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HomeMy WebLinkAboutMinutes 2001-2005Ladd Arboretum Committee Board Meeting February 5, 2001 Board Members Present: Board Members Absent Staff Members Present: Others Present: Rick Diamon Roxanne Fox Irene Gregory Myra Janus Charles Smith Marti Bjornson Gordon Guth Linda Lutz, Ecology Center Coordinator Joyce Brukoff Jennie Saranow Referendum Issue The Board discussed the referendum issue. The Board was confused regarding how the Arboretum and the Ecology Center were dealt with under the proposed referendum. Other comments included the accuracy of the strategic plan concept indicating that the improvements appeared not to be vision driven. The LAC agreed that a true strategic plan must be developed for the Arboretum to ensure that the mature area will be addressed and the Arboretum prepared for the future. A strategic plan should be the Board's goal for 2002. The Board also expressed that it would be good to finish the arboretum -mapping project that was started several years ago by the Lincolnwood Garden Club. McCormick Boulevard Project The Board agreed that a vision of the Ladd Arboretum must be in place before the McCormick Boulevard project begins in 2003. The Board should consider that the Arboretum is really both sides of McCormick Boulevard. In the future the Board suggested that representatives of the Parks/Forestry Division discuss with the Board a vision and strategic plan for the arboretum. Lighthouse Park District No update. Community Gardening Contracts are due next week. There is a waiting list for garden plots. Next Meeting The next meeting of the LAC will be Monday, March 5, 2001 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Coordinator Ladd Arboretum Committee Board Meeting April 2. 2001 Board Members Present: Board Members Absent Staff Members Present: Others Present Marti Bjornson Roxanne Fox Irene Gregory Gordon Guth Myra Janus Charles Smith Linda Lutz, Ecology Center Coordinator Martha Rosenberg Jean Esch Lighthouse Park District The Legal Department is reviewing the situation regarding the foghouse use. Community Gardening Ms. Gregory discussed several situations with the James Park Community Gardens. Garden meetings have been held. Plots are still available. New gardener meetings will be held April 4". Beck Kass is the new community garden coordinator. ETHS Internships The Ecology Center has had 22 ETHS students working at the Center this spring as part of the internship program. Twenty are biology students and 2 are horticulture students. Each student will volunteer 20 hours of time for the Ecology Center. Camp Registration EcoQuest camp has been moved to Willard School where we will share the site with Safety Town and Marcia Barnett's Summer Camp. Camp registration is right on target. Class Approval The Board to approve a request by Ms. Gregory to attend a workshop at the Donoes Forum. Ms. Lutz will forward the request to the City Budget Director requesting that funds for the class be used from monies set aside for Board development. Next Meeting The next meeting of the LAC will be Monday, May 7, 2001 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting May 7, 2001 Board Members Present: Board Members Absent: Staff Members Present: Others Present Marti Bjornson Roxanne Fox Irene Gregory Myra Janus Gordon Guth Linda Lutz, Ecology Center Coordinator Jean Esch April 2001 Minutes The April 2, 2001 minutes were approved with the following corrections: Date change from February 5. 2001 to April 2, 1001 Add Jean Esch as present. Lighthouse Park District Two issues have surfaced with regarding the Lighthouse site: upkeep of the foghouses, which has been under the jurisdiction of the Ecology Center since 1974, and the lack of access to the Lighthouse. The Legal Department is reviewing documents. A decision should be forthcoming. The Board suggested that past history regarding joint use was discussed Board to Board. The LAC expressed interest in having a dialog with the Lighthouse Park District Board. Ms. Bjornson noted the long involvement of the LACIEEA with programs and services that have been generated from the foghouses since the Ecology Center was built. Summer Camps Summer camp flyers have been distributed around town. Ecology Center camps are listed in the City of Evanston's summer camp guide. Additional marketing could be done to advertise in summer camp sections, as well as local institutions such as Baker School. Ms. Janus suggested e-mailing District #65 for possible instructors and counselors. EcoQuest camp will be at Willard School. Community Gardens Ms. Gregory discussed the concrete blocks that form a border between the .lames Park Community Gardens and the Recycling Center. She would like to see the area developed into a butterfly garden. Next Meeting The next meeting of the LAC will be Monday, June 4, 2001 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting June 4, 2001 Board Members Present: Board Members Absent Staff Members Present: Marti Bjornson Irene Gregory Myra Janus Charles Smith Gordon Guth Linda Lutz, Ecology Center Coordinator May 2001 Minutes The Board approved the May 2001 minutes. Lighthouse Park District Ms. Lutz explained that the Legal Department is continuing to review the lease documents pertaining to the Lighthouse Park District and the Ecology Center's use of the foghouses. The foghouses have been used by the Ecology Center for programming at least since 1974. The Ecology Center continues to pay utilities for the 2 buildings and provides general maintenance of the 2 buildings through the Facilities Management Department. The Board noted that the LAC as oversight of the Ecology Center programs and needs to be included in the discussions involving the site. The Board suggested that perhaps the Lighthouse Park District and the LAC should meet. Alderman Engleman, who chairs the Lighthouse Landing Committee, will be involved in whatever meetings take place regarding the site. Summer Camps The Wildflower (ages 3 —4) Camp was moved to Willard School, as construction at the Ecology Center was not conducive to safety for young children. District #65 agreed to let the Ecology Center use an additional room at Willard School. The end of summer Terminal Buds camp will be held in 2 sites; the north foghouse and the Dempster Street Beach House, where Aquatics camp is held. Community Gardens An extension to the fence is up at James Park. The extension runs along the south border where the cement blocks are adjacent to the fence. Some gardeners felt that without the extension, produce pilfering could be accomplished by easily hopping over the fence. All gardeners received an evaluation of their garden just after the first of June. The contract stipulates that gardens will be planted by June 1st. Do date about 20 gardens are problematic. Next Meeting The next meeting of the LAC will be Monday, July 2, 2001 at 7.00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting July 2, 2001 Board Members Present: Board Members Absent: Staff Members Present: Jean Esch Irene Gregory Gordon Guth Myra Janus Charles Smith Marti Bjomson Paul Camic Linda Lutz, Ecology Center Coordinator June 2001 Minutes The Board approved the June 2001 minutes. New Member Ms. Lutz reported that Paul Camic had been approved for the LAC. Ms. Lutz sent Mr. Camic a packet for this meeting. He reviewed it and called Ms. Lutz stating that he did not want to do fundraising and was not interested in serving on this board. The Board discussed several ideas for possible members or pool of members including community garden people, environment activists, and Leadership Evanston graduates. Summer Camp Programs All four Ecology Center camps are operating well. The widflower Camp was moved to Willard School due to construction. Evaluations for first session have been distributed. The four summer camp directors are doing a great job. Lighthouse Park District Alderman Engleman has requested a meeting with the Lighthouse Park District. The City of Evanston's Legal Department has completed their assessment of the situation. Ordinance Review Separating EEA and LAC The Board determined that separating the EEA and LAC in terms of who is on the Board of Directors is a good idea. The Board expressed an opinion that perhaps this could be in place for the annual meeting in December 2001. Plant Sales Ms Gregory discussed use of native plants at the Lighthouse site. She suggested spring plant sales with native and butterfly plants. Pre -sales could occur at the greenhouse located at the end of Central Street in Lighthouse Park. Next Meeting The next meeting of the LAC will be Monday, August 13, 2001 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting August 13, 2001 Board Members Marti Bjornson Paul Camic Jean Esch Irene Gregory Gordon Guth Myra Janus Charles Smith No date for which a quorum would be present could be scheduled for the month of August 2001. Next Meeting The next meeting of the LAC will be Monday, September 10, 2001 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Thursday, October 11, 2001 Board Members Present: Board Members Absent Staff Members Present Jean Esch Irene Gregory Gordon Guth Myra Janus Charles Smith Marti Bjornson Linda Lutz, Ecology Center Coordinator September 2001 Minutes The September 2001 Board meetings wilt be distributed at the next meeting. Issues with the Lighthouse Paris District Use of Site and Lease As discussed in September the Lighthouse Paris District requested that the Ecology Center limit programming at the North fog house. After investigate by the City of Evanston's Legal Department, the City of Evanston requested that the Lighthouse Park District allow the Ecology Center to use both foghouses as they have for since 1974. The City Council requested that the Lighthouse Park District sign an agreement that would cause the City of Evanston to renegotiate the lease with the Park District. The City of Evanston has the right to dissolve the lease each odd numbered year with 90 days notice. The Lighthouse Park District did not want to lose the lease and agreed to renegotiate the terms of the lease over the next 2 years. Programming will continue at the foghouses. Ms. Esch has discussed the issue. The North foghouse is in need of repair. The best altemative would be to work with the Lighthouse Park District to get the repairs completed. City of Evanston Budget Status Ms. Lutz explained that for the current budget year 2001-2002, the City has a $3.5 million shortfall. Police, Fire, and Sanitation overtime combined with a number of legal issues have led to the additional costs. The City has directed a reduction in overtime, and restraint with spending. For the fiscal year 2002-2003 the Ecology Center submitted a budget that is $10,000 less than the current budget. The budget is in compliance with Department requirements. Flagpole Donation Loretta Kahn would like to make a donation of a flagpole to the Ladd Arboretum as a memorial donation. Issues such as location, size, type, and, approximate cost will need to be investigated. Ms. Lutz will discuss with Paul D'Agostino regarding researching and accepting the donation. Veterarts Day Weekend The Board agreed to accept a tree donation from the EEA if the City of Evanston would like to have a ceremony for Veteran's Day. Board Meeting Dates The Board discussed its meeting date. There have been several occasions where the regular Board meeting conflicted with either the City Council meeting or the Human Services Committee Meeting. In an effort to avoid this type of conflict, the Board agreed to change its meeting date to the first Tuesday of each month. Formerly the Board met on the first Monday of the month. Next Meeting The next meeting of the LAC mill be Tuesday, November 6, 2001 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday. November 6, 2001 Board Members Present: Marti Bjornson Jean Esch Irene Gregory Gordon Guth Myra Janus Charles Smith Staff Members Present: Linda Lutz, Ecology Center Coordinator October 2001 Minutes The October 2001 Board meeting minutes were approved by the Board. City of Evanston Business Ms. Lutz reported that the 2002-03 budget had been submitted. The City of Evanston required a S10.000 reduction in the budget, which was accomplished. As instructed no adjustments were made for utility increases or the cost of utilities that the additional building space would require. Ms. Lutz noted that the she will distribute information from the discussion regarding McCormick Boulevard. No further information has been received regarding Phase l of the project. There should be a public hearing in the near future. Flagpole donation An offer to pay for a memorial flagpole for the Arboretum has been received. The Board discussed the possibility of having a flagpole near the Ecology Center. Investigation regarding a flagpole has been turned over to the Parks/Forestry division. The 40 of July association has completed a lighted flagpole at Independence Knoll. The area has benches. The Board discussed the need for a strategic plan for the Arboretum that will create guidelines for development in the Ladd Arboretum. Program Review The Dried Flower Sale netted over $2500. Charlotte Omohundro once again directed the sale. Plant material that did not sell was used for Ecology Center programming with special recreation as well as programs at Fleetwood Jourdain Community Center, Over 300 people participated in Bug —a- boo, the Ecology Center Halloween event at Lovelace Park. The location worked well, especially as the paved pathway made the walk extremely accessible. Ms. Bjornson mentioned the Community Gardens potluck, which took place in September. New Board Members Ms. Lutz reported that two new Board members have been appointed to the Ladd Arboretum Committee: Margaret Russo, and H. Zane Robbins. Both have been sent introductory packets and were invited to attend tonight's meeting. They will be confirmed at the City Council meeting on November 12, 2001. New Business Ms. Gregory announced to the Board that she will be teaching a "holiday treats for the birds" program. She has received donations of suet and a casing material. The Board commented that they appreciated received the monthly activity report and requested that it be included on a regular basis. Next -Meeting The next meeting of the LAC will be Tuesday, December 4, 2001 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, December 4, 2001 Board Members Present: Board Members Absent: Staff Members Present: Jean Esch Irene Gregory Gordon Guth Myra Janus Charles Smith Marti Bjornson H. Zane Robbins Margaret Russo Linda Lutz, Ecology Center manager November 2001 Minutes The November 2001 Board meeting minutes were approved by the Board. City of Evanston Budget issues Ms. Lutz reported that the 2001-2002 City of Evanston budget is unbalanced. There are no solutions to the $3.5 million dollar deficit at present. Contingency funds may be used but are low. The City's bond rating may suffer. Alderman Engleman has developed a citizen's task force to look for alternatives. They will be meeting December 4' and December 121`. There are approximately 60 people involved. Suggested reductions in the Parks/Forestry Department include elimination of the Cultural Arts grants program, elimination of the Fleetwood Jourdain Theater, a 3'/z% property tax increase, and 27.5 positions laid offieliminated (only 1 so far is in Parks and Recreation). Nothing is firm yet. As always mention is made of privatizing the Ecology Center. The City of Evanston contributes approximately $100,000 of the Ecology Center's $312,000 budget. Revenues make up the majority of the Ecology Center's operating budget. Community Gardening Program November garden notices were sent out to update gardeners on the status of the plot preparation for winter. Garden renewal contracts will be sent out in early January 2002. Ms. Gregory noted that there is a broken rail in the fence on the south side of the community gardens. Gardeners believe that several incidences of theft occurred when people entered the garden under the fence. Summer Camp The summer camp brochure will be delivered in early January 2002. Sign up for camp begins in February. Revenues received are escrowed and will be part of the new fiscal year revenues, which begins March 1, 2002. Both the Kinglet and Wildflower directors will be returning this year and staff will direct EcoQuest leaving just one camp director position vacant. This will provide great continuity for the program. McCormick Boulevard Ms. Lutz reported that there is no new information on the McCormick Boulevard project or the public meeting, which will be held. The public meeting will review the information gathered in the smaller meetings will most specific user groups. Deep Tunnel Project The Deep Tunnel project is complete. The construction equipment is gone and topsoil had been laid. Trees are scheduled to be planted this weekend. Flagpole Donation We are waiting on the Parks/Forestry Division for information: on a flagpole that a donor wishes to purchase as a memorial. Ms. Lutz will follow up and see if research on flagpole types has been completed. Bird Feeding Ordinance Ms. Esch discussed the new bird -feeding ordinance that Evanston is adopting. The ordinance prohibits more that 4 bird feeders. The ordinance is based on a specific violator. Next Meeting The next meeting of the LAC will be Wednesday, January 9.2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz. Ecology Center Director Ladd Arboretum Committee Board Meeting Wednesday, January 9, 2002 Board Members Present: Board Members Absent: Staff Members Present: Jean Esch Irene Gregory Gordon Guth Myra Janus H. Zane Robbins Margaret Russo Charles Smith Marti Bjornson Linda Lutz, Ecology Center manager The Board welcomed new Board members H. Zane Robbins and Margaret Russo. December 2001 Minutes The December 2001 Board meeting minutes were approved by the Board. City of Evanston Budget Issues Ms. Lutz distributed a budget memo from Parks/Forestry and Recreation Director Douglas Gaynor highlighting City Council budget hearings. The Parks/Forestry and Recreation budget is scheduled to be discussed on Saturday, February 2, 2002. Currently the Ecology Center has had to cut temporary salaries and additional monies to meet a $10,000 reduction. The budget will be reviewed and may be changed by the Budget Director and the City Manager. Community Gardening Program Contracts for all community gardens will go out this week. The current waiting list is less than the number of people on the waiting list. As a result the Ecology Center will be publicizing the program and the announcing openings on the waiting list. Summer Camp The summer camp brochure is out. Registration for the Ecology Center camps, as well as all the Recreation camps, will begin on Friday, February 1, 2002. Q-building Tour The Environment Board will be arranging and hosting tours of Pharmacia's Q- Building, a green architecture laboratory building in Skokie. The Environment Board would like to familiarize City of Evanston's Board and Commission members with green architecture. Rotary Friendship Garden Mr. Guth discussed the Rotary Club of Evanston's interest and commitment to the Friendship Garden area of the Ladd Arboretum. The Rotary Club has spent approximately $5,000 to $6,000 a year on landscaping, pathways, perennials, and maintenance in the Rotary Friendship Garden area. Now the Rotary Club would like to place a sign in the Friendship Garden. Mr. Guth will get a copy of the signage and present it to the Committee. The discussion reminded the LAC that a future goal of the LAC is to create a strategic plan for the Ladd Arboretum. Wildflower Sale Ms. Gregory suggested having a wildflower sale as a fundralser. After discussion, the Board agreed that the sale was a good idea that they would like to pursue next year. Next Meeting The next meeting of the LAC will be Tuesday, February 4, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, February 5, 2002 Board Members Present: Board Members Absent: Staff Members Present: Others present: .lean Esch Gordon Guth Myra Janus H. Zane Robbins Charles Smith Marti Bjomson Margaret Russo Linda Lutz, Ecology Center manager Irene Gregory Debbie Hillman Hal Mead January 2002 Minutes The January 2002 Board meeting minutes were approved by the Board. Wind Generator Mr. Mead discussed the wind education project that was being discussed as part of the group, 'Evanston's Energy Future.' Mr. Mead was formerly involved in the wind generator and would like to see a new generator replace the current non-functional one. He advocated a 10-kilowatt system (which is larger than the current generator) that an Illinois grant would fund at 50%. Excess power generated would go back into the grid. The Ecology Center's current use is 3,000 kilowatts per month. Winter is wind peak time. A new system would reduce electrical cost. A new generator ($10,000) and a new tower would range from S35,000 to S45.000. Ms. Hillman asked the Board for permission to go to the Site Plan and Appearance Review Committee to discuss what would be required for a new generator. She noted that the wind generator is an Evanston landmark. The Board gave their approval to Ms. Hillman and Mr. Mead to investigate further what would be involved and required if the current wind generator were replaced with a working generator. Ms. Hillman and Mr. Mead will be in touch with the Board as their research progresses. City of Evanston Budget Issues Both Ms. Esch and Mr. Guth spoke at City of Evanston budget hearing urging that the clerical position be re -instated in the Ecology Center budget. Included in the discussions were the expansion of the building and the programs which is not feasible with fewer staff. Ms. Gregory read a letter that she will be sending to the aldermen on the clerical position: the Board thanked Ms. Gregory for her fetter. Ms. Esch noted that 67% of a resident's tax is distributed between School District #65 and District #202. The Board voiced their approval for keeping the clerical position in the Ecology Center budget. Community Gardening Program Garden contracts are coming in with generally a 70% renewal for the program. A waiting list is being kept and the program has been advertised in the Evanston Review. Summer Camp Registration begins for summer camp programs on February 6,2002. Q-building Tour Mr. Guth reported that he attended the Q-building tour on Monday and was extremely impressed with the building. He will be making some recommendations on the Ecology Center construction based on what he learned involving recycled dry wall. Ms. Gregory and Mr. Robbins indicated interest in the tour. Ms. Lutz will pass their names along to Diane Willett of the Environment Board who has been organizing the tours. Rotary Friendship Garden Mr. Guth presented a copy of the proposed signage for the Rotary Friendship garden segment of the Ladd Arboretum. After discussion, the Board approved the signage with several suggestions. Ms. Lutz will work with Mr. Guth on sign placement. Northshore Channel Tour The Board discussed doing a tour of the Northshore channel with the Alderman. Ms. Lutz will set something up for sometime in the summer. Next Meeting The next meeting of the LAC will lea Tuesday, March 5, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, March 5, 2002 Board Members Present: Board Members Absent: Staff Members Present: Others present: Jean Esch Gordon Guth Myra Janus N. Zane Robbins Charles Smith Marti Bjornson Margaret Russo Linda Lutz, Ecology Center manager Irene Gregory David Jennings Sat Nagar Keith Fujihara Mike Spolar, V31S February 2002 Minutes The February 2002 Board meeting minutes were approved by the Board. McCormick Boulevard David Jennings, Sat Nagar and Keith Fujihara from the Public Works Department introduce Mike Spolar of V31S, the engineering consulting firm hired by the City of Evanston to provide Phase I services for the McCormick Boulevard project. Mr. Spolar reviewed concepts 2, 3, and 4 for the proposed road resurfacing. Altemative 2 provides 4 eleven -foot lanes, 5 lane interchanges and an increase of 16 feet over the existing roadway. Five feet of widening taken primarily from the Ladd Arboretum side of the road would result in the loss of 63 trees. The Board was concerned that some trees are part of the memorial tree program. Allemative 3 reduces the roadway to 2 through lanes (18 feet wide to allow for passing stalled cars), includes a 10 foot landscape median (9 inches high) except at intersections. The road with is 48 feet with a loss of 51 trees. Altemative 4 has 3 lanes: 2 through lanes and a painted median. Road width is reduced from 44 feet to 41 feet. 3 trees are impacted on this alternative. The new curb would be farther into the road that the current curbs. The condition of the pines should be checked to see if a trench from the road to the canal would affect them. With all alternatives all eliminated trees will be replaced. Trees behind the gutters will be root pruned which should result in less tree loss. As with any tree loss the arching canopy may be last for sometime. New trees will be planted back off the gutter. The Board discussed the landscape median. Issues included: 1. General stress of draught, salt, root growth, short-lived (don't develop a normal root system). If a landscape median was in place it would need to be attractive, low - maintenance, and not deter visibility especially near Kingsley School. The median might cut down on the drag racing occurrences in the summer months. The median could be 6 or 10 feet and could be removed if necessary. 