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Home My WebLink AboutMinutes 2001-2005hlinutes for the Board of Local Imnrovements Meetina for January 8, 2001 resent: David Jennings Bill Stafford, Finance Director Zeltee Edwards, Superintendent of Streets/Sanitation Absent:. Sat Nagar, Senior Engineer Richard Figurelli, Superintendent of Water and Sewer Others Present: Kathy Brenniman, Attomey for the Board Karen Gilkeson, Staff Attorney The Board of Local Improvements met on January 8, 2001, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The President called the meeting to order at 3.15 p.m. David Jennings, President of the Board stated there were three items on the agenda. First, Reports by Kathy Brenniman. Second, 2000 Alleys and third 2001 Alleys and hearing 4ate's. Kathy Brenniman, Attorney for the Board introduced Karen Gilkeson, City of Evanston Staff Attomey. Ms. GiIkeson will be attending all BLI meetings in Kathy's absence.. Ms. Brenniman mentioned that 15 cases have been favorably closed, this includes 1431-1433-1434-1436- 1437-I354-1368 through 1370, 1379-1393 through I397 and 1399. Nis. Brenniman also mentioned that there is a new Judge doing Special Assessments, her name is Ann Gills. As far as the Law Department here is concerned they are current. 2000 Alleys -- 1832 Asbunl, this is the alley North of Lyons East of Wesley. There is a minor amount of work left to be completed. There are a few adjustments that still need to be made. Sat Nagar, Senior Engineer had scheduled a meeting with an Architect and the Homeowner in regards to the Garage. Unfortunately Mr. Nagar is out ill today. Sat will update us on this at the next meeting, until then they will continue to work on this item. 2001 A11eti:s- S.A. I445, this is the alley that is North of Noyes and East of Orrington. They have received 94% of signatures for this petition. The board accepted this on 3116100. S.A. 1446, this alley is North of Grant, East of Prospect. It currently has 59% of signatures. The first hearing on this alley is on or about 218/00. Motion made to move forward on both alleys, Special Assessments 1445 & 1446. Motion passed 3-0. Hearing date is set for Tuesday, February 20. Public meeting for 1445 is at 7pm. Meeting for 1446 set for 8pm. Minutes for the Board of Local Improvements Meeting for June 11. 2001 Present: David Jennings, President of the Board Bill Stafford, Director of Finance 7_eltee Edwards, Superintendent of Streets and Sanitation Sat Nagar, Senior Engineer Richard Figurelli, Superintendent of Water and Sewer Keith Fujihara, Deputy Director of Public Works Others Present: Kathy Brenniman, Attorney for the Board The Board of Local Improvements met on June 11, 2001, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The President called the meeting to order at 3:10 p.m. The first order of business Kathy Brenniman reported that the Special Assessment # 1445 and 1446, the orders were issued by the judge on May 15`h, 2001 and we are clear to go forward on the bidding. Sat Nagar reported that the alley north of Central and east of Lincolnwood 41443, Kathy Brenniman is working on the quick claims and deeds and checks should be ready by the end of next week. The homeowners have been notified to come in and fill out the necessary documents and the checks will be issued. Once we have received the signatures of the homeowners a public meeting must be set up, then go to court and file and have this done by September or October. The plan is to have the aIley's paved by next year. The reason for the public hearing is because the increase is close enough to the 10% and a matter of public decency. An introduction suspension will be scheduled for June 25`", 2001 The alley paving schedule on May 31 and June 7 open bids for June 25. Minutes for the Board of Local Improvements Meeting for December 17, 2001 Present: David Jennings, President of the Board Bill Stafford, Finance Director Zeltee Edwards, Superintendent of Streets and Sanitation Richard Figurelli, Superintendent of Water and Sewer Keith Fujihara, Deputy Director of Public Works/City Engineer Absent: Sat Nagar, Senior Engineer Others Present: Kathy Brenniman, Attomey for the Board The Board of Local Improvements met on December 17, 2001, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The meeting was called to order at 3:10 p.m. The first order of business was the Court Proceedings. The Attorney for the Board stated that she will be getting the Final Confirmation Orders for Special Assessments 91439, 1441, 1442 and 1444 signed on Friday, December 21", 2001 at 11:00 a.m. There will be a cost of $100 to $150 for the recording. Next the President of the Board brought up the alley at Simpson, Orrington, and Foster. The residents want to return the private alley to the City for a dedication to receive the 50-50% cut for the improvement. The total cost would be $150,000 — City's portion would be $75,000. Motion to reject the dedication was passed unanimously. The next item on the agenda was the cost of alley paving. The President of the Board brought up several ideas on saving costs. Grading of unpaved alleys is a losing battle and doesn't solve the problem. The idea of Quick -Fix paving was brought up with a life span of 6 to 8 years. It was decided that the board would do some research on the cost. The Board President David Jennings also stated that we could do Forced Special Assessments. These assessments would consist of a resident paying 50% of the cost if they volunteer to participate in the program. If the resident does not want to participate with the program they could be forced to pay 60% of the cost. The Board also will be doing research on asphalt alleys and different ways to pave with or without the drainage process. We may be eligible for CDGB Funds to cover the private portion for targeted areas. The meeting was adjourned at 4:05 p.m. Minutes for the Board of Local tmnrovements Meetine for January 14`'. 2002 Present: David Jennings, President of the Board Bill Stafford, Finance Director Zeltee Edwards, Superintendent of Streets and Sanitation Richard Figurelli, Superintendent of Water and Sewer Keith Fujihara, Deputy Director of Public Works/City Engineer Sat Nagar, Senior Engineer Others Present: Kathy Brenniman, Attorney for the Board The Board of Local Improvements met on January 14, 2002, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The President called the meeting to order at 3:09 p.m. Motion was made to approve the December 17"' minutes. Motion was passed unanimously. David Jennings, President of the Board stated there were three items on the agenda The first item was that of the Discussion of the Public Hearings for alley paving N/Payne, E/Dewey — that being Assessment #1448 and alley paving N/Harrison, E/Poplar — Assessment # 1447. The date for the Public Hearings was set for February 1 P, 2002. Assessment # 1447 was set for 7:00 p.m. and Assessment #1448 will be following at 8:00 p.m. Kathy Brenniman stated that all legal documents will be ready for that evening. The next item on the agenda was the issue of the King Lab Alley ( the alley W/Fowler, S/Lake) — it will not be a special assessment. The School District will be paying half the cost of the paving and the City of Evanston's portion will not be over $50,000.00 The City Council has approved Special Assessment # 1443. There is a contractor on board and the contract has been signed. The last item on the agenda was the 2001 Alleys. The contractor which is Kings Point is working,but the City of Evanston is still awaiting paper work for Assessments 1445 and 1446. Zeltee Edwards, Superintendent of Streets and Sanitation suggested a different method on how to to assess the cost of Special Assessments for Condo owners based on building area. Kathy Brenniman will look into the legalities. Dave Jennings asked if no record showed that an alley was ever assessed or maybe that the alley was paved some 50 years ago, was it legal to do a special assessment to reconstruct that alley at this time because of its poor condition. Research will be done. The meeting was adjourned at 3:45 p.m. Minutes for the Board of Local Imnrovements 14ieetinfor February 11.2002 Present: David Jennings, President of the Board Bill Stafford, Finance Director Zeltee Edwards. Superintendent of Streets and Sanitation Richard Figurelli. Superintendent of Water and Sewer Sat Nagar, Senior Engineer Absent: Keith Fujihwu, Deputy Director of Public Works/City Engineer Others Present: Kathy Brenniman, Attorney for the Board The Board of Local Improvements met on February 11, 2002, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The President called the meeting to order at 3:07 p.m. Motion was made to approve the January 14`s, 2002 minutes. Motion was passed unanimously. David Jennings, President of the Board, stated there were three items on the agenda. The first item was a reminder of the Public Hearing on Wednesday, February 13, 2002 for assessments 1447 at 7:00 p.m. and 1448 at 8:00 p.m. There may have to be (2) trees removed for assessment 1447 ( N/Harrison. E/Popular) in order for the alley to be paved. This will be brought up at the Public Hearing. All of the required documents for the Public Hearing have been delivered to Dave Jennings by the Law Department. The next item on the agenda was that of the Special Assessment Assistance Program. Sat Nagar has been reviewing tax returns to decide who would be eligible for the program. The third item for discussion was that of the different methods of Special Assessment. The Law Department is doing research. At this time there is no report. The meeting was adjourned at 3:25 p.m Dunn, Civia From: Stephenson, Myra Sent: Monday, March 18, 2002 12:31 PM To: Dunn, Civia Hi Civia, This is a short note to Inform you that the Board of Local Improvements March 11th meeting was cancelled. Thanks, Myra Minutes for the Board of Local Improvements Meeting for April 9. 2002 3:00 n.m. Present: David Jennings. President of the Board Bill Stafford, Finance Director Zeltee Edwards. Superintendent of Streets and Sanitation Keith Fujihara. Deputy Director of Public Works/City Engineer Sat Nagar, Senior Engineer Absent: Richard Figurelli, Superintendent of Water and Sewer Others Present: Kathy Brenniman, Attorney for the Board ' The Board of Local Improvements met on April 9, 2002, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The President called the meeting to order at 3:08 p.m. The meeting for March 11, 2002 was canceled. ' Motion was made to approve the February 11, 2002 minutes. Motion was passed unanimously. David Jennings, President of the Board, stated there were five items for discussion, three that were on the agenda. The first item on the agenda was Special Assessment # 1443 (N/Central and 1 ElLincolnwood). Construction will begin on April 22°'t by Kingspoint. Neighborhood newsletters have already been sent out. The next item on the agenda was that of Alley Petitions. Sat Nagar reported that 19 petitions have been mailed out. 2 were returned but they had to be sent back for lack of information. The third item for discussion was that of the different methods of Special Assessment. Kathy Brenniman reported that research had been done and opinions w71) be ready for the next Board of Local Improvements meeting. Next item for discussion was that of the alley E/Chicago and N/Main. The alley is already paved (bricks) but in very bad condition. Can an assessment be set up for this alley? It was decided that research should be done to determine the outcome. The alley E/Sherman and S/Simpson is in very bad condition and needs drainage, but this is a public alley. Different ways were discussed on how to go about repaving this alley. Kathy Brenniman reported on assessments 1447 and 1448 and stated that the judge set the confirmation hearing for May 1", 2002 at 10:00 a.m. The meeting was adjourned at 3:25 p.m. Minutes for the BvartJ of Local improvements Meetine for June 10, 2002 Present: Bill Stafford, Finance Director Zeltee Edwards, Superintendent of Streets and Sanitation Richard Figurelli, Superintendent of Water and Sewer Sat Nagar, Senior Engineer Absent: David Jennings, President of the Board Keith Fujihara, Deputy Director of Public Works/ City Engineer Others Present: Kathy Brenniman, Attorney for the Board The Board of Local Improvements met on June 10, 2002, in Room 3550 of the Civic Center located at 2100 Ridge Avenue in Evanston. Illinois. The President of the Board, David Jennings, was absent and the Finance Director, Bill Stafford, called the meeting to order at 3:04 P.M. Sat Nagar, Senior Engineer, distributed the agenda for the meeting. The first item on the agenda was the approval of final rotes on special assessment 1445, alley paving, (N! Noyes, E/Orrington). Stafford motioned for approval, Figurelli seconded it and the approval was passed unanimously. The second item on the agenda was the approval of final roles on special assessment 1446, alley paving (N/ Grant, E/Prospect). Zeltee motioned for approval, Stafford seconded it and the approval was passed unanimously. The third item on the agenda was the approval of the alley petition to start engineering design on 5 areas: (NTTayne. E/Grey), (N/Linden, E"Custer), (N/Niulford, E/Asbury), (N/Greenleaf, E/Dewey). (N/Lyons, E/Ashland). Each area has over half the acceptable signatures, except (N/Linden. E/Custer), which has the business on one side and the condos on the other working it out. Figurelli motioned for approval, Zeltee seconded it and the approval to start engineering design was passed unanimously. The fourth item on the agenda was discussion on the request for special assessment by area method (N/1-iartzeil, E/La%�ndale). The area method has been previously used on streets but never on alleys. The board decided to delay the decision and obtain more info on the area method. The fifth item on the agenda was discussion on the assessment of the alley N/Greenwood, E/Brown. The decision was made to start the entire process over, including the petition. The meeting was adjourned at 3:25 P.M. Minutes for the Board of Local Improvements Mecting far.luiv 8. 