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HomeMy WebLinkAbout12.12.22Page 1 MINUTES December 12, 2022 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, December 12th, 2022 Present:Councilmember Kelly (virtual)Councilmember Burns Councilmember Harris Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Geracaris (8) Absent:Councilmember Sufferdin Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES December 12, 2022 (II) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS Mayor Daniel Biss None (III) CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe None (IV) COMMUNICATIONS: CITY CLERK City Clerk Stephanie Mendoza (V) PUBLIC COMMENT Name Agenda Item John Lineberger E1 Chip Ratliff Shorefront Michael Neighbors E2, Shorefront Dino Robinson Shorefront Ray Friedman Budget Laurice Bell Shorefront Tina Paden Reparations, Small Landlords Priscilla Giles Reparations Carlis Sutton Reparations, Small Landlords Mike Vasilko A14, Budget, E1 Lindsay Bosch Shorefront Janet Alexander Davis Shorefront Arthur Ward Reparations Rose Cannon Reparations Kevin Brown Reparations Mary Rosinski Budget; SP1 Robin Rue Simmons Shorefront, Reparations Dylan Smith Worxbee (Virtual Executive Assistant Services) Annette Logan Shorefront Page 3 MINUTES December 12, 2022 (VI) SPECIAL ORDERS OF BUSINESS SP1.5th Ward School/Community Center Update An update on the 5th Ward School/Community Center will be provided. Motion:Councilmember Nieuwsma Second:Councilmember Reid For Discussion SPECIAL ORDERS OF BUSINESS Items SP2, SP4, SP5, SP6, SP7, SP8, SP9, and SP10 were adopted Motion:Councilmember Reid Second:Councilmember Nieuwsma Councilmember Reid moved these items for adoption Items Adopted 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin (VI) SPECIAL ORDERS OF BUSINESS SP2.Resolutions 90-R-22 through 105-R-22,Debt Service Property Tax Abatements were approved Staff recommended review and adoption of Resolutions 90-R-22 through 105-R-22 by the City Council,abating in the amount of $5,193,858 property taxes levied for the year 2022 to pay principal and interest on general obligation corporate purpose bonds. These resolutions can be introduced in one motion as stated above and approved through a single roll call vote. For Action Item Adopted 8 - 0 Page 4 MINUTES December 12, 2022 (VI) SPECIAL ORDERS OF BUSINESS SP3.Ordinance 99-O-22, 2023 Budget Ordinance was adopted as amended Staff recommended adoption of Ordinance 99-O-22,approving the 2023 Fiscal Year Budget of the City of Evanston in the amount of $395,069,008. Motion:Councilmember Reid Second:Councilmember Burns Councilmember Burns moved to amend increasing the amount of 2023 real estate tax being transferred into the Reparations Funds by $2 million Motion:Councilmember Burns Second:Councilmember Reid Motion Approved 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin Councilmember Burns moved to amend allocating $68,042 in a separate line from the General Reserve Fund to fund Worxbee for Virtual Executive Assistant Services Motion:Councilmember Burns Second:Councilmember Harris Motion Approved 7 - 1 Yes Vote:Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:Kelly Absent:Suffredin Councilmember Burns moved to amend allocating $70,000 out of the General Reserve Fund to Shorefront Legacy Motion:Councilmember Burns Second:Councilmember Harris Motion Approved 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin For Action Item Passed as Amended 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin Page 5 MINUTES December 12, 2022 (VI) SPECIAL ORDERS OF BUSINESS SP4.Ordinance 100-O-22, City of Evanston 2022 Tax Levy was adopted Staff requests the introduction of Tax Levy Ordinance 100-O-22,which levies the annual property tax for General Operations,the Human Services Fund,Illinois Municipal Retirement Fund (IMRF),Police and Fire Pension Funds,and the Solid Waste Fund totaling $34,525,671 as extended (including 3%loss factor).This represents an increase of 0.8% over the 2021 levy of $34,243,983 as extended. For Action Item Adopted 8 - 0 SP5.Ordinance 101-O-22, General Assistance 2022 Tax Levy was adopted Staff requests the introduction of Tax Levy Ordinance 101-O-22,which levies the annual property tax for General