2. The Board agreed that if at all possible, the electric line should be buried as part of the project. This would have a long-term effect of preserving the natural habit of trees planted near the current above ground power line. 3. Additionally there might be a bike path on the 'north" side of McCormick that would help keep the children walking to and from school crossing at the intersections with lights versus all along the Boulevard. 4. The intersection of Bridge/Gray and McCormick could be a beautiful intersection with appropriate plantings and planning. 5. A speed bump or the equivalent on Bridge Street could be installed to slow down traffic trying to "make" a green light. Street crossing for pedestrians and disabled must be clear and marked, especially from the parking lot crossing to the Ecology Center. Crosswalk striping would be helpful. Also the handicapped parking in the parking lot needs to have appropriate curb cutting which will allow people to move from the parking lot, cross Bridge Street and enter the Ecology Center. The general consensus of the Board was a preference for 2 lanes instead of three lanes. The landscape median may reduce summer drag racing but the summer drag racing could also be reduced through adequate police enforcement. Mr. Jennings noted that the purpose of discussing the project with the Board, as well as with the other public and stakeholder meetings, is to gather information to develop a preferred alternative. Public works will be in contact with the Board regarding the next public meeting where the preferred alternative will be shown. City of Evanston Budget The City of Evanston budget was passed and the Ecology Center clerical position was re -instated. Other cuts in part time staff were permanent. Summer Camp The Ecology Center has posted the best camp registration ever. EcoQuest will be held at Lincolnwood School. Summer Summit will have camp -outs at Clark street beach. 16 of the 24 sessions are full with waiting lists. Mural Grant The City of Evanston received a S4,500 grant from the Women's Club of Evanston. The grant includes having children, including special recreation participants make pieces for a ceramic mosaic to be placed at the Ecology Center. The Committee will need to review the proposed idea and determine the best placement. Next Meeting The next meeting of the LAC will be Tuesday, April 2, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, April 2, 2002 7:00 PM AGENDA 1. Ceramic Mural: proposed location 2. Update on McCormick Boulevard 3. Miscellaneous Business Ladd Arboretum Committee Board Meeting Tuesday, April 2, 2002 Board Members Present: Board Members Absent: Staff Members Present: DRAFT- Not Approved Gordon Guth Myra Janus H. Zane Robbins Marti Bjornson Jean Esch Margaret Russo Charles Smith Linda Lutz, Ecology Center manager NO QUORUM was present. These notes reflect discussion. March 2002 Minutes Approval of the March 2002 Board meeting minutes was held until the next meeting. McCormick Boulevard No update was available on the McCormick Boulevard project. The Board discussed the issue of car traffic and people crossing McCormick Boulevard and Bridge Street to get to the Ecology Center. There are concerns about safely crossing Bridge Street, no curb cuts, and no crosswalk. Ceramic Mural The Board discussed the proposed ceramic mural for the Ecology Center entrance. The Board liked several of the proposed options that included small mosaics of plants and animals. After the artist is chosen the proposed design will come to the LAC. The project is slated to be done by summer camp participants this summer. The grant is 54,500 from the Women's Club of Evanston. It will be coordinated through Special Recreation with help from the Ecology Center and the Noyes Cultural Arts Center. Windgenerator The Board briefly discussed the windgenerator. A sub -committee of the inter - religious sustainability group is researching the possibility of putting up a new generator. DisplaylExhibit Space The Board noted that as the construction begins to wind down, the Committee will need to study the area to determine how educational exhibits and displays can be represented. Next Meeting The next meeting of the LAC will be Tuesday, May 7, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, May 7, 2002 Board Members Present: Board Members Absent: Staff Members Present: Others Present: DRAFT- Not Approved Jean Esch Myra Janus Zane Robbins Charles Smith Marti Bjomson Gordon Guth Linda Lutz, Ecology Center manager Irene Gregory March 2002 Minutes The Board approved the minutes of the March 2002 Board meeting. There was no quorum at the April 2002 meeting; the discussion minutes will be filed. McCormick Boulevard No update was available on the McCormick Boulevard project. Ms. Esch note that currently the height of the bridges over that canal prevents you from looking down into the canal and viewing the bird life which can be spectacular during migration. Summer Camp Review The Ecology Center summer camps are full. An additional section has been added to EcoQuest (1" thru 3r° graders) to accommodate the waiting list. EcoQuest will beat Lincolnwood School, which is terrific as the location is right next to Perkins Woods. Directors have been hired for every camp as well as most counselors. Landscape Plan for the Ecology Center The Board discussed the April meeting of several groups including KEB, Travelers Garden Club, the Environment Board and several interested people. The general agreement was that a landscape plan for the whole area needs to be developed. There are a number of spaces that should be incorporated from the bank to the wind generator, around the building, and near McCormick Boulevard. Circulation is an issue that needs to be addressed especially in narrow spaces by McCormick Boulevard. The goal is to create the illusion of space and a certain sense of isolation. Alice Conner will be checking with several landscape architects to see what a plan might cost. Board Vacancy Margaret Russo has resigned from the Beard and no replacement has been appointed. Future Programs Mr. Smith has spoken with the curator of butterflies and moths at the Field Museum, Paul Goldstein. Mr. Smith suggested that Mr. Goldstein would be a terrific speaker. Next Meeting The next meeting of the LAC will be Tuesday, June 4, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Monday, June 3, 2002 Board Members Present: Board Members Absent: DRAFT Not Approved Jean Esch Zane Robbins Gordon Guth Marti Bjornson Charles Smith Staff Members Present: Linda Lutz, Ecology Center manager Others Present: Irene Gregory May 2002 Minutes The Board approved the minutes of the May 2002 Board meeting. McCormick Boulevard The preferred design for McCormick Boulevard is a 3 lane concept. No date has been set for the public meeting to view the proposed plan. The final road as proposed will be slightly smaller than present and a number of trees should be spared. Summer Camp Review Ecology Center summer camp begins June 1 7th. Most sessions are completely full: EcoQuest has opened new sections. All staff has been hired and training begins next week. A greater number of former staff members have returned. Landscape Plan for the Ecology Center No progress has been made in this area. A site map is being development. Possible grant funding might pay for the plan. Board Vacancy Currently there are 3 vacancies on the Arboretum Committee. New members are needed. Lovelace Park Ms. Lutz reviewed a situation at Lovelace Pond. Several ducklings were found dead and a Skokie resident filed a complaint. The ducklings are being sent to the US Fish and Wildlife Service for analysis as to cause of death. The Skokie resident insinuated that spraying the pond with an algae reduction agent was the cause of death. Animal Release Animal Control of Evanston allows residents to release opossums and raccoons along the canal banks. Tree Keepers Ms. Gregory discussed the ides of having a master class for TreeKeeper certification at the Ladd Arboretum. Participants need to identify 30 trees; the Arboretum has over a hundred varieties of trees. Ms. Gregory also thought TreeKeepers could map the trees in the Arboretum. Ms. Gregory also indicated that it would great to have a master gardener program at the Ecology Center. Miscellaneous Business Planning for the 2003-2004 budget will begin in late summer. Ms. Esch reminded the Board that the some City of Evanston staff think the Ecology Center should be operated separately from the City of Evanston through a separate organization. Currently no organization is interested in administering the Ecology Center and the Board will have to counter these positions. Next Meeting The next meeting of the LAC will be Tuesday. June 4, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, July 2, 2002 Board Members Present: Board Members Absent: Staff Members Present: Others Present: DRAFT- Not Approved Jean Esch Zane Robbins Charles Smith Marti Bjornson Gordon Guth Linda Lutz, Ecology Center manager Irene Gregory May 2002 Minutes The Board approved the minutes of the June 2002 Board meeting. McCormick Boulevard The McCormick Boulevard project will be ready for the public meeting on the preferred plan. It is a 3-lane concept. The meeting is tentatively set for Tuesday, August 27, 2002 at 7:30 PM in the Parasol Room (4`' floor) of the Evanston Civic Center. The proposed plan, along with the consultants, and City staff will be there for comments, questions and discussion. The project is scheduled to start in spring 2003. The section by Kingsley and Haven Schools will be done in the summer when regular school is not in session. Summer Camp Progress Ecology Center camps are going extremely well. Enrollment is at an all time high with some afternoon only sessions not fully subscribed. Summer camp directors are all doing an excellent job. The session at Camp Echo went well for the EcoExplorer camp. Landscape Plan for the Ecology Center In September the landscape committee will reconvene. The goal is to have a landscape plan that extends from Bridge Street to the wind generator. if the plan could be developed over the fall and winter, planting could start in spring 2003 Board Vacancy Currently there are 3 vacancies on the Arboretum Committee. The Board discussed the importance of a finance person on the committee. Members will make some inquiries. 2003 Duck Race and Pluck The Board approved plans for a second annual Duck Race and Pluck for October 5, 2003 at the lagoon on the lakefront. Ms. Gregory and Ms. Lutz will fill out the application for the City's Special Events committee. The Board thought the event last year was a fun, low-key, family event that engaged various segments of the community. Although a loud speaker permit was required, the speaker was barely audible. Grand Opening Due to the delayed construction process, the Board agreed that the Grand Opening should be post-poned from October 5, 2002 to November 10, 2002. The Board thought that the grand opening should be before the start of the holiday season. The silent auction might be an opportunity for early holiday shopping. Facility Name Change For a number of months that Board has discussed changing the Ecology Center's name to the Evanston Nature Center. The basis for the change is that most people recognize from the name nature center what the purpose of the facility is. In fact many participants use the nature center terminology already. The Board all agreed that the name change should occur at the grand opening but could be initiated earlier. The official name change must go through City Council, a process that would take -approximately a month. Next Meeting The Board will meet in 4 weeks on July 30'h. There will be no meeting in August. The next meeting of the LAC will be Tuesday, July 30, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, July 30. 2002 Board Members Present: Board Members Absent: Staff Members Present: DRAI7 Not Approved Jean Esch Charles Smith Marti Bjornson Gordon Guth Zane Robbins Linda Lutz, Ecology Center manager Others Present: Irene Gregory Hal Mead, Debbie Hillman, Ross Vagniers Emerson Nagel Minutes Approval The Board held approval of the minutes of the July 2, 2002 Board meeting. Wind Generator Hal Mead, Debbie Hillman, and Ross Vagniers from the group Evanston's Energy Future discussed the possibility of replacing the current wind generator. Mr. Mead noted the group had a meeting with SPAARC which made 3 guideline: 120 maximum height, hold a public meeting, and investigate combing the generator tower with cell phone technology. The Board noted that they would be opposed to a cell phone tower in the arboretum. The group had met with the American Tower Company which indicated that antennae, and a large box housing the equipment would be needed at the base of the tower. The board noted that the Arboretum is very narrow and circulation through the Arboretum is very limited. The new turbine should be small and not require a huge facility. Most likely the new turbine would be narrow, similar to the Jacobs turbine at Prairie Crossing. Lake Michigan Sun and Wind of Sturgeon Bay. WI set up the turbine. A concrete base is needed, but no wires. Mr. Mead suggested that the 10 kw Jacobs is very reliable: the Bergie turbine has less maintenance. General cost is $50,000. Grants can cover some of the cost. The LAC suggested the sub -committee talk with Theo Gantos of the Energy Commission regarding wind technology and possible generators. The sub -committee is interested in a public meeting in the fall at the Ecology Center. The Board noted that it is uncertain when the contractor will be finished with the building addition. Mr. Mead thought it would not be a problem to raise the funds needed for purchasing the generator. Mr. Smith advised the sub -committee to create a site plan, get pictures of the proposed wind turbine, create a time line, secure cost estimates, and develop funding source. The EEA is currently involved the building project and has no funding for this project. Nothing will start until funding for the project is secured. Mr. Mead has the STS report on the soil conditions of this end of the Arboretum. He will give Ms. Lutz a copy. The Board suggested having a public meeting where the sub -committee would get an idea of the public support for the project. The Board thanked the sub -committee for their time and interest and encouraged them to continuing their investigation. Web Site Development Former Board member Emerson Nagel gave a presentation on her current company, Duckfeet Designs, a web -site development group. She encouraged the LAC to promote a website and gave an analysis of the current Ladd Arboretum site. Ms. Nagel has a long history with the LAC and would love to use her computer expertise combined with her knowledge and support of the Ecology Center programs to create a great site for the Ecology Center. Benefits include programming, fundraising, and membership promotion. Web design would include. Unified visuals, same look and feel, graphics on each page, roll over buttons, menu boxes, and page titles that relate to index search tabs. Front page Home Page could included building expansion, membership, volunteer opportunities, resources, etc. Ms. Nagel could update the site quarterly with information sent electronically to her. The Board discussed the promotional book prepared by Ms. Nagel and thanked her for her time and preparation. McCormick Boulevard The McCormick Boulevard construction project will hold a public meeting on Tuesday, August 27, 2002 at 7:00 PM in City Council chambers. The preferred plan is a 3-lane option with no planted median. Summer Camp Progress The last session of summer, Summer Summit, will be doing a campout at Lighthouse Beach. A parent or responsible adult will accompany each child. Landscape Plan for the Ecology Center A September date will be set for a meeting. The site plan will be discussed. Participants attending last spring's meeting will be notified when a date is set. Board Vacancy No update. 2003 Duck Race and Pluck Ms. Gregory and Ms. Lutz filled out the Special Events application and have not heard of any decision on the event as yet. Next Meeting The Board will meet in Tuesday. September 3, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, September 3, 2002 Board Members Present: Board Members Absent: Others Present: Staff Members Present: DRAFT- Not Approved Jean Esch Charles Smith Zane Robbins Gordon Guth Irene Gregory, Bonnie Michaels Linda Lutz, Ecology Center manager Others Present: Irene Gregory Hat Mead, Debbie Hillman, Ross Vagniers Emerson Nagel Minutes Approval The Board held approval of the minutes of the July 30, 2002 Board meeting. McCormick Boulevard Meeting Ms. Esch discussed the public hearing regarding McCormick Boulevard resurfacing. The City of Evanston and School District #65 are engaged in a land swap that will increase the playground size of Kingsley School, and relocate school sidewalks. The City of Evanston will gain area for a designated right turn lane along Green Bay road, as well as improve the safety of the Prairie]GrantlMcCormick intersection. The City of Evanston will loose some of the park area along Grant and McCormick. The designated plan specifies a 2-lane road with turning lanes at intersections. This plan leaves the road one -foot narrower and should impact fewer trees than any other plan. Construction is set to begin in June 2003. Comments can be submitted to the Public Works Department of the City until September 17, 2002. Web Site Development Emerson Nagel called to check on the Board reaction to the Ladd Arboretum.org website proposal. The Board indicated that updating the website is a goal. No decisions were made. Landscape Plan The Board would like to development of a landscape plan that can begin to be implemented in spring 2003. A meeting of prospective committee members should be held in the fall. Perhaps grants can be solicited for the project. Ms. Lutz will check with the Recreation grants person. Board Vacancy The Board discussed the need for new board members. Ms. Esch and Ms. Gregory agreed to make some contacts for current vacancies. Wind generator Committee Report The wind generator committee of Evanston's Energy Future continues to research a possible generator for the center. They will present a proposal to the Parks/Forestry and Recreation Director. The committee has requested meeting space for public meetings on the prospect of a new generator. Miscellaneous Business • The History of the EEA should be recorded. Grant funding may be available • Ms. Gregory requested information on the cost of the fireplace • The 2003 - 2004 budget for the Ecology Center is due by September 17"'. • Budget directives for the 2003-2004 budget year are to increase revenues and reduce expenses. Next Meeting The Board will meet in Tuesday, October 1, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. - Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Wednesday, November 6, 2002 Board Members Present: Board Members Absent: Others Present: Staff Members Present: DRAFT Not Approved Jean Esch Gordon Guth Zane Robbins Charles Smith Irene Gregory Linda Lutz, Ecology Center manager Minutes Approval The Board held approval of the minutes of the October 2002 Board meeting. 