City Council approval of the low bid Of Value Lighting for the replacement of the existing exit Signs in the Civic Center with LID exit signs at a total cost of $9,155. The Committee voted unanimously to City Camcil approval of the proposal of Motorola for the upgrade of 27 Model 9100-386 mobile data terminals for the new Emergency Telephone System at a total Cost of S1851389. A & IN - 1/25/93 M y.•.� - • R• 11 :-t :q 4 • -4- �s+tt- a-1B-9� PIC Coauact for Job Trai n�� tt.98 voted L�lY � M � u �� G' L 1 City C7qullcil approval for the gie of funding for the Evansteu meter Training program of the Private nxhwtry CMMCil of Northern Cook Cowlt3( at a total cost of $40,g00 The o=ai t fiee voted, unanimmwly to re,. _. .j City OMncil approval for the issuance of parking pests to employees of the Residents Only Parking matter of ct ��1; ��ad south of Main � is and ��Ave�nW Until making the district permanent o r Lul ign _2-R-93 $@a_yence at 2727 ElUin $04 ,Me �tfttee voted Un3Mi=US1Y to A- city al V=Of proposed RegOlution 2-it93, which would authorize tY d licesise agreeMMt on behalf of the City with the owner of 2727 Elgin Roed to allow rint enticc, of a fence at that location. _j7_IB-93: &w1utiaaa 14-R-93 - Easement with Sbn-e Bros. for Sewer, Dmrovemmt8 The Ca= ttes voted unanimauGLLY to City comal adoption of VxG,luticn 14-R-93, which would authorize the cLty Mnager to entgr into an Co. for c:aostruct_jan of Phan I of the SXt Aif...:.y:. t with shore Leng-PAMP Sewer Plan. Resolution 15-ii 93 - Jq-jUtJ=t - Rift --Avenue Br3�e ppdtgE ja=yB-93: The CCGmittee voted unanimousl�Y to i `"""" „'`'the City cttmcil oaf aP Joint xoposed Resolution 15-R-93, Which would authorize Fetal ��Y �ti on Agreement which would allow for 80% fm ing by the and the use of Motor Fuel Tam Funds for the City's _ of the �t over preliminary firing services for the Ridge Avenue Bridge Reply Skokie %tift. Docket 19-IB-93: Reoluti on 16-R-93 -- Parkira for the Disabled - 911 Ste, The Co®ittee voted unanimo=IY to recomnnd City Council adoption of proposed R,esolut3An 6-R-93, which would oxttah7 i dhi,�h a Reserved Parking Space for the Disabled at 911 Simpson Street. � A & PK - 1/25/93 -5- pit 2_0=lB-93: Ordinance 1-0-93 - Class D L auor License - hL_Ync. - 624 Davis gtoggt The Committee voted unanimously to City council introduction of &A—k .uVal Ordinance 1-0-93, which would establish a Class D Liquor License for T"ishi, Inc. at 624 Davis Street. Docket 237-10B-92: Ordinance 91--0-92 - Increase in License Fees for Restaurants The Chair called attention to the revised Ordinance which eliminates the provision for reduced rates for educational institutions. For Council adoption. Docket 108-5A-92: Ordinance 40-0-92 - 1-Hair Limited Parkin - ChurrhModae No Action The main called attention to a letter from Jonathan Bm= of the Legislative Committee of the ACLU regarding the Panhandling Ordinance. She stated that she had some wording clarification that would continue to maintain the intent of the Panhandling Ordinance but would tend to make the ordinance more eniorcible. The Committee agreed to request that Council refer omsideration of this matter backto the Committee for derat at the next mee-ing. Alderman Newman stated that Mr. Ban had offered us an alternative legal opinion, and asked that our Corporation Counsel give the Committee a more detailed opinion an the issues raised by the ACM. CIN BU OF SAY 20, 1993 Questions an the Bills List will be answered in writing by the Purchasing Agent. The Committee voted 6 - 0 to City Council approval of the Bills List for the period ending January 20, 1993 in the amount of $4,099,156.25. There being no further business, the meeting was adjourned at 9 : 01 P.M. Rsspectfvlly submitted, Cbxolyn A. Taylor City Manager's Secretary f r & P[ffi.IC i�iRS G�4.a� !rafting of Fleb y 8, 1993 MatPresent: Aldermen Newman, Paden, Rainey, Wollin lipero Absent: Alde=m Inch and Nelson Staff Present: Admms, Anderson, Barber, Berioowsky, Bren iiman, Casey, Dittmer, Z. Edwards, Figurelli, Hill, Htait, Hunter, Jacobi, Jennings, larson, Rubin, Shank, Taylor, Tbnkinson, Wirth, Witt, Zhm erman Presiding Official: Alderman Cheryl Wollin Stems OF ACTMON: Ole meeting was called to order by the Chair at 7:34 P.M. Minutes of January 25, 1993 Meetinq 'she Committee voted unanihxusly to approve the minutes of the January 25, 1993 Committee meeting with the following correction: On page 3, paragraph 2, line 5 should read "....maintain the fee for Evanston residents at $100," not $110. 7he Chair suggested and the Committee agreed to vary from the Agenda and begin with Purchases: Train Station Landscape Nla.intenanee 'Ihe Committee voters Unanimously to City Council approval of the bid of Nature's Perspective for time furnishing of all labor, materials, equipment, and supplies necessary to maintain the CTA "L" and C & NW train station landscapes, roadway, and railway rights -of -way in the City at a total cost of $30,775. Police, Vehicles The Committee voted unanimously to City Council approval of the low bid of Wiishoxe Ford for the purchase of eight Police squad cars at a total cost of $105,116. Alderman Newsman congratulated staff on its thoroughness in investi- gating this Purchase. Church Street Boat Rmv Dredginq Zhe Committee voted unanimously to ::. ,.. ,.,,., a., .i City Council approval of the low bid of Case Erju.ipmetnt Campany for the nth rental of one excavator and one wheel loader at a total cost of $12,525 for the purpose of dredging the Church Street Boat Ramp. r A i PW - 2/8/93 -3- Alde=mm Rainey - :.. ,red that the manager of the Asbury Market had indicated to her that the $20,000 initial fee for the license is above and beyond what h" ran af�pay, especially since warm beer and wine would be available at other locations. She suggested that revenue from the municipal ligUor tax will increase if this ordinance is approved, and suggested that the City aarmnark sore of this additional tax revenue for enfa, as opposed to increas ing the renewal fee. Alderman, Newman stated that he could easily see raising both the annual fee and the initial fee because the large chain stones could afford to pay it and are going to realize trams profits and increased business throughout time stores becausa of the privilege of selling liquor. Alderman Rainey disagrabd. She stated that Alderman Neiman was missing the point; the Asbury Market would leave town if it wasn't able to compete. She stated that we were giving an unfair advantage to the larger stores and putting the neighborhood stores at a great disadvantage. After discussion, the Committee voted unanimously to City Council introduction of ordinance 6-0-93 as proposed. Docket 141-6A-92: Ordinance 7-0-93 - Sale of Wann Beer & Wire in General Mer+chardise/Druq Stores Aldermmusn Nemmn moved. to hold proposed Ordinance 7-0--93 in Committee. 'Ike Ordinance was previously tabled in Committee and should be removed from the City Council Agenda. The Cmnittee voted unanimously to table this item in Camdttee and to remove this docket item from the Council Agenda. Docket 33-2A-93: Ordinance 9-0-93 - False Alann Ordinance Alderman Rainey asked for clarification as to the manner in which charges are assessed, i.e., per institution, per address, etc. Deputy Chief Berkawsky ,,x led that charges are made to the address from which the alarmmm originates . After discussion, Alderman Rainey moved to amend the Ordinance in Section 9-11-6 to retain the ann:u&1 pennit renewal fee at $10 for alarm users and $25 for Central Station answering services. The Committee voted uraninKpmly tea LG VIiiN. ii� the amended Ordinance 9-0-93 for City Council introduction. Docket 34-2A-93: Ordinance 10-0-93 - No Par3cim Zane - Payne west of Green Bay The Cam dttee voted unanimously to City Council introduction of prWosed Ordinance 10-0-93, which would prohibit parking on the north side of Payne Street between Ashland Avenue and Green Bay Road and allow parking on the south side in the same section. Docket 35-2A-93: Ordinance 11--0-93 - Speed Limit & Parkinq - Colfax/Ridge The Committee voted unanininmly to City Council introduction of proposed Ordinance 11-0-93, which would reduce the speed limit an Colfax treet between Ridge Aver and Sheridan Road to 20 mph, and move the legal parking on Colfax Street from the south side to the north side between Ridge Avenue and Noyes court. t r ' fi P[>t3tm wcom canair m heating of Febmuary 8, 1993 Members Present: Aldermen Newman, Paden, Rainey, Wallin r�: y :-4, Absent: Alder Each and Nelson Staff Present: Adams, Ande=on, Baer, Berkowsky, Erer:rLimmn, Casey, Dittmar, Z . Bdwards, Figurelli, Hill, Hunt, Hmiter, Jacobi, Jennings, Larson, Rubin, Mxmk, Taylor, TWkinson, Wirth, Witt, Zimzlerman Presiding Official: Alderman Cheryl Wallin SUHMPiBf CF ACT3 H: The meeting was called to order by the Chain at 7:34 P.M. Minutes of January 25, 1993 Meetinq 7te Committee voted unaninyusly to approve the minutes of the January 25, 1993 Committee meeting with the following correction: On page 3, paragraph 2, line 5 should read "....maintain the fee for Evanston residents at $100," not $110. The Chair suggested and the Committee agreed to vary from the Agenda and begin with Purchases: Train Station Landscape the Committee voted un animmoly to re.,,. ,.. "—I City Council approval of the bid of Nature's Live .�for �jthe ��f�urniishfing of all{ labor, materials, equipment, and supplies necessary o maintain n he CM 'VI and C & NW gain s atim landscapes, roadway, and railway rights -of -way in the City at a total cost of $30,775. Police Vehicles Zhe Committee voted unarimm sly to City Council approval of the low bid of Wilshare Ford for the purchase of eight Police squad cars at a total cost of $105,116. Alderman Newman congratulated staff an its thoroughness in investi- gating this purchase. Church Street Boat Ramp Dredginq Ibe Committee voted unanimously to City Council approval of the low bid of Case Fquipment Company for the are -month rental of one excavator and one wheel loader at a total cost of $12,525 for the purpose of dredging the Church Street Boat Ramp. 1 A ` PW - 2/8/93 -2- Ciieange Order #5 - TJ6....3'E+-� tation Center The Committee voted unanimously to recco.uend City Council approval for Charge Order #5 for adjustments in the contract with B i nderman ConstrucrUm Co. for the cKu truction of the Transportation Center in the amount of $8,969.27. Change Order #5 - Basin S06/S13 - Relief Sewer System The Committee voted unanimously to re i City Cm=il approval for Charge Order #5 for adjustments in the contract with McNally Construction Co. for additional work on Basins SO6/S13 in the Relief Sewer System in the anmmt of $14,213.89 and extend the contract period by 94 days. 46�� {�3 o-=�WWP-"4vt. A Docket 29-2A 93: Special Event Permit - Amaral Garden Fair The Committee voted unanimously to City Council approval of a permit to allow the Garden Council of Evanston to use Raymond Park for their 43rd Annual Garden Fair on May 7 - 8, 1993 and waiver of fees for services provided by City staff . Docket 30-2A-93: Resolution 19-R-93 - McCook CUP Sta ed Reservoir The Cammittee voted unanimously to rem City Council adoption of proposed Resolution 19-R-93, which expresses City of Evanston support of the McCook Chicagcland Uhderflow Plan Stated Reservoir Project. Docimt 31-2A-93: Ordinance 3-0-93 to Cable T.V. Franchise The Chair recognized Mr. David Haworth of the Cable Communications Commission who explained the reason for the Mr. Haworth stated that there is a slight chats in the Ordinance and W ibit A in that all references to Channel 50 should be deleted and replaced with the words "current com mLity channel." The Committee C n erred with these Suggested �- •� .�.....ts . Tine Committee voted unanimmisly to City Council introduction of proposed Ordinance 3-0-93, as amended, which would authorize the City Manager to enter into an A :.......t that would amend the Cable Television Ftwxl ise Docket 140-6A-92: Ordinance 6-0--93 - Sale of W& m Beer & Wine in Grocery Stores Alderman Newman directed a question to the City Manager regarding whether we could raise the anm3al license fee to $5,000 for the sale of warm beer and wine in stores on the basis that we will have increased costs in regulating and enforcing the ordinance. Mr. Anderson responded that the annual fee could be raised if the Council desired, but we might want to wait and see how much regulation will be required. Alderman Newman continued that he believed we could raise the initial fee to $25,000 or $30,000 and the arnrtual fee to $7,000 from the proposed initial fee of $20,000 and annual fee of $2,500. A & PW - 2/8/93 -3- Alderman Rainey commented that the nwnager of the Asbury Market had indicated to her that the proposed $20,000 initial fee for the license is above and beyond what he can of ord. to pay, especially since wean beer and wine would be available at other locations. She suggested that revenue from the municipal ligilor tax will increase if this Ordinance is approved, and suggested that the City earmark some of this additional tax revenue for enfc--.:..,..:...L as opposed to increasing the renewal fee. Alderman Newman stated that he could easily see raising both the arousal fee and the initial fee because the large chain stages could afford to pay it and are going to realize tremendous profits and increased business throughout the stores because of the privilege of selling liquor. Alderman Rainey disagreed. She stated that Alde=g3n Newman was missing the point; the Asbury Market world leave twat if it wasn't able to compete. She stated that we were giving an unfair advantage to the larger stores and putting the neighborhood stores at a great disadvantage. After discussion, the Committee voted unanimously to City Council introduction of Ordinance 6-0-93 as proposed. Docket 141-6A-92: Ordinance 7-0-93 - Sale of Warm Beer & Wine in General Merdsandise/Diruq Stores Alderman Newnan moved to hold proposed Ordinance 7-0-93 in Committee. The Ordinance was previously tabled in Committee and should be removed from the City Council Agenda. The Camdttee voted unanimously to table this item in Committee and to rermaue this docket item from the Council Agenda. Docket 33-2A--93: Ordinance 9-0-93 - False Alarm Ordinance Alderman Rainey asked for clarification as to the manner in which charges are assessed, i.e., per institution, per address, etc. Duty Chief Berkawsky ....st,,....1ed that charges are made to the address from which the alarm originates. After discussion, Aldernnan Rainey crioved to auTme nd the Ordinary in Section 9-11-6 to retain the annual permit renewal fee at $10 for alarm users and $25 for Central Station answering services. The Committee voted unanimously usly to the amended Ordinance 9-0-93 for City Council introduction. Docket 34-2A-93: OrtUnanrce 10-0-93 - No Parkinq Zone - Payne west of Green Hay The Con nittee voted unaxamously to City Council introduction of pxap need Ordinance 10-"3, which would prohibit parking on the north side of Payne Street between Ashland Avenue and Grem Bay Road and allow parking on the south side in the same :section. Docket 35--2A-93: Ordinance 11-0-93 - Speed Limit & Parkinq - Colfax/Ridge The Comdttee voted unaruimxmly to City Council introduction of proposed Ordinance 11- -93, which would reduce the speed limit an Colfax treat between Ridge Avenue and Sheridan Road to 20 mph, and move the legal parking an Colfax Street from the south side to the north side between Ridge Avenue and Noyes court. A & PW - 2/8/93 -4- Docket 36-2A-93: Ordinance 12-0-93 - Expansion of Parkinq District "M" to Me Committee voted mvinimously to re-. . , ., ;_ I City Council introduction of proposed Ordinance 12-0-93, which would add the east side of Wesley Avenue betwen Church and Davis Streets and the south side of Davis Street between Wesley and Asbury Avenues to Residential Exe g3tion Parking District "M." Docket 37-2A-93: Oxdtr==e 13-0-93 - Ruction in Class B Liquor Licenses Mie Committee voted unanimously to City Council introduction of proposed (ordinance 13-"3, which would reduce the number of Glass B Liquor Licenses by acre due to the closing of The Keg Restaurant, 900 [rove Street. Docket 38-2A-93: Ordinance 15-0-93 - Sewer User Rates In response to a question from Alderman Neuman regarding the effect of increased rates an the average business or homeawner, Public Works Director David Barber responded that the increase was about $4 per month. After discussion, the Committee voted Ur inyuSly to City Council introduction of proposed Ohrdirgince 15-0-93, which would include the new Sewer User Charge Rates in the City Code, effective March 1, 1993. Docket 39-2A 93: Ordinance 16-0-93 - Class R Liquor License - Blind Faith Cafe Aldeaman Ne+amman stated that he had a rest from the Deter area neighbors to share their with this Committee concerning the expectation that the hours of aervice will be enforced. At this time, Mayor Barr joined the Cournittee and stated that at the last Liquor Control Commission mm:aeting the neighbors were extremely cooperative, and they talked in terms of how it would work and what ,Gould happen if Mr. Lipschutz (owner of The Blind Cafe) sold his business. They seemed very accepting of the liquor service and use mainly -- - . -.=..i abort what would happen it Mr. Lipschutz went out of business and new owners were not as v....,i+ "tive. The Mayor stated that she assured them that we do mat transfer liquor lies, and a new owner would have to go through the formal application process. Alderman Newman asked that the Committee be provided with minutes of meetings where these are contested situations in order to get a better understanding of the considerations. After discussion, the Committee voted unanimously to re------ . -.d City Council introduction of proposed Ordinance nark 15-0-93, which would allow the issuance of a Class R Liquor. License for the dispensing of beer and wine with limited hours of service to the Blind Faith Cafe, 525 Dempster Street. ' . A & Phi - 2/8/93 -5- Docket 20-1B-93: Ordinance 1-0-93 - Class D Liquor License - IGanishi, Inc. - 624 Davis Street -- For Council Adoption CiW Wff1 OF Fes[ 3, 1993 Questions on the Sills List will be answered in writing by the Purchasing Agent. The Ca mdttee voted 4 - 0 to .. � .. � j.„, w i City Council approval of the Bills List for the period ending Feb u ty 3, 1993 in the amount of $1,577,889.95. TICM: to Bills List Inquiries The Canmzaication was accepted. Residency Requirements - Police and Fire Alderman Newman directed a question to Chief Jacobi an whether there would be an advantage in neighborhoods to have a higher percentage of the Police Force living within the City limits. The Chief that this is a goal that many cities are now trying to accomplish. Same cities are even providing incentives such as rehabbed housing units to encourage local residency. Alderman Newman also asked if there was a that there would be a decrease in the number of applica- tions for Police positions if there was a residency requirement. In Human Resources Director Judith Witt stated that she did not believe it would affect the rnnmber of initial applications, but it could become a factor at the time when employment offers are made. At this time, Alderman Roberta Warshaw joined tim Committee. She stated that she this reference because she saw a two -tiered benefit to the City: first, it increases sensitivity to the eoman-dty if one lives here; and second, we get the added benefit of the presence of Police and Firefighters even when they are not on duty. This is a big plus in times when jobs are difficult to get, and these jobs are plums . If at some time in the future there is no unemployment problem, we could always rescind the requirement. Regarding the concerns about housing, she explained the First Time Homebuyers' Program wherein recnti,ts, who live in the City for a year, could apply for a mortgage at low interest rates. The income starKdards are from $33,900 for one person to $63,900 for a household of eight. 7hi.s Program has been very successful and, in most cases, recruits would qualify. After same discussion, the Committee agreed to direct the City Manager to draft an Ordinance for Committee consideration which would require new hires for Police and Fire positions to reside in LVanston. The Communication was accepted. A & PAP - 2/8/93 -6- purchasinq Procures includinq Selection of Professional Services in Excess of $5,000 The Chair moved to hold discussion of Purchasing Procedures for the next meeting. The Committee unanimously agreed. Americans with Disabilities Act Survey The Cazmmication was accepted. In �;.y� �.,ae to a question from Alderman Newman, Building Operations Director Max Rubin stated that most of our efforts under the Americans with Disabilities Act must be ecnpleted by 1995. Aldeaman Newman stated that this is an example of a mandate without funding. It is a big job, and it is going to affect a lot of businesses in taxi because they are caaplying with the Illinois portion of this. Follow -Up Report on December 1992 Fire Department Report The: Coa u=Ucatian was accepted. Alderman Rainey stated that she wmild be asking fox- a similar report an institutional fires in the future. Special Event - Marathon throucih Sheridan Road fram Isabella to Howard The Conmu nicatian was accepted. ite�ic nest to Install Harmers in Cent l-Gruen Bav Area Tha Cornnanicatian was accepted. Appirwal of Process for E-t I ad nation of Gvpsv Maths The Ca¢mn aLication was accepted. In c.at.....se to questions from the Chair, Director of Parks and Forestry, Don Wirth, stated that residents would be notified of the date of the application of the insecticide, which will be dare by helicopter. Meetings and hearings will be held and the process explained. People with allergies will be able to sign up so we will know who they are. Staff will return to teh Committee with further information prior to the applicatin of the insecticide. Auroral Safety Report The Communication was accepted. The Amoral Report for FY 1992 will be tmmaitted to the Committee in May. Monthly Summary of Vehicle Accidents T4-e Communication was accepted. Alderman Rainey noted that this report did not include information on whether accidents were preventible or not. She asked that this information be included in the future. 9 u 11 Y . Y . . .. . Ih A & PW - 2!$!93 -7- 276-12A-92: ardinarnce 99-0-92 - Aggressive Panharx l inq Aldexma n Newman stated that he •had given aggressive panhandling a lot of thought and he would like to have his comments reflected in the minutes. He stated that the -.,.... - -, about panhandling has been the subject of frequent calls from senior citizens, residents who live close to downtown, and many business owners. It is a serious problem and mach more so in the warner weather. He stated that he had consulted with a number of Police personnel an the subject and quoted some of the „rs of Police Commander Arthur Ersler from a 4, 1992 after a nesting regarding the hamaless : He believes that " .... the number of homeless in Evanston has grown beyond Evaristarn's capacity to deal with them. [$ to 30 or 40 nameless people are on the streets now - some pose a definite threat to the community, others a nuisance. isance. EPD shares with everyone the desire to help the needy, but better screening is needed." Aldernei n Newnan stated that he subsequently spoke to the Chief of Police and it seem that, while we don't have total a ,..., ..� an this, sane percentage of the regular panharx leis have long criminal histories, so people should understand that some of the people who have been involved with what is perceived to be an aggressive panhandling problem are riot just the people that all of us care about - the person starling on the street corner who is so poor that he can't get something to eat •- but people who have had histories of being involved in serious criminal activities. He stated that, with all that in mind and after discussions with the business core m unity, the EScecutive Director of the Chamber of Commerce, the Chair of EVKM, and a number of business owners, it is apparent to hire that there is a problem downtown and it has became more serious . Cm of the foot patroinwi said d-ere has beci-, a dramatic increase in the last two years, and he has received regular c m plaints . Aldermen Newnan colntirwed that, with that background, this is how we began to look into the idea of not making our downtown as panhandler-frierxily. He stated that he is .:,3 about whether our not we are inviting people fro a outside of Evanston to use the service that we provide for the homeless. We are, perhaps, creating more of a problem in the do%mtowrn. He stated that one of his goals is for the City to have a corksciousness and a rLion that when we are the main provider of homeless services in genus of food through the churches and in terns of shelter and day services, we became different from other communities on the North Shore and we run the risk of inviting people who may have criminal back- We have to be aware that the businesses downtown have a lot to overcome in terns of competing with other shopping malls in the suburban area, and we hive to find a way to deal with not only the aggressive, but some of the other people: we might be drawing Li_ After talking to the Police and weighing all of the pros and cons, he stated that he wasn't sure if passing this Ordi.ra would really do the job for us. We have to think about making the churches and the homes for the mentally disabled aware and urge sane of the social service agencies that we fund that our business community is a very important place to us, and it is a very difficult thing for our businesses to cmpete and an undesirable experience for same our citizens - especially seniors. A i PW - 2/8/93 -8- r He continued that over this past weekend he had received calls from senior citizens complaining about being confronted by panhandlers. At least a thousand seniors live in the domtown, many of th ra in their 8019 and 901s, and what might be a harmless situation to many of us is somthing that they take very seriously. For all these reasons her considers aggressive panhandling a safety issue, a Police issue, and a quality of life issue. lie stated that we somehow have to keep this on our agenda. He stated that the Chief of Police had previously stated that an ordinance of this type would be of benefit to the Police Depart- ment. He inquired of Chief Jacobi if we would have the ability to improve the situation withou this Oziinwice. In response, Chief Jacobi stated that he believed that a great deal of can- sciou mess had been praised as a result of consideration of this ordinance. Personnel training has been enhanced in this regard, and there are many agencies that need to work with the Police closer to deal with the increasing of homeless people. The Police will be working on that and also dealing with the safety issues in the central business district and elsewhere. The Chair =mmted that there could also be very detailed internal guidelines for the Police as they deal with these issues. The Chief respanded that this is exactly how they would address issues such as this. After discussion, Alderman Newman moved to table the Ordinance in Committee and ask the Police Chief to report back as to how the internal guidelines affect the situation. The Cbmmittee agreed to table this item. The Committee also reuested a report from the Hwwn services Committee regarding their consideration of a voucher prcgram. Zhere being no further business, the meeting wns adjour;iad at 9:01 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary Mdst," of Fr =Uaxy 22, 1993 Members Present: Aldeanen Each, Nelson, Newman, Paden, Rainey, Wollin Staff Present: Aedamm, Anderson, Barber, Berhowsky► Brenniman, Casey, Z . Edwards, Figure -Ili, G rodsky, matt, matter, Jacobi, Jennirigs, Larson, fin, fir, Shmutk, Taylor, Tankinson, Wirth, Witt, Presiding Official: Alderman Cheryl Wollin 5 09M [F ACTIIM: Zhe meeting was called to order at 8:10 P.M. by the Chair. Minutes of Febrvat:v 8, 1993 Meeting The Committee voted unanimously to approve the minutes of the February A, 1993 Cammmtittee meeting as submitted. Response to Sills List In uiries The Communication was accepted. Purchasinq Procedures, includinq Selection of Professional Services in Ems of $5.000 Ito Chair stated thatimckground infozmation for Purchasing Procedures had been received by the Committee for the last meeting, and that discussion had been postponed until tonight. She noted that the indication was that these mumps were the first in a series that will address purchasing practices and asked staff when information an local preference and minority/women utilization would be avail- able. In x,--an,.n,ie, the City Manager stated that same of this information could be fow4 in the Policies and Procedures attachment to the February 1 n= randmn from the Purchasing Agent. He stated that staff is still working through the legal aspects to determine how preference and selection criteria will be estab. - lished. Alderman Rainey stated that she would like to see #9 under Selection Criteria on page 4 include Evanston as the w,,(.. Focal Office. In that way, if there is an Evanston firm vying for a contract or service, they would get the extra five points. The Chair agreed. She stated that the intention has always been to support local businesses and services. A & PW - 2/22/93 --2- 'the Committee voted unanimously to emend the Policies and Procedures pertaining to the Selection of Professional Services/Consultants to include Evanston in the designation: Perrmnnent Local Office. 9a Camnzaicationn was accepted. Fire Department Monthly Report - i maary 1993 In to a question from Alderman Nelson an the kind of .:.,xr ....se team that typically goes out on a lock -out situation, Deputy Chief Berkmmky led that the Fire Department sends a 3-man engine company. Aldermen Nelson wondered how often it would be possible for arse person in a car with a tool kit to . r ... 1 to a lock -out call, and if these situations are typically Berkowsky explained that the mason for sending out the 3-man teem was to amid having an engine company out of service. There must always be at least three men with an engine for the engine to restrain in service. This 3-man team would be able to respond to another ....:. y..... f from a lock -out situation. He added that only in about ten r�..:...i of loch -out situ- tions is there a real Alde um Nelson suggested that m Wbe lock -outs could be handled by the Police Department in the ten of the times when there are real r....�y;a...ies. 'This would be more economical and a more efficient use of personnel. Mien, if necessary, the Police could call the Fire Department. He stated that his preference would be to civilianize this particular duty thereby eliminating the necessity of having three or four Firefighters making these kinds of calls. The City Manager stated that he believed it more avk"..Vlate to have the Fire Department to lock -outs rather than the Police, and the reason relates to effectivcf,-:s. During a lock -out si m-}ion, a fire engine comparry *mains available for other emergencies, whereas & Police Officer would have to be taken fran his beat at a time when there -dghr be activities of a higher priority. A fire engine company would be more than likely in a stand-by status and able to respond quickly while still being available for other Chief Rant added that the real expense is for fuel, but it gives a valuable service to citizens and is good public relations. Alderman Pm ney stated that it would make move sense for lock -out calls to be directed to the Building Operations Department during the day. They are the most departnent to to lock -out calls. Alderman Fsch asked if there was a sizable percentage of lock -out calls from Northwestern Lhiversity. Deputy Chief Berkowsky - . k.,...;ed that for the most part the [university uses their own Department of Public Safety for these calls. 'Ilse Commmication was accepted. Water Treatment Cheraicels The Committee voted unanimously to City Council approval of the low bids of Calgon Carbon Corporation for Carbon at $678/ton; of General Chemical Corporation for Aluminum Sulfate at $125.43/ton; of K.A. Steel Chemicals for Chlorine at $139/torn; of L.C.Y. Ltd. for :yfrofiuosilicic Acid at $130.48/tan; of Sweetwater Itcinsologies for Liquid Cationic Polymer at $.309/lb. for the furnishing and delivery of water treatment chemicals for the period March 1, 1993 through February 28, 1994 at a total estimated cast of $132,026.05. -I , Y u . , Mill .41 1 . ,Iu Ai, A16. I I IIIIi� JLliLiiIVIIiiu . ' A 6 PW - 2/22/93 -3- Water Meters The Oxmdttee voted unanimously to :.;.... _ 1 City Council approval of the low bid of Water Products, Inc. for all maters except for the 5/8" disc meters; and the low bid of Water Resources, Inc. for the 5/8" disc meters at a total cost not to exceed $64,300. Pali J .,j,Jate for Water Tteatment The Committee voted unanipx sly to City Council approval of the proposal frcm Hydranics, Inc. to contimm to provide poll .l, _ur l „ate SR 7641 to the City at a price of $7.65 per gallon and assist in the preparation of a corrosion control study, which is required as part of the City's compliance with State and Federal EPA requi rents. Change Offer #2 - Area III, Phase II Relief Sewer Project The Committee voted unanimously to City Council approval for Change Order #2 for adjustments in the contract with the DiPaolo Company for the construction of the Flood Relief Sewer which amount to a $10,556 credit. F'leetwxidliou da n Front Entry Project Aldeanm► Rainey stated that this is a case rime five points would have weighted the bid in favor of the Pinel Andrews Construction Company. They are an Evanston fins, and their bid is 3% more, totalling $572 out of a total bid of $21,000. M-A stated that she believed this company was worth considering unless the Recreation Board has some reason for not -;,_-_ling then. The City Manager stated that, if we are going to use local preference, we have to announce this fact before going out for birds. The difficulty is to establish a legal basis for the preference. Alderman Newman stated that he couldn't believe that we are the only City in Illinois without local preference, the problem couldn't be that difficult to solve, and he looked forwerd to the new Policy on Purchasing Procedures. Alderman Rainey stated that if we are really bound to vote for only the lowest qualified bidden, there is really no point in knowing who the other firms are or what their referernces are. After discussion, the Committee voted 2 ayes - 4 mays (Alden Esch, Newman, Paden, and Rainey) against accepting the low bid of Heir Construction Company, Inc. for the furnishing of all labor, materials, and equipment necessary to complete the modifications to the main entrance at the Fleetwood/Jourdain Cammmnity Center at a total cost of $21,028. Docket 41-2B--93: Resolution 38-R-93 - Reserved Parking Space for Disabled - 827 Hamlin The Committee voted unanimously to City Council adoption of proposed Resolution 38-R-93, which would authorize a reserved parking space for the disabled at 827 Hamlin Street. A 4 FW - 2/22/93 -4- Docket 42-2A-93: Resolution 39-R-93 - In Support of State Income Tax Surcihar+g�e After discussion, the Committee voted 5 ayes - 1 nay (Alderman Nelson dissenting) to .. —_ I City Council adoption of proposed Resolution 39-R-93, which would indorse the c cate Income Tax Suxch age. Docket 43-2B-93: Ordinance 27-0--93 - S.A. #1396 - Pavinq of Iawndale south of Grant 7 he Committee voted unanimously to City Council introduction of parOrdinannce 27-0-93, by which the City Council would authorize the paving of Iawdale Avenue south of Grant Street under Special Assesamertt #1396. Docket 44-2B-93: Ordinance 28-0-93 - S.A. #1397 - Pavinnq of Prospect south of Grant The Committee voted unnani mmly to City Council introduction of proposed Ordinance 28-0-93, by which the City Council would authorize the paving of Avenue south of Grant Street wrier Special Assessment #1397 . Docket 264-22B-92: Ordinance 110-0-92 ParkirnQ Tax System Rate Changes The Committee voted unanimously to remove this docket from the Agenda. Docket 45-2B-93: Ordinance 33-0-93 - Increase in Parking Tax Aldermen Newman that if this Ordinance is adopted, we w Aad generate appzoximately $300,000 and these funds would be adequate to maintain the cash flow of the Parking Rand. He questioned why staff as part of the budget a $568,000 increase in the meter rates. The City Manager responded that there are two reasons: are is that the change in the meter rates is a user charge that is more related to time; and the secand is that in his opinion it is a mistake to take a step to ��e a tax without nuking sure that you are doing sa nething other than just putting a bard aid on. He stated that he is �:.........�..1- isng a long-term solution, and the change to user charges solves the problem in the Parking Fund for a much longer period of time than the paxldng tax increase. Aldernan Nelson asked if there was a commitment to re-evaluate the rawer of spaces that might be made available, especially in the Central Busirness District. The Manager that he had only had same preliminary discussions in this regard. Alderna:n Newman stated that there doesn't seem to be any problem with the Parking Fund. He stated that he had discovered that we already have a tax on parking spaces that raises $300,000 a year and goes into the General Fund so, in a sense, the Parking Flnhd has been continuously subsidizing the rural Flrrd. There are a lot of policy implications behind that. If we were not taking the $300,000 tax an these parking spaces and putting it into the General Fluted, we would have a Parking System imbalance. What we have done on a number of occasions is put pressure on the Parking Fluted, which has made decisions like raising meter rates and taxes necessary, when the zeal battle plane ought to be in the General Ftud. V A i PW - 2/22/93 -5- Ald mom Newnan continued, if you take this a step further and if you look at the transfers we have made in the last five years from the Parking Fund to the Gmwscal Fund, you can see that the Parking Fund, if it had all its money, we would not aced to do anything tonight, either an the meters or this proposed tax increase. Alderman Newman stated that he would _ :,, ,.....:..1 to the Caemittee to ".1 to the Council that the long-term objective of this City in regard to the Parkin Fed be to keep the taxes raised by parkin in the Parkin Fund and stop this business of taking money from the Parking Read to subsidize the General Fund. If we can't get Ccuncil to make the tough decisions to cut spending to keep the property tax levy down, then we are going to have to face reality. He stated that he didn't believe the Parking System should be used to subsidize the General Fund. The City Manager ..c-,jv-&Jed that if a decision had been made some five years ago to put the money into the Parking Fund, k--,— Ly taxes today would be higher than they are. He stated that an two occasions he took a look at this to try to make a determinatian as to 4m trer the taxes should go to the General Fund d or the Parkin Fund. What we reed to do before we do anything else is to make sure we are not using any one-time revenues for ongoing expenses. We reed to control expenses so that we are an a stable, lanq-term, good structure, and that's an absolute necessity. It will, be at least another year before we are at that point. Alderman Nelson stated that he recalled that there was a justification for the transfer of sa.r of these funds from the Parking R d to the General Fund, and that was that the General Fed was used to provide Police services, among other things. Since Police services are associated with the enforcLvmt of parking regulations, it was considered to be a reasonable subsidy which was spread through public, private, institutional, and tax-exempt sector parking lots. It was believed to be a fair way to generate a certain amount of nmkey to provide for broad -based services which were being utilized by all institutions. He stated that he is not sure he would support Alderman bkNm-m's resolution at this stage because it doesn't take this factor into a.ccmmt. He added that he certainly endorsed the that we shouldn't be raising taxes, but Alderman Newsman's approach doesn't address the philosophy behind the transfer from the Parking Fund. Alm Rainey commented that it really never was a transfer from the Parking Fund to the General Fund. The parking tax was created solely for the purpose of balancing the General F1hnd. She stated that she was very about increasing the meter rates and, in fact, if we do add an additional parking tax and dedicate the increased revenue to the Parking Fund, the tax will be spread across every single lot or facility that charges for parking. The original parking tax was imposed to finance the General Fund. . V A & PW - 2/22/93 -6- Alde man Newman stated that he appreciated Alder Nelson's point, but his .. ,,:..:._. was two -ram y .1; one is the tax arxd the other is the transfers. He stated that he was that we not be backed into a corner and find that we have to raise meter rates because of sore policy that has something to do with other than the Parking Ftnd's ability to support itself. Considering that we are doing all these outlays for shopping centers that are going to compete with the downtown business district, and the City is actually putting out money in some ..: s to create parking spaces for competitors of the downtown and some of the smmll business districts, he stated that he would like to be able to make the meters a function of whether we think it is in the best interest of theme shopping districts to raise the meter rates, not because we haves other fiscal demands an the City. He stated that he considered it especially important not to raise the meter rates now considering we are in this process of having these shopping centers built out west because we are already being told that they are going to heavily compete with the d intown business area and some of the neighbadxx)ds. He continued that he didn't went to take any actions based on the overall fiscal situation that will hurt small business in this town. He stated that he is reluctant to ask downtown businesses to ask their custoners to pay more to shop these. If we same day think it is marketwise to raise the meter rates, then let's do it, but let's do it at a time when our small businesses can deal with the petition in a fair way. He staged that he is opposed to raising meter rates but, if the only way we can get around it is with the alternatives suggested by the Mayor's Parking Committee, he will move as a substitute to the City Manager's that we adopt the resolution of the Parking Committee to increase the Parking Tax. After this discussion, the Committee voted unanimously to introduction of proposed Qrdinance 33-0-93, which is the +;., - ..latian of the Mayor's Special Parking Committee, in lieu of the original Ordinance 110-0-92, Parking System Rate Changes. They also voted tx-fieninrKmly to suspension of City Council Rules and adoption of proposed Ordinance 33-0-93 . Docket 42-2A-93: Ordinance 3-"3 - AminxkWnt to Cable T.V. Franciuise A,.,�:...�.t - For City Council adoption Docket 140-6A--92: Qrdinance 6-0-93 - Sale of Warm Beer & Wine in Grocery Stores - For City Council adoption Docket 32-2A-93: Ordinance 8-"3 - Ambulance Fee Ordinance - Fbr City Council adoption Docket 33-2A-93: Ordinance 9-"3 - False Ala= Ordinance - For City Council adoption Docket 34-2A-93: Ordinance 10-0-93 - No Parking Zone - Payne west of Green Bay - For City Council adoption Docket 35-2A-93: Ordinance 11-0-93 - Speed lAndt. & Parkinq - Colfax/Ridge - Fbr City Council adoption , 0 A & PW - 2/22/93 "7- Docket 36-2A-93: ordinance 3-2-0-93 - Expansion of Perkinq District "M" - For City Council adoption Docket 37-2A--93 : ordinance 13- 0-93 - Reduction in Class B Liquor Licenses, For City Council adoption Docket 38-2A-93: ordinance 15-0-93 - Sewer User Rates, - For City Council Adoption Docket 39-2A-93: Ordinance 16-"3 - Class R Liquor Licer:se - Blind Faith Cafe - Far City Council adoption c y Tm OF FURY 3, 1993 Questions on the Bills List were answered by the Purchasing Agent. The Committee voted 6 - 0 to City Council approval of the Bills List for the period ending February 17, 1993 in the amount of $3,573,736.37. Other Business Alderman Rainey asked for a staff memarwxh n an the exact chemical breakdown to be used in the spray that will be used to eliminate gypsy moths. Don Wirth will transmit this information to Committee as soon as it is received from Abbott Laboratories. Alderman Newman called attention to an interesting article in toddy's CH ICAM 'iRIEKM cn the editorial page about the panhandling laws passed in San Francisco, Atlanta, Santa Barbara, and Seattle. 1!he article especially rioted that many progressive cities that have generally been very generous in their efforts to provide services to the poor have enoauantered some of the situations that we have encountered in Evanston. He stated that the reason he pointed out the article was became there was a Letter from the ACI1J to our Committee at, the last meeting that indicated that the panhandling law that we were pssing was clearly unconstitutional. Our own legal counsel had researched that ard, evidently, this article which appeared in the national law journal cites several situations which strongly support that the idea of a panhandling ordinance is constitutional. There seems to be much debate on that issue, and this article is a breath of fresh air. Alderman Paden asked for a meeting of the Legal Sub-Cminittee to discuss the success and progress of the Law Clerk position recently added to the Iaw Department. 'There being no further business, the meeting was adjourned at 9:01 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary i P(NU VCRs Meeting of Mardi 8, 1993 Members Present: Aldermen Fsch, Newman, Paden, and Rainey Members Absent: Aldermen Nelson and Wollin Staff Present: Adwmus, Anderson, Barber, Casey, Dittmer, Edwards, F.lg, Fair, Figurelli, Hill, Hunt, Hunter, Jacobi, Jennings, men, Ney, Scftmeder, ft)nk, Taylor, Rbnkinsm, Wirth, Witt, Zi,,.-.._u.