Assistance in the amount of $1,340,206 as extended (including the 3% loss factor). This represents no increase over the 2021 levy. For Action Item Adopted 8 - 0 SP6.Ordinance 102-O-22, Evanston Library Fund 2022 Tax Levy was adopted Here is the introduction of Tax Levy Ordinance 102-O-22,For Evanston Public Library.The Library Board was expected to formally vote on November 16 to increase the levy to $7,768,528 as extended.Per ordinance 102-O-22,the annual property tax for the Evanston Public Library in the amount of $7,768,528 will be extended for the tax year 2022 (including 3% loss factor). This represents 3.9% increase over the 2021 levy as extended. For Action Item Adopted 8 - 0 SP7.Ordinance 103-O-22, Tax Levy Special Service Area #6 was adopted Staff requests adoption of Tax Levy Ordinance 103-O-22,which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended including a loss factor of 3%). This represents no increase over the 2021 Levy as extended. For Action Item Adopted 8 - 0 SP8.Ordinance 104-O-22, Tax Levy Special Service Area #7 was adopted Staff requests adoption of Tax Levy Ordinance 104-O-22,which levies the annual property tax for Special Service Area #7 in the amount of $142,000 ($146,392 as extended including loss factor of 3%). This represents no increase over the 2021 Levy of $146,392 as extended. For Action Item Adopted 8 - 0 Page 6 MINUTES December 12, 2022 (VI) SPECIAL ORDERS OF BUSINESS SP9.Ordinance 105-O-22, Tax Levy Special Service Area #8 was adopted Staff requests adoption of Tax Levy Ordinance 105-O-22,which levies the annual property tax for Special Service Area #8 in the amount of $60,200 ($62,006 as extended including loss factor of 3%).This represents no increase over the 2021 Levy of $60,200 ($62,006 as extended). For Action Item Adopted 8 - 0 SP10.Ordinance 106-O-22, Tax Levy Special Service Area #9 was adopted Staff requests adoption of Tax Levy Ordinance 106-O-22,which levies the annual property tax for Special Service Area #9 in the amount of $592,665 ($610,995 as extended including loss factor of 3%). This represents no increase over the 2021 Levy as extended. For Action Item Adopted 8 - 0 SP11.Ordinance 110-O-22,Amending Title 9,Chapter 5 of the City Code -Evanston Police Department Response was tabled until January 23, 2023 Staff requests that this item be tabled to the January 23,2023 City Council meeting in order to allow further discussion between the Councilmember and Police Department to clarify the language of the proposed ordinance and assure that it is in compliance with the State Code. Motion:Councilmember Reid Second:Councilmember Burns Councilmember Reid moved to table this item until January 23, 2023 Motion:Councilmember Reid Second:Councilmember Wynne Motion Approved 6 - 0 Yes Vote:Kelly, Harris,Wynne, Revelle, Reid, Geracaris No Vote:None Absent:Nieuwsma,Burns,Suffredin For Introduction Tabled until January 23, 2023 Page 7 MINUTES December 12, 2022 (VI) SPECIAL ORDERS OF BUSINESS SP12.Resolution 125-R-22,Directing the Chief Finance Officer to Transfer $2 Million from the General Fund to the Reparations Fund failed for a lack of a motion Councilmember Reid recommended adoption of Resolution 125-R-22,directing the Chief Finance Officer to transfer $2 Million from the General Fund to the Reparations Fund. For Action Failed - No Motion Made CONSENT AGENDA Items A7, R1, R2, and RE1 were removed from the Consent Agenda Motion:Councilmember Nieuwsma Second:Councilmember Wynne For Action Items Approved 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Minutes of the Regular City Council meeting of November 28,2022 and the Special City Council meeting of November 21, 2022 were approved Staff recommended the approval of the Minutes of the Regular City Council meeting of November 28, 2022, and the Special City Council meeting of November 21, 2022 For Action Approved on Consent Agenda (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll, Bills List, and Credit Card Activity were approved Staff recommended City Council approval of the City of Evanston Payroll for the period of November 7,2022,through November 20,2022,in the amount of $2,947,295.74.Bills List for December 13,2022,in the amount of $21,813,890.77,and