2002 Present: David Jennings, President of the Board Bill Stafford, Finance Director Zeltee Edwards, Superintendent of Streets and Sanitation Richard Figurelli, Superintendent of Water and Sewer Sat Nagar, Senior Engineer Absent: Keith Fujihara, Deputy Director of Public Works/ City Engineer Others Present: Kathy Brenniman, Attorney for the Board The Board of Local improvements met on July 8, 2002, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board, David Jennings, called the meeting to order at 3:08 P.M. The first item on the agenda was the approval of the minutes for the meeting on June 10, 2002. Figurelli motioned for approval, Stafford seconded it and the approval was passed unanimously. The second item on the agenda was the alley construction update for Special Assessment 1447, Special Assessment 1448 and the King Lab Alley. There were 3 bidders on the construction, the lowest bid went to F&;V Cement Contractors for 5256,429.25. The third item on the agenda was Brenniman's update on Special Assessment 1445 and Special Assessment 1446. Brenniman stated that they were in the process of doing the advertising. The fourth item on the agenda was discussion on the request for special assessment by area method (N/1-lartzell, E/Lawndale). The Board decided to create a consistent policy and criteria for deciding which method to use. The fifth item on the agenda was the discussion on alley maintenance. The Board decided to look into geo textile fabric methods of maintaining alleys before they can be paved. The sixth item on the agenda was the discussion on the process for deciding to resurface alleys. ' s'l i3 I r C,41 *fflffins motioned to adjourn the meeting, Figurelli seconded it and the meeting was adjourned at 3:46 P.M. Minutes for the Board of Local Improvements Nfectine for August I2, 2002 Present: David Jennings, President of the Board 1):—ter, Zeltee Edwards, Superintendent of Streets and Sanitation Sat Nagar, Senior Engineer Keith Fujihara. Deputy Director of Public Works/ City Engineer Others Present: K"Lll� iiaciiiiii��uri—r�ttCi*TrC}' Fnr ► n Rn�rrt � e �1JsQcm :« ?wl Jul (C, 6t+rol The Board of Local Improvements met on August 12, 2002, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board, David Jennings, called the meeting to order at 3:15 P.M. The first item on the agenda was the approval of the minutes for the meeting on July 8, 2002. Jennings motioned for approval. Figurelli seconded it and the approval was passed unanimously. The second item on the agenda Mnioned royal of the alley petition to start engineering design (N/Jenks St., E/ Poplar Ave.) JeAmn to accept the petition and start the engineering design, Figurelli seconded it and the approval was passed unanimously. The third item on the agenda was discussion on the request for special assessment by area method (Nll-lartzell. E/Lawndale). The board discussed both the area method and the dwelling unit method of assessment, a method that has been legally accepted for alleys and will equalize the assessment. The consensus of the board is to wait for the legal opinion to make a decision on this matter. The fourth item on the agenda %vas Brenniman's update on Special Assessment 1445 and Special Assessment 1446. Brenniman stated that the final order of confirmation was entered by the judge and that they are moving forth with collection. The fifth item on the agenda was the FY 2002 Construction up -date. FRV Cement Contractors have started construction and are on schedule. There was also discussion pertaining to the health and safety issues regarding gas main hits. The sixth item on the agenda was discussion on the neighborhood (:Main to Oakton, Dodge to city limit west) Home Depot Public Improvement Funds. The board discussed how these funds should be used to pave the undone alleys in this neighborhood. The consensus of the board is to wait for further research of the agreement rules and limitations before malting a decision on this matter. Figurelli motioned to adjourn the meeting, Edwards seconded it and the meeting was adjourned at 4.14 P.M. Minutes for the Board of Local Improvements Meetine for September 9. 2002 Present: David Jennings. President of the Board Zeltee Edwards. Superintendent of Streets and Sanitation Richard Figurelli. Superintendent of Water and Seger Sat Nagar, Senior Engineer Keith Fujihara, Deputy Director of Public Works/ City Engineer Absent: Bill Stafford, Finance Director Others Present: Kathy Brenniman, Attorney for the Board The Board of Local Improvements met on September 9, 2002, in Room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board, David Jennings, tailed the meeting to order at 3:07 P.M. The first item on the agenda was the approval of the minutes for the meeting on August 12, 2002. Figurelli motioned for approval, Edwards seconded it and the approval was passed unanimously. The second item on the agenda was the approval of the alley petitions to start engineering design on special assessment 1455 (N/Hartzell St., E/La«mdale Ave.). 1456 (N/Simpson St., E/Darrow Ave.) and 1.157 (N/Park Place, E/Lincolnwood Dr.). Edwards motioned for approval, Figurelli seconded it and the approval was passed unanimously. The third item on the agenda was discussion on the assessment method to use for ally S/Mulford, E/Custer Ave. The consensus of the board is that the dwelling unit method would equalize the assessment. The board also discussed the decision process in deciding which assessment method to use. The consensus of the board is to wait for the legal opinion to make a decision on this matter. The fourth item on the agenda was discussion on the neighborhood (41ain to Oakton. Dodge to city limit west) Home Depot Public improvement Funds. The board discussed how these funds should be used to pave the undone alleys in this neighborhood. The consensus of the board remains to wait for further research of the agreement rules and limitations before making a decision on this matter. The fifth item on the agenda was the FY 2002 Construction up -date. The King Lab Alley is completed and special assessments 1447 and 1448 are under construction. The sixth item on the agenda was discussion on posting board meeting agendas. The board meeting agendas will be posted 48 hours before each meeting. Figurelli motioned to adjourn the meeting. Edwards seconded it and the meeting was adjourned - at 4.06 P.M. Minutes for the Board of Local lmuravements INleeting for October 14. 2002 Present: David Jennings. President of the Board Bill Stafford, Finance Director Richard Figurelli, Superintendent of Water and Sewer Sat Nagar, Senior Engineer Keith Fujihara, Deputy Director of Public Works/City Engineer Absent: Zeltee Edwards, Superintendent of Streets and Sanitation Others Present: Kathy Brenniman, Attorney for the Board The Board of Local Improvements met on October 14, 2002, in room 3650 of the Civic Center located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board, David Jennings, called the meeting to order at 3:11 P. lei. Minutes of the September 9, 2002 meeting were approved. Bill Stafford motioned and Keith Fujihara seconded. They passed unanimously. Kathy Brenniman reported on two legal matters: (see attachments) l . Calculation tMethod: The law is clear, the City will not be held to any particular method of assessment calculation. The method must be reasonable, not arbitrary. The law simply mandates that whatever formula is used must be based on the relative benefit to the property. 2. Repeating an Assessment: If work has been previously done under a special assessment, it can be done again as a second special assessment if the work to be done is a total reconstruction. A review of alley repavement was given by Sat Nagar. 7 of the 9 alleys in question have been surveyed. They go next to drafting for a design, to hearings (in February), to legal to file a case and then will be open for bids. If bidding were to be accomplished this winter, an outside firm would be needed to do the survey and draft the design. There is a CDBG project (the 101h alley) in the Clyde!Howard area that will be given to an outside firm. Another alley came in for consideration but did not have enough support from the owners at this time to move ahead. The alley in Alderman Newman's area will need to have a quit claim to the city. The various owners are not yet all on board. This will probably be a project for 2004. There was no other business. David Jennings moved for adjournment, seconded by Richard Figuelli. The meeting was adjourned at 3.55 P.M. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS INIEETING FOR DECEMBER 16, 2002 Present: David Jennings. President of the Board Zeltee Edwards, Superintendent of Streets and Sanitation Richard Figurelli. Superintendent of Water and Sewer Sat Nagar, Senior Engineer Bill Stafford, Finance Director Absent: Keith Fujihara, Deputy Director of Public Works/City Engineer Others Present: Kathy Brenniman, Attorney for the Board The Board met in room 2403 of the Civic Center, located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board, David Jennings. called the meeting to order at 3:07 p.m. Reading of the minutes from the November meeting was tabled until the next meeting. Sat Nage led the discussion concerning the final resolution for the improvement of four alleys. The fact sheets that he had prepared were reviewed. Richard Figurelli moved and Zeltee Edwards seconded four motions approving the estimates and public hearings for all four alleys. The motions were approved unanimously by the Board. The four will be presented for hearings as follows: S.A. 1449 — North of Linden, East of Custer: January 21s1, 7 p.m., S.A. 1450 —North of Mulford, East of Asbury: January 21, 8 p.m., S.A. 1451 — North of Payne, East of Grey: January 28h, 7 p.m. and S.A. 1452 — North of Lyons, East of Ashland: January 28 h. 8 p.m. These four resolutions will go to Council as one croup the first week of February. Five days prior to the hearings a notice will be published in January. It is anticipated that construction will start in June. The remaining five alleys to be completed in 2003 kill have hearings the last week of February/first week of March. It is possible that all nine will go for bid in June. S.A. 1443 K. Brenniman says is ready to go to court on Thursday December 12'1'. There should be a favorable decision. S.A. 1447 and 1448 S. Nagar informed the Board are nearly complete in preparation. He is getting ready to finalize and inform Legal Council. They are planning a closing for the end of March. There was no other business. Bill Stafford moved for adjournment, Richard Figurelli seconded. The meeting was adjourned at 3:35. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR -JANUARY 13, 2003 Present: David Jennings. President of the Board Zeltee Edwards, Superintendent of Streets and Sanitation Richard Figurelli. Superintendent of Water and Sewer Sat Nagar. Senior Engineer Absent: Bill Stafford, Finance Director lCe_L CI, -f� 7 L1L`�� Others Present: Kathy Brenniman, Attorney for the Board J Kathy Brown. Bookkeeper, Accounting The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board called the meeting to order at 3:05 p.m. The status of S.A. 1447 and 1448 are such that a motion are at the point where S. Nagar can inform Legal : Council so that a closing can be made in late February or March. K. Brenniman stated that the city must record a release of lien for every special assessment, to each property owner, to be recorded in Cook County. The cost is $26.50 for a two -page document times each owner in an assessment. This is an impact on the overall costs and will be figured in by S. Nagar. The Legal Department will do a sample release form and if approved, will e-mail it to Kathy Brown. She will fill in the blanks. Steve O'Sullivan, of the ColIector's Office, might be enlisted to periodically cam' the documents to Skokie for recording. If an account were set up, the city would be billed for multiples saving the necessity of writing checks on a frequent basis. Liens occur at one time for one assessment but each owner can pay off their portion and receive a "release of lien" at that time. The City of Lombard does business this way and will submit samples to K. Brenniman. She and S. Nagar will work out the costs. The notices that have been mailed resulted in only a few undeliverable.'rcfused. K. Brenniman stated the mailbox rule; if sent by regular mail and it is not returned, it, the mailing is considered received. Notices should be mailed both ways, regular and registered. Where there are missing responses from a Condominium, S. Nagar will talk with the appropriate Board member to enlist their assistance. S. Nagar has asked for a special meeting in two weeks, (January 27"') to go over the new alley assessments that are being prepared. If the Board approves the motions, there