2002-2003 Ecology Center Budget Review The City of Evanston is in a difficult budget situation. The Parks/Forestry and Recreation Department has been asked to suggest budget cuts. At this point the Impact on the Ecology Center is uncertain, as it is citywide. Web Site Development Prior to the meeting the Board had the opportunity to view the developing website. The Board made one modification to the contract with web site developer Emerson Nagel. The EEA will be paying for the website development as well as monthly updates estimated at 2 — 3 hours per month. Fall Flower Sale The Fall Flower Sale grossed 52400 thanks to the efforts of Charlotte Omohundro, Ecology Center staff and volunteers. Halloween Program The Ecology Center Halloween program was featured on the front page of the Evanston Review! The annual event is a nature -related walk with characters dressed up like plants and animals. Garden Council Tree Initiatives The Evanston Garden Council is concerned about the long wait, upwards of 3 years for tree replacement. They are interested in developing a program that privately funds tree replacement. Landscape Plan Meeting In January the Ecology Center staff will initiate planning meetings that will result in a landscape plan for the Ecology Center ranging from Bridge Street to the wind generator. Several issues to be considered are lights in the front circle as well as a new sign. Wind Generator Public Meeting The subcommittee of Evanston's Energy Future that is interested in replacing the Ecology Center wind generator will hold a public meeting to gather information and opinions regarding replacement of the wind generator with a larger, more efficient tower. The public is invited to attend on Saturday, January 181h, at 10:00 AM. Next Meeting The Board will meet in Tuesday, December 3, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, December 3, 2002 Board Members Present: Board Members Absent: Others Present: Staff Members Present: DRAFT- Not Approved Jean Esch Gordon Guth Charles Smith Zane Robbins Irene Gregory Linda Lutz, Ecology Center manager Minutes Approval The Board held approval of the minutes of the October and November 2002 Board meeting. Web Site Development The new improved website, www.laddarboretum.orq is live! Duckfeet Designs has done a fantastic job with the site. Board Members spent about 30 minutes reviewing the site on one of the office computers. The photographs are helpful is telling the story of the Center and the extent of the information is quite comprehensive. Ms. Nagel will update monthly. The EEA will pay for 2 — 3 hours a month and Ms. Nagel is donating the first hour of her time each month. The Ecology Center staff will send updates electronically to keep costs down. Construction Continues Construction continues at a very slow space. The Ecology Center has turned down a number of building rentals for November and December 2002 for the new space. The City of Evanston is concerned that the construction is so far behind schedule with no effort being made to finish up the project. Project Manager Anil Khatkhate is working with the City of Evanston for assistance to achieve completion. Landscape Plan for the Center A committee was formed earlier this year to determine a landscape plan for the Center ranging from Bridge Street to the wind generator. The committee met once and determined that a plan was needed that addressed the general area. One committee member Alice Conner, of Traveler's Garden Club agreed to take photographs that could then be submitted to prospective landscape planners to get a rough bid on a plan. The Committee has not met, basically due to the construction issues. A committee meeting is planned for January. Several issues to be considered are lights in the front circle as well as a new sign. Evanston Garden Fair Last year the Ecology Center participated in the Evanston Garden Fair selling native wildflowers and grasses. The Board agreed that it would be a great thing to do again. Ms. Lutz will present the idea at the Council's Garden Fair planning meeting. Wind Generator Public Meeting The subcommittee of Evanston's Energy Future will be holding a public meeting to gather information and opinions regarding replacement of the wind generator with a larger. more efficient tower. The public is invited to attend on Saturday. January 18t', at 10:00 AM. Next Meeting The Board will meet in Tuesday, January 7, 2003 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, January 7, 2003 Board Members Present Board Members Absent: Others Present: Staff Members Present: DRAFT Not Approved Jean Esch Gordon Guth Zane Robbins Charles Smith Irene Gregory Linda Lutz, Ecology Center manager Minutes Approval The Board approved of the minutes of the December 2002 Board meeting. They held the minutes of the November 2002 and October 2002 meeting for the February 2003 meeting. Web Site Development The EEA will pay for updates on the website for approximately 2-3 hours a month. The fee is $35 per hour. Staff will send electronic versions of programs, etc. to be posted on the website. Construction Continues A second change order is in preparation for the Ecology Center construction. Construction continues at a slow pace. Rehab assigns one workman a day to the project. Landscape Plan for the Center Meetings of the landscape committee should reconvene. Ms. Lutz will set up a meeting. Evanston Garden Fair The Garden Fair will be held in Independence Park on Saturday and Sunday, May 171' and May I e, 2003. Ms. Lutz will check with the Garden Fair Committee to determine the conditions under which the Ecology Center can participate. Wind Generator Public Meeting Two public meetings will be held regarding replacing the Ecology Center wind generator. An information, public input meeting will be held Saturday, January 18v' at 10:00 AM at the Ecology Center. Evanston's Energy Futures will hold a public meeting on Thursday, January 23, 2003 and the wind generator will be the topic of one of the breakout sessions. City of Evanston Budget The City of Evanston budget deliberations begin this month. Budget meetings are held on Saturday mornings. The Ecology Center budget will be reduced some but cuts do not appear to be major at this time. Next Meeting The Board will meet in Tuesday, February 4, 2003 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, February 4, 2003 Board Members Present: Board Members Absent: Others Present: Staff Members Present: DRAFT Not Approved Gordon Guth Zane Robbins Charles Smith Jean Esch Irene Gregory Linda Lutz, Ecology Center manager October 2002, November 2002, and January 2003 Minutes Approval The Board approved of the minutes of the October 2002, November 2002, and January 2003 Board meetings. Construction Continues Mr. Guth reported on the construction progress. A walk through was held on January 31, 2003 to review the punch list and determine what additional work needed to be completed. Change order #2 has been agreed upon by the City of Evanston and Rehab Construction Company for a net change in the contract of $3,248.49. Progress is still slow with Rehab workers showing up about half of the time. Generally the work being completed is reworking things that were incorrectly done the first time. As of February 4, 2003 the project is 290 days overdue. Landscape Plan for the Center Ms. Gregory, Mr. Robbins, and Mr. Smith expressed interest in being involved with the landscape committee. Ms. Lutz will check with Public Works to determine what portion of the project will be done in conjunction with the McCormick Boulevard renovation scheduled to being in June 2003. KEB is still interested in participating in the landscape plan. Evanston Garden Fair The Ecology Center can participate in the Evanston Garden Fair to be held in Independence Park on Saturday and Sunday, May 17`' and May 18'`, 2003. Ms. Gregory will contact Art Garra regarding an order. Last year the sale resulted in $2,000 for the building fund. This year a contribution will need to be made to the Garden Council as the Ecology Center does not contribute to the costs of the Fair. Wind Generator Public Meeting Two public meetings regarding the wind generator were held. On January 18, 2003 the sub -committee of Evanston Energy's Future conducted an information session on wind energy and a new proposed generator. Ms. Esch and Ms. Bjornson attended. Additionally Evanston's Energy Futures held a forum on energy with a breakout session on the wind generator. A proposed generator would be about twice as tall and could have microwave antennae mounted on the tower. Generally participants at the January 180' meeting were not in favor of cell phone antennae on the wind generator. The Board discussed the possibility of investigating photovoltaic cells that could be mounted on the roof. The Board will continue to monitor the wind sub -committee of Evanston Energy Futures regarding proposals for the wind generator. The wind generator should be part of the landscape plan for the Ecology Center site. Support could be given to ETHS as they investigate the possibility of mounting a commercial wind generator on site. Currently ETHS has a co -generation plant. City of Evanston Budget There is no additional news on the City of Evanston budget. Next Meeting The Board will meet in Tuesday, March 4, 2003 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, March 4, 2003 Board Members Present: Jean Esch Gordon Guth Zane Robbins Board Members Absent: Charles Smith DRAFT— Not Approved Others Present: Juliann Chan, NU Journalism Ken Kastman, Evanston's Energy Future (EEF) Ross Vagnieres, EEF Hal Mead, EEF Staff Members Present: Linda Lutz, Ecology Center February 2003 Minutes The Board reviewed and approved the minutes of the February 4, 2003 meeting. Wind Generator Hal Mead reviewed the meeting that EEF had with US Cellular on February 22, 2003 regarding the wind generator. US Cellular is interested in using the wind generator tower for microwave antennae. In exchange for space US Cellular is willing to substantially fund a new generator. US Cellular would require an access building 12X20 X9 in dimension. The Building would need to be at the base of the tower. There would need to be truck access. EEF reported that there was objection to the antennae at the public meetings, and Mr. Vagnieres had developed an aesthetically pleasing design for the antennae (a circular ring used to mount the antennae mimicking the circular motion of the generator). One outstanding issue is that of wind data collection at 120 feet above the ground. This information is crucial in determining whether there is sufficient wind to produce commercially viable energy. EEF has been working with NU engineering to see if this is a potential project. One year's worth of data is necessary for the DECA grant. The old Hummingbird generator needed 10-mph wind for the best production. Current models, especially the larger ones, kick in productivity at 4 mph. Equipment to monitor may be $500. Wind power can increase dramatically with a change from 8 mph to 10 mph. Using data from Ecology Center files, when the old generator was installed the Ecology Center was using 155 kW hours a month. Volume is now calculated at 53,000 per year. Two possible turbine include a 10 kW (starts at 10 mph, provides 10 — 20% electricity) and a 50 kW model (blade moves slower, twice as much generation, starts at 4 mph). It hasn't been determined if microwave antennae can be mounted on both generators. The Board reiterated that it is important that any proposed generator be commercially viable. Regarding the question of noise, the blade noise would most likely be louder than the generator. It is still unclear whether the cost of the tower would be in addition to the cost of the generator (the tower and generator may be two different things). In looking at costs it is important to consider the pay back costs. Without any financial assistance from US Cellular the payback time may be figured over 15 years. The arboretum location is desirable as it is removed from residences. The Board discussed US Cellular's need for a building suggesting that a building contoured to the shape of the bank perhaps with a deck on top would be the most aesthetic. ETHS is still considering the commercial wind generator that ComEd was interested in donating. The Board thanked EEF for their efforts and look forward to hearing from them regarding the wind speed data. Building Construction One sub -contract Elgin roofing, is interested in closing out their contract and requested their retainage funds. Dave Cook, from Facilities Management, is working with the Purchasing division as well as the Construction Company to close up the contract. Progress continues to be slow with only 1 worker on the site 60% of the time. McCormick Boulevard Ms. Lutz reported that the firm, the City hired, V31S has undergone major reorganization and as a result the project is about 6 months behind. As it looks now, construction will begin in June 2004. Several suggestions for designs to incorporate in the circle drive area will be added to the design that the engineering division will produce. When the design is drafted a copy will be sent to the LAC to review. Evanston Garden Fair The Ecology Center can participate in the Evanston Garden Fair. Ms. Gregory made arrangements last year with Art Garra to sell wildflowers. The Ecology Center will need to provide staffing and will be required to give a percentage of sales to the Garden Council. The Garden Council incurs about $3,000 of expenses in putting on the Fair. City Budget Department budgets will practically identical to last year's. This year a new purchasing system is being implemented and all Departments must adhere to the new reporting system. Union Effort Three Ecology Center positions are in the proposed bargaining unit. The 2 program managers were included although every other program manager in the department was exempt. The third position, the garden coordinator does not in reality work the minimum hours. Final placement will be determined sometime. Next Meeting The next meeting of the LAC will be on Wednesday, April 9, at 7:00 PM at the Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, April 2, 2002 Board Members Present: Board Members Absent: Staff Members Present: DRAFT- Not Approved Gordon Guth Myra Janus H. Zane Robbins Marti Bjom�on Jean Esch Margaret Russo Charles Smith Linda Lutz, Ecology Center manager NO QUORUM was present. These notes reflect discussion. March 2002 Minutes Approval of the March 2002 Board meeting minutes was held until the next meeting. McCormick Boulevard No update was available on the McCormick Boulevard project. The Board discussed the issue of car traffic and people crossing McCormick Boulevard and Bridge Street to get to the Ecology Center. There are concerns about safely crossing Bridge Street, no curb cuts, and no crosswalk. Ceramic Mural The Board discussed the proposed ceramic mural for the Ecology Center entrance. The Board liked several of the proposed options that included small mosaics of plants and animals. After the artist is chosen the proposed design will come to the LAC. The project is slated to be done by summer camp participants this summer. The grant is $4,500 from the Women's Club of Evanston. It will be coordinated through Special Recreation with help from the Ecology Center and the Noyes Cultural Arts Center. Windgenerator The Board briefly discussed the windgenerator. A sub -committee of the inter - religious sustainability group is researching the possibility of putting up a new generator. Display/Exhibit Space The Board noted that as the construction begins to wind down, the Committee will need to study the area to determine how educational exhibits and displays can be represented. Ladd Arboretum Committee Board Meeting Tuesday, May 6, 2003 Board Members Present: Board Members Absent: Others Present: Staff Members Present: Jean Esch Gordon Guth Charles Smith Zane Robbins Irene Gregory DRAFT— Not Approved Linda Lutz, Ecology Center April 2003 Minutes The Board reviewed and approved the minutes of the April 9, 2003 meeting. Construction Report The City of Evanston is determining whether or not to terminate the site contractor, Rehab Construction Company due to lack of and late performance. The Ecology Center would like to use the building for summer camp and after camp care due to the central location and access to phone lines. Currently there is not a certificate of occupancy for the new sections of the building preventing classes and programs from being held in the new facility. Additionally the kitchen area is incomplete, minor repairs are necessary to most areas as well as extensive work needing to be done on the electrical and plumbing systems. The Committee discussed the poor choice of contractors and regretted the slow progress of the addition, which is over 1 year late. Evanston Garden Fair The Ecology Center will be working with Art Garra of Art and Linda's Wildflowers to sell plants at the annual Garden Fair. Profits from the sales will go to the building fund. Fundraising The first payment to the City of Evanston is due in July 2003. The payment is $31,800. Promotional Brochure The promotional brochure will be completed, colors determined and sent out for printing. Funding solicitations will be sent out during the summer. Next Meeting The next meeting of the LAC will be Tuesday, May 7, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, May 6, 2003 Board Members Present: Board Members Absent: Others Present: Staff Members Present: Jean Esch Gordon Guth Charles Smith Zane Robbins Irene Gregory DRAFT— Not Approved Linda Lutz, Ecology Center April 2003 Minutes The Board reviewed and approved the minutes of the April 9, 2003 meeting. Construction Report The City of Evanston is determining whether or not to terminate the site contractor, Rehab Construction Company due to lack of and late performance. The Ecology Center would like to use the building for summer camp and after camp care due to the central location and access to phone lines. Currently there is not a certificate of occupancy for the new sections of the building preventing classes and programs from being held in the new facility. Additionally the kitchen area is incomplete, minor repairs are necessary to most areas as well as extensive work needing to be done on the electrical and plumbing systems. The Committee discussed the poor choice of contractors and regretted the slow progress of the addition, which is over 1 year late. Evanston Garden Fair The Ecology Center will be working with Art Garra of Art and Linda's Wildflowers to sell plants at the annual Garden Fair. Profits from the sales will go to the building fund. Fundraising The first payment to the City of Evanston is due in July 2003. The payment is $31,800. Promotional Brochure The promotional brochure will be completed, colors determined and sent out for printing. Funding solicitations will be sent out during the summer. EDC Two groups of students from Northwestern University are looking into oxygenation issues and solutions for the North Shore Channel. Final projects are due in June 2003. Lighthouse Area Complex The Board discussed briefly the strategic planning document for the Lighthouse Area Complex. Ms. Lutz will keep the Committee informed regarding the planning process. Next Meeting The next meeting of the LAC will be on Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, June 3, 2003 7:00 PM 1. May 2003 Minutes 2. Construction Report Tuesday, June 3, at 7:00 PM at the AGENDA 3. Evanston Garden Fair bills still outstanding 4. Fundraising: 1st Payment to the City July 2003 5. Brochure: Determine printing options 6. Summer Camp overview 7. Miscellaneous Business Ladd Arboretum Committee Board Meeting Tuesday. June 3 . 200-- Board Members Present Board Members Absent: Others Present: Staff Members Present: Jean Esch Zane Robbins Charles Smith Gordon Guth DRAFT— Not Anproved Irene Gregory Elizabeth Tisdahl, 7t' Ward Alderman Linda Lutz, Ecology Center The Board welcomed Elizabeth Tisdahl, Vh Ward alderman, May 2003 Minutes The Board reviewed and approved the minutes of the May 2003 meeting. Construction Report The Board toured the building. Generally the building appears close to being finished although the detail work is far from being complete. The City of Evanston did send a termination to Rehab Construction Company after Rehab filed a lien against the City of Evanston for twice the amount of money that remains to be paid on the job. At this point the bonding company is involved and is working to have Rehab complete the job. The contracted completion date for the project was April 16, 2002. A $100 a day in liquidated damages is in effect until substantial completion, as certified by a certificate of occupancy, is granted. David Cook, assistant director of Facilities Management, is coordinating the effort to complete the work Evanston Garden Fair The Evanston Garden Fair was successful. The Ecology Center sold native wildflowers and the extra plants were re -purchased by Art and Linda's Wildflowers. All proceeds will go to the building fund Bills have not been received for the plants, when bills are received profits can be determined. Fundraising Mr. Robbins reported that the Wilmette Rotary Club granted 51,000 towards our project. The first payment to the City of Evanston is due in July 2003. The payment is $31,800. Funding is available for this payment Additional fundraising needs to be done to meet the December 2003 payment A Quorum was not present Ladd Arboretum Committee Board Meeting Tuesday, July 1, 2003 Board Members Present; Board Members Absent: Others Present: Staff Members Present: Jean Esch Gordon Guth Zane Robbins Charles Smith Irene Gregory DRAFT— Not Annroved Linda Lutz, Ecology Center As a quorum was not present the following is a synopsis of the discussion. June 2003 Minutes Held for discussion and approval at the July 29, 2003 meeting. Construction Report Construction continues to be problematic. Facilities Management is working hard to bring the construction issues to a close. The bonding company for Rehab Construction Company is involved and working with the contractor to achieve an occupancy certificate as well as complete the remaining work. Evanston Garden Fair Approximately $2,000 was raised for the building project. Fundraising The first payment to the City of Evanston was due July 1, 2003 and was paid on June 30, 2003. Ecology Center Name Change Discussion was deferred due to lack of a quorum. Rotary Centennial Project The Lighthouse Rotary Club has selected a project to celebrate the 100t` anniversary of Rotary International, which is headquartered in Evanston. They would like to build an accessible canoe dock at the Ecology Center site. The Rotary Club of Evanston has elected to work on the Friendship Garden as their centennial project. Lighthouse Area Complex Alderman Tisdahl will be setting up a task force after approval from the Human Services Committee to begin looking at the Lighthouse area site in terms of a strategic plan. One task force member needs to be from the Ladd Arboretum Committee. Summer Camps Summer camps are well subscribed with revenues over $160,000. The parent manual will include a code of conduct for parents next year, as parent/staff interactions can be problematic. The safety of participants continues to be the priority for the camps. Ecology Center Front Circle Plans for the front circle area were discussed. Public works will revise and add' suggestions developed by the board. A new plan should be ready for discussion at the next meeting Next Meeting The next meeting of the LAC will be on Tuesday, July 29, at 7:00 PM at the Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, September 2, 2003 Board Members Present: Board Members Absent: Jean Esch Zane Robbins Charles Smith Jan Weeks Gordon Guth DRAFT'— Not Approved Others Present: Irene Gregory Chuck Remen Wind Group: Debbie Hillman, Hal Mead, Rick Nelson, Ross Vagnieres Staff Members Present: Linda Lutz, Ecology Center Doug Gaynor, Director Parks/Forestry & Recreation Lighthouse Rotary: Centennial Project Chuck Remen from the Lighthouse Rotary Club of Evanston told of the Club's plans to do a canoe and kayak launch improvement project at the Ecology Center. Several members of the Club including Bob Teska and Ray Green have offered landscape and architectural design. Currently the group is putting lots of plans together. Approximately $50,000 will be donated for the project. Mr. Remen has put together an exceptional team of experts and they are wrestling with the accommodations necessary for ADA requirements. Mr. Remen explained that the planning committee would like to consider any suggestions that the Board may have. They are looking at 3 phases: site improvement, fence improvement, and a docking improvement. Anil Khatkhate, ADA specialist for the City of Evanston is checking out what requirements are required. Mr. Gaynor indicated that he fully supported the project, as did the Board. Mr. Gaynor emphasized that the project can't really move forward until the ADA issues are clarified. Additionally the MWRD has to approve the project. The project is slated to be completed in 2005. The Board thanked Mr. Remen for the commitment of the Lighthouse Rotary Club and were very appreciative of his efforts so far. Center Front Drive The Board discussed the plan for the front circle. Levels of curbing were addressed. It was suggested that eco•bricks be used. Mr. Smith and Mr. Guth will discuss and confirm the final plan. Name Change The Board discussed the proposed name change from Ecology Center to Northshore Nature Center with Mr. Gaynor. All agreed that Nature Center was very appropriate. Northshore was suggested to widen the area that the current Ecology Center serves and generate new audiences. The City of Evanston does subsidize the Ecology Center. The Board projected that outreach fundraising would increase with a different focus. Changing the name is a political process that is determined by the City Council. Mr. Gaynor outlined the procedure. The EEA would take the issue to the Ladd Arboretum Committee. The LAC should write a letter to Mr. Gaynor outlining their request and signed by the Board president. The matter then appears on the Public Place Names Committee and if successful at that level will be forwarded to City Council for a decision. Mr. Robbins will draft a letter to circulate among the Board members. Room Rental Policy Ms. Lutz will be working on a room rental policy that will be consistent with other facilities of the Parks/Forestry and Recreation Department. Rentals will need to include insurance and it will need to be determined what parameters should be set including whether the floor is strong enough for various types of dancing. Evanston's Energy Future: Wind Committee The wind sub -committee is looking for approval to apply for a wind energy grant through DEOC (IL department of Commerce and Economic Opportunity). The grant is approximately $20,000 and has a fall application deadline. The Wind Committee is anxious to submit a grant application. No definitive data has been gathered in Evanston. Mr. Smith counseled the group to engage in another round of public meetings (previously one meeting was held). Particularly important is to meet with the neighborhoods that would be directly affected by the aesthetics of a 120-foot high generator as well as the noise associated with the generator. The Board noted that the project needed to be fully funded before work could begin on the project. Currently a concrete base without guy wires is proposed. More definitive plans would be required by the MWRD for consideration. The MWRD must approve the project. The cost of future maintenance should also be included in the project. A fund would need to be established to hold the project monies. At this time ETHS is not