credit card activity for the period ending October 26, 2022, in the amount of $270,981.67. For Action Approved on Consent Agenda Page 8 MINUTES December 12, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A2.BMO Harris Amazon Credit Card Activity was approved Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending October 26, 2022, in the amount of $13,640.24. For Action Approved on Consent Agenda A3.Evanston Cradle to Career Annual Payment was approved Staff recommended City Council authorizes the City Manager to execute the annual payment of $50,000 to support the ongoing efforts of Evanston Cradle to Career located at 2010 Dewey, Evanston, Illinois 60201. The funding for the annual support is in account 100.30.3005.62647 which has a budget of $50,000 with a balance of $50,000. For Action Approved on Consent Agenda A4.Purchase of a Stationary Vehicle Lift was approved Staff recommended the City Council authorize the City Manager to purchase one Omega Vega heavy duty stationary vehicle lift from Liftnow Automotive Equipment Corp.,(P.O.Box 972,Yorktown Heights,NY 10598),through a Sourcewell contract in the amount of $182,310.61. Funding for this equipment will be from the FY 2023 Equipment Replacement Fund (Account 600.19.7780.65550)with an estimated FY 2023 budget of $2,000,000 -contingent on approval from the City Council for FY 2023. For Action Approved on Consent Agenda A5.Purchase for one Elgin Pelican Street Sweeper for the Public Works Agency for FY 2023 was approved Staff recommended the City Council authorize the City Manager to enter into a purchase agreement with Standard Equipment Company (625 South Illinois Rt.83,Elmhurst,IL 60126), for one (1) Elgin Pelican street sweeper in the amount of $295,604.65. Funding for the vehicle will be from the FY 2023 Sewer Fund (Account 515.40.4530.65550) with an estimated FY 2023 budget of $445,700 –contingent on approval from the City Council for FY 2023. For Action Approved on Consent Agenda Page 9 MINUTES December 12, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A6.FY 2023 Solid Waste Agency of Northern Cook County Refuse Disposal Fees were approved Staff recommended that City Council authorize the City Manager to approve the 2023 refuse disposal fees to the Solid Waste Agency of Northern Cook County (SWANCC)in the not-to-exceed amount of $780,000 for operations and maintenance of the Agency. Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405),which has a budget of $6,447,136 for FY 2023. For Action Approved on Consent Agenda A7.Purchase of Insurance/Renewals –Property,Excess Liability &Excess Worker ’s Compensation for Fiscal Year 2023 were approved City staff recommended approval to purchase the outlined insurance policies for Fiscal Year 2023 at a total cost of $1,375,386.This includes a quote of $1,183,266 towards General Liability Insurance package as outlined in the Gallagher proposal page 36.This also includes a quote of $192,120 from The Owens Group towards Crime and Excess worker ’s Compensation insurance.The policies will renew all insurance coverage for the period of December 31, 2022, to December 31, 2023. Insurance Fund: 605.99.7800.62615 - $1,183,266 and Workers Comp 605.99.7800.66044 - $192,120 Motion:Councilmember Kelly Second:Councilmember Harris Councilmember Nieuwsma recused himself for a perceived conflict of interest For Action Item Approved 6 - 0 - 1 Yes Vote:Kelly, Harris,Wynne,Burns,Revelle, Geracaris No Vote:None Absent:Suffredin, Reid Abstain:Nieuwsma Page 10 MINUTES December 12, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A8.Purchase of Mobi-Mats for Evanston Beaches was approved Staff recommended City Council authorize the City Manager to approve a sole source purchase of 1,014 feet of Mobi-Mat accessibility mats from Deschamps Mats Systems,Inc. (218 Little Falls Rd,#12,Cedar Grove,NJ 07009)in the amount of $49,988.06.Sole Source Purchase requires two-thirds (⅔) votes of all Councilmembers holding office Funding will be provided from the Capital Improvement Fund 2022 General Obligation Bonds,Parks Contingency (Account 415.40.4122.65515 -522016).This line item has an FY 2022 budget of $100,000, all of which is remaining. For Action Approved on Consent Agenda A9.A