will be more time to get the letters out. February I O'h is the deadline for setting up a February date. The Board unanimously agreed to the special meeting on January 27'h. Time and place to be announced. In general comments, S. Nagar found a garage built on a higher elevation then allowed. He will speak to the owner and attempt to resolve this. It will affect the repaving of the alley and is drainage. K. Brenniman questioned the availability of a quorum on the 21" and 280'of January in D. Jennings absence. It should not be a problem Z. Edwards moved to adjourneQ, seconded by R. Figurelli, The meeting was adjourned at 3:30 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS SPECIAL MEETING FOR JANUARY 27, 2003 Present-, Dadd Jennings. President of the Board Zeltee Edwards, Superintendent of Streets and Sanitation Keith Fujiham Deputy Director of Public Works!City Engineer Sat Nagar, Senior Engineer Bill Stafford, Finance Director Absent: Richard Figurelli, Superintendent of Water and Sewer Others Present: Kathy Brenniman. Attorney for the Board The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board called the meeting to order at 3:04 p.m. This special meeting was called to set up the schedule of Public hearings for the repaving of five alleys. Four of the five are ready to go. The other four will be presented at hearings as follows: S.A. 1454 — North of Jenks Street, East of Poplar Avenue February 25`h — 7 p.m. S.A. 1455 — North of Hartzell Street, East of Lawndale Avenue February 25'h — 8 p.m. These dates were moved for approval by Z. Edwards, seconded by K. Fujihara & unanimously approved. S.A. 1456 — North of Simpson, East of Darrow Avenue March Ott, — 7 p.m. S.A. 1457 — North of Park Place, East of Lincolnwood Drive March 4 h — 8 p.m. These dates were moved for approval by K. Fujihara, seconded by Z. Edwards & unanimously approved. S.A. 1453 - If final design can be obtained, this will be presented at a hearing on March I I'h at 7 p.m. After the hearings, there will be a mid -April filing. The order for bids will be at the end of May. A discussion was held on the method of deciding how to create assessments. Should it be units or a depth factor? The Board feels that there should be a policy of " by units unless there is commercial property, etc." The starting date should be with the very next assessment created. Z. Edwards motioned for acceptance, K. Fujihara seconded, and it was moved unanimously. S.A.'s 1449, 50, 51 & 52 will be introduced to Council on Februan• I0`h. With passage on February 20, they %vill be filed the first week of March. The fourxsites listed above will be introduced March 24th with passage on March 28`h. IXIA K. Brenniman stated that the statute requires a separate release of lien as each is paid off. A form for documenting this will be in Kathy Brown's computer. The form will be notarized by K. Brenniman and th�n taken to the Recorder of Deeds for filing. The COE account number will be used. At the end of the month, all filings under K. Brenniman's name will be invoiced to 'ter. After review, if correct invoice will go to D. Jennings for payment processing. R The question was raised if an Association can pay the assessments, with one check, as a whole for all the individual units in the building. The individual units would have monthly assessments. However, there needs to be a way to separate the individual who might want to sell their property and or pay it off sooner. K. Brenniman will look into this. Z. Edwards moved to adjourn, B. Stafford seconded. The meeting was adjourned at 3:37 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR FEBRUARY 10, 2003 Present: David Jennings, President of the Board Zeltee Edwards, Superintendent of Streets and Sanitation Richard Figurelli, Superintendent of Water and Sewers Keith Fujihara, Deputy Director of Public Works/City Engineer Bill Stafford, Finance Director Absent: Sat Nagar, Senior Engineer Others Present: Kathy Brenniman, Attorney for the Board Kathy Bro«m, Bookkeeper, Accounting The Board met in room 3650 of the Civic Center, Located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board called the meeting to order at 3:02 p.m. The first round of special assessments (1449 through 1452) is ready to go to the City Council on February 10, 2003. K. Brenniman requested the Engineer's estimates so that she can prepare the needed documents for S.A.'s 1453 — 1457, the next round of special assessments. The question of individual billings or a singular bill to a condominium association will be deferred until S. Nagar returns. A singular bill is a potential problem for the Accounting Bookkeeper when it is necessary to give a unit o%mer a "paid off' document. K. Brown will relate upon completion of a file's payments the information to K. Brenniman so that a release can be produced. This new system starts immediately. The first four alleys will be up for action on February 241h Council Agenda and filed the first week of March, if passed. The Finance Director offered to begin producing the Agenda and posting notice of the meeting and agenda 48 hours in advance pursuant to the Open Meetings Act. There was unanimous approval. R. Figurelli motioned to adjourn, Z. Edwards seconded. The meeting was adjourned at 3:20 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR APRIL 08, 2003 Present: David !ermines President of the Board ri Zeltee Edwards Richard Figurelli Superintendent of Streets and Sanitation Superintendent Water Sewers ry.t { of and i bsent: Keith Fujihara Deputy Director of Public worlcs!City Engineer Bill Stafford Finance Director Others Present: Kathy Brenniman Attorney for the Board Kathy Brown Bookkeeper. Accounting The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board called the meeting to order at 3:05 p.m. S.A. 1447 & 1448 are finalized. The final date for close out is May 6. Ms. Benniman is working on obtaining the warrants. The first installment is required no later than 1-2-04. Interest starts accruing after 60 days from the date of the letter of notice. Dollars owed can be paid before interest starts. K. Brown is creating a Ietter that will be reviewed by K. Brenniman. S.A.'s 1449 thru 1451 have a court date of April 17 for an order to allow the bidding process to start. S.A.'s 1453 thru 1457 will have an initial filing on April I7. The return date for the confirmation order is May 22. Bids may go out after May 22, 2003. Individual condo owner's bills will be sent to a representative of the condo association. All individual units will be notified and informed that it is the City's understanding that the Association will pay the bill. The letter will be worded with specific language especially as concerns failure of the Association to pay and the consequences. When all is paid, releases will be filed for each individual unit. The owner's name of each unit must be obtained. Mr. Jennings and Mr. Nagar will work with Ms. Brenniman on this letter. Mr. Nagar presented three new petitions for ally paving: East of Custer/South of ;Mulford: 84.3 % of property o-omers have signed and all signatures are confirmed. This is based on the unit method. R. Figurelli motioned for acceptance, B. Stafford seconded; it passed unanimously. East of Greenbay/North of Noyes: 70.5 % of owners have signed. This is based on the footage method. R. Figurelli motioned for acceptance, B. Stafford seconded and it passed unanimously. An alley east of Sherman is not ready as there is some legal question. The land was given to the City, a Plot of Dedication. so that the o%%=rs can benefit from the 50/50 split. K. Brenniman needs certification of publication to file S.A. 1455 — S. Nagar said it is coming. Ms. Brenniman also needs rolls for S.A. I453 — 1457 for filing. A citizen talked with D. Jennings about a different way to repave alleys using blocks that change the drainage method. He was invited to present his findings to this Board. Mr. Jennings asked for a motion to adjourn. Zeltee Edwards so motioned and Richard Figurelli seconded. the meeting was adjourned at 3:40 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR MAY 07, 2003 Present: Absent: Others Present: David Jennings President of the Board Zeltee Edwards Superintendent of Streets and Sanitation Keith Fujihara Deputy Director of Public Works City Engineer Sat Nager Senior Engineer Rill Stafford Fiaince Director Richard Figuretli Superintendent of Crater and Sewers Kathy Brenniman Anorney for the Board The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board called the meeting to order at 3:10 p.m. K. Brenniman reporied on the status of several Special Assessments. S.A.'s 1447 & 1449: play 13`s the final order of confirmation was entered and collection may now begin. B. Stafford stated that the notices have been revised. S.A.'s 1449. 1450 & 1451: An order of confirmation was entered April 17u'. S.A.'s 1453 thru 1457: A court date of May 22, 2003 is set for entry of the order of confirmation. This will allow us to go out to bid in June and start middle to late July. Keith Fujihara brought up the 12 alleys in the Home Depot area. 350 thousand additional dollars in funding is required. Residents are being talked with. The City of Evanston will pay 50% of the cost and Home Depot and residents will pay the balance. A hearing is required to create this special assessment. B. Stafford will find the money in 2004 probably from the HD neighborhood fund. Leonard Sciarra of Prisoc, Serna & Sturm Architects made a presentation concerning the use of permeable pavers in the alleys. They are designed to decrease the load on the storm servers by decreasing run-off. The advantage of this system is that it does not require a storm pipe. The longevity of the pavers is 50 years compared to concrete that has a life expectancy of 80 years. It was pointed out that there would need to be a special design prepared for each alley. Design costs are estimated at $7 to $9 per square foot. Concrete comes in at SIS per. COE does not have a design team. This system does not address backyard flooding which is a big concern in the community. Questions arose about grass growing in the pavers and clogging the system. Mr. SciatTa suggested that a test alley be done and offered to look into sources for funding up to 80% of the project such as EPA and DOE. The City of Evanston would have to apply for these funds. D. Jennings suggested that we try- this product in an alley that will not be an S.A. parcel. Drainage capacity is a major concern. Work will progress on getting a sample area found, funding applied for, a design from Unilock for pavers and under work and the setting up of competitive bidding. Presented for information only: K. Fujihara spoke of the widening of Simpson Street by taking off Yon the north side which would add 25 parking spaces. A sidewalk would be installed. It would be day only parking, evenings would be restricted for the residents. The cost would be 50 to 60 thousand. S. Nagar has been touring alleys, concerned about drainage into back yards. One question is, can the alleys be lowered? Z. Edwards is concerned about rutting in the alleys. Rec}clod asphalt alleys require constant maintenance. Scrape off the top 4 inches, compact the area, lay recycled asphalt, put down a binder and then cover,with hot asphalt and you will have a nice surface but it does not address drainage. Cutting out more that 4 inches can cause other problems. S. Nagar will get specs on areas in most need and this summer work will be done. Z. Edwards moved that the meeting be adjourned. K. Fujihara seconded. The vote was unanimous. The meeting was adjourned a t 4:15 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS INTEETING FOR'JUNE 09. 2003 Present: David Jennings President of the Board Zeltee Edwards Superintendent of Streets and Sanitation Richard Figurelli Superintendent of Water and Sewers Sat Nager Senior Engineer Bill Stafford Finance Director Absent: Keith Fujihara Deputy Director of Public Works/City Engineer Others Present: Kathy Brenniman Attorney for the Hoard The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board called the meeting to order at 3:04 p.m. 1. K. Brenniman reported on the status of S.A.'s 1453 thru 1457. The order of confirmation was entered on May 22, 2003. Bids were advertised May 28`h and 29`h. Bids were opened June 13ei and will go to Council June 23, 2003. 2. S. Nager presented three alley petitions for approval. He indicated that the first two alleys {north of Main/east of Wesley and north of Hartzell/east of Lincolnwood Drive} are "T" alleys and are not a problem. The residents on the third alley (north of Greenleaf/east of Judson) do not want to pave the east/west leg, only the north/south portion. D. Jennings is against doing a portion of an alley. There are questions about a tree on the boundary line and the right away. Another try will be made to get the owners to agree to the total job. A motion to accept the petitions for alleys 1 & 2 was made by Z. Edwards and seconded by R. Figurelli. It passed unanimously. The third alley «-ill go back to hearings. 