�.. Presiding Official: Alderman Arthur B. Newman SLVISW CV ACTMM: Ike meeting was called to order at 7:39 P.M. by the Chair, Aldei :an Arthur Newman. Minutes of February 22, 1993 Meetinq The Committee voted unanimously to approve the minutes of the February 22, 1993 Committee meeting as submitted. She amAir anroeu>ced that, in deference to the early attendance of Alderman Roberta Warshaw at the meeting, he would vary froze the Agenda and bring up discussion of the matter of residency requirements for Police and Fire persaarmel, which she originally referred to this Committee. Docket 54-3A-93: Residencv Requirements Alderman Warshaw explained her reasons for referring to the Committee the idea of requiring Police and Fire personnel to reside in Evanston. She stated that she was outraged after she read time mmno from the Director of Humman Resources on this matter. She stated that she made this reference early last Summer believing that it would be a positive move in that it would allow for a safer and more secure environment. Alder are mg4xsed to make the policies, and staff is supposed to implement those policies and administer them. She continued that the memo is nothing more than a policy statement with no factual data to refute her "......:�. !adorn. If stuff doesn't believe that Aldermen are correct in their ideas or assummptiom, they should do a little research. We don't know that there will be an impact since no one did a study of other communities where new recruits to the Police and Fire Departments are required to live within the vammmauiity. It is an insult for staff to say we don't like it, without analysis or data to back it up.. Alderman Warshaw went on to say she believed we would have a much more sensitive Fire Department and Police Force when they make the same kind of commitment to the City as other residents, and when they are around all day and are spending their money in our City. She stated that she would recommend that the Council vote in favor of the Ordinance because there is no basis for not voting in favor. If staff does not like it, let them do some research and find out wiry it doesn't work and come to the Council at a later date and ask them to amend the Ordinance. She stated that she hoped the Committee would agree with her, and she could see no reason why the Ordinance could r-nt be introduced this evening. A i PW - 3/8/93 -2- In to Alderman Warshaw, the City Manager stated the purpose of the memo certainly was not to insult any Alderman. Staff was asked for their professional opinion of the Ordinance's impact on the City, and it was not intended to be a survey of other commLrLities or the result of extensive research into the practices of other cities. It is in response to some of the questions that were directed to staff by the Administration & Public Works Committee, and is the honest opinion of individuals on the staff. He suggested that circumstances in Evanston with regard to the impact of this Qrdi.nance an the Police and Fire Depaxi q + are unlike those in any other catty that he could ,v me off -hand becw=0 of the unique characteristics of housing and housing covts with rela- tiomOUp to the jobs and salaries. He stated that he was not sure if additional information from other cam miaities would be particularly helpful and apologized to Alderman Warshaw for any offense caused by this He continued that he believed it was responsible for staff to bating its opinions to the Council. Alderman Rainey ..........:-.red that there is a geographical resident requirement for public safety employees and asked what the limits were. Homo Resources Director, Judith Witt, c k..,.-Led that the boundaries for Firefighters are 22nd Street (Cermak Road) an the south, Router 59 (tear Naperville) on the west, and Route 120 (near Waukegan) on the north. There are to residency limitations for Police Officers. Alderman Newnan stated that his is that, several mouths ago, nine Alder- men called a special meeting of the City Council because they were ,........ �... 1 about our public safety, and ono of the itsas "hat tonne out of the meeting was the idea of Police residency requirements. During these last several months, he didn't believe the staff work that rent into this consisted of more than an afternoon. He stated that this m>emorandi.m is an argument fox ' Aldermen having their own staff. Whether Alderman Warshaw is right or wrong, this memo hasic- ally presents the arguments against residency requ *-its . He continued that he believed that sare•whete there is a community unity that benefits from having its officers reside in the co mmmity. In order to have the policymakers of this City make a decision, the pros and the cons have to appear in the research. Alderman Newman stated this is a vary serious issue to the members of the Council; same of us are frustrated and want to do something about what our constituents are saying to w. on the issue of crime. We know that it is difficult to hire Officers because of budget considerations, and we were looking at this issue because many of us had been told that there is a benefit to a residency requirement. He stated that he Would have had a lot more ic:sk+ca. L for the memo if there had been a balanced appanch, giving the pros and cans, which would have put us in a position to maw a fair decision and to give Alderman Y Warshaw's idea fair cansideration. Now, what we have before us is only the cons, and we all know that Council will be very reluctant to vote for the Ordinance because of the negative staff �;.........�..dation. Alderman Warshaw commented that she was not saying that she was right or wrong, but that she had come up with an idea and she had heard no negatives until this mew. If there had been information available when she made this reference several months ago, it should have been presented at that time. A & PW - 3/8/93 -3- Alderman Esch stated that it is obviously necessary that the matter be referred back to staff for more information. We should not consider the matter until adequate research is dorms. Alderman Rainey agreed. She stated that she would like to have information an a few suburban commmaities who have this residency requirement and she would appreciate getting a statement from both the Fire and Police U ions regarding this matter, preferably for the next Committee meeting. Alderman Warshmw stated that she would also lilac to know the number of applications received for each job offered and whether our ability to get qualified applicants would be threatened by a residency ordinance. she stated that she believed we have highly qualified Police and Fire Departments, and she in no way wanted to jeopardize the ability to get highly -qualified applicants. Alderman Painey added that she would also like to have the number of Police Officers and Firemen who do live in Evanston. Alderman Esch wanted to know if there would be any impact an those who already live in Evanston since the Ordinance would only affect new hires. The Chair stated that he would like to have information from any city that does have the requirement whether or not they feel it has been an asset in term of providing a presence in the community or any other benefit. Alderman Esch stated that she would also like to know the reasoning behind the limits an the territorial boundaries currently set for Firemen. After discussion, the Committee voted unanimously to hold this matter in Committee pending the additional information requested for the next meeting. ResPonse to Sills List Irmguiries There were no inquiries. 1992 Summary of Vehicles Zbwed The Chair thanked the Police Chief for the work an this Summary, and stated that he was glad to see that most of the cars towed were owned by norr-residents, and that most of the towing occurred in clearly marked tow -away zones . Alm Esch asked if there was a problem with towing companies that drop off vehicles on our streets and leave therm for disposition, and whether we have army way of knowing that. She stated that in the past there have been vehicles brought in from outside the City and left an our streets. Chief Jacobi �.:..,r....Jed that there have been occasions when we learn about this that we visit the towing companies, ticket the cars, and have them remm mr+ed . After discussion, the communication was accepted. I. J I . Y II . .1.1 mi 1 Ii IIL nN YY Y 11 M 111 "a 6ILII, A & PW - 3/8/93 Purchasinq - Local Preference -4- In ..U4,J wwe to Aldaanan Newmsn's question whether the essence of the opinion means that the difference between two bidders mist be no more than 3% or $1,000 for us to consider there to be no difference, Corporation Counsel Herbert Hill responded affirmatively and added that a reverse approach would be this would affect contracts of approximately $33,000 or less. Alderman Newman asked why those figures were chosen. The City Manager ae-�r..,.Ied that approximately 65% to 70% of the total number of contracts that come before you would be affected by this, but the large construction contracts would not. They constitute a very different sort of cixcumtance in most situations because of the large numbers. He stated that this will affect the policy for the acquisition of materials as well as equipment; we have a number of purchases that are small and that occur over the course of the year. 'This policy is intended to apply to them also, and $1,000 is a reasonable amount to apply here. Alderman Nev pan stated that his was when we build large projects that we support Evanston business when we can and that we try to keep same jobs in Evwstan. The City Manager responded that typically on large contracts we have not had local bidders, and if the Committee wishes to proceed with this, we will attempt to develop policies that would specifically lay out homy this could be done. For example, in a case where you had two Evanston bids within 2% of each other, they would understand what the rules are. If we put this policy into per, any bid that comes after this would have to abide by these rules. After discussion, the Committee agreed to have staff cane back with an Ordinance incorporating new purchasing procedures. Purse -- Change Oar #7 - Interim Iibrary Site The Comm mication. was accepted. At this point, the (tsair recognized M. Lillie Kosberg, a 32-year resident of Evanston, who presently lives near Hinman and Davis. Ms. Kosberg wanted to voice her displeasure with the snow removal efforts and time deterioration of other City services. She stated that she could how the school parking lots were cleared first marry years ago so people could have some place to park while the snow was being cleared in a timely fashion. She suggested that temporary signs could be put up the night before streets are going to be cleaned so that people would not park there. She said that she was very frustrated and totally mind - boggled by the lark of snow removal. Alderman Newman stated that in the Hinman area it is a very difficult situation because there are a lot of businesses and a lot of seniors in the area. He stated that staff has worked hard on this, but a lot of people are very unhappy and have voiced their concenms to him. Alderman Rainey agreed that our snow removal is not as good as it was a few years ago for the reason that we are inconsistent in applying the rules that set forth the snow removal efforts. People don't know whether they are going to be towed or not or whether a snow emergency .is going to be called. Alderman Newman asked for a staff on the subject of snow removal efforts and that a copy be sent to Mrs. Kosberg. Alderman Rainey asked for a full review of the process of ticketing and relocating cars. A & PW - 3/8/93 -5- Material Tlestinq Services The Committee voted unanimously to _:. I City Council approval of the low bid of Soil & Material Cansultants for material testing and inspection services to ensure that quality materials and proper compaction of materials are used in completing various paving and other capital improvement projects at a total estimated cost of $19,375.30. Procurement Services for New Library The Committee voted unanimously to City Council approval of the low bid of Rosemont Purchasing for the procurement of furniture, fixtures, and equipment for the new Library building at a total cost of $37,500. Police/Fire Cocmmamications Center General Contractor Alderman Rainey explained that the bids were for the renovation of the old handball court in Fire Station #1 to serve as the new Communications Center. Costs were anticipated to be a little over $200,000, the low bid was fray Continental Construction, an Evanston firm, and all of the bids received were close to twice that amount. The E-911 Board sent a request to all of the bidders to deduct certain items and to provide information on unique deductions that they would or propose. When the new bids came back, based on the request to make certain deductions, the low base bid was ACM Associates. The E-911 Board discussed in great detail the selection of the contractor and 1".•%A,&,m ....led that we go with ATM Associates whose bid was about $6,000 less. Alderman Esch stated she had heard that Continental Construction Co. had dome a poor job at Fire Station #4 and maybe we should look into this. Alderman Rainey stated that her recollection was that when the issue of problems at Fire Station #4 came up, there was a very pointed discussion as to the fact that these were problems and some of them were serious. However, no one was placing blame an who caused the problems or crow the problem occurred. She stated that we do have evidence that there rlem some serious problems in the construction at Fire Station #4. The Chair stated that he would like for the Corporation Counsel to mote for the Ethics Board that an March 8, 1993 the Administration & Public Works Comnittee is considering a bid, that information packets came to ..,.. "I ".,. of the Committee after the bidding process closed, and that we are also going to hear from the bidder at this time. The Chair recognized Mr. Howard Andrews of Continental Construction Co. who stated that he was in favor of some type of consideration for local contractors to get local work. He stated that local contractors are familiar with the area and they also employ Evanstonians. In addition, local contractors pay high taxes and they need the work. He stated that Continental Construction felt that they should be considered the low bidder because in the rebid instructions they were asked to submit unique deductions to help lower the cost. The Company pursued this very diligently and submitted a separate letter in accordance with the instructions. If it had been accepted, Continental would have been $9,000 below the low bid of ACM. He stated that ACM was initially the high bidder. He stated that he would like to ask Mr. Joe Becker, who -presents D & B Sales, one of his vendors who is very familiar with this job, to make a presentation to the Committee an their submittal. A & PW - 3/8/93 -6- 7he City Manager stated if this presentation wns Ming the Committee had not already received and analyzed, it would be ina,......,. late at this time. Alderman Rainey offered that the Committee has the information that the unique deducts include the enclosure and sprinklers and the am=t involved. she stated that she believed Mr. Andrews wanted to explain to the Committee why the enclosure wasn't necessary, and the Committee does not have that information. The chair stated, due to time constraints and since this meeting was not designed to go over the merits of each bid presented on this particular project, he would not advise hearing such a presentation. Alden Rainey p�y.,�,,..�..,�.-�.Le�d�{ �that ��ajnnumerous � o`cc�a�si�om, between .the tti�meJ the original bids were re give. a am his i{s.r•�•�•••• _4ati n woo �, the E 911 �dmet with the architects and staff to go over what denudes we would accept, so it is a very familiar issue to the Board, and their was made only after many weeks of study. The Chair suggested that the Committee vote on the ____..._..]ation and that W. Andrews' presentation be reserved for City Council coinsideration. After this discussion, 7be Committee voted 3 ayes - 1 nay (Alderman Esch) to . ..,........1 City Council approval of the low base bid of ACM Associates for the furnishing of all labur, materials, and equipment necessary for the construction of the new Police/Fire Co m rdcations Center at a total cost of $380, 555 . Police K-9 Vehicle The Committee voted-uornanimously to City Council approval of the proposal of Wit -Shore Hurd for purchase of a Fbrd Crown Victoria to be used as the Police K-9 unit at a total cost of $13,139.50. Main Street sewer Rehab Proiect Construction (Phase III - Asburv/Hinman) Aldemm Rainy that she felt that this was a very clear choice and all the work that went into it is laudable. The efforts made on Uie part of those businesses most affected is extraordinary, and they are to be Jsd. The Chair agreed and stated that he wanted to thank staff for spending time working with the merchants. When we do a project of this magnitude, this is a model for how the business community can work with staff in a very difficult situation. Alderman Esch stated that she would like to add her thanks . She stated this is probably the most extensive cooperation that she had seen between the City staff and the merchants on something as disruptive as this is going to be. Zhere was a real spirit of cooperation here that she hoped would be carried over into same other areas. ve Committee thenvoted unanJ,nvusly to City Council approval for the award of the construction contract for the rehabilitation of the Main Street Combined Sewer (Phase ziz - between Asbury and Hinman) to Kovilic Construction Colpany of Chicago at the lowest and best bid of $2,164,010.25. A i PW - 3/8/93- -7- Main Street Sewer Rehab Project Eraineerine Services Alderman Newnan canmmted that the $250,000 consulting fee seemed high and asked the Public Works Director what had been done to verify that this type of consulting could be so expensive. Mr. Barber responded that staff had dome an analysis to determine whether the dollar amount was competitive with rates charged by other firms. Alderman Newman also questioned the 200% overhead cost for hone office staff in the Schedule of Charges and the 185% for field staff. Mr. Barber responded that this is an overhead figure that contractors routinely charge when contracting. After discussion, the Umnittee voted unanimo mly to re—, ., z ,1 City Council approval for the proposal of Harza Envi_..._1.:...ta1 Services, Inc. for engineering sevices during construction of the Main Street Combined Sewer Rehabilitation Project at a total estimated cost of $250,000. Main Street Sewer Rehab Project Ma�✓rwketim/Printinq mous Zoe Camdttee voted tunmily {ii411Ai.lK.J.3 City Council approval for the proposal of Schmidt & Associates (WBE/Local) for advertising, marketing, and printing services for publicity for the Main Street Combined Sewer Rehabilitation project at a total cost of $12,040. MM FUR euMarr: Docket 51-3A-93: City as Formal Intervenor with the IOC Alderman Rainey asked what the sanctions were if a utility failed to strive to comply, and if this is really just a better way to get a handle on the system; or if there is something else behind this. The Chair recognized Ms. Rosanne Dinneen, a representative of the Energy Alternatives Task Force, who ..c-3r..1ed that the proposed rule was subject to change. As a formal intervenor, the City would have the right to testify, to question witnesses, and to secure information through the discovery press, udiich is not available publicly. An intervenor has more power to redraft a policy before it a rule. Aldernnann Rainey asked if the information generated by this would give us a better handle on the coridition of the system. Ms. Dineen Ac..3r..led that it would and stated that, in conjunction with other things that the Task Force is now working on, we asked that this be braaght to the A & PW Committee now because of the fact that Repre- sentative Schakowsky is contemplating legislation to introduce it into Committee. 'line Task Force feels that it is important for the City to sign up as an Inter- venor as soon as possible. Alderman Rainey commented that the information resulting from this Rule really only would allow for an investigation. M. Dineen responded affirmatively and stated that at the moment we don't have that. After this discussion, the Committee voted unanimously to recommend City Council approval for the City of Evanston to became a formal intervenor with the Illinois Cemnnerce Conudssion concerning an IOC proposal to establish an electric service reliability standard for electric utlities. A i PW - 3/8/93 -8- Alderman Newnan rioted that this was excellent work by the Task Foxz a that will serve the City well in trying to get a handle an some of the utility reliability problems. He stated that he very much appreciated the time and efforts of the Task Force. In a r _ r ,...se to Alderman Rainer, Ms . Dineen stated that the City Council would get a list of all Interveruars . Docket 52-3A-93: ordinance 29-0-93 - S. A. #1398 - Pavinq of Alley - Charrcli/Leland The Committee voted unwiimously to .. .,,1 City Council introduction of proposed ordinance 29-0-93, which would authorize the paving of the alley north of Church Street and east of Leland Avenue under Special Assessment #1398. Docket 53-3A-93: Ordinance 35-0-93 - Sale of Surplus Vehicle After discussion on the winirmin bid price to be tusked, the Committee voted unanimously to City Council in *oduction of proposed Ordinance 35-0-93, which would authorize the sale of a surplus vehicle. Staff agreed to report back to the Committee an the minimum price which should be asked for the vehicle based on its "Blue Book" value. Docket 55-3A-93: OxxLi_nm-jce 37-0-93 - Main Street Area Parkinnq Adjustments Alderman Rainer and Alderman: Esch commented that the staff had done a very good job on working out the plan to minimize parking problems in a very complicated situation during construction in the Main Street area. Traffic Frgineer David Jernnings that the Committee ask that Council rules be suspended in order to adopt proposed Ordinance 37-0-93 the same night so that signs could go up and the plan could go iune iately into effect. The Committee unardnmoly agreed and vuted unm3=usly to City council introduction and adoption of proposed Ordinance 37-0-93, which would adjust parking restrictions for the Main Street Area. rrM PREY XX Y Docket 43-2B-93: Ordinance 27-0-93 - S.A. #1396 - Paving i,awndale south of Grant - For Council adoption. Docket 44-2B-93: Ordinance 28-0--93 - S.A. #1397 - Pavinq of Prospect south of Grant -- For Council adoption. C MY BIIYS OF WaM 3, 1"3 Questions an the Bills L,Jbt were answered by the Purchasing Agent. The Committee voted 6 - 0 to City Council approval of the Bills List for the period ending March 3, 1993 in the amount of $1,635,058.63. There being no further business, the Committee adjourned at 9:00 P.M. Respectfully sutrnitted, Carolyn A. Taylor City Manager's Secretary 11 w P[WiF . OM �r �I.a aaYair. N eting of Mardi 22, 1993 Members Present: Alderman Esch, Nelson, NBWMEn, Paden, Rainey, Wallin Staff Present: Adams, Anderson, Barber, Berkowsky, nPT ", E&mrds, Elg, Fair, Figoselli, Hill, Hunt, Punter, Jacobi, Ney, Taylor, T nkinso n, Wirth, Witt, Zi ... . . Presiding official: Alderman Arthur S. Newman SZ1l9M OF ALTIM: She meeting was called to order at 7:39 P.M. by the Ou ir, Aldermman Arthur Newman. Minutes of March 8, 1993 Meeting The Committee voted unanimously to approve the minutes of the March 8, 1993 Camnittee meeting with the following corrections: On page 5, paragraph 5 - Alderman Wallin said she did not receive the information packet referred to. an page 8, umler Sills List appswal - the vote should be 4 - 0, not 6 - 0 (only four Aldermen were present). Commmtaiications : Response to Bills List Inquiries The Communication was accepted. Police -Fire Caammnnications Canter - Rejection of Bids The f•rYn Lwdcation was accepted. Emerson Viaduct Public Art Competition The Cum micatiorn was accepted. Follow-Ula an Snow Removal ProEw Chai=mn Ne� stated that he wanted to hold this memo over to the next meeting. Follow -Up on ordinance 35-0-93 - sale of surplus Vehicle The Cam u nir.ation was accepted. A & PW - 3/22/93 -2- Fire Department Monthly art - FebruaxY 1993 in response to a question from Alderman Esch regarding the number of systems trouble alarms, Chief Berkowsky stated tare report represents a 3-1nonth total of these alarms. Alderman Esch stated that we still have same addresses that consistently have problems with their systems and asked if these oarx'B have called fire alarm service people in to fired out the reason for these malfunc- tions. Chief Berkowsky that letters and copies of the ordinance are sent to the owners in a effort to address the problem. Alderman Nelson asked for an explanation of some of the items in the Addendum Report on page 3. Chief Berkowsky explained the reasons for the "other fire„ and the procures for the details to witness the installation or removal of J gr storage tanks in conjunction with the State Fire Marshal's Office. in to Alderman Nelson's question an the for payment of the cost of the City and State permit fees for theseChief Berkowsky e.-,,.Zed that he would check on this and report back to the Committee an the _t.q.....jibility for these expenses. After discussion, the cam nviication was accepted. Follow --up on Residerxy Requiremmyts The Chair recognized Alderman Roberta Warshaw who was in attendance for the discussion an residency requirements. She stated that the from the Director of H=an Resources was a little mare balar4ed and much more in depth than transmitted for the last meeting. She said she had received several calls over the weekend from people who felt if we had Police officers living in the City they would be more sensitive to our problems. Alderman Wollin noted that there was a letter of support for the residency requirements from the Fire Department union that mentioned that the boundary limits for Firefighters had been gradually extended over the years. She stated that this seers irx=wistent, and she wondered whether there was a from the Fire Ulnion. 7ne Chair recognized Ran Hrnmbach, President of the Evanston Firefighters Association, who stated that he does not recall the entire history of this issue but, when he joined the Fire Department, there was a half-hour rule which was later expanded. Alderman Nelson asked if we hard any information from the Northwest Municipal C ifer+ence or from out of state as to how this is handled in other cities. He stated that the surrey of maunicipalities focused an the greater Chicago area, and we don't have any national information. Alderman Nelson also asked if the issue of incentives was explored in a way to encourage employees to live within the ca temu ity. He stated that there is an econamic issue that will ultimately have to be addressed. The City Manager ,c_q,.....1ed that the matter of incentives has been looked at, but it might be better handled in executive session. Alderman stainer stated that she had some real questions about the Police U ion's letter which states that there are many people who do not care for the Police and what they represent, and that: she was very disturbed by this. Alderman Esch stated that if you are a Policeman in the City of Chicago, you maust live in Chicago, and let's hope that their neighbors them for who they are. 1 A & PW - 3/22193 --3- She stated that we have a comber of Police Officers who live in this community, and she has yet to hear from any of them that they experience an adverse reaction to their presence in the neigt,l...I ., . 1 or that they feel that their families are particularly threatened. Alderman Esch continued that the same thing is true of the Fire Est, and she believed that the main problem was the high taxes and rentals. Aldermen Warshaw stated that she believed that the prevalent attitude is that people would be glad to have a Fireman or a Police Officer living next door. Alderman Wollin stated that there are articles that taut about psychological stress in police culture, and part of it is the that they get from the commirdty, which is not all positive. It is hard to compare Evanston with other cities like Chicago as far as the availability and the anonymity with which you can live in cities like Chicago. She stated that she was amazed at the low number of Officers that do live in Evanston - only 18 out of 155 Police and 16 of 106 Firemen. Alderman Newman stated that his ... was that even though we are a smaller town, we should have a track retard to see if the ores that live here have the types of problems referred to here. Mere are a cruple of issues here that we need more information on. One is that we should have back up on the effect on those that live here and the other is vs=ther we have any means other than a residency requirement to increase presence of Police Officers in the neighbor- hoods. If we did have a residency , would it have an impact in terms of protection for the community?.1In e, Chief Jacobi stated that the officers that live in the commuUty are seen more and contribute more. On the other hard, part of the motivation not to live in the community, obviously, would be that they are free of c-,,..yibility wtmen the work day is over. Alderman Nelson stated that he agreed that most Veople would be happy to have a Police Officer or Fireman living in their neighL„.&....1, but it could work both ways. fie said that they are like any other neighbors; they could be good or bad. He stated that from a practical viewpoint, the cast of housing itself, taxes, schools, and the pay scale are all factors that have to be considered. Alderman Fsch stated that if these tely 300 families were living here they would have an investment here and would have concern for their neighborhoods and be in a position to be more observant. Alderman Newnan stated if we brought the schools here were not fine enough, that is an issue that we ought to be taking up with the School Hoard. He stated that he did not believe the criticism of our schools was well foumled. He asked for some background information on incidents that occurred in the community involving Police Officers or Firemen who live here. Alderman Rainy stated that one of her ,..,...,3 was that sore of the Police and Firemen who live outside of Evanston try to compare their home towns with Evanston in terms of a decent place to raise a family. Evanston is a city and it does have sane problems, but it really can't be compared fairly with a town of 20,000. She said that she was totally against an Ordinance requiring resi- dency at this time, but thought it would be interesting to look at a kx4...y..a,,, of incentives to encourage residency. After discussions, the Committee agreed to hold this matter in Committee and requested further information an incentives to encourage residency. A i PW - 3/22/93 -4- Fire Department Monthly Report - F3ebruary 1993 Alde=v%n Nelson indicated that he had another question an the Addendum to the Fire Department Monthly Report which concerned the spill of ethyl acetate in Glenview. Chief Berk owsky responded that the Department's HaMat Coordinator assisted on this call but he had no other information an the spill at this time. Aldexuan Nelson also inquired about the bomb threats that occurred an February 12 and 17. Chief Berkmmky _:.4,- _ ,led that both of the threats were for 1142 Florence. 1993 Sidewalk Replacement Program The Communication was accepted. 1993 Curb Replacement Program the Communication was accepted. Downtown Overnicht Parkinq The Chair recognized Mr. Jim Bedigan, one of the owners of the Kafein coffeehouse located at 1621 Chicago Avenue, who spoke in favor of changing the haws prohi- biting parking an the east side of Chicago Avenue between Church and Davis Street to 3:00 A.M. to 6:00 A.M. The current restriction is 2:00 A.M. to 6:00 A.M. He stated that the coffeehmuse had been open since November 1992; they are open until 3:00 A.M. daily and until 4:00 A.M. an weekends, and now lose business because people leave at 2:00 A.M. due to the paxicing restrictions and because there is .m self -parking in the gage after 11:00 P.M. He stated that no alcohol is served, and the cafe has been very well received. Alderman Rainey stated that the only problem she had with this was that Chicago Avenue is a snow route and the street would have to be cleared from curb to curb when there is a snow Alderman Newsman stated that the idea is to help Evanston businesses, and when people patronize a business at 2:00 A.M. they w=t to park as close as possible. After discussion regarding a possible inteznip- tian in the street clearing scale, the Cannittee agreed to City Council introduction of proposed Ordinance 42-0-93 amended to prohibit parking from 4:00 A.M. to 6:00 A.M. seven days per week an the east side of Chicago Avenue from Church to Davis Streets. A clean copy of the Ordirmutce will be transmitted for introduction at the next meeting. Playcp:ound Safety Modifications Ihe Committee voted unanimously to City Council approval of the low bid of Turf Care Landscaping for the furnishing of all labor materials and equipment necessary to complete various safety modifications to the playground equipment at Alexander, Beck, Hera, Harbert, LxWpeenden e , Leah Lomax, Porter, and Snyder Parks, and removal, relocation, and/or disposal of existing equipment, excava- tion, and redevelopment of play pit areas in these Parks. The total estimated cost for this work is $31,525. A & PW - 3/22/93 -5- 1993-94 Insurance and Excess Worker's Compensation Insurance Programs Aldermen Rainey inquired as to why we did not start the proposal process sooner when we knew the expiration dates well in advance. Assistant Corporation Counsel Hill responded that the renewal process began before the purchasing policy went into effect. Alderman Rainey also asked if the premiums for the special policies had been budgeted. The Coordinator of Claims/Loss Prevention, Victor De acruz ear -..:ed that the budget did provide sufficient funds for this purchase. After discussion, the Committee voted unanimously to io..ua.uwwf City Council approval of the proposals of Arkwzight Mutual Insurance Company for All -Risk Property Insurance at a premium cost of $75,005.30; Jardt+es Insurance Brokers of Illinois for Ambulance Professional Liability at a premium cost of $5,196; Britamco miters, Irse. for Dentist Malpractice Insurance at a premium cost of $2,493; Chubb Insurance Group for Computer Protection at a premium cost of $6,000; and for the renewal of some special policies from the balance of appropriated funds in Account 135.41900. B POt Doclket 76-3B-93: Temporary Event - Caster's Last Stand The Committee voted unanimously to - a, -.--". a City Council approval of the request of the Custer Street Fair Organization for permission to hold their 21st Annual Custer's Last Stand on Saturday and Sunday, June 19 and 20, 1993. Docket 77-3B--93: TlemporarV Event - St. James Armenian Church fair The Committee voted unaninx=ly to City Council approval of the request of St. James Armenian Church for permission to hold their 3rd Annual Fair in front of the Church at 816 Clark Street an Sunday, August 29, 1993. Docket 78-3B-93: Multi -Year Work Plan for Ennerav Alternatives Task Force Alderman Newman asked how many people would be carried over from the Task Forvi to the Fn =H Commission. In response, Rosanne Dineen, Acting Chair of the Task Farce, stated that some of the members would coantinnue but could not be sure how many at this time. Alderman Nelson asked if adopting this Work Plan would appropriate the expenditure of funds from the $300, 000 allocation. Alderman Rainey responded that what it does is restructure the way it is expended. Mb. Dineen stated that what the Task Ferree is proposing is to restructure the priorities of what is to be accomplished first, which is contemplated because of the drastic change in the regulatory and market environr eats . Alderman Newman asked what type of outreach had been discussed with regard to finding business people with relevant specialized experience. M. Dineen responded that the Task Force had taken a poll of the business commaiity and other private citizens and identified some people who are engineers, but nothing has been done officially, because they wanted to find out before any proposal is made if, in fact, such people live or work in Evanston. her -+�.�—; '_i y A z PW - 3/22/93 -G- Aldexnman Nelson noted that the study of maticipalization was the highest priority an the Work Plan agenda and asked if any priority had been assigned to the other items. Ms. Dineen stated that some of the item are ongoing right now, but there is no spec at order to the agenda items. Committee discussion ensued regarding the involvement of the mmrL,..r.,-, al Control Board with the now Energy Comnis- aim. Alm Newman suggested that the Committee hold this matter until the next meeting and request from the EnvI- ..—,-.,hal Control Board. After discussion, the Committee fly agreed to direct staff to draft legislation for consideration at the next meeting which would create an Energy Ca omission to be composed of 10 to 14 ; L :..... serving staggered term of 3 or 4 years, and set forth the goals of keeping the cost of energy dawn and the quality of service high. Docket 79-3B-93: Resolutim 43-R-93 - Reserved Parkinq for Disabled - 1121 McDaniel M'M Committee voted fly to City Council adoption of proposed Resolution 43-R-93, which would establish a reserved parting space for the disabled at 1121 McDaniel Avenue. Alderman Paden stated that she was not sure if this address was in her Ward, but this Resolution and the communication ion regarding the Emerson Street Viaduct Public Art Competition had not been discussed with the Ward Alder. L..a stated that Aldenren of the Ward should be notified of things going on in the Ward before the fact. Docket 81-3B-93: Ordinance 40-"3 - No 71irn on Red - Chicago/Davis Alderman Wallin suggested restricting no turns an red to certain hours of the day. After discussion, the Committee voted 5 ayes - 1 nay (Aldermmman Nelson dissenting) to amend proposed QaUnmance 40-0-93 to prohibit turns on red between the hours of 7:00 A.M. and 9:00 P.M. at the intersection of Chicago Avenue and Davis Street and City C uncil inttXoduction. Docket 82-3B-93: Gxdin*ce 41-0-93 - Expansion of Parkinq District "A" The Committee voted unanimously to a:.,.,,...� —I City Council introduction of proposed ordinance 41-0-93, 4tich world add Sherman Avenue between Foster and Noyes Streets to Residential a 7 Exemption Parking District "A." Docket 83-3B-93: Ordinance 45-0-93 - No Parkins Zone - Pitner - Washinqan/ rleveland Time Commiittee voted unaniMmmly to �..1 City Council introduction of proposed Ordinance 45--0-93, which would establish a No Parking zone on Pitner Avenue between Washington and Cleveland Streets. Alderman Paden stated that she had not been informed of this proposed Ordinance prior to tonight. Aldexamn Esch commented that this was a part of the improvement intended for the Main Street Cxmmms development and she did not believe these was any great pressure to restrict this parking now. David Barber ,-�r.,,.Jed that there .is a necessity to restrict this parking now because the City has recently sold half of the right- of-way as part of the Sam's Warehouse development, and the west half will no longer belong to the City. A & PW - 3/22/93 -7- Docket 80-3B-93: Ordinance 39-0-93 - Definition of Lowest Bidder Alderman Raiser, spew hypothetically, asked if we had three qualified bids: one for $1,000,000 fram Ohio, arse for $1,030,000 from Evanston, and one bid for $2 million from New Jersey, could we take the $1,030,000 Evanston bid, considering it was one of the two low bids. The City Manager responded that we could not take the Evanston bid because it was more than $1,000 higher than the lowest bid. Alderman Rainey stated that this formula is fine for smaller bids but she believed the policy needed rethinking, if it disqualified a local C.CX% motor who bid on a multi -million dollar job and was wittzIn, say, $20,O00. The City Manager stated the practical application of this policy would cover about 90% of our purchases but, no matter what the break point, it is always conceivable that we will have a bid that is $1 more. There has to be a limit in place. Alderman Rainey stated that the benefits for using Evanston firms are greater than $1,000. Alderman Nelson suggested a point system could be used in the specs for the bidding process to address the policy issue. Certain points could be given for experience, the somber of people employed locally, etc. The City Manager that we use this system when qualifying consulting and professional services, but in purchasing equipment or construction, we are limited by State laagr to take the lowest bidder. After discussion, the Commdttee voted 5 ayes - I nay (Alderman Nelson dissenting) to City Council introduction of proposed Ordinance 44-0-93, defining the lowest bidder. Docket 84-3B-93: Ordinance 47-"3 - Authorization to Borrow from the I.E.P.A. for Phase III of the Law -Range Sewer Plan Alderman Woilin noted that City Council rids to introduce this Ordinance and suspend the Rules to adopt this Crdinance tonight in order to file with the Illinois Enviranental Protection Agency before March 31. Ordinance 47-0-93 would authorize the City Manager to execute a Loan with the I . E . P . A . for Phase III of the Long -Range Sewer Plan. The funds, if available, would reduce the C:ity's need for G.O. Bond financing and would save debt service funds as the loan repayment rate is currently 3.36%. The Committee voted unanimously to re. ...... c...2 City Council introduction, suspension of the Rules, and adoption of proposed Ordinance 47-0-83 at tonight's meeting. New Library Caisson Test.inp & Inspection Alderman Rainey described a no -bid contract award, recommended by U. S. Equities Development, Inc., and approved by the Library Finance Committee, for the reten- tion of S S Consultants, Inc. to perform caisson testing and inspection for the new Library at a total cost of $29,498. The Committee voted unanimously to approve the contract award. A it PW - 3/22/93 -8- , 0 Ilocioart 52-3A-93: Ordinance 29-0-93 - S.A. #1398 - Pavinq of Alley - church/ Inland - For Council adoption. Docket 53-3A-93: Ordinance 35-0-93 - Sale of Surplus Vehicle - For Council adoption. CITY BUZS OF MFC H 17 and 18, 1993 The Committee voted 6 - 0 to City Council approval of the Hills Lists for the period ending March 17, 1993 (FY 1992-93) in the amo:mt of $1,512,871.07 and for the period ending March 18, 1993 (FY 1993-94) in the amount of $3,206,277.15. There being no further business, the Committee adjourned at 9:00 P.M. Respectfully submitted, Carolyn A. W1or City Manager Is Secretary 1 i PUW..M Meeting of April 13, 1993 Mefrbers Present: Aldermen Esch, Nelson, Newman, Rainey, Wallin Absent: Alderman Paden Staff Present: Anderson, Barber, Biasing, Ceplecha, Edwards, F.lg, Fair, Figurelli, Hill, Rmt, Hmter, Jacobi, Litz, Ney, Schroeder, Shank, Taylor, Tonkinson, Wirth, Zimmerman Presiding Official: Alderman Axtta:r B. Newnan The meeting was called to order at 7 : 45 P.M. by the Chair, Alderman Arth= Newman. Minutes of March 22, 1993 Meeting The Committee voted mani:mously to annvve the minutes of the March 22, 1993 Committee meeting as submitted. Co mmminicatiorm : Response to Bills List Inquiries The C wonication was accepted. Follw-M on Scow Removal Program Discussion on the Snow Removal Program was postponed to the next meeting. Monthly Safety Report - January & February 1993 The C mmmication was accepted. E..c. .4-.,.,► Purr lase - Forestry Grapple Tnyck Repairs Zhe Crxmmuaication was accepted. YMCA Lease for Parkinq bats #38 and #47 The Communication was accepted. LE A & PW - 4/13/93 -2- FRS: Personal Computers The Committee voted unanimously to- 1 City Council approval of the low bid of COMMM for the furnishing of persowil computer equipment and software at a total cost of $74,938. 50/50 Sidwalk & Curb Replacement Program The Committee voted unanimously to .. ". �.... "-1 City Council approval of the low bid of Globe Construction for the furnishing of all labor materials, and equipment necessary to remove and replace an estimated 59,000 square feet of ate sidewalk, 2,000 lineal feet of type "B" curb, and 100 lineal feet of type 'B6.12" combination curb and gutter at a total estimated cost of $148,630. Sprinq Tree Planting Materials The Committee voted unanimously to re- .,,,.,,:..,1 City Council approval of the bids of the following nurseries for the furnishing and delivery of plant materials for the Spring Tree Planting Program at a total estimated cost of $33,170.80: Fakres Landscape Supply - $16,537.50; Berthold Nursery - $7,023; St. Aubin Nursery - $3,688; Klehm M=ery - $3,521; Shemin Nursery - $2,401. Fire Hydrants r1he Committee voted Unanimously to - : _- ,`..,".1 City Council approval for the low bid of Uhiderground Pipe & Valve Co. for the furnishing and delivery of 45 fire hydrants for the Water Dept at a total cost of $27,315. Water Department Valves and Valve Boxes She Committee voted fly to City Council approval of the low bid of Water Products Co. for the furnishing of 50 valves and valve boxes to be used in the installation and operation of new replacement fire hydrants at a total cost of $14,246. Replacement Manhole Covers The Committee voted unanimously to _ ._. u. , _.1 City Council approval for the low bid of Joseph Foreman Co. for furnishing 125 replant manhole covers at a total cost of $11,685. Mulford Street outlet Sewer Replacement Alderman Wollin asked if the Water Reclamation District shared in the cost or responsibility for the Mulford Street outlet since part of it is an District land. Public Works Director David Barber LWLj,.a.1ed that they do not share in the cost; this is a City easement. The Committee voted unanimmmly to recommend City Council approval for the low bid of George W. Kennedy Construction for the furnishing of all labor, materials, and equipment necessary to complete the Mulford Street outlet sewer replacement at a total estimated cost of $52,660. A & PW -- 4/13/93 -3- Sewer Pipeline and Catch Basin Cleaning The Committee voted unanimously to ......",I City Council approval for the low bid of National Power Rodding Corp. for the furnishing of all labor, materials, and equipment necessary to accomplish light cleaning of 231,362 linear feet of 8" - 24" sewer pipe; moot cleaning of 17,000 l.f. of sewer pipe; heavy cleaning of 6, 000 1. f . of sewer pipe; TV inspection of 10, 000 1. f . of sewer pipe; cleaning of 2,500 catchbasins; and cleaning of 300 inlets at a total estimated cost of $179,690.50. Duracyl Actuators for Water Plant (Nose -Bid Item, requires 2/3 Majority Vote) The Committee voted unanimously to City Council approval for the proposal from Henry Pratt Co. for the furnishing of twelve duracyl actuators for the Water Plant Filtration Division as part of a 2-year.rysau. to repair the large valves which control the water filters at a total cost of $29,823. Herbicide Application to Sewer Maim (Nan -Bid Item, requires 2/3 Majority Vote) The Committee voted unanimously to City Council approval for the proposal of Visu-Sewer Clean & Seal, Inc. to apply Vaporooter II, a foaming fumigant herbicide, to kill root intrusions in 14,072 feet of sewer mains throughout the cairnbined sewer system at a total estimated cost of $28,755.40. Concrete Saw for Streets The Committee voted unanimously to :....I City Cma cil approval of the low bid of Arnow Equipment Co. for a replacement concrete saw for the Streets Department at a total cost of $11,183.45 Sewer Plan Prase III Construction Engineerinq Services The Committee voted unanimously to City Council approval of the proposal of of Harza Envi_.._.,�„Lal Services, Inc. for Engineering Services for Phase III of the Main Street Sewer Construction at a total estimated cost of $1,200,000. Sewer Plan Phase rV Design Services The Umnittee voted unanimously to City Council approval of the proposal of Harry Envi,..,.:...Lal Services, Inc. for Design Services for Phase IV of the Maxi -Range Sewer Plan at a total estimated cost of $865,000. Sewer Plan Phase V Desiapn Services Alderman Wollin asked if this is the work that is to be dame in April of 1994, and if it is along the route where we have already dame same work. Mr. Barber responded that the intent of the Flood & Pollution Control Caamission and staff is to get the drawings finished in anticipation of funding for the Jobs Program. If funds are available, we would proceed in April of 1994 and, if not, we would put it back into the normal sequence of projects. It is continuing from the route where we have finished work at M:Daniel and Payne and going north from that location. A & PW - 4/13/93 -4- Alderman Wollin asked that the neighbors be notified as soort as possible of the date of this construction. Alderman Rainey stated that in the planning for this one of the things that happened in south Evanston was that the sewer work was done in late Fall, which meant that the streets were torn up throughout the Winter. She asked if there would be an effort to avoid this. Mr. Barber �..Sr....Sed that we start construction as early as we can in the year and try to gat finished by Fall so that it can be closed by Winter, but that means that an area would be torn up all Summer causing disruptions front dust and debris. Alderman Wollin stated that Lincoln is a heavily traveled street and is in vary bad repair. She asked if Lincoln would be repaved all the way to Gireen Bay when this sewer work is dare. Mr. Barber stated that we are trying to coordinate this work with the MFT Program. After discussion, the Committee voted unanimously to t..