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HomeMy WebLinkAboutMinutes 1997 - 1998EVANSTON HUMAN RELATIONS COMMISSION REGULAR MEETING 2100 Ridge Avenue Wednesday, January 22, 1997 7:00 P.M. - Room 2402 P11u !u ! t o 51 35rayl David Bradford -Chair, Louie GomezVice Chair, Chair, Robert Burks, Sandra Houston, and Ann Johnson Renee Summers and Nancy Bailey Lloyd McBell and Edna McIntyre Paula A. Haynes -Interim Executive Director, Chris Williams- Fair Housing Investigator/Educator, and Dorothy Thrower, Secretary Brenda Huff -Human Relations Specialist G(lESTSMSITORS Karen Chavers, Evanston Neighborhood Conference, James Wright, Korliss Ross, Sylvia Richard, and T. Galbreath David Bradford -Chair Call to order Commissioner Bradford called the meeting to order at 7:05 p.m. IL Introduction of guests and visitors Mr. Wright said that he resides in the 1700 Block of Darrow and his purpose for attending the meeting was to bring before the Commission, a neighborhood concern regarding the storage of garbage in that area by Active Services. He said that he and his wife have talked to different individuals but have not received any assistance. All of the collected garbage is stored in the back of the homes on Active Services' site which is piled very high and openly visible. During the summer it is an impossibility to leave their windows open because of the odor which is more than "awful". As an alternative to his efforts, he and some of his neighbors have put together a petition. In response to Commissioner Bradford's question of people he has communicated with regarding this issue, Mr. Wright said that Mayor Morton was one of the individuals he talked with and she told him to bring his concern before the Commission to see if there was anything they might be able to do. HUMAN RELATIONS COMMISSION MINUTES Page 2 January 22, 1997 Commissioner Bradford informed Mr. Wright that there are specific health regulations regarding the appropriate and proper storage of waste. Ms. Haynes suggested that he talk with someone from the Health Department if he hasn't already and said the Commission would look into his concern and advise him as to what recourse he has. She said she would take a look at the garbage site and then talk to the Health Department and try to get some answers from Streets and Sanitation. III. Approval of the October 23, 1996 Minutes Approval of the October 23,1996 minutes were deferred for approval at the February meeting due to the lack of a quorum. IV. Staff Reports Paula A. Haynes Ms. Haynes reported that Ms. Williams, Ms. Huff, and she, attended a dialogue on "Racism" December 4, 1996, sponsored by the Human Relations Foundation of Chicago. Judge A. Leon Higginbotham, the guest speaker, talked about his new book "Shades of Freedom". In early December, 1996, she met with the City Manager extensively regarding the Commission and it's direction. He told her that at this point he was not inclined to change things and will leave them as they are for a period of time because they seem to be working. Prior to the Christmas Holidays, she attended the annual Chanuhkah lighting in Fountain Square. The Fair Housing Program request for funds for the coming fiscal year were approved. Also in December she attended a meeting with the Real Estate personnel of Baird and Warner in their Evanston office to make them aware of the Fair Housing Program. Baird and Warner has developed a video tape for the purpose of attracting minority agents. At that same meeting she received a video that was put together by the Village of Oak Park that was designed to attract White people to move into their community. To conclude her staff report, Ms. Haynes said that she continue to be a member of ETHS School improvement Team. They submitted the Home Base Proposal to the School Board for their consideration at their last meeting. At this point in the meeting Ms. Ross and Ms. Richard who are residents of the 1700 Darrow neighborhood entered the meeting to address the Commission with the same concerns expressed by Mr. Wright. They too had been told, as was Mr. Wright, by Commissioner Burks, that they could bring their concerns before the Commission. Ms. Ross said her complaint was directed at Active Services with particular emphasis placed on the "awful" odor that permeates the air, especially during the summer months. Ms. Galbreath said she had attended the meeting on behalf of her parents who reside in the same area, the neighborhood where she grew up. She said that most of the residents have been there for over 50 years and it's predominately a senior citizens area. She contributed the senior factor to the minimal ffUMAN RELATIONS COMMISSION MWMS January 22,1997 Page 3 number of residents who attended the meeting and due to safety and weather concerns. Because of the odor, those residents are unable to enjoy outdoor activities. She said she does not believe that Active Services or BFI have ever attempted to communicated with the residents to make some assurances of the air quality or what and if there is anything they are trying to do about it. To have a company this size ignore communicating with the people in that area regarding air quality and other environmental issues is an embarrassment for Church Street, given that adjacent from it sits one of the largest high schools in the country. The City as a whole shares in this embarrassment especially since it has such a focus on the revitalization of the downtown area. For the record she also said she believes this would not be tolerated in other parts of Evanston because in watching the history of Evanston, firms such as waste management are usually found in a minority area. Minority residents may not know all the right people to contact at the right time from a preventative stand point, but often other areas know when something is going to occur and they take those steps then or they are in tune enough to take action. If businesses such as this are placed in another area, they have certain restrictions and will work out with some element of a plus for that area. Most of the time minority residents are a step behind those kind of efforts and learn after the fact that certain issues should be addressed. Commissioner Bradford said that environmental and racism that Ms. Galbreath has eluded to is an absolute proven fact and fortunately people are beginning to wake up to the fact that the politically disenfranchised are bearing an uneven and unfair share of these kinds of disposal sites and kinds of problems that the neighbors are attesting to. The citizens said they believe that their "very big" problem with rodents and skunks is due to the availability of garbage at the site. Commissioner Houston said that since this issue stretches beyond the City of Evanston, she would encourage the residents to contact individuals of the company in Maywood. She also told them to contact not only their Alderman but their Congressman and State Legislator because this is an environmental issue which is handled by the State. Again the Commissioners and 51s. Baynes assured the residents that they would look into this matter by visiting the site and communicating with the appropriate agencies in an effort to assist them. At the request of Mx Haynes the meeting agenda was altered so that Ms. Chavers of the Evanston Neighborhood Conference could address the Commission. VI. Information Item A. Karen Chavers said she wanted to attend the meeting to provide information to those Commissioners who are unfamiliar with ENC's history and what it is that they do to assure HUMAN RELATIONS COMMISSION MINIffES January 22,1997 Page 4 those Commissioners that they stand concerned for the quality of life as does HRC. During the past two (2) months ENC has been working with HRC to develop a model project in south Evanston to do some comprehensive neighborhood base planning to respond to the kinds of realities that exist. ENC's mission during the past ten (10) years has been to work together in the grass roots with citizens to organize neighbor efforts as was demonstrated earlier in the evening by the citizens that attended the HRC meeting, to look at the kind of resources that can be tapped into and build a bridge that is viable in order to achieve those efforts that are desired. All residents are charged as tax payers and community state holders with the responsibility of ensuring that every neighborhood throughout Evanston maintain the same quality of life that Ms. Galbreath eluded to earlier. As agencies look at shrinking dollars and the City being in the budget season, and as there are shrinking doUars across the board, the questions of what will Welfare Reform mean for Evanston, what will the lack of affordable housing mean, and how will the City maintain it's racial and economic diversity with reality, are things that have to be worked on and addressed. She assured the Commissioners that ENC is interested in supporting the directives and projects that are on the Commission's upcoming agendas. Some of the ways ENC found to he most supportive as focused on in 1996, is to address the products that financial institutions offer and the realities that exist in our neighborhood, particularly when we look at the broad economic diversity that is not often seen in PSA clips or those photos that describe the Evanston community. Evanston is unique but not often in the ways that it is defined. What ENC try to do in a pro -active partnering way is to work the mechanisms that are available, rind out what the realities are and use the neighborhood community center or school or partner with another group that already has a mechanism in place that help individuals. She said the HRC staff has participated in their community issues and have provided many of the resources during the past t%vo(2) years and they have welcomed that partnership and in turn offer their resources to the Commission. In conclusion, Ms. Chavers encouraged the Commission to call upon them as their services are required. Ms. Haynes said and Ms. Chavers met the day before and talked about working together to do some tenant training that will take place sometime during the first of March. Commissioner Houston told Ms. Chavers that she is familiar with ENC and wanted to commend her and the staff on the work they are doing and believe that as a Commission, the more they can partner with other organizations to pool their resources, the more effective they are for residents of the City. Commissioner Bradford echoed the sentiments of Ms. Haynes and Commissioner Houston to Ms. Chavers and said that he sees a need for more agencies to work together in combining their efforts to become more effective in serving the community. He said he welcome and embraced ENC through her, and offering that partnership allows the Commission to become more effective in their mission. HUMAN RELATIONS COMMISSION MINUTES January 22,1997 Page 5 Ms. Haynes said she will make sure that all parties involved will be notified as to the concerns and copied to all the Aldemen and Representatives. She said she felt it was imperative that some research is done before a letter is written and that she would to do that research. Everyone was in agreement. The agenda reverted back to item IV, A. Staff Reports Chrisceous Williams, Fair Housing In vestigator/Educator M. Williams gave a verbal overview of her written report. She reported there was not a lot of activity regarding new cases and there are still two cases pending. FH95-04 currently is still in the process of conciliation. An original offer of S31,000 was made with regard to FH96- 03 but a counter offer of S35,000 has been made and she is waiting to see if the Complainant will accept that amount. She said the other cases reported on are self explanatory as well as the one new case. Another new case that was omitted from the report involved a business issue. The status of that case is in conciliation. Mention was made as Ms. Haynes had reported earlier of staff attending a dialogue on "Racism" in Chicago. Staff attended a candle fighting during the month of November for Victims of Aids. She attended two meetings of the Internal Planning Team of which she is a member and she is working to develop an outreach plan for the Fair Housing and Landlord/Tenant Programs. In conclusion, staff conducted fair housing education outreach to Farnsworth Hill and distributed Jeffrey Dollars to children of needy families to purchase toys for Christmas in December. Commissioner Houston expressed concern that perhaps the Commission had not been as pro- active to the residents of the 1700 Darrow neighborhood as they could have been. She said she would suggest that the Commission write to the waste management company indicating that some residents had brought their concerns to the Commission's attention and copy that Ietter to the Aldermen and State Representatives. V. Discussion Items A. City Council Meeting on January 27, 1997 hls. Haynes and the Commissioners who were going to participate in addressing Council regarding the Commission agreed to meet after the regular meeting that evening to discuss their presentations. B. Committee RCS Report from Sub -Committee re. "Racism; Commissioners Summers, McBefl, and Bailey will be placed on February's meeting agenda to define their working platform. HUNUN RELATIONS COMMISSION MINUTES January 22, 1997 Page 6 VII. Action Items A. Response to EPOA The Commission's response to EPOA's article that was written by it's president regarding the significant issues affecting rental housing in Evanston in the form of a motion. t/ l! tL ■ t tt fl!! ! lL t t (! I t(1 ([ t [ t!! [ [ !1 _ tl 1 ►I �� Rli. r ► t I t / I [ 1! 1 11 U !1 I ! ► [ 1n r 1 [ It ! [ t e 1 ► ► ► [ 1 1 1 t 1[ I Commissioner Houston said she would draft a letter in accordance with her motion and have it prepared prior to the next meeting. B. Response to District 65 Issue Ms. Haynes provided the Commissioners with a copy of a document that was given to her which was written and distributed to students of King Lab school prior to the tour of a Latino neighborhood in Chicago. The document was entitled "Rules For Touring The Barrios". He said he felt obligated to respond to this flyer because many kids in the north end of Evanston attend the King Lab School and since he own a business there, some of those kids in at that grade level are his customers. Some parents called him personally and commented that they could not believe their children were suppose to follow such directions and that the teacher would do such a thing. Commissioner Gomez said he had hear about the flyer but was in total disbelief once he read it. It was found that the teacher who prepared the flyer admitted that she had been doing this for the 27 years that she has been taking students to different areas of the City. The issue was discussed in depth and of particular concern to the Commissioners, was what kind of damage was done to the children and whether the instructors should be given some type of sensitivity training. They definitely felt the teacher should apologize to the students for giving them untruthful and perhaps damaging information. It was finally decided that Ms. Haynes and Commissioner Johnson would collaborate in writing this letter to the teacher who distributed the flyer to the students and make send copies to the Principal of King Lab. The letter will naturally request that a response is given by a specific date. If there is no response from these individuals, then the second step will be request a meeting with members of the School Board and if that is unsuccessful, then a copy of the letter will be sent to the Evanston Review. ER MAN RELATIONS COMMLSSION MINUTES January 22, 1997 Page 7 C. Election of Officers This agenda item was tabled for the February meeting. VIIL New Business None IX. Old Business None X. Other None XL Adjournment There being no further business a motion was made to adjourn the meeting at 9:30 p.m. The v;otion was seconded. Respectfully submitted by: 1�;7 Pf. C �Z� Dorothy R. Thrower, Secretary Evanston Human Relations Commission I I EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 MINUTES Wednesday, February 26,1997 7:00 P.M. - Room 2402 David Bradford -Chair, Louie Gomez -Vice Chair, Edna McIntyre, Lloyd McBell, Nancy Bailey, and Robert Burks Sandra Houston, Renee Summers and Ann Johnson STAFF PRESENT: Paula A. Haynes -Interim Executive Director, Chris Williams -Fair Housing Investigator/Educator, and Dorothy Thrower, Secretary GUESTS/VISITORS: Clarence Williams-Medill School of Journalism/ Graduate Student, and Debbie Harmsen-Medill School of Journalism PRESIDING OFFICIAL: David Bradford -Chair 1. Call to Order The meeting was called to order at 7:02 p.m. I1. Introduction of Guests/Visitors The visitors introduced themselves. III. Approval of the October 23, 1996 and January 22, 1997 Minutes Approval of the October 23, 1996 and January 22, 1997 minutes were deferred until the March 26th meeting, clue to the lack of a quorum. HUMAN RELATIONS COMMISSION MINUTES Page 2 February 26, 1997 IV. Communications A. Staff Reports Paula A. Haynes, Interim Executive Director Ms. Haynes reported that she sustained an injury to her leg on January 25th and as a result of that injury she did not work that week. She attended budget hearings on February 1st and 8th. There were no questions raised about the Commission at the February 1st meeting, however, at the February 8th meeting, Alderman Feldman had some questions about the Commission. Copies of that Council meeting which contained his comments (half way through page S and continued on page 6), were distributed to Commission members for them to read and discuss. In response to Commissioner Bradford's concern to Alderman Feldman's notation that ADR cases had dropped from 239 to 50, Ms. Haynes said those figures are shown in the budget and are a result of the way calls have been counted in the past, but her re-definition/re-classification of cases being mediated and phone conversations with a client made the difference. Nis. Haynes said she had amended the Landlord/Tenant Ordinance to include the Lead Paint Disclosure that was introduced at Council on February loth and was approved on February 24th. She mediated an issue between Cherry Pre -School and one of their neighbors. As a result of this mediation, she found out that these individuals had some contact with the Police which concerned her because there were seven different Officers giving seven different opinions, which further complicated an already difficult situation. She met with the Police Chief the following day to talk with him regarding their process and referring issues to Human Relations for Alternative Dispute Resolution or mediation. The Police Chief informed her that their department was in a problem solving mode, which she concurred with but told him that with the seven contacts the problem still was not resolved. Further, if there is no clear cut violation of an Ordinance or law then she felt the matter should be referred to Human Relations. Her perception was that he did not buy into her recommendation however, he did give her the opportunity to participate in their in-service training in April and will allow her one-half hour to talk about Alternative Dispute Resolution. Notices have already been sent out to all of the businesses for the Summer Youth Employment Program. She was instrumental in an effort with Jay Terry of Human Services and Jim Wolinski of Community Development in preparing a document to post on buildings and tenant apartments, to notify them whenever water is going to be shut off due to none payment of a bill by the landlord, and what their alternatives are as tenants to keep the water from being shut off. She attended a meeting last week the Chicago Human Relations Foundation Health Summit. There were approximately 60-70 other human relations/race relations agencies that participated i.e. people from the Jewish and Hispanic communities and individuals from the Chicago Hate Crime Unit. The Press came to cover the meeting but they were not allowed in because it was determined that the Press is more often the cause of many of the problems regarding race relations because of HUMAN RELATIONS COMMISSION MINUTES Page 3 February 26, 1997 bias reporting. As a result of this meeting, it was concluded that it is necessary to pull expertise, share information, learn and understand problems on a personal as well as structural basis, and that they develop a partnership. This group made a commitment to meet every two months. She attended the Council meeting the past Monday evening. The budget was approved. Two thousand dollars was deducted from the Human Relations budget to help fund a Police Officer for the Crime Corridor. The Crime Corridor has been defined as Dodge Avenue from Simpson to Main. Ms. Haynes said she believes this is an issue that the Commission should take a look at and get involved in. Commissioner McBell asked Ms. Haynes if a Police Officer would be patrolling the aforementioned areas sometime after dark or between dusk and maybe during the day? Ms. Haynes said that during the Council meeting this issue was presented and the Police Chief was unable to articulate with any degree of certainty as to how this would work. The Police Department had asked that the Crime Corridor be monitored by having a Police presence there seven days a week. The Officer will be in a car rather than be on foot patrol. There are still questions to be addressed. Commissioner Bradford nQted that on page 6 of Council's minutes, it appears that there are three Aldermen who have openly expressed their understanding and support for the activities of the Commission, and asked Ms. Haynes if the Commission is scheduled to appear before Council on March 10th. Ms. Haynes responded to Commissioner Bradford by clarifying his notation in that Council is talking about support for the Department and not the Commission, because there is a distinction between the work that staff does and the Commission. One of the main issues is that the Commission is not visible within the community, which is a Commission function and not staffs. She made particular reference to Alderman Feldman's comments about "the visibility of the Commission in the community". Commissioner Bradford disagreed with Alderman Feldman's comment regarding the Commission's "visibility in the community". He said that during the past year the Commission co -sponsored the Crime Symposium under their auspices along with the NAACP, they were effective in acting as a mediator in helping to resolve the District 65 school issue, and their involvement in the Girls[Boys H.O.M. E. issues. These are instances where Commissioners played a most active role in the facilitation and implementation issues. Commissioner McBell said that for some time he has wanted to be on the Commission. He expressed concern that during his tenure on the Commission, it is his opinion that they have not been as active in their role as required. There are problems in Evanston that need to be dealt with. HUMAN RELATIONS COMMISSION MINUTES Page 4 February 26, 1997 Evanston is a wonderful town; a lot of resources and a nice place to live but unfortunately there are some problems. Instead of dealing with the reality of Evanston, the Commission seems to want to deal with the perception of Evanston. Specifically, he addressed the issues of killings that are taking place in certain areas, crime, and having the police being held accountable to address these issues. For instance when the incident that happened on Jackson Street a few months ago, those individuals needed a voice and they didn't have one because the deck was stacked when they walked into the public hearing. The very people they were complaining about were the most instrumental speakers on the panel. This he felt was very unfair to the residents of Jackson because they were the ones who needed representation - not the Police Department - not the City. They are taking care of their own business so who stands for the people on Jackson. Putting on a forum for people to talk is not the solution. There is enough going on in Evanston that needs attention but not by the Police because they cannot solve social issues. The Police are called when it's beyond negotiation. If there are other issues that the Commission is not aware of then they need to make it their business to find out. Commissioner Bradford said he agreed with much of what Commissioner McBell talked about and he has had this conversation a few times with different people on the Commission. He said that he thinks it is important to understand that first and foremost as citizen volunteers, they all bring to the table different abilities and willingness with regard to how much of a time commitment they all can make with whatever particular interest the Commission as a whole decides to pursue. Some Commissioners have more time availability and some have more commitment and they all should be lauded for sacrificing their personal time to do something for their city and whatever they can do as individuals and as Commissioners is important. He responded to the Police issue and the Crime Symposium that was held the past summer by saying he's disappointed that the Commission, the NAACP, and the Black Ministerial Alliance have not kept the commitments that ►vas made to those citizens who attended the forum last summer. Much of that momentum he continued, is out of the hands of Commissioner McBell personally who is a sub -committee member on the project with the Black Ministerial Alliance and a liaison to the Commission, but again he expressed disappointment that those aforementioned groups have not yet been able to format a suggested police civilian review board that has to be presented before Council and he has no idea what the present status is of this project. Although the Commission has not come close to accomplishing many of the things planned, and things that he hoped would/could be done, they certainly have tried to do many of those things. One of his primary concerns has been enforcing the Residential Landlord Tenant Ordinance, specifically the area of tenants who are being cheated and having their laws and rights abrogated by landlords who are in violation of returning security deposits with the specified interest due. Not through the lack of trying, but there have been departments who do not seem anxious to enforce the Ordinance. More can and will be done by the Commission. HUMIAN RELATIONS COMMISSION MINUTES Page 5 February 26,1997 In response to Commissioner Bradford's question as to whether the Black Ministerial Alliance has a time frame for putting the civilian review board in place, Commissioner McBell said that Reverend Curry told he and Bennett Johnson/NAACP, that he and his Alliance are meeting with the Mayor, the City Manager, the Police Chief, and when they finish formulating the package, everyone will be informed of such. Chrisceous tVilliatns, Fair Housing Investigator/Educator Ms. Williams said her written report was self explanatory but reported that case number FH96-03 is running on an extension. The case involves jurisdictional issues and possible statue of limitations i.e. rental of commercial property. The case is currently being reviewed by the Executive Director due to interest in the case by other parties brought in by the Complainant. There have been two new cases filed with the program but the charges have not yet been determined; they are FH97-02 and FH97-03. She said she prepared a report for the Executive Director on all the cases she has received during her tenure with the City. There a meeting of the Internal Planning Team which was an open discussion regarding Evanston being an impacted area with regard to Section 8 holders and the segregation that is being seen in terms of the acceptance of the program. The required quarterly report was prepared in accordance with the CDBG funding request. In response to Commissioner Gomez's question regarding meetings with the Realtors, Ms. Williams responded that they are going very well and in addition to the training that took place in January, she and Ms. Huff have other Realtors to meet with. Again she reiterated that she is working on an outreach method for her own program because she believes there are many fair housing issues out there but people are not getting the message and there needs to be more outreach on her part in regards to what fair housing means. Nis. Haynes interjected that the outreach plan is part of the budget objective; it's an expectation and is a tool for measuring program activities. B. Committee Ren,W (1) Civilian Police Oversight Committee Although this agenda item was covered in his earlier remarks regarding Commission activities, Commissioner MleBell suggested that at this particular time, it would not be in the best interest of the Commission to pursue the status of the civilian review board project. hls. Haynes said she thought it would be appropriate for the Commission to prepare some communication to the Black Ministerial Alliance, expressing support for their efforts and to offer any assistance they may need and that the Commission look forward to participating, aiding and assisting them in the future. She will prepare this document. HUMAN RELATIONS COMMISSION MINUTES Page 6 February 26; 1997 (2) Racism Commissioner Bailey said there has been no contact by that sub -committee. Y. Discussion Items A. Update - Neighbors Complaint re. Garbage Transfer Station Ms. Haynes reported that she has learned that this is a legitimate garbage transfer station that the Darrow neighbors have complained about. Further, it is her understanding that the garbage does not stay there overnight because it is removed. The City had dumped garbage there too so that the drivers would not have to go out to the landfill but the superintendent told her they no longer dump there Representative Schakowsky's office has gotten involved in this issue; the neighbors have contacted EPA as well as Congressman Yate's office. Everything regarding the dump site property is very legal in terms of zoning. Ms. Haynes said she contacted the Health Department and had them check for rodent complaints; very few have been called in during the past year or so. The dump site has not proven to be a problem with rodents. At this point she does not know what the EPA or Schakowsky's office is doing but for all intent and purposes based upon the information learned at this point, there have been no violations committed. If the dump site was in violation, the EPA would have shut them down sometime ago because they have very strict guidelines. Per Commissioner Bradford's request, Ms. Haynes said she would make sure that all EPA regulations are being adhered to. B. Update -Hate Crime Ms. Haynes showed the Commissioners pictures of the hate crime scene that happened on February 3, 199,7 to (lie owners of a Korean Dry Cleaners. She obtained a report from the Police Department wherein a decision was made at that time stating the case would be "NFA". The suspect that the Police had was an employee who passed the polygraph test. The Police are confident that the individual is not the person who committed the crime. After an in-depth discussion as to whether or what type of role the Commission wants to play in this matter, and after several suggestions from Commissioners and staff as to the kind of activity could be held or sponsored or doing some educating on racism, the agreed consensus was to go with Commissioner McBell's suggestion of having a "Unity Rally". Commissioner McBell said the "rally" would be a good opportunity to give the residents of Evanston an opportunity to demonstrate their distaste and intolerance for this type action, thereby allowing the Commission to be the instrument of putting on such an activity. He said they could do two things at once by HUMAN RELATIONS COMMISSION MINUTES Page 7 February 26, 1997 addressing the fact that the Evanston community needs to made aware that racism is well and alive here and not only does this particular incident demonstrate such, but to acknowledge that there are other forms of it; at the same time this could be a time to bring together all of those individuals who wish to participate and show they will not accept such behavior. Commissioner Gomez said that by putting on such a demonstration, the Commission is making citizens aware of not only what happened on Central Street but of other incidents that are happening all over the City. He said that as a business owner on Central Street, he can guarantee that other merchants were unaware of this incident and with racism on the rise again more things are apt to happen. One month ago four businesses across the street from him on Central Street had their windows broken and three out of those four were Korean businesses. At this point in the meeting there was an attempt to establish a date and what other agencies the Commission wanted to partner with to bring about this effort. Ms. Haynes interjected a comment to the Commission stating that they should first define the basis of the project and second, what methods will be used to achieve such a project. Commissioner Summers said she thinks it is a great idea for the Commission to piggyback with other organizations who have similar goals. She is involved with the Professional Advisory Commission of the Evanston Mental Health Association and what they are looking at is conflict resolution, which is a broader area. If people have disagreement, from which hate crimes like this evolve and people don't get along, the way that they show their intolerance of other people is by, unfortunately, resorting to acts like this. So what they are trying to do through the Evanston Mental Health Association and from different organizations such as the Allen Alston's Safety Recommendation that came out of the High School, is to gear a series of workshops to the community and offer healthier ways to resolve conflict other than violence within families or things like hate crimes. Different resources other than Human Relations Commission could be utilized such as the Mental Health Association. To have more organizations involved in this effort with similar goals, then more people are working towards the same end. Commissioner Bailey asked Ms. Haynes if she could give the Commission some idea as to what they should do first with regard to this project? With the permission of Commission Bradford (Chair), Mr. Gomez was recognized to make a statement before Ms. Haynes answered Commissioner Bailey's question. Commissioner Gomez said that the reason he thought the Commission should focus their rally on the Central Street area is because he does not think the merchants on Central Street know what's going on and different communities in this City have to know this is going on in front of them. HUMAN RELATIONS COMMISSION MINUTES Page 8 February 26,1997 Sometimes people need to be shocked in order to wake them up. Commissioner Summers said the Mental Health Association will still provide their workshops to the community whether the Human Relations Commission is involved or not. Ms. Haynes she thinks that outward demonstration is very appropriate, visibility is critical and essential. People need to be educated. Individuals within the Police Department commented that this an isolated incident. Chicago has a great number of hate crimes and it is historically known that what happens in magnitudes there happens in Evanston. There may be only one now but next year there could be several. She said the Commission needs to be demonstrative, they need to educate people and bring someone in to educate the Police Department on hate crimes, the Commissioners as individuals could use some education on hate crime, and the community could use some education on hate crime. Therefore, someone who is knowledgeable, has the experience and knows how to deal with it should be the educator. When she met with the Chicago Human Relations Commission last week, she learned that most hate crimes are committed by teenagers which mans involving the school system in this process. Commissioner Summers said she agreed with Ms. Haynes but work should be done with the families because this is where kids learn this behavior and not just by going to school. Ms. Haynes said she agreed with Commissioner Summers and by putting on an educational forum you reach the parents, the school, and the community. People need to understand that education not only impacts the people whom these crime are inflicted against but it impacts everybody even if they are not the direct recipient. She said following the rally there should be place to put on the education part of this project. After further discussion Ms. Haynes suggested that the Commissioners allow staff to work on this project in regard to doing the outlining (obtaining permits if need be for parks, perhaps design a piece to promote it and identify those agencies who might want to be involved ) and finding someone who is available to do the educational piece. As soon as this is put together, the information will be made available to Commissioner before the next meeting and they can decide what they want to do. All Commissioners were in agreement with Ms. Haynes suggestion. C. March 10 City Council Presentation Ms. Haynes reported that because she sustained an injury to her knee, the presentation regarding Commission activities scheduled to take place on January 27th before Council was postponed until March M. The presenters were going to be Commissioners Bradford, Houston, Johnson and HUtiIAN RELATIONS COMMISSION MINUTES Page 9 February 26, 1997 her. However, Commissioner Houston will not be able to make her presentation therefore, the other presenters will have to meet and re -organize the presentation. She and Commissioner Bradford encouraged the other Commissioners to attend the Council meeting due to the importance of this issue. D. HRC 30 Year Anniversary Ms. Haynes said that the enabling Ordinance for the Commission body was signed July 15,1968, which means next July the Commission celebrates it's 30 year anniversary. Given the earlier discussion with regard to the Commission has had some difficulty doing things and being active, she thought this would be a great way to gain some credibility with regard to it's work. She asked them as well as staff to come up with something that exemplifies the nature and purpose of the Commission, i.e. a logo or theme that would appear on everything that comes from not only the department but from the Commission. It is important to anticipate the cost so monies could be incorporated -into next year's budget. E. City Code Review Ms. Haynes distributed communication from the City Clerk's Office with the enabling Ordinance attached to it. Some time ago, the Mayor appointed a committee to review all of the Ordinances and Resolutions that create Boards, Committees or Commissions. They are asking everyone to look at them to see if they would like to recommend any changes and to make sure they accurately reflect the work and reason of the Commission. Since the Commission has expressed concern regarding issues that they are not empowered to address, now is the opportunity to make those amendments. She has to report on the Codes after the March 23rd meeting and suggested that perhaps a Special liceting should take place prior to the regular meeting in March. Commissioner Bradford agreed with Ms. Haynes and said staff should inform absent Commissioners of such a meeting when a date is decided. E. Oak Park's Video This agenda item will be viewed at another meeting. VI. Information Items A. Update - EPOA Nis. Haves said she spoke with Commissioner Houston who was drafting a letter regarding this item, but was not real clear as to what she should say because of the innuendo and the President HUMAN RELATIONS COMMISSION MINUTES Page 10 February 26, 1997 not coming right out with anything else other than what was in the newsletter. Commissioner Houston was suppose to fax a copy of her draft to Ms. Haynes but she never received it. Since that writing by the EPOA, they have prepared a questionnaire that has been sent to all of the sitting Aldermen and all of those who are running for Aidermanic office, asking them to respond to a couple of questions. Those questions are: (1) What departments/functions services could be eliminated from the City budget? And (2) What's causing the decline of neighborhoods? She said that since Commissioner Houston was having some difficulty drafting her letter in conveying the concerns of the Commission accurately, perhaps the Commission would like to invite the EPOA to a meeting to hear and discuss their views. After some discussion as to whether a letter should be written expressing their concerns, there was unanimity amongst the Commissioners that Commissioner Bradford would write a letter to EPOA regarding their concerns and Also express a desire to work together in the community to see if there is a way that all people, regardless of socio-economics, cultural or ethnic backgrounds can live, together in harmony. B. Continuing the Conversation - The Human Relations Foundation of Chicago Nis. Haynes said that she and staff will be attending follow-up dialogue with the Human Relations Commission in Chicago the following Monday. The purpose of sharing this information with the Commission was to give them an idea of what other human relations entities are doing with regard to the various issues of interest to them and it might be something they want to do in the future. C. Landlord/Tenant Brochures Ms. Haynes said the Landlord/Tenant brochures have been created. They have been printed in the Spanish as well and the Department is in the process of disseminating them throughout the community. V11. Action Items A. "Touring El Barrio" - Response from Nis. Helbig Nis. Haynes said Nis. Helbig did not respond to the letter that was written to her on January 31, 1997, as requested by the Commission which was Plan a. The School Superintendent, Darwin Johnson, was cc'd but thee was no response from him either. Therefore, the Commissioners asked Nls. Haynes to write him a letter to request time on their agenda at an upcoming School Board meeting. Commissioner Gomez said he would attend that meeting. At the last meeting, Commissioner Johnson said she would call to request a meeting with Ms. Helbig to clarify her lack of response. HUMAN RELATIONS COMMISSION MINUTES Page 11 February 26, 1997 B. Election of Officer Commissioner Bailey said none of the other Commissioners were interested in being nominated for the positions of Chair and Vice -Chair. Commissioner Bailey proclaimed by proclamation that the officers will remain the same; Commissioner Bradford as Chair and Commissioner Gomez as Vice -Chair. VIII. New Business A. Development of Mechanism to Address Issues That Occur In Between Commission Meetings Ms. Haynes said there have been issues that have occurred in between Commission meetings, in her opinion, that warranted immediate response. For example, she was very disappointed that the Commission did not respond to Alderman Newman's comments about the elimination of the Executive Director's position. She said it's not a personal issue with her because she is not the permanent Director, but by not responding to his comments the Commissioners accepted what he said about this body, i.e. they don't do anything and they haven't done anything for the past seven (7) years; and yet they let it go without saying a word. She said not only did they not defend themselves but they didn't defend the people in the community whom they represent . If Alderman Newman had the votes to eliminate the Director's position, it would have happened the past Monday night. She further stated that when she assumed the Executive Director's position two years ago, she tried to develop a committee structure so that the entire Commission would not have to address issues such as this one. Staff cannot address political issues - that is the Commission's role. Commissioner Bradford said that he and NIs. Haynes had a very long talk regarding this particular issue the Sunday before the Commission meeting. He said that after their meeting and giving it very deep thought, he agrees with her totally and the Commission does need a mechanism that always exists for them to address emergency issues. Commissioner McBell suggested that from this time forward, communication from the staff will be open and dealt with or make a phone call for an explanation or find out what he/she needs to do. Commissioner Bradford said he thinks it is important that any issues regarding the Commission should be responded to as a group and not on an individual basis. HUMAN RELATIONS COMMISSION MINUTES Page 12 February 26, 1997 Commissioner Summers said she read Alderman Newman's comments, underlined them and wrote down what she would say but wanted to know how, where, and when is she suppose to respond to him? Is she suppose to wait until the next meeting? Since Alderman Newman is a neighbor of hers she could say something informally but she felt that she should come to the Commission first and see what directive or protocol to follow. She knew what she wanted to say but didn't know in what setting it should be said. Commissioner Gomez suggested that in the future, Commissioners should contact Commissioner Bradford since he is the Chair or him, the Vice -Chair. They in turn would discuss the issue, contact the Commissioners and get their opinion as to what should be done. Once the Commissioners have given the officer their input, Commissioner Bradford would inform Ms. Haynes and let her know what the desire of the Commissioners is, i.e., what type of action to take. It was the consensus of the Commission to use the mechanism that Commissioner Gomez suggested. IX. Old Business There was no old business. X. Other There was confirmation that a Special Meeting will be held on March 12th at 7:00 p.m. to discuss the City Code Review and the Rally. XI. ADJOURNMENT There being no further business, a motion was made and seconded to adjournment the meeting at 10:00 p.m. Respectfully submitted: f Dorothy R. Throwgr, Secretary 11 Human Relations Commission EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 SPECIAL MEETING Wednesday, March 12,1997 7:00 P.M. - Room 2402 David Bradford -Chair, Louie Gomez -Vice Chair, Lloyd McBell, Nancy Bailey, Edna McIntyre and Robert Burks Sandra Houston, Renee Summers, and Ann Johnson Paula a. Haynes -Interim Executive Director, Chris Williams -Fair Housing Investigator/Educator, and Dorothy Throwcr-Secretary Clarence Williams-Medill School of Journalism/ Graduate Student PRESIDINtx OFFICIAL: David Bradford -Chair I. Call to Order The meeting was called to order at 7:00 p.m. II. Introduction of Guests/Visitors The visitor introduced himself. III. City Code Review Commissioner Bradford said he and Ms. Haynes met over the weekend to talk about some Code Reviews they felt would be of significance to the Commissioners. The four (4) particular areas they want to use in order to become more empowered are: (1) Issues that would allow the Commission to become more effective with regard to ameliorating the failure of landlords to return security deposits in a timely fashion as determined by the Ordinance under Section 5-3-5, Sub -Section D. SPECIAL_MEETING HUMAN RELATIONS COMMISSION MINUTES Page 2 March 12,1997 At this point in the meeting Ms. Haynes was recognized by the Chair to speak. She said that since the Commission was given several charges at the Council Meeting on Monday night, the Landlord/ Tenant Ordinance should not be included on this agenda but in another discussion. And, those concerns will be taken back to the Aldermen. She said Landlord/Tenant issues should not even be discussed because it's going to require a lot of discussion on the Commission's part in pulling together some data that was requested which will be taken directly to Council. With regard to time, that topic could be put on the agenda within the next month or two. One of the Aldermen suggested that the Commission meet with some of the other Departments to discuss the Landlord/ Tenant issue, therefore, it would be useful to have that information to bring back to a Commission meeting. Commissioner Gomez said he thinks Ms. Haynes suggestion is a good idea but it should be done in the next month while the issues are still fresh in their minds. There was total agreement from the other Commissioners to table this item until the April meeting. Ms. Haynes said the Fair Housing Ordinance was excluded as one of the documents to be reviewed but for the record she thinks that Ordinance is just fine the way it is. Commissioner Bradford said the second item that he and Ms. Haynes discussed with regard to the City Code Review was the American With Disabilities Act (ADA). He opened the subject up for discussion with should the Commission suggest curb reviews regarding their agency and the ADA? Ms. Haynes said again she feels this issue falls into the same situation that was mentioned by the Aldermen; that this is a policy issue and not an administrative one. She said that if the Commission is going to embark upon enforcing these kinds of ordinances and laws, a document has to be created allowing them to have such powers and says who is going to be responsible for enforcing it. If this is a piece of legislation the Commission wants to enforce, they need to tell Council and allow them to direct the Law Department or whomever, to work with the Commission in creating such n document. Commissioner Bradford asked Ms. Haynes how would she envision that particular Evanston Ordinance differing from/adhering to the existing Federal AD? GIs. Haynes said it certainly has to conform to the Federal ADA but if the Commission is concerned about accessibility, then the Commission's Ordinance would be patterned after that piece of the ADA. The Commission might be able to design an Ordinance that would offer some kind of SPECIAL MEETING HUMAN RELATIONS COMMISSION MINUTES Page 3 March 12, 1997 of initiatives/incentives for the businesses to comply. To do that it will take more than this body; it will require working with other entities i.e. the Chamber, first time home buyer, offering low interest loans to businesses, and partnering with other agencies/individuals. Commissioner McBell complemented all of the Commissioners who made presentation at the Council meeting on Monday night. He said he believes there is a call from the community for the Commission to get involved in ADA issues and there is no place better than Evanston to do that. Commissioner Gomez said there are resources to get a lot of the information needed, i.e. Over The Rainbow, Ms. Carol Cleigh, and from other individuals who fall into this category. Additionally, since he is a small business owner himself, he can see how other small business could benefit from offered incentives. Ms. Haynes suggested that the next time ADA is discussed, the affected population should be present, the Commission should have facts and figures together for those individuals comments/input to make sure nothing is missing, and once that information has been gathered, a meeting should be held with those who are disabled and then have a meeting with the Chamber of Commerce and other businesses. Once that information has been obtained then the Commission can put together it's strategy. Commissioner Burks asked if the Commissioners could bring people into the meeting to hear their comments, and if so he has some individuals who might want to have some input into this topic. His question was answered with an affirmative response. In response to Commissioner ?vlcBell's question regarding when the Commission is going to have a response to the Aldermen who wanted to know what the perception is of the Police is in the community, Ms. Haynes said she did not make a time commitment because it was going to take some time and investigation. She said she would like to hear some testimony from the citizens to make it official and to do that they need to get some publicity or literature circulated in order to get individuals to make those testimonies. Commissioner Bradford said he would like to have this topic along with Landlord/Tenant as agenda items for the next scheduled meeting. There was concurrence from the Commissioners present. Commissioner Bradford said the remaining two areas that he and Ms. Haynes discussed were employment and public accommodations issues. SPECIAL MEETING HLtiIAN RELATIONS COMMISSION MINUTES Page 4 March 12,1997 Ms. Haynes said she could only repeat what she said earlier about ADA. These two items would be in the same context. The Commission should be prepared to present something to Council regarding what issues they need to enforce and to have a document created/prepared with the assistance of the Law Department that gives them the ability to make those enforcements. She explained to Commissioner Gomez that the Ordinance governing the Human Relations Commission as it is currently, only gives them the authority to deal with discrimination in the areas of contracts that have been agreed to by the City. What the Commission wants to do is expand that Ordinance to address other discrimination issues. At this point of the meeting, the Commissioners began reviewing and revising Chapter 5, the enabling Ordinance for the Human Relations Commission. Commissioner Bradford read each section out loud. 2-5-I: CREATION AND APPOINTMENT OF COMMISSION: Eliminate Human Services Committee 2-5-2: QUALIFICATIONS OF MEMBERS: No changes 2-5-3: MEETINGS, ORGANIZATION: An annual report will be submitted from here on 2-5-4: STATEMENT OF POLICY: This section should include the following: race, color, religion, age, sex, sexual orientation, marital status, familial status, disability, or national origin NIs. Haynes said that given the fact that the Commission has expressed a very strong desire to enforce the Landlord/Tenant Ordinance - that they do enforce the Fair Housing Ordinance, and are an advisory body, the way this section reads, it doesn't address enforcement - it's advisory. She said that perhaps under DUTIES AND FUNCTIONS they need to talk about enforcing specific things. Because there was some misunderstanding as to whom the Commission reported to directly, clarification was made by NIs. Haynes that this body reports directly to Council but may also be assigned duties by the Mayor. 