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HomeMy WebLinkAboutMinutes 1997 - 1998Interoffice M E M O R A N D U M to: Malone Weston from: Linda Lutz subject: Environment Board Meetings data: July 24, 1997 The Environment Board would like to change their meeting times back to the 3rd Thursday of the month. Over the last few months the Board has been meeting on Tuesday nights. The one exception will be the August meeting of the Board which they would like to have on Wednesday, August 6th. The Board meeting room is 3650 at the Civic Center. Here's a list through the end of the year. Please let me know if there is a problem with any of the dates. Thanks. NWednesday August 6th NThursday September 18 NThursday October I6 NThursday November 20 NThursday December 18 cc: City Clerk's Office H EVANSTON ENVIRONMENT BOARD JANUARY 17, 1997 Board Members Present: Lucy Elam, Judy Freitaq. Bob Gemmell. Dan Hartnett. Ralph Hovnanian, Sharon Lieberman, Helen Tai Board Members Absent: Farrokh Allen, Liane Clorfene-Casten, Sally Halderman, Sharon Pines, Matt TerMoien, Melissa Wynne Staff Present: Linda Lutz, EcologV Center Coordinator Others Present: Judy Elsass, Leaque of Women Voters The Board achieved a quorum at 8:20 PM. The minutes reflect the discussion once the quorum was present. November 1996 Environment Board Minutes One correction to the minutes. From 3. "Clear cutting" to Perhaps "clear cuttinq was necessary for truck access in order for trucks to get into the area to trim it properly. The Board passed the November 1996 minutes with this correction. December 1996 Minutes There was no quorum therefore no official minutes. Tree Trimming on the Public Right of Way (Ms. Elam and Ms. Freitag recused themselves from the following discussion) Mr. Hartnett noted that there were separate environmental views on the issue. He is waiting for the legal decision reqardinq private property issues. Mr. Hartnett read the proposed ordinance that was presented by a citizens group focusing on private property. This is not necessarily the solution that will result from the current deliberations. Mr. Hartnett indicated that the issue of ownership of Property is important, including: property owned by the City, property controlled by the City, and non -City property. The franchise aqreement is with the City and City owned property. The Board discussed the option of having the current situation highlighted as a negotiated trend in future agreements versus a specific ordinance. The Board discussed the current working relationship between ComEd and the Parks/Forestry Division where there is dialog regarding specific areas that require more extensive trimming. The Board speculated that a comprise zone should exist that provides some screening without having branches going into electric lines. Some areas, such as those owned by the CTA, there may be differences of opinion on the necessity of providing a compromise between citizens wishes and the company policy. The Board discussed their commitment to: 1. Clearly stating alternatives 2. Finding the legal status of right-of-way and easements 3. Find out professional procedures In tree trimming Mr. Hartnett and Ms. Lieberman will draft an opinion and bring it to the Board. Evanston Hospital Incinerator The Board discussed Ms. Casten's position paper on Evanston Hospital's incinerator. The general discussion focused on the following points: 1. Focus on an educational campaign to use different materials that are more environmentally friendly. 2. The Board has a commitment to focus on issues brought to the Board's attention from the community. 3. The Board has enough information on dioxin to make an informed decision on the course of action on this issue. 4. As private citizens, many options for involvement in the issue are open. 5. Federal regulations govern incineration; the Environment Board has no legal authority on this issue. 6. There is confusion on why there is a focus on Evanston Hospital; not on other producers of dioxin such as, cars, residential fire places, etc. The Board made no decision on the issue preferring to wait until Ms. Casten is able to respond to issues in person. Annual Pesticide Contracts Ms. Lieberman will contact Ms. Jean Baucom of the Parking systems regarding parking lot contracts with landscape firms who may use pesticides as part of weed control in City parking lots. Ms. Freitag will send information to Ms. Lieberman. The Board is still unsure if other City Departments have operations that may contract the use of pesticides. Energy Policy Ms. Tal reported that the committee is not able to work effectively with so few members, from both the Environment Board and Energy Committion. Licensing Lawn Care Services The Board needs to provide a report to City Council on its research into the question of licensing lawn care services as well as a report on the effectiveness of the leaf blower ordinance. Mr. Hartnett will ask Mr. TerMolen to research. Ms. Lutz will see if notification of the leaf blower ordinance can be listed on the water bills as well as in Arts and Recreation magazine, Amendment to Clean Air Act Ms. Lieberman requested the Board's permission to make a call of support on behalf of the Environment Board to approve the proposed standards of 2.5 ppm instead of 10 ppm. The Board approved support of the standards for particulate matter based on health issues. Board Vacancies The Board discussed the member absences. Generally If a member misses 5 meetings in a row, the Mayor will send a letter that highlights the importance of meeting attendance. Ms. Lutz will call current members that may fall in this category. Mr. Hartnett noted that the ordinance highlights skills that should be represented on the Board. Fluoridation Mr. Hovnanian raised the issue of fluoridation and home rule. Mr. Gemmell has Information on state regulations regarding fluoridation; he will check to see if there are additional federal regulations. Battery Recycling Ms. Lutz discussed a program of household battery recycling that would be sponsored by the Ecology Center and Keep Evanston Beautiful. Batteries would be collected at sites around town such as community centers, stores, and public facilities. The organization, Keep Evanston Beautiful has agreed to pay the $600 - $700 that it would cost to have a 55 gallon drtim of hatte.ries rprycled Next Meeting The next meeting of the Evanston Environment Board will be Thursday, February 20, at 7:30 PM in room 3650 of the Evanston Civic Center. Respectively Submitted, U4416,�Y Linda Lutz Ecology Center Coordinator Environment Board Minutes February 20. 1997 Members Present: Judy Freitag, Robert Gemmell, Dan Hartnett, Sharon Lieberman, Matt TerMolen Members Absent: Liane Clorefene-Casten, Lucy Elam, Ralph Hovnanian, Melissa Wynne Staff Present: Ellen Fierer, Ecology Center Educator A Quorum was declared at 7:50 PM. The Board discussed the minutes of the January 17, 1997 meeting and made the following corrections: • The first paragraph on page 2 should read; In some areas, such as those owned by the CTA, there may be differences of opinion between citizens, wishes and the company policy. Under Energy Policy, page 3; change to Environment Board and Energy Commission. With these corrections the Board approved the minutes of the January 17, 1997 meeting. Board Resignations The Environment Board has received official resignations from Sally Halderman, Farrokh Allen, and Sharon Pines. Me. Tai will be moving to China and also is resigning. Mr. Tim Andrus was suggested as a possible new Board member. Battery Recycling Ms. Fierer described a battery recycling program that will begin soon. All types of batteries will be recycled. Ms. Lutz will clarify for the Board what types will actually be recycled. Recycled Paper Ms. Freitag requested information on the memo that was sent to the City regarding the use of recycled paper. Public Hearing on tree trimming on the public right of way The Board has not received word from the City's Legal Department on the inquiry sent in November 1996. Mr. Hartnett explained that on November 22, 1997, we sent to the Corporation Counsel, Mr. Hill, three questions, the answers which relate to issues concerning the City's rights to regulate in a manner that is proposed as an ordinance. We were assured that we would get an answer sometime in January. No answer has been provided yet. The request has been renewed for an answer and as of now (February 20th) we have not received an answer. This is distressing because, Mr. Hartnett Expalined, it would be prudent for us to draft what we need to draft before we get a chance to look at what the Corporation Counsel's going to come out with. Mr. Hartnett explained that we are really caught in the middle on this. Ms. Lieberman mentioned that someone from the community group had called her and that Ms. Lieberman explained that the Board has not yet received any information from the Corporation Counsel. This is our next deliberative step. Ms. Lieberman explained the importance of doing this right which is requiring more time. The Board'inquired about the conference attended by Mr. D'Agostino on tree trimming on the public right of way. Ms. Lutz will update in March. Me. Fierer said initial inquiries to Lake Forest indicate that they do not have an ordinance regarding tree trimming on private property. Further information will be provided in written form as the Board had specific questions. Me. Freitag recused herself from this discussion. Partners for Clean Air Ms. Freitag asked if there would be any change in policies regarding ozone Action Days for the Parks/Forestry and Recreation Department with the resignation of Mr. Grodsky. The kick-off program should begin in May - June. Energy Policy Sub -Committee The Board discussed whether or not the energy policy charge for the sub- committee would more appropriately be a staff function instead of a volunteer committee. Me. Tai's memo will be discussed at the March meeting. Integrated Peat Management Me. Lieberman spoke with Jean Baucom, head of Parking Systems, who indicated that there is no current contract out for pest control. Ms. Baucom indicated that they will adhere to the policy worked out with the Parks/Forestry and Recreation Department. The Board discussed a clipping in the Evanston Review for maintaining the public right of way. The Board requested a copy of the bid specifications. 7 Ms. Lieberman discussed the San Francisco ordinance on IPM. She suggested that the Board discuss this in detail, at the next meeting. At this point the meeting was interrupted by a fire alarm. The Board reconvened outside. Meeting Schedule Change The Board agreed to move the meetings from the 3rd Thursday of the month to the 2nd Thursday of the month to accommodate Ms. Lutz's Recreation Board schedule. The meeting adjourned at 8:30 PM. The next meeting of the Environment Board will be Thursday, March 13, 1997 at 700 PM at the Evanston Civic Center in room 3650. Respectively submitted, Linda Lutz Ecology Center Coordinator .3 Environment Board Minutes March 13. 1997 Members Present: Judy Freitag, Robert Gemmell, Dan Hartnett, Sharon Lieberman, Matt TerMolen Members Absent: Liane Clorefene-Casten, Lucy Elam, Ralph Hovnanian, Melissa Wynne Staff Present; Linda Lutz, Ecology Center Coordinator Others Presents Tim Andruss Minutes: February 20. 1997 The Board discussed the minutes of the February 20, 1997 meeting and made the following correctionst • Page 2, Paragraph 3, changed to: This is distressing because, Mr. Hartnett explained, it would not be prudent for us to draft what we need to draft before we get a chance to review the Corporation Counsel's opinion on the issue. With this correction the Board approved the minutes of the February 20, 1997 meeting. Tree trimming on the Right of Way Me. Lieberman noted that due to the absence of a response from the Corporation Counsel the Board is blocked from completing their review of the October public hearing. Mr. Hartnett noted that the Board has requested a response and received no answer. Mr. Hartnett will make some inquiries. Me. Lieberman and Mr. Hartnett will begin to develop a response based an the January 1997 meeting. The Board determined that the only other alternative would be to send a communication to City Council citing the lack of a current legal opinion which is a necessary part of the Board's response. (Recused from discussion: Me. Freitag). Partners for Clean Air Ms. Freitag announced that the kick-off luncheon for the Partners for Clean Air program would be in May. She would like to see the City of Evanston apply for a participation award based on the Department of Parks/Forestry and Recreation's ozone reduction program. Me. Lutz and Ms. Freitag will work on the award proposal as well as make the arrangements to have a meeting with Department employees in May. Energy Policy Sub -committee Mr. Hartnett read a memo from former Board member Me. Helen Tai. Ms. Tai's analysis of.the sub -committee questioned whether the sub -committee should go forward with its work. Lack of attendance, support, resources, and a City staff person hinder the sub -committee's work. Mr. Gemmell noted that until the Energy Commission decides what direction they are taking the energy policy can't go forward. The policy should reflect the overview of energy issues. Mr. Gemnell indicated that the Environment Board might more appropriately review current recommendations on the energy policy and evaluate the recommendations for their environmental implications. The Board questioned whether the need is still there for the development of an energy policy by the joint sub -committee of the Environment Board and Energy Commission even though it is established through ordinance Me. Lutz will update the Board in April on where the Energy Commission is in relation to legislation and the joint sub -committee. Mr. Hartnett will contact Energy Commission chairman, Bud Nesvig, and discuss the issue. (Recused from discussions Me. Freitag). Integrated Pest Management Me. Lieberman indicated that in her quick review of the bidding specifications for landscape maintenance along the railroad, she was pleased to see the positive environmental specifications, such as litter pick-up, mechanical removal of weeds, and little use of herbicides. Ms. Lieberman requested the material safety data sheets on two products, Embark and Ferromec AC Liquid Iron, both of which are listed in the bidding specifications. Ms. Lieberman noted that even though the document requires twice a week litter pick-up, the area along South Boulevard never looks clean. Ms. Lieberman requested that the Board discuss the San Francisco Integrated Pest Management Ordinance at the April 1997 meeting. Proposal for Skokie Boat launch Site along the North Shore Canal Me. Lutz reviewed information regarding the building of a boat launch along the North Shore Channel by the village of Skokie. Construction is set to begin in 1997 along the east side of the channel near Oakton Avenue. A related issue involves the possibility of moving the locks from Wilmette to the area South of Oakton Avenue. A study is forthcoming from the Army Corps of Engineers. Mr. Gettmell noted that canal water is generally prohibited from flowing into Lake Michigan. A change in the placement of the locks would have major consequences for drainage, canal water level, and increased run off into Lake Michigan. Other related issues includes Desire for greater access by human powered boats • Desire to enjoy, at the same time protect the canal resource 2 • The Coast Guard has jurisdiction regarding regulation enforcement along the canal • The Metropolitan Water Reclamation District is experiencing a lack of funds for their operation • Motor boats most likely could not be prohibited from using the waterway The Board will continue to follow the developments of this complex issue. Household Hazardous Neste Collection Mr. TerMolen suggested that the Board publish the list of Household Hazardous Waste Collection sites so residents are aware of any local opportunities for waste disposal. The Board also suggested making other local communities aware of the Household Hazardous Waste Day program and encourage them to apply as a site. Review of Governing ordinance The Board reviewed the ordinance and memorandum from the City Clerk. The Board suggested removing the section citing review by the Human Services Committee in light of the restructuring of the City Council. Ms. Lutz will communicate the Board's suggestion to the City Clerk. Conference on Tree Triming on the Public Right of Way Ms. Lutz reported that the conference attended by the Parka/Forestry Department on tree -trimming was an industry related conference. Mr. D'Agostino's opinion is that the issue is a national one and Evanston is ahead of most communities in their approach to the issue. New Business • The Board requested information on the curb side leaf collection for 1996. The Board briefly discussed the February B, 1996 City Council minutes that highlighted the