�....; ..1 City Council approval of the proposal of Harza Envi-...,,.:,..tal Services, Inc. for Design Services for Phase V of the Long -Range Sewer Plan at a total �e{stimated.. cost of $572,000. 11a1L7vu& Lotion Center Liam a Order #6 The Committee voted fly to City Council approval for Change Order #b for the Transportation Center, which irk.ludes twelve items for a net {*use of $9,157.12. Change. Oder #2 - Sesser Plan Phase II - Area 1 Z3re Committee voted unanimously to _:.,.,....a.:...1 City Council approval for Change Order #2 for Sewer Plan Phase II - Area 1, which would establish a method of restoring the street pavement an Grey, Noyes and Brawn at a cost of $71,150.30 and an 8-week contract time extension. for the area affected. Change order #3 - Sewer Plan Phase II - Area 3 The Committee voted unaLmmmly to r....:..,� City Cecil approval for Change Order #3 - Sewer Plan Phase II - Arear3, which would allow for the replacement of 52 existing catch basin drainage structures with 44-new catch basins and 8 new inlet drainage structures and an increase of $101,820 and an 8-week contract time extension. Catch Basin Restrictor Pipe Assemblies (Non -Hid Item requirinq 2/3 Maiority Vote Tlie Committee voted unanimously to City Council approval for the proposal of D. A. Crain & Comparny for 38 H.I.L. Technology replacement sleeve pipe assemblies for catch basin restrictors at a total cost of $12,008. Docket 78--3B-93: Multi -Year Work Plan for Energy Alternatives Task force Docket 91-4A-93: Establishment of Energy Commission The Chair recognized Mr. Norman Raedle, a member of the Energy Alternatives Task Force, who stated that he was present to answer any Committee questions. A & PW - 4/13/93 -5- Alderman Wollin commented that there is an efficiency that would be gained by having someone in-house with the technical expertise, but she could not see how an entry-level, part-time person would have the experience that is needed. The City Manager +c..sru...1ed that staff was not asking for approval of the position tonight, but at this point the �,--..,.r..Jation is that the Task Force take a look at it and flesh it out, then bring it back to the Committee. Alderman Nelson stated that he found it peculiar that the Committee was being asked to give preliminary approval for a new Emend Planner without having a fully -defined job description. The City Manager stated that this was not the intention. Staff only wanted the Committee to understand same of the thinking with regard to the Work Program. Alderman Wbllin suggested that Docket: 91--4A-931 Ordinance 49-0-93, the Ordinance for the creation of an Energy Commission, should also be considered at this time. After discussion, the Chair asked for a motion to City Council motion of proposed Ordinance 49-0-93, Establishment of an Energy Commission. Alderman Wbllin called attention to the second paragraph of the Proposed Ordinance which states "If a vacancy occurs, it shall be filled for the Ana i n jM portion of the vacant teen by appointment by the Mayor .... 11. She stated that it was her understanding that from now on, if a vacancy occurred on .a..nyHoar+d��or Comm�►i}s.�sii�oJn,y Committee the person, appointed would � start a new term. �,�With this correction, War' {..�a3mit1.ee unanimously agreed W iC. L.M1.�u� introduction ion of proposed Ordinance 49-0-93. The Chair then asked for comment an the Multi Year Work Plan for the Energy Alternatives Task Force. Aldennazi Wbllin moved that the Committee accept the multi -Year Work Plan for the New Energy Commission as it was presented by the Energy Alternatives Task Force. The Committee »+nbnmly agreed. Docket 86-4A--93: Special Event - Younq Evanston Artists' Festival The Committee unanimously agreed to City Council approval of the request of the Chicago -Dempster Merchants' Association for permission to hold its Sixth Annrnal Young Evanston Artists' Festival from 10:00 A.N. to 4:00 P.M. on Saturday, May 15, 1993. Docket 87-4A-93: Resolution 44-R-93 -- Motor Fuel Tax Resurfacinq Program 'Ihe committee unanimmmiy agreed to City Council adoption of proposed Resolution 44-R-93, which would akj,,j..late $980,000 in Motor Fuel, Taut Funds for resurfacing various streets. Docket 88-4A-93: Resolution 45-R-93 -- Evanston Hospital/Kiwanis Mini -Marathon The Committee unanimously agreed to City C uncil adoption of proposed Resolution 45-R-93, which would grant permission to the Kiwanis club of Evanston in ....-rc ration with Evanston Hospital to sponsor its TWelfth Annual Mini -Marathon Ran on Sunday, May 23, 1993. A & PW - 4/13/93 -6- Dodcat 89-4A-93: Resolution 48-R-93 - SportFest '93 Alderman Wbllin ca nented that she was glad to see that these events were tied in with an Evanston charity, and asked what v"..4..Lage of the profits world go to charity. A representative of Windy City Sports - r,...,led that the organiza- tion would donate $1,500 to charity and participants would donate something towards charity. The Chair stated that he was corcerned about how many Sunday mornings events of this type would be held along the Lakefront. He stated that he believed there should be some reasonable number of events per year and that he would like to see a policy whereby only the first two organizations seeking approval, for events would be granted permission. The Canmittee has already approved four events this year. Alderman Nelson stated that he understood the but, before we have a limitation policy, we should ask the Legal Department for advice. Alderman Wollin agreed. She stated that some thought shemild go into what the policy should be; maybe, on a first -cane, first -served basis. She said she believed that Evanston organizations should be given preference; or perhaps a Committee of Lakefront Aldermen could make the decisions. Alderman Nelson said he concurred with all of these sentiments, but that he that years ago it was determined that constitutionally it was am".,r.Liate to have the right of assembly and before any policy is made, these rights should be checked out. There has to be a very rational basis for such limitations and prohibitians. Alderman Rainey asked if on -duty Police Officers would be used. Chief Jacobi .. Z.-Fr - „ Led that off -duty officers were used. The Chair asked for a staff to these and stated that maybe the Lakefront Alder would meet at same point. After discussion, the Committee voted unanimously to City Council adoption of proposed Resolution 48-R-93, which would grant pernission to Windy City Sports Magazine to hold two arse -day events as part of SportFest '93 an June 13 and September 26, 1993. Each amp -day event will have several _..,.r, . , ",,:.s : in - line skating, footraces, mountain bike duathalon, and a volleyball tournament. Ordinance 36-0-93 - Residency Requirements (h/o 3/22/93) In to a question framm Uie Chair, the City Manager that staff w6s not prepared to discuss this matter tonight but would return to the Committee in executive session on the matter of incentives for local residermcy and re-mfor new Of facers . The Committee uwygnfmmmmmly agreed to hold this matter. Docket 90-4A 93: Ordinance 42-0-93 - Overnight Parkinq - C.hicaao Avenue - Church/Davis The Committee voted unwnimously to City Council introduction of proposed Ordinance 42-"3, which would restrict parking on the east side of Chicago Aveue between Church and Davis Streets to 'No Parking between 4:00 A.M. and 6:00 A.M. A & PW - 4/13/93 -7- Docket 92-4A-93: Ordinance 50-0-93 - Band Anticipation Bonds The Committee unardm wly agreed to City Council introduction, suspension of the Rules, and adoption of proposed Ordinance 50-"3. Alderman Rainey asked if, under Senate Bill 1, home rule c om udties would be able to avoid the referendum an bond issues by issuing tax anticipation notes; and what would happen under Senate Bill 1 if we had a cash flow shortfall. The City Manager ..wk,.,a.&;ed that his preliminary understanding is that you can issue a tax anticipation mote because it is within the same fiscal year and does not constitute long-term iriebtedriess and waiuld not affect the tax levy. Docket 93-4A-93: Ordinance 52-0-93 - Residential Parking on Garnett Place The Committee um m mously agreed to City Council introduction of Proposed Ordinance 52-0-93, which would consolidate two residential parking districts into cm (District G) and expand it to include Garnett (Ridge to Maple) and the west side of Maple between Emerson rid Garnett. Docket 94-4A-93: Ordinance 53-0-93 - Expansion of Residential Parking District #7 The Committee unanimously agreed to Cf.ty Council inttMduc*ion of proposed Ordinance 53-0-93, which would include Hartrey Avemne between Harrison and Lincoln Streets in Residential Parking District #7 to allow for parking by local businesses, cvstcmers, and visitors to the residents an the block while eliminating brain com caters . Docket 85-4A-93: Proposed G Psv Moth Control Program ` be Chair recognized Pis. Jane Fa,cente, representing the League of Women Voters, who was in attendance to present the League's statement regarding the Gypsy Moth Control Program. She stated that, because gypsy moths will be a consistent problem for our cow-kivanity, the League the E7tvi.-..kz—tal Control Board for �,Q�...,.,.:. Jing implementatan of a long-term to manage this insect. The League agrees that Evanston needs a that will improve tree health and manage the gypsy moth in the most environmentally and hums ly sensitive manner, employing public education and cooperation. Miss continued that the large --scale use of any pesticide is a serious matter. Mm League membership supports the least cost method of pest management and is encouraged that the ECB recommends such techniques as tracking, scouting, and marmal removal of egg masses in their long-term The League is concemed, however, about the proposed helicop- ter spraying, given the ref=`ively small evidence of gypsy moths. She stated that the League hoes that t : Cammittee will carefully weigh the benefits of large-scale spraying against potential adverse effects. In follow-up, the Chair asked Ms. Facente if this means that the League is not in favor of the spraying. She that all information is not in yet, and the League has ..s about the spraying. They have addressed the Environmerv- tal Control Board in much greater detail an the matter. A & PW - 4/13/93 -8- Ms. Lynn Lawson was recognized and stated that she was a chemically -sensitive person and a coordinator of a group of chemically -sensitive people in the Chicago area, seventeen of wham live in Evanston. She stated that certain people react very severely at times to a lower level of toxic chemicals than others do. Their chief ....... - - .. about the proposed spraying is that we do not know what the inert ingredients are. She stated that her own doctor had called Abbott Laboratories and was unable to find out anything. She said that she had sent copies of her own letters on the matter and copies of letter from Betty Fisher, a member of the support group, to the City Council about the Spraying and just Wanted to repeat that the group wanted copies of the material safety data sheet fram Abbott describing the substances in the product, not just the Dipel but also whatever sticky substance will be used in the application; the literature review %5L I zing chemical studies used in developing the product; and they would also like to hear from the physician in charge of adverse reactions in the research and development department at Abbott what kinds of adverse reaction have been reported and are being monitored. As a practicing clinical psychologist in Evanston, Ms. Fisher had seen neuro-toxic damage to children from pesticides. Ms . Lawson stated that in her presentation to the mental Control Board she said she felt that two rights are involved; one is the right to know what is in a substance that is going to be sprayed over our heads over a large area, and it is hard to conceive of any situation Where there wouldn't be some drift. The other right is the right of access to our awn homes. She stated that we do not feel that we should be denied access to our own homes for spraying of this kind, and there are alternative methods that should be investigated before we rush into this. The Chair recognized M. Camille Stauber, a landscape architect who grew up in Evanston. She stated that she wanted to applaud the efforts of the Environmental Control Hoard and its staff, but she had some very serious concerns about the spraying of a pesticide because of the sensitivities of her family. She stated that her child would not be able to go to school and she imagined that there would be trm y other children who had allergies. She felt that other methods of control should be investigated. The Director of Parks, Ptecreatian & Forestry, Dan Wirth, briefly reviewed how we came to this point. He stated that same time ago the Committee was notified that we were experiencing evidence of this pest and, by State law, we have to respond with an avy...,,eLlate eradication In response, we outlined a process that included the involvement of the ErrA.L%m Ww-&,LaI Control Board, which made its re.,-.,..>.Jation. He stated that we are responding to State Statute, and we have had contact with over twenty-five Mies throughout the metropolitan area who have previously edged in this activity or are about to, pending final approval for using this particular insecticide. Alderman Newsman stated that he would like to know the exact areas to be sprayed, haw long the spraying would go on, how long the effects of the spraying would last, and the possibility of having a reaction. He said he would also like to know what evidence we had that we had to go this route. In Mr. Wirth stated that there are two locations, one in the Third Ward and one in the First Ward, where the egg masses have been positively identified. He them pointed out the locations an a map where the spraying would be done. A & PW - 4/13/93 -9- Discussion continued with repr sentatives of the State, Superintenient of Parks & Forestry, Dennis Ceplecha, and Dr. Pat Frank, Chairman of the ECB, concerning the logistics, timing, and methods for handling the actual spraying. Aldermmi n Nelson asked if there was a legal requirement for this spraying. A representative of the State, Mr. Smith, respocded that the State has the ability to have the spraying done and charge back all costs to the local fit. The State has never invoked that statute and prefers to cane in and work with the communities involved. Dr. Frank stated that the Control Hoard had a lot of issues to balance, including what would happen if we don't spray, public safety, financial aspects, and the value of our trees and plants. The conclusion that the Board came to wag that they wanted to get rid of the gypsy moths in the safest way, and control does not get rid of than. The Board hoped to put a plan into effect that would educate and that would keep us from having to do this every year . The plan is to remove any gypsy moths that are breeding in Evanston now and have an inspection which would involve instructing hweowners to look for egg masses on their property. She stated that we have to weigh the risks to some people versus the risks to others. In to a question fram Alderman Rainy, Mr. Smith stated that there are no guarantees that the gypsy moths would not come back but, to the best of their knowledge, there are only two problem areas in Evanston at this time. The reason for using helicopters is that it is the least expensive and most efficient way to spray large area . He stated that if nothing was dam to eliminate the moths, it would probably be four to five years before there is a serious problem but, by then, the infestation would be spread out into a larger area. Aldeanan Wollin stated that she had read all of the available material on the subject, believed that the Ernri......,....tai Control Hoard was struggling with the issue, and felt that the decision they made was after a lot of thoughtful consideration. She stated that the gypsy moth is such a dates to our community that it needs to be eradicated. Alderman Wollin moved to GYMi.1.w..i city Council approval of the proposed Gypsy Moth Control Program. Alderman Esch asked if there was any way to check out the campers and other vehicles that cam in and out of the City from various places that might have been infested by gypsy moths. Mr. Smith jc---q,...xIed that the Police Department is plarning to start an educational e&vya c&,,, to identify such vehicles. He stated that other canmautities, Lake Forest for example, use a questionnaire to contact every new move. The State Department of Agriculture works with communities to police their own areas. In response to questions from Alderman Esch, Mr. Smith stated that they do not spray for the eggs but for the larva, and that Evarston's trees have not yet been damaged because the math population is not heavy as yet. In L%..2j^a ae to a question from Alderman Newman, Mr. Wirth stated that flyers had been delivered to First and Third Ward residents and beyond regarding the Errvi-..,...:...ral Control Board meeting about the proposed control p&.,y,.a,,. A z PW - 4/13/93 -10- Ald== Rainey stated that she didn't feel an urgency to approve such a �..�...�. at this time and believed that some alternatives to spraying should be tried first. Alderman Nelson related that he had seen forests that were absolutely bare in the northeast due to gypsy moth infestation. Alderman Newman stated that he had previously been against the spraying i.,�..y.....,�, but was reluctantly willing to support it now because he believes it is a very high priority for the City to maintain a healthy tree population. The City Manager suggested that the Committee might want to go forward with a vote and in the meantime have staff meet with the individuals who are affected, then return to the Committee with whatever will assist in protecting them from any problem that might arise. Alderman Rainey moved to amend Alderman Wollin's motion to require that inple- mentat:ion of the program should be contingent upon whether the doctors of individuals who are chemically sensitive are able to confer immediately and directly with Abbott Laboratories, physicians concerning the toxicity of the inert Lip-edients contained in the spray. The Committee concurred with the After much discussion, the Committee voted 3 ayes - 2 nays (Aldermen Fsch and Rainey dissenting) to City Council approval of the proposed Gypsy Moth Control Program with the ;. , M..:.I1,..• 61 - ; fe. -:1 kaw Docket 80-3B-93: Ordinance 39-0-93 - Definition of Lowest Bidder - For Council adoption. Docket 81-3B-93. Grdinance 40-0-93 - No Turn on Red - Chicago/Davis - For Council adoption. Docket 82-35-93: Ordinance 41-0-93 - Expansion of Parkinq District "A" - For Council adoption. Docket 83-3B-93: Ordinance 45-0-93 - No Parkinq Zone - Pitner - Cleveland - For Council adoption. CI'PY BIILS OF APRII. 7, 1993 The Committee voted 5 - 0 to City Council approval of the Bills Lists for the period aNiing April 7, 1993 in the amount of $2,229,284.20. rnv3xe being no further business, the Committee adjourned at 9 :00 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary Meeting of April 26, 1993 Members Present: Aldermen Esch, Nelson, Newnan, Rainey, Wbllin IL- , L Absent: Alderman Paden Staff Present: Ada us, Anderson, Barber, Berkowsky, Edwards, Fair, Figurelli, Grodsky, Hill, mutt, Hunter, Johnson, Kwdnski, Ney, Robin, Schroeder, Shank, Taylor, 7 nkinson, Wirth, Witt, Zitmenran Presiding Official: Alderman Arthur H. Newman SZ!lPM DF ACTMOK: The meeting was called to order at 7:08 P.M. by the Chair, Aldentian Arthur Newman. ' Minutes of April 13, 1993 Meetinq The Committee voted mmauntmously to approve the minutes of the April 13, 1993 Committee meeting as submitted. cam mnications : Follow-W an Snow Removal Discussion on the Snow Removal F..-tp .... was postponed to the May 24 meeting. 1993 Block Cm & Sidewalk Program The rm.,ni cation was accepted. Foollow-Up on Gypsy Moth Proqram The Cormmm - ication was accepted. Creating ROPD on Cleveland Fast of Pitner In to a question frrm Alderman Newman, Traffic angineer David Jennings ..ter... -led that Pitner Avenue north of Cleveland Street is being narrowed as part of a new dmmlopment in the area, and a residents only parking district would be created to alleviate some of the neighborhood parking problems. In the meantime a temporary district is being misted to give the residents relief until an ordinance is adopted. The Cam nunicationn was accepted. A L PW - 4l26/93 -2- City Vehicle aryl Auto Allowance Policy In to a question from Alderman Newman, Sauce Zimmerman responded that currently, department heads that are not assigned an automobile receive a $99 monthly allowance with the expectation that they will use their own car during the day and during ncxi-working hours for City business. I sere was discussion on how many department heads currently receive this allowance now, and whether the auto allowance was a part of the a�..:�., ...t made when the department head was hired. The City Manager noted that after reorganization there are twelve d-- t ment heads, five of whom are assigned City cars. Five department heads receive the auto ailowwme, and two receive no allowance since it was not negotiated as a part of their employment After discussion, the ca miaication was accepted. Alderman Rainey noted that there have been many attempts to reduce the fleet for the past fifteen years, and She wanted to ,....... "..1 the City Manager for his accomplishments in this area. N. U. Surv+eV r.g„dincl Police Services Alderman Rainey stated that she was told that the sample included only single- family homeowners because they were the people who had the greatest stake in this couLuiity. She stated that she objected to this in that a large part of the r'. n dty is made up of people who are not homeowners, and she would like to know what category of residents was surveyed. Deputy Police Chief Frank Kaminski mg,.-.,ed that he would look into this and report back to the Committee. As an aside, Alderman Nelson commented that the Police Department deserves some extra ac olades on the way they handled the events of a few weeks ago concerning the abuse of two young boys. He also noted that he was astounded that the most remit. reports on carU a statistics indicated a considerably lower crime rate - nearly half of the numbers previously reported - and asked for a quick answer an how this had been accomplished. Deputy Chief Kaminski that they have used a different investigative approach to thefts and robberies wherein detec- tives have specialized and concentrated an on-- area, and also the entire eamatuity is becoming more in assisting the Police. After discussion, the eonnodcation was accepted. Fire Department MonthlV Report - March 1993 Alderman Rainey asked for more detail an Estimated Dollar Losses in or to a structure. Assistant Chief Berkowsky briefly described the location of five fires during the month of March which caused an estimated $176,345 in damages. Alder Wollin noted that the Fire Department was extraordinarily helpful during incidents a few weeks ago when three Northwestern students were disciplined for starting fires. Alderman Esch stated that she saw that the students were suspended from school, but felt the students should also have been held respon- ible for the cost of damages resulting from these fires. The students did not appear to take them seriously. Chief Berkowsky Lc.,y..le!d that the Fire Department had been in contact with the State'3 Attorney in this regard. A & PW - 4/26/93 --3- Polio Department 1993 Summer Plan Alderman Newnan asked if some of the Foot Patrol Officers would be using bicycles. In response Cammander Schroeder stated that the Police Department was trying a different approach and would be using bicycles in Heats 601 and 604 during the Sumer to give the Foot Patrol Officers added mobility while maintains high neighL,..J.,...,1 visibility. Alderman Newman noted that the Beat areas are too large and, as a long range goal, geed to be reduced to provide true effectiveness. The foot patrols are fly valuable to our community, and there are a mmber of spots that need a significant amount of presence. He stated that he would like to have someone think about ways of increasing foot patrol presence . F : Softball Field Lighting - Consultant Services The Committee voted unanimously to - „.....e-J City Council approval of the proposal of W-T Engineering for lighting consultant services to design replace- nment lighting schemes for James and Crown Park athletic fields at a total cost of $6, 200. Alderman Rainey commented that it would be helpful for the Committee to see what the bids were from the other four companies. Camera & Video Equipment for Gable Communications & Fire Department The Com adttee voted unazdno sly to recommimd City Cmamcil approval of the low bid of R+oscos Corp. for video camera equipnestt and accessories for Cable Commiunica- tians and a replacement cyder and accessories for the Fire Deparbmment at a total cost of $14,869. Laser and Dot Matrix Printers for PCs The Committee voted unanimously to City Council approval of the low bid of Comluterland for furnishing of Laser and Dot Matrix Printers for personal computers at a total cast of $20,747. Computer hardware for Chlorine Storage Building ( Sole Source Item, requires res a Two -Thirds Majority Vote) The Committee voted unanimrusly to City Council approval of the pro- posal of Bristol Babcock for supplying the necessary instrumentation to u4grade the current computer system package for time chlorine storage building at the Water Plant at a total cost of $38,550. Change Order #3 - Sewer Plan Phase II/Area 1 Alderman Wollin cammented that some of these change orders should have been known factors before they were needed, same are significantly large, and she couldn't understand why we couldn't foresee same of these circumstances. Alderman Nelson caimmented that the work done by the DiPaolo Company on this project isn't the best - that some of the manholes have been set too deep. In c-3r mb-le Dave Barber stated that the contractor will correct this. After discussion, the Committee voted »+ninvusly to City Council approval for Change Order #3, Area I, Phase II Relief Sewer Project in the amount of $48,842.25. 11 u i . Y II fil Y i A & PW - 4/26/93 -4- Chance Order #4 - Sewer Plan Phase II/Area 3 The Committee voted unanimously to .. _,.. _, 1 City Council approval for Change Order #4, Area III, Phase II Relief Sewer Project in the amount of $186,981.76. Library Construction Testinq & inspection Services The Committee voted unanimously to City Council approval for the low bid of Material Testing Services of Highland Park for construction testing and inspection services needed for the foundation work for the Library Project at a total estimated cost of $18,728. Docket 104-4B-93: Park Fee Waiver -- Hike for the Hungry and Homeless The Committee voted unanimously to ..�_.......4.1 City Council approval of a request from the Cuter for Public Ministry, Inc. that the special use permit fee be waived for the May 22, 1993 "Hike for the Homeless and the Hungry" from Raymond to Biter-Garnett Park. Docket 105-4B-93: Resolution 46-R-93 - Lease of Coach House Apartment - lst Fl. The Caa udttee voted unanimously to _ :.... 1 City Council adoption of proposed Resolution 46-R-93, which would authorize the City Manager to renew the lease for the first floor apartment of the Coach House for a one-year period. Docket 106-4B-93: Resolution 47-R-93 - Lease of Coach House Apartment - 2nd Fl. The Committee voted unanimously to ter- ..i City Council adoption of proposed Resolution 47-R-93, which would authorize the City Manager to renew the lease for the second floor apartment of the Coach Howse for a one-year period. Docket I07--4B-93: Resolution 50-R-93 - Lease of 1817 Church Street The Committee voted unanimously to _:.,,.,,.... r.1 City Council adoption of proposed Resolution 50-R-93, which would authorize the City Manager to execute a new lease of 1817 Church Street with the Mothers Against Gangs organization on a month -to - month basis. In to a question from Alderman Newman, Tim Clarke stated that there have been no responses to the FUT on the Church Street building. Mr. Clary will look into the cost of maintaining the building and report back to the Committee. Docket 54-3A-93: Ordinance 36-0-93 - Residency Requirements After a brief discussion on the workability, desirability, and affordability of required residency, the Committee agreed to place this matter an the back of the Committee's Agenda for future consideration after the new Police Chief is hired and the new City Council is able to consider it. It was agreed that this matter would bz removed from the Council Agenda. Staff is working on incentives and will return to the Committee with further information. A & PW - 4/26/93 -5- Docket 108-4B-93: Ordinance 58-0-93 - Chanives in Grey/Greenwood Area re: Truck Traffic The Committee Unanimously agreed to .. _. 1 City Council introduction of proposed M dinan a 58-0-93, which would prohibit truck traffic on Grey and Hartray AvetII]t'.s between Greexnaood and Lake Streets. Rees Previously ©ar Idemed: Docket 90-4A-93: Ordinance 42-0-93 - Overr:ight Parking - Chicago Avenue - ChaurnhiDavis For Council adoption. Docket 91-4A-93: Ordinance 49-0-93 - Establishment of Energy Commission Fbr Council adoption. Docket 93-4A-93: Ordinance 52-0-93 - Residential Parkina an Garnett Place Fbr Council adoption. Docket 94--4A-93: Ordinance 53-0-93 - lion of Residential Parking District #7 For Council adoption. Docket 80-3B-93: Ordinance 39-0-93 -- Definition of Lowest Bidder For Council adoption. Crff Bnz CV APM 21, 1993 The Committee voted 5 - 0 to City Cbu=il app=rnral of the Hills Lists for the period ending April 21, 1993 in the amount of $4,135,517.69. Aldennan Newman asked why the renovation of the Fire Stations other than Station #1 is not proceeding. Fire Department personnel indicated that staff is pro- ceeding an the other stations and will return to the Camuittee in June with a for architectural services to assess Stations #2, 3, and #5. There being no further business, the Committee adjourned at 8:00 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary \.i\i SJJ J•J�.1�. Hosting of !!dy 10, 1993 Members Present: Aldermen Nelson, Newm, Wbllin Me x s fit: Alderman FJsch, Paden, Aainey Staff Present: Anderson, Barber, BerWasky, CasW, Bdwo ds, E1g, Fair, Grodsky, Hill, Hunt, Hunter, Johnson, xaminski, Nay, Rubin' Schroeder, Shank, Taylor, Tw inson, Wig, Witt, Presiding Official: Alderman Arthur B. Newman SLADQ Y CF AC M39: ,am meeting was called to order at 7:08 P.M. by the Chair, Alde=an Arthur Newman. MimItes of April 26, 1993 Meeting qbe Camnittee voted ImrgulimouslY to appmcave the Dd=tes of the April 26, 1993 Committee meeting as submitted. Comnuiications : Policy on F. „�...r and Pursuit Driving 'the Caavicatian was accepted - Clarification of N.U. Comsa:ity Surl"eY ,be Camnication was accepted - Sale of Series 1993 General Cbligation Borxi Anticipation Bolds The camannnicatian was accepted. rentral commuter and Network Pie 1 to .. City Caiuticr1heil approval of the low pro Committee voted � Y a new central and a local area proposal of Hewlett-Packard to provide network to replace the Wang computer system at a total cost of $215,736. Financial System Software (Non -Bid Item, Raquires 2/3 MajoritY vote) The committee voted unanininmlY to city Council approval of the proposal of Information Development Consultants, Inc. for furnishing and relicensing of finam al software applications in conjunction with the purchase of the new central computer and network at a total cost of $119,264. A & PW - 5/10/93 -2- Police/Fire Cam n-Lications Center Construction The Committee voted fly to -:..1 City Council approval of the low bid of KIM Construction for furnishing ng of labor, materials, and equipment to complete the coanstxuation of the Police/Fire Communications Center at a total estimated cost of $349,000. Street Resurfacinq at Various Locations The Committee voted urw imously to ..:.- — ,, .. � .1 City Council approval of the low bid of Palumbo Bros. for furnishing of all labor, materials, and equipment necessary for the bitumirwas resurfacing, sewer replacement, and grinding of 17,217 lineal feet of streets at seventeen locations for an estimated total cost of $1,347,000. Grove Street Improtitents The Cammittee voted una:niniously to City Council approval of the low bid of J. A. Johnson Pawing Co. for grading, constructing the necessary drainage system with concrete curb and gutter, and paving to a width of 24 feet with a bituminous base ox=e seven inches thick and bitudnous surface course two inches thick on G vm Street between McDaniel and Pitner Avenues at a total estimated cost of $124,171.75. rIM FOR . Docket 113-5A-93: Resolution 53-R-93 - MET Maintenance of Streets & Highaarns The Committee voted fly to -,: .......... ...1 City Council adoption of proposed Resolution 53-R-93, which would-"&2.- .%.�late $5001000 in Motor Fuel Tax Funds for the purposa of maintaining City streets under the jurisdiction of the City from January 1 to D4 ,. A. , — 31, 1993. rMS PRRVMUSL i Docket 108-4"3 : Ordinance 58-0-93 - Char q+es in Grey/Greenwood Area re: Truck Traffic For Council adoption. CITY BIII.S OF MY 5, 1993 The Committee voted 3 - 0 to 1 City Council approval of the Bills for the period ending May 5, 1993 in the amount of $1,131,875.36. Alderman Newman asked for a dopy of the bills for legal services from Altheimer i Gray for the past month. nwre being no further business, the Committee adjourned at 7:30 P.M. Respectfully submitted, Carolyn Tbylo� City Manager's Secretary 7 9 meting of My 24, 1"3 Present: Aldermen nnaumer► Engelman, Feldman, Guthrie, Hai Holsmen, Kent, Moran, NLw* naa► Members Absent: None Staff Present: Adaz =, Aiello, Barber, Dittmer, Edwards, Fair, Figu relli, Grodsky, Hill, Hunt, Hunter, Jennings, Kaminski, Nay, Rubin, Taylor, Tankinson, Wirth, Witt, Wolinski, Zimmerman Presiding official: Alderman Gene Feldman SLMVW Q' ACTMM: The meeting was called to order at 7:35 P.M. by the Chair, Alderman Feldman, who announced that this was the first meeting of the new Administration & Public Works Committee consisting of the entire City Council, and that he would chair the meetings until chainransMp terms were established. He stated that he had decided to cdunp the agenda order and consider puresea first and save communications until last. Mirnrtes of Mav 10, 1993 Meetinq The Committee voted unanimously to approve the minutes of the May 10, 1993 Comittee meeting as submitted. Service Center Fire Alarm System 7Yre Committee voted umannimously to _:.��_..w,1 City Council approval of the law bid from National Qmrdian Security Services for the furnishing of a fire alarm system for the municipal service center at a total cost of $50,052. Cambinned Curb & Sidewalk Replacement Program The Committee voted unanimously to City Council approval of the low bid of G & M Cement Construction for the removal and replant of curb and siderAlk at various locations thrcuglmt the City at a total estimated coat of $98, 493.85 . Water Main Improvements 7lne Committee voted unanimously to ......N... �_ 1 City Council approval of the low bid of Glenbrook Excavating & Concrete, Inc. for the 1eplaceir:ent of 3,078 lineal feet of 6 and 1011 diameter watermain with a now 1011 ductile iron watermain and replacement of 1,336 lineal feet of 6" welter main with a new 8" ductile iron wateanain, along v►dth all required restoration for a distance of 4,791 feet on Greenleaf Street from McDaniel to Grey Avenue, on Hartrey Avernxe from Greenleaf to Deter Street, and on Cowper Avenue from Grant to Harrison Street at a total estimate cost of $613,737.50. A & PW - 5/24/93 -2- T J R+ecvclinq Collection Tn=k Zoe Committee voted urMUUmously to ..a— —z...I City Council approval of the low bd of Stepp E7quipiken Co. for a recycling collection truck at a total cost of $37,852. Hardware/Software for Water Treatment Plant SCADA System 'Ina Committee voted unanimously to City Council approval of the low bid of Comark for four personal computers and the low bid of Icanics for Genesis software and a one-year software upgrade package as part of the Striervisozy Control and Data Acquisition System at the Water Plant for a total cost of $31,206. Alden Engelman asked if this item went out for bid. Purchasing Agent Ravin Fair that this system is part of a total package for the chlorine storage handling system. Alderman Engelman stated that he was concerned that staff only contacted a few people for hardware. Mr. Fair that with this particular package we were looking for a nay -brand compact hardware because of the need to have quality equipment, and these were the only firms that could provide it. Barricades The Committee voted unanimously to-".......:a.I City Council approval of the low bid of Warning Lites Industries for the furnishing _ng and delivery of 175 Type I barricades and accessories for use by the Water & Sewers and Streets & Sanita- tion Divisions at a total cost of $6,599.80. Oldberq Park Desiqn The Committee voted unanimously to City Council approval of the a :. �..... t for design and redevelopment services to be provided by Northwestern University for Oldberg Paris at a oast to the City of $1.00 per year. Oldberq Park Maintewnce One Committee voted unanimowly to City Council approval of the agree- ment for maintenance services to be provided by Northwestern Urniversity for Oldberg Park at a cost to the City of $1.00 per year. In response to a question from Alderman Feldman, Director of Parks, Forestry & Recreation Don Wirth .C-.'Or....:ed that the City would be for snow removal on the interior and exterior walkways around the park and mould pick up and remove refuse in and around the park. The University will handle all infrastructure maintenance. M.a.,:,j�. ration Center Change Order #7 The Committee voted unanimously to City Council approval of Trans- portation Center Change Order V. Public Works Director David Barber summarized the items listed in the Change Order which include a revised fare collection system required by the CIA for upgraded automated fare control, a restroom for PACE bus drivers, a third rail heater for deicing purposes in the winter, and several small item necessary for the completion of the project. He stated that we have been working with the CIA for years to finalize these changes. It . . 1 iu . . I it 4a, u u I ' 1 u 411 A i pW - 5/24/93 -3- Aldazman Heydemann asked why it was the City's responsibility to treat the third rail. Mr. Barber rwpotxied that the City caused the contractor to cut the third rail out for a distance of about 400 feet when we lowered the bridge, and this change is for restoration of that section of the tracks. Aldan Kent asked for a written report on the percentage of minority partici- pation in the Transportaton Center, the name of the subcontractors that have been involved, the dates of when they began and ended their stint with the Center, how much mtatrtey they have received, and where the subcontractors are from. Mr. Barber -Jed that the contract called for a 12$ participation rate of minority sub - and the cmtractor had met that goal. Mr. Barber will provide additional informatiah an minority participation. U 6:t:., ia_l "!1 q1b' .:)i1i i Docket 114-5B-93: Special Event - Fountain Square Arts Festival The Committee voted unanimously to y,..,,...,4...i City Council approval of a request from the Chamber of C.. - � to hold their Annual Arts Festival in Fountain Square on June 26 and 27. The event will include the closure of Church Street fr m O rinrgtan Avenue west to Benson Avenue and Sheamn Average from Clark Street south to niavis Street. In to a question from Alderman Nerm;tan, Mr. Permian of the Chamber _r..s,__Ied that the Chamber will use marking materials that evaporate so that the street will not be marked after the event. Docket 115-58-93: Special Event - World's iarqest Gaxaqe Sale The CaMdttee voted Unanimously to City Council approval of a rest from the Chaunber of to hold their Twnty-Second Annual World's Largest Garage Sale in the Sherman Avenue Parking Garage from July 30 through August 1. The event will require the closure of Shexman Avenue between Church and Davis Streets. Alderman NIewman asked if the C mrber expected the $1.00 admission charge to reds attendance for the Garage Sale. tor. Pe=zn .mod that the Chmd= did not expect that the charge would have any affect an attendance. He stated that the first 500 people would not be charged admission. He then dis- tributed a Tourism C mittee Plan of Work to the A 6 PW Ccrwdttee and explained that it described how the dollars raised would be used. Docket 116-5B-93: Resolution 65-R-93 - MET Traffic Sicnal Installations Tire Cosmittee voted w amimrmsly to City Council adoption of proposed Resolution 65-R-93, which would authorize the modernization of traffic signals at the intersections of Lincolnwood Drive and Central Street and Sheridan Road and South Boulevard, and the installation of new traffic signals at Sheridan Road and Lincoln Street using $98,000 in Motor Fuel Tax Funds to firmx:e a portion of this worknorthwestern Lhiversity will contribute cane -half the cost of the new signal at Sheridan Road and Lincoln. Alderman Engelman asked if the new switching mechanism for �r vehicles was currently in all the traffic lights an Sheridan Road. Traffic &gineer David Jennings A.C.21.%A Jed that the switch to be installed at Sheridan Road grid Lincoln would be the first, but the plan is to do the whole City. A & PW - 5/24/93 -4- Docket 117-5B-93: Resolution 66-R-93 - MET Street Maintenance The Committee voted unanimously to City Council adoption of proposed Resolution 50-R-93, which would authorize the expenditure of $200,000 in Motor Fuel Tdx Funds for the removal of deteriorated surface material and replacement with hot asphalt surface mix on seven segments of City streets. Alderman Kent commented that there appeared to be some inequity in the way streets were selected for surface replacement. He stated that he had traveled the streets to be resurfaced in the Ninth Ward and found them to be in better shape than many of the streets in his own Ward and others in rorth Evanston. In David Barber stated that there are two different programs for street resurfacing; one is the maintenance k,La.yLa.0 and the other is a for repair of major deterioration and complete reconstruction. This area of the Ninth Ward was targeted becaaase it was dam in the special assessment paving project in 1980-81, and a recycled asphalt was used at the time which has not held up very well. Marcy other streets in need of more extensive improven ent will be dam in the next, two years through the MET Resurfacing Program. Alderman Rent asked if in the future this maintenance would be spread out to include moire streets. Mr. Barber L.r....Ied that it would not be our intent to this work to one area, but we are trying to rectify some problems that occurred more than tea years ago under the special assessment r,...y��.,.. Discussion followed on the coordination and implementation of the and the long-range nature. Docket 118-5A-93: Resolutiati 73-R-93 - Reserved Parking Space -- 2562 Prairie The Cotmdttee voted Unanimously sly to ..:..........x..1 City Council approval of proposed Resolution 73--R-93 which would establish a reserved parking space for the disabled at 2562 Prairie Avenue. Docket 119-5B-93: Cmdinance 60-"3 - Dedication of Land - Biel/Greenwood The Committee voted unanimously to re.-. -,,z-. l City Council introduction of proposed Ordinance 60-0-93, which would allow for the acquisition of 33 feet of right-of-way west of McDaniel Avenue in order to pave McDaniel fran Dempster to Greesr&x)od Streets. Alderman Drummer ...— A! ed that this is one of those streets that has been a real eyesore and problem for marry years, and the neighbors are going to be very pleased to have this street paved with CD funds at no cost to them. Docket 120--5B-93: Ordinance 61-0-93 - Relmval of Two Parking Spate - 1234 Chicago Avenue The Committee voted unanimusly to re,. .. ,. , i City Council introduction of Pied Ordinance 61-0-93, which would prohibit parking in the metered spaces just north and south of the entrance to Lot #60 at 1234 Chicago Avenue to improve sift distance for people exiting the Lot. A & PW - 5/24/93 -5- Docket 121-5B-93: Ordinance 62-0-93 - Traffic Controls - Iawndale/Martzell; Clark/Bensan; Davis/McDaniel The Committee voted unanininnly to City Council introduction of proposed Ordinance 62-0-93, Mich would establish a two -wary stop at the intersection of McDaniel Avenue and Davis Street and four-%W stops at the intersections of Clark Street and Benson Avenue and Imaedale Avenue and Hartzell street. Docket 122-5B-93: Ordinance 63-0-93 - Fstablishinq FAD - 2200 Cleveland The Committee voted fly to 1 City Council introduction of ka posed Ordinance 63-0-93, which would establish a Residents Only Parking District in the 2200 block of Cleveland Street. Commmazications : Fbllo%r-Up on Snow Remaval M2re communication was accepted. Public Works Director David Barber explained that this follow-up on the Snow Removal came up after the snowfall in January, and it was decided that consideration and discussion should be postponed until the new City council was in place. The memo includes a summary of how we operate, explain the actions taken when there is less than two inches of snow and when there is more than four inches, and what happen when a snow storm increases in intensity, which triggers the vehicle towing and relocation operations. As an example, he described t,..