2-5-5: DUTIES AND FUNCTIONS NIs. Haynes suggested that the Commission add to the current list: "Administration and enforcement of the Fair Housing Ordinance and the Landlord/ Tenant Ordinance, and if the other previously discussed Ordinances, they should be included under this section. SPE&IAL MEETING HUMAN RELATIONS COMMISSION MINUTES Page 5 March 12, 199'7 The Commissioners present agreed unanimously with Ms. Haynes' suggestion. Revision of this section continued. (A) Eliminate Human Services Committee (B) Add businesses (C) No changes (D) No changes - — (E) This item shall include: race, color, religion, age, sex, sexual orientation, marital status, familial status, disability, or national origin (I) No changes 2-5-6: INVESTIGATIONS AND HEARINGS: No changes Ms. Haynes said she will prepare a draft of the changes made to the enabling Ordinance and present them to the Commissioners at the March meeting. IV. "Hate Crime Rally" Commissioner McBell said that in addition to the Commission addressing the specific crime as to what occurred on Central Street a couple of months ago (i.e. the hate crime that occurred to the owners ofa Korean Dry Cleaners), the focus should be community - the word "community" and it should be demonstrated in the context of addressing the numerous issues that have divided the commnity. After further discussion it was agreed that the rally should encompass some of the plagues that have affected the community i.e. violence, racism, our youth (i.e. crimes that are most often committed by), and sexual harrassment. Commissoner AlcBell made a motion that some time in the near future, the Commission will hold a "unite rally" — to be named later, for purposes of bringing about better unity within the communil�v. The motion was seconded by Commissioner Gomez and passed unanimously. Commissioner Bradford said he wanted to thank his fellow Commissioners for voting unanimously for the project and that he and Nis. Hanyes talked about some of the basic mechanics in getting this project done which are: timing, location, marketing/promotion of the affair, and speakers. SPECIAL MEETING HUMAN RELATIONS COMMISSION MINUTES Page 6 March 12, 1997 In addressing those mechanics, Commissioner Bradford said because they want to do this in a timely fashion, but giving themselves enough time to do it properly, he made a suggestion of 6 to 7 weeks. It was agreed that the day to hold the rally would be on a Sunday and the suggested dates were May 4th and May 18th. Commissioner Gomez said that since the suggestion was made to have the rally in the City's parking lot he thought it would be appropriate to walk past the location where the hate crime happened. Commissioner Burks suggested the rally take place at Fountain Square. He did not think parking was an issue. The rally could be held there and go on to another location for the education piece. Commissioner McBell said he could appreciate what Commissioner Gomez's point was with regard to the location of the incident but in the unification of the City, and since that was "a" incident, they don't want to make it the only incident and only concern. One display of hate should not be highlighted over any other because one might feel an inclusionary process. Commissioner Bradford asked that the location be held in abeyance until the next meeting. He asked that Commissioners provide names of suggested speakers at the nest meeting. The Mayor has been suggested, along with Congressman Yates. Letters of invitation will be written by Commissioner Bradford to various individuals i.e. Congressman Jesse Jackson Jr. and the Jesse Jackson Sr., the Black Ministerial Alliance, and the organization that Commissioner Johnson is affiliated with. Ms. Haynes said she would encourge the Commissioners, once they have their mechanics in order, to invite the ministers of the churches and people from the larger organizations and agencies to confer with them and get their commitment, support, and participation during this process. Commissioner Bradford speaking directly to the Commissioners, said this function will be successful because of the Commissioners. Although they have a wonderful support staff and an extremely effective Interim Executive Director, they cannot be responsible for it. It is very important that since the Commission has made a commitment to put on this rally, they have to make a time commitment individually. He said the meetings average about 4 people per meeting. .although they all have responsibilities and are busy, they all have various capabilities and abilities to commit, the fact is that this is a volunteer citizen commission opportunity. If one is committed as a volunteer then he asked that they attend the meetings and if they can't do it, there would be SPECIAL MEETING HUMAN RELATIONS COMMISSION MINUTES Page 7 March 12,1997 no hard feelings. He appealed to the Commissioners to reconsider their committments and why they originally joined the Commission - to help their City. Things cannot get done with A and 112 people on average at the meetings, Lastly, he said this rally is a good opportunity for them to do something for their community. There being no further business, the meeting was adjourned at 9:00 p.m. Respectfully submitted by: 1 DorothyR. Thrower Secrete B + r3' Human Relations Commission EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 AGENDA Wednesday, April 23,1997 7:00 P.M. - Room 2402 ' It 4 COMMISSIONERS PRESENT: David Bradford -Chair, Louie Gomez -Vice Chair, Edna McIntyre, Lloyd McBell, Nancy Bailey, Robert Burks, Ann Johnson, and Renee, Summers COMMISSIONERS EXCUSED Sandra Houston STAFF PRESENT: Paula A. Haynes -Interim Executive Director, Chris Williams -Fair Housing Investigator/ Educator, and Helen Whyte- Temporary Secretary Dorothy Thrower, Interim Human Relations Specialist GUESTS _NISI ORS: Miranda Stevens, Janice Galeckas, Stephanie Young, Sherrill Frost -Brown - Interfaith Housing Center and Louis Altman PRESIDING OFFICIAL David Bradford -Chair I. Call to Order The meeting was called to order at 7:15 p.m. II. Introduction of Guests/Visitors HUMAN RELATIONS COMMISSION MINUTES Page 2 April 23, 1997 The visitors introduced themselves. III. Approval of the February 26,1997 The minutes required the following amendments: Commissioner Gomez requested that Page 10, second para., line 3 read: "... to see if there is a way that all people. . . "; Page 11, second para., line 8 read: "... whom they represent."; and Page 12, second para. , line 4 read: "... Commissioner Bradford would inform ..." The February 26,1997 and the March 12,1997 were held in abeyance until the May meeting for approval. The February 26,1997 minutes will be approved in May after the corrections are approved. There was a request by the Commissioner Bradford that the minutes be transcribed and in their possession no later than one week after each meeting. Therefore, they should receive April's minutes by May 2nd. Staff reports should be prepared and mailed to the Commissioners two weeks after the minutes (by May 19th). A. Staff Reports Paula A. Haynes, Interim Executive Director Following are highlights of Ms. Haynes' staff report: - Brenda Huff resigned on March 14, 1997 and Dorothy Thrower has been appointed the Acting Human Relations Specialist who will respond to Landlord/Tenant inquiries and complaints - Attended the United Block Club Meeting - Met with Interfaith regarding the Fair Housing audit - Attended a Meeting with the Chicago Human Relations Foundation - Have been conducting Police Inservice Training at least three times per HUMAN RELATIONS COMMISSION MINUTES Page 3 April 23,1997 week on our Alternative Dispute Resolution (ADR) Program. She discussed the possibility of recruiting individuals from the community to be trained as mediators - Attended a Rotary Breakfast; they made a contribution to the Summer Youth Employment Program - Have been involved in some Landlord/Tenant issues. Presently she is involved in one particular case, along with the Law Department, where the Landlord is going to be taken to court for violating Landlord/Tenant and other codes, e.g., Condo Conversion Ordinance - Attended a planning meeting with the Evanston Neighborhood Conference with whom the Commission is co -sponsoring a community issues forum; Fleetwood Jourdain Community Center is also a co-sponsor.. The event will take place on Tuesday, May 6th between 7 and 9 p.m., in the Library's Community Room. The forum will be facilitated by Howard Saffold - Met with the businesses who committed to participate in the Summer Youth Employment Program. A job fair took place on Saturday, April 19th at the Civic Center - Attended a fact-finding conference at the Department of Human Rights on an age discrimination complaint that was filed by an Evanston Police Officer - On Sunday, April 20th, staff participated in Good Samatarian Sunday at First Presbyterian Church with program material available to members of their congregation Chrisceous tKiliants, Fair Housing Educator/Investigator Ms. Williams reviewed her written staff report. She mentioned the heavy volume of phone calls and walk-ins that the office has experienced since Ms. Huffs departure. Other activities were addressed which will be included in May's staff report. V. Information Items A. It's Time Illinois, Inc. - Gay/Lesbian Inclusion - Miranda Stevens HUMAN RELATIONS COMMISSION MINUTES Page 4 April 23,1997 Fallowing are highlights of Ms. Stevens comments: - Ms. Stevens defined "It's Time Illinois, Inc. (ITI)" as a political action group for the transgender community. Their purpose is to work within the State of Illinois with both the state and local governments to gain transgender inclusion in any human rights acts or ordinances. There are no municipalities in the State of Illinois which cover transgender people in their human rights acts at this particular time. - Their purpose for contacting the City of Evanston is because she was informed that it was one of the very few municipalities in Illinois which covered gay and lesbian individuals. The other places are Cook County, the City of Chicago, Oak Park, and Champagne -Urbana. In reviewing the Evanston Human Relations Ordinance she found that it did not reference gay and lesbians. - When Ms. Haynes informed Ms. Stevens the Commission had agreed to include sexual orientation in their enabling Ordinance, ITI requested that the definition of sexual orientation include gender expression and gender identity. Reports were made available to the Commissioners to let them know why they felt they needed this type of protection. The report contained information about individuals who have been subjected to hate crimes and other types of discrimination that are inflicted on gay and lesbian individuals. - Transgender people are very vulnerable to discrimination as a result their of their appearance because most do not look like the gender they are trying to portray, which they feel is their true gender. Because they do not meet peoples gender role expectations, they are subjected to violence, hate crimes and discrimination in employment, public accommodations, and other places. The types of discrimination documented in the report are mainly employment. She elaborated further regarding the information contained in the report. HUMAN RELATIONS COMMISSION MINUTES Page 5 April 23,1997 - At the request of Ms. Stevens, Ms. Almond who is a member of ITI addressed the Commission. She stated that she became involved with the group because her son is bi-sexual. She further stated the reason no one gets involved is because those affected represent a very small minority. She said she is the only parent who has come forth in support of their child and asked for the Commission's support through their Ordinance. - Ms. Stevens said what the group would like to propose for the Ordinance is on page 5, 2nd paragraph of the report handed out which reads: "Where anti- discrimination laws exist which offer protection based on sexual orientation, we offer the follow transgender inclusive definition which came from the Minnesota Human Rights Act": SEXUAL ORIENTATION: Having or perceived as having emotional, physical, or sexual attachment to another person without regard to the sex of that person, or having or being perceived as having an orientation for such an attachment; or having or being perceived as having a self image or identity not traditionally associated with one's biological maleness or femaleness. Sexual Orientation does not include a physical or sexual attachment to children by an adult. - Ms. Young said that one of the key factors in this wording is the use of "perceived". Her reasoning was that when someone is discriminated against, generally for sexual gender orientation, it's the perception that people discriminate against. The wording protects that wide group of individuals because there are many people who are gay and lesbian who may be perceived to have a gender identity issue and many of them are discriminated against all the time in areas where there are sexual orientation protections; the gender language is not included. - Ms. Galeckas said she wanted to reiterate many of the comments that had already been made. She said she was very fortunate when she went through transition on the job because the company that she worked for had a very open policy in terms of diversity in the workforce; they were willing to work with her. This is probably one of the worst issues for employers because they HUMAN RELATIONS COMMISSION MINUTES Page 6 April 23, 1997 don't want to deal with it or they may have the ability to fire a person because they don't like who the person is. The people who are most affected by this enactment aside from the transsexuals who have to transition on the job, are the casual cross -dressers. Commissioner Bradford thanked the individuals of ITI and said it was an enlightening presentation and experience for him personally. He said the Human Relations Commission protects the interest of all citizens and he fully supports the inclusion of the proposed addition to the existing amendment. He also commended Ms. Almond as a parent who is supporting her son's decision. Ms. Haynes said all amendments to Ordinances have to be approved by the City Council. She said the Commission will prepare the amendment and advise them of when it goes to Council. The first time is for introduction and the second time it is put on Council's agenda for action. ITI will be notified when it will be introduced and said it would be appropriate for the group to be there to support the amendment and they should come back when it's being voted on. Realistically, the amendment should be prepared sometime in June. Commissioner Johnson thanked the group for coming and making the Commission aware that this category should be included in the Ordinance and that she is fully supportive of making that addition. Commissioner Burks inquired as to what actions they had taken relative to the involvement of State/Federal elected officials. In response to Commissioner Burks' question, Ms. Stevens said a bill had been presented to Congress in the past but it had been defeated because they (Congress) felt it is too risky. He suggested that the group write a speech for their Congressman. Cnnrnussioner Johnson nrade a inotion that the Cornnd.vviop include the de nrition cif transl ender persons in the 0rditra►lce revision pr royal and tlr� spec c lnr un�e rVr he vnteri on ne-vt nrnntll but the Cornnrission'.v hrtention, based on their vote this rnonth. Will he more inclusive. The motion was secanded and approved unaninrnusly. HUMAN RELATIONS COMMISSION MINUTES Page 7 April 23, 1996 B. Meeting with Principal Helbig - Ann O. Johnson & Louie Gomez Commissioner Johnson reported that she and Commissioner Gomez met with Principal Helbig of the Martin Luther King Jr. Laboratory School, who assured them that every student who had received a copy of "Rules For Touring El Barrio", have received corrective educational information. Principal Helbig said the teacher told her that she did not get the material from anyone in the School District but from someone in the Glenview School system. The principal also assured Commissioners Johnson and Gomez that she would forward a letter to the Commission via Ms. Haynes, stating that the issue had been corrected. Commissioner Gomez said he is still concerned as to how the Human Relations Commission can monitor the School District to insure that this doesn't happen again. Although he was satisfied with what Principal Helbig, he still sees the possibility of something happening again. Commissioner McBell said that perhaps the School District should require that teachers are educated because they are involved with. diverse groups of children. There should be on -going training to make sure they are versed enough to teach that population. Commissioners Burks said he thinks the Commissioners should attend seminars on these types of issues. Commissioner Summers said she thinks the School District should be encouraged to give training to their teachers in dealing with multi -cultural populations because to many of them this could be something new. Perhaps Dar Johnson could be contacted to see if he would be interested in training for the teachers. The order would have to come from the Superintendent and be implemented in each school. Commissioners Johnson and Gomez will contact Dr. Debra Hill's office to find out what is the most recent multi -cultural diversity training that the teachers have had; what is schedule for the future; and is there a HUMAN RELATIONS COMMISSION MINUTES Page 8 April 23,1997 possibility that the curriculum people at District 65 could write/produce something that Principal Helbig has suggested from the Commission? Ms. Haynes said she thinks it is important that the School Board is factored into this issue. Although Superintendent Johnson is the administrative head of the district, the policy making body is the board. There was further input regarding the teacher, the principal and the Superintendent ignoring the letter from the Commission expressing their concerns about the handout to the students. They presented various perspectives and suggestions as how best to make sure that the School District and Board are made aware of the teacher's irresponsibility and lack of sensitivity. C. Update - EPOA - Paula A. Haynes Ms. Haynes said she will invite Linda Bush, President of EPOA to the May meeting. It is hoped that an open dialogue between Ms. Bush and the Commission could address concerns stated by Ms. Bush in the EPOA Newsletter. D. Home Day Care Facility - Paula A. Haynes Ms. Haynes informed the Commissioners that a citizen who recently relocated to South Evanston is encountering opposition to her home day care center, which appears to be a Black/White issue. Several efforts/tactics initiated by some of those residents to prevent her from being licensed by the City of Evanston and DCFS of Chicago have not been unsuccessful. Some of those tactics have been calls to DCFS alleging child abuse, peeping in her windows, rummaging through her garbage to see how she disposes of the diapers, and writing letters to the City Manager's Office; reference has been made to "the big men driving flashy cars who visit the citizen" and the increase of traffic due to her day care business (6 cars). Tile area residents have organized and retained an attorney. They are putting pressure on the landlord to evict said tenant or not to renew her lease. There is talk about having landlords include a rider on tenants leases disallowing them to run businesses out HUMAN RELATIONS COMMISSION MINUTES Page 9 April 23,1997 of their homes. Ms. Haynes said she has offered mediation to the tenant but the other residents are not interested; they want the tenant to move. The Department is working in tandem with Health and Human Services and Community Development on this issue. VI. Discussion Items A. Housing Commission - Paula A. Haynes Ms. Haynes reported that she was contacted by the staff person, Roberta Shur of the Housing Commission who requested copies of the HRC minutes for the last two meetings. Ms. Shur stated that the Housing Commission wants to be kept informed of any issues relating to housing that the Human Relations Commission is involved with. Ms. Haynes suggested and urged the Commissioners to invite the Housing Commission members to the next meeting to develop a partnership and to have open dialogue regarding housing issues. Commissioner Johnson said she would like to be more informed about the duties, purpose or functions of the Housing Commission before they are invited to dialogue with the Human Relations Commissioners. Ms. Haynes said the enabling Ordinance and requested minutes for the Housing Commission could be included with the minutes packet that the Commissioners will receive for April's meeting. B. HRC 30 Year Anniversary Ms. Haynes said that on July 15, 1998, the Commission will celebrate the 30th year of it's existence. The Commission needs to start planning some activities in recognition of that event. She said perhaps an ad hoc committee should be appointed by the Chair. Commissioner Bradford said he would consider that action. HUMAN RELATIONS COMMISSION MINUTES Page 10 April 23,1997 C. Rally Commissioner Bradford gave a brief background regarding the incident that initiated the Commission to hold a rally, which was the hate crime that occurred at a dry cleaners on Central Street a few months ago. The results of other issues to be considered in preparing this rally are as follows: 1. Theme/Purpose - Unity - Racism - Intolerance/tolerance - Education - Unity celebration - Respect/acceptance - 3r's - United We Stand - Understanding differences - Accepting differences 2. Partnerships - Mental Health Association - Evanston Clergy Association - Evanston Ecumenical Council - African American Ministerial Alliance - Leadership Evanston - School Districts 65 and 202 - Northwestern University - Social Services Agencies - Dewey Neighbors - Nichols Neighbors - S.W.E.A.R. HUMAN RELATIONS COMMISSION MINUTES Page 11 April 23,1997 - Evanston Neighborhood Conference (ENC) - P.T.As - Churches & Synagogues - Y.O.U. - FAAM - NAW 3. Location The suggested locations to hold the rally were: The Civic Center Park, Central Street, Fountain Square, Independence Park and Evanston Township High School. 4. Date/Time The rally date was tentatively scheduled for mid -July. Commissioner Bradford and Ms. Haynes explained very thoroughly and detailed the tasks that will be required from the Commissioners in order for this project to be successful. He said if any Commissioner felt they honestly would not be able to make a commitment, to please vote "No" for the project. ,Cant►►►issioner Gomez made a ►nation that Me Counnissioners will undertake the task nfTrenar i,g for this rally with the knowled-ge that it will he rime consu►ninz but are willing to dedicate the time that is required to do so. The motion tvas seconded A voW was called,for as to the ConUBissioners connuit►nerit The voting went as follows: Commissioner McBell, YeCommissioner McIntyre, eM Commissioner Bailey, Yea; Commissioner Johnson, Yu, with hesitation because she said she did not know how much she would be able to do; Commissioner Burks, Yga; Commissioner Summers, . a' ; Commissioner Bradford, Yg,; and Commissioner Gomez, Yen. The Yeas carried the vote. 5. Speakers • HUMAN RELATIONS COMMISSION MINUTES Page 12 April 23,1997 No discussion 6. Budget No discussion. VII. New Business No New Business. VIII. Old Business No Old Business. IX. Other No Other X. Adjournment There being no further business, the meeting was adjourned at 9:40 p.m. Respectfully submitted: Dorothy R. �rower, Interim Human Relations Specialist Evanston Human Relations Commission I EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 AGENDA Wednesday, June 25,1997 7:00 P.M. - Room 2402 David Bradford -Chair, Edna McIntyre, Lloyd McBeII, Nancy Bailey, Robert Burks, Ann Johnson, and Renee, Summers Louie Gomez -Vice Chair and Sandra Houston STAFF PRESENT: Paula A. Haynes -Interim Executive Director, Chris Williams -Fair Housing Investigator/Educator, and Dorothy Thrower, Interim Human Relations Specialist 1 r 1 i. Call to Order Candace Fullmer David Bradford -Chair The meeting was called to order at 7:00 p.m. I1. Introduction of Guests/Visitors Ms. Candace Fullmer introduced herself. Ill. Communications A. Staff Reports Paula A. Haynes, Interint Executive Director Ms. Haynes reported that she was involved in the following activities during the months of May and June: -Participated in a forum on Safety with ENC that the Commission co- sponsored; Commissioners McBell and McIntyre were attendance HUMAN RELATIONS COMMISSION MINUTES Page 2 June 25, 1997 -On May 13th she was the guest speaker at ETHS Applied Arts Program -Have been involved in some landlord tenant issues - two specifically; one has been closed and the other one is still pending because she is preparing a position document -Spent the better part of May and June working with the Summer Youth Employment Program, which is now operating -Conducted a Fair Housing conciliation/mcdiation matter during the week of June 16th; the matter could not be conciliated therefore, the City is proceeding with legal action against the Respondent -Met with the City Manager regarding the Housing Audit; because she has concerns about the issue being addressed in an open session by Council, she will put the audit on hold until she has exhausted all means possible to insure the privacy of conducting it. She requested that the Commission put this item on their agenda in the very near future, to discusss at length how they want the audit to be conducted -In June, worked with the Legal Department in developing the Transgender Amendment as requested by "It's Time Illinois" -On Thursday, June 19th, the Commission co -sponsored with ENC and several other community organizations, a dinner to discuss race relations. She and Commissioner Bradford served as facilitators; Commissioner McBeil attended the dinner -The Commissioners and staff sent flowers to Commissioner Louie Gomez because he is ill At this time during the meeting, Commissioner Bradford stated there was a quorum and asked for a motion to approve the April 23, 1997 Minutes. A motion was made and seconded to approve the minutes. The minutes were unanimously approved as submitted. Ms. Haynes reminded the Commissioners that minutes have not been approved for six (6) months due to the lack of a quorum. She stated that the Department is required to file their minutes with the City Clerk's Office every month after they are approved. Commissioner Bradford requested that staff provide a list of all the pending minutes to be approved. Commissioner Bradford acknowledged guest, Candace Fullmer, and asked her if she wanted to address the Commission. Ms. Fullmer stated that during the past several weeks she has been in contact with several individuals from the City, including Ms. Thrower. She is seeking assistance with landlord and tenant issues. She stated that her primary complaint is with the Property Manager and HUMAN RELATIONS COMMISSION MEETING Page 3 June 25,1997 Janitor of the apartment complex where she lives. They are not enforcing the lease agreement or the rules and regulations set forth by Management when it comes to the undergraduate students who reside in the building. No efforts have been made to restrict or curb the noise that the students make; they are allowed to barbecue on their balconies, which is a violation of the fire code; and her constant complaints have been ineffective. She said that when she contacted her new Alderman, Steve Bernstein, he told her that "slum lords" Are not a priority in Evanston; she said she thought this was an appalling response. Mr. Wolinski was contacted regarding the back porch and stairs of her apartment building, and said he would get back in touch with her in a few day. When she called his office on June 20th she was informed that he had started his for two weeks which began on June 16th for two weeks. Since the Human Relations Commission enforces the Residential Landlord and Tenant Ordinance, she wanted to present her issues to someone who does not believe that "slum lords" should be allowed to get away with actions such as those she is experiencing. Commissioner McBell asked Ms. Fullmer what did she mean when she used the term "slum lords?" Ms. Fullmer responded, "someone who do not enforce the provisions of the tenants' leases, and according to the Ordinance, one is suppose to have a peaceful enjoyment of the premises." This is not possible when students are screaming on their back porch or playing loud music at one and two o'clock in the morning. She has called the police a few times because of the noise. A City Inspector cited management for the condition of the back porch stairs. And, since many tenants are reluctant to make complaints against their landlords for fear of retaliation or not having their leases renewed, she decided that she would complain to anyone who would listen. Commissioner Burks asked if there was a noise Ordinance and how do the Police respond to a complaint? Ms. Haynes stated that she is not sure how the Police respond to noise complaints. According to some of the involvements that she's had with citizens, they have stated that by the time the Police arrive the noise has stopped or has been turned down. Therefore, the individual(s) cannot be cited unless they are caught. Nls. Fullmer commented that she believes the Police treat Northwestern Students differently then other citizens; they have never been arrested even though they may have committed some type of disturbance or destroyed property. Commissioner Bradford thanked Ms. Fullmer for attending the meeting and providing the Commissioners with information regarding her landlord/tenant issues. He assured her that Ms. Thrower would continue to assist her to the fullest extent possible. HUMAN RELATIONS COMMISSION MINUTES Page 4 June 25,1997 Ms. Haynes informed the Commissioners that two students are working in the Department under the Summer Youth Employment Program. Commissioner Bradford proceeded with the agenda and requested that Ms. Williams herstaff report. Ms. Ivilllams Ms. Williams reported that her staff report would include activity information for the reporting period of February 15 through April 18,1997. She stated that she was absent from work due to illness for a month. The complaints which were indicated as CLOSED should be changed to INACTIVE, pending the Interim Executive Director's review, comments, and decision as to whether the cases can be CLOSED. Complaints that are presently INACTIVE for FY 1996 are: FH96-01, FH96-02, F1196-04, FH96-05, FH-06, FH96-07, FH96-08; there is one PENDING case, FH96-03. FH95-04 is still pending from FY 1995. Ms. Williams proceeded to review the activity of each case beginning with FH96-03 which is still PENDING. Ms. Haynes provided additional comments which were relative to the facts of the case. she completed her report by reporting on the FY 1997 cases, F1197-01, FH97-02, FH97-03, and FH97-04, which are still PENDING. Ms. Haynes informed the Commissioner that she has appointed Ms. Thrower as the temporary replacement for Ms. Brenda Huff who resigned the position in March. Ms. Thrower Ms. Thrower stated that she had prepared two staff reports. The reporting periods were from April 14th through May 9th and May 12th through May 30th. The reports contained a summary of complaints received during those reporting periods and a breakdown of various inquiries which are compiled on a chart. With the consent of the Chair, Ms. Thrower did not review the reports orally but explained to the Commissioners her process of detailing each complaint and asked for their questions and comments. There were none. V. Information Items A. Anti -Gang PSA Ms. Haynes informed the Commissioners that the PSA has won a Tele Award, which is a national acclaimed award. At the May Commission meeting, Commissioner Johnson stated they should make Council aware of the award. Some time ago they talked about presenting it to them and having some HUMAN RELATIONS COMMISSION MINUTES Page 5 June 25, 1997 type of celebration but it was never done. She said that if the Commission is concerned about Council continuing to be aware of it's fine efforts, is there a way they could be invited to view the PSA prior to one of their meetings or during a break. There should be a way the Commission can communicate to Council that this has been a well receive effort. Ms. Haynes commented that the Council who was seated before the election, did have an opportunity to view the PSA. She and Commissioner Houston took it to a Council meeting to get their approval for distribution. Since Council has gone back to the Committee structure, the Human Relations Commission will be reporting to the Human Services Committee. It is the intent of the Human Services Committee to call every Board and Commission before it within the next few months; in addition to staff they want entire Commissions to attend to engage in dialogue. She said this might be a good time to share receiving the award. At the request of the Commission, she stated that she would prepare an information document for Commissioner Bradford's review to be included in Council packets. B. Transgender Ordinance Amendments Ms. Haynes stated that when representatives from It's Time Illinois (ITI) attended the April meeting, the Commission voted unanimously to amend the Human Relations Commission Ordinance, to include Transgender individuals. ITI provided the Commission with specific language to do so. She has been working with the Legal Department in identifying every City Ordinance that has a prohibition against discrimination, in an attempt to amend each to include Transgender as a protected class. The language will amend the following Ordinances: Human Relations Commission, Fair Employment Practices, Civil Service Commission, and the Fair Housing. Because there is so much verbiage in the definition, the actual language will appear in the Section 5-5-6 of (lie Human Relations Commission Ordinance. The other Ordinances will refer to 5-5-6 for the actual definition. Commissioner Johnson stated that she was confused as to why the language says "discrimination against Transgender individuals" rather than "discrimination because of "sexual orientation?" If the language that defines "sexual orientation" as including the language that ITI want, then you don't want to say you can't discriminate against Transgered individuals, but rather, you can't discriminate against anyone based on "sexual orientation." Ms. Haynes stated that the HRC Ordinance already includes "sexual orientation" but in parentheses it states: "as defined in Section 5-5-6." All of the Ordinances refer to "sexual orientation", however, the Civil Services Ordinances says sexual preference, which she had changed to sexual orientation. What will be new in the Ordinances is "sexual orientation" is defined as: (Transgender definition). In response to Commissioner Bradford's question as to when this item will appear before Council, Ms. Haynes indicated it will be on the Human Services Committee agenda for July 7th. She encouraged all Commissioners to be present to respond to questions and show their HUMAN RELATIONS COMMISSION MINUTES Page 6 June 25,1997 support. She has been in contact with Miranda Stevens and Ellie Altman, who will be bringing several individuals to the meeting to show their support for the Ordinance. The meeting will begin at 7:00 p.m. Members of the Human Services Committee are: Alderman Kent (Chair), Newman, Rainey, Feldman, and Moran. If the item is approved by the Human Services Committee it will appear on the consent agenda and go before full Council on July 14th for introduction. Commissioner Bradford took a moment to welcome Commissioner Summers back. VI. Discussion Items A. March 10 City Council Meeting Ms. Haynes stated that on March 10th, Commissioners Bradford, Johnson, Houston, and she, appeared before Council, per their request, to talk about what the Commission has been involved in. Commissioner Johnson who is the longest tenured member, discussed the Commission's past and most recent accomplishments; Ms. Haynes addressed staff activities (outside the office) - some of their issues and concerns; and Commissioners Bradford and Houston addressed race issues in this community as well other activities that the Commission has been involved in. She referred to Council minutes from that meeting wherein they gave the Commission opportunities to take the lead in community and human relation issues, which have not happened. One example was the ability to enforce the Landlord Tenant Ordinance (landlords failure to return security deposits to tenants). She suggested that the Commissioners review the Council minutes, identify some of the issues, and discuss how they should go about accomplishing them. Ms. Fullmer stated that she has not received interest on her security deposit in seven (7) years. She said the tenant remedies in accordance with the Ordinance are not very useful because the landlords are not forced comply. When she contacted the City Manager, Mr. Crum, to discuss with him the section of the Ordinance that addresses taking the Landlord to court for serious violations and Fee told her the same thing that Mr. Bernstein had said. The Circuit Court was only interested in violent crimes. She said what he said is probably true but it's not the answer you want to hear. Commissioner McBell stated that contrary to what the City Manager and Alderman Bernstein may have told her, there are other things that are being taken care of but it's a matter of having someone to advocate for you. The odds of being successful in taking on issues as a citizen are not going to happen, and that's why there are organizations and Commissions (such as HRQ that will go to hat for the individual. Commissioner Summers stated that she feels the actions of Ms. Fullmer's landlord are horrendous and there is no easy way to address her situation. However since there is an accumulation of complaints against tenants and landlords, perhaps the records could be HUMAN RELATIONS COMMISSION MINUTES Page 7 June 25,1997 published in the newspapers and give them hand outs for prospective renters so they can boycott these companies. There are certain management companies that are famous for their actions. Ms. Haynes stated that what the department hears from landlords is that since they do not receive five percent interest on their money from the banks, why should they have to pay five percent interest to tenants? Many have decided they are not going to pay it and there is no mechanism in place to enforce such provisions. She said the Commission needs to come up with some recommendations, go back to Council, these are the problems and this is how we propose to address them. Mr. McBcll stated that instead of publicizing a list of names, there should be an ordinance that states "in the event that you do not pay this person his/her money in a timely fashion, here is what's going to happen to you". There are other ordinances in the City that stipulate certain things. He said he's lived here all of his life and has seen that Evanston is one of the most permitting places he's ever lived. When it comes to the areas of protecting the Whites or the little guy, the area start to get gray. But everyone keeps talking about the benefits and the economics and how much money is put in the community from Northwestern; so this gives off a message that "we don't want to bite the hand that feeds us." In essence the student renters are given more leniency than some of the other renters. And, if the rights of each individual is protected which is supposedly the basis of this country's whole foundation, then things will have to be made a little uncomfortable for the Realtors and landlords here. The same ordinance that enables the Landlord to charge the enormous amount of rates for rent, they too will have to abide by some. One of them is that the tenant's security deposit shall be returned. Mr. Burks suggested that since the ordinance needs to be reviewed and digested thoroughly, everyone should prepare their own concerns or amendments for editing at the next meeting. Commissioner Johnson stated that the ordinance appears to have more remedies for the landlord rather than for the tenant. Therefore, it sounds as though some body within the City needs to have the enforcement power. Ms. Williams stated that Landlord Tenant is a problem for staff in terms of Administration. The Commission and staff are constantly bashed whenever there is attempt to bring clarity or administer the ordinance. The ordinance is perceived by landlords as pro tenant and vice versus. Ms. Thrower stated that she has received calls from tenants asking what the payable interest rate is on their security deposit because the landlord crossed out the five percent on their lease agreement and put in a different rate. She stated that the tenant is told that regardless of what their lease agreement says or if the landlords put in a rate less than five per cent, the ordinance takes precedence over that section. HUMAN RELATIONS COMMISSION MINUTES Page 8 June 25, 1997 Ms. Haynes stated that staff have advised tenants on laws within the ordinance, and when they go into Housing Court, there have been judges who say they don't care what the ordinance says. The Court has proven to be Pro landlord. Mr. Burks stated that since there is a law, the Commission should try to make a statement to Council that the Ordinance should be an enforceable tool; also, they could try to get the Chief Judges to a Commission meetings, to get a feel for what their stance is. B. Housing Commission Commissioner Bradford stated that at the March 10th City Council meeting, there was a suggestion/directive made by Alderman Newman, that the Commission should document the extent of the problem, coordinate, and work with the Housing Commission to determine what could be effective mechanism to solve some of the landlord tenant issues. Ms. Haynes stated that in fact, Alderman Newman questioned whether the Commission was the appropriate body