One-Year Contract Extension with Phoenix Security was approved Staff recommended City Council authorize the City Manager to execute the Fourth Addendum and one-year extension of the Service Agreement with Phoenix Security for security services at the Morton Civic Center,Robert Crown Community Center,and the City-Owned Parking Garages.The addendum provides a one-year extension at a price not to exceed $300,000 per year. Funding will be from the City Manager’s Office Service Agreements Fund (Account 100.15.1505.62509)with a FY23 budget $210,000,and the Parking Fund -Contract Svcs/Parking Garage Church/Sherman/Maple (Accounts 505.19.7036/7037.62400),with FY23 budgets of $600,000 and $300,000 respectively. For Action Approved on Consent Agenda A10.Change Order No.2 to the Agreement with CDM Smith Inc.for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29) was approved Staff recommended the City Council authorize the City Manager to execute Change Order No.2 to the agreement with CDM Smith Inc.(125 South Wacker,Suite 700,Chicago,IL 60606)for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29)in the amount of $219,780.00.This will increase the overall contract amount from $1,189,807.00 to $1,409,587.00. Funding is provided from the Fund Water Fund (Account No. 513.71.7330.62145 –421031),which has an approved FY 2022 budget of 3,460,000.00,a YTD balance of 2,198,210.26,and a proposed FY 2023 budget of $300,000 assigned to this project. For Action Approved on Consent Agenda Page 11 MINUTES December 12, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A11.Resolution 123-R-22,Authorizing the City Manager to Execute the Illinois Telecommunicator Emergency Response Taskforce Intergovernmental Agreement was approved Staff recommended City Council adoption of Resolution 123-R-22,Authorizing the City Manager to Execute the Illinois Telecommunicator Emergency Response Taskforce Intergovernmental Agreement. For Action Approved on Consent Agenda A12.Resolution 124-R-22,Authorizing Construction on Illinois State Highways for the Years 2023 and 2024 was approved Staff recommended City Council adopt Resolution 124-R-22,Authorizing Construction on Illinois State Highways for the Years 2023 and 2024. For Action Approved on Consent Agenda A13.Resolution 126-R-22 Professional Services Agreement with James B.Moran Center for 2023 Certificate of Rehabilitation Program was approved Staff recommended City Council adoption of Resolution 126-R-22 authorizing the City Manager to execute an agreement between the City of Evanston and the James B.Moran Center for Youth Advocacy (1900A Dempster Street Evanston,IL 60201)to provide legal services for not less than 20 Evanston residents to secure Certificates of Rehabilitation, expungement and criminal records sealing in an amount not to exceed $40,000. Funding for this agreement is budgeted in Health and Human Services,Youth and Young Adult Engagement Division (Account 176.24.3215.62509)which has a FY 2022 budget of $85,000 and a YTD balance of $55,000 prior to this agreement.Costs amount to approximately $2,000 per participant. The City of Evanston shall be financially responsible for the furtherance of the program.The James B.Moran Center would be responsible for handling the payment of direct and indirect costs for not less than 20 (@ $2,000 each);which include legal services,filing fees, supportive materials,transportation fees and assistance with child care on days that such assistance would be necessary. For Action Approved on Consent Agenda Page 12 MINUTES December 12, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A14.Resolution 127-R-22,Authorizing the City Manager to Execute an Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago for the Green Infrastructure Partnership Program was approved Staff recommended City Council adoption of Resolution 127-R-22,Authorizing the City Manager to Execute an Intergovernmental Agreement with the Metropolitan Water Reclamation District of Greater Chicago for the Green Infrastructure Partnership Program. Adoption of this resolution will allow Evanston to receive $322,500.00 in funding from MWRDGC and commits Evanston for matching funds in the amount of $107,500.00 for the green infrastructure