interested. They spent $3,000 on a feasibility study and ended the study early determined that it would not be beneficial. Ms. Lutz will work with Mr. Gaynor to outline the approval procedure. A letter will need to be written to the MWRD regarding replacement of the current generator and what is required for approval. Mr. Smith noted that the LAC acts as the steward of the Ladd Arboretum and must advocate for its long-term benefit. July 29, 2003 minutes The Board approved the minutes of the July 29,2003 meeting. Construction Report The City of Evanston is still attempting to work with the contractor to complete the job. Miscellaneous Business Ms. Gregory discussed the issue of stones on the south side of the Recycling Center that were placed there about 10 years ago. She would like to see them removed and the garden area retumed. She will work on the matter with David Jennings, Director of Public Works. Next Meeting The Board agreed to change the meeting time of the October 2003 meeting to accommodate Board members schedules. The next meeting of the LAC will be on Tuesday, September 30, 2003 at 7:00 PM at the Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, September 30, 2003 Board Members Present Gordon Guth Zane Robbins Jan Weeks Board Members Absent: Jean Esch Charles Smith Others Present: Irene Gregory DRAFT— Not Aanroved Staff Members Present~ Linda Lutz, Ecology Center Ecology Center Budget 2004 -2005 Ms. Lutz explained the budget process for this year. As has been the case in the past budgets were directed to remain flat The Ecology Center had a fantastic year with camp and program revenues being up considerably (about $25,000). While it is hard to project for the upcoming year, the Ecology Center appears to be doing well. Several additions were submitted: • Increase for utilities (gas and electric) primarily due the new addition • Request for part-time skilled janitorial service • Request for weekend part-time position The budget will be reviewed within the Department and sent to the City budget office October 3`d. Later in the process reductions and alterations in the proposed budget will be suggested by the City budget department. Center Front Drive The McCormick Boulevard project looks like it will be delayed until 2005. There is some funding in that project for the front circle area of the Ecology Center. With the delay the Board agreed that it would be a good idea to go ahead with the development of a landscape plan for the at least the area from Bridge Street to the wind generator. The front circle should have attractive plantings. The Board agreed that the circle should be moved to be in alignment with the front door of the Center. This leaves more of a green space barrier between the circle drive and McCormick Boulevard. Miscellaneous Business Eggleston Park There will be a public meeting at the Ecology Center on October 16t' at 7:00 PM to discuss the redevelopment of Eggleston Park. Eggleston Park in across McCormick Boulevard. It has open space, play equipment, and, an unincorporated community garden area. Annual Meeting The EEA annual meeting is set for Saturday, December a at 1:00 PM. A proposed plan for the annual meeting will be included in the next Board packet. Grand Opening Due to the uncertainly of the construction completion, there are no firm plans for a grand opening at this time. Next Meeting The Board agreed to change the meeting time of the October 2003 meeting to accommodate Board members schedules. The next meeting of the LAC will be on Tuesday, November 4, 2003 at 7:00 PM at the Eulogy Center. The EEA is unable to fund a landscape plan until the building loan is repaid. There may be some CIP funding dedicated to the Arboretum that could be used for this project. Name Change Mr. Smith will be meeting with Doug Gaynor to discuss the name change and the process that Mr. Gaynor out lined at the LAC meeting he attended on September 2 Construction Report The City of Evanston is still attempting to work with the contractor to complete the job. Rehab Construction has not been on the site for several months. The Legal Department of the City is working with Facilities Management to resolve the outstanding contract. At this point the contractor will have to be terminated in order to pay sub -contractors with outstanding invoices. Facilities Management continues to work on the issue. Fundraising Update An annual appeal will be prepared for end of year solicitations. This should go.. _ out in November. Another $30,000 is due on the loan to the City of Evanston December 31, 2003. At this point the EEA's reserves are diminished and an effort by the Board to raise additional funds will need to be effective to come into compliance with the loan agreement. Ms. Gregory suggested completing the Beth Emmet grant application, which is $500, The EEA applied previously and was denied. The annual Duck Race and Pluck will be on Saturday, October 4t'. This event annually raises about $2,000. The annual Fall Flower Sale will be on October 18 and 19. Charlotte Omohundro continues to chair the event and bring in an abundance of dried material in spite of living in Michigan. Volunteers have helped in the preparation of the sale. Lighthouse Task Force The LAC/EEA has a position on the Lighthouse Area Task Force. Ms. Esch will be the Board's representative. A survey is being prepared for each entity to complete that includes their use of the site as well as issues and projects that should be addressed. Miscellaneous Business Eggleston Park There will be a public meeting at the Ecology Center on October 16"' at 7:00 PM to discuss the redevelopment of Eggleston Park. Eggleston Park in across McCormick Boulevard. It has open space, play equipment, and, an unincorporated community garden area. Annual Meeting The EEA annual meeting is set for Saturday, December 6t' at 1:00 PM. A proposed plan for the annual meeting will be included in the next Board packet. Grand Opening Due to the uncertainly of the construction completion, there are no firm plans for a grand opening at this time. Next Meeting The Board agreed to change the meeting time of the October 2003 meeting to accommodate Board members schedules. The next meeting of the LAC will be on Tuesday, November 4, 2003 at 7:00 PM at the Ecology Center. Ladd Arboretum Committee Board Meeting Thursday, October 11, 2001 Board Members Present: Board Members Absent: Staff Members Present: Jean Esch Irene Gregory Gordon Guth Myra Janus Charles Smith Marti Bjornson Linda Lutz, Ecology Center Coordinator September 2001 Minutes The September 2001 Board meetings will be distributed at the next meeting. issues with the Lighthouse Park District Use of Site and Lease As discussed in September the Lighthouse Park District requested that the Ecology Center limit programming at the North fog house. After investigate by the City of Evanston's Legal Department, the City of Evanston requested that the Lighthouse Park District allow the Ecology Center to use both foghouses as they have for since 1974. The City Council requested that the Lighthouse Park District sign an agreement that would cause the City of Evanston to renegotiate the lease with the Park District. The City of Evanston has the right to dissolve the lease each odd numbered year with 90 days notice. The Lighthouse Park District did not want to lose the lease and agreed to renegotiate the terms of the lease over the next 2 years. Programming will continue at the foghouses. Ms. Esch has discussed the issue. The North foghouse is in need of repair. The best alternative would be to work with the Lighthouse Park District to get the repairs completed. City of Evanston Budget Status Ms. Lutz explained that for the current budget year 2001-2002, the City has a S3.5 million shortfall. Police, Fire, and Sanitation overtime combined with a number of legal Issues have led to the additional costs. The City has directed a reduction in overtime, and restraint with spending. For the fiscal year 2002-2003 the Ecology Center submitted a budget that is $10,000 less than the current budget. The budget is in compliance with Department requirements. Flagpole Donation Loretta Kahn would like to make a donation of a flagpole to the Ladd Arboretum as a memorial donation. Issues such as location, size, type, and, approximate cost will need to be investigated. Ms. Lutz will discuss with Paul D'Agostino regarding researching and accepting the donation. Veterans Day Weekend The Board agreed to accept a tree donation from the EEA if the City of Evanston would like to have a ceremony for Veteran's Day. Board Meeting Dates The Board discussed its meeting date. There have been several occasions where the regular Board meeting conflicted with either the City Council meeting or the Human Services Committee Meeting. In an effort to avoid this type of conflict, the Board agreed to change its meeting date to the first Tuesday of each month. Formerly the Board met on the first Monday of the month. Next Meeting The next meeting of the LAC will be Tuesday, November 6, 2001 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Director Ladd Arboretum Committee Board Meeting Tuesday, November 3, 2003 Board Members Present: Board Members Absent: Staff Members Present: Jean Esch Gordon Guth Charles Smith Zane Robbins Jan Weeks DRAFT— Not Approved Linda Lutz, Ecology Center Lighthouse Area Task Force Survey Ms. Lutz reviewed the Grosse Pointe Lighthouse Area Task force. Currently Ms. Esch is the Board's representative. The task force has met twice and is charged with completing a survey the will be distributed to the entire task force. The purpose of the task force is to plan for the overall operation and funding of the site. Landscape Plan for the Arboretum Currently there is no plan for the landscaping of the Arboretum or the Ecology Center. The EEA will not have the funds to do any landscaping until $150,000 is raised to pay the $90,000 outstanding loan to the City as well as replenish the EEA reserves to a point where the organization can continue to function as a support to the Ecology Center. Funds may be available from the City of Evanston through the park re- development plan for a plan for the landscaping. Each park is on a schedule for development. The Ladd Arboretum has never been in this cycle. Staff will continue to be involved in this approach. The Board agreed that it would be important to have a plan in place especially for the grand opening. Name Change Mr. Smith discussed with the Board the idea of discussing a name change with members at the annual meeting of the EEA. All agree that nature center (instead of Ecology Center) is a progressive change. Two ideas were North Shore Nature Center and Ladd Nature Center, The Board will wait to hear from the EEA. Construction Update The City of Evanston has not indicated any change in the status of Rehab Construction Company. The City has sent a letter of termination to Rehab in an effort to allow for completion of the project and pay the remaining sub- contractors. Building Rental Policy The Ecology Center staff developed a draft rental policy that was submitted to the Department of Parks/Forestry and Recreation for review. Rental of the space must be relatively consistent with the Department's other facilities. Miscellaneous Business Duck Race Sales of ducks at the Duck race generated $1530 for the building fund. The event included games, essays and poems read by winner of the essay contest (15), snacks and goodies. ETHS outdoor adventure students were volunteer paddlers creating the current to race the ducks. Annual Meeting The EEA annual meeting is set for Saturday, December 6" at 1:00 PM. Fall Flower Sale The annual Fall Flower sale raised $2010. For the first time the flower sale was held in the new space and the displays were wonderful. Next Meeting The next Board meeting for the LAC will be on Tuesday, December 2, 2003 at 7:00 PM at the Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, December 2, 2003 Board Members Present: Board Members Absent: Others attending: Staff Members Present: Jean Esch Gordon Guth Zane Robbins Charles Smith Jan Weeks Irene Gregory DRAFT— Not Approved Linda Lutz, Ecology Center November Minutes The Board approved the November 2003 meeting minutes. . :f ti Lighthouse Area Task Force Survey , The Board received copies of the Grosse Pointe Lighthouse Area (GPLA) survey as compiled by member Jean Esch. Task force members were asked to complete a survey based on their operations. Ms. Esch represents the LACIEEA. Ms. Lutz is also on the task force. The Board agreed with the analysis and recommendations presented in the survey. Landscape Plan for the Arboretum The Board would like to invite Paul D'Agostino to the February 2004 meeting to discuss a landscape plan for the Arboretum. The Board would like begin the process as several groups are interested in doing some plantings and the board would prefer that the planting be organized instead of at the whim of other groups. Mr. Smith would like to see a plan deal with the area around the building including looking at the circulation past the building. Due to the slope the access to a boat ramp would difficult, as it would be hard to design a ramp to a canal launch. Sloping the pathway east from the building may accommodate some of the slope descent. Lighting and fencing would be needed as well as access by boat trailer. Terracing as well as a 3 way path system (bikes, jogging, and boating) to the launch could be effective. Signage needs to be addressed. Board members expressed support for improving and maintaining signage as appropriate for an arboretum with trees labeled and resources available. Eggleston Park The Board discussed Eggleston Park. The last meeting for the parts re- development is set for December 11, 2003 at 7:00 PM at the Ecology Center. The Board agreed that the park is a small and valuable asset to the McCormick Boulevard environment. Over -engineering the park with paths and other "amenities" would be out of place in the four -comer area of McCormick Boulevard and Grey/Bridge Streets. Ms. Esch will try to attend the meeting and express the Board's viewpoint. Cost of the re -development project Is $450,000. Name Change The Board briefly discussed a name change. While all the members agree that a change from Ecology Center to Nature Center is good, at this point in time it would not be a good idea to put a name in front of the Nature Center (such as Ladd) as the naming "rights" would be lost. Construction Update The LAC would like a construction update. Ms. Lutz will ask Mr. Cook to come to the January meeting for discussion with the Board. Building Rental Policy A draft rental policy was submitted to the Parks/Forestry and Recreation director for review in October. No response has been received. Miscellaneous Business Boat launch Grant There continues to be little progress on the boat launch. The Lighthouse Rotary Club would like to give $50,000 for the project. While the Board supports the project there is confusion with the exact determination of City of Evanston support for the project. The Rotary Club would like to do the project in phases, as the funding is available. Ms. Lutz has provided boat launch information as well as grant sources. The Board expressed optimism that the project could be successfully undertaken. Next Meeting The next Board meeting for the LAC will be on Tuesday, January 6, 2004 at 7:00 PM at the Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, January 6. 2004 Board Members Present: Board Members Absent: Staff Members Present: Others Present: Construction project Gordon Guth Charles Smith Zane Robbins Jan Weeks Jean Esch David Cook, Asst. Director Facilities Management Max Rubin, Director Facilities Management Linda Lutz, Ecology Center Irene Gregory Max Rubin reviewed the history of the Ecology Center building project. The City awarded a contract to the low bidder, Rehab Construction Company, who was significantly lower. Don Ely, President of Rehab Construction Company was questioned about his bid. He assured the City that Rehab Construction could do the job. The project started and is over 20 months behind schedule. Recently checks were issued to all sub -contractors (20 or so). The legal department has been involved. Rehab did not pay subcontractors. In an effort to resolve the contract, the City chose to pay off the contractor and subcontractor. No guarantee was received from Rehab: the sub -contractors have guaranteed their work. It was noted that the EEA paid out an additional 520,000 because of a 2 week delay within the City of Evanston regarding the contract signing. The City opted to close the contract with Rehab to avoid litigation. This was determined by the Legal Department and Facilities Management to be the best route. The City will be responsible for the completion of the job. Approximately $25,000 remains on deposit with the City for completion of the project. Some revenue was lost due to the lateness of the project completion. The building design is agreeably wonderful. The lateness and poor finishing of the project has been a problem for fundraising. There have been numerable obstacles during the process due to the lack of performance by Rehab Construction Company. The City is working on the additional issues like the drainage. They have plans and are working with possible solutions. If landscaping had been done immediately that might have helped. Currently a drainpipe system is pulling water away from the building and no water is collecting underneath the building. The City's goal was to remove Rehab from the job. Subcontractors have guaranteed their work. The City is working with the Legal Department on some remaining issues. For the EEA the lateness of the building has had some impact on the EENs fundraising. Potential funding has been discouraged by the lateness of the contract. Completion of the Building The Board asked where there was a completion schedule? Some items can be cleaned up now. items like the doors may be a combination of Facilities Management and outside contractors. Some subcontractors, like the roofing folks, will fix the roof after the City moves some electrical work. Facilities will use the money the best they can. Dave Cook will work with the Board and staff and prioritize the building projects that are remaining. The building has an occupancy permit. Facilities held off stepping in, as that would have invalidated the warranty. Facilities Management will send a copy of the punch list for the staff/board to review. Then projects can be prioritized. Landscaping remains to be done. The Parks division will be doing a significant amount of the landscape work. Landscaping Landscaping needs to be done to make the building look complete. Facilities said that the Parks Division is willing to help. We should contact Paul D'Agostino to see what the Parks Division is willing to do. Board expressed thanks to Facilities Management for the work they have put into the project and for their continued efforts to complete the job. Thanks to both Mr. Khatkhate and Mr. Cook for their work on the project. EEA Annual Meeting The Board reviewed the meeting. Wayne Svboda was an excellent speaker and Chadynn Schweingruber was an exceptional environmental service winner. The accompanying silent auction grossed $675. Ecology Center Name Change The Board discussed the name change for the Ecology Center Building. The Melin Nature Center building was suggested. The Board discussed whether an umbrella name such as North Shore Nature Center should be the name with Melin being attached to the building in some way. No agreement was reached. Fundraising The EEA continues to request funds. $24,000 was raised by the EEA this year. The EEA will be developing a fund raising plan for 2004. Landscape Plan No report. Grosse Pointe Lighthouse Area Task Force Ms. Esch and Ms. Lutz completed a survey for the task force. The task force will meet again in January 2004. Eggleston Park The final public meeting for the Eggleston Park redevelopment was held at the Ecology Center in December. Preliminary plans should be available early in 2004. Next Meeting The next meeting of the Ladd Arboretum Committee will be Tuesday, February 3, 2004 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Ladd Arboretum Committee Board Meeting Tuesday, February 3, 2004 Board Members Present: Board Members Absent: Staff Members Present: Others Present~ Jean Esch Gordon Guth Zane Robbins Charles Smith Jan Weeks Paul D'Agostino, Superintendent of Parks/Forestry Linda Lutz, Ecology Center Irene Gregory LAC January 2004 Minutes Mr. Guth moved and Mr. Robbins seconded a motion to approve the January 2004 minutes. The Board approved the motion. Eggleston Park The Board thanked Parks/Forestry Superintendent Paul D'Agostino for coming to the Board meeting. Mr. D'Agostino explained plans for Eggleston Park which are 90% complete. The Parks Division will remove old play equipment to save money. Only three trees will be affected with the redevelopment; one will be moved. Mature trees will be trimmed. Demolition will be helped by the Parks Division staff. The budget Is approximately $420,000. Drainage tiles and a sewer will be installed to help with the low areas where water collects. Conceming the overall layout; concrete will surround the playground. Old playground equipment will be removed and new play equipment will be installed. There will be several paths that run along the McCormick Boulevard area. Ornamental grasses may be an accent along some of the paths. Plant lists have not been finalized. An area for a small soccer field will be maintained (this area is just for very young players). Development along McCormick Boulevard may be incomplete until the redevelopment of McCormick Boulevard is complete in 2005. McCormick will be fenced as an aesthetic and safety feature. A bermed area can be used as a sled hill. Several perennial shrub beds are included in the park. The Parks Division has tried to incorporate more colorful areas in several parks. The planting plan will include a butterfly garden. In an effort to maintain the areas over time, the Parks Division might consider partnering with the Garden Council and garden clubs for the continued maintenance of the areas. Similar areas may be part of future plans for the adjacent McCormick community gardens as well as the comer at the Ecology Center. Half a basketball court will be in a concrete sphere area with painted lines. This area will also include a "human" sundial with directions either in described in a sign or on the pavement. A significant sign will be placed along McCormick Boulevard with the name Eggleston Park. As the four -comer area will be looked at as a unit, consideration of the impact of the Eggleston Park sign is important. The project will be bid in the next several months with construction to be completed this year (2004). The unincorporated community garden area will remain the same. The current 11 gardeners will be required to identify their plots. The LAC suggested a minimum of registration and payment of a fee; less than In the community garden program where fees are $55. Ladd Arboretum Landscape Plan Ladd Arboretum is under consideration by the Parks/Forestry division for review and planning. The Arboretum is aging and it is important to plan for the future Arboretum. Mr. D'Agostino agreed and will meet with Ms. Lutz to discuss some initial ideas that could reasonably be instituted. The Arboretum has not been part of the cycle of park redevelopment in Evanston and is long overdue. Foghouse Money for the north €oghouse will be allocated after March 1, 2004. This will come from the CIP funds and will be fixed before the damage gets worse. It is believed that $25,000 is available for repairs that will primarily cover some roofing costs. Ecology Center Name Change No discussion Summer Camp registration Summer camp registration is in progress; applications via mail were accepted with a January 30, 2004 or later postmark. Grosse Pointe Area Task Force Ms. Esch reported that an outline was presented on the Lighthouse Site Plan. Alderman Tisdahl advocated for a 20- year lease for the LHPD. The committee approved the recommendation. Recommendation from the Task Force will be forwarded to the City Council. A suggestion