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HomeMy WebLinkAboutMinutes 1997 - 1998re i� a ► f 1►: i1 ► I : 1!'i► V d, R cr; V3 Iff (IMF Present: Judith A. Aiello, Interim President for the Board Robert H. Shonk, Finance Director Richard Figurelli, Superintendent of Water and Sewer Zeltec Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: None Others Present: None The Board of Local Improvements met on February 10, 1997, at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Interim President called the meeting to order at 3:05 p.m. The first order of business was to review the minutes of January 13, 1997. Mr. Figurelli made a motion to approve the minutes as written which was seconded by Mr. Shank. The minutes were approved unanimously. Following the agenda, the next item on the agenda was the proposed paving of Highland Avenue, Special Assessment 1362, status report. In the absence of the Attorney for the Board, there was no report. Following the agenda, Item 3, indicated that public hearings for the proposed paving of eight (8) alleys were to be reviewed. The first alley to be reviewed was Special Assessment 1414, the alley north of Davis Street and east of Wesley Avenue which had been abandoned by the Board in 1996. The Engineer for the Board distributed a report by the Traffic Engineer, Mr. David Jennings, indicating a traffic study that had been carried out for this alley. The report indicated that there was no preponderance of cut -through traffic using the alley (entered in the record as Exhibit " X). The Engineer for the Board then presented the Engineer's estimate, plans and specifications for this project, and distributed the fact sheet. The fact sheet indicated that the total construction cost as estimated was $95,915.00. The engineering and legal costs were estimated at $8,632.36, therefore, the total cost for the special assessment was $104,547.36 with the City financing one-half (%:) of the cost. A discussion ensued after which Mr. Figurelli made a motion to accept the Engineer's estimate and to make the necessary publication and notices to hold a public hearing on March 3, 1997, at 7:00 p.m., in the Civic Center. Mr. Shonk seconded the motion which passed unanimously. Next, the Board reviewed Special Assessment 1417, the paving of the alley north of Howard Street and cast of Barton Avenue. Referring to the Traffic Engineer's report for this alley, the Engineer for the Board pointed out that there had been some cut -through traffic, however, the City's policy has been changed concerning speed bumps and therefore it may be appropriate. if the owners of the properties wish, to have these installed after the construction ofthe alley. The Engineer far the Board distributed the Engineer's estimate, plans and specifications, as well as the fact sheet on the paving ol'this alley. The fact sheet indicated the estimated cost ofconstruction is $? 16.958.00. The estimated legal and engineering cost is $19.526.22. therefore, the total estimated ��''�r ' 9 ' �_ 1= _�.' i T� ut:aFiu.w..Y�• ,�.,,�rh�il!' Board of Local Improvements Meeting - February 10, 1997 Page 2 cost for this special assessment is $236,484.22. The City will pick up one-half(1/2) of the cost. After a discussion, Mr. Edwards, made a motion to accept the Engineer's estimate to direct the Engineer to make the necessary publications and notices for this project for a public hearing to be set for 8:00 p.m., March 3, 1997, in the Civic Center. The motion was seconded by Mr. Figureili and passed unanimously. The next Special Assessment 1418, the proposed paving of the alley north of Greenleaf Street and east of McDaniel Avenue was reviewed by the Board. The Engineer for the Board presented the Engineer's estimate, plans and specifications as well as distributing the fact sheet for this project. The fact sheet indicated that the total estimated construction cost is $107,316.00. The engineering and legal cost is estimated at $9,658.44, therefore, the total cost of the special assessment is $1 I6,974.44 with the City picking up one-half ('/z) of that cost. After a discussion, Mr. Shank, made a motion to accept the Engineer's estimate and to set a public hearing for March 5, 1997, at 7:00 p.m., and to direct the Engineer for the Board to make the necessary publication and notices for this public hearing. The motion was seconded by Mr. Edwards and passed unanimously. The Board then reviewed Special Assessment 1419, the proposed paving of the alley north of Grant Street and cast of Asbury Avenue. The Engineer for the Board distributed the plans, Engineer's estimate and specifications, as well as the fact sheet for this proposed project. The fact sheet indicated that the estimated cost of construction is $122,900.00. The estimated cost for engineering and legal is $1 1,061.00, therefore, the total estimated cost of the special assessment is $133,961,00. The City at large will pick up one-half (1/2) the cost. A discussion ensued. Mr. Shonk made a motion to accept the Engineer's estimate and to direct the Engineer to send out the necessary publications and notices for a public hearing to be held on March 5, 1997, at 8:00 p.m., in the Civic Center. Mr. Edwards seconded the motion which passed unanimously. The Board then reviewed Special Assessment 1422, the proposed paving of the alley north of Main Street and cast of Ridge Avenue. The Engineer for the Board then distributed the Engineer's estimate, plans and specifications, as well as, the fact sheet for this project. The fact sheet indicated that the total estimated construction cost is $106,686.00. The estimated engineering and legal cost is $9,601,74, therefore, the total estimated cost for the special assessment is $116,287.74 with the City financing one-half(1/2) the cost. This alley was identified as a priority alley and a discussion took place concerning the history of the alley. After the discussion, Mr. Shonk made a motion to accept the Engineer's estimate and to direct the Engineer to make the necessary publications and send the necessary notices to hold a public hearing for this project on March 12, 1997, at 7:00 p.m., in the Civic Center, Mr. Figurelli seconded the motion which passed unanimously. Next the Board reviewed Special Assessment 1423, the proposed paving of the alley north of Keeney Street and cast of I lartrey Avenue. The Engineer for the Board distributed the Engineer's estimate, plans and specifications, as well as a tact sheet. The fact sheet indicated that the estimated construction Cost is $109.948.00. The estimated engineering and legal costs is $9,895.32, therefore, the estimated total cost ofthe special assessment is $I 19.843,32. The City will finance one-half (1/2) the cost. Following a discussion. Mr. Figurelli, made a motion to accept the Engineer's estimate and to direct him to make the neeessart publications and send the necessar% notices to (told a public Board of Local Improvements Meeting - February 10, 1997 Page 3 hearing on March 12, 1997, at 8:00 p.m., in the Civic Center. Mr. Shonk seconded the motion which passed unanimously. Following the agenda, the Board reviewed Special Assessment 1424, the proposed paving of the alley north of Lee Street and east of McDaniel Avenue. The Engineer for the Board distributed the Engineer's estimate, plans and specifications, as well as the fact sheet for this project. Estimated construction cost is $97,963.00, engineering and legal cost is $8,816.68, therefore, the total cost for this special assessment is $106,779.68 as estimated. The City at large will pick up one-half (%7) of this cost. After a discussion, Mr. Edwards made a motion to accept the Engineer's and direct the Engineer for the Board to make the necessary publications and send the proper notices for a public hearing to be held on March 13, 1997, at 7:00 p.m., in the Civic Center. Mr. Figurelli seconded the motion which passed unanimously. Next, the Board reviewed Special Assessment 1425, the proposed paving of the alley north of Colfax Street and east of Marcy Avenue. The Engineer for the Board distributed the plans, the Engineer's estimate and the specifications, as well as the fact sheet for this project. The fact sheet indicated that the total estimated construction cost is $104,448.00. The estimated engineering and legal cost is $9,400.32, therefore, the total estimated cost for special assessment is $113,848.32. The City, according to the policy, would finance one-half ('/,) of this cost, Following a discussion, Mr. Tonkinson made a motion to accept the Engineer's estimate and to send out the necessary publications and notices for a public hearing to be set for March 13, 1997, 8:00 p.m, in the Civic Center. Mr. Figurelli seconded the motion which pissed unanimously. Next on the agenda was the review of the status of Special Assessment 142 I, the paving of Lake Shore Boulevard and Burnham Place. The Interim President reported that the Ward Alderperson had been contacted and directed the Board to precede to the public hearing stage for this project, At the next meeting, the necessary documents will be presented to the Board for their review with the goal of setting the public hearing in the near future. There being no further business, the Interim President adjourned the meeting at 3:47 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, March 10, 1997, in Room 3650 at the Civic Center at 3:00 p.m. CJames S. Tonkinson -' City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kirsten Davis Kathy Brown r Present: Robert H. Shonk, Finance Director Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Judith A. Aiello, Interim President for the Board Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on January 13, 1997, at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue. In the absence of the Interim President, the Engineer for the Board called the meeting to order at 3:04 p.m. First order of business was to review the minutes of December 16, 1996. Mr. Figurelli made a motion to approve the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. Following the agenda, the Attorney for the Board gave a status report on Special Assessment 1362, the proposed paving of Highland Avenue. Ms. Brenniman stated that the attorney for Wilmette has been ill and has been unavailable to review documents which were prepared by her concerning the necessary agreement for acquisition of land for this project. She also stated that he should be available in approximately two (2) weeks. } The Engineer for the Board then gave a status report on the 1997 Special Assessment Alley Paving Projects. He indicated that all projects were in the design stage and that the necessary, documents for a public hearing would not be available until the middle of February. A discussion ensued by the Board in which it was determined that the public hearings would be set at the March meeting so that the hearings may be held in the last part of March and the first part of April. Mr. Tonkinson, then reported that Special Assessments 1314 and 1417, required input from the Traffic Engineer and that he had not had a report from Mr. Jennings concerning these two (2) special assessments. lie also stated that he would be in contact with the Traffic Engineer to determine what type of traffic study had been prepared and what the conclusion for traffic control is in these two (2) alleys. Following the agenda, Item IV, was a review of the status of Special Assessment 1421, the paving of Lake Shore Boulevard and Burnham Place. The Engineer for the Board reported that x Board of Local Improvements Meeting - January 13,1997 Page 2 he had not heard from the interim President, Judith Aiello, concerning contact with the ward alderperson to receive comments from Alderperson Guthrie, concerning the holding of the public hearing. Mr. Tonkinson stated that he would contact Ms. Aiello, to determine the status of this special assessment. There being no other business, the meeting was adjourned at 3:20 p.m. The next regular meeting of the Board of Local improvements will be held on Monday, February 10, 1997, in Room 3650, at the Civic Center at 3:00 p.m. James S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kirsten Davis Kathleen Brenniman Kathy Brown Present: Judith A. Aiello, Interim President for the Board Zeltee Edwards, Jr., Superintendent for Streets and Sanitation Richard Figurelli, Superintendent for Water and Sewer James S. Tonkinson, Engineer for the Board Absent: Robert A. Shank, Finance Director Others Present: Those Indicated on the Attached Attendance Sheet and Alderman Ernest Jacobi The Board of Local Improvements held a Public Hearing for the proposed paving of the alley north of Howard Street and east of Barton Avenue, Special Assessment 1417, on March 3, 1997, at 8:00 p.m., in Room 2404 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 8:20 p.m. Ms. Aiello -informed the attendees that Alderman Jacobi was present this evening. The members of the Board were introduced indicating their staff positions with the City and the requirement that they be on the Board as mandated by the State statue. The Chair then described the purpose of the Board and the required report to the City Council of the Public Hearing as well as the recommendation whether to proceed or not to proceed with the project, as part of that report. She also indicated that should the Board recommend the paving of this alley that the report would go before the City Council on March 24, 1997, and be acted upon at the first meeting in April, which is April 8, 1997. Ms. Aiello further stated that the commitment had been made at a prior public hearing held in March of 1996, that a traffic study would be carried out to determine the amount of traffic that cuts through this particular alley. She indicated that this study has been performed by the Traffic Engineer's office and is available tonight. The Engineer for the Board will, at a subsequent time, cover the report. She proceeded to inform those present, that the City Council in 1994, instituted the policy of cost sharing for paving of the unimproved alleys. The City -at -Large would finance one-half (%:) the cost. She also informed the attendees that the City has a special assessment assistance program !m those who met the criteria for low -to -moderate income guidelines as dictated by HUD. The City would pay all of their share of the assessment or a percentage of the assessment if there were many applicants to Llualik. .1M11" p 11, nr,III - I I iprp.MlII, gIriR.,FJPII nr 'Inr-IF IF IF I, Public Hearing - March 5, 1997 (Alley North of Howard Street, East of Barton Avenue - S.A. 1417) Page 2 She indicated that prior to the policy being set in 1994, there were six hundred (600) blocks of alley in the City with over one-half ('/7) of them being unpaved. Subsequent to this policy being set, nine (9) alleys have been paved and four (4) are under contract, awaiting construction in the spring. The Chair then turned the meeting over to Mr. Tonkinson who stated the special assessment procedures as it relates to billing and collections. He indicated that after the project was complete, the final costs are filed with the Circuit Court of Cook County and the Court would order collection of the special assessment. The first payment would be billed in December the year the project is completed, with the payment due January 2 the following year. Mr. Tonkinson stated that any number of payments can be made at one time but there is an opportunity to make ten (10) equal payments over a ten (10) year period at seven percent (7%) simple interest due on the unpaid balance each year. He also indicated that there was no penalty for making additional payments at any given time and that the interest on those payments would not continue once paid. He also indicated that there was a sixty (60) day grace period from when the Circuit Court of Cook County orders collection, for individuals to make any number of payments or the total payment at no interest. There being no questions, Mr. Tonkinson then described the scope of the project, as well as the estimate and the manner of assessing. The Engineer for the Board, drawing attention to the Notice of the Time and Place of the Public Hearing which was received by the affected individuals, described the unit price type of proposal and estimate. He indicated that the construction cost was estimated at $216,958.00, and that the engineering and legal cost was estimated at $ f 9,526.22, therefore, the total cost of the special assessment is estimated at $236,484.22. He indicated that the City contribution at fifty percent (50%) is $1 18,242.1 1, which is the same as the private benefit at fifty percent (50%). According to the City's policy, one-half (%) of the total cost, as indicated at $1 18,242.11, was assessed against the private properties. He also stated that because the lots along the alley were located in different situations and of different depths, some with the side portions of the lots adjacent to the alley and the remaining lots with the backside facing the alley, depth factors were used to equalize the assessment. Mr. Tonkinson indicated that the depth factors were compiled by the National Association of Assessment Officials and were used when you have varying depths of lots as viewed from the alley right-of-way. Mr. Tonkinson stated that the final assessment would be based upon the final cost of paving the alleys as filed in the Circuit Court of Cook County and that the current worksheet present has the estimated total cost for the assessed properties, which can be reviewed after the meeting. In response to a question, iIklr. Tonkinson indicated that the Engineer's estimate is usually within ten percent (10%) of* the actual bids and should it be an excess often percent (10) an additional public hearing will have to be held prior to awarding a contract. In response to a question from Mr. Raymond S. Tracz, of 999 Howard Street, Mr. Tonkinson -��.i`"L-,d>r.��"i��.1,r..r L.i..�W��1dikS��lio.11r�..,�.�t'�FIJW�SLddi"�.u!k�#3E R�1�'-�.Y�S�;;�'�L"k°��;41r�'aiLr���r h. +��e,�F'�+-'Fl:i�.'d.4.r-llr �,e.�.�s.i 5_?r9:•�a,a_-�-._ u �, --� i -.-. .� ,..w:." Public Hearing - March 5, 1997 (Alley North of Howard Street, East of Barton Avenue - S.A. 1417) Page 3 stated that the use of depth factors helped to equalize the assessment throughout the alley and that they were used on both commercial property as well as residential property within this block Due to the many questions which were asked concerning the depth factors by Mr. Tracz, as well as others, Mr. Tonkinson went to the visual aids and proceeded to describe the use of the depth factors in making the assessment. Mr. Tracz, of 999 Howard Street, asked what the cost per running foot would be along the alley. In response to this question, Mr. Tonkinson stated that it is calculated at $57.23 per foot, however because depth factors were used, you do not apply this directly to the actual width of a lot but the modified width of the lot determined after the use of depth factors. Again he stated that the worksheet was available for individuals that wish to review it after the meeting to identify what their first payment would be as well as their second to tenth payment and the total assessment for their particular parcel. He also indicated that this was principle only and did not include the seven percent (7%) interest that would have to be paid on the unpaid balance annually. Anna and Dan Van Heukelem, of 1126 Dobson Street, indicated their opposition to the paving due to the fact that the thirty-two inch (32") behind their home must be removed in order to pave the alley. They asked if there was some way that this can be saved if the alley should be paved and Mr. Tonkinson responded by indicating the need to keep the alley in its present alignment. There being no further questions on the manner of assessing, Mr. Tonkinson went to the visual aids and described the scope of the project. He described the design of [lie eight inch (8") pavement and the drainage structures as well as the type of sewer to be installed. He indicated that there was a cost savings of approximately $20,000.00 due to the new design which is dictated by the storm mitigation program the City is currently undertaking. He also indicated that the sewer on Barton Avenue is a twenty-four inch (24") storm sewer recently installed and a portion of this alley is connected to it. He also indicated that a portion of the new sewer is connected to an existing sewer on Dobson Street, which is a combined sewer, and therefore there are restrictors placed in the last structure. He identified the reason for the restrictor and the current restrictor that is being installed would be replaced by the Water and Sewer Department in the future, when they install a newer type being used throughout the City. He described the configuration of the alley and the fact that the edges are higher than the center, therefore, storm water runs away from the property toward the center of the alley down into the sewer system. He notified those present that the alley right-of-way on the cast/west section is thirty-three feet (33') and the proposal calls for paving a twenty foot (20) concrete alley within the center of that right-of-way, thereby leaving 6 1 /2' on each side of the alley that would be shaped but not pitved. I le C011011ued to describe the type of'restoration that is being proposed along the edges of the alley on the north and south. He also indicated that the right-of-way on the north/south alley is eighteen lleet (18') and that the alley would be paved at the width of' �.�.�,,154i i f-I,M Ij '-� - d ��Iev "",�'.f�i.-.'`Jar,�,�4ulVli} p,:ll`I�IsF4w +kJ y= '�,6 `,kitn� F�sr� �+4 9 , Public Hearing - March 5, 1997 (Alley North of Howard Street, East of Barton Avenue - S.A. 1417) Page 4 sixteen feet (16') allowing for one foot (1') on each side of the alley that would not have concrete paving. In -response to an inquiry, Mr. Tonkinson said that all foliage along the alley would remain with the exception of that which had to be removed due to the grade changes in the alley or its encroachment upon the areas that have to be paved. Again a discussion ensued concerning the saving of the thirty-two inch (32") tree behind 1126 Dobson Street. Individuals that support the paving of the alley requested that this tree be saved because they would not be in favor of paving the alley if it meant the removal of this thirty-two inch (32") tree. Mr. Tonkinson then indicated the encroachments that were in the alley. He drew attention to the thirty-two inch (32") tree that was indicated on the plans to be removed behind 1126 Dobson Street and stated that the tree was seven and one-half feet (71/2') off the center line of the concrete alley pavement and the center line of the right-of-way, therefore, there was no opportunity to save this tree. He further indicated that the foliage along the north and south side of the east/west alley would be saved, in that it falls within the six and one-half feet (6'/z') that is not to be paved. Mr. Steve Joyce, of 116 Ridge Avenue - 93N, President of the Condominium at that location, requested that he be allowed to move the bushes back adjacent to the alley onto his property and asked if there would be any problem in doing so. Mr. Tonkinson indicated that there may be some zoning issues but lie would have to check that out, otherwise, he saw no problem. Mr. Tonkinson said that encroachment letters would be sent out prior to the construction and there would be an opportunity for any individual who had an encroachment along the alley to remove the encroachment and place it within their property. Mr. Tonkinson indicated that the alley would be closed for approximately one and one-half (I %) months during; construction and during this time, the garbage pick-up would be at the front of the properties and that the Traffic Engineer would remove restrictions on the street for parking overnight with the exception of those areas which are in front of driveways and hydrants. He indicated that the Traffic Engineer has stated that he would not remove any restrictions on I loward Street because of the conditions of the traffic as well as the storefronts and business which are located along~ there. A lengthy discussion ensued involving; the high volume of traffic in the alley and the cut -through traffic, as well as the speed of tltc traffic. The Chair requested that Mr. Tonkinson discuss the traffic study as provided by theTraffic is Engineer concerning this alley. Mr. Tonkinson then read the report by the Traffic Engineer which stated that the study was carried out during the morning; peak hour and the afternoon peak hour when the maximum traffic is present on the arterial streets in the area. The report indicated that of the through vehicles. four (4) %vere %westbound and used Public Hearing - March 5, 1997 (Alley North of Howard Street, East of Barton Avenue - S.A. 1417) Page 5 the alley at 4:32 p.m., 4:56 p.m., 5:08 p.m., and 5:22 p.m. Three were eastbound and went through the alley at 5:18 p.m., 5:27 p.m., and 5:28 p.m. The Traffic Engineer further states that even though the percentage of through traffic seemed high during the afternoon study, the actual traffic volume was minimal and did not create a problem. Mr. Tonkinson further stated that the Traffic Engineer had concluded that there is no known technique to predict the amount of increased traffic, due to the paving of an alley, but that there are some strategies which can be used if problems develop. He stated that these included such things as making the alley `one-way" opposite the direction used by most of the through traffic and term restrictions. He also stated that recently the City Council has approved the use of speed bumps within the alley and although they should not be constructed with the construction of the alley, they could be installed after the alley is paved should a problem exist indicating speeding within the alley right-of-way. A discussion ensued concerning the use of speed bumps and the Chair pointed out that there already exists some speed bumps in the alley on Chicago Avenue, where there is a car dealer within the alley. These speed bumps were installed at the cost of the property owners to reduce the car jockeys' ability to race up and down the alley. The alley study report was entered into the record as "Exhibit A". Ms Aiello then notified those present that she had received four (4) letters concerning Special Assessment 1417. A letter from Mr. Tom Wassink, of 1106 Dobson Street, in opposition to paving the alley, she indicated that he is present tonight. She read a letter from the Council for Jewish Elderly located at 1015 West Howard Street, stating their opposition to paving the alley indicating that they didn't feel they benefited because they don't use this alley. She read a letter from Clifford and Marjorie Rollings, of 116 Ridge Avenue - 3-S, stating that they were in favor of paving the alley due to the miserable condition of the alley which floods in the storms and has continually had a series of potholes. She read a letter from Mr. Douglas Gates, of 1032 Dobson Street, very much in favor of paving the alley due to the muddy condition and the fact that it floods his garage floor as well as his property. In addition, lie states he's unable to keep his cars clean due to the dust when there is no water present in the alley. These letters were entered into the record