associated with the Main Street Improvements Project.Matching funds will be provided from the Chicago Main TIF. For Action Approved on Consent Agenda A15.Resolution 128-R-22,Authorizing the City Manager to Execute the Professional Services Agreement with the Board of Trustees of the University of Illinois and the City of Evanston for the University to Conduct and Oversee the Racial Equity Diversity and Inclusion Committee was approved Staff recommended City Council adoption of Resolution 128-R-22 authorizing the City Manager to execute a service agreement with the University of Illinois System (400 S.Peoria Street,Ste.400,M/C107,Chicago,IL 60607)for the services of Dr.Kathleen Yang-Clayton to continue the third year training and policy implementation of the Racial Equity Diversity and Inclusion (REDI) Committee in the amount of $50,000.00. Funding for this project comes from the City Manager ’s Office Service Agreements account (Account # 100.15.1505.62509) with an FY23 budget of $210,000. For Action Approved on Consent Agenda A16.Ordinance 134-O-22,Vacating the North-South Alley East of Central Park Avenue and South of Grant Street was approved for introduction Staff recommended City Council adoption of Ordinance 134-O- 22,Vacating the North-South Alley East of Central Park Avenue and South of Grant Street For Introduction Approved on Consent Agenda for Introduction Page 13 MINUTES December 12, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A17.Ordinance 129-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue,South of Grant Street,to an Abutting Owner at 2229 Central Park Avenue was approved for introduction Staff recommended City Council adoption of Ordinance 129-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue,South of Grant Street,to an Abutting Owner at 2229 Central Park Avenue.Requires two-thirds (2/3)vote of the Council members For Introduction Approved on Consent Agenda for Introduction A18.Ordinance 131-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue,South of Grant Street,to an Abutting Owner at 2235 Central Park Avenue was approved for introduction Staff recommended City Council adoption of Ordinance 131-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue,South of Grant Street,to an Abutting Owner at 2235 Central Park Avenue.Requires two-thirds (2/3)vote of the Council members For Introduction Approved on Consent Agenda for Introduction A19.Ordinance 132-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue,South of Grant Street,to an Abutting Owner at 2245 Central Park Avenue was approved for introduction Staff recommended City Council adoption of Ordinance 132-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue,South of Grant Street,to an Abutting Owner at 2245 Central Park Avenue.Requires two-thirds (2/3)vote of the Council members For Introduction Approved on Consent Agenda for Introduction A20.Ordinance 133-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue,South of Grant Street,to an Abutting Owner at 2944 Grant Street was approved for introduction Staff recommended City Council adoption of Ordinance 133-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue,South of Grant Street,to an Abutting Owner at 2944 Grant Street.Requires twothirds (2/3) vote of the Council members For Introduction Approved on Consent Agenda for Introduction Page 14 MINUTES December 12, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A21.Ordinance 123-O-22,Amending Title 10,Chapter 6 “Towing and Impoundment of Vehicles” to allow for the disposal of abandoned or unclaimed vehicles was adopted Staff recommended adoption of Ordinance 123-O-22,Amending Title 10,Chapter 6 “Towing and Impoundment of Vehicles” to allow for the disposal of abandoned or unclaimed vehicles For Action Approved on Consent Agenda (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Ordinance 125-O-22,Major Zoning Relief to Eliminate an Existing Condition for Termination of Use upon Change in Ownership at 3101 Central Street,Lakeside Auto Repair was approved for introduction The Land Use Commission and staff recommend the adoption of Ordinance 125-O-22,Major zoning relief to eliminate an existing condition that requires termination of the legally nonconforming