to bring the changes to Council, or should it be the Housing Commission. The Housing Commission is not empowered to address landlord and tenant issues - the Human Relations Commission does. The Senior Staff person of the Housing Commission has requested that the Human Relations Commission provide them with copies of the monthly minutes and copies of reports on complaints. Ms. Haynes suggested to Commissioner Bradford that there be a joint meeting between the two Commissions so that the HRC could articulate some of the issues, concerns and problems regarding the ordinance. She encouraged the Commissioners to convene a meeting as soon as possible with the Housing Commission. Commissioner Johnson wanted to know if the Evanston Landlord and Tenant Ordinance is home rule, how can it be ignored by a judge? Commissioner Burks said that was the purpose of his suggestion for inviting the head of the judges to a meeting. Commissioner Summers stated that it seems as though the only thing that is going to make a difference is for landlords to financially have to pay. She suggested that the City Attorney do some legal review and get some precedence of cases to have on hand when they come up before a judge to work with. Ms. Haynes stated there is no present mechanism in force to get that type of case before a judge. Security deposit and interest issues do not even have opportunity to get to a judge due to the lack of a mechanism. That's why there needs to be a mechanism to enforce this ordinance. HUMAN RELATIONS COMMISSION MINUTES Page 9 June 25,1997 Commissioner Bradford stated that Ms. Haynes has suggested some possible effective mechanisms for enforcing the ordinance, but thinks it is incumbent upon the Commission to adhere to suggestions/recommendations that Council may have time to meet with the Housing Commission and coordinate their efforts. He agreed that the Commission meet soon with the Housing Commission and also agreed with Commissioner Burks that each Commissioner individually review the ordinance. Perhaps the Housing Commission could be put on the agenda for the next meeting; Ms. Haynes and staff could present realistic and expected mechanisms that would enforce the existing ordinance. Commissioner Bailey asked Ms. Haynes if she would prefer to give her ideas to the Human Relations Commission or if she preferred to include the Housing Commission? Ms. Haynes stated that she would prefer not to make any recommendations because staff should not be involved in political issues. She said she could prepare a presentation to share with the joint Commissions experiences, to identify problems and issues. She asked that the Commissioners review the ordinance to be familiar with the contents and then have a joint meeting with the Housing Commission. Hopefully dialogue from that meeting will allow a mechanism for the enforcement of the ordinance. Commissioner Johnson wade a motion that staff invite the Housing Commission to meet ivitle the Humane Relations Conmissionn either in the July or August meeting, and at tine latest, the September meeting; and that each Human Relations Commissioner commit to reading the Landlord Tenant Ordinance and the materials received frond the Housing Commission. ills. Haynes stated that since she could not amend Commissioner Johnson's motion to also include or require that the Human Relations Commission Chair write directly to the Chairman of lire Housing Commission, erplainnieng nvhy they want to do this and what some of the issues are. Commissioner Johnson revised her motion to state that there is a parallel letter writing, both contacting staff bi' staff and Chair by Chair. The motion was seconded and approved unanimously. Commissioner Johnson referred to page I I of the March 10th Council minutes. The minutes stated that "Ms. Johnson said that HRC will consider the relationships between citizens and police." She stated that the statement is inaccurate. Whet she did was ask the Council "if their questions and comments were a request that 1IRC consider T' The third sentence said: "Mayor Morton cautioned that it would be a mistake to empower citizens to look into police matters." She said that stie's not against looking into perceptions but she wanted (lie record corrected to state that she slid not say tite Commission would do it. She said she thinks there are groups within the Police Department who are doing surveys but do not think the Commission can do everything at once. If they are going to look at the Landlord Tenant Ordinance then they need to hold off on Police perceptions. HUMAN RELATIONS COMMISSION MEETING Page 10 June 25,1997 Commissioner McBell stated that he did not think it would require that much of an effort to get a perception of the Police within different parts of the community. He said it's long over due since the City Council or any other member of the establishment was concerned about the perception of the Police. He suggested that the Commission host community meetings to talk about the Police and relationships to get some feedback. Commissioner Bradford requested that Commissioner McBell bring suggestions as to the best way to approach this at the next meeting. Commissioner McBell said he would follow-up on the request. The Commissioners also asked if Commissioner McBell could obtain information as to who's performing the surveys at the Police Department and what are some of the results, Commissioner Bradford requested that Commissioner McBell bring to the next meeting, a suggested agenda with regard to accomplishing community meetings with regard to eliciting perceptions about the Police. Commissioner Burks volunteered to work with Commissioner McBell on this effort. C. Rally Ms. Haynes stated that it appears the Rally will not take place in July as previously planned by the Commissioners. With the 30 Year Anniversary coming up next year, she said that maybe the Commission could think about what they could do to make a difference in this community relative to the violence that is confronting and killing our children . VI1. New Business There was no new business. Vlll. Old Business Commissioner Johnson stated that the Commission had requested that she and Commissioner Gomez do a little more follow-up with the District and multi -cultural Teacher Programs. She distributed a list of multi -cultural workshops that are being offered to the teachers in the area of multi -cultural education. She obtained the copies from the curriculum office. She said she was not sure they were mandatory but would find out. She also distributed an article from some Sunday schools students regarding the hate crime that occurred on Central Street several months ago. Mr. Burks informed Commissioners that some residents in his neighborhood have complained about the waste site clump trucks starting up and making noises at 2:00 a.m. HUMAN RELATIONS COMMISSION MINUTES Page 11 June 25,1997 Ms. Haynes informed him that is clearly a noise violation and suggested that he call the Police. The Police should shut them down. If the Police do not shut them down, then he should bring the complaint to the Commission. He added that littering of paper and the smell is becoming a real problem now that the weather has gotten hotter. Commissioner Bradford stated that unfortunately, most of the residents fears are diluted. He and Ms. Haynes talked with people from Environmental Department and City Lawyers and found that the dump site is legal. Ms. Haynes stated that this site is a transfer station. As BFI make their runs in town and when the trucks become full, they are allowed to to dump the garbage at the transfer station. The garbage is then scooped up and transported to the landfill. IX. Other No other business X. ADJOURNMENT There being no other business, the meeting was adjourned at 9:30 p.m. Respectfully submitted, r , ;/ �I.CLL �I ✓ 1 Se-71 Dorothy R. Thrower, Secretary Human Relations Commission EVANSTON HUMAN RELATIONS COMMISSION REGULAR MEETING 2100 Ridge Avenue Wednesday, July 23,1997 7:30 p.m., Room 2402 A PER D VED COMMISSIONERS PRESENT: David Bradford, Chair; Sandra Davis Houston; Ann Johnson; and Renee Summers Nancy Bailey and Louie Gomez -Vice Chair Robert Burks, Lloyd McBell, and Edna McIntyre Paula A. Haynes, Interim Executive Director; and Helen Whyte, SYEP Coordinator Dorothy Thrower, Interim Housing Specialist Anna Boekstegen PRESIDING OFFICIAL: David Bradford, Chair I. Call to order The meeting was called to order at 7:40 p.m. II. Introduction of Guests and Visitors Anna Bockstegen, of the Evanston Neighborhood Conference introduced herself and thanked the Commission for its support of the community's Public Safety Programs. III. Approval of Minutes As a quorum was not present, approval of the minutes will be deferred until the next meeting. IV. Communications A. Staff Reports 1. Paula A. Haynes, Interim Executive Director HUMAN RELATIONS COMMISSION MINUTES Page 2 July 23,1997 Ms. Haynes reported that Chrisceous Williams, Fair Housing Investigator/Educator had submitted her resignation the previous Wednesday (July 16). Now, in addition to the position of Interim Executive Director, there are two openings: one for a Housing Specialist who handles landlord/tenant issues and the other for a Fair Housing Investigator/Educator who works with housing discrimination issues. Ms. Haynes is looking at how to best deal with these vacancies. She is inclined to rewrite the descriptions to have one description for both positions and not have a clear line of demarcation between the responsibilities of the two gobs. She will put something in writing and submit it to the City Manager's office and the Human Resources Director that will enable her to proceed with filling those vacancies. Ms. Haynes reported that she was been handling some fair housing and landlord/tenant concerns and has worked with the City Manager on some particularly hot issues. On July 7, the Transgender Amendment went to Human Services Committee, passed and went on to the Council. Commissioner Bradford noted that three Commissioners attended the meeting to show support for the Transgender item. It was on the Council agenda for July 21 for introduction and is on the July 28 agenda for adoption. Ms. Haynes outlined the strategy for seeking passage of the Transgender Ordinance by the Council at the July 28 meeting. Ms. Haynes reported on her other activities this past month: ■ attended advanced mediation training • went to a deposition in a sexual harassment matter n working with the Summer Youth Employment Program ■ working with Sth Ward alderman to resolve a neighborhood dispute 2. Dorothy Thrower, Interim Human Relations Specialist As Nis. Thrower was excused from attending (due to a vacation; her report will be presented at the next HRC meeting. V. Information Items A. Long -Term Care Facility/Cultural Diversity Study Ms. Haynes distributed copies of the Long -Term Care Facility and Cultural Diversity Study. The Commission will need time to read the report and it should be discussed at a future meeting, at which time the staff liaison and the chair of the Commission on Aging will be invited to participate in a dialogue. i. HUMAN RELATIONS COMMISSION MINUTES Page 3 July 23,1997 B. Update - Transgender Ordinance Amendment Ms. Haynes said that using the Human Services Commission as a barometer, she felt reasonably certain that the Transgender Ordinance would pass a City Council vote. She mentioned that copies of the ITI report and data sheet were presented to all of the Aldermen. In addition, the parent of a transgendered child agreed to pay for copies of Randy Ettner's book, Confessions of A Transgender Defender for each Alderman. The Ordinance is on Council's consent agenda and could be passed quickly. Ms. Haynes reported that there had been a number of inquiries made at the library regarding information on transgender individuals. In addition, she and volunteers from It's Time, Illinois! had been interviewed extensively for an article in the Chicago Tribune. The story, which was to have appeared on the newspaper's front page, was pulled. However, a smaller piece was published. Ms. Haynes told the Commission that the Transgender Amendment is a ground -breaking issue and that, if passed, Evanston would he the first community in Illinois to do so. C. Farmer's Market Ms. Haynes asked the Commissioners to mark their calendars for Saturday, August 16, the date the HRC will have a table at the Farmer's Market. Copies of the brochures on fair housing, guidelines for renters, and neighborhood mediation, as well as the Landlord/Tenant Ordinance will be available. VI. Discussion items A. Review of Residential Landlord and Tenant Ordinance The Commission has studied the Landlord/Tenant Ordinance and has concerns regarding specific sections. B. Strategy for Meeting with Housing Commission The plan is to meet with the Housing Commission in September to review the Landlordfrenant Ordinance and address issues of concern. Commissioner Houston suggested that the HRC compile a list of concerns to share with the Housing Commission before the meeting and to invite them to submit a similar list to facilitate a dialog at the meeting. Commissioner Bradford expressed his view that specific attention should be paid to many landlords' nonadherence to the requirement to return security deposits to their tenants. He cited that the ordinance clear[%. spells out what is required of the landlord. What the ordinance lacks, HUMAN RELATIONS COMMISSION MINUTES Page 4 July 23,1997 Commissioner Bradford pointed out, is a mechanism to resolve disputes with regard to the return of security deposits. Ms. Haynes will put together a list of key issues which the Commissioners have identified and distribute it to the Human Relations prior to the September meeting. C. Community Perception of Police Officers/Department There was discussion about the feasibility of holding public forums to obtain anecdotal information about citizen's perceptions of the police. In addition to forums to be held several times throughout the year, it was suggested that a survey be conducted which would yield statistical information that could be a valuable resource to the City. Commissioner Houston suggested that a tear -out form be published in the Evanston Review as a means to reach the public with a questionnaire regarding police perceptions. Commissioner Summers suggested that we find out if the Police Department has conducted such a survey of its own. Ms. Haynes stated that she would contact Commissioner McBell to see what steps he had taken with regard to this issue. D. Human Services Committee Ms. Haynes reported that the Human Services Committee chair, Aid. Joe Kent, had sent correspondence indicating that the committee was active again. They would like a representative from each board and commission that reports to them to attend all Human Services Committee meetings. Commissioner Johnson agreed that the HRC should be a presence at these meetings and suggested that commissioners attend on a rotating basis. Ms. flaynes conveyed the committee's desire to have volunteers (commissioners and board members), not staff, attend these meetings. She informed the group that the Human Services Committee meets on the alternate Mondays (when City Council does not meet). There was a discussion about whether it was necessary for a commissioner to attend each of these committee meetings. VII. New Business There was no New Business VIII. Old Business A lengthy discussion took place regarding the poor attendance at recent HRC meetings and what steps could be taken to correct the problem. The issue of commitment to the Commission was raised. 11 HUMAN RELATIONS COMMISSION MINUTES Page 5 July 23,1997 IX. Other CommissionerJohnson reported briefly on a not -for -profit group called Literature for All of Us, which works with teenage mothers who are in GED programs in Chicago. As part of the young women's day, they participate in a book group where they keep journals and write poetry about their feelings. Commissioner Johnson expressed the hope that a similar program could be launched in Evanston. Karen Thompson, of Literature for All of Us, will speak about the program at Commissioner Johnson's home on Sunday, July 27, from 3 p.m. to 5 p.m. Anyone who is interested is invited to attend. X. Adjournment The meeting was adjourned at 9:00 p.m. Respectfully submitted: ac Mayre Press, Temporary Secretary Evanston Human Relations Commission y EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 MINUTES Wednesday, September 24,1997 7:00 P.M. - Room 2402 � r r � , 1 ._ _ David Bradford -Chair, Edna McIntyre, Lloyd McBell, Nancy Bailey, Sandra Houston, Ann Johnson, and Renee Summers Louie Gomez -Vice Chair Robert Burks 51AFF PRESENT: Paula A. Haynes -Interim Executive Director, Dorothy Thrower, Interim Human Relations Specialist, Helen Whyte, Michael Redmond and Reverend H. S. Robinson -Summer Youth Employment Program GUESTS/VISITORS; Roberta Shur-Staff/Housing Commission, Chuck Scheck-Village of Morton Grove, Candace Fullmer, A. Maij4V1cmbcr of the Evanston Property Owners Association, Anna Bocidlegen, Albert Bowen, and Samuel Thomas David Bradford -Chair 1. Call to Order The meeting was called to order at 7:40 p.m. Commissioner Bradford welcomed members of the Housing Commission and visitors. II. Introduction of Guests/Visitors At the request of Commissioner Bradford, the visitors introduced themselves as did the members of the Human Relations and Housing Commissions. HUMAN RELATIONS COMMISSION MINUTES Page 2 September 24, 1997 HOUSING CQUMISSIONMEMBERS INATTENDANCE: Penny Miller- Chair, Joan Lomax, Lucy Nesbitt, Mary Lane, Alan Gitelson, and Coleen Murphy Commissioner Bradford stated that this was a special meeting of the two Commissions regarding specific items of common interest, that would be addressed. He asked visitors to state their interests, concerns, or issues, so their input could be heard. The following comments were made: Anna Boekilegen: Stated that the Landlord and Tenant Ordinance needs to be more widely known. Chuck Scheck: Stated that he was at the meeting as an observer. Albert Bowen: Stated that he attended the meeting to gain more knowledge about the Landlord and Tenant Ordinance. Samuel Thomas: Stated that he attended the meeting to learn more about the Landlord and Tenant Ordinance. Candace Fullmer: Stated that she has had some difficulty as a resident of Evanston in the same apartment and relied on the Landlord and Tenant Ordinance as an enforceable tool because her landlord is a "bum"; however she was told by her Alderman that it's not enforceable. She has had several discussions which included people from Building and Property Standards, two or three Aldermen, a local lawyer and has previously spoken before at a Human Relations Commission meeting; she has made no progress because the Ordinance seems to be unenforceable. She has decided to move however until that time, people should realize that if they are relying on the enforceability of the Landlord and Tenant Ordinance when they move to Evanston, they are being misled. Commissioner Bradford thanked all of the visitors for their comments. At this time in the meeting, Commissioner Bradford indicated that Ms. Haynes had prepared a very comprehensive presentation on the history, purpose, and activities of the Human Relations Commission. Ms. Haynes stated that the two Commissions have never had a joint meeting before and is probably long overdue, because Human Relations somehow became responsible for implementing and administering an Ordinance that was willed from the Housing Commission. She stated that the entire meeting would focus totally on the Landlord and Tenant Ordinance by highlighting some of the experiences that staff have encountered during their tenure. HUMAN RELATIONS COMMISSION MINUTES Page 3 September 24,1997 The slide presentation that Ms. Haynes prepared consisted of the following data and information. OxThe Landlord and Tenant Ordinance was signed into law in 1975. From 1975 to 1993, it was administered by the Community Development Department; the responsibility of the Ordinance lay with the Housing Planner. When Eric Anderson became the City Manager, he transferred the responsibility and implementation of the Ordinance to the Human Relations Commission. The Human Relations Commission is responsible for the body formerly known as the Neighborhood Justice Center and now known as the Alterna- tive Dispute Resolution Program (ADR), which has been found to be an effective means to deal with some of the issues that arose as a result of the Landlord and Tenant Ordinance. $jjow the Ordinance is Utilized b, S� tuff -interpret it -respond to inquiries -advocate -negotiate -facilitate -mediate issues surrounding the Ordinance -train and educate Realtors, property owners, managers, tenants and community groups -work closely with the Property Maintenance staff %Tvnes of Comnlaints and Inquiries Received In O -Security Deposit and Interest -Leases -Repairs -10 Day Notices -Requests for the Ordinance -Rent Increases -Access -30 Day Notices -Eviction Process -Noise -Sublet HUMAN RELATIONS COMMISSION MINUTES Page 4 September 24, 1997 -Essential Services -Lack of Heat -Zoning Issues -Disclosure -Illegal Units -Abandoned Property Ms. Haynes commented that last year (1996), the Department received in excess of 2700 complaints and/or inquiries regarding the Landlord and Tenant Ordinance. Of that number, 24% were repeat callers. Ms. Haynes instructed all of the Commissioners to use their Landlord and Tenant Ordinances as a guide and source of reference, as she identified reviewed/explained each Section or Sections, referencing the aforementioned complaints or inquires that are addressed in the Ordinance. Each Section or Sections explained the responsibilities, obligations, and remedies of both the tenant and landlord. Ms. Haynes explained that heat complaints are not addressed in the Ordinance because they fall under the Property Maintenance Code. Although Human Relations staff typically refer those calls to Property, they do provide general information relative to the minimum heat requirements. As Ms. Haynes discussed the issue of noise, one of the Housing Commissioners asked if the City had a noise Ordinance. Ms. Haynes indicated that it does. Ms. Haynes stated that calls regarding over occupancy or over crowing are not addressed in the Landlord and Tenant Ordinance; they are Zoning issues. The Ordinance states three (3) or more unrelated people cannot live together; she said it is unenforceable because she believes it would not stand a constitutional challenge and she does not believe that the City enforces it. From time to time Building and Property Maintenance may find illegal units (i.e. a basement, garage, or an attic). When this does happen, (lie landlord is informed of such and the tenant is informed that the)- have to find other housing. Mr. Haynes stated that in an attempt to combat some of the issues and frustrations that staff have confronted recently, they are working to better educate tenants. Within the next couple of months Human Relations will be conducting a tenant school (fiat is separate and distinct from the ones that have been done by Property Maintenance. Property Maintenance Programs have targeted particular groups of people in certain parts of the City. The school sponsored by Human Relations will he open to everyone in order to share with them their rights which are set forth in the Ordinance. In an attempt to better educate landlords, Ordinances are being mailed to every Realtor, property manager and owner in the community, and will he sent out early next week. HUMAN RELATIONS COMMISSION MINUTES Page 5 September 24, 1997 Human Relations staff have also participated in the Landlord School that is conducted by Building and Property Maintenance. Ms. Haynes talked briefly about the Commission's desire to institute a checklist procedure that will be used as an inspection tool, noting the unit's condition prior to the tenant occupying it. The idea for using this checklist is the result of repeated violations by same landlords failing to return a tenant's security deposit, or for returning only a portion of it without an explanation as required by the Ordinance. Also an attempt has been made to make the Ordinance user friendly by preparing a brochure based on the most commonly asked questions by tenants; it is also available in Spanish. Staff is also looking at translating the Landlord and Tenant Ordinance into Spanish. Ms. Haynes stated that earlier in the year, she learned that several water services were going to be disconnected due to non payment of bills in multi -unit buildings. Previously the Water Department would simply post a notice indicating that the service would be shut off for non- payment and if the tenant(s) had problems, they should go to the Legal Aide Office. This caused concern as the notice did not include their rights under the Residential Landlord and Tenant Ordinance. She met with Jim Wolinski and Jay Terry, the Directors of Community Development and Human Services, and a notice was created that provides additional information that is now being posted on buildings regarding water shutoffs. (Copy attached) To conclude her presentation Ms. Haynes posed the following questions to Commissioners for consideration: (1) What needs to be done? (2) How do we insure compliance? (3) Is the Ordinance serving it purpose? and, (4) Should there be penalties for non compliance? Ms. Haynes informed all of the Commissioners that she would provide them with copies of her slide presentation. Cottttttissioti r Gitelson-Hotrsltrg Coirtnrission: Asked what specifically are the powers of the Human Relations Commission, is it adrisory to the Department? Ms. Haynes responded that the Commission has one role and staff has another one. The Commission's role is to keep City Council apprised of issues relating to human relations and to make sure that all people, regardless of race creed or color, age sex, familial status, etc., have the opportunity to benefit and enjoy all of the systems within the community, be they educational, economic, judicial, or recreational; it's role is advisory to staff. Commissioner Bradford opened the floor for questions, comments and discussion but preferenced that comment by pointing out that any contract signed by a landlord and tenant is as it states, and HUMAN RELATIONS COMMISSION MINUTES Page 6 September 24, 1997 should be entered into in good faith and complied with by both parties. He said he thinks it is important to emphasize to everyone that the Human Relations Commission has a professional staff, who attempt to resolve any and all disputes impartially between landlords and tenants. The Commission's position is to make sure that the Ordinance is adhered to and all parties are satisfied. Commissioner Miller/Chair-Housing Commission: Commented that site is a landlord and belongs to the Evanston Property Owners Association. She said she knows there are bad landlords but as she listened to Ms. Haynes presentation, it was embarrassing to her, to be categorized as a person who is doing all the terrible things mentioned. Wien ien there are meetings of the Evanston Property Owners Association, landlords who commit violations are discussed and Ilse people that she knows who go to those meetings are not the ones doing so. As a ►►►cans of distinction, she asked that the adjective "some" is placed before landlords. Ms. Haynes responded to Commissioner Miller by apologizing and stating that the people who call or visit the Human Relations Department with complaints are not doing so because of the good landlords; and, the Landlord Tenant Ordinance was not created for good landlords. Commissioner Aliller-Housing Conmrissio►n: Stated that she was shocked that the Ordinance is not enforceable. Ms. Haynes directed the Commissioners attention to page 7 of the Ordinance, Section 5-3-9-2: CIVIL ACTIONS BY CITY, which states there has to be a pattern of practice by a landlord. If a bad landlord is turning people over every12 months it's hard to establish a pattern of practice. Therefore had landlords continue to exist. Commissioner Bradford emphasized that the Human Relations Department receives complaints from landlords about tenants and staff is just as corrective in helping them resolve their issues. Ms. Hayes pointed out as she did in her presentation, that staff is neither pro landlord or pro tenant. Co►u►ussio►ter Aliller-Housing Cotnt►►rission: Asked if the 2700 complaints are checked for validity? Ms. Haynes responded in the affirmative and stated that all 2700 of the callshvalk-ins were complaints or inquiries. She added that when a complaint is filed, staff performs the appropriate follow-up to confirm or deny the alleged violations/complaints. Cos►nnissioner Aliller-Hotrsi►ng Contutissiot: Again asked how many calls does the Department get that are not valid? Are the 2700 calls the only ones that have been found to be valid? HUMAN RELATIONS COMMISSION MINUTES Page 7 September 24, 1997 Commissioner Houston responded that all of the 2700 calls are not a breach of the Ordinance; some of them are inquiries; other calls could be violations of the Ordinance. Commissioner Nesbitt -Housing Connnission: Asked if repeat offenders are given sonic type of citation —for example, after three(3) calls? Commissioner Bradford stated there is no mechanism in place to address repeat offenders. Conunissioner Murphy -Housing Commission: Presented a question based on a portion of Section 5-3-9-2: CIVIL ACTIONS BY CITY, of the Ordinance. She read the following: "Whenever the City Manager or his designee has reasonable cause to believe that any landlord or tenant is engaged in a pattern of practice of violating the provisions of this Chapter, the City may bring a civil action,,,". She continued by asking, if there are .2700 calls and five (5) of those calls are from five (5) different tenants in a building oivned by one landlord and the City knows it's the landlord, isn't that enough to prove a pattern of practice? Ms. Haynes stated that pattern of practice is one of the most difficult things in our legal structure to prove; that is the premise for race discrimination complaints. Commissioner Murphy -Housing Commission: Asked if consideration could be given to altering the standard front pattern of practice to f ve (5) confirmed violations? Ms. Haynes said it could and since this was the first meeting of the two Commissions, she wanted the issues to be put on the table; to have smother meeting or two, so they could formulate some type of mechanisms or systems to address the issues. Cottunissiotter illurplty-Housing Conttttissioit: Thanked hls. Haynes for her presentation and stated that in her opinion it looked as though she had a plan of action that seems very sound, the goals that have been set and the projects that are being worked on look like they will have an impact on the situation. Since the Department know wito the problem landlords are, the problem with enforcement is what drew her attention to the section of the Ordinance that site cited previously. Commissioner Gitelson- Housing Commission: Referred to Section 5-3-12-3: Pines: (A) Each member of the Police Department, while on duty, is hereby authorized to arrest any person who is found to have violated any of the provision of Section 5-3-12-1. He stated that it appears sonic portions of the Ordinance have to be corrected and recontinended by the Conmtissious for Council approval, but it also appears to him that the biggest frustration for Human Relations is enforcement. Therefore, what has to be done by Human Relations or joint actions of both Commissions is to say that for one reason or another, Section 5-3-9-2: CIVIL ACTIONS BY CITY, is all unenforceable restriction as it exists, and actions have to be set tip so that both tenants and landlords who disregard HUMAN RELATIONS COMMISSION MINUTES Page 8 September 24, 1997 these codes will be dealt with. Ms. Haynes stated that at the March 10, 1997 Council Meeting, Human Relations made a presentation regarding it functions. One of the Aldermen indicated that the Landlord and Tenant Ordinance was not written to be enforced; that it was written to aide and assist people in the process; this was a relationship with the Legal Aide Office and tenants who had difficulties with the Ordinance, should go to that office. That information generated a great deal of discussion because they receive funding from the City. As the Ordinance is currently written, if tenants wish to pursue a complaint through the courts, they have to retain attorneys. Commissioner Bradford stated that as volunteer citizens/Commissioners, it is obvious that they all care about their City or otherwise they would be home with their families or engaged in other activities in the evenings. When we hear about the most egregious violations of the Landlord and Tenant Ordinance, it's very disturbing and particularly when they involve the non return of security deposits. Those security deposits are often times used to secure the next place of residency so it's vital to have access to their monies. The available options that exist today do not help address those immediate concerns that people have with regard to moving. Often times there are no allegations made by the landlord that the tenant has violated the Ordinance in any manner or destroyed their property; they're just not returning the money. There have been sums in excess of S2500 not returned. He further stated that it is incumbent upon the Commissioners as committed volunteers, to have a mechanism to help redress these wrongs that other citizens are experiencing when they move. Commissioner Lane-llousing Commission: Stated that as a Housing Conmtission member, city- iviele neighborhood groups, City Council and Commissioners, are all aggressively looking for ammunition agai►tst problem landlords that cause disruptions in buildings and neighborhoods. And obviously since there's an interest it: the quality of life as well as the quality of housing, the Human Relations Commission can anticipate cooperation not only front the Housing Commission but across the city. Commissioner illiller-Noosing Conuttissiott: ridded that site thinks the Commission would also get cooperations from good landlords. The Evattstott Property Ou,►ters Associations discuss tltis problem almost every nneeting. What has to be realized is that natty of the landlords are ►rain and pop landlords; they don't conte to the tueetings; they may not know the Ordinance. For them a security deposit is a lot of money and they have to make sure their apartment is not damaged. Site said she doesn't know of anyone lvho co►ne to the lneetings (EPOA) that do not return security deposits. Coutntissio►ter Latte-Hottsittg Co►tttnissiott: Stated that those ►nonts and pops may not be same of the major landlords either or do not belong to the Evanston Property Owners Association. As a point of HUMAN RELATIONS COMMISSION MINUTES Page 9 September 24,1997 reiteration in addressing CohnnissionerMiller's concerns, she stated that Ilse issues being discussed are about landlords and tenants who are "bad", ifthey ivere talking about the "good" people this meeting would not be taking place. Further, site suggested that Commissioner Miler stop defending her position. Asa tenant in Evanston, she has moved three fillies in fire past 15 years and have yet to receive her deposit back from any of those landlords. Site said even though those landlords were with big companies they still failed to return her security deposits. Commissioner McBell stated that for the most part Evanston is a good place to live but there are problems and that the comments being made are not inditing the landlord. He said the landlords do not need a spokesman because they are not the ones at the meeting and being discussed; the discussion is not about landlords in general but specific ones that are problems And how to deal with them. Commissioner Hurphy-Housing Comtmission. Stated that she would like to request that staff check :pith the Legal Department to get a definition of what steeds to be prooffor pattern of practice and staffs opinions of sotte alternatives that might allow this to be an enforceable document. Ms. Haynes responded that she would prefer for the Human Relations staff to follow up on Commissioner Murphy's request since they are responsible for enforcing the Ordinance, rather than the Housing Commission staff. She stated that Human Relations will provide that information. Commissioner Gitelson-Housing Comunission: Reiterated that three (3) things needed to be acted off. First is not to take away from the fact that there may be people at the table (Conmmissioners) and guests that have specific co intents they want to make towards sane changes within the Ordinance, - Second, with regard to Commissioner Murphy's comment which the believe is critical, and that is, where do they stand? has Legal been approached before? are there otter cities, towns or villages that have a sinhilar residential landlordltenant ordinance in Illinois, that have an implementation program or enforcement program that actually works? 11'Ihether that is the case or not, it might be worthwhile for Legal to find out this information; and third, before there is another joint meeting of the Commissions, them should know what is being done already; what if any, are the other models? and what needs to be done to get the Ordinance enforceable? Commissioner Lana -housing Conindssion: Asked the guest from Ilse Village of Morton Grove (C. Scheck), if they had a landlordlienant ordinance. (He stated they do not). She stated that on Fridny, September 26th at 1.30 pan, the residents of 142-148 Clyde, will for the third, appear in court regarding their landlord and tenant issues. Commissioner Houston suggested that from this meeting forward, the Housing Commission partner with Human Relations with respect to the Ordinance. As they move forward she also HUMAN RELATIONS COMMISSION MINUTES Page 10 September 24, 1997 suggested that there is a partnering with staff and when they go to the Legal Department they should indicate that it is also desirable Commission. She said she thinks that would strengthen their abilities to have Legal respond in a way that may be different than if one Commission versus another were to make a request. Further, she suggested both Commissions come together to see if they can gather the data needed in order to continue these forums. Commissioner Johnson stated that it is her understanding when the Fair Housing Ordinance was first passed it was not enforceable and later on subpoena power was granted to the Human Relations Commission. She said she is guessing that the Legal Department would comment on whether subpoena power is appropriate in this kind of case; perhaps some things could be enforced prior to going into a civil court action and would that be the kind of thing that a subpoena power given to the Commission would address and make possible a remedy a little less complicated than civil action. Commissioner Houston stated that for those who did not know and during earlier employment, she was the Associate Assistant Director for the Human Relations Commission. At that time when the Housing Ordinance was not enforceable she was very instrumental prior to leaving, in writing the Fair Housing Ordinance that in fact gave subpoena power to the Commission. A brief discussion followed regarding the types of issues that could be mediated through the Alternative Dispute Resolution Program and those which could be enforced under the Ordinance without going to court. 11s. Baynes stated that one of the most frustrating things for staff is working with someone who they are unable to affect change or to get the landlord or tenant to abide by the Ordinance. That person believes that staff is useless or their time is being wasted. r11s. Candace Fullerll'Wfor: Stated that she refers to her landlord as a slumlord because slumlords are not a priority in Evanston according to her Alderman. After talking with one Alderman he told tier about emergency housing; she has lived in her apartment for 22 years without the :assistance of emergency housing and she has a sufficient income; site talked to another Alderman (fentale) in a different ward, told her the name of her landlord, they talked about repeat offenders, and the Alderman told her that if she was going to move she suggested that Ms. Fuller not rent front that company again because the landlord is known to be non responsive. Ms. Fullmer stated that she appealed to another Alderman who suggested that she call Mr. Wolinski, the head of Property Standards and told tier to make sure you tell him Alderman (did not provide a name), said that slumlords are not tolerated in Evanston. Site said she spoke with Mr. Wolinski the following day, .June 12th, and never heard from him again; he went on vacation for two (2) weeks and site is still waiting to hear from hint. A citation has been issued for repair of the back stair case in the building where site resides. She said site had a long conversation with Mr. Crum, City HUMAN RELATIONS COMMISSION MINUTES Page I September 24, 1997 Manager, asking him to take her landlord to court for multiple violations -- there has been no response from him either. A. Alaij-Member Evanston Property Owners Association: Stated that he noted Commissioner Bradford had made the comment that the Human Relations staff enforces the Ordinance impartially, both for landlords and tenants. He said that he has not had the opportunity to hear a landlord's or tenant's prospective at an appearance before the Commission, therefore he would take Commissioner Bradford's word for it. However, in his opinion the Ordinance is not impartial; it is also his opinion that it is very uneven and it's very partial towards the tenants. The entire Ordinance should be reviewed to see what areas are or are not working. Mr. Maij stated that since the Ordinance was enacted in 1975, a number of things have changed drastically and some sections of the Ordinance are irrelevant and he would be willing to provide the exact citations and his comments on them; there should be areas to make the Ordinance stronger, enforceable, and user friendly and acceptable by all. He suggested that the Commissioners take a final look at the Ordinance and he would be happy to provide them with a number of suggestions. Ms. Haynes stated that Mr. Maij raised some valid points, and perhaps at the next meeting between the two Commissions, they should go through the Ordinance line by line and address issues of concern. She suggested that the next meeting be a working meeting. Commissioner Logan -Housing Commission. Stated that she though A1s. Haynes' presentation ►vas very interesting in presenting facts and figures. 