3. S. Nager began a discussion about resurfacing the alley north of Howard and east of Dodge. Every time it rains, a pond is created as the water has no where to go. Streets and Sanitation wants to put down black top. The center is at a higher elevation. Private and commercial owners do not want to pay for any work. The area can be graded without a drain but would still result in ponding. R. Figurelli says that a contractor would be required, because of special equipment, and the cost would depend on the depth of work decided upon. Adding drainage will make it more expensive. D. Jennings .vill work on funding sources. S. Nagar will get drainage information to R. Figurelli who in tum will work up a cost analysis. B. Stafford moved to adjoum, R. Figurelli seconded. The vote was unanimous. The meeting was adjourned at 3.20 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR JULY 14, 2003 Present: David Jennings President of the Board Zeltee Edwards Superintendent of Streets and Sanitation Keith Fujihara Deputy Director of Public Works'City Engineer Sat Nager Senior Engineer Bill Stafford Finance Director Absent: Richard Figurelli Superintendent of water and Sewers Kathy Brenniman Attorney for the Board Others Present: Jim Nash Property Manager, 1500 — I510 Central The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board called the meeting to order at 3:07 p.m. 1. Mr. Nash, representing the owners of the building at 1500 — 1510 Central, presented concerns about the assessment for paving the alley behind the building. Of the ten units in the building (the assessment is based on number of units) only four have garage entrances on the alley. The frontage area is very small. Could the Board assess by footage rather than units? It was pointed out that: 1. there cannot be two types of assessment for one alley. 2. it is not advisable to change the total method of assessment in the middle of the procedure and 3. the whole building will benefit in its overall evaluation from this improvement. Since it is still in petition status, the Board agreed to let it run its course and revisit if necessary depending on results. 2. S.A. 1449 — 1451 went to Council June 9. Contracts went to the contractor, Robi Excavating, but have yet to be returned. He is having a problem getting a bond company and insurance. Purchasing will be asked to look into termination of a contract and how to proceed. S.A. 1452 had its petition withdrawn. The signers rescinded their approval. S.A. 1453 -- 1457 will start work the week of July 21'. This is the King's Point area. 3. Concerning the alley between Ridge and Asbury. Mr. Kip feels that no one has tried to fix the flooding of his backyard. It was noted that he has been talked with several times. Original ideas to correct this drainage problem would have flooded two other yards. The building of a 12 inch wall on public land behind his garage is a possible solution. It was suggested that the 600 feet of alley be graded to a drop of I and % feet. Mr. Jennings believes that it will still cause flooding. Mr. Nagar stated that this would entail cutting out the whole alley and starting from base. Mr. Edwards said that he would try. If the draining worked, the wall would not have to be built. The alley will be staked every 20 feet and then looked at for how the grading will affect each garage on the alley. A decision will be made after this information is obtained. 4. Z. Edwards updated the progress on the alley east of Asbury and west of Central. The work is almost done. It was a very awkward job to drop the alley four inches and put in two drains. A combination of hot mix and recycled asphalt was used. Mr. Jennings noted that it should last up to 8 years. The catch basin at the bottom of the alley should help with the water run-off. 5. K. Fujihara asked that someone go out and look at Highland Street, south of Isabelle, near the intersection of Ridge and Lake. The overall condition is poor, major repairs seem warranted. K. Fujihara moved to adjourn, Z. Ed,.vards seconded. The vote was unanimous. The meeting was adjourned at 3.48 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS .� MEETING FOR AUGUST 18. 2003 Present: David Jennin-.s President of the Board Zeltee Edwards Superintendent of Streets and Sanitation Richard Figurelli Superintendent of Water and Sewers Sat Naeer Senior Engineer Bill Stafford Finance Director Absent: Keith Fujihara Deputy Director of Public Works/City Engineer Others Present: Kathy Brenniman Attorney for the Board The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board called the meeting to order at 3:08 p.m. 1. B. Stafford reviewed new State legislation (HB 2317) that will allow the combining of more assessments in an easier manner. These changes would also allow changing our interest rate charges. It was suggested that a new City ordinance be proposed. B. Stafford will draft it and K. Brenniman will review it. This HB also allows for bi-annual billings. B. Stafford will study the benefits, if any, to changing to this system from annual payments. S. Nager presented the following: 2. S.A. 1449 — 0451 have been given to a second contractor, Capital Cement. If the City approves tonight, construction will begin 9-1-03. They can be closed out in December. 3. S.A. 1453 -- 1457 paving begins September 51h. They are expected to close out before the end of the year. 4. Four new petitions were presented to the Board —all have over 50% owner approval: 54.5% approved - north of Keeney/east of Michigan 58.8% approved - north of Payne/east of Lawndale (t shape) 57.0% approved - north of Davis/east of Asbury (I shape) (very old -- needs to be resurfaced) 54.0% approved — north of Warren/east of Grey (first of 12 — Home Depot area) Z. Edwards motioned for acceptance, R. Figurelli seconded. The vote was unanimous. Designs will be done for the survey. Fact sheets will be available at the next meeting. 5. Z. Edwards reviewed the two alleys that were blacktopped behind Roycemore High School off Central and Asbury. This style of resurfacing has been done in Chicago for 10 to 15 years. Thought there is no drainage, concerns are minimal. The work should last eight years. Four alleys that did not require owners consent and that had not been successful with recycled asphalt were selected in COE; two are done, one is being finished as we meet and one is to be done. Mr. Edwards feel that recycled is better as it is porous, is inexpensive and quick. Blacktop needs to last the eight years to break even on costs. There are no standards in place to do blacktop if owners request it. They will need to be developed. 6. S. Nagar stated that twelve alleys are ready for next year. fie needs to get the surveys and the manpower. D. Jennings and he %►-ill talk about staff and vendors. R. Figurelli motioned to adjoum. Z. Edwards seconded. The meeting was adjourned at 3:45 p.m. r MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR SEPTEMBER 8, 2003 resent: David Jennings President of the Board Zeltee Edwards Superintendent of Streets and Sanitation Richard Figurelli Superintendent of Water and Sewers Keith Fujiham Deputy Director of Public Works/City Engineer Sat Nager Senior Engineer Bill Stafford Finance Director Absent: Others Present: Kathy Brenniman Attorney for the Board The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board called the meeting to order at 3:05 p.m. 1. S. Nagar presented two petitions for alley work to be approved. One is north of Washington/cast of Hartrey (Home Depot area) and the other is north of Livingston/east of Woodbine. Both are straight alleys and are single family home configurations. 71.4 % of the owners in the first case signed the petition and 60% signed for the second. The department is ready to go ahead with the survey and design aspect. Z. Edwards motioned for approval of the petitions and R. Figurelli seconded. The vote was unanimous. 2. There has been some question about how a citizen can protest the method of assessment. D. Jennings recommends that a letter be sent by the property owner to the Board and that they would be welcome to attend a meeting. As to the question of computing assessments on a frontage basis or by income producing units, a study will be done to see what, if any, costs variances there are. 3. The second item on the published agenda is not under the purview of the Board of Local improvements and therefore was not discussed. 4. K. Brenniman reiterated that careful attention must be given to property owners needing to prepay their assessments, because of selling or refinancing, and the monies going into escrow. The City is willing to accept a payment based on the estimated cost and will issue a rebate as appropriate (the most likely result), :when the final charges are available. Ms. Brenniman will do research to make sure that this particular law concerning assessments allows the City to help the property owners in this manner. Z. Edwards motioned to adjourn, R. Figurelli seconded. The meeting was adjourned at 3:45 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR OCTOBER 13. 2003 Present: David Jennines President of the Board zeltee Edwards Superintendent of Streets and Sanitation Richard FicurelIi Superintendent of Water and Sewers Keith Fujihara Deputy Director of Public WorkslCity Engineer Sat Nager Senior Engineer Bill Stafford Finance Director Absent: Others Present: Kathy Brenniman Attorney for the Board The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue in Evanston, Illinois. The President of the Board called the meeting to order at 3:02 p.m. 1. S. Nagar presented fact sheets on eight alleys and requested approval to proceed to the design step. The S.A. Ws are: 1466, 1464, 1470, 1471, 1472, 1473, 1474 and 1475. R. Figurelli moved for approval, Z. Edwards seconded. The vote was unanimous. 2. K. Brenniman talked about the best way to present groups of assessments at Court. She would prefer a minimum of two groups (ten each) rather than twenty altogether in one group. It is up to the judge, who may direct one trip of twenty, two trips of ten each or even a break of 7-7-6. Our current in-house limit is to survey, design and build ten alleys. If twenty are desired, S. Nagar suggests that outside help would be required. B. Stafford noted that there is an increase in calls with an increase in work and that an in- house person who specifically deals with the citizens on these matters would be justified. Recording of the documents (S26.00 for 2 pages) and the mailing to the citizens is a fast procedure. Next year's budget is based on twenty alleys. Some will be done in-house and others by outside contractors. For each Special Assessment or group of assessments, the Law Department must appear in Court five times. The city will do bidding as RFP for the alleys. The cost of engineering will be built into the assessment. The cost may be higher than when we do all the work in-house. 3. Though starting late, nearly all alleys have quotes. Close-out can be done in December. Ms. Brenniman needs two trips. five weeks apart. 4. Two alleys (one at Sherman and one CDBG) need to be cleaned up. The designs are ready. D. Jennings asked for a CDBG alley for next year. B. Stafford motioned to adjourn, Z. Edwards seconded. The meeting was adjourned at 3:27 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR NOVEMBER 10. 2003 Present- Zeltee Edwards Keith Fujihara Sat Nager Absent: David Jennings Richard Figureili Bill Stafford Others Present: Kathy Brenniman Superintendent of Streets and Sanitation Deputy Director of public Works/City Engineer Senior Engineer President of the Board Superintendent of Water and Sewers Finance Director Attorney for the Board The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. A quorum was not in attendance. No meeting was convened. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR DECE�IBER 15, 2003 Present: David Jennines President of the Board Zeltee Edwards Superintendent of Streets and Sanitation Keith Fujihara Depun Director of Public WorkVCity Engineer Sat Nagar Senior Engineer Bill Stafford Finance Director Absent: Richard Figurelli Superintendent of Water and Sewers Others Present_ Kathy Brenniman Attorney for the Board The Board met in room 3650 of the Civic Center, located at _ 100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:05 p.m. 1. The Sherman alley dedication can be accomplished several ways. The petition can be sent to each mortgage company to sign, or they can be asked to come into City 14aIl to sign. Individual petitions can also be sent to the property owners/condo associations who are dedicating the property. That would mean ten (10) individual dedications and they would each be responsible to set their mortgage company to sign. It also means ten filings. This latter option will be used. 2. All the work on 2003 alley paving is accomplished though not all the final inspections are completed. S.A.'s 1449 through 1451 and S.A.'s 1453 through 1457 require a two-step closure procedure. Mr. Nagar will present a motion for permission to close at the January Twelfth Board meeting. tics. Brenniman should be finished filing by April. Then, billings can be mailed. Ms. Brenniman urged that in the future the closure process begin as soon as the alleys are complete to avoid handling them in the first of the year when legal work is also being done on the new alleys. 3. Group I for 2004 consists of five alleys, S.A. 1458, 1459. 1460, 1461 and 1463. Since there are only seven properties on the alley in S.A. 1463 it was assessed by the unit method as that provided the most equal distribution. Mr. Edwards moved that all five set hearings, Mr. Fujihara seconded, the vote was unanimous. They will be sent to court as one group. Public Hearings: January 27, 2004 7 p.m. S.A. 1458 - 8 p.m. S.A 1459 February 3, 2004 7 p.m. S.A. 1460 - 8 p.m. S.A. 1461 February 10, 2004 7 p.m. S.A. 1463 S.A. 1462 is the Home Depot alley. ']here will be a group hearing. 