as Exhibits "B". "C". "D" and "E", respectfully. There being no further comments or statements, the Chair entertained a motion. Mr. Figurelli made a motion to continue the special assessment process to pave the alley north of Howard Street and east of Barton Avenue, Special Assessment 14417. and to recommend to the City Council that this alley be paved and to introduce an Ordinance to bring about the paving. This was seconded by Nlr. I dwards. Jr. The Chair asked if there was any discussion, there being none she requested that the motion be amended to state that the Engineer for the Board should review Public Hearing - March 5, 1997 (Alley North of Howard Street, East of Barton Avenue - S.A. 1417) Page 6 the design with the thought of saving the thirty-two inch (32") tree behind 1126 Dobson Avenue and to contact the City Arborist to have him examine the tree to determine the condition of said tree. Mr. Figurelli amended his motion to include the statement which was seconded by Mr. Edwards and the motion passed unanimously. There being no further business, the Chair, Ms. Judith Aiello, thanked those present for coming and adjourned the meeting at 9:52 p.m. 0 yff `w� Dames S. Tonkinson City Engineer cc: Roger D. Crum Kathleen Brenniman Kirsten Davis Kathy Brown _d Present: Judith A. Aiello, Interim President for the Board Robert A. Shonk, Finance Director ZeItee Edwards, Jr., Superintendent of Streets and Sanitation Richard Figurelli, Superintendent of Water and Sewer James S. Tonkinson, Engineer for the Board Absent: None Others Present: Those Indicated on the Attached Attendance Sheet The Board of Local Improvements held a Public Hearing for the proposed paving of the alley north of Greenleaf Street and east of McDaniel Avenue, Special Assessment 1418, on March 5, 1997, at 7:00 p.m., in Room 2404 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 7:10 p.m. Ms. Aiello introduced the members of the Board indicating their staff positions with the City and the requirement that they be on the Board as mandated by the State statue. She then described the purpose of the Board and the required report to the City Council of the Public Hearing as well as the recommendation whether to proceed or not to proceed with the project as part of that report. She also indicated that should the Board recommend paving this alley that the report would go before the City Council on March 24, 1997, and be acted upon at the first meeting in April, which is to be held on April 8, 1997, at 6:00 p.m. She proceeded to inform those present that the City Council in 1994, instituted as policy of cost sharing for paving of unimproved alleys and the City -at -Large would finance one-half ('/2) of the cost. She stated the reason for the Council's action and policy was to encourage individuals to pave unimproved alleys as there were an excess of three hundred (300) of the silt hundred (600) alleys in the City that were unimproved. Ms. Aiello, also inlormed the attendees that the City had a special assistance program for those who meet the criteria for tow -to -moderate income guidelines. The City would pay for their share ofthe assessment or a percentage ofthe assessment if there were many applicants to qualify. She also stated that should this project proceed it would go under construction this summer, in August or September, with construction being completed this year. The President also stated that this is one (1) out of eight (8) Public Hearings to be held for Unimproved alleys and that it is the City's goal to place all alleys under one contract, to obtain a Public Hearing - March 5, 1997 (Alley North of Greenleaf Street, East of McDaniel Avenue - S.A. 1418) Page 2 better bid price. The President then turned the meeting over to Mr. Shonk who stated the special assessment procedures as it relates to the billings and collections. He indicated that after the project is complete, final costs are filed with the Circuit Court of Cook County and the Court would order collection of the special assessment. The first payment would be billed in December of 1997, with the payment due on January 2, 1998, should this project proceed. He also stated at that time a Notice of the Assistance Program would be accompanying the bill. Mr. Shonk stated that there is an opportunity to make ten (10) equal payments over a ten (10) year period with seven percent (7%) simple interest due on the unpaid balance each year. Also the homeowner may make any number of payments without penalty and at the time the payments are made, the interest due those payments would not be carried forward. Mr. Shonk also stated that the interest paid on the special assessment is deductible, similar to a mortgage, when filing income tax and that the principle can be added to the value of the property when sold and can reduce the capital gain. The Chair then turned the meeting over to Mr. Tonkinson who described the scope of the project as well as the estimate and the manner of assessing. The Engineer for the Hoard, drawing attention to the Notice of the Time and Place of the Public Hearing, which was received by the affected individuals, described the unit price type of proposal and estimate. He indicated that the construction cost was estimated at $107,316.00, and that the engineering and legal costs as estimated are $4,829.22 each, therefore, the total special assessment cost as estimated, is $1 16,974.44. According to the City's policy, one-half ('!2) of the total cost or $58,487.22, was assessed against the private properties. fie also stated that because there was a lot along; the alley which was located in such a manner that the side of the lot was adjacent to the alley, whereas all other lots were perpendicular to the alley, depth factors were used to equalize the assessment. Mr. Tonkinson indicated that the depth factors were compiled by the National Association of Assessing Officials and that they are used when you have varying depths of lots as viewed from the alley right-of-way. He proceeded to describe the use of depth factors in assessing; the properties but indicated that he would go into more detail with the visual aids subsequently. The Engineer far the Board then went to the visual aids and described the scope of the project and manner ofassessing using these aids. 1Wr. Tonkinson described the design of the eight inch (8") pavement and the drainage structures, as well as the type ol'the sewer to be installed. He also described the configuration of' the alley and the fact that the edges are higher than the center, therefore, storm water runs away from the property toward the center of the alley and down into the sewer system. I le also Indicated that in this cast`. all severs in the: alley were being; connected to existing storm sewers. 1 le then indicated the encroachments that were in the alley, identifying the fence at 1 129 .m .I- , a iY IY. lil Public Hearing - March 5, 1997 (Alley North of Greenleaf Street, East of McDaniel Avenue - S.A. 1418) Page 3 McDaniel Avenue, as encroaching in the alley and the stone wall at 2416 Crain Street as encroaching. The property owners were informed that prior to the beginning of construction, encroachment letters would be sent out identifying the objects that are encroaching, giving the property owners the opportunity to move them out of the alley right-of-way, prior to construction and that if the encroachments were not removed, the contractor would dispose of them when he was excavating. Mr. Michael Ransom, of 24I6 Crain Street, said that he wanted to get rid of the wall and it was quite alright for the contractor to remove it. He indicated that he had foliage, flowers, behind the wall that he would like to save and Mr. Tonkinson suggested that he replant them on his property. Mr. Tonkinson indicated that during the period of time that the alley would be closed for construction, the garbage pick-up would be at the front of the properties and that the Streets and Sanitation Division would send out a notice telling them when to begin garbage pick-up at the front of the properties. Also, the Traffic Engineer would remove restrictions on the street for parking overnight with the exception of those areas that are in front of driveways and hydrants. The Engineer for the Board told those persons that the total construction would take = approximately one and one-half (I ''/:) months and that the alley would be closed during that _ period of time. This allows for ten (10) to fourteen (14) days for the curing time of the concrete, as well as other work that must take place. There being no further questions concerning the J construction of the alley and its design as it relates to cite scope and timing of the project, Mr. _ Tonkinson, with the uses of visual aids, described the use of depth factors for assessing all lots abutting the alley. In response to Mr. Ransom, of 2416 Crain Street, the only lot within the alley with a side lot situation, Mr. Tonkinson said because of the use of depth factors, his assessment is very close to the assessment of other properties on the block, and in any case, no assessment within the block was greater than $2,600.00. I -le also informed the attendees that there was a worksheet that can be reviewed after the meeting to identify their lot and find out what the assessment would be based upon the Engineer's estimate. Mr. Tonkinson then turned the meeting back over to the Chair. In response to questions on speeding within the alley after the project is completed, Mr. Tonkinson indicated that the Traffic Enfineer had made studies of unpaved alleys and the recently paved alleys and found there was no conclusive evidence that speeding takes place or cut -through traffic occurs to a greater extent after the alley is paved. Ms. Aiello, then described the City Council's policy on speed bumps as well as the overall tie-in with the traffic control for controlling traffic (in the street. Public Hearing - March 5, 1997 (Alley North of Greenleaf Street, East of McDaniel Avenue - S.A. 1418) Page 4 A discussion ensued in which it was determined that the alley would be paved without speed bumps due to the nature of a speed bump and that should speed bumps be needed in the future, they would be installed with the concurrence of 2/3 of the owners of the block. Ms. Aiello then asked if there were any other questions or statements that anyone wished to make and in response, Cate Grund, of 1121 McDaniel, asked if the assistance program would cover senior citizens as well, where upon Ms. Aiello accounted for the relationship of home ownership and the HUD guidelines as it relates to wages for the household. She also stated that some of the figures for review are present with the Engineer for the Board, however, each year these guideline limits are reviewed and can be adjusted by the federal government. There being no further comments or statements, the President entertained a motion. Mr. Figurelli made a motion to continue the special assessment process for paving the alley north of Greenleaf Street and east of McDaniel Avenue, Special Assessment 1418, to adhere to the First Resolution and to recommend to the City Council that this alley be paved, This was seconded by Mr. Zeltee Edwards, Jr., and the motion passed unanimously. The members of the Board then affixed their signatures to the necessary documents. There being no further business, Ms. Aiello thanked those present for coming and adjourned the meeting at 7:45 p.m. James S. Tonkinson City Engineer cc: Roger D. Crum Kathleen Brenniman Kirsten Davis Kathy Brown Present: Judith A. Aiello, Interim President for the Board Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Robert H. Shonk, Finance Director Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on March 10, 1997, at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Interim President called the meeting to order at 3:09 P.M. The first order of business was to review the minutes of February 10, 1997. Mr. Figurelli made a motion to approve the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. Next, Kathleen Brenniman, the Attorney for the Board, reported on the paving of Highland Avenue, Special Assessment 1362. She indicated that Mr. Tim Framer, the attorney for Wilmette has been ill for approximately six (6) weeks and has just recovered. She is currently working with him to draft the agreement that is necessary for the land swap to bring about this special assessment. Following the agenda, Item 43, was covered which is to set a public hearing for the proposed hearing for Lake Shore Boulevard and Burnham Place, Special Assessment 1421. A discussion ensued in which the Engineer for the Board explained the visuals that were present as well as the estimate and the manner of spreading the roll. It was determined by the Board that this special assessment be tabled until the next meeting which is April 8, 1997 when a public hearing will be set. Under "Other Business", the Engineer for the Board presented a plan sheet for Special Assessment 1417 which indicated two (2) scenarios in an effort to save a thirty-two inch (32") tree located in the alley east of Barton Avenue and north of !-toward Street. It was determined by the Board that in lieu of moving the alley pavement to the south in this area, the alley should have the geometries as indicated on the plan that was presented at the public hearing. The area of the thirty-two inch (32") tree will be boxed out to accommodate the tree. .,-Iqv" 64.to NJ,1-,».. . . ,Ai i „. • . Board of Local Improvement Meeting - March 10, I997 Page 2 There being no further business, the Chair adjourned the meeting at 3:52 p.m. The next regular meeting of the Board of Local Improvements will be held on Tuesday, April 8, 1997, in Room 3650 of the Civic Center at 3:00 p.m. James S. Tonkinson City Engineer cc: Roger D. Crum Kathleen Brenniman Kirsten Davisj Kathy Brown Present: Judith A. Aiello, Interim President for the Board Robert A. Shonk, Finance Director Zeltee Edwards, Jr., Superintendent of Streets and Sanitation Richard Figurelli, Superintendent of Water and Sewer James S. Tonkinson, Engineer for the Board Absent: None Others Present: Those Indicated on the Attached Attendance Sheet The Board of Local Improvements held a Public Hearing for the proposed paving of the alley north of Keeney Street and east of Hartrey Avenue, Special Assessment 1423, on March 12, 1997, at 8:00 p.m., in Room 2404 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 8:20 p.m. The President introduced the members of the Board indicating their staff position with the City and the requirement that they be on the Board as mandated by the State statue. She then described the purpose of the Board and the required report to the City Council of the Public Hearing as well as a recommendation whether to proceed or not to proceed with the project as part of that report. She stated that the Board would receive testimony concerning this proposed paving project. Ms. Aiello, informed those present that prior to 1994, the property owners paid one hundred percent (100%) of the cost for paving an alley and in 1994, the City Council made a policy to share the cost of paving alleys on a fifty-fifty (50150) basis. This was done to encourage the property owners to have the unimproved alleys paved as there were over three hundred (300) alleys of approximately six hundred (600) alleys that had not been paved. She stated that since that date nine (9) alleys have been paved through the special assessment process, in addition, another four (4) alleys are under contract to be paved this spring. She indicated that should the Board vote at the end ofthe meeting; to proceed with this special assessment process, a report would go before the City Council containing all information, including; the minutes of this meeting, and that the plan is to have it before the City Council on March 24, 1997. The Council would act on an Ordinance that would be introduced at this meeting on April 8, 1997. She also stated that the Council meetings begin at 6:30 p.m., and that anyone that wishes to make a statement at the Council meeting would sign up prior to the meeting:'. She also stated that shouk the project proceed, it WOUld probably be started sometime in August. �_�: "" ��' '�+5��.1�.�'�Jm�=__��"� I I i�Yks'+�Yi3�4�1�u1�SIYh��YiC��-9�IpM4�'l��l�Yi�lil��:��f���3��➢y �{4�, Public Hearing -March 12, 1997 (Alley North of Keeney Street, East of Hartrey Avenue) Page 2 The Chair then turned the meeting over to Mr. Shonk, who stated the special assessment procedures as it relates to billings and collections. He indicated that after the project is complete, the costs are filed with the Circuit Court of Cook County and the Court would order collection of the special assessment. If this project is completed this year, the first payment would be billed in December of 1997, and would be due on January 2, 1998. Mr. Shonk also stated that there is an opportunity to make ten (10) equal payments over a ten (10) year period with seven percent (7%) simple interest due on the unpaid balance each year. Additionally, there was an opportunity to make any number of payments without penalty and at the same time the payments are made, the interest due those payments would not be carried forward. Mr. Shonk informed the attendees that the interest on the payments can be claimed for income tax purposes and the principle could be reflected in the cost of the property, upon sale, to reduce the capital gain. He also stated that in 1994 the City Council had instituted a special assessment assistance program, whereby the property owners that qualify, could take advantage of the program and have a portion or all of their assessment paid by the City. He stated for details the individual should contact Mr. Tonkinson. He also informed those present that when the billings are sent out, a letter is sent with the billing, offering the assistance program with the additional information that is needed to determine if the individual qualifies. There being no further questions, the Chair turned the meeting over to the Engineer for the Board. He described the scope of the project as well as the estimate and the manner of assessing. The Engineer for the Board, drawing attention to the Notice of the Time and Place of the Public Hearing which was received by the affected individuals, described the unit price type of proposal and estimate. Fle indicated that the construction cost was estimated at $109,948.00, and the engineering and legal costs were estimated at $4,947.66 each. Therefore, the total cost of this special assessment is estimated at $119,843.32, Mr. Tonkinson stated that the Engineer's estimate is normally within ten percent (10%) of the actual bid and should it be in excess of the ten percent (10%), an additional hearing would have to be held before awarding the contract. Mr. Tonkinson continued by stating; that one-half (Y2) of the total cost was assessed to the; private properties. He also stated that this cost was $59,921.66. He said the sum of the two (2) sides of the alley was divided into the private assessment and that the cost per assessable foot, is $52.75. There being no questions, Mr. Tonkinson then went to the visual aids and described the scope of the project and the manner of assessing, using these aids. He described the design, the eight inch (8") concrete pavement and the drainage structures as well as the type of sewer to be installed. F-le described the configuration of the alley and the fact that the edges are higher than the center and therefore, storm water runs away from the property toward the center of the alley down into the sewer system. Ile described the type of restoration that is being proposed along the edge of the alley to the property line, both on the north and the south. Mr. Tonkinson then indicated the encroachments Public Hearing - March 12, 1997 (Alley North of Keeney Street, East of Hartrey Avenue) Page 3 that were along the alley, identifying each encroachment separately. The Engineer for the Board informed those present that there are twenty-five (25) working days in the contract, in which the contractor must complete this work, and he stated the definition of a "working" day. He also informed the attendees, that during the time the alley is being constructed and the sewers are being installed, there will be no access to the alley and that the concrete, once placed, must cure for ten (10) to fifteen (15) days. He stated that during the period of time that the alley cannot be accessed, the garbage pick-up will be at the front of the properties, and if necessary, there will be accommodations for on -street parking by waiving "no parking" areas or "restricted" parking areas with the exception of those near hydrants or driveways. There being no questions concerning the construction of the alley or its design as it relates to the scope and timing of the project, Mr. Tonkinson with the use of visual aids, described the manner r of assessing all lots abutting the alley. He also stated that there was a worksheet which could be examined after the meeting, for the property owners to determine their proposed assessments. _. The Chair then requested that Mr. Tonkinson describe the policy on speed bumps as it relates to traffic control, that the City Council is currently deliberating. Mr. Tonkinson then described the i use of the speed bumps and also the need for them not to be part of the project but to be installed at a later date, so that in the event there is a problem with the speed bumps, they can be removed without a great cost to the City. There being no questions, the Engineer for the Board, then turned the meeting back over to the Chair. - Mr. Dan Meyer, of 2031 Keeney Street, indicated that he was in opposition to the paving of this alley due to the fact of the traffic speeding through the alley and utilizing it to avoid the intersection of Hartrey Avenue and Oakton Street. A lengthy discussion took place concerning the use of speed bumps, the use of the alley as a thoroughfare, in lieu of using the street system which dead ends at Hartrey Avenue, in some locations, and the traffic pattern that Mr. Meyer has observed. The discussion took place between Mr. Meyer, Mr. Edwards, Ms. Aiello and Mr. Tonkinson. In response to a question, the President stated that 53.9% of the property was represented by signatures on the petition. Ms. Aiello informed those present that if they had any statements to make in writing or the neighbors that were absent had some statement in writing, they could send it to any member of the Board and the Board would then include that in their report to the City Council. She stated that the written material must arrive before Thursday ofnext week. Public Hearing - March 12, 1997 (Alley North of Keeney Street, East of Hartrey Avenue) Page 4 There being no further comments or statements, the President entertained a motion. Mr. Tonkinson made a motion to continue the special assessment process for paving the alley north of Keeney Street and east of Hartrey Avenue, Special Assessment 1423, to adhere to the First Resolution and to recommend to the City Council that the alley be paved. This was seconded by Mr. Shonk and the motion passed unanimously. The members of the Board then affixed their signatures to the necessary documents. There being no further business, Ms. Aiello thanked those present for coming and adjourned the meeting at 9:20 p.m. ames S. Tonkinson ` City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kirsten Davis Kathy Brown M Present: Max Rubin, Interim President for the Board Robert A. Shonk, finance Director Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Richard figurelli, Superintendent of Water and Sewer Others Present: Those Indicated on the Attached Attendance Sheet The Board of Local Improvements held a Public Hearing for the proposed paving of the alley north of Lee Street and cast of McDaniel Avenue, Special Assessment 1424, on March 13, 1997, at 7:00 p.m., in Room 2401 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 7:05 p.m. The Chair introduced the members of the Board indicating their staff positions with the City and the requirement that they be on the Board as mandated by the State statue. He then described the purpose of the Board and the report to the City Council of the Public Hearing as well as the recommendation of whether to proceed or not to proceed with this project as part of the report. He indicated that should the Board recommend paving the alley, the report would go before the City Council on March 24, 1997 and be acted upon at the meeting on April 8, 1997. Mr. Rubin stated that there is an opportunity to sign up for a statement to be made before the City Council at both meetings and that the City Council meets at 6.30 p.m., on these dates. He then stated that prior to 1994, the total expense for paving an alley by special assessment was paid by the abutting; property owners and due to the fact that there was very little interest in the paving; of approximately three (300) hundred alleys of approximately six hundred (600) in the City, the City Council adopted a silty -fifty (50H50) cost sharing; policy in 1994. He further stated that this alley is one (I ) of eight (8) alleys that the Board is holding; public hearings on and should it proceed to the paving; stage, it will be part of a package of a total of eight (8) alleys for bidding purposes so as to grit a lower bid on the alley paving; than would be obtained should each alley be bid individually. Mr. Rubin then turned the meeting; over to Mr. Shonk who stated the special assessment procedures as it relates to billings and collections. He indicated that after the project was complete, the linal costs are tiled with the Circuit Court of Cook County and the Court would order collection ol'the special assessment. The first payment would be billed in December of this year, should this project be constructed this year and would be due on January 2, 1998. Mr. Public Hearing - March 13, 1997 (Alley North of Lee Street, East of McDaniel Avenue) Page 2 Shonk also stated that there is an opportunity to make ten (10) equal payments over a ten (10) year period with seven percent (7%) simple interest due on the unpaid balance each year. Additionally, there was an opportunity to make any number of payments without penalty and at the time the payments are made, the interest due those payments would not be carried forward. Mr. Shonk also informed the attendees that the interest on the payments can be claimed for income tax purposes and that the principle could be reflected in the cost of the property upon sale to reduce the capital gain. He also stated that in 1994, the City Council had adopted a policy for special assessment assistance whereby the property owners that qualified, could take advantage of that program. He further indicated that when the bill is sent out in December, a letter also accompanies the bill identifying the guidelines for this program and the method of documenting that a person might qualify for the program. The Chair then turned the meeting over to Mr. Tonkinson to describe the scope of the project as well as the estimate and manner of assessing. The Engineer for the Board, drawing attention to the Notice of the Time and Place of the Public Hearing which was received by the affected individuals, described the unit price type of proposal and estimate. Ile indicated that the construction cost was estimated at $97,963.00 and the engineering and legal cost is estimated at $4,408.34 each. Therefore, the total cost of assessment is $106,779.68. According to City policy, one-half ('lz) of the cost or $53,389.84 was assessed against the private properties. He also stated that because the alley was a "T" alley and the corner lots are assessed on both sides of the property, that depth factors were used to modify, adjust and equalize the assessment of the parcels within the block. Mr. Tonkinson indicated that the depth factors were compiled by the National Association of Assessing Officials and that they are used when you have varying depths of lots as viewed from the alley right-of-way. He explained the difference between the unit type line item estimate which is being used on this project as opposed to the lump sum type estimate which can be used but is not used for special assessments. He further stated that if proposals come in, in excess of ten percent (10%) of the Engineer's estimate, an additional public hearing would have to be held prior to awarding a contract. Mr. Tonkinson went to the visual aids to describe the scope of the project and the manner of assessing using these aids. Ile describe the design of the eight inch (8") pavement and the drainage structures as well as the type of sewer to be installed. Ile indicated that the sewer in the alley is proposed to be connected to the storm sewers on Lee Street and Nathaniel Place. lie described the configuration of that alley and the fact that the center is lower than the edges, therefore, storm water runs from the property towards the center of the alley down into the sewer system. Mr. Tonkinson then indicated the encroachments that are in the alley, identifying each one. Ile also stated that the encroachments in the alley that can be moved by the property owner, will be s3 _ -- - - - --•� i.,__,,,p__piLLtlo--'M�;i'4i�!k',t6.