11 th regard to the approach that staff is taking in educating the tenant and landlord, she suggested there be some feedback from the Mail out to lire various individuals; their input ivould be helpful; she asked that a sample of a complaint is provided (delete names of individuals), to gent an idea of the types of complaints filed with the Department and what steps are taker to resolve them. Ms. Haynes stated that prior to the next meeting of the Commission, they might want to design a questionnaire that could be sent to all of the Realtors and property owners, to solicit information that would be helpful at the working meeting. She said the recipients of the Ordinance should he given some time to read and digest the information and then follow up with the questionnaire. The returned questionnaires could be incorporated into the working meeting. Mr. Wolinski-Di rector of Community Development, stated that its the department head who was previously in charge of the Landlord and Tenant Ordinance, he wanted to make a couple of comments. Since the ;administration of the Ordinance has been switched over to the Human Relations Commission, he thinks they are doing an outstanding job. When he was given the Ordinance, his staff received many complaints about college students and landlords not returning security deposits, etc. One of the things that they have developed over the past couple of years with Property Standards is that, if they have a landlord who has a number of code violations HUMAN RELATIONS COMMISSION MINUTES Page 12 September 24, 1997 on his property, they have been in close contact with Peggy Barr who is the Administrator of Housing at Northwestern. Northwestern puts out a listing of off campus housing about every semester that is university approved for their off campus students. He said they have been able to solicit their support if there are properties with code violations, those properties are removed from that list; perhaps the Commissions could combine their efforts with landlords to work through this process And as long as it's not the student's fault. Commissioner Bradford stated that he though Mr. Wolinski offered a great suggestion. Commission Johnson stated that she would like to support the idea of getting the written input prior to a working meeting. With regard to public input, a decision should be made to have either through a public hearing or advertised forum before the next joint meeting. Commissioner Murphy -Horsing Commission: Stated that in the interest of tine there should be tine lines because FY 98 is approaching, and they are looking at only one or t►vo working meetings if they push it before the new year. Site said she mould like to see the two Commissions have their list finalized with changes and ready to go into 98 with recorunendatiohs for City Council. And then public hearings can be held, but the two Commissions should have their bhhsiness wrapped rip by the end of 97. Ms. Haynes stated that the first of the year is consumed with budget related matters; 1998 is budget time. She said she did not know how practical it is to get this finished by the beginning of the year; they might need to look at the beginning of the fiscal year which is March 1, 1998 and this might not be possible. However if they set time lines it might be possible to present something to Council right after the fiscal year (March 1, 1998), and especially if they want to get input from the other forums. Commissioner !Murphy -Housing Commission: Suggested that the tevo Commission have their materials wrapped tip by flee end of 1997, so that they could get input in January/February 1998fron other groups if they need to, and then pursue the beginning the fiscal year, they should have something on paper coma January 1998. Commissioner McBell asked Commissioner Miller if she was in some way related to the Evanston Property Owners Association? Conmrissioner miller -Housing Conemission: Stated that she is and mentioned it at the beginning of the meeting. Commissioner Houston stated that there may be some budget implications if in fact they could get some strengthening of the Ordinance, that needs to be considered along with the budget process, HUMAN RELATIONS COMMISSION MINUTES Page 13 September 24,1997 unless it is provisioned back after the fiscal year begins; then go back to ask for additional dollars. Ms. Haynes stated that budgets were submitted Tuesday, September 23rd. Prior to the next working meeting the following information needs to be gathered for discussion. (1) Request that Law Department provide a definition of "pattern of practice" (2) Other coinmunities that have landlord and tenant ordinances (request copies) (3) Develop a questionnaire to solicit information from mail outs A sub -committee was formed from each Commission to develop a questionnaire for the mail out regarding the Landlord and Tcnant Ordinance. It was decided there would be two (2) members from each Commission. Those members are: HOUSING Commissioner .Miller Commissioner Murphy HUMAN RELATIONS Commissioner Bradford (To be named later) The meeting of the sub -committee will take place on Thursday, November 6th at 7:00 p.m., Civic Center. Commissioner Nesbitt -Housing Commission: Made a motion that the meeting be adjourned. The motion was seconded and carried. There being no further business, the meeting was adjourned at 9:30 p.m. Respectfully submitted: f 7 4/ Dorothy Thrower, Secretary Human Relations Commission r EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 AGENDA Wednesday, October 23, 1997 7:00 PAL - Room 2402 David Bradford -Chair, Edna McIntyre and Ann Johnson Louie Gomez -Vice Chair, Nancy Bailey and Renee Summers Robert Burks, Sandra Davis Houston, and Lloyd McBell Dorothy Thrower -Interim Human Relations Specialist, and Helen Whyte, SYEP Coordinator Paula A. Haynes, Interim Executive Director None PRESIDING OFFICIAL: David Bradford -Chair I. Call To Order Commissioner Bradford called the meeting to order at 7:30 p.m. II. Introduction of Guests/Visitors There were no guests or visitors present. HUMAN RELATIONS COMMISSION MINUTES Page 2 October 22,1997 III. Approval Of Minutes For July 23, 1997 and September 24,1997 Approval of the minutes were deferred until the October 22nd meeting due to the lack of a quorum. IV. Communications Paula A. Haynes, Interim Executive Director Commissioner Bradford stated that Ms. Haynes would not be attending the meeting due to the death of Ms. Jeannette Giles, her close friend and an Inspector with the Building and Property Standards Division on Monday, September 22, 1997. Ms. Haynes stated that she would mail her report to all the Commissioners in the very near future. Dorothy Thrower, Interim Human Relations Specialist Ms. Thrower's staff report consisted of information from June 2nd through August 29, 1997. She reported on 45 cases. Following is a categorical breakdown of those cases: 2-noise, 6-lease violations, ID -security deposits, 4-repairs, I -barking dog, 5-10l30 day notices, I -illegal entry by Police Department which was referred to Paula for her review, 1-failure to provide heat, I -late fees, 1-illegal unit, 4-essential services, 2-sub- lessor, I -eviction, I -condo conversion, 2-failure to deliver, 1-unlawful entry, I -access, and 1-utility. Of the 45 cases, 27 were closed, 14 still are still open, 2 unresolved, and one(1) as reported in category breakdowns, was referred to the Executive Director. Ms. Thrower requested that once her staff report is reviewed by the Commissioners, any questions or comments could be addressed at the November meeting. Commissioners Bradford and McIntyre accepted and agreed with Ms. Thrower's suggestion. Additionally, Commissioner Bradford commended staff on the preparation for and the conducting of the joint meeting with the Housing Commission and the subsequent minutes prepared by staff. HUMAN RELATIONS COMMISSION MINUTES Page 3 October 22,1997 V. Discussion Items A.. HRC 30 Year Anniversary Commissioner Bradford stated that with the upcoming anniversary, he believes it is appropriate and important that the Commission's contribution to the community is recognized. He further stated that discussion on this item is deferred until the November meeting, hen a quorum is available and the Executive Director is in attendance. Commissioner McIntyre agreed with Commissioner Bradford's decision. VI. New Business A. Appointment of Nominating Committee With Commissioner Mclntryre's concurrence, this agenda item was deferred until the November meeting. VII. Old Business There was no old business. VIII. Other Commissioner McIntyre reported that the October 12th march organized by a group of ETHS students, according to a friend and the Evanston Review, was very successful; there was a large turn out. Ms. Whyte stated there were a number of people in attendance and thought it was very nice. She mentioned several individuals who talked about friends who had deed violently nd young people who are experiencing violence in their lives now. Literature was passed out asking people to commit themselves to various organizations or committees for this cause. There being no further business, Commissioner McIntyre suggested that the meeting be adjourned at 7:45 p.m. HUMAN RELATIONS COMMISSION MINUTES Page 4 October 22,1997 Commissioner Bradford instructed Ms. Thrower to put a note on the meeting room door that the meeting began promptly at 7:30 and had adjourned. Note; The meeting had adjourned when Commissioner Johnson came in. Respectfully submitted: �hrower, Dorot6 R. Secreta H Y Secretary Human Relations Commission '+ 1 EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 MINUTES Wednesday, November 19,1997 7:00 P.M. - Room 2402 David Bradford -Chair, Sandra Houston, Nancy Bailey, Ann Johnson, Lloyd McBeil, and Renee Summers Louie Gomez -Vice Chair Robert Burks and Edna McIntyre Dorothy Thrower -Interim Human Relations Specialist, and Helen Whyte, SYEP Coordinator Paula A. Haynes, Interim Executive Director None PRESIDING OFFICIAL: David Bradford -Chair I. Call To Order Commissioner Bradford called the meeting to order at 7:35 p.m. II. Introduction of Guests/Visitors There were no guests or visitors present. HUMAN RELATIONS COMMISSION MINUTES Page 2 November 19,1997 III. Approval Of Minutes For July 23, September 24, 1997, and October 22, 1997 Commissioner Houston made a motion that the minutes for July, September and October for 1997 are approved as submitted. The motion was seconded and approved unanimously. IV. Communications Commissioner Bradford stated that Ms. Haynes, the Interim Executive Director, would not be attending the meeting because she had a very bad cold. Ms. Thrower, Interint Hnunan Relations Specialist Ms. Thrower's staff report consisted of information from September 2nd through October 31, 1997. There was a total of 486 landlord/tenant inquires and complaints responded to during this period; ninety-nine (99) of that total was responded to by Ms. Whyte. There was Fifty-eight (58) actual complaints; some have been closed but the majority have not been. They remain open because the Complainant has not responded to staffs request for specific or additional information or they have tailed to return staffs phone calls, i.e, the current status of their complaint if a request was given not to contact the Respondent. Ms. Thrower reported on the types and number of complaints fled. V. DISCUSSION ITEMS A. HRC 30 Year Anniversary Commissioner Bradford requested that this item be delayed for discussion until Commissioner Johnson arrived. VI. OLD BUSINESS Commissioner Bradford reported that according to Ms. Haynes, approximately $9,000 was cut from the Human Relations budget; all departments received some cuts. The sub -committee meeting with the Housing Commission did not take place because their HUMAN RELATIONS COMMISSION MEETING Page 3 November 19, 1997 Chairperson's mother had a stroke prior to scheduling; therefore, it has to be rescheduled as soon as possible. He thanked the Commissioners for their participation and attendance at the Housing Commission meeting and feels there is quite a bit of momentum going with regard to addressing some of the serious issues that face the community and the Human Relations Commission. Commissioner Bradford expressed his frustration and concern with the problem of having quorums at the Commission meetings the past year. During the 97 calendar year there were approximately three (3) meetings when a quorum was present. When the October meeting was called to order at 7:30 p.m., only he and Commissioner McIntyre were in attendance; Commissioner Johnson attended that meeting but it had adjourned when she arrived. He offered his resignation as Chair if Commissioners saw him as the problem, but stated he would serve out his re -appointment. There are many things in the community that need to be done however, there are powers that be who would rather not have the Commission around. If the Commission is not effective then they as a body are not doing themselves or the community any good. He opened the floor to the Commissioners for their input. Commissoner Houston stated that number one she is very busy and two, she does not find a lot of enjoyment - personal satisfaction of being a part of Commission because she does not belive they are doing anything. Every month she agonize as to whether she's coming to the meeting and contemplates writing her letter of resignation, so that the Mayor can appointment someone who is interested and can get some fulfillment out of being on the Commission. She assured Commissioner Bradford that her feelings certainly have nothing to do with him but rather where she is presently and what is going on in her life. Commissioner Bailey stated that she did not have any complaints and is still interested in working with the Commissioner Bradford and the other members. She too would like to see attendance improve and would like to think about some possible ways to do SO. Commissioner Houston stated that as a group she did not feel the Commission has done what they should have or should be doing; she does not think it is one person's fault - it is a collective issue; they are floundering and have been for two or three years. She said she does not blame the Commission's actions on any one person; she takes as much HUMAN RELATIONS COMMISSION MINUTES Page 4 November 19, 1997 onous of that as they all should And asked Commissioner Bradford not to take her comments personally. The Commission has not done enough to sustain her interest as a member. Commissioner Bradford welcomed Commissioner Summers at this point of the meeting. He continued his dialogue with Commissioner Houston by asking her what kinds of things could the Commission do that would be of interest to everyone? Commissioner Houston responded that there are numerous issues in the community, i.e. youth, gangs, racial issues, and others which the Commission has certainly come up with throughout the past couple of years, which they should be devoting their time to. They should be more in the forefront versus the background regarding these issues. Commissioner Bradford explained to Commissioner Summers that he had requested input from Commissioners regarding the attendance problems during the year. He asked for her her input if she had any. Commissioner Summers yielded the floor to Commissioner McBeli so that she could collect her thoughts. Commissioner McBeli stated that he agreed with many of Commissioner Houston's comments and offered his own frustrations from his initial appointment to the present. He said lie saw the Human Relations Commission as an advocate for the community and as far as being a positive entity to make Evanston more of the perception that it is, lie has not seen it happen. Some of the core problems in the community are being left out and it appears to him that this body does not want to touch them. He said he has lived here for the majority of his life but Evanston is not what it appears to be. Since he has been on the Commission for a couple of years, it has dawned on him that as usual, to him, the perception of Evanston is more important than anything else in this town. Therefore, as long as the Commission wants to advocate for or participate in something that will continue with the perception, no one has a problem with that. As soon as some flag or issue comes along that somehow goes against the perception of this community, it just dies; it does not go anywhere; it gets nicked and picked apart. The diversity that is professed does not exist. Evanston does not need the Human Relations Commission to further it's image; that is not why it exists. His belief was that the Commission was established to foster better relationships within the community. There HUMAN RELATIONS COMMISSION MINUTES Page 5 November 19, 1997 is a racially segregated community from the schools, economically, politically, and socially, but people want to continually deny it exists. In some communities there are issues with the Police - racial problems, and no one seems to know anything about that, and if they do, it is of no concern. Yet, individuals from Oak Park were able to have the support of the Commission and Council for Transgenders to be included with the protected class under the Human Relations Ordinance. There are people in Evanston who need that same type of enthusiastic support to get their issues dealt with. On their own they do not have the money or wherewithal to get it done; supposedly that too is where this Commission comes in. He felt that the retreat the Interim Executive Director, Ms. Haynes, put on for the Commissioners four (4) years ago did not serve the purpose for which she intended, and also revealed hidden agendas. He stated that if the Commission does not start to address the issues and changing what it is they need to do, lie is going to resign. Commissioner Bradford welcomed Commissioner Johnson who entered the meeting; lie explained to her the topic of discussion. The following comments from Commissioner Summers are transcribed verbatim in order for the minutes to reflect their accuracy. "Well, I think - ah - I -I was - when I started the Human Relations Commission, I was extremely enthusiastic. I - um - all through college and graduate school, I - ah - maj- I took a special interest in working with people of all different cultures - it fascinated me. Um - and I was very optomistic working -- you know - I really believe in multi- cultural - um - rights; I believe in respecting people, but this Commission was - ah - com - it's - it's sort of like a mission impossible. The - the - overall goals are completely laudable to make it a humane society where everyone's - ah - looking out for other people and helping people; I believe in all that stuff; that makes sense for me, but the meetings here just fall fiat. There is soo much bureaucratic- you know - like the minutes - going no where; that drove me nuts. I hate bureaucratic stuff like - you know - each line, each sentence, that - you know - I don't like it. And then I was really frustrated because I'd say certain things in - um - the meetings here, and they'd get transcribed to - you know - a complete joke of what I had said - you know - it would be like - you know - what's the purpose of being here when there is - you know - they keep these records and they make no sense. So I didn't like that. I think the problem is that -as a - as a - board with, or Commission within the community, we HUMAN RELATIONS COMMISSION MINUTES Page 6 November 19, 1997 have moral ah - recognition within the community. My husband, Frank, he's the head of the Mental Health Board and they at least have some decision making power; they get to decide who - who- gets all the - all the social service agencies; it's their decision who gets what money. We have no responsibilities and rights. You know it means nothing that we're Commissioners. Our views are not respected within the community; so it's just like - you know - so what - we can - you know - say these different things at meetings and it doesn't get you anywhere, and as a group it's ... well first I agree with you Omar, I think that retreat was a big joke. I felt terrible that they spent five thousand dollars ($5,000) on that guy who was a facilitator. I would just rather give - ah - money to - you know - Habitat For Humanity or - you know - any of the number of social causes; I could have run the group and done it much better - for free; that was a complete waste of money and I think it alienated people. I just - you know - I would rather have money like that go to charity or any good cause. I - I don't understand why -- my sister is a community consult - ah - business consultant, and she said if you had like (word not audible due to noise) of the field, no one gets $5,000 for a day; five hundred (500) would have been a lot for -- but it was like throwing out money. So in some ways I feel like - you know - that really bothered me. Um, and also with the Project Stop Gap, that I feel like the research that we did - you know - what was the purpose; we brought people together but we don't go the step further -- the same thing when we had the meeting with the Police in the community; you know it was a good thing to get people together but it's it - it always fall short; so I don't know. I - I'm not one to quit and I usually like complex situations - that's my work, ah - but mere it - it doesn' seem gratifying (words not audible due to noise ) .... Like Omar, I don't see any - anything thing that we've done worthwhile. I've been here almost for four (4) years. At January (words not audible due to noise) ... four years. And I - I really can't say, besides meeting all of you and getting to meet people I wouldn't have met - you know - any where else - that - that would be it that this Commission's done for me. I - I feel - you know - it - it combines the worst of bureaucratic stuff that I hate - that I stay away from - that's my feelings." Commissioner Johnson stated that this calendar year has been a wash but not the time period preceding that. With regard to the retreat, five thousand dollars (S5,000) was a excessive amount but it had some purposes relative to Owen Thomas' death and Ms. Haynes coming in as the Interim Executive Director; the activity did not get them all going in one direction. She stated that she does not know what the answer to the last year; although there were a couple of ideas brought forth, either the energy or overall HUMAN RELATIONS COMMISSION MINUTES Page 7 November 19, 1997 support was not there amongst the whole Commission. She missed most of the meetings when the issue of having a rally took place but was there near the end when the voting took place. With regard to the issue of having a fundraiser to assist the churches that were burned prior to 1997, time requirements would not have been feasible for Commissioners involvement. As the agenda reflected the upcoming 30 Year Anniversary for Human Relations, she believed this would give the Commission a wonderful opportunity to re -group and assess their existence. Should they focus more on listening to the community and trying to helping people make connections within the community or educating them? On several occassions the vote has been to have some of the Commission meetings in the community but they have not done so; doing this would at least give them an opportunity to hear from citizens and address them problems or issues. The reason that the transgender issue was resolved so quickly is because people came before the Commission and presented their issue; knowing there are issues that are not brought forth, the Commission needs to make themselves available to listening what they arefind out what they are. If this means putting the agendas on hold for three months and meeting in the community, they need to do so; whether it's about the Police and community interaction or Landlord and Tenant issues. Commissioner Bradford thanked all of the Commissioners for their input and indicated that he agreed with much of if not most of what each one said. He again reiterated his frustrations with some of the things that had not been done but yet some things have been accomplished. He expressed his satisfaction of finally meeting with the Housing Commission and anticipate that both unions will be able to rectify some of the egregious transgressions of the Landlord Tenant Ordinance that have occurred for many years. He concurred with Commissioner Johnson that having meetings in the community would be an excellent opportunity to gain insight on some of the existing issues as well as gaining visibility for the Commission. The Commission's presentation before Council in March opened up some opportunities that were not followed up on. With regard to the Commission's presentation that was co-sponored with the NAACP in the summer of 1996 regarding Police issues, there has been no indication that a civilian review board was set up. In conclusion he asked Commissioners to please start attending the future meetings; individuals have expressed their frustrations regarding the Commission's lack of interest or dedication, but nothing can be accomplished without a quorum. HUMAN RELATIONS COMMISSION MINUTES Page 8 November 19,1997 Commissioner Bradford stated there would not be a meeting in December; the next scheduled meeting is due January 28,1998. An item that was missing from the agenda was the election of officers for 1998. Since no one volunteered to be on the committee, this item was deferred for the next meeting so that Ms. Haynes can solicit volunteers. Commissioner Summers stated that her first appointment ends on January 15, 1998. Commissioner Bradford added that Commissioner Johnson's term for the past six (6) years will Also end in 1998. He plans on fulfilling his second term, of which there are three years remaining. Commissioner McBell commented that he wanted to share with the Commissioners some difficulties lee was having regarding the perception of the Police. After outlining to the NAACP some history and what the responsibilities were of the Commission, he was asked a couple of times what happens to individuals or groups of individuals who appear before the Commission or Council and give their perception of the Police? Their question is, what happens after that; is something going to be done now that was not in the past? If the information that he has provided them will serve no purpose then all of his efforts will have been in vain. Commissioner Summers stated that was her point in her previous comments; the Commission has no power at all. Commissioner Johnson stated that since the Commission does not have the power to enforce the Landlord and Tenant Ordinance, it might be that people do not understand that they do have fair housing functions. Perhaps people do not know that the Commission has subpoena power in that area and working with the Housing Commission to get those powers is an important direction. Commission Houston stated that for the Commission to go into the community to have some of their meetings is not going to be effective, because other organizations will leave to be solicited in order to get people to the meetings; the Commission is not going to draw them. There has to be a method of getting people to the meetings and then they have to be told how their issues and information will be addressed and or resolved. HUMAN RELATIONS COMMISSION MINUTES Page 9 November 19, 1997 Discussion ensued regarding possible ways of addressing or disseminating the information brought before the Commission in a satisfactory manner by citizens. There was no definitive resolve. Commissioner Bradford stated that the Commission missed a great opportunity back in March when Council gave them the charge to conduct hearings involving citizens who had complaints against the Police. If the Commission doesn't addresss this issue, there's no one else who will do it; there's no police oversight civilian oversight board in the community anymore; if people have issues with their landlords there is no one else to address them except the Commission. He stated that he thinks they have enough of a moral charge with regard to human relations. Commissioner Summers stated that she agreed with Commissioner Bradford but the Commission needs to get some credibility within the community. Maybe that would be by inviting the Mayor or different parts of the government to the meetings to learn more about them. They have to make themselves known to the power brokers within the community and hope they would see the Commission as a viable part of the community. The Commission may feel the moral charge, but if no one around them have a perception, what difference would it make? As individuals their lives could be carried on with interigity, but the community and government at least has to see them as a functioning part with something to contribute. Perhaps Jay Terry, Harvey Saver, or the City Manger could be invited to the meetings; there has to be someone to make the Commission credible. Commissioner Bailey asked what was the difference between the Evanston Commission and the Chicago Commission. Commissioner Houston responded that the Chicago Commission has more enforcement powers because the Ordinance and laws were drafted to give them power to take action where Evanston's Ordinance is written as an advisory document. The Chicago Commission has the power to set sanctions against companies for forms of discrimination?; to make rules in housing cases; they also a larger staff. VII. NEW BUSINESS Commissioner Bradford requested that the Commissioners come up with some HUMAN RELATIONS COMMISSION MINUTES Page 10 November 19, 1997 suggestion regarding where they should have their annual holiday gathering. VIII. OTHER There was no other business IX. ADJOURNMENT There being no other business, the meeting was adjourned at 9:25 p.m. Res ectfully submitted: Dorothy R. Thrower, Secretary II Human Relations Commission EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, EL. 60201 MINUTES Wednesday, January 28,1998 7:00 P.M. - Room 2402 PRESID[NG OFFICE= Sandra Houston, Ann Johnson, Edna McIntyre, and Lloyd McBell David Bradford -Chair and Nancy Bailey Paula a. Haynes -Interim Executive Director, Dorothy Thrower -Interim Human Relations Specialist; Helen Whyte, Michael Redmond, and Reverend H. L. Robinson -Summer Youth Employment staff Candace Fullmer Sandra Houston I. CALL TO ORDER The meting was called to order at 7:40 p.m. [1. INTRODUCTION OF GUESTSNISITORS The visitors introduced themselves and were welcomed by Commissioner Houston. .tits. Fullmer provided the Commissioners and staff with various documents whose subject matter addressed issues of an ongoing complaint that she filed isvth the Department earlier in the summer of 1997. One document addressed the illegal use of bar-b-rlue grills, ;vhich was being done by some of the other tenants as well as the janitor. She ►vas unable to get a code violation ho;vever, the use of the grills were communicated to the residents by mento. Another document referred to ;vas a Special Bulletin that the Police Problem Solving Unit will distribute in rental buildings, if asked to do so regarding noise. After several attempts, she ;vas successful in getting complaints against tenants (NU students) in her building on January 23rd; a court date has been set far February 23, 1998 at 9:00 a.nn. In June, 1997 she }vas unsuccessful in getting the City Manager to take action against her landlord for violations pursuant to Section S-3-9-2: CIVIC ACTIONS BY CITY in the Ordinance svltich addresses pattern of practice by landlords or tenants. Mr. Crum i►tformed her that it was HUMAN RELATIONS COMMISSION MINUTES Page 2 January 28, 1998 almost impossible to get a conviction. She referred to a newspaper article from the Evanston Review (October .22, 1997) wherein her landlords had been cited for 250 violations at another property location. The last article that Ms Fuller addressed referred to the treatment of NU students by NU Police versus their treatment of high school students or other citizens While the Evanston Police are reasonably forthcoming about their policies, the University prefers to keep their policies secret, !YU Police are a private police force. Ms. Fullmer stated that people she has been in contact with regarding her ongoing complaints have suggested that she move. She would like to move but would also like to see that the protections provided by law, allow her live where she is until she is ready to move. Commissioner Houston thanked Ms. Fullmer for updating the Commission with information relative to her complaint and perhaps the items presented will be discussed at another meeting as they relate to the issues. III. APPROVAL OF MINUTES FOR NOVEMBER 19, 1997. Commissioner Houston stated that due to the lack of a quorum the minutes for November 19,1997, will be deferred to the February meeting for approval. IV. COMMUNICATIONS A. Staff Reports Paula .4. Hivnes, Interim E.recutive Director Nils. Haynes indicated that this is the first meeting she has attended since September 1997. Following is a brief overview of the activities she has been involved in during the past few months: 0-In October 1997, she conducted a tenant school in conjunction with the Property Maintenance Division; O-In October 1997, she participated in the "Stand Against Violence" march that was coordinated by Sarah Solomens (an ETHS student); 'f�r-For the first time with regard to the administration, the Department Heads sat down with the Aldermen to set some goats, which was facilitated by Jerry Crabri, from the University of Illinois; 0-In October 1997, she conducted training on the Landlord/Tenant Ordinance for the residents of 12.1 and 148 Clyde; the tenants were 98% Hispanic with very little English capabilities; an interpreter was available; ❑-In October 1997, the Fair Housing budget was prepared and submitted to the HUMAN RELATIONS COMMISSION MINUTES Page 3 January 28, 1997 CDBG Committee. 4-In November 1997, she was involved in a couple of areas at the High School; one was student planning which is a design committee of the school improvement team; it also relates minority achievement. The goal is to get students to plan for their four years of high school so they know where they are going and what they need to do and to know what their post activities are going to be. There have also been a couple of school improvement team meetings; Q-In November 1997, the Commission, in conjunction with the Evanston Neighborhood Conference (ENC), co -sponsored a forum on Civility and Violence Prevention; O-Participated in a community meeting regarding the re -vitalization of the Church/Do,dge Committee, held by the Fifth Ward Alderman; 6-On December 1, 1997, staff participated in the AIDS march; @-In November 1997, attended an American Legion meeting where they awarded the Department with S2500 for the holiday gift giving; 1:T-In December 1997, the CDBG public hearing was held; the Department's budget was reduced by $9000; &-In December 1997, the first meeting was held to plan the community picnic; Yb-Currently planning the second half of the Civility and Violence Prevention forum which will take place on Thursday, January 29th; PM -Participated in the march for the Martin Luther King, Jr. celebration that was sponsored by the Fleetwood Jourdain Community Center; and O-On January 21, 1998, the Department hosted the Illinois Municipal Human Rights Association (IMHRA) bi-monthly meeting at the Library. Dorothy Thrower, Human Relations Specialist Ms. Thrower staff report was for November 3 through December 31, 1997. There was a total of two hundred and thirty-two (237) landlord/tenant inquiries responded to during this reporting period. Nils. Whyte responded to eighty one (81) and she responded to one hundred and fifty- six of those inquiries. She indicated that November and December are generally not as busy as the other months due to the holidays. There was a total of two thousand and thirty-three (2,033) landlord/tenant calls logged for the 1997 calendar year. For approximately three (3) weeks in December 1997, staff was involved in the preparing Christmas gifts to the children of families who have been identified as less fortunate. Commissioner Houston asked if staff track landlords who are repeat offenders; who consistently HUMAN RELATIONS COMMISSION MINUTES Page 4 January 28,1998 come up with issues that are in violation of the Ordinance or that are questionable? Ms. Haynes stated there is an informal process and discussion has revolved around the intake process of complaints which would make that determination. She has also requested other Departments that have enforcement abilities i.e. the Health Department, to provide copies of violations when landlords are cited; those citations will be reviewed to see where they violate the Ordinance. Once this is done the landlord will be notified that they are in violation of the Landlord/Tenant Ordinance and also advised of the tenant remedies. Ms. Fuller commented that some of these landlords who are offenders are well known, especially to the Aldermen. When she was seeking some relief regarding her complaint, her Alderman informed her that slumlords were not a priority in Evanston; Alderman Guinn suggested that she move and not rent property that was managed by her current property manager. She stated that many tenants may not receive an Ordinance when they rent and are therefore not aware of their rights; Spanish speaking people are probably in a high majority. Ms. Haynes stated that in the coming fiscal year it is her intent to try and conduct a tenant school once a month to educate renters on the Ordinance. Commissioner Houston stated that the Department might look at advertising this training with the various forms of media; she suggested that as these sessions take place, at least one Commissioner should attend. V. ACTION A. Election of Officers Ms. Haynes stated that since there was not a quorum, nominations could be taken from the floor at the February meeting for the election of new officers. Commissioner Johnson suggested that a note is sent to each Commissioner, asking them to make nominations in writing, send them to the committee, who would then bring them to the next meeting. She also volunteered to serve on the committee. The Commissioners in attendance said they would comply with Commissioner Johnson's suggestion; they would name the person they are nominating and would indicate if they be willing to serve on a committee. HULL AN RELATIONS COMMISSION MINUTES Page 5 January 28,1 998 B. Alderman Newman's Reference/November 24,1997 Commissioner Houston stated that Alderman Newman referred a reference to the Commission regarding the benefits of K through 2 school children participating in extra curricular activities that would help them become more scholarly in their studies. She asked Ms. Haynes if she wanted to elaborate further on this subject. Ms. Haynes stated that at one of the city school liaison's meetings, Superintendent Alston indicated that children who participate in extra curricular activities perform much better in school. He stated that he had received call from AYSO (a soccer league), who were very concerned about the lack of minority participation in the league. Alderman Newman felt that this would be a worthwhile function for the Human Relations Commission to work on in any way they deemed to see if they could get minority children involved not only in the soccer league but in some extra curricular activities; they need to find out why they are not involved and what can the Commission do to get them involved. Commissioner Houston stated that this is an issue that she would certainly be willing to work on on a plan or proposal to develop some goals and submit them to the Alderman. Ms. Haynes and Commissioner Houston will work on this effort together. Commissioner Johnson stated that the research gathered for the Inventory 94 could be utilized in addressing Alderman Newman's request. Vl. DISCUSSION ITEMS A. HRC 30 Year Anniversary ,his. Haynes stated that the Commission was created on July 13, 1968, and believes the Commissioners should do something to commemorate the 30 years of dedicated service this July to the community. She said people are having dialogues on race all over the country and is part of the President's agenda. As staff she is going to prepare a letter to all of the churches, synagogues, and religious institutions, asking them, if they have not yet done it, to begin some dialogue on race; the Commission will be offered as technical support if needed. This could be a piece of the Commission's 30 year anniversary celebration. Commissioner Houston stated that if the Commission would just do three (3) or four (4) visible kinds of activities during the year, i.e. dialogues on race, Unity Month activities, and the community picnic, the%. could be culminated with some city-wide activity as contribution to the 30 year celebration. HUINIAN RELATIONS COMMISSION MINUTES Page 6 January 28, 1998 Ms. Haynes commented that at one of the past meetings, there was a great deal of discussion regarding what the Commission was. not doing. Sending the letters to the churches, etc., is not going to require any additional effort or time on the part of the Commissioners; they will act as facilitators. That is, or can be as good as, or more effective than the Commissioners out there doing it themselves. Commissioner Houston stated that the sessions the churches are being asked to put together, to should have a Commissioner present at each one so there is some visibility from them and not just from staff. Brief discussion ensued regarding items that might be purchased with some type of logo that the Commission could have for distribution. Ms. Haynes passed around a catalog with various items to consider. Ms. Fullmer stated that she thought the 30 year celebration would be a good opportunityfor the Commission to publicize their existence; there are many residents in Evanston who are not aware that there is a Commission. This would also be an opportunity jar the Commission to force the Review to do an article about the services that are provided. Ms. Hayes stated that she would work on the 30 year anniversary piece and perhaps one of the other Commissioners will volunteer their services as it progresses. VII. INFORMATION A. Community Picnic ,*Is. Haynes stated that the Black Patrol Officers Associaton started the community's first picnic four (4) or five (5) years ago. The first one was held at Mason Park; it was well attended and racially diverse. For the past three years it has been held annually at James Park. This year the Commission is partnering with the Police Department to host the picnic. She stated that in addition to herself , IIs. Thrower and Sgt. Morris of the Police Department are planners of the picnic. Historically the picnic is held on the last weekend in August; she saw this as a great opportunity to kick off Unity Month, beginning September. The logo for the picnic will be "CommUNITl"" - a combination of the nvo events. She will be asking all of the churches to participate in this event; money has to be raised for the event because the City does not support it; therefore all businesses will be solicited; all community groups and organizations will be asked to participate; free food is provided. The Commission will be asked to actively participate in this effort. She outlined further details in preparing for the picnic i.e. mailings, volunteers for committees, etc. A specific park has not been named yet. HiJ,NIAN RELATIONS COMMISSION MINUTES Page 7 January 28,1998 B. BIankets/Mexico Ms. Haynes stated that several weeks ago, a number of natives in Mexico were slaughtered by the Government. People living in that area are very poor and it gets cold there. Commissioner Gomez wants to provide blankets for them and has asked that new or used blankets be sent to them. When she talked with him they discussed the Commission possibly writing a letter asking people to make donations and the Commission and churches could serve as drop off sites; he would assume the responsibility of getting them shipped to Mexico. Commissioner Houston indicated that Commissioner Gomez's request fell within the realm of the Commission's direction but she had concern about the logistics and where the blankets would be stored. Commissioner McBell stated that several months ago, a similar request had been made for the Commissioners consideration regarding church burnings in Atlanta; his feeling are the same now as they were then. He said he is sympathetic to their needs but there are people in Evanston who are homeless, starving or dying, due to the lack of resources; children are uneducated and he has a problem with taking whatever resources that are here and helping individuals outside of this community. However, should the Commission agree to support Commissioner Gomez's request, then he would like for them to do something for some of the other countries where people are in need, i.e. Africa where the people are having problems with famine or helping some of the people in South America. Commissioner Johnson commented to Commissioner McBell that she appreciated his concern; she is trying to figure out some way to respond out of her respective caring for Commissioner Gomez and his leadership on the Commission, to be supportive of the project that he is doing through the church; each Commissioner might want to make their own contribution. But, if they start to collect blankets for Mexico then they open themselves to be being questioned about assisting individuals in Evanston. Nis. Haynes stated that she would share the concerns of the Commission to Commissioner Gomez. Commissioner Johnson stated that if they did decide to support Commissioner Gomez's request, she would like for a letter to be prepared also, noting that this is being done as a one time effort in response, to end Commissioner's Gomez tenure on the Commission. HUMAN RELATIONS COMMISSION MINUTES Page 8 January28,1998 C. Director's Position Ms. Haynes stated that for the past three (3) Saturdays, Council has been conducting budget hearings. Alderman Newman has requested that the Human Relations Director's position be eliminated. Recently she decided to take the Director's position on full time; she and the City Manager have been discussing some issues involving this position. Ms. Fullmer asked if Alderman Newman gave any reason as to why the position should be eliminated?, where and who would the responsibilities of the Directorship fall on if the position is eliminated? Her reason for asking is because every time she has attended a Commission meeting she is aware of many things that Ilse Commission is doing that other people are not. It is incomprehensible to her that he wants to save money by getting rid of someone who is doing something, yet the last time she heard Alderman Newman speak he wanted to spend more money in the parks because Evanston Parks were not as good as Skokie's parks. Ms. Haynes responed that she did not know because those issues were not addressed. Commissioner Johnson stated that she was pleased that Ms. Haynes had decided to take the position full time because this is what she has wanted for quite some time. She and the other Commissioners agreed that a letter should be written to Council and the contents should address the Commission's productivity and to eliminate the position in the 30 year anniversary in a community where there is much to do, is thoughtless. It was finally decided that Commissioners Houston and Johnson would prepare a letter that Commissioner Houston would read at the upcoming Council meeting, voicing the entire Commission's concern to maintain the position. D. Commission Vacancies Ms. Haynes stated there are three (3) vacancies on the Commission that need to be filled. Commissioner Summers resigned, Commissioner Gomez's full appointment time has ended, and Commissioner Burks' seat will be filled due to his lack of attendance; Commissioner Johnson's full appointment will end in August, 1998. She stated that some affirmative recruiting needs to take place for individuals who are committed and understand what the Commission's role is. Commissioner Houston stated that as this Commission moves forward, she thinks it would be a positive move to have some younger adults interested in sitting on the Commission. They could begin to take a role in developing the Commission and it's focus. HUMAN RELATIONS COMMISSION MINUTES Page 9 January 28,1998 Ms. Haynes stated that individuals who are interested in applying for a position on the Commission should go to the City Clerk's office and request a Board and Commission application; after it is filled out, return it to the City Clerk's office and it will be forwarded to the Mayor for her review. E. Chicago HRC Luncheon Ms. Haynes stated that she and the Commissioners will be attending the Annual Awards Luncheon sponsored by the Chicago Human Relations Commission on January 29th at the Palmer House, beginning at 12:00 noon. She was invited to special session after the luncheon where the guest speaker will be Bill Lanlee, the person that President Clinton wanted to appoint to head the Civil Rights Division under the Justice Department. Currently he is acting in an interim position. VIII. NEW BUSINESS Ms. Haynes suggested that a farewell token is given to Commissioner Gomez for his service on the Commission during the past 6 years, not only as a Commissioner but as Chair and Vice -Chair. Something can be decided upon at a later date and how it will be presented. Ms. Haynes stated she will be attending a forum on "Civility Violence" sponsored by ENC on Thursday, January 29th from 6:30 - 9:00 p.m., in the Library community room. IX. OLD BUSINESS None X. OTHER None X1. ADJOURNiNIENT There being no further business, the meeting was adjourned at 9:10 p.m. Respectfully submitted by: Dorothy R. Thrower, Secretary II Human Relations Commission EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 MINUTES PRESIDING OFFICIAL: I. Call To Order Wednesday, February 25,1998 7:00 P.M. - Room 2402 David Bradford -Chair, Sandra Houston, Nancy Bailey, Ann Johnson, Lloyd McBell, and Edna McIntyre Paula A. Haynes -Interim Executive Director, Dorothy Thrower - Interim Human Relations Specialist, Helen Whyte-SYEP Coordinator, and Michael Redmond-SYEP Program Manager Lori Price -Student, NU Medill School of Journalism; Mary Gavin - Evanston Roundtable Newspaper, and Peggy Tarr -Nichols Neighbors David Bradford -Chair Commissioner Bradford called the meeting to order at 7:38 p.m. 11. Introduction of GuestsNisitors Lori Price, a graduate student at NU's Medill School of Journalism, Mary Gavin of the Evanston Roundtable Newspaper, and Peggy Tarr, Chairperson, Nichols Neighbors Association. Ms. Tarr invited the Commissioners to attend the Association's meetings and indicated that she would provide the Commission with their meeting schedule. Ms. Tarr stated that her purpose for attending the meeting was to learn more about District 202's Home Buyers Program and the Commission's position relative to the program. Ms. Gavin stated that she had attended the meeting to hear discussion on Alderman Kent's reference. N HUMAN RELATIONS COMMISSION MINUTES Page 2 February 25,1998 Ms. Price stated that she is a graduate student at Medill School of Journalism and was attending the meeting for a class project. III. APPROVAL OF MINUTES The minutes for November 19,1997 and January 28,1998 were delayed until a quorum was established. IV. COMMUNICATIONS A. Staff Reports Paula A. Haynes, Interim Executive Director Ms. Haynes reported that she met with Access Evanston and Natural Ties, (organizations that address the needs of the disabled) regarding an incident that occurred at a local store. Access Evanston offers portable ramps and doorbells to businesses to make their establishments accessible. In summary Access Evanston received a call from a citizen whose child is a wheelchair user. His friends frequent a store that is not accessible. When Access Evanston contacted the store about its services, the proprietor indicated that he did not want "those people" in his store. Ms. Haynes is working with Access Evanston and Natural Ties on this issue in addition to issues regarding accessibility on Main Street. Commissioner Houston recalled a request that was forwarded to the Law Department sometime ago about how to strengthen the Commission's abilities to address issues/concerns regarding the disabled. As she recalled, the response was basically non- responsive. Commissioner Houston suggested that the Commission revisit this issue and requested that Ms. Haynes follow-up with the Law Department. Ms. Haynes reported the following activities: - Attended and participated in a ChurchlDodge Revitalization Committee meeting. - The department in its efforts to enforce the Residential Landlord and Tenant Ordinance has been instrumental in the arrest of a landlord for an illegal eviction. The case has been set for trial in March. HUMAN RELATIONS COMMISSION MINUTES Page 3 February 25,1998 -Represented the Commission at Alex Kotlowiez's (author of The Other Side pie River) reading and book signing at Barnes and Noble. The Commission's new fact/information sheet was distributed at this event. - Conducted a mediation in Wilmette. - The FY 98-99 budget was passed Monday night. The Fair Housing budget was cut by $9,500 and the Administrative budget was cut by $1,100. - The department has received an Aidermanic Request from Alderman Kent to conduct an investigation to determine if the ETHS Homeowners- Neighbors Program violates fair housing Iaws. She stated that she is currently in the process of collecting and evaluating data. Based upon some of the information collected to -date, she has learned that the program is not limited to first time homebuyers, unlike the City's First Time Home Buyer's Program, there is no income limit and the program identifies a specific geographic area. The fact that the program is limited to a geographic area (the 5th Ward) has raised the red flag and is the basis for Alderman Kent's concerns. A discussion among the Commissioners followed regarding the Homeowners -Neighbors Program and questions were posed to Ms. Haynes. In summary, Ms. Haynes stated that she had requested information from First Chicago Bank and ETHS who are underwriting the program. She stated that she does not have all of the information and does not feel it is fair to either side to have too much discussion without the facts. Ms. Tarr offered to provide the Commissioners with some documentation that she had which she stated came from Allen Alston to the Board of Education. However, Ms. Haynes informed her that it ►vould be inappropriate for the Commissioners to view any information regarding this matter because if it becomes a fair housing violation, the Commissioners ►vould be the body that could hear the case. Ms. Tarr stated that after reading the description of the proposal, she is concerned about the racial breakdown of the employees at the high school. Ms. Haynes stated that is part of the information being provided. Commissioner Johnson stated that if it is determined there is no violation, hopefully the Commissioners will received information for discussion. Ms. Haynes stated that regardless of what the finding may be, the Commission has to assume the role of facilitating or mediating a dialogue between the parties. HUMAN RELATIONS COMMISSION MEETING Page 4 February 25, 1998 Commissioner McBell stated that what has happened in the past is that when apartments in the 5th Ward were remodeled, they were too expensive for anyone (existing residents) to rent them; basically it is impossible for the tenant to pay the increase in rent, according to the people who live there. Ms. Haynes informed Commissioner McBell that there is no rent control in Evanston and if this is a concern, the Commission should take a look at it and discuss it as part of our responsibilities for the Landlord/tenant Ordinance. At this point in the meeting, it was determined that a quorum had been established, - therefore Commissioner Bradford referred back to Item III of Ilse agenda, APPROVAL OF THE NO VEMBER 19, 1997 AND JANUARY 28, 1998 MINUTES. Commissioner Houston made a won that the minutes for November 19. 