was made by several people that the coach house garage may be a good place for the Ecology Center camp program. The garage is adjacent to parking spaces. The LAC noted that it is not a safe place for children. The LAC would like to meet with Alderman Tisdahl to discuss the use. Mr. Guth will try to set up a meeting so the Board__ can discuss their concerns. The LAC felt that access to the Lighthouse continues to be limited to weekends. The LAC generally promotes community access on a more regular basis. This is an attraction to tourists as well as an asset to Evanston. The Lighthouse Park District would like to update (renovate) the foghouses including addition of foghoms and fog -making as demonstrations. Maintenance on the whole area needs to be done on more regular basis. Lighthouse Park District has done a good job of maintaining the lighthouse and raising restoration funds. The City has not been able to single out the Lighthouse site for capital improvements. Miscellaneous The Evanston Community Foundation held their January Board meeting at the Ecology Center. District 65 will hold their school boardlteacher negotiations here in February. Rotary Club of Evanston proposal The Board reviewed a concept plan provided by the Rotary Club of Evanston for the Rotary International Friendship Garden area of the Ladd Arboretum. The concept provides a stone seating area to be used by casual visitors as well as for classes. The seating area would be circular and have a brick area with names of countries that have Rotary Clubs. The Board suggested centering the circle at the base of Independence Knoll. The Board suggested that the Rotary Club come back with complete plans. Next meeting The next meeting of the LAC will be Tuesday, March 2, 2004 at 7:00 PM at the Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, March 2, 2004 Board Members Present: Gordon Guth Charles Smith Board Members Absent: Jean Esch Zane Robbins Jan Weeks DRAFT No Quorum Others Present: Irene Gregory Suzelle Tempero, Medill Journalism student Staff Members Present: Lind4 Lutz, Ecology Center February 2004 minutes The minutes of the February meeting will be held by the LAC until April 2004 as a quorum was not present. Ladd Arboretum Wind Generator Project Ms. Tempero agreed to report on the meeting as she was there and none of the Board members were in attendance. She noted that the Saturday, February 28t' public meeting focused on the replacement of the wind generator. A mono tower is proposed. Five to six members of the wind group attended as well as a few citizens. While the wind energy sub -committee favors replacing the wind generator with a 120 new tower, one citizen was for it and one against. The Board reviewed the past discussions regarding the wind generator replacement project and the effect of a 120-foot tower in the Arboretum. The Board had stipulated that in order to be supportive of the replacement generator, the new generator would need to be commercially viable. The current proposal presents a 14 -- 23 year payback period on the initial investment on a generator generally determined to last 30 years. The amount of electricity and the power reduction load for the Ecology Center are undetermined. As wind energy is a viable source of energy, the Board discussed whether there would be a real impact with a single generator in the Arboretum. Perhaps is would have more impact to work on a clause similar to what is included the Chicago Franchise agreement that requires 20% of Chicago's future energy needs come from renewable sources. Emphasis on the franchise agreement would have a greater effect than a replacement generator the Board determined. Although the replacement project has garnered publicity the Board is not aware of significant support for the neither project nor significant opposition. An additional question is whether the current generator should be taken down. The Board discussed the mission of the Arboretum and the desire of the Committee to maintain and promote the natural and nature aspect of the Arboretum. The Arboretum is a small green space that has remained a natural resource and decisions should be made taking into consideration the uniqueness and open space qualities of the Arboretum. The Board supports a greater need to maintain "nature" in the Arboretum. Particularly important is the area along the canal, which is an urban wildlife corridor. The Board noted the many building and construction projects throughout Evanston that have elevated the building landscape and considered it important to keep open. unimpeded space. Additionally the Board discussed why the Arboretum was picked as a site for a new generator determining that it was solely because a generator exists in the current space, which may not be the best place in town for a wind generator. Altemate suggestions included Mt. Trashmore or the NU observatory jetty. As the Board does not have a quorum, the wind generator issue and the Board's position on it will have to be discussed at the next meeting, April 6, 2004. The Board asked Ms. Lutz to convey the Board's current thinking to the wind -energy committee. Lighthouse Task Force Ms. Lutz reported that she and Jean Esch attended the February 18, 2004 Lighthouse Task Force meeting. The Task Force has worked well discussion focused on some alternatives, which included considering the current greenhouse as an information center. A final report will be issued and the Board will receive copies to review. Another interesting suggestion included a multi -organization large event at the site. A September event at the site could be a fun family event. The task Force in general was opposed to taking up more green space. Summer camp Registration is going well. Eleven (11) sessions are closed with 652 registrations taken. This year EEA members will receive a 50% discount on after camp childcare. Rental Policy The Board reviewed the rental policy. Staff will continue to make changes. The Board agreed that it is important to make it worthwhile for renters to take out an EEA membership. The Board will continue to review the policy. Ladd Arboretum The Board discussed a conceptual proposal from the Rotary Club of Evanston for the Friendship Garden area of the Ladd Arboretum. The Board noted that the Rotary Club of Evanston has a long and supportive history of the Ladd Arboretum. The formal Friendship Garden area of the Ladd Arboretum is a wonderful asset to the Ladd Arboretum. The Board reviewed the plan made the following comments: RE: Concept of Friendship Circle Place for conversation, education would be a good addition Generally Arboretum, a place for reflection, walking, recreation, Historically, Friendship Garden a significant area of the Arboretum Look at rededication1100"' anniversary project in context of total Arboretum Look at big picture In current Friendship Garden Area Take a more traditional landscape architectural approach to the area. Consistently carry through the formality of the space. Central axis is important in the current area For children's classes, some conflict with traffic patterns (crossing the street from the Ecology Center to the Friendship garden) Current sighting clutters the path intersection Other locations Area for primary education would be near current Ecology Center building If off the path location is desired, another location preferable General Strategic Plan Problem lack of overall strategic plan for the Ladd Arboretum Strategic Planning process starting 3104 Determine best use of the space General Process: Concept plan, drawings, timeline, schedule, financial plan to LAC Discussion/Approval by the LAC Forward Plan to Human Services Committee on to A&PW Committee To City Council for action Alternative considerations: Signage Aesthetic benches along walkway or replacement of current benches Retaining wall/vista along the bank (one or more locations, straighter. Could use large rock vs. smaller cut ones) Current bench area could accommodate brickwork with engraving Small engraved memorial at Knoll end of Friendship Garden area Ms. Lutz will review the Board's suggestions with the Rotary Club of Evanston. Next Meeting The next meeting of the Ladd Arboretum Committee will be Tuesday, April 6, 2004 at 7:00 PM at the Evanston Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, April 6, 2004 Board Members Present: Board Members Absent: Staff Members Present: Jean Esch Gordon Guth Zane Robbins Jan Weeks Charles Smith DRAFT Linda Lutz, Ecology Center March 2004 minutes The March 2004 meeting did not have a quorum but the minutes of the discussion are fled and available for review. Lighthouse Task Force The report is due out of committee sometime in April. The Task Force will approve the report, which will be forwarded to the Health and Human Services Committee for their review and possible action. Evanston's Energy Future The Evanston Energy Futures group will be sent comments regarding the February 28t' public meeting. They sent a sign -in list, which included 9 people as well as EEF committee members. In the EEF's e-mail the group noted (in an e-mail that is paraphrased below) that: .. The current site location is historical; the proposal is for replacement .. The proposed generator needs to be connected to some facility requiring that a generator be located near a facility .. The generator is connected to a city facility to help the city's budget .. The major reason for advocating for a replacement at the Ecology Center was the educational value that environmentally friendly technology could have, given the number and focus of programs and classes at the Center The tradition of the Ecology Center has included numerous alternative energy programs, making the site a logical choice .. The current generator is a well -know landmark in Evanston. The LAC discussed the EEF's points and suggested that another location be considered (NU, James Park -Levy Center). Perhaps a site on Northwestern's campus could be considered and may be a project for the NU engineering department (as the first one was). Wind energy is a good thing and the cost can be inexpensive. Erecting a 120' tower is problematic for the Board as the height may not be good for the Arboretum aesthetics and the surrounding neighborhood. The apparent cost and payback period does not appear to be commercially viable. The current non- functioning wind generator could become an exhibit. The issue of telecommunications and potential radiation emission may have to be researched (this would apply mostly to cellular antennae). The LAC noted that due to the fact that the EEA still needs to raise money for the Ecology Center construction the EEA would not be able to consider to helping with funding or fundraising until the building commitment is complete. The Board noted that perhaps the City of Evanston Facilities Management Department should be asked to evaluate the current wind generator. The Board suggested that the EEF's Wind Committee be invited to the May Board meeting. Rental Policy A preliminary rental policy is in place. The Ecology Center staff has concerns about renting the building as the floor plates in the meeting room are raised and are a potential liability. Summer Camp Registration Summer camp sign up going well. EcoQuest has opened new sections to accommodate the demand. This summer's staff will include a significant number of retuming staff. Ladd Arboretum Planning Process The LAC reviewed the proposed planning document. The proposed "plan" highlighted areas and issues that a comprehensive plan for Ladd Arboretum should include. Ms. Lutz met with Paul D'Agostino and Stephanie Levine who suggested that the LAC prioritize the list. The Board identified 2 major areas of emphasis: maintaining the arboretum qualities of the Ladd Arboretum and a landscape plan for the area around the Ecology Center so it will look great for the grand opening of the new addition. Regarding the Arboretum: 1. The varieties of trees need to be labeled: this should be an Arboretum where trees are tagged and labeled 2. Memorial tree program 3. Keep track of donors; e.g. Aspegren gazebo The area surrounding the Ecology Center: 4. Focus on what can get done before the opening 5. Landscape plan for around the Ecology Center #1 fi. Mixture of plantings; use plantings that can not be seen In other places, 7. Do something to the front circle now 8. Butterfly gardening, bird garden 9. Look at the greenhouse, and make a decision on this structure The third priority considered by the Board is the gravel paths (their maintenance and upgrade). Charles Smith was designated as the LAC's delegate for the planning process. Other volunteers that could be involved include: Tom Klitznick, Debbie, Hillman, MaryJane Klein, Gordon Guth, Zane Robbins, Gary Anton, and Chalet Nursery (Jennifer Brennan) Rotary Club of Evanston Project The Board discussed the proposed Friendship Circle concept of the Rotary Club of Evanston. The Board looked at some City of Evanston concepts including a stairway and ramp design. Initially the Board indicated that perhaps put a combination of the friendship circle and the curved stairway up to Independence Knoll would be a nice design and blend in nicely with the existing garden. The Board strongly believes that the design should respect the symmetry of the area. The Board thought a lot of park uses would find the incorporated bench seating a great place to sit and relax. The Committee again reinforced the symmetry and suggested that Charles Smith meet with Chris Thomas of the Rotary Club to discuss the proposal. Cook County Clean Up Cook County Forest Preserve District Commissioner Larry Sufferdin is sponsoring 2 cleanup days on May 1 at Miami Woods and Sunday, May 16 at Harms Woods. MWRD The Ecology Center received a brochure from the MWRD waming about the water quality along the Chicago River watershed. The Northshore Canal water is of concem. The Ecology Center has a supply of these brochures that are available to the public. The last public hearing on the IEPA's on the Use Attainability Analysis will be on May 10, at the Ecology Center. NU Engineering Students A group of engineering students at NU are looking at an energy system analysis for the Ecology Center, which will include wind and solar possibilities. Next Meeting The next meeting of the Ladd Arboretum Committee will be Tuesday, May 4, 2004 at 7:00 PM at the Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, May 4, 2004 Board Members Present: Jean Esch Gordon Guth Charles Smith Board Members Absent: Zane Robbins Jan Weeks DRAFT Staff Members Present: Linda Lutz, Ecology Center Douglas Gaynor, Director of Parks/Forestry & Recreation Others Present: Debbie Hillman Ken Kastman Hal Mead Rick Nelson April 2004 minutes The April 2004 Board meeting minutes were reviewed and approved by the Board. Marina Mr. Gaynor presented a report on the proposed marina. He noted that the idea of a marina was proposed at a City Council retreat a number of years ago. Mr. Gaynor noted the current downtown redevelopment was opposed in its' early stages. Now most people feel that the redevelopment was a good idea. Funds for a study focusing on a proposed marina began with a needs assessment surveying an area covering a 30•mile radius. A survey within Evanston showed opposition. Current petitions against the marina contain a number of signatures from Rogers Park residents. The two most serious concerns raised by the alderman were parking and traffic. A proposed parking lot was planned which would have been located on fill area. NU's traffic school (see complete marina report on line) did a report that showed less than a 1 second traffic delay during peak periods. A traffic light was proposed as well as a left and right hand turn lane. No environmental impact studies were done. Marina's in the adjacent towns show high use and long waiting lists. It is unclear whether operations and debt reduction would be covered through fees. The initial study was funded through Representative Jan Schakowsky's office and granted $100,000 for the study. If the City Council agreed that they would like to proceed, then a full environmental impact study would be done at the cost of approximately $300,000. There is no money for this study at this point in time. Federal funds are limited at this point. Previously federal funding might have covered 75% of the cost. The current federal budget is stressed with homeland security, Middle East war, and educational mandates. Friendship Garden Mr. Guth reported that Rotary International would be having their international convention in Chicago in 2005. Mr. Guth reported that the Friendship Garden area of the Arboretum should look nice for the 60,000 Rotarians that will be visiting the EvanstorVChicago area. Mr. Gaynor suggested that the LAC meet with Paul D'Agostino and update him on the convention. Mr. Guth suggested aeration around the Friendship Garden trees and some fertilizing. Landscape Planning The Parks Division would like to send out a request for proposals for a survey to do a plat of survey for the Ladd Arboretum. Mr. Gaynor met with D"Agostino and Stephanie Levine to discuss the landscape plan for the Arboretum. Mr. Gaynor would like to present a plan that covers what has to be done as well as a schedule of what can be done. Mr. Smith would like to see a lot more discussion on what needs to be done. A survey needs to be done, as one does not exist other that a small section around the Ecology Center, which was done by the EEA. The proposal for a plat of survey was distributed. Mr. Gaynor indicated that the LAC would have an active involvement in the planning development. Rental Policy The staff continues to refine the rental policy. Smaller rentals are currently required to hold an EEA membership. There has been a significant interest in using the room. Wind Gen erator/S usta inability Mr. Smith noted that the Wind group had received the minutes from the March 2004 meeting where the Board discussed the Wind group proposals. Mr. Smith reiterated that the LAC is a proponent of wind energy. The concern of the LAC is that such a large addition of a 120-foot wind generator tower does not fit with the development of the Arboretum. The LAC is interested in focusing on bringing up the quality of the Arboretum especially in terms of plants and trees. Much of Evanston is being built up architecturally and the LAC would like to maintain the Arboretum as an arboretum. Mr. Kastman noted that the group is also looking for an alternative site. One location is in James Park near the Evanston Animal Shelter. Currently the group is looking for a 501 (c) 3 that would help them fund this educational mission. The group posed the question. could we collectively find a location where the wind group and possibly the EEA could work together? Information could be developed on education through the Ecology Center. The wind group would like to provide energy for the animal shelter (possibly one third or so of the energy requirements). With this location in James Park Home Depot could be a possible source of funding. Discussion of sustainability The LAC has the responsibility of guiding the development of the Ecology Center as well as the Ladd Arboretum. The EEA has generally focused on projects within the Ladd Arboretum. The EEA could certainly be involved in broader community issues such as the wind generator projector. The wind group is a sub -committee of Evanston's Energy Future. Now the wind committee would like to work in partnership with a not -for -profit to raise funding for the wind generator. The generator with cellular towers might be able to pay for maintenance. Any cell towers would require an additional building for maintenance of the antennae. The James Park location as a non-residential area is a good one. The committee is looking at a way to make the community aware of wind energy as well as provide an educational mission. It may be possible to work together to remove the old tower and find a new location for the 120 foot generator. The Board thanked the wind group for the efforts and dedication. Both the Board and the wind group agreed that the primary purpose of the Arboretum is trees and environmental education. The Ecology Center will work with the wind group to find a new location and possible partnership for funding. The EEA supports the concept of wind and would like to see the wind group succeed. Ms. Hillman reported that the Energy Commission and the Evanston Environment Board both passed resolutions in support of the wind generator in the Ladd Arboretum. Ms. Hillman presented the minutes of both Board meetings (the Energy Commission and the Environment Board). She noted that in 3 public meetings there was support for the new wind generator projects. Next Meeting The next meeting of the Ladd Arboretum Committee will be Tuesday, June 1, 2004 at 7:00 PM at the Evanston Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, June 1, 2004 Board Members Present: Board Members Absent: Staff Members Present: Jean Esch Gordon Guth Zane Robbins Jan Weeks Charles Smith DRAFT Linda Lutz, Ecology Center May 2004 minutes The May 2004 Board meeting minutes were reviewed and approved by the Board. Grosse Pointe Lighthouse Area Task Force The second draft of the Lighthouse Area Task force report was distributed and will be presented to the Human Services committee in July. The suggested revisions by the LAC were incorporated into the final report. Summer Camp Staff Training Training for summer camp staff begins on June 7t'. Most camps are full with very few openings available. Several new sections were added to EcoQuest. Rental Policy Update A number of groups have requested use of the new room. United Way will be having their annual meeting, several District #65 schools have had year-end and teacher parties, as well as several small rentals. The floor outlets still need to be fixed so they are flush with the floor. Ladd Arboretum Planning Process The Board was encouraged to learn that the Parks/Forestry Division is interested in pursuing a plan and evaluation of the Arboretum. Currently a request for a survey is underway. Additional meetings need to take place with Ecology Center staff and LAC Board members. Landscaping was not completed with the construction process. Rotary Club of Evanston project Mr. Smith will be meeting with Chris Thomas of the Rotary Club of Evanston and they will be determining whether the Rotary's concept is feasible and appropriate for the Arboretum. The project is being designed for the 100t' anniversary of Rotary and is planned to be completed by the 2005 International Convention of Rotary which will be held in Chicago June 18 — 23, 2004. The Rotary Club of Evanston plans to entertain visitors to the garden as well as give tours during the convention. The Rotary Club has maintained the Friendship Garden area of the Ladd Arboretum since the Arboretum's beginnings in 1960. Annually the Rotary Club spends about S6,000 on the Friendship Garden. Cost of the centennial project is estimated at S28,000 and will be paid for by the Rotary Club of Evanston. When concept plans are developed the Rotary Club will bring the plans to the LAC for discussion and approval. Next Meeting The next meeting of the Ladd Arboretum Committee will be Tuesday, July 6, 2004 at 7:00 PM at the Evanston Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, July 6, 2004 Board Members Present: Board Members Absent: Staff Members Present: Others Present: Jean Esch Zane Robbins Charles Smith DRAFT Gordon Guth Jan Weeks Linda Lutz. Ecology Center Irene Gregory Chris Thomas May and June 2004 minutes The May and June 2004 Board meeting minutes were reviewed and approved by the Board, Discussion of the Rotary Friendship Garden Chris Thomas of the Rotary Club of Evanston presented a proposal to the Board on building a stone friendship circle in the Rotary Friendship Garden area of the Ladd Arboretum. The circle is composed of 28 — 30 large limestone blocks that can be used as seating. The proposed design is set in the hillside at the southwest end of the Friendship Garden just below Independence Knoll. The interior floor of the circle will be flagstone with rings of engraved bricks. The bricks will be sold for various prices and commemorate a country, person, or Rotary