large lose of revenues by the City's Recycling Center operation. Next Meeting The next meeting of the Environment Board will be Thursday, April 10, 1997 at 7:30 PM at the Evanston Civic Center in room 3650. Respectfully submitted, U�� �tf Linda Lutz Ecology Center Coordinator 3 Environment Board Minutes April 10, 1997 Draft -- Not Approved Members Present: Lucy Slam, Robert Qemmell, Dan Hartnett, Melissa Wynne Members Absent: Liane Clorfene-Casten, Judy Freitag, Ralph Hovnanian, Sharon Lieberman, Matt TerMolen Staff Present: Linda Lutz, Ecology Center Coordinator Others Present: Tim Andruss A quorum was not present; the official meeting of the Evanston Environment Board for April 10, 1997-was cancelled. Evanston Environment board Board Meeting May 8, 1997 AGENDA Outstanding References: • Tree Trimming on the Right of Way (October 1996) • Evaluation of the Leaf Blower Ordinance (August 1997) 1. Minutes of the March 13, 1997 Meeting 2. Tree Trimming on the Right of Way (Hartnett & Lieberman) 3. Review of (lie San Francisco IPM ordinance (Lieberman) 4. Sub -committee Reports: Energy Policy Household Hazardous Waste Medical Waste IPM 5. Staff Report G. New Business Draft -- Not Approved Members Present: Members Absent: Staff Present: Others Present: March Minutes Environment Board Minutes MAY Or 1997 Judy Freitag, Robert Gemmell, Ralph Hovnanian, Sharon Lieberman, Matt TerMolen Liane Clorfene-Casten, Dan Hartnett,Lucy Elam Linda Lutz, Ecology Center Coordinator Tim Andruss, Mike Bell, Fred Lieb, Jane Smith, Sara Slavin Mr. Gemmell moved, seconded by Mr. TerMolen to approve the minutes of the March 1997 meeting. Motion approved by the Board. Leaf Blower Mr. Hartnett reviewed the basic information about the leaf blower ordinance. He noted that after 1 year (August 1997) in effect the ordinance should be reviewed by the Board; the review would be passed on to the City Council. Information to be included should be: • Police report numbers • Estimated calls regarding leaf blower violations • Number of landscape firms receiving pamphlets Ms. Jane Smith addressed the Board with the following points: • Leaf blower ordinance is good • The informational pamphlet is the most effective PR • Questioned whether police response was effective • Suggested that the Parking Enforcement people ticket leaf blower violations • Spanish version of the brochure: change mayo to Marzo • Suggested sending brochures to building property managers • Put notices on leaf blower regulations in leaf bags Mr. Fred Leib offered the following ideas: • Questioned whether 1 year review was June 24th when ordinance was passed or August 1 when it was enacted • Reads ordinance as being adopted as permanent policy or whether the ordinance will lapse • Thought rolling leaf blowers should be included in the leaf blower ban • Will discuss the issue with alderman In response, Mr. Gemmell moved, seconded by Ms. Freitag that the Environment Board support to the notion that the Environment Board would support a continuation of the leaf blower ordinance. Motion passed. Mr. Gemmell reiterated that we should have a noise ordinance; it would broaden the context of the issue. He noted that it is a long term issue. Mr. Gemmell offered to help with the report. TREE TRIMMING Ms. Lieberman gave a synopsis of the work done on tree -trimming on the right of way. A draft document is being developed by Mr. Hartnett and Ms. Lieberman that will represent the Board's opinion. Ms. Lieberman noted that: • The citizen ordinance asked for notification within 1000 feet of trimming • There may be a minority opinion • The issue is complex; an ordinance may not be the preferred solution • The document should be ready for the June Board meeting and can be put to a vote • The issue may be more legal than environmental • Franchise agreements take precedence The issue of tree trimming on private property is complex: private property applies to residential property too. Homeowners and the CTA would have equal protection as private property owners • Evanston has a Tree and Shrub ordinance • Enforcement could be a problem The Board will discuss the draft document in detail at the June meeting. Ms. Freitag was recused from this discussion. San Francisco Pesticide Ordinance Ms. Lieberman suggested that the Board hold off on this issue. Ms. Lieberman spoke with the Parking Division and understood that they would not use chemicals. ` Ms. Lieberman called the Board's attention to HB 701 that would _ re-establish the power of local municipalities to regulate the use of pesticides. She urged the Board to call their state representoLtives. Ms. Lieberman wondered which areas were going to be sprayed with Embark as part of the Landscape Maintenance bid package. Ms. Lutz will check with Paul D'Agostino regarding the specifications. Household Hazardous Waste Mr. TerMolen reviewed the spring one day -collection sites. Dioxin No report. The Board discussed the fact that Evanston Hospital's medical waste may be incinerated through EPA regulation. They are in compliance and meet the new California standards. The Board suggested a kinder, gentler approach may be to emphasis recycling, and autoclaving. Partners for Clean Air Ms. Freitag reported that an application was submitted for the City's ozone action day program to be considered for an award. The Clean Air Fair will be Thursday, June 5th at the Thompson Building. The Environment Board moved to adjourn. NEXT MEETING The next meeting of the Environment Board is Thursday, June 12 at 7:30 PM in room 3650 of the Civic Center. ENVIRONMENT BOARD 1VIEETING JUNE 228 2997 1.. Minutes from May 8, 1997 2. Discussion: Tree -trimming Document for City Council (Hartnett and Lieberman) 3. Sub Committee Reports Partners for Clean Air: (Freitag) Energy Policy Sub -Committee: Status Integrated Pest Management: (Lieberman) Evanston Hospital Incineration Update: (Casten) Household Hazardous Waste: (TerMolen) 4. Report: Leaf Blower ordinance Preparation for review of 1st year in effect 5. New Business 6. Staff Report: 7. other Business The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact the City Manager's office, at 866-2934 (voice) or 328-4080 (TDD). , 0 14 Environment Board Kinutes XAY Be 1997 Draft -- Not Approved Members Present: Judy Freitag, Robert Gemmell, Ralph Hovnanian, Sharon Lieberman, Matt TerMolen Members Absent: Liane Clorfene-Casten, Dan Hartnett,Lucy Elam Staff Present: Linda Lutz, Ecology Center Coordinator Others Present: Tim Andruss, Mike Bell, Fred Lieb, Jane Smith, Sara Slavin March Minutes Mr. Gemmell moved, seconded by Mr. TerMolen to approve the minutes of the March 1997 meeting. Motion approved by the Board. Leaf Blower Mr. Hartnett reviewed the basic information about the leaf blower ordinance. He noted that after 1 year (August 1997) in effect the ordinance should be reviewed by the Board; the review would be passed on to the City Council. Information to be included should be: Police report numbers + Estimated calls regarding leaf blower violations • Number of landscape firms receiving pamphlets Ms. Jane Smith addressed the Board with the following points: • Leaf blower ordinance is good • The informational pamphlet is the most effective PR • Questioned whether police response was effective • Suggested that the Parking Enforcement people ticket leaf blower violations • Spanish version of the brochure: change mayo to Marxo • Suggested sending brochures to building property managers • Put notices on leaf blower regulations in leaf bags Mr. Fred Leib offered the following ideas: • Questioned whether 1 year review was June 24th when ordinance was passed or August 1 when it was enacted • Reads ordinance as being adopted as permanent policy or whether the ordinance will lapse • Thought rolling leaf blowers should be included in the leaf blower ban • Will discuss the issue with alderman In response, Mr. Gemmell moved, seconded by Ms. Freitag that the Environment Board support to the notion that the Environment Board would support a continuation of the leaf blower ordinance. Motion passed. — Mr. Gemmell reiterated that we should have a noise ordinance; it would broaden the context of the issue. He noted that it is a long term .issue. Mr. Gemmell offered to help with the report. TREE TRIMMING Ms. Lieberman gave a synopsis of the work done on tree -trimming on the right of way. A draft document is being developed by Mr. Hartnett and Ms. Lieberman that will represent the Board's opinion. Ms. Lieberman noted that: • The citizen ordinance asked for notification within 1000 feet of trimming • There may be a minority opinion • The issue is complex; an ordinance may not be the preferred solution • The document should be ready for the June Board meeting and can be put to a vote • The issue may be more legal than environmental • Franchise agreements take precedence • The issue of tree trimming on private property is complex: private property applies to residential property too. Homeowners and the CTA would have equal protection as private property owners • Evanston has a Tree and Shrub ordinance Enforcement could be a problem The Board will discuss the draft document in -detail at the June meeting. Ms. Freitag was recused from this discussion. San Francisco Pesticide Ordinance Ms. Lieberman suggested that the Board hold off on this issue. Ms. Lieberman spoke with the Parking Division and understood that they would not use chemicals. Ms. Lieberman called the Board's attention to HB 701 that would re --establish the power of local municipalities to regulate the use of pesticides. She urged the Board to call their state representatives. Ms. Lieberman wondered which areas were going to be sprayed with Embark as part of the Landscape Maintenance bid package.. Ms. Lutz will check with Paul D'Agostino regarding the specifications. - Household Hazardous Waste Mr. TerMolen reviewed the spring one day collection sites. Dioxin No report. The Board discussed the fact that Evanston Hospital's medical waste may be incinerated through EPA regulation. They are in compliance and meet the new California standards. The Board suggested a kinder, gentler approach may be tQ emphasis recycling, and autoclaving. Partners for Clean Air Ms. Freitag reported that an application was submitted for the City's ozone action day program to be considered for an award. The Clean Air Fair will be Thursday, June 5th at the Thompson Building. The Environment Board moved to adjourn. NEXT METING The next meeting of the Environment Board is Thursday, June 12 at 7:30 PM in room 3650 of the Civic Center. ENVIRONMENT BOARD MEETING JUNE 121 1997 1. Minutes from May 8, 1997 2. Discussion: Tree -trimming Document for City Council (Hartnett and Lieberman) 3. Sub Committee Reports Partners for Clean Air: (Freitag) Energy Policy Sub -Committee: Status Integrated Pest Management: (Lieberman) Evanston Hospital Incineration Update: (Casten) Household Hazardous waste: (TerMolen) 4. Report: Leaf Blower Ordinance Preparation for review of 1st year in effect 5. New Business 6. Staff Report: 7. other Business The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact the City Manager's office, at 866-2934 (voice) or 328-4080 (TDD). Environment Hoard Minutes Draft -- No(Approved Members Present: Members Absent: Staff Present: Others Present: Minutes: May 8,1997 June 12,1997 Lucy Elam, Robert Gemmell, Dan Hartnett, Ralph Hovnanian, Sharon Lieberman, Matt TerMolcn Liane Clorfene-Casten, Judy Freitag Linda Lutz, Ecology Center Coordinator Tim Andruss I1tc following corrections were made to the Environment Board minutes of May 8, 1997: Leaf Blower section: Change Mr. Hartnett to Ms. Lieberman Under Mr. Fred Lieb's comments, bullet number two should read; inquired whether the ordinance would lapse August 1st or whether the ordinance was perurancnt policy The minutes were approved as corrected. Report on Tree Trimming on Rights of Way Mr. Hartnett explained that draft copies of the Environment Board rcconunendation regarding tree trimming was sent to all Board members except Ms. Freitag and Ms. Elam (Ms. Elam was recused from discussion). Ms. Licbernian described the multiple drafts of the current document. Mr. TerMolcn indicated that the draft covers a wide variety of agencies, one of which is Commonwealth Edison. lie stressed that it was too bad chat the Board had not been able to have the impact of Ms. Freitag and Ms. Elam on this issue as they would bring much to the discussion. Mr. TerMolcn asked for a summary of the document. Mr. Hartnett presented a brief summary which the Board agreed would be important to add at the beginning of the document. Ms. Lieberman indicated that through the draft revisions many legal issues and reasonings have been discussed. While City Council may have expected an environmental slant to the Board's research, the underlying issues are not environmental ones. Mr. Hartnett added that the proposed type of legal regulation regarding these types of "environmental issues" doesn't work. He suggested that taking a flexible approach that also considers cost can bring about outcomes like the eventual replanting at the end of Brummcl Street. It is important to realize that some tree and plant removal may be removal of non -desirable species that are fast growing and short lived. A replacement policy that plants appropriate species should be part of a long terns plan. Tree size regulations may indeed protect less desirable species. Mr. Hartnett pointed out that an ordinance approach has lots of legal problems as trimming by utilities may be governed by State and Federal regulations. The Anchorage, Kentucky ordinance seems sketchy on permit standards. Mr. TerMolcn indicated that Union Pacific has a lot of real estate which is their private property and they believe they have the right to manage as they see fit. Mr. Hartnett suggested that it is important to have City staff that can work with utilities, railroads, and private citizens and apply a consistent approach over the long run. The Board reviewed the tree trimming document. They discussed and made changes in language. The Board agreed that the beginning summary should set forth the process and highlight the conclusion. It is important to convey that the Environment Board has spent a long time extensively studying the issue. One conclusion that is important is that the public be educated regarding the complexity of the issue. Mr. Hartnett moved, seconded by Mr. Gcmmell to accept the draft report of the Environment Board as amended in tonight's meeting including the addition of a beginning summary. The Board approved the motion, with Mr. Hovnanian abstaining from the vote. Partners for Clean Air The Board discussed the Partners for Clean Air award that the City received for the ozone action day plans initiated through the ParksTorestry and Recreation Department. The Board would like to present the award to the Mayor at a Council meeting. Ms. Lutz will armgc. Mr. Hartnett, Mr. 