4. The preview of 2004 shows, eleven alleys with the engineering to be done in-house. Group I has five and Group 11 has sic. The designs for Group 11 will be done in January. Hearings are planned for the end of February or very early Larch. Group III is the eight 1-lome Depot alleys. All designs will be done out -of -house. Mr. Nagar is working, on an RFP. A special assessment proposal will go out in early 2004. Plans are to interview in February, make the selection and start the surveying in March. The review may take up to three months so that bidding can be conducted at the end of summer. The Board suggested a push be clone on the preliminary work so that the work will be accomplished in 2004. X side note: S.A. 1465, part of Group 11, was in conflict with the sewer design and progress has been delayed. It should be done by fall '04. 5. There is still concern by citizens selling their property that they cannot clear up the question of an open assessment. The City is willing to accept funds based on the projected costs and make the appropriate refund when actual costs (usually lower) are available. Ms. Brenniman stated that this procedure could be in conflict with the Statute and will issues a legal opinion. Mr. Stafford moved for adjournment, IN-Ir. Edwards seconded. The meeting closed at 4 p.m. `IINUTES OF THE BOARD OF LOCAL INIPROVENIENTS `IEETING FOR JANC:ARY 12.2004 Present: David Jennings President of the Board Zeltee Edwards Superintendent of Streets and Sanitation Keith Fujihara Deputy Director of Public «'orW- City Engineer Sat Nagar Senior Engineer Bill Stafford Finance Director Absent: Richard Figurelli Superintendent of Water and Sewers Others Present: Kathy Brenniman Attorney for the Board Matthew Gerst Legal Extern The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:05 p.m. 1. Eight fact sheets for approval to close were passed out. CITY PRIVATE S. A. 1449 North of Linden Place/East of Custer Avenue S29,136.24* S27,624.42 S. A. 1450 North of Mulford Street/East of Asbury Avenue S50,292.31 * S45,329.83 S. A. 1451 North of Payne Street/East of Grey Avenue S46,425.82* S43,283.36 S. A. 1453 North of Greenleaf StreetfEast of Dewey Avenue S79,008.65 S79,008.65 S. A. 1454 North of Jenks Street/East of Poplar Avenue S78,535.80* S40,199.00 S. A. 1455 North of Hartzell/East of La%%mdale Avenue S104,808.41 $104,808.41 S. A. 1456 North of Simpson Street/East of Darrow Avenue S60,805.65 S60,805.65 S. A. 1457 North of Park Place/East of Lincolnwood Drive S43,151.47 S43,151.47 * When the final figure comes in over the lowest bidder, the City must absorb, per statute, the difference. B. Stafford made the motion to approve the closing out of each S.A. and asking Legal to proceed. Z. Edwards seconded; the vote was unanimous. K. Brenniman will process them as one package. That will entail two trips to court. It will be the end of February/early March when collecting can commence. S. Nagar will give rolls to K. Brenniman in ten to fourteen days of this meeting. She will have fifty-four documents to prepare. 2. New for 2004, the first group of five, S. A.'s 1458 — 1459 will be presented January Twenty- seventh for hearings, 1460 -- 1461 on February Third and 1463 on February Tenth. They will be introduced on February Twenty-third, then passage will be asked for on March Eighth and then they will be filed. There are two more groups of S.A.'s. a group of six alleys and a group of eight Home Depot alleys. 3. An Alderperson has requested that the alley north of Noyes and west of Sherman be done as outreach in the neighborhood. Special notice to the residents will be required. 4. Proposals are out for doing the eight alleys in the Home Depot area. They are due back Friday, January Sixteenth. Thirty-one firms are bidding. Z. Edwards motioned for adjournment and was seconded by B. Stafford. D. Jennings adjourned the meeting at 4:23 p.m. MINUTES OF THE BOARD OF LOCAL I`IPROVE\IENTS MEETING FOR Februan- 09. 2004 Present: David Jennings Zeltee Edwards Richard Fiaurelli Keith Fuj&ra Sat Naear Bill Stafford Absent: Others Present: Kathy Brenniman President of the Board Superintendent of Streets and Sanitation Superintendent of Water and Sewers Deputy Director of Public Works/City Engineer Senior Engineer Finance Director Attorney for the Board The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:04 p.m. I. S.A.'s 1449 — 1451 & 1453 — 1457. Ms. Brenniman went to court January 23rd to file the first set of closing documents. Advertising will take place tvice prior to the closing. Billing can begin on March 4`h at 2 p.m., when the final order of confirmation is obtained. 2a. S.A. 1458- North of Noyes/East of Greenbay. To do only the north/south leg of the alley is planned. There was a 2-1 opposition to doing the east %vest leg. After discussion ofthis irregularity, Mr. Nagar stated that it was too late to change plans for this year. If plans move ahead, only one leg will be paved. Z. Edwards motion4 for moving ahead, K. Fujihara seconded. Further discussion resulted in tabling the project and conducting a second petition among the residents. K. Fujihara is under the impression that a majority of the residents have changed their minds. S. A. 1458 will not be part of Group I in 2004. 2b. S.A. 1461 — North of %fain/East of Wesley. Assessing by units came up with 38 units but the owners only come up with 28. 38 represents mailboxes. 28 represents actual owners who are giving living space, to relatives for example, at no rental cost. Mr. Nagar will put in writing the question of "what constitutes a dwelling?" Ms. Brenniman will write an opinion so the Board can develop a consistent count system. Z. Edwards will talk with Community Development to ascertain exactly what method they use. This may result in a change in assessment. If it is twenty percent or more of the current figure, a new hearing is required. No action will be taken until Mr. Edwards' report is received. 2e. S.A. 1463 -- North of Davis Street/East of Asbury. There was a discussion to divide this project into two pans, the north/south leg with six dwellings and the eastlwest leg with the Pension Board parking lot entrance. This would make the Pension Board portion a project, not a special assessment. The Pension Board has shown willingness to pay fifty percent. A letter of intent is required from the Pension Board to put this action into place. R. Figurelli motioned to change the fact sheet and engineering estimate and make this a split project. K. Fujihara seconded. The vote was unanimous. 2d. S.A.'s 1459 and 1460 are progressing as previously determined by the Board. Board of Local Improvements — February 9, 2004 — page 2. 3. There will be six S. A.'s in Group 11. 1464 & 1466 are T alleys, the others are straight. All will be 50150 payments. S.A.'s 1465 and 1466 are estimated at over S200,000. An extra legal notice is required. S.A. 1.164 — North of Payne Street/East of Lawndale Avenue. All single family dwellings. S.A. 1465 — North of Kenney Street/East of Michigan Avenue. All single family. S.A. 1466 — North of Dempster/East of Dodge Avenue. Might become an issue like S.A. 1461 in deciding how many units exist. S.A. 1468 —North of Livingston Street/East of Woodbine Avenue. All single family. S.A. 1472 — North of Greenleaf Street/East of Dodge Avenue. Could become a situation like S.A. 1461. S. A. 1475 -- North of Main Street/East of McDaniel Avenue. R. Figurelli motioned to move forward, Z. Edwards seconded, the vote was unanimous. Public hearing dates (with required notices to be posted) are: March Second - 1464 at 6:30, 1465 at 7:30 and 1466 at 8:30. March Ninth - 1468 at 6:30, 1472 at 7:30, and 1475 at 8:30. Council Meeting is on March 22"d K. Fujihara motioned for acceptance of the dates, Z. Edwards seconded and the vote was unanimous. 4. There are eight alleys (Home Depot) in Group III. They will be presented in Council March 9'h. Fifteen proposals were submitted on this bid. All eight alleys were bid as one group. Four Companies were interviewed. Mr. Nagar is awaiting a contract. R. Figurelli motioned to adjourn, Z. Edwards seconded, and the vote was unanimous. The meeting adjourned at 4:16 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETItiG FOR MARCH 08. 2004 Present: Absent: Others Present: David Jennings President of the Board 7_eltee Edwards Superintendent of Streets and Sanitation Sat Nagar Senior Engineer Bill Stafford Finance Director Richard Fieurelli Superintendent of Water and Sewers Keith Fujihara Deputy Director of Public Works/City Engineer Kathy BrennimanAtmrney for the Board The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue. Evanston, Illinois. The President called the meeting to order at 3:05 p.m. 1. All the Special Assessments for 2003, (1449 — 145). 1.353 — 1457 j had their final order entered Mach 4, 2004. Kathy Brown is in the process of sending out collection letters. 2. All of Group 1. 2004, (S.A.'s 1459, 1460, 1461 & 1463) were introduced to Council on February 23rd. They are up for passage this evening. March Sty. When passed, their filing will be held for a couple of weeks so that they may be combincd With Group I1. 3. Group Il . 2004 (S.A.'s 1464, 1465 S O466) will be introduced to council March 8'h and will be up for passage March 22". Group 111, 2004 (S.A.'s 1468. 1472 g 1475) will have their hearing on March 9`h and will be introduced to Council on March 22°4. The Council will be asked to suspend the rules and pass these S.A.'s during the same session. A memo was sent to Council members concerning this request. All the S.A.'s from Groups 1, II and ill that have been passed byMarch 22". will be filed on March 30th. This will be followed by legal notices. The court date for the confirmation hearing on these S.A.'s is scheduled for May 11. On May 12'� they will go out for bid. S.A.'s 1465 d: 1466 have aggregate totals over S200.000.00, which requires that there be additional Iegal notices printed betty een their introduction on \larch 8' and March 22"4 when they will be up for passage. S.A.'s 146S. 1472 d: 1475 were assessed using the' -unit" method. Ms. Brenniman pointed out that the cost to record a release is approximately S26.00. Next week she will have 60 releases to record from one Special Assessment. for a emnd total of S 1.560.00. It is important that these costs be part of the Engineer's Estimate for each assessment. S.A. 1465 has two objectors according to %fr. Jennings. Those residents will be invited in to get their input prior to the court date. Ms. Brenniman needs the rolls for all assessments in Groups 1. 11 and Ill by March 22'h. 4. As concerns the eight alleys at Home Depot. Ms. Brenniman opined that it is permissible to present all alleys as one case if they are essentially in the same area. Chance to the number of alleys, if necessary, can be made before the assessment is tiled with the court. A consultant is coming in on March 10``' to show what the first alley will look like. 5. Mr. Edwards elaborated on the memo he produced concerning the method of assessment. A hard copy of the database used for assigning units will be forwarded to him. Mr. Edwards will put it on the P.C. so that it is readily available for study by the Board of Local Improvements. 6. S. Nagar had the Sherman plats. There are six owners and two condominium associations for eight plots. There are ten PIN numbers. Mr. Jennings will talk to AldermanNew-man tonight to see if he will support the Board hand carrying the plats to the condominium associations for signature rather then using the mails. L. Edwards motioned to adjourn, B, Stafford seconded, and the vote was unanimous. The meeting adjourned at 3:35 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR APRIL 13. 2004 Present- David Jennings President of the Board Kathy Brenniman Attome% for the Hoard Zeltee Edwards Superintendent of Streets and Sanitation Keith Fujihara Deputy Director of Public Works/City Engineer Sat Nacar Senior Engineer Bill Stafford Finance Director Absent - Others Present: Vincent Jones Assistant to the City Manger The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:05 p.m 1. Some residents have requested alley storm drain connections to avoid back yard flooding. The new alleys do not allow for connections. This was considered in the long range sewer planning and the consensus was "no". It was decided to let water seep naturally into the ground. 2. The revision to the S.A. notice letter for estimated costs will be reviewed by K. Brenniman before being put into use. 3. New plats will be given to the homeowners of the Sherman Avenue alley (2000 Block) for signing. This will become a 2005 alley. 4. If the petitioner does not border on an alley, can the Board accept the petition? Yes, if 51 % of the owners who do border on the alley have signed the petition. S. As concerns the alley north of Noyes/ east of Greenbay, nine of fifteen residences now agree to the paving. The work is already designed. Since this is a change. another public hearing is required and then an ordinance sent to City Council for approval. This came about because of a two -page letter. Notices would have to sent out for a public hearing. This could be considered a neighborhood meeting by the residents. A new design will be required to show the closed off alley and any work that will be required. 