���#.iladi����il��lk3 T Public Hearing - March 13, 1997 (Alley North of Lee Street, East of McDaniel Avenue) Page 3 identified in an encroachment letter to be sent out prior to construction of the project, allowing the property owner to move the encroachments out of the alley right-of-way. He stated that if the encroachments are not moved, the contractor will remove and dispose of them as part of the excavation. The Engineer for the Board told those present that the total construction would take approximately one and one-half (I %s) months and that the alley would be closed during this period of time. This would allow for ten (10) days curing time for the concrete as well as total construction and installation of the pavement. He stated that during the period that the alley is closed to the traffic, the garbage pick-up will be at the front of the properties. He also stated that the Traffic Engineer would remove restrictions on the street for parking overnight with the exception of those areas that are in front of driveways and hydrants. The Engineer for the Board stated that the alley is sixteen feet (16') wide and would be paved fifteen feet (15% therefore, there would be six inches (6") allowed on either side for forms so that the form work is within the alley right-of-way. He also stated that only that portion of the apron which will be removed and replaced is that which is necessary to meet the new grade with the alley. He then identified the manner of restoration along the edge of the alley, after the pavement is placed. There being no questions, the Engineer for the Board went to the visual aids and described the manner of assessing with the use of depth factors. There being no questions, Mr. Tonkinson turned the meeting back to the Chair. Mr. Rubin said that at this time, he would take statements as testimonies, concerning the positions of the attendees, as it relates to the paving of this alley. Mr. Rubin announced that he had received a petition this evening in opposition to paving this alley signed by nine (9) property owners. He then read into the record the address and the names of the property owners and entered the petition into the record as Exhibit "A". Ms. Mary Moody of 2413 Lee Street, stated that she was in favor of paving the alley due to its deplorable condition. Nis. Edith Lyons of 2416 Nathaniel Place, stated that she was in favor of paving the alley and would pay any amount of money to have it paved. Ms. Corrine Scott of 2412 Nathaniel Place, stated support for paving the alley due to the deplorable condition with potholes and standing water that exists. Additionally, the owner's car must be parked on the street because the garage cannot be used. Nis. Barbara Mackey of 2.104 Nathaniel Place, stated that her garage floods and she too cannot Public Hearing - March 13, 1997 (Alley North of Lee Street, East of McDaniel Avenue) Page 4 use her garage due to the water in the alley during rains and must park on the street. Mr. Curtis Johnson of 2414 Nathaniel Place, stated a pond that exists in the alley during most of the summer, and the poor condition of the alley throughout the year, caused him not to be able to use his garage over several years. Ms. Marion L. Schoessow of 1415 McDaniel Avenue, stated that in her area she does not have a problem with the alley and that paying for this assessment would be a problem, therefore, she was opposed to it. There being no further comments or statements, the President entertained a motion. Mr. Tonkinson made a motion to continue the special assessment process for paving the alley north of Lee Street and east of McDaniel Avenue, Special Assessment 1424, to adhere to the First Resolution and to recommend to the City Council that the alley be paved. This was seconded by Mr. Shonk and the motion passes unanimously. The members of the Board then affixed their signatures to the necessary documents. There being no further business, the President thanked those present for coming and adjourned the meeting at 8:15 p.m. James S. Tonkinson t� City Engineer JST.sc cc: Roger D. Crum Kathleen Brenniman Kirsten Davis Kathy Brown Revised-3/ 18/97 •. Present: Judith A. Aiello, Interim President for the Board Robert H. Shonk, Finance Director James S. Tonkinson, Engineer for the Board Absent: Richard Figurelli, Superintendent of Water and Sewer ZeItee Edwards, Jr., Superintendent of Streets and Sanitation Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on April 8, 1997, at 3:00 p.m., in Room 2403, of the Civic Center located at 2100 Ridge Avenue, Evanston. The Interim President called the meeting to order at 3: 15 p.m. The first order of business was to review the minutes of March 10, 1997. Mr. Shonk made a motion to approve the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. The next item on the agenda was the proposed paving of Highland Avenue, Special Assessment 1362, status report. The Attorney for the Board said that she was working with Wilmette to provide an agreement stipulating the necessary steps to bring about the acquisition of the needed Iand for this project. A discussion ensued in which it was determined that the draft copy that the attorney currently has worked on should be transmitted to the attorney for Wilmette, Mr. Franzer, for his comments. Following the agenda, Item 43, indicated that the Board would review the necessary documents to set a public hearing for the paving of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. After discussion, Mr. Tonkinson made a motion to table this project until the new ward Alderperson-Elect, Ms. Melissa Wynne, would be inaugurated on April 28, 1997 and that a discussion should take place to enlighten this person on the special assessment proceedings and process, as well as the history of Special Assessment 1421. This was seconded by Mr. Shonk and the motion passed unanimously. Ms. Aiello informed the Board that she would make contact with the Alderperson-Elect Melissa Wynne, and set a meeting for the Attorney for the Board, the Engineer for the Board and herself to be present with the Alderperson to explain the history of this project as well as the special 1 , , ■ ii ... . W uY .., W1 A. Y 01, , I w1 BLI Meeting - April 8, 1997 Page 2 assessment process within the City of Evanston. Under "Other Business", the Engineer for the Board presented the public hearing meetings minutes for the following public hearings for review and approval: Special Assessment 1414 - Public hearing held on March 4, 1997 at 7:00 p.m. Special Assessment 1417 - Public hearing held on March 4, 1997 at 8:00 p.m. Special Assessment 1418 - Public hearing held on March 5, 1997 at 7:00 p.m. Special Assessment 1419 - Public hearing held on March 5, 1997 at 8:00 p.m. Special Assessment 1422 - Public hearing held on March 12, 1997 at 7:00 p.m. Special Assessment 1423 - Public hearing held on March 12, 1997 at 8:00 p.m. Special Assessment 1424 - Public hearing held on March 13, I997 at 7:00 p.m. Special Assessment 1425 - Public hearing held on March 13, 1997 at 8:00 p.m. Mr. Shonk made a motion to approve the minutes as written which was seconded by Mr. Tonkinson. All minutes were approved unanimously. There being no further business, the Chair adjourned the meeting at 3:40 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, May 5, 1997, in Room 3650 at the Civic Center at 3:00 p.m. A 1 James S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kirsten Davis Kathy Brown Present: Judith A. Aiello, Interim President for the Board Robert A. Shonk, Finance Director Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson Absent: None Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on May 5, 1997, at 3:00 p.m. in Room 3650 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Interim President called the meeting to order at 3:05 p.m. The first order of business was to review the minutes of April 8, 1997. Mr Figurelli made a motion to approve the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. Due to the absence of the Attorney for the Board at this time, Item #2 was held until the attorney arrived. Fhe next item was Item #3, the proposed paving of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. The Chair indicated that she had not had time to contact the Alderperson concerning this paving project. She also stated that she would arrange a meeting in the field where the new Alderperson could meet with both the Engineer for the Board and herself to discuss the paving and also the history of Special Assessment 1421. At this time, the Attorney for the Board arrived and gave the report on the proposed paving of Highland Avenue, Special Assessment 1362. She indicated that she would be making contact with the attorney for Wilmette and supply him with draft copies of the documents needed for this project for his comments. Under "Other Business", Mr. Tonkinson distributed a fact sheet concerning a petition which was circulated by Mrs. John Bridwell of 927 Wesley Avenue, which indicated that only 28.6% of the BLI Meeting Minutes - 5/05197 Page 2 abutting property was represented by the signatures of the owners. After a discussion, Mr. Edwards made a motion to direct the Engineer for the Board to return the petition to the petitioner to get additional signatures, if she wished, and at this time not accept the petition. This was seconded by Mr. Figurelli and passed unanimously. The Engineer for the Board then presented a fact sheet concerning the proposed paving of the alley north of Greenleaf Street and east of Dewey Avenue, indicating that the petition was circulated by Mr. Anthony Swore of 1126 Florence Avenue. The petition contained 52.9% of the property represented by the signatures, however, he reported that one (1) individual had called that had signed the petition and withdrew her name. Therefore, presently 41 % of the abutting property is represented by signatures. Mr. Edwards made a motion to contact the petitioner to determine if that individual wished to recirculate the petition for additional signatures and also to investigate the possibility of some signatures that were considered on the petition as non -owners. Mr. FigureIli seconded the motion which passed unanimously. Ms. Brenniman, the Attorney for the Board, then reported that the seven (7) special assessments: Special Assessment 1417; Special Assessment 1418; Special Assessment 1419; Special Assessment 1422; Special Assessment 1423; Special Assessment 1424 and Special Assessment 1425 were filed in the Circuit Court of Cook County and will receive their hearings on June 2, 1997. She also indicated that all documents were prepared according to law. There being no further business, the Chair adjourned the meeting at 3:15 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, June 9, 1997, in Room 3650 of the Civic Center at 3:00 p.m. )ames S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris v a 1 ;t.iO t v / i ,► Present: Robert A. Shonk, Finance Director Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Judith A. Aiello, Interim President for the Board Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on June 9, 1997 at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. In the absence of the Interim President, the Engineer for the Board chaired the meeting and called it to order at 3:05 p.m. The first order of business was to review the minutes of May 5, 1997. Mr. Figurelli made a motion to approve the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. The Attorney for the Board then gave a report on the proposed paving of Highland Avenue, Special Assessment 1362. She indicated that the attorney for the Village of Wilmette, Mr. Franzer, had the documents that were prepared for land acquisition and the agreement between the Village and the City but wished to talk to a couple of individuals concerning this project. Following the agenda, the Chair indicated that the public hearing for the proposed paving of Lake Shore Boulevard, from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421, was to have had its public hearing set at this meeting. He also stated that Judith Aiello and he had not met with the Alderperson yet. Mr. Edwards made a motion to table this item until a meeting could be arranged with the ward Alderperson. This was seconded by Mr. Figurelli and the motion passed unanimously. Next, the Engineer for the Board presented the facts on the alley paving petition for the alley north of Grant Street and east of Forestview Road. He indicated that only forty-six percent (46%) of the signatures represented the adjacent land along the alley. After a discussion, Mr. Edwards made a motion to contact the petitioner and determine if the individual wished to recirculate the petition for additional signatures. This was seconded by Mr. Figurelli and the motion passed unanimously. Concerning the next item on the agenda, the Engineer for the Board gave a report on the alley north of Main Street and east of Brown Avenue. He stated that Ordinance 15-0-97, which granted a special use to Centrum Equities, Inc., to establish a drive -through facility in conjunction with the Walgreen Drug Store at 910 Dodge Avenue, made provision for the + + RGk iaelaki kgLuRni,ua,,�,�,ra,4d,ro 1 ,-M1 . '.Kr' BLI Meeting Minutes - 6/09/97 Page 2 developer to contribute $64,000.00, to the paving of this alley. He also referred to a memorandum from Arthur Alterson, Assistant Director of Zoning, which indicated that the ward Alderperson wished to move ahead and proceed with the paving of this alley. He informed the Board that Samuel Hunter, who resides in this block, had received a petition for paving this alley, on June 11, 1996 and suggested that neither the City Council nor the Board had ever forced an alley paving project and that the petitioner should be contacted to return the petition with as many signatures as he can acquire. After a Iengthy discussion, it was determined that the Engineer for the Board should contact Samuel Hunter to find out the status of the petition. Additionally, that the contribution of $64,000.00, by Centrum Equities, Inc., would be deducted from the total cost of the paving, engineering and legal services for the paving of this alley and then the City's policy of fifty percent (50%) cost -sharing would be applied to arrive at the cost per assessable foot. It was also noted that as Centrum Equities, Inc., had contributed $64,000.00, the length of the property that is owned by Centrum Equities, Inc., would be omitted from the cost per assessable foot calculation and that for their contribution, there would be no assessment cost against the developed property. The Chair then requested "Other Business". Kathleen Brenniman, the Attorney for the Board stated that the necessary documents for Special Assessment 1417, Special Assessment 1418, Special Assessment 1419, Special Assessment 1422, Special Assessment 1423, Special Assessment 1424, and Special Assessment 1425 were filed in the Court and that the legal hearing was held on June 2, I997 and the order to proceed was signed on June 3, 1997, for these paving projects. There being no further business, the meeting was adjourned at 3:40 p.m. The next meeting of the Board of Local Improvements will be held on Monday, July 14, 1997, in Room 3650 of the Civic Center at 3:00 p.m. I ::]apesmS, Tonkinson City Engineer cc: Roger D. Crum Kathleen Brenniman. Kathy Brown pit #*1011100011 ;/. it il I I j Present: Max Rubin, Interim President for the Board Robert A. Shonk, Finance Director Richard Figurelli, Superintendent of Water and Sewer ZeItee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: None Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on July 14, 1997 at 3:00 pmi. in Room 3650 of the Civic Center Iocated at 2100 Ridge Avenue, Evanston, Illinois. The Interim President called the meeting to order at 3:00 p.m. The first order of business was to review the minutes of June 9, 1997. Mr. Figurelli made a motion to approve the minutes as written which was seconded by Zeltee Edwards. The minutes were approved unanimously. In the absence of the Attorney for the Board, the next item was tabled which was a report on the proposed paving of Highland Avenue, Special Assessment 1362. The next item on the agenda was the proposed paving of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment I421. The Interim President stated that he will meet with Alderperson Wynne to arrange for a meeting with the Engineer for the Board and himself to discuss this project's history. Following the agenda, the Engineer for the Board distributed the fact sheets concerning the petitions received for paving four (4) alleys. (At this time the Attorney for the Board arrived.) The first petition was for paving the alley north of Grant Street and east of Forestview Road, it indicated that 62.1 % of the abutting property was represented by signatures. Mr. Edwards made a motion to accept the petition and direct the Engineer for the Board to prepare the necessary documents for a public hearing. This was seconded by Mr. Figurelli which passed unanimously. Next the Board reviewed the facts on the petition for paving the alley north of Jenks Street and cast of Poplar Avenue. A discussion ensued concerning the fact that there is park land in the area and therefore the City would be picking up greater than 50% of the cost. The petition represented 33% of the abutting property of the private owners by signatures. It was determined BLI Meeting Minutes - July 14, 1997 Page -2- that if the City's park lands were considered as in favor of paving the alley that the percentage would be 62.2% of the abutting property represented by a positive consideration. It was determined that as only 33% of the abutting private property owners were presented by the petition, the petition should be returned to the petitioner, Mr. Saul Wexler, of 2748 Woodbine Avenue for additional input from his neighbors. Mr. Edwards made a motion to return the petition which was seconded by Mr. Figurelli. The motion passed unanimously. The Board then reviewed the fact sheet concerning the petition for the proposed paving of the alley north of Crain Street and east of Dewey Avenue. It was indicated that 45% of the abutting property was represented by signatures. Mr. Figurelli made a motion to return the petition for additional signatures to Mr. Donald Sanders of 1235 Dewey Avenue, the petitioner, which was seconded by Mr. Shonk. The motion passed unanimously. The board then reviewed the facts on the petition for the proposed paving of the alley north of Church Street and east of Ashland Avenue. The signatures represented 61.3% of the abutting property of the private property owners along the alley. Additionally, the City had park land along this alley and therefore the total percent if the City is included would be 83.4% of abutting property being represented in a positive way. Mr. Edwards made a motion to approve the petition and direct the Engineer for the Board to prepare the necessary documents for a public hearing. This was seconded by Mr. FigureIli and the motion passed unanimously. The next order of business was to review the bid opening results of the paving of the seven (7) special assessment alleys: Special Assessment 1417, the paving of the alley north of Howard Street and east of Barton Avenue; Special Assessment 1418, the paving of the alley north of Greenleaf Street and east of McDaniel Avenue; Special Assessment 1419, the paving of the alley north of Grant Street and east of Asbury Avenue, Special Assessment 1422, the paving of the alley north of Main Street and east of Ridge Court; Special Assessment 1423, the paving of the alley north of Keeney Street and east of Flartrey Avenue; Special Assessment 1424, the paving of the alley north of Lee Street and east of McDaniel Street; BLI Meeting Minutes - duly 14, 1997 Page -3- Special Assessment 1425, the paving of the alley north of Colfax Street and east of Marcy Avenue. The Engineer for the Board distributed the Tabulation of Bids sheet which was reviewed (entered into the record as Exhibit "A"). After a lengthy discussion concerning the low bid of DiPaolo Company, Inc., in the amount of $775,826.00, the Board approved the award to DiPaolo Company, Inc., in this amount, indicating that the engineer's estimate is $866,218.00. Mr. Edwards made a motion to approve the award and to recommend to the City Council to direct staff to enter into a contract with DiPaolo Company, Inc., for this paving project which was seconded by Mr. Figurelli. The motion passed unanimously. There being no further business, the Interim President adjourned the meeting at 3:35 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, August 18, 1997, in Room 3650 of the Civic Center at 3:00 p.m. James S. Tonkinson City Engineer dST:sc cc: Roger D. Crum Kathleen Brenniman Mary Morris ' Civia Dunn Kathy Brown Al I,; 7.; lJ r yi4l' 1,4&-14--!?'e��r.=�T�'z�i�,=•���`R STATE OF ILLINOIS TABULATION OF BIDS ,9MrG;d,,�4 A, ,8/-2 �P'&Imq M'019% COUNTY - COOK DATE - 07/07/97 NAME AND DI PAOLO COMPANY DOMINIC'S TRUCKING KNG'S POINT G 6t M CEMENT DNS CONST. CO. MUNICIPALITY OR ROAD DISTRICT - EVANSTON TIME - 11 t00 A. M. ADDRESS OF 4350 DI PAOLO CENTER 435 E. NORTH AVENUE 820 NARROW COURT 964 STONEHEDGE DR. 741 MICHIGAN AVE. SECTION: PW - AP - 777 ATTENDED BY - LK BIDDERS GLENVIEW, IL 60025 STREAMWOOD, IL 60107 ADDISON, IL 60101 ADDISON, IL 60101 VILLA PARK, IL 40181 ESTIMATE - S 866,219.00 APPROVED ENGINEER'S ESTIMATE SPECIAL ASSESSMENT NO. LOCATION TOTAL TOTAL. TOTAL TOTAL TOTAL I TOTAL SPECIAL ASSESSMENT NO. 1417 NORTH OF HOWARD ST.,EAST OF BARTON AVE. $116,958.00 $181,195.30 $202,169.SO $195,534.50 $239,281.00 $263,466.SO SPECIAL ASSESSMENT NO. 1416 NORTH OF GREENLEAF ST.,EAST OF MCDANIEL AVE. StO7,316.00 $97,755.30 S99,465.00 $109,657.50 $125,394.00 $117,907.50 SPECIAL ASSESSMENT NO. 1419 NORTH OF GRANT ST.,EAST OF ASBURY AVE. $122,900.00 $121,539.S0 $116,873.SO $126,771.50 $139,747.50 S152,4t9.S0 SPECIAL ASSESSMENT NO. 1422 NORTH OF MAIN ST-EAST OF RIDGE CT. S106,686.00 $95,966.00 S104,501.50 $111,260.30 $119,117.2E $132,134.00 SPECIAL ASSESSMENT NO. 1423 NORTH OF KEENEY ST.,EAST OF HARTREY AVE. $109,948.00 595,337.70 S102,312.00 $108,857.00 S123,570.90 $116,095.80 SPECIAL ASSESSMENT NO. 1424 NORTH OF LEE ST.,EAST OF M[DANIEL AVE. $97,963.00 $89,570.00 $92,114.00 $101,712.00 $113131S.00 $126,074.00 SPECIAL ASSESSMENT NO. 1425 NORTH OF COLFAX ST-,EAST OF MARCY AVE. $104,447.00 $92,462.00 599,606.00 $106,250.00 $110,597.25 $130,497.00 TOTAL AS READ $866,218.00 $77S,826.00 S817,041.50 S860,OS2.00 $979,022.90 $1,076,594.30 BID ASCORRICTID $866,213.00 $775,826.00 $5t7,041.S0 $860,043.00� $979,022.90 I St,078,394.30 IW - AP - 973TAN.WK4 . . .. � � •. � ,.,. ... y+ e _ .. �r • - .,ram < � 4 . .. ... .' - ...". .. .. _ .... '. :•.•���'{ �r ,�.��' ,' '.. '. � • {.! a ,. � V. u i►��fl A�i+Yi1: . . Present: Robert A. Shonk, Finance Director Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Max Rubin, Interim President for the Board Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on August 18, 1997, at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. In the absence of the Interim President, the Engineer for the Board called the meeting to order at 3:10 p.m. The first order of business was to review the minutes of July 14, 1997. Mr. Figurelli made a motion to approve the minutes as written which was seconded by Mr. Shonk. The minutes were approved unanimously. The next item on the agenda was the proposed paving of Highland Avenue, Special Assessment 1362. The Attorney for the Board gave a status report indicating that there has been no movement on this project with the attorney from Wilmette and her and that she is attempting to move this project along as far as the necessary documents that both the village and the city must execute prior to bringing about this special assessment. The third item on the agenda was to set the public hearing for the proposed paving of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. In the absence of the Interim President, there was no report given on this as to the status of contacting the ward Alderperson to meet with the members of the board to go over the history of this project as well as the intention of moving ahead on this project. 31 BLI MEETING - August 18,1997 Page -2- There being no further business the Engineer for the Board adjourned the meeting at 3:15 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, September 8, 1997, in Room 3650 of the Civic Center at 3:00 p.m. OamesS.Tonkinson Engineer cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn i kia� ��.'O-WW i 0 ilk li lu�l�laui�i3 4iW iWi�ei � � 9+�d ihiEE.itI,,i� Ji I al lf� l� Present: Robert A. Shonk, Finance Director Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Max Rubin, Interim President for the Board Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Monday, September 8, 1997, at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. In the absence of the Interim President, the Engineer for the Board called the meeting to order at 3:05 p.m. The first order of business was to review the minutes of August 18, 1997. Mr. Figurelli made a motion to approve the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. The next item on the agenda was the proposed paving of Highland Avenue, Special Assessment 1362. The Attorney for the Board indicated that she was unable to address the documents needed for the acquisition of land in the joint agreement with Wilmette. A discussion ensued in which the Engineer for the Board indicated that there is a possibility that the street could be paved in a fashion to make it a one-way street and not require any additional land. The Attorney for the Board indicated that she would wort: on the necessary documents that the village and the city must execute prior to bringing about this special assessment. Item 3 on the agenda was the proposed paving of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment I421. The Chair indicated that Mr. Rubin has not yet contacted the ward Alderperson to arrange a meeting so as to go over the history of the project and review the documents to bring about a public hearing for this project. � iLW 11� .fir iW+LuJ 1. . IY Ju JYr�• .. I•i,.