'rcrMolcn, Ms. 13lam and Ms. Lieberman were interested in being present at the award presentation. Charcoal Bins al the Lakefrout The Board inquired whether the charcoal bin receptacles were in place at the lakefront. Ms. Lutz reported that they should be in place this Spring. Leaf Blower Ordinance Ms. Licberman reported that she thought enforcement of the ordinance is light in southeast Evanston. The Board discussed how to measure the effectiveness of the ordinance and what appropriate enforcement could be. Ms. Elam noted when you have a rule that people don't think is valid, they just ignore it. It The Board discussed the upcoming report on the leaf blower ordinance: the response needs to contain support for the ordinance, ideas on enforcement, and comments on the leaf blowers that arc currently exempted (gas -powered leaf blowers on wheels). New Business Mr. Hovnanian would like to Board to discuss the provision in the Weed ordinance that is punitive regarding uncut vegetation. Ms. Lutz will distribute the section of the City Code dealing with weeds. NEXT MEETING The next meeting of the Evanston Environment Board will be Thursday, July 17, 1997 at 7:30 PM in room 3650 of the Evanston Civic Center. Y Environment Board Minutes July 17, 1997 Draft -- Not Aanroved Members Present: Lucy Elam, Robert Gemmell, Dan Hartnett, Sharon Lieberman, Matt TerMolen Members Absent: Judy Freitag, Ralph Hovnanian Staff Present: Linda Lutz, Ecology Center Coordinator Others Present: Judy Elsass, League of Women Voters June Minutes The Board approved the Minutes of the June 12, 1997 meeting with the following correction: under Charcoal Bins at the Lake front, 2nd line; change be to have been. Tree Preservation Ordinance Discussion on the Tree Preservation ordinance was postponed at the July 14th meeting of the APW committee. Discussion on the proposed ordinance will be on the agenda for the July 28, 1997 meeting. Mr. Hartnett told the Board that he had written a personal letter to Aldermen stating his position on the proposed ordinance. Mr. Hartnett also reported that there had been no action on the Board's position paper on tree -trimming. Partner's for Clean Air Ms. Elam had information from Ms. Freitag for the Board concerning ozone levels. Surprisingly the highest level was in Door County Wisconsin, Recycled Paper In a memo to the Board Ms. Freitag noted that the gray-ish recycled paper used by the Board has been discontinued. She will search out alternatives. Integrated Pest Management Ms. Lieberman noted that Lynn Lawson had written a letter to the Evanston Review on the importance of pesticide reduction. Dioxin Ms. Lieberman told that Board that she had given information that the Board had received in its' research to Green Peace personnel that were leafleting about the use of incinerators, Information being distributed by Green Peace noted that Evanston Hospital has an incinerator. Household Hazardous Waste The City of Evanston was not picked to be a household hazardous waste site for Fall 1997. We will continue to be considered for Spring 1998. Recycling Batteries The Ecology Center continues to collect household batteries, as do the Fire Stations (Nancy Burhop reports that half of one 55 gallon drum is filled with collected batteries). The Hoard requested the quarterly report from the Recycling Center. The Board mentioned that it's difficult to figure out what can be recycled in Evanston. Efrorts should concentrate on what is accepted. Private Industry Council workers are employed at the Recycling Center. One community - wide benefit of the Recycling Center operation is that PIC workers receive job training. Leaf Blowers Mr. Gemmell noted that he had observed a landscaper using a leaf blower that was throttled way down. There was significantly less noise than with a lawn mower. Mr. Gemmell added that the landscaper was using the leaf blower with great discretion, Ms. Lieberman thinks that part of the problem is that landscapers are aware of the ordinance and aware that enforcement is scattered at best. Mr. Gemmell added that without licensing of lawncare services things will continue. The voluntary procedure does not appear to be working. Perhaps with a little longer period of time and more of a public relations effort compliance may improve. Mr. Hartnett requested that Ms. Lutz compile the police reports for the Board to review. Mr. Ter Molen and Ms. Elam offered to help compile the report. Information that would be helpful would be: Number of violations per month Number of violations per ward • How many calls found "no one there" • How many companies have been warned more than once • Response time per ward • Violations by beat • Total number of violations Additional information including letters received by the Board regarding leaf blowers will be considered in the report. The Board questioned whether it's possible to determine if people are getting tired of calling in violations and are police responding and reporting on every call that is received. Mr. Hartnett noted that the Board report should reflect the Board's opinion regarding the continuation of the ordinance under present or with added conditions. Mr. Gemmell agreed that the Board should take some positive action on the ordinance continuation based on the data that has been generated by police reports. Additional questions the Board should consider in their evaluation included: complaints regarding leaf blowers on wheels, the noise issue in general, and information on enforcement. Cliarconl Receptacles The Board questioned whether receptacles for hot coals had been installed at the lakefront. Ms. Lutz reported that they had not; she will talk with the Parks/Forestry Division about installing the receptacles. Next Meeting The next meeting of the Board will be on Wednesday, August 6th at 7:30 PM in room 3650 of the Evanston Civic Center. Future meetings of the Environment Board will continue on the 3rd Thursday of each month, Respectively submitted, Linda Lutz Ecology Center Coordinator Environment Board Minutes July 17, 1997 Draft -- Not Annroved Members Present: Lucy Elam, Robert Gemmel[, Dan Hartnett, Sharon Lieberman, Matt TerMolen Members Absent: Judy Freitag, Ralph Hovnanian Staff Present: Linda Lutz, Ecology Center Coordinator Others Present: Judy Elsass, League of Women Voters June Minutes The Board approved the Minutes of the June 12, 1997 meeting with the following correction: under Charcoal Bins at the Lake front, 2nd line; change be to have been, Tree Preservation Ordinance Discussion on the Tree Preservation ordinance was postponed at the July 14th meeting of the APW committee. Discussion on the proposed ordinance will be on the agenda for the July 28, 1997 meeting. Mr. Hartnett told the Board that he had written a personal letter to Aldermen stating his position on the proposed ordinance. Mr. Hartnett also reported that there had been no action on the Board's position paper on tree -trimming. Partner's far Clean Air Ms. Elam had information from Ms. Freitag for the Board concerning ozone levels. Surprisingly the highest level was in Door County Wisconsin. Recycled Paper In a memo to the Board Ms. Freitag noted that the gray-ish recycled paper used by the Board has been discontinued. She will search out alternatives. Integrated Pest Management Ms. Lieberman noted that Lynn Lawson had written a letter to the Evanston Review on the importance of pesticide reduction. Dioxin Ms. Lieberman told that Board that she had given information that the Board had received in its' research to Green Peace personnel that were leafleting about the use of incinerators. Information being distributed by Green Peace noted that Evanston Hospital has an incinerator. Household Hazardous Waste The City of Evanston was not picked to be a household hazardous waste site for Fall 1997. We will continue to be considered for Spring 1998. Recycling Batteries The Ecology Center continues to collect household batteries, as do the Fire Stations (Nancy Burhop reports that half of one 55 gallon drum is filled with collected batteries). The Board requested the quarterly report from the Recycling Center. The Board mentioned that it's difficult to figure out what can be recycled in Evanston. Efforts should concentrate on what is accepted. Private Industry Council workers are employed at the Recycling Center. One community - wide benefit of the Recycling Center operation is that PIC workers receive job training. Leaf Blowers Mr. Gemmell noted that he had observed a landscaper using a leaf blower that was throttled way down. There was significantly less noise than with a lawn mower. Mr. Gemmell added that the landscaper was using the leaf blower with great discretion. Ms. Lieberman thinks that part of the problem is that landscapers are aware of the ordinance and aware that enforcement is scattered at best. Mr. Gemmell added that without licensing of lawncare services things will continue. The voluntary procedure does not appear to be working. Perhaps with a little longer period of time and more of a public relations effort compliance may improve. Mr. Hartnett requested that Ms. Lutz compile the police reports for the Board to review. Mr. Ter Molen and Ms. Elam offered to help compile the report. Information that would be helpful would be: Number of violations per month Number of violations per ward • How many calls found "no one there" • How many companies have been warned more than once • Response time per ward • Violations by beat • Total number of violations Additional information including letters received by the Board regarding leaf blowers will be considered in the report. The Board questioned whether it's possible to determine if people are getting tired of calling in violations and are police responding and reporting on every call that is received. Mr. Hartnett noted that the Board report should reflect the Board's opinion regarding the continuation of the ordinance under present or with added conditions. Mr. Gemmell agreed that the Board should take some positive action on the ordinance continuation based on the data that has been generated by police reports. Additional questions the Board should consider in their evaluation included: complaints regarding leaf blowers on wheels, the noise issue in general, and information on enforcement. Charcoal Receptacles The Board questioned whether receptacles for hot coals had been installed at the lakefront. Ms. Lutz reported that they had not; she will talk with the Parks/Forestry Division about installing the receptacles. Next Meeting The next meeting of the Board will be on Wednesday, August 6th at 7:30 PM in room 3650 of the Evanston Civic Center. Future meetings of the Environment Board will continue on the 3rd Thursday of each month. Respectively submitted, Linda Lutz Ecology Center Coordinator Evanston Environment Board Minutes August 6,1997 Draft —Not Approved Members Present: Lucy Elam, Judy Freitag, Bob Gemmell, Dan Hartnett, Sharon Lieberman, Matt TerMolen Members Absent: Ralph Hovnanian Staff Present: Linda Lutz, Ecology Center Coordinator Others Present: Candace Carpenter, Medill Journalism July 1997 Minutes The Board approved the Minutes of the July 17, 1997 meeting with the following corrections: Page 1 under Partner's for Clean Air change Ms. Elam to Mr. Hartnett Page 2 under leaf blowers, paragraph 2 change to: Ms. Lieberman thinks that part of the problem Is that landscapers think that the Illegal use of leaf blowers will continue with out much change. Page 3 last paragraph under leaf blowers change to: Board should consider in its evaluation. Tree Preservation Ordinance Ms. Lieberman discussed the letter to the editor in the Evanston Review by Jack Weis regarding the ordinance. Mr. Hartnett noted that in his remarks at the July 18th APW committee he was careful to distinguish between the Board's position, and his own citizen position. Mr. Hartnett talked with reporter Bob Seldenburg regarding the misconception between the views, in particular; employees of Commonwealth Edison were recused from the discussions, and the kind of expertise the Board needs is generally found in larger corporations. Board discussion on the issue included the changes in the tree preservation ordinance from the original citizen request to hold public hearings with notification when major cutting or trimming was to be done. The Board considers its thorough review of the issue appropriate. Questions still remain considering easements, 17 rights of property owners, historical and specimen trees. The Board agreed to wait and see where the tree preservation ordinance Is going and to see if the Board needs to provide an additional response. Ms. Lieberman noted that the environmental plan portion of the Board's response Included low growth vegetation and developing an environment where tree trimming by utilities is not an issue. The Board would like to see the public understand what Is being planted In the community. Currently parkway trees are maintained by the City. Mr. Gemmell noted that in his area along Asbury trees are not maintained. He asked what the City's obligation is to maintain City trees. Partners for Clean Air The Board would like to present the Partners for Clean Air award to the City at a Council meeting In September. Additionally a thank -you "breakfast " for employees could be held on a morning before work. Board members can give out appreciation certificates and copies of the newspaper articles. A display can be put up outside City Council chambers on the night of the presentation. Integrated Pest Management Ms. Lieberman said there is not much to report on right now. She would like to see changes made to contract specifications to meet environmental standards. Ms. Lieberman will schedule a meeting with new Parks/Forestry and Recreation director, Doug Gaynor to discuss the IPM policy. Ms. Lutz will follow up with Chris Wonders of the Planning Division to see about the Comprehensive Plan for Evanston. Household Hazardous Waste Collection Day Our application is still on file to be considered for Spring 1998. Leaf Blowers The Board discussed the current leaf blower ordinance and reviewed the data sheets on where violations occurred. The far north, both east and west sections, where the ordinance originated had the highest number of violations cited. Mr. Gemmell suggested that the Board should focus on citizen education to show citizens how they can help. One area of help could focus on gathering information on leaf blower use, times of occurances, landscaping companies in violation, etc. These informal complaints could be sent to the Ecology Center and a clearer picture of leaf blowing activities could be made. Letters could be sent when violations occur. With violations occurring, there Is little evidence of violation fines. It may be time to eliminate warnings, and Just give tickets to violators. Mr. Gemmell added that it takes awhile to learn the ban times, to be more sensitive to the persistent noise, and to become fed up with the noise to the point where a violation will be reported. Mr. Gemmell agreed to develop, a draft report on leaf blowers. Board Vacancies Mr. Hartnett reported that the Mayor has applications for Board vacancies and will begin to fill those positions. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, September 18th, in room 3650 of the Evanston Civic Center at 7:30 PM. Respectively submitted, Linda Lutz Evanston Environment Board Minutes September 18, 1997 Draft --Not Approved Members Present: Frank Dobbs, Judy Freitag, Bob Gemmell, Dan Hartnett, Ralph Hovnanian, Sharon Lieberman, Matt TerMolen Members Absent: Lucy Elam Staff Present: Linda Lutz, Ecology Center Coordinator M August 1997 Minutes The Board approved the Minutes of the August 6, 1997 meeting. New Member Mr. Hartnett welcomed Frank Dobbs to the Environment Board. Mr. Dobbs's background Includes being a chemistry professor, a strong interest in the environment, and an early volunteer with the recycling program. The Board expressed that Mr. Dobbs's expertise will be of real benefit to the Board. Human Services Committee Mr. TerMolen reported on the meeting with the Human Services Committee on Monday September 15, 1997. Alderman present were foe Rent, Ann Rainey, and Art Newman. Mr. TerMolen highlighted the Environment Board's work on the leaf blower ordinance, household hazardous waste, Partners for Clean Air, tree trimming} Comprehensive Plan for Evanston, Integrated Pest Management, and battery recycling. I Some of the questions raised by the alderman and citizens were: ► Pesticide run-off into Lake Michigan ► Problems with nuisance wildlife like skunks, raccoons, opossums, etc. ► Energy Policy ► Leaf Blower ordinance ► Odor complaints (in regard to BFI) ► Dumping on vacant lots and private property? The Board discussed the nuisance wildlife issue and decided that it merits investigation and a response to council, Ms. Lutz will talk with Animal Control and tabulate the number of nuisance animal complaints. Policies In other cities should be researched. The Alderman were interested In the progress on the Energy Policy. Mr. Hartnett Indicated that with the influx of new board members we would be able to have some Board members focus on the energy policy. Mr. Hartnett will research the current situation on the energy policy. Currently the energy policy Is mandated by ordinance. The Alderman related that they had received little information on how the leaf blower ordinance was being enforced. Some issues raised were: How much Is the fine?, Is enforcement a problem?, Is licensing lawncare services part of the Issue?. Partners for Clean Air Mr. Hartnett reported that Ms. Elam, Ms. Freitag, and he presented the Partners for Clean Air Award to the Mayor and City Council at the September 8th meeting of the City Council. Ms. Freitag explained that she and Ms. Elam attended the continental breakfast reception for the Parks/Forestry and Recreation maintenance employees. Certificates of appreciation for participation in the Partners for Clean Air program were awarded to all employees. Integrated Pest Management Ms. Lieberman reported that the EPA was about to announce the new standards for medical wastes including dioxin. She noted that there is activity In the community regarding dioxin. Ms. Lieberman will be talking with Doug Gaynor, the director of Parks/Forestry and Recreation on the Department IPM policy and other issues. She will also be meeting with Paul D'Agostino to discuss standards in awarding contracts and how environmental concerns can be addressed in the contract and bidding process. Household Hazardous Waste The Board discussed the HHW one day collection including their safety, packaging of materials, and the status of Evanston's application. Ms. Lutz will follow up with the Solid Waste Agency of Cook County who is helping with the one day collection sites. Leaf Blower Report Mr. Gemmeil reviewed the draft leaf blower report. Enforcement by wards shows that north end enforcement is twice that of south Evanston. Several lawncare services had multiple violations. Some police reports were more detailed. The Board discussed the possibility that other City agencies/divisions could help with the enforcement. The Board discussed the question of does the ordinance expire after one year. This Issue was originally raised by a citizen addressing the Board. The Board will check on the specific language of the ordinance. Leaf blowers on wheels are legal under the current ordinance. It was generally agreed that these are relatively quieter than the comparative backpack style. Consideration of this type of leaf blowers could also present possible confusion with lawnmowers and snow blowers. Mr. Gemmell will make changes In the draft. The Board agreed that the data sheet should be contained In the report. Mr. Gemmell sorted the reports which listed addresses into wards and they will be incorporated with the distribution of reports/violations by wards. Ms. Lieberman read her proposed letter to the Chamber of Commerce asking help in assessing the leaf blower situation from home based businesses. The Board approved the letter, Ms. Lutz will send on to the Chamber. Tree Preservation Ordinance Mr. Hartnett and Ms. Lieberman will respond to the article in today's Evanston Review that addresses the work and composition of the Environment Board. Open Lands Annual Meeting Mr. Hartnett reported that Ellen Newcomer, from Open Lands, had invited representatives of the Board to attend the annual meeting of Open Land. Ms. Lieberman would like to attend. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, October 16th at 7:30 PM in room 3650 of the Evanston Civic Center. Respectfully submitted, Linda Lutz L , Evanston Environment Board Minutes September 18,1997 Draft --Not Approved Members Present: Frank Dobbs, Judy Freitag, Bob Gemmell, Dan Hartnett, Ralph Hovnanian, Sharon Lieberman, Matt TerMolen Members Absent: Lucy Elam Staff Present: Linda Lutz, Ecology Center Coordinator August 1997 Minutes The Board approved the Minutes of the August 6, 1997 meeting. New Member Mr. Hartnett welcomed Frank Dobbs to the Environment Board. Mr. Dobbs's background includes being a chemistry professor, a strong Interest in the environment, and an early volunteer with the recycling program. The Board expressed that Mr. Dobbs's expertise will be of real benefit to the Board. Human Services Committee Mr. TerMolen reported on the meeting with the Human Services Committee on Monday September 15, 1997. Alderman present were Joe Kent, Ann Rainey, and Art Newman. Mr. TerMolen highlighted the Environment Board's work on the leaf blower ordinance, household hazardous waste, Partners for Clean Air, tree trimming, Comprehensive Plan for Evanston, Integrated Pest Management, and battery recycling. Some of the questions raised by the alderman and citizens were: Pesticide run-off into Lake Michigan ► Problems with nuisance wildlife like skunks, raccoons, opossums, etc. ► Energy Policy ► Leaf Blower ordinance ► Odor complaints (in regard to BFI) Dumping on vacant lots and private property? The Board discussed the nuisance wildlife issue and decided that it merits investigation and a response to council. Ms. Lutz will talk with Animal Control and tabulate the number of nuisance animal complaints. Policies In other cities should be researched. The Alderman were Interested In the progress on the Energy Policy. Mr. Hartnett Indicated that with the influx of new board members we would be able to have some Board members focus on the energy policy. Mr. Hartnett will research the current situation on the energy policy. Currently the energy policy is mandated by ordinance. The Alderman related that they had received little information on how the leaf blower ordinance was being enforced. Some issues raised were: How much Is the fine?, Is enforcement a problem?, Is licensing lawncare services part of the issue?. Partners for Clean Air Mr. Hartnett reported that Ms. Elam, Ms. Freitag, and he presented the Partners for Clean Air Award to the Mayor and City Council at the September 8th meeting of the City Council. Ms. Freitag explained that she and Ms. Elam attended the continental breakfast reception for the Parks/Forestry and Recreation maintenance employees. Certificates of appreciation for participation in the Partners for Clean. Air program were awarded to all employees. Integrated Pest Management Ms. Lieberman reported that the EPA was about to announce the new standards for medical wastes Including dioxin. She noted that there is activity in the community regarding dioxin. Ms. Lieberman will be talking with Doug Gaynor, the director of Parks/Forestry and Recreation on the Department IPM policy and other issues. She will also be meeting with Paul D'Agostino to discuss standards In awarding contracts and how environmental concerns can be addressed in the contract and bidding process. Household Hazardous Waste The Board discussed the HHW one day collection including their safety, packaging of materials, and the status of Evanston's application. Ms. Lutz will follow up with the Solid Waste Agency of Cook County who is helping with the one day collection sites. Leaf Blower Report Mr. Gemmell reviewed the draft leaf blower report. Enforcement by wards shows i- that north end enforcement is twice that of south Evanston. Several lawncare services had multiple violations. Some police reports were more detailed. The Board discussed the possibility that other City agenciestdivlsions could help with the enforcement. The Board discussed the question of does the ordinance expire after one year. This Issue was originally raised by a citizen addressing the Board. The Board will check on the specific language of the ordinance. Leaf blowers on wheels are legal under the current ordinance. It was generally agreed that these are relatively quieter than the comparative backpack style. Consideration of this type of leaf blowers could also present possible confusion with lawnmowers and snow blowers. Mr. Gemmell will make changes in the draft. The Board agreed that the data sheet should be contained In the report. Mr. Gemmell sorted the reports which listed addresses Into wards and they will be Incorporated with the distribution of reports/violations by wards. Ms. Lieberman read her proposed letter to the Chamber of Commerce asking help In assessing the leaf blower situation from home based businesses. The Board approved the letter; Ms. Lutz will send on to the Chamber. Tree Preservation Ordinance Mr. Hartnett and Ms. Lieberman will respond to the article In today's Evanston Review that addresses the work and composition of the Environment Board. Open Lands Annual Meeting Mr. Hartnett reported that Ellen Newcomer, from Open Lands, had Invited representatives of the Board to attend the annual meeting of Open Land. Ms. Lieberman would like to attend. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, October 1 6th at 7:30 PM In room 3650 of the Evanston Civic Center. Respectfully submitted, Linda Lutz Evanston Environment Board Minutes October 16, 1997 Draft -- Not Approved Members: Members Absent: Staff Present: Others Present: October 1997 Minutes Tim Andruss, Mike Bell, Kim Caple, Bob Gemmell, Dan Hartnett, Frank Dobbs, Lucy Elam, Judy Freitag, Ralph Hovnanian, Sharon Lieberman, Matt TerMolen Linda Lutz, Ecology Center Coordinator Bill Andrews, Animal Control Tony Kelly, Evanston Clarion The Board did not have an official quorum. Approval of the September minutes will be done In November 1997. The following minutes highlight the discussion of attending Board members. Nuisance Wildlife Mr. Hartnett Introduced Bill Andrews, Animal Control officer for the City of Evanston. Mr. Andrews spoke to the board on the Issue of nuisance wildlife, Nuisance wildlife is considered animals that are doing property damage such as destroying roofs, making entrance holes in homes and buildings, animals living In spaces such as homes, garages or buildings. Mr. Andrews said that he has received 70% more calls this year than last concerning nuisance wildlife: primarily squirrels, raccoons, opossums and skunks. Generally there Is an overpopulation of these animals in town. There are few natural predators, other than a few coyotes that are doing some natural animal control. As land is developed animal populations are pushed Into the few remaining open spaces. As a result there are generally more animals that the land can accommodate. Main routes that animals travel are forest preserves, large parks, and waterways. Mr. Andrews noted that 90% of the suburbs destroy nuisance wildlife. Evanston destroys no wildlife with the exception of skunks which Is mandated by state law. Trapped animals are relocated within Evanston's borders. If an animal is severely Injured It will be destroyed. When people do not take care of their property, it may become a large attraction for wildlife. Leaves on roofs and gutters, carpenter ants, small holes that are not boarded up, all may attract wildlife. Raccoons are the worst offenders. Taking care of your property and monitoring animal feeding stations are important in controlling animal damage. 90 wildlife traps are available from Animal Control. Mr. Andrew noted that sometimes during the year all the traps were out. Calls have Increase from 468 in 1996 to 796 in 1997 for the time period from .January to September. The calls that are received as complaints from people who do not want their lawn or house damaged by animals. Wildlife advocates are not calling. There are not a lot of alternatives to controlling the urban wildlife population. When large dead trees are cut down, animals may seek shelter in houses and under decks and porches. The Board discussed cycles in animal populations. If animals are reduced the population may expand again to fill the void. Several suggestions on how the Board can help Include: Follow up on other what other communities are doing to address the problem Educate the community on how to diminish attracting wildlife The Board thanked Mr. Andrews for his Informative presentation. New Member Welcome Mr. Hartnett welcomed the new members of the Board and encouraged them to determine their interests and pursue those during their tenure on the Board. Household Hazardous Waste Mr. Bell will call Dan Ryan of the IEPA regarding our current application for a one day household hazardous waste collection day. Research could also be done on a permanent site. Lake County has one. Energy Policy Mr. Hartnett related the history of the energy policy sub -committee. The Energy Commission Is not currently working on the policy. The Environment Board is pursuing some options, such as inserting environmental options into City contracts and purchasing. Mr. Hartnett would like to expand environmental policies Into areas where the Board has not focused. Leaf Blower Ordinance Mr. Gemmell reviewed the leaf blower report. The Board agreed that the report should be forwarded to the City Council. Mr. Gemmell will complete and Ms. Lutz will distribute to City Council. Licensing lawn care is a larger issue that will be taken up later. New Business Mr. Hartnett updated the Board on the tree preservation ordinance. At this time it looks like the ordinance will not be Inacted. This may be a good time to promote the policy advocated by the Board that appropriate tree and shrub plantings be done that will require less maintenance and trimming over the long run. NEXT MEETING The next meeting of the Evanston Environment Board will be Thursday, November 20, 1997 at 7:30 PM in room 3650 of the Evanston Civic Center. Evanston Environment Board Minutes November 20, 1997 Draft --Not Approved Members: Tim Andruss, Mike Bell, Judy Freitag, Bob Gemmeil, Nick Greifer, Dan Hartnett, Sharon Lieberman, Elizabeth Schenkier Members Absent: Kim Capile, Lucy Elam, Ralph Hovnanian, Matt TerMolen Staff Present: Linda Lutz, Ecology Center Coordinator Others Present: Judy Elsass, League of Women Voters November 1997 Minutes The Board approved the minutes of October 16, 1997 with the following correction: Judy Elsass attended the October 16th meeting. September 1997 Minutes The Board approved the minutes of September 18, 1997 with the following corrections under the leaf blower sections: Change to back pack style Change blowers to blower New Member Welcome Mr. Hartnett welcomed the new members of the Board and encouraged them to determine their interests and pursue those during their tenure on the Board. Introductions were made. Board Resignation Mr. Hartnett regretfully accepted the resignation of Frank Dobbs who conveyed to the Board that he would not be able to serve at this time. Nuisance Wildlife The Board discussed the October 1997 presentation on Evanston's nuisance wildlife. The Board was unclear on how the City Council would like the response of the Board's research. Mr. TerMolen had reported the issue at the Human Services Committee meeting in September. General ideas included: ► How to limit populations of nuisance wildlife ► Issue of educating people on the problem ► Current populations result from Increasing urban sprawl ► Political aspects of the wildlife Issue ► Development of an Informative document for the public Partners for Clean Air Ms. Freitag explained the Partners for Clean Air program. Current efforts of the voluntary coalition are focusing on a better mechanism for predicting high ozone periods. Ms. Freitag outlined that the Board's ultimate goal is to involve the entire City in the Ozone Action Day program. Currently only the Parks/Forestry and Recreation Department participates. Integrated Pest Management Ms. Lieberman highlighted the work of the IPM Committee including the IPM policy used by the Parks/Forestry Division, integrating environment issues/concerns in to the boiler plate used by the City In the bidding process, and changing information in the building codes. Regarding the boiler plate, Ms. Lieberman noted that already the regulations and guidelines are quite extensive. She would like to draft a piece that is environmentally friendly. The pesticide reduction plan for the Parks may be problematic based on a meeting with the Parks/Forestry & Recreation director. Continued meeting may be required to move forward. Recent reports regarding the gypsy moth indicate that the population has increased 13-fold. The Board will reactivate the educational pamphlet it produced; public education is one of the best ways to inform people of the Issues.. Currently Parks/Forestry will inspect suspicious egg masses or outdoor items brought Into town by people moving into Evanston from a moth infested area. Energy Policy Mr. Hartnett reviewed the history of the joint committee of the EnergyCommission and the Environment Board. The current thinking of the Board Is to go ahead and work on a energy policy thaf will be environmentally related. Mr. Grelfer volunteered to get copies of the current legislation regarding de -regulation that could be helpful In the development of the Board's energy policy. Leaf Blower Ordinance Mr. Gemmell reviewed the report sent to City Council. One area that is difficult Is the penalty aspect; in reality no penalties are assessed due to the warning aspect of the legislation. Ms. Lieberman reported that she spoke to the Chamber of Commerce at a home based workers session. Only 5 were in attendance with 2 being Evanston residents. Surveys were sent out to home based workers In Evanston regarding the leaf blower ordinance. Several surveys have been returned. The Board discussed developing a strategy to gather a better sampling of public opinion on the leaf blower ordinance and its enforcement. Household Hazardous Waste Mr. Bell will research the status of the City of Evanston's application. Director Meeting Ms. Lieberman reported that Doug Gaynor, Director Parks/Forestry and Recreation is interested In the Audubon golf course certification program. Ms. Lieberman sent him the materials. 