� undertaken in January when 996 cars were towed in a 4-day period. The towing involved about 25 outside towing contractors and was a significant expense for the City. In to a question from Alderman-- Feldman regarding an analysis of the problems and difficulties encountered, Mr. Barber stated that the problems generally fall into the category of misinformation. Many people don't hear the sirens or don't know what they mean; they don't realize that they have to move their cars or they don't understand the signs. our neighbors in Wilmette often complain about the siren and don't believe it is necessary. There has been confusion about when and where to panic once the street has been cleared. Discussion followed an possible solutions to the problem encountered and charges in the wording on the signs to clarify when parking would be allowed after the streets have been plowed. Alderman Feldman stated that there were marry instances when the snhplc-.s had gone down the middle of the street and plowed the snow into parking spaces, thereby reducing the number of available places where people could park. In response, Mx. Barber stated that the most important operation of :he removal uy.o... is to make the street passable to moving traffic. We try to plow one side first so that the carts can move to the other side, but this is not always possible. Alderman Engelman stated that he wanted to reinforce the idea of changing the language on the signs so that people would know- when the removal operation was completed. Alderman than stated that there is a definite lack of understanding an the part of citizens regarding when and where to mane their cars, and he w uld like to see some sort of record of the types of calls received the next time it straws to get a general idea of haw people feel about this. A & PW - 5/24/93 -6-- In to a question from Aldeammane Newman regarding the priority for clearing of side streets, Mr. Barber ";.sr.....3ed that the plowing operation is set up so that at the beginning of a major snow storm, we taring in Water & Sewers and Parks & Forestry crews to supplenest Street cry, and they all work from the north and south ends towards the center of the City. If towing is necessary, the plan is to tow first so that carts are not plowed in. 7mere is a map available which illustrates this plan. Discussion continued regarding eonmmmmication efforts, towing expense, ticket complaints, and the necessity for clearing the streets from curb to curb consistently. Alderman Drtzmer stated that we need a contigeney plan for dealing with ice in alleys - we had a large number of complaints this past year. Alderman Kent agreed and added that the plane should take into account the number of people who carve hams late, can't get into their garages because of the ice, and are unable to park an the street because of a parking ban. After much discussion, it was the consensus of the Committee that our snow removal policy could be inprvved by better communication to citizens and consis- tency of enf"..G..r-...L and clearing efforts. Mr. Barber will report back to the Committee an the State's policy of plowing State routes in other suburbs but not in Evanston, and the whole issue of snow removal will be revisited in November. Sanitation Division - Quarterly Report The Communication was accepted. Alderman Newman asked that Recycling Center operations be explained to the Committee in more detail in the near future. Report on Site Selection for Water Reservoir After discussion, the Commmunicatic n was accepted. 7me Committee ur animously concurred with the site contingent upon clarification of the cost differential between the four sites evaluated. Mr. Barber will report back to the Caaaaittee an this matter. Traffic Signal - Sheridan/Lincoln 7ne Com unication was accepted. Police Residency Incentives The Communication was accepted. This matter will be discussed at the June 28 meeting. Cable Television Franchise Renewal and Consultant Services The Communication was accepted. Aldenman Newnan asked if the Cable Commission would be dealing with the issue of the Cable company's ability to do installa- tions in a timely meaner and the inconsistency of the company's charge for service. Mr. David Hm,orth of the Commission stated these items are included in the normal rerewal process negotiations, and the A & PW Committee would be kept informed of the ka&.,y. C..Zs . r A i PW - 5/24/93 -7- After discussion, the Committee voted unanimously to concur with the ;. 11- tion of the Cable Com nodcatioms Commission to follow the formal renewal process and to authorize the Commission to r.. .. :1 with an REP for a franchise renewal consultant. Definition of Lowest Bidder No discussion - no action. CITY SII23 OF AFHM 21, IM The Committee voted 9 - 0 to City Council approval of the Bills Lists for the period ending May 19 in the amount of $5,674,888.97. Bruce Zi.i,,, :..- stated that the Rules Committee ruched no consensus an the question of whether a sub -Committee mound be needed for the consideration of bills and purchases or other muatte=s . The new A & PW Comma ttee may wish to consider the use of sub -committees as it He contimied that the Committee might also %ant to call in their bills list questions to Pu�sing Agent xevin Fair prior to the meeting in order to give him time to identify the invoices, get answers, copies of bills, etc. He stated that the Committee will also want to discuss how we deal with Budget Policy issues and other issues previously dealt with by the Police Services Crrmmittee. He reminded the Committee that the Ordinances an, the Committee's Agenda tonight would be introduced at tonight's Council meeting and scheduled for adoption an .hole 14th. The time for the June 28 Committee meeting would be 7:00 P.M. if approved by the Council at the June 14 meting. 'there being no further business, the Committee adjourned at 9.00 P.M. ly sutrmitted, Carolyn A. Taylor City Manager's Secretary rr ► MDUM Meeting of June 14, 1993 Nksnbere Present: Aldermen Drummer, Engelman, Feldman, Guthrie, Heydemrmn, Holsman, Kent, Moran, Newman, Staff Present: Aiello, Anderson, Barber, Berbmnki, Bremiman, CoPlechm, F3dNmrrds, Fair, Figurelli, Hill, Rmt, Hunters Janings, KentLnski, Rubin, Taylor, Ta nkinson, Wirth, Witt, Mblinski, Zimmerman Presiding Official: Alderman Gene Feldman STNlRRr Qt ACTIN: The meeting was called to order at 7:35 P.M. by the Chair, Alderman Feldman. Mutes of Mav 24, 1993 Meeti q The Committee voted unanimously to approve the minutes of the May 24, 1993 Committee meeting as submitted. The Chair announced that he would imry from the agenda by asking for considera- tion of Purchases first, then Item for Consideration, Ca nnanications, and the Sills List. The Committee voted uni nimoicly to _ �1 City Council approval of the low bid of Sunrise Tree Service for removal of 25 parkway elm trees with Dutch Elm disease at a total cost of $22,500. The Chair mentioned that this was a case where the second low bidder is an Evanston firm, which raised the question again on whether our policy is the best one to follow. Discussion ensued regarding the pialternative t policy and the alteative of redefining the lowest bicar. This matter had been tabled at the April 26, 1993 Council rieeting so that more information cxald be obtained from other municipalities. After discussion, the Committee agreed to consider the lowest bidder math as soon as - - information is received from the Corporation Counsel. Alderman Dnmaer suggested that the State of Oregon may be the place to look for exwple5 of constitutional applications for meeting the requirements of the objectives of wm ding contracts to local bidders. Consultant Services for Preservation Ordinance The Committee voted unanimously to City Council approval of the jAL posal of Clarion Associates, Inc. for the preparation of a comprehensive review and revision of the Evanston Preservation Ordinance at a total cost of $14,500. A & PW - 6/14/93 --2-- W water Division Motor Protection Devices The Committee voted unanimously to .. I City Council approval of the low bid of Triad Electric for four motor protection devices for the 4164--volt raw water pins to protect pump motors from power overloads at a total cost of $6,200. Buildinq Construction for Chlorine Storage & Handlinq The Committee voted um nimously to City Council approval of the low base bid of Simapsm Construction Co. for construction of a Chlorine Storage and Handling Building for the Water Plant at a total, estimated cost of $759,386 and the supplemental bid items which include an increase in the size of steam supply piping, a deeper foundation along the south side of the Chlorine Storage and Handling Building, the motion of the proposed steam blow down separator, and the provision of an alternate steam .....3u,.yate return line back to the boiler roan at a cost of $32,258 and a total project cost of $791,644. Architectural Services for Fire Station Construction & Renovation Ito {hair stated that he had a received a letter from A.M. Kinney, which again brings up the issue of a policy that should allow some kind of a-.,..........lation to Evanston companies. In to his question regarding the difference between eantrao:t awards to professional consultants and other types of purchases, the City Manager stated that for cmmultant contracts the staff and other experts meet to develop a Request for Proposals. Fhen the RFPs corns back and presenta- tions are made, a short list is developed from which a ar-��,.,.u.,lation is made based on qualifications, not coat. With the final award by the City Council, price is negotiated with the film selected. After mach discussion regarding lour bid criteria, lack of information to compare the fig Lr-.'br-A.Iing to the RFY, State regulations, and the definition of an Evanston firm, it was moved and seconded to separate the two proposals and vote an each. The Committee voted unanimously to City Council approval of the � ,.. .....G..Jation of the Fire Station Construction and Renovation Committee for the proposal of Moretta & Sheehy Architects for a cost assessment of the renovation needs of three Fire Stations at a cost of $10,000; the Committee voted 5 ayes - 4 nays (Alm Drummer, Holsmran, Kent, and Newman dissenting) to r -- �-".I City Council ter",.G,I of the proposal of FGM Architects & Erqinee*s for architectural services for the now Fire Station at a cost of $90,000. The Committee agreed to place the matter of contract award flexibility on the agenda for a Ming in the very near future. Change Order #4 - Area I/Phase II Relief Sewer Project The Committee voted manimmmly to City Council approval of Change Order #4 in the maocutt of $13,399 for the replacement of two existing drainage structures, the pipeline necessary to them to the new relief sewer system, and restoration of the road surface in Area I, Phase II of the Relief Sewer Project. A & FW - 6/14/93 -3- rye POR : Docket 130-6"3: mOP Street Maintenance The Committee voted unan iMously to City Council approval of an armaal A� .... " - with the illi.nois Department of T...w bi.." nation wherein the City main- tains certain State routes within the City and in se4arn is reimbursed for this pniRtaeYla7lS7B expense. Docket 131--6Br-93: Extension of City Manager's Emplovment The Committee voted unardmusly to City Council approval of extension of the City MwgKpw's employment ate: w ,..t, dated April 11, 1991, through the tam of Mayor Morton, and that the Mayor be authorized to sign such extension. Docket 132-6B-93: Resolution 70-R-93 - Acceptirw Donation from Evanston Friends of the Perk 7he Committee voted unanimously to City Council adoption of proposed Resolution 70-R-93, which would accept funds donated by Evanston Friends of the Park to be placed in a restricted account for the dedicated purpose of capital at Penury Park. Docket 133-6B-93: Resolution 71-R-93 - Rotary Contribution for Arboretum Trees 7he Committee voted unanimously to City Council adoption of proposed Resolution 71-R-93, which expresses appreciation to the Rotary Club of Evanston for its contimied financial support of the Rotary Friendship Garden in the Ladd Arboretum. Docket 134-6B-93: Resolution 76-R-93 - Izaaw of Wormer Voters Iease of Civic Center Office Space 'Am Committee voted unanimously to City Council approval of proposed Resolution 76-R-93, which would renew the lease of the League of Womein Voters of Evanston for office space in the Civic Center for the 1-year period ending June 30, 1994. Docket 135-6B-93: Resolution 78-R-93 - Fire Pension FtxUnq 'te Committee voted unanimously to City Cm=il approval of proposed Resolution 78-R-93, which would amend the Budget Policy to require the Fire- fighters' Pension Fund to be funded annually in the amount calculated by the City's private actuary. Docket 136-6B-93: Ordinance 66-0-93 - State License for Motor Vehicle Repair Shops The Committee voted fly to City Council introduction of pEoposed ordinance 66-0-93, which would amend Section 3-20-2 of the Code of the City of Evanston to require a City License for Auto Vehicle Repair Shops. A i PW - 6/14/93 -4- Docket 137-65-93: Ordinance 71-0-93 - Class D Liquor License - Cafe Luciano 7 he Committee voted unanimously to re- ...,,:...J City Council introduction of proposed Ordinance 71-0-93, which would amend Section 3-5-6 of the Code of the City of Evanston to allow for the issuance of a Class D Liquor License to Cafe Luciano, 2676 Green Bay Road. It was the consensus of the Committee to request suspension of the Rules at tonight's Council meeting and adopt Ordinance 71-0-93. Docket 138-6B-93: Ordinance 72--"3 - Use of Jet Skies at Lakefront After discussion on the limitations an launch times and places, noise and safety considerations, and reasonable regulation, the Committee voted unanimously to .. .. 1 City Council introduction of proposed Ordinance 72-0-93, which would allow operation of jet skis an our Lakef=uht. Alderman Newman asked for a legal opinion an whether hags for jet ski operation could be regulated. Docket 139-6-"3: Ordinance 73-"3 - 2-WW Stop - IIaersan/CrrirxTton Ztne Committee voted unanimously to City Council introduction of proposed Ordinance 73-0-93, which would add an additional stop sign at the intersection of imrson Street and Orrington Avenue. Docket 140-6B-93: Ordinance 74-0-93 - No Parkinq Zone - 1416 Sherman Zlhe Committee voted unanimously to .. �-. a., = � 1 City Council introduction of pro -- posed Ordinance 74-0-93, which would prohibit parking at 1416 M=ma n Avenue to allow access for an elderly, disabled resident. Docket 141-6B-93: Ordinate 75-0-93 - No Parking Zone - Colfax East of Ridge The Committee voted unanimously to City Council introduction of proposed QmUna=re 75--0-93, which would prohibit parking an the south side of Colfax Street between Ridge Avenue and Noyes Court and an the north side of Colfax Street from Ridge Avenue to a point 150 feet east. Docket 142-63-93: Ordinance 69-0-93 - Series 1993-A Corporate Purpose Refu ndinq Bonds The Committee voted fly to .: w.., r.,1 City Council introduction of pro- posed Omdf*+armce 69-0-93, which would repeal Ordinance 79-0-92 and allow for the issuance of not to exceed $38 million in Genera Obligation Corporate Purpose Refunding Bards, Series 1993-A. CITY SII1B OF APRIL 21, 1993 'nme Committee voted 9 - 0 to _ �- .....w ,1 City Council approval of the Sills Lists for the period ending June 11, 1993 in the amount of $2,219,859.22. A & PW - 6/14/93 -5- City Council Chamfer Izyout A masher of Cam dttee members exwessed ......,. .. that there is same difficulty in the way the Council Chamber is laid out. Discussion centered around the seating the passibility of using a queueing system so the Mayor could recognize an Alderman wishing to address the Council, whether it would be correct protocol for an Alderman to remain seated when speaking to avoid blocking the view of other Aldermen and the Mayor, the loction of public seating areas, and Um cost of altering the present logistics. The Communication was accepted. Fire DEPartment Monthly Report - April 1993 - 7he Commmication was held over for the next meeting. Lation Center - Minority Participation - M-a Communication was held over for the next meeting. Water Reservoir - Excavation Costs - The Commmication was held over for the next Meting. Follow-W on R,ecyclinq Center Employment TrainiM & Plait - The C aumni- cation was held over for the next meeting. Proposal to Assist with Pavinq of Alleys Alderman Newman stated that he agreed that alleys need imprmit, but this is a major ticket item that Could not be accomplished without a huge tax increase, and theme are a lot of implications to going forward with such a plan. In David Barber stated that the main reason for ceding the pcoposal to Com nittee at this time was so that they would have the information available for discussion purposes %idth a framework of the costs involved. The Commudcation was held over for further discussion at the net meeting. r1m PRBVDDLSI[.Y Docket 119-5B-93: ordinance 60-0-93 - Dedication of Land - McDaniel/Greermaood - For Council adoption. Docket 120-5B-93: Ordinance 61-0--93 - Removal of ZWo Parkinq Spaces - 1234 Chic -.ago Avenue - Fbr Council adoption. Docket 121-5B-93: Ordinance 62-0--93 -- Traffic Controls - iawndale/Hartzell; Clark/Benson; Davis/McDaniel -- Fbr Council adoption. Docket 122-5B--93: Ordinance 63-"3 - Establishinq ROPD - 2200 Cleveland -- For Council adoption. 0wxe being no further business, the Committee adjourned at 8:30 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary ..MMS VJd Meeting of June 28, 1993 Present: Aldermen Drimmer, aigelwan► Feldman, Guthrie, Heydemmm, Dent, Moran, New mnn, Members Absent: Alderman Holsmea Staff Present: Adams, Aiello, Ammon, r Bariowsky, arenniman, Dittmar, Etaards, Fair, Figurelli, Hill, Hx t, Falter, Jennings, Rmmintski, Shank, Taylor, T nkinson, Wirth, Witt, Zi-w L..I;. Presiding Official: Alderman Gene Feldman. SLIOV Dt OF ACTTM: The meeting was called to order at 7:05 P.M. by the Chair, Alderman Feldman:.. Minutes of May 24, 1993 Meetinq The Committee voted unanimmmly to approve the minutes of the May 24, 1993 Committee meeting as submitted. The Chair announced that he wand vary from the agenda by asking for considera- tion of Purchases first, then Items for Consideration:, Com nnications, and the Sills List. 1993 Contract Street Maintenance Program The Committee voted tTWLLTmusly to City Council approval of the low bid of Palumbo Bros. for furnishing of all labor, materials, and equipment necessary for the grinding and bituminous resurfacing of 10,933 lineal feet of various streets in the City at a total estimated cost of $181,104.50. Two 1-Ton Dump 7tucks for Water/Sewer Division The Committee voted e,,wdnausly to xv_.......t..J City Council approval of the bid of Freeway Ford Tnlck Sales for the furnishing and delivery of two 1-tan dump trucks for the Water & Sewer Division at a total cost of $44,522. Combined Sewer Cleaner Machine for the Water/Sewer Division The Committee voted unantimmmly to City Council approval of the bid of Stantcn Equipment Co. for the furnishing of a combination sewer cleaner and chassis for use by the Water & Sewer Division at a total cost of $200,947. A i PW - 6/28/93 -2- Parkinq Lot Landscape Maintenance Pr+ocmm Aldeaaan Dimmer stated that this was a good example of the kind of project that old be accomplished using CA ral Assistance recipients or Evanston resident minority or women businesses. He said he believed that, with a little effort, we could put together a program that would benefit the City as well as employ residents who reed jobs. 'This landscape mainte3arre program for parking lots and the yua.yLa,... for maintaining train stations are the types Of activities that could be initiated at very little cost to the City and would generate work for G. A. clients and other urxWloyed people. Alderman Drummer continued that he had a pro forma already pat together that could be used as a basis for riwther discussion and implementation of such a project. He stated that it should not be difficult to do, and we have to start fie. After discussion, the Committee voted unanimously to City Council approval of the low bid of Nature's Fc..�a&,Q. tive for the furnishing of all labor, materials, and equipment necessary to complete the Parking Lot Landscape Maintenance Program for the City for the period of July 1993 through November 1994 at a total cost of $30,000 and to continue deliberations on Alderman Kent's idea (reiterated by Alderman Dnamter) for possible implementation in the Fall. Wheelchair Lifts for the Disabled at the Fleetwood/Jourda{n Community Center Me Committee voted malanimTmausly to City Council approval of the proposal of Custan Have Elevators of at. Louis for the furnishing and installation of two battery -powered C,araventa Stair -Tress for the Fleetwood/ Jourd in 7 eatre and Camwdty Center at a total cost of $11,650. Fencinq for Clvde-Brumnel Paris The Committee voted unanimously to City Council approval of the low bid of ltm-Link Fence for furnishing and construction of approximately 200 feet of wood fencing along the north side of the Park adjacent to the railroad tracks and development of a mural on the fence with the help of a consulting artist and con-M mitt' volunteers at a total cost $6,000. Insituform Lininq of Various Sewer Mains (Non -Bid Item, Requires 2/3 Majority Vote The Committee voted unanimously to City Council approval of two proposals from Insitufarm Midwest: (1) to complete the rehabilitation of combined sewers as part of the Phase III Relief Sewer Improvement Project at a total estimated cost of $377,020; and (2) the rehabilitation of combined sewer pipelines at various locations in the City at a total estimated cost of $208,890. glib /:,...-J' PeSertt: Meabers Absents Staff Present: Presiding Official: FEMM 4M "nma&a dm& Meeting of j'um 28, 1993 Aldemeu Drrtnet, Engel, Feldman, Guthrie, Heydam3m, ymit, Moran► Newman, �dermaru Holsman Adamus, Aiello, Anderson, Barber, Berkowsky, Ditb=r Edwards, Fair, Figurelli, Hill, H�jnt, Traitor, Jennings, Kaminski, Shook, Taylor► Tonkinson, Wirth, Hitt, P1dexman Gem Feldman SLIM= Or ACTS: 7to Mwting was called to order at 7s05 P.M. by the Chair, Alderman Feldman. Minutes of Mav 24, 1993 Meeting ire Committee voted munimously to approve the minutes of the May 24, 1993 Committee meeting as submitted. 'the Chair announced that he wmdd vary from the agenda by asking for considera- tion of Purchases first, then Item for Consideration, camr Lrdcations, and the Bills List. 1993 Contract Street Maintenance Proqro" QI 1 to LG�u,Yaaa a� City C=il approval of the low bid r1he Corrmi ttee voted rmanimous Ynecessary of Palumbo Bros. for furnishing of all labor, ester 933 lineal fes, and et of various the grindinc3 and bid resurfacing streets in the City at a total estimated cost of $181,104.50. TWO 1-+iron Dump Trucks for Water/Sewer Division 1 to a t .....�.�rc+. City Cot=il approval of the bid of 'Ilse Committee voted � Y and delivery of two 1-ton dump trucks ford Truck Sales for the furnishing for the Water & Sewer Division at a total cast of $44,522. Combined Sewer Cleaner Machine for the Water/Sewer Division 1 �, ..�.+� � City Counr l approval of the bid of 'The Committee voted unanimously Stanton Equipment Co. for the fuof a combination sewer cleaner and xrdsh�in9 chassis for use by the Water & Sewer Division at a total cost of $200,947. A fi PW -- 6/28/93 -3- 1 Contract B Construction Services - Phase III - Lang -Range Sewer L rn 19=9 Plan Alderman Drummer stated that he was distressed and concerned that no Evanston or minority bids were received, and emphasized that staff should do more to attract local and minority/women bidders. Public Works Director David Barber that 25% of the are minority/women bidders. Aftr- discussion, the ommdttee agreed that before the next round of bids is solicited, staff will submit for City Council review the section of the contract documents dealing with to minority business enterprises. The Committee voted unanimously to City Council approval of the low base bid of J. F. Shea Co., Inc. and alternative bids 2 and 4 for work under Phase III of the Lmg-Range Sewer bgwvvement Plan Contract B at a total estimated cost of $13,287,972. I1m Flit . Docket 150-6C-93: Special Event - Central Street "In Harnon' The Committee Voted fly to - � r.. -. i City Council approval of the Chwdmw of Cam.-. _ request on behalf of the Central Street Merchant's Association for permission to hold their Anrmal Arts a Crafts Fair, "In Hannxiy," an July 9 and 10, 1993 on Centel Street between Hartrcy and Eastwood Avermes. Docket 151-6C-93: Resolution 78-R-93 - A,,:- T. ;- t to Conq. Yates Lease The Committee voted unanimously to City council adoption of proposed Resolution 78-R-93 which amends the lease of Civic Center office space for Con- gressman Yates to include a storage area. Docket 152-6C-93: Resolution 79-R-93 - Drivers' Washroom at T.La.�w:ation Center The Committee voted unanimously to City Council adoption of proposed Resolution 79-R-93, which would authorize the City Manager to enter into a furling aye«..., ..t with PACE for the construction of a restroon in the Trans- portation Center for use by PACE begs drivers. Docket 153-6C-93: Ordinance 54-0-93 - Requlatinq Use of Bicycles In � c-3-t..,...oe to a question from the Mayor concerning bicycle traffic in the dmintown, Acting Chief Kaminski stated that regulations had not previously been enforced in the downtown, but warnings were issued to minors who ride their bikes an downtown sidewalks. After discussion regarding the need for signage, the C Mittee voted unanimously to City Council introduction of proposed OaWmnce 54-0-93, which would dange the definition of adult to 17 years and allow officers to issue citations to adult violators of bicycle regulations. 0 , H ,I ,I. , u Al i , II . 11 A & PW - 6/28/93 -4- Docket 154-6C-93: C%tinance 76-4-93 - Lakefront Parkinq Requlations The Committee voted unanimously to reconaand City Council introduction of proposed Ordinance 76-0-93, which would prohibit parking on either side of lake Shone Boulevard between Grecs� and Duster Streets from May 1 through September 30 between 9:00 P.M. and 6:00 A.M. Docket 136-68-93: Ordinance 66-0-93 - State License for Motor Vehicle Repair Shops - Fcw Council adoption. Docket 138-6B-93: Ordinance 72--"3 - Use of Personal Watercraft at lakefront, - For Council adoption. Docket 139-6B-93: Ordirg ce 73-"3 - 2-4iay Stop - EnersaMQrringtan - For Council adoption. Docket 140-+6B-93: Oxdinarice 74-0-93 - No Parkinq pane - 1416 Sherman - For Council adoption. Docket 141-6B-93: Ordinance 75-0-93 - No Parkirrl Zone - Colfax East of Ridqe - For Council adoption. Discussion of Council Agenda Famat The Comm imitation was accepted. Alderman Guthrie asked whether a message could be telecast during Council meetings informing listeners that Council do not a...s.....1 to questions during Citizen Comment. Fire Department Monthly Report - April 1993 (h/o 6/14 ) The CammLmication was accepted. Fire Department Monthly Report -- May 1993 In LvaLj-..ae to a question from the Mayor concerning the number of Police -assisted calls, Chief Alan Berkowsky stated there are marry instances of Police/Fire w.,rc-�,4tion and cited some exammmples. The Communication was accepted. T.Lmu &av-,.L Latiarn Centex - Minority Participation (h/o 6 / 14 mhne Communication was accepted. A i PW - 6/28/93 -5- Follov _M on Recvclinq Center DmploWn nt Trainf &Placement {h/o 6/14� Um CaMRn-dcation was proposal to Assist with Pavin4 of Alleys Ch/o 6/14) ,he cammnication was accepted. Iecial opinion re Personal Watercraft Requlatians Discuss 'fie �ication was accented. Discussion ensued coneexning the hours of flan of personal watercraft at the operation, the raise generated boats and personal watercraft, and the Lakefront, the differ between power type of permit issued to owners of these watercraft. It was the consensus of the Committee that the personal watercraft should be allowed to operate only between pied ordinance 72-0-93 will be amended the hours of 9:00 A.M. and 8:00 P.M. and to "Jet Skis" (a an the City council floor to reflect the at --Am hour's registered k) as "Personal Watercraft." Response to Committee 9LIestions on Cable Television Imtallation it* Capmnication was accepted. other Business Alderman Feldman asked staff to investigate the disrepair of railroad tracks just east of McCormick an Oakton Street in Skokie. He stated that he had received many reports of cars being damaged at this crossing. CITY Hex of 3LM 23, 1993 _ _ of the Bills Lists The Committee voted 8 June a 23, 1993 in the amaait of ;a�5 59 ►100.68 for the period ending There being no further business, the Committee adjourned at 8:15 P.M. Paspecr fui ly submitted, Carol�.Tayl=� City Manager's Secretary oli Ytl �. i dN� �� I it Y�N I11 tlu 1k. i li VI ql ilb- II —i ell 1 .11411 , 11 AEMOCLSTRMON & PUWJC WMS ciM...YI.. A "was fleeting of Jtily 1.2, 1993 Members Present: Aldermen Engelman, Feldman, Guthrie, Holsman, Kent, Moran, Newnan Members Absent: Aldermen Lj.Lui,.=... and Heydemarm Staff Present: Anderson, Barber, Casey, Dittmer, 1:`Aaards, Fair, Figurelli, Grodsky, Hill, Hunt, Jezuiings, Faminski, Rubin, Taylor, Witt, Zimmerman others Present: Mayor 7nrrai_ne H. Marton Presiding Official: Alderman Gene Feldman SUMMARY CV ACTIM: The meeting was called to order at 7:40 P.M. by the Chair, Alderman Feldman, who welcomed the large maaber of Medill Journalism students in attendance. Minutes of June 28, 1993 Meetinq The Committee voted unardmously to approve~ the minutes of the June 28, 1993 Camm dttee meeting as submitted. Typewriter Maintenance Contract In A.wr...,-,e to Alderman Holsman's question whether we are starting to phase out typewriters in favor of word processors and Alderman Feldma a's question concern- ing how marry typewriters have been replaced, Purchasing Agent Kevin Fair stated that the transition is ongoing, but there are still smarmy typewriters in daily use. This mumiber will be reduced within the next year, but there is still a need for typewriters in many instances. After discussion, the Chair asked staff for a report at the next meeting on the number of typewriters that have been replaced and how the remainder are being used. The Commmnittee then voted tronirmusly to City Cmncil approval of the bid of Regal Business des for the service and maintenance of 166 electric and electronic typewriters for one year at a cost of $6,640. Fire Deparbment Protective Clothinq (Nan -Bid Item, Requires 2/3 majority Vote) The Committee voted unanimously to recommend City Council approval of the pro- posal of G.F.E., Inc. for 28 sets of protective clothing for the Fire Deft at a total cost of $18,200. A & PW - 7/12/93 -2- 40' Dump Truck for Streets & Sanitation Division In response to a question from Alderman Newnan, Mr. Fair stated that only Ford dealers were contacted because the specifications required a Ford chassis. The Committee voted unanimously to City Council approval of the bid of Freeway Ford Truck Sales for furnishing and delivery of a 54,000 pound cross vehicle weight Dump Truck for the Streets & Sanitation Division at a total cost of $61,799.54. Hi -Lift Bucket Truck for the Traffic & Parkinq Divisions (Sole -Source Item, Requires 2/3 Maioriry Vote) The Committee voted unanimously to City Council approval of the proposal of Mid -America Truck & Equipment Co. for delivery of a Hi -Lift Bucket Truck for the Traffic & Parking Divisions at a total cost of $68,889. 1993 Sewer Maintenance & Catchbasin Replacement Program The Committee voted unanimously to r,-- ......:....l City Council approval of the low bid of George Kennedy Construction for furnishing of all labor, materials, and equipment necessary for the 1993 Sewer Maintenance and Catchbasin Replacement Program along with all required restoration at various locations in the City at a total cost of $98,389. W. •• 60 . 1p- • Docket 160-7A-93: Emplovee Parkinq an Brown Avenue Alderman Kent commented that he was very pleased with the assistance of Traffic Engineer David Jennings in bringing about a partial solution to the parking problem for the Church Street merchants. He stated that he wanted to continue to carry the docket item regarding erne --hour limited parking in the area corder Item for Future Consideration and bring it back for discussion in a different form. Alderman Moran asked staff if the High School had been contacted regarding this new parking restriction and if student parking would be affected. Mr. Jennings responded that the High School had been involved in discussions on parking problems in the area, but that students had not been allowed to par;c on Brown Avenue in the past since it was a Residential Parking District. After discus- sion, the Committee voted unanimously to recommend City council approval of the proposal of the merchants in the Church -Dodge business district to allow the sale of Residential Parking District #4 permits to employees of businesses in the Church --Dodge area to park on Brown Avenue north of Church Street. Docket 161-7A-93: Special Event - Springfield Baptist Church Street Bazaar The Committee voted unanimously to recommend City Council approval of the request of Springfield Missionary Baptist Church, 1801 Emerson Street, to hold a Street Bazaar and Sake Sale on the public right -of -pray fram 8:00 A.M. to 4:00 P.M. an Saturday, July 17, 1993. Darrow Avenue from Emerson Street north to the alley at mid -block will be closed for this event. N A & PW - 7/12/93 -3- Docket 162-7A-93: Resolution 84-R-93 - Prevailinq Waqe Rates The Committee voted unanimously to recommend City Council adoption of proposed Resolution 84-R-93, which would establish prevailing wage rates for various categories of workers engaged in the work associated with public works construction projects within the City. Docket 163-7A-93: Ordinance 80-0-93 - 3-Wav Stop - Florence/Madison The Committee voted uniulimausly to City Council introduction of proposect Ordinance 80-0-93, which would amend Section 10-11-5, Schedules V(B) and (C) , of the Code to establish a 3-Way Stop at the intersection of Florence Avenue and Madison Street. Docket 164-7A-93: Ordinance 81-0-93 - 4-Way Stop - Greenwood/Oak The Committee voted unanimously to City Council introduction of proposed Ordinance 81-0-93, which would amend Section 10-11-5, Schedule V(D), of the Code to create a 4-Way Stop at the intersection of Oak Avenue and Greenwood Street, Docket 153-6C-93: Ordinance 54-0-93 Requ.Iatinq Use of Bicvcles - For Council adoption. Docket 154--6C-93: Ordinance 76-0-93 - Lakefront Parkinq Requlations - For Council adoption. Docket 138-6B--93: Ordinance 72-0-93 - Use of Personal Watercraft at Iakefront - For Council adoption. The Chair called attention to an addition) memorandwn from Don Wirth, Director of Parks, Recreation & Forestry, which further delineated the suggested �.,..�.,.E......t to the proposed Ordinance that would authorize and regulate the use of personal watercraft. Discussion ensued regarding safety and other matters related to the use of personal watercraft on Evanston's Lakefront. Alderman Newman asked if there was any safety course that could be offered or required for operators of these watercraft. Richard Grodsky, Superintendent of Recreation, .,led that there is no specific course for use of this type of watercraft, but there is a general course offered by the State for the safe operation of sailboats and powerboats. Alderman Newman also wondered if the City could require proof of the campletion of some type of safety course before the issuance of a license or permit to launch these watercraft. Assistant Corpora- tion Counsel Herbert Hill responded that the City could impose reasonable restrictions and regulations on the use of personal watercraft, and this Commit- tee could require a different standard of competency for the operation of this equipment. He stated that the State of Illinois made no distinction between the operation of a powerboat and other kinds of Class A power equipment. A & PW - 7/12/93 -4-- Mr. Grodsky stated that the State of Illinois offers a license through the State Conservation Department which registers watercraft, but did not require the completion of a safety course for licensing. Alderman Feldman stated that there is a tremendous difference in operating a power boat and cruising on power skis, and he couldn't understand how the two could be equated. He stated that if the Committee wanted to, there is sufficient reason to examine whether or not to add specific restrictions for the use of power skis. Alderman Newsman stated that we have an interest in beeping our Lakefront safe, and there is a reasonable expectation on our part that someone who has completed a safety course would have a certain level of competence in the operation of such watercraft. He said he would like to know if there have been problems with these power skis in other north shore ccu m unities . After discussion, it was the corm,ensus of the Committee that the matter should be referred back to the Administration & Public Works Committee from City Council Lentil more infonration can be obtained. The Committee requested information from the shoreline conmunities from Chicago to Waukegan regarding the types of restrictions in effect, the cost of keeping these watercraft out of swimming areas, potential liability issues, necessity for flotation devices, and availa- bility of safety courses. Time two main concerns are the safety of the operators and the safety of people using the beaches. None Other Business A.Idennan Newnan commented that these had been problems with the garbage pick up within the last few weeks and asked for an update on the status. Public Works Director David Barber ;.,r,„1ed that there had been several equipment breakdowns due to the strain of picking up seasonal yard wastes, added to the ammmnt of debris resulting from the Stir Youth Employment Program alley clean-up. There were seven trucks out of service last week for repair, so there is a problem Picking up garbage and yard wastes on the same day. C17YRU-1CFX=7, 1993 The Committee voted 8 - 0 to recommend City Council approval, of the Bills Lists for the period ending July 7, 1993 in the amount of $1,779,046.52. T?eere being no further business, the Committee adjourned at 8:15 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary 'i NMNLMES & PIEi4IC UXM ..�.+,i..t.�. !Meeting of July 26, 1993 Members Present: Aldermen Drummer, Engelman, Feldman, Guthrie, Heydemann, Holsman, FAmit, Moran, Newman Members Absent: None Staff Present: Adamus, Aiello, Anderson, Barber, Berkowsky, Casey, Fdwards, Fair, Figurelli, Hill, Hunt, Hunter, Jennings, Johnson, Kaminski, Ney► Rubin, Taylor, Tbnkinson, Wirth, Witt, Wolinski, Zimwran Others Present: Mayor Lorraine H. Morton Presiding Official: Alderman Dennis Drummer The meeting was called to order at 7:35 P.M. by the Chair, Alderman Drummer, who announced that he would vary from the agenda by asking for consideration of Purchases first. Minutes of Julv 12, 1993 Meeting The Committee voted unanimmly to approve the minutes of the July 12, 1993 Committee meeting as submitted. Pa of LaexWe Avenue - S.A. #1398 Alderman Kent stated that he had noticed that there were no Evanston or minority companies bidding on these paving projects. He said, if these companies are unable to bid for some reason, we should be trying to get them involved in the process. In Purchasing Agent Kevin Fair stated that contractors are required to be pre -qualified by the Illinois Department of Transportation in order to bid on this type of contract, and this is probably the biggest stumbling block for small contractors. He stated that Artley Paving of Wheeling and Englewood Construction Co. of Chicago were both minority businesses that had bid on these projects but were not the low bidders. Alderman Kent continued that he would like to see the City get more involved in helping Evanston minority cement contractors, like Best Paving or Lane & Sons, became qualified to participate in the bidding process. Chairman Drummer asked that these concern be addressed by the Minority Business Enterprise Committee. After discussion, the Committee voted :sly to recamend City Council approval of the low bid of J. A. Johnson Paving Co. for the paving of Lawndale Avenue from Simpson to [rant under Special Assessment #1396 at a total estimated cost of $176,991.25. A & PW -- 7/26/93 -2- Paving of Prospect Avermue - S.A. #1397 Aldeman Holsman stated that in comparing these two paving projects he had noticed that the smaller project was more expemL4ive. City Engineer James Tankinson that the difference in cost is due to the necessity for repositioning a cul-de--sac that exists at the end of Prospect Avenue requiring more curbing and landscaping. After discussion, the Committee voted urmimrnmly to City Council approval of the low bid of J. A. Johnson Paving Co. for the paving of Prospect Avenue from Simpson. to Grant under S.A. ##1397 at a total estimated coast of $181,416.00. Pavinq of the Alley North of Church/East of Leland - S.A. #1398 The Committee voted unanimously to City Council approval Of the low bid of Capitol Cement Co. for the paving of the alley north of Church and east of Leland tinder S.A. ##1398 at a total estimated cost of $87,147.00. Pavinq of Alley North of Lake/East of Maple The Committee voted unanimously to City Council approval of the low bid of Capitol Cement Co. for the paving of the alley north of Lake and east of Maple at a total estimated cost of $65,642.20. Talmadge Street Light Heads and Lens Baskets (Non -Bid Item, Requires 2/3 Majority Vote The Committee voted UnaniMMISly to City Council approval of the proposal of Bell & Gustus, Inc. for the replacement of ten Tallnmadge street light heads and twenty lens panel assemblies at a total cost of $8,670.00. Alderman Kent an a problem in the Fifth Ward where vandals had been breaking and removing the light panels and wondered whether there was anything that could be done to prevent this that would have a lasting effect. Traffic Engineer David Jennings .,k....Ied that staff has been trying to get some tamper -proof access panels made from fiberglas which would have no scrap value and that miot deter this activity. He will report back to Alderman Kent within thirty days an this matter. 1993 Combined Curb & Sidewalk Replacement Program The Camdttee voted unanimously to City Council approval of a Change Order for additional work under the 1993 Combined Curb & Sidewalk Replacement :'.Lwy&cua, at various locations in the CMG Target Area in the amount of $11,238.90. Communication Center Design Services Chanqe Order The Committee voted unanimously to City Council approval of a Change Order for design services at the Comtuxications Center for additional equipment required to meet current Codes in the amount of $10, 331. 82 . Co uLmication Center Construction Services Change Order The Committee voted unanimously to City Council approval of a Change Order for construction services at the Communications Center as a result of additional equipment required to meet current Codes in the amount of $10,089.42. A & PW - 7/26/93 -3- CITY BIT-1 CF JW 21, 1993 Questions on the Sills List were answered by the Purchasing Agent. Alderman Engelman requested staff to provide a camn unication for the next Committee meeting explaining the $174.00 expenditure to the Clerk of the Circuit Court charged to Account 2300.28100. The Committee then voted 9 - 0 to +a.........:,.1 City Council approval of the Hills Lists for the period ending July 21, 1993 in the amount of $3,055,959.81. Docket 167-7B-93: Resolution 85-R-93 - Howard Street Police Outpost Lease The Committee voted unaninnusly to City Council adoption of proposed Resolution 85-R-93 for the renewal of the City's lease of space for the Police Outpost on Howard. Street at the existing monthly rental of $425 for the period August 1, 1993 thr igh July 31, 1994. Docket 168-7B-93: Ordinance 84-0-93 - Prohibitions or, the Consumption of Liquor by Minors Alderman Newman stated that this Ordinate is a result of a meeting of a group of Northwestern neighbors who are concerned that minors who are not allowed to drink on the campus are congregating in the neighborhood area . There is .. C.i, a whether the City has the manpower to enforce such an Ordinance. Discussion cen- tered around the problem of arresting minors, the size, lateness, and loudness of Parties, the maximum mmt)er of police available at one time for enforcement, and the _vuration of Uhiversity officials. This is a serious problem that comes up every Summer and Fall. Alderman Holsman commented that the same type of situation happens in the Howard Street area. Alderman Kent stated that it is a disturbance of the peace and a nuisance in the Fifth Ward also. Alderman Moran called attention to the third paragraph of the descriptive nn=wardum which mentioned immediate police j�e,-m,.mes to neighbors' phone calls and wandered if this countermands any other- wise applicable police orders in terms of priority. In response, Acting Police Chief Kaminski stated that calls regarding crimes or distarb n-es in progress were taken first. After discussion, the Commmittee voted unanimously to recommend City Council introduction of proposed Ordinance 84-0-93, which would amend lang- uage in Title 3, Chapter 5, Section ll(A) of the City Code to betty highlight and clarify prohibitions an the consumption of liquor by minors. Docket 169-7B-93: Ordinance 85-0-93 - Loadinq Zone at 2601 Central The Committee voted unanim mly to City Council introduction of pro -- posed Ordinance 85-0--93, which would establish a Loading Zone at 2601 Central. Docket 170-7B-93: Ordinance 87-0-93 - 3-Hour Parkinq at Lakefront Alderman Engelman asked if the Parking Committee had determined whether people who park at the Lakefront are really downtown employees, whether they are connected with Norttnaestern University, or if they are actually using the beach parks. In response Alderman Newsman stated that over the years it has been determined that the parkers are mostly from downtown. A & PW - 7/26/93 -4- Alderman Feldman asked why the three-hour limitation was chosen rather than four. Alderman Newman responded that the 3-hour limitation discourages downtown employees from parking all morning, then moving their cars to another Takefront parking space at lunchtime. After discussion, the Committee voted urnnimously to recommend City Council introduction of proposed Ordinance 87-0-93, which would establish 3-hour parking restrictions an a portion of Sheridan Road adjacent to the Lakefront, and accept a .,-- ......c:.Jatioh for a discount plan for new parkers in the M-aarman Avenue and Church Street Parking Garages. Mayor Morton asked if any ccmideration had been given to the parking limitation on Mondays when the beaches are free. Alderman Newnan .,-.