�:�''=.'�,l'J St•?�=��.�i:;:!s. .r.'`�>•�''�,�.4,t�f";•�e.�t!psi!"a5:i`���j`,_,�i"i;!;,��-,�''�,;;y- , �' - .• .. r � 'f:+t1 � I� r. _..tIR�Yf;-":t iw•t�, l�• � `���e � . f� BLI Meeting Minutes - 918197 Page -2- There being no further business the Chair adjourned the meeting at 3:15 p.m. The next regular meeting for the Board of Local Improvements will be held on October 13, 1997, in Room 3650 of the Civic Center at 3:00 p.m. awes S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn Present: Max Rubin, Interim President for the Board Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Robert A. Shonk, Finance Director Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Monday, October 13, 1997 at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Interim President called the meeting to order at 3:15 p.m. The first order of business was to review the minutes of September 8, 1997. Mr. Edwards made a motion to approve the minutes as written which was seconded by Mr. Figurelli. The minutes were approved unanimously. The next item on the agenda was the proposed paving of Highland Avenue, Special Assessment 1362. A lengthy discussion took place concerning the design and the need to get the documents executed to bring about a public hearing for this project. It was determined that the Attorney for the Board will move ahead with the documents and contact the attorney for Wilmette and in the interim, the Engineer for the Board will discuss the possibility of changing the design and determining if the Traffic Engineer will support having a one-way street in lieu of a two-way street. A status report will be provided at the next Board of Local Improvements meeting. Following the agenda, the next item was the proposed paving of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to lake Shore Boulevard, Special Assessment 1421. The Chair indicated that he had not talked to Alderperson Wynne and that he would make an arrangement for a meeting to go over the history of the project and review the documents to bring about a public hearing for this project. A discussion ensued in which it was determined that the initial meeting should take place in the field so as to show the Alderperson the condition of the two (2) streets and what the proposed paving is entails. Next the [:ngineer for the Board distributed a fact sheet for the petition which was circulated by BLI Meeting Minutes - 10/13/97 Page 2 Ms. Evelyn Kralovetz, of 2110 Madison Street for the proposed paving of the alley north of Cleveland Street and east ofHartrey Avenue. The signatures on the petition represented 66.7% of the abutting property. Mr. Figurelli made a motion to accept the petition and direct the Engineer for the Board to prepare the plans, specifications, and estimates for a public hearing. This was seconded by Mr. Edwards and the petition was accepted unanimously. There being no other business, the Chair adjourned the meeting at 3:40 p.m. The next regular meeting for the Board of Local Improvements will be held on November 10, 1997 at in Room 3650 of the Civic Center at 3:00 p.m. � fy z� LlJames S. Tonkinson City Engineer cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn to WN."X816,21FAUNK I U YXIM3_4416110i t Present: Max Rubin, Interim President for the Board Robert Shank, Finance Director Richard Figurelli, Superintendent for Water and Sewer Zeltee Edwards, Jr., Superintendent for Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: None Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Monday, November 10, 1997, at 3:00 p.m., in Room 2404 of the Civic Center, located at 2100 Ridge Avenue, in Evanston, Illinois. The Interim President called the meeting to order at 3:10 p.m. The first order of business was to review the minutes of October 13, 1997. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. The next item on the agenda was the proposed paving of Highland Avenue, Special Assessment 1362. Ms. Brenniman reported that she had been in contact with the attorney for Wilmette and that she will be finalizing the documents for his review within the next two (2) weeks. A discussion ensued concerning the lengthy time that this proposed special assessment has been before the Board of Local Improvements and on its books for paving. The attorney for the Board indicated that she will move ahead and that Mr. Framer, the attorney for Wilmette, will make this top priority to review and determine if the documents can be executed by the village of Wilmette. Following the agenda, the next item was the proposed paving of Lake Shore Boulevard, from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. The Engineer for the Board presented the plans, specifications and estimates for this project and the Chair indicated that it was the Board's goal to set a public hearing for this project. The Board accepted the plans, specifications and estimates for this project and set a public hearing for Wednesday, January 7. 1998, at 7:00 p.m. The Chair also directed the Engineer for the Board to prepare the necessary notices and to provide for the advertisement in the newspaper as required by law. V BLI Meeting Minutes-11110197 Page .2 The next order of business was to review the alley petition for paving the alley north of the CTA (Chicago Transit Authority) right-of-way Skokie Swift and east of Barton Avenue, The Engineer for the Board distributed the fact sheets indicating that the Chicago Transit Authority could not be assessed for a special assessment, therefore, the percentage of property represented by the signatures on the petition, when viewed along the private lands represented 50.8% of abutting property owners, It also indicated that if both side of the alley are considered as the length of the project and the length of the assessment, that the percent would be 71.9% of abutting property owners property represented by the signatures of the owners. A discussion ensued in which it was pointed out that the city -at -large would have to pick up one- half ('/z) of the cost of the project due to the fact that the CTA cannot be assessed and would pick up fifty percent (50%) of the cost of the paving that would be assessed against the property owners. Mr. Shonk made a motion to accept the petition and direct the Engineer for the Board to prepare plans, specifications and estimates for a public hearing. Mr. Figurelli seconded the motion which passed unanimously. With the acceptance of this petition, there are now five (5) proposed special assessment alley projects that have been accepted this year. Under "Other Business", the Engineer for the Board presented nine (9) fact sheets indicating the final costs for paving nine (9) special assessment alleys. lie informed the Board that Abari Construction, Inc., was the contractor for this project and that all nine (9) alleys were final inspected on October 31, 1997 and found to be substantially in accordance with the plans and specifications. The following alleys were then reviewed by the Board: Allen Paving - Special Assessment 1405 - North of Church Street and East of Brown Avenue. The contract was awarded in the amount of $197.817.30. The final contract amount jar the project is $190,301.00. The engineering and legal costs in aggregate is $17,127.10, therefore, the total cost of the project and special assessment is $207,428.10. After discussion Mr. Figurelii made a motion to accept the final cost and to issue the first voucher in the amount of $17,127.10, to the City of Evanston for legal and engineering costs and to direct (lie Attorney f'or the Board to file the necessary documents in the Circuit Court of Cook County and finalize this project and bring about the collection of the special assessment. This BLI Meeting Minutes-11/10/97 Page 3 was seconded by Mr. Edwards and the motion passed unanimously. Alley Paving - Special Assessment 1409 - North of Central Street and East of Ewing Avenue. The contract was awarded in the amount of $82,SS4.00. The final contract amount for the project is $90,798.35. The engineering and legal costs in the amount of $8,171.86, therefore, the total cost of the project and special assessment is $98,970.21. After a discussion Mr. Shonk made a motion to issue the first voucher in the amount of $8,171.86, to the City of Evanston for engineering and legal cost and to accept the final figures for the special assessment as well as direct the Attorney for the Board to file the necessary documents in the Circuit Court of Cook County to bring about the finalization of the project and collections of the special assessment. Mr. Edwards seconded the motion which passed unanimously. Alley Paving - Special Assessment 1410 - North of Seward Street and East of Dewey Avenue. Tlne contract ryas awarded itt the amotrtnt of $40,126,00. The final contract amount for the project is $35,214.10. The engineering and legal costs in aggregate is - $3,169.26, therefore, the total cost of the project and special assessment is $38,383.36. Mr. rigurelli made a motion to accept the final cost of this project and to issue the first voucher in the amount of $3,169.26, to the City of Evanston for engineering and legal costs and to direct the Attorney for the Board to file the necessary documents in the Circuit Court of Cook County to finalize the project and bring about the collection of the special assessment. This was seconded by Mr. Edwards and passed unanimously. Alley Paving - Special Assessment 1411- North of Lee Street and East of Asbury Avenue. The contract ;vas awarded in the amount of $53,682.00. The final contract amou nt for the project is S54,716.90. The engineering and legal costs in aggregate it $4,924.52, therefore, the total cost of the project and special assessment is $59,641.42. Mr. Edwards made a motion to accept the Imal cost and to issue the first voucher in the amount of$4,924.52, to the City of Evanston for engineering and legal costs and to direct the Attorney For the Board to file the necessary documents in the Circuit Court of Cook County to finalize this project and bring about the collection for the special assessments. This was seconded by Mr. Shonk and passed unanimously Alley Paving - Spacial Assessment 1412 - North of Park Place and East of Hurd Avenue. Tlie contract was awarded itt the atttouttt of S109,503.00. The final contract amount for the project is $94,487.15. They engineering and legal costs in aggregate is ___ �►i,� � � � �i i' a� • � i #If�k� • s '� � '� bb�iai�li�k=p��s� ��� �k� el# 5l.V$E' �+;i�a,�,s:u,a� �1�� �a�p .�• •s.ar BLI Meeting Minutes-11/10197 Page 4 $8,503.84, therefore, lire total cost of the project and special assessment is $102,990.99. Mr. Figurelli made a motion to accept the final costs and to issue the first voucher in the amount of $8,503.84, to the City of Evanston for engineering and legal costs and to direct the Attorney for the Board to file the necessary documents in the Circuit Court of Cook County to bring about the finalization of this project and the collection of the special assessments. This was seconded by Mr. Edwards and passed unanimously. Alley Paving - Special Assessment 1413 - North of Noyes Street and East of McDaniel Avenue. The contract was awarded in the amount of $118,264.00. The final contract amount far the project is $107,621.00. The engineering and legal costs in aggregate is $9,685.90, therefore, the total cost of the project and special assessment is $117,306.90. Mr. Figurelli made a motion to accept the final costs and to issue the first voucher in the amount of $9,685.90, to the City of Evanston for engineering and legal costs and to direct the Attorney for the Board to file the necessary documents in the Circuit Court of Cook County to bring about the finalization of this project and the collection of the special assessments. Mr. Robert Shank abstained from any voting in the matter as this alley is the alley in the block in which his property is located. The motion was then seconded by Mr. Edwards and passed unanimously with Mr. Shonk abstaining. Alley Paving - Special Assessment 1415 - North of Washington Street and East of Grey Avenue. The contract was awarded in the atnount of $81,650.00 The final contract amount for the project is S80,166.00. The engineering and legal costs in aggregate is $7,214.94, therefore, the total cost of the project and special assessment is $87,380.94. Mr. Shonk made a motion to accept the, final figures and to issue the first voucher in the amount of $7,21 4.94. to the City of Evanston for engineering and legal costs and to direct the Attorney for the Board to file the necessary documents in the Circuit Court of Cook County to bring about the finalization of this project and the collection of the special assessments. Mr. Edwards seconded this motion which passed unanimously. Alley Paving - Special Assessment 1416 - North of Greenwood Street and East of Pitner Avenue. The contract was awarded in the amount of $62,246.00. Thefinal contract amount for Ilse project is $58,691.00. The engineering and legal costs in aggregate is $5,282.20, therefore, lire total cost of the project and special assessment is S63, 973.20. Mr. Edwards made a motion to accept the final costs and to issue the first voucher in the amount BLI Meeting Minutes-11110197 Page S of $5,282.20, to the City of Evanston for engineering and legal costs and to direct the Attorney for the Board to file the necessary documents in the Circuit Court of Cook County in order to bring about the finalization of this special assessment project and collection of the special assessments. This was seconded by Mr. Figurelli and passed unanimously. Alley Paving - Special Assessment 1420 - North of Oakton Street and East of Barton Avenue. The contract was awarded in the amount of $133,386.00. The f nal contract amount for the project is $118,092.90. The engineering and legal costs in aggregate is $10,628 36, therefore, the total cost of the project and special assessment is $128, 721.26. Mr. Figurelli made a motion to accept the final cost for the special assessment and to issue the first voucher in the amount of $10,628.36, for engineering and legal costs to the City of Evanston and for the Attorney for the Board to file the final cost in the Circuit Court of Cook County to finalize this project and bring about the special assessment collections. Mr. Edwards seconded the motion which passed unanimously. There being no other business, the Chair adjourned the meeting at 3:40 p.m. The next regular meeting for the Board of Local Improvements will be held on December 15, 1997, in Room 3650 of the Civic Center at 3:00 p.m. Ames S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn [glelosigt tvat f o r FlIf )Xt i i FAVAYMN11 i/ a Present: Max Rubin, Interim President for the Board Robert A. Shonk, Finance Director Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Richard Figurelli, Superintendent of Water and Sewer Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Monday, December 15, 1997, at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Interim President called the meeting to order at 3:15 p.m. The first order of business was to review the minutes of November 10, 1997. Mr. Edwards made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. Following the agenda, the next item was the proposed paving of Highland Avenue, Special Assessment 1362, status report. The Attorney for the Board reported that she had not made any progress toward finalizing the contact with the Village of Wilmette and getting the necessary documents executed. She did report that she will be preparing the final documents and contacting the Village of Wilmette to bring about the necessary land acquisition in the first part of 1998. Next, the Engineer for the Board gave a status report for the public hearing for the proposed paving of Lake Shore Boulevard from Dempster Street to Bumham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. He reported that all the necessary documents for notices to the individuals to be assessed had been sent out identifying the public hearing to be held on January 7, 1997 at 7:00 p.m., in Room 2404 of the Civic Center. He also notified the Board that the alderperson for the ward also received copies of the: material that had been sent. Additionally, the necessary advertisement had been placed in the newspaper so as to conform to the state statutes. A discussion ensued in which it was identified that Mrs. Newberger of 100 Dempster Street had contacted both the City Engineer and her attorney concerning the assessment and the procedure that had been followed on the abandoned assessment as to the reduction of her assessment. The Attorney for the Board reported that Mrs. Newberger's attorney had contacted her and had stated that lie had an agreement that was determined by the prior attornev for the Board under the 1 ,. — a .. — ,. J. +,, , ,n. . q .u-11"k, w .14. io,u .Idi .1, li . , , I 11 � - i. 16 i. BLI Meeting Minutes - December 16, 1997 Page 2 old assessment. She also reported that he was to supply her with the necessary documents showing such an agreement. A discussion ensued in which it was determined that the Board was aware of no such agreement and certainly the City Council had not acted upon the agreement. Mr. Edwards reported that he was contacted by Ms. Mohr of I20 Dempster indicating that she cannot afford the assessment. A further discussion ensued concerning the special assessment assistance process for the paving of streets and it was determined that the Engineer for the Board should see if any funds were remaining in the program. Under "Other Business", Ms. Brenniman reported that the necessary documents were filed in the Circuit Court of Cook County to bring about the legal hearing for the following special assessments: Special Assessment 1405; Special Assessment 1409; Special Assessment 1410; Special Assessment 1411, Special Assessment 1412; Special Assessment I4I3; Special Assessment 1415; Special Assessment 1416 and Special Assessment 1420; the nine (9) alleys which were acted upon by the Board at its prior meeting. The legal hearing will be held on December 30,1997 and the necessary notices have been sent out. She also indicated that the warrant for collection was issued but the City had not yet received a copy of it so that it might act on the billing process and that she and Ms. Kathy Brown were staying in touch with the Circuit Court of Cook County awaiting the mailing of said warrant. There being no further business, the Chair adjourned the meeting at 3:45 p.m. The next regular meeting of the Board of Local Improvements will be held on January 12, 1998, in Room 3650 of the Civic Center at 3:00 p.m. /t James S. Tonkinson City Engineer JST:sc cc: Roger D. Crum, Kathleen Brenniman Kathy Brown Mary Morris Members Present: Max Rubin, Interim President for the Board Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: Those Indicated on the Attached Attendance Sheet The Board held a public hearing for the proposed paving of Burnham Place from Sheridan Road to Lake Shore Boulevard and Lake Shore Boulevard from Burnham Place to Dempster Street, Special Assessment 1421 at 7:00 p.m., in Room 2404 of the Civic Center located at 2100 Ridge Avenue in Evanston, IIlinois. The Chair called the meeting to order at 7:10 p.m. The Chair introduced the members of the Board indicating their staff position with the city and the requirement that they be on the Board as mandated by the state statutes. Fie proceeded to give a brief history of the street paving program in the City of Evanston. He informed those present that in the mid-1970's, the City Council in order to encourage the paving of streets, adopted a cost sharing policy whereby the City would pay one-third (I/3) of the cost of paving a street and the individual property owners would pay a maximum of two-thirds (2/3) of the cost of paving a street. He indicated that there was a limit placed on the cost per assessable foot charged to the property owners of $50.00 and that this cost was tied into the Engineering News Record Construction Cost Index. He also stated that at the time the prior project was abandoned, the maximum cost that could be charged was $1 O6.00 per foot and that the Board had frozen that cost due to the unusual circumstances pertaining to this project. He identified this is the cost for a direct assessment. He further stated that an indirect cost would be one -quarter (1/4) of this cost. He informed those present that in 1979, there remained approximately fourteen (14) miles of unimproved streets and that the City Council set a policy to complete the paving of all unimproved streets in the City of Evanston. He informed those present that at this time there is approximately one (1) mile of streets remaining and that these two (2) particular streets are a portion of that one (1) mile remaining. Ms. Jennings of 116 Burnham Place, stated that she was totally against this project and why hadn't the project proceeded in 1989 when action was being taken by the neighbors in the Circuit Court of Cook County. Mr. Rubin responded by saying that once the presentation by the Board of Local Improvements has been completed, he will field questions and that the Board will answer those questions in detail. The president then outlined the meeting and stated that at the end of the meeting, the Board of Local Improvements would vote on whether to proceed with this project or to abandon it. He also stated that it is part of the Board's responsibility to prepare a report for the City Council concerning this paving project and that the report would include the findings as well as the minutes of the public hearing. In the absence of Mr. Shonk, the finance director, the Chair then turned the meeting over to Mr. Tonkinson who explained the special assessment procedures as they relate to the collections and billing. Mr. Tonkinson explained to the attendees that they had the ability to make payments over a ten (10) year period with seven percent (7%) simple interest due on the unpaid balance annually. He explained that when the project is complete and the total costs are known, these costs would be filed in the Circuit Court of Cook County for review. Once they are determined to be in order, the Court will order collection for this assessment. He explained that property owners may make one (1) or any number of payments without penalty. Mr. Tonkinson stated that they may pay the total or any portion of their special assessment within sixty (60) days of the court's order to collect, without interest. Fie explained to the audience 9 that the interest oil the assessment is deductible when tiling their income tax but the principal is not. Next, the Engineer for the Board described the scope of the project and relation of it to the: engineer's estimate. Drawing attention to the legal notice that all individuals had received concerning the public hearing, he explained the use of the unit prices and also explained the total cost of the project and how they were derived. He identified what costs were used in the cost sharing of the special assessment. He 5r � ��� . ,,.i; -- - - — .��F i�k�iu��IVw�d��il�u�i���d�i:Ru:�ulEace�{I�lii�� i✓I,�.