1998 Meeting Schedule The Board voted to continue meeting on the 3rd Thursday of the month for the upcoming year. NEXT MEETING The next meeting of the Evanston Environment Board will be Thursday, December 18, 1997 at 7:30 PM in room 3650 of the Evanston Civic Center. r Evanston Environment Board Minutes December 18, 1997 Draft —Not Approved Members: Tim Andruss, Mike Bell, Kim Capiie, Bob Gemmell, Nick Greifer, Dan Hartnett, Sharon Lieberman, Elizabeth Schenkier, Matt TerMolen Members Absent: Lucy Elam, Judy Freitag, Ralph Hovnanian, Staff Present: Linda Lutz, Ecology Center Coordinator Others Present: None November 1997 Minutes The Board approved the minutes of November 20, 1997 with the following correction on page 3 of the minutes, under Energy Policy, the second sentence should read, The current thinking of the Board is to go ahead and work on environmental policy that would be energy related. APW meeting of December 16, 1997 Ms. Lutz reported that the Administration andPublic Works committee of City Counci. received the communication from the Environment Board concerning the Leaf Blower Ordinance. The committee's busy agenda did not permit discussion of the report but the APW committee would like to discuss the report with the Board at a later time. Sustainability Practices Committee Ms. Lieberman asked if new residents are receiving information concerning gypsy moths. Ms. Lutz will check with Mr. Figurelli at the Water Department to see if the lists can be generated. in previous years new move -ins received a pamphlet concerning gypsy moth, opportunity for Inspection by the Forestry Division, and how to contact the Department of Agriculture. With the increase in gypsy moths new residents should be receiving the gypsy moth pamphlet and the healthy landscape one. It Ms. Lieberman will compile the responses from the Chamber of Commerce home - based businesses on the leaf blower ordinance. Audubon Golf Course Program Mr. Andress gave information on a conference to be held March 11th that will highlight the Audubon Golf Course program. Ms. Lutz will get information and send to Max Rubin of the Goff Course Board. Safer Pest Control Project Ms. Lieberman noted that the Chicago Park District and the Chicago Board of Education are working with the Safer Pest Control Project. Ms. Lieberman reviewed her work on IPM with the school districts and the lack of progress. She noted that Ridgeville Park District has a no -pesticide -use policy. Household Hazardous Waste Mr. Bell will check to see where the City of Evanston's application is In the process. SWANCC will offer $7500 to the IEPA if SWANCC members are selected for one day sites. Naperville has a permanent HHW site sponsored by the IEPA. Energy Policy Mr. Grelfer reviewed the recent legislation passed in Springfield regarding deregulation of the electric utility industry. Electric generation will be subject to a mandatory reduction. Mr. Grelfer highlighted the following points: ► Evanston can continue its 5% utility tax ► Franchise agreements with municipalities will have the option to get money or free electricity from ComEd; franchise agreements could also become a thing of the past ► Large companies can shop for electricity starting October 1, 1999 August 1998 residential customers' electricity rates will be reduced by 15 percent of base rates ► Utilities like ComEd will be reviewing their nuclear power investments to see if they can be made profitable ► The new regulations are extremely complicated Leaf Blower Ordinance No new police reports involving new violations have been received. The Board discussed the Fall leave pick-up and raking leaves into the street after the leaf pick- r up deadline. The Board also requested a copy of the fall leaf pick up report generally included in the quarterly report for Streets and Sanitation. A general discussion of the merits of licensing lawncare services occurred with the biggest benefit being the identification of lawncare companies. With licensing frequent violators could be identified. A problematic issue would be how do you get people to get a license when they are not from Evanston? Volunteer licensing has been somewhat effective in some communities such as Highland Park. Enforcement could be enhanced if police have to give tickets; right now everything is judgmental as the ordinance is written. Public education concerning leaf blowers could include a pamphlet with the ordinance regulations, address issues concerning lawn care providers, and give Ideas for citizen action. Nuisance Wildlife The Board discussed briefly the problematic issue of nuisance wildlife. Food sources for wildlife are prevalent In the community and people's ideas are all over the spectrum. Ms. Lieberman suggested changing the name of the €PM committee to the Sustainability Practices Committee. Under this new title Issues like nuisance wildlife could be Incorporated. The Board agreed with the name change. Canal Boat Launch The Skokie Park District has not had a public hearing on the boat launch along the canal. An article in the Evanston Review indicated hearings would be in late January or early February. If motorized vehicles are permitted to launch ( there are no indications so far the this is the case) the increased noise could be revisited under the noise ordinance. Environment Board Chairman Mr. Hartnett reminded the Board that In January elections must be held for the Chairmanship. With no further business, the Board adjourned. I NEXT MEETING The next meeting of the Evanston Environment Board will be Thursday, January 15, 1998 at 7:30 PM in room 3650 of the Evanston Civic Center. Respectfully submitted, Linda Lutz Ecology Center Coordinator DRAFT - not arwroved EVANSTON ENVIRONMENTAL ASSOCIATION Board Meeting January 5, 199$ 7:00 PM BOARD MEMBERS PRESENT: BOARD MEMBERS ABSENT: OTHER ATTENDEES: STAFF MEMBERS PRESENT: Election of EEA officers Marti Bjornson Patricia Frank Matt Frazel Irene Gregory Emerson Nagel John Singleton Charles Smith Dan Wegner None Diane Nothnagel Linda Lutz The Board held elections by written ballot. Elected officers for 1998 are: President: Vice -President: Secretary: Treasurer: Board Recognition Jeff Singleton Emerson Nagel Marti Bjornson Matt Frazel The Board gave special recognition to past treasurer Dan Wegner. Mr. Wegner has served as the EEA treasurer for 6 years. The Board thanked Mr. Wegner for his service and extended to him their appreciation for all his efforts on behalf of the EEA. Investment Presentation Diane Nothnagel from the Northern Trust Securities made a presentation to the Board. Ms. Nothnagel's speciality is working with clients who don't really belong in a trust. She has a 15 year history as a broker and works with a broad range of non-profit groups. She described the philosophy at Northern Trust as using mutual funds for growth and investing in bonds for stability. Based on her conversation with Mr. Frazel, Ms. Nothnagel suggested the Washington Mutual fund characterized by: Inception 1952 ► Strictly blue chip stocks ► Provides paid dividends ► Has no alcohol or tobacco stocks ► Low expense ration ► Seeks compaincies that show growth Consistently has out performed the S & P ► Front load fund; $100,000 (3 112%), $250,000 (2 112%) ► .66% annual internal management fee ► Current dividends 1.9% ► Conservative, but not indexed ► Buy and hold philosophy Northern Trust has its own funds, but does not have the research staff to do the management that Washington Mutual does. Ms. Nothnagel said that she thought that Board would be comfortable with the stability and performance of Washington Mutual. The account would be reported on quarterly. Additionally Ms. Nothnagel said that generally back loaded funds if kept for shorter terms end up with higher internal fees than front loaded funds. The Washington Mutual fund would provide growth while laddered bonds with triple A ratings provide stability. After the initial set-up, the Board would have to make decisions each year as the money comes dues. Bonds would be liquid and Northern Trust would buy and hold the portfolio. No fee for bonds; the yield quoted is what you get. Ms. Nagel would administer the bond investments. If the bonds were not a mutual fund, there would be no fee. Otherwise there would be a $50 annual fee. Procedure to start the account would require an application, trading directions, corporate resolution, and transfer of securities which Ms. Nothnagel would take care of with NBD. Ms. Bjornson indicated that the Board needed to feel secure with the money that they have stewardship over. Board members change, and it is important to have investments that are stable and relatively automatic. Ms. Frazel commented that Washington Mutual seems socially responsible, reasonable fee, and a middle ground fund. EEA Bank Accounts The Board deferred actions on changing the agency bank accounts until after an investment decision is made on the Fergusson Fund money. Fundraising The Board discussed the possibility of creating their own commemorative tree fund that would go directly into the EEA accounts. Ms. Frank suggested several ideas for fundraising and said that she would like to be on the fundraising committee for more major solicitations. Board Workshop The Board will have a second workshop with Cleo Alexander facilitating on Saturday, January 17th from 9:00 AM to noon. The discussion will focus primarily on the EEA. Building Renovation The Board discussed interviews for architects. They suggested that architect presentations be set up for 2 evenings that way all the Board would have the opportunity to come if they wanted. It was suggested that the interviews be held at the Ecology Center so people could see the site. Ms. Lutz reported that packets had been sent out to a representative of the inspections and community development departments as well as facilities management department. AV Mr. Frazel and Ms. Frank requested Information on the decision to renovate the Ecology Center. Ms Lutz will review the past meeting minutes and pull the information out for the Board. Investment Chart Mr. Frazel requested that a chart be compiled with the fee information on the investment alternatives based on the presentations that Board has reviewed. Ms. Lutz will work on a chart for the next meeting. Adjourn There being no further business, the Board moved to adjourn. March Meeting The March meeting of the EEA will be at the Evanston Ecology Center at 6:45 PM, 2024 McCormick Boulevard. • Evanston Environment Board Minutes Draft —Not Aaoroved Members: Mike Bell, Kim Capile, Lucy Elam, Judy Freitag, Bob Gemmell, Nick Grelfer, Dan Hartnett, Ralph Hovnanian Sharon Lieberman, Elizabeth Schenkier, Matt TerMolen Members Absent: Tim Andruss Staff Present: Linda Lutz, Ecology Center Coordinator Others Present: Judy Elsass December 1997 Minutes Corrections to the December 1997minutes: > Page 1, under APW, 1 st sentence last word, Council. ► Page 1 Change Sustainability to Sustainable Practices Committee ► Page 1 add to last sentence, and leaf blower pamphlet ► Page 2, Under Energy Policy, delete 5% ► Page 2 Under leaf Blower Ordinance, last sentence change leave to leaf With the above corrections the Board approved the minutes of the December 1997 meeting. Mr. Hartnett welcomed the new Board members again and reviewed general ethic issues regarding conflict of interest. Partners for Clean Air Ms. Freitag noted that each Partner for Clean Air is asked to complete a survey form that reviews the actions taken during ozone action days. The Board discussed extending the Partners for Clean Air program to other departments in the City. Public Works would be the next logical choice. A meeting will be set up to meet with Max Rubin, acting director of Public Works. Sustainable Practices • Ms. Lieberman reported that she, Mr. Andruss, and Ms. Schenkier met and worked up an agenda of issues. Mr. Andruss will work on the Audubon Golf oil Course certification with the end goal to approach the Peter Jans Golf Course Board. The Environment Board could provide technical assistance. People will be encouraged to attend the March 11th workshop on golf courses. The committee is concerned with the distribution of the Board's brochures: gypsy moth, healthy landscape, and the leaf blower ordinance. A strategy needs to be developed to provide for continuous distribution to new move -Ins along with current residents. The committee would like to pursue an IPM policy for City Parks which they will work with on the Parks/Forestry Superintendent. Both Ms. Schenkier and Ms. Lieberman will work on increasing the awareness of District #65 regarding structural pesticide use. One goal is to let District #65 know that the Environment Board is interested in the District's pesticide use policy and practices. Nuisance wildlife and a review of environmentally friendly City purchasing are 2 other areas of interest to the committee. Ms. Schenkier will contact Max Rubin to begin work on the purchasing issue. Mr. Andruss will get the federal specification templates that include the EPA requirements. Issues that really make a difference will be addressed. Household Hazardous Waste The City of Evanston has been selected as a site for a one day household hazardous waste pickup on Saturday, June 6, 1998. In order to publicize the event notification can be through City Highlights, Arts and Recreation magazine, and water bills. Lots of avenues should be investigated. Flyers can be distributed at the schools in addition to distribution around town including stores that sell paint. The Fire and Police departments will be notified. The Board may consider adding to the IEPA's required questionnaire, the gypsy moth, healthy landscape, leaf blower, and Partners for Clean Air literature. Mr. Bell will continue to investigate the paint retailer program; Partners for Waste Paint Solutions. Paint stores segregate, stir, and pour off paint into 5 gallon containers that are then sold or given away. The State will take the "bad" paint away in 55 gallon drums and will pay for its disposal. Fire extinguishers and car batteries can be recycled if we find willing recyclers for those products. 0 • Mr. Bell expressed an Interest in working with the Keep Evanston Beautiful organization. He will attend some meetings and report back to the Board. The Board indicated that they would like to have a sub -committee of the Board work with the Household Hazardous Waste collection day. Ms. Elam, Mr. Bell, Ms. Capile, Mr. TerMolen, and Ms. Lutz will work on the project. Ms. Lieberman reported that Environment Board information can be put on the City's web page through the Library. Ms. Lieberman and Ms. Elam will work on the web page. Energy Policy Ms. Schenkier noted that there will be environmental impacts of the new law and most likely revisions in the area of energy efficiency where there will probably be more efficiency incentives. Leaf Blowers Mr. Gemmel) and Mr. TerMolen will attend the Administrative and Public Works Committee (APW) on January 26th to comment on the Leaf Blower report prepared by the Board. Gypsy Moth The Board requested trap information for the last couple of years. Ms. Lutz will check with the USDA to get the information. Nuisance Wildlife Ms. Lutz explained that the City Council requested that a task force be developed to look into the nuisance wildlife issue. The task force Is chaired by Director of Health and Human Services, Jay Terry. Ms. Lutz is on the task force as well as representatives of the Health division, police department, inspections, facilities management, sanitation, and parks/forestry and recreation. The Board noted that commercial institutions could be a source of the problem and questioned the regulation of commercial institutions especially those that deal with food. Charcoal Receptacles Mr. TerMolen reviewed the history of the issue concerning charcoal bins. The Board supported Mr. TerMolen's memorandum to the Superintendent of Parks/Forestry to be sure the bins are on the Spring projects list. r, u Environment Board Chairman Election 0 Nominations were opened for Environment Board chairman. Mr. TerMolen nominated Mr. Hartnett, seconded by Ms. Freitag. There were no further nominations and Mr. Hartnett was elected chairman of the Environment Board for 1998 by acclamation. NEXT MEETING The next meeting of the Evanston Environment Board will be Thursday, February 19, 1998 at 7:30 PM In room 3650 of the Evanston Civic Center. Respectfully submitted, Linda Lutz Ecology Center Coordinator 0 Evanston Environmental Association February 2, 1998 Draft -Not Approved Members- Present: Marti Bjornson, Pat Frank, Irene Gregory, Emerson Nagel Jeff Singleton Members Absent: Matt Frazel, Charles Smith Staff Present: Linda Lutz Others Present: Bill Romano, Romano Brothers Romano Brothers Presentation Bill Romano of Romano Brothers, and Evanston investment Firm, discussed his firm with the Board. As an Evanston business founded in 1962, Romano Brothers is a family owned firm with 17 employees. Generally they act as investment managers, and serve as brokers when it comes to stock and bond transactions. Mr. Romano stressed that they work with clients to develop a results oriented strategy that preserves the client's capital. In general Romano Brothers is a conservative firms that deals with stocks and bonds. They work in the stock market and with government agency securities. Currently they manage $450 million with the goal to manage wealth and maintain principle. Mr. Romano described their philosophy as treating their clients as if it were their (the Romano's) money. They determine the value of an investment and decide whether the price is a good one for longer term investment. Current non-profit clients include: United Way, Evanston Historical Society, Visiting Nurses Association, YMCA, and the Rotary Club of Evanston. Fees are a set amount: $1,000 base fee, plus .6% of assets up to $1 million. Ten percent of the profits that Romano Brothers would earn on the EEA account would be given back as a donation to the EEA each year. Fees are charges on a quarterly basis. There is a $3.75 charge for postage and handling on each transaction. Mr. Romano noted that they are an earning based company that buys on the basis of future earnings. They do not