6. S.A.'s I459 through 1461, 1463 through 1466, 1468, 1472 and 1475 were filed on March 30, 2004. They will be in court again on May 11, 2004 for confirmation and then will go out for bid if approved by the Judge. One resident in S. A. 1465 is objecting since they do not use the alley behind their house. D. Jennings, K. Fujihara, S. Nagar and K. Brenniman will meet with the resident prior to the May 11 to court date. 7. The process for the eight alleys of Home Depot (Group 111) has begun. The first alley design is almost done. Two more designs were submitted the Friday before this meeting. The consultant is not designing the alleys the way the City directed and many resubmissions have had to be made. All eight designs have been promised by the twenty-third of April. Mr. Jennings wants to sit with the consultants during the review meetings.. For discussion only: In developing costs, the cost of recording releases must be reflected. S.A. I449 had sixty units, which cost S1,560.00 at filing. A. Edwards, K. Fujihara, S. Nagar and D. Jennings will sit and decide haw petitions go out. Not all petitions and residents may be best served using the unit method. Z. Edwards motioned to close, K. Fujihara seconded, and the vote was unanimous. Meeting adjourned at 4:00 p.m MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR NIAY 10, 2004 Present: David Jennings Kathy Brenniman Zeltee Edwards Keith Fujihara Sat Nagar Bill Staftbrd Dave Stoneback Absent, Others Present; President of the Board Attorney for the Board Superintendent of Streets and Sanitation Deputy Director of Public %Vork&'City Engineer Senior Engineer Finance Director Ass't Superintendent Oper., Water and Sewer The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:05 p.m. Dave Stoneback was introduced and welcomed to the committee. 1. S. A. 1458. 60% of the residents have now agreed to the paving of the alley. The unit method was used. The entire alley will be paved with no connection to Grant Avenue. The City is not planning to take down the fence between the properties and the golf course. A second public hearing will be needed. This petition and five others presented by S. Nagar where unanimously approved by the Board to move forward. Five of the six have not been designed yet. All were assessed using the unit method. 2. S.A. 1465 North of Kenney/East of Michigan Avenue. One objector prepared an objection, threatened to go to court and would not waive a jury trial. His objection was the method of assessment. He felt that usage not units should be the measurement. A settlement was reached. 3. Home Depot Group I & 11 (combined) - S.A.'s 1459, 1460, 1461, 1463, 1464, 1465, 1466, 1468, 1472 and 1475 go to court May 111h to get the confirmation order entered. They can then go out for bid. The bid will be presented at the second council meeting in June. 4. Home Depot Group IIl -- The designs for the first four alleys are due by May 15th. By the end of the month, all designs should all be in for cost. When finalized, K. Brenniman requires ten days notice to get the paper work done. Plans must be published. 5. S.A. 1476 The Public Hearing will be held June 22rd. The cost will be divided, 50% City, 30% Home Depot and 20% residents. At the first Council meeting in July, it will be presented for passage. The quality of designs submitted has resulted in them being returned for redesign. Field inspections will be done. This work should be accomplished this year. K. Fujihara motioned to close. Z. Edwards seconded and the vote was unanimous. The meeting adjourned at 3:48 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETI\G FOR JUNE 14. 2004 Present: David lennincs President of the Board Kathy Brenniman Attorney for the Board Zeltee Edwards Superintendent of Streets and Sanitation Sat Nagar Senior Engineer Bill Stafford Finance Director Dave Stoneback Ass't Superintendent Oper. Water and Sewer Absent: Keith Fujihara Deputy Director of Public Works/City Engineer Others Present: The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President tailed the meeting to order at 3:04 p.m. 1. The format for the Public Hearing of the eight alleys kno►%m as the Home Depot Alleys was discussed. D. Jennings will make introductions and discuss the method of cost analysis. The payment formula will be addressed. The unit method was used. All the plans will be on view on easels which each attended by a Board Member who will answer questions during an open time before the meeting. Each station (easel) will have two alleys displayed. All addresses will be shown. Drainage will be addressed. It was suggested that the presentation be prepared in power point. What each concerned party (the City, Home Depot and individuals) will be paying will be explained. Discussion of a realistic timetable will also be on the agenda. The completion date depends greatly on the contractor and the -weather. It is hoped that the concrete will be poured and cured by December One. The public hearing date is Tuesday, June 22, 2004 at 7:00 p.m. 2. S. A. 1458 - This petition is set for a public hearing on July 13, 2004 at 7:00 p.m.. This will be the second time. The residents had e-mailed a list of concerns to the Board of Local Improvements and they have all been addressed. This cannot be accomplished as a special project this year and will have to «vait until next year. Z. Edwards motioned to go ahead with S.A. 1458, B. Stafford seconded and the vote was unanimous. 3. The Board accepted the fact sheet for the alley [forth of Grantleast of Central Park to proceed next year. The motion was called by Z. Edwards and seconded by B. Stafford. The vote was unanimous. The survey and design will be accomplished this fall. Z. Edwards motioned to adjourn. D. Stoneback seconded the motion and the vote was unanimous. The meeting adjourned at 3:45 p.m. `MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR JULY 12.2004 Present: Da%id Jennings President of the Board Kathy Brennim an Attorney for the Board Zeltee Ed%yards Superintendent of Streets and Sanitation Sat Nagar Interim City Engineer Bill Stafford Finance Director Absent: Dave Stoneback Ass't Superintendent Oper. Water and Sewer Others Present: The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:11 p.m. 1. North of NoyesAVest of Sherman — information only - 100 units are Cook County low- income housing. A memo will be requested from the County to confirm. S. Nagar suggested that the City of Evanston pay this portion of the assessment. The other 80 units will be assessed using the unit method. 2. North of Main/East of Grey — All single family homes. The unit method was used to assess. 3. North of Thayer/East of Marcy -- On hold. - Home owners' surveys will have to be reviewed. One portion of the alley looks to be owned by the homeowners on either side. 4. The Special Assessment for the Home Depot alleys is up for City Council approval July 12, 2004. Documents for the first filing are to be filed on July 27'h. Advertising will be done twice. On August 31 ", the order for confirmation will be requested. 5. A public hearing (in power point) concerning the alley North of Noyes/East of Greenbay will be held on July 13, 2004 at 7 p.m. Concrete barriers will be put in place blocking Grant Street. The fence will remain and no trees will be removed. This project will not go to Council until next year. Time has run out for completion this year. Z. Edwards motioned to adjourn. S. Nagar seconded the motion and the vote was unanimous. The meeting adjourned at 3:42 p.m. `IINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR AUGUST 16, 2004 Present: David Jennings President of the Board Kathy Brenniman Attorney for the Board Zeltee Edwards Superintendent of Streets and Sanitation Sat Nagar Interim City Engineer Bill Stafford Finance Director Dave Stoneback Ass't Superintendent Oper. Water and Sewer Absent: Others Present: The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois, The President called the meeting to order at 3:08 p.m. With no published agenda, the Board only reviewed progress in several areas. 1. K. Brenniman stated that the petition of S.A. 1476, Home Depot, the first thirteen documents, including the roll was filed July 27, 2004. The next set of documents will be filed July 31, 2004, including the Order of Confirmation. Advertisements will be placed in newspapers September Sixth and Ninth. Bids will be opened on the twenty-first. 2. S. Nagar observed that the work in progress on ten alleys is moving ahead as scheduled. It is projected that the work may be done by October Tenth. 3. Specific questions about garbage removal and containment were addressed by Z. Edwards and his crews. S. Nagar motioned to adjourn. B. Stafford seconded the motion and the vote was unanimous. The meeting adjourned at 3:16 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR SEPTEMBER 13, 2004 Present: Da%id Jennings Kathy Brenniman Z.eltee Edwards Bill Stafford President of the Board Attorney for the Board Superintendent of Streets and Sanitation Finance Director Absent: Sat Nagar Interim City Engineer Dave Stoneback Ass't Superintendent Oper. Water and Sewer Others Present: The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:08 p.m. 1. K. Brenniman stated that in order to obtain an Order of Confirmation from a Judge, she must have in her procession the certified original document from the Pioneer Press. This last time it was a challenge to obtain the copy. She needs to be added to the distribution list. D. Jennings will get this accomplished. 2. S.A. 1476 — The Order of Confirmation was entered and signed by the Judge on August 31, 2004. Ms. Brenniman filed a corrected complete assessment role as a new document. Z. Edwards motioned to adjourn. B. Stafford seconded the motion and the vote was unanimous. The meeting adjourned at 3:12 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS, MEETING FOR OCTOBER 11, 2004 Present: Da%id Jennings President of The Board Kathy Brenniman attorney for the Board Zeltee Edwards Superintendent of Streets and Sanitation Sat Nagar interim City Engineer Dave Stoneback Ass't Superintendent Oper. Water and Sewer Bill Stafford Finance Director Absent Others Present: The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:05 p.m. 1. S. Nagar reviewed alley work as of last week. Different options include sewer work, completing drainage, aprons and pouring concrete. It is recommended by S. Nagar that only sewer work be done. It will take two to three weeks to complete this phase. Work .%ill be starting October 290s on the first alley, and the second alley will be started on November 5'h. These two alleys will be completed. The remaining six will commence work the last week of March 2005 and finish at the end of June. The closeout would follow. if alley number 3 is started this fall, only a portion could be completed before bad weather sets in. It is not advisable to leave the work half done over the winter. D. Jennings and S. Nagar will prepare a newsletter to the residents of the area. 2. K. Brenniman requested a revised assessment roll for S.A. 1476. There was an error in recording of PIN numbers. She will likely be required to set a special court date to file the corrected roll. Z. Edwards motioned to adjoum. S. Nagar seconded the motion, and the vote was unanimous. The meeting adjourned at 3:11 p.m. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR 13.2004 N VV1_-r'1nF-R Present: David Jennings President of the Board Kathy Brenniman Attorney for the Board Zeltee Edwards Superintendent of Streets and Sanitation Sat Nagar Interim City Engineer Dave Stoneback Ass't Superintendent Oper. Water and Sewer Absent: Bill Stafford Finance Director Others Present: Kathy Brawn Accounting Bookkeeper The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:08 p.m. 1. Petitions (for work in 2005) were presented for: North of Emerson/East of Jackson, North of Foster/East of Jackson and North of Greenleaf/East of Darrow. All three arc T Alleys. No problems are anticipated. North of Harrison/East of Elm was the fourth petition. It is a straight alley that was last done in 1924. It will be reconstructed, not resurfaced. The drainage will be improved. The unit method was employed. Z. Edwards motioned to accept the petitions. D. Stoneback seconded. The vote was unanimous. 