*yv&&Ied that this was the reason for the 3-hour restriction rather than two hours, but the limitation would be year-round, and more parking would be available if downtown employees use the garages. Docket 171-7B-93: Ordinance 88-0-93 - Definition of Boot -Eligible Vehicle Alderman Guthrie commented that almost 25% of the tickets writenh are for violations in the 1900 through 2200 blocks of Sherman Avenue and are, apparently, for student vehicles. Alderman Moran asked what the percentage increase would be in ti'j-x number of vehicles booted under this new Ordinance. Traffic Engineer David Jennings responded that he could have this figure for the next meeting. There was further discussion regarding the increased cost and additional resources for handling more towed cars. Alderman Heydemann stated that she would like to see the figures an the rnmmber of cars eligible for the boot after rec.viving five tickets as opposed to ten. She said she suspected that it would be the same people. After discussion, the Cammr dttee voted unanimously to City Council introduction of proposed Ordinance 88-0-93, which would make a vehicle boot - eligible with five or more tickets. Currently, boot -eligible vehicles must have ten or more tickets. Docket 172-78-93: Ordinance 89-0-93 - Traffic Restrictions - Leland/Lyons, Park Piave/Ewinq, and Park Place/Hurd She Committee voted unan.iirmously to City Council introduction of proposed Ordinance 89-0-93, which would establish 3-Way Stops at Leland Avenue and Lyons Street and Park Place and Hurd Avenue, and a 4-Way Stop at Park Place and Doing. Docket 173-7B-93: Ordinance 90-0-93 - Appointment of Directors to SWANCC Hoard The Committee voted unanimously to City Council introduction of proposed Ordinance 90-0-93, by which the City Council would appoint a Director and Alternate Director to represent the City on the Board of the Solid Waste Agency of Northern Cook County. Docket 138-6B-93: Ordinance 72--0-93 - Use of Personal Watercraft at Lakefront Alderman Newman stated that there are safety classes required for 12-17 year olds to operate a Class A watercraft. He moved an that safety classes for all operators be required before launch permits are issued for personal watercraft. Alderman Engelman stated that he was concerned that there is a distinction being made between requiring an adult to attend a safety class to operate skis but not to operate a motorboat. A & PW - 7/26/93 -5- Alderman Newmman's motion failed for lack of a second. It was the consensus of the Committee that the matter continue to be held until staff researches whether all operators can be required to take a safety class to operate personal water- craft when the safety class is not required for adults to operate a power boat. 17M PIMYICUSLY CONSIEERED: Docket 163-7A-93: Ordinance 80-0-93 - 3-Way Stop -- Florence/Madison - For Council adoption. Docket 164-7A-93: Ordinance 81-0-93 - 4-Way Stop - Glverxwood/Oak - For Council adoption. Fire Department Monthly Report - June 1993 The Communication was accepted. Fire Department Quarterly Report on False Fire Alarms The Communication was accepted. Parkinq Ticket Collection Update The Communication was accepted. FY 1994-95 Budget Preparation It* Communication was accepted. A meeting of this Committee has been scheduled for August 2 at 7:30 P.M. on Budget Preparation. Other Business Alderman Newman stated that EVMARK is very concerned about the amount of panhandling in the downtown areas, that he was most concerned at this time with panhandling near cash stations, and that he was Hoping that the Legal Department could come up with a solution for prohibiting solicitations within 200 feet of All machines. The City Manager clarified that staff will return to the Committee with information pertaining to panhandling near cash stations, but the Panhand- ling Ordinance will remain tabled. There being no further business, the Committee adjourned at 8:35 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary . I A i I .. I I i # PUB= La AL&A!d!. HeetUq of August 2, 1993 Metiers Present: Aldermen Engelman, Feldman, Guthrie, Heyciemarnz, Holsman, Moran, Newman Marchers Absent: Aldermen Drummer and Kent Staff Present: Adams, Aiello, Anderson, Casey, Miller, Shank, Taylor, Witt Others Present: Mayor Lorraine H. Morton Presiding Official: Alderman Gene Feldman APIEW OFF ALTIM: Consideration of Budget Policy The meeting was called to order at 7 : 39 P.M. by the Chair, Alderman Gene Feldman, who recognized City Manager Eric Anderson for opening remarks. Mr. Anderson explained that the purpose of this meeting was to meet and consider the Budget Policy, the current state of the predictions for the Budget for the following year, and to consider what the Committee would recaTmend to the Council for that Budget Policy. The Budget Policy Caemittee has been dissolved and its A.Wr%A.aibilities have been incorporated into the work of the Administration & Public Works C vnittee meeting tonight. 'The intent is to follow through with review of these considerations and to look at the situation as it stands right now. The first item for discussion is the Budget Policy, and copies were sent out to each of the members of the Committee. The changes in the Budget Policy are significant because they result in changes in Fire and Pension funding. The changes in funding for the Police Pension Fluid were adopted unanimously by the previous Council, and for the Fire Pension Fund by the present Council. The amended Policy requires that the pensions be funded at the level determined by our actuary, which is estimated to be $970,000 more than the currently budgeted amount of $7,188,132. 'This will bring us into full conformance with State law, and it is intended that we would be fully funded by the conclusion of time established by the State Legislature - the year 2032. The financial implications of these charges are included in the March 22, 1993 memorandum which was trans- mitted to the Council. Staff has established sore preliminary calculations based upon this Budget Policy for next year's Budget. A Z PW - 8/2/93 -2- The Chair called for discussion of the Budget Policy. Alderman Engelman asked, if we were riot going to change the Policy, and assuming the City Manager was going to recommend a Budget that does not charge any of the services that we currently fund, is there any indication whether or not we would have a balanced budget and, if not, how much are we short. 'she City Manager responded that to keep our services in place and fully fund what we have right now, using th& preliminary expenditure and revenue estimates that we have at this time, we would have approximately a $4 million shortfall plus the estimated $970,000 increase in Pension finding. He stated that this shortfall is not unusual at this point in preparation of a Budget. We have preliminary requests from the Departments and preliminary estimates of r+evwme. last year there was a $6.5 million shortfall at about this time in the process not included the pension funding. TWo years ago, it was about $5 million, and we were able to close the gap. Without Police and Fire Pension considerations, we are closer now than we have been in either of the two previous years. Alderman Engelman asked, if in each of the two previous years we closed the gap by restructuring the organization, eliminating jobs and cutting as much as possible, will that be done again this year. The City Manager responded that he could not see reducing staff at this point without eliminating services. Alderman Heydemann asked how the actions of the State Legislature affect the shortfall in terms of the State Surtax. The City Manager—2k-1—Jed that it affects it substantially because we will have an approximately $200,000 to $300,000 shortfall next year because of the way that the State has structured the Surtax. They have made it permanent, but they haven't givers it to us. This constitutes a significant current problem, but the following year should see a more comfortable situation. Alderman Newman stated that any changes in the Budget Policy should have been underlined. The City Manager responded that there are nn charges. The present Council took action several meetings ago to make the Fire Pension Fund portion of it read this way. Alderman Newman stated that the way this is being presented is unfair, and he would be urging the Council not to act on a Sales Tax increase because the Council should be informed now what the whole package is and if we will be able to close a $5 million shortfall without a tax increase. If we do have same serious problems that are different from other years, the Council arvd the Mayor ought to know what they are now. The City Manager stated that there is no doubt that we have a serious problem, and there is no question that we are not going to be able to handle it as we have in the past. It looks like we will have to have an increase in revenues. Tteere are two alternatives for increasing revemies: one is to cut services and the other is to increase taxes. We are required to have a balanced budget, and these are the only items significant enough to make up that shortfall. We have to look at the sales tax alternative now because we can't change it after September 30. State law requires that decision to be made before the errs of September. Until now we were unable to count an the Surtax because the Legislature did not make a decision sooner. The issue before the Council now is whether to increase the Sales Tax by 1/4 percent or not. If the deadline goes by and that decision is made by default and Council wants to keep this Budget Policy, the only alterna- tives will be to increase the property tax or eliminate services. A 6 PW - 8/2/93 -3- Alderman Moran stated that the first item on the Agenda is consideration of Budget Policy, and he saw a close linkage between that and the second point, particularly with respect to the City Manager's projections in terms of costs related to Pension funding and projections related to the potential increase in revenues that we would achieve through passage of an increase in the sales tax, and that increase was tethered to the statutory maximum that we are allowed. Rine City Manager responded that we are only permitted to increase the sales tax in 1/4 percent irn.La«.ars. Alderman Heydermann stated that we have to take the three pieces of this equation. - the property tax, the reduction in services, and the sales tax and talk about them tonight because it would be much better to make a conscious decision than have it made by the calendar. She stated that not raising r.L,,,k-r-&4y taxes is a very high priority of hens, and she would have a problem with xr.......,w-..ding a decrease in services, so she would like to talk about the advantages and disad- vantages of increasing the sales tax. Alderman Newman stated that he disagreed with the City Manager. It has been readily apparent for a long time that the surcharge was going to be less, and nobody wants to cut services, but, before you consider tax increases, you have to look at what services may have to be cut. 'Ihe citizens are entitled to know what they are before we get to that point. We have not done our own analysis; that has been completely delegated to staff. It might well be that after we sit down with the priorities we may not want to cut services but, we should not just go to the taxpayers and say we are going to increase taxes without prioritizing the services and making an effort to cut. it's not just a question for staff, it is Couancil's responsibility to decide what services, if any, could be cut. The City Manager stated that if the Sales Tax was increased by 1/4 percent, the average amount that would be collected in new tax would be approximately $17 per capita, and a substantial mount of that would came from nary -residents. Alderman Feldman stated that he believed a re-examination of staffing and services is necessary before we could even begin to consider a tax increase, and asked the city Manager how much time he would reed to present the Council with a k&u..yAcu,L that shows the kinds of possible areas of service cuts and what it would mean to the cotnunity. In i �.%4Aae, the City Manager stated that the difficult part of the process is the fact that the State requires the September deadline for a possible sales tax increase. We are going to have to push hard to get the gap closed. He mentioned that there is a taut that the Legislature has empowered communities to enact on a temporary basis in the past and has now made it peinkyxnnt, and that is the telecomma-ications tax on cellular phones. This tax could possibly generate between $300,000 and $500,000. It is a tax that extends the utility tax on interstate calls made from cellular phones. This would not be enough to cover the gap but it is the only other thing that could help. Alderman Feldman asked if the Council was willing to approve a sales tax increase, would the adoption be irrevocable or could we later rescind it? Zhe City Manager responded if the Council authorized a sales tax to be levied at 1/4%, notified the State by the end of September, and the taut was set for collection by January 1, it could not be revoked. It would be collected and given to us. If that were the case, and we subsequently found that we would not need it, Council could use that revenue to reduce the property tax. A & PW - 8/2/93 -4- Alderman HL-, norm stated that this is a different kind of meeting and she was comfortable with exchanging views an the advantages and disadvantages of each of the three pieces that make up the total budget in general terms but, if we are going to get into specifics, we need to set up a calendar for meeting and have each of the twelve department heads bring specific budget cuts for consideration. Alderman Newman stated that the Council needs to do some work on the Budget in tears of what their priorities are, then give some instruction to the city Manager so that he can come back with some re..-1./.r-Jations in accordance with our priorities. In the meantime we could hold some public hearings so that the community could hear our views and we could have their input. Zhere was considerable discussion on the merits of holding public sessions for cam mu ity and Council input, the man=nentai task of nok.ing line item cuts in the budget, possible objections from the business comnm.ity to an increase in the sales tax, and the purpose of having professional staff Zhne City Manager stated that Chicago and Skokie both collect more sales taxes than Evanstm. Chicago's sales tax is 1% higher than ours right now and Skokie's is 3/4% higher than ours. Alderman Engelman stated we either have to raise revenue or make service cuts, and we should not wait until after September to make some decisions. The question is what is the fair and appropriate way to fund City services? In order to avoid adding to the burden of the property taxpayers, am should be looking at alternative services of revenue such as the sales tax. We will soon have two new significant sales tax generators that studies show will be drawing at least 87% of their sales from people from outside Evanston. Increasing pi,,rc.,L iy taxes should be a last resort. Alderman Holsman stag that he is willing to spend the time and would like the opportunity to go through the entire budget review process and would rather make cuts than raise taxes. Alderman Newman stated that if the Council doesn't go throw this whole painful process, they might as well turn the whole thing over to the City Manager. The Council doesn't do anything that is more important than this, and we owe it to the community to avoid any tax increase if we can. Alderman Moran agreed that it was important to look at the proposed increase in the sales tax and it was necessary to decide soon. He: summarized his thoughts stating that he was all for the shared review process, but that he also had faith that the City Manager would not present the Council with this sales tax proposal unless he thought there were some very compelling reasons for us to take a look at this. The citizens want quality services delivered on time and with caring. Alderman Newman stated that there would be some people in the business ccmnmity who would say raising taxes is not an ant to bringing business into our City. Our lower sales tax is an advantage that we would lose by increasing it. Discussion followed on the system and methods for reviewing the Budget, time constraints for considering the sales tax increase, &-I the sales tax tables previously transmitted to Council. M A & PW - 8/2/93 -S- Zhe Ch i r recognized Mayor Norton who had a question on the semantics used in the City Manager's July 22 memorandum concerning the elimination of She asked if he meant services or programs. In response, the City Manager stated that he had used the term programs and services interchangeably in trying to suggest that it is not possible to eliminate expenditures, whether staff or other expenses, without affecting services. Mayor Morton also had a question regarding our Moody's credit rating and its relationship to Police and Fire Pension funding. The City Manager . ,-ay...Ied that the latest report we had from Moody's made note that the City Council had adopted a policy of fully funding the Police Pension Raid at the actuary' requirement and noted that the Fire Pension funding remained unresolved. Our credit rating remains Aaa. Alderman Newman stated that he would be willing to participate on a sub -Committee that would meet no less than five times before October 1 to consider budget cats and came back to the Council with a package for consideration. He moved that a sub -Committee be established for this purpose. Alderman Feldman seconded the motion. The City Manager suggested that such a Committee ought to deliberate and conclude by the end of August. A Sales Tax Ordinance would be introduced at the first ineetirg in September and reported to the State by the end of the month. Alderman Guthrie stated that she believed that staff was capable of recom ing possible cuts for Council consideration. Mayor Morton stated that she hoped there wood be adequate attention givens to citizen input and sue�gestions during Council Budget deliberations and that they are taken seriously and responses are given. Alderman Engelman stated that he felt it would be worthwhile to establish the sub -Committee but not under the gun. There may be some specific services that warrant serious consideration and more time would be necessaxy. He stated that he believed sales tax legislation should be prepared for Council debate in sufficient time to pass it before the September 30 deadline. He stated that a sub -committee could be designated to look at the program service elements between now and January. He moved that the sales tax ordinance be prepared for Council introduction. Alderman Newnan agreed that more time would be needed for serious review of budget cuts and stated that he was willing to support the idea of introducing the sales tax ordinance in time for Council debate and working on the sub -committee to came up with budget cuts before January 1. zhe City Manager noted that a public hearing on the Budget had been scheduled for Monday, August 9, and suggested that this would be a good time for citizens to come up with recommendations with regard to the Budget. He stated that with regard to the analysis of programs that the sub -Committee go forward and analyze all of the services and programs that exist at the present time with no exclu- sions. A & PW - 8/2/93 -6- There was discussion regarding the number of people that should serve on the sub - Committee. The consensus was that appointments would wait until Aldermen yent and Demmer could have an opportunity to volunteer to serve. The vote on estab- lishment of the Budget Sub -Committee was unanimous. The motion to prepare sales tax legislation was held until the next meeting. The City Manager reminded the Conmi.ttee that the public hearing would be a part of the A & PW Committee meeting beginning at 7:00 P.M. on Monday, August 9, and the Research P.*rk presentation would be part of the City Comwil meetiz?g beginning at 8 : 00 P.M. Tyre being no further business, the Committee adjourned at 9:30 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary 1 a Meeting of August 9, 1993 Members Present: Aldermen Drummer, &Wlnm, Feldman, Guthrie, Heydemann, Holsman, Moral, Newnan Staff Present: Aiello, Anderson, Barber, Brenniman, Casey, Elg, Ersler, Fait, Figurelli, Franchi, Hunt, Jennings, Xmninski, Modeber, may. Rubin, Szymanski, Taylor, Thomas, Tbnkinson, Wirth, Witt, Wolinski, Zimmennan Others Present: Mayor lDrraine !i. Morton Presiding Official: Aldeaman Dennis Dyer SUHMPM OF ACIION: The meeting was called to order at 7:20 P.M. by the Chair, Alderman Drummer, who apologized for the late start and announced that he would vary from the agenda by holding the public hearing on the Budget first. He them read from a statement from Policy Resolution 6-PR-78, which calls for a public hearing to be held five months prior to submission of the proposed budget by the City Manager. The Chair recognized Mr. Sidney Zwick who wished to speak to the Committee an the proposed Sales Tax increase. SDGET' P(Ru : Mr. Zwick stated that, when he read in THE EVAiSTON REVIEW of the proposed increase in the sales tax to be used for the purpose of helping to fund the Fire and Police Pension Funds, he thought about the failure of Northwestern University to bear its fair share of the vast of running City goverment, and that this would be an s late time to bring up the subject again. He stated that he was surprised to see the proposed sales tax increase on the Agenda tonight for introduction before the public had an ► kq,.,...L.nnity to react to the proposal. He stated that in his opinion a much more appropriate source of funding for bringing the Pion Funds up to the proper level would be fray Northwestern, which has been a chief beneficiary of our police and fine services over the past one hundred and forty-two years. He referred to an article in ME DAILY (a copy of which was handed to each Canmittee member) regarding a serious dorm fire that could have cost lives if it had not been for the quick response of the City's Fire Department. This example demonstrates that this life-saving service is just as important to the safety and well-being of Northwestern students as is water, cps, or electricity, which must be purchased; yet, University officials adamantly continue to expect Evanston taxpayers to provide this service free of change. A & PW - 8/9/93 -2- He continued that early in 1992 the Independent Senior Citizens of Evanston calculated that Northwestern's fair share of payments for fire protection and medical emergency services it received from the City in 1991 should have been $3,624,000 or approximately one-half the total cost of our Fire Department expenditures for that year. This figure was based upon their estimate of the value Of Noxth,;estem's Evanston property being approximately equal to that of all other Evanston V-..r—Ly combined. Mr. Zwick stated that a possible solution for collecting this money from the ihive=sity and certain other tax-exempt institutions is the initiation of a fire insurance service fee to be charged to all Evanston e.,wvc-& ty oiwners in k#.&Wk A. ti.an to the value of their r....r..A Ly and to be paid in twelve monthly installments. This fee would be offset by reducing the ..rc..ty tax bill of all r...r ty owners by that portion attributable to Fire Department expenditures. The idea was to stimulate some creative thinking on the part of all the members of the City Council and citizens who are interested in fairness. He stated that the Council should give same serious consideration this coming budget year to this proposal to share the cost of local go%, ....�.t with the [university and other wealthy tax- exempt neighbors. The Chair stated that would be given a chance to speak an the subject of the public hearing after the regular meeting. He then asked for approval of the minutes of the last two meetings. Minutes of July 26, 1993 and Auqust 2, 1993 Meetinqs The committee voted unanimously to approve the minutes of the July 26 and August 2, 1993 Comodttee meetings, as submitted. Pa of McDaniel Avenue The Co dttee voted unanimously t0 City Council approval of the low bid of Artley Paving for the furnishing of all labor, materials, and equipment necessary to complete the paving of McDaniel Avenue between Dempster and Greenwood Streets at a total estimated cost of $124,249.95. Fire Department Apparatus intercom 5vstem The Committee voted unanimously to City Council approval of the low bid of Rinto Caumamicatians for the outfitting of fourteen Fire Department vehicles with intercom systems at a total cost of $25,886. Alderman Engelman asked staff how they woad be able to convince this company to reduce the bid price to a level which is closer to the original estimate. Fire Chief Runt responded that in order to keep the cost down, the Fire Department would be able to live with twelve instead of the fourteen units originally requested. This Trill mean that two back-up units will not be equipped with the intercom system. Alderman Moran cammented that thin is really remarkable equipment designed to allow clear communication and coordination between Firefighters at the scene of a fire, something which is now difficult because of the collateral sounds related to fighting a fire. . u I I , I Y , , 1. idW Id IY, iIIL 11 iMi 1.1 ,Dili hl111111 V A & PW - 8/9/93 -3- Commuter Trainina Services (Nat -Bid Item, Requires 2/3 Majority Vote The Committee voted wily to re,. ...... .:...1 City Council approval of the proposal, of Practical Computer Associates/Miller Consnitirg for the provision of an additional twenty classes in computer training for City staff for a total cost not to exceed $18,000. Aldennan Holsma n asked staff if it would be possible to arrange to have this type of training performed by Northwestern Ukiiversity. In response, the City Manager stated that staff has been looking into the possibil- ity of having Northwestern provide other kinds of training for employees, but that this particular computer training could be best provided by Practical Camxter Associates because of the success of the initial training and the fact that it is ongoing with classes of ten employees learning at different levels. Insurance Benefits Consu].tinq Services The Committee voted unardmnusly to . t..,,.,....,.1 City Council approval of the proposal of Deloitte & Ibuche for a wive review of the City's Group Health, Life, and Dental Insurance F,,.v,.w at a cast not to exceed $23,000. City Bitln of Ault 4, 1"3 The Committee then voted 8 - 0 to City Council approval of the Sills List for the period ending August 4, 1993 in the amount of $3,227,659.52. • ►. 14-6607D--)i�g .• Docket 180-BA-93: Special Event - Marathon Footrace Alderman Newman commented about the number of footraces and other events that are routed along Sheridan Road, and stated that he would like to be inept informed in advance because there are too nwy of these events that are very disruptive. After discussion, the Committee voted ugly to City Council approval of the request of Nem er & Co. (pramter of the Marathon) to charge the date of the Marathon Footrace (previously approved for October 10, 1993) to October 9, 1994. Docket 181-8A-93: Resolution 86-R-93 - Reserved Parkinq for Disabled - 1837 Grey The Camuittee voted unanimously to City Council adoption of proposed Resolution 86-R-93 which would authorize the issuance of a reserved parking pendt for the disabled at 1837 Grey Avenue. Docket 182-8A-93: Once 79-0-93 - Licensina Various Tree Maintenance Activities The Committee voted u wdnxnwly to City Council introduction of proposed Ordinance 79-0-93, by which the City Council would authorize the City Manager to license persons engaged in various tree maintenance activities on public property. a A L PW - 8/9/93 -4- Docket 183-8A-93: Ordinance 94-0-93 - Loading Zone - 1225 The Coardttee voted unanimously to City C xmil introduction of proposed Ordinance 94-0-93, by which the City Council would establish a UxWing Zone for Bethany Baptist Church at 1225 Elnraood Avenue. Docket 184-BA-93: Ordinance 95-4-93 - No Parking Zane - 1117 Darrow The CceTrdttee voted unanimously to City Council introduction of proposed QaWw -e 96-0-93, by vtdc h the City Council would establish a No Parking Zone at 1117 Darrow Avenue. Docket 185-BA-93: Ordinance 96-0-93 - Sales Tax Increase The Committee voted Unanimously to City Council introduction of proposed Ordinance 96-0-93, which would increase the Sales Tax by acre quarter Docket 72-0-93 - Use of Personal Watercraft at Lakefront There was sane discussion an the hours of operation for these watercraft and noise considerations. It was the consensus of the Committee that Ordinance 72-0-- 93 be amended to allow the hours of operation to be 9:00 A.M. until 8:30 P.M. The Committee voted UrMUMOualy to iYrYM.....y. City Council adoption of the amended ordinance. IT S PHKVM0VEW COrSTT R T: Docket 168-7B-93: Ordinance 84-0-93 - Prohibitions on the ConsurQtion of Liquor by Minors - For Council adoption. Docket 169-7B-93: Ordinance 85-0-93 - Loading Zone at 2601 Central - For Council adoption. Docket 170-7B-93: ordinance 87-0-93 - 3-Hour Parking at Lakefront - For Council adoption. Docket 171-7B-93: Ordinance 88-0-93 - Definition of Boot -Eligible Vehicle - For Council adoption. Docket 172-7B-93: Ordinance 89-0-93 - Traffic Restrictions - Lelannd/Lyais, Park Place/Ewing, and Park Place/Hurd - For Council adoption. Docket 173-7B-93: Ordinance 90-0-93 - Appointment of Directors to SWANCC Board - For Council adoption. BLa -:- PEXUM EMMU G (continued) : At this point, the Chair recognized Mr. Richard Stillerman who welshed to address the Committee on the proposed Sales Tax increase. Mr. Stillennan stated that in his opinion raising the sales tax is a last resort and should be doge only after all other alternatives have been exhausted. He stated that just because Skokie and Chicago have higher sales taxes is no reason why Evanston should follow. A & PW - 8/9/93 -5- He noted that the sales tax, even if it exempts food and drugs, strikes most harshly the elderly on fixed incomes and citizens with low and moderate means. They still have to buy clothing, furnishings, and hundreds of other items that would cost them more with a higher sales tax. He stated that he understood that the Fire and Police Pension Funds had been underfunded for years, but the City should explore ways to raise revenues or cut expenditures where rational policies tell us we should. He stated that approximately $250,000 in unanticipated income will be received from the State fie, and suggested that the City should try to increase the water rates to Skokie as much as possible, increase the liquor license fees, if necessary, re-examine revenues from other fees and licenses, consider establish- ing a pool for certain City vehicles to reduce fleet costs, take a hard look at our health insurance costs and implement more cost -sharing by City employees, and focus again an cutting expenses before considering the sales tax increase. We should ask why we are spending $250, 000 annually to iurwk.r to cover operational costs in the Research Park when the Park is at a standstill. Perhaps we could save $150,000 of that expense. He continued that the Council with the City Manger and staff must prioritize services. The least essential City services may have to be pared or eliminated. You should first make every effort to cut on the expenditure side with a careful scalpel. The Council must consider sensitively the urgency of citizen needs and the ability of citizens to receive the same kinds of services elsewhere. Response to Hills List Inquiries The Canawdcation was accepted. Replacement of Typewriters with Word Processinq Equipment The Caantnnieatiaan was accepted. Division of Sanitation Quarterly Report The Communication was accepted. Alderman Newman stated that he would like to get a handle an whether the Recycling Center is profitable. In Public Works Director David Barber stated that right now the cost of operation is more than the income, but does not take into account the savings generated by not taking the waste to the landfill. Alderman Newman stated that he would like to have a broader explanation of the costs and savings. School Crossinq Safety Proqram The Ccmiudcation was accepted. There being no further business, the Committee ad jounjed at 7:58 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary AtHMUS`rRMnON i, HIM C10HH r1EE Meeting of August 23, 1993 Members Present: Aldermen Dromex, Feldman, Guthrie, Holsman, Moran, Newman Members Absent: Aldermen Engelman, Heydemann, and Kent Staff Present: Aiello, Anderson, Barber, Casey, F4wards, Fair, hill, Hunt, Jemiings, Kaminski, Ney, Rubin, Taylor, '1'onkinson, Wirth, Wolinski, Zinommman Others Present: Mayor lorraine H. Morton Presiding Official: Alderman Dennis Dno ner SUMMMM C' ALTIM: The meeting was tailed to order at 7:40 P.M. by the Chair, Alderman Drummer. Minutes of Auqust 9, 1993 Meetinq The Committee voted unanimously to approve the minutes of the August 9, 1993 Camdttee meeting, as submitted. Sanitation Division Quarterly Report Follow -Ur, The Communication was accepted. Fire Deparbment Monthly Report - JulV 1993 The CommmLniication was accepted. Mayor Morton commented that the report was very interesting, noting that there were more than a hundred non -fire responses during July. Aldemtian Newman stated that it would be nice to have a similar report from the Police Department showing the breakdown of the types of calls received. In tense, Acting Chief Kaminski stated that the Department receives more than 60,000 calls for service every year - 12,000 to 13,000 of which are crime - related, and the Police Department Annual Report lists these calls by categor y. Feldman asked how Iong it had been Fire Department policy to handle lock -out calls. Chief Berkowsky responded the Department had been responding to these calls for about twenty years, and that the majority of the calls were of an emergency nature; i.e., food left cooking on a stove or young children left unattended while a parent was accidentally locked out. Staff will provide copies of material regarding lock -outs that were previously transmitted to the A & PW Comnittee . A 6 PW - 8/23/93 -2- P[RCHS : Lighting SI/Sterzs at Noyes Theater The Committee voted unanimously to recommend City Council approval of the low bid of Chicago Spotlight for the replacement of the Theatre lighting system at Noyes Center at a total cost of $7,740. Work Clothinq for AFSCME Employees (Norr-Bid Item, Requires 2/3 Majority Vote) The Committee voted unanimously to recommend City Council approval of the proposal of North Shore Uniform for the City's annual requirement of work clothing at the unit prices indicated for a total estimated cost for the year of $18,720.25. Change Order #8 - Transportation Center Mie Committee voted unanimously to recommend City Council approval of Change Order #8 at a total cost of $5,129.26, which would allow for the installation of a 3-foot strip of Tactile tiles on the edge of the Transportation Center plat- forms as mandated by the Americans with Disabilities Act and the Illinois Accessibility Code. Mayor Marton commented that Federal mandates without funding is of major concern to municipalities . In response to a question from Alderman Feldman, Public Works Director David Barber explained the initial Transportation Center funding, which included an = grant of approximately $11 million and partially covered the cost of mandates. Docket 188-8B-93: Special Event - YMCA Footrace The Committee voted unanimously to recommend City Council approval of a request from the YMCA for permission to hold their 13th Annual "Evanston Express" Foot- race on Sunday, September 19, 1993. Alderman Newnan asked the Traffic Engineer to rnmber Lakefront footraces in the future so that the Committee would have an idea of how many are approved every year. Docket 189-8B-93: Special Event - Benison Avenue Street Party The Committee voted unanimously to recommend City Council approval of the request of Merle's #1 Barbecue to hold a Street Party on Benson AvEnue between Clark Street and University Place on September 25, 1993. Docket 190-88-93: Resolution 87-R--93 - Reserved Parkinq for Disabled - 744 Dobson 7be Committee voted unanimously to reco me d City Council adoption of proposed Resolution 87-R-93, which would establish a reserved parking space for the disabled at 744 Dobson Street. I r N A & PW - 8/23/93 -3` Docket 191-8B-93: Resolution 68-R-93 - Reserved Parking for Disabled - 510 Lee The Committee. voted unanimously to reconmVwd City Council adoption of proposed Resolution 88-R-93, which would establish a reserved parking space for the disabled at 510 Lee Street. Docket 193-811-93: Ordinance 92-0-93 - Class C Liquor License - TRIO Restaurant The Committee voted ucnanin>omsly to City Council introduction of proposed Ordinance 92-0-93 to allow issuance of a Class C Liquor License to TRIO Restaurant, 1625 Hinman Avenue. Docket 194-BB-93: ordinance 97--0-93 - class B Liquor License - The Keg Restaurant The Committee voted unanimously to recommend City Council introduction of proposed Ordinance 97-0-93 to allow issuance of a Class B Liquor License to The Keg Restaurant, 610 Grove Street. Docket 195-BB-93: Ordinance 98-0-93 - Expansion of Parkinq District #9 The Committee voted unanimously to recommend City Council introduction of proposed Ordinance 98-0-93, by which Residents Only Parking District #9 would be expanded to include 600 south Boulevard and 600 Callan Avenue. Docket 192-BB-93: Resolution 89-R-93 - Allocation of G. O. Bond Ref inancinq Funds Alderman Newnan stated that he didn't have any problem with the six projects, but he did have a problem with the way this is being presented to the Committee. He stated that if the Committee approved this, they might as well. not be on the City Council and just have the staff be the City Council because what they are doing is getting together looking at all the diffei--nt projects, and deciding what the priorities are for the City, which he believed is the Committee's job. He stated that the staff are re,. ..,.:_..Jers, but they don't set priorities for the committee. The City Manager stated that it was his responsibility to prepare and recommend to the Council the budget for the expenditure of funds, and the process used has been the same process used in the preparation and presentation of the Capital Improvement budget that is submitted every year and covers five years. Discussion ensued regarding the six staff recommendations and their priority. The City Manager continued that the reason this covers only the $730,000 is because these funds were not anticipated - they came as a result of a very successful refinancing. Alderman Newman stated that when the information is presented this way with only those six projects on the table, nobody on the Council can decide which to support. While the Committee could have agreed that these six wexe very important, there might have been five others that are also vexy important around the City. The City Manager responded that these recommen- dations came in the context of the Capital Improvements Plan that was adopted in the Spring and are recommended consistent with that Plan. He stated that he had described a couple of these recommendations as being emergency situations and, had this money not become available, staff would have had to ask the Committee to reallocate funds that had already been appropriated in order to address these. -4- A & PW - 8/23/93 xt time staff is going to present �� Alderman Feld cemented that t. ma r Morton asked haw it was that the City like this that they give options. MaY'� Eger explained the funds � s windfall. In resP4e the City received Od obligation band issue. f ran a ref inau zing of a general Building to delete the Customer 5exvice onded After discussion, Alderman Feldman mw re otY�er for tha g,�vation t money. Fund of $250,000 and to explore Committee that this matter be by Alderman fin. It was the consensus of the Cartmi held over to the next meeting. Maim � Docket 182-8A--93: crdinance 79-0-93 - Iicensinq Various Tree Activities For Council adoption. OOOd p�� }et 183-8A-93: Qrd�me 94-0-93 - Inedin4 Zone- 1225 ELF For Council adoption. 95-0-93 - No Parkinq Zone - 1117 DarrowDocket 184-8A-93: Ordinance For Council adoption. Docket 185-BA-93: QaUnance 95-0-93 Sales Tax Increase For Council adoption - City Bills of August 18, 1993 city Council aPprcval of the Bills The Committee then voted 6 - 0 to reran 19 � awunt of $5,1111195.23. List for the period ending August 18, 1993 in the in writing for the next meek' Questions on the Bills List will be answered There being no further business, the Committee adjourned at 8:30 P.M. Respectfully submitted► Carolyn A. Traylor City Manager's Secretary W�, L . u : ► ►►,► `lM:: Y •, ; is 0 Nis ",,,,►yWID1 bkbetjmg of September 13, 1993 Members Present: Aldermen Engelman, Feldman, Guthrie, Heydemann, Holsman, Kent, Moran, Newman Members Absent: Alderman Drummer Staff Present: Aiello, Anderson, Barber, Berkowsky, Casey, Edwords, Fair, Figurelli, Hill, Hunt, Hunter, Jennings, Kaminski., Ney, Rubin, Siegel, Taylor, Tbnkinson, Wirth, Witt, Wolinski, Zimmerman Others Present: Mayor Lorraine H. Morton Presiding official: Alderman Stephen B. Engelman SUMMARY OF AC IM; The meeting was called to order at 6:40 P.M. by the Chair, Alderman Engelman. Minutes of Auqust 23, 1993 Meeting The Committee voted unanimously to approve the mirwtes of the August 23, 1993 Committee meeting, as submitted. The Chair wuxn iced that he would vary from the agenda by asking for consideration of purchases first, then call upon representatives of the auRM Energy Company (power suppliers) who would be present to explain the services they could provide to the City. Eggleston Park Redevelopment In response to a question from, Alderman Holsman regarding the use of the Park Safety Modifications Account in the 1991-92 Capital Improvement Program, Parks, Recreation & Forestry Director Don Wirth responded that this account was used for improvements necessary for complying with State and Federal safety standards. The Committee voted unanimously to recommend City Council approval of the low bid of Pinel Andrews Construction Corp. for furnishing all labor, materials, and equipment necessary to complete the redevelopment of Eggleston Park at a total cost of $25,507. Personnel Services Contract The Committee voted unanimously to recommend City Council approval of the pro- posal of Jarosz Associates, Inc. to provide personnel services at a unit price of $6,500. A & PW - 9/13/93 -2- f E-911 Broadband-CATV Hardware Interface Equipment The Committee voted unanimously to re. ........ r..1 City Council approval of the low bid of Zenith Electronics Corp. for broadband-CATV hardware interface equipment as part of the E-911 Police/Fire Communications Center project at a total cost of $38,445. Thermoplastic Pavement Markinq The Committee voted unanimously to City Council approval of the low bid of Mark -It Stripings Corp. for the installation of thermoplastic pavement marking at various locations throughout the City for a total cost of $7,613. Sand, Stone, Concrete, and Asphalt Patching Material Mie Committee voted unanimously to recommend City Council approval of the low bids of Tanyan Brothers for sand at the unit prices bid for an estimated annual cost of $15,652; of Vulcan Material for stone at the unit prices bid for an estimated annual cost of $45, 377; of Builder's Ready Mix for concrete at the unit prices bid for an estimated annual cost of $14,000; and of Sherwin Corp. for sylvax at the unit prices bid for an estimated annual cost of $14,400. Architectural Window Design Services for the Civic Center, Evanston Art Center Coach House, and Fleetwood/Jourda.in Community Center (Non -Bid Item, Requires a 2/3 Majority Vote) The Committee voted unanimously to recommend City Council approval of the proposal of Elliot Dudnik & Associates for architectural window design services for the Civic Center, Evanston Art Center Coach House, and Fleetwood/Jourdain Co mmrmLadty Center at a total cost of $25,200. Mayor Morton commented that she was very pleased that more Evanston firms were bidding and being awarded bids for goods and services. Vehicle Sticker Application Foram [Non -Bid Item, Requires a 2/3 Majority Vote The Committee voted unanimously to recommend City Council approval of the proposal of Moore Business Forms for Vehicle Sticker Application Forms at a total cost of $6,768.32. Change Order #2 - Lonq-Range Sewer Plan - Phase Il - Area II The Committee voted unanimously to recommend City Council approval of Change Order #2 for the Phase II - Area II section of the Long -Range Sewer Improvement Program involving no adjustment to the contract price. Change Order #7 - L4nq-Range Sewer Plan - Phase I/Basin S06-S13 Zhe Committee voted unanimously to recommend City Council approval of Change Order #7 for the Phase I/Basin S06-S13 section of the Long -Range Sewer Improve- ment Program for an additional cost of $62,039.39. A & P'W - 9/13/93 -3- Change Order #8 - imr-Range Sewer Plan - Phase I/Basin S06--S13 The Committee voted unanimously to recommend City Council approval of Charge Order #8 for the Phase I/Basin S06-S13 section of the Long -Range Sewer Dgnmve- ment Program for an additional cost of $84,873.12. Change Order #9 - Long -Range Sewer Plan - Phase I/Basin S06-S13 The Committee voted unanimously to City Council approval of Change order #9 for the Phase I/Basin S06-S13 section of the Iong-Range Sewer in provemment Program for an additional cost of $94,153.25. Extraordinary Maintenance on Ridge Avenue - Main -Dempster The Committee voted unanimously to recommend City Council approval of the proposal of Palumbo Bros., Inc. for a change order in their current contract to perform maintenance work beyond the scope of our maintenance on Ridge Avenue between Main and Dempster Streets at a cost of $37,786.50. Cansultinq Services - Buck Project The Committee voted unanimously to City Council approval of the pro- posal of & Associates to provide consulting services to the City and The John Buck Company to establish a Tax Increment Financing District at a cost not to exceed $45,000. Meeting with T00 At this time, the Chair recognized Mr. Michael Pryor, a representative of the TORCO Energy Company, who was in attendance to present information to the Committee regarding alternatives available in the field of energy. Mr. Pryor discussed the nature of services offered by 70ROO, which is a supplier of energy on a wholesale basis licensed by the Federal Energy Regulatory Commission. He stated that TCRCO is not in the retail business and, therefore, their only customers would be governments with energy distribution systems that are already municipalized or those that are in the process of municipalization. Mr. Pryor went on to say that most of ma's eastern sector power comes from Niagara Mohawk, and there is an abundance of electric power available to munici- palities in the mmmidwest. 