Club. The Rotary Club has set a goal of raising $15,000 as a start for the S28,000 project. Construction may occur anytime between October 2004 to March 2005 depending on meeting the fundraising goals as well as construction timetable. The construction may be complicated by the reconstruction of McCormick Boulevard, which may begin as early as March 2005. The Rotary Club of Evanston is proud of its' 45 year association with the Ladd Arboretum. The Ladd Arboretum was designed by Ralph Melin, a member of the Rotary Club of Evanston, who encouraged the Club to take responsibility for this major section of the Arboretum. Annually the Rotary Club of Evanston spends $6,000 - $8,000 on the Friendship Garden as well as watering, and planting the flower circle area. Ground preparation will include compacted limestone as a base for the circle. Perhaps a drain tile or perforated pipe running around the outside of the circle area would help deter water. The whole structure will be on crushed limestone with sand to fill in the space. Another possibility is drain tile. Gravel around the back is also a possibility. The Rotary Club will draw up construction plans that will address the details. The Ladd Arboretum Committee thanked the Rotary Club of Evanston for their long commitment to the Arboretum and approved their concept plans for building a Friendship Circle in the Friendship Garden area of the Ladd Arboretum. Rotary Club will have to go next the Parks/Forestry Superintendent to discuss the construction specifics of the projects. The Rotary Club will be paying for the project and will move the project onto the next level of approval. Mr. Thomas promised to keep the Committee informed. The LAC thanked Mr. Thomas for presenting the concept plans for the Friendship Circle and looked forward to its use for classes, programs, contemplation, and relaxation for park users. The Committee noted that the circle is an attractive idea and a good space with lots of potential. Ladd Arboretum The Board discussed management quality of the Ladd Arboretum. Currently the level of maintenance includes general mowing and tree trimming depending on the time commitments of the Parks/Forestry Department. The Board would like to see a better level of maintenance. Grosse Pointe Lighthouse Area Task Force The GPLA task force will be presenting their report to the Human Services Committee on Monday, August 2, 2004. Ms. Esch has been the Committees representative. Ladd Arboretum Planning Process Ms. Lutz reported that the Parks/Forestry division has put out a RFP for surveying the Arboretum, which is seen as the first step in the process to look at the Arboretum and develop a plan. NU Energy Efficiency Report Ms. Lutz had distributed a final report from the engineering students at Northwestern who were analyzing ways that the Ecology Center could be more energy efficient. The Board will review the report. Next meeting The next meeting of the LAC will be on Tuesday, August 2, 2004 at 7:00 PM at the Ecology Center, 2024 McCormick Boulevard. Ladd Arboretum Committee Board Meeting Tuesday, August 3.2004 Board Members Present: Jean Esch Zane Robbins Board Members Absent: Staff Members Present: Others Present: Gordon Guth Charles Smith Jan Weeks DRAFT No Quorum Linda Lutz. Ecology Center Irene Gregory July 2004 minutes The Board held the minutes for the next meeting due to lack of a quorum. Grosse Pointe Lighthouse Area Task Force The Task Force will be meeting with the Human Services Committee on September 20�' to discuss the final report. Room Rentals The Center staff is using the draft rental policy. A review of the policy should be made later in the fall and should include situations and ideas that have come up and are not covered by the current policy. The 2 school districts as well as several Evanston Non- profits have used the new room for a number of functions. Summer Camp The summer camp program has been going well. Two camps are located at Lincolnwood School. The camps have not been at this site for several years due to summer construction at Lincolnwood. Perkins Woods forest preserve is adjacent to the school which makes it ideal for nature oriented summer camps. Annual City Budget Process The annual budget process is underway. Budgets must be submitted by August 23, 2004. Several additions will be submitted including a part time custodian and building supervisor who will be responsible for building rentals during off -hours. Grand Opening The Board agreed to follow through with plans to hold the Grand Opening on Sunday, October 24, 2004. Ms. Lutz explained the calendar of events for October and what the staff would be able to do. Staff will take care of all events and the public event for the Grand Opening ceremony on October 24, 2004. A larger scale fundraising oriented event would need to have additional personnel responsible for that type of event. Board members can be involved at any level in the activity planning. The following list was generated concerning items that need attention prior to the Grand Opening. Ecology Center Entrance Circle Fill/grade potholes Center circle planted/weeded Signage-- new sign Edge of circle cleaned up Make art piece more prominent Sign for art piece Building exterior landscape Front bushes need to be trimmed edged and planted with flowers Path --around the McCormick side clean up Around the back of the building filled in and plant with grass Clean up area around the drinking fountain Brickwork evened out Refinish picnic tables Bird feeders? For alcove area Original Boulder --new inscription Keep in current location Public Relations Do an invitation that will go out to donors (half sheet) Advertise in the EEA newsletter Prepare an event program Highlight exhibit; separate brochure Media press releases Ladd Arboretum Parking lot Clean up beds Weed beds Replace trees Ecology Center Interior Clean up crew after the Fall Flower sale Sign indicating, Board, IDNR Replace the wooden doors Front door -fix bottom of door Display cases Put up ADA signage Refinish cases Make cases fit on a rolling bed Front entrance Mosaic to be finished in September Gift store Will this be stocked and ready to sell? Perhaps do a survey to determine what might sell Alphabet books Grand Opening Displays of groups that use the facility (Bird Club, bike club and the Garden Council) Exhibit on the Rotary Circle Highlight History of the Friendship Garden Music: NU music department Use tapes, sound system (tape system) Live music (Zane has a possible connection) Discussion of the name change The Board discussed their role in suggesting a new name for the Ecology Center. Over a year ago the Board had agreed that they would suggest North Shore Nature Center as the new name for the Ecology Center. The Board noted it was part of their role to suggest a building name. The Board will continue to suggest the name. Ms. Lutz will send a copy of the letter the Board had sent regarding their name choice for the building. Next Meeting The next meeting of the Ladd Arboretum Committee will be Tuesday, September 7, 2004 at 7:00 PM at the Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday. September 7.2004 Board Members Present: Board Members Absent: Staff Members Present: Others Present: Zane Robbins Charles Smith Jean Esch Gordon Guth Jan Weeks DRAFT No Quorum Linda Lutz, Ecology Center Irene Gregory September 2004 minutes The Board held the minutes for July 2004 and August 2004 for the October Board meeting due to lack of a quorum. Lighthouse Task Force The Board discussed the report of the Lighthouse Task Force raising concerns about several items on page six of the report. The Board questioned some of the premises made in the GPL task force. The Board worked from a draft, not a final copy. The report will be presented to the Human Services Committee on Monday, September 20, 2004. The report confirms the Ecology Center's use of both the foghouses as well as continued location at the site. Ongoing maintenance for the entire site should be addressed through the COE capital improvement plan, which was one of the major objectives of the task force. The EEA can raise funds to support the renovation to fix the foghouses in 3 years after the Ecology Center construction loan is paid. Additional funds can be raised through grants and donations. Vision for the site development can be initiated through agencies working together. The City will help with renovation. The task force report should address the landscape issues with attention to renovating the former Jens Jensen landscape. Thinking collaboratively regarding the space should be paramount. The Board agrees with the continued use and development of the foghouses and expressed concern for maintenance of the buildings and dunes, which would need to be accomplished through the City of Evanston. The Board discussed the problem of limiting access to the general community to the site. Board discussed the two-year lease and the length of the proposed 20-year lease. The LAC reviewed the material and has the following concerns: Sections 2 A and 2 B could be limiting to the Ecology Center and the Board did not agree in principal to either section. The question of converting the North doghouse to a Maritime Museum is one that the EEA and Ecology Center have discussed for years. Initially some of the renovations to the foghouses done in the late 1970's and early 1980's projected a museum like campus for the Lighthouse and both foghouses. Fundraising had creased by this objective due to budget constraints as well as the museum development in Chicago. Space in the Keepers quarters is being used for a maritime museum now and seems appropriate there. The Board expressed understanding of the need to treat Lighthouse Park as an historic site. Ongoing use, renovation, and maintenance are the 3 main issues for the site. The City should present a maintenance plan for the site looking at the site as a unified one. The LAC raised concerns regarding programs that the Ecology Center does as they are a valuable resource. Rotary Garden Plan Mr. Smith met with the Rotary Club of Evanston, Paul D'Agostino, and Stephanie Levine regarding the proposed Friendship Circle site at the base of Independence Knoll. The Rotary Club of Evanston is proposing a stone friendship circle as a centennial project for the 100th anniversary of Rotary International. Programmatically the circle could function as a stage, area for small classes and gatherings as well as a place of solitude and repose. The project is to be completed by May 2005. The Rotary Club will raise funds for the project. Representatives from the Rotary Club will meet with the Parks/Forestry and Recreation Director. Mr. Smith highlighted that tree protection for the Arboretum should be in place. The timing of the project coincides with the McCormick Boulevard process. The LAC promotes the safeguarding of the trees and shrubs in the Arboretum throughout the process. The Board suggested inviting Paul D'Agostino to the November meeting to discuss tree protection. Summer Camp Review Summer camp went well. Revenues were as projected. Evaluations to go out to camp families in September. City Budget The Ecology Center budget was submitted and included a part-time janitor position. Room rentals are expected to increase. Some organizations use the room without a fee such as District #65, United Way, and the Evanston Community Foundation. Next Meeting The next meeting of the LAC will be on Tuesday, October 5, 2004 at 7:00 PM at the Ecology Center. Ladd Arboretum Committee Board Meeting Tuesday, October 5, 2004 Board Members Present: Board Members Absent: Others Present: Staff Members Present: DRAFT Jean Esch Gordon Guth Charles Smith H. Zane Robbins Jan Weeks Irene Gregory Linda Lutz, Ecology Center David Jennings, Public Works Director September 2004 minutes The September 2004 Board meeting minutes were approved. Grand Opening Ecology Center staff is completing preparations for the Grand Opening. The EEA has sent out some fundraising letters have been sent out regarding the grand opening. Their annual appeal will go out in mid -November. Part of the grand opening festivities will include dedication of the Community Mosaic funded by the Women's Club of Evanston and dedication of the "Shorebird" sculpture to the late Walter Lucansky. McCormick Boulevard Reconstruction Project David Jennings, Director of the City's Public Works Department explained the McCormick Boulevard reconstruction project. He included the redesign of the circle drive area in front of the Ecology Center which will include curbing and limited parking. The circle drive area will be much improved. Mr. Jennings discussed the plan for the circle and advised on drainage and slope of the roadway. The Ecology Center will also need a bike rack to accommodate bicycles. The Board suggested that perhaps the Bike Club or a bicycling store would be able to donate a rack. Mr. Jennings updated the LAC on the road reconstruction project along McCormick Boulevard. The plan has always been to minimize tree loss. Mr. Jennings explained the draft form material that will be presented to the City Council on Monday, October 11, 2004. The current figures indicate 41 trees lost on this project. Several trees will be located. Lost trees will be replaced on a 3 to 1 ratio. Ten America Elms will be lost. Fifty three (53) American elms currently exist in the Arboretum. Early estimates and plans had more trees lost in the process. Some trees are too close to the roadway and the project would jeopardize the federal funding for the reconstruction project. Some other trees would be left elevated as a result of the new slope of the road which is for drainage. Drainage will be toward the north shore channel. Some trees noted in early plans have died and a few have already been lost due to Dutch Elm Disease. Current sinkholes indicate broken drainage tiles. Whole drainage flow on McCormick Boulevard goes to the canal; it does not go into the combined sewer system. 11 trees are related to the drainage, 8 of those are below the fence (spruce, box elder, cottonwood, etc generally in poor condition). This is referred to as the outfall area. The Board suggested that maybe magnificent trees could be saved. Trees that are slated to be saved will have the curbs will be cut specially in pieces to allow for the best possible conditions. Trees too close to the road are considered a hazard and the project would not receive highway funds. The Ladd Arboretum is a jewel for Evanston and all agreed that as much as possible should be preserved. Outfall pathways have been angled to save trees. Areas where the trees are most in danger may be along the electric line. Com Ed designed a relocation which will cost $155,000; funds for this will be put into the CIP program. In this way the trees would "saved" and not have the pruning damage required now to avoid electric wires. Burying the electric line is not definite at this point; rather it is recommended. The area by Kingsley School will change dramatically. The abandoned roadway will be turned into green space. Prairie Avenue will be realigned to a T-shaped intersection which will have a crossing guard but not a light at this point. Intersection alignment will result in the loss of 11 trees (some are American Elms). Most are too large to be relocated. A right tum lane is required to handle the traffic projected 20 years in the future. Mr. Jennings will do a presentation at the APW committee on the reconstruction project on October 11, 2004. Mr. Jennings reviewed the public input involved in the process since 1998. Transystems Incorporated in the consultant for the Phase 11 stages. Phasing is to do the south end of the project first beginning in March 2005. The Kinglsey area will have to be done when school is out. The Board thanked Mr. Jennings for coming and updating them on the project. The Board supports the reconstruction project. Mr. Smith reviewed the list of replacement trees and suggested that some different species be considered. Mr. Jennings noted that and tree species will be addressed at a later date Next Meeting The next meeting of the LAC will be November 3, 2004 at 7:00 PM at the Ecology Center 2024 McCormick Boulevard. Ladd Arboretum Committee Board Meeting Tuesday, November 9, 2004 Board Members Present: Board Members Absent: Others Present: Staff Members Present: DRAFT H. Zane Robbins Jan Weeks Jean Esch Gordon Guth Marti Bjornson Irene Gregory Linda Lutz, Ecology Center October 2004 minutes The October 2004 Board meeting minutes were approved. McCormick Boulevard Reconstruction Project The McCormick Boulevard Reconstruction project has been delayed due to funding issues. Plans are in place, average number of affected trees has been reduced to 29, and engineering plans developed. The reconstruction will eliminate the periodic flooding of the street as well as reconstruct sewer pipes that have collapsed. International Friendship Garden Plan The Rotary Club of Evanston is moving forward with plans for the construction of a Friendship Circle in the Arboretum. They have received approval from the City's Site Plan and Review Committee. The Club is now developing a brochure as well as soliciting funding for the cut limestone council ring structure. Arboretum visitors can use this as a place to rest, relax, meet with others, hold small group classes, and other uses. The aesthetics will blend nicely with the Arboretum. Future Plans With most events completed the LAC will be able to address plans for the futures. Ms. Lutz will follow up with the Executive Service Corps to see if the Board can get assistance on strategic planning and Board development. Grand Opening The Board discussed the successful grand opening held on Sunday, October 241'. Over 350 people visited the building with many staying for the ceremony. A memorial was dedicated to long time volunteer and community environmental activist, Walter Lucansky, as well as the unveiling of the Community Mosaic sponsored by the Women's Club of Evanston. Critter Crew volunteers gave tours of the Center's animals. An art exhibit made by Ecology Center summer campers in the year 2000.was hung throughout the Center. All summer camp participants had contributed to the project in some way. Several things need to be completed on the building. Replacement doors are scheduled to be hung in late November. Landscaping plans were on hold depending on the McCormick Boulevard project. However with the delay in the project, landscape planning may happen next year. New Exhibits Ecology Center staff has been exploring several new options. A natural figure artist has a wonderful collection of unusual "dolls" that would make a terrific exhibit. Staff is tentatively exploring exhibiting the collection as well as offering a series of workshops. Another interesting possibility involves re -dedication of the Bird sanctuary. Additionally staff is working with photographer Ken Oberlander to produce a small monthly exhibit on birds in Evanston. The first exhibit will be hung in December 2005 and focus on the Peregrine Falcons that nested at the main branch of the library. Next Meeting The next meeting of the LAC will be Tuesday, December 7, 2004 at 7:00 PM at the Ecology Center 2024 McCormick Boulevard. Ladd Arboretum Committee Board Meeting Tuesday, December 7, 2004 Board Members Present: Board Members Absent: Others Present: Staff Members Present: DRAFT H. Zane Robbins Jan Weeks Jean Esch Gordon Guth Irene Gregory Linda Lutz, Ecology Center November 2004 minutes The November 2004 Board meeting minutes were held for January. Meeting Schedule for 2005 The Board agreed to continue meeting on the first Tuesday of each month at 7:00 PM at the Ecology Center. Exhibits The Ecology Center has been working with nature photographer Ken Oberlander to produce a series of monthly exhibits that will focus on birds in Evanston. The monthly exhibit will contain 4 — 8 photographs. Standard size frames are being used so it will be easy to interchange the photographs each month. Additionally the staff has been talking with an artist regarding an exhibit and series of workshops for May on figures made of natural materials. Karen Campbell brought samples of her work and it was quite innovative. The exhibit will be on display for a month. Northshore Channel Ms. Lutz gave the Board copies of a presentation developed by the Environment Board on the upper Northshore Channel. The Environment Board is hoping to improve the canal for recreation and is beginning work to gamer support for the project. A traditional New Year's Day paddle on some are of the Chicago River is done every January 10; Sigrid Pilgrim is the local contact for participants. Budget FY 2005-06 Budget reviews are still in process. A preliminary budget will be presented to the City Council in January and hearing will begin on Saturdays. Media Schedule Ms. Gregory suggested creating a schedule of press releases that would include information to be sent to Conscious Choice. Next Meeting The next meeting of the LAC will be Tuesday, December 7, 2004 at 7:00 PM at the Ecology Center 2024 McCormick Boulevard. Ladd Arboretum Committee DRAFT Board Meeting Tuesday, January 4, 2005 Board Members Present: Jean Esch Gordon Guth 1 H. Zane Robbins 1 ` Board Members Absent: Jan Weeks Others Present: Irene Gregory w Staff Members Present: Linda Lutz, Ecology Center December 2004 minutes The December 2004 Board meeting minutes were approved. Northshore Channel The Board received copies of the Northshore Channel initiative developed by the Environment Board. The packet includes historical, current use, and future visions for the canal land area which focus on outdoor recreation, improvement in water quality, and habitat Improvement. The Board expressed approval of the basic tenets of the document. Exhibits Ken Oberiander's initial exhibit of the peregrine falcons is up. The next photographs will be on local ducks. Karen Campbell's unique natural figures exhibit will open in May and Is accompanied by two workshops. The gallery exhibit cases still remain a potential Boy Scout project. The projected deadline would be Mary 2005. Landscapelstrategic planning The Boards discussed planning initiatives for the Arboretum. It was suggested the superintendent of Parks/Forestry Paul D'Agostino be asked to attend the next meeting to discuss Arboretum initiatives. Ms. Lutz will confer with David Cook from Facilities Management to determine if there is money left in the construction account to accommodate repairs to the outside brickwork entrances as well as the landscape fill. Information is needed for the International Friendship Garden and the conditions required for an irrigation system. Currently the City does not water the Arboretum. The Rotary Club of Evanston is hoping to provide the system so the crabapple trees as well as the flower gardens receive adequate watering. Approval by the City is required. Board vacancy The Board discussed several ideas for Board positions. Several members will follow through. Miscellaneous James Park Community Garden .Ms. Gregory discussed the vandalism and theft that occurred in her garden. She listed the damage and discussed frustration at her losses. Fireplace The original mason came to inspect the fireplace with Facilities Management to determine what could be the cause of smoke with the recent fires. Ms. Lutz will check with Facilities Management and check to see if a course of action has been determined. Multi -purpose Room Use The Board suggested that the multi -purpose room be available to real estate groups for meeting in an effort to publicize the use of the building. Next Meeting The next meeting of the LAC will be Monday, February 7, 2004 at 7:00 PM at the Ecology Center 2024 McCormick Boulevard. Ladd Arboretum Committee Board Meeting Monday, February 7, 2005 Board Members Present: Board Members Absent; Others Present: Staff Members Present: Jean E=sch H. Zane Robbins Gordon Guth Jan Weeks Marti Bjornson Irene Gregory Linda Lutz, Ecology Center January 2004 minutes The January 2004 Board meeting minutes were held due to lack of a quorum. Landscape Plan for the Ladd Arboretum The Board discussed the development of a landscape/strategic plan for the Ladd Arboretum and indicated that they would like to meet with Paul D'Agostino to discuss plans and process. Several issues included: • Setting up a bird feeding station • Educational value base on tree labeling • Ladd Arboretum is a jewel and needs to be handled well Exhibits The Wren Rising natural dolls/figures exhibit is going along well. Staff has worked with the artist, Karen Campbell to develop sev_ral public programs, exhibit opening, and publicity pieces. The gallery exhibit cases still remain a potential Boy Scout project. Exhibit cases should be refinished by the exhibit opening on May 6, 2005. Staff will follow up with the potential scout. Mr. Robbins offered to work with staff to find another project scout should that be necessary Future Plans The Board briefly discussed an initiative being put forth by the EEA to work with the Executive Service Corps on Board development for the EEA. Board vacancy The Board discussed several ideas for Board positions. Several members will follow through. Miscellaneous Greenhouse habitat A crew of volunteers is working with staff to develop a habitat in the greenhouse for Bernie the tortoise. The habitat should be completed this spring. Next Meeting The next meeting of the LAC will be Monday, February 7, 2004 at 7:00 PM at the Ecology Center 2024 McCormick Boulevard. E S Steps in the Board Development Process 1. ESC will review the following: Mission and Vision Statements By -Laws Job Descriptions Policies and other relevant information One year's financial statements and annual audit Committee structure Compliance with the Sarbanes-Oxley act for non -profits 2. ESC will conduct personal interviews with: Board members Executive Director Other relevant parties, if and as indicated 3. ESC will distribute and compile results from a Board Self -Assessment Questionnaire and will: Review composite results with the Board Identify the skill set needs of the Board Identify possible sources of new Board members 4. ESC will assist the Board in revising Mission Statement, I needed 5. ESC will attend all Board and relevant committee meetings 6. ESC will provide a written report including the results of the above process as well as recommendations for improved Board functioning The subjects in 3 and 4 above may need to be reviewed in a U2-314 day retreat - style meeting. If such is indicated, client will be responsible for providing the place, needed materials and meals, etc. BC i%CMa*V Smim Corn dcuav 847.446.4157 F= $47.446.4157 PETER SAWERS P-i-e M—arr 23 Faat Waahingwn Smct. Suitt 150o Chiap. Dlinoir 60602-1804 312,590,1840 - F= 312.580.0042 Psawcn@aolnomm ESC. Emu"" d„cw 847.433.5334 r,, 847,433.5335 jtt:'es �,VCcuc ��ulAsani,�mtto• 25 East WarhinFwn 5uen. Suite 15� mcago. 