1997 be approved as corrected: the rui ion was seconded by Commissioncr McIntyre and Rpnroved unanimously. Commissioner Houston made a motion that the minutes for January. 28, 1998 be approved as submitted: the motion was seconded by Commissioner Johnson and an r� ovecl unanimou*, To concluding her report, Ms. Haynes stated that during the month of January, the Evanston Commissioners attended the City of Chicago's Human Relations Awards Luncheon. Ms. Thrower, Interim Human Relations Specialist Ms. Thrower reported on activities for January 5th through the 30th. There was a total of 248 landlord/tenant inquiries/complaints. Ms. Whyte responded to 74 and she responded to 174 of those inquiries/complaints. The types and numbers of inquires/complaints were identified by a chart. (As a means of providing additional information, that chart included and will continue to include, statistics regarding the activity that staff records relative to landlord issues/complaints). Commissioner Bradford informed Commissioners that another meeting will be taking place as result of the joint meeting that took place between the Human Relations and Housing Committee in September of 1997. HUMAN RELATIONS COMMISSION MINUTES Page 5 February 25,1998 V. ACTION ITEMS A. Election of Officers For the record, the following Commissioners were elected as Chair and Vice -Chair. Commissioner Bradford was selected by proclamation as Chair and Commissioner McBell was elected as Vice -Chair. VI. DISCUSSION ITEMS A. Alderman Newman's Comments Commissioner Houston thanked Commissioner Johnson who assisted in writing the letter to Council. She discussed the contents of the letter. She stated that Alderman Newman's comments to Ms. Haynes the night of the public hearing, were that the Commission should forget about the reference he had made and that he would never make another one to the Human Relations Commissio; Commissioner Houston stated that his response to the Commission's letter was unfounded and unnecessary. She further indicated that as responsible Commissioners that represent all of the citizens of Evanston, they need to address Alderman Newman's comments. Commissioner Bradford stated that he was unable to attend the public hearing, but was very disappointed to hear Alderman Newman's response to the letter. He stated that he thinks the reaction/response was probably inappropriate and the Commission definitely needs to respond in a formal manner. He opened the floor for discussion. Commissioner McBell stated that lie too believes the Commission should meet with Alderman Newman in an effort to ascertain what his feelings are towards the department not having a full time director; they need to know his issues and position. He further suggested that the Commission request a meeting with him to discuss the matter and let him know that they look forward to having a working relationship with the City Council and if there are any problems or areas of concern they may have, the Commission will do whatever is necessary to address their issues. Ms. Haynes stated that according to Alderman Newman, his position relative to eliminating the Director's position, is that for three (3) years he has voted for the position to be in the budget and it was never filled. She told him that it was not the responsibility of the Commission to rill the position. Further, he stated that the letter gave him the impression that by making a reference to the Commission he was was somehow burdening them. Ms. Haynes stated that she attempted to dissuade him in his thinking and told him that the Commission was excited about the prospect of HUMAN RELATIONS COMMISSION MINUTES Page 6 February 25,1998 working on his reference. She said she apologized to him and stated she was sorry that he felt that way and that it was possible he would hear from the Commission. Commissioner Johnson stated that the first choice would be to see if Alderman Newman is willing to meet with the Commissioners at a time that is convenient for him, and to say that they sincerely hope he continues to see them as a viable resource. Commissioner Bailey stated it seems to her that Alderman Newman reversed the situation by making it appear that the Commission had done something wrong. Commissioner McIntyre stated that she agrees with the approach of meeting with Alderman Newman, and asked if there should be another alternative if he declines to meet with the Commissioners in person? After further discussion a decision was made relative to meeting with Alderman Newman. Commissioner Johnson made a motion that Alderman Newman be contacted by phone. With the renuest that he meet with several members of the CoitimissiorLto talk about re-newiUg theirgood working relationship: and second. if that meeting is not possible a letter -1,ould he written to Alderman Newman. expressing their hones to continue working together and that they feel positive about his references. It is further moved That a sub -committee be established. consisting of two f2neonle. The ngotion was seconded and annroved unanimously. Commissioners Houston and Johnson volunteered to be on the sub -committee. Commissioner Johnson stated that she would call Alderman New on Friday, March 28th. B. 30 Year Anniversary This item was discussed at the January meeting. Commissioners McIntyre and Bailey volunteered to work with Ms. Haynes towards this effort. C. FY 1998-99 Budget Item was addressed in Ms. Haynes' staff report. D. Goal Setting for FY 1998-99 Ms. Haynes suggested that the Commission identify goals that they would like to achieve during the coming fiscal ycar. The following recommendations were made: HUMAN RELATIONS COMMISSION MINUTES Page 7 February 25, 1998 Ms. Haynes stated that one of her primary concerns since she has been Interim Director, is that the Commission does not market itself; they need to get out in the community to let people know they exist. She stated that she would like for the Commissioners to address the congregations at all of the churches and synagogues. Commissioner McBell suggested that the Commissioners make contact with block clubs and other organizations as a means of contact to introduce themselves and make them aware of the Commission. Commissioner Houston suggested that Commissioners attend the tenant schools (training), not only to market but Commissioner could participate in the education of the Landlord/Tenant Ordinance. Additionally, since the President of the United States is promoting race relations, she thinks it would be important for the Commission to host at least one or two forums on race dialogue. Commissioner Johnson suggested that in celebration of the 30 year anniversary the Commission could host a breakfast, lunch, or dinner with an informative speaker. If this is not possible for the anniversary, perhaps this could happen at another time. Commissioner Bailey suggested using ECTV to put on a race relations forum. Commissioner Bradford suggested that the Commission consider having one or two meetings in a public place (i.e. a community center), with the purpose being to solicit and invite the public to share any and all feelings or suggestions regarding their interactions with the Police Department. Mr. Redmond, suggested that in addition to educating the community, he believes that law enforcement individuals should be educated specifically when they respond to calls; often times they respond inappropriately and are not familiar with landlord tenant issues. Ms. Tarr suggested that the Commissioners have their photos placed in the local newspapers so that they can be recognized when they are in various settings. VII. INFORMATION ITEMS A. Introduction of New Commissioner HUMAN RELATIONS COMMISSION MINUTES Page 8 February 25,1998 Ms. Haynes stated that Janet Alexander, a Realtor, has been appointed to the Commissioner by Mayor Morton. She was introduced at Council last Monday night; she will be approved by Council on March 9th and should be attending the March meeting. B. HRC Fact Sheet Ms. Haynes prepared a document that details information about the Commission and it's function. She asked Commissioners to review it for any changes or additions before it is reprinted. VIII. NEW BUSINESS Commissioner Houston suggested that the City Manager be invited to attend the March meeting so that they could have some dialogue with him regarding the appointment of the Executive Director's position. Commissioner Houston also stated that she received a call from a citizen regarding the creation of the Superintendent for District 65-202, and the appointment of Allen Alson in that position and wanted to know if any of the other Commissioner had received such a call. She does recognize that there are viewers in the community that are saying the process was unfair and not equitable; there seems to be a selection without a thorough review of citizens comments for seeking the best candidate. Commissioner Johnson stated that she had not received a call but it is her understanding that once the suggestion was made, the Board responded by giving them more time for input. Ms. Haynes stated that since the Commission is 30 years old and things have changed, she asked the Commissioners if they would like to put the mission statement on the agenda for possible revision. There was agreement that the item will be placed on the March agenda for discussion and the selection of a sub -committee to work on those revisions. VIII. NEW BUSINESS Commissioner Bradford stated that former Commissioner Louie Gomez will be honored at the March meeting, by presenting him with a formal plaque in recognition of his service to the City of Evanston and a meritorious letter from the Mayor; he will HUMAN RELATIONS COMMISSION MINUTES Page 9 February 25,1998 attempt to have the Mayor present her letter to him personally. In addition, the Commissioner have decided to have a dinner in his honor. Commissioner Bradford and Ms. Haynes will select the restaurant. The agreement was that the dinner will take place on a Friday, March 20th; Commissioner will be apprised of the time and location. There being no further business, Commissioner Houston moved that the meeting be adjourned at 9:22 p.m. Respectfully submitted by: 77 -)X�eVtCL-� 4/ orothy R. Tl wer Secretary II Human Relations Commission EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 MINUTES Wednesday, March 25,1998 7:00 P.M. - Room 2402 David Bradford -Chair, Lloyd McBell- Vice Chair, Ann Johnson, and Sandra Houston Edna McIntyre Nancy Bailey Paula A. Haynes -Executive Director, Dorothy Thrower- Interim Human Relations Coordinator, Howard Robinson-SYEP Coordinator and Michael Redmond-SYEP Program Manager Mary Mulvany-League of Women Voters David Bradford -Chair I. Call To Order Commissioner Bradford called the meeting to order at 7:36 p.m. IL Silent Remembrance - Louie Gomez Commissioner Bradford called for a moment of silence and prayer for former Commissioner, Louie Gomez, who died during the first week of March, 1998. III. Declaration of Quorum Commissioner Bradford stated that a quorum had not been established; therefore he moved to the next item on the agenda. HUMAN RELATIONS COMMISSION MINUTES Page 2 March 25, 1998 IV. Introduction of New Commissioner Commissioner Bradford stated that the newly appointed Commissioner, Janet Alexander was unable to attend the meeting due to a conflict; she indicated that she would attend the April meeting. V. Approval of Minutes/February 25, 1998 The item was delayed until a quorum was established. VI. Information Items A. Roger Crum, City Manager Commissioner Bradford introduced Mr. Roger Crum, Evanston's City Manager. He thanked him for taking time out of his schedule to appear before the Commission. The primary purpose of the Commission's invitation was to solicit any comments or suggestions from him regarding the mission of the Commission as well as the Executive Director's position, and any suggestions as to how they might better serve the community. Mr. Crum thanked the Commission for their invitation. He stated that for those who believe that all of the human relations problems have been solved, they should talk with the Commission. One thing that he is aware of since lie moved to Evanston is that human relations/rights issues are very much alive; even though the laws have gotten tougher, some people have become smarter on how to avoid the issues. He does not have the answer on how the Commission should do their job or improve it but the issues are there; lie is depending on Ms. Haynes to keep him informed on those issues. Since one of the Commission's interest is the Executive Director's position, he stated that he has appointed Ms. Haynes to that position; this meeting is the first public :announcement of such before .any audience. He stated that Ms. Haynes has proven herself not only to the Commissioners but to him as well; that she is deserving of the position based on her feel and knowledge of the community and her ability to work ►vith the Commission. He stated that he trusts the Commission to keep on top of things and asked them to keep him informed about major issues that tie should be involved in; although he sloes not attend the Human Relations Commission meetings, he does keep informed as to what is going on and assured the Commissioners that they are not forgotten. Every time the Human Relations Commission meets, lie is attending the Economic Development Committee meeting. In his travels around town, lie has heard a lot of talk about diversity within the community, but people don't always act as if they truly understand what it means. Recently he was interviewed by someone from the School District who was looking for comments regarding the next superintendent of HUMAN RELATIONS COMMISSION MINUTES Page 3 March 25,1998 District 65. He was asked if he thought it was important that the person selected should come from a community that had a diverse background? His comments were: "in all honesty it's not key where they come from physically, it's key where they are coming from mentally". Obviously experience is valuable but he indicated he has seen many individuals who come from a diverse community but do not have a clue as to what diversity is about. In his opinion as an outsider, he said this community believes in diversity but it still has a long way to go; the city organization still has a long way to go internally; it is not as well represented as it would like to be in diversity issues. Housing will continue to be an issue; landlords tend to ignore housing issues but having a Commission available to hear those issues is extremely important; there is still subtle steering, but not as blatant as it use to be. He stated that when he was looking for housing upon his arrival to the city, most people were very careful to make sure they were not steering and he looked at places all over the community. Based on what Ms. Haynes told him with regard to what happened over the years, he was watching for it to see what types of issues came up; he randomly dealt with individual who did not know who he was. Accessibility is another issue. The city government has not completed what they would like to do physically to address accessibility. In conclusion, Mr. Crum asked the Commissioners to keep doing their job and solicit those individuals who have responsibilities in addressing all the issues previously mentioned, and may not be as sensitive to those issues as the Commission. He stated that when the Commission requests him to meet with them physically, he will try and arrange his schedule to do in order to address their issues/concerns. Commissioner Houston thanked Mr. Crum for appearing before the commission and stated she ►vas pleased to hear that lie has such a broad understanding of the kinds of issues the Commission faces and as a community. She stated that the Commission will seek his support as they begin to try strengthening the ordinances they are in charge of to protect the citizens of Evanston. Mr. Crum stated that whether the Commission uses problem solving methods with pro -active programs or re -active programs, testing or training programs have to be balanced; training is determined based on testing. He stated that the Commission might wish to be pro -active but occasionally there may be circumstances not anticipated that have to be addressed re -actively. Personally he prefers pro -active methods; lie does not like the idea of forcing people to court but sometimes it is necessary. Commissioner Bradford also thanked Mr. Crum for attending the meeting and formally announcing the appointment of Ms. Haynes as the Executive Director. HUMAN RELATIONS COMMISSION MINUTES Page 4 March 25,1998 Commissioner Bradford stated that the Commission is delighted by Ms. Haynes appointment; no one is more qualified than she and no one possesses more passion for the Commission's mission and goals; under her stewardship, the city will prosper and the Commission will become as effective as it possibly can possibly be. VI. Information items B. Staff Reports Paula Haynes, Executive Director Ms. Haynes stated that although she has accepted the Executive Director's position, it still has not been determined when she will forego her responsibilities in Human Resources; some changes have been made as a result of her accepting the position. One of the reasons that she hesitated in taking the position was because Human Relations had no role internally; that posed serious concerns to her, especially with the issues that exist (Mr. Crum referred to several in his dialogue) and the under representation of minorities, particularly in administration, fire and police; Human Relations needs to be active internally. After discussing these concerns with Mr. Crum, and receiving his concurrence, some of the responsibilities that she will continue to assume as Executive Director will be to investigate EEO complaints and working with the State Department of Human Rights and the EEOC, sexual harassment complaints and training. The Human Relations Department is now two -fold in that it will now provide services for the community as well as the organization as a whole. Human Relations will also be responsible for monitoring, hiring, practices, and working with Human Resources when the need arises. Commissioner Houston stated that the activities carried over from Human Resources with the Executive Director's position, strengthens the Commission and puts Ms. Haynes in a position not only to identify issues through affirmative action planning and charges, it also gives her a chance to make recommendations on behalf of women, minorities and people who are disabled; it strengthens the internal body of the city. Ms. Haynes stated that Human Relations will also be a resource for employees with issues and problems that may not be related to a violation of rights. Ms. Haynes stated there are two (2) permanent positions that have to be filled within the Department; job descriptions will be developed. Her intent is to make them generalists rathern than have them specialized. HUMAN RELATIONS COMMISSION MINUTES Page 5 March 25,1998 Ms. Haynes' additional activities included; i Attended two Black History month activities in February; a reception honoring Karen Chavers of ENC by First Chicago Bank and a reception honoring minority students, K-12 sponsored by the United Block Clubs. Attend the School Improvement Team meeting; later on the agenda there will be some discussion of information that evolved as a result of her involvement in the School Improvement Team. I Attended a fact-finding conference relative to a complaint that was riled by a Black Police Officer that was discharged during his probation; he is alleging that his discharge was based on his race. I Successfully mediated a dispute between a landlord and tenant, that resulted in the tenant receiving $7,074 in damages. 1 Mediated a tenant dispute regarding noise (the issues involved an upstairs neighbor who has a dog); this problem has been going on for over a year, which makes the situation more difficult to resolve. 1 During last month's meeting, she informed Commissioners that a landlord was cited by the Evanston Police at her insistence, for violating the RLTO for the interruption of tenancy, including battery. When the city went to court in February regarding this matter, the judge informed the landlord that he could be sentenced to a year in jail and that he should retain an attorney; an extension was granted so that the landlord could retain an attorney. The city appeared in court again on March 19th; the landlord said he had not done anything wrong and was not going to spend any money on an attorney; the judge allowed the landlord to represent himself and set a trial date for April 21st. 1 On March 24th she participated in the third job readiness program with the Welfare to Work program. HUMAN RELATIONS COMMISSION MINUTES Page 6 March 25,1998 At this point in the meeting a quorum was established with the arrival of Commissioner Johnson. Commissioner Bradford referred back to Item V on the agenda, APPROVAL OF MINUTES/February 25, 1998. The following corrections were made to the minutes:(!) Commissioner Johnson requested a corrections on page 6 under her motion, delete the Ind from the last sentence, - page 8, 41lh paragraph delete the "t" in Alson, and in the Sth paragraph delete ...' public input was received and said give us time to !rear more about it, ", and (2) Commissioner Bradford requested a correction on page 7, third paragraph from the bottom should read "Commissioner Bradford suggested that the Commission consider having one or two con inrission meetings in a public place (i.e. a community center), with the purpose being to solicit and invite the public to share any and all feeling or suggestions regarding their interactions with the Police Department" With those corrections being noted, the minutes will be corrected and available for approval at the April meeting. Dorothy Thrower, Interim Human Relations Specialist Ms. Thrower reported on program activities for February 3rd through February 27th. There was a total of one hundred and sixty-five (165) landlord/tenant inquiries/complaints responded to during the reporting period. Ms. Whyte responded to fifty-five (55) and she responded to one hundred and ten (110) of those inquiries. The types and numbers of complaints were outlined for tenants and landlords. There were no questions or comments. C. Activities Updates 1. Paula A. Haynes, interim Executive Director Ms. Haynes stated that for the past several years the Police Department has hosted a community picnic; this year the Human Relations is co -sponsoring the picnic. She distributed a draft letter that will be mailed to business owners; similar ones will be mailed to the clergy, community groups and organizations. Accompanying those letters will be a wish list and an interest form. Money needs to be raised to make this event successful as well as the solicitation for volunteers. Since James Park will be under construction this year, consideration is being given to having the picnic on the grounds surrounding the Civic Center. The date of the picnic has been set for Sunday, August 30th from 11:00 a.m. to 6:00 p.m. She stated that the Commissioners need to play a role in this activity and she would like to have them volunteer to serve on or head a committee. She elaborated further on the various types of activities/entertainment that could be available to attendees and the set up of the grounds. HUMAN RELATIONS COMMISSION MINUTES Page 7 March 25, 1998 Commissioner Houston asked if there are organizations who come forth and want to volunteer, is there a way for them to be identified as partners or get some publicity as being part of the picnic? Ms. Haynes responded that with regard to publicity/promotion, a thought that she has entertained is to have a large sign in the front of the Civic Center on Ridge, naming all the contributors or use banners as a means of advertising. 2. Alderman Newman's Reference - Ann Johnson/Sandra Houston Commissioner Johnson stated that she had a very long conversation with Alderman Newman, wherein she expressed the Commission's concerns about his concerns. He did feel as though the linking of his reference of this item to his suggestion about the position of the Executive Director being made part-time was a "cheap shot". She assured Alderman Newman that was not the Commission's intention; they appreciated his references and it was the last one they had received. He did not want to meet with [ter and Commissioner Houston to talk about the Commission; he is very willing to talk about the reference and is glad the Commission is going to do something with it. He suggested that the best time to meet with him is the night Council meets, and before the meeting starts. Commissioner Johnson also took time to read the letter out loud that was prepared by she and Commissioner Houston. Commissioner Houston stated that she will call Alderman Newman before the next meeting to have some discussion on the above comments by Commissioner Johnson. 3. Initiation of Diversity Dialogues/Religious Institutions - Paula A. Haynes Ms. Haynes commented that at last month's meeting, there was discussion regarding goal setting. One of the recommendations that resulted was that the Commissioners would visit churches, synagogues and religious institution throughout the coming year, in order to make them aware of the Commission, to offer assistance, and urge them to get involved in race dialogues, etc. Her impression was that this was something the Commissioners wanted to do; her suggestion was to start after Easter. She asked Commissioners to provide ]ter with dates of their availability and the name of a particular church, etc, by April 17th. Ms. Haynes indicated that she would also be a participant of this activity. There was discussion amongst the Commissioners and the Executive Director regarding the scheduling of their visits, Commissioners visiting in pairs, making this activity on -going, handing out materials, etc. HUMAN RELATIONS COMMISSION MINUTES Page 8 March 25, 1998 At this point in the meeting Commissioner McBell commented that when dialogue is going on back and forth amongst individuals, it is very difficult for the recording secretary to transcribe the minutes accurately; since the Commissioners would like to have minutes that are structured, i.e. comments that are uninterrupted by individuals who speak, he asked for their cooperation in this area. 4. HRC Anniversary - Nancy Bailey/Edna McIntyre Commissioners Bailey and McIntyre who are sub -committee members were not in attendance, therefore, this item will be on the April agenda. D. Theater and Conversation Ms. Haynes included a notice from the Chicago Human Relations Foundation in the Commissioners packets; they are hosting an afternoon of theater and conversation. The Pegasus Players have teamed up with the Human Relations Foundation to do a performance entitled "Police and Public Trust", which depicts the death of Fred Hampton. The purpose of sharing this information with the Commissioners was to give them an idea of what some of the other Human Relations agencies are doing i.e. activities. VII. Discussion Items A. K-12 Standards Review & Evaluation Ms. Haynes stated that she has sat on the School Improvement Team for many years and has been very involved in the minority performance issues. One of the issues that arose as a result of those discussions is the need to set standards; the two school districts met for the first time in the history of this community a couple of Saturdays ago and have had various meetings throughout the community regarding standards. Those standards are based on state requirements but because Evanston is so unique, particularly in terms of it's diversity, under the social studies component, they have included two additional standards. Those standards relate to culture and civility. At the School Improvement Team meeting last week, she had a conversation with Laura Cooper who is the Director of Curriculum at ETHS; as a result, they thought it would be a good idea for the Human Relations Commission to evaluate the standards and make comments. Ms. Haynes stated that if the Commissioners decide to be involved in the review process, they need to respond by June; this will give them time to review the standards, have some discussion and meet with Ms. Cooper if they want to. HUMAN RELATIONS COMMISSION MINUTES Page 9 March 25,1998 Commissioner Houston stated that she thought it was an excellent idea and was pleased the Commission had been invited to offer comments. She suggested that once the Commissioners have had an opportunity to review the standards and discuss them at the next meeting and perhaps invite Ms. Cooper to the next meeting and have some dialogue with the Commission regarding her thoughts relative to the standards of culture and civility. After a brief discussion, it was decided that Ms. Cooper would be invited to attend the April meeting. Commissioner McBell stated that what is puzzling to him regarding this issue is that it has now been determined there is a need to know what students should know from one school to another. He questioned how the school district made the determination that certain students were doing well in and certain were not; there must have been an indicator as to whether they passed or failed. Ms. Haynes requested that Commissioner McBell address his questions and concerns to Ms. Cooper and she can elaborate on what standards have been in place in Districts 65 and 202 for the past years, and why this need now exists. B. The Youth Service Adventure Corps Ms. Haynes stated that Mr. Sidney Zwick, a former teacher and long time active community member -- also very committed to youth, wants to take a different approach to diversity issues as they relate to youth; he doesn't see them as black and white, but issues of class. Mr. Zwick attempted to have a luncheon meeting in March with a group of individuals (Ms. Haynes, Bill Branch, and someone from Y.O.U.), but due to scheduling conflicts they were unable to meet. The meeting has been rescheduled for April; she will find out then what Mr. Zwick's intentions are, what the role of the Commission will be, and per the Commissioners instructions, to invite him to the May meeting. C. Televising Commission Meetings Ms. Haynes stated that included in the Commissioners packets was a communication from Max Rubin, Director of Facilities Management, Interim Public Works Director and head of the Cable Commission. The Rules Committee would like for the Boards and Commission to televise their meetings or at least one meeting. She stated this is something the Commission needs to decide if they want to do it. If the meeting is televised it will have to be conducted in Council Chambers because that is where the cameras are set up. However, the Commissioners need to discuss whether this something they really want to do. HUMAN RELATIONS COMMISSION MINUTES Page 10 March 25, 1998 Commissioner Bradford asked if the City Council Chambers was the only place that the meeting could be recorded? Ms. Haynes stated that she would not say that is so, because the cable system can do remote sites. For example if the Commission met somewhere in the community such as the library or one of the community centers, she believes they could do it. During senior management team meeting a couple of weeks ago, it was specifically stated that if the meeting(s) took place in this building it would be in Council Chambers. Commission Johnson stated that she thought it was a good idea; the Commission should respond affirmatively and get on schedule. Commissioner Bradford requested and received concurrence from the Commissioners and Ms. Haynes to incorporate the discussion of televising commission meetings with item IX, OLD BUSINESS, on the agenda. Mr. Bradford stated that the Commission has often talked about increasing their visibility and having one or more of their regular meetings, devoted specifically to examining police perceptions of the residents towards the police in the City of Evanston. He said the Commission should take advantage of the opportunity to televise the meeting; if they do, it is incumbent upon them that they try to involve and elicit as much community involvement as possible; perhaps they could have a race forum or discuss some of the other issues/concerns that have been raised by many of the Commissioners before; televising a regular meeting to discuss some specific issue or topic would be great opportunity for the Commission to advertise itself. Commissioner Houston stated that she liked the idea of having Commission meetings televised but the first thing that needs to be done is to get a commitment from the Commissioners, that they will be present at the meeting. Her initial reaction to having a public forum at a commission meeting and having it televised, perhaps they need to have the community look at them as a Commission at a regular meeting before televising something that focuses on a specific issue; they want people to feel comfortable and free and sometimes television cameras are intimidating to people; particularly when the discussion involves public safety or police; for those that may have had problems or issues, she does not believe they are going to feel free coming before a television camera to offer dialogue; the same applies to issues on race relations. She again stated that her preference would be first to have the Commissioner's commitment and second to have dialogue at a regular meeting. Commissioner Bradford stated that he agrees there should be a full commitment from the Commissioners. He asked if the meeting held in Council Chambers last year that the Commission co -sponsored with the NAACP was televised? HUMAN RELATIONS COMMISSION MEETING Page 11 March 25, 1998 Ms. Haynes stated that it was televised, but that meeting was held because an incident had just happened and there was a great deal of emotion involved; because this incident involved the police, there was a reaction from the community. She stated that she strongly believes that if those people who spoke to that specific issue, there would have been very people at that meeting; the majority of those who attended were there because of an incident that had taken place on Jackson or because something had happened recently on Church Street. She stated that the communication addresses regularly scheduled meetings and what she is hearing Commissioner Bradford talk about are separate and distinct i.e., special activities, dialogue on racism and police issues. With regard to the police issues, the Commission recently partnered with them do something for the community; she stated that he needs to define very clearly why he wants to have an open forum regarding the police; this effort will also require a lot of work, planning and control, otherwise it could get out of hand and develop into a situation that the Commission may not be prepared to effectively respond to. Commissioner Johnson suggested that first, the Commission respond to Mr. Rubin's document affirmatively that they would like to have a meeting televised; perhaps the earliest time would be in July. Second, she stated that if the Commission have a breakfast, lunch or dinner with a speaker, they could request that function be videotaped and shown on the city channel, the Commission has talked about engaging a guest speaker to discuss race relations. Third, if there is an issue around in the fall/winter, around which they want to specifically ask for public input at a meeting, that would be a second meeting to be televised -- to be determined. Last year when the Commission appeared before Council, she asked them, at the end of the presentation, if they were requesting the Commission to create a program around police perception? Council commented "no" they were not asking the Commission to do that. She stated that site agreed with Ms. Haynes' comments and unless someone brings the Commission a specific concern, then they can address it or set up a very clear way to look at the whole issue pro -actively. Commissioner Bradford stated that lie remembers the Commission's presentation before Council differently from Commissioner Johnson's recollection. He said lie believes at the end, there was some reluctance from the Alderman to follow up; his perception was there were many who were in favor of it. He said he does feel that because the Commission was involved in the presentation with the NAACP, it was clearly visible that some members of the community have less than the most glowing and optimistic perceptions with regard to the Police Department. As a consequence of the forum, it was then passed on to the Black Ministerial Alliance, who were charged with producing sonic type of recommendation as a result of all those activities (Jackson/Church Streets). He requested confirmation on his comments. HUMAN RELATIONS COMMISSION MINUTES Page 12 March 25, 1998 Ms. Haynes stated that prior to the symposium, there was a call for a civilian review board. There was data/information collected and given to the Black Ministerial Alliance for them to do something with. Commissioner Bradford stated that he has not yet seen any work produced from the Black Ministerial Alliance. It has been almost two (2) years and he feels there are some issues that would best serve the community if someone would address them; perhaps the Commission is or is not the right organization to do so. He stated that he feels the Commission has some responsibility, because they did participate in the forum, to try one way or another, bring that to a positive conclusion. For the record, he stated that the Commission would not be entering into any type ofsetting/forum with an agenda; the Commission's position would be one of neutrality and positive examination of community issues. Commissioner Johnson stated that she agreed with Commissioner Bradford; she felt that when the Commission made their presentation to Council last year, that several Council members felt it would be productive for someone (and they were talking with the Commission at that time), to look overall -- to see if there were perception problems; but they never gave them the request (which was the question she asked at the end), because she thinks it is a large issue. The Mayor and City Manager stated it was not a reference or something the Commission is being asked to do. She stated that she cannot understand why someone does not bring an incident to the Commission if they exist; she thinks the Commission is a very logical group -- probably one of the best in the City to address such concerns. She stated that because Commissioner Bradford was involved in that forum and has heard some perceptions of the police, perhaps that is a basis for his position. Commissioner Houston stated that she did not clearly understand the intent of having a public forum; when Commissioner Bradford talks about having a public forum on public safety or police perceptions and individuals are invited to give their input, what happens then? She stated that if a forum is open up to the community, it would be her guess that the greater majority of people that would attend, would be those who have a problem with public safety or the police, versos those individuals who think that it is o.k. Second, in terms of Ms. Haynes new role, in terms of being able to look at situations within the city government as they relate both to hiring retention/operations. Certainly there is a different administrative involvement that the Commission has. She stated that without having knowledge of the Commission's intent or goal to have a public forum on this issue, the Commission has absolutely 110 power over the Police Department. Commissioner Bradford stated that Commissioner Johnson raised a very good point; if tomorrow someone has a real complaint or problem with the police, where do they HUMAN RELATIONS COMMISSION MINUTES Page 13 March 25, 1998 go? he stated that no one really knows. Ms. Haynes stated that it is her understanding that if a citizen has a complaint against the Police Department, it is filed there and investigated by Internal Affairs; their finding goes to the Police Chief. The body that approves and signs off on police issues is the Human Services Committee. Commissioner Bradford commented "so there is no external". Commissioner Johnson presented the following question. "If someone had an experience with a couple of Evanston Police that was loaded with racial disharmony; it was not a violation of any rules to be a good policeman - more a violation of human relations; where would that individual go for assistance? would they go to the Police Department or come to the Human Relations Commission for assistance?" In response to Commissioner Johnson's question, Ms. Haynes recalled an incident that occurred some time past, from a young woman who identified herself as a 24 year old African American. She related the details of the incident which involved her employer (an elderly White female), the young woman's boyfriend (a BIack male) and herself, and the role the Evanston Police Department played in the incident. As a result of the incident, she filed a citizen's complaint and requested an apology from the Police Officers. The Officers informed the woman that they were not going to apologize to her for doing tlieir job; she in turn called the Human Relations Commission. She stated that she has also received calls from parents who are very upset because their I I and 12 year old sons have been snatched off their bicycles by the police and are made to "spread eagle". Those kinds of calls are made to Human Relations and she works with the Police Department on trying to address and ameliorate them. Commissioner Bradford made reference to the incident that Ms. Haynes' shared regarding the young African American woman. With regard to the Officer's position regarding the incident, lie affirmed, per Ms. Haynes, that there is no outside civilian review authority to address such issues. He stated that he thinks it is an issue which is still unresolved. The reason he brought it before the Commissioners was to get some input as to whether they should "leave it alone, hope it goes away, should they let someone else address it?" He reiterated that because the Commission participated in the NAACP forum, it is their responsibility to do the best they can in trying to bring resolve some of those issues. HUMAN RELATIONS COMMISSION MINUTES Page 14 March 25, 1998 Commissioner Houston stated that she does not believe that putting on a forum is going to help the Commission in influencing the legislation to change the laws or to set up an independent body to investigate police complaints. Listening to people complain some more is not going to get the law changed or the creation of independent body. She stated that trying to get the city government agency to establish an independent body; the Council has to be the body that institutes and independent citizens review board that will look at the police. Commissioner Bradford asked Commissioner Houston if she thought conducting a survey or some type of public forum would have the possibility of at least making it an issue? Commissioner Houston stated that in her opinion, having a forum is not going to get enough broad representation to make an impact. If there was a way to get a broad prospective from the larger community and there is support from those people who make the decisions, then there would be a better chance of getting such an organization established. Commissioner McBell stated that this issue has been a long passion of his and he would not want the Commission to waste it's talent, time and expertise on something that will not happen. He stated that he sympathize with Commissioner Bradford because lie has been lobbying for a police review board for 30 or 40 years; it goes against the perception of Evanston -- the harmonious diverse community on the north shore, that would have a need for a review board. He stated the Commission needs to look at issues where they may have an impact. Ms. Haynes stated that 22 years ago there was an incident at the high school that involved the Police Department; there were allegations that the police acted inappropriately and there were some racial overtones. The Human Relations Commission at that time, held hearings on the issues which were addressed immediately; sworn testimony was taken and as a result, a report and finding was prepared for the city government and the Police Department. She stated that she believes that it is appropriate for the Commission to act in this capacity, as the precedence has been set. However, to accomplish type of activity, they must strike while the "iron is hot". Ms. Haynes stated that the Commission appeared before Council on March 10, 1997; those minutes will be retrieved in order to see exactly what the Commission's charge was that night. Commissioner Bradford stated that he appreciated everyone's candid comments regarding the issue; however, he was being candid and stated he was very disappointed HUMAN RELATIONS COMMISSION MINUTES Page 15 March 25, 1998 to hear that something the Commission publicly participated in was apparently a waste of time and he cannot see any positive that came out of the Council meeting and co- sponsoring the meeting with the NAACP. He stated that would go along with the Commissioners recommendations; he guaranteed the Commissioners, that in the future, he will personally vote against ever participating in any kind of forum where there will not be some kind of measurable objective; particularly when it uncovers true needs in this beloved city; there are lots of problems with regard to that specific issue that will continue to go unresolved; he stated he will drop the issue forever. Ms. Haynes stated that the Commission needs to