'There are many steps to municipalization that take a large amount of fortitude; the public must understand what it is about; you have to be prepared to run your own utility; you have to be prepared to negotiate contracts foz long-term power, but it isn't something that can't be done. He continued that, after 35 years in the business, he could say that it was a very good feeling for a utility company to have a municipality sign a 50-year franchise and not have tq worry about another company wanting to came in to serve the area. 7be main advantage of municipalization is the ability to buy power on a wholesale basis, a benefit that could save millions of dollars. The drawbacks are many, including the necessity of hiring a consultant to advise on financing the acquisition of the system, setting up an office, training personnel, generating, marketing, etc. 0perating costs are significant, but those municipalities that have their own systems have not gone back to the utility companies. A & PW - 9/13/93 -4- Mr. Pryor stated TCRCO is not a new company; they have been in the business for more than thirty years; they handle natural gas, oil, light fuel, jet fuels; and they now have electricity to sell. They are ready and willing to assist the City if desired. 7heyy► are not a consulting fine - they are a marketing firm that operates on the basis of shared savings. Mere are certain costs that would be absorbed by 7URCO and the City would only pay if they produce. In response to Aldermn Heydemann's questions, Mr. Pryor stated that'1R0 had been selling electricity for about two and a half years, that they had not been involved in any changeovers in Illinois, and he did not know of any comities in Illinois that had gone from Com Ed to municipalization within the last few years. The changeover process could take years and could involve a referendum. For the benefit of Mr. Pryor, Alderman Feldman summarized the City's current franchise negotiations with Carmmzvealth Edison. Tte issue now before the cc mxdty is whether or not we should sign an agreement which would extend our franchise for five and a half years, at the end of which time the City world have six months in which to opt out of any further relationship with Con Ed. He stated that the rationale behind this has to do with the idea that we could use the time to do the research and comminity preparation to determine whether or not to go one way or the other. A recent legal opinion advises that at any time during that five and a half -year period, the City could accept or reject the agreement. Mr. Pryor stated that he believed the City should stay in the position of enabling the community to be the benefactor of cheaper utility rates for as long as they possibly can. Discussion continued and centered around 7OWls ability or Inability to deliver and distribute electricity. 'IZ7 = would be willing to aid the City in establish- ing their oast distribution system, but would only be selling the power. Their experience has been with cities smaller than Evanston. The Chair recognized Mr. Robert Creamer, Executive Director of the Illinois Public Action Council, who asked Mr. Pryor for his estimate of the savings that could be achieved by buying electric power from 7ORM. Mr. Pryor wt.... .Led about 20% - 30%. Mr. Creamer stated that would be an arousal savings of approximately $15 million to Evanston customers. Corporation Counsel Jack Siegel asked Mr. Pryor if '110R O's rates were regulated by the Illinois Commerce Commission. Mr. Pryor responded that their rates were regulated by the Federal Energy Regulatory Commission. Alderman Feldman asked if tYnere is anything at all in the proposed extension to the previous franchise that would prevent the City from beginning nmmmicipaliza-- tion in six months. Mr. Siegel responded that he did not believe so. We have statutory authority to acquire by eminent domain any public utility at any time, franchised or not. The Chair recognized Mr. Richard Stillerman, who asked Mr. Pryor if he was familiar with the Illinois riu dcipal Electric Association that sells power to Wi netka and how it works. Mr. Pryor ....k^ ..,led that they are an agency that goes out and bargains for power on a wholesale basis from certain utilities, does certain things with it regarding demand, and communities can take advantage of a very good rate structure. Mr. Stillezman asked that the Council do some research in this area. A & PW - 9/13/93 -5- Ms. Holly Muldoon asked Mr. Pryor how many procures TORCO had undertaken in the two-year time period they had been supplying electric power and in what states. Mr. Pryor responded one procedure was undertaken in Ohio which is not completed. Mr. Dan Doyle asked if the 30% savings was wholesale savings. Mr. Pryor responded that this would be the retail savings, but there could be as much as 50% in wholesale savings. At this time, the Chair thanked Mr. Pryor for attending the meeting and enlight- ening the Committee m some things that are going on in the energy field. r1M FUR CIONSIIERATION: Docket 198-9A-93: MFT Allocation - Green Bav Road Improvement The Committee voted unanimously to City Council authorization for the use of Motor Fuel Tax fiords in the amount of $350,000 for the improvement of Green Bay Road from north of Livingston Street to Isabella. Docket 199-9A-93: Installation of Flags on Central Street The Committee voted unanimously to recommend City Council approval of the request of the Northwestern Gridiron Network to place flags on Central Street for each Northwestern home game. Docket 192-8B-93: Resolution 89-R-93 - Allocation of G.O. Bond Refinancinq Funds to CIP The Committee voted unanimously to hold proposed Resolution 89-R-93 over to the next meeting. Docket 200-9A-93: Resolution 91-R-93 to IDW Bridge The Committee voted unanimously to recommend City Council adoption of proposed Resolution 91-R-93, which would authorize the City Manager to execute an _..,..,.im„r..t for Preliminary Engineering for the Ridge Avenue Bridge Replacement with IDOT that reduces the City's share in the cost set forth in said from 20% to 10%. Docket 201-9A-93: Resolution 92-R-93 - Luse for South Branch Library The Committee voted unanimously to recommend City Council adoption of proposed Resolution 92-R-93, which would authorize the City Manager to enter into a lease for space occupied by the South Branch of the Library. Docket 202-9A-93: Resolution 93-R-93 - Lease of North Branch Library Space The Committee voted unanimously to recommend City Council adoption of proposed Resolution 93-R-93, which would authorize the City Manager to enter into a lease with Cousins Travels & 'lours, Inc. for space in the City -owned building that also houses the North Branch of the Library. A & PW - 9/13/93 -6- 0 Docket 203-9A-93: Resolution 94-R-93 - Leases for Paxki.nq Lots #38 and #47 The Commmittee voted unanimously to }r..M.Y{.G.,1 City Council adoption of proposed Resolution 94-R-93 Mich would approve leases for Parking Lots #38 and #47 at the McGaw YMCA. Docket 204-9A-93: Ordinance 99-0--93- Dedication of Park Place 'Ale Committee voted unanimously to City Council introduction of proposed Ordinance 99-0-93 which would accept the Plat of Dedication of certain private lands for street purposes on Park Place nortbwest of Gross Point Road. Docket 205-9A-93: Ordinance 101-0-93 - Class O Liquor License - Dominick's on Chicago Avenue Alderman Rent asked what efforts had been made to ensure that persons under 21 years of age would not be handling liquor. Representatives of Dominick's were present and responded that they have an extensive training program for employees aged 21 and over who handle liquor sales. Mjeir policy is any employee who sells liquor to a minor will be ten hated immediately. After discussion, the Commit- tee voted unanimously to City Council introduction of proposed Ordin- ance 101-0--93, which would allow for the issuance of a Class 0 Liquor License to Dominick's Finer Foods at 525 Chicago Avenue. Docket 206--9A-93: Ordinance 102-0-93 - Class 0 Liquor License - Doninick's on Green Bay Road The Committee voted u nanbTx=ly to City Council introduction of proposed Ordinance 102-0-93, which would allow for the issuance of a Class O Liquor License to Dominick's Finer Foods at 2748 green Bay Road. Docket 207--9A-93 : Ordinance 103-0-93 - Energy Commission The Committee voted unanimously to iC.-.r.m,=ad City Council introduction of proposed Ordinance 103-0-93, which would clarify the mrhership qualifications and specify the number of miembers an the Energy Commission. Docket 208-9A-93: Ordinance 104-0-93 - 4-Way Stop/Loadinq Zone - Simpson/Darrow The Committee voted unanimously to City Council introduction of proposed Ordinance 104-0-93, which would establish a 4-Way Stop at the intersection of Simpson Street and Darrow Avenue and a loading zone on Simpson west of Darrow. City Hills of September 3, 1993 The Committee then voted 9 - 0 to recommend City Council approval of the Bills List for the period ending September 3, 1993 in the amount of $2,367,967.33. A & PW - 9/13/93 -7- ii Docket 185-BA-93: Ordinance 96-0-93 - Sales Tax Increase After discussion, the Committee agreed to hold a Special Meeting an Monday, September 20, at 8:30 P.M. to further consider Ordinance 96-0-93. Response to Bills List Inquiries The Communication was accepted. Follow -Up on Fire Department Lock-Wt Responses The Communication was accepted. Fhez%Mncy Purchase - Grapple Truck Repair The Communication was accepted. Follow-U0 on Gypsy Moth Program The Communication was accepted. Main Street Sewer Project -- Change in Scope The Communication was accepted. Alley improvement Program At the request of Alde nan Newman, consideration of the Alley Impzo ement Program is held over for the next meeting. IT M PREYIOiSLY CCMIEERM: Docket 193-8B-93: Ordinance 92-0-93 - Class C Liquor License - TRJO Restaurant For Council adoption Docket 194-BB-93: Ordinance 97-0-93 - Class B Liquor License - The Keq Restaurant For Council adoption Docket 195-8B-93: Ordinance 98-0--93 - Expansion of Parkinq District #9 For Council adoption There being no further business, the Ccmmnittee adjourned at 8:30 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary fi NINLYIES I i{.Iii.WUKA5 fJLi iLit i Meeting of September 20, 1993 Members Present: Aldermen Engelman, Feldman, Guthrie, iWydemann, Holsman, Kent, Moran, Newman Members Absent: Alderman ihimier Staff Present: Aiello, Anderson, Hren iman, fey, Fzhqards, Shank, Taylor, Witt Others Present: Mayor Morton and Township supervisor Payne Presiding official: Alderman Stephen B. Engelman The meeting was called to order at 8:55 P.M. by the Chair, Alde ran Engelman. The Chair made a summary statement as to the purpose of this special meeting. He stated that the .:r.k.tr:: that is being discussed began with the proposal to increase our Sales Tax by 1/4%. The Sales Tax is a regressive tax but not as much as in concept because we don't have a tax an food and drugs. The Property Tax has some regressive features because what low-income people pay in housing costs and rentals is equally as regressive. The City currently takes in about $4 million in Sales Tax on about $400 million in sales. Our new economic devel- opment projects are expected to generate another $150 million in sales in each of the next two or three years (a 40% sales volume) of which 85% is expected to be generated by people living outside of Evanston. He continued that the last thing Evanston needs is more taxes; we need tax relief. We are :not competitive because of our high pu.,,y,-&Ly taxes, not because of our sales tax, which is lower than some our neighbors. We see businesses moving out of Evanston because they can pay less per square foot for space than in some of our surrounding communities. A 1/4% Sales Tax increase will keep us competitive with our immediate neighbors and a reduction in the Property Tax will also help to ;Hake us more competitive in that area. This is the impetus behind tying a Sales Tax increase to a reduction in Property Tax. We are also talking about tax reform because we are taking a step in forefront by changing the way we fund City services. But, we also have to make sure that we are not using these labels as a subterfuge for another tax. We have to make sure that our taxpayers know that the entity funding and providing a service is the entity that is taxing for that service. We levy as Aldermen for the City Gmieral FVnd, and we levy as Township Trustees for the Town Fund. So as a part of tax reform we have to deal with truth in taxation. He stated that he proposed that the Council look at the levy as one levy for both the City and Town and make sure that whoever spends the money i.s the entity that is taxing. The idea of raising the Sales Tax by 1/4% and dropping the Property Tax by $1 million is great reform, but it doesn't solve the problem of shortfall. We also have to commit to prioritizing City and Town services and programs. A & PW - 9/20/93 -2- r At this point, the Chair asked City Manager Anderson to describe the various elements of the Sales 'Pax increase proposal. Mr. Anderson called attention to the handouts distributed to the Committee and stated that the proposed equation to .. ".. :.r is on the first page: (A reductions in the Town Property Tax levy of $1,250,000 plus the proposed Sales Tax increase of $1,000,000 plus the proposed $250,000 increase in the City Property Tax levy equals zero, or no net change in the tax revenue). He went on the explain how it would be possible to have a Property Tax reduction without eliminating any of the services provided. The proposal is that a $1,250,000 reduction be made for the levy for the current fiscal year and that the levy be maintained at that level through 1997-98. it is not a one-time reduction that would then pop back up again in the following year, but a year reduction in the levy. This will not affect the Township at all in 1993-94. The Township has sufficient funds in surplus at the end of last year to take it through the current fiscal year as budgeted, still have money left over, and go forward for several years. There are two important elements: Community Action Programs would remain the same next year as this year. In FY 1994--95 these Programs would be furled from the City's General Fund and would be brought over and evaluated with all the other services that are paid for in Purchased Services in the Oral Fund. This means that in FY 1995-96 we will be confronting $500,000 in additional expendi- tures without revenue. He suggested that establishing priorities should be for all services including the Community Action Programs. There would be a reduction of expenditures in the Tbwn Fund of approximately $500,000. With these two conditions: that you have the reduction of the $500,000 contract to the City this year, and you have transfer of those expenditures to the General Fund two fiscal years from now, the reduction in the FLwtw..LLy Tax levy for the Township would enable the Township to be the same in all other respects for five years. There would be no reduction in the G.A. Fund. Mr. Anderson continued stating the Council trust address the problem that has been created by taking the $500,000 contract that was to be paid out of the Township Funds for services provided as authorized by law. If we leave a $500,000 hole in the General Fund, we will have some problem. The proposal is to increase the Property Tax levy of the City by $250,000 to close half of that gap. The Sales Tax would go into place to pay for the Police and Fire Pensions, and the Property Tax is reduced in the Town Fluid and raised in the General Fund. He stated that because of this, a year from today, the City Council is going to be looking at a $1,000,000 gap, over and above any other gap that develops, between revenues and expenditures. The Council should address service priorities as it goes into the next Budget. Alderman Feldman commented that establishing priorities should be the first step in the process. Alderman Newman asked if there was any restriction on how much the Sales Tax could be raised. The City Manager responded that the only limita- tion was that it must be raised in 1/4% increments. Alderman Newman stated that one could make an argument to raise the Sales Tax more than 1/4%, possibly to 3/4% or even 1% in order to avoid raising the Property Tax. Mr. Anderson responded that he believed the retailer reaction would preclude this because they believe that at that point they would no longer be competitive with neighboring communities and would lose their advantage. Alderman Newman stated that he wanted to be sure that every program and service would be subject to prioriti- zation. i - ram' A & PW - 9/20/93 -3- 71ownship Supervisor Betty Payne asked what would happen two years down the line if the projections are incorrect, and what would happen if Township client rolls are increased. In response, the City Manager stated the projections for expendi- tures in FY 1993-94 are above what is being experienced at the present time. If the growth is dramatic, then the projections would have to be reassessed. Uhder the proposal as it exists right now, there would not be a deficit in the Town Fund until March of 1998. Alderman Engelman commented that the program has been made possible because of the exellent work that Supervisor Payne and her staff have been doing over the last few years. Alderman Feldman asked if automobile dealers were exempt £ram the 1/4% Sales Tax increase proposal, and do we have any supporting evidence to indicate that a cammpetitive sales tax motivates people to go from one can=iity to another. The City Manager LGJ#/Vi that the auto dealers would be exempt from the 1/4% tax and we have no information on the number of people that shop elsewhere because of the amount of sales tax charged. Alderman Engelman reminded the Council that the Sales Tax really does have some regressive features to it and, in addition to being imposed upon people from outside of Evanston, it would also affect the not -for -profit organizations who shop here. Much discussion centered around the necessity to keep property taxes down in order to attract business and large employers. Alderman Newman stated that we have to be realistic as to what a .$1 million decrease in real estate taxes really does. It is a very small step in the right direction, but it should not be represented to the commmmt rdty as a way to keep the businesses. The Chair recognized Jonathan Permman, Executive Director of the Evanston Chamber of who stated that a 1/4% increase in the Sales Tax would probably not make a major difference except on major ticket items like automobiles but, before the Council takes this step, he would urge them to think carefully about the opportL ity that the Comm ai ty may be missing out on in order to market Evanston and the conpetit.ive advantage that we now have. He stated that sales taxes were very unpredictable. Alder Holsmmman agreed, stating that the largest gray area is the predictability of sales. He said he had received calls from his constituents who were all against raising the sales tax, and one call from a man who was more in favor of raising the pLvk.--& Ly Mutes because they could be deducted from his income tax. 7i-Ae City Manager suggested that the sales tax and the levies should be on the same agenda so that all of the actions could be taken at the same meeting. He suggested that when and if the Council adapts a sales tax increase, they should also set the levies. Alderman Engelman stated that the Council must make a comnnitment to prioritize services, and this should be done at the same time also. Mayor Morton stated that the Council should decide and say what it will do, therm do it. Alderman Heydemann agreed with the Mayor and asked what would happen if the Council would sunset the sales tax increase. in response, the City Manager stated that the Council would have to came back and look at the deficit again and make the same decision again next year whether there is a sunset clause or not. He suggested that the Council take some step to commit to establishing priorities and keep then current as they go forward. A & PW - 9/20/93 -4- Alderman Engelman made a motion that the City Council shall prioritize all City and 'town programs and services prior to December 1, 1994. Alderman Feldman stated that the act of using the priorities is the solution to the problem. The City Manager suggested adding a clause to the Budget Policy that would require using the priotieies to eliminate services if the Budget cannot be balanced without sales or property taut increases. The City Manager stated that the Budget Policy has been changed; each time it has become stronger, and the net effect has been to reduce expenditures. The Budget Policy is a very powerful document and is treated as such by the staff. With regard to sunsetting the sales tax, we either care up next year with a deficit or we don't. If we cone up with a deficit, sunsetting the sales tax isn't going to force the Council to make reductions. If we came up with no deficit, mziset- ting isn't going to force the Council to eliminate it or keep it going. It is the Cou ncil's commitment that is going to keep it going, and this Council's ccnmitm nt has always been included, in the Budget Policy. After much discussion, it was the consensus of the Conrdttee to direct the City Manager to came back to Council for the Monday, September 27, meeting with Resolution to amend the Budget Policy to require setting service priorities by December 31, 1993, as well as to require the use of the priorities to eliminate services if the Budget cannot be balanced without increases in the sales and/or property taxes. T'he Manager was also directed to bring the City and Town levy ordinances to the Council for consideration at the same meeting. The Chair stated that he would like to put the process for prioritizing services an the agenda for the next Committee meeting. The Chair also asked that the City Manager meet with the Township Supervisor and the Township's accountant before Monday. There being no further business, the Committee adjourned at 10:20 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary r Meeting of September 27, 1993 Members Present: Aldermen Engelman, Feldman, Guthrie, Heydemann, Holsman, Kent, Moran, Newnan Members Absent: Alderman Drummer Staff Present: Aiello, Anderson, Barber, Berkowsky, Casey, Edwards, Fair, Figurelli, Hill, Hunt, Hinter, Jennings, Kaminski, Ney, Shank, Taylor, Wirth, Witt, Zimimennan Others Present: Mayor Lorraine H. Morton and Township Assessor Bernstein Presiding Official: Alderman Stephen B. Engelman The meeting was called to order at 7:10 P.M. by the Chair, Alderman Engelman. Minutes of September 13 and 20, 1993 Meetinqs On page 5, first line, of the September 13 minutes, the name of the speaker should be Holly Bellew, not Muldoon. With this correction, the mirmtes of the September 13, 1993 meeting were unanimously approved. On page 3, last paragraph, of the September 20 minutes, Aldexnnan Newman, not Alderman Heydema n, asked the question about sunsetting the sales tax increase. With this correction, the minutes of the September 20, 1993 meeting were unanimously approved. The hair announced that he would vary from the agenda by asking for considera- tion of purchases first, then Items^ for Consideration. Traffic Siqnal and Street Liqht Repair The Committee voted unanima sly to recommend City Council approval of the low bid of Contracting & Material Company for completion of streetlight repairs at various locations throughout the City at a total cost of $11,642. Feasibility Study for John Buck Redevelopment The Committee voted unaninously to recommend City Council approval of the pro- posal of Balcor Consulting Group to conduct an economic feasibility analysis of the John Buck Redevelopment of 1660 Chicago Averu:e at a cost of $65,000. A 6 PW - 9/27/93 -2- Docket 215--9B-93: Special Event -- Canine (K-9) Walk Alderman Heydernan moved approval of this event. Alderman Newnan stated that he had a bit of a problem with the site that was being recommended for the K-9 Walk. The request from the Muscular Dystrophy Association is for the use of either one of two sites: the Lakefront or the Ladd Arboretum. He stated that in 1989 the Council established a policy prohibiting the addition of new festivals in an attempt to control the number of events held at the Lakefront, and it is ironic that this request for the use of the Lakefront canes now so soon after several other events were held this Sumner and after negotiations were held with the neighbors regarding an expansion of the Ethnic Arts Festival that most of the neighbors were very much opposed to. He stated that it is clear that there needs to be some effort to spread these events to areas other than the First Wand, and especially the Lakefront. There are many thousands of people that attend events in the First Ward every year, including the arts festivals, the garage sale, the 10 K runs, the starlight concerts, Fourth of July activities, the N.U. Homecoming Parade, and many other special events. When we have an opportunity to suggest another place to hold one of these special events, we should make an effort to accommodate the requesting organizations in a more equitable manner. Alderman Newman went on to say that the Muscular Dystrophy Association is a very good sponsor and this is a good event, but we have an opportunity to take the second choice location, the Ladd Arboretum, which is a great location for this K-9 Walk. He moved to make a substitute motion that the Committee approve the K--9 Walk for the Ladd Arboretum site, seconded by Alderman Feldman. Alderman Feldman stated that there are certain events that are so obviously suited for the Lakefront that the natural tendency would be for the Committee to approve then, even though it places a great burden on the people in the adjacent com n-d ty. There are times when there are alternative sites and events that might be suited for these alternative sites. He stated that the residents near the Lakefront need relief whenever Council can give it, and he felt comfortable in supporting Alderman Ne nan's motion. Alderman Heydenann stated that she needed more infonnation and wanted to hear from the representative of the MDA, fran Don Wirth, and from the Police Chief regarding the reasoning, possible merits, and hindrances or disadvantages of both = sites. - The Chair recognized Mr. Jim Tilmon, a resident of Evanston and a member of the National Task Force for Public Awareness for the Muscular Dystrophy Association. He stated that one of the largest MDA clinics was in the Evanston Hospital, which supports some 1500 MDA patients in the area. He stated that all the money raised from this benefit would go to the Evanston Hospital clinic and to the North- ` western University School of Medicine. He continued that the Association chase Dawes Park on the Lakefront originally because of its great ambience to this type: of event. The event is about three hours long, is a very quiet event, and would } have about 200 participants. The Association did check out the Arboretum site - 3 and, because of the construction going on and the scarcity of parking, the Lakefront is their first choice. A & PW - 9/27/93 -3- Parks, Recreation & Forestry Director Don Wirth stated that he had looked at the parking, safety, and configuration considerations of both sites and dew that Dawes Park was the better site because of the ongoing public works projects, lack of parking, and width of the Arboretum site. Acting police Chief Kaminski agreed that parking would be a problem at the Arboretum. Alderman Newman stated that not one person would park at Northwestern or in the Parking Garages for this event. They would all end up on residential streets, which would be the case at the Arboretum also. He stated that he was most dis- appointed because the Council had a policy to limit the rumiber of Lakefront events, and this was an opportunity for staff to steer an event to another locution. He continued that there are other parks in the City that could accommodate this event, and he believed that enough is enough. 'There has to be a limit somewhere, and he did not buy the parking concerns at the Arboretum. The Chair asked Mr. Tilmon of the MDA to explain the nature and type of route for this event. Mr. Tilmon was not sure of the route, and Mr. Wirth responded that the route would be a total of about three miles and would be done in laps from one point to another. The length of the Arboretum site is about two-thirds of a mile and the same would be true of the distance between Greenwood Street and a point north of Sheridan Road for the Lakefront site. Alderman Kent stated that there is some parking on Simpson Street from Bridge Street to Dodge Avenue and there may be parking available in the over the Rainbow parking lot and the area that was formerly the old Co►m inity Hospital. Also, the residential area near Eggleston Park would accommodate some cars, and there is a small area behind the construction site on Bridge Street that could be used for parking. He stated that he believed the Ladd Arboretum site would be a very good location for this event, and the dogs could possibly be walked in an oval from ore end to the other. Alderman Feldman agreed with Alderman Kent. He stated that whatever difficulties might be encountered could be worked out if the desire to do so is there. He stated that there is enough imposition on the First Ward to warrant looking at other sites for some of these events and working out the difficulties that might arise. 'There may be advantages that we haven't look at. A real analysis should be done of any application for use of the First Ward to see whether or not it is acceptable, not only to the applicants but to the Council and people of the Ward affected. He stated that he could not see a strong enough case being made to establish another imposition on the people of the First Ward. Alderman Heydemarm asked Mr. Tilmon if it would be possible to write to the people involved in the Walk informing them of the available parking facilities in the area so that there would be less congestion near the Lakefront. Mr. Tilman responded that this could be done. Alderman Heydemann stated that she supported the Lakefront site for this event. She stated that, wfi le she had respect and affection for marry of the residents of the First Ward, she believed that the iakefmit is an enormous asset to the whole cam zU ty. She said the cause is worthy and she is willing to give the organization every opportunity to make the Walk as successful as possible. A & PW - 9/27/93 -4- Aldermman Moran stated that he had always viewed the Lakefront as being a City asset. It is situated in the First Ward but it belongs to the entire City. He stated that he believes there is some obligation to share this beautiful area, and the request from the MDA to use it as their obvious choice for three hours does not visit an unreasonable burden on the residents of the area. 'ih.is is the kind of request that we should entertain and grant. To deny it would be selfish on our part. Alderman Newnan stated that to use the word selfish in relation to any of the people that live around the Lakefront is easy when you don't live in the Ward. The residents of the area have an enormous burden in contending with the constant activity of people using the Boat Ramp and many other events that often attract outside residents every weekend. 'There are limits as to where special events should be held and, when there is an opportunity to make another choice, it should be considered. Alderman Holsman stated that he hadn't heard anything that would suggest that holding the event at the Arboretum would detract fram the worthwhile cause. He stated that he thought Alderman Kent's recommendations were excellent and should be looked at further. After this discussion, the Committee voted 6 ayes - 2 nays (Heydemann & Moran) on Alderman Newman's substitute motion to approve holding the MDA's K-9 Walk at the Ladd Arboretum on Saturday, October 23, 1993. Alderman Kent asked Don Wirth to contact the Board of the Over the Rainbow Association to see if they would be willing to accommodate some of the parking for the event. Alderman Engelman stated that he thought Alderman Kent's sugges- tion to use a circuitous route around the canal banks was wonderful, and the fact that we are trying to draw events to some of the other resources in the community is very good. Alderman Feldman stated that the debate tonight was unfortunate because this could have been worked out if the Aldermen of the Wards involved had been included in the deliberations on this issue from the very beginning. Other options could have been explored that would have made it clear that there were other opportunities available. Alderman Heydemann asked for a report from staff for the next meeting on the anticipated number of parking spaces needed for this event and where they might be available. Docket 217-9B-93: Resolution 90-R-93 - Renewal. of Lighthouse Park District Lease The Committee voted unanimously to recommend City Council adoption of proposed Resolution 90-R-93, by which the City Council would renew the lease for the Lighthouse Park District, which expires on November 1, 1993 for an additional 20- year period at a cost of $1.00 per year. Docket 218-9B-93: Resolution 96-R-93 - N. U. Homecominq Parade The Committee voted unanimously to recommend City Council adoption of proposed Resolution 96-R-93, by which the City Council would approve the request of Northwestern University's Office of Special Events for a Permit to conduct their 1993 Homecoming Parade on Friday, October 15, beginning at 7:00 P.M. A & PW - 9/27/93 -5- Docket 219-9B-93: Resolution 98--R-93 - Amendment to Budget Policy The Committee voted unanimously to recommend City Council adoption of proposed Resolution 98-R-93, which would amend the Budget Policy to include the following provisions: (A) The gross property tax levy for the City of Evanston in fiscal year 1993-94 shall be held at the level established in fiscal year 1991-92, plus $250,000, providing that the City Council and the Board of Town Trustees take action to decrease the Combined City/Township property tax levy by a net of $1,000,000; (B) The City Council shall develop a system of priorities for all City services to be completed and in effect by December 31, 1994; and (C) If the City Manager is unable to propose a budget for the succeeding fiscal years without service reductions and the elimination of one-time revenue, the Manager shall propose to Council a balanced budget that clearly states the necessary service reductions required. Docket 224-9B-93: Ordinance 112-0-93 - Annual Township Tax Levy The Committee voted unanimously to recommend Township Trustee introduction of proposed Ordinance 112-0-93, the Annual Tax Levy for the Town of the City of Evanston for the year beginning April 1, 1993 in the amount of $255,000. Docket 220--9B-93: Ordinance 82-0-93 - 1993 City Property Tax Levy The Committee voted unanimously to recommend City Council introduction of proposed Ordinance 82-0-93, the 1993 Tax Levy Ordinance which deals with the property tax portion of the 1993-94 Budget in the amount of $23,759,099. Docket 221-9B-93: Ordinance 108-0-93 - ROPD - Dodge - Church to Pherson and Lyons - Dodge to Darrow Alderman Kent stated that this Ordinance was initiated as a result of meetings with a new block club in the Dodrje Avenue area to address some of the tough activities that are going on. He moved to amend the Ordinance so that it excludes the hours of 8:00 A.M. to 8:00 P.M. on Sundays for the convenience of the two Churches in that area - seconded by Alderman Newnan. There was some discussion regarding the parking shortage around the high school and the inconvenience to students and teachers. Alderman Kent went on to say that the parking restrictions were necessary as an aid to the Police Department in combatting drug dealing and other criminal activity in the neighborhood. In response to Alderman Newman's question, Traffic Engineer David Jennings stated that regular Patrol Officers would be enforcing this ordinance since Parking Enforcement Officers would be off -duty during the evening hours. The Chair recognized Ms. Nancy Pryor, a member of the Dodge/Darrow/Lyons Block Club, who stated that the restrictions would not have to be relaxed on Sundays since the only church on the block did not have Sunday services. After discussion, the Committee voted unanimously to recommend City Council introduc- tion of proposed Ordinance 108-0-93, as amended, which would establish a Residents Only Parking District on Dodge Avenue between Church and Emerson Streets and on Lyons Street between Dodge and Darrow Avenues. A & PW - 9/27/93 -6- Docket 222-9B-93: Ordinance 109-0-93 -- Loadirw Zone - Ashland north of Lake The Committee voted unanimously to recommend City Council introduction of proposed Ordinance 109-0-93, which would establish a loading zone on the east side of Ashland Avenue north of Lake Street. Docket 223-9B-93: Ordinance 110-0-93 - Traffic Controls - Grant/Asbury, Lyons/Darrow, Itlayer/Lawndale, and Harrison/Central Park The Committee voted unanimously to recommend City Council introduction of proposed Ordinance 110-0-93, which would establish a 2-Way Stop at Grant Street and Asbury Avenue; a 3-Way Stop at Lyons Street and Darrow Avenue; and 4-Way Stops at Thayer Street and Lawndale Avenue and at Harrison Street and Central Park Avenue. Docket 192-8B-93: Resolution 89-R-93 - Allocation of G.O. Bond Ref inancinq Funds to CIP The City Manager asked that the Committee continue consideration of this Resolution until the next meeting to allow time for the Committee to review information distributed tonight. After discussion, the Committee voted unanimously to hold proposed Resolution 89-R-93 over to the next meeting. Resolution 99-R-93 At this time, the Chair asked for a motion to suspend the Rules in order to consider a Resolution that was not on the Committee's Agenda. The Committee u nanirmously agreed to suspend the Rules and consider proposed Resolution 99-R-93 . Aldexman Feldman explained that the reason for this Resolution was to direct the formulation of an Energy Policy. This Resolution (1) directs that the Energy Commission develop an energy policy for the City of Evanston with a specific priority to examine all available sources of electricity, their relative cost, achievability, efficacy, and benefit to the City of Evanston; (2) calls for the Energy Commission to report to the City Council every four months in regard to their progress and situation with a final recommendation, including all supporting documents by May 1995; (3) following the final report, there will be seven months of community education, discussion, and debate with consideration given to a referendum on this issue; (4) the goal for the final decision would be December 1995; and (5) directs the City Manager to organize staff to support this effort and together with the Energy Comission to develop a Time and Task Plan to achieve this goal and to submit the Plan to City Council by January 25, 1994. Alderman Feldman stated that in order for this issue to be resolved, it is going to take a great deal of effort on the part of the City Council, the Energy CoFaission, and on the part of staff and the City Manager so that this community can be in a position to make a decision about our policy without prejudice to any specific outcome. The most important thing for us to do is to deliberate, do research, and gather all of the information that we can so that this body and this community can make the kind of decision regarding an issue that is vitally important and extremely necessary. He moved adoption of proposed Resolution 99- R-93. A & PW - 9/27/93 -7-- Alderman Holsman asked whether the work of the Energy Commission would be different from that done by the Task Force on Energy Alternatives. Alderman Feldman responded that the Task Force established a great deal of direction and policy for the City but, as part of the reorganization of the City Council, it was decided to create an Frmergy Commission. Alderman Newnan suggested that the direction in paragraph 2 of the Resolution regarding the Energy Commnmmission's 4-month report to Council be carried on the Administration & Public Works Committee's Agenda to ensure that the reports would be forthcoming in a timely spanner. Alderman Heydemann commented that the Task Force on Energy Alternatives was constituted at a time when we knew our franchise would expire. It was directed and existed for a specific purpose at a specific time. We became aware very early that we were making decision without an umbrella policy, and we were uncomfortable with that. It is better to have a framework when you do public policy because the players change. 'Ihe first task for the Energy Commission is to get that umbrella that is philosophically in agreement with the beliefs of this commmmm tiity and then move on. Alderman Moran stated that for a long time he was a proponent with respect to the work of the Task Force that certain issues related to electrical distribution should be tackled early, considered vigorously, and decided as early as possible. It has become apparent in very recent times that the regulatory environment is changing and marketing and delivery of electrical energy is changing. The proposal that the Council has before it tonight will take us out to 1999. In this proposal we call for a final recommendation and decision by the end of 1995. If there were to be favorable marketing developments that later in time we might want to take advantage of or, if these would be favorable federal or state regu- latory developments that would follow, how would we do that within this policy. Alderman Feldman responded.that this Council would never ignore new information or opportunities. Alderman Moran continued that the concern is with the way the Resolution is phrased calling for a final decision in 1995. Alderman Engelman stated that we could always alter this Resolution. 'Ite intent is to address the issue with some dispatch. Alderman Kent asked if there were any funds involved in the development of the energy policy. Alderman Er:gelwan responded that we have already budgeted $100,000 in the Capital Improvements Program, and there is another $200,000 already earmarked for reserve. Alderman Kent asked if the research we have done in the past had come to same type of conclusion. Alderman Newnan responded that this Resolution does relate to what the Council is doing tonight because the proponents are going to argue that we need this time in order to fully evaluate what we are going to do in the energy area, and this Resolution creates somewhat of a timetable for that to take place so that when we get to the moment of truth, which was supposed to have happened last March when our 30-year franchise expired, that we have a plan all worked out whether we are going to nzdcipalize, go with the NWMC, or whether we are going to do something else that might become available in the next five years. Same people on the Task Force would argue that they wanted to complete certain paths in the 4-year period, but they didn't have the money to do it. Part of the delay was that they did one study that cost about $30,000 and now what we have done in the second 5-year period is that we have committed, hopefully, to do $300,000 in research to consider seriously the issue of potential mmnuucipalization. A & PW - 9/27/93 -8- 1 Assistant City Manager Judith Aiello commented that the Energy Policy is not just for nu lcipalization. There are a lot of things that we could be doing that would have a positive impact on energy cost savings. Alderman Feldman disagreed with Alderman Newnan. He stated that the Resolution is not just something that we are going to need by 1999, but it will bring us to something that we need by December of 1995. Whether or not that date in 1999 comes up, we might decide to act and have things totally underway by 1999. There is nothing indicating that we can't solve the problem and come to a decision before that time. Ms. Aiello stated that she was hoping that the Energy Policy would be broad enough that the work could be done in a shorter period than two years and, as part of that, one of the issues would be the continuation of the Municipalization Study in order to meet that time frame. She stated that there was earlier dis- cussion to do the Energy Policy as a part of the activities of the Environmental Control Board and the Task Force on Energy Alternatives, but it was during that whole transition of the Council and Committees that it was determined to wait until the new Council was seated. Alderman Newnan stated that he assumed the Committee was picking 1995 because if this Energy Commission did recommend municipalization, you would want to have time to municipalize before 1999. Alderman Feldman stated that this was cer- tainly a consideration, but even more of a consideration would be to save the millions of dollars per year that have been purported as a possible benefit to the comnmity. So, if municipalization is the choice and we can save money, the sooner we do it the better. After this discussion, the Committee voted 7 ayes - 1 nay (Alderman Newman) to recommend adoption of proposed Resolution 99-R-93, as amended. City Bills of September 21, 1993 The Committee then voted 8 - 0 to recommend City Council approval of the Bills List for the period ending September 21, 1993 in the amount of $4,283,117.47, and the Payroll for the period ending September 19, 1993 in the amount of $1,186,315.22. Alderman Engelman asked the reason for a $7,500 settlement payment on the Bills List, and asked for a report on what the process is for Council approval of settlements. Alley improvement Program (held over from 9/13) The Committee agreed to hold discussion of the Alley Improvement Program over to the next meeting. Fire Department Month Report - Auqust 1993 The Communication was accepted. A & Pw - 9/27/93 -9- LTpact of Lowerinq Boot -Eligible Vehicles to Five Tickets The Communication was accepted. Docket 185-8A-93: Ordinance 96-0-93 - Sales Tax Increase For Council adoption. Docket 204-9A-93: Ordinance 99-0-93 - Dedication of Park Place For Council adoption. Docket 205-9A-93: Ordinance 101-0-93 - Class O Liquor License - Dominick's on Chicaqo Avenue For Council adoption. Docket 206-9A-93: Ordinance 102-0-93 - Class O Liquor License - Dominick's on Green Bay Road For Council adoption. There being no further business, the Committee adjourned at 8:30 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary QQ & PUBLIC WORKS COMMrPiEE Meeting of October 11, 1993 Members Present: Aldermen Drummer, Engelman, Feldman, Guthrie, Heydemann► Holsman, Kent, Moran, Newman Members Absent: None Staff Present: Adanm, Aiello, Anderson, Barber, Berkowsky, Ceplecha, Edwards, Fair, Figurelli, Hill, Hunt, Hunter, Jennings, Kaminski, Ney, Shank, Taylor, Tonkinson, Wirth, Witt, ZimTerrhan Presiding Official: Alderman Stephen B. Engelman SLI49M OF AMON: The meeting was called to order at 6:40 P.M. by the Chair, Alderman Engelman. Minutes of September 27, 1993 Meetinq The Chair asked that the minutes be corrected on page 4 to show that he also voted nay on the substitute motion to hold the MDA's K-9 Walk at the land Arboretum. With this correction, the minutes of the September 27, 1993 meeting were unanimously approved. Discussion of Process for Prioritization of City Services/Programs Chairman Engelman described the process set forth in a for randun from the City Manager, dated September 10, suggesting a method for prioritizing City services and programs, which would include establishing criteria for service priorities and listing all services, individual Aldermanic review and ranking of these services, and final Council review and approval of the prioritized list of services by July of 1994. Alderman Feldhnan commented that one of the difficulties with the anonymous rank- ings is that there is no provision for interaction between Council members, and he believed it would be better to devise a system for discussion, of the issues. There are some Council nxnbers with more experience than others in these matters and, if there was a way to share this experience, it would serve both groups well. She results would be significantly more responsible and better thought out if the discussion was shared. Alderman Newman commented that the Manager's suggestions were a good starting point and will give a basis for asking questions, but there should be interaction between staff and Council as well. Alderman Heydesmann commented that she didn't believe it was envisioned that the individual prioritization be a final list but a very useful first step. The process could be changed as we see fit, and we should all be involved in every phase. A & PW - 10/11/93 -2- The Chair asked the City Manager how long it would take him to prepare a synopsis of the various programs and services and be in a position to begin dialogue on the issue. The City Manager responded that a comprehensive list could be deli- vered to the Council by the end of February when the Council would conclude its budget deliberations and could begin the first round of discussions on priorities. After discussion, it was the consensus of the Committee to utilize the process as outlined in the September 10, 1993 memorandum, and that the City Manager should prepare a list of programs and services for prioritization by the Council by the end of February. Alley Inprovement Program (held over from 9/13 and 9/271 Alderman Drummer stated that he had not had much time in the last few weeks to deal with the proposal to assist with paving of unimproved alleys, but the C.D. Committee would begin to deal with it tomorrow night and he would reserve his comments until the C.D. Committee had a chance to look at it. Alderman Newman stated that in talking to some of his neighbors, he found that a 30% contribution would not make any difference in their willingness to partici- pate in the Alley Improvement Program. He stated we should first ascertain whether there would be enough interest, perhaps by survey, before putting a Program into place. Alderman Engelman stated that he had also talked to a number of residents in his Ward who c,nildn't understand why they would need to pay for alley improvements when they already pay such high property taxes. The main problem is getting all of the residents on a street to agree to pave an alley. nw issue does need to be addressed and perhaps a special meeting of the Committee could be scheduled to address this issue and also the Fire Station renovations before they get into the Capital Improvements Program. Alderman Feldman stated that alley improvement is probably the single most irritating issue in his Ward. 7bere are several alleys that are in particularly bad shape and have remained so over the years. He felt that most of his consti- tuents were encouraged by the 30% assistance and would be willing to sign a petition for paving. Alderman Drummer stated that he did not advocate forced assessments but felt that this is a quality of life issue. He asked for a report from staff an how much is spent each year on the maintenance of these unimproved alleys projected over twenty years. He also asked staff to take a look at how much of an increase in property value could be realized from having a paved alley. He felt that most of his constituents were willing to participate in the alley inprovement program and were ready to do so even before the assistance proposal was brought up. Alderman Holsman commented that he could see a problem in his Ward in the larger rental areas; some of the landlords would not be willing to pay for improvements where they don't live. A & PW - 10/11/93 -3- Alderman Newnan asked whether the calcium chloride applications had helped cut down on the dust problem. In response, Public Works Director David Barber stated that it does cut down on the dust seat, but the Streets Division is in the process of trying another method which is using recycled asphalt material to rebuild the surface of some of our alleys. He pointed out that the proposal now before the Committee includes $400,000 - $200,000 from the Capital Improvements Program G. 0. Bond Issue and two $100,000 allocations from C. D. After discussion, the Committee accepted the communication with the understanding that this matter would be further discussed in relation to the CMG Program and the Capital Improvement Program. Staff was also directed to return with follow- up information regarding maintenance cost and impact on property values. loudspeaker Requlations The Communication was accepted. Alderman Newman stated that there was a permit issued in error for the use of loudspeakers past 10:00 F.M. He stated he'did not believe the City should be granting permits for the use of loudspeakers or other amplified equipment after 9:00 P.M. on week nights. 