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Minutes 2001-2005
F January 16, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent's office. Ms. Lurie called the meeting to order. On roll call Colleton, Tisdahl, Gilford, Wilkerson and Lurie answered present. During the closed session, Ms. Walker participated via speaker -telephone. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Ms. Martin, Assistant Superintendent, Ms. Jones, Director of Personnel, Mr. Grbavac, Director of Operations and Purchasing, and Kim Engel, recording secretary were also present. At 6:51 p.m., under Sections 2C (1), 2C(2), 2C(5), 2C(9) and 2C(21) of the Open Meetings Act, Ms. Tisdahl made a motion to close the meeting. Ms. Colleton seconded the motion. All members voted aye; nays, none. The Board returned to open session at 7:55 p.m. On roll call Mr. Lewis, Ms. Colleton, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson, Ms. Lurie answered present. Mr. Miller arrived at 8:25 p.m. Ms. Tisdahl moved approval of the minutes of the regular meeting of December 6, 2000. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were passed to the Board. Superintendent's Report Memorial services were held for Oscar Chute and Norman Amaker. Upcoming events and meetings, and teacher and student awards were announced. ETHS has been selected as one of sixteen Illinois high schools to participate in the Advanced Placement Incentive Program. The prupose is to increase the number of low-income students taking AP courses and to improve the performance of these students on the AP exams. Pollina the Board/Committee Reports Ms. Tisdahl reminded everyone that the Ed -Red dinner will be held on January 291". Ms. Colleton attended the Safety Task Force and School Improvement Team meetings. Mr. Lewis asked if it is legal for teachers to bring cell phones and pagers to school even though students are not allowed to do so. Dr. Alson explained that the rule we follow is from the Illinois School Code and it only addresses students. Comments from the Public — Mrs. Canchola and Mrs. Franklin expressed their concerns regarding the placement of Latino students at ETHS. These comments were made in Spanish, Ms. Sonia Baez -Hernandez interpreted for them. Jerusalem Singleton and Therese Arnold stated their concerns regarding the Evening High School program. Summer School Report Mr. Wynn reported on the activities of the 2000 Summer School. The total enrollment for last summer was 1.194, a slight decrease from the summer of 1999. Of the twenty-seven students who graduated, four were early graduates. Board members inquired about the STAE and AVID programs. They are concerned about the racial breakdown of students participating in the programs and how they are invited to participate. They encouraged creativity in selecting minority students to participate in the program. Marion Kelly - answered questions related to the STAE program. Board members stated that they would like to support more students in the program. A suggestion was made to cluster the STAE students in other classes. Mortaaae Plan Proposal Appreciation was expressed to First Bank and Trust of Evanston and District 65 for working with us to create this incentive to help staff members purchase a house in Evanston. This item will be voted on at the Joint Board meeting on January 22, 2001. Questions regarding the program should be sent to the Personnel Office. Student Center Survev Dr. Alson thanked Matt Lewis for his report on the student center survey. Matt is the first student Board member to prepare a report for the Board. Mr. Lewis prepared the survey with the help of Mr. Romain. Of the 199 surveys that were distributed in Homebase, 79 Homebases responded. The three main areas of concern are: cleanliness, furnishings, and food. Students would like the new area to be carpeted and furnished with new couches. Close proximity to a cafeteria would allow students the opportunity to purchase food. Other requests included change machines, drinking fountains, well stocked vending machines, a performance stage, and a place to hang college posters. Students do not want security cameras installed in the student center. Board members appreciated the information that Matt provided and thanked him for the survey. Mr. Taggart indicated that next year the student center will be located adjacent to the Beardsley Cafeteria. It will be completed over a two- year period and student in -put will be sought. Progress Report on ETHS Goal Number 1 -- Department Assessments Goal number 1 — Align assessment, instruction and curriculum with the K-12 standards in every department. This includes a commitment by each department to explore strategies to improve minority student achievement through standards -based classrooms. This goal will also be addressed through continued coordination with District 66. ETHS has undertaken the task of developing a comprehensive accountability system that helps us know to what extent we are accomplishing the goal of improvement of student achievement, particularly minority student achievement. A sequence of standardized tests using the Explore, PLAN, and ACT are in place to monitor student achievement. Additional methods of assessment are needed to monitor how well students perform critical tasks such as writing, critical thinking and solving mathematics problems, and designing and conducting scientific investigations. Performance assessments shift the emphasis from earning credits to demonstrating specific knowledge and skills needed for course completion, for graduation, and for life. Dr. Cooper provided a detailed table summarizing the work of each department in terms of the standards and benchmarks being focused on, a brief description of the common assessment(s) and a description of the scope of the pilot effort this year. Because of their unique situations, four departments, Applied Sciences and Technologies, Special Education, Media and Technology and Student Services were not included in the table. However, work in their departments was summarized in a memo. Bond Issuance Notification Hearinq Resolution Mr. Taggart explained that the second step in the process required to sell working cash fund bonds to fund the implementation of the Facilities Plan is to hold a public hearing for the bond issuance. Mr. Gilford moved that the following resolution be approved: PUBLIC NOTICE IS HEREBY GIVEN that Township High School District Number 202, Cook County, Illinois (the "District"), will hold a public hearing on the 13'' day of February, 2001, at 7:30 o'clock P.M. The hearing will be held in Room North 112 in the Evanston Township High School, 1600 Dodge Avenue, Evanston, Illinois. The purpose of the hearing will be to receive public comments on the proposal to sell District bonds in the amount of $12,550,000 for the purpose of increasing the working cash fund of the District. Ms. Wilkerson seconded the notice. On roll call Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Approval of Bills and Treasurer's Report Ms. Lurie moved approval of the bills in the amount of one million, six hundred - seventy -four thousand, five hundred and nine dollars and forty-two cents ($1,674,509.42) for the period of December 1, 2000 through December 22. 2000. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Mr. Gilford moved approval of the Treasurer's Report for November 2000. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Consent Aqenda Ms. Wilkerson moved approval of the Consent Agenda which included: • Approval to award contract for Video Data Projectors to Frostline of Elk Grove Village, Illinois the lowest responsible bidder meeting specifications in a total base bid of $32,320.00. • Personnel Professional Staff -- Certificated a. Teacher Appointment to Staff b. Coaching Appointments c. Teacher Change in Status - Added Duties d. Teacher Request for Leave of Absence e. Teacher Resignation Classified Staff a. Teacher Aide Request for Leave of Absence b. Department of Safety - Added Duties Ms. Tisdahl seconded the motion. On roll call Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller votes aye; nays, none. At 10:00 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Gilford seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be a Joint Meeting with District 65 on January 22, 2001 at Martin Luther King, Jr. Lab School. January 22, 2001 A joint meeting of the Boards of Education of Evanston Township High School, District 202 and Evanston Skokie School District 65 was convened at the Martin Luther King, Jr. Experimental Laboratory School. At 6:45 p.m. Mr. Miller called the District 202 meeting to order. On roll call Ms. Lurie, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Ms. Martin, Assistant Superintendent, Ms. Jones, Director of Personnel and Kim Engel. recording secretary, were also present. At 6:46 p.m., under Sections 2C(1), 2C(2) and 2C(9) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Lurie seconded the motion. On roll call Lurie, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. The Board returned to open session of the special joint meeting of the Boards of Education of Districts 202 and 65 at 7:40 p.m. in the Library. At 7:41 p.m. Mr. Carlson, President of the District 65 Board of Education, called the meeting to order, and on roll call District 65 Board members Mr. Carlson, Mr. Chatz, Ms. Erickson, Mr. Klaiber, Ms. Kupferberg and Ms. Sagan answered present. District 202 Board members Ms. Lurie, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller, answered present. Mr. Carlson, President of District 65 Board, made welcoming remarks, he stated that he is pleased to have the opportunity to meet with both districts. Public Hearinq, Application for Waiver from State -mandated Lincoln's Birthdav Holidav Mr. Carlson asked if there were any comments from the public regarding the application for a waiver from the state -mandated Lincoln's birthday holiday. There were no comments. The hearing was closed. Public Statements Mr. John Lalley, President of the District 65 District Educators' Council (DEC) informed the boards that only two of our legislators, Carol Ronan and Kathy Parker will be able to visit schools on January 30''. Communications and Announcements District 202: Dr. Alson extended sympathy to the family of former District 202 Board of Education member Avery Hill. Dr. Hill, who served on the Board from 1962-78, passed away last week. Dr. Alson announced student and faculty awards and upcoming student events. He thanked District 65 for hosting the joint meeting. District 65: Dr. Murphy welcomed District 202. With deep sadness he noted the passing of two students. Two people have filed papers to run for the District 65 Board of Education. He announced upcoming meetings. Board Comments District 202: Ms. Tisdahl greeted Board member Helen Walker, who was watching the meeting from her hospital room. Ms. Walker will call in by cell phone if she has a comment regarding anything during the meeting. Mr. Miller thanked District 65 for inviting us and hosting the meeting. District 65: Mr. Carlson stated that each school board will vote on the waiver from the state -mandated Lincoln's birthday holiday at their next regular meeting. Endorsement of the First Bank & Trust Faculty and Staff Mortgage Assistance Proqram Mr. Klaiber made the motion that the Boards of Education of Districts 65 and 202 endorse the program presented by First Bank and Trust and join the administration in expressing its appreciation to the bank for making this offer available to our employees. Ms. Mary Ann Cappo, Mortgage Loan Officer and Bank Officer explained the details of the program to the Board. A similar program has been in place with Northwestern employees for five years. The bank is happy to extend the offer to District 65 and 202 employees. The enhanced neighborhood plan extends extra incentives for those purchasing property in an area (determined by ETHS) in Evanston bordering the high school. Dr. Murphy thanked Dr. Alson for taking the leadership in establishing this program. Dr. Alson extended his appreciation to First Bank and Trust of Evanston. The program provides employees with both indirect and direct gains for living in our community. Ms. Tisdahl seconded the motion. All members present voted aye; nays, none. Motion carried. Update-K-12 Standards and Student Achievement Dr. Alson praised the work of Laura Cooper, Debbie Hill and now Barb Hiller in leading our districts to first establish standards and now find the means to measure whether students are meeting those standards. Several thousand - community members, along with hundreds of staff from both districts have been involved in this process. Dr. Murphy stated that our community is at the forefront of a national movement to embrace student education. The standards program is showing positive results. Nichols Middle School increased by 12 percent the number of students meeting or exceeding state standards as measured by the ISAT test. Laura Cooper and Barb Hiller introduced teachers from both districts who reported on what the K-12 standards program has accomplished since the last report in January of 1999. The educators presented the ongoing activities and proposed changes in the areas of curriculum and instruction, accountability, student support, professional development, and public engagement. Board members expressed their appreciation for the comprehensive report. Some of their questions were: • What percent of classrooms are standard based? • When will we be able to say we are fully aligned? Are standards helping student movement from grade to grade? • What are plans for students who do not meet the standards? + What about students who have mastered the standards? + Are letter grades inconsistent with standards? Ninth Grade Transition Process Dr. Alson indicated that, since this item was added at the last minute, there was no time to prepare a detailed report. However, Ms. Martin, Assistant Superintendent/Principal, provided a timeline of activities related to the enrollment process for incoming freshmen. Mr. Miller asked for a definition of the STAE program and an explanation of the process for admitting students to that program. The program was designed for students who test at the high end and, with support, are capable of doing honors work. Board members expressed frustration that the number of students accepting the invitation to the program is low. It was suggested that more information should be sent to parents and that an orientation in the form of an open house should be held. Dr. Murphy suggested that the list of invited students be sent to the middle school principals. They will then follow up by encouraging the parents to sign their students up for STAE. Other programs were also discussed. School Calendar Development Process Since Dr. Alson was involved in calendar development when he first came to Evanston he explained the process. In the mid-1980's a calendar committee was organized to include members from both District 65 and District 202. At that time, the committee developed guidelines for use in creating future school calendars. The school calendar is prepared three years in advance. 1 9 Committee Reports District 65 Board members reported on the committees they serve on. Ms. Tisdahl attended an Ed -Red meeting. At this point they do not know if state aid will go up or down. It has been decided to count poverty by using the free and reduced lunch numbers. Public Comments Ann Sills, Co -president of the Evanston PTA extended her appreciation to the two school boards for meeting together. Adioumment District 202 There being no further business for both districts, at 10:10 p.m. Ms. Wilkerson moved that the District 202 Board of Education adjourn. The next meeting will be held on February 13, 2001 and will begin in closed session in the Superintendent's office. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. tJ February 26, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 5:30 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, Mr. Zuehl, attorney and Ms. Engel, recording secretary, were also present. At 5:31 p.m., under Sections 2C(1), 2C(2) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll tail Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 8:00 p.m. On roll call Ms. Lurie. Ms. Colleton, Mr. Lewis, Mr. Gilford, Ms. Tisdahl, Ms. Wilkerson and Mr. Miller answered present. The Board welcomed and congratulated Emily Testa, a senior who is a semifinalist in the Intel Science Talent Search. Emily explained the project that she worked on with a Northwestern graduate student. Working with the researchers at Northwestern and the ETHS teachers was a wonderful experience. Ms. Tisdahl moved that the Board of Education approve the minutes of the regular meeting of February 13, 2001 and the Finance meeting of February 7, 2001. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated to the Board. Sunerintendent's Reoort With great sorrow Dr. Alson reported on the passing of three members of the ETHS family. Helen Walker, ETHS School Board member since 1999 passed away on February 22, 2001. Helen was involved with the Evanston schools for over a decade. She held various positions on the Willard, Haven, Timber Ridge and ETHS PTAs. From 1997-99 she was Co -President of the Evanston/Skokie PTA Council. She was the President of the Candidate Nominating Committee and Co-chair of the Joint Legislative Task Force. Dante Ellis, a June 2000 ETHS graduate, died last week of natural causes at the University of Illinois -Urbana. Dante was one of the founding members of the QUEST mentoring program for African -American middle -school students. He was an outstanding student and individual, and received the 2000 Retirees' Scholarship. Retired guidance counselor Dena Winick passed away recently. Congratulations to the ETHS Boys' Swim team for winning the state championship. This is the first time since 1960 that ETHS has won the state title. The Boys' Varsity Basketball team is in the playoffs for the Central Suburban League South conference. Eight students received African - American Youth Achievement Awards at a ceremony held at Northwestern. Other awards and upcoming meetings and events were announced. Dr. Alson asked for agenda items for the next City/School Liaison Committee meeting. Pollinq the Board and Committee Reports Mr. Gilford attended a Bilingual Education meeting and found it very interesting and useful. Ms.Tisdahl said that Senator Parker is sponsoring a bill requiring annual testing which could possibly eliminate ETHS's testing program. Mr. Lewis will be writing a column about school board issues for the Evanstonian . Ms. Colleton and Ms. Wilkerson attended a wonderful dance program at Fleetwood Jourdain. They recommended that we try to bring the group to ETHS for a performance, Ms. Colleton attended a very interesting program on race at UIC. Ms. Lurie and Ms. Tisdahl also attended the Latino parents meetings. Comments form the Public — ETHS student Sabrina Claude informed the Board about a classroom discussion that she found offensive. Mr. Miller moved to adjourn the regular meeting. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. A meeting of the ETHS Foundation was held. Mr. Miller moved to reconvene the regular meeting. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. ETHS Alumni Association Update Ms. Miehls presented a detailed written report of the activities of the Alumni Association. Dr. Alson commended the Alumni Association for its increasingly active involvement in the academic life of the school. The student laptop -loan program was started by the Alumni Association. Board members thanked Ms. Miehls for the detailed report and commended her and the dedicated officers of the association. Goal Timeline Dr. Alson presented a timeline for meeting the goals. Each goal was listed along with the proposed date that it will be presented to the Board. 481 Renewal of Driver Education Mandate Waiver Dr. Alson called the public hearing on the renewal of Driver Education Mandate Waiver to order. There were no comments from the public. Dr. Alson indicated that arrangements have been made for afternoon Driver Education classes during Summer School and he is investigating the possibility of adding another class during Evening High School. Board members asked if a shorter, 6-week course could be offered which would be the same length as the private classes. Following a discussion the Board asked that more options be studied, including non-credit options, which would allow more students to take the course. Ms. Tisdahl moved that the Board of Education approve the request for a renewal of the mandate waiver for a modification of the school code to permit the Driver Education course to be offered only during Summer School and Evening High School. Ms. Lurie seconded the motion. On roil call, Lurie, Colleton, Tisdahl, Gifford and Miller voted aye; Wilkerson, nay. Motion carried. Textbook Adoption/Deletion Proposals Following a brief discussion about the use of short stories in class Ms. Wilkerson moved approval of the proposed textbooks in the amount of $63,435.21. Ms. Tisdahl seconded the motion. On roll call, Lurie, Tisdahl, Gifford, Wilkerson and Miller voted aye; Colleton, nay. Motion carried. Annual Financial Audit for Fiscal Year 2001 Ms. Colleton moved that the Board approve the appointment of William F. Gurrie & Co., Ltd., Certified Public Accountants, as the firm to complete the annual financial audit for Fiscal Year 2001 for a fee of $21,840. Mr. Gifford seconded the motion. On roll call Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Preparation of Annual Budget Mr. Gifford moved that the Board appoint Jeff Taggart to prepare a Tentative Budget for the 2001-02 school year and present the budget to the Board of Education no later than July 31, 2001. Ms. Lurie seconded the motion. On roll call, Lurie, Colleton, Tisdahl, Gifford, Wilkerson and Miller voted aye; nays, none. Motion carried. i Bills Bills for the period of February 2, 2001 through February 16, 2001 in the amount of one million, two hundred forty-four thousand, six hundred twenty-two dollars and ninety-two cents (S1,244,622.92) were presented for ratification and payment. Ms. Colleton moved approval; Ms. Tisdahl seconded the motion and on roll call Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Personnel Ms. Colleton moved approval of the Personnel Agenda, which included: Professional Staff - Certificated a. Teacher Appointment to Staff b. Intern Appointments to Staff c. Evening High School Appointments d. Extra -curricular Appointments e. Teacher Added Duties Professional Staff -- Non Certificated in Education a. Administrator, Added Duties Classified Staff a. Teacher Aide Appointments to Staff b. Teacher Aide Suspension With Pay c. Teacher Aide Suspensions Without Pay d. Amendment to Support Staff Negotiated Agreement e. Special Staff Reclassification Addendum Classified Staff - Secretarial a. Appointment to Staff Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. At 9:15 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on March 12, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. T March 12, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Tisdahl, Mr. Gilford, and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, and Ms. Engel, recording secretary, were also present. At 6.41 p.m., under Sections 2CO ), 2C(2), 2C(3), 2C(9) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Tisdahl, Gilford and Miller voted aye: nays, none. Ms. Wilkerson arrived at 6:50 p.m. The Board returned to open session at 7:55 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Lewis, Mr. Gilford, Ms. Tisdahl, Ms. Wilkerson and Mr. Miller answered present. Ms. Colleton moved that the Board of Education approve the minutes of the regular meeting of February 26, 2001. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated to the Board. Ms. Wilkerson made the motion to move the Personnel Action item to this point in the agenda. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Colleton moved approval of the Personnel Agenda for the period of February 27, 2001 through March 12, 2001 with the following items: Professional Staff a. Stipend Adjustment b. Teacher Request for Leave of Absence c. Part-time Teaching Request d. Leave of Absence, Sabbatical e. Evening High School Resignation Classified Staff a. Custodial Suspension Without Pay Addendum Professional Staff a. Added Duties Ms. Lurie seconded the motion. On roll call, Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller answered aye; nays, none. Motion carried. t Dr. Alson introduced World Languages Bilingual teacher, Aliette Marcelin, who was awarded an academic year sabbatical leave in recongition of outstanding professional service. Ms. Marcelin plans on updating her computer skills; reading in four languages — Creole, English, French and Spanish and traveling to Mexico and Costa Rica. Ms. Marcelin thanked the Board for granting her the opportunity pursue these activities. Superintendent's Report A bus returning the girls' track team to ETHS broke down on the highway last week. The bus driver did not have emergency phone numbers or a cell phone to call for help. Even though our girls and coaches were able to use their cell phones to call for help, a replacement bus did not arrive for many hours. The state police arrived in a timely manner and stayed with the bus until the situation was resolved. At midnight Ms. Tisdahl received a call from a parent. With great difficulty she eventually found an emergency number and was able to notify the bus company. Ms. Tisdahl requested that all Board members and Safety offices be provided with the emergency phone numbers for the bus company. Administrators met with the bus company this week and a letter was sent to the parents of the girls on the track team. Semester grades were run on the new computer system for the first time and we did encounter some problems. As soon as Ms. Madden discovered a small GPA discrepancy she decided to have all of our senior's grades recalculated by hand. Since we were then up against the deadline for submitting seventh semester grades to colleges, as part of the application process every college was called and grades were sent. There have been no negative responses from college admission offices. The Board thanked Ms. Madden and her staff for putting our students first. Congratulations to Reading teacher Norma May who received an Eisenhower Fellowship and is part of a group touring Cuba; Athletic Director, John Riehle, will be inducted into the 2001 Illinois High School Football Coaches' Hall of Fame and History teacher Aaron Becker received a Fulbright-Hays grant to study Middle Eastern and Islamic Studies in Turkey this summer. Student awards, upcoming meetings and activities were announced. Pollina the Board and Committee Reports Mr. Gifford and Ms. Lurie attended the City/School Liaison meeting. Property tax appeals and the street vacation for the Nature Center were discussed. Ms. Tisdahl asked Board members to attend the Joint Legislative Task Force annual legislators' forum on March 25. She suggested that we look into applying for an Urban Education Grant regarding a program modeled after Maine East's Family University. Mr. Lewis attended a meeting sponsored by Latino parents, where students were invited to talk about their education. He felt many good points -, sere raised and that these items should be discussed at a Board meeting. Dr. Alson indicated that as soon as he receives reports from the Latina subcommittees, a timeline will be provided. Ms. Colleton attended the Safety Task Force and School Improvement Team meetings. Ms. Wilkerson asked for a summary of what the School Improvement Team is doing. That information will be clarified in a document Dr. Cooper is preparing which will be presented to the Board this spring. Comments form the Public - There were no Comments from the Public. Staff Developers" Reoort The purpose of the report is to update the Board on the work of the staff developers, to outline what they have learned about working with new teachers, and to delineate recommendations for next year that will be considered as part of a comprehensive induction program. The position was created in 1996 to provide specific supports to teachers as part of our overarching goal of improving student achievement, particularly minority student achievement. The position was designed to enable outstanding teachers with documented success in teaching minority students to work with colleagues to improve instruction. Staff developers, Charles Brady, Renee DeWald (she was not at the meeting). Paula Rance, Ron Sellke, Cynthia Thomas and Warren Wolfe contributed to the report and shared their experiences with the Board. While staff developers work with all department chairs and teachers who need assistance, their primary focus is working in a non -evaluative relationship with first and second -year teachers to improve instruction and to strengthen the professional culture of the school. Board members had a variety of questions for the staff developers and expressed their appreciation for an excellent report. Days of Remembrance of Victims of the Holocaust Mr. Lewis read the following resolution: WHEREAS. from 1933 to 1945. six million Jews were murdered in the Nazi Holocaust as part of a systematic program of genocide, and about five million other people perished as victims of Nazism; WHEREAS, the students and staff of Evanston Township High School should always remember the atrocities committed by the Nazis, so that such horrors are never repeated; WHEREAS, the community of ETHS should continually dedicate itself to the principle of equal justice for all people, remain eternally vigilant against all tyrants, and recognize that bigotry provides a breeding ground for tyranny to flourish; WHEREAS, 27 Nissan by the Hebrew Calendar or April 19, 2001, has been designated internationally as Yom HaShoah, it is appropriate for us to join the commemoration: Therefore, we the School Board of District 202, proclaim that, in memory of the victims of the Holocaust, and in the hope that we will always strive to overcome prejudice and inhumanity through vigilance, education, and resistance, proclaim that April 17-20, 2001, be hereby designated at Evanston Township High School as the Days of Remembrance for the Victims of the Holocaust. Mr. Gilford moved and Ms. Tisdahl seconded the motion to approve the Days of Remembrance of Victims of the Holocaust resolution. All members voted aye; nays, none. Motion carried. Adoption of Resolution to Issue Limited Tax Bonds Mr. Miller stated that a proposal has been received from Hutinson, Shockey, Erley & Co., Chicago, Illinois for the purchase of the District's general obligation limited tax working cash fund bonds pursuant to Article 20 of the School Code. The Board of Education will consider the adoption of a resolution providing for the issue of said bonds and the levy of a direct annual tax to pay the principal and interest. Mr. Taggart then described the negotiated bond sale that took place on March 7. ETHS continues to hold the Moody's rating of AA 1, the highest available to school districts. This rating saves the district about Y2 percent in interest. Ms.Linda Bobert, Vice- president with Hutinson, Shockey, Erley & Co. detailed the process. Ms. Lurie moved that the Board accept the resolution providing for the issue of $12,550,000 Limited Tax Capital Appreciation School Bonds, Series 2001, of Township High School District Number 202, Cook County, Illinois, and for the levy of a direct annual tax to pay the principal and interest on said bonds. The full text is attached. Ms. Colleton seconded the motion. On roll call, Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Bills Ms. Wilkerson moved approval of the bills in the amount of nine hundred - sixty -five thousand, three hundred seventy-nine dollars and eighty-five cents ($965,379.85) for the period of February 23, 2001 through March 2, 2001. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. At 9:20 p.m., there being no further business to come before the Board, Mr. Gilford moved and Ms. Tisdahl seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on March 26, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. March 26, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Ms. Martin, Principal/Assistant Superintendent, Mr. Grbavac, Director of Buildings and Grounds, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1), 2C(2), 2(c)3, 2C(6), 2C(9) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Tisdahl, Gilford. Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 7:50 p.m. On roll call Ms. Lurie, Mr. Lewis, Ms. Colleton, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. The Board began its meeting by honoring ETHS's State Boys' Swimming Champions, their coaches and parents, and freshman Ravi Randhava, who is the first -place winner of the DuPont Challenge. Ms. Tisdahl moved that the Board of Education approve the minutes of the regular meeting of March 12, 2001. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report In addition to the first place award for Ravi Randhava, two other students, Adria Rice and Claire Wuellner won honorable mentions for their essays in the DuPont Challenge essay contest. There were over 10,000 entries in this competition. The Chess Team won the state championship. Student and faculty awards and honors and upcoming events were announced. Pollina the Board and Committee Reports Mary Wilkerson attended the Forrest Powell Foundation meeting, a PTSA meeting, Legislators' Forum on Education, and the Family Focus banquet. Ms. Tisdahl reported on the Legislators' Forum. Matt Lewis reported that at the Legislative Forum he asked about the state laws prohibiting cell phone use in schools and mandated physical education through grade 12. His first School Board column will appear in the next Evanstonian. .lane Colleton participated in a literacy program at Washington School that focused on African heritage. She attended a Discipline Committee meeting where Matt Lewis proposed a plan that would allow students to accrue demerits for being tardy to class instead of being sent to the Tardy Center. Willie Miller attended the Park School Committee. Comments form the Public — There were no comments from the public. Homebase Evaluation Due to a family illness, the outside evaluators were not able to attend the meeting. Board members did not want to proceed with the report without the evaluators. Dr. Alson asked Board members to direct any questions regarding the evaluation to him or William Corrin. This item will be put on the agenda at a later date. Induction Committee Regort/Recommendations The Induction committee was formed to elicit the input of both new and veteran teachers in order to develop recommendations for a comprehensive induction program. At ETHS, this is almost a five-year process of support for new teachers, from hiring to the awarding of tenure. Members of the committee were introduced and asked to summarize feedback gained from focus groups conducted with new teachers. Recommendations were made that began with hiring a part-time Induction Coordinator to oversee the program; a time -line for hiring and introduction activities before the end of the school -year; changes In the Mentoring Program and Staff Developers for new teachers: and supervision and evaluation for non -tenured teachers and staff development. Summer Curriculum Proposals The focus of summer projects is the overarching goal — to improve student achievement, especially minority student achievement. To accomplish this goal all summer projects were required to address one or more of the school goals: • The alignment of curriculum, instruction, and assessments with K-12 standards • The development of programs to support students in meeting high standards • The use of data and the design of accountability mechanisms In addition all curriculum projects are required to be standards -based and the project participants must participate in a peer review process following implementation of the curriculum. The cost for the 56 projects will be $132,690. Board members asked questions about specific projects. This will be an action item at the April 23`d meeting. Bills Bills for the period of March 9, 2001 through March 16, 2001 in the amount of two hundred fifty-nine thousand, two hundred eighty-five dollars and nine cents ($259,285.09) were presented for ratification and payment. Ms. Tisdahl moved approval; Ms. Lurie seconded the motion and on roll call Lurie, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Ms. Wilkerson moved that the Board of Education approve the Treasurer's Reports for January and February 2001. Ms. Lurie seconded the motion. Ali members voted aye; nays none. Motion carried. Ms. Colleton moved approval of the Consent Agenda, which included: • Graphic Arts Remodeling Permit Application to the Regional Superintendent • Approval to award a contract to Safe Environment Corporation of Brookfield, Illinois, the lowest responsible bidder meeting specifications, in the amount of S259,375 for the preparatory work for Asbestos -Containing Materials abatement. This work must be done prior to remodeling work in Beardsley and Michael Cafeterias, Adult Education and the Main Office. • Approval to award a contract to Asbestos Control inc., of Arlington Heights, Illinois, the lowest responsible bidder meeting specifications in the amount of 5270,000, for preparatory work for asbestos -containing materials abatement. This work must be done prior to remodeling work in N201, the current Student Center. • Personnel Professional Staff Appointments to Staff — Extra -curricular > Authorization to open positions Added Duties — overload Retirement Classified Resignation, Special Staff Addendum Professional Staff Certificated > Added Duties —Administrative > Change of Duties — Administrative > Resignations Ms. Tisdahl seconded the motion. On roll call Lurie, Colleton, Tisdahl, Gifford, Wilkerson and Miller voted aye; nays, none. Motion carried. At 9:40 p.m. Ms. Colleton moved that the Board retire to Closed Session for personnel and negotiations. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. At 10:25 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Colleton seconded a motion to adjourn. The next meeting will convene in the Superintendent's office at 7:30 a.m. on April 5, 2001. All members voted aye; nays, none. Meeting adjourned. April 5, 2001 A special meeting of the Board of Education of Evanston Township High School was convened at 7:40 a.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Ms. Colleton, Mr. Gilford, Ms. Tisdahl and Ms. Lurie answered present. Dr. Alson, Superintendent. Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. Teachers' Council members Anny Heydemann, Charlie Davis. Jaci Fleming, Malykke Bacon, and Karen Luechow were present until 7:50 a.m. At 7:41 a.m., under Sections 2C(1), 2C(2), and 2C(10) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Colleton, Gilford, Tisdahl and Lurie voted aye: nays, none. The Board returned to open session at 8:00 a.m. On roll call Mr. Lewis, Ms. Colleton, Ms. Tisdahl, Mr. Gilford and Ms. Lurie answered present. Comments from the Public There were no comments from the public. Review of Board Elections Mr. Taggart called the Board's attention to the unofficial returns of the Board of Education election held on April 3, 2001. He explained complications in the voting process. Ms. Colleton moved that the election retums be duly examined and canvassed. Ms. Tisdahl seconded the motion. Mr. Taggart explained the process. Administrators assisted Ms. Tisdahl and Ms. Colleton as they canvassed the election results. Board members signed the Abstract of Votes, certifying that the Abstract of Votes was made in their presence at a special meeting of the Board of Education of Evanston Township High School, District 202, Evanston, Illinois. Following the canvass Ms. Tisdahl moved approval of the Resolution Declarinq Results of the Election as follows: BE IT RESOLVED by the Board of Education, District 202, County of Cook, State of Illinois that the returns from the regular election held on the Td day of April, 2001, in said high school district for the purpose of electing four members of the Board of Education of said district to serve full terms, be and the same are hereby canvassed and the results thereof from the returns of said election are as follows: (Tally of votes included in the permanent minutes) THEREFORE, the Board of Education finds and declares that the following are duly elected members of the Board of Education, each to serve full terms: 1. Margaret Lurie 2. Steven Gilford 3. Martha Burns 4. Willie Miller Ms. Colleton seconded the motion. On roll call Colleton, Tisdahl, Gifford, and Lurie voted aye; Wilkerson and Miller, absent. Motion carried. Review of Student Board Election Results Mr. Taggart reported the results of the election for a Student Board member. Ms. Colleton moved approval of the following Resolution: BE IT RESOLVED by the Board of Education, District 202, County of Cook, State of Illinois that the returns from the student election held on the 3`d day of April, 2001, in said high school district for the purpose of electing one student member and one student alternate member of the Board of Education of said district to serve from September 1, 2001 to June 30, 2002, are as follows: Candidates Name Jeremy Linsenmeier Bernard T. Rocca IV Mary McAndrew Tamara Usher Kate Sullivan Votes Received Ballots = 209 710 56 21 20 2 THEREFORE, the Board of Education finds and declares that the following are duly elected.student members, with the offices as specified below, of the Board of Education, to serve from September 1, 2001 to June 30, 2002: Jeremy Linsenmeier, Student Member Board of Education Bernard T. Rocca IV, Alternate Student Member Board of Education Ms. Lurie seconded the motion. On roll call Colleton, Tisdahl, Gilford, and Lurie voted aye; Wilkerson and Miller, absent. Motion carried. Appointment of Board Member — Replacement for Helen Walker WHEREAS, the death of Helen Walker on February 22, 2001 created a vacancy on the Board of Education of School District #202, Cook County, Illinois; and WHEREAS, Section 10-10 of the School Code of Illinois provides for the appointment of a person by the remaining Board members to fill a vacancy when such vacancy occurs with less than 868 days remaining in the term, or if the vacancy occurs less than 88 days before the next regularly scheduled election for this office; NOW THEREFORE BE IT RESOLVED by the Board of Education, School District 202. Cook County, Illinois that Ross Friedman be appointed to fill the unexpired term of Helen Walker, such term to expire at the first regularly scheduled Board meeting in April of 2003. Ms. Lurie seconded the motion. On roll call Colleton, Tisdahl, Gilford, and Lurie voted aye; Wilkerson and Miller, absent. Motion carried. Personnel Ms. Tisdahl made the motion to approve the following personnel Agenda: Professional Staff — Certificated a. Resolution Authorizing Release of Part -year and Part-time Non - tenured Teachers b. Resolution Authorizing Release of First Year Non -tenured Teachers c. Resolution Authorizing Re -appointment of Part-time Non -tenured Teachers d. Resolution Authorizing Re -appointment of a Part-time Non -tenured Teacher as a Full-time First Year Teacher e. Resolution Authorizing Re -appointment of First -year Non -Tenured Teachers f. Resolution authorizing Re -appointment of Second -year Non -tenured Teachers g. Resolution Authorizing Re -appointment of Third -year Non -tenured Teachers h. Appointments to Staff i. Change in Status Addendum a. Appointments to Staff — Certificated b. Retirement — Certificated c. Authorization to Create a Position — Classified Staff d. Change of Position -- Classified Staff Ms. Colleton seconded the motion. On roll call Colleton, Tisdahl, and Lurie voted aye; Gilford abstained, Wilkerson and Miller, absent. Motion carried. At 8:45 a.m. Ms. Colleton moved that the Board adjoum to Closed Session to hear a student matter, 2(C)10. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. The Board returned to Open Session at 9:29 a.m. At 9:30 a.m., there being no further business to come before the Board on motion by Ms. Tisdahl and seconded by Ms. Colleton, the meeting was adjourned. The next meeting will be held on April 23, 2001 and will begin in the Superintendent's office. April 23, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Tisdahl, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant SuperintendentlPrincipal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, Mr. Grbavac, Director Buildings and Grounds and Ms. Engel, recording secretary, were also present. At 6:41 p.m., under Sections 2C(1), 2C(2) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Tisdahl, Wilkerson and Miller voted aye: nays, none. (Mr. Gilford arrived at 6:55 p.m.) The Board returned to open session at 8:00 P.M. On roll call Ms. Lurie, Mr. Lewis, Mr. Gilford, Ms. Tisdahl, Ms. Wilkerson and Mr. Miller answered present. Ms. Colleton arrived at 8:04 p.m. Mr. Taggart administered the Oath of Office to Mr. Ross Friedman who will serve for the remainder of Helen Walker's term (April 2003). The Board honored the ETHS Chess Team, state championship for the second consecutive year. Ms. Colleton moved that the Board of Education approve the minutes of the regular meeting of March 26, 2001 and special meeting of April 5, 2001. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. Superintendent's Report Bilingual Education teacher Aliette Marcelin received a Fulbright-Hays grant to study in Africa this summer. Junior Rebecca Phipps is one of five students in the nation to earn a perfect score on the ACT. A three -student team from ETHS is the national and first -place Gold -Award winner of the Society of Mechanical Engineers Robotics Challenge. Other student awards, activities and upcoming events were announced. Pollina the Board and Committee Reoorts Ms. Colleton attended the School Improvement Team and Safety Task Force meetings. Matt Lewis is concerned about our recycling program. Matt will contact Mr. Grbavac regarding the program. Comments form the Public The following parents and community members expressed their concerns related to ETHS Latino students: Sonia Baez -Hernandez, Guadalupe Mendoza, Edgar Vega, Edgar Ramirez, Luz Montaya, Mario Tamayo, Clare Delgado, Juan Carlos Ramirez, Soledad Renteria, Gerardo Mentoya, Magda Castaneda and Busha Jones. Franci Pina commented on the STAE program. Terri Shepard commented on the low number of African Americans at the Athletic Awards Night. Aracely Canchola acted as a translator for the evening. Board members thanked the parents for coming and expressing their feelings. The order of the agenda was changed to accommodate Latina parents in attendance. Communication, PIacement and Bilinaual Program Recommendations Dr. Alson regretted that parents feel we have not listened or been responsiie to their concerns. As a result of the concerns raised regarding Hispanic student achievement, three committees were established, Bilingual Program, Placement and Communication. The purpose of each committee was to listen to concerns, brainstorm, and form recommendations and action plans and suggest implementation dates. Recommendations from each committee dealt with: the Bilingual Program, level placement of Latino students, communication, translation and advocacy issues for parents. Dr. Alson mentioned that each year more materials are translated into Spanish. In regard to placement, there is no intent to place native -speaking students in low-level classes. A state grant for Hispanic drop out prevention has been submitted. Board members suggested we act on these items as soon as possible. Ms. Tisdahl reminded the administration to let ED RED know that we have applied for a grant. In the future all Latino reports should be translated into Spanish. Minoritv Student Achievement Reports were presented in the following three areas; Longitudinal Assessment — Explore and Plan, MSA Department Reports and Goal #2 — Department -Based Tutorial Programs and an Inventory of Department Academic Opportunities. Longitudinal Assessment -- Explore and Plan Test Results - The presentation covered overall student performance and performance disaggregated by race for the three largest racial groups represented in our student population: African -American, Hispanic, and white students. The class of 2003 is the first cohort to have taken both tests, allowing the comparison of performance of the same students at different points in time. The composite test scores as well as the test scores in all subject areas showed gains for ETHS students in all racial groups. While these gains are encouraging, there is still a significant and unacceptable gap is scores between white students and those earned by African American and Latino students. Minority Student Achievement Department Report - The report focused on department level data from 1999-2000 regarding course level enrollments and student achievement based on course grades. It also contained various efforts that departments have been making and plan to make to close the "achievement gap", and other data that individual departments have begun to collect or plan to collect that they believe will help them better understand the effects of their efforts. Goal 2, Department -Based Tutorial Programs and Inventory of Department Academic Opportunities - The inventory of departmental academic opportunities and department -based tutorial programs was presented. Board members asked if reports could be broken down by gender as well as race, and inquired about how to measure the significance of movement between percentiles. They are concerned that there were no A's or Bs in level 1 courses. The information is painful, but it does provide a point to begin to measure student progress. Bills Bills for the period of March 23, 2001 through April 6, 2001 in the amount of one million, three hundred twenty-two thousand, five hundred twenty dollars and one cent ($1,322,620.01) were presented for ratification and payment. Ms. Wilkerson moved approval; Mr. Gifford seconded the motion and on roll call Lurie, Colleton, Friedman, Tisdahl, Gifford, Wilkerson and Miller voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Summer Curriculum Proposals Ms. Tisdah) moved approval of the 56 proposals presented at the last Board meeting in the amount of $132,690.00. Mr. Gilford seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Consent Aqenda Ms. Colleton moved approval of the consent agenda, which included: a. Approval to award contract for carpeting to International Floor Covering, Inc. of Arlington Heights, III the lowest responsible bidder meeting specifications in a total base bid of $39,992. b. Approval to award a contract for painting to Star's Painting, of Wilmette, IL the lowest responsible bidder meeting specifications in a total of $95,500. Including alternate ##1. c. Approval to award a contract for lockers to Interior Steel of Grayslake, IL, the lowest responsible bidder meeting specifications' in a total base bid of $55,875. . d. Approval to award a contract for the athletic and physical education school towel service to National School Towel Service of Evanston, IL the lowest responsible bidder meeting specifications in a total bid of $24,600 for the first year and $25,200 for the second year. e. Approval to award a contract for scavenger service to Onyx Waste Services of Evanston, IL the lowest responsible bidder meeting specifications in the amount of $31,900. f. Approval to award a contract, of base bid only, for remodeling of the Graphic Arts Labs (room A156) to Builders Construction Services Division of Deerfield, IL, the lowest responsible bidder meeting specifications, in the amount of $337,800. g. Approval to award a contract for remodeling of the Upstairs Theater, Beardsley and Michael Cafeterias, Little Theater, N201 classrooms, A233-235 Applied Science Labs, Weight and Fitness Room Renovation, the new Student Center and remodeling of N218-N230 classrooms and adjacent corridors to Comosy Incorporated of Waukegan, IL, the lowest responsible bidder meeting specifications, in the amount of $4,392,000. h. IASB Unemployment Insurance Loss Control Program was removed from the agenda. i. Personnel Professional Staff - Certificated a. Teacher Appointments to Staff b. Coaching and Extra -Curricular Appointments c. Teacher Change in Duties d. Teacher Resignations Professional Staff - Non -Certificated in Education a. Administrative Added Duties Addendum Professional Staff — Certificated a. Appointment to Staff b. Authorization to Create a Position c. Resignation Non -certificated Staff — Teacher Aides a. Resignation Mr. Gifford seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. At 10:55 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m. on May 14, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. May 14, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Ms. Tisdahl, Mr. Friedman, Mr. Gilford, Ms. Wilkerson, and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2CO ), 2C(2), 2C(1 1) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Tisdahl seconded the motion. On roll call Lurie, Friedman, Tisdahl, Gilford and Lurie voted aye: nays, none. Ms. Colleton arrived at 6:50 p.m. The Board returned to open session at 8:15 p.m. On roll call Mr. Lewis, Mr. Friedman, Mr. Gilford, Ms. Tisdahl, Ms. Wilkerson and Ms. Lurie answered present, (Ms. Colleton arrived at 8:18 p.m. and Mr. Miller at 8:30 p.m.) The Board recognized the ETHS team of three students who are the national winners of the Society of Mechanical Engineers Robotics Challenge. Applied Science and Technology chairperson Mario Sauerland introduced the students. Ms. Tisdahl moved that the Board of Education approve the minutes of the . regular meeting of April 23, 2001 and the Finance meeting of May 2, 2001. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated to the Board. Superintendent's Report Two members of the ETHS family passed away recently. Mr. William Hazard, an ETHS School Board member from 1972-74 died last week in an automobile accident and Mr. William Wysockey, Past -President of the ETHS Alumni Association passed away last week. Other teacher and student awards, upcoming events and visitors to ETHS were announced. Pollina the Board Mary Wilkerson attended the Booster Club fundraiser and the NAACP Image Awards. Congratulations to Denise Martin, Laura Cooper, Kathy Pino and some teachers on being nominated by students for this honor. Ms. Tisdahl reported that the Extra -curricular Participation committee will be making a N report to the Board. She gave a legislative report. The PTSA sponsored a wonderful party to honor all 27 retiring staff members. Ross Friedman and Martha Burns attended a session for new Board members on school governance. Ms. Colleton enjoyed the PTSA luncheon for retiring. Ms. Black USA will visit ETHS next week and talk to students. Mr. Lewis was pleased to read a Tribune editorial about a proposed bill that would give local school boards the authority to make their own policy related to cell phones and beepers. Mr. Lewis requested that the administration investigate a change in practice of charging students who make xerox copies in the Library. Often students are forced to copy material from books because the text is not available. Ms. Fischer stated that the History Department is considering solutions to this problem in their department. Mr. Taggart will look into this. Ms. Lurie noted that the School Based Health Center is moving along smoothly. Ur. Alson noted that we need to hire a public health nurse, he hopes the city will move quickly on this matter. Ms. Wilkerson moved that Comments from the Public be moved to the end of the Action Agenda. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. Bankinq Services Proposal Mr. Taggart recommended that the Board approve moving our banking • • busines to First Bank and Trust of Evanston for a one-year period beginning July 1, 2001 with an option to renew for two additional years at the same rates. This recommendation is based on the following factors: • Yearly service fees are approximately $9000 less than the other bid. • First Bank and Trust has established a reputation for personal service and consistency. • First Bank and Trust has served other public entities in the community effectively. • The bank is Evanston based. Ms. Wilkerson moved that the Board approve the one-year contract for banking services with First Bank and Trust of Evanston. Mr. Gilford seconded the motion. On roil call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. James Lytle and Howard Kain, Managing Directors of the Bank were in the audience. Mr. Lytle informed the Board that the Bank is finalizing the first mortgage through the program developed by the bank , ETHS, District 65 and the city, several more are coming up soon. Approval of Bills and Treasurer's Report Mr. Gilford moved approval of the bills in the amount of one million, one hundred -thirty thousand, one hundred twenty-eight dollars and fifty-seven cents ($1,130,128.57) for the period of April 20, 2001 through May 4, 2001. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Ms. Wilkerson moved approval of the Treasurer's Report for March 2001. Ms. Lurie seconded the motion. All Board members voted aye; nays, none. Motion carried. Approval of Contracts Ms. Lurie moved approval of a contract to remodel the main office for Base Bid, Alternates 1, 2 and 3, to Construction Solutions, of Alsip, Illinois, the lowest responsible bidder meeting specifications in the amount of $257,340. Ms. Tisdahl seconded the motion. On roll call, Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Ms. Colleton moved approval of a contract to Continental Construction Inc., of Evanston, Illinois, the lowest responsible bidder meeting specifications, in the amount of $261,000, for renovation of Information Services and the Registrar's Office. Ms. Wilkerson seconded the motion. On roll call, Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Consent Agenda Ms. Lurie moved approval of the Consent Agenda which included: • Approval of renewal of membership in the Illinois High School Association and adoption of the Constitution, By -Laws, Terms and Conditions, and Administrative Procedures, Guidelines and Policies of the Illinois High School Association for the year of July 1, 2001 through .tune 30, 2002. • Approval of a Resolution establishing regular Board meeting dates for 2001-02 • Personnel Agenda Professional Staff — Certificated a. Appointments to Staff b. Added Duties — Stipends c. Request for Leave of Absence d. Resignations Ms. Tisdahl seconded the motion. On roll call, Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Comments from the Public Laura Paz, Gerardo Montoya, Jose la student), Soledad Renteria and Franci Pina made comments to the Board about their view on Bilingual Education as it relates to Latina students. Ms. Paz read a letter prepared by Father Oidershaw. Minority Student Achievement The report was broken into three sections: Longitudinal Assessment — Explore and Plan; Minority Student Achievement Department Reports; Goal #2 — Department Based Tutorial Programs and Inventory of Department Academic Opportunities. The data presented is baseline data and is the first of many reports dealing with minority student achievement. Even though some gains were shown, the gap in achievement and the rate of college attendance between students of color and white students is still unacceptable. Following a discussion Board members asked administrators to identify problems as they apply to individual students. They asked to see grade distributions across course levels. Each academic department has tutorial programs for students who require help. Ms. Madden explained the Pupil Personnel Team process of assessing student needs and recommending ways to eliminate barriers to learning. Answers to the following questions are important to Board members: • What are we good at • What are we bad at • How are we going to fix it • How will we allocate resources so kids will move up • Are we requiring students to take to many classes Communication. Placement and Bilingual Program Recommendations Hiring an outside team to assist ETHS in reviewing our practices, policies, curriculum and placement of students in the Bilingual program was added to the recommendations. Ms. Martin stated that we recognize the need to do a comprehensive evaluation of the Bilingual Program and want to learn the best way to deliver services to second language learners. It is important to look at all components of the program. It was suggested that the honors component of the first and second year Native Spanish speakes course not be bdded until the evaluation is completed. Mr. Gilford moved that two recommendations be moved to the action agenda. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Miller moved that the Board approve the recommendation to hire an outside team to assist ETHS in reviewing the Bilingual Program for approximately $20,000. Ms. Colleton seconded the motion. On roll call, Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Ms. Tisdahl moved that the Board approve adding lab periods to Bilingual Biology and Chemistry courses for 2001-02 at an approximate cost of $15,000. Ms. Lurie seconded the motion. On roll call, Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Other recommendations will be brought to the Board at a later date. Staff Develorment Retort There were no questions related to the Staff Development Report. At 10:45 p.m., there being no further business to come before the Board, Ms. Lurie moved and Ms. Wilkerson seconded a motion to adjourn. The next meeting wilt begin at 6:30 p.m on June 11, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. May 29, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m, in the Superintendent's Office. Mr. Miller called the meeting to order. On roil call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Ms. Jones, Director of Personnel, Mr. Grbavac, Director Buildings and Grounds and Ms. Engel, recording secretary, were also present. At 6:41 p.m., under Sections 2C(1), 2C(2), 2CO 1) and 2C(21 ) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 8:10 p.m. On roll call Ms. Lurie, Mr. Lewis, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Ms. Wilkerson moved that the Board of Education approve the minutes of the regular meeting of May 14, 2001. Ms. Lurie seconded the motion. All . members voted aye; nays, none. Motion carried. Written communications were circulated to the Board. Superintendent's Resort Faculty and students awards and honors and upcoming activities were announced. Pollino the Board and Committee Renorts Ms. Wilkerson thought Prom was elegant. Thanks to everyone for organizing the event. Ms. Tisdahl has received many calls from upset parents about the resignation of Steve Strauss from Park School. The abrupt resignation does not allow for a smooth transition and may cause a hardship for our students. She suggested that Dr. Alson and Dr. Murphy work on a smooth transition and a way to show our appreciation for Steve's years of service. Mr. Friedman was grateful that he was able to attend the TC retirement dinner. He also enjoyed the Employer Appreciation Breakfast. Matt Lewis was honored to be selected to receive the Helen Walker Memorial Award. He will do his best to live up to this honor. Ms. Colleton inquired about plans for After Midnight next year. Ms. Martin said that we will still be able to have the program on the boat next year, the following year will be a problem. Mr. Miller stated that Awards Night was absolutely exciting, and a wonderful event for parents and students. He also said that Prom was a wonderful event, the students were awesome. However, the food was not very "kid friendly." Ms. Colleton requested that the comments made by Kathy Pino at the last Board meeting be made available for viewing or reading. Comments form the Public Harris Rothenberg of Airways Systems Inc. made comments about the bidding process. Bennett Johnson, Soledad Renteria, Franci Pina, Lupe Mendoza and Gerardo Montaya all addressed the Board with concerns about Latino students. Baseline Data and Benchmarks, SIT. AVID & STAE Programs One of the components of the 2000-2001 Annual School Goals, Goal 2, focused on improving our understanding of current student support structures so that we can continue to develop them. William Corrin presented 1999-2000 baseline data for the AVID, SIT, and STAE programs. Coordinators from the programs, Vernon Clark, Marion Kelley, and Venessa Woods, were available to report on the activities of their program for the year and answer questions. Board members asked questions about recruitment practices. Since success in each program is measured differently the Board would like to know the standards for each program. Evenina Hiah School In the past the focus of the program has not been clear. However, it was never designed as an equivalent to day school. This year a reformed Evening. High School Committee met to make changes for the 2001-02 school year. Originally Mike Wynn chaired the committee. Part way through the year Mike Hart and Lynn Richmond took over as co-chairs. The committee decided not to continue the current program. The following recommendations for the fall of 2001 were made by the committee: • Streamline and advance the registration process to coincide with day -school registration • Improve teacher access to textbooks for all EHS classes and have them available in the classrooms for student use • Create a central location for student coats • Offer continuous staff development for EHS faculty In the fall a new committee will begin the process of designing a new Evening High School program. Goal 3 Indictors This item will be on the June 11, 2001 agenda. Communication, Placement, and Biiinnual Recommendations Ms. Martin presented ten recommendations on bilingual placement and bilingual communications that would cost approximately $100,000 to implement. The Board agreed that recommendations not related to the evaluation that will take place in the fall could be implemented immediately. Mr. Miller made the motion that the administration proceed with those recommendations not tied to the evaluation. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. ProDosed School Calendars for 2001-2002. 2002-2003 and 2003-2004 Ms. Martin presented the proposed school calendars for review. They will be an action item on the next agenda. Bills Bills for the period of May 11, 2001 through May 18, 2001 in the amount- of eight hundred fourteen thousand, three hundred eighty-eight dollars and thirty-four cents ($814,388.34) were presented for ratification and payment. Ms. Tisdahi moved approval; Mr. Gilford seconded the motion and on roll call Lurie, Colleton, Tisdahl, Gilford and Miller voted aye; nays, none. Motion carried. {List of bills approved is on file in the Business Office.) - Consent Aqenda Ms. Lurie moved approval of the consent agenda, which included. a. Resolution to Partially Abate and Transfer Monies from Working Cash Fund WHEREAS, the working Cash Fund of Evanston Township High School, District No. 202, Cook County, Illinois (the "School District"), was created for the purpose of enabling the School District to have its treasury at all times sufficient money to meet demands thereon for ordinary and necessary expenditures for corporate purposes; and WHEREAS, the Working Cash Fund was funded by the issuance and sale of bonds of the School District and by levy and extension of taxes pursuant to Article 20 of the School Code of Illinois (the "School Code"); and WHEREAS, the Working Cash fund presently has on hand a balance of at least $113,500,000; and WHEREAS, Sections 20-5 and 20.9 of the School Code provide that the Board of Education has the power to permanently transfer a portion of the balance in the Working Cash Fund to the Operations and Maintenance Fund of the School District to provide money with which to make building improvements and for other school purposes; and WHEREAS, it is in the best interest of the School District that the Board of Education direct the School Treasurer to partially abate and transfer a portion of the balance in the Working Cash Fund to the Operations and Maintenance Fund. NOW THEREFORE, BE IT RESOLVED BY THE Board of Education of Evanston Township High School, District No. 202, Cook County, Illinois, as follows: Section 1: That the Board hereby finds that all of the recitals contained in the preambles of this Resolution are full, true and correct and does hereby incorporate them into this Resolution by reference. Section 2: That the School Treasurer of the School District be and is hereby directed, pursuant to Sections 20-5 and 20-9 of the School Code, to partially abate and permanently transfer amounts not to exceed $12,500,000 from the monies in the Working Cash Fund to the Operations and Maintenance Fund, such transfer(s) to be made effective on or before June 30, 2002. Section 3: That all other resolutions or parts of resolutions in conflict herewith be and the same hereby repealed, and this Resolution shall be in full force and effect immediately and forthwith upon its passage. b. Treasurer's Report for April c. 2001-02 Membership in the Illinois Association of School Boards in the amount of $5,234 d. Approval to award a contract to Kleen Air Service Corporation of Chicago, Illinois, the lowest responsible bidder meeting specifications, in an amount of $52,800, base bid and alternate bids 1,2, and 3. e. Personnel Agenda Professional Teacher Appointment to Staff Intern Appointments to Staff Teacher Change in Status Teacher Overloads Teacher Retirements Classified Staff Secretarial Creation of Position Special Staff - Appointments to Staff Addendum Professional Staff Appointments to Staff Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, and Miller voted aye. Motion carried. At 10:20 p.m., there being no further business to come before the Board, Ms. Lurie moved and Mr. Miller seconded a motion to adjourn. The next meeting will begin at 6:30 p.m. on June 11, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. June 11, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Tisdahl, Mr. Friedman, and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. At 6:51 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl and Wilkerson voted aye: nays, none. The Board returned to open session at 8:25 p.m. Mr. Gilford arrived at 7:10 p.m. and Mr. Miller at 7:45 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Mr. Friedman moved that the Board of Education approve the minutes of the regular meeting of May 29, 2001. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. Superintendent's Retort Student and faculty awards and honors and upcoming events were announced. Mr. Taggart read a press release related to the reassessment of homes in Evanston. The county assessor used estimated numbers and taxes will not be increased as much as reported. Pollinq the Board and Committee Reports Six of the Board members attended graduation and said it was wonderful. They commented that more teachers than usual attended. graduation. Many Homebase teachers wanted to see their student's graduate. Board members noticed a warm and caring interaction between teachers and students. Ms. Tisdahl said that Operation Push registered 200 students to vote by noon and hoped for a total of 400 by the end of the day. She was happy to report that Jeff Schoenberg's bill to give money to Charter Schools was defeated. Mr. Friedman attended the School Improvement meeting and Literacy Recognition Awards. Several Board members enjoyed the production of The Importance of Being Earnest. Mr. Miller attended the STAE Awards. He said we should do all we can to make sure as many educational opportunities as possible are available for our students. Comments form the Public — Franci Pina thanked the Board for approving the recommendations related to Latino students and their parents. School Improvement Report Laura Cooper introduced co-chairs of the School Improvement Team, Amy Verbrick and Betsy Engelman, who presented the report. This has been a transitional year for School Improvement Team {IMPS}. They have redefined the purpose and mission of IMPS as well as refined the Critical Friends model, monitored ongoing school initiatives, conducted surveys and examined data related to student achievement, and presented recommendations to the superintendent on the implementation of Homebase and student planning. This year they held monthly meetings instead of twice a month and developed the following subcommittees to clarify the mission and purpose. • Membership/Mission • Communication • Visitations • Data Analysis IMPS made recommendations to the Superintendent regarding Homebase and Student Planning. They have learned much' about the school climate from. ' the survey conducted this year. Following a discussion Board members asked to have minutes from the IMPS meetings sent to them in the future as well as status reports. They felt that the committee is doing a lot of important work and want to make sure that the recommendations are considered. Review Goal i — Pilot Standards -Based Assessments by Department Dr. Cooper reported that this year departments have been designing assessments, discussing the connections between the assessments and the curriculum, and preparing teachers to administer and score common assessments. While every department is at a slightly different place in this process, all departments have begun identifying the advantages and the complications of common assessments. English chair, Carol Lounsbury reported on the Sophomore Persuasive Essay: An Example of a Common Assessment. She provided the rubric used to score the essays and copies of student work that exceeded standards, met the expected standard, and fell below the standard. On June 12, all department chairs and administrators will meet with four of our Critical Friends with expertise in the area of standards and assessment. They will review our work, respond to our questions, and offer advice about next steps in developing and using common assessments to improve student achievement. This advice will be used in developing school -wide and department goals for 2001-02. Goal 3 — Indicators Dr. Cooper presented the report prepared by William Corrin. The report addressed one of the components of 2000-01 Annual School Goal #3 by establishing baseline data about cumulative GPA disaggregated by race and. gender and building additional baseline data about course level enrollments onto other data presented earlier this year. By tracking these data over time, they hope to monitor more effectively the results of efforts to improve minority student achievement at ETHS. The data was discussed and found to be quite interesting. Ms. Wilkerson left the meeting at this time. Bills Bills for the period of March 9, 2001 through March 16, 2001 in the 'arrmount" of seven hundred fifty-six thousand, three hundred fifty-three dollars and thirty-eight cents ($756,353.38) were presented for ratification and payment. Ms. Tisdahl moved approval; Ms. Lurie seconded the motion and on roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, and Miller voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Ms. Colleton moved approval of the Consent Agenda, which included: a. Approval of Prevailing Wage Resolution b. Approval to Award Contract for Vending Machines to American Vending Sales, Inc. of Elk Grove Village, Illinois, the lowest responsible bidder meeting specifications in a total of $54,226. c. Approval of Proposed School Calendars for 2001-2002, 2002-2003, and 2003-2004 d. Personnel Agenda Professional • Approval of Memorandum of Agreement for Teachers' Contract • Appointments to Staff, Summer School • Leave of Absence Addendum Professional • Appointments to Staff • Added Duties Classified Staff — Special • Change of Contract • Resignation Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Wilkerson and Miller voted aye; nays, none. Motion carried. Ms. Lurie moved that the action agenda be changed by adding the lease of automobiles for Driver Education. Ms. Colleton seconded the motion. All members present voted aye, nays, none. Motion carried. Ms. Colleton moved that the Board, pending attorney review of the lease terms, approve the contract to lease two automobiles from Highland Park Plymouth for 36 months at $350 per month, per car. Ms. Lurie seconded the motion.. On roll call Lurie, Colleton, Friedman, Tisdahl, Wilkerson and Miller voted aye; nays, none. Motion carried. At 10:00 p.m., there being no further business to come before the Board, Ms. Lurie moved and Ms. Colleton seconded a motion to adjourn. The next meeting will convene in the Superintendent's office at 6:30 p.m. on June 18, 2001, the open session will be held in W-124.. All members voted aye; nays, none. Meeting adjourned. June 18, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6.45 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Ms. Tisdahl, Ms. Colleton, Mr. Friedman, Ms. Wilkerson, and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2CO ), 2C(11) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Tisdahl seconded the motion. On roll call Colleton, Friedman, Tisdahl, Wilkerson and Lurie voted aye: nays, none. Mr. Gilford arrived at 7:00 p.m. and Mr. Miller at 7:20 p.m. The Board returned to open session at 7:45 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Recoanition of Park School Principal Steven Strauss Mr. Strauss was presented with an engraved crystal paperweight as a token of gratitude for all he has done on behalf of Evanston students. Dr. Alson and Board members gave personal testimony. Mr. Strauss will be deeply missed. He laid the foundation and built one of the best programs in the country. Not only do students from Park School learn, most of them also come away with a job. There is a definite feeling of love at Park school. Steve Strauss will be sorely missed for all that he does both inside and outside of Park School. Mr. Strauss thanked the staff of both districts, Park School and parents for working with him to make everything possible. He will not be leaving the area and will be checking in from time to time. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of June 11, 2001 and the Finance meeting of June 6, 2001. Ms. Tisdahl seconded the motion. All members voted aye, nays, none. Motion carried. Written communications were circulated to the Board. Superintendent's Report Faculty and student awards and honors, and recent and upcoming events were reported. Polling the Board Ms. Wilkerson will be attending the third annual Minority Student Achievement Network conference in Cambridge. Mr. Gilford spoke at the Standards Workshop and was impressed with the work conducted and the teachers attending the workshop. Ms. Tisdahl will attend the ED RED Legislative workshop and present issues of importance to ETHS. She also attended an Evening High School meeting. Ms. Colleton reported that the Safety Task Force has agreed to become part of the Local Area Network (LAN). The LAN, which is mandated by DCFS and the state, will have a Safety Task Force subcommittee. Comments from the Public Wendy Kopulel , Andrew Biliter, Gloria Clunie, Jeff Newburger, Paula Biliter and Dan Silverstein expressed their views on the ETHS Theatre Department. Boosters Club Report Boosters Club President Julie Hughes Pink presented the report. This year the Boosters Club broke several records. Membership was at the highest ever and they raised more money and gave away more that ever before. They distributed $66,614.22 to a wide range of programs across the curriculum. The profit from the fundraiser was almost $25,000. At last year's fundraiser Helen Walker commented that many ETHS supporters could not attend the event because of the expense of the tickets. In response to that concern the Boosters Club hosted several spagetti dinners I$5 per ticket) to build school spirit and provide the community with additional opportunities to come together. This was a big success and next year they will hold more dinners before athletic events. In order to have a more diverse group of parents they are changing the structure of committees. The Crystal E award was presented to Char Shaw for her many years of support - to the Boosters Club. Adventure Ed Update John Brinkworth and Chester Jones described the activities of the Adventure Ed Course through a Power -Point presentation. Three students, Michael Benson, David Galatzer-Levy and Kathleen Mitomi, shared their experiences with the program. Everyone agreed that this is a extremely popular and exciting program that provides students with an incredible experience and opportunities that many students would never have without this class. Facilities Update Director of Operations and Purchasing, Steve Grbavac reported on summer projects. This summer we began the first phase of the facility renovations approved earlier this year. Everything is off to a good start and moving along smoothly. Proposed Goals 2001-02 Dr. Alson presented the following three goals for 2001-02: • Align curriculum, instruction, and assessment with the K-12 standards in every department • Examine and improve student support structures to ensure that students at all performance levels are able to meet high academic standards • To build personalized connections as a means to address the needs of all students, in particular the disengaged students Ms. Wilkerson thought that a plan for each program would be provided. She would like to see measurable goals and an action plan. Ms. Colleton is concerned that minority student achievement does not appear as one of the major goals. Ms. Lurie moved that Asbestos Abatement be added to the Consent Agenda. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Approval of Bills Ms. Colleton moved approval of the bills in the amount of five hundred three thousand, five hundred eighty-nine dollars and sixty cents ($503,589.60) for the period of June 7, 2001 through June 8, 2001. Ms. Lurie seconded. the. motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Wilkerson and Miller voted aye; nays, none; abstain, Gilford. Motion carried. Consent Aqenda Ms. Lurie moved approval of the Consent Agenda which included: a. Approval of 2001-02 Student Fees and Charges b. Renewal of the CLIC Insurance Cooperative package plan and approval to pay the premium of $127,120 and an additonal $6,759 to cover School Board Legal Liability coverage for a total of $133,879. c. Renewal of membership in the SELF Pool and approval to pay the premium of $242,714. d. Approval of list designating Board minutes as closed or open. e. Approval of transfer from the Working Cash Fund to the Educational Fund $262,264. f. Approval of membership in ED-RED for 2001-02 and payment of annual dues of $3,725. g. Approval to award contract to Colfax corporation, of Chicago, Illinois, the lowest responsible bidder meeting specifications, in the amount of $36,300. h. Personnel Agenda Professional • Teacher Appointments to Staff • Summer School Appointments • Teacher Change in Status • Administrator Retirement Classified Staff • Teacher Aide Increase in Duties • Secretarial Change in Positions Addendum Professional Staff • Appointments to Staff Classified Staff • Appointment to Staff, Secretarial • Suspension, Engineers Ms. Tisdahl seconded the motion. On roll call, Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. At 10:00 p.m., there being no further business to come before the Board, Ms. Lurie moved and Mr. Gilford seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on July 9, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. July 9, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Tisdahl, Mr. Friedman, Ms. Wilkerson, Ms. Lurie and Mr. Miller answered present. (Mr. Gilford arrived at 7:30 p.m.) Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2CO ), 2C(10) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Tisdahl seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 8:15 p.m. On roll call Ms. Lurie, Mr. Friedman, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. (Ms. Colleton arrived at 8:20 p.m.) Ms. Tisdahl moved that the Board of Education approve the minutes of the regular meeting of June 18, 2001. Ms. Lurie seconded the motion. All members voted aye; nays, none, absent, one. Motion carried. Written communications were circulated to the Board. Suoerintendent's Reoort Dr. Alson stated that issues related to the theater curriculum will be addressed at a future Board meeting. He appreciated hearing concerns from parents and students. Current enrollment calls for three teachers covering this area, two are part-time. Dr. Bowers is in the process of establishing a Theater Outreach Committee. Some of the concerns of the committee will be recruitment of a diverse group of students and curriculum development. The superintendent announced student awards and upcoming events. Polling the Board Ms. Tisdahl reported on ED RED activities. Ms. Colleton was very proud of the ETHS students and staff at the 4" of July parade. Ms. Lurie and Ms. Tisdahl attended the farewell reception for Park School Principal Steve Strauss. It was sad to say good-bye to him. Comments from the Public Franci Pina made a statement regarding the attendance process. Deborah Bell's statement was about the STAB program. Park School Ms. Lurie made a motion to move the approval of the Park School budget to this point on the agenda. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. Dr. Alson introduced Mr. Matthew Ottaviano, the new Principal of Park School. Mr. Ottaviano addressed the Board. He is very enthusiastic about his appointment as principal and looks forward to working with both districts. Since Mr. Ottaviano just started his familiarity with this budget is limited. However, he did mention that the increase in transportation. Brought on, by the fact that some Park students were spending more than an hour traveling to and from school. Ms. Colleton moved that the Board of Education approve the proposed Park School budget for 2001-02. Ms. Tisdahi seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, and Miller answered aye; nays, none. Ms. Wilkerson was out of the room. Motion approved. Update Goal 3 Director of Research, Evaluation and Assessment William Corrin reported on student achievment data. His report addressed one of the components of the 2000-01 Annual School Goal #3 by establishing baseline data based on the ETHS Class of 2000 about core curriculum completion disaggregated by race and gender. Achieving a "core curriculum" has been defined as successfully completing 2 Algebra, 4 years of English, 3 years of History/Social Science, and 3 years of Science. This definition of a core curriculum approximates the application requirements of most colleges and universities, and involves taking more math and science than currently required to graduate from ETHS. By tracking these data over time, we hope to monitor more effectively our efforts to prepare all students for the opportunity to attend college. Board members thought this was a good chart and good format for reviewing the data and following trends over time. If there is no improvement we must consider the special programs offered and whether they should be continued. Board members suggested the data, particularly 2 Algebra and science, should be shared with District 65 and with our counselors. Some of the information has already been shared with District 65. Dr. Alson reported some of the methods that have been used in the past to measure student progress and to help students excel. This data will appear in the Superintendent's Annual report. Ms. Colleton requested that a copy of the annual report be available at each Board meeting for reference. Board members questioned when is the best time of year to review proposals to affect change for the following year. Proposed Goals 2001-02 Dr. Alson presented revised goals for 2001-02. The revisions reflect greater specificity regarding expected impact of the goals. He also provided a review of the 2000-01 goals. Board questions dealt with graduation requirements and mandate waivers for PE. Ms. Wilkerson moved that the proposed Goats (1, 2, and 3) for 2001-02 be approved. Ms. Lurie seconded the motion.. All members voted aye;, nays, none. Motion carried. Approval of Bills Ms. Tisdahl moved approval of the bills in the amount of one million, six hundred fifty-eight thousand, one hundred twenty-seven dollars and thirty- four cents ($1,658,127.34) for the period of June 15, 2001 through June 27, 2001. Mr. Gifford seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gifford, Wilkerson and Miller voted aye; nays, none. Motion carried. Acceptance of Tentative Budget 2001-02 Mr. Taggart presented the Tentative Budget for 2001-02. He outlined the Highlights and Expenditures for the budget. This budget was prepared prior to the close of the 2001 fiscal year. it is subject to significant change over the next few months. Ms. Lurie moved that the Board accept the Tentative Budget for 2001-02. Ms. Wilkerson seconded the motion. On roll call Lurie, Friedman, Tisdahl, Gifford, Wilkerson and Miller voted aye; nays, none. (Ms. Colleton was out of the room.) Consent Agenda Ms. Lurie moved approval of the Consent Agenda which included: • Approval of Date of Budget Hearing, September 10, 2001 and Authorization to Publish Legal Notice on July 26, 2001, • Approval of North Central Association Membership for 2001-02 and payment of annual dues of $500. • Approval of Renewal of C.1."v Policy #83073038 and authorization to pay premium of $750.00 for the period July 1, 2001 to June 30, 2002. • Approval of Renewal of the Foreign Liability Policy PHF051527 and authorization to pay premium of $2,300.00. • Approval to Award Student Transportation Contract to: 1. Best Taxi -cooperative Ed., In -District Special Ed. And Out of District Special Ed. ; 2. Winkels/Robinson-FieldlAthletic Trips 3. Allways Medical Carriers -Special Ed. Athletic and Handicap Accessibility • Approval of contract for District Furniture to Frank Cooney C:; of Elk Grove Village, Illinois, the lowest responsible bidder meeting specifications in a total base bide of $74,157.38. • Personnel Agenda Professional Staff ♦ Administrative Re -appointment to Staff ♦ Teaching Appointments to Staff ♦ Summer School Appointments ♦ Coaching Appointments ♦ Teacher Changes in Status ♦ Administrative Retirement ♦ Teacher Resignations Classified Staff ♦ Techer Aide Reclassification ♦ Teacher Aide Resignation ♦ Secretarial Adjustment Addendum Professional Staff ♦ Appointments to Staff ♦ Change in Status ♦ Added Duties Professional Staff — Non -certificated in Education ♦ Retirement Non -Certificated Staff ♦ Resignation, Teacher Aide ♦ Resignation, Engineer Ms. Tisdahl seconded the motion. On roll call, Lurie, Colleton, Friedman, Tisdahf, Gifford, Wilkerson and Miller voted aye; nays, none. Motion carried. At 10:05 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Gifford seconded a motion to adjourn. The next meeting will begin at 6:30 p.m. on August 20, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. August 20, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 7:00 p.m. in the Superintendent's Office. Ms. Lurie, presided and called the meeting to order. On roll call Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Ms. Jones, Director of Personnel, and Ms. Engel, recording secretary, were also present. At 7:01 p.m., under Sections 2C(1), 2C(1 1) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Colleton, Friedman, Tisdahl, Wilkerson and Lurie voted aye: nays, none. Mr. Gilford arrived at 7:35 p.m. The Board returned to open session at 8:00 P.M. On roll call Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Ms. Lurie answered present. Ms. Lurie presided over the meeting. The Board and administration recognized retiring Student School Board member Matthew Lewis. Board members expressed appreciation to Mr. Lewis for the excellent manner in which he performed the duties of a student board member. It has been a pleasure to work with him as he represented ETHS students. One place in particular that his hard work is reflected is in the new student center. Dr. Alson stated that Matt Lewis is the epitome of what a student board member should be. Ms. Tisdahl said that Matt is "one classy human being." The Board presented Matt with an engraved paperweight and the award of excellence pin. Ms. Tisdahl moved that the Board of Education approve the minutes of the regular meeting of July 9, 2001. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. Superintendent's Report Defibrillators have been ordered and will be operational soon. ETHS ACT scores remain above the state and national averages. The ETHS boys' swimming and diving team has been declared the National Public School Champions by the National Interscholastic Swimming Coaches Association and Swimming World magazine. Unfortunately, two grant proposals that we applied for were turned down. One was to create community learning centers and the other was designed to discourage Latino students from dropping out of school. The city of Evanston granted the street vacation requested for the Nature Center. The Minority Student Achievement Network has submitted a grant proposal to the National Science Foundation. The Evanston Community Foundation awarded $7,500 to the Family Institute for use in its anger -management program with ETHS. Jeff Taggart and Steve Grbavac will participate in a Chamber of Commerce meeting for Evanston small business concerns. Upcoming meetings and activities were mentioned. Steve Grbavac updated the Board on the status of the summer building projects. Substantial progress has been made on the Main Office, Information Services and the Graphic Arts Lab. People are able to move into the areas. Beardsley and Michael Cafeterias were abated on time and are on schedule for completion. The new Student Center is taking shape. The kitchen elevators are in and awaiting inspection. The long-range projects are coming along and appear to be on schedule. Pollina the Board and Committee Reoorts Ms. Tisdahl reported that the Evening High School Committee has been meeting frequently. A report will be coming soon. Ms. Colleton and Ms. Tisdahl attended Summer School graduation, it was a lovely event. Ms. Lurie asked Ms. Miehis to explain the new buddy system, which is being developed. Ms. Lurie suggested that a buddy system be developed for parents and students who are transferring to ETHS during the year. A cadre of parents will be available to work with the parents, and students will be assigned a buddy in their Homebase. Ms. Miehls and Ms. Seidman are working with the PTSA on this project. Comments from the Public There were no comments from the Public. Dates for Finance Committee Meetings for 2001-02 Mr. Taggart presented dates for Finance meetings for the 2001-02 school year. They will generally be held on the first Wednesday of each month. Meetings will be cancelled if they are not needed. Policv. Chanters 6 and 7 The following policies were presented for approval. School Organization, VI-600 Freshman Sophomore School, VI-600-1 ♦ School Calendar, VI-605 • Graduation Requirements, VII-720 Chapter VI, School Organization, has been revised to reflect changes in school administration and to improve clarity and usefulness. Board members were concerned with the statement that the Assistant Superintendent/Principal is responsible for the administration of all grades. Ultimately the Superintendent is the person responsible and Board members feel that it should be so stated in the policy. Dr. Alson will direct Ms. Zimmer to ask our attorneys if this wording follows state law. The policy regarding the superintendent's role will be presented at the next Board meeting. There were no questions or concerns regarding policies Vi-600,V1-600-1 and VI-605. Board Policy Graduation Requirements 720 is revised to include requirements previously approved by the Board of Education and not recorded in Board Policy. Even though approval of this policy is only technical, there are no changes to requirements, a lengthy discussion followed. There is a wide range of Board member's opinions on this topic. Board members want to begin a discussion on the possibility of changing our graduation requirements. They requested that we collect graduation requirements from the other districts in the Minority Student Achievement Network for review. Discussion of this topic must include Teachers Council, the PTSA, the School Improvement Team, Curriculum Forum and Curriculum Council. Dr. Alson will schedule a time for the Board to discuss graduation requirements after it is discussed with staff. Bills Bills for the period of July 6, 2001 through August 10, 2001 in the amount of two million, eight hundred eighty-nine thousand, three hundred twenty dollars and fifty-eight cents ($2,889,320.58) were presented for ratification and payment. Ms. Tisdahl moved approval; Mr. Gilford seconded the motion and on roll call Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Lurie voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Consent Aqenda Ms. Tisdahl moved the following change in item B, Change to Schedule of Board of Education Meetings 2001-02. The Board of Education meeting scheduled for January 28, 2002 will be moved to Tuesday, January 29, 2002 to allow Board members to attend the annual ED RED Legislative Dinner on January 28". Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Gilford asked that the Personnel Agenda be removed from the Consent Agenda. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Wilkerson moved that the Board approve the Consent Agenda as amended: Consent Agenda a. Approval of Amended Calendar 2000-0lto delete June 11-15, 2001 as emergency days providing 180 total school bays with a closing date of June 8, 2001. b. Change to Schedule of Board of Education Meetings 2001-02, reflecting the change from June 24, 2002 to June 19, 2002 and as amended to change January 28, 2002 to January 29, 2002. C. Approval of Budget Amendments January -June 2001 d. Approval of loan Resolution WHEREAS, funds amounting to $2,000,000 are needed in the Educational Fund of School District Number 202, Cook County, Illinois to meet ordinary and necessary disbursements for salaries and other school purposes; and WHEREAS, such transfer to the Educational Fund is in anticipation of the taxes levied for the Educational Fund for the year 2000; and WHEREAS, the Board of Education estimates that $32,580,863 will be extended for the year 2000 by the County Clerk of Cook County for the Educational Fund; and WHEREAS, the Board of Education has issued no warrants in anticipation of the collection of taxes for the year 2000; and WHEREAS, the Board of Education has heretofore transferred $0.00 to the Educational Fund in anticipation of collection of taxes for the year 2000: NOW THEREFORE BE IT RESOLVED, by the Board of Education of School District 202, Cook County, Illinois that the School Treasurer be directed to transfer as a loan an amount not to exceed $2,000,000 from the Working Cash Fund to the Educational Fund in anticipation of taxes levied for the Educational Fund for the year 2000, and said School Treasurer be directed to repay such transfer to the Working Cash Fund as and when said School Treasurer receives 2000 tax collections from the County Treasurer. e. Approval of interest Transfer Resolutions WHEREAS, the School Code of Illinois provides that moneys earned as interest from the investment of the Working Cash Fund shall be transferred to the Educational Fund, Transportation Fund, or the Operations and Maintenance Fund upon the authority of the school board by separate resolution directing the school treasurer to make such transfer; and WHEREAS, the Board of Education has determined that the earned interest shall be transferred to the Educational Fund of Evanston Township High School District #202 to meet ordinary and necessary disbursements for salaries and other school purposes; NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to transfer earned interest of $15,425.84 from the Working Cash Fund to the Educational Fund. WHEREAS, the School Code of Illinois provides that the board shall determine by resolution whether the interest earned on proceeds from the sale of bonds for fire prevention, life safety, and energy conservation is to be used for the purposes for which the bonds were issued or for payment of principal indebtedness and interest on those bonds; and WHEREAS, the Board of Education has determined that the earned interest on such bond proceeds shall be used for the purposes for which the bonds were issued, NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to retain the earned interest of $96,018.53 in the Fire Prevention Fund for Fiscal Year 2001. f. Resolution Authorizing Intervention in Proceedings Before PTAB Whereas, an owner or manager of a parcel or parcels of real property located within the boundaries of the State of Illinois has the right to file an appeal challenging the assessed value of the parcel or parcels of real property with the State of Illinois Property Tax Appeal Board (PTAB); and Whereas, an appeal before the PTAB seeks a reduction in the assessed value of the parcel or parcels; and Whereas, a reduction in the assessed value of a parcel or parcels granted by the PTAB will lead to the issuance of a real estate tax refund from the Board of Education of Evanston Township High School District 202 ("Board"); and Whereas, the number of such appeals has been increasing in terms of both absolute number of appeals filed and the total dollar amount of assessed valuation reductions sought; and Whereas, a taxing district has the right to intervene in proceedings before the PTAB in order to protect the taxing district's revenue interest in the assessed value of a parcel or parcels; and Whereas, the time period during which a taxing district may intervene is only 30 days after the taxing district's receipt, from the Cook County Board of Review, of notice of the filing of an appeal by an owner or manager of a parcel or parcels of real property; and Whereas, the Board has determined that it is necessary, desirable, advantageous, and in the public interest to defend the Board's real property tax base by intervening in PTAB appeals filed on parcels within the boundaries of the Board. NOW THEREFORE, BE IT HEREBY RESOLVED, by the Board of Education of Evanston Township High School District 202, Cook County, Illinois, as follows: 1. The Board finds that all of the recitals contained above are true and correct, and that the same are hereby incorporated herein by reference. 2. The Board hereby authorizes Franczek Sullivan P.C., as its legal representative, to: a? file a Request to Intervene in Appeal Proceedings in all 2000 assessment appeals filed at the PTAB for which the Board receives notice from the Cook County Board of Review and the Superintendent, or his designee, determines that it is in the best interests of the District to intervene, and bi represent the Board's interests in those proceedings. g. Approval to Award Contract for Vending Machine Items to Chicago Vendor Supply of Chicago, Illinois, the lowest responsible bidder meeting specifications in a total of $52,156.53. h. Approval to Award Contract for Baking Products to Gonnella Baking Company of Chicago, Illinois the lowest responsible bidder meeting specifications in a total of $25,314.25. i. Approval to Award Contract for Dairy Products to Cloverleaf Farms of Crestwood, Illinois the lowest responsible bidder meeting specifications in a total of $1 1,662.00. j. Approval to Award Contract for Fitness Room Equipment to Fitness Factory Outlet, Inc, of Arlington heights, Illinois the lowest responsible bidder meeting specifications in a total base bid of $ 78, 833.00. k. Approval to Award Contract for Network Wiring to Hiram Electric, of Chicago, Illinois in the amount of $85,423. Computer hardware and associated services are exempt from public bidding requirements and we did not advertise for bids. 1. Approval to Award Contract for Firepump Installation and associated piping to Fire Control, Inc., of Wheeling, Illinois, the lowest responsible bidder meeting specifications, in the amount of $ 204, 500. M. Approval of Intergovernmental Agreement to Furnish Food Services to District 65 for the 2001-02 school year. n. Agreement to Furnish Food Services to Faith Christian Academy for the 2001-02 school year. Ms. Tisdahi seconded the motion. On roil call Colleton, Friedman, Tisdahl, Gifford, Wilkerson and Lurie voted aye. Motion carried. Ms. Colleton moved that the Board of Education approve the Personnel Agenda and Addendum: Personnel Agenda Professional ♦ Teacher Appointments to Staff • Teacher Re -appointment to Staff ♦ Teacher Requests for Specialized Instruction ♦ Authorization to Create a Position ♦ Teacher Changes in Status • Teacher Added Duties ♦ Teacher Change of Position ♦ Teacher Request for Leave of Absence ♦ Teacher Request for Maternity Leave ♦ Teacher Resignations Classified Staff ♦ Teacher Aide Appointments to Staff ♦ Teacher Aide Change of Position ♦ Teacher Aide Resignation ♦ Secretarial Appointment to Staff ♦ Secretary Resignation ♦ Custodial Retirement ♦ Department of Safety Authorization to Create a Position Addendum Professional ♦ Appointments to Staff ♦ Request for Specialized Instruction ♦ Added Duties ♦ Change in Status Educational Classified Staff ♦ Teacher Aide Appointments to Staff ♦ Secretarial Appointment to Staff ♦ Secretarial Change of Position Ms. Tisdahl seconded the motion. On roll call Colleton, Friedman, Tisdahl, Wilkerson and Lurie voted aye; nays, none; abstain, Gilford. Motion carried. At 9:45 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Tisdahl seconded a motion to adjourn. The next meeting will begin at 6:30 p.m, on September 10, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. September 24, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:39 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll tail Ms. Tisdahl, Ms. Colleton, Mr. Friedman, Mr. Gilford, Ms. Wilkerson, and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, and Ms. Engel, recording secretary, were also present. At 6:40 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Tisdahl seconded the motion. On roll call Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Lurie voted aye: nays, none. Mr. Miller arrived at 6:50 p.m. The Board returned to open session at 7:40 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Linsenmeier, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Ms. Tisdahl moved that the Board of Education approve the minutes of the regular meeting of September 10, 2001. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated to the Board. Superintendent's Report Dr. Alson detailed the action taken by the administration following the tragedy of September 11 ". Some of the actions included notification to students, staff and parents, PA announcements, cancelation of all after school activities on September 11 t", a very moving moment of silence and playing of America the Beautiful. He expressed his pride and thanks for the way staff and students conducted themselves in response to the traumatic terrorist attacks. Ribbons are being sold by Ammesty International and Community Service is holding bake sales to raise funds to help families of the firemen who perished. Teacher and student awards and honors as well as upcoming meetings and events were announced. Pollinq the Board After reviewing the Invest Annual report Ms. Wilkerson commented on the wonderful job Invest is doing providing tutors for our students. Ms. Wilkerson indicated that she has been telling people we will be discussing Minority Student Achievement in October. Ms. Wilkerson appreciated receiving the minutes of the School Improvement Team. Jeremy Linsenmeier attended the candle light vigil held in Evanston. It was a very moving event that made him proud to be from Evanston. Ms. Tisdahl thanked Mr. Taggart for attending to the PTAB issue. After receiving a complaint from a parent regarding how ETHS was operating following the events of September 11" Ms. Tisdahl called other parents, students and teachers for their comments. She received only praise for the actions taken by the administration, staff and students. Ms. Tisdahl extended her congratulations to the staff for a good job of handling a terrible situation. Mr. Friedman reported on a recent Curriculum Forum meeting. Ms. Colieton is concerned about the ongoing impact of the events of September 11 ' on our students. The fall out will continue for a long time. Ms. Lurie reported that a recent ETHS graduate who is a Navy Seal was interviewed by the Chicago Tribune. Mr. Miller made the following statement: "i wish to commend and extend my appreciation on behalf of the Board of Education of Evanston Township High School for the continued outstanding effort which our teachers, support staff and administrators provided in the difficult days following the tragedy in New York, Pennsylvania and Washington. You managed to keep our school working and provided tremendous support and guidance to our children in this most difficult time in our history and indeed in their young lives. Your efforts are another positive example of everyday heros stepping forward for our nation and for our communities. I am proud of you and all of your efforts. Thank You." Comments from the Public Mr. and Mrs. Cordell made comments about assignment of homework'.' following the tragedy. Renort on Summer Curriculum and School Improvement Proiects Dr. Cooper reported on the scope and accomplishments of summer projects. In the spring the Board voted to support summer projects in the amount of $132,690. By the end of summer only five of the projects were not completed and actual expenditures for all projects thus far is $133,247. Michael Van Krey, Cynthia Thomas, Mike Carpenter and Terri Sowa reported on the value of their summer projects. Timeline and Process for Graduation Requirements Pr000sal Two data reports presented to the Board last year (Test Score Report - Correlation of ACT Scores and Core Curriculum Completion and Core, Curriculum Completion by Race and GPA) indicated a discrepancy by race between achievement and core curriculum completion. Those students who ' completed core curriculum demonstrated higher achievement in grades and test scores. Black and Latino students have a much lower rate of core curriculum completion than White students, specifically in math and science. These data show a correlation between completion of core curriculum and achievement in class and on standardized tests. Therefore, a graduation requirement proposal will be developed to enhance core curriculum completion by all students. Dr. Alson presented the process and timeline for discussion and action on the possibility of increasing graduation requirements in mathematics and science. The Board discussed the process and timeline. If any graduation requirements are changed this year Mr. Gilford would like to be assured that they will impact the freshman class of 2006. Dr. Alson said that a statement will appear in the Program Planning Handbook indicating graduation requirements are under review and if passed will affect students graduating in 2006. Board members will be kept informed of the process and meetings. The Board suggested other groups from which to obtain input. Policv. Chaster VII — Education of Children with Disabilities. Chanter VII-750 Education of Children with Disabilities 750 is a new policy required by the state. It replaces current policies Special Education 750, Placement 750-1, and Accommodations for Students with Disabilities 757. The policy was approved by our attorneys and the Illinois School Board Association. It will be voted on at the October 9' Board meeting. Approval of 2001-02 Budget Mr. Friedman moved approval of the following resolution for the budget of Evanston Township High School for the Fiscal Year beginning July 2, 1001 and ending June 30, 2002: WHEREAS, the Board of Education of Evanston Township High School School District No. 202, County of Cook, State of Illinois, caused to be prepared in tentative form a budget, and the Secretary of this Board has made the same conveniently available to public inspection for at least thirty days prior to final action thereon; AND WHEREAS a public hearing was held as to such budget on the 10" day of September 2001, notice of said hearing was given at least thirty days prior thereto as required by law, and all other legal requirements have been complied with; NOW, THEREFORE, Be it resolved by the Board of Education of said.district as follows: Section 1: That the fiscal year of this School District be and the same hereby is fixed and declared to be beginning July 1, 2001 and ending June 30, 2002. Section 2: That the following budget containing an estimate of amounts available in each Fund, separately, and of expenditures from each be and the same is hereby adopted as the budget of this school district for said fiscal year. Ms. Tisdahl seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion approved. Approval of Policv, Chanter III ♦ School District Organization, Chapter 111-300 ♦ Superintendent, Chapter 111-305 ♦ Administrative Personnel Other Than Superintendent, Chapter 111-310 ♦ Responsibilities of the Principal, Chapter I11-315 ♦ Succession of Authority, Chapter 111-320 The Board requested two changes in Administrative Personnel Other Than Superintendent, Chapter 111-310. Administrative Work Year - should state that all administrators shall be available for work when their services are required by the superintendent. Contract and Compensation - should state the contract shall include compensation, benefits and other particulars as agreed upon by the Board of Education. Ms. Lurie moved approval of the amended policies. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Board members requested that Approval of Bills, Approval of Treasurer's Reports, Approval of Budget Amendments and Personnel Agenda be voted on as a consent agenda. Consent Agenda Ms. Lurie moved approval of the following items: ♦ Approval of Bills in the amount of nine hundred twenty-nine thousand, nine hundred seventy-eight dollars and sixty-two cents ($929,978.62) for the period of September 9, 2001 through September 14, 2001. ♦ Approval of Treasurer's Report for July, 2001 ♦ Approval of Budget Amendments for 7l1101 through 8131 f01 ♦ Personnel Agenda Professional ♦ Authorization to Open a Position ♦ Added Duties - Stipends Addendum Professional ♦ Appointment to Staff ♦ Adjustment — Stipend Non -Certificated Staff ♦ Appointments to Staff Ms. Tisdahl seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. At 9:40 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on October 9, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. September 10, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Tisdahl, Mr. Friedman, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Ms. Jones, Director of. Personnel and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1) and 2C121 i of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 7:45 p.m. Mr. Gilford arrived at 7:15 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Ms. Colleton moved that the Board of Education approve the minutes of the regular meeting of August 20, 2001. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report The 2001 Support Staff Spirit Award recipients are Joe Lee and Sally Kusano. Other student and staff awards and honors, upcoming meetings and events were reported. Polling the Board and Committee Reports Ms. Wilkerson and Ms. Colleton attended the reception for new staff sponsored by First Bank and Trust of Evanston. It was a lovely event and they enjoyed meeting the new staff. Congratulations to Ms. Jones on hiring so many new teachers. Ms. Tisdahl and Mr. Friedman attended the EdRed meeting. Mr. Friedman and Ms. Colleton attended the School Improvement Team meetings. While recovering from foot surgery Ms. Lurie has been confined to a wheelchair and able to check out the wheelchair accessibility of our building. She will report her findings to Mr. Grbavac. Mr. Miller participated in the Opening Day program. Comments form the public — There were no comments from the public. Oath of Office Student Board Representative Mr. Taggart administered the Oath of Office to Jeremy Linsenmeier, the new Student Council elected representative to the School Board. Review of Securitv Cameras Mr. Logan reported the pros and cons of the camera system that has been in operation since December of 1999. The cameras have been very useful in identifying students and staff committing major violations and crimes. Thefts from hall lockers, graffiti, vandalism and gang activity in the hallways have also been reduced. However, fighting has not decreased. Tape quality, difficulty reviewing the tapes and wear and tear on the equipment is a major concern and cost. Mr. Grbavac recommended that we begin to install digital cameras. This will eliminate the problems with the tapes and give a high quality picture. The old system tapes continuously even when there is no activity for long periods of time. The new system will be motion activated reducing the amount of empty hallways recorded. Kim Atum was available to explain the maintenance required for the current system. There will be no additional employee time needed to monitor the new system. Several areas Were identified where cameras are needed. Mr. Grbavac would like to use the funds of $60,000 left over from the initial installation to purchase 16 digital cameras. The Board discussed this matter thoroughly. Budget Hearinq Mr. Taggart explained the Budget Hearing process. Ms. Lurie made the motion that the Board of Education accept the Certification of Publication of Notice of Public Hearing. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Taggart reported the final 2001-02 budget is balanced. Revenues in the operating funds (Education and Operations and Maintenance) will equal expenditures. The Board's goal of a balanced budget was achieved. Budgeted expenses in the operating funds will rise 3.19% from $47,193,842 to $48,750,234, excluding construction expenses. The increase in budgeted taxes in those funds will rise from $37,463,927 to $38,746,657, an increase of 3.31 %. The most recent overall tax cap limit is 3.4%. State and federal revenues have decreased by over $204,000. Mr. Miller opened the Budget Hearing. There were no comments from the public. The Budget Hearing was closed. The Board discussed the budget and thanked Mr. Taggart and his staff for preparing the budget. Policy, Chapter III The following policies were presented as an information item: a. School District Organization, Chapter 111-300 b. Superintendent, Chapter 111-305 c. Administrative Personnel Other Than Superintendent, Chapter III- 310 d. Responsibilities of the Principal, Chapter II1-315 e. Succession of Authority, Chapter III-320 These policies reflect organizational changes and are designed to imporve the organization and usefulness of the Policy Manual. Board members had the opportunity to ask questions about each policy. These policies will be on the action agenda at the September 24' Board meeting. Bills Bills for the period of August 17, 2001 through August 31, 2001 in the amount of one million, five hundred fifty-nine thousand, two hundred eight dollars and sixty-eight cents ($1,559,208.68) were presented for ratification and payment. Ms. Tisdahl moved approval; Ms. Wilkerson seconded the motion and on roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Mr. Gilford moved approval of the Treasurer's Reports for May and June, 2001. Ms. Wilkerson seconded the motion. Ali members voted aye; nays, none. Motion carried. Approval of Policy, Chanters 6 and 7 Ms. Wilkerson moved approval of Policy VI-600, School Organization. Mr. Gilford seconded the motion. All members voted aye; nays, none, Motion carried. Ms. Wilkerson moved approval of Policy VI-600-1, Freshman Sophomore School. Ms. Tisdahl seconded the motion. All members voted aye; nays, none, Motion carried. Ms. Lurie moved approval of Policy VI-605, School Calendar. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Lurie moved approval of Policy VII-720, Graduation Requirements. Ms. Tisdahl seconded the motion. All members six members voted aye; one (Colleton) voted nay. Motion carried. Consent Agenda Ms. Lurie asked that Approval of Outdoor Track Renovation and Personnel Agenda be removed from the Consent Agenda - Approval of Outdoor Track Renovation to be brought back at a later date and Personnel Agenda to be voted on separately. Mr. Gilford moved approval of the revised Consent Agenda, which included: a: Approval*to Submit Life Safety Statement of Compliance.' WHEREAS, The Safety Survey Reported described certain conditions of the building which does not compile with health and safety requirements as set out in "Building Specification for Health and Safety in Public Schools, "23 IL ADM Code 185, "Efficient and Adequate Standards for the Construction of Schools, "23 IL ADM Code 175, and/or "Health/Life Safety for Public Schools", 23 IL ADM Code Part 180; WHEREAS, The Board of Education of School District No. 202, in Cook County, has caused to be effectuated such recommendations contained within the Safety Survey Report as necessary to cause compliance with Part 185, 175 and/or 180; NOW, therefore, we Willie J. Miller, President of the Board of Education of School District No. 202, in Cook County, Illinois and Richard H. Dewar the responsible architect or engineer, state that the above named original Survey or Amendment is now in compliance with Part 185, 175 and/or 180. b. Application for Extension of Time to Complete Health/Life Safety Work Items. d. Approval to award contract for the replacement of the Scoreboard for BasketballNolleyball to Baum Sign, Inc., of Aurora, Illinois, the lowest responsible bidder meeting specifications in the amount of $21,830, and to Colorado Timing Systems, Inc., the lowest responsible bidder in the amount of $25,850 for the Swimming Scoreboard Upgrade. e. Approval of the Nomination of Candidate for Executive Trustee of IMRE WHEREAS, the Board of Education of Evanston Township High School District #202, Cook County, Illinois desires to nominate a candidate for the office of Executive Trustee of the Illinois Municipal Retirement Fund; NOW, THEREFORE, BE IT RESOLVED that the Board of Education of Evanston Township High School District #202, Cook County, Illinois, nominates William A. Stafford as a candidate for the office of .Executive Trustee of the Illinois Municipal Retirement Fund (1MRF) for a 5-year term of office beginning January 1, 2002. The Secretary of the Board is directed to complete and mail to IMRF the Nomination of Executive Trustee Form of Petition and a copy of this Resolution. f. Approval of the 2001-02 Application for Recognition of Schools Ms. Tisdahl seconded the motion. On rail call Lurie, Colleton, Friedman, Tisdahi, Wilkerson and Miller voted aye; nays, none. Motion carried. Ms. Lurie moved that the Board approve the following Personnel Agenda and Addendum: Professional ♦ Appointments to Staff, Evening High School, Extra -curricular, Substitute Cadre ♦ Changes in Status - Educational ♦ Added Duties Overloads Classified Staff ♦ Teacher Aide Appointment to Staff ♦ Teacher Aide Resignation ♦ Secretarial Appointments to Staff ♦ Department of Safety - Added Duties Addendum Professional Staff— Certificated ♦ Appointments to Staff, Extra -curricular ♦ Authorization to Create a Position ♦ Added Duties ♦ Resignation — Substitute Cadre Ms. Wilkerson seconded the motion. On roll call, Lurie, Colleton, Friedman, Tisdahl, Gilford and Wilkerson voted aye; Nays, none, abstained, Miller. Motion carried. At 9:40 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. The next meeting will convene in the Superintendent's office at 6:30 p.m. on September 24, 2001. All members voted aye; nays, none. Meeting adjourned. October 9, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Lurie, presided and called the meeting to order. On roll call Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal (arrived at 6:45), Dr. Cooper, Assistant Superintendent (arrived at 6:50). Ms. Jones, Director of Personnel, and Ms. Engel, recording secretary, were also present. At 6:36 p.m., under Sections 2CO ), 2C(2), 2C(9) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Colleton, Friedman, Tisdahl, Wilkerson and Lurie voted aye: nays, none. The Board returned to open session at 7:55 p.m. Mr. Gifford arrived at 7.10 p.m, and Mr. Miller at 7:45 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Linsenmeiier, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Ms. Wilkerson moved that the Board of Education approve the minutes of the regular meeting of September 24, 2001. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report Dr. Alson responded to a Question from the fast Board meeting about the number of new teachers leaving ETHS. In 1998-99 3 of 31 new teachers resigned; in 1999-2000 5 of 25 resigned and in 2000-01 4 of 45 new teachers resigned. The Superintendent's Report included student and faculty awards and honors, upcoming meetings and extra -curricular activities. Pollina the Board and Committee Resorts Ms. Wilkerson was impressed with the school spirit displayed at the Homecoming game. She also attended the Critical Friends meeting. Ms. Wilkerson recommended that the Board reconsider the requirements for participation in extracurrucular activities. Mr. Linsenmeier talked with Mr. Lowe about writing an article for the Evanstonian. This would be a means of keeping students informed of activities of the Board of Education. Ms. Tisdahl attended the Joint Legislative Task Force committee meeting and the Critical Friends Communication meeting. Mr. Friedman attended both the Critical Friends and the School Improvement Team meetings. Ms. Colleton attended the School Improvement Team and Professional Growth and Critical Friends Committee meetings. Ms. Lurie attended the Critical Friends meeting. Comments from the Public There were no comments from the Public. Oveninct School Report Vince Julian, Director of Information Services gave the Opening School Report. Total enrollment on October 1 `l was 3,048. Multi -racial numbers are somewhat lower. This is probably due to the fact that students who indicate they are multi -racial are not eligible for some race -based scholarships. Board members also inquired about a decrease in African - American students from 10" to 11 " grade and the low enrollment in the Community Service class. Superintendent's Annual Report This year's report reflects a change in format requested by the Board. Last year the goals for the year were reduced to three, focusing on K-12 standards, program evaluation and accountability. All goal reports were presented to the Board during the year and are summarized in the annual report. Questions were raised regarding some of the data and whether the numbers reflect both day and evening school. The Superintendent's Annual Report will be on the Information Agenda at the next Board meeting. Approval of Policv Mr. Gilford moved approval of Disabilities, Chapter VII-750. voted aye; nays, none. Motion Bills Policy — Education of Children with Ms. Lurie seconded the motion. All members carried. Bills for the period of September 21, 2001 through September 28, 2001 in the amount of six hundred fifty-four thousand, two hundred eighty-nine dollars and sixty-five cents ($654,289.65) were presented for ratification and payment. Ms. Wilkerson moved approval; Ms. Tisdahl seconded the motion and on roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Consent Agenda Ms. Lurie moved that the Board approve the Consent Agenda, which included: ♦ Approval of a contract to Insulated Roofing, of Louisville, Kentucky, the lowest responsible bidder meeting specifications, in the amount of $106,984 to replace the Upstairs Theater Roof. • Approval of the Agreement between the District 202 Board of Education and Teachers' Council 2001-2004. • Personnel Professional a. Appointment to Staff — Substitute Cadre b. Change in Status — Educational c. Added Duties — Stipends Classified Staff a. Secretarial Release Addendum Non -Certificated — Teacher Aides a. Appointment to Staff — Teacher Aide Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye. Motion carried. At 9:10 p.m., there being no further business to come before the Board, Ms. Tisdahl moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m. on October 22, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. October 22, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1) and 2C121 l of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford, Wilkerson and Miller voted aye: nays, none. Dr. Cooper arrived at 7:00 p.m. The Board returned to open session at 7:30 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Linsenmeier, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of October 9, 2001, as amended, and the Finance Meeting of October 10, 2001. Ms. Tisdahl seconded the motion. All members -voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report The Minority Student Achievement Network received a $100,000 grant from the National Science Foundation. Dr. Cooper has been named to the National Research Council's newly formed Strategic Education Research Program panel and to the editorial board of the Harvard Educational Letter. Teacher and student awards and honors and upcoming events were announced. The topic of discussion at the next PTSA will be Student Support Services. Ms. Wilkerson asked how we could get this information to more people. Some ideas included mailing information to homes, churches, barber shops and other places that people congregate. Dr. Alson responded to a question from the last Board meeting related to the Opening School Report regarding a drop of 64 students between sophomore and junior year. All students were accounted for; they moved, transferred, dropped out or were incarcerated. Pollina the Board and Committee Reports Ms. Wilkerson enjoyed The Taming of the Shrew. Mr. Gilford stated that Parent Conferences get better each year. Jeremy Linsenmefer reported that 11 the boys' soccer team won the Central Suburban League South Division Conference title. Ms. Tisdahl attended the Lyric Opera and noted that an ETHS alum was in the cast. Ms. Tisdahl attended the EdRed meeting. Mr. Friedman enjoyed The Taming of the Shrew. Ms. Colleton said that Mr. Bacon was well received when he spoke at the Pregnant Teen Program on the importance of early literacy, Ms. Lurie will be attending the City/School Liaison meeting. Mr. Miller said that Parent Conferences were well attended and the food provided by Ms. Webb was much appreciated. Mr. Miller also noted that he received many strong, positive comments about the student panel discussion on Institute Day. He heard it was an open discussion with very good comments. Comments form the Public — There were no comments from the public. Academic Achievement Reoort — Part I Mr. Corrin reported on the following items: ♦ The increased growth in student participation in the Advanced Placement program, and our participation in the Illinois State Board . of Education's AP Incentive Program. • The continuation of a higher rate of ACT test taking accompanied by an overall increase in ACT average scores. • The continued achievement disparity between White students and Black and Latino students — the "test score gap." ♦ The performance of our students on the new Prairie State Achievement Exam (PSAE) administered for the first time last spring. ♦ The relationship between "core" curriculum completion (as defined by ACT, Inc.) and ACT test performance. ♦ The relative strength of the performance of ETHS students on standardized tests, in particular the ACT and PSAE compared to the performance of students across Illinois. Board questions focused on ways to judge academic progress among different cohort groups when scores are reported annually; ways to determine how completing a core curriculum influences gains in test scores on the ACT; and the worth of the PSAE. Minoritv Student Achievement Plan The report represents a timeline to show the following ♦ what has been done at ETHS to improve minority student achievement ♦ what is part of our ongoing work • what is new to our focus this year Board members asked for an explanation of the First Class program. Some programs )African American Honor Societies, TREE program, Partnerships) were not included in this report. Ms. Colleton requested student evaluations of teachers as a part of indicators for student success. Mr. Friedman requested that accountability be included in the goals. Board members found the report very useful, they will refer to it throughout the year. Suoerintendent's Annual Report There were no comments related to the Superintendent's Annual Report. Annual Audit Reoort Mr. Taggart reported that the district is in excellent financial condition. The district received an unqualified opinion from William Gurrie & Company, and did not receive a management letter of any kind. ETHS has retained the Moody's AA1 Bond rating. Excellent and Adequate Fund Balances exist in all funds totalling $32,558,158. Of that amount $23,197,543 is cash on hand in the ED, OM and WC funds and constitutes an adequate Reserve Fund of six months of budgeted expenditures. Dr.Alson praised Jeff Taggart and his staff for preparing the audit. Ms. Colleton moved that acceptance of the Audit Report be moved to the Action Agenda. Ms. Tisdahl seconded the motion. All members voted aye, nays, none. Motion approved. Ms. Colleton moved that the Board of Education accept the Annual Audit Report. Ms. Tisdahl seconded the motion. Six members voted aye; nays, none; absent, one. Motion approved. Bills Bills for the period of October 5, 2001 through October 12, 2001 in the amount of two million, thirty-two thousand, two hundred seventy dollars and five cents ($2,032,270.05) were presented for ratification and payment. Ms. Lurie moved approval; Mr. Friedman seconded the motion and on roil call Lurie, Colleton, Friedman, Tisdahl, Gilford and Miller voted aye; nays, none; absent, one. Motion carried. (List of bills approved is on file in the Business Office.) Mr. Gilford moved approval of the Treasurer's Report for August 2001. Ms. Lurie seconded the motion. All members present voted aye; nays, none; absent, one. Motion carried. Consent Agenda Mr. Friedman moved approval of the Consent Agenda, which included: ♦ WHEREAS, the Cook County Truth in Taxation Act requires that all taxing districts in Cook County determine the amounts of money estimated to be necessary to be raised by taxation not less than thirty (30) days prior to the official adoption of the aggregate tax levy of the district; and WHEREAS, it is hereby determined that the amounts of money estimated to be necessary to be raised by taxation for the year 2001 is as follows: Educational Purposes $ 35,180,977.00 Operations & Maintenance Purposes 51304,512.00 Transportation Purposes 437,521.00 Illinois Municipal Retirement Purposes 560,000.00 Social Security Purposes 500,000.00 Tort Immunity Purposes 164,070.00 Special Education Purposes 251,574.00 Debt Service Purposes 2.325.132.50 $44,723,786.50 NOW, THEREFORE BE IT RESOLVED by the Board of Education of Evanston Township High School, District #202, County of Cook, State of Illinois as follows: Section 1: The amounts of money necessary to be raised by taxation for the year 2001 is $ 44,723,786.50. Section 2: This resolution shall be in full force and effect forthwith upon its passage. ♦ Personnel Professional Staff - Certificated Appointment to Staff - Educational Change in Status - Educational Added Duties Classified Staff Secretarial Adjustment Appointment to Staff -- Student Management Addendum Classified Staff Release, Secretarial Ms. Tisdahl seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Gilford and Miller voted aye; nays, none. Motion carried. City/school Liaison Committee October 25, 2001 City of Evanston Present: City of Evanston Joe Kent, Eb Moran, Lionel Jean -Baptiste, Roger Crum, Maureen Barry District 65 John Chatz, Hardy Murphy, Larry Shanok District 202 Margaret Lurie, Steve Gilford, Allan Alson, Jeff Taggart Call to Order — 7:45 p.m. Approval of March 8, 2001 Minutes Cell Phone Towers (D202) Dr. Alson stated D202 had been approached by PrimcCo to put cell tower on campus. PrimeCo said "any zoning issues would be waived by City." Before 202 makes any decisions, Dr. Alson wanted to consult with Committee. FCC studies show no incidents of health hazards related to towers. Proposed location is at far end (near Lyons) of football stadium, mounted on flagpole so as to be unobtrusive. A long term lease has been proposed and other companies may want to erect other towers nearby or on this pole. Mr. Crum said that site approval would be required by City and can expect other companies to move in if this goes up. Towers at various City locations required lots of community input. Ald. Kent cited Foster Field as example. Ms. Barry confirmed that City's Site Plan and Appearance Rc%icw Committee had approved other cell towers located within the city. Discussion on appearance of tower. Aid. Kent said neighbors will want to comment due to closed off area and Dr. Alson assured him that D202 would seek neighborhood input. Mr. Crum said Site Plan process info would be sent to them. Construction, Traffic and Crossing Guards (D65) Dr. Murphy asked if crossing guard positions within the City staff are at risk? Mr. Crum said that everything in the budget is at risk at the time being. He affirmed that he had said no to an additional guard position. Aid. Moran stated the Council discusses this issue from time to time and sometimes wonders about picking up all or some of the cost. Their goal to keep kids safe is the same as the schools'. All such items are being looked at due to budget challenges. Mr. Chatz asked how many crossing guards the City employed? Mr. Crum estimated 20- 30 intersections were covered, costing 5200-250,000 for part-time guards, but would provide list. City would make decision by March 1. Dr. Murphy assured that spirited discussion would ensue if there was any talk of changing the guards. Mr. Crum said discussions would only be regarding the employers of, not the elimination of crossing guard positions. Aid. Kent posed parent volunteers as possible solution, but they do not always show up. Pay helps with reliability. He wondered if at MCDanicl/Lake. security guards at ETHS could do King Lab duty? Mr. Gilford could sec expanding security's drive boundary, but not putting them at corners for several hours. Dr. Alson said the issue is that the hours D65 crossing guards and D202 security are needed are same. (Cited problems with kids on bikes on Church. Aid. Moran invited schools to participate in City bike study.) Dr. Alson would speak to Bill Murphy and see if feasible to do, maybe in morning. Aid. Jean -Baptiste asked about the King Lab construction? Dr. Murphy said dirt had been moved to allow parking; working through easement issues with ytWRD; bad soil had led to a change order, dirt mowed will be spread to reseed and level out on Church St. Mr. Shanok said general contract had been awarded to FH Pashen. Staging area is at canal, traffic rerouted to avoid parent traffic. Eddie Harrison and Lee Johler will manage construction. They speak to KL parents weekly. Firm of Sheldon Goode has been engaged to sell current building and will be in contact ►►zth City soon. R1 and PUD zoning issues will be critical and they are sensitive to profit versus non-profit uses for sale. Covenant will be used to help ensure it stays on tax roles. Budget Issues (All) Dr. Alson noted that given economy downturn, tax caps, and labor settlements, all would have concerns to share. For D202, in early '90's, two or three of four years were in deficit. Rest of'90's except for one planned deficit was surplus. Last year's surplus was only 53000. They are worried about sustaining balanced budgets and board has requested expenditure decreases. Mr. Taggart stated in recent contract settlements, the competition for new teachers forced them to spend more on computers for teacher usage. The insurance plan had large shortfall last year and this year's proposed plan is that districts pick up between S 120-240,000. Twelve to twenty percent increase is possible. Dr. Alson stated that D65 is struggling with as much as a S 1.5 million deficit. They are making cuts that impact class size as a last resort, which means reductions to size of custodial staff and psychologists. Beyond that, other kinds of support — reading, bi-lingual skills are being targeted. The board wants a balanced budget. They are looking at two banks for interest rates, etc, for tax anticipation loans to meet October payroll. Other school systems are in similar shape. Aid. Moran offered help of City's Finance staff. Dr. Murphy added that the crossing guard issue would mean another tense discussion with unions. Mr. Crum related that the City was short this year, which would impact next year. They are stopping unnecessary overtime, not filling in vacancies, etc. They are looking at next year with S3 million less, so lots of things outside of basic services (police, fire, health) are being put on the table, such as closing branch libraries, summer recreation and job programs. Will present to Council on Dec. 1 and something must be passed by Feb. 28. Mr. Shanok requested that D65 be kept apprised of these discussions, as many of school programs are closely aligned with City's. Dr. Alson added that lots of state/federal funding has been lost for these programs. Aid. Moran noted that they used to start the budget discussions in January, but many council members were frustrated by "nip and tuck" approach and lack of policy discussion. A Budget Committee was created about 8-9 months ago for policy discussion. Head tax took much discussion and did not go anywhere. He noted that all of member institutions were in difficult spots and believes the community would welcome the notion that we would all work more continuously on these issues. He's not sure how to do that, but would like to think about how we can all work together. Ald. Jean -Baptiste asked if there was any discussion with NU to get their support? Dr. Murphy said no, but doesn't want to diminish that relationship. They provide programmatic help, but not direct budget help. Mr. Shanok added that union contracts can restrain these talks. The Role of Schools in the Community (City) Aid. Jean -Baptiste observed that members of the council don't talk about schools and youth, but focus on other areas. He questioned whether we are taking care of trouble- shooting for youths who become liabilities to the community? Issues of how youths should conduct themselves are not being discussed at home. He noted neighborhoods like his, Canal Park, where residents organize and help guide the majority of youths. What are we doing for those falling through the cracks? He feels we are at a dangerous level in the community with these kids. Dr. Alson responded that there almost always teens with delinquent behavior. The dropout rate is down 2.5% (75 kids) last year with a 91 % graduation rate (measures freshmen who graduate within four years). Some come back and finish. Their evening program is sometimes perceived as a "dumping ground", which is both fair and unfair. It helps pregnant students and those who work during the day. Not all these students are bad but they usually leave high school with fewer skills. They will be proposing a new plan to the board which focuses on different types of kids. Safe schools have been created in state as well in place of expulsion for chronic behavior. five to six years ago, they thoroughly revamped the vocational education program so all graduates would have real career skills and a placement program. They try to get every kid who does not go onto college. Of most disorderly kids (60-70), half are in mainstream classes; other half are very destructive and struggle, temporarily or permanently dropping out. Aid. Moran said he was happy to hear about the Vac. Ed. Program, noting that different kids learn at different paces and there was real potential for good. Dr. Alson followed that they had also created a dedicated truancy position and 2-3 positions to coordinate tutoring. He is worried about the worsening economy, noting that unemployment leads to negative behavior in kids and families. Aid. Kent observed that we have a lot of kids who work during the day to continue to afford living in Evanston. Dr. Alson said he would have a study done on this issue in 34 months. They are pushing for more suspensions as in -school (v. out of school) to help these students. Mr. Gilford acknowledged that we have much in common, which sometimes is lost. Used to brawl over T1F's, but now communicate better. School police officers are very important to them, but City says they can't afford. Moving costs from one entity to another doesn't really solve anything, so have to keep having these discussions. Aid. Jean -Baptiste appreciated Dr. Alson's comments. He is worried about the 3040 kids that are real problems. We need to find a way to monitor and turn them around. Voc Ed may be a tool, but other relationships, like with the Police Dept., help. He requested this issue be on the next agenda so they can continue discussions. Dr. Murphy added that afterschool programs have been cut. They depend on volunteers. Dr. Alson said the state agency at the Oak St. Market site is intended to employ the hard to employ, but Aid. Kent noted that they're not working on first time offenders. Dr. Alson said kids who aren't involved in after -school programs by 3rd grade are less likely to,join after that. They can re -capture the girls by 7 h grade, but not the boys. Other Future meeting dates were scheduled for: January 17, 2002 D65 March 21, 2002 D202 May 16, 2002 City of Evanston Adjournment at 9:35 p.m. 4 L November 12, 2001 A regular meeting of the Board of Education of Evanston Township Hioh School was convened at 6:45 p.m. in the Superintendent's (iffice. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Ms. Wilkerson, and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2CO) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Tisdahl seconded the motion. On roll call Lurie, Colleton, Friedman, Tisdahl, Wilkerson and Miller voted aye: nays, none. Mr. Gilford arrived at 7:00 p.m. The Board returned to open session at 7:40 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Tisdahl, Mr. Linsenmeier, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of October 22, 2001 and the Special meeting of October 22, 2001 as amended. Ms. Tisdahl seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Lurie moved approval of Bills in the amount of five hundred seventy- three thousand, one hundred ninety-eight dollars and eleven cents ($573,198.1 1 ) for the period of October 26, 2001 through November 11, 2001. Ms. Wilkerson seconded the motion. On roll call Lurie, Colleton, Firedman, Tisdahl, Gilford, Wilkerson and Miller moved voted aye; nays, none. Motion carried. There were no written communications. Superintendent's Report Faculty and student awards and honors and upcoming events were announced. Dr. Alson informed the Board that due to recent terrorist events the Administrative Team recommends that all international student trips be cancelled for 2001-02. Dr. Alson, Ms. Martin and Dr. Cooper have polled other schools in the area and almost every district has cancelled their trips. This issue was discussed extensively. Board members felt that the trips should not be cancelled until the chaperones are consulted again to determine their level of support. If the chaperones would like to offer the trip, parents should be contacted immediately to determine their level of interest. Explicit guidelines must be set, parents would have understand that they stand to lose all money deposited which could be the total amount if 0 the trip is cancelled. Ms. Lurie felt that the Board should cancel all trips. The Board directed Dr. Alson and Ms. Martin to meet with the chaperones immediately, if they want to proceed then parents must be contacted and make a commitment by December 5'. Polling the Board Ms. Wilkerson attended the annual NAACP Banquet and the PTSA meeting. The PTSA had an excellent panel to discuss supports available to parents and students. Unfortunately there were only about four people in the audience and the meeting was cancelled due to a lack of attendance. She asked that the Graduation Requirement proposal be broadly distributed with ample time for imput from parents. Mr. Gilford thought the freshman production was great. Mr. Gilford and Ms. Lurie attended the City/ School Liaison meeting. It was a productive meeting where budgetary constraints for District 65 and the city were discussed as well as ways to work together to keep kids in school and help bring them back if they lose their way. Ms. Tisdahl attended the ED-RED meeting and reported that Steve Gilford has been elected to the ED-RED exectutive committee. Jeremy Linsenmeier met with teachers and students regarding concerns. He suggested that a way of keeping stress down would be to have homework assigned on particular days for each department. He attended and participated in the fall choral concert and reported that it was excellent. Ms. Colleton attended the School Improvement Team and Professional Growth committee meetings. Mr. Friedman attended the Hispanic Awards Ceremony, PTSA and School Improvement Team meetings and a School Improvement Team sub -committee meeting. Ms. Lurie attended the City/School Liaison and Insurance committee meetings, the funeral of Dorothy Phillips, wife of former Board member Dan, and the Childcare Network Dinner. Mr. Miller asked Dr. Alson if there will be a review of eligibility requirements along with the graduation requirement proposal. Dr. Alson responded that they different issues and that eligibility will not be included in the proposal for graduation requirements. Ms. Wilkerson moved that the Board of Education take a look at the extra -curricular eligibility requirement in terms of flexibility, keeping in mind that extra -curricular activities are sometimes what keeps a student in school. Ms. Colleton seconded the motion. Six members voted aye; one (Lurie) nay. Motion approved. Comments from the Public Mr. Hecky Powell thanked Ms. Tisdahl for her service to the community. Adiournment of Retiring Board Sine Die Board members praised Ms. Tisdahl for her leadership on the Board of Education. She has worked tirelessly for twelve years always with the best interest of the school and the community in mind and has mentored many new Board members. Dr. Alson extended his appreciation for all the ways Liz has helped from the tiny to the huge. She has always been there for other people and every decision was made on behalf of the students of ETHS. Ms. Tisdahl thanked many people who have helped her over the years. She was grateful to be able to serve on the Board of Education. Ms. Colleton made the motion of adjournment of Retiring Boad Sine Die. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Oath of Office for Newlv Elected Member Mr. Taggart administered to oath of office to Martha Burns. Ms. Burns thanked a variety of people and expressed her pleasure at being on the Board. Oranaization of the New Board On roll call Mr. Miller, Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Wilkerson, Mr. Gilford, Ms. Burns and Mr. Linsenmeier answered present. Mr. Taggart declared nominations for the office of President of the Board of Education for a one-year tern were in order. Ms. Lurie nominated Mr. Miller for a one-year term. Mr. Friedman seconded the nomination. No additional nominations were made. Mr. Taggart declared the nominations closed. All members voted aye; nays, Q. Motion carried. Mr. Miller was declared the President of the Board of Education for a one-year term. Mr. Taggart declared nominations for the office of Vice -President of the Board of Education for a one-year term were in order. Ms. Wilkerson nominated Ms. Lurie for a one-year term. Ms. Colleton seconded the nomination. No additional nominations were made. Mr. Taggart declared the nominations closed. All members voted aye; nays none. Motion carried. Ms. Lurie was declared the Vice President of the Board of Education for a one-year term. Mr. Miller assumed the chair. Ms. Colleton nominated Jeffrey Taggart for a one-year term as Secretary. Ms. Lurie seconded the nomination. No additional nominations were made. Mr. Miller declared the nominations closed. All members present voted aye; nays, none. Mr. Taggart was declared Secretary for the District 202 Board of Education for a one-year term. Mr. Gifford moved that the following resolutions be voted on together: ♦ Mr. Jeffrey Taggart be appointed for a one-year term as School Treasurer, his compensation for said duties will be S1,000 added to his base salary for 2001-02. ♦ Approve the Resolution Ratifying Acts, Contracts, Policies and By -Laws. ♦ Resolution Designating Signatory ♦ Resolution Regarding Check Signatures. ♦ Resolution Establishing regular meeting dates and place. ♦ Resolution Establishing dates to review closed session minutes. ♦ Resolution designating self workers compensation pool representative and alternate Ms. Colleton seconded the motion. All members votes aye, nays, none. Motions carried. Proclamation of Literacy Awareness Week Ms. Goldie Boldridge-Brown and Ms. Katie Leigh reported on the various celebratory events the Adult Education Department has planned for this week. Following the reading of the proclamation Ms. Wilkerson moved that the Board of Education proclaim the week of November 12-16, 2001 as Literacy Awareness Week. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Consent Aqenda Ms. Lurie moved approval of the following items: ♦ Acceptance of the School Report Card ♦ Truth in Taxation Law Resolution Whereas, the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois, pursuant to the Cook County Truth in Taxation Law, 35 ILCS 200/18-101.1 et seq., is required to hold a public hearing if it is the Board's intention to adopt a levy in an amount which is more than the extension, exclusive of election costs and levies for debt service and public building commission leases and plus any amount abated by the School District, for the year 2000; NOW, THEREFORE, Be it resolved by the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois, as follows: r' Section 1: That the proposed estimated aggregate levy for the year 2001 is more than the taxes extended for the year 2000. Section 2: That the Secretary of the Board is hereby authorized and directed to publish or cause to be published a legal notice of public hearing, in the form of Exhibit A attached hereto, in accordance with the Truth in Taxation Law. Section 3: That the public hearing on the proposed tax levy shall be held, on December 5, 2001, in accordance with theprovisions of the Truth and Taxation Law and as described in Exhibit A. Section 4: This resolution shall be in full force and effect upon its adoption. ♦ Resolution Casting IMRF Executive Trustee Ballot WHEREAS, the Board of Educaiton of Evanston Township High School District #202, Cook County, Illinois desires to cast a 2001 Official Ballot in the election for the office of Executive Trustee of the Illinois Municipal Retirement Fund; NOW, THEREFORE, BE IT RESOLVED that the Board of Education of Evanston Township High School District #202, Cook County, Illinois, as the Governing Body, casts its ballot for William A. Stafford for Trustee of the Illinois Municipal Retirement Fund. The Secretary of the Board is directed to complete and mail to IMRF the Governing Body Certificate, the 2001 Official Ballot casting one vote for William A. Stafford, and a copy of the Resolution Casting IMRF Executive Trustee Ballot. ♦ Personnel Professional Staff — Certificated Appointments to Staff — Stipends Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. At 9:10 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on November 26, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. November 26, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Mr. Miller presided and called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Gilford, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 7:40 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Linsenmeier, Ms. Burns, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Ms. Wilkerson moved that the Board of Education approve the minutes of the regular meeting of November 12, 2001. Ms. Lurie seconded the motion. All members voted aye, nays, none. Motion carried. Written communications were circulated. Superintendent's Report Dr. Alson reported on recent student and staff awards and honors and upcoming meetings and events. The proposed graduation requirement changes will be distributed to staff tomorrow and to parents next week. Before the changes will be presented to the Board in March there will be many opportunities for staff and parents to discuss them. Dr. Alson stated that after further investigation of the burdens that may be involved with international travel and sponsoring trips this year he made the decision not to go ahead with international travel this year. The hope is that the trips will be fully reinstated next year. Polling the Board and Committee Reoorts Ms. Wilkerson attended the Curriculum Forum meeting where new courses and course changes were discussed. She also attended four workshops at the 69"' IASA/IASB/iASBO Joint Annual Conference in Chicago. Mr. Friedman attended the Curriculum Forum meeting, the Climate Survey Subcommittee of the School Improvement Team and several workshops at the IASA/IIASB/1ASBO conference. Mr. Miller stated that it was a pleasure to attend his ETHS 30`' year class reunion. Comments from the Public There were no comments from the Public. Reception for National Merit, National Achievement and National Hisoanic Scholars Ms. Denise Brown, Director of the College Career Center, introduced the 19 recipients of the National Merit, National Achievement and National Hispanic Scholars program and their parents. Each student was awarded the Board of Education's Award of Excellence pin and congratulated by Board members. A reception was held so that parents, students and Board members could talk. Proposals for New Courses, Course Changes and Course Deletions. Dr. Cooper explained that over the last five years the overall pattern has been to reduce the total number of courses and to develop new courses that address the guidelines established by Curriculum Council for accomplishing the overarching goal of improving student achievement, particularly minority student achievement. If the proposals presented this year are approved, then in the last five years 39 new courses have been added, 53 deleted, and 88 changed. This year there has been an increased emphasis on clarifying sequences of instruction to encourage students to pursue capstone courses in their academic and career interests. Board members were very enthusiastic about the new courses presented. They were particularly excited about the 2 Humanities Enriched team -taught course and directed co- chairs Ms. Fisher-lsquierdo and Ms. Ruhana to be creative in developing more courses like this one. Consent Agenda Mr. Friedman moved that the Board approve the Consent Agenda, which included: ♦ Treasurer's Report for September 2001 ♦ Bills for the period of November 9, 2001 through November 16, 2001 in the amount of seven hundred sixty-five thousand, five hundred thirty-two dollars and twenty cents ($765,532.20) were presented for ratification and payment. (List of bills approved is on file in the Business Office.) ♦ Personnel Professional Staff -- Certificated Appointments to Staff -- Stipends Added Duties Non -Certificated Appointment to Staff - Teacher Aide Resignation - Secretary Appointment to Staff - Student Management Appointment to Staff - Secretarial Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye; Gilford, abstain. Motion carried. At 9:25 p.m., there being no further business to come before the Board, Mr. Friedman moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m. on December 5, 2001 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. December 12, 2001 A Finance Meeting of the Board of Education of Evanston Township High School was convened in the Superintendent's Office at 7:38 a.m. Mr. Gilford called the meeting to order. On roll call, Gilford, Lurie, Burns, Friedman, Miller, Colleton, and Wilkerson answered present. Dr. Alson, Superintendent, Ms. Martin, Assistant Superintendent/Principal, Mr. Taggart, Business Manager, and Mr. Steve Grbavac, Director of Operations and Purchasing, and Ms. Janice Jones, Personnel Director were in attendance. PrimCo Proposal Mr. Taggart presented a new offer from PrimeCo regarding the installation of a commercial cell phone tower, which included a $75,000 up -front payment that would cover the first five years of the agreement. The Board directed Mr. Taggart to inform PrimeCo that the District is no longer interested in discussing the phone tower installation. Bacon -Gran Loan Program Modifications Mr. Taggart informed Board about changes he is exploring in the Bacon -Gray Loan Program for computers and tuition which would allow non tenured teachers who have been at ETHS for two years to apply for loans. The proposed changes would also require that receipts be submitted before teachers receive any money. Investment Update Mr. Taggart presented information provided by the District bond consultants, Hutchinson, Shockey, Erley & Co., which explained why Internal Revenue regulations prevent the District from refinancing the District's outstanding bond issues to take advantage of the current lower interest rates. Mr. Taggart also described how the current low interest rates are causing some changes in the District's usual investment plan. Future Classroom Needs/Phase 2 Buildinq Schedule Ms. Martin, Mr. Taggart, and Mr. Grbavac presented information regarding Future classroom needs. The uncertainty of the new Evening High School program and the unknown final use of the classrooms currently being constructed makes it difficult to accurately predict future classroom needs. It was suggested that it would prudent to slow down Phase 2 of the building schedule, specifically not developing additional classrooms, next year. The delay would allow for better planning regarding the classroom needs to occur. The Board agreed with that suggestion. Loading Dock Configuration Phasing Ootions Mr. Grbavac described how pedestrian safety and general traffic flow would be greatly improved at the rear of the building by reconfiguring the loading dock area. Mr. Grbavac presented four phases, beginning with the relocation of the track to the football field. Extensive discussion followed. Ultimately the Board directed Mr. Grbavac to move forward with relocate the track to the football field stating that future decisions regarding the other phases will be contingent on instructional needs. Other After a brief discussion regarding the deficits both District 65 and the city of Evanston will be addressing, the Board directed Dr. Alson to provide a list of reductions that will affect the high school and to provide recommendations regarding possible District action regarding those reductions. At 8:40 a.m. Mr. Miller moved approval of the personnel agenda. Ms. Lurie seconded the motion. On roll call the Board unanimously approved the personnel agenda. At. 8:41 a.m. Mr. Friedman moved that the Treasurer's -report for October, 2001 be added to the agenda. Mr. Miller seconded the motion and the by voice vote the Board unanimously approved. At 8:42 a.m. Ms. Colieton moved approval of the Memorandum of Agreement Between District 202 Board of Education and International Union of Operating Engineers Local 399, of the contract for Little Theater AudiofVisual Equipment Purchase and Installation, of the contract for Terrazzo Stair Refinishing, of the contract for Coaches/Officials Shower Room Refinishing, and of the Treasurers Report for October 2001. Ms. Wilkerson seconded the motion and on roll call the Board unanimously approved. At 8:50 a.m. there being no further business to come before the Board on a motion made by Ms. Wilkerson and seconded by Ms. Burns and unanimously approved by the rest of the Board, the meeting adjourned. Willie Miller, Jr., President Jeffrey Taggart, Secretary December 5, 2001 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1) and 2C1.21 I of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, and Wilkerson voted aye: nays, none. Mr. Miller arrived at 6:55 p.m. and Mr. Gilford at 7:00 p.m. The Board returned to open session at 7:40 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Mr. Linsenmeier, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Mr. Friedman moved that the Board of Education approve the minutes of the regular meeting of November 26, 2001, and the Finance Meeting of November 7, 2001. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. Superintendent's Report Some parents experienced a delay in receiving the 1" quarter grade reports. The reports were mailed ahead of schedule, the delay was a postal problem. Dr. Alson talked to the postmaster of Evanston to try to resolve the matter. Northwestern University has had similar postal problems. Upcoming meetings and activities, as well as awards and honors were announced. Ms. Martin informed the Board that ETHS recently had a compliance visit from the State Board of Education. In preparation for the visit we compiled a 38-page document. It was a favorable visit, there were only a few areas that need attention. Dr. Cooper reported that three of our Critical Friends attended a recent Curriculum Council meeting. Pollina the Board and Committee Reports Ms. Wilkerson appreciated the interim progress reports on the annual goals. She was in the building recently during a fire drill and was quite impressed with how well our staff and students conducted themselves. Ms. Wilkerson is concerned that parents of low -achieving students might not have attended the recent meetings where graduation requirements were discussed. Mr. Gilford attended the Sports Award ceremony. As always, he was impressed with the incredible scholastic achievements our students are attaining. Ms. Burns was also impressed with the behavior of everyone present during the fire drill. She expressed concern about the achievement gap at ETHS, following an article in the Evanston Review. Mr. Linsenmeier was at the Fall Sports Awards and was impressed by the number of scholar athletes. Mr. Friedman announced the schedule of broadcast for School Board meetings. He also attended the School Improvement Team and PTSA meetings. He thanked the custodial department for keeping the building so clean. Ms. Colleton attended the School Improvement Team meeting and a recent Evening High School committee meeting. She recommended that Board members attend an Evening High School meeting when they have the opportunity, it is a complicated matter. Ms. Colleton also encouraged Board members to attend the Franczek, Sullivan Law Conference in January. Margaret Lurie attended the Realtors Breakfast. As usual, it was a good event, well attended, there were lots of good questions. Comments from the Public — Beate Halligan and Jane Perisho expressed their feelings regarding the cancellation of foreign travel for the 2001-02 school year. 2001 Enrollment, Proiection and FTE Report Mr. Taggart presented the 2001 Enrollment, Projection and FTE Report. Enrollments will continue to rise to 3,174 in the 2005-06 school year at that time we will begin to see a decline in enrollment. Based on this information FTE should rise to 302.59 in 2006-07. Board members felt that, due to this information, we should move cautiously regarding creating more classrooms. Academic Achievement Report — Part II (GPA and Course Level Data) Mr. William Corrin covered the following areas in his report: ♦ On all measures, as we saw with test scores, there is a notable gap between the academic achievement of minority students, particularly Black and Latino students, and White students. ♦ In comparing the 2000-01 data with those from 1999-2000, we see consistency across all measures. ♦ These results, the size of the gap in achievement between students of color and white students and the similarity in results across two years, suggest useful directions for continued data analysis. Regarding cumulative GPA, females are ahead of males and older students have higher GPAs than younger students. These trends are true across racial groups. Concerning course -level enrollments, while there is a disparity in honors and AP enrollments between White and minority students, older students from all racial groups are often enrolled in more honors and AP courses than are males. Jeremy Linsenmeier noted the data reflects weighted GPAs and suggested that the discrepancies between races might be smaller, or more accurately reported, if unweighted grades were calculated and compared. Some of the following items were discussed in detail: how to measure success, how should data trends affect strategies for change, K-12 standards and common assessment data. Committee Assignments Board members were given their committee assignments. Ms. Colleton asked that Evening High School Committee be added to the list and she will be the Board representative. Approval of Proposals for New Courses, Course Chanqes and Course Deletions Ms. Lurie moved approval of the proposals for new courses, course changes and course deletions presented at the last Board meeting. Ms. Wilkerson seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Burns, Wilkerson and Miller voted aye; nays, none. Motion carried. Levv Hearing The Levy Hearing was called to order by Mr. Miller. Ms, Colleton made a motion to accept the Notice of Publication of the Levy Hearing. Ms. Wilkerson seconded the motion. Alt members voted aye; nays, none. Motion carried. Mr. Miller stated that the purpose of the levy is to obtain funds necessary to support the 2002-03 budget for Evanston Township High School. The requested amount for the 2001 levy is 4.95°% higher than the 2000 extension. The Property Tax Extension Limitations Law restricts the amount the District can receive to CPI (3.4%) plus new property. The district is requesting an amount higher than the CPl to assure that all new property will be captured. The District is filing this levy with the understanding that it will only receive the CPl plus new property. An increase in the levy is necessary because the high school is experiencing inflationary increases in costs that equal or exceed that percent. In addition to inflation, the school is experiencing increases in enrollment, energy costs and labor costs. Mr. Miller asked for public comments. There were none. Mr. Miller asked for comments from the Board. There were none. Mr. Miller declared the hearing adjourned. Ms. Lurie moved that the following resolutions be approved: RESOLUTION TO LEVY TAXES WHEREAS, the Board of Education of Evanston Township High School District No. 202 is authorized by Article 17 of the Illinois School Code 105 ILCS 5117-1 et se . to levy special taxes for various purposes; and WHEREAS, the Board of Education has determined to levy such taxes; NOW THEREFORE, be it resolved by the Board of Education of Evanston Township High School district No. 202, Cook County, Illinois as follows: 1. The following amounts of money, as indicated on the Certificate of Tax Levy attached hereto and made a part here shall be raised by special tax for the various purposes set forth below; 1. The sum of $35,180,977 for educational purposes, 2. The sum of $5,304,512 for operations & maintenance purposes; 3. The sum of $437,521 for transportation purposes; 4. The sum of $560,000 for Illinois Municipal Retirement purposes; 5. The sum of $500,000 for social security purposes; 6. The sum of $164,070 for tort immunity purposes; 7. The sum of $251,574 for special education purposes pursuant to Section 17-2.2a of the Illinois School Code. 2. The President and Secretary are hereby authorized and directed to sign the Certificate of Tax Levv attached hereto and made a part hereof and file or cause the same to be filed with the County Clerk of Cook County on or before the last Tuesday in December, 2001. RESOLUTION AUTHORIZING LEVY FOR SPECIAL EDUCATION PURPOSES WHEREAS, the General Assembly of the State of Illinois approved legislation effective November 1, 1983 authorizing the levy of a tax to be used for special education purposes at a rate not to exceed 0.02%; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Evanston Township High School District No. 202, Cook County, Illinois, that a tax levy of $251,574 be and the same is hereby made at a rate not exceeding 0.02% upon all of the taxable property of Evanston Township High School District No. 202 in Cook County, Illinois at the full fair cash value as equalized or assessed by the Department of Revenue, said levy to be made upon all taxable property in said school district for the year 2001 for the purpose of raising funds for special education purposes, and that this levy be the authority of the County Clerk of Cook County, Illinois to levy such tax. CERTIFICATE OF COMPLIANCE WITH THE TRUTH IN TAXATION ACT I, the undersigned, do hereby certify that I am President of the Board of Education of Evanston Township High School District No. 202, County of Cook, State of Illinois; and I do further certify that the levy resolution of Evanston Township High School District No. 202, a copy of which is attached hereto, was adopted in full compliance with the provisions of the "Cook County Truth in Taxation Law," 35 ILCS 200/101.1 et. seq. RESOLUTION DIRECTING THE COOK COUNTY CLERK AS TO WHICH FUNDS TO ADJUST FOR THE 2001 LEVY WHEREAS, the Board of Education of Evanston Township High School District No. 202 has been informed that the Cook County Clerk requires specific direction as to the manner in which to adjust the 2001 Levy because of possible limits imposed by the Property Tax Extension Limitation Act (PTELA) PA 89-01, NOW, THEREFORE, BE IT RESOLVED that should any money be required to be subtracted from the levy because of the limits imposed by PA 89-01, these funds should be subtracted from the Educational Fund, BE IT FURTHER RESOLVED that the Secretary of said District is directed to file this resolution with the Cook County Clerk. Mr. Gilford seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Ms. Colleton moved approval of the following consent agenda: ♦ Bills for the period of November 19, 2001 through November 21, 2001 in the amount of five hundred sixty three thousand, eight hundred twenty dollars and seventy-three cents ($563,820.73) were presented for ratification and payment. (List of bills approved is on file in the Business Office.) ♦ Approval to Release for public information certain minutes of executive sessions ♦ Personnel Professional Staff — Certificated Added Duties — Stipends Addendum Professional Staff — Certificated Added Duties Change of Duties Request for Leave of Absence Resignations Classified Staff Request for Leave of Absence - Teacher Aides Request for Maternity Leave - Secretarial Request for Leave of Absence - Custodial Reclassification - Special Staff Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Gifford, Wilkerson and Miller voted aye; nays, none. Motion carried. At 9:50 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Wilkerson seconded a motion to adjourn. The next meeting will convene in the Superintendent's office at 6:30 p.m. on January 14, 2002. All members voted aye; nays, none. Meeting adjourned. January 14, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Ms. Wilkerson, and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, and Ms. Engel, recording secretary, were also present. At 6:51 p.m., under Sections 2C(1), 2C(1 1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 7:35 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Mr. Linsenmeier, Ms. Wilkerson and Mr. Miller answered present. Mr. Gilford arrived at 7:55 p.m. Ms. Wilkerson moved that the Board of Education approve the minutes of the regular meeting of December 5, 2001 and the Finance meeting of December 12, 2001. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report Dr. Alson was sorry to report that ❑r. Richard Rosewall, Choral Director and Music Department Chairperson passed away on January 5. District 65 cancelled the Joint 651202 Board of Education meeting scheduled for January 22n°. Faculty and student awards and honors and upcoming events were announced. Polling the Board Ms. Wilkerson attended the Haven PTSA meeting where Dr. Alson presented the proposal for graduation requirements. She asked about other plans to present the proposal to the community. Dr. Alson is in the process of scheduling other community meetings and will have those dates available at the next meeting. Ms. Burns attended a Board Orientation program today and thanked everyone involved. Family Focus is hosting a town hall meeting in honor of Dr. Martin Luther King. Mr. Linsenmeier attended the basketball game, he was disappointed that ETHS did not win the faculty tug of war. He attended First Night where two ETHS groups performed. Mr. Friedman also thanked everyone involved in the Board Orientation. He thought the turnout was great for the Haven PTSA meeting. He distributed two articles to Board members. One was an Evanstonian article on the tardy policy and the other was on the ban on cell phones in schools in Illinois. Dr. Alson said that he will be glad to include attendance as a future goal. He also reported that the Administrative Team is currently scheduled to discuss the cell phone issue. Following that he will review it with our attorneys and then report to the Board. Ms. Colleton informed the Board that the popular ballet group Bryant Ballet Chicago will again be performing at Fleetwood-Jourdain Theatre on February 17". She would like to see them perform at ETHS. Ms. Lurie attended the Haven PTSA meeting. Mr. Miller commented on the thoughtful column in the Evanstonian written by Tamara Burns regarding eligibility requirements. Ms. Wilkerson added that she also enthusiastically recommends the Bryant Ballet Chicago. She saw a short piece on network TV highlighting Stacy Moragne as a high achieving African -American athlete. Dr. Alson said that the Junior Mance Alumni Jazz Concert was fabulous. He mentioned that ETHS graduate Cecil Martin will be the starting fullback for the Philadelphia Eagles when they play the Bears for the NFL championship. Dr. Alson will be cheering for the Eagles. Comments from the Public -- There were no comments from the public. Summer School Report Mr. Mike Wynn and Dr. Richard Bowers jointly ran the 2001 Summer School and will do so again this year. They presented the Summer School Report together. Last year enrollment increased to 1331 students who took over 1800 courses. We are now serving more students with more staff and are in better financial condition than in previous years. Recommendations were made for Summer School of 2002 that included new courses, increase in fees and fee waivers and payment by credit card. Ms. Colleton said that Summer School Graduation is always a wonderful event. However, an attempt should be made to hold the reception in an air conditioned area. Mr. Gilford asked that something be done regarding Super Saturday registration, parents should not be arriving at school at 5:30 a.m. to register for summer school. Dr. Bowers stated that changes are underway that would eliminate the need to arrive early to register. Parents should be notified about changes in the registration process through a separate mailing, cable TV, and the website. Last year all students who requested Drivers Education during the summer were able to take the course. Dr. Sowers, informed the Board about an exciting collaboration with Northlight Theater planned for next summer. During this summer school theater outreach ,. program, younger children will put on a full scale production. 7. Cable TV Glen Hill provided the Board with details of what would be involved in moving from taped to live broadcast of the Board meetings. Board members expressed concern about spending funds on the additional wiring only to broadcast Board meetings at a time when both the city and District 65 are having financial difficulties. Mr. Hill suggested that they consider the possibility of live broadcasting for other events at ETHS. Wiring areas such as Beardsley Gyro, the pool, Auditorium and Upstairs Theater in addition to N-1 12 was appealing. The Board requested a breakdown of expenses for each of these areas. City/School Liaison Committee Aqenda The City School Liaison Committee will meet on January 17, 2002 at the City. There were no new agenda items. Consent Aqenda Ms. Lurie moved approval of the following items: ♦ Bills for the period of November 30, 2001 through December 21, 2001 in the amount of two million, two hundred twenty three thousand, four hundred eighty-eighy dollars and fifty-one cents ($2,223,488.51) were presented for ratification and payment. (List of bills approved is on file in the Business Office.) ♦ Personnel Agenda Professional Staff — Certificated Appointments to Staff Change in Status Classified Staff Request for Leave of Absence — Teacher Aides Change of Position — Secretarial Appointment to Staff — Operations Resignation — Special Staff Addendum Professional Staff Appointment to Staff Extra -Curricular Appointments Added Duties Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. February 11, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. Mr. Gifford was absent. At 6:46 p.m., under Sections 2C(1), 2C(2), 2C(1 1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 7:50 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Mr. Linsenmeier, Ms. Wilkerson and Mr. Miller answered present. Ms. Lurie moved that the Board of Education approve the amended minutes of the regular meeting of January 14, 2002. Ms. Wilkerson seconded the motion. All members voted aye, nays, none. Motion carried. Written communications were circulated. Superintendent's Report Upcoming events and student and staff awards and honors were mentioned. Dr. Alson attended "Native Son" and stated that the students, Mr. Sollars and Mr. Clark did an outstanding job. He also informed the Board that two public meetings - at Family Focus and St. Nicholas Church — are scheduled to discuss the Graduation Requirements and Evening High School proposals. Pollina the Board and Committee Reoorts Ms. Wilkerson attended the Annual Ed Red Dinner, the Madrigal Dinner and "Native Son". The Madrigal Dinner and "Native Son" were sensational; she was overwhelmed with the talent and impressed with the diversity. Ms. Burns heard so many good things about "Native Son" she would like to see a video of it. (A video of the play is not available due to royalty restrictions.) She is meeting with African American groups in the community. She has received complaints that some cafeterias are running out of food before all of the students are fed. Mr. Linsenmeier said that "Native Son" was excellent. He believes that two students are advancing in wrestling competition. Some students have expressed concern that ESANDE members are not able to receive a PE exemption, Dr. Alson said that as far as he knows ESANDE does not meet the requirements for a PE exemption. However, he will be glad to look into the matter. Mr. Friedman attended the Ed Red Dinner and a Townhall meeting in honor of Dr. Martin Luther King. He reported that Housebill 3938 (Flowers) would repeal the ban on cell phones in schools. Ms. Colleton enjoyed "Native Son" and thanked the Review for its coverage of the play. The School Law Conference at McDonalds University was very informative and Dr. Alson presented a session. She attended an Evening School meeting. The new proposal is very interesting and will require people to change their mind -set and look at Evening High School in a new way. Ms. Lurie attended the Ed Red dinner and a School Based Health Center Board meeting. Mr. Miller attended "Native Son". The students were outstanding and Tom Sollars and Vernon Clark did an excellent job. The love and devotion they put into the play made it tremendous, strong and emotional. Dr. Alson added that former Speech Arts teacher, Aaron Carney was the set' designer for the show and Ms. Miehls was responsible for the costumes. Comments from the Public Kathleen McCain Engman praised the Board and administration for student support, especially of the Gay -Straight Alliance. Textbook Adoption Deletion Pr000sals Dr. Cooper reported that Curriculum Forum supported the adoption of twenty texts, workbooks, and supplemental texts and the deletion of eight texts. The cost of the new texts will be $98,067. The recommendation for the textbooks for 1 Spanish and 2 Spanish will be made in collaboration with District 66 and will bring the total cost to $138,067.32. The current proposal will be an action item at the next Board meeting. The Spanish texts will be presented as soon as possible. Live Cable Broadcasts Proaress Reoort Mr. Grbavac reported the estimated costs associated with live cable broadcast of events from different locations at ETHS. There was a lengthy discussion related to other costs, staffing, scheduling, educational opportunities and other items. Mr. Grbavac and Mr. Hill answered questions. This will be an action item at the next Board meeting. Undate on Academic Suoport Services Goal Ms. Martin gave the mid -year report on the school goal to inventory and examine the academic supports we provide for students. A committee was formed and given the task of visiting specific departmental support programs, interviewing staff and students and sharing their findings. The ultimate goal is to make recommendations based on information gathered to maximize the support we provide. A draft report will be ready in late February that focuses on three themes: parental involvement, how to improve services, and how to get reluctant students to the services. The final report will be presented to the Board in May. Board questions related to proposed change in graduation requirements, the timetable for implementing the recommendations, effective marketing of support services to students and parents, how to improve the connections between the struggling students and available services, adapting services to the varied learning styles of students, the broad range of students who need tutors and one-on-one help, how to identify students' needs, and the need to dovetail our standards -based assessments with state and national standardized tests. Action Ms. Lurie moved approval of the Bills for the period of January 11, 2002 through January 25, 2002 in the amount of one million, six hundred fifty- four thousand, seven hundred four dollars and twenty-six cents ($1,654,704.26) were presented for ratification and payment. (List of bills approved is on file in the Business Office.) Resolution for Public Hearinq of Fire Prevention and Safety Bond Issue Ms. Lurie moved that the Board approve the following resolution: RESOLUTION calling a public hearing concerning the intent of the Board of Education of Township High School District Number 202, Cook County, Illinois, to sell $900,000 Limited Tax School Fire Prevention and Safety Bonds. WHEREAS, Township High School District Number 202, Cook County, Illinois {the "District"), is a duly organized and existing School District created under the provisions of the laws of the State of Illinois, and is now operating under the provisions of the School Code of the State of Illinois, and all laws amendatory thereof and supplementary thereto, including the Local Government Debt Reform Act of the State of Illinois, as amended; and WHEREAS, the Board of Education of the District (the "Board") intends to sell bonds in the amount of $900,000 for the purpose of conforming its existing facilities that house students to the building code promulgated by the State Board of Education of the State of Illinois, by altering, reconstructing and repairing said facilities and having equipment purchased and installed therein (the "Bonds"); and WHEREAS, the Bond Issue Notification Act of the State of Illinois, as amended, requires the Board to hold a public hearing concerning the Board's intent to sell the Bonds before adopting a resolution providing for the sale of the Bonds: Now, THEREFORE, Be It and It Is Hereby Resolved by the Board of Education of Township High School District Number 202, Cook County, Illinois, as follows: Section 1.lncorporation of Preambles. The Board hereby finds that all of the recitals contained in the preambles to this Resolution are full, true and correct and does incorporate them into this Resolution by reference. Section 2.Pubiic Hearing. The Board hereby calls a public hearing to be held at 7:30 o'clock P.M. on the 25th day of February, 2002, in the N-1 12 in the Evanston Township High School, 1600 Dodge Avenue, Evanston, Illinois, in the District, concerning the Board's intent to sell the Bonds and to receive public comments regarding the proposal to sell the Bonds (the "Hearing"). Section 3.Notice. The Secretary of the Board (the "Secretary") shall (i) publish notice of the Hearing at least once in the Evanston Review, the same being a newspaper of general circulation in the District, not less than 7 nor more than 30 days before the date of the Hearing and 00 post at least 48 hours before the Hearing a copy of said notice at the principal office of the Board. Section 4.Form of Notice. Notice of the Hearing shall appear above the name of the Secretary and shall be in substantially the following form: Notice of Public Hearing Concerning the Intent of the Board of Education of Township High School District Number 202, Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye; nays, none; absent, Gilford. Motion approved. Budget Goals Ms. Colleton moved approval of the following budget Goals for 2002-03: GENERAL GOALS Legally Required ETHS will provide and fund all of the educational programs required by the State of Illinois as well as those programs that the Board of Education has determined are appropriate for the children of the community which exceed these minimum requirements. ETHS will provide all of the appropriate Special Education services for its students. These services include classes at ETHS and appropriate day and residential placements in other settings. ETHS will continue to fund a portion of Park School as part of our joint agreement with District 65. ETHS will promptly pay all of its bills for goods and services needed to operate and maintain the school. The high school will keep accurate records and have appropriate audits conducted of our financial affairs. ETHS will honor all of its negotiated contracts. Not Legally Required ETHS will provide teacher -student class ratios that are appropriate for good teaching. ETHS will provide for its staff and faculty appropriate in-service and staff development activities. These activities will include workshops, attendance at appropriate meetings and conferences, and visits to other high schools and colleges. ETHS will maintain the buildings under its care. In addition to keeping the building clean and warm, the District will repair and provide the necessary funds to protect the long- term interests of the community in its buildings. ETHS will provide a full array of extra -curricular activities for students, to include but not be limited to academic clubs and contests, athletics, speech activities, musical groups and opportunities, model government, and foreign travel and exchange experiences. SPECIFIC GOALS The Board established goals before the Tax Extension Limitation Legislation. The legislation fixed the levy for future years. Listed below are Board goals established immediately after the passage of tax cap legislation. LEVY The planned 2001 Extension (exclusive of Bond & Interest and funds for new growth) will not exceed the 2000 Extension by an amount greater than 1.6%, excluding new property, all in accordance with tax cap legislation. YEAR END CASH POSITION The 2002-03 Budget for the Education Fund and Operations and Maintenance Fund will be balanced thereby not reducing year-end cash balances. Three month reserves will be maintained in the Education and Operations and Maintenance Funds to insure that the Working Cash Fund will not have to be used as a source of current revenue or permanent loans. To meet this goal, year end cash in the operating funds (ED, OM, WC) should be approximately $12,800,000. BUDGET BALANCE It will be a goal to balance the FY2003 Budget in the Education Fund and the Operations and Maintenance Fund. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Acceptance of Special Education Procedures On October 9, 2001, the Board approved the Special Education Policy as required by the Illinois State Board of Education and the Illinois School Code. Ms. Susan Johnson presented the Special Education Procedures Assuring the Implementation of Comprehensive Programming for children with Disabilities related to the policy. Ms. Johnson reviewed the areas that involved change. Ms. Colleton moved that the Board accept the procedures. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Consent Agenda Ms. Wilkerson moved approval of the Consent Agenda which included: ♦ Approval of FY02 budget amendments numbered A02-0001 through AO2-0029. ♦ Agreement for Rental/Lease/Use of Facilities and Equipment and Services between the Minority Student Achievement Network ETHS for the period of March 2, 2002 and June 30, 2002. The Agreement will automatically renew each July 1 unless either party terminates the Agreement by giving written notice by the June 1 " prior to the Agreement end date. (Text of the Agreement is on file in the Business Office.) • Resolution designating the Business Manager to prepare the 2002- 03 Tentative Budget Whereas, Section 17-1 of the Illinois School Code requires that "The board of education of each school district under 500,000 inhabitants shall, within or before the first quarter of each fiscal year, adopt an annual budget" and "Such budget shall be prepared in tentative form by some person or persons designated by the board," Now Therefore, be it resolved that the Business Manager, Jeff Taggart, is appointed to prepare a Tentative Budget for the 2002- 2003 School Year and present this document at a regularly convened meeting of the Evanston Township High School Board of Education not later than July 31, 2002. ♦ Personnel Professional Staff - Certificated a. Appointments to Staff - Evening High School b. Appointments to Staff - Interns c. Changes in Status - Education d. Request for Part-time Teaching e. Resignation - Teachers Classified Staff a. Creation of Position - Special Staff Addendum Professional Staff - Certificated a. Appointments to Staff Classified Staff a. Appointment to Staff - Special Staff Mr. Friedman seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye; nays, none. Motion carried. At 10:05 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Lurie seconded a motion to adjourn. The next meeting will convene in the Superintendent's office at 6:30 p.m. on February 25, 2002. All members voted aye; nays, none. Meeting adjourned. February 25, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent's Office. Mr. Miller presided and called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. At 6:51 p.m., under Sections 2C(1), 2C(2) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. All members present voted aye: nays, none. Mr. Gilford arrived at the Closed Session at 7:00 p.m., he did not attend the beginning of the Open Session. The Board returned to open session at 7:50 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Linsenmeier, Ms. Burns, Ms. Wilkerson and Mr. Miller answered present. Mr. Gilford arrived at 8:30 p.m. Recoqnition of Student Awards Dr. Buchanan explained the new approach of using a research team of teachers to bring more students into the science program. Dr. Vondracek introduced Intel Science Talent Search Semifinalist, Katie Brothers and Finalist, Justin Pelzer and the Loyola Symposium Semifinalist Patty Levon, Speech Coach Nancy Schultz introduced Joanna Kretchmer, the IHSA State Champion in extemporaneous speaking. The Board congratulated the students and parents and presented each student with their award of excellence pin. Ms. Lurie proposed moving the Action Agenda to this time of the meeting, Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Textbook Adootions/Deletions Ms. Wilkerson moved approval of the 2002-2003 Textbook Adoption slDeletions proposal in the amount of $98.067. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye; nays, none. Motion carried. Live Cable Broadcasts Dr. Alson mentioned that if the Board were to approve live cable broadcasts it is likely that hidden costs would arise, possibly overtime and materials. Ms. Colleton moved approval of the proposal to proceed with Live Cable Broadcasts. Ms. Burns seconded the motion. On roll call Lurie, Friedman, Wilkerson and Miller voted no; Colleton and Burns voted aye; Gilford absent. Motion not approved. Anproval of Bills Bills for the period of February 1, 2002 through February 15, 2002 in the amount of one million, seven hundred nineteen thousand, six hundred seventy-nine dollars and fifty-nine cents ($a1,719,679.59) were presented for ratification and payment. (List of bills approved is on file in the Business Office.) Ms. Lurie moved approval and Mr. Friedman seconded the motion. On roll call Lurie, Colleton, Friedman, Bums, Wilkerson, and Miller voted aye; Nays, none. Gilford absent. Motion carried. Treasurer's Report Ms. Colleton moved approval of the Treasurer's Report for January 2002. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Resolution to Establish Hearino Date for 2002 Fire Prevention and Safety Bond Issue Ms. Lurie moved that the Board approve the following resolution: RESOLUTION calling a public hearing concerning the intent of the Board of Education of Township High School District Number 202, Cook County, Illinois, to sell $900,000 Limited Tax School Fire Prevention and Safety Bonds. WHEREAS, Township High School District Number 202, Cook County, Illinois (the "District'), is a duly organized and existing School District created under the provisions of the laws of the State of Illinois, and is now operating under the provisions of the School Code of the State of Illinois, and all laws amendatory thereof and supplementary thereto, including the Local Government Debt Reform Act of the State of Illinois, as amended; and WHEREAS, the Board of Education of the District (the "Board") intends to sell bonds in the amount of $900,000 for the purpose of conforming its existing facilities that house students to the building code promulgated by the State Board of Education of the State of Illinois, by altering, reconstructing and repairing said facilities and having equipment purchased and installed therein (the "Bondsl; and K) WHEREAS, the Bond Issue Notification Act of the State of Illinois, as amended, requires the Board to hold a public hearing concerning the Board's intent to sell the Bonds before adopting a resolution providing for the sale of the Bonds: Now, THEREFORE, Be It and It Is Hereby Resolved by the Board of Education of Township High School District Number 202, Cook County, Illinois, as follows: Section l.lncorporation of Preambles. The Board hereby finds that all of the recitals contained in the preambles to this Resolution are full, true and correct and does incorporate them into this Resolution by reference. Section 2.Public Hearing. The Board hereby calls a public hearing to be held at 8:30 o'clock P.M. on the 1 1" day of March, 2002, in the N-1 12 in the Evanston Township High School, 1600 Dodge Avenue, Evanston, Illinois, in the District, concerning the Board's intent to sell the Bonds and to receive public comments regarding the proposal to sell the Bonds (the "Hearing"). Section 3.1Votice. The Secretary of the Board (the "Secretary") shall (i) publish notice of the Hearing at least once in the Evanston Review, the same being a newspaper of general circulation in the District, not less than 7 nor more than 30 days before the date of the Hearing and (ii) post at least 48 hours before the Hearing a copy of said notice at the principal office of the Board. Ms. Lurie seconded the motion. On roll call, Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye; nays, none, Mr. Gilford was absent. Life Safetv Financial Services Ms. Colleton moved approval of the Agreement for Investment Banking Services in the Sale of General Obligation Bonds, with fees in the amount of: Chapman & Cutler (Bond Counsel) $3,750 Bank One (Paying Agent) 4,170 Moody's Investors Service 3,250 ""HSE (Investment Banker) 11,700 "' This fee includes $5,500 for public finance fees. The remainder is an estimate of the fees and commissions which will be paid to dealers and salespersons to reward their distribution efforts. This is commonly referred to as the underwriters spread. (Full text is available in the Business Office.) Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye; nays, none; Gilford absent. Motion carried. 3 Consent Acrenda Ms. Colleton moved that the Board approve the Consent Agenda, which included: ♦ Request for Approval of Asbestos Abatement Project Approval of a contract in the amount of $25,800 to EHC Industries of Wauconda, Illinois, the lowest responsible bidder meeting specifications ♦ Personnel Professional Staff a. Appointments to Staff - Coaching b. Leave of Absence - Teacher Non -Certificated Staff a. Administrator Added Duties Classified a. Suspensions - Teacher Aide b. Appointment to Staff - Secretarial c. Reclassification - Special Staff d. Elimination of Position - Special Staff Addendum Professional Staff Resignation, Teacher Seconded by Ms. Burns. On roll call Lurie, Calleton, Friedman, Burns, Wilkerson and Miller voted aye; nays, none; Gilford absent. Motion carried, Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of February 11, 2002 and the Finance meeting of February 6, 2002. Ms. Calleton seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report With great sadness Dr. Alson announced the passing of Ernestine Guillebeaux. Ms. Guillebeaux recently retired from ETHS after serving as a teacher aide in the Special Education Department for 16 years. She came to ETHS following a long career in the area of retail merchandising. Ms. Guillebeaux was the first African -American woman to hold the position -of store manager on Chicago's Michigan Avenue. Ms. Guillebeaux was the mother of Denise Martin. An ETHS parent and community activist, Franci Pina, passed away on February 25t". 4 Dr. Alson reported recent student and staff awards and honors and upcoming meetings and events. He responded to a question asked by student Board member Jeremy Linsenmeier at the last Board meeting, regarding whether dance students IESANDE in particular? qualified for a PE waiver. A preliminary report from our attorney is that dance students do not quality for the waiver. However, he will check with someone at the state level. Laura Cooper told the Board about the articulation activities with District 65 from the previous week. Polling the Board and Committee Reports Ms. Wilkerson questioned why the location of the Freshman Information Night was changed. Some parents complained about it being on two floors. Steve Gilford said that Ed Red is concerned about Governor Ryan's proposal redirecting school funding. Mr. Taggart said that ETHS could lose $40,000 in block grants. Ms. Burns had a wonderful time at the New Trier/ETHS game. She also attended the African American Student Awards program and commended Ms. Wilkerson for an excellent program. It was wonderful to see so many students of color being celebrated. Mr. Linsenmeier attended the State Swim meet. Mr. Friedman enjoyed the New Trier/ETHS game and the African American Awards program. It was wonderful to see all of the well rounded students. Ms. Colleton also attended the African American Awards program and was delighted to see so many eager happy faces. ESANDE was wonderful, it gets better every year. She requested that signage be discussed at the next City/School Liaison meeting. Mr. Miller had the pleasure of assisting Dr. Murphy in presenting the awards to District 65 students. Kudos to Mary Wilkerson for all of her work on the program. The ETHSINew Trier game was great. Ms. Wilkerson made a motion to move the Evening High School Proposal to the next item. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Evening Hiqh School Proposal Dr. Alson introduced members of the Evening High School Committee who were present and gave a brief history of the program. The goal of the new proposal is to create a viable educational option for Evening High School students with deeper learning, deeper understanding, adequate post- secondary educational training and a dedicated, full-time staff. Clear focus of the program will be on academic fundamentals: literacy, math, science and social studies. Ms. Richmond and Mr. Romain explained some structural differences that took place this year. The intake process for the new program was described. New ideas and instructional strategies that might eventually be used in the day program will be piloted. After a lengthy discussion, 5 Board members asked that this be brought back as an information item at the next meeting. Ms. Wilkerson left after this report. Facilities Uadate Mr. Steve Grbavac updated the Board on various projects around the building. Regarding the marquee, the City has signage restrictions but the City does not have authority over school property. A consulting company was hired to test the building for mold and we received a good report. We are eight months into the long-range facilities projects and eight of the twenty-one projects are complete. The Upstairs Theater is 85% complete. ETHS Alumni Resort Ms. Miehls presented a complete report on the activities, membership, financial status and contributions of the Alumni Association. This year the Association and the ETHS administration are jointly launching an ETHS Distinguished Alumni Award program. The Board thanked Ms. Miehls and the Association for the tremendous amount of work done by the Association. Mr. Miller volunteered to serve on the Selection Committee for the new Distinguished Alumni Award program. At 10:10 p.m., there being no further business to come before the Board, Mr. Friedman moved and Ms. Colleton seconded a motion to adjourn. The next meeting will begin at 6:30 p.m. on March 11, 2002 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. t3 March 11, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Mr. Gilford, Ms. Wilkerson, and Mr. Miller answered present. Dr. Alson, Superintendent, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, and Ms. Engel, recording secretary, were also present. At 6:51 p.m., under Sections 2CO ), 2CO 1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Gilford, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 7:35 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Mr. Linsenmeier, Ms. Wilkerson and Mr. Miller answered present. Mr. Gilford arrived at 7:40 p.m. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of February 25, 2002, Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's ReDOrt Dr. Alson announced faculty, staff and student awards and honors and upcoming events. Ms. Martin gave an overview of Super Saturday, held the previous Saturday. The registration went smoothly, most people were finished by 10:00 a.m. Only one class closed. Mr. Wynn and Dr. Bowers will visit Niles to see how their phone registration works in hopes that we might move toward that in the future. Palling the Board Ms. Wilkerson, Mr. Friedman, Ms. Colleton and Ms. Lurie attended one or Moth of the meetings held at St. Nicholas Church and Family Focus where Dr. Alson presented the Graduation Requirements and Evening High School proposals. Ms. Colleton gave a report from the School improvement Team where the Technology Plan was discussed. Comments from the Public — Ms. Cheerie Hanson expressed her opinion regarding the track reconfiguration. Evenina Hiah School Proposal Dr. Alson presented the revised Evening High School proposal which reflects concerns expressed by the Board. Some of the questions asked by Board members related to child-care services, the intake process, meeting standards, make up of the staff, the application process to the program and enrollment. Mr. Gilford asked for a change in the Intake Procedures. If a student is not admitted to the program following the Intake Process, the information gathered should be used to help find an appropriate program for the student. Ms. Lurie made a motion to move this Evening High School Proposal to the Action Agenda. Ms. Coileton seconded the motion. All members present voted aye; nays, none. Motion carried. Mr. Gilford moved approval of the Evening High School Proposal as amended. Ms. Lurie seconded the motion. On roll call, Lurie, Colleton, . Friedman, Gilford, Burns, Wilkerson and Miller voted aye; nays, none. Motion carried. Graduation Proposal Dr. Alson presented the revised proposed graduation requirements which -are summarized below: • The total number of credits needed for garduation will remain at 48 • All students who remain below grade level (50%) will continue to receive reading instruction throughout high school. ♦ For the class of 2006 all students must complete 6 credits (3 years) of math He recommended a variety of strategies including mandatory tutorial help; integration of study, organizational and motivational skills into class work; and release time for a teacher who would be responsible for student monitoring and accountability for the new math requirement. Board members asked that the component for a required sequence of courses be added back into the proposal. They expressed concern regarding whether the Math Department is prepared to handle the additional load. Mr. Miller would like to hear from math teachers on this matter. This item will be on the action agenda at the next meeting. Track Reconfiouration Dr. Aison reviewed the reasons why we are considering a reconfiguration of the track. The process began because of safety concerns related to the location of the loading dock and traffic congestion at the back of the building in addition to the fact that the track is in need of major repairs. The plan is to create a new, safe and attractive, entrance at the rear of the school and a widened drive for better traffic flow. In order to widen the drive, the track must be moved. A plan was presented that would move the track across Church Street to the football stadium. Coaches and Science Department Chair, Dr. Buchanan were present to express their opinion of the design. Their concerns were scheduling all of the sports, loss of lacrosse practice space, liability problems related to not having all track and field events in one area, and the loss of PE instructional time because of the distance to the new location and safety issues related to crossing the street. The plan presented calls for eliminating a wooded area that the Science Department has been using for instruction for several years. Through Summer Curriculum projects teachers have developed the area. All vegetation in the area has been identified and marked and teachers bring their students to the area for field work. The proposed plan would turn this area into a lacrosse practice field. A discussion led to the conclusion on the part of the coaches present that they would prefer to have the track remain in the current location. The administration will review this information and have a new proposal ready for the next Board meeting. Mary Wilkerson left during this discussion. Policy — Diplomas for Veterans A new state law allows high schools to issue diplomas to honorably discharged World War It and Korean War veterans who left high school before graduating to serve in the armed forces. This policy reflects the new law. Mr. Gilford moved this item to the action agenda. Ms. Lurie seconded the motion. All six members present voted aye; nays, none. Motion carried. Mr. Gilford moved approval of Policy 999, Diplomas for Veterans. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Change of School Dav for Prairie State Achievement Exam This is an application for a waiver from the state allowing freshmen, sophomores and seniors to not attend school on one of the two days when juniors must take the PSAE. Ms. Lurie moved approval of the Waiver to change the school day for Prairie State Achievement Exams. Ms. Colleton seconded the motion. All six members present voted aye; nays, none. Motion carried. Approval of Days of Remembrance of Victims of the Holocaust The Resolution for the Days of Remembrance for the Victims of the Holocaust, April 16-19, 2002 was read. Mr. Gifford moved approval of the resolution. Ms. Lurie seconded the motion. All six members present voted aye; nays, none. Motion carried. Public Hearinq 2000 Bond Issue Mr. Miller stated the next agenda item for the Board of Education is a public hearing to receive public comments on the proposal to sell $900,000 Limited Tax School Fire Prevention and Safety Bonds for the purpose of conforming the existing facilities of the District that house students to the building code promulgated by the State Board of Education of the State of Illinois, by altering, reconstructing and repairing said facilities and having equipment purchased and installed therin. All persons desiring to be heard will have an opportunity to present written and oral testimony. The Bonds are being sold to fund Life Safety Amemdment #46. These projects are required to be completed as approved and ordered by the State Superintendent of Schools and the Suburban Cook County Regional Superintendent of Schools. There were no comments from the Board. There were no written comments. There was no oral testimony. All persons desiring to be heard were given the opportunity to present oral and written testimony. On roll call, Lurie, Colleton, Friedman, Gifford, Burns and Miller voted to adjourn the Public Hearing 2000 Bond Issue. Ms. Wilkerson was absent. Hearing adjourned. Bills Ms. Lurie moved approval of the Bills for the period of February 22 through March 1, 2002 in the amount of four hundred three thousand, seven hundred forty-one dollars and thirty cents IS403,741.30) were presented for ratification and payment, (List of bills approved is on file in the Business Office.) Mr. Gilford seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Burns, and Miller answered aye; Wilkerson, absent; nays, none. Motion carried. Consent Aqenda Ms. Colleton moved approval of the following items: ♦ Request for Approval to award a contract for Asbestos Abatement Project - - Bacon Computer Center to Asbestos Control Inc., of Arlington Heights, IL, the lowest responsible bidder meeting specifications, in the amount of $49,900. ♦ Personnel Agenda Professional Staff - Certificated Appointment to Staff Sabbatical Leave Addendum Professional Staff Resignation Classified Staff Retirement - Special Staff Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Gilford, Burns and Miller voted aye; nays, none. Motion carried. At 11:00 p.m., there being no further business to come before the Board, Mr. Gilford moved and Mr. Friedman seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on March 25, 2002 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. March 25, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m, in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Wilkerson and Mr. Miner answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. Mr. Gifford and Ms. Burns arrived at 6:50 p.m. and Mr. Friedman was absent. At 6:46 p.m., under Sections 2Ci 1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 8:35 p.m. On roll call Ms. Lurie, Mr. Gilford, Ms. Burns, Mr. Linsenmeier, and Mr. Miller answered present, Ms. Colleton arrived at 8:40 p.m. and Ms. Wilkerson at 8:42 p.m. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of March 11, 2002, the Finance meeting of March 6, 2002 and the Special Meeting of March 20, 2002. Mr. Gilford seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. Suoerintendent's Reoort Dr. Alson was sorry to report that former ETHS Superintendent Philip McDevitt passed away in February. Student and staff awards and honors and upcoming events were announced. The City/School Liaison Committee was held last week and the following topics were discussed: Governor Ryan's education budget proposal, school vaccinations, lead -based paint inspections, City/School partnerships, integrated pest management, Welcome Center idea, cooperative purchasing, Orrington School parking, coordinated services for juvenile offenders, and the use of Recycling Center. Polling the Board and Committee Reports Ms. Burns attended a meeting at Family Focus, Dr. Sizemore was the speaker. She also attended and enjoyed the Jazz Cabaret. Mr. Linsenmeier was on a panel for a pilot program at Springfield Baptist Church discussing study habits with parents of Willard students. This may lead to a program between ETHS and Willard students. Ms. Colleton attended a substance abuse team meeting, where the social norms marketing survey was discussed. Comments from the Public Ms. Ronnie Sokol informed the Board of the activities planned for Holocaust Remembrance Week. Mavis Hagemann, Michael Phillips, Suzette Speight, Lloyd Shepard and Wanda Reed all spoke about the Graduation Requirement Proposal. Track Reconfiguration After the last Board meeting Mr. Grbavac met with coaches from the Athletic Department and Science teachers to develop a new plan that would keep the track as close as possible to where it is currently located. They are supportive of this plan. A new plan was developed with an outdoor track built approximately 100 feet west of its present location, leaving enough space for a new parking lot and a wider driveway with two emergency vehicle lanes. The football/soccer field, lacrosse practice and competition fields, as well as the wooded area on Church Street would remain as they are. This plan will be presented for approval at the next Board meeting, at that time the finances will be included in the proposal. Graduation Requirements Proposal Dr. Alson thanked the members of the community who were at the meeting and those who expressed their thoughts on the proposal, they have clearly given much thought to this proposal. As requested by the Board the focused sequence element was added. Specifically, students should be required to complete one of four sequences for graduation beyond two years of science — an additional year of science, three years of a world language, a three course sequence in Applied Sciences and Technologies or a three course sequence in Fine Arts. The completion of a focused sequence will enable all students, without limiting curricular exploration, to better prepare for their post -secondary academic or work life. It is worth noting that most ETHS students already meet this standard. Teachers from the math department attended the meeting to express their opinions on the proposal and discuss how we can make sure that students are successful. Everyone who spoke was in favor of adding the additional year of math to the graduation requirements. However, some people present felt that we should spend a year planning and not make this requirement effective until the class of 2007. This proposal will be on the action agenda at the April 22°' Board meeting. Ms. Lurie left during this discussion. Summer Curriculum Proposals Dr. Cooper stated that the focus of summer projects is on the overarching goal — to improve student achievement, especially minority student achievement. This year Curriculum Council decided to continue supporting some traditional curriculum projects such as the development of new or revised courses; however, the council revised its guidelines by inviting teachers to develop proposals around the following very specific priorities: ♦ Development of curricula for newly approved courses ♦ Work with new teachers ♦ K-12 Standards Institute ♦ Common assessment revision, analysis, and implications for instruction, including B-Day planning for departments ♦ Grades 6-12 curriculum alignment ♦ Staff development on instructional models to meet the needs of diverse populations The recommended School Improvement Proposals would cost $85,692, and the Summer Curriculum Proposals, $41,325. The proposals will be on the action item at the next Board meeting. Technologv Plan Ginny Ayers and Jack Rubin presented a history of technology at- ETHS and the current technology plan. The Office of Technology Integration recommends giving the following areas top priority: 1. Technology skills for students need to be identified and departments need to assume responsibility for incorporating them into their curricula. 2. Technical support is not adequate for the technology we currently have 3. Access to technology is not adequate for teachers to learn how to incorporate it into their own teaching and their students' learning. 4. Technology budget decisions are made without adequate regard for the overall educational program. The Technology Committee believes that assessment of technology planning and implementation needs to be approached differently. Their research shows the need for ongoing evaluation, feedback and continuous improvement. They hope that in the future technology requirements -will be automatically taken into consideration and not in a separate Technology Plan. This will be an action item at the next Board meeting. Action Ms. Wilkerson moved approval of the Bills for the period of March 8, 2002 through March 15, 2002 in the amount of one million, thirty-six thousand, nine hundred eighty-two dollars and twenty-five cents 1$1,036,982.25) were presented for ratification and payment. (List of bills approved is on file in the Business Office.) Mr. Gifford seconded the motion. On roll call Colleton, Gifford, Burns, Wilkerson and Miller voted aye; nays, none; Lurie and Friedman, absent. Approval of Resolution for Sale of 2002 Life Safetv Bonds The President announced that a proposal had been received from Hutchinson, Shockey, Erley & Co., Chicago, Illinois, for the purchase of the District's general obligation limited tax school fire prevention and safety bonds to be issued by the District pursuant to Section 17-2.11 of the School Code and that the Board of Education would consider the adoption of a resolution providing for the issue of said bonds and the levy of a direct annual tax to pay the principal and interest thereon. Whereupon Member Jane Colleton presented and the Secretary read in full a resolution as attached to the permanent minutes. Member Jane Colleton moved and Member Mary Wilkerson seconded the . motion that said resolution as presented and read by the Secretary to adopt. After a full discussion thereof, the President directed that the roll be called for a vote upon the motion to adopt said resolution as read. Upon the roll being called, the following members voted Aye: Colleton, Gifford, Burns, Wilkerson and Miller; Nays, none. Whereupon the President declared the motion carried and said resolution adopted, approved and signed the same in open meeting and directed the Secretary to record the same in the records of the Board of Education of Township High School District 202, Cook County, Illinois, which was done. Ms. Wilkerson made a motion to move the personnel items from the consent agenda. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Ms. Colleton moved approval of the Consent Agenda, which included: ♦ Approval to award a contract to Camosy Incorporated of Waukegan, Illinois, the lowest responsible bidder meeting specifications for Bacon Computer Center Improvements in the amount of $75,950. • Approval to award contract for General Work 2002 to Nicholas Associates of Mt. Prospect, Illinois, the lowest responsible bidder meeting specifications, in the amount of $1,423,635. • Renewal of membership in the Illinois High School Association and agreement to adopt and abide by the Constitution, By -Laws, Terms and Conditions, and Administrative Procedures, Guidelines and Policies of the Illinois High School Association for the year of July 1, 2002 through June 30, 2003. Ms, Burns seconded the motion. On roll call Colleton, Gilford, Burns, Wilkerson and Miller voted aye; nays, none; absent, Lurie and Friedman, Motion carried. Mr. Gifford moved that the Resolution Authorizing Release of Part -Year and Part -Time Non -Tenured Teachers be approved. Ms. Colleton seconded the motion. On roll call Colleton, Gifford, Burns, Wilkerson and Miller voted aye; nays, none; absent, Lurie and Friedman. Motion carried. Ms. Colleton moved approval of the Resolution Authorizing Release of First Year Non -Tenured Teachers. Ms. Burns seconded the motion. On roll call Colleton, Gifford, Burns, Wilkerson and Miller voted aye; nays, none; absent, Lurie and Friedman. Motion carried. Mr. Gilford moved approval of the Resolution Authorizing Release of Second - Year Non -Tenured Teachers, with amended exhibit I. Ms. Colleton seconded the motion. On roll call Colleton, Gifford, Burns, Wilkerson and Miller voted aye; nays, none; absent, Lurie and Friedman. Motion carried. Ms. Colleton moved approval of the Resolution Authorizing Re -Appointment of Part -Time Non -Tenured Teachers. Mr. Gifford seconded the motion. On roll call Colleton, Gilford, Burns, Wilkerson and Miller voted aye; nays, none; absent, Lurie and Friedman. Motion carried. Ms. Wilkerson moved approval of the Resolution Authorizing Re -Appointment of First -Year Non -Tenured Teachers. Mr. Gilford seconded the motion. On roll call Colleton, Gifford, Burns, Wilkerson and Miller voted aye; nays, none; absent, Lurie and Friedman. Motion carried. Mr. Gifford moved approval of the Resolution Authorizing Re -Appointment of Second -Year Non -Tenured Teachers. Ms. Wilkerson seconded the motion. On roll call Colleton, Gilford, Burns, Wilkerson and Miller voted aye; nays, none; absent, Lurie and Friedman. Motion carried. Ms. Colleton moved approval of the Resolution Authorizing Re -Appointment of Third -Year Non -Tenured Teachers. Ms. Wilkerson seconded the motion. On roll call Colleton, Gilford, Burns, Wilkerson and Miller voted aye; nays, none; absent, Lurie and Friedman. Motion carried. Ms. Wilkerson moved approval of the remainder of the personnel agenda: ♦ Appointments to Staff, Teachers ♦ Appointments to Staff, Interns ♦ Appointments to Staff, Extra -curricular ♦ Request for Part -Time Teaching ♦ Resignations, Teachers Classified Staff ♦ Teacher Aide Release Addendum Professional Staff - Certificated ♦ Appointment to Staff Ms. Colleton seconded the motion. On roll call Colleton, Gilford, Burns, Wilkerson and Miller voted aye; nays, none; absent, Lurie and Friedman. Motion carried. At 11:35 p.m., there being no further business to come before the Board, Mr. Gilford moved and Ms. Wilkerson seconded a motion to adjourn. The next meeting will convene in the Superintendent's office at 6:30 p.m. on April 22, 2002. All members voted aye; nays, none. Meeting adjourned. April 22, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 7:00 p.m. in the Superintendent's Office. Mr. Miller presided and called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Mr. Gifford, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. At 7:01 p.m., under Sections 2C(1), and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 8:25 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Linsenmeier, Ms. Burns, Mr. Gifford, Ms. Wilkerson and Mr. Miller answered present. Ms. Lurie made a motion to move approval of the Resolution Authorizing Tenure Appointments to this point on the agenda. Mr. Gilford seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Burns read the Resolution Authorizing Tenure Appointments and moved approval. Mr. Gifford seconded the motion. On roll call Lurie, Colleton, Friedman, Gifford, Burns, Wilkerson and Miller voted aye; nays, none. Motion carried. Following approval each of the tenured teachers was introduced by their department chair, an administrator or a colleague, and each teacher made a comment to the Board. Prior to the Board meeting a special dinner was held on the Terrace to honor the teachers. Approval of Minutes Ms. Colleton moved that the Board approve the Minutes of the Regular meeting of March 25, 2002. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications were circulated to the Board. Superintendent's Report Student and faculty awards and honors, upcoming activities, meetings and recent events were reported. Pollinq the Board Ms. Wilkerson attended the annual meeting of the National School Board Association. Ms. Burns congratulated the teachers who received tenure. She attended Dr. Noguera's presentation of the Keeping Current Seminar and appreciated the substance of the ideas he expressed and hopes that he will come again. Ms. Burns mentioned an article in Freshorint and hopes that students take the opportunity to discuss such issues during Homebase. Mr. Friedman attended the K-12 Standards Coordinating Committee, the YOU banquet (he was impressed with the honored student who rose above many personal problems), the Tenure dinner (the teachers here are what keeps the school running) and Dr. Pedro Noguera's lecture. Ms. Colleton will attend the School Improvement Team meeting on Tuesday. Ms. Lurie went to several activities of the Holocaust Remembrance Week. The program was excellent and our students were very respectful. She has enjoyed the Poetry Website. Mr. Miller commended everyone involved with the tenure teacher dinner held on the Terrace, it was a wonderful event. Comments from the Public Ms. Deborah Bell expressed concern regarding teachers following our attendance and grading policies. Lloyd Shepard and Michael Phillips expressed their view on the graduation proposal and Terry Shepard asked about Dr. Noguera's lecture. Ms. Colleton requested that, at some point, Dr. Alson discuss the system of notification regarding attendance. Personnel Ms. Wilkerson moved approval of the amended (the item to release a special staff employee was removed) Personnel Agenda which included; Professional a) Resolution Authorizing Release of a Second -Year Non -Tenured Teacher b) Resolution Authorizing Re -Appointment of a Part-time Teacher c) Appointments to Staff -Teaching and Extra -Curricular d) Request for Part-time Teaching e) Retirement f) Resignation Classified Staff a) Release - Teacher Aide b) Transfer - Secretarial c) Resignation - Secretarial d) Elimination of Position - Secretarial e) Appointment to Staff - Special Staff f) Authorization to Create Position - Special Staff g) Appointment - Department of Safety Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Burns, Wilkerson and Miller voted aye; nays, none. Motion carried. Technologv Plan Ms. Ayers and Mr. Rubin reviewed the Technology Plan recommendations presented at the last Board meeting. They also discussed the results of a survey conducted while they were developing the Technology Plan. The survey indicates that there is significant disparity in home computer access between white students and students of color. Media/Tech staff are working with department chairs to build technology into each department's content standards. Board members expressed concern that technology be used as a tool, not a replacement for the teacher; the disparity. in technology skills students and teachers bring to school; and concern about how to fund and deploy the hardware recommended in the proposal. Technical support is a problem that will have to be addressed as the demand for technology increases. Mr. Friedman moved that the Board of Education accept the Technology Plan presented. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion accepted. Graduation Requirement Proposal. Details of the Graduation Requirement Proposal are: Readinq Current: All entering freshmen below the 50" percentile in reading. (as measured by the Explore Test) will be required to take reading. Students who remain below the 50" percentile (as measured by the Degrees of Reading Power DRP) shall be assigned reading through sophomore year. Proposed: Students who score below the 50t" percentile in reading on a Board approved assessment shall be assigned to reading throughout high school. At a minimum, assessments will be given at least once per semester to ascertain student progress. Beyond sophomore year students who remain below the 50" percentile will either be placed in distinct reading classes and/or receive defined reading assistance in their subject -area classes. To be implemented for the Class of 2006. Focused Sequence New -Proposed: Students will complete one of the following four sequences: 1. Three years of Science 3 2. Three years of the same World Language 3. A three -course sequence in Applied Sciences and Technologies 4. A three -course sequence in Fine Arts To be implemented for the Class of 2006. Mathematics Current: Two years of Mathematics Proposed: Three years of Mathematics To be implemented for the Class of 2007 The math requirement will be implemented in the fail of 2003 for the class of 2007, while the reading and focused sequence requirements would be implemented for the class of 2006. The process of developing this proposal has created serious and important dialogue among committed, hard-working math teachers who care very deeply about what they are doing and who want to make this proposal work on behalf of students. By delaying this for one year teachers will have the opportunity to continue examining their already successful practices and to determine what else may be needed to assist them in their efforts. Dr. Alson also presented his ideas for things to be done to ensure student success after implementing the proposal. Those items included: ♦ Release time for a teacher to serve as the accountability monitor ♦ Training programs for teachers who will teach double period classes • Continued participation of our teachers with District 65 related to curriculum mapping ♦ Development of a third -year math course as a rigorous alternative to 2 Algebra for juniors, starting with the class of 2007. The Board discussed the implementation plans as well as the proposal. Following a lengthy discussion Ms. Wilkerson asked that for the purpose of the vote, the graduation proposal be separated from the implementation plan. The implementation piece will be an information item on the May 13 Board agenda. (Ms. Colleton left at 1 1:00 p.m.) Mr. Gilford moved that the Board of Education approve the Graduation Proposal as presented, without the implementation plans. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Mr. Gilford moved approval of the following items: • Approval of Track Reconfiguration as presented at the March 25, 2002 Board meeting with an approximate budget of $1,056,000. • Approval of Bills for the period of March 22, 2002 through April 5, 2002 in the amount of nine hundred sixty-two thousand, eight 4 hundred twenty-seven dollars and five cents ($962,827.05) were presented for ratification and payment. (List of bills approved is on file in the Business Office.) ♦ Approval to Award Contract for Carpeting to International Floor Covering, Inc. of Arlington Heights, Illinois, the lowest responsible bidder meeting specifications in a total base bid of $32,540. • Approval to Award Contract for Landscaping to Madison's Seasonal Services, Inc., of Northbrook, Illinois, the lowest responsible bidder meeting specifications in a total base bid of $64,997. ♦ Approval to Award a Contract for Painting to JPC Construction, of Chicago, Illinois the lowest responsible bidder meeting specifications in a total base bid of $36,805.44. ♦ Treasurer's Report for the month of February, 2002 Ms. Lurie seconded the motion. On roll call Lurie, Gilford, Burns, Wilkerson and Miller voted aye; nays, none; absent Friedman and Colleton. Mr. Gilford made the motion to postpone until the next Board meeting the policy items. Ms. Lurie seconded the motion. All members present voted aye, nays, none. At 11:05 p.m., there being no further business to come before the Board, Mr. Gilford moved and Ms. Wilkerson seconded a motion to adjourn. The next meeting will begin at 6:30 p.m. on May 13, 2002 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. Willie Miller, Jr., President , Jeffrey Taggart, Secretary 5 May 13, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:55 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Ms. Wilkerson, and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. At 6:56 p.m., under Sections 2C(1) and 2C(21 ) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye: nays, none. Mr. Gilford arrived at 7:30 p.m. The Board returned to open sassion at 7:55 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Mr. Gifford, Ms. Wilkerson and Mr. Miller answered present. Mr. Linsenmeier was absent. Ms. Colleton moved that the Board of Education approve the minutes of the regular meeting of April 22, 2002 and the Finance minutes of May 1, 2002. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report Dr. Alson reported that the administration is recommending that Lynn Richmond McCallister be hired as the new Director of the Evening High School. Furthermore, he recommended that the new Evening High School Program be phased in over next year. This would allow the new director tinna to hira tl.e fac-flty, rnuabr%rate with them in planning the new program, and to pilot some of the program components and instructional strategies. Dr. Alson announced faculty, staff and student awards and honors and upcoming events. Polling the Board Ms. Wilkerson said that the Culinary Arts class made a wonderful display at the Youth Job Center Annual meeting. She thanked the Board and administration for their support in making the Teacher Appreciation event a success. Vernon Clark sang a song honoring teachers written for this event {lyrics by Janet Webb and music by Vernon Clark). Ms. Burns read a Langston Hughes poem during Poetry Week, the School Improvement Team is trying to decide if they will continue to use Critical Friends. She attended Aquettes and thought it was excellent. Ms. Burns congratulated Robert Gartzman on being elected as the Student School Board member for next year. She has received complaints regarding parking restrictions in front of the school at 3:45 p.m. from parents trying to pick up their students. Mr. Friedman attended the Thoes Who Excel tribute and the Teacher Appreciation Awards. Ms. Colleton was at the Teacher Appreciation ceremony and the Teacher Excellence Awards - listening to the tributes written by students was very moving. Ms. Colleton also attended the funeral of LaShaune Bishop. Ms. Colleton thought the Poetry Booklet was excellent. Ms. Lurie attended the Warren Cherry scholarship fundraiser, it was an impressive event. After attending the National Honor Society, she suggested that the criteria for membership be reviewed, especially the GPA. Mr. Miller was out of town and not able to attend the Teacher Appreciation Ceremony but heard it was a powerful event. Comments from the Public - Ashley Askew -Bell, Claudelle Ako, Jessica Rhau, Bess Evans and Tyler Robin are all students running for Student Council next year who addressed the Board. Minority Student Achievement Network Student Conference Dr. Alson reported that the Minority Student Achievement Network Teacher Conference was held last week in Madison, Wisconsin. Ten teachers, Dr. Cooper and Dr. Alson attended the conference. Issues of math, literacy, and teacher -student relationships were the focus of the conference. Northwestern University, ETHS and Oak Park -River Forest will host the next student conference, October 3-5, 2002. The following students attended this year's conference in Ann Arbor, Michigan: Erica Douglas, Rhonda Dennison, Maurice Roebuck, Janet Loecker, Cesar Mendoza and Kimberly Brown, Mr. Abe Mora was the faculty sponser. Enna J?na* ' oncker, Cesar Mendoza and Kimberly Brown reported on their conference experiences. They were able to establish a network of schools, recycle and brainstorm ideas, and see improvement. Some of their ideas included creating a parent -involvement day, designing AP courses for students of color and support programs to help them succeed. Mr. Mora said this was an amazing learning experience, students are not only achieving academically but helping others. Textbook Adoption - 1 Spanish/H The teachers of Spanish in both Districts 65 and 202 have been meeting throughout the year to review textbooks. They recommended adoption of Paso A Paso 1 for 1 Spanish and 1 Spanish H at a cost of $12,242.50 for next year. Ms. Lurie moved that this item be moved to the action agenda: Mr. Gifford seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Colleton moved that the Board adopt Paso A Paso 1 for 1 Spanish and 1 Spanish H, at a cost of $12,242.50. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Gilford, Wilkerson, and Miller voted aye; Burns and Friedman, absent. Motion carried. Staff Development Reoort Dr. Cooper reported that the major focus this year has been on strengthening the connection between professional development for teachers and the achievement of all students. The report detailed activities of the B-Day Staff Development Program, Institute Days and the Optional Staff Development Program. Math Graduation Requirement - Responsibilities of implementation Facilitator In order to successfully implement the new math graduation requirement, Dr. Alson recommended that one individual coordinate the efforts needed to build and sustain student capacity to meet this requirement. The primary responsibilities will revolve around supporting teacher work, assisting teachers in their effort to link students to the requisite academic support, and monitoring and reporting on student porgress. In addition, the facilitator will determine what resources are necessary to ensure these tasks are successfully completed. Ms. Colleton made a motion to move the approval of the Math Graduation Requirement -- Responsibilities of Implementation to the action agenda. Mr. Gilford seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Cotteton moved approval of the Math Graduation Requirement - Responsibilities of Implementation. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Wilkerson and Miller voted eye; Ri, rns, nay. Motion carried. Police Two policies were discusses: Electronic Paging Devices Prohibited -- 825-19 and Criminal Background Investigation - 4110-1. Board members questioned why cell phone use is prohibited at some times after school hours. it was agreed that cell phones could be used in an emergency and with faculty approval occasionally during activities, Wording will be adjusted on the policy. The Board discussed the need for a change in the policy regarding criminal background investigation. These policies will be on the action agenda at the next meeting. Marquee Proposal Mr. Grbavac provided photos of two options for the placement of the marquee. Following a discussion the Board agreed that they prefered the tow design concept. Mr. Gilford moved this to the action agenda. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Gilford moved approval of the low design concept. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Student School Board Election Results Mr. Taggart presented the results of the Student School Board Member Election. Mr. Rob Gartxman was elected Student School Board member with 234 votes, Ms. Leo Zoninsein was elected alternate with 185 votes. Ms. Lurie moved approval of the Resolution Declaring the Results of the Student Board Member Election. Ms. Colleton seconded the motion. Ayes, 6; Absent, 1; Nays, 0. Motion carried. Resolution Establishinq Regular Board of Education Meetings for 2002-03 Ms. Lurie moved that the Board of Education approve the Resolution Establishing Regular Board of Education Meeting dates for the 2002-03 school year as presented. Ms. Colleton seconded the motion. Ayes, 6; Nay, 0; Absent, 1. Motion carried. Mr. Gilford moved approval of the Bills for the period of April 19 through May 13, 2002 in the amount of nine hundred ninety-eight thousand, two hundred seventy-one dollars and seventeen cents ($998,272.17) were presented for ratification and payment. (List of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call Lurie, Colleton, Friedman, rilford, Burns, and Miller answered aye; Wilkerson, absent; nays, none. Motion carried. Treasurer's Report Mr. Gilford moved approval of the Treasurer's Report for March 2002. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Consent Agenda Ms. Colleton moved that the Board approve the Consent Agenda which included: • Approval to award contract for lockers to Interior Steel of Grayslake, Illinois, the lowest responsible bidder meeting specifications in a total base bid of $53,975.00. Personnel Professional Staff — Certificated a. Teacher Appointments to Staff b. Extra -curricular Appointment c. Teacher Change in Status d. Teacher Resignation Classified Staff a. Teacher Aide Request for Return from Leave b. Teacher Aide Resignation c. Secretarial Retirement Addendum nal Staff — Certificated a. g� Staff -- Administrative b. Aut to to a Position mac. Resignation Ms. Lurie secondeZhe mot' On roll call Lurie, Colleton, Friedman, Bums, -and; Miller voted aver vs, none; abstain, Gilford; absent; Wilkerson. Motion} carried.° t' �� At 10:20 p.m., h e-being-no further business to come before the Board, Ms. Lurie moved and Ms. Colleton seconded a motion to adjourn. The next meeting will begin at 6:30 p.iri on May 28, 2002 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. June 10, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Mr. Miller presided and called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C{1}, and 2Ci211 of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. All members present voted aye: nays, none. Mr. Gilford arrived at 7:30 p.m. The Board returned to open session at 7:40 p.m. On roll call Ms. Colleton, Mr. Friedman, Mr. Linsenmeier, Ms. Burns, Mr. Gilford, Ms. Wilkerson and Ms. Lurie answered present. Mr. Miller left the meeting at 7:40 p.m. Recognition The School Board recognized the State of Illinois Family Career and Community Leaders of America first place winners, Emily Besancon, Domonique Bradley -Overton, Elizabeth Ferry and Claire Mooney -Melvin. Dr. Alson stated it was an honor to recognize outgoing Student School Board member Jeremy Linsenmeier, commenting that he was a class act and brought intelligence and insight to the Board meetings. Mr. Friedman said it was a pleasure having him represent students and he liked his courage. Ms. Colleton enjoyed his opinions and is glad he will be going to Northwestern. Ms. Burns appreciated how he made her feel comfortable when she started. Mr. Gilford stated that Jeremy wrote excellent lobbying letters to our legislators, which was a good act of leadership. Ms. Wilkerson congratulated him and said it was great having him on the Board. Ms. Lurie hopes that he will help reconcile relations between Northwestern and ETHS. Jeremy said it has been a pleasure working with the Board. It is apparent how many administrators, teachers and Board members work hard for the students of ETHS. Dr. Alson presented Those Who Excel plaques to Kate Todd, who earned an Award of Recognition in the parent/volunteer category and to Laura Cooper, who won an Excellence Award in the administrator category. CITY CLERK next year. Ms. Lurie moved that this item be moved to the action agenda: Mr. Gilford seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Colleton moved that the Board adopt Paso A Paso / for 1 Spanish and 1 Spanish H, at a cost of $12,242.50. Ms. ]curie seconded the motion. On roll call Lurie, Colleton, Gilford, Wilkerson, and Miller voted aye; Burns and Friedman, absent. Motion carried. Staff Development Report Dr. Cooper reported that the major focus this year has been on strengthening the connection between professional development for teachers and the achievement of all students. The report detailed activities of the B-Day Staff Development Program, Institute Days and the Optional Staff Development Program. Math Graduation Requirement - Responsibilities of Implementation Facilitator In order to successfully implement the new math graduation requirement, Dr. Alson recommended that one individual coordinate the efforts needed to build and sustain student capacity to meet this requirement. The primary responsibilities will revolve around supporting teacher work, assisting teachers in their effort to link students to the requisite academic support, and monitoring and reporting on student porgress. In addition, the facilitator will determine what resources are necessary to ensure these tasks are successfully completed. Ms. Colleton made a motion to move the approval of the Math Graduation Requirement - Responsibilities of Implementation to the action agenda. Mr. Gilford seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Colleton moved approval of the Math Graduation Requirement - Responsibilities of Implementation. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Wilkerson and Miller voted eye: Rvrns, nay. Motion carried. Policy Two policies were discusses: Electronic Paging Devices Prohibited - 825-19 and Criminal Background Investigation - 41 10-1. Board members questioned why cell phone use is prohibited at some times after school hours. it was agreed that cell phones could be used in an emergency and with faculty approval occasionally during activities. Wording will be adjusted on the policy. The Board discussed the need for a change in the policy regarding criminal background investigation. These policies will be on the action agenda at the next meeting. Marauee Proposal Mr. Grbavac provided photos of two options for the placement of the marquee. Following a discussion the Board agreed that they prefered the low design concept. Mr. Gilford moved this to the action agenda. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Gilford moved approval of the low design concept. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Student School Board Election Results Mr. Taggart presented the results of the Student School Board Member Election. Mr. Rob Gartzman was elected Student School Board member with 234 votes, Ms. Leo Zoninsein was elected alternate with 185 votes. Ms. Lurie moved approval of the Resolution Declaring the Results of the Student Board Member Election. Ms. Colleton seconded the motion. Ayes, 6; Absent, 1; Nays, 0. Motion carried. Resolution Establishing Reaular Board of Education Meetinas for 2002-03 Ms. Lurie moved that the Board of Education approve the Resolution Establishing Regular Board of Education Meeting dates for the 2002-03 school year as presented. Ms. Colleton seconded the motion. Ayes, 6; Nay, 0; Absent, 1. Motion carried. Bills Mr. Gilford moved approval of the Bills for the period of April 19 through May 13, 2002 in the amount of nine hundred ninety-eight thousand, two hundred seventy-one dollars and seventeen cents ($998,272.17) were presented for ratification and payment. (List of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call Lurie, C^Ileton, Frird-nan, Gilford, Burns, and Miller answered aye; Wilkerson, absent; nays, none. Motion carried. Treasurer's Report Mr. Gilford moved approval of the Treasurer's Report for March 2002. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Consent Agenda Ms. Colleton moved that the Board approve the Consent Agenda which included: ♦ Approval to award contract for lockers to Interior Steel of Grayslake, Illinois, the lowest responsible bidder meeting specifications in a total base bid of $53,975.00. ♦ Personnel Professional Staff - Certificated a. Teacher Appointments to Staff b. Extra -curricular Appointment c. Teacher Change in Status d. Teacher Resignation Classified Staff a. Teacher Aide Request for Return from Leave b. Teacher Aide Resignation c. Secretarial Retirement Addendum /P7&fvc4jnal Staff - Certificated a. Staff - Administrative b. Aut to to a Position /�7c. Resignation Ms. Lurie seconderi�'the mot'a On roll call Lurie, Colleton, Friedman, Burns, -and Miller voted aye r@ ys, none; abstain, Gilford; absent; Wilkerson. Motion carried.'' At 10:20 ` �9_ p.m., there-bei no further business to came before the Board. Ms. Lurie moved and Ms. Colleton seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on May 28, 2002 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. June 10, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Mr. Miller presided and called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1), and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. All members present voted aye: nays, none. Mr. Gilford arrived at 7:30 p.m. The Board returned to open session at 7:40 p.m. On roll call Ms. Colleton, Mr. Friedman, Mr. Linsenmeier, Ms. Burns, Mr. Gilford, Ms. Wilkerson and Ms. Lurie answered present. Mr. Miller left the meeting at 7:40 p.m. Recognition The School Board recognized the State of Illinois Family Career and Community Leaders of America first place winners, Emily Besancon, Domonique Bradley -Overton, Elizabeth Ferry and Claire Mooney -Melvin. Dr. Alson stated it was an honor to recognize outgoing Student School Board member Jeremy Linsenmeier, commenting that he was a class act and brought intelligence and insight to the Board meetings. Mr. Friedman said it was a pleasure having him represent students and he liked his courage. Ms. Colleton enjoyed his opinions and is glad he will be going to Northwestern. Ms. Burns appreciated how he made her feel comfortable when she started. Mr. Gilford stated that Jeremy wrote excellent lobbying letters to our legislators, which was a good act of leadership. Ms. Wilkerson congratulated him and said it was great having him on the Board. Ms. Lurie hopes that he will help reconcile relations between Northwestern and ETHS. Jeremy said it has been a pleasure working with the Board. It is apparent how many administrators, teachers and Board members work hard for the students of ETHS. Dr. Alson presented Those Who Excel plaques to Kate Todd, who earned an Award of Recognition in the parent/volunteer category and to Laura Cooper, who won an Excellence Award in the administrator category. CITY CLERK r} 0 U u 5'2Q02 Approval of Minutes Ms. Colleton moved that the Board approve the Minutes of the Regular meeting of May 28, 2002. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications were circulated to the Board. Superintendent's Reoort Student and faculty awards and honors, upcoming activities, meetings and recent events were reported. Dr. Alson and Dr. Cooper described the new ETHS 101 course held for all new and first -year teachers. The topics covered will include classroom management, discipline, building relationships with students of all races and cultures, and understanding levels of performance. Polling the Board Ms. Wilkerson attended the STAE Awards Banquet and was impressed with the mix of students and how well they are doing. After that program a parent said that it would be nice to have Board members acknowledged at such meetings. Mr. Gilford attended the Spring Sports Awards and a very interesting Park School meeting, the District 65 Business Office is doing a magnificent job of getting a handle on the budget. He also attended the girls' soccer game, which was very exciting, the energy and enthusiasm was fantastic. Dr. Alson commented that this year the ETHS Girls' soccer team also received a state award for sportsmanship. Ms. Burns commented on the disturbing behavior displayed by some students on the last day of class. She stated that the administration was on top of the situation and that the school has been orderly since then. Dr. Alson informed the Board that if students are identified they will be disciplined. Ms. Burns attended the School Improvement Team meeting and is looking forward to graduation. Mr. Linsenmeier said that the soccer game was amazing and he is glad to be done with school. Mr. Friedman attended the STAE awards and was pleased to participate in the City of Evanston Latino Leadership program. He commended Mrs. Martin and Mr. Taggart for their presentations at the event. Ms. Colleton said that Witness for the Prosecution was marvelous. Ms. Lurie recognized Mr. Corrin and Mr. Brownell in the audience, both will be leaving ETHS this year and will be missed. Comments from the Public Mr. Brownell thanked the administration and Board for the opportunity to learn the art and craft of teaching at ETHS. Information The agenda order was changed to accommodate availability of presenters. Cluster Program Review William Corrin and Jacqueline Brown presented the Cluster Program Review. This review addresses a component of the School Goal #2, focusing on improving our understanding of current student support structures so we can continue to develop them. The Cluster Program supports entering freshmen who are in the lower third of their class in English, Reading, Science and Math by clustering them with a core group of students and teachers. Board members questioned the possibility of extending this program into the sophomore year. Dr. Alson explained that looping, having the same teacher for more than one year, was also being considered. Board members expressed concern that the data was provided too late in the year for changes to be effective for the next school year. Mr. Gilford asked that part of the planning process be to make reports to the Board in time to make changes that will affect the next year. Ms. Wilkerson would like to see support of this program included in one of the school goals for next year. School Improvement Team Revart The report was presented by co-chairs Martha Hansen and Betsy Engelman. Ms. Hansen gave the overview of the School Improvement Team. Goals have been clarified, issues of communication were studied and responses to the team's Climate Survey were much higher than the previous year. Kate Todd will replace Betsy Engelman as the parent co-chair. School Board members appreciated receiving minutes of the meetings. Longitudinal Assessment Mr. Corrin presented the Longitudinal Assessment report. Eighth -grade Explore results indicate a slight increase in the strength of each incoming class. However, since ACT has changed the scoring on the Explore test for the fall of 2001, we will not be able to compare future scores to previous scores or percentiles. A rise in sophomore Plan percentile scores compared to 81" grade Explore scores suggests increases in the growth of each subsequent class. In most cases this holds true for each racial group. This is a very positive sign as it relates to minority student achievement. Next year will be the first cohort of students to take the Explore, Plan and ACT. Board members noted that ETHS's scores are continuously higher than national _ norms, indicating that ETHS is making a difference in students' education, particularly African Americans are making significant gains. We are now able to chart student progress through longitudinal testing, which was a directive from the Board several years ago. Academic Supports Ms. Martin presented the results of the work of the Academic Supports Committee. Their recommendations are divided into the following three areas: K ♦ Public Relations - This focus is on doing more in the way of informing students, parents and the community of the support services available and how to access them. Ideas included Freshman Homebase tours, messages included on interim reports and report cards, posters, use of the website, cable TV, PTSA newsletters, Open House, and PTSA conferences. The information will also be made available to staff through mentoring, B-day and department meetings. Ms. Miehls is creating a booklet listing all student supports, which will be distributed to all parents and students. Community agencies, churches and other youth oriented organizations will also be made aware of the vast resources available. ♦ Parental Involvement - Next year the committee will work with the School Improvement Team to determine how to increase parental involvement in encouraging students to participate in the various resources. ♦ Engendering Participation - The committee recommends that all departments focus on ninth and tenth grade students. Each department should have three initiatives to pilot that create a plan to have students who need help and have not sought it, see the value in receiving support. Incentives could be used. Meaningful software .to supplement instructional materials will be researched. Ms. Martin assured the Board that the recommendations will be implemented next year. With the help of everyone whose major work is with students, the awareness of opportunities for support listed above, should produce increased opportunities for student success. Board members discussed the definition of who needs support. Some Board members felt the focus should be on students who are at risk of failing while others felt that students in the C-D range also need help. Bills Mr. Gilford moved approval of the Bills for the period of May 24, 2002 through May 31, 2002 in the amount of five hundred fifty-six thousand, nine hundred five dollars and fifty-six cents ($556,905.56) (List of bills approved is on file in the Business Office.) Ms. Wilkerson seconded the motion. On roll call Colleton, Friedman, Burns, Gilford, Wilkerson and Lurie voted aye; nays, none; Miller, absent. Motion carried. Student Fees Ms. Wilkerson moved approval of the student fees and charges proposed for 2002-03. Ms. Colleton seconded the motion. On roll call Colleton, Friedman, Burns, Gilford, Wilkerson and Lurie voted aye; nays, none. Miller absent. 4 Consent Agenda Ms. Colleton asked that the Contract for Digital Video Recorder Purchase and Installation be removed from the consent agenda and approved separately. By general consent the Board agreed to remove the contract for Digital Video Recorder Purchase and Installation from the Consent Agenda. Ms. Wilkerson moved approval of the consent agenda, which included: a. Approval to Award Contracts for District Furniture to four vendors as follows: ♦ Frank Cooney Co of Elk Grove Village, IL for items 1, 5-22 in the amount of $15,103 ♦ School Specialty of Chicago, It_ for items 25-27 in the amount of $1 1,458.92 ♦ Invironments of Palatine, 1L for items 2, 23-24 in the amount of $7,798.66 ♦ Hauser Group of Streamwood, IL for items 2, 23-24 in the amount of $7,798.66 b. Approval of Prevailing Wage Resolution WHEREAS, the State of Illinois has enacted "AN ACT" regulating wages of laborers, mechanics and other workmen employed in any public works by the State, County, City or any public body or any political subdivision or by anyone under contract for public works, approved ,tune 26, 1941, codified as amended, 820 ILCS 13011 et seq. (1993), formerly III. Rev. Stat., Ch. 48, par. 39s-1 et seq. and WHEREAS, the aforesaid Act requires that the Board of Education of Evanston Township High School District 202 and the Board of Education of Community Consolidated School District 65 Investigate and ascertain the prevailing rate of wages as defined in said Act for laborers, mechanics and other workmen in the locality of said school districts employed in performing construction of public works for said school districts exclusive of maintenance work. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF EDUCATION OF EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT 202 AND THE BOARD OF EDUCATION OF COMMUNITY CONSOLIDATED SCHOOL DISTRICT 65: SECTION ONE: To the extent and as required by AN ACT regulating wages of laborers, mechanics and other workmen in any public works by the State, County, City or any public body or any political subdivision or by anyone under contract for public works, approved .tune 26, 1941, as amended, the general prevailing rate of wages in this locality for laborers, mechanics and other workmen engaged in the construction of public works coming under the jurisdiction of these school districts is hereby ascertained to be the C. 51 same as the prevailing rate of wages for construction work in the Cook County area as determined by the Department of Labor of the State of Illinois as of June 1, 2002 a copy of that determination being attached hereto and incorporated herein by reference. As required by said Act, any and all revisions of the prevailing rate of wages by the Department of Labor of the State of Illinois shall supersede the Department's June determination and apply to any and all public works construction undertaken by the school districts. The definition of any terms appearing in this Resolution which are also used in the aforesaid Act shall be the same as in said Act. SECTION TWO: Nothing herein contained shall be construed to apply said general prevailing rate of wages as herein ascertained to any work or employment except public works construction of this school district to the extent by the aforesaid Act. SECTION THREE: The Board Secretaries shall publicly post or keep available for inspection by any interested party in the main office of the school districts this determination of such prevailing rate of wage or any revisions of such prevailing rate of wage. A copy of this determination or of the current revised determination of prevailing rate of wages then in effect shall be attached to all contract specifications. SECTION FOUR: The Board Secretaries shall mail a copy of this determination to any employer, and to any association of employers and to any person or association of employees who have filed, or file, their names and addresses, requesting copies of any determination stating the particular rates and the particular class of workmen whose wages will be affected by such rates. SECTION FIVE: The Board Secretaries shall promptly file a certified copy of this Resolution with both the Secretary of State of the State of Illinois and the Department of Labor of the State of Illinois. SECTION SIX. The Board Secretaries shall cause to be published in a newspaper of general circulation within the area a copy of this Resolution, and such publication shall constitute notice that the determination is effective and that this is the determination of this public body. Approval of Proposed School Calendars for 2002,03, 2003-04, and 2004-05 Personnel Professional Staff - Certificated Appointments to Staff Extra -Curricular Appointments Change in Status Educational Retirements Classified Staff Teacher Aide Release C1 Operations Suspensions Special Staff Appointments to Staff Appointments to Staff, Summer School Department of Safety Change in Status Addendum Appointments to Staff Summer School Added Duties Retirement Resignations Non -Certificated Staff Appointment to Staff Mr. Friedman seconded the motion. On roll call Colleton, Friedman, Burns, Gilford, Wilkerson and Lurie voted aye; nays, none. Motion carried. Ms. Wilkerson left the meeting. Digital Video Recorder Purchase and Installation Ms. Colleton requested a more complete report on the security cameras in the future. The proposed digital video recorder purchase is needed to upgrade our system from tapes to digital. This upgrade will cover approximately 20% or our cameras, the remainder to be phased in over time. Mr. Gilford moved approval to award a contract for Security Digital Video Recorder Installation to Sound Incorporated of Naperville, Illinois, the lowest responsible bidder meeting specifications, in the amount of $55,417. Mr. Friedman seconded the motion. On roll call Friedman, Burns, Gilford, and Lurie voted aye; nays, none; abstain, Colletan; absent Miller and Wilkerson. Motion carried At 10:10 p.m., there being no further business to come before the Board, Mr. Friedman moved and Mr. Gilford seconded a motion to adjourn. The next meeting will begin at 6:30 p.m. on June 24, 2002 in the Superintendent's office. All members voted aye; nays, none. Meeting adjourned. 7 July 8, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Mr. Miller presided and called the meeting to order. On roll Mr. Friedman, Ms. Burns, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent and Ms. Jones, Director of Personnel were also present. At 6:46 p.m., under Sections 2C(1), and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 7:30 p.m. On roll call Mr. Friedman, Ms. Burns, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Approval of Minutes Ms. Wilkerson moved that the Board approve the Minutes of the Regular meeting of June 24, 2002. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications were circulated to the Board. Superintendent's Report Ms. Martin gave the Superintendent's Report in Dr. Aison's absence. Summer School graduation will be held on July 25. Athletic practices begin on August 14 for football and August 19 for all other fall sports. Registration will be held on August 23, 26 and 27. Pollinq the Board Ross Friedman attended a meeting of the Civic Federation and talked about Ed-Red's proposal to ask the state to replace the funds school districts lose in property tax appeals. Willie Miller attended the annual conference of the Minority Student Achievement Network. He noted particularly a question and answer session with high -achieving students of color. He feels that while it is important to build on the successes of high -achieving students, it is imperative that ETHS and MSAN focus on students of color who are struggling. Dr. Laura Cooper said the student survey conducted by MSAN corroborated Mr. Miller's views. Steve Gilford and Mary Wilkerson asked the administration to find a way to include the views of under -achieving students in program presentations done before the School Board. Comments from the Public There were no Comments from the Public. Information Agenda There were no information items on the agenda. Student -in -Transition Program Recommendations At the last meeting Board members asked for cost estimates for the SIT recommendations. They are $304,830 for 2002-03 and $422,000 for 2003- 04 when the full program is underway. Jeff Taggart said these figures are not reflected in the tentative budget, but he anticipates they can be covered for next year once the budget for 2002-03 is finalized. Mr. Gifford expressed concern about approving expenditures when the budget has not been finalized. Mr. Taggart said that while the Board could delay approval of the SIT recommendations, it would impinge on hiring for the program. Mr. Gilford reminded his colleagues to begin thinking now about cost -control measures when they are possibly faced this fall with the need to hire additional faculty and still balance the budget. Ms. Wilkerson moved approval of the SIT Program recommendations, and Mr. Friedman seconded the motion. On roll call Friedman, Burns, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Goals for 2002-03 Ms. Martin explained that Dr. Alson revised his proposed goals for 2002-03 based on Board concerns expressed at the previous Board meeting. Ms. Wilkerson suggested alterations to the revised goals that reflect an emphasis on accountability and an examination of why many students are disengaged from learning. Mr. Gilford felt the goals need to be stated as action -oriented steps that can be measured at year's end. Mr. Friedman felt accountability is implicit throughout the document and doesn't need to be stated as a separate goal. Mr. Miller felt the goals need to be flexible yet measurable and should include a stronger focus on helping under -achieving students. Board members suggested that the goals and action steps reflect a multi -year timeline, which could help Board and administrative decisions concerning program review and recommendations, hiring, and other budget demands. Mr. Gilford moved to remove the Goals for 2002-03 from the action agenda, seconded by Ms. Wilkerson. The motion was unanimously approved. 1) Acceptance of the Tentative Budget for 2002-03 Mr. Taggart said this is the most uncertain tentative budget he has worked on. Unknown factors include the amount of state aid the district will receive and the amount of available property tax revenue. For now the Education Fund reflects a deficit, but Mr. Taggart said he felt this fund could be balanced by the time the budget is finalized. To help balance the Education Fund, he anticipates the need to transfer interest accrued in other funds and possibly to tap into the Education Fund reserves. Mr. Taggart proposed holding a Finance Committee meeting on September 4 to alert the Board about what to expect at the September 9 budget hearing. Mr. Gifford asked that at that meeting Mr. Taggart present multi -year projections for the Board's consideration. Mr. Friedman requested that Mr. Taggart maintain a list of property tax appeals. Board members asked Mr. Taggart to explain various aspects of the tentative budget. Mr. Friedman moved acceptance of the Tentative Budget for 2002-03, Mr. Gifford seconded the motion. On roll call Friedman, Burns, Gifford, Wilkerson and Miller voted aye; nays, none. Motion carried. Approval to Award Contract for Outdoor Track Relocation. Mr. Taggart and Steve Grbavac explained that this proposed contract was different than the original proposal in that it asked contractors to bid on both the new track and new parking lot, work which will be done simultaneously instead of in two phases. By doing this, the payment schedule can be accelerated and save the district approximately $170,000. Doing it over two years would result in a 3% increase in costs. If approved, the track will be done by September 1 and the parking lot by mid -October. Board members asked questions about access to the rear parking lot during construction. Mr. Friedman moved approval of the contract, seconded by Mr. Miller. On roll call Friedman, Burns, Gifford, Wilkerson and Miller voted aye; nays, none. Motion carried. Approval of Bills Mr. Gifford moved approval of the Bills for the period of June 21, 2002 through June 26, 2002 in the amount of eight hundred fifty-two thousand, four hundred thirty-eight dollars and fifty -cents ($852,438.50) (List of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On Roll Call Friedman, Burns, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. 3 Consent Agenda Ms. Wilkerson moved removal of the Personnel Agenda from the Consent Agenda, seconded by Mr. Friedman. The motion was unanimously approved. Ms. Wilkerson moved approval of the following Consent Agenda: a. Approval of Date of Budget Hearing as September 9, 2002 and Authorization to Publish Legal Notice on July 25, 2002. b. Approval Foreign Liability Insurance - Renewal of policy PFH059007 .%,ith Ace USA, for one year in the amount of $2,400. C. Approval to Award SILO Table Contract to School Specialty of Appleton, Wisconsin, the lowest responsible bidder meeting specifications in a total base bid of $42,149. d. Approval to Award Dairy Contract to Bob's Dairy of Chicago, Illinois, the lowest responsible bidder meeting specifications in a total of $12,288.06. e. Approval to Award Vending Machine Contract Items to Chicago Vendor Supply of Chicago, Illinois, the lowest responsible bidder meeting all specifications in a total of $42,069.20. f. Approval to Award Contract for Stadium Press Boxes Replacement to E.T. Paddock Enterprises, Inc., of Lockport, Illinois, the lowest responsible bidder meeting specifications, in the amount of $138,550. g. Approval to Award Contract for Adult Education Office Space Renovation to O'Malley Construction, of Arlington Heights, Illinois, the lowest responsible bidder meeting specifications, in the amount of $123,430. h. Approval to Award Contract for Main Entrance Renovation to construction Solutions, of Alsip, Illinois, the lowest responsible bidder meeting specifications, in the amount of $142,251, for Base bid, Alternates 1 and 2. i. Approval to Award Contract for ADA Auditorium Ramp and ADA Restroom for the Health Services to O'Malley construction of Arlington Heights, Illinois, the lowest responsible bidder meeting specifications, in the amount of $36,920 for Base Bid, Alternate 2 and the ADA Ramp. j. Approval to Award Contract for Marquee Installation to White Way Signs of Chicago, Illinois, the lowest responsible bidder meeting specifications, in the amount of $35,876. k. Approval to Award Contract for Ceiling and Floor Finishes Installation Related to Asbestos Abatement to O'Malley Construction of Arlington Heights, Illinois, the lowest responsible bidder meeting specifications, in the amount of $52,450. 4 I. Approval to Award Contract for A241 Audio/Visual Equipment Installation to Pinnacle Audio and Video Systems, Inc., of Elgin, Illinois, the lowest responsible bidder meeting specifications, in the amount of $44,098. Mr. Friedman seconded the motion. On Roll Call Friedman, Burns, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Ms. Wilkerson moved approval of the Personnel Agenda, which included: Certificated Staff • Teacher Appointments to Staff ♦ Teacher Educational Change • Teacher Change of Position ♦ Extra -Curricular Resignation Classified Staff • Teacher Aide Appointment to Staff Addendum Professional Staff -- Certificated • Appointment to Staff Mr. Friedman seconded the motion. On Roll Call, Friedman, Burns, Wilkerson and Miller voted aye; nays, none; abstain, Gifford. Motion carried. Adiournment At 8:54 p.m., there being no further business to come before the Board, Mr. Gilford moved and Mr. Friedman seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on August 19, 2002, in the Superintendent's Office. 5 August 19, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent's Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gilford, Ms. Burns, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. At 6:51 p.m., under Sections 2C(1), 2C(2), 2CO 1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Burns, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 8:20 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present, Ms. Burns arrived at 8:22 p.m. Ms. Wilkerson moved that the Board of Education approve the minutes of the regular meeting of July 8, 2002. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report Regretfully we mourn the loss of our friend and colleague, Fran Nixon. Fran served as a teacher in the math department at ETHS for 28 years. The math department has created a memorial scholarship in her name. Unfortunately, we were not able to hire a Swahili teacher this year and had to cancel the course. Eight students signed up for the course. Student and staff awards and honors and upcoming events were announced. Pollino the Board and Committee Reoorts Ms. Wilkerson attended a Leadership Summit. It would be good to expose our students to some of the leaders during career day. Mr. Friedman thought the summer school graduation program was a dignified ceremony. He would like to see more Joint Board meetings with District 65. Ms. Colleton was pleased that the summer school graduation ceremony was held in the Upstairs Theatre. She attended the program honoring Delores Holmes on the occasion of her retirement. Ms. Holmes has been a tireless leader in Evanston and will be missed. Ms. Lurie complemented Dr. Cooper on an excellent brochure describing K-12 standards. Dr. Alson thanked Mary Gavin and The Roundtable for printing his letter to parents. Comments from the Public There were no comments from the public. Dates for Finance Committee Meetings for 2002-03 Mr. Taggart presented the dates for the Finance Committee meetings for the 2002-03 school year. The first meeting scheduled for September 41 will not be needed because we have a balanced budget. Update on Construction Proiects Mr. Grbavac updated the Board on the status of the construction going on at ETHS. New classrooms have been completed on the second floor of Beardsley. The Upstairs Theatre is complete and has already been used for Summer School Graduation. The new elevator is now functioning. Registration will be held in the new multi -purpose room next to the Terrace. The renovations in the H-hall are coming along and are nearly complete. Some of the other work in the building will take a bit longer. The work on the track and parking lot should be finished this fall. Arrangements will be made with contractors so that there will be as little disruption to the school operation as possible. Approval of Goals for 2002-03 Dr. Alson presented the changes made to the goals following the June 24 Board meeting. Following a discussion of the goals Mr. Gilford moved approval of the amended goals for 2002-03. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Approval of Bills Ms. Wilkerson moved approval of the Bills for the period of July 3, 2002 through July 19, 2002 in the amount of one million, three hundred thirty-one thousand, five hundred eighty dollars and twelve cents ($1,331,580.04); and for the period of July 26, 2002 through August 8, 2002 in the amount of seven hundred eighty-four thousand, eight hundred thirty-one dollars and sixty-nine cents ($784,831.69). (List of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Mr. Gilford moved that the Personnel Agenda be removed from the Consent Agenda. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Gifford moved approval of the Consent agenda, which included: Consent Agenda: a. Approval of TIF Intergovernmental Agreement 2002-03 through 2004-2005 between the City of Evanston, District 65 and District 202 under which the city will pay the school districts $600,000 annually for job training and career development as it relates to the TIF districts in Evanston. Districts 65 and 202 will split the dollars based on enrollment with 60% going to District 65 and 40% going to ETHS through a memorandum of understanding. (TIF Documents are on file in the Business Office) b. Resolution Authorizing Loss in Collection Factor WHEREAS, Evanston Township High School, District No. 202,d has informed the Cook County Clerk that the District intends to change the "loss in collection factor" to each 2001- levy as filed, NOW, THEREFORE, BE IT RESOLVED by the Board of Education of the Evanston Township High School District #202, county of Cook, State of Illinois that for the 2001 levy, the Board requests that the following 'loss in collection factors" be applied to the original levy; Educational 1 % Operational & Maintenance 1 % Special Education 1 % Transportation 1 % Tort Immunity 1 % Illinois Municipal Retirement 1 % Social Security 1 % Life Safety 1 % Bond & Interest (Life Safety) 1 % BE IT FURTHER RESOLVED that the Secretary of said District is directed to file this resolution with the Cook County Clerk and file a modified Cook County 2001- Levv Edit Report. C. Approval of Tentative Park School Budget 2002-03 in the amount of $1,127,522 (District 65, 60%, $676,513 and District 202, 40%, $451,009). d. Approval of Budget Amendments January -June 2002 e. Approval of Agreement to Furnish Food Service to District 65 for 2002-03 for an estimated revenue to be generated in the amount of $445,000 (Agreement is on file in the Business Office) f. Approval of EdRed Membership for 2002-03 with annual dues of $3,818. g. Approval of Loan Resolution from Working Cash WHEREAS, the School Code of Illinois provides that moneys earned as interest from the investment of the Working Cash Fund shall be transferred to the Educational Fund, Transportation Fund, or the Operations and Maintenance Fund upon the authority of the school board by separate resolution directing the school treasurer to make such transfer; and WHEREAS, the Board of Education has determined that the earned interest shall be transferred to the Educational Fund of Evanston Township High School District #202 to meet ordinary and necessary disbursements for salaries and other school purposes; NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to transfer earned interest of $ 18,119.1 1 from the Working Cash Fund to the Educational Fund. h. Approval of Interest Transfer Resolutions RESOLUTION TO TRANSFER FUNDS FROM WORKING CASH FUND TO EDUCATIONAL FUND WHEREAS, funds amounting to $2,000,000 are needed in the Educational Fund of School District Number 202, Cook County, Illinois to meet ordinary and necessary disbursements for salaries and other school purposes; and WHEREAS, such transfer to the Educational Fund is in anticipation of the taxes levied for the Educational Fund for the year 2001; and WHEREAS, the Board of Education estimates that $34,422,153 will be extended for the year 2001 by the County Clerk of Cook County for the Educational Fund; and WHEREAS, the Board of Education has issued no warrants in anticipation of the collection of taxes for the year 2001; and WHEREAS, the Board of Education has heretofore transferred $0.00 to the Educational Fund in anticipation of collection of taxes for the year 2001: NOW THEREFORE BE IT RESOLVED, by the Board of Education of School District 202, Cook County, Illinois that the School Treasurer be directed to transfer as a loan an amount not to exceed $2,000,000 from the Working Cash Fund to the Educational Fund in anticipation of taxes levied for the Educational Fund for the year 2001, and said School Treasurer be directed to repay such transfer to the Working Cash Fund as and when said School Treasurer receives 2001 tax collections from the County Treasurer. MONEY EARNED AS INTEREST IN THE FIRE PREVENTION FUND WHEREAS, the School Code of Illinois provides that the board shall determine by resolution whether the interest earned on proceeds from the sale of bonds for fire prevention, life safety, and energy conservation is to be used for the purposes for which the bonds were issued or for payment of principal indebtedness and interest on those bonds; and WHEREAS, the Board of Education has determined that the earned interest on such bond proceeds shall be used for the purposes for which the bonds were issued, NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to retain the earned interest of $24,348.38 in the Fire Prevention Fund for Fiscal Year 2002. i. Approval to Award Contract for Bakery Products to Gonnelle Baking Company of Chicago, Illinois the lowest responsible bidder meeting specifications in a total of $27,817.80. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried Ms. Colleton moved approval of the Personnel Agenda and Addendum: Personnel Agenda Professional Staff - Certificated ♦ Appointments to Staff, Teacher ♦ Teacher Request for Temporary Vocational Certificate ♦ Teacher Added Duties Classified Staff ♦ Support Staff (Teacher Aides, Secretaries, Special Staff) Memorandum of Agreement for Negotiated Agreement ♦ Food Service Authorization to Open Positions ♦ Special Staff Resignation ♦ Special Staff Release ♦ Department of Safety Memorandum of Agreement for Negotiated Agreement ♦ Department of Safety Suspensions Addendum Professional Staff — Certificated ♦ Appointment to Staff ♦ Change in Status — Educational ♦ Resignation Classified Staff ♦ Appointment to Staff I Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye; nays, none; abstain, Gilford. Motion carried. At 8:50 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Wilkerson seconded a motion to adjourn. The next meeting will convene in the Superintendent's office at 6:30 p.m. on September 9, 2002. All members voted aye; nays, none. Meeting adjourned. 51 September 9, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Mr. Friedman, Mr. Gifford, Ms. Burns, Ms. Wilkerson, and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, Mr. Grbavac, Director of Operations and Purchasing and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1), 2C{11) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Friedman, Gifford, Burns, Wilkerson and Lurie voted aye: nays, none. Mr. Miller arrived at 7:05 p.m. The Board returned to open session at 8:10 P.M. On roll tali Ms. Lurie, Mr. Friedman, Mr. Gifford, Ms. Burns, Ms. Wilkerson and Mr. Miller answered present. Ms. Colleton was absent. Oath of Office — Student Board Member Mr. Taggart administered the oath of office to Rob Gartzman, who was elected in the spring as the student representative to the School Board for the 2002-03 school year. Ms. Wilkerson moved that the Board of Education approve the minutes of the regular meeting of August 19, 2002. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Renort Dr. Alson announced faculty, staff and student awards and honors and upcoming events. The start of school was one of the smoothest openings in years, in spite of an electrical problem. Jose Guerrero, Manager of custodial Services/Grounds, has returned from active duty in the Armed Services. Polling the Board Mary Wilkerson complemented INVEST on its tutoring program. She asked for a listing of the various internship -certification programs. Martha Burns welcomed Rob Gartzman to the Board. Mr. Miller attended the opening day ceremony for teachers. approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call Lurie, Friedman, Gifford, Burns, Wilkerson and Miller answered aye: Colleton, absent; nays, none. Motion carried. Mr. Friedman moved that the Personnel Agenda be removed from the Consent Agenda. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Consent Agenda Ms. Lurie moved that the Board approve the Consent Agenda which included: a. Approval of Contract for Food Service with Faith Christian Academy b. Approval to Submit Life Safety Statement of Compliance C. Approval to Submit Life Safety Extension of Time d. Approval of 2002-03 Annual Application for Accreditation of Schools Mr. Friedman seconded the motion. On roll call Lurie, Friedman, Gifford, Burns, Wilkerson and Miller voted aye; nays, none; Colleton; absent. Motion carried. Ms. Wilkerson moved approval of the following Personnel Agenda: Professional Staff - Certificated • Teacher Appointments to Staff ♦ Teacher Educational Changes ♦ Teacher Added Duties • Teacher Change of Positions Classified Staff ♦ Teacher Aide Resignations • Food Service - Added Duties ♦ Special Staff Authorization to Create Position ♦ Special Staff Change of Positions ♦ Department of Safety Suspensions Addendum Professional Staff -- Certificated • Teacher Added Duties At 9:10 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on September 23, 2002 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. MONEY EARNED AS INTEREST IN THE FIRE PREVENTION FUND WHEREAS, the School Code of Illinois provides that the board shall determine by resolution whether the interest earned on proceeds from the sale of bonds for fire prevention, life safety, and energy conservation is to be used for the purposes for which the bonds were issued or for payment of principal indebtedness and interest on those bonds; and WHEREAS, the Board of Education has determined that the earned interest on such bond proceeds shall be used for the purposes for which the bonds were issued, NOW THEREFORE BE 1T RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to retain the earned interest of $24,348.38 in the Fire Prevention Fund for Fiscal Year 2002. i. Approval to Award Contract for Bakery Products to Gonnelle Baking Company of Chicago, Illinois the lowest responsible bidder meeting specifications in a total of $27,817.80. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried Ms. Colleton moved approval of the Personnel Agenda and Addendum: Personnel Agenda Professional Staff - Certificated ♦ Appointments to Staff, Teacher ♦ Teacher Request for Temporary Vocational Certificate ♦ Teacher Added Duties Classified Staff ♦ Support Staff (Teacher Aides, Secretaries, Special Staff) Memorandum of Agreement for Negotiated Agreement • Food Service Authorization to Open Positions ♦ Special Staff Resignation ♦ Special Staff Release ♦ Department of Safety Memorandum of Agreement for Negotiated Agreement ♦ Department of Safety Suspensions Addendum Professional Staff — Certificated ♦ Appointment to Staff ♦ Change in Status — Educational ♦ Resignation Classified Staff ♦ Appointment to Staff Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Burns, Wilkerson and Miller voted aye; nays, none; abstain, Gilford. Motion carried. At 8:50 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Wilkerson seconded a motion to adjourn. The next meeting will convene in the Superintendent's office at 6:30 p.m. on September 9, 2002. All members voted aye; nays, none. Meeting adjourned. +i September 9, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6.45 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Mr. Friedman, Mr. Gilford, Ms. Burns, Ms. Wilkerson, and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, Mr. Grbavac, Director of Operations and Purchasing and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C{ 1), 2C{ 1 1) and 2Cf21 } of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Friedman, Gilford, Burns, Wilkerson and Lurie voted aye: nays, none. Mr. Miller arrived at 7:05 p.m. The Board returned to open session at 8:10 p.m. On roll call Ms. Lurie, Mr. Friedman, Mr. Gilford, Ms. Burns, Ms. Wilkerson and Mr. Miller answered present. Ms. Colleton was absent. Oath of Office — Student Board Member Mr. Taggart administered the oath of office to Rob Gartzman, who was elected in the spring as the student representative to the School Board for the 2002-03 school year. Ms. Wilkerson moved that the Board of Education approve the minutes of the regular meeting of August 19, 2002. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report Dr. Alson announced faculty, staff and student awards and honors and upcoming events. The start of school was one of the smoothest openings in years, in spite of an electrical problem. Jose Guerrero, Manager of custodial Services/Grounds, has returned from active duty in the Armed Services. Polling the Board Mary Wilkerson complemented INVEST on its tutoring program. She asked for a listing of the various internship -certification programs. Martha Burns welcomed Rob Gartzman to the Board. Mr. Miller attended the opening day ceremony for teachers. Comments from the Public - There were no comments from the public. Budoet Hearinq Ms. Lurie moved that the Board of Education accept the certification of publication of the notice of the public hearing of the budget to be held on September 9, 2002 at 7:30 p.m. at ETHS. Mr. Gilford seconded the motion. On roll call, Lurie, Friedman, Gilford, Burns, Wilkerson and Miller voted aye; nays, none; absent, Colleton. Motion carried. Mr. Taggart presented the final 2002-03 annual budget. The Board's goal of a balanced budget was achieved. However, the combination of increased enrollment, tax caps, rate limits, contract settlements and continuing technology needs made the goal of a balanced budget difficult to achieve. Budgeted expenses in the operating funds (ED & OM) will rise from $48,750,284 to $51,798,670, an increase of 6.25%. Just over 92% of the budget is funded by local revenue. Over 61 % of budget expenditures go to pay salaries and benefits. Interest on investments last year decreased by approximately $1 .3 million as interest rates plunged. The projected extension of the tax levy will not exceed the 1.6% limit allowed this year under tax caps. To help offset increased costs in the Education Fund, ETHS will tap into reserves in IMRF and Social Security, continue to seek productive grants, and will pursue legislative relief from restrictions under tax caps. Expenditures in the two major funds will be kept in check by reducing overtime costs by 25%, improving efficiencies in purchasing of supplies and services, and pursuing level funding of all non -salary and benefit lines for 2003-04. There were no comments from the public. Board questions dealt with budgeted overtime costs and ways to help offset them, particularly through building rentals; balancing the budget beyond the two major funds; reasons for a varied return of interest on investments; recruiting costs; maintaining adequate reserves in the Working Cash Fund; the receptivity of legislators to changing tax -cap laws; and strategies for dealing with diminished revenues and increasing enrollments. Bills Ms. Lurie moved approval of the Bills for the period of August 16, 2002 through August 30, 2002 in the amount of one million, nine hundred fifty- one thousand, two hundred thirty-three dollars and eighty-four cents ($1,951,233.84) were presented for ratification and payment. (List of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call Lurie, Friedman, Gilford, Burns, Wilkerson and Miller answered aye: Colleton, absent; nays, none. Motion carried. Mr. Friedman moved that the Personnel Agenda be removed from the Consent Agenda. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Consent Agenda Ms. Lurie moved that the Board approve the Consent Agenda which included: a. Approval of Contract for Food Service with Faith Christian Academy b. Approval to Submit Life Safety Statement of Compliance C. Approval to Submit Life Safety Extension of Time d. Approval of 2002-03 Annual Application for Accreditation of Schools Mr. Friedman seconded the motion. On roll call Lurie, Friedman, Gilford, Burns, Wilkerson and Miller voted aye; nays, none; Colleton; absent. Motion carried. Ms. Wilkerson moved approval of the following Personnel Agenda: Professional Staff - Certificated • Teacher Appointments to Staff • Teacher Educational Changes • Teacher Added Duties ♦ Teacher Change of Positions Classified Staff ♦ Teacher Aide Resignations ♦ Food Service - Added Duties • Special Staff Authorization to Create Position ♦ Special Staff Change of Positions • Department of Safety Suspensions Addendum Professional Staff - Certificated • Teacher Added Duties At 9:10 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on September 23, 2002 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. September 23, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll Ms. Colleton, Mr. Friedman, Ms. Burns, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Ms. Martin, Assistant Superintendent/Principal, Ms. Jones, Director of Personnel and Kim Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1), and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 7:55 p.m. On roll call Ms. Colleton, Mr. Friedman, Mr. Gartzman, Ms. Burns, Ms. Wilkerson and Ms. Lurie answered present. Approval of Minutes Mr. Friedman moved that the Board approve the minutes of the regular meeting of September 9, 2002. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. Superintendent's Report We mourn the passing of Walter Rasmussen, former ETHS administrator and, for one year, acting superintendent. Mr. Rasmussen passed away on September 15". Twenty-three ETHS seniors were named National Merit Semifinalists. Other student and faculty awards and honors and upcoming meetings and events were announced. Pollinq the Board Ms. Wilkerson has heard many positive comments regarding the opening of school. One parent was particularly impressed when Mr. Kaplan called her at work to tell her how well her daughter was doing. She attended an AKA scholarship fundraiser. Ms. Wilkerson requested quarterly reports on cost - containment measures. She requested that more charts and graphs be included in the Annual Report. She would like to see a list the internships and certification programs offered. Ms. Lurie reported that alternatives to property tax appeals were discussed at the City/School Liaison Committee meeting. Board members complimented Ms. Miehls on the new brochure Supporting Student Success. Mr. Friedman and Dr. Alson expressed concern 1 regarding a recent Evanston Review article on teacher salary. Ms. Colieton asked how students are adjusting to reciting the Pledge of Allegiance. Comments from the Public There were no Comments from the Public. Information Aqenda Dr. Judy Levinson, Director of Research, Testing and Evaluation reported on the No Child Left Behind Legislation. Under this federally mandated law, which was signed last January, each state must implement the law, using its own testing instrument. Illinois uses the Prairie State Achievement Exam to measure whether students are meeting state standards. The purpose of the law is to make sure that 100% of students meet state standards by the year 2013-14. Every year between now and 2013, schools must improve the percentage of students meeting or exceeding state standards by 5%, beginning at 40% in 2002. This includes students in four subgroups: ethnicity, disability, low-income, and those with limited -English skills. Students will be tested in grades 3 through 8 and once between 10-12 grade. School districts failing to reach the adequate yearly progress toward meeting statewide proficiency goals will, over time, be subject to improvement, corrective action, and restructuring measures aimed at helping them meet state standards. Students not meeting or exceeding standards must be offered a choice of public schools to attend. A lengthy Board discussion followed. Some of the areas discussed were: supplemental funding for corrective help; problems ETHS may have meeting the requirement; how public -school choice could erode the ability of many urban schools to educate the remaining students; the inequity of standards across the states; the problem with the 5% increase applying to a cross- section of students, instead of a cohort of students and how they improve over time. Some of the subgroups at ETHS are below the 40% baseline. Policy — Bereavement Leave 4210 A new Bereavement Leave policy was presented for review and will be an action item at the next Board meeting. Action The Budget Hearing was held at the last Board meeting on September 9, 2002. The final budget documents were presented to the Board at that time. In a written memo Mr. Taggart recommended approval of the Final Budget for 2002-03, Ms. Wilkerson moved approval of the Final Budget for 1) 2002-03. Mr. Friedman seconded the motion. On roll call, Lurie, Colleton, Friedman, Burns, and Wilkerson voted aye; nays, none; absent, Gifford and Miller. Motion approved. Aooroval of Park School Budget Ms. Colleton moved approval of the Park School budget for 2002-03. Ms. Wilkerson seconded the motion. On roll call, Lurie, Colleton, Friedman, Burns, and Wilkerson voted aye; nays, none; absent, Gilford and Miller. Motion approved. Anoroval of Bills and Treasurer's Renort Ms. Colleton moved approval of the Bills for the period of September 6, 2002 through September 13, 2002 in the amount of one million, five hundred twenty-five thousand, three hundred seventy dollars and two -cents ($1,525,370.02) (List of bills approved is on file in the Business Office.) Ms. Burns seconded the motion. On roll call, Lurie, Colleton, Friedman, Burns, and Wilkerson voted aye; nays, none; absent, Gifford and Miller. Motion approved. Ms. Wilkerson moved approval of the Treasurer's Reports for May and June 2002-03. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Consent Aaenda Mr. Friedman moved approval of the following Consent Agenda: a. Approval to award contract for Upstairs Theatre Audio Equipment Purchase and Installation to Pinnacle Audio and Video Systems, Inc., of Elgin, Illinois, the lowest responsible bidder meeting specifications, in the amount of $58,833 b. Approval to award contract for Tree Planting and Landscaping to Pine] Andrews Construction Corporation of Evanston, the lowest responsible bidder meeting specifications, in the amount of $98,044. c. Approval of Budget Amendment batches numbered EY001 and EY002. d. Personnel Professional Staff ♦ Appointments to Staff ♦ Added Duties Non -Certificated ♦ Authorization to Create a Position, Special Staff ♦ Authorization to Change of Position, Special Staff Addendum Professional Staff - Certificated • Overloads ♦ Stipend Adjustment Classified Staff - ♦ Secretarial, Appointment to Staff • Special Staff, Appointment to Staff Ms. Wilkerson seconded the motion. On Roll Call Lurie, Friedman and Wilkerson voted aye; Coileton and Burns, nay; Miller and Gilford absent. Motion carried. Adiournment At 10:10 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Burns seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on October 15, 2002, in the Superintendent's Office. Willie Miller, Jr., President Jeffrey Taggart, Secretary 4 October 15, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Mr. Friedman, Ms. Burns, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager. Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Mr. Zuehl, attorney and Ms. Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1), 2C(11) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Lurie, Friedman, Burns, and Wilkerson voted aye: nays, none. (Ms. Colleton arrived at 6:50 p.m. and Mr. Gilford at 6:55 p.m. The Board returned to open session at 7:40 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Gartzman, Mr. Friedman, Ms. Bums, Mr. Gifford. and Ms. Wilkerson answered present, Mr. Miller arrived at 9:00 p.m. Mr. Gifford and Ms. Wilkerson left at 9:40 p.m. before the action items were voted on. Mr. Friedman moved that the Board of Education approve the minutes of the regular meeting of September 23, 2002. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Pollina the Board and Committee Reports Ms. Wilkerson attended the breakfast for the MSAN student conference and the Homecoming game. Homecoming was a wonderful event. Ms. Bums received a copy of a letter describing two Chicago teen programs and wondered if they could be duplicated here. She also heard that a neighborhood property, owned by ETHS, is not being kept up. Ms. Burns praised the practice of a teacher who lists all assignments and coded individual student information on a website. Dr. Cooper said that a number of teachers are experimenting with communicating with students in this manner. Sixteen teachers are part of a pilot program. Mr. Gartzman was impressed with the school spirit and degree of enthusiasm he noticed during Homecoming week. Mr. Friedman attended the MSAN breakfast. He enjoyed the Evanstonian article by Kesha Blair. Ms. Colleton attended the MSAN program and listened to the session lead by Pedro Noguero. He was very personal and inspiring in practical ways. She also attended the Professional Growth Committee meeting and went to the Keeping Current seminar. Superintendent's Report Student and faculty awards and honors were announced as well as upcoming meetings and events. Dr. Alson indicated that we do plan to bring Dr. Noguera back to ETHS to talk to staff in the spring. He Indicated that student spirit and behavior throughout Homecoming week was great. He has never seen so many students in orange and blue. Terika Smith did an outstanding job of leading the Pep Rally. Comments from the Public There were no comments from the public. Report on Summer Curriculum and School Improvement Prolects Dr. Cooper indicated that 20 curriculum projects and 15 school improvement projects were completed this summer. Anne Gilford and Cynthia Thomas reported on ETHS 101, a three-day summer course focused on preparing new and first -year teachers to be effective teachers particularly in such areas as classroom management, student discipline, and what is special about teaching at ETHS. Board questions dealt with the number of optional staff development programs and teacher attendance at them; the Web page related curriculum projects; and the Special Education program designed for students with Asperger's Syndrome. Openinq School Report Vince Julian and Kirk Kezel discussed the Opening School Report. This year's day -school enrollment is 3,098, only 6 more than the projected enrollment. Ethnic distribution remains fairly consistent at 49.5% white, 38.4% black, .1 % Native American, 2.2% Asian, 7.4 Hispanic and 2.4 multiracial. Due to a change in enrollment procedures Evening Academy enrollment has decreased by about half. Board members asked questions about the class size, enrollments in the SIT program, and an increase in off -campus Special Education placements. Report on Student Achievement Dr. Alson reported the good news that test scores are up on all measures. However, the achievement gap between white students and students of color still exists and there is much room for improvement. Dr. Levinson reported on the ACT assessment program, AP, PSAE, and SAT Exam results. ETHS's use of the ACT testing program (EXPLORE, PLAN, ACT) fits well into the national focus on monitoring student progress over time. Two years ago the state began using the ACT as part of the Prairie State Exam. Overall, ETHS students continue to score higher on the ACT. The percent of students taking AP exams increased from 15.4 in 2001 to 17.9 in 2002. On the Prairie State Achievement Exam (PSAE), more students met or exceeded standards in English, math, reading and science reasoning compared to the year before. SAT scores increased dramatically in 2002, however, fewer students chose to take the test. Board questions focused on tracking subsets of student cohorts, to learn what they are learning; ways to identify students who need help meeting state standards; how to use the test score information; test preparation. It was agreed that ETHS needs to strike a balance between meeting external testing demands while not compromising its curriculum and overall approach to student learning. Board members and Dr. Alson stressed that while incremental changes in test scores are encouraging, ETHS's programs and initiatives need to foster dramatic gains, particularly for students at the bottom, and at a much faster rate. Superintendent's Annual Report A draft of the Superintendent's Annual Report was presented. Board members will have the opportunity to discuss it at the next two meetings. Approval of Poiicv — Bereavement Leave 4210 Ms. Lurie moved approval of the Bereavement Leave 4210 policy. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Approval of Bills Ms. Lurie moved approval of the Bills for the period of September 20, 2002 through October 4, 2002 in the amount of one million, eight hundred eight thousand, three hundred forty dollars ($1,808,340.00). (List of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call Lurie, Colleton, Friedman, Bums, and Miller voted aye; nays, none; absent, Wilkerson and Gifford. Motion carried. Ms. Colleton moved approval of the Consent agenda, which included: Personnel Professional Staff— Certificated • Appointment to Staff • Authorization to Create Position • Change in Status — Educational Added Duties • Stipends Non Certificated • Appointment to Staff, Teacher Aide • Appointment to Staff, Special Staff Addendum: Classified Staff — Operations Resignation — Custodial Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Bums, and Miller voted aye; nays, none; absent, Gifford and Wilkerson. Motion carried. At 10:15 p.m., there being no further business to come before the Board, Ms. Lurie moved and Mr. Friedman seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on October 28, 2002. All members voted aye: nays, none. Meeting adjourned. IN October 28, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 5:00 p.m. in the Terrace Dining room at Evanston Township High School for the purpose of meeting with members of the Teachers' Council. Mr. Miller, Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Mr. Gilford, Ms Wilkerson answered present. Dr. Alson, Mr. Taggart, Ms. Martin, Dr. Cooper, and Ms. Jones, were also present for the administration. Stephen Boumes, Jaci Fleming, Pam Baumgartner, Maria Seibold, Bill Latham, Paulo Rocha, Janet Webb, Dee Ragalie, Ken Lewandowski, Judi Jacover were present for the Teachers' Council. Kim Engel was the note taker. The purpose of the meeting is for the two groups to get to know each other and establish a good relationship outside of the negotiation process. Ms. Lurie asked if TC has any particular concerns that they would like to discuss. Mr. Gilford asked what the Board can do to help teachers do their jobs better. The Board would like to hear about such things outside negotiations. Teachers Council would like to have space in the school for an office. They need storage space for their files and a place to hold meetings. The Discipline Subcommittee was charged to meet and discuss discipline matters on a regular basis. The committee met last year and made recommendations. TC has not heard back from the committee or seen implementation of the recommendations. Some members of TC would like all teachers to have a computer, while TC president Pam Baumgartner would rather see extra funds go to teacher salaries. Ms. Webb stated that she hopes meetings between the two groups will help establish a sense of trust. Personalization will bring trust and cooperation. The groups may disagree on issues but do not have to be disagreeable. Hopefully some items can be taken care of outside of negotiations. Superintendent's Office. At 7:05 p.m. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gilford, Ms. Bums, Ms. Wilkerson, and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager. Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, and Ms. Engel, recording secretary, were also present. At 7:06 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Bums, Wilkerson and Miller voted aye: nays, none. The Board returned to open session at 8:10 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gartzman, Mr. Gilford, Ms. Bums, Ms. Wilkerson and Mr. Miller answered present. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of October 15, 2002 and the Finance meeting of October 9, 2002. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report With great regret Dr. Alson informed the Board that Susan Johnson, Director of Special Education, passed away on October 18. Susan excelled in working with parents, families and children. She had an open door policy for her staff and had a clear understanding of the needs of our most disenfranchised students. The administration cares deeply about our Special Education students and staff and will be doing all it can to help them through this sad transition. Dr. Alson announced faculty, staff and student awards and honors and upcoming events. A special Board meeting will be held on April 4`', for certification of school board election ballots. Board members decided to cancel the January 27, 2003 Board meeting because it conflicts with the annual Ed Red dinner. In late November the 6-month agenda will be reviewed to decide if the meeting needs to be rescheduled, if so it will be held on January 21, 2003. Polling the Board Mary Wilkerson attended the Hispanic awards program, Hold Me, and the NAACP annual banquet. She enjoyed talking with six students at her table. They seemed to be doing well and were impressed with the teacher support and help from the College Career Center staff. She heard concern from some parents about the mixed ability class and thinks that we might need to do a better job of explaining the course. Mr. Gilford sadly attended the memorial service for Susan Johnson. Susan's passing is a great loss for ETHS. He was proud and pleased at how the ETHS community came together to celebrate her life. Mr. Gilford attended the Ed Red executive meeting, where discussion focused on how tax caps are causing many districts statewide to have deficit budgets. Ms. Bums inquired about parents ability to access teachers' websites. Dr. Alson explained that this is still in the experimental stage, but more details might be available at the next Board meeting when we hear the report on the Website. Ms. Bums said the bushes at the rear of the Dodge property still need to be cut back. She expressed concern about the assigned reading in English classes and feels that some of the books portray Aftrian-Americans in a negative light. Dr. Cooper reported that the English Department is in the process of redesigining the curriculum and new books will be considered. Mr. Friedman attended the Hispanic Awards program. He remember meeting with Susan Johnson when he was new on the Board. She was an energetic, knowledgeable, passionate person — her passing will be a great loss to ETHS. Ms. Colleton stated that Susan Johnson was a remarkable person, she was a gift to ETHS. Margaret Lurie went the the memorial service and talked to Susan's friends and family members — it was a wonderful Evanston event. Ms. Lurie attended the play, the acting was incredible — the new theatre is great. She also attended the School Based Health Center Board meeting. Current enrollment of the clinic remains steady at 1800. A recent survey showed that 94% of the people who use the facility are satisfied. Mr. Miller said that the service for Susan Johnson was very moving, she did a lot of important things for our students and will be missed. Mr. Miller was pleased to hear many positive comments about the parent/teacher conferences. He suggested that we publish a "how-to" list informing parents how to make the most of the conference time. Comments from the Public — There were no comments from the public. ETHS/Peer Services — Strength in Numbers Campaign Denise Martin introduced the PEER Services team, who described the social - norms marketing campaign which presents substance -abuse prevention in a positive, research -based light. ETHS is the second Illinois community to use this approach with high school students. The campaign seems to be effective after one year; last year fewer students reported that they smoke or drink, and more faculty, staff and parents reported they have used the social -norms material with students. Hoard members asked about the possibility of including alcohol use and sexual behavior in this program, the accuracy of the student survey; and why ETHS students are not used for the posters. Fiscal Year 2002 Audit Report Mr. Taggart presented the audit report, which will be discussed in detail at the second November Board meeting. Policv — Graduation Requirements 720 This policy incorporates the changes made last year in graduation requirements. Mr. Gilford moved that this item be moved to the action agenda. Ms. Lurie seconded the motion. All members voted aye. Mr. Gilford moved that the Board approve the Graduation Requirements-720 policy. Ms. Lurie seconded the motion. All members voted aye, nays, none. Motion carried. Superintendent's Annual Report Board members asked questions about the number of students in Special Education; what constitutes a drop out; has the number of students who quality for school lunch increased; extending the Cluster Program; how we are using data from the annual report; have we identified students with low grades to help them. Ms. Wilkerson would like a report on what we are doing to move more students to higher courses. Dr. Alson will be glad to review placement at a future meeting. Acceptance of School Report Card The state no longer requires districts to send the School Report home. Instead we are required to post it on our website and have copies available in case they are requested. Board members expressed concern about the new format of the report card. They found it difficult to interpret the results and are concerned that parents will have trouble understanding it without an extensive explanation. Ms. Wilkerson moved that the Board of Education accept the School Report Card. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Truth -in -Taxation Resolution Mr. Friedman moved that the Board of Education adopt the Truth in Taxation Law Resolution to estimate the taxes to be levied for tax year 2002 and authorize the Secretary of the Board to publish legal notice of the hearing. WHEREAS, the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois, pursuant to the Cook County Truth in Taxation Law, 35 ILCS 200118-101.1 et seq., is required to hold a public hearing If it is the Board's intention to adopt a levy in an amount which is more than the extension, exclusive of election costs and levies for debt service and public building commission leases and plus any amount abated by the School District, for the year 2001; NOW, THEREFORE, Be It Resolved by the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois, as follows: Section 1: That the proposed estimated aggregate levy for the year 2002 Is more than the taxes extended for the year 2001. The estimated levy by fund appears in Exhibit A attached hereto. Section 2: That the Secretary of the Board is hereby authorized and directed to publish or cause to be published a legal notice of public hearing, in the form of Exhibit B attached hereto, in accordance with the Truth in Taxation Law. Section 3: That a public hearing on the proposed tax levy shall be held, on December 9, 2002, in accordance with the provisions of the Truth and Taxation Law and as described in Exhibit B. Section 4: This Resolution shall be in full force and effect upon its adoption. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Bums, Wilkerson and Miller voted aye: nays, none. Motion carried. Bills Ms. Wilkerson moved approval of the Bills for the period of October 11 through October 18, 2002 in the amount of one million, four hundred fifty-four thousand, seven hundred twenty-three dollars and seventy-hvo cents ($1,454,723.72). (List of bills approved is on file in the Business Office.) Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Bums, Wilkerson and Miller answered aye; nays, none. Motion carried. Consent Agenda Mr. Gilford moved approval of the following consent agenda: a. Personnel Professional — Certificated • Extra -curricular Appointments • Extra -curricular Resignation Non -Certificated • Appointment to Staff — Department of Safety Addendum b. Appointment of Designated Representative of the Board Secretary for School Board Election 2003 Appointment of Ms. Cynthia Jones, Secretary to the Business Manager as the "designated representative" of the Board Secretary. Authorized to accept nomination papers, issue receipts, and complete related paperwork in the event that the Board Secretary is unavailable to complete these tasks. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Bums, Wilkerson and Miller voted aye; nays, none. Motion carried. At 9:50 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjoum. The next meeting will begin at 6:30 p.m on November 12, 2002 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. November 12, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Mr. Miller presided and called the meeting to order. On roll Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gilford, Ms. Burns, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. ]ones, Director of Human Resources and Kim Engel, recording secretary, were also present. At 6:41 p.m., under Sections 2C(1), and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 7:55 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gartzman, Ms. Bums, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present Approval of Minutes Mr. Friedman moved that the Board approve the minutes of the regular meeting of October 28, 2002. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report Congratulations to the Boys' Soccer Team for their second place finish In the state championship. Awards and honors for students and staff were announced as well as upcoming meetings. Polling the Board Ms. Wilkerson praised the new marquees and the display cases inside the building. She would like to see more information about summer internship programs displayed on bulletin boards and advertised in the Evanstonian. She would like to make sure that we try to identify sophomores who may need extra help preparing for tests. Mr. Gilford attended the soccer play-offs, the boys did a fantastic job. Ms. Burns thanked the staff for cleaning up the grounds behind the property on Dodge Avenue. Mr. Gartzman said that the Senior Studies c€ass planted trees on the vacant lot on Dodge Avenue that were donated by a student and his family. Mr. Friedman requested that the new chairperson of Student Services, Ms. Coppock, be asked to make a presentation to the Board. Dr. Alson said that a presentation Is scheduled for later this year. Ms. Colleton met with Ms. Coppock and Ms. Fischer to discuss the Johnson Scholarship. She also attended the School Improvement Team and enjoyed a wonderful discussion about the book "Learning by Heart", and a Professional Growth Committee. Ms. Lurie attended Stipend and Insurance Committee meetings. Mr. Miller thinks the marquees look particularly good at night. Comments from the Public There were no Comments from the Public. ETHS Website Ms. Ginny Ayers, Mr. Vince Julian and Mr. Sheldon Gray gave a very informative report on the ETHS Website. Mr. Gray presented the resources available on the home page. Ms. Ayers described the databases and resources available to students and parents at home on the Internet using ETHS-based passwords. The Media/Technology Department is working on an Internet component to foster communication among faculty and staff within the building. Some of the items Board members were interested in are teacher web pages, before and after school use of the Bacon Computer Center, an explanation of firewails, and teacher use. ction Acceptance of School Report card was on the agenda In error, it was voted on at the last meeting. Proclamation of Literacy Awareness Week Ms. Colleton read the following Proclamation of Literacy Awareness Week and moved that the Board of Education accept it: WHEREAS, the Adult Education Program of Evanston Township High School has received a Literacy Grant for 2002-2003 from the Illinois State Library for the purpose of expanding its literacy program for adults; and WHEREAS, 130 volunteers affiliated with this program provide instruction for 450 adults; and WHEREAS, literacy is essential in enabling all citizens to lead productive and satisfying lives, participating fully in the civic, social, economic and religious life of this community; and WHEREAS, the Adult Education Department has requested that the Hoard of Education recognize the Importance of providing educational opportunities to adults in the Evanston/Skokie community; NOW, Therefore, We the Board of Education of Evanston Township High School District No. 202, do hereby proclaim the week of November 18-22, 2002, as LITERACY AWARENESS WEEK for the high school, and praise the efforts and accomplishments of all students, teachers, volunteers and staff of the Adult Education Program for their commitment to learning. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Extendina Term of Office for Board Officers Ms. Wilkerson moved that the Board extend the terms of the current President, Vice President, and Secretary to April 8, 2003, which is the last day to seat the new Board. Mr. Gilford seconded the motion. All members voted aye, nays, none. Motion carried. A000intment of School Treasurer Mr. Gilford moved that the Board appoint Jeffrey Taggart as the School Treasurer with the term of December 11, 2002 to April 8, 2003. The compensation for these duties is $1,000. to be added to his 2002-03 base pay. Ms. Lurie seconded the motion. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Ms. Burns, Mr. Gifford, Ms. Wilkerson and Mr. Miller voted aye; nays, none. Motion carried Establishment of Reaular Board of Education Meetino Dates Mr. Gilford moved approval of the regular Board of Education Meetings dates as amended for the 2002-03 School Year. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Approval of Bills and Treasurer's Report Ms. Wilkerson moved approval of the Bills for the period of October 25, 2002 through November 11, 2002 in the amount of seven hundred eighty-seven thousand, six hundred seventy dollars and ninety-one cents ($787,670.91) (List of bills approved is on fife in the Business Office.) Ms. Lurie seconded the motion. On roll call, Lurie, Colleton, Friedman, Burns, Gifford, Wilkerson and Miller voted aye; nays, none. Motion approved. 3 Mr. Gllford moved approval of the Treasurer's Report for August and September 2002. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Consent Aaenda Mr. Friedman moved approval of the following Consent Agenda: a. Personnel Professional Staff ♦ Extra -curricular Appointments • Educational Change in Status ♦ Suspension with Pay Addendum Professional Staff - Certificated ♦ Change in Status — Added Duties - Stipends Ms. Lurie seconded the motion. On Roll Call Lurie, Colleton, Friedman, Burns, Gllford, Wilkerson and Miller voted aye; nays, none. Motion carried. Adiournment At 9:00 p.m., there being no further business to come before the Board, Mr. Friedman moved and Ms. Wilkerson seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on November 25, 2002, In the Superintendent's Office. Willie Miller, Jr., President Jeffrey Taggart, Secretary E November 25, 2002 A regular meeting of the Board of Education of Evanston Township High School was convened at 7:05 p.m. In the Superintendents Office. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Burns, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources and Ms. Engel, recording secretary, were also present. At 7:06 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Lurie, Colleton, Burns, Wilkerson and Miller voted aye: nays, none. (Mr. Gilford arrived at 7:20 p.m.) The Board returned to open session at 7:50 p.m. On roll call Ms. Lurie, Ms. Colleton, Mr. Gartzman, Ms. Burns, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present, Mr. Friedman was absent. A reception honoring the National Merit, Achievement and National Hispanic Scholars and their parents was held. Ms. Denise Brown, College and Career Coordinator, introduced the students. Each student was presented with the Board of Education Achievement pin. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of November 12, 2002. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Renort Student and faculty awards and honors were announced as well as upcoming meetings and events. Pollino the Board and Committee Reports Ms. Wilkerson attended the Curriculum Forum meeting and the Evening Academy Thanksgiving dinner. At the dinner she talked with teachers and students who had very positive comments about the new program. Ms. Colleton attended the School Improvement Team meeting. Two students, Ashley Anderson and Anika Trujillo reported on the student -driven program, "Raising the Bar." ETHS students are talking to District 65's 6t' grade students about the importance of doing well in high school. The Achievement Subcommittee is discussing ideas about how to make tests more important to students. Dr. Alson said that the state is now considering whether all Illinois schools should utilize the full ACT test battery that ETHS implemented (EXPLORE, PLAN and the ACT). Ms. Colleton also attended the Illinois Association of School Board Annual meeting in Chicago. Ms. Lurie attended the Annual Realtor's Breakfast. Comments from the Public There were no comments from the public. Resort of the MSAN 3"d Annual Student Conference A video summarizing the first two conferences was shown. DeShana Newman and Terika Smith (organizers of the conference) introduced some of the 21 students who attended the conference. The students shared information about the conference and initiatives they are planning to help improve achievement of ETHS students of color. The first activit�r will be to host the first annual Teacher Appreciation Reception on December 3 at 4:00 p.m, to thank the many teachers who have inspired them to succeed. AoDlied Sciences Presentation Applied Sciences department chair Mark Sauerland and Director of Adult, Career, and Technical Education, Goldie Boldridge-Brown, reported on the Career Pathways program, which was implemented a decade ago to improve and refocus ETHS`s vocational/career-related offerings. Last year 140 students completed a Career Pathways course sequence, the highest number to do so since the program's inception. The number of students enrolling in Career Pathways courses is growing. Mr. Sauerland, Ms. Conlon, Mr. Feeley and Ms. Gates gave an overview of the process that was used to draft K42 Standards for the Applied SciencesjTechnologies Department as well as common assessments to evaluate students' progress in meeting the standards. The assessments will initially focus on career preparation and the development of portfolios that each student who completes a course sequence will compile. The standards will be voted on at the December 9t' Board of Education meeting. Proposals for New Courses, Course Chances, and Course Deletions Dr. Cooper reported that the overall pattern has been to reduce the total number of courses, to modify existing courses, and to develop new courses that address the specific goal of improving student achievement, particularly minority student achievement. Over the last five years we have added 38 new courses, deleted 50 courses, and changed 107 courses. Of the fourteen courses changes, most are minor changes. Three significant curriculum revisions were in the areas of Radio/Television Production; 3-4 Chem-Phys AP; and Fine Arts Global Studies Perspectives — Africa and Latin American. Three courses were recommended for deletion: Promotional Marketing; Advanced Level Sports; and Science, Society & Technology. The following new courses were recommended: i-ITML/Web Page Design; Advanced Strength and Conditioning; and Sports Officiating; AP Physics B and C; Biology 2 and H; 3 American Sign Language and H and Bilingual Transition Support Program. Board questions focused on: specific guidelines for courses; reasons for the course deletions; and praise for the connection between course offerings and potential employment as demonstrated by Sports Officiating. Aodroval of Bills Ms. Wilkerson moved approval of the Bills for the period of November 8, 2002 through November 15, 2002 in the amount of nine hundred twenty-six thousand, six hundred sixty-six dollars and seventy-one cents ($926,666.71). (List of bills approved is on file in the Business Office.) Mr. Gilford seconded the motion. On roll call Lurie, Colleton, Burns, Gilford, Wilkerson and Miller voted aye; nays, none; absent, Friedman. Motion carried. Mr. Gilford moved approval of the Treasurer's Report for October. Ms. Wilkerson seconded the motion. All Board members present voted aye; nays, none. Motion carried. Ms. Lurie moved approval of the Consent agenda, which included: Personnel Professional Request for Maternity Leave - Teacher Stipends - Appointments Stipend - Change of Duties > Stipend - Resignation Classified Appointment to Staff - Teacher Aide Request for Leave of Absence - Teacher Aide :- Suspension - Secretarial r Retirements - Food Services Appointment to Staff - Operations Addendum Professional Staff Resignation Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Bums, Glfford, Wilkerson and Miller voted aye, nays, none; absent, Friedman. Motion carried. At 10:15 p.m., there being no further business to come before the Board, Ms. Lurie moved and Mr. Gifford seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on December 9, 2002. All members voted aye; nays, none. Meeting adjourned. Willie J. Miller, Jr., President Jeffrey Taggart, Secretary January 13, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Ms. Colleton, Mr. Friedman, Ms. Burns, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources and Ms. Engel, recording secretary, were also present. At 6:51 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Colleton, Friedman, Bums, Wilkerson and Lurie voted aye: nays, none. (Mr. Gliford arrived at 7:15 p.m.) The Board returned to open session at 7:35 p.m. On roll call Ms. Colleton, Mr. Friedman, Mr. Gartzman, Ms. Bums, Mr. Gliford, Ms. Wilkerson and Ms. Lurie answered present, Mr. Miller was absent. Mr. Friedman moved that the Board of Education approve the minutes of the regular meeting of December 9, 2002. Ms. Burns seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Suoerintendent's Resort Student and faculty awards and honors were announced as well as upcoming meetings and events. The EfHS Alumni Association will honor seven graduates with the Distinguished Alumni Award on March 27t'. The first winners of this new award are: George W. Ball, George Conn, John Bryson Eulenberg, Nancy Gustafson, Charles Johnson, Gordon Segal and Charles Thomas. Poilina the Board and Committee Reoorts Ms. Wilkerson said that the agenda item, Budget Goals, is missing from the six- month agenda. She wants to make sure that fiscal and capital improvement goals are discussed. Mr. Taggart indicated that these items will be on the information agenda at the February 5 h Finance meeting and are listed for approval at the February 10"' Board meeting. Ms. Wilkerson would like to see building construction included in our Career Pathways program. She believes there is a wonderful opportunity for internships in the trades that we should be developing. Dr. Alson indicated that Internship and Certification Programs will be the only agenda item at the City/School Liaisonmeeting scheduled for January 23, 2003. Mr. Gilford attended an EdRed meeting earlier this evening. He encouraged everyone to attend the EdRed Legislative Dinner on January 27t'. Ms. Bums attended the ETHS/New Trier basketball game and had a wonderful time. Congratulations to the team for the letter of praise they received for their conduct during the Palatine game. She attended a presentation about Literature for All of Us and was impressed with the program. Ms. Burns would like to see the school schedule changed so that final exams for first semester would occur prior to winter break. Dr. Alson indicated in order to change the time frame of exams, school would have to start earlier in the summer. The calendar committee will examine this issue. Mr. Friedman stated that based on the letter praising our basketball team we must be doing a good job of instilling life lessons on our students. Ms. Colleton attended the Empty Bowl project and said that it Is a fantastic project. She enjoyed the recent Keeping Current program. She would like an update on Evening Academy. Dr. Alson praised the recent orchestra program and reminded the Board that our orchestra will be playing at Symphony Center on April 30. Comments from the Public There were no comments from the public. National Honor Societv Report Based on complaints from parents in previous years the selection process for the National Honor Society has been revised. Charles Abplanalp, ETHS Orchestra Director, is the new NHS advisor. Mr. Abplanalp served as the NHS advisor at his previous school for twelve years. Mr. Abplanalp and Mr. Romain worked together to revise the process and made the presentation. Character and leadership are the areas hardest to evaluate. In the past complaints have come mainly from the fact that when a teacher makes a negative statement about a student, there is no way to follow up on the statement. On occasion, neither the parent nor student knew any reason that they should be denied membership. The new system calls for numerical ratings, hoping that one comment would not keep a student out of the NHS. it was also agreed that if a student or parents requests to know why they were not admitted, documentation will be shared. In addition students and parents will receive letters beginning in the freshman year indicating exactly what type of behavior could keep they out of the NHS. A letter will be sent early in the junior year to all students with a 2.75 GPA detailing the process again. The new process will be implemented this year and the Board will receive a report on how it went at a later date. 2002 Enrollment Proiection Report Mr.Taggart presented the report. In the past, enrollment projection reports have Included staffing projections. Student course requests have driven the sectioning process in the past. Future staffing may have to be less student driven. Mr. Taggart will be presenting alternative approaches to sectioning staffing that may be considered to improve the efficiency while maintaining the nigh -quality instructional program. This year's enrollment of 3,098 may be the peak. By 2011-12 enrollment is expected to be at 2,955. Nature Center Science teacher Craig Smith reviewed the academic plan for the Nature Center. The site will be used by all students. Generally speaking, hands-on science experiences conducted at field sites improve leaming and achievement for all students. A poll of Student Council indicated that students strongly favor the development of the Nature Center. Board members expressed concern about where the money will come from to fund the Nature Center. Contributions from ETHS will come from the Operations and Maintenance fund. It will be a matter of balancing other capital improvement projects. Fundralsing activities are ongoing, with a goal of raising $100,000. Currently $66,000 has been raised. Mr. Gifford explained that even though he would love to have the Nature Center at IETHS he is inclined to vote no on this proposal. He feels that in this time of economic uncertainty the money should be used for something like laptop computers for students. Mr. Friendman made a motion to approve the construction of the Nature Center. Ms. Wilkerson seconded the motion. On roll call, Lurie, Colleton, Friedman, and Wilkerson voted aye; Gilford, no; Bums, abstain; Miller, absent. Motion carried. 4Aporoval of Policy Mr. Gifford moved approval of the following policies: • Communication to the Board — 225 • Purchases — 515.1 • Contracts — 515.2 • Gifts to the School or District 960 Mr. Friedman seconded the motion. Five members voted aye; none, nay; 2 absent. Approval of Bills Ms. Colleton moved approval of the Bills for the period of December 6, 2002 through December 20, 2002 in the amount of one million, five hundred ninety- three thousand, one hundred ninety-three dollars and fourteen cents. ($1,593,193.14). (List of bills approved is on file In the Business Office.) Mr. Friedman seconded the motion. On roll call Colleton, Friedman, Bums, and Lurie voted aye; nays, none; abstain, Gifford; absent, Wilkerson and Miller. Motion carried. Ms. Cofieton moved approval of the Consent agenda, which included: a. Approval to Release for Public Information Certain Minutes of Executive Sessions b. Approval of Business Manager to Prepare Tentative Budget c. Personnel Professional > Teacher, Educational Change In Status Teacher, Change of Duties Classified Teacher Aides, Leave of Absence Department of Safety, Resignation Mr. Gifford seconded the motion. On roll call Colleton, Friedman, Bums, Gilford, and Lurie voted aye; nays, none; absent, Miller and Wilkerson. Motion carried. At 10:45 p.m., there being no further business to come before the Board, Ms. Lurie moved and Mr. Gifford seconded a motion to adjoum. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on January 21, 2003. All members voted aye; nays, none. Meeting adjourned. Willie 1. Miller, Jr., President Jeffrey Taggart, Secretary January 21, 2003 A joint meeting of the Boards of Education of Evanston Township High School, District 202 and Evanston Skokie School District 65 was convened at Evanston Township High School. At 6:35 p.m. Ms. Lurie called the District 202 meeting to order. On roll call Ms. Colleton, Mr. Friedman, Mr. Gilford, Ms. Bums, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Ms. Martin, Assistant Superintendent/Principal, Ms. Jones, Director of Human Resources and Kim Engel, recording secretary, were also present. At 6:36 p.m., under Sections 2C(1) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Colleton, Friedman, Gilford, Bums, Wilkerson and Lurie voted aye; nays, none. The Board returned to open session of the special joint meeting of the Boards of Education of Districts 202 and 65 at 7:15 p.m. in N-112. Mr. Miller arrived at 7:50 p.m. At 7:16 p.m. Mr. Miller called the meeting to order for District 202, on roll call Lurie, Colleton, Friedman, Garizman, Gilford, Bums, Wilkerson and Mr. Miller, answered present. Ms. Wilkerson moved approval of the Bills for January 7, 2003 through January 10, 2003 in the amount of six hundred, fifty-one thousand, five hundred seventy- six dollars and forty-nine cents ($651,576.49). Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Bums, Wilkerson and Miller voted aye; nays, none; abstain, Gilford. Motion carried. Ms. Lurie moved approval of the Consent Agenda, which included: Approval of Budget Amendments numbered A03-001 through A03- 0041 Personnel Professional Teacher change in Status - Educational Classified 5taff Custodial Retirement Department of Safety resignation Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Bums, Wilkerson and Miller voted aye; nays, none. Motion carried. At 7:35 p.m. Mr. Miller called the Joint Boards of Education meeting for District 202 and District 65 to order. On roll call District 202 Board members Lurie, Colleton, Friedman, Gartzman, Gilford, Bums, Wilkerson and Miller answered present; District 65 Board members Chatz, Erickson, Powell, Luecke, Kaliber, Sagan and Eder answered present There were no written communications for District 202. Superintendent's Report Dr. Alson announced student and faculty awards and upcoming student events. Dr. Murphy announced upcoming events and that a grant in the amount of $130,000 has been received to restore a WPA mural at Oakton School. Board Comments District 202: Ms. Bums thanked District 65 outgoing Board members John Chatz and Greg Klaiber for their time on the Board. Mr. Friedman is pleased to meet with District 65 and hopes for more joint meetings. Ms. Colleton said the School Improvement Team is reading "Learning by Heart" in preparation for a visit by the author, Roland Barth. Ms. Colleton asked Dr. Murphy to explain the proposed changes in the District 65 summer school program. He said that if the Board approves it, District 65 would pilot a program that extends the school day for students who are at risk of failing. In an attempt to help students graduate they will be provided with more classroom -based instruction. This would allow the students to take high school summer school rather than at the middle school. Dr. Alson praised this attempt to help at -risk students succeed. District 65: Dr. Murphy was asked to explain the new District 65 hotline. Dr. Lynn McCarthy explained that this is a secure way for students to leave information about safety related matters, especially matters related to bullying. Ms. Leuke and Mr. Powell met with Lincoln School parents for an open discussion. Ms. Leuke cited a Tribune article about national school budget problems and that many districts are moving away from property taxes. Mr. Eder thanked Dr. Murphy and Representative Hamos for their work in obtaining the funds to restore the Oakton mural. Public Comments District 65 parent Deanna Thomas expressed concerns regarding sending her son to ETHS. She was advised to talk to school administrators. Raisins the Bar Dr. Cooper introduced three ETHS students (Ashley Anderson, Leslie Rice and Anika Trujillo) who described a new student -driven program, "Raising the Bar% designed to help 6u' and 7`�' grade minority students. They asked for Board and administrative support. The students received unanimous support and suggestions from both Boards and all administrators. Proaress in K-12 Standards in Mathematics Laura Cooper and Barbara Hiller presented the report. Both districts are actively using and assessing the math standards across the two districts. Much of the ongoing work involves teachers in all disciplines meeting together to discuss how to improve all students' achievement, by using standards in the classroom. The one unifying goal is that all students will experience and succeed in taking a rigorous, K-12 math curriculum. K-12 Math Acceleration — The following new math programs that accelerate student learning in math were described: • Project Excite • Pre -Algebra Gateways • Cross district accelerated placement in higher -level math course The increased number of students entering ETHS who are ready for geometry may force ETHS to rethink its own departmental model. Some of the questions asked by Board members were related to placement, standards for students finishing 8"' grade, ability of District 65 staff to teach geometry, and shared costs for accelerated math. K-12 Articulation in Action. Math Department Chairpersons, Eugenia Brelias and Randee Blair presented this report. Ms. Brelias discussed K-12 curriculum mapping. Working backward, District 65 and ETHS math teachers ascertained what the high school math teachers require students to learn and then mapped the content and skills that lead to that leaming, beginning in kindergarten. Ms. Blair reported about performance assessments. These are not just end -of -the - chapter tests, but a variety of measurements, including joumaling, that cover the entire year. Common assessments, which emphasize math content and process standards, compliment the semester exams that both districts use. Board members asked how students who do not meet standards are helped, if parents are told about the importance of standards, and how standards will be reflected in grades for ETHS students. There is a joint -district effort to bolster the middle school math curriculum that will allow students to succeed in higher -level math at ETHS. All decisions about the math curriculum, textbooks and materials, and staff development are being made between both districts. Minority Student Achievement Network's (MSAN) NSF Proiect - The MSAN Research Director, John Diamond, reported on the research project, funded by the National Science Foundation, in which seven Network districts (including Districts 202 and 65) are participating. The project is studying how to overcome barriers to higher -level mathematics for African -American and Latino students (barriers to getting into and succeeding in these classes). The final study report will be released soon. Board members asked about dissemination of results and if the Network has found any schools that are seeing results in closing the achievement gap. Mr. Diamond said that they are studying success stories. Adjournment District 202 There being no further business for both districts, at 10:55 p.m. Ms. Wilkerson moved that the District 202 Board of Education adjourn. The next meeting will be held on February 10, 2003 and will begin in closed session in the Superintendent's office. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Willie J. Miller, President Jeffrey Taggart, Secretary February 10, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:30 p.m. in the Superintendent's Office. At 5:31 p.m. under Sections 2C(1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Ms. Lurie, Ms. Burns, Mr. Friedman, Mr. Gilford, Ms. Wilkerson, and Mr. Miller answered present. Dr. Alson, Superintendent, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent and Ms. Engel, recording secretary, were also present. Mr. Miller called the meeting to order. Ms. Colleton arrived at 6:50 p.m. The Board returned to open session at 7:40 p.m. Mr. Miller called the meeting to order. On roil call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gartzman, Ms. Bums, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present Ms. Lurie moved that the Board of Education approve the minutes of the regular meetings of January 13, 2003 and January 21, 2003 and the Finance meeting of January 8, 2003. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were passed. Superintendent's Reoort Dr. Aison announced faculty, staff and student awards and honors and upcoming events. Pgllina the Board Mary Wilkerson attended the City/School Ualson meeting and found it very informative. She also attended the basketball game. Mr. Gllford attended the City/School Liaison meeting and thought it was an excellent presentation and thinks we can now have a dialogue with the city about vocational programs. Mr. Gartzman praised Drew Bailey who won first place in wrestling regionals. Mr. Friedman also attended the meeting and inquired about the possibility of providing job training in more traditional trades. He also attended the EdRed dinner, and Curriculum Forum. Ms. Colleton participated in the School Improvement Team's conversation with Roland Barth. Ms. Colleton reminded everyone that March 4t' is the last day to register to vote. expose them to big ideas and applied leaming they will need after high school. Dr. Alson praised Ms. McCart's work as facilitator as well as the cooperation and hard work of her math colleagues to ready themselves for the new math requirement. He noted that one thing that has emerged from this work Is an understanding of how really needy these students are. Summer School Resort 2002 Mike Wynn and Richard Bowers presented the report for Summer School 2002. Last year 1,251 students attended Summer School, which is the second highest enrollment in the last seven years. Last year 81% of the faculty were ETHS teachers. The deficit for Summer School 2002 was $100,045.47. Increases In cost are from car rental for Driver Education, higher number of students in Intensive courses and Safety Staff costs. The following recommendations were made: • Inclusion on the ETHS Website • Summer Reading Program • 3-Week Format Classes • Supply Fee Addition • Invitation -Only Courses Dr. Alson thanked Dr. Bowers and Mr. Wynn for the Informative report. He praised Mr. Wynn, who will be retiring this year, for his dedication and leadership to Summer School over the years. Early Graduation -- 720-2 and Nonpublic School Students — 810-2 were presented for Board review. School Board members asked for a more detailed explanation of what is different between the new and old policies. Action Acenda Bills/Treasurer's Resort Ms. Lurie moved approval of the Bills for the period January 17, 2003, through January 31, 2003 in the amount of one million, two hundred thirty-four thousand, fifty-four dollars and ninteen cents ($1,234,054.19). (List of bills approved is on file in the Business Office.) Mr. Frideman seconded the motion. On roll call Lurie, Colleton, Friedman, Burns and Miller answered aye; nays, none; abstain, Gilford; absent, Wilkerson. Motion carried. Proaress in K-12 Standards in Mathematics Laura Cooper and Barbara Hiller presented the report. Both districts are actively using and assessing the math standards across the two districts. Much of the ongoing work involves teachers in all disciplines meeting together to discuss how to improve all students' achievement, by using standards in the classroom. The one unifying goal is that all students will experience and succeed in taking a rigorous, K-12 math curriculum. K-12 Math Acceleration —The following new math programs that accelerate student learning in math were described: • Project Excite • Pre -Algebra Gateways * Cross district accelerated placement in higher -level math course The increased number of students entering ETHS who are ready for geometry may force ETHS to rethink its own departmental model. Some of the questions asked by Board members were related to placement, standards for students finishing 8u' grade, ability of District fib staff to teach geometry, and shared costs for accelerated math. K-12 Articulation in Action. Math Department Chairpersons, Eugenia Brelias and Randee Blair presented this report. Ms. Brelias discussed K-12 curriculum mapping. Working backward, District 65 and ETHS math teachers ascertained what the high school math teachers require students to learn and then mapped the content and skills that lead to that leaming, beginning in kindergarten. Ms. Blair reported about performance assessments. These are not just end -of -the - chapter tests, but a variety of measurements, including journaling, that cover the entire year. Common assessments, which emphasize math content and process standards, compliment the semester exams that both districts use. Board members asked how students who do not meet standards are helped, if parents are told about the importance of standards, and how standards will be reflected in grades for ETHS students. There is a joint -district effort to bolster the middle school math curriculum that will allow students to succeed in higher -level math at ETHS. All decisions about the math curriculum, textbooks and materials, and staff development are being made between both districts. Minority Student Achievement Network's fMSANI NSF Proiect - The MSAN Research Director, John Diamond, reported on the research project, funded by the National Science Foundation, in which seven Network districts (including Districts 202 and 65) are participating. The project is studying how to overcome barriers to higher -level mathematics for African -American and Latino students (barriers to getting into and succeeding in these classes). The final study report will be released soon. Board members asked about dissemination of results and if the Network has found any schools that are seeing results in closing the achievement gap, Mr. Diamond said that they are studying success stories. Adioumment District 202 There being no further business for both districts, at 10:55 p.m. Ms. Wilkerson moved that the District 202 Board of Education adjoum. The next meeting will be held on February 10, 2003 and will begin in closed session In the Superintendent's office. Ms. Colleton seconded the motion. All members voted aye, nays, none. Motion carried. Willie J. Miller, President Jeffrey Taggart, Secretary February 10, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:30 p.m. in the Superintendent's Office. At 6:31 p.m. under Sections 2C(1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Ms. Lurie, Ms. Burns, Mr. Friedman, Mr. Gilford, Ms. Wilkerson, and Mr. Miller answered present. Dr. Alson, Superintendent, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent and Ms. Engel, recording secretary, were also present. Mr. Miller called the meeting to order. Ms. Colleton arrived at 6:50 p.m. The Board returned to open session at 7:40 p.m. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gartzman, Ms. Burns, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present Ms. Lurie moved that the Board of Education approve the minutes of the regular meetings of January 13, 2003 and January 21, 2003 and the Finance meeting of January 8, 2003. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were passed. Superintendent's Resort Dr. Alson announced faculty, staff and student awards and honors and upcoming events. Pollina the Board Mary Wilkerson attended the City/School Llalson meeting and found It very informative. She also attended the basketball game. Mr. Gilford attended the City/School Liaison meeting and thought it was an excellent presentation and thinks we can now have a dialogue with the city about vocational programs. Mr. Gartzman praised Drew Bailey who won first place In wrestling regionals. Mr. Friedman also attended the meeting and inquired about the possibility of providing job training in more traditional trades. He also attended the EdRed dinner, and Curriculum Forum. Ms. Colleton participated in the School Improvement Team's conversation with Roland Barth. Ms. Colleton reminded everyone that March 4t' Is the last day to register to vote. Comments from the Public The following people made comments to the Board regarding the requirement In "Leave No Child Behind" to send names and addresses of students to the military. Dickelle Fonda — parent; Anya Cordel — parent and Neighbors for Peace; Amy Kipfer — Neighbors for Peace; Dale Lehman — Neighbors for Peace. Textbook Adoption/Deletion Proposals Dr. Cooper reported that the cost for the 18 proposed textbooks will be $98,067. Many Include teacher support materials. Some of the new texts help align the curriculum with K-12 standards and with District 65. Ross Friedman reported that Curriculum Forum suggested a letter be written to the publisher of the physics text bringing to their attention the lack of women and people of color In the Illustrations. Some Board members requested a clearer form and an explanation of how the proposed textbooks advance K-12 standards. Mr. Gilford moved that Textbook Adoption/Deletion Proposals be moved from the Information Agenda to the Action Agenda. Ms. Wilkerson seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Lurie moved approval of the proposal for Textbook Adoption/Deletion for the 2003-04 school year in the amount of $98,067. Mr. Gilford seconded the motion. On roil call, Lurie, Colleton, Friedman, Gifford, Burns, Wilkerson and Miller voted aye; nays, none. Motion carried. Math Gragtsali�:n Reauirements Uodate Dr. Alson reviewed the new math graduation requirements which will require next year's incoming freshmen to complete three years of math. Math teacher Maggie McCart serves as the planning facilitator for the new requirement's Implementation. She reported on activities that took place this year and those planned for next year. The number of students, particularly those of color, taking three and four years of math is on the rise. However, 8.8% of last year's seniors still took less than three years of math. Ms. McCart explained her work with at -risk math students. Along with their teachers she monitored their progress and identified ways to provide additional support. To date, she has met Individually with approximately 20% of the 90 students. She is looking for good student role models to help with tutoring. We are also looking into the possibility of some math teachers taking AVID training. Following a Board discussion Ms. Brelias indicated that the Math Department will be developing a third -year course for those students who will not complete math through 2 Algebra. The new course would build on students' current skills and expose them to big Ideas and applied learning they will need after high school. Dr. Alson praised Ms. McCart's work as facilitator as well as the cooperation and hard work of her math colleagues to ready themselves for the new math requirement. He noted that one thing that has emerged from this work is an understanding of how really needy these students are. Summer School Report 2002 Mike Wynn and Richard Bowers presented the report for Summer School 2002. Last year 1,251 students attended Summer School, which is the second highest enrollment in the last seven years. Last year 81% of the faculty were ETHS teachers. The deficit for Summer School 2002 was $100,045.47. Increases in cost are from car rental for Driver Education, higher number of students in Intensive courses and Safety Staff costs. The following recommendations were made: • Inclusion on the EfHS Website • Summer Reading Program • 3-Week Format Classes • Supply Fee Addition • Invitation -Only Courses Dr. Alson thanked Dr. Bowers and Mr. Wynn for the Informative report He praised Mr. Wynn, who will be retiring this year, for his dedication and leadership to Summer School over the years. UM Early Graduation -- 720-2 and Nonpublic School Students — 810-2 were presented for Board review. School Board members asked for a more detailed explanation of what is different between the new and old policies. Action Aaenda BIIIsITreasurer's Report Ms. Lurie moved approval of the Bills for the period January 17, 2003, through January 31, 2003 in the amount of one million, two hundred thirty-four thousand, fifty-four dollars and ninteen cents ($1,234,054.19). (List of bills approved is on file in the Business Office.) Mr. Frideman seconded the motion. On roll call Lurie, Colleton, Friedman, Bums and Miller answered aye; nays, none; abstain, Gilford; absent, Wilkerson. Motion carried. Mr. Gilford moved approval of the Treasurer's Report for November. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Consent Agenda Ms. Colleton moved approval of the following consent agenda: Personnel Professional Extra -curricular appointments Classified Staff Engineers' contract Custodial suspensions Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, Gifford, Bums and Miller voted aye; nays, none; Wilkerson, absent. Motion carried. At 10:35 p.m., there being no further business to come before the Board, Ms. Lurie moved and Mr. Gilford seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on February 24, 2003 In the Superintendent's office. All members present voted aye; nays, none; absent, Bums. Meeting adjourned. Willie J. Miller, Jr. President Jeffrey Taggart, Secretary February 5, 2003 A Finance Meeting of the Board of Education of Evanston Township High School was convened in the Superintendent's Office at 7:50 a.m. Acting Chair Willie Miller called the meeting to order. On roll call, Wilkerson, Burns, Friedman, Colleton and Lurie answered present. Dr. Alson, Superintendent, Ms. Martin, Assistant Superintendent/Principal, Mr. Taggart, Business Manager, Ms. Janice Jones, Human Resources Director and Laura Cooper, Assistant Superintendent for Curriculum and Instruction, were in attendance. ISBE School District Financial Profile Mr. Taggart provided information regarding ISBE's newly revised School District Financial Profile. This new and more detailed district level financial analysis is comprised of five weighted elements which Include fund balance to revenue ratio, expenditures to revenue ratio, days cash on hand, percent of short-term borrowing maximum remaining, and percent of long-term debt margin remaining. These factors are weighted with the fund balance to revenue ratio and the expenditures to revenue ratio receiving the heaviest weights. The weighted scores of the five elements are combined resulting in the placement of each district throughout the state into one of four categories. The categories are Financial Recognition (the most positive category), Financial Review, Financial Watch, and Financial Warning. ETHS has been placed in the Financial Recognition category. The information currently available on the ISBE website Is for FY 2001. Financial Comparison — Area Schools Mr. Taggart presented data collected by Don Goers, Assistant Superintendent for Finance at New Trier. It includes information for 10 of the major high school districts in the north and northwest suburban area. Positive Indicators In the table are that our average annual change in operating fund revenues parallels the average annual change in Operating Expense per Pupil. Less positive Indicators are that our operating fund tax rate is the highest in the area. It was also noted that our pupil to certified staff ratio is one of the lowest in the area. Comparison Resort for Non -contractual Work Mr. Taggart provided a status report on efforts to reduce overtime by 25% in order to provide a balanced budget for the 2002-03 school year. Results show that $1,187,516 have been spent through the end of January compared to 1,208,484 during the same period in 2001-02. This translated to a 2% reduction in overtime costs. After discussion of the various employee groups successes and failures, Mr. Taggart stated that continued efforts will occur during second semester. Financial Proiections Mr. Taggart presented financial projections for 2003-04 through 2007-08 Indicating that the District is entering a period of deficit spending, which will lead to a steady pattern of reduction of fund balance in the Education Fund. Board members pointed out that in order to slow down the pattern adjustments in how we spend our revenue and on what we spend that revenue will have to be made. Proposed Budoet Goals Mr. Taggart presented significant changes in the Goals. He proposed slight modifications in the General Goals and more significant modifications in the Specific Goals. The major change in the Specific Goals is that language regarding a balanced budget would be omitted because Mr. Taggart stated that in the current economic environment It is unrealistic to expect a balanced budget. The Board suggested modifications in the proposed language and asked that the new language be presented at the March 5 Finance meeting. Mr. Friedman moved that the Board adjoum to Executive Session under Section 2C(1), and 2C(2) of the Open Meetings Act The motion was seconded by Ms. Wilkerson and approved unanimously. At 9:15 a.m. the Board adjourned to closed session. At 9:38 a.m. the Board returned from closed session. Action Agenda At 9:39 a.m. Ms. Bums moved approval of the personnel agenda. Ms. Colleton seconded the motion. On roll call the Board unanimously approved the Personnel Agenda. At 9:40 a.m., there being no further business to come before the Board, on a motion made by Lurie, seconded by CoIleton, and unanimously approved by the rest of the Board, the meeting adjourned. February 24, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:30 p.m. in the Superintendent's Office. Ms. Colleton presided and called the meeting to order. On roll Ms. Colleton, Ms. Bums, Mr. Gilford, and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent and Kim Engel, recording secretary, were also present. At 6:31 p.m., under Sections 2C(1) and 2C(10) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. Mr. Miller arrived at 6:50 p.m. Mr. Friedman and Ms. Lurie were absent. The Board returned to open session at 8:10 P.M. On roll calf Ms. Colleton, Ms. Bums, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Aomroval of Minutes Ms. Colleton moved that the Board approve the minutes of the regular meeting of February 10, 2003 and the Finance meeting of February 5, 2003. Ms. Burns seconded the motion. All members present voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Renort Dr. Alson reported that 52 seniors met the requirements to graduate last month. He announced student and faculty awards and upcoming events. He congratulated staff and students for the productions of "Purlie Victorious" and ESANDE. Both were very successful. Polling the Board Ms. Wilkerson said "Purlie Victorious" was spectacular; the crowd was decent but not full. Ms. Bums saw the play and said it was outstanding. Ms. Colleton attended the Evening Academy Graduation and was impressed to see the pride of the parents. She also thought the play was fantastic and ESANDE this year was one of the best ever. She enjoyed Keeping Current and plans to visit several math classes this week. Mr. Miller said that "Purlie Victorious" was outstanding, there is a tremendous wealth of talent in our students. He commented on the excellent plays that are always produced during Black History Month and would like to see them incorporated into the main production schedule during the year. Ms. Colleton announced that ETHS will be awarding the Johnson scholarship for the first time this year. Comments from the Public There were no Comments from the Public. PE Department Reoort Dr. Alson stated that one of our goals is to hear two or three department reports each year as a means of discussing curriculum and assessment. Ms. Shirley Nannini presented the report. All members of the PE Department were present Ms. Nannini explained how physical education has changed over time to meet the health and fitness needs of American youth. The department's direction and goals have changed in the past five years due to significant changes in national, state and local standards for physical and health education. The department's primary purpose is to encourage and inspire students to develop healthy habits and to ensure their future wellness. She presented an overview of the department's curricular offerings and explained how they attempt to meet the student's needs. The Athletic Trainer, Chad Harris, discussed the department's focus on physical fitness across the grade levels, especially during the sophomore year. PE teacher Marx Success talked about minority student achievement in Physical Education. He indicated that overall student failures have dramatically dropped. Reasons include more curricular offerings, concerted outreach by teachers in a variety of ways, and K-12 alignment of the curriculum. The department's greatest concern is how to reduce NC grades. Some of the topics discussed were grading and why the grade is not figured In the GPA and participation in swimming. Dr. Alson thanked Shirley and the department for the report. He was sorry that John Brinkworth was not able to be present. Alumni Association Report Kathy Miehls, Co -Director of the ETHS Alumni Association presented an excellent written report. Financially the Alumni Association is on solid ground from annual dues and extra donations. They now produce a semiannual newsletter, offer five $500 scholarships to June graduates, host an annual Winter Alumni Open House, donate $500 annuailly to the Teacher Excellence Award and underwrite a variety of other projects. To date over 2,200 alumns are members. The following activities are designed to hook alumni back into Er"HS and into the current life of the school; 1) • Database and Alumni Directory • K.I.T. (Keep in Touch) Newsletter • Winter Open House • Alumni Web Page + ETHS Authors' Bookshelf and EMS Art Gallery • Adapt -a -Student • Reunion Guidebook Fund raising Is proceeding. To date alumni have donated $96,765 to an endowment. Alumni have donated funds to increase scholarships and create an Alumni Scholarship. Over $12,000 has been donated to the ETHS Dialogue Series. This year the first Distinguished Alumni Award recipients will be honored at a dinner. Board members congratulated Kathy on the excellent work she has accomplished with the Alumni Association. Action AoDroval of Polio Ms. Wilkerson moved approval of the following policies: Early Graduation 720-2 Nonpublic School Student — 810-2 Ms. Colieton seconded the motion. All Board members present voted aye; nays, none. Motion carried. Days of Remembrance of Victims of the Holocaust Ms. Wilkerson read the following Days Remembrance for the Victims of the Holocaust Resolution into the minutes: Whereas, from 1933 to 1945, six million Jews were murdered in thee Nazi Holocaust as part of a systematic program of genocide, and about five million other people perished in the Holocaust; Whereas, the students and staff of Evanston Township High School should always remember the atrocities committed by the Nazis, so that such horrors are never repeated; Whereas, the community of ETHS should continually dedicate itself to the principle of equal justice for all people, remain eternally vigilant against all tyrants, and recognize that bigotry provides a breeding ground for tyranny to flourish; 3 Whereas, 27 Nissan by the Hebrew Calendar or April 29, has been designated Internationally as Yom HaShoah, it is appropriate for us to join the commemoration: Therefore, we, the School Board of District 202, proclaim that, in memory of the victims of the Holocaust, and in the hope that we will always strive to overcome prejudice and Inhumanity through vigilance, education, and resistance, proclaim that April 28-May 1, 2003, be hereby designated at Evanston Township High School as the Days of Remembrance for the Victims of the Holocaust. Mr. Gifford seconded the motion. All members present voted aye; nays, none. Motion carried. Aoproval of Bills and Treasurer's Reoort Mr. Gilford moved approval of the Bills for the period of February 7, 2003 through February 14, 2003 in the amount of six hundred seventy-two thousand, eight hundred fifty-eight dollars and ninety-seven cents ($672,858.97) (Ust of bills approved is on file in the Business Office.) Ms. Burns seconded the motion. On roll call, Colleton, Burns, Gilford, Wilkerson and Miller voted aye; nays, none. Motion approved. Mr. Gilford moved approval of the Treasurer's Report for December 2002. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Personnel Ms. Colleton moved approval of the Personnel Agenda, as amended, and the addendum: Personnel Professional • Evening Academy Appointment to Staff • Extra Curricular Appointment • Teacher Educational Change in Status • Teacher Change In Duties • Teacher Request for Leave of Absence Classified • Teacher Aide Appointment to Staff • Secretarial Retirement • Food Service Appointment to Staff 4 i • Food Service Added Duties • Custodial Retirement • Department of Safety Negotiated Agreement • Department of Safety Change of Duties Ms. Wilkerson seconded the motion. On Roll Call Colleton, Bums, Gllford, Wilkerson and Miller voted aye; nays, none. Motion carried. Adioumment At 9:50 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Gifford seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on March 10, 2003 in the Superintendent's Office. Willie Miller, Jr., President Jeffrey Taggart, Secretary March 10, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Ms. Colleton, Mr. Friedman, Ms. Burns, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, and Ms. Engel, recording secretary, were also present. At 6:41 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Colleton, Friedman, Burns, Wilkerson and Lurie voted aye: nays, none. (Mr. Gifford arrived at 7:10 p.m.) The Board returned to open session at 8:00 p.m. On roll call Ms. Colleton, Mr. Friedman, Mr. Gartzman, Ms. Burns, Mr. Gifford, Ms. Wilkerson and Ms. Lurie answered present, Mr. Miller was absent. Mr. Friedman moved that the Board of Education approve the minutes of the regular meeting of February 24, 2003. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. Superintendents Report Dr. Alson announced that former Board of Education member Liz 11sdahl has been appointed by Evanston Mayor Morton to serve out the final two years of Alderman Steve Engelman's unexpired term on the Evanston City Council. In last week's Education Week detailed President Bush's proposed educational budget cuts for next year. Some of the programs targeted for elimination will directly affect ETHS. The No Child Left Behind mandate would be severely underfunded, all research tabs and centers will be eliminated, and SAFE Schools, tech prep and vocational programs would be cut. He was proud of four major events at ETHS last week; Super Saturday went very well; the first ever Global Studies Forum was spectacular; and the Metro History Fair was held at ETHS. He was proud of the students who participated in the anti -war protest. Faculty awards and honors were announced as well as upcoming meetings and events. A committee reviewing plans for the Prairie State Exam has recommended that the second day of testing, April 24t', be a B-Day for everyone but juniors. This will provide better testing conditions for the second day when juniors take the state subtests. Pollino the Board and Committee Resorts Ms. Wilkerson attended the Black Caucus Honor Roll Breakfast. She thanked the administration for hosting the African -American Youth Achievement Awards program;Tracy Autry's culinary students for providing the food; Vernon Clark and students for the entertainment and Kathy Miehls for her help with arrangements and publicity. She announced that the community wide celebration to honor teachers will be held on May 8t'. Mr. Gilford attended the Park School meeting and feels the program Is well served by its new director and that they do a remarkable job of finding placement for Park School students. He voiced his opposition to pending legislation to reduce the number of years for earning tenure from four back to two. Approximately 200 ETHS students were involved with Brillianteen and it was tremendous. He congratulated Rob Gartzman for the award he received for his work with Brillianteen. He asked about the policy regarding students wearing buttons about the war. Dr. Alson said that students have the right to express their opinion by wearing buttons. Ms. Bums commended ETHS students for educating themselves about the war and conducting themselves with maturity during the protest. Rob Garizman said that the administration handled the protest very well, there was a big student turnout. He reminded us that the tumout for the Prairie State exam was poor last year and urged the school to inform juniors about the Importance of the second day of the exam. Grades will be on their transcripts and the results will be reflected in No Child Left Behind. Dr. Alson said that we have had a faculty meeting to discuss the Importance. Ms. Colleton attended the School Improvement Team meeting, the play "Our Journey to King", and the African Achievement Awards ceremony. The awards ceremony was a wonderful event, It was good to see so much student success. She also visited several math classes during the week and saw a lot of good teaching. After the classes she attended the Faculty meeting. Ms. Lurie attended the Global Studies Forum and commended David Futransky and Kelly McKee. Comments from the Public There were no comments from the public. Mr. Gilford made a motion to move sabbatical leave from the Personnel Agenda and vote on it at this time. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion approved. Mr. Gilford moved that the Board of Education approve the recommendation that two sabbatical leaves be approved for the 2003-04 school year. Ms. Colleton seconded the motion. On roll call, Colleton, Friedman, Gilford, Bums, Wilkerson and Lurie voted aye; nays, none. Motion carried. Liz Holding and Nichole Parker are the recipients of the sabbatical leaves for next year. They were present at the meeting and had the opportunity to address the Board. Ms. Holding had no comment, Ms. Parker thanked the Board for the opportunity to pursue her master's degree. Evenina Academy Reoort Dr. Alson thanked Ms. McAllister for leading the program in a new direction. Ms. McAllister introduced the Evening High School teachers who were present. She thanked the Board for giving them this transition year and reported on what they have learned along with their successes and challenges. They have had good contact with parents and no discipline problems. Board members commented on the attendance contracts with students. They think the practice of teachers eating dinner with students is brilliant. It was also mentioned that our drop out rate is lower because students are electing to attend the Evening Academy. They also noted that the evening program may be modeling and piloting ways to reach day school students. Bruce Romain thanked the Board for the tough decisions they made last year that defined the direction the Evening Academy has taken. He commended Ms. McAllister and the staff for creating a welcoming environment and for being willing to look at new ways to reach students and parents. The Global Studies Forum David Futransky reported that the Global Studies Forum was an Incredible experience. This was the first Global Studies Forum held In the state of Illinois. Over 130 people from Illinois attended the two-day event. The commitment made by our staff made it a huge success. Current StafFnq Model and Future ODtlons Dr. Alson said that last week it was reported that over 80% of school boards In Illinois have a deficit budget and that we are not immune to the problem. Financial projections do show significant deficit budgets In the Education Fund starting next school year. The report presented by Mr. Taggart, is not an action item that requires a Board vote. It Is part of an ongoing effort to provide the Board with an array of windows into the district's financial picture. At the Hoard's direction, the administration has looked first for economies in non - instructional areas. The administration is also examining all aspects of the Education Fund in an effort to provoke Board and faculty discussion about other ways to save money. ETHS has a low pupil -teacher ratio, which shows a commitment to small classes. Since enrollment is relatively flat for the next five years, the administration wants to look at ways to maintain staffing at the current level at least through 2006-07. Another possibility is to allow seniors to take fewer than six courses. The following three major considerations were discussed: • Maintain overall teacher and administrative staffing at current levels for next year • Raise the minimum enrollment in subjects with course sequences • Discuss class size by level A lengthy Board discussion followed focusing on the possibility of combining the upper levels of sequenced courses; the degree to which the current staffing guidelines are not followed; whether target enrollments are minimums or maximums; is the enrollment in some classes way above the minimum level; suggested changes in guidelines; reducing class size in first courses in a sequence and increasing class size in the later courses, changing enrollment for non -required courses; and whether or not fewer course offerings might be a better way to address staffing and improve student achievement. Could projected savings be attached to these formulas? Maintaining level staffing does hold down the cost Increases. What if the community says it doesn't want larger class sizes? Since many ETHS courses are under -filled, these guidelines would better fill the available courses, and be fiscally responsible, without making significant changes in class size. Policv — Graduation Exercises — 720-3 This policy combines Graduation Exercise 720-4 and Valedictorian/Top Twenty Seniors 720-5. The requirement that students must be In good standing in order to participate In graduation exercise was added. The valedictorian and top 20 students must have attended EMS for at least three years. Board members asked for a clarification of what is meant by "in good standing." They also want to know the requirement for Valedictorian and top 20 was changed to "attended ETHS for at least three years." This will be an action item at the next Board meeting. ADDroval of 2003-04 Budget Goals Mr. Taggart presented the general and specific budget goals for 2003-04. Mr. Gllford suggested making the goals reflect the Hoard's general desire to balance the budget overall rather than get mired in the details of each fund within the budget. Ms. Wilkerson moved approval of the 2003-04 Budget Goals. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. ADoroval of Bills and Treasurer's Resort Mr. Gilford moved approval of the Bills for the period of February 21, 2003 through February 28, 2003 in the amount of nine hundred five thousand, seven hundred dollars and fifty-seven ($905,700.57) (List of bills approved is on file in the Business Office.) Ms. Colleton seconded the motion. On roll call Colleton, Friedman, Burns, Gilford, Wilkerson and Lurie voted aye; nays, none; absent, Miller. Motion carried. Mr. Taggart presented the Treasurer's report for January 2003. Mr. Gifford moved approval of the report. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Mr. Friedman moved approval of the following Personnel agenda: Personnel Professional + Administrative Appointment to Staff • Extra -curricular Appointments Added Duties Classified • Teacher Aide Suspension • Food Service Appointment to Staff • Food Service Resignation • Department of Safety Appointments to Staff Ms. Colleton seconded the motion. On roll call Colleton, Friedman, Bums, Gifford, Wilkerson and Lurie voted aye; nays, none; absent, Miller. Motion carried. At 10:10 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Colleton seconded a motion to adjourn. The next regular meeting will convene In the Superintendenes office at 6:30 p.m. on March 24, 2003. All members voted aye; nays, none. Meeting adjourned. March 24, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 5:15 p.m. in the Terrace. On roll call Ms. Lurie, Mr. Friedman, Ms. Colleton, Mr. Gilford, Ms. Wilkerson and Mr. Miller answered present. Administrators present were Dr. Alson, Mr. Taggart, Ms. Martin, Dr. Cooper and Ms. Jones. Teachers' Council members present were: Janet Webb, Paulo Rocha, Pam Baumgartner, Jaci Fleming, Charlie Davis and Judi Jacover. The group met W lay the framework for the next negotiation between TC and the Board of Education. At 7:00 p.m. the Board met In Dr. Alson's office for Closed Session, under Sections 2C(1), 2C(11) and 2C(21) of the Open Meetings Act, Mr. Friedman made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gifford, Ms. Wilkerson, and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Mr. Steve Grbavac, Director of Operations and Purchasing, Ms. Jones, Director of Human Resources and Ms. Engel, recording secretary, were also present. Mr. Miller called the meeting to order. At 7:55 p.m. Mr. Pyka, a non -tenured teacher, joined the meeting. The Board returned to open session at 8:15 P.M. Mr. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gartzman, Mr. Gifford, Ms. Wilkerson and Mr. Miller answered present. Ms. Lurie moved that the Board of Education approve the minutes of the regular meetings of March 10, 2003. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were passed. 5uaerintendent's Resort Dr. Alson announced that the administration and Board of Education made the decision to cancel the trips to Japan and Italy scheduled for spring break. The trips planned for summer will be discussed soon. We will do everything in our power to try to recoup the parents' money. He regrets having to cancel the trips, but they believe it is not a safe environment for our students. It appears that most schools in our area have cancelled their foreign trips. On a positive note, he was happy to report that our Varsity Boys' Basketbaill Team placed 4tj' in the state. Five of our JETS teams competed at the state level and finished in 112r4 and 41" places. Four of the teams qualified for state rankings. Other awards, grants, honors and upcoming meetings and events were also announced. Poflina the Board Ms. Wilkerson said we should celebrate how well behaved everyone was at the boys' basketball supersectionals. She suggested that ETHS News be distributed to community groups. Steve Gifford and Willie Miller attended the basketball games in Peoria. Rob Gartzman suggested that due to low attendance at school on the day of the state basketball playoff, it might be a good idea to cancel school when we go downstate next. He also asked if students and faculty are permitted to wear political buttons. Dr. Alson responded that students are allowed to express their view by wearing buttons. Based on school policy teachers are permitted to wear political buttons in school but not In the classroom. We are investigating this question with our attorneys and want to be thoughtful and sensitive to everyone. Ms. Colleton thanked ETHS for videotaping the basketball games. She attended the Substance Abuse team meeting. COE Moms/Pops will invite the boys' basketball team to its championship games. The FARM banquet was fabulous. Ms. Lurie and Mr. Gifford attended the City -School Liaison meeting. The CTA's plan to cancel various bus routes was discussed at the meeting. Bill Logan is making sure that our concerns are raised at tonlght's City Council meeting. Ms. Lurie and Mr. Miller commented on a recent Tribune article about how ETHS athletes have risen to the 2.0 academic standard held by ETHS. Mr. Miller would like some consideration given to moving athletic awards presentations from 7:30 a.m. to after school. Dr. Alson reviewed plans for the upcoming Prairie State Achievement Exams (PSAE) and mentioned the many ways we have informed staff, students and parents about the importance of the exam. Comments from the Public The following people made comments to the Board regarding wearing political buttons in the classroom: Cindy Levitt, Anya Cordell, Amy Klpfer. Peter Hoppock spoke on behalf of the girls' soccer team request for an evening game. Tony Iacuzzi asked that a traffic control person be on duty when students arrive on B- days and he questioned the policy of not allowing students in class for being a few minutes late. Ms. Lurie made the motion that the personnel agenda be moved to thls point on the agenda. Mr. Gifford seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Lurie moved approval of the following personnel agenda: Professional • Resolution Authorizing Release of Part -Year and Part -Time Non - Tenured Teachers • Resolution Authorizing Release of a First Year Non Tenured Teacher • Resolution Authorizing Release of Third -year Non -Tenured Teachers • Resolution Authorizing Re -Appointment of Part -Time Non Tenured Teachers • Resolution Authorizing Re -Appointment of First -Year Non -Tenured Teachers • Resolution Authorizing Re -Appointment of Second -Year Non - Tenured Teachers • Resolution Authorizing Re -Appointment of Third Year Non Tenured Teachers • Administrative Appointment to Staff • Teacher Appointment to Staff • intern Appointments to Staff • Teacher Extra -Curricular Appointments • Educational Change in Status • Educational Change of Duties • Teacher Requests for Leave of Absence Teacher Resignation Classified • Teacher Aide Change of Duties • Secretarial Change of Duties • Special Staff Appointment to Staff • Special Staff Reduction in Force Mr. Friedman seconded the motion. On roll call Ms. Lurie, Ms. Colleton, Mr. Friedman, Mr. Gilford, Ms. Wilkerson, and Mr. Miller answered present. Ms. Bums was absent. Nays, none. Motion carried. Dr. Aison introduced Mike Durrah, who will take over as Athletic Director following the retirement of John Riehle. Literacy Team Reiaort and Recommendations Dr. Cooper introduced the Literacy Team that was formed to -develop a plan for new and revised course designs, assessments, and subject -embedded literacy supports. These interventions would address those students who score below the 50t' percentile on the 8`h grade EXPLORE test and/or a Board -approved reading assessment. Amy Verbrick, Norma May, Judith Ruhana, Judy Levinson and William Branch were present to discuss Information gathered over the last semester and the recommendations for future literacy Interventions. Board questions focused on the issue of challenging the parents who refuse special needs when the services would help the children. The committee recommends intensive literacy interventions to help these students, but not the same services they could receive through the Special Education Department. The Board suggested not calling the services Special Education if that is what is causing a problem. Dr. Alson explained that parents are refusing the Special Education services beyond the literacy help. Board members were pleased to hear that we would be using the techniques of the Literature for All of Us program. Because the number of freshmen who require literacy help is so high the Board would like to have a Joint Board of Education meeting with District 65 as soon as possible to discuss how we can work together to solve this serious problem. If we are not able to schedule a Joint Board meeting then a team of Board members from each district could meet. Students -in -Transition Undate Mr. Vemon Clark, Coordinator of the Student -In -Transition Program presented the highlights, low ebbs, numbers and recommendations for next year regarding the remodeled Student -in -Transition program. The additional staff to the SIT Program has been a great help. Teachers can now focus on discipline, providing more in-depth teaching and learning. The additional courses made ability grouping possible. Breakouts are providing students with the opportunity to get tutorial assistance as well as a forum for social work intervention. The coordinators of AVID, SIT and SfAE are working together in the area of recruiting from the middle schools. There are currently 45 students in the program. Board members inquired about how students are referred to the program, the length of time that students attend SIT classes and discipline issues. The administration will review the recommendations presented and by early May will let the Board know the status. Action Ms. Colleton moved that the Board approve the request to sign an agreement for the procurement of all of our natural gas with Blackhawk Energy Services. Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman, 011ford and Miller voted aye; Burns and Wilkerson were absent; nays none. Motion carried. Policv — Graduation Exercises — 770-1 Mr. Gllford requested that the Board not take action on this policy until the pass Rank report is presented. Other Board members agreed. Bil Is/Trea surer's Resort Ms. Colleton moved approval of the Bills for the period March 7, 2003, through March 14, 2003 in the amount of four hundred twenty thousand, two hundred fifteen dollars and fifteen cents ($420,215.15.) (List of bills approved is on file in the Business Office.) Ms. Lurie seconded the motion. On roll call Lurie, Colleton, Friedman and Miller answered aye; nays, none; abstain, Gllford; absent, Wilkerson and Bums. Motion carried. Mr. Gilford moved approval of the Treasurer's Report for February 2003. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. At 11:05 p.m., there being no further business to come before the Board, Mr. Gilford moved and Ms. Lurie seconded a motion to adjoum. The next meeting will begin at 7:30 a.m on April 4, 2003 In the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. Willie J. Miller, Jr. President Jeffrey Taggart, Secretary April 4, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 7:30 a.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roil Mr. Friedman, Ms. Burns, Mr. Gilford, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Mr. Grbavac, Director of Operations and Purchasing and Kim Engel, recording secretary, were also present. At 7:31 a.m., under Sections 2C(1) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. Ms. Colleton arrived at 7:40 a.m. Mr. Miller was absent. The Board returned to open session at 7:50 a.m. On roll call Ms. Colleton, Mr. Friedman, Mr. Gartzman, Ms. Bums, Mr. Gllford, Ms. Wilkerson and Ms. Lurie answered present. Mr. Miller was absent. There were no comments from the public. Action Ms. Wilkerson made the motion that the Board of Education approve the Master Equipment Lease -Purchase Agreement transaction with Wells Fargo Brokerage Service. This approval is for the Fitness Program ETHS is entering into with the School Fitness Systems. The following documents have been reviewed by our attorneys: • Master Equipment Lease -Purchase Agreement • Supplement to Master Lease • Schedule A • Exhibit A-1 Acceptance Certificate • Exhibit A-2- IRS Form 8038G© • Exhibit A-3 Authorizing Resolution • Exhibit A-4 Incumbency Certificate of Lessee • Exhibit A-5 Opinion of Lessee's Counsel • Exhibit A-5 Bank Qualified Designation • Certificate of Insurance • Delivery and Acceptance Certificate • Certificate of Appropriation • Invoicing Procedures Form • NSFF Fitness Program and Contribution Agreement • School Participant Agreement • Community Use Agreement • Sales Agreement • Addendum to NSFF Fitness Program and Contribution Agreement, School Participation Agreement, and Community Use Agreement Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Gifford, Bums, and Wilkerson voted aye; nays, none. Motion carried. Personnel Mr. Friedman moved approval of the following Personnel Agenda, and the addendum: Professional — Certificated • Appointment to Staff - Administrative • Appointments to Staff - Interns • Appointments to Staff - Summer School • Teacher Re -appointments to Staff Classified Staff • Custodial Suspension Addendum Classified Staff • Salary Adjustment — Food Service • IMRF Leave Status — Special Staff • Resignation — Special Staff Mr. Gilford seconded the motion. On Roll Call Lurie, Colleton, Friedman, Bums, Gilford and Wilkerson voted aye; nays, none. Motion carried. Review of Board Elections Mr. Taggart explained the process for reviewing the election returns and called the Board's attention to the unofficial returns of the Board of Education election held on April 1, 2003. Mr. Taggart sald that we do not have the ballot count for three precincts. Mr. Gilford asked that part A of the Abstract of Votes be amended to state that At least 6870 voters requested and received ballots. Mr. Gilford made the motion that the election returns be duly examined and canvassed. Ms. Burns seconded the motion. All members present voted aye; nays, none. Motion carried. Administrators and Student Board member Rob Gartzman assisted Board members as they canvassed the election results. Board members signed the Abstract of Votes, certifying that the Abstract of Votes was made in their presence at a meeting of the Board of Education of Evanston Township High School, District 202, Evanston, Illinois. Following the canvass Ms. Burns moved approval of the Resolution Declaring Results of the Election as follows: BE IT RESOLVED by the Board of Education, District 202, County of Cook, State of Illinois that the returns from the regular election held on the 1st day of 2 April, 2003, in said high school district for the purpose of electing three members of the Board of Education of said district to serve full terms, be and the same are hereby canvassed and the results thereof from the returns of said election are as follows: (Tally of votes included in the permanent minutes) THEREFORE, THE board of Education finds and declares that the following are duly elected members of the Board of Education, each to serve full terms: 1. Jane C. Colleton 2. Mary J. Wilkerson 3. Ross Friedman Passed by the Board of Education of Evanston Township High School District n202 in regular meeting this 4u' day of April 2003. The order of the agenda was changed so that the Oath of office follows the adjournment of Retiring Board. Adioumment of Retihno Board Sine Die Ms. Colleton made the motion of adjournment of Retiring Board Sine Die, Ms. Bums seconded the motion. All Board members present voted aye; nays, none. Motion carried. ' Oath of Office Mr. Taggart administered the Oath of Office to Mr. Colleton, Ms. Wilkerson and Mr. Friedman. Organization of the New Board On roll call Lurie, Colleton, Friedman, Gllford, Burns and Wilkerson answered present. Mr. Miller was absent. Ms. Wilkerson made the motion to have Mr. Taggart preside as temporary chairman for the purpose of electing a president and vice-president. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Taggart declared nominations for the office of President of the Board of Education for a one-year term were in order. Ms. Colleton nominated Ms. Lurie for a one-year term. Mr. Gilford seconded the motion. No additional nominations were made. Mr. Taggart declared the nominations closed. All members voted aye; nays, none. Motion carried. Ms. Lurie was declared the President of the Board of Education for a one-year term. 3 Mr. Taggart declared nominations for the office of Vice -President of the Board of Education for a one-year term were in order. Mr. Friedman nominated Mr. Gilford for a one-year term. Ms. Wilkerson seconded the motion. No additional nominations were made. Mr. Taggart declared the nominations closed. All members voted aye; nays, none. Motion carried. Mr. Gilford was declared the Vice -President of the Board of Education for a one-year term. Ms. Lurie assumed the chair. Ms. Colleton nominated Jeffrey Taggart for a one-year term as secretary. Mr. Friedman seconded the nomination. No additional nominations were made. Ms. Lurie declared the nominations closed. All members present voted aye; nays, none. Motion carried. Mr. Taggart was declared Secretary for the District 202 Board of Education for a one-year term. Mr. Friedman moved that Mr. Taggart be appointed for a one-year term as School Treasurer, his compensation for said duties will be $1,000 added to his base salary. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Gilford, Burns and Wilkerson voted aye; nays, none. Miller absent. Motion carried. Mr. Friedman moved approval of the following resolutions: • Resolution Desionatino Self Workers Compensation Pool Representative and Alternate WHEREAS, the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois is required to by Article V of the Contract and By -Laws School Employees Loss Fund to appoint (1) person to represent that body on the Board of Directors along with another person to serge as an alternate representative when the initial representative is unable to carry out that representative's duties, NOW, THEREFORE BE IT RESOLVED by the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois that the following designated individuals and no others are hereby appointed as representative and alternate to the Board of Directors for the School Employees Loss Fund: Jeffrey Taggart -- Representative Claudia Miller -- Alternate Representative Resolution Ratifvina Act. Contracts. Policies and By -Laws RESOLVED that the Board of Education, District 202, County of Cook, State of Illinois ratify all acts and contracts which remain incomplete or unexecuted, whole or In part; n W BE IT FURTHER RESOLVED that the policies and by-laws of the Board of Education, District 202, County of Cook, State of Illinois be adopted by this Board. of Education Resolution Desiqnatinq Signatory WHEREAS, the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois desires to designate a signatory to deposit and withdraw funds of School DIsbict Number 202, and to sign checks, drafts, orders for the payment of money on deposit and behalf of School District Number 202; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois that the following designated individual and no other Is hereby the authorized signatory for Evanston Township High School District Number 202 upon checks, drafts, and orders for the payment of money in the capacity shows. Jeffrey Taggart — School Treasurer Resolution Regarding Check Slonatures RESOLVED by the Board of Education, District 202, County of Cook, State of Illinois that: All checks drawn on the accounts of School District 202, are to bear the signature of the School Treasurer. All checks drawn on the Petty Cash Account of School District #202 are to bear the signature of the School Treasurer. Authorization for the School Treasurer to sign checks will be a check register signed by the Board Secretary or the President In the absence of the Secretary. This resolution to be in effect as of this date and continues for such time as the present officers hold their respective offices or until modified by the Board of Education. Notice of any change in signatory must be given to the School Treasurer. Resolution Establishina Regular Meeting Dates and Place RESOLVED that the regular meeting dates of the Board of Education, District 202, County of Cook, State of Illinois, be held as listed on the attached Schedule of Board of Education Meetings 2003-04. Resolution Establishing Dates to Review Closed Session Minutes 5 WHEREAS the Open Meetings Act states that "Each public body shall periodically, but no less than semi-annually, meet to review minutes of all closed meetings sessions," BE IT RESOLVED that the Board of Education of Evanston Township High School District #202 will review closed session minutes in accordance with the requirements of the Open Meetings Act during the regular board meeting In December and the second regular board meeting in June. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Friedman, Gllford, Burns and Wilkerson voted aye; nays, none. Miller absent. Motion carried. Review of Student Board Election Results Mr. Taggart presented the results of the election for Student Board Representative for the 2003-04 school year. Mr. Friedman moved approval of the following resolution declaring results of election: BE IT RESOLVED by the Board of Education, District 202, County of Cook, State of Illinois that the returns from the student election held on the V'day of April, 2003, in said high school district for the purpose of electing one student members and one student alternate member of the Board of Education of said district to serve from September 1, 2003 to June 30, 2004, are as follows: Alex Johnson 189 Jamie Smith 170 Mac Durkes 102 THEREFORE, the Board of Education finds and declares that the following are duly elected student members, with the offices as specified below, of the Board of Education, to serve from September 1, 2003 to June 30, 2004: Alex Johnson — Student Member Hoard of Education Jamie Smith — Alternate Member Board of Education The motion was seconded by Mary Wilkerson. All Board members present voted aye; nays, none. Motion carried. At 8:30 a.m. the Board moved to N-112. Plans for Remodelina Exterior West Side of Building Four architecture firms presented plans for remodeling the exterior west side of the building. After hearing all of the presentations the Board said they would like . to receive comments from the ETHS Design Committee and others before they make a decision on this issue. R Adiournment At 10:30 a.m., there being no further business to come before the Board, Ms. Colleton moved and Mr. Friedman seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on April 21, 2003 in the Superintendent`s Office. Margaret Lurie, President . Jeffrey Taggart, Secretary 7 April 21, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll call Ms. Colleton, Mr. Gilford, Ms. Bums, Mr. Friedman and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources and Kim Engel, recording secretary, were also present. At 6:41 a.m., under Sections 2C(1) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Colleton seconded the motion. All members present voted aye: nays, none. Ms. Wilkerson arrived at 7:00 p.m. and Mr. Miller at 7:05 p.m. The Board returned to open session at 7:50 p.m. On roll call Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Bums, Mr. Gartzman, Mr. Friedman and Ms. Lurie answered present. Recognition of Bovs' Basketball Team The Board recognized the ETHS Boys' Varsity Basketball team and their coach Paul Pryma for winning 4t' place in the state finals. This is the first time our basketball team has made it to the Final Four since 1983. Team members were given the ETHS Award of Excellence pin. Mr. Miller moved approval of the minutes of the regular meetings of March 24, 2003 and April 4, 2003. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications There were no written communications Ms. Burns made a motion to change the order of the agenda by acting on the Personnel agenda at this time. Mr. Friedman seconded the motion. All members voted aye, nays, none. Motion carried. Ms. Colleton moved approval of the Personnel Agenda, which included: Professional Resolution Authorizing Tenure Appointments Administrative Appointments to Staff > Teacher Change in Status > Teacher Resignation Addendum Professional Appointments to Staff, Teachers Mr. Miller seconded the motion. On roll call, Colieton, Gilford, Miller, Burns, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Teachers receiving tenure were introduced by their department chairperson and given the opportunity to make a comment to the Board. Dr. Alson introduced two new deans, Cynthia Bumbry and Oscar Hawthorne, and Aviva Tauman, the new Director of Special Education. Superintendent's ReQ Dr. Alson reported on student and staff awards and honors as well as upcoming meetings and events. Pollina The Board Ms. Wilkerson said it was an honor to have been reelected and she looks forward to four more years on the Board. Mr. Friedman acknowledged the departing District 65 Board members and welcomed the new ones. He hopes there will be more Joint Board of Education meetings. He thanked Mr. Miller for his leadership as the Board president and looks forward to working with Ms. Lurie and Mr. Gilford. He enjoyed the meeting with the newly tenured teachers at the dinner this evening. Ms. Bums and Mr. Miller congratulated Mary, Ross and Jane on their reelection. Mr. Miller thanked the Board for allowing him to serve as president for two years. Ms. Colleton said the video about the boys' basketball team was excellent. She saw Fiddler on the Roof and it was fabulous. The orchestra performance with Nancy Gustafson was great. Ms. Lurie thanked the Board for the opportunity to serve as the president. Comments from the Public The following people expressed their view regarding the right of teachers to wear political buttons in class: Bennett Johnson, Anya Cordell, Geoff Cordell, Jordan Lome, Scott Gilbert, Ali Akbari, Nicole Zimmerer, Dale Lehman, Clare Delgado. Curriculum and Administrative Comouter Pilots Ginny Ayers, Vince Julian, Kirk Kezel and lack Rubin reviewed the status of implementing the district's state -mandated Technology Plan and reported on the two Computer in the Classroom pilots that are currently underway. In an 2 attempt to bring the computer to all teachers they have established e-mail accounts for all staff members, mapped the curriculum for technology integration already In practice, developed a checklist of "essential technology skills" for graduating students, and implemented an online 1EP system for Special Education students. Next year teaching technology skills will be focused on students in Cluster, Special Education, Reading and 1 Humanities classes. There were 32 pilot computers installed in classrooms, sixteen were for administrative purposes (e.g., grading, keeping attendance, e-mail) and sixteen were for curricular purposes. Eric Brown and Fern Pollack gave examples of how they have used the computers in class and the impact they have had on students. Based on the results of the surveys and their ability to provide adequate support, a three-year implementation plan to provide a computer for every teacher and an adequate number of video projector carts was tentatively recommended. The estimated cost over three years including extra technician support is $397,800. Additional Information will be sent to Board members and this will be presented as an action item at a future Board meeting. Discussion Reaardino Design of West Side of ETHS Mr. Grbavac reviewed the plans submitted previously and presented models provided by some of the firms as well as their answers to questions. This will be an item on the agenda of the Finance Committee meeting scheduled for May 7. The Board will meet in W-124 and visit the area of the proposed west entrance. Summer Curriculum Proposals Dr. Cooper presented the Summer Curriculum proposals and answered questions by the Board. They will be voted on at the next Board meeting. Board Committee Assignments The Board Committee assignments for 2003-04 were presented. Action Ms. Colleton moved approval of the Bills for the period March 21, 2003, through April 4, 2003 In the amount of one million, two hundred twelve thousand, three hundred sixty-three dollars and sixteen cents ($1,212,363.16) (List of bills 3 approved is on file in the Business Office.) Mr. Miller seconded the motion. On roll call Lurie, Colleton, Miller, Bums and Friedman voted aye; nays, none; absent, Wilkerson and Gilford. Motion carried. Textbook Adootion The request is to delete Child and Adolescent Development, a textbook selection previously approved that is now out of print, and replace it with Children. There will be an additional cost of $200 to the original amount, bringing the total for this text to $4,2.80. Mr. Friedman moved approval of a change in a textbook selection. Ms. Colleton seconded the motion. On roll call Lurie, Colleton, Miller, Bums and Friedman voted aye; nays, none; absent, Wilkerson and Giiford. Motion carried. Consent Aaenda Ms. Burns moved approval of the consent agenda which included: a. Approval to award contract for carpeting to International Floor Covering; Inc. of Arlington Heights, Illinois the lowest responsible bidder meeting specifications in a total base bid of $25,990. b. Approval to award a contract for base bid and alternate 1 to develop the Environmental Education Demonstration Area in the amount of $235,717.70 to Accu-Paving Inc., in Broadview, IL. c. Appointment of Wiiiiamn F. Gurrie & Co., Ltd., Certified Public Accountants, as the firm to complete the annual financial audit for Fiscal Year 2003 for approximately $30,000. Mr. Friedman seconded the motion. On roll call Lurie, Colleton, Miller, Bums and Friedman voted aye; nays, none; absent, Wilkerson and Gilford. Motion carried Adjournment At 11:00 p.m., there being no further business to come before the Board, Ms. Colleton moved and Mr. Miller seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on May 12, 2003 in the Superintendent's Office. 4 May 12, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll call Mr. Gilford, Mr. Miller, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, and Kim Engel, recording secretary, were also present. At 6:41 p.m., under Sections 2C(1) and 2C(2) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. Ms. Bums and Ms. Colleton arrived at 6:45 p.m. The Board returned to open session at 7:40 p.m. On roll call Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Bums, Mr. Gartzman, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Written Communications Written communications were circulated. 5uaerintendent's Reoort Dr. Alson announced awards and honors for faculty, staff and students as well as upcoming meetings and events. He also reported that, due to budget concems, a decision has been made not to start a girls' field hockey team. Comments from the Publiq The order of the agenda was changed to accommodate the number of people who signed up to make Comments from the Public. Dr. Alson said that the policies on academic freedom of faculty and staff have been reviewed by the school attorneys and are available for the public. The following people expressed their opinion regarding wearing political buttons: Samuel Swenson, Kim Hilton, Eliezer Margolis, Geoffrey Codell, Elizabeth Mertic, Anya Cordell, Leslie Walsh, Gabe Huck, Teresa Kubasak, Joan Hickman, Joe Dunn, Dale Lehman, Amy Kipfer, Kathy Fisher and All Akbari. Comments from the Board Mr. Friedman attended the Boosters fundraiser, there was a great turn out and it was a lot of fun. He thanked Mary Wilkerson for her work on the Teacher Appreciation Day celebration. He also attended the Joint Legislative Task Force meeting. Mary Wilkerson appreciated the wonderful comments made by students about their teachers. She also attended the Legislative Task Force meeting, National Honor Society Induction, Boosters Club fundraiser and congratulated the teachers honored. Rob Gartzman thanked the administration for changing the pledge procedure so that students may remain seated. He thinks we should end the button issue and allow teachers to wear buttons. Martha Burns congratulated all the teachers who won awards. She commented to those in the audience who spoke on buttons that we will take their concerns into consideration. Willie Miller thanked everyone for their comments, he said we do hear your concems but are not in a position to respond immediately. Steve Gilford echoed comments of the Board members. He appreciated what people had to say. He attended the kick off for Senior Studies projects. Ms. Colleton congratulated the teachers honored by their students. She attended the Those Who Excel dinner celebration and Arsenic and Old Lace. Ms. Lurie thanked everyone for their comments. Margaret Lurie attended the Health Center Advisory Board meeting and reported that, due to a large budget deficit, the center will begin charging students who can pay a nominal fee. She thanked ETHS alum Josh Reichlin for the basketball video shown at the last meeting and apologized for not thanking him that night. She thought it was the project of a current student. Ms. Lurie introduced Alex Johnson, who will be the Student Board representative next year. Dr. Alson thanked the audience for their comments. For the record he pointed out that teachers have been encouraged to find ways to engage students in discussion about the war in and outside of classroom, through open mike, bulletin boards, teach in, tables with information. No teacher or student has been reprimanded for his or her political views. Counselina Model Implementation Plan One component of Goal 3 is to create an implementation plan for a four-year counseling model in order to build better personalization for each student, to enhance academic planning, and to Improve post -secondary preparation for college and the workplace. Ms. Madden presented the implementation plan developed by the Student Services Department for a 4-year counseling model. - In order to work through certain issues, this plan will be implemented in the 2004-05 school year. Those issues Include aligning the current administrative structure with the new counseling model, accountability regarding counselors, model job descriptions for Student Services personnel that clarify and best utilize the services we offer, and a review of facilities for the new counseling program. Under the new model counselors would have students in two grade levels, sophomores and seniors, freshmen and juniors and follow students through all four years. A new position, Student Achievement Counselor, would work with underachieving freshmen and reclassified 10t'-12ti` graders. Board members were concerned about lowering the caseload to allow counselors more one-on-one time with students. Currently our counselors have 260-280 2 students, professional association's guidelines call for 250 students per counselor. The Board requested clarification on the responsibilities of each staff member (counselors, psychologists, social workers). Board members thanked Ms. Madden and indicated that they have been waiting for a new counseling model for a long time. It will be important to inform parents and students about the change. Class Rank Marilyn Madden, Dottie Coppock, and Denise Brown were asked to investigate the issues of determining grade point average (weighted and/or unweighted GPA}, rank -in -class, and valedictorian. Educators at public and independent schools and colleges nationwide are discussing these issues, in part because of the heightened competition for admission to selective colleges and the stress students and their parents experience while going through the college admission process. During 2002-03 they contr--t:ed counseling and admission professionals at area high schools, selected Minority Student Achievement Network schools, peer high schools nationwide, and colleges and universities. While there are emerging trends in the country, they received conflicting feedback, especially from colleges and universities. They propose continuing research during 2003-04 in the following manner; • Conduct focus groups about the possibility of ranking by deciles and of providing both weighted and unweighted GPAs; • Determine the technological feasibility of making changes to rank and/or GPA; and • Watch closely the results of Deerfield High School's pilot study. Following a discussion everyone agreed that this is a difficult decision to make, different systems benefit different groups of students. The goal Is to try to determine what is the best decision for the largest number of Ei'HS students. The goal is to make a recommendation in the spring of 2004. Induction Program Report Dr. Cooper presented the report on the Induction Program. This program Is designed to provide support to new teachers at EfHS. Renee DeWald served as the part-time coordinator of the program. She focused on aligning the existing supports for teachers new to the district and on beginning to evaluate our Induction Program. The following changes will be In place next year; ETHS 101 will be expanded to 4 days 3 • During staff development B-day time new teachers in the Mentor Program will participate in ETHS 202 • A staff developer will be added to the Physical Education department • A Comprehensive evaluation of the Induction Program will begin • The sense of professional community at ETHS is a concem and will be a focus for further work The Board praised Laura Cooper and those involved in the program for the excellent work they are doing in supporting new teachers. Constitutionally Protected Praver No Child Left Behind 2001 requires that all school districts have a Board policy on "constitutionally protected" prayer. The policy is required in order for a district to receive funds under the Elementary and Secondary Education Act. Revised Board policy Student Rights and Resaonsibilities 825 satisfies the requirement. Mr. Miller moved the policy to the action agenda. Ms. Wilkerson seconded the motion. Mr. Miller moved approval of Student Rights and Resoonsibilities -- 825. Ms. Wilkerson seconded the motion. All members present voted aye; nays, none. Motion carried. ADDroval of Summer Curriculum Proposals Mr. Gilford moved approval of the Summer Curriculum Proposals presented at the May 12, 2003 Board of Education meeting. Mr. Friedman seconded the motion. On roll call Colleton, Gilford, Miller, Burns, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. ADDroval of Course Revision ProDOsal Based on a review of students' test scores and grades it was decided to expand the reading course (graduation requirement on literacy) from one semester to a full year for ninth graders. Because this is a significant course revision, it was requested that the Board vote to approve this course change for September 2003. Incoming ninth grade students and their parents will be notified of the change this spring. Ms. Wilkerson moved approval of the course revision proposal and Mr. Miller seconded the motion. All members present voted aye; nays, none. Motion carried. 4 Bills Mr. Miller moved approval of the Bills for the period April 18, 2003, through May 2, 2003 In the amount of one million, one hundred four housand, two hundred forty-five dollars and eighty-six cents ($1,104,245.86) (List of bills approved is on file in the Business Office.) Mr. Gilford seconded the motion. On roll call Colleton, Gilford, Miller, Bums, Friedman, Wilkerson and Lurie answered aye; nays, none. Motion carried. Consent Agenda Ms. Colleton moved approval of the consent agenda, which included: a) Personnel Professional Staff • Teacher Appointments to Staff • Administrator Retirement Professional Staff -- Nan -Certificated • Administrative Appointment to Staff Classified Staff • Special Staff Reclassification Addendum Classified Staff — • Engineers Negotiated Agreement • Special Staff — Retirement • Special Staff - Release b) A-139 Classroom and Food Service Office Renovation contract to Workmasters, Inc. of DesPlaines, Illinois, the lowest responsible bidder meeting specifications, in the amount of $62,321. c) Approval to Award Contract for Bakery Products to Alpha Baking Company of Chicago, Illinois the lowest responsible bidder meeting specifications in a total of $25,381.39. d) Approval to Award Contract for Dairy Products to Bobs Dairy of Chicago, Illinois, the lowest responsible bidder meeting specifications in a total base bid of $10,218. e) Approval to Award Contract for Vending Machine Items to Chicago Vendor Supply of Chicago, Illinois, the lowest responsible bidder meeting all specifications in a total of $54,671.68. f) Approval of IHSA Membership Resolution for 2003-04 and payment of dues. Mr. Miller seconded the motion. On Roll Call Colleton, Gilford, Miller, Burns, Friedman, Wilkerson, and Lurie, voted aye; nays, none. Motion carried. E C Adjournment At 10:30 p.m., there being no further business to come before the Board, Mr. Miller moved and Mr. Gllford seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on May 27, 2003 in the Superintendent's Office. Margaret Lurie, President Jeffrey Taggart, Secretary 6 KI May 27, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Ms. Colleton, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Ms. ]ones, Director of Human Resources and Ms. Engel, recording secretary, were also present. At 6:35 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Colleton, Miller, Burns, Friedman, Wilkerson and Lurie voted aye: nays, none. (Mr. Gilford arrived at 6:40 p.m. and Dr. Cooper at 6:45 p.m.) The Board returned to open session at 8:10 p.m. On roll call Mr. Gilford, Mr. Miller, Ms. Bums, Mr. Gartzman, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present, Ms. Colleton arrived at 8:15 p.m. Tha Board honored students who placed in Intel, Siemens, Junior Science & Humanities Symposium, JETS, Physics Olympiad, Chemistry Olympiad Finalists and Semifinalists and the WYSE Team, their coaches, and parents. Students were presented with the Award of Excellence pin. ADproval of Minutes Mr. Miller moved that the Board of Education approve the minutes of the regular meetings of April 21, 2003 and May 12, 2003 and the Finance Meetings of March 26, 2003 and May 7, 2003. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. fQundation At 8:25 p.m. the annual meeting of the ETHS Foundation was called to order. The meeting adjourned at 8:30 p.m. Written Communications Written communications were circulated. Superintendent's Report The EiHS girls' track and field team won the state championship, and several Individual state championships. Several state records were broken at the meet. They were coached by Fenton Gunter, this was his fourth state championship. Faculty awards and honors were announced as well as upcoming meetings and events. Polling the Board and Committee ReDorts Ms. Lurie Informed the Board that this will be Rob Gartzman's last Board of Education meeting. Dr. Alson and each Board member thanked him for his contribution to the Board and praised him for being a responsible Board member who always had something to contribute and did a terrific job of representing the student body and wished him well as he begins his college career. Mr. Gartzman thanked the Board for listening to him. All Board members participated in Senior Awards night and reported that it was a wonderful event. Ms. Colleton said that the PTSA sponsored Retirees' Luncheon was delightful. Mr. Miller stated that this is an exciting time of year with many events to attend. He was delighted to attend Prom and is looking forward to graduation. Ms. Bums said this is a good time of year to celebrate with our students. She heard from parents how much they appreciate the After Midnight Boat ride for seniors. Mr. Friedman attended the awards programs for Applied Technology, Evening Academy and the Special Education Bromley Awards as well as the Justin Wynn Soccer award program. Mr. Friedman and Ms. Burns praised Mindy Faber's work with EiHS and New Trier students who put together a documentary studying the traditional rivalry between the two schools. Ms. Wilkerson served on State Representative Julie Hamos's screening committee for the General Assembly Scholarships and attended her first School Improvement Team meeting. Ms. Lurie noted that a large number of graduating seniors will be attending the University of Illinois. She attended the City/School Liaison Committee meeting. Agenda items included a reported increase in violence in Evanston; change In parking restrictions around ETHS and Board members attending Plan Committee meetings. Dr. Alson said that the city representative was not aware of an increase in violence but would provide us with trend data about violence in different areas of the city. Each Board member presented their thoughts on what has become known as the "button issue". They all listened carefully to the speakers who have spoken at previous meetings and appreciate their concern. They do not find this an easy topic as they are all very supportive of free speech. Six of the Board members are in support of the current policy, which they feel presents a reasonable balance between free speech and the obligation schools have to students. One Board member disagrees with the policy. Rob Gartzman is in support of allowing teachers to wear buttons in class and feels that the positive side might be to start a conversation. Comments from the Public Nora O'Connor commented on the EfHS attendance policy. Gerald Adler, Laura Paz, Jeff Simon, Geoff Cordell and Anna Cordell commented on teachers wearing buttons in classrooms. Ms. Colleton noted that the Board listened to comments from the public for one hour. The Information and Action part of the meeting began at 10:00 p.m. Proaosed School Calendars Ms. Martin presented the proposed school calendars for 2003-04, 2004-05, and 2005-06. The joint calendar committee composed of members from District 65 and District 202 reviewed the calendars. Ms. Martin listed changes that were made In the 2003-04 calendar. The calendars will be voted on at the June 9 Board meeting. Ms. Colleton would like to see the Prom weekend shortened. Currently it is over the Memorial Day weekend and she feels students have too much time for partying. Goal One -Common Assessments Dr. Cooper and Dr. Levinson presented the Report on Goal 1: K-12 Standards. All departments have been involved in developing, administering, and scoring common assessments to determine if students are meeting the critical Issues and skills embedded in their K-12 department standards. Dr. Levinson said a computerized data -management system has been developed to store and disaggregate the common -assessment data for use by the school, by departments, and by teachers. Board questions included the question about assessments being used to Improve Individual students' learning by giving them immediate feedback about how well they are doing. Group data will be used to help departments fine tune their curriculum so all students can meet the standards; teachers will receive Individual -student data to help them determine to what extent their students are meeting standards and with whom they need to work additionally to help them master the material. All departments have developed information for teachers about how to "re -teach" material that students might not initially understand. Special Education teachers are using the assessments with their students as teach ing/leaming tools. Common assessments are factored into students' course grades, because they measure mastery of the course curriculum. Dr. Alson thanked the departments for their enormously hard work on common assessments. The Board requested that the departmental common -assessment charts focus on product. Counselina Model Implementation Plan Job Description for the Achievement Counselor Marilyn Madden presented a job description for the new counseling position of Student Achievement Counselor. This person will work Individually with approximately 100 targeted, underachieving freshmen and reclassified students. The Counseling model implementation plan was discussed at the last Board meeting. Following a Board discussion related to caseload, funding and other things, Mr. Miller moved approval of the Four-year Counseling Model Implementation Plan and Job Description. Ms. Wilkerson seconded the motion. On roll call, Colleton, Gifford, Miller, Burns, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carved. MS Technolooy Plan Ms. Wilkerson moved approval of the ETHS Technology Plan, which will provide a computer for every teacher over a four-year period in the amount of approximately $397,800. Mr. Friedman seconded the motion. On roll call, Colleton, Gilford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. West End Design Ms. Wilkerson moved approval of the design by Green Associates for the development and production of contract documents for the west end of the school, with projected construction cost not to exceed $750,000. Mr. Miller seconded the motion. On roll call, Colleton, Gifford, Miller, Bums, Friedman and Lurie voted aye; nays, none. Motion carried. Avoroval of Bills Mr. Miller moved approval of the Bills for the period of May 9, 2003 through May 16, 2003 in the amount of three hundred twenty-nine thousand, one hundred ninety-four dollars and seventy-three ($329,194.73) (List of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call, Colleton, Gifford, Miller, Burns, Friedman, and Lurie voted aye; nays, none; Wilkerson, absent. Motion carried. Mr. Friedman moved approval of the following Consent agenda: a) Personnel Professional - Certificated • Teacher Appointments to Staff • Teacher Summer School Appointments • Teacher Added Dudes • Teacher Retirement • Teacher Resignation Classified Staff • Teacher Aide Reclassifications • Secretarial Added Duties • Food Service — Appointment to Staff • Custodial Retirement • Special Staff Reclassification • Department of Safety Retirement b) Adoption of the Resolution Approving Illinois Institutional Investors Trust as an Investment Option for District 202 c) Approval of Amended Calendar for 2002-03 d) Approval of Gray Avenue Reconstruction Contract to Chicagoland Paving of Lake Zurich, Il, the lowest responsible bidder meeting specifications, in the amount of $616,895.10. e) Approval of the Painting Contract to Mellow Brothers of Wilmette, IL the lowest responsible bidder meeting specifications in a total base bid of $29,999. f) Approval of Membership in High School District Organization of Illinois in the amount of $700. g) Approval of the Summer 2003 Asbestos Abatement Contract to The Luse Companies of Aurora, IL, the lowest responsible bidder meeting specifications, in the amount of $74,197. h) Approval to Award Contract for Scavenger Service to Onyx Waste Services of Evanston, IL the lowest responsible bidder meeting specifications in the amount of $31,900. The estimated pick-up on the 30 yd compactor box would be ninety (90) per school year and the 30 yd open box would be forty (40) times per school year. Ms. Colleton seconded the motion. On roll call, Colleton, Gifford, Miller, Burns, Friedman, and Lurie voted aye; nays, none, Wilkerson absent. Motion carried. At 11:20 p.m., there being no further business to come before the Board, Mr. Miller moved and Ms. Colleton seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on June 9, 2003. All members voted aye; nays, none. Meeting adjourned. June 9, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll Mr. Gilford, Ms. Burns, Mr. Friedman, Ms. Wilkerson and and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources and Kim Engel, recording secretary, were also present At 6:41 p.m., under Sections 2C(1) and 2C(11) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. Ms. Colleton arrived at 7:05 and Mr. Miller at 7:45 p.m. The Board returned to open session at 7:55 p.m. On roll call Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. The Girls' Track team won the state championship this year. Four team members and Coach Gunther were present to be congratulated by the Board of Education. This is the fourth state championship for Coach Gunther. Our team members broke individual relay team record events. Dr. Alson introduced Toya Campbell our Director of Human Resources, Elect. Ms. Campbell expressed her enthusiasm about becoming part of the !_THS team. She will work with Ms. Jones for the 2003.04 school year. Ms. Lurie announced that in order to make sure that the Board has the time and energy to adequately review reports presented to them, the order of the agenda has been changed. The Superintendent's Report, Board Comments and Public Comments will now be at the end of the agenda. School Improvement Team Report Co-chairs Martha Hansen and Kate Todd reported on the activides of the School Improvement Team. Following the reading of Roland Barth's Leaming 6y Heart, IMPS members had discussions regarding "non-discussables." "Non- discussables" include issues of racial bias, discipline, mixed level classes, parental Involvement, and post high school planning. Four subcommittees were formed to address the main priorities for IMPS. They are Climate; Student Achievement; Critical Friends and School Improvement Plan subcommittees. Each subcommittee met regularly and produced meaningful results in their areas. IMPS met with a variety of groups and individuals throughout the year. In these cases, IMPS offered support and served as a sounding board for new ideas and suggestions. Some of those who addressed IMPS this year were: > Raising the Bar, a student -run, middle school support group > Teachers Supporting Students of Color (TSC) > Dorothy Coppock, who presented plans for a new counseling model This summer IMPS members will be reading current literature in education and attending workshops to gather ideas for next year. They will continue to work on the School Improvement Plan and to plan for the final Critical Friends' visit. This Is Ms. Hansen's last year as Chairperson on IMPS, she will be replaced by Margaret Petrof. The dates for the Critical Friends visit will be March 15-17, 2004. They are looking for new parents to join the committee. Participation of more minority parents would be most appreciated. Caribbean Academic Proaram This report Is one of a series of Board reports that are Intended to provide baseline information about special programs and to help the school monitor student progress. Judith Levinson, Director of Testing and Assessment, Kathy Fischer, Coordinator of the program, and Kathy Pino, Chairperson of the department presented the report. CAP provides a variety of services to help students from the English Creole -speaking countries of the Caribbean succeed at ETHS. CAP students showed improvement standardized achievement measures over time in English, mathematics and reading. Gains were greater for students from grade 8 to grade 10. The largest gains were in English and reading, particularly from grade 8 to grade 10. Students showed a decrease In science scores from grade 10 to grade 11. In some analyses, sample size was small and therefore, results should be interpreted with caution. Recommendations were discussed. Two CAP graduates shared their story with the Board. Both men gave full credit to the CAP program for helping them become successful adults. Assignment of one counselor to the students in the program was discussed. Ms. Fischer said it would be very helpful to have one counselor per grade level. Ms. Wilkerson would like to see at least one recommendation implemented from each report the Board hears acted on. It will take some time to work through this report and decide which recommendation(s) will be acted on. Bilinoual Needs Assessment Evaluation ETHS sponsored a request for proposal to gather information on the academic, social, and linguistic needs and current participation levels of District 202 students and their families. The RFP called for an evaluation In two distinct areas: 1) Bilingual education program that serves all students with limited- z English Proficiency (LEP) at ETHS, Including Latino students, and (2) support for all other Latino students at ETHS. The assessment process resulted in a 7- month study, with nearly half of all Latino students and about three -fourths of LEP students participating in the study. The areas of greatest concern for the Bilingual Education program are 1) the quality of Instruction In the content areas, 2) alignment of core courses in Spanish and English instruction and 3) organization and structure of the program. The area of greatest concern around supports for Latino students are 1) low academic performance of many Latino students at the school, and 2) Latino parent/community relations. The outside evaluator, Dr. Abdin Noboa, reviewed the report and highlighted some of the recommendations. An interpreter was available to translate for the presenters. Father Oidershaw stated that he Is very excited to see the progress that has been made and he is looking forward to continuing to find more ways to help our Latino parents become partners. Prevailin4 Waae Resolution Ms. Colleton moved approval of the resolution regarding prevailing rate of wages and approval to publish a newspaper notice as Indicated. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. ADoroval of Bills and Treasurer's Report Mr. Friedman moved approval of the Bills for the period of May 23, 2003 through May 30, 2003 in the amount of four hundred thirty-two thousand, five dollars and eighty cents ($432,005.80) (List of bills approved Is on file in the Business Office.) Ms. Wilkerson seconded the motion. On roll call, Colleton, Gllford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye, nays, none. Motion approved. Ms. Wilkerson moved approval of the Treasurer's Report for April 2003. Mr. Gilford seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Gilford moved approval of 2003-04 Student Fees and Charges as presented at the May 27, 2003 Board meeting. Mr. Friedman seconded the motion. On roll call, Colleton, Gilford, Miller, Burns, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion approved. Mr. Miller moved approval of the consent agenda which included: • Approval of School Calendars for 2003-04, 2004,05, and 2005-06. - • Renewal of dues In the amount of $5,374 for membership for 2003-04: Illinois Association of School Boards Membership 3 Request for approval of Science Lab and Feld House Translucent Panel Contract in the amount of $359,000 to Camosy, Inc., of Waukegan, IL, the lowest responsible bidder meeting specifications. ➢ Approval of contract for the athletic and physical education school towel service to National School Towel Service of Evanston, IL the lowest responsible bidder meeting specifications in a total bid of $24,000. for the first year and $24,000 for the second year. > Personnel Profess/onal Staff > Summer School Appointments to Staff > Teacher Added Duties > Administrator and Teacher Retirements > Teacher Resignation > Resolution Authorizing Notice to Remedy ClasslFed Staff > Teacher Aide Appointment to Staff > Teacher Aide Resignation ➢ Secretarial Leave of Absence > Secretarial Retirement Addendum Professlonal Staff > Appointments to Staff > Added Duties Resignation classified Staff > Request for Leave of Absence > Resignation, Secretarial Mr. Friedman seconded the motion. On roil call, Colleton, Gilford, Miller, Bums, Friedman and Lurie voted aye; nays, none; Wilkerson, absent. Motion approved. Written communications were circulated. 5uoerintendenCs Report Dr. Alson informed the Board that ETHS was rated fourth in the state of Illinois In a Newsweek (June 2, 2003) article. This rating based on the number of Advanced Placement or International Baccalaureate tests taken by all students at a school in 2002 divided by the number of graduating seniors. This year we are honored to have three veterans graduate with the class of 2003. Many teachers told Dr. Alson that last Friday was the best closing day in about 20 years. Thanks to staff members for being present in the halls. Awards and honors and upcoming events were announced. 4 Pollina the Board Mr. Friedman attended the Plan Commission, it was interesting and he will attend the rest of the meetings. Ms. Bums thought that the 2003 Keyis excellent. Mr. Gilford attended the Park School meeting, Spring Sports Awards, the Dining Room. Ms. Colleton attended the Discipline Committee meeting where they discussed the possibility that minority students are being targeted for discipline. Comments from the Public There were no Comments from the Public. Approval of Bills and Treasurer's Report Qoumment At 11:10 p.m., there being no further business to come before the Board, Ms. Colleton moved and Mr. Miller seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on June 23, 2003 In the Superintendent's Office. Margaret Lurie, President Jeffrey Taggart, Secretary July 14, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 5:40 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll call Ms. Colleton, Mr. Gilford, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Ms. Campbell Director, of Human Resources, Elect and Kim Engel, recording secretary, were also present. At 6:41 a.m., under Sections 2C(1) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Colleton seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 7:35 p.m. On roil call Ms. Colleton, Mr. Gilford, Ms. Burns, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Mr. Friedman moved approval of the minutes of the regular meetings of June 23, 2003. Ms. Bums seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications Written communications were circulated. Ms. Colleton made a motion to change the order of the agenda by acting on the Consent agenda at this time. Ms. Wilkerson seconded the motion. All members present voted aye; nays, none. Motion carried. Prior to voting the Board asked questions about the contract for Installation of Cell Phone Antennas on the smoke stack at our power plant. Mr. Al Leho, a private contractor working with T-Mobile was available to answer questions. Following the discussion, with the understanding that the wording will be changed In the contract, the Board members decided to leave this item on the consent agenda. Ms. Colleton moved approval of the Consent Agenda which included: Consent Agenda a) Approval to Award Contract for Installation of Cell Phone Antennas attached to our power plant with T Mobile, in the amount of $1800 monthly. This is a 30-year agreement with the right to terminate the agreement after the seventh year. b) Approval to Award Contract for Corridor Lockers to Interior Steel of Grayslake, IL the lowest responsible bidder meeting specifications in a total bid of $51,200. c) Approval of Budget Amendments, January -June 2003 d) Personnel Professional 5tah`- Certificated Administrative Salaries Teacher Appointments to Staff Teacher Change in Status - Educational > Extra -curricular Resignations Classified Staff Exempt Salaries > Operations Memorandum of Agreement > Operations Change of Position > Special Staff Reclassification > Department of Safety Appointment Addendum Professional Staff — Certificated Appointments to Staff > Added duties > Resignation Mr. Gilford seconded the motion. On roll call CaUeton, Gifford, Burns, Friedman, Wilkerson and Lurie answered aye; nays, none; Miller absent. Motion carried. Attendance Resort Ms. Madden presented the Attendance report. The current Attendance Policy was established in 1996-97 to ensure that all students and their parents understand the importance of attending school on a regular basis and being on time for class. At that time, the administration and faculty believed that closer monitoring and evaluation of the Attendance Policy was needed to improve ADA. In addition, staff believed that improved attendance would also improve academics and hallway discipline. There were concerns from administration and faculty that the Attendance policy was being abused by the acceptable valid absences, i.e., parental (excused) absences. This procedure was used to "avoid class work" (e.g., sleeping in late, missed buses) or for personal reasons. Over a period of time, "excused" absences had become as chronic and habitual as unexcused absences. This year Ms. Madden chaired a committee formed to review and improve attendance. Even though great progress has been made they are working on ways to do a better job. The following items are proposed to improve the Attendance Policy and student attendance: • Target repeat offenders for stronger intervention practices. • Review data on classes most affected by NC's: periods 1, 10 and lunch periods (5, 6 and 7) • Improve communication among the student's counselor, Homebase Facilitator, and classroom teachers. • Foster closer collaboration and monitoring of "Attendance Contracts" by counselors and Homebase Facilitators, to improve interventions for students and follow-up on excessive absences. • Better explanation of the Attendance Policy to parents to inform them what the District hopes to accomplish. • Emphasize to parents the importance of how they should use the school calendar to plan appointments and college visits. • Inform all the stakeholders about the correlation of student attendance to student achievement. Some questions from Board members related to students arriving late to class and being sent to the Tardy Center, making up class work when absent, parent notification, number of absences, and number of students involved in the NC process. Ms. Madden will do more research, which will include identifying who the students are who receive NCs, better communication with Homebase teachers and parents and student contracts. Goals Dr. Alson presented the revised goals, including the goal related to the budget. Board members would like to see action plans in order to follow Implementation and progress of each goal. Mr. Wilkerson moved approval of the goals for 2003-04. Mr. Gilford seconded the motion. All members present voted aye; nays, none. Motion carried. Dr. Taggart reported that the Tentative Budget for 2003-04 is not balanced. Expenditures in the operating funds (ED and OM and Transportation) will exceed revenue by $1,307,603. The Board's goal of a balanced budget was not achieved because District revenues are restricted by tax caps and continue to Increase more slowly than District expenses during this period of very low Inflation. Ms. Wilkerson made the motion to accept the Tentative Budget for 2003-04, approve the date of the Budget Hearing, and authorize the publication of the legal notice. Notice of Public Hearing — Notice Is Hereby Given by the Board of Education of School District No. 202 in the County of Cook, State of Illinois, that a Tentative _ Budget of said school district for the fiscal year beginning July 1, 2003, will be on 3 file and conveniently available to public inspection at the Evanston Township High School Business Office from and after 8:00 a.m. on July 25t', 2003, at 1600 Dodge Avenue, Evanston, Illinois in this School District No. 202. Notice is Hereby Further Given that a public hearing on said budget will be held at 7:30 p.m. on September 8 h, 2003 in room N112 at Evanston Township High School, 1600 Dodge Avenue, Evanston, Illinois in this School District No. 202. Ms. Colleton seconded the motion. On roll call Colleton, Gifford, Bums, Friedeman, Wilkerson and Lurie voted aye; nays, none; Miller absent. The motions were approved. Tentative Park School Budget Ms. Colleton moved approval of the Tentative Park School Budget for the 2003- 04 school year. Mr. Friedman seconded the motion. On roll call Colleton, Gifford, Burns, Friedman, Wilkerson and Lurie voted aye; nays, none; Miller - absent. The motion was approved. PRI Ms. Wilkerson moved approval of the Bills for the period June 20, 2003, through June 25, 2003 in the amount of eight hundred twenty eight thousand, three hundred seventy-two dollars and seventy-seven cents ($828,372.77) (List of bills approved Is on file in the Business Office.) Ms. Colleton seconded the motion. On roll call Colleton, Gifford, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none; Miller absent. The motion was approved. Superintendent`s Reoort Dr. Alson reported on student and staff awards and honors as well as upcoming meetings and events. Pollina The Board Mr. Friedman attended the Legislative Task Force meeting. There will be a convention in Springfield to learn more about legislative matters. Ms. Colleton attended the a of July parade, she was proud of the many people from EFHS who participated. Comments from the Public There were no comments from the public. ld August 18, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 5:35 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Mr. Gilford, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Laura Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources and Ms. Engel, recording secretary, were also present. At 6:35 p.m., under Sections 2C(1), 2C(2), 2C(5) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Gilford, Burns, Friedman, Wilkerson and Lurie voted aye: nays, none. (Ms. Colieton arrived at 6:40 p.m. and Mr. Miller at 7:00 p.m.) The Board returned to open session at 8:00 p.m. On roll call Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Burns, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present Dr. Alson acknowledged the sad passing of John Brinkworth. John had recently retired as the chair of the PE/Health Department. Among other things John was Instrumental in developing our Adventure Ed class. He was the National president of the High School Gymnasium program, a scout leader, a devoted husband and father. John fought a courageous battle with cancer. He was a good spirited person who will be missed. ADDroval of Minutes Mr. Friedman moved approval of the minutes of the Board of Education meeting of July 14, 2003 and the Finance meetings of July 9, 2003 and August 13, 2003. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications Written communications were circulated. Eligibility Reoort Dr. Alson introduced John Riehle and Janet Webb who presented the Athletic Academic Probation Pilot Proposal. In this proposal they are asking permission to move forward and create a plan where a student who does not meet our athletic eligibility requirement gets a second change. They want to form a committee that would develop the proposal. Any plan proposed to the Board would incorporate the following principles: Only freshmen and sophomores are eligible for the program This is a one-time only plan > Students must have a minimum 1.70 GPA to be eiiaible for the program This would be a pilot program to be tried for one school year. A study would be designed to test and evaluate its effectiveness. Board members were very enthusiastic about this proposal. Recognizing the importance of athletics and extracurricular activities to students, Board members know it is important to help students retain their eligibility. They are all proud of our high standard of a 2.0 GPA for participation in activities and know that most students push to achieve that standard. However, they are in favor of finding a way to help those who slip. Ms. Lurie was on the original committee that raised the required GPA to 2.0 She expressed concern that we not lower the GPA. Ms. Wilkerson moved approval of the request to form a committee to study the Academic Probation Pilot Proposal and asked that they report to the Board In November with possible implementation for the second semester of this year. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Wilkerson, Mr. Miller and Ms. Burns expressed Interest in participating on the committee. Dates for Finance Committee Meetinas for 2003-04 Dr. Taggart presented the dates for the Finance Committee meetings for the 2003-04 school year. ConsentAaenda Ms. Colleton moved approval of the consent agenda which Included: An intergovernmental agreement to allow the ETHS Food Service Program to furnish meals in bulk to eleven elementary schools In the Evanston -Skokie District 65 for the 2003-04 school year. Based on an anticipated participation rate of approximately 2,100 meals per day, the estimated revenue to be generated by this agreement is $436,000. 9 Approval of membership in ED-RED for 2003-04 and payment of annual dues of $3,945. TRANSFER OF MONEY EARNED AS INTEREST IN THE WORKING CASH FUND WHEREAS, the School Code of Illinois provides that monies earned as interest from the investment of the Working Cash Fund shall be transferred to the Educational Fund, Transportation Fund, or the Operations and Maintenance Fund upon the authority of the school board by separate resolution directing the school treasurer to make such transfer; and WHEREAS, the Board of Education has determined that the earned interest shall be transferred to the Educational Fund of Evanston Township High School District #202 to meet ordinary and necessary disbursements for salaries and other school purposes; NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to transfer earned interest of S (1,650.38) from the Working Cash Fund to the Educational Fund. RESOLUTION TO TRANSFER FUNDS FROM WORKING CASH FUND TO EDUCATIONAL FUND WHEREAS, funds amounting to $2,000,000 are needed in the Educational Fund of School District Number 202, Cook County, Illinois to meet ordinary and necessary disbursements for salaries and other school purposes: and WHEREAS, such transfer to the Educational Fund is in anticipation of the taxes levied for the Educational Fund for the year 2002; and WHEREAS, the Board of Education estimates that $35,910,748 will be extended for the year 2002 by the County Cleric of Cook County for the Educational Fund; and WHEREAS, the Board of Education has issued no warrants in anticipation of the collection of taxes for the year 2002; and WHEREAS, the Board of Education has heretofore transferred $0.00 to the Educational Fund in anticipation of collection of taxes for the year 2002: NOW THEREFORE BE IT RESOLVED, by the Board of Education of School District 202, Cook County, Illinois that the School Treasurer be directed to transfer as a loan an amount not to exceed $2,000,000 from the Working Cash Fund to the Educational Fund in anticipation of taxes levied for the Educational Fund for the year 2002, and said School Treasurer be directed to repay such transfer to the Working Cash Fund as and when said School Treasurer receives 2002 tax collections from the County Treasurer. > RESOLUTION MONEY EARNED AS INTEREST IN THE FIRE PREVENTION FUND WHEREAS, the School Code of Illinois rovides that the board shall determine by resolution whether the interest earned on proceeds from the sale of bonds for fire prevention, life safety, and energy conservation is to be used for the purposes for which the bonds were issued or for payment of principal indebtedness and interest on those bands; and WHEREAS, the Board of Education has determined that the earned interest on such bond proceeds shall be used for the purposes for which the bonds were issued, NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to retain the earned interest of $16,195.29 in the Fire Prevention Fund for Fiscal Year 2003. > Approval to award student transportation contracts to the lowest responsible bidder in each transportation area meeting specifications as follows: Best Taxi of Evanston, IL. — cooperative Ed., In -District Special Ed. And Out of District Special Ed. Allways Medical Carriers of Northbrook, IL — Handicap Accessibility Chicago School Transit of Chicago, IL — Feld Trips and Special Ed. Athletic Events > Personnel Professional5taff > Athlebc Appointments to Staff > Extra -Curricular Appointments to Staff Teacher Changes in Status - Added Duties Classified Staff Food Service Resignation Custodial Change in Duties > Special Staff Retirements Addendum Professional Staff Change in Status — Educational Classl&ad Staff— Operations > Request for Leave of Absence — Educational Mr. Miller seconded the motion. On roil call, Colleton, Gilford, Miller, Burns, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Approval of Bills Mr. Friedman moved approval of the Bills for the period of July 3, 2003 through August 1, 2003 in the amount of one million, nine hundred thirty-five thousand, five hundred ninety-two dollars and fifty-two ($1,935,592.52) (List of bills approved is on file In the Business Office.) Ms. Colleton seconded the motion. On roll call, Colleton, Gilford, Miller, Burns, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Treasurer's Reports Ms. Wilkerson moved approval for the Treasurer's Reports for June and July of 2003. Ms. Colleton seconded the motion. All members present votes aye; nays, none. Motion carried. Superintendent's Reoort Dr. Cooper has been asked to join a institute called the Anti -Racist CEO Institute. They will work to heighten awareness of institutionalized racism and develop effective strategies to close the racial achievement in school and communities. Senior Michael Eisenstein attended the National Young Leaders Conference In Washington, D.C. Upcoming events were announced. Pollina the Board and Committee Reports Ms. Colleton attended the culminating dinner for the I Have A Dream students. This program started when the students were in the third grade, they have just graduated from college. Mr. Miller asked if we were able to Identify any students who qualify for a full scholarship to Central State University in Wilberforce, Ohio. When the counselors return on Wednesday they will try to find a student to recommend. Ms. Burns is looking forward to the 2003-04 school year. Mr. Friedman participated in the city of Evanston's Hispanic Leadership Seminar. He represented the Board, made a presentation and fielded questions about the role/responsibilities of a Board member. Mr. Friedman asked if we expect to see changes in the attendance policy this year. Dr. Alson said there that the review of the attendance policy is ongoing. Ms. Madden suggested 5-6 areas that we will focus on this year. Ms. Wilkerson wants to be sure that the Board and administration continue to be proactJve and remain fiscally responsible. Dr. Taggart stated that budget planning will begin In September for the 04-05 school year. The early start will allow the Board extra time to make decisions regarding budget reductions. Ms. Colleton thanked Dr. Taggart for the FrAB Information. Comments from the Public There were no comments from the public. At 9:00 p.m., there being no further business to come before the Board, Mr. Miller moved and Mr. Gilford seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on September 8, 2003. All members voted aye; nays, none. Meeting adjourned. Margaret Lurie, President Jeffrey Taggart, Secretary September 8, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Ms. Campbell, Director of Human Resources Elect, and Ms. Engel, recording secretary, were also present. At 6:36 p.m., under Sections 2C(1) and 2C(5) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. On roll call Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Taggart administered the Oath of Office to Alex Johnson, the new student member of the Board of Education. The Board and administrators welcomed Alex to the Board. Mr. Miller moved approval of the minutes of the regular meeting of August 18, 2003. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion approved. There were no written communications. Budget Hearing Dr. Taggart conducted the hearing. The Budget for 2003-04 is not balanced. Expenditures In the operating funds will exceed revenue by $1,557,158. The Board's goal of a balanced budget was not achieved because District revenues are restricted by tax caps and continue to increase more slowly than District expenses during this period of very low inflation. The increase in the 2003 levy is restricted to 2.4%. The fact that we have a deficit budget does not mean that the District is in desperate financial condition. The audit conducted this summer shows that we are beginning the 2003-04 school year with approximately twenty-eight million dollars in reserve. Dr. Taggart was advised by our bond consultants that this deficit will probably not affect how others view the District's financial condition. The bond consultants indicated that the planful way the Board is approaching this deficit and the vibrancy of the Evanston economy will be viewed very favorably by Moody's. In February 2003 the Board began discussing and considering options for the 2003-04 Budget. UItimately they chose to spend revenues from other funds in addition to reserves in the educational fund. In addition, the Board has been proactive in a number of areas to begin to address possible future deficits. Ms. Colleton moved approval of the Resolution to Accept Certification of Publication of Notice of Public Hearing. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Dr. Taggart presented the budget. Ms. Lurie called for a public hearing. Evanston resident Boris Furman presented the Board with a number of questions related to the budget, many of which were answered by Dr. Taggart's opening remarks. Mr. Furman's other questions will be answered by Dr. Taggart at another time. Jane Colleton thanked Mr. Furman for his interest in the budget. Mr. Friedman thanked Dr. Taggart for skillfully crafting a good budget during a difficult time. Ms. Lurie closed the Budget Hearing. Travel Waiver Release Form Ms. Martin presented the Travel Waiver Release Form that parents will have to sign prior to their students participation in a trip. It complies all the previous forms regarding medical needs, behavior situations and cancellation policies. Once approved this document will be reviewed by sponsors with the parents at Informational meetings and their signatures will be required as soon as a commitment is made to participate on a trip. This form was created in consultation with our attorney. Following a discussion it was agreed that the administration will make decisions regarding which trips should be approved and provide the Board with a list of those trips. There must be a clause In all contracts, clearly stating that the trip could be cancelled by the administration and, if so, parents could lose all of their money. Personnel Ms. Wilkerson moved approval of the following Personnel Agenda: Professional Staff > Appointment to Staff Extra -curricular Appointments to Staff Teacher Changes in Status - Educational Teacher Change in Status -- Added Duties Teacher - Change in Position ➢ Teacher - Release Classified Staff D Teacher Aide Appointments to Staff 2 Mr. Miller seconded the motion. On roll call, Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie voted aye; nays, none. Motion carried. ADDroval of Bills Ms. Colleton noted that pages 7 and 8 of the bills packet are blank. Dr. Taggart suggested that the Bills be approved minus pages 7 and 8. Mr. Friedman moved approval of the Bills for the period of August 8, 2003 through August 29, 2003 minus pages 7 and 8, in the amount of eight hundred twenty-five thousand, three hundred ninety-nine dollars and sixty-nine cents ($825,399.69) (Ust of bills approved is on file in the Business Office.) Mr. Miller seconded the motion. On roll call, Colleton, Gilford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Budget Amendments FY03 Mr. Miller moved that the Budget Amendments FY03, EY001 through EY007 be approved. Mr. Gilford seconded the motion. On roll call, Colleton, Gilford, Miller, i Bums, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Superintendent's Report Dr. Alson thanked the entire faculty and staff for a very smooth opening of school, the best in 10 years. We welcomed 67 new staff, of those there were 33 new teachers, 7 interns and 4 administrators. Awards and honors and upcoming events were announced. Pollino the Board Ms. Colleton and Ms. Wilkerson attended the August School improvement Team meeting. The agenda for this year includes the Critical Friends visit, student achievement, survey of parents and students, post high school opportunities other than college. Ms. Wilkerson suggested that there be an interactive site on the IMPS section of the ETHS Web page allowing parents to share their concerns. Alex Johnson is a little sad to return to school, but felt the opening went well. He is excited about the opportunity to be the student representative to the Board of Education. Ms. Burns heard that the mail in registration was excellent. Parents have also called to say that the back drive is lovely. She Inquired about eliminating parents parking in the drive while they wait for their students. Mr. Miller likes the back drive and athletic fields, congratulations to Steve Grbavac on a good job. Mr. Miller complimented Dr. Taggart on an excellent job of handling hard budget questions. This Board has taken their fiscal responsibility more seriously that previous Boards. Mr. Gilford stated that 3 all of the questions asked by Mr. Furman have been discussed in detail and at length by the Board at Finance meetings. Mr. Gilford said it was a privilege to participate in the opening day program. He was impressed with all the new staff and enjoyed hearing their introductions by mentors. What was said indicates we have great teachers and a fantastic group of people working here. Ms. Colleton commented that the staff development book is really good. She has received positive feedback from people about the proposed eligibility support for students not always able to maintain a 2.0 GPA. However, everyone feels it is important to maintain our standards. Ms. Lurie thanked Dr. Taggart for his work on the budget. Ms. Lurie agreed with Mr. Miller and Mr. Gilford that this Board has been more Informed on all budget matters than previous Boards. Comments from the Public There were no Comments from the Public. Adjournment At 9:10 p.m., there being no further business to come before the Board, Ms. Colleton moved and Mr. Friedman seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on September 22, 2003 In the Superintendent's Office. Margaret Lurie, President Jeffrey Taggart, Secretary 4 September 22, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. On roll call Ms. Colleton, Ms. Burns, Mr. Friedman, Ms. Wilkerson, and Ms. Lurie answered present. Also present, Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Prindpal, Ms. Jones, Director of Human Resources, Mr. Grbavac, Director of Operations and Purchasing and Ms. Engel, Recording Secretary. Mr. Gilford and Mr. Miller were absent. At 6:36 p.m. Ms. Lurie made the motion to move to Closed Session, under Sections 2C(1), and 2C(2) of the Open Meetings Act. Ms. Wilkerson seconded the motion. All members present voted aye; nays, none. Motion carried. At 7:50 p.m. Ms. Lurie called the regular meeting to order. On roll call Ms. Colleton, Ms. Burns, Mr. Friedman, Mr. Johnson, Ms. Wilkerson and Ms. Lurie answered present. Mr. Friedman moved that the Board of Education approve the minutes of the regular meeting of September 8, 2003. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated 1 in4 the Board Ms. Wilkerson attended the football game and found it very exciting. Mr. Johnson participated in the Civility exercises. Ms. Bums commented that the bathrooms look very fresh and clean. Mr. Friedman attended a recent Ed -Red meeting and reported on upcoming meetings concerning tax caps. Reoort on Summer Curriculum and School Improvement Proiects Dr. Cooper began by defining the terms standards, benchmark and common assessment. Following Board questions English Department Chair Judith Ruhana thanked the Board for allowing teachers time to plan for the implementation of the Literacy Graduation Requirement. Teams of English, reading, and history teachers have been formed to teach the new Freshman and Sophomore Humanities Enriched program which supports students who need the most help acquiring literacy and study skills. Teachers explained how each component works. History Department Chair Jennifer Fisher-Isquierdo and history teachers Chip Brady and Chala Holland reported on the Benchmark Activities for freshman history classes. They explained DBQs and the new materials developed over the summer for freshmen and their humanities/history teachers. Judith Ruhana presented for English teacher Clare Georgantas on the ACT Test Preparation in Content Areas. Ms. Georgantas along with a math, science and history teacher developed materials to help teachers integrate ACT TestPrep formats and strategies across the curriculum to give students practice in taking standardized tests. A Board discussion followed each presentation. Mr. Friedman moved approval of the following resolution: Whereas, the Board of Education of Evanston Township High School District Number 202, County of Cook, State of Illinois, caused to be prepared in tentative form a budget, and the Secretary of this Board has made the same conveniently available to public inspection for at least thirty days prior to final action thereon; And whereas a public hearing was held as to such budget on the 8t' day of September 2003 notice of said hearing was given at least thirty days prior thereto as required by law, and all other legal requirements have been complied with: Now, Therefore, be it resolved by the Board of Education of said district as follows: Section 1: that the fiscal year of this School District be and the same hereby is fixed and declared to be beginning July 1, 2003 and ending June 30, 2004. Section 2: That the following budget containing an estimate of amounts available in each Fund, separately, and of expenditures from each be and the same is hereby adopted as the budget of this school district for said fiscal year. Ms. Wilkerson seconded the motion. Wilkerson and Lurie voted aye; nays, Travel Waiver Release Form On roll call Colleton, Bums, Friedman, none. Motion carried. Ms. Martin presented a travel waiver release form for all parents to sign before they participate in EfHS sponsored foreign travel. Once approved this document will be reviewed with parents as soon as a commitment is made to participate on a trip. Mr. Friedman moved approval of the Travel Waiver Release form. Ms. Bums seconded the motion. All Board members present voted aye; nays, none. Motion carried. PTAB Intervention Resolution Ms. Colleton moved approval of the following Resolution Authorizing Intervention In Proceedings before the State of Illinois Property Tax Appeal Board. Whereas, an owner or manager of a parcel or parcels of real property located within the boundaries of the State of Illinois has the right to file an appeal challenging the assessed value of the parcel or parcels of real property with the State of Illinois Property Tax Appeal Board ("PTAB"D; and Whereas, an appeal before the PTAB seeks a reduction In the assessed value of the parcel or parcels; and Whereas, a reduction in the assessed value of a parcel or parcels granted by the PTAB will lead to the Issuance of a real estate tax refund from the Board of Education of Evanston Township High School District 202 ("Board"}; and Whereas, the number of such appeals has been Increasing in terms of both the absolute number of appeals filed and the total dollar amount of assessed valuation reductions sought; and Whereas.. a taxing district has the right to intervene in proceedings before the PTAB in order to protect the taxing district's revenue interest In the assessed value of a parcel or parcels; and Whereas, the time period during which a taxing district may Intervene is only 30 days after the taxing district's receipt, from the Cook County Board of Review, of notice of the filing of an appeal by an owner or manager of a parcel or parcels of real property; and 'q Whereas, the Board has determined that it is necessary, desirable, advantageous, and in the public interest to defend the Board's real property tax base by Intervening in PTAB appeals filed on parcels within the boundaries of the Board. NOW THEREFORE, BE IT HEREBY RESOLVED, by the Board of Education of Evanston Township High School District 202, Cook County, Illinois, as follows: 1. The Board finds that all of the recitals contained above are true and correct, and that the same are hereby incorporated herein by reference. 2. The Board hereby authorizes Franczek Sullivan P.C., as its legal representative, to: a) file a Request to Intervene in Appeal Proceedings in all 2002 and 2003 assessment -year appeals filed at the PTAB for which the Board receives notice from the Cook County Board of Review, and b) represent the Board's interests in those proceedings. 3. All motions and resolutions or parts thereof in conflict with the provisions of this Resolution are, to the extent of such conflict, hereby repealed. 4. If any section, paragraph, clause, or provision of this Resolution shall be held invalid, the invalidity of such section, paragraph, clause, or provision shall not affect any of the other sections, paragraphs, clauses, or provisions of this Resolution. 5. This resolution shall be in force and effect upon its adoption. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Park School Budget Dr. Taggart presented the FY 2003-04 Park School Budget. Mr. Friedman moved approval of the Park School Budget for 2003-04 as presented. Ms. Bums seconded the motion. On roll call Colleton, Bums, Friedman and Lurie voted aye; nays, none. Motion carried. PRIF Dr. Taggart explained that the bills were presented In two packets. The first represents the pages that were omitted from the September 8, 2003 packet; Mr. Friedman moved approval of the Bills for August 22, 2003, in the amount of six hundred fifty-nine thousand, four hundred eleven dollars and sic cents ($659,411.06); and for the Bills for the period of September 5, 2003 through September 12, 2003 in the amount of one million four hundred fifty thousand, two hundred forty-six dollars and seventy-four cents ($1,450,246.74.) (List of bills approved is on file in the Business Office.) Ms. Colleton seconded the motion. On roll call Colleton, Bums, Friedman and Lurie answered aye; nays, none. Motion carried. Consent Aaenda Ms. Colleton moved approval of the consent agenda which included: > Approval of Application for Recognition of Schools for 2003-04 > Personnel Professional5taff a. Appointment of Substitute Cadre b. Extra -Curricular Appointments c. Teacher Changes in Status - Educational d. Teacher Changes in Status - Added Duties e. Teacher requests for Maternity Leave classified Staff a. Food Service Negotiated Agreement Addendum classified Staff — Exempt a. Appointment to Staff Mr. Friedman seconded the motion. On roil call Colleton, Burns, Friedman and Lurie voted aye; nays, none. Motion carried. 5uoerintendent's Resort Dr. Aison announced awards and honors received by students, teachers and administrators and upcoming events. Comments from the Public Nora O'Connor, a parent, spoke about the attendance policy. At 9:55 p.m., there being no further business to come before the Board, Mr. Friedman moved and Ms. Colleton seconded a motion to adjourn. The next meeting will begin at 7:30 p.m on October 14, 2003 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. Margaret Lurie, President Jeffrey Taggart, Secretary October 14, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll call Ms. Colleton, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Ms. Campbell, Director of Human Resources Elect and Ms. Engel, recording secretary, were also present. At 6:36 p.m., under Sections 2C(1), 2C(2) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to dose the meeting. Ms. Colleton seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 7:45 p.m. Ms. Wilkerson left the meeting at the end of the Executive Session. On roil call Ms. Colleton, Ms. Bums, Mr. Friedman, and Ms. Lurie answered present. Mr. Friedman roved approval of the minutes of the regular meetings of September 22, 2003 and the Finance minutes of September 10, 2003 and October 1, 2003. Ms. Bums seconded the motion. All members present voted aye; nays, none. Motion carried. Mr. Gilford arrived at 7:55 p.m. Written Communications Written communications were circulated. ODenina School Resort Vince Julian and Kirk Kezel presented the changes, trends and pattems, which have occurred over the past five years. The 2003-04 enrollment in day school dropped to 3058 following four years of Increases. Ethnic distribution in day school remains fairly consistent with a slight Increase in Hispanics. The demographics are: White, 48%; Black, 38.9%; Native American, 0% (although there are two Native American students); Asian, 2.1%; Hispanic, 8.5%; and Multiracial, 2.4%. Enrollment in Evening Academy has increased to 60 this year from 50 In 2002-03. Beginning this year, the state now defines Evening Academy students as day -school students since they start school earlier in the day. Special Education students in Off Campus Placement have decreased to 67 from a total of 72 in 2002-03. Academic Achievement Report Dr. Judith Levinson, Research Director, reported on the Prairie State Achievement Exam, SAT, Advanced Placement tests, and the Explore-PLAN-PSAT ACT longitudinal testing program we use to measure student progress from 8�h grade to 11t'/12t' grades. Generally ETHS students' scores are above state and national levels and show a slight increase over time. Since scores are broken down by grade level, race and gender, it is easy to follow how students in different groups are doing. The longitudinal tests results are of particular Interest since they show how groups of students are doing over time. Board members appreciated the huge amount of data presented. Their questions focused on the disparity in scores between students who take a core curriculum and those who don't and how that relates to the achievement gap; how the administration can help the Board better understand how to use the data to improve student achievement; identifying the barriers to learning for "low-income" students and determining what to do to boost their achievement; the continued need to make juniors aware of taking both days of the Prairie State Exam seriously; and the significance of a drop in EXPLORE scores of last year's 8t' graders. Dr. Alson noted that taking a rigorous core curriculum is a key to Improved achievement for all students, especially those of color. He agreed with Board members comments that more intense discussion must be held about the current delivery of services if they only result in minor gains In student learning. Superintendent's Annual Report Dr. Alson thanked Dr. Levinson and Ms. Mlehls for their work in developing the new, two-part format for the annual reporL The first part is designed to provide a brief overview of school year 2002-03 for the community. It Includes the district's 2002-03 goals as well as important demographic information about enrollments, attendance, dropout rate, graduation rate, academic performance and financials. It also includes student and faculty awards and honors for the year. The second part is a supplement to the annual report. It includes a detailed description of the district's accomplishments relative to the three district goals: r Align assessment, instruction and curriculum with the K-12 standards in every department. Examine and improve student support structures to ensure that students at all performance levels are able to meet high academic standards. 2 Build personalized connections as a means to address the needs of all students, In particular the disengaged students. It also includes a compilation of key indicators of school performance and hiring practices such as special education statistics, enrollment projections, student participation in athletics and fine arts, academic progress, and staffing patterns. Some of the information was included in other reports to the Board of Education while other information has not been presented in previous documents. The value of the supplement is that it serves as a record of pertinent information about school year 2002-2003 as well as a source of prior year comparison data. The annual report will be on the agenda for two more meetings. Mr. Gifford moved approval of the Bills for the period September 19, 2003, through October 30, 2003 in the amount of one million five hundred thirty two thousand, eight hundred six dollars and fifty-nine cents ($1,532,806.59). (Usk of bills approved is on file In the Business Office.) Ms. Colleton seconded the motion. On roll call Colleton, Gifford, Bums, Friedman and Lurie voted aye; nays, none; Miller and Wilkerson, absent. The motion was approved. Personnel Ms. Colleton moved approval of the Personnel agenda and addendum: Professional a. Extra -Curricular Appointments b. Teacher Changes in Status - Educational c. Teacher resignation Classified a. Custodial Change of Duties b. Custodial Resignation c. Special Staff Change in Status d. Department of Safety Appointment to Staff Addendum a. Teacher Resignation Suoerintendent's Report Congratulations to school board member Willie Miller on being named one of the 2003 Chicago United Business leaders of Color. ETHS has received a federal Teaching American History grant for over $962,000 to fund a three-year professional development program for middle and high-school American history 3 teachers. Chip Brady, Paula Frohman, William Corrin, John Diamond and Claudia Miller submitted the grant. Other student and staff awards and honors as well as upcoming meetings and events were announced. Polling The Board Ms. Bums thanked the Human Resources Department and District 65 for attending the community job fair. The tum out was fantastic, 1,071 people attended. She received an inquiry about the possibility of ErHS helping with the cost of the PomKits trip to a competition in Florida. Ms. Martin explained that EfHS does pay for all trips to competitions sponsored by IHSA. The Boosters Club is helping with this trip; other sources are the Unterman Fund and possibly the ErHS Foundation. Ms. Bums suggested that information about possible foreign travel be given to all parents at the beginning of each school year. Mr. Friedman attended the Legislative Task Force meeting, a reception for the new minister at Second Baptist Church and the recent PTSA meeting. He also expressed concern about the parent -notification step by teachers that has been removed from the attendance procedures part of the ip IQ. Alex Johnson attended the public forum held by the CTA regarding new bus routes. Mr. Gilford presented a summary of the areas ED RED is focusing on. Ms. Colleton attended the School Improvement Team meeting and was a guest speaker at St. Marrs Young at Heart luncheon. Comments from the Public There were no comments from the public. Adioumment At 9:35 p.m., there being no further business to come before the Board, Ms. Colleton moved and Mr. Friedman seconded a motion to adjoum. The motion was unanimously approved. Meeting adjoumed. The next meeting will begin at 6:30 p.m. on October 27, 2003 in the Superintendent's Office. Margaret Lurie, President .Jeffrey Taggart, Secretary 4 October 27, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll Ms. Colleton, Ms. Burns, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Ms. Campbell, Director of Human Resources Elect, and Ms. Engel, recording secretary, were also present. At 6:41 p.m., under Sons 2C(1), 2C(2) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. Mr. Miller arrived at 7:00 p.m. Mr. Giiford was absent. At 7:40 p.m. the Board returned to open session. On roll call Ms. Colleton, Mr. Miller, Ms. Bums, Mr. Friedman, Mr. Johnson, Ms. Wilkerson and Ms. Lurie answered present. Ms. Colleton moved approval of the minutes of the regular meeting of October 141 2003. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion approved. Written communications were circulated. Bilingual Evaluation Plan World Languages department chair Kathy Pino, Bilingual Coordinator Stella Gonzalez, and ESL teachers Patti Payne and Aliette Marcelin presented the Bilingual Action Plan for 2003-04. This plan, focusing first on the academic program, is the follow-up to the consultant's evaluation of the Bilingual Education Program. The program helps non -English-speaking students learn English and adapt socially and culturally to their new community. The plan was developed by the Bilingual faculty and a parent liaison in an effort to improve educational services for students. A consultant at the Illinois Resource Center consulted with the team on this plan. The three areas covered in the plan are Program Design and Description, Data and Student Progress and Curriculum and Instruction. Board questions dealt with how the plan is to be evaluated, and how many students are in the ESL program. There will be a follow-up report in June 2004. • Field Trips and Tours, 765-2. The revised field trip policy is basically all new language. The revised policy Includes the ideas in the current policy but has several important additions. Feld trip and tour are defined; approval authority Is indicated; specifies what forms are required; behavior expectations and consequences are outlined. Most importantly it provides for cancellation of a field trip or tour without District liability and defines non school -sponsored tours and need for approval to advertise In the school. • Volunteers, 765-3. New additions to the volunteer policy Include purpose and goals for volunteer assistance in the District and procedures for recruiting and screening volunteers will be established. 5uaerintendent's Annual Resort Dr. Alson informed the Board that the shorter version of the annual report will be sent home to parents of ETHS 8t' students and distributed to staff. Board questions centered on why ACT scores are not disaggregated by race in the larger document, clarification of charts on African -American enrollment in Advanced Placement and World Language courses, charting longitudinal progress of students of color in honors and AP courses, and adding more information next year about No Child Left Behind data and consequences. After a few changes are made in the Annual Report the final version will be distributed. Bills Ms. Wilkerson moved approval of the Bills for the period October 10, 2003, through October 17, 2003 in the amount of four hundred ninety-five thousand, three hundred fifty-eight dollars and forty-three cents ($495,358.43). (List of bills approved is on file in the Business Office.) Mr. Miller seconded the motion. On roll call Colleton, Miller, Burns, Friedman, Wilkerson and Lurie voted aye; nays, none; Gilford, absent. The motion was approved. Treasurer's Reports Mr. Miller moved approval of the Treasurer's Reports for August and September 2003. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion approved. ConsentAoenda Ms. Colleton moved approval of the Consent Agenda, which included: • Truth -In Taxation Resolution K WHEREAS, the Truth in Taxation 9gt requires that all taxing districts in the State of Illinois determine the amounts of money estimated to be necessary to be raised by taxation not less than twenty (20) days prior to the official adoption of the aggregate tax levy of the district; and WHEREAS, if the estimated aggregate amount necessary to be levied, exclusive of election costs, exceeds 105% of the aggregate amount of property taxes extended or estimated to be extended upon the levy of the preceding year, including any amount abated by the taxing district prior to such extension, public notice shall be given and a public hearing shall be held an the district's Intent to adopt a tax levy in an amount which is more than 105% of the extension or estimated extension for the preceding year; and WHEREAS, the final aggregate amount of property taxes extended for the year 2002 was; - Educational Purposes $ 36,673,418.35 - Operations & Maintenance Purposes 5,367,171.26 - Transportation Purposes 718,972.59 - Illinois Municipal Retirement Purposes 0.00 - Social Security Purposes 0.00 - Tort Immunity Purposes 0.00 - Special Education Purposes 262,850.24 $ 43,022,412.44 and WHEREAS, It is hereby determined that the estimated aggregate amount of taxes to be levied for the year 2003 is as follows: - Educational Purposes $ 38,163,488.00 - Operations & Maintenance Purposes 5,696,000.00 - Transportation Purposes 725,000.00 - Illinois Municipal Retirement Purposes 33,000.00 - Social Security Purposes 33,000.00 - Tort Immunity Purposes 232,000.00 - Special Education Purposes 270,000.00 $ 45,152,488.00 3 NOW, THEREFORE BE IT RESOLVED by the Board of Education of Evanston Township High School District No. 202, County of Cook, State of Illinois as follows: Section 1: The aggregate amount of taxes estimated to be levied for the year 2003 is $ 45,152,488A0. Section a: The aggregate amount of taxes estimated to be levied for the year 2003 does not exceed 105% of the final aggregate taxes extended by the District in the year 2002 including any amount abated by this taxing district prior to such extension. Section l: This resolution shall be in full force and effect forthwith upon its passage. Personnel b) Personnel Professional Staff Cer0cated • Appointments, Coaching and Extra -Curricular • Change in Status Professional Staff Non-Cerl7Fcated In Education • Retirement Classified Staff • Appointment to Staff — Teacher Aide • Service Employees International Local 73 (Custodial/Maintenance) Negotiated Agreement Addendum Professional Staff -Certificated Appointment to Staff, Stipend Adjustment Classified Staff, Operations Clerical Error Ms. Bums seconded the motion. On roll call, Ms. Colleton, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie voted aye; nays, none; Giiford absent. Motion carried. Suoedntendent's Ream Dr. Alson announced faculty and student awards and honors and upcoming events. 4 Pollina the Board Ms. Wilkerson and Mr. Miller have attended meetings regarding economic development at Church and bodge, things seem to be moving along. They also attended meetings concerning athletic eligibility and a report will be made to the Board on December 8t'. Mr. Miller attended the ETHS-New Trier football game, the kids played well and there was a lot of school spirit. Other than the loss It was a good day. Mr. Friedman said that the Attendance Policy committee will meet on November 5t'. Ms. Bums attended YAMO and was amazed at the level of talent. Alex Johnson passed out two articles, one on minority student achievement and the other social norms marketing. Ms. Wilkerson thought YAMO was fabulous. She reported that the School Improvement Team is working to prepare for the Critical Friends Visit in the spring. She also attended the community wide teacher appreciation meeting. Ms. Lurie attended the stipend committee meeting. However she missed the School Based Health Center meeting because her grandson was bom that day. Comments from the Public There were no Comments from the Public. Adioumment At 9:15 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Miller seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on November 10, 2003 In the Superintendent's Office. Margaret Lurie, President Jeffrey Taggart, Secretary 5 November 10, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Mr. Gifford, Mr. Miller, Ms. Burns, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Ms. Martin, Principal/Assistant Superintendent, Dr. Laura Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources and Ms. Engel, recording secretary, were also present. At 6:36 p.m., under Sections 2C(1), 2C(2) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Gilford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye: nays, none. (Ms. Colleton arrived at 6:40 p.m.) The Board returned to open session at 8:05 p.m. On roll call Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Bums, Mr. Friedman, Mr. Johnson, Ms. Wilkerson and Ms. Lurie answered present. ADDroval of Minutes Mr. Friedman moved approval of the minutes of the Board of Education meeting of October 27, 2003. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications Written communications were circulated. Update — Math Graduation Reauirement Director of Research, Evaluation and Assessment, Judith Levinson, and math teacher, Maggie McCart reported on implementation of the math graduation requirement. Three years ago the math graduation requirement was increased to three years, effective with the current freshman class. In the interim, students at -risk in math have been individually monitored and tutored, and data has been collected about the number of math courses students are taking. Since 2000-01, the number of students taking three or more years of math has increased overall and especially among students of color. Maggie McCart updated the Board on the activities taking place with Pre -Algebra students who are in need of tutoring. Ms. McCart Invites these students to meet with her for one-on-one tutoring and an introduction to the Math Lab and staff. Unfortunately, due to difficulty In finding common free time, she is not able to meet with every student who needs help. She has been working on finding a solution to this problem with other members of the Math Department. Another activity taking place in the Pre -Algebra classes is visits by upper class students to share their math story. These students are also providing one-on- one tutoring. Ms. McCart also shared related teacher training and research. The department Is In the process of developing the new third year course. The new course will be coordinated with the Topics in Mathematics senior course. Additionally, the course may serve as a bridge for students who may take Algebra II the following year as seniors. Some Board members would like to see the new course offered as soon as possible. Critical Friends Dr. Levinson explained the history of our Critical Friends review process. This is our fifth year of the five year evaluation cycle for accreditation by the state and the North Central Association. The Critical Friends group will come for their final visit March 15-17, 2004 to assess our progress over the past four years. Review of Policies. Board Member Development and Trainina — 250 and Board Member Expenses — 250-1 Ross Friedman requested that these policies be reviewed as they pertain to training Board members. He feels that it is important for Board members to get as much education related to Board matters as possible. The policies allow reimbursement to Board members for training conducted by the Illinois State Board of Education, and by state and national school board associations. Board members felt there should be better communication about the available resources for training new members, but that the current policies concerning board development are sufficient. The Board Orientation Policy will be provided at the next Board meeting. Policy — Feld Trios and Tours. 765-2 and Volunteers. 765-3 Revised policies incorporating suggested changes from Board members were presented. Mr. Miller moved approval of policies 765-2 and 765-3. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Proclamation of Literacy Awareness Week Ms. Boldridge-Brown and Adult Literacy Coordinator Jeanie Ramsey asked the Board to proclaim the week of November 17-21 as Literacy Awareness Week. Ms. Boldridge-Brown indicated that they expect to serve between 400-600 adults in the program. Ms. Wilkerson moved approval of the following proclamation: WHEREAS, the Adult Education Program of Evanston Township High School has received a Literacy Grant for 2003-2004 from the Illinois State Library for the purpose of expanding Its literacy program for adults; and WHEREAS, since the start of the program in 1986, more than 1,783 community volunteers have provided free tutoring to over 9,206 adult students with the desire to improve their reading, writing, and communication skills in English; and WHEREAS, 126 volunteers affiliated with this program provide instruction for 549 adults; and WHEREAS, literacy is essential in enabling all citizens to lead productive and satisfying lives, participating fully in the civic, social, economic and religious life of this community; and WHEREAS, the Adult Education Department has requested that the Board of Education recognize the importance of providing educational opportunities to adults in the Evanston/Skokie community; NOW, Therefore, We the Board of Education of Evanston Township High School District No. 202, do hereby proclaim the week of November 17-21, 2003, as LITERACY AWARENESS WEEK for the high school, and praise the efforts and accomplishments of all students, teachers, volunteers and staff of the Adult Education Program for their commitment to learning. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Aooroval of Bills Mr. Miller moved approval of the Bills for the period of October 24, 2003 through October 31, 2003 In the amount of one million, one hundred sixteen thousand, eight hundred five dollars and seventy-one cents ($1,116,805.71) (List of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call, Colleton, Gilford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Personnel Acenda Ms. Colleton moved approval of the following amended Personnel Agenda: Certificated Staff Professional • Appointments to Staff • Change In Status — Added Duties • Request for Maternity Leaves • Resignation — Substitute Non -Certificated • Appointment to Staff -- Teacher Aides Classified Staff • Operations — Negotiated Agreement for Service Employees International Union Local 73 • Resignation — Safety Mr. Miller seconded the motion. On roll call, Colleton, Gllford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Suaerintendent's Resort The State Board of Education has still not released the School Report Cards. Our report card will be presented to the Board for acceptance as soon as we receive It. Faculty, staff and student awards and honors were reported as well as upcoming activities and events. Pollino the Board and Committee ReQorts Ms. Wilkerson found the meeting with Dr. Perry very interesting. She attended the NAACP meeting and congratulated Ms. Martin for receiving the Excellence in Education Award. Mr. Johnson asked why the Adventure Education field trip had been cancelled. Ms. Martin explained that teachers had not filed a field -trip form. However, the trip was rescheduled for this past weekend after the paper work had been turned in. Ms. Burns spoke for about five minutes on issues related to race. She wants all ETHS African American students to achieve in the 90 percentile. Mr. Friedman attended meetings of the committee reviewing attendance as well as Curriculum Forum and Youth for Social Action screening. Mr. Miller asked Ei-HS to add building the self-esteem of students of color to the many strategies used for improving student achievement. Ms. Colleton talked about Dr. Theresa Perry's talks and a program for recruiting minorities at the University of Maryland. Margaret Lurie cautioned that building students'self- esteem, if they are not achieving, is unproductive and felt improving their achievement first will lead to improved self-esteem. She attended the city meeting on the Howard Street TIF as well as teacher contract negotiations meetings. Comments from the Public Deborah Bell and Judith Treadway addressed the Board. At 10:40 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Miller seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on November 24, 2003. All members voted aye; nays, none. Meeting adjourned. November 24, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. In the Superintendent's Office. On roll call Mr, Gilford, Ms. Colleton, Mr. Miller, Ms. Bums, Mr. Friedman, and Ms. Lurie answered present. Also present, Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Director of Human Resources Elect, and Ms. Engel, Recording Secretary. Ms. Wilkerson arrived at 7:00 p.m. At 6:41 p.m. Ms. Lurie made the motion to move to Closed Session, under Sections 2C(1), and 2C(2) and 2C(21) of the Open Meetings Act. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. At 7:55 p.m. Ms. Lurie called the regular meeting to order. On roll call Mr. Gilford, Ms. Colleton, Mr. Miller, Ms. Bums, Mr. Friedman, Mr. Johnson, Ms. Wilkerson and Ms. Lurie answered present. The meeting began with a reception to honor students named National Merit and National Achievement Semifinalists. Following the Introduction of the students by their counselors there was a brief reception. Ms. Wilkerson moved that the Board of Education approve the minutes of the regular meeting of November 10, 2003, as amended, and the Finance meeting of November 12, 2003. Mr. Gilford seconded the motion. All members voted aye; nays, none, Motion carried. There were no written communications. Comments from the Public Because a student wished to address the Board, Jane Colleton moved that Comments from the Public be moved to this position on the agenda. Mr. Gilford seconded the motion. All Board members voted aye; nays, none. Motion approved. Freshman Jake Zunamon expressed his desire that woodshop be reinstated in the curriculum. An Evanston resident, Debbie Hillman, also spoke In favor of trade courses. Dr. Alson thanked Jake for coming to the meeting and explained that woodshop has been integrated into the Manufacturing course strand In the Career Pathways sequence. Minority Student Achievement Network Student Conference ReQort Dr. Alson and Terika Smith introduced the six ETHS girls who attended the Minority Student Achievement Network Student Conference In Chapel Hill during October. Each student reported on something from the conference and programs they would like to begin at EiHS. They would like to begin a program called "Top Choice" to foster college visits for African -American students; to hold a leadership conference in February with students from Maine East High School and to host the second annual teacher appreciation reception on December 11. Dr. Alson will help the students make contact with teachers regarding planning the conference. Following questions from the Board the students were thanked for the interesting presentation. p,=sals for New Courses, Course Chanaes and Course Deletions Dr. Cooper reported that the smaller list of course proposals reflects a historical trend to consolidate the curriculum, to align curriculum with standards, and to develop supports for students who need to "catch up" and accelerate their learning. This year one new course is proposed, three will be deleted and seven changed. English Chair, Judith Ruhana, presented an overview of the five-year plan to revise the English curriculum and align it with standards. These proposals will be on the Action Agenda at the next Board meeting. Fiscal Year 2003 Audit Reoorlt Dr. Taggart and Mr. Andy Mace from William F. Gurrie presented the Fiscal Year 2003 Audit Report and explained the changes, required by the state, that were implemented this year and details from the audit. Mr. Mace said that ETHS has an unqualified opinion, which is unusual for school districts and It is always a pleasure to do the audit for ETHS. The districts financial status continues to be strong, but the impact of negative property tax appeals decisions, very low Interest rates, lower than usual tax -collection rates plus increasing costs for health insurance and salaries is evident. Mr. Friedman moved that the acceptance of the audit report be moved to the action agenda. Mr. Miller seconded the motion. All Board members present voted aye, nays, none. Motion approved. Mr. Friedman moved that the Board accept the Fiscal Year 2003 audit report. Mr. Miller seconded the motion. All Board members present voted aye; nays, none. (Wilkerson, absent) Motion carried. Policy — New Board Member Orientation — 245 Mr. Friedman asked the Board to review this policy. He requested that the policy be changed to make reference to notifying Board members of courses offered by the Illinios Association of School Boards. A motion to do so was made by Mr. Friedman and seconded by Ms. Bums. All Board members present voted aye; nays, none. Motion carried. Mr. Miller moved approval of the Bills for November 7, 2003 through November 14, 2003, in the amount of six hundred ninety-two thousand, forty-five dollars and ninety-two cents ($692,045.92) (List of bills approved is on file In the Business Office.) Mr. Gilford seconded the motion. On roll call Gilford, Colleton, Miller, Bums, Friedman and Lurie answered aye; nays, none. Motion carried. Mr. Gilford moved approval of the following personnel agenda: > Personnel Certificated Staff - Professlonal a. Appointments to Staff - Stipends b. Resignation, Extra -curricular Position c. Change in Status Added Dulles, Overloads d. Teacher Changes — Change of Position e. Classified Staff a. Safety Change in Status Addendum Non -Certificated Change in Status- Reclassification Appointments to Staff — Food Service Mr. Friedman seconded the motion. On roll call Gilford, Colleton, Miller, Bums, Friedman and Lurie voted aye; nays, none. Motion carried. Superintendent's Reoort Dr. Alson announced awards and honors received by students, teachers and administrators and upcoming events. A Code Red drill was geld today and went extremely well. Out of 300 applicants, ETHS Is the first high school In the nation to receive the Goldman Sachs Foundation Prize for Excellence In International Education ($25,000). Pollinq of the Board and Committee Reoorts Ms. Bums visited the Evening Academy. Mr. Friedman attended the IASB Conference. Mr. Miller shared material regarding a conference on the Prairie State exam. Ms. Colleton attended the School Improvement Team meeting and said that what students have to say about taking exams Is very Important. She would like to see Latino students and boys participate in the MSAN Student Conference. At 11:10 p.m., there being no further business to come before the Board, Mr. Miller moved and Ms. Colleton seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on December 8, 2003 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. Margaret Lurie, President Jeffrey Tagga>t� Secretary J December 8, 2003 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll call Mr. Miller, Ms. Burns, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Ms. Colleton arrived at 6:40 p.m. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Jones, Director of Human Resources, Ms. Campbell, Director of Human Resources Elect and Ms. Engel, recording secretary, were also present New Business Mr. Friedman reported that he attended a meeting of the Illinois Association of School Boards on board self -evaluations. He would like our Board to consider participating in this type of process. Board members discussed the pros and cons. Dr. Alson will find examples from various organizations for the Board's review. This matter will be discussed again at a later date. At 7:00 p.m., under Sections 2C(1), 2C(2) and 2C(21) of the Open Meetings Act, Mr. Friedman made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. Motion carried. The Board returned to open session at 7:55 p.m. On roll call Ms. Colleton, Mr. Miller, Mr. Friedman, Ms. Burns, Mr. Johnson, Ms. Wilkerson and Ms. Lurie answered present. Mr. Miller moved approval of the minutes of the regular meetings of November 24, 2003. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications Written communications were circulated. Beneath the Surface: Jamaal's Story Ms. Mindy Faber, TV/Radio teacher, gave an overview of the history of this video. It was created by the media committee of Youth for Social Action, with a grant of $9,000 from Met Life and Learning Matters of New York. The video is currently part of a national tour of student -produced films, and eventually will be shown on PBS and cable TV. It tells the story of ETHS graduate Jamaal White, who endured many hardships to achieve academic success with the help of 1=THS teachers and administrators. Two students, Chelsea Vaught and Daniela Glusberg, gave personal testimony about the effect making and showing this film ti has had on their lives. Board members were delighted to have the opportunity to view the video. It is inspiring and well done. School Report Card Dr. Alson said that the state report card is usually presented in October. This year the report cards were only released last week, and they are full of errors. The state has not released information about how they plan to correct the errors, but the release date has been changed to December 29. ETHS will continue to work with the state to correct and verify ETHS's Information before our report card is made available to the public. Since some of the testing information In the report card relates to No Child Left Behind, it is important that the information be accurate before it is released. Board questions dealt with definitions of terms in the report card; mobility rate and how it relates to the attendance rate; recruiting a higher percentage of teachers of color; difference between the "district" and the "school" report card data. The Prairie State -exam was also discussed. Counselors are currently interviewing students whose Prairie State scores did not meet state standards to find out why. New Courses. Deletions. and Course Changes for 2004-05 In addition to the courses presented at the last Board meeting, a Special Education Course Change to delete Speech and Language Services as a credit - granting course for student in Special Education was Introduced. Other services such a physical therapy or social -work services are not credit -bearing. Board members requested that the English curriculum include literature that addresses racial identify, as well as mention Africa and Egypt In the Humanities programs. Dr. Alson met with Dr. Taggart and Dr. Cooper to discuss how to include projected costs for textbooks and curriculum development when new courses are presented to the Board for approval. Mr. Miller moved approval of the New Courses, Deletions, and Course Changes presented at the November 24 Board meeting, with the addition of the Special Education deletion and that Egypt be mentioned In the Humanities programs. Ms. Wilkerson seconded the motion. On roll call Colleton, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none (Gifford, absent). Motion tamed. Student Forelan Travel 2003-04 Details of foreign travel for 2003-04 were presented for Board approval. Board members asked that the cancellation policies associated with foreign travel be made clear to parents. Ms. Wilkerson moved approval of the foreign travel listed 2 for the 2003-04 school year. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Adoption of the 2003 Lew Mr. Friedman moved approval of the following Levy documents: Resolution to Levy Taxes WHEREAS, the Board of Education of Evanston Township High School District No. 202 is authorized by Article 17 of the Illinois School Code 105 ILCS 5/17-1 et seq. to levy special taxes for various purposes; and WHEREAS, the Board of Education has determined to levy such taxes; NOW THEREFORE, be it resolved by the Board of Education of Evanston Township High School District No. 202, Cook County, Illinois as follows: 1. The following amounts of money, as indicated on the Certificate of Tax Lev attached hereto and made a part here shall be raised by special tax for the various purposes set forth below; i. The sum of $38,163,488 for educational purposes, 2. The sum of $5,696,000 for operations & maintenance purposes; 3. The sum of $725,000 for transportation purposes; 4. The sum of $33,000 for Illinois Municipal Retirement purposes; 5. The sum of $33,000 for social security purposes; 6. The sum of $232,000 for tort immunity purposes; 7. The sum of $270,000 for special education purposes pursuant to Section 17-2.2a of the Illinois School Code. 2. The President and Secretary are hereby authorized and directed to sign the Certificate of Tax Levy attached hereto and made a part hereof and file or cause the same to be filed with the County Clerk of Cook County on or before the last Tuesday in December, 2003. Certificate of Tax Levy I, the undersigned, do hereby certify that I am President of the Board of Education of Evanston Township High School District No. 202, County of Cook, State of Illinois; and I do further certify that the levy resolution of Evanston Township High School District No. 202, a copy of which is attached hereto, was adopted in full compliance with the provisions of the "Cook County Truth in Taxation Law," 35 ILCS 200/18-60 through 18-85 (2002). This certificate applies to the 2003 levy. Resolution Authorizing Levy for Special Education Purposes RESOLUTION AUTHORIZING LEVY FOR SPECIAL EDUCATION PURPOSES Evanston Township High School District #202 in Cook County, Illinois 3 WHEREAS, the General Assembly of the State of Illinois approved legislation effective November 1, 1983 authorizing the levy of a tax to be used for special education purposes at a rate not to exceed 0.02%; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Evanston Township High School District No. 202, Cook County, Illinois, that a tax levy of S270,000 be and the same is hereby made at a rate not exceeding 0.02% upon all of the taxable property of Evanston Township High School District No. 202 in Cook County, Illinois at the full fair cash value as equalized or assessed by the Department of Revenue, said levy to be made upon all taxable property in said school district for the year 2003 for the purpose of raising funds for special education purposes, and that this levy be the authority of the County Clerk of Cook County, Illinois to levy such tax. Ms. Colleton seconded the motion. On roll call Colleton, Miller, Bums, Friedman and Lurie voted aye; nays, none. Absent Wilkerson and Gilford [alp Ms. Colleton moved approval of the Bills for the period November 21, 2003, through November 28, 2003 in the amount of nine hundred twenty-two thousand, five hundred fifty-one dollars and twenty cents ($922,551.20). (List of bills approved is on file In the Business Office.) Mr. Miller seconded the motion. On roll call Colleton, Miller, Bums, Friedman and Lurie voted aye; nays, none; Gilford and Wilkerson, absent. The motion was approved. Personnel Ms. Colleton moved approval of the Personnel agenda and addendum: Personnel Professional Stab`- Certificated Extra -Curricular Appointments — Stipends Change of Duties Professional Staff`- Non -Certificated in Education Added Duties - Stipend Classified Staff Change of Status — Hire Date — Food Service Addendum Professional Staff Appointment to Staff Change in Status — Educational Added Duties -- Stipends ll Mr. Friedman seconded the motion. On roll call, Colleton, Miller, Bums, Friedman and Lurie voted aye; nays, none; absent, Gifford and Wilkerson. Motion carried. Superintendent's Report Dr. Alson praised the Distinguished Alumni Award Program. This year 18 ETHS teachers have been nominated for Golden Apple awards. Other awards and honors were mentioned as well as upcoming events. Special thanks was extended to EfHS parent Art Clamage for upgrading the radio studio and making it usable again. Polling The Board Alex Johnson praised the Alumni Assembly, it was amazing to see the breadth of talent among alumni. Martha Burns was pleased to say that she has attended the Open House for 5 years and it has always been a very positive experience. However, she was sorry to say that there were only two students of color in the two honors classes she visited. Ross Friedman, Willie Miller and Jane Colleton had high praise for the Alumni Awards banquet and complimented those who planned the events. Ross Friedman attended the Joint Legislative Task Force meeting. Jane Colleton reported that the Children of Uganda will perform at ETHS on February 13`. Ms. Lurie met with an exciting group from Leadership Evanston. Comments from the Public Judith Treadway requested that Comments from the public be placed at the beginning of Hoard meetings; that Board documents be available for the public and that meetings be broadcast live. Adioumment At 4:40 p.m., there being no further business to come before the Board, Ms. Colleton moved and Mr. Friedman seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on January 12, 2004 in the Superintendent's Office. 5 January 12, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 5:45 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll Ms. Colleton, Mr. Gifford, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Ms. Campbell, Director of Human Resources Elect, and Ms. Engel, recording secretary, were also present. New Business A residency appeal was presented to the Board. Ms. Colleton made the motion that the Board uphold the decision of the residency hearing officer stating this: student is not a resident of Evanston. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Dr. Taggart informed the Board that the city of Evanston has extended a TIF by one year, which will have an impact on our finances. The Board asked Dr. Taggart to draft a letter to the city expressing our concern. At 7:10 p.m., under Sections 2C(1), 2C(2), and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. At 8:05 p.m. the Board returned to open session. On roll call Ms. Colleton, Mr.- Gilford, Mr. Miller, Ms. Burns, Mr. Friedman, Mr. Johnson, Ms. Wilkerson and Ms. Lurie answered present. Mr. Miller moved approval of the minutes, as amended, of the regular meeting of December 8, 2003 and the Finance minutes of December 3, 2003 and January 7, 2004. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion approved. There were no written communications. Historv/Social Sciences Department Reeort Jennifer Fisher-Isquierdo, department chair, and History and Social Science teachers Matt Walsh, Jim Sklaar, Chala Holland, and Janine Corrin presented an overview of the department as well as current and future plans to Increase student achievement. They also described how the common assessments work for students in grades 9 through 11. Ms. Fisher-Isquierdo also reported on the Goldman Sachs Foundation grant for $25,000 and the $962,000 shared grant from the U.S. Department of Education. Academic Probation Pilot Pr000sal Athletic Director, Mike Durrah presented the Academic Probation Pilot Proposal to the Board. All members of the committee were present (Janet Webb, Tony Johnson, Richard Bowers, Teri Sowa, Dan Vosnos, Terika Smith, Paul Pryma, Mary Wilkerson and Willie Miller). The recommendation of the committee is to allow students whose GPA falls between 1.7 and 2.0 to have a one-time opportunity to participate In their activity while working with the Extracurricular Academic Support Advisor (EASA) to develop an individualized academic contract that sets out a plan to improve their GPA. Freshmen and sophomores would qualify to participate in the plan if they earn between a 1.7 and 2.0 the previous semester, and juniors and seniors earning from a 1.7 to a 2.0 the previous semester and who have an accumulative GPA of 2.0 or above. Dr. Alson is opposed to lowering standards based primarily on the belief that with appropriate supports students can achieve the standards set by ETHS. He presented a written list of issues he believes must be considered. Ms. Webb addressed each item on Dr. Alson's list. Dr. Aison will present his recommendation at the February 9t' Board meeting. There was a lengthy Board discussion on all aspects of this topic. Mr. Mlller and Ms. Wilkerson left the meeting at this time. Summer School Report Dr. Bowers, Summer School Director, presented the report for Summer School 2003. Enrollment showed an increase of 156 students taking academic classes last summer. Seventy-nine percent of the teachers were on the ETHS fatuity and 45% were minority. Recommendations were presented and, with the exception of fees, will be presented at the February 9' Board of Education meeting. Since the Summer School brochure must be sent to the printer tomorrow, Dr. Bowers asked that the Board accept the following recommendations related to Fees/Monies: ➢ Increase course tuition from $120 to $140 ➢ Increase the out -of -district fee to $75 Mr. Gifford moved that these recommendations placed on the action agenda. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Friedman moved that the Board approve the recommendations stated above. Mr. Gifford seconded the motion. On roll call, Colleton, Gilford, Bums, Friedman and Lurie voted aye; nays, none; absent, Miller and Wilkerson. Enrollment Proiection Dr. Taggart presented the Enrollment Projection report. Enrollment is projected at 3087 for 2004-05 and then will begin to decrease slightly each year until 2012-2013 when it will be at 2860. The slight increase we have just seen is a result of counting the Evening Academy students in our total enrollment. In the past Dr. Taggart presented staffing needs at this time. This year the staffing projections will be presented in a separate report in February. At that time he will explain the current staffing method used at the high school and describe alternative approaches. Mr. Gifford moved approval of the Consent Agenda, which Included: Approval to Release for Public Information Certain Minutes of Executive Sessions, for the period of June 9, 2003 through November 24, 2003 > Approval of Budget Amendments July 1, 2003 through December 19, 2003 > Approval of Business Manager to Prepare Tentative Budget for 2004-05 Whereas, Section 17-1 of the Illinois School Code requires that "The board of education of each school district under 500,000 inhabitants shall, within or before the first quarter of each fiscal year, adopt an annual budget" and "Such budget shall be prepared in tentative form by some person or persons designated by the board," Now Therefore, be it resolved that the Business Manager, Jeff Taggart, is appointed to prepare a Tentative Budget for the 2004-2005 School Year and present this document at a regularly convened meeting of the Evanston Township High School Board of Education not later than July 31, 2004. > Approval of Budget Goals for 2004-05 Legally Required ETHS will provide and fund all of the educational programs required by the State of Illinois. ETHS will provide all of the appropriate Special Education services for its students. These services include classes at ETHS and appropriate day and residential placements in other settings. ETHS will continue to fund a portion of Park School as part of our joint agreement with District 65. ETHS will promptly pay all of its bills for goods and services needed to operate and maintain the school. The high school will keep accurate records and have appropriate audits conducted of our financial affairs. ETHS will honor all of its negotiated contracts. Not Legally Required ETHS will provide teacher -student class ratios that are appropriate for good teaching. ETHS will provide for its staff and faculty appropriate In-service and staff development activities. These activities will include workshops, attendance at appropriate meetings and conferences, and visits to other high schools and colleges. ETHS will maintain the buildings under its care. In addition to keeping the building clean and warm, the District will repair and provide the necessary funds to protect the long-term interests of the community in its buildings. ETHS will provide an array of extra -curricular activities for students, to include but not be limited to academic clubs and contests, athletics, speech activities, musical groups and opportunities, model government, and foreign travel and exchange experiences. > Approval of Personnel Professional Staff - Certificated a. Request for Use of Extended Sick Leave for Maternity Purposes b. Change of Duties Classified Staff a. Teacher Aide Resignation b. Secretarial Retirement c. Secretarial Resignation Addendum Professional Staff = Certificated Appointments to Staff Resignation Cassihed Staff Operations Custodial - Suspension Without Pay Special Staff - Reclassifications Mr. Gilford seconded the motion. On roll call Colleton, Gilford, Bums, Friedman, and Lurie voted aye; nays, none; Miller and Wilkerson were not present. The motion was approved. Ms. Colleton moved approval of the Bills for the period December 5, 2003, through December 19, 2003 in the amount of One -million, sixty-eight thousand, six hundred seventy-five dollars and eight cents ($1,068,675.08). (List of bills approved Is on file in the Business Office.) Mr. Gilford seconded the motion. On roll call Colleton, Gilford, Burns, Friedman and Lurie voted aye; nays, none; Miller and Wilkerson were not present. The motion was approved. Treasurer's Reports Ms. Colleton moved approval of the Treasurer's Report for November 2003. Mr. Gllford seconded the motion. All members present voted aye; nays, none. Motion approved. Comments from the Public A parent, Bob Ruschman, spoke in favor of the proposed Academic Probation Pilot Proposal. Two Senior Studies students, Sarah Raleigh and Christa Suk, spoke about the Homebase Program. Superintendent's Report Girls' track coach Fenton Gunter was honored as the 2003 AA Girls' Track Coach of the Year by the Illinois Track & Cross Country Coaches' Association. Faculty and student awards and honors and upcoming events were announced. Pollina the Board Ms. Colleton encouraged everyone to attend the Children of Uganda program. Mr. Friedman attended the Joint Legislative Task Force and met with State Representative Julie Hamos. Martha Bums asked if Mr. Friedman could find out how the lottery money designated for education trickles down. She also asked why ETHS has not been able to win the tug-of-war with New Trier. Dr. Alson also stated that the ISBE's new policy of not allowing mixed -race students to register as such In school or on state tests Is repugnant Adioumment At 10:40 p.m., there being no further business to come before the Board, Ms. Bums moved and Mr. Friedman seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting be a Joint Board of Education meeting with District 65 and will begin at 6:30 p.m. on January 20, 2004 at the District 65 Administrative Office. January 20, 2004 A joint meeting of the Boards of Education of Evanston Township High School, District 202 and Evanston Skokie School District 65 was convened at the Joseph E. Hill Education Center. At 6:50 p.m. Ms. Lurie called the District 202 meeting to order. On roll call Ms. Colleton, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Ms. Martin, Assistant Superintendent/Principal and Kim Engel, recording secretary, were also present. Mr. Gifford arrived at 7:10 p.m. At 6:51 p.m., under Sections 2C(2) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members voted aye; nays, none, motion carried. The Board returned to open session of the joint meeting of the Boards of Education of Districts 202 and 65 at 7:40 p.m. in the Board Room. Ms. Luecke called the meeting to order. On roll call District 202 Board members Gifford, Colleton, Friedman, Wilkerson and Lurie, answered present. Miller, Johnson and Bums were absent. District 65 Board members Luecke, Powell, Baum, Chemoff, Eder, Erickson and Kountoures answered present. Superintendent's Report Dr. Alson announced student and faculty awards and honors. Dr. Murphy reported on two local events honoring Dr. Martin Luther King and announced several grant awards. Board Comments District 202: Mr. Friedman is pleased to meet with District 65 and hopes for more joint meetings. He reported on recent meetings with ED-RED and local state legislators and with Taxpayers Federation representatives concerning schools being able to recoup property tax refunds from previous years that are paid from current revenue. District 65 and District 202 Collaboration Barb Hiller gave an overview. Denise Martin and Lynn McCarthy reported on the districts' transition efforts to ease students moving from 8t' grade to 90 grade, including placement meetings, targeted Summer School programs, QUEST and Latina QUEST projects to he� grade -school students of color focus on achievement issues before 8 grade, middle -school visits by math and music teachers and athletics staff, articulation meetings about standards and common assessments, current grant -supported academic programs in history, math and science, and cross -district training to prepare science teachers to use the new ETHS Nature Center, among many other initiatives. Adolescent Literacv Laura Cooper and Ellen Fogelberg presented the report. The two districts define literacy as: Literacy includes basic reading and writing skills as well as an understanding of the appropriate use of these skills for participation in our text and print -based society. These general skills are developed as part of the life-long process of learning and form the basis for developing other discipline -based literacies They outlined the efforts of the joint -district Adolescent Literacy Study Group of middle and high school teachers that has been meeting throughout the year. A common assessment In reading has been developed for use in middle schools, and middle -school teachers have gone through in-depth training In teaching reading. ETHS English chair Judith Ruhana, described ETHS`s work to help students meet the new reading graduation requirement, which extends literacy support beyond the sophomore year, and to help students transfer reading skills across the curriculum. Such interventions include the team -taught 9t'-and 10t' grade Humanities Enriched courses, and small study halls for students needing literacy support, among other strategies. She also described some of the proposed interventions that will be used with all 11" and 12'' grades In 3 English i and 4 EngIish 1 classes. Board questions focused on: how mentoring is being used across the districts; what has changed to cause schools to look at literacy in more deliberate ways; the impact TV has on student's reading time; the quality of middle -school reading materials; common assessments in World Langauges; barriers to furthering the work of standards and common assessments; transition efforts to help kids who are not slated for AVID, STAE or Intensive Summer School programs; and how to improve the transition to high school. Dr. Cooper announced a community event on March 23 featuring noted author and educator Dr. Theresa Perry. She will talk about the achievement of students of color. Public Comments David Futransky spoke on election reform. Kristin Brown spoke on Dual Language and Bilingual Education. Anya Cordell, Bill Latham and Bruce Mitchell addressed the Board on the reassignment of a King Lab teacher. Lloyd Shepard presented his thoughts on the urgency of education of African American students. Dr. Murphy thanked staff members from both districts for their professionalism in presenting the information tonight. Adioumment District 202 There being no further business for the Joint Board Meeting, at 9:25 p.m. Mr. Friedman moved that the District 202 Board of Education adjourn. The next meeting will be held on February 9, 2004 at 6:30 p.m. and will begin In closed session in the Superintendent's office. Mr. Gilford seconded the motion. All members voted aye; nays, none. Motion carried. February 9, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 7:05 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Mr. Gilford, Mr. Miller, Ms. Burns, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Ms. Martin, Principal/Assistant Superintendent, Dr. Laura Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Ms. Campbell, Human Resources Director Elect and Ms. Engel, recording secretary, were also present. There were no New Business Items to discuss. At 7:08 p.m., under Sections 2C(1), 2C(2) and 2C(21) of the Open Meetings Act, Ms. Wilkerson made a motion to close the meeting. Mr. Friedman seconded the motion. All members present voted aye: nays, none. (Ms. Colleton arrived at 7:55 p.m.) The Board returned to open session at 8:15 p.m. On roll call Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Burns, Mr. Friedman, Mr. Johnson, Ms. Wilkerson and Ms. Lurie answered present. Prudential Soirlt of Community Awards Ms. Martin made the following announcement and presentation of awards: The Prudential Spirit of Community Awards recognizes Outstanding Volunteer Service. The awards are based on initiative, effort, Impact and personal growth as well as outstanding service to the community. Three ETHS seniors have qualified for the awards. Russell Perkins has been awarded a Certificate of Achievement and a Certificate of Excellence, which signifies that Russell was among the top 10 percent of all applicants from Illinois. Robert Selike and Matt Silverman received the Certificate of Achievement. Robert and Matt worked for the past three years on forest preservation and restoration at the North Park Village Nature Center in Chicago. Russell has volunteered with the Dimensions of Learning Program for the past 2 years and founded a one-on-one tutoring program for DLP students and recruited student tutors for the program. Board members congratulated the students and awarded them with the Board's Award of Excellence pin. Ar)Droval of Minutes Ms. Colleton moved approval of the minutes of the Board of Education meeting of January 12, 2004 and the Joint Board meeting of January 20, 2004. Mr. Friedman seconded the motion. All members voted aye; nays, none , carried. �► �� _ �. RECEIVED -nil GIN CLERK �!! Written Communications Written communications were circulated. Prairie State Assessment Exam (PSAE) Preparation for Students Dr. Alson said ETHS takes seriously its obligation to help juniors succeed on the Prairie State Achievement Exam (PSAE), not only for themselves, but for the Importance the exam plays to ETHS in terms of the federal No Child Left Behind (NCLB) law. Laura Cooper said the Board report lays out the array of Initiatives ETHS provides to prepare kids for the PSAE. Next year the state has moved the PSAE from the last week in April to the first week in March; test results should come back sooner, but not soon enough to impact any remedial help for students. Administrators are concerned that by moving the test forward students will lose valuable preparation time. The state is taking this concern under consideration. Ross Friedman asked If we want to continue accepting federal Title I funds if adhereance to NCLB requirements compromises the way we teach students by having to focus on test -taking skills rather than critical -thinking skills. Dr. Alson said NCLB requires districts to collect disaggregated data and focuses accountability on the achievement gap, both of which are favorable motives (and something we have done for years). ETHS receives $131,000 in Title I funds. Some schools across the country are either rejecting or considering rejecting the funds, and some Illinois legislators are concerned about federal underfunding of the NCLB mandate. Ms. Lurie is concerned about the community's reaction to turning down federal funds; it might be viewed as not wanting to Imporve student achievement. Ms. Levinson said some aspects of NCLB would still need to be followed. Dr. Cooper feels that preparing for the PSAE benefits the way students team and that analysis of the test and test scores improves the way teachers look at curriculum and the skills students need to acquire. Dr. Alson will provide the Board with details of how we spend Title I funds and what ramifications there would be for opting out of the program. School Improvement Team Update Margaret Petrof and Kate Todd, Co-chairs of the School Improvement Team, - described the Teams' role in coordinating the process of school change, and presented the School Improvements Plan. Warren Wolfe, coordinator of the Critical Friends process, provided an update of the upcoming'Critical Friends' visit on March 15-17. Since the Fall of 2003 Critical°mends presentation to the Board, the Critical Friends Steering Committee has finalized a framework and focus questions for the visit Mr. Wolfe outlined some of the details of the visit. The final report will be presented orally on April 215t at the All -Staff meeting, a written report will follow. School Report Card This was the first year that the state calculated Adequate Yearly Progress (AYP) on the school report card. As we reviewed the information on the report card, we became concerned about the accuracy of the data. Other districts had the same concern. We were permitted to submit a request to appeal the data. This week the ISBE informed our district that our appeal had merit. Instead of going through the appeal process we merely have to complete Data Verification forms with the correct data. Once the state receives this information, It will recalculate our status relative to Adequate Yearly Progress. Once we receive the corrected verson of the school report card, we will post it on our website. Ellalbility Pronosai Dr. Alson said that despite Its very positive intent and potential, he does not support the proposed change in the eligibility GPA for extracurricular activities. He feels It would be labor intensive to implement, particularly for counselors and coaches, and may not get the results for the money and time invested. However, If the Board approves the proposal, he recommended that it include a two-year sunset provision. Board members expressed their opinions on this topic. Mr. Gilford moved that the Board add the amendment for a sunset provision of two years to the Eligibility Proposal. The program will conclude after two years unless the Board explicitly approves its continuation. Dr. Levinson will provide the Board with a review of the program. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Wilkerson moved approval of the Eligibility Proposal and sunset amendment. Mr. Miller seconded the motion. On roil tail, Gilford, Miller, Burns and Wilkerson voted aye; Colleton, Friedman and Lurie voted nay. Motion carried. Summer School Recommendations Dr. Bowers presented the recommendations for Summer School 2004 which covered items in Attendance, Tardiness, Grades and Fees. Mr. Friedman moved approval of the Summer School Recommendations as presented. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Stratford Trio Mr. Gilford moved approval of the Fine Arts Department Stratford Theatre trip for October 2004. Mr. Friedman seconded the motion. On roll call, Colieton, Gilford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. ADDroval of Bills Mr. Gilford moved approval of the Bills for the period of January 5, 2004 through January 9, 2004 in the amount of two hundred ninety-three thousand, forty-six dollars and twenty-two cents ($293,046.22) and for the Bills for the period of January 16, 2004 through January 30, 2004 in the amount of one million, fifty- two thousand, one hundred ninety-five dollars and eight cents. (Ust of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call, Colieton, Gilford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Treasurer's Resort Ms. Colieton moved approval of the Treasurer's Report for December 2003. Mr. Miller seconded the motion. All Board members voted aye; nays, none. Motion carried. Personnel Agenda Mr. Miller moved approval of the following Personnel Agenda and amendment: Personnel Agenda Professional Staff - Certificated a. Appointments to Staff b. Teacher Changes in Status c. Teacher Requests for Leave of Absence d. Teacher Request for Matemity Leave e. Teacher Resignations Classified Staff a. Teacher Aide Appointment to Staff b. Teacher Aide Change of Duties c. Custodial Change of Position/Transfer d. Special Staff Appointment to Staff e. Special Staff Request for Matemity Leave Addendum Professional Staff — Certificated a. Appointment to Staff -- Extra -Curricular b. Change in Position Mr. Friedman seconded the motion. On roll call, Colleton, Gilford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carved. Superintendent's Reoort Dr. Alson announced student and staff awards and honors and upcoming events. Pollina the Board and Committee Renorts Ms. Wilkerson reminded Board members that the African American Youth Achievement Awards will be held on February 27. Mr. Johnson asked if more can be done to protect students in the ETHS neighborhood. Recently cars have been broken into and there have been two armed robberies. Dr. Alson said that the Evanston Police Department and ETHS Safety staff have stepped up patrols in the area before and after school and during the lunch periods. Our Safety Department has an escort service for anyone who requests it. Dr. Alson will discuss this matter again with Mr. Logan. Mr. Friedman attended the work shop sponsored by Franczek Sullivan. He was disappointed at the limited time for the Joint Board meeting and left not knowing what the root cause of illiteracy is. He would like this topic to be discussed at a future Joint Board meeting. Mr. Miller congratulated the staff for a good job on 3 point shooting at the ETHS/New Trier game. He reported that the Evanston Community Development meetings regarding the Church/Dodge development are interesting. A community meeting Is scheduled for March 6. At the National Competition oUr Porn Kits came In 6t'. Proceeds from the ETHS/New Trier game will go to the Special Olympics. Ms. Colleton is selling tickets for the Children of Uganda program. Comments from the Public Nancy Burhop, from Keep Evanston Beautiful, and Hannah Gelder addressed the Board on recycling practices at ETHS. At 10:20 p.m., there being no further business to come before the Board, Mr. Miller moved and Mr. Gilford seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on February 23, 2004. All members voted aye; nays, none. Meeting adjourned. February 23, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 7:05 p.m. in the Superintendent's Office. On roll call Ms. Colleton, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Also present, Dr. Alson, Superintendent, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Ms. Campbell, Director of Human Resources Elect, and Ms. Engel, Recording Secretary. Mr. Miller and Gilford arrived at 7:30 p.m. Dr. Taggart arrived at 7:45 p.m. There was no new business. At 7:06 p.m. Ms. Lurie made the motion to move to Closed Session, under Sections 2C(1), and 2C(2) and 2C(21) of the Open Meetings Act. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. At 8:00 p.m. Ms. Lurie called the regular meeting to order. On roll call Mr. Gilford, Ms. Colleton, Mr. Miller, Ms. Burns, Mr. Friedman, Mr. Johnson, Ms. Wilkerson and Ms. Lurie answered present. The meeting began with a reception to honor students. Seth Flaxman, a semifinalist in the Intel Science Search and the team of four ETHS students who earned the highest national placement in the Math Modeling Contest. Mr. Friedman moved that the Board of Education approve the minutes of the regular meeting of February 9, 2004, as amended. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. Foundation Meetino At 8:15 p.m. the annual meeting of the ETHS Foundation was called to order. The meeting adjourned at 8:55 p.m. Caribbean Academic Proaram Follow-uo Reoort Ms. Colleton made the motion to move the Caribbean Academic Program report ` to the next item on the agenda. Ms. Bums seconded the motion. All members voted aye; nays, none. Motion carved. Ms. Fischer reported on the program's progress In responding to recommendations that were made for CAP last year and presented the following recommendation: • Implement a student database system in Pentamation for identifying and monitoring student demographics and performance over time. • Review entry and exit criteria. • Review faculty -student ratios and class sizes • Explore and identify linkages between the CAP program and other student support programs such as AVID, Duster and literacy instruction • Incorporate the identification of CAP students into the freshman placement process Board questions dealt with how students are invited to join CAP and fiscal concerns. Mr. Glfford moved the report to the action agenda. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Gifford made the motion to accept the CAP Evaluation Action Plan. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. Textbook Adoption/Deletion Proposals and Budoet Recommendations In response to a Board directive to come up with a budget proposal for textbook purchases the following recommendations were made. • Flexible Adoption Cycle: Continue with a flexible adoption cycle, responding to internal curricular needs; with reduced funds this will require even closer planning across departments. • Six -Year Minimum: Increase the minimum number (from 5-6) years that a text must be used before selecting a replacement. • Cut the total local ETHS book budget by 10% for 2004-05 (based on the 10% reduction in supplies school -wide that was presented to the Board at a November Finance meeting). The ETHS portion of the textbook budget will be set at $165,600 for the next three years. The recommendation was made to adopt twenty-four texts that are directly tied to school goals, they will prepare students for the PSAE, and replace outdated texts and delete twelve texts. Board members asked that we look for creative and less -expensive sources for certain texts, possibly having students purchase paperback books. They thanked Dr. Cooper for the informative memo and think that the approach is very good. Department chairs were thanked for coming to the meeting. These recommendations will be voted on at the next Board meeting. Action RM Ms. Wilkerson moved approval of the Bills for February 6, 2004 through February 13, 2004, in the amount of four hundred thirty thousand, six hundred forty-four dollars and seventy-four cents ($436,644.74) (List of bills approved is on file in the Business Office.) Mr. Miller seconded the motion. On roll call Gilford, Colleton, Miller, Burns, Friedman, Wilkerson and Lurie answered aye; nays, none. Motion carried. Treasurer's Reoort Ms. Colleton moved approval of the Treasurer's Report for January 2004. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Revised Dates for School Board Meetings for 2003-04 Mr. Miller moved approval of the revised dates for School Board meetings for 2003-04 as corrected. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Consent Aaen Ig Ms. Bums moved approval of the Consent Agenda and addendum, as amended, which Included: a) Approval to Award the Janitorial Supplies Contract To Tek-Direct of Chicago, Illinois the lowest responsible bidder meeting all specifications in a total base bid of $72,243.83 b) personnel Professional Sbfl` - certificated • Extra -Curricular Appointments - Stipends • Change in Status Added Duties - Overloads • Resignation Non-CerdAcated Staff, Teacher Aide • Change in Status — Educational Addendum Professional Staff Exi,a-Gurric ular Appointment to Staff classified staff • Suspension With Pay - Custodial Mr. Miller seconded the motion. On roli call Gilford, Colleton, Miller, Burns, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Superintendent's Report Dr. Alson was pleased to announce that Steve Newman and Venessa Woods were honored as Semifinalists in the Golden Apple Awards program. He also corrected a Chicago Tribune story that stated that the ETHS School Board is considering opting out of No Child Left Behind. The issue was raised at the last Board meeting when a Board member asked how NCLB requirements Impact staff time and the budget. The Hoard may discuss staff obligations, timelines, budget impact, and available resources conceming NCLB at a later date. He announced other awards and honors received by students, teachers and administrators and upcoming events. Pollino of the Board and Committee Reports Mary Wilkerson attended ESANDE and was amazed at the talent of our students. The Children of Uganda were fantastic. The city of Evanston and Mamie Smith should be recognized for their work in making this opportunity available. She hopes ETHS will help sponsor cultural programs in the future with the city. Alex Johnson thought ESANDE was nice. Mr. Friedman said the Children of Uganda were inspiring. He attended a meeting sponsored by Mayor Van Dusen of Skokie concerning a Skokie taxpayer cooperative. He said that several bills have been flied to help school districts gain additional state funding. Mr. Gifford said that Ed -RED Is concerned about proposed tax -cap legislation and its adverse impact on businesses. Jane Colleton would like to see the Jazz Band better featured at ESANDE. She thanked many people for their help with the Children of Uganda program. Dr. Alson announced a community meeting regarding development at Church/Dodge on March 6 and the Critical Friends visit on March 16t'. Comments from the Public - There were no comments from the public. At 10:00 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Friedman seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on March 8, 2004 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. Margaret Lurie, President Jeffrey Taggart, Secretary March 8, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 7:00 p.m. in the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll call Mr. Gilford, Ms. Colleton, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Ms. ]ones, Director of Human Resources, Ms. Campbell, Director of Human Resources Elect and Ms. Engel, recording secretary, were also present. Dr. Cooper, Assistant Superintendent, arrived at 7:40 p.m. New Business Mr. Grbavac presented Information related to proposed building improvements for the 2004-05 school year. At 7:01 p.m., under Sections 2C(1), 2C(2), 2C(9) and 2C(21) of the Open Meetings Act, Mr. Friedman made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. Motion carried. The Board returned to open session at 8:15 p.m. On roll call Mr. Gilford, Ms. Colleton, Mr. Miller, Mr. Friedman, Ms. Bums, Mr. Johnson, Ms. Wilkerson and Ms. Lurie answered present. Mr. Miller moved approval of the minutes of the regular meetings of February 23, 2004. Ms. Wilkerson seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications Written communications were circulated. Counselina Retort Marilyn Madden and Dorothy Coppock presented the Counseling Report. Ms. Madden said that they are very excited to be implementing the model this summer. A top priority is to have the entire Counseling Department located in the same space. Ms. Coppock explained how the new counseling model will work. Counselors will work with the same group of students across four years using a split caseload of grades 9-11 and 10-12. This model should provide continuity, consistency and accountability. Counselor Robert Longenbaugh reportEd bliat Uie department has aligned its standards with the National Standards for School Counseling. Training has been developed for the entire counseling team to help them launch the new model in the fall. Brian Cadagan explained the work he has done as the Student Achievement Counselor. Board questions included how students are chosen for Brian's Homebase and the difference between his students and those working with the Academic Achievement Coordinator. Dr. Alson said that they are still trying to determine a manageable caseload for this position. PSAE Follow-uq Madeline Powell and Jeff Barlow conducted a survey of 45 targeted seniors who did not do well on last year's Prairie State Achievement Exam. They wanted to gain insights into how to improve student achievement on the PSAE. Half of the students were not aware of the available test preparation programs and most felt the exam was "boring" and difficult. Many students felt they needed to improve their test -taking skills to succeed on the exam. Most did not understand the importance of the total exam. The results of the survey were snared with faculty at the last all staff meeting. Board members think it is Important to teach kids the art of taking tests. Personnel Agenda Ms. Colieton made a motion to move the approval of the personnel agenda to this position on the agenda. Mr. Miller seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Colleton moved approval of the following Personnel Agenda: Personnel Professional Staff — Certificated • Appointments to Staff — Extra -Curricular • Change in Status — Stipend • Change of Duties — Part-time Status • Request for leave of Absence — Sabbatical • Request for leave of Absence • Resignation — Teaching • Resignation — Extra -Curricular Classified Staff • Suspension With Pay - Custodial Mr. Miller seconded the motion. On roll call, Giiford, Colleton, Miller, Bums, Friedman and Lurie voted aye; nays, none. Wilkerson, absent. notion carried. VA Dr. Alson announced that History teacher, Chip Brady, has been granted a sabbatical leave for next year. Mr. Brady is the project manager of the Teaching American History grant and plans to focus his energy on implementing the grant. Fine Arts Department ReDort Dr. Bowers and members of the Fine Arts Department shared an overview of what they have accomplished this year. Information regarding course offerings, common assessment efforts and extra -curricular Fine Arts activities were included. They outlined the challenges identified and their plans and goals for the next few years for Fine Arts programs in support of the ETHS goals. They highlighted efforts being made to increase student achievement, both In the arts and in literacy and critical thinking, using the media of cultural and artistic literacy. Recently the greatest gains in achievement have been made by Individual students and ensembles. Efforts will now be focused on increasing involvement In the arts for all, especially minority students, so that our students' appreciation and participation in the arts becomes a lifelong experience. Presentations were made by Pam Baumgartner, David Fodor, Tim Herbert, Tyrone Nelson and Maria Seibold. Discipline/Civility Dr. Alson said that concem about schoolwide civility was the genesis for this effort. Vernon Clark and Oscar Hawthorne explained the overall program, which stresses improving student and faculty respect and school etiquette, and on developing a civil learning community. Board questions dealt with student feedback that some members have received, students' perceptions that the civility presentations were "remedial," and the need for student involvement on the Civility committee. Action Mr. Miller moved approval of the 2004-05 Textbook Adoptions/ Deletions proposal as presented at the February 23, 2004 Board meeting for a proposed amount of $305,000 ($165,600 from ETHS book budget and $140,000 of Illinois State Board of Education funds). Mr. Gilford seconded the motion. On roll call Coileton, Gifford, Miller, Burns, Friedman and Lurie voted aye; nays, none. Wilkerson absent. Motion approved. Bills - - Ms-. Colleton moved approval of LtiC LOM Fe: the-p nod February 20,•2004, through February 27, 2004 in the amount of eight hundred eighty-one thousand, three hundred four dollars and thirty-three cents ($881,304.33). (List of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call Gilford, Colleton, Miller, Bums, Friedman and Lurie voted aye; nays, none; Wilkerson, absent. The motion was approved. Superintendent's Resort Those Who Excel nominees for this year are: Special Education teacher Leslie Wenzel, social worker Anthony King, Food Service Director Toni Fisher, the ETHS Alumni Association and parent volunteer Polly Hawkins. The Boys' Swim Team placed 5t' in the state meet. Other student and fatuity awards, upcoming meetings and events were mentioned. Poliina The Board Alex Johnson said the state swim meet ran very well with hundreds of people helping. Ms. Burns appreciated the positive focus on the achievement of students of color at the African -American Youth Achievement Awards and the recent breakfast honoring 243 Black students who made the semester honor roll. She would like to see more minority students engaged in the rich opportunities available at ETHS and encouraged to take the test prep course. Dr. Alson will provide information on the Test Prep activities at the next Board meeting. Comments from the Public There were no comments from the public. Adiournment At 10:30 p.m., there being no further business to come before the Board, Ms. Colleton moved and Mr. Friedman seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on March 22, 2004 In the Superintendent's Office. 4 March 22, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. In the Superintendent's Office. Ms. Lurie presided and called the meeting to order. On roll call Ms. Coileton, Mr. Gifford, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Ms. Campbell, Director of Human Resources Elect, and Ms. Engel, recording secretary, were also present. New Business Dr. Alson distributed information requested by the Board. At 6:40 p.m., under Sections 2C(1), 2C(2), and 2C(21) of the Open Meetings Act, Ms. Wilkerson made a motion to close the meeting. Mr. Miller seconded the motion. All members present voted aye: nays, none. At 8:40 p.m. the Board returned to open session. On roll call Ms. Coileton, Mr. Miller, Mr. Friedman, Mr. Johnson, and Ms. Lurie answered present. Mr. Friedman moved approval of the minutes of the regular meeting of March 8, 2004. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion approved. Written communications were circulated. Technoloqv in the Classroom Virginia Ayers, Vince Julian and Jack Rubin updated the Board on the process of providing computers in all classrooms. Teachers Margaret Petrof and Aaron Becker are among the first teachers to participate in the program. Forty computers were installed in classrooms across six departments. Each classroom was given a computer, printer, MS Office Suite software, curricular software, and administrative software. Word processing, communicating with students, parents and colleagues, use of the internet for teaching and research, and record keeping are some of the uses they have found. Eveninq Academv Uodate — Goal #2 Lynn McAllister retorted on thefirst year of the rein r—twed FvPning Academy. The program has 61 students, a team of 5 teachers, a social worker and a guidance counselor. Next year the program may also work with approximately 15 targeted freshmen. Six students graduated at the end of the first semester, 17 are preparing to graduate in June and 8 more are anticipating summer school graduation. The program was restructured to conform to the curricular and ongoing ETHS annual goals. This has positively influenced the instructional focus, strategies and methods used to address the educational needs of students. Recommendations Reaardina Policy Deletion of General Education Development Test (GED) 730-11 Approval of Revised Adult Education — 940 Last year questions arose about applying GED test results toward an EfHS diploma. Research found no basis for the practice. Research also found no other high school had a similar practice. Therefore, it is recommended that the GED policy be deleted and that a revised Adult Education 940 policy be approved. The revised policy reinforces the District's commitment to provide classes for the GED and updates the focus of the program. Ms. Colleton made the motion to move the policy to the action agenda. Mr. Miller seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Colleton moved approval of the motion to approve the deletion of General Education Development Test (GED) 730-11 and approval of the Revised Adult Education 940 policies. Mr. Miller seconded the motion. All members present voted aye; nays, none. Motion carried. Bills Mr. Miller moved approval of the Bills for the period March 5, 2004, through March 12, 2004 in the amount of Six hundred sixty-three thousand, one hundred six dollars and ninety-three cents ($663,106.93). (List of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. On roll call Colleton, Miller, Friedman and Lurie voted aye; nays, none; Gilford, Bums and Wilkerson were not present. The motion was approved. Treasurer's Resort Ms. Colleton moved approval of the Treasurer's Report for February 2004. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion approved. Chiller Replacement Project Ms. Colleton moved approval of the contract for the Chiller Replacement Project to AMS Mechanical of Burr Ridge, IL, the lowest responsible bidder meeting specifications in the amount of $753,900. Mr. Miller seconded the motion. On roll call Colleton, Miller, Friedman, and Lurie voted aye; nays, none. (Gifford, Bums and Wilkerson absent) Motion carried. The items of the consent agenda were voted on separately. Ms. Colleton made the motion to approve the Personnel agenda as amended (removal of Resolution to Rehire Part-time non -tenured teachers) and addendum. Personnel Professional Staff a. Resolution Authorizing Release of Part Year and' Part -Time Non - Tenured Teachers b. Resolution Authorizing Release of First Year Non Tenured Teachers c. Resolution Authorizing Release of Second -Year Non -Tenured Teachers d. Resolution Authorizing Release of Fourth -Year Non -Tenured Teachers e. Resolution Authorizing Re -Appointment of First -Year Non -Tenured Teachers f. Resolution Authorizing Re -Appointment of Second -Year Non - Tenured Teachers g. Resolution Authorizing Re -Appointment of Third -Year Non Tenured Teachers h. Change in Status - Stipends 1. Teacher Retirement j. Teacher Resignation - Extra -Curricular k. Administrative Release Classified Staff a. Teacher Aide Reduction in Force b. Secretarial Change in Hours c. Secretarial Resignation d. Food Service Reduction in Force e. Operations - Custodial Suspension Without Pay f. Special Staff - Added Duties g. Special Staff - Change of Position Mr. Friedman seconded the motion. On roll call Colleton, Miller, Friedman and Lurie voted aye, nays, none. Motion carried. 3 Ms. Colleton moved approval of the appointment of William F. Gurrie & Co., Ltd., Certified Public Accountants, as the firm to complete the annual financial audit for Fiscal Year 2004. Mr. Miller seconded the motion. On roll call Colleton, Miller, Friedman and Lurie voted aye, nays, none. Motion carried. Ms. Lurie read the following resolution to Establish the Hearing Date for 20G4 Fire Prevention and Safety Bond Issue: WHEREAS, Township High School District Number 202, Cook County, Hinois (the "District'), is a duly organized and existing School District created under the provisions of the laws of the State of Illinois, and is now operating under the provisions of the School Code of the State of Illinois, and all laws amendatory thereof and supplementary thereto, including the Local Government Debt Reform Act of the State of Illinois, as amended; and WHEREAS, the Board of Education of the District (the "Boardl intends to sell bonds in the amount of $1,400,000 for the purpose of conforming its existing facilities that house students to the building code promulgated by the State Board of Education of the State of Illinois, by altering, reconstructing and repairing said facilities and having equipment purchased and installed therein (the "Bonds'j; and WHEREAS, the Bond Issue Notification Act of the State of Illinois, as amended, requires the Board to hold a public hearing concerning the Board's Intent to sell the Bands before adopting a resolution providing for the sale of the Bonds: Now, THEREFORE, Be It and It Is Hereby Ordered by the undersigned President of the Board of Education of Township High School District Number 202, Cook County, Illinois, as follows: 1. I hereby call a public hearing to be held at 8:30 P.M. on the 19th day of April, 2004, in Room N112 in Evanston Township High School, 1600 Dodge Avenue, Evanston, Illinois, concerning the Board's intent to sell the Bonds and to receive public comments regarding the proposal to sell the Bonds (the "Hearing1. 2. I hereby direct that the Secretary of the Board (the ':Secretary) shall (i) publish notice of the Hearing at least once in the Evanston Review, the same being a newspaper of general circulation in the District, not less than 7 nor more than 30 days before the date of the Hearing and (ii) post at least 48 hour • .. , .�, before the Hearing a copy of said notice at the principal office of the Board. 3. Notice of the Hearing shall appear above the name of the Secretary and shall be in substantially the following form: PusuC NOTICE is HEREBY GIvEN that Township High School District Number 202, Cook County, Illinois (the "District'g, will hold a public hearing on the 19th day of April, 2004, at 8.30 P.M. The hearing will be held in Room N112 in Evanston Townshlp High School, 1600 Dodge Avenue, Evanston, Illinois The purpose of 4 April 19, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 7:25 p.m. in the Superintendent's Office. Ms. Lurie called the meeting to order. On roll call Mr. Gifford, Ms. Colleton, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Laura Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Ms. Campbell, Human Resources Director Elect, and Ms. Engel, recording secretary, were also present. There were no New Business items to discuss. At 7:26 p.m., under Sections 2C(1), 2C(2) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Wilkerson seconded the motion. Ali members present voted aye: nays, none. The Board returned to open session at 8:20 p.m. On roll call Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Bums, Mr. Friedman, Mr. Johnson, Ms. Wilkerson and Ms. Lurie answered present. AaDroval of Minutes Ms. Colleton moved approval of the minutes of the Board of Education meeting of March 2-2, 2004. Mr. Miller seconded the motion. All members voted aye, nays, none. Motion carried. Written Communications There were no written communications. Ms. Wilkerson made the motion to approve the following Personnel Agenda and addendum as amended. Professional Staff - Certificated • Tenure Appointments to Staff • Re -appointment to Staff - Teaching • Appointments to Staff — Teaching • Appointments to Staff — Interns • Appointments to Staff — Extra -Curricular • Resignation — Teaching -change i^ Sttatus — Part-time Status _ Classified Staff • Resignation — Department of Safety Addendum Professional Staff — Certificated • Appointment to Staff • Retirement — Teaching Classified Staff • Retirement — Special Staff Ms. Colleton seconded the motion. On roll call, Colleton, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none; Gllford abstain. Motion carried. It was a pleasure to award tenure to twenty-seven outstanding teachers. They are: David Feeley, Kimberly Marks, Tamie Holmes, Laura Horton, Deshana Newman, Jack Stephenson, Mary Zelewsky, Kevin Barry, Jim Sklar, Neva Metcalf, Aurelia Milam, Margaret Petrof, William Latham, Chad Harris, Valrie Barrett, Jennifer Boller, Joel Weiner, Channing Akinrinade, Kandy O'Connor, Richard Weiland, James Wilchynski, Denise Brown, Anthony Johnson, Kristen Berry, Julie Cotteleer, Jennifer Aguirre and Michael VanKrey. Each teacher was introduced by their department chairperson and had the opportunity to say a few words. Fire Prevention and Safety Bond Issue Mr. Gilford stated that the next agenda item for the Board of Education is a public hearing to receive public comments on the proposal to sell $1,400,000 Limited Tax School Fire Prevention and Safety Bonds for the purpose of conforming the existing facilities of the District that house students to the building code promulgated by the State Board of Education of the state of Illinois, by altering, reconstructing and repairing said facilities and having equipment purchased and installed therein was now open. All persons desiring to be heard will have an opportunity to present written and oral testimony. The Bonds are being sold to fund Life Safety Amendment �47. These projects are required to be completed as approved and ordered by the State Superintendent of Schools and the Suburban Cook County Regional Superintendent of Schools. There were no comments from the Board. There were no written comments. There was no oral testimony. All persons desiring to be heard were given the opportunity to present oral and written testimony. On roll call Ms. Colleton, Mr. Gilford, Mr. Miller, Ms. Bums, Mr. Friedman, Ms. Wilkerson and Ms. Lurie voted to adjourn the Public Hearing for the 2004 Bond Issue. Hearing adjourned. Summer Curriculum Support was requested in the amount of $105,860 to conduct 22 projects related to the three school goals. Curriculum Council has made a commitment to provide greater focus for summer curriculum work and to reduce expenditures. The proposed projects are approximately $20,000 less than in past years. Following questions from the Board Mr. Friedman made the motion that the Summer Curriculum Proposals be moved to the action agenda. Mr. Gilford seconded the motion. Mr. Friedman made the motion to approve the Summer School projects for 2004 as presented. Mr. Miller seconded the motion. On roll call Ms. Colleton, Mr. Miller, Ms. Burns, Mr. Friedman, Ms. Wilkerson and Ms. Lurie voted aye; nays, none, Mr. Gilford abstained. Motion carried. ADDroval of Bills Mr. Miller moved approval of the Bills for the period of March 15, 2004 through April 2, 2004 In the amount of one million, one hundred sixty-seven thousand, four hundred twenty-nine dollars and forty-seven cents ($1,167,429.47) (List of bills approved is on file in the Business Office.) Mr. Gilford seconded the motion. On roll call, Colleton, Gilford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Board Reorganization Mr. Miller made the motion for adjournment of Retiring Board Sine Die, Mr. Friedman seconded the motion. On roll call Colleton, Gilford, Miller, Bums, Friedman, Wilkerson and Lurie voted aye; nays, none. Motion carried. Ms. Wilkerson moved that Dr. Taggart preside as temporary chairman for the purpose of electing a president. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion Carried. Election of the President Dr. Taggart declared the nominations for a one-year term for president were In order. Per. Friedman nominated Mr. Gilford. There were no additional nominations. All Board members voted aye; nays, none. Motion carried. Mr. Gilford was declared president and assumed the chair. ITV Election of the Vice -President Mr. Gilford declared the nominations for a one-year term for vice-president were in order. Mr. Friedman nominated Ms. Wilkerson. There were no other nominations. All members voted aye; nays, none. Ms. Wilkerson was declared the vice-president. Secretary and Treasurer Mr. Miller nominated Jeffrey Taggart for a one-year term as secretary and to be appointed as the School Treasurer for the term of July 1, 2004 to June 30, 2005 with a compensation for this duty in the amount of $1,000 to be added to his 2004-05 base pay. Ms. Lurie seconded the motion. On roil call Colleton, Miller, Bums, Friedman, Wilkerson, Lurie and Gilford answered aye; nays, none. Motion carried. Other Organization Resolutions Ms. Wilkerson made the motion to approve the following resolutions: RESOLUTION DESIGNATING SELF WORKERS COMPENSATION POOL REPRESENTATIVE AND ALTERNATE WHEREAS, the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois is required to by Article V of the CONTRACT AND BY-LAWS SCHOOL EMPLOYEES LOSS FUND to appoint (1) person to represent that body on the Board of Directors along with another person to serve as an altemate representative when the initial representative is unable to cant' out that representative's duties, NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois that the following designated individuals and no others are hereby appointed as representative and alternate to the Board of Directors for the School Employees Loss Fund. Jeffrey Taggart Representative Claudia Miller Alternate Representative RESOLUTION RATIFYING ACTS, CONTRACTS, POLICIES AND BY-LAWS RESOLVED that the Board of Education, District 202, County of Cook, State of Illinois ratify all acts and contracts which remain incomplete or unexecuted, whole or in part; BE IT FURTHER RESOLVED that the policies and by-laws of the Board of Education, District 202, County of Cook, State of Illinois be adopted by this Board of Education. Passed by the Board of Education of Evanston Township High School District #202 in regular meeting this 19th day of April 2004. RESOLUTION DESIGNATING SIGNATORY WHEREAS, the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois desires to designate a signatory to deposit and withdraw funds of School District Number 202, and to sign checks, drafts, orders for the payment of money on deposit on behalf of School District Number 202; NOW, THEREFORE. BE IT RESOLVED by the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois that the following designated individual and no other is hereby the authorized signatory for Evanston Township High School District Number 202 upon checks, drafts, and orders for the payment of money in the capacity shown. Jeffrey Taggart School Treasurer RESOLUTION REGARDING CHECK SIGNATURES RESOLVED by the Board of Education, District 202, County of Cook, State of Illinois that All checks drawn on the accounts of School District 202 are to bear the signature of the School Treasurer. All checks drawn on the Petty Cash Account of School District #202 are to bear the signature of the School Treasurer. Authorization for the School Treasurer to sign checks will be a check register signed by the Board Secretary or the President in the absence of the Secretary. This resolution to be in effect as of this date and continues for such time as the present officers hold their respective offices or until modified by the Board of Education. Notice of any change in signbtory must be given to the School Treasurer. RESOLUTION ESTABLISHING REGULAR MEETING DATES AND PLACE RESOLVED that the regular meeting dates of the Board of Education, District 202, County of Cook, State of Illinois, be held as listed on the attached Schedule of Board of Education Meetinas 2004-05. RESOLUTION ESTABLISHING DATES TO REVIEW CLOSED SESSION MINUTES WHEREAS the Open Meetings Act states that "Each public body shall periodically, but no less than semi-annually, meet to review minutes of all closed meetings sessions;" BE IT RESOLVED that the Board of Education of Evanston Township High School District #202 will review closed session minutes in accordance with the requirements of the Open Meetings Act during the regular board meeting in December and the second regular board meeting in June. Mr. Friedman seconded the motion. On roll call Colleton, Miller, Burns, Friedman, Wilkerson, Lurie and Gifford voted aye; nays, none. Motion carried. Consent Agenda Ms. Lurie moved approval of the consend agenda which included: Approval of Days of Remembrance for Victims of the Holocaust: Whereas, from 1933-1945, six million Jews and five million others (clerics, communists, dissidents, gypsies, disabled, homosexuals, Jehovah Witnesses, Poles, Serbs) were murdered in the Holocaust as part of a systematic program of genocide; Whereas, the students and staff of Evanston Township High School should always remember the atrocities committed by the Nazis, so that such horrors are never repeated; Whereas, the community of EfHS should continually dedicate itself to the principle of equal justice for all people, remain eternally vigilant against all tyrants, and recognize that bigotry provides a breeding ground for tyranny to flourish; Whereas, 27 Nissan, by the Hebrew Calendar, or April 18 has been designated internationally as Yom HaShoah (Holocaust Remembrance Day), it is appropriate for us to join the commemoration: Therefore, we the School Board of District 202, proclaim that, in memory of the victims of the Holocaust, and in the hope that we will always strive to overcome prejudice and inhumanity through vigilance, education, and resistance, proclaim that April 20-23, 2004, be hereby designated at Evanston Township High School as the Days of Remembrance for the Victims of the Holocaust. • Renewal of Membership for 2004-05 in the Illinois High School Association and Payment of Dues. Mr. Miller seconded the motion. On roll call Colleton, Miller, Burns, Friedman, Wilkerson, Lurie and Colleton voted aye; nays, none. Motion carried. Superintendent's Report Dr. Alson announced student and staff awards and honors and upcoming events. Pollina the Board and Committee Retorts Ms. Wilkerson congratulated the new teachers who received tenure. She Is looking forward to serving as the vice-president. Mr. Johnson found the talk by Mrs. LaNier to be enlighting and impressive. Ms. Burns thanked the committee for bringing her to speak. It was worth the money. It Is difficult to believe how much hate there was during that time. She also thanked Dr. Cooper for bringing Dr. Perry and thanked Dr. Alson for the Critical Friends. Ms. Burns expressed concern that not enough students of color are taking advantage of the ACT Prep courses. Mr. Friedman would like to know how the pilot extra curricular project Is progressing in light of Mr. Durrah's departure. Dr. Alson responded that Mr. Vosnos has shown a commitment to the program. A summary from last quarter will be provided. Mr. Gilford thanked Ms. Lurie for her fabulous leadership. She Is a strong and persuasive force. This is a tremendous Board and he is thankful for the opportunity to lead. In remembering Little Rock he said that we have come far but have a long way to go. Ms. Colleton would have liked a reminder about the election of officers for the School Board. She complained that we are not able to tape Raotime, and thinks that we should protest. Dr. Perry was terrific. Ms. Lurie shared information about a meeting to be held regarding state education reform, it will be faxed to Board members. Ms. Lurie enjoyed being Board president and congratulated Mr. Gifford and Ms. Wilkerson on their appointments. Dr. Alson thanked Ms. Lur€e for serving as the Board president. Comments from the Public ETHS junior Kim Fair introduced herself. She is running for the Student School Board representative. At 10:20 p.m., there being no further business to comae before the Board, Ms. - Wilkerson moved and Mr. Miller seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on May 10, 2004. All members voted aye; nays, none. Meeting adjourned. May 10, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. On roll call Ms. Lurie, Ms. Bums, Mr. Friedman, Ms. Colleton, and Ms. Wilkerson answered present. Also present, Dr. Alson, Superintendent, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Ms. Campbell, Director of Human Resources Elect, and Ms. Engel, Recording Secretary. Mr. Miller and Mr. Gilford were absent. New Business The city has asked Districts 65 and 202 to enter into negotiations to waive our rights to receive funds for ETHS students who reside in the new construction on Howard Street. This request relates only to the Howard Street TIF. Dr. Taggart will present details of this request and other TIF's at the next Board meeting. Dr. Taggart reported that the National School Fitness Foundation will not be able to make their May payment. Dr. Taggart will try to determine the exact extent of this problem and report back to the Board at the next meeting. Dr. Alson informed the Board of certification problems that we have with the State Board of Education. At 7:00 p.m. Ms. Wilkerson made the motion to adjourn to Closed Session, under Sections 2C(1), and 2C(21) of the Open Meetings Act. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. At 7:35 p.m. Ms. Wilkerson called the regular meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Bums, Mr. Friedman, and Mrs. Wilkerson answered present. Mr. Miller, Mr. Johnson and Mr. Gilford were absent. Student Recoonition The School Board recognized Geoffre,, Cubbage, the State High School Debate Champion in Lincoln -Douglas debate. He was introduced by one of his coaches, Richard Dempsey. Ms. Colleton moved that the Board of Education approve the minutes of the regular meeting of April 19, 2004. Ms. Bums seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications were circulated. Review of Student Board Election Results Dr. Taggart presented the results of the Student Member Board of Education election. Kim Fair will be the Student Board member for the 2004-05 school year and Steven Lewis will be the alternate. Ms. Fair will be seated at the September 131 2004 Board meeting. Ms. Lurie moved approval of the resolution: BE IT RESOLVED by the Board of Education, District 202, Counts of Cools, State of Illinois that the returns from the student election held on the 211 day of April, 2004, in said high school district for the purpose of electing one student member and one student alternate member of the Board of Education of said district to serve from September 1, 2004 to June 30, 2005, are as follows: Kim Fair 173 Steven Lewis 152 James Johnston 32 Tanya Rodriquez 21 THEREFORE, the Board of Education finds and declares that the following are duly elected student members, with the offices as specified below, of the Board of Education, to serve from September 1, 2004 to June 30, 2005: Kim Fair Student Member Board of Education Steven Lewis Alternate Member Board of Education Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. The agenda order was changed. Alumni Association Report Public/Alumni Relations Director Kathy Miehls presented the report. She described two new programs started this year: the Distinguished Alumni Award Program and the Teacher/Staff Mini -Grant Program. Nominees for the Distinguished Alumni Program should have distinguished themselves through achievement, service, and/or contributions to society. The program has honored seven alumni from hvo groups and was deemed a huge success by everyone. The Mini -Grant Program was designed to underwrite school -related projects and activities. ETHS teachers and staff were asked to apply for grants of up to $1,000. To date seven grants have been awarded for a total of $3,050. Board members thanked Ms. Miehls for the informative report and all the work she has done with the Alumni Association. Ms. Bums said that her daughter participated In the Adopt a Student program. This is her second year and she has developed a good relationship with her "adopter". Lonp Term Agenda Discussion Mr. Gifford requested that this item be moved to the May 24t' agenda because his airplane was delayed tonight and he was not able to attend the meeting. Proposed i_ecislative Resolution Reoardinq State Funding for Education The Joint Legislative Task Force proposed that Districts 65 and 202 discuss a joint resolution to the General Assembly for fiscal relief on the following three points: • PTAB • Supplemental legislation that switch from CPI to ECI • Full funding for Special Education, especially categorical funds It was suggested that the districts post Information related to legislation on their websites. Induction Committee ReQort Dr. Cooper introduced the Induction Coordinator, Renee DeWald and three staff developers, Cynthia Thomas, Larry Geni and Theresa Collins, who gave the report. The Induction Program was developed to help with the retention of new teachers by preparing and supporting them. We now have 129 non -tenured teachers at ETHS. The program begins in early summer with ETHS 101, which helps new teachers get to know ETHS. ETHS 202 helps first year teachers with Issues of building relationships and classroom management. The Mentor Program provides emotional support and someone who can answer questions of procedures. Staff Developers observe non -tenured teachers in a non -evaluative manner and give feedback and provide curricular and instructional resources. Studying Skillful Teaching is a 36-hour Studying Skillful Teaching Course. They are also doing exit interviews to determine the reasons teachers leave ETHS. Dr. Cooper and Dr. Alson thanked the Board for their support and thanked the teachers and chairs for their contributions to this program and the entire team of staff developers. Hoard Committee Assignments The list of Board Committee Assignments for 2004-05 was distributed. Mr. Friedman asked why some of the committees had been removed. Dr. Alson explained that some were no longer needed because their work was finished. However, the Technology Committee should not have been removed. Ms. Colleton and Ms. Burns volunteered to serve on that committee. Aooroval of Resolution for Sale of 2004 Life -Safety Bond Vice -President Ms. Wilkerson announced that a proposal had been recelved from Hutchinson, Shockey, Erley & Co., Chicago, Illinois, for the purchase of the Districts general obligation limited tax school fire prevention and safety bonds to be issued by the District pursuant to Section 17-2.11 of the School Code and that the Board of Education would consider the adoption of a resolution providing for the issue of said bonds and the levy of a direct annual tax to pay the principal and interest thereon. Whereupon Member Colleton presented and the Secretary read In full a resolution as attached to the permanent minutes. After a full discussion thereof, the Vice -President directed that the roll be called for a vote upon the motion to adopt said resolution as read. Ms. Coileton moved approval of the Resolution for Sale of 2004 Life -Safety Bonds. Ms. Lurie seconded the motion. On roll call Bums, Friedman, Lurie, Colleton, and Wilkerson voted aye; nays, none; absent, Miller and Gilford. The Vice -President declared the motion carried and said resolution adopted and approved. The Secretary was directed to record the same in the records of the Board of Education minutes of Evanston Township High School District 202, Cook County, Illinois, which was done. OT Ms. Colleton moved approval of the Bills for April 16, 2004 through April 30, 7004, in the amount of one million, ninety-nine thousand, two hundred ninety- four dollars and twenty-four cents ($1,099,294.24) (List of bills approved is on file in the Business Office.) Ms. Wilkerson seconded the motion. On roll call Bums, Friedman, Lurie, Colleton and Wilkerson voted aye; nays, none; Miller and Gilford absent. Motion carried. Treasurer's Report Ms. Lurie moved approval of the Treasurer's Report for March 2004. Ms. Colleton seconded the motion. All members voted aye; nays, none; Miller and Gilford absent. Motion carried. Ms. Colleton moved approval of the consent agenda which included: • Approval of the amended calendar for 2003-04 • Personnel Agenda Professional Staff -- Cet ficated Re -Appointment to Staff Change in Status Change of Position Administrative Retirements Addendum Classified Staff` Appointment to Staff - Exempt Ms. Margaret seconded the motion. On roll call Bums, Friedman, Lurie, Colleton and Wilkerson voted aye; nays, none. Motion carried. Ms. Martha Hansen thanked the Board for approving her appointment as the chairperson of the Science Department, Superintendent's Report Dr. Alson announced awards and honors received by teachers, staff and students and upcoming events. Pollina of the Board and Committee Reports Jane Colleton said that the Professional Growth Committee Is finishing its work for the year. She attended the Those Who Excel dinner, it was very nice to see people honored. Former Ms. America has been invited to speak to Health classes. Ms. Lurie enjoyed the Those Who Excel program, it was intimate and personal. She attended the National Honor Society Induction and met with the Critical Friends. The School Based Health Center has a program tailed Well lilts, that helps students with weight problems, with exercise and diet plans. Ragtime was fabulous. The Insurance Committee had a day long meeting with a new broker. Mr. Friedman attended the Teacher Appreciation Day program, Critical Friends debriefing, and Those Who Excel dinner. The Joint Legislative Task Force discussed state education reform at a town hall meeting. He attended a presentation at Evanston Hospital on teenage mental health. Ms. Bums was impressed with the professionalism of Ragtime. She asked If the Prairie State testing day is counted as a regular school day. She congratulated Ms. Hansen on her appointment as the Chairperson of the Science Department. Ms. Wilkerson said that Ragtime was "fantabulous". She attended the School Improvement Team and is anxious to see the Critical Friends report. She thanked EfHS for support of the Teacher Excellence Awards. Comments from the Public - There were no comments from the public. At 9:30 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on May 24, 2004 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. Mary Wilkerson, Vice -President Jeffrey Taggart, Secretary M May 24, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Mr. Gilford presided and called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Bums, Mr. Friedman and Mr. Gilford answered present. Dr. Aison, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Human Resources, Mr. Grbavac, Director of Buildings and Grounds, and Ms. Engel, recording secretary, were also present. New Business Mr. Grbavac presented a proposal that, based on current demand for electricity, could save approximately $150,000 next year by purchasing electricity on the open market instead of producing it in our generator. The rate we would be charged to purchase electricity will be locked in on the day we sign the contract. Since the prices are fluctuating it is important to lock In the rate as soon as possible. In order take advantage of the favorable rates this proposal will be presented at a Special Board meeting on May 27, 2004. At 7:10 p.m., under Sections 2C(1), 2C(11), and 2C(21) of the Open Meetings Act, Mr. Friedman made a motion to close the meeting. Mr. Miller seconded the motion. All members present voted aye: nays, none. At 8:10 P.M. the Board returned to open session. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Burns, Mr. Johnson, Mr. Friedman and Mr. Gilford answered present. Ms. Colleton moved approval of the minutes of the regular meeting of May 10, 20G4, and the Finance Meetings of March 31, 20D4 and May 5, 2004. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion approved. There were no written communications. Ms. Wilkerson made the motion to approve the Consent Agenda, which included: Consent Agenda .. a) Personnel Professtonal Staff - Certificated • Ratification of Memorandum of Agreement • Appointments to Staff - Certificated • Change in Status Educational - Certificated • Change in Status — Added Duties - Certificated • Tenure — Certificated • Leave of Absence — Certificated • Maternity Leave — Certificated • Retirements - Certificated b) Approval of Asbestos Abatement Contract to Asbestos Control, Inc., of Arlington Heights, Illinois, the lowest responsible bidder meeting specifications, in the amount of $27,700; and approval of a contract to Camosy, Inc., of Waukegan, Illinois, the lowest responsible bidder meeting specifications, in the amount of $40,220 for asbestos abatement for the following locations: S315, S319, S321, IDF5 server room, and four columns in the Bacon Cafeteria need to be reinforced and enclosed. c) Approval of Bills for the period March 5, 2004, through March 12, 2004 in the amount of Six hundred sixty-three thousand, one hundred six dollars and ninety-three cents ($663,106.93). (lest of bills approved is on file in the Business Office.) Mr. Friedman seconded the motion. d) Approval of Treasurer's Report for April 2004 Ms. Lurie seconded the motion. On roll call, Wilkerson, Colleton, Lurie, Miller, Bums, Friedman voted aye; nays, none; abstain, Gilford. Dr. Alson thanked Teachers' Council President, Pam Baumgartner, and the TC team for their fair-minded representation on behalf of their colleagues throughout negotiations. He feels the four-year contract "will not only serve teachers well, but will serve the school and community well." Board President Steve Gilford said these negotiations set a good tone of mutual respect and collaboration, which "is important for the school community." He said the contract reflects a negotiated compromise, especially concerning financial issues and the constraints ETHS faces. Ms. Baumgartner and Ms. Wilkerson, Board of Education Vice -President, signed - the memorandum of agreement. Report of the School Improvement Team Co-chairs Kate Todd and Margaret Petrof described the activities of the School Improvement Team for 2003-04. The IMPS team spearheaded the Critical Friends accreditation visit, they sponsored the "Community Conversation" let by Dr. Theresa Perry, they worked to raise awareness of the Prairie State Exam and Its significance to No Child Left Behind, and successfully negotiated dual credit with Oakton Community College for certain Applied Sciences/Tech nolog ies' courses and "life -skills" curriculum for all students. Board questions focused on feedback from the Critical Friends, the proposed "life skills" curriculum content (e.g., study skills, accessing school resources, AVID training, literacy skills). Kate Todd is retiring from IMPS and was thanked for her many years of service to the school. Attendance Reoort -- Goal 3 Attendance has increased over the past few years. However, a stronger message about the importance of attendance needs to be imparted. Ms. Madden, Director of Pupil Personnel Services, headed a committee that reviewed the attendance policy, attempted to improve communication to the school community about the correlation between attendance and achievement, reviewed attendance patterns to create appropriate interventions (much of the intervention work was done by Brian Cadogan, Student Achievement Counselor); and fostered monitoring of attendance contracts by counselors and Homebase Facilitators. The committee also held focus groups with reclassified students on such topics as why students cut class, the Tardy Center, and attendance contracts. Focus groups also were held with adults who help enforce the attendance policy. Feedback from these groups led to the following recommendations: Lower the maximum number of allowable absences for 2005-06 to eight days per semester (combined total of excused and unexcused absences) r Establish stronger penalties for unexcused absences. At five unexcused absences, a student would receive a grade of F in the course where the absences have occurred. Create a pilot program to counsel students who are repeaters In the Tardy Center Enforce ID checks at all centers during the day. Ensure lunch -period ID checks are rigorously enforced. The Board was concerned about punishing students who have good grades but who also have more than five unexcused absences. However, they felt students who have unexcused absences should face consistent, institutional consequences and suggested looking at other school models, that link grades and class attendance. Some Board members prefer the lack of distinction between excused and unexcused absences. Other comments related to building more flexibility into the Tardy policy, especially first period and requiring students to make up missed work; holding parents responsible for their child's truancy; an over reliance on the automated syste►m for notifying parents about absences; the need for clearer distinctions between excused and unexcused absences; Improving attendance -reporting materials used by teachers; and a concern that not all parents know how to advocate for their child concerning excused absences, which can lead to inequitable enforcement of the attendance policy. Lono--Term Aqenda Discussion 3 Board President Steve Gilford said that Board members feel they don't have enough time at Board meetings to discuss important issues. He Identified several topics he wants the Board to focus on this coming school year: Homebase, academic -level placement, freshman transition and early Intervention, budget, department chairs and the ETHS District Foundation. He wants to create larger blocks of discussion time throughout the year by restructuring the Hoard agenda. Student Fees and Charaes Dr. Taggart presented the proposed fees and charges for 2004-05. Next year fees and charges will be brought to the Board earlier in the year. Ms. Colleton moved this Item to the Action Agenda. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Colleton moved approval of the proposed fees and charges for 2004-05. Ms. Lurie seconded the motion. On roll call Wilkerson, Colleton, Lurie, Miller, Bums Friedman and Gilford voted aye; nays, none. Motion carried. pr Dosed School Calendars for 2004-05. 2005-06 and 2006-07 Ms. Martin presented the calendars for 2004-05, 2005-06 and 2006-07 and explained the changes for 2004-05. These calendars will be on the Action Agenda at the June 14, 2004 Board meeting. ProDOsed Leaislative Resolution Reaardina State Fundina for Education The Joint Legislative Task Force recommended that the Boards of Education for Districts 65 and 202 approve a resolution urging the Illinois General Assembly to provide fiscal relief for school districts by enacting three bills that have already been filed. Ms. Wilkerson moved approval of the Resolution, with minor changes. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. SuDerintendent's Reoort Dr. Alson announced student and staff awards and honors. Pollina the Board Mr. Gilford thanked retiring student Board members Alex Johnson for all he has done this year and presented him with a paperweight engraved with his name A May 27, 2004 A Special Meeting of the Board of Education of Evanston Township High School was convened at 7:30 a.m. in the Superintendent's Office. Mr. Giiford presided and called the meeting to order. On roll Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Bums, Mr. Friedman and Mr. Gilford answered present (Ms. Wilkerson in person, other Board members via conference call). Dr. Taggart, Business Manager, Mr. Grbavac, Director of Buildings and Grounds and Ms. Engel, recording secretary, were present. Board members received a proposal to purchase electricity on the open market instead of generating our own using natural gas. The strong demand for natural gas and shrinking supplies have driven the cost of gas up. Currently the price of natural gas for the summer months is at a record high and the cost of electricity on the open market is lower than what It would cost to produce. By turning off the generators and purchasing electricity on the open marked, based on our current demand, we could save approximately $150,000 over the next year. Ms. Lurie made the motion to approve the one-year contract with Constellation New Energy to purchase electricity on the open market. Mr. Friedman seconded the motion. On roll call, Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Bums, Mr. Friedman and Mr. Gilford voted aye; nays, none. Motion carried. Comments from the Public There were no Comments from the Public. Adiournment At 7:34 a.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Miller seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on June 14, 2004 in the Superintendent's Office. June 14, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Mr. Gilford called the meeting to order. On roll call Ms. Wilkerson, Ms. Lurie, Ms. Bums, Mr. Friedman and Mr. Gilford answered present. Ms. Colleton arrived at 6:45 p.m. and Mr. Miller at 7:00. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Ms. Jones, Director of Human Resources, Ms. Campbell, Human Resources Director Elect, and Ms. Engel, recording secretary, were also present. There were no new business Items. At 6:45 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Mr. Friedman made a motion to close the meeting. Ms. Lurie seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 8:25 p.m. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Bums, Mr. Friedman, and Mr. Gilford answered present. Aooroval of Minutes Mr. Miller moved approval of the minutes of the Board of Education meeting of May 24, 2004 and the Special meeting of May 27, 2004. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications Written Communications were circulated. Standards —Goal 1 Dr. Cooper presented an overview of the progress on Goal 1: to align assessment, instruction, and curriculum in every department and to continue aligmmnent activities with District 65. Progress has been made in using the common assessments to imporve instruction, and the questions raised by looking at student work this way has led to development of new goals for curriculum, instruction, and staff development for next year. Board members would like to see the draft of the outreach to parents booklet being designed. Critical Friends Dr. Alson thanked Warren Wolfe for his incredible leadership over the past five years. The feedback we received four years ago from the Critical Friends was taken very seriously and led to changes prior to the accreditation visit. Board discussion related to the following areas: Concerned that honors classes are being watered down A request for footnotes on the goals to keep track of what has been accomplished Matrix should be sent to teachers and parents > Concern regarding identifying or misidentifying students Transition from middle school for all students > Public dialogue with District 65 regarding articulation Administrator and chair visits to classrooms k� Dr. Alson presented the proposed goals for 2004-05. The format suggested by Critical Friends years ago is still used. Hoard members would like to be able to track progress and measure results at the end of the year. It was suggested that benchmarks be added to the goals. Concern was expressed about Identifying minority students who might be placed in the wrong level. A systematic transition plan should be developed for all students. Mr. Gilford suggested that there be a public dialogue between Districts 65 and 202 regarding this issue. Mr. Miller asked if, with the new counseling model, we will gain more control in scheduling students for the right level. It is more important to help students succeed than to have larger numbers in honors classes. Ms. Madden explained that there is a summer audit for each incoming freshman. This year District 65 did a good job of encouraging students below the 50t' percentile to attend summer school. Attendance Report Ms. Madden answered questions from the Hoard regarding the Attendance Report. Some of the concerns expressed by Board members included: how we make sure parents get the message that their student has missed classes; who should make the contact with parents; whether or not students should be allowed to make up work when they have an unexcused absence; truancy should be noted; and extending the time allowed to enter first period. The Board Is not ready to act on the Attendance recommendations. When the attendance proposal is brought back, the Board would like to see the entire Attendance Policy. Ms. Wilkerson made the motion to remove this item from the Action Agenda. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Teachers and counselors will be asked to come to the Board meeting when this is presented next. �bnsentAaenda Mr. Friedman asked for clarification on why we are joining the High School District Organization and Ed Red. Dr. Taggart said that while EDRED looks at legislative matters for K-12 school districts the High School District Organization deals only with matters related to high schools and has been instrumental in pushing through important legislation. Ms. Bums asked if we are requlred to award contracts to the lowest bidder, or can we give special preference to an Evanston company. Mr. Grbavac said that according to the School Code we are required to award contracts to the lowest bidder. He will ask our attorney to comment on this matter at the Finance Committee meeting. Ms. Wilkerson moved approval of the consent agenda which included: r Adoption of Prevailing Wage Resolution to be published in the Evanston Review on June 24, 2004 Approval of School Calendars for 2004-05, 2005-06 and 2006-07 Approval of Illinois Association of School Boards Membership for 2004-05 and payment of annual dues of $6,065. ? Approval to Award Painting Contract to Oosterbaan & Sons Company of Posen, IL the lowest responsible bidder meeting specifications in a total base bid of $29,900.00 Approval to Award Carpeting Contract to Areilano's Carpet Inc. of Chicago, IL the lowest responsible bidder meeting specifications In a total base bid of $33,680. 7 Approval to Award District Furniture Contract to the following companies in a total amount of $31,097.26: Frank Cooney of Elk Grove Village, IL Interiors for Business of Batavia, IL Corporate Express of Woodridge, IL School Specialty of Greenville, WI Demco of Madison, WI Approval of Building Automation System Service Agreement and Fire Alarm System Service Agreement to Siemens Building Technologies, Inc. in a total amount of $64,270. Approval of Energy Efficiency Study Contract for Energy Efficiency Study Contract to Grumman/Butkus Associates, of Evanston, IL, In the amount of $24,500. Approval of Membership in High School District Organization and the payment of dues in the amount of $864.50 Approval of Bills for the period of May 21, 2004 through June 6, 2004 in the amount of one million, one hundred forty-five thousand, eight hundred ninety-five dollars and eighty-nine cents ($1,145,895.89) (ust of bills approved is on file in the Business Office.) Personnel Professional Staff - Certificated Appointment to Staff - Administrative Appointments to Staff - Teachers Appointments to Staff - Summer School Resignation - Teacher Retirements - Teacher Change In Status Educational - Teacher Maternity Leave - Teacher Added Duties - Teachers Extra -Curricular Resignations - Teachers Non -Certificated Change in Status - Education - Teacher Aide Gassified Change in Position - Safety Addendum Professional Staff — Certificated Appointment to Staff -- Teaching Summer School Appointments — Corrections Classlfied Staff -- Gerical Appointment to Staff — Secretary Mr. Miller seconded the motion. On roll call Wilkerson, Colieton, Lurie, Miller, Bums, Friedman and Gilford voted aye; nays, none. Motion carried. SuoerintendenCs Reoorit Dr. Alson announced that our Girls' Track Team is first in the state. He also announced student awards and honors and upcoming events. Pollino the Board and Committee Rerr_+ot#s All Board members attended Graduation and commented that Is was a great event. Mr. Friedman reminded the Board to revisit the self -evaluation. He thanked Dr. Alson and the administration for the Critical Friends report. Ms. Burns asked that we look at things from the point of parents and students. She thought the end of the year brunch was very nice. Mr. Miller congratulated the graduating class. Ms. Lurie asked why there were no veterans at Graduation. It was reported that even though seven veterans were issued diplomas four chose not to march and three are deceased. She missed the bagpipers. Ms. Colleton enjoyed "The Bald Soprano and the end of the year brunch. Ms. Wilkerson was very enthusiastic about the Partnership for the Future. Unfortunately 28 students applied but there were only positions for seven. She also attended the end of the year breakfast, Fine Arts and SIT awards. _Comments from the Public There were no Comments from the Public. At 10:25 p.m., there being no further business to come before the Board, Ms. Colleton moved and Mr. Miller seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on June 21, 2004. All members voted aye; nays, none. Meeting adjourned. Steve Gilford, President Jeffrey Taggart, Secretary June 21, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:55 p:m: tn-tKe N=112. Ms. Wilkerson called the meeting to order. On roll call Ms. Colleton (via telephone) Ms. Burns, Ms. Lurie and Ms. Wilkerson answered present. Mr. Miller arrived at 7:05 p.m. and Mr. Giiford at 7:30 p.m. Ms. Colleton participated in the meeting via telephone until 7:30 p.m. Approval of Minutes Ms. Lurie moved approval of the minutes of the Board of Education meeting of June 14, 2004. Ms. Burns seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications There were no written communications. NecTotiation Committees Update Dr. Alson reported that the recently completed Teachers' Council negotiation process led to the formation of two new committees; Junior Description Form and Department Chair. Both of the committees have been established and had the initial meeting with Dr. Aison and Pam Baumgartner. The Junior Description Form committee will submit their report to the administration and TC in December 2004 and to the Board in January 2005. The report from the Department Chair committee is scheduled to be submitted to the administration and TC in May of 2005 and to the Board in the summer of 2005. Board members requested a copy of the current job description for department chairpersons. Approval of Pr000sed Goals for 2004-05 Following a discussion the Board agreed that the Goals would not be voted on until the July 12, 2004 Board meeting. Board members asked that the outcomes be more specific. Consent Aaenda Ms. Lurie made the motion to approve the Consent Agenda which Included: r Transfer of Money Earned as Interest in the Working Cash Fund WHEREAS, the School Code of Illinois provides that moneys earned as interest from the investment of the Working Cash Fund shall be transferred to the Educational Fund, Transportation Fund, or the Operations and Maintenance Fund upon the authority of the school board by separate resolution directing the school treasurer to make such transfer; and WHEREAS, the Board of Education has determined that the earned Interest shall be transferred to the Educational Fund of Evanston Township High School District 1#202 to meet ordinary and necessary disbursements for salaries and other school purposes; NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to transfer earned interest of $31,085.57 from the Working Cash Fund to the Educational Fund. Approval to award contract for vending machine items to Concession Services of Chicago, IL, the lowest responsible bidder meeting all specifications in a total of $55,348.63. Approval to award contract for Bakery Products to Gonnella Baking Company of Chicago, IL the lowest responsible bidder meeting specifications in a total base bid of $23,792.98. Approval to award contract for Dairy Products to Cloverleaf Farms of Crestwood, IL, the lowest responsible bidder meeting specifications In a total base bid of $14,873.90. ;i- Approval of the Bills for June 11, 2004 In the amount of eight hundred thirty thousand, six hundred twenty-six dollars and eighty-nine cents ($830,626.89) (List of bills approved is on file in the Business Office.) Treasurer's Report for May, 2004 > Approval of renewal of the Collective Liability Insurance Cooperative (CLIC) insurance Cooperative package plan and payment by the Business Manager of the premium of $215,071. Approval of renewal of membership In the SELF Pool and payment by the Business Manager of the annual premium of $235,113. Approval of Open Meetings Act — Closed Meeting Minutes, designated as open or closed. -01 Personnel Agenda and addendum Professional Staff — Certificated Appointments to Staff — Teachers Appointments to Staff — Interns Appointments to Staff — Summer School Leave of Absence — Teacher Classified Appointment to Staff — Support Staff Salary — Exempt Employees Adjustment of Salaries — Support Staff Suspension — Operations Addendum Professional Staff - Certificated Summer School Appointments Classified Staff — Special Staff Appointments to Staff — Special Staff Additional Pay — Exempt Secretary Mr. Miller seconded the motion. On roll call Wilkerson, Lurie, Miller, Bums and Gilford voted aye; nays, none. Motion carried. Ms. Co!leton and Mr. Friedman were absent. Suaerintendent's Resort Dr. Alson was sorry to Inform the Board that Special Education teacher and ETHS graduate John Murray died over the weekend. He displayed courage during his battle with leukemia. Mr. Murray came to school at the end of the school year to say good-bye to his students. The Board of Women's Officals of the US Lacrosse Chapter of Chicago voted Franz Calixte as the Exemplary Coach of the Year! The Officials vote each year on one coach that has shown the most sportsmanship to all those on the field. Comments from the Board There were no comments from the Board. Comments from the Public There wee no comments from the Public. .. Retirement of Director of Human Resources. Janice S. Jones Dr. Alson said it is wonderful and bittersweet to say good-bye to Janice. Janice' has gone from ETHS student to teacher to Director of Human Resources and bleeds orange and blue. Under her direction we have made great strides to hire excellent staff that will be a benefit to all. She will be greatly missed. Ms. Jones stated that it has been wonderful to be the Director of Human Resources but everyday she missed being in the classroom. Her goal as Director of Human Resources was to put the right teacher in the classroom. She expressed thanks for the opportunity to be a student, teacher, administrator and quasi -parent at Evanston Township High School. Ms. Lurie served on six negotiations sessions with Janice and said she never lost her cool or sense of humor. Her commitment to and knowledge about EfHS In incredible. Ms. Wilkerson said it has been a pleasure working with her and that she is always calm and unemotional during stressful situations. Ms. Burns said that Janice was nice and welcoming when she was a new Board member and appreciated the time she took to educate her. Mr. Miller stated that Mr. Jones has served EfHS very well and it is clear that she is proud to be an ETHS graduate. Mr. Gilford said that this is a fantastic school and that Janice Is responsible for hiring a large percentage of the faculty. She has made a difference in the community, school and lives of students and faculty. The number of faculty members of color has doubled under her watch. At 7:45 p.m., under Sections 2C(1), 2C(11) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 9:45 p.m. There being no further business to come before the Board, Ms. Wilkerson moved and Mr. Miller seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 5:30 p.m. on July 12, 2004. All members voted aye; nays, none. Meeting adjourned. Steven Gilford, President Jeffrey Taggart, Secretary July 12, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Friedman, and Mr. Gilford answered present. Mr. Miller arrived at 7:15 p.m. and Ms. Bums was absent. Also present, Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/ Principal, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Director of Human Resources and Ms. Engel, Recording Secretary. New Business There was no new business. At 6:42 p.m. Mr. Gilford made the motion to adjourn to Closed Session, under Sections 2C(1), 2C(16) and 2C(21) of the Open Meetings Act Ms, Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. At 8:20 p.m. Mr. Gilford called the regular meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Mr. Friedman, and Mr. Gilford answered present Ms. Bums was absent ADDroval of Minutes Mr. Miller moved that the Board of Education approve the minutes of the regular meeting of June 21, 2004 and the Special meeting of May 27, 2004, Ms. Lurie seconded the motion. Ail members voted aye; nays, none. Motion carried. There were no written communications. Attendance Ms. Madden presented the changes to the current attendance procedures. The main change is to lower the maximum number of absences for the 2004-05 school year to 8 days per semester. Changes were also noted in the Notification Procedure. Mr. Friedman expressed his view that students late to first period should be allowed more time before they are excluded from class for the day and they should be allowed to make up work. He also feels that there should be a distinction between excused and unexcused absences. On behalf of Teachers' Council, President Pam Baumgartner said that TC supports the change from 10 to 8 absences. When students are not in class they miss the opportunity to interact in classroom discussion as well as the lesson for the day. Mr. Miller moved approval of the attendance procedures presented. Ms. Colleton seconded the motion. Five Board members voted aye; Mr. Friedman nay; absent one. Motion carried. Goals for 20G4-05 Mr. Gilford thanked the administration and Ms. Wilkerson for their hard work restructuring the Goals. Board members are pleased with the new format. Ms. Lurie moved approval of the Goals for 2004-05. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Acceptance of Tentative Budaet for 2004-05 Dr. Taggart presented highlights of the tentative budget for 2004-05. The budget for 2004-05 Is not balanced. At this time expenditures in the Education Fund will exceed revenue by approximately $2,320,510. The Board's goal of a balanced budget was not achieved in spite of some success In reducing expenditures. Restricted revenues due to tax caps, which is a 1.9% increase for the 2004 Levy, and property tax refunds continue to be major problems for the District. Revenue continues to increase more slowly than District expenses during this period of very low inflation. Board members asked why there was a $900,000 increase in the special education tuition for private facilities. Special Education director Avlva Tauman will be asked to come to a Board meeting to discuss the increase. Ms. Wilkerson moved approval of the tentative budget for 2004-05. Ms. Colleton seconded the motion. On roll call, Wilkerson, Colleton, Lurie, Miller, Friedman and Gilford voted aye; nays, none, Burns absent. Motion approved. Ms. Colleton commented that we should not be afraid of a referendum. Ms. Lurie left the meeting at this point. Mr. Miller moved approval of the Consent Agenda, which included: a. Approval of Budget Hearing Date of September 13, 2004 and Authorization to publish the following Legal Notice on July 29, 2004 In the Evanston RevIew and the Skokie Review. "Notice of Public Hearing — Notice in Hereby given by the Board of Education of School District No. 202 in the County of Cook, State of Illinois, that a Tentative Budget of said school district for the fiscal year beginning July 1, 2004, will be on file and conveniently available to public inspection at the Evanston Township High School Business Office from and after 8:00 a.m. on July 30t', 2004, at 1600 Dodge Avenue, Evanston, Illinois in this School District No. 202. NOTICE IS HEREBY FURTHER GIVEN that a public hearing on said budget will be held at 7:30 p.m. on September 13t', 2004, In room N112 at Evanston Township High School, 1600 Dodge Avenue, Evanston, Illinois In this School District No. 202. Dated this 12t' day of July 2004. Board of Education of School district No. 202 in the County of Cook State of Illinois. b. Approval of Budget Amendments JanuaryJune 2004 c. Approval of Tentative Paris School Budget 2004-05 d. Approval to Award the Practice Feld Improvement Contract to Accu- Paving Co., of Broadview, Illinois, the lowest responsible bidder meeting specifications in the amount of $27,730. e. Approval to Award the Roof Replacement Contract to North Central Insulation, Inc., of Eau Claire, Wisconsin, the lowest responsible bidder meeting specifications, for Base Bid and Alternate Bids 3 through 5 in the amount of $179,734. f. Approval to Award a five-year Contract for Benefit Consulting Services to Corporate Benefit Consultants Inc. at an annual cost of $36,000. g. Approval of a 3-year Telephone System Maintenance Agreement on our Fujitsu switch to Allied Electric & Communications, Inc. of Lombard, IL for a total of $57,456 and includes remote diagnostics, preventative maintenance, emergency response and acts of God. This equipment Is exempt from the bid process. h. Approval of Bills for June 18, 2004 through June 25, 2004, In the amount of one million, five hundred sixty-nine thousand, three hundred forty-two dollars and ninety cents ($1,569,342.90) (List of bills approved Is on file in the Business Office.) i. Personnel and Addendum Professional Staff - Certificated Appointment to Staff, Teacher Athletic Coaching Appointments Change in Status -- Added Duties Retirement -- Administrative Classified Staff — Operations Change of Position, Groundsman Addendum Professional Staff — Certificated Appointments to staff — Athletic Coaching Ms. Wilkerson seconded the motion. On roll call, Wilkerson, Colleton, Miller, Friedman and Gilford voted aye; nays, none, Bums and Lurie absent Motion approved. 5uoerintendent's Reoort Dr. Alson said that Summer School Graduation will be held on July 22, 2004. Pollina of the Board and Committee Reoorts Ms. Colleton said that Unity Awards were excellent. She also asked if we want to discuss political buttons related to the fail election. Comments from the Public ETHS graduate, Stefano Fogg! expressed his opinion regarding politics related to athletics at ETHS. At 9:25 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Miller seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on August lb, 2004 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. Steven Gilford, President Jeffrey Taggart, Secretary August 16, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Mr. Gilford presided and called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Mr. Friedman and Mr. Gilford answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Director of Human Resources, and Ms. Engel, recording secretary, were also present. Ms. Wilkerson left at the end of closed session. New Business There was no new business. At 6:41 p.m., under Sections 2C(1), 2C(11), and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Mr. Miller seconded the motion. All members present voted aye: nays, none. At 7:30 p.m. the Board returned to open session. On roll call Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Bums, Mr. Friedman and Mr. Gilford answered present. Ms. Wilkerson was absent. Ms. Lurie moved approval of the minutes of the regular meeting of July 12, 2004, and the Finance Meetings of June 16, July 7, and August 11, 2004. Ms. Burns seconded the motion. All members voted aye; nays, none. Motion approved. Communications were circulated. No Child Left Behind (NCLB) Judith Levinson prepared a report, in response to a request by the Board that the administration provide information regarding the ramifications of opting out of the No Child Left Behind Act. Numerous states and individual school districts are considering opting out of NCLB. The law requires that by 2014100% of students must meet the standards set by each state. Illinois is a state that has set high standards. Beginning with 2004 sanctions have been set for every school district that is not making adequate yearly progress (AYP) toward that goal. Dr. Alson stated that it is very Important to measure student achievement, but NCLB, as administered, falls short of that goal. There are better ways to continue our high standards, publish the results and develop action plans to Is continue to Improve test scores of our students. He believes that multiple measures of student performance are a much better way to track student progress than the single test required by NCLB. Dr. Levinson presented estimates of how much money we could lose by opting out of NCLB and how much it will cost us to comply with the requirements. Dr. Alson made it clear that if we decide to opt out of NCLB we would continue our efforts to increase minority student achievement. Dr. Alson mentioned that a lobbyist for Northwestern, Grier Davis, has volunteered to work with both Evanston school districts through the Joint Legislative Task Force on behalf of NCLB. A Board discussion followed. This will be an action Item on the next agenda, with the possibility of moving it from the action agenda If Board members are not ready to vote. Policies The following policies were presented: Student Social and Emotional Development, 705-1 Student Support Services, 835 7 Education of Homeless Children, 812 Health Examinations, Immunizations, and Exclusion of Students, . 805-1 These policies will be voted on at the next Board meeting. Consent Agenda The personnel agenda was removed from the consent agenda. Mr. Friedman moved approval of the following consent agenda: a. Approval of Bills for July 2, 2004 through July 9, 2004, In the amount of five hundred sixty-five thousand, two hundred ninety-one dollars and seventy-nine cents ($565,291.79) (List of bills approved is on file in the Business Office.) b. Treasurer's Report for June 2004 c. Approval of Agreemert to Furnish, Food Service to. District 65 for $448,000. 0. d. Approval of ED RED Membership 2004-05 in the amount of $4,100 e. Resolutions Transfer of Funds from Working Cash to Educational Fund Transfer of Funds from Transportation to Educational Fund Transfer of Money Earned as Interest in Working Cash Fund f. Revised Board of Education Meeting Dates for 2004-05 2 g. Dates for Finance Committee Meetings for 2004-05 Ms. Colleton seconded the motion. On roll call Colleton, Lurie, Miller, Bums, Friedman and Gilford voted aye; nays, none; Wilkerson absent Motion approved. Ms. Colleton moved approval of the Personnel Agenda and addendum. Personnel Professional Staff - Certificated > Appointments to Staff - Certificated Change in Status - Educational > Change In Status - Added Duties > Change in Start Date :- Request for Maternity Leave - Teacher > Retirement - Teacher > Resignation - Teacher > Resignation - Extra -Curricular Non -Certificated :- Request for Maternity Leave - Secretary > Change of Position - Special Staff Addendum Professional Staff — Certificated > Change in Status — Added Duties — Overloads • Corrections — Overloads Professional Staff — Non -Certificated Appointment to Staff - Teacher Mr. Miller seconded the motion. On roll call Colleton, Lurie, Miller, Bums, and Friedman voted aye; nays, none; Gilford abstain; Wilkerson absent. Motion approved. Superintendent's Report Dr. Alson announced student and staff awards and honors and activities related to the start of school. He congratulated the entire Summer School staff on the most civil and best run Summer School. Pollina the Board Ms. Bums told Dr. Alson that, in his comments related to NCLB, even though she knew it wasn't so, it felt to her that he was saying that students of color cannot meet standards. Dr. Alson thanked her for sharing her Interpretation of what he said. That was not at all the Intent of what he said and he will work hard to make sure that his comments do not imply that. Ms. Bums attended Summer School graduation. Mr. Miller said that the 1971 football team, of which he was a member, Is having their 32"d reunion. People are coming from all over the country and It sounds like It will be a great event. Ms. Colleton attended the Summer School graduation. Comments from the Public There were no comments from the public. Adioumment At 9:25 p.m., there being no further business to come before the Board, Mr. Miller moved and Ms. Colleton seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on September 13, 2004 in the Superintendent's office. Steve Gilford, President Jeffrey Taggart, Secretary 4 September 13, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Mr. Gilford called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Ms. Bums, and Mr. G11ford answered present. Mr. Friedman arrived at 6:40 p.m. Mr. Miller was absent. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Human Resources Director, and Ms. Engel, recording secretary, were also present. New Business Dr. Alson informed the Board of the details of the press conference held this afternoon regarding the ETHS budget. At 6:50 p.m., under Sections 2C(1), 2C(11) and 2C(21) of the Open Meetings Act, Mr. Gilford made a motion to close the meeting. Ms. Lurie seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 8:45 p.m. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Ms. Bums, Mr. Friedman, and Mr. Gilford answered present. Oath of Office Dr. Taggart administered the Oath of Office to Kimberly Fair, the new student member of the Board of Education. Board members and administrators welcomed Kim to the Board. Ms. Colleton will mentor Ms. Fair. Aooroval of Minutes Mr. Friedman moved approval of the minutes of the Board of Education meeting of August 16, 2004 and the Finance meeting of September 8, 2004. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion . carried. Written Communications Written Communications were circulated. Budoet Hearina Mr. Gilford called the hearing For the 2004-05 Budget for Evanston Township High School to order. The first order of business is the acceptance of the Notice of Publication. Ms. Colleton moved that the Board accept the certification of publication of public hearing on the budget. Ms. Lurie seconded the motion. All six members present voted aye; nays, none. Motion carried. Dr. Taggart conducted the hearing. The budget for 2004-05 is not balanced. A5 of now, costs in the operating funds (Education, Opera dons/Maintenance, Transportation, IMRF, and Working Cash) exceed revenue by $3.6 million. The Board's goal of a balanced budget was not met despite over $1 million in reductions. Restricted revenues due to tax caps, set at only 1.9% for the 2004 tax levy, and property tax refunds continue to be major problems. Revenge continues to increase more slowly than expenses during this period of very low Inflation. Board President Steve Gilford reviewed the financial history of EiHS. With few exceptions, EfHS has had a balanced budget every year since 1977 and has maintained healthy reserves. The Board has retained PMA Financial Network as an Independent, third party to develop a fnancial planning program. PMA representatives Don Weber and Vladimir Dragofavljevic presented their projections through year 2010. The Board and administration has already begun the process of planning for budget reductions. After amounts are targeted specific plans will be developed to meet the targets. In November the plan will be shared with the school and community, and in December a plan will be presented for adoption and implementation will begin. There were no questions from the Board. Mr. Gilford indicated that the Board has thoroughly discussed this matter at Finance meetings and asked many questions at that time. Mr. Gilford called for public comments. On behalf of Teachers' Council, Rick Weiland asked the Hoard to consider cutting administration through attrition. Speaking as a taxpayer he suggested hiring non-ErHS teachers in the summer, charging various user fees and using Booster Club funds to subsidize students on waivers, pursuing donations to the district through the ETHS Foundation. Mr. Gilford closed the Budget hearing. No Child Left Behind Dr. Alson recommended that the Board not opt out of accepting Title I funds. Instead, he recommended EMS use those funds plus the district money that supports Title I to create a new approach to academic Interventions that uses Innovative, community partnerships to improve literacy and math skills as well as test -taking skills for our lowest -performing 9 h graders. This mandatory program would begin next summer for the Gass of 2009. Also, Dr. Alson will prepare a strongly worded statement detailing our concerns as educators to be sent to the Illinois State Board of Education and the US Department of Education. He will acknowledge our accountability for student achievement but protest the testing system, its consequences, and the impact on student learning, as well as the law's failure to delineate parent and community responsibility. Creating strong, positive learning opportunities for students Is a better approach than simply saying "no" to a federal mandate. While opting out of Title I, and the federal consequences of NCLB is quite attractive, the need to serve our least successful students with all available resources is a more attractive option. Fallowing a Board discussion it was agreed that no action was required by the Board. Dr. Alson will prepare the letter and develop a schedule for when decisions need to be made to implement the new program. EfHS will continue to apply for Title I funds. Student Board member Kim Fair commented that she had no idea that the test was so important. Many students are under the Impression that the test is unimportant and they simply do not try to do their best work. She will work hard to get the message to students regarding the Importance of the test Foreign Travel for 2004-05 Six foreign exchange and study trips were reviewed for this year. Board members asked If school attoreneys have approved the travel forms. Ms. Martin said that all forms have been approved by our attorneys. This item was moved to the Action agenda. Ms. Colleton moved that the Board of Education approve the foreign travel trips presented to the Board. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Action Mr. Friedman moved that the Board of Education approve the FY04 Internal Budget Amendments numbered EY001 through EY004. Ms. Colleton seconded the motion. All members present voted'aye; nays, none. Motion carried. Ms. Lurie moved approval of the following policies: Student Social and Emotional Development, 705-1 Student Support Services, 835 Education of Homeless Children, 812 = Health Examinations, Immunizations, and Exclusion of Students, 805-1 Mr. Friedman seconded the motion. All members present voted, aye; nays, none. Motion carried. Mr. Gilford removed the item "Other" from the addendum to the Personnel Agenda. Mr. Friedman moved approval of the following Consent Agenda: Consent Agenda a. Approval of Bills for July 16, 2004 through July 23, 2004, In the amount of seven hundred ninety thousand, eight hundred fifty-five dollars and sixty- five cents ($790,855.65) and for July 30, 2004 through August 27, 2004 in the amount of one million, eight hundred ninety-six thousand, nine hundred fourteen dollars and ninety-six cents ($1,896,914.96). (List of bills approved is on file in the Business Office.) b. Personnel Professional Staff — Certificated D Appointments to Staff — Teaching D Appointments to Staff — Substitute Cadre Appointment to Staff — Intern Change in Status — Educational Change in Status — Added Duties Corrections Retirement — Teacher 9 Resignation — Administrator Professional Staff — Non -Certificated 9 Appointment to Staff Resignations — Teacher Aide Classified Staff ? Resignation — Food Service Involuntary Transfer — Special Staff Termination — Special Staff Addendum: Professional Staff - Certificated D Appointments to Staff Change in Status — Added Duties Non-Ccrtificd Staff �- Appointment to Staff Ms. Lurie seconded the motion. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Ms. Burns, and Mr. Friedman, voted aye; nays, none; Mr. Gilford abstained. Superintendent's Report Dr. Alson announced staff and student awards and honors and upcoming events. Because of NCIB requirements, the Illinois State Board of Education has added "multi -racial" to its ethnicity categories. Pollino the Board and Committee Reports Mr. Friedman noted the new hate -crime rule In the pkL Ms. Bums wished everyone well during 2004-05 school year. Kim Fair asked why the Board passed the new eight -absence attendance rule. Ms. Colleton will explain the Board's position to her. Comments from the Public There were no Comments from the Public. At 10:20 p.m., there being no further business to come before the Board, Ms. Bums moved and Mr. Friedman seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on September 27, 2004. All members voted aye; nays, none. Meeting adjourned. Steve Gifford, President Jeffrey Taggart, Secretary September 27, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in N-112. Ms. Wilkerson called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Ms. Burns, and Mr. Friedman answered present. Mr. Gilford at 6:55 p.m. and Mr. Miller at 7:25 p.m. New Business Mr. Friedman asked Board members to think about what their goals and expectations are for the Board Self -Evaluation. They should prepare topics of Importance that they would like to discuss. Dr. Taggart reported that he went to an Economic Development meeting at the City of Evanston where the development of Church and Dodge was discussed. When asked about our interest in the development he responded that we are Interested in ideas supporting the neighborhood and the TIF study and will attend meetings. Dr. Alson informed the Board that he heard a radio report stating that tax bills would be mailed the second week in October and will be due in mid November. Ms. Martin updated the Board on the safety issue regarding the railroad track short cut from Davis and Darrow. Some students were robbed in this area last year. The police department, the alderman of the ward, the city and EfHS are all working together to eliminate the use of this area for safety reasons. A large chain -link fence has been put up and no trespassing signs have been posted. Ms. Wilkerson made the motion to move to closed session to discuss 2C(1) and 2C(21). Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. The Board returned to open session at 8:40 p.m. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Fair, Mr. Friedman and Mr. Gilford answered present. Ms. Burns arrived at 8:45 p.m. ADDroval of Minutes Mr. Miller moved approval of the minutes of the Board of Education meeting of September 13, 2004 and Finance meeting of September 15, 2004. Ms. Bums seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications There were no written communications. Reoort on Summer Curriculum and School Improvement Proiects Dr. Cooper presented the report. This summer 143 teachers were involved in 20 projects that addressed the goal of improving student achievement, particularly of students of color. Two projects were not completed. "Using Table PCs to Improve Achievement in Science" was dependent upon a grant that ETHS did not receive; "Redesign of Bilingual Program" will be completed during the school year. The total cost for all completed summer projects was $78,658.48. There were no questions. Fxoenditure Reduction/Revenue Enhancement Targets Dr. Taggart presented the following information. At the September 15, 2004 Finance meeting, the Board and administration, with the assistance of Don Weber and Steve Miller from PMA, discussed how much In expenditure reductions and revenue enhancements should be targeted over the next five years in order to maintain reserves at a level of 25% of the previous year's expenditures in the operating funds. The Board considered two scenarios: Scenario 1 is an aggressive approach, which would reduce the budget (and/or increase revenue) by $2.25 million for 2005-06 and $2.50 million the following year. Scenario 2 Is a more measured approach, which would reduce the budget (and/or increase revenue) between $1.25 million to $1.75 million for each of five years beginning 2005-06. After a wide-ranging discussion of advantages of the two plans the Board and administration settled on using a range for each year rather than a specific figure. The ranges would be based on the two scenarios since both scenarios achieve the goal of maintaining reserve levels at 25% of the previous year's expenditures. The use of a range rather than a specific figure allows for the greatest flexibility while still protecting the long term financial future of the District. The target ranges the administration will be using to develop options for the Board to consider are: $1.25 to $2.25 million for 2005-06 and $1.50 to $2.50 million for 2006-07. Reductions for the following years will depend on the success of the first two years of the plan. In the future the financial projections will be updated on a yearly basis and presented to the Board in September of each year. Mr. Gilford stated that Dr. Taggart's report Is on work the Board has been doing for a number of meetings and is designed to help us with budget planning. He views this as a challenge, not a crisis. Other Board concerns related to what Board members value as they discuss how to reduce the budget; how the goals 2 need to drive budget decisions and the need to obtain school and community views on the budget. Ms. Colleton made the motion to move Public Comments related to the budget to this point on the agenda. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Boris Furman posed a variety of budget -related questions to the Board and asked that budget -related information, as well as Board minutes, be available to the public on the ETHS website. He also asked that Finance meetings be held at night. Special Education teacher Rick Weiland asked that administrative cuts be made through attrition. 62oroval of 2004-05 BudapI Dr. Taggart recommended that the Board approve the 2004-05 Budget as presented on the School District Budget Form which was reviewed by the Board at the September 13 Board meeting. Mr. Friedman made the following motion: WHEREAS, the Board of Education of Evanston Township High School School District No. 202, County of Cook, State of Illinois, caused to be prepared In tentative form a budget, and the Secretary of this Hoard has made the same conveniently available to public inspection for at least thirty days prior to final action thereon; AMA) WHEREAS a public hearing was held as to such budget on the 13t' day of September 2004, notice of said hearing was given at least thirty days prior thereto as required by law, and all other legal requirements have been complied with; NOW, THEREFORE, Be it resolved by the Board of Education of said district as follows: Section 1: That the fiscal year of this School district be and the same hereby Is fixed and declared to be beginning July 1, 2004 and ending June 30, 2005. Section 2: That the following budget containing an estimate of amounts available in each Fund, separately, and of expenditures from each be and the same Is hereby adopted as the budget of this school district for said fiscal year. Seconded by Mr. Miller. On roll call, Wilkerson, Colleton, Lurie, Miller, Burns, Friedman and Gifford voted aye; nays, none. Motion carried. 3 Aonrovai of Park School Budaet; The same budget that was presented to the Board in the spring was presented for approval. The net cost of Park School operations in fiscal year 2004-05 (revenues less expenditures) will increase by $0.25 million or 18.48%, in comparison to the current budget. The cost will be shared by School Districts 65 and 202 on the basis of sixty and forty percent respectively. Mr. Miller moved approval of the Park School Budget. Ms. Lurie seconded the motion. On roll call, Wilkerson, Collet:on, Lurie, Miller, Bums, Friedman and Gilford voted aye; nays, none. Motion carried. ConsentAaenda Ms. Bums asked that Approval of the Superintendent's Contract be removed from the consent agenda. The item was removed. Ms. Lurie made the motion to approve the Consent Agenda as amended: Consent Agenda a) Approval of Bills for the period of September 3, 2004 through September 10, 2004 In the amount of three hundred, thirty-six thousand, nine hundred eighty-three dollars and twenty cents ($336,983.20). s b) Approval of Treasurer's Report, August 2004 c) Resolutions > Transfer of Funds from Working Cash to Transportation Fund WHEREAS, funds amounting to $500,000 are needed in the Transportation Fund of School District Number 202, Cook County, Illinois to meet ordinary and necessary disbursements for salaries and other school purposes; and WHEREAS, such transfer to the Transportation Fund is in anticipation of the taxes levied for the Transportation Fund for the year 2003; and ' WHEREAS, the Board of Education estimates that $537,436.08 will be extended for the year 2003 by the County Clerk of Cook County for the Transportation Fund; and WHEREAS, tt;c 903rd of Education has issued no warrants in. anticipption of the collection of taxes for the year 2003; and WHEREAS, the Board of Education has heretofore transferred $0.00 to the Transportation Fund in anticipation of collection of taxes for the year 2003: NOW THEREFORE BE IT RESOLVED, by the Board of Education of School District 202, Cook County, Illinois that the School Treasurer be directed to 4 transfer as a loan an amount not to exceed $500,000 from the Working Cash Fund to the Transportation Fund in anticipation of taxes levied for the Transportation Fund for the year 2003, and said School Treasurer be directed to repay such transfer to the Working Cash Fund as and when said School Treasurer receives 2003 tax collections from the County Treasurer. > Transfer of Funds from Working Cash Fund to Operations and Maintenance Fund WHEREAS, funds amounting to S2,000,000 are needed in the Operations and Maintenance Fund of School District Number 202, Cook County, Illinois to meet ordinary and necessary disbursements for salaries and other school purposes; and WHEREAS, such transfer to the Operations and Maintenance Fund is in anticipation of the taxes levied for the Operations and Maintenance Fund for the year 2003 and WHEREAS, the Board of Education estimates that $5,472,150 will be extended for the year 2003 by the County Cleric of Cook County for the Operations and Maintenance Fund; and WHEREAS, the Board of Education has issued no warrants in anticipation of the collection of taxes for the year 2003; and WHEREAS, the Board of Education has heretofore transferred $0.00 to the Operations and Maintenance Fund in anticipation of collection of taxes for the year 2003: NOW THEREFORE BE IT RESOLVED, by the Board of Education of School District 202, Cook County, Illinois that the School Treasurer be directed to transfer as a loan an amount not to exceed $2,000,000 from the Working Cash Fund to the Operations and Maintenance Fund in anticipation of taxes levied for the Operations and Maintenance Fund for the year 2003, and said School Treasurer be directed to repay such transfer to the Working Cash Fund as and when said School Treasurer receives 2003 tax collections from the County Treasurer. > Transfer of Funds from Operations and Maintenance Fund to Educational Fund WHEREAS, funds amounting to $1,000,000 are needed in the Educational Fun_ d of School District Number 202, Cook County, Illinois to meet ordinary and necessary disbursements for salaries and other school purposes; and 5 WHEREAS, such transfer to the Educational Fund is in anticipation of the taxes levied for the Educational Fund for the year 2003; and WHEREAS, the Board of Education estimates that $38,132,291 will be extended for the year 2003 by the County Clerk of Cook County for the Educational Fund; and WHEREAS, the Board of Education has issued no warrants in anticipation of the collection of taxes for the year 2003; and WHEREAS, the Board of Education has heretofore transferred $0.00 to the Educational Fund in anticipation of collection of taxes for the year 2003: NOW THEREFORE BE IT RESOLVED, by the Board of Education of School District 202, Cook County, Illinois that the School Treasurer be directed to transfer as a loan an amount not to exceed $1,000,000 from the Operations and Maintenance Fund in anticipation of taxes levied for the Educational Fund for the year 2003, and said School Treasurer be directed to repay such transfer to the Operations and Maintenance Fund as and when said School Treasurer receives 2003 tax collections from the County Treasurer. d) Approval of Tnterfund Transfer Hearing & Authorization for Publication of Legal Notice e) Approval of Application for Accreditation of Schools f) Personnel Agenda and Addendum Professional Staff — Certificated - o Appointment to Staff o Change in Status - Educational o Change in Status - Added Duties o Change in Status — Change in Duties a __ o Corrections Professional Staff - Non -Certificated Staff ' o Retirement — Teacher Aide Classified Staff o Resignation - Secretarial o Appointment to Staff- Special Staff -_ ADDENDUM = Classified Staff o Appointment to Staff -- Special Staff Mr. Miller seconded the motion. On roll call Wilkerson, Colleton, Lurie, Miller," Bums, Friedman and Gifford voted aye; nays, none. Motion carried Ms. Wilkerson moved approval of the Superintendent's Contract. Mr. Miller seconded the motion. On roll call, Wilkerson, Colleton, Lurie, Miller, Friedman and Gifford answered aye; Bums, nay. Motion carried. 6 Ms. Bums read the following statement and asked that it be entered into the minutes: "My comments in no way are meant to disrespect anyone. I respect the hard work of the staff, administration and Board of Evanston Township High school. I realize the difficult task of the superintendent who is called upon to provide the best possible educational experience for a wide range of student abilities in an environment of contilcting views, and financial limitations I also realize that the achievement GAP between white and non -white students exists across this nation. I also realize that there are some students who come to the high school with different levels of preparaVon and that the research shows that parent Involvement is a key component to a students success in school. However, none of these reasons should be used as excuses for accepting the achievement gap. The real question is how much progress do they make once they are in our care? The data shows both in the test scores and the grades that the achievement of minority students as a whole is dismal from beginning to end of their careers at 57HS. Tonight we are voting to extend Dr. Alson s contract until June of 2009. This latest contract extenslon Is the first one to be posted for discussion of the several he has been awarded since fire been on the board. I think this is a good thing. We began our Initial discussions of his extension in April and I have vacillated between voting for or against his extension. My Indecisiveness I ha ve concluded comes out of the fact that Dr. Alson has been in this district 11 years and has been given absolute autonomy and support by the Board to guide this district towards academic excellence for all students During this time, Dr. Alson has implemented many programs and inidatives to address minority student achievement, however, the growth in performance among minority students has been too slow. ETHS as apart of its goal and school Improvement team plan has made "minority student achievement as an over -arching goal" for at least the past five years And I ask myself one question: Is this district any closer to closing the gap since Dr. Alson became superintendent? Yes, we are closer but we are way behind gi ven our resources and talent. On the 2002 School Report Card the I P grade Prairie State Achievement Exam (PSAE) results for OHS shows in reading that 65% of Hispanic students were below standards and 64961 were below in math. African American students were 60% below standards in reading and 67% below in math. These students were in our building two and half years before taking this test and is this the best we can do? It is written In our school report card that 81 ' of the teachers in this building have a master's degree or berter, that the average administrative salary is $120,000.00 and average teacher salary Is $67, 000 and our student teacher ration is 14.1 and we make contact with 99.8% of our parents and we spend $16,000 per pupil 1n instrucb'on and operational costs This $16,000 per student expenditure is akln to the annual tuitions of highly rated private schools such as, St. Ignatius ($8,180), The Latin School ($19, 000) and University of Chicago Lab School 7 ($17,000). So if we are operating with the same financial resources and high quality stab` our performance goals and standards should be similar to theirs Although, we have a more economically and ethnically diverse student body, we have the collective talent, finances and resources to address these needs more effectively. The upcoming School Board evaluation spearheaded by Board Member Ross Friedman will be fadlitat -d by a staff person from the Illinois School Board Association will help us >; a 7oard to evc. ;h- . -selves and to identify specific goals for rais!gg studerzc aciaevenient. Th.. superintendent's recommended extension and frnandal package is generous Given the level of financial investment that we are making, we should expect a greater return on our Investment in the farm of substantially higher rates of student achie vement. While we have this time in his contract included some measurable performance outcomes I do not believe the goals are strong enough to address our student achievement needs So therefore, while I can support a shorter term contract I can not at this time vote for the one presented tonight. " Student Board member Km Fair said that she believes the administration and teachers are doing a great job and that students must be more responsible for their own achievement and take advantage of the many resources offered at ETHS. &iaerintendenVs Reaort Physical Education teacher Chester ]ones will be inducted Into the Southeast Missouri State University Hail of Fame. Three ETHS seniors are Semifinalists In the 2005 National Achievement Scholarship Competition and 36 seniors have been named Commended students In the National Merit Scholarship Program. Nicholas Hersh will play in the young Steinway Concert Series at the Skokie Public library. Comments from the Board Ms. Colleton will make a sweet potato pie for the Nature Center Open House. Comments from the Public Special Education teacher Mr. Weiland expressed his opinion about teaching Reading. At 9:35 p.m., there being no further business to come before the Board, Mr. Miller moved and Ms. Wilkerson seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on October 12, 2004. All members voted aye; nays, none. Meeting adjourned. October 12, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:30 p.m. in the Superintendent's Office. Mr. Gifford called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Ms. Burns, Mr. Friedman and Mr. Gilford answered present. Mr. Miller arrived at 6:35 p.m.. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Human Resources Director, and Ms. Engel, recording secretary, were also present. New Business Dr. Alson informed the Board that Teachers' Council has requested a dinner meeting with the Board prior to the next Board meeting. Most Board members were not able to make a 5:30 meeting on that day. At 6:50 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Wilkerson made a motion to close the meeting. Ms. Colleton seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 7:40 p.m. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Fair, Ms. Bums, Mr. Friedman, and Mr. Gifford answered present. Agaroval of Minutes Mr. Miller moved approval of the minutes of the Board of Education meeting of September 27, 2004, the Special meeting of October 4, 2004 and the Finance meeting of October 6, 2004. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications There were no written communications. The order of the agenda was changed, the Opening School Report was presented as the first Information Item. Ooenina School Report Mr. Julian was not able to attend the meeting. Dr. Levinson presented the data and Janet Peterson, Interim Coordinator of Information Services was available for questions. Total 2004-05 enrollment is 3,103, only 16 more that the projected enrollment of 3087. This figure represents a drop in enrollment for the third year in a row after steady increases in previous years. Ethnic distribution remains fairly consistent. The Hispanic category has shown an increase for three years and currently stands at 9.1% of the total enrollment. The state is finally recognizing the multi -racial category which we have used for ten years. Enrollment for Evening Academy, now known as the Academy, has increased by 9 students to 71. Ninth grade students are allowed to enroll in the Academy for the first time. It was noted that due to state reporting requirements enrollment numbers do not Include out of district Special Education placements or Safe School student enrollments. Off Campus Placement of Special Education students has increased to 76 students. The number of District 202 residents attending non-public schools has decreased from 252 in 2003-04 to 211. Most of those students attend Loyola Academy. Pr000sed Guldino Principles for Budoet Reductions Dr. Alson stated that it is essential that clear principles guide the upcoming deliberations regarding expenditure reductions. The Board was asked to approve a set of principles that offer criteria to guide the work of the administrators as they generate expenditure -reduction options for the Board's review and approval. The administration feels it Is Important not to be overly specific, believing there is more than one way to accomplish the goals. The following principles are in keeping with the ETHS Vision Statement, which commits us to both excellence and equity: Preserve a strong core curriculum that is central to high achievement and academic excellence Maintain ETHS's commitment to closing the achievement gap Preserve programs and/or elements of programs that are documented to serve students not yet meeting academic standards Continue to provide quality opportunities for workplace preparation Continue fine -arts offerings that shape the aesthetic and cultural development of our students Maintain, to the greatest extent possible, a strong athletic and extracurricular program that serves a wide range of students Procedural Guidelines: r Program reductions will be broadly conceived and not target any particular group of students Expenditure reductions will be geared to take full advantage of staff attrition j* staff role groups will be subject to reductions These principles and procedural guidelines will be widely distributed. Board members asked for examples of staff attrition. Dr. Alson said that last year four custodians left ETHS for various reasons, and after careful evaluation of the positions, only one was replaced. He indicated that reductions will take place in all six unions plus the administration. The question was also asked if all programs will really be reviewed for effectiveness and a determination made about retention. Dr. Alson said there will be rigorous review of all programs. Ms. Wilkerson made the motion to move this item to the Action agenda. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion approved. Mr. Miller made the motion to approve the Guiding Prindples for Budget Reductions as presented. Ms. Wilkerson seconded the motion. All members present voted aye; nays, none. Motion carried. Academic Achievement Report Dr. Levinson, Director of Research and Evaluation, presented the Academic Achievement Report The report summarizes four sets of test results: 9 The ACT Assessment System, which includes three tests: EXPLORE, PLAN and ACT Longitudinal analyses of students on EXPLORE, PLAN and ACT to assess students' progress as they move through grades from 8 to 12 r Results of the Advanced Placement Examination Results of the Scholastic Aptitude Test ACT (for the Class of 2004) Composite score of 22.0 remains the same as last year. Over time, ACT scores for ETHS students have improved even as the participation rate has increased to include a more inclusive group of students. ETHS student subgroups (White, Black, Hispanic) continue to outperform their state and national counterparts. EXPLORE (taken in 8t' grade) Even though the EXPLORE scores are up slightly for the current freshman class, Black and White students are still entering ETHS at lower performance levels compared to those who entered 1999 through 2002. PLAN (taken by sophomores) These results for last year's sophomores are noteworthy; scores improved for Black students (15.7 to 16.1) and Latino students (16.1 to 17.5), and remained stable for White students (22.7). Longitudinal results — EXPLORE to PLAN. Based on PLAN scores taken sophomore year, students in all subgroups are improving in all subjects tested. Across all subject areas, ETHS students made greater gains compared to the national group. PLAN to ACT: gains were made in all subjects but science. Advanced Placement. The percentage of students earning top scores remains high (76% earned grades of 3 or higher; same as the previous year), even as the number of participants has gone up (18.1% up from 17.3% in 2003). Since 2000, the number of students taking AP exams has increased by 22%, and scores have continued to increase. SAT — verbal scores moved from 584 to 596 last year, the highest score since 1980-81 and 88 points above the national group. The math SAT score remained stable at 599 (81 points above the national group). Board questions focused on what we mean by "closing the achievement gap" as scores of ETHS students of color Increase and exceed the state and national averages; whether high scores earned by ETHS students on the ACT skew the school's results; how ETHS is using the test -score data. Steve Gilford said that the school has invested lots of money to look at this data over time. Board members find this information very helpful. Dr. Cooper indicated that the data enables administrators to have conversations with department chairs and it guides curricular changes. It is important to find ways to integrate test taking skills into the curriculum. Ms. Wilkerson moved approval of the following Consent Agenda: a. Approval of Bills for September 17, 2004 through September 24, 2004, in the amount of five hundred thirty-seven thousand, five hundred forty-five dollars and forty-four cents ($537,545.44) (List of bills approved is on file in the Business Office.) b. Personnel Professional 5taff — Certificated Appointments to Staff — Sub Cadre Adjustments :- Other Cassifred Staff > Resignation — Food Service Adjustment - Custodian Appointment — Special Staff Addendum Professional 9aff— Certifixta Appointments to Staff Non -Certificated Staff Appointment to Staff — Teacher Aide Mr. Miller seconded the motion. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Burns, Mr. Friedman, and Gilford voted aye; nays, none. Suaerintendent's Renort ETHS head girls' track and field coach, Fenton Gunter, has been named the 2003-04 Girls' Track & Feld Coach of the Year by the Illinois High School Association. Forty ETHS seniors have been named Commended Students in the National Merit and National Achievement Scholarship Programs. ETHS senior Rebecca Shafer is one of 689 seniors in the nation to receive an Achievement Award in Writing from the National Council of Teachers of English. ETHS senior, Denise Clarke, was elected Vice President of the Illinois Association of DECA. Upcoming events were announced. Pollino the Hoard and Committee Renorts Mr. Friedman appreciated the historical article about the achievement gap written by Dr. James Anderson. Mr. Friedman and Ms. C..Aeton met with the School Improvement Team where NCLB was discussed. Board members Lurie, Colleton, Friedman and Wilkerson attended the Nature Center opening. Kathy Miehls, Polly Hawkins, Craig Smith and the students did a great job with the grand opening. Ms. Burns asked questions about the number of 8t' grade students entering the high school who score below the 50 percentile. Comments from the Public There were no Comments from the Public. At 9:10 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on October 25, 2004. All members voted aye; nays, none. Meeting adjourned. Steve Gifford, President Jeffrey Taggart, Secretary October 25, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendents Office. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller and Ms. Burns answered present. Mr. Gilford arrived at 6:52 p.m. a:id Mr. Friedman was absent. Also present, Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/ Principal, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Director of Human Resources and Ms. Engel, Recording Secretary. New Business Dr. Alson reported that, as discussed during negotiations, TC would like to schedule a dinner meeting with the Board to keep communication open. In order to discuss budget items, this meeting should be held prior to the December 13 Board meeting. Ms. Lurie asked about an article she read in the Review regarding a student who was injured near school. Dr. Alson reviewed the facts of the incident. At 6:50 p.m. Ms. Wilkerson made the motion to adjourn to Closed Session, under Sections 2C(1) and 2C(21) of the Open Meetings Act. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. At 7:55 p.m. Mr. Gilford called the regular meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Ms. Fair, Mr. Miller, and Mr. Gilford answered present. Mr. Friedman was absent. Aoaroval of Minutes Ms. Colleton moved that the Board of Education approve the minutes of the regular meeting of October 12, 2004, Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. MSAN Student Conference Dr. Alson introduced history teacher Chala Holland, the chaperdne for the conference. The following students attended the conference; ]enna Hanchard, Avery Scurlock, Maudece Dawson, Kalin Meyer, Matthew Hunter and Chasity Cooper. Each student shared something from the conference. They covered topics related to racism, a visit to Educational Testing Service, benefits of networking, and plans to implement at ETHS. They would like to invite the conference speaker, Jaime Almazn, to an all school assembly at EfHS. It was felt that what he had to say would be of interest to all students. Students would like to see white students attend the conference and involved in MSAN activities. Students agreed that ETHS is far ahead of the other schools in opportunities available to minority students. Board questions focused on addressing cultural bias in the SAT and how EfHS fares in comparison to other MSAN districts regarding support programs for students of color. TC representative Eric Brown told the students and chaperone how much Teachers' Council appreciates their attending the conference and activities at ETHS. TC will continue to support the program. Board members Steve Gilford, Mary Wilkerson and Margaret Lurie reported on the MSAN School Board meeting they attended in Ann Arbor, Michigan last week. Ms. Lurie thought the format of the conference would have been better If there were less formal speakers and more time for the attendees to share information from their districts. Ms. Wilkerson said the networking was very good. However, she felt the speakers were discussing topics that our board members were fully aware of. She found the panel of students from alternative schools to be the most inspiring part of the program. Hearing their issues and why they are under -performing and then to see how they improved was very inspiring. Mr. Gifford found it very interesting to talk to Board members from across the country. Even though all of the districts are focused on minority student achievement the areas of concern and the types of minorities are different In each district. They discussed cultural competency and how culture impacts learning. The impact of trust between students and teachers on learning and feeling safe in the classroom and with peers. Questions of what is the gap, what does it mean, how to close it and keep top students moving at a fast pace, were discussed. Board participants at the conference suggested that these gatherings would be good national forums for discussing issues related to the No Child Left Behind law and how to define the achievement gap, locally and nationally. ETHS Board members asked for better communication about MSAN research findings and other related initiatives, exactly how we are using data and the results. Dr. Alson indicated that he will make sure that research is presented in a more focused and connected manner. Update — New Math Course (Goal 3) Math teacher Maggie McCart presented the report. This new course proposal stems from the increased graduation requirement in math (up from two to three years). The year -long course, Bridge 2 Algebra, will serve the needs of juniors who completed 1 Algebra and Geometry, but who are not yet ready to take 2 Algebra. The course will incorporate graphing calculator and technology use appropriate for 2 Algebra as well as standardized -test preparation. While taking this course would fulfill students` three-year math requirement, all participants will be strongly encouraged to take 2 Algebra. Board questions dealt with who takes Topics in Math vs. Trigonometry, the number of anticipated sections and class size for Bridge 2 Algebra, whether this course could or should eventually replace the double -period 2 Algebra Support course, individualization of the math curriculum to ensure students master the concepts embedded in each math course, matching students with teachers who can teach to various learning styles, what students would be recommended for the new course vs. 2 Algebra Support, whether this course will dissuade students from taking 2 Algebra when 2 Algebra Support would help them through 2 Algebra and prepare them for taking trigonometry, and whether students targeted for the new course would be told the reasons why. $uoerintendent`s Annual Report For the second year the Superintendent's Annual report is presented as two documents. The Year in Review in Intended to provide a snapshot of the past school year and to highlight the many significant achievements of our students and staff. The Annual School Profile 2003-04 Includes a more detailed description of the district's accomplishments relative to the three district goals of 2003-04 and includes a compilation of key indicators of school performance and hiring practices. These reports will be on the agenda for the next two Board meetings. There were no questions at the meeting. Interfund Transfer Hearino Mr. Giiford called the hearing for an Interfund transfer from the Transportation Fund to the Education Fund to order. The first order of business is the acceptance of the Notice of Publication. Dr. Taggart stated that on September 27, 2004 the Board passed a resolution directing that notice of this hearing be published in the Evanston and Skokie Reviews. The notice that the legal notification occurred was in the packet. Ms. Wilkerson made the motion to accept the Notice of Publication of the Interfund transfer hearing. Ms. Lurie seconded the motion. All Hoard members voted aye; nays, none. Motion carried. Mr. Giiford stated that the reason for this transfer of $2,000,000 from the • -Transportation Fund, to the Education Fund is to move reserves to the fund where they are most needed. Dr. Taggart indicated that the transfer help address the deficit in the Education Fund. Mr. Gifford called for comments from the Hoard. There were none. He then called for comments from the public. There were none. Hearing none, Mr. Gifford declared the hearing adjourned. Ms. Colleton made the motion to approve the Interfund Transfer from the Transportation Fund to the Education Fund. Ms. Burns seconded the motion. On roll call Wilkerson, Colleton, Lurie, Burns, and Gifford answered aye; Mr. Miller was out of the room and Mr. Friedman was absent. Consent Aoenda Ms. Wilkerson moved approval of the Consent Agenda: a. Bills for the period of October 1, 2004 through October 15, 2004 In the amount of one million, sixty-three thousand, three hundred - thirteen dollars and seventy-nine cents ($1,063,313.79). b. Treasurer's Report for September 2004 c. Personnel Professional Staff - Cerdflcated > Appointments to Staff - Teaching > Resignation — Teaching Classified Staff > Resignation — Special Staff Addendum Classified Staff > Appointments to Staff— Food Service > Retirement - Operations Ms. Lurie seconded the motion. On roll call Wilkerson, Colleton, Lurie, Bums, and Gifford answered aye; Mr. Miller was out of the room and Mr. Friedman was absent. Suoerintendent's Resort Seniors Alex Franks and James Kath are among 300 students nationwide to be named semifinalists in the Siemens -Westinghouse Science Competition. Eight ETHS students were honored at the Hispanic Youth Achievement Awards. Upcoming events were announced. Pailino of the Board and Committee Reports Ms. Bums agreed with the MSAN students' suggestion to seek to open up school - based activities that foster cross-cultural experiences. Willie Miller said YAMO was great and the talent of our students continues to amaze him. Jane Colleton thought that YAMO was interesting. She attended the NAACP annual banquet and found it to be very inspirational. The recent issue of Notes to Facultywas very good. Ms. Lurie appreciated the opportunity to attend the MSAN Board of Education Conference. Comments from the Public There were no comments from the public. At 9:30 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on, November 8, 2004 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. Steven Gifford, President Jeffrey Taggart, Secretary November 8, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in N-112. Ms. Wilkerson called the meeting to order. On roll call Ms. Wilkerson, Ms. Lurie, Ms. Burns, and Mr. Friedman answered present. Ms. Colleton arrived at 6:40 p.m. and Mr. Gilford at 6:45 p.m. Mr. Miller was absent. New Business The dinner with TC will be held on November 22 at 5:30 p.m. on the Terrace. Dr. Taggart and Mr. Friedman attended the Joint Legislative Task Force meeting where HB750 was discussed. Ed -Red is not supporting the bill because there is no certainty that the state would continue to allocate funds to schools. The League of Women voters is in favor of the bill. Dr. Taggart will give the Hoard an analysis of the bill at the December Finance meeting. Board members praised the staff and students for their excellent response to the bomb threat and evacuation of the school. Ms. Martin was commended for her leadership. At 7:15 p.m. Ms. Lurie made the motion to move to closed session to discuss 2C(1) and 2C(21). Mr. Gilford seconded the motion. All members voted aye; nays, none. Motion carried. The Board returned to open session at 8:20 p.m. On roll call Ms. Colleton, Ms. Lurie, Ms. Fair, Ms. Bums, Mr. Friedman and Mr. Gifford answered present. Ms. Wilkerson arrived at 8:25 p.m. and Mr. Miller was absent. AvDroval of Minutes Ms. Colleton moved approval of the minutes of the Board of Education meeting of October 25, 2004. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications Written communications were passed. Fiscal 2004 Audit Report Andy Mace from William F. Gurrie was present to comment on the FY2004 audit and explained in some detail the Management's Discussion and Analysis (MD&A), which Is a new component of the District's financial statements. Dr. Taggart Superintendent's Annual Report. Ms. Lurie seconded the motion. All members present voted aye, nays, none. Motion approved. Proclamation of Literacy Awareness Week Director of Adult and Continuing Education Anna Nakashima gave some details of the ETHS Literacy Program and how it has positively affected people. Program Director Jeannie Ramsey read the proclamation and distributed material about the program. Ms. Colleton made the motion to approve the Proclamation of Literacy Awareness Week. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion earned. Ms. Lurie moved approval of the consent agenda, which Included: a. Bills for the period of October 22, 2004 through October 29, 2004, In the amount of five hundred and thirty-six thousand, four hundred and eighty-one dollars and thirty-four cents were presented for approval. b. Truth In Taxation Resolution NECESSARY TO BE LEVIED FOR THE YEAR 2004 WHEREAS, the Truth ip Taxation Act requires that all taxing districts in the State of Illinois determine the amounts of money estimated to be necessary to be raised by taxation not less than twenty (20) days prior to the official adoption of the aggregate tax levy of the district; and WHEREAS, if the estimated aggregate amount necessary to be levied, exclusive of election costs, exceeds 105% of the aggregate amount of property taxes extended or estimated to be extended upon the levy of the preceding year, including any amount abated by the taxing district prior to such extension, public notice shall be given and a public hearing shall be held on the district's intent to adopt a tax levy in an amount which is more than 105% of the extension or estimated extension for the preceding year; and WHEREAS, the final aggregate amount of property taxes extended for the year 2003 was; - Educational Purposes $ 37,747,466.20 - Operations & Maintenance Purposes 5,633,633.53 - Transportation Purposes 717,917.38 - Illinois Municipal Retirement Purposes 32,719.69 - Socia_ I Security Purposes 32,719.69 - Tort Immunity Purposes 229,040.81 - Special Education Purposes 267,534.74 $ 44,661.,032.04 Mr. Gilford called for comments from the Board. There were none. He then called for comments from the public. There were none. Hearing none, Mr. Gilford declared the hearing adjourned. Ms. Colleton made the motion to approve the Interfund Transfer from the Transportation Fund to the Education Fund. Ms. Bums seconded the motion. On roll call Wilkerson, Colleton, Lurie, Bums, and Gilford answered aye; Mr. Miller was out of the room and Mr. Friedman was absent. ConsentAaenda Ms. Wilkerson moved approval of the Consent Agenda: a. Bills for the period of October 1, 2004 through October 15, 2004 in the amount of one million, sixty-three thousand, three hundred - thirteen dollars and seventy-nine cents ($1,063,313.79). b. Treasurer's Report for September 2004 c. Personnel Professional Staff - Certificated ➢ Appointments to Staff - Teaching > Resignation —Teaching Classified Staff Resignation — Special Staff Addendum Classified Staff > Appointments to Staff — Food Service Retirement - Operations Ms. Lurie seconded the motion. On roll call Wilkerson, Colleton, Lurie, Bums, and Gilford answered aye; Mr. Miller was out of the room and Mr. Friedman was absent. Superintendent's Resort Seniors Alex Franks and James Kath are among 300 students nationwide to be named semifinalists in the Siemens -Westinghouse Science Competition. Eight ETHS students were honored at the Hispanic Youth Achievement Awards. Upcoming events were announced. Poilina of the Hoard and Committee Reports y Ms. Burns agreed with the MSAN students' suggestion to seek to open up school - based activities that foster cross-cultural experiences. Willie Miller said YAMO was great and the talent of our students continues to amaze him. Jane Colleton thought that YAMO was Interesting. She attended the NAACP annual banquet and found it to be very inspirational. The recent issue of Notes to Facultywas very good. Ms. Lurie appreciated the opportunity to attend the MSAN Board of Education Conference. Comments from the Public There were no comments from the public. At 9:30 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Lurie seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on, November 8, 2004 In the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. Steven Gifford, President Jeffrey Taggart, Secretary November 8, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in N-112. Ms. Wilkerson called the meeting to order. On roll call Ms. Wilkerson, Ms. Lurie, Ms. Burns, and Mr. Friedman answered present. Ms. Colleton arrived at 6:40 p.m. and Mr. Gllford at 6:45 p.m. Mr. Miller was absent. New Business The dinner with TC will be held on November 22 at 5:30 p.m. on the Terrace. Dr. Taggart and Mr. Friedman attended the Joint Legislative Task Force meeting where HB750 was discussed. Ed -Red Is not supporting the bill because there Is no certainty that the state would continue to allocate funds to schools. The League of Women voters is in favor of the bill. Dr. Taggart will give the Board an analysis of the bill at the December Finance meeting. Board members praised the staff and students for their excellent response to the bomb threat and evacuation of the school. Ms. Martin was commended for her leadership. At 7:15 p.m. Ms. Lurie made the motion to move to closed session to discuss 2C(1) and 2C(21). Mr. Gilford seconded the motion. All members voted aye; nays, none. Motion carried. The Board returned to open session at 8:20 p.m. On roll call Ms. Colleton, Ms. Lurie, Ms. Fair, Ms. Bums, Mr. Friedman and Mr. Gilford answered present. Ms. Wilkerson arrived at 8:25 p.m. and Mr. Miller was absent. Approval of Minutes Ms. Colleton moved approval of the minutes of the Board of Education meeting of October 25, 2004. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications Written communications were passed. Fiscal 2004 Audit Renort Andy Mace from William F. Gurrie was present to comment on the FY2004 audit and explained in some detail the Management's Discussion and Analysis (MD&A), which is a new component of the District's financial statements. Dr. Taggart reported that while the auditors had some minor suggestions regarding maintenance of fixed asset records and the approval of purchase orders, there was no management letter. Mr. Mace complimented the district on the comprehensiveness of our audit report and its clear narrative description of the district's financial condition. Dr. Taggart plans to submit our Comprehensive Annual Financial Report (CAFR) for a Certificate of Excellence In Financial Reporting. This is an award given by the Association of School Business Officials International (ASBO). Dr. Taggart and his office were praised for the excellent job they do with the district's finances. Common Assessment Progress (Goal 1) Dr. Laura Cooper, standards leaders Stephen Boumes and Julie Colwell and department chair Dottie Coppock presented the report. The work on common assessments Is a major part of Goal #1 and includes the following: > Communicating to parents, students, and other stakeholders performance expectations for common assessments in each subject area D Using common assessments to align curriculum and instruction r Build connections across subject areas A mini -conference on common assessments and how they are being used In classrooms throughout the school was held for faculty on October 15, 2004. Mr. Boumes reported that In the English Department debriefing session held after the conference, most teachers reported that literacy is a common problem in all departments. The new, K-12 Standards — A Guide for Parents and Students — Common Assessments was distributed. The booklet gives an overview of standards and assessments. It describes the core information and skills in each department at ETHS that are considered the most important for students to master by the time they graduate, and what they need to do to show they have mastered them. Board members complimented the new Standards and Common Assessments book. Other comments focused on how common assessments affect course grades. Suaerintendent's Annual Report This was the second time that the report appeared on the Board agenda. The Board discussed the increase in the number of dropouts and asked that collaborative efforts with District 65, such as Project EXCITE, be highlighted In the future. Ms. Wilkerson moved that the Board of Education accept the Superintendent's Annual Report. Ms. Lurie seconded the motion. All members present voted aye, nays, none. Motion approved. Proclamation of Literacy Awareness Week Director of Adult and Continuing Education Anna Nakashima gave some details of the ETHS Literacy Program and how it has positively affected people. Program Director Jeannie Ramsey read the proclamation and distributed material about the program. Ms. Colleton made the motion to approve the Proclamation of Literacy Awareness Week. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Lurie moved approval of the consent agenda, which included: a. Bills for the period of October 22, 2004 through October 29, 2004, In the amount of five hundred and thirty-six thousand, four hundred and eighty-one dollars and thirty-four cents were presented for approval b. Truth in Taxation Resoiution NECESSARY TO BE LEVIED FOR THE YEAR 2004 WHEREAS, the Truth in Taxation. 6_ requires that all taxing districts in the State of Illinois determine the amounts of money estimated to be necessary to be raised by taxation not less than twenty (20) days prior to the official adoption of the aggregate tax levy of the district; and WHEREAS, if the estimated aggregate amount necessary to be levied, exclusive of election costs, exceeds 105% of the aggregate amount of property taxes extended or estimated to be extended upon the levy of the preceding year, Including any amount abated by the taxing district prior to such extension, public notice shall be given and a public hearing shall be held on the district's intent to adopt a tax levy in an amount which is more than 105% of the extension or estimated extension for the preceding year; and WHEREAS, the final aggregate amount of property taxes extended for the year 2003 was; - Educational Purposes $ 37,747,466.20 - Operations & Maintenance Purposes 5,633,633.53 - Transportation Purposes 717,917.38 - Illinois Municipal Retirement Purposes 32,719.69 - Social Security Purposes 32,719.69 - Tort Immunity Purposes 229,040.81 - Special Education Purposes 267,534.74 $ 44,661,032.04 and WHEREAS, it is hereby determined that the estimated aggregate amount of taxes to be levied for the year 2004 is as follows: - Educational Purposes $ 38,998,987.00 - Operations & Maintenance Purposes 5,898,113.00 -Transportation Purposes 240,000.00 - Illinois Municipal Retirement Purposes 605,000.00 - Social Security Purposes 605,000.00 - Tort Immunity Purposes 232,000.00 - Special Education Purposes 275,130.00 $ 46,854,230.00 NOW, THEREFORE BE IT RESOLVED by the Board of Education of Evanston Township High School District No. 202, County of Cook, State of Illinois as follows: SgoQn 1: The aggregate amount of taxes estimated to be levied for the year 2004 is $46,854,230.00. Section 2: The aggregate amount of taxes estimated to be levied for the year 2004 does not exceed 105% of the final aggregate taxes extended by the District In the year 2003 including any amount abated by this taxing district prior to such extension. Section 3: This resolution shall be In full force and effect forthwith upon its passage. c. Personnel Certificated Staff > Appointment to Staff -- Extracurricular Stipend > Change in Status - Educational > Request for Maternity Leave - Teachers Other > Retirement Non -Certificated Staff > Appointment to Staff — Teacher Aide > Appointment to Staff — Operations Suspension — Custodial - - Addendum - Professional Staff -- Certificated > Change in Status -- Added Duties Gasified Staff Appointments to Staff - Custodial Ms. Colleton seconded the motion. On roll call Wilkerson, Colleton, Lurie, Bums, Friedman and Gilford answered aye; nays, none; absent, Miller. Motion carried. Suoerintendent's Revort Senior James Kath is a Regional finalist in the Siemens -Westinghouse Science Competition. Senior Nick Gauna was selected as the number one player from our section of the Illinois High School Soccer Coaches Association of America. The Adult Education Program was awarded a Federal Grant of $442,229. Counselor Sherri Devore-Benitez will serve on the ISBE School Counselor Content Advisory Committee. Twenty-one ETHS students were chosen by audition to perform in the Illinois Music Educators Association District 7 music ensembles. Upcoming events were announced. Dr. Taggart said that nomination packets for the 2005 school board election are available in the ETHS Business Office. Four seats will be up for election on April 5. October 27 was the first day that prospective candidates could circulate nominating petitions. Nominating papers must be filed with the Business Office between January 18 and 25, 2005. Board members were asked for agenda items for the next City/School Liaison Committee meeting. Comments from the Board Mr. Friedman complimented the faculty and students for their actions during the bomb scare. Ms. Burns attended Curriculum Forum and asked how it differs from Curriculum CounaI. Ms. Fair said that the Hair Club held elections for officers. Ms. Colleton reported on the Professional Growth Committee, they are looking at the criteria for course work accreditation. The intent is to make sure that the courses offered to teachers are legitimate. Ms. Wilkerson also commended everyone for their action during the bomb scare and pointed out that Police Chief Kaminsky sent a letter praising ETHS staff and students. Mr. Gilford reported that Ed -Red is conducting important lobbying work and that they are attuned to the financial problems facing districts. He informed everyone that at the November 17 Finance meeting discussions regarding some aspects of the budget -reduction plan will be held. Mr. Gilford stated that he would not be running for another term on the School Board. It is im, .rt~rit to the community to have qualified people run for the seats. He asked people to consider either - running for the ETHS School Board or encouraging others to do so. Comments from the Public Due to an oversight we neglected to ask for comments from the public. Ms. Pat Alfredson intended to make a comment. Dr. Cooper and Mr. Gilford apologized to her after the meeting and listened to her concerns. Mr. Gilford will make comments on her behalf at the next meeting. At 9:20 p.m., there being no further business to come Before the Board, Ms. Akerson moved and Mr. Friedman seconded a motion to adjoum. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on November 22, 2004. All members voted aye; nays, none. Meeting adjourned. Steven Gifford, President r- November 22, 2004 Before the regular meeting of November 22, 20G4 at 5:40 p.m. the Board met with members of the Executive Committee of Teachers' Council for a dinner meeting to listen to concerns of TC. Board members present were: Gilford, Wilkerson, Colleton, Lurie, Miller, Burns and Friedman. The dinner meeting ended at 6:50 p.m. A regular meeting of the Board of Education of Evanston Township High School was convened at 7:00 p.m. in the Superintendent's office. Mr. Gllford called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Bums, Mr. Friedman and Mr. Gilford answered present. New Business Ms. Wilkerson made the motion to move to closed session to discuss 2C(1) and 2C(21). Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. The Board returned to open session at 7:55 p.m. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Fair, Ms. Bums, Mr, Friedman and Mr. Gilford answered present. Recoanition of Students With tremendous pride Ms. Coppock, Student Services Chairperson, welcomed the National Merit and National Achievement semifinalists and their parents, Counselors introduced their students. The Board congratulated the students and awarded each one the Award of Excellence pin. Dr. Vondracek introduced Alex Franks a semifinalist and James Kath a Regional Finalist (top 30 in the nation) of the Siemens Westinghouse Science Competition. The Board congratulated both students and their parents and awarded each the Award of Excellence pin. On behalf of the two students Siemens awarded $2,000 to the ETHS Science Department. At tills titre a brief reception was,held to congratulate the students and parents. Board President Steve Gilford said that there was an oversight at the November 81" Board meeting and Comments from the Public were not called for. A parent was In the audience and wanted to discuss 504 testing accommodations and whether all courses offer common assessments. He apologized for the oversight. ADDroval of Minutes Mr. Miller moved approval of the minutes of the Board of Education meeting of November 8, 2004. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications Written communications were passed. Foundation Report Dr. Alson made the Foundation Report. Ms. Webb was in the audience as the Teachers Council representative. In the past our Foundation has not been active. Now that we are entering difficult financial times we wlll begin the process of reviving the ETHS District Foundation as a vehicle for raising donated funds to benefit the district. While donors occasionally make tax-exempt contributions to the Foundation, no planned fund-raising activity has taken place for decades. Dr. Alson proposed bringing together a group of school and community people who are committed to ETHS to discuss ways to reactivate the Foundation and begin to determine what mission and goals this revived Foundation should fulfill. Board members were asked for input and ideas as we embark on this new path. Mr. Gilford stated that it is important to begin this process with this Board. Proposals for New Courses, Deletions, and Course Chanoes for 2005-06 Dr. Cooper presented the proposals for new courses, course changes and deletions. Forty-four proposals either directly address the needs of students who are not yet meeting standards or maintain or redefine excellence In our programs. This year proposals include detailed information about the cost of Implementation. Dr. Alson noted there is an unresolved issue concerned with a proposal to dovetail 1 Algebra and Biology classes Into a scheduling block. ThIs will be resolved before the December 13t' meeting. The Board discussed the proposals. Most of the questions related to the propcssais revulved around maih,journalism and academic -support. Hoard members were asked to direct any questions that need answers to Dr. Cooper so that most chairpersons will not need to attend the next meeting. 2 Policy The following policies were presented: > Graduation Requirements - 720, revised Student Assessment Program - 725-5, replacement > Title I Parental Involvement — 770, new > Title I School Choice and Supplemental Services — 770-1, new The changes and revisions in these policies reflect changes In federal and state laws. Board concerns dealt with the i.1 HS testing program and clarification of parental involvement. Ms. Wilkerson made the motion to move these policies to the action agenda. Ms. Lurie seconded the motion. Ms. Wilkerson made the motion to approve the policies. Ms. Lurie seconded the motion. All Board members present voted aye; nays, none. Motion carried. Ms. Colleton moved approval of the following Consent agenda: a) Approval of Bills for the period of November 5, 2004 through November 12, 2004 in the amount of seven hundred seven thousand, seven hundred nineteen dollars and thirty cents ($707,719.30). b) Approval of Contract for Acoustical Tile Installation to Village Contractors, Inc., of Skokie, Illinois, the lowest responsible bidder meeting specifications, in the amount of $53,500. c) Approval to award contract for relocation of the Attendance Office to Village Contractors, Inc., of Skokie, Illinois, the lowest responsible bidder meeting specifications, in the amount of $41,890. d) Personnel Professional Staff - Certificated Change in Status — Added Duties Non -Certificated Staff > Appointment to Staff -- Custodial Change of Position/Transfer - Maintenance Addendum Professional Staff — Certificated Appointment to Staff — Athletic Mr. Friedman asked a question about acoustical file installation. A parent reported that asbestos was failing from the ceilings. Mr. Grbavac said that this was not the case. Ms. Lurie seconded the motion. On roll call Wilkerson, Colleton, Lurie, Bums, Friedman and Gilford voted aye; nays, none; Miller was out of the room. Motion carried. 3 Superintendent's Revort Northwestern University has purchased the property at 1800 Sherman and will remove it from the tax rolls. This property is within a downtown TIF scheduled to expire In 2011. Northwestern has offered to pay both school districts and the city an amount (the schools would each receive $175,000) per year for three years. Dr. Alson has requested that Northwestern extend the payment through 2011. He also announced student and faculty awards and honors and upcoming events. Comments from the Board Mr. Friedman attended the IASB Joint Annual Conference in Chicago. Ms. Bums attended many events. Mr. Miller announced that after twelve years on the Board he would not be seeking re-election. Ms. Lurie attended the Curriculum Forum and School Based Health Center meetings. She noted that the School Based Health Center would be celebrating its 1V' anniversary. Ms. Lurie also said that, in the future, before Northwestern gives us the "gift" of taking property off the tax roils they should have a meeting to discuss the matter. Ms. Colleton enjoyed reading the MSAN newsletter. She attended a Tech committee meeting where many things were discussed. She asked that minutes of the meeting be distributed to the entire Board. She also attended "On the Razzle" and noted that the 1994 reunion is scheduled for Thanksgiving weekend. Ms. Wilkerson would like to be informed of the dates for the SBHC meetings. Mr. Gilford reported that the City/School Lialson met and discussed financial issues related to the Howard Street TIF. He emphasized the importance of the December 13t' Board meeting. Comments from the Public Special Education teacher Mr. Weiland expressed his opinion about teaching Reading. At 9:55 p.m., there being no further business to come before the Board, Mr. Miller moved and Ms. Wilkerson seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on December 13, 2004. All members voted aye; nays, none. Meeting adjourned. 4 December 13, 2004 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Wilkerson called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Ms. Burns, and Mr. Friedman answered present. Mr. Gilford and Mr. Miller were absent. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Human Resources Director, and Ms. Engel, recording secretary, were also present. New Business Dr. Alson informed the Board that Teachers' Retirement System is considering changes to their early retirement option. He explained the impact it will have on our teachers if it is passed. Dr. Taggart reviewed the budget reduction presentation. Mr. Friedman asked for clarification of the "gift" Northwestern has proposed related to the purchase of property in Evanston. Board members discussed concerns about the Journalism and the 1 Algebra proposals. At 7:30 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Mr. Friedman made a motion to dose the meeting. Ms. Lurie seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 7:45 p.m. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Ms. Fair, Ms. Burns, and Mr. Friedman answered present. Mr. Gilford and Mr. Miller were absent. Ms. Wilkerson presided as president ADnroval of Minutes Mr. Friedman moved approval of the minutes of the Board of Education meeting of November 22, 2004 and the Finance meetings of November 17, 2004 and December 7, 2004. Ms. Lurie seconded the ri lotion. All members voted aye; nays, none. Motion carried. Written Communications Written Communications were circulated. Tentative Budoet Reduction Plan Ms. Wilkerson introduced the topic, noting that ETHS is among more than 80% of Illinois districts with deficit budgets. Administrators and Board members believe that the reductions included in the presentation will save significant dollars and leave the educational opportunities at ETHS mostly in tact. The plan was developed by the administration at the direction of the Board and follows the guidelines previously adopted by the Board. The Board welcomes input on these issues and will not vote on them until February 14, 2005. Dr. Alson reviewed the Board -approved goals that directed the administration's work to develop the reduction plan. He stated that without any changes in our spending the district would be out of reserves within five years. He summarized the guiding principles the administration followed. Dr. Taggart reviewed how tax caps and unfunded mandates have crippled the district's ability to cover its costs. The consequence of fiscal constraints is that it Is difficult to pay staff a competitive wage and maintain balanced budgets. He gave an overview of what the district has done to reduce costs. Dr. Taggart presented the revenue increases and expenditure reductions that are being proposed. The revenue increases total $212,376 In various student fees. Instructional materials will be increased by $10.75 to $85 and the textbook fee will be increased to $85 and will be charged yearly. Two new yearly $15 fees, Technology and Activity, are being proposed. Students eligible for Free and Reduced Lunch will still be exempt from fees. However, we plan to move to 100% verification of eligibility for Free and Reduced lunch. Reductions are proposed in the following areas: > Teaching staff - $930,957 Program consolidation and elimination - $270,262 Nonteaching staff reductions - $268,628 Summer curriculum development - $45,968 > Coaching stipends - $113,339 Intramural stipends - $53,599 Activity stipends - $107,025 Other - $153,471 ` Dr. Alson stated that he just received a proposal from English Department chairperson, Judith Ruhana to keep CAP in the English Department at the same cost savings. The proposal will be reviewed. An effort will be made to have all full-time teachers, except Staff Developers, teach full time next year. Dr. Alson and Dr. Taggart encouraged all staff members to give them feedback about the proposed budget -reduction plan. Dr. Alson will welcome ideas of ways to reach the same dollar amount within each area that has a reduction. Dollar savings in other operating funds will also help minimize some of the reductions recommended within the Education Fund. Ms. Wilkerson thanked the administration and staff for the thoughtful manner In which these cuts have been made and presented. She encouraged faculty, staff, parents and the public to give their feedback at the above -mentioned public meetings. ADDroval of New Courses, Course Chances and Course Deletions Dr. Alson reminded Board members that following the last meeting there were two proposals the Board had questions about, Journalism and 1 Algebra. English Chairperson Judith Ruhana explained the purpose of the Journalism proposal Is to remove Journalism from the 3 English curriculum and create a two -course elective sequence open to students in grades 9-11. She explained the reasons for the change and logistics. Questions dealt with who would produce and edit the freshman and sophomore papers; how the range of student talent would be accommodated; transition questions; whether Journalism could be considered a regular class; how many sophomores could take the course; and will we need the weekend component. Board members felt that parents need to be notified about this major change In curriculum. Different means of notification were discussed. Teachers who developed the 1 Algebra course were at the meeting to explain It and answer questions. Currently 1 Algebra has two configurations: 1) a double period class of lower -performing regular level students; and 2) a single period class with regular level students. By combining the two courses there would be more class time for regular -level 1 Algebra students (8 periods per week one semester, 7 periods per week the other semester) and students who take 1 Algebra Enriched (currently 10 periods per week) would be reduced to the 8/7 class schedule. They feel students need more time to master the concepts and skills of 1 Algebra. Board members were concerned over reducing class time from 10-periods when more time on task seems to have helped Improve their math skills. An additional component of this proposal is to assign students to a math study hall staffed by the 1 Algebra teachers for an additonal 2-3 periods per week. Also, mixed classes might not benefit the higher -level students. After a lengthy discussion Dr. Alson suggested that the Board either this be brought back to the agenda on January 10 with a new recommendation after further study or that they move regular -level kids to 7/8 and keep the 10-periods for Algebra Enriched students. The Board prefered the second option. This proposal would require an increase in FfE of approximately one teacher. Dr. Alson feels this proposal has significant impact on student achievement and he will find a reduction somewhere else within the constraints of the tentative budget proposal to cover the teacher increase. IGm Fair asked questions about the Composition/Literature Survey courses. Mr. Friedman moved approval of the New Courses, Course Changes and Course Deletions with the change to the 1 Algebra proposal to move regular -level students to 7/8 and keep the 10-periods for Algebra Enriched students. Ms. Lurie seconded the motion. On Roll Call, Colleton, Lurie, Burns, Friedman, and Wilkerson voted aye; nays, none. Motion carried. ,5chool Reoort Card Dr. Alson stated what while ETHS shows gains on ACT, EXPLORE, and PLAN tests, and In graduation and college -attendance rates, gains are not shown on the Prairie State Exam, which Is reported in the School Report Card. A focused test -prep program to Improve PSAE scores and students' overall test taking skills has been developed. Ms. Wilkerson feels that some of the low scores can be traced to students who are not taking the test seriously. Board questions dealt with follow-up on the impact of test -prep sessions and consequences for not making Annual Yearly Progress on the PSAE. Mr. Friedman suggested that the Board consider refusing federal Title I funds. Ms. Colleton moved approval of the School Report Card. Ms. Lurie seconded.the. motion. All members present voted aye; nays, none. Motion carried. Adoation of 2004 Lew Dr. Taggart made the presentation for the adoption of the 2004 Levy as follows: RESOLUTION TO LEVY TAXES WHEREAS, the Board of Education of Evanston Township High School District No. 202 is authorized by Article 17 of the Illinois School Code 105 ILCS 5/17-1 et M. to levy special taxes for various purposes; and WHEREAS, the Board of Education has determined to levy such taxes; NOW THEREFORE, be it resolved by the Board of Education of Evanston Township High School District No. 202, Cook County, Illinois as follows: 1. The following amounts of money, as indicated on the Certificate of Tax Levy attached hereto and made a part here shall be raised by special tax for the various purposes set forth below; 1. The sum of S38,998,987 for educational purposes, 2. The sum of $5,898,113 for operations & maintenance purposes; 3. The sum of $240,000 for transportation purposes; 4. The sum of $605,000 for Illinois Municipal Retirement purposes; 5. The sum of $605,000 for social security purposes; 6. The sum of $232,000 for tort immunity purposes; 7. The sum of S275,130 for special education purposes pursuant to Section 17-2.2a of the Illinois School Code. 2. The President and Secretary are hereby authorized and directed to sign the Certificate of Tax Levy attached hereto and made a part hereof and file or cause the same to be filed with the County Clerk of Cook County on or before the last Tuesday in December, 2004. RESOLUTION AUTHORIZING LEVY FOR SPECIAL EDUCATION PURPOSES WHEREAS, the General Assembly of the State of Illinois approved legislation effective November 1, 1983 authorizing the levy of a tax to be used for special education purposes at a rate not to exceed 0.02%; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Evanston Township High School District No. 202, Cook County, Illinois, that a tax levy of $275,130 be and the same is hereby made at a rate not exceeding 0.02% upon all of the taxable property of Evanston Township High School District No. 202 in Cook County, Illinois at the full fair cash value as equalized or assessed by the Department of Revenue, said levy to be made upon all taxable property in said school district for the year 2004 for the purpose of raising funds for special education purposes. and that this levy be the authority of the County Clerk of Cook County, Illinois to levy such tax. CERTFICATE OF COMPLIANCE WITH THE TRUTH IN TAXATION ACT I, the undersigned, do hereby certify that I am President of the Board of Education of Evanston Township High School District No. 202, County of Cook, State of Illinois; and I do further certify that the levy resolution of Evanston TV.vnship High School District No. 202, a copy of which is attached hereto, was adopted in full compliance with the provisions of the "Illinois Property Tax Code -Truth in Taxation Law," 35 ILCS 200f18-60 through 18-85 (2002). This certificate applies to the 2004 levy. Ms. Colleton moved that the Board adopt the 2004 Levy. Ms. Lurie seconded the motion. On roll call Colleton, Lurie, Burns, Friedman and Wilkerson voted aye; nays, none. Motion carried. (Mr. Miller and Gilford were absent). Ms. Colleton moved approval of the following Consent Agenda: a) Approval of Bills for the period of November 1n " I - augh December 13, 2004 in the amount of one million, six h L,ienty-six thousand, seven hundred seventy-three dollars and sr.v,. y4bur cents ($1,626,773.74). b) Treasurer's Report for October 2004 Professional Staff - Certificated Appointments to Staff, Substitute Cadre "• Appointments to Staff, Athletic Stipends and Coaching Cassifled Staff Appointment, Secretarial Correction of Start Date, Teacher Aide Mr. Friedman seconded the motion. On roll call Ms. Colleton, Ms. Lurie, Ms. Sums, Mr. Friedman, and Wilkerson voted aye; nays, none. Mr. Gilford and Miller were absent. Superintendent's Reoort Seventeen students competed at the National K-12 Scholastic Chess Championship. Senior Class Board officers were announced. Matt Omorl is the winner of the 25t' annual EfHS Straw Bridge Building and Breaking Contest. Dr. Cooper, Theresa Collins, Chip Brady and Renee DeWald presented a session at the National Staff Development Conference. Dr. Aison attended AintMlsbehavin' and was exceedingly proud of the students and staff. Pollina the Board and Committee Reoorts Ms. Colleton attended the Distinguished Alumni Award dinner and A/n't Misbehavin; she thought both events were wonderful. Ms. Fair was disappointed with the meeting this evening, she thought some items were rushed through. Ms. Burns stated that she feels the administration is moving in the right direction with the new Journalism course. Mr. Friedman said the School Improvement Team Is trying to improve the concept of career training. Ms. Wilkerson said the meeting about reviving the District Foundation went very well and another meeting is scheduled for January. Congratulations to the talented staff and students Involved in Aln't Misbehavin: Comments from the Public There were no Comments from the Public. At 10:15 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Lurie seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on January 10, 2005. All members voted aye; nays, none. Meeting adjourned. Mary Wilkerson, Vice -President Jeffrey Taggart, Secretary 11, January 10, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Ms. Wilkerson called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Bums, and Mr. Friedman answered present. Mr. Gilford arrived at 6:50 p.m. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Human Resources Director, and Ms. Engel, recording secretary, were also present. New Business There was no New Business. At f :50 p.m., under Sections 2C(1), 2C(11) and 2C(21) of the Open Meetings Act, Ms. Wilkerson made a motion to close the meeting. Ms. Lurie seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 8:05 p.m. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Fair, Ms. Burns, Mr. Friedman, and Mr. Gilford answered present. ADoroval of Minutes Ms. Colleton moved approval of the minutes of the Board of Education meeting of December 13, 2004. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications Written Communications were circulated. Junior Description Form Committee Report Dr. Alson reviewed the charge given to the Junior Description Form Committee which was to reduce the overall workload of teachers and to maintain or improve the quality of information for counselors. Mr. Roth and Ms. Madden presented the form developed by the committee and answered questions. Ms. Lurie made a motion to move this item to the action agenda. Mr. Miller seconded the motion. All members voted aye;' nays, none. Motion carried. Ms. Lurie made a motion to accept the recommendation of the Junior Description Form Committee. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Summer School Reoort Dr. Bowers presented the Summer School Report and Recommendations. The main recommendations are to drop the Super Saturday registration; add 30 minutes to the schedule for science courses to reflect the same time available as during the school year and raise tuition from $140 to $160 per class to help reduce the budget deficit. Board members asked about the change in the start time from 8:00 to 8:05 and asked for clarification of the names of some math courses. The recommendations will be an action item at the next Board meeting. Dr. Bowers was asked to bring documentation for any items that involve the budget. Test Preo and Instructional Interventions Due to the fact that so many people came to the meeting to discuss the Budget Reduction Proposal, the reports on Test Prep and Instructional Interventions were moved to the January 240 Board agenda. Tentative Budget Reductions Mr. Gilford noted that people signed up to speak on three topics; CAP, STAE and athletics. He said that the Board will discuss each toplc following public comments. Dr. Alson stated that it is regretful that the administration is In the position of needing to cut $2.25 million for 2005-06 and $2.50 million for 2006- 07. He realizes that this will cause a lot of pain for students, staff and the community. The following person addressed the Board on the Caribbean Academic Program (CAP): Allrick Wright, Mr. Wright asked for a little more time since he would be speaking for everyone who signed up (Jacqueline Williams, Merrick Boyle, amd Andrea Smith). He presented reasons why the program should not be eliminated. Dr. Alson thanked Mr. Wright for his previous service to ETHS and explained the history and purpose of CAP. There has been an increase in the number of students going to college and a decrease in the number of students involved in social issues among CAP students. The administration Is looking for the best way to continue to serve these students while reaching the necessary budget reductions. The administration proposed shifting the coordination for CAP to the Bilingual Department. it is anticipated that the level of program services would remain the same, however the position of coordinator and one aide would be eliminated. This proposal would save $60,000. The English Department proposed that because of the emphasis on literacy the CAP program be moved to their department. This option will be considered if the dollar savings are the same. Board members asked if all aspects of CAP can be retained in the Bilingual program; would there be an increase in counseling responsibilities; can the current Bilingual staff handle Caribbean interpretation duties; will merging the programs speed up moving CAP students into the mainstream and is this the first step toward eliminating the CAP program? The following people spoke on behalf of keeping the STAE program; > Amy Le Bailly > Wayne Anderson > Diana Cohen > Michael Spitulnik > C.J. Carron > Alexis Clark > Danny Weiland > Neil Mkatch > Teresa Barnes > Roy Clark > Greg Klaiber > James Hunter > Debbie Mohica > Dana Perry > Carl Kettler > Marion Kelley > Nancy Tartt > Kelly Williams, Jenna Hanchard, Matthew Hunter Deana Benstock > Paul Demery > Vanessa Calloway 11 Arthur Hoffman Dr. Alson assured the speakers that all correspondence received regarding budget reductions had been distributed to Board members. He clarified that final decisions have not been made regarding reductions. The administrative proposals presented on December 13t' were submitted for review and discussion with two months to hear comments prior to final approval. The elimination of the STAE program would be a savings of approximately $78,000 over two years. STAE was targeted as a program to eliminate because two or three years ago many parents expressed concerns about the program. Dr. Alson Is also concerned about the diminished number of students of color in the program. He was deeply moved by what the students, parents and staff had to say about the program during comments from the public. Tonight he heard very strong, persuasive comments about the program and felt that the sense of community and the concrete supports offered by the staff were very important. Board members appreciated hearing from the students and parents about the STAE program. This is the first time some of them had heard about the success of the program. They were impressed by the speakers. Suggestions of other ways to reduce the budget for the STAE program are welcome. Dr. Alson mentioned that the STAE program was created by Dr. Taggart twenty years ago. The following people spoke on behalf of an athletic program: Unda Darragh Greg Klaiber Michele Rogers Mary Ellen Fitzimands Joe Strzalla Dave Allen Dr. Alson thanked those who spoke and offered some creative solutions to reducing the budget that would cause the least damage to students. Mr. Miller appreciated the interesting proposals suggested. He heard the need to look at everything from an overall, enterprise, approach, taking into consideration the Impact to the school as a whole rather than a piecemeal approach, which would look at only one program at a time. Mr. Miller also appreciated the suggestions for fundraisers to pay for coaches and a change in the stipend schedule. Ms. Wilkerson was glad to have feedback and since we must increase revenue, creative ideas from the whole community are necessary. Mr. Miller moved approval of the following Consent Agenda: a. Approval of Bills Approval of Bills for December 10, 2004 through December 17, 2004, in the amount of eight hundred seventy-six thousand, eight hundred fifty-six dollars and eighteen cents ($876,856.18) (Ust of bills approved is on file in the Business Office.) b. Approval of Budget Amendments July through December 2004 c. Approval to Release for Public Information Certain Minutes of Executive Sessions, 5/24/04 — 10/25/04 d. Personnel Professional Staff Certificated Appointments to Staff Maternity Leave - Teaching Leave of Absence - Teaching Retirements - Teaching r Resignations - Coaching Professional Staff - Non Certificated Adjustment - Administrative Resignation - Teaching > Leave of Absence - Administrative Classified Staff Adjustments - Secretarial Leave of Absence — Teacher Aide Resignation — Special Staff > Stipend Correction - Safety Addendum Professional Staff — Certificated Appointments to Staff — Teaching Adjustment — Secretarial Ms. Wilkerson seconded the motion. On roll call Ms. Wilkerson, Ms. CoIleton, Ms. Luria, Mr. Miller, Mr. Friedman, and Gllford voted aye; nays, none; Ms. Bums was out of the room. Suaerintendenes Report ETHS students and staff have been deeply moved by the devastation and tremendous loss of life caused by the tsunami and are undertaking several fund- raising efforts. Lynn Hiestand, parent of a former ETHS student has donated $30,000 to be divided between AVID, MSAN and Project EXCITE. She plans to make this an annual donation and hopes It will serve as a catalyst in hopes that others will also support programs at ETHS. Upcoming events and awards and honors were announced. The first meeting to revive the ETHS District Foundation waF held in December and over 20 community leaders attended. A second meetin 3, with an expanded list of people, will be held in January. Pollina the Board -and Committee Reoorts Mr. Friedman reported on the Joint Legislative Task Force meeting. The League of Women Voters of Evanston has joined the group. Mr. Miller attended the Park School meeting, they continue to do good work in a timely manner. Ms. Colieton would like the current Board to evaluate the superintendent. She would also like the current Board to hear the report on the new Title I summer program proposal, Comments from the Public There were no more Comments from the Public. At 10:55 p.m., there being no further business to come before the Board, Mr. Miller moved and Ms. Colleton seconded a motion to adjourn. The next regular meeting will convene In the Superintendent's office at 6:30 p.m. on January 24, 2005. All members voted aye; nays, none. Meeting adjourned. Steve Gilford, President Jeffrey Taggart, Secretary January 24, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's office. Mr. Gifford called the meeting to order. On roll call Ms. Lurie, Mr. Miller, Ms. Burns, Mr. Friedman and Mr. Gilford answered present. Ms. Wilkerson arrived at 6:45 p.m. and Ms. Colleton was absent. New Business Mr. Friedman received a letter asking for support of an advisory referendum that will appear on the ballot for the Evanston municipal elections In April. This referendum calls on the Cook County Assessor to challenge the tax-exempt status of Resurrection Health Care properties, including those in Evanston. Dr. Taggart will look into this matter. Dr. Aison informed the Board that the Salvation Army is investigating purchasing property near the high school to build a center for youth service. Dr. Alson has been asked if we will consider offering naming rights or advertising from local business as a source of fundralsing. This is a topic will probably come up In the future. Ms. Burns asked how the decision was made to allow the student walk out as a protest of the inauguration of President Bush. Dr. Alson said they used the same criteria as was used for the peace walk two years ago. The administration feels this is a safe venue for students to exercise their right to freedom of speech. We received compliments from the police and the community on the behavior of the students. Mr. Miller made the motion to move to dosed session to discuss 2C(1) and 2C(21). Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. The Board returned to open session at 7:55 p.m. On roll call Ms. Wilkerson, Ms. Lurie, Mr. Miller, Ms. Bums, Mr. Friedman and Mr. Gllford answered present. Ms. Colleton and Ms. Fair were absent. AoQroval of Minutes Ms. Wilkerson moved approval of the minutes of the Board of Education meeting of January 10, 2005 and Finance meeting of January 5, 2005. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications Written communications were circulated. Budoet Reduction Plan Dr. Alson indicated that the final budget reduction proposal was being presented this evening. It included revisions to the original proposal presented at the December 13t' Board meeting. There is now a three-week window to consider any input before the Board votes on the proposal on February 14`". Dr. Taggart reviewed the goals that are driving the budget reductions. He said revenues will be Increased by a combination of increased and new fees totalling $212,376. He reviewed the following proposed budget reductions: D Teaching Staff - $1,002.487. Elimination of approximately 12 teaching positions, seven through retirement and five through release of non - tenured teachers. Final numbers and departments affected will not be fully known until students select courses for 2005-06. Program consolidation, reduction and elimination - $266,849. Consolidation of Students -in -Transition (SIT) and The Academy. Reduction of the Caribbean Academic Program by shifting supervision to the Bilingual Coordinator. Reduction in the number of students admitted to the Steps Toward Academic Excellence program. > Support Staff Reduction - $215,519. Elimination of four to six positions and reduction in overtime. Administrative Reductions - $123,109. Reduction of benefits, lower cost replacement of retirees and additional reductions and consolidations to be determined. ? Summer Curriculum Development - $45,968 Coaching stipend reductions - $113,339 r Intramural Stipends - $53,599 Activity stipend reductions - $104,202 Other - $153,471. fife Insurance Provider, Staff travel, supplies and equipment — level funding Approval of these increases in fees and reductions will give Dr. Taggart the framework to prepare the 2005-06 budget. The budget will be presented In July. This will allow time to refine the approved reductions and revenue Increases based on further exploration of creative options. Comments from the public related to Budoet Reductions were heard at this time. Extracurricular: Trimmy Stammel, a parent who talked about the Impact reductions would have on extracurricular activities. Mr. Gilford applauded the work she mentioned and appreciates the offer of help. CAP: Terry Rudd — support of CAP program Winston Rose — support of CAP program Baccet Levy and L. Ward deferred their time to Terry Rudd Dr. Alson appreciated the comments. He clarified some misunderstanding about about the graduation rate and drop out rate. He said that despite budget reductions, he feels obligated to find ways to ensure that all students receive the kind of services that help them be better engaged in both the school's academic and social environment and be on a path to success for meaningful work and/or postsecondary education. Other :- Omar Khuri — support of budget cuts Ernie Norman — Do not reduce faculty Della Dotson — deferred comments Alex Kantorowicz — was not present In answer to the question of whether the improved economy will have a impact on the budget, Mr. Gilford said that the effect of tax caps would undercut any general growth in the economy. legislative Intervention Is the only hope at the moment for improving ETHS's financial status. Dr. Alson asked that all comments regarding budget cuts be submitted by February 7�h. He also indicated that we will begin the process of identifying possible areas of budget reductions for 2006-07. Test Preq and Instructional Interventions Dr. Cooper explained how departments are preparing juniors for this year's Prairie State Exam (PSAE) as well as other standardized tests. She also told Board members about the importance of the WorkKeys test, which comprises 50% of the reading and math scores on the PSAE, and how department plans emphasize preparation for these components. A variety of handouts have been developed for teachers, students and parents about the importance of the tests_ and what parents can do at home to help prepare students. Board members feel it is very important to help our students develop test -taking skips. Enrollment Proiection Report Dr. Taggart presented the enrollment projections for 2005-05 through 2013-14. The Opening School Report of 2004-05 listed an enrollment of 3103. A slight 3 increase is projected for 2005-06 to 3120, followed by a steady decline of 408 students to 2712 in 2013-14. Summer School Recommendations Dr. Bowers, Summer School Director presented gave the report. The recommendations reflect cost reductions and increases in fees. Tuition will be Increased from $140 to $160 per course and the course fee for Biology and Chemistry will be increased by an additional $12.50 because the course will run one-half hour longer per day. These cost reductions and increased fees should lessen the deficit of operating the Summer School to an amount In the minus $50,000's range (last year the deficit was approximately-$74,000). Board members thanked Dr. Bowers for his thoughtful leadership of the program and for finding ways to make the program more cost-effective. Ms. Lurie moved that the Summer School Recommendations be approved. Mr. Miller seconded the motion. On roll call Lurie, Miller, Bums, Friedman and Gilford voted aye, nays, none; Wilkerson out of the room and Colleton absent. Motion approved. Consent Agenda Mr. Miller made the motion to approve the Consent Agenda: a. Bills - Approval of Bills for January 7, 2005 through January 14, 2005 in the amount of seven hundred fifty-eight thousand, three hundred eighty-seven dollars and fifteen cents ($758,387.15) (last of bills approved Is on file In the Business Office.) b. Treasurer's Reports, November and December 2004 c. Approval of Fitness Room Equipment Contract to Cybex International of Barlett, IL the lowest responsible bidder meeting specifications in a total base and alternate 1 bid of $30,600.55. d. Approval to Award Agreement for Local & Long Distance Phone Service to SBC of Chicago, IL the vendor offering the lowest cost for local and long distance service at a rate of $2,908.45 per month. SBC Is our current local telephone service provider. e. Personnel Certificated Appointment tU Staff , Extra -curricular _ Change in Status, Educational Change in Status, Added Duties Change In Status, Change in Duties 4 Leave of Absence — Teaching Resignation — Extra -curricular Gassified Staff Unpaid Leave of Absence — Support Staff Retirement — Maintenance Addendum Professional Staff — Certificated Salary -- Correction Classified Staff, Operations Retirement Ms. Lurie seconded the motion. On roll call Wilkerson, Lurie, Miller, Burns, Friedman and Gllford voted aye; nays, none; Colleton absent. Motion carried Suoerintendent's Report Dr. Alson announced student and staff awards and honors and upcoming events. Comments from the Board Mr. Friedman complimented Dr. Alson for his leadership in the Minority Student Achievement Network, as well as Laura Cooper for her work with the MSAN research arm and noted recent newspaper articles about Senior Studies. Ms. Burns asked that Board members be notified when Senior Studies students do their presentations. Ms. Lurie enjoyed the Senior Studies articles and the MSAN newsletter. Mary Wilkerson complimented the local papers for their features on EfHS programs and praised students for making Board presentations on the budget reductions. Steve Gilford encouraged his colleagues to attend the Ed - Red dinner. He also asked the Board to discuss Ed-Red's involvement in current legislative talks about school finance. Comments from the Public There were no more comments from the public. At 10:30 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Miller seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on February 14, 2005. All members voted aye; nays, none. Meeting adjourned. February 2, 2005 A Finance Meeting of the Board of Education of Evanston Township Hight School was convened in the Superintendent's Office at 7,36 a.m. On roll call, %,Is. Wilkerson, NIr. Friedman, Ms. Colleton, Ms. Lurie, ivis. Burns, Mr. Nfiiler and ,'sir. Gifford answered present. Dr. Allan Alson, Superintendent, Dr. Jeff Tagsrart, Business Manager, Ms. Denise Martin, Assistant Superintendent/Principal, Ms. Toya Campbell, Director of Human Resources, Dr. Laura Cooper, Assistant Superintendent for Curriculum and Instruction. ,fir. Steve Grbavac, Director of Operations and Purchasing, and %fr. David Futransky, TC representative were also present. PTAB Update Dr. Taggart presented an update regarding PTAB activity as it relates to District 202 and District G5. The two districts share the costs of intervening in cases brought to the Property Tax Appeals Board. These interventions are handled by Arcs Daiianis at Franczek Sullivan. Appeals have dropped from 27 for 2001 to six for 2002 and five so far for 2003. It was pointed out that the process of intervening is very cost effective. For example, for 2002 appeals that would have cost District 202 S42,645 were either withdrawn or settled at a cost of S2,692. Dr. Taggart pointed out that property owners interested in appeals are shifting to another option, which is the Circuit Court. The District is not informed of these appeals. General Referendum Information Based on a previous request by Board members, Dr. Taggart provided three documents regarding the referendum process. He stated that there are a number of options but a referendum to increase the maximum tax rate would be the best option for the District. The referendum process was discussed and Board members shared their knowledge on the subject based on participating in and observing referenda conducted in the area. Budget Reduction Dr. Alson discussed the general budget reduction categories. He explained the results of his discussion with the current CAP Coordinator, NVinston Rose. He said that further discussion with other instructional leaders will be used to define the program for next year. Other instructional programs including the Evening Special Education program and the STAE program were discussed. Mr. Miller felt it was important to accurately describe the STAE program as a two-year structured program with additional support beyond the two years for students who need it. Mr. Gilford stated that the support programs currently being affected are extremely important; perhaps even more than class size. He thinks it is important to keep that in mind as the 2006-07 reductions are considered. Mr. Gilford moved that the Board adjourn to Executive Session under Section 2C(l) of the Open Meetings Act. The motion was seconded by ifs. Lurie and approved unanimously. At 8:44 a.m. the Board adjourned to closed session. At 9:28 a.m. the Board returned from closed session. At 9:29 a.m. Ms. Lurie moved approval of the Personnel Agenda. Ms. Burns seconded the motion. On roll call the Board unanimously approved the Personnel Agenda. At 9:30 a.m., there being no further business to come before the Board, on a motion made by Mr. Friedman, seconded by Ms. Collcton, and unanimously approved by the rest of the Board, the meeting adjourned. Steve Gilford, President Jeffrey Taggart, Secretary February 14, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's office. Mr. Gilford called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Bums, Mr. Friedman and Mr. Gilford answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Director of Human Resources and Kim Engel, Recording Secretary, were also present. New Business The Board discussed mentoring new Board members and the superintendent's evaluation tool. There was a discussion regarding the property at 1800 Sherman Avenue. Northwestern has petitioned to have a portion of the property receive tax exempt status from the date it was purchased by Northwestern in 2004. Ms. Wilkerson made the motion to move to dosed session to discuss 2C(1), 2C(2) and 2C(21). Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. The Board returned to open session at 8:40 p.m. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Fair, Mr. Friedman and Mr. Gilford answered present Ms. Bums arrived at 8:45 p.m: Aporoval of Minutes Mr. Miller moved approval of the minutes of the Board of Education meeting of January 24, 2005 and Finance meeting of February 2, 2005. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications Written communcations were circulated. Action Comments from the Public Related to Budnet Reductions Teachers Counzi' ='resident ram Baumgarrner presentee the Board with petitions signf by aopro;'! ;,ateiy 20i u-. mp the Board t. —member that ensuring manag-ame class si7e ,_ ez7_ritiz— Jan., iron_ s^oi e in favor of retaining all teacner aides. Snaro-, Arceneaux, Support Staff president, expressed concerns about the use of consultants in Information Services. Joe Lee gave his time to Sharon Arceneaux, Sharon Weeks read a letter written by Sheila Skweres in support of Title I Teacher Aides, Jackie Brown and Lisa Oberman spoke on behalf of retaining Tide I Teacher Aides. CAP student Melissa Hamel spoke in favor of the CAP program. Board Discussion on Budoet Reduction Pr000sal Mr. Gllford emphasized the fact that a budget reduction plan is being proposed, but all of the details are not set in stone. CAP: Dr. Alson met with Mr. Rose and Mr. Calixte. They agreed that there are 62 different students in the CAP program with 45 of them taking academic classes. Supervision for CAP will move to Bilingual, but CAP will retain its own Identify. The Coordinator stipend will be used so that CAP staff can meet with parents. Teacher Aides: Due to the fact that some of our subgroups did not meet the state standards on the Prairie State exam for two years in a row we much use some Title I funds differently next year. Some of the money directed at Title I aides must now be used for tutoring services. Ross Friedman asked if we could again consider whether we want to continue to receive Title I funds. Dr. Alson has been working with a group to create a new support program for targeted students, which will require a reevaluation of how Title I aides are deployed. Support Staff: Dr. Taggart agreed with the statement that consultants have been heavily used over the last five years during a time of rapid technology expansion. We have gone from 3 servers to 23 during that time and have deployed computers to almost all classrooms. Last year we began the process of reducing the number and cost of consultants. That practice will continue. Class Size: Steve Gllford said there must be a balancing act between eliminating programs that serve kids and increasing the class -size maximums. We will be looking for ways to balance both and get the best service for students. Ms. Wilkerson said that it is very helpful to get feedback from those in the trenches. Dr. Alson said that a firmer hand during sectioning is necessary. Unfortunately when students change classes after sectioning it can affect staffing. Tougher deadlines and not allowing the same freedom of movement is necessary. .4 Dr. Taggart stated that the approval of the budget reduction plan gives him the flexibility to make the necessary reductions in the 2005-06 budget. Ms. Wilkerson made a motion to move tne: following items from the consent agenda to the action agenda: 2 b. Resolution Concerning 2005-06 Tentative Budget Whereas, Section 17-1 of the Illinois School Code requires that "The board of education of each school district under 500,000 inhabitants shall, within or before the first quarter of each fiscal year, adopt an annual budget' and "such budget shall be prepared in tentative form by some person or persons designated by the board," Now Therefore, be it resolved that the Business Manager, Jeff Taggart, is appointed to prepare a Tentative Budget for the 2005-2006 School Year and present this document at a regularly convened meeting of the Evanston Township High School Board of Education not later than July 31, 2005. c. Budget Goals for 2005-06 Legally Required ETHS will provide and fund all of the educational programs required by the State of Illinois. ETHS will provide all of the appropriate Special Education services for its students. These services include classes at ETHS and appropriate day and residential placements in other settings. ETHS will continue to fund a portion of Park School as part of our joint agreement with District 65. ETHS will promptly pay all of its bills for goods and services needed to operate and maintain the school. The high school will keep accurate records and have appropriate audits conducted of our financial affairs. ETHS will honor all of its negotiated contracts. Not Legally Required ETHS will provide teacher -student class ratios that are appropriate for good teaching. ETHS will provide for its staff and faculty appropriate in-service and staff development activities. These activities will include workshops, attendance at appropriate meetings and conferences, and visits to other high schools and colleges. ETHS will maintain the buildings under its care. In addition to keeping the building clean an.; warm, the District will recai- and 'provide the necessary funds to protect the Iona -term interests of the community in its buiidings. ETHS will provide an array o; extra -curricular activities for students, to include but no: a= limitew to a :zaemic ciuzn sn. ::on -tests, athletics, saeech activities, musical groups ant oouortunities, rnaae,'pnvernment, and foreign travel and exchange experiences. Mr. Miller seconded the motion. All members present voted aye; nays, none. Motion carried. Mr. Friedman moved approval of the Budget Reduction Plan, the Resolution Concerning 2005-06 Tentative Budget and the Budget Goals for 2005-06. Mr. Miller seconded the motion. On roll call Wilkerson, Colleton, Lurie, Miller, Burns, Friedman and Gilford voted aye; nays, none. Motion carried. School Improvement Team Uodate Warren Wolfe and Margaret Petrof reported on the current activities of the School Improvement Team, specifically work on professional learning communities, budget issues, student achievement, community connections, post- secondary options, and the school improvement plan. Dr. Alson thanked Warren Wolfe and Judy Levinson for their work revising the School Improvement Plan In light of No Child Left Behind requirements, changed expectations from the North Central Association, and reduced fiscal resources. Board members asked the administration to report on the financial impact on staff time to comply with NCLB requirements. New Course — Character Education Brian Cadogan, Student Achievement Counselor, and Dottie Coppock, Student Services Chair, proposed a new course — Character Education - that is designed exclusively for the at -risk students who are part of Mr. Cadogan's caseload. If approved the course will be piloted this summer and repeated next fall. Ms. Lurie stated she admires the goal but expressed concern that it might be better to spend more time tutoring rather than to provide a class period on character. Ms. Wilkerson made the motion to move this to the action agenda. Mr. Gilford commended the administration for moving quickly to bring this program to the students. Mr. Miller seconded the motion. All Board members present voted aye; nays, none. Motion carried. Ms. Wilkerson moved that the Board approve the proposal to pilot a new course, Character Education. Mr. Miller seconded the motion. On roll call, Wilkerson, Colleton, Miller, Burns, Friedman and Gilford voted aye; Lurie, nay. Motion carried. Policy Criminal Background Checks policies (Conditions of Employment - 4110, Volunteers — 765-3, and Transportation — 535) were: presented, These revisions are required by changes in state lave. Mr. Mine- asked for a change in the Conditions of Employment policy, which would ahow the Board President to share results of background checks with the entire Board. The policy was amended to include the statement. Ms. Wilkerson moved that the policies be moved to the a Action Agenda, Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Mr. Miller moved approval of: Conditions of Employment - 4110, as amended Volunteers -- 765-3 ;- Transportation - 535 Ms. Colleton seconded the motion. All Board members present (Bums absent) voted aye; nays, none. Motion carried. ConsentAaenda Mr. Miller made the motion to approve the Consent Agenda as amended: a. Approval of Bills for January 21, 2005 through February 2, 2005 in the amount of one million, four hundred forty-six thousand, six hundred sixty- six dollars and seventy-seven cents ($1,446,666.77) (List of bills approved is on file in the Business Office.) d. Approval of Treasurer's Report, January 2005 e. Personnel Professional Staff - Certificated :- Appointments to Staff - Athletic Coaching Change in Status - Educational Change of Duties - Part -tame Status > Correction - Teaching Return to Staff -Teaching Request for Use of Sick Leave for Paternity - Teaching Adjustment -- Administrative Classified Staff Adjustment - Special Staff Addendum Professional Staff - Certificated Request for Leave of Absence -- Maternity Request for Dave of Absence - Other i Resignation - Teaching Classified Staff - Soecial Staff Resignation - Spacial Staff Mr. Miller seconded the motion. On rol! call Wilkerson, Colleton, Lurie, Miller, Friedman and Gilford voted aye-, nags. none; Absent, Bums. Motion carried Suoerintenden"r ;eo--: Dr. Alson said that items slated for elimination in President Bush's tentative budget include funds for vocational education, tech prep, small learning 5 communities, Safe and Drug -Free Schools, gifted and talented programs, dropout prevention, and comprehensive school reform Initiatives. In addition he wants testing extended to grades 9-12. As required by No Child left Behind EfHS sent a letter to parents indicating that ETHS did not meet "annual yearly progress." Of the North Cook schools, only 25% made annual yearly progress this year. Student and staff awards and honors and upcoming events were announced. Comments from the Board Ms. Fair was happy to hear some new programs presented. Mr. Miller attended the Chessman annual dinner where Denise Martin was honored for her contributions to education. Ms. Wilkerson thanked the public and staff for their ideas on ways to reduce the budget and encouraged people to continue to look for areas where expenses can be reduced. Comments from the Public At 10:15 p.m., there being no further business to come before the Board, Mr. Miller moved and Mr. Friedman seconded a motion to adjourn. The next regular meeting will convene In the Superintendent's office at 6:30 p.m. on February 24, 2005. All members voted aye; nays, none. Meeting adjourned. Steven Gllford, President Jeffrey Taggart, Secretary 6 r February 28, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in N-112. Mr. Gilford called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Bums, Mr. Friedman and Mr. Gllford answered present. Mr. Miller and Ms. Lurie were absent. New Business Northwestern University would like to wait until after the election to have a conversation regarding allocations to the city and school districts related to the property at 1800 Sherman. Ms. Wilkerson made the motion to move to closed session to discuss 2C(1) and 2C(21). Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. The Board returned to open session at 7:30 p.m. Details of the offer from Northwestern were shared with the Board. After the election the administration will meet with the city, District 65 and Northwestern to discuss this matter. The Board returned to closed session to discuss 2C(1) at 7:50 p.m. The Board returned to open session at 8:00 p.m. On roll call Ms. Wilkerson, leis. Colleton, Ms. Fair, Ms. Bums, Mr. Friedman and Mr. Gilford answered present. Ms. Lurie and Mr. Miller were absent. Approval of Minutes Ms, Wilkerson moved approval of the minutes of the Board of Education meeting of February 14, 2005. Ms. Burns seconded the motion. All members present voted aye; nays, none. Notion carried. Written Communications Written communications were circulated. Foundation At 8:05 p.m. Ms. Colleton made a motion to adjourn the regular Board meeting and hold a meeting of the ETF!S Foundation. Mr. Friedman seconded the motion. All members present votes aye; nays, non_. Motion carried. The Foundation meting was adjourned at 8:40 p.m. Textbook Adootion/Deletion Proposals & Budaet Recommendations Dr. Cooper presented the report to adopt eleven new texts and delete eleven out of date texts. The new books proposed support the implementation of school - wide goals in English, math, and biology. The new journalism text and the Sports and Entertainment Marketing texts are connected to newly approved courses. Mr. Gilford complimented Dr. Cooper for streamlining the textbook adoption/deletion process. Mr. Friedman moved this item to the Action agenda. Ms. Wilkerson seconded the motion. All Board members present voted aye; nays, none. Motion carried. Ms. Wilkerson moved approval of eleven texts and deletion of eleven texts as presented in the textbook adoption/deletion proposal for 2005-06. Mr. Friedman seconded the motion. On roll call Wilkerson, Colleton, Bums, Friedman and Gilford voted aye; nays, none. Motion approved. AoDroval of Poliry — Conditions of Emoolvment — 4110 At the February 14: Board of Education meeting the policy for Conditions of Empolyment — 4110, was amended to state that fingerprint -based background check information should be shared with the entire Board of Education, not just the President. The amended policy was approved at the February 14t` Board of Education meeting. Following that meeting It was determined that the amended policy did not conform with the state code which requires that fingerprint -based background check information must go only to the Board President, not the full School Board. After a review by our attorneys the policy originally submitted at the February 14"" meeting was again presented for approval. Some Board members objected to the wording of the policy. Ms. Wilkerson moved approval of the policy — Conditions of Employment — 4110. Mr. Friedman seconded the motion. Two Board members voted aye; three Board members voted nay; Motion not approved. Dr. Alson asked for direction from the Board on how they wanted the policy written. Mr. Gilford will work with our attorneys on the policy. Consent Aaenda Ms. Colleton made the motion to approve the Consent Agenda: a. Approval of Audit Firm, William F. Gurrie & Co., Ltd., Certified Public Accountants for Fiscal Year 2005, in the amount of approximately $31,500. b. Approval of Bills for February 11, 2005 through February 18, 2005 in the amount of three hundred nine thousand, eight hundred hFrenty-seven dollars and ninety-eight cents (5309,827.98) (List of bills approved is on file in the Business Office.) 2 c. Personnel Professional Staff — Certificated : Appointments Change in Status — Added Duties : Change in Status — Change of Duties : Leave of Absence - Teaching := Resignation —Teaching Addendum Professional Staff — Certificated : Change of Duties — Part-time Status Return to Staff — Teaching > Request for Extension of a Leave of Absence Request for Leave of Absence Classified Staff, Special Appointments to Staff - Special Staff Ms. Wilkerson seconded the motion. On roll call Wilkerson, Colleton, Bums, Friedman and Gilford voted aye; nays, none. Motion carried Superintendent`s Report Student and staff awards and honors and upcoming events were announced. Dr. Alson will present the proposed new Title I program (Project Excel) at the next Board meeting. Comments from the Board Mr. Friedman updated the Board on two new Bills. H158, changing tax cap from CPI to ECI and another proposed Bill which would give school boards authority to levy shortfall relief tax for special education and transportation costs. The Joint Legislative 1 ask force is working on these issues. Kim Fair Invited Board members to attend a Student Council meeting. They are held on Tuesdays and Thursdays from 11:45-17:30 in N112. Ms. Colieton attended Esande and said it was delightful. She also attended the funeral of Mike Phillips, an ETHS alum and active Evanstonian. leis. Colleton extended an invitation to everyone to attend the Community Conversation with Hugh Prince on March 22"d; and has copies of his book, A:, 47revement Natters, if anyone would like to have one. Ms. Wilkerson thanker- th-- 5cnosl Buard and Su'oerintendent for supporting the Atncan American Acnievemen' Awards. She also thanked the counselors for recommending sruden:s for the award. Commen_a from the Fuoir: Janice Lovell voiced her concern about the restructuring of the Alternative School program. 3 Following her comments, Steve Gilford asked Dr. Alson to explain what is happening in the Special Education Department. Dr. Alson said that federal case law now requires that Special Education teachers have cross -categorical certification. A proposal with changes to the Special Education Department, Initiated by the Director Aviva Tauman, would bring us in line with the federal laws. This proposal has two parts. Some students will remain in the high structure environment while others will be integrated into other Special Education programs. Dr. Alson will ask Ms. Tauman to come to a Board of Education meeting to discuss the changes in more detail. At 9:25 p.m., there being no further business to come before the Board, Ms. Bums moved and Ms. Wilkerson seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on March 14, 2005. All members voted aye, nays, none. Meeting adjourned. Steven Gilford, President Jeffrey Taggart, Secretary 4 March 14, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's Office. Mr. Gifford called the meeting to order. On roll call Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Burns, Mr. Friedman and Mr. Gifford answered present. Ms. Wilkerson arrived at 6:50 p.m. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Human Resources Director, and Ms. Engel, recording secretary, were also present. New Business Development at Church and Dodge - The Board will probably be asked if EfHS Is willing to sell our property at Church and Dodge. TIF —There was a discussion regarding the TIF that will include part of ETHS and what benefits we might receive from it as well as what we have been asked to give up. Dr. Taggart will monitor this and keep the Board informed. Intergovernmental Agreement — We have an intergovernmental agreement with the city that is about to expire. Dr. Taggart would like to ask for an increase in the amount we receive from the city. At 7:30 p.m., under Sections 2C(1), 2C(6) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 8:25 p.m. On roil call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Fair, Ms. Bums, Mr. Friedman, and Mr. Gifford answered present. Anoroval of Minutes Mr. Friedman asked for a change in the minutes of February 28, 2005. Mr. Miller moved approval of the minutes of the Board of Education meeting of February 28, 2005. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carria_. Writ'e7- Communications Wrifter Communication_ were circulated. Recoonition of Students State Champion Chess Team State Champion Swim Team > Intel Winners Mr. Lewandowski introduced members of the Chess Team and their parents and made comments about the competition. Chuck Fargo introduced the Swim Team their parents and other coaches. Dr. Russ Kohnken introduced the Intel Winners and their parents. Board members congratulated each student and presented them with the Award of Excellence pin. A request was made to move comments from the public to this time on the agenda. Board members agreed to do so. Comments from the Public Support Staff members Janet Irons and Joseph Lee presented their concerns regarding the effects of budget cuts. Proposed Proiect EXCEL Last year the Board asked the administration to research how other districts are using Title I funds and for a recommendation on whether EfHS should "opt our of NCLB by refusing the Title I funds. In the fall Dr. Alson recommended that we continue to accept the funds, but that we use the funds to support a new program. In the past all of the Title I funds and additional ETHS funds have been used to pay the salary of seven teacher aides. Based on current PSAE scores and the fact that this model has been in place for well over a decade, Dr. Alson believes it is time to try a different approach that may more successfully engage students in learning. Dr. Alson and the following people met throughout the year to develop the proposal: Malykke Bacon, Bill Branch, Laura Cooper, Oscar Hawthorne, Judy Levinson, Marilyn Madden, Denise Martin and Aviva Tauman. Dr. Alson explained the components of the proposal, the timeline, school year activities, community connections, assessment of the program, staffing and the budget. Unfortunately, in order to establish the structure and resources for the proposed program, current Title I teacher aides will need to be released. The possibiity exists that some of Could b th �'` �vuiu u� rehired fur the ii2Vr a:.au�iiiic coach positions. The mission of Project EXCEL •s_ to support 200 ninth and tenth g, aders to enable them to become engaged, confident learners who meet academic standards on the PSAE in their junior year. This mission will be accomplished through specified test taking and study skills instruction, creative literacy and math programming, direct parental participation, and partnership activities with community members and organizations. Board questions related to whether Dr. Alson thinks students would be able to improve their scores; which students qualify for Title I funds, whether the program would be mandatoo,, method of inviting students to participate, details of community involvement, effect on current teacher aides, outreach and plans for current students. ETHS School Improvement Plan Dr. Levinson and Warren Wolfe presented the report. This plan is required by the state as part of NCLB because ETHS has failed to make AYP for two consecutive years, placing us in "School Improvement" status. This required ETHS to focus on strategies for improving the achievement of subgroups of students who are not meeting the NCLB performance targets on the Prairie State exam. Three strategies listed in the plan include using KeyTrain software in content areas, implementing the new three-year math graduation requirement, and requiring enhanced and consistent rigor In regular -level courses. Board questions focused on the Prairie State's heavy emphasis on the WorkKeys test, whether the plan addressed changes In the ACT and SAT, how low-income status is determined and how low-income relates to student ability. Policv —Conditions of Emolovment — 4110 Mr. Friedman moved approval of the Conditions of Employment — 4110 — policy. Ms. Burns seconded the motion. Five members voted aye; nays, none; absent for the vote, 2. Motion carried. Action Ms. Lurie moved approval of the following Consent Agenda: a. Approval of Bills for February 25, 2005 through March 4, 2005, in the amount of eight hundred eighty-four thousand, four hundred sixty-six dollars and sevent, cer,w 1 884,486.70) (List of bills avnroved is on file in tl"ie 50511-les5 b. Approval of Contra ft tc Dynamic Heating and Piping Co., of Bridgeview, Illinois, the lowest responsible bidder meeting specifications, in the amours: of $38,225 for server, F,00m Cooling and Electrical Improvement. c. Personnel Professional Staff :- Resolution Authorizing Release of Part -Year and Part -Time Non - Tenured Teachers Resolution Authorizing Release of First Year Non Tenured Teachers Resolution Authorizing Release of Second -Year Non Tenured Teachers Resolution Authorizing Release of Third -Year Non -Tenured Teachers Resolution Authorizing Release of Fourth -Year Non -Tenured Teachers Resolution Authorizing Re -Appointment of Part -Time Non -Tenured Teachers Resolution Authorizing Re -Appointment of First -Year Non Tenured Teachers Resolution Authorizing Re -Appointment of Second -Year Non -Tenured Teachers Resolution Authorizing Re -Appointment of Third -Year Nora -Tenured Teachers Appointment to Staff -- Administrative Appointments to Staff — Extra -Curricular Change In Status — Change in Duties - > Reduction In Force - Teachers Resignations -- Teaching Gassified Staff Release — Food Service Classified staff r Correction — Special Staff Ms. Colleton seconded the motion. On roll call Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Burns, Mr. Friedman, and Mr. Gilford voted aye; nays, none; Ms. Wilkerson was absent for the vote. Suoerintendent's Report Dr. Alson announced staff and student awards and honors and upcoming events. ETHS is among 10 American high schools cited in a landmark study by ACT and The Education Trust for the rigorous way in which they prepare all students for college. Pollina the Board and ComritLee n�uvr Mr. Friedman reported on the last Joint Legislative Task Force meeting. Ms. Colleton said that the Substance Abuse Team is working on preparing students not to drink before, during or after Prom. At 10:50 p.m., there being no further business to come before the Board, Mr. Miller moved and Ms. Lurie seconded a motion to adjourn. The next regular meeting will convene In the Superintendent's office at 6:30 p.m. on March 28, 2005. All members voted aye; nays, none. Meeting adjourned. Steve Gilford, President Jeffrey Taggart, Secretary March 28, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:05 p.m. in the Superintendent's office. Mr. Gilford called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Burns, Mr. Friedman and Mr. Gilford answered present. Dr. Alson, Dr. Taggart, Ms. Martin, Dr. Cooper, Ms. Campbell, and Ms. Engel were also present. New Business Dr. Taggart informed the Board that there has been a change in procedure following the election, requiring us to wait until after April 20"' to canvass the votes. Therefore, a motion to change the next Board of Education meeting from April 1I.8t' to April 251' is on the agenda for March 28. Mr. Gilford made the motion to move to closed session to discuss 2C(1) and 2C(21). Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. The Board returned to open session at 8:40 p.m. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Fair, Ms. Bums, Mr. Friedman and Mr. Gifford answered present. AoDroval of Minutes Ms. Lurie moved approval of the minutes of the Board of Education meeting of March 14, 2005. Ms. Wilkerson seconded the motion. All members present voted aye; nays, none. Motion carried. Written Communications Written communications were circulated. Chanae in Agenda Mr. Gilford said that a decision had been made to postpone the Homebase Report until the next Board meeting. Reoort on Lite-a--%, Prooram 2003-Present Tllr, �"1�per nrRsanto i the. rnnor`, which is Intended to cilarA ;..tat has bMnn i_arned sine= f.sadinc -,-a:;uation Peouireme-�: was adopt__ rn the spring of 2002. The ornal is provide support to student: who enter `i'-'.S reading below grade level, Dr. Cooper wouic: like to recommend adoption of Scholastic's READ 180 program. This is an intensive reading intervention program designed to provide students with three hours of daily literacy instruction and practice, which was recommended in the Reading Next report written by the Carnegie Foundation. Dr. Cooper is convinced that we should purchase and use READ 180 and will bring a proposal to the Board as soon as a source of funding is located. Jennifer Fisher-Isquierdo, Deshana Newman, Inna Mishinger, Judy Schoop and Judith Ruhana explained the current Literacy Program. The Board questions dealt with how to determine student's reading deficits and how to make sure they can meet graduation requirements. Board members also discussed prioritizing basic reading instruction and other budget needs. Mr. Friedman feels we must find funding for literacy and mentioned that we spend a quarter of a million dollars on Homebase. Mr. Gifford asked if the Foundation might be able to fund this program. The administration was asked to bring the Board funding options for the proposed literacy program and other proposals. Kim Fair voiced her disappointment in community parents, for not spending more concentrated time with their children to help them succeed in school. She asked that parents limit their children's television dewing so they have more time to devote to their studies. Drawing on her own experience growing up, she suggested that parents read with their kids to help improve their reading skills and motivate them to read on their own. She also suggested doing math and other memory -flash cards at mealtimes to improve their children's overall learning. Aooroval of New Title I Prooram Proposal — Proiect Excite Board members asked about the qualifications for teacher aides. No Child Left Behind required them to have a minimum of an associate degree. They also discussed qualifications for Project Excel. Those students who are near but below the 50' percentile in reading will qualify. YOU, Family Focus, and McGaw YMCA will provide after -school homework tables and summer activities in literacy and math. Ms. Wilkerson moved approval of the New Tide I Program — Project Excel. Ms. Lurie seconded the motion. On roll call Wilkerson, Colleton, Lurie, Burns, Friedman and Gifford voted aye; Nays, none; absent, Miller. The motion was approved. Aporoval of School Imorovement Plan Mr. Friedman moved approval of the School Improvement Plan. Ms. Wilkerson seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Wilkerson read the resolution for Days o` Remembrance for the victims of the Holocaust and moved that the Board approve the resolution: 2 Whereas, from 1933-1945, six million Jews and five million others* were murdered In the Holocaust as part of systematic program ofgenocide; Whereas, the students and staff of Evanston Township High School should always remember the atrocities committed by the Nazis, so that such horrors are never repeated; Whereas, the community of ETHS should continually dedicate Itself to the principle of equal justice for all people, remain eternally vigilant against all tyrants, and recognize that bigotry provides a breeding ground for tyranny to flourish; Whereas, 27 Nissan, by the Hebrew Calendar, or April 25 has been designated Internationally as Yom HaShoah (Holocaust Remembrance Day), it is appropriate for us to joln the commemoration: Therefore, we the School Board of District 202, proclaim that, in memory of the victims of the Holocaust, and in the hope that we will always strive to overcome prejudice and Inhumanity through vigilance, education, and resistance, proclaim that April 19-22, 2005, be hereby designated at Evanston Township High School as the Days of Remembrance for the Victims of the Holocaust. *Clerics, communists, dissidents, gypsies, disabled, homosexuals, Jehovah 1411tnesses, Poles, Serbs Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Consent Agenda Ms. Colleton made the motion to approve the Consent Agenda: a) Approval of Bills for the period of March 11, 2005 through March 18, 2005 In the amount of four hundred, fifty-two thousand, three hundred sixty- four dollars and fifty-one cents ($452,364.51). b) Approval of Treasurer's Report, February 2005 c) Renewal -of I Lembership in IHSA. and to adopt, and abide by the Constitution, By -laves, Terms and Conditions, and Administrative Proceaures. Guidelines and Policies of the Illinois yiph S_noo° Pssociation for the ✓ear o; 3uiy 1, 2005, throuan )une 30, 200-_5. d) Apprc.-al to Award janitorial Supoiies Contract rs _k-Direr o' Chicago, IL the lowest responsible bidder meeting allspecin:Bvons in a total base bid of $11,298.60. 3 e) Approval to Award Janitorial Floor Finished Contract to Tek-Direct of Chicago, IL the lowest responsible bidder meeting all specifications in a total base bid of $28,795.70 and alternates 1 & 2 for two subsequent years totaling $65,321.07. f) Approval to Award Janitorial Paper Products Contract to Grainger of Morton Grove, IL the lowest responsible bidder meeting all specifications in a total base bid of $60,399.75, and alternates 1 & 2 for two subsequent years totaling $54,609.75 each. g) Approval to Award Landscaping Contract to Madison's Seasonal Services of Northbrook, IL the lowest responsible bidder meeting specifications in a total base bid of $59,999 and the two alternate bids for two additional years for $59,999 each. h) Approval of Resolution to Sell Surplus Textbooks f) Personnel Professional Staff- Certificated Change of Status - Change in Duties Correction Retirements - Teaching Resignation - Teaching Release - Extra Curricular classified Staff` Suspension - Secretary Retirement — Food Service Negotiated Agreement - Engineers Suspension - Custodian Addendum Professional Staff Resignation — Teaching CJassified Staff Release — Teacher Aide Retirement — Safety Seconded by Ms. Lurie. On roll call Wilkerson, Colleton, Lurie, Burns, Friedman and Gifford voted aye; nays, none, Miller absent. Motion carried. Superintendent's Resort Upcorpina events and student and faculty awardsnd honors were announced. The Cook County Clerk's office has asked that the new school board not be seated until after April 20 to allow for counting of absentee ballots. Therefore, the next school board meeting will be moved to April 25t'. 4 Comments from the Board Ross Friedman and Margaret Lurie complimented Kathy Miehls on her press release about ACT citing EfHS for preparing students for college. Ross Friedman, Margaret Lurie, Jane Colleton and Mary Wilkerson attended the community conversation with Hugh Price and thoroughly enjoyed it. They were disappointed that the attendance was low. Ms. Wilkerson said that when we bring a person like Hugh Price the Board and community needs to make sure parents know how useful the presentation will be and work to have a large turn out. Mr. Friedman thanked Mr. Gilford for his leadership on the School Board. Ms. Colleton appreciated the booklet on positive parenting, which contains Information related to Prom. Mr. Gllford hopes that Homebase will not become an administrative device vs. an opportunity for personalization. He hopes the reorganization of Special Education will be brought to the Board. Comments from the Public There were no comments from the public. At 10:40 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. The next regular meeting will convene In the Superintendent's office at 6:30 p.m. on April 25, 2005. All members voted aye; nays, none. Meeting adjourned. Ob 5 March 30, 2005 A Finance Nfeeling of the Board of Education of Evanston Township High School was convened in the Superintendent's Office at 7:31 a.m. On roll call, Ms. Wilkerson, Mr. Friedman, 4fs. Colleton, ifs. Lurie, Ms. Burns, and Mr. Gilford answered present. Dr. Allan Alson, Superintendent, Dr. Jeff Taggart, Business Manager, Nis. Denise Martin, Assistant Superintendent/Principal, tits. Toya Campbell, Director of I-luman Resources, Dr. Laura Cooper, Assistant Superintendent for Curriculum and instruction, Mr. Steve Grbavac, Director of Operations and Purchasing, and his Pam Baumgartner, TC representative were also present. Financial Profile Designation FY2004 Dr. Taggart presented an update on the District Financial Profile. The presentation di consisted of a scussion of three documents. The three documents were related to the School District's Financial Profile System. • State Brochure — This brief document describes the goal of the profile, the five indicator used to establish the profile, and the designations assigned to the individual districts based on the indicators. • Financial ProCle history —This page is a detailed history of the District's current and past designations. It provides the detail to understand how the actual designation for our district was established. • Financial Profile Projection — This is the projection for our future financial profile designation based on last fall's projections. An update will be provided in Nfay and new projections will be provided next fall. What these documents show is that the District has received the highest rating every year since the current system was put in place in 2001-2002. The projections show for next year, 2005-06, ETHS will remain in the highest categor .'. If the Board had not approved a reduction process for 2005-06 and 2006-07 earlier this year, the projections show that our rating would begin to fall in 2005-2006. Based on the cuts approved by the Board in February, I estimate that our rating will remain at the recognition level at least through 2005- 06. If we are able to make the additional 52.5 million in cuts for the 2006-07 school year our rating should remain high through 2009-10. ,%fr. Gilford pointed out that the District's score had dropped over time and that for FY2004 ETHS only made it into the Recognition category by .02 of a point. Canital Proiects 2005-06 Mr. Grbavac presented recommendations -for capitol projects totaling, $755,403 for 2005-06. He pointed out that this is a dramatic reduction from the S 1.5 million that was budgeted for 2000-01. Requests for projects totaled S1.2 million. Mr. Grbavac explained how he prioritized the projects, which included splitting the cost of remodeling a culinary arts classroom over two years with the actual work being done in the summer of 2006. Mr. Gilford suggested that rather than splitting the cost, the whole project should be moved to 2006-07 freeing up dollars from the 2005-06 budget to do an additional project that was requested but not recommended, the remodeling of the Auditorium bathroom. Mr. Grbavac stated that that could definitely be done and he would make the necessary changes. At 7:51 a.m. Mr. Gilford moved approval of the Amendment to the 2004-05 School Board ,Meeting Calendar. Ms. Lurie seconded the motion. The Board unanimously approved the Amendment to the 2004-05 School Board Meeting Calendar. At 7:54 a.m. Ms. Lurie moved approval of the Personnel Agenda. Mr. Friedman seconded the motion. On role call the Board unanimously approved the Personnel Agenda. Mr. Gilford moved that the Board adjourn to Executive Session under Section 2C(1) and 2C(2) of the Open Meetings Act. The motion was seconded by Ms. Lurie and approved unanimously. At 7:55 a.m. the Board adjourned to closed session. At 9:17 a.m. the Board returned from closed session. At 9:18 a.m., there being no further business to come before the Board, on a motion made by Ms. Burns, seconded by Ms. Colleton, and unanimously approved by the rest of the Board, the meeting adjourned. Steve Gilford, President Jeffrey Taggart, Secretary FmCEIVED CITY CLERK MAY 2 3 200� EVANS7oN, IL April 25, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent's Office. Mr. Gilford called the meeting to order. On roll call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Burns, and Mr. Gilford answered present, Mr. Friedman was absent. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Human Resources Director, and Ms. Engel, recording secretary, were also present. New Business Dr. Alson reported on Hispanic Achievement Awards, Ei•HS graduation and Project Excite. At 7:10 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Mr. Gilford made a motion to close the meeting. Ms. Lurie seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 7:55 p.m. On roil call Ms. Wilkerson, Ms. Colleton, Ms. Lurie, Mr. Miller, Ms. Fair, Ms. Bums and Mr. Gilford answered present. ADDroval of Minutes Ms. Colleton moved approval of the minutes of the Board of Education meeting of March 28, 2005, the Finance meeting of March 30, 2005 and the Special meeting of April 28, 2005. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications Written Communications were circulated. Action Ms. Lurie moved approval of the aersonnel agenda, which included: Personnel Profession/ State- Gertrrrcared y Tenure Appointments to Staff Appointments to Staff - Teaching Recommendation for Re -appointment of Teachers Added Duties Change of Duties -- Part-time Status Return to Staff - Teaching Retirement - Teaching Resignations - Extracurricular and Teaching Non -certificated Staff Appointment - Teacher Aide Reduction -in -Force — Teacher Aides Classified staff Reduction -in -Force - Clerical Retirement — Engineer Reduction -in -Force — Special Staff Retirement - Safety Addendum Professional Staff -- Non -Certificated Retirement Ms. Colleton seconded the motion. On roll call Wilkerson, Colleton, Lurie, Miller, Bums and Gilford voted aye; nays, none; Friedman, absent. Motion carried. Ms. Colleton moved approval of the following Consent Agenda: Approval of Bills for March 25, 2005 through April 1, 2005 in the amount of eight hundred twenty thousand, forty-four dollars and sixty-six cents ($820,044.66). (List of bills approved is on file in the Business Office.) Resolution Regarding Sale of Stock BE IT RESOLVED that the School Treasurer, Jeffrey Taggart is hereby authorized to sell, assign and endorse for transfer, certificates representing stocks, bonds, or other securities now registered or hereafter registered in the name of Evanston Township High School District #202. i Approval to Award Contract for Painting various areas of the Nigh school including classrooms and common areas to Star's Painting Service of Wilmette, IL the lowest responsible bidder meeting specifications in a total base bid of $23,250. Approval to Award District Furniture Contract to F.A.I.R.C.O., of Riverside, IL in the amount of $741.62; Interiors for Business of Batavia, IL in the amount of $5,043.41; Office Depot of Carol Stream, IL in the amount of $4,938; and School Specialty of Greenville, WI in the amount of $1,173.12 for a combined total of S 11,896.15. Approval to Award Contract for Scavenger Service to National Waste Services of Chicago, IL the lowwes: responsible higder meeting specifications in the amount of S31,0675. - Seconded by Ms. Wilkerson. On roll call, Wilkerson, Colleton, Lurie, Miller, Bums and Gllford voted aye; nays, none; absent, Friedman. Motion carried. The following newly tenured teachers were introduced to the Board: Science Chair Martha Hansen introduced Dr. Russell Kohnken and Scott Meier Applied Science/Technology Chair introduced Linnette Hill and Michael Wylie World Languages Chair introduced Jeffrey Barlow Associate Principal Bill Branch introduced English Chair Judith Ruhana English Chair Judith Ruhana introduced Tara Pollack, Sean Denney and Keith Robinson Student Services Chair Dottie Coppock introduced Anthony King and Leah Piekarz SIT Coordinator Vernon Clark introduced Steve Wool Math Chair Gena Brelias introduced Andrew Segal Media/Technology Services Chair Ginny Ayers introduced Nancy Fiegel > Fine Arts Chair Richard Bowers introduced Charles Abplanalp > PE/Driver Ed Chair Shirley Nannini introduced Theresa Patterson > Anne Gilford introduced Jolanta Jonak and Shone Johnson Review of Board Elections Dr. Taggart Called the Board's attention to the unofficial returns of the Board of Education election held on April 5, 2005. Mr. Miller moved that the election returns be duly examined and canvassed. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Dr. Taggart explained the process for canvassing the votes. Board members and administrators were paired to carry out the canvass. There were four open seats and the results were: Margaret Lurie, 7933; Martha Burns, 7735; Missy Fleming, 7624; and write-in Rachel Hayman, 836. All members of the Board present, who canvassed the returns, affixed their signatures to the Abstract of Votes. Ms. Wilkerson moved approval of the Resolution Declaring Results of the Election. BE IT RESOLVED by the Board of Education, District 202, County of Cook, State of Illinois that the returns frorr the regular election held on the 5th day of April, 2005, in said high school dim.- for the pur"pose of electing four members of the Board of Education of said cF~ru-t to serve full terms, be and the same are hereby canvassed and the rls,si-s thereof from the returns of said ele lion are as. follows: (T ally of votes included in the permanent minutes) THEREFORE, the Board of Education finds and declares that the following are duly elected members of the Board of Education, each to serve full terms: 1. Margaret Lurie 7933 2. Martha Burns 7735 3. Missy Fleming 7624 4. Rachel Hayman 836 Adiournment of Retiring Board Sine Die Ms. Wilkerson opened the meeting to comments regarding the two retiring Board members Willie Miller and Steve Gifford. Board members commented that they both added intelligence, humor, insight, good perspective and lots of good Ideas. They are two great volunteers for the community and served In an important capacity. They taught fellow Board members a lot. It has been a pleasure working with them. They will be missed. Dr. Alson thanked them for their time on the Board. They are both strong student advocates. Dr. Alson learned an enormous amount about the business of serving students from them. Willie Miller said it seemed like both a quick and long twelve years. It was a privilege and honor to serve and work with the Board for the best Interest of students. It is a privilege to be an ETHS graduate. Steve Gifford thanked everyone for the kind comments. He loved attending ETHS, having his children attend ETHS and having his wife still here. He learned a tremendous amount -about raising students and running a school. It was a privilege. Ms. Wilkerson presented Mr. Gllford and Mr. Miller with a gift. Ms. Colleton made the motion to retire the Board Sine Die. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Organization of the New Board Following a brief break Dr. Taggart administered the Oath of Office to Ms. Lurie, Ms. Bums, Ms. Fleming and Ms. Hayman. Jn Rol! Call Wilkerson, Colleton, Lurie, Burns, Hayman, Fleming and Falr answered present; Friedman was absent. Ms. Colleton made the motion that Dr. Taggart assume the temporary role of chair for the election of the president. Ms. Lurie seconded the motion. All Board members votes aye; nays, none. Motion carried. Dr. Taggart called for nominations for the office of President of the Board of Education for a one-year term. Ms. Lurie nominated Mr. Wilkerson, Dr. Taggart asked for additional nominations. There were none. The nominations were closed. All Board members present voted aye; nays, none. Motion carried. Ms. Wilkerson assumed the chair as the president and called for nominations for vice-president of the Board of Education for a one-year term. Ms. Lurie nominated Mr. Friedman. Nis. Wilkerson asked for additional nominations. There were none. The nominations were closed. All Board members present voted aye; nays, none. Motion carried. Ms. Wilkerson asked for a nomination for secretary for a one-year term. Ms. Colleton nominated Dr. Taggart. The nominations were closed. All Board members present voted aye; nays, none. Motion carried. Ms. Colleton made the motion to appoint Jeffrey Taggart as the School Treasurer for a one-year term with a compensation of $1000 to be added to his 2005-06 base. Ms. Lurie seconded the motion. On roil call Colleton, Lurie, Burns, Hayman, Fleming and Wilkerson voted aye; nays, none; Friedman absent. Motion carried. Ms. Colleton moved approval of the following Resolutions: RESOLUTION DESIGNATING SELF WORKERS COMPENSATION POOL REPRESENTATIVE AND ALTERNATE WHEREAS, the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois is required to by Article V of the CONTRACT AND BY-LAWS SCHOOL EMPLOYEES LOSS FUND to appoint (1) person to represent that body on the Board of Directors along with another person to serve as an alternate representative when the initial representative is unable to carry out that representative's duties, NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois that the following designated individuals and no others are hereby appointed as representative and alternate to the Board of Directors for the School Employees Loss Fund. - Jeffrey Taggart Representative Claudia Miller Alternate Raprese^tative RESOLUTION RATIFYING ACTS. CONTRACTS. POLICIES AND BY-LAWS RESOLVED that the Board of Education, District 202, County of Cook, State of Illinois ratify all acts and contracts which remain incomplete or unexecuted, whole or in part; BE IT FURTHER RESOLVED that the policies and by -taws of the Board of Education, District 202, County of Cook, State of Illinois be adopted by this Board of Education. RESOLUTION DESIGNATING SIGNATORY WHEREAS, the Board of Education of Evanston Township High School District Number 202, Coots County, Illinois desires to designate a signatory to deposit and withdraw funds of School District Number 202, and to sign checks, drafts, orders for the payment of money on deposit on behalf of School District Number 202; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois that the following designated individual and no other is hereby the authorized signatory for Evanston Township High School District Number 202 upon checks, drafts. and orders for the payment of money in the capacity shown. Jeffrey Taggart School Treasurer RESOLUTION REGARDING CHECK SIGNATURES RESOLVED by the Board of Education, District 202, County of Cook, State of Illinois that All checks drawn on the accounts of School District 202 are to bear the signature of the School Treasurer. All checks drawn on the Petty Cash Account of School District #202 are to bear the signature of the School Treasurer. Authorization for the School Treasurer to sign checks will be a check register signed by the Board Secretary or the President in the absence of the Secretary. This resolution to be in effect as of this date and continues for such time as the present officers hoid their respective o`fces or until n*iouiiaci by the Board of ` Education. Notice of any change in signatory must be given to the School Treasurer. RESOLUTION ESTABLISHING REGULAR MEETING DATES AND PLACE RESOLVED that the regular meeting dates of the Board of Education, District 202, County of Cook, State of Illinois, be held as listed on the attached Schedule of Board of Education Meetings 2005-06. RESOLUTION ESTABLISHING DATES TO REVIEW CLOSED SESSION MINUTES WHEREAS the Open Meetings Act states that "Each public body shall periodically, but no less than semi-annually, meet to review minutes of all closed meetings sessions;" BE IT RESOLVED that the Board of Education of Evanston Township High School District #202 will review closed session minutes in accordance with the requirements of the Open Meetings Act during the regular board meeting in December and the second regular board meeting in June. Ms. Lurie seconded the motion. On roll call Colleton, Lurie, Burns, Hayman, Fleming and Wilkerson voted aye; nays, none; Friedman absent. Motion carried. Homebase Committee Reoort Mr. Romain and Mr. Branch introduced members of the Homebase Committee. The charge to the committee was to make recommendations for a structure and curriculum that will meet the designated goals of the present Homebase program. The committee met throughout the school year and provided multiple opportunities for feedback, comments, concerns, and suggestions, i.e., informal/verbal contacs with our respective constituencies, a formal survey to faculty, open forums for faculty, student conversations, and input from Student Council. They learned that the overwhelming majority of our Homebases are successful in meeting the needs of students and the goats of Homebase. They also identified the areas of major concern. The committee recommended that Homebase continue in its current form and structure. They feel the major problems in Homebase are in the implementation of the program. Toward that end, there has to be a concerted effort to promote Homebase and Its designated goals. The key areas to be addressed are: Clear delineation and communication of the expectations, required program activitie=, and goals of Homebase to the entire school community r TraMing thse,, on the coals of Homebase and expectations of facilitators Accountability for students, staff and administrators ' The cost of the program has decreased due to more teachers opting for release time instead of a stipend.' Next year the two coordinator positions will be replaced with one stipend resulting in a savings of $35,000. Board members were concerned with the low number of survey returns (45 out of 198). The committee felt that with the other forums held they did have a good basis for drawing their conclusions. Board members also expect Homebase facilitators to be held accountable; there should be consequences for not attending Homebase; facilitators need to be trained; stability of Homebase across 4 years should be a priority. Kim Fair mentioned that as part of First Class upperclassmen talk to and mentor freshmen in their Homebase classes. Summer Curriculum Proiects Dr. Cooper presented the report on summer curriculum projects. All summer projects focus on the one overarching goal — to improve student achievement, especially minority student achievement The request was made for $66,691. Of that amount, $56,420 will be used to conduct 18 projects; the remaining funds will be used to support staff development for ongoing summer programs. such as 5tudvina Skillful Teachina and training of standards leaders for leadership of professional learning community teams. Kim Fair asked that the administration take a dose look at the teachers, not just students. Chanae in Board of Education Meeting Dates for 2004-05 It was proposed that, because of a conflict with the Minority Student Achievement Network Conference held the last week of June, the June Board meetings be changed to June 6 and June 20. Board members will check their_ - calendars and this will be an action item at the next meeting. Adootion of 4 Spanish Text Dr. Cooper apologized for bringing a request for a text outside of the scheduled cycle of textbook adoptions. However, because it is crucial that we continue to strengthen the regular level of instruction in the Spanish program she decided to bring this forward now, rather than wait a year. Realidades will be used In the 4 Spanish class next year. This will be on the action agenda at the next meeting. Sunerintendent's Reuort Dr. Alson announced staff and student awards and honors and upcoming events. Polllno the Board and Committee Reports Board members commented that they are looking forward to West5ide5tory. Ms. Fleming is pleased to be serving on the Board. lGm Fair has enjoyed serving on the Board and will be attending Southern Illinois University. Ms. Bums thanked the citizens of Evanston and Skokie for allowing her to serve another four years. She congratulated Ms. Lurie, Ms. Fleming and Ms. Hayman. Ms. Hayman thanked Ms. Burns for her comments and everyone for voting. West Side Story was stellar and she is going again this week. Ms. Wilkerson congratulated the new and returning Board members. Board orientation will be available through the state and at ETHS. Comments from the Public Ms. Judith Treadway asked that public comments be moved to the beginning of the meeting and that Board materials be available. At 11:05 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Lurie seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 5:30 p.m. on May 91 2005. All members voted aye; nays, none. Meeting adjourned. Mary Wilkerson, President Jeffrey Taggart, Secretary May 9, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:30 p.m. in the Superintendent's Office. Ms. Wilkerson called the meeting to order. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Ms. Bums, Ms. Hayman and Ms. Akerson answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Human Resources Director, and Ms. Engel, recording secretary, were also present. New Business Ms. Wilkerson distributed a sheet with the topics that will be discussed at the Board and New Board Member Orientation meetings. Mr. Friedman reported that a topic of discussion at the Joint Legislative Task Force meeting was the money Northwestern will be giving the schools and city related to the Sherman property. This will be discussed at the next City/School Liaison meeting. The discussion of Special Education Program Structure will be removed from this agenda because of the lengthy discussions on the other topics. A new law was passed allowing Special Education students who have completed four years to participate in graduation exercises even though they are not graduating. In June or July we will discuss the options for adjusting the time Comments from the Publicappears on the Board agenda. At 7:20 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Fleming seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 7:40 p.m. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Ms. Fair, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Recoonition of DECA Finalists Jim Weber, DECA advisor, described the activities and introduced the students who qualified for and participated in the International finals of DECA (Distributive Education Club of America). The students qualified by finishing first or second at the state competition. Six students who will be running for Student Council positions attended the meeting and were asked to introduce themselves to the Board. Approval of Minutes Mr. Friedman moved approval of the minutes of the Board of Education meeting of April 28, 2005. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Written Communication There were no written communications. Technology Plan The state requires all Illinois school districts to create a long-range Technology Plan to qualify for state funding and federal E-rate funding. Ginnny Ayers, Chair of Media Services, and lack Rubin, Network Services Coordinator, presented the report. Ms. Ayers gave a 20-year overview of ETHS's use of technology by students and teachers. All ETHS technology plans support the goal of improving student achievement. Basic computer skills and visual literacy have become a de facto requirement for student learning. However, about 20% of students do not have computer and intemet access at home. This gap has been addressed in the current Technology Plan through providing summer computer -literary classes, partnering with District 65 and other community organizations, and providing used computers and appropriate software to families who need them for their children. Mr. Rubin explained the resources needed to support technology use and student learning, including staff expertise and training as well as district funding. Discussion of the Structure of the Special Education Program Mr. Friedman made the motion to remove the DimL scion of Speciaj Education Program Structure from the agenda and place it on a future agenda. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Board Committee Assionements The Board Committee assignments for 2005-06 were presented. 1) Review of Student Board Election Ms. Lurie moved that this item be moved up on the agenda. Ms. Fleming seconded the motion. All members present voted aye; nays, none. Motion carried. Board members were concemed with the low number of students voting In the election. A total of 262 votes were cast. Students in the audience made a variety of observations and suggested ways to enhance name recognition and campaign positions of the candidates. Mr. Friedman made the motion to accept the results of the Student Board of Education election as folloves: BE IT RESOLVED by the Board of Education, District 202, County of Cook, State of Illinois that the returns from the student election held on the P day of May, 2005, in said high school district for the purpose of electing one student member and one student alternate member of the Board of Education of said district to serve from September 1, 2005 to June 30, 2006, are as follows: Daniel Esrig 147 votes Dan Edelstein 115 votes "THEREFORE, the Hoard of Education finds and declares that the following are duly elected student members, with the offices as specified below, of the Board of Education, to serve from September 1, 2005 to June 30, 2006: Daniel Esrig Student Member Board of Education Dan Edelstein Alternate Member Board of Education Ms. Hayman seconded the motion. All members voted aye; nays, none. Motion carried. Homebase Mr. Friedman is very concerned that after seven years Homebase Is not yet fine tuned. He noted that the Critical Friends evaluation stated that ETHS either fix Homebase or gbt rid of the program. Board members are very concerned about the uneven faculty reaction to Homebase. They want more accountability built Into the program. ETHS must commit to Homebase through ongoing training for all facilitators, frequent program review, accountability measures and better articulation of the Homebase goals, especially to freshmen. Several Board 3 members stated that their experience and what has been reported to them about Homebase has been completely negative. Ms. Wilkerson then asked the students in the audience if they would like to comment on their experience with Homebase. Six students came forward with very positive comments about their experience. High on the list was the Importance of the friends they made, friends they would never have met without Homebase. Ms. Wilkerson was thankful that the students came forward and shared their thoughts. It was helpful to Board members to hear the opinion of some students. Dr. Alson recommended that the Board vote to approve Homebase with the understanding that the administration will provide the Board with an action plan and a timeline of steps that will be taken to improve Homebase. Improvement of Homebase will be incorporated into the Goals. Mr. Friedman made the motion to approve the continuation of Homebase with . the understanding that an action plan and timeline of steps to be taken to Improve Homebase will be presented to the Board in the fall. All members present voted aye; nays, none. Motion carried. Approval of Summer Curriculum Proposals Ms. Lurie moved approval of the Summer Curriculum proposals presented at the last Board meeting. Ms. Fleming seconded the motion. On roll call Friedman,-- Colleton, Lurie, Fleming, Burns, Hayman and Wilkerson voted aye; nays, none. Motion carried. Approval of Bills Ms. Colleton moved Approval of the Bills for April 15, 2005 through April 29, 2005, in the amount of seven hundred eighty-three thousand, seven hundred fifty-six dollars and forty-six cents ($783,756.46) (List of bills approved is on file in the Business Office.) Ms. Lurie seconded the motion. On roil call Friedman, Colleton, Lurie, Flaming, Burns, Hayman and Wilkerson voted aye; nays, none. Motion cad i led. - Treasurer's Reoort Ms. Colleton moved approval of the Treasurer's Report for March 2005. Mr. Friedman seconded the motion. All members voted aye; nays, none. Motion carried. 4 Mr. Friedman moved approval of the following Consent Agenda: a) Approval to award contract for carpeting to International Floor Covering, Inc. of Chicago, II the lowest responsible bidder meeting specifications in a total base bid of $22,955, b) Approval of Stadium Scoreboard and Flagpole Relocation Contract base bid, and alternative bid I, to Continental Construction of Evanston, II, the lowest responsible bidder meeting specifications, in the amount of $41,500. c) Personnel Professional5taff- Certificated Appointments to Staff - Teaching > Appointment to Staff - Administrative > Appointments to Staff - Interns > Recommendation for Re -appointment of a Teacher > Change in Status - Added Duties > Other — Appointment of Board Secretary > Other — Teaching - National Board Certified Initiatives Stipend Professional Staff- Non -Certificated > Retirement - Administrative Classified Staff > Retirement - Food Service r Retirement - Operations (Custodian) Correction of Retirement Date - Department of Safety -- Addendum Professional Staff — Certificated Appointment to Staff -- Administrative > Appointments to Staff — Teaching > Appointment to Staff — Intern Ms. Fleming seconded the motion. On roll call Friedman, Colleton, Lurie, Fleming, Bums, Hayman and Wilkerson voted aye; nays, none. Motion carried. Superintendent`s Reoort Dr. Aison announced staff and student awards and donors and upcoming events. Poflino the �,ard and Committee Reps Rachel Hayman attended the Senior Studies project fair. Martha Burns reminded the Student Council candidates to funnel ideas through the newly elected Student Board member. Missy Fleming attended West Side Story and thought it was awsome and the orchestra was incredible, and Senior Studies presentations, which were impressive. Margaret Lurie attended the Warren Chevy Awards and West Side Story and thought is was phenomenal. Jane Colleton loved West Side Story, the orchestra and choreography was outstanding. She also attended the National Honor Society Induction. Ms. Colleton noted how nice the new Adult and Continuing Education catalog looked. Ross Friedman thanked the Board for nominating him to be the vice-president. The next Discipline Committee will be held on May 31-�` and cell -phone use and student dress attire will be discussed. He attended the Joint Legislative Task Force. He thanked Mary Wilkerson for her leadership with the Teacher Appreciation Day Awards Program. She has done a marvelous job. It was wonderful to hear students from 2`d grade up reading essays about their teachers. Mary Wilkerson saw West Side Story and was amazed at the talent of students and staff. She commented that the costumes, scenery and set were outstanding. She thanked the students who attended the Board meeting for their comments and encouraged them to come to more Board meetings. She stated that an important part of learning to be a good citizen Is to participate in meetings that Impact their lives. She found their comments very Informative. Comments from the Public There were no Comments from the Public. At 10:05 p.m., there being no further business to come before the Board, Mr. Friedman moved and Ms. Colleton seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on May 23, 2005. All members voted aye; nays, none. Meeting adjourned. Mary Wilkerson, President Jeffrey Taggart, Secretary 51 May 23, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Mr. Friedman called the meeting to order. On roll call Ms. Lurie, Ms. Fleming, Ms. Burns, Ms. Hayman and Mr. Friedman answered present. Ms. Colleton arrived at 6:40 p.m. Ms. Wilkerson was absent. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Principal/Assistant Superintendent, Dr. Cooper, Assistant Superintendent, and Ms. Engel, recording secretary, were also present. New Business Dr. Alson reported on a meeting with Dean Sunshine at Northwestern. An upcoming Board Orientation was discussed. The Early Retirement Option was discussed. Some departments have made a commitment to find funds within their budget to cover items. At 7:05 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Mr. Friedman made a motion to close the meeting. Ms. Lurie seconded the motion. All members present voted aye: nays, none. The Board returned to open session at 7:55 p.m. On roll call Ms. Colleton, Ms. Lurie, Ms. Fleming, Ms. Burns, Ms. Hayman and Mr. Friedman answered present (Ms. Wilkerson and Ms. Fair were absent). Approval of Mlnutes Ms. Colleton moved approval of the minutes of the Board of Education meeting of May 9, 2005. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written Communications Written Communications were circulated. New Counseling Model Last year the Board approved changing i1he cdunseiing model to'a 4-year model where counselors work with the same students throughout the students' high- school career. Marilyn Madden and Dottie Coppock reported on the first year of the new model. Ms. Coppock reported on the various strategies her department has implemented this year to better serve students, as well as the extensive staff development programs in which the department hasgarticipated. Results from a survey of freshmen indicated that over 80% of the 9 graders were more than satisfied with their counselor. Students of color were particularly pleased with their counselor and the services they received. Counselors were also surveyed. While overwhelmingly pleased with the new model, they also said the program would be greatly improved if all counselors could be located in one area. The Board discussed the counselor caseload; communication with parents, coordination with Homebase facilitators, and the amount of time students and counselors have to interact. Everyone agreed that it would be beneficial for counselors to be in one location, however with budget cuts it is difficult to make the move at this time. Mr. Grbavac said it would cost approximately $550,000 to make the change. Dr. Alson stated that the quality of service by counselors has improved tremendously under the leadership of Ms. Madden and Ms. Coppock. Evaluation — aeaular-Level Classes (Goal 31 The Board, administration and Critical Friends have all voiced concern about the academic rigor in regular -level classes. Judith Levinson, Research Director, conducted a study of this Issue focusing on three subject areas: Biology (level 2), 1 Algebra, and 1 Humanities 2 classes, analyzing demographic characteristics, course grades, standardized test scores, and courses and levels that students were subsequently placed In. The study showed that 70% of the students in these regular courses are students of color; low-income students make up '/a to 1/2of these courses; some students move up to honors -levels courses (20% in Humanities, 11% in Biology, 2% in Algebra); approximately f/x of the Biology and Algebra students enrolled In physics or an advanced math course as juniors; placement criteria at the regular level varies by subject area; students in these regular -level courses show gains as they move through the grades; 1/3 to 1/2 of the students met or exceeded standards on the Prairie State exam; there is a variation from teacher to teacher In these courses with respect to the course expectations, grading scales, weighting of quizzes, tests, homework, lab work and projects. Overall, achievement varies widely for students in regular -level courses. Board members were concerned about whether this information answers the question "what is rigor?" in regular level course content.. Dr. Alson said we did not go into this study identifying all levels of rigor. The next level of this study should be of student work based on standards -based rubrics. However, the ACT longitudinal test package we use correlates well to the ETHS curriculum and common assessments, so whether students meet/exceed standards can help give a window on course rigor. Board members are concerned about low teacher expectations for regular -level students, especially students of color, and whether this study gives insight into that problem. Mr. Friedman moved comments from the public to this place on the agenda. Marianna Singni-Ferrono spoke on behalf of the Pom Kit team. Anne Berkeley and Brian Sutow spoke on behalf of the Theater Department. PaAcv — Graduation Reouirements - 720 Last summer a new state law was passed which allows Special Education students to participate in graduation ceremonies after four years of attendance whether or not they have sufficient credits to graduate. Instead of diplomas these students will be issued Certificates of Attendance. Ms. Colleton made the motion to move this item to the action agenda. Ms. Lurie seconded the motion. Ms. Lurie moved approval of the policy, Graduation Requirements — 720. Ms. Burns seconded the motion. All members voted aye; nays, none. Motion carried. Proposed School Calendars for 2005-06, 2006-07 and 2007-08 These calendars were developed by the Joint District 202/65 External Calendar Committee. Both districts are in agreement regarding the opening and closing dates of the school year, winter recess, Articulation Day, and spring recess. Ms. Martin said that because of mandated testing, details such as parent conferences are not being designated for the 2007-08 school year at this time. Board members noted that this year the School Board elections were held during spring break causing low voter turn -out. When that occurs in the future they suggest consideration be given to changing the date of spring break. Adootion of 4 Spanish Text Ms. Colleton made the motion to approve the adoption of the 4 Spanish text, Realidades. Ms. Fleming seconded the motion. On roll call Colleton, Lurie, Fleming, Burns, Hayman and Friedman voted aye; nays, none. Motion carried. Bills 3 Mr. FriedMpn asked that the approval of bills be removed from the consent agenda. Ms. Colleton moved approval of the bills far May 6, 2005 through May 13, 2005, In the amount of five hundred seventy thousand, eight hundred eighty- one dollars and fifty-nine cents ($570,881.59) (List of bills approved is on file in the Business Office.) Ms. Lurie seconded the motion. On roll call Colleton, Lurie; Fleming, Bums, Hayman and Friedman voted aye; nays, none. Motion carried. - Ms. Hayman moved approval of the following Consent Agenda: a. Approval of Change in Board of Education Meeting Dates for 2004- 05 b. Treasurer's Report for April 2005 c. Personnel Pxfesslonal5taff- Certificated Appointment to Staff -- Teaching Appointment to Staff — Intern Appointments to Staff — Stipends Appointments to Staff - Summer School -partial list Re -appointment - Teaching Adjustment in Start Date — Administrative Retirements — Teaching Resignation — Teaching Resignation — Extra Curricular Classified Staff Appointment to Staff — Special Staff Change in Status — Added Duties — Special Staff Ms. Fleming seconded the motion. On roll call Ms. Colleton, Ms. Lurie, Ms. Fleming, Ms. Burns, Ms. Hayman and Mr. Friedman, voted aye; nays, none; Ms. Wilkerson was absent. Suoerintendent's Resort The ETHS Girls' Track and Feld team won the state championship for the third consecutive year. Other team awards and academic honors were announced. On May 4t', 135 juniors and seniors were inducted into the National Honor Society. An article on teen sleep will be published in the June issue of Pediatrics Science Chairperson Martha Hansen is the first author. Pollina the Board and Committee Resorts Ali Board members spoke highly about the Pacer Cliv literary magazine. Rachel Hayman said the band and choral concerts were wonderful. She also attended the Pen and Press Tea and some senior studies presentations. The Lasts Years was incredible. Ms. Burns attended the lost Boys of Sudan at the Evanston Public Library. She feels that some people feel that the progress our students of color are making is sufficient and wants to make sure that we work toward having kids succeed at higher levels. Ms. Fleming attended excellent Senior Studies programs and the NAACP banquet. Ms. Lurie said she would like to have e-mail addresses listed for Board members. She attended the City/School Liaison meeting where the Church -Dodge TIF and NU relationships were discussed. Ms. Colleton reported that the School Improvement Team talked about our vision statement and preparing kids for the world of work. They analyzed the school goals and think they should be more clearly stated and action -oriented. Mr. Friedman attended the Applied Science and Technology Department awards, the Bromley Awards, the City -School Liaison Committee meeting, the Retirees' Dinner and the Those Who Excel banquet. At 10:25 p.m., there being no further business to come before the Board, Ms. Hayman moved and Ms. Bums seconded a motion to adjourn. The next regular meeting will convene in the Superintendent's office at 6:30 p.m. on June 6, 2005. All members voted aye; nays, none. Meeting adjourned. Ross Friedman, Vice President Jeffrey Taggart, Secretary June 30, 2005 A special meeting of the Board of Education of Evanston Township High School was convened at 4:45 p.m. in the Superintendent's Office. Ms. Wilkerson called the meeting to order. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Ms. Burns and Ms. Hayman, and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, and Dr. Cooper, Assistant Superintendent were also present. Board Orientation President Wilkerson distributed a list of topics that would guide the orientation and a copy of Chapter II of the Board of Education Policy Manual. The Board reviewed sections 200-1, 210-1, 210-2, 210-3 covering the powers, duties, role, and responsibilities of the Board; sections 200-2, superintendent's relationship and section 225 covering Board communications. The Board then briefly reviewed the administrative flow chart, contracts, vision and mission statement, and the 2004-05 Long Range Goals. At 5:50 p.m., under Sections 2C(1) the appointment, employment of an employee, of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Fleming seconded the motion. All members present voted aye: nays, none. At 7:00 p.m. the Board returned to open session. Adjournment There being no further business to come before the Board, Ms. Colleton moved and Ms. Burns seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on July 5, 2005 in the Superintendent's office. Mary Wilkerson, President _ Jeffrey Taggart, Secretary July 5, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. On roll call Mr. Friedman, Ms. Colleton, Ms. Fleming, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present, Ms. Lurie was absent. Also present, Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/ Principal, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Director of Human Resources and Ms. Engel, Recording Secretary. New Business Dr. Alson updated the Board on the activities this summer of the Excel Project Mr. Friedman will report on the Joint Legislative Task Force meeting during Comments from the Board. He and Mary Wilkerson will be meeting with District 65 Board members to discuss joint legislative matters. Dr. Taggart attended a committee meeting held by the city regarding the Church/Dodge TIF. The committee will recommend that a proposal for a TIF be taken to the city. Some ETHS parking lots are included in the TIF. At 6:50 p.m. Mr. Friedman made the motion to adjourn to Closed Session, under Sections 2C(1) and 2C(21) of the Open Meetings Act. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. At 8:00 p.m. Ms. Wilkerson called the regular meeting to order. On roll call Mr. Friedman, Ms. Colleton, Ms. Fleming, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Dr. Alson welcomed the Dan Esrig, the new Student Board of Education member. Dan will be attending Board meetings in the summer prior to his official term. Approval of Minutes Mr. Friedman moved that the Board of Education approve the minutes of the regular meeting of June 20, 2005. Ms. Fleming seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. Foundation Meetina At 8:05 p.m. Dr. Taggart called a meeting of the L'THS Foundation to order. The meeting ended at 8:40 p.m. Review of Soecial Education Restructuring Changes In federal and state regulations require that students be educated as much a possible in "the least restrictive environment", or the most inclusive setting appropriate to meet the student's needs. To comply with these changes, Dr. Alson asked Ms. Tauman, Director of Special Education, to develop a programmatic restructuring of the Special Education Department. Ms. Tauman explained that the restructuring of the department follows federal and state guidelines. The way service is delivered to all students who require Special Education services on campus will be changed to try to broaden the focus to serve more students in more settings. Resource programs serve students whose instruction is within the mainstream. Next year, the three resource programs, LRS, IRP, and OHI, will be merged. Instructional classes will serve students in a new cross -categorical model. The Developmental Learning Program will remain unchanged. The new programs will more flexibly meet the needs of students, required by the new regulations. Ms. Colleton asked if there is an overlap of Special Education students with Academy students. Ms. Tauman said that Special Education students are not assigned to the Academy although Ms. McAllister has identified some students who may be referred to Special Education for testing. Ms. Hayman asked IF families have been notified of the changes (yes they have). In answer to a question Ms. Tauman said that she has met with any and all staff who have asked to discuss the changes. In addition, Dr. Alson met with the department and received no complaints or concerns regarding the restructuring. Ms. Wilkerson asked if we have resources to deal with behavior modification. Ms. Tauman indicated that under the old program we had success for a number of students. However, last year 25% of the students in the Alternative School were sent to outside placement. Mr. Friedman asked if the changes will affect 504 and IEP. They will not. The Board thanked Ms. Tauman for explaining the changes. Discussion of Placement of Comments from the Public on the Aqenda Comments from the Public used to appear earlier on the agenda. It was moved to the end of the agenda after a series of Board meetings when public comments lasted for over an hour. This caused scheduled agenda items not to be heard until very late at night. Board members felt this was not fair to the teachers and administrators scheduled to present. Several community members have asked the Board to reconsider the position of this item on the agenda. A discussion followed regarding placement at different locations on the agenda. One suggestion is that it be listed twice; early for items on that agenda and at the end for item, not related to the meeting. Another suggestion is to place it between Information and Action items. Board members feel It is important to be accessible and responsive to the public, while not compromising the time allowed for the items on the agenda. Dr. Taggart said that a couple of options would be prepared for the next meeting. Aooroval of Goals 2005-06 The Goals presented at the last meeting were revised to reflect three considerations. First, some outcomes related to student achievement have been revised to include specific, targeted empirical goals. It should be noted that while the proposed percentage of Improvement is explicit, the numerical basis cannot be Identified until we receive the April, 2005 PSAE results In August. Second, outcomes related to new programs have been so identified and indicate the objective of creating benchmarked, baseline data from which future progress can be measured. These outcomes are constructed in this manner because there Is not yet a basis to predict future outcomes. Third, we have reduced the number of strategies in order to maintain a sharp focus and to be certain that our outcomes are closely aligned with the identified reading and math strategies outlined in the Board approved School Improvement Plan. Ms. Wilkerson said she is not as concerned about when they get results as that they do receive measurable data. Ms. Hayman is much more comfortable with the goals. She felt Homebase should have been separated from Goal 2. Ms. Bums would like the Academy to be more accessible. Mr. Friedman would like the word "rigor" added to Goal 1. Dr. Alson will make a few changes In the wording. Mr. Friedman moved approval of the Goals for 2005-06. Ms. Fleming seconded the motion. All Board members present voted aye; nays, none. Motion carried. Ms. Burns left at the end of this discussion. Acceotance of Tentative Budget 2005-06 The Tentative Budget for 2005-06 is not balanced. As of now, expenditures In the Education Fund will exceed revenue by approximately $250,318. The Board's long-standing goal of a balanced budget was not achieved but its goal for this budget year of budget reductions/enhancements of $2.2 million was achieved. As of September 2004, projections indicated deficits In the Education Fund would reach 3.81 million and Operating funds would reach $4.34 million for 2005-06. Revised projections presented to the Board on May 4, 2005 indicated that the expected deficits In the Education Fund and the Operating Funds would Reach $1.2 million and $1.77 million respectively. The change in the projection is due to several factors including higher CPI, budget reductions of 2 million and increased revenue based on increased fees. The smaller deficit found in the Tentative Budget is due to a one-time influx of funds. This additional revenue has a positive, short-term effect on the District's financial condition, but it does not solve the long-term financial issues that have been discussers publicly for the past year. In 2006-07 larger deficits will return and will require the Board to consider options for revenue increases and expenditure reductions once again. Mr. Friedman moved acceptance of the Tentative Budget for 2005-06. Ms. Fleming seconded the motion. On roll call Friedman, Colleton, Fleming, Hayman and Wilkerson voted aye; Lurie and Burns absent. Motion carried. Park School Budget Ms. Wilkerson expressed concern about the Special Education Increases and asked about savings in transportation and off campus costs. Dr. Taggart indicated that there is a savings In the Park School budget because they are charging students from out of district. Mr. Friedman moved acceptance of the Tentative Budget for Park School for 2005-06. Ms. Hayman seconded the motion. On roll call Friedman, Colleton, Fleming, Hayman and Wilkerson voted aye; Lurie and Bums absent. Motion carried. Mr. Friedman moved approval of Bills for June 17, 2005 through June 24, 2005, in the amount of one million, three hundred eight thousand, seven hundred ninety-seven dollars and three cents ($1,308,797.03) (list of bills approved Is on file In the Business Office.) Ms. Colleton seconded the motion. On roll call Friedman, Colleton, Fleming, Hayman and Wilkerson voted aye; Lurie and Burns absent. Motion carried. Mr. Friedman moved approval of the Consent Agenda, which included: Approval of Budget Amendments January — June 2005 Approval of Date of Budget Hearing and Authorization to Publish Legal Notice A legal Notice concerning the 2005-06 Budget must be published by the Board of Education, the date of the budget hearing will be September 1P, 2005. > Transfer of Interest from the Working Cash Fund WHEREAS, the School Cc�e of Illinois provides that moneys earned as interest from the Investment of the Working Cash Fund shall be transferred to the Educational Fund, Transportation Fund, or the Operations and Maintenance Fund upon the authority of the school board by separate resolution directing the school treasurer to make such transfer; and WHEREAS, the Board of Education has determined that the eamed Interest shall be transferred to the Educational Fund of Evanston Township High School District "202 to meet ordinary and necessary disbursements for salaries and other school purposes; NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to transfer eamed interest of $174,402.92 from the Working Cash Fund to the Educafonal Fund. Approval to Award Student Transportation Service contracts by specific trip. Contracts were awarded to per trip to Best Taxi, American Taxi, and Chicago School Transit, the lowest responsible bidders meeting specifications. Personnel Professional Staff— Certificated • Appointments to Staff —Teaching • Salary — Administrators • Retirement —Teaching Professional Staff — Non -Certificated • Salary — Administrators Classified Staff — Support Staff • Educational Leave of Absence — Secretarial • Suspension Without Pay — Secretarial • Adjustment in Date of Hire — Special Staff • Other — Exempt Staff Salary Increases • Retirement — Special Staff Addendum Professional Staff— Certificated • Appointment to Staff - Administrative • Retirement — Administrative • Resignation - Coaching Ms. Wilkerson seconded the motion. On roll call Friedman, Colleton, Fleming, Hayman and Wilkerson voted aye; Lurie and Burns absent. Motion carried. Suoerintendent's Report Dr. Alson announced his retirement as of June 30, 2006. He thanked the Board, staff and the Evanston/Skokie community for the tremendous level of support they have shown him and for their deep and abiding commitment to the students of ETHS and to making EfHS one of the premier schools In the United States. He feels we have worked hard to address equity and excellence and to make gains. The staff, Board of Education and community have done their very best to challenge and to increase performance in a large and intimidating bureaucracy. We are proud to be increasingly user-friendly, with open doors and community partnerships. Change can be daunting and full of anxiety, and Dr. Alson promised to devote himself to working with the Board to develop a leadership-succcssion. He thanked the g3oard for the opportunity to lead this institution and help young people to become wonderful citizens and build success beyond EfHS. Polling of the Board and Committee Reports Ms. Wilkerson said it was with deep sadness that she received the announcement of Dr. Alson's retirement. The Board will do its best to find a capable superintendent. We are fortunate that a current Board member was on the Board when Dr. Alson was appointed; that experience will be valuable. The Board hopes his successor will do as well as Dr. Alson has done. Dr. Alson said he hopes the search will yield someone with heart, passion, and vision and will be able to harness the superior qualities of the EiHS staff someone who Is not afraid but excited about the challenges and who will push forward to close the achievement gap for all students, Ms. Hayman echoed Ms. Wilkerson`s comments and said Dr. Alson leaves big shoes to fill. She also said the 4t' of July parade was wonderful. Ms. Fleming congratulated Dr. Alson on the next phase of his career and his opportunity for growth. She said the Board had a good orientation session. Ms. Colleton echoed comments made by others and said it has been a privilege to work with Dr. Alson, he will be missed. Mr. Friedman also said Dr. Alson will be missed. Dr. Alson was asked to share the details of his new job. He will be a Senior Fellow for the Bill and Melinda Gates Foundation serving as an advisor to schools, districts and superintendents In Chicago and other midwestern cities. The focus of his responsibilities will be on school and district leadership development, high school reform, and other issues Important to teaching and learning. Mr. Friedman said he and Ms. Burns attended the Minority Student Achievement Network Annual Conference and found it to be a superb meeting. He hopes the proceedings will be available for others to read. The Joint Legislative Task Force met with legislators to discuss Issues of importance to both districts. Mr. Friedman and Ms. Wilkerson will be meeting with their counterparts In District 65 to continue the discussion. Comments from the Public There were no comments from the public. At 10:50 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Fleming seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on August 15, 2005 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. Mary Wilkersoh, l residehC Jeffrey Taggart, Secretary July 25, 2005 At 7:35 p.m. Ms. Wilkerson called the meeting to order. On roll call Colleton, Friedman, Lurie, Fleming, Bums, Hayman and Wilkerson answered present. Kim Engel, recording secretary, was also present. There was no New Business. Ms. Wilkerson made the motion to move to closed session to discuss 2C(1) personnel. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. The Board returned to open session at 8:35 p.m. Comments from the Public There were no comments from the public. At 8:35 p.m., there being no further business to come before the Board, Mr. Friedman moved and Ms. Hayman seconded a motion to adjourn. The next meeting will begin at 5:30 p.m on August 15, 2005 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. August 8, 2005 Special Meeting At 6:30 p.m. Ms. Wilkerson called the meeting to order. On roll call Friedman, Lurie (by phone), Fleming, Burns, Hayman and Wilkerson answered present. Toya Campbell, Director of Human Resources and Kim Engel, recording secretary, were also present. Jane Colleton arrived at 7:15 p.m. There was no New Business. Ms. Wilkerson introduced Donna Johnson from the Illinois Association of School Boards (IASB). Ms. Johnson was asked to attend the meeting and discuss key issues to be aware of during the search for a superintendent. She also presented a proposal from the LASS to conduct the search. Ms. Johnson said that the IASB handles most superintendent searches in the state of Illinois. She explained the process of a search. IASB will hold meetings with groups from the school and community to develop a profile of the next superintendent. This "up -front' input is critical to the development of a specific and comprehensive profile of the qualifications desired of the superintendent. They will meet privately with the Board for this purpose. Surveys are available to send to staff and the community to solicit input. They recommend meeting with small groups of people during the day and then larger groups in the evening. IASB will then develop a brochure. Applicants will be solicited through announcements and advertisements. A committee will screen the applications and select finalists. The finalists will be presented to the Board. The Board will review credentials and interview candidates. Second interviews Will be held. The Board narrows the search to one or two finalists and conducts site visits. The Board is responsible for criminal background checks. The Board negotiates a contract and hires the new superintendent. Comments from the Public - There were no comments from the public. At 8:20 p.m., there being no further business to come before the Board, Mr. Friedman moved and Ms. Hayman seconded a motion to adjoum. The next meeting will begin at 6:30 p.m on August 15, 2005 in the Superintendent's office. All members present voted aye; nays, none. Meeting adjourned. August 10, 2005 A Finance Meeting of the Board of Education of Evanston Township High School %vas convened in the Superintendent's Office at 7:35 a.m. On roll call, Ms. Wilkerson, Mr. Friedman, leis. Colleton, tics. Lurie, Nis. Bums, Nis. Fleming and Ms. Hayman answered present. Dr. Allan Alson. Superintendent, Dr. Jeff Taeeart. Business Manager, Ms. Denise Martin. Assistant Superintendent/Principal, Dr. Laura Cooper, Assistant Superintendent for Curriculum and Instruction, Ms. Toya Campbell. Director of Human Resources, fir. Bruce Romain. Associate Principal/Grades 11-12, Mr. David Futransky, TC President, and Mr. Jim 7_uehl. Attorney for Franczek-Sullivan were also present. New Business Mr. Friedman commented on a statewide purchasing coop that has been initiated by the Illinois State Board of Education and provided Dr. Taggart with the article related to this option. Mr. Friedman would like this investigated as a way to reduce costs. Dr. Taggart %%itt investigate the option and provide the Board with more information. Dr. Alson notified the Board that a due process hearing would be discussed with the Board Monday, August 15 at the Board meeting. Public Hearinc for Calendar Waiver Chairman Friedman called the hearing to order. As the first order of business Ms. Colleton moved that the notice of publication regarding this hearing be accepted. Ms. Fleming seconded the motion and the Board unanimously approved. Nis Martin then explained the waiver request. This waiver allows the District to celebrate President's Day in lieu of Lincoln's Birthday. This has been the District's practice for the last five years. This %%-giver is a renewal of the waiver that was approved at that time. Nis. Colleton asked whether this would lead to any change in the current calendar. Ms. Martin stated that it would not. Chairman Friedman asked whether there were any comments from the public. There were none. Public Hearine for Driver's Education Modification Waiver Chairman. F: edman called the hearing to order. As the first order of business Ms. Hayman moved that the notice of publication regarding this hearing be accepted. Ms. Colleton seconded the motion and the Board unanimously approved. Mr. Romain ther~ explained that Driver's Education is taught in evening and summer school instead of during the day and that this has lead to significant savings to the District. Last year 148 students took advantage of the program. This too is a renewal of a waiver Ls that s been in place for the past five years. Ms. Burns stated that she was concerned about the impact this has on students who want to take driver's education at the High School but also want to participate in extra- curricular activities. She stated she thought this affected auto insurance rates that families pay for high school students. She also stated that while she understands the importance of the cost savings. she wondered about the possibility of offering one section during the day. lVir. Romain responded by saying that the cost of that option would be prohibitive. Chairman Friedman asked whether there were any comments from the public. There were none. Nis. Wilkerson moved approval of both waivers. 4is. Colleton seconded the motion and the Board unanimously approved the motion. ERO Update Jim Zuehl updated the Board on the recently approved Early Retirement Option (ERO) legislation. Currently the rule making process is underway by the Teachers' Retirement System (TRS). Early drafts of the rules lead to some concern over interpretation by TRS. There is a serious effort by a variety of interest groups including teachers and school boards to comment on these draft rules with the intent of getting changes made. The next public opportunity will be the September meeting of the TRS Board. Mr. Futransky commented that the Illinois Education Association (IEA) is working closely with school boards to help influence TRS to modify these early rules. Sunerintendcnt Search Ms. Campbell and Ms. Wilkerson are sharing drafts of the Request for Qualifications (RFQ) and a version will be ready for the August 15 Board Meeting. Ms. Wilkerson is also developing a timeline with target dates for the search process. Everyone agreed that Monday's briefing by the representative from Illinois Association of School Boards was helpful. Ms. Bums would like a discussion to occur, as part of this process, regarding District philosophy. Ms. Hayman agreed and suggested that a facilitator should be considered. Dr. Alson recommended that the search firm that is cngaeed should be present at those discussions. Ms. Wilkerson thought one of the Board members could facilitate such a session. Mr. Friedman thought that District goals should also be part of the discussion. Ms. Fleming supported the idea of considering a facilitator for such a discussion. Ms. Wilkerson suggested that a date should be set soon for such a discussion. W_ At 8:25 a.m., there being no further business to come before the Board, on a motion made by Ms. Fleming, seconded by Ms. Wilkerson, and unanimously approved by the rest of the Board, the meeting adjourned. Mary Wilkerson, President Jeffrey Taggart, Secretary August 15, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Wilkerson presided and called the meeting to order. On roll call Mr. Friedman, Ms. Lurie (by phone), Ms. Fleming, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Dr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Director of Human Resources, and Ms. Engel, recording secretary, were also present. Ms. Colieton arrived at 6:50 p.m. New Business Mr. Friedman and Ms. Fleming suggested that during Comments from the Board Board members make an effort to mention student and staff accomplishments. A discussion followed regarding the Comments part of the agenda. Ms. Wilkerson gave an update on the Superintendent's Search and asked Board members for comments on the RFQ that will be sent. Information related to the search will be posted on the ETHS website as it becomes available. The timellne for the search was discussed. At 7:05 p.m., under Sections 2C(1), 2C(10), and 2C(21) of the Open Meetings Act, Ms. Colieton made a motion to close the meeting. Ms. Fleming seconded the motion. All members present voted aye: nays, none. At 8:10 p.m. the Board returned to open session. On roll call Mr. Friedman, Ms. Colieton, Ms. Fleming, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Ms. Lurie was absent. Mr. Friedman moved approval of the minutes of the regular meeting of 3uly 5, 2005, the Special meetings of June 30, 2005, 3uly 25, 2005 and August 8, 2005, and the Finance Meeting of August 10, 2005. Ms. Fleming seconded the motion. All members voted aye; nays, none. Motion approved. Written Communications were circulated. Dates for Finance Committee Meetings for 2005-06 The dates for the Finance Committee meetings were presented. They are generally on the first Wednesday of the month with some changes based on need and the school calendar. roe The following policies were presented: > Teacher Qualifications — 405 > Educational Support Personnel Qualifications — 407 > Grading and Promotion — 720-1 > ETHS Academy — 730-10 Mr. Friedman made the motion to remove Grading and Promotion from the agenda. Ms. Colleton seconded the motion. All members voted aye, nays, none. Motion carried. Dr. Alson explained that Teacher Qualifications and Educational Support Personnel Qualifications are required by law. NCLB law requires that districts set standards for teachers and teacher aides. The ETHS Academy policy was out of date and has been updated. Discussion Regardina Placement of Comments from the Public on the Aaenda Dr. Taggart presented options for the Board to consider regarding the placement of Comments from the Public on the agenda. The Board discussed the options. Ms. Hayman, Ms. Fleming, Ms. Colleton and Ms. Bums prefer to have the comments come between information and action Items. Mr. Friedman's preference is to have comments related to the agenda appear between Information and action and comments not related to a topic on the agenda appear at the end of the meeting. Ms. Wilkerson's preference is to leave them at the end of the agenda. Ms. Wilkerson and Dr. Alson will take this under consideration when they set future agendas. Consent Aaenda Ms. Fleming made the motion to approve the following Consent Agenda: a) Approval of Bills for July 1, 2005 through July 29, 2005, in the amount of two million, two hundred twenty-one thousand, four hundred seventy-eight dollars and thirty-four ($2,221,478.34) (List of bills approved is on file in the Business Office.) b) Treasurers Report for June and July, 2005 - c) Resolution Regarding Sale of Stock Be It Resolved that the School Treasurer, Jeffrey Taggart is hereby authorized to sell, assign and endorse for transfer, certificates representing stocks, bonds, or other securities now registered or hereafter registered In the name of Evanston Township High School District #202. 2 d) Approval of Agreement to Furnish Food Service to District 65, based on an anticipated participation rate of approximately 2,200 meals per day, the estimated revenue to be generated by this agreement Is $455,000. e) Approval of ED RED Membership 2005-06 and annual dues of $4,182.50. f) Approval of Loan Resolutions RESOLUTION TO TRANSFER FUNDS FROM OPERATIONS AND MAINTENANCE FUND TO EDUCATIONAL FUND WHEREAS, funds amounting to $1,000,000 are needed in the Educational Fund of School District Number 202, Cook County, Illinois to meet ordinary and necessary disbursements for salaries and other school purposes; and WHEREAS, such transfer to the Educational Fund is in anticipation of the taxes levied for the Educational Fund for the year 2004; and WHEREAS, the Board of Education estimates that $38,137,946 will be extended for the year 2004 by the County Clerk of Cook County for the Educational Fund; and WHEREAS, the Board of Education has issued no warrants in anticipation of the collection of taxes for the year 2004; and WHEREAS, the Board of Education has heretofore transferred $0.00 to the Educational Fund in anticipation of collection of taxes for the year 2004: NOW THEREFORE BE IT RESOLVED, by the Board of Education of School District 202, Cook County, Illinois that the School Treasurer be directed to transfer as a loan an amount not to exceed $1,000,000 from the Operations and Maintenance Fund in anticipation of taxes levied for the Educational Fund for the year 2004, and said School Treasurer be directed to repay such transfer to the Operations and Maintenance Fund as and when said School Treasurer receives 2004 tax collections from the County Treasurer. ,r +RESOLUTION TO TRANSFER FUNDS FROM WORKING CASK FUND TO EDUCATIONAL FUND WHEREAS, funds amounting to $3,000,000 are needed in the Educational Fund of School District Number 202, Cook County, Illinois to meet ordinary and necessary disbursements for salaries and other school purposes; and 3 WHEREAS, such transfer to the Educational Fund is in anticipation of the taxes levied for the Educational Fund for the year 2004; and WHEREAS, the Board of Education estimates that $38,137,946 will be extended for the year 2004 by the County Clerk of Cook County for the Educational Fund; and WHEREAS, the Board of Education has issued no warrants in anticipation of the collection of taxes for the year 2004; and WHEREAS, the Board of Education has heretofore transferred $0.00 to the Educational Fund in anticipation of collection of taxes for the year 2004: NOW THEREFORE BE IT RESOLVED, by the Board of Education of School District 202, Cook County, Illinois that the School Treasurer be directed to transfer as a loan an amount not to exceed $3,000,000 from the Working Cash Fund to the Educational Fund in anticipation of taxes levied for the Educational Fund for the year 2004, and said School Treasurer be directed to repay such transfer to the Working Cash Fund as and when said School Treasurer receives 2004 tax collections from the County Treasurer. g) Approval of Interest Transfer Resolution WHEREAS, the School Code of Illinois provides that moneys earned as interest from the investment of the Working Cash Fund shall be transferred to the Educational Fund, Transportation Fund, or the Operations and Maintenance Fund upon the authority of the school board by separate resolution directing the school treasurer to make such transfer; and WHEREAS, the Board of Education has determined that the earned interest shall be transferred to the Educational Fund of Evanston Township High School District #202 to meet ordinary and necessary disbursements for salaries and other school purposes; NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to transfer earned interest of $751.24 from the Working Cash Fund to the Educational Fund. h) Approval of Agreement for Lighting Retrofit Project to UghtSource Unlimited, of Schaumburg, Illinois, the lowest responsible bidder meeting specifications, In the amount of $67,387. 4 1) Personnel Professional5tah`- Certificated :- Appointments to Staff, Administrative (Interim) Appointments to Staff, Teaching > Change in Status — Educational ➢ Change in Status - Added Duties Extracurricular Stipends Overloads Floor Leaders Homebase Facilitators Other - National Board Certified Initiatives Stipends Professional Staff - Non -Certificated in Education Administrative - Appointment to Staff :- Administrative - Adjustment in Retirement Date Non-Certfrcated Staff - Teacher Aldes ➢ Adjustment In Salary ' Return to Staff — Teacher Aides Y Leave of Absence, Educational Classified Staff Resignations — Secretarial Other — Operations Custodian Memorandum of Agreement Retirement — Custodian > Resignation -- Custodian Adjustment In Salary — Special Staff Return to Staff — Special Staff Resignations — Special Staff Addendum Professional Staff — Certificated > Appointments, Extra -Curricular r Correction Classified Staff Re -appointment of a Secretary Mr. Friedman seconded the motion. On roll call Friedman, Colleton, Fleming, Bums, Hayman and Wilkerson voted aye; nays, none; Lurie absent. Motion approved. Succrintendent's Reoort The ETHS Student -Based Health Center received a $25,000 grant from the Visiting Nurse Association Foundation of Chicago to expand some of its healthcare services to students in District 65. ETHS received a Certificate of Iq Excellence in Financial Reporting Award from the Association of School Business 5 Officials International. The MSAN received a grant from the Spencer Foundation in the amount of $40,000 to work with students taking algebra, using the Agile Mind curriculum. Dr. Alson announced student and staff awards and honors and upcoming events. Pollina the Board Ms. Hayman enjoyed participating in Summer School graduation. Ms. Burns attended the July 18t' District 65 Board of Education meeting. They discussed the importance of holding Joint School Board meetings. She hopes that one will be held this year. Ms. Bums attended Summer School graduation. Ms. Fleming said that she finds this time of year, going back to school, very exciting. Mr. Friedman feels that Joint School Board meetings are very important. He and Ms. Wilkerson will be meeting with the District 65 School Board president and vice- president and with the Teachers' Council president and vice-president. He is also meeting with Ed Red and the Joint Legislative Task Force. Mr. Friedman has been asked to join Ed Red's executive board. Ms. Wilkerson gave an update on the superintendent's search. The Board of Education will issue a RFQ to search firms tomorrow. Updates will be posted on the ETi ZS website. Ms. Wilkerson would like to hear reports on collaboration between the two districts during the year. Comments from the Public There were no comments from the public. Adiournment At 8:55 p.m., there being no further business to come before the Board, Ms. Colleton moved and Mr. Friedman seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on September 12, 2005 in the Superintendent's office. N. September 7, 2005 A Finance Meeting of the Board of Education of Evanston Township High School was convened in the Superintendent's Office at 7:35 a.m. On roll call, :Lis. Wilkerson, Mr. Friedman, Ms. Colleton, Ms. Lurie, :Lis. Bums, Lis. Hayman and Nis. Fleming answered present. Dr. Allan Alson, Superintendent, Ms. Denise Martin, Assistant SuperintendentJPrineipal, Ms. Toya Campbell, Director of Human Resources, Dr. Laura Cooper, Assistant Superintendent for Curriculum and Instruction, fir. Steve Grbavac, Director of Operations and Purchasing, Mr. Gerald Lcibforth, Mr. David Futransky, Ms. Kim Engel and Ms. Kathy Mielils wc°re also present. This was the first meeting of the Board of Education since the passing of Jeff Taggart, Business Manager. Mr. Friedman praised Dr. Taggart for his leadership and asked for comments from others. Other Board members commented that he was a consummate educator, always calm, patient and even-tempered. He was a loving person who will be sorely missed. Retired Business Manager Gerald Leibforth has been asked to assume the role of Interim Business Manager during this difficult time. Preview Proiections for 2006-07 through 2010-2011 Don Weber and Steve Miller from PMA Financial Network, Inc. presented updated financial projections. These projections will help guide the Board discussions as they try to decide a course of action for budget control during 2005-06 and future years. During the presentation Mr. Friedman asked that we investigate whether the district could save money by using a state coop to purchase supplies. Mr. Grbavac stated that we have about 6-8 months of low cost gas left on our agreement. In the future we may need to spend $400,000-500,000 more on energy costs per year. Mr. Grbavac was asked to obtain projections of energy costs. It is likely that there will be increased expenses related to the Early Retirement Options. Mr. Leibforth and Ms. Campbell will work together to prepare some estimates for the consultants. Mr. Miller said that because of the action taken this year and the influx of funds on a one- time basis we are in much better financial condition than expected. Using the results of the audit PMA will update the projections taking into consideration the possible increase related to energy costs and the Early Retirement Options. After the revised projections the Board will discuss their options. Those options may include: > Find and make planned 2"d year cuts of S2.5 million A Make a smaller amount of reductions Defer reductions to the fall of 2006 for the FY 2008 budget. A discussion followed regarding the operation of a referendum. Following that discussion the consultants said that since the district has been very proactive they would advise us to proceed cautiously. They see no need to rush to the polls with a referendum. Board members asked about the impact that NCLB has on the budget. Dr. Alson responded that this year we must devote 534,000 to supplemental services for 34 of our lowest achieving /lowest income students. Unfortunately, not one local organization is on the state approved list to provide these services. In addition to the $34,000 the hidden cost in staff time is huge. New Business Ms. Wilkerson reported that since only three search firms responded to the RFQ there is no need for the Board to meet at 5:30 on September 12 to review proposals. All tirrns have agreed to meet with the Board on September 24`„. Mr. Friedman will do reference checks prior to September 24t' so that the Board will have all the information they need to make an informed decision. The Board heard the proposal from IASB during the summer. Their proposal will be considered with the other three firms. IASB will be given the opportunity to have another meeting with the Board. Ms. Colleton asked that a time be set aside for the Board to meet and discuss their goals and objectives related to the district and the next superintendent. Ms. Wilkerson asked that everyone come on September 12ei prepared to set that date. Dr. Alson informed the Board that last spring Mr. Grbavac was approached by two Evanstonians, Richard Newman and Robert Domain with a plan to generate energy through a wind farm in central Illinois. Dr. Alson explained that he feels this program should wait for the next superintendent. Following a discussion the Board directed Mr. Grbavac to proceed with investigating the wind turbines option for electrical power. Ms. Hayman would like to receive information related to recycling at ETHS. Recently Ms. Wilkerson met with TC President David Futransky. Teachers Council would like to have a dinner meeting in late October or November with the Board. At 9:10 a.m. Mr. Friedman moved that the Board adjourn to Executive Session under Section 2C(1) of the Open Meetings Act. The motion was seconded by Ms. Lurie and approved unanimously. The Board adjourned to closed session. At 9:15 a.m. the Board returned from closed session. Ms. Colleton moved approval of the following Personnel Agenda. Professional Staff— Certificated Appointment to Staff - Administrative Ms. Lurie seconded the motion. On role call the Board unanimously approved the Personnel Agenda. At 9:18 a.m., there being no further business to come before the Board, on a motion made by Ms. Wilkerson, seconded by Ms. Colleton, and unanimously approved by the rest of the Board, the meeting adjourned. Mary Wilkerson, President Gerald Leibforth, Secretary September 12, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Wilkerson presided and called the meeting to order. On roll call Mr. Friedman, Ms. Lurie, Ms. Fleming, Ms. Bums, Ms. Hayman and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Mr. Leibforth, Interim Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Director of Human Resources, and Ms. Engel, recording secretary, were also present. Ms. Colleton arrived at 6:40 p.m. New Business The Board agreed to meet on September 24, 2005 to discuss the Board's goals and values. They will prepare questions to ask the superintendent search consultants during interviews on September 24t'. The Board discussed the process for the superintendent's search. A memo from Toni Fisher, Director of Food Service, detailing steps taken to provide healthy food choices was shared with the Board. Dr. Alson Informed the Board that the Booster Club has asked if the Board would be receptive to their raising funds targeted to help replace the stipends that were eliminated from the budget. The Boosters indicated that they would raise one- third of the funds and the remaining two-thirds could come from a participation fee charged to students. The Board would like to review such a proposal when it is prepared In detail. At 7:10 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Fleming made a motion to close the meeting. Ms. Hayman seconded the motion. All members present voted aye: nays, none. At 8:05 p.m. the Board returned to open session. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Ms. Hayman and Ms. Wilkerson answered present. Ms. Bums was absent. Dr. Alson began by making some comments about the passing of Dr. Taggart. This is a very difficult evening as we are mourning our recently deceased Business Manager, Dr. Jeffrey Taggart. Jeff has sat by my side for over fifteen years He was a man ofgreat Integrity, wisdom and passion. He had a passion for serving kids and was always there for the students who needed extra help. He served ETHS as a teacher, department chair, and founder of the STAE program, administrator and finally Business Manager. Even as Business manager he was always thinking about children. He will be missed both personally and professionally. My heartfelt condolences go to his family. Mr. Friedman attended the service for Dr. Taggart and was moved by the comments of Dr. Alson and Dr. Taggart's children. As he worked with Jeff he found him always to be accommodating and a man of enormous integrity. He will be missed. He stated that we are grateful that Mr. Leibforth Is able to assist us. Ms. Colleton knew Dr. Taggart for the longest time. She first met him when one of her children was in the Si'AE program. Dr. Taggart also helped her son with his SAT tests. He was a wonderful man, loved by many and he will be greatly missed. Ms. Lurie said that he was a true friend and really cared about the community (even though he lived in Buffalo Grove). He was the consummate educator and spent a great deal of time educating the Board on school finance. Ms. Fleming said that Dr. Taggart was very welcoming to her and gave her the Impression that no question was too small to be asked. He was the quintessential professional. Ms. Fleming felt she didn't have enough time to ask all the questions she would have liked to ask him. Ms. Wilkerson said that because Dr. Taggart sat to her left at Finance meetings for the past six years, the meeting this week was very difficult. He had the ability to put complicated financial matters in layman`s terms. She thanked Mr. Leibforth for coming back to help us through this difficult time. Dr. Alson said that for legal reasons he had to act very fast in appointing Mr. Leibforth as the Interim Business Manager. We are very fortunate that he was willing and able to do so. Oath of Office Mr. Leibforth administered the oath of office to Daniel Esrig, who will be the student Board of Education member for the 2005-06 school year. Board members welcomed Dan to the Board and stated that they look forward to his contributions and to him bringing student concerns to their attention. Ms. Lurie moved approval of the minutes of the regular meeting of August 15, 2005, the Finance meeting of September 7, 2005. Ms. Hayman seconded the motion. All members voted aye; nays, none. Motion approved. There were no written communications. Evaluation — Mixed Level Classes Judith Levinson, Director of Testing/Research.. gave the report. The administration, Board, and department chairs wanted to study the effectiveness of mixed -level (regular -honors level classes). Mixed -level Biology, Humanities, H, 2 US History, American Studies, and selected Global Studies courses were studied during 2004-05. There were several reasons for instituting mixed -level classes. For some teachers and administrators, the intent was for all students to have the same intellectual experiences; for others they are a means of encouraging more students to take honors -level courses. Despite agreement on some general purposes, there is variation in implementation of mixed -level classes as well as in course expectations, instructional strategies, and grading systems within and between departments. Mixed -level courses are more racially diverse than level 1, level 2, or honors -level classes. Classes are generally two-thirds White students, one-third Black/Hispanic/Muldracial students. Overall, students and teachers are satisfied with mixed -level classes. Students show good gains on the EXPLORE to the PLAN tests. The percentage of A and B grades Is lower than honors -only classes but better than level 2 classes. The majority of students in mixed -level classes go on to take subsequent honors classes and do well in them. Other conclusions Include: • The study raises questions of purpose about these classes and the different meaning of different levels of Instruction. • The majority of students in mixed -level classes subsequently take subsequent honors classes and do well. However, content and instruction needs to be studied to ensure that all students make comparable academic gains. • Since mixed -level classes are an additional level between regular and honors, we need to be honest with parents and students when it comes to discussions about placement. • Teachers and counselors may need professional development to better understand mixed -level classes and to differentiate instruction In these classes and ensure comparable rigor to honor -only classes. In addition, both teachers and counselors need to be more vigilant In letting students know they can switch levels and how they do so. Board questions focused on placement in mixed -level classes (placement Is deliberate, not random); whether there should be consistency among departments of how these courses are taught, expectations, etc.; why only 60°/a of the teachers surveyed responded; whether more STAE-potential students could be accommodated by mixed -level courses (STAE supports kids In honors 3 courses); is rigor in honors -only courses different than honors in mixed -level courses? (Possibly, although students seem to perceive that expectations for honors credit are the same for mixed- and honors -only courses); mixed -level classes provide an additional level between level 2 and honors); are students of color clustered in mixed -level courses as they are in honors -only courses (no); and number of mixed -level vs. honors -only courses (the number of mixed -level courses is growing, especially in biology). Ms. Wilkerson suggested that prior to next year we act on the recommendations. No Child Left Behind Supplemental Educational Services Dr. Levinson and Ms. Madden presented the report. For the third consecutive year, ETHS did not make Adequate Yearly Progress (AYP) on the Prairie State Examination (although there were gains overall). Consequently, we must offer free tutoring In the areas of reading, math, and language arts to children of low- income families through state -approved tutoring programs, not through ETHS. The supplemental services must be paid with 20% of our Title T funds (i.e., $33,950). Because of the NCLB federal formula, only 35 of our lowest -achieving juniors can be served, each will receive services in the amount of $970. None of the state -approved providers are based in Evanston (local providers did not apply for approval). Dr. Aison is disappointed that no local organization applied for the status and we must now offer services that are not under our scrutny. Board questions dealt with how the state monitors the approved providers; cut- off scores for "meets standards" on the PSAE (47.5% this year); cumulative effect of NCLB on teacher morale; (The Board and Dr. Alson clearly stated their support of teachers in their efforts to help students succeed on the Prairie State and yet not lose their autonomy in how to teach their lessons.); 4th-year sanctions for not making AYP (possibly corrective action by the state); and disappointment In the state for not opting out of NCLB. Comments from the Public Phillip Jackson, The Black Star Project, made comments about the achievement gap. Shannah Trailor asked questions about the achievement gap. TC President David Futransky said that he recently met with Ms. Wilkerson to discuss issues of mutual concern and hopes the meetings will continue. Mr. Judith Treadway ` expressed condolences for the loss of Jeff Taggart; stated that the NAACP will be providing relief for victims of Hurricane Katrina; she thanked the Board for moving Comments from the Public up on the agenda. Bud4et Hearin4 4 Ms. Wilkerson called the hearing for the 2005-06 Budget for Evanston Township High School to order. Mr. Leibforth said that this has been a very difficult week. He had to jump Into tasks that needed to be completed, while grieving for Jeff. He said that Jeff Taggart was a loving person, a man of great integrity, and a professional who was regarded as an outstanding Business Manager. Mr. Leibforth had great confidence as he worked with Dr. Taggart during his transition to Business Manager and Jeff far exceeded his expectations. Jeff was well organized and left a good paper trail to follow and a good competent staff. While it will not be business as usual, they are a good, functioning group, and things are not failing apart. Mr. Leibforth said that he would give 100% because he wants to see Jeffs legacy continue. Ms. Colleton made the motion to accept the Notice of Publication of the budget hearing. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Mr. Leibforth presented the final budget which is not very different from the one presented on July 5. This year's budget of approximately $60.1 million dollars is not balanced. We are scheduled to spend $776,339 more than we will receive. However, the deficit of $571,401 in the IMRF Fund is directly attributable to the planned IMRF balance reductions, which were created, by the levy reduction in levy year 2003. The IMRF Levy will return to normal levels for 2004 and 2005. This deficit is considerably smaller that was projected last fall. This change is attributed to several factors: $2.25 million In budget cuts were made last year; approximately $900,000 In unanticipated, one-time, income was received; higher Interest rates that will positively Impact the district's return on investments and next year's tax -cap level; and approximatel$500,000 of unspent funds from last year's budget due to the diligence of the entire staff. Mr. Leibforth said that it is commendable that Dr. Taggart was able to achieve this near balanced budget during these difficult financial times. Dr. Alson said that at the September 7`h Finance meeting, the Board heard five- year financial projections. Following the final audit the Board will consider options. Ms. Wilkerson asked if there were additional comments or Auestions from the Board. There were none. ` Ms. Wilkerson asked if there were any comments from the public related to the Budget. There were none. Ms. Wilkerson declared the hearing adjourned. 5 M Ms. Lurie moved approval of the following policies: Teacher Qualifications -- 405 Educational Support Personnel Qualifications — 407 ETHS Academy — 730-10 Ms. Fleming seconded the motion. All members present voted bye; nays, none. Motion carried. Consent Aaenda Mr. Friedman made the motion to add an IMRF Resolution to the consent agenda. Ms. Colleton seconded the motion. All members voted aye; nays, none. Ms. Fleming made the motion to approve the following Consent Agenda: a) Approval of Bills for the period of August 12, 2005 through August 26, 2005, in the amount four hundred fifty-five thousand, eight hundred ninety-one dollars and seventy-four ($455,891.74) (List of bills approved Is on file in the Business Office.) b) Approval of Recognition of Public Schools c) Approval to Award Contract for Physical Education School Towel Service to National School Towel Service of Evanston, IL the lowest responsible bidder meeting specifications In a total bid of $24,000 for the first year and $25,000 for the second year. d) Approval of Budget Amendments FY05 e) Personnel Professlonal Staff - Certificated > Appointments to Staff - Teaching and Sub Cadre > Appointments to Staff - Intern > Change in Status — Educational > Change in Status - Added Duties (Athletic Stipends, Extra -Curricular Stipends, Overloads, Staff Developer, Homebase Facilitators) > Adjustments > Maternity Leave -- Teaching Classified Staff - > Appointment to Staff - Food Service Appointment to Staff - Special Staff > Staff Adjustments — Special Staff > Appointments to Staff - Department of Safety Addendum Professional Staff — Certificated > Change in Status — Educational Change in Status — Added Duties Maternity Leave — Teaching 2 Classified Staff Resignation, Special Staff Appointment to Staff, Safety f) Resolution — Appointment of IMRF Authorized Agent Ms. Colleton seconded the motion. On roll call Friedman, Colleton, Lurie, Fleming, Hayman and Wilkerson voted aye; nays, none; Bums absent. Motion approved. Suoerintendent's Report This Friday and Saturday ETHS will host the first meeting of the "Technology - Mediated Study of Closing the Achievement Gap In 1 Algebra." This projected was funded by the Spencer Foundation and brings together Uri Treisman and others from the University of Texas's Dana Center for mathematics, representatives of AgileMind, and teachers and administrators from IETiS, District 65 and other MSAN districts. The Highland Garden Club donated a 1,000 pound boulder placed at the entrance of the Nature Center. Other faculty and staff awards and honors were mentioned as well as upcoming events. Pollino the Board Ms. Hayman was pleased with the size of the crowd at the football game. Daniel Esrig thanked the Board for the opportunity to serve as a Student Board Member. He said that students have expressed concern about class size and the reduction of teachers. Ms. Lurie and Ms. Colleton welcomed Daniel to the Board. Mr. Friedman advised that the School Improvement Team committee broke into subgroups to decide on issues/projects for the year. Adioumment At 10:20 p.m., there being no further business to come before the Board, Mr. Friedman moved and Ms. Fleming seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next meeting will begin at 6:30 p.m. on September 26, 2005 In the Superintendent's office. 7 September 24, 2005 Special Meeting At 9:20 a.m. Ms. Wilkerson called the meeting to order. On roll call Friedman, Colleton, Lurie, Fleming, Bums, Hayman and Wilkerson answered present. Toya Campbell, Director of Human Resources and Kim Engel, recording secretary, were also present. Bickert Grouv Dr. Donald Gossett and Dr. Debra Hill presented the proposal from the Bickert Group to conduct the search for the next ETHS superintendent. They proposed using a multi -phased search for outstanding candidates for the position and reviewed how they would proceed with the search. Dr. Gossett would lead the search. Rav and Associates Dr. Gary Ray, Dr. William Newman and Dr. Donald Kussmaul presented the process that Ray and Associates would follow for the search for the next superintendent. Dr. Ray would lead the search. They also offered to conduct a Board/Superintendent assessment after the superintendent is hired. Hazard, Youno. Attea & Associates Dr. Gerald Chapman and Dr. David Smith would lead the search for Hazard, Young, Attea & Associates. They outlined how they would handle the different aspects of the search. Board members asked pertinent questions of each search firm. A Board discussion followed the presentations. The Board was in agreement that they would ask Ray and Associates to conduct the search. This will be announced at the Board meeting on September 26, 2005. The Board briefly discussed the attributes that the new superintendent should possess. At 4:00 p.m., there being no further business to come before the Board, Mr. Friedman moved and Ms. Hayman seconded a motion to adjourn. The next meeting will begin at 6:30 p.m on Septembec 2-6, 2005 In the $jjperintendent's office. All members present voted aye; nays, none. Meeting adjourned. September 26, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. In the Superintendent's Office. Ms. Wilkerson presided and called the meeting to order. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Mr. Leibforth, Interim Business Manager, Ms. Martin, Assistant Superintendent/Principal, Dr. Cooper, Assistant Superintendent, Ms. Campbell, Director of Human Resources, and Ms. Engel, recording secretary, were also present. New Business Ms. Wilkerson informed the Board that the MInority Student Achievement Network is looking for a Board member from each district to attend the upcoming MSAN Teacher Conference in Cleveland, Ohio. Ms. Burns will try to attend the meeting. At tonight's meeting Ms. Wilkerson will announce the approval of the firm hired to coordinate the search for the superintendent. Board members were asked to bring to the October 2" d Finance meeting their list of constituent groups that should meet with the search firm. Mr. Friedman read a letter he received from an Evanston resident regarding salaries for some ETHS administrators. Dr. Alson and Mr. Leibforth will develop a response. Ms. Wilkerson has been contacted by an Evanston resident about the possibility of using wind turbine to generate electricity at ETHS. She told him that Mr. Grbavac is Investigating the matter. At 7:10 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Fleming seconded the motion. All members present voted aye: nays, none. At 7:55 p.m. the Board returned to open session. On roil call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Mr. Esrig, Ms. Hayman and Ms. Wilkerson answered present. Ms. Burns arrived at 8:00 p.m. " Ms. Fleming moved approval of the minutes of the regular meeting of September- 12, 2005, as corrected. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion approved. Written communications were circulated. Foundation Meetinq A meeting of the ETHS Foundation was held. Budoet Proiections Mr. Lelbforth reported some changes to the budget projection(s) based on adjusted energy costs and additional funds received. Mr. Stephen Miller from PMA Financial Network presented a report to the Board on the current projections. Due mainly to the reductions made for FY06 and larger than expected taxes we ended the year In a better financial condition than budgeted. PMA provided information that incorporates budget reductions In 2006-07 of $250,000 to $1,000,000 in inarements of $250,000. It was recommended that budget options for the next few years be developed during October. Mr. Miller commended ETHS for the process that was begun last year, because of those reductions we are in much better financial condition that anticipated. Pr000sal to Rename the ETHS College Fund In recognition of his commitment to students and ETHS and his exemplary performance on behalf of the entire ETHS community, Dr. Alson and the administration proposed renaming the "ETHS College Fund" the "Jeffrey Taggart ETHS College Fund." Dr. Alson also stated that in honor and with respect for Jeff, the ETHS insurance broker notified us that they intend to donate approximately $2,000 to the "Jeffrey Taggart ETHS College Fund." Dr. Taggart's family will be invited to the next Board meeting when this name change will be an action item. Beoort on Summer Curriculum and School ImorovementPrgs Dr. Cooper reported that 130 teachers were involved in 17 projects that directly or indirectly addressed the goal of improving student achievement, particularly the achievement of African American and Latina students. The total cost of the projects was $40,965. In addition, funds In the amount of $20,503 were used for two training sessions for Standards Leaders on Implementing Professional Learning Communities, two days for teachers in the Studying Successful Teaching course, a component of our Induction Program, teacher training for MAP software, and teacher training for READ 180. Ginny Ayers and Jasmin Hislop reported on the Technology Apprentice Course, a summer "boot camp" for incoming freshmen who were scheduled for Humanities Enriched or Bilingual Programs this fall. This was a highly successful program that was relatively low-cost because the staff members who taught the course are 12-month employees. 2 Test Preo for Credit Ms. Madden reported on Test Prep for Credit, designed to help students who are on the cusp of meeting standards on the Prairie State Exam. This is a joint project between ETHS and Kaplan Leaming Systems. Kaplan will provide the materials, training, and follow-up to ensure that ETHS teachers become knowledgeable in all areas of the PSAE and ACT. Test preparation will be offered to second semester juniors who meet the established criteria. Ms. Madden recommended that the course receive 1 elective credit. Board members discussed the cost of the course the profile of targeted students and the array of test -prep services ETHS offers. Grading and Promotion Policv This policy is intended to set explicit guidelines for student promotion from grade to grade. Specifically, this policy will require that students accrue twelve credits per year (equaling the six required courses per year) to be promoted to the next grade. Mary Wilkerson believes we should be specific about what subjects the credits should be earned in to focus on knowledge gained, not just credits earned. Dr. Alson suggested drafting the specifics in a set of procedures, rather than the policy. Board members also discussed allowing for extenuating circumstances; the number of students who are behind In credits and the process involved in notifying students and parents about credit checks. Mr. Leibforth commented on the Institutional history related to grading and promotion policy. He explained the impact this has on Institutional statistics such as dropout rates and enrollment projections. He feels this is an Important policy to be implemented but cautioned the Board that this should not be frequently changed. Comments from the Public - There were no comments from the public. Aooroval of the 2005-06 Budoet Dr. Alson commented that this was Dr. Taggart's budget and he labored all last year to develop. Tough decisions were made and the budget was almost finished when Dr. Taggart passed away. Dr. Alson stated that we are deeply thankful that Jerry Leibforth was able to complete the budget. Ms. Colleton made the motion that the Board accept the 2005-06 Budget as presented dn'the'Schooi District Budget Form that was reviewed by the Board at. the September 12 Board meeting. Mr. Friedman seconded the motion. On roil call Friedman, Colleton, Lurie, Fleming, Burns, Hayman and Wilkerson voted aye; nays, none. Motion carried. 3 AvQroval of Park School Budget Mr. Friedman made the motion to accept the Park School Budget. Ms. Colleton seconded the motion. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, and Ms. Hayman voted aye; nays, none; Ms. Wilkerson and Ms. Bums were not present. Motion carried. ADoroval of Search Firm to Conduct Superintendent's Search This item was removed from the action agenda. ,Administrative Health Benefit Ms. Lurie moved that the Administrative Health Benefit package be added to the agenda. Ms. Colleton seconded the motion. Mr. Lurie moved that the Board approve the administrative health benefit package as previously discussed. Ms. Colleton seconded the motion. On roll call Friedman, Colleton, Lurie and Wilkerson voted aye; Bums, nay; Fleming and Hayman abstained. Motion carried. _ConsentAyenda Ms. Colleton made the motion to approve the following Consent Agenda: a) Approval of Bills For the period of September 2, 2005 through September 16, 2005, in the amount one million, two hundred twelve thousand, five hundred ninety-eight dollars and thirteen cents ($1,212,598.13) (List of bills approved is on file in the Business Office.) b) Acceptance of Treasurer's Report for August c) Personnel Professional Staff — Certificated Change in Status — Educational ➢ Change in Status — Added Duties ➢ Matemity Leave — Teaching ➢ Suspension Without Pay — Teaching Classified Stiff ➢ Retirement — Secretarial ➢ Appointments to Staff — Food Service ➢ Appointments to Staff — Special Staff Addendum Professional Staff — Ce&frcated ➢ Correction in Salary Non -Certificated Staff D Appointments to Staff — Teacher Aide 4 Ms. Lurie seconded the motion. On roll call Friedman, Colleton, Lurie, Fleming, Bums, Hayman and Wilkerson voted aye; nays, none. Motion approved. Superintendent's Reoort On a sad note Dr. Alson reported that Safety Staff member, Wes Calamese passed away suddenly on September 22. Mr. Calamese began working at ETHS In 1998 as a part-time Evening Safety Monitor and became the full-time Lead Evening Supervisor in 2002. He also worked full time at Haven Middle School as a Special Education teacher assistant. Wes worked for many years In youth outreach counseling for the Evanston Police Department and served as a coach in the FAAM basketball league for many years. Dr. Alson named the National Merit and National Achievement semifinalists. ETHS students and staff have collected over $1800 for Hurricane Katrina victims and the Community Service Club and Student Council have raised over $1400. He also announced upcoming events. Pollina the Board Ms. Colleton asked for a report on the visit by Uri Treisman. Dr. Cooper stated that math teachers Aurella Milam, Margaret Petrof and Rich Kaplan gave an outstanding presentation. The workshop was very well received. Ms. Lurie read an Interesting article in the Roundtable about the history of our building. Ms. Fleming stated that she abstained from the vote related to administrative health benefit because she understood it was an issue decided prior to her taking office. She thought it was great that students helped with evacuees who came to ETHS. Dan Esrig thanked the two student council members who attended the meeting. Ms. Wilkerson said that the Board values student input and pointed out that in the past their comments at a Board meeting influenced the Board on how they voted. Ms. Burns welcomed Dan to the Hoard and said she looks forward to his Input. She also welcomed everyone else to the new school year. Board President Mary Wilkerson stated that the Board interviewed four search firms for the superintendent's search and selected Ray and Associates, based In Cedar Rapids, Iowa. The Board will meet with Ray and Associates on Sunday, October 2" d to discuss the timetable and begin the process for receiving input from the Evanston community related to characteristics desired in the next superintendent. The process will be published as soon as it Is available and will be posted on the website. 5 Adjournment At 10:20 p.m., there being no further business to come before the Board, Ms. Coileton moved and Ms. Lurie seconded a motion to adjourn. The motion was unanimously approved. Meeting adjoumed. The next meeting will begin at 6:30 p.m. on October 17, 2005 in the Superintendent's office. 0 October 2, 2005 Special Meeting At 1:05 p.m. Ms. Wilkerson called the meeting to order. On roll call Friedman, Lurie, Fleming, Burns, Hayman and Wilkerson answered present. Mm Engel, recording secretary, Bill Newman and Gary Ray from Ray and Associates were also present. The purpose of the meeting was to develop the timeline for the search for the superintendent. Ray and Associates presented two timellnes, and discussed the pros and cons for each. The Board decided to use the timeline that would have the superintendent hired by February 2006. Furthermore they decided to hold the meetings with the stakeholders on October 18t`. Board members were asked to develop a list of groups that Ray and Associates will meet with to develop the profile for the superintendent. On October 24, 2005 Ray and Associates will meet with the Board in an open meeting to review the results of the survey and finalize the profile. A final timeline will be prepared and sent to the district by October 3`d. The Board will finalize information at the October 5 Finance meeting and Issue invitations to the groups immediately. At 3:15 p.m., there being no further business to come before the Board, Mr. Friedman moved and Ms. Hayman seconded a motion to adjourn. All members present voted aye; nays, none. Meeting adjourned. October 5, 2005 A Finance Meeting of the Board of Education of Evanston Township High School was convened in the Superintendent's Office at 7:30 a.m. On roll call, Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Dr. Allan Alson, Superintendent; Mr. Jerry Leibforth Interim Business Manager; Ms. Denise Martin, Assistant Superintendent/Principal; Ms. Toya Campbell, Director of Human Resources; Dr. Laura Cooper, Assistant Superintendent; David Futransky, TC representative; and Art Ncw man and Robert King were also present. TIF Development Pronosal Mr. King appeared before the Board to ask for support on a proposed condominium/commercial development at 1881 Oak Street. At the end of the presentation Dr. Alson indicated that the Board has never taken a position on private development. Administrative Salary Letter Dr. AIson and Mr. Leibforth presented a letter written in response to an inquiry from a citizen. The letter to be signed by Mary Wilkerson and Ross Friedman will be sent soon. SB27 Pension Lcuislation Mr. Leibforth stated that he understands that TRS has adopted rules to implement S1327, the pension legislation related to Early Retirement Option (ERO) and end of career salary. He summarized for the Board the major rules that will/may affect ETHS if these rules are adopted. ProiectionsBudeet 2006-07 Mr. Leibforth reported that based on the level of budget reductions made last year and the fact that our 2004-05 budget was under -spent our financial situation has improved. At this point the Board has the option of doing nothing right now or making some reductions in the range of S250,000-S500,000. Dr. Alson noted that we received S380,000 from new property taxes that was not expected. Mr. Leibforth will meet with Mr. Stafford at the city to try to get a more realistic idea of the amount of new property taxes that we will receive in the future. The staff was commended for monitoring spending last year, which resulted in the under -spent budget. _ F Dr. Alson recommended that some budget cuts be made this year rather than asking the next superintendent to make cuts in his/her first year. The Board was in agreement that some cuts should be made. Preliminary plans will be presented by January 2006. Superintendent's Search The Board discussed the constituents groups that the search firm will meet with on October 18'h and how the meeting should be advertised. Comments from the Public — There were no comments from the public At 8:50 am. Ms. Fleming made the motion to move to Closed Session to discuss 2C(1). Ms. Hayman seconded the motion, the motion was unanimously approved. At 9:15 am., there being no further business to come before the Board, on a motion made by Ms. Bums, seconded by Ms. Hayman, and unanimously approved by the Board members present, the meeting adjourned. Mary Wilkerson, president Gerald Leibforth, Secretary 2 RECEIVED CITY CLERK NOV _ 2005 EVANSTON, I L October 17, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Wilkerson presided and called the meeting to order. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Mr. Leibforth, interim Business Manager, Ms. Martin, Assistant Superintendent/Principal, Ms. Campbell, Director of Human Resources, and Ms. Engel, recording secretary, were also present. New Business Board members and administrators were asked to send any topics they would like to discuss at the meeting with TC on November 7`'. Dr. Alson Informed the Board about the dancing contest at the Pep Rally. Board members all received information related to the Black Star. Safety matters were discussed. Board members asked that they be informed whenever something happens at school that they might gets calls about. Evacuation of wheelchair bound students was also discussed. Dr. Alson and Mr. Logan have met with a student about this and matters have been addressed. Some Board members were uncomfortable with parts of YAMO and asked the superintendent to discuss this with the directors. At 7:30 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Hayman made a motion to close the meeting. Mr. Friedman seconded the motion. All members present voted aye: nays, none. At 7:50 p.m. the Board returned to open session. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Mr. Esrig, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Mr. Friedman moved approval of the minutes of the regular meeting of September 26, 2005; the special meetings of September 24, 2005 and October 2, 2005 and the Finance meeting of October 5, 2005. Ms. Fleming seconded the motion. All members present voted aye; nays, none. Motion approved. Written communications were circulated. Ooenina School Report Mr. Julian presented theOp6ning School Report. There'was an increase in • enrollment to 3164. This Is 79 more students than were projected. Enrollment In the Academy shows an Increase in numbers from 71 to 100. The movement of students from SIT accounts for the increase. The number of students attending non-public schools has increased to 280 from 211. Most of this increase is attributed to a rise In non-public students attending Loyola Academy. Because of this large increase Loyola is verifying the numbers. Board questions related to the decrease in the number of students in CAP. Dr. Alson explained that the decrease was due to limiting enrollment to only students who are eligible for the program. It may mean that we have fewer students from the West Indies. Academic Achievement Report Dr. Levinson presented the Academic Achievement Report. Key points include: • Students at ETHS continue to score higher on the ACT than the state and nation. • Overail, EXPLORE scores for the total incoming freshman group are lower than four years ago • Students' PLAN scores dropped slightly for the total group and In particular, for Latino and Black students, white scores remained stable • Longitudinal analyses of student performance over time indicate all students as well as students in ethnic subgroups show progress from eighth grade to tenth grade, and from tenth grade through 11/12ffi grade, the gains from EXPLORE to PLAN are better than the national group In English, math, and reading, the largest gains are for math and reading • The percentage of students achieving a " Y or better on the AP exams continues to be high (77%) even as the number of participants has increased. Board comments dealt with the higher ACT scores of students taking a core curriculum, coordinated efforts with District 65 to address drops in EXPLORE scores (K-12 standards alignment, literacy workshops for middle and high school teachers, improved alignment of the math curriculum) and whether scores on the ISAT are correlated with the EXPLORE and other ACT -based tests. Mr. Friedman would like to have a joint board meeting with District 65 to discuss mutual achievement issues. Renamina the ETHS College Fund Dr. Taggart's family arrived and this item was moved up on the agenda. Dr. Alson said that this is a bittersweet item. Jeff Taggart made an enormous difference in our school. He was a phenomenal colleague and has left a significant void in our lives. In recognition of his commitment to students and ETHS and his exemplary performance on behalf of the entire ETHS school • cotoniunity, it is proposcd that the ETHS College Fund should be renamed the Dr. Jeffrey Taggart ETHS College Fund. The Dr. Jeffrey Taggart ETHS College Fund will continue to provide scholarships for our students. In honor of Jefrs work, the criteria used to choose scholarship recipients would now include: for a student who has taken increasingly challenging coursework and who has K demonstrated increased measures of academic performance over the students ETHS high school career. Mrs. Taggart stated that this is a most appropriate honor for the family and Jeff, to lend his name to something about which he felt so strongly. There was a break for a reception. The meeting resumed at 9:20 p.m. Dr. Alson announced that Mr. and firs. Mullins made the first donation to the Dr. Jeffrey Taggart ETHS College Fund in the amount of $1,000. Mr. Friedman made the motion to approve renaming the ETHS College Fund the Dr. Jeffrey Taggart ETHS College Fund. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. School Report Card The School Report Card was presented by Dr. Levinson. Mr. Friedman made a motion to move the acceptance of the School Report Card to the Action agenda. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Mr. Friedman moved that the Board accept the School Report Card. Ms. Fleming seconded the motion. All members present voted aye; nays, none. Motion carried. Comments from the Public Evelina Bonnet, parent of an ETHS junior, expressed concern that she feels her child's rights have been violated and about race relations at ETHS. Ms. Colleton made the motion that sometime In the near future the Board review the matter of administrative benefits. Ms. Fleming seconded the motion. Colleton, Fleming, Hayman and Burns voted aye; Friedman, Lurie and Wilkerson voted nay. Motion carried. The Board discussed whether this should be an open or closed session item and at which Board meeting it should be discussed. Ms. Fleming moved that this topic be on the agenda for the October 24 h Special Board meeting. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Test Prep for Credit Vs. Colleton moved that the Board approve Test Preparation course (1 elective credit). Ms. Hayman seconded the motion. All members present voted aye; nays, none. Motion carried. 3 Policy: Gradina and Promotion — 720-1 Ms. Lurie made the motion that the Board approve the Grading and Promotion — 720-1 policy. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Contract for Search Firm to Conduct Superintendent's Search Ms. Colleton made the motion to approve the contract to hire Ray and Associates of Cedar Rapids, Iowa, for a base fee of $15,000 to conduct the search for the next superintendent. Ms. Fleming seconded the motion. On roll call, Friedman, Colleton, Lurie, Fleming, Burns, Hayman and Wilkerson voted aye; nays, none. Motion carried. Consent Aaenda Ms. Colleton made the motion to approve the following Consent Agenda: a) Approval of Bills for the period of September 23, 2005 through September 30, 2005, in the amount one million, one hundred twenty-six thousand, seven hundred twenty-eight dollars and ninety-three cents ($1,126,728.93) (List of bills approved is on file in the Business Office.) b) Acceptance of Treasurer's Report for September c) Approval to award contract for Nature Center Project to McGinty Brothers, Inc. of Long Grove, Illinois, the lowest responsible bidder meeting specifications, in the amount of $18,299. d) Approval to award contract for the Practice Field Improvement to Cooling Landscaping, of Cherry Valley, Illinois, the lowest responsible bidder meeting specifications, in the amount of $87,800. e) Personnel Professional Staff, Certificated • Appointment to Staff — Sub Cadre • Change in Status — Added Duties, Extra -Curricular & Overloads • Adjustment — Department Chair Professional5taff, Non -Certificated in Education Retirements — Administrative Classified Raff • Appointment to Staff — Secretarial • Adjustment - Secretarial • Retirement -- Secretarial • Termination — Food Service • Appoinu ent to Staff - Study Mall Specialist 4 Mr. Friedman seconded the motion. On roll tali Friedman, Colleton, Lurie, Fleming, Burns, Hayman and Wilkerson voted aye; nays, none. Motion approved. Superintendent's Report Dr. Alson reported that two seniors received writing awards from the National Council of Teachers of English. Two other seniors have been selected as Scholars in this year's National Hispanic Recognition program. Pollina the Board Ms. Hayman enjoyed YAMO and found Facing History very interesting. Ms. Bums attended an Ed Red meeting and reported on a discussion regarding sexuality in public education. She also attended a Benefits Committee meeting. There will be an increase in premiums this year because we experienced a lot of claims last year. She will attend the meeting for Board members at the Minority Student Achievement Network Teachers Conference. Ms. Hayman, Ms. Wilkerson and Ms. Burns attended the NAACP Banquet. Mr. Esrig said that students have been encouraged to attend a meeting with Ray and Associates. Ms. Fleming and Mr. Friedman attended the School Improvement Team meeting. Ms. Lurie hopes that many people will meet with Ray and Associates. Ms. Colleton enjoyed YAMO. She expressed concern regarding an insert that a parent group put in the program asking parents to get involved in reinstating cuts made in the theater program. Dr. Alson stated that some items mentioned in the insert were not completely accurate. Some cuts in the Theater Department were not made because of budget; they were made based on a lower enrollment. Dr. Alson has met with the parents and encouraged them to raise money with the understanding that the school would decide how to spend the funds raised. Mr. Freidman attended meetings of the School Improvement Team and the Joint Legislative Task Force. The Joint Legislative Task Force will focus on areas where financial success can be made. Ms. Wilkerson thoroughly enjoyed YAMO. She asked the advisors to be sensitive to any groups of people. She thanked the executive director, Mr. Jackson, of the STAR Project for sending material. The material will be reviewed to see if any of it can be used at ETHS. Adjournment At 10:00 p.m., there being no further business to come before the Board, Ms. Fleming moved and Mr. Friedman seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next regular meeting will begin at 6:30 p.m. on November 7, 2005 in the Superintendent's office. October 24, 2005 Special Meeting At 6:40 p.m. Ms. Wilkerson called the Special Meeting of the Evanston Township High School Board of Education to order in N-112 of the high school. On roll call Colleton, Friedman, Lurie, Fleming, Esrig, Burns, Hayrnan, and Wilkerson answered present. Toya Campbell, Director of Human Resources, Jennifer Glick, recording secretary, and William Newman and Dennis Conti from Ray and Associates were also present. Mr. Newman handed out a report on the results of meetings with the various constituent groups of the school community and the surveys completed, and then explained the details. Mr. Conti discussed the Superintendent's Profile. Ms. Wilkerson thanked everyone who had participated. The following people, including teachers and community members, spoke: David Futransky, Sean Denney, Lawrence Ware, Lisa Oberman, Rich Kaplan, Martin Levine, David Wantowski and Michael Curry. There was some discussion by the Board on involvement in the search process by representatives of groups other than the Board. Ms. Wilkerson said that this is a decision that can be made later, and most Board members felt that they did not have sufficient information to make such a decision at this time. Mr. Newman and Mr. Conti responded to the comments and answered questions. At 8:40 p.m. there was a ten-minute recess. The meeting resumed at 8:50 p.m. with a discussion of the brochure to be handed out to prospective candidates. With the addition of an item on the necessity of putting students first, the Board agreed that all recommended characteristics be included. There was then discussion of the salary range to be offered, but the Board said they required input from the Business Manaeer before coming to a decision, and agreed to set up a conference call meeting the next day, when Ms. Campbell would have obtained the necessary information. At 9:25 p.m. a motion to move to closed session to discuss personnel, 2C(1) was made by Ms. Colleton, seconded by Ms. Fleming, all members present voted aye; nays none. Meeting moved to closed session. The open session resumed at 10:20 p.m.. Ms. Lurie made a motion to implement Option 3 of the Administrator's Health insurance Benefit Plan by January 2007. his. Fleming seconded the motion, On roll call Colleton, Lurie, Fleming, Friedman and Wilkerson voted aye; Burns, nay; and Hayman abstain. Motion =--Tied. At 10:30 p.m. there being no further business to come before the Board, his. Lurie moved and Ms. Fleming seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. November 2, 2005 Finance Meeting A Finance Meeting of the Board of Education of Evanston Township High School was convened in the Superintendent's Office at 7:30 a.m. On roll call, Mr. Friedman, Ms. Lurie, Ms. Fleming, Ms. Burns, Nis. Hayman and leis. Wilkerson answered present. Dr. Allan Alson, Superintendent; .Iv4r. Jerry Leibfonh Interim Business Manager, Ms. Denise Martin, Assistant Superintendent/Principal; Dr. Laura Cooper, Assistant Superintendent; Ms. Toya Campbell, Director of Human Resources; Ms. Kim Engel, recorder, were also present. Ms. Colleton arrived at 7:40 a.m. Budeet Reduction Level Recommendations Dr. Alson reviewed the budget status. He reported that we arc in better shape than was anticipated. The Board will need to decide if they want to do no budget reduction for 2006-07, or make some reductions. Dr. Alson recommended that reductions be made for 2006-07 rather than waiting for the next superintendent. He suggested an amount between 5250,000 and 5500,000. He met with Jerry Lcibfonh, Denise Martin, Laura Cooper and Toya Campbell to discuss possible reductions with the goal of having a minimal impact on teachers. The Board would like the administration to focus on a reduction of 5400,000 for 2006-07. The administration will present a proposal to the Board either at the December 12, 2006 Board meeting or the January 11, 2006 Finance meeting. He would like to finalize the list of reductions no later than the second February Board meeting, which will allow time to build the 2006-07 budget. Mr. Leibforth showed the plaque that was received for excellence in accounting. , Dr. Alson thanked the Board for the consideration they gave to the administrative health benefits. 2005 Levv Process Mr. Leibforth gave a very interesting and informative review of the Ievy process. In the past new property in Evanston was not a significant amount and generally was not taken into consideration. However, last year new property came in at 1.6% rather than .6% that we were expecting. The only way to benefit from the new property is to ask for a larger levy than tax caps allow. If the decision is made to ask for more than a 5% increase we must have a public hearing. He recommended that the Board ask for a levy that would allow a base increase for 2004 of as much as 6°%, a percentage that will allow us to capture the CP1 increase of 3.3% plus new property of 2.7% - a public hearing is required for this levy level. The Board agreed with Mr. Leibforth and asked him to move forward with a public hcaring for the 6% level. jir. Leibforth alerted the Board that when TIF's retire the Board would be able to do balloon levys to capture'the new property, %which - could be as much as 20%. Evanston/Oak TIF Development Ms. Lurie requested that the Board issue a general letter to the city asking for support of new property development in Evanston. Mr. Leibforth will draft a letter. Ms. Burns requested that the Board have a discussion about expanding the superintendent's search process at the November 21" Board meeting. PTAB Resolution Ms. Wilkerson moved that the Board adopt the PTAB resolution. Ms. Lurie seconded the motion. 4n roll call Wilkerson, Friedman, Colleton, Lurie, Fleming, Burns and Hayman votes aye; nays, none. Motion carried. (Resolution attached to permanent minutes.) At 9:00 a.m. Ms. Fleming made the motion to move to Closed Session to discuss 2C(10). Ms. Hayman seconded the motion, the motion was unanimously approved. At 9:15 a.m., there being no further business to come before the Board, on a motion made by Ms. Bums, seconded by Mr. Friedman, and unanimously approved by the Board members present, the meeting adjourned. November 7, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 7:00 p.m. in the Superintendent's Office. Ms. Wilkerson presided and called the meeting to order. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, his. Fleming, Ms. Bums, Ms. Hayman and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Mr. Leibforth, Interim Business Manager, Ms. Campbell, Director of Human Resources, and Ms. Engel, recording secretary, were also present. Dr. Cooper, Assistant Superintendent arrived at 7:30 p.m. New Business Dr. Alson explained IHSA eligibility procedures. The agenda for the City/School Liaison meeting of November 17t�' was discussed. Dr. Alson Informed the Board that the administration is considering eliminating the Adult Continuing Education component of the Adult Education Department. This is the part that offers community electives in the areas of artistic pursuits, dance, home arts, life skills, personal development, pets, etc. The Adult Basic Education and Spanish programs would not be eliminated. Ms. Campbell explained the recommended changes In the Health Insurance Plan Design. The higher premiums are due, In part, to a 70% increase in ETHS claims for last year. At 7:30 p.m., under Sections 2C(1), 2C(11) and 2C(21) of the Open Meetings Act, Ms. Colleton made a motion to close the meeting. Ms. Fleming seconded the motion. All members present voted aye: nays, none. At 8:15 p.m. the Board returned to open session. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Mr. Esdg, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Mr. Friedman moved approval of the minutes, as amended, of the regular meeting of October 17, 2005; the spedal meeting of October 24, 2005. Ms. Fleming seconded the motion. All members present voted aye; nays, none. Motion approved. Written communications were circulated. Renort from the Minority Student Achievement Netvrork Dr. Alson indicated that the MSAN Student Conference is a wonderful opportunity for adults to hear what helps and hinders student learning. He Introduced the new chaperone, Brian Cadogan. Mr. Cadogan said that Chasity Cooper, Avery Scurlock, Maurlece Dawson, Crystal Belcher and Danielle Perkins attended the MSAN Student Conference. Maurice explained the program; Danielle shared how she felt about the conference; Avery discussed what they would like to do for change at ETHS, and Chasity detailed the specific goals for this year. The students had the opportunity to attend colleges in the Boston area. They came away with a better understanding of themselves as students of color, of the similarities and differences between African Americans and Minos, and of the need to help students of color acknowledge and understand the achievement gap, what it means for ETHS students and what can be done to close it. They found that ETHS has been the trendsetter among the districts and has made more progress than most districts in the Network. Even though we have programs that the other districts do not have, we still have much progress to achieve. Ms. Wilkerson stated that there will be a change in the order of the Agenda. The Energy Project Proposal will be heard next. Enerov Proiect Proposal Community member, Bob Romain, presented a proposal that he and Richard Newman have prepared to help ETHS explore wind technology, a renewable, alternate sources of energy. Mr. Romain and Mr. Newman have knowledge in this area and did considerable gound work before bringing it to the Board. They feel that if we act rapidly, we can lock in lower costs. They have also contacted large organizations that have expressed interest in helping with financing. Mr. Romain and Mr. Newman have volunteered their services as a way to payback the community. Mr. Grbavac presented facts related our energy consumption. ETHS's costs for natural gas alone will rise from $650,000 this year to over one million next year. He will be asking the Board to authorize an investigation Into this alternate source of energy. The study will cost approximately $10,000. The Board was very interested in this idea and asked about cost, time frame etc. Unfortunately there is a long waiting list, and even if we make a decision very soon, GE is backlogged until 2008 in production. The Board asked that request for an RFP be Brought to them at the next Board meeting. Proiect Excel Dr. Alson thanked Mr. Branch who was among a group of administrators who worked very hard to develop the project. He also thanked Carol Blackwell -Curry for her leadership in getting the program off the ground. Ms. Blackwell -Curry presented the report and Introduced the two academic coaches, Marvin Green and Sharon Weeks. r1s. Black,vell-Curry reported on the progress of the program. This year 60 targeted 9t' graders are in the program. The goal is to help them become confident learners who will be academically successful at ETHS and In future endeavors. The curriculum focuses on test -taking and*study 2 skills instruction, creative literacy, and math programming. Parental participation and partnership activities with community organizations are vital to the program. The academic coaches meet daily with the students to provide support, instruction and tutoring. The coaches work closely with teachers to monitor student success. Board members expressed concern regarding the relationship with First Church of God and wants to make sure that no funds be directed to the church. Other questions related to the summer component, room location and how success will be measured. Ms. Wilkerson suggested that we have workshops for parents on how to motive their children. Superintendent's Annual Report (Annual School Profile 2004-05) Dr. Alson thanked Judy Levinson and the staff members who helped compile the data for the report. Board members asked questions regarding Special Education screening, demographics and how students are placed in the program. Ms. Tauman will be asked to attend the next Board meeting and answer those questions. Comments from the Public — There were no comments from the public. Proclamation of Literacv Awareness Week Anna Nakashima and Jeanie Ramsey reported on the literacy program. Literacy Awareness week will be celebrated November 14-18. Ms. Nakashima read the proclamation. Ms. Colleton moved approval of the proclamation. Ms. Fleming seconded the motion. All members present voted aye; nays, none. Motion carried. Acendg Ms. Hayman made the motion to approve the following Consent Agenda: a) Approval of Bills for the period of October 7, 2005 through October 28, 2005, in the amount eight hundred fifty-three thousand, twenty-three dollars and two cents ($853,023.02) (List of bills approved Is on file in the Business Office.) b) Change In Plan Design for Health Insurance for 2005 as attached. c) Personnel Professional Staff - Certificated • Appointment - Teaching • Change in Status - Added Duties • Resignation - Teaching Adjustment - Teaching " Classified Staff • Appointment to Staff - Custodial 3 • Retirement - Custodial • Appointment to Staff - Safety Ms. Fleming seconded the motion. On roll call Friedman, Colleton, Lurie, Fleming, Burns, Hayman and Wilkerson voted aye; nays, none. Motion approved. Wilkerson left at 10:20. Suoerintendent's Report Dr. Alson reported that a student went into cardiac arrest last week and was saved by the immediate and appropriate action of two staff members. He extended his sincere thanks to PE teacher, Marie Whirity and head nurse Lisa Walter and recommended to Police Chief Kaminsky that they receive a civic award for their actions. The student is recovering. The College Board has Identified 175 ETHS students for earning AP Scholar Awards In recognition of their exceptional achievement on their AP exams. Five students qualified for the highest honor, the National AP Scholar Award, by earning an average grade of 4 or higher on all AP exams. Craig Smith was honored by the Evanston Environmental Association for his work in establishing the Environmental Education Demonstration Project. Dr. Alson also announced awards, sports updates and upcoming events. Pollina the Board Ms. Bums thanked the Board for allowing her to attend the MSAN Teacher Conference. She came away with a sense of purpose and understands the importance of Board and community Involvement in improving achievement. The speakers made everything sound easy. She saw that ETHS is farther along than the other districts. She thanked Dr. Alson for what he created and knows it has unlimited possibility for change. Dan Esrig said that students have made a great effort to raise money for national and international disasters. Ms. Fleming said the Health Center will celebrate its 10t' anniversary in February. Ms. Lurie noted that the center is pow seeing District 65 students. She attended the Insurance Committee meeting. The Childcare Network dinner was a lovely event. Ms. Colleton mentioned that November 14t' is "National Say Hello Day" and hopes everyone will say hello to ten new people. Dr. Alson mentioned that ETHS is hosting MSAN Governing Board meetings on December 15-16, 2005 and February 3, 2006, Board members are welcome to stop by the meeting. Mr. Friedman announced that Donna Baiocchi is resigning from Ed RED and they are looking for a replacement. Adiournment 4 At 10:35 p.m., there being no further business to come before the Board, Ms. Fleming moved and Ms. Colieton seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next regular meeting will begin at 6:30 p.m. on November 21, 2005 in the Superintendent's office. 5 November 21, 2005 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:30 p.m. in the Superintendent's Office. Ms. Wilkerson presided and called the meeting to order. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Mr. Leibforth, Interim Business Manager, Dr. Cooper, Assistant Superintendent, Ms. Martin, Assistant Superintendentj Principal, Ms. Campbell, Director of Human Resources, Ms. Engel, recording secretary, Mr. Conti and Mr. Newman from Ray and Associates were also present. New Business Mr. Conti and Mr. Newman answered questions regarding the superintendent's search. The Board requested that they revise the advertisement with more emphasis on the diversity of ETHS and location related to Northwestern University. Ms. Hayman shared her proposal to add more people to the superintendent's search process. At 7:00 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Colleton made a motion to close the meeting. Ms. Fleming seconded the motion. All members present voted aye: nays, none. At 7:40 p.m. the Board returned to open session. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Ms. Fleming, Mr. Esrig, Ms. Burns, Ms. Layman and Ms. Wilkerson answered present. Dr. Alson publicly honored Marie Whirity, Physical Education teacher, and Lisa Walter, Lead School Nurse, for their expert work in saving the life of a student. The student experienced cardiac problems during gym class. He also nominated them for the Heroes Award annually bestowed by the City of Evanston. Both Marie and Lisa said they were proud to work in a school that trained personnel in CPR and that provided defibrillators for life-saving needs. Ms. Lurie moved approval of the minutes of the regular meeting of November 7, 2005 and the Finance meeting of November 2, 2005. Ms. Fleming seconded the motion. All members present voted aye; nays, none. Motion approved. There were no written communications. Recoanition of National Merit, National Achievement and National Hispanic Scholars Dr. Alson was proud to welcome the students who, in striving to achieve, have learned how to learn and build their futures. Counselors introduced the National Merit, National Achievement and National Hispanic Scholars. Each student was awarded the Ei HS Achievement pin. A brief reception was held. Superintendent's Search Process Bill Newman and Dennis Conti, consultants from Ray and Associates, were asked to attend the meeting and answer questions about the superintendent search process. Board member Rachel Hayman would like to involve people other than Board members in the process. Mr. Newman said that Ray and Associates strongly recommends that only Board members be involved with interviewing the initial candidates. Some candidates are likely to withdraw if they cannot be guaranteed that their application will be viewed in complete confidence. Often candidates who are currently employed have not told their school board that they are applying for another position. If the Board decides to involve others, the consultants suggest that it be after the Board has selected one or two finalists. Any such meetings would have to be well organized. Different options were discussed by the Board. Ms. Hayman presented a proposal that at the finalists level others would be Involved. Board members agreed that the initial interviews would only involve the Board. At a later date they will discuss the possibility of having others meet the finalists in some capacity. Some Board members stated that we`are spending a lot of money to conduct the search,.and they do not want to lose a good candidate because of the process. Proposals for New Courses, Course Chanqes and Course Deletions Dr. Cooper presented the twenty-four proposals for new courses, course deletions, and course changes, The pattern of course changes reveals an emphasis on course changes and more deletions than new courses. The course proposals are tied to the three school goals: • Goal T i s to improve student achievement, particularly for students who are not yet meeting standards. • Goal #rZ: to strengthen programs that provide academic and social supports to students with a particular emphasis on students who struggle academically. • Goal 1#1 to assure that the District remains financially solvent and that financlal decisions consider student achievement and performance. Shelly Gates and Jonathan Lawrence described Project Lead the Way. Board questions dealt with the Project Lead the Way program; the rationale for extended c--edits for Reading Enriched; 11/2credits for algebra instead of 2, and 'how Agile Mind is used in bilingual math courses. Jane Colleton expressed concern about the deletion of Swahili courses. She stated that we could have found a teacher if we made a special effort. Superintendent's Annual Renort (Annual School Profile 2004-051 Since the last Board meeting Dr. Levinson has adjusted the Special Education part of the report Dan Esrig commented on the low number of students of color enrolled In honors and AP courses. Dr. Levinson pointed out that there is growth over time. By Lwelth grade more students of color are enrolled in these courses. However, students should be encouraged to take honors courses as freshmen. Comments from the Public — Community member Marty Levine talked about the process for the Superintendent's Search. Accevtance of Fiscal 2005 Audit Renort Mr. Leibforth informed the Board that since Andy Mace is no longer with the audit firm of William F. Gurrie, he would present the audit report. Mr. Leibforth reviewed the reasons for an audit. He was pleased to report that once again we have received an unqualified decision with no management letter with a total ISBE profile score of 3.90 out of 4.0. We are in excellent financial condition. Dr. Alson said that in the last two and a half months, Mr. Leibforth has done a phenomenal job in guiding us through the audit and budget process. It is a tribute to Jerry for setting the tone years ago and to Jeff for following through. Mr. Friedman made the motion that the Board accept the Fiscal 2005 Audit report. Ms. Fleming seconded the motion. All members voted aye; nays, none. Motion carried. Adoption of Resolution of Estimated Lew for 2005 Mr. Leibforth recommended that we file for a 2005 Levy as follows: The 2004 Levy Extension Base increased by 6%, a percentage that will allow us to capture the Tax Cap Percentage of 3.3% plus new property not exceeding 2.711/a. This levy will ensure that we raise our Levy Extension Base by the permitted 3.3% and capture new property that is well above historical levels should such a strong new property increase materialize. 3 Ms. Colleton moved that we adopt the Resolution of Estimated Levy for 2005 as presented. Ms. Lurie seconded the motion. On roll call, Friedman, Colleton, Lurie, Fleming, Burns, Hayman and Wilkerson voted aye; nays, none. Motion carried. Adoption of Resolution to Establish Truth in Taxation Hearina Ms. Colleton made the motion that we accept the Truth In Taxation Law Resolution. Ms. Hayman seconded the motion. All members voted aye; nays, none. Motion carried. Approval of the Altemate Enerav Studv Ms. Lurie made the motion to authorize the administration to conduct a study of alternate energy sources with a budget of $10,000. The purpose of the exploration is to compare wind and solar energy and how both can be utilized to reduce ETHS's energy costs. Ms. Fleming seconded the motion. On roll call Friedman, Colleton, Lurie, Fleming, Burns, Hayman and Wilkerson voted aye, nays, none. Motion carried. Consent Agenda Ms. Colleton made the motion to approve the following Consent Agenda: a) Approval of Bills for the period of November 4, 2005 through November 10, 2005, In the amount one million, two hundred sixty-seven thousand, one hundred seventy-three dollars and eleven cents ($1,267,173.11) (last of bills approved is on file in the Business Office.) b) Treasurer's Report for October c) Personnel Professional Staff - Certificated • Change in Status — Teaching - Added Duties • Change of Position - Administrative Classified Staff • Leave of Absence — Secretarial { Ms. Fleming seconded the motion. On roll call Friedman, Colleton, Lurie, Fleming, Burns, Hayman and Wilkerson voted aye; nays, none. Motion approved. Superintendent's Report Dr. Alson started with a sad note by reporting that George Dellorto, retired Director of Operations/Purchasing, recently passed away. George was an excellent facility manager and, among other things, was responsible for 4 development of the Co -Gen plant at E!'HS. On a very positive note, he was delighted to report that in the best interest of EiHS, Marilyn Madden has been appointed Interim Associate Superintendent/Principal. This one-year appointment will allow for a smooth transition for the next administration. Marilyn's current position of Director of Pupil Personnel Services will not be filled. There will be a reorganization of her current duties, she will keep some and others will be re -assigned, as will some of Ms. Martin's duties. Ms. Madden thanked the Board for the opportunity to serve the community. She thanked Dr. Alson and her mentor Denise Martin who hired her thirteen years ago. Ms. Martin's shoes will be hard to fill, but she is thankful for the opportunity. Dr. Alson announced other activities, awards and honors. Pollina the Board Ms. Hayman attended the Illinois School Board Conference and the Technology committee meeting. Ms. Bums asked that a Joint School Board meeting with District 65 be scheduled. Dan Esrig was disappointed that the Board has opted out of expanding the search committee for the next superintendent. He asked when Homebase would be discussed. Last week students hosted a Middle Ground lunch attended by more than 120 students. He is glad that students are becoming familiar with other cultures. Ms. Fleming said that the dinner/meeting with TC went well. Ms. Lurie reported that the relationship with Northwestern and development of summer jobs and internships were discussed at the City/School Liaison meeting. Jane Colleton attended the Technology Committee meeting and the private/parochial school orientation. She said that the orientation was very well done. She was disappointed that Swahili has been dropped for lack of a teacher. She stated that we could have trained someone to come and teach the course. Mr. Friedman reported on the School Improvement Team meeting where they discussed student supports and the inconsistency in how Homebases are being operated. He attended the Ed Red Executive Council meeting. Ms. Wilkerson attended the City/School Liaison meeting and agreed to follow up on career exploration. Adiournment At 10:45 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Lurie seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next regular meeting will begin at 6:30 p.m. on December 12, 2005 in the Superintendent's office. December 7, 2005 A Finance Mecting of the Board of Education of Evanston To�rnship High School was convened in the Superintendent's Office at 7:35 a.m. On roll call, ifs. Wilkerson, Mr. Friedman, Ms. Lurie, Ms. Hayman and Lis. Fleming answered present. Dr. Allan Alson, Superintendent, Gerald Leibforth, Business Manager, Ms. Denise (Martin, Assistant Superintendent/Principal, Dr. Laura Campbell, Assistant Superintendent for Curriculum and Instruction, Ms. Toya Campbell, Director of Human Resources, Mr. Steve Grbavac, Director of Operations and Purchasing, and Mr. Futransky, TC representative were also present. Ms. Colleton and Ms. Burns were absent. New Business Ms. Wilkerson requested that the Board contribute 51500 to the 2005-06 Teacher Appreciation Program. Ms. Fleming made a motion that the Board contribute $1500 to the Teacher Appreciation Program. Ms. Lurie seconded the motion. On roll call, Ms. Wilkerson, Mr. Friedman, Ms. Lurie, Ms. Fleming and Ms. Hayman voted aye; nays, none. Motion carried. ED-RED Update Mr. Friedman gave the ED-RED update. He handed out the Illinois Schools -Special Education Revenues and Expenditures — Comprehensive Summary — Annual Financial Report (FYI999-FY2001), the data was provided by the Illinois State Board of Education. This report showed a 3-year average deficit in the amount of 5845,664,850, which must be funded by local sources. Mr. Friedman also handed out a sheet listing ED-RED priorities for suburban schools. Mr. Leibfortli asked ils. Claudia Miller, Assistant to the Business Manager, to explain the ADA Block Grant. tits. Miller said that funds from this state block grant are to be used primarily to offset school safety costs. Mr. Leibforth and I'v1s. Miller and working on a study of lost money overtime. Credit Union Branch at ETHS Mr. Leibforth recommended that a Branch Office of the Credit Union be opened at ETHS as soon as possible. He stated the following: no cost will accrue to the Board; the location is within the Business Office; hours will be limited to several days each week durine normal business hours; access will be for ETHS, SD 65, New Trier employees, and School Board Members; proper identification will be required for all employees to gain building access; signage will say "Credit Union Office". Mr. Leibforth has discussed this request with Dr. Alson, Ms. Martin, the Operational Team, and the Business Office staff. Everyone is in favor of opening a branch at ETHS. Following a discussion Ms. Wilkerson made the motion to allow the Credit Union to open a branch office at ETHS. Ms. Hayman seconded the motion. All members present voted aye; nays, none. Motion carried. Life Safetv Proiects Mr. Leibforth gave an overview of the history of Health/Life Safety regulations. Mr. Grbavac stated that as part of our ongoing facilities maintenance program we need to submit a Health/Life Safety Amendment for approval in order to sell Life Safety Bonds for the replacement of roofs, doors, windows and chillers, asbestos abatement, masonry repairs, security camera, fire alarm and building automation systems upgrades. He presented a list of the projects that would be included, they totaled S2,655,000. Some of the projects were discussed. Board members questioned Security Camera Upgrades in the amount of $440,000 on a system that is only about live years old. Since the installation of what was a state-of-the-art system, technology has changed dramatically and now digital equipment is far superior. Board members asked that in the future when a new system is implemented consideration should be given to long-term expenses. Mr. Grbavac asked consultants to provide a report detailing the work to be done. Authorization to submit the Certification of Need for Fire Prevention and Safetv Funds will be an action item on the December 12, 2005 Board agenda. Board members asked what happened to the S700,000 that was designated and not used for the new rear entrance to the school. Mr. Leibforth will investigate this matter. TIF Expiration and Tax Rcceints Mr. Leibforth reported the following important dates: the Southwest TIF is scheduled to retire in November 2006, the city will receive the taxes not needed for the TIF debt in November 2007 and share them with the school districts at that time if an agreement to do so is crafted by city and school leaders. The Downtown II TIF is scheduled to retire in November 2008, the city will receive the taxes in November 2009. In December 2009 ETHS should capture TIF new property dollars with a balloon levy. In October/November 2010 TIF dollars received will support the 2010-20I 1 budget. An agreement between the school districts and the city should be crafted by 2007 on the distribution of the revenue from the southwest TIF. Dr. Alson will raise this issue with Julia Carroll before the next City/School Liaison meeting. In the past a 60/40 split has been used to prorate revenue between districts. Dr. Alson and Mr. Leibforth said that the Board should pay close attention to this matter. We are counting on the money that will come when TIF II retires. Budget Reduction F Y-06 ' _ y Dr. Alson, Mr. Leibforth, Ms. Martin, Dr. Cooper and Ms. Campbell have been Inceting regarding the budget reductions for 2006-07. They are on target to present the recommendations for a budget reduction of S400,000 to the Board at the February 13, 2006 Board of Education meeting. Mr. Leibforth is preparing an analysis of administrative positions. The Adult Education budget is in better shape than reported at the last Board meeting. The deficit is only around $30,000. Mr. Leibforth thinks that with an increase in course fees the deficit can be reduced. Ms. Nakashima has done a good job of marketing courses and it appears enrollment has increased. Ms. Hayman moved that the Board adjourn to Executive Session under Section 2C(1) and 2C(11) of the Open Meetings Act. The motion was seconded by tits. Lurie and approved unanimously. At 8:40 a.m. the Board adjourned to closed session. At 9:25 a.m. The Board returned from closed session. Ms. Wilkerson moved approval of the Personnel Agenda. Ms. Lurie seconded the motion. On roll call Wilkerson, Friedman, Lurie, Fleming and Hayman unanimously approved the Personnel Agenda. At 9:30 a.m., there being no further business to come before the Board, on a motion made by Ms. Fleming, seconded by Ms. Lurie, and unanimously approved by the rest of the Board, the meeting adjourned. Mary Wilkerson, President Gerald W. LeWorth, Secretary December 12, 2005 A regular meeting of the. Board of Education of Evanston Township High School was convened at 6:35 p.m. in the Superintendent's Office. Ms. Wilkerson presided and called the meeting to order. On roll call Mr. Friedman, Ms. Lurie, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Dr. Alson, Superintendent, Mr. Leibforth, Interim Business Manager, Ms. Martin, Assistant Superintenderit/Principal, Dr. Cooper, Assistant Superintendent, and Ms. Engel, recording sE: :tary were also present. Ms. Colleton arrived at 6:45 p.m. Ms. Fleming was absent. New Business Dr. Alson and Dr. Cooper informed the Board about the Facebook website. Board members have received two calls from parents asking that the school Inform parents about the website. At 6:55 p.m., under Sections 2C(1), 2C(11) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Mr. Friedman seconded the motion. All members present voted aye: nays, none. At 7:55 p.m. the Board returned to open session. On roll call Mr. Friedman, Ms. Colleton, Ms. Lurie, Mr. Esrig, Ms. Burns, Ms. Hayman and Ms. Wilkerson answered present. Mr. Friedman moved approval of the minutes of the regular meeting of November 21, 2005 and the Finance meeting of December 7, 2005. Ms. Hayman seconded the motion. All members present voted aye; nays, none. Motion approved. There were no written communications. Levv Hearing At 8:00 p.m. Ms. Wilkerson opened the Public Hearing related to our intent to Adopt an aggregate levy in an amount which is more than 105% of the 2004 extension. Mr. Leibforth stated that: on December 1, 2005 a notice of this hearing was published. He asked that the Board accept the Certificate of Publication related to the hearing. Ms. Lurie made the motion to accept the Certificate of Publication. Mr. Friedman seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Wilkerson stated that the proposed levy would provide funds to support the usual expenses of Evanston Township High School. An amount in excess of a 6% Increase is to be levied to ensure that our extension base for 2005 increases by the tax cap CPI of 3.3% plus a new property increase not exceeding 2.7%. Ms. Wilkerson asked if anyone desired to present testimony. Hearing no testimony she declared the hearing closed. Ms. Colleton asked for a definition of new construction. In particular she would like to know if teardowns and are considered new construction, even if one wall Is left from the old structure. Mr. Leibforth will ask the county extension clerk for a definition. Adoption of Resolution to Lew Taxes Ms. Hayman moved that the Board approve the Resolution to Levy Taxes (resolution attached to permanent minutes). Ms. Colleton seconded the motion. On roll call Friedman, Colleton, Lurie, Bums, Hayman and Wilkerson voted aye; nays, none; absent, Fleming. Motion approved. Resolution Authorizing Lew for Soecial Education Pumoses Mr. Friedman moved that the Board of Education accept the resolution authorizing a levy for Special Education purposes (resolution attached to permanent minutes). Ms. Colleton seconded the motion. On roll call Friedman, Colleton, Lurie, Burns, Hayman and Wilkerson voted aye; nays, none; absent, Fleming. Motion carried. Resolution Authorizing Reduction of Certain Fund Levies for the 2005 Lew Year Ms. Colleton moved that the Board approve the Resolution Authorizing Reduction of Certain Fund Levies for the 2005 Levy Year (resolution attached to permanent minutes). Information Food Service Menu OQtians Dr. Alson said that recent legislation has passed at both the federal and state level regarding school food service. Previously Board members asked for a report on the quality of food served here and at District 65. The law now requires that every school develop a local school wellness policy. A committee consisting of parents, students, food service, school board, school administration. and the public will develop the policy. Food Service Director Toni Fisher and Pi Assistant Director, Meghan Gibbons presented the report on food service at ETHS. Ms. Fisher reviewed the history of school food service. She explained the National Lunch and National Breakfast programs, what we get from the government and what we are required to serve. She informed the Board that along with a few other districts she began a food co-op that has grown to over 150 districts. The co-op allows us to reduce the amount spent on some items by as much as 10%. Ms. Gibbons reviewed our menus, vending machine items and the nutritional content of the food we offer. The nutritional value of our food is high and the calorie content is low. King sized portions are not sold in the vending machines and the number of healthy choices is increasing. However, it is a challenge to try to get students to purchase healthy items. Students now purchase more water than soda. Mr. Esrig said that it is important to let students know that the food is good for them. Because most students are under the impression that the items served are not good for them. He said that students are concerned about the food they eat, and he believes that more students would eat school food if they knew its nutritional value. Mr. Friedman suggested that Dan Esrig and other students work with Ms. Fisher and Ms. Gibbons to try to communicate with students. The Board thanked Ms. Fisher and Ms. Gibbons for the informative, comprehensive report. Recvclina Mr. Grbavac reported on recycling activities at ETHS. Currently we are only recycling paper. He suggested that we increase our recycling efforts to include plastics, glass and aluminum. He explained that there would be cost involved if we begin to recycle immediately. However, if we wait until the end of the school year when we go out for bid on trash removal, we could stipulate that recycling be included in the bid. Ms. Wilkerson would like to see more student involvement. Ms. Hayman would like to know how much it would cost to begin recycling now. Dr. Alson asked Mr. Grbavac to discuss recycling with Groot and have the information for the Board by the February Finance meeting. Health/Life Safetv Amendment #48 Mr. Leibforth stated that Health/Life Safety Amendment 4448 was presented at the December 7`h Finance meeting. After the amendment is approved by the Regional Superintendent and State Board of Education, Mr. Leibforth will begin - the process of issuing Lite Safety Bonds that will cover work during 2006-07. Each contract will be brought to the Board for approval. At the Finance Committee meeting Mr. Lelbforth was asked to find out if the funds not used for a new rear entrance are still available. He reported that funds in the amount of $723,000 are In the working cash fund. This money can be used for building — maintenance, renovation or any projects that are not Health/Safety projects. Ms. Lurie moved approval of`Life Safety Amendment #48. Ms. Hayman seconded 3 the motion. On roll call Friedman, Colleton, Lurie, Bums, Hayman and Wilkerson voted aye; nays, none; Fleming absent. Motion carried. Consent Aaenda Mr. Friedman made the motion to approve the following Consent Agenda: a) Approval of Bills for the period of November 18, 2005 through December 2, 2005, in the amount eight hundred melve thousand, forty-five dollars and eighty-five cents ($812,045.85) (List of bills approved Is on file In the Business Office.) b) Personnel Classified staff • Suspension — Secretarial • Retirement — Food Service • Change of Positions - Operations Ms. Lurie seconded the motion. On roll call Friedman, Colleton, Lurie, Burns, Hayman and Wilkerson voted aye; nays, none. Motion approved. Superintendent's Reoort Math teacher Aurelia Milam won the Agile Teacher TM Award from AgileMind. Eight ETHS students were selected for the Illinois Music Educators Conference All -State groups. History teacher Aaron Becker just returned from a two -week seminar in Saudia Arabia. The Girls' Varsity Volleyball team has received an Outstanding Sportsmanship Award for 2005 from the Zebras of Northern Illinois (a referee organization): The Junior Chess team earned a 4t' place National trophy. Retired PE teacher Ann Stevens was honored with the highest award given by the American Alliance for Health, PE, Recreation, and Dance. Dr. Alson recommended that because of a light agenda for the January 9, 2006 Board meeting, the meeting be cancelled. Board members agreed and Ms. Lurie moved that the January 9, 2006 Board meeting be cancelled. Mr. Friedman seconded the motion. All members present voted aye, nays, none. Motion carried. Pollino the Board Ms. Hayman attended the Reeltime screening of Lalee's Kin, the Legacy of Cotton about an impoverished school district In the South. It was a sobering film. The discussion following the film was led by Dr. Alson and Paul Goren. Dr. Alson said that the school is purchasing a copy of the film and it will be available. Ms. Bums wished everyone a happy holiday. Daniel Esrig Is concerned about the lack of student knowledge about school -district issues. He is having trouble 4 being the spokesman and asked for assistance from the administration and Board. Ms. Wilkerson asked Dan to give the Board some suggestions of how they could help. Ms. Lurie and Ms. Colleton wished everyone a happy holiday. Mr. Friedman reported on targeted issues for the Joint legislative Task Force. He enjoyed attending the Distinguished Alumni Awards dinner. Ms. Wilkerson attended the Alumni Awards dinner and said the food was fantastic. She said that Ms. Miehls did a beautiful job of organizing the event. She was disappointed that only one award winner was able to attend the event. She thanked the Board for their contribution to the Teacher Appreciation Program. Adiournment At 9:50 p.m., there being no further business to come before the Board, Ms. Lurie moved and Ms. Colleton seconded a motion to adjourn. The motion was unanimously approved. Meeting adjourned. The next regular meeting will begin at 6:30 p.m. on January 23, 2006 in the Superintendent's office. r . . 5 L7