��aiwp„i��i�i:�t.ar, stated that the total cost of the project for the special assessment was $221,633.79, which included construction costs, engineering and legal costs. He stated that one- half (%) of the Lake Shore Boulevard cost was deducted from the total special assessment cost, in the amount of $66,680.35 which left $154,953.44, to be distributed between the city and the private property owners. He explained that one- half of Lake Shore Boulevard was removed because the park was adjacent to that portion of the street and it was the obligation of the city to finance that portion. He then indicated that the total assessable footage of the project was divided into two- thirds (2/3) of $154,953.44, to give a cost per assessable foot. Using the two-thirds (2/3) rule, the cost per assessable foot was found to be $125.66, therefore the upset figure of $ 1.06.00 per assessable foot is used. The actual cost charged to the private properties is $87,137.30 with the city -at -large financing $134,496.49 for the special assessment paving. The city's portion represents the excess funds needed for financing the total special _ assessment project cost including legal and engineering over the allowable private benefit, including the $66,680.35 for one-half ('/z) of Lake Shore Boulevard. Additionally, the cost of the sewer improvement which is $66,380.00, will be funded ' separately from the sewer enterprise funds and will not be part of the special = assessment cost. Several individuals inquired as to what a "direct cost" is and what an "indirect cost" _ is. Mr. Tonkinson stated that he would respond with the use of visual aids later in his = presentation. He then proceeded to use the visual aids present to describe the scope of the project and pointed out the design features such as the thickness of the base and surface course and composition of the materials to be used for the street. He also described the use of the drainage structures and high points in the curb and gutter to control flow within the gutter. lie pointed out features that had to be removed or moved such as street lights, fire hydrants indicating their locations on the plan. He further stated that no trees would be removed but that there was a bush in front of 125 Burnham Place that would be in conflict with the construction of the street that would have to be partially removed or completely removed. i Ms. Jennings of 116 Burnham Place inquired as to why the curb radii on Sheridan Road had to be widened. In response, Mr. Tonkinson replied that the existing curb radius is substandard and that the standard residential curb radii in the city are twenty feet (20'). Fie further described why the radius was as small as it existed. He indicated that the twenty foot (20") radius allows for better maintenance of the street and allows vehicles to make safer turns on to intersecting streets. He described the installation of a twelve inch (12") combined sewer in Burnham Place and the necessity to connect three (3) private house services to this sewer that are currently tied to a four inch combined private sewer which ties into the sixty inch (60") sewer on Lake Shore Boulevard. He stated that the new twelve inch (12") sewer would be connected to the sixty inch (60") sewer on Lake Shore Boulevard which is owned by the Metropolitan Water Reclamation District of Greater Chicago. The sixty inch (60") sewer takes effluent from the area and directs it to Lake Street where it passes through the sewers on Lake Street to the lift station at Elmwood - Avenue. He further described the use of catch basins and inlets to drain the surface of the street and that the catch basins were connected to the new twelve inch (12") sewer on Burnham Place. , Mr. Alan Spaeth of 1214 Lake Shore Boulevard, requested that the engineer for the - Board indicate how many structures there were and how they drain as he had great concern for street flooding. Mr. Tonkinson explained that there are two (2) sets of structures on Burnham Place and indicated the storm water would flow down the gutter from high points on Burnham Place to an inlet on the north side and the catch basin on the south side. The inlet is connected to the catch basin on the south side by an underground pipe and J from this catch basin storm water will flow through a pipe into the twelve inch (12") sewer. He also indicated that there is a four inch (4") restrictor elbow -type trap placed in the catch basins so as to inhibit the flow of storm water during a storm event of great intensity and that water would be ponding on the pavement for a short duration of time but with the surface drains it will dissipate and go into the combined system. Additionally he stated that this is done to mitigate the basement flooding and at a later date the Storm Mitigation Program has provisions for replacing the four inch (4") restrictor with a vortex restrictor. This work can be done by lifting the lid of the drainage structure and removing the existing trap and replacing it with the vortex - type trap, without disturbing the pavement. At the request of Nis. Jennings, Mr. Figurelli described the Storm Mitigation Program as it relates to this area. Mr. Spaeth stated that Lake Shore Boulevard south of Burnham Place floods during a storm and was concerned that whatever was done for this project may make this situation worse. In response to this concern, Mr. Tonkinson indicated that the problem on Burnham Place is probably a localized problem and that it should be investigated by the Water and Sewer Division. Mr. Figurelli said that he would look into it and get back to Mr. Spaeth. The Engineer for the Board then proceeded to identify the design and features on Lake Shore Boulevard indicating that a new sidewalk is to be constructed on the west side adjacent to the existing wall for pedestrian traffic. He also indicated where a new sidewalk was to be placed at the intersection of Burnham Place and Lake Shore Boulevard. Dr. Tekdogan of 1 10 Burnham Place stated her concern that the impact of installing the sidewalk on the Lake Shore Blvd adjacent to an already crumbling wall could be disastrous. A discussion ensued with Dr. Tekdogan being assured that the excavation for a 5" thick sidewalk should not impact the wall. In answer to an inquiry, Mr. Tonkinson stated that there would be no sidewalk installed on the north side of Burnham Place but that the existing sidewalk on the south side would remain. Mr. Tonkinson then completed the description of the scope of work and the design for both Burnham Place and Lake Shore Boulevard. He informed those present that there were forty (40) work days on the contract. A work day being a normal work day of which their are five (5) days a week not including Saturday and Sunday, holidays and days when there is inclement weather and the contractor can not work. He also stated that if the weather was good through out the forty (40) work day period it would translate into approximately two (2) months. He further stated that if all went well this work could be done this summer or began at the latest in September of this year. He in#armed Nls. Jennings in response to her inquiry that no work would be started i f it could not be completed this year and that the project would be carried over until Spring of 1999. A discussion took place concerning the residents ability to use their driveways and access their homes during the construction period. Mr. Tonkinson described the construction procedures and the periods of time that they may be able to access their driveways and property with vehicles. He informed them that accommodations would have to be made for refuse and garbage pickup during the periods of time when the street is under construction and front yard pickup can not take place. It was determined that dumpsters may be placed at the end of the street for people during that short period of time when the sewer is being constructed or when other operations will not allow vehicles to use the street. He also informed them that the restrictions on parking would be modified to allow the property owners to park on Lake Shore Boulevard during the construction period when they are unable to use their driveways to access their homes and garages. He informed the attendees present that the Board works with the traffic engineer to make determinations as to what is the most practical and best way to accommodate on street parking during the construction period. In response to additional traffic or speeding after the streets are paved, the Engineer for the Board, noted that the traffic engineer would review this and make a determination as to what a good solution might be for reducing the amount of traffic that might use Burnham Place. There being no further inquires concerning the scope of work and design, Mr. Tonkinson with the use of a visual aid described the manner of assessing. He described the difference between direct and indirect assessments. He also pointed out by indicating the individual properties how their assessments were derived as to whether they were direct or indirect or both, direct and indirect. Upon completion of describing the manner of assessing, Mr. Tonkinson informed the audience that there was a worksheet present and that they could review it to determine what their estimated assessment might be as well as their first and second to ten (10) installments might be , in principal only. The Engineer for the Board then turned the meeting over to the President of the Board. The president then inquired as to whether there were any questions that the attendees wished to ask or statements that they wish to make. Nls. Carmel Tekdogan of' 135 Burnham Place, said that the assessment was too high and inquired what can individuals that can't afford these assessments do. Mr. Tonkinson indicated that there may still be some Funds in the street paving assessment assistance program and that he would have to check into that. If so and if they qualify under the federal guidelines of low to moderate income criteria, the city would pay a portion or all ol'the assessment, however, he was not sure there were any funds remaining in the assistance program but would get back to her as well as others. Ms. Rosetta Gernon of 111 Burnham Place indicated that she had paid something toward the special assessment. In response, the .Engineer for the Board reiterated that no billings are sent for special assessments until after the project is completed and that if she paid any money to anyone, it would not have been for the paving being proposed. Ms. Jennings of 116 Burnham Place inquired into why the city had not proceeded with the original special assessment when an agreement had been reached with the city and papers were signed by the property owners. In response to this inquiry, Mr. Tonkinson stated that having reviewed the documents for the project, the agreement that was signed was for the concurrence for negotiating a given scenario and was generated by the attorney for the property owners and not by the City. _ Mr. Rubin then went through the reasons for abandoning the project which included _ the presence of new owners of properties, the fact that no final agreement had been reached and that the abandoned project was in the Circuit Court of Cook County for - a lengthy period of time. - Ms. Jennings of 1 l b Burnham Place, stated that she wished to make a statement. She stated that these assessments were the highest assessments for any streets that have been paved and they receive no benefit from the paving. When she bought her home the street looked the way it exists today and she still purchased her house and believes that when she goes to sell her house, she will be able to sell it. She indicated - that if anybody benefits it's the City that will benefit because of the high use of the+ lake front. She stated that by improving the streets, particularly Burnham Place, it will only increase traffic and cause confusion of traffic that uses Lake Shore Boulevard and Burnham Place at the intersection of Sheridan Road and Burnham Place. The president of the Board said that he would request a traffic study by the Traffic Engineer if there should be a problem after the paving of the street. Dr. Deborah Tekdogan stated that with the taxes that the city receives from the property owners the city should pave the streets at no cost to the property owners. The President clarified the amount of property tax the city receives by indicating that the city portion matches the Police Department's budget and that other funds and funding mechanisms help support the city's services. The chair directed that the minutes of the hearing reflect that Mr. Edwards had received a phone call from Ms. Mohr of 120 Dempster Street stating that she could not afford to pay the special assessment and inquired about an assistance program; and that Mr. Tonkinson had received a phone call from Ms. Newberger of 100 Dempster Street stating that she thought that an agreement had been reached with the property owners paying approximately 1/3 the assessment and the city paying 2/3 the assessment and wondered why the work wasn't done. There being no further inquiries or statements, the President of the Board indicated that he would entertain a motion concerning Special Assessment 1421. Mr. Figurelli made a motion to adhere to the first Resolution and to recommend to the City Council to pass an Ordinance to bring about the paving of Lake Shore Boulevard from Burnham Place to Dempster Street and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. This was seconded by Mr. Tonkinson and the motion passed unanimously. The Board members then affixed their signatures to the necessary documents. Mr. Rubin explained to the audience the process of introducing and passing the Ordinance and the opportunity for them to be present at both times. He stated that the introduction takes place through the Administration of Public Works Committee and is introduced through that committee to the City Council and that it takes two (2) meetings of the City Council to pass an Ordinance. Mr. Tonkinson informed those present that because the estimate for this project is in excess of $200,000.00, it is required that the committee table or hold in committee the Ordinance while advertisement is placed in the newspaper as a notice prior to any action taking by the City Council on the Ordinance. Ms. Jennings wanted to know if they would be notified of when this is going to take place. In response the President stated that information is available with the City Clerk and also that the packets for any Council meeting must be prepared by the Wednesday of the prior week and that the agenda is fixed by Thursday of the prior week. Fly also stated that there are two (2) Council meetings a month and identified the second Council meeting oi'January as the 26th. He also stated that the Council meetings are held on the second and fourth Monday of each month but that it would be best if the inquiry into when this particular Ordinance is going to be introduced be directed to the City Clerk or a member of the Board. There being no further business, the President adjourned the meeting at 8:45 p.m. ��' ames S. Tonkinson City Engineer JST:sc Attachments Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn 1421.ph M107,77,11210 MIN Present: Max Rubin, Interim President for the Board Robert A. Shonk, Finance Director ZeItee Edwards, Jr., Superintendent of Streets and Sanitation Richard Figurelli, Superintendent of Water and Sewer James S. Tonkinson, Engineer for the Board Absent: None Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Monday, January 12, 1998, at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Interim President called the meeting to order at 3:10 p.m. The first order of business was to review the minutes of December 15, 1997. Mr. Figurelli made a motion to accept the minutes provided a typographical error is corrected in the fourth paragraph, changing "contact" to "contract". This was seconded by Mr. Shonk and the minutes were approved unanimously. The next order of business was the review of the proposed paving of Highland Avenue, Special Assessment 1362. After a lengthy discussion, the Attorney for the Board stated that she will have an agreement with Wilmette present for the Board to review at the Board's next meeting. The next item on the agenda was [lie status of the proposed paving of Lake Shore Boulevard and Burnham Place from Dempster Street to Burnham Place: and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. Draft minutes were distributed for the public hearing that was held on Wednesday, January 7. 1998 with the intent for the board members to review the minutes and to respond by Tuesday, January 13. 1998, so that they can be modified according to any errors or omissions. The Engineer for the Board reported that Dr. Tekdogan had contacted him by telephone to inquire as to whether there was any information concerning the Special Assessment Assistance Program for street paving. I le disCU5sed this matter and assured her that lie would be sending out a copy ol'the guidelines for qualifying for this assistance program and also informed her that there was approximately $3.000.00 left in the account. 1 le reported to the Board that lie had talked to the Community Development Block Grant Coordinator and she had assured hint that there were Unspecified Local Option Funds remaining BLI MEETING MINUTES - 1/12/98 Page 2 that could be used for this purpose provided that the Community Development Block Grant Committee and the City Council approved them. Mr. Tonkinson said that there were three (3) individuals that inquired about the assistance program at the public hearing and that he was prepared to send a copy of the material concerning the assistance program to all three (3) of the property owners. A discussion ensued concerning the public hearing and as to the position of the individuals that are to be assessed for the paving of the streets. Mr. Edwards said that after the meeting, Ms. Moscovitch of 137 Burnham Place had indicated that she was in favor of the paving as she had stumbled on the unimproved street. It was determined that the necessary report and the associated material would be before the Administration and Public Works Committee on Monday, January 26, 1998 and that it would need to be advertised according to the state statutes because of the estimated cost being in excess of $200,000.00. A discussion ensued concerning the need for the advertisement and that no action be taken by the City Council prior to the advertisement. Under "Other Business", the Board discussed the Mayor's reference to unimproved alleys concerning the inability of some individuals to pay their assessments. The Board was notified that a written report would be before the Administration and Public Works Committee at their meeting on Monday, January 12, 1998 for discussion and the report was outlined for the Board. There being no further business, the Chair adjourned the meeting at 3:40 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, February 9, 1998 at 3:00 p.m., in Room 3650 of the Civic Center. amen S. Tonkinson City Engineer Js,r:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mari" Morris C'ivia Dunn i�li. t I Z , .. -0-1.-Aft!� o^�01 l,• J.- �Uy Members Present: Max Rubin, Interim President for the Board Robert A. Shonk, Finance Director Richard Figurelli, Superintendent of Witter and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Monday, February 9, 1998, at 3:00 p.m. in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Interim President called the meeting to order at 3: 10 p.m. The first order of business was to review the minutes of January 12, 1998. Mr. Edwards, Jr., made a motion to accept the minutes as written which was seconded by Mr. Figurelli. The minutes were approved unanimously. The next order of business was a review of the proposed paving of Highland Avenue, Special Assessment 1362. The Attorney for the Board reported that she had not had time to address the necessary documents that have to be presented to the Village of Wilmette for acquisition of the needed land. She indicated that she had injured herself and this had affected her ability to cover her workload. Next. a status report was given for the paving of Burnham Place and Lake Shore Boulevard, Special Assessment 1421. It was reported that the neighbors had a meeting with the alderperson as well as the City Manager, Mr. Rubin, and Mr. Tonkinson. The outcome of the meeting was that the alderperson, Melissa Wynne, indicated that the necessary advertisement in the newspaper can be placed and that the Ordinance should be introduced at the February 9, 1998. City Council meeting to bring about the paving of Burnham Place and Lake Shore Boulevard. Following the agenda, the next order of business was to review live (5) proposed special assessment alley paving projects with the intent to set public hearings. Plans, specifications and estimates were present for all rive (5) special assessments. The Engineer for the Board distributed fact sheets concerning; Special Assessment 1426, the proposed paving; of the alley north of 1-lartzell Street and east of Hurd Avenue. He indicated that the estimated construction cost is $67.538.00, engineering and legal cost in aggregate, $6,078.42, and the total cost of' the special assessment is $73,616.42. The city's contribution at 50% is $36.808.21 which is the same figure for private benefit. After a discussion. Mr. Zeltee Edwards, .Jr.. made a motion W accept thy: engineer's estimate, plans, and specifications for paving this BLI Meeting - February 9, 1998 Page 2 alley and to set a public hearing for Tuesday, February 24, 1998, at 7:00 p.m. This was seconded by Mr. FigurelIi and the motion passed unanimously. Mr. Tonkinson then distributed the fact sheet for Special Assessment 1427, the proposed paving of the alley north of Grant Street and east of Forestview Road. The fact sheet indicated that the total estimated cost of construction is $ l 15,498.00, the engineering and legal cost in aggregate is $I0,394.82, therefore, the total cost of the special Assessment is $125,892.82, The city's contribution at 50% which equals the private benefit at 50% is $62,946.41. Mr. Edwards, Jr., made a motion to accept the engineer's estimate, specifications, and plans and to set a public hearing date of Tuesday, February 24, 1998, at 8:00 p.m., for the proposed paving of this alley. Mr. Figurelli seconded the motion which passed unanimously. Next, the Engineer for the Board distributed a fact sheet for Special Assessment 1428, the proposed paving of the alley north of Church Street and east of Ashland Avenue. It was indicated that the construction cost is $88,516.00, that the engineering and legal cost in aggregate is $7,966,44, therefore, the total cost of the special assessment is estimated at $96,482.44. The city's contribution at 50% which equals the private benefit is $48,241.22. It was further pointed out that due to the City of Evanston's parcels, which is a park abutting the alley, the total city contribution will actually be $60,837.02 whereas the private benefit portion will be $35,645.42. After a discussion, Mr. FigurelIi made a motion to accept the engineer's estimate, plans and specifications and to set a public hearing date for Tuesday, March 3, 1998, at 7:00 p.m. This was seconded by Mr. Edwards, Jr., and passed unanimously. Next, the I'act sheet for Special Assessment 1429 was distributed, which is the proposed paving of the alley north of Cleveland Street and cast of Hartrey Avenue. The fact sheet indicated that the estimated construction cost is $65,326.00, and that the engineering and legal cost in aggregate is $5,879.34. therefore, the total cost of the special assessment is $71,205.34. The city's contribution which equals the private benefit at 50% is $35,602.67. Mr. FigurelIi made a motion to accept the engineer's estimate, specifications and plans and to set the public hearing for Tuesday, March 3. 1998, at 8:00 p.m. This was seconded by Mr. Edwards, Jr., and passed unanimously. Hie Iligince:r for the Board then distributed the fact sheet for Special Assessment 1.130. the proposed paying oi'the alley north of the CTA right-of-way and east of Barton Avenue. The estimated construction cost is $117,297.00. whereas, the engineer's estimate and legal cost in aggregate is $10,55674. Therefore, the total cost ofthe special assessment is $127,853.74. as estimated. The city's contribution of 50% which equals the private benefit of 50% is $63.926.87, however. due to the CTA right-of-way on the south side of the proposed improvement, the City of Evanston will finance one-half ('h) of the cost. as rail transportation can not be assessed for alleys and roads under special assessment. Therefore, the actual city contribution is $95,890.31. The actual private benelt is $ 31.963.43. Mr. Shonk made a motion to accept the engineer`s estimate, speeificatictins and plans and to set the public hearing date far Thursday, March 5, 1998. BLI Meeting - February 9, 1998 Page 3 at 7:00 p.m. Mr. Edwards, Jr., seconded the motion which passed unanimously. The Interim President then directed the Engineer for the Board to place the necessary advertisement and to send out the necessary notices for each special assessment that has been approved. Under "Item V" on the agenda, the Board reviewed the alley petition for the paving of the alley north of Harrison Street and east of Marcy Avenue. The fact sheet distributed indicated that 55% of the abutting property was represented by signatures of the owners. A discussion ensued concerning the number of meetings that this block has held and information sought in order to arrive at the signatures on the petition. Mr. Edwards, Jr., made a motion to accept the petition and direct the Engineer for the Board to prepare the necessary plans, specifications, and estimate for a public hearing to be held in the year 1999. This was seconded by Mr. Figurelli and passed unanimously. Under "Other Business", the minutes for the public hearing for .Special Assessment 1421 which was held on January 7, 1998 were reviewed. Mr. Figurelli made a motion to accept the minutes as written, which was seconded by Mr. Edwards, Jr., The motion passed unanimously. There being no further business, the Chair adjourned the meeting at 3:26 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, March 9, 1998, in Room 3650 of the Civic Center at 3:00 p.m. James S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris r U I _i r. r4fI4 '1 % I I i Present: Max Rubin, Interim President for the Board Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Robert A. Shank, Finance Director Richard Figurelli, Superintendent of Water and Sewer Others Present: Those Indicated on the Attached Attendance Sheet The Board of Local Improvements held a public hearing for the proposed paving of the alley north of Church Street and east of Ashland Avenue, Special Assessment 1428 on March 3, 1998, at 7:00 p.m., in Room 2404 of the Civic Center Iocated at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 7:05 p.m. The Chair introduced the members of the Board and their staff positions with the city and the requirement that they be on the Board as mandated by State Statue. He indicated that two members of the Board were absent, Mr. Shonk, Finance Director and Mr. Figuerilli, Superintendent of Water and Sewer due to other commitments. He then described the purpose of the Board and the report to the City Council on the public hearing as well the recommendations to proceed or not to proceed with the projects as part of the report. I -le indicated that should the Board recommend paving the alley, the report will go before the City Council on March 23, 1998 and be acted upon at a niecting on April 14, 1998. N1r. Rubin stated there is an opportunity to sign-up for a statement to be made before the City Council at both meetings and the City Council meets at 8.30 p.m. on these dates. He then informed those present that prior to I994, the total expense for paving an alley by special assessment was paid by the abutting property owners and due to the fact that there was very little interest in the paving of approximately three hundred (300) alleys in the city, the City Council adopted a 50/50 cost -sharing policy in 1994. He further stated that this alley was one of five (5) alleys that the Board is holding public hearings on and should it proceed to the paving stage, it would be part of a package of total of five (5) alleys for bidding purposes so as to get a lower bid on the alley paving than would be obtained should each alley be bid separatel) . In absence of Nlr. Shonk, the Chair then described the special assessment procedures as they relatc to billings and collections. He indicated after the project was completed, the final cost would be riled with the Circuit Court of the County and the Court would order collection of the special assessments. The first payment will be billed in December of this year, should the project Page Two Board of Local Improvements (3/3/98) be constructed this year, and it will be due on January 2, 1999. Mr. Rubin also stated there is an opportunity to make ten (10) equal payments over a ten (10) year period with 7% simple interest due on the unpaid balance each year. Additionally, there was an opportunity to make any number of payments without penalty and at the time the payments are made, the interest due those payments would not be carried forward. Mr. Rubin informed those present that the interest on the payments can be claimed for income tax purposes and that the principal could be reflected in the cost of the property on the sale to reduce the capital gain. He also informed those present that in 1994, the City Council had adopted a policy for special assessment assistance whereby the property owners that qualify could take advantage of this program. He further stated that when the bill is sent out in December, a letter also accompanies the bill identifying the guidelines for this program and the method of documenting that a person might qualify for the program. The Chair then turned the meeting over to Mr. Tonkinson who described the manner of assessing and the scope of the project as well as the estimate. The Engineer for the Board, drawing attention to the Notice of Time and Place of the Public Hearing which was received by the affected individuals, described the unit price type of proposal and estimate. Fie indicated that the construction cost was estimated at $88,516.00 and the engineering cost which was the same as the legal cost is $3,983.22. Therefore, the total cost of assessment for paving this alley is estimated at $96,482.44. According to city policy, one-half (%z) of this figure was assessed against the private properties. Ile also stated that because the depths of the lot vary when viewed from the alley, depth factors were use to modify, adjust and equalize the assessment of the parcels within the block. Mr. Tonkinson indicated that the depth factors were compiled by the National Association of Assessing Officials and they are used when there are varying depths of lots as viewed from the alley right-of-way. Fie explained the difference between the unit type line estimates, which is being used on this project, and the Iump sums type estimate which can be used but is not used for special assessments. Fie further stated if the proposals come in an excess of (10% ) of the engineer's estimate, an additional public hearing would have to be held prior to awarding the contract. The Engineer for the Board then .vent to the visuals aids to described the scope of the project and the manner of assessing using these aids. He described the design of the eight inch (8") pavement and the drainage structures as well as the type of sewer being installed. He indicated that the storm sewers in the alley as proposed is to be connected to the thirty inch (30") storm sewer on Lyons at its north end. He described the configuration of the alley and the fact the center is lower than edges thereby causing storm water to run from private property toward the renter of the alley down into the storm system. I lc noted the removal of three (3) trees that were within the alley right -of away behind 1415 Church Street. lie also stated that no trees were being removed that are on private property near Page Three Board of Local Improvements (3/3/98) the alley. Mr. Tonkinson then indicated the encroachments that are in the alley by identifying each one. He indicated that the encroachments that are in the alley that can be removed by owners will be identified in an "encroachment letter" to be sent out prior to construction of the project, allowing the property owner to move the encroachment out of the alley right-of-way. He indicated the foliage that was in the alley, and stated that the "encroachment letter" will not be sent out for this type encroachment and the foliage would be removed while excavating to pave the alley. He stated that if the other encroachments are not removed, the contractor will remove and dispose of them as part of the excavation. The Engineer for the Board told those present that the total constructions would take approximately one and one-half (I '/:) months and that the alley would be closed during this period of time. This would allow for ten (10) days curing period for the concrete as well as total construction of the pavement. He stated that during the period that the alley is closed to traffic, the garbage pickup would be in front of the properties. He also stated that the Traffic Engineer would remove restrictions on the street for parking overnight with the exception of those areas that are in front of driveways and fire hydrants. Mr. Donald P. Colleton of 1724 Wesley ask if the paving of the alley would benefit the backyards as he and his neighbors at 1726 and 1720 had an extreme backyard flooding problem. In response, Mr. Tonkinson informed him that the alley would certainly reduced the flooding and that all of the storm water that falls in the alley right-of-way will be drained down into the new storm system. However, the drainage in the backyard will depended upon how much lower the yard is in the relationship to their garage foundations and the rest of the block. A discussion ensued in which it was determine by the property owners .