'There was Committee discussion concerning how late amplified noises should be allowed and the small number of abuses of the present Ordinance. It was the consensus of the Committee that the use of loudspeakers be allowed until 10:00 P.M. on weeknights (Sunday through Thursday) and 11:00 P.M. on weekends. Solicitation within 50 Feet of ATY++is The Comm aication was accepted. Alderman Newnan stated that he had had a number of complaints from people who have been solicited by panhandlers near Automatic 'Keller Machines, and believed that there is clearly a problem. Alderman Heyde- mann stated that she needed clarification from legal staff on how to establish a record of the dangers to be eliminated. She asked if testimony at a public hearing would be a sufficient way of establishing that, or would complaints need to be filed with the Police Department? Assistant Corporation Counsel Hill responded that anything that would make the record more detailed would be helpful. It is difficult without a Police report or arrest to substantiate a complaint. Alderman Feldman wondered if this is the kind of situation that is important enough to legislate. He stated that he won't understand the parameters of the problem until he hears testimony from people who have been affected. Alderman Kent compared the problem to signing of streets for safety of children. There is a false sense of security when there are warning signs, but the children are no safer because motorists may not pay attention to the signs. The same would be true of signs teat might say "No Solicitations" within 50 feet of an A'IM. Alderman Newman stated that he is open to other ideas and alternatives, but there is a definite problem, and he would like to be able to respond to the Dempster Street Merchants and to the ccnmumity with a solution. Right now, the Police can't do anything. After discussion, it was the consensus of the Committee that a public hearing be scheduled in the near future in order to hear from the community and determine the extent of the problem and the need for legislation. A & PW - 10/11/93 -4- Beeper Sales near E.T.H.S. Alderman Kent commented that, after reading the memo from the Law Department, he did not want to pursue regulating the sale or possession of beepers to minors, but he did want to find a way of restricting the use of beepers in the high school safety zone. There is a store that sells beepers in the Church/Dodge area where students are seen hanging out, and it does not do anything positive for the community. Alderman Kent asked whether some kind of zone could be created around the high school or an ordinance prepared to prohibit the establishment of busi- nesses that would promote drug sales and other illegal activities. Mr. Hill responded that it would be very difficult to prohibit the establishment of a legitimate business in any area. Alderman Dnmrmmer stated that a few years ago the City banned video arcades within 500 feet of schools. Alderman Engelman stated that the way to ban the sale of beepers was through zoning, but that will not solve the problem. Alderman Drummer stated that he had talked to the owner of the store in question, explained the neighborhood concerns to him, and appealed to his better judgment not to sell beepers to minors. The owner assured Alderman Drummer that he would not sell to minors and would post signs in his store to that effect. Alderman Newnan asked for a report from staff as to whether the Zoning ordinance could be amended to prohibit the sale of beepers within a certain radius of the high school. Fire Station Renovations The Chair asked that the report on Fire Station renovations be held over for further discussion in conjunction with finalization of the Capital L%nvvement Program - PURCHASES: Copy Machines for Police Department (Non -Bid Item, Requires 2/3 Maiority vote) Alderman Newman asked if there were army controls in the Police Department to regulate employee use of the copiers. Acting Chief Kaminski responded that there are no controls at this time but, wi.t2z the new machines, controls would be automatic. Alderman Newnan stated that he was concerned that the recomiendation was to approve of the proposal fram Xerox, a non -bid item. Purchasing Agent Kevin Fair responded that the Department had communicated with several copier manufacturing and sales firns that had less expensive packages but, in this case, because the Police Department requires a high degree of reliability, maintenance, and service, and generates such a high volume of copies, Xerox was the cammpany of choice. Alderman Newman agreed that reliability was important but felt that the copy machines should have been a bid item in order to obtain proposals that could be compared with the Xerox proposal. He stated that there is no guarantee that Xerox is the best. After discussion, the Cant dttee voted 5 ayes - 4 nays (Aldermen Feldman, (3mthrie, Holsman, and Newman dissenting) to reconmmw_rri City Council approval of the pro- posal of Xerox Corp. for the 5—fear lease -purchase of three copy machines for the Police Department at a cost of $68,556.72. Six votes in favor of the purchase are required on a non -bid item. The purchase was not approved. The Chair asked for additional information on this purchase for the next meeting. A & PW - 10/11/93 -5- Fall Plant Materials The Committee voted unanimously to recommend City Council approval of the low bids of Shemin Nursery, Arthur Weiler Nursery, St. Aubin Nursery, and Berthold Nursery, as amended to include South Boulevard El Station landscaping material, for furnishing and delivery of plant materials for the Fall Tree Planting Program at a natal cost of $31,536.65. Fall Free Plantinq Contract The Committee voted unanimously to recommend City Council approval of the proposal of R. F. Idriss Landscaping for the Falb. Tree Planting Contract at a total cost of $13,965. Construction of Gazebo in Cartwright Park The Committee voted unanimously to recommend City Council approval of the proposal of Pinel Andrews Construction Co. for the construction of a Gazebo in Cartwright Park at a total cost of $21,880. Actuarial Services for the Police and Fire Pension Funds The Committee voted unanimously to recommend City Council approval of the proposal of Feinstein & Windsor to conduct Pension Actuarial Services for the Police and Fire Pension Rands for a 5-year period at a cost of $30,500. Two Chipper Trucks for Forestry The Committee voted unanimously to recommend City Council approval of the low bid of Mid --America Truck & Equipment Co. for two Chipper Trucks for Forestry at a total cost of $128,970. Janitorial Services at the Civic Center Alden Kent commented that this is another service that is suited for someone who is not as skilled in the workplace and that could have givers them a chance for employment. 'there are many people that are suited for this type of work who never have an opportunity to be a part of the process. Alderman Kent asked staff to find some way to involve these unskilled people in the bid process for services such as janitorial and landscaping. the City Manager responded that he would have the Minority Business Coordinator work on this issue. After discus- sion, the Committee voted unanimously to recommend City Council approval of the low bid of Continental Building Services for Janitorial Services at the Civic Center for a 2-year period at a total cost of $69,576. Janitorial Services at the Municipal Service Center The Committee voted unanimously to recommend City Council approval of the low bid of Hugo's Cleaning Service for Janitorial Services at the Municipal Service Center for a 2-year period at z total cost of $31,583.52. A & PnT - 10/11/93 -6- r Change order for the Zebra Mussel Control Project The Committee voted unanimously to recommend City Council approval of a change order for the Zebra Mussel Control Project in the amount of $7,260. Change Orders #5 for Phase II, Areas I & III - Iang-Range Sewer Plan The C urnittee voted unanimously to recommend City Council approval of Change Orders #5 for Phase II, Areas I & III of the Iang-Range Sewer Plan at no additional cast. Change Order #9 for the Transportation Center The Comuittee voted unanimously to recommend City Council approval of Change Order #9 for the Transportation Center with a total cost reduction in the amount of $3,024.30. Docket 230-10A--93: Cable Comnission Recommendation to Proceed with Rate Requlation The Chair stated that he did not understand why the City wants to seek this certification for cable television rate regulation. Mr. David Haworth of the Cable Coamrdcations Commission was present and responded that the issue right now is that the certification would allow the City to file with the FCC to stop Cablevision from raising the basic rates_ Zhe rate freeze will end in about a month, and they would be free to raise the rates. 'Ilse certification would increase our ability to have some influence. Alderman Feldman asked if the Commission planned to seek renewal of the Cablevision franchise or do competitive bidding when it expires. Mr. Haworth that unless there is a great dissatisfaction with the company, the franchise would continue. It is protected by the Cable Act and the City would have to show that the company is not living up to the franchise After discussion, the Chair asked that this matter be held over to the next meeting, and that staff provide the Conudttee with information regarding how much staff time would be necessary to obtain this certification, what is involved, and whether there is a risk or benefit to the consumer's. Docket 231-IOA-93: Revisions to City Manaqer Wployment A4.,r-c-aix=,4t Zhe Committee voted unanimously to recommend City Council approval of an G.,.:..to the City Manager's Employment Agreement to allow for a car allowance of $250 per month. A & PW - 10/11/93 -7- Docket 192-8B-93: Resolution 89-R-93 - Allocation of G.O. Bond Refinancinq Funds to CIP (h/o 9/27/93) The Chair roved to remove Resolution 89-R-93 fram the table, seconded by Alderman fleydemann. Alderman Newman moved to amend proposed Resolution 89-R-93 to include a rambear of Park restoration projects listed in his memorandum of September 13 to the Committee. He stated that there are a number of issues here, and the first is the City Manager's memorandum on customer service. He stated that he believed what is needed is a policy statement that the Committee could vote on and make a matter of public policy to be debated as to what a customer service program is, what it will entail, and what we are committing to. He stated that at no time, when the City Manager suggested a customer service program, did he envision that it would include a capital improvements component. He stated that prior to setting up this $250,000 as a fund for customer service improvements, there needs to be some type of a public vote which can be debated. He continued that the City Manager says he can do eight projects but, if you do what the City Manager wants to do, the money would came out of the regular Capital Improvements Fund. If you accept my amendment, you will be including four projects that are in the C.D. area which should share in this windfall of $800,000. You also get four park projects that are not being presently advanced: Snyder Park, Ellingwood Tot Lot, Baseball Diamond Backstops, and Foster Field Tennis and Basketball Courts. He stated that one of the best places to put extra money is into the parks because people get the benefits and it frees up money in the 5-year plan. Alderman Newnan continued that if his amendment is accepted it would not mean that the City Manager's customer service program would not be considered but it should have to compete with all of the other projects. He stated that a consi- derable amount of money had already been spent on Police Station maintenance but the Planning needs to be rethought and the new Police Chief should be involved. Alderman Drummer stated that he would like to take a closer look at the parks and that he had some ideas, also, on how to use some of the funds. Alderman Newman stated that he would like to sit down with Alderman Drummer and discuss his ideas. After discussion, the Committee voted unanimously to hold the matter over and make it a special order of business for the next meeting. Docket 232-10A-93: Resolution 101-R-93 - Increasinq Aldermanic Participation on Housinq & Corm mitt' Development Act Committee Alderman Feldman moved that the caTmi.ttee recommend City Council adoption of proposed Resolution 101-R-93, which would amend Resolution 27-R-82, which establishwd the Housing & CormiLmity Development Act Committee By -Laws, to increase the number of marbers on the Committee to nine, five of whcm will be Alderman, with preference given to Aldermen who represent Wards with the greatest proportion in the Target Area. A & pW -- 10/11/93 -8- Alderman Drummer stated that he was surprised that this came up, and there was no logic or reasoning behind it except to increase the size of the Committee. He stated that, if you consider increasing the Aldermanic participation, you would need to increase the citizen participation as well. Zhe Committee was constituted to be equal in citizen and Aldermanic participation, and there is no evidence that the Committee has not been operating fairly or recognized each area of the City that needs attention. He stated we have a good representation of the City itself on this Committee, and he hoped that this would not become a pattern for how to get appointed to a Committee. Alderman Holsman called attention to several members of the audience in attendance an his behalf. He stated that he was in support of this Resolution in light of the recent tragedy in his neighborhood, and felt the best wax he could serve and represent the citizens of his area was to be on the C. D. Committee. Alderman Feldman stated that the genesis for this Resolution came about as a result of a meeting he'had attended in the Eighth Ward at the time of some shootings that had victimized the Ward and caused a tremendous amount of anxiety. He felt that there Has a need for same kind of support for the citizens. At that meeting they brought up the question of the Eighth Ward Alderman participating an the Housing & Co mmiuAty Development Act Committee, and there seemed to be significant support for that. He stated that there is no other motivation for this Resolution than to try to help the people of the Eighth Ward by empowering their Alderman by participation in major kinds of decisions. This does not mean that consideration of Eighth Ward concerns will not occur if he is not there, but it does mean that his presence will add significantly to the debate and discourse of the Committee. It would also represent to the Eighth Ward the City's willing- ness to understand their needs and desires. For all intents and purposes, there is no reason wily the Council should not adopt this Resolution. She Resolution that created the Committee is not written in stone, and there is no magic to the number of members on the Committee. He continued that he was only asking for additional participation - not that anybody be removed or changed, only that Alderman Holsman be appointed. Alderman Heydemam stated that she was also at the Eighth Ward meeting and she also believed that the community unity is in need. She stated that membership on the Committee neither determined the extent nor the amount of time and effort that the City will devote to solving a particular problem. 'There is a willingness to solve the problem, but the most compelling reason to vote against this Resolution is there would be too many Aldermen on the Committee. It is a Committee where citizens get equal representation. No matter how wonderful any Council member might be, it is not a question of individuals or of Wards. It is dangerous to assume that only an Alderman from the Ward can meet the needs of that Ward. 'This is an inappropriate assumption considering the way the Council makes decisions about the whole City. The make --up of Ccmaittees ought to be decided indepen- dently of a crisis situation - the crisis will be addressed, but the structure remains much longer. A & PW - 10/11/93 -9- Alderman Neamman stated that to call this a dangerous situation is an absurdity. It is a fact that being on the Committee is clearly an advantage. Alderman Holsman is the community leader there - he knows the alleys, the streets, and the parks. For anyone to say that it is not an advantage for that neighborhood to have their Alderman on the Committee completely discounts the history of the legislative process. It is the minimum we could do for that neighborhood. After much discussion, the Committee voted 5 ayes - 4 nays (Aldermen Drummer, Engelman, Guthrie, and Heydemmmann dissenting) to recommend City Council adoption of proposed Resolution 101-R-93. Docket 233-IOA--93: ordinance 114-0-93 - Class D Liquor License - Trattoria Peppin The Committee voted unanimously to recommend City Council introduction of proposed ordinance 114-0-93 to allow for the issuance of a Class D Liquor License to Demi, Inc., dba Trattoria Peppin, at 1571 Sherman Avenue. Docket 234-IOA-93: Ordinance 115-0-93 - Class D Liquor License - Pasta, Etc. The Committee voted unanimously to recommend City Council introduction of proposed ordinance 115-0-93 to allow for the issuance of a Class D Liquor License to Mario Bros. Pasta Company, dba Pasta, Etc., at 825 Church Street. Docket 235-10A-93: Ordinance 116-0-93 - Loading Zone - 3333 Culver The Committee voted unanimously to recommend City Council introduction of proposed Ordinance 116-0-93 to establish a Loading Zone at 3333 Culver Street. Docket 236-IOA-93: Ordinance 117--0-93 - Sale of Surplus Vehicle-. The Committee voted unanimously to recommend City Council introduction of proposed Ordinance 117-0-93 to authorize the sale of fourteen surplus vehicles at the NWMC Auction to be held on October 23, 1993. ITEMS PREVIOUSLY CQNSIDERED: Docket 221-9B-93: Ordinance 108-0-93 - ROPD - Dodge - Church to Emerson and Lyons - Dodge to Darrow - For Council adoption Docket 222-98-93: Ordinance 109-0-93 - Loading Zone - Ashland north of Lake - For Council adoption Docket 223-9B-93: Ordinance 110-0-93 - Traffic Controls - Grant/Asbury, Lys/Darrow. 'Thayer/Lawndale, and Harrison/Central Park - For Council adoption A& P'W- 10/11/93 -10- City gills of October 12, 1993 1 to recommend City Cowlcil approval of the 'Iltie Co��rnittxe' � voted unanim�.S October 12, 1993 in the amount of $2,405,250.30; Sills IA forpthe periodthe ll foriod October 3, 1993 in a amount 993 for the CitY afar the City Council payroll for the month of September in the�aamountrof $4,875.03. There being no further business, the Cannittee adjourned at 8:50 P.M. Respectfully subadtted, aA-1vC�5 Carolyn A. Taylor City Managers Secretary ... . Idda t ii.x irS r rAEHM4ISTPAa7M & PUBLIC ways CU40rrEg Meeting of Octxti= 25, 1993 Members Present: Aldermen Dximmier, Engelman, Feldman, Guthrie, Heydemarn, Holsman, Kent, Moran, Newnan Members Absent: Nome Staff Present: Adamus, Aiello, Anderson, Barber, Berkowsky, Edwards, Fair, Figurelli, Gottschalk, Hill, Bunt, hunter, Jennings, Kaminski, Ney, Rubin, Taylor, 3bnkinson, Wirth, Witt, Zimmerman Presiding Official: Alderman Stephen B. Engelman SUHMPM OF AcrIM: The meeting was called to order at 6:45 P.M. by the Chair, Alderman Faygelman. Minutes of October 11, 1993 Meetinq The minutes of the October 11, 1993 meeting were unanimously approved. Special order of Business: Docket 192--8B-93: Resolution 89-R-93 - Allocation of G. O. Band Refinancinq Funds (Tabled 10/11) It was moved and seconded to remove the subject docket from the table. Aldennan Newnan canmented that he and Alderman Feldman had visited the Police Department and had found much deterioration and many areas in need of renovation remedy. He stated that, in order to have a customer service policy, something would have to cane to the Council floor and be articulated in a way that we could understand what the policy would be, be able to comment on it, and be able to appreciate the large am omt of funds envisioned to be spent. He stated that he had never voted for a customer service program in public. The one proposal that the City Manager did put forward on behavioral type seminars was voted on and approved. When you talk about customer service, virtually i ly every capital improvement we make in this City relates to serving customers. For example, if we improve a park, it is =� because we want the people there to be safer. Anything can be a customer service request. He stated that he believed the reason the City Manager wants the money now is use, wdien the Capital Improvements Budget is considered in the Spring, it is amazingly overburdened with some very big ticket items, including multi -million dollars for Fire Stations, five million dollars for sidewalk improvements, and other things. If we are going to have a customer service program, it ought to compete with all the other programs for funds and it ought to be a part of the entire process. He continued that his proposal, which would advance twelve parks projects, would include tot lots that are very heavily used. t A & PW - lo/25193 -2 Alderman Hsydett M stated that Alderman Neaman's projects are already a part of the press and have already beers deemed valuable. She stated that, if every- thing we do is customer service, then wo do have a customer service policy and approPria- she didn't feel the need to debate those specific terms. No jingleonthe City Lion solves problems, but it is appropriate to spud some money is in a vexy buildings. She said the City Collector's Office, for instance, bills or difficult space for the citizens to navigate wt are Payer q �isyg charges, and it is quite inappropriately laid out. We have cut staff and held budgets, or imprOv- and it would be considerate to allocate some funds f Police =11"am t the conditions.We are not going to solve the PY'o the delivery we might ameliorate diem, and any attempt to improve of services to the citizens wvuld be very useful - Alderman Feldman stated that, originally, the concept of customer nserviceft about as a result of discussions with the city %wathem, o etunned ph" calls - of citizens, lack of inforsmation available to them, s instituted by the city To that erx , the consultant's classes and the a �sce. He stated that there ygmger ware along the path he considered cus cafe capital zavesssents, and they is a big step between this concept and large-scale should not be considered in the same light. He stated that the Police Station was one of the mrast poorly designed public facilities he had ever seen, but his improve the corn is that the funds referred to here would do nothingmeet to tares should be judged � competitions with all of design. These kinds of expenditures ts, and take their place and the other things we have listed as capital bFr1Oies or high priorities be listed and rated as to whether they are called or He lan chec that he did not believe tthe tfu�eP ch to wit leer �sf as a blank check. We need take setting a 5�gtie hIdget, fund, or rate- ttW relate to customer service by that o:omes to the Committee outside He stated this is a mindless i� kinds � of issueand he , felt very off the normal process of dealing process of customer service that uncomfortable inserting a new concept into a pros na,be= in previous discussions included capital. improvmlents- Alderman Newman stated the point he was trying to snake was that you can say anything in this Gity is done to serve cUlstom�ers: sewers, alleys, stets, etc, If you are going to have a policy defined by the Cou, you have to define what it is; i� �s�� ncil. He asked how maIV Officers the WEDGE rotor reply, Acting Chief Kaminski stated about seven officers lacing a � priority � plNewman stated that he could not fi ers r,� the Ellington spmdixl $60, 0oo on a room to be used by sevm e to the handicapped' Lot and other parks could be improved and made accessib of whatever is done in We have a new police Chief coming, and he should be part Committee adapts the pl�� of the police Department. He stated that if the Cormu his w-1,.:- 1t, it does not mean that customer service cannot be considered in the whole capital improvements let' with Alderman Feldman. 'Ilse complaints he Aldent>an Holsmaul stated that he agreed calls that weren't returned or the had received from constituents were aboutthat it would be a good idea to await unavailability of information. He agreed t for the Police Department' the near Police Chiefs ideas on the best layw A & PW - 10/25/93 -3- City Manager Anderson stated that the work in the Police Department was estimated at $160, 000 and included the WEDGE room and other areas. He stated this customer service approach is part and parcel of the kind of program that is being done in governments and industry around the country. You cannot go in and simply give people training and expect that they will dramatically alter their behavior. It takes a great deal of additional work, both by them and by management. If, indeed, you are going to alter significantly long-term customer service efforts, you need to enable the employees to make decisions about their environment that will help them serve the public better. They know better than anybody else what improvements are necessary to do the job better. Through a coordinating committee, employee representatives went through all of the f^c.ilities and came back with a unanimous recommendation that the Police Deparbnent needed renovation more than any other facility. The City Manager continued that he believed it was an appropriate proposal for the Committee to discuss and debate, but it is not brought to the Committee with the assumption that it would be rubber stamped. He stated that the majority of the discussion on the program has occurred in open session. It is a comprehensive program, and if we are going to continue with it and make the kinds of improvements the Commcil wants, perhaps additional debate should be undertaken. At this point, the proposal comes from the employees of the organization and myself. We feel it is important in enabling us to go forward and provide service at a much higher level. Alderman Feldman stated that he welcomed the input and suggestions for improve- ment from the employees, but his concern is that the proposal is getting priority treatment without carpeting with other needs. He stated that a lot more atten- tion should be paid to the culture of customer service and less attention to the condition of the facilities. It is disturbing that we could be spending money on a building that might need complete remodeling very soon. He stated that he would very strongly support some effort to look at the Police Station building and decide what can be done about straightening it out and making it the kind of facility that we could all be proud of. Alderman N&4nan asked how much money would be spent on WEDGE room renovation. In response, the City Manager stated that about $5,000 would be set aside for this work, and the balance would be used for the Service Desk area and other public areas of the Police Station. Alderman Newman stated that he had never gotten any complaints about the layout of the Police Service Desk area. He stated that the Fire Stations were in much greater need of renovation than the Police Station. Alderman Kent commented that he-,...r-.L-red some of the biggest complaints he had received when he was first elected were about the Police Service Desk area. He stated that, overall, he thought customer service had improved and believed the City Manager had done a good job. He also -,...,.,'--red the Council's discussions about making this government user-friendly, but questioned the necessity for using a consultant for training employees to be customer -driven. He stated that being customer -driven was a part of an employee's job. In response, Mr. Anderson stated the consultant had already provided a great amount of training. About 150 employees have been trained so far and, from this group a Customer Service Carmittee was formed, and the Committee has been working to identify areas that should be improved. -4-- A pW - 10/25/93 t of is on customer service for He canti3rna d that there has not been athat good customer 10 service is an expec a- a long t� • 1 ut it with the a vIXO"' 1t in which Lion and a high Priority, but is also dealing should d lave $� gay aft how it they work The people providing the service shoulvo ��. is dow sa that they can do it in the Trost effects to that if he had to make a choice between�s�9� �� Alderman 'Kent stated arxi �� the Parks, he wou1. renovate public buildings of the twelve parks proposed as a sub"titution' stated thatplaraming for the eightThe of them � pr ° ed to be done in if �letion in the next iggroverent of these eight Parks couldfecting e customer service egin rww proposal • TbO Other ��ti were on wri Fat into a C2,pital Improvements program to be done in four parks the next few years- option of proposed After discussion, the Chair asked for a moues: � cotters ecommend _ $60,000► arxi file Resolution 89--R--93 with the fallowing f� �254,000, be deleted aYYir gibe cust�r service buildii'r4renovation tion projects suggested by Alderrnk�r► thereof, the twelve park _ 5 nays (Aldervien Guthrie, Engelman, f l►d r �gerted . 'stye vote was 4 ayes notion f ai led . Drummer, and Fran dissenting). ,� k earmar I� made a notion to delete the $60r0Category Of the 00 for computers and Al Public Servicethe cost of tY that for the Police van in the a called attention to t the work, Development s. '� City � He stated that replacement o� f at the North Branch id at $36.WO and, if approved world He which was estimated to cost $8800, b�alas7ce to be available for another use. allow for the $44,000 budge t Committee his be advised of this balance• stat thirhisec�iderati' �`an � withdrew his Motion- Withstated then asked for a motion to � to After more discussion, the Chair All ayes, of posed Resolutiaxt $rk t-93 he sitga`�torati �j. Agin now with designwork P[FCHMS Replacem nt of Roof at North Branch Library of the low bid GMT*r�d City council approval at The Committee voted wwWm IY to � £ the roof at the North Branch Libre of L. Marshall, forreplacement to Alderman Ne�1's question as to why the lower than the estimate of a total cost of $36,0 a roof lace ent was So much a consul - bid of $36,00Rubin, Director off Building CPeraticros, stated this was $80,000, Max tant's estimate. Skills Try program for Parksl ForestrY & R,scxeatlor, City C unc approval of t he The Committee voted wV nimoW ly t4 ° proposal of The BricIeran Group, Ltd• for a Skills Training ram for Parks, Recreation & Forestry at a total cost of $5,450. A & PW - 10/25/93 -5- Ambulance Billing Services The Committee voted unanimously to recommend City Council approval of the proposal of Advance Medical Transport, Inc. for Ambulance Fee Collection Services at a cost of 15% of gross collections. Mason Park Tennis Court Repairs The Committee voted unanimously to City Council approval of the low bid of U.S. Tennis Court Construction for Mason Park Tennis Court Repairs at a total cost of $5,100. MKaxim= Price Proposal for Construction of Library The Committee voted unanimously to City Council approval of the acceptance of the guaranteed mmmaximLnn price proposal of W. E. O'Neil Constriction Company of $14,096,211 for construction of the New Library. Docket 230-10A-93: Cable Commission Recarmmermdation to Proceed with Rate Requlation Wo 10/11) Alderman Feldman commented that he believed it was important that the Committee be prepared to take advantage of the new technologies and have the Cable Commission study what is possible in terms of improved and more competitive access for the community before the present franchise is renewed. The Chair recognized Mr. David Haworth who responded that the Commission is in the process of interviewing consultants who will agsi.st with the renewal of the current franchise. 'There are provisions in the current franchise for the payment of a consultant so, as part of the renewal process, all concerns will be investigated in great detail. The Commission expects to hire a consultant within the next thirty days and do a needs assessment over the next year to determIxie what can rightfully be included in the renewal. It is expected that the whole cable area will change drastically in the next few years. Alderman Feldman stated that he was raising the issue now rather than later in order to avoid some of the diffi- culties that could arise in the renewed process. Alderman Engelman commented that he hoped the Commission would include in their report what the City can do to ensure that Cablevision is responsive to the demands of the consumers within the community. After discussion, the Committee voted unanimously to approval of the Cable Commission's �c-,A,4..:r.1ation to seek certification for basic rate regula- tion. Docket 240-10B-93: Resolution 103-R-93 - Reserved Parkinq for Disabled at 1223 Dodge The Commmittee voted unanimously to recommend Council adoption of proposed Resolution 103-R-93, which would establish a reserved parking space for the disabled at 1223 Dodge Avenue. A & PW - 10/25/93 -6- Docket 241-1OB-93: Ordinance 119-0-93 - Vacation of Portions of Linden Place Alderman Feldman called attention to a letter from DM Realty Group, dated October 25, 1993, which had been distributed to the Committee just prior to the meeting, and which requested waiver of the $15,284.50 fee for vacation of a portion of Linden Place just east of Custer Avenue. He made a motion to sell this piece of property to MR Realty for $1.00. Alderman Drummer commented that it had been his understanding that this develop- ment was not in need of assistance, and he would need time to think about it. Alderman Neuman stated that he didn't need any time to think about it considering the City's generousness to the Washington National redevelopment. In this case, the $7 million investment would yield a much larger return in comparison to the Washington National project. Aldermen Drummer stated that he would vote in favor of the request, but he was disappointed in having to consider it at the last minute. Alderman Feldman stated that it is unfortunate that this request is coming at the last minute, but Mr. David Rittenberg of the DM Realty Group had indicated over the course of the entire application process his desire for relief regarding his expenditures. Alderman Heydemazm asked Mr. Rittenberg how much the development would cost to complete. Mr. Rittenberg At---v-,Jed between $6 million and $6.5 million. Alderman Kent commented that he could not understand why a developer would build condominiums of this kind in a neighborhood where security is a major concern and where the people who live there probably could not afford to buy them. Alderman Holsman stated that the project looked great, and he was sure it would be a tremendous addition to the neighborhood, but there is a market value on the property to be vacated of $15,000 which belongs to the citizens. He stated that he appreciated the efforts of the developer, but could not understand how the mar' -at value of the property relates to the security concerns. Alderman Guthrie suggested a payment of $7,500 or half the cost of the vacation. In response, Mr. Pat Fitzgerald, partner of Mr. Rittenberg, stated that since the inception of the project there had been ongoing meetings with City staff, and the developers were now expected to pave the alley behind the project at a cost of $40,000. He stated that marry existing conditions in the building now have to be modified because of headroom and safety considerations. It is not an extremely lucrative project, and they have run into marry additional costs. Alderman Engelman stated that the City does not vacate streets or alleys lightly and, by vacating a street, we show a commitment to the project and the neighbor- hood. While $15,000 is not a large amount of money, there is usually a pro forma that shows what the costs are, how they have changed, and whether or not this kind of contribution from the City would be appropriate. He stated that it is unfortunate that the Committee is being asked to waive this fee at the last minute, and asked the developers if they could get some pro forma information to the Committee by the next meeting. A & PW - 10/25/93 -7- Aldezman Newman commented that when we get a developer who is putting in $6.5 million into a depressed neighborhood with an expected return of $250,000 a year in taxes, we ought to encourage him by cooperating when reasonable. He stated that this was a reasonable wrnunt of money when compared with the Buck project where we put up $3.5 million for a return of $750,000. The neighborhoods need this kind of investment every bit as much as the downtown. After this discussion, the Committee voted 4 ayes - 5 nays (Aldermen Drummer, Engelman, Heydemann, Kent, and Moran dissenting) on the amended motion to recom- mend City Council introduction of proposed Ordinance 119-0-93, providing for the vacation of portions of Linden Place east of Custer Avenue at a fee of $1.00. ThQ failed. The City Manager stated that he understood that the developer was to come back with a pro forma for the next meeting. The Committee then voted 8 ayes -- 1 nay (Alderman Drummer dissenting) to City Council introduction of proposed finance 119-0-93. Docket 242-10B-93: Ordinance 120-0-93 - Creation of S.S.D. #5 The Committee voted uik-nimously to recomnend City Council introduction of proposed Ordinance 120-0-93, which would indicate Council intent to create Special Service Area #5. Docket 243-1OB-93: Ordinance 122-0-93 - TWo-Hour Limit on Parking - The Committee voted unanimously to City Council introduction of proposed Ordinance 122-0-93, which would create a two-hour limit on parking spaces on both sides of Main Street between Hinman Avenue and the first alley east. Docket 244-10B-93: Ordinance 123-0-93 - No Parking During School Hours - 828 Main The Committee voted unanimously to reccimaend City Council introduction of proposed Ordinance 123-0-93, which would establish a No Parking Zone during School Hours at Park School, 828 Main Street. City Hills of October 26, 1993 The Committee then voted unanimously to recommend City Council approval of the Bills List for the period ending October 26, 1993 in the amount of $4,359,154.29 and for the City Payroll for the period ending October 17, 1993 in the amount of $1,192, 284.31. Alderman Engelman stated that he had a number of questions on the Bills List, and that he would handle his inquiries by phone. A & PW - 10/25/93 -& Negotiation of Maintenance Contract for police Station Alderman N��n stated that there ought to be The C�mication was accepted contractors . Alderman &1ge1 aan 8�'�de and scm prices submitted from other provide the same stated that staff might also want Becauseto contact contractors who �Purposes Because . to scans of the other City buildings for compar is Bend se services this is a non -bid purchase committee request that staff bring back information on costs from other contractors. After discussion, the committee directed staff to investigate the question of extending the scope of the existing contract to include all City buildings curtly ' contract for janitorial services. ��, improvement program - Foilcw -W Ddounatiorn ' Canrsa�ni.catian was accepted. Aldexm�z g�lman asked the City Mauer to provide the Committee with some indication of how close we are to outs budget 5 thehae on policy limit of $50 million srmation1ssue 1 be ofthe f r effect next Meting - our bond rating. This Eme=encv Purchase - Replacement of Compressor at Cxown Center - The Co nNU- cation was accepted. Fire Department Monthly Report - Septarber 1993 w Ole Carenaiication was accepted. Sanitation Division r�uarterlY Report - ' inication was accepted. SWANCC progress Report - 'lyre Camur-Acation was accepted. CWndttee Agerxi= items Previously Considered - The Cammlcatian was accepted. ITEMS PAaW1QlSL3[ OCY'`y""rrA"L 114-0-93 -Class D Liquor License - Trattoria. 233-10A--93 • Ordinance Trattoria. PePPino - For Cm=il adoption Docket 234-10A-93 : ordinance 115-0-93 - Class D Liquor License - Pasta, Etc • - For Council adoption There being no further business, the Committee adjourned at 6:00 P.M. Respectfully submitted, Carolyn .'Taylor City Marsager's Secretary C 1 AEKDUMW4WI i PAC Maims ,.�:...a.�.. NBeting of Noyewber 8, 1993 Present: Aldermen Drmmer, Engelman, Feldman, Guthrie, Heydemannn, Holsman, Kett, Moran, Nsamn Members Abuint: Nam Staff Present: Aiello, Anderson, Barber, Cooper, Dittmar, Edwards, Fair, Figurelli, Hill, Hunt, H"", Jennings, Faninski, Rubin, Shonk, Taylor, T * nson, Wirth, Zimmerman Presiding Official: Alderman Stephen B. Elxgelman SUl44HC OF ACE=: The meeting was called to order at 7:10 P.M. by the Chair, Alderman Engelman. The Chair welcomed several representatives of the teague of Wdane'n Voters to the meeting. Mirnrtss of October 25, 1993 Meetinq Alderman HoLsman► called attention to the statement in paragraph 6, page 6, of the October 25, 1993 minutes which was attributed to him. This statement was made by Aldermen Moran. On page 4, paragraph 3 - Alderman Guthrie asked that the minutes reflect that she had made the motion to adoption of proposed Resolution 89-R-93. Also, on page 6, paragraph 7 - Alder nn Guthrie asked for a .,4 Lion to indicate that she had withdrawn her suggestion for a ..4.w,.,,..dse payment. With these corrections, the mir=tes of the October 25, 1993 meeting Response to Bills List DWiries The Com nanicat.ian was accepted. Beeper sales near E'IIiS - Follow-W Information The Com rdcatiol was accepted. Parkway Contractual Tree Plantinq Update 7t* Communication was accepted. Alderman D=izmzner stated that the subject of tree planting would be taken up during the regular Budget Sessions. Downtown Holiday Park.inq The Communication was accepted. A & PW - 11/8/93 -2-- 5 P : Tao Salt Spreaders (Non -Bid Item, Requires two -Thirds Majority Vote) The Committee voted unanimously to .. _ a. _ 1 City Council approval for the purchase of two Salt Spreaders from Triangle Fabrication & Body Co., Inc. at a total cost of $24,921. Civic Center Boiler Buildira Repairs The Committee voted unanimously to - 1 City Council approval of the low bid of F & V Construction Co. for the completion of repairs to the Civic Center Boiler Building at a total estimated cost of $42,000. Tractor The Committee voted UrMUMOUSly to City Council approval for the purchase of a Tractor from Peamalawn, Inc. to be used for sniow removal from downtown sidewalks at a total cost of $16,610. Water Plant Engineerinq Services Alderman Engelman stated that it was difficult to understand from Exhibit 1 of the Purchase Report how we are going to be charged for these engineering ser- vices or how the engineering firm arrived at the rates to be charged. In _,_,, ...se, Richard Figurelli, Superintendent of Water & Sewers, stated that this information was not readily available, but that he would report back at the next me&—ing on the exact method of calculation. The Committee them voted unanimously to City Council approval for the purchase of professional services from Award, Burdick & Howson for Water Plant Engineering Services in connection with the removal of basin sludge at a cost riot to exceed $9,000. C hanqe Order #10 - Long -Range Sewer Fi...