2. The status of the alleys done in 2004, (SA 1459 - 61, 1463, 1464 - 66, 1468, 1472 & 1475) is that construction was completed two weeks before this meeting. S. Nagar is waiting for the final inspection so that the closing can be initiated. S. Nagar anticipates that he will be able to ask for a motion to close at the December 13`h BLI meeting. K. Brenniman will set up a date to close on these ten alleys in January. By November 201h, the work should be completed on two of the Home Depot alleys. Six more alleys will be worked on in 2005. All eight alleys will then be closed as one parcel in 2005. D. Stoncback motioned to adjourn. S. Nagar seconded the motion, and the vote was unanimous. The meeting adjourned at 3:32 p.m. MINUTES OF THE BOARD OF LOCAL IIZPROVENTENTS MEETItiG FOR JANUARY 10, 2005 Present: Da%ld ]ennines President of the Board Kathy Brenniman Attorney for the Board Sat `agar Interim City Engineer Elke Purze Stab Anomev Dave Stoneback Ass't Superintendent Oper. Water and Sewer Absent: Zeltee Edwards Superintendent of Streets and Sanitation Bill Stafford Finance Director The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:00 p.m. 1. Status Review: S.A. 1459 — 61 & 1463 completed. Awaiting contractor's final estimate. It is due soon. S.A. 1464 — 66, 1468, 1472 & 1475 same as above. A motion to close should be presented at February BLI meeting. Close out will then be at the end of .March or in early April. S.A. 1476 Two alleys are completed. Work will begin on the other six in April 2005. This S.A. will be closed out when all eight alleys are done. 2. Discussion of Special Assessment methods employed for: North of Bradley/East of Fowler - North of Central/East of Reese — North of Lincoln/East of Eastwood. All three alleys are mixed use: single family, commercial, multi -unit and/or institutional. It is recommended that all three be appraised by assessed valuation (area) per records in the County Assessor's Office. After comparing the unit method and the area method, the consensus of the Board was to accept the recommendation from the Department of the City Engineer for assessment by area. 3. Schedule Public Hearings for the first five alleys to be worked on in 2005: All were assessed using the unit method — all are single family/multi-family use. It is recommended that these five be acted upon now with five more to be reviewed in February. These last five will have hearings in March (dates to be decided upon), and then be presented to Council. All ten can be bid on as one group. Fact sheets were presented to the Board with the recommendation to proceed. S. Nagar motioned to accept, D. Stoneback seconded, and the vote was unanimous. A power point presentation "ill be prepared. Hearings: February 2"d 6 p.m. — S.A. 1462 7 p.m. — S.A. 1469 8 p.m. S.A. 1479 February 3rd 7 p.m. — S.A. 1474 8 p.m. S.A. 1477 4. Update on alley paving North of Foster/East of Sharman This is the 2000 block of Sherman. The City does not own the alley and requires individual plats of dedication for each PI\ number. There are eight properties. Two single- family units have not yet signed off on the project. Since the property size will change, each owner will be given a new P1\ number from the County when the plats are recorded. Steps to follow: a. receive remaining plats of dedication. b. present to BLI to accept and to recommend to Council the acceptance of land. c. take to Council an ordinance to accept the land. d. have the Board accept signed petitions but not until City owns the property. e. order survey and design work. f. hold public hearing — date to be set by Board. g. begin the legal process. It was noted that some plats have to be re -charted and resigned due to questions concerning the signature areas. S. Nagar will see to this. `iINUTES OF THE BOARD OF LOCAL UNTPROVEvIE1TS .NiEETI`G FOR FEBRUARY 14. 2005 Present: David Jennings President of the Board Zeltee Edwards Superintendent of Streets and Sanitation Kathy Brenniman Attorney for the Board Sat Nagar Interim City Engineer Bill Stafford Finance Director Dave Stoneback Ass't Superintendent Oper. Water and Sewer Absent: Elke Puree Staff Attorney The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:05 p.m. 1. The following Engineering plans and cost estimates were presented for acceptance. S. Nagar motioned that they be accepted, Z. Edwards seconded. The vote was unanimous. The five are: S.A. 1467 - single family and a few multi -family units. Extreme sloping issues can be handled. S.A. 1470 - T shape — single and multi -family units and a church, which is counted as one unit. The private portion of the alley is not included in the project. S.A. 1471 - One unit is owned by COE. It is not in the cost configuration. S.A. 1473 - No questions, straightforward work S.A. 1478 - First assessed in 1924. It is legal to do a second special assessment since it is a complete reconstruction of the alley, not a repair. Hearings are set for Monday March 71h 6 p.m. 1467, 7 p.m. 1470, 8 p.m. 1473 Tuesday March 8`h 6 p.m. 1471, 7 p.m. 1478 Efforts will be made to get to Council on March 14, 2005 to be able to get the bids out in May. 2. The acceptance of final rolls for ten S. A.'s (1459 — 1461, 1463, 1464 —1466, 1468, 1472 and 1475) was tabled. S. Nagar motioned that a special BLI meeting be held on Monday, February 21", S. Edwards seconded. The vote was unanimous. The date is confirmed and proper notice under the Open Meetings Act will be made. 3. S.A.'s 1462, 1474, 1476, 1477 and 1479 will be introduced to Council February 14`s. They will go up for passage on February 28e'. S.A. 1469 was withdrawn from the group for Iess that 50% of signatures on petition. 4. Alley petitions for review were presented for: a.) north of Howard/east of Hartrey. The unit method was used. b.) south of Mulfordleast of Wesley. Only the north/south leg will be done. The east/west leg is a pedestrian pathway. The unit method was employed. Com Ed is included in the assessment. c.) north of Harvard/cast of Asbury. This is a T alley. One of the multi -unit buildings only has three garages. Discussion of the method to employ for assessment resulted in a unanimous agreement to use the area method. It was also unanimous that the east/west part of the T would not be paved. 5. Information concerning the Simpson/Orrington alley (not all owners have ageed to sell the land to COE) was disseminated. Further discussion is postponed until all have signed. At 4:05, D. Jennings called for a motion to adjourn. Z. Edwards so moved and B. Stafford seconded. The vote was unanimous. "NU UTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR FEBRUARY 21, 2005 Present: Da% id Jennings President of the Board Zeltee Edwards Superintendent of Streets and Sanitation Kathy Brenniman Attorney for the Board Sat Nagar Interim City Engineer Dave Stoneback Ass't Superintendent Oper. Water and Sewer Absent: Elke Purze Staff Attorney Bill Stafford Finance Director The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:05 p.m. 1. S. Nagar passed out the final rolls for S.A.s 1459 — 1461, 1463--1466, 1468, 1472 and 1475. (S.A. 1469 will be delayed.) These are the ten alleys completed last year. Z. Edwards motioned to accept and D. Stoneback seconded. The vote was unanimous. Rolls cannot be filed until estimates and waivers are in, approved and the cost presented to Council. Estimated date of presentation is the first meeting in March, the fourteenth. Legal Council will begin their tasks and hope to get to court by the end of March. 2. D. Jennings asked that all begin to think about a solution for the alley north of the cemetery running from Chicago Avenue to Sheridan Road. There is one eastlwcst leg involved. Work should be done in 2005. At 3:20. D. Jennings called for a motion to adjourn. S. Nagar so moved and Z. Edwards seconded. The vote was unanimous. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR March 14. 2005 Present: David Jennings Kathy Brenniman Zeltee Edwards Sat Nagar Elke Purze Bill Stafford Dave Stoneback Absent: President of the Board Attorney for the Board Superintendent of Streets and Sanitation Interim City Engineer Staff Attorney Finance Director Ass't Superintendent Oper. Water and Sewer Guest: Neil Davidson — Property Owner in SA 1470 The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:04 p.m. 1. Status of SA's 1459 — 61, 1463 — 66, 1472 & 1475: Final bills are in and they'Mll go to Council on March 281h for approval. The rolls are ready for Legal to file after the 28'h 2. Status of SA 1476 (Home Depot): Two of the ten alleys planned to be completed this year are done. The other six will start work in April and should be done by late November. 3. Status of SA's 1462, 1474, 1477 & 1479: They have been passed by Council. The work will be done this year. They will be filed with the five SA's approved by council on March 28`h. 4. Status of SA's 1458, 1467, 1470. 1471, 1473 & 1478: All, except 1470, were introduced to Council on March 14'h. They will be presented for passage on March 28'h and will be filed with the Court soon after. SA 1470 did not get the required 50% of resident's approval and was not presented to Council. �Xlr. Neil Davidson was in attendance at this meeting to discover ways to get the SA back to Council for approval. He believes that he can get more than the 50% required signatures. The Board will leave their options open at this time. There is no guarantee that all the steps can be accomplished for alley wort: to be completed this year. There is also the question of cost; a single alley out for bid could come in at a prohibitive cost. A motion was made to employ the unit method, try to complete the work this year, and reject the bid if it is too high. Z. Edwards so moved, D. Stoneback seconded; the vote was unanimous. It is possible that this SA could be combined with SA 1469 if it meets all of its requirements. This would help keep the costs down. Currently there are two new petitions out for SA 1469; one for it and one against it. 5. Motion was made to accept a plat of dedication of private land to extend the alley north of Foster, east of Sherman and introduce it to Council. Z. Edwards so moved, S. Nagar seconded; the vote was unanimous. Work would be started next year. G. Alley paving petitions presented for approval: A.) North of Brummel/East of Elmwood: Unit method — City will pay CTA portion. Z. Edwards moved, B. Staffford seconded; the vote was unanimous. B.) North of Grant/East of Pioneer. Unit method. Z. Edwards moved, D. Stoneback seconded; the vote was unanimous. C.) North of Washington/East of Dewey: Unit method. Z. Edwards moved, D. Stoneback seconded; the vote was unanimous. D.) North of Leonard/East of Asbury: Unit method — includes a Church. Z. Edwards moved, D. Stoneback seconded; the vote was unanimous. E.) North of Simpson/East of CTA: Area method — 8 homes and I multi -unit, City will pay CTA and park portion. Z. Edwards moved, S. Nagar seconded; the vote was unanimous. F.) North of Colfax/East of Prospect: Unit method. Z. Edwards moved, D. Stoneback seconded; the vote was unanimous. G.) North of Greenwood/East of Maple: Area method — City parking lot on alley. D. Stoneback moved, Z. Edwards seconded; the vote was unanimous. At 4:35, D. Jennings called for a motion to adjourn. D. Stoneback so moved, Z. Edwards seconded. The vote was unanimous. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR APRIL 12, 2005 Present: David Jennings President of the Board Kathy Brenniman Attorney for the Board Zeltee Edwards Superintendent of Streets and Sanitation Sat Nagar Interim City Engineer Elke Purze Staff Attorney Dave Stoneback Ass't Superintendent Oper. Water and Sewer Absent: Bill Stafford Finance Director The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President railed the meeting to order at 3:05 p.m. 1. Status of SA's 1459 -- 61, 1463 — 66, 1468, 1472 & 1475: Closing on 5.25.05 and then Kathy Brown can begin the collection process. 2. Status of SA 1476 (Home Depot): Two of the ten alleys are done. Two more started the week of April 10`h. It is anticipated that all will be done by June and the closing will take place this year. 3. Status of SA's 1458, 1462, 1467, 1471, 1473, 1474, 1477, 1478 & 1479: Confirmation hearing is set for May 131'. They will then go out for bid. Advertising is going on now. Construction should start in July. 4. Status of 2000 Sherman (8 plats): A separate ordinance will be required for each plat (property owner). If the right of way is introduced to Council May 91h and passage occurs May 23`d, the designs will not be seen until the end of October. Work will have to be done in 2006. At 3:50, D. Jennings called for a motion to adjourn. S. Nagar so moved and Z. Edwards seconded. The vote was unanimous. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR MAY 9. 2005 Present: David Jennings Kathy Brenniman John Burke Zeltee Edwards Sat Nagar Elke Purze Bill Stafford Dave Stoneback Absent: President of the Board Attomey for the Board Director of Evanston Division of Transportation Superintendent of Streets and Sanitation Senior Engineer Staff Attorney Finance Director Ass't Superintendent Open Water and Sewer The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:04 p.m. 1. Z. Edwards moved and D. Stoneback seconded to accept alley petition S.A. 1469, north of Paynetcast of Pioneer. The vote was unanimous. A public hearing will be scheduled for June 8, 2005 at 6:30 p.m. 2. Z. Edwards moved and D. Stoneback seconded to accept alley petition S.A. 1470, north of Lyonstcast of Dodge. The vote was unanimous. A public hearing will be scheduled for June 8, 2005 at 7:30 p.m. The cast/west portion of alley will be blacktopped in 2005 in preparation for the repaving to be accomplished in 2006. S.A.s 1469 and 1470 will be filed with the Court in 2006. 3. Status of SAs 1459 - 61, 1463 - 66, 1468, 1472 & 1475: Final order to be issued 5 25.05. At that time, Kathy Brown can begin the collection process. 4. Status of SAs 1458, 1462, I467, 1471, 1473, 1474, 1477, 1478 & 1479: Petitions were filed 4.06.05. Confirmation hearing will be held 5.13.05. This work will go out for bids on 5.16.05. 5. Though not on the agenda, Ms. Brenniman and the Board noted the good work that is consistently accomplished by Panchaj Chokshi. 6. At the next meeting, the approval of the minutes of previous meetings ( January 2005 through May 2005) will be added to the agenda. It was noted that the minutes of April 12 inaccurately counted the number of alleys in the Home Depot project. There are eight, not ten. At 3:45, D. Jennings called for a motion to adjourn. Z. Edwards so moved and D. Stoneback seconded. The vote was unanimous. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR JUNE 13. 