use,Automobile Repair and Auto Body Repair,upon termination of the current ownership.The proposed modification to eliminate the termination of use condition from existing Major Variation Ordinance 105-O-19 meets the Standards for Approval for Major Variations. For Introduction Approved on Consent Agenda for Introduction P2.Ordinance 126-O-22 approving Major Variations pursuant to City Code Section 6-3-8-10 (D)for the property located at 1453 Maple Avenue was approved for introduction The Community Development Department recommended adoption of Ordinance 126-O-22 to grant the following Major Variations from the Evanston Zoning Ordinance to allow adaptive use to multi-family residential in the R6 General Residential District. For Introduction Approved on Consent Agenda for Introduction P3.Ordinance 128-O-22 Granting a Special Use Permit for a Convenience Store at 321 Howard Street in the B3 Business District was approved for introduction The Land Use Commission recommended the adoption of Ordinance 128-O-22 granting a Special Use Permit for a Convenience Store at 321 Howard Street in the B3 Business District.The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. For Introduction Approved on Consent Agenda for Introduction Page 15 MINUTES December 12, 2022 (XII) CONSENT AGENDA - RULES COMMITTEE R1.Resolution 85-R-22, Amending City Council Rule 9.7 was approved as amended The Rules Committee recommended the City Council adopt Resolution 85-R-22,Amending City Council Rule 9.7.This resolution would add a co-sponsor mechanism to the referral process. Motion:Councilmember Geracaris Second:Councilmember Nieuwsma Councilmember Reid moved to table this item until February 13, 2023 Motion:Councilmember Reid Second:None Motion failed for a lack of a second Councilmember Reid moved amend the language to a referral that has two co-refers would be required to appear on a committee agenda within three months of the referral Motion:Councilmember Reid Second:Councilmember Harris Councilmember Reid withdrew his motion Councilmember Burns moves to replace all instances of the word co-sponsor with the word co-referrer Motion:Councilmember Burns Second:Councilmember Wynne Motion Passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin For Action Item Passed as Amended 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin Page 16 MINUTES December 12, 2022 (XII) CONSENT AGENDA - RULES COMMITTEE R2.Resolution 86-R-22, Amending City Council Rule 9.10.3 was approved as amended The Rules Committee recommended the City Council adopt Resolution 86-R-22,Amending City Council Rule 9.10.3.This resolution establishes the procedure for Councilmembers to co-sponsor a referral. Motion:Councilmember Geracaris Second:Councilmember Nieuwsma Councilmember Reid moved to table this item until February 13, 2023 Motion:Councilmember Reid Second:None Motion failed for a lack of a second Councilmember Reid moved amend the language to a referral that has two co-refers would be required to appear on a committee agenda within three months of the referral Motion:Councilmember Reid Second:Councilmember Harris Councilmember Reid withdrew his motion Councilmember Burns moves to replace all instances of the word co-sponsor with the word co-referrer Motion:Councilmember Burns Second:Councilmember Wynne Motion Passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin For Action Item Passed as Amended 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin Page 17 MINUTES December 12, 2022 (XI) CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE HC1.$50,000 to Community Partners for Affordable Housing for the Administration of the Inclusionary Housing Waitlist in 2023 was approved The Housing and Community Development Committee and staff recommend approval of $50,000 for Community Partners for Affordable Housing (CPAH)to administer Evanston’s Inclusionary Housing Ordinance (IHO)centralized waitlist for January 1 -December 31, 2023. The funding source is the City’s Affordable Housing Fund,250.21.5465.65496,which has an unallocated balance of approximately $2.2 million. For Action Approved on Consent Agenda HC2.Renewal Contract for Landlord-Tenant Services with Metropolitan Tenants Organization and Lawyers'Committee