111in0it 60602.1804 312.5gale4o- Fu= 312.5RD'OD42 Ladd Arboretum Committee Tuesday, March 1, 2005 Members Present: Jean Esch Gordon Guth Jan Weeks Members Absent: Zane Robbins Visitors Present: Ralph Bronner DRAFT Staff Present: Paul D'Agostino, Parks/Forestry Superintendent Linda Lutz, Ecology Center February 2005 The Board reviewed the minutes from the February meeting and approved the minutes. Landscape Plan for the Arboretum Mr. D'Agostino reported to the Board that a survey firm had been hired to survey the entire Arboretum because none had been done previously. The survey cost about $20,000 and is a great base map to start from. Trees are accurately placed as well as elevations noted. Some preliminary staking has been done in relation to 3 sewer outfalls that will be constructed as part of the McCormick Boulevard reconstruction project. Mr. D'Agostino suggested that an RFP be developed for a landscape architect for the Arboretum. Considerations would include an emphasis on native plants as well as experience with a mature arboretum. Mr. D'Agostino indicated that the qualifications that the Board would like to see could be incorporated in the RFP. Mr. D'Agostino will send the standard draft to the Board to have them review and add the specifics they would like to see for the Arboretum. The driveway in front of the Ecology Center will be fixed with the reconstruction of McCormick Boulevard which has been delayed until 2006. Mr. D'Agostino will add the Arboretum to the rotating list of park redevelopment which is on a 15 year cycle. The Board would like to see the Bird Sanctuary area redone especially the water line going to Bird Sanctuary. Mr. D'Agoslino will investigate how to repair the water line to the bird sanctuary. Mr. D'Agostino has scheduled the spring maintenance for the International Friendship Garden section of the Arboretum. The Garden area will be rededicated on June 18, 2005 as part of the Rotary International 100'hanniversary convention. Landscape fabric may be used to keep more soil from eroding away from the sinkholes. Exhibit - The natural figures exhibit will open on May 6, 2005 and have corresponding workshops. The refinishing project for the display cases will begin the first week in April. Next Meeting: The next meeting of the LAC will be on Tuesday. April 5, 2005 at 7:00 PM at the Evanston Ecology Center. Ladd Arboretum Committee DRAFT Tuesday, April 5, 2005 Members Present: Jean Esch Gordon Guth Zane Robbins Members Absent: Jan Weeks EEA Board Members: Marti Bjornson Charles Smith Visitors Present: Gerri Macsai, Public Art Committee Barbara Goldsmith, Public Art Committee Robert E. Vanden Bosch, Executive Service Corps Peter Sawers, Executive Service Corps Staff Present: Doug Gaynor, Parks/Forestry & Recreation Director Linda Lutz, Ecology Center March 2005 Meeting Minutes The Board will review the minutes from the March meeting at the April 2005 meeting. Location of Silver Wings Sculpture Mr. Smith welcomed members of the Public Art Committee to the meeting to discuss the proposed site of the sculpture Silver Wings. The original sculpture was in an office building which was sold and the new owner does not want the piece. The Public Art Committee would like to place the piece in the Ladd Arboretum at the corner of Green Bay Road and McCormick Boulevard. Ms. Maxi said that the Public Art Committee has looked over sites in Evanston and determined that the best location is the Arboretum. They would to see the sculpture located near the Kingsley/Haven School complex where students could interact with the sculpture. The sculpture is 10 X 12 X 12 feet and made of stainless steel. The area in question is currently an abandoned road segment that crosses through two sections of the Arboretum. There is some concern whether the area is part of the MWRD lease with the City of Evanston or is part of the roadway. The space in question has been considered by the LAC as an entrance for the Arboretum. Mr. Smith noted that in the past the LAC had considered using the stone block piece used to demonstrate the stone used on the Green Bay Road project. The stone base was a possible structure for a sign for the Arboretum although nothing has been defined or developed. Mr. Gaynor noted that this structure could be removed. Mr. Smith opened a discussion on whether the positioning of a sculpture in the Arboretum is in conflict with the idea of an Arboretum. He suggested that perhaps the Board should discuss the idea further. Mr. Guth suggested several other locations including the SE corner of the current location of the Civic Center, along the lakefront or in a location in downtown Evanston. Mr. Gaynor suggested that this location in the Arboretum is a transitional spot; between Arboretum and public roadway. It is not in the middle of the Arboretum. He suggested that the sculpture doesn't interfere and he considered it a good location. The sculpture is currently in a location in an Elk Grove Village studio undergoing some work on damage that was during removal from the office building. Ms. Macsai suggested that the sculpture could be a harmonious aspect of the Arboretum, drawing people in and incorporating it into the Arboretum. The organic aspect of the sculpture, the stainless steel nature of the surface will reflect the trees in the Arboretum. In a grassed area, the public would have the opportunity to approach and touch the sculpture. She also suggested changing the locations of several trees. In considering placement on the lakefront, Ms. Macsai suggested that the lakefront was enough without enhancement from the sculpture. Ms. Bjornson noted that Kingsley School has used the Arboretum for classes. Mr. Guth suggested the location could provide a safely hazard depending on the location. Sun glinting off the sculpture could be hazardous. The McCormick Boulevard project is slated for 2006; the sculpture would be placed now with appropriate landscaping. The Grant Street extension will be closed off. Mr. Gaynor said the area would be landscaped after the installation. It is suggested that the sculpture will be located prior to the beginning of the McCormick Boulevard project. Mr. Gaynor said if the sculpture is located there, there will not be construction equipment or a staging area in the vicinity of the sculpture. Plant material would ever the foundation of the sculpture; Ms Bjornson suggested that the area should not look separate from the rest of the Arboretum. Mr. Gaynor suggested that the Board and the Department have a say In whether the Grant Street extension is used as a staging area. Mr. Gaynor suggested that at least part of the Grant Street extension would not be used as a staging area. The Public Works Department would take the responsibility for pulling up the road surface. The cost would not be part of the construction process. Ms. Macsai stated that time is an issue. The sculpture is large and is currently in storage. There may be a problem if the piece has to be stored for a long period of time. The LAC board discussed their foremost responsibility to preserve and protect the Arboretum into the future. The idea of a sculpture could be considered somewhat intrusive at this point. The location is considered premier to the Arboretum. Ms. Macsai suggested that she would like to work on a placement and a plan for the sculpture. She is looking to come to consensus at some point in the future. She would like to work cooperatively with Board. The Public Art Committee looked at the placement of a location where lots of people would see and enjoy it. The Board suggested that an Arboretum is where you want to showcase trees. The idea that people would first see trees is important to the vision of an arboretum. The Board discussed the Arboretum memorial tree program. Tree placement and removal could be affected with sculpture placement. A number of trees, including memorial trees, were removed with the deep tunnel project; some were relocated across the street. Outstanding issues remain with the memorial tree program. Ms. Macsai and Ms. Goldsmith offered to go with the Board to look at the proposed location for the sculpture. The Board noted that the Ecology Center has a small sculpture in the middle of the driveway circle. The sculpture was part of a program sponsored by the Public Art Committee which located temporary sculptures around town. The EEA purchased the piece (called Shore Birds) from the Public Art Committee. Ms. Lutz will research the history of the purchase and give the information to Mr. Gaynor. Room Rental Mr. Guth inquired whether the EEA could receive the income from the rental of the new, large room at the Ecology Center. Mr. Gaynor said that was not his decision and suggested that the Board would have to make a proposal and present it to the City's Finance Director. The Board thanked Ms. Macsai, Ms. Goldsmith, and Mr. Gaynor for presenting the sculpture proposal. The Board assured them that they would make a decision on the issue in a timely manner. (Ms. Macsai, Ms. Goldsmith, Mr. Gaynor left the meeting at this point) Board Discussion of Sculpture Location The Board discussed the condition of the Arboretum and their role and responsibilities in the oversight of this unique green space. In general the Board believes that the Ladd Arboretum is not well maintained and there is very little consideration/commitment from the City to maintain the Arboretum as a premier community green space. The Board looked at creating a vision of green space, highlighting botanical elements and determining a plan to create an arboretum of value to posterity. The Green Bay/McCormick Boulevard area provides a perfect venue for an entrance to the Arboretum that focuses on trees. Mr. Smith noted that a grove of trees planted now would be a very valuable monument for future generatlons. Mr. Guth moved, seconded by Mr. Robbins to not support the location of the Silver Wings sculpture in the Ladd Arboretum. The Board approved the motion. Ladd Arboretum plan Ms. Bjornson and Ms. Lutz will create a draft outlining future directions for LAC/EEA initiatives that will improve resources, opportunities, and services where the LAC has oversight responsibilities. The Board will review the draft at the May 2005 meeting. Friendship Garden Sprinkling System Mr. Guth presented plans for a sprinkling system for the International Friendship Garden circle and crabapple alle. In the flower garden circle an underground sprinkling system will be installed and a drip system for the Profusion Crabapples alle. The Rotary Club of Evanston will pay for the system. Approval is needed from the MWRD; the documentation will be sent to the MWRD on Wednesday, April 6th. An above ground spigot will be housed within a mesh cage that will be locked. The construction company is very environmental and there will be little damage from the installation. The Ladd Arboretum Committee thanked Mr. Guth for the Rotary Club donation. The Board discussed whether the trees would need additional water in that the ground is clay. Some attempts will be made to determine if the water system would help or hinder the trees. The trees have not looked particularly strong since their planting a few years ago. Summer Camps Ecology Center summer camps are well enrolled. Staff is recruiting summer camp counselors and preparations are well underway for summer. Natural Figures Exhibit Wren Campbell is preparing for her Natural Figures Exhibit that will open on May 6. 2005. Two workshops have been set up to coordinate with the exhibit. Executive Service Corps The LAC reviewed the Board Development agenda that the EEA will be undergoing with the Executive Service Corps over the course of the next year. The Board development process should help to develop the future vision for the EEA. Next Meeting The next meeting of the LAC will be Tuesday, May 3`d at 7:00 PM at the Evanston Ecology Center. Ladd Arboretum Committee DRAFT Tuesday, May 3, 2005 Members Present: Gordon Guth Zane Robbins Dave Kaiser Members Absent: Jean Esch Jan Weeks Visitors Present: Alderman Elizabeth Tisdahl Alderman -elect Cheryl Wollin, Jessie Feldman, Executive Service Corps Project Team Emmanuel van Nierop Steve Finkelman Bob Siedenberg, Evanston Review Marti Bjornson Charles Smith Staff Present: Linda Lutz, Ecology Center April 2005 Meeting Minutes The Board reviewed the minutes of the April 2005. Mr. Robbins moved, seconded by Mr. Guth to accept the minutes of the meeting. The Board approved the minutes. Ladd Arboretum Mr. Guth commented that at the completion of the deep tunnel project work at the east end of the Arboretum resulted in the removal of a number of memorial trees. Some were placed in different locations. Replacement trees in the Arboretum were not the same species. The Board suggested that the memorial trees should be replaced as well as name tags replaced. Mr. Guth retold the history of the Rotary Friendship Garden: trees were planted for each country that had a Rotary Club. The Rotary Club of Evanston has maintained this section of the Arboretum since 1962. Responsibilities for tree replacement, memorial trees, and tree identification have not been the responsibility of the LAC; the responsibility for the memorial tree program is housed in the Parks/Forestry Division. Mr. Guth noted that for many years the Board has eyed the intersection of Green Bay and McCormick Boulevard as a potential gateway entrance to the Ladd Arboretum. Mr. Van Nierop noted that it is important to consider soil conditions of the Arboretum. Soil conditions will dictate types and kinds of species that will grow well. Generally the Arboretum is mottled clay with some areas of sand that may have originally been 1 drainage areas, The City has completed an initial survey of the Arboretum, noting elevations. The Parks/Forestry Division bid out the survey and considers the survey as the first step in a master plan for the Arboretum. The Parks/Forestry Division, Ecology Center, and LAC are working together on this project. Mr. Smith noted that the area at the comer of McCormick and Green Bay would be ideal for a grove of white oaks. The Board has talked about this area for a number of years but has not concentrated on the area due the construction of the Ecology Center addition. There is always a realization with tree planting that a tree is planted today for the future. A potential grove of trees will be small one -inch trees today and a magnificent grove 20 - 30 years in the future. Re: Silver Wings Sculpture The Board discussed their reasoning regarding the decision to not approve a request from the Public Art Committee to consider placing the newly acquired "Silver Wings" sculpture in the Arboretum at the Green Bay Road end of the Arboretum. Generally the LAC has viewed the Green Bay end of the Arboretum as a focal point and entrance for the Arboretum. Mr. Smith noted that the Arboretum houses a variety of trees species, and is a valued green space. Other City parks function as recreational areas, community parks, and playgrounds. The Arboretum serves a different purpose where there is space, contemplation of nature, natural communities, and a place where "chance" nature can be observed. The Arboretum's history covers a variety of tree species as well as shrubs that are connected to "min kecosystems". The Arboretum is a small space to start with. As developments are built up little areas of nature are eroded. The LAC feels that their mission is to protect tree diversity and green space. The LAC mentioned that the Bird Sanctuary area needs to have the water source re- established. There is a current donor who is interested in refurbishing the Bird Sanctuary provided that the City is able to re -connect water to the Bird Sanctuary area. Although the LAC has discussed the planning for the Arboretum, there is no written plan established by the Board. The LAC has lobbied for a strategic plan for a number of years; attention has not been given to the strategic plan project, again due to the construction of the Ecology Center addition. Mr. Smith noted that an Arboretum is a long term vision. Today we enjoy the planning that the original landscape architect Ralph Melin envisioned when he planned out the Arboretum in 1960. The results are generally appreciated by generations after the original plantings. Ms. Wollin expressed that there could be a possibility to bring attention to the Arboretum through the establishment of Silver Wings. Native plantings could surround the sculpture and be integrated into the Arboretum setting. Ms. Wollin suggested that this could be a win -win situation for both the Public Art Committee as well as the LAC. Fusing the interests of the PAC and LAC could elevate the quality of the Arboretum and bring attention to areas of the Arboretum such as pathways and maintenance. Special pieces of art can be an accent to an Arboretum. The Arboretum can provide an area for people to enjoy nature and appreciate art. She encouraged the Board to consider the interests of the entire City and encouraged the Board to consider the sculpture as an enhancement to the nature of the Arboretum. The benefits of nature and art can be mutually beneficial to all citizens of the community. Mr. Smith mentioned that the City has a number of parks where sculpture would be an asset. Mr. Guth noted that the reflective nature of the sculpture near a busy intersection: Ms. Wollin noted that City engineers had discussed this and believe that if the sculpture was set back this problem would not be an issue. Ms. Bjornson noted that as she reviewed the historical materials on the Arboretum, she was reminded that Ralph Melin's design incorporated a community vision. Ms. Bjornson suggested that this could be an opportunity to reinstitute Ralph Melin's ideas. The infusion of landscaping, and attention to the plan of the Arboretum could be accomplished in conjunction with a piece of public sculpture. The Arboretum is a living memorial to the leadership and energy of the community. Throughout the Arboretum's history different sections have been maintained by community groups such as the Rotary Club, the Aspegren family, and Washington National Insurance Company. Ms. Bjornson suggested that the LAC could benefit from the project. Addressing the "cost" of incorporating the sculpture would be the value of the relationships that could be built through collaboration of art and nature. Current conditions of the Arboretum can be used to teach about mature trees and young trees. Ms. Bjornson noted that a cooperative effort could develop figurative trees, where roots could be planted within the community at more than one level. Perhaps the Arboretum was considered as a jewel of a site that could be enhanced with art. Ms. Wollin suggested that the piece has to be in a fitting place without play equipment and one that has a large enough space to encompass the piece. Evanston could be very proud of the piece. Money in the public art fund could be used to establish the sculpture as well as provide landscaping. This situation has two private Boards (the PAC and the LAC) composed of volunteers both trying to do a good job for the community. Ms. Bjornson suggested that the LAC members not in attendance might be included in the discussion as larger issues are involved. Mr. Smith and Mr. Robbins noted that there should be some deference given to the LAC and its decision. The LAC had discussed the sculpture issue at length and had determined what they considered an appropriate decision for the circumstances. Mr. Smith indicated that perhaps there was a lack of knowledge concerning the LAC's 3 mission and responsibilities for the Ladd Arboretum. Ms. Wolliin is looking to reach an agreement that would be viable for the whole community. The goal of the PAC was to place the piece of art in a prominent place in the City for all the community to enjoy and appreciate. Mr. Guth and Mr. Robbins indicated the LAC stood by the decision they made at the April meeting regarding the sculpture. Mr. Robbins discussed the feeling that the LAC has suffered from lack of support from the City for maintenance of the Arboretum. Mr. Robbins cited several instances such as a proposed name changed, center driveway and general maintenance that has not been acknowledged. Alderman Tisdahl encouraged the LAC to lend their voice to discussions at the City government level where non -arboretum issues that have an environmental perspective are discussed. She indicated that she realized that this is additional time but it is very valuable to City government. She encouraged the LAC to step up and come to City Council meetings and bring the LAC's reasoned perspective. The Board thanked everyone for their attendance, interest and discussion. Natural Figures Ms. Lutz reminded the Committee that the Ecology Center is hosting an exhibit called "Wren Rising" an exhibit of natural figures that will be on exhibit beginning May 6, 2005 through the middle of June. Sprinkling System Mr. Guth reported on the sprinkling system that was installed. Next Meeting The next meeting of the LAC will be on Tuesday, June 7, 2005 at 7.•00 PM at the Evanston Ecology Center, 2024 McCormick. Boulevard. 