2005 Present: David Jennings Kathy Brenniman John Burke Zeltce Edwards Sat Nagar Bill Stafford Kyle Dart Absent: Dave Stoneback President of the Board Attorney for the Board Director of Evanston Division of Transportation Superintendent of Streets and Sanitation Senior Engineer Finance Director Law Clerk Ass't Superintendent Oper. Water and Sewer The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:05 p.m. 1. Approval of minutes, January '05 through May '05 were approved unanimously. 2. Status of SAs 1458, 1462, 1467, 1471, 1473, 1474, 1477, 1478 & 1479: Confirmation order entered by Judge May 13'h, went to Council June 27y and will be open to bids June 14'h. 3. Status of SAs 1459, 1460, 1461, 1463, 1464, 1465, 1466, 1468, 1472 & 1475: Completed in fall 2004. Filed closing documents April 140', final order of confirmation entered May 24`hand are now being collected. 4. Status of SA 1476: six of the eight alleys are completed. There is no commitment for a close out date at this time. Department will wait to hear from citizens about work and will try to close this year. Four alleys of the original twelve in the Home Depot area, never had petitions returned. They are not part of SA 1476. S. Status of SAs 1469 and 1470: Hearings were held last week with no objections being raised. Construction is to begin in 2006. City ordinances will be introduced to Council June 27'h. Some adjustments were made; SA 1469, width of alley and SA 1470, number of units. 6. Zeltee Edwards presented his experiences on alley paving using asphalt. After seeing such work in Chicago, his department paved the worst five alleys in Evanston in 2003. They are still looking great. This material is supposed to last at least 8 years but more than likely can go for 15. This was an experimental program and the funds are now spent. He is proposing that additional funds be allocated (or found) to continue with this program. It is very inexpensive compared to concrete or porous paving. There are EPA concerns to be considered about drainage and overwhelming the storm drains. A combination of asphalt and porous material could be used. In alleys that do not drain towards a street sewer, a pipe could be inserted. Laying concrete is much more expensive for material costs and the intense labor that must include the grading of the alley. The asphalt product does not include drainage, and the surface can have some large lumps. However, there has not been one call on the live alleys that were completed two years ago. Mr. Edwards asks that the Board review the suggestion and makes a recommendation concerning future work At 3:55, D. Jennings called for a motion to adjourn. Z. Edwards so moved and J. Burke seconded. The vote was unanimous. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR JULY 11. 2005 Present: David Jennings Kathy Brenniman John Burke Zeltee Edwards Sat Nagar Bill Stafford Dave Stoneback President of the Board Attorney for the Board Director of Evanston Division of Transportation Superintendent of Streets and Sanitation Senior Engineer Finance Director Ass't Superintendent Oper. Water and Sewer The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:08 p.m. 1. Approval of June 13 minutes was unanimous. 2. Home Depot alleys should be completed in one month except for the sodding of the grass in the public right-of-way and some private areas. This will continue through September. Project should close completely in October. 3. Status of 2005 alley paving. Pre -construction is starting July 12. Work on these nine alleys, will probably start in mid -August and go through October. Small finishing work will be accomplished in early 2006. 4. B. Stafford says that a change to the ordinance (Section 6) changing the rate to 5% needs to be accomplished. Legal Counsel is working on this. 5. Z. Edwards moved and D. Stoneback seconded that the three petitions presented for paving in 2006 be accepted. The vote was unanimous. The design phase will start. They are: alley north of Jenks/east of Broadway alley north of CTA (south of Mulford)/east of Wesley alley north of Foster/east of Sherman 6. The paving of Oakton, south of South Boulevard. D. Jennings contacted the Diocese. They have no interest in participating in repaving stating that there would be no benefit to the Church. They cover fifty percent of the area. The survey has been completed and some drainage work has been accomplished. Costs will continue to be calculated for the various options of how to successfully drain the area, (to a combined sewer or as part of the relief sewer) and to compare the cost of the City performing the work or hiring an outsider. At 3:40, D. Jennings called for a motion to adjourn. Z. Edwards so moved and D. Stoneback seconded. The vote was unanimous. The next meeting is scheduled for August 1 S`h. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR AUGUST I5. 2005 Present: David Jennings President of the Board John Burke Director of Evanston Division of Transportation Zeltee Edwards Superintendent of Streets and Sanitation Sat Nagar Senior Eneineer Absent: Bill Stafford Finance Director Dave Stoneback Ass't Superintendent Oper. Water and Sewer Kathy Brenniman Attorney for the Board The Board met in mom 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:05 p.m. 1. Z. Edwards moved and J. Burke seconded that the July 11 minutes be approved. The motion passed unanimously. 2. Home Depot (8) alleys: There is still one incomplete alley. A tree needs to be cut down and then the apron poured. This project should close this year. 3. Status of 2005 alley paving. Work on the second alley should be completed this Wednesday and the third alley will be started right on schedule. This time, sewer work is being done first. 4. Z. Edwards moved and J. Burke seconded that the four petitions presented for paving in 2006 be accepted. The vote was unanimous. The design phase will start. They are: SA 1482 alley north of FosteNeast of Sherman SA 1483 alley north of Cieveland/cast of Pitner This is the ninth Home Depot alley. SA 1484 alley north of Colfax/east of Pioneer The question has been asked if the trees in the backyards will die. D'Agostino will be asked to review the situation and prepare a letter of his findings for D. Jennings. SA 1485 alley north of Monroe/east of Ridge The following is only a discussion concerning the alley between Foster and South Boulevard and the cemetery. Estimates for paving are due this week. There are still a few unanswered questions. Will the City or an outside vendor do the work? Who will do the grading? Will it be a V design or crest? D. Jennings asked J. Burke to produce a flyer to the residents explaining the plan to asphalt the alley (should last 10 to 15 years) with some drainage to South Boulevard. Part of the plan is to install speed bumps. The Chicago Arch Diocese expressed that they will not participate in the alley paving. At 3:30, D. Jennings called for a motion to adjourn. Z. Edwards so moved and J. Burke seconded. The vote was unanimous. The next meeting is scheduled for September 120'. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR October 10. 2005 Present: David Jenninss Zeltee Edwards Sat Nagar Bill Stafford Dave Stoneback Kathy Brenniman President of the Board Superintendent of Streets and Sanitation Senior Engineer Finance Director Ass't Superintendent Oper. Water and Sewer Attorney for the Board Absent: John Burke Director of Evanston Division of Transportation The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:10 p.m. 1. The minutes of August 15''' were unanimously approved. 2. SA 1476 (Home Depot — 8) The landscaping was started last week and continues this week. Final estimates are expected in the next two weeks. It is anticipated that this SA will go to the Board in November and to Court for a closing in December or January. 3. 6 of the 9 alIeys being worked on in 2005 are completed. 3 are having sewer installation work accomplished and should be completed in October. When the work is approved, the concrete will be poured. Closing is planned for spring 2006. It was mentioned that the closing of numerous Special Assessments at the same time as new ones are being opened is a logistical problem for the La%ti• Department. Efforts will be made to find an answer to facilitating the work. K. Brenniman reported that each release of a Special Assessment lien would now cost S36.00, a ten -dollar increase, due to a new law, which assesses the surcharge on all recordings dealing with real estate. Ms. Brenniman recommends that these additional costs be added to the Engineer's Estimate for each Special Assessment. 4. As to the "Drawings of Record" status, last year's work is up to date. This year's projects are completed and sent to the SewcrAklater Department when Home Depot is done. At 3:25, D. Jennings called for a motion to adjourn. Z. Edwards so moved and D. Stoneback seconded. The vote was unanimous. The next meeting is scheduled for November 14`�, at 3:00 pm. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR November 14, 2005 Present: David Jennings John Burke Zeltee Edwards Sat Nagar Bill Stafford Dave Stoneback Kathy Brenniman Elke Purse Absent: President of the Board Director of Evanston Division of Transportation Superintendent of Streets and Sanitation Senior Engineer Finance Director Ass't Superintendent Oper. Water and Sewer Attorney for the Board Staff Attorney The Board met in room 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:03 p.m. 1. Th.- minutes of October I Oth were unanimously approved. 2. SA 1476 - Only small tasks are left to be completed. S. Nagar is meeting with the contractor on Wednesday the 16ei for a final review. It is possible that the final rolls for presentation to the Board will be available sooner than the next scheduled meeting. If so, a special meeting will be called. This could allow for finalizing the papers this calendar year. 3a. SA 1486 — North of Dempster/East of Fowler. This will be the ninth alley in 2006. Z. Edwards moved that the petition be accepted. J. Burke seconded the motion. The vote was unanimous. The design process will start. 3b. SA's in 2005 — There is only small clean up work to be accomplished on the nine alleys worked on in 2005. Procedures to close should start in early 2006. 4. SA's in 2006 - All nine alleys for 2006 have been surveyed. Three have designs. All design work should be accomplished by January 2006. There is a short alley (stub) south of Main/west of Sheridan. It may become the tenth alley for 2006. Public hearings are anticipated to be held in February. SA 1469 and 1470 have had their hearings and are ready to go. At 3:30, D. Jennings called for a motion to adjourn. J. Burke so moved and D. Stoneback seconded. The vote was unanimous. The next meeting is scheduled for December 12`h, at 3:00 pm. The meeting dates for 2006 have been distributed. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS MEETING FOR DECEMBER 12. 2005 Present: David Jennings President of the Board John Burke Director of Evanston Division of Transportation ZeItee Edwards Superintendent of Streets and Sanitation Sat Nagar Senior Engineer Kathy Brenniman Attorney for the Board Elke Purze Staff Attorney Absent: Bill Stafford Finance Director Dave Stoneback Ass't Superintendent Oper. Water and Sewer The Board met in room 3650 of the Civic Center, located at 2100 Ridgc Avenue, Evanston, Illinois. The President called the meeting to order at 3:08 p.m. I. The minutes of November 14 were unanimously approved. 2. SA 1476 — (the 8 Home Depot alleys) S. Nagar will meet with the contractors on Friday. He has the rolls and all but two waivers. A special meeting of the Board has been scheduled for Monday, December 19`� to get the papers ready for the next step by Legal Counsel. 3. SA's for 1005* — Construction work is completed. Finalization should happen in January with the rolls available no later than February 2006. 4. Alley north of Kedzie%Qst of Afichigan — Motion to accept the petition was made by J. Burke. Z. Edwards seconded. The vote was unanimous. Due to the lateness in the year, this alley will not be worked on until 2007. 5. SA's for 1006** — 1469 and 1470 have gone through Council and hearings. The ordinance is still to be written. 1480 through I486 are approved, four are designed and work continues on cost estimates. The goal is to have all preliminary work ready for the next Board meeting. At that time hearings will be set. At 3:30, D. Jennings called for a motion to adjourn. Z. Edwards so moved and J. Burke seconded. The vote was unanimous. The next regularly scheduled meeting is scheduled for January 9u`, 2006, at 3:00 pm. * 2005 SA's 1458, 1462 1467, 1471, 1473, 1474, 1477, 1478, 1479 ** 2006 SA's 1469, 1470, 1480, 1481, 1482, 1483, 1484, 1485, 1486 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS SPECIAL MEETING FOR DECEMBER I9, 2005 Present: David Jennines John Burke Zeltee Edwards Bill Stafford Dave Stoneback Sat Nagar Kathy Brenniman Elke Purze Absent: President of the Board Director of Evanston Division of Transportation Superintendent of Streets and Sanitation Finance Director Ass't Superintendent Oper. Water and Sewer Senior Engineer Attorney for the Board Staff' Attorney The Board met in mom 3650 of the Civic Center, located at 2100 Ridge Avenue, Evanston, Illinois. The President called the meeting to order at 3:03 p.m. 1. A motion was made to accept the final rolls and cost estimates for SA 1476, All eight Home Deport alleys are completed. At 3:13, D. Jennings called for a motion to adjourn. Z. Edwards so moved and J. Burke seconded. The vote was unanimous.