%•ho were present that they would enlisted an engineer to determine what might be done for the backyard flooding. The Engineer for the Board continued, stating that the alley right -of- away is sixteen feet (16) wide and the alley would be paved fifteen feet (15% therefore, there would be six inches (6") allowed on each side for forms so that the form work is within they alley right-of-way. He also stated that only that portion of the garage apron will be removed and replaced, which is necessary to meet the new grade of the alley. He then identified the manner of restoration along the edge of the alley after time pavement is placed. There being no further questions, The Engineer for the Board went to the visuals aids and described the manner ofassessing with the use of depth factors. In response to an inquiry by Mr. Austin W. Bennett of 1414 Lyons, Mr. Tonkinson informed him the reason that depth factors had been used was because of his lot and others like it. lie further stated that the long side of his lot is adjacent to the alley whereas most other lots in the alley have the short side on the alley, therefore, his assessment was reduced due to the use of depth factors. Fie then described the use ot'depth factors in arriving at the assessments. Page Four Board of Local Improvements (3/3/48) The Engineer for the Board informed those present that there were worksheets present that they could reviewed after the meeting which identify their assessments based on the estimate for the project. Mr. Ruben asked if there were any comments or statements that anyone wished to make and hearing none informed those present that the board had received correspondence regarding the project. He read a letter from Mr. James B. Roghair of 1728 Wesley which indicated that his wife and he were pleased with the plan and it can't be done too soon for them. The letter was entered into the record as "Exhibit A". There being no further comments or statements, the President entertained a motion. Mr. Tonkinson made a motion to continue the special assessment process for paving the alley north of Church Street and east of Ashland Avenue, Special Assessment 1428, to adhered to the first Resolution and recommend to the City Council that the alley be paved. This was seconded by Mr. Edwards, Jr. and the motion passed unanimously. The members of the Board then affixed their signatures to the necessary documents. There being no further business, the President thanked those present for coming and adjourned th meeting at Jam.-c'a James S. Tonkinson �.� City Engineer JST:bjw cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn Present: Max Rubin, Interim President for the Board Robert A. Shonk, Finance Director Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: None Others Present: Those Indicated on the Attached Attendance Sheet The Board of Local Improvements held a public hearing for the proposed paving of the alley north of Hartzell Street and east of Hurd Avenue, Special Assessment 1426 on February 24, 1998, at 7:00 p.m., in Room 2403 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 7:01 p.m. He informed the audience that Alderman Moran was unable to attend the public hearing due to a prior commitment concerning parks. The Chair introduced the members of the Board and their staff positions with the city and the requirement that they be on the Board as mandated by State statute. He then described the purpose of the Board and the report to the City Council of the public hearing as well as the recommendation of whether to proceed or not to proceed with this project as part of the report. He indicated that should the Board recommend paving the alley, the report would go before the City Council on March 23, 1998 and be acted upon at the meeting on April 14, 1998. Mr. Rubin stated that there's an opportunity to sign-up for a statement to be made before the City Council at both meetings and that the City Council meets at 8:30 p.m. on these dates. He then informed those present that prior to 1994, the total expense for paving an alley by special assessment was paid by the abutting property owners and due to the fact that there was very little interest in the paving of approximately three hundred (300) alleys of the approximately six hundred (600) alleys in the city, the City Council adopted a 50/50 cost -sharing program in 1994. He further stated that this alley was one of five (5) alleys that the Board is holding public hearings on and should it proceed to the paving stage , it would be part of a package of a total of five (5) alleys for bidding purposes so as to get a lower bid on the alley paving than would be obtained should each alley be bid individually. Mr. Rubin then turned the meeting over to Mr Shonk who stated the special assessment procedures as it relates to billings and collections. He indicated that after the project was complete, the final costs would be filed with the Circuit Court of Cook County and that the court would order collection of the special assessment. The first payment would be billed in December of this year, should this project be constructed this year, and would be due on January 2, 1999. Mr. Shonk also stated that there is an opportunity to make ten (10) equal payments over a ten (10) year period with 7% simple interest due on the unpaid balance each year. Additionally, there was an opportunity to make any number of payments without penalty and at the time the payments are made, the interest due those payments would not be carried forward. Mr. Shonk informed those present that the interest on the payments can be claimed for income tax purposes and that the principal could be reflected in the cost of the property on sale to reduce the capital gain. He also stated that in 1994, the City Council had adopted a policy for special assessment assistance whereby the property owners that qualify can take advantage of this program. He further stated that when the bill is sent out in December, a letter also accompanies the bill identifying the guidelines for this program and the method of documenting that a person might qualify for the program. The Chair then turned the meeting over to Mr. Tonkinson who described the manner of the scope of the project as well as the estimate and the manner of assessment. The Engineer for the Board, drawing attention to the Notice of Time and Place of the Public Hearing which was received by the affected individuals, described the unit price type of proposal and estimate. He indicated that the construction cost was estimated at $67,538.00 and the engineering cost was estimated at $3,039.21. He also pointed out that the legal cost were the same as the engineering cost and therefore the total cost of assessment is $73,616.42. According to the city policy, one-half ('/z) was assessed against the private properties. He also stated that because that depths of the lot vary, in that one (1) lot has a long side along the alley and the short side facing the street, that depth factors were used to modify, adjust and equalize the assessment of the parcels within the block. Mr. Tonkinson indicated that the depth factors were compiled by the National Association of Assessing Officials and that they are used when there are varying depths of lots as viewed from the alley right-of-way. He explained the difference between the unit type line item estimates, which is being used on this project, and the lump slim type estimate which can be used but is not used for special assessments. He further stated that if proposals come in excess of ten percent (10%) of the engineer's estimate, an additional public hearing would have to be held prior to awarding the contract. Mr. Tonkinson went to the visual aids to describe the scope of the project and the manner of assessing using these aids. Fle described the design of the eight inch (8") pavement and the drainage structures as well as the type of sewer to be installed. He indicated that the sewer in the alley is proposed to be connected to the twelve inch (12") combined sewer on Hartzell Street at its south end and the nine inch (9") combined sewer on Park Place at its north end. He described the configuration of the alley and the fact that the center is lower than the edges thereby causing storm water to run from the private property towards the center of the alley down into the sewer system. He noted the removal of six (6) trees that were within the alley right-of-way behind 2640 Lincolnwood Drive. He also stated that no trees were being removed that are on the private property near the alley. Mr. Tonkinson then indicated that the encroachments that are in the alley, identifying each one. He indicated that the encroachments that are in the alley that can be removed by the property owners will be identified in an "encroachment letter" to be sent out prior to construction of the project, allowing the property owner to move the encroachment out of the alley right-of-way. He stated that if the encroachments are not removed, the contractor will remove and dispose of them as part of the excavation. The Engineer for the Board told those present that the total construction would take approximately one and one-half (1 ''/�) months and that the alley would be closed during this period of time. This would allow for ten (10) days curing time period for concrete as well as total construction installation of the pavement. He stated that during the period that the alley is closed to traffic, the garbage pickup would be would be in front of the properties. He also stated that the Traffic Engineer would remove restrictions on the street for parking overnight with the exception of those areas that are in front of driveways and fire hydrants. The Engineer for the Board stated that the alley is sixteen feet (16') wide and would be paved fifteen feet (15% therefore, there would be six inches (6") allowed on each side for form so that the form work is within the alley right-of-way. He also stated that only that portion of the garage apron will be removed and replaced, which is necessary to meet the new grade of the alley. He then identified the manner of restoration along the edge of the alley after the pavement is placed. Dale Hackbarth of 2644 Lincolnwood Drive asked if his apron in front of his parking pad which is adjacent to his garage would be replaced. He was informed that it is scheduled to be replaced as part of the project. There being no further questions, the Engineer for the Board went to the visuals aids and described the manner of assessing with the use of depth factors. In response to an inquiry by Ms. Helen Jaffe of 2932 Park Place, Mr. Tonkinson informed her that the reason that depth factors had been used was because of her lot. He further stated that the long side of her lot is adjacent to the alley whereas the other lots have the short side on the alley, therefore, her assessment was reduced due to the use of depth factors. The Engineer for the Board informed those present that there was a work sheet present that they could view after the meeting which identified their assessment based on the estimate for the project. Mr. Rubin asked if there were any comments or statements that anyone wished to make and hearing none informed those present that the board had received correspondence regarding the paving. He read a Ietter from Robert P. Handler which stated he was in favor of the paving, which was entered into the record as "Exhibit A". He then read a Ietter from Joseph Pianos and Joan Pianos of 2646 Lincolnwood Drive stating that they were in favor of the paving which was entered into the record as "Exhibit B". There being no further comments or statements, the President entertained a motion. Mr. Figurelli made a motion to continue the special assessment process for paving the alley north of Hartzell Street and east of Hurd Avenue, Special Assessment 1426 to adhered to the first Resolution and to recommend to the City Council that the alley be paved. This was seconded by h4r. Shonk and the motion passed unanimously. The members of the Board then affixed their signatures to the necessary documents. There being no further business, the President thanked those present for coming and adjourned the meeting at 7:26 p.m. ames S. Tonkinson City Engineer JST:mjd cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn _ � .Ry, - a 'a 4rr'SQ k — q4 1�1it1Ryn4mi4.i'6oi �a;NL,[114' ,#C VkJ+#J3 Present: Max Rubin, Interim President for the Board Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Robert A. Shonk, Finance Director Richard Figurelli, Superintendent of Water and Sewer Other Present: Those Indicated on the Attached Attendance Sheet The Board of Local Improvements held a public hearing for the proposed paving of the alley north of Cleveland Street and east of Hartrey Avenue, Special Assessment 1429, on March 3, 1998, at 8:00 p.m. in Room 2404, of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 8:05 p.m. The Chair introduced the members of the Board and their staff positions with the city and the requirement that they be on the Board as mandated by state statutes. Ile also identified that two board members were absent, Mr. Robert Shonk, the Finance Director and Mr. Richard Figurelli, Superintendent of Water and Sewer, as they had other commitments. He then described the purpose of Board and the report to the City Council of the public hearing as well the recommendation of whether to proceed or not to proceed with this project as part of the report. He indicated that should the Board recommend paving the alley, the report would go before the City Council on March 23, 1998, and be acted upon at the meeting on April 14, 1998. Mr. Rubin stated that there is an opportunity to sign up for a statement to be made before the City Council at both meetings and that the City Council meets at 8:30 p.m on these dates. Ile informed those present that prior to 1994, the total cost for paving an alley by special assessment was paid by the abutting property owners and due to the fact that there was very little interest in the paving of approximately, three hundred (300) alleys in the city, the City Council adopted a fifty-fifty (50150) cost -sharing program in 1994. He further stated that this alley was one of five (5) alleys that the Board is holding public hearings on and should it proceed to the paving stage, it would be part of a package of a total of five (5) alleys for bidding purposes so as to get a lower bid on the alley paving than would be obtained should each alley be bid separately. In the absence of Robert Shonk, the Chair then stated the special assessment procedures as it relates to billings and collections. He indicated that after the project was complete, the final cost would be tiled with the Circuit Court of Cook County and that the Court would order collection of the special assessment. The first payment would be billed in December of Ellis year, should this project be constructed this year, and would be due on January 2, 1999. Mr. Rubin also stated that there is an opportunity to make ten (10) equal payments over a ten (10) year period at seven Public Hearing - 3/3/98 (Alley North of Cleveland Street, East of Hartrey Avenue) Page 2 percent (7%) simple interest due on the unpaid balance each year. Additionally, there was an opportunity to make any number of payments without penalty and at the time the payments are made the interest due those payments would not be carried forward. Mr. Rubin informed those present that the interest on the payments can be claimed for income tax purposes and that the principal could be reflected in the cost of the property, on sale, to reduce the capital gain. lie also stated that in 1994, the City Council had adopted a policy for special assessment assistance whereby the property owners that qualify can take advantage of this program. He further stated that when the bill is sent out in December, a letter also accompanies the bill identifying the guidelines for this program and the method for documenting that a person might qualify for the program. The Chair then turned the meeting over to Mr. Tonkinson who described the scope of the project as well as the estimate and the manner of assessing. The Engineer for the Board drawing attention to the Notice of the Time and Place of the Public Hearing, which was received by the affected individuals, described the unit price type of proposal and estimate. He indicated that the construction cost was estimated at $65,326.00 and the engineering cost as well as the legal cost were estimated at $2,939.67, therefore, the total cost of the assessment as estimated, is $71,205.34. According to the city policy, one-half ('/z) of this amount was assessed against the private properties. He further described how this cost was distributed among the lots by defining how the cost per foot was derived for application across the width of the lots. He explained the difference Y between the unit type line item estimates which is used on this project and the lump sum type estimates which can be used but is not used for special assessments. He further stated that if - proposals come in, in excess of ten percent (10%) of the engineer's estimate, an additional public hearing would have to be held prior to awarding the contract. ?vIr. Tonkinson went to the visual aids to describe the scope of the project and the manner of assessing using these aids. He described the design of the eight inch (8") pavement and the drainage structures as well as the type of sewer to be installed. He indicated that the sewer in the == alley is proposed to be connected to the eighteen inch (l 8") storm sewer on Hartrey Avenue to the west and the thirty-six inch (36") storm sewer on Grey Avenue to the east. Fle described the configuration of the alley and the fact that the center is lower than the edges thereby causing stone water to run from the edge of the alley towards the center of the alley down into the new sewer system. He identified that no encroachment had been located along the alley, however, should an encroachment exist in the alley. encroachment letters are sent out prior to construction of the project allowing property owners to remove the encroachment on the alley right-of-way. He stated that ifthe encroachments are not removed. the contractor will remove and dispose ofthem as part of the excavation. 3��Ik•�.�.i�liEiY�.�k�l.1FGi.3 k,pes.+y�iG� � :/:�iiv �klyi ��'rJ„%rd�'�Ir•4•.Myl. �TRa•4i �rG.; ili...;f �lo,+�,+i•F iFT,WI;�,i^„4iiM �a.rtii•;r�;.l �q p�,.lrir.i.•,,lIF,I-w�,�„r�kr:r,,' .. •r'u1.� r �,,,�., Fr.r rv':•. r� Public Hearing - 3/3J98 (Alley North of Cleveland Street, East of Hartrey Avenue) Page 3 Mr. Tonkinson told those present that the entire construction would take approximately one and one-half (1 %) months and that the alley would be closed during this period of time. This would allow for a ten (10) day curing period for the concrete as well as total construction and installation of the pavement. He also stated that during the period that the alley is closed to traffic, the garbage pick-up will be in front of the properties. He further stated that the Traffic Engineer would remove restrictions on the street for parking overnight with the exception of those areas that are in front of driveways and fire hydrants. The Engineer for the Board stated that the alley is sixteen feet (16') wide in right-of-way and would be paved fifteen feet (I5') therefore there would be six inches (6") allowed on each side for forms so that the form work is within the alley right-of-way. He also stated that only that portion of the garage apron will be removed and replaced which is necessary to meet the new grade of the alley. He then identified the manner of restoration along the edge of the alley after the pavement is placed. In response to an inquiry as to the amount of time that the contractor will have when all five (5) alleys are combined, Mr. Tonkinson explained that there are working days in the contract for each alley in the amount of twenty-five (25) and explained what a "working day" was and also indicated that there were liquidated damages should the working days exceed those allowed by contract. He also described the manner of installation during construction with the sewer being installed first and then excavation taking place in a particular alley while the contractor would move on the next alley to install the sewer in that alley. There being no further questions, the Engineer for Board went to the visual aids and described the manner of assessing. In response to an inquiry, N1r. Tonkinson pointed out that all the lots in the alley are of the same width with the exception of the end lots at Hartrey Avenue and Grey Avenue. Mr. Tonkinson explained that the sum of the two (2) sides of the alley are divided into fifty percent (50%) of the cost of the total assessment to arrive at a cost per foot to be applied across the width of the lot to determine the estimated assessment for this project. The Chair referring to a fact sheet which was present. indicated that cost per assessable foot on this project as derived was $49.67. Mr. Dean Garrison of 2124 Madison Place, stated that he had heard that the Home Depot money was to, finance (lie property owners' share of the paving project. A lengthy discussion ensued among those present, concerning the property owners' share of the assessment as it relates to the Florae Depot money with the Board, indicating that this money was being used for other purposes and was not aware of any commitment to finance the private property owners' share for this alley. The 1ngineer for the Board indicated that lie was in touch with Nis. Lisa Lyon of the Planning PubIie Hearing - 3/3/98 (Alley North of Cleveland Street, East of Hartrey Avenue) Page 4 Division for the city, the person handling the Home Depot meetings with the property owners and ward alderperson and that she had not indicated that the money from Home Depot would be financing any alley projects. The Chair indicated that he would inquire and check into what had been told to them tonight concerning the Home Depot money and would make that determination as to whether there had been any commitment or not. Mr. Tonkinson stated that if there were a commitment by Home Depot, it would be independent of these proceeding in that committed money could still be used to pay the property owners' share, however, as it stands now, the Board's position would be that the property owners will be paying their share and the city -at -large would be paying its share. Mr. Rubin asked if there were any comments or statements that anyone wished to make and hearing none, informed those present that the Board is prepared to consider this paving project and he would entertain a motion. Mr. Tonkinson made a motion to continue the special assessment process for paving the alley north of Cleveland Street and east of Hartrey Avenue, Special Assessment 1429 and to adhered to the first Resolution and to recommend to the City Council that the alley be paved. This was seconded by Mr. Edwards, Jr., and the motion passed unanimously. The members of the Board then affixed their signatures to the necessary documents. There being no further business, the President thanked those present for coming and adjourned the meeting at 9:05 p.m. gJame7S. Tonkinson City Engineer JST:sc Attachment cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn V � ► r. -1 JONr Present: Max Rubin, Interim President for the Board Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Robert A. Shonk, Finance Director Other Present: Those Indicated on the Attached Attendance Sheet The Board of Local Improvements held a public hearing for the proposed paving of the alley north of Skokie Swift CTA right-of-way and east of Barton Avenue, Special Assessment 1430 on March 5, 1998, at 7:00 p.m. in Room 2404 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 7:05 p.m. The Chair introduced the members of the Board indicating their staff positions with the city and and requirement that they be on the Board as mandated by State Statue. He also stated that Mr. Shonk, the Finance Director for the City who is a board member was absent due to other city commitments. He then described the purpose of the Board and the report to the City Council on the public hearing as well as the recommendations of whether to proceed or not to proceed with this project as part of the report. He indicated that should the Board recommend paving the alley, the report will go before the City Council on March 23, 1998 and be acted upon at the meeting on April 14, 1998. Mr. Rubin informed those present that there is an opportunity to sign up for a statement to be made before the City Council at both meetings and that the City Council meets at 8:30 p.m. Additionally, on March 23, there is an opportunity to speak to the Administration and Public Works Committee where the report will be discussed. This Committee meets at 7:00 p.m. in Room 2404 in the Civic Center. He then stated that prior to 1994, the total expense for paving an alley by special assessment was paid by the abutting property owners and due to the fact that there was very little interest in the paving of approximately three hundred (300) alleys, the City Council adopted a 50150 cost - sharing policy in 1994. He further stated that this alley was one of five (5) alleys that the Board is holding public hearings on that four (4) alleys had already had their public hearings held. Should it proceed to the paving stage, it would be part of a package of a total of five (5) alleys for bidding purposes so as to get a lower bid on the alley paving than would be obtained should each alley be bid separately. The Chair informed those present that due to the fact Mr. Shonk was absent, he would cover the special assessment procedures as they relate to billings and collections. He indicated --li,,y�.itat14Wn91Idfa�yq �4A�!