4 Ladd Arboretum Committee DRAFT Tuesday, June 7, 2005 Members Present: Jean Esch Gordon Guth Dave Kaiser Elizabeth O'Connor Zane Robbins Jan Weeks Visitors Present Marti Bjornson, EEA Charles Smith, EEA Jessie Feldman, Executive Service Corps Peter Sawers, Executive Service Corps Staff Present: Doug Gaynor, Director parks/Forestry & Recreation Linda Lutz, Ecology Center May 2005 Meeting Minutes The Board reviewed the minutes of the May 2005 meeting. Mr. Robbins moved, seconded by Mr. Kaiser to accept the minutes of the meeting. The Board approved the minutes with two additions to the May 2005. Page 2 ----include EEA in the first full paragraph Page 3 --- include 501 (c)3 through both the Friends of Public Art and the EEA Meeting Date Change The Board discussed the current meeting time and agreed to change the regularly scheduled meeting from the first Tuesday of the month to the 3rd Monday of the month. The Board will meet July 5 and the change will begin with the August meeting which is scheduled for Monday, August 15. Natural Things Exhibit Natural Things closes this week. The work of artist, Karen Campbell was well received and integrated wonderfully into the exhibit space. Irrigation System A compete irrigation system was installed on April 26th. Mr. Guth mentioned that the sprinkling system has 3 components. The line that waters the trees is divided in 4 parts and each quarter is watered in rotation. An additional closed system waters the roses in the center section and an overall sprinkling system waters the rest of the flower garden. The Rotary Club of Evanston paid for the water system which cost approximately $7,500. Friendship Circle Ms. Lutz reported that members of the Rotary Club of Evanston were in the Arboretum this afternoon measuring and painting the proposed circle area. Mr. D'Agostino delineated areas where the contractor could enter the Arboretum. The contractor, Scott Mackey, will begin removing the vegetation on Wednesday, June 8, 2005. Basic construction will depend on when the large limestone blocks are delivered. Strategic Plan A survey was completed of the Arboretum as a foundation for the strategic plan for the Ladd Arboretum. Ms. Lutz will discuss the situation with Paul D'Agostino and ask if Mr. D'Agostino can attend a future meeting of the LAC. Crewing on the Canal Mr. Guth reported that he is concerned about the use of a trailing boat that follows each crew team. The wake from the motorized boat appears to be causing some erosion along the banks. Mr. Guth suggested that perhaps the City could write a letter to the MWRD noting the problem and concern for the banks. The use of electric motors could be suggested to reduce water pollutants, Silver Wings Sculpture Mr. Guth discussed the recent information that the triangle at the end of the Arboretum is not designated as part of the Ladd Arboretum. While no official word has been received that Silver Wings will be located in this section, there are several indications that this may occur. Mr. Guth noted that if the sculpture is located in this spot, parking will be limited and people will have to cross McCormick Boulevard. Mr. Guth suggested that the LAC look at the site and find a compromise. Mr. Guth distributed a suggestion that locates a parking lot adjacent to the triangle. Access would be available for viewing the sculpture as well providing parking for the Arboretum. Ms. Esch reported that she had talked to the Mayor, and the Mayor had indicated that the Legal Department agreed that the small triangle at the Green Bay and McCormick intersection is not part of the Ladd Arboretum. Ms. Esch was planning to discuss the proposed location with the Mayor; perhaps there is some room for discussion on the sculpture. The Board raised several issues including glare, problems for cars, as well as pedestrians. The public works department has done some preliminary studies that indicated that glare may not be a problem. Ms. Bjornson noted that when the Public Art Committee and Mr. Gaynor came to the LAC in May, they indicated that basic traffic studies have been done and there appears not to be a conflict with the proposed sculpture and traffic. Ms. Bjornson, noted that the LAC should come back to the position of having some way to discussion the sculpture issue and discuss ideas and locations. There may be a way to have the vision of an entrance area for the Ladd Arboretum as well accommodate the sculpture that could dispel the adversarial aspect of the sculpture placement. Mr. Robbins mentioned that the discussion has changed since the initial meeting. He referred to the idea that the triangle is part of the Arboretum and then now it's not part of the Arboretum. Mr. Smith suggested that the LAC has looked at the question, made a decision, and needs to move on. Ms. Esch suggested that it is in the best interest of the Arboretum to have a further exchange of ideas between the LAC and the Public Art Committee. She mentioned that the parking is a good idea, especially since some people may not be able to walk the distance to the end of the Arboretum. It is unhealthy to look at the situation as it now where there is bad feeling on several sides. Mr. Gaynor discussed his presence at the meeting. He will be attending the LAC meetings when possible to become more familiar with the work of the LAC as well as facilitating some of the directives of the Board. Mr. Gaynor noted that it would be a good idea to have a Blue -ribbon committee discuss the placement of the sculpture and a suitable location for the sculpture. Mr. Gaynor suggested that the Committee would include, David Jennings (public works Director), Paul D'Agostino (Parks/Forestry), Stephanie Levine (Landscape Architect), members of the Public Art Committee and the Ladd Arboretum Committee. Mr. Gaynor noted that the City is working on acquiring a segment of land at the Twiggs Park end of the Ladd Arboretum (at Green Bay). Part of the proposed plan includes a parking lot. This is still being considered and may provide parking for the Arboretum. Mr. Smith asked if there had been public meetings on placement of the sculpture as well as locations for the Silver Wings and other public art pieces. Mr. Gaynor noted that the Public Arts Committee set up a sub -committee to review locations. The family of the sculpture (who is deceased) requested that the sculpture be placed in a highly visible location. The sub -committee looked at Patriots Park as a possible location determining that the sculpture did not "fit". Mr. Guth proposed that an additional location could be Lunt Park. Mr. Gaynor noted that this location had been looked at by the Public Arts Committee and rejected. Currently the sculpture is in storage until a location is chosen. The Public Arts Committee considers the Green Bay/McCormick triangle an ideal location. Mr. Guth asked if the Ladd Arboretum is part of the parks improvement rotation schedule. Mr. Gaynor noted that the Arboretum will be put in the capital improvements plan beginning this year. There has been $25,000 put aside for the last few years, but it is uncertain whether that money has been utilized. A small amount of funding was used to pay for the Arboretum survey. Both Mr. Gaynor and Ms. Lutz will check on the status of the funds. Some money was spent doing a survey of the Arboretum. Survey results will be requested through the Parks Division. Mr. Gaynor firmly said that the Ladd Arboretum will receive attention through a much more aggressive effort. The Arboretum remains a remarkable green space for the City. The LAC decided that several people should talk with the Mayor regarding the sculpture location. Ms. Esch and Ms. O'Connor will represent the LAC and Ms. Bjornson and Mr. Smith will represent the EEA. The committee composition represents many viewpoints. Mr. Guth noted that the LAC and EEA have been involved in working with the addition to the Ecology Center for the last 7 - 8 years and only now are able to return to the focus of the Ladd Arboretum. Mr. Gaynor suggested that the LAC needs to advocate for the Arboretum and the Ecology Center. Next meeting The next meeting of the LAC will be Tuesday, July 5 at 7 PM at the Evanston Ecology Center. Ladd Arboretum Committee Tuesday, July 5, 2005 Members Present: Members Absent: Jean Esch Dave Kaiser Elizabeth O'Connor Zane Robbins Jan Weeks Gordon Guth DRAFT Quorum present Visitors Present Charles Smith, EEA Bob Vanden Bosch, Executive Service Corps Peter Sawers, Executive Service Corps Staff Present: Linda Lutz, Ecology Center June 2005 Meeting Minutes The Board reviewed the minutes of the May 2005 meeting. Mr. Robbins moved, seconded by Mr. Kaiser to approve the minutes of the June 2005 meeting. The Board approved the motion. Ecology Center Summer Camp Ms. Lutz reported that the Ecology Center camps are going well. EcoExplore has just returned from a 3 day, 2 night overnight. The vehicle division of the City provided the camp with a 15 passenger van as an emergency vehicle and to use for minor transportation. Several issues surround the Oakton School site where EcoQuest, the Center's largest camp is located. All in all, Ecology Center summer camps are going well. Friendship Circle Ms. Lutz reported that the Rotary Club of Evanston is working on the stone circle at the base of independence Knoll. The project should be completed this week. The "floor" of the circle will be composed of engraved bricks and flagstone. A dedication will occur early in the fall. The June 181h event of the Rotary Club's which used the Friendship Garden area as a staging ground went very well. The Arboretum was in good condition as a result of work by the City Parks division. Strategic Plan for the Ladd Arboretum Ms. Lutz apologized for Mr. D'Agostino, superintendent of Parks/Forestry who was unable to attend the meeting tonight. The Board will take up the idea for a strategic plan with Mr. D'Agostino in August. Ms. Lutz reported that a survey of the property had been done. The survey has been completed. Ms. Lutz will request a copy of the survey for the Board. The Board had several questions about issues that could be covered. Generally the planning process, the availability of funds, consideration of the memorial tree program, upgrades/maintenance to infrastructure, and issues dealing with a mature arboretum. . Restoration of the Bird Sanctuary Ms. Lutz reported that Patricia Frank, a former Board member, would like to refurbish the Bird Sanctuary in honor of her family. Ms. Frank is concerned that the waterline be reconnected to the Bird Sanctuary. This could be expensive and the City may be able to re-establish the connection economically. Ms. Lutz will ask Ms. Frank to attend the August meeting of the Board as well. Silver Wings The Board opened the discussion by stating that it is not in the best interest of the City to have 2 committees that are not working together; the Ladd Arboretum Committee and the Public Art Committee. The Board believes that it's in the best of the City to have frank and open discussion on the location of Silver Wings with appropriate City staff and the Public Art Committee. The Board reported that they had seen an announcement in the Roundtable in the Traffic Guy section that Silver Wings will be placed at the triangle on the comer of Green Bay Road and McCormick Boulevard, Mr. Kaiser had heard that Alderman Wollin had made an announcement at the City Council meeting of June 27, 2005 that the Public Art Committee had located a place for Silver Wings. The Board expressed concern that open discussion did not surround the selection of the site. The Board would have appreciated knowing the details in order to make informed decisions and would appreciate an opportunity to work with the Public Art Committee and others to discuss a location. Ms. Esch suggested that Grey Park could be an altemative location for Silver Wings. The Committee noted that the statue, if located at the comer of McCormick - Boulevard and Green Bay Road, could easily be perceived as an extension of the Skokie Sculpture Park raising the question as to whether additional sculpture would then be placed in the arboretum. The Committee noted that the City has only one Arboretum and the LAC would like to be able to manage the development and upkeep of the Arboretum. The Board questioned whether any plans existed that showed the delineation of the Ladd Arboretum. The Board discussed whether there was information in legal documents regarding the triangular piece in question. Simplicity is what would make sense. It is important to determine what the legal designations of the space are. Without information, it is difficult for the LAC to make informed decisions regarding the Arboretum, Public Art Committee, and location of Silver Wings. Ms, Lutz will contact Mr. Gaynor and request additional information for the Board. — - location of Silver Wings. Ms. Lutz will contact Mr. Gaynor and request additional information for the Board. LAC chairmanship Ms. O'Connor noted that in the best interest of clarification of the responsibilities of the LAC and EEA that the chair person of each group be different. The Board agreed that this would help delineate the two organizations. The Board agreed to contact Mr. Guth and see if he is interested in the chairmanship. The Board additionaity requested that the agendas for the EEA and LAC reflect different meeting times. LAC will always be first at 7 PM followed at 8 PM by the EEA. Meeting adjourned at 8 PM. Next Meeting The next meeting of the LAC is Monday, August 15'' at 7 PM. The LAC changed its meeting time to the third Monday of the month beginning in August at the June 2005 meeting. Ladd Arboretum Committee Tuesday, August 16, 2005 Members Present: Members Absent: Jean Esch Elizabeth O'Connor Zane Robbins Jan Weeks Gordon Guth Dave Kaiser DRAFT Quorum present City and Elected Officials: Alderman Elizabeth Tisdahl, 7`' Ward Julia Carroll, City Manager Visitors Present Charles Smith, EEA Marti Bjornson, EEA Bob Van den Bosch, Executive Service Corps Jessie Feldman, Executive Service Corps Staff Present: Linda Lutz, Ecology Center Doug Gaynor, Director ParkslForestry & Recreation Paul D'Agostino, Parks/Forestry Superintendent Chairman Ms. Jean Esch extended a warm welcome to both City Manager Julia Carroll and Alderman Elizabeth Tisdahl and expressed her thanks for their attendance at the meeting. Ms. Esch noted that in an historical article on the history of the Canal lands the noted dilapidated buildings. Ms. Esch noted that this was post World War II housing and was quite adequate. July 2005 Meeting Minutes The Board reviewed the minutes of the July 2005 meeting. Mr. Robbins moved, seconded by Ms. O'Connor to approve the minutes of the July 2005 meeting. The Board approved the motion. LAC Ordinance Ms. Esch opened up discussion on the LAC ordinance. Ms. Lutz gave an historical perspective based on the original mission of the LAC which was to develop and raise funds for the Ladd Arboretum and Ecology Center. The ordinance also gives oversight responsibility for the Ecology Center programming to the LAC. The Board reviewed the ordinance and questioned the fundraising aspect of the ordinance which was a continuation of the original LAC's purpose. Currently the fundraising aspect for the Ecology Center falls mainly on the EEA. Master Plan Mr. D"Agostino noted that he and Stephanie Levine had met with Board members as well as Ms. Lutz to discuss the development of a master plan for the Ladd Arboretum. Mr. D'Agostlno had provided a contact at the Morton Arboretum for the Board to contact. The Board will plan on getting experts into the Lad Arboretum in September and help educate the Board as well as develop a vision for the Arboretum. Mr. D'Agostino noted the current plan is have an RFP ready to go by November 1, 2005 meaning that a consultant would be on board by early 2006. Mr. Gaynor expects that waiting longer will be difficult and delay the process. Mr. Robbins reviewed the proposed plan of events. The RFP would be available November 1, 2005 after which the City and Board could hold a pre -bid meeting with prospective contractors. Throughout the process the Board could work on developing their ideal of a mature urban arboretum, educational opportunities, availability of natural areas, as well as educate themselves on urban arboretums. The Board could take field trips to local institutions like the Morton Arboretum and Chicago Botanic Garden where ideas on urban parks, as well as specific items like signage could be investigated. The Board could research before and after the RFP is available. Ms. Esch suggested that Chicago Wilderness be contacted so the LAC can make use of the resources and contacts available. Ms. Esch will contact Michelle Ulling of Chicago Wilderness. Ms. Lutz Will contact Marti Bjornson who has a number of contacts that the Board will mostly likely wish to pursue. Ms. Lutz and Ms. O'Connor will work with Ms. Bjornson to research prospective resources. As appointments are made Ms. Lutz will contact Parks/Forestry staff so they can be incorporated into the process. Mr. Smith noted that the Ladd Arboretum is unique in Evanston and its character is unique. Mr. Gaynor noted that the Arboretum is different from other City parks and the character should be preserved and maintained. Mr. D'Agostino said that a tree inventory has been done on the Arboretum. He noted that this Is currently in the GIS department. It contains information such as number, location, and identification of trees. Mr. D'Agostino will share the information with the LAC when GIS has it ready. Silver Winqs Mr. Gaynor passed out a memorandum on Silver Wings. Mr. Gaynor noted that a decision on the placement of the statue has been made. Landscaping of the area will be done after placement of the statue. Mr. Gaynor noted that the LAC as well as Stephanie Levine of the Parks Department will be involved in the landscaping. The reconstruction of McCormick Boulevard will be begin in the spring/summer. Mr. D'Agostino noted that construction will begin most likely at the Emerson end of the Arboretum. The Green Bay Road end will be done working around the Kingsley/Haven School schedule. Ms. Carroll noted that the small Grant Street section bisecting the Arboretum and mangle will be vacated, conveyed to parkland and then "deeded" over the MWRD. Ecoloqy Center Budget Ms. Lutz noted that the proposed budget for 2006-2007 is due on September 15th. Generally budgets are due to the department head (in this case Mr. Gaynor) approximately 2 weeks ahead of the date. Capital items would also have to be included. Mr. Gaynor will evaluate the budgets, make modifications, and do a presentation to the City Manager. The City Manager will review department budgets and make recommendations to City Council. Ms. Carroll noted that the overall City budget will be tight. Increased fuel costs will add significantly to the City's costs. Money for the master plan is currently available, although implementation for it is not in the budget. Mr. Gaynor explained that some items can be placed in the capital plan depending on what the item is. Money is available in the current capital plan to complete the Ecology Center driveway as planned for 2006. Mr. D'Agostino noted that in his plans he intends to do pruning in the Ladd Arboretum. He noted that most trees have not been trimmed for 20 years. He intends to have crews In the Arboretum during the winter of 2006 and 2007 and expects trimming will be caught up by then. Mr. Robbins suggested work could be done to correct the brick patios, storage space, and renovation of the greenhouse (Ms. Lutz will check to see if Facilities Management has the greenhouse in the budget). Ms. Lutz and Mr. Gaynor will check out with Dave Cook what is proposed for the fog houses. Ms. Lutz noted that the ceiling of the north fog house has reached a critical point. Board vacancy Ms Esch asked about Mr. Guth. Mr. Guth has agreed to continue to serve, although his term has expired. The LAC has 5 members as well as a continuation by Mr. Guth. Mr. Robbins suggested deferring the LAC chairmanship to the next Board meeting. Ecologv Center Report Ms. Lutz noted that information details on Ecology Center programs are reflected in this monthly report. This month's report includes the Friendship Circle, summer camp, the bird sanctuary, fall programs, and the fall flower sale. Ms. O'Connor noted that the Rotary Friendship Garden looks fantastic. The LAC requested that Ms. Lutz will draft a letter for the Board thanking the Rotary Club of Evanston for the fantastic job they have done with the Friendship Circle. A special thanks goes to Shelley Peach for her work and redesign. Bird Sanctuary Mr. D'Agostino noted that the waterline is being worked on. The first step is to cap off the water meter under the street and put a meter under the bathroom area of the Ecology Center. Next the Water Department will be looking for a leak in the water line between the Ecology Center and the Bird Sanctuary. Next Meetinq The next meeting of the Ladd Arboretum Committee will be on Monday, September 19, 2005 at 5:30 PM. Dinner will be provided. Ladd !Arboretum Committee Monday, September 15, 2005 Members Present: Members Absent: Dave Kaiser Jan Weeks ,Jean Esch Gordon Guth Liz O'Connor Zane Robbins NO QUORUM Visitors Present Charles Smith, EE4 Marti Bjornson, EEA Bob Van den Bosch, Executive Service Corps Jessie Feldman, Executive Service Corps Staff Present: Linda Lutz, Ecology Center Next Meetinq The next meeting of the Ladd Arboretum Committee will be on Monday, November 21, 2005 at 7:00 PM. . Ladd Arboretum Committee QUORUM Monday, November 21, 2005 7:00 PM Members Present: Jean Esch Dave Kaiser Liz O'Connor Zane Robbins Members Absent: Gordon Guth Jan Weeks Visitors Present Marti Bjornson, EEA Susan Garza Bob Van den Bosch, Executive Service Corps Peter Sawers, Executive Service Corps Staff Present: Linda Lutz, Ecology Center Auqust 2005 The August 2005 meeting minutes were approved by the Board. Ecoloov Center Budqet The Ecology Center budget was submitted in September 2005. No further comments have been received. Landscape Plan for the Ladd Arboretum The Board reviewed their meeting with Edith Makra, Community Outreach Specialist with the Morton Arboretum. Attending tt.B meeting were Mr. Robbins, Ms. Bjornson, Ms. Lutz, Stephanie Levine and Paul D'Agostino. Ms. Makra works with communities and organizations to preserve and protect trees in local communities. Ms. Makra was impressed with the Arboretum and suggested that perhaps the Board should work with an experienced facilitator to help develop the vision of the Ladd Arboretum as held by the LAC. She suggested that it would be important for the Board to be clear on their vision before opening up the discussion and public meetings with the community. Ms. Makra has several people in mind and will pursue a facilitator for the Board. The group agreed that conservation, preservation, and education are prime directives of the Arboretum. Conceptual ideals of Chicago Wilderness should be paramount in the master plan. The Board will devote time at the January meeting to develop a document that can be presented to Parks/Forestry regarding the Ladd Arboretum. Bird Sanctuary No action Beekeepinq operation in Eqqleston Park The Board discussed the apparent commercial beekeeping operation In Eggleston Park. The Board noted that Eggleston Parr In not in the purview of the LAC and the LAC has no jurisdiction regarding Eggleston Park. Approximately 21 bee hives are located in an area that the public has gardened independently for over 30 years. The hives appeared earlier this year. The LAC thought the hive situation Is clearly a City Issue that the City should take care of. It is not the responsibility of the LAC. The LAC viewed the hives as a liability to the City. The LAC expressed no interest in having a beekeeping operation in the Ladd Arboretum at this time. From time to time the LAC has discussed the Idea of an educational hive but is not at all interested in a commercial operation at this time. Meetina Srhedule for 2006 The LAC noted that at this time the LAC and EEA Boards are virtually same. With a dual agenda each meeting time it is difficult to concentrate on one committee over the other. It was suggested that the EEA and the LAC meet in separate months. This will allow sub -committees to do work and give appropriate attention to the responsibilities of each group. The Board approved the 2006 meeting schedule for the LAC: Ladd Arboretum Committee 7:00 PM Ecology Center January 9 March 6 May 1 July 10 September 11 November 6 Next Meetina The next meeting of the Ladd Arboretum Committee will be on Monday, December 12, 2006 at 7:00 PM.