buy and sell a lot, rather they tend to hold investments. Typically Romano Brothers would select 10 -12 stocks in various Industries. They diversify so not all would be doing badly at one time. At least 100 shares are purchased. Romano Brothers does not invest in tobacco. Regarding socially responsible investing, Mr. Romano noted that 'rf you dig deep enough most Investments or large companies will have some kind of issue that you could find objectionable. He noted that some eco-friendly stocks and mutual funds are in the marketplace. Mr. Romano noted that 95% of the accounts under their management operate under their discretion. Monthly statements with dividends, interest, and money in and out of investment would be sent to the EEA. Romano Brothers would meet with the organization on a quarterly basis. The Board thanked Mr. Romano for his presentation. Investment Decision The Board discussed the current investment decision. Reflecting back on what Cleo Alexander had said during the workshop that it is important to have everyone on the Board involved and supportive of the investment decision. The Board decided to vote on an investment manager at the March meeting. Members unable to attend could relay their vote to Ms. Lutz prior to the meeting. As not all members were in attendance, the March agenda will include a recap of the Romano Brothers presentation. Draft If Administrative Budget for the EEA The Board discussed the draft expense budget for the EEA submitted by the Ecology Center Coordinator. It was agreed that the building rental fee of $500 per month seemed high. Ms. Lutz will investigate other rental and try to find a comparable situation. A second draft of the budget will be prepared for the March meeting. Regarding the computer fees. perhaps the EEA could upgrade or purchase a computer that would be used for EEA functions most notably membership, membership tracking, and donations. The goal of the EEA budget process is to arrive at a fairly accurate portrayal of the administrative costs of the organization. Another alternative would be to take a % of the operating costs of the Ecology Center as the administrative fee for the EEA. For example if the operating budget of the Ecology Center was $260,000, the EEA could be charged 8 - 10 % of that. 4n the other hand, a line item administrative budget may more accurately portray the actual organization costs and allow the EEA to economize in some areas as desired. Building Process The Board reviewed the history of the proposed renovation of the Ecology Center Including the memorandum to City Manager, Roger Crum stating that the EEA would be willing to fund the project. Ms. Bjornson noted that the memo's did not preclude reorganizing the current space. She noted that the goal is to better utilize the existing space, have a space that meets program needs, improve the appearance of the building, and serve the community better. The Board reiterated U's Interest in Interviewing the candidates for architectural services. Ms. Lutz will collect the responses from the City staff and set up the appropriate meeting. With business completed, the Board adjourned. Next Meeting The next full meeting of the EEA will be April 6, 1998. At the March 2 meeting of the Laud Arboretum Committee meeting, the EEA will convene a short meeting to vote on the selection of an Investment management firm. Pl%ectfully submitted, Li LR�tz E`ector Evanston Environment Board Minutes February 19, 1998 Draft -- Not Aoaroved Members: Tim Andruss. Mike Bell. Kim Capile. Judy Freitag. Bob Gemmell, Nick Greifer, Dan Hartnett. Elizabeth Schenkier. Matt TerMolen. Members Absent: Lucy Elam, Ralph Hovnanian, Sharon Lieberman Staff Present: Linda Lutz. Ecology Center Coordinator Others Present: Judy Elsass, League of Women Voters Observer January 1998 Minutes Corrections to the January 1998 minutes: ► Page 1. date change to January 15. 1998 ► Page 1 paragraph 3 change ethic to ethics • Page 3 paragraph 2 add Ms. Freitag to HHW sub -committee With the above corrections the Board approved the minutes of the January 1998 meeting. Partners for Clean Air Ms. Freitag reported that there are 280 Partners in the program. One goal is to encourage more partners for 1998. The USEPA is looking into voluntary emission credit trading program that will be a market base system where the end result will be more emission control without massive regulation. The Environment Board will work to bring the Partners program to other departments in the City. Accounting for emission control reduction remains a problem. Sustainable Practices The Board reviewed Ms. Lieberman's report. Three brochures (gypsy moth. t. healthy landscape, leaf blower ordinance) are on the Evanston web page. Ms. Lutz will contact the USDA for gypsy moth trap data compiled over the last several years. Ms. Schenkier reported that she had contacted Bob Faitz and Sandra Conyers in the Purchasing Division of the City of Evanston. Currently the City tries to purchase environmentally friendly products. Office machines with cartridges are generally recycled, as is office paper. Mr. Andruss is researching the federal specification template that has the EPA requirements. The Board would like to use this as a comparison with City purchasing policies. Mr. Andruss also reported that the Golf Superintendent's workshop will be held Wednesday, March 11th. Regarding nuisance wildlife, Mr. Andruss will get the name of a biologist that may be able to help the nuisance wildlife task force. The organization, Safer Pest Control Project. will conduct a workshop on pesticide use in public places at the Ecology Center on February 26th. Parks Division staff will be attending. Household Hazardous Waste Ms. Freitag went over a chart of responsibilities associated with the Household Hazardous Waste Day. Members will volunteer for assignments. As the time approaches information can be put on the City's web page. Advertising needs to include schools, churches. community centers. media. and Farmer's Market. Mr. Bell told the Board about a green bucks program where volunteers earn green bucks that can be turned in for things such as concerts. He will bring the Board more information on the program. Energy Policy Ms. Greifer reviewed the latest information on the complex de -regulation bill. Some changes may affect municipalities by 1999 or 2000. Leaf Blowers Mr. Gemmell reported that he and Mr. TerMolen attended the Administrative and Public Works Committee (APW) meeting. The committee thanked the Board for their work and directed staff to draft an ordinance on licensing lawn care services. One problematic issue was the issuance of tickets for multiple violations. This year the Board's suggestion is to ticket all offenders; warnings will no longer be given. The APW committee approved the continuation of the leaf blower ordinance. Quarterly Sanitation Report The Board discussed the quarterly sanitation report noting that prices are still very depressed for residential mixed paper. Newspaper is stable; but there are few buyers. Waste i&W, a weekly paper of the industry, has a commodity pricing report. NEXT MEETING The next meeting of the Evanston Environment Board will be Thursday, March 19. 1998 at 7:30 PM in room 3650 of the Evanston Civic Center. Respectfully submitted, Linda Lutz Ecology Center Coordinator • Evanston Environment Board Minutes March 19,1998 Draft —Not ADDroved Members: Tim Andruss, Mike Bell, Lucy Elam, Judy Freitag, Bob Gemmell, Dan Hartnett, Sharon Lieberman, Matt TerMolen Members Absent: Kim Capile, Ralph Hovnanian, Bess Schenkier Staff Present: Linda Lutz, Ecology Center Coordinator Paul D'Agostino, Superintendent Parks/Forestry Others Present: Judy Elsass February 1998 Minutes The Board approved the minutes of the February 19, 1998 meeting with the following correction: • Under Sustainable Practices: change from three brochures to two brochures. Integrated Pest Management The Board thanked Paul D'Agostino, Superintendent of Parks/Forestry for coming to the Environment Board meeting and asked that he outline the current practices he uses with the IPM program as well as efforts to reduce pesticide use. Mr. D'Agostino explained that the Merrick Rose Garden is the only City park area with regular use of fungicides. Over 2,000 roses in a small space has required the use of fungicides. Mr. D'Agostino explained that he has been able to change the cultural practices of his work force, primarily through hiring new gardeners that have degrees in Horticulture or Turf Science. Aeration and use of organic fertilizers has improved the turf, e.g. reduced weeds and increased grass, especially on the ball fields. Park areas with a high amount of dandelions and clover present problems. The turf is gone and cultural practice won't work. In this case Mr. D'Agostino may select a chemical solution. Currently he has $3,000 budgeted for chemicals for • all the public space under his supervision. When chemicals are used it is usually a one time application followed by cultural practices to promote healthy turf. When areas receive a chemical application the area is posted 24 hours prior and • for 48 hours after the application In compliance with regulations. Complaints received by Mr. D'Agostino are usually regarding dandelions (60% of complaints) while the remaining 40% concern pesticide use. Residences that hire a lawn service are aggravated by dandelions from an adjacent park or lawn. Ms. Lieberman suggested that the Parks/Forestry Division publicize the intent of the division (the reduction in use of pesticides) and the strategy that the Division uses. When an application of chemicals Is used it Is generally considered a one time practice that will prepare an area for long-time reduction in chemical use. Some public areas are contracted out to lawncare services. Over the last couple of years equipment upgrades and new personnel have allowed the division to do more such as reducing the mowing cycle from 12 - 14 days down to a week. New mowers mulch as they go. Outside consultants have come in and observed the division at work and made efficiency changes. Hard to cut areas have been wood- chipped reducing the need for small hand push lawnmowers. The Board complimented Mr. D'Agostino on his implementation of the IPM strategy and indicated that they would like to comment in a public way on the ParkslForestry Division's practices. Ms. Lieberman will draft a memo for distribution to the Human Services Committee commending the Parks/Forestry Division for their IPM strategy. Charcoal Bins Mr. D'Agostino's crews will be installing 8 charcoal bins in the lake front area this spring from Clark Street to just north of South Boulevard. Large groups of picnic tables will be divided so each grill area that has picnic tables will have charcoal bins. Additionally Twiggs and Harbard parks will have bins. Picnic permits are required, signage will be in English and Spanish, and ashes will be emptied and taken to the compost site. The Board was pleased to hear that the charcoal bins will be installed. Tree Trimming Mr. D'Agostino reported that no complaints have been received on ComEd tree trimming since the proposed Tree Preservation Ordinance was tabled. v Partners for Clean Air Ms. Freitag suggested that there be a kick-off for Partners for Clean Air. Mr. D'Agostino agreed and will set up a date. Gypsy Moth The Board discussed the need to do some education In light of the 1997 moth counts. Mr. Gemmeli contributed an article on Gypsy Moths Ms. Lutz reviewed Information from the USDA regarding the tremendous influx of gypsy moths in 1997. Public education seems Imperative. Information should be sent to the web site as well as cable TV. Leaf Blower Ordinance The Board noted that the City Council minutes of February 23, 1998 approved the continuation of the Leaf Blower ordinance. The one year sunset provision was deleted and the ordinance will continue to be in effect. The Council directed staff to issue one warning and then institute the fine structure. The Board will continue to do a yearly analysis of the enforcement. Ms. Lutz reported that the licensing of lawn care services, while considered a good idea, will not be implemented due to a lack of funds for enforcement and iadministration. Recycling Facility The Board indicated interest in why the Administration and Public Works Committee is looking at the Recycling Center operation. Profits are down, the work force is problematic, and the notion of contracting out the service has been raised. The volume of goods recycled is low compared to contracted operations which are generally larger. The Board noted that people in other communities seem to be able to recycle more items than Evanston. Mr. Gemmell said Northwestern has a recycling program; he considers it problematic from the user standpoint. The Board requested Ms. Lutz invite Max Rubin, Interim Public Works director to the April Board meeting to discuss the issue. Sustainable Practices Ms. Lieberman reported that her committee has a good template on IPM reduction for schools. She also has information on the U.S. Green Building Council that promotes environmentally sound building design. Mr. Bell has additional information on the Green Construction Council which he will present to the Board. Household Hazardous Waste Collection Ms. Freitag developed a sign-up list. Packets of printed materials will be made up prior to June 6th. Ms. Lutz and Max Rubin will be meeting with Kathy Davis from the IEPA to look at possible sites and determine the most workable site. The Board agreed that the Fire Department should be Involved. Mr. Hartnett will develop a letter to be sent to citizens through public education forums, clergy, and environmental organizations. Golf Course Mr. Andruss reported that he attended that workshop for golf course superintendents and noted a growing trend In new and enlightened practices, Involvement with the Audubon certification process, organic methods, and environmental enhancements. There appears to be an acceptance of new methods, habitat creation, and stabilization of river banks. Green Bucks Foundation • Mr. Bell presented some Information on the Green Bucks Foundation which will be distributed to Board members. NEXT MEETING The next meeting of the Evanston Environment Board will be Thursday, April 16, 1998 at 7:30 PM in room 3650 of the Evanston Civic Center. Respectfully submitted, Linda Lutz Ecology Center Coordinator LJ DRAFT - not aooroved EVANSTON ENVIRONMENTAL ASSOCIATION Special Board Meeting March 26, 199% 7:20 PM BOARD MEMBERS PRESENT: Marti Bjornson Patricia Frank Matt Frazel Irene Gregory . Emerson Nagel John Singleton BOARD MEMBERS ABSENT: Charles Smith STAFF MEMBERS PRESENT: Linda Lutz OTHERS PRESENT: Bob Nagel Bill Romano Investment Management Discussion Mr. Romano reviewed the EEA current portfolio. Several factors affecting new investment strategies will be the Ecology Center building renovation and the yearly payment to the City of Evanston for administrative services (approximately $22,000). Mr. Romano noted that the market is quite high. It's important to look at price and value and determine, Is it worth it? Mr. Romano cautioned that it's important to hedge our investments; we should be buying quality and let time add the value. In essence, the EEA will structure its own mutual fund. Generally, Mr. Romano said, the big stocks are moving up and will do so over the long run. The EEA is not in dire need of money, and has several options such as doing additional fundraising, that will allow the EEA to wait for investment value to be realized. It was generally determined that with the current building schedule, the maturing Treasury Bills can be used as cash for the renovation. Mr. Romano questioned the scope of the Ecology Center renovation. Would it be like most projects that just keep growing? The Board explained that it was prepared to be disciplined and that they were determined to spend no more than what they originally designated which was $200,000. INVESTMENT POLICY Mr. Romano presented a list of possible Investments and asked the Board if there were any that would pose a problem for the Board. Throughout the discussion he stressed the importance of having an updated EEA investment policy. Regarding environmental issues both the Board and Mr. Romano agreed that with most companies, if you go deep enough, there will be an environmental issue. Generally the Board would like: ► To invest in a responsible way to get the best return ► To make some basic environmental choices with stocks ► Not to invest in sin stocks (alcohol, tobacco) ► Not to invest in direct chemical manufacturing stocks ► Not to invest in companies that overtly destroy hardwood forests, urban water supply, etc ► Create an investment policy that reflects the Board's basic directions Mr. Romano explained that when he looks for issues such as environmental ones, he checks the company and its major subsidiaries. One of the first things that the Board needs to tackle is development of an investment