{aPtlitlxippillo�i�.�ik�..iiy�piL !.ui is JylF4s►±.j¢i�i2i Public Hearing 3/5/98 (Alley North of Skokie Swift CTA Right -of -Way. East of Barton Avenue) Page 2 after the project was completed, the Final cost would be filed with Circuit Court of the County and the Court would order collections of the special assessments. The first payment will be billed in December of this year, should the project be constructed this year, and it will be due on January 2, 1999. The Chair also stated there is an opportunity to make ten (10 ) equal payments over a ten (10) year period with 7% simple interest due on the unpaid balance each year. Additionally, there was an opportunity to make any number of payments without penalty and at the time the payments are made, the interest due those payments would not be carried forward. Mr. Rubin also informed those present that the interest on the payments can be claimed for income tax purposes and that the principal could be reflected in the cost of the property upon sale to reduce the capital gain. He also stated that in 1994, The City Council had adopted a policy for special assessment assistance whereby the property owners that qualify could take advantage of that program. He further stated that when the bill is sent out in December, a letter also accompanies the bill identifying the guidelines for this program the method of documenting that a person might qualify for the program. He requested any questions that individuals might have and there being none, he turned the meeting over to Mr. Tonkinson to describe the scope of the project as well as the manner of assessing. The Engineer for the Board, drawing attention to the Notice of Time and Place of the Public Hearing which was received by the affected individuals, described the unit price proposal and estimate. He indicated that the construction cost was estimated at $117,297.00 where the engineering and legal costs, in equal amount, were estimated at $5,278.37. Therefore, the total cost of this estimated special assessment is $127,853.74. He further stated that one-half ('/z) of this total estimated cost was used to conform with the City Council policy on fifty percent (50%) cost sharing. Additionally, the City of Evanston at -large was picking up the cost of the south side of the alley, due to the fact the Chicago Transit Authority can not be assessed as it is a rail line, theretore they will receive no benefit by paving this alley. He further stated that the City is picking up approximately (3/4) three-quarters of the cost of this special assessment. He explained the difference between the unit type line item estimates, which is being use on this project as opposed to the lump sum' type estimate which can be used but is not used for special assessments. He further stated that if the proposals come in an excess of (10%) of the engineer's estimate. an additional public hearing would have to be held prior to awarding the contract. There being no questions, Mr. Tonkinson went to the visual aids to describe the scope of the project and the manner of assessing; using these aids. Ile described the design of the eight inch (8") pavement and the drainage structures as well as the type of sewer being installed. He indicated that the sewer in the alley is proposed to be connected to the storm sewer on Barton Avenue. He described the configuration of the alley and the fact the center is lower than edges therefore the storm water runs from edge of the alley toward the center of the alley down into the sewer system. He further described the type of drainage structures being used in the alley as inlets and the catch basins. Mr. Tonkinson indicated the encroachments that are in the alley Is Public Hearing - 3/5/98 (Alley North of Skokie Swift CTA Right -of -Way, East of Barton Avenue) Page 3 identifying each one, He also stated that there are trees behind 1100 Harvard Terrace and It 14 Harvard Terrace that had to be removed in order to accommodate the paving and also one behind 1010 Harvard Terrace that needed to be removed. A discussion ensued in which the engineer indicated that the drainage structures are used in the design to meet the existing garage grades as well as the grades of other permanent features along the edge of the alley. This provides low areas where the drainage structures exist and higher areas where needed to allow longitudinal flow along the center Iine of the alley from the high points to the drainage structures during a storm. There being no further questions, The Engineer for the Board told those present that the total construction would take approximately one and one-half (1 '!2) months and that the alley would be closed during this period of time. This would allow for ten (10) days curing period for the concrete as well as total construction of the pavement. He stated that during the period that the alley is closed to traffic, the garbage pickup would be in front of the properties. He also stated that the Traffic Engineer would remove restrictions on the street for parking overnight with the exception of those areas that are in front of driveways and fire hydrants. The Engineer for the Board stated the alley is sixteen feet (I6) wide and would be paved fifteen feet (15'), therefore, there would be six inches (6") allowed on each side for forms so that the is form work is within the alley right-of-way. He also stated that only that portion of the garage apron which will be removed and replaced, is that which is necessary to meet the new grade of the alley. He then identified the manner of restoration along the edge of the alley after the pavement is placed. There being no further questions concerning the design and the construction of the alley, the Engineer for the Board went to the visuals aids and described the manner of assessing. The Engineer for the Board told those present that there were worksheets that they could view after the meeting which identify their first installment as well as two to ten installments and the total assessment that were derived from the estimate. He said the figures do not represent the interest on the unpaid balance, simply the principle due. Mr. Tonkinson then turned the meeting back to the Chair. Mr. Ruben said at this time he will take statements concerning the position of attendees as they relate to the paving of the alley. Mr. Michael Lock of 1022 I-larvard "Cerrace presented the Chair with a letter from Mr. Michael A. Rowe, the owner of the property at 1104 Harvard Terrace. The Chair read the letter to those present which indicated that Mr. Rowe was against the paving of the alley. This was entered into the record as "Exhibit A". The Chair then asked if there was any further statements and if not that the Board is prepared to vote on this special assessment. Additionally, he informed those present that on the attendance sheet, there are two columns that before they leave this evening they should place a mark under the column which they favored. One column indicates Public Hearing - 3/5/98 {Alley North of Skokie Swift CTA Right -of -Way, East of Barton Avenue} 10 Page 4 yes to proceed with the special assessment and the other column indicates opposition to proceeding with the special assessment. The Chair then asked for a motion. Mr. Tonkinson made a motion to adhere the first resolution to recommend to the City Council that the special assessment process be continued to bring about the paving of the alley north of the Skokie Swift CTA right -of -away and east of Barton Avenue, Special Assessment 1430. This was seconded by Mr. Figurelli and the motion passed unanimously. The members of the Board then affixed their signatures to the necessary documents. There being no further business, the President thanked those present for coming and adjourned the meeting at 7:50 p.m. isq ames S. Tonkinson City Engineer JST:bjw Attachment cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn C11 E, �J E. SPECIAL ASSESSMENT NO. 1430 RECOMMENDATION OF THE BOARD OF LOCAL IMPROVEMENTS TO THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS The Board of Local Improvements of the City of Evanston, Illinois, herewith submits the draft of an Ordinance for the making of a local improvement within the City of Evanston, County of Cook and State of Illinois, the nature, character, locality and description of which is as follows, to -wit: The east -west section of public alley in the block bounded by Harvard Terrace on the north, CTA Right -of -Way on the south, Barton Avenue on the west, and Ridge Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system, and paving with 8" Portland Cement Concrete Pavement to a width of fifteen feet (15'). and as part of said Ordinance and in conjunction therewith, said Board also herewith submits the Plans and Specifications of an Estimate of the cost of said improvement, including the cost of engineering services, as finally determined by said Board; and said Board hereby recommends the passage of said Ordinance and the making of the improvement described therein. Respectfully submitted, BOARD OF LOCAL IMP O MENTS OF THE y Ev n I nois By/ ` ,n n i D Approved as to form: jrAtt ne for the Board"64ocai Im- ements of City of Eva ton, Illinoi� t HERBERT D. HILL 24497 ELLEN SZYMANSKI 54806 KATHLEEN BRENNIMAN 17030 CITY OF EVANSTON-LAW DEPT. 2100 RIDGE AVENUE EVANSTON, IL 60201 (847) 866-2937 ESTIMATE OF Ej,VGINEER OF BOARD OF LOCAL jMPROVFMENT� To the Board of Local Improvements of the City of Evanston: 0 Pursuant to a Resolution of the Board of Local Improvements of the City of Evanston, heretofore adopted, providing that the east -west section of public alley in the block bounded by Harvard Terrace on the north, CTA Right -of -Way on the south, Barton Avenue on the west, and Ridge Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8" Portland Cement Concrete Pavement to a width of fifteen feet (15'). Said improvement to be constructed in detail as specified in aforesaid Resolution. I. herewith submit an estimate of cost of such improvement as described in said Resolution, including labor, materials, and all other lawful expenses attending the proceedings for making said improvement and the cost of making and collecting the assessment therefore as provided by law, viz: COST ESTIMATE ITEM UNIT QUANTITY PRICE TOTAL Earth Excavation Cu.Yd. 358 $24.00 $8,592.00 Trench BackEill Cu.Yd 169 27.00 $4,563.00 Sub -Base Granular Material, Type B Cu.Yd. 10 30.00 $300.00 Incidental Bituminous Surfacing Ton 3 100.00 $300.00 Portland Cement Concrete Pavement - 8" Sq.Yd. 1275 40.00 $51,000.00 Storm Sewers, Special, 10", (D.I.P. CL50) Lin.Ft. 683 50.00 $34,I50.00 Catch Basins, Type A, 4' Diameter, Type I Frame, Open Lid Each 1 t,600.00 $I,600.00 Inlet, Type A, Type I Frame, Open Lid Each 7 800.00 $5.600.00 Concrete Curb, Type B Ft. 90 13.00 $1, I70.00 Driveway Pavement Removal Sq.Yd. 85 10.00 $850.00 Sidewalk Removal Sq.Ft. 285 1.00 $285.00 Portland Cement Concrete Driveway Pavement, 6" Sq.Yd. 85 33.00 $2,805.00 Portland Cement Concrete Sidewalk, 5" Sq.Ft. 285 4.00 $1,140.00 Protective Sealer Sq.Yd. 1360 1.20 $1,632.00 Crushed Stone, CA-14 Ton 30 25.00 $750.00 Tree Removal (Over 15 In.Dia.) In.Dia 28 40.00 $1,120.00 Pavement Removal Sq.Yd. 22 20.00 $440.00 Material Testing and Inspection Lsum 1 1,000.00 $1,000.00 4 J, ­ r .. i, IW is -Page-2- Estimate of Engineer of Board of Local Improvements - S.A. 1430 (Alley N/CTA R.O.W., E/Barton Avenue) Cost of Engineering Services ....................55,278.37 For Lawful Expenses, etc . ......................... 55,278.37 .................................................................510,556.74 Total Cost of Construction ..................... S117,297.00 Cost of Engineering Services ................... 55,278.37 For Lawful Expenses, etc ......................... 55,278.37 Total Cost ofImprovement ....................$127,853.74 I hereby certify that in my opinion the above estimate does not exceed die probable cost of the above proposed improvement and the lawful expenses attending the same. �4 James S. Tonkinson Engineer for the Board of Local Improvements of the City of Evanston .. Present: Robert Shonk, Finance Director Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Max Rubin, Interim President for the Board Richard Figurelli, Superintendent for Water and Sewer Others Present: None The Board of Local Improvements met on Monday, March 9, 1998 at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. In the absence of the Interim President, the Engineer for the Board called the meeting to order at 3:05 p.m. The first order of business was to review the minutes of February 9, 1998. Mr. Shonk made a motion to accept the minutes as written which was seconded by Mr. Edwards, Jr. The minutes were approved unanimously. The next item on the agenda was the proposed paving of Highland Avenue, Special Assessment 1362 status report. The Attorney for the Board was absent, therefore, no report was given. The following item on the agenda was the status of the proposed paving of Lake Shore Boulevard, from Dempster Street to Burnham Place and Burnham Place, from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. In the absence of the attorney, no report was given. The next order of business was the status report on the five (5) public hearings for the alley paving, Special Assessments 1426, 1427, 1428, 1429 and 1430. The Engineer for the Board reported that all public hearings had been held and the minutes were being compiled for the necessary report to the City Council. It is the Board's desire to have all five (5) special assessments before the Administration and Public Works Committee on March 23, 1998 for Council action at the meeting on April 14, 1998. BLI Meeting - 3/9/98 Page 2 There being no further business, the Chair adjourned the meeting at 3:10 p.m. The next regular meeting for the Board of Local Improvements will be held on April 14, 1998 in Room 3650 of the Civic Center at 3:00 p.m James S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn Present: Max Rubin, Interim President for the Board Richard Figurelli, Superintendent of Water and Sewer James S. Tonkinson, Engineer for the Board Absent: Robert A. Shonk, Finance Director Zeltee Edwards, Jr., Superintendent of Streets and Sanitation Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Tuesday, April 14, 1998, at 3:00 p.m., in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 3: 10 p.m. The first order of business was to review the minutes of March 9, 1998. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. Next, the Attorney for the Board reported on Special Assessment 1362 indicating that she had insufficient time to address the necessary documents that must be prepared for review by Wilmette for the acquisition of the land and transfer of land to village and city right-of-way. Following the agenda, the next item was the status report of the proposed paving of Lake Shore Boulevard from Dempster Street to Burnharn Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. The Attorney for the Board reported that the necessary papers have been filed with the Circuit Court of Cook County and that the hearing date was set for May 5, 1998, at 10:00 a.m., in the Circuit Court. The Engineer then reported that all advertisements had been placed in the paper and notices sent out according to law notifying the affected property owners of the court hearing. The next order ol'buslness was to review the minutes of five public hearings for alley paving; Special Assessments 1426. 1427, 1.428, 1429 and 1430. The Board reviewed all minutes and Mr. Figurelli made a motion to accept the minutes as written on all special assessment public hearings stated above. Mr. Tonkinson seconded the motion which passed unanimously. ..- LI-A, BLI MEETING MINUTES - 4/14/98 Page 2 There being no further business, the Chair adjourned the meeting at 3:42 p.m. The next regular meeting for the Board of Local Improvements will be held on May 11, 1998, in Room 3650 of the Civic Center at 3:00 p.m. i James S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn a iL�l ..e U. w d.uu.u. W ""I'u. 'o1'1il . 1.11"I IN, „ ih . AMIN 1,6, lu Present: Zeltee Edwards, Jr. Superintendent of Streets and Sanitation Richard Figurelli, Superintendent of Water and Sewer James S. Tonkinson, City Engineer Absent: Max Rubin, Interim President for the Board Others Present: Kathleen Brenniman. Attorney for the Board The Board of Local Improvements met on Monday, May 11, 1998, at 3:00 p.m., in Room 3650 of the Civic Center Iocated at 2100 RidgeA-venue in Evanston, Illinois. In the absence of the Interim President for the Board, Mr. Tonkinson chaired the meeting. The Chair called the meeting to order at 3:05 p.m. The first order of business was to review the minutes of April 14, 1998. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. The Attorney for the Board then reported that she had made no progress on Special Assessment 1362, indicating that she would prepare the necessary documents so that the attorney for Wilmette will be able to review them for the acquisition of the land and transfer of land to the Village as right-of-way. The next item on the agenda was the status report of the proposed paving of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. The Attorney for the Board reported that the legal hearing was held on May 5. 1998, and that Ms. Jennings appeared before the judge indicating that she was objecting both on legal grounds and benefits derived for the properties as it relates to the special assessment costs. livls. Brenniman then explained to the board the two (2) types of objections that can be registered against a special assessment, the legal objection and the objection to the benefits. After a lengthy discussion. Nis. Brenniman stated that the court had set a ne%% hearing date to allow Nls. Jennings to notify the city officially of her objections as the city was not aware of what she might be objecting too. The Attorney for the Board indicated that the new hearing date for Special Assessment 1421 is Wednesday, June 10, 1998, at 10:00 a.m., in the Circuit Court of Cool: County. Following, the agenda. the next order oi'business was a report on the status of Special Assessments 1426. 1427. 1429. 1429, and 1430. The Attorney for the Board stated that the necessary documents will be tiled with the Circuit Court of Cook County at 3:00 p.m., on May 13, 1998, to bring about the legal hearing which would be held on June 16. 1998, at 3:00 p.m., in Room 1707 of the Circuit Court of Cook County. The next order of business was the appointment of the Superintendent of Special Assessment and the Secretary of the Board. As the Finance Director, Mr. Shonk, had retired from the city and he had held both titles. The Chair entertained a motion to appoint another person to carry out these functions for the Board. After a discussion, Mr. Edwards, Jr., made a motion to appoint Mr. William Stafford as Superintendent of Special Assessment and Secretary for the Board which was seconded by Mr. Figurelli. The motion passed unanimously. There being no further business, the Chair adjourned the meeting 4t 3:20 p.m. The next regular meeting for the Board of Local Improvements will be held on June 8, 1998, in Room 3650 of the Civic Center at 3:00 p.m. ames S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn s q ` i Inll�acal��6lLLulllillu�ln 4nf�r►{�4�a�lgt d,[I4���� u!a�PP�::,l ;r: kp:�%p r • a k a '„n.'.:. , ., �. Present: Max E. Rubin, Interim President for the Board William Stafford, Finance Director Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, City Engineer Absent: None Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Monday, June 8, 1998 in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 3:05 p.m. The first order of business was to review the minutes of May 11, 1998. Mr. FigurelIi made a motion to accept the minutes as written which was seconded by Mr. Edwards. The minutes were approved unanimously. s The Attorney for the Board reported that there was no progress on Special Assessment 1362, the paving of Highland Avenue. She indicated that her work load did not allow her time to finalize the documents and to make contact with the attorney for Wilmette. y The next item on the agenda was a status report of the proposed paving of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham PIace from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. The Attorney for the Board distributed conies of material that she had received at 12:00 noon, this day, from Ms. Jennings concerning her opposition to Special Assessment 142I, as it relates to legal requirements and the benefits. Alter a lengthy discussion, Ms. Brenniman stated that the Engineer for the Board and she are scheduled to appear before the judge concerning this special assessment on Wednesday, June 10, at 10:00 a.m., in the Circuit Court of Cook County. She also stated that she would petition the court to provide a day certain that the individuals opposing the special assessment state specifically, their objections to the legal manner in which Special Assessment 1421 had been conducted. Additionally, she would petition the court to allow time for all materials to be reviewed by the city so that the city may respond adequately to any charges being made. Next, the Board received the status report from Ms. Brenniman concerning Special Assessments r W— W � 111dN6,, "Li1 AhiaW t1 rAhi, . � A ,,+i NuYi AhaellyI.INI,11ill,J.JUi BLI MEETING MINUTES - June 9, 1998 Page 2 1426, 1427, 1428, 1429, 1430. The Attorney for the Board stated that there has been no change in the status of these projects with the exception of the documents which she has prepared to be taken to court this week for the legal hearing to be held on June 16, 1998, at 3:00 p.m., in Room 1707 of the Circuit Court of Cook County. She stated she was waiting for the Certificate of Advertisement for this project which must be filed with the court. Following the agenda, the Board reviewed the alley petition for the proposed paving of the alley north of Chancellor Street and east of Asbury Avenue. The Engineer for the Board distributed fact sheets which indicated that this alley was on the city's priority list of twenty-four (24) alleys. It also indicated that 49% of the abutting land was represented by the property owners that had signed the petition. Mr. Figurelli made a motion to accept the petition and direct the Engineer for the Board to prepare the plans, estimate and specifications for a public hearing. Mr. Edwards seconded the motion which passed unanimously. The Board then reviewed an alley petition for the proposed paving of the alley north of Lee Street and east of Fowler Avenue. Mr. Tonkinson distributed fact sheets indicating that this alley _ was not on the priority list, however, the signatures on the petition represented 63. t% of the abutting footage along the alley. After a discussion, Mr. Edwards made a motion to accept the petition and to direct the Engineer for the Board to prepare the necessary plans, specifications and estimate for a public hearing. The motion was seconded by Mr. Figurelli and passed unanimously. There being no other business, the Chair adjourned the meeting at 3:35 p.m. The next regular meeting for the Board of Local Improvements will be held on July 13, 1998 in Room 3650 of the Civic Center at 3:00 p.m. 1 James S. Tonkinson City Engineer bN6898 cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn MINUTES FOR THE BOARD OF LOCAL IMPROVEMENTS FOR JULY13,1998 Present: Max E. Rubin, Interim President for the Board Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: William Stafford. Finance Director Others Present: Kathleen Brenniman, Attorney for the Board Barbara Zdanowicz, The Board of Local Improvements met on Monday, July 13, 1998 in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 3:05 p.m. The first order of business was to review the minutes of June 8, 1998. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved unanimously. The Attorney for the Board reported that she had been in touch with Mr. Tim Franzer, the Attorney for the Village of Wilmette, concerning Special Assessment 1362, the paving of Highland Avenue. She reported that she will finalize the draft documents and send them to Mr. Framer within the next two (2) weeks. Next, the Attorney for the Board reported on the status of the proposed paving of Lake Shore Boulevard, from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. She indicated that she was directed by the Judge to meet with Ms. Gwynn Jennings, one of the objectors and to attempt to make a settlement on the benefit amount which would be due this parcel. She indicated that the meeting took place with the Engineer for the Board present, however, no settlement was arrived at and most likely this will be reported to the Court. Following the agenda, the next order of business was to review the bids for the following alley paving projects; Special Assessment 1426 - The paving of the alley north of Hartzell Street and east of Hurd Avenue; Special Assessment 1427 - The paving of the alley north of Grant Street and east of Forestview Avenue; BLI Meeting Minutes -July 13, 1998 Page 2 Special Assessment 1428 - The paving of the alley north of Church Street and east of Ashland Avenue; Special Assessment 1429 - The paving of the alley north of Cleveland Street and east of Hartrey Avenue; Special Assessment 1430 - The paving of CTA R.O.W. east of Barton Avenue. The Bid Tabulation Sheet was distributed by the Engineer for the Board and a discussion ensued. The Tabulation Sheet indicated that Dominic's Trucking and Excavating, Inc., of Streamwood, Illinois was the apparent low bidder of the three (3) bidders bidding on the project. Mr. Figurelli made a motion to award the contracts to Dominic's Trucking and Excavating, Inc., for paving the alley north of Hartzell Street and east of Hurd Avenue, Special Assessment 1426, in the amount of $71,871.00; for the alley north of Grant Street and east of Forestview Avenue, Special Assessment 1427, in the amount of$124,766.00; the alley north of Church Street and east of Ashland Avenue, Special Assessment 1428, in the amount of $95,745.50; for paving the alley north of CIeveland Street and east of Hartrey Avenue, Special Assessment 1429, in the amount of $70,740.00; and paving the alley north of the CTA R.O.W. east of Barton Avenue, Special Assessment 1430, in the amount of $116,627.00. Mr. Zeltee Edwards, Jr. seconded the motion which passed unanimously. The Board then reviewed the fact sheet concerning the alley petition for paving the alley north of Mulford Street and east of Darrow Avenue. The signatures on the petition represented 50.4% of the abutting property. A discussion ensued after which Mr. Edwards, Jr., made a motion to accept the petition and direct the Engineer for the Board to prepare the necessary plans, specifications and estimate for a public hearing. This was seconded by Mr. Figurelli which passed unanimously. Following the agenda, the next item was for the Board to review the petition for paving the alley north of Simpson Street and east of Forestview Road. Reviewing the fact sheet which indicated that 72.91i10 of the abutting property was represented by the owners' signatures on the petition. Mr. Figurelli made a motion to accept the petition and direct the Engineer for the Board to prepare plans, estimate and specifications for a public hearing. This was seconded by Mr. Edwards, Jr., and passed unanimously. The next item on the agenda was "Other Business" and the Engineer for the Board presented a fact sheet concerning an additional petition to pave an alley. The Board reviewed the fact sheet concerning the petition to pave the alley north of Washington Street and east of Asbury Avenue. It was indicated that 50.9% of the abutting property was presented by the owners' signatures on the petition. Mr. Edwards, Jr., made a motion to accept the petition and direct the Engineer for BLI Meeting Minutes - July 13,1998 Page 3 the Board to prepare the necessary plans, specifications and estimate for a public hearing. This was seconded by Mr. Figurelli and passed unanimously. There being no other business, the Chair adjourned the meeting at 3:30 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, August 17, 1998, in Room 3650 of the Civic Center at 3.00p.m. 1 ames S. Tonkinson City Engineer cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn M .e „ .. ..' „idh a�w �, 1I, " IiIMI.. itlll a ill 111 a „Wi , 1Y! . . IIAl ..a MINUTES FOR THE BOARD OFLOCAL IMPROVEMENTS FOR A UGUST 17, 1998 Present: Vanessa D. Burns, President for the Board William Stafford, Finance Director Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: None _ Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Monday, August 17, 1998, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 3:05 p.m. The first order of business was to review the minutes of July 13, 1998. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Edwards, Jr, The minutes were approved unanimously. The next two items on the agenda were the status reports of two special assessment street paving projects. The Chair tabled the two reports as the Attorney for the Board was not present at this time. The Chair drawing attention to Item No. 4, requested a status report for the following paving projects: • Special Assessment 1426 - The paving of the alley north of Hartzell Street and east of Hurd Avenue; • Special Assessment 1427 - The paving of the alley north of Grant Street and east of Forestview Avenue; • Special Assessment I428 - The paving of the alley north of Church Street and east of Ashland Avenue; • Special Assessment 1429 - The paving of the alley north of Cleveland Street and east of Flartrey Avenue; •.e.'� iE."� ff E t• �i ��t. E jP,tl _i4 A! .:. r ��, lhS �.. �i: Ff .�.. Et - BLI MEETING MINUTES - 9/17/98 Page 2 Special Assessment 1430 - The paving of CTA R.O.W. east of Barton Avenue. The Engineer for the Board indicated that all five special assessments were awarded under one contract to Dominic's Trucking, Incorporated and that the company had been having a problem obtaining the cages for the expansion joints, however, they had received the progress schedule recently as they had acquired the necessary cages which indicated that the work will begin the first of September, 1998 and that all alleys that can be excavated and completed this year will be completed and those that because of the weather condition cannot be completed will not be started, but will remain to be done in the Spring of 1999. Following the agenda, the Chair identified Item No. 5, which was the review of the alley petition for the proposed paving of the alley north of Noyes Street and east of Sherman Avenue. The Engineer for the Board distributed the fact sheet for this alley and a discussion ensued. It was noted that 50% of the land abutting the alley was represented by signatures on the petition. Mr Tonkinson reported that he had been contacted by the property owner on the south side of the alley and that the owner was in favor of paving the alley as a solution to the drainage problem as well as some of the traffic problems that existed. Mr. Edwards, Jr., made a motion to accept the petition and to direct the Engineer for the Board to prepare the necessary plans, specifications and estimate for a public hearing. This was seconded by Mr. Figurelli and the motion passed unanimously. At this time, the Attorney for the Board arrived and the Chair drew attention to Item No. 2 on the agenda which is the proposed paving; of Highland Avenue, Special Assessment 1362 status report. The Attorney for the Board indicated that she had been working; heavily on the Special Assessment 1421 and had not been able to prepare the necessary documents for Wilmette to review. The Chair then tabled this report until the next meeting. The next item on the agenda, Item No. 3 is the status of the proposed paving; of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard. Special Assessment 1421. The Attorney for the Board explained the legal and benefit objections as well as the number of objectors to the; proposed paving; at the existing cost of the assessments. She further explain the process and the need to go before the City Council in the Executive Session at its regular meeting; on August 17, 1998. A discussion ensued concerning; the legal aspects of the Court case on Special Assessment 1421. Kathleen Brenniman, having; completed her report, the Chair asked if there was any other _• u s n IF 4trCgduYi�G,•11�xIJ���iNiF�4e411+�i.�i.lIi} BLI MEETING MINUTES - 8/17/98 Page 3 business. Mr. Stafford inquired as to how the estimate for financing the alleys that are proposed for 1999, is determined. The Engineer for the Board explained the process as well as identifying that there were seven alley petitions that have been accepted by the Board of Local Improvements and that the plans and specifications will be prepared for public hearings to be held in January and February. The Chair then asked if there was any other business and there being none, she entertained the motion to adjourn. Mr. Edwards, Jr., made a motion to adjourn which was seconded by Mr. To'nson. The meeting was adjourned at 3:37 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, September 14, 1998 in Room 3650 of the Civic Center at 3:00 p.m. James S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn t I MINUTES FOR THE BOARD OFLOCAL IMPROVEMENTS FOR OCTOBER 12,1998 Present: Vanessa D. Burns, President for the Board Richard Figurelli, Superintendent of Water and Sewer Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: William Stafford, Finance Director Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Monday, October 12, 1998, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 3:08 p.m. The first order of business was to review the minutes of August 17, 1998. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Edwards, Jr. The minutes were approved unanimously. The next order of business was the proposed paving of Highland Avenue, Special Assessment 1362, status report. The Attorney for the Board said that due to the fact there was a lack of personnel in the office for several different reasons, she was unable to address the documents for this project which is needed for the land acquisition and the agreement with the Village of Wilmette. Next, the status report for the proposed paving of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham Place from Sheridan Road and Lake Shore Boulevard, Special Assessment 1421, was given by the Attorney for the Board. She indicated that the legal hearing was set for October 15, 1998 in the Circuit Court of'Cook County, however due to the need to prepare the necessary documents for the defense, she will be seeking a continuance to the third or fourth week of November. She indicated that she had also talked to the major objector, Ms. Gywnn Jennings and she (Ms. Jennings) concurred with the continuance. She further reported that eleven (11) out of the fifteen (15) assessee had agreed to the settlement presented by the City and that possibly a twelfth one would also join that group if certain information is transmitted to her. The Chair drew attention to Item No. 4 on the agenda, the status of the five (5) special assessment projects for 1998 which are under construction. The Engineer for the Board reported that Special Assessment 1430, the alley north of the CTA right-of-way and cast of Barton BLI Meeting Minutes-10/12/98 Page 2 Avenue has been completed in so far as its pavement is in place and the aprons to the garages restored, it is awaiting a proper period of time to seal the concrete. Special Assessment 1429, the paving of the alley north of Cleveland Street and east of Harney Avenue is completed with the aprons being currently installed. Special Assessment 1428, the paving of the alley north of Church Street and east of Ashland Avenue has been rough -graded and the sewers are currently being installed. Mr. Tonkinson also stated that due to the weather, the other two (2) alleys, Special Assessment 1427, the alley north of Grant Street and east of Forest View Road, and Special Assessment 1426, the alley north of Hartzell Street and east of Hurd Avenue will most likely not be started this year. In response to a question by the Chair, the Engineer for the Board said that four (4) aIleys were completed in the spring of this year which were carried over from last year and that the three (3) alleys that are predicted to be completed this year would make a total of seven (7) alleys for 1998. Ms. Bums requested any other business, and there being none, she entertained a motion to adjourn. Mr. Figurelli made a motion to adjourn which was seconded by Mr. Edwards, Jr. and the Chair adjourned the meeting at 3:25 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, November 9, 1998, in Room 3650 of the Civic Center at 3:00 p.m. James S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn o .0 iiwd, ui ► _ � ► I � i r ► I _ � 1 /i / ► "i Present: Vanessa D. BuKns, President for the Board William Stafford, Finance Director Zeltee Edwards, Jr., Superintendent of Streets and Sanitation James S. Tonkinson, Engineer for the Board Absent: Richard Figurelli, Superintendent of Water and Sewer Others Present: Kathleen Brenniman, Attorney for the Board The Board of Local Improvements met on Monday. November 9, I998, in Room 3650 of the Civic Center located at ? 100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 3: I0 p.m. The first order of business was to review the minutes of October 12, 1998. Mr. Tonkinson made a motion to accept the minutes as written which was seconded by Mr. Edwards, Jr. The minutes were approved. unanimously. Following the agenda, the next order of business was the proposed paving of Highland Avenue, Special Assessment 1363. status report. The Attorney for the Board reported that she had made contact with the attorney for Wilmette, Mr. Frenzer and had discussed the documents that were necessary to bring about the acquisition of land and the agreement with the Village of Wilmette. She stated that these agreements will be in order to transmit to the Village of Wilmette within the =_ next two (2) weeks. _ Next, the Chair drew attention to the status report for the proposed paving of Lake Shore Boulevard from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard. Special Assessment 1421, The Attorney for the Board reported that there %%ill be a leeal hearing: on November 30, 1998 in the Circuit Court of Cool: County and that all but three (3) or four (4) homeowners had accepted the City's offer for reducing their assessments. She also indicated that one individual wished to use the 1989 settlement figure and that was being considered. The Chair identified the next item on the agenda which was the status of the following alley paving! projects: Special Assessment 1426 - Alley North of Hartzell Street, East of Hurd Avenue-, B L I Meeting I4tinutes - 11/9/98 Page 2 • Special Assessment 1.127 - Alley North of Grant Street, East of Forestview Road; • Special Assessment 1438 - Alley North of Church Street. East of Ashland Avenue; • Special Assessment 1429 - Alley North of Cleveland Street. East of Hartrey Avenue; • Special Assessment 1430 - Alley North of CTA R.O.W.. East of Barton Avenue. The Engineer for the Board gave a report that Special Assessment 1428, the alley north of Church Street and east of Ashland Avenue; Special Assessment 1429, the alley north of Cleveland Street and east of Hartrey Avenue; and Special Assessment 1430, the alley north of the CTA right-of-way and east of Barton Avenue were completed and that Special Assessment 1426, the alley north of Hartzell Street and east of Hurd Avenue and Special Assessment 1427. the alley north of Grant Street and east of Forestview Road would be done in the spring of 1999 as the weather had closed in and the contractor was not being allowed to complete these two (2) alleys this year. He also indicated that letters would go out to the property owners of these two alley s informing them of the situation and identifying that these two alleys will be done in the spring of 1999. Next. the Chair identified a petition for paving the alley north of Main Street and east of Brown Avenue and requested that the Engineer for the Board give a report on the petition, lvtr. Tonkinson distributed a fact sheet which indicated that 60.8% of the abutting property was represented by the signatures on the petition. A discussion ensued concerning the S64,000.00 which was donated by the private developer when developing the property for Walgreens and the fact that this money would be used to pay the private assessment for this project. Nfr. Edwards, Jr.. made a motion to accept the petition and direct the Engineer for the Board to prepare the plans. specifications and estimate for a public hearing. This was seconded by I'vlr. Stafford and the motion passed unanimousl,.. Item No. 6 on the agenda was the Acceptance of the Final Cost for the following Special Assessments: • Special Assessment 1417 - Alley North of Howard Street. East of Barton Avenue; • Special Assessment I-113 - Alley North of Greenleaf Street. East of McDaniel Avenue: • Special Assessment 1419 - Alley North of Grant Street, East of Asbury avenue; • Special Assessment 1422 - Alley North of Main Street, East of Ridge Court: • Special Assessment 14_3 - Alley North of Keeney Street. East of Hartrey Avenue; y.,ls .� '' r, �,� ,�. �^'� � it �� l -.�,�ya,1�"��'P!�d'rli�lgl����lhrl.Alll�4M�iNR���•�Ili���-��i�:.4,�•;aMQA�;�°x�7�` BLI Meeting Minutes - 11r9/98 Page 3 Special Assessment 1424 - Alley North of Lee Street. East of McDaniel Avenue; Special Assessment 1425 - Alley North of Colfax Street, East of Marcy avenue. The Chair directed the Engineer of the Board to give the facts in each of the special assessments. Mr. Tonkinson reported that all special assessments were final inspected on September 10, I998 and found to be in conformance with the specifications and the plans and therefore were accepted as far as construction of the individual alleys. He then distributed a fact sheet for Special Assessment 1417. the paving of the alley north of Howard Street and east of Barton Avenue. The Chair drew attention to the total cost of the special assessment based upon the original contract as S251.724.60. �lr. Tonkinson indicated from the fact sheet that the final construction cost was S 163. 155.20 and that the engineering and _ legal cost each, at 4.5% of the construction cost. were S7,341.98. therefore. the aggregate amount of both engineering and legal was S 14.683.96. The total cost of the project therefore is S 1 "7.839.16 and therefore there would be a reduction in the final roll. 'Mr. Tonkinson made a - motion to issue the first voucher in the amount of S 14.683.96 to the City of Evanston for the - legal and engineering cost and that the Attorney for the Board be directed to file the necessary documents in the Circuit Court of Cool: County to bring about the final confirmation of Special Assessment 1417. The motion was seconded by Mr. Zeltee Edwards. Jr. and was approved unanimously. Next. the Engineer for the Board distributed fact sheets for Special .assessment 1418, the paving - of the alley north of Greenleaf Street and cast of McDaniel Avenue, and the Chair indicated that the cost of the Special Assessment based on the construction contract including the engineering .r and le�zal cost was 5116.974.44. The Engineer for the Board then identified the Final = construction cost for the project as $95.026.60 with the engineering cost equaling the legal cost at S4.276.20 and that the total final cost of this project is S103.579.00. Mr. Edwards, Jr. made a motion to issue the first voucher in the amount of$8.552.40 to the City of Evanston for legal and engineering costs and to direct the Attorney for the Board to file the necessary documents in the Circuit Court of Cool: Counts to bring about the final confirmation of this project. Mr. Stafford seconded the motion and the motion passed unanimously. I -he Engineer for the Board then distributed the fact sheet for Special Assessment 1419, the pa% ing, of the alley north of Grant Street and east of Asbur} Avenue %%ith the Chair drawing attention to the initial total cost of the special assessment being $f 33.961.00. The Engineer for the Board using the fact sheet then reported that the final construction cost for this project is Sl 22.045,90 and that the engineering cost %%hick equals the legal cost is S5.492.07. Therefore. the total final cost for Special Assessment 1419 is S133.030.0-4. Mr. Edwards. Jr. made a motion to issue the first voucher to the City of L%anston in the amount of Sli1.984.14 for engineering and Ieval costs and to direct the Attortrev for the Board to file the necessary documents in the Circuit Court ofCook County to bring, about the final confirmation for this special assessment. This was BLI Meeting Minutes - 11/9,98 Page 4 seconded by Mr. Stafford and was approved unanimously. Next. the Engineer for the Board distributed the fact sheets for Special Assessment 1422, the paving of the alley north of Main Street and east of Ridge Court. The Chair indicated that the initial cost based upon the contract cost and including the engineering and legal for this special assessment was $116,287.74. Nir. Tonkinson. referring to the fact sheet, identified the final construction cost as $91.586.40 with the engineering cost equaling the legal cost of $4,121.39. Therefore, the total special assessment cost is $99.829.18. i41r. Zeitee Edwards. Jr. made a motion to issue the first voucher to the City of Evanston in the amount of $8,242.78 for engineering and legal costs and to direct the Attorney for the Board to file the necessary documents in the Circuit Court of Cook County to bring about the final confirmation for this special assessment. Mr. Stafford seconded the motion which passed unanimously. The Engineer for the Board then distributed the fact sheets for Special Assessment 1423, the paying of the alley north of Keeney Street and east of Hartrev Avenue. The Chair drew attention to the total cost of this special assessment being $1 19.843.32 when based upon the contract price. The Engineer for the Board then reported that the final construction cost is $90,327.30 and the engineering cost which equals the legal cost is $4.064.73, therefore, the total cost of Special Assessment 1423 is $98.456.76. Lir. Edwards, Jr. made a motion to issue the first voucher to the Cit}- of Evanston in the amount $8,129.46 for engineering and legal costs and to direct the _ Attorney for the Board to file the necessary papers in the Circuit Court of Cook County to bring - about the final confirmation of this special assessment. Mr. Stafford seconded the motion which passed unanimously. 3 The Enaineer for the Board then distributed the fact sheet for Special Assessment 1424, the paving of the alley north of Lee Street and east of McDaniel Avenue. The Chair indicated that the total cost of this special assessment based upon the contract cost was $106,779,68. The Engineer for the Board then reported that the final construction cost is $82, 174.40 and that the engineering cost which equals the legal cost is $3.697.85, therefore, the total final special assessment cost for this project is $89,570.10. lvir. Edwards, Jr. made a motion to issue the first Voucher to the City of Evanston in the amount of S7.395.70 and to direct the Attorney for the Board to file the necessary documents to bring about the final confirmation of Special Assessment 1424 «hich %%as seconded by Mr. Stafford and passed unanimously. Mr. Tonkinson then distributed the fact sheets for Special Assessment 1425, the paving of the alle% north of Colfax Street and east of Marcy Avenue. The Chair drew attention to the fact sheet concerning the total cost of this special assessment based upon the contract cost which is $1 1:.84S.32. L'vlr. Tonkinson then reported that the final construction cost of this project is S85.998.10 and that the engineering cost which equals the legal cost is 53.869.91. therefore the total cost of this special assessment is S93.737.92. Mr. Edwards, Jr.. made a motion to issue the first %oucher in the amount of$7.739.82 to the Cit,. of Evanston for the engineering and legal cost and to direct the Attorney for the Board to file the necessary documents in the Circuit Court �_ � - ' {� ` h�M�#�ixiW!4�1A��*+'brlrq�A�E��+A�Nhera�i��M,F�, .ay• aP�:_,.�P:.:.,r>• BLI Meeting Minutes - 11/9/98 Page 5 of Cook County to bring about the final confirmation for the project, Special Assessment 1425. There being no further business, Mr. Edwards, Jr. made a motion to adjourn which was seconded by Mr. Tonkinson. The Chair adjourned the meeting at 3:45 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, December 14, 1998 in Room 3650 of the Civic Center at 3:00 p.m. Lames Tonkinson / City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn N Present: Vanessa D. Bums, President for the Board William Stafford, Finance Director Richard Figurelli, Superintendent of Water and Sewer James S. Tonkinson, Engineer for the Board Absent: Zeltee Edwards, Jr., Superintendent of Streets and Sanitation Others Present: Kathleen Brenniman. Attorney for the Board The Board of Local Improvements met on Monday, November 9, 1998, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The Chair called the meeting to order at 3:10 p.m. The first order of business was to review the minutes of November 9, 1999. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Stafford. The minutes were approved unanimously. The next order of business was the proposed paving of Highland Avenue, Special Assessment 1362 status report. The Attorney for the Board reported that she had been extremely busy with the Special Assessment 1421, the paving of Burnham Place and Lake Shore Boulevard and had not had the time to address the necessary documents that are needed for this project. She did indicate that she had been in contact with Mr. Frenzer, the Attorney for the Village of Wilmette, and had dialogued with him concerning these documents and would probably contact him within two weeks to begin the final preparation of the documents. The Chair following the agenda, noted Item 3, the status of the proposed paving of Lake Shore r Boulevard, from Dempster Street to Burnham Place and Burnham Place from Sheridan Road to Lake Shore Boulevard, Special Assessment 1421. The Attorney for the Board reported that a settlement had been reached with the objectors on this special assessment and that she was authorized to increase the deduction of the special assessment for four (4) objectors by $700.00 - in addition to the reduction of the special assessment of 36% of all assessments. The Chair then asked what the next steps would be, to this Ms. Brenniman replied that she is awaiting the signed agreements with all objectors and at that time, she intends to file an amended roll with the Court of Cook County so as to bring about the paving of this project. Under "Other Business," the Attorney for the Board reported that the seven (7) alleys that had been completed, Special Assessments 1417, 1418, 1419, 1422, 1423, 1424, and 1425, had the ay R "Alum BLI Meeting Minutes - December 14, 1998 Page 2 necessary papers filed in the Court of Cook County to bring about the final hearing and confirmation for all alleys on December 28, 1998 at 3:00 p.m. The notices were published and as soon as the certified copies of publication come to the City, certifications will be filed in the Circuit Court. At this point, Ms. Brenniman wanted it read into the record that the Engineer for the Board had given her great assistance in Special Assessment 1421 in deciphering the technical aspects of the objectors. The Chair supported this direction. AIso under "Other Business," the Engineer for the Board reported that his office had received one petition, however, it came in the middle of December and therefore would not be a part of the special assessments for public hearings in February and March of 1999. He also noted tnat the Guidelines for the Special Assistance Program are sent along with the blank petitions so that the petitioners may discuss the program with the individuals as they contact them for their signatures. The Engineer for the Board also reported the alley north of Main Street and east of Brown Avenue was designed and that the engineer's estimate indicates that there will be some payment by the property owners along the alley even with the contribution of $64,000.00 by the WaIgreens people. A discussion ensued after which the Engineer for the Board said that as to whether they will have a payment or not, will depend on the amount of the bid and the contract award. There being no further business, Mr. Figurelli made a motion to adjourn which was seconded by Mr. Stafford which passed unanimously and the Chair adjourned the meeting at 3:23 p.m. The next regular meeting of the Board of Local Improvements will be held on Monday, January 11, 1998 in Room 3650 of the Civic Center at 3:00 p.m. ames S. Tonkinson City Engineer JST:sc cc: Roger D. Crum Kathleen Brenniman Kathy Brown Mary Morris Civia Dunn