+Lcuu The C =ittee voted unanimously to A. d City Council approval of Change Order #10 for the Phase I - Basin SO6/S13 section of the Long -Range Sewer Program which results in a decrease to the contract price in the amount of $295,064.58. Charae OxxLer #1 - Green Bay Road Phase III ErArineerinq The Committee voted tr dmously to City Council approval of Charge Oder #1 for additional engineering costs associated with Phase III work on the Green Bay Road Improvement in the anx;unt of $15,71-9.20. In to a ques- tion fram Aldermen Holsman regarding the number of hours spent on a redrawing of the plans, City Engineer 7bn}cirisun stated that the initial drawings were in several parts and represent coordination of more than one individual working. 9lnere was also a great deal of coordination with the Fire Department involving the relocation of a gate and a hydrant. If the Council approves of this addi- tional work, the expense will be submitted to IIM for reimbursement. i• A & PW - 11/8/93 -3- Docket 248-11A 93: Resolution 104-R-93 - Tax Abatement of Series 1990 Gms 'lhe Committee voted unanimously to City Council adoption of proposed Resolution 104-R-93, which would abate a portion of the 1993 p....rc.Ly tax levy in the amount of $52,019 required for the $15,570,000 General Cabligation Bond Issue, Series 1990. Docket 249-11A-93: Resolution 105-R-93 - Tax Abatement of Series 1992 GMs The Committee voted unanimously to City Council adoption of proposed Resolution 105-R 93, which would abate a portion of the 1993 tax levy in the amount of $3,533,853.87 required for the $36,240,000 General Cbligation Band Issue, Series 1992. Dockiet 250-11A-93: Resolution 106-R-93 - Tax Abatement of Series 1993 C�CB.9 The Committee voted unanimously to ..:,..,......:r.1 City Council adoption of proposed Resolution 106-R-93, which would abate a portion of the 1993 k......kw-,,. ty tax levy in the amount of $1,269,563.76 required for the $36,165,000 General mligatim Band Issue, Series 1993. Docket 251-11A-93: Resolution 108-R-93 - H.O.M.E. lease of Boiler Buildinq Apartment Alderman Holaran asked if Section V of the Resolution was consistent with our I$rndlord-'rant Ordinance. Assistant Corporation Counsel Herbert Hill ,....led the CmxLU uce was consistent with this lease. Zhe Comittee voted fly to recommend CoL--.r .l adoption of proposed Resolution 108--R-93, which would authorize the City Manager to enter into a monthly lease with Housing Options for the Mentally -Ill in Evanston, Inc. for the Civic Center Boiler Building Apartment. - Docket 252-11A-93: Crdinance 121-0-93 - 4-Way Stop - Asbauy/Noyes Alderman Newman asked if staff re-,....�..1ed against this Stop Sign. Traffic Engineer David Jennings responded that he was rot a proponent of using stop signs for speed control and does not rew..w.....1 this stop sign. Me Chair recognized Mr. John C-ebasko, a resident of Noyes Street who stated that the neighbors would definitely like to have a stop sign primarily to slow down the traffic between Ridge Avenue and Gtreen. Bay Read. He noted that there was a stop sign recently installed at Darrow Avenue and Simpson Street, which is a comparable area. Ms. Susan Lewis also addressed the issue, stating that her children were never allowed to play in front of the house because of the speeding cars on Noyes Street. She said she thought the requirement of five accidents to warrant a stop sign was very strange, and the quality of life on Noyes Street would be impxoved with the installaticn of a stop sign. Mr. Jennings noted that the accident experience had been very light an Noyes Street and the installation of stop signs could increase the muber of rear -end collisions. 'There is a false sense of security because pedestrians feel safer crossing at a sided intersection. After discussion regarding the advantages and disadvantages, the Committee voted unanimously to introduction of proposed C dinanc a 121--0-93. A 6 PW - 11/8/93 -4- Docket 253-11A-93: MtUmance 126-0-93 - 3-Way Stop Colfax/Prairie The Committee voted t+rauiinmmly to ...._..,. : 1 City Council introduction of proposed ardinarica 126-4-93, which would establish a 3-Way Stop at the intersection of Colfax Street and Prairie Avenaie. Docket 254-11A-93: ordinance 127-0-93 - Tax Levy for S.S. District #4 The Committee voted a nwUmously to City Council introduction of proposed Ordinance 127-0-93, which would levy taxes in the amount of $250,000 in MW-ial Service Area #4. Docket 255-I1A-93: ordinance 128-0-93 - Sale of Surplus Vehicles Tire Committee voted wvm mously to 1 City Council introduction of proposed, ordinance 128-0-93, which wound authorize the sale of two chipper trucks to the highest bidder. Docket 241-1OB-93: Cri*+Rnce 119-0-93 - Vacation of Portions of Linden Place 7! is Ordinance was introduced at the last City Council meeting, and referred back to Committee for consideration of a pro forma for the project. Aldermen Drummer made a motion to reconsider the matter and the Committee u r ardmously agreed. The Chair summarized the issue, stating that R 6 F Development, Inc. was asking for the parking areas along Linden Place to be vacated and sold to them for $1.00. A copy of a pro forma was transmitted to the Committee on November 4. Discussion centered around the necessity for assistance in paving the alley behind the subject .. L�►. Alderman Hgdemann referred to paragraph 2 on page 2 of the pro forma and asked what was 5% of the general partner's projected i rrcamD. the was approximately $15, 000. Alder► Feldman stated that he believed the project was necessary and desirable, enhancing the street and the neighi,.ulu,�..l. He said he felt developers who have demomhstrated a social, can- sciousness and willingness to get involved in the neighboxhood should be encocraged. Mr. Steven Bernstein, attorney for the developers, described the layout of the develop emit explaining that it was only the parking areas of Linden Place that would be vacated. Alderman Drummer meted that this was an excellent opportunity for the City to relieve itself of excess p&%-ve.Ly and get it back on the tax rolls. The Chair asked the developers if they were planning an selling the 33 parking spaces and if they were included in the revenue projections. Mr. Rittenberg �.:.sr.M61ed that the price would be $1,000 for each space, but their marketing people did not believe they would get it because of the purchase price of the planned units. ■- + A & PW - 11/8/93 -5- Alderman Moran stated that he was very happy about the project and hoped it would be very successful, but the City was being asked to give away public land to boost the profit of the developer. He stated that the request came to the Council at the time the development was going forward and the Council was ready to vote. The land had been offered at a substantial discount, and the Planning & Development Committee voted not to require paving of the alley as a k,&C.Q j ii.- site to development. He stated that he could not support giving the land away for $1.00. At this point, Alderman Guthrie left the meeting to attend another meeting. Aldeamen Newman noted that the vacated land would be added to the development thereby increasing the tax bill. Mr. Rittenberg ,.......,:..,.Led that in to Alder mean Moran he wanted to make it clear that the project was not yet a done deal, that the developers were asking the City to vacate property that is not on the tax rolls that the City is required to maintain. The developers plan to maintain the property which would, in essence, save the City money. It is underutilized, vacant land needed for parking and security reasons. Alderman Feldman stated that each Alderman would have to determine his own criteria for supporting a given request, but he believed it should be easier knowing that m project would be allowed to go forward. He stated that he believed Council policy should be, consistent with our own values of the neigh- borhoods, to send messages out that we will welcome the kind of investments that these gentlemen are willing to do. There is nothing other than positive repre- sented in this development, and we should encourage this kind of risk. If we don't, we are sending out the wrong message. 'xhe positive aspect and revalida- tion of the neighborhood that this represents is a dramatic element of this whole situation. They Chair asks for a vote an the motion to =mad the Ordinance vacating a portion of Linden Place by waiving the $15,284.50 fee and reducing the amount to 41.00. The vote was 6 ayes - 2 nays (Aldermen Engelman and Moran dissenting). City Sills of November 9, 1993 The Committee voted unanimously to re._.......:..w City Council approval of the Bills List for the period ending November 9, 1993 in the amount of $2,396,145.94, the City Payroll for the period ending October 31, 1993 in the amount of $1,212,387.36, and the City Council payroll for the month of October in the amount of $4,875.03. Them being no farther business, the Committee adjourned at 8:35 P.M. Paspect f u ly submitted, Carolyn A. Taylor City Manager's Secretary N&I PUBLIE WORKS Ong of November 22, 1993 Meulbo 'S Present: Aldermen iln=n erg Feldman:, Guthrie, Hrydemsm, H lsmmn, Kent, Moran, Nftum II Is Absent: Alderman Engelman Staff Present: Adau:s, Aiello, Anderson, Barber, Berlaawsky, Cooper, Dittmar, Ekb+ards, Fair, FiWcelli,- Hill, Haters Jam, Nay, Rubin, Shank, Taylor, T nkinson,. Wirth, 71m=wmn Others Present: Mayor Tnrraine H. Morton Presiding official: Aldernian Army Heydrsamm The meeting was called to order at 7:10 P.M. by the Chair, Aldeasan Heydemann. Minutes of Norvefter 8, 1993 Meetinq The Chair asked that the minutes of the November 8, 1993 meeting be -...Led to indicate the presence of Mayor Morton at that maeting. With this ....uuL.Lion, the minutes were unani=usly approved. CO22l,6-'.i-4&, ..IS: FbUow-M Information an Water Cansult.in4 Services The Ca mmr,i cation was accepted. Snow Renxn a l Proq= m The C Lznication was accepted. There was cansiderable.,�.Cetanittee discussion on the problemassociated with snow removal. Alde== Kent '.... _..c ated that one of his main concerns was the treatment of ties facing on alleys that actually served as streets to the residents. He referred specifically to the Oak Tree Apartments an Simpson street where parking spaces are diagonal to the narrow alley and refuse and snow renaoval have always been a problem. Streets & Sanitation Super r��t nNards ...led that it was not feasible to plow alleys. Even if an alley was large enough to a..._....,,,Jate the plows, there would be no place for the snow to ga. The only way to reweave snow fram these alleys w mUd be to shovel it and dump it into trucks, and we don't have the manpower or equipmen to handle this operation, especially during a major snow storm. In i.,.:Yt was to Aldmmm Kent's question whether salting would be an option, Mr. Edwards stated that salting could be done but it do,3s not help when there are more than two inches of snow. Alderman Kent also referred to the ongoing snow rennval problems experienced on streets like Pratt Court which is so narrow that getting in and out of parking spaces is very difficult wives► there is a large mn=xt of snow on the ground. A i PW - 11/22/93 . -2- Aldax:men Halsiman asked how towing commanders determined which parking cacditians are the worst. David Bangor that the know generally an which streets we are likely to get the least cooperation from parkers, and they can go out ahead of the snow plow teams and determine which streets should be plowed first and which cars should be towed. 'ihey start at robe corner and, if a block is in good shape, they call the plows in to clean that block rather than tow cars. Alderman Holsman stated that his ..,..... .. was with the high density areas where there is a lot of street parking. 'Ilhere are still Many areas where lenves have not yet been removed. Mr. Barber stated that, generally, the snow ....�..lers go out at about 10:00 in the evening and make one loop around the City to determine where towing should be dam. If there are only a few Cars an a block, they are ticketed, and rm don't target our towing operation to these A reas . During the daytime operation in a snow we generally start from the southwest and work our way to the east then north to areas around Prairie and Harrism where there is heavy parking and not much cooperation. Alderman Feldman stated that last year he had a problem with several comtituenrts who felt that the signage was not clear. They thought they could park their cars back an the streets after removing them for snow plowing, they received tickets, and wanted to know how to determine when the snow plowing operations were com- pleted. He stated that the sign says, IM PA>aCDG - T W ASHY ZONE - 11:00 P.M. to 6:00 A.M. AFTER 2-DEB SN3*All, t*VM SNOW FOOVAL IS COMPIET D." If snow re oval is not completed by 9:00 the next morning, is parking allowed; and, if snow Xwoval is completed at 11:30 in the evening, is parking allowed? Mr. Hamer ;C-3fr..,Ied that the sign is a little confusing, but there is no problem with parking after 6:00 A.M. whether snow operations are complete or rot. Alderman Feldman continued that same people received tickets for parking after the street was plowed, and the snow platys never came back again. How, is one to know r►hm the plowing is conrfileted7 Mr. Edmarda that there are two different kinds of signs: am is the snow route sign used an the major streets whom parking is allowed after 6:00 A.M.; the other sign is used in residential areas where the streets are narrower. Mr. Barber stated that staff is willing to change the snow route signs, but it is too late for this season. Alderman Feldaran stated that to had raised this issue many months ago, and he has a hard thne defending the issue to his comtibients. Alderman Moran agreed with Alder Feldman and asked if there would be a problem with just eliminating the words after "snowfall" an the signs. This would give the same message but without the ambiguity. Mr. Barber stated that it mould not be a problem, but it would taiga time. In response to Alderman Newman's question regarding street sweeping signage, Mr. Ewer � Y.�.,.led that staff would be bringing a report to Council shortly that deals with street sweeping specifically and calling for modifications in the regulations. Alderman Kent asked whether there is a plan for the treatment of unimproved alleys after a show storm like salting, for example. Mr. Barber that at this point staff has no plan for the alleys during the winter other than sanitation trucks going Uuvugh to pack the snow down. Mr. Edwards stated that the salt is only effective down to about twenty degrees; after that, it will freeze also, and there will be slick spots. Mr. Barber stated that salting doesn't do Mich good unless there is a lot of traffic to break it down. 0. A i PW - 11/22/93 -3- Discussion continued an the problem with a lack of policy for the cleaning of wl t%= alleys. Aldeaminn Drummer stated that people seem to feel better about the condition of their alleys if they know the salt has been applied. Fire Department Monthly Report - October 1993 The Canna ication was accepted. Alderman Holsmazh asked if the Committee c:otld have a co parisoh to last year's figures in the monthly reports on a regular basis of the types of firms that occur. Assistant Chief Berkowsky that this would be done in future repasts . Mayor Morton asked what the numbers in the first column of the Addendum Report meant. Chief Berkowsky stated that these were refer , 1— ng used by the Fire Department when more information was Imp I d an a fire incident. She also asked if the wanting on the carver of the report about heating system checks was disseminated outside of the Department. Chief Berkawsky + Y,....Led that this type of information was often published in 'ice EYANSRH REVDW and in s in connection with home safety and fire prevention efforts. Pam: City Council Chambers Folding Chairs {Nei-gid Item, Requires a 2/3 Majority Votel After a short demonstration by Building Operations Director Max Rubin of the two types of chairs, the Committee voted u nwilmously to ,:..1 City Council approval for the purchase of Murphy & Jones for City Council Chmnber Folding Chairs at a total cost of $12, 620. Disaster Insurance for Computer System (Ncsr-Bid Item, Requires a 2/3 Majority Vote) The Committee voted uuhaahfmasly to City Council approval of the proposal of Hewlett-Packard Corp. for disaster recovery insurance for the City's computer equipment at a total aruhual cost of $7, 824 . Gasoline Dispensinq System Logrrade (Nor -Bid Item, Requi--es a 2/3 Majority Vote) The CCEWdttee voted iuhanimously to City Council approval of the pr+oposa1 of Manlooff Equipmmt for the LIB of the current Petrovend Gasoline Dispensing System for the Fleet Services Division at a total cast of $11,690. Library Buildinq Project Furniture, Fumishinas & E4uim en (Non -Bid Item, Requires 2/3 Majority Vote) 7 he Committee voted umaniff=sly to City Council approval of the proposal of Rant Ping for Library Building Project ft.-iuithue, and Equipment at a total cost of $1,470,058.56. Perform Manhole Repair (Nan -Bid Item, Requires a 2/3 Majority Vote) Ito Cam ittee voted fly to City Council approval of the proposal of Performance Pipelining to repair seven mangle structures at various locations at a total cost of $12,250. A i PW - 11/22/93 -4- Law Presm=e Pump for Crown Center Ice Complex The Committee voted =aninxxesly to recommend City Council approval of the proposal of WatexTech Company for furnishing ng and delivery of a Low Pressure Amplifier Pump for the Crown Center Ice Complex at a cost of $25,000. Change Order #10 -- Transportation Center The Committee voted , nani mmmly to City Council approval of Change Order #10 for the Transportation Center which results in a $1,680.55 decrease in the contract price. Consultant Eminimwinq Services for Facilities Plan Update The Ccm id ttee voted tia=imausly to City Council approval of the proposal of Harza Erwin,....—tal Services, Inc. for consulting services for the Facilities Plan for Lam -Range Sewer Improvements at a cost of $14,850. OvnW Order #1 - Li.brrary +,�,�, Project .� The Canaittee voted Wm illy }o iL' 4V/{iiXitl City Council approval of tfiapp Order #1 from W. E. O'Neil Contractors for the Library Project for an incase of $17,395. Alderman Newnan asked if the purchase of copier machines for the Police Depart- ment would be coming back to the Committee. City Manager Anderson -led that the purchase has been head up until a long --term solution can be found for hand- ling the department's needs. He stated he had received a proposal from the Kellogg School of Management to do an evaluation of privatizing our copy systems . Staff will be coming back to the Committee soon with a short -tear solution. Alderman Newman stated that he wanted to make sure it is communicated to the Police Department that the main reason it was turned down was because of the non - bid nature of the purchase request.1 Docket 266-11B-93: Waiver of Fees for First Night Activities Alde =mn Drummer moved approval of the waiver of fees for First Night activities. Alderman Feldman asked to have this matter hold over until he had a chance to look at the First Night budget. He asked if there were any functions that the City contx1butes money to whexe there is a charge for admission. The City Manager ,..:.ar....Jzd that the City contributed the use of the Garage for the Wbrld's Largest Garage Sale, where a $1.00 admission was charged for the first time this year. Ald== Feldman stated that he could foresee a series of problems with contributing money to an event that, by its very nature, is at least to scarce extent exclusionary. There are families in this canmmity who cannot afford the $5 per child charge. We would be setting a precedent by contributing close to $7,000 and at the same time excluding citizens of the camimmity from partici- pating in the events offered as part of an excellent idea. A & PW - 11/22/93 -5- Alderman Feldman stated that he had other questions that probably should be dealt with in executive session. Alderman Heydemann stated that she would prefer to have all of the questions raised tonight so that staff could prepare a comprehen- sive in time for the Committee to eider it before the next meeting. He stated that he would asuu mme if there was going to be an outdoor fireworks event, there world' be people attracted to it who may or may not have purchased buttons, and that might dramatically increase the number of people in attendance. He wondered what kind of plans had been made to deal, with that issue; whether or not it would present a safety or logistics problem. 7lhere may be people who would went to get in whether or not they are buttoned. Aldenrwn Holsman stated that it looks like a very worthwhile event, but he was . _06.. - pe 1 about the number of Police officers needed and how it would compare to other events of this magnitude. Alderman Heydemmann stated that she had already spoken to Chief Cooper about this, and he is in the process of collecting more information. Alderman Kent asked what world be time sufficient number of officers needed, and crow would the other neighbourhoods affected at midnight an New Year's Ere be served by Police assistance. He k.... _w..Led that Array arm had dam a great job, but ha was about time make-up of the Board of First Night and asked for a list of the He also asked for more information about the Sergeants' Association. Alda=mn Newman asked the Police Chief to get the number of calls averaged thramhgrmout the caamEnity for the last three New Years' Eves; what was the normal dsrtai 1. assigned to the regular s:.ift on New Year's Eve; and the number of Officers that dealt specifically with the Lakefront on the Fourth of July for the last five years . He continued that he would also like to know the amount of staff time that has already been spent on this event, and how marry of€inters would be needed to control a crowd of 5,000 and of 10,000 at the site of the fireworks. He stated that he very much appreciated the efforts of everyone involved in this First Alight effort, but ho is .• �,.- about making sure the City is prepared. Alderman Amman also asked whether the City has any liability in case of injury, and whether there are any scholarships offered for people wIm cannot afford to pay the price of admission. He also asked for a list of the corporate contri- butors and when that money was pledged. Alderman Heydemann stated that she hoped the answers to these questions could be sent to the Ccammmi ttee well in advance of the next meeting. Alderman Drummer asked if the City could hire back Police officers from other caaauta nities, if necessary, and if any economic value could be put an this event. He also asked the Police Chief to take into consideration the type of crowd that could be expected to attend such an event. Alderman Feldman wondered if there were any limitations on the r=ter of people that could attend certain events in terns of facilities. A L PW - 11/22/93 --6- Alden= Feldman stated that he would feel very comfortable if whatever amount of moirwy the City eventually contributed could be used for scholarships. Alderman Newman asked if this would be an annual request,. or if it was initial start-up money, and if there would be any ..rr .!_mity for the City to get this money back if button sales were exceeded. The [flair recognized Mr. Jonathan Pennon of the Chamber of Camierce, who stated that the First Night Board had made provision to substantially exceed the number of predicted button sales and facilities have been secured that can mare people than are effected. Cbviously, if there were mrc T more than expected, there would be people waiting in line and there could be some problems, but First Nights across the nation have usually came close to the predicted number of people attending. He stated that it is important to }Deep in mind that the real inspiration behind the event, and that is to provide an alternative, norr- alcoholic approach to Nmi Year's Eve to caster a lot of the problems that were eI ;erienced on New Year's Eve across the country. Hopefully, people: would come downtown and have a good time in the spirit of the event and not go off and misbehave or cause accidents. It is a major tourism event for the: City at a time of the year when tourism dollars are historically law - after Ch ristmas . It is an opportunity for us to give ourselves a little boost when there is less spending. Mr. Penman stated that this is a start-up year for the event, and he believed the Camaittee should treat it as such. Miis is a .....,.r".,tive and c. I lity-spirited event that many people from every race ethnicity have been involved, anti one that has the potential to baring us a lot of benefits both eoarmmic and social throughout the region. It also might mean that the City Council would want to develop a more thorough policy with regard to public eaqpps-Clitures for festival type events. Alden Newel stated he did not believe our hotels would goat arty additional business. The entertainment is al.l excellent, but the fireworks are being used as a draw. Fireworks at midnight with radio advertising is not just going to draw the pule ulw went to the other events, but has a tremendous potential for 1, %ring people from all over the metropolitan area and we have to be prepared for this. V.'a will g`t people tdm have been dr3,n3cisg caning for the fireworks. Alderman Newnan wondered taw many officers could be hired back for the $5, 000 allotted for this expense. 'ihe First Night Board may have to consider if a greater member of Officers would be necessary. Mr. Pemmn stated that it was important to distinguish this event from the Fourth of .July. lane, the firewx em display is not being billed as the main event but is just one piece of the entire celebration. There should not be great numbers of people c=ing to just the fireworks display. Alderman Heydsmaran noted that this type of event has been going can for about seventeen years and there has been quite a lot of information collected by the international organization in Boston. 7he First Night Board joined that organization, so they have access to a lot of history about what has happened in other cities and how they have handled various pxoblema. She Hoard is in touch with them and will be able to get information on other cities' experiences for the Committee. A & PW - 11/22/93 _7 he has been told that something is for Alderman ye Ytt stated that for three years someone to provewhat a goodthe "whale coirrta�tY, " and he is still waiting for 1 who the r� � y �..� is neighbor, is. He stated that he didn't have a problem and doing, but when he read that this was an alt�xnat.�.v�e for booze, noisemakers, � � and he t about how the Comu;�cil had made it easy 90 re is a problem with that. 'That's what this whole thing and buy liquor, of people will cams tO this event, but he whole thing is about. A certain are M the ,other type,, traditions that is worried about the people that are You v le waiting all year long to get we experience j.n1 our rrei� - You have peep and it depends to the end of � year to celebrate the inch of the next year. an how dnn* You get haw goad that year is going to be. Alderman Rent ccntimod that there are families with a large mober of children whom not a listbeoable to go to the celebration, and hebelieved staff may already those families that wool P- Alderman Newman stated that he hoped some of the of the First Night Board of these would be able to attend the next Committee meeting to ans�e some questions. Alderman Feldman stated that he would also like to )a-jow what the history of doges has been in the various sties (Boston, Calgary, etc.) that have these celebrations, and how held they have dealt with the question of oclusion. Alderman He1J= ,, stated that she will see that questions are answered well in aaxl the Committee aid to hold this matter over. advance of the next meeting, . Docket 267-11B--93: Resolution 112-R-93 - Re -served Parkins for Disabled - 2436 Prairie 'The Ca�ttee voted City t0 City Cotmil adoption of proposed Resolution 112-R-93, which wvuld established a reserved parking spaqM for the disabled at 2436 Prairie Avenue. Docket 268-11B-93: ordinance 132-0-93 - Vacation of Portion of Alley - 2010 Gres! 7 he Cacnmittee voted unwUMUSlY to .:....,......1 City Council introduction of pied Ordinance 132-0-93, which would vacate a portion of the alley north of Foster Street and west of Grey Avenue to allow for the construction of a garage on the Ly at 2010 Grey Avenue. . Docket 269-11B-93: Ordinance 134-0-93 - Decrease in Class D Liquor Licenses - I=iano's - 2676 Green Bay Road. The committee voted unanittmmly to i City Coacil introduction of Proposed ordinance 134-0-93, which would decrease the maTber of Class D Liquor Licenses in effect by one to reflect the change in License Class of Luciano's Restaurant, 2676 Green BaY Road A i PW - 11/22/93 -a- Docket 270-11B-93: Ordinance 133-0-93 - Increase in Class C Liquor Licenses - L ciano's - 2676 Green Bav Road Alderman Kent asked what was the rationale behind the request for a Class C. License. A representative of Luciano's Restaurant was present and �"t....«Jed that the restaurant is expanding and seeking to satisfy the customers who have been asking for complete liquor service. 7be committee voted 7 ayes - 1 nay (Aldenwn Kent dissenting) to � �...,......t...l City Council introduction of proposed ordinance 133-0-93, which wand increase the camber of Class C Liquor Licenses in effect by one to allow for the issuance of a License to ruciam's Restaurant, 2676 Green Bay Road. Docket 271-11B-93: ordinance 135-0-93 - Alloiwrinci Sale of Permits for Lot #60 The Committee voted unanimously to vJ.N.N;.,1 City Council introduction of proposed Ordinaa= 135--0-93, which would allow for the sale of parking permits in Parking Lot #60, 1234 Chicago Avenue. Docket 272-11"3: Ordinance 136-0-93 - Sale of Surplus Vehicles The Committee voted unaniamsly to re...._.1 City Council introduction of proposed Ordinance 136-0-93, which would authorize the sale of two additional surplus vehicles to be inclutIed in the NFL Auction on 4, 1993. The Chair noted that she would be asking for suspension of the Rules at the Council meeting so that this Ordinance cold be adopted tonight. City Sills of K� .:..L.... 23, 1993 Alderman Newman asked for are explanation of the 5eyfarth, Shaw bill for August legal. expenses. Mr. Fair will furnish a The Committee voted unani- mmmly to �,,......w...l City Council approval of the Bills List for the period ending November 23, 1993 in the ammint of $9,672,629.68 and the Payroll for the period ending November 14, 1993 in the amount of $1,218,761.59. There being no further business, the Committee adjourned at 8:23 P.M. Respectfully submitted, Carolyn A. Taylor City Manager's Secretary 4 i Meeting of III. i ' . ,... 13, 1 "3 lip rpbera Present: Alm Drummer, Engelinan, Feldman, Guthrie,, Herydemenn, Holmmem, F"It, Moran, Newmmn Members Absent: Piave Staff Present: Aiello, Anderson, Barber, Beriaawslcy, Casey, Cooper, Edwards, Fair, Figarelli, Hill, Mint, HmTter, Jenni:W, Kasninski, ia:bin, Shank, ITWlor, Tbnkinsaa, Wirth, Witt, Others Present: Heyor Lorraine H. Morton Presiding Official: Aldearon Anny Her - - OF ACTUR: The meeting was called to order at 7:05 P.M. by the Chair, Alderman Heydenann. Minutes of November 22, 1993 Meeting The minxtes of the November 22, 1993 meeting were unanimmoly approved. The Chair then stated that she mould vary fxm the Agenda order and ask for discussion of It® for Cansideratim first. Docket 266-118-93: Waiver of Fees for First Niuht Activities Alder Drummer moved to ... 1 City Council approval of the First Night Board's request for a waiver of fees for services performed by the City for activities an New Year's Eve. Several u •.ems of the First Night Board were present: Joan Barr, Dan Wirth, Jonathan Perman, Eunice Collins, Muriel Chalem, and Sill Stafford. 'lien Chair recognizes 1-b. Muriel Chaiem, the Steering Committee Coordinator, who thanked the Co=J ttee for their invitation and introduced Mr. Ails Stafford, First Night's 7teasurer. Mr. Stafford briefly gibed the activities planned for Evanston's first First Might celebration, which will include dancing, singing, theater, magicians, children's crafts, recreational activities, ice sculpturing, a lUmmaa celebra- tion, and fireworks - all located throughout d wntown Evanston. He stated that must of the sites had been donated by dobmtatm organizations, and there is broad - based comun-Litt' support. It is a family -oriented, ram --alcoholic celebration of the arts and is a uniquely inclusive event of many ethnic cultures that has energized a lot of corm ni ty spirit and is worthy of support. r A A PW - 12/13/93 -2- Sites for the activities include downtown churches, businesses, and restaawants. Eknxftvs of volunteers will be on hand to assist in every possible way. It is supported by civic groups, Rotary, Kiwanis, EVNW, Om ti Orrington, Evanston Hospital, Wbinson hums Company, Northwestern University, the Chicago Sun -Times, Pioneer Press, and numerous businesses. Mr. Stafford singled out Piorver Press for their support in the form of free ads and technical assistance. Thee are grants from the Evanston Arts Council and private donations specifi- cally designed to give free admission to people who read it. The First Night Board has invited fourteen service agencies (i.e. Y.O.U., Fleetwood/Jourdain, Peer Services) to identify those oho are truly in need of assistance in order to attend. Mr. Stafford noted that the Board believes that this event will promote Evanston as a family -oriented amity. It is tough for a single -parent family, senior citizens, or young adults to find a place to go on New Year's Eve and feel comfortable and welcamtne. Thee will be arts contests in the schools, crafts, youth activities, bingo geared toward young adults, storytelling, etc. He continued that in other cities where First Nights have been, held over the years, there is less drinking and ems, and the event should reinforce Evanstoan's image as an innovative leader in the Chiccaagoland area. This will be a first for the area that is supported by marry companies such as Am=itech, Commonwealth Edison, The Sua-Times, Northern Illinois Gas, Harris Barak, and Kemper Financials who believe that it is an exciti: q enough to merit their support. The First Night Hoard is seeking a counitment from the City Council tonight to waive all service fees related to the event beca=e it is a uniquely inclusive event utdch pratnotes the ca=raity spirit and reinforces the City's image as an innovative leader. Alderman Kent stated that the coricept was a great idea, but he took issue with the Boa 'a efforts to offer free admission to those who cannot afford to attend the event. In his opinion, theme are many people who will not be able to tales all of their children, and a lot of resources have not been tapped as far as making this a more inclusive event. He stated he believed many needy families don't went to be identified by name, and the ca'umc has in his t,ard U-= could hand out admission coupons to fail U in need have not been contacted. There may be miscommunication since mmiy churches and block clubs have not been irrvolved in the process at all except to receive letters asking for volunteers and donations. Mr. Stafford �,=.at...1ed that the Boam stands ready to make these contacts and to work with any group, but they do not want to get into the screening business in order to decides vio should or should not receive assistance. Ms. Barr noted that am of the regions for contacting the service organizations was so that assist- arnce could be gives to those khan to be irn reed without violating the dignity of the recipient. She suggested that some phone calls should be made tomorrow to contact roans of the groups that are in a position to get the ward out. Alden Feldman asked which groups had been contacted. Mr. Stafford led the contacts had been to Peter Services, Fleetwood/Jo*rda+n, Family Focus, Priam Zbwers, Housing Options for the Mentally Ill, Over the Rainbow, Y.O.U. , the Homeless Shelter, North Shore Hates, Church of Christ Scientist Retirement Hone, the t n's Shelter, Levy Center, Project SOAR, and the YMCA. A & PW - 12/13/93 -3- Alderman Feldman stated it would have been really beneficial if all of these people had been listed at the initial presentation to the Committee and, at the same time, a public call made for those c mu"dty organizations which are close to people that might need them. He stated that the spirit professed this evening is a different message than the Committee ttee received up :nail now. Them seems to be a problem in iplementing and deleting. Ha stated that he is interested in as marry people as possible participating, but there should be no limits on the mzdmr of buttons issued to those who can't afford to attend. Alm Feldman asked how many locations are accessible to the handicapped. If we are going to arre-m3e for a festival of this nature, there should be some con- sideration given to accessibility. M. Chalem A-�r—Jed that she could not give specific locations where facilities are accessible to the disabled, but some are and same are not. The Board is making arrangements to have shuttle bus service available for disabled persons who wish to attend the events. Aidexman Newman made a substitute motion to contribute a $5,000 one-tJ waiver of fees for City services for this event. We have a policy that was established in 1991 that overtime costs are changed to the sponsor of an event. 'Haexe are a lot of groups that don't have the wherewithal that this group has that have not asked the City for assistance. He stated that he hadn't heard a good reason to deviate from the policy, but he felt that $5,000 was a fair start -,off amount. Alden Feldman seta nded this motion. Almon Engelman asked if there was any limit on the minber of free buttons that would be distributed. Hs. Barr that these was no specific mnber designated for fxe® distribution but the cast for the event is great, and we need to be sure that only those in finamial rid will get the free buttons . Aldex = Erqelman noted that the estimated cost for tha event is about $85,000 and that at least 5,000 buttons needed to be scold in order to make ends meet. He stated that he believed an organization that had put so aarh into an effort of this nature deserved as m xh support as possible, and he believed they should be allowed the waiver of fees they are req=ting. If a profit is mad-- this year, perhaps next year they won't have to ask for assistance. Alderman Der agreed. He stated that he would urge the Caimiittee not to -- support the substitute motion. He believes the corm ni ty is behind the effort and he recalled other events, like the armorial Carry Fair, which the City has mgaxmted for many yam m . He noted that there are plenty of places that are not handicapped -accessible like the 500 Davis Building, which is amazing because it mouses a Health Maintenance Organization. Aldeaoman F1eldwn stated that it was certainly not true that we would be spending the may wally hilly, but the -re is no question that it is coming out of the taxpayers' pockets. let's not delude ourselves - this is a direct subsidy out of the pockets of every citizen in this cam mznity. He stated that he believed this to be a wor bile endeavor - it's just the kind of tiling he liked to see the eoaa=dty got together and do, but it is a value that has to catpete with other values. dearly every service agency that this City has contributed to over the past three years has suffered a cut, and we are cutting direct contributions to our senior Citizens, to our mentally ill, and to our drug problem reg>larly. A & PW - 12/13/93 -4- He stated it is hgxwtant that the City help in some way, and he agreed with Aldermen Ww=n's senggestion, which sends the message that we went to help but we'd rather not pay anYthing• He would rather see the First Night Committee raise the rmx=sary funds. It is a fine project, aid You am raising a lot of money, but you am charging admission, and Drys more k,. -- -- spanisor could make up the difference. Even if two or thine less end am hired, it would still be a marvelous ........ and would not be diminished. He stated that he hoped the city would be completely excluded from the efforts to fend this activity in the future. Holsman stated that he was delighted to see samethinq that was a Harr alcoholic event, but he had a couple of problems with to the inclusive- ness of the r.,....u— - . ire are a great rnmber of low to moderate -income people in the Eighth Ward and, of the fourteen agencies cited tonight, only am of them is located in the Eighth Ward. After much discussion, the committee voted 4 ayes - 4 nays an the substitute motion to waive $5, 000 in fees for City services on a one-time ns e, and ,loran the first First Night celebration. (Aldermen D�Ier, �, dissenting.) Motion failed. Alderman N wmm offered an to the main motion to make this a one-time contribution for this year only. The vote was 4 ayes - 4 nays (Aldermen Ddreaemer, o ngelmn, QW=ie, rind Moran dissenting) . notion failed. Alderman Feldman asked the First Night Hoard if they felt of it i t at � that this issue of the additional $2,000 be pursued tonight did not City assistance. M's . CMIem .. w: � led that the med)ers present have the authority to reword their request. The Committee then voted 4 ayes - 4 nays on the Hain motion to fully waive the charges in the amount of apQroxiately $7,000. (Aldermen Feldman, Holsm m, Kent, and Newman dissenting.) Motion failed. Docket 278-12A-93: Resolution 113--R-93 - Lease of Space to C Yates The Committee voted eman3mously to -, .... r-dd City Council adoption of proposed Resolution 113-R-93, which would authorize the City Manager to renew the lease of Congressman Yates for Civic Center space for a one-year period at a monthly rate of $735.80. Docket 279-12A-93: Resolution 114-R-93 - Lease of SPace to Representative -- SchakowskV The Committee voted unanimously to re,-....,;- 1 city Council adoption of proposed =- Resolution 114-R-93, which would authorize the City Manager to renew the lease of Representative Srhakowsky for Civic Center space for aarse-year period at a monthly rate of $973.67. �_ Docket 280-12A-93: Ordinance 138-0-93 - 4-WaY Stop - El mood/Crain 'ihe Committee voted ease d=usly to . ;.�.....�.r.l City council introduction of proposed ordinance 138-o-93, which would establish a 4-Way Stop at the intersection of Elmwood Ave and Crain Street. A & PW - 12/13/93 -5- Docket 281-12A-93: Ordinance 139-0-93 - 25 MPD Speed Limit an Isabella - Highland to Green Bay and an Harvard - Asbury to Ridqe The Committee voted UnarLimously to .. ...., 1 City Council introduction of proposed Ordinance 139-0-93, which would establish a 25 aph speed limit on Isabella Street from Highland Avenue to Green Bay Road and an Harvard 7ftrace between Asbury and Ridge Avenues. Docket 282-12A-93: Ordinarx:e 140-"3 - No Parkinq - Park Place east of Hurd Avenue The Carrmittee voted unanimously to City Council introduction of proposed Ordinance 140-"3, which would establish a No Parking zone across from 2936 Park Place. Docket 283-12A-93: Ordinance 141-"3 - ExParksion of ROPD #9 - Callan/South Blvd. 7he Committee voted a nmimorusly to City C x=il introduction of proposed Ordinance 141-0-93, which would expatd Residents Only Parking District #9 to include four parking spaces an the west side of Callan Avenue just north of South Boulevard to provide additional spares for employees of the Durv-Art wardwuse facility. Docket 284-12A-93: Ordinance 142-0-93 - Ioadinq Zone Hours - Church - Chicago to Hinman The Committeo voted UnMimouSly to City Council introduction of proposed Ordinanma 142-"3, which w=ld revise the hours needed for the Laading Zane an Qnzrch Street between Hiram and Chicago Avenues from 8:30 A.M. to 2:00 P.M. to between 7:00 A.M. and 6:00 P.M. Ham: landscape Architect Design Services (Non -Bid Item, Requires a 2/3 Majority Vote) The Committee voted unanimously to <<..........,.I City Council appuroval of the proposal of 3D Design Studio for Landscape Architect Design Services for various Group A park projects at a cost of $5, 650 and for the proposal fxan Douglas Hills Associates, Inc. for Groin B projects at cost of $7,750. Change Order #1 - 1993 Watermain Replacement Program The Committee voted u nanfnuMly to City Council approval of Change Order #1 in the apt of $11,246 for additional coats incurred due to the additional restoration which was necesary to install water service connections to certain private k..1e-- Lies because of re-routing. A & PW - 12/13/93 -6- 1994-96 Audit Proposal The Committee voted fly to 4,,,1 City Council approval of the proposal of Friedman, Eisenstein, Paemer i Schwartz for the audit of the City's financial system for the 1993-94 fiscal year at a cost of $38,000, for 1994-95 at $40,000, and for 1995-96 at $42,000. Alderman HoI maan the accounting staff for their work in improving the process. CCIQKDEKMI— Fire Department Monthly Report for November 1993 The Ca nmwdcation was held over for discussion an January 10, 1994. 1993 Iesaf Collection FL- -,— The Canaaiication was :geld over for discussion an January 10, 1994. Phase IV Sewer Plan Easement with School District #65 The Ca nmraication was held over for discussion an January 10, 1994. Preliminary Appraval of 1994 WV Street Impwovemit Proqram The Com=aicatian was hold over for discussion an Jan iaxy 10, 1994. City Si11s of L1:, ,. u. I, i 14, 1993 The Committee voted untudmously to ..:.., 1 City Council approval of the Hills List for the period ending 14 in the amount of $7,871,571.93 and the Payroll far the period ending November 28, 1993 in the amount of $1,209,695.74. Ald== Holsmn had several questions an the Hills Lint that will be answered in writing for the next meeting. There being no further business, the Committee adjourned at 8.15 P.M. Pbespectiully submitted, Caro�.Irhy City Manager's Secretary