for Better Housing for January 1,2023 - December 31, 2023 was approved The Housing and Community Development Committee (HCDC)and staff recommend approval of a not-to-exceed $66,735 renewal contract with Metropolitan Tenants Organization (MTO)and Lawyers’Committee for Better Housing (LCBH)for landlord-tenant services. The funding source is the City’s Affordable Housing Fund,250.21.5465.65497,which has unallocated cash balance of approximately $2.2 million. For Action Approved on Consent Agenda (XII) CONSENT AGENDA - SOCIAL SERVICES COMMITTEE S1.An Amended Recommendation of Mental Health Service Provider(s)to Enable Residents in Holistic Case Management Services to Rapidly Access Needed Services was approved The Social Service Committee recommended City Council approve the initial budget of $150,000 for individual/family counseling,the initial budget of $200,000 for group counseling services,and formation of service agreements with the following providers:Skylight Counseling Center,Metropolitan Family Services,The Josselyn Center,and Impact Behavioral Health Partners. Funding is from the Human Services Fund,account:176.21.4651.XXXXX;object codes will be assigned for each provider. For Action Approved on Consent Agenda Page 18 MINUTES December 12, 2022 (XIII) CONSENT AGENDA - REPARATIONS COMMITTEE RE1.$5,000,000 of ARPA Funding to support Reparations Economic Development Initiatives was referred back to the Reparations Committee The Reparations Committee recommended approval by the City Council of $5,000,000 ARPA funding allocation to support Reparations Economic Development Initiatives. American Rescue Plan Act (ARPA) funds, account 170.99.1700.55251. Councilmember Burns moved to referred this item back to the Reparations Committee Motion:Councilmember Burns Second:Councilmember Reid Motion Passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin For Action Referred Back to the Reparations Committee (XIV) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE E1.Bookends & Beginnings Request for Financial Assistance was approved The Economic Development Committee recommended City Council approval of financial assistance to Bookends &Beginnings totaling $82,642 to help offset the cost of leasehold improvements at its newly leased location at 1620 Orrington Avenue. Economic Development Fund Accounts:100.15.5300.62659 -Economic Development Partnership Contributions ($22,980),100.15.5300.62663 -Workforce Development ($15,000) and 100.15.5300.65522 - Business District Improvements ($44,662.06) For Action Approved on Consent Agenda E2.C &W Market and Ice Cream Parlor,LLC Request for Financial Assistance was approved The Economic Development Committee recommended City Council approval of C &W Market and Ice Cream Parlor,Inc.'s (C&W)request for $560,000 to assist with the cost of acquiring and renovating 1901 Church Street. West Evanston TIF Account #335.99.5870.62490 Other Program Costs For Action Approved on Consent Agenda Page 19 MINUTES December 12, 2022 (XIV) CALL OF THE WARDS Ward 1:No Report Ward 2:Gave appreciation for collaborative meetings with councilmembers; December 27 2nd Ward Meeting Virtual; January 24 2nd Ward Meeting Virtual Sign up for parking notifications Ward 3:Happy Holidays & Happy New Year! Ward 4: January 14 Office Hours 10:00 a.m. - 12:00 p.m. at Capitol; January 12 4th Ward Meeting 7:00 p.m. at Robert Crown; Happy New Year & Happy Holidays! Ward 5:Grateful for the support on the three amendments Ward 6:Absent Ward 7:December 15 Special Topics Meeting: Event Management 7:00 p.m. Virtual Ward 8:January 26 8th Ward Meeting 6:00 p.m. Ward 9:Sign up for the 9th Ward Newsletter; Moving off of Twitter to Mastodon (XV) EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding collective bargaining,the purchase or lease of real property for the use of the public body and litigation.The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act, with the exceptions being 5 ILCS 120/2(a) (c)(1), (c)(2),(c)(5), and (c)11. Motion:Councilmember Nieuwsma Second:Councilmember Wynne Convene into Executive Session 9:25 p.m. Motion Passed 8 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin (XVI) ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 10:29 p.m.