be creative and visionary, because there are many ways to address the issues that Commissioner Bradford is so upset about — other than a forum, or having a civilian police review team. She commented to Commissioner Bradford that it disturbs her tremendously to hear him, as the chair, say that he will not vote for something that does not have a measurable objective. Often times the outcome of forums and symposiums is unknown because the issue(s) are not known before hand. She stated that contrary to his belief, the issue of the civilian review board came up during the tenure of the former Police Chief, Gerald Cooper; it had nothing to do with the NAACP symposium. She stated there were some things that came out of the symposium because people were able to express their opinions regarding certain issues. Perhaps that is the approach the Commission should take in order to identify issues and concerns from citizens or those brought before the Commission from private citizens; share them with the Chief and ask how he proposes to address them. She also commented that it disturbs her when he makes the statement that he is not going to do something because the Commissioners have to remember who and what they are ... the Human Relations Commission! Commissioner Bradford stated that he disagreed with some of Ms. Haynes' statements, because she mis-characterized what he said; lie said he would not belabor the point and lie does have the right to speak as a Commissioner, and has done so. VII. New Business Ms. Haynes stated that she received a fax from the Chicago Human Relations Foundation; they are beginning to start their next round of the Chicago dinners; if anyone is interested in hosting a dinner or being a guest, let her know. Ms. Haynes explained that the dinners are hosted in someone's home or a restaurant; the attendees have dialogues on race or culture or how to bring people together under the umbrella of unity. The next round will start May 13th. HUMAN RELATIONS COMMISSION MINUTES Page 16 March 25, 1998 Commissioners Houston and McBell stated they would like to participate in the dinner. Ms. Haynes stated there was another murder in town that was gang related. She stated that she shared this information because this incident falls within the purview of the Commission's role and they might think about the kinds of things that could be done to curtail them. IX. Old Business Ms. Haynes stated that with regard to Alderman Kent's reference, i.e., the Homeowners Program, she should be rendering a decision within the next two or three weeks. Commissioner Johnson stated that at last month's meeting, the Commission stated it was their responsibility to have dialogue regarding the negative discussion that has occurred. She asked Ms. Haynes if she finds there is no violation, will the item appear on the April agenda? Ms. Haynes stated that she has been dialoguing with Alderman Kent regarding his reference; her first obligation is to respond to him because it is his reference; she has told him that if she determines there is no violation of the Fair Housing Ordinance, the Commission needs to take an active role in facilitating dialogue between the respective parties to try to bring about a workable solution. Commissioner Johnson stated that if Ms. Haynes does finish her review and find there is no violation, the item should be placed on the agenda. Ms. Haynes agreed. Ms. Haynes distributed copies to the Commissioners of Commissioner Johnson's comments that were made at former Commissioner Gomez's funeral last week. She asked for direction from the Commissioners regarding the plaque that they previously planned to present to Commissioner Gomez prior to his death. Commissioner Johnson stated that at the funeral there was mention of the Maryville fundraiser and if that event is going to happen soon, the plaque could be presented to Commissioner Gomez's wife then; if that is going to take place at a later time, then the Commission should do what they decide. Commissioner Johnson at Ms. Haynes request, stated that the person who spoke at Commissioner Gomez's funeral, stated that he (Gomez) had always wanted to do was have a fundraiser to benefit Maryville Academy. The speaker was a representative of the Latino Association who said they were going to do something on that order. HUMAN RELATIONS COMMISSION MINUTES Page 17 March 25,1998 Commissioner Johnson stated that if the Maryville function was not going to happen soon, the Commissioners should be in attendance and supportive of it; if not can the plaque be presented to Mrs. Gomez at a Council meeting? Ms. Haynes stated that she will present the question to the Mayor to find out if presentation is appropriate protocol. Commissioner Johnson stated she would contact the person from the Latino Association to get more information on the Maryville Academy fundraiser. X. Other There was no Other business. XI. Adjournment There being no further business, Commissioner Houston made a motion that the meeting be adjourned at 9:44 p.m. Respectfully submitted by: Dorothy R. rower, Secretary Human Relations Commission EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 MINUTES Wednesday, April 22,1998 7:30 P.M. - Room 2402 David Bradford -Chair, Lloyd McBell- Vice Chair, Ann Johnson, Sandra Houston, and Nancy Bailey Janet Alexander and Edna McIntyre Paula A. Haynes -Executive Director, Dorothy Thrower- Interim Human Relations Specialist, Howard Robinson-SYEP Coordinator and Michael Redmond-SYEP Program Manager Dr. Laura Cooper, Director of Curriculum And Instruction-ETHS, Michael Nance -School District 65; Mary Mulvany-League of Women Voters; Jeremy Soffin-NU Medill School of Journalism and Mary Gavin -Evanston Roundtable Newspaper PRESIDING OFF[CIAL: David Bradford -Chair I. Call To Order Commissioner Bradford called the meeting to order at 7:33 p.m. I1. Declaration of Quorum Commissioner Bradford stated that a quorum was present. IIl. Approval of Minutes: February 25,1998 and March 25, 1998 Commissioner Houston made a urotion to approve the uri► ides as corrected for the abrunry 251h meeling• the mnlian im seconded by Commissioner Alc8di and nnnroved unanimously. HUMAN RELATIONS COMMISSION MINUTES Page 2 April 22,1998 fiq IV. Discussion Items A. K-12 Standards - Laura Cooper, Director of Curriculum, ETHS Dr. Cooper thanked the Commission for inviting her to the meeting. Mr. Vance, a teacher from District 65, Accompanied her to the meeting so they could receive feedback, specifically on the Social Studies Standards. She stated that during the past year, teachers, students and parents have been working together to draft Standards in eight (8) curricular areas: English, Social Studies, Math, Science, Foreign Language, English as a Second Language, Fine Arts, and Physical Education/Health. Because of the Commission's focus and interest, their input was requested specifically on Social Studies. And, unlike some other documents, i.e. the National Standards and/or the State of Illinois, Districts 202 and 65's charge was to focus specifically on the students in Evanston. She stated that when the State of Illinois set out to draft Standards they needed political agreement on a state-wide level; the word "culture" was removed because it was considered too controversial. In her opinion it would appear that the controversy in this community would be to exclude the word "culture", in a document that addresses what Social Studies understandings they want their children to have; they were not bound by the State of Illinois to write their Standards. Additionally, she stated that Mr. Nance co -sponsored one of the Social Studies committees who drafted a document regarding civility because it needs to be housed in one of the eight (8) areas. NIr. Vance explained that the committee he was a member of, started to develop the Standards on civility by having conversations with other teachers, parents, and administrators within their group. They began by reflecting on the experiences of children relative to things they (the group) learned with regard to basic manners and how to treat one another -- adults and authority. These were some of the areas the committee set out to put in the Standard called "civility", in order for the community/school to have some guidelines in terms of what it is they want children to know and do relative to their social interactions with others. Dr. Cooper stated that she and Nlr. Nance have gone to various meeting places in order to obtain feedback on the Standards. Some of the meeting places have been at parents homes, churches, the library, Robert Crown Center, Family Focus, the Civic Center, PTAs at the elementary level in middle schools, ETHS PTAs, the School Improvement Teams and all of the faculty groups. She stated that individuals from both districts have been asked to review the documents (8) in terms of technology because a Standard was not written for it; they need to make sure those skills are embedded in this Standard and that a clear reference has been made to it as well as English, Nlath, etc. HUMAN RELATIONS COMMISSION MINUTES Page 3 April 22,1998 Dr. Cooper asked Commissioners and visitors to fill out the forms on pages 31 and 32 of the K-12 Standards Draft. She encourage them to also put in a question if they did not like the one included in the draft and to circle information where they made comments. Dr. Cooper stated that in the History document, there are Standards for politics/government, history, geography, culture, civility, and economics; she stated the Commission could choose one Standard to discuss or they could make general comments. Mr. Nance stated that Social Studies incorporates the different disciplines and is designed so that when children go through their educational experience, they gain a body of knowledge that will eventually develop into a good sense of civic confidence and are able to make decisions regarding various activities within their community. Social Studies ties not onlyinto the civility portion of the Standards, but it also ties into the politics of various community groups, the economic impact of the community, and how history has had an impact on present happenings in the world. Commissioner Houston stated that she was very excited about the Standards and thinks they are good ones. She focused her reading and comments on the "civility" chapter because the Commissioners were asked for their input. While she was reviewing the Standards and Performance Activities, she wondered if there is a way to reinforce the earlier Standards as children move from K through 2 and on? The idea to have the Sample Performance Activities mirror the Standards are very good ways to continue reinforcement at higher levels. Dr. Cooper stated that perhaps chat is written in the beginning of the draft should be repeated on every page, since this is a document they want parents and children to use. For example, if a student is in the tith or 8th grade and they are focusing on the Standards developed for their grade level , the schools are still holding the student accountable for continuing to use the skills or knowledge in K through 5. Commissioner Houston stated that the same scenerio could he applied to children who could be placed in different grade levels, to insure there is some mechanism to prepare them for skills they may not have received at a different school district. ,Mr. Nance stated that many of (lie mechanisms addressed are already in the school system, such as the Conflict Resolution Program, Character Count, and Second Step, where children build their social characters. Also, as teachers and administrators interact with children on an on -going basis, a building process of character takes place. At the suggestion of Nis. Haynes and a time saving measure, the Commissioners agreed to ask Dr. Cooper and Mr. Nance questions regarding the K-12 Standards, get their responses, discuss the Standards as a body and present something in writing to them. HUMAN RELATIONS COMMISSION MINUTES Page 4 April 22,1998 FOLLOWING ARE THE QUESTIONS/COMMENTS AND RESPONSES/COMMENTS DIALOGUE: QUESTION- Paula Haynes: Will the tools and the resources utilized by individual teachers be standardized? RESPONSE - Mr. Nance: Starting next year, some of the curriculum areas in a variety of programs will be upgraded (i.e. Social Studies K-12); in addition to this process, the Standards will be used as a basis to develop some of the existing activities. The School Improvement Team will work to develop the programs as they see the need within their buildings; along the way they will be looking at different ways to meet the Standards. RESPONSE - Dr. Cooper: There is standardization regarding the common textbook This is not an effort to make every teacher look, sound, and act identically; their purpose is to address consistency and outcomes because teachers teach differently. RESPONSE - Mr. Nance: Standards allow one to know where children should be in their education; in addition to that it gives the teacher knowledge of how to get the student there, even if it means changing their instructions; sometimes it becomes necessary to change teaching instructions because one strategy does not work with every student. COMMENTS - Commissioner McBell. With regard to neighborhood schools, the type of education a student receives aught depend on the school, resources and method of teaching; this is a contradiction of the Standards. The reason being, if there is a uniformity of Standards from K-12 in the lnvo school systems, evhere a student is determines what type of education they receive. Teachers, along with the students have to be held irithin the Standards when they are incorporated; if trot, too many variables take place because some students ivho are in the saute grade but attending different schools may not meet the Standards for the ►pert school year. Therefore, that flexibility is open for failure. COMMENTS - Dr. Cooper: Site agreed with Commissioner McBell's comments. Although they do not want wide open flexibility, they do want common understanding. Children should have a common knowledge base, they need common skills, and there will be a need for common assessments. Quality work will be; what is acceptable in the third grade at one school will be the same for all elementary schools. The same holds true for the high school. QUESTION - Commissioner McBell. With regard to Social Studies, has there been attention given from past teachings, that /row and HUMAN RELATIONS COMMISSION MINUTES Page 5 April 22,1998 what a child is taught, has much to do wills the learning process? If one is a minority and do not feel part of the process taking place, but once a year the schools acknowledge Black History Month, what is that child suppose to feel like the rest of the year when the celebration is over? RESPONSE - Michael Nance: This issue has been addressed in many discussions in terms of how does one integrate African American History throughout the year, as opposed to focusing on the Month of February and not addressing it again. There have been some changes that have occurred within his school and the curriculum as they make revisions, in terms of identifying women's history and various cultures. With regard to multi-culturalism, they address it on a continuing basis as opposed to a designated month. COMMENTS -Dr. Cooper: The high school is not there yet. There have been some very interesting efforts where people have developed supplements for the standard text. They recently purchased next text books which Are an improvement; they are not ideal or perfect but a tremendous improvement. Future Standards will include African American History. QUESTION - Commissioner Johnson: With regard to civility, (she referred to information under grades G though 8), will there be materials far teachers do a lesson on reflective listening in the middle of a higher grade? COMMENTS - Dr. Cooper: Teachers have not been able to address some of the Standards at the lower grade levels. They do need to factor some of the Standards addressed in the draft into to early adloscence; they need to give children models and to demonstrate a particular Standard; teachers need to be models themselves. COMMENTS - Commissioner Johnson: It appears there is vary little to do under grades]] and 12 so perhaps high school students could work with younger students as models COMMENTS - Dr. Cooper: The Coordinating Committee, which is a group of parents and teachers over all the projects, have been discussing the possibility that students must have an equivalency of the 9/10 benchmarks in order to graduate from high school; these are none negotiable. QUESTION - Commissioner Bailey: Asked Dr. Cooper and Mr. Nance if they will be monitoring the teachers who teach the programs? RESPONSE - Dr. Cooper. They will be monitors and it will take them some time to determine accurately assess each one of the benchmarks. {She referred to information relative to grades 6 through 8 and discussed HUMAN .RELATIONS COMMISSION MINUTES Page 6 April 22,1998 briefly how that information should be discussed, how teachers demonstrate their knowledge, how do they get the training and support needed and how will they make assessments). QUESTION- Commissioner Houston: How are the teachers and students going to be field accountable for the teaching and learning of the Standards and have they shared or do they intend to share the Standards with the business community, who are looking for a workforce that is better prepared than it is now? Is it advantageous to bring some business leaders together to (tear their input regarding tlhe Standards? RESPONSE - Dr. Cooper: They have responded in the manner that Commissioner Houston referred to; people have organized meetings at their request. They are meeting with the Chamber within the next week or two. hill Stafford, a member of the Coordinating Committee, has worked with them to set up a meeting and they have been very cooperative. COMMENTS/QUESTION-Ms. Haynes: Civility has been an issue addressed in various documents for the past several months (i.e. Governing Magazine and the Chicago Tribune, regarding the lack of civility); an effort is being made to teach children civility but there is this huge ambiguity in the "real world". Therefore, once a chill leaves the classroom, how is civility reinforced or what can be done as part of the Standards to make a difference in the world to reinforce what is being taught? RESPONSE - NIr. Nance: In terms of the Standards, the document is being created so that everyone in the community can use it (i.e. homes, schools, businesses, etc.). The development and behavior of children within their environment are first learned at home. If parents are aware of things that the schools expect from children, such as being civil to their neighbor or peers, that information can be transferred to the children and modeled within the community. People are beginning to talk more about civility; in fact he (htr. Nance) wrote an article entitled "Evanston Leaders Commit To Civility Campaign", that appeared in the .F,_,.2pston Review, December 1997. The article addresses many of the issues that are being discussed regarding the K-12 Standards. People have to be aware of how they address one another - whether they are being assertive as opposed to being aggressive; these behaviors are imitated by children. COMMENTS - Dr. Cooper: In an effort to formulate/finalize the Standards, the schools should be held accountable; on the other hand they are asking the community for assistance, however, it does not "let them off the hook". Forces are needed to work not only in the schools, but in homes, churches, and other places children go. She and Mr. Nance recently met with a K-12 Coordinating Committee to discuss putting together a session for community leaders; they realized that they do not know what the partnerships should be in trying to design new kinds of relationships between the schools and aspects of the community; community input will be required to achieve this effort. They want to pursue this notion by having all the adults who work with HUMAN RELATIONS COMMISSION MINUTES Page 7 April 22, 1998 children on the "same page" and able to assist the child as required. COMMENTS - Ms Haynes: Suggested that under Sample Performance Activities (K-1.2 Standards), perhaps some activities could be built in that would bring in peoplefrom the community to talk and work with them on civility. QUESTION - Commissioner Bailey: Should parents be included in the activities referred to by Ms. Haynes? COMMENTS - Dr. Cooper: Parents should be included and encouraged to visit the schools to see the students perform and even judge some activities. This gives the parents an opportunity to see what is expected of specific grades and what they should be doing at the next level. COMMENTS - Cor:missioner McBell: In addition to the civility idea, a key component is what children think of each other. Teaching Black History should start with the people of Africa and their status. If the term slave spas not used in identifying people of color in this country (specifically Blacks), their ancestry would not be cutoff at that point. The teaching of Anglo European history is traced back to the middle ages whereas Ilse teaching of Black history starts at slavery. This is important because the history or color of a person aught have an affect on either side when people interact with each; particularly children in their formative years. COMMENTS - Mr. Nance: There are some documents available now in schools that discuss Africans before the middle passages and prior to slavery. THE QUESTIONS/COMMENTS AND RESPONSES/COMMENTS DIALOGUE WAS CONCLUDED. Commissioner Bradford questioned Dr. Cooper as to the kinds of contributions she wanted the Commissioner to specifically examine? Dr. Cooper stated that with regard to civility, she would request that they highlight specific information of interest or make suggestions. As Commissioners and members of the community they have a wealth of knowledge and perhaps different perspectives; therefore, if there are other aspects of the document they would like to address, she asked them to do so. The feedback that is received from various individuals/groups will be given to the teams of teachers, parents, and students who are doing the re -writes. These groups will be determining hose this information will affect the selection of text books, assessments, or the kind of work that will be required from students. HUMAN RELATIONS COMMISSION MINUTES Page 8 April 22, 1998 Mr. Nance stated that perceptions will also be addressed in terms of how teachers give their instructions. An example would be that if the schools/teachers want to change the perception of slavery, they need to make a point of documenting information to look at the African civilization prior to slavery in this country or the middle passages. Commissioner Bradford stated that he grew up in Alabama; students were fortunate if they read in their history books about Booker T. Washington who was born there. Since both Dr. Cooper and Mr. Nance mentioned the improvements in the curriculum with regard to the contributions from all groups in this the country, he asked what are those improvements? Dr. Cooper stated that from her two and a half year perspective, the most dramatic changes are in the English book list; there is a choice of authors. Each grade level includes many more authors of color and women; the list includes some Standards i.e., Shakesphere and others who have and will always continue to be there. In History there are new text books which treat some periods as though everyone was all together in this country. The History Department has worked hard to include African American studies which also looks at sociological issues. Shortly before she arrived at ETHS, they adopted it new graduation requirement; all students must take at leat one course in a global perspective,,which is to take an indepth look at one culture and/or a collection of cultures in another part of the world. Mr. Nance stated that as an African American Male and having the same experience as Commissioner Bradford, he also saw books that did not address many African American licros or heroines. As a teacher in District 65, he has seen the various prospectives from children, teachers, and adults (of various races) regarding the history of America; there are various materials that support some of the things that actually did happen. He stated that although some inclusionary steps have been made to include various races of people in American history, he does not think it is where it should be. As a Social Studies Coordinator lie is looking for materials that integrate many cultures, how they all came to America and the impact it has had. Commissioner Bradford questioned Dr. Cooper and Mr. Nance regarding parents participation in various events, i.e. PTA meetings, etc., and the kind of grades they are receive. Mr. Nance stated that it depends on the community. When he was Principal at Orrington, approximately 75 parents would attend; at other times it may have been 30. The largest problems were with [lie African American community; parents were not as involved as he wanted them to be. Sometimes lie would have to visit a community center to do outreach. He stated that he does not believe that African American parents do not want to be involved in their children's education, but the geographic location of the schools is a problem. With regard to Standards, sometimes parents are not aware of where their child should be at a certain grade level until it is articulated to them by the teacher. Dr. Cooper stated that at the high school level there has been a varying range of participation; some meetings are well and poorly attended. That may have as much to do with what the teachers are asking the parents to be involved in. Because some members of the community feel that the school districts have not treated them well, the burden of outreach lies HUMAN RELATIONS COMMISSION MINUTES Page 9 April 22, 1998 with them (schools). However, that does not mean that parents should not be involved in their children's education. All parties have to be able to communicate in order to give a child what he/she needs to get through school. Mr. Redmond asked what happens td a child who has homework and both parents are unable to assist him because they lack the education to do so? He stated there should be a mechanism in place to assist the parents and students in this effort. Dr. Cooper stated that is an area the schools have been working on. They have extended their library hours and computer levels; however, that is not enough. Parents should have other resources available to them such as tutoring programs. Again this is where they need community input. Commissioner Johnson stated that in reviewing the Standards, she did not find any masculine pronouns for males and females. She asked if there is a Standard for inclusionary language? Mr. dance stated there is no such Standard and when the groups were compiling data for the draft, gender bias was not addressed. Dr. Cooper agreed there is no such document, however she believes that gender bias is something teachers think about often; there are various ways to address it and is something they will look at in all eight (8) documents. On behalf of all the Commissioners, Commissioner Bradford thanked Dr. Cooper and Mr. Nance for coming to the meeting to address and respond to questions and comments. B. HRC Anniversary Ms. Haynes stated that two-thirds of the HRC Anniversary met and offered the following. Since the Commission's anniversary is on the I5th of July, they discussed Commissioners participating in the ath of July Parade; they would try and get a car dealership to donate a car or two for the Commissioners to ride in. The Commissioner indicated they would rather walk. Ms. Haynes stated they would like for the activities would start in July through the end of the year. She said they discussed banners and that she might be able to locate monies to have some made to hang on Central Street. They discussed preparing a PSA for ECTV with all the Commissioners in it, to address the purpose and function of the Commission, race and cultural harmony or someothcr issue, which would be shown year round. The Commission should be promoted at the picnic in August as well as celebrate the anniversary; and that they conclude the anniversary with a guest speaker. HUMAN RELATIONS COMMISSION MINUTES Page 10 April 22,1998 V. Information Items A. Staff Reports Afs. Haynes: Ms. Haynes reported the following activates for the month of April: -She attended a meeting at ETHS on minority school achievement and attended a couple of School Improvement Team meeting. -The Department co -sponsored a reception with Interfaith Housing and the Wilmette Human Relations Commission on April 7th, in honor of Fair Housing Month. Since attendance was not as expected, pre -planning needs to take place next year. Commissioners Baily and McBeII did attend that event. -She attended court regarding the complaint Fled against Mr. Armstrong; there was confusion regarding time on the Complainant part and the case was stricken. The City will attempt to have the case reinstated the charge during the next few weeks. -The Summer Youth Employment Program will take place on Saturday, April 25th, from 9:00 a.m. to 1:00 p.m. There are approximately 35 to 40 employers including City departments who will be presents; 400 to 600 participants are expected to attend. -Letters for the picnic have been mailed to businessess, community organizations, and churches. Responses have started to come in regarding donations. -She has received and is working on four (4) employment discrimination complaints; hvo (2) internal and two (2) external. -She is responding/addressing five (5) disputes; three (3) have scheduled for mediation and the other two attempting to be mediated -She is in the process of revising the job description for the two (2) vacancies within the department. -She is in the process of purchasing equipment for the office (computers and a fax machine). Ms. Thrower: Ms. Thrower reported on activities from March 2nd through March 31st. There was a total of 209 inquires/complaints, which were outlined in her written staff report. She stated that calls and complaints are increasing due to lease renewal time. HUMAN RELATIONS COMMISSION MINUTES Page 11 April 22,1998 B. Activities Update 1. Alderman Newman's Reference Commissioner Johnson stated that she completed her participation in this matter in March. month. She stated that Commissioner Houston was to report follow up. 2. Community Picnic Ms. Haynes stated that she had already reported on this item. V1. New Business A. Revision of enabling Ordinance, e.g. mission/purpose Ms. Haynes stated that the Commission needed to discuss how they were going to proceed on this item as indicated at the February, due to it's age and changes to be made if any. Commissioner Bradford stated that he suggested that the item is placed on the May agenda so that the Commission could discuss it as a group. The Commissioners present agreed and Ms. Haynes stated she would put it on the May agenda. Vit. Old Business Ms. Haynes stated at the March meeting there was discussion regarding comments made by Human Relations Commissioner at the Council meeting of March 10, 1997. She provided copies of those minutes for review. Commissioner Johnson stated that she wanted her comments to corrected. Nis. Haynes stated that since the minutes have already been approved by Council, she requested that Commissioner Johnson provide her with corrected statements and she would find out if the minutes could be amended. Vll. Old Business Nis. Haynes stated that with regarding to honoring former Commissioner Gomez, when the Commission has it's anniversary celebration, perhaps they could present an award or plaque to Mrs. Gomez at that time. Ms. Haynes stated that she is still writing her finding regarding Alderman Kent's reference (i.e. the high school). She is obligated to notify him first as to her determination. HUMAN RELATIONS COMMISSION MINUTES Page 12 April 22,1998 VIII. Other There was no other business. IX. Adjournment There being no further business, Commissioner Bailey made a motion that the meeting be adjourned. Respectfully /submitted: / LZL Dorothy R. Thrower, Secretary II Human Relations Commission w EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 MINUTES Wednesday, May 27,1998 7:30 P.M. - Room 2402 Lloyd McBell-Vice Chair, Nancy Bailey, Edna McIntyre, and Janet Alexander David Bradford and Ann Johnson Paula A. Haynes -Executive Director, Bonnie Jacoby - Secretary II, and Howard Robinson-SYEP Coordinator Dorothy Thrower, Acting Human Relations Specialist Sidney Zwick and Mary Mulvany-League of Women Voters 1. Call To Order Vice Chair McBell called the meeting to order at 7:45 p.m. Il. Declaration of Quorum A quorum was not established. III. Approval of Minutes, April 22, 1998 The minutes for April 22,,,1998. could trot be approved dtte to the lack nfa quorum. Ca►rrmissinner 3lclttti,r- a re(lttested that the tl pril 22 1998 rtiittttlec be corrected to reflect ha trhsence as e.rcused, she called Connuissioner Brad and to inform him that site was ill Cospirnissioner BakylnaA, a motion that tlt n► arites,forAgrit 22, 1998 be accepter! as cnrrected. The molian oval seconded an_(Lgavroved u►rarrimottsly. Commissioner McBell introduced and welcomed the new Commissioner, Janet Alexander. .I HUMAN RELATIONS COMMISSION MINUTES Page Z May 27,1998 IV. discussion Items A. Mr. Sidney Zwick, The Youth Service Adventure Corps, Incorp. Mr. Zwick requested an appearance before the Commission to acquaint them with the functions and purpose of the Youth Service Adventure, Corps, Inc.('Y.A.S.C.), and to solicit their input. He became involved with the program over thirty (30) years ago when he was a history teacher at Crain High School on the near west side in Chicago. He showed slides and narrated Y.A.S.C. participant's activities. He stated that the whole idea behind the program is for adults to provide imaginative leadership to young adults and give them some positive opportunities to use their energies, who in turn will respond in a positive manner. Many inner city students who come from public housing projects have a vast reservoir of untapped idealism that needs to be brought out and recognized after they have participated in these projects, which shows they are willing to help others. Mr. Zwick stated that prior to becoming a teacher he was involved in group work; he was the Executive Secretary of American Hostels, which is an outdoor recreation travel program. The first work project began in the spring of 1965 which was followed immediately with recognition activities such as bike trips, hiking canoeing, skiing, sailing and cookouts; low- priced or free tickets afforded the youths opportunities to attend plays or concerts; those who participated in the service activities could also participate in the recognition activities. He observed that youths who came from public housing responded more positively in some aspects to the projects; perhaps more so than some youths frnm the suburbs might have done. In response to Ms. Haynes' question of how the youths were identified to participate in the projects, `[r. Zwick stated they were students in his class and their friends. Following are some of the activities/trips that the youths were involved in: Helped senior citizens who lived in the Rock -well Gardens apartments. Once a month they would assist the residents by cleaning their windows, removing screens, and cleaning venetian blinds; on one occasion they painted approximately 10 apartments in that building. Black students from Northwestern Universit-v would often participate in project activities by taking the youths to dinner in the dormitories. Often times they used Northwestern's 15 passenger van to go on out-of-town trips as far as Michigan, Indiana, Wisconsin, and Galena, Illinois. Since the program did not have a budget, the students were responsible for their own expenses which were kept at a minimum. Park areas were cleaned including the trails and they picked up garbage. Once Crain students took a joint trip with students from ETHS to the Salvation Army Camp HUNIIAN RELATIONS COMMISSION MINUTES Page 3 May 25, 1998 (Camp Wonderland) located on the 11Gnois/Wisconsin border to prepare it for visitors in the summer. Mr. Robinson, owner of Robinson Bus Company, provided the bus without charge. ► In 1970, the old grass in the front yard of ETHS was plowed up; his students raked, removed the old grass and planted new. A group of young adults from Fleetwood- Jourdain (the Foster Brothers) made sure that the grass was watered every day until it germinated. A sign was place on the grass stating it had been planted by the Y.S.A.C. members and the Foster Brothers, and to please let it grow. ► Delivered Christmas presents to individuals living in single room apartments and hotels on the near north side of Chicago in the uptown area; gift packages were prepared by Little Brothers of the Poor. ► The school choir would regularly visit the senior citizens home in Evanston to do concerts before the holidays. ► Crain students were the first high school group to be accepted at WTTW to help answer their phones during their fund raising drives. ► Field trips included visits to the 1Niuseum of Science and Industry and the the DuSaubo(sp^) Museum. 1Ir. Zwick stated that one of the things he wanted to do but never succeeded, was to take the students on a trip to Washington; he hopes that with the resumption of the project, some of the students will be able to go on an educational tour not only to NIVashington but Philadelphia and possibly New York; all of these cities have low cost hostels for approximately S10.00 per day. Currently he is trying to get some monies for the pilot program to help get buses or vans for future trips. GIs. Havnes wanted to know the current status of the pilot program. .NIr. Zwick stated that the program is currently in the beginning stages which happened in February during Black History Month. When Lonnie Wilson the Project Coordinator and Joanne Avery the Coordinator for the Primary Prevention Program at Family Focus, asked him if he had any Black History videos, he responded by providing them with a list that had twenty-five programs. He told them that they might be a good group to experiment with since they were already working with teens who are junior high and high school students; he informed them that if they are interested in adding community service projects to the program, he could help them with recognition activities since he already has the experience; he could also solicit the assistance of some Northwestern students to provide them with some leadership in order to help the paid staff. On April 25th, students participated in "trash busters", the first project of the year at Fleetwood-Jourdain. HUMAN RELATIONS COMMISSION MINUTES Page 4 May 25,1998 Ms. Haynes suggested that the students involve themselves in removing graffiti as a service activity. The City has already expended approximately three quarters of it's graffiti budget this fiscal year; the program consists of one person but a summer youth person has been provided to help with that activity. ' Mr. Zwick stated that the counselors need help in targeting activities that the students can involved in; identify individuals who need help with chores whose incomes do not allow them to pay for services needed or due to a physical disability. Commissioner McIntyre suggested that Mr. Zwick contact the Commission on Aging to Identify individuals as possible recipients of the project. Ms. Haynes stated that another source for identifying individuals who may need assistance could be the Community Development, Property Standards Division; those individuals would be property owners who are cited for code violations but are financially unable to make the repairs. Mr. Zwick stated that as a result of his effortslinvolvement with the Y.S.A.C., the Ecology Center has acquired eight (8) canoes and a trailer and are setting up a canoe instruction program on the canal. !GIs. Haynes informed Mr. Zwick that the Human Relations Department is responsible for administering the Summer Youth Employment Program which is funded by local monies. She stated that participants of the program work five days per week, in full (8 hours) or part- time (4 hours) positions at the minimum wage (55.15 per hour); once the program ends, perhaps during the school year there might be an opportunity for the students to volunteer and provide some community services. Mr. Zwick stated that his approach is from that of an educator, therefore, he is always thinking about i%hat kinds of experiences can he expose youths to that % ill be he helpful and not just entertaining. He is unable to net directly involved with the project (i.e. taking trips and other activities) because he has too many other involvements that require his attention. He stated that he decided to continue the project with Family Focus because they have staff availability and because of their positive response, ,Ms. Haynes informed -Mr. Ztivick that the Department hosted a Job Fair on April 25th for the Summer Youth Employment Program that attracted approximately 600 youth. Interviews were conducted by City personnel and private sector employers for possible job placements. Since 600 jobs are not available through the City or the private sector, there are a number of youths who will have nothing to do; their parents would prefer that they are involved in some type of constructive activities to keep them off the streets and know where they are, even if they do not get paid. Y.S.A.C. is a program that they could get involved in to help prepare them for the Job Fair and/or employment the next year; their resumes would reflect the experiences they acquired during the summer. HU'1NLNN RELATIONS COMMISSION MINUTES Page 5 May 27, 1998 Mr. Zwick stated that the program, which is co-ed, takes a group approach in working with young adults; instructions/assistance of adult leaders are required when youth are performing specific tasks. Ms. Haynes asked Mr. Zwick if he envisioned Family Focus as the only program Iocation or would there be other satellite groups? The Evanston Ecumenical Action Council (EEAC) could be used as a source to identify cross sections of youths. Mr. Zwick responded that Family Focus would not be the only location; it is however, the primary area to see what kinds of responses they get from the youths in Evanston; he concluded his presentation. Ms. Haynes thanked Mr. Zwick for his presentation and informed Vice Chair McBeil that if the Commissioners have any input regarding Y.S.A.C., that information may be channeled through the department and forwarded to Mr. Zwick. Vice Chair A&Bell declared that a quorum had been established at 8:45 p.m. with the arrival of a fourth Commissioner. He asked for corrections and/or approval of the April 22,1988 minutes ! VAN 47#777 1,177y177flyr,171 [t 1 ! 1 1 Commissioner Bailey made a mot{an that the minute,-f� tgpril 22. 1998 be accepted corrected. The motiotr was seconded and approved ttnanimorrs&. B. Revision of the Enabling Ordinance Ms. Haynes stated that in February or March, there was discussion regarding the Commission's celebration of it's thirty (30) year existence and the fact that it's mission/purpose has not been reviewed or changed; there was agreement amongst Commissioners that it should be changed. At the April meeting, Commissioner Bradford requested that the item is placed on May's agenda for discussion but it will be deferred to the .June meeting for the Commission to discuss. She .stated that she had anticipated Commissioner Bradford appointing an ad hoc committee to do some work on it, prepare a draft and present it to the Commissioners for their input. Commissioner McBell requested that the item is placed on the June agenda for discussion, with the hope that a quorum would be present to do so. He asked if any one wanted to volunteer to be on such a committee but no one did. C. K-12 Standards Ms. Haynes stated that the Commission's written comments were to be submitted to Dr. Cooper at ETHS by June 8th. Based upon the K-12 discussion that took place between the Commissioners, Dr. Cooper from District 205 and Michael Nance from District 65 on April HUtiIAN RELATIONS COMMISSION MINUTES Page 6 May 27,1998 22nd, she felt the discussion was productive; based upon the discussion and what is reflected in the minutes, she offered to draft a response within the next few days for the Commissioners to review, either by faxing or hand delivering the document, their responses have to be relayed to her within a day or two in order to meet the deadline for inclusion in the final document; all comments should be in writing. ► !! f1 ► L L I !I ! t ! 1f ► ►! f ! 1/ / ! 1 ! ! ► I 1 ► ! 1 L ! { !. ! t t !. ► t ! ! ! 1 % Il !! ► ! ► ! '� ! 1 ! ► !1 !L L _ ! ff ► ! / 1 I I! ( I ! L► i I! I i ► f !! ! V. Information Items A. Staff Reports Ms. Haynes Ms. Haynes reported the following activities during the past month: Staff hosted the Summer Youth Employment Program (SYEP) Job Fair on Apri125th; there were approximately 600 youth in attendance; their conduct was exemplary; the volunteer staff were outstanding in the performance of their duties; Commissioner MCBell single handedly took charge of the front entrance; volunteers from the high school conducted interviewing technique seminars for the participants before they met with the employers; students from NU assisted participants in filling out their applications and reviewing the job specification manuals. Attended a seminar on Cook County's Housing Abatement Program; since the department is in charge of the Landlord and Tenant Program, one of the issues and problems encountered are drug houses; there are state statues currently in place that would allow abatement of these houses; she is looking at amending Evanston's Ordinance as a means of doing the same. Examples of how the program works are: (1) If there is a six (6) unit apartment building and three (3) of the units are involved in drug activity, the onus is placed on the landlord to clean up or get rid of those individuals who are involved in drugs; if he/she does not, Cook County can evict all the residents and board the building up for a year; the landlord will still be responsible for the taxes and mortgage. (2) If a parent is aware that their child is involved in drug activity and ignore it, he/she (parent) can be evicted. Subpoenaed to testif}• in a landlord and tenant case that involved subletting a unit; the tenant prevailed; the landlord had to return the tenant's security deposit and pay some punitive damages. Attended the Youth and Government Council Dinner. She assisted in preparing legislation on Integration Maintenance; the purpose was to integrate apartments/condos in Evanston; the young men's legislation stated that each building had to maintain HUMAN RELATIONS COMMISSION MINUTES Page 7 May 27,1998 25% minorities; although it did not pass, it was a valiant effort. ► Hosted the first meeting of the Summer Picnic; approximately 25 individuals attended from churches, the community, League of Women Voters, and community groups and organizations; solicitations were requested for the Food and Games/Activities Committees. Attended a School Improvement Team meetings. ► Met with the. League of Women Voters in April who are reconstructing their informational piece regarding city government and services. ► Attended a CEDA Thank You Luncheon; she participated in their Welfare To Work Program. Participated on the interview team for the Public Works Director. 10 Conducted a mediation during the past week, that resulted in the tenant receiving S4200 from the landlord; the landlord also released tenant from her lease agreement without any penalties. ► Currently interviewing candidates for Summer Youth Employment Program Supervisors; thirteen (13) or fourteen (14) will be hired. ► Received and working on a Fair Housing complaint that is based on familial status. ► Received an employment discrimination complaint involving a contractor who does business in Evanston; if mediation is not successful an investigation will take place. ► Working on an employment discrimination complaint involving a Police Officer that was discharged. * :attended a community forum that HRC co -sponsored with ENC on Civility and Violence Prevention. She led the Government Committee whose members thought it would be a good idea to have ward meetings once or twice a year; individuals from schools or city to present at those meetings could participate in dialogue, respond to questions, share issues/concerns, or do some problem solving; the aldermen would also be a part of these meetings. .tits. Thrower was not in attendance. Her staff report was deferred until the newt meeting. B. Activities Update Ms. Haynes stated that she has only received one (1) response from the letters sent out to all HUZNLAN RELATIONS COMMISSION MINUTES Page 8 May 27,1998 the churches, inviting them to participate In the diversity dialogues. She stated that it is important for the Commission to engage in this activity, especially with the upcoming picnic, Unity Month, President Clinton's initiative on race and especially to market the Commission. Vice Chair McBell stated that he will start once -a -month appearances at different churches and encouraged the other Commissioner present to do so. Ms. Haynes stated that since Commissioner Houston has resigned, she is willing to work with another Commissioner to write a script that can be used for each appearance. Vice Chair McBell volunteered to work with Ms. Haynes in preparing a script. Ms. Haynes followed up her previous statement by announcing that Commissioner Houston has submitted her resignation. The Mayor indicated that she will be appointing someone to (ill that vacancy in, the near future. Commissioner Alexander asked when are the Commissioners going to look at themselves as a Commission and what is their direction? Is that a decision that has to be made or has it already been determined? .Nis. Haynes responded that the Commission needs to be at full strength before it can make any determinations regarding their position; however, there are still some things that can be accomplished. Once the Commission is fully staffed, they need to have a retreat. Commissioner Alexander stated that the retreat is a good idea because it helps to find out who each person is and who they may be as a unit. She stated that she is very involved in her church and attends every Sunday; she would be willing to go to another church with someone else and if a presentation is made, would they also have handouts? .Is. Havnes stated that the department has a fact sheet available regarding the Commission's purpose/responsibilities and general information, that could be given to the congregation. She stated that when Commissioners submit their questionnaires, they need to identify/respond to specific information, i.e., dateltimes, etc. Commissioner licIntyre stated that she and Commissioner Bailey will serve as co-chairs on the Food Committee for the Community Picnic. � 1. New Business -Nis. Haynes stated that every year the Police Department conducts a summer plan and she has committed the Commission to participate in a portion of that plan, by taking a couple of wallas through various communities; the plan has already been submitted to Council; dates have to be identified as a source of information to the Police Department and the communities. She asked the Commissioners to identify some dates and call them in to Nis. Jacoby during the next few days. HUMAN RELATIONS COMMISSION MINUTES Page 9 May 27,1998 VII. Old Business There was no Old Business. VII. Other There was no Other business. III. Adjournment There being no further business, a motion was made to adjourn the meeting at 8:50 p.m. Respectfully submitted by: Dorothy Thr, er, Secretary Human Relations Commission EVANSTON EWMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 MINUTES Wednesday, July 22,1998 7:30 P.M. - Room 2402 David Bradford -Chair, Hollis Settles, Janet AIexander, and Ann Johnson Nancy Bailey Edna McIntyre and Lloyd McBell STAFF PRESENT: Paula A. Haynes -Executive Director, Dorothy Thrower, Acting Human Relations Specialist, and Howard Robinson-SYEP Coordinator STAFF EXCUSED: Bonnie Jacoby, Secretary II GUESTSCVISITORS: None I. Call To Order Chair Bradford called the meeting to order at 7:40 p.m. II. DECLARATION OF QUORUM A quorum was not established. II1. APPROVAL OF MAY 25, 1998 MINUTES Due to the lack of a quorum, the minutes for May 25, 1998 could not be approved. IV. DISCUSSION ITEMS Ms. Haynes suggested to Chair Bradford that this item on the Agenda be discussed when a majority or all of the Commission members are present; Chair Bradford agreed. HUMAN RELATIONS COMMISSION MINUTES Page 2 July 22, 1998 V. INFORMATION ITEMS A. Staff Reports Paula A. Haynes, Executive Director Ms. Haynes stated that the Commission did not meet in June; the majority of her report will include activities for the end of May through July, which are as follows: -Worked with the Summer Youth Employment Program (SYEP) supervisors and staff in their functions; -Conducted a mediation that resulted in the reinstatement of an HIV individual's health insurance benefits; -Attended an administrative hearing at the Department of Human Rights, regarding a Police Sergeant who is alleging age discrimination; -Planned and coordinated an orientation luncheon for SYEP participants and their supervisors with staff; -Attended and participated in EAC's dialogue, "Racism"; -Attended the NAACP's annual banquet; -Attended Housing Enforcement Committee meetings. This committee is a collaborative effort of several departments involved in a wide range of housing issues. The goal of the committee is to work with landlords and/or tenants to ameliorate problems; -Conducted a mediation as the result of a fair housing complaint which involved a tenant who had a physical disability; the landlord agreed to a monetary settlement; -Attended the United Power for Action and Justice meeting; -Conducted a mediation that involved possible damage to the individual's property by a moving company; the individual received a partial refund; -Participated in several meetings regarding the CommUNITY picnic; -Met with and issued several disciplinary actions to SYEP participants; informed Commissioners of the issues and actions taken; HUMAN RELATIONS COMMISSION MINUTES Page 3 July 22,1998 -Received and processed four (4) employment discrimination complaints; two (2) involving private employers; two (2) involved employers who have contractual agreements with the City which is addressed under the Fair Employment Act; based upon her findings and if it is determined that discriminatory acts have been committed, the Commission would hear those complaints and make recommendations as to how they should be handled to the City Manager; -Received a Fair Housing complaint based on familial status which will be mediated at the end of August; -In the process of conducting an investigation in response to a complaint that was filed by an SYEP participant, alleging inappropriate conduct and behavior by an adult supervisor within the organization; -Conducting a mediation that involves various landlord and tenant issues; one of the primary issues involves a tenant living in an illegal unit; and, -Attended the first meeting of the newly constituted ADA Committee that was created by the City Manager. The Committee consists of 12-16 disabled individuals. Their tasks have not been fully defined but they will assist the City in the development of our Accessibility Plan. They have already identified accessibility in Evanston as a priority. The City Manager has appointed Jay Terry, Director of Health and Human Services as staff to the Committee; At this point in the ineeting, Chair Bradford acknowledged the arrival of Commissioner Johnson, whose term on the Coininission ewpires in August, 1998. Chair Bradford commented that Commissioner Johnson will be missed, and has been without question, an inspiration to him personally, and he is sure, to the balance of the Commission. Commissioner Johnson stated that she has enjoyed her six (6) years on the Commission and the experiences it has brought her. Chair Bradford suggested that the Minutes for May 25, 1998, be postponed until the next meeting, to ensure that all of the Commissioners have reviewed them. The Commissioners agreed. Chair Bradford referred back to Iteus IV, Discussion Items, on the agenda. A. Revision of the Enabling Ordinance Ms. Haynes stated that on July 15th, the Commission celebrated 30 years of existence. The enabling ordinance which reflects the purpose/mission of the Commission, has not been reviewed in thirty (30) years. She stated that perhaps the Commission should review the Ordinance to ensure that it is reflective of and meets the needs of the communit. Any proposed revisions would have to be approved by the Human Services Committee and ultimately the full Council. Discussion regarding this issue included: HUMAN RELATIONS COMMISSION MINUTES Page d July 22,1998 -The Commission's subpoena powers with regard to it's Ordinances; -Chair Bradford's appointment of an ad hoc committee (three (3) members), to draft a purpose document for discussion and establishing priorities simultaneously; -Chair Bradford, and Commissioners Alexander and Settles volunteered to sit on the ad hoc committee; and, -Ms. Haynes will draft a letter to the three (3) Commissioners who are absent, extending an invitation to them to sit on the committee; they may do so if they choose to. B. Request from Housing Committee Ms. Haynes referred to a statement from the June 18, 1998, minutes for the Housing Commission, wherein they state that they never received information as requested from the Human Relations Commission; they are requesting information regarding landlord/tenant complaints and anything relating to housing; they are also requesting that the Human Relations Commission minutes be included in the Housing Commission's packets; there was never a formal request from the Housing Commission until this time, which she forwarded to the Commissioners. For the purpose of information, Chair Bradford explained for Commissioners Alexander and Settles, that the Human Relations Commission is very involved with the enforcement of the City of Evanston's Residential Landlord and Tenant Ordinance. One of the functions of staff is to address/resolve complaints from landlords and tenants; a monthly report is also prepared giving a statistical breakdown of the various types of complaints received. He stated that for the past few years, the Commission has :attempted to become more effective in strengthening the Ordinance with regard to reoccurring problems. One of those that lie has a passion for is the pattern of landlords failing to return security deposits to tenants. Several months ago, the Housing Commission and Human Relations Commissions engaged in a joint meeting which included a slide presentation given by leis. Haynes, regarding issues addressed in the Residential Landlord and Tenant Ordinance; specific issues that were discussed in that meeting but did not materialize has prompted the current requests. ,GIs. Haynes briefly discussed the Landlord/Tenant Ordinance, which evolved from the Mousing Commission. For many years Community Development was responsible for the Ordinance. Former City Manager, Eric Anderson, determined that it should be the responsibilih, of the Human Relations Commission. She stated that perhaps one of his reasons for doing so is that sonic landlord/tenants issues may border on or are a fair housing issue; the other could he that the Human Relations Commission administers the Alternative Dispute Resolution Program (ADR), where many landlord/tenants issues may be addressed. GIs. Haynes addressed the importance of documentation in addressing landlord/tenant complaints or inquiries. HUMAN RELATIONS COMMISSION MINUTES Page 5 July 22, 1999 Commissioner Settles stated that personally he does not believe that the Landlordf tenant Ordinance should be enforced by the Human Relations Commission; Iandlord/tenant complaints are distinct from fair housing. However, if it does remain in the Department, Ms. Haynes will need not only time but additional staff, due to the paperwork required. Ms. Haynes stated that she cannot justify the need for additional staff until complaints are being addressed correctly and documented. She stated there are currently two positions, which are posted, to be filled in the department; each one of those positions will be generalist, entitled Human Rights Specialists. They will address complaints involving landlord/tenant, fair housing, or employment. Commissioner Alexander asked if each complaint has it's own file? Ms. Haynes responded that they should and this is an issue she has discussed with past and present staff; she anticipates color -coded riles; additionally the secretary will assume in -take functions which will include the creation of the actual file. It was agreed by the Commissioners that the documents requested by the Housing Commission will be given to them. Dorothy Thrower, Interim Human Relations Specialist Ms. Thrower reported that for the period of April 1 through April 30, 1998, there was a total of 268 landlord/tenant inquires or complaints; for the period of May 1 through May 29, 1998, there was a total of 302 landlord/tenant inquires or complaints; the statistical breakdown of the complaints from landlords and tenants was reviewed. She reported that the increase in the number of complaints was because it is the middle of the rental season. Ms. Haynes stated that once the Human Relations Specialists positions have been filled permanently, there will be a narrative for each complaint filed. VI. ACTIVITIES UPDATE A. Church Visits Ms. Haynes stated that Commissioner McIntyre called prior to her going out of town in June, requesting that the church visits be postpones! until Fall. She outlined how the issue of the church visits came about for Commissioners Alexander and Settles. The Commissioners would visit the churches to make them aware of the existence of the Human Relations Commission and address the President's initiative on race relations; additionally she wanted them to begin dialogues on race in their congregations or dialogue with some other entity to address race issues. Commissioner Alexander commented that although she thinks the purpose of visiting the churches is a good idea and something the Commission should do, she does not feel, even with a script, she could go to a church and make a presentation. She stated that if there was some continuity with the members of the Commission, a direction and vision of where they are HUMAN RELATIONS COMMISSION MINUTES Page 6 July 22,1998 going (perhaps the meeting to discuss the Ordinance and what should change), would help begin that process. Further, if there is a way the church visits could be postponed for another month or two in order to for the Commissioners to address the Enabling Ordinance, get to know each other better, bond together and then proceed with the visits, is very important factor. Ms. Haynes stated the Commission was more stable when the initial issue of church visits arose; the Commission has to decide if and when the visits take place; as staff, she is available to aid and assist them in their process. Commissioner Settles stated that he has a position regarding churches and politics. He would like for the Commission/ad hoc committee to access what the priorities are in the changing times, to determine what involvement if any, the Commission should have as an activity. Commission Johnson stated she believes the church visits are a great idea but a decision should be made by the entire body. Based on the comments from the Commissioners, Chair Bradford stated that the issue of church visits can be placed in abeyance for further discussion. VII. CommUNITY PICNIC Ms. Haynes stated that for the past several years the Police Department has had a family picnic at James Park. The Police Department has asked the Human Relations Commission to co-sponsor the picnic this year. By way of a resolution last summer, the Commission asked the City Council to declare September as Unity month in Evanston; the picnic would be the kick-off for Unity Month. Several committees have been working in preparation of the picnic for the past several months, by reaching out to the churches, community groups and organizations, schools and businesses, to participate or make donations. Tom Migon, owner of The Keg, has volunteered to provide all the food. The picnic will be held here at Ingram Park, using the Civic Center grounds. She briefly detailed the duties of all the committees and solicited the Commission's participation by paying for a popcorn machine. The total cost of the machine plus popcorn should be no more than 5200; the cost for each Commissioner would be approximately S30 each. B. Walks with the Police Department ,tits. Haynes stated that at the May meeting, a part of the Police Department's Summer Plan is to conduct walks in neighborhoods and that they had requested the Commission to walk with them. She stated the Commissioners have not responded with dates they would be available for the walks; she is requesting that that respond so that she can notify the Police Department of such. HUMAN RELATIONS COMMISSION MINUTES Page 7 July 22,1998 C. United for Power and Justice Meeting Ms. Haynes stated she attended the meeting which was held at First Church on July 6th; there was fifteen to sixteen hundred individuals at the meeting; $119,000 was collected in memberships for the organization; a former Commissioner (Cindy Levitt) was one of the conveners. They are currently addressing three issues: day care, health care and discussing with the City's sanitation workers, the proposed elimination of the Recycling Center. She will be meeting with Ms. Levitt and Tom Lenz, to discuss what role the Commission can play in this organization. That information will be shared with the Commission after those meetings. Another issue that is being addressed is the situation with Vineyard. Commissioner Settles stated that this type of involvement is more valid than the church visits. Commissioner Johnson suggested that a Commissioner accompany Ms. Haynes to the meetings that she is planning. Commissioner Alexander stated that she would be willing to attend those meeting with Ms. Haynes. VIII. COMMUNICATION A. Just Between Generations - Newsletter Ms. Haynes stated that Kathryn Hira who is the President of EAC and a member of the Commission on Aging, asked if the Commission wanted to be placed on it's mailing list for the newsletter. Commissioner Johnson stated that she had previously talked about having a fund raiser for the publication of the newsletter, which is now in Evanston. She stated that the newsletter makes a huge difference in the rearing and relationships of young mother and their children. iris. Haynes informed Commissioners that she has provided them with a roster of the Boards and Committees for the City. IX. NEW BUSINESS Ms. Haynes informed the Commissioners of the following: -The Human Services met on Monday night, July 20th and has requested the presence of the Human Relations Commission before them. HUMAN RELATIONS COMMISSION MINUTES Page 8 July 22,1998 -On August 15th, staff will attend the Farmer's Market to dialogue with citizens who may have an interest in the Commission's roletfunetions; Commissioners are invited to attend; staff will be there at approximately 8:00 a.m. Commissioner Alexander stated that she will volunteer her services, along with Commissioners Bailey and McIntyre to assist with the CommUNITY picnic. Commissioner Johnson moved that the Commission should not meet on it's regularly scheduled date for the month afAugust; the motion was seconded by Commissioner Settles and approved unanimously. Since the Commission will not meet in August, Chair Bradford stated he would contact the other Commissioner members to poll them for their participation on the ad hoc committee to address the issues of the enabling ordinance. X. OLD BUSINESS There was no old business. X1. ADJOURNMENT There being no further business, a motion was made to adjourn the meeting was adjourned at 9:15 P.M. Respectfully submitted: Dorothy R. Th2ver, Secretary Human Relations Commission 4 EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE - EVANSTON, IL. 60201. MINUTES Wednesday, September 23,1998 7:30 P.M. - Room 2402 David Bradford, Chair; Lloyd McBell, Vice Chair; Nancy Bailey, Edna McIntyre, Hollis Settles, and Janet Alexander Paula A. Haynes, Bonnie Jacoby, Dorothy Thrower, and Howard Robinson Mulvany, League of Women Voters; Donald Erickson, SYNAPSES; Shirlee Taraki, Amnesty International; Reverend Robert L. Cort, American Baptist Retired Missionary (Thailand); Hla Lin, BCDA; Reverend S. Michael Yasvtake, Interfaith Prisoners of Conscience Project -Nat'l. Council of Churches USA; pat Coats, SYNAPSES; and Reverend Robert V. Thompson, Lakeview Community Church PRESIDING OFFICIAL: David Bradford, Chair I. CALL TO ORDER Chair Bradford called the meeting to order at 7:40 p.m. 11. DECLARATION OF QUORUM A quorum was established. III. INTRODUCTION OF GUESTS AND VISITORS Chair Bradford acknowledged the presence of all the guests and visitors. At this time Chair Bradford proceeded to item V. INFORMATION ITEMS on the agenda and requested that the guests make their presentations to the Commission. HUMAN RELATIONS COMMISSION MINUTES Page 2 September 23, 1998 V. INFORMATION ITEMS A. Synapses, Don Erickson Mr. Erickson is a retired Chicago public school teacher and for nine (9 ) years he has been a volunteer at an organization called Synapses; he also works on Burmese Human Rights. Over the years, Synapses has had programs in the Phillippines, South Africa, Central America, and Israel/Palestine on the West Bank. Presently there is a program in Burma that is affiliated with an organization named Christian Peace Makers Team. Christian Peace Makers Team is supported by Quakers, Church of the Brethren, and Mennonites. Mr. Erickson, stated that the purpose of the group appearing before the Commission was to solicit their endorsement and submittal of a proposal for a Selective Purchasing Ordinance to the Evanston City Council. A Selective Purchasing Ordinance is a document that would prohibit the City of Evanston from contracting with any company that is investing in Burma. The whole campaign in regard to Burma is based on the South African campaign of the I980's; at this time there are seventy-one (71) Selective Purchasing Ordinances around the U.S. He introduced Hla Tin, who is a Burmese activist in the United States, who would provide some historical background on Burma and what has happened there since 1948. -He has been in the United States for approximately nineteen (19) years; he spent twenty- five (25) years in Czechoslovakia; -The name of his country. Burma, has been changed to Yama; -It is about the size of Texas. approximately 262,000 square miles; -It borders with the eastern side of Thailand, northern side with China; west end with India/Bangladesh. and the southem side with the Indian Ocean; -Burma formerly was it's own kingdom centuries ago; -Five percent of the Burmese people are Buddhist; -In 1824/26, the British occupied part of the north portion of Burma; in 1856 they occupied for the second time, middle/central Burma; and the third time in 1885 they occupied the entire country of Burma. -From 1940-1945 Burma was under Japanese rule; -In 1948 Burma wined it's independence; -The Burmese people never migrated to other countries; -Burma has seven (7) major nationalities; the current population is 48,000,000; -Since Burma gained it's independence in 1948 the minorities have revolted against the central government; -In 1948 Burma followed the British Parliamentary democracy until 1962; -The Legislative Council has been elected for four (4) year terms. which occurred in 1948. 1952. 1956 and 1960; -From 1962-1988. Burma was ruled by a very ruthless Military Leader; anyone who opposes him or his regime are put in jail without a trial; he introduced a one - party system that includes military and ex -military individuals; only those individuals within that party are able to compete for positions within that system; HUMAN RELATIONS COMMISSION MINUTES Page 3 September 23, 1998 -The Military Leader has a party system with three levels: state and division, township, and ward levels; army personnel are assigned to every level; and -Burma is very rich in natural resources. -She is a resident of Evanston and has been a member of Amnesty International USA, Group 50 since 1983; -She joined Amnesty International to participate in their sponsorship of her nephew who was imprisoned and tortured in Kabul, Afghanistan, because of his activity in working towards a peaceful solution to the armed conflict in the country; -Today, Amnesty International continues to support such prisoners of conscience. Amnesty researches and monitors situations involving human rights violations all over the world and calls upon its members to contact offending government and military officers to urge them to release prisoners of conscience; -Members of Amnesty Intematinal have through the years followed the struggle in Burma by the Pro -Democracy Movement, headed by Aung San Su KYI, to end the harsh military rule and restore democracy to Burma; -Just recently Amnesty International received an urgent action urging members to send appeals to Burmese officials protesting the latest arrests and detentions; -1 believe the adoption of a Selective Purchasing Ordinance on Burmese products would be an effective means of censuring the Burmese military government and forcing them to restore human rights to their people. The adoption of the ordinance would also give the citizens of Evanston an opportunity to express their support of human rights in the %world; and -Finally, it would show our dedication in a very concrete way to the Universal Declaration of Human Rights as we mark the 50th year of its adoption. -He is a Professor of Political Economy at Northwestern University, specializing in the region of southeast Asia: -Burma is a classic case %where a very small group of armed people run the country in and for their own interest, and where there are people struggling on their own behalf and are trying to enjoy a lot of the same basic rights that are enjoyed in America; -The Selective Purchasing Ordinance will allow Evanston to help a movement that is not only national in the United States, but international. It is an opportunity to say that the US cannot fight the fights in Burma but can, through the control of taxes and how they are spent, send a message that, until the torturing and killing of the Burmese people has stopped, people do not want to do business in that country; -The individuals who have appeared before the Commission are trying to say that they do not want the use of their resources to go towards giving further confidence and comfort to those in Burma who want to get away with it on a global scale, what they are doing locally and out of the sight of most people; HUMAN RELATIONS COMMISSION MFWTES Page 4 September 23, 1998 -He urged the Commission to move in the direction to help the Burmese people fight their battle by sending a signal; -Since the fall of past dictatorships in countries surrounding Burma, the people are more optimistic that they will have freedom again since Aung San Suu Kyi has been elected president of that country; -The US can help in this effort by saying that "all corporations who want to make profits on the basis of their operations in Burma will at least pay some price locally"; corporations pay attention to this kind of signal; when they see it move from city to city and country to country, they take note; eventually that signal will get back to Burma. -He asked the Commission for their efforts in urging the City Council to adopt the Selective Purchasing Ordinance. ',7). ! Ill -She and her husband have lived in western Thailand which borders Burma for thirty (30) years; they worked with the Karen people who are the largest ethnic group; the majority of them Iive in Burma: -From 1974-1988 the Karen people have been running from the brutality of the Burmese army, that has grown from several hundred to over 100,000 refugees on the Thai border; -The Burmese people have no enemies outside their own border; their armies are used to control their own people who live within their boundaries; -She summarized her presentation, telling of an interview from a Karen Pastor's wife that detailed the torture inflicted upon her husband by soldiers in the Karen National Army. They accused her husband of having lethal weapons and conspiring with the Karen army; eventually they beheaded him; and. -She read excerpts from newspaper articles that addressed the ever growing brutality and killings that are taking place in various Karen camps in Burma and along the borders. Following are highlights from Reverend f'asvtake -He is an Episcopal Priest at St. Matthews and has been a resident of Evanston since 1964; -His full time work is in the area of human rights, supporting the political prisoners of all categories in the US; -He is very well acquainted with the issue of violations of human rights in the US and the whole issue of racism as it manifests here and how it affects other nations around the world; -Aung San Suu KYI won the election in Burma a few years ago but she and her people were not able to exercise their democracy: instead they are being ruled by a military dictatorship in a very cruel way; and -As an Evanstonian. he believes it would be great if Evanston, as a city, would support the the ordinance. Commissioner McBell asked Nfr. Erickson what is the US Government's position regarding the country of Burma? Is there a relationship or an embassy located there? HUMAN RELATIONS COMMISSION MINUTES Page 5 September 23, 1998 Mr. Erickson stated that the US does have an embassy in Burma but there has not been an ambassador since 1988 or 1989. The Government wanted to send an ambassador back to Burma but the US Senate would not agree to it. The US currently has a law that forbids any investments in Burma that was passed in 1996 and implemented by President Clinton in May of I997. 11171,770717r • � rat'n -He is the pastor of Lakeview Church in Evanston; -Local government is clearly the most responsive form of democratic government and people can exercise a sense of strong responsibility in power around an issue, and the more he has thought about it, he believes it is an important issue for the City of Evanston to adopt a Selective Purching Order; -When the issue of Selective Purchasing Order was brought to him by Mr. Erickson, his vision was that of the Burma he had heard of as a child; a place where missionaries had gone for many years; -He remembered what Martin Luther King said in the 60's: "We're all inter -dependent and inter -related and we are bound together in a garment of mutuality, and injustice in one place is injustice every place. -Beginning the weekend of October 3rd, his church will have representatives from seven (7) different religious traditions; many of them are of eastern religious traditions: Buddhist, Muslims, and Hindus, for the third consecutive year; -Supporting this Ordinance could be an opportunity for the City of Evanston to lead the State of Illinois; it is not about Burmese people but human beings; and -He encouraged the Commission to consider whatever kind of recommendations they could offer for such a Selective Purchasing Order. Commissioner Settles asked whether the thrust at this time is religious, missionary in nature or political relative to the Selective Purchasing Ordinance (which is an economic boycott)? 'Mr. Erickson commented that their position regarding this ordinance is strictly from a human rights position. Nlr. Coats commented that he and his wife attended the meeting because working as missionaries in Thailand and working with the people in the camps, they were able to witness the atrocities that were taking place with the Burmese people; this is a very serious matter and this effort is one avenue they could take to help the people over seas. Chair Bradford stated that he has followed the struggle of the Burmese people under the brutal atrocities they exist under and the persecution of their noble prize winner, Aung San Sun KYI. He stated that Evanston has always prided itself on its tolerance and recognition that human rights are universal. Most recently the Commission was the first municipality in the State of Illinois to HUMAN RELATIONS COMMISSION MINUTES Page 6 September 23, 1998 pass and include transgender individuals under municipal ordinances regarding discrimination; there are only a few cities around the country who have included this protected class of individuals in their ordinances. Chair Bradford stated that he is empathetic to the requests and cause of the guests and asked Ms. Haynes what would she suggest as the most appropriate action to take at this time? Nis. Haynes stated that perhaps the Commission should look at the possibility of developing an ordinance relative to something it wants to do but not without first having some dialogue to determine if this is an issue they want to undertake. If so, she will work with the Law Department in developing such a document for their approval which will then go before Council for adoption. One of her concerns is how the City enforce such an ordinance. She stated that as the Commission deliberates, she would attempt to get copies of ordinances that have passed in other communities and have some dialogue with them to see how they addressed such an issue; it certainly is an issue worthy of consideration. Chair Bradford asked Ms. Haynes if she thought it would be of any advantage to pass a resolution regarding their feelings on this issue and forward it to Council? Ms. Haynes commented that the Commission should do their research first and work from there. Mr. Settles stated that he believes the Commission should not adopt a resolution and if they followed the recommendation of the group, it would be something more than symbolic. NIs. Havnes stated that if the issue develops into an ordinance, there will be a need for support from the larger community; the Chair should look at appointing an ad hoc committee to work on developing a possible ordinance. Commissioner Settles asked if any one of the guests could tell him from whom did Burma gain its independence in 1940? hlr. Erickson stated that it came from Great Britain. Chair Bradford stated that as a person who grew up in Birmingham, he fully appreciates and acknowledge the effectiveness of boycotts. In South Africa there was a great deal of reluctance on the part of political leaders of one particular party and many business leaders, not to disengage economically from there, the Sullivan Amendment and the pressure from other organizations, without question has resulted in democracy. Taking money out of one's pocket can be extremely effective. Therefore. the Commission will take under advisement all the information that has been given to the them. He stated that at the suggestion of Ms. Haynes, he would like for the Commission to look at some wording of the amendments from the list of cities they were given and if necessary he will appoint an ad hoc committee to begin work on an ordinance. Reverend Robinson asked what action will the Commission take now? HUMAN RELATIONS COMMISSION MINUTES Page 7 September 23, 1998 Nis. Haynes stated that staff will begin calling the cities who are listed and ask them to fax a copy of their ordinance which will be distributed to the Commission. This item will be on the October agenda in order for the Commission to make a determination as to whether this is something they would like to pursue. If so then they can start to work on developing an ordinance with the assistance of the Law Department. Mr. Erickson provided Ms. Haynes with copies of ordinances and resolutions that have been adopted by cities throughout the US, that prohibit doing busiiness in Burma. Chair Bradford thanked everyone for attending the meeting. At this point in the meeting, Chair Bradford referred back to agenda item IV. APPROVAL OF MINUTES, MAY 25, 1998 AND JULY 22, 1998. IV. APPROVAL OF THE MAY 25, 1998 AND DULY 22, 1998 MINUTES Chair Bradford called for corrections or approval of the May 25, 1998 minutes? There were no corrections. envirfiam.. Chair Bradford requested that the minutes for July 22nd be amended to reflect additional laudatory comments that he made regarding Commissioner Johnson retiring from the Commission. Commissioner Alexander requested that the minutes for September 23rd reflect that she responded to Nls. Haynes the day after the meeting, with dates that she would be available to participate in the Police Department's Summer Plan to walk the neighborhoods. Commissioner Mclnwre made a motion that the minutes for Ju y 22nd will be aRproved after the =trested corrections are made: the motion was .seconded by Commi.ss_ inner AAxander gnd ranroved unanimously. Commissioner Settles requested that future minutes and any other materials be made available to the Commissioners at least one week prior to the Commission meetings. Nis. Haynes stated that the minutes will be available to the Commissioners prior to the November meeting, well in advance of one week. Commissioner Alexander also requested that in the future if guests/visitors who are appearing before the Commission have handouts, that they be made available to the Commissioners from the Executive Director, if she is aware of such, prior to the meeting? Nis. Haynes responded that although she may be aware of guests appearing before the Commission she may not be aware of whether they will have handouts. Even though she spoke to Mr. Erickson HUMAN RELATIONS COMMISSION MINUTES Page 8 September 23, 1998 prior to the meeting, she was not given any materials regarding the issues presented and was not certain that the individuals who accompanied him to the meeting knew what materials they would bring. She stated that she did not know whether it would be a good idea for the Commissioners to have such materials prior to the meeting because it might put those individuals who are seeking the Commission's input or assistance when'presenting their issue(s) at a disadvantage. Commissioner Alexander along with Commissioner Settles commented that having materials available prior to a meeting would afford them the opportunity of being acquainted with the issue(s) presented, to ask questions and respond intelligently. Ms. Haynes stated that for the record, she does not screen anyone who states they would like to appear before the Commission. Commissioner McBell stated that he to would like to have some background regarding the issues and individuals appearing before the Commissioners, so that they can digest the information and be prepared to ask specific questions or making logical.comments. B. Tom Lenz Ms. Haynes stated that Mr. Lenz was unable to make the meeting and has to be rescheduled. However, when she met with him and asked what role he envisioned the Commission playing in terms of United Power Action and Justice, Mr. Lenz responded that he feels racial issues need to be addressed in the community. C. Staff Reports Paula A. Haynes. Executive Director Ms. Haynes reported the following activities: -She and Reverend Robinson represented the Commission at the National Night Out Program (a national program for crime prevention), in southeast Evanston; -Attended the Housing Enforcement and ADA Committee meetings; -SYEP terminated in August; staff and participants attended a picnic; -Staff attended Farmer's Market in August; -Attended the Fifth Ward briefing with Alderman Kent; talked to him about landlord/ tenant, housing, and some cultural issues and concerns; -Conducted three mediations: (1) a housing issue based on familial status which was settled for $2?00, (2) an employee/supervisor issue involving an outside employer resulted in a settlement agreement, and (3) a neighbor issue involving noise resulted in a settlement agreement; -Complaints received were: fair housing, disability, employment, race (external), race (discharge that is internal), noise (involving neighbors and a business), and disparate treatment based on race which was filed by a citizen against the City of Evanston; -Attended a Fact Finding Conference with the Department of Human Rights on a discrimination case involving a former city employee; HUMAN RELATIONS COMMISSION MINUTES Page 9 September 23, 1998 -Followed up on seven (7) referrals from the Police Department; -Have some ongoing investigations and mediations that are employmentlrace (external), involving a contractor who does business with the City and an internal sexual harassment complaint; and -The Mayor has nominated two individuals to sit on the Commission; they should be approved Monday, September 28th at the Council meeting; Dorothy Thrower, Interim Human Relations Specialist Ms. Thrower reported the following landlord/tenant activities: for the period of June I through June 30, 1998, there was a total of two hundred and three (203) inquiries/cornplaints; for the period of July 1 through July 31, 1998 there was a total of two hundred and sixty-three (263) inquiries/complaints; and for the period of August 3 through August 31, 1998, there was a total of two hundred and eighty-one (281) inquiries/complaints. Commissioner Alexander asked firs. Thrower if the status of complaints filed have been determined prior to her staff report being prepared, can that information be included? Ms. Thrower responded that she does not include that information in her current reports; Ms. Haynes has stated previously that once permanent staff is in place, complaints will be outlined in a narrative form. Commissioner Settles stated that it would be helpful for him to have some type of summary as to whether inquiries require a response and complaints require further action. Nis. Haynes stated that a narrative would make it clear as to whether or not a call was an inquiry or a complaint which will have further information as to it's status. D. Committee Reports Ordinance Ad Hoc, Hollis Settles, Jr./Janet Alexander Commissioner Settles stated that Commissioners Alexander, McBell, and he met with Nis. Haynes on August 2 I st to discuss the revision of the enabling ordinance. The suggested process included: (1) Ask Commissioners and staff what the role and functions are of the Commission; (2) Have a community or town hall meeting to solicit input as to what they perceive the role of the Commission is; how it could be more responsive to community concerns; (3) Sit down and review or revise the Ordinance and the By -Laws; and (4) Look at the leadership of the Commissio, including the Chair, the membership body, and staff (i.e. from a personnel point of view; does the department need more staff or does the Commission need assistance to fulfill it's responsibilities.?) HUMAN RELATIONS COMMISSION MINUTES Page 10 September 23, 1998 Commissioner Settles stated that the Landlordffenant and Fair Housing Ordinances were discussed as to whether they should be enforced by the Human Relations Department? Concerns also involved the issue of maintaining a full Commission body and departmental staff. Commissioner McIntyre asked Commissioner Settles to explain what type of input they are seeking from the community. Commissioner Settles stated that the role of the Human Relations Commission is to respond to the people of the community regarding their concerns/needs, and to recognize that all individuals are being treated fairly whether it is with landlord/tenant, fair housing, police, or other issues relative to their well being; that they have a forum in order to seek redress of their concerns or grievances. He stated that although the Connmissioners are volunteers, there may be questions as to what does the Commission do at their monthly meetings? Commissioner Alexander stated that she believes that if the Commission could be seen as a body who listens, absorb, and then acts for the benefit of the residents of Evanston, it would raise their stature in the community. She stated that she believes the Commission needs ideas and input from the community and from there they could adopt a plan that would benefit all. Commissioner Bradford asked if there was any discussion regarding time frames for completion of the four (4) issues addressed at the August 21st meeting? Commissioner Settles stated they anticipated completion before the election of officers takes place. Commissioner ivlcBell stated that it would behoove the Commission to wait until it is fully staffed with rune (9) individuals, before it determines what role it can serve within the community or how it can address requests, concerns or issues. During the past several years, the Commission has been plagued with ineffectiveness; as a group they have not worked together in getting things done; it is important to make sure that the past is not repeated in the new year. Ms. Haynes stated there are only two (2) meetings left before the end of the year because the Commission does not meet in December. If the Commission is going to reach out for community input it requires planning and needs to be done well. She stated that she does not know if it is reasonable or realistic at this point that a quality town hall meeting could be put together before the end of the year, as her time is limited. She suggested that the next couple of meetings be used to set up time Iines to implement the process that Commissioner Settles shared with the Commission earlier; elect officers for the new year and in addition, plan for a town hall meeting. Commissioner Bailey requested that Commissioner Settles put the four (4) concerns in writing for them to refer to. Commissioner McBell stated that meeting once a month is not enough time for the Commission to get anything done; there has to be an agenda of work in between meetings so that everyone is prepared to address and act on issues at the meetings. He stated that he does not believe it should take tvvo (2) hours every fourth Wednesday of the month to conduct meetings. He suggested that HUMAN RELATIONS COMMISSION MINUTES Page 11 September 23, 1998 for the next meeting, (October 28th), any suggestions, concerns, issues, etc., should already be prepared for discussion; too much time is spent on one issue; this has been a reoccurring theme and it is time for the Commission to "quit". He asked the Commissioners for suggestions as how to rectify the concerns that he expressed. Commissioner Settles stated that at next month's meeting, the Commissioners should be prepared to discuss the following issues: (1) prepare and present individual ideas as to what the role of the Commission should be and, (2) everyone should read the enabling ordinance and present thoughts on how it should be revised. Commissioner McHell suggested that each person write out in ten (10) or less/more words, how they perceive the role of the Commission; their perception of why they exist is important. Ms. Haynes stated that as individuals, the Commissioners should ask themselves, not only what? should this Commission be doing, but how? and why? Commissioner Settles stated that as in previous comments, he does not think the Commission should be overwhelmed with the Landlord and Tenant Ordinance; therefore he would ask "why?", because he does not see it as a role of the Commission. Ms. Haynes stated that it is important for a distinction to be made regarding Commissioner Settles' comments, which is: there is the Commission and there is a department; landlord/tenant is a department function and not a Commission function; fair housing is a department and Conunission function: it becomes a Commission function if the department determines there is some prima facie evidence and they (Commission) become the hearing body. Therefore, as they go through their deliberations and thought processes, they should keep this in mind. Commissioner Alexander commented that usually with change there is a mixing of the old and new. She asked if the senior Commissioners have seen any improvement within the Commission and has it's direction changed? Commissioner Bailey stated that a discussion had taken place several months ago regarding the Commission's direction and she has seen a big improvement. In addition to the discussions every one has been honest with their opinions and issues have been acted on. Ms. Havnes stated in order for the senior and new Commissioners to become an effective group they should consider having a retreat. She asked that they consider doing it after the election of officers. Chair Bradford thanked the sub -committee members for their ideas and they should all be prepared to discuss the role of the Commission and the enabling ordinance. At the request of the Commissioners, NIs. Haynes stated that she will prepare a draft of the points raised by Commissioner Settles regarding the process to be used in determining the role of the Commission and the enabling ordinance. HUMAN RELATIONS COMMISSION MINUTES Page 12 September 23, 1998 E. CommUNITY Picnic, Paula A. Haynes Ms. Haynes stated that 3,000 attended; there have been many accolades, phone calls and kudos in the mail; they were successful in their goal, which was to have a diverse group of people spending a Sunday afternoon caring, sharing, and having fun. She thanked Commissioners Bailey and McIntyre for their hard work as co-chairs for the food committee. Commissioners Settles, McBell, and Alexander were also present. There was a total of $653.00 left in the budget after expenses; with the exception of approximately $2,000, all other monies came from donations. A date has been set for next year's picnic, which will be the last Sunday in August at the Civic Center. Commissioner Bailey thanked Ms. Haynes for her efforts in making the picnic not only a success, but a fan filled event. Commissioner McIntyre thanked Ms. Haynes for placing a full page in the Evanston Review that listed the names of all the contributors and volunteers that participated in the picnic. Chair Bradford thanked Ms. Haynes, the Commissioners, and staff for attending and participating in the picnic. Ms. Haynes stated enough cannot be said for Tom Migon from The Keg regarding the expense that he incurred; when food was gone, he sent his chef back to the restaurant to get more. She stated she will use a portion of the $653 to have a plaque made for Mr. Migon which will be presented to him at a Council Meeting by the Mayor; Commissioners were requested to be in attendance at that time. Commissioner Bailey stated that LNlr. Migon has committed to do the picnic next summer. F. Healing Racism Workshop Series Ms. Haynes stated that information regarding the workshops, which begin Saturday morning, October 3rd, was included in Commission packets; the organization sponsoring the workshops have been around for many years. She stated that if any of the Commissioners would be interested in attending the workshops, they should let her know no later than Monday, September 28th, so that she can get them registered, VI. ACTION ITEMS A. Amendment to By -Laws Chair Bradford stated that with regard to amending the by-laws he agreed with Ms. Haynes' suggestion that the Commission move up the election process for officers; he asked what do they have to do other than have individuals appointed? HUMAN RELATIONS COMMISSION MINUTES Page 13 September 23, 1998 Ms. Haynes stated that the Commissioners have to vote to amend the by-laws and if that carries, the next order of business is to appoint a Nominating Committe; if it does not carry, a Nominating Committee will not be appointed at this meeting. Chair Bradford stated that since the Commission does not meet in December, the election process will be moved back by one month (November). Ms. Haynes recommended that the by-laws be amended at this meeting to allow Chair Bradford to appoint a Nominating Committee; the Nominating Committee will meet between now and the October meeting; at that meeting they will present a slate of candidates to the full Commission; in October nominations can also be taken from the floor, the candidates will have a month to politic; the elections will be held in November and the new officer(s) will be seated in January. The current by-laws state that the election will take place in December, however, the Commission has not met in December for the past several; as a result of such, the by-laws are not being followed because the elections have not taken place until January or later. /I 1 Te 8 I 4- rITj in ! Iyy« L! I HT-x f f !'Wpm, ' B. Appointment of Nominating Committee Chair Bradford appointed Commissioners McIntyre, Alexander, and Bailey as the Nominating Committee. VII. NEW BUSINESS There was no new business. VIII. OLD BUSINESS Ms. Haynes stated that several months ago the Commissioners were reminded that their thirtieth (30th) anniversary was coming up and they have not planned any type of recognition or celebration. One idea discussed was possibly having a dinner or luncheon and a guest speaker. She stated that they should decide what they are going to do; it was also decided that they would honor former Commissioner Louie Gomez. Chair Braford stated that the Commission has failed to honor the late Mr. Gomez who was a long - tenured Commissioner and Chairman. He suggested that based on the meeting time, he and NIs. Haynes could meet at a later date and present some suggestions to the Commission at the next meeting. HUMAN RELATIONS COMMISSION MINUTES Page 14 September 23, 1998 Commissioner Alexander stated that even though it has already been decided by former and current senior Commissioners that Mr. Gomez would be honored, she believes that it is time for the Commission to start making decisions and doing the work that they were appointed to do instead of letting staff do some of the things they should be responsible for. IX. ADJOURNMENT There being no further business to conduct, Commissioner McIntyre made a motion to adjourn the meeting at 10:10 p.m. Respectfully submitted by: `; e�p- 016'4wtv Dorothy R. Thrower, Secretary Human Relations Commission EVANSTON HUMAN RELATIONS COMMISSION 2100 RIDGE AVENUE, EVANSTON, IL. 60201 MINUTES Wednesday, November 18, 1998 7:30 P.M. - Room 2402 David Bradford, Chair; Lloyd McBell, Vice Chair; Janet Alexander; Hollis Settles; Stephanie Cesna; Nancy Bailey, Edna McIntyre and Rosalyn LaPier Paula A. Haynes, Bonnie Jacoby, Dorothy Thrower, and Howard Robinson Peggy Tarr and Jesse Ducker, NU-Medill School of Journalism I. Call To Order Chair Bradford called the meeting to order at 7:35 p.m. II. Declaration of Quorum A quorum was not established. III. Introduction of Guests and Visitor Ms. Tarr and Mr. Ducker introduced themselves. IV. Approval of October 28, 1998 Minutes Conmrissioner Cesna made a motion to approve the October 28,1998, minutes as submitted, the motion spas seconded by Commissioner LaPier and approved unanimously. V. Information Items A. Staff Reports Paula A. Haynes, F-recutive Director Ms. Haynes reported the following activities: - Attempting to mediate a landlord/tenant issue; the tenant moved out of his apartment without giving the proper notice; his furniture was left behind and he is now seeking the return of his security deposit; HUMAN RELATIONS COMMISSION MINUTES Page 2 November 18, 1998 - Following up on developments of a previous employment discrimination complaint that was mediated several months ago between an employer and an employee who is HIV; employee believed his health insurance was canceled due to his HIV status; as a result of mediation, his health insurance was restored. Since that time the employee has reported that he is being retaliated against and that the employer is making attempts to eliminate his job; - Participated in a presentation at St. Nicholas Church which was for the Hispanic community; they were informed of their rights and responsibilities relative to the Landlord/Tenant Ordinance and fair Housing laws; - Attended a School Improvement Team meeting; - Attended the CDBG meeting where it was determined which programs would be funded; CDBG will recommend to Council that the Fair Housing Program receive the full amount of funding requested ($72,000); - Attended an ADA Access Committee meeting; Carol Cleigh shared her concerns with the fifteen (15) people on the Committee about the future/fate of the Commission and the department; she encouraged them to meet with their Aldermen and protest the elimination of the Commission; - Attended a Minority Student Achievement meeting at ETHS; - Attended a Violence Prevention meeting; - Attended a Civil Enforcement Housing meeting; - Responded to eleven (11) Police reports regarding landlord/tenant matters; there were three (3) Nuisance Abatement Program issues; - Notified seven (7) Realtors that their advertisements in the Evanston Review were not in compliance with the Fair Housing Ordinance; received some feedback; most of it was positive; - Prepared a finding on a discrimination complaint that was not resolved. A summary of the particulars are as follows: A city supervisor called the Police to be near by because she was concerned that the citizen was volatile in her attempt to address the amount of his water bill; the citizen believed the Police was called because he was Black. An investigation was conducted and the finding stated there was no substantial evidence to support the charge of discrimination; and - The Mayor has made a recommendation for a ninth member of the Commission who should be confirmed at the December Council meeting. Ms. Thrower, Acting Hrrman Relations Specialist Ms. Thrower reviewed her staff report for the period of October 1 through October 31, 1998. There was a total of one hundred and nine (109) landlord/tenant inquiries and or complaints HUMAN RELATIONS COMMISSION MINUTES Page 3 November I8,1998 responded to during this period. The report included the numbers and types of issues that were initiated by tenants and landlords. Commissioner Settles asked Ms. Thrower, what in her opinion contributed to the reduction in the number of landlord/tenant complaints and or inquiries? Ms. Haynes stated that the decrease is a result of this not being the moving or rental season; typically the numbers are high during the season when people are moving; usually by October complaints start to level out until February or March when leases are renewed or ended. During the next two or three months there will be a significant increase in heat related calls or other types of maintenance problems. Commissioner Alexander asked Ms. Thrower who follows up on heat complaints and are those complaints due to lack of heat or low heat? Ms. Thrower responded that Property Maintenance follows up on those complaints. She stated that if the tenant calls Human Relations regarding no heat or insufficient heat, she documents the complaint, report the information to Property Maintenance for an Inspector to respond to; she then notifies the landlord. Ms. Haynes stated that an inspection usually takes place the same day. During the winter months Property Maintenance Inspectors are on 24 hour a day heat calls, including weekends. If an Inspector is unsuccessful in getting heat to the apartment there is a mechanism in place to relocate the individual(s) to a hotel or a warming center. Often times tenants will call to inquire about the required heat standards because they feel their unit is not warm enough. VI. Action Items A. Selective Purchasing Ordinance - Request from SYNAPSES Chair Bradford outlined the process of how the Commission would address this issue; a motion would be made, seconded and approved; discussion would follow and afterwards, a vote taken for approval of their actions. Commissioner 41exander moved that the Con mission prepare a statement relative to the Selective Pt►rcl►asi►tg Orrli►iauce, to be presented to the Cite Council in favor of the Commissions drafting sore language which would be in support of the group that attended a Commission meeting a couple of months ago. Chair Bradford asked Commissioner Alexander if her motion is for a Selective Purchasing Ordinance or recommendation? Commissioner Alexander responded that the motion is for some type of positive statement or resolution. HUMAN RELATIONS COMMISSION MINUTES Page 4 November 18,1998 Commissioner Settles seconded the motion. Chair Bradford called for discussion on the item. Commissioner McBell stated that he would like to know if the language of the statement or resolution would be an endorsement of the groups's position or what? Chair Bradford stated that their position would be determined after the item has been discussed. Commissioner LaPier asked staff if language from previous resolutions had been obtained? Ms. Jacoby stated that she has requested the information from the City Clerk's office and is waiting for a response from; City Clerk staff stated they were are not familiar with the information requested therefore it would take a little time to find it. Ms. Haynes stated that for the record, HRC staff requested the information after the October 28, 1998 meeting. Commissioner LaPier asked to whom are such documents submitted when written by the Commission? Ms. Haynes responded that such documents are submitted to the Law Department. She suggested that the first order of business is for a Commissioner to make a motion, then vote to have a Resolution or statement; second, make a motion directing staff to work with the Law Department to develop that Resolution which can be done within a reasonable time. She stated that if they find a Resolution and like the language, she can develop it and pass it along to the Law Department for them to fine tune. Chair Bradford asked Commissioner LaPier if the majority of the documents in her possession were Selected Purchasing Ordinances or resolutions? Commissioner LaPier stated they were Selected Purchasing Ordinances which have different language from Resolutions. Commissioner Alexander stated that she had considered amending her motion to include the assistance of the Law Department. Commissioner Settles stated that in his opinion it was not necessary to include the Law Department in her motion. Commissioner Alexander stated that as a body, they should include some spirit in the motion; the language should address the issue that is being acted upon and have something that the Law Department can expand from. HUMAN RELATIONS COMMISSION MINUTES Page 5 November 18,1998 Ms. Haynes stated that she prepared the Resolution that was submitted to City Council for UNITY month. She stated that since she is aware of the Commission's position regarding Burma, in that they support human rights and are opposed to what's going on there, she would be willing to draft a resolution for their review. Commissioner Settles suggested that the Commission not concern themselves with passing or voting on the language of a Resolution since staff is willing to draft the appropriate wording. Chair Bradford stated that the suggestion sounded reasonable. Chair Bradford accepted Commissioner Alexander's request to withdraw her motion. He again raised the question if someone wanted to make a motion regarding the SYNAPSES Selective Purchasing Ordinance or Resolution from the Commission? Commissioner Settles moved that the Commission enact a resolution regarding tills issue, and allow staff to prepare a statement and record as follows, the motion was seconded by Commissioner LaPier and approved unanimously. B. Nomination of Officers for 1999 Chair Bradford deferred to Commissioners Bailey, McIntyre and Alexander, members of the Nominating Committee. Ms. Haynes stated that this would be the opportune time to accept any additional nominations from the floor; at the October 28th meeting there was a nomination from the floor for Commissioner Cesna as Vice -Chair. There were no additional nominations from the floor. C. Election of Officers for 1999 Commissioner Alexander asked the Chair if the candidates could make any statements before the election? Chair Bradford stated that the decision was up to the candidates. In response to Commissioner McBell's question as to whom the candidates are, Ms. Haynes stated the following: o inees for Chair Commissioner Bradford (current Chair) Commissioner McBell Commissioner Settles HUMAN RELATIONS COMMISSION MINUTES Page 6 November 18, '998 Nominee for Vice-C'h& Commissioner Cesna In response to Chair Bradford's offer, statements were made by the following candidates: Commissioner Settics Commissioner Settles stated that his candidacy is with the goal of seeing the Commission fulfill it's responsibility and duty as a Commission serving the citizens of this community. lrtl► his past service on the Commission for over three (3) years and serving as Chair for one and a ha f (1 %) years, he believes he could provide the leadership and direction that the Commission needs Commissioner McBell Commissioner McBell did not make a statement. Chair Bradford Chair Bradford stated that serving with the Human Relations Commission has been an opportunity to give back to the community that he loves very much; it has also been an opportlntity for tremendous personal growth for him; he is a better person for it and has tried to lead by e-rample. During his tenure as Contmisisouer for the past four (d) years, he has tried to set the example by only missing three (3) meetings; he is never late; ahvays earl, works hard with staff; have always vigorously supported whatever efforts made during the past four years, particulary with regard to the occasions when the Commission has had to put it's best foot and face forward; his modest efforts have helped paint dte Co m ission in a very best light Evanston is a wonderful city to live in; it's not perfect but he truly loves serving as a Commissioner and Chair of this esteemed Commission. He stated that he looks forwards to contributing until the last (lay of his appointment. At this point in the meeting, Ms. Haynes' passed out ballot slips. The results of the election were: Commissioner Settles was elected Chair and Commissioner Cesa was elected Vice -Chair. Ms. Haynes' stated that the new Chair and Vice -Chair will be seated at the January 27, 1999 meeting. Commissioner Alexander congratulated the newly elected officers; she expressed her appreciation to Chair Bradford for the job that he has done, specifically during the few months that she has been a Commissioner, and missing only three (3) meetings during his tenure is an accomplishment. Chair Bradford thanked her and stated that he looked forward to serving as a Commissioner and supporting the new Chair. VII. Discussion Items A. Hate Crimes HUMAN RELATIONS COMMISSION MINUTES Page 7 November 8, 1998 Ms. Haynes briefly elaborated on the the contents of the hate crimes documents that were included in the meeting packets. She stated that she receives numerous police reports daily involving hate crimes, landlord/tenant and a wide range of other human relations issues. Her concern is that the Commission does not have a mechanism in place to address hate crimes and to be able to respond to them in a timely manner as they should; they should not have to wait until the next Commission meeting to be acted on. Two years ago the Commission failed to act on a hate crime because of the time it took to make an agreed decision as to what their course of action would be; by the time that was decided it was too late. She stated that contrary to popular belief, hate crimes are happeing in Evanston and the Commission needs to do something about them; there is a need for them to discuss what to do, how to do it, and when it should be done. Chair Bradford asked Ms. Haynes if the Police sometimes have difficulty classifying reports? Ms. Haynes responded that she has addressed that issue with the Police and is confident that they are doing it now. If she views a police report as a hate crime and they do not, she talks with them about it and it is re -coded. Recently she faxed a copy of a hate crime letter to Sargeant Scalise of the Chicago Police Department's Hate Crimes Unit and the following day an officer from that unit came to the Human Relations Department to discuss it. She stated that the Chicago Police Department's Hate Crimes Division is willing to work with her and the Evanston Police Department regarding hate crime issues; the Chicago Police Department was impressed to see that the Commission is involved and concerned about hate crimes. Commissioner Alexander asked Ms. Haynes if she had any knowledge of what other communities have done in order to address this issue, as she is aware of other community meetings where they discuss and make people aware that hate crimes are taking place rather than keeping it hidden. Ms. Haynes stated that she believes some communities are in denial; they do not talk about it and do not want people to know it exits in their area. A few years ago a Chicago Reporter wrote an article on hate crimes; none of the suburbs including Evanston reported any hate crimes. She stated that she is not aware of any organization in Evanston that has done anything regarding hate crimes. In 1997 she spent some time with Bill Langley from the Department of Justice who informed her that they are extremely serious about hate crimes and their reporting of the same. Commissioner McBell stated that he believes it would be a good idea for the Commission to draft an open letter and publish it in the Evanston Review, stating their position regarding hate crimes, to let the community know they are in the forefront and that any organization or individual have the support of the Commission. Once a hate crime has been reported the Commission should have some type of strategy in place to address the issue immediately, as opposed to waiting for three (3) months or more for a sub -committee to decide what the Commission should do. Commissioner Bailey asked what legal recourse does the Commission have regarding hate crimes? HUMAN RELATIONS COMMISSION MINUTES Page 8 November 18,1998 Ms. Haynes responded that the Commission does not have a legal recourse. The Police Department should work with the State's Attorney Office to prosecute the offenders. No one has ever been arrested for any hate crimes that have occurred that the Commission is aware of because the Police does not know who did them; the report usually reads "case closed". That is one of the reasons she decided to contact Sergeant Scalise at the Chicago Police Department. She stated that she believes people do not place much importance on hate crimes based on how they are being addressed. One of the things the Commission needs to think about is how do they go about getting the community interested in hate crimes and for them to understand that it is not just a crime against an individual but against the human race. Commissioner Cesna stated that what she envisioned in addition to writing a letter as Commissioner McBell suggested, is inviting the community to the January meeting and having that as an opportunity to specifically discuss hate crimes, i.e. their thoughts, concerns and things that have happened to people; they can also discuss something specific that may have touched particular people of human relations nature. Perhaps this would be an opportunity for the issue to be discussed in an open environment and the Commission could get some feedback on ho%v to follow up on hate crimes when it gets to the protocol part due to the lack of a legal recourse, Commissioner Settles stated that Ms. Haynes had requested that the Commission have a formal mechanism in place for staff to not only respond to but investigate and follow up on hate crimes; the Commission could then make a formal statement or response that would be in place. The issue however is timeliness. Ms. Haynes stated that in addition to Commissioner Settles remarks she would like to hear some specific dialogue from the Commission as to what their responsibility is to the victim(s) of a hate crime? Commissioner Alexander stated that she liked Commissioner Cesna's idea of convening a public forum at the Commission in January, by placing a letter of invitation in the Evanston Review with the office phone number included for individuals to respond to; they could inform staff that they would like to speak before the Commission regarding something that might have happened to them; the Commission is not alwaysaware of hate crime incidents and the forum would provide an opportunity for victims to speak; the Commission should have some type of mechanism in place in order to respond to their issue(s). She stated that she would be willing to visit the victim(s) but wants to make sure there is a legal way of doing it. Commissioner McBell presented the following suggestion regarding hate crimes: The Commission could develop a public statement regarding their position on hate crimes, have a mechanism in place whereby a Commissioner could contact the victim(s) and offer their sympathy; afterwards, (lie entire Commission would then formally contact the individual(s), informing them that they arc aware of the circumstance and offer their support and services as an organization in whatever capacity that is doable. Commissioner Settles stated that if the mechanism is already in place, it would allow staff the latitude to investigate and take whatever steps necessary to obtain documentation. He stated that he would envision the role of the Commission as only deciding whether it would be HUMAN RELATIONS COMMISSION MINUTES Page 9 November 18,1998 plausible to call the individuals)/victim(s) before the Commission to address their situation; after that effort there would be a formal response from the Commission. He suggested that the Chair appoint a committee to develop a mechanism so that the role of the Commission and staff would staff would be distinct. Commissioner LaPicr asked Ms. Haynes if she has received a response from the Police in terms of getting information regarding hate crimes? Ms. Haynes stated that the Police has an SOP (Standard Operating Procedure), and certain police reports are automatically sent to her office i.e., landlord/tenant disputes, neighbor disputes that do not involve violations of the law, and hate crimes; she acts on all of them, either by writing letters or making phone calls; sometimes arrangements are made with the individual depending on the circumstances of the complaint. Commissioner LaPier asked Ms. Haynes if in addition to the documentation that she receives and her contact with the Chicago Police, is there a Cook County or regional area that keeps track of hate crimes? Ms. Haynes responded that she does not know if Cook County has a hate crimes unit; she elected to contact Chicago because the document that she contacted Sergeant Scalise about came from the Edgewater area in Chicago. Commissioner LaPier asked Ms. Haynes if she has worked with Victim Witness Services of the Police Department and would she envision that occurring? Ms. Haynes responded that she has not worked with Victim Witness Services regarding hate crimes and does not believe they follow up on them; she is not sure if such crimes are their area of expertise; they involve themselves with victims of violent crimes and rape typically. Commissioner LaPier stated that she was wondering if Ms. Haynes envisioned the Commissioners addressing hate crimes jointly with Victim Witness Services or would it be with a Police Officer on hand? Ms. Haynes responded that if Commissioners are going to see a victim why would a Police Officer need to be present or wiry would they need to contact staff at Victim Witness Services? She stated that she sees people all the time without a Police Officer; she does not know if that department has resources to address such crimes. Commissioner Cesna stated that it appears the issue has many areas to cover and will require it little research; site asked if an ad hoc committee could address these issues before the January meeting and have something in place to present to the Commission, instead of waiting and doing everything then and have the committee move forward with it's purpose? The ad hoc committee could be responsible for establishing protocol, contacting the individual/victim, and inviting a related group who has dealt with hate crimes before to link individuals with resources. Depending on what classification is made by the ad hoc committee, the Commission would also decide what action is appropriate; each case may require different action. HUMAN RELATIONS COMMISSION MINUTES Page 10 November 18, 1998 Commissioner McIntyre asked who is going to inform the Police Department or will the Commission request staff to initiate an investigation? Commissioner Settles stated that the role of the Commission is to determine whether or not a hate crime exists; staff has already stated that these crimes are brushed aside or a determination has not been made as to whether it is a hate crime; the victim might feel that it is a hate crime and that is where he sees the Commission's role -- making that determination. Commissioner McIntyre asked if the Commission needed a definition of a hate crime and the criteria in order for them to make such a determination? Commissioner Settles stated that the suggestion from Commissioner Cesna to appoint an ad hoc committee would be an excellent entity to determine the criteria. Ms. Haynes stated there already exists a national definition for hate crimes that is used at the state level and the Commission should not try and develop a criteria. Commissioner McBell stated that what he had in mind when he made his initial suggestion was more like a community responding a neighbor's problem confined inside a hate crime as opposed to having their house burglarized, etc; reaching out and letting them know that someone supports them; the individual can then determine if they want to try and avail themselves to some type of service regarding their dilemma. He stated he does not want to get into a situation of having to evaluate or investigate a complaint because the Commission then become more involved in the intent and spirit of what it is they intend to do. Chair Bradford asked Commissioner Cesna if she was suggesting a standing ad committee or an ad hoc committee to determine the appropriate protocol that the Commission should embark upon. Commissioner Cesna responded that at this point she envisioned the protocol aspect. Commissioner McBell moved that the Commission (1) develop a position statement regarding their stance on !rate crimes and (2), develop a course of action as the first response should a hate crime be reported, whether it is contact with the said grorrplirrdivirtuallpersotilvictinr. The nrotio►i ivas seconded by Conrnrissioner Cesna and approver! unanimously. Commissioner Alexander stated that she liked Commissioner's McBell's idea of having direct contact with an individual, offering sympathy and assistance. Conmrissioner Cesna moved to form an ad hoc connnittee to determine, prior to the January 27, 1999 ►neetiug, that the Cofrmrission determine, with staffs guidance, classification of hate crimes its Evanston, assignment of responsibilities, development of protocol and development of a statement. Commissioner Bailey asked Commissioner Cesna did she think the entire Commission should be involved in the process of the motion? HUMAN RELATIONS COMMISSION MINUTES Page 11 November 18,1998 Commissioner Cesna responded that she felt action should start right away unless it was decided that the full Commission should meet to discuss the issue and the ad hoc committee could bring back the final results for approval. Commissioner McBell stated that in the interest of the Commission's future, whenever it is possible, they should develop a mechanism so that eight or nine Commissioners can sit down at an appropriate time in order to eliminate lengthy discussions; this issue being an example. Setting aside time to address items and bringing the decisions to the regular meetings can eliminate the actions of three or four individuals bringing back information to the Commission again for approval. Since there are only nine people on the Commission they should be able to discuss or act on issues within fifteen (15) minutes; if time limits are set for agenda items this will help with future issues. Commissioner LaPier stated that she agrees with much of what Commissioner McBell articulated however, she believes they did give themselves a time line which is the January 1999 meeting and the Commission should be able to vote on the issue at that time and not drag it out any longer. The ad hoc committee should only exist between now and the next meeting unless there is a mechanism set in place that requires the ad hoc committee to meet with other individuals. Commissioner Settles stated that he agreed with Commissioner LaPier; the purpose of the motion and the establishment of the ad hoc committee is to facilitate the process; he does not envision anything else being done in January but the presentation of the recommendations and a vote. Chair Bradford recognized Ms. Tarr. Ms. Tarr stated that she has attended meetings where there are ten people trying to formulate something but do not accomplish it as quickly as they would like. Even though there is going to be an ad hoc committee, she hopes that individuals will not be bared from giving them recommendations or information during their development process. Sometimes trying to get nine people together can be more difficult than three or four. She stated that she is concerned about hate crimes and agrees with Commissioner McBell that something needs to be done as quickly as possible, but having an ad hoc committee should not eliminate other people from having input. Chair Bradford referred back to the motion. Ms. Haynes read Commissioner Cesna's motion. Commissioner Cesna 's inotion Was seconded and approved unanimously. Commissioner Settles clarified that the responsibility of the ad hoc committee is to: develop and bring recommendations regarding the protocol and the position statement to the Commission in January. Any time during this process, any Commissioner can call a member of that committee with his/her input. HUMAN RELATIONS COMMISSION MINUTES Page 12 November 18,1998 Ms. Haynes' stated that a motion should be made with regard to defining the responsibilities of the ad hoc committee. Commissioner Alexander moved that the ad hoc committee, appointed by the Chair, convene and present something to the Executive Director's office; that information ivill be shared with all of tie Commissioners prior to January 12, 1999. The motion was seconded. After brief discussion regarding the date indicated in the motion, it was amended. Commissioner Alexander amended her motion by changing the date from January 12th to January Sth. The motion then read. Commissioner Alexander moved that the ad hoc committee, appointed by the Chair, convene and present something to the Executive Director's office; that information will be share with all of the commissioners prior to January 5,1999. The motion was approved unanimously. Members of the ad committee are: Commissioners LaPier, Alexander, and McBell; Ms. Haynes will also sit on this committee. B. Retreat - Next Steps Ms. Haynes presented the Commissioner with a check list of the discussion that occurred at the retreat on Saturday, November 14, 1998. Commissioner McBell commented that he was pleased to see that all but one- of the Commissioners attended the retreat. He stated that he would like to hear from the Chair and Vice -Chair some of their ideas for the new year. Commissioner Cesna stated that the best way she could summarize her role as Vice -Chair is to be pro -active; putting mechanisms in place to address issues/incidents before they happen that may come before the Commission i.e., hate crimes, instead of being reactive to them. Ms. Haynes stated that site believes the retreat was a good start but the Commissioners did not open all the doors; site suggested that they schedule another session sometime after the new Commissioner comes on board in January and continue with some of the issues that were raised at the retreat, regarding the goals that were set and how to address them. Commissioner Alexander stated that site felt it was an excellent retreat and was sorry that Commissioner Cesna was unable to attend. She stated that even though she feels closer to members, there is a lack of fulfillment. Towards the last hour and a half the clock became a factor because they were trying to address so many issues. Site feels the Commission did not complete it's mission and they should meet again in January in order to have a productive year. Chair Bradford stated that he concurred with most of the sentiments regarding the effectiveness of the retreat; it was a good opportunity to get together to know each other in both the past and the present. However, he too felt the retreat ran a little too long and HUMAN RELATIONS COMMISSION MINUTES Page 13 November 18, 1998 suggested that if a second retreat is scheduled it should be no longer than six (6) hours. He asked Commissioner Settles if he wanted to comment on the next steps of the retreat. Commissioner Settles stated that if the Commission thought it was necessary to follow up perhaps they should establish a date as early in January as possible that meets everyone's availability. Ms. Haynes reminded Commissioners there is no meeting in December. Commissioner McBell stated that he thought the retreat was too long and after a few hours of discussion they had addressed issues that they could build on; since the setting of goals and how to address them is the issue to be addressed at the follow up session, it should take no more than four (d) hours. Commissioner Bailey stated that she thought the retreat was not long enough because they kept going over issues that should have been taken care; she suggested they have a pajama party. (Her last comment received shared laughter from her colleagues). Ms. Haynes stated that because there was no agenda for the retreat, it took a life of it's own; since they have some specific issues that can be discussed at the follow up session, they should contain themselves to those items. She suggested that they take some time to review the check list, determine where their greatest need is, and focus on that item within the agreed time. Ms. Haynes suggested that since a new Commissioner will be coming on board it might be better for him to attend a meeting before they commit to a follow up session. After some discussion it was decided that the follow up session to the retreat will take place on February 6, 1999. VIII. New Business Ms. Haynes stated that in past years the Commission has co -sponsored community dialogues on Violence Prevention. As a result of some incidents that occurred at the High School in 1996, the business community came together and developed the Task Force on School and Community Safety; (the Commissioners, staff, and visitors were provided a copy of the document with the Filial Report and Recommendations, issued June 10, 1996). She stated that there is a need for the community to get involved in the issue of Violence Prevention. She asked the Commissioners if they are going to get involved and if so what are they going to do? In the following week, she will be spending some time with Reverend Michael Cum, drafting a letter from the larger body that will go out to all the churches, asking them to get involved in whatever way possible and whether or not they will be able to make a financial contribution. She stated that since the Commission has previously co -sponsored Violence Prevention dialogues in the community, she asked them to give some thought as to how they may become involved and what role they can play in this campaign. She stated that she will place the item on the January agenda and at that time they can let her know if they want to participate. HUMAN RELATIONS COMMISSION MINUTES Page 14 November 18, 1998 Ms. Haynes stated that the Police Chief gave her copies of posters that depict domestic violence by the language and images, that have been placed throughout the Police Department by Victim Witness Services. Since Police Officers are represented by the local Teamsters Union, the Teamsters have written the Chief asking that the poster be removed because they are sexist. (Copies were given to the Commissioners). She stated that Commission discussed being visible at the retreat and one of the ways was making pronouncements on issues; she requested direction from the Commission as to their position so that she could report that information back to the Chief as soon as possible. Commissioner McBell stated that it is unfortunate that most of the domestic violence is male orientated against females and a group a men have decided that because of this reality they find the issue sexist; it is not females violating men; it is ironic that the accusation comes from the Police Department. Commissioner Bailey asked who determined that the posters would be placed in the Police station? Ms. Haynes responded that Victim Witness Services made the decision to place the posters there. She stated that there is a very aggressive domestic violence program in Evanston and the cases are phenomenal in this community as they are nation wide. As a point of clarification, she stated that the poster were placed in the physical vicinity of the Detective's Bureau and Victim Witness'. Commissioner Bailey asked if there were other posters of a positive nature that could replace the current ones? ,Ms. Haynes responded that she is not aware of or has seen any posters that are positive because domestic violence is not that kind of issue. Commissioner LaPicr asked Ms. Haynes for clarification as to the Chief of Police request. Nis. Haynes stated that the Chief asked her as the Director of Human Relations, for her position on the issue; even though she has an opinion she felt that the issue should be brought before the Commission because he would be using the response as the Human Relations Commission position. His question is: "Does the Commission support the posters or do they find them offensive and should not be hung?" Commissioner Cesna stated that she supports the posters because they are an accurate representation of the percentages of the population, there is lesbian/gay battering between partners and there are women who hit men but the greater percentages are men hitting women; individuals need to be educated on the subject. Commissioner LaPier stated that she thinks the posters are very sexist; if they were posters of a different group (i.e. Black men committing violence), they would rind that very racist and would be against it; even though the percentages indicate that men are the major batters there HUMAN RELATIONS COMMISSION MINUTES Page 15 November 18,1998 are other batters; since the poster in question came from the Illinois Criminal Justice Information Authority, she is sure there are many other posters that have been created by other Police Departments that can be used and are not as obvious as the ones presented. Commissioner LaPier stated the issue is based on gender and the posters are based on gender; the statistics show that men are the primary batters and the posters represents such; therefore it appears that sides are being chosen. Commissioner Alexander stated that she finds it very interesting that the memo to the Chief is from an officer of the Teamsters; if it had been from a group or Police Officers who were expressing their feelings she could understand it. She again stated that unfortunately the majority of the statistics indicate that men abuse women; she finds it hard to be annoyed by something unless she is affected by it; sometimes when people are affected by things they think are true. It is her hope that the persons that need to read the posters will do so and get something from them. Commissioner Settles stated that he personally feels the issue is an interdepartmental matter and that is where it should be resolved. Ms. Haynes' stated that it is a departmental matter, however the Chief is merely using resources that are available to him to make his ultimate decisio and wanted to know if the Commission think the posters are appropriate? Commissioner Settles stated that he thinks it is open to interpretation as to whether the posters detail gender specifics. Commissioner McBell stated that he would go beyond statistics and look at tradition; for a long time in society when women were beaten and the people they had to complain to were men, their attitudes were to allow the man to walk around the block and cool off and come back the next day if necessary. He would rather that if the pendulum has to swing, it will swing in the favor of the woman. He stated that It is a given fact that for every one woman who hit a man there are a thousand men who hit women; if there could be an eradication of all men then domestic violence would no longer he an issue. Commissioner Alexander asked Ms. Haynes since the Commission gave feedback regarding their feelings, did she want something more definitive? Ms. Haynes' stated that the Chief would like to know whether the Commissioner supports his decision to have the posters placed in the Police Department, therefore denying the request from the Teamsters. Commissioner McBell moved that the Conhnhission draft a letter in support of placing the posters not only at the Police station but in any other place(s) that might be necessary. Commissioner Settles seconded the motion. The motion passed; Commissioner LaPier opposed it. HUMAN RELATIONS COMMISSION MINUTES Page 16 November 18,1998 Ms. Haynes stated that she would prepare such a letter for the Commission's review and approval. IX. Old Business Ms. Lapier stated that at the retreat Ms. Haynes discussed the proceeds that the American Legion donates annually to the Commission as a result of the yearly Pancake Breakfast, to purchase toys for children of unfortunate families in Evanston; she had requested volunteers to participate. Commissioner LaPier wanted to know what dates had been set aside? Ms. Haynes stated that she had indicated that she was not sure what would be done this year regarding the purchase of toys because TOYS R US is no longer in Evanston. One of her ideas was to create a winter wonderland in one of the available rooms on the second floor; she would have staff go out and buy toys and have the identified families come and select their gifts; as of yet she still has not decided what will be done. It is important that the money is spent in Evanston. If toys are purchased volunteers are certainly welcomed in handing out gifts to the children. As soon as she receives the money she will contact all Commissioners; the money is usually received the second week of December. Ms. LaPier stated that the holiday letter should go out before Hanukkah; she suggested that a letter is also written in conjunction with the Human Rights Fiftieth anniversary which is December 10th, from the Commission and sent out to all of the churches, non -for -profits, etc.; she offered to assist Ms. Haynes in drafting such a letter. Ms. Haynes stated that the holiday letter has already been addressed; a draft will be made available to Commissioners for their review and input. Commissioner LaPicr asked Ms. Haynes if she was going to communicate with the Commissioners regarding the Chicago Human Relations Dinner in January 1999? Ms. Haynes stated that she will follow up on that issue when she meets with the Director on Friday; she usually buys a table for the Commission. Commissioner LaPier asked Ms. Haynes what type of activities would be taking place around Martin Luther King's birthday? Ms. Haynes stated she would provide Commissioners with information regarding those activities. Commissioner LaPier requested that fax and E Mail numbers be added to the Commission roster; she asked what was the Commission going to do for the holiday gathering? HUMAN RELATIONS COMMISSION MINUTES Page 17 November 18,1998 Commissioner Bailey suggested that the Commissioners consider having Ms. Haynes prepare a holiday dinner for them; if they agreed to do so, the cost for each commissioner would be thirty dollars each; (the same amount would be requested for a spouse or guest). The dinner date agreed upon was Saturday, December 19th at 7:00 p.m. X. ADJOURNMENT There being no further business the meeting was adjourned at 10:15 p.m. Respectfully submitted: DorothyR. Thrower, Secretary ry Human Relations Department