policy. The EEA does have an investment policy that is focused on the previous investment strategy. Mr. Romano will send the Board an example of an investment policy. The Board will need to develop a policy to direct investments as well as approve a corporate resolution in order to set up an account with Romano Brothers. The investment policy should have 3 - 4 guidelines that will provide the philosophical foundation for Mr. Romano to manage our investments. Mr. Frazel is going to contact the Nature Conservancy for their investment policy guidelines. Mr. Frazel moved, seconded by Ms. Frank to proceed with determining the investment policy and providing Mr. Romano with information on which to base the EEA investment strategy. Motion approved. The EEA will meet on April 6th to develop and finish the EEA investment guidelines. Ms. Lutz will forward to Mr. Romano. f .. The Board agreed that the Corporate Resolution should state that Ms. Nagel (as Vice - President), Mr. Singleton (as President), and Mr. Frazel (as treasurer) can commit to investments on the Board's behalf. Written authorization with 2 signatures will be required to withdraw any funds. Mr. Romano noted that dividends on any investments will be placed in a mutual fund. Monthly account statements will be sent to Ms. Lutz and the EEA's accountant, if desired. Next Meeting The next meeting of the EEA will be Monday, April 6, 1998 at 7:00 PM at the Evanston Ecology Center. Respectfully submitted, Linda Lutz I f Evanston Environment Board Minutes April 16, 1998 Draft — Not Approved Members present: Judy Freitag, Bob Gemmell, Nick Griefer, Dan Hartnett, Sharon Lieberman, Bess Schenkier, Matt TerMolen Members Absent: Lucy Elam, Tim Andruss, Mike Bell, Kim Capile, Ralph Hovnanian Staff Present: Linda Lutz, Ecology Center Coordinator Max Rubin, Director of Facilities Management Interim Director of Public Works Mr. Hartnett introduced Max Rubin, Director of Facilities Management and interim Director of Public Works. Mr. Hartnett thanked Mr. Rubin and noted that the Board appreciated his willingness to talk with the Board. Recycling Center Mr. Rubin noted that the Recycling Center has undergone tremendous change over the last several years. In 1994, 8500 tons of materials were processed with sales of $472,000 saving $381,000 in landfill costs. The 1997 figures Indicate that 6500 tons of material were processed with sales of $235,000 and landfill savings of $290,000. The entire recycling program has lost two million dollars since its inception in 1991. Currently corrugated cardboard at $60 - $80 a ton is the most valuable commodity collected. Mr. Rubin noted that operation costs of the Recycling Center are $620,000 a year. When the Recycling Center was built, there were 2 options: pickup and process recyclables in Evanston, or contract out to a recycling service. Service in Evanston costs $5.43 per stop/per month (there are 18,800 stops). Skokie, on the other hand with a contracted service, pays $2.83 per stop per month. Current bidding indicates that a new contract would average $3.25 per stop per month. The current situation presents a dilemma for the City. The City will be looking at the Recycling Center and making a decision on the operation by next budget year. Mr. Rubin Indicated he had visited the site in Elk Grove Village where the Chicago Blue Bag recycling program is processed. The mechanized operation is fast, reliable, and can accomodate large amounts of material. The Evanston operation has 15 people hand sorting the recyclable materials. Mixing of materials happens especially with glass. Mixing materials contaminants the product for sale, reducing its value. Should the City decide to change the recycling program, the current building could be renovated for another use. Mr. Gemmell suggested considering a household hazardous waste site permanent facility. Mr. Rubin indicated that a decision on the Recycling Center should occur in the next month. Mr. Rubin suggested that the Board come to the meeting of the Administration and Public Works Committee (APW) in June when the Recycling Center will be on the agenda for consideration. Partners for Clean Air The Board explained the Partners for Clean Air program and recommended that Mr. Rubin consider possible application for the Sanitation and Streets Division. Mr. Rubin suggested that it might be difficult to make significant modifications because the crews work 4 day work weeks and have a specified number of loads and trips to make to the landfill. Changes in operation could be difficult. Vapor Recovery System Mr. Rubin indicated that plans were underway for a vapor recovery system with compliance by December 1998. Gasoline pumps and underground storage tanks are in the process of being replaced to meet the new standards. Every indication suggests that the work will be completed by November 1998. Mr. Rubin indicated the Kathleen Radick of the Service Center has investigated altemative fuel use. She is also considering reducing the fleet, going to smaller cars, and is aware of trends in the industry. The Fire Department is considering going to smaller cars. Ms. Lieberman indicated the importance of keeping equipment in good working order to reduce pollution and adhere to the EPA regulations. She also said that it's important the contractors doing City business should adhere to good maintenance practices on their vehicles. Motors should not idle in an effort to reduce particulate matter. Currently Cook Count Environmental Control Board has specifications on particulate matter. Integrated Pest Management Ms. Lieberman asked Mr. Rubin what practices the City of Evanston follows in terms of integrated pest management. Mr. Rubin said the City has a licensed contractor on a schedule. There is some monthly spraying with postings. Mr. Evanston Environment Board Minutes July 16, 1998 Draft -Not ADProved Members Present: Tim Andruss, Lucy Elam, Judy Elass, Bob Gemmel[, Dan Hartnett, Sharon Lieberman, Matt TerMolen Members Absent: Judy Freitag, Nick Gre[fer, Ralph Hovanian, Elizabeth Schenkier Staff Present: Karen Taira, Environmental Educator (Ecology Center) March 1998 Minutes Approved with the following corrections: Members: should read Members Present: Under Integrated Pest Management: The Parks/Forestry Division are only considering contracting lawn services as an alternative, it does not currently contract. Under Charcoal Bins: Change Harbard park to Harbert May 1998 Minutes Approved with the following correction: Members absent, add Dan Hartnett June 1998 Minutes Approved with following correction: Under Household Hazardous Waste Collection Day: Should read bigger signs for traffic routing posted..., so it will be clearer to future organizers Household Hazardous Waste Collection The board compared the 1994 and 1998 collection statistics. The number of 25 gallon containers went up significantly (from 205 to 301). The number of multiple household drop-offs increased (from 150 to 529). The most encouraging increase was in the cost per household (from $51.93 to $39.34), although there is confusion as to how the eligible households are determined, as they were up from 20,000 in 1994 to 29,164 in 1998. It was decided that a press release with the statistics should be sent out. Important points to be noted are: how sites are chosen and by whom, how people hear about the collection, and numbers regarding what was collected and how much. Mr. TerMolen will write and sen press release. It was decided that Mr. TerMolen, Mr. Hartnett, and Ms. Lutz will coordinate a presentation and meet with the City Council. and see that they are properly emptied. Mr. TerMolen will write and send the memo on behalf of the board highlighting these points. Mr. TerMolen suggested that the board be alerted to the potential problem of the Asian beetle. This pest is currently very problematic in the Ravenswood neighborhood of Chicago. An article appears in the June 16 Chicago Tribune. Respectfully submitted by Karen Taira Rubin said he would get information from Joel Wells, Civic Center manager, regarding pesticide use. Currently Anderson Pest Control has the Civic Center contract for pest control. Ms. Lieberman emphasized that areas where children are present should be carefully reviewed when it comes to the use of pesticides. t Mr. Rubin noted that food on desks was a major problem. However, if the Issue was presented that cleaner sanitation would reduce the "need" for pesticides, perhaps people would attend more to sanitation details. Audubon Golf Course Program The Audubon Golf Course program was discussed. Mr. Rubin invited the Board to attend a meeting of the Peter Jans Golf Course Board to discuss the Idea of certification in the Audubon program. The Golf Course Board meets the 4th Thursday of the month at 5:30 PM. The Peter Jans Golf Course is leased to the City of Evanston and Is subleased to the Golf Course Board. Eleven (11) holes of the course are in Evanston and seven (7) are in Wilmette. Household Hazardous Waste Collection Day Mr. Rubin expressed support for the Household Hazardous waste collection day. Both he and Ms. Lutz met with Kathy Davis of the iEPA and confirmed the Civic Center site. Details should be forwarded to Mr. Rubin's office. Advertisement for the Collection Day could be on the cable station, put on the web site through the Library, in schools, and the media. With the discussion complete the Board agreed to hold the regular Board agenda until the May 1998 meeting due to the lateness of the hour. NEXT MEETING The next meeting of the Evanston Environment Board will be Thursday, May 21, 1998 at 7:30 PM In room 3650 of the Evanston Civic Center. Respectfully submitted, k-t L&A, 1^'lv Linda Lutz Ecology Center Coordinator Evanston Environment Board Minutes May 21, 1998 Draft —Not Awroved Members present: Bob Gemmell, Nick Griefer, Sharon Lieberman, Bess Schenkier, Malt TerMolen Members Absent: Tim Andruss, Mike Bell, Kim Capile, Lucy Elam, Judy Freitag, Ralph Hovnanian Staff Present: Linda Lutz, Ecology Center Coordinator There was not a quorum present. A short discussion was held on the upcoming Household Hazardous waste collection day. NEXT MEETING The next meeting of the Evanston Environment Board will be Thursday, June 18, 1998 at 7:30 PM in room 3650 of the Evanston Civic Center. Respectfully submitted, Linda Lutz Ecology Center Coordinator Evanston Environment Board Minutes June 18, 1998 Draft — Not Approved Members present: Bob Gemmell, Nick Griefer, Dan Hartnett, Sharon Lieberman, Bess Schenkler, Matt TerMolen Members Absent: Tim Andruss, Lucy Elam, Judy Freitag, Ralph Hovnanian Staff Present: Linda Lutz, Ecology Center Coordinator Minutes The Board will review the minutes of the April meeting in July. Copies will be Included in the July 1998 packet. Household Hazardous Waste Collection Day Tentative Information on the HHW Collection Day indicated 300 barrels of waste were collected at the cost of $68,000 for processing. The IEPA picks up the cost of the collection. Collection data will be available at the July meeting. Generally the wait in line was 20 minutes. The smell was a little caustic between fumes and car exhaust. The Board noted that there were lots of people from other communities. Results should be sent to the Evanston Review. Mr. TerMoien will do a press release. For the next collection: • Bigger signs posted at appropriate locations on the collection day " Encourage people to car pool, bring a friend or neighbors things ' Get support from other City Departments: write a letter to City Government asking for cooperation from other departments • Try to get the Farmer's market site; the Civic Center worked but it was tight and 1 of the 2 lines had to be closed when barrels were full. More space might have allowed the double line to continue uninterrupted Partners for Clean Air The Board generally agreed that there is less of a commitment by the City for the The Board general sense Is that the ordinance Is not really being enforced as it's possible to see and hear many violations around town. The Board questioned whether City workers, other than the Police, could be used for enforcement of the ordinance. Perhaps more responsibility should be shifted to home owners on enforcement of the leaf blower ordinance as the homeowner is responsible for hiring the lawn care service. Home owners could be given leaflets. The Board's concern Is that there is not enough compliance. August Meeting The Board decided not to have an August meeting as there are no pressing Issues scheduled for the Board. NEXT MEETING The next meeting of the Evanston Environment Board will be Thursday, July 16, 1998 at 7:30 PM In room 3650 of the Evanston Civic Center. Respectfully submitted, Linda Lutz Ecology Center Coordinator Partners for Clean Air program. The Board will need to work with the City leadership for change. Charcoal Bins The Board suggested stenciling a sign on the charcoal bins that says; For Charcoal Only. Ms. Lutz will pass the suggestion along to the Parks Division. People are throwing garbage In the charcoal bins. The Board thought the redone grilling/picnicking areas along the lakefront are greatl Perhaps a brochure regarding the charcoal bins could be sent when picnic permits are sent out. Additional literature could be kept at the beach office. Integrated Pest Management Ms. Lieberman discussed the Board's memo applauding the efforts of Paul D'Agostino regarding an IPM policy. The Board decided to leave out the section on the Partners for Clean Air program because recognition had already been done for the program. Ms. Lutz will follow up with the commendation to City Council and the Mayor. Ms. Lieberman reviewed a letter received from Joel Wells of the Facilities Management staff. Anderson Pest Control is used by the City in the Civic Center. The letter said that IPM was used and that a representative from Anderson will be happy to meet with the Board. Ms. Lieberman will schedule a meeting. Ms. Lieberman raised a concern about the recreation centers and the use of pesticides. This is particularly important as most centers have lots of children in their programs. The school district has shifted the bidding process for the pesticide use contract. Ms. Lieberman and Ms. Schlenker will meet with Theresa O'Neill, business manager for the district. The bid comes up in 1999 and details on particular issues should be worked out before May 1999 when the School Board votes on the new contract. Leaf Blowers Ms. Lutz has not received any police reports regarding the leaf blower ordinance responses. She will follow up with the Police Department. The reports are used to summarize the enforcement of the ordinance for City Council. Evanston Environment Board Minutes September 17,1998 Draft —Not Anoroved Members Present: Bob Gemmell, Nick Greifer, Dan Hartnett, Sharon Lieberman, Matt TerMolen Members Absent: Lucy Elam, Judy Freitag, Ralph Hovanian, Elizabeth Schenkier Staff Present: Linda Lutz, Ecology Center Coordinator Others Present: Mark O'Hara, Branch Manager, Anderson Pest Control Dave Shangle, Technical Director, Anderson Pest Control July 1998 Minutes Approved with the following corrections: Under Sustainable practices Committee; From IPM does no aggressive, to School District #65 does no aggressive, Under HHW Collection, from sen press release to send press, and under Partners for Clean Air; from Ozone to ozone. Integrated Pest Management Ms. Lieberman introduced Mark O'Hara and Dave Shangle from Anderson Pest Control. The Board requested information on how Anderson services City owned buildings. Mr. O'Hara noted that the Fire, Police, Public Works, Engineering, and Civic Center are generally serviced monthly. The Animal Shelter is serviced twice a month. Types of service vary. Recreation Centers are not done. Mr. O'Hara said that Anderson does structural pest control. He would like to use the least invasive approach; but clients do not always want this. Mr. Shangle noted that the Anderson training program helps to reduce insurance costs as well as to be a better help to customers. One problem that the pest control industry faces is that applications were done on a routine basis and many customers expect that. A major goal is to have less active ingredient near people. Anderson encourages inspections of the facility with an emphasis on what is causing the problem. It's a basic modified integrated pest management program. Seven or eight years ago they began concentrating on solving the problems that cause the pests to be there. This approach is better received now that it was initially. Goals are to identify the problem, and not using pesticides. Now long term baits (gel based) will take from 2 - 6 weeks to solve the problem. Some clients want it solved immediately; and in most cases the pest problem will return. , Irr iII }J t ' rI}•�-� �.-I'`t, � �� i t`I�-_, ii •11 .__'_JL_-1�.-._'.�I r.__1��`,_ \_��'�•. +�•.�a_�_.-a ,- -_- - __ _ _ - • GRANT STRI=ET PL tu IOYES STREET !r "�,• �" CITY OF: EVANSTON TREE TRANSPLANT PLAN DePartment of Parks /Forestry3 Recreation 2100 Ridge Avenue Evanston, Illinois 60201 LADD ARBORETUM 0Ar[ REWS,ONs DArE vRo�crda i txuws` er �•EC!<EO 6Y � in There is no standard procedure within the City. Some requests for service go through the Facilities Management office while other buildings call up an request service. Routine service involves checking with the contact person, reviewing problem areas from the past, and inspecting problem areas. With Police and Fire general service calls are $30; generally labor with low material usage. The animal shelter has great food sources for pests and is serviced more regularly. Economically an integrated pest management is cheaper. IPM is pest specific; preventative methods are different for different pests and situations. Both Mr. O'Hara and Mr. Shangle noted that it takes awhile to get people's practices to change. Food left in work areas attracts pests. In general newer buildings have fewer insect problems. Business owners tend to fix problem areas that may be the cause of insect problems; institutions such as schools do not fix things in a timely basis. Generally you will be paying out money; it may be for material costs to fix structural problems or spray applications. An IPM program involves constant decision making. Initially the costs may be different (especially if you are fixing things), but in the long run IPM will save money. Older areas, particularly ones with trees, have more ants and ant related problems. The Civic Center is an older building and has water type insects occasionally. Baiting is done at building entrances. Material costs are low; most cost involves labor. Anderson's operating budget has 5% allocated for chemicals. Records of chemical uses are kept for 5 years. Most costs are service and labor. Anderson's suggestion for the best working relationship would be: 1. Meet with the person directly responsible (IPM coordinator) 2. Work with the training and education program set up with Anderson 3. Review written reports from each facility 4. Have ail reports go through one person 5. Technicians work with individuals to figure out what to do Sustainable Practices Committee The Board discussed mosquito abatement. Ms. Lutz will review the files and distribute information to the Board. Leaf Blower Mr. Gemmell reviewed police reports that were sent by the Police Department. The North section has the most calls/reports of leaf blower use. It does not look like any tickets have been issued. Next Meeting The next meeting of the Environment Board will be Thursday, October 15th, at 7.30 PM in room 3650 of the Evanston Civic Center. Respectfully submitted by LINDA LUTZ t I � II'•: ij �-Il�I---�I_JI-�_--J'!- _- -- �.�•. __�___ _sue._ u, _ GRANT STREET rr. _ t'� f: l ( • - jl_. -r : i I -- -_I . ~-- -----� p----I�-��--�� Ij +i � pl - I ---;- i - - . -�� ,t- h I• � 'I I _ll - ---- •,I �----- —� .:—__—._._ -.: _.-- -_ i (97' t . � ._) . t ILIJ i j5TTL-'_ I� � �0°�� r jI -1 G NOYES STREET _ N` 1 �I x� • fr CITY OF EVANSTON Department of Parks ! Forestry d Racreatlon 2100 Ridge Avenue Evanston, 11knois 60201 TREE TRANSPLANT PLAN LADD ARBORETUM P.,i � REYrighf Wf[- +AUIEC,' q•ECn(pI - Evanston Environment Board Minutes October 15,1998 Draft -Not Aacroved Members Present: Judy Freitag, Bob Gemmell, Dan Hartnett, Matt TerMolen Members Absent: Tim Andruss, Lucy Elam, Ralph Hovanian, Sharon . Lieberman, Elizabeth Schenkier, Matt TerMoten Staff Present: Linda Lutz, Ecology Center Coordinator Quorum The Board did not have an official quorum for the October 15, 1998 meeting. No decisions or Board business was conducted. Next Meeting The next meeting of the Environment Board will be Thursday, November 19, at 7:30 PM in room 3650 of the Evanston Civic Center. Respectfully submitted by LINDA LUTZ Evanston Environment Board Minutes October 16,1998 Draft —Not Apipmed Members Present: Judy Freitag, Bob Gemmell, Dan Hartnett, Matt TerMolen Members Absent: Tim Andruss, Lucy Elam, Ralph Hovanian, Sharon Lieberman, Elizabeth Schenkier, Matt TerMolen Staff Present: Linda Lutz, Ecology Center Coordinator Quorum The Board did not have an official quorum for the October 15, 1998 meeting. No decisions or Board business was conducted. Next Meeting The next meeting of the Environment Board will be Thursday, November 19, at 7:30 PM In room 3650 of the Evanston Civic Center. RespecHully submitted by LINDA LUTZ �J GRANT STREET —f — �L_JL_�lL.:�.�.�*• �Ir JI;-I:....,I _ -_ �: f �. p NOYES STREET .. , .I r.r tr � - II� •�• n+ " /• `mil JI � , CITY OF EVANSTON TREE TRANSPLANT PLAN °"" I """""° Department of Parka / Fomstry 3 ReueaUon r V00 Ridge avenue Evanston, tnktWs GON1 LADD ARBORETUM t ` f� ]• 1 1 • . I • SC+4t t1W W 71 I "'W" sk*E7 No pft" 7 Na I �wN Ov _2 c"Ecimou Evanston Environment Board Minutes November 19, 1998 ]Draft -Not Approved Members Present: Lucy Elam, Judy Freitag, Bob Gemmell, Dan Hartnett, Sharon Lieberman, Bess Schenkier Members Absent: Tim Andruss, LeRoy Davis, Ralph Hovanian, Matt TerMolen Staff Present: Linda Lutz, Ecology Center Coordinator October 1998 Minutes Ms. Lutz will have the October 1998 meeting minutes at the December Environment Board meeting. Partners for Clean Air Ms. Freitag had no new information to report. The IEPA update will be sent out with the December packets. Sustainable Practices Committee Ms. Lieberman reviewed with the Board the Comprehensive General Plan being proposed by the Plan Commission. Ms. Lieberman attended the 3 public hearings as a representative of the Environment Board. She noted that the suggestions she raised at the public meetings were incorporated into the plan. On November 11, 1998, Ms. Lieberman attended a meeting where the draft of the Comprehensive General Plan was discussed. She thanked the Plan Commission fur the opportunity to be part of the Comprehensive General Plan. Ms. Lieberman presented some suggested changes to the Plan's language and the Board approved Ms. Lieberman presenting those changes directly to the Plan Commission as suggestions from the Environment Board. The Board discussed mosquito abatement. Ms. Lutz will review the files and distribute information to the Board. Leaf Blower Mr. Gemmell noted that there is no clear way of being aware of the leaf blower ordinance. The Board asked for additional information on leaf and tree limb collection. Recycling Services Mr. Hartnett noted that the Environment Board was not contacted regarding the recycling contract for recycling services. The Board discussed the history of recycling in Evanston and the Board's involvement from the beginning. Mr. Hartnett noted that the real difference in the alternative service providers appeared to be the difference in keeping the recycling pick-ups as both alley and curbside, and the curbside only pick up. 1999 Meeting Schedule The Board discussed meeting dates for 1999 and agreed to continue to meet on the 3rd Thursday of each month. Environment Board Chairman Mr. Hartnett announced that it was time to elect a chairman for the Board for 1999. The newly elected chairman will preside as chairman beginning with the January 1999 meeting. Integrated Pest Management Ms. Lutz reported that the Ecology Center is working with Anderson Pest Control to do an integrated pest management program for the Ecology Center to deal with the seasonal infestation of mice. Door sweeps were added to the entrance doors to eliminate small entrances into the building as well as clean-up and removal of food sources from the floor. It has been a good experience. Next Meeting The next meeting of the Environment Board will be Thursday, December 171h, at 7:30 PM in room 3650 of the Evanston Civic Center. Respectfully submitted by LINDA LUTZ Evanston Environment Board Minutes November 19,1998 Draft —Not Awroved Members Present: Lucy Elam, Judy Freitag, Bob Gemmell, Dan Hartnett, Sharon Lieberman, Bess Schenkier Members Absent: Tim Andruss, LeRoy Davis, Ralph Hovanian, Matt TerMolen Staff Present: Linda Lutz, Ecology Center Coordinator October 1998 Minutes Ms. Lutz will have the October 1998 meeting minutes at the December Environment Board meeting. Partners for Clean Air Ms. Freitag had no new Information to report. The IEPA update will be sent out with the December packets. Sustainable Practices Committee Ms. Lieberman reviewed with the Board the Comprehensive General Plan being proposed by the Plan Commission. Ms. Lieberman attended the 3 public hearings as a representative of the Environment Board. She noted that the suggestions she raised at the public meetings were incorporated into the plan. On November 11, 1998, Ms. Lieberman attended a meeting where the draft of the Comprehensive General Plan was discussed. She thanked the Plan Commission for the opportunity to be part of the Comprehensive General Plan. Ms. Lieberman presented some suggested changes to the Plan's language and the Board approved Ms. Lieberman presenting those changes directly to the Plan Commission as suggestions from the Environment Board. The Board discussed mosquito abatement. Ms. Lutz will review the files and distribute information to the Board. Leaf Blower Mr. Gemmell noted that there is no clear way of being aware of the leaf blower ordinance, The Board asked for additional information on leaf and tree limb collection. Recycling Services 4 .GRANT STREET FT JL-JL-:-1]L --JL W_- , _ Z _ LU = 4� . . u I � `G • NOYES STREET Co [.a r L'• y o r CITY OF EVANSTON Department of Parks 1 Forestry 6 Recreation 2100 Ridge Avenue Evanston, Mnols 60201 TREE TRAN LADD AF � �'{ > t;1 ' ti � r �l�s�`• ;S a .�. . r Mr. Hartnett noted that the Environment Board was not contacted regarding the recycling contract for recycling services. The Board discussed the history of recycling in Evanston and the Board's involvement from the beginning. Mr. Hartnett noted that the real difference in the alternative service providers appeared to be the difference in keeping the recycling pick-ups as both alley and curbside, and the curbside only pick up. 1999 Meeting Schedule The Board discussed meeting dates for 1999 and agreed to continue to meet on the 3rd Thursday of each month. Environment Board Chairman Mr. Hartnett announced that it was time to elect a chairman for the Board for 1999. The newly elected chairman will preside as chairman beginning with the January 1999 meeting. Integrated Pest Management Ms. Lutz reported that the Ecology Center is working with Anderson Pest Control to do an integrated pest management program for the Ecology Center to deal with the seasonal infestation of mice. Door sweeps were added to the entrance doors to eliminate small entrances into the building as well as clean-up and removal of food sources from the floor. It has been a good experience. Next Meeting The next meeting of the Environment Board will be Thursday, December 17th, at 7:30 PM In room 3650 of the Evanston Civic Center. Respectfully submitted by LINDA LUTZ ' 3•.� ��t 1T STREET +I II �j Jj II �Jl� T',1fTF It i]r- • '�1 -- { �; L aiMfylV/ •.�..wr • . - 110 O • • 1 O J�0 } TREE TRANSPLANT PLAN larreaUon LADD ARBORETUM GAR PAWW" I[jF[1'''I • i iGLE Itin i I 1 GAR 1 I VZ M 1 SHEET 11G. PpOJECT}10. , MAW" NY 1 am 1-2 ' CHECKED •Y I 1• Evanston Environment Board Minutes December 19, 1998 Draft —Not Approved Members Present: Tim Andruss, Lucy Elam, Bob Gemmell, Dan Hartnett, Sharon Lieberman, Matt TerMolen Members Absent: Judy Freitag, Leroy Davis, Ralph Hovanian, Bess Scheinker Others Present: Matt Hammer Staff Present: Linda Lutz, Ecology Center Coordinator November 1998 Minutes The Board noted the minutes of the October 1998 meeting (a quorum was not present). The Board approved the minutes of the November 19, 1998 meeting with the following addition to the section on recycling services: Because potential vendors proposed to increase the kinds of materials for recycling, there did not seem to be an environmental issue with this procurement. Recycling Services The Board expressed interest in increasing the number of items that will be picked up as recycling in the new agreement that is being negotiated by the City. Mr. TerMolen will contact Pat Casey, Budget Director, to confirm what additional items may be picked up under the new recycling contract, as well as expressing the Board's interest in having residents be able to recycle more items. Partners for Clean Air Mr. TerMolen read information on new rules regarding the distance a compost pile can be in relation to schools and athletic facilities. The Board discussed the ruling and determined the regulations must be a reaction to the odor of the compost and the question of whether the compost odor is harmful. The EPA regulates the City's compost operation. Some odor treatment of the compost pile is done. Ms. Lutz will inquire regarding what compound is used by the City for odor suppression. Ms. Elam reviewed the packet on Partners for Clean Air compiled by Ms. Freitag. The packet included information on the pollution standards index, ozone levels on exceeding days, estimated emission reduction, and a Partners for Clean Air 1999 work plan. Ozone levels in Illinois and Indiana appear to be lower that the standards. Lake effect wind shifts can cause pollution to be blown inland. Prevailing winds are easterly. Michigan levels are higher; there is enough time for the reactive change to ozone. Ms. Elam will be writing an article on ozone for the local paper. She will investigate questions raised by the Board. In general permits underestimate pollution production. Partners in the program may have a tendency to over -inflate their reduction in emissions production. The Partners program reported an estimated 20.71 tons of emission reduction on the 9 ozone action days. Air emissions are difficult to track accurately; water emissions are more easily tracked. Sustainable Practices Committee Ms. Lieberman received a letter from the Safer Pest Control Project. They were organizing a temporary Board and incorporating as a 501 (c)(3) status. Ms. Lieberman, as a member of the Environment Board, was invited to be on the temporary Board. Mr. Andruss tracked down the certification booklet for the Audubon Golf Course program. The Board agreed it was important to contact the Peter Jans Golf Course. Mr. Gemmell suggested walking the course to see how close the course may come into compliance with the standards of the Audubon Program and identify how the Board can help. The Board may want to evaluate the situation, and determine if certification is feasible; or if environmental improvements can be made that will improve the course but are short of certification. One of the end goals should be a reduction in the use of pesticides. Suggestions were made to look at both Peter Jans and the Wilmette Golf Course which is currently working on becoming a certified Audubon course. Leaf Blower Mr. Gemmell compiled information from the police reports from May 15, 1998 through September 25, 1998. Beats 71 and 72, in south central Evanston, and beats 75 and 76 in north Evanston, had the most calls regarding leaf blower ordinance violations. The same distribution of complaints coming in from the south and north was evident in 1997. Mr. Gemmell will compile additional data when Ms. Lutz gets the specific data on each individual report. Nothing on the police report (that we currently have) indicated whether any tickets were issued. Ms. Lieberman proposed inviting a representative from the Police Department to a Spring meeting and discuss enforcement of the leaf blower ordinance. Dumping leaves in the street may be a similar enforcement issue. As part of public education, homeowners need to understand that what their lawn care service may be doing, such as dumping leaves in the street, is a violation of the ordinance. The Board discussed whether the Administration and Public Works Committee would be interested in knowing that enforcement of the leaf blower ordinance does not appear to be consistent. The Board discussed several environmental issues that could be addressed to the Human Services Committee. The leaf blower ordinance and raking leaves into the streets could be combined in one appearance by the Board. Environment Board Chairman The Board discussed the chairman position. Mr. Hartnett noted that he had been able to learn about the position while the former chairman was still on the Board. He felt that having the part chairman as a resource was important for Board continuity. Ms. Elam moved, seconded by Mr. TerMolen to elect Ms. Lieberman as the new chairman of the Environment Board. Ms. Lieberman was elected by acclamation. Board chairmanship follows the calendar year. New Business Mr. TerMolen brought up the issue of charcoal bins at the lakefront and whether the bins would be continued from Dempster to Lee streets. Mr. TerMolen will write, on behalf of the Board, to Paul D'Agostino regarding more charcoal bins along the lakefront. Next Meeting The next meeting of the Environment Board will be Thursday, January 21st, at